Agenda packet — Maywood City Council, July 22, 2026 (part 3 of 4)

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COMMUNITY BENEFIT FUND

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I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community-based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fund community programs, activities and educational activities conducted by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requested organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax-exempt status of 501(c)(3) and in good standing in the State of California; based in the City or provide programs or services to residents of the city; a school or school-based/affiliated organization located in the city; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities: To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or a specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of $15,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-in-law, brother-in-law or sister-in-law, as well as all step relationships.

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Application Cycle Application Deadline
D. City Projects:

This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website atwww.cityofmaywood.org/Community-Benefit-Fund and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270. Applications may be requested by email at [email protected]
B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:
• Quarter 1: July 1 - September 30 June 1
• Quarter 2: October 1 - December 31 September 1
• Quarter 3: January 1 - March 30 December 1
• Quarter 4: April 1 - June 30 March 1
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270. Application may also emailed to the Community Services Supervisor by 5:00 p.m. on the applicable deadline date.

C. General Information.

1. Applicants may apply for funds during any application cycle. Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications: Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that the purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any,

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will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action: The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously awarded to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement: All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting: Eligible Organizations must complete a report, within 30 days after June

30. describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Reimbursement Funds: The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Community Service Supervisor and must allow the City up to 30 days to process the request. To receive reimbursement for purchased items, you must submit an invoice along with your request. All invoices must be submitted within 30 days after June 30, the close of the fiscal school year, in order to receive reimbursement. If a third-party vendor is the recipient of the funds (e.g., a bus company used for a field trip), the request must include the vendor’s information, including their Tax Identification Number and a completed W-9 form and the City will issue check to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and pass through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds

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D. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy may result in the Eligible Organization being denied for funding in the future.

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AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 17.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JOHN THORNTON, COMMUNITY SERVICES SUPERVISOR
SUBJECT: CONSIDERATION OF APPROVAL FOR A COMMUNITY BENEFIT FUND AWARD IN THE AMOUNT OF $15,000 TO LATINAS ART FOUNDATION, ON BEHALF OF SELA

ARTS FOUNDATION
RECOMMENDATION:

That the City Council:

1. Approve a Community Benefit Fund award in the amount of $15,000 to Latinas Art Foundation, on behalf of SELA Arts Foundation, for the implementation of the Irresistible Resistance in SELA program.

2. Authorize reimbursement of eligible expenses in accordance with the City's Community Benefit Fund Guidelines and Procedures.

3. Require the organization to submit all invoices, receipts, proof of payment, event documentation, participant information, and a final program report before reimbursement is processed.

BACKGROUND:

The City of Maywood Community Benefit Fund Program was established to provide financial assistance to nonprofit organizations, schools, community organizations, and other eligible entities that provide programs, services, events, and activities that directly benefit the residents of Maywood. Funding is intended to enhance community services, improve quality of life, promote educational opportunities, strengthen neighborhood partnerships, and provide programs that may otherwise not be available to residents.

Latinas Art Foundation, serving as the fiscal sponsor for SELA Arts Foundation, submitted a Community Benefit Fund application requesting $15,000 to support the Irresistible Resistance in SELA program. Latinas Art Foundation is a 501(c)(3) nonprofit organization established in November 2016 that serves as a fiscal sponsor for community-based arts organizations throughout Southeast Los Angeles. SELA Arts Foundation, established in 2024, works to expand arts education, support local artists, strengthen community partnerships, and increase access to cultural programming throughout Southeast Los Angeles.

According to the application, if funding is approved, the organization will host three to four free arts and cultural pop-up events exclusively within the City of Maywood between August and October 2026. Each event will be hosted in partnership with Maywood-based immigrant-owned small businesses or community gathering spaces and will feature live performances, music, storytelling, artist demonstrations, community meals, cultural education, and family-friendly programming.

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The organization indicates the events are intended to create welcoming community spaces while supporting local businesses, promoting arts education, and strengthening community connections through cultural programming.

This is the first Community Benefit Fund application submitted by the organization to the City of Maywood.

The proposed Irresistible Resistance in SELA program seeks to bring free community arts programming directly into Maywood neighborhoods by transforming local businesses and public gathering spaces into cultural event locations.

Programming will include:
• Live music performances
• Local artist exhibitions
• Storytelling and cultural presentations
• Community art activities
• Educational demonstrations
• Family-friendly programming
• Community meals
• Small business promotion
• Artist engagement opportunities
Events will be free and open to the public, encouraging participation from young people, families, and seniors.

The organization also plans to collaborate with immigrant-owned businesses within Maywood, helping increase customer traffic while showcasing local entrepreneurship.

DISCUSSION:

Community Services staff reviewed the Community Benefit Fund application and supporting documentation to determine eligibility under the City's Community Benefit Fund Guidelines. Staff finds that the proposed project meets the overall objectives of the Community Benefit Fund by providing programs that:
• Enhance the quality of life for Maywood residents.
• Increase access to free arts and cultural programming. • Promote community engagement.
• Support local small businesses.
• Expand educational opportunities through arts and cultural experiences. • Encourage neighborhood pride and civic participation. • Foster partnerships between nonprofit organizations and local businesses.

The applicant has developed a comprehensive program that will directly benefit Maywood residents by providing multiple free public events that encourage community participation while stimulating economic activity within local commercial corridors.

In addition to community programming, the organization has demonstrated efforts to leverage outside funding.

According to the application, grant requests have also been submitted to the Eastside Arts Initiative and the Port of Long Beach to assist in funding additional program costs beyond the City's contribution.

The organization has indicated that all City funds will be used exclusively for programming benefiting Maywood residents.

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Approval of this application will provide several measurable community benefits, including:
• Three to four free community arts events.
• Increased support for Maywood small businesses.
• Greater access to arts and cultural programming.
• Educational opportunities through artist demonstrations and storytelling. • Increased community engagement and neighborhood participation. • Economic activity for local businesses.
• Safe and welcoming community gathering opportunities. • Opportunities for local artists to perform and share their work. • Family-oriented programming available to residents at no cost.

The proposed events will also help activate commercial corridors while strengthening relationships between residents, artists, nonprofit organizations, and local businesses.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The Fiscal Year 2026–2027 Community Benefit Fund was approved by the City Council in the amount of $75,000. At the June 24, 2026, City Council meeting, the City Council approved $9,850 in Community Benefit Fund assistance for one organization, leaving an available balance of $65,150.

The applicant is requesting $15,000 to implement the Irresistible Resistance in SELA program. In addition, the City Council is considering a separate Community Benefit Fund application from Nighthawk Maywood Academy (Item No. 15) in the amount of $10,000 as part of the July 22, 2026, City Council agenda.

If both funding requests are approved, the Community Benefit Fund balance will be reduced to $40,150 for the remainder of Fiscal Year 2026–2027.

F.Y. 26-27 Impact: $15,000 Current F.Y. Budget: $75,000 Fund Impacted: 100- General Fund Budget adjustment requested: $0 Source of funds: 302-Community Services Division Updated Account Budget: $40,150.00 Account Number: 100.302.6301.9999 For Fiscal Year: 2026/2027

ATTACHMENT(S)

1. CBF_Guidelines_Revised 2025 Final

2. Community-Benefit-Fund

3. Maywood_CBF_IrresistibleResistance

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COMMUNITY BENEFIT FUND

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I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community-based programs and activities.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

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Application Cycle Application Deadline
D. City Projects:

This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

C. General Information.

1. Applicants may apply for funds during any application cycle. Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

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will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

VI. POST AWARD REQUIREMENTS
A. Agreement: All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting: Eligible Organizations must complete a report, within 30 days after June

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COMMUNITY BENEFIT FUND

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CITY OF MAYWOOD

COMMUNITY BENEFIT FUND APPLICATION
Please Type/Print Information
(attach additional pages as needed)
Date : _____
Application Funding Cycle Application Due Date
Q1: July 1 – September 30 June 1
Q2: October 1- December 31 September 1
Q3: January 1 - March 30 December 1
Q4: April 1 - June 30 March 1
Amount Requested: _________________
Organization Name: Phone Number:

Street Address: Fax Number:

City,State, Zip:

Contact Person:

Contact Email Address:

Provide a detailed description of your organization. For example, are you a school, school• based or affiliated entity, youth program, community based organization, etc.

Does your organization have non-profit status with theInternal Revenue Service? Yes No (If yes,attach documentation)
How long has this organization been in existence (provide date)? Is the organization located/based in Maywood or does it provide programs or services to Maywood residents? Yes No If yes, please explain.

Describe how the requested funds will be used? Attach a proposed budget.

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What is the anticipated time-frame to provide the proposed program, service, event activity or goods and the expenditure of the requested funds?
Describe the organization's efforts in obtaining funding from other sources? How will the requested funds have a benefit to Maywood residents? How will the requested funds enhance the quality of life or the delivery of services for Maywood residents?
How will the requested funds provide educational opportunities for Maywood residents or students?
Has your organization previously received funding from the City of Maywood? Yes No If yes, identify the use of the funds, total amount, and fiscal year in which the funds were received.

Is a member of your organization's board or executive leadership a City employee, an elected or appointed City official, or a family member of a City employee or elected or appointed City official? Yes No If yes, please explain.

By my signature below, I hereby certify, under penalty of perjury, that I am qualified to sign for and bind the named organization and that the information contained within and submitted with this application is complete, true and accurate. I have received a copy of the Community Benefit Fund Guidelines and Procedures and agree to abide by its provisions. If awarded funding, an agreement will be required to be executed.

Date: Sign
Print Name and Title:

Date Received Eligibility Verified Date Approved Date Denied Amount Awarded
Revised 9.28.22

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1 CITY OF MAYWOOD

COMMUNITY BENEFIT FUND APPLICATION
Irresistible Resistance in SELA
Date: June 1, 2026 Funding Cycle: Q1: July 1 –
September 30
Amount
Requested:
$15,000 Application Due
Date:

June 1
Applicant Information
Organization
Name:

Latinas Art Foundation on behalf of SELA Arts Foundation Phone
Number:
323-684-8710 Fax Number: n/a
Street
Address:
8550 Jefferson St Federal EIN:

City, State,
Zip:

Paramount, CA 90723
Contact
Person:

Danaly Leon and Diana Morales
Contact Email: [email protected] and [email protected] Organization Description
Latinas Art Foundation is a 501(c)(3) nonprofit fiscal sponsor supporting arts-based community initiatives across Southeast Los Angeles. Through this application, Latinas Art Foundation serves as fiscal sponsor for the SELA Arts Foundation, a community-based nonprofit dedicated to building creative power and collective action in Southeast Los Angeles. SELA Arts Foundation’s mission is to empower the region through the arts by closing resource gaps, expanding arts education, and establishing the SELA Cultural Center as a hub where local voices thrive. With deep relationships among local artists, small businesses, and community partners, the Foundation delivers culturally grounded programming that responds to urgent community needs while strengthening long-term creative infrastructure.

Does your organization have non-profit status with the IRS? ☑ Yes ☐ No (Documentation attached)
How long has this organization been in existence?
Latinas Art Foundation has been in existence since November 2016. SELA Arts Foundation has been operating since 2024.

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2 Is the organization located/based in Maywood or does it provide programs or services to Maywood residents?
☑ Yes ☐ No
If awarded, Irresistible Resistance events funded by the City of Maywood will be held exclusively within Maywood, featuring immigrant-owned small businesses located in Maywood. Events will be free and open to Maywood residents, bringing arts programming, economic visibility, and community healing directly into the city.

Program Narrative
Describe how the requested funds will be used.

The requested $15,000 will support 3–4 Irresistible Resistance pop-up arts events held exclusively in Maywood, August through October 2026. Each event will be hosted at or in partnership with a Maywood-based immigrant-owned small business, bringing live performances, shared meals, music, and storytelling directly to Maywood’s commercial corridors, transforming local businesses into sites of healing, visibility, and economic recovery. Funds will be allocated as follows:
• Artist fees and honoraria: compensating local artists for performances, storytelling, and documentation at each event
• Venue costs: securing Maywood-based community spaces and business venues for pop-up events
• Supplies and materials: event production, décor, and programming materials • Staffing: coordination and on-the-ground event support See proposed budget below.

What is the anticipated timeframe?
Programming will take place August through October 2026, with 3–4 pop-up events held at Maywoodbased venues. All funds will be expended within this period in direct support of event delivery, artist compensation, and small business promotion.

Describe the organization’s efforts in obtaining funding from other sources.

SELA Arts Foundation actively pursues a diversified funding strategy. For Irresistible Resistance, we have submitted grant applications to the Eastside Arts Initiative grant program and the Port of Long Beach. The program’s full-year budget is $100,000, and we are building a multi-source funding base that includes public arts agencies, foundations, and corporate partners. This request to the City of Maywood Community Benefit Fund is a critical investment in ensuring Maywood residents and businesses are directly and exclusively served.

Community Impact
How will the requested funds benefit Maywood residents? Maywood is a predominantly Latino, immigrant community that has been directly impacted by recent immigration enforcement activity. A January 2026 report documented 175 ICE-related incidents across Southeast Los Angeles between June 2025 and January 2026, generating widespread fear, reduced foot traffic, and significant economic losses for immigrant-owned businesses. Irresistible Resistance was created in direct response to this crisis.

City of Maywood funding will bring 3–4 free pop-up arts events directly to Maywood, featuring Maywood-based immigrant-owned small businesses selected to participate in each event. Local businesses will receive increased visibility and foot traffic at no cost. Maywood residents will enjoy free live performances, shared meals, music, and community storytelling in their own neighborhoods. Local

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3 artists will be compensated for their work, keeping creative dollars circulating within Maywood’s community. According to a poll conducted by Americans for the Arts, 86% of Americans say the arts are important to their community’s wellbeing, and 89% say arts venues are a source of neighborhood pride.

How will the requested funds enhance the quality of life or delivery of services for Maywood residents?
By anchoring events exclusively in Maywood, this funding ensures that the city’s residents, businesses, and artists are the direct and primary beneficiaries. Irresistible Resistance transforms Maywood’s own commercial spaces into vibrant cultural gathering places, restoring foot traffic to local businesses, providing free arts access to residents, and creating paid opportunities for artists connected to the community.

For small business owners, events mean renewed economic activity and community presence. For residents, they offer free, joyful, culturally resonant experiences in their own neighborhoods. For artists, they provide paid work and a platform to share their creativity.

How will the requested funds provide educational opportunities for Maywood residents or students?
Each Irresistible Resistance event incorporates educational elements woven throughout the programming, artist-led storytelling, live demonstrations, and conversations about cultural history, arts advocacy, and community resilience. Local artists serve as educators and role models, showing Maywood youth that creative careers are achievable and valued within their own community. Small business owners share their stories, offering an entrepreneurial perspective rooted in the immigrant experience. Programming is intergenerational, free, and designed to be accessible to youth, families, students, and seniors alike, creating learning experiences that extend well beyond a traditional classroom.

Additional Information
Has your organization previously received funding from the City of Maywood? ☐ Yes ☑ No
Is a member of your organization’s board or executive leadership a City employee, an elected or appointed City official, or a family member of a City employee or elected or appointed City official?
☐ Yes ☑ No

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4 PROPOSED BUDGET
Irresistible Resistance in SELA — City of Maywood Community Benefit Fund 3–4 Pop-Up Events | August – October 2026 | Maywood, CA Section 1: Use of City of Maywood Funds
Amount

TOTAL REQUEST FROM CITY OF

MAYWOOD
$15,000
Fiscal Agent Administrative Fee (10% of
grant)
$1,500
Net Program Funds Available $13,500
Section 2: Per-Event Program Budget
Budget Line Item Cost Per
Event
3 Events 4 Events
Artist Stipends (Headline Performer) $1,000 $3,000 $4,000 DJ / Sound Support $750 $2,250 $3,000
Local Artist Storytelling & Media $1,000 $3,000 $4,000
Program Coordination / Staff Time $1,000 $3,000 $4,000
Supplies & Event Equipment $600 $1,800 $2,400
Marketing & Advertising $500 $1,500 $2,000
TOTAL EVENT COSTS $4,850 $14,550 $19,400
Covered by Net Maywood Funds
($13,500)
$13,500 $13,500
Remaining Funds (other sources) $1,050 $5,900
Budget Notes
• Total request from City of Maywood is $15,000; 10% ($1,500) is paid to Latinas Art Foundation as fiscal agent administrative fee, with $13,500 in net program funds directed to event delivery. • Artist stipends are budgeted at $1,000 per headline performer; actual fees may vary depending on the artist and will be negotiated on a per-event basis. Any savings will be reallocated to support an additional event.
• Net program funds of $13,500 cover nearly 3 full events at $4,850 per event, with a $1,050 gap supported by additional grant funding.
• All events held exclusively in Maywood at immigrant-owned small business locations or accessible community spaces.
• All events are free and open to the public, no admission fees charged. • Additional funding being sought from the Eastside Arts Initiative and Port of Long Beach to support remaining event costs and a potential 4th event.

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AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 18.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION AND APPROVAL OF AN EXCLUSIVE NEGOTIATING

AGREEMENT WITH MAYANS DEVELOPMENT GROUP FOR THE POTENTIAL DEVELOPMENT OF CITY-OWNED PROPERTY LOCATED AT 5102 AND 5110

DISTRICT BOULEVARD
RECOMMENDATION:

Staff recommends that the City Council and the Successor Agency to the Maywood Community Redevelopment Agency approve an Exclusive Negotiating Agreement ("ENA") between the City of Maywood and Mayans Development Group for the potential development of City-owned property located at 5102 and 5110 District Boulevard and Assessor Parcel Numbers (APNs) 6313-001-900, 6313-001-901, and 6313-001- 902. Staff further recommends that the City Council authorize the City Manager to execute the ENA in a form approved by the City Attorney and to make minor, non-substantive modifications as necessary to facilitate implementation of the agreement.

BACKGROUND:

The Successor Agency to the Maywood Community Redevelopment Agency owns the property located at 5102 and 5110 District Boulevard, together with APNs 6313-001-900, 6313-001-901, and 6313-001-902 (collectively, the "Property"). The Property has long been identified as a strategic redevelopment opportunity capable of supporting housing, economic development, community-serving uses, and part of the City's Long Range Property Management Plan.

Following the declaration of the Property as surplus land pursuant to the California Surplus Land Act (Government Code Section 54220 et seq.), the City completed the required noticing process and received proposals from multiple affordable housing developers interested in developing the Property. After evaluating the proposals received, the City entered into an Exclusive Negotiating Agreement ("ENA") with the Cesar Chavez Foundation ("CCF") on February 26, 2025, for the purpose of pursuing a 100 percent affordable housing development on the Property. The ENA provided a framework for due diligence activities, project refinement, financing analysis, and negotiation of a potential Disposition and Development Agreement.

Throughout the negotiation period, CCF conducted preliminary site planning, evaluated financing opportunities, explored tax credit allocations, and worked with City staff to advance the affordable housing proposal.

During the course of negotiations, the City Council also approved an amendment to the ENA and authorized an Option to Lease Agreement intended to assist CCF in demonstrating site control for competitive affordable housing financing applications. Despite the substantial efforts undertaken by CCF and the City, including extensive discussions regarding project financing, site control, and development feasibility, we were unable to reach agreement on terms that would support a financially viable affordable housing development. As a result,

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the ENA expired without execution of a final development agreement in February 2026.

On June 9, 2026, the City executed and sent a letter to HCD via US mail and email. The City notified the California Department of Housing and Community Development ("HCD") that negotiations with the Cesar Chavez Foundation had concluded without agreement and that the City had fulfilled the good-faith negotiation requirements set forth in Government Code Section 54223. In the attached correspondence, the City documented that it had completed all Surplus Land Act noticing requirements, engaged in the required statutory negotiation period, and recorded the affordability covenant required pursuant to Government Code Section 54233. The City further advised HCD that negotiations ended due to financing feasibility constraints and the inability to structure a transaction that would support a viable affordable housing project on the Property.

City staff has since confirmed that HCD has received the City's notice regarding the terminated negotiations and related documentation. The City is awaiting HCD's response and confirmation regarding the status of the Property under the Surplus Land Act and the City's ability to proceed with future redevelopment opportunities for the site. Accordingly, any actions contemplated under the proposed ENA shall remain subject to compliance with all applicable provisions of the Surplus Land Act and any direction provided by HCD.

Mayans Development Group has subsequently expressed interest in partnering with the City to evaluate redevelopment opportunities for the Property. The developer has experience in residential, mixed-use, commercial, and community-oriented development projects and has indicated a desire to work collaboratively with the City to identify a project that advances community priorities while generating long-term economic and public benefits.

The proposed Exclusive Negotiating Agreement with Mayans Development Group would provide a structured framework for the parties to conduct due diligence, evaluate development alternatives, assess project feasibility, and negotiate potential business terms for future consideration by the City Council. Approval of the ENA does not obligate the City to sell, lease, or otherwise dispose of the Property, nor does it constitute approval of any development project. Any future project would remain subject to City Council approval, environmental review pursuant to the California Environmental Quality Act ("CEQA"), compliance with the Surplus Land Act, and all applicable entitlement and public hearing requirements.

DISCUSSION:

The proposed Exclusive Negotiating Agreement establishes a framework for the City and Mayans Development Group to evaluate the feasibility of redevelopment opportunities for the Property and negotiate potential business terms for future City Council consideration. Several provisions of the proposed ENA differ from the City's prior agreement with the Cesar Chavez Foundation and are intended to provide greater flexibility while preserving the City's discretion throughout the negotiation process.

Key provisions of the proposed ENA include:
• Affordable Housing Requirement. Unlike the previous ENA, which contemplated a 100 percent affordable housing project, the proposed ENA requires that any future development include a minimum of fifteen percent (15%) affordable rental units. This minimum affordability requirement is intended to satisfy the City's continuing obligations under the California Surplus Land Act while allowing the parties to evaluate whether additional affordable housing may be incorporated during negotiation of a future Disposition and Development Agreement ("DDA").
• Negotiation Period. The ENA establishes an initial six-month exclusive negotiation period. The City Manager is authorized to approve administrative extensions if the developer is actively pursuing due diligence activities, environmental review, financing, entitlement analysis, or DDA negotiations. • Exclusive Negotiation Rights. During the term of the ENA, the City agrees to negotiate exclusively with Mayans Development Group regarding redevelopment of the Property. The agreement does not grant the developer any ownership interest or development rights in the Property. • Due Diligence and Information Sharing. The ENA includes provisions requiring the City to make

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available existing, non-privileged reports, studies, and other information reasonably available regarding the Property to assist the developer's evaluation. The agreement also establishes procedures governing confidential information, ownership of developer-prepared work product, and compliance with the California Public Records Act.
• Entitlement Process. The proposed ENA does not require the developer to submit formal land use entitlement applications during the negotiation period. Should the parties successfully negotiate a DDA, any required entitlement applications would be submitted thereafter and processed in accordance with applicable City procedures and public hearing requirements. • Financial Terms. The proposed ENA does not require a non-refundable good faith deposit and does not establish a purchase price, lease terms, or otherwise commit the City to disposition of the Property.

Any financial consideration, purchase price, lease structure, development obligations, or other material business terms would be negotiated as part of a future DDA and presented to the City Council for separate review and approval.

Approval of the proposed ENA authorizes an exclusive period during which the City and Mayans Development Group may conduct due diligence and negotiate the terms of a potential Disposition and Development Agreement. Approval of the ENA does not obligate the City to approve any development proposal, sell or lease the Property, or execute a future DDA. Any proposed DDA would be subject to separate City Council consideration, environmental review under the California Environmental Quality Act (CEQA), compliance with the California Surplus Land Act, and all other applicable legal requirements.

LEGAL REVIEW:

The City Attorney has reviewed and drafted the ENA.

FISCAL IMPACT:

Approval of this item has no fiscal impact at this time.

ATTACHMENT(S)

1. Maywood Long Range Property Management Plan

2. Letter to HCD Re: Maywood's Surplus Property Terminated Negotiations Notice – District Blvd

3. City of Maywood - Exclusive Negotiating Agreement (ENA)

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1 EXCLUSIVE NEGOTIATING AGREEMENT
THIS EXCLUSIVE NEGOTIATING AGREEMENT (this “Agreement” or “ENA”) is dated as of July 22,, 2026 (“Effective Date”), and is entered into by and between the Successor Agency to the Maywood Community Redevelopment Agency (“Agency”), the City of Maywood, a municipal corporation (“City”), and the Mayans Development Inc, a California corporation (the “Developer”). Agency, Developer and the City are sometimes collectively referred to herein collectively as the “Parties” or individually as the “Party.” The Agency and City shall be referred to collectively as “Agency,” unless the text provides otherwise.

RECITALS
A. The Developer has significant experience developing and managing safe, decent and affordable rental and market-rate housing in California; B. The Agency is the owner of certain real property located at 5102 District Boulevard (APN 6313-001-902), 5110 District Boulevard (APN 6313-001-901) and APN 6313-001-900 (“Site”);
C. The Agency intends to transfer the property to the City of Maywood and/or the Developer in order to allow the development of the Site with a project containing at least 15% affordable rental units for income qualified applicants (“Project”); D. Thereafter and upon completion of the Agency’s completing compliance with the California Surplus Land Act (California Government Code Sections 54220 et seq.), Agency and Developer desire to negotiate with each other regarding the potential terms and conditions of a “Disposition and Development Agreement” (“DDA”) between Agency and Developer for Developer to acquire the Site and develop the Project on the Site within a reasonable period of time thereafter; and
E. The DDA would condition the closing of the sale of the Site (if applicable) upon the Developer first obtaining, among other things, all necessary financing, and all permits for development of the Project.

NOW, THEREFORE, in view of the goals and objectives of Agency relating to providing affordable housing in the City of Maywood, and in consideration of the mutual promises of the Parties set forth in this Agreement, the Agency, City and Developer agree as follows:

1. Exclusive Negotiation; Negotiation of DDA. During the Term (defined in Section 2 below), the Agency shall not solicit, entertain, negotiate with, evaluate, or enter into discussions with any other developer regarding the acquisition, disposition, development, or redevelopment of the Site the Agency shall negotiate only with Developer for the sale and development of the Site, including the terms of a DDA. However, the DDA so negotiated shall be subject to the approval of the City Council of the City of Maywood in its sole and absolute discretion. No party is obligated by entering into this ENA to enter into the DDA.

2. Term. The Term of this ENA shall commence on July 22, 2026 and shall end six (6) calendar months thereafter, unless extended in writing by the Agency Executive Director/City Manager (“City Manager”) pursuant to Section 3 below.

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2 3. Extension of Term. The Term may be extended by the City Manager of the City in writing for up to two (2) consecutive periods of one (1) month each. The Parties are aware of the funding timeline related to low-income housing programs and the bearing it may have on the Term of this ENA. Accordingly, notwithstanding the provisions of this Section 3, the City Manager may extend the Term, in the her sole discretion, in order to coincide with the funding timelines or if Developer is actively pursuing due diligence activities, financing options, environmental review, entitlement analysis, or if progress is being made in the negotiations for a DDA, as determined by the City Manager.

4. Developer Acknowledgments. Developer acknowledges and agrees that under this Agreement, Agency or the City of Maywood is not committing itself or agreeing to enter into a DDA or other agreement or approve any land use entitlements or any permits, or provide any financial assistance.

5. Materials and Information. The Developer shall deliver the materials and information identified on Exhibit A to the Agency within the times set forth therein. Additionally, at the beginning of each calendar month during the ENA Term (as extended under Section 3, if applicable), Developer shall provide a written report to the Agency describing in reasonable detail the Developer's activities with respect to the Project during the preceding calendar month.

6. California Environmental Quality Act. Developer acknowledge that all applicable requirements of CEQA must be met in order for Agency to approve the Project and enter into a DDA, and that this may require reports and analyses for CEQA purposes (collectively, the “CEQA Documents”).
.

7. Developer Indemnity. Developer shall indemnify, defend and hold harmless the Agency and the City of Maywood, and their elected and appointed officials, officers, agents and employees of Agency and the City (individually or collectively, an “Indemnified Party”) against any and all claims, liabilities, losses, damages, costs and expenses arising out of, caused by, or related to any entry by Developer or its designees onto the Property and any allegation that this ENA violates CEQA.

8. Right of Entry. Developer and its contractors and consultants designated in writing by Developer to Agency shall have the right to enter the Property to inspect the Property, survey the Property and prepare Phase I environmental reports for the Property, and if reasonably approved in writing by the City Manager, to take soils and groundwater samples as recommended by such a Phase I (for purposes of preparing a Phase II environmental report) (“Due Diligence Activities”) provided a copy of the Phase I recommending such samples/tests has been provided to the City Manager. Any entry onto the Property by Developer and/or its employees, agents, consultants and contractors, successors, and assigns, for Due Diligence Activities shall be subject to an executed Right of Entry and Access Agreement in the form attached hereto as Exhibit B. .

9. Documents.

9.1 Upon written request of Developer, Agency shall provide and deliver to Development complete copies of any and all material non-privileged or non-confidential reports and other material non-privileged or non-confidential documents pertaining to the Site in the City’s possession that can be located with reasonable effort. This includes, but his not limited, to studies, reports, correspondence, records, and other materials relating to the Site, which may include, but is not limited to, Phase I and Phase II environmental assessments, preliminary title

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3 reports, ALTA surveys, topographic surveys and maps, geotechnical reports, utility studies, site plans, construction plans, engineering reports, market studies, feasibility analyses, traffic studies, zoning and land use information, development fee schedules, infrastructure report and government correspondence specifically related to the Site.

9.2 Each Party acknowledges that, in connection with this ENA and the negotiation of the DDA, the other Parties may disclose or make available certain non-public information relating to its business, finances, or operations (“Documents”). Each Party agrees to not use the Documents for any purpose other than evaluating and negotiating the potential Project contemplated by this ENA, except as otherwise provided herein. Submission of Documents to the other party shall not be construed to confer any ownership or proprietary rights in favor of the other party, except for the uses of such Documents as described herein.

9.3 Notwithstanding, the Developer acknowledges that the Agency is a public agency subject to the California Public Records Act (“Act”) governing public disclosure and that some or all of the Documents provided by the Parties to City may be discloseable thereunder. In the event a request for Documents is received pursuant to the Act, City shall, to the extent legally permissible and practicable, provide prompt written notice to the Developer before producing such records so as to allow them a reasonable opportunity to seek a protective order or other appropriate remedy under applicable law. However, nothing herein shall prevent or be construed to prevent City from complying with the requirements of the Act. The provisions of this section shall survive the expiration or termination of this Agreement for any reason.

10. Ownership of Work Product and Reports.

10.1 All studies, reports, data, drawings, designs, specifications, concepts, financial models, analyses, and other materials or information prepared or developed by or for the Developer in connection with this ENA (collectively, the “Work Product”) shall be and remain the sole property of the Developer. The Agency may review and use the Work Product solely for the purpose of evaluating the potential project contemplated by this ENA and for other internal and informational uses consistent with this ENA. Submission of Documents to the Agency shall not be construed to confer any ownership or proprietary rights in favor of the Agency, except for the uses of such Work Product as described herein.

10.2 Public Records. The parties acknowledge that the Agency is subject to the California Public Records Act (“Act”) governing public disclosure. Nothing in this Section shall prevent or be construed to prevent the City from disclosing Work Product or related materials if required by the Act. City shall, to the extent legally permissible and practicable, provide advance written notice to the Developer Parties of any request for such disclosure so as to allow them a reasonable opportunity to seek appropriate a protective order or other appropriate remedy under applicable law. The provisions of this section shall survive the expiration or termination of this Agreement for any reason.11. Termination by Agency. The City Manager may terminate this ENA by written notice to Developer if Developer is not making reasonable progress in negotiating the DDA, or is otherwise in violation of this ENA, and Developer fails to correct such failure to make reasonable progress within ten (10) days after written notice from the City Manager describing the nature of the default or failure to make progress.

12. Developer Representations and Warranties. Developer represents and warrants to and for the benefit of Agency as follows:

12.1 Valid Existence; Good Standing; Joint Venture Relationships. Developer is a corporation duly organized and validly existing under the laws of the State of California.

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4 Developer has all requisite power and authority to own its property and conduct their respective business as presently conducted. Developer has made all filings and is in good standing in the jurisdiction of the State of California.

12.2 Authority. Developer has all requisite power and authority to enter into and perform this Agreement.

12.3 No Limitation on Ability to Perform. Neither Developer’s articles of incorporation nor any other organizational document regarding Developer in any way prohibits, limits or otherwise affects the right or power of Developer to enter into or perform this Agreement.

Developer is not a party to or bound by any contract, agreement, indenture, trust agreement, note, obligation or other instrument that could prohibit, limit or otherwise affect Developer’s entry into or performance of this Agreement. To the best of Developer’s knowledge, no consent, authorization or approval of, or other action by, and no notice to or filing with, any governmental authority, regulatory body or any other person or entity is required for the due execution, delivery or performance by Developer of this Agreement or any of the terms or covenants contained in this Agreement. There is no pending or threatened suit or proceeding or undischarged judgment affecting Developer before any court, governmental agency, or arbitrator that might materially adversely affect the enforceability of this Agreement, the ability of Developer to perform the transactions contemplated by this Agreement or the business, operations, assets or condition of Developer.

12.4 Valid Execution. The execution and delivery of this Agreement by Developer has been duly and validly authorized by all necessary action of Developer and others.

This Agreement is a legal, valid and binding obligation of Developer, enforceable against Developer in accordance with its terms.

12.5 Insolvency. No attachments or execution proceedings and no assignments for the benefit of creditors or insolvency, bankruptcy, reorganization or other proceedings are pending or, to Buyer's knowledge, threatened against Buyer, nor are any such proceedings contemplated by Buyer.

13. Notices. A notice or communication under this Agreement by either Party to the other shall be sufficiently given or delivered, if in writing and delivered by reputable overnight messenger, or certified first class mail with return receipt requested (for U.S. mailings) or when sent by electronic mail (“email”) to the appropriate Party at its address as follows:

In the case of a notice or communication to Agency and City:

City of Maywood
4319 E. Slauson Avenue
Maywood, California 90270
Attn: City Manager
Telephone: (323) 562-5700
with a required copy to:

Richards, Watson & Gershon
350 South Grand Avenue, 37th Floor
Los Angeles, California 90071
Attn: Roxanne Diaz
email: [email protected]

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5 In the case of a notice or communication to Developer:

Mayans Development, Inc
c/o Ismael Mayans, President
22343 La Palma Avenue, Suite132
Yorba Linda, CA 92887
Any such address may be changed at any time by giving written notice of such change in the manner provided above at least ten (10) days prior to the effective date of the change. Notices by overnight messenger shall be deemed delivered on the next business day, or, if mailed, on the delivery date or attempted delivery date shown on the return receipt or if by email, when sent.

14. General Provisions.

14.1 Amendments. This Agreement may be amended or modified only by a written instrument signed by the Agency, City of Maywood and Developer.

14.2 Severability; HCD Comments. If any provision of this Agreement, or its application to any person or circumstance, is held invalid by any court, the invalidity or inapplicability of such provision shall not affect any other provision of this Agreement or the application of such provision to any other person or circumstance, and the remaining portions of this Agreement shall continue in full force and effect.

Without limiting the foregoing, in the event that any HCD comments on the surplus property determination claimed by the Agency, which prevents or precludes compliance with any material term of this Agreement, the Parties shall promptly modify, amend or suspend this Agreement, or any portion of this Agreement, to the extent necessary to comply with such comments or either Party may terminate this Agreement upon written notice to the other Party.

In the event of such termination, the Developer, Agency and City agree that neither the Developer, Agency or City shall have any further rights or obligations under this Agreement except as otherwise provided herein.

14.3 Non-Waiver. No waiver made by either Party with respect to the performance, or manner or time of performance, or any obligation of the other Party or any condition to its own obligation under this Agreement will be considered a waiver with respect to the particular obligation of the other Party or condition to its own obligation beyond those expressly waived, to the extent of such waiver, or a waiver in any respect in regard to any other rights of the Party making the waiver or any other obligations of the other Party. 14 .4 Non-Liability. No member, official, agent or employee of the Agency or the City of Maywood will be personally liable to Developer in the event of a default by the Agency or the City of Maywood. No director, officer, agent or employee of Developer will be personally liable to the Agency or the City of Maywood in an event of default by Developer.

14.5 No Third Party Beneficiary. This Agreement is for the exclusive benefit of the Parties to this Agreement and not for the benefit of any other person and shall not be deemed to have conferred any rights, express or implied, upon any other person.

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6 14.6 Assignment. This Agreement may not be assigned by the Developer to an entity other than one that is controlled by the Developer without the prior express written consent of the Agency in its sole discretion.

14.7 Governing Law. Agency and Developer agree that this Agreement shall be governed by, interpreted under, and construed and enforced in accordance with the substantive and procedural laws of the State of California, without application of conflicts or choice of laws principles.

15. Interpretation of Agreement. No inference in favor of or against any Party shall be drawn from the fact that such Party has drafted any part of this Agreement.

16. Entire Agreement. This Agreement (including the attachments and exhibits) contains the entire agreement between the Parties with respect to the subject matter of this Agreement.

17. Time of the Essence. Time is of the essence with respect to each provision of this Agreement.

18. Counterparts, pdfs. This Agreement may be signed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. An electronic copy of this Agreement shall be as effective as the original for all purposes.

19. Relationship of the Parties. The subject of this Agreement is a private development with neither Party acting as the agent of the other Party in any respect. None of the provisions in this Agreement shall be deemed to render the Agency or the City of Maywood a partner in Developer’s business, or joint venturer or member in any joint enterprise with Developer.

20. Development and Disposition Agreement. The entering into a development and disposition agreement contemplated by the Parties is contingent upon obtaining a findings letter related to the Agency’s compliance with the Surplus Land Act from the California Department of Housing and Community Development.

IN WITNESS WHEREOF, the Agency, City and Developer have signed and entered into this Agreement as of the Effective Date by and through the signatures of their respective authorized representative(s).

SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
By:___________________________
Jennifer Vasquez, Executive Directo
ATTEST:
___________________________
Miguel Leon, Deputy City Clerk

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7 CITY OF MAYWOOD
a California municipal corporation
By:___________________________
Jennifer Vasquez, City Manager
ATTEST:
_____________________________________
Roxanne Diaz, City Attorney

MAYANS DEVELOPMENT, INC
By:____________________________________
Ismael Mayans, President

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EXHIBIT “A”

MATERIALS TO BE DELIVERED BY DEVELOPER
Written Status Reports Every months, on the 15th day of the month, commencing on the first full month after the
Effective Date.

Developer will disclose to Agency the names of
primary employee contracts, primary consultants,
or representatives anticipated to the directly
involved in the Project. Developer shall promptly
notify Agency of any changes as they occur.

Within forty-five (14) days after the Effective Date
Developer will conduct due diligence including,
but are not limited to, investigative studies,
feasibility studies, preliminary title report, etc.

Developer will submit to the Agency in writing any
and all objections.

Within one-hundred eighty (90) days after the
Effective Date
Develop Conceptual Plans for the project. Within one-hundred eighty (90) days after the Effective Date
Draft Preliminary Financing Plan and Preliminary
Development Schedule
Within two-hundred seventy (120) days after the
Effective Date
Parties negotiate form of Term Sheet for purpose
of negotiating DDA and the form for the
disposition of the property
Within two-hundred seventy (150) days after the
Effective Date
Final Preliminary Financing Plan with anticipated
Debt and Equity Financing
Within three-hundred (120) days after the
Effective Date
Initial draft DDA (including disposition of property
if applicable)
Within three-hundred sixty days (180) days after
the Effective Date

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EXHIBIT B

RIGHT OF ENTRY AND ACCESS AGREEMENT
THIS RIGHT OF ENTRY AND ACCESS AGREEMENT (herein called this “Agreement”) is made and entered into as of , 2026, by the ________________, a public body (herein called “Grantor”), and __________________ (herein called “Grantee”).

W I T N E S S E T H:

WHEREAS, Grantor is the owner of the real property more particularly described on Exhibit A, which exhibit is attached hereto and incorporated herein by reference (herein called the “Property”);
WHEREAS, Grantor and Grantee contemplate entering into a purchase and sale agreement and disposition and development agreement (“DDA”) related to the Property as further described in that certain Exclusive Negotiating Agreement of even date herewith by and between the Grantor and Grantee (“ENA”);
WHEREAS, Grantee has requested the right of entry upon and access to the Property for the purpose of undertaking tests, inspections and other due diligence activities (herein called the “Due Diligence Activities”) in connection with the proposed lease by Grantee of the Property; WHEREAS, Grantor has agreed to grant to Grantee, and Grantee has agreed to accept from Grantor, this non-exclusive, revocable license to enter upon the Property to perform the Due Diligence Activities in accordance with the terms and provisions of this Agreement; WHEREAS, Grantor and Grantee desire to execute and enter into this Agreement for the purpose of setting forth their agreement with respect to the Due Diligence Activities and Grantee’s entry upon the Property.

NOW, THEREFORE, for and in consideration of the foregoing premises, the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee do hereby covenant and agree as follows:

1. Access by Grantee.
(a) Subject to Grantee’s compliance with the terms and provisions of this Agreement, until the earlier termination or expiration of the ENA, Grantee and Grantee’s agents, employees, contractors, representatives and other designees (herein collectively called “Grantee’s Designees”) shall have the right to enter upon the Property for the purpose of conducting the Due Diligence Activities.
(b) Grantee expressly agrees as follows: (i) any activities by or on behalf of Grantee, including, without limitation, the entry by Grantee or Grantee’s Designees onto the Property in connection with the Due Diligence Activities shall not materially damage the Property in any manner whatsoever or disturb or interfere with the rights or possession of any tenant on the

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Property, (ii) in the event the Property is materially altered or disturbed in any manner in connection with the Due Diligence Activities, Grantee shall immediately return the Property to substantially the same condition existing prior to the Due Diligence Activities, and (iii) Grantee shall indemnify, defend and hold Grantor harmless from and against any and all claims, liabilities, damages, losses, costs and expenses of any kind or nature whatsoever (including, without limitation, attorneys’ fees and expenses and court costs) suffered, incurred or sustained by Grantor as a result of, by reason of, or in connection with the Due Diligence Activities or the entry by Grantee or Grantee’s Designees onto the Property; provided, however, that in no event shall Grantee be liable for any liabilities, damages, losses, costs or expenses of any kind or nature that relate, directly or indirectly, to (y) consequential or punitive damages or (z) matters that are merely discovered, but not exacerbated, by Grantee. Notwithstanding any provision of this Agreement to the contrary, Grantee shall not have the right to undertake any invasive activities or tests upon the Property, or any environmental testing on the Property beyond the scope of a standard “Phase I” investigation, without the prior written approval by the of Grantor of a workplan for such “Phase II” or invasive testing. If Grantor does not respond or reject any workplan within ten (10) days of Grantee’s delivery of the written workplan proposal to Grantor pursuant to the notice provisions of this Agreement, then Grantor shall be deemed to have approved the submitted workplan and Grantee may proceed with such testing. If Grantor rejects such proposed workplan in whole or in part, then this Agreement shall become null and void at the sole option of Grantee.

2. Lien Waivers. Upon receipt of a written request from Grantor, Grantee will provide Grantor with lien waivers following completion of the Due Diligence Activities from each and every contractor, materialman, engineer, architect and surveyor who might have lien rights, in form and substance reasonably satisfactory to Grantor and its counsel. Grantee hereby indemnifies Grantor from and against any claims or demands for payment, or any liens or lien claims made against Grantor or the Property as a result of the Due Diligence Activities.

3. Insurance. Grantee shall, and shall cause all of Grantee’s Designees performing the Due Diligence Activities to, procure or maintain a policy of commercial general liability insurance issued by an insurer reasonably satisfactory to Grantor covering each of the Due Diligence Activities with a single limit of liability (per occurrence and aggregate) of not less than Two Million Dollars ($2,000,000), and to deliver to Grantor a certificate of insurance evidencing that such insurance is in force and effect, and evidencing that Grantor has been named as an additional insured thereunder with respect to the Due Diligence Activities. Such insurance shall be maintained in force throughout the term of this Agreement.

4. Successors. To the extent any rights or obligations under this Agreement remain in effect, this Agreement shall be binding upon and enforceable against, and shall inure to the benefit of, the parties hereto and their respective heirs, legal representatives, successors and permitted assigns.

5. Limitations. Grantor does not hereby convey to Grantee any right, title or interest in or to the Property, but merely grants the specific rights and privileges hereinabove set forth.

5. Survival of Indemnification. The indemnification obligations of Grantee contained in Sections 1 and 2 hereof shall survive the expiration or earlier termination of this Agreement.

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6. Notices. Whenever any notice, demand, or request is required or permitted under this Agreement, such notice, demand, or request shall be in writing and shall be delivered by hand, be sent by registered or certified mail, postage prepaid, return receipt requested, or shall be sent by nationally recognized commercial courier for next business day delivery, to the addresses set forth below the respective executions of the parties hereto, or to such other addresses as are specified by written notice given in accordance herewith, or shall be transmitted by facsimile to the number for each party set forth below their respective executions hereof, or to such other numbers as are specified by written notice given in accordance herewith. All notices, demands, or requests delivered by hand shall be deemed given upon the date so delivered; those given by mailing as hereinabove provided shall be deemed given on the date of deposit in the United States Mail; those given by commercial courier as hereinabove provided shall be deemed given on the date of deposit with the commercial courier; and those given by facsimile shall be deemed given on the date of facsimile transmittal. Nonetheless, the time period, if any, in which a response to any notice, demand, or request must be given shall commence to run from the date of receipt of the notice, demand, or request by the addressee thereof. Any notice, demand, or request not received because of changed address or facsimile number of which no notice was given as hereinabove provided or because of refusal to accept delivery shall be deemed received by the party to whom addressed on the date of hand delivery, on the date of facsimile transmittal, on the first calendar day after deposit with commercial courier, or on the third calendar day following deposit in the United States Mail, as the case may be.

7. Assignment. This Agreement may not be assigned by Grantee, in whole or in part.

8. Governing Law. This Agreement shall be construed, enforced and interpreted in accordance with the laws of the State of California. Venue shall be in Los Angeles County.

9. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original, and all of such counterparts together shall constitute one and the same instrument.

10. No Recording of Agreement or Memorandum of Agreement. In no event shall this Agreement or any memorandum hereof be recorded in the Official Records of Los Angeles County, California, and any such recordation or attempted recordation shall constitute a breach of this Agreement by the party responsible for such recordation or attempted recordation.

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IN WITNESS WHEREOF, Grantor and Grantee have caused this Agreement to be executed on the day and year first written above.

GRANTEE:
_______________________________
By:

Name:

Title:

Address for notices: _____________________
_____________________
_____________________
______________________
GRANTOR:
______________________________
By:

Name:

Title:

Address for notices: ____________________
____________________
____________________
____________________
With a copy to: Richards, Watson & Gershon
350 South Grand Avenue, 37th Floor
Los Angeles, California 90071
Attn.: Roxanne M. Diaz, Esq.

Telephone No.: (213) 626-8484
Facsimile No: (213) 626-0078
Email: [email protected]

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AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 19.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT TO

JACOB GREEN & ASSOCIATES FOR STRATEGIC PLANNING CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $79,950
RECOMMENDATION:

It is recommended that the City Council:

1. Approve a Professional Services Agreement with Jacob Green & Associates for Strategic Planning Consulting Services in an amount not to exceed $79,950; and

2. Authorize the City Manager to execute the agreement, subject to approval as to form by the City Attorney.

BACKGROUND:

In 2023, the City participated in a series of facilitated strategic planning workshops with the Institute for Local Government (ILG) that included discussion of organizational priorities, review of the City’s mission statement, development of a vision statement, and identification of strategic focus areas.

To build upon the City’s prior strategic planning efforts, the City issued a Request for Proposals (“RFP”) through PlanetBids on April 23, 2026, for Strategic Planning Consulting Services. The purpose of the RFP was to retain a qualified consulting firm to assist the City with preparing a Citywide Strategic Plan that establishes clear goals, measurable objectives, implementation strategies, and a framework for accountability. Proposals were due on May 21, 2026.

The City received seventeen proposals in response to the RFP. A complete list of the firms that submitted proposals is included as Attachment No. 2.

Following review of the submitted proposals, the City invited Jacob Green & Associates, Tripepi Smith & Associates, Inc., and McIntyre-St. Clair LLC to participate in interviews. All three consultants were responsive and have extensive experience with preparing strategic plans for cities. Upon completion of the proposal review and interview process, Jacob Green & Associates was identified as the firm recommended for the City’s strategic planning project.

DISCUSSION:

Jacob Green & Associates is a California-based consulting firm specializing in strategic planning, organizational assessments, goal setting, work planning, leadership development, and stakeholder engagement for public agencies. The firm recognized the limited capacity of staff and emphasized an approach

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that would lead to a strategic plan that would be manageable to implement.

The proposed services include project initiation, assessment of the City’s current strategic direction, stakeholder and community engagement, facilitated strategic planning workshops, development of goals and measurable objectives, preparation of an implementation work plan, and delivery of the final Strategic Plan.

The final deliverables will include updated mission, vision, and values statements; strategic priorities and goals; measurable objectives; implementation milestones; and a work-plan tracker to assist the City with monitoring progress and maintaining accountability.

Jacob Green & Associates submitted a fixed-fee proposal of $79,950 for the services described above. Staff recommends approval of the Professional Services Agreement to allow the City to proceed with development of its Citywide Strategic Plan.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

Approval of this item will require an additional appropriation of $79,950 from the General Fund. The table below summarizes the estimated General Fund Balance if this item is approved.

F.Y. 26-27 Impact: $79,950 Current F.Y. Budget: 2026-2027 Fund Impacted: 100-General Fund Budget adjustment requested: $79,950 Estimated General Fund Reserve Fund Balance
as of 6/30/27, based on Council budget adoption
on 6/25/26: $11,408,289
Updated estimated General Fund Balance,
assuming approval of the $150,000 appropriation
(item #18) and the proposed $79,950
appropriation for this item: $11,178,339

ATTACHMENT(S)

1. Request for Proposals for Strategic Planning Consulting Services

2. Attachment 2 - List of Proposers for Strategic Planning Consulting Services

3. JGA Cost Proposal for RFP - City of Maywood - Strategic Plan

4. JGA Technical Proposal for RFP - City of Maywood - Strategic Plan

5. Professional Services Agreement with Jacob Green & Associates (JGA) - Maywood Strategic Planning

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1 REQUEST FOR PROPOSALS

FOR CITY OF MAYWOOD

STRATEGIC PLAN
PROPOSALS MUST BE RECEIVED NO LATER THAN 3:00 PM,
May 21, 2026, AND SHALL BE SUBMITTED IN SEARCHABLE
PDF FORMAT ON THE CITY’S PORTAL ON PLANETBIDS AT
THE FOLLOWING WEBSITE:
https://pbsystem.planetbids.com/portal/64496/portal-home Date of Issuance: April 23, 2026
Attn: Miguel Leon, Deputy City Clerk / Assistant to the City Manager

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2 TABLE OF CONTENTS
I. PURPOSE..............................................................................................................1 II. BACKGROUND......................................................................................................1 III. GENERAL REQUIREMENTS ................................................................................1 IV. SCOPE OF SERVICES..........................................................................................1 V. SCHEDULE............................................................................................................5 VI. QUESTIONS ..........................................................................................................6 VII. SUBMITTAL PROCEDURES.................................................................................6 VIII. SUBMITTAL FORMAT...........................................................................................6 IX. AGREEMENT FOR PROFESSIONAL SERVICES................................................8 X. GENERAL ADMINISTRATIVE INFORMATION .....................................................8 XI. SUBMITTAL DUE DATE........................................................................................9 XII. SELECTION PROCESS ........................................................................................9 XIII. AUTHORITY TO WITHDRAW..............................................................................10 XIV. AWARD OF CONTRACT .....................................................................................10 XV. ATTACHMENTS...................................................................................................11

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3 I. PURPOSE
The purpose of this Request for Proposals (“RFP”) is to solicit proposals from qualified consulting firms to assist the City of Maywood (“City”) in the preparation of a Citywide Strategic Plan. The City seeks to engage a qualified consultant to facilitate a collaborative planning process, assess current priorities, review and refine strategic direction, and prepare a practical Strategic Plan that will guide City decision-making, organizational priorities, and long-term planning efforts.

The City intends to award one professional services agreement on a not-to-exceed basis to the firm determined to be most qualified and in the best interest of the City.

II. BACKGROUND
The City of Maywood is a densely populated urban community located in Los Angeles County. Incorporated in 1924, the City encompasses approximately 1.8 square miles and serves a diverse residential and business community.

The City has made significant progress in recent years in strengthening municipal operations, enhancing community services, improving fiscal management, investing in infrastructure, and expanding partnerships that benefit residents and businesses.

In 2023, the City participated in a facilitated strategic planning workshop process that included discussion of organizational priorities, review of the City’s mission statement, development of a vision statement, and identification of strategic focus areas. The City now seeks to build upon that prior work through preparation of a formal Strategic Plan that establishes clear goals, measurable objectives, implementation strategies, and a framework for accountability.

The Strategic Plan should reflect the City’s current needs, community priorities, operational realities, and long-term aspirations while serving as a practical roadmap for City Council and staff.

GENERAL REQUIREMENTS
A. Respondents shall have at least five (5) years of consecutive experience in strategic planning, organizational facilitation, municipal operations, public engagement, or related services for local government agencies.

B. Respondents should have demonstrated success preparing strategic plans for cities, counties, special districts, or other public agencies.

C. The selected Consultant shall comply with all applicable federal, state, and local laws, ordinances, regulations, and professional standards.

D. Respondent shall comply with the insurance requirements set forth in the form professional services agreement.

E. The proposed project term shall be sufficient to complete all services described herein, unless extended by mutual written agreement of the parties.

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4 III. SCOPE OF SERVICES
The City of Maywood is seeking a consultant qualified to provide the services described in the Scope of Services identified below. Modifications of the Scope of Services through negotiation and/or by written addendum will be made as part of the future Professional Services Agreement.

The selected Proposer agrees to provide the following services in accordance with industry standards and standards set by City needs.

1. REQUESTED SERVICES
Requested Services include, but are not limited to, the following:

A. Community Engagement Event(s) / Goal Setting Workshops

1. Plan community engagement event(s) to receive feedback from the community to help determine City priorities, services needed, and future direction.

2. Conduct initial planning meetings with the City Manager, City Council, and City staff to confirm project goals, expectations, schedule, available background materials, and desired outcomes.

3. Workshop agenda planning and review of existing mission and vision statements, and development of draft strategic priorities for the Strategic Plan.

4. Prepare agendas, presentation materials, discussion exercises, and facilitation tools for workshops and meetings.

5. Facilitate half-day workshops for City Council and staff.

6. Summarize workshop discussions, key themes, areas of consensus, and recommended next steps.

B. Strategic Plan Development

1. Prepare a draft Strategic Plan based on information gathered through initial planning meetings with the City Manager, City Council, and City staff; community engagement event(s); goal setting workshops; review of existing City documents; and other information provided by the City.

2. The Strategic Plan shall serve as a practical roadmap to guide the City’s future decision-making, organizational priorities, service delivery, budgeting considerations, and long-term planning efforts.

3. The draft Strategic Plan shall include, at minimum, a review of the existing mission and vision statements, confirmed or updated strategic priorities, goals, objectives, recommended actions, implementation strategies, performance measures, and a framework for monitoring progress and reporting results.

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5 4. Recommendations shall be organized in a clear, measurable, and actionable format that can be implemented and tracked by the City over time.

5. Provide opportunities for City staff and City Council to review administrative draft materials and provide comments, revisions, and direction throughout the drafting process.

6. Revise the draft Strategic Plan based on feedback received from the City and prepare a final Strategic Plan for City Council consideration.

7. Final deliverables shall be professionally formatted and provided in editable electronic format and PDF format.

C. Final Presentation and Adoption

1. Present the draft and/or final Strategic Plan to the City Council at a public meeting, workshop, or study session, as requested by the City.

2. Incorporate final revisions requested by the City Council.

3. Provide final electronic copies in editable format and PDF format.

4. Provide recommendations for implementation tracking and future plan updates.

IV. SCHEDULE
Deadlines
Release of Requests for Proposals April 23, 2026
Submittal of Questions May 6, 2026, by 3:00 pm
Response to Questions May 13, 2026, by 5:00 pm
Proposal Due Date May 21, 2026, by 3:00 pm
Proposal Review/Evaluation Week of June 1, 2026
Optional Interview (if required) Week of June 8, 2026
Tentative City Council award June 2026
Tentative Start date July 2026
* These dates are anticipated and may change.

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6 V. QUESTIONS
All inquiries regarding this request must be submitted to PlanetBids. City will post responses to questions on PlanetBids.

VI. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP.

Proposals shall be submitted in searchable PDF format on the City’s portal on PlanetBids at the following website: https://pbsystem.planetbids.com/portal/64496/portal-home Please address the Proposals to:

City of Maywood
Attention: Miguel Leon
4319 Slauson Avenue
Maywood, CA 90270
Separate files shall be submitted for Technical and Cost Proposals. Submittals received after the specified date and time will be considered late and will not be considered for further evaluation.

VII. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. The proposal shall not exceed 20 pages. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address, and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the

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7 Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually.
b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

3. Experience and Qualifications
a. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure. Include a discussion demonstrating that the
Respondent has the resources, staffing capacity, and
experience available to provide services under this RFP. b. Provide a summary of Respondent’s qualifications,
experience, and background in strategic planning for public agencies.
c. Provide a summary of Respondents qualification and
experience in the Provide a summary of Respondent’s
qualifications, experience, and background in strategic planning for public agencies. At a minimum, Respondent
should have at least five (5) years of consecutive experience. d. Provide at least three references from municipal clients that received similar services from the Respondent. Include name of agency, contact name, title, telephone number, and email address.
e. Provide at least three examples of similar projects completed within the last five years. Include the name of organization, contact name, telephone number, and email address.
f. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their
education, credentials, licensing, training and related experience and their proposed roles for this contract.

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8 4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s
requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished. This may be used as an Exhibit for the Scope of Services to the agreement.
c. Provide any other information or tasks that Respondent believes necessary to complete the Scope of Services.
d. Include timeframe for completion of tasks, including milestone dates for primary deliverables, meetings, workshops, draft documents, and final Strategic Plan adoption.
e. The City prefers that the project be completed within six months of contract award.
f. Include discussion of where the project timeline may be delayed if assumptions are not met relative to project task completion or City review timeframes.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed not-to-exceed cost proposal that shall include all tasks required to perform the Scope of Services.
b. The cost proposal shall indicate how the City will be charged for services (i.e. hourly, fixed fee, or flat rate basis as appropriate).
c. This includes a breakdown of personnel hours, hourly rates, reimbursable expenses, subcontractor costs (if any), and total project cost.
d. In addition, Respondent shall also submit the
rates/compensation for any additional services that
Respondent can provide.

VIII. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 2) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter; however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

IX. GENERAL ADMINISTRATIVE INFORMATION

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9 All respondents are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and convenient (i.e. visiting the locations), that Respondent is capable of providing the equipment, materials and services necessary to furnish janitorial maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees, or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery, or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees, or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify, or cancel in whole or in part, this RFP. The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

X. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XI. SELECTION PROCESS

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10 All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:
a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Cost to the City
g. Oral interviews
h. Any other factors determined by the City to be relevant to the performance of these services.

XII. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

XIII. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An

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award of a contract occurs when the contract is approved by the Maywood City Council.

Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XIV. ATTACHMENTS
Attachment 1. Professional Services Agreement

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and (“Contractor”). City and Contractor are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Contractor as an independent Contractor to perform .

B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Contractor’s Services.

A. Scope of Services. Contractor shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be (the “Contractor
Representative”). The Contractor Representative shall directly manage Contractor’s Services under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through _________________, unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Contractor, and Contractor agrees to accept in full satisfaction for the services required by this Agreement, , as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Contractor’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, Contractors and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Contractor be paid more than $ , which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Contractor for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Contractor Representative authorize such services in writing prior to Contractor’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

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4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. Notwithstanding the preceding sentence, if Contractor is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement available during Contractor’s regular working hours to City for review and audit by City.

5. Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Contractor covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or Subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City notice of such court order or subpoena.

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B. Contractor shall promptly notify City should Contractor, its officers, employees, agents or Subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Contractor as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Contractor’s permission. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

D. Contractor’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Contractor and its officers, employees, associates and Subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar Services for other clients, but Contractor and its officers, employees, associates and Subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or Subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section into any subcontract that Contractor executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2).
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every Subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s Subcontractor, its officers, agents, servants,

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employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s Subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing

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Services under this Agreement, workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or Subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

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Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 8 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its Subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

11. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least ten calendar days before the termination is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services required by this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

14. Default.

A. Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Contractor with written notice of the default. Contractor shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

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courier service during Contractor’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Contractor:

Attn: City Manager
City of Maywood
4319 East Slauson Avenue
Maywood, California 90270

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, Subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that Subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or

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right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, Subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, Subcontractors and agents.

21. Corrections. In addition to the above indemnification obligations, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Contractor by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Contractor’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty

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except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf

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of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Mayra Aguiluz
Mayor of the City of Maywood
ATTEST:

By:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Contractor:

By:

Name:

Title:

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A-1 12501-0001\2300515v1.doc

EXHIBIT A

SCOPE OF SERVICES

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EXHIBIT B

COMPENSATION

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City of Maywood
Submissions for Solicitation Request for Proposals (RFP) for Strategic Planning Consulting Services Issued on 04/23/2026
Submissions Due on May 21, 2026 3:00 PM (PDT)
Exported on 07/15/2026
Vendor Name City State Status Responsive
Casc Engineering and Consulting, Inc. Glendora CA Submitted Yes JACOB GREEN AND ASSOCIATES Tustin CA Submitted Yes
Leading Resources Inc. Sacramento CA Submitted Yes
Value Management Strategies, Inc. Escondido CA Submitted Yes McIntyre-St. Clair LLC Toluca Lake CA Submitted Yes
Confluence Consulting Northwest Olympia WA Submitted Yes Tripepi Smith and Associates, Inc. Ladera Ramch CA Submitted Yes Charis Advisory Group Berkeley CA Submitted Yes
Bâton Global, LLC Des Moines IA Submitted Yes
Eli Patrick & Co. Hartford CT Submitted Yes
Blackline Consulting Toronto Submitted Yes
Silsby Strategic Advisors, Inc. Newport Beach CA Submitted Yes [email protected] Charlotte NC Submitted Yes
Carter Development Group Plantation FL Submitted Yes
Pear Street Consulting Richmond CA Submitted Yes
Equitable Cities LLC Somerset NJ Submitted Yes
MGT Impact Solutions, LLC Tampa FL Submitted Yes

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PAGE 1 6

COST PROPOSAL

SECTION C
JGA Cost Proposal for RFP for City of Maywood - Strategic Plan JacobGreenAndAssociates.com
The costs outlined in this proposal are considered valid and binding for a period of 120 days, commencing from the date of the proposal's issuance. During this timeframe, the provided pricing and estimates for products, services, and associated expenses will remain unchanged, subject to the terms and conditions specified in the proposal document. Any modifications or alterations to the proposal, as well as adjustments to the costs, will require mutual agreement between the involved parties.

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PAGE 1 7

COST PROPOSAL
This cost proposal outlines the total fixed fee price of $79,950. Fees are fixed and tied to the completion of defined tasks and deliverables, rather than the number of hours required to perform the work. This approach ensures JGA remains focused on delivering high-quality outcomes and value-added services, allowing the level of effort necessary to meet project objectives to be driven by the needs of the client and the desired results, rather than time expended.

INVOICING SCHEDULE:
20% - Upon Contract Execution
20% - Upon Completion of Step 1 & 2
20% - Upon Completion of Step 3
20% - Upon Completion of Step 4
20% - Upon Completion of Step 5
TERMINATION FOR CONVIENCE (30 DAYS):

Either party may terminate this Agreement, in whole or in part, for any reason or no reason, upon thirty (30) days’ prior written notice to the other party. In the event of termination, Client will pay Consultant for all Services performed and approved expenses incurred through the effective date of termination, including any non-cancellable commitments made by Consultant with Client’s prior written approval.

Description Cost
Strategic Plan Development $79,950
Travel Invoiced at costfrom Southern California*
Translation Services Invoiced at cost
*Travel expenses for up to two (2) facilitators, associated with in-person workshops, community engagement, and/or presentations, if required, will be invoiced at actual cost. Allowable travel costs will include transportation and lodging.

EXCLUSIONS:

The following program expenses are not included in consultant fees and are the responsibility of the City, if necessary.
• Venue rental fees for workshops/focus group meetings
• Food and beverages for workshops/focus group meetings JGA Cost Proposal for RFP for City of Maywood - Strategic Plan

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MAY
2026
13217 Jamboree Rd. #248
Tustin, CA 92782
888.4.JGA.1ST
JacobGreenAndAssociates.com
Proposal Response to
RFP - Strategic Plan

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1.888.4.JGA.1ST | [email protected]
May 21, 2026
Miguel Leon, Deputy City Clerk / Assistant to the City Manager City of Maywood
4319 E Slauson Avenue
Maywood, CA 90270
Dear Deputy City Clerk Leon,
Jacob Green & Associates (JGA) is pleased to submit this proposal to support the City of Maywood in developing a practical, implementation-focused Strategic Plan that builds upon the City’s 2023 strategic planning efforts and reflects current Council priorities, organizational capacity, and community expectations. JGA understands the City’s desire to establish clear priorities, measurable goals, and a framework for accountability that aligns City Council direction, organizational capacity, community priorities, and long-term planning efforts.

As the City of Maywood continues to balance evolving service demands, operational priorities, and community expectations, the City seeks a Strategic Plan that is not only aspirational but also actionable and sustainable over time. JGA specializes in helping public agencies develop strategic plans that translate policy direction into measurable objectives, implementation strategies, and practical work plans that can realistically be tracked and achieved.

Our approach will help the City:
• Align City Council and staff around shared priorities and organizational direction • Facilitate meaningful community and stakeholder engagement • Refine strategic priorities, goals, and implementation strategies • Develop measurable and actionable objectives tied to accountability and performance tracking • Deliver a professionally formatted Strategic Plan that serves as a practical roadmap for future decision-making
JGA has reviewed and understands all requirements of the Request for Proposals and is prepared to provide the services identified in Section IV – Scope of Services. We have also reviewed the City’s Professional Services Agreement and, unless otherwise noted in our proposal, can comply with its terms and conditions. Additionally, JGA acknowledges receipt of Addendum No 1 and 1.1.

Thank you for your consideration. JGA would be honored to partner with the City of Maywood to develop a Strategic Plan that provides clear direction, organizational alignment, and a practical framework for implementation and long-term success.

The designated Point of Contact and authorized representative for this proposal is:

Name: Jacob Green, Founder & CEO
Address: 13217 Jamboree Rd. #248, Tustin, CA 92782
Phone: 949.785.1981
Email: [email protected]
Sincerely,
Jacob Green
Founder & CEO

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TABLE OF

CONTENTS

MAYWOODCITY OF

EXPERIENCE AND QUALIFICATIONS
Section
A
Pages 1 - 10

APPROACH TO SCOPE OF SERVICES
Section
B
Pages 11 - 15

COST PROPOSAL
(Attached separately)
Section
C
Pages 16 - 17

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PAGE 1

EXPERIENCE AND

QUALIFICATIONS

SECTION A

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EXPERIENCE AND QUALIFICATIONS

FIRM OVERVIEW
JGA is a California-based consulting firm specializing in Strategic Planning, Organizational Assessments, Leadership Development, Goal Setting, Work Planning, and Stakeholder Engagement services exclusively for public-sector agencies. JGA serves cities, counties, special districts, utilities, joint powers authorities, and other local government organizations throughout California.

JGA operates with a team of experienced public-sector practitioners, including former city managers, assistant city managers, department directors, and organizational development professionals.

Collectively, the firm brings more than 600 years of combined local government leadership and operational experience. JGA has 30 employees and is headquartered in Tustin, California.

The firm is structured to provide specialized expertise tailored to each engagement, with project teams assembled based on the scope, complexity, and organizational needs of each client. JGA maintains the staffing capacity, project management systems, facilitation resources, and operational infrastructure necessary to successfully deliver multiple concurrent strategic planning engagements throughout California.

JGA has more than five (5) consecutive years of experience providing strategic planning and organizational consulting services to public agencies throughout California.

Strategic Planning Experience
JGA has extensive experience developing implementable strategic plans for cities, counties, special districts, departments and other public agencies that are designed to guide decision-making and support long-term service delivery. Our strategic plans are intentionally structured to be practical, data-driven, and aligned with operational realities, ensuring they can be effectively implemented and used as a decision-making tool by both staff and elected officials.

Practical, Data-Driven, and Implementation-Focused Outcomes JGA consistently delivers plans that are practical, data-driven, and capable of guiding municipal decisionmaking. Our work provides leadership and elected officials with the clarity needed to evaluate informed decisions regarding staffing levels, capital improvements, and City development.

JGA ensures that recommendations are clearly understood, supported by leadership, and positioned for successful implementation. Our deliverables are designed to move beyond analysis and provide a clear, actionable roadmap that supports sustainable, high-performing service delivery.

PAGE 2

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PAGE 3
RELEVANT EXPERIENCE:

Below is a partial list of JGA clients and projects relevant to this scope of work (completed and ongoing).

Cities:

Client Service
City of Calimesa Strategic Planning and Work Planning Services City of Claremont Goal Setting Services
City of Colton - Water/Wastewater Department Organizational Assessment Services City of Eastvale Goal Setting Services
City of El Centro - Fire Department Strategic Planning and Work Planning Services City of Fontana Goal Setting Services
City of Fontana - City Clerk's Office Organizational Assessment Services City of Fontana - Community Services Department Organizational Assessment Services City of Fontana - Finance Department Organizational Assessment Services City of Fountain Valley - Public Works Department Organizational Assessment Services City of Glendora Organizational Assessment Services
City of La Palma Goal Setting Services
City of Laguna Hills Goal Setting Services
City of Modesto Goal Setting Services
City of Montebello - Fire Department Strategic Planning and Work Planning Services City of Morgan Hill Goal Setting Services
City of Navato - Police Department Strategic Planning and Work Planning Services City of Paso Robles Goal Setting and Work Planning Services City of Placentia Goal Setting Services
City of Pomona Goal Setting Services
City of Pomona - Water Department Organizational Assessment Services City of San Luis Obispo - Police Department Strategic Planning and Work Planning Services City of San Rafael Goal Setting and Work Planning Services City of Santa Rosa Strategic Planning and Work Planning Services City of South Gate Goal Setting Services
City of Tustin Goal Setting and Work Planning Services
City of Tustin - Public Works Department Organizational Assessment Services City of Vallejo Goal Setting Services
City of San Rafael - Police Department Strategic Planning and Work Planning Services City of Santa Barbara - Police Department Strategic Planning and Work Planning Services

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PAGE 4
Counties:

Authorities/Associations/Special Districts/:

Client Service
Imperial County - District Attorney's Office Strategic Planning and Work Planning Services Monterey County - Water Resources Department Strategic Planning and Work Planning Services Central County Fire District Goal Setting and Work Planning Services California Society of Municipal Finance Officers Goal Setting and Work Planning Services El Camino Healthcare District Strategic Planning and Work Planning Services Hillsborough Neighborhood Network Strategic Planning and Work Planning Services Monte Vista Water District Strategic Planning and Work Planning Services Montecito Sanitary District Strategic Planning and Work Planning Services Northern Inyo Healthcare District Goal Setting Services Palomar Health District Goal Setting Services
Public Entity Risk Management Authority Goal Setting Services Sequoia Healthcare District Strategic Planning Services Southern Marin Fire District Strategic Planning and Work Planning Services Client Service

SAMPLES OF JGA'S WORK

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REFERENCES
PAGE 5

CITY OF CLAREMONT
Agency Contact Information:

Project Description:
• Strategic Planning, Stakeholder Engagement, Work Planning, and Implementation
• Katie Wand, Deputy City Manager
• [email protected]
• 909.399.5454

CITY OF EL CENTRO - FIRE DEPARTMENT
Agency Contact Information:
• Strategic Planning, Stakeholder Engagement, Work Planning, and Implementation
Project Description:
• Joseph Bernal, Fire Chief
• [email protected]
• 760.337.4530

CITY OF NOVATO - POLICE DEPARTMENT
Agency Contact Information:

Project Description:
• Strategic Planning, Stakeholder Engagement, Work Planning, and Implementation
• Jim Naugle, Chief of Police
• [email protected]
• 415.897.4361

CITY OF SANTA ROSA
Agency Contact Information:
• Strategic Planning, Stakeholder Engagement, Work Planning, Implementation, and Leadership Development
Project Description:
• Maraskeshia Smith, City Manager
• [email protected]
• 707.543.3010

CITY OF BELL
Agency Contact Information:

Project Description:
• Leadership Development Series - Customer Service Experience & Change/ Building Resiliency in the Public Sector and Leadership Teambuilding Services • Michael Antwine, City Manager
• [email protected]
• 323.588.6211

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SAMPLE PROJECTS
The projects listed below represent a sample of JGA’s extensive experience and expertise in Strategic Planning services.

RELEVANT PROJECTS:

Imperial County District Attorney’s Office – Strategic Plan Process Summary The JGA team partnered with the Imperial County District Attorney’s Office to develop a Strategic Plan that advances the Office’s mission to pursue justice and protect public safety with integrity, fairness, and accountability. Rooted in a deep commitment to transparency, community collaboration, and ethical prosecution, the planning process engaged a broad spectrum of internal and external stakeholders, including DA personnel, law enforcement partners, victim advocates, community leaders, and residents of Imperial County. Through in-depth interviews, focus groups, and survey feedback, the team identified key strategic priorities that address emerging public safety challenges and enhance the Office’s prosecutorial impact. The resulting plan strengthens victim advocacy services, modernizes case management systems, promotes staff development and retention, and reinforces collaboration with justice system partners.

Contact Name: George Marquez, District Attorney
Phone: 442.265.1175
Email: [email protected]
City of San Luis Obispo Police Department – Strategic Planning Project JGA was selected by the San Luis Obispo Police Department to lead a comprehensive Strategic Planning initiative aimed at strengthening internal alignment, operational effectiveness, and community trust. Our team provided foundational Strategic Planning education for leadership and staff, conducted broadbased engagement with both the Department and the community, and facilitated a dynamic in-person Strategic Planning Retreat. Through structured workshops, collaborative dialogue, and data-informed planning, we helped SLO PD establish a clear vision, mission, and a set of strategic priorities reflective of both organizational values and community expectations.

Contact Name: Rick Scott, Chief of Police
Phone: 805.781.7256
Email: [email protected]
PAGE 6

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City of Los Alamitos – Economic Development Strategic Planning Project The JGA team partnered with the City of Los Alamitos Development Services Department on a nearly yearlong initiative to create an Economic Development Strategic Plan (EDSP) that reflects the community’s values and vision. Working in close collaboration with City staff, JGA led a robust engagement process involving residents, local businesses, community partners, and key stakeholders.

The result was a Strategic Plan that, in the words of the City Council’s message to the community, serves as a “blueprint which provides a flexible yet actionable framework for economic growth while preserving what makes Los Alamitos special.” At the plan’s adoption, the City Council expressed appreciation for the quality of the plan and publicly thanked the JGA team for its professionalism, dedication, and the meaningful outcomes delivered.

Contact Name: Ron Noda, Deputy City Manager
Phone: 562.431.3538 Ext. 500
Email: [email protected]
Southern Marin Fire District – Strategic Planning and Teambuilding The JGA team partnered with the Southern Marin Fire District to develop a Strategic Plan that advances the District’s mission to protect life, property, and the environment through exceptional service and preparedness. Grounded in a strong commitment to operational excellence, community risk reduction, and collaborative emergency response, the planning process engaged a diverse group of stakeholders, including fire personnel, elected officials, community partners, and residents across the Southern Marin service area. Through interviews, surveys, and facilitated discussions, the team identified strategic priorities that strengthen emergency response capabilities, enhance firefighter safety and wellness, modernize facilities and technology, and deepen community engagement. The resulting plan provides a clear and forward-thinking roadmap to meet emerging challenges, support a resilient workforce, and uphold the District’s reputation as a trusted and innovative leader in fire and life safety.

Contact Name: Christian Tubbs, Fire Chief
Phone: 415.942.3474
Email: [email protected]
Hillsborough Neighborhood Network – Strategic Plan Process Summary The JGA team partnered with the Hillsborough Neighborhood Network (HNN) to develop a Strategic Plan that advances HNN’s mission to help every household know what to do before, during, and after a disaster. Rooted in a commitment to neighbor-to-neighbor support and community resilience, the planning process engaged a cross-section of Hillsborough residents, town officials, first responders, and community volunteers. Through in-depth interviews, facilitated discussions, and collaborative input, the team identified strategic priorities that build upon HNN’s existing strengths and expand its impact.

The resulting plan establishes a clear readiness framework, enhances local emergency communication systems, promotes inclusive training and volunteer development, and strengthens coordination with Police, Fire, and Emergency Communications.

Contact Name: Marie Chuang, Councilmember
Phone: 650.477.6523
Email: [email protected]
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JACOB GREEN, MPA
Founder & CEO
Jacob is a nationally recognized local government expert in organization and leadership development. As an Assistant City Manager for the City of San Juan Capistrano and the City of Ontario, he has managed hundreds of employees and numerous government departments. As a trainer, keynote speaker, facilitator and coach, Jacob has worked with municipal clients, as well as commercial clients such as Mattel, FedEx, Hyundai Capital, ADP, and many others. In 2019, Jacob distilled his personal and professional experiences into an Amazon best-selling book: See Change Clearly: Leveraging Adversity to Sharpen Your Vision and Build Resilient Teams. Jacob has received numerous awards for his leadership, including the National Caring Award, the Orange County Human Relations Award, the Most Inspiring Student at UC Irvine, and is the youngest recipient of the Gene Lentzner Humanitarian Award. Jacob has his Bachelor of Arts in Social Sciences with a Minor in Management from the University of California, Irvine, his Master of Public Administration (MPA) degree from California State University, Long Beach, and was recently awarded an honorary doctorate from Western University School of Health Sciences.

TIM HAGEMAN
Project Lead
PAGE 8

TEAM QUALIFICATIONS
Tim Hageman brings more than three decades of executive leadership, operational management, and organizational development experience to the JGA team. Throughout his career, he has led complex organizations, managed large multidisciplinary teams, and overseen critical functions spanning operations, investigations, administration, budgeting, and technology. In senior leadership roles, Tim was responsible for directing multiple divisions and driving performance across diverse service areas. He is known for enhancing operational efficiency, strengthening team alignment, and fostering meaningful engagement with the communities and stakeholders his organizations serve.

His leadership approach translates across industries and organizational settings. Beyond his professional career, Tim is deeply committed to community service and leadership development. He has held multiple board and leadership positions within civic organizations, including serving as President of a local Rotary Club. He is also a strong advocate for supporting veterans and community initiatives, having led and contributed to numerous large-scale events and programs. Tim is the host of the podcast Behind The Line, where he shares stories and insights on leadership, resilience, and service from a wide range of professionals. He holds both Bachelor’s and Master’s degrees in Criminal Justice Administration and is dedicated to lifelong learning and professional growth.

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STEVE MERMELL
Senior Advisor
Steve Mermell brings over 30 years of executive leadership experience in local government, including service with the City of Pasadena where he held key roles such as City Manager, Assistant City Manager, and Finance Director.

Throughout his career, Steve has led complex, organization-wide initiatives that required strong alignment between elected officials, executive leadership, and staff. His work has included advancing voter-approved funding measures, addressing long-term fiscal challenges such as significant unfunded pension liabilities, eliminating structural budget deficits, and restructuring major service areas to improve performance and community outcomes. Steve’s experience directly informs his approach to strategic planning, with a focus on aligning policy direction with operational realities and creating plans that are both actionable and sustainable. Since transitioning from full-time public service, he has supported cities and agencies across California with strategic planning, goal setting, executive performance evaluations, and organizational assessments. Steve is known for his ability to facilitate thoughtful, forwardlooking discussions, help leadership teams navigate complex governance dynamics, and translate priorities into clear, implementable strategies that support long-term community impact.

Dr. Kathryn Hamel brings over 30 years of executive leadership experience across public, nonprofit, and private sector organizations, with a strong focus on organizational development, leadership effectiveness, and communitycentered service delivery. Her career spans executive roles in behavioral health, higher education, and public safety, including service as a police lieutenant, where she developed a deep understanding of complex public sector environments and the importance of aligning people, systems, and strategy to achieve meaningful outcomes. Dr. Hamel’s experience directly supports strategic planning efforts by helping agencies navigate complex organizational dynamics, engage stakeholders effectively, and build alignment around shared priorities. She has led and supported strategic planning initiatives for a range of public agencies, including law enforcement, fire service, water districts, and executive leadership teams. Her work emphasizes thoughtful facilitation, inclusive engagement, and translating strategic direction into practical, actionable steps that strengthen organizational performance and community impact. At Jacob Green & Associates, Dr. Hamel specializes in facilitating leadership alignment, strengthening organizational culture, and supporting executive teams through strategic decision-making processes. She brings a unique perspective grounded in behavioral health and human-centered leadership, helping agencies address both operational priorities and the people-focused elements critical to long-term success. Her approach is collaborative, data-informed, and focused on delivering clear, implementable strategies that agencies can use to guide decision-making and measure progress over time.

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KATHRYN HAMEL, PH.D.

Senior Advisor

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MICHELLE NEW
Director of Organizational Development Services
Michelle New brings more than 20 years of experience in municipal leadership and consulting, with a focus on operational leadership, strategic project management, team development, and organizational improvement. She leads the successful delivery of client projects at Jacob Green & Associates, ensuring exceptional outcomes for California’s local government agencies. In her role, Michelle oversees internal operations, resource allocation, and productivity targets to support efficient project delivery and overall organizational effectiveness. She has extensive experience managing multiple complex initiatives, including monitoring scope and schedules, tracking performance, and guiding the development of actionable implementation plans that align with client priorities. Michelle is highly regarded for her ability to build and mentor high-performing teams, foster accountability, and drive cross-departmental collaboration. She brings a strong background in organizational development and continuous improvement, including designing and facilitating workshops, leading succession planning efforts, and implementing process improvements that support long-term organizational transformation. Her expertise also includes public sector human resources management, succession planning, and talent development, providing valuable insight into aligning people, processes, and strategy. Michelle is a certified Project Management Professional and holds a Master’s degree in Public Administration.

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APPROACH TO SCOPE OF

SERVICES

SECTION B

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APPROACH TO SCOPE OF SERVICES
The JGA Team will design and implement a comprehensive Strategic Planning process to establish a clear, shared direction for the City. This Strategic Plan will help position the City to be proactive, futurefocused, and aligned in how it leverages new opportunities while ensuring organizational readiness to meet evolving service demands.

This effort will integrate Council direction, staff insight, and community voice into a unified framework that guides decision-making, resource allocation, and performance expectations over the next five years.

The resulting Strategic Plan will serve as a practical, implementation-ready tool that strengthens alignment across departments and supports measurable outcomes. JGA will implement a hybrid stakeholder engagement model that balances transparency, inclusivity, and efficiency. Engagement will include Council and executive interviews, community Town Hall meetings, and custom staff and community surveys. This process will ensure internal operational perspectives are meaningfully incorporated into the Strategic Plan.

The Strategic Planning Process will involve five steps:

STEP 1: PROJECT KICKOFF
To initiate the Strategic Plan development process, JGA will meet with the Leadership Team, as determined by the City, and work with the City to solidify the project committee members, critical strategic planning components, desired outcomes, and associated deadlines.

STEP 2: CURRENT STATE ASSESSMENT & STAKEHOLDER ENGAGEMENT • JGA will conduct an assessment of the City's current Mission, Vision, and Values, as well as any additional City documents that the City determines will support the direction of the Strategic Plan. • One-on-One Interviews: JGA will conduct up to 15 one-on-one virtual interviews with City Council and the Leadership Team to gather leadership-level insight on priorities, opportunities, and expectations.
• Facilitated Town Halls: JGA will host two, two-hour Town Halls (one in-person and one virtual) to engage residents and stakeholders, ensuring broad participation while maintaining efficiency. • Custom Surveys: JGA will create two custom, anonymous surveys to solicit input from 1) All City staff and 2) Community Stakeholders, as determined by the City. • JGA will conduct a Strengths, Weaknesses, Opportunities, Threats (SWOT) analysis.

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STEP 3: STRATEGIC PLANNING WORKSHOP
JGA’s facilitation team will facilitate a one-and-a-half-day session for the City Council and Leadership Team. The goal will be to gain alignment between the Council and staff and guide Council Members through a structured, high-impact process to reaffirm who the City is and how it can best serve those it is entrusted to support. By grounding the conversation in the City’s core Mission, Vision, and Values, participants will reconnect with their shared purpose and set the stage for focused, strategic action.

Half-Day – City Council
Council Members will participate in a facilitated workshop to refine the City’s Mission, Vision, and Values and to identify high-level Goals. This session will focus on reviewing and endorsing JGA’s prepared drafts and building consensus around the most critical priorities and long-term direction.

One-Day – Leadership Team
The Leadership Team will convene to define clear Objectives aligned with the Goals established by the Council. This session will translate policy direction into actionable organizational priorities that guide decision-making, resource allocation, and implementation. Using proven facilitation techniques, JGA will ensure alignment between the Council’s vision and the Leadership Team’s operational focus.

We will ensure all voices are heard, and a consensus is built around the most critical issues and opportunities ahead. This is not a group wordsmithing session; rather, an opportunity for the Council and the Leadership Team to weigh in on what JGA has prepared as a result of the engagement and outreach described in Step 2.

STEP 4: WORK PLANNING FACILITATION
JGA will facilitate weekly virtual staff workshops, over a maximum of six weeks, with the Strategic Planning team and department experts to translate each Objective into clear, actionable steps by defining priorities, assigning responsibilities, and establishing outcomes. This process moves the City beyond planning into true implementation with clear accountability and a practical roadmap for progress.

STEP 5: DELIVERY OF FINAL STRATEGIC PLAN & WORK PLAN TRACKER JGA will assemble a final Strategic Plan Document and submit it to the Leadership Team for review, editing, and approval. The Strategic Plan Document deliverable will include updated Mission, Vision, and Values, along with clearly defined Strategic Priorities, Goals, and implementation milestones. JGA will also present the final Strategic Plan to Council at a public meeting and incorporate final revisions and direction provided by Council following presentation and review.

In addition to the Strategic Plan Document, JGA provides a custom-built Work Plan Tracker to support execution of the finalized Strategic Plan. The tracker enables ongoing progress monitoring and accountability.

If desired, JGA’s Strategic Partner, Envisio, can be introduced to the client to explore additional publicfacing dashboard options under a separate proposal that is not included in the scope or cost of this proposal.

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The actual project start date will be based on the contract award date. The success of this process and adherence to timelines are highly dependent on the City’s engagement and timely feedback at each stage. Active participation and prompt responses from the City are essential for meeting project milestones and ensuring a successful outcome.

Step Time For Completion
Step 1: Project Kickoff
Step 2: Current State Assessment & Stakeholder Engagement 10 weeks Step 3: Strategic Planning Workshop 2 weeks
Step 4: Work Planning Facilitation 8 weeks
Duration: 24weeks
Step 5: Delivery of Final Strategic Plan & Work Plan Tracker 4 weeks

STRATEGIC PLANNING TIMELINE
Kickoff
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• Clear Objectives: Define and communicate project goals, expectations, and deliverables at the project's outset.
• Active Participation: Engage in regular meetings and provide necessary feedback to ensure the project stays on track and aligns with expectations.
• Resource Allocation: Ensure the availability of internal resources, including key personnel, data, and tools, required for the project.
• Open Communication: Maintain open and honest communication with the Consultant, addressing any concerns or changes in scope as soon as they arise. • Decision-Making: Facilitate timely decision-making processes to avoid delays and ensure project progress.
• Access Provision: Provide the Consultant with necessary access to relevant systems, documentation, and facilities.
• Respect Timelines: Adhere to agreed-upon timelines for reviews, approvals, and information requests to maintain project momentum.
• Change Management: Collaborate on managing any changes in project scope, requirements, or timelines, ensuring mutual agreement on modifications.
• Partnership Approach: Foster a collaborative and respectful working relationship, recognizing that successful outcomes depend on both parties' commitment and cooperation. • Timely Payment: Pay invoices pursuant to contract terms and communicate any payment issues promptly with the Consultant.

Project Commitment
Successful project outcomes rely on a strong partnership between our team and yours. To ensure the best results, we've outlined key client responsibilities that foster effective collaboration and project efficiency. By fulfilling these roles, you actively contribute to the project's success, helping us deliver high-quality work on time and within scope. This mutual commitment not only improves project outcomes but also maximizes the value and impact of our combined efforts.

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated July 22, 2026, (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and Jacob Green & Associates (JGA) (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to developing a practical, implementation-focused Strategic Plan.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, Tim Hageman, Project Lead, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like Ver. 02/2019
12501-0001\2300515v1.doc

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professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state, and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through March 30, 2027, unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, $79,950 as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors necessary to provide the service. In no event shall the Consultant be paid more than $79,950, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall

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make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent Consultant. Consultant is, and shall at all times remain as to City, a wholly independent Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order

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shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual,

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alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.

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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the

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requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.

K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

14. Default.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

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15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager Attn: Jacob Green, Founder & CEO
City of Maywood Jacob Green & Associates
4319 East Slauson Avenue 13217 Jamboree Rd. #248
Maywood, California 90270 Tustin, California 92782

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

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(1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

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written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

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33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Heber Marquez
Mayor of the City of Maywood
ATTEST:

By:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:

Jacob Green & Associates (JGA)
By:

Name: Jacob Green
Title: Founder & CEO

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EXHIBIT A

SCOPE OF SERVICES

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The Strategic Planning Process will involve five steps:

PAGE 1 2

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PAGE 1 3

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STRATEGIC PLANNING TIMELINE
Kickoff
PAGE 1 4

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P AGE 1 5

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EXHIBIT B

COMPENSATION

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PAGE 1 7

EXCLUSIONS:

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AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 20.

ALLOCATION (PLHA) RESIDENTIAL REHABILITATION PROGRAM GUIDELINES,

APPLICATION MATERIALS, AND ESTABLISHING THE LOAN STRUCTURE FOR THE

PROGRAM
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the City of Maywood Permanent Local Housing Allocation (PLHA) Residential Rehabilitation Program Guidelines;

2. Approve the Residential Rehabilitation Program Application, Screening Form, and related program materials;

3. Establish the financial assistance to eligible homeowners in the form of 0% Deferred Loans or provide alternative direction regarding the loan structure;

4. Authorize the City Manager, or designee, to make minor administrative revisions to the Program Guidelines and application materials as necessary to maintain compliance with PLHA, LACDA, and State requirements; and

5. Authorize staff to begin accepting applications in coordination with Avant-Garde and implement the Residential Rehabilitation Program.

BACKGROUND:

The Permanent Local Housing Allocation (PLHA) Program provides funding to local jurisdictions to preserve and improve housing opportunities for low- and moderate-income households. The City has allocated approximately $347,770 in PLHA Year 4 and Year 5 funds to establish a Residential Rehabilitation Program for eligible owner-occupied single-family homes, including a 20% consultant fee. The program is administered in partnership with the Los Angeles County Development Authority (LACDA), which serves as the grant administrator for the City’s PLHA allocation.

On June 24, 2026, the City Council approved a Professional Services Agreement with Avant-Garde to assist the City with implementation of the Residential Rehabilitation Program, including preparation of program guidelines, loan documents, application materials, environmental review, contractor procurement, staff training, and overall program administration. At that time, staff informed the City Council that the proposed program guidelines and loan structure would be finalized following review by LACDA and returned to the City Council for

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final approval.

Since that meeting, staff, Avant-Garde, and LACDA have completed the review of the proposed Residential Rehabilitation Program Guidelines and supporting application materials. LACDA has approved the program for implementation, subject to final approval by the City Council.

This action represents the final policy approval necessary before the City may begin accepting applications from eligible homeowners.

DISCUSSION:

The Residential Rehabilitation Program is intended to preserve Maywood's existing housing stock by assisting eligible low- and moderate-income homeowners with correcting health and safety deficiencies, building code violations, accessibility improvements, and other eligible rehabilitation work. Assistance is available for owneroccupied single-family residences located within the City of Maywood and is funded entirely through PLHA grant funds administered by LACDA. Eligible households may receive financial assistance of up to $20,000 for qualified rehabilitation activities.

Program Guidelines
The attached Program Guidelines establish eligibility requirements, application procedures, income verification standards, property eligibility requirements, eligible improvements, contractor procurement procedures, and loan administration requirements necessary to ensure compliance with PLHA and LACDA requirements. The guidelines also establish project prioritization criteria that give first priority to repairs addressing immediate health and safety concerns, followed by preventative repairs and other eligible rehabilitation improvements.

Program Materials
Staff is requesting approval of the accompanying Residential Rehabilitation Program Screening Form and Application Packet, which will be used to determine applicant eligibility and maintain consistency with federal, state, and LACDA documentation requirements. The application materials include household income certification, owner occupancy verification, required supporting documentation, demographic reporting, and applicant acknowledgements.

Loan Structure
The remaining policy decision before the City Council is the type of financial assistance that will be offered through the Residential Rehabilitation Program.

Staff recommends establishing assistance in the form of 0% Deferred Loans.

Under a deferred loan structure:
• No monthly loan payments are required.
• No interest accrues during the life of the loan.
• The loan becomes due only upon sale, transfer, refinancing, or other specified triggering event affecting the property.
• The repayment of loan funds allows the City to revolve future PLHA resources, when permissible, and continue assisting additional homeowners over time.

Historically, residential rehabilitation programs funded through federal and state housing programs have utilized deferred loans because they preserve long-term affordability, encourage homeowner participation, and maximize the City's ability to recycle funding for future rehabilitation projects. The proposed Program Guidelines were developed with this loan structure in mind.

Should the City Council wish to establish an alternative financing structure, such as a forgivable loan, staff

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would revise the Program Guidelines and loan documents accordingly before implementation.

Program Administration
Following City Council approval, the City and Avant-Garde will officially launch the Residential Rehabilitation Program. Avant-Garde, serving as the City's program administrator, will be responsible for marketing the program, receiving and processing applications, conducting applicant eligibility reviews, verifying household income, coordinating property inspections, preparing rehabilitation work write-ups, facilitating environmental review, coordinating contractor procurement, preparing loan documents, overseeing construction, conducting progress inspections, and processing reimbursement requests in accordance with PLHA and LACDA requirements. The City will provide overall program oversight and ensure compliance with the Professional Services Agreement and applicable grant requirements.

Eligible applications will be reviewed in accordance with the approved Program Guidelines, with priority given to projects addressing immediate health and safety concerns, followed by preventative repairs and other eligible rehabilitation improvements, subject to available funding.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

If this item is approved, the City has approximately $347,770 in the FY 2026–27 budget to support this program, which includes a 20% consultant fee.

ATTACHMENT(S)

1. PLHA Residential Rehabilitation Program Guidelines

2. 2026 PLHA RESIDENT REHAB PROGRAM SCREENING FORM

3. 2026 PLHA Residential Rehabilitation Program

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Attachment A
Residential Rehabilitation Program
Program Guidelines

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2 City of
Maywood
Guidelines
Residential Rehabilitation Program
I. Program Overview
A. Purpose, Goal, and Objective of Program
The purpose of this Residential Rehabilitation Program is to eliminate substandard housing conditions; preserve decent, safe, and sanitary housing; correct allowed building and health code violations and improve accessibility for persons with disabilities through the awarding of deferred loans at 0% interest or low-interest forgivable loans to low- and moderate income qualified singlefamily, owner-occupied households in the City of Maywood.

The goal of the Residential Rehabilitation Program is to provide deferred loans at 0% interest or low-interest forgivable loans for eligible construction costs not-to-exceed $20,000 for necessary housing rehabilitation repairs. This amount may be increased on a case-by-case basis, subject to approval by the City Council and/or their designee.

The program objective is to assist eligible low- and moderate-income (LMI) residential owneroccupants in maintaining the City of Maywood’s existing housing stock by means of providing funding for housing rehabilitation repairs.

B. Source of Funds and Relationship with Grantor
The source of funds for the Residential Rehabilitation Program is the Los Angeles County Community Development Authority (LACDA), which acts as an agent for and is the recipient of the California Department of Housing and Community Development (HCD) Permanent Local Housing Allocation (PLHA) funds. These funds are for the predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, that meets the needs of a growing workforce earning up to 120-percent of AMI, or 150-percent of AMI in high-cost areas.

As a disbursing agent of these funds, the LACDA has subcontracted with the City of Maywood to provide administrative services for housing repair activities. As such, the City is responsible for marketing the program, processing and packaging all repair loans it obtains for the Program, performing on-site inspections, and acting as a quality agent relative to program activity. The City is obligated to fulfill the terms and conditions of its contract with the LACDA, established LACDA policies and procedures, and Federal and local rules and regulations.

C. Types of Assistance Available
Assistance shall be available to eligible homeowners in the form of a loan up-to $20,000 per qualified household.

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3 City of
Maywood
Guidelines
Residential Rehabilitation Program
D. Funding Availability
The Program is administered based primarily on the prioritization levels outlined below, and secondarily on a first-come, first-served basis within each prioritization level, subject to funding availability. The Program is not intended to function as an emergency service, as all applicable HUD and federal requirements must be met prior to the obligation or expenditure of funds.

Prioritization Levels

1. Essential Repairs (Health & Safety / Code Compliance) Repairs necessary to correct conditions that pose an immediate threat to occupant health or safety or to address serious code deficiencies, including but not limited to:
• Roof replacement or failure resulting in active leaks or structural risk • Inoperable or failed heating systems
• Plumbing failures affecting potable water, sewer service, or sanitation • Electrical hazards, including exposed wiring or fire risks • Gas line repairs posing safety concerns
• Mold or moisture conditions affecting health and safety • Rodent or pest infestations presenting health hazards • Accessibility improvements for persons with disabilities • Fire and life-safety corrections, including smoke detectors, carbon monoxide detectors, and egress deficiencies
• Other conditions necessary to address immediate health or safety risks

2. Necessary Repairs (Preventive / Code-Related)
Repairs required to prevent deterioration or future health and safety concerns, including but not limited to:
• Roof repairs extending remaining useful life
• Structural repairs not posing immediate danger
• Weatherization improvements, including insulation, air sealing, and window or door repair
• Plumbing or electrical repairs addressing deterioration • Abatement of non-health and safety code violations
• Exterior siding, fascia, or soffit repairs
• Drainage improvements to prevent water intrusion
• Minor foundation stabilization
• Replacement of deteriorated windows or doors

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4 City of
Maywood
Guidelines
Residential Rehabilitation Program

3. Recommended Repairs
Repairs that improve habitability, functionality, or long-term housing quality, but are not critical to immediate health or safety, including but not limited to:
• Interior or exterior painting
• Flooring repair or replacement
• Cabinet repair or replacement
• Minor drywall or plaster repair
• Fixture replacement (plumbing or lighting)
• Exterior improvements that preserve the housing structure Once a project’s prioritization level is established, services will be provided in the order in which applications are received within that prioritization level.

The City and its program representatives reserve the right to modify service levels as necessary to maintain compliance with applicable requirements and available funding.

II. Applicant Eligibility Requirements
A. Income Eligibility Standards Based on Total Persons in Household Participation in the Residential Rehabilitation Program is limited to applicants whose annual household income does not exceed the HUD-established income limits. These income limits provide a criterion for eligibility based on the total amount of annual household income adjusted for household size. The City will require documentation of both household size and household income information in order to determine applicant eligibility.

1. DEFINITION OF HOUSEHOLD: For the purposes of determining Program eligibility, “household” means a person or persons occupying a housing unit as the principal place of residence.

2. ANNUAL INCOME DEFINITION: Annual Income shall be defined as the total income received from all sources by an individual or a family, including the head of household, spouse, and each additional member of the household who has earned or recouped income during a 12- month period to their application for services.

B. Income Eligible for Review
The income reviewed should include, but not be limited to, the following:

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5 City of
Maywood
Guidelines
Residential Rehabilitation Program

1. Income from
wages, salaries,
tips etc.

The full amount, before any payroll deductions, of wages and salaries, overtime pay, commissions, fees, tips, bonuses, and other compensation for personal services.

2. Business Income The net income from the operation of a business or profession.

Expenditures for business expansion or amortization of capital indebtedness shall not be used as deductions in determining net income. An allowance for depreciation of assets used in a business or profession may be deducted, based on straight-line depreciation, as provided in Internal Revenue Service regulations. Any withdrawal of cash or assets from the operation of a business or profession will be included in income, except to the extent the withdrawal is reimbursement of cash or assets invested in the operation by the family.

3. Interest &
Dividend Income
Interest, dividends, and other net income of any kind from real or personal property. Expenditures for amortization of capital indebtedness shall not be used as deductions in determining net income. An allowance for depreciation is permitted only as authorized in number 2 (above). Any withdrawal of cash or assets from an investment will be included in income, except to the extent the withdrawal is reimbursement of cash or assets invested by the family. Where the family has net family assets in excess of $5,000, annual income shall include the greater of the actual income derived from all net family assets or a percentage of the value of such assets based on the current passbook savings rate, as determined by HUD.

4. Retirement &
Insurance Income
The full amount of periodic amounts received from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits, and other similar types of periodic receipts, including a lump-sum amount or prospective monthly amounts for the delayed start of a periodic payment (except for certain exclusions, listed in Income Exclusions, number 14).

5. Unemployment &
Disability Income
Payments in lieu of earnings, such as unemployment and disability compensation, worker's compensation and severance pay (except for certain exclusions, listed in Income Exclusions, number 3).

6. Welfare
Assistance
Welfare Assistance. Welfare assistance payments made under the Temporary Assistance for Needy Families (TANF) program are included in annual income:
• Qualify as assistance under the TANF program definition at 45 CFR 260.31; and
• Are otherwise excluded from the calculation of annual income per 24 CFR 5.609(c).

If the welfare assistance payment includes an amount specifically designated for shelter and utilities that is subject to adjustment by the welfare assistance agency in accordance with the actual cost of shelter and utilities, the amount of welfare assistance income to be included as income shall consist of:
• the amount of the allowance or grant/loan exclusive of the amount specifically designated for shelter or utilities; plus:
the maximum amount that the welfare assistance agency could in fact allow the family for shelter and utilities. If the family welfare assistance is reduced from the standard of need by applying a percentage, the amount calculated under 24 CFR 5.609 shall be the amount resulting from one application of the percentage.

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6 City of
Maywood
Guidelines
Residential Rehabilitation Program

7. Alimony, Child
Support, & Gift
Income
Periodic and determinable allowances, such as alimony and child support payments, and regular contributions or gifts received from organizations or from persons not residing in the dwelling.

8. Armed Forces
Income
All regular pay, special pay, and allowances of a member of the Armed Forces (except as provided in number 8 of Income Exclusions).

C. Income Exempt from Review
The calculation of annual income shall not include the following:

1. Income of
Children
Income from employment of children (including foster children) under the age of 18 years.

2. Foster Care
Payments
Payments received for the care of foster children or foster adults (usually persons with disabilities, unrelated to the tenant family, who are unable to live alone.

3. Inheritance and
Insurance
Income
Lump-sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker’s compensation), capital gains, and settlement for personal or property losses (except for certain exclusions, listed in Income Inclusions, number 5).

4. Medical
Expense
Reimbursements
Amounts received by the family that are specifically for, or in reimbursement of, the cost of medical expenses for any family member.

5. Income of Livein AidesIncome of a live-in aide (as defined in 24 CFR5.403).

6. Income from a
Disabled
Member
Certain increase in income of a disabled member of qualified families residing in HOME-assisted housing or receiving HOME tenant-based rental assistance (24 CFR 5.671 (a)).

7. Student
Financial Aid
The full amount of student financial assistance paid directly to the student or to the educational institution.

8. “Hostile Fire”
Pay
The special pay to a family member serving in the Armed Forces who is exposed to hostile fire.

9. Gifts Temporary, nonrecurring, or sporadic income (including gifts).

10. Reparation
Payments
Reparation payments paid by a foreign government pursuant to claims filed under the laws of that government by persons who were persecuted during the Nazi era.

11. Adoption
Assistance
Payments
Adoption assistance payments in excess of $480 per adopted child.

12. Social
Security &
SSI Income
Deferred periodic amounts from supplemental security income and social security benefits that are received in a lump sum amount or in prospective monthly amounts.

13. Property Tax
Refunds
Amounts received by the family in the form of refunds or rebates under state or local law for property taxes paid on the dwelling unit.

14. Home Care
Assistance
Amounts paid by a state agency to a family with a member who has developmental disability and is living at home to offset the cost of services and equipment needed to keep this developmentally disabled family member at home.

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7 City of
Maywood
Guidelines
Residential Rehabilitation Program
Income determinations are subject to the submission and verification requirements of the City of Maywood and are subject to change based on the programmatic requirements of the Permanent Local Housing Allocation (PLHA), and/or the Los Angeles County Development Authority.

C. Property Ownership
The applicant(s) must be the current owner(s) of the property and live on the property to be rehabilitated in order to be eligible for program assistance. The existing grant deed must list all current owners of the property. Property owner(s) shall be construed to be any person(s) or legal entity who holds title to the property being rehabilitated. In the case of multiple ownership, the signature of each titleholder is required on all appropriate documents. The City will verify property ownership and require all persons currently on the title to give written consent to all work proposed to be done on the property prior to initiating such work.

D. Other Documentation Required
The applicant(s) must also submit the following documents in order to determine eligibility:

1. Undergo the Eligibility Intake Phase to determine minimum eligibility;

2. City application, including: General qualifications and conditions form, signed copy of confirmation, and receipt form;

3. Copy of Federal Income Tax Forms for the prior year;

4. Copy of recent Utility bill;

5. Copy of recent Property Tax bill;

6. Copy of Recorded Grant Deed or Deed of Trust;

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8 City of
Maywood
Guidelines
Residential Rehabilitation Program

7. Copy of income verification documentation: This includes, but is not necessarily limited to, three months of the most recent payroll check stubs, Social Security checks, Social Security SSI checks, AFDC checks, or pension for the property;

8. Copy of asset verification documentation: This includes, but is not necessarily limited to, three months of the most recent statements for all bank accounts, investment accounts, or other asset holdings for all members of the household;

9. Copy of current proof of insurance policy for the property;

10. Copy of identification with photograph (i.e., driver’s license, passport, etc.) E. Re-Application Period
In order to give as many persons as possible the opportunity to participate in the Residential Rehabilitation Program, any applicant(s) who have participated in the program are not permitted to participate again until the deferred loan is repaid or until the low-interest forgivable loan terms are met.

III. Property Eligibility Requirements
A. Target Areas Eligible Under the Program
To be eligible for the Residential Rehabilitation Program, the property to be repaired must be constructed and be used for residential purposes, as well as being located within the City limits of the City of Maywood.

B. Minimum Property Rehabilitation Standards
All work performed under the Residential Rehabilitation Program shall meet all applicable standards contained in the City's adopted Zoning Ordinance, local building and safety codes, the Uniform Building Code, and such other codes as designated by the Building and Planning.

C. Eligible Structures
Buildings or structures eligible for rehabilitation under this Program are owner-occupied detached single-family dwellings. The applicant must permit interior inspections of the property by City staff and consultants.

To be eligible, the dwelling must serve as the primary residence of income-eligible occupants receiving a benefit through the Program, and for five years thereafter.

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9 City of
Maywood
Guidelines
Residential Rehabilitation Program
D. Rehabilitation Needs Which Warrant Priority Repair
For each eligible property, the following health and safety items and code violations will be given priority for rehabilitation and must be considered prior to all other home repairs:

1. Roof;

2. Foundation;

3. Electrical Wiring;

4. Plumbing;

5. Heating/Cooling System;

6. Termite/Rodent elimination; and

7. The elimination of specific conditions detrimental to public health and safety, which have been identified by the City.

E. Eligible and Ineligible Repair
Repairs that may be eligible through the Residential Rehabilitation Program are:

1. Correction/Abatement of Building Code Violations;

2. Repair of hazardous electrical, plumbing, etc.

3. Improvement of accessibility for disabled persons

4. Repair/replace doors, windows, screens

5. Exterior painting

6. Roof and/or siding repair/replacement

7. Termite/rodent elimination

8. Any other items deemed eligible by City and LACDA
The following improvements are not eligible through the Home Improvement Program.

1. Addition and alterations

2. Reimbursement for an owner's personal labor;

3. Appliances (except built-in stove, cook top, refrigerator, or garbage disposal);

4. Bath houses, swimming pools, saunas, hot tubs, Jacuzzi repairs;

5. Household furnishings

6. Wrought iron security bars

7. Any other items deemed ineligible by the City and LACDA NOTE: THIS LIST OF ELIGIBLE AND INELIGIBLE IMPROVEMENTS IS NOT EXHAUSTIVE. THE CITY

WILL MAINTAIN THE DISCRETION TO DETERMINE WHETHER A PARTICULAR IMPROVEMENT IS ELIGIBLE OR INELIGIBLE, BASED ON CIRCUMSTANCES APPLICABLE TO THE PROPERTY.

F. Additional Uses of Loan Funds
In addition to the eligible direct construction costs, loan funds may be used to pay for financing fees associated with the program, including title evidence or insurance, credit reports, recording fees, and planning and building permit fees.

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10 City of
Maywood
Guidelines
Residential Rehabilitation Program
IV. Program Procedures
A. Applicant Intake and Eligibility Determination

1. Pre-Screening. To the extent possible, prospective applicants shall be pre-screened for basic eligibility requirements over the telephone by calling the City of Maywood.

2. Application. Persons may apply for Residential Rehabilitation Program funds by completing application forms available at the City and submitting such materials to the City, attention Residential Rehabilitation Program. Complete applications will be reviewed in the order in which they are received. The City will maintain a waiting list if necessary. If an emergency condition exists, the applicant may be moved up on the waiting list at the discretion of the City Manager to eliminate the emergency condition. The determination of an emergency will be made on a case-by-case basis by the City Manager when immediate rehabilitation is necessary to address emergency situations such as natural disasters and life safety emergencies such as non-functioning hot water heaters, furnaces, leaky roof, etc. The amount of the loan funding that the applicant will receive will cover the cost to eliminate the emergency condition only. The applicant then will return to his/her original place on the priority list and when the applicant reaches the top of the list, he/she will be eligible for the remaining amount of the original request.

3. Verification and Eligibility. The City shall verify all sources of household income in accordance with guidelines established by the HUD and the LACDA. Household income must be verified before applicant eligibility can be established. Income verification information shall be updated, and applicant eligibility re-determined if such information is more than six months old before the beginning of any rehabilitation work. Applicants will be notified regarding eligibility status.

4. Rehabilitation Feasibility Determination. Once an applicant is determined to meet eligibility requirements, an initial inspection of the property will be made by the Residential Rehabilitation Inspector to determine the extent of any building deficiencies that may be corrected through the Residential Rehabilitation Program. A Work Write-up will be prepared by the Program Inspector for the development of bidding documents.

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11 City of
Maywood
Guidelines
Residential Rehabilitation Program

5. Processing. As a goal, processing time from the date the City determines that the applicant is eligible for assistance under the Program until a loan is approved or denied shall be approximately thirty (30) days, unless a waiting list exists.

6. Approval and Notifications. In order to obtain program funds, applicants must meet all property and eligibility guidelines in effect at the time of funding approval. Applicants will be provided notification of approval or denial. Reasons for project denial will be provided to the applicant in writing.

7. Historical Review. The Program consultant shall prepare a Basic Property Identification Form for the subject property and attach required photographs (unless exempt) for processing with the LACDA Historical Review Division.

8. Processing of Loan. Copies of the Work Write-up and other pertinent documents will be reviewed for title verification to confirm the identity of all owners and any parties with legal rights or interests in the property prior to issuance of any loan.

B. Procurement and Contractor Selection

1. Procurement. Upon approval by the City, the homeowner is highly encouraged to obtain at least three (3) written bids, but no fewer than two (2) written bids, from qualified, licensed contractors who are not listed on the HUD debarment list and who are in good standing with the California State Contractors Licensing Board. The property owner(s) shall be responsible for obtaining bid estimates for repairs. Estimates shall be submitted in the form prescribed by the Residential Rehabilitation Program, or other manner(s) deemed acceptable to the City.

Upon submittal of the work write-up for the project, the City shall prepare an estimate of costs for the anticipated scope of work. Upon receipt of a bid, a review of the submitted bid shall be performed to ensure that the pricing is in conformance with current market rates for the work to be performed.

Bids that are in excess of ten percent (10%) over the pre-bid estimate amount shall be rejected as excessive in price, and a new bid requested. A bid that does not exceed the pre-bid estimate by 10% or more shall be deemed a responsive bid. Where multiple bids are received, the lowest bid amount shall be deemed the responsive bid, provided that the estimate does not exceed the established 10% threshold.

2. Selection. In accordance with PLHA regulations and LACDA requirements, the licensed contractor who is considered to be a responsive bidder, is cleared from the DOL debarred list and the Contractors State Licensing Board (CSLB), will be awarded the contract.

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12 City of
Maywood
Guidelines
Residential Rehabilitation Program

3. Contractor License/Insurance File. The City shall maintain a file for each contractor performing work pursuant to the terms and conditions of this program. The file shall include the following information:
• Contractor’s social security number or federal tax ID number; • Copies of the contractor’s current liability, auto, workers compensation insurance, and pollution liability insurance policies;
• Copies of the contractor’s current California Contractor’s License; • Copy of City Business license;
• A list of all the sub-contractors (including license number) to be used by the General Contractor; and
• County Lobbyist Certification.

4. Ineligible Contractors. In accordance with LACDA and the City guidelines, the City and the applicant(s) shall not award any contract for rehabilitation work, to be paid for in whole or in part with proceeds from a Residential Rehabilitation Program loan, to any contractor who is not a California licensed contractor, who cannot produce sufficient evidence of current Workman's Compensation and Liability Insurance coverage, evidence of current Pollution Liability Insurance coverage, or who is on the DOL Debarred Contractor list or on the City's list of unreliable or irresponsible contractors. All “owner/builders,” or any member of the applicant's family, are considered ineligible to receive a contract payment for rehabilitation work, regardless of credentials or license. Any ineligible contractor found working at the job site must be removed immediately, without compensation.

C. Award of Contract

1. Notification. The City shall notify the contractor of the award of bid and shall establish a date and time for the pre-construction conference.

2. Rehabilitation Construction Contract. The contract for the approved rehabilitation work shall be prepared by the City and shall be entered into between the property owner and the selected contractor. The City may require the inclusion of certain contractual terms in accordance with HUD and LACDA requirements. In the event of any dispute arising under this program, the injured party shall notify the injuring party in writing of its contentions as specified under the contractor agreement between the property owner and the contractor.

The contractor shall maintain in full force and effect liability, auto, workers compensation insurance, and pollution liability insurance policies under standards set by the City, along with a City business license. The City, LACDA, and County of Los Angeles shall be covered as additional insureds.

3. Loan Provision and Monitoring Compliance. Residential Rehabilitation Program participants must sign an agreement indicating that they will retain the ownership of their home, and use it as their primary residence, for a minimum of five (5) years following completion of the PLHA funded improvements. If the home is sold or the title is transferred within five (5) years, the

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13 City of
Maywood
Guidelines
Residential Rehabilitation Program
property owner(s) will be required to reimburse the City for the entire loan amount. A document will also be recorded on title to the property with the County of Los Angeles to memorialize this enforceable 5-Year covenant for the property.

4. Private Arrangements. The City cautions the property owner and the contractor not to enter into any "side deals" for additional work or deviations from the approved work write-up.

Under no circumstances will unauthorized work will be compensated by the City to the contractor, and any unpermitted additional agreement may result in the City withdrawing the loan.

5. Preparation of Loan Documents. Copies of the contract and related documents are sent to the designated Program representatives for the preparation of all loan and related documents.

D. Pre-Construction Meeting
Prior to construction, the City will arrange a pre-construction meeting which shall be attended by the contractor, subcontractor(s) if applicable, the property owner, and Program staff. The purpose of this meeting is to explain all applicable contractual requirements, explain all Program requirements and procedures, coordinate and schedule the work start date, perform a job-walk, and answer questions related to contract documents. The City shall maintain written minutes of this meeting.

E. Start of Construction
No work shall commence until a "Notice to Proceed” has been issued to the contractor, signed by the City’s designated representative. In addition, no work shall commence until the proper permits have been issued by the City’s Building & Safety Department.

F. Change Orders
Change orders are required for any additions or deletions to the work write-up once the contract agreement is signed. These changes must be reviewed and approved by the property owner, the contractor, and the City.

G. Progress Payment to Contractor and City Inspections

1. Inspections and Complaints. To ensure the integrity of the authorized repair work, the Program Inspector shall conduct site inspections prior to the issuance of payments and prepare detailed inspection reports, which identify any deficiencies in a contractor's materials or workmanship. These reports shall be reviewed and signed by the homeowner. The Program Inspector shall make regular and/or unannounced inspections of work in progress to identify the quality or work and assess satisfaction of the property owner(s). These inspections are in addition to the normal inspections required by the City of Maywood’s Building & Safety Department.

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14 City of
Maywood
Guidelines
Residential Rehabilitation Program

2. Payment Request Packages. The Contractor shall submit payment request packages to the City in the prescribed form. All requests shall be signed by the contractor, homeowner, and Program Inspector, certifying that the work has been satisfactorily completed. All pertinent invoices, mechanic’s lien releases, certifications, and copies of applicable permits shall be attached to the payment request. Final payment request must also include the owner’s certification of acceptance, Building Division sign off card, and the completed Notice of Completion. Payment request packages shall be submitted to the City for approval. Invoices will be processed for payment only at 100% completion of work, minus a 10% retention. The final payment for the 10% retention shall be paid after all program and contractual conditions have been met, 35 days after the Notice of Completion is recorded.

H. Applicant Complaint Resolution Process
All complaints related to the Program must first be submitted in writing to the Residential Rehabilitation Program Coordinator. Complaints will be reviewed by the City of Maywood’s Residential Rehabilitation Program Screening Committee, which is comprised of designated Program representatives, including the Consultant and/or City staff. The applicant will be given the opportunity to present all relevant information to the Committee for consideration. The Committee’s decision shall be final.

I. City’s Responsibilities and Applicant’s Responsibilities

1. Property Maintenance - Homeowner(s) are responsible for property maintenance during the rehabilitation work (contractor is responsible for keeping the property clean of all construction material) in the conformance with the Maywood Municipal Code Sections. The homeowner(s) are responsible for ensuring that the rehabilitation work is not impeded because of un-maintained property or general sloppiness, and that items of value, including pets, are secured. The City shall encourage that the contractor and his/her employees provide adequate protection to the homeowner(s)' property, both interior and exterior, during the rehabilitation process.

2. Property Tax Bills - A copy of current property tax bill for the subject property must be submitted to the City as part of the application process. The property owner(s) is/are responsible for ensuring that the property taxes are current. If an applicant’s property tax statement indicates a delinquency at the time of the Program application, the City shall not proceed with loan processing until it is supplied with a Certificate of Redemption from Los Angeles County Tax Assessor's Office or other appropriate documentation of proof of payment.

3. Notice of Completion - The property owner(s) shall execute a Notice of Completion within 10 days of the completion of the work or if work has been satisfactorily completed and finalized by the Building Department. The City will file the Notice of Completion.

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15 City of
Maywood
Guidelines
Residential Rehabilitation Program
V. Program Requirements
A. Bonus, Commission, or Fee
The applicant shall not pay any bonus, commission, or fee for the purpose of obtaining approval of the loan application, or for any other approval or concurrence as may be required by the LACDA or the City, pursuant to the provisions of this Program.

B. Conflict of Interest
No Program loan will be provided to any member of the governing body of the County of Los Angeles, nor any designee of the LACDA, the County of Los Angeles, or the City of Maywood, who is in a decision-making capacity in connection with the administration of the Program. No member of the above organizations shall have any interest, direct or indirect, in the proceeds from the Program loan, or in any contract entered into by the applicant for the performance of the work, financed, in whole or in part, with the proceeds of the loan.

C. Disclosure of Information
The City is a public agency and information or records (with the exception of financial diligence in performing the required work, the property owner(s) may terminate the Rehabilitation Construction Contract, upon providing proper notice to such contractor. The City shall assist the homeowner in completing the necessary termination document as needed. No further rehabilitation is to commence until the Request for Substitution of Contractor and Termination of Contract Form, releasing the original contractor from his/her contractual obligations, is on file at the City, and a new contract is signed between the substitute contractor and the homeowner(s).

The City shall advise the LACDA of any problems in the resolution of the substitution of contractor.

D. Equal Opportunity Policy
The City shall not discriminate based upon sex, age, race, creed, color, religion, national origin, marital status, ancestry, or physical disability in the awarding of the contract for rehabilitation of property assisted by a Program loan.

E. Fire and Flood Insurance Requirements
Applicants are obligated to carry sufficient fire insurance coverage (and flood insurance where applicable) on the property to be rehabilitated under the provisions of this Program. Prior to any loan assistance, minimum fire insurance coverage shall be provided in an amount that is equivalent to the value of the dwelling including rehabilitation improvements. Uninsured applicants must obtain coverage in the required amount prior to receiving loan assistance.

Applicants in a "Flood Hazard Area” will be required to purchase flood hazard insurance. This requirement may be waived for emergency repairs, at the discretion of the City Manager.

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16 City of
Maywood
Guidelines
Residential Rehabilitation Program
F. Lead Hazard
Federal law requires that all homes receiving Federal assistance for housing rehabilitation programs must comply with Lead Based Paint Hazard Reduction laws. Housing built prior to 1978 will be inspected for lead paint and lead hazards in compliance with applicable Federal regulations.

Lead-Safe Housing Rule (LSHR) Requirements stipulates that depending on the nature of work and the dollar amount of federal investment in the property, certain requirements must be complied with in handling lead-based paint. For implementation purposes of this program, adherence to LSHR under Subpart J shall apply.

For structures deemed subject to these Federal requirements, all lead-based paint hazards must be removed, and proper clearances must be provided prior to occupying areas where work has been done, per Federal regulations. Prior to disturbance, remodeling or demolition activities, surfaces and/or materials will be sampled and/or abated by a certified, licensed lead professional.

The owner and occupants will receive notices per regulatory requirements. An affidavit confirming that the applicant has received, reviewed, and understands the hazards of lead-based paints and asbestos will be placed in the participant file.

G. Historic Preservation
In order to comply with Section I 06, National Historic Preservation Act of 1966 as amended (16 U.S.C. 470) and LACDA guidelines, the City shall prepare a Basic Property Identification Form for each structure to be improved. When the subject structure is determined to be fifty (50) years old or older, such form shall be accompanied by a set of four (4) photos and shall be submitted to the LACDA for review and clearance.

H. Substitution of Contractor
In the event that the selected contractor shall fail or refuse to complete the work in a professional and workmanlike manner as set forth in the Rehabilitation Construction Contract, including its General Conditions and Standard Specifications, or fails to use due diligence in performing the required work, the property owner(s) may terminate the Rehabilitation Construction Contract, upon providing proper notice to such contractor. The City shall assist the homeowner in completing the necessary termination document as needed. No further rehabilitation is to commence until the Request for Substitution of Contractor and Termination of Contract Form, releasing the original contractor from his/her contractual obligations, is on file at the City, and a new contract is signed between the substitute contractor and the homeowner(s). The City shall advise the LACDA of any problems in the resolution of the substitution of contractor.

1. Non-Commencement by Original Contractor. The City shall notify the LACDA by means of a Request for Substitution of Contractor and Termination of Contract Form, that the original contractor will not be performing the rehabilitation and the reason(s) for which a substitution of contractor is being requested. Both the homeowner(s) and the original contractor's signatures are required on this document. The property owner shall obtain a substitute

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17 City of
Maywood
Guidelines
Residential Rehabilitation Program
contractor willing to perform the rehabilitation, and, to the extent possible, negotiate the total contract price with the new contractor to assure that the new contract does not exceed available loan funding. A new Rehabilitation Construction Contract, Notice to Proceed, and Waiver and Hold Harmless Agreement shall be prepared by the City and appropriately signed.

2. Noncompliance by Original Contractor. The City shall inspect the job and compile a list of incomplete or unacceptable items to determine the extent of work to be completed by the substitute contractor. The City shall notify the LACDA in writing that the original contractor has not performed according to the Rehabilitation Construction Contract and list the initial steps taken by the City to resolve the problem. A meeting shall be held between the City, homeowner(s) and the original contractor to establish a method of contractor payment and prepare an official Request for Substitution of Contractor Form signed by both homeowner(s) and the contractor. Funds withheld from the original contractor shall be delineated on the form. Lien releases and invoices from the original contractor and subcontractor(s) must be provided by the contractor. The City shall prepare a revised Work Write-up, based upon the City's inspection findings, which contain only those items necessary to complete the job. The City shall obtain a substitute contractor willing to perform such work, and, to the extent possible, negotiate the total contract price with the new contractor to ensure that the new contract does not exceed available loan funding. A new Rehabilitation Construction Contract, Notice to Proceed, and Waiver and Hold Harmless Agreement shall be prepared by the City and appropriately signed.

I. Davis-Bacon Requirements
Davis-Bacon requirements apply to the rehabilitation of residential property if such property contains eight (8) units or more. Therefore, this program is exempt from the Davis-Bacon requirements.

J. Section 3
Section 3 requirements apply to contracts of $300,000 or more. Due to the Program’s maximum loan amount of $20,000, the program is exempt from Section 3 requirements.

VI. Continued Owner-Occupancy Requirement
The loan recipient shall maintain the assisted property as their principal place of residence for the full term of the loan. At no time during the term of the loan shall the property be rented, leased, or otherwise occupied by persons other than the loan recipient and their immediate household.

To ensure compliance, loan recipients shall submit to the City, on an annual basis, a Certification of Continued Owner-Occupancy attesting that the property remains their principal residence. This selfcertification shall be in a form prescribed by the City and must be received by the City no later than the anniversary date of the loan agreement each year. The City reserves the right to verify owner-occupancy through additional means, and the affidavit shall not be construed as conclusive proof of compliance.

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18 City of
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Guidelines
Residential Rehabilitation Program
Failure to (i) maintain the property as an owner-occupied residence, or (ii) timely provide the required annual affidavit, shall constitute a default under the Program and shall result in the loan becoming immediately due and payable in full.

VII. Amendments
Amendments to these guidelines may be made from time to time by the City. Authority to modify elements of the guidelines shall be vested with the City Manager, in compliance with Federal and LACDA Regulations and requirements.

Date
Jennifer Vasquez, City Manager

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Permanent Local Housing Allocation (PLHA)

RESIDENTIAL REHABILITATION PROGRAM

GENERAL PROGRAM REQUIREMENTS
The intent of the City of Maywood Residential Rehabilitation Program is to provide loans to eligible homeowners/occupants of single-family detached homes for the preservation of decent, safe, and sanitary housing; to correct hazardous conditions; to make improvements to eliminate blight; improve handicapped access; and to correct building & health code violations.

A limited number of loans are available to single-family, owner-occupied residential properties. Services will be provided in priority order, based on established Program eligibility tiers. Open to first-time applicants and applicants who have not participated in the Program within the last three (3) years. Although the General Program Requirements are outlined below, additional terms and conditions for Program participation may apply, in accordance with Federal Requirements from the Department of Housing and Urban Development (HUD).

HOW TO DETERMINE IF YOU ARE ELIGIBLE FOR ASSISTANCE
• Eligible Areas – Owners residing in an owner-occupied singlefamily dwelling located within the incorporated boundaries of the City of Maywood.
• Eligible Income – Annual household income does not exceed the U.S. Department of Housing and Urban Development (HUD)
established "Moderate Income" limits shown on the right. Gross family income includes all income from all family members living in the household.
• Items Required for Submission IF Deemed Eligible –
� Signed Eligibility Intake Form
� Fill and complete application packet
� Copy of income tax forms for 2025
� Copy of income verification documentation this includes the three (3) months of the most recent consecutive…
o Payroll stubs
o Social Security (SSI) checks
o Aid to Families with Dependent Children (AFDC)
checks
o Pension and retirement checks
o Alimony and child support payments
o OR other income documentation from all other
income sources, for all members of the household
� Copy of asset verification documentation
� Copy of photo identification for all members in the
household
*PROGRAM PRIORITIZATION LEVELS

1. Essential Repairs (Health & Safety / Code Compliance) Repairs necessary to correct conditions that pose an immediate threat to occupant health or safety or to address serious code deficiencies.

2. Necessary Repairs (Preventive / Code-Related)
Repairs required to prevent deterioration or future health and safety concerns.

3. Recommended Repairs (Non-Urgent Repairs)
Repairs that improve habitability, functionality, or long-term housing quality, but are not critical to immediate health or safety. 2025 HUD HOUSEHOLD INCOME LIMITS
In order to qualify, the total household income
cannot exceed the following moderate income
limits based on the number of persons residing
in the household. Eligibility is based on gross
family income.

Number of Persons in
Household
Income Limits by
Household Size
1 $89,550
2 $102,300
3 $115,100
4 $127,900
5 $138,150
6 $148,350
7 $158,600
8 $168,850
By 5:00 PM on March 5, 2026

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Permanent Local Housing Allocation (PLHA)

RESIDENTIAL REHABILITATION PROGRAM

PRE-ELIGIBILITY INTAKE FORM
In order to be considered for this Program, please review and answer the statements below by checking the box that most applies to your current household. If you answer “yes” to all statements below, please continue by completing the remaining information requested below. If you answered “no” to any of the statements listed below, unfortunately you do not qualify for this program. Staff will review eligibility intake forms submitted in the order received via email at [email protected]

1. I/WE reside in a single-family dwelling within the Maywood City limits, and I/WE am the property owner(s) � Yes ☐ No

2. My/Our household income falls at or below the required income limits. Supporting documentation reflecting income sources for all members residing in the household can be provided to the City for review. � Yes ☐ No

3. The proposed improvement project falls under the types of improvements listed below:
� Yes ☐ No
Applicant Name(s): [First, Last] Address: [Maywood, CA 90270) Phone: Email:

Total Current Annual Household Income: Number of Persons Residing in Household:

Household Occupancy Information:

Name Age Annual Income Relation to Applicant(s)

1. $ Self

2. $

3. $

4. $

5. $

6. $

7. $

8. $
� Windows
To be considered for Program participation, please complete & submit the provided Pre-Eligibility Form Below

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Page 3 of 3 ends

� OTHER (Brief Description):

ACKNOWLEDGEMENTS:
� I/WE hereby acknowledge and understand that our Pre-Eligibility Intake information will be added to the City of Maywood Residential Rehabilitation Program Interest/Waiting List. I/We also understand that being added to this list is not an implied commitment of PLHA funding from the City. This program shall be implemented on a first come, first served basis, thus I am hereby advised that the City cannot guarantee if/when program assistance will be provided. � I/WE hereby acknowledge and understand that upon successful pre-qualification and selection for participation in this Program, I/WE will be required to complete a full program application that will require submission of supporting documentation to substantiate our stated household size and household income reported above. I/WE further acknowledge that any omissions, misrepresentations, misstatements, deletions, falsifications, or other actions which result in not conforming to the requirements of the Program will result in our immediate removal from current/future participation in the City of Maywood Residential Rehabilitation Program.

Applicant - Full Name Signature Date
Co-Applicant - Full Name Signature Date
please indicate what improvements are a priority below:

TYPES OF IMPROVEMENTS –
�
Check all that apply
Note: Assistance through this Program cannot exceed the available Grant limit allowed per project. Taking that into consideration, Improvements (Brief Description):
☐
☐
Weatherproofing
☐ New Roof
ADA Accessibility
Weatherproofing
☐

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1 | Page
☐ ☐
☐ ☐
☐ ☐
☐ ☐
☐ ☐
☐ ☐

PLHA RESIDENTIAL REHABILITATION PROGRAM
The City of Maywood has launched a Residential Rehabilitation Program to provide financial assistance to eligible low- and moderate-income homeowners to address health and safety issues, correct code violations, and preserve the City’s housing stock. The program is funded through the Permanent Local Housing Allocation (PLHA) administered by the Los Angeles County Development Authority (LACDA), with $307,762 allocated to support this program.

AVAILABLEASSISTANCE
The City of Maywood is launching a program that will provide funding for deferred loans at 0% interest and/or low-interest forgivable loans to moderate-income homeowners earning up to 150 percent of AMI. The owner-occupied single-family residence that qualifies for this program can receive a maximum loan of $20,000.

APPLICANT ELIGIBILITY
As determined by PLHA guidelines, applicants must answer "yes” to all the questions below to be eligible to receive a deferred loan at 0% interest:

Do you currently live within Maywood City limits?
Are you the current owner with a grant deed of the property? Does your entire household have gross income that is less than 150% AMI (see table below)? Are your property taxes and mortgage payments current?
Does your home qualify for one of the eligible properties for this funding? Does your home qualify for one of the eligible improvements? Payment Acceptance Agreement and submitting a W-9 form? Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
The Residential Rehabilitation Programcan help households earning 150% orlessofthe LosAngeles Countymedian income.

Income limits change annually. The current income limits for the County are listed in the table below. If your annual gross income (before taxes and other deductions) is higher than your household size’s income limit, you are not eligible forthis program.
2026/27 MAXIMUM TOTAL HOUSEHOLD INCOME LIMITS- LOS ANGELES COUNTY Determined by Department of Housing and Urban Development (HUD) and effective as of June 9, 2025 HOUSEHOLD SIZE 1 2 3 4 5 6 7 8
MAX. ANNUAL

INCOME LIMIT
$111,950 $127,950 $143,950 $159,900 $172,700 $185,500 $198,300 $211,100 *Household income includes the income of ALL persons in the household who are 18 years of age or older. ☐ ☐
Yes ☐ No

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APPLICATION FORM & PROGRAM PARTICIPATION APPLICATION FORM & PROGRAM PARTICIPATION-FORM PAYENT ACCEPTANCEPROCESS 2 | Page
If you are eligible, you can proceed with completing and submitting 1) Residential Rehabilitation Program Application, 2) Public Service Income Self-Certification Form, and 3) Program Participation form to:

Attention: Housing Division
Residential RehabilitationProgram
4319 East Slauson Avenue
Maywood, CA 90270
Please note that submission of these forms does not guarantee approval and is not a commitment of funds. Program guidelines, policies, and procedures are subject to change due to compliance with HUD regulations and updates to City policies. If funds are available and your name has been reached, City staff will contact you to have you complete and submit a program application and the following documentation to determine eligibility and to decide if funds will be awarded to you.

Please also note that even if your household meets income requirements, it does not guarantee funding.

REQUIREDDOCUMENTATION
The documents listed below must be submitted with the Application Form to participate.

Applicant documentation:
☐ Completed Application Form
☐ Grant Deed or Title
☐ Government Issued ID’s All Individuals Living in Household ☐ Copies of paycheck stubs for the last three (3) months for all household members. ☐ Copies of all other sources of income for all household members for the past three (3) months, including, but not limited to Social Security/SSI benefits, unemployment checks/statements, retirement/pensions, and public assistance. ☐ Copies of all bank statements for all household members for the past three (3) months, including checking accounts, savings accounts, etc.
☐ Completed Federal Income Tax Returns for the last filing period, including ALL attachments ☐ Other Income Documentation: alimony, child support, medical expenses, dividend statements, etc. ☐ Any additional factors relevant to the owner’s reduction in income as a result of an economic impact. ☐ Signed Program Participation Form
☐ Completed W-9 Form
If you have any questions about the Residential Rehabilitation Program or the form, please call 323-562-5700 or email
[email protected]

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PLHA Funded Programs
Page | 3

APPLICANT INFORMATION
Name:

Address:

Phone Number: Email Address:

I can attest that the following are true: ☐ Yes ☐ No
• I am a Maywood owner.
• I am the current owner of the property.
• My gross household income is less than 150% AMI for my householdsize.

Please list the following information for each person living in the home:

NAME (First and Last) AGE GROSS ANNUAL INCOME RELATIONSHIP TO APPLICANT 1 $ Self/Head of Household
2 $
3 $
4 $
5 $
6 $
7 $
8 $
Total Number of Persons in the Household:Adults (18+) Children Estimated Total Annual Gross Household Income from All Sources:$

HEAD OF HOUSEHOLD INFORMATION
Race: White ☐ Black/African American ☐ Hispanic ☐ Asian/Pacific Islander ☐ Native American/Alaskan Native Veteran: ☐ Yes ☐ No 62 years or older: ☐ Yes ☐ No

ACKNOWLEDGMENT
I certify that the information provided in this application is complete and accurate and consistent with the requested and attached supporting documentation. If the information provided is found to be inaccurate, I acknowledge that my application will be denied.

I also understand that my application and supplemental materials will be reviewed for eligibility requirements applicable to this program. I have been advised that the City cannot guarantee if/when assistance will be provided.

Applicant Signature (Required) Date
Print Name

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PLHA FundedPrograms

PUBLIC SERVICE INCOME SELF-CERTIFICATIONFORM
PLHA FundedPrograms

PUBLIC SERVICE INCOME SELF-CERTIFICATIONFORM
4 | Page

APPLICANT INFORMATION
Name:

Address:

Phone Number: __________________
Contract Period:

Email Address:

Project Name: ____________________________________

1. Number of people inhousehold: _______

2. Please check your household size and income level (from allsources):

Household Size Moderate-Income Maximum-Income
1 ☐ $89,550 or less ☐ $89,551 to $111,950
2 ☐ $102,300 or less ☐ $102,301 to $127,950
3 ☐ $115,100 or less ☐ $115,101 to $143,950
4 ☐ $127,900 or less ☐ $127,901 to $159,900
5 ☐ $138,150 or less ☐ $138,151 to $172,700
6 ☐ $148,350 or less ☐ $148,351 to $185,500
7 ☐ $158,600 or less ☐ $158,601 to $198,300
8 ☐ $168,850 or less ☐ $168,851 to $211,100

3. Demographics:

Ethnic Background
Check next to the category that best describes your origin:

Single Categories
☐ American Indian/ Alaska Native
☐ Asian
☐ Black/ African American
☐ Native Hawaiian/ Other pacific islander
☐ White
Double Categories
☐ American Indian or Alaska Native andWhite
☐ Asian and White
☐ Black or African American andWhite
☐ American Indian or Alaskan Native and Black or African American ☐ Other- for individuals not identified above
Household Information
Enter total number:
___ Seniors included in household
(62+ years).
___ Veterans included in household.
___ Disabled members in household.

Ethnic Background
Check next to the category that best
describes your ethnicity
☐ Yes, Hispanic/Latino
☐ No, not Hispanic/Latino

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PLHA FundedPrograms

PUBLIC SERVICE INCOME SELF-CERTIFICATIONFORM
PLHA FundedPrograms

PUBLIC SERVICE INCOME SELF-CERTIFICATIONFORM
5 | Page

4. Additional Household Members:

1. 56.

ACKNOWLEDGMENT
I certify the above information is true and accurate, and that supporting documentation can be provided upon request.

Applicant Signature Date Agency Approval Date
First Name Last Name Age Gender Income Race & Ethnicity

2. 3. 4. 5. 6. 7.

8. 9. 10. 11. 12. 13.

14. 15. 16. 17. 18. 19.

20. 21. 22. 23. 24. 25.

26. 27. 28. 29. 30. 31.

32. 33. 34. 35. 36. 37.

38. 39. 40. 41. 42. 43.

44. 45. 46. 47. 48. 49.

50. 51. 52. 53. 54. 55.

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6 | Page

INDIVIDUAL INCOME SELF-CERTIFICATION
Each household member who is 18 years of age or older must fill out this sheet with their own income information. If there are 4 members of the household 18 years of age or older, for instance, a completed application should include 4 copies of this sheet with information from each member on separate sheets.

Household Member (Print Name):

Annual Income (In Dollars)
Age:

SOURCE OF INCOME ANNUAL AMOUNT PAYMENT FREQUENCY
(Bi-WEEKLY,
MONTHLY, ETC.)
Salary $
Self-Employed Profits $
Social Security (SS) $
Supplemental Security Income (SSI) $
Social Security Disability (SSD) $
California Work Opportunity and Responsibility for kids (CalWORKs) $ Temporary Assistance for Needy Families (TANF) $
Pension $
Alimony $
Child Support $
Unemployment Insurance $
Interest from Bank Accounts and Cash Funds $
Rental Property Income $
Other Income Not Shown Above
Explain:
$
TOTAL GROSS ANNUAL INCOME: $
☐ Check here if you are a household member 18 years or older with no income.

CERTIFICATION
I certify that this information is complete and accurate, and that I will provide documentation on all income sources with this application.

Household Member Signature (Required) Date
Print Name
THIS PAGE MUST BE FILLED OUT BY EACH HOUSEHOLD MEMBER WHO IS 18 YEARS OR OLDER

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7 | Page
☐
☐
☐

RESIDENTIAL REHABILITATION

PROGRAM PARTICIPATION FORM

PROPERTY OWNER INFORMATION
Name:

Address:

Phone Number: Email Address: _____________________________________________ ☐ I would like to participate in the Residential Rehabilitation Program (“Program”). To receive payment, I will provide this signed Program Participation-Payment Acceptance Agreement (“Agreement”) and a W-9 Request for Taxpayer Identification Number and Certification.

PROGRAMACKNOWLEDGMENT
I UNDERSTAND AND CERTIFY THAT:
• I/WE hereby acknowledge and understand that our information will be added to the City of Maywood Residential Rehabilitation Program Interest/Waiting List. I/We also understand that being added to this list is not an implied commitment of PLHA loan funding from the City. This program shall be implemented on a first come, first served basis, thus I am hereby advised that the City cannot guarantee if/when program assistance will be provided. • I/WE hereby acknowledge and understand that upon successful selection for participation in this Program, I/WE will be required to complete the full program application that will require submission of supporting documentation to substantiate our stated household size and household income reported above. I/WE further acknowledge that any omissions, misrepresentations, misstatements, deletions, falsifications, or other actions which result in not conforming to the requirements of the Program will result in our immediate removal from current/future participation in the City of Maywood Residential Rehabilitation Program.

I have not received any other residential rehabilitation in the past year.

I will submit a W-9 form should I be awarded funding.

I understand that assistance may be terminated if it isdetermined I amno longer eligible, never eligible, or failed to submit all requireddocuments.

Property Owner Signature (Required) Date
Print Name

Page 496 of 508 ends

Maywood City CouncilJuly 22, 2026

Maywood City Council
July 22, 2026