Maywood City Council
June 24, 2026

1. Ordinance No. 26-03U Extension of Tobacco Shop Moratorium

2. Ordinance No. 26-02U Tobacco Shop Moratorium

3. California Tobacco Health Assessment Tool - 90270

4. 10-Day Report- Tobacco Shop Moratorium (1)

ORDINANCE NO. 26-03U

AN INTERIM ORDINANCE OF THE CITY OF MAYWOOD

ENACTED PURSUANT TO GOVERNMENT CODE SECTION
65858 EXTENDING INTERIM ORDINANCE No. 26-02U

ESTABLISHING A MORATORIUM ON ESTABLISHMENT OF

ANY TOBACCO SHOPS, OR THE EXPANSION OR

MODIFICATION OF ANY EXISTING TOBACCO SHOPS, AND

DECLARING THE URGENCY THEREOF, AND MAKING A

DETERMINATION OF EXEMPTION UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Prior Ordinance. On May 27, 2026, the City of Maywood (“City”) Council adopted Interim Ordinance No. 26-02U establishing an initial 45-day moratorium on the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, so as to permit further study of the City’s zoning regulations, which expires on July 11, 2026.

Section 2. Public Hearing. On June 24, 2026, the City held a duly noticed public hearing regarding the adoption of this urgency interim ordinance, extending Interim Ordinance No. 26-02U.

Section 3. Report. On June 24, 2026, the City Council issued a written report describing the measures taken to alleviate the conditions which led to the adoption of the aforementioned Interim Ordinance No. 26-02U which was at least ten (10) days prior to the expiration of Interim Ordinance No. 26-02U on July 11, 2026, in compliance with State law.

Section 4. Legislative Findings. The City Council continues to adopt and reaffirms the following findings in support of the adoption and application of this urgency interim ordinance regulating land use within the City:

A. The City is responsible for adopting and implementing land use regulations within its boundaries. Existing City regulations have not been developed to adequately address the recent evolution of tobacco shops, also referred to as “smoke shops” in the City. A tobacco shop includes any retailer who sells, offers for sale, or does or offers to exchange for any form of consideration, tobacco, tobacco products, or tobacco paraphernalia, or who distributes free or low cost samples of tobacco products or tobacco paraphernalia. The proliferation of tobacco shop uses has presented a new set of land use challenges. The traditional and widely-accepted character of neighborhood tobacco shops has changed, and newer tobacco shops have been observed to sell smoking paraphernalia that could be used to consume substances other than tobacco, as well as synthetic marijuana substitutes and other products that are potentially harmful to the public health and safety and to the general quality of life. Anecdotal evidence suggests that tobacco shops can create harmful secondary effects in the neighborhoods in which they

are located and can result in significant irreversible change to the neighborhood and community character. The decision of whether to permit establishment of new tobacco shops or expansion or modification of existing tobacco shops within the City, and, if permitted, the zoning district or districts in which such use would be permitted and development standards for such use has not been commenced or completed by the City. The City Council lacks sufficient information to determine the proper land use and location criteria for new, expanded or modified tobacco shops, if such are to be permitted. Finally, this City Council lacks sufficient information to develop and impose regulatory, land use and operational criteria for and upon new, expanded or modified tobacco shops. The City Council does not want to act without adequate information as such would be acting in an arbitrary and capricious manner. Adoption of criteria in such circumstances would negatively affect the general health, safety and welfare of the City as presently developed and negatively impact further development in the City. Alternatively, allowing new tobacco shops without having appropriately studied the land use and its consequence would also not adequately govern and protect the health, safety, and welfare of the City. The City’s staff will conduct research and a review of other Cities’ zoning and development standards regarding this use, as well as investigating the ancillary neighborhood effects of such uses, prior to recommending permanent regulations to the City Council.

B. This moratorium is intended to provide the City with an opportunity to strengthen its zoning provisions to adequately regulate establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops. It is therefore urgent that the City study the options available regarding appropriate operational standards for establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, in the City to prevent the adverse impacts that may result from the unregulated operation of such uses in the City.

C. The City Council finds that additional planning and research are necessary before the City adopts any operational standards governing establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops.

The City intends to undertake such a study within a reasonable time. Given the time required to undertake the study and planning, the City Council finds that it is necessary that this urgency interim moratorium be declared to ensure that no tobacco shops are established, expanded or modified that may be in conflict with the contemplated new use standards are permitted in the interim.

D. For these reasons, and based on all evidence in the record, the City Council finds that there is a current and immediate continuing threat to the public health, safety, and welfare presented by the establishment of tobacco shops, or the expansion or modification of any existing tobacco shops. In the absence of immediate effectiveness, the approval of such use will frustrate the City’s ability to adopt and enforce appropriate regulations designed to protect surrounding development, use, and the public health, safety, and welfare from the potentially adverse effects caused by the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops. Due to the foregoing circumstances, the City Council finds and determines that the immediate preservation of the public health, safety, and welfare requires that this interim

ordinance be enacted as an urgency ordinance , and that its urgency is hereby declared.

Section 5. CEQA Finding. The City Council hereby finds that it can be seen with certainty that this urgency interim ordinance has no likelihood of causing a significant effect on the environment because the adoption of this urgency interim ordinance will maintain the current environmental conditions arising from the current land use regulatory structure as adopted by the City and will preclude the establishment of a category of use for a limited period of time. The City Council therefore determines that the adoption of this ordinance and the effects derivative from its adoption are exempt from the California Environmental Quality Act review pursuant to Title 14, Section 15061(b)(3) of the California Code of Regulations.

Section 6. Moratorium Extended. Based upon the findings contained in Sections 1 through 4, the City hereby extends a moratorium on the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, in the City.

Section 7. Moratorium Defined. Notwithstanding any other ordinance or provision of the Maywood Municipal Code, no person or entity shall establish any tobacco shop, or expand or modify any existing tobacco shops, during the term of the moratorium established by this ordinance.

Section 8. Moratorium Term. This ordinance, being an interim ordinance adopted as an urgency measure for the immediate protection of the public safety, health, and general welfare, containing a declaration of the facts constituting the urgency, and passed by a minimum four-fifths (4/5) vote of the City Council, shall take effect concurrent with the expiration of Interim Ordinance No. 26-02U at midnight on July 11, 2026, and shall remain in effect for a period of 10 months and 15 days, in accordance with California Government Code Section 65858.

Section 9. Exception. This ordinance shall not apply to any existing tobacco shop, previously approved pursuant to the Maywood Municipal Code, that does not seek an expansion or modification in use. All existing tobacco shops shall comply with the requirements of the Maywood Municipal Code and the terms and conditions of any permit issued pursuant thereto, and all other applicable laws.

Section 10. Planning Studies. The City staff shall continue the studies they have begun pursuant to Interim Ordinance No. 26-02U, which they deem necessary and appropriate to make recommendations to the City Council regarding the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, and the criteria for regulating this use.

Section 11. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this ordinance or any part thereof is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this ordinance or any part hereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof,

irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid.

Section 12. Publication and Posting. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law.

PASSED, APPROVED, AND ADOPTED, this 24th day of June, 2026.

_________________________________
Heber Marquez, Mayor
ATTEST:
_________________________________
Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:
___________________________________
Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Miguel Leon, Deputy City Clerk of the City of Maywood, do hereby certify that the foregoing Ordinance No. 26-03U was adopted at a regular meeting of the City Council of the City of Maywood held on the 24th day of June, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

______________________________
Miguel Leon, Deputy City Clerk

ORDINANCE NO. 26-02U

AN INTERIM ORDINANCE OF THE CITY OF MAYWOOD ENACTED PURSUANT TO GOVERNMENT CODE SECTION 65858 ESTABLISHING A MORATORIUM ON

ESTABLISHMENT OF ANY TOBACCO SHOPS, OR THE EXPANSION OR MODIFICATION

OF ANY EXISTING TOBACCO SHOPS, AND DECLARING THE URGENCY THEREOF, AND

MAKING A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Purpose and Intent. The City of Maywood (“City”) intends to establish a moratorium on the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, for the period of time as specified in this ordinance so as to permit further study of the City’s zoning regulations. A tobacco shop includes any retailer who sells, offers for sale, or does or offers to exchange for any form of consideration, tobacco, tobacco products, or tobacco paraphernalia, or who distributes free or low cost samples of tobacco products or tobacco paraphernalia.

Section 2. Legislative Findings. The City Council, as the legislative body of the City, makes the following findings in support of the immediate adoption and application of this urgency interim ordinance regulating land use within the City:

A. The City is responsible for adopting and implementing land use regulations within its boundaries. Existing City regulations have not been developed to adequately address the recent evolution of tobacco shops, also referred to as “smoke shops” in the City. The proliferation of tobacco shop uses has presented a new set of land use challenges. The traditional and widely-accepted character of neighborhood tobacco shops has changed, and newer tobacco shops have been observed to sell smoking paraphernalia that could be used to consume substances other than tobacco, as well as synthetic marijuana substitutes and other products that are potentially harmful to the public health and safety and to the general quality of life. Anecdotal evidence suggests that tobacco shops can create harmful secondary effects in the neighborhoods in which they are located and can result in significant irreversible change to the neighborhood and community character. The decision of whether to permit establishment of new tobacco shops or expansion or modification of existing tobacco shops within the City, and, if permitted, the zoning district or districts in which such use would be permitted and development standards for such use has not been commenced or completed by the City. The City Council lacks sufficient information to determine the proper land use and location criteria for new, expanded or modified tobacco shops, if such are to be permitted.

Finally, this City Council lacks sufficient information to develop and impose regulatory, land use and operational criteria for and upon new, expanded or modified tobacco shops. The City Council does not want to act without adequate information as such would be acting in an arbitrary and capricious manner. Adoption of criteria in such circumstances would negatively affect the general health, safety and welfare of the City as presently developed and negatively impact further development in the City. Alternatively, allowing new tobacco shops without having appropriately studied the land use and its consequence would also not adequately govern and protect the health, safety, and welfare of the City. The City’s staff will conduct research and a review of other Cities’ zoning and development standards regarding this use, as well as investigating the ancillary neighborhood effects of such uses, prior to recommending permanent regulations to the City Council.

B. This moratorium is intended to provide the City with an opportunity to strengthen its zoning provisions to adequately regulate establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops. It is therefore urgent that the City study the options available regarding appropriate operational standards for establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, in the City to prevent the adverse impacts that may result from the unregulated operation of such uses in the City.

C. The City Council finds that additional planning and research are necessary before the City adopts any operational standards governing establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops. The City intends to undertake such a study within a reasonable time. Given the time required to undertake the study and planning, the City Council finds that it is necessary that this urgency interim moratorium be declared to ensure that no tobacco shops are established, expanded or modified that may be in conflict with the contemplated new use standards are permitted in the interim.

D. For these reasons, and based on all evidence in the record, the City Council finds that there is a current and immediate threat to the public health, safety, and welfare presented by the establishment of tobacco shops, or the expansion or modification of any existing tobacco shops. In the absence of immediate effectiveness, the approval of such use will frustrate the City’s ability to adopt and enforce appropriate regulations designed to protect surrounding development, use, and the public health, safety, and welfare from the potentially adverse effects caused by the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops. Due to the foregoing circumstances, the City Council finds and determines that the immediate preservation of the public health, safety, and welfare requires that this interim ordinance be enacted as an urgency ordinance pursuant to Government Code Section 65858, that it take effect immediately upon adoption, and that its urgency is hereby declared.

Section 3. CEQA Finding. The City Council hereby finds that it can be seen with certainty that this urgency interim ordinance has no likelihood of causing a significant effect on the environment because the adoption of this urgency interim ordinance will maintain the current environmental conditions arising from the current land use regulatory structure as adopted by the City and will preclude the establishment of a category of use for a limited period of time. The City Council therefore determines that the adoption of this ordinance and the effects derivative from its adoption are exempt from the California Environmental Quality Act review pursuant to Title 14, Section 15061(b)(3) of the California Code of Regulations.

Section 4. Moratorium Established. Based upon the findings contained in Sections 1 through 3, the City hereby establishes a moratorium on the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, in the City.

Section 5. Moratorium Defined. Notwithstanding any other ordinance or provision of the Maywood Municipal Code, no person or entity shall establish any tobacco shop, or expand or modify any existing tobacco shops, during the term of the moratorium established in Section 4 above.

Section 6. Moratorium Term. This ordinance shall expire, and the moratorium established hereby, shall terminate 45 days after the date of adoption of this ordinance unless extended by the City Council, at a regularly noticed public hearing, pursuant to California Government Code Section 65858.

Section 7. Exception. The provisions of Section 4 of this ordinance shall not apply to any existing tobacco shop, previously approved pursuant to the Maywood Municipal Code, that does not seek an expansion or modification in use. All existing tobacco shops shall comply with the requirements of the Maywood Municipal Code and the terms and conditions of any permit issued pursuant thereto, and all other applicable laws.

Section 8. Planning Studies. The City staff shall promptly commence the studies they may deem necessary and appropriate to make recommendations to the City Council regarding the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, and the criteria for regulating this use.

Section 9. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this ordinance or any part thereof is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this ordinance or any part hereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid.

Section 10. Publication and Posting. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law.

PASSED, APPROVED, AND ADOPTED, this 27th day of May, 2026.

_________________________________
Heber Marquez, Mayor
ATTEST:
_________________________________
Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:
___________________________________
Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Miguel Leon, Deputy City Clerk of the City of Maywood, do hereby certify that the foregoing Ordinance No. 26-02U was adopted at a regular meeting of the City Council of the City of Maywood held on the 27th day of May, 2026
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________
Miguel Leon, City Clerk

California Tobacco Health Assessment Tool
Jun 13, 2026 Learn more at www.CTHAT.org
90270
Tobacco Retailers Count Percentage
Tobacco Retailers 30
Retailers per 1,000 Population 1.2
Retailers Within 500' of School 11 36.7 %
Retailers Within 1,000' of School 24 80.0 %
Public Schools (K-12) Count Percentage
Schools 5
High 1 20 %
Middle/Junior High 0 0 %
Elementary 4 80 %
Schools Within 500' of Tobacco 5 100 %
Schools Within 1,000' of Tobacco 5 100 %
Age Count Percentage
Population 24,522
Under Age 5 1,505 6.1 %
Age 5 - 17 5,060 20.6 %
Under Age 21 7,967 32.5 %
Race / Ethnicity Count Percentage
Population 24,522
White 120 0.5 %
Hispanic / Latino 23,926 97.6 %
Asian & Pacific Islander 171 0.7 %
Black 60 0.2 %
All Other Races 245 1.0 %
Earnings / Poverty Count Percentage
Households 6,341
Median/Average Household Income $ 61,753
Receiving SNAP 1,431 22.6 %

California Tobacco Health Assessment Tool
Jun 13, 2026 Learn more at www.CTHAT.org
90270
Licensed Tobacco Retailer

California Tobacco Health Assessment Tool
Jun 13, 2026 Learn more at www.CTHAT.org
The California Tobacco Health Assessment Tool (CTHAT) was developed by the Stanford Prevention Research Center and GreenInfo Network, with funding from California Tobacco Prevention Program (contract #20-10188) and the Tobacco-Related Disease Research Program grant #22RT-0142, PI: Lisa Henriksen, PhD. Last updated December 2025.

Sources & Methodologies
Licensed Tobacco Retailers: California Department of Tax and Fee Administration (CDTFA) www.cdtfa.ca.gov/. The map includes 28,813 retailers with valid addresses from a list of tobacco retail licenses obtained in 2025.

Educational Facilities: School Boundaries, Centroids, University Lands, Community Colleges: California School Campus Database 2025
School District Boundaries: Unified, Secondary, Elementary: TIGER 2025 Parks / Open Spaces: California Protected Areas Database www.calands.org (CPAD 2024b), December 2024 Policy Coverage: California Tobacco Prevention Program's Policy Evaluation Tracking System, in partnership with Americans for Nonsmokers' Rights Foundation, Policy data as of October, 2024 Source: American Nonsmokers' Rights Foundation Adult Tobacco Use: California Health Interview Survey (CHIS). 2022-2023 Adult Files. UCLA Center for Health Policy Research, Los Angeles, CA. February 2025. These statistics are point estimates and 95% confidence intervals for adult (18 yrs and older), for the definitions listed below. Estimates are reported by county and statewide. Counties that are small in population size are computed by combining data from multiple counties, but are still reported per county. Data with estimates that were not statistically stable have been removed to avoid incidental posting.

Grouped Counties:

Alpine, Amador, Calaveras, Inyo, Mariposa, Mono, Tuolumne Colusa, Glenn, Tehama
Del Norte, Humboldt
Lake, Mendocino
Lassen, Modoc, Siskiyou, Trinity
The remaining 40 counties estimates are county specific.

Definitions:

Current cigarette use: Every day or some day use of cigarettes.

Current vape use: Past 30-day use of e-cigarette or other electronic vaping products.

Current any tobacco product use: Every day or some day use of cigarettes OR past 30-day use of e-cigarette or other electronic vaping products, big cigars, hookah water pipe, cigarillos or little cigars, or chewing tobacco, snuff, or snus.

Current flavored tobacco product use: Past 30-day use of flavored e-cigarette or other electronic vaping products (excludes tobacco-only flavoring), flavored big cigars, flavored hookah water pipe, flavored cigarillos or little cigars, or flavored chewing tobacco, snuff, or snus.

Geographic Boundaries: City, Designated Place, Zip Code Tabulation Area, Tract, Block Group: TIGER 2023 Social Vulnerability Index: Agency for Toxic Substances and Disease Registry, Social Vulnerability Index (SVI) 2020 SVI indicates the relative vulnerability of every U.S. Census tract. SVI ranks the tracts on 16 social factors, including unemployment, racial and ethnic minority status, and disability, and further groups them into four related themes. CTHAT displays the overall ranking for each Census tract.

California Tobacco Health Assessment Tool
Jun 13, 2026 Learn more at www.CTHAT.org
Sources & Methodologies, Continued
Demographics: American Community Survey 2019-2023 5-year estimates.

The following fields are used:

Population: B01001_001E
Under 5: B01001_003E + B01001_027E
Age 5 to 17: (B01001_004E to B01001_006E) + (B01001_028E to B01001_030E) Age 18 to 19: B01001_007E + B01001_031E
Under 21 (Age 0 to 20): (B01001_003E to B01001_008E) + (B01001_027E to B01001_032E) White, not Hispanic or Latino: B03002_003E
Hispanic/Latino, of any race: B03002_012E
Asian/Pacific Islander, not Hispanic or Latino: B03002_006E + B03002_007E Black, not Hispanic or Latino: B03002_004E
All Other Races, not Hispanic or Latino [American Indian, Some other race, Two or more races]: B03002_005E + B03002_008E + B03002_009E
Households: B19001_001E
Median Household Income (block group, tract, city/place, county, ZCTA): B19013_001E Median Household Income (unincorporated and half mile areas): B19001_001E to B19001_017E SNAP Benefits: B22010_001E, B22010_002E, B22010_005E
Demographics for counties, cities, designated places, and ZCTAs were extracted from the Census API available from the Census Bureau.

Distance measures for proximity of tobacco retailers and schools were calculated using ArcGIS Pro(2.7.2).

Demographics for school selections and half-mile buffers, are estimated based on the census block groups intersecting the displayed area.

For statistics other than median household income, this is a weighted proportion based on the population of each block group and the area which intersects the block group. The income figure is the median of block groups with their centroid within the buffer. These data should be interpreted with caution.

ZIP Codes are mail routes and do not have an associated polygon geometry. ZCTAs are a generalized representation of service areas. More information and resources are available at: www.census.gov/programs-surveys/geography/guidance/geo-areas/zctas.html ZIP Codes are a trademark of the US Postal Service, ZIP Code Tabulation Areas are a trademark of the United States Census Bureau.

Additional information on analysis, methods, and data processing are available at: https://cthat.org/#methods

PUBLIC REPORT PURSUANT TO GOVERNMENT CODE SECTION 65858(d) REGARDING THE STATUS OF THE CITY OF MAYWOOD’S INTERIM ORDINANCE NO. 26-02U RELATED TO A MORATORIUM ON ESTABLISHMENT OF ANY

TOBACCO SHOPS, OR THE EXPANSION OR MODIFICATION OF ANY EXISTING

TOBACCO SHOPS
Introduction
Government Code Section 65858(d) requires that 10 days prior to the expiration of an interim ordinance, the legislative body issue a written report describing the measures being taken to alleviate the condition which led to the adoption of the interim ordinance.

This document serves as that written report.

Background
On May 27, 2026, pursuant to Government Code Section 65858, the City of Maywood (“City”) Council adopted Interim Ordinance No. 26-02U establishing an initial 45-day moratorium on the establishment of any tobacco shops, or the expansion or modification of any existing tobacco shops, so as to conduct further research and analysis and to prepare and evaluate various options regarding tobacco shops within the City. Absent any additional action, the Interim Ordinance will expire after 45 days on July 11, 2026; however, staff anticipates additional time will be necessary to thoroughly research and evaluate the City’s options regarding tobacco shops. An extension of Interim Ordinance No. 26-02U is scheduled for June 24, 2026, in order to provide such time to City staff.

Measures Taken to Address Conditions that Led to Adoption of the Urgency Ordinance
Subsequent to the adoption of Interim Ordinance No. 26-02U, City staff has taken the following measures to alleviate the conditions, which led to the adoption of the urgency ordinance:
• Commenced research on possible revisions to the Maywood Municipal Code to address concerns regarding over-concentration and illegal activities at tobacco shops within the City.
• Continue to collect complaints and concerns from residents regarding current tobacco shop uses and impacts on surrounding properties. • Commenced collecting data on current tobacco shops and related businesses within the City and surrounding areas.
• Continue to enforce illegal items within local tobacco shops. • Research additional mechanism and measures to ensure the health and safety of the community.

Staff will continue to research and analyze options, collect data and prepare recommendations regarding tobacco shops within the City during the term of the extended ordinance.

MEETING MINUTES
SPECIAL MEETING — STUDY SESSION OF THE MAYWOOD CITY COUNCIL

AND THE SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, MAY 27, 2026 AT 5:00 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
The meeting was called to order at approximately 5:01 p.m. by Mayor Marquez.

Deputy City Clerk Leon performed roll call:

Councilmember Mayra Aguiluz (present)
Councilmember Frank Garcia (absent at roll call; arrived at approximately 5:18 p.m.) Councilmember Eddie De La Riva (present)
Mayor Pro Tem Jaime Flores (present)
Mayor Heber Marquez (present)
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Jaime Flores

COUNCIL MEMBERS
Mayra Aguiluz
Eddie De La Riva
Frank Garcia

CITY CLERK
Jennifer E. Vasquez (present)

CITY TREASURER
Jennifer E. Vasquez (present)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
STAFF
Rimo Hanson, Finance Director (present)
Daisy Guerrero, Director of Building & Planning (present) John Thornton, Community Services Supervisor (present)

III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/86746726321 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 3:30 p.m. the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562- 5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
There were no Mayor, Councilmember, or staff comments.

V. PUBLIC PARTICIPATION (Agenda Items only; Time allotted: 3 minutes) There was no public participation.

VI. DISCUSSION/ACTION ITEMS

1. PRESENTATION OF THE PROPOSED FISCAL YEAR 2026-2027 BUDGET AND

CAPITAL IMPROVEMENT PROGRAM LIST
Finance Director Hanson presented the proposed Fiscal Year 2026-2027 Budget and Capital Improvement Program list. City Manager Vasquez responded to questions. City Council provided comments and direction regarding proposed staffing requests, community services funding, public safety cost-saving options, and other budget priorities.

Staff stated that the proposed budget would return for a public hearing in June.

No motion was taken.

VII. ADJOURNMENT
The meeting adjourned at approximately 5:42 p.m. to the Regular Meeting of the Maywood City Council on Wednesday, May 27, 2026, at 5:30 p.m. in the City Council Chambers.

Attest by: __________________________ Approved by: _________________________ Deputy City Clerk, Miguel Leon Mayor, Heber Marquez

MEETING MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, MAY 27, 2026 AT 5:30 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
The meeting was called to order at approximately 5:44 p.m. by Mayor Marquez.

Deputy City Clerk Leon performed roll call:

Councilmember Mayra Aguiluz (present)
Councilmember Frank Garcia (present)
Councilmember Eddie De La Riva (present)
Mayor Pro Tem Jaime Flores (present)
Mayor Heber Marquez (present)
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Jaime Flores

COUNCIL MEMBERS
Mayra Aguiluz
Eddie De La Riva
Frank Garcia

CITY CLERK
Jennifer E. Vasquez (present)

CITY TREASURER
Jennifer E. Vasquez (present)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
STAFF
Rimo Hanson, Finance Director (present)
Daisy Guerrero, Director of Building & Planning (present) John Thornton, Community Services Supervisor (present)

III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/86746726321 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:00 p.m. the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562- 5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. CLOSED SESSION

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
GOVERNMENT CODE SECTION 54957
TITLE: CITY MANAGER
City Council convened into Closed Session at 5:44 p.m.

The City Council reconvened into open session at approximately 5:59 p.m.

City Attorney Diaz reported that there was no reportable action.

V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Comments were provided by members of the City Council and staff.

Jennifer Alas, Community Library Manager for the Maywood Library, provided an update regarding the library’s anticipated opening.

VI. PUBLIC PARTICIPATION (Agenda Items only; Time allotted: 3 minutes) The following individuals provided public comments on agenda items:

1. David Perez

2. Mrs. Lemus

3. Edith Rodriguez

4. Amador Ceja
Written comments from Aleyda Lemus regarding Item No. 11 were also received and made part of the record.

VII. PRESENTATIONS

CITY OF MAYWOOD PROCLAIMS MAY AS MENTAL HEALTH MATTERS MONTH Mayor Marquez presented the proclamation recognizing May as Mental Health Matters Month.

RECOGNITION OF REGINALD A. SMITH, BAND DIRECTOR AT MAYWOOD ACADEMY HIGH

SCHOOL, FOR HIS DEDICATED SERVICE TO MAYWOOD YOUTH AND FAMILIES Mayor Marquez presented a recognition to Reginald A. Smith for his dedicated service to Maywood youth and families.

SELA YOUTH HUB AND MAYWOOD YOUTH COMMISSION PRESENTATION ON YOUTH

ENGAGEMENT AND COMMUNITY ADVOCACY
Representatives from the SELA Youth Hub and Maywood Youth Commission provided a presentation on youth engagement and community advocacy.

LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
Special Assignment Deputy Peña provided a brief monthly presentation on the City’s crime statistics and updates.

VIII. CONSENT CALENDAR
Item No. 11 was pulled from the Consent Calendar by Mayor Marquez for discussion.

Item No. 13 was pulled by Councilmember Garcia for discussion.

MOTION: It was moved by Councilmember Garcia, seconded by Councilmember Aguiluz, to adopt Consent Calendar Items 1 through 10, 12, 14, and 15.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

1. MINUTES FOR THE APRIL 22, 2026, REGULAR CITY COUNCIL MEETING

2. MONTHLY CASH AND INVESTMENT REPORT APRIL 2026

3. REVENUE REPORT APRIL 2026

4. CONSIDERATION OF ADOPTING RESOLUTION NO. 6459 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

5. CONSIDERATION TO APPROVE THE ISSUANCE OF A FIREWORKS STAND

PERMIT TO THE FIRST BAPTIST CHURCH OF MAYWOOD FOR A STAND AT THE MAYWOOD VILLAGE PLAZA LOCATED AT 4487 SLAUSON AVENUE

6. CONSIDERATION OF APPROVAL OF RESOLUTION NO. 6460 APPROVING

PARTICIPATION IN THE LOS ANGELES URBAN COUNTY COMMUNITY

DEVELOPMENT BLOCK GRANT PROGRAM BY AND AUTHORIZING THE

MAYOR OR CITY MANAGER TO SIGN THE COOPERATION AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR FISCAL YEARS 2027, 2028, AND 2029, WHICH INCLUDES THE FUNDING CYCLE FROM JULY 1, 2027, to JUNE 30, 2030

7. CONSIDERATION OF ADOPTING RESOLUTION NO. 6461 INITIATING FISCAL YEAR 2026-2027 PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS

FOR THE CITY OF MAYWOOD STREET LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2026-2027, RESOLUTION NO. 6462 APPROVING THE

PRELIMINARY ENGINEER'S REPORT FOR THE CITY OF MAYWOOD STREET LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2026-2027 AND, RESOLUTION NO. 6463 DECLARING ITS INTENTION TO LEVY ANNUAL

ASSESSMENTS FOR THE CITY OF MAYWOOD STREET LIGHTING
ASSESSMENT DISTRICT FOR FISCAL YEAR 2026-2027 AND SETTING THE

TIME AND PLACE OF THE PUBLIC HEARING-STREET LIGHTING ASSESSMENT FOR FY 2026-27 $174,553

8. AUTHORIZATION TO ADVERTISE AND RELEASE THE REQUEST FOR

PROPOSAL FOR THE PROFESSIONAL SERVICES FOR CITATION PROCESSING,

PARKING PERMIT ADMINISTRATION, ADMINISTRATIVE CITATION

PROCESSING, COLLECTIONS, AND PARKING AND CODE ENFORCEMENT

SUPPORT SERVICES

9. SECOND READING AND ADOPTION OF ORDINANCE NO. 26-01, AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AMENDING

PENALTY PROVISIONS FOR VARIOUS VIOLATIONS OF THE MAYWOOD

MUNICIPAL CODE

10. CONSIDERATION OF APPROVAL OF AGREEMENTS WITH IBE DIGITAL FOR

CITYWIDE MANAGED PRINT SERVICES AND AUTHORIZATION OF XEROX

COPIER EQUIPMENT BUYOUT

11. CONSIDERATION OF AWARD OF CONTRACT FOR MAINTENANCE SERVICES

FOR MAYWOOD PARK (DODGER DREAM FIELD) BASEBALL FIELD IN A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $232,800.00 FOR THREE YEARS (3)

TO MARIPOSA LANDSCAPES, INC

Item No. 11 was pulled for discussion by Mayor Marquez. City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Councilmember Garcia, to approve the award of contract for maintenance services for the Maywood Park baseball field to Mariposa Landscapes, Inc.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

12. CONSIDERATION OF AGREEMENT WITH METRO ON ACCEPTANCE OF

PROPOSITION C FUNDS

13. CONSIDERATION OF ADOPTING RESOLUTION NO. 6464 APPROVING FISCAL YEAR 2026-2027 STREET REHABILITATION PROJECT LIST UNDER THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1)
Item No. 13 was pulled for discussion by Councilmember Garcia. City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Mayor Pro Tem Flores, to adopt Resolution No. 6464 approving the Fiscal Year 2026-2027 Street Rehabilitation Project List.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

14. APPROVAL AND AUTHORIZATION TO ACCEPT U.S. DEPARTMENT OF ENERGY GRANT AWARD OF $250,000 FOR THE MAYWOOD TEEN TECH CENTER AND

APPROVE THE MATCHING FUNDS REQUIREMENT FOR THE GRANT

15. CONSIDERATION OF APPROVING THE SECOND AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH HDL COMPANIES FOR

CANNABIS MANAGEMENT SERVICES
IX. DISCUSSION/ACTION ITEMS

16. CONSIDERATION TO ADOPT RESOLUTION NO. 6466 ESTABLISHING A RESIDENTIAL PREFERENTIAL PARKING PERMIT AREA ALONG 58TH STREET

BETWEEN ATLANTIC BOULEVARD AND PINE AVENUE
Director of Building and Planning, Guerrero presented the report. City Council provided comments.

MOTION: It was moved by Councilmember De La Riva, seconded by Councilmember Aguiluz, to adopt Resolution No. 6466 establishing a residential preferential parking permit area along 58th Street between

Atlantic Boulevard and Pine Avenue.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

17. CONSIDERATION OF APPROVAL OF AGREEMENT BETWEEN THE CITY OF

MAYWOOD AND CONSERVATION CORPS OF LONG BEACH FOR YOUTH

WORKFORCE DEVELOPMENT AND COMMUNITY SERVICE PROGRAMS

FUNDED THROUGH THE CALIFORNIA VOLUNTEERS YOUTH SERVICE CORPS

PROGRAM
Community Services Supervisor, Thornton, presented the report.

Representatives from the Conservation Corps of Long Beach responded to questions. City Council provided comments.

MOTION: It was moved by Councilmember Garcia, seconded by Mayor Pro Tem Flores, to approve the agreement with the Conservation Corps of Long Beach for youth workforce development and community service programs.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

18. CONSIDERATION OF ADOPTING AN INTERIM ORDINANCE OF THE CITY OF MAYWOOD ENACTED PURSUANT TO GOVERNMENT CODE SECTION 65858

ESTABLISHING A MORATORIUM ON ESTABLISHMENT OF ANY TOBACCO

SHOPS, OR THE EXPANSION OR MODIFICATION OF ANY EXISTING TOBACCO

SHOPS, AND DECLARING THE URGENCY THEREOF, AND MAKING A

DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT
Director of Building and Planning, Guerrero, presented the report. City Attorney Diaz responded to questions. City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Councilmember De La Riva, to waive the full reading and adopt the Interim Urgency Ordinance establishing a temporary 45-day moratorium on new tobacco shops and the expansion or modification of existing tobacco shops and direct staff to conduct additional study and return with recommendations.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

19. CONSIDERATION OF FUNDING OPTIONS TO COVER THE TEEN TECH CENTER

PROJECT FUNDING GAP
Finance Director, Hanson, presented the report. City Manager Vasquez responded to questions. City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Councilmember Aguiluz, to approve City self-funding in the amount of $6 million to cover the Teen Tech Center project funding gap.

Motion Passed [4-1].

AYES: Marquez, Flores, Aguiluz, De La Riva.

NOES: Garcia.

20. CONSIDERATION OF ADOPTION OF THE TECHNOLOGY DISRUPTION POLICY FOR CITY COUNCIL MEETINGS PURSUANT TO SENATE BILL 707
City Manager Vasquez presented the report. City Council provided comments.

MOTION: It was moved by Councilmember Garcia, seconded by Councilmember Aguiluz, to adopt the Technology Disruption Policy for City Council meetings pursuant to Senate Bill 707.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

21. CONSIDERATION OF ADOPTING RESOLUTION NO. 6465 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD, CALIFORNIA, PROVIDING FOR WORKERS’ COMPENSATION COVERAGE FOR CERTAIN VOLUNTEERS
PURSUANT TO 3363.5 OF THE LABOR CODE
At the request of City Manager Vasquez, Item No. 21 was continued to the June 24, 2026, City Council meeting.

No motion was taken.

22. CONSIDERATION OF THE RENEWAL OF A COMMERCIAL CANNABIS RETAIL

LICENSE FOR FIREHOUSE HEALTHCARE INDUSTRIES, INCORPORATED DBA FIREHOUSE 365
Director of Building and Planning, Guerrero, presented the report. City Council provided comments.

MOTION: It was moved by Mayor Pro Tem Flores, seconded by Councilmember Aguiluz, to approve the renewal of the commercial cannabis retail license for Firehouse Healthcare Industries, Incorporated DBA Firehouse 365.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

23. CONSIDERATION OF THE RENEWAL OF A COMMERCIAL CANNABIS RETAIL

LICENSE FOR MAYWOOD GREEN SOLUTION, LLC DBA HAVEN
Director of Building and Planning, Guerrero presented the report.

MOTION: It was moved by Councilmember Aguiluz, seconded by Councilmember Garcia, to approve the renewal of the commercial cannabis retail license for Maywood Green Solution, LLC DBA Haven.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

24. CONSIDERATION OF THE RENEWAL OF A COMMERCIAL CANNABIS

MICROBUSINESS LICENSE FOR MAYWOOD L'CHAIM DBA COOKIES
Director of Building and Planning, Guerrero, presented the report.

MOTION: It was moved by Councilmember De La Riva, seconded by Mayor Pro Tem Flores, to approve the renewal of the commercial cannabis microbusiness license for Maywood L’Chaim DBA Cookies.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following individuals provided public comments on non-agenda items:

1. Avery Cervantes

2. Amador Ceja

3. Maria Ascencio

4. Mateo Gil

5. Edith Rodriguez

6. Meli M.

7. Jorge Sahagon

8. David Perez

9. Alexis Castro
Written comments from Edith Rodriguez were also received and made part of the record.

XI. ADJOURNMENT
The meeting adjourned at approximately 9:11 p.m. to the next Regular Meeting of the Maywood City Council on Wednesday, June 24, 2026, at 6:00 p.m. in the City Council Chambers.

Attest by: __________________________ Approved by: _________________________ Deputy City Clerk, Miguel Leon Mayor, Heber Marquez

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: June 24, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: REVENUE REPORT MAY 2026
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report for the months of July 2025–May 2026.

BACKGROUND:

In an effort to maintain transparency, the City's Finance Department prepares a monthly Revenue Report for the City's Council's review.

DISCUSSION:

General Fund revenues are not received evenly throughout the fiscal year. During the first half of the fiscal year, there is always an issue of timing difference whereby cash receipts do not align with the projected budget forecast, but during the second half of the year the cash receipts gradually begin to align with the projected budget. See attachment 1 and 2 for revenue details comparison between July 2024–May 2025 and July 2025–May 2026 and explanations in the "Comments" column.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July 2025 - May 2026 City of Maywood FY 2025-2026 - General Fund

2. July 2025 - May 2026 City of Maywood FY 2025-2026 - Special Revenue

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
May 2025
July 2025 -
May 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Taxes:

Various Property Taxes $ 793,230 $ 523,369 $ 544,260 $ 20,891 68.61% Major payments receive in December and
March.
4203/4302 Franchise & Collectors Fee 604,000 507,022 526,552 19,530 87.18% Received Quarterly. 4211 Utility Users Tax 1,500,000 1,338,431 1,297,399 (41,032) 86.49% Received in the following month. 4206 Transfer Tax 16,000 21,423 21,603 180 135.02% Based on activities. 4202 Transient Occupancy Tax (TOT) 83,000 74,224 57,637 (16,587) 69.44% Received Quarterly. 4212 Cannabis Sales Tax 1,650,000 899,334 684,307 (215,027) 41.47% Received Quarterly. 4213 Cannabis Sales Tax - Installment Pmts - - 186,422 186,422 0.00% This is a new account to account for
installment payments.
4201 Sales and Use Tax (Retail Sales Tax) 2,240,720 1,580,377 1,583,559 3,182 70.67% Received in the following month.

Taxes Total 6,886,950 4,944,180 4,901,739 -42,441 71.17% Licenses & Permits:
4301 Compliance Program Fee 47,810 47,813 - (47,813) 0.00% Payment is generally received in March.

Various
Plumbing, Electrical & Conditional/Land Used
Permits 13,220 15,457 17,146 1,689 129.70% Permits fluctuate based on activities. 4305 Public Works Permit Fees 100,000 167,412 155,945 (11,467) 155.95% Fees fluctuate based on activities.

Various Other Fees & Permits 25,694 24,921 30,000 5,079 116.76% Fees fluctuate based on activities. 4320 Occupancy Permits 1,200 1,165 372 (793) 31.00% Fees fluctuate based on activities. 4313 Building Permits 70,000 71,336 91,843 20,507 131.20% Fees fluctuate based on activities. 4751 Rental Registry Program Fees 88,000 61,369 313,497 252,128 356.25% The City started collecting the fees in January
2025.
4753 Rental Registry Program - Late Fees 45,000 - 70,019 70,019 0.00% New revenue source beginning January 2025. 4307 Commercial Cannabis Renewal Fees 74,250 74,250 59,400 (14,850) 80.00% Five business licenses: one due in December
and four due in April.
4322 Parking Permits 65,000 59,092 57,552 (1,540) 88.54% Parking Permits issued during Sept. 4311 Apartment License 22,000 24,516 33,490 8,974 152.23% Majority of payments are received in JanuaryMarch.
4205 Business License Tax 267,000 274,040 276,656 2,616 103.62% Majority of payments are received in JanuaryMarch.
4110 Vehicle License Fees Excess 30,600 39,619 - (39,619) 0.00% State Allocation. Generally City receives two
payments: January and June.

Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of May 31, 2026

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
May 2025
July 2025 -
May 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of May 31, 2026
4107 Motor Vehicle License Fee (VLF) in lieu 3,783,840 3,667,577 3,895,217 227,640 102.94% City receives two payments per year: January
and May.

Licenses and Permits Total 4,633,614 4,528,567 5,001,137 472,570 107.93% 4704 Plan Check Fees 55,000 54,592 43,065 (11,527) 78.30% Fees fluctuate based on activities. 4702 Rents & Concessions 25,005 22,333 22,921 588 91.67% Monthly payments. 4850 Parks & Rec Revenues 2,600 1,558 9,658 8,100 371.46% Amount received depends on when the facility
rental occurred.
82,605 78,483 75,644 (2,839) 91.57%
Fines and Forfeitures:
4401 Penalties: Apartment & Business Lic 13,000 18,412 20,289 1,877 156.07% Penalties generally occurr after February. 4404
Southeast Municipal Court (SEMC)/ Court
Collections 210,000 190,954 151,381 (39,573) 72.09% Monthly Payments. 4403 Citations: Administrative 5,000 5,600 6,000 400 120.00% Code Enforcement Citations fluctuate based
on activities.
4402 Citations: Parking 400,000 352,559 349,801 (2,758) 87.45% Fees fluctuate based on activities. Payments
are received two months after the citations
628,000 567,525 527,471 (40,054) 83.99%
Leases and Concessions:
4501 Leased Property Rental Income 59,880 54,896 55,719 823 93.05% Payments received monthly. 59,880 54,896 55,719 823 93.05%
Miscellaneous:
4817 Good Corporate Citizen Program 21,000 20,938 - (20,938) 0.00% Payment is generally received in March. 4803 Interest Income 550,000 459,043 426,273 (32,770) 77.50% Internal allocations are done quarterly. 4821 Other Interest Income 8,950 - 15,663 15,663 175.01% This is a new account to track interest other
than investment earning.
4809 Miscellaneous Revenue 52,000 11,403 59,141 47,738 113.73% Amount received varies from year to year. 4814 Refunds & Overpayments-Reimb 10,000 48,648 9,165 (39,483) 91.65% Amount received varies from year to year. 4816 Rebates & Insurance Claims Pymts 2,000 1,670 672 (998) 33.60% Amount received varies from year to year. 4819 Donations 20,000 78,102 27,300 (50,802) 136.50% Amount received varies from year to year.

Various County/State/Federal Grants 93,839 1,259 107,011 105,752 114.04% Reimbursement based on actual expenditures.

Charges for Services Total
Fines and Forfeitures Total
Leases and Concessions Total
Charges for Services:

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
May 2025
July 2025 -
May 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of May 31, 2026
4800 Transfer In -General 552,000 2,691,574 - (2,691,574) 0.00% Generally, transfers are processed at yearend. The total transfer of $2,691,574 is comprised of two components: $131,953 from
Successor Agency to cover the City’s admin
costs, and $2,559,621 from Local Fiscal
Recovery Fund to support public safety costs
and to complete the closeout of the fund at
12/31/24.

Miscellaneous Revenue Total 1,309,789 3,312,637 645,225 (2,667,412) 49.26% 4830 Retiree Pension Levy 1,300,000 806,954 881,396 74,442 67.80% Majority of payments are received in January
& June.

Retiree Pension Levy Total 1,300,000 806,954 881,396 74,442 67.80% General Fund Revenue Total $ 14,900,838 $ 14,293,242 $ 12,088,331 $ (2,204,911) 81.13% Pension/Retirement Fund:

Fund # Fund Description
Adopted
Budget
FY 2025-26
July 2024 - May
2025
July 2025 - May
2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(A/C)
212 Gas Tax Fund $ 749,414 $ 601,758 $ 590,691 $ (11,067) 78.82% Received monthly. 214 Transportation Development Act (TDA) Bikeway 100,026 - - - 0.00% Reimbursement based on actual expenditures. 216 SB-1 Road Maintenance Rehabilitation Act Fund 657,040 506,151 517,508 11,357 78.76% Received monthly. 221 Proposition A Transit Fund 632,687 592,711 599,311 6,600 94.72% Received monthly. 222 Proposition C Transit Fund 541,131 504,659 508,244 3,585 93.92% Received monthly. 223 Air Quality Management District (AQMD) Fund 32,500 16,459 24,661 8,202 75.88% Received quarterly. 224 Measure R Transit Fund 413,474 347,053 350,674 3,621 84.81% Received monthly. 225 Measure M Transit Fund 470,937 390,260 394,330 4,070 83.73% Received monthly. 227 LACMTA - Exchange STP-L for Metro Fund 75,014 - - - 0.00% City anticipates reimbursement received in
FY26–27. The project started late in FY25-26.
232
Supplemental Law Enforcement Services Fund (SLESF)
Grant 175,000 194,663 201,537 6,874 115.16% Received monthly. 243 Community Development Block Grant (CDBG) 632,388 301,314 107,349 (193,965) 16.98% Reimbursement based on actual expenditures. 251 Street Lighting Fund 204,520 197,970 201,503 3,533 98.52% Payments start in November. 261 Federal / State / County Grants 18,894,412 1,809,311 361,680 (1,447,631) 1.91% Reimbursement based on actual expenditures. 272 Measure A Park Fund 634,746 - - - 0.00% Reimbursement based on actual expenditures. 280 Measure W Safe Clean Water Program Fund 175,000 - 174,304 174,304 99.60% Payment Received in August. 412 Sewer Enterprise Fund - 365,405 11,544 (353,861) 0.00% The City’s sewer system was annexed effective
July 1, 2025, and sewer assessments are now
collected by the County. The $8,750 receipt may
represent payments associated with prior billing
periods. City staff is currently reviewing this item
to gain a better understanding.
501 PLHA Fund (Permanent Local Housing Allocation) 267,788 537,434 233,188 (304,246) 87.08% Reimbursement based on actual expenditures. 611 Redevelopment Successor Agency Fund - 274,468 340,995 66,527 0.00% Special Revenue Funds Total $ 24,656,077 $ 6,639,616 $ 4,617,519 $ (2,022,097) 18.73% Year-To-Date Revenue Report-Special Revenue Funds
FY 2025-2026
As of May 31, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: June 24, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT MAY 2026
RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for May 2026.

BACKGROUND:

In accordance with the City of Maywood's Adopted Investment Policy and to provide information to the City Council, the City's Finance Department prepares a Monthly Cash and Investment Report for the City Council's review.

DISCUSSION:

The cash and investment balances are across all funds of the City. The purpose of this report is to show the cash and investment balances at the end of the month. The investments are in compliance with California State code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, Investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT), a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT). The attached report shows the cash and investments balances as of May 31, 2026.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with approving this report.

ATTACHMENT(S)

1. May 2026 Cash and Investment Report

Description Type Ending Balance as of
5/31/2026
A - Non-Investment Cash Accounts
US Bank - Corporate Checking Cash $ 2,379,011.47
Total Cash Accounts $ 2,379,011.47
B - Investment Accounts
Local Agency Investment Fund (LAIF) Pooled Money Investment Account (PMIA) $ 17,062,236.41
California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,330,300.43
California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,168,814.14
Total Investment Accounts $ 19,561,350.98
Total Cash and Investments $ 21,940,362.45
City of Maywood, California
Cash and Investments Report
As of May 31, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: June 24, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6469 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT
RECOMMENDATION:

Staff recommends that the City Council receive, approve, and file the warrant ACH registers and payroll wire transfers dated 5/5/2026 through 6/11/2026 and adopt Resolution No. 6469 approving the Warrants for Payment.

BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls. The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements and adequate support documentation.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council's adopted City Budget.

A1.1 Prepayment - pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City's bank accounts to a payee's bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment- To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/AcH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total disbursements for Warrant Registers are $1,969,145.26 for the period from 5/5/2026 to 6/11/2026.

This amount consists of Warrant Registers of $1,647,606.60, ACH registers of $160,887.82 and Payroll Wire Transfers of $160,650.84

ATTACHMENT(S)

1. Resolution No.6469 Approving the Warrants for Register 6.24.26

2. Exhibit A Summary Warrant Demand 6.24.26

3. Exhibit B Warrant Register Detail 6.24.2026

RESOLUTION NO. 6469

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and
WHEREAS , the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $1,969,145.26 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 24
th day of June 2026.
__________________________
Heber Marquez, Mayor

ATTEST: APPROVED AS TO FORM:
___________________________ __________________________
Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Miguel Leon, Deputy City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No.6469, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the Deputy City Clerk, all at a regular meeting of the City Council held on the 24
th day of June, 2026, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Miguel Leon, Deputy City Clerk

Wednesday, June 24, 2026
Accounts Payable Amount
$ (4,410.00)
1,652,016.60
160,887.82
Sub-total $ 1,808,494.42
Payroll /Wire Transfer
05/21/26 Payroll Pay Period 5/3/2026 - 5/16/2026 $ 80,392.20 06/04/26 Payroll Pay Period 5/16/2026 - 5/30/2026 80,258.64 Sub-total $ 160,650.84
Total Demands $ 1,969,145.26
Accounts Payable ACH warrants for payment: ACH No. 618 - 641 City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 094759 - 094884 Accounts Payable void warrants for payment: Checks No. 094758 (Prtinting Error), 094808 (Reissued)

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094758 VOID 5/14/2026 N/A 0.00 Printing Error N/A N/A
094759 P 5/14/2026

SHERIFF'S DEPT COUNTY OF LOS
ANGELES 514,938.40
Municipal Law Enforcement Svcs Feb
2026 General Fund 100
094760 P 5/19/2026 Abila 485.95
Main & Support Subscription May
2026 General Fund 100
094761 P 5/19/2026 ACC Business 833.58 Internet Svcs 4/11/26-5/10/26 General Fund 100 094762 P 5/19/2026 Alta Environmental 781.30 Professional Svcs Mar 2026 General Fund 100 5/19/2026 Alta Environmental 841.40 Professional Svcs Feb 2026 Measure W 280 5/19/2026 Alta Environmental 721.20 Professional Svcs Mar 2026 Measure W 280 094763 P 5/19/2026 Amazon Capital Services 72.42
Maywood HS - Graduation
Decorations General Fund 100
094764 P 5/19/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 2,576.35 IT Software Subscriptions May 2026 General Fund 100 5/19/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 3,630.00 IT Svcs Mar 2026 General Fund 100 094765 P 5/19/2026 AT&T 31.91
Emergency Elevator Phone Svcs
4/10/26-5/9/26 General Fund 100
5/19/2026 AT&T 31.91
Emergency Elevator Phone Svcs Apr
2026 General Fund 100
094766 P 5/19/2026 Brinks Inc. 218.32 Armored Truck Svcs Apr 2026 General Fund 100 5/19/2026 Brinks Inc. 367.18 Armored Truck Svcs May 2026 General Fund 100 5/19/2026 Brinks Inc. (492.45)
Armored Truck Svcs May 2026
(Credit) General Fund 100
094767 P 5/19/2026 Certified Information Management 99.00 Secure Document Destruction Svcs
5/1/26 General Fund 100
094768 P 5/19/2026
Charter Communications Holdings,
LLC 325.00 CY Internet Svcs May 2026 General Fund 100
094769 P 5/19/2026 Coastal Building Services 7,600.00 Janitorial Maint Svcs Apr 2026 General Fund 100 094770 P 5/19/2026
CONTROLLER:STATE OF
CALIFORNIA 495.25
State Controllers 2025 offsets
Program General Fund 100
094771 P 5/19/2026 CoreLogic Solutions LLC. 150.00 Property Finder Svcs Apr 2026 General Fund 100 094772 P 5/19/2026 Daisy Guerrero 895.89
B&P Dept - League of Cities
Conference Reimb 2/10-13/25 General Fund 100
094773 P 5/19/2026 Diana Cho & Associates 2,112.00
CDBG Code Enforcement Consulting
Apr 2026 CDBG 243
5/19/2026 Diana Cho & Associates 924.00
CDBG Code Enforcement Consulting
Feb 2026 CDBG 243
5/19/2026 Diana Cho & Associates 1,760.00
CDBG Code Enforcement Consulting
Mar 2026 CDBG 243

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 5/19/2026 Diana Cho & Associates 1,100.00
Consulting Svcs Rental Asst Prog
PLH Apr 2026
Permanent Local Housing
Allocation 501
5/19/2026 Diana Cho & Associates 484.00
Consulting Svcs Rental Asst Prog
PLH Feb 2026
Permanent Local Housing
Allocation 501
094774 P 5/19/2026 DocuSign, Inc. 2,760.00
Electronic Sign. Software 4/15/26-
4/14/27 General Fund 100
094775 P 5/19/2026 HD Supply formerly Home Depot Pro 207.19 PW Dept - Paint 4/23/26 General Fund 100 5/19/2026 HD Supply formerly Home Depot Pro 334.17 PW Dept - Various Tools 5/4/26 General Fund 100 094776 P 5/19/2026 IDS Group, Inc. 2,500.00
Pro Eng Svcs Teen Center Improv
Dec 2025 Grant Fund 261
094777 P 5/19/2026 Innovative Fence Inc. 91.30
Fence Rental - 5102 Cudahy Ave
4/1/26 -5/1/26 General Fund 100
5/19/2026 Innovative Fence Inc. 5,391.00 YMCA Trash Enclosure Installation General Fund 100 094778 P 5/19/2026 Inspector Playground 1,534.88 Annual Playground Inspections General Fund 100 094779 P 5/19/2026 John Thornton 88.95
Senior H.S. Celebration Event-Reimb
5/8/26 General Fund 100
094780 P 5/19/2026 L.B. Johnson Hardware #1 76.33 PW Dept - Various Supplies 5/12/26 General Fund 100 5/19/2026 L.B. Johnson Hardware #1 48.24 PW Dept - Various Supplies 5/7/26 General Fund 100 094781 P 5/19/2026 LGP Equipment Rentals 212.40 PW Dept - Grinder Rental 4/29/26 General Fund 100 5/19/2026 LGP Equipment Rentals 495.60 PW Dept - Grinder Rental 4/29/26 Gas Tax Fund 212 094782 P 5/19/2026 Maywood Green Solution, LLC 27,103.93 Cannabis Sales Tax Pmt Refund -
Overpayment from 7/1/22-6/30 General Fund 100
094783 P 5/19/2026 Metro Transit Services 41,004.66
Express Shuttle & Dial-A-Ride Transit
Svcs Apr 2026 Prop A Fund 221
094784 P 5/19/2026 PEAC Solutions 590.46 Copier Lease 4/30/26-5/29/26 General Fund 100 094785 P 5/19/2026 Phoenix Group Information Systems 259.95 Admin Citations Processing Fee Mar
2026 General Fund 100
5/19/2026 Phoenix Group Information Systems 2,571.95
Parking Permit Processing Fees Mar
2026 General Fund 100
094786 P 5/19/2026 QDoxs 53.83 Xerox Copier 5/5/26-6/4/26 General Fund 100 5/19/2026 QDoxs 131.56 Xerox Copier May 2026 General Fund 100 094787 P 5/19/2026 Roadline Products Inc. 3,167.88
PW Dept - Sign Post & Anchors
4/21/26 Gas Tax Fund 212
094788 P 5/19/2026 Richards Watson & Gershon 6,564.66 Legal Services-0001 Mar 2026 General Fund 100 5/19/2026 Richards Watson & Gershon 32.90 Legal Services-0013 Mar 2026 Grant Fund 261 5/19/2026 Richards Watson & Gershon 1,121.00 Legal Services-0015 Mar 2026 Grant Fund 261 5/19/2026 Richards Watson & Gershon 5,431.00 Legal Services-0016 Mar 2026 Grant Fund 261 5/19/2026 Richards Watson & Gershon 855.50 Legal Services-0017 Mar 2026 Grant Fund 261 5/19/2026 Richards Watson & Gershon 1,790.06 Legal Services-0018 Mar 2026 Grant Fund 261

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094789 P 5/19/2026 The House of Printing, Inc. 214.87 City Council- Business Cards 4/29/26 General Fund 100 094790 P 5/19/2026 UniFirst Corporation 94.34 Building Mat Svcs 4/23/26 General Fund 100 5/19/2026 UniFirst Corporation 94.34 Building Mat Svcs 4/30/26 General Fund 100 094791 P 5/19/2026 West Coast Arborists, Inc 648.00
Tree Maintenance Svcs 4/16/26-
4/30/26 Gas Tax Fund 212
094792 P 5/19/2026 Willdan Engineering 2,940.00 User Fee Study Svcs Jan 2026 General Fund 100 094793 P 5/27/2026 Accident Science, Inc 5,000.00
Retainer Fee - Accident
Reconstruction Svcs 5/19/26 General Fund 100
094794 P 5/27/2026 Brent Talmo 1,005.00 Retiree Medical Reimb June 2026 General Fund 100 094795 P 5/27/2026 Bruce Leflar 957.46 Retiree Medical Reimb June 2026 General Fund 100 094796 P 5/27/2026 Christine M. Locher 503.50 Retiree Medical Reimb June 2026 General Fund 100 094797 P 5/27/2026 District Attorney's Office 949.17 Legal Services Sep 2025 - Mar 2026 General Fund 100 094798 P 5/27/2026
Gateway Cities Council of
Governments 10,000.00
Local Agency Partic I-710 Corridor
Planning Act FY 2025-2026 Measure R Fund 224
094799 P 5/27/2026 Institute for Local Government 5,274.37 CAARP - Community Outreach Svcs
Jan-March 2026 Grant Fund 261
5/27/2026 Institute for Local Government 3,570.00
CAARP - Community Outreach Svcs
Oct-Dec 2025 Grant Fund 261
094800 P 5/27/2026 Laura Ahrens 807.05 Retiree Medical Reimb June 2026 General Fund 100 094801 P 5/27/2026 Robert Leach 1,005.00 Retiree Medical Reimb June 2026 General Fund 100 094802 P 5/27/2026 Ronald Lindsey 1,935.31 Retiree Medical Reimb June 2026 General Fund 100 094803 P 5/27/2026 Quadient Finance USA Inc. 399.00 Postage Usage 4/30/26-5/12/26 General Fund 100 094804 P 5/27/2026
Gateway Cities Council of
Governments 17,325.00 Membership Dues FY 2025-2026 General Fund 100 094805 P 5/27/2026 Daisy Guerrero 1,733.65
Conference & Mileage Reimb May
2026 (SCAG, CCCA, ICSC) General Fund 100
094806 P 6/2/2026 World Private Security Inc. 15,170.40 Crossing Guard Services April 2026 Gas Tax Fund 212 094807 P 6/10/2026 Terra Pacific Waste Management Inc. 6,348.95 3 Outdoor Recycling Slant Bins (Bev
Container Recycling) Grant Fund 261
094808 VOID 6/10/2026 Triple Ink Print Production LLC (4,410.00) Check Void - Reissued Ck#094884 General Fund 100 094809 P 6/10/2026 4imprint, Inc. 1,091.92
Open Street & 5K - Event Items
5/27/26 General Fund 100
094810 P 6/10/2026 Avant Garde, Inc. 5,657.50
CIP Grant Administration Svcs Apr
2026 General Fund 100
6/10/2026 Avant Garde, Inc. 4,766.25
CIP Grant Administration Svcs Feb
2026 General Fund 100
6/10/2026 Avant Garde, Inc. 8,187.50
CIP Grant Administration Svcs Mar
2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 6/10/2026 Avant Garde, Inc. 495.00
CIP Grant Administration Svcs Apr
2026 Grant Fund 261
6/10/2026 Avant Garde, Inc. 453.75
CIP Grant Administration Svcs Feb
2026 Grant Fund 261
6/10/2026 Avant Garde, Inc. 495.00
CIP Grant Administration Svcs Mar
2026 Grant Fund 261
094811 P 6/10/2026 All Star Elite Sports 486.16 Open Street Volunteer Vest 6/2/26 General Fund 100 094812 P 6/10/2026 Alliance Race Timing 1,400.00 5K Event - Race Timing Svcs 6/20/26 General Fund 100 094813 P 6/10/2026 Amazon Capital Services 36.42 5K Event- Safety Pins 6/20/26 General Fund 100 6/10/2026 Amazon Capital Services 542.04
Comm Benefit Fund - Loma Vista
Various Supplies 5/27/26 General Fund 100
6/10/2026 Amazon Capital Services (20.73)
Open Street Event Supplies (Credit)
6/3/26 General Fund 100
6/10/2026 Amazon Capital Services 20.73 Open Street Event Supplies 6/3/26 General Fund 100 6/10/2026 Amazon Capital Services 16.41 CS Dept - Rec Supplies 5/27/26 General Fund 100 6/10/2026 Amazon Capital Services 51.01 CS Dept - Rec Supplies 5/18/26 General Fund 100 6/10/2026 Amazon Capital Services 17.76 PW Dept - File Organizer 5/8/26 General Fund 100 6/10/2026 Amazon Capital Services 14.26 PW Dept - Phone Case 6/2/26 General Fund 100 6/10/2026 Amazon Capital Services 92.07 PW Dept - Various Supplies 5/11/26 General Fund 100 6/10/2026 Amazon Capital Services 102.79
H.S Senior Celebration Event -
Decoration 4/30/26 General Fund 100
6/10/2026 Amazon Capital Services 23.97
H.S Senior Celebration Event -
Decoration 4/30/26 General Fund 100
6/10/2026 Amazon Capital Services 29.62
H.S Senior Celebration Event -
Decoration 4/30/26 General Fund 100
6/10/2026 Amazon Capital Services 32.91
H.S Senior Celebration Event -
Decoration 4/30/26 General Fund 100
094814 P 6/10/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 2,548.53 IT Software Subscriptions April 2026 General Fund 100 6/10/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 3,630.00 IT Svcs Apr 2026 General Fund 100 094815 P 6/10/2026
Thomas A. Rodriguez dba American
Elevator Co 2,395.00 Elevator Svc - Extra Work 5/7/26 General Fund 100 094816 P 6/10/2026 Artificial Turf Supply LLC 1,974.43
Open Street Event - Grass Turf
5/11/26 General Fund 100
094817 P 6/10/2026 AT&T 32.09
Emergency Elevator Phone Svcs May
2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094818 P 6/10/2026 Azteca Party Rentals, INC 2,028.00
Open Street 2026 - Tables & Chairs
Rental 6/20/26 General Fund 100
094819 P 6/10/2026 Brinks Inc. 368.05 Armored Truck Svcs Jun 2026 General Fund 100 6/10/2026 Brinks Inc. 59.49 Cash Handling Svcs May 2026 General Fund 100 094820 P 6/10/2026 California Consulting Inc. 3,900.00 Grant Writing Svcs Mar 2026 General Fund 100 094821 P 6/10/2026 Carmen Susana Garcia-Torres 2,000.00 Open Streets 2026 - Cover Band
6/20/26 General Fund 100
094822 P 6/10/2026 Celestial Air Conditioning Co. Inc. 588.04 HVAC Maint Svcs - Deep Cleaning
1/13/26 General Fund 100
6/10/2026 Celestial Air Conditioning Co. Inc. 989.00 HVAC Preventive Maint Svcs 3/9/26 General Fund 100 6/10/2026 Celestial Air Conditioning Co. Inc. 2,396.06 HVAC Repairs Svcs - 6/1/26 General Fund 100 6/10/2026 Celestial Air Conditioning Co. Inc. 484.19
HVAC Thermostat Replacement -
6/1/26 General Fund 100
094823 P 6/10/2026
Charter Communications Holdings,
LLC 651.29 CH Internet and Phone Svcs Jun 2026 General Fund 100 6/10/2026
Charter Communications Holdings,
LLC 325.00 CY Internet Svcs Jun 2026 General Fund 100
094824 P 6/10/2026 Cindy's Jumpers, LLC 1,011.60
Open Street Event - Interactive
Games 6/20/26 General Fund 100
094825 P 6/10/2026 CivicPlus LLC 1,500.00 Implementation of DocAccess 5/18/26 General Fund 100 094826 P 6/10/2026 Coastal Building Services 7,600.00 Janitorial Maintenance Svcs May 2026 General Fund 100 094827 P 6/10/2026
County of Los Angeles Internal
Services Department 11,216.00
LARIAC 7-Maywood Maps Detail Svcs
Apr 2026 General Fund 100
094828 P 6/10/2026 CPRS District 10 65.00 2026 Awards & Installation Meeting General Fund 100 094829 P 6/10/2026 Cristina Patnode 234.00 Citation Refund 5/7/26 General Fund 100 094831 P 6/10/2026 Crosstown Electrical & Data Inc. 151.00 60th St & Walker 4/24/26 General Fund 100 6/10/2026 Crosstown Electrical & Data Inc. 755.00 Benito Juarez Park 4/21/26 General Fund 100 6/10/2026 Crosstown Electrical & Data Inc. 491.56 Pine Park 4/16/26 General Fund 100 6/10/2026 Crosstown Electrical & Data Inc. 75.50 Pine Park 4/17/26 General Fund 100 6/10/2026 Crosstown Electrical & Data Inc. 151.00 Pine Park 4/9/26 General Fund 100 6/10/2026 Crosstown Electrical & Data Inc. 151.00 Slauson Ave & Mayflower Ave 4/20/26 General Fund 100 6/10/2026 Crosstown Electrical & Data Inc. 162.44 3579 56th St 4/2/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 360.00 Atlantic Blvd & 55th St 4/30/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 54.00 Atlantic Blvd & 57th St 4/23/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 1,340.68 Atlantic Blvd & 61 St 4/9/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 302.00 Everett Ave & 56th St 4/21/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 75.50 Randolph & Woodlawn 4/24/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 2,092.64 Randolph St 4/14/26 Gas Tax Fund 212

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 6/10/2026 Crosstown Electrical & Data Inc. 151.00 Slauson Ave & Alamo Ave 4/6/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 485.37 Slauson Ave & Carmelita Ave 4/2/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 24,739.93 Slauson Ave & Carmelita Ave 4/23/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 334.51 Slauson Ave & Maywood Ave 4/2/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 204.37 Slauson Ave & Maywood Ave 4/24/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 604.00 Slauson Ave & Maywood Ave 4/25/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 151.00 Slauson Ave & Pine Ave 4/23/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 264.25
Slauson Ave & Woodlawn Ave
4/23/26 Gas Tax Fund 212
6/10/2026 Crosstown Electrical & Data Inc. 302.00 Slauson Ave & Woodlawn Ave 4/6/26 Gas Tax Fund 212 6/10/2026 Crosstown Electrical & Data Inc. 1,420.84 Street Preventive Maint Apr 2026 Street Lighting Fund 251 094832 P 6/10/2026 Stickers & Banners LA Inc. 1,380.66 Open Street Banners 6/8/26 General Fund 100 094833 P 6/10/2026 Dave and Frank Automotive 1,865.86 Vehicle Repair VIN#42171 5/18/26 General Fund 100 094834 P 6/10/2026 Dewey Pest Control 162.50 Pest Control Svcs May 2026 General Fund 100 094835 P 6/10/2026 Diana Cho & Associates 660.00
Consulting Svcs Park Impv Proj FY24-
25 Apr 2026 CDBG 243
6/10/2026 Diana Cho & Associates 1,452.00
Consulting Svcs Park Impv Proj FY24-
25 Mar 2026 CDBG 243
094836 P 6/10/2026 Eduardo De la Riva 1,567.98
Expense Reimb - ICSC Convention
May 2026 General Fund 100
094837 P 6/10/2026 Eliud James Gonzalez 50.00 Youth Commission Stipend 5/13/26 General Fund 100 094838 P 6/10/2026 Environmental Science Associates 2,473.50 Climate Action Adaptation &
Resilience Plan Apr 2026 General Fund 100
094839 P 6/10/2026 Esthefany S Ochoa 297.00 Citation Refund 5/18/26 General Fund 100 094840 P 6/10/2026 Gabriela Rincon 6,471.76
Comm Benefit Fund - MaCES
Marching Band Reimb 6/8/26 General Fund 100
094841 P 6/10/2026 George Hills Company 439.50 City Claims/Adjuster Apr 2026 General Fund 100 6/10/2026 George Hills Company 249.50 City Claims/Adjuster May 2026 General Fund 100 094842 P 6/10/2026 Gilbert Livas 2,160.00
Planning & Economic Development
Svcs Apri-May 2026 General Fund 100
094843 P 6/10/2026 Graffiti Protective Coatings Inc. 12,445.60 Citywide Graffiti Removal Apr 2026 General Fund 100 6/10/2026 Graffiti Protective Coatings Inc. 5,554.40 Citywide Graffiti Removal Apr 2026 Gas Tax Fund 212 6/10/2026 Graffiti Protective Coatings Inc. 5,232.93 Graffiti Bus Shelter Maint Apr 2026 Prop C Fund 222 094844 P 6/10/2026 Hailey Montenegro 50.00 Youth Commission Stipend 5/13/26 General Fund 100 094845 P 6/10/2026 HD Supply formerly Home Depot Pro 45.34 PW Dept- Various Supplies 5/13/26 General Fund 100 6/10/2026 HD Supply formerly Home Depot Pro 551.68 PW Dept- Various Supplies 5/19/26 General Fund 100 6/10/2026 HD Supply formerly Home Depot Pro 145.66 PW Dept - Concrete Patch 5/11/26 Gas Tax Fund 212 094846 P 6/10/2026 HdL Software LLC 3,398.07
Business License Processing Svcs
Apr 2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094847 P 6/10/2026 Myers & Sons Hi-Way Safety Inc. 240.79 PW Dept - Glass beads Bags 6/2/26 Gas Tax Fund 212 094848 P 6/10/2026 Infinity Technologies 5,095.00
GIS Track & Maintain ADA Features
Apr 2026 General Fund 100
094849 P 6/10/2026 Innovative Fence Inc. 314.90
Fence Rental - 5110 District Blvd
5/9/26-6/9/26 General Fund 100
6/10/2026 Innovative Fence Inc. 689.00
Fence Rental 5110 District Blvd
(corner lot) 4/9/26 - 5/9/26 General Fund 100
6/10/2026 Innovative Fence Inc. 3,947.00
Welding Svcs - Atlantic & Randolph
5/12/26 Gas Tax Fund 212
094850 P 6/10/2026 Irvine FC Academy - Maywood 2,077.64 Comm Benefit Fund - Referee Fee
Reimb 6/3/26 General Fund 100
094851 P 6/10/2026 JMG Security System 186.00
CH-Security Alarm Svcs July-Sept
2026 General Fund 100
6/10/2026 JMG Security System 261.00
CY-Security Alarm Svcs July-Sept
2026 General Fund 100
094852 P 6/10/2026 Juan Lopez 5,500.00
Open Street 2026 - Stage & Sound
6/20/26 General Fund 100
094853 P 6/10/2026
Gregory Kiley dba Kiley & Associates
LLC 3,900.00
Federal Legislative Advocacy Svcs
4/16/26-5/15/26 General Fund 100
094855 P 6/10/2026 L.B. Johnson Hardware #1 24.12 PW Dept - Black Spray Paint 5/22/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 7.67 PW Dept - Drain Grate 5/14/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 47.18 PW Dept - Drill Bit 5/14/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 28.51 PW Dept - Duct Tape 5/21/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 (17.55)
PW Dept - Padlock (Returned)
5/26/26 General Fund 100
6/10/2026 L.B. Johnson Hardware #1 17.55 PW Dept - Padlock 5/26/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 46.06
PW Dept - Simple Green Cleaner
5/20/26 General Fund 100
6/10/2026 L.B. Johnson Hardware #1 37.49 PW Dept - Various Supplies 5/11/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 75.68 PW Dept - Various Supplies 5/18/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 42.77 PW Dept - Various Supplies 5/20/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 62.72 PW Dept - Various Supplies 5/28/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 60.31 PW Dept - Various Supplies 6/1/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 32.89 PW Dept - WD40 5/11/26 General Fund 100 6/10/2026 L.B. Johnson Hardware #1 76.81 PW Dept - Doorknob 5/13/26 General Fund 100 094856 P 6/10/2026 Regional TAP Service Center 480.00 Metro TAP Cards May 2026 Prop C Fund 222 094857 P 6/10/2026 LGP Equipment Rentals 696.00 Grinder Rental - 5/29/26 General Fund 100 094858 P 6/10/2026 Mario Arellano 60.00
Conference Parking Reimb-SCAG
May 2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 6/10/2026 Mario Arellano 178.14 Conference Reimb-SCAG May 2026 General Fund 100 094859 P 6/10/2026 Maywood Car Wash 480.03 Car Wash/Gas Apr 2026 General Fund 100 094860 P 6/10/2026 Maywood Mutual Water No.1 45.39
4400 E Slauson Ave 4/21/26-6/4/26 -
Final Bill General Fund 100
6/10/2026 Maywood Mutual Water No.1 40.45
5921 Atlantic Ave 4/21/26-6/4/26 -
Final Bill General Fund 100
094861 P 6/10/2026 Tri-City Mutual Water Company 439.20 5000 Slauson Ave May 2026 General Fund 100 6/10/2026 Tri-City Mutual Water Company 2,652.00 5950 Walker Ave May 2026 General Fund 100 094862 P 6/10/2026 Metro Transit Services 41,004.66
Express Shuttle & Dial-A-Ride Transit
Svcs May 2026 Prop A Fund 221
094863 P 6/10/2026 Nancy Rodriguez 472.84 Conference Reimb - CIRA May 2026 General Fund 100 094864 P 6/10/2026 Nationwide Environmental Services 7,537.00 Street Sweeping Svcs May 2026 Gas Tax Fund 212 094865 P 6/10/2026 Pedro Velez 50.00 Youth Commission Stipend 5/13/26 General Fund 100 094866 P 6/10/2026
Los Angeles County Department of
Public Health 1,020.00
4801 E 58th St Health Permit/License
FY26-27 General Fund 100
094867 P 6/10/2026 Pure Water Partners LLC 529.80
CH Water Dispenser Rental 4/24/26-
7/23/26 General Fund 100
094868 P 6/10/2026 QDoxs 53.83 Xerox Copier 6/5/26-7/4/26 General Fund 100 6/10/2026 QDoxs 128.29 Xerox Copier Jun 2026 General Fund 100 094869 P 6/10/2026 Revueltas Landscape Inc 550.00 Extra Landscape Svcs Mar 2026 General Fund 100 6/10/2026 Revueltas Landscape Inc 6,000.00 Landscaping Svcs May 2026 General Fund 100 6/10/2026 Revueltas Landscape Inc 2,590.00 Extra Landscape Svcs Mar 2026 Gas Tax Fund 212 6/10/2026 Revueltas Landscape Inc 4,325.00 Landscaping Svcs May 2026 Gas Tax Fund 212 094870 P 6/10/2026 River in Action 13,629.59
Comm Benefit Fund - Staff Time &
Program Reimb 6/1/26 General Fund 100
094871 P 6/10/2026 Ronald Wagniere 29.00 Citation Refund 5/19/26 General Fund 100 094872 P 6/10/2026

SHERIFF'S DEPT COUNTY OF LOS
ANGELES 514,938.40
Municipal Law Enforcement Svcs Apr
2026 General Fund 100
094873 P 6/10/2026 SJM Industrial Radio 3,952.75
CH Dept- Motorola Portable Radio
3/19/26 General Fund 100
094874 P 6/10/2026
Stantec Planning & Landscape
Architecture 28,022.00
Slauson Ave & Atlantic Blvd
Congestion Relief Improv Apr 202 Grant Fund 261
094875 P 6/10/2026 Staples Business Advantage (153.91)
CH - Various Supplies (Returned)
5/9/26 General Fund 100
6/10/2026 Staples Business Advantage 111.42 Fin Dept - HP Ink Toner 5/16/26 General Fund 100 6/10/2026 Staples Business Advantage 386.84 Fin Dept - HP Ink Toner 5/30/26 General Fund 100 094876 P 6/10/2026 T-MOBILE 676.75 Cell Phone Svcs 4/21/26-5/20/26 General Fund 100 094877 P 6/10/2026 Transtech Engineers Inc 4,950.00 CIP Management Svcs Mar 2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 6/10/2026 Transtech Engineers Inc 28,066.50
General City Engineering Svcs Mar
2026 General Fund 100
6/10/2026 Transtech Engineers Inc 5,550.00
General City Engineering Svcs Mar
2026 Gas Tax Fund 212
6/10/2026 Transtech Engineers Inc 8,397.50 CIP Management Svcs Mar 2026 Prop C Fund 222 6/10/2026 Transtech Engineers Inc 4,034.00 CIP Management Svcs Mar 2026 CDBG 243 6/10/2026 Transtech Engineers Inc 50,378.25 CIP Management Svcs Mar 2026 Grant Fund 261 094878 P 6/10/2026 UniFirst Corporation 94.34 Building Mat Svcs 5/14/26 General Fund 100 6/10/2026 UniFirst Corporation 94.34 Building Mat Svcs 5/21/26 General Fund 100 6/10/2026 UniFirst Corporation 94.34 Building Mat Svcs 5/28/26 General Fund 100 6/10/2026 UniFirst Corporation 94.34 Building Mat Svcs 5/7/26 General Fund 100 094879 P 6/10/2026 Valentina Ortiz 50.00 Youth Commission Stipend 5/13/26 General Fund 100 094880 P 6/10/2026 Vernon City of 23.08 Slauson/Downey 3/12/26-4/12/26 General Fund 100 094881 P 6/10/2026 Willdan Engineering 1,875.00 Code Enforcement Svcs Apr 2026 General Fund 100 094882 P 6/10/2026 World Private Security Inc. 16,856.00 Crossing Guard Services May 2026 Gas Tax Fund 212 094883 P 6/10/2026 Zumar Industries Inc. 530.84 PW Dept - Street Name Signs 5/15/26 Gas Tax Fund 212 094884 P 6/11/2026 Triple Ink Print Production LLC 4,410.00 5k Event - Racer Shirts 6/20/26 General Fund 100 ACH-618 5/5/2026
California Public Employees'
Retirement System 10,844.27 Contribution 4/5/2026-4/18/2026 General Fund 100 5/5/2026
California Public Employees'
Retirement System 1,091.01 Contribution 4/5/2026-4/18/2026 Gas Tax Fund 212 5/5/2026
California Public Employees'
Retirement System 99.05 Contribution 4/5/2026-4/18/2026 Prop A Fund 221 5/5/2026
California Public Employees'
Retirement System 249.31 Contribution 4/5/2026-4/18/2026 Prop C Fund 222 5/5/2026
California Public Employees'
Retirement System 167.85 Contribution 4/5/2026-4/18/2026 Measure R Fund 224 5/5/2026
California Public Employees'
Retirement System 507.21 Contribution 4/5/2026-4/18/2026 Measure M Fund 225 5/5/2026
California Public Employees'
Retirement System 682.06 Contribution 4/5/2026-4/18/2026 CDBG 243 5/5/2026
California Public Employees'
Retirement System 84.21 Contribution 4/5/2026-4/18/2026 Street Lighting Fund 251 5/5/2026
California Public Employees'
Retirement System 160.60 Contribution 4/5/2026-4/18/2026 Permanent Local Housing
Allocation 501
5/5/2026
California Public Employees'
Retirement System 154.23 Contribution 4/5/2026-4/18/2026 Successor Agency Fund 611

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-619 5/11/2026
California Joint Powers Insurance
Authority 22,355.58 CJPIA May 2026 General Fund 100
ACH-620 5/13/2026 Colonial Life 27.44 Colonial Life Apr 2026 General Fund 100 ACH-621 5/14/2026 State Compensation Insurance Fund 4,415.00 Workers Comp Insurance - May 2026 General Fund 100 ACH-622 5/14/2026 US Bank Fees 130.00 Analysis Svc Charges May 2026 General Fund 100 ACH-623 5/18/2026
American Family Life Assurance
Company of Columbus (AFLAC) 643.10 Aflac payment Apr 2026 General Fund 100 ACH-624 5/19/2026
California Public Employees'
Retirement System 10,595.38 Contribution 4/19/2026-5/2/2026 General Fund 100 5/19/2026
California Public Employees'
Retirement System 1,157.83 Contribution 4/19/2026-5/2/2026 Gas Tax Fund 212 5/19/2026
California Public Employees'
Retirement System 99.05 Contribution 4/19/2026-5/2/2026 Prop A Fund 221 5/19/2026
California Public Employees'
Retirement System 333.52 Contribution 4/19/2026-5/2/2026 Prop C Fund 222 5/19/2026
California Public Employees'
Retirement System 221.56 Contribution 4/19/2026-5/2/2026 Measure R Fund 224 5/19/2026
California Public Employees'
Retirement System 502.89 Contribution 4/19/2026-5/2/2026 Measure M Fund 225 5/19/2026
California Public Employees'
Retirement System 682.06 Contribution 4/19/2026-5/2/2026 CDBG 243 5/19/2026
California Public Employees'
Retirement System 84.21 Contribution 4/19/2026-5/2/2026 Street Lighting Fund 251 5/19/2026
California Public Employees'
Retirement System 149.93 Contribution 4/19/2026-5/2/2026 Permanent Local Housing
Allocation 501
5/19/2026
California Public Employees'
Retirement System 217.38 Contribution 4/19/2026-5/2/2026 Successor Agency Fund 611 ACH-625 5/21/2026 Southern California Edison 3,442.01 Various Locations Apr 2026 General Fund 100 5/21/2026 Southern California Edison 2,463.96 Various Locations Apr 2026 Gas Tax Fund 212 5/21/2026 Southern California Edison 10,606.34 Various Locations Apr 2026 Street Lighting Fund 251 ACH-626 5/21/2026 Southern California Edison 85.04
5317 Atlantic Ave PED 4/17/2026-
5/17/2026 Gas Tax Fund 212
ACH-627 5/21/2026 Southern California Edison 251.96
5916 King Ave/5913 Mayflower Ave
4/10/2026-5/10/2026 Gas Tax Fund 212
ACH-628 5/21/2026 Southern California Edison 7,797.12 Everett Ave 4/1/26-4/30/26 Gas Tax Fund 212 ACH-629 5/21/2026 Southern California Edison 1,184.44 4805 E 58th St 4/13/2026-5/11/2026 General Fund 100 ACH-630 5/22/2026 Automatic Data Processing 619.24 Payroll Fees May 2026 General Fund 100 ACH-631 5/22/2026 8x8 Inc. 19.50 Telephone Svcs X Series General Fund 100 ACH-632 5/28/2026 The Gas Company 14.30 4319 Slauson Ave 4/8/26-5/7/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-633 5/28/2026 The Gas Company 19.53 4317 Slauson Ave 4/8/26-5/7/26 General Fund 100 ACH-634 5/28/2026 The Gas Company 19.53 4323 Slauson Ave 4/8/26-5/7/26 General Fund 100 ACH-635 6/1/2026 US Bank Fees 25.00
Bank Merchant Fees- Rental Registry
Credit Card May 2026 General Fund 100
ACH-636 6/1/2026 US Bank Fees 35.00
Bank Merchant Fees - Rental Registry
Checks May 2026 General Fund 100
ACH-637 6/1/2026 US Bank Fees 1,012.86
Bank Merchant Fees - Front Counter
May 2026 General Fund 100
ACH-638 6/4/2026 8x8 Inc. 473.45 Telephone Svcs May 2026 General Fund 100 ACH-639 6/10/2026
California Joint Powers Insurance
Authority 22,355.58 CJPIA June 2026 General Fund 100
ACH-640 6/10/2026
California Public Employees'
Retirement System 34,616.61 Health Contribution June 2026 General Fund 100 6/10/2026
California Public Employees'
Retirement System 5,042.22 Health Contribution June 2026 Gas Tax Fund 212 6/10/2026
California Public Employees'
Retirement System 368.24 Health Contribution June 2026 Prop A Fund 221 6/10/2026
California Public Employees'
Retirement System 925.92 Health Contribution June 2026 Prop C Fund 222 6/10/2026
California Public Employees'
Retirement System 642.89 Health Contribution June 2026 Measure R Fund 224 6/10/2026
California Public Employees'
Retirement System 2,011.52 Health Contribution June 2026 Measure M Fund 225 6/10/2026
California Public Employees'
Retirement System 3,197.87 Health Contribution June 2026 CDBG 243 6/10/2026
California Public Employees'
Retirement System 186.14 Health Contribution June 2026 Street Lighting Fund 251 6/10/2026
California Public Employees'
Retirement System 348.86 Health Contribution June 2026
Permanent Local Housing
Allocation 501
6/10/2026
California Public Employees'
Retirement System 662.27 Health Contribution June 2026 Successor Agency Fund 611 ACH-641 6/10/2026
U.S. Bank Corporate Payment
System 6,805.69 Cred Card - 5/15/26 Stmt General Fund 100 Total ACH and Warrant Registers 1,808,494.42
5/21/2026 Payroll Transfer 80,392.20
Payroll Pay Period 5/3/2026 -
5/16/2026
6/4/2026 Payroll Transfer 80,258.64
Payroll Pay Period 5/16/2026 -
5/30/2026
Total ACH, Warrant Registers and Payroll Transfer 1,969,145.26

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: June 24, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6470 ADOPTING THE CITY'S

UPDATED ANNUAL INVESTMENT POLICY
RECOMMENDATION:

Staff recommends that the City Council review and consider approving the adoption of Resolution No. 6470 the City's Annual Investment policy.

BACKGROUND:

Local agency investments, including the types of securities permitted, are governed by the California Government Code. Historically, agencies were required to annually adopt an investment policy in a public meeting. Although legislative amendments in 2004 and 2009 made this requirement optional, the law continues to encourage agencies to adopt and annually review their investment policies pursuant to Government Code Section 53646. In alignment with these best practices and state guidance, the City of Maywood reviews and updates its Investment Policy each year.

DISCUSSION:

The City of Maywood's proposed investment policy is fully compliant with the California Government Code.

There are no changes to the City's Investment Policy.

The City's investment portfolio currently consists of funds held in the Local Agency Investment Fund (LAIF) and traditional bank accounts. Established in 1977, LAIF continues to serve as a reliable and secure investment vehicle for local governments and special districts. Governed by California Government Code Section 16429.1 et seq., LAIF allows local agencies to participate in the State's pooled investment program.

Through this program, local agencies benefit from the State Treasurer's Office investment expertise and access to a diversified investment portfolio valued in the hundreds of millions of dollars, all at no additional cost to taxpayers.

In addition, on June 24, 2020, the City Council approved the establishment of Section 115 trust accounts through the California Employers' Pension Prefunding Trust (CEPPT) and the California Employers' Retiree Benefit Trust (CERBT), both administered by the California Public Employees' Retirement System (CalPERS).

These Section 115 trust funds serve as a funding mechanism to prefund future pension and retiree benefit obligations.

More recently, on June 25, 2025, the City Council approved the incorporation of CAMP into the City's Investment Policy. The addition of CAMP enhances the flexibility, diversification, and earning potential of the

City's investment portfolio while maintaining compliance with applicable legal requirements and fiduciary standards.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

ATTACHMENT(S)

1. Resolution No. 6470 – Investment Policy

2. Exhibit A – Investment Policy, Fiscal Year 2026–27

RESOLUTION NO. 6470

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD ADOPTING THE FISCAL YEAR 2026-2027

INVESTMENT POLICY
WHEREAS, Government Code Section 53646 recommends that local agencies review and approve an investment policy on an annual basis at a public meeting;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. The City Council hereby adopts the investment policy attached hereto as Exhibit A for the Fiscal Year 2026-2027. Such policy supersedes all prior investment policies adopted by the City Council.

Section 2. The recitals set forth above are true and correct and incorporated herein as if set forth in full.

Section 3. The City Clerk shall certify the adoption of this resolution and shall keep a copy of this resolution and the Investment Policy for Fiscal Year 2026-2027 on file.

PASSED, APPROVED AND ADOPTED this 24th day of June, 2026.

__________________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:

Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA
I, Miguel Leon, Deputy City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6470 was adopted at a regular meeting of the City Council of the City of Maywood held on the 24th day of June, 2026 by the following vote:

AYES:

NAYES:

ABSENT:

ABSTAINED:
____________________________________
Miguel Leon, Deputy City Clerk

City of Maywood
Investment Policy
Fiscal Year 2026-2027
_____________________________________________________________________ The purpose of this statement is to comply with California Government Code Sections 53600 et seq. and to provide clear guidelines for the prudent investment of the City’s funds.

Introduction
This policy was developed to formalize the City of Maywood’s intent to implement prudent investment practices and to serve the public's best interest regarding investment management and fiscal operations and accountability. Revisions to this policy shall be executed when needed through compliance to federal or state mandates and annual review and adoption at a regular meeting by the City Council.

Scope
The scope of this investment policy applies to all financial assets and funds held by the City. The Finance Director is authorized to invest the City's funds as prescribed by California Government Code section 53600. These funds are defined in the City's Annual Financial Report.

Policy Statement
The City of Maywood in addition to the Maywood Successor Agency, hereafter referred to as "the City", through the adoption of this policy shall invest public funds in a manner that will provide maximum security of the principal invested while meeting the cash flow needs of the City. There is a subordinate emphasis on providing the highest yield (return) on the principal. Further, the City will conform to all applicable Federal, State, and City statutes governing the investment of public funds.

Maintain Public Trust

All participants in the investment process shall act as custodians of the public trust.

Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of the public trust.

Delegation of Authority
The City Manager, serving as the City’s Treasurer officer, shall be responsible for all investment management decisions and related activities.

Investment Philosophy and Prudence
The standard of prudence to be used in the investment function shall be the "Prudent Investor” Standard and shall be applied in the context of managing the overall portfolio. Securities shall generally be held until maturity, with the following exceptions:
• A security with declining credit may be sold early to minimize loss of principal. • Liquidity needs of the portfolio require that the security be sold. • A security swap would improve the quality, yield, or target duration in the portfolio.

Prudent Investor Standard: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law. "In consideration of an investment, the safety of the capital as well as income is part of the "prudent person" approach. Investment officers a c t i n g in a c c o r d a n c e with t h e investment policy a n d exercising due diligence shall be relieved of personal r e s p o n s i b i l i t y for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

Objectives
The investment policy and practices of the C ity of Maywood are based upon State law and prudent money management. The primary objectives of this policy are in priority order:
• SAFETY OF PRINCIPAL: Safety of principal is the foremost objective of the city.

The investment of funds shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To achieve this goal, diversification is required in the portfolio's composition. The investment portfolio will be diversified to avoid unreasonable and avoidable risks regarding specific security types and individual financial institutions. With diversification, failure of any one institution would not unduly harm the City's cash flow. • LIQUIDITY: The investment portfolio shall be structured to match expected cash flow needs. City investments must be able to be easily sold with minimal risk of loss of principal or interest. Therefore, the City's investment portfolio will remain sufficiently liquid to enable the City to meet operating requirements, which might be reasonably anticipated.
• YIELD: Return on investment becomes a consideration after the basic requirements of investment safety and liquidity are achieved. The City's investment portfolio shall be designed with the objective of attaining a benchmark rate of return throughout budgetary and economic cycles commensurate with the City's investment risk constraints and the cash flow of the portfolio. The City's investment portfolio is designed to operate on a general "buy and hold" premise.

Authorized Investments and Suitable Investments
It is the policy of the City to diversify its investment portfolio. Invested funds shall be diversified to minimize the risk of loss resulting from over concentration of assets in a specific maturity, specific issuer, or specific class of securities. As part of the City’s diversification strategy, investments will be matched with anticipated cash flow requirements.

Investment of City funds is governed by the California Government Code Sections 53600 seq. Within the context of the limitations, the following investments are authorized as further limited herein:

Authorized Investments:

Maximum
Maximum
Maximum
% Investment in One
Authorized Investment Type Maturity
of
Portfolio Issuer
United States treasury Obligations 5 Years 100% 100%
United States Agency Securities 5 Years 100% 100%
Local Agency Bonds 5 Years 20% 10%
Banker's Acceptances 180 days 40% 30%
Commercial Paper 270 days 15% 10%
Certificates of Deposit 2 Years 30% 30%
Money Market Mutual Funds N/A 20% 10%
Local Agency Investment Fund
(LAIF) N/A 100% 100%
Mutual Funds N/A 20% 10%
Joint Powers Authority Local
Government Investment Pools
(GC Code 53601 (b))
No % or
maturity limit 100% 100%
Unauthorized Investments:

The following are considered to be of a higher risk factor and therefore are prohibited:
• Common Stocks
• Derivative based instruments
• Repurchase Agreements
• Reverse repurchase agreements
• Inverse floaters
• Futures and options
• Mortgage-Backed Securities
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations, will be incorporated into the City's Investment Policy and supersedes any and all previous applicable language.

Investment Pools/Mutual Funds/Pension Trust Funds
The Finance Director shall thoroughly investigate any pooled investment funds, including mutual funds and pension trust funds. Investment pools, mutual funds, and pension trust funds shall be evaluated using the following items:
• A description of eligible investment securities, and a written statement of investment policy and objectives.

• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced, and the program audited. • A description of who may invest in the program, how often, and what size deposit and withdrawal are allowed.
• A schedule for receiving statements and portfolio listings. • Are reserves, retained earnings, etc. utilized by the pool/fund? • A fee schedule, and when and how is it assessed.

Safekeeping and Custody
Security transactions entered into by the City shall be conducted on a deliveryversus- payment (DVP) basis or if held with the same company from which the securities are purchased, are held in the name of or under the control of the agency and kept in a legally separate trust account.

Authorized Financial Dealers and Institutions
City shall transact business with financial institutions authorized to provide investment services in the State of California.

Internal Control
The Finance Director shall establish appropriate procedures designed to provide proper control over investments and deposits. On an annual basis these controls will be reviewed in conjunction with the annual audit of the City. This review will assure compliance with policies and procedures.

Ethics and Conflict of Interest
The Finance Director shall avoid any transaction that might impair public confidence in the City's ability to govern and manage the investment of public funds in an effective manner. The Finance Director or any other official charged with the responsibility of making investment decisions shall have no vested interest in any investment being made involving public funds of the City and shall gain no financial benefit from such investment decisions. All participants in the City's investment process shall seek to act responsibly as custodians of the public trust and shall immediately disclose to the City Council any material financial interests in financial institutions that conduct business within their jurisdiction as well as any large personal financial/investment positions that could be related to the performance of the City.

Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. Given this objective, the benchmark for investments shall reflect the prominent and persistent characteristics of the portfolio over time. The benchmark may be adjusted periodically when material changes take place.

Reporting
The Finance Director shall render quarterly investment reports to the City Council.

In addition, the Investment Policy will be provided annually at the beginning of each calendar year and updated as needed.

Investment Policy Review
The investment policy shall be reviewed at least annually to ensure its consistency with the overall objectives of SAFETY, LIQUIDITY and YIELD and its relevance to current law, financial and economic trends and to meet the needs of the City. This policy shall be reviewed annually by the City Council and any amendments to the policy must be approved by the City Council.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 11.

DATE: June 24, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION OF APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH

AVANT-GARDE FOR THE PROVISION OF PERMANENT LOCAL HOUSING ALLOCATION (PLHA) RESIDENTIAL REHABILITATION PROGRAM SERVICES IN AN AMOUNT NOT TO EXCEED $55,405
RECOMMENDATION:

Staff recommends that the City Council approve a Professional Services Agreement with Avante-Garde to provide Permanent Local Housing Allocation (PLHA) Residential Rehabilitation Program Services and authorize the City Manager to execute a Professional Services Agreement, in a form approved by the City Attorney, in an amount not to exceed $55,405 for an initial term through September 30, 2027.

BACKGROUND:

The Permanent Local Housing Allocation (PLHA) Program provides ongoing funding to local jurisdictions to address housing needs and preserve housing opportunities for low- and moderate-income households. The City of Maywood has allocated PLHA Year 4 funds in the amount of $201,957 and PLHA Year 5 funds in the amount of $105,805, for a combined total of approximately $307,762, to establish and implement a Residential Rehabilitation Program. These grant funds are reimbursable and managed by the Los Angeles County Development Authority (LACDA).

At this time, the specific loan structure and guidelines have not been finalized or approved by the City Council or LACDA. As part of this professional service agreement, the consultant selected will assist the city with finalizing the program guidelines. Following LACDA's review and incorporation of any required revisions, the final program guidelines, including the proposed loan structure and terms, will be presented to the City Council for consideration and approval. At that time, the City Council will have the opportunity to determine whether assistance will be offered as a deferred loan, forgivable loan, or another eligible financing structure.

Historically, rehabilitation programs utilize 0% deferred loans that are repaid upon the sale, transfer, refinancing, or other triggering events affecting the property.

On April 23, 2026, the City issued a Request for Proposals (RFP) seeking qualified firms to assist with the initial implementation of the PLHA Residential Rehabilitation Program and provide training to City staff to facilitate long-term program administration. Proposals were due on May 22, 2026.

DISCUSSION:

The City received proposals from the following firms:

• Avant-Garde;
• RSG, Inc.; and
• Naader L. Ho.

Staff evaluated each proposal using the criteria established in the RFP, which included:
• Demonstrated experience administering residential rehabilitation programs; • Experience implementing PLHA-funded activities and working with the Los Angeles County Development Authority (LACDA);
• Qualifications and experience of assigned personnel;
• Organizational capacity and contingency planning;
• Understanding of the City's scope of work and proposed implementation approach; • References and demonstrated success performing similar services; and • Cost competitiveness.

Following the evaluation process, Avant-Garde received the highest overall ranking and was determined to be the most qualified proposer.

AVANT-GARDE demonstrated extensive experience administering housing rehabilitation programs funded through PLHA, CDBG, HOME, CALHOME, ARPA, and other state and federal funding sources. The firm also demonstrated direct experience working with LACDA requirements and implementing PLHA-funded programs for jurisdictions including Lynwood, Commerce, El Monte, and Huntington Park.

Additionally, Avant-Garde possesses familiarity with the City of Maywood's administrative processes through prior grant administration services performed on behalf of the City, allowing for efficient implementation and reduced onboarding time.

The proposed services include, but are not limited to:
• Finalizing program guidelines, forms, and loan documents; • Training City staff on PLHA program administration;
• Assisting with homeowner intake and eligibility determinations; • Conducting inspections and preparing rehabilitation work write-ups; • Coordinating environmental review requirements;
• Preparing bid packages and contractor documentation;
• Facilitating contractor clearance and procurement requirements; • Preparing and executing loan documents;
• Conducting progress inspections and authorizing payments; • Establishing loan portfolio tracking systems;
• Developing owner-occupancy certification procedures; and • Providing ongoing technical assistance as needed through program completion.

Based on the proposal evaluation process, staff recommends awarding the agreement to Avant-Garde.

LEGAL REVIEW:

The City Attorney has reviewed the report.

FISCAL IMPACT:

The proposed Professional Services Agreement shall not exceed $55,405 and will be funded through the City's PLHA Year 4 and Year 5 allocations. The City's total PLHA allocation for the Residential Rehabilitation Program is approximately $307,762. In accordance with applicable PLHA requirements, administrative

expenditures, including consultant and eligible personnel costs, may not exceed twenty percent (20%) of the total allocation, or approximately $61,552.40.

The recommended agreement amount allows the City to remain compliant with these administrative limitations while preserving the maximum amount of funding available for direct residential rehabilitation assistance to eligible homeowners. At this time, approval of the agreement will not require the use of General Fund resources.

ATTACHMENT(S)

1. Avant-Garde – City of Maywood PLHA Residential Rehabilitation Program (Final)

2. Professional Services Agreement with Avant-Garde – Residential Rehabilitation Program

PROPOSAL FOR:

PERMANENT LOCAL HOUSING ALLOCATION (PLHA)

RESIDENTIAL REHABILITATION PROGRAM SERVICES

CITY OF MAYWOOD
PREPARED FOR:
909.895.7146 • 807 S Lemon Ave, Diamond Bar, CA

1 | Page
PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
May 22, 2026
City of Maywood
Attn: Housing Division
4319 E. Slauson Avenue
Maywood, CA 90270
Subject: REQUEST FOR PROPOSAL – PLHA Residential Rehabilitation Program Services It is with great pleasure that AVANT-GARDE submits its proposal to provide Permanent Local Housing Allocation (PLHA) Residential Rehabilitation Program Services to the City of Maywood.

A 100% woman-owned firm, Advanced Avant-Garde Corporation was incorporated in September 2002 and our corporate office is located at 807 S Lemon Ave, Diamond Bar, CA 91789. AVANTGARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).

AVANT-GARDE has built a strong reputation for delivering innovative, successful solutions for several public agencies. We have a successful track record of providing the same services to several municipalities, including the Cities of Maywood, Huntington Park, Palmdale, Perris, Moreno Valley, Rialto, El Monte, South Gate, Baldwin Park, Bellflower, Pico Rivera, Montebello, Lynwood, Commerce, and Cudahy. We offer the talents of some of the most skilled grant writers, fund administrators, and program managers in the industry, providing clients with innovative and cost-effective solutions on a wide variety of projects.

To provide exceptional services as outlined in Section IV- Scope of Services in the RFP, we present a highly qualified and experienced team of program managers and coordinators, each with years of experience in providing identical services to Cities throughout Southern California. We have assigned the firm principal, Lissette Montoya, to serve as the Point of Contact. Ms. Montoya will oversee all assigned staff and will ensure successful administration of all activities.

AVANT-GARDE is willing to perform the services as described in the RFP. AVANT-GARDE acknowledges the insurance requirements set on the Agreement for Professional Services. Please contact me or Lissette Montoya, the firm’s principals, at (909) 895-7146 or email [email protected] or [email protected] if there are any questions. We look forward to meeting with you to discuss our services and the opportunity to continue serving your community.

Sincerely,
Ana Marie LeNoue, President
Cover Letter

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
Cover Letter................................................................................................................................................. 1 Experience and Qualifications .................................................................................................................... 3 Approach to Scope of Services ................................................................................................................. 17 Cost Proposal............................................................................................................................................ 23 Table of Contents

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services

FIRM QUALIFICATIONS
AVANT-GARDE is a highly experienced consulting firm with a proven track record of delivering innovative solutions for public agencies across Southern California, including numerous cities and regional authorities. Our years of practice have resulted in a solid foundation of experience and technical expertise and a dedication to integrity, excellence, and quality. We are proud of our strong reputation in meeting aggressive schedules and our ability to multi-task to provide our clients specialized attention and service. Services offered by our firm include:
• Grant Writing and Administration
• Program Management
• Funding Administration
• Compliance Management including Labor Compliance
• Construction Coordination (Bid development, analysis, etc.) • Community Outreach
Advanced AVANT-GARDE Corporation was incorporated in September 2002, and our corporate office, from which services will be provided, is located at 807 S Lemon Ave, Diamond Bar, CA 91789.

AVANT-GARDE is a 100% woman-owned California Corporation. Firms principals and primary point of contact are Ana Marie LeNoue and Lissette Montoya. Furthermore, AVANT-GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE). AVANT-GARDE’s website: www.agi.com.co/ AVANT-GARDE's professional staff of 33 have a deep understanding of the various ways a single project can impact the entire organization and its desired growth and development. We believe in working as a team, leveraging our collective strengths to complement each other's efforts. This approach leads to the creation of options and services that best serve our clients' goals and objectives. Our extensive experience in serving municipalities has been marked by close attention to detail, a focus on meeting the specific needs of each client, and the prompt delivery of products, studies, and services.

We have a strong reputation for meeting aggressive deadlines, delivering high-quality results, and building strong, collaborative relationships with our clients. Our services are tailored to meet the specific needs of each agency, assisting them in identifying and securing funding, developing and implementing successful programs, and ensuring compliance with all relevant regulations.

We understand the importance of professionalism, responsiveness, and clear communication when working with city staff, administrators, elected officials, residents, and partner agencies. Our team’s familiarity with public-sector processes and “City Hall culture” allows us to work efficiently Experience and Qualifications

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
within fast-paced government environments while delivering exceptional service and fostering strong collaborative relationships.

AVANT-GARDE possesses extensive knowledge of the City of Maywood’s processes and administrative policies, gained through our role in providing CIP Grant Administration Services to the Public Works Department. As a subconsultant to Transtech Engineers, we have successfully delivered funding administration, labor compliance, and planning support services for the City. This prior experience has given AVANT-GARDE a deep understanding of Maywood’s operations, making our team uniquely equipped to execute the scope of work outlined in the RFP. Our familiarity with the City’s practices ensures that we can seamlessly integrate into its ongoing program efforts and deliver results efficiently without the need for additional time to adapt to existing workflows.

AVANT-GARDE is currently providing Housing Rehabilitation Program Services to numerous cities throughout Southern California, demonstrating our capacity and regional expertise. Our experience serving both large urban centers and small municipalities allows us to effectively tackle the unique challenges and opportunities each client faces. Our reputation for providing innovative and successful solutions includes collaborations with various public agencies, such as the Cities of Huntington Park, Palmdale, Baldwin Park, El Monte, Industry, Montebello, La Mirada, Perris, Norwalk, Bellflower, Cudahy, Bell Gardens, South Gate, Pico Rivera, Pasadena, Maywood, Monterey Park, Commerce, Huntington Beach, Ventura, Lynwood, Moreno Valley, Rialto, West Covina, METRO and many more.

Financial Condition
AVANT-GARDE is in good financial condition and does not have any conditions (bankruptcy, pending litigation, outstanding claims, planned office closures, impending merger, etc.) that may impede our ability to provide grant administration services to the City.

EXPERIENCE
AVANT-GARDE brings extensive expertise in housing rehabilitation services, closely aligning with the scope outlined in this RFP. Our firm has a proven track record of delivering residential rehabilitation program services for multiple public agencies, successfully integrating with existing teams to support departmental objectives, maintain operational continuity, and uphold strict compliance with all applicable regulations and deadlines.

Our team has significant experience managing federally, state, and locally funded housing programs, with a specialized focus on residential rehabilitation. AVANT-GARDE has worked extensively with the Los Angeles County Development Authority (LACDA), including active involvement in PLHA projects and activities, and has a comprehensive understanding of LACDA and State HCD program requirements. Leveraging this experience, our team ensures effective oversight of rehabilitation programs, rigorous regulatory compliance monitoring, timely reporting,

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
and detailed administrative support, helping housing initiatives operate efficiently and serve community needs effectively.

In direct alignment with this RFP, AVANT-GARDE staff possess substantial experience managing PLHA program activities, including familiarity with LACDA and HCD compliance frameworks. Our involvement in administering PLHA-related programs for cities such as Lynwood, Commerce, El Monte, and Huntington Park demonstrates our capability to deliver similar services with consistency, precision, and compliance to ensure successful program outcomes.

CITY OF LYNWOOD
AVANT-GARDE offers comprehensive Community Development (Housing) services, including the administration and implementation of PLHA-funded programs for the City. Our expertise extends to managing the Housing Rehabilitation Program, encompassing tasks such as project management, program administration, and the implementation of housing-related activities to address community needs effectively.

In addition, AVANT-GARDE developed the guidelines, policies, and procedures for the Residential Rehabilitation Program to ensure seamless program execution and compliance with funding requirements. We will also assist the City in administering the program, which includes managing dayto-day operations such as outreach, application review, eligibility determination, and program oversight.

Furthermore, AVANT-GARDE authored the policies and procedures for the PLHA Rental Assistance Program and currently oversees its daily operations. Services include application review, processing, and ensuring regulatory compliance to provide impactful assistance to those in need.

Through these efforts, AVANT-GARDE continues to support the City in advancing its community development and housing goals.

CITY OF COMMERCE
AVANT-GARDE is actively developing and implementing the City of Commerce’s PLHA Rental Assistance for Veterans Program, providing comprehensive support to ensure the program's success and effectiveness. Our team is assisting the City by creating detailed program guidelines, structuring application materials, establishing eligibility criteria, and designing internal processing workflows that prioritize compliance and operational efficiency.

As part of our services, AVANT-GARDE is conducting targeted outreach and community engagement initiatives to maximize program participation and inform eligible households about available resources. Our staff collaborate

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
closely with applicants, thoroughly reviewing documentation and determining eligibility in accordance with City requirements. Additionally, we provide regular progress and activity reports, attend meetings as needed, and offer ongoing support to assist the City in overseeing program operations and tracking outcomes effectively.

CITY OF EL MONTE
AVANT-GARDE provided comprehensive support in processing the PLHA application for the City of El Monte, ensuring alignment with program goals and regulatory requirements. In El Monte, this included offering First-Time Homebuyer and housing rehabilitation loans to qualified low-income residents to promote affordable housing opportunities.

As part of our services, AVANT-GARDE assisted with the development of program guidelines and the structuring of the application process to streamline program administration and ensure equitable access for eligible residents. In addition, we managed annual reporting, grant reporting, and financial review related to the PLHA funding to maintain compliance and provide city leadership with accurate insights into program performance.

Beyond PLHA-related initiatives, AVANT-GARDE also supported the City of El Monte by assisting with the development of guidelines for its Accessory Dwelling Unit (ADU) Program. This included crafting policies and procedures aimed at expanding housing options and increasing affordability through the creation of ADUs, while ensuring compliance with state and local requirements.

CITY OF HUNTINGTON PARK
Through funding provided by the California Department of Housing and Community Development, the City of Huntington Park has access to PLHA funds designed to support rental assistance, homelessness prevention, and long-term housing strategies. AVANT-GARDE is actively assisting the City in the administration of these funds to address critical housing needs within the community. Our services include supporting the City in the acquisition and rehabilitation of distressed properties for the purpose of developing affordable rental housing.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services

RESIDENTIAL REHABILITATION EXPERIENCE
Additionally, the AVANT-GARDE team possesses extensive experience in the development and implementation of residential rehabilitation programs funded by CDBG, HOME and CALHOME for the following cities:

CITY OF MONTEBELLO
Services Provided: Housing Rehabilitation Program, CDBG, and HOME, HOME-ARP Administration.

Years of Service: 2011 - Current

CITY OF BELLFLOWER
Services Provided: Housing Rehabilitation Program, CDBG, HOME, HOME-ARP, CDBG-CV, and ARPA Administration.

Years of Service: 2019 -Current

CITY OF SOUTH GATE
Services Provided: Housing Rehabilitation Program, CDBG, CalHome, HOME, CDBG-CV, and CIP Management Administration.

Years of Service: 2018 - Current

CITY OF CUDAHY
Services Provided: Housing Rehabilitation Program, CDBG Administration.

Years of Service: 2017 - Current

CITY OF RIALTO
Services Provided: Housing Rehabilitation Program, CDBG, HOME, CalHome, CDBG-CV, and ARPA Administration.

Years of Service: 2021 - Current

CITY OF ROSEMEAD
Services Provided: Housing Rehabilitation Program Administration Years of Service: 2022-2023

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services

REFERENCES
Below is a list of references available for contact. Descriptions of responsibilities and work performed are provided in the Experience section.

CITY OF LYNWOOD
Contact: Suzanne Trejo, Community Development Executive Assistant Phone No.: (310) 603-0220
Email: [email protected]
Address: 11330 Bullis Rd., Lynwood, CA 90262

CITY OF EL MONTE
Contact: Vanessa Sedano, Housing Manager
Phone No.: (626) 258-8831
Email: [email protected]
Address: 11333 Valley Blvd., El Monte, CA 91731

CITY OF COMMERCE
Contact: Jessica Serrano, Director of Community Development Phone No.: (323) 722-4805 Ext. 2811
Email: [email protected]
Address: 2535 Commerce Way, Commerce, CA 90040

KEY PERSONNEL
To provide exceptional services to the City of Maywood, we have compiled a highly qualified and experienced staff members. Firm Principal, Lissette Montoya, will serve as Project Representative and will oversee all assigned staff and ensure successful administration of program and document development. Our Project Representative will be supported by our Program Manager Ashley Sanchez. This team will be supported by the rest of the individuals included in this proposal based on the needs of the Department.

AVANT-GARDE is fully committed to providing the dedicated personnel outlined in this proposal. In the unforeseen event that a designated team member becomes unable to fulfill their responsibilities due unavoidable circumstances, AVANT-GARDE will implement an immediate contingency plan to ensure seamless project delivery. AVANT-GARDE has a pool of qualified personnel and will assign a backup professional from our current staff of 33 who possesses equal or greater qualifications, credentials, and relevant program experience. Any proposed changes in personnel will be communicated to the City promptly.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
Organizational Chart
Staffing Configuration
Utilizing the expertise of our team, AVANT-GARDE will assist as follows:

Lissette Montoya, Program Director – Oversee the project, team, and all activities; provide direct contact with the City. Provide fiscal management oversite; coordinate with Finance to address timeliness issues and perform drawdowns.

Ashley Sanchez, Program Manager – Manage the general program administration activities; evaluate and edit program manual; and complete required reporting.

Sr. Program Coordinators and Program Assistant – Maintain a waiting list; contact applicants; create and maintain project files; review applications; determine applicant eligibility; conduct environmental reviews; conduct property inspections; prepare work write-ups; determine contractor eligibility; conduct pre-construction meetings; monitoring construction; obtain SHPO clearance; take photos; and ensure property standards are met.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
Resumes of key personnel

LISSETTE MONTOYA, PROGRAM DIRECTOR
Education/Credential
 Master of Business Administration, California State Polytechnic University Pomona
 B.S. Business Management, California State Polytechnic University Pomona
Ms. Montoya has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs. She is experienced in issues impacting City governments and contract administration. Ms. Montoya is the Vice-President and CFO of AVANTGARDE. She has experience in identifying federal and state fund allocation balances, programming funds, and administers long-and-short range programs consistent with the economic capabilities of the City. Ms. Montoya directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion. Ms. Montoya has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time-critical and confidential studies related to fiscal and administrative requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses. Her team has successfully monitored federal and state funding for municipal agencies throughout Southern California and has secured over $567.3 million in funding for government agencies.

Relevant Experience
Ms. Montoya and her team have extensive experience in grant writing, project monitoring, labor compliance and funding administration services to ensure that the funding secured is spent per the requirements of the funding agency and within the required timelines. She also has experience in strategic budget planning specifically with Capital Improvement Programs.

Ms. Montoya has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time-critical and confidential studies related to fiscal and administrative requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
Ms. Montoya also has experience in public relations coordination, community outreach efforts, community relations and focus group moderation in both English and Spanish. Ms. Montoya has worked with several municipalities under contract to assist with managing and monitoring the cities’ CDBG, HOME, ESG and PLHA programs. This includes reviewing expenditure reports and commitment reports for programmed activities. She has conducted reviews of CAPER’s as well as Consolidated Plans and assisted with the public hearing process for amendments. She serves as project liaison with HUD regarding HOME program and CDBG activities. She has provided oversight for development of sub-recipient agreements as well as monitoring for Community Housing Development Organizations (CHDO) qualifications.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services

ASHLEY SANCHEZ, PROGRAM MANAGER
Education/ Credential
 LCP tracker Labor Compliance and Workforce Development  California LTAP Labor Compliance
 Center of Contract Compliance
Ms. Sanchez has over eight (8) years of providing administrative support services. She has worked in conjunction with the Project Managers of the company and has served as liaison to provide support on various projects. Ms. Sanchez is fluent in both English and Spanish for both written and verbal translation. Her overall experience includes project management and coordination of CDBG, HOME, ESG, PLHA, and ARPA programs and labor compliance monitoring. Before joining the Avant Garde team, Ms. Sanchez worked with Project Return Peer Support Network and Para Los Ninos as a Human Resources Assistant for both Non-Profit organizations. She was responsible for providing administrative support by processing and updating employee records.

Relevant Experience
Housing and Mobile Rehabilitation
Ms. Sanchez assist with the coordination of the CDBG and HOME Housing Rehabilitation Grant Programs by reaching out to potential applicants, and income qualifying applicants. Oversee active projects in construction, budget tracking, report on program performance and ensure the program achieves its goals. Maintain program files and ensure compliance with HUD requirements and City’s program guidelines and procedures. Services provided for the City of Rialto, Commerce, Lynwood and Hunting Park.

Measure A – Rental Assistance
Assist with the implementation and administration of the Measure A Rental Assistance Program in accordance with adopted program guidelines and local requirements. Services provided to the City of Huntington Park
PLHA Rental Assistance
Provide management and implementation support for the Permanent Local Housing Allocation (PLHA) Program. Responsibilities include coordinating with tenants and landlords, conducting income calculations, and collecting required documentation in compliance with program guidelines. Duties also include processing landlord agreements and coordinating with City staff to ensure rental assistance payments are issued directly to landlords. Services provided to the City of Lynwood.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
DAVID SANCHEZ, SR. PROGRAM COORDINATOR
Training/Credential
 Rail Safety and Wayside Woker - METRO
 California LTAP Labor Compliance
 NSPIRE Inspector Training Program
Relevant Experience
As a Program Coordinator, Mr. Sanchez’s main responsibilities include project management, labor compliance and construction management assistance for CDBG, HOME, and PLHA Programs. He has worked in conjunction with the project managers of the company and served as a liaison to provide support on various projects.

Mr. Sanchez has assisted in completing tasks related to both CDBG and HOME funded housing rehabilitation programs. He follows up with project contractors to obtain all necessary documentation in a timely and complete manner. Mr. Sanchez has provided housing rehabilitation and labor compliance services on more than 60 projects.

Relevant City Experience includes:

Housing Rehabilitation Experience
Assists with CDBG and HOME Housing Rehabilitation Grant and Loan Programs by reaching out to potential applicants; determining homeowners eligibility; meeting with applicants to review and sign necessary documents; performing site inspections, monitoring and evaluating construction and remodeling work; preparing work write ups and specifications, cost estimates, and change orders for rehabilitations work by contractors; drafting bid invitations, reviewing bids and establishing and maintaining project files to ensure documentation complies with HUD requirements and City’s program guidelines and procedures. Services provided for the Cities of Cudahy, Commerce, El Monte, Huntington Park, Montebello, Rosemead, Rialto and South Gate.

Public Housing Inspections
Assist Baldwin Park Housing Authority with Initial, Annual and Special Inspections. Communicating and coordinating with Property Owners, Property Managers, and Tenants regarding inspections and results. Inspect residential properties for compliance with building codes, property maintenance standards and Federal and State codes. Perform U.S Department of Housing and Urban Development (HUD) Housing Quality Inspection. Assist City of Baldwin Park with HOME Monitoring and Annual Inspections. Prepare and provide written reports regarding inspection results. Maintain and update records related to each property/ unit inspected.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
NORMA LOPEZ, SR. PROGRAM COORDINATOR
Education/Credential
B.S. in Urban and Regional Planning with Urban Design Option, California Polytechnic University, Pomona
Ms. Norma Lopez has over six years of experience in Federal, State and Local programs. Ms. Lopez has worked within the realm of City Planning, Housing and Community Development where her duties have included conducting qualitative and quantitative research, analyzing and interpreting data and statistics, processing entitlements, preparing staff reports, reviewing proposals and creating Local programs for the Community. As a Senior Program Coordinator, Ms. Lopez works in conjunction with the project managers of the company and serves as a liaison to provide support on various projects. Ms. Lopez assists by researching and interpreting HUD funding regulations for compliance, assisting in determining eligible projects and programs. Ms. Lopez also assists in the successful administration of funding requirements and program management. Her responsibilities have included interfacing with Federal, State and Local Agencies to define, develop and manage project scopes, schedules, and cooperative agreements.

Ms. Lopez has experience to several sources of funding including, but not limited to CDBG, CDBGCV, HOME, HOME-ARP, ESG, CPF, Homekey, and PLHA.

Relevant Experience
Policies and Procedures
Ms. Lopez’s extensive experience includes creating and updating comprehensive policies and procedures that adhere strictly to HUD and HCD regulations. Her expertise features the development of compliant, program-specific guidelines for PLHA and HOME-funded initiatives.

Federal Grant Management
Ms. Lopez's responsibilities include assisting with the research, preparation, and submission of HUD reports. She reviews and analyzes bid specifications and proposals for HUD-funded projects to ensure compliance with all applicable federal labor regulations. Additionally, she conducts monitoring for CDBG and HOME-funded rental projects. Ms. Lopez monitors the projects and activities of internal departments and sub-recipient agencies to ensure they comply with federal regulations. She also assists in creating, implementing, and reviewing program guidelines for local agencies to ensure adherence to HUD regulations. Furthermore, she prepares Environmental Reviews and Historic Preservation consultations for various HUD-funded projects and programs, including CDBG, CDBG-CV, HOME, HOME-ARP, ESG, and CPF funding for multiple local agencies.

She has experience with the HUD Environmental Review Online System (HEROS). Ms. Lopez also prepares staff reports and presentations for projects and programs that require City Council approval.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services

DIANA MENDOZA, PROGRAM ASSISTANT
Education/Credential
 A.S. Business Administration, Rio Hondo College, Whittier, CA Ms. Mendoza is the newest addition to the AVANT-GARDE team, providing vital programmatic and administrative support to Project Managers and municipal partners. She delivers comprehensive administrative services for housing rehabilitation programs, efficiently managing applicant intake, income eligibility verification, document compliance, inspection scheduling, and contractor communications. Ms. Mendoza serves as a key liaison between applicants, landlords, and city staff, ensuring transparent communication, timely follow-up, and strict adherence to HUD, HOME, CDBG, and local program requirements. Furthermore, her full fluency in English and Spanish facilitates seamless community outreach, contributing directly to the successful implementation of housing rehabilitation, rental assistance, and Tenant-Based Rental Assistance (TBRA) programs.

Relevant Experience:

Housing and Mobile Rehabilitation:

Ms. Mendoza provides comprehensive administrative and programmatic support for CDBG, HOME, and CalHome Housing Rehabilitation Programs. Her key responsibilities include applicant outreach, intake, and eligibility screening, as well as the verification of household income and the coordination of on-site property and construction inspections. Committed to program integrity, she maintains complete, audit-ready files to ensure absolute adherence to HUD and HCD regulations and municipal program guidelines. Services provided to the cities of Rialto, Commerce, and Huntington Park.

Measure A – Rental Assistance
Ms. Mendoza provides critical implementation and administrative support for the Measure A Rental Assistance Program. Her core duties include communications with applicants, reviewing applications for eligibility, performing income verifications, and coordinating directly with landlords and property managers. Through diligent file management, she ensures absolute compliance with adopted program guidelines and local requirements. Services provided to the City of Huntington Park.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services

MICHAEL IBARRA, PROGRAM ASSISTANT
Mr. Ibarra has over two years of experience providing detailed program support administration and labor compliance services for local government agencies. He is skilled in program implementation, coordination with applicants and landlords, income calculations, documentation review, payroll auditing, and ensuring regulatory compliance with HUD, HCD, HOME-ARP, DIR, as well as other federal and state requirements. He has a proven ability to manage multiple projects, maintain accurate program files, and support the effective delivery of community development and housing assistance programs.

Relevant Experience:

LACDA- Emergency Rental Assistant
Assist with the administration and implementation of the Emergency Rental Assistance Program.

Responsibilities include coordinating with tenants and landlords, conducting income calculations, and collecting necessary documentation in accordance with program guidelines. Additional duties involve processing landlord agreements and collaborating with City staff to ensure that rental assistance payments are made directly to landlords.

Measure A – Rental Assistance
Assist with the implementation and administration of the Measure A Rental Assistance Program in accordance with adopted program guidelines and local requirements. Service provided to the City of Huntington Park.

Tenant Based Rental Assistance
Provide administration and implementation support for HOME-ARP Tenant-Based Rental Assistance (TBRA) in accordance with HUD regulations and HOME-ARP program and funding requirements. Services provided to the City of Lynwood.

Labor Compliance
Monitor contracts to ensure contractor compliance with CDBG and applicable State and Federal wage requirements, including DIR, and, when applicable, DBE and Section 3 requirements.

Responsibilities include conducting employee field interviews, auditing certified payrolls, investigating potential violations, and preparing non-compliance notices for contractors. Maintain complete program files and ensure compliance with HUD, DIR, and the City’s program guidelines and procedures. These services are currently provided to the following agencies: El Monte, Lynwood, Commerce, Alhambra, South Gate, Montebello, Cudahy, and Metro.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services

SCOPE OF SERVICE
It is our understanding that the City of Maywood is seeking a highly qualified consultant to provide administration services for the implementation of the City’s Residential Rehabilitation Program.

AVANT-GARDE is committed to providing the scope of work identified below is based on a typical support service provided by our firm in other municipalities. Our scope can be modified based on the needs of the City.

1. Development of PLHA Residential Rehabilitation program documentation: Assist City with preparing and completing all required client applications, project checklists, Promissory Notes, Deeds of Trust, and related rehabilitation loan documents in compliance with LACDA and HCD requirements.

2. Assist with applicant intake and eligibility determination: Conduct preliminary interviews with homeowners to determine program eligibility, verify occupancy requirements, identify desired dwelling unit improvements, and collect and review required supporting documentation including income verification and grant deeds.

3. Conduct property inspections and develop rehabilitation scope: Perform property inspections, prepare cost estimates for rehabilitation work, and develop project specifications and bid documents for Residential Rehabilitation activities.

4. Coordinate environmental testing and clearance activities: Procure asbestos and leadbased paint testing, abatement, and clearance services, as required by applicable federal, state, and local regulations.

5. Manage contractor procurement and bid review: Review contractor bids with homeowners, verify contractor eligibility and licensing through the California State Contractors State License Board, and prepare award recommendations for review by the City’s Screening Committee.

6. Prepare and execute loan and contract documents: Prepare loan documents and ensure all required forms and disclosures are completed, executed, and/or recorded, including Promissory Notes, Notices of Right to Cancel, Deeds of Trust, Requests for Notice(s), Truth in Lending disclosures, and other City-required program documents.

7. Coordinate project implementation and construction oversight: Conduct preconstruction conferences with homeowners and contractors, perform progress inspections to monitor rehabilitation activities, and authorize progress payments to ensure work is completed in accordance with approved contract specifications.

8. Complete project closeout and compliance documentation: Execute Notices of Completion upon final inspection, obtain contractor and subcontractor lien releases, secure homeowner authorization for final payment, complete project closeout activities, and maintain permanent Approach to Scope of Services

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
files containing all documentation required for County, LACDA, and HCD monitoring and audit purposes.

9. Develop owner-occupancy certification procedures: Develop Continued Owner-Occupancy Certification forms and assist the City in establishing procedures for annual collection and tracking of homeowner self-certifications confirming continued principal residency.

10.Prepare loan portfolio reporting : Develop PLHA Loan Portfolio Status Reports for use by City program specialists and the Finance Department in accordance with LACDA reporting requirements.

11. Staff training and technical assistance: Provide training and ongoing technical assistance to City staff related as needed.

APPROACH

RESIDENTIAL REHABILITATION SERVICES
AVANT-GARDE is committed to providing the following technical assistance and administrative services for the City’s residential rehabilitation program.

A. Ongoing program coordination with City staff.
• Intake/Assessment of Eligibility: Make initial eligibility determination of applicants based on established City program eligibility criteria and HCD income guidelines and the apparent need for rehabilitation measures to correct relevant housing code or Housing Quality Standard (HQS) deficiencies.
• Property Inspection: Perform site visits to ascertain that approved and contracted/applicable rehabilitation work is proceeding properly and satisfactorily, will authorize (with the homeowner’s written approval, including signature and date) appropriate change orders, and will mediate in the event of owner dissatisfaction with the work done by the contractor. The initial property inspection takes place following Consultant’s determination of applicant and property eligibility to determine rehabilitation needs for the purpose of the funding recommendation, environmental review and whether or not hazardous materials testing will be necessary.
• Subsequent inspections take place during the construction phase to verify compliance with contract specifications in order to validate the release of funds from escrow to the contractor. Consultant and the owner will conduct the final inspection upon completion of all work items. Inspections will schedule during the rehabilitation process. • Environmental Documents: It is assumed that all projects will be exempt. • Work Write-Ups: For each eligible unit to be assisted, Consultant will complete a detailed Work Description and Bid Proposal that details the rehabilitation work to be performed,

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
including estimated costs of each activity, materials to be used, and industry or regulatory standards to be met. This write-up will be signed and dated upon approval by the homeowner.
• Solicitation and Selection of Contractors: Assist approved homeowners in the identification, proper solicitation, and selection of contractors qualified to perform the authorized rehabilitation of eligible housing units in accordance with the requirements of the program. Consultant will review work orders/contracts/agreements that homeowners will sign in contracting with contractors, and Consultant will assist homeowners in ensuring the description of the work contained in any contracts/agreements/work orders with contractors is as accurate as possible.
• Document Execution: Facilitate the execution of loan documents or written agreements by the owner and City staff at City offices or at the unit to be assisted. In addition, Consultant shall prepare construction contract; arrange for the City to submit Deed of Trust and Request for Notice to title company for recordation following the three (3)-business date cancellation period.
• Approval of Contractor Payments: As rehabilitation progresses and as invoices are submitted by contractors, Consultant will verify that the expenses are reasonable, and the work has been completed properly (including sign-off by the owner) and will submit to City the applicable form(s) executed by consultant and property owner indicating that the work has been completed and it is satisfactory. This will be City’s verification of Consultant approval of contractor payment(s). Major tasks will require approval from the City before the Consultant can proceed with work prior to signing a contractor contract. • Coordinate with City Staff on invoices, general administrative issues: Our staff will work closely with the City’s program manager and the City’s finance department to ensure that all project costs are tracked, paid and reimbursed.
• Provide public information at the direction of the City: Our Program Managers are well versed in ensuring that the community is aware of the programs available through the City.

If the program needs to be promoted to engage participation, our team is ready to assist the City. We have developed and distributed program brochures, held community meetings, etc.
• Provide the City with monthly status reports: Monthly reports will be submitted to the City with an activity log. In addition, our monthly invoices will be broken down per property address to ensure that project delivery costs are kept for each project. This will help to ensure that the project delivery costs are tracked for each project and reimbursed.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
• Maintenance of Case Files and Other Records: For each application, Consultant will assist in maintaining case files, including but not limited to application and documentation of eligibility, work write-ups, contractor selection criteria, copy of contract/agreement/work order between owner and contractor(s), documents on all necessary licenses and permits, site visit/inspection reports (including final inspection), change orders as applicable, and contractor invoices for payment (with owner-signed- off). Consultant will also maintain appropriate information on persons residing in the property, including a list or lists identifying persons in the home immediately before the rehabilitation, after rehabilitation completion, and those moving in during rehabilitation (per 24 CFR 570.606 and 24 CFR

92.353). Consultant will maintain these and other program and financial records in accordance with record keeping requirements as specified in the Agreement.

1. Program Methodology & Management
The success of projects often depends on the strength of the collaboration between the city staff and the consultant. To this end, we would initiate this program with a thorough review of the proposal and a discussion of how well it meets the stated goals and objectives of the City. Any gaps, omissions or additional requirements are determined and discussed for possible inclusion in the services to be provided. This initial review is followed by a detailed summary of the methodology, product deliverables and a timeline with benchmarks clearly identified. This document would be approved by the authorized City staff and then becomes the guiding document. Any changes to this original document and timeline are quickly reduced to writing and approved by both the client and our firm. The purpose is to ensure that we are always moving toward the common and agreed upon goal and that the progress is consistent with the needs of the City.

In order for the process and the program to proceed according to the needs of the City of Maywood, it is critical that certain exchanges and procedures occur between staff and consultant. We want to ensure that the staff is fully informed of all tasks undertaken and the results and findings we develop. We want to be available and fully prepared to discuss the program and to collaborate when a change in course may be advisable. Most importantly, we want the City to receive services and product deliverables that are founded on good planning and economic development principles and in a format that is easy to use, apply and update as conditions may change.

In summary, our approach to program management is to agree on the goals and objectives to be achieved at the inception of the project. The process and product deliverables are reduced to writing so that both the City and our firm have a clear understanding of the project parameters and the method by which success is to be achieved. We prepare a timeline that is updated regularly to ensure that the project remains on track and/or that required extensions are known in advance and

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
agreed upon by City staff. We maintain regular and consistent communication with scheduled meetings to update City staff on the status of the various project tasks and to share findings and results. These basic principles have served our firm well and significantly contributed to the success we have experienced with all of our past assignments.

Stakeholders and Community Outreach: AVANT-GARDE is committed to clear communication, inclusive of internal and external office coordination, coordination with assisting or collaborative consultants, and identified stakeholders. AVANT-GARDE can assist the City in developing communication messages and organizing and managing events and meetings intended to draw attention to the City’s programs funded with PLHA funds.

2. Client Satisfaction
AVANT-GARDE requires that adequate quality assurance/quality control (QA/QC) be implemented on each project. The Project Manager provides the leadership and guidance to obtain the end results for all services provided by the company. Generally, a project management plan is prepared. The project management plan defines specific project deliverables, implementation criteria, staff and resource loading, work task schedule with project milestones, and project responsibilities. The project management plan and the QA/QC plan are complimentary, and are mutually incorporative. Daily contact by the Project Manager with each on-going activity provides support and guidance, maintains focus and momentum, and monitors the quality of work.

Regularly scheduled project staff meetings for reviewing and general work status, reviewing technical elements of the project, coordinating and interfacing of activities, reviewing costs, and discussing upcoming activities and responsibilities are all standard procedures of our quality assurance to each and every project.

AVANT-GARDE is committed to excellence and stands behind our reputation to provide only the highest level of products and services in an effort to enhance the quality of life for the communities we serve. Whether working on a specific project or a long-term program, our clients will always receive our blend of expertise to ensure every one of their goals are met.

3. City Provided Support
Ms. Sanchez will serve as the point person. She is familiar with the program process and will aim to prepare concise communications with staff on an as needed basis. By utilizing staff with unique experience and expertise in LACDA and HCD programming, AVANT-GARDE is well versed and able to problem solve the many anticipated issues. As an extension of the City team, our goal is to collaborate with staff and to do this we, the consultants, need an agreed upon project approach, timeline, and list of product deliverables. This activity and the written results are critical to the process and the expected outcome of the program. Regular Communication: The basic elements of this collaboration include regular and consistent communication with the City’s staff. We would

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
ask that a regular meeting date and time be established as a means by which to ensure that the program is proceeding according to plan and to advise staff of any recommended changes in direction and/or unexpected delays. City Staff Review & Comment: The review and comment by City Staff, with respect to reports and/or other documents, is a critical element to the successful completion of each project and to maintaining the project timeline. Data Sharing: We would request that City staff provide relevant reports, demographic data and any other information that would assist us in completing projects on behalf of the City. All data and information that may impact the various projects and/or tasks assigned are requested to understand where gaps may exist and where new data may need to be developed.

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PROPOSAL FOR:

City of Maywood
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
AVANT-GARDE is committed to excellence and stands behind our reputation to provide only the highest level of products and services to enhance the quality of life for the communities we serve.

AVANT-GARDE proposes a budget of $55,405 for the task outlined below.

Hours Rate Hours Rate Hours Rate Hours Rate Hours Cost
$ 170 $ 140 $ 125 $ 100
Rehab support service: assuming 10
rehabs completed 20 3,400 $ 100 14,000 $ 25 3,125 $ 300 30,000 $ 445 50,525.00 $ Administration and prepararion of
guideline and reporting 4 $ 680 30 4,200 $ 34 4,880.00 $ Totals 24 4,080.00 $ 130 18,200.00 $ 25 3,125.00 $ 300 30,000.00 $ 479 55,405.00 $ FY Subtotal $ 55,405.00
*No additional costs will be billed to the City; such as travel, duplication of materials, binding, mailing etc. *Hours may be interchanged amongst staff and tasks based on the needs identified, time will be billed hourly based on assigned tasks; if additional hours are required a change order will be submitted for staffs approval City of Maywood - Cost Proposal
Tasks Program Director Program Manager Program Assistant Sub-Total Senior Program
Coordinator
Cost Proposal

Ver. 02/2019 12501-0001\2300515v1.doc

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated June 24, 2026, (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and Avant Garde Corporation (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to perform residential rehabilitation program intake services and completion of program allocation.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, Lissette Montoya, Program Director, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like

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professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state, and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2027, with an additional 1-year extension, unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, $55,405 as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors necessary to provide the service. In no event shall the Consultant be paid more than $55,405, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall

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make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent Consultant. Consultant is, and shall at all times remain as to City, a wholly independent Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order

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shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual,

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alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.

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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the

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requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.

K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

14. Default.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

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15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager Attn: Ana Marie LeNoue, President
City of Maywood Avant-Garde
4319 East Slauson Avenue 807 S. Lemon Avenue
Maywood, California 90270 Diamond Bar, CA

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be

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(1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or

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written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

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33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Heber Marquez
Mayor of the City of Maywood
ATTEST:

By:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:

Avant-Garde
By:

Name: Ana Marie LeNoue
Title: President

EXHIBIT A

SCOPE OF SERVICES

EXHIBIT B

COMPENSATION

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 12.

DATE: June 24, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION OF APPROVING A ONE-YEAR EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENT WITH NV5 FOR MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT COMPLIANCE AND SUPPORT SERVICES OF AN AMOUNT NOT TO EXCEED $100,354
RECOMMENDATION:

Staff recommends that the City Council approve a one-year extension of the existing Professional Services Agreement with NV5 to continue providing Phase I Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit compliance and support services for the period of July 1, 2026, through June 30, 2027 and authorize the City Manager to execute the agreement extension, in a form approved by the City Attorney, in an amount not to exceed $100,354.

BACKGROUND:

The City contracts with NV5 to provide specialized services necessary to maintain compliance with federal and state storm water regulations under the Municipal Separate Storm Sewer System (MS4) Permit issued by the California Regional Water Quality Control Board, Los Angeles Region.

The City Council previously approved an agreement with NV5 to provide MS4 permit compliance and support services, including implementation of the City's Fats, Oils, and Grease (FOG) Program, annual reporting requirements, staff training, construction Best Management Practices (BMP) compliance assistance, and Measure W program support. The original agreement contemplated optional extension periods to ensure continuity of these critical regulatory services. The current agreement expires June 30, 2026.

NV5 has continued to provide professional support and technical expertise that assists the City in meeting its regulatory obligations while minimizing potential compliance risks and liabilities associated with the City's MS4 Permit requirements.

DISCUSSION:

MS4 permit compliance requires ongoing monitoring, reporting, inspections, staff training, and program administration to ensure the City remains in compliance with applicable federal, state, and regional water quality requirements.

Over the course of its engagement with the City, NV5 has successfully assisted staff by:
• Conducting annual FOG inspections and related compliance activities;

• Preparing and submitting required annual MS4 reports; • Providing staff training related to storm water regulations and BMP implementation; • Assisting with illicit discharge and illicit connection investigations and reporting; • Supporting construction-related storm water compliance activities; • Assisting the City with implementation of the Safe Clean Water Program (Measure W), including preparation of annual plans and related documentation necessary to receive Municipal Program funding; and
• Providing technical guidance on evolving regulatory requirements.

Staff has found NV5's performance to be satisfactory and responsive to the City's operational needs.

Extending the agreement for an additional year will ensure uninterrupted compliance support while maintaining institutional knowledge of the City's existing storm water programs.

The proposed extension maintains the same scope of work, terms, and compensation currently in effect and does not include any substantive modifications to the agreement.

LEGAL REVIEW:

The City Attorney has reviewed the report.

FISCAL IMPACT:

The proposed one-year extension would authorize expenditures not to exceed $100,354 in Fiscal Year 2026– 2027, including $16,794 from the General Fund and $83,560 from Measure W for eligible costs. Funding for these services has been incorporated into the proposed Fiscal Year 2026–2027 budget.

ATTACHMENT(S)

1. Amendment No. 1 to Professional Services Agreement with Alta Environmental, L.P. dba NV5 – Fiscal Year 2026–27

2. Professional Services Agreement with Alta Environmental, L.P. dba NV5 – Executed July 15, 2021

3. Extension of Professional Services Agreement with Alta Environmental, L.P. dba NV5

AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MAYWOOD AND ALTA ENVIRONMENTAL, LP DBA NV5 This Amendment No. 1 to the Professional Services Agreement ("Amendment") is entered into as of June 24, 2026, by and between the City of Maywood, a California municipal corporation ("City"), and Alta Environmental, LP dba NV5 ("Consultant").

RECITALS
WHEREAS, The City and Consultant entered into a Professional Services Agreement dated July 15, 2021 ("Agreement") for Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit Compliance and Support Services.

WHEREAS, the Agreement included extension options that have been exercised and will expire on June 30, 2026.

WHEREAS, the City desires to continue utilizing Consultant's services and Consultant desires to continue providing such services under the same general terms and conditions set forth in the Agreement.

WHEREAS, he Parties now desire to amend the Agreement as set forth herein.

NOW, THEREFORE, the Parties agree as follows:

Section 1. Scope of Services. The Scope of Services set forth in the Agreement is hereby amended and replaced with the Scope of Services contained in NV5’s Proposal for Ongoing Phase I MS4 NPDES Permit Professional Compliance and Support Services, dated June 12, 2026, attached hereto as Attachment 1 and incorporated herein by this reference (“Scope of Services”). Consultant shall provide the City with the services described in Attachment 1 in accordance with the terms and conditions of the Agreement, as amended herein.

Section 2. Term. Section 2 of the Agreement is hereby amended to extend the term of the Agreement for an additional one-year period commencing July 1, 2026, and expiring June 30, 2027, unless sooner terminated in accordance with the Agreement.

Section 3. Compensation. For services performed during the extended term, Consultant shall be compensated in accordance with the Scope of Services and Fee Schedule attached hereto as Exhibit A and incorporated herein by reference. Total compensation authorized under this Amendment shall not exceed One Hundred Thousand Three Hundred Fifty-Four Dollars ($100,354).

Section 4. Remaining Terms. Except as expressly modified by this Amendment No. 1, all other terms, conditions, and provisions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the date first written above.

CITY: City of Maywood CONSULTANT: Alta Environmental
LP DBA NV5
By:_________________________ By:__________________________ Jennifer Vasquez, City Manager Name:

By:__________________________
Name:

ATTEST:

By:__________________________
Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By: ________________________
Roxanne Diaz, City Attorney

ATTACHMENT NO. 1
SCOPE OF SERVICES and FEE SCHEDULE

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated July 15, 2021 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and ALTA Environmental, LP, dba NV5 (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent consultant to perform Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit and professional support services.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Jacqueline McMillen (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent. City may request a different Consultant Representative in its discretion.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like

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professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall commence as of the Effective Date through June 30, 2024 with the option to extend the contract two additional years, unless sooner terminated as provided in Section 13 of this Agreement or extended (“Initial Term”). The City Manager may in her discretion extend the Initial Term for two additional one-year extensions on the same terms and conditions herein and for the compensation provided for in Section 3. The City Manager has unilateral authority to extend the term as provided for in this Section.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, the fee, as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $467850, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate

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mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, timecards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent Contractor.

A. Consultant is an independent contractor and not an employee of the City.

All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Maywood business license. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

B. All of Consultant’s employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control.

Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other

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information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

C. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

D. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.

6. PERS Compliance and Indemnification

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A. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from (i) any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 6; or (ii) in the event that Consultant or any employee, agent or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction and/or by PERS to be eligible for enrollment in PERS as an employee of the City. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.

7. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to

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cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

8. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

9. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual,

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alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

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C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

10. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees. 4) If this box is checked, Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

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C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified

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copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 9 of this Agreement.

K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

11. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

12. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

13. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of

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termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

14. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

15. Default.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 13, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

16. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager ALTA Environmental, LP dba NV5
City of Maywood _________________
4319 East Slauson Avenue _________________

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Maywood, California 90270 _________________

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency

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of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

22. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

23. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

24. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

25. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

26. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

27. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

28. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing

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shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

29. Business Days. “Business days” means days Maywood City Hall is open for business.

30. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

31. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

32. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

33. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

34. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
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EXHIBIT A

SCOPE OF SERVICES

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EXHIBIT B

COMPENSATION

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 11 June 28, 2021
(Revised July 2, 2021)
Steve Fowler
Director of Building and Planning
City of Maywood
4319 East Slauson Avenue
Maywood, CA 90270
RE: Proposal for Ongoing Phase I MS4 NPDES Permit Professional Compliance and Support Services NV5 Proposal No. MAYW-21-10371
Dear Mr. Fowler,
Alta Environmental, LP, dba NV5 (NV5) is pleased to present the City of Maywood (City) with this proposed scope of work for continued Phase I Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit professional support services as required to comply with the objectives of California Regional Water Quality Control Board, Los Angeles Region (LARWQCB), Order No. R4-2012-0175-AO1, the amended Coastal Los Angeles County MS4 NPDES Permit.

A. CREDENTIALS AND EXPERIENCE
NV5 is a well-recognized environmental consulting firm in the areas of storm water permit compliance, environmental site assessment, remediation, hazardous materials, industrial hygiene, hazardous waste, environmental health and safety, air quality, sustainability, training, and litigation support. NV5 has a highly qualified and diverse team to provide technical expertise to solve water resource issues from the top of the watershed to the Pacific Ocean including management of source water, wastewater, and storm water. Our expertise includes strategic program management, site inspections and assessments, and monitoring and reporting for storm and waste water compliance.

We have extensive experience with the Phase I MS4 Permit requirements. Because of our experience with municipal Phase I Permit concerns and operations, compliance issues, state and local regulatory requirements, and Total Maximum Daily Loads (TMDL), we will implement the services in a highly efficient and cost-effective manner to ensure compliance and reduced risk. Safety of our employees, City employees, industrial and commercial employees, and the community at large is our number one priority and we will implement this program to the highest standards during performance of our services. The NV5 team has been providing professional environmental consulting services in Southern California for over 50 years, with over 400 qualified professionals in offices in Long Beach, Irvine, Anaheim, Oceanside, San Diego, and Van Nuys, California. Alta Environmental became an NV5 company in May 2019, adding the expertise of over 2,800 engineering and technical consulting staff in over 100 offices worldwide, focused on Energy, Construction Quality Assurance, Environmental Compliance, Program Management, and Infrastructure.

NV5 has Licensed Professional Engineers (PE); Certified Professionals in Storm Water Quality (CPSWQ); Qualified Industrial Stormwater Practitioners (QISP); QISP Trainers of Record (QISP/ToR); Certified Professionals in Erosion and Sediment Control (CPESC); Certified Erosion, Sediment, and Storm Water Inspectors (CESSWI); Qualified SWPPP Developers/Trainers of Record (QSD/ToR); and Qualified SWPPP Practitioners (QSP) to assist our clients with technical permit compliance support for the following services:

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 12  Phase I/II NPDES permit support
 Industrial/Construction NPDES permit support
 SWPPP development and maintenance
 Development of monitoring plans and
watershed management plans
 BMP recommendations and effectiveness
assessments
 Forecasting and budgeting services for permit
compliance
 Water quality/quantity monitoring, data
assessment, and report writing
 GIS mapping and analysis
 Hydrologic modeling
 Sustainability planning and water resiliency
assessments
 Third party data/report review
 SWAMP comparable QAPP development
 TMDL expertise and implementation
plans
 Laboratory data assessment and
validation
 Emergency support services
 Source identification and Cross-media
special studies
 Training, audits, and inspection
services
 Commercial/Industrial inspection
support
 Aerial drone surveys/photography and
spatial analysis
 Weather forecasting, tracking, and
rainfall assessments for storm water
compliance
 Plan check services
 Public outreach and information
B. PROJECT MANAGER
Jacque McMillen is a registered Professional Civil Engineer, QISP ToR, and QSD with 14 years of experience supporting industrial and municipal clients with their environmental compliance programs. She received her Bachelor of Science degree in Chemical Engineering from University of Illinois at UrbanaChampaign and entered the environmental consulting field upon graduation.

Ms. McMillen’s areas of expertise include environmental permitting, regulatory review and research, storm water compliance and reporting, engineering design, sediment and erosion control plans, and storm water drainage analyses. She has direct experience developing and managing extensive storm water compliance programs for industrial and municipal clients and serving in an advisory capacity regarding storm water programs to local government agencies within the State of California.

C. PROPOSED SCOPE OF WORK
The NV5 approach is straightforward. We provide you with highly qualified storm water and water resources compliance experts. We are prepared to provide you excellent customer service with frequent, high-quality communications throughout the duration of our service. We stay abreast of regulatory changes, including the imminent adoption of the new Regional Phase I MS4 Permit, and we anticipate regulatory actions that may affect your short- and long-term operations. We share industry intelligence with our clients to ensure you are “ahead of the learning curve” rather than having to implement unknown solutions in a reactionary manner. Again, it is our commitment to industry excellence that results in long-term clients that trust and rely on our experts. The proposed tasks described below are anticipated to occur annually for each permit year (July 1 – June 30).

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 13 C.1 MEETINGS
Jacqueline McMillen, PE, QISP, our Project Manager, will serve as the primary point of contact and responsible charge for the contract period. David Renfrew, CPSWQ, QISP/Tor, QSD/P, PMP will serve as the Principal-in-Charge. Jacque, or designated technical experts for specific tasks, will be available to attend up to twelve (12) regional meetings, including Los Angeles River Upper Reach 2 Watershed Management Area (LAR UR2 WMA) meetings and up to four (4) informal meetings with City staff.

NV5 will prepare meeting agendas, lead the discussion and prepare written meeting minutes, as needed, for each meeting held with the City.

C.2 STAFF TRAINING
NV5 will develop comprehensive, customized trainings for various topics as requested by the City.

We will work directly with the City to tailor the topics covered in each of two annual training sessions.

For each topic, an appropriate training style and medium will be selected. Potential styles include, but are not limited to, classroom format using a Microsoft PowerPoint presentation, online teleconference using a program like GoToMeeting, or on-site field training. Classroom trainings will include informational slides, participation-required exercises, and instructional videos when relevant.

Questions and open discussion are welcomed and encouraged throughout each training. Handouts of training materials will be provided at the start of each session. NV5 can provide a projector, training materials, and additional support items. We request that in-person trainings are held in an area with adequate power supply and a projection screen or adequate blank wall.

In general, one training session will focus on the use of BMPs for construction projects within the City tailored to the specific risk posed by a project per Section VI.D.8.I.ii.(1) of the LA County MS4 Permit.

Risk levels are calculated based on potential for erosion from the site and the sensitivity of the receiving water body. The use of BMPs for all construction sites, sites covered by the CGP, and for paving projects per Section VI.D.8.I.ii.(2) of the LA County MS4 Permit will be reviewed during this training as well. A second annual session will train applicable employees and/or contractors performing municipal storm water services on the requirements of the overall storm water management program. This will promote a clear understanding of the potential for activities to pollute storm water and identify opportunities to implement appropriate BMPs. The training program will also cover the proper use, handling, and disposal of pesticides to protect storm water quality, as well as the key elements of the Illicit Connection and Illicit Discharge (IC/ID) Elimination Program.

Additional training topics may be incorporated at the request of the City or NV5 may propose additional topics based on site inspection findings during performance of other tasks. Training will include universal information that applies to all facilities and workplaces as well as job- and facilityspecific items identified during review of existing policies, development of new programs, facility inspections, and personnel interviews.

C.3. PUBLIC INFORMATION AND PARTICIPATION PROGRAM
In coordination with City staff, the NV5 team will develop activity specific public education content for the purpose of public education and outreach. Content for incorporation by the City Webmaster or distribution by the City may include, but not be limited to:
 LA County MS4 Permit requirements
 Pollutant source controls
 BMP implementation
 LAR UR2 WMA Watershed Management Program (WMP) and Coordinated Integrated Monitoring Program (CIMP)

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 14  Receiving water impairments
The NV5 team can assist the City with coordination community outreach meetings, development and distribution of notices, flyers, door hangers, web materials and other information items and exhibits, with attention to the communications methods (and languages) that best reach each target audience. Informational materials, which may include project notices, meeting agendas, graphics, flyers, mailers, and/or posters, are designed to be graphically engaging and purposeful. This task is to be performed on an as needed, not to exceed, basis. Additional outreach or materials requested above and beyond the proposed budget can be performed on a time and materials basis according to the provided rate schedule.

C.4. INDUSTRIAL/COMMERCIAL (I/C) FACILITIES PROGRAM
Our team has extensive experience developing, implementing and assessing inspection protocols and reporting documents similar to this program’s required elements. We fully understand the regulatory drivers, data to be collected and the responsibility of representing the City in a professional manner when performing inspections in the public workplace. Under the existing MS4 Permit, permittees are required to develop and implement programs to prevent illicit discharges, reduce discharges of storm water to the maximum extent practicable, and prevent the discharge of pollutants from industrial and commercial sites from causing or contributing to a violation of receiving water limitations.

NV5 will work with City staff to review the Primary Business Activities (PBAs) in the City of Maywood Business License database and Fee Schedule and provide corresponding SIC and NAICS codes, for businesses located jurisdictionally within the City. This information will be used to update the Industrial and Commercial Facility Database on an annual basis. Critical Sources with the potential to discharge pollutants to the MS4 should be included in the inventory of industrial or commercial facilities, as applicable. We understand that the City’s industrial and commercial facility database currently includes approximately:
 64 food service establishments
 28 automotive repair or Retail Gasoline Outlets (RGO)  21 Industrial facilities (6 active IGP holders)
 9 other industrial/commercial facilities
The City must conduct inspections of these sites in order to comply with the MS4 permit. NV5 will conduct inspections for approximately 122 identified facilities. The total number of facilities may vary based on the annual review of the Business License database. Both commercial and industrial facilities are to be inspected twice during the MS4 Permit term under the current MS4 Permit.

However, it is anticipated that a new Regional MS4 Permit will be adopted in July 2021. The draft Regional MS4 Permit requires industrial and commercial facilities to be inspected every two (2) years, with the first inspection occurring during the first two years of the effective date of the MS4 Permit. NV5 will perform approximately half of the required inspections each year in order to meet this schedule.

Many industrial entities are required to enroll in coverage under the latest IGP. NV5 has detailed knowledge of the IGP requirements and will verify that facilities requiring coverage have proper documentation of compliance. We will also provide information related to municipal inspections and why it is important to prevent discharges of pollutants or non-storm water discharges due to the local municipality’s requirements under the MS4 Permit and potential or existing implementation plans for impaired water bodies in the form of TMDLs.

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 15 Prior to performing an inspection, NV5 personnel will submit an initial, city-reviewed, pre-inspection notification letter on City letterhead. We will perform the commercial and industrial facility inspections using a city-reviewed form, to include but not be limited to:
 Review of material and waste handling and storage practices,  Observation of non-storm water discharges,
 Written documentation of Best Management Practices (BMP) employed at the facility,  Inspection of outdoor equipment and storage, and
 Photographic documentation of any water quality violations.

NV5 will develop an Industrial and Commercial facility program tracking inventory that will include the facility attributes as described in Permit Part VI.D.6.b.ii. All completed inspection forms, photographs, significant business communications, the Industrial/Commercial tracking inventory, will be submitted to the City Project Manager by the following June 30th of each contract period.

C.5. PUBLIC FACILITY INVENTORY
NV5 will electronically track public facilities and verify the following information for each facility:
name of facility, name of facility manager and contact information, address of facility (physical and mailing), a narrative description of activities performed, potential pollution sources, and coverage under the IGP or other individual or general NPDES permits or any applicable waiver issued by the Regional or State Water Board pertaining to storm water discharges.

NV5 has the capabilities to create and update a GIS map to display public facility locations and data attributes as required by the MS4 Permit. It is understood that the City does not currently have GIS data layers available for public facilities.

C.5 REDEVELOPMENT PLANNING
The NV5 team has performed municipal project reviews for municipalities throughout Southern California for the past 15 years. We have witnessed, and weathered, the various iterations of the Regional Water Quality Permit(s) and we have a well-established procedure for performing project reviews in a timely and cost-effective manner. We also embrace using a checklist to maintain consistency amongst our project reviews and are adaptable to using any checklist or template currently utilized by the City. Under the proposed budget, NV5 will provide up to 32 consultant hours annually for Low Impact Development (LID) storm water project reviews, as requested by the City. It is understood that each of these projects occupy and area of less than five (5) acres.

Once assigned to a project, our project engineers will review the LID Plan documents for compliance with all City municipal codes and guidelines. In addition to reviewing for compliance with regional and City requirements and guidance documents, we will also review the reports against the site design drawings to verify consistency, BMP constructability, and good engineering practices. Our driving philosophy with any plan/project review is to provide complete, thorough review comments at the first submittal. Our experience has taught us that efficient project reviews combined with clear, proactive communication and solid technical understanding is the key to streamlining project approval. Most of the time typically spent at the first check involves becoming familiar with the overall project requirements and site conditions and reviewing the site drainage map and BMP layout against the preliminary sizing information presented in the document.

At this initial stage, we want to make sure that all impervious areas are being addressed and make sure that the drainage map represents all developed/redeveloped areas as well as checking the infiltration rates provided from the geotechnical reports if infiltration BMPs are proposed. We also

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 16 want to verify if hydromodification controls are needed and if so, make sure that BMP areas have accounted for hydromodification controls. We also like to provide some standard notes for operations and maintenance at this stage to make the applicant aware of what is expected during subsequent reviews. We have a deep bench of water resources professionals that are available to the City for plan reviews and specialized technical support when needed. While our review approach is flexible to meet the needs of our client, we typically fill out an agency review checklist and provide a summary of written comments that is signed and stamped by a registered civil engineer. Typical turnaround times for 1st reviews are 10 business days, but we are prepared to offer expedited reviews if requested by the City.

Our second plan check typically goes smoothly if the comments provided in our first check were addressed. If any comments have not been addressed and could significantly impact the project’s compliance with the MS4 permit requirements, we would bring this to the City’s attention at that time and suggest a call with the applicant. Our typical turnaround time for second plan check reviews is 10 business days but may be expedited if requested by the client. After completion of the second review, project and BMP tracking data provided by the developer will be entered into the Watershed Reporting Adaptive Management & Planning System (WRAMPs), other suitable City software, or database, using City provided identification and passwords. While it is anticipated that the LID projects to be reviewed under this contract can be processed in two (2) project review cycles, we have found that larger, more complex projects (and sometimes even the smaller ones) may be faced with challenging site conditions or design constraints that are not as easily resolved. These projects, and requested reviews beyond the proposed consultant hours, can be reviewed on a negotiated time and materials basis according to the proposed rate schedule.

C.7. REDEVELOPMENT CONSTRUCTION INSPECTIONS
NV5 will coordinate with City Engineers to implement an electronic system to inventory grading permits, encroachment permits, demolition permits, building permits, or construction permits (and any other municipal authorization to move soil and/or conduct construction or destruction that involves land disturbance) issued by the City. NV5 will provide inspections for Erosion and Sediment Control Plan (ESCP), CGP or City Projects as needed, for up to a total of 48 consultant hours annually. Site inspections will be performed only when there are active, ground-disturbing projects requiring inspection within the City. At the request of the City, additional inspections can be performed on a time and materials basis provided rate schedule. Project sites that disturb one (1) acre or more are subject to the requirements of the CGP, while smaller project sites still must implement BMPs as outlined in the MS4 Permit. Roadway paving or repair projects have additional BMP requirements specific to those site conditions.

NV5 will utilize the standardized form prepared under previous contract to document any BMP deficiencies identified during these inspections. Corrective Actions will be compiled and submitted to appropriate City personnel for signature and delivery. NV5 will assist the City with notification to the RWQCB if deemed that enforcement action under the CGP is required. Documentation will be provided to the City Project Manager within one week of completing the project inspection.

C.8. POST-CONSTRUCTION BMP INSPECTIONS
NV5 can assist the City in providing inspections and record keeping of LID measures for which the BMP criteria was not previously available. Documenting implementation of LID measures is an important element for the City in complying with their MS4 permit because it can indicate where problems may be occurring with maintenance and operations of these LID BMPs.

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 17 Depending on the results of the inspection, there may need to be additional education and outreach to the responsible party or parties on how to properly maintain their systems and we are well equipped to assist with this Outreach. Our inspectors have experience performing these types of inspections for municipalities and helping to update City databases with current information. Our typical process for performing the inspections and follow-up with the City is listed below. Please note that we are very flexible and can work with the City to adjust if there is a special process that needs to be followed. We can do as little or as much as you need us to do. Tasks that would be conducted by our inspection team include:

1. Review of available documentation including past inspection reports, SUSMP, SWPPP, BMP design, and maintenance covenants for the projects and any enforcement actions taken in preparation for the inspection. The City will compile the available documents for on-site review by NV5 inspector.

2. Scheduling and coordination of inspection with site Owner and City staff.

3. Inspection conducted by a professional knowledgeable in post-construction storm water requirement and BMPs.

4. Completion of an inspection report for each site, using a city reviewed form, which includes photographs and any required follow-up action items.

5. Upload or transmittal to the City of inspection report and records.

6. Identification of potential violations with recommendations submitted to the City for consideration and issuance.

7. Communication with facility or residential owners or contacts as directed by the City.

Based on previous conversations with the City, we understand that there are 13 terminated CGP projects with LID components that require review. The Post-construction inspections are to be completed over three (3) days. In addition to the completed inspections forms, findings and observations are to be tracked in GIS shape and data files will be provided to the City within 10 days of the completed inspections.

C.9. PUBLIC ACTIVITY MANAGEMENT
NV5 will provide on-site inspection services one day per month, for twelve months during the contract period to observe public activities or facilities, with a focus on street paving, repaving, patching, and resurfacing activities as needed. NV5’s inspectors include experts on municipal, industrial, and construction BMPs and the appropriate inspector will be assigned based on the activity or facility to be observed. The City’s public facilities will be inspected to verify that the required minimum BMPs for the specific activity are being implemented. NV5 will make recommendations for corrective actions to BMPs, as needed, to ensure compliance with the MS4 Permit. Suggestions will be provided in writing in order to document how facilities may improve pollutant source control efforts.

C.10. I/C INVESTIGATION AND ELIMINATION
Our staff are highly qualified in conducting Industrial and Commercial (I/C) investigations and source/upstream investigations. We train our field teams on the importance of permit requirements, so they can convey the information with the goal of improving the water quality of our local receiving waters. NV5 offers benefits both on cost efficiencies and consistency by utilizing standardized inspection procedures and can utilize any iPad/tablet database tool, established protocols, work

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 18 plans, and deliverables familiar to our key personnel. We understand the short timelines associated with meeting the investigation compliance deadlines and can be available within 20 hours of receipt of notification from City personnel.

Investigations will be performed in conformance with the requirements and objectives of the MS4 Permit on a time and material basis according to the rates provided in this proposal. However, it is assumed a minimum of 16 consultant hours will be required for investigation and elimination services. NV5 will look for evidence of obvious illicit discharges and note suspected/known discharge sources based on discharge characteristics and conditions near the outfall. Source identification findings in or around the immediate vicinity of the MS4 outfall will be recorded on an electronic or paper field data form and reported to the City, along with any other related documentation (photo, video, etc.). Depending on the suspected discharge source, there are low-cost analyses that can be performed and compared to the expected ranges for different water sources (e.g., Fluoride, Total Residual Chlorine, Boron, Surfactants, Nitrate, Dissolved Solids, etc.). NV5 will contact appropriate City staff or Code Enforcement, prior to conducting a detailed upstream source investigation, if required. NV5 has extensive experience detecting some of the common sources of non-storm water discharges include the following:
 Natural waters (e.g., groundwater, springs).
 Potable water (e.g., leaks, irrigation, wash water, pool draining)  Recycled water (e.g., distribution system leaks, irrigation)  Sewage (e.g., overflows, sewer exfiltration, illicit connections) C.11. ANNUAL REPORT
Following the storm water Permit year ending in June each year, NV5 will work with City Staff and the LAR UR2 WMA group to compile the information documented in the tasks outlined in this proposal for inclusion in the City’s Individual Annual Report submittal to the Watershed Management Program Group Lead Agency. NV5 can coordinate with the CIMP Group as needed in order to ensure any monitoring data required for the annual report is received. NV5 will submit a draft Individual MS4 Permit Annual Report for review and comment by City staff. Based on comments received, we will complete any required revisions and prepare the final Annual Report for submittal. Our staff will follow submission directions as provided by City staff to assure that a complete and accurate annual report is submitted to the EWMP Group Lead Agency in a timely manner.

C.12. FOG MANAGEMENT AND IMPLEMENTATION
For food service establishments (FSEs), Fats, Oils, and Grease (FOG) is of particular concern as it is the predominant cause of sanitary sewer system overflows (SSOs) throughout the Region. Discharge of FOG into the City’s sewer system is prohibited by City Ordinance as of June 13, 2018.

SSOs related to FOG can be mitigated by employing BMPs such as drain screening, early detection warning systems, dry clean-up methods, and FOG recycling. The NV5 team is thoroughly knowledgeable in the implementation of such BMPs for the proper inspection and management of waste waters. We will review plans submitted for development or remodeling of food service establishments to confirm compliance with the City of Maywood FOG program, including proposed Gravity Grease Interceptor configurations. NV5 will also conduct regular FOG inspections of FSE in conjunction with the industrial/commercial inspections as directed by City staff to review facility

City of Maywood Engineering Department | Professional MS4 Compliance and Support Services | MAYW-21-10371| 19 operations and BMPs are effective at eliminating discharges of FOG to the sanitary sewer. Inspection will include all food preparation areas, sinks, floor sinks, cooking, and clean-up areas of the facility that have the potential for accumulation of FOG.

C.13 SAFE CLEAN WATER PROGRAM SUPPORT
The City can receive direct funding via the Safe Clean Water Municipal Program proportional to the revenues generated within its boundaries. The Municipal Program is designed to maximize the ability of local governments to address local storm water and urban runoff challenges and opportunities.

Projects and Programs are required to include a water quality benefit; multi-benefit projects and nature-based solutions are strongly encouraged. The funding can be used for eligible activities such as project development, design, construction, effectiveness monitoring, operations and maintenance (including operation and maintenance of projects built to comply with 2012 MS4 permits), as well as for other programs and studies related to protecting and improving water quality in lakes, rivers and the ocean. It is anticipated that the City will be eligible for approximately $180,000 in funding annually to support their storm water compliance programs. NV5 will assist the City in preparation of the required Annual Plans for submittal to the Safe Clean Water Program in order to receive the allocated Municipal funds. The Annual Plan will include all eligible expenditures for all phases and tasks that will occur over the upcoming fiscal year.

D. FEE SCHEDULE
Table 1. Labor Rates
Rate/Hour
Staff Category 2021-22 2022-23 2023-24 2024-25
(Optional)
2025-26
(Optional)
Principal-in-Charge $169.95 $169.95 $175.05 $175.05 $180.30 Project Manager/Task Manager $154.50 $154.50 $159.14 $159.14 $163.91 Senior Inspector $128.75 $128.75 $132.61 $132.61 $136.59 Inspector $113.30 $113.30 $116.70 $116.70 $120.20
GIS Analyst $139.05 $139.05 $143.22 $143.22 $147.52
Public Outreach Specialist $190.55 $190.55 $196.27 $196.27 $202.15 Administrative Assistant $72.10 $72.10 $74.26 $74.26 $76.49 NOTE: Proposed rates include a 3% escalation in Years 2023-24 and 2025-26.

Costs for the services listed below are estimates of the total cost for the completion of each individual task or subtask and are not intended to be lump sum quotes. Additional services requested by the City outside of the Scope of Work described in the RFP will be completed on a time and materials basis according to the Labor Rates in Table 2 above, only with prior authorization.