Maywood City Council
June 22, 2022

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 3 environmental science associates
Key Personnel Qualifications
Jeff Caton, PE, LEED AP
Project Manager and
“Point of Contact”
Rate: $260.00/hr
Jeff has 30+ years of planning and project management experience, helping clients develop and manage their sustainability and climate change initiatives through strategy development, stakeholder engagement, benchmarking, performance measurement, and public outreach. He has developed dozens of CAPs, sustainability master plans, climate adaptation plans, and is an expert in all aspects of GHG emissions management.

Stephanie Cadena
Deputy Project Manager
Rate: $135/hr
Stephanie Cadena is an urban planner with five years’ experience working with local and regional agencies, stakeholders and disadvantaged communities on sustainability initiatives, climate action planning, environmental justice, and regional planning for air quality, housing, and energy initiatives. She has contributed to climate action plans, GHG emissions inventories, energy action plans, and tree canopy assessments. Having grown up in the City of Maywood and surrounding areas, she has a personal connection and understanding of the local community and an investment in their resiliency and future vibrancy. Stephanie graduated from Maywood Academy High School in 2013.

Brian Schuster
Technical Lead
Rate: $220/hr
Brian Schuster has 14+ years of project management and technical air quality and GHG experience helping public and private agencies develop GHG inventories, GHG emissions modeling and evaluation tools, reduction measure implementation tracking tools, and health risk assessment screening tools. He has designed complex and comprehensive GHG inventories, climate action plans, and supporting tools that prioritize emissions reductions, public health, economic development, climate resiliency, and equity while reducing emissions and preparing communities for the impacts of climate change.

Breanna Sewell
GHG Analyst
Rate: $135/hr
Breanna Sewell is an Air Quality and GHG emissions specialist with 3 years’ experience working on complex GHG inventories, reduction plans, and target-setting and tracking tools for climate action, adaptation, mitigation, and resiliency plans for cities in California. She is well-versed in global emission reduction initiatives and practices and has contributed to the development of feasible targets and multiple-benefit measures that align with community priorities.

Tim Witwer
GHG Analyst
Rate: $135/hr
Tim Witwer has 5 years’ experience as an Air Quality and GHG Emissions specialist developing GHG inventories, GHG analyses, air quality impact assessments, and energy assessments that support emissions reductions and sustainability. He is experienced with leading GHG accounting protocols and emissions modeling practices for residential, commercial, industrial, institutional and infrastructure projects. His expertise also extends to dust, noise, vibration and light analyses.

Relevant Project Experience
The following projects represent ESA’s most relevant experience, proof of our success and years of experience developing climate action and adaptation, and similar plans for neighboring or similar communities. In addition, all of these projects were performed by the same key personnel proposed for this effort. Hyperlinks to the completed documents and dashboards are provided for the projects where they are publicly available.

Gateway Cities Council of Governments (GCCOG) - Climate Action Plan Framework ESA led the team that developed a regional CAP Framework for the GCCOG so that member cities can efficiently prepare local CAPs. The award-winning CAP Framework helps individual communities advance their goals for economic development, public health, air quality, climate resiliency, equity, and job creation while reducing emissions and planning for the impacts of climate change. ESA prepared updated GHG inventories and forecasts for each of the 26 participating cities and developed a suite of tools and templates for setting GHG targets, selecting and prioritizing GHG reduction and adaptation measures, assembling a CAP document, and tracking its implementation. The CAP Framework establishes air quality, public health, economic development, and GHG reduction as synergistic planning goals, and aligns CAP strategies with emerging economic opportunities in

Climate Action, Adaptation, and Resilience Plan Proposal 4 esassoc.com
renewable energy, energy efficiency, low-carbon transportation, and renewable materials. Fehr & Peers was a subconsultant for this effort. Key Staff: Caton, Witer, Sewell, Cadena View the Gateway Cities COG Climate Action Planning Framework City of Paramount Climate Action Plan
Leveraging the work done for the GCCOG CAP Framework, ESA led the development of the City of Paramount CAP, which provides a roadmap for reducing community-wide GHG emissions and preparing the city for the anticipated impacts of climate change on communities, infrastructure, and ecosystems. Recognizing the city’s extensive disadvantaged populations, the CAP strengthens the connections between climate protection, community resilience, air quality, public health, local economy, and social equity. The scope includes updating the city’s GHG inventory, setting reduction targets, and developing a suite of measures for reducing emissions in the community and for increasing community resilience to climate change. A climate change vulnerability assessment evaluates the city’s vulnerable populations and most important assets to rising temperatures, rising seas, extreme weather events, and extreme droughts. Key Staff: Caton, Sewell, Witwer View the City of Paramount Climate Action Plan
County of Los Angeles 2045 Climate Action Plan
ESA is the lead consultant developing the Los Angeles County 2045 Climate Action Plan (2045 CAP) and Program EIR. The 2045 CAP provides the County with a roadmap for meeting the Paris Agreement goals and for achieving carbon neutrality for the unincorporated areas of the County. The 2045 CAP includes a broad range of strategies and actions to reduce GHG emissions from all major sectors including energy, industry, transportation, water, solid waste, agriculture, forestry and other land uses. The 2045 CAP is very focused on implementation, and integrates housing, economics, and social equity considerations throughout. The project also includes a Program EIR that will ensure the 2045 meets the requirements of a qualified GHG emission reduction plan per CEQA Guidelines Section 15183.5(b), and aid in streamlining CEQA review of future project-level documents within the County. Fehr & Peers worked with ESA as a subconsultant for this effort. Key Staff: Caton, Sewell, Cadena
View the 2045 Climate Action Plan webpage
City of Richmond Climate Action Plan
ESA led the consulting team that developed the City of Richmond Climate Action Plan (CAP), which provides a roadmap for reducing community-wide GHG emissions and prepares this coastal City for the anticipated impacts of climate change on public health, infrastructure, ecosystems, and public spaces. The CAP builds upon the City’s Health in All Policies Strategy, providing the vision, goals, and specific actions that will be needed to strengthen the connections between climate protection, energy security, community resilience, health equity and the local economy. A key aspect of the project was the development of robust metrics and indicators for triple-bottom line sustainability that will enable the City to monitor both GHG reductions and co-benefits of CAP strategies and actions. The project included extensive public outreach, coordination with multiple agencies and stakeholders.

The project also included completion of the City’s first detailed Climate Change Adaptation Study which downscales climate change impacts to the local scale and includes a vulnerability and risk assessment of the City’s most important assets to rising temperatures, rising seas, extreme weather events, and more extreme droughts. Priority actions for increasing community resilience and adapting to climate change are incorporated into a CAP chapter on Community Resilience. Key Staff: Caton View the City of Richmond Climate Action Plan

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 5 environmental science associates
City of Irwindale Safety, Housing, and Environmental Justice Elements ESA is leading a team that is preparing a new Environmental Justice Element and updates to the Housing and Safety Elements of the Irwindale General Plan. These elements will help the community address pressing issues surrounding the topics of sustainability, resilience, affordable housing, health, and safety. The City is entirely within a superfund site and is heavily industrialized, with a large daytime employment population (~40,000) and a small resident population (>2,000). Through robust community outreach to both residents and employees working in the City, this planning effort is focused on addressing key community issues, including improving air quality through cleaner industry, improving bike and pedestrian infrastructure, and increasing the City’s tree canopy both on-street and on private property. Access to healthier food options, improved recreational resources, increased surveillance and street lighting, and the addition of affordable housing for all stages in life are also a policy emphasis. ESA is also working with the project team to identify sites to accommodate the City’s regional housing need, and prepare a Housing Element Update consistent with State law. Key Staff: Caton, Cadena
Southern California Regional Climate Adaptation Framework ESA supported the Southern California Association of Governments (SCAG) in preparing a comprehensive framework for climate adaption planning, to assist the region’s 6-counties and 191 cities plan and prepare for the impacts of sea level rise, extreme heat, increasingly damaging wildfires, and other climate-related hazards.

The award-winning Framework analyzes the range of climate change impacts faced by the region and outlines a general process of adaptation planning that can be applied by any agency, no matter where they fall across the spectrums of funding, available resources, knowledge of vulnerabilities, and planning sophistication. It provides a compendium of tools, maps, and best practices to advance adaptation planning using the best resources available. The framework is geared towards helping local governments update their General Plans and Local Coastal Programs in compliance with the requirements of Senate Bill 379, providing a comprehensive searchable database of adaptation strategies, actions and model policies. Key Staff: Caton, Sewell View the Regional Climate Adaptation Framework
CSAA Insurance Group, Corporate Climate Change Strategy ESA is working with CSAA IG to develop their corporate climate change strategy and sustainability management plan, and a custom carbon management solution for tracking inventory development and progress towards their GHG reduction targets. Tasks have included benchmarking of industry competitors, completing a multiyear GHG inventory of emissions, developing GHG forecasts and science-based targets, and developing a GHG Reduction Plan to achieve carbon neutrality by 2025 with minimal use of Renewable Energy Certificates (RECs) and carbon offsets. ESA also advised CSAA IG on their public reporting strategy, updating their data management systems, and developed their first public disclosure report to CDP. The project is a major component of CSAA IG’s goal to establish the firm as an insurance industry leader in sustainability. Key Staff:

Caton, Sewell, Cadena
References
We invite you to contact our clients, listed below, for an appraisal of the quality of our work, technical expertise, as well as our ability to meet schedules and budgets. Summaries of these projects are provided under the Relevant Project Experience section below.

Nancy Pfeffer, Executive Director, Gateway Cities Council of Governments Phone: (562) 663-6850 | Email: [email protected]
Project: Gateway Cities Climate Action Planning Framework

Climate Action, Adaptation, and Resilience Plan Proposal 6 esassoc.com
Wendy Macias, Public Works Manager, City of Paramount
Phone: (562) 220-2111 | Email: [email protected] Project: City of Paramount Climate Action Plan
Lina Velasco, Planning Director, City of Richmond
Phone: (510) 620-6841 | Email: [email protected] Project: City of Richmond Climate Action Plan
Approach to Scope of Services
Project Understanding and Objectives
Based on our current understanding of the City’s needs and available funding, we outline our understanding and approach below, followed by a work plan that encompasses multiple tasks, presented in a logical order that can be accomplished in two phases. Our phased approach provides a framework for launching the CAARP project using the City’s existing budget and completing the project as additional funding is secured.  The City envisions the CAARP as a roadmap to accelerate greenhouse gas (GHG) reductions (climate action) as well as build the capacity of the City and its residents to prepare for and mitigate the impacts of climate change (climate adaptation).
 The City of Maywood is a high-density city with a significant Latino population (97% of residents), with 25% of the population living in poverty. According to the California Office of Environmental Health Hazard Assessment CalEnviroScreen 3.0 tool, the pollution burden index in all eight of Maywood's census tracts ranges from 85% to 95%, indicating residents are disproportionately exposed to high levels of pollution.  Recognizing the importance of environmental justice and climate equity to the City of Maywood, the CAARP will emphasize the social, environmental and economic benefits of reducing community GHG emissions and increasing resilience to climate change impacts.
 The CAARP document should be easy for Maywood residents to understand and relate to.  The CAP should be developed in a way that enhances the City’s ability to access grant funding for subsequent planning, projects and program development that reduces the community’s greenhouse gas (GHG) emissions and enhances community resilience to climate change.  As a participant in the Gateway Cities CAP Framework project, the City has an existing 2010 baseline GHG inventory and a suite of tools, templates and guidance to support the development of a local CAARP. The CAP Framework is designed to support a well-established process for developing a climate action plan that has evolved based on the experience of hundreds of jurisdictions across California and the rest of the world.

In addition, the County of Los Angeles has prepared a 2015 community-wide GHG inventory for the City of Maywood as part of its OurCounty Sustainability Plan development.  Maywood is one of 7 cities participating in the BOOST program. As such, the City will be supported by the Institute for Local Government (ILG) in its community engagement efforts related to the CAARP. ESA will thus be looking to ILG as a critical partner in this project, leading the community engagement efforts for the CAARP, which we will support with technical documentation and presentation material.

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 7 environmental science associates
Approach to CAARP Development
ESA’s overall approach to preparing the CAARP will be to collaborate with ILG, City staff and decision-makers to develop a plan that is responsive to and reflective of the City’s unique setting and community. We will adhere to this principle throughout the project. Our approach will emphasize integration of sustainable development practices that enhance Maywood’s ability to reduce GHG emissions while accommodating future growth that benefits the community. The pillars of our approach are described as follows.

Phased Work Program
Due to known budget limitations, ESA proposes to develop the City of Maywood CAARP in phases. In Phase 1, ESA will develop the core technical components of the CAARP and will incorporate input from stakeholder and community engagement activities to provide a solid foundation of recommended CAARP strategies and programs. In Phase 2, ESA will incorporate an inventory update and other technical refinements into the design and authoring of a full CAARP document, and assist the City with public review and City Council adoption.

Emphasize Community Co-Benefits
Building on the Gateway Cities’ CAP Framework, ESA will integrate the City of Maywood’s sustainability goals and programs into the CAARP, emphasizing the social, environmental and economic benefits of reducing community GHG emissions, and reflecting the unique characteristics and planning needs of the City. The CAARP will emphasize measures that foster social equity, stronger communities, healthier lifestyles, a stronger local economy, and increased resilience to climate change.

Create a CAARP that is Relevant and Accessible to the Community ESA will present what is often perceived as a complex, dense topic in a simple, friendly way, making the issues of climate change accessible though well-designed graphs, charts and images. The CAARP will clearly explain why the residents and businesses in Maywood should care about climate change, and how they can help the City reduce emissions and prepare for its impacts. The CAARP will enable the reader to “connect the dots” between science, regulations, policy, and local actions that are needed to reduce GHG emissions and to increase local resiliency to climate change.

Align with Local and Regional Plans, Programs and Policies ESA will develop the CAARP to be consistent with local and regional plans, including but not limited to the Gateway Cities Strategic Transportation Plan, the SCAG Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS), and the City’s General Plan Update 2021. The CAARP’s policies and strategies will build from the General Plan’s goals, policies and actions described in the General Plan’s Land Use, Circulation, Conservation, Economic Development, Noise, and Open Space Elements.

Align with State Policies, Planning Priorities, and Funding Programs The CAARP will also be consistent with the state climate change goals and policies, as expressed in AB 32, SB 32, and CARB’s Scoping Plan Update. The CAARP’s GHG reduction targets will be aligned with SB 32’s statewide target of 40 percent below 1990 emissions levels and the state’s longer-term goals of achieving net zero emissions by 2045 and 80 percent below 1990 levels by 2050. CAARP measures and actions will be thoughtfully integrated with state planning and funding efforts that link land use and transportation, encourage more affordable housing, and support transit-oriented development.

California Climate Investments is a statewide initiative that puts billions of Cap-and-Trade dollars to work reducing GHG emissions, strengthening the economy and improving public health and the environment—

Climate Action, Adaptation, and Resilience Plan Proposal 8 esassoc.com
particularly in disadvantaged communities. The CAARP will also align with the state’s policies to direct California Climate Investments towards projects that benefit disadvantaged and low-income communities, as stipulated by SB 535 and AB 550. Grant funding proposals for Cap-and-Trade funds are typically scored on the extent to which the planning activities benefit disadvantaged communities and are consistent with the state’s planning priorities, including promoting infill development, encouraging location and resource-efficient new development, and promoting local economic development.

Work Plan
For maximum efficiency, ESA will build from the Gateway Cities’ CAP Framework to develop the City of Maywood CAARP through a phased work program, using the GHG Reduction Toolkit, as well as improvements to that Toolkit that ESA made during development of the City of Paramount Climate Action Plan, as described in Task 3 below.

The primary deliverable of Phase 1 will be a CAARP Assessment Report of approximately 50 pages in length, which contains the policy framework and quantitative foundation for the CAARP, and outlines the best strategies for reducing emissions and increasing community resilience to climate change.

Phase 1 is being proposed with a $50,000 budget. The components of Phase 1 are:
 Task 1 – Policy and Program Alignment
 Task 2a – Baseline GHG Inventory, 2015 Trend Analysis, and Emissions Forecast, which relies on existing inventory data. The 2010 community-wide inventory was developed as part of the Gateway Cities’ CAP Framework, while the 2015 community inventory was developed by the County of Los Angeles.  Task 3 – Recommend GHG Emission Reduction Target(s); Develop High-Level GHG Reduction Strategies, a planning level assessment that will help the City identify the best and most cost-effective opportunities for reducing emissions, which in turn will help the City focus its community and stakeholder engagement activities.
 Task 5a – Assess Climate Change Vulnerability and Develop Adaptation Strategies, a planning-level assessment of the city’s vulnerabilities to climate change hazards and recommended strategies for consideration in the CAARP.
 Task 6a – Develop CAARP Assessment Report, presenting the results of Tasks 1 through 5, as well as a summary of input received from community engagement activities, providing the policy and technical foundation for the CAARP.

The CAARP Assessment Report will be structured so that it can be used to support grant applications, pointing to areas needing additional technical analysis and providing cost estimates. This deliverable will serve as the foundation for the full CAARP document, to be completed in Phase 2.

Phase 2 will require additional funding, the exact amount which can be determined upon completion of Phase 1.

Depending on the goals of the final CAARP, ESA estimates that the additional funding of approximately $50,000 to $100,000 will be required to develop a well-designed high quality CAARP with a detailed implementation plan.

Additional funds may also be needed if CEQA documentation is required.

The additional tasks to be funded for Phase 2 include:

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 9 environmental science associates
 Task 2b – Inventory update for calendar year 2021 or later, including transportation modeling and a revised trends assessment.
 Task 4 – Refine the GHG forecasts and targets to adjust for the more recent GHG inventory data, then revise GHG reduction measures to reflect stakeholder and community input, and to account for the updated GHG inventory and revised target; develop implementing actions performance metrics that the City can use to track CAARP implementation.
 Task 5b (optional) –Develop a more detailed vulnerability assessment along with more fully developed strategies and policies the City can adopt to increase resilience of vulnerable communities and at-risk community assets under various functional categories; Recommended updates to the City's existing General Plan policies (including the Safety Element) regarding energy resiliency, water conversation, and responses to sea level rise, fire, and flooding, and better position the City for grant funding for specific projects.
 Task 6b – Design and develop the full CAARP, with Administrative Draft for City review and comment, Public Draft for public review and comment, and Final Draft for adoption by City Council. The input received from community and stakeholder engagement activities will inform the adaptation and resilience included in the CAARP.

PHASE 1 Detailed Scope of Work
Task 1 – Policy and Program Alignment
ESA will interview City staff and review City and regional documents to conduct an analysis of existing and planned programs, policies and actions that are relevant to CAARP development. This includes but is likely not limited to the City’s 2007 General Plan and elements currently being updated, 2021 Housing Element Update, Local Roadway Safety Plan, Maywood Beautification Project (Clean California Grant), Urban Forest Management and Tree Planting Project, and other relevant City plans and programs, including the City’s participation in the SoCalREN program. The purpose of this review is to identify current programs and policies that reduce GHG emissions and/or increase climate change resilience, and to identify opportunities for new or expanded initiatives.

Alignment with Local Plans and Policies
ESA will help the City of Maywood identify specific areas of overlap and integration between the CAARP and other relevant local plans and policies. ESA will request available data from the City regarding the progress and performance of existing relevant local policies, plans and sustainability programs within the City, as well as any community outreach that has conducted to date regarding climate change. Such programs could include hybrid and electric vehicle programs, active transportation projects, photovoltaic (PV) installations on both City buildings and buildings within the community, water conservation efforts, energy efficiency upgrades, among others. The ESA team will identify the existing policies and programs that should be incorporated into the CARP, and how they might be improved to enhance GHG emissions reductions and/or to improve community resilience to climate change. We will also ensure that the CARP aligns with the priorities identified in the BOOST program.

Alignment with State Planning Priorities
As mentioned above, the Maywood CAARP will align with the state’s planning priorities that are guiding investments and funding from its Cap-and-Trade program, including benefits to disadvantaged communities. In particular, the CAARP will directly support the following state policy objectives as expressed in their most visible

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programs that fund climate action plan implementation, including the Transformative Climate Communities (TCC) program:
 Equitable Housing and Neighborhood Development
 Transit Access and Mobility
 Decarbonized Energy and Energy Efficiency
 Water Efficiency
 Materials Management
 Urban Greening and Green Infrastructure
 Land Conservation and Restoration
 Health and Well-Being
Task 1 Deliverables:
 Memo presenting a summary of existing conditions and the findings of our policy and program analysis and recommendations for addressing policy inconsistencies, consolidating or leveraging existing programs, and expanding and/or developing new programs
 Cost estimate: $7,200
Task 2a – Baseline GHG Inventory; 2015 Trend Analysis; and Emissions Forecasts Establishing a baseline inventory of jurisdiction-wide GHG emissions is the first step in climate action planning.

The baseline GHG inventory identifies major sources of emissions within a community, quantifies the emissions associated with community activities, and serves as the basis for setting future reduction targets and measuring progress in reducing emissions over time.

The CAP Framework provides a 2010 baseline community inventory for the City of Maywood. In addition, the County of Los Angeles has developed a 2015 community for the City of Maywood that uses similar methods to the 2010 CAP Framework inventory. This 2015 inventory may provide valuable information on emissions trends across sectors that can be used to gauge the effectiveness of current City and regional programs in reducing emissions. The 2015 inventory may also provide a more accurate basis for forecasting future emissions and setting reduction targets. Although the CAP Framework provides emissions forecasts to future years, enough time has passed that several factors make it necessary to re-do those forecasts. ESA will develop new “businessas-usual” emissions forecasts for the years 2030 and 2045 based on the City’s current population, housing, and employment growth factors. 2030 is a common forecast year because it aligns with the SB 32 mandate for statewide reductions to 40 percent 1990 levels by 2030. 2045 is also common forecast year in the SCAG region because it aligns with the 2045 planning horizon of Connect SoCal, SCAG’s Regional Transportation Plan/Sustainable Community Strategy (RTP/SCS). It is also representative of the Statewide goal to achieve carbon naturality by 2045, as expressed by the Governor’s Executive Order B-55-18. These milestone years are the focus of CARB’s Scoping Plan Update that is currently being updated, and is expected to be adopted in 2023 as the new statewide plan for meeting the targets expressed by SB 32 and EO B-55-18.

For Phase 1, adjusting these forecasts using more recent socioeconomic data is recommended. Ideally, the forecast should be based on current conditions (e.g., a 2021 inventory update), but with a limited budget ESA recommends using the existing 2015 inventory for that purpose, and adjusting the forecast later in Phase 2, when additional funding is available to develop a more recent community GHG inventory.

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 11 environmental science associates
ESA will also develop an Adjusted BAU forecast of community GHG emissions that accounts for expected outcomes of state and federal policies, regulations and programs, including California’s Renewable Portfolio Standard (RPS), Title 24 building energy standard, and vehicle efficiency standards.

Task 2a Deliverables:
 Memo describing the City of Maywood baseline inventory and emissions trends through 2015, and forecast of future emissions under Business as usual (BAU) and Adjusted BAU conditions, using the growth projections in Maywood’s General Plan and in SCAG’s 2020 RTP/SCS.  Cost estimate: $7,500
Task 3 – Recommend GHG Emission
Reduction Target(s); Develop High-Level GHG
Strategies
Local governments are encouraged to align their jurisdictionwide reduction targets with statewide goals. California’s Assembly Bill (AB) 32 mandates a statewide GHG reduction to 1990 levels by 2020 while Senate Bill (SB) 32 mandates a statewide reduction of 40% below 1990 levels by 2030. Meeting these targets will keep California on track for achieving the 2050 target of reducing statewide GHG emissions to 80% below 1990 levels, as directed by Executive Order S-3-05.

For some local governments, a strong incentive for developing a CAP is the opportunity to use it to provide CEQA clearance of future development projects by demonstrating
programmatically how the community can accommodate
growth while achieving GHG reductions that are consistent with state targets. Legislative and legal developments in California have made it increasingly challenging to conduct CEQA analysis of GHG emissions for land use projects that go beyond 2020, with the recent Newhall Ranch decision1
making it clear that
showing project consistency with a “qualified” local CAP provides the most defensible method of achieving CEQA
clearance for new development projects with respect to GHG emissions.

For other communities, however, growth accommodation may not be a pressing issue, or it may not be feasible or desirable to develop and adopt a qualified CAP. The state of California does not mandate GHG reduction targets for cities, and if CEQA considerations are not driving the need for a target, there is more flexibility.

Through a series of meetings with City staff, ESA will guide discussions to select a target that is most appropriate to the City’s planning objectives and the City’s perceived ability to achieve the target, based on the high-level assessment of available strategies and measures that is part of this task. Implementation factors to be 1 Center for Biological Diversity v. California Department of Fish and Wildlife, 2015.

What is a Qualified CAP?
The City may desire a CAP that enables
CEQA streamlining of future development
projects with respect to GHG emissions, by
demonstrating consistency with the CAP.

This approach is referred to as developing
a “qualified” CAP, as outlined in Section
15183.5 of the CEQA Guidelines. A qualified
CAP includes a GHG target that is
consistent with SB 32 goals and Executive
Order S-03-05 (80 percent statewide
reduction below 1990 levels by 2050) and a
clear roadmap to meet that target through
implementation of feasible measures to
reduce GHG emissions To remain qualified,
a CAP must be monitored and adjusted on
a periodic basis, due to rapidly evolving
state policy, legislation (e.g., establishing
by statute a post-2020 target), and climate
science, as well as the inherent uncertainty
regarding the success of individual GHG
reduction strategies. Through the target
setting process, ESA will help the City
determine if a qualified CAP is feasible
and/or appropriate for its planning needs.

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considered include staff time and funding availability, cost effectiveness, co-benefits and community acceptance of the measures.

Achieving deep GHG reductions consistent with ambitious state targets generally requires significant effort at the local level. To develop qualified CAPs that are consistent with state goals, many cities are committing to zero net energy buildings, 90% or greater renewable energy mix, aggressive zero emission vehicle and trip reduction strategies, and diverting a high percentage of organics and other solid waste from landfills.

The Gateway Cities’ CAP Framework’s GHG Toolkit lets users establish GHG reduction targets and then select and prioritize GHG reduction measures based on their effectiveness in reducing emissions and their alignment with local planning objectives and available funding sources. The GHG Toolkit includes an Excel tool that quantifies the GHG reductions associated with measures currently being implemented at the state and regional scales, as well as proven measures that can be implemented locally. These include development of rooftop solar PV and other low-carbon energy sources, building energy efficiency improvements, better public transit, mixeduse and infill development, promotion of walking and bicycling, green building practices, solid waste diversion, water conservation, and other local policies and programs that reduce GHG emissions while increasing community sustainability. Some measures, such as engaging with local business and industry to reduce emissions, are included as “supporting measures” in the GHG Toolkit as they are difficult to quantify and overlap to some degree with other measures already being quantified.

Regardless of the City’s target(s), ESA will use the GHG Toolkit to determine which measures will achieve the greatest GHG reductions and sustainability co-benefits at the least cost to the City and the community. The tool can refine GHG reduction estimates by turning measures on/off and adjusting measure participation rates (e.g., percent of existing homes installing solar PV panels) and implementation timelines. In consultation with the City, ESA will identify and weight the criteria for evaluating and prioritizing CAARP measures, which can include the potential for cost savings, creating local jobs and improving the local economy, improving public health, improving social equity, and increasing resilience to climate change. Through an iterative process, ESA will help the City identify the level of program success needed from each measure to achieve its GHG target(s).

This task will enable the City to identify the GHG reduction measures and the level of performance needed by each measure to reach selected targets. The results of this task will help to identify the best and most-cost effective opportunities for reducing emissions and will help inform stakeholder and community engagement efforts.

Task 3 Deliverables:
 Interviews with key City staff and other stakeholders to review potential GHG reduction strategies and measures, and to guide the City in setting an appropriate GHG target based on the reduction measures needed to achieve that target;
 Memo recommending appropriate GHG target(s) and identifying types of reduction measures needed to achieve that target, as well as a list of proposed GHG emission reduction measures, including potential ranges of performance objectives and corresponding GHG reduction, for use in stakeholder and community engagement activities
 Cost estimate: $9,500

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 13 environmental science associates
Task 5a – Assess Climate Change Vulnerability and Develop Adaptation Strategies In the Gateway Cities subregion, global climate change is expected to result in higher average temperatures, longer and more severe droughts punctuated by high-precipitation years (as was the case in the winter of 2016/2017), heat waves, flooding in low-lying areas from more intense storms, and higher levels of air pollution.

The CAP Framework’s Adaptation Toolkit provides the Gateway Cities with baseline information on climate hazards and adaptation measures to help prepare them for the potential impacts of climate change. The Adaptation Toolkit is designed to help Gateway Cities integrate climate change adaptation goals, policies and actions into their Climate Action Plan, General Plan, and/or Local Hazard Mitigation Plans. Since the CAP Framework was completed in 2018, several tools and resources have been updated and newly developed by state and regional agencies that will aid in this task, including the SCAG Regional Climate Adaptation
Framework, which was co-developed by ESA. Other
valuable resources include the California Heat
Assessment Tool, Cal-Adapt, CalEnviroScreen 4.0,
Healthy Places Index 3.0, and LA County’s Climate
Vulnerability Assessment.

Local governments play an important role in
developing policy and implementing solutions that
build resilience to these hazards. The first step in
building resilience is understanding the
vulnerabilities and risks faced by the community –
to property, infrastructure, and the health and
safety of local residents. Which of the community’s
assets are most at risk based on their exposure and
sensitivity to climate hazards, and their capacity to
adapt? By considering adaptive needs by sector
(e.g., the stormwater management system may not
be adequate for handling future precipitation
patterns), local planners can identify near-term and longer-term actions needed to increase resilience.

Using the Adaptation Toolkit as a starting point, ESA will conduct a high-level climate change vulnerability assessment for the City, identify feasible measures for increasing community resilience, and identify model policies that could inform the City’s next update to the safety element of the general plan and/or Local Hazard Mitigation Plan (LHMP).

The vulnerability assessment will consider a broad range of potential impacts to human populations and infrastructure resulting from higher temperatures and changes in precipitation, including increased hazards related to extreme heat, wildfire, air quality, drought, flooding, and vector borne illness. We will assess a broad spectrum of the community’s potential climate change vulnerabilities and prioritize adaptation responses based on the greatest risks, needs, and synergies with related planning efforts.

Task 5a Deliverables:
 Interviews with key City staff and other stakeholders to review the climate change vulnerability assessment, and to assess potential adaptation strategies that are most appropriate for the City; Figure 1: Adaptation Planning Phases

Climate Action, Adaptation, and Resilience Plan Proposal 14 esassoc.com
 Memo providing results of vulnerability assessment, describing the risks that Maywood is likely to face as the impacts of climate change become more severe, including the risks to critical infrastructure, and vulnerable populations
 List of feasible implementation strategies that prepare and adapt the City and residents for the impacts of identified risks, to be used in stakeholder discussions and community engagements.; and potential funding opportunities for identified strategies and additional adaptation planning needs.  Cost estimate: $15,500
Task 6a – Develop CAARP Assessment Report
ESA will develop a CAARP Assessment Report that incorporates the results of Tasks 1, 2a, 3 and 5, as well as a summary of input received from community engagement activities, providing the policy and technical foundation for the CAARP. This deliverable will serve as the foundation to the full CAARP, providing an overview of existing conditions, climate change impacts and community vulnerabilities faced by the City, baseline GHG emissions and trends analysis, GHG forecasts and recommended reduction target(s), recommended GHG reduction measures, and potential adaptation strategies for addressing vulnerabilities. It can also inform other planning efforts and projects within the City relating to sustainability, energy efficiency, emergency preparedness, equity and environmental justice, urban greening, and other sustainability efforts. The CAARP Assessment Report will be structured so that it can be used to support grant applications, pointing to areas needing additional technical analysis and providing cost estimates to complete that work.

Task 6a Deliverables:
 Draft and Final CAARP Assessment Report (electronic format), approximately 50 pages in length, which will provide the policy framework and quantitative foundation for the CAARP, and outlines the best strategies for reducing emissions and increasing community resilience to climate change.  Cost estimate: $8,300
Phase 1 Assumptions and Recommendations
 Our scope and budget assume ESA will not be directly engaging with the community in developing the CAARP; However, we strongly encourage the City and ILG to engage with the public and other stakeholders to develop a vision for the CAARP that is supported by Maywood’s diverse community. We assume that some Maywood’s residents and businesses will have strong ideas and opinions about the City’s responsibilities with respect to climate change.
 We plan to rely substantially on the Gateway Cities CAP Framework project materials. However, we do anticipate that some aspects of the Gateway Cities tools will need to be updated and/or expanded to reflect recent policy and regulatory changes that have occurred since the Framework was developed. In addition, we also learned through the City of Paramount CAP project that the CAP document template provided in the CAP Framework is outdated and, in many ways, insufficient for a full CAARP document.  The climate change vulnerability assessment will be based on publicly available information, including but not limited to the Gateway Cities CAP Framework, the SCAG Regional Climate Adaptation Framework, Safeguarding California, Cal-Adapt, and the California Heat Assessment Tool (CHAT).  To guide CAARP development, we recommend convening a Technical Advisory Committee (TAC) comprised of community and business leaders, regulators, Gateway Cities COG and interested public agencies, and non-profits that will contribute through meetings with the City and the CAARP team, review documents at

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 15 environmental science associates
key stages of the project and ensure that the CAARP is responsive to the interests and concerns of a broad array of stakeholder groups in the City.

PHASE 2 Anticipated Scope of Work
Task 2b – Community GHG Inventory Update
ESA will develop an update of the City’s community-wide GHG inventory for calendar year 2021 or later, including transportation modeling and a revised trends assessment.

Alignment with Local Plans and Policies
ESA will subcontract with Fehr & Peers to model vehicle miles traveled (VMT) for the inventory update year and forecast years, which will form the basis for estimating on-road transportation emissions. Fehr & Peers will use the latest regional traffic model available from SCAG (presumed to be the 2020 RTP/SCS model).

Data Collection and Emissions Quantification.

ESA anticipates including the following sources in the inventory, matching those in the 2010 inventory, and using the consistent methods for estimating emissions:
 On-road transportation
 Residential and Commercial/Industrial Electricity
 Residential and Commercial/Industrial Natural Gas
 Large Stationary Sources (Regulated by Cap-and-Trade)  Off-Road Equipment
 Solid Waste
 Wastewater Treatment
 Energy used for Water Conveyance
ESA will collect and analyze community data and undergo internal quality control and review to ensure that all activity data, calculation methodologies, and assumptions are transparent and consistent with those used in the 2010 inventory. However, ESA will need the City’s cooperation in securing access to community energy data from Southern California Edison (SCE) and the Southern California Gas Company (SoCal Gas). It can typically take up to 3 months to secure energy data from public utilities due to data privacy laws and bureaucratic hurdles. In addition, the privacy laws sometimes prevent the utilities from being able to provide complete data for all accounts they service within in a given jurisdiction, especially in the Industrial and/or Commercial customer sectors. If this situation is encountered, ESA will work with the City staff to develop the most accurate estimates possible given the data we have, to ensure that the 2010 inventory and inventory update are comparable.

After the data collection process is complete, ESA will quantify emissions using methods consistent with current best practice for inventory development, including the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions (ICLEI 2019 Protocol), the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories, and the Local Government Operations Protocol. Where appropriate, ESA will draw on methods from the California Air Resources Board, the South Coast Air Quality Management District, and other sources as applicable. ESA will compile inventory activity data in a manner that the same excel workbook that was used to develop the 2010 inventory for the previous GCCOG project, which will allow the updated GHG emissions results to be compared against the 2010 baseline inventory and will also allow for the data to be accessible and revised in the future.

Climate Action, Adaptation, and Resilience Plan Proposal 16 esassoc.com
Task 2b Deliverables:
 Current community-wide Greenhouse Gas Emissions Inventory and Forecast report (electronic format) that includes the 2010 baseline and the updated inventory year, along with revised BAU and Adjusted BAU forecasts.
 Cost Estimate: $25,000
Task 4 – Develop and Quantify Detailed GHG Reduction Measures Building from the high-level assessment done in Phase 1, ESA will use the updated inventory results from Task 2b to refine the GHG forecasts and targets, and then revise the GHG reduction measures to reflect stakeholder and community input, and to account for the updated GHG inventory and revised target. Similar to Task 3 in Phase 1, ESA will interview key City staff and other stakeholders to revisit potential GHG reduction strategies and measures, and to guide the City in selecting reduction measures and performance goals needed to achieve the City’s GHG reduction target in the CAARP. Task 4 will also include developing implementing actions for each measure and performance metrics that the City can use to track CAARP implementation.

To complete Task 4, ESA will in large part be relying on the Gateway Cities CAP Framework’s toolkit and be customizing performance goals to the City of Maywood. For GHG reduction measures not already included in the toolkit, ESA will quantify the GHG reductions in a separate spreadsheet. For example, the Clean Power Alliance community choice aggregation program may be offering several levels of green electricity, each having a different GHG emissions intensity and renewable energy content, and the City may be tracking participation using metrics not currently available in the GHG Toolkit (e.g., percent participation in each product offered).

In concert with the Excel tool, the GHG Toolkit provides GHG Reduction Measure Templates that include full descriptions of “best practice” local measures along with sample strategies and actions that local governments can employ to implement the measures. To guide in the selection and prioritization of measures, the templates provide information on the following:
 Community benefits
 Cost effectiveness and financial commitment
 Potential funding sources and other implementation resources  Suggested performance goals and tracking metrics
 Suggested implementation partners
 Examples of relevant best practices in the Gateway Cities region and similar communities elsewhere in California
 Tips for engaging the public
Building from this foundation, ESA will customize the templates for the City and consolidate the GHG reduction strategies and programs into a complete suite of fully-described measures for inclusion in the City’s CAARP.

Task 4 Deliverables:
 Complete set of fully developed and quantified GHG reduction measures for the City’s CAARP, as described above.
 Cost estimate: $15,000

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 17 environmental science associates
Task 5b (optional) – Detailed Adaptation and Resilience Strategies Although Task 5a in Phase 1 will provide a good high level vulnerability assessment and a set of feasible strategies for adapting to climate change hazards, the City may desire a more detailed vulnerability assessment along with more fully developed adaptation and resilience strategies. ESA will refine the assessment done for Task 5a to identify the specific populations and community assets in the City that are vulnerable to the effects of climate change based on an assessment of their exposure, their sensitivity and their adaptive capacity with respect to climate change hazards including heat waves, drought, stormwater flood and erosion, wildfire smoke, new disease vectors, and degradation of natural habitats and biodiversity. Public health and economic impacts will be considered, including the loss of natural capital and ecosystem services. A qualitative risk matrix based on probability, consequence and criticality ratings would be developed for various functional asset categories, including:
 Community services, public facilities, emergency services, and critical municipal operations  Stormwater management infrastructure and flood control  Water supply and related infrastructure
 Wastewater treatment and sewerage infrastructure
 Transportation infrastructure, including roads, public transit facilities, railways, marinas, and port facilities
 Energy infrastructure
 Urban forests, ecosystems, parks, and related recreational assets  Public health
 Private property, including housing and commercial real estate  Solid waste/hazardous materials management
Using this information, ESA will develop a set of recommended strategies and actions to build capacity for community-wide resilience to climate change. ESA will review and incorporate the City’s existing initiatives regarding energy resiliency, water conservation, and its response capabilities for extreme heat, smoke and flooding emergencies. We will then prepare draft strategies for adapting and building resilience to anticipated climate change impacts on vulnerable communities, public health, transportation and critical facilities and infrastructure. These strategies will include structural (both nature-based and engineered) and nonstructural measures to address safety, asset protection, ecosystem, flood risk management, water quality, land-use planning, and social equity goals for the climate impacts assessed. Potential funding sources for implementing the strategies will also be identified.

Once the initial adaptation and resilience strategies are developed, ESA will work collaboratively with City staff to evaluate strategies and prioritize them using criteria of feasibility, effectiveness, cost, ability to fund or finance, equity, and co-benefits. Following the feasibility and prioritization exercise, ESA will identify gaps in the City’s existing policy structure regarding climate change adaptation, and provide recommendations for updating the City’s policies in the General Plan and LHMP/Safety Element and building code regulations, to address potential hazards and vulnerabilities. The information could help fulfill the requirements of SB 379 and SB 1035, which stipulate that climate hazards be incorporated into future General Plan Safety Elements and Housing Elements.

Climate Action, Adaptation, and Resilience Plan Proposal 18 esassoc.com
Task 5b Deliverables:
 Adaptation Strategies memorandum that includes the following:
o Summary of Community assets identified as at-risk from climate change o Specific strategies and policies the City can adopt to increase resilience of vulnerable communities and at-risk community assets under each functional category as outlined above. o Recommended updates to the City's existing General Plan policies (including the Safety Element) regarding energy resiliency, water conversation, and responses to sea level rise, fire, and flooding.
 Cost estimate: $25,000
Task 6b – Develop CAARP Document – Phase 2
ESA will design and develop a complete Draft CAARP that consolidates the components developed in all previous tasks, using accessible text along with well-designed graphs, charts and images to make the issues of climate change accessible to the residents and businesses in Maywood. The input received from community and stakeholder engagement activities will inform the adaptation and resilience strategies included in the CAARP. ESA will provide an Administrative Draft for City review and comment, a Public Draft for public review and comment, and a Final Draft for adoption by City Council.

The CAARP will be designed to maximize the utility of information for City staff and the community. We will structure the CAARP to be easily navigable, and tailor our writing for the average reader (with detailed appendices for a more technically savvy audience). Based on our experience, ESA proposes that the CAARP be organized as follows:

Chapter 1: Introduction and Background – City vision, goals and objectives related to climate change; summary of current climate change science; regulatory and policy setting; discussion of how the CAARP relates to the City’s General Plan and other relevant plans and programs.

Chapter 2: Opportunities, Risks and Challenges – Summary of climate change vulnerabilities and risks in Maywood; the confluence of climate change and public health/equity; the opportunities, risks and challenges associated with reducing community GHGs and adapting to climate change.

Chapter 3: GHG Emissions Inventories and Forecasts – A summary of inventory data and emissions forecasts for 2030, 2040 and 2050, and a trend analysis of all sectors and major sources of GHG emissions, if more than one inventory year is available.

Chapter 4: GHG Target(s) and Reduction Strategies – An explanation of the City’s GHG target(s) along with a summary of the reduction strategies and measures needed to achieve them. Detailed presentation of GHG reduction measures will include performance metrics, community co-benefits, city department responsibility and financial commitment, and implementation details including potential partners and funding sources.

Chapter 5: Climate Change Vulnerabilities and Adaptation Strategies –This chapter will include a summary of the City’s climate change vulnerabilities and priority strategies for climate change adaptation.

Chapter 7: Implementation and Monitoring – Summary of implementation staffing needs and responsibilities, an implementation timeline including program phasing, potential funding and financing sources; City’s plan to track and monitor the CAARP’s progress using the GHG Toolkit, including performance indicators and targets for

Climate Action, Adaptation, and Resilience Plan Proposal June 3, 2022 City of Maywood / Climate Action, Adaptation, and Resilience Plan Services 19 environmental science associates
all CAARP measures. This chapter will also include schedules for internal and public reporting, for updating the community and municipal GHG inventories, and for updating the CAARP in future years.

Appendices – Appendices may include but not be limited to: GHG Inventory Reports, technical aspects of the Climate Change and Vulnerability Risk Assessment, methods and models used to calculate emissions reductions; stakeholder engagement reports and memos; and other technical details.

Task 6b Deliverables:
 Draft and Final CAARP document (electronic format)
 Cost estimate: $30,000
Schedule
The anticipated schedule for this work is provided in the table below, assuming a start date in July 2022. The Phase 2 schedule assumes funding will be available and Phase 2 will commence at the end of Phase 1

MAYWOOD CLIMATE ACTION, ADAPTATION, AND RESILIENCE PLAN PROPOSED SCHEDULE Task Item / Description Duration Start Due
PHASE 1
Contract Finalization / NOP n/a n/a June 30, 2022
Project Management Ongoing July 1, 2022 Ongoing
1 Policy and Program Alignment 4 weeks July 1, 2022 August 12, 2022 2a Baseline GHG Inventory; 2015 Trend Analysis; and
Emissions Forecasts 5 weeks August 1, 2022 September 2, 2022 3 Recommend GHG Emission Reduction Target(s); Develop
High-Level GHG Strategies 5 weeks September 2, 2022 October 10, 2022 5a Assess Climate Change Vulnerability and Develop
Adaptation Strategies 8 weeks October 10, 2022 December 5, 2023 Community Engagement, Phase 1 (done by BOOST team) 8 weeks October 2022 January, 2023 6a Develop CAARP Assessment Report 8 weeks December 5, 2023 February 3, 2023 Phase 1 Overall Schedule 7 months July 1, 2022 February 3, 2023 PHASE 2
2b Community GHG Inventory Update 12 weeks TBD TBD
4 Develop and Quantify Detailed GHG Reduction Measures 10 weeks TBD TBD 5b Detailed Adaptation and Resilience Strategies 10 weeks TBD TBD Community Engagement, Phase 2 (done by BOOST team) 8 weeks TBD TBD 6b Develop CAARP Document 8 weeks TBD October 2, 2023
Adopt Plan Fall 2023
Overall Schedule 9 months February 3, 2023 Fall 2023

Climate Action, Adaptation, and Resilience Plan Proposal 20 esassoc.com
Cost Proposal
Our estimated cost to provide the services and deliverables described in our Phase 1 work plan is provided in the table below. These costs are based on our standard hourly rates for key staff, included in the table below for Key Personnel. ESA will charge for our services on a time and materials basis not to exceed the total budget agreed to with the City. If selected for this project, ESA anticipates that these costs may be adjusted to reflect refinements in the scope of work in consultation with the City.

MAYWOOD CAARP – PHASE 1 COST ESTIMATE
Task Number / Description Cost
1 Policy and Program Alignment $7,200
2a Baseline GHG Inventory; 2015 Trend Analysis; and Emissions Forecasts $7,500 3 Recommend GHG Emission Reduction Target(s); Develop High-Level GHG Strategies $9,500 5 Assess Climate Change Vulnerability and Develop Adaptation Strategies $15,500 6 Develop CAARP Assessment Report $8,300
Travel and Material Expenses $2,000
Total $50,000
As noted above, ESA anticipates the cost to complete Phase 2, including our subconsultant fees (Fehr & Peers, for transportation modeling), will range from $50,000 to $100,000, depending on the results of Phase 1, the tasks included in Phase 2, and the type of CAARP document that the City of Maywood has in mind. Our current cost estimate for completing Phase 2 based on current knowledge and understanding is approximately $70,000, plus $25,000 for optional Task 5b.

Agreement for Professional Services
While ESA intends to enter a contract with the City of Maywood, we offer the following suggestions/revisions to the contract language for your consideration.

ESA requests that the City waive the requirement of Section 9.B of the professional services agreement that insurers be "admitted" in California by either changing the word "admitted" to "authorized" or by separately waiving the requirement. ESA's professional liability insurer, Crum and Forester Specialty Insurance, is listed as an approved carrier on the California DOI List of Approved Surplus Lines Insurers and has an A.M. Best rating of A:XIV, which is higher than otherwise required for admit

Appendix
Resumes

Jeffrey Caton, PE, LEED AP
Director, Sustainable Communities
Environmental Science Associates
esassoc.com
Jeff has three decades of planning and project management experience, helping clients develop and manage their sustainability and climate change initiatives through strategy development, stakeholder engagement, benchmarking, performance measurement, and public communications. He has developed climate action plans (CAPs), sustainability master plans, climate adaptation plans, and all aspects of greenhouse gas (GHG) emissions management. He is particularly adept at assessing environmental and sustainability performance and communicating that performance to stakeholders, as well as aligning sustainability goals with business strategies and community values.

Relevant Experience
Gateway Cities Council of Governments Climate Action Planning Framework, Paramount, CA. Project Manager. Jeff led the preparation of the Gateway Cities Council of Governments Climate Action Planning Framework for 26 member cities to efficiently prepare local plans for reducing GHG emissions and increasing resilience to climate change in their communities. The CAP Framework is a suite of tools and templates for setting GHG targets, selecting and prioritizing GHG reduction and adaptation measures, assembling a CAP document, and tracking its implementation. It is intended to help individual communities advance their goals for economic development, public health, air quality, equity, and job creation while reducing emissions and adapting to the impacts of climate change.

Southern California Association of Governments, Southern California Regional Climate Adaptation Framework, Southern California. Project Manager. Jeff helped SCAG prepare a comprehensive framework for climate adaption planning, to assist the region’s 6-counties and 191 cities plan and prepare for the impacts of sea level rise, extreme heat, increasingly damaging wildfires, and other climate-related hazards. The Framework analyzes the range of climate change impacts faced by the region and outlines a general process of adaptation planning that can be applied by any agency, no matter where they fall across the spectrums of funding, available resources, knowledge of vulnerabilities, and planning sophistication. It provides a compendium of tools, maps and best practices to advance adaptation planning using the best resources available. The framework is geared towards helping local governments update their General Plans and Local Coastal Programs in compliance with the requirements of Senate Bill 379, providing a comprehensive searchable database of adaptation strategies, actions and model policies.

County of Los Angeles 2045 Climate Action Plan and EIR. Task Lead. Jeff is leading the development of LA County’s 2045 Climate Action Plan (2045 CAP), which provides the County with a roadmap for aligning with State greenhouse gas GHG targets and for achieving carbon neutrality for the unincorporated areas of the County by 2045. The 2045 CAP includes a broad range of strategies and actions to reduce GHG emissions from all major sectors including energy, industry, transportation, water, solid waste, agriculture, forestry and other land uses. The 2045 CAP is focused on implementation, and integrates housing, economics, and social equity considerations throughout. The project also includes a Program EIR that

EDUCATION
BS, Environmental
Engineering, University of
Michigan, Ann Arbor
29 YEARS’ EXPERIENCE

CERTIFICATIONS/

REGISTRATION
Registered Professional
Engineer, California, #
45127
LEED Accredited
Professional, US Green
Building Council, 2009
Trained Lead Verifier,
AB32 GHG Reporting

PROFESSIONAL

AFFILIATIONS
American Planning
Association
Steering Committee for
STAR Community Rating
System
Advisory Committee for
SEEC ClearPath tool
development

Jeffrey Caton, PE, LEED AP (Continued)
Senior Principal Planner
Environmental Science Associates
esassoc.com
will ensure the 2045 meets the requirements of a qualified GHG emission reduction plan per CEQA Guidelines Section 15183.5(b), for streamlining CEQA review of future project-level documents within the County.

Paramount Climate Action Plan, Paramount, CA Project Manager. Jeff led the consulting team that developed the City of Paramount CAP, which provides a roadmap for reducing community-wide GHG emissions and preparing the city for the anticipated impacts of climate change on communities, infrastructure, and ecosystems. Recognizing the city’s extensive disadvantaged populations, the CAP strengthens the connections between climate protection, community resilience, public health, local economy, and social equity. The scope includes updating the City’s GHG inventory, setting reduction targets, and developing a suite of measures for reducing emissions in the community and for increasing community resilience to climate change. A climate change vulnerability assessment evaluates the city’s vulnerable populations and most important assets to rising temperatures, rising seas, extreme weather events, and extreme droughts.

City of Oxnard Climate Action and Adaptation Plan, Oxnard, CA. Project Manager. Jeff is leading the consulting team that is developing the City of Oxnard CAP, which provides a roadmap for reducing community-wide GHG emissions and preparing this coastal city for the anticipated impacts of climate change on public health, infrastructure, ecosystems, and public spaces. Recognizing the city’s extensive disadvantaged populations, the CAP is strengthening the connections between climate protection, community resilience, public health, local economy, and social equity.

City of Riverside Restorative Growthprint, Riverside, CA. Project Manager. Jeff led the team that developed the multiple award-winning City of Riverside Restorative Growthprint, a plan for reducing GHG emissions while inspiring economic development through investment in urban development, urban infrastructure, urban mobility systems, smart growth, and entrepreneurship. The project had a large stakeholder engagement component, including the fostering of public-private partnerships between the City, the local business community, and local higher-education institutions including the University of California at Riverside.

Port of Los Angeles Sustainability Plan and Report. Project Manager. Jeff developed the framework and assisted the Port with updating their Sustainability Plan and producing their first public Sustainability Report. The ESA team worked with the Port to identify material issues and develop a reporting framework that to set targets and measures progress toward sustainability based on the triple bottom line of environmental, economic, and social considerations. The report focused on 13 major programs at the Port that address energy and climate change, air quality, waste reduction, port water quality and aquatic habitats, health & safety, security, and the local economy.

Climate Smart San José Zero Waste Element. Greenhouse Gas Task Lead. ESA helped the City of San Jose develop a Zero Waste Element (ZWE) for the enhancement of the Climate Smart San Jose plan (Plan). The project accounts for the City's net GHG emissions resulting from the solid waste sector, assesses and prioritizes the City's zero waste strategies, and addresses related critical issues regarding recycling markets, changing waste regulations (SB1383), domestic reuse potential, local infrastructure related to solid waste, and landfill capacity. Jeff led the technical team that created material flow models for each of the City's waste and recovery streams and quantified the associated GHG emissions.

City of Richmond Climate Action Plan, Richmond, CA. Project Manager. Jeff led the consulting team that developed the City of Richmond CAP, which provides a roadmap for reducing community-wide GHG emissions and preparing the city for the anticipated impacts of climate change on public health, infrastructure, ecosystems, and public spaces. Recognizing the city’s extensive disadvantaged populations, the CAP builds upon the City’s Health in All Policies Strategy, providing the vision, goals, and specific actions that will be needed to strengthen the connections between climate protection, community resilience, public health, local economy, and social equity. The project included completion of the City’s first detailed Climate Change Adaptation Study, with a vulnerability and risk assessment of the city’s most important assets to rising temperatures, rising seas, extreme weather events, and more extreme droughts.

Stephanie Cadena
Urban Planner
Environmental Science Associates
esassoc.com
Stephanie is an urban planner with 5 years’ experience in urban and regional planning, climate action initiatives, and environmental justice planning. She has worked on climate action and adaptation plans, general plans, housing elements, and specific plans, and is a key contributor to vulnerability and social equity assessments. Stephanie brings a diverse skillset through past experience working with various Planning and Public Works departments, where she has supported community greenhouse gas (GHG) inventories, sustainability assessments, energy action plans, and community and stakeholder engagements at local and regional levels. These include collaborations with governmental agenices; stakeholders in transportation, air quality, housing, and economic devleopment sectors; and community-based organizations.

Prior to joining ESA, Stephanie worked with the Gateway Cities Council of Governments on planning and policy development for regional air quality, climate change, energy efficiency and sustainability initiatives. She assisted in the development of the Climate Action Planning Framework to facilitate climate planning for 26 member cities and increase local and regional GHG emissions reductions. She also participated in the Southeast Los Angeles AB 617 Community Steering Committee through the South Coast Air Quality Management District to identify priorities for improved air quality in the disadvantaged communities of Bell Gardens, Huntington Park, Cudahy, South Gate, Florence-Firestone, and Walnut Park. Stephanie also successfully prepared and helped manage grant projects with regional stakeholders, including the Gateway Cities Urban Tree Canopy assessment. The project is assessing tree canopy in Lynwood, Paramount, Vernon and Montebello to plan for increased greening with the intent of increasing climate resilience, reducing the urban heat island effect, and improving public health.

Relevant Experience
City of Irwindale, General Plan Update, Irwindale, CA. Planner. ESA is preparing the Housing, Safety, and Environmental Justice Elements for the City of Irwindale. Stephanie is assisting with the preparation of the Safety and Environmental Justice elements of the General Plan update, which include an assessment of the hazards affecting the City of Irwindale, when they may occur, and where the City is most vulnerable. The State of California identified the entire community as disadvantaged, necessitating the preparation of an Environmental Justice Element to address and mitigate pollution burdens and other inequities facing the community of Irwindale. Stephanie is a key contributor to the methodology for identifying the most vulnerable areas within Irwindale and is leading GIS mapping for the Safety and Environmental Justice elements.

Oxnard Climate Action and Adaptation Plan (CAAP), City of Oxnard, CA. Planner. The City of Oxnard CAAP is providing a roadmap for reducing community wide GHG emissions and preparing this coastal city for the anticipated impacts of climate change on communities, infrastructure, and ecosystems. Recognizing that the City has extensive

EDUCATION
BA, Environmental
Studies, University of
California, Santa Barbara
5 YEARS’ EXPERIENCE

PROFESSIONAL

AFFILIATIONS
American Planning
Association (APA)
Planning and
Conservation League
(PCL)

Stephanie Cadena (Continued)
Urban Planner
Environmental Science Associates
esassoc.com
disadvantaged populations, the CAAP is strengthening the connections between climate protection, community resilience, public health, local economy, and social equity. The scope includes updating the City’s GHG inventory, setting reduction targets, and developing a suite of measures for reducing emissions in the community and for municipal operations. A climate change vulnerability assessment is evaluating the city’s vulnerable populations and most important assets to rising temperatures, extreme weather events, sea level and riverine flooding, and extreme droughts. Project deliverables also include California Environmental Quality Act (CEQA) documentation, extensive public outreach, coordination with multiple agencies and stakeholders, and development of robust metrics and tools that will enable the City to track CAAP implementation and monitor community GHG emissions reductions. Stephanie contributed to the development of the Vulnerability Assessment and Adaptation Plan components of the project and led GIS mapping for vulnerability and social equity.

City of Manhattan Beach, Coastal Resilience Program, Manhattan Beach, CA. Planner. Stephanie is assisting with the development of a climate action and adaptation plan for the City of Manhattan Beach to increase community resilience to climate change and protect public health and social equity. The project assesses the full range of climate-related hazards, including sea level rise, extreme heat, flood, wildfire and smoke, and new disease vectors, with community adaptation strategies that will inform local safety and hazard mitigation planning. A key component of the project is identifying carbon reduction goals for a roadmap to achieve carbon neutrality. ESA is developing emission reduction strategies and implementing a robust stakeholder engagement strategy. The scope of work also includes environmental clearance under CEQA. Stephanie is a key contributor to the development of the Vulnerability Assessment, Adaptation Plan, and stakeholder engagement process.

County of Los Angeles Regional Planning Department, East San Gabriel Valley Area Plan Components and Program EIR, Los Angeles County, CA. Planner. Stephanie is one of the planners on the consulting team for the Los Angeles County East San Gabriel Valley Area Plan (ESGVAP) and Programmatic Environmental Impact Report (Program EIR). The ESGVAP is a regional planning document to guide development, manage growth, and improve the quality of life in the East San Gabriel Valley of Los Angeles County, which is characterized primarily by low-density, rural agricultural singlefamily residential. The main objective of the ESGVAP is to help this region retain its residential character while at the same time strategically grow into an active regional hub with diverse options for housing, shopping, entertainment, recreation, and services. Stephanie is assisting with the preparation of the Land Use element, which includes identifying land use issues and challenges, growth, and opportunity areas, as well as preparing land use scenarios, targeted growth recommendations, and policies for sustainable growth, management, and preservation within ESGV communities.

City of Newark, City of Newark General Plan Update, Newark, CA. Planner. Stephanie is currently serving as a planner for the City of Newark General Plan Update, which includes preparation of the Environmental Justice and Safety Elements. She is focusing on Climate Change, Drought, and Extreme Heat sections with data collection and analysis, review of existing plans and programs, assessment of vulnerabilities and exposures, development of policies.

City of Whittier, Greenhouse Gas Inventory Update, Whittier, CA. Planner. Stephanie is currently supporting the development of an updated community GHG inventory and forecast for the City of Whittier. The scope includes updating the City’s baseline inventory, identifying emission sources, assisting in data collection and management, and reporting results to City staff and City Council. The inventory covers emissions from solid waste, on-road transportation, off-road vehicles and equipment, stationary sources, water conveyance, wastewater treatment, and refrigerants.

Brian Schuster
Managing Associate
Environmental Science Associates
esassoc.com
Brian Schuster has 14 years of project management and technical air quality and greenhouse gas (GHG) experience. He has developed, planned, and implemented Climate Action Plans (CAPs) for public and private agencies throughout California. Brian has extensive emissions modeling experience and has provided project management and technical AQ and GHG leadership for many prominent, complex, and controversial CEQA and NEPA projects. In his CAP work, Brian designs comprehensive GHG emissions inventories, evaluates GHG emission reductions from a wide variety of measures, authors planning documents, and engages stakeholders through outreach. He is also a member of the Association of Environmental Professionals Climate Change Committee. Brian has been the project manager for CAP projects for the counties of Los Angeles, San Bernardino, Sonoma, and Marin, and for the City of Ontario. He has also designed a number of interactive excel models for clients, including GHG inventorying tools, a lifecycle GHG waste tool, a health risk assessment screening tool, GHG reduction measure planning tools, and GHG reduction measure implementation tracking tools.

Relevant Experience
Gateway Cities Council of Governments, Climate Action Plan Framework, Paramount, CA. Technical Lead. Brian developed a regional Climate Action Planning Framework for member cities to efficiently prepare local CAPs. Brian led the effort to prepare updated GHG emission inventories for all member cities for 2010 and BAU forecasts for 2020, 2030, and 2040. Brian also led a team to develop a custom toolkit to enable the cities to choose GHG emission reduction targets, identify planning scenarios to meet their targets by selecting and prioritizing GHG reduction and adaptation measures, and monitoring the implementation of these measures over time through performance metric tracking. Brian also developed best practices toward assembling a local CAP document and tracking its implementation. The CAP Framework will help individual communities advance their goals for economic development, public health, air quality, climate resiliency, equity, and job creation while reducing emissions and planning for the impacts of climate change.

Los Angeles County, 2045 Climate Action Plan, Los Angeles County, CA. Project Manager. Brian is managing the development of LA County’s 2045 Climate Action Plan (2045 CAP), which provides the County with a roadmap for aligning with State greenhouse gas GHG targets and for achieving carbon neutrality for the unincorporated areas of the County by 2045. The 2045 CAP includes a broad range of strategies and actions to reduce GHG emissions from all major sectors including energy, industry, transportation, water, solid waste, agriculture, forestry and other land uses. The 2045 CAP is focused on implementation, and integrates housing, economics, and social equity considerations throughout. The project also includes a Program EIR that will ensure the 2045 meets the requirements of a qualified GHG emission reduction plan per CEQA Guidelines Section 15183.5(b), for streamlining CEQA review of future project-level documents within the County.

EDUCATION
BS, Atmospheric, Oceanic,
and Environmental
Science, University of
California, Los Angeles
14 YEARS’ EXPERIENCE

CERTIFICATIONS/

REGISTRATION

PROFESSIONAL

AFFILIATIONS
Association of
Environmental
Professionals (AEP), Active
Member, 2017-present
AEP Climate Change
Committee, Active
Member, 2018-present

Brian Schuster (Continued)
Managing Associate
Environmental Science Associates
esassoc.com
City of Paramount Climate Action Plan, City of Paramount, CA. Project Technical Lead. Brian directed the GHG quantification tasks for the City of Paramount CAP, which provides a roadmap for reducing community-wide GHG emissions and preparing the city for the anticipated impacts of climate change on communities, infrastructure, and ecosystems. Recognizing the city’s extensive disadvantaged populations, the CAP strengthens the connections between climate protection, community resilience, public health, local economy, and social equity. The scope includes updating the City’s GHG inventory, setting reduction targets, and developing a suite of measures for reducing emissions in the community and for increasing community resilience to climate change. A climate change vulnerability assessment evaluates the city’s vulnerable populations and most important assets to rising temperatures, rising seas, extreme weather events, and extreme droughts.

Western Riverside Council of Governments, Subregional Climate Action Plan Update (CAPtivate 2.0), Riverside, CA.

Deputy Project Manager. Brian led the technical team that prepared an update to WRCOG’s subregional climate action plan for the 18 member cities and Riverside County. Brian led the effort to prepare updated GHG emission inventories for all member jurisdictions for 2017 and BAU forecasts for 2030 and 2040. The CAP update also includes new emissions targets for 2030 and 2050, a suite of new CAP measures and their GHG reduction potential and co-benefits, updates to the COG’s monitoring tool to track implementation of these measures over time through new performance metric tracking, robust community outreach including a stakeholder engagement plan and public workshops, and a redesigned subregional CAP document.

City of Oxnard Climate Action Plan, City of Oxnard, CA. Technical Lead. Brian directed the GHG quantification tasks for the City of Oxnard CAP, which provides a roadmap for reducing community-wide GHG emissions and preparing this coastal city for the anticipated impacts of climate change on public health, infrastructure, ecosystems, and public spaces. Recognizing the city’s extensive disadvantaged populations, the CAP is strengthening the connections between climate protection, community resilience, public health, local economy, and social equity.

Manhattan Beach Coastal Resilience Program, City of Manhattan Beach, CA. Technical Lead. Brian is leading the technical analysis of the City of Manhattan Beach’s climate action and adaptation plan (CAAP). The objectives of the CAAP are to facilitate CEQA review of future development projects and increase the City’s resilience to climate change and to do so in ways that protect public health and equity, provide new business opportunities, and promote environmental stewardship. The project is intended to inform the update to the City’s safety element and local hazard mitigation plan. Brian is preparing technical analyses for the CAAP, including an assessment of carbon reduction goals, including the feasibility of achieving carbon neutrality, and a “wedge” analysis to achieve these goals; developing emission reduction measures; and supporting a robust stakeholder engagement strategy for both City and community stakeholders. The scope of work also includes environmental clearance under CEQA.

Breanna Sewell
Air Quality & Greenhouse Gas Analyst
Environmental Science Associates
esassoc.com
Breanna Sewell is an Air Quality and greenhouse gas (GHG) emissions specialist who has experience in large-scale project coordination, preparation of complex environmental documents, and workflow efficiency management.

Breanna has extensive experience preparing GHG inventories and GHG reduction plans, and she has developed several GHG target-setting and tracking tools for citywide Climate Action Plans. She is conversant with global emission reduction initiatives and practices and has authored a case study analysis on the differing methods of the Science Based Targets initiative in conjunction with The Climate Registry’s emission reporting protocol.

Working on a breadth of project types has allowed Breanna to gain experience in multiple sectors while further honing her analysis skills, attention to detail, and ability to work effectively within a team.

Relevant Experience
City of Paramount Climate Action Plan, Paramount, CA. Greenhouse Gas Emissions Analyst. Breanna is supporting the ESA team that is developing the City of Paramount CAP, which provides a roadmap for reducing community-wide GHG emissions while creating jobs and preparing the community for the impacts of climate change on public health, infrastructure, the economy, ecosystems, and public spaces. The scope includes setting reduction targets and developing a suite of measures for reducing community GHG emissions.

Western Riverside Council of Governments (WRCOG) Subregional Climate Action Plan, Riverside County, CA. Greenhouse Gas Emissions Analyst. ESA is helping WRCOG update its Subregional CAP to achieve deep reductions in GHG emissions through the year 2050 and help participating jurisdictions fulfill their regulatory obligations with respect to emissions and climate change. The program will enable participating cities to efficiently develop feasible targets and GHG reduction measures that align with community interests and planning priorities, while staying abreast of rapidly evolving climate science, regulations, and stakeholder concerns. Breanna is preparing the COG’s GHG emissions inventory, creating and quantifying their emission reduction measures, and assisting with creation of the multi-jurisdictional climate action plan.

City of Manhattan Beach Coastal Resilience Program, Manhattan Beach, CA.

Greenhouse Gas Emissions Analyst. Breanna is aiding in the development of the City of Manhattan Beach’s climate action and adaptation plan (CAAP). The objectives of the CAAP are to facilitate CEQA review of future development projects and increase the City’s resilience to climate change, and do so in ways that protect public health and equity, provide new business opportunities, and promote environmental stewardship. The project is intended to inform the update to the City’s safety element and local hazard mitigation plan. ESA is working with the City to identify carbon reduction goals including the feasibility of achieving carbon neutrality; develop a pathway to reach carbon

EDUCATION
BA, Environmental
Science, Claremont
McKenna College
3 YEARS’ EXPERIENCE

TRAINING
UC Davis Extension
Program, 2019 Climate
Action Planning Course
AEP 2019 Advanced CEQA
Workshop
AEP 2018 CEQA Essentials
Workshop
CalEEMod and
AERSCREEN Internal
Training

Breanna Sewell (Continued)
Air Quality & Greenhouse Gas Analyst
Environmental Science Associates
esassoc.com
reduction goals; develop emission reduction measures; and develop and implement a robust stakeholder engagement strategy for both City and community stakeholders. The scope of work also includes environmental clearance under CEQA.

County of Los Angeles 2045 Climate Action Plan and EIR, Los Angeles County, CA. GHG Emissions Analyst. Breanna led the quantification of GHG reduction measures for LA County’s 2045 Climate Action Plan (2045 CAP), which provides the County with a roadmap for aligning with State greenhouse gas GHG targets and for achieving carbon neutrality for the unincorporated areas of the County by 2045. The 2045 CAP includes a broad range of strategies and actions to reduce GHG emissions from all major sectors including energy, industry, transportation, water, solid waste, agriculture, forestry and other land uses. The 2045 CAP is focused on implementation, and integrates housing, economics, and social equity considerations throughout. The project also includes a Program EIR that will ensure the 2045 meets the requirements of a qualified GHG emission reduction plan per CEQA Guidelines Section 15183.5(b), for streamlining CEQA review of future project-level documents within the County.

City of Oxnard Climate Action and Adaptation Plan, Oxnard, CA. Greenhouse Gas Emissions Analyst. Breanna is supporting the team that is developing the City of Oxnard CAP, which provides a roadmap for reducing community-wide GHG emissions and preparing this coastal city for the anticipated impacts of climate change on public health, infrastructure, ecosystems, and public spaces. The scope includes updating the City’s GHG inventory, setting reduction targets, and developing a suite of measures for reducing emissions in the community and for municipal operations.

Project deliverables include California Environmental Quality Act (CEQA) documentation, extensive public outreach, coordination with multiple agencies and stakeholders, and development of robust metrics and tools that will enable the City to track CAP implementation and monitor community GHG emissions reductions.

Eastern Municipal Water District (EMWD) Climate Action Plan, Riverside County, CA. Deputy Project Manager.

Breanna is leading the energy program analysis and GHG quantification aspects of a CAP that ESA is developing for this large water and wastewater agency in Riverside County. Her work has involved mass flow modeling of EMWD’s inflows and outflows to determine the carbon footprint of their various supply sources and services offerings, and analyze the GHG reduction benefits of the policies and programs being considered by the agency for implementation over the next 10 years. An important project objective is to enable CEQA streamlining of EMWD’s future capital improvement projects, tiering from the programmatic CAP per CEQA Section 15183.5.

Climate Smart San José Zero Waste Element, San Jose, CA. Greenhouse Gas Emissions Analyst. ESA is currently helping the City of San Jose develop a Zero Waste Element (ZWE) for the enhancement of the Climate Smart San Jose plan (Plan).

The ZWE will account for the City's net GHG emissions resulting from the solid waste sector, assess and reevaluate the prioritization of the City's zero waste strategies, and address related critical issues regarding recycling markets, changing waste regulations (SB1383), domestic reuse potential, local infrastructure related to solid waste, and landfill capacity.

Breanna created material flow models for each of the City's waste and recovery streams and quantified the associated GHG emissions.

Tim Witwer, LEED AP BD+C
Associate
Environmental Science Associates
esassoc.com
Tim Witwer is experienced with performing air quality impact assessments, greenhouse gas (GHG) analyses, and energy assessments to support planning and environmental review, including California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documents. He is proficient at using current air pollutant dispersion and emissions modeling programs and has a working knowledge of California’s energy and greenhouse gas regulations such as Assembly Bill 32 (AB32), Title 24, and Proposition 39.

Additionally, Tim has an extensive sustainability repertoire that includes detailed energy auditing, contributing to solar feasibility studies, and corresponding with states agencies such as the California Energy Commission.

Tim has conducted numerous air quality and GHG analyses for a variety of residential, commercial, industrial, institutional, and infrastructure projects. Tim is experienced with leading GHG accounting protocols including ICLEI’s Community GHG Emissions Protocol and The Climate Registry’s General Reporting Protocol, as well as air pollutant and GHG emissions modeling software for mobile, area, and stationary sources, performed in accordance with South Coast Air Quality Management District (SCAQMD), California Air Resources Board (CARB), California Air Pollution Control Officers’ Association (CAPCOA), and U.S. Environmental Protection Agency (USEPA) methodologies.

Relevant Experience
Gateway Cities Council of Governments (GCCOG), Climate Action Planning Framework, Los Angeles County, CA. GHG Emissions Technical Analyst. ESA is preparing the Gateway Cities Council of Governments Climate Action Planning Framework so that member cities can efficiently prepare local climate action plans (CAPs) for reducing GHG emissions in their communities. The CAP Framework is a suite of tools and templates for setting GHG targets, selecting and prioritizing GHG reduction and adaptation measures, assembling a CAP document, and tracking its implementation. The CAP Framework is intended to help individual communities advance their goals for economic development, public health, air quality, climate resiliency and adaptation, equity, and job creation while reducing emissions and planning for the impacts of climate change. Tim was responsible for gathering baseline emission source data and calculating GHG emissions by sector for the 26 cities involved in the GCCOG CAP Framework. He also helped create and write the summary emissions reports detailing the baseline emissions for each city. Lastly, Tim helped build and deliver an online database of each City’s emissions by sector to the client for climate action planning purposes.

City of Paramount Climate Action Plan, Paramount, CA. Greenhouse Gas Emissions Analyst. Tim supported the ESA team that is developing the City of Paramount CAP, which provides a roadmap for reducing community-wide GHG emissions while creating jobs and preparing the community for the impacts of climate change on public health,

EDUCATION
BA, Environmental
Studies, University of
California, Santa Barbara
5 YEARS’ EXPERIENCE

CERTIFICATIONS/

REGISTRATION
U.S. Green Building
Council, LEED Accredited
Professional (BD+C), 2020

Tim Witwer, LEED AP BD+C (Continued)
Associate
Environmental Science Associates
esassoc.com
infrastructure, the economy, ecosystems, and public spaces. The scope includes setting reduction targets and developing a suite of measures for reducing community GHG emissions.

Western Riverside Council of Governments, Subregional CAP Update (CAPtivate 2.0), Riverside, CA. Technical Analyst. Tim aided in the preparation of an update to WRCOG’s subregional CAP for the 18 member cities and Riverside County. Tim helped with the effort to prepare updated GHG emission inventories for all member jurisdictions for 2017 and BAU forecasts for 2030 and 2040. The CAP update also included new emissions targets for 2030 and 2050, a suite of new CAP measures and their GHG reduction potential and co-benefits, updates to the COG’s monitoring tool to track implementation of these measures over time through new performance metric tracking, robust community outreach including a stakeholder engagement plan and public workshops, and a redesigned subregional CAP document.

Eastern Municipal Water District (EMWD) Climate Action Plan, Riverside County, CA. Technical Analyst. Tim led the effort to quantify future construction emissions associated with EMWD’s planned infrastructure as part of the overall GHG quantification for the agency’s CAP. An important project objective is to enable CEQA streamlining of EMWD’s future capital improvement projects, tiering from the programmatic CAP per CEQA Section 15183.5.

Los Cerritos Wetland Authority, Los Cerritos Wetlands Restoration Plan Program EIR, Long Beach, CA. Air Quality and GHG Technical Analyst. Tim has worked extensively on synthesizing the Air Quality and Greenhouse Gas EIR sections for the project from existing technical reports. The project features a complex and unique plan of phasing out oil wells over 40 years and introducing a large-scale turbine cogeneration system. The project includes a comprehensive wetlands restoration that will restore a privately owned oil field in the city of Long Beach through the restoration of wetlands and the creation of a mitigation bank. The project, which is composed of four sites, will include the abandonment and remediation of existing oil wells and infrastructure on two of the sites and relocate the oil production facilities to the other two sites. In addition, the project will include the construction of facilities to support oil production, including a self-sustaining energy microgrid, and will include a visitor’s center and pedestrian paths on the newly restored wetlands.

Working as an extension of City staff, ESA is tasked with guiding the EIR through the environmental review process and with the project site located in the coastal zone of Long Beach; the EIR will include documentation to support permitting and approval by the California Coastal Commission and the SCAQMD.

Highland Fairview, World Logistics Center Specific Plan Environmental Impact Report (EIR), Moreno Valley, CA.

Energy Technical Analyst. ESA is preparing a Revised Programmatic EIR for the World Logistics Center, which includes 40.4 million square feet of logistics warehouse space and related land uses on a 2,650-acre site. The specific plan, general plan amendment zone change, and annexation were all approved by Initiative. The Revised Programmatic EIR was prepared in response to a court order pertaining to litigation that was filed by nine separate entities. The Revised Final Programmatic EIR was recirculated for public review and will be considered by the Moreno Valley City Council in the near future. Tim provided construction and operational energy analysis related to the Project buildout. The Project involved complex, multiphase construction and a robust analysis of different zero emission vehicle scenarios for operations.

ESA, Greenhouse Gas Inventory, Los Angeles, CA. Inventory Developer. Each year, ESA submits a GHG inventory to The Climate Registry in an effort to promote environmental responsibility and recordkeeping. The inventory includes data collection of all flights, rental cars, utility bills, and train rides from all of ESA’s offices and estimating GHG emissions company-wide. Tim was responsible for data collection, coordination with The Climate Registry, GHG calculations, and inventory submittal.

Miguel Núñez, AICP
Principal
600 Wilshire Blvd.

Suite 1050
Los Angeles, CA 90017
(213) 261-3050
Los Angeles | Walnut Creek | Denver | Honolulu | Inland Empire | Oakland | Orange County | Sacramento Roseville | Salt Lake City | San Diego | San Francisco | San José | Seattle | Washington, DC | Portland About
Miguel Núñez has over 15 years of experience in
transportation planning, with areas of expertise in
pedestrian and bicycle planning, complete streets, and
complex multi-modal/jurisdictional corridor planning.

Miguel managed Fehr & Peers’ efforts on the 710 Livability Initiative, the Downey Active Transportation Master Plan, the People St Evaluation effort, and the Huntington Park Complete Streets Plan, all focused on implementable
improvements and strategies for enhancing mobility and
safety for all road users. Through his experience working on projects with a multi-modal emphasis, complex and
controversial traffic impact studies, and numerous regional transportation plans, Miguel has helped a wide range of communities expand transport options for their
stakeholders. He has managed pedestrian safety
assessments throughout California and presents at
industry conferences on emerging and innovative multimodal practices. Miguel grew up in Bellflower and graduated from Downey High School.

Education
Master of Arts in Urban Planning, University of California, Los Angeles, 2007
Bachelor of Arts in Political Science, University of California Los Angeles, 2004
Affiliations
American Planning Association (APA)
Association of Pedestrian and Bicycle Professionals (APBP) Professional Registration
American Institute of Certified Planners (024917)
Presentations
Improving Walking Safety for Complete Streets, Los
Angeles Trade Tech College, Los Angeles Street Summit
(2010)
Pedestrian Safety at Signalized Intersections – A Balancing Act, Institute of Transportation Engineers, Technical
Conference and Exhibit (2012)
Project Experience
3200 N. Figueroa TDM Report (Los Angeles, CA)
Developments within certain areas of the City of Los
Angeles are governed by Specific Plans, in addition to
General Plan and Municipal Code requirements. For the
Cornfield Arroyo Seco Specific Plan (CASP), located
northeast of downtown Los Angeles and adjacent to the
Los Angeles State Historic Park, Chinatown, Lincoln
Heights, and Cypress Park communities, the CASP requires approved projects to include a Transportation Demand
Management Plan per the Specific Plan’s environmental
analysis. This effort required determining the applicability of the various requirements based on the land use types and quantities. In addition to quantifying requirements for bicycle parking, scooter, and rideshare parking, the TDM Plan also includes programmatic elements such as
subsidized transit passes, unbundled parking, and on-site information and programs that make it easier for
employees, residents, and visitors to the site to travel

Miguel Núñez, AICP
Senior Associate
600 Wilshire Blvd.

Suite 1050
Los Angeles, CA 90017
(213) 261-3050
Los Angeles | Walnut Creek | Denver | Honolulu | Inland Empire | Oakland | Orange County | Sacramento Roseville | Salt Lake City | San Diego | San Francisco | San José | Seattle | Washington, DC | Portland to/from the development without needing a vehicle on a
daily basis.

Downey Bicycle Master Plan
Fehr & Peers led the preparation of the Downey Citywide Bicycle Master Plan, following Fehr & Peers’ effort on the regional Gateway Cities Council of Governments (GCCOG)
Active Transportation Plan (ATP). Fehr & Peers coordinated with city staff to develop a network of proposed bicycle facilities that identify bicycle parking locations and the bicycle facility classification and appropriateness for a given street, based on facility type, street characteristics, and nearby bicycle generators. We synthesized input
gathered from the public through social media channels, the project website, community workshops, a Bicycle
Circulation Assessment Needs Survey, and discussions with city staff to define the overarching goals and specific supporting objectives of the Bicycle Master Plan. Specific aspects of this project included a bicycle collision analysis, development of bicycle shed maps accounting for
freeways and high-stress facilities, bicycle parking and amenity policies, development of a wayfinding protocol, the development of the Bicycle Master Plan document,
and preparation of a grant application. Miguel was the
Project Manager.

Metro Blue Line First/Last Mile Plan
Fehr & Peers led a community-driven first/last mile
planning process for all 22 stations along the Metro Blue Line. This project built upon the methodology established in the Metro First/Last Mile Strategic Plan to incorporate input from the communities along the Blue Line through a participatory planning process and a project team structure that included community-based organizations. The project included field assessments of the built environment
through community-led walk audits, the development of a Pathway Network, and generation of project ideas to
address barriers and challenges. The process involved
extensive community outreach, and resulted in the
development of a plan that highlights the social and
historical context of the communities along the Blue Line and addresses the top-priority needs to improve access to each station along the line. Following the adoption of the Plan, Fehr & Peers supported Metro in the development of six large grant applications for the Caltrans Active
Transportation Program, conducting feasibility analysis and cost estimating project along 20 miles of the highestpriority Pathway Network corridors. Miguel was a technical resource assisting with walk audits and project
development.

I-710 Livability Initiative
Fehr & Peers led the I-710 Livability Initiative, a grantfunded multidisciplinary effort initiated by the Gateway Cities COG and Metro, to identify livability and complete streets challenges, project ideas, and implementation
options along the I-710 corridor. Specifically, this effort focused on 30 corridors, within a one-mile radius of I-710, between SR-60 and Ocean Boulevard. This project focused on a variety of challenges and solutions, such as but not limited to, improved pedestrian crossings, enhanced LA
River access, landscaping, lighting, green streets, and public art. In addition to complete streets considerations, our team is also focusing on streetscape, urban design, and storm water recapture projects that offer substantial local benefit and can help eligibility for increased funding opportunities. Finally, stakeholder outreach to agency
staff and the public were critical parts of this effort, with over 20 outreach events such as stakeholder interviews, group meetings, pop-up events, and public meetings
throughout the corridor. Miguel was the PM.

Carson General Plan and SB743 Implementation
Fehr & Peers is assisting the team with the Carson 2040 General Plan Update. This project is underway and the
team is working to complete the Circulation Element and CEQA analysis, with particular attention to reducing vehicle miles traveled (VMT), enhancing multi-modal
transportation and facilitating goods movement in the City of Carson. Through the development of analysis tools and utilization of the regional travel model, Fehr & Peers is identifying the future roadway network to serve future
anticipated development provided by the project team.

Due to the varied nature of land uses, neighborhoods,
travel patterns, and individual preferences for travel, Fehr & Peers is also developing a set of policy and project
recommendations for active transportation networks and
goods movement that are intended to advance quality of
life through mobility options, increased opportunities for physical activity, increasing access to services and goods, and helping reduce the impact of vehicle travel to the
environment and infrastructure.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: June 22, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVING AN AMENDMENT TO THE GRANT WRITING SERVICES AGREEMENT WITH CALIFORNIA CONSULTING, INC. TO EXTEND THE TERM AND INCREASE THE MONTHLY COMPENSATION.

RECOMMENDATION:

Staff recommends that the City Council approve the Amendment to the Grant Writing Services Agreement with California Consulting, Inc. extending the agreement and increasing the monthly compensation and appropriate funds for the term of the contract.

BACKGROUND:

The City of Maywood has contracted grant writing services from California Consulting, Inc. for over five (5) years, since 2017. During its contract period, the City has been successfully awarded several governmental grant funding sources. The California Consulting, Inc. contract for services is subject to expire on June 30, 2022, and staff desires to continue the use of their services.

DISCUSSION:

Due to the increasing need for outside funding for programs and services, the agreement will allow the City to garner the benefits of an experienced grant writer such as David Marquez, who has extensive knowledge of the City and adjacent cities. This agreement will assist in meeting the Citywide demands on research and identifying grant opportunities, writing grants, brainstorming on various projects for a grant application, and meeting required deadlines.

California Consulting Inc. is requesting a $250.00 increase to its monthly retainer. The retainer rate will go from $3,250 to $3,500 monthly starting on June 30, 2022, for a term of two years ending June 30, 2024.

Because of California Consulting’s recent success with the City and the staff’s capacity to continue pursuing outside funding on behalf of the city, staff is recommending that the Council approve an amendment to the term of the contract.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total financial impact will be $42,000 for the year to the General Fund. The total should not exceed $42,000 from June 2022 through June 2024, with a total of $84,00 for a two-year contract.

ATTACHMENT(S)

1. Amendement To The Grant Writing Services Agreement

AMENDMENT TO THE GRANT WRITING SERVICES AGREEMENT
This Amendment to the Grant Writing Services Agreement is entered into as of June 22, 2022 (“Amendment”) and amends the agreement by and between the City of Maywood, a municipal corporation (“City”) and California Consulting, Inc. (“Consultant”) dated October 26, 2020 (“Agreement”).

RECITALS
A. City and Consultant entered into the Agreement for professional grant writing services.

B. City and Consultant desire to amend the term of the Agreement and the compensation.

NOW THEREFORE, it is mutually agreed by and between the City and Consultant as follows:

Section 1. Term of the Agreement. The term of the Agreement shall be extended until June 30, 2024
Section 2. The compensation for the services provided to the City under the Agreement shall be increased to $3,500 monthly beginning on June 30, 2022 through the end of the term, June 30, 2024.

Section 3. Except as expressly modified by this Amendment, all other provisions of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment and the provisions of the Agreement, the provisions of this Amendment shall control.
[Signatures on next page]

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written>
_________________________
Heber Marquez, Mayor
ATTEST:
___________________________
Andrea Aguilar, City Clerk
APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney

CALIFORNIA CONSULTING:
__________________________________
Steven Samuelian, Chief Executive Officer

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: June 22, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM CA LATINO LEADERSHIP INSTITUTE IN THE AMOUNT OF $10,000.

RECOMMENDATION:

Staff recommends that the City Council approve the Community Benefit Fund Application from CA Latino Leadership Institute in the amount of $10,000.

BACKGROUND:

The Application is dated May 9, 2022 and was received by email from the applicant. The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.

DISCUSSION:

Only an “Eligible Organization” may apply for this grant. Per the grant guidelines, this includes non-profit agencies that provide programs or services to residents of the city, a school or school-based/affiliated organization in the city or other city-based organizations. The Eligible Organization must also be in existence prior to submitting an application and have a record of successfully providing the services for which funding is requested.

According to the requester’s application, the CA Latino Leadership Institute is a nonprofit organization that has been in existence since 2014. CA Latino Leadership Institute is located outside the City but will use the funds to implement a new Maywood focused program at Maywood Center for Enriched Studies (MaCES) Magnet.

This program is the Inaugural SELA Youth Film Festival, to be presented annually as part of national Hispanic Heritage Month activities. Due to the requestor bringing in a program to an organization that is located within the City and will benefit Maywood resident students, they fit into a category that makes them eligible to receive funds.

The Guidelines also require that an Eligible Organization provide an eligible service or activity defined as a program, service, activity, event, or other similar activity that has a benefit to the residents of the City or a specified target group by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents of the City.

The applicant states that CA Latino Leadership Institute is requesting funds to be used for direct student support, for the SELA Youth Film Festival that runs from July – October 2022 and the MaCES Magnet Hollywood Speaker Series that runs from November 2022 – May 2023.

These funds will allow students from Maywood to create a sage digital creative outlet in Maywood at MaCES for SELA underserved youth via digital storytelling; allow them to explore new career pathways into the film and entertainment industry, and provide professional mentorship & networking post-film festival via the month after school during SELA Hollywood Speakers series.

Accordingly, based on the documentation provided by the applicant in support of their application, staff recommends that the City Council approve their request.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

This funding request will be expended in Fiscal Year 2022/2023. The City Council is on the path to budget $75,000 in FY 2022/2023 in GL-5237 entitled Community Benefit Fund Expenditures for Fiscal year 2022/2023. To date, $0 has been spent on this account. Therefore, there is an adequate budget and no additional budget appropriation is needed.

F.Y. 22-23 Impact: $10,000 Current F.Y. Budget: $75,000 Fund Impacted: General Fund Budget adjustment requested: $0 Source of funds: General Updated Account Budget:$0
Account Number: 01-681-5237 Community
Benefit Fund
For fiscal year: 2022/2023

ATTACHMENT(S)

1. CA Latino Leadership Institute APP 5.9.2022

2. PDF CLLI IRS 501 c 3 LTR (3) (1)

3. Community Benefit Fund Guidelines and Procedures12.2021

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 2/2022
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $5,000. In limited circumstances, the City Council has the discretion to award grants in an amount not to exceed $10,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 2/2022

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 2/2022
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 2/2022
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 11.

DATE: June 22, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION FROM THE YMCA IN THE AMOUNT OF $10,000.00
RECOMMENDATION:

Staff recommends that the City Council approve the Community Benefit Fund Application from Southeast Rio Vista YMCA in the amount of $10,000.

BACKGROUND:

The Application is dated April 9, 2022 and was received by email from the applicant. The City of Maywood has established a “Community Benefit Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”).

Most recently, on October 13, 2022, the City Council awarded the YMCA $10,000 to help support events and programs geared toward Maywood residents. These funds were utilized by the YMCA, in partnership with the City of Maywood, to purchase 100 Pumpkins for the City’s Trunk or Treat Event held in October 2021. Golden Tickets were also created for the Turkey Giveaway event and were given to families at the local Elementary and High Schools; 300 turkeys were distributed at this event. In addition, the funds were used to purchase a portion of the toys utilized at the December 2021 Toy Giveaway. There were over 500 vehicles that came through for these Grab N Go events.

DISCUSSION:

Only an “Eligible Organization” may apply for this grant. Per the grant guidelines, this includes non-profit agencies that provide programs or services to residents of the city, a school or school-based/affiliated organization in the city or other city-based organizations. The Eligible Organization must also be in existence prior to submitting an application and have a record of successfully providing the services for which funding is requested.

The Southeast Rio Vista YMCA has served the area since 1954 and moved to the City of Maywood in 2013.

The applicant is also a nonprofit organization; thus it fits into a category that makes them eligible to receive funds.

The Guidelines also require that an Eligible Organization provide an eligible service or activity defined as a

program, service, activity, event or other similar activity that has a benefit to the residents of the City or a specified target group by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents of the City.

The applicant states that the Southeast Rio Vista YMCA is requesting funds to be used to purchase items for (3) Three Grab N Go Special Events. The first event will be to purchase 500 backpacks for a Back-to-School Event, the second event will be to purchase 250-300 Frozen Turkeys (10-12 lbs.) for the Turkey Giveaway and the third event will be to purchase toys for 500 youths which will be distributed during the Toy Giveaway Event.

All events, with the exception of the backpack giveaway, will be held in the YMCA parking lot and Golden Tickets will be given to City Staff & Council to be distributed to Maywood residents. Funds provided will go to support transportation (fuel, vehicle purchase, etc.): Transportation provided from headquarters, Program outreach (flyer, banners, ads, etc.), and for the purchase of supplies related to the Backpack Giveaway, Turkey Giveaway and Toy Giveaway.

The mission of the Southeast Rio Vista YMCA is to strengthen communities through youth development, healthy living, and social responsibility.

Accordingly, based on the documentation provided by the applicant in support of their application, staff recommends that the City Council approve their request.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City currently has budgeted $75,000 in the Community Benefit Fund for fiscal year 2022/2023. To date, $0 has been spent from this account. Therefore, there is an adequate budget and no additional budget appropriation is needed.

F.Y. 22/23 Impact: $10,000 Current F.Y. Budget: $75,000 Fund Impacted: General Fund Budget adjustment requested:$0 Source of funds: General Updated Account Budget:$0
Account Number: 01-681-5210 Community
Benefit Fund
For fiscal year: 2022/2023

ATTACHMENT(S)

1. 7.1.22 YMCA CBF Application

2. YMCA Nonprofit status letter

3. Community Benefit Fund Guidelines and Procedures12.2021

4. YMCA CBF Report_10.13.21 Award

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND APPLICATION
Please Type/Print Information
(attach additional pages as needed)
Application Funding Cycle
Q1: July 1 – September 30
Q2: October 1- December 31
Q3: January 1 - March 30
Q4: April 1 - June 30
DateofApplication: _
Amount Requested: _
Organization Name: Phone Number:

Street Address: Fax Number:

City,State, Zip: Federal EIN:

Contact Person:

Contact Email Address:

Provide a detailed description of your organization. For example, are you a school, schoolbased or affiliated entity, youth program, community based organization, etc.

Does your organization have non-profit status with theInternal Revenue Service? Yes No (If yes, attach documentation)
How long has this organization been in existence (provide date)? Is the organization located/based in Maywood or does it provide programs or services to Maywood residents? Yes No If yes, please explain.

Describe how the requested funds will be used? Attach a proposed budget.

April 9, 2022
$10,000.00
X
Southeast Rio Vista YMCA 323.588.2256
4801 E. 58th Street
Maywood CA. 90270
Gerry Salcedo
[email protected]
95-1644052
The mission of the Southeast-Rio Vista YMCA community-serving non-profit organization is to strengthen communities through youth development, healthy living, and social responsibility. x
139 years – since 1882
x
The Southeast-Rio Vista YMCA (SERV Y) is one of the YMCA’s Cradle to Career Success branches in the core of urban LA County where communities are among the most in need of health, fitness, and community programs for youth, families, and seniors. The SERV Y provides quality, year-round sports and fitness programming for youth, including those who could not otherwise access any; wellness programming to families who often lack access to nutrition education and safe, free play space; a variety of senior programs, including health and wellness activities, volunteer opportunities, and even meal support; services to immigrant populations via its New American Welcome Center (NAWC); and, more.

Funds will be used to purchase items for (3) Three Grab N Go Special Events. First event will be to purchase 500 Backpacks for Back to School Event, Second event will be to Purchase 250-300 Frozen Turkeys(10-12 lbs.) for Turkey Giveaway and Third Event will be to purchase Toys for 500 youths which will be distributed during Toy Giveaway Event. All events will be held at the YMCA Parking lot and Golden Tickets will be given to City Staff & Council to be distributed to their Maywood Residents. Transportation (fuel, vehicle purchase, etc): Transportation provided from headquarters Program outreach (flyer, banners, ads, etc): flyer and marketing materials for the Backpack Giveaway, Turkey Giveaway and Toy Giveaway distribution Giveaway Service supplies: distribution bags for Giveaways donated from partners or provided in-kind or from other funding sources

What is the anticipated time-frame to provide the proposed program, service, event activity or goods and the expenditure of the requested funds?
Describe the organization's efforts in obtaining funding from other sources? How will the requested funds have a benefit to Maywood residents? How will the requested funds enhance the quality of life or the delivery of services for Maywood residents?
How will the requested funds provide educational opportunities for Maywood residents or students?
Has your organization previously received funding from the City of Maywood? Yes No If yes, identify the use of the funds, total amount, and fiscal year in which the funds were received.

Is a member of your organization's board or executive leadership a City employee, an elected or appointed City official, or a family member of a City employee or elected or appointed City official? Yes No If yes, pleaseexplain.

By my signature below, I hereby certify, under penalty of perjury, that I am qualified to sign for and bind the named organization and that the information contained within and submitted with this application is complete, true and accurate. I have received a copy of the Community Benefit Fund Guidelines and Procedures and agree to abide by its provisions. If awarded funding, an agreement will be required to be executed.

Date: Signature:

Print Name and Title:

Date Received Eligibility Verified Date Approved Date Denied Amount Awarded
Revised 3.30.22
The Backpack event will be held in August 2022, Turkey Giveaway is scheduled for November 2022 and the Toy Giveaway will be held on a Saturday in December 2022. Events will be held in the YMCA Parking lot or Courtyard The remainder of the budget will be supported by the YMCA of Metropolitan Los Angeles and SERV Y’s board members, and other partners, donors, foundations, such as Chase Bank and local vendors
The requested funds will be used to support the Southeast-Rio Vista YMCA, which is providing Special Social services and Special Events to assist the low income families in Maywood. We have seen many families struggling during and after the pandemic.

The Southeast-Rio Vista Y aims to ensure that our families have the food they need, either through Grab & Go, delivery, or other food distribution mechanisms. With this Special Holiday event, a Turkey can assist many families in our community that continue to struggle financially during the pandemic.

The same can be said in regards to our Toy Giveaway, our community can always use additional assistance, the Holidays can always be difficult for families and we would like to aid our Maywood residents.

Over the past decade, the Southeast-Rio Vista Y has placed a special focus on supporting the most under-resourced neighborhoods, where community members in Maywood are in profound need of access to affordable programs and services, and where more than half of all members depend on scholarships to cover program fees. Due to the location of this Y in a historically disinvested community, Maywood residents have had relatively limited access to private individuals and/or businesses who are able to invest significantly in their capacity. x
The Southeast-Rio Vista YMCA received support from the City of Maywood to support with COVID-19 relief efforts for City of Maywood community members through a $20,000 grant in 2020, and a $10,000 grant in 2021. x
April 9, 2022 Gerry Salcedo
Gerry Salcedo, Executive Director

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 2/2022
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $5,000. In limited circumstances, the City Council has the discretion to award grants in an amount not to exceed $10,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 2/2022

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 2/2022
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 2/2022
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.

323-562-5700 CITY OF MAYWOOD

COMMUNITY BENEFIT FUND REPORT
This report is to be completed within 45 days upon receipt of the Community Benefit Fund grant and sent to Gisselle Delgado, Community Services Liaison at [email protected]. All inquiries regarding funding, please contact Hrant Manuelian, Finance Director at [email protected].

AWARED ORGANIZATION/SCHOOL:

Southeast Rio Vista YMCA
DATE AWARDED FUNDS:

October 13, 2021
TOTAL GRANT AMOUNT USED:
$10,000
TOTAL REMAINING GRANT AMOUNT:
$0.00
NUMBER OF PARTICIPANTS IN THE EVENT/PROGRAM:
100 for Pumpkin Giveaway, 300 for Turkey Giveaway and 500 for Toy Giveaway event NARRATIVE ON HOW THE COMMUNITY BENEFIT FUND GRANT WAS USED? The YMCA in partnership with the City of Maywood purchased 100 Pumpkins for the City’s Trunk or Treat Event held in October. All 100 pumpkin were given to residents that attend the event. The City of Maywood created Golden Tickets for the Turkey Giveaway event and were given to the local Maywood Elementary and High Schools. All 300 Turkeys were given away to the lucky families selected by the local schools. For the Toy Giveaway which was held in December, the same process was in place. Golden Tickets were taken to local schools and families came to the event and selected their Toys. Over 500 vehicles came thru the Grab N Go event.

DETAIL HOW THE AWARDED COMMUNITY BENEFIT FUND GRANT IMPACTED THE COMMUNITY OF MAYWOOD?
Many Maywood Residents are low income and during the Pandemic many have struggled with food insecurity and financial issues. During the Holidays, things only get much harder for families so we know a little assistance with a Pumpkin, a Turkey and some Toys for families can help get them through these difficult times.

PLEASE PROVIDE ADDITIONAL SUPPORTING DOCUMENTS THAT SHOW HOW THE GRANT WAS USED (INCLUDE AT LEAST TWO IMAGES).

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 12.

DATE: June 22, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION FROM MAYWOOD ACADEMY H.S. MARCHING BAND IN THE AMOUNT OF $7,000.

RECOMMENDATION:

Staff recommends that the City Council approve the Community Benefit Fund Application from Maywood Academy H.S. Marching Band in the amount of $7,000.

BACKGROUND:

The Application is dated May 16, 2022 and was received in-person from the applicant. The City of Maywood has established a “Community Benefit Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.

Most recently, on September 8, 2021, the City Council awarded Maywood Academy Marching Band $5,000 to help support equipment repair and bus transportation to various events. These funds allowed Maywood Academy Marching Band to repair instruments and helped send fifteen (15) music students to the Tournament of Roses Parade as part of the LAUSD All District Honor Band for the first time in school history. The Maywood Academy Marching Band represented Maywood at the 2021 Huntington Park Christmas Parade and the President's Parade in February 2022, where they competed against the local Riverside/Indio High School Bands and won for the best overall performing band in the parade. The Band also performed at the City's tree lighting ceremony.

DISCUSSION:

Only an “Eligible Organization” may apply for this grant. Per the grant guidelines, this includes non-profit agencies that provide programs or services to residents of the city, a school or school-based/affiliated organization in the city or other city-based organizations. The Eligible Organization must also be in existence prior to submitting an application and have a record of successfully providing the services for which funding is requested.

Maywood Academy H.S. Marching Band has been in existence since 2019 and is located in the City. Due to the requestor being part of an organization that is located within the City, they fit into a category that makes them eligible to receive funds.

The Guidelines also require that an Eligible Organization provide an eligible service or activity defined as a program, service, activity, event, or other similar activity that has a benefit to the residents of the City or a specified target group by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents of the City.

The applicant states that Maywood Academy H.S. Marching Band is requesting funds to be used to provide bus transportation, instrumental repair, parade entry fees, event fees, and special guest instructors to improve students’ ability.

These funds will allow students from Maywood the opportunity to perform outside their community, gain experience performing and meeting people from other areas in Los Angeles and Southern California preparing students for college.

Accordingly, based on the documentation provided by the applicant in support of their application, Staff recommends that the City Council approve their request.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City currently has budgeted $75,000 in the Community Benefit Fund for fiscal year 2022/2023. To date, $0 has been spent from this account. Therefore, there is adequate budget and no additional budget appropriation is needed.

F.Y. 22-23 Impact: $7,000 Current F.Y. Budget: $75,000
Fund Impacted: General Fund Budget adjustment requested: $0 Source of funds: General Updated Account Budget: $0
Account Number: 01-681-5237 Community
Benefit Fund
For fiscal year: 2022/2023

ATTACHMENT(S)

1. 5.16.22 CBF App. Maywood Academy Band

2. Community Benefit Fund Guidelines and Procedures12.2021

3. Maywood Academy CBF AWARD Report 9.8.21

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 2/2022
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $5,000. In limited circumstances, the City Council has the discretion to award grants in an amount not to exceed $10,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 2/2022

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 2/2022
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 2/2022
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND REPORT
This report is to be completed within 45 days of receipt and sent to Claudia Zavala, Community Services Liaison at [email protected]. All inquiries regarding funding, please contact Hrant Manuelian, Finance Director at [email protected].

AWARED ORGANIZATION/SCHOOL:

Maywood Academy H.S. Marching Band
DATE AWARDED FUNDS:

November 2021
TOTAL GRANT AMOUNT USED:
$5,000
TOTAL REMAINING GRANT AMOUNT:
$0
NUMBER OF PARTICIPANTS IN THE EVENT/PROGRAM:

NARRATIVE ON HOW THE COMMUNITY BENEFIT FUND GRANT WAS USED? Because of the $5,000 Community Benefit Fund, we were able to represent the City of Maywood, and Maywood Academy High School in many different areas that once was out of our reach. For the first time in the history of Maywood Academy High School we had instruments repaired so we were able to send over 15 music students to the Tournament of Roses Parade as part of the LAUSD All District Honor Band.

Because of your help we were able to celebrate The City of Maywood Christmas Tree Lighting. We had a fun time with Santa Claus and friends.

Because of your donation we were able to represent The City of Maywood in the Boyle Height Christmas Parade. This was Maywood's first parade in our new uniforms, and we found a supporter at the parade.

Your contribution allowed us to continue to make history, as we had the honor and privilege to represent the City of Maywood and Maywood Academy High School in 2021 Huntington Park Christmas Parade https://youtu.be/SuFZ-EPGdz4 46:41 you will see the beginning of an awesome Marching Band Program thanks to your contributions.

Due to your financial support, we were able to reach out to communities like Riverside, where the Maywood Academy Band, Color Guard, and Cheer represented the City of Maywood and Maywood Academy High School in the President's Parade in February. We Competed against the local Riverside/Indio high school bands.

Maywood Academy won Sweepstakes (the best overall preforming band in the parade).

DETAIL HOW THE AWARDED COMMUNITY BENEFIT FUND GRANT IMPACTED THE COMMUNITY OF MAYWOOD?
Concluding, with your financial support the Maywood Academy High School Band, Color Guard, and Cheerleaders were able to spread cheer and happiness to many different communities. I look forward to working with The City of Maywood and its Community Reps.

On behalf of Maywood Academy High School Music Program, Thank You! PLEASE PROVIDE ADDITIONAL SUPPORTING DOCUMENTS (ie. Invoices, Packing Slips, etc..) THAT SHOW HOW THE GRANT WAS USED AND (INCLUDE AT LEAST TWO IMAGES): OF ACTIVITY, PROGRAMS AND/OR EVENTS.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 13.

DATE: June 22, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM HELIOTROPE AVENUE ELEMENTARY SCHOOL IN THE AMOUNT OF $10,000.

RECOMMENDATION:

Staff recommends that the City Council approve an expansion of usage of the Community Benefit Fund Application from Heliotrope Avenue Elementary School for the amount of $10,000.00.

BACKGROUND:

The Application is dated May 23, 2022 and was received by email from the applicant. The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.

Most recently, on October 2, 2020, the City Council awarded Heliotrope Avenue Elementary $3,000 to help build an accessible school website to provide important information to parents and students. The project included the initial development and setup of the website, a website content management system with a oneyear license. It also included a Principal Virtual Webmaster to conduct immediate technical support for the website.

DISCUSSION:

Only an “Eligible Organization” may apply for this grant. Per the grant guidelines, this includes non-profit agencies that provide programs or services to residents of the city, a school or school-based/affiliated organization in the city or other city-based organizations. The Eligible Organization must also be in existence prior to submitting an application and have a record of successfully providing the services for which funding is requested.

According to the requester’s application, Heliotrope Avenue Elementary School is an ETK – 5th grade elementary school with over 530 students and has been in existence since 1923. Heliotrope Avenue Elementary School is located in the City, which fits into a category that makes them eligible to receive funds.

The Guidelines also require that an Eligible Organization provide an eligible service or activity defined as a program, service, activity, event, or other similar activity that has a benefit to the residents of the City or a

specified target group by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents of the City.

The applicant has explained that Heliotrope Avenue Elementary School is requesting funds to help pay a local Art Teacher and current after-school daycare provider at their school, to provide Art classes for all students.

There are currently no art classes offered to students at this time. By providing these funds, students will be able to enjoy a world of rich culture, virtual stimulation and learning that, in turn, they could bring to the community.

These classes will help students gain experience they will use in higher learning that will prepare them to be college and career ready. Many studies now show that children regularly engage in creativity, such as painting and drawing classes; develop a greater capacity for problem-solving, risk-taking, visual understanding, out-ofthe-box thinking, and communication skills.

Accordingly, based on the documentation provided by the applicant in support of their application, Staff recommends that the City Council approve their request.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City currently has budgeted $75,000 in the Community Benefit Fund for fiscal year 2021/2022. To date, $35,233.04 has been spent on this account, leaving a budget balance of $39,766.96. Therefore, there is an adequate budget and no additional budget appropriation is needed.

F.Y. 20-21 Impact: $10,000 Current F.Y. Budget: $75,000 Fund Impacted: General Fund Budget adjustment requested: $0 Source of funds: General Updated Account Budget: $39,766.96 Account Number: 01-681-5237 - Community
Benefit Fund
For fiscal year: 2021/2022

ATTACHMENT(S)

1. Heliotrope Ave. CBF Application 5.23.22

2. Community Benefit Fund Guidelines and Procedures12.2021

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 2/2022
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $5,000. In limited circumstances, the City Council has the discretion to award grants in an amount not to exceed $10,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 2/2022

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 2/2022
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 2/2022
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.