Maywood City Council
July 22, 2026

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, JULY 22, 2026 AT 6:00 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Jaime Flores

COUNCIL MEMBERS
Mayra Aguiluz
Eddie De La Riva
Frank Garcia

CITY CLERK
Jennifer E. Vasquez

CITY TREASURER
Jennifer E. Vasquez

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

The meeting will also be available for remote attendance, observation, and real-time public comment through Zoom for Government.

REMOTE MEETING ACCESS
Zoom Link: https://www.zoomgov.com/j/1654630708
Meeting/Webinar ID: 165 463 0708

Telephone: Call +1 (669) 254-5252. When prompted, enter the Meeting/Webinar ID followed by #.

Spanish Telephone Line: +1 (415) 449-4000.

PUBLIC PARTICIPATION OPTIONS

1. In Person: Attend the meeting in the City Council Chambers located at 4319 E.

Slauson Avenue, Maywood, California 90270. Each speaker will have three (3) minutes to speak.

2. Via Zoom: To request to speak through Zoom, use the “Raise Hand” feature after the Mayor opens public comment. Each speaker will have three (3) minutes to speak.

3. By Telephone: To request to speak by telephone, press *9. When prompted, press *6 to unmute and begin speaking. Each speaker will have three (3) minutes to speak.

4. Written Comments: Public comments will be accepted for the record in advance until 4:30 p.m. on the day of the meeting by email to
[email protected] . If you are unable to submit comments by email, you may contact the City Clerk’s Office at (323) 562-5714. Written comments will be included in the record but will not be read aloud during the meeting.

Members of the public are not required to submit comments in advance to provide oral public comment. Remote speakers will receive the same speaking time as speakers attending in person.

CAPTIONING
The City activates the automatic captioning feature available through Zoom for Government during meetings conducted through the platform.

LANGUAGE ASSISTANCE AND ACCESSIBILITY
In-person interpretation, disability-related accommodations, and assistive listening devices are available upon request. Members of the public requesting language assistance, wishing to use an interpreter, or requiring an accommodation should contact the City Clerk’s Office at (323) 562-5714 at least 48 hours in advance of the meeting so the City can make reasonable arrangements.

TECHNOLOGY DISRUPTIONS
If telephone or internet service is disrupted and remote public access is affected, the City will follow its adopted Technology Disruption Policy and applicable meeting procedures.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items only; Time allotted: 3 minutes)

Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

VI. PRESENTATIONS
DECLARING JULY AS "PARKS MAKE LIFE BETTER MONTH" IN THE CITY OF MAYWOOD LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
PROCLAMATION RECOGNIZING JULY 25, 2026, AS NATIONAL ARTS & HEALTH DAY VII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

1. MINUTES FOR THE JUNE 24, 2026, REGULAR CITY COUNCIL MEETING

2. CONSIDERATION OF ADOPTING RESOLUTION NO. 6476 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

3. MONTHLY CASH AND INVESTMENT REPORT JUNE 2026

4. REVENUE REPORT JUNE 2026

5. CONSIDERATION TO APPROVE AN AUDIT ENGAGEMENT LETTER FOR FINANCIAL STATEMENT AUDIT SERVICES FOR FY 2025-2026 WITH VAN LANT & FANKHANEL, LLP IN THE AMOUNT OF $42,250.

6. ACCEPTANCE OF BENITO JUAREZ PLAYGROUND IMPROVEMENT PROJECT

7. CONSIDERATION OF THE 2026 LOCAL AGENCY BIENNIAL NOTICE FOR THE CITY’S CONFLICT OF INTEREST CODE

8. CONSIDERATION OF AUTHORIZING THE ADVERTISEMENT OF A REQUEST

FOR PROPOSAL (RFP) FOR CITYWIDE INFORMATION TECHNOLOGY (IT)

MANAGED SERVICES

9. CONSIDERATION OF APPROVING RESOLUTION NO. 6477, FIXING THE

AMOUNT OF REVENUE FROM A PROPERTY TAX LEVY APPROVED BY THE

VOTERS OF THE CITY OF MAYWOOD FOR THE PUBLIC EMPLOYEES

RETIREMENT SYSTEM (PERS) AT THE SAME RATE OF SUCH TAXES AS LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2026

10. CONSIDERATION OF AN AWARD OF CONTRACT FOR A PROFESSIONAL

SERVICES AGREEMENT FOR CITATION PROCESSING, PARKING PERMIT

ADMINISTRATION, ADMINISTRATIVE CITATION PROCESSING, COLLECTIONS,

AND PARKING AND CODE ENFORCEMENT SUPPORT SERVICES

11. CONSIDERATION OF APPROVING A MEMORANDUM OF UNDERSTANDING

WITH TREEPEOPLE FOR URBAN FORESTRY TREE PLANTING
VIII. DISCUSSION/ACTION ITEMS

12. ADOPT RESOLUTION NO. 6478 SUPERSEDING RESOLUTION NO. 6437 AND

APPROVING AN UPDATED COMPENSATION AND BENEFIT PROVISIONS FOR

EXEMPT, NON-REPRESENTED EMPLOYEES

13. CONSIDERATION OF RESOLUTION NO. 6479 AMENDING THE CITY’S

CLASSIFICATION PLAN TO ADD PART-TIME COMMUNICATIONS

SPECIALIST AND ADOPT THE SALARY RANGE FOR THE POSITION

14. CONSIDERATION OF RESOLUTION NO. 6480 AMENDING RESOLUTION NO. 6278 AUTHORIZING CERTAIN SOUTHERN CALIFORNIA EDISON (SCE) POLES TO REMAIN WITHIN THE UNDERGROUND UTILITY DISTRICT NO. 22-1

15. DISCUSSION AND DIRECTION OF RENTAL REGISTRATION FEES AND

POLICIES FOR OWNER-OCCUPIED REGISTRATION AS REQUIRED IN THE

CITY'S RENT STABILIZATION ORDINANCE

16. CONSIDERATION OF A COMMUNITY BENEFIT FUND GRANT APPLICATION

SUBMITTED BY THE NIGHTHAWK EXPANSION FOUNDATION IN THE AMOUNT OF $10,000 FOR THE MAYWOOD ACADEMY HIGH SCHOOL SURF

EDUCATION PROGRAM

17. CONSIDERATION OF APPROVAL FOR A COMMUNITY BENEFIT FUND AWARD IN THE AMOUNT OF $15,000 TO LATINAS ART FOUNDATION, ON BEHALF OF

SELA ARTS FOUNDATION

18. CONSIDERATION AND APPROVAL OF AN EXCLUSIVE NEGOTIATING

AGREEMENT WITH MAYANS DEVELOPMENT GROUP FOR THE POTENTIAL DEVELOPMENT OF CITY-OWNED PROPERTY LOCATED AT 5102 AND 5110

DISTRICT BOULEVARD

19. CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT TO

JACOB GREEN & ASSOCIATES FOR STRATEGIC PLANNING CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $79,950

20. CONSIDERATION OF APPROVING THE PERMANENT LOCAL HOUSING

ALLOCATION (PLHA) RESIDENTIAL REHABILITATION PROGRAM GUIDELINES,

APPLICATION MATERIALS, AND ESTABLISHING THE LOAN STRUCTURE FOR

THE PROGRAM

21. CONSIDERATION OF THE RENEWAL OF A COMMERCIAL CANNABIS

MICROBUSINESS LICENSE FOR SINSEMILLA INDO GROUP, INCORPORATED

DBA OG NATION
IX. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

X. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is August 26, 2026, at 6:00 p.m. in the City Council Chambers.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk / Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5714 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

June 2026 Crime Statistics
City of Maywood / LASD
June‘26
0 0
5 0
1 0
1 10
0 5
1 0
Crimes Against Persons
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
May‘26
0 0
7 0
1 1
0 5
3 4
5 0
(May26-June‘26)
No Change
Month-to-Month Change
No Change
-2
No Change
No Change
-1
1 -4
No Change
1 -3
5 ABOUT THE DATA: Part I crimes only; not all reported crimes are included.

Source: LASD Part I Actual Crimes (UCR) Report

June 2026 Crime Statistics
City of Maywood / LASD
June’ 25
1 0
5 0
2 1
3 4
6 0
7 1
June‘26
0 0
5 0
1 0
1 10
0 5
1 0
(June‘25-June’26)
Crimes Against Persons
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
Year-to-Year: June 2025 vs. June 2026
-1
No Change
-1
No Change
No Change
-1
-1
-2
6 -6
5 -6
ABOUT THE DATA: Part I crimes only; not all reported crimes are included.

Source: LASD Part I Actual Crimes (UCR) Report

City of Maywood Crime Trend
City of Maywood Crime Trends in the categories of:

Robbery (Weapon and Strong-Arm), Burglary
(Commercial), Grand Theft, GTA, Vehicle Burglary, Petty Theft, and Sex Felony.

Most Freq. RDs: RD 0250 - 12, RD 0251 - 4.

Source: LARCIS Master Query
06/19/2026

City of Maywood Crime Trend
City of Maywood Crime Trends in the categories of:

Robbery (Weapon and Strong-Arm), Burglary
(Commercial), Grand Theft, GTA, Vehicle Burglary, Petty Theft, and Sex Felony.

Most Freq. RDs: RD 0251 - 6, RD 0250 - 3.

Source: LARCIS Master Query
07/10/2026

Arts & Health Day 2026

PROCLAMATION
City of Maywood
WHEREAS, the National League of Cities recognizes that arts and culture have a tremendous impact on cities, towns, and villages across the country; WHEREAS, the National League of Cities recognizes that the impacts of arts and culture span economic development, community and individual health, housing and the built environment, workforce development, civic participation, education, and social cohesion; WHEREAS, participation in arts experiences has been shown to reduce depression and anxiety, improve physical health outcomes, reduce social isolation, and build strong community networks; WHEREAS, the National League of Cities encourages cities of all sizes to increase community wellbeing through partnerships with artists and a celebration of the arts; WHEREAS, City of Maywood is a proud member of the National League of Cities and has benefited from the organization’s research, technical expertise, federal advocacy and opportunities to learn from other local governments;
WHEREAS, City of Maywood values the contributions of the arts and culture sector to the City of Maywood and how the arts make our community unique, engaging, and robust; Now, therefore, be it resolved that City of Maywood hereby proclaims July 25, 2026 as Arts & Health Day in celebration of all that arts and culture contribute to the social cohesion and wellbeing of City of Maywood.

Dr. Heber Marquez
Mayor
Jaime Flores
Mayor Pro Tem
Mayra Aguiluz
Council Member
Eddie De La Riva
Council Member
Frank Garcia
Council Member
July 22, 2026

MEETING MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, JUNE 24, 2026 AT 6:00 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
The meeting was called to order at approximately 6:00 p.m. by Mayor Marquez.

Deputy City Clerk Leon performed roll call:

Councilmember Mayra Aguiluz (present)
Councilmember Frank Garcia (absent; excused for attending a Council of Government meeting).

Councilmember Eddie De La Riva (present)
Mayor Pro Tem Jaime Flores (present)
Mayor Heber Marquez (present)
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Jaime Flores

COUNCIL MEMBERS
Mayra Aguiluz
Eddie De La Riva
Frank Garcia

CITY CLERK
Jennifer E. Vasquez (present)

CITY TREASURER
Jennifer E. Vasquez (present)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
STAFF
Rimo Hanson, Finance Director (present)
Daisy Guerrero, Director of Building & Planning (present)

John Thornton, Community Services Supervisor (present)
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/81016011980 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:30 p.m. the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562- 5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Comments were provided by members of the City Council and staff.

V. PUBLIC PARTICIPATION (Agenda Items only; Time allotted: 3 minutes) The following individuals provided public comments on agenda items:

1. David Perez
Written comment from Mr. Saadhom was also received and made part of the record.

VI. PRESENTATIONS
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
Special Assignment Deputy Peña provided a brief monthly presentation on the City’s crime statistics and updates.

VII. PUBLIC HEARING

1. PUBLIC HEARING TO COMPLY WITH REQUIREMENTS OF ASSEMBLY BILL 2561 (GOVERNMENT CODE SECTION 3502.3) REGARDING VACANCIES AND

RECRUITMENT AND RETENTION EFFORTS
City Manager Vasquez presented the report regarding City vacancies and recruitment and retention efforts. Mayor Marquez opened the public hearing. There were no public comments. The City Council provided comments, and Mayor Marquez closed the public hearing.

MOTION: It was moved by Mayor Marquez, seconded by Mayor Pro Tem Flores, to receive and file the report.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

2. PUBLIC HEARING TO CONSIDER RESOLUTION NO. 6467 APPROVING THE FINAL ENGINEER’S REPORT, CONFIRMING THE DIAGRAM AND

ASSESSMENTS, AND ORDERING LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE STREET LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2026-27 PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE

STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA
City Manager Vasquez presented the report. Mayor Marquez opened the public hearing. There were no public comments. Mayor Marquez closed the public hearing.

MOTION: It was moved by Councilmember Aguiluz, seconded by Mayor Pro Tem Flores, to adopt Resolution No. 6467 approving the Final Engineer's Report, confirming the diagram and assessments, and ordering the levy and collection of assessments within the Street Lighting Assessment District for Fiscal Year 2026-27.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

3. CONSIDERATION TO APPROVE RESOLUTION NO. 6468, ADOPTING THE FISCAL YEAR 2026-2027 OPERATING BUDGET AND THE CAPITAL

IMPROVEMENT PROGRAM FOR THE CITY OF MAYWOOD
Finance Director Hanson presented the report. Mayor Marquez opened the public hearing. David Perez provided public comment. Following public comment, Mayor Marquez closed the public hearing. City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Councilmember De La Riva, to adopt Resolution No. 6468 approving the Fiscal Year 2026-2027 Operating Budget and Capital Improvement Program.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

4. PUBLIC HEARING TO CONSIDER THE ADOPTION OF ORDINANCE NO. 26-03U EXTENDING URGENCY ORDINANCE NO. 26-02U AND REVIEW AND APPROVE

THE ISSUED WRITTEN REPORT REGARDING EXTENSION OF THE

TEMPORARY MORATORIUM ON NEW TOBACCO RETAILERS AND TOBACCO SHOPS
Director of Building and Planning Guerrero presented the report. Mayor Marquez opened the public hearing. David Perez and Harry Hernandez provided public comment. Following public comment, Mayor Marquez closed the public hearing. City Attorney Diaz and the City Council provided comments.

MOTION: It was moved by Councilmember De La Riva, seconded by Mayor Marquez, to waive the full reading and adopt Ordinance No. 26-03U extending Urgency Ordinance No. 26-02U and approve the written report regarding extension of the temporary moratorium on new tobacco retailers and tobacco shops.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

VIII. CONSENT CALENDAR
MOTION: It was moved by Councilmember De La Riva, seconded by Councilmember Aguiluz, to approve Consent Calendar Items 5 through 13.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

5. MINUTES FOR THE MAY 27, 2026, STUDY SESSION CITY COUNCIL MEETING

6. MINUTES FOR THE MAY 27, 2026, REGULAR CITY COUNCIL MEETING

7. REVENUE REPORT MAY 2026

8. MONTHLY CASH AND INVESTMENT REPORT MAY 2026

9. CONSIDERATION OF ADOPTING RESOLUTION NO. 6469 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

10. CONSIDERATION OF ADOPTING RESOLUTION NO. 6470 ADOPTING THE

CITY'S UPDATED ANNUAL INVESTMENT POLICY

11. CONSIDERATION OF APPROVING A PROFESSIONAL SERVICES

AGREEMENT WITH AVANT-GARDE FOR THE PROVISION OF PERMANENT

LOCAL HOUSING ALLOCATION (PLHA) RESIDENTIAL REHABILITATION PROGRAM SERVICES IN AN AMOUNT NOT TO EXCEED $55,405

12. CONSIDERATION OF APPROVING A ONE-YEAR EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENT WITH NV5 FOR MUNICIPAL
SEPARATE STORM SEWER SYSTEM (MS4) PERMIT COMPLIANCE AND SUPPORT SERVICES OF AN AMOUNT NOT TO EXCEED $100,354

13. CONSIDERATION OF ADOPTION OF RESOLUTIONS RELATED TO THE NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION - RESOLUTION NO. 6471 CALLING AND GIVING NOTICE OF THE NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION; RESOLUTION NO. 6472 REQUESTING THE LOS

ANGELES COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE CITY'S GENERAL MUNICIPAL ELECTION PURSUANT TO SECTION 10403 OF THE CALIFORNIA ELECTIONS CODE; AND RESOLUTION NO. 6473 ADOPTING

REGULATIONS FOR CANDIDATE STATEMENT REQUIREMENTS
IX. DISCUSSION/ACTION ITEMS

14. REVIEW OF EXISTING SPEED HUMP POLICY AND CONSIDERATION OF

RECOMMENDATIONS
Contract City Engineer Bahman Janka presented the review of the existing Speed Hump Policy and recommendations. City Council provided comments and discussed revisions to the policy.

MOTION: It was moved by Mayor Marquez, seconded by Councilmember Aguiluz, to direct staff to revise the Speed Hump Policy based on the City Council’s comments and recommendations and return to the City Council for consideration.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

15. CONSIDERATION OF A COMMUNITY BENEFIT FUND APPLICATION

SUBMITTED BY CONNECTING COMPTON FOR THE RANCH CAMP SUMMER 2026 PROGRAM
Community Services Supervisor Thornton presented the report.

Representatives from Connecting Compton responded to questions. The City Council discussed participant eligibility and administration of the proposed program.

MOTION: It was moved by Mayor Marquez, seconded by Councilmember Aguiluz, to approve the Community Benefit Fund application submitted by Connecting Compton and authorize staff to administer the award consistent with the Community Benefit Fund requirements, including verification of participant eligibility.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

16. DISCUSSION AND CONSIDERATION OF A DECORATIVE STREET BANNER

PROGRAM AND APPROVAL OF AN AGREEMENT WITH COMMUNITY
SHOWCASE BANNERS, LLC, AN AFFILIATE OF CGI COMMUNICATIONS, INC.,

D/B/A CGI DIGITAL
City Manager Vasquez presented the report. The City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Mayor Pro Tem Flores, to approve the Decorative Street Banner Program and the agreement with Community Showcase Banners, LLC, an affiliate of CGI Communications, Inc., d/b/a CGI Digital.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

17. CONSIDERATION OF ADOPTING RESOLUTION NO. 6465 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD, CALIFORNIA, PROVIDING FOR WORKERS’ COMPENSATION COVERAGE FOR CERTAIN VOLUNTEERS
PURSUANT TO 3363.5 OF THE LABOR CODE
City Manager Vasquez presented the report. The City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Mayor Pro Tem Flores, to adopt Resolution No. 6465 providing workers' compensation coverage for certain City volunteers pursuant to Section 3363.5 of the Labor Code.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

18. CONSIDERATION OF RESOLUTION NO. 6474 ESTABLISHING AN

APPROPRIATION LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION FOR FISCAL YEAR 2026-2027 FOR THE CITY OF MAYWOOD Finance Director Hanson presented the report. The City Council provided comments.

MOTION: It was moved by Mayor Marquez, seconded by Councilmember De La Riva, to adopt Resolution No. 6474 establishing the appropriations limit for Fiscal Year 2026-2027.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

19. CONSIDERATION OF RESOLUTION NO. 6475 AMENDING THE CITY’S

CLASSIFICATION PLAN TO ADD COMMUNITY SERVICES COORDINATOR AND

ADOPT THE SALARY RANGE FOR THE POSITION
City Manager Vasquez presented the report. The City Council provided comments.

MOTION: It was moved by Mayor Pro Tem Flores, seconded by Councilmember Aguiluz, to adopt Resolution No. 6475 amending the City's Classification Plan to add the Community Services Coordinator classification and adopt the salary range for the position.

Motion Passed [4-0].

AYES: Marquez, Flores, Aguiluz, De La Riva.

ABSENT: Garcia.

X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following individuals provided public comments on non-agenda items:

1. David Perez

2. Harry Hernandez

3. Aleyda Lemus

4. Amador Ceja
Written comment from Ms. Aguiluz was also received and made part of the record.

XI. ADJOURNMENT
The meeting adjourned at approximately 8:23 p.m. to the next Regular Meeting of the Maywood City Council on Wednesday, July 22, 2026, at 6:00 p.m. in the City Council

Chambers.

Attest by: __________________________ Approved by: _________________________ Deputy City Clerk, Miguel Leon Mayor, Heber Marquez

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 2.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6476 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT
RECOMMENDATION:

Staff recommends that the City Council receive, approve, and file the warrant ACH registers and payroll wire transfers dated 6/12/2026 through 7/14/2026 and adopt Resolution No. 6476 approving the Warrants for Payment.

BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls. The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements and adequate support documentation.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council's adopted City Budget.

A1.1 Prepayment - pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City's bank accounts to a payee's bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment- To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total disbursements for Warrant Registers are $4,903,156.83 for the period from 6/12/2026 to 7/14/2026.

This amount consists of Warrant Registers of $4,675,844.91, ACH registers of $61,215.65 and Payroll Wire Transfers of $166,096.27

ATTACHMENT(S)

1. Resolution No. 6476 Approving the Warrants for Register 7.22.26

2. Exhibit A Summary Warrant Demand 7.22.26

3. 3. Exhibit B – Detail of Warrants 7.22.2026

RESOLUTION NO. 6476

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and
WHEREAS , the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $4,903,156.83 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 22
nd day of July 2026.
__________________________
Heber Marquez, Mayor

ATTEST: APPROVED AS TO FORM:
___________________________ __________________________
Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Miguel Leon, Deputy City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No.6476, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the Deputy City Clerk, all at a regular meeting of the City Council held on the 22
nd day of July, 2026, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Miguel Leon, Deputy City Clerk

Wednesday, July 22, 2026
Accounts Payable Amount
$ -
4,675,844.91
61,215.65
Sub-total $ 4,737,060.56
Payroll /Wire Transfer
06/18/26 Payroll Pay Period 5/31/2026 - 6/13/2026 $ 79,530.12 07/02/06 Payroll Pay Period 6/14/2026 - 6/27/2026 86,566.15 Sub-total $ 166,096.27
Total Demands $ 4,903,156.83
Accounts Payable ACH warrants for payment: ACH No. 642 - 658 City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 094885 - 095030 Accounts Payable void warrants for payment:

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094885 P 6/18/2026 Alta Environmental 990.29 Professional Svcs Apr 2026 General Fund 100 6/18/2026 Alta Environmental 5,636.43 Professional Svcs Apr 2026 Measure W Fund 280 094886 P 6/18/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 2,547.02 IT Software Subscriptions Jun 2026 General Fund 100 6/18/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 3,630.00 IT Svcs Jun 2026 General Fund 100 094887 P 6/18/2026 Oh My Decor 2,277.00 Open Street Decorations 6/20/26 General Fund 100 094888 P 6/18/2026 Azteca Party Rentals, INC 152.50
5k Event/Open Street - Additional
Chair Rental 6/20/26 General Fund 100
094889 P 6/18/2026
Benefit Coordinators Corporation
(BCC) 1,827.71 Dental & Vision Benefits Jun 2026 General Fund 100 6/18/2026
Benefit Coordinators Corporation
(BCC) 244.51 Dental & Vision Benefits Jun 2026 Gas Tax Fund 212 6/18/2026
Benefit Coordinators Corporation
(BCC) 14.15 Dental & Vision Benefits Jun 2026 Prop A Fund 221 6/18/2026
Benefit Coordinators Corporation
(BCC) 32.26 Dental & Vision Benefits Jun 2026 Prop C Fund 222 6/18/2026
Benefit Coordinators Corporation
(BCC) 23.65 Dental & Vision Benefits Jun 2026 Measure R Fund 224 6/18/2026
Benefit Coordinators Corporation
(BCC) 103.20 Dental & Vision Benefits Jun 2026 Measure M Fund 225 6/18/2026
Benefit Coordinators Corporation
(BCC) 434.68 Dental & Vision Benefits Jun 2026 CDBG 243 6/18/2026
Benefit Coordinators Corporation
(BCC) 6.45 Dental & Vision Benefits Jun 2026 Street Lighting Fund 251 6/18/2026
Benefit Coordinators Corporation
(BCC) 15.48 Dental & Vision Benefits Jun 2026
Permanent Local Housing
Allocation 501
6/18/2026
Benefit Coordinators Corporation
(BCC) 20.91 Dental & Vision Benefits Jun 2026 Successor Agency Fund 611 094890 P 6/18/2026 BPR Consulting Group LLC 15,426.33 Professional Svcs Apr 2026 General Fund 100 094891 P 6/18/2026 California Consulting Inc. 3,900.00 Grant Writing Svcs Jun 2026 General Fund 100 094892 P 6/18/2026
California Water Environment
Association 251.00 Membership Renewal General Fund 100
094893 P 6/18/2026
County of L.A. Dept. of Animal
Control 7,765.29 Animal Control Svcs Apr 2026 General Fund 100 094894 P 6/18/2026 Daily Journal Corporation 330.00
Public Hearing Notice - Planning
Commission CIP 2026 6/4/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094895 P 6/18/2026 Geo-Advantec, Inc. 1,537.00
Slauson Ave/Atlantic Blvd Congest
Relief Impr Proj May 2026 Grant Fund 261
094896 P 6/18/2026 Graffiti Protective Coatings Inc. 5,232.93 Graffiti Bus Shelter Maint May 2026 Prop C Fund 222 094897 P 6/18/2026 HD Supply formerly Home Depot Pro 274.55 PW Dept - Various Supplies 5/20/26 General Fund 100 094898 P 6/18/2026 Hinderliter de Llamas & Assoc. 15,000.00 Cannabis Management Prog Apr
2026 General Fund 100
094899 P 6/18/2026 Infinity Technologies 3,730.00
GIS Track & Maintain ADA Features
May 2026 General Fund 100
094900 P 6/18/2026 Innovative Fence Inc. 689.00
Fence Rental - 5100 District Blvd
(corner lot) 5/9/26-6/9/26 General Fund 100
6/18/2026 Innovative Fence Inc. 314.90
Fence Rental - 5110 District Blvd
6/9/26 - 7/9/26 General Fund 100
094901 P 6/18/2026 Janice Calderon 1,820.00
Comm Benefit Fund - MaCES Band
& Color Guard 6/11/26 General Fund 100
094902 P 6/18/2026 L.B. Johnson Hardware #1 263.27 PW Dept - Padlocks 6/16/26 General Fund 100 6/18/2026 L.B. Johnson Hardware #1 137.13 PW Dept - Various Supplies 6/12/26 General Fund 100 6/18/2026 L.B. Johnson Hardware #1 41.68 PW Dept- Various Supplies 6/16/26 General Fund 100 094903 P 6/18/2026 LEAGUE OF CALIFORNIA CITIES 1,081.50 L.A. County Division Dues FY26-27 General Fund 100 094904 P 6/18/2026 Maywood Mutual Water No.1 70.30
4400 E Slauson Ave 4/20/26-6/9/26 -
Final Bill General Fund 100
094905 P 6/18/2026
Metropolitan Transportation
Commission 2,000.00
StreetSaver Subscription 11/1/25-
10/31/26 Prop C Fund 222
094906 P 6/18/2026 Nationwide Environmental Services 7,537.00 Street Sweeping Svcs Jun 2026 Gas Tax Fund 212 094907 P 6/18/2026 NetFile, Inc. 1,000.00
Subscr -SB 827 Fiscal & Financial
Training 6/5/26-6/4/27 General Fund 100
094908 P 6/18/2026 PEAC Solutions 590.46 Copier Lease 5/30/26-6/29/26 General Fund 100 094909 P 6/18/2026 Phoenix Group Information Systems 10,233.32 Citations Processing Fees Apr 2026 General Fund 100 094910 P 6/18/2026 RACAIA Inc. 53,875.25
A&E Svcs-Public Facilities ADA
Improv Proj 4/15/26-5/15/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094911 P 6/18/2026 Revueltas Landscape Inc 4,500.00 Dodgers Landscape Maint May 2026 General Fund 100 094912 P 6/18/2026 River in Action 13,629.59
Comm Benefit Fund - Staff Time &
Program Reimb 6/1/26 General Fund 100
094913 P 6/18/2026 Roy Alexande Hernandez 50.00 Youth Commission Stipend 5/13/26 General Fund 100 094914 P 6/18/2026 Richards Watson & Gershon 3,383.22 Legal Services-0001 Apr 2026 General Fund 100 6/18/2026 Richards Watson & Gershon 5,634.50 Legal Services-0015 Apr 2026 Grant Fund 261 6/18/2026 Richards Watson & Gershon 4,894.80 Legal Services-0016 Apr 2026 Grant Fund 261 094915 P 6/18/2026 Sanchez Awards 897.07
City Clerk - Park Signs &
Recognition Plaque 6/10/26 General Fund 100
6/18/2026 Sanchez Awards 398.70
City Clerk - Recognition Plaques
6/10/26 General Fund 100
6/18/2026 Sanchez Awards 194.92 City Council - Name Plates 6/10/26 General Fund 100 094916 P 6/18/2026
Stantec Planning & Landscape
Architecture 29,149.24
Slauson Ave & Atlantic Blvd Cong.

Relief Improv May 2026 Grant Fund 261
094917 P 6/18/2026 Staples Business Advantage 12.02 CH - Binderclips 6/13/26 General Fund 100 6/18/2026 Staples Business Advantage 267.19 CH - Various Supplies 6/13/26 General Fund 100 094918 P 6/18/2026 Lynn Alvarez 115.00 Notary Svcs 6/4/26 General Fund 100 094919 P 6/18/2026 Triple Ink Design & Print LLC 661.50 East LA Sheriff's Stickers for
Community Events 6/10/26 General Fund 100
094920 P 6/18/2026 ULINE INC. 804.39 PW Dept - Trail Sign 6/3/26 General Fund 100 094921 P 6/18/2026 UniFirst Corporation 90.34 Building Mat Svcs 6/4/26 General Fund 100 094922 P 6/18/2026
Young Men's Christian Association of
Metropolitan LA 7,555.00
City Sponsorship Program - Swim
Lessons 6/4/26 General Fund 100
094923 P 6/18/2026 Zumar Industries Inc. 460.08
PW Dept - Street Name Signs
6/11/26 Gas Tax Fund 212
094924 P 6/18/2026 Amazon Capital Services 47.13 BP Dept - Phone Case 3/23/26 General Fund 100 094925 P 6/18/2026 Crosstown Electrical & Data Inc. 151.00 Atlantic Blvd & Slauson Ave 4/17/26 Gas Tax Fund 212 6/18/2026 Crosstown Electrical & Data Inc. 280.50 Atlantic Blvd & Slauson Ave 4/2/26 Gas Tax Fund 212 094926 P 6/18/2026 Myers & Sons Hi-Way Safety Inc. 55.67 PW Dept - Steet Sign 6/11/126 Gas Tax Fund 212 094927 P 6/18/2026 Innovative Fence Inc. 91.30
Fence Rental - 5102 Cudahy Ave
5/1/26 - 6/1/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094928 P 6/18/2026 Maria I Martinez 18,480.00
Rental Assistance Program Jul 2026-
Jun 2027
Permanent Local Housing
Allocation 501
094929 P 6/18/2026 Onyx Paving Company Inc 454,404.95
Pavement Rehabilitation Project
May 2026 Prop C Fund 222
094930 P 6/18/2026 Pamela Colque 1,000.00
C & D Recycling Compliance
Deposit Refund 4/15/26 General Fund 100
094931 P 6/18/2026 Roadline Products Inc. 313.40 PW Dept - Red Gallon 6/3/26 Gas Tax Fund 212 094932 P 6/18/2026 Richards Watson & Gershon 34.80 Legal Services-0013 Apr 2026 Grant Fund 261 6/18/2026 Richards Watson & Gershon 247.60 Legal Services-0017 Apr 2026 Grant Fund 261 6/18/2026 Richards Watson & Gershon 10,140.53 Legal Services-0018 Apr 2026 Grant Fund 261 094933 P 6/18/2026

SHERIFF'S DEPT COUNTY OF LOS
ANGELES 1,128.63
Municipal Law Enforcement Svcs -
Interest Charge General Fund 100
094934 P 6/18/2026 Staples Business Advantage 133.96 BP Dept - Toner 5/9/26 General Fund 100 094935 P 6/18/2026 Willdan Engineering 4,500.00 Code Enforcement Svcs Mar 2026 General Fund 100 094936 P 6/23/2026 PTM General Engineer 427,036.02
Slauson Ave/ Atlantic Blvd Conges
Relief HSIP Cycle11 Fund 3 Grant Fund 261
094937 P 6/23/2026 R.P. Laurain & Associates, Inc. 4,800.00 Professional Svcs Apr 2026 General Fund 100 094938 P 6/25/2026 CEM Construction Corp 40,243.59
52nd St/52nd Pl Sewer Improv Proj
12/1/25-1/21/26 Grant Fund 261
094939 P 6/25/2026 Isidro Guadalupe 2,077.64
Comm Benefit Fund- Referee Fee
Reimb 6/3/26 General Fund 100
094940 P 6/25/2026 Keena & Associates 3,482.00
IMReady Conflict De-Escalation
7/1/25-7/1/26 General Fund 100
094941 P 7/2/2026 ACC Business 835.58 Internet Svcs 5/11/26-6/10/26 General Fund 100 094942 P 7/2/2026 Avant Garde, Inc. 3,607.50
CIP Grant Administration Svcs May
2026 General Fund 100
7/2/2026 Avant Garde, Inc. 632.50
CIP Grant Administration Svcs May
2026 Grant Fund 261
094943 P 7/2/2026 Alta Environmental 2,169.09 Professional Svcs May 2026 General Fund 100 7/2/2026 Alta Environmental 8,159.81 Professional Svcs May 2026 Measure W Fund 280 094944 P 7/2/2026 Amazon Capital Services 21.94 BP Dept - Headset Mic 6/12/26 General Fund 100 7/2/2026 Amazon Capital Services 25.81 Fin Dept - Various Supplies 6/17/26 General Fund 100 094945 P 7/2/2026 AT&T 32.20
Emergency Elevator Phone Svcs
5/10/26-6/9/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094946 P 7/2/2026 AT&T U-verse 107.00 CY Internet Svcs 6/19/26-7/18/26 General Fund 100 094947 P 7/2/2026 BPR Consulting Group LLC 14,184.21 Professional Svcs Feb 2026 General Fund 100 094948 P 7/2/2026 Brent Talmo 1,005.00 Retiree Medical Reimb Jul 2026 General Fund 100 094949 P 7/2/2026 Bruce Leflar 957.46 Retiree Medical Reimb Jul 2026 General Fund 100 094950 P 7/2/2026
Arturo Sanchez dba Calmex
Graphics 762.78 CC - Certificates 6/2/26 General Fund 100 094951 P 7/2/2026 Christine M. Locher 503.50 Retiree Medical Reimb Jul 2026 General Fund 100 094952 P 7/2/2026
County of L.A. Dept. of Animal
Control 12,224.26 Animal Control Svcs May 2026 General Fund 100 094953 P 7/2/2026
California Parks & Recreation
Society 150.00
CPRS Renewal Member - Rec
Leader FY 26/27 General Fund 100
7/2/2026
California Parks & Recreation
Society 160.00
CPRS Renewal Member- Comm
Svcs Supervisor FY 26/27 General Fund 100
094954 P 7/2/2026 Daily Journal Corporation 310.00
NPH- Adopt Annual Street Light
Asmt Dist 6/11/26 General Fund 100
7/2/2026 Daily Journal Corporation 220.00
NPH-Adoption of City Budget
6/11/26 General Fund 100
7/2/2026 Daily Journal Corporation 210.00
NPH-Extending Urgency Notice
Hearing 6/11/26 General Fund 100
094955 P 7/2/2026 Dewey Pest Control 162.50 Pest Control Svcs Jun 2026 General Fund 100 094956 P 7/2/2026 Diana Cho & Associates 2,332.00
CDBG Code Enforcement
Consulting May 2026 CDBG 243
7/2/2026 Diana Cho & Associates 440.00
Consulting Svcs Rental Asst Prog
PLH May 2026
Permanent Local Housing
Allocation 501
094957 P 7/2/2026 EAGLE PORTABLES SANITATION 994.50
Open Street Event - Compt Sink
Rental 6/20/26 General Fund 100
094958 P 7/2/2026 Graffiti Protective Coatings Inc. 11,589.20 Citywide Graffiti Removal May 2026 General Fund 100 7/2/2026 Graffiti Protective Coatings Inc. 6,410.80 Citywide Graffiti Removal May 2026 Gas Tax Fund 212 094959 P 7/2/2026 Hailey Montenegro 50.00 Youth Commission Stipend 6/10/26 General Fund 100 094960 P 7/2/2026 HD Supply formerly Home Depot Pro 119.28 PW Dept - Various Supplies 6/10/26 General Fund 100 094961 P 7/2/2026 HdL Software LLC 2,135.49
Business License Processing Svcs
May 2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094962 P 7/2/2026 Myers & Sons Hi-Way Safety Inc. 5,810.80 Open Street Event - Safety Plan
6/20/26 General Fund 100
7/2/2026 Myers & Sons Hi-Way Safety Inc. 2,203.30 PW Dept -Cones 6/19/26 Gas Tax Fund 212 094963 P 7/2/2026 Hinderliter de Llamas & Assoc. 15,300.00 Cannabis Management Prog May
2026 General Fund 100
7/2/2026 Hinderliter de Llamas & Assoc. 978.00 Sales Tax Svcs Apr-Jun 2026 General Fund 100 094964 P 7/2/2026 Jennifer E. Vasquez 639.01
Admin Dept - CCA Conf Hotel
Reimb 5/14/26-5/16/26 General Fund 100
094965 P 7/2/2026 Juan Lopez 500.00
Open Street Event - Stage Rental
6/20/26 General Fund 100
094966 P 7/2/2026
Gregory Kiley dba Kiley & Associates
LLC 3,900.00
Federal Legislative Advocacy Svcs
5/16/26-6/15/26 General Fund 100
094967 P 7/2/2026 L.B. Johnson Hardware #1 1,184.19
Open Street Event - Generator
6/20/26 General Fund 100
7/2/2026 L.B. Johnson Hardware #1 175.58
Open Street Event - Generator Cord
6/20/26 General Fund 100
7/2/2026 L.B. Johnson Hardware #1 109.74
Open Street Event - Various
Supplies 6/20/26 General Fund 100
7/2/2026 L.B. Johnson Hardware #1 42.79 PW Dept - Motor Oil 6/10/26 General Fund 100 7/2/2026 L.B. Johnson Hardware #1 122.98 PW Dept - N95 Mask 6/19/26 General Fund 100 7/2/2026 L.B. Johnson Hardware #1 55.94 PW Dept - Various Supplies 6/18/26 General Fund 100 094968 P 7/2/2026 Laura Ahrens 807.05 Retiree Medical Reimb Jul 2026 General Fund 100 094969 P 7/2/2026 Nancy Rodriguez 490.50
Open Street/5K Event - Staff Lunch
6/20/26 General Fund 100
094970 P 7/2/2026 Pedro Velez 50.00 Youth Commission Stipend 6/10/26 General Fund 100 094971 P 7/2/2026 Phoenix Group Information Systems 193.58 Admin Citations Processing Fee Apr
2026 General Fund 100
7/2/2026 Phoenix Group Information Systems 1,945.05
Parking Permit Processing Fees Apr
2026 General Fund 100
094972 P 7/2/2026 BlueTriton Brands, Inc. 41.97
PW Dept - Drinking Water 5/25/26-
6/24/26 General Fund 100
094973 P 7/2/2026 Quadient Leasing USA, Inc. 972.48
Postage Meter Lease 7/22/26-
10/21/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094974 P 7/2/2026 RACAIA Inc. 96,928.44
A&E Svcs - Public Facilities ADA
Proj 5/15/26-6/15/26 General Fund 100
094975 P 7/2/2026 Revueltas Landscape Inc 6,040.00 Landscaping Svcs June 2026 General Fund 100 7/2/2026 Revueltas Landscape Inc 4,305.00 Landscaping Svcs June 2026 Gas Tax Fund 212 094976 P 7/2/2026 River in Action 1,370.14
Comm Benefit Fund - Staff Time &
Program Supplies General Fund 100
094977 P 7/2/2026 Robert Leach 1,005.00 Retiree Medical Reimb Jul 2026 General Fund 100 094978 P 7/2/2026 Ronald Lindsey 1,935.31 Retiree Medical Reimb Jul 2026 General Fund 100 094979 P 7/2/2026 Roy Alexande Hernandez 50.00 Youth Commission Stipend 6/10/26 General Fund 100 094980 P 7/2/2026

SHERIFF'S DEPT COUNTY OF LOS
ANGELES 514,938.40
Municipal Law Enforcement Svcs
May 2026 General Fund 100
094981 P 7/2/2026 Staples Business Advantage 10.06 CH - Desk Calendar 6/20/26 General Fund 100 7/2/2026 Staples Business Advantage 31.79 CH - Paper Clips 6/20/26 General Fund 100 7/2/2026 Staples Business Advantage 48.27
CH - Thermal Cash Register Rolls
6/20/26 General Fund 100
7/2/2026 Staples Business Advantage 147.62 CH - Various Supplies 6/20/26 General Fund 100 094982 P 7/2/2026 T-MOBILE 686.25 Cell Phone Svcs 5/21/26-6/20/26 General Fund 100 094983 P 7/2/2026 The Converse Professional Group 1,950.00 Pixley Park Soil Sampling 5/22/26 -
6/19/26 Grant Fund 261
094984 P 7/2/2026 Quadient Finance USA Inc. 550.00 Postage Usage 5/12/26-6/14/26 General Fund 100 094985 P 7/2/2026 Tripepi, Smith & Accociates, Inc. 2,221.25 Community Relation Svcs Apr 2026 General Fund 100 7/2/2026 Tripepi, Smith & Accociates, Inc. 918.75 Community Relation Svcs May 2026 General Fund 100 094986 P 7/2/2026
U.S. Bank Corporate Payment
System 6,339.90 Cred Crd- 6/15/26 stmt General Fund 100 094987 P 7/2/2026 ULINE INC. 408.28
Open Street Event - Safety Barrier
6/20/26 General Fund 100
094988 P 7/2/2026 United Pumping Service Inc. 2,767.00 Waste Disposal Svcs 6/22/26 General Fund 100 094989 P 7/2/2026 Valentina Ortiz 50.00 Youth Commission Stipend 6/10/26 General Fund 100 094990 P 7/2/2026 West Coast Arborists, Inc 1,994.00 Tree Maintenance Svcs May 2026 Gas Tax Fund 212 094991 P 7/14/2026 Avant Garde, Inc. 1,740.00
CIP Grant Administration Svcs Jun
2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094992 P 7/14/2026 Amazon Capital Services 250.20 PW Dept - American Flags 6/18/26 General Fund 100 094993 P 7/14/2026 Angelina Martinez 50.00
Planning Commissioner Stipend
6/16/26 General Fund 100
094994 P 7/14/2026 Anna Sokolova 280.00
Family Fun Night - Balloonist Svcs
7/24/26 General Fund 100
094995 P 7/14/2026 AT&T 32.14
Emergency Elevator Phone Svcs
6/10/26-7/9/26 General Fund 100
7/14/2026 AT&T 32.15
Emergency Elevator Phone Svcs
Jun 2026 General Fund 100
094996 P 7/14/2026
Benefit Coordinators Corporation
(BCC) 1,762.00 Dental & Vision Benefits Jul 2026 General Fund 100 7/14/2026
Benefit Coordinators Corporation
(BCC) 244.51 Dental & Vision Benefits Jul 2026 Gas Tax Fund 212 7/14/2026
Benefit Coordinators Corporation
(BCC) 14.15 Dental & Vision Benefits Jul 2026 Prop A Fund 221 7/14/2026
Benefit Coordinators Corporation
(BCC) 32.26 Dental & Vision Benefits Jul 2026 Prop C Fund 222 7/14/2026
Benefit Coordinators Corporation
(BCC) 23.65 Dental & Vision Benefits Jul 2026 Measure R Fund 224 7/14/2026
Benefit Coordinators Corporation
(BCC) 103.29 Dental & Vision Benefits Jul 2026 Measure M Fund 225 7/14/2026
Benefit Coordinators Corporation
(BCC) 169.62 Dental & Vision Benefits Jul 2026 CDBG 243 7/14/2026
Benefit Coordinators Corporation
(BCC) 6.45 Dental & Vision Benefits Jul 2026 Street Lighting Fund 251 7/14/2026
Benefit Coordinators Corporation
(BCC) 2.16 Dental & Vision Benefits Jul 2026
Permanent Local Housing
Allocation 501
7/14/2026
Benefit Coordinators Corporation
(BCC) 20.91 Dental & Vision Benefits Jul 2026 Successor Agency Fund 611 094997 P 7/14/2026 Brinks Inc. 363.68 Armored Truck Svcs Jul 2026 General Fund 100 7/14/2026 Brinks Inc. 40.53 Cash Handling Svcs Jun 2026 General Fund 100 094998 P 7/14/2026 Carmen Susana Garcia-Torres 2,000.00 Family Fun Night - Live Band
7/24/26 General Fund 100
094999 P 7/14/2026
Charter Communications Holdings,
LLC 667.44
CH Internet and Phone Svcs Jul
2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 7/14/2026
Charter Communications Holdings,
LLC 335.98 CY Internet Svcs Jul 2026 General Fund 100
095000 P 7/14/2026 Cindy's Jumpers, LLC 1,465.00
Family Fun Night - Inflatable Jumper
7/24/26 General Fund 100
095001 P 7/14/2026 Coastal Building Services 7,600.00
Janitorial Maintenance Svcs Jun
2026 General Fund 100
095002 SPOILED 7/14/2026 N/A 0.00 Spoiled Check N/A N/A 095003 P 7/14/2026 Crosstown Electrical & Data Inc. 1,208.00 Open Street Event - Banner
Installation 6/20/26 General Fund 100
7/14/2026 Crosstown Electrical & Data Inc. 226.50 40465 57th St 5/21/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 494.30 4753 Randolph St 5/22/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 453.00 5511 & 5512 Everett Ave 5/4/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 379.52 5526 Maywood Ave 5/11/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 360.00 Atlantic Blvd & 55th St 5/29/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 453.00 Atlantic Blvd & 57th St 5/28/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 151.00 Atlantic Blvd & Slauson Ave 5/21/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 302.00 Maywood Ave 5/13/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 302.00 Maywood Ave 5/14/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 3,570.10 Randolph St 5/12/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 2,878.30 Randolph St 5/5/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 2,979.28 Slauson Ave & Alamo Ave 5/26/26 Gas Tax Fund 212 7/14/2026 Crosstown Electrical & Data Inc. 355.37
Slauson Ave & Woodlawn Ave
5/21/26 Gas Tax Fund 212
095004 P 7/14/2026 Daniel Leanos 48.00 Citation Refund 3/11/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 095005 P 7/14/2026 Dapeer, Rosenblit & Litvak, LLP 80.00 Municipal Code Enforcement Prof
Svcs May 2026 General Fund 100
095006 P 7/14/2026 Diego Jimenez 50.00
Planning Commissioner Stipend
6/16/26 General Fund 100
095007 P 7/14/2026 Environmental Science Associates 1,632.50 Climate Action Adapt & Resilience
Plan (CAARP) May 2026 General Fund 100
095008 P 7/14/2026 Flash Focus Booth LLC 350.00
Family Fun Night - Photo Booth
7/24/26 General Fund 100
095009 P 7/14/2026 Geo-Advantec, Inc. 8,169.00
Slauson Ave & Atlantic Blvd Conges
Relief Improv Proj Jun 20 Grant Fund 261
095010 P 7/14/2026 Myers & Sons Hi-Way Safety Inc. 2,388.56 PW Dept - Street Signs 6/30/26 Gas Tax Fund 212 095011 P 7/14/2026 Insight Public Sector Inc. 9,357.33 Leadership Academy iPads General Fund 100 095012 P 7/14/2026 Jean Daniel Olmedo 50.00
Planning Commissioner Stipend
6/16/26 General Fund 100
095013 P 7/14/2026 Juan Lopez 5,500.00
Family Fun Night 2026 - Stage &
Sound 7/24/26 General Fund 100
095014 P 7/14/2026 Kosmont Financial Services 2,915.00
CDIAC Reporting Svcs - COP 2022
Series A General Fund 100
095015 P 7/14/2026 L.B. Johnson Hardware #1 67.15 PW Dept - Drain Cleaner 7/1/26 General Fund 100 7/14/2026 L.B. Johnson Hardware #1 6.57 PW Dept - Hinge Bolts 6/30/26 General Fund 100 7/14/2026 L.B. Johnson Hardware #1 13.15 PW Dept - Rollers Covers 6/23/26 General Fund 100 7/14/2026 L.B. Johnson Hardware #1 30.71 PW Dept - Simple Green 6/26/26 General Fund 100 7/14/2026 L.B. Johnson Hardware #1 113.69 PW Dept - Various Supplies 7/6/26 General Fund 100 7/14/2026 L.B. Johnson Hardware #1 42.41 PW Dept - Hardware 7/2/26 Gas Tax Fund 212 095016 P 7/14/2026 Regional TAP Service Center 729.60 Metro TAP Cards June 2026 Prop C Fund 222 095017 P 7/14/2026 Martiza Cruz 50.00
Planning Commissioner Stipend
6/16/26 General Fund 100
095018 P 7/14/2026 Maywood Mutual Water No.1 124.10
3530 E Slauson Ave 4/23/26-
6/24/26 General Fund 100
7/14/2026 Maywood Mutual Water No.1 208.14
3630 E Slauson Ave 4/21/26-
6/23/26 General Fund 100
7/14/2026 Maywood Mutual Water No.1 405.87
3728 E Slauson Ave 4/21/26-
6/23/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 7/14/2026 Maywood Mutual Water No.1 79.61 5961 Atlantic Ave 4/20/26-6/23/26 General Fund 100 7/14/2026 Maywood Mutual Water No.1 104.33 6027 Atlantic Ave 4/21/26-6/20/26 General Fund 100 7/14/2026 Maywood Mutual Water No.1 875.50 6135 Atlantic Ave 4/16/26-6/18/26 General Fund 100 095019 P 7/14/2026 Maywood Mutual Water Co. No.2 234.33 3409 E Slauson Ave 5/1/26-7/1/26 General Fund 100 7/14/2026 Maywood Mutual Water Co. No.2 152.50
3626 E 56th St/Pixley Pk 5/1/26-
7/1/26 General Fund 100
7/14/2026 Maywood Mutual Water Co. No.2 661.00 4319 E Slauson 5/1/26-7/1/26 General Fund 100 7/14/2026 Maywood Mutual Water Co. No.2 47.50 4323 S Slauson Ave 5/1/26-7/1/26 General Fund 100 7/14/2026 Maywood Mutual Water Co. No.2 120.12 5313 Pine Ave 5/1/26-7/1/26 General Fund 100 7/14/2026 Maywood Mutual Water Co. No.2 243.00 5515 Maywood Ave 5/1/26-7/1/26 General Fund 100 7/14/2026 Maywood Mutual Water Co. No.2 193.14 Fruitland/Carmelita 5/1/26-7/1/26 General Fund 100 095020 P 7/14/2026 MCA Direct LLC 1,120.34
Ca Municipal Election Supplies
11/3/26 General Fund 100
095021 P 7/14/2026 Metro Transit Services 41,004.66
Express Shuttle and Dial-A-Ride
Transit Svcs Jun 2026 Prop A Fund 221
095022 P 7/14/2026 Onyx Paving Company Inc 344,231.00
Pavement Rehabilitation Project
June 2026 SB-1 Fund 216
7/14/2026 Onyx Paving Company Inc 90,000.00
Pavement Rehabilitation Project
June 2026 Prop C Fund 222
7/14/2026 Onyx Paving Company Inc 157,855.56
Pavement Rehabilitation Project
June 2026 Measure R Fund 224
7/14/2026 Onyx Paving Company Inc 540,395.67
Pavement Rehabilitation Project
June 2026 Measure M Fund 225
095023 P 7/14/2026 Phoenix Group Information Systems 220.23 Admin Citations Processing Fee
May 2026 General Fund 100
7/14/2026 Phoenix Group Information Systems 1,867.72
Parking Permit Processing Fees
May 2026 General Fund 100
095024 P 7/14/2026 PTM General Engineer 1,475,644.78
Slauson Ave/Atlantic Blvd Conges
Relief & HSIP 4/28/26-6/2/2 Grant Fund 261

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 095025 P 7/14/2026 Roadline Products Inc. 1,012.06 PW Dept - Various Supplies 5/27/26 Gas Tax Fund 212 095026 P 7/14/2026 Ron's Maintenance Inc 5,340.00 Strom Drain Maint June 2026 Measure W Fund 280 095027 P 7/14/2026 Staples Business Advantage 29.30 CS Dept - City Seal Stamp 7/7/26 General Fund 100 7/14/2026 Staples Business Advantage 20.84 Fin Dept - Batteries AAA 7/4/26 General Fund 100 7/14/2026 Staples Business Advantage 26.99 Fin Dept - Desk Calendar 7/4/26 General Fund 100 095028 P 7/14/2026 Tripepi, Smith & Accociates, Inc. 4,376.25 Open Street Event - Media
Production 6/20/26 General Fund 100
095029 P 7/14/2026 Vernon City of 23.08 Slauson/Downey 4/13/26-5/13/26 General Fund 100 7/14/2026 Vernon City of 2,850.87
Traffic Signal Maint - Slauson
Ave/Downey Rd Jan-Dec 2025 Street Lighting Fund 251
095030 P 7/14/2026 Victoria Romero 300.00
Family Fun Night - Face Paint Svcs
7/24/26 General Fund 100
ACH-642 6/12/2026 Colonial Life 27.44 Colonial Life May 2026 General Fund 100 ACH-643 6/12/2026 US Bank Fees 130.00 Analysis Svc Charges June 2026 General Fund 100 ACH-644 6/15/2026 State Compensation Insurance Fund 4,415.00 Workers Comp Insurance - June
2026 General Fund 100
ACH-645 6/16/2026
California Public Employees'
Retirement System 10,592.19
CalPERS Contribution 5/3/2026-
5/16/2026 General Fund 100
6/16/2026
California Public Employees'
Retirement System 1,140.99
CalPERS Contribution 5/3/2026-
5/16/2026 Gas Tax Fund 212
6/16/2026
California Public Employees'
Retirement System 99.05
CalPERS Contribution 5/3/2026-
5/16/2026 Prop A Fund 221
6/16/2026
California Public Employees'
Retirement System 358.62
CalPERS Contribution 5/3/2026-
5/16/2026 Prop C Fund 222
6/16/2026
California Public Employees'
Retirement System 196.45
CalPERS Contribution 5/3/2026-
5/16/2026 Measure R Fund 224
6/16/2026
California Public Employees'
Retirement System 508.41
CalPERS Contribution 5/3/2026-
5/16/2026 Measure M Fund 225
6/16/2026
California Public Employees'
Retirement System 682.06
CalPERS Contribution 5/3/2026-
5/16/2026 CDBG 243
6/16/2026
California Public Employees'
Retirement System 84.21
CalPERS Contribution 5/3/2026-
5/16/2026 Street Lighting Fund 251
6/16/2026
California Public Employees'
Retirement System 128.60
CalPERS Contribution 5/3/2026-
5/16/2026
Permanent Local Housing
Allocation 501
6/16/2026
California Public Employees'
Retirement System 249.94
CalPERS Contribution 5/3/2026-
5/16/2026 Successor Agency Fund 611

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-646 6/17/2026 Southern California Edison 3,029.47 Various Locations May 2026 General Fund 100 6/17/2026 Southern California Edison 2,539.93 Various Locations May 2026 Gas Tax Fund 212 6/17/2026 Southern California Edison 10,606.34 Various Locations May 2026 Street Lighting Fund 251 ACH-647 6/17/2026 Southern California Edison 8,446.75 Everett Ave 5/1/26-5/31/26 Gas Tax Fund 212 ACH-648 6/17/2026 Southern California Edison 915.43 4805 E 58th St 5/12/2026-6/10/2026 General Fund 100 ACH-649 6/17/2026 Southern California Edison 252.98
5916 King Ave/5913 Mayflower Ave
5/11/2026-6/9/2026 Gas Tax Fund 212
ACH-650 6/17/2026
American Family Life Assurance
Company of Columbus (AFLAC) 643.10 Aflac payment May 2026 General Fund 100 ACH-651 6/26/2026 Southern California Edison 84.24
5317 Atlantic Ave PED 5/18/2026-
6/16/2026 Gas Tax Fund 212
ACH-652 6/26/2026 Automatic Data Processing 928.86 Payroll Fees June 2026 General Fund 100 ACH-653 6/30/2026
California Public Employees'
Retirement System 207.00 1959 Survivor Billing FY 25/26 General Fund 100 ACH-654 6/30/2026
California Public Employees'
Retirement System 741.00 1959 Survivor Billing FY 25/26 General Fund 100 ACH-655 6/29/2026 The Gas Company 16.27 4319 Slauson Ave 5/7/26-6/9/26 General Fund 100 ACH-656 6/29/2026 The Gas Company 23.83 4323 Slauson Ave 5/7/26-6/9/26 General Fund 100 ACH-657 6/29/2026 The Gas Company 28.11 4317 Slauson Ave 5/7/26-6/9/26 General Fund 100 ACH-658 6/30/2026
California Public Employees'
Retirement System 11,003.42
CalPERS Contribution 5/17/2026-
5/30/2026 General Fund 100
6/30/2026
California Public Employees'
Retirement System 959.29
CalPERS Contribution 5/17/2026-
5/30/2026 Gas Tax Fund 212
6/30/2026
California Public Employees'
Retirement System 99.05
CalPERS Contribution 5/17/2026-
5/30/2026 Prop A Fund 221
6/30/2026
California Public Employees'
Retirement System 263.66
CalPERS Contribution 5/17/2026-
5/30/2026 Prop C Fund 222
6/30/2026
California Public Employees'
Retirement System 175.40
CalPERS Contribution 5/17/2026-
5/30/2026 Measure R Fund 224
6/30/2026
California Public Employees'
Retirement System 496.89
CalPERS Contribution 5/17/2026-
5/30/2026 Measure M Fund 225
6/30/2026
California Public Employees'
Retirement System 706.81
CalPERS Contribution 5/17/2026-
5/30/2026 CDBG 243
6/30/2026
California Public Employees'
Retirement System 63.16
CalPERS Contribution 5/17/2026-
5/30/2026 Street Lighting Fund 251

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 6/30/2026
California Public Employees'
Retirement System 149.93
CalPERS Contribution 5/17/2026-
5/30/2026
Permanent Local Housing
Allocation 501
6/30/2026
California Public Employees'
Retirement System 221.77
CalPERS Contribution 5/17/2026-
5/30/2026 Successor Agency Fund 611
Total ACH and Warrant Registers 4,737,060.56
6/18/2026 Payroll Transfer 79,530.12
Payroll Pay Period 5/31/2026 -
6/13/2026
7/2/2026 Payroll Transfer 86,566.15
Payroll Pay Period 6/14/2026 -
6/27/2026
Total ACH, Warrant Registers and Payroll Transfer 4,903,156.83

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 3.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT JUNE 2026
RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for June 2026.

BACKGROUND:

In accordance with the City of Maywood's Adopted Investment Policy and to provide information to the City Council, the City's Finance Department prepares a Monthly Cash and Investment Report for the City Council's review.

DISCUSSION:

The cash and investment balances are across all funds of the City. The purpose of this report is to show the cash and investment balances at the end of the month. The investments are in compliance with California State code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, Investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT), a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT). The attached report shows the cash and investments balances as of June 30, 2026.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with approving this report.

ATTACHMENT(S)

1. June 2026 Cash and Investment Report

Description Type Ending Balance as of
6/30/2026
A - Non-Investment Cash Accounts
US Bank - Corporate Checking Cash $ 3,475,132.12
Total Cash Accounts $ 3,475,132.12
B - Investment Accounts
Local Agency Investment Fund (LAIF) Pooled Money Investment Account (PMIA) $ 17,062,236.41
California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,328,453.13
California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,169,372.23
Total Investment Accounts $ 19,560,061.77
Total Cash and Investments $ 23,035,193.89
City of Maywood, California
Cash and Investments Report
As of June 30, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: REVENUE REPORT JUNE 2026
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report for the months of July 2025–June 2026.

BACKGROUND:

In an effort to maintain transparency, the City's Finance Department prepares a monthly Revenue Report for the City's Council's review.

DISCUSSION:

General Fund revenues are not received evenly throughout the fiscal year. During the first half of the fiscal year, there is always an issue of timing difference whereby cash receipts do not align with the projected budget forecast, but during the second half of the year the cash receipts gradually begin to align with the projected budget. See attachment 1 and 2 for revenue details comparison between July 2024–June 2025 and July 2025–June 2026 and explanations in the "Comments" column.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July 2025 - June 2026 City of Maywood FY 2025-2026 - General Fund

2. July 2025 - June 2026 City of Maywood FY 2025-2026 - Special Revenue

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
June 2025
July 2025 -
June 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Taxes:

Various Property Taxes $ 793,230 $ 828,347 $ 863,065 $ 34,718 108.80% Major payments receive in December and
March.
4203/4302 Franchise & Collectors Fee 604,000 507,022 526,552 19,530 87.18% Received Quarterly. 4211 Utility Users Tax 1,500,000 1,429,431 1,403,352 (26,079) 93.56% Received in the following month. 4206 Transfer Tax 16,000 24,382 22,538 (1,844) 140.86% Based on activities. 4202 Transient Occupancy Tax (TOT) 83,000 74,224 57,637 (16,587) 69.44% Received Quarterly. 4212 Cannabis Sales Tax 1,650,000 874,542 684,307 (190,235) 41.47% Received Quarterly. 4213 Cannabis Sales Tax - Installment Pmts - 91,713 207,426 115,713 0.00% This is a new account to account for
installment payments.
4201 Sales and Use Tax (Retail Sales Tax) 2,240,720 1,724,933 1,723,915 (1,018) 76.94% Received in the following month.

Taxes Total 6,886,950 5,554,594 5,488,792 (65,802.00) 79.70% Licenses & Permits:
4301 Compliance Program Fee 47,810 47,813 - (47,813) 0.00% Payment is generally received in March.

Various Plumbing, Electrical & Conditional/Land Used Permits 13,220 17,067 17,950 883 135.78% Permits fluctuate based on activities. 4305 Public Works Permit Fees 100,000 194,257 177,317 (16,940) 177.32% Fees fluctuate based on activities.

Various Other Fees & Permits 25,694 26,540 34,015 7,475 132.38% Fees fluctuate based on activities. 4320 Occupancy Permits 1,200 1,165 744 (421) 62.00% Fees fluctuate based on activities. 4313 Building Permits 70,000 97,756 95,800 (1,956.00) 136.86% Fees fluctuate based on activities. 4751 Rental Registry Program Fees 88,000 58,635 315,108 256,473 358.08% The City started collecting the fees in January
2025.
4753 Rental Registry Program - Late Fees 45,000 6,559 70,825 64,266 157.39% New revenue source beginning January 2025. 4307 Commercial Cannabis Renewal Fees 74,250 74,250 74,250 - 100.00% Five business licenses: one due in December
and four due in April.
4322 Parking Permits 65,000 60,752 57,552 (3,200) 88.54% Parking Permits issued during Sept. 4311 Apartment License 22,000 24,808 34,896 10,088 158.62% Majority of payments are received in JanuaryMarch.
4205 Business License Tax 267,000 277,185 280,538 3,353 105.07% Majority of payments are received in JanuaryMarch.
4110 Vehicle License Fees Excess 30,600 39,619 - (39,619) 0.00% State Allocation. Generally City receives two
payments: January and June.
4107 Motor Vehicle License Fee (VLF) in lieu 3,783,840 3,667,577 3,895,217 227,640 102.94% City receives two payments per year: January
and May.

Licenses and Permits Total 4,633,614 4,593,983 5,054,212 460,229 109.08% Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of June 30, 2026

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
June 2025
July 2025 -
June 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of June 30, 2026
4704 Plan Check Fees 55,000 66,749 46,159 (20,590) 83.93% Fees fluctuate based on activities. 4702 Rents & Concessions 25,005 24,417 25,005 588 100.00% Monthly payments. 4850 Parks & Rec Revenues 2,600 4,131 10,478 6,347 403.00% Amount received depends on when the
facility rental occurred.
82,605 95,297 81,642 (13,655) 98.83%
Fines and Forfeitures:
4401 Penalties: Apartment & Business Lic 13,000 19,610 21,997 2,387 169.21% Penalties generally occurr after February. 4404 Southeast Municipal Court (SEMC)/ Court Collections 210,000 207,768 164,007 (43,761) 78.10% Monthly Payments. 4403 Citations: Administrative 5,000 5,700 7,400 1,700 148.00% Code Enforcement Citations fluctuate based
on activities.
4402 Citations: Parking 400,000 392,207 353,072 (39,135) 88.27% Fees fluctuate based on activities. Payments
are received two months after the citations
628,000 625,285 546,476 (78,809) 87.02%
Leases and Concessions:
4501 Leased Property Rental Income 59,880 59,886 60,783 897 101.51% Payments received monthly. 59,880 59,886 60,783 897 101.51%
Miscellaneous:
4817 Good Corporate Citizen Program 21,000 20,938 - (20,938) 0.00% Payment is generally received in March. 4803 Interest Income 550,000 444,693 426,273 (18,420) 77.50% Internal allocations are done quarterly. 4821 Other Interest Income 8,950 15,544 18,798 3,254 210.03% This is a new account to track interest other
than investment earning.
4809 Miscellaneous Revenue 52,000 11,960 59,944 47,984 115.28% Amount received varies from year to year. 4814 Refunds & Overpayments-Reimb 10,000 48,748 9,165 (39,583) 91.65% Amount received varies from year to year. 4816 Rebates & Insurance Claims Pymts 2,000 2,046 950 (1,096) 47.50% Amount received varies from year to year. 4819 Donations 20,000 81,102 47,300 (33,802) 236.50% Amount received varies from year to year.

Various County/State/Federal Grants 93,839 95,509 107,584 12,075 114.65% Reimbursement based on actual
expenditures.
4802 Unrealized Gain/Loss Investments (fomerly Legal/Sett Fee) - 162,631 - (162,631) 0.00% 4800 Transfer In -General 552,000 3,200,258 407 (3,199,851) 0.07% Generally, transfers are processed at yearend. The total transfer of $2,691,574 is comprised of two components: $131,953 from
Successor Agency to cover the City’s admin
costs, and $2,559,621 from Local Fiscal
Recovery Fund to support public safety costs
and to complete the closeout of the fund at
12/31/24.

Charges for Services Total
Fines and Forfeitures Total
Leases and Concessions Total
Charges for Services:

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
June 2025
July 2025 -
June 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of June 30, 2026
Miscellaneous Revenue Total 1,309,789 4,083,429 670,421 (3,413,008) 51.19% 4830 Retiree Pension Levy 1,300,000 1,384,078 1,490,782 106,704 114.68% Majority of payments are received in January
& June.

Retiree Pension Levy Total 1,300,000 1,384,078 1,490,782 106,704 114.68% General Fund Revenue Total $ 14,900,838 $ 16,396,552 $ 13,393,108 $ (3,003,444) 89.88% Pension/Retirement Fund:

Fund # Fund Description
Adopted
Budget
FY 2025-26
July 2024 -
June 2025
July 2025 -
June 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(A/C)
212 Gas Tax Fund $ 749,414 $ 681,987 $ 658,778 $ (23,209) 87.91% Received monthly. 214 Transportation Development Act (TDA) Bikeway 100,026 - 57,065 57,065 57.05% Reimbursement based on actual expenditures. 216 SB-1 Road Maintenance Rehabilitation Act Fund 657,040 564,882 575,597 10,715 87.60% Received monthly. 221 Proposition A Transit Fund 632,687 644,265 649,892 5,627 102.72% Received monthly. 222 Proposition C Transit Fund 541,131 547,563 550,351 2,788 101.70% Received monthly. 223 Air Quality Management District (AQMD) Fund 32,500 24,483 24,661 178 75.88% Received quarterly. 224 Measure R Transit Fund 413,474 472,445 391,360 (81,085) 94.65% Received monthly. 225 Measure M Transit Fund 470,937 472,585 439,733 (32,852) 93.37% Received monthly. 227 LACMTA - Exchange STP-L for Metro Fund 75,014 - - - 0.00% City anticipates reimbursement received in
FY26–27. The project started late in FY25-26.
232
Supplemental Law Enforcement Services Fund (SLESF)
Grant 175,000 194,663 201,537 6,874 115.16% Received monthly. 243 Community Development Block Grant (CDBG) 632,388 316,775 107,349 (209,426) 16.98% Reimbursement based on actual expenditures. 251 Street Lighting Fund 204,520 197,970 201,503 3,533 98.52% Payments start in November. 261 Federal / State / County Grants 18,894,412 1,669,371 1,354,760 (314,611) 7.17% Reimbursement based on actual expenditures. 272 Measure A Park Fund 634,746 - - 0 0.00% Reimbursement based on actual expenditures. 273 Local Fiscal Recovery Fun 603,689 (603,689) 0.00%
Although Local Fiscal Recovery Fund funding
ended on December 31, 2024, the City kept the
fund open through June 30, 2025, to align with
the fiscal year. Accordingly, this transfer was
made on June 30, 2025, to fund the remaining
budgeted operating expenditures from January
through June 2025.
280 Measure W Safe Clean Water Program Fund 175,000 - 174,304 174,304 99.60% Payment Received in August. 412 Sewer Enterprise Fund - 365,406 11,543 (353,863) 0.00% The City’s sewer system was annexed effective
July 1, 2025, and sewer assessments are now
collected by the County. The $8,750 receipt may
represent payments associated with prior billing
periods. City staff is currently reviewing this item
to gain a better understanding.
501 PLHA Fund (Permanent Local Housing Allocation) 267,788 567,987 233,188 (334,799) 87.08% Reimbursement based on actual expenditures. 611 Redevelopment Successor Agency Fund - 1,304,427 1,392,043 87,616 0.00% Special Revenue Funds Total $ 24,656,077 $ 8,628,498 $ 7,023,664 $ (1,604,834) 28.49% Year-To-Date Revenue Report-Special Revenue Funds
FY 2025-2026
As of June 30, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION TO APPROVE AN AUDIT ENGAGEMENT LETTER FOR FINANCIAL STATEMENT AUDIT SERVICES FOR FY 2025-2026 WITH VAN LANT & FANKHANEL, LLP IN THE AMOUNT OF $42,250.

RECOMMENDATION:

Staff recommends that the City Council approve the annual financial audit services agreement with Van Lant & Fankhanel, LLP for fiscal year 2025-26, as outlined in the attached audit engagement letter in the amount of $42,250 and authorize the City Manager to sign the engagement letter.

BACKGROUND:

The City engages with an independent auditing firm annually to conduct an annual audit of its financial statements.

DISCUSSION:

Van Lant & Fankhanel, LLP currently serves as the City's external auditors. Each year, the City engages independent auditors to conduct an annual audit of its financial statements. The auditors play a critical role in assessing the City's system of internal controls and overall financial management and condition. They also assist in the preparation of the financial statements and provide assistance with the implementation of new Governmental Accounting Standard Board (GASB) pronouncements.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The cost of these audit services, $42,250, which includes $2,350 for Single Audit and $550 for the Gann Limit Calculation has been appropriately budgeted in the Finance Department's Fiscal Year 2026-27 budget.

ATTACHMENT(S)

1. Maywood Engagement Letter FY 2026

July 14, 2026
To: Management and the City Council
City of Maywood
Maywood, CA
We are pleased to confirm our understanding of the services we are to provide the City of Maywood (City) for the year ended June 30, 2026.

Audit Scope and Objectives
We will audit the financial statements of the governmental activities, each major fund and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the City as of and for the year ended June 30, 2026. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary comparison schedules.
3) Pension and OPEB RSI.

We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor’s report on the financial statements:
1) Schedule of expenditures of federal awards.
2) Combining schedules.

In connection with our audit of the basic financial statements, we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. 1) Introductory Section
2) Statistical Section
1

The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
 Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
 Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.

Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement. 2

We have identified the following significant risk of material misstatement as part or our audit planning. According to GAAS, significant risks include management override of controls. Accordingly, we have considered management override of controls as a significant risk.

We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers.

Our audit of financial statements does not relieve you of your responsibilities.

We will also provide a report on agreed upon procedures performed on the City’s calculation of its annual appropriations limit as required by Article XIII B of the California State Constitution. We will perform the procedures in the Article XIII B Appropriations Limit Uniform Guidelines as published by the League of California Cities. This report will include a statement that the report is intended solely for the information and use of management, City Council and specific legislative or regulatory bodies and is not intended to be and should not be used by anyone other than these specified parties.

Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City’s major programs. The purpose of these procedures will be to express an opinion on the City’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.
3

Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of the City in conformity with U.S. generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined.

We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America, and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government 4

complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to [include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon OR make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon]. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to [include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon]. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations and schedules we request and will locate any documents selected by us for testing.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors’ reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors’ reports or nine months after the end of the audit period.

We will provide copies of our reports to the City; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. 5

The audit documentation for this engagement is the property of VLF, LLP and constitutes confidential information.

However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Oversight Agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of VLF, LLP personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of seven years after the report release date or for any additional period requested by the Oversight Agency for Audit, or Pass-through Entity. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

We will begin our audit in November 2026 and plan to issue our reports as soon as possible thereafter. Brett Van Lant, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them.

Our fees for the 2025-2026 fiscal year, will be $42,250, which includes $2,350 for Single Audit and $550 for the Gann Limit Calculation. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. In addition, the above fees are based on the assumption that the Single Audit will include no more than one major program, in accordance with the Uniform Guidance.

Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the City Council of the City of Maywood. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to the City of Maywood and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us. 6

Very truly yours,

VAN LANT & FANKHANEL, LLP
Brett Van Lant
Certified Public Accountant
RESPONSE:

This letter correctly sets forth the understanding of the City of Maywood.

Signature:

Title:

Date:
7

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: ACCEPTANCE OF BENITO JUAREZ PLAYGROUND IMPROVEMENT PROJECT RECOMMENDATION:

Staff recommends that the City Council take the following actions:

1. Accept project completion for the Benito Juarez Playground Improvement Project as performed by Zoom Recreation for a total amount of $190,846.58; and

2. Authorize the City Manager to file a project Notice of Completion with the County of Los Angeles RegistrarRecorder; and

3. Authorize the City Manager to release a retention payment of $9,542.33 to Zoom Recreation within 35 days following the recording of the Notice of Completion.

BACKGROUND:

August 27, 2025 Zoom Recreation, Inc. was selected as the appropriate vendor for the project as they were awarded CMAS (California Multiple Awards Schedule) Contract #4-25-03-1025, for playground equipment and rubberized surfacing procurement and labor services.

The California Multiple Award Schedules (CMAS) program, administered by the Department of General Services, provides State and Local Agencies with a streamlined procurement method for obtaining a wide range of goods and services at competitive prices. Under CMAS, the State establishes agreements with suppliers based on their existing competitively bid federal or other state contracts, thereby ensuring compliance with fair and open competition requirements. Pursuant to California Public Contract Code §10298 and §10299, local agencies are authorized to utilize CMAS contracts in lieu of conducting their own formal bidding process, provided that the purchase is consistent with applicable laws and in the public’s best interest.

Leveraging CMAS allows the City to expedite procurement, benefit from pre-negotiated pricing, and reduce administrative costs while remaining compliant with State procurement statutes.

The project included the demolition of existing playground on the east of the park (close to the park entrance), replacement of existing rubberized safety surfacing and installation of a new playground equipment and related work at Benito Juárez Park.

DISCUSSION:

All required improvements were completed in accordance with the approved plans and specifications. The work was performed within the contractually specified time and to the satisfaction of the City Engineer. It is recommended that the City file a Notice of Completion with the County of Los Angeles and release the retention amount of $9,542.33, 35 days after the Notice of Completion is recorded.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact associated with this action. The work was completed within the previously approved FY 2025-26 budget.

ATTACHMENT(S)

1. Attachment No. 1 – Notice of Completion Benito Juarez Playground Improvement Project

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF MAYWOOD
4319 E Slauson Ave
Maywood, CA 90270
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner and corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: City of Maywood

3. The full address of the owner is: 4319 E Slauson Ave, Maywood, CA 90270

4. The nature of the interest or estate of the owner is: In Fee

5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES
NONE

6. The full names and fill addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES
NONE

7. A work of improvement on the property hereinafter described was completed on April 15, 2026.

The work was: Benito Juarez Playground Improvement Project.

8. The name of the contract, if any, for such work of improvement was Zoom Recreation, Inc. August 27, 2025
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT ‘NONE’) (DATE OF CONTRACT)

9. The property on which the work of improvement was completed is in Maywood, County of Los Angeles, State of California, and is described as follows: Benito Juarez Park

10. The street address of the property is 5515 Maywood Ave, Maywood, CA 90270 (IF NO STREET ADDRESS HAS BEEN OFFICIALY ASSIGNED, INSERT ‘NONE’) Dated: _______________ _______________
(NAME)
____________________________________, City Manager
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)

VERIFICATION
I, the undersigned, say: I am the _______________________ of ______________________________, the declarant of the foregoing notice of completion; I have read said notice of completion and know the content thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on: ___________________, at _____________________________________________________________ (CITY) (STATE)
_____________________________________________________________________________________________ (PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.))

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF THE 2026 LOCAL AGENCY BIENNIAL NOTICE FOR THE CITY’S CONFLICT OF INTEREST CODE
RECOMMENDATION:

Staff recommends that the City Council approve and file the 2026 Local Agency Biennial Notice.

BACKGROUND:

The Political Reform Act and Fair Political Practices Commission (FPPC) regulations require all local agencies to conduct biennial reviews of their conflict of interest code. By way of background, the Political Reform Act of 1974, Government Code Section 81000 et seq. (the “Act”), requires all public agencies to adopt and maintain a conflict of interest code. The primary effect of the code is to establish disclosure requirements for various government positions involved in the requisite level of decision-making as set forth in the Act. The Act requires each city to adopt a local conflict of interest code designating city positions not otherwise designated in the Act itself, that are involved in making or participating in the making of city decisions at all levels of city government. If listed as designated positions, the conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700).

On September 24, 2024, the City Council adopted Resolution No. 6385, which amended the City’s Conflict of Interest Code and updated the designated positions and disclosure categories. Resolution No. 6385 remains the City’s current Conflict of Interest Code.

The 2026 Local Agency Biennial Notice must be completed and filed with the City’s code reviewing body no later than October 1, 2026. The City Council serves as the code reviewing body for the City of Maywood. The notice is not submitted to the FPPC.

DISCUSSION:

As part of the 2026 biennial review, staff reviewed the City’s current Conflict of Interest Code, including the designated positions and disclosure categories contained in Resolution No. 6385.

Based on the review, staff determined that the City’s current Conflict of Interest Code continues to accurately identify the positions that make or participate in making governmental decisions. The disclosure categories assigned to those positions also remain appropriate.

Staff did not identify any changes requiring the addition, deletion, or revision of designated positions or disclosure categories. Therefore, no amendment to the City’s Conflict of Interest Code is required at this time.

The attached 2026 Local Agency Biennial Notice reflects this determination. Upon City Council approval, the City Manager will execute the notice, and the completed notice will be filed and maintained as part of the City’s official records.

Since no amendment is required, Resolution No. 6385 will remain in effect and adoption of a new resolution is not necessary.

LEGAL REVIEW:

The City Attorney has reviewed this staff report.

FISCAL IMPACT:

There is no fiscal impact associated with approving the conflict of interest code as proposed.

ATTACHMENT(S)

1. 2026 Local Agency Biennial Notice

2. Resolution No. 6385 - Conflict of Interest Code

www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

2026 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):

An amendment is required. The following amendments are necessary:
(Check all that apply.)
Include new positions
Revise disclosure categories
Revise the titles of existing positions
Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
Other (describe)
The code is currently under review by the code reviewing body.

No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2026, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.

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Docusign Envelope ID: 27C76F5A-0F55-45E0-9B04-33120F92C6D6

Docusign Envelope ID: 27C76F5A-0F55-45E0-9B04-33120F92C6D6

Docusign Envelope ID: 27C76F5A-0F55-45E0-9B04-33120F92C6D6

Docusign Envelope ID: 27C76F5A-0F55-45E0-9B04-33120F92C6D6

Docusign Envelope ID: 27C76F5A-0F55-45E0-9B04-33120F92C6D6

Docusign Envelope ID: 27C76F5A-0F55-45E0-9B04-33120F92C6D6

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: NANCY RODRIGUEZ, HR/RISK MANAGER

RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF AUTHORIZING THE ADVERTISEMENT OF A REQUEST FOR

PROPOSAL (RFP) FOR CITYWIDE INFORMATION TECHNOLOGY (IT) MANAGED

SERVICES
RECOMMENDATION:

Staff recommends that the City Council authorize the advertisement and release of a Request for Proposals for Citywide Information Technology Managed Services and authorize the City Manager to complete the process and return to the City Council with a recommendation for contract award.

BACKGROUND:

On October 12, 2022, the City Council approved an agreement with Advanced Microcomputing Concepts (AMC) Modern IT for enterprise architectural review and information technology support services, including an assessment of the City’s Technology Environment and monthly “End User Services” (EUS) in the form of desktop support, on-premises or cloud server administration services, network administration services, and network security services. The term of this agreement is through October 13, 2026.

DISCUSSION:

Upon City Council approval, a Request for Proposal (RFP) will be issued to solicit proposals from qualified firms with demonstrated experience providing information technology support services. Pursuing a competitive procurement process will allow the City to evaluate multiple qualified vendors and ensure the best value is obtained. City staff has determined that the RFP process is the most appropriate procurement method, as it provides the opportunity to evaluate qualifications and negotiate both pricing and contract terms.

The anticipated timeline and dates for the RFP process are provided below.

Event Date
RFP Released July 23, 2026
Deadline to Submit Questions August 13, 2026, by 4:00 PM Response to Questions August 20, 2026, by 5:00 PM
Proposals Due August 27, 2026, by 4:00 PM

City Council Award September 23, 2026
Staff will review all proposals and present a recommendation at a subsequent meeting to award the contract.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There are no fiscal impacts associated with authorizing the advertisement of a Request for Proposal (RFP).

Funding for the selected consultant will be presented to the City Council for consideration as part of a future contract award recommendation. The FY 2026–27 Budget includes appropriations for Information Technology services to support the anticipated contract.

ATTACHMENT(S)

1. Item Attachment Files RFP - Maywood Information Technology Support - Final

1 REQUEST FOR PROPOSALS

FOR INFORMATION

TECHNOLOGY MANAGED

SERVICES
PROPOSALS MUST BE RECEIVED NO LATER THAN 4:00 PM,
August 27, 2026, AND SHALL BE SUBMITTED IN SEARCHABLE
PDF FORMAT ON THE CITY’S PORTAL ON PLANETBIDS AT
THE FOLLOWING WEBSITE:
https://pbsystem.planetbids.com/portal/64496/portal-home Date of Issuance: July 23, 2026
Attn: Miguel Leon, Deputy City Clerk

2 TABLE OF CONTENTS
I. PURPOSE .............................................................................................................3 II. BACKGROUND .....................................................................................................3 III. GENERAL REQUIREMENTS................................................................................4 IV. SCOPE OF SERVICES .........................................................................................5 V. SCHEDULE ...........................................................................................................8 VI. QUESTIONS..........................................................................................................9 VII. SUBMITTAL PROCEDURES.................................................................................9 VIII. SUBMITTAL FORMAT...........................................................................................9 IX. AGREEMENT FOR PROFESSIONAL SERVICES ..............................................12 X. GENERAL ADMINISTRATIVE INFORMATION ...................................................12 XI. SUBMITTAL DUE DATE......................................................................................13 XII. SELECTION PROCESS ......................................................................................13 XIII. AUTHORITY TO WITHDRAW .............................................................................14 XIV. AWARD OF CONTRACT.....................................................................................14 XV. ATTACHMENTS..................................................................................................14

3 I. PURPOSE
The purpose of this Request for Proposals (RFP) is to select the most qualified Consultant to Provide a Citywide Information Technology Support Services for the City of Maywood. The City wishes to obtain an IT Support Services for the operation, management, and maintenance of the City’s computer network and systems hardware, software and network connectivity services under a Professional Services Agreement.

This Request for Proposal (“RFP”) is soliciting cost proposals for an Information Technology Support Services for a period of three (3) years, with an option to renew for a subsequent two (2) one-year options to extend and the City will award no more than one contract on a not-toexceed basis. The City is requesting that the contractor/vendor submit a fixed service fee contract, for the initial two-year term, at minimum, of the contract.

II. BACKGROUND
The City of Maywood is a General Law City with a Council and City Manager form of government.

At 1.18 square miles, Maywood is the third-smallest incorporated city in Los Angeles County, which lies by the major (I-710) freeway and is located next to the east of Los Angeles.

Incorporated in 1924, Maywood is a small Gateway City in Los Angeles County with a residential community population of approximately 23,295. The City understands the importance of having effective IT infrastructure in place for security and continued progress. The City’s IT functions are currently managed by a consultant. The City’s IT consultants are responsible for the IT call handling, maintenance, updates, system monitoring, and service of our current server, network monitoring, email archiving, offsite data storage, antivirus software monitoring, data backup, recovery and update and/or renewal of the SSL domain certificates yearly and Helpdesk Ticket System.

The City of Maywood provides most of the services associated with full-service cities. Some are provided through contract relationships, and others are provided by regular employees. The current central server location is at City Hall, with remote sites connected through a T1 Fiber connection. The City of Maywood currently runs a Windows-based infrastructure with four (4) servers and approximately 30 desktops, laptops, and tablets. and client workstations run Windows 11 Pro. All workstations connect via basic network drops to the server that serves as a basic file server.

The City employs a full-time staff of approximately 27 full-time/part-time employees, as well as consultants and temporary employees. We also have five councilmembers that require remote assistance with their laptop/mobile devices. Additionally, we have five planning commissioners that require remote assistance with mobile devices. The City uses a cloud-based Voice over Internet Protocol (VoIP) telephone system (8x8) and maintains secure remote connectivity to City resources through Virtual Private Network (VPN) technology. The successful proposer shall demonstrate experience supporting cloud-based communications platforms, secure remote access solutions, and integrating these technologies within a municipal IT environment. Below is an approximate breakdown of City of Maywood's hardware portfolio.

4 No. Device Name Make Model
1 FRONTCOUNTER Lenovo 10AY008HUS
2 COM-PW Microsoft Surface Pro 7
3 COMLT Microsoft Surface Laptop 5
4 CODEDESKTOP-NEW Dell OptiPlex Micro 7010
5 COM Dell OptiPlex Micro 7010
6 DESKTOP-0N6F9CQ Dell OptiPlex Micro 7010
7 COM-071 Dell OptiPlex Micro 7010
8 DESKTOP-DE3S2CC Dell OptiPlex Micro 7010
9 COMWKBUILDING-NEW Dell OptiPlex Micro 7010
10 DESKTOP-E1MNKQQ Dell OptiPlex Micro 7010
11 COMLT Microsoft Surface Laptop 6 for Business
12 COM-689 Dell OptiPlex Micro 7020
13 COMLT Microsoft Surface Laptop for Business 7th Edition with Intel
14 COMLT Microsoft Surface Laptop for Business 7th Edition with Intel
15 COM-924 Microsoft Surface Laptop for Business 7th Edition with Intel
16 COMLT Microsoft Surface Laptop for Business 7th Edition with Intel
17 COM-557 Microsoft Surface Laptop for Business 7th Edition with Intel
18 COM-SW-01 Meraki MS120-48FP
19 COM-PW-FW01 MX67
20 COM-PW-SW01 Meraki MS120-24P
21 COM-PW-AP01 Meraki MR36
22 Apple Management Devices Apple Tablets and Iphones
III. GENERAL REQUIREMENTS
A. Respondents shall have at least five (5) years of consecutive experience in Information Technology Support Services field for municipalities.

B. Respondents shall comply with the insurance requirements set forth in the form professional services agreement.

C. Respondent responses will be evaluated based on the details provided.

5 IV. SCOPE OF SERVICES
The selected contractor will provide managed information technology services, cybersecurity support, strategic technology planning, and consulting services to support the City's daily operations and long-term technology objectives. Services include end user support, infrastructure administration, network management, cybersecurity, technology planning, artificial intelligence (AI) evaluation/implementation as applicable, and recommendations for technology improvements that enhance operational efficiency and service delivery.

The City reserves the right to award all or selected portions of the Scope of Services and may elect to implement some, all, or none of the recommendations resulting from the assessment. The Scope of Services is organized into two primary tasks.

Task 1: End User Services (EUS) and Cybersecurity
The contractor will provide comprehensive End User Services (EUS) to support the City's technology environment and maintain reliable, secure, and efficient technology operations.

Services include, but are not limited to:

End User Support
Provide help desk services, desktop support, endpoint deployment and lifecycle management, hardware and software installation, troubleshooting, user account administration, equipment setup, technical assistance, and end-user training for City staff.

Support includes desktop computers, laptops, tablets, mobile devices, printers, peripheral equipment, and standard business software.

Infrastructure Administration
Provide administration, maintenance, monitoring, and support for the City's technology infrastructure, including:
• On-premises and cloud-based servers
• Microsoft 365 and cloud services
• Active Directory and identity management
• Virtual private network (VPN) services
• VoIP telephone systems
• Storage systems
• Enterprise applications
• Backup systems
• Disaster recovery and business continuity services

6 Network Administration
Provide installation, configuration, maintenance, monitoring, and optimization of the City's network infrastructure, including switches, routers, firewalls, wireless networks, internet connectivity, and related network equipment.

Maintain current network documentation, diagrams, and inventories while coordinating with thirdparty vendors as necessary.

Cybersecurity Services
Provide cybersecurity administration and support to protect the confidentiality, integrity, and availability of City information systems. Services may include:
• Security monitoring
• Vulnerability management
• Patch management
• Endpoint detection and response (EDR)
• Firewall administration
• Multi-factor authentication (MFA)
• Email security
• Identity and access management
• Security awareness training
• Incident response assistance
• Backup validation
• Disaster recovery testing
• Coordination of periodic security assessments and penetration testing Recommendations for cybersecurity improvements should include implementation considerations, estimated costs, anticipated timelines, and operational impacts.

Technology Operations
Maintain inventories of hardware, software, licensing, and technology assets. Monitor system performance, equipment lifecycle, capacity planning, and technology health. Provide recommendations for equipment replacement, software upgrades, cloud adoption, and other operational improvements that support the City's technology environment.

Task 2: Technology Strategy, Innovation, and Artificial Intelligence The contractor will provide technology consulting services that assist the City in planning for future technology investments, evaluating emerging technologies, and identifying opportunities to improve municipal operations.

7 Technology Planning
Review the City's current technology environment and prepare recommendations that support modernization, operational efficiency, cybersecurity, and long-term sustainability.

Recommendations may include:
• Technology roadmaps
• Infrastructure modernization
• Cloud adoption strategies
• Hardware and software lifecycle planning
• Business continuity improvements
• Technology governance
• Budget planning and capital improvement recommendations • Prioritized implementation schedules
Recommendations should identify estimated costs, implementation timelines, resource requirements, anticipated benefits, and operational considerations.

Artificial Intelligence (AI) Evaluation
Evaluate commercially available AI-enabled technologies that may improve City operations, employee productivity, cybersecurity, and customer service.

Areas of evaluation may include:
• Workflow automation
• Document management
• Meeting transcription and summarization
• Knowledge management
• Customer service tools
• Data analytics
• Reporting and dashboard solutions
• Cybersecurity applications
• Internal administrative processes
Recommendations should identify appropriate use cases, implementation considerations, estimated costs, anticipated benefits, security and privacy considerations, governance recommendations, and expected return on investment.

Future Technology Recommendations (Year Three)
During the third year of the agreement, the contractor will provide a comprehensive review of the City's technology environment and identify opportunities to improve operational efficiency and enhance the delivery of municipal services. Recommendations may include:

8 • Artificial intelligence initiatives
• Automation of business processes
• Digital government services
• Smart City technologies
• Cloud modernization
• Cybersecurity maturity improvements
• Technology governance
• Data management and analytics
• Resident self-service solutions
• Emerging technologies applicable to local government
The review should include a prioritized implementation roadmap identifying estimated costs, anticipated timelines, resource requirements, operational impacts, and measurable benefits. As the device portfolio is very small, technology planning based on the vendor/contractor's assessment of the current inventories of hardware, applications/software (subscription and on premise) and operating systems is anticipated to result in cost avoidance.

Reporting: To effectively monitor the status of the proposed services, management level status reports will be prepared monthly, and monthly meetings with the City will be held to review work performed, network availability, help desk ticket summaries, security issues and concerns, and long-range planning. The review meetings may be held to discuss service delivery and planning to ensure the IT needs of the City are met.

Onsite Support: Provide regularly scheduled and dedicated onsite support (8) hrs. per month or provide a recommendation of needed onsite support hours; to address city- wide or departmental hardware and software issues. Any additional onsite support may be needed for special or major projects.

End User Training: Provide training for technology as needed. The training would be for software or hardware used in a business setting or new equipment installed. At the request of the City or when a need is identified by the contractor.

Transition/On-Boarding Service: When a firm is selected, to avoid disruption and ensure continuity of the City’s information technology operations, a transition period shall be allowed to orient the incoming firm. It will involve providing relevant materials (e.g., system passwords, server rack keys, etc.) from City staff or the City’s current IT firm.

V. SCHEDULE
Deadlines
Release of Requests for Proposals July 23, 2026
Submittal of Questions August 13, 2026, by 4:00 PM

9 Response to Questions August 20, 2026, by 5:00 PM
Proposal Due Date August 27, 2026, by 4:00 pm
Proposal Review/Evaluation Week of September 23, 2026
Optional Interview (if required) September 2026
Tentative City Council award September 23, 2026
Tentative Start date October 2026
* These dates are anticipated and may change.

VI. QUESTIONS
All inquiries regarding this request must be submitted to PlanetBids. City will post responses to questions on PlanetBids.

VII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP.

Proposals shall be submitted in searchable PDF format on the City’s portal on PlanetBids at the following website: https://pbsystem.planetbids.com/portal/64496/portal-home Please address the Proposals to:

City of Maywood
Attention: Miguel Leon
4319 Slauson Avenue
Maywood, CA 90270
Separate files shall be submitted for Technical and Cost Proposals. Submittals received after the specified date and time will be considered late and will not be considered for further evaluation.

VIII. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. The proposal shall not exceed 20 pages. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence,

10 qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address, and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the
Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually.
b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

3. Experience and Qualifications
a. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure, as well as its management and key personnel.

Provide a description of the Respondent’s Respondent, its size and organization, the number and location of offices and general operational structure. Include a discussion
demonstrating that the Respondent has the resources
(financial, equipment, labor and capacity) available to provide services under this RFP from the first day at the start of the work.
b. Provide a summary of Respondents qualification and
experience Information Technology and the following:

Microsoft Certified System Engineer (MCSE); Microsoft
Certified System Administrator (MCSA); Microsoft Certified Database Administrator (MCDBA); Microsoft Certified IT
Professional - Exchange 2007 (MCITP); Microsoft Certified Technology Specialist-Exchange 2007 Configuration

11 (MCTS); Cisco Certified Entry Networking Technician
(CCENT); Cisco Certified Network Associate (CCNA); Cisco Certified Design Associate (CCDA); Cisco Certified Security Professional; Cisco IOS Security Specialist; Cisco IPS
Specialist. At a minimum, Respondent should have at least three (3) years of consecutive experience.
c. Provide at least three references from municipal clients that received similar services from the Respondent. Include name of agency, contact name, title, telephone number, and email address.
d. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their education, credentials, licensing, training and related experience and their proposed roles for this contract.
e. Provide an organization chart of the proposed team,
including a contingency plan should a member of the
proposed team be unable to fulfill their responsibilities. f. Respondents shall hold the required license(s) to perform the work and provide proof of required license for itself and its personnel.

4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished.

This may be used as an Exhibit for the Scope of Services to the agreement.
c. Provide any other information or tasks that Respondent belives necessary to complete the Scope of Services.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed not-to-exceed cost proposal that shall include all tasks required to perform the Scope of Services.
b. The cost proposal shall indicate how the City will be charged

12 for services (i.e. hourly, fixed fee, or flat rate basis as appropriate).
c. This includes a breakdown of personnel hours, hourly rates, reimbursable expenses, subcontractor costs (if any), and total project cost.
d. In addition, Respondent shall also submit the
rates/compensation for any additional services that
Respondent can provide.

IX. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 2) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter; however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

X. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary, that Respondent is capable of providing the equipment, materials and services necessary to meet the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees, or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery, or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees, or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP

13 shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify, or cancel in whole or in part, this RFP. The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

XI. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XII. SELECTION PROCESS
All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:

14 a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Cost to the City
g. Oral interviews
h. Any other factors determined by the City to be relevant to the performance of these services.

XIII. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

XIV. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council.

Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XV. ATTACHMENTS
Attachment 1. Professional Services Agreement

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and (“Contractor”). City and Contractor are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Contractor as an independent Contractor to perform .

B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Contractor’s Services.

A. Scope of Services. Contractor shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be (the “Contractor
Representative”). The Contractor Representative shall directly manage Contractor’s Services under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through ________________ , unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Contractor, and Contractor agrees to accept in full satisfaction for the services required by this Agreement, , as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Contractor’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, Contractors and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Contractor be paid more than $ , which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Contractor for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Contractor Representative authorize such services in writing prior to Contractor’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

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4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. Notwithstanding the preceding sentence, if Contractor is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement available during Contractor’s regular working hours to City for review and audit by City.

5. Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Contractor covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or Subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City notice of such court order or subpoena.

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B. Contractor shall promptly notify City should Contractor, its officers, employees, agents or Subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Contractor as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Contractor’s permission. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

D. Contractor’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Contractor and its officers, employees, associates and Subcontractors, if any, shall comply with all conflict-of-interest statutes of the State of California applicable to Contractor’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar Services for other clients, but Contractor and its officers, employees, associates and Subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or Subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section into any subcontract that Contractor executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2).
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every Subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s Subcontractor, its officers, agents, servants,

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employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s Subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing

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Services under this Agreement, workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or Subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

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Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 8 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its Subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

11. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least ten calendar days before the termination is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services required by this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

14. Default.

A. Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Contractor with written notice of the default. Contractor shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by

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courier service during Contractor’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Contractor:

Attn: City Manager
City of Maywood
4319 East Slauson Avenue
Maywood, California 90270

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, Subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that Subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or

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right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, Subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, Subcontractors and agents.

21. Corrections. In addition to the above indemnification obligations, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Contractor by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Contractor’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty

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except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf

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of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Mayra Aguiluz
Mayor of the City of Maywood
ATTEST:

By:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Contractor:

By:

Name:

Title:

A-1
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EXHIBIT A

SCOPE OF SERVICES

EXHIBIT B

COMPENSATION

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF APPROVING RESOLUTION NO. 6477, FIXING THE AMOUNT

OF REVENUE FROM A PROPERTY TAX LEVY APPROVED BY THE VOTERS OF

THE CITY OF MAYWOOD FOR THE PUBLIC EMPLOYEES RETIREMENT SYSTEM (PERS) AT THE SAME RATE OF SUCH TAXES AS LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2026
RECOMMENDATION:

Staff recommends that the City Council approve Resolution No. 6477 establishing the tax rate from a property tax levy approved by the voters for the purpose of paying the cost of the Public Employees Retirement System (PERS) and maintaining the rate and levying such tax for fiscal year beginning July 1, 2026.

BACKGROUND:

In March 1974, Maywood voters approved a property tax levy of $0.04 for every $100 of assessed value as a means to pay for employee retirement benefits. Resolution No. 2670 established the tax initially. The City is required to set the tax rate annually by resolution. In order for the tax rate to be collected, a resolution setting such tax rate must be submitted to the Los Angeles County Assessor's Office every year. On August 10, 2016, Resolution No. 5874 of the City Council of the City of Maywood fixed the tax rate to cover the cost of the Public Employees Retirement System (PERS) at $0.100000 per $100 of assessed value. The approved $0.100000 per $100 of assessed value has remained unchanged since its adoption in 2016.

DISCUSSION:

The projected pension cost eligible to be paid from the tax levy collected for fiscal year 2026–2027 amounts to $1,609,882. The projected revenue from the tax levy at current approved rates totals $1,300,000. The total pension cost exceeds the amount anticipated from the collection of taxes by $309,882. Table 1 below provides the breakdown of the Pension Fund in detail. Considering that the Pension Tax Levy was increased from $0.04 to $0.100000 per $100 of assessed value on August 10, 2016, for fiscal year 2016-2017, and that the adopted budget for fiscal year 2026-2027 anticipates coverage of the differential from the Pension Fund's estimated Fund Balance, staff recommends that the pension levy tax remains unchanged for fiscal year 2026- 2027.

Estimated Pension Retiree Fund Balance at 7/1/2026 $ 393,621 Pension Levy Revenue 1,300,000
Pension Obligation Costs:
2021 Pension Obligation Bond Series Expense (1,019,552)

Miscellaneous & Safety Plans: Unfunded Accrued Liabilities (UAL) FY 2026-2027**

(580,530)
Other Post-Employment Benefits (OPEB) Reporting Fees
(GASB75)
(2,900)
Bond Trustee Fees, Bank Disclosure and Annual Reporting Fees (6,900) Total Pension Obligation Costs: (1,609,882)
Estimated Fund Balance at 6/30/2027 $ 83,739
** The California Public Employees' Retirement Law requires that employer contributions to the retirement plan be determined annually by CalPERS based on an actuarial valuation as of June 30.

In general, the City's Unfunded Accrued Liability (UAL) increases or decreases each year based on actual investment performance and demographic experience compared with CalPERS' actuarial assumptions. There is a two-year lag between the actuarial valuation date and when the corresponding employer contribution rates become effective. The City of Maywood participates in the CalPERS Safety and Miscellaneous Risk Pool plans. The June 30, 2024 actuarial valuation establishes the City's required UAL contribution for Fiscal Year 2026-27.

The required UAL contribution for FY 2026-27 is $580,530. This amount is primarily attributable to the following factors:
• Investment Experience: For FY 2023-24, CalPERS earned an investment return of 9.3%, exceeding its assumed rate of return of 6.8%. As a result, the City's share of the investment gain within the risk pool was $365,264.
• Non-Investment Experience: The City's share of the risk pool's non-investment loss was $201,821.

This loss reflects actuarial experience related to factors such as salary increases, cost-of-living adjustments (COLAs), and mortality assumptions.

After offsetting the non-investment loss against the investment gain, the City's net actuarial gain was $163,443.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

This revenue of $1,300,000 and expenditure of $1,609,882 has been budgeted in Pension Retiree Fund (711) for FY 2026-2027. The proposed property tax levy of $0.100000 per $100 of assessed value remains unchanged from the previous fiscal year.

ATTACHMENT(S)

1. FY 2026-2027 SECURED TAX RATES

2. Resolution No. 6477 Pension Levy FY2026-27

CR52RPTA COUNTY OF LOS ANGELES

AUDITOR-CONTROLLER,

PROPERTY TAX APPORTIONMENT DIVISION
2026-27 SECURED TAX RATES
ACCT # AGENCY NAME TAX RATE
208.01 CITY-MAYWOOD TD #1 0.100000
208.02 CITY-MAYWOOD WESTSIDE RP 0.100000
208.03 CITY-MAYWOOD MAYWOOD RP 2 0.100000
208.04 CITY-MAYWOOD CITYWIDE RP 0.100000
I, _________________________________________, AM A MEMBER OF THE CITY COUNCIL, A

MEMBER OF THE GOVERNING BOARD, THE CHIEF EXECUTIVE OR THE CHIEF FINANCIAL OFFICER FOR

THE AGENCY AND I HEREBY CERTIFY THAT THE TAX RATES LEVIED HEREIN ARE IN ACCORDANCE WITH THE PROVISIONS OF THE ARTICLE XIII SECTION 1(b) OF THE CONSTITUTION OF THE STATE OF CALIFORNIA.

AUTHORIZED SIGNATURE DATETITLE

RESOLUTION NO. 6477

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD FIXING THE AMOUNT OF REVENUE FROM A

PROPERTY TAX LEVY APPROVED BY THE VOTERS OF

MAYWOOD CITY FOR THE PURPOSE OF PAYING THE COST

TO THE CITY OF THE PUBLIC EMPLOYEES RETIREMENT

SYSTEMS (PERS) AT THE SAME RATE OF SUCH TAXES AS

LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL
YEAR BEGINNING JULY 1, 2026
WHEREAS, the City of Maywood entered into a contract with the California Public Employees Retirement System (CalPERS) for the operation of a retirement program for Safety Personnel and Miscellaneous Employee; and
WHEREAS, a property tax for the purpose of raising sufficient revenue to fund the city's contribution to CalPERS was approved by more than two-thirds of the voters who cast ballots on a proposition to create such tax, which election was held on March 5, 1974; and
WHEREAS, the results of such voter approval were reported, canvassed and confirmed in Resolution No. 2670, dated March 12, 1974, incorporated herein by reference as if fully set forth; and
WHEREAS, such property tax was levied for the fiscal years commencing with July 1, 1974 and continuing for fiscal years commencing 1975 through 2020; and WHEREAS, Article 13A, section (b) of the State Constitution, which was enacted by Proposition 13, provides that the 1% limit on the property tax rate is not applicable to ad valorem taxes or special assessments to pay the interest and redemption charges on any "indebtedness" approved by the voters prior to July 1, 1978. State courts have held that pension obligations in existence before that date are an Indebtedness, "and that a city may levy an additional property tax to fund those obligations. Such a tax is commonly referred to as a "property tax override."; and
WHEREAS, in implementing the provisions of Proposition 13, the State Legislature has enacted Revenue & Taxation code section 96.31, subsection (b) which limits the maximum property tax that a city may levy to fund pension obligations at the rate that the City levied such a tax in either fiscal year 1982-1983 or 1983-84, whichever is higher. The additional property tax rate levied for the City's public employee pension obligations in both the 1982-83 and 1983-84 fiscal years was 0.6162181 per $100 of assessed value.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:

Section 1. The money necessary to be raised exceeds that amount to be collected by taxation upon the taxable properties in the City of Maywood to pay the cost of the Public Employees Retirement System expenses for the fiscal year beginning July 1, 2024, and numerous years prior.

Section 2. The current tax rate for support of the cost of the California Public Employees Retirement System is hereby fixed at $0.100000 per $100 assessed valuation.

Section 3. Resolution No. 6422, which was passed, approved and adopted by Maywood City Council on June 25, 2025, is hereby repealed.

Section 4. Severability Clause. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutional, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

Section 5. The City Clerk shall certify the adoption of this resolution and shall cause the same to be published in a newspaper of general circulation as required by law.

PASSED, APPROVED, AND ADOPTED this 22nd day of July, 2026. _________________________
Heber Marquez, Mayor

ATTEST: APPROVED AS TO FORM:

Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

I, Miguel Leon, Deputy City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6477 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 22nd day of July 2026, by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:

Miguel Leon, Deputy City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: July 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT FOR A PROFESSIONAL

SERVICES AGREEMENT FOR CITATION PROCESSING, PARKING PERMIT

ADMINISTRATION, ADMINISTRATIVE CITATION PROCESSING, COLLECTIONS,

AND PARKING AND CODE ENFORCEMENT SUPPORT SERVICES
RECOMMENDATION:

Staff recommends that the City Council:

1. Award a Professional Services Agreement to Phoenix Group Information Systems (PHX) for Citation Processing, Parking Permit Administration, Administrative Citation Processing, Collections, and Parking and Code Enforcement Support Services for an initial three-year term with two one-year renewal options in the form approved by the City Attorney; and

2. Authorize the City Manager to execute the agreement in a form approved by the City Attorney and approve any necessary documents to effectuate the terms of the agreement.

BACKGROUND:

Since 2021, the City has contracted with Phoenix Group Information Systems (PHX) to provide parking citation processing, overnight parking permit administration, collections, payment processing, administrative citation support, reporting, customer service, and related enforcement software. These services are fundamental to the City's Parking Enforcement and Code Compliance operations and support the City's ability to administer parking regulations, maintain public safety, process permit applications, collect citation revenue, and comply with applicable provisions of the California Vehicle Code.

The current agreement is scheduled to expire on October 2, 2026. To ensure continuity of services while complying with the City's purchasing policies, the City Council authorized the release of a Request for Proposals (RFP) on May 27, 2026, seeking competitive proposals for a comprehensive parking citation processing and permit management solution. The RFP emphasized modernization, customer service, operational efficiency, reporting capabilities, data security, permit administration, and competitive pricing.

The City received three responsive proposals from:
• Phoenix Group Information Systems (PHX)
• Data Ticket, Inc.

• T2 Systems
Each proposal was evaluated based on the criteria established within the RFP, including qualifications and experience, demonstrated understanding of the City's needs, technical capabilities, customer service, implementation approach, financial stability, references, and overall cost.

DISCUSSION:

A comprehensive review of all submitted proposals and while each proposer demonstrated the ability to provide the requested services, staff determined that Phoenix Group Information Systems provides the best overall value to the City when considering qualifications, technology, customer service, implementation risk, operational continuity, and cost.

Qualifications and Experience
Phoenix Group has provided parking citation processing and permit management services to California public agencies for more than 35 years and currently serves over 250 municipalities and public entities throughout the State. As the City's current service provider, PHX possesses a detailed understanding of Maywood's parking enforcement operations, overnight permit program, citation processing workflows, administrative hearing procedures, and reporting requirements.

Their extensive experience significantly reduces implementation risk and eliminates the need for large-scale data migration, system conversion, and retraining that would be required with a new vendor.

Technology and Operational Capabilities
The City's operational needs have continued to evolve since the current agreement was executed, including expanded online permit services, administrative citation processing, AB 503 payment plan administration, enhanced reporting, mobile enforcement technology, and improved customer access.

Phoenix's proposal demonstrated that its cloud-based WINCITEX platform satisfies these operational needs while offering additional enhancements including:
• License plate-based virtual parking permits;
• Mobile citation issuance;
• Real-time reporting and dashboards;
• Online permit applications and renewals;
• Online citation payments and appeals;
• Administrative citation tracking;
• DMV integration;
• Franchise Tax Board collections;
• Secure cloud-based data management; and
• Real-time permit verification utilizing mobile devices.

These improvements support the City's long-term goal of modernizing parking operations while minimizing administrative workload.

Customer Service
Customer service was identified as one of the City's highest priorities throughout the RFP process.

Phoenix demonstrated a strong commitment to bilingual customer service by providing live English and Spanish support, unlimited City staff training, online customer portals, permit assistance, citation support, and comprehensive reporting. The proposal also includes dedicated implementation assistance and ongoing technical support designed to minimize operational disruptions.

Cost
Phoenix submitted a competitive cost proposal that compares favorably with the other respondents while minimizing implementation costs associated with converting to an entirely new platform.

Unlike competing proposals, Phoenix's pricing includes numerous services at no additional cost, including:
• Online payment processing;
• Online citation contesting;
• Staff training;
• Unlimited system users; and
• Comprehensive reporting capabilities.

Additionally, because Phoenix currently administers the City's parking enforcement system, the City avoids substantial conversion expenses, staff retraining, system implementation delays, and operational downtime that would likely accompany a transition to a new vendor.

Overall Best Value
Although others submitted responsive proposals with strong technical capabilities, staff determined that Phoenix provides the strongest combination of:
• Proven experience serving the City of Maywood;
• Comprehensive understanding of the City's operational needs; • Competitive pricing;
• Minimal implementation risk;
• Modern technology;
• Strong customer service;
• Proven performance; and
• Long-term operational value.

When evaluated holistically, Phoenix represents the proposal that best satisfies the City's objectives while reducing risk and ensuring uninterrupted services to the community.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

Funding for citation processing, permit administration, collections, administrative citation processing, and parking enforcement support services is included within the adopted Fiscal Year 2026-27 budget. Over the past three fiscal years, the City has paid Phoenix an average of $195,494 annually (approximately $16,291 per month) for permitting processing services. Such revenue helps offset the parking and code personnel services and program administration.

ATTACHMENT(S)

1. Professional Services Agreement - Phoenix

2. Phoenix Maywood Proposal

3. Phoenix Maywood Cost Proposal

ATTACHMENT 1

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and _____________ (“Contractor”). City and Contractor are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Contractor as an independent Contractor to perform ____________________________________.

B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

Contractor’s Services.

Scope of Services. Contractor shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be ________________(the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Services under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

Time for Performance. Contractor shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

Standard of Performance. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

Method of Payment.

Invoices. Contractor shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten Business days of receipt of any disputed invoice amounts.

Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. Notwithstanding the preceding sentence, if Contractor is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement available during Contractor’s regular working hours to City for review and audit by City.

Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

Information and Documents.

Contractor covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or subContractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court

order shall not be considered “voluntary,” provided Contractor gives City notice of such court order or subpoena.

Contractor shall promptly notify City should Contractor, its officers, employees, agents or subContractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding.

Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Contractor as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Contractor’s permission. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor. All data generated pursuant to this contract shall remain the sole property of the City of Maywood.

Contractor’s covenants under this Section shall survive the expiration or termination of this Agreement.

Conflicts of Interest. Contractor and its officers, employees, associates and subContractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar Services for other clients, but Contractor and its officers, employees, associates and subContractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subContractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section into any subcontract that Contractor executes in connection with the performance of this Agreement.

Indemnification, Hold Harmless, and Duty to Defend.

Indemnities.

To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subContractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.

Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2).

Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subContractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subContractor, its officers, agents, servants, employees, subContractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subContractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive

negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

Insurance.

Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, nonowned or hired vehicles in the performance of Services under this Agreement, Contractor shall provide insurance in the amount required by California law.

Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.

Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII

or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or subContractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City.

If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager.

Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 8 of this Agreement.

SubContractor Insurance Requirements. Contractor shall require each of its subContractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

Mutual Cooperation.

City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

Termination of Agreement. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least ten calendar days before the termination is to be effective. Contractor may terminate this Agreement

at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services required by this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.

Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

Default.

Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default.

In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Contractor with written notice of the default. Contractor shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective:
(a) on personal delivery, (b) on confirmed delivery by courier service during Contractor’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City of Maywood If to Contractor:

Attn: City Manager _________________
City of Maywood _________________
4319 East Slauson Avenue _________________
Maywood, California 90270 _________________
Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subContractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Contractor will take affirmative action to ensure that subContractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed

by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

Final Payment Acceptance Constitutes Release. The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, subContractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, subContractors and agents.

Corrections. In addition to the above indemnification obligations, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

Non-Appropriation of Funds. Payments to be made to Contractor by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Contractor’s proposal, the provisions of this Agreement shall control.

Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying

on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

Business Days. “Business days” means days Maywood City Hall is open for business.

Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.

The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By: _________________________
Heber Marquez
Mayor of the City of Maywood
ATTEST:

By: __________________________
Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By: ___________________________
Roxanne Diaz, City Attorney
Contractor:
_________________________
By:

Name: ___________________
Title: ____________________

EXHIBIT A

SCOPE OF SERVICES
Please see attached.

EXHIBIT B

COMPENSATION

Please see attached.

CITATION PROCESSING, PARKING PERMIT

ADMINISTRATION, ADMINISTRATIVE CITATION

SERVICES, COLLECTIONS, AND PARKING AND

CODE ENFORCEMENT SUPPORT SERVICES

PROPOSAL
PREPARED FOR:

CITY OF MAYWOOD
DEADLINE:

JUNE 26, 2026

Dear Members of the Selection Panel,
Phoenix Group Information Systems ("Phoenix Group" or "PHX") is pleased to submit this proposal for Citation Processing, Parking Permit Administration, Administrative Citation Services, Collections, and Parking and Code Enforcement Support Services for the City of Maywood ("CITY").

We provide innovative, user-friendly solutions built on secure, industry-leading technology.

Combined with competitive pricing and extensive experience, Phoenix Group is uniquely qualified to support the CITY's enforcement and revenue objectives.

OVERVIEW
As the CITY's trusted citation processing provider for more than 10 years, Phoenix Group is uniquely positioned to continue delivering exceptional service without disruption. Our infrastructure, workflows, and system configurations are already fully operational, ensuring a seamless transition, no learning curve for staff, and reliable 24/7 service.

With more than 38 years of industry experience and over 250 municipal and agency clients, Phoenix Group delivers highly efficient citation processing, virtual permitting, and revenue collection services. Our bilingual customer service team possesses extensive knowledge of the California Vehicle Code and the CITY's municipal ordinances. By continuing our partnership, the CITY benefits from proven expertise, institutional knowledge, and a flexible system designed to support both current and future needs.

MEETING EVOLVING NEEDS
Municipalities throughout California are adopting automated technologies to improve enforcement and maximize revenue recovery. Phoenix Group leads this evolution through our WINCITEX™ platform and MagCite™ mobile application for iOS® devices. Together, these solutions provide realtime citation processing, mobile data capture, and advanced reporting capabilities that improve operational efficiency and public service.

As parking management programs continue to evolve, Phoenix Group offers the CITY a modern, fully integrated virtual parking permit solution through WINCITEX. By linking permits directly to vehicle license plates, WINCITEX eliminates the need for physical decals, hangtags, and paper permits while allowing citizens to apply for, purchase, renew, and manage permits online. Virtual permits reduce administrative costs, minimize permit fraud and loss, and provide real-time permit activation and updates. When combined with mobile License Plate Recognition (LPR) technology, enforcement personnel can quickly verify permit status by scanning license plates, improving enforcement efficiency, accuracy, and productivity. This technology-driven approach provides the CITY with a scalable, future-ready parking permit program that enhances both customer service and operational effectiveness.
2677 N. Main Street, Suite 440
Santa Ana, CA 92705
(714) 460-7200
[email protected]

NEXT-GENERATION e-CITATION SYSTEM
Our cloud-based enforcement platform provides instant data access, integrates with License Plate Recognition (LPR) technology, and streamlines citation management.

Key benefits include:
• Reduced citation issuance time and increased officer productivity. • Improved data accuracy through elimination of manual entry errors. • Photographic evidence attachment for stronger citation validation. • Real-time online citation availability.
• Instant access to citation history and repeat violator information. • License plate, parking transaction, and permit monitoring. • Real-time violation lookups, warnings, and citation issuance. • Photo capture, incident reporting, and zone management. • Digital vehicle timestamping through handheld devices or LPR. • Live officer activity monitoring.

Additional features include robust reporting, online payments, delinquent notice processing at no charge, Franchise Tax Board hold processing, appeals management, and mapping tools that identify citation hotspots. These capabilities improve transparency, efficiency, and community trust.

PROVEN BENEFITS
Phoenix Group's solutions improve operational performance and increase revenue recovery. Our centralized database and mobile tools provide real-time information, streamline reporting, and accelerate collections. Continuous system enhancements help reduce staff workload while adapting to changing operational requirements. We recognize that every interaction, whether issuing citations, handling inquiries, or processing appeals, is an opportunity to gather information, build trust, and support compliance with CITY policies.

ADDED VALUE
To further support the CITY, Phoenix Group will provide five (5) Apple® iPhone® devices, mobile printers, and protective cases at no additional cost. This turnkey package ensures enforcement personnel have reliable, field-ready technology from day one without requiring any upfront investment.
2677 N. Main Street, Suite 440
Santa Ana, CA 92705
(714) 460-7200
[email protected]

MOVING FORWARD
Phoenix Group continuously refines its processing and collection practices to better serve client needs while maximizing revenue recovery. Our objective is to function as an extension of the CITY's customer service team, helping improve program performance and increasing collections earlier in the debt lifecycle.

Our team combines extensive knowledge of the CITY's existing systems with a clear understanding of desired future enhancements. Because our systems are already configured to meet the CITY's requirements, we can continue delivering reliable service with minimal effort and maximum efficiency.

Phoenix Group is committed to performing all services described in the CITY's RFP and exceeding expectations. We certify that all required forms, certifications, and compliance documentation are included with this proposal. Phoenix Group will serve as the prime contractor and assumes full responsibility for all services provided. We acknowledge that all submitted materials become public record, subject to applicable laws.

As President of Phoenix Group, I have full authority to negotiate and execute a contract with the CITY under the terms of this proposal. Claire Murphy, Executive Vice President, will serve as Project Manager and primary point of contact. She can be reached at (714) 460-7200 or by email to [email protected]. This proposal shall remain valid for a minimum of 120 days from the submission date.

We appreciate the opportunity to continue serving the City of Maywood and supporting its evolving enforcement, parking management, and revenue recovery goals. Thank you for your consideration.

Sincerely,
Robert T. Murphy
President
2677 N. Main Street, Suite 440
Santa Ana, CA 92705
(714) 460-7200
[email protected]

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Santa Ana, CA 92705
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TABLE OF CONTENTS

TABLE OF CONTENTS
TABLE OF CONTENTS..........................................................................................................1 EXPERIENCE AND QUALIFICATIONS....................................................................................2 Services Offered................................................................................................................................. 4 References – CONFIDENTIAL ............................................................................................................. 5 Project Specific Experience – CONFIDENTIAL ..................................................................................... 6 Contracts Awarded in the Preceding Four Years – CONFIDENTIAL........................................................ 9 Key Personnel .................................................................................................................................. 10 Organizational Chart......................................................................................................................... 12 Contingency Plan ............................................................................................................................. 12 APPROACH TO SCOPE OF SERVICES.................................................................................14 Customer and Client Support............................................................................................................ 16 Citation Processing .......................................................................................................................... 19 Parking Permit Management System ................................................................................................. 44 Registered Owner Retrieval and DMV Services ................................................................................... 56 Administrative Reviews and Hearings ................................................................................................ 58 Revenue Collection Services............................................................................................................. 77 Accounting....................................................................................................................................... 83 Reporting ......................................................................................................................................... 86 Data Management, Storage, Back-Up, and Security ........................................................................... 91 Project Timeline................................................................................................................................ 94 Detailed Implementation – No Down Time, No Revenue Loss ............................................................. 94

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Santa Ana, CA 92705
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EXPERIENCE AND QUALIFICATIONS
Phoenix Group offers the City of Maywood a package program that satisfies all the needs of the CITY. For over 35 years, Phoenix Group has been partnering with California agencies to create and manage best-practice citation processing, permit management, and collections solutions for over 250 agencies and public entities throughout the State, all while maintaining complete transparency to all parties involved.

Phoenix Group’s headquarters are based in Santa Ana, California. The dedicated bilingual team of 26 employees at Phoenix Group takes pride in providing all services daily. Our senior management team has extensive industry experience, and our customer service representatives are all fully trained and experienced in assisting the public. All our staff are bilingual English and Spanish speakers and have over 100 years of combined experience in this sector.

When considering a vendor, we STRONGLY suggest the CITY experience the level of customer service firsthand. We
encourage the CITY to verify our level of customer service by calling our references. We GUARANTEE that our standards will surpass all our competitors.

Phoenix Group is a C-Corporation and has been incorporated in the State of California since 1988. We are a certified DBE firm.

Our firm is fiscally conservative and revenues on pace to exceed five million dollars in the current fiscal year. All hardware and software are 100% owned and maintained by Phoenix Group.

Our software system is maintained in a secure and copywritten environment. No systems are outsourced. Phoenix Group has never defaulted or failed to perform. All contracts have been successfully executed to term.

Phoenix Group has the system, personnel, and financial resources necessary to fully execute the requirements of the Request for Proposal (RFP). We are pleased and proud to provide this proposal for our services – we are the industry leaders in technology and services and provide the lowest costs to our customers while maintaining the highest standard of customer service. We are confident that our proposed services will greatly enhance the efforts put forth by the CITY.

Phoenix Group’s interface is highly intuitive and ranked higher amongst agencies in California for its ease of use. Our services include online parking permit management services, parking and administration citation processing services, revenue collection, and adjudication services. We also provide mobile software and handheld citation issuance equipment to assist our clients with their need for efficient enforcement. We assist our clients in ensuring permits are processed in real time, service needs are met, and revenues are successfully delivered and available for use. Our clients have found that by using the services provided by Phoenix Group, revenues have dramatically increased.

2677 N. Main Street, Suite 440
Santa Ana, CA 92705
Prepared for the City of Maywood
Copyright © 2026 Phoenix Group Information Systems. All rights reserved. Page 3 of 97 Our vast experience in providing parking citation processing, parking permit management, and administrative citation services to California clients far exceeds those of any other vendor in the industry, providing added benefits to the CITY in terms of data and knowledge sharing.

Based on our understanding of the CITY’s requirements, our solution will provide the CITY with a comprehensive parking and administrative citation processing solution designed to optimize customer service, improve program compliance, and maximize program collection rates through the use of the latest enforcement and customer self-service technology. We believe that a core benefit of this system stems from the integration of its component parts into a related solution that fits the CITY’s current requirements and is flexible to accommodate the CITY’s ongoing needs with growth and expansion.

KNOWLEDGE. Phoenix Group has been working closely with California agencies and colleges since 1988. We have assisted with developing policy, processes, procedures, programs, and methodologies necessary for the successful execution of projects and smooth operations in all areas. We have analyzed the CITY’s special challenges and strategized appropriate solutions. We provide professional services, not just software and hardware. Our focus is on RESULTS. By providing our clients with cost-effective solutions, we have earned our reputation in the industry.

GOING FORWARD. For more than three decades, Phoenix Group has provided its clients with an innovative, modern solution. With our record of excellent performance, we offer peace of mind in knowing you are working with a reliable partner who will be there for years to come. We are committed to a lasting and successful ongoing partnership, as we will continue to bring our extensive experience, knowledge, and capability to the CITY.

ORGANIZATIONAL ALLIANCES:
• California Department of Motor
Vehicles
• California Association of Code
Enforcement Officers
• LexisNexis®
• National Law Enforcement
Telecommunications
• California Mobility and Parking
Association
• Genetec, Inc.
• ParkMobile®
• GOGov®
• Clariti® (partnered with GovPath®)
• Flowbird®
• Collection Bureau of America
• Genetec® AutoVu™ License Plate
Recognition
• Ventek International
• Route1, Inc.
• Elavon®
• SOMA Global®
• Sun Ridge Systems, Inc.
• Vigilant Solutions®

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Santa Ana, CA 92705
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SERVICES OFFERED
Phoenix Group offers all services expected with a complete parking and administrative citation processing and delinquent collections package, including:
• Daily Courier Service
• Online Citation Information Portal
• Payment Processing and Collection
• Bilingual IVR System
• Bilingual Customer Service
• Customized toll-free phone number for CITY
• Real-time DMV R/O retrieval, nationwide
• Real-time DMV Holds & Releases
• Secure Online Credit Card Payment
Processing: PAYMYCITE.com
• CA & Out-of-State Collection Processing
• Adjudication Services / Online Paperless
Appeals
• Reports / Custom Reports / Street Sweeping
• Payment Plan Setup (AB 503 Compliant)
• Delinquent Collection Services
• Franchise Tax Board Collection
• Cross-compatible Interface Across All
Operating Systems & Devices
• Adjudication and Disposition Management
• Notice and Letter Processing
• Real-time Access to Citation Status and
Transaction History
• Highly Secure PCI-compliant Application
• Monthly Bank Management Fees: Includes
Daily Deposits, Monthly Reconciliation, and
Monthly Check to CITY for Balance of Funds
• Handheld Mobile Citation Writing Device
• Make Miss-Match Report
• Independent Hearing Officer Services
• Data Entry of payments and citations
• Electronic scanning and storage of all mail
received
• Administrative Citation issuance software
• Online Permit Management Solution
Phoenix Group is capable of providing strong customer service to both the CITY and its citizens, including processing the number of citations issued by the CITY. The dedicated multilingual team of 25 employees at Phoenix Group takes pride in providing all services daily. Our senior management team has extensive industry experience, and our customer service representatives are all fully trained and experienced in assisting the public. We offer 100 years combined experience in this sector. In addition to the below mentioned individuals, Phoenix Group makes available to the CITY an Operations Team with designated supervisors for both customer service and data entry requirements, as well as an adjudication department for all reviews and hearings.

Additional personnel may be assigned as needed.

Our ongoing commitment to client service includes specific “dedicated to the city” Phoenix Group team members who respond to the CITY’s inquiries and service requests in less than one hour.

Phoenix Groups Help Desk and Online Chat assures immediate response, as well. These individuals will be available during normal business hours, Monday through Friday, from 8:00 A.M. – 5:30 P.M. Pacific Standard Time.

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Santa Ana, CA 92705
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REFERENCES
— CONFIDENTIAL —

REFERENCE ONE
Agency Name: City of Oxnard
Agency Address: 251 South C Street, Oxnard, CA 93030
Contact Person: Delia Campbell, Finance Manager
Email Address: [email protected]
Telephone Number: (805) 385-7612
Project Services: Parking Citation and Administrative Processing System, Adjudication, Collections, & Mobile Enforcement
Project Dates: 1999 - Present

REFERENCE TWO
Agency Name: City of Del Mar
Agency Address 1700 Coast Boulevard, Del Mar, CA 92014
Contact Person: Ben Williams, Parking and Community Enforcement Lieutenant Email Address: [email protected]
Telephone Number: (858) 704-3659
Project Services: Parking Citation and Administrative Processing System, Adjudication, Collections, & Mobile Enforcement
Project Dates: 1998 - Present

REFERENCE THREE
Agency Name: City of Carson
Agency Address: 701 East Carson Street, Carson, CA 90745 Contact Person: Antonio Velasco, Revenue Manager
Email Address: [email protected]
Telephone Number: (310) 952-1748
Project Services: Parking Citation and Administrative Processing System, Adjudication, Collections, & Mobile Enforcement
Project Dates: 2024 - Present

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Santa Ana, CA 92705
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PROJECT SPECIFIC EXPERIENCE

CITY OF OXNARD
Project: Parking and Administrative Citation Management and Revenue Collection System

ROLE OF THE FIRM
Phoenix Group serves as the primary contractor and program administrator, providing a comprehensive, turnkey parking and administrative citation management and revenue collection system. Phoenix Group is responsible for system implementation, ongoing administration, customer service, billing and collections, reporting, and regulatory compliance.

DOLLAR VALUE OF THE SERVICES AND FEE
The estimated value of the services is $12.5M over 5 years. Compensation is based on the contractually agreed fee structure.

DESCRIPTION OF SERVICES
Phoenix Group provides a fully integrated parking and administrative citation management and revenue collection solution, including citation processing and tracking, violation data management, and maintenance of complete account histories; generation and distribution of citation notices, delinquency notices, along with full accounts receivable management, payment plan administration, and coordination with authorized collection agencies; management of hearings and appeals, documentation tracking, and adjudication support; collection and processing of payments, revenue reconciliation, and distribution of funds; and operation of a secure online customer portal and reporting dashboard providing real-time access to citation activity, revenue trends, violation statistics, and appeal outcomes.

STAFFING
Phoenix Group assigns a dedicated team to the City of Oxnard account, and staffing levels are adjusted as needed to ensure compliance with performance standards and service level requirements.

DURATION OF PROVIDING SERVICES
Phoenix Group has provided services to the City of Oxnard for approximately 27 years.

RELATIONSHIP TO CLIENT
Phoenix Group maintains a long-term contractual relationship with the City of Oxnard as its parking citation management and revenue collection services provider. Phoenix Group operates as an independent contractor and works closely with staff, including parking enforcement, finance, and legal departments, to ensure regulatory compliance and program effectiveness.

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Santa Ana, CA 92705
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CITY OF CARSON
Project: Parking Citation Management and Revenue Collection System

ROLE OF THE FIRM
Phoenix Group serves as the primary contractor and program administrator, providing a comprehensive, turnkey parking citation management and revenue collection system. Phoenix Group is responsible for system implementation, ongoing administration, customer service, billing and collections, reporting, and regulatory compliance.

DOLLAR VALUE OF THE SERVICES AND FEE
The estimated value of the services is $7M over 5 years. Compensation is based on the contractually agreed fee structure.

DESCRIPTION OF SERVICES
Phoenix Group provides a fully integrated parking citation management and revenue collection solution, including citation processing and tracking, violation data management, and maintenance of complete account histories; generation and distribution of citation notices, delinquency notices, along with full accounts receivable management, payment plan administration, and coordination with authorized collection agencies; management of hearings and appeals, documentation tracking, and adjudication support; collection and processing of payments, revenue reconciliation, and distribution of funds; and operation of a secure online customer portal and reporting dashboard providing real-time access to citation activity, revenue trends, violation statistics, appeal outcomes, and overall program performance metrics.

STAFFING
Phoenix Group assigns a dedicated team to the City of Carson account, and staffing levels are adjusted as needed to ensure compliance with performance standards and service level requirements.

DURATION OF PROVIDING SERVICES
Phoenix Group has provided services to the City of Carson for approximately 1 year.

RELATIONSHIP TO CLIENT
Phoenix Group maintains a long-term contractual relationship with the City of Carson as its parking citation management and revenue collection services provider. Phoenix Group operates as an independent contractor and works closely with staff, including parking enforcement, finance, and legal departments, to ensure regulatory compliance and program effectiveness.

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Santa Ana, CA 92705
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CITY OF DEL MAR
Project: Parking & Administrative Citation Management and Revenue Collection System

ROLE OF THE FIRM
Phoenix Group serves as the primary contractor and program administrator, providing a comprehensive, turnkey parking and administrative citation management and revenue collection system. Phoenix Group is responsible for system implementation, ongoing administration, customer service, billing and collections, reporting, and regulatory compliance.

DOLLAR VALUE OF THE SERVICES AND FEE
The estimated value of the services is $20M over 10 years. Compensation is based on the contractually agreed fee structure.

DESCRIPTION OF SERVICES
Phoenix Group provides a fully integrated parking and administrative citation management and revenue collection solution, including citation processing and tracking, violation data management, and maintenance of complete account histories; generation and distribution of citation notices, delinquency notices, along with full accounts receivable management, payment plan administration, and coordination with authorized collection agencies; management of hearings and appeals, documentation tracking, and adjudication support; collection and processing of payments, revenue reconciliation, and distribution of funds; and operation of a secure online customer portal and reporting dashboard providing real-time access to citation activity, revenue trends, violation statistics, appeal outcomes, and overall program performance metrics.

STAFFING
Phoenix Group assigns a dedicated team to the City of Del Mar account, and staffing levels are adjusted as needed to ensure compliance with performance standards and service level requirements.

DURATION OF PROVIDING SERVICES
Phoenix Group has provided services to the City of Del Mar for approximately 28 years.

RELATIONSHIP TO CLIENT
Phoenix Group maintains a long-term contractual relationship with the City of Del Mar as its parking citation management and revenue collection services provider. Phoenix Group operates as an independent contractor and works closely with staff, including parking enforcement, finance, and legal departments, to ensure regulatory compliance and program effectiveness.

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Santa Ana, CA 92705
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CONTRACTS AWARDED IN THE PRECEDING FOUR YEARS
Phoenix Group has proudly been awarded several contracts with different cities and agencies within the preceding four years, all of whom have required and received detailed and specialized integrations:
— CONFIDENTIAL —

CITY / AGENCY PARKING

CITATIONS
ADMIN

CITATIONS

DELINQUENT

COLLECTIONS

PARKING

PERMITS

ELECTRONIC

ENFORCEMENT
Santa Barbara County
Sheriff’s Office R R R
Santa Cruz County Sheriff’s
Office R R R
Ventura County Sheriff’s
Office R R R
Kern County Sheriff’s Office R R R
City of Irvine Code
Enforcement Public Safety R R R R R
City of Irvine R R R R R
City of Buena Park R R R R
City of Carson R R R R R
City of El Segundo R R R
City of Oxnard R R R R
City of Maywood R R R R R
City of Coronado R R R
City of Arcadia R R R R R
City of Ontario R R R R
City of Loma Linda R R R R R
City of San Dimas R R R R R
City of Gardena R R R R
City of Lynwood R R R R R
City of Del Mar R R R R

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KEY PERSONNEL
Phoenix Group is composed of highly experienced and dedicated professionals who are committed to delivering the best customer experience in the industry. With a deep understanding of industry standards and best practices, we consistently provide exceptional service tailored to the CITY’s unique needs. Our expertise allows us to anticipate challenges, optimize processes, and deliver seamless solutions with efficiency and precision. Additionally, our ability to scale resources as needed ensures that we can adapt to any project size or complexity, maintaining the highest level of quality and responsiveness. With a track record of excellence, our team sets the benchmark for reliability, professionalism, and superior service.

INDIVIDUAL ASSIGNMENT OF TASKS EXPERIENCE
Claire Murphy
Vice President
100% as required
Designated Project Manager for the CITY.

Contract management and oversight, enhancements, internal oversight of operational processes, financial analysis, & FAMS development and oversight.
17 Years
Raquel Belman
Client Relations Lead
100% as required
Implementation management, training, coordination, report management, user and administrative set-up, & correspondence review.
18 Years
Ersin Kivilcim
I.T. & Development Lead
100% as required
I.T. oversight and enhancements, handheld customizations. 22 Years Cathy Garcia
Permit Technical Specialist
100% as required
Online permit management, permit registration, permit fulfillment, adherence to CITY ordinances. 9 Years
ROBERT T. MURPHY, President – 38 Years of Experience
Mr. Robert Murphy has served as President of Phoenix Group Information Systems since its founding in 1988. He has been instrumental in providing vision, leadership, and innovation, and has led Phoenix Group in continued, substantial growth. In his position of President, Mr. Murphy’s focus is to ensure ongoing contractual compliance and oversee operational and financial controls for Phoenix Group’s clients. His background includes many years of audit experience with internationally recognized public accounting firms. His experience has given him a broad range of first-hand knowledge in the planning, budgeting, control, and operations of a variety of financial and operational environments.

CLAIRE MURPHY, Vice President & Project Manager – 17 Years of Experience Claire oversees Phoenix Group’s ongoing operations and business management, bringing extensive experience in operational and financial management, marketing, and product line management. She earned a Master of Business Administration from New York University in 1997 and is fluent in English, French, and Italian. Claire will work directly with the CITY, handling contractual oversight and ensuring performance integrity.

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Santa Ana, CA 92705
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Copyright © 2026 Phoenix Group Information Systems. All rights reserved. Page 11 of 97 ERSIN KIVILCIM, Director of Information Technology – 22+ Years of Experience Erisin is responsible for the oversight of Phoenix Group’s research and development efforts. Ersin has over 20 years’ experience in computing and network infrastructure. Responsible for automating operations in development and production environments. Provide guidance and support for development activity. Design and implement highly available distributed architecture for hosted infrastructure. Ersin and his team handle all database operations including daily, weekly, and monthly file transfers to and from clients, the Department of Motor Vehicles, collections, and the Franchise Tax Board. Ersin and his team are responsible for database programming and all custom development associated with the individual agencies using the citation management system and false alarm management systems.

RAQUEL BELMAN, Client Relations Director – 13 Years of Experience Raquel has successfully administered and directed the setup and operations of more than 250 accounts throughout the State of California. Bilingual in both English and Spanish, Raquel is responsible for providing all the reports for the CITY. Her main goal is to ensure the success of the programs through complete customer satisfaction. Raquel is the main point of contact for daily operation tasks and will assist on daily support. Raquel is also the point of contact for new services needed. Responsibilities include project management for software and content-based projects, managing client expectations, ensuring clients adhere to contracts, and training client users on system software as needed. Raquel’s aim is to enhance the experience that our clients receive through personal attention, by dedicating time and understanding to their unique needs.

ALMA MOZO, Administrative Lead & Accounting Supervisor – 15 Years of Experience Alma is responsible for managing the accounting department staff and daily schedule. As supervisor, she is responsible for ensuring that deposits are prepared and ready to be couriered to our client’s banks daily. In addition, her department is responsible for preparing all invoices to go to our clients and reconciling the joint escrow bank accounts that Phoenix Group manages for our clients. Finally, Alma is responsible for reviewing all the reports that are available to our clients monthly. These reports reconcile deposited funds, including the Written/Deposited Reports, Payment Reports, and Refund Request reports.

CATHY GARCIA, Permit Technical Specialist – 9 Years of Experience Directly responsible for online permit management, permit registration and fulfillment, billing and payments, and document specialist. On a daily basis, Cathy performs quality control for all aspects of the Online Permit Management System. She will ensure customer service is maintained at the highest level, directly working with CITY staff to improve content on all mailings, email, and communication, allowing for more effective public awareness and parking analysis for the CITY.

BELEN CRISOSTOMO, Operations Supervisor – 10 Years of Experience Belen completes operations by developing schedules, assigning, and monitoring work, implementing productivity standards, resolving operations problems, and implementing new procedures. Belen accomplishes staff job results by conducting training, implementing policies, and procedures with staff and agencies. She provides quality service by enforcing superior customer service standards. Her key role is supervising compliance with the CITY business rules

2677 N. Main Street, Suite 440
Santa Ana, CA 92705
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Copyright © 2026 Phoenix Group Information Systems. All rights reserved. Page 12 of 97 and California Vehicle Code. Daily operational assistance, including citation adjustments, Department of Motor Vehicle (DMV) access, and real-time DMV lookups. She also handles daily adjudication assistance, hearing officer scheduling, and first-level administrative review dispositions.

Customer Service Representatives – 100+ Years of Combined Experience Our customer service representatives handle ongoing daily duties, including answering all incoming phone calls and providing resolutions to citizen inquiries. The customer service representatives are experts in permitting, billing, and citation appeals.

ORGANIZATIONAL CHART

CONTINGENCY PLAN
Phoenix Group recognizes the importance of maintaining project continuity throughout implementation and ongoing operations. To mitigate the risk associated with the unexpected unavailability of any proposed team member, Phoenix Group maintains a structured contingency and succession plan designed to ensure uninterrupted service delivery and adherence to project schedules.

All project personnel are supported by cross-trained backup resources who would be familiar with the CITY’s implementation objectives, project documentation, system configuration, and operational requirements. Throughout the project, key information, project artifacts, meeting notes, configuration decisions, and implementation schedules are maintained within centralized project management and documentation repositories accessible to authorized team members.

PRESIDENT
Robert Murphy

OPERATIONS SUPERVISOR
Belen Crisostomo

OPERATIONS TEAM

CLIENT RELATIONS LEAD
Raquel Belman

ADMINISTRATIVE LEAD
Alma Mozo
I.T. & DEVELOPMENT LEAD
Ersin Kivilcim

SOFTWARE ENGINEER
Mallesh Kunchakurthi

PERMIT TECHNICAL

SPECIALIST
Cathy Garcia

VICE PRESIDENT
Claire Murphy

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Santa Ana, CA 92705
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Copyright © 2026 Phoenix Group Information Systems. All rights reserved. Page 13 of 97 Should a proposed team member become unavailable due to illness, resignation, reassignment, or other unforeseen circumstances, Phoenix Group will:

1. Immediately notify the County Project Manager of the personnel change and the anticipated impact, if any.

2. Assign a qualified replacement with comparable experience, technical expertise, and project responsibilities.

3. Conduct an expedited knowledge-transfer process utilizing existing project documentation, configuration records, and stakeholder communications.

4. Ensure continuity of all scheduled activities, milestones, and deliverables with minimal or no disruption to the project timeline.

5. Provide the County with the replacement individual's qualifications and role responsibilities for review and approval, if requested.

Phoenix Group maintains sufficient staffing depth across project management, system configuration, data conversion, training, and customer support functions to ensure that no single individual represents a single point of failure. This organizational structure enables Phoenix Group to continue meeting contractual obligations, project milestones, and service-level commitments even in the event of unexpected personnel changes.

Through proactive cross-training, documented procedures, and dedicated backup resources, Phoenix Group is confident in its ability to maintain project continuity and successfully deliver all services within the CITY’s required timeframe.

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Santa Ana, CA 92705
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APPROACH TO SCOPE OF SERVICES
It will be Phoenix Group’s responsibility to provide, install, and operate our proprietary parking and administrative citation processing system, WINCITEX™, and all other necessary equipment and services on a “software as a service” basis. Phoenix Group shall accurately convert all pertinent data downloaded from the CITY’s current processors databases to populate the WINCITEX system.

Effective interfaces shall ensure that all parties share and benefit from the most current and accurate information.

Phoenix Group uses a “client as partner” philosophy in implementing a customized parking management system for your agency. We do not use a “one-size-fits-all” or “cookie-cutter” approach. Our methodology begins with providing the CITY with a specific team experienced in technical service, customer service, and accounting/contract compliance, led by a dedicated, primary account manager.
• Phoenix Group has toll-free numbers for both technical support and client/customer service support. We have a Help Desk line, so our clients can reach us immediately and all their concerns can be addressed.
• Phoenix Group has a Live Chat in real-time, accessible to the CITY through WINCITEX. • Phoenix Group has a technical team of experienced experts; one of whom is dedicated solely to handheld programming, implementation, training, and field support. • Phoenix Group’s web-based support is very popular with our clients. It is conducted via Zoom®and Microsoft Teams™. All sessions can be recorded for future reference. • Telephone and email technical support and troubleshooting assistance is available 24/7 for all hardware and software used by the CITY.
• Phoenix Group prides itself on response times of less than one hour for telephone and email support. Phoenix Group does maintain backup equipment that may be immediately sent via FedEx® to the CITY, if necessary.

2677 N. Main Street, Suite 440
Santa Ana, CA 92705
Prepared for the City of Maywood
Copyright © 2026 Phoenix Group Information Systems. All rights reserved. Page 15 of 97 • Phoenix Group will provide free training for both handheld use and use of our parking management system, WINCITEX.

Our proprietary parking citation processing program, WINCITEX, is a web-based application that allows full access to all citation data, communications with citizens, payments, and reports, as well as DMV, FTB, and collections interface via secure web browser available 24/7. Remote access is provided to the CITY at no additional cost. The basic service includes database maintenance, daily systems backups, a toll-free phone number for the public, our Interactive Voice Response (IVR) System with customized recorded information and citation search capability, PAYMYCITE.com web-based Inquiry and Payment System for the public with customized content, customer service, client support, and training.

The processing timelines are directed by the CITY. The following is provided as a guideline to reflect what to expect from a normal schedule or routine. The majority of all the scheduled events are custom for each agency. Phoenix Group welcomes any change in these timelines, which will enhance collection and streamline the process for the CITY.

1. Handwritten Citation Entry: All handwritten parking and administrative citations are entered and online within 24-48 hours of receipt. All electronic citation data from handheld ticket writers is updated immediately upon issuance via Wi-Fi® or when uploaded via hard sync. WINCITEX is programmed to not accept duplicate citation numbers. WINCITEX will automatically append an alpha character to the end of the citation number, creating a unique number. All other citation data is captured under this unique number.

2. Registered Owner Information: The Department of Motor Vehicles is contacted for owner information on an hourly or minimally daily basis.

3. Notice of Delinquent Parking Violation: Delinquent notices are mailed daily. The delinquent notices are generated at 5:00 P.M. each evening and then prepared and mailed the following day.

4. Citation Payment and Disposition Updating: All payments and dispositions will be entered within 24-48 hours of receipt. All information will be immediately available upon entry.

5. DMV Registration Holds and Releases: DMV holds and releases are completed daily.

6. System Reports: Phoenix Group will supply the CITY with all reports required by the CITY within 7 days of the closing of each month.

2677 N. Main Street, Suite 440
Santa Ana, CA 92705
Prepared for the City of Maywood
Copyright © 2026 Phoenix Group Information Systems. All rights reserved. Page 16 of 97

CUSTOMER AND CLIENT SUPPORT

CUSTOMER SERVICE
Excellent customer service means going beyond meeting your customer's basic needs. It involves much more than providing support in a timely and pleasant manner. More importantly, it means doing everything possible, so your customers are not merely satisfied, they are happy with your products and services. To set ourselves apart, Phoenix group incorporates The Four C’s: customer experience, conversation, content, and collaboration.

Phoenix Group provides citizens with a unique toll-free telephone number accessible from anywhere in the United States and abroad. All of Phoenix Group’s Customer Service Representatives are fully bilingual in English and Spanish. Multilingual services are also available, including Korean, Vietnamese, Chinese (Mandarin and Cantonese), French, and Italian. Our service center is fully staffed during regular business hours, Monday through Friday, 8:00 A.M. to 5:30 P.M.

Pacific Standard Time (excluding holidays) for inquiries or payments.

We provide in-house training to all our customer service staff, allowing them to provide general information on each agency’s policies and procedures, with the ability to research information and respond accordingly. In addition, our staff is also trained to handle complaints professionally and provide information on all levels of the administrative adjudication process.

CITY SUPPORT
Phoenix Group provides all required software support, technical support, and all aspects of processing citations, including any changes to new Federal, State, and local legislation. Support is available Monday through Friday during normal business hours (8:00 A.M. to 5:30 P.M.). Ongoing support to the CITY for access and interface with permit and citation database, WINCITEX, is also provided.

Phoenix Group also provides technical and administrative support for mobile devices, including programming new officers, removal of old officers, changes to locations, and other administrative/technical settings relative to the use and function of the mobile devices and system, including:
• Free updates and upgrades for mobile device software. • Software License: updates, fixes, and security alerts for mobile devices. • Free 1-800 telephone support for initial training and ongoing questions for mobile devices. • Free access to our online chat, accessible Monday-Friday, 8:00 A.M. – 5:30 P.M. • Help with computer problems related to mobile devices. • Help with network issues related to mobile devices.
• Bug reporting and correction.

2677 N. Main Street, Suite 440
Santa Ana, CA 92705
Prepared for the City of Maywood
Copyright © 2026 Phoenix Group Information Systems. All rights reserved. Page 17 of 97 EXPERT TRANSITION SUPPORT. A dedicated project manager and management team will deliver training and support to ensure your implementation is as effortless as possible.

STAFF SUPPORT. Phoenix Group provides in-house staff for all aspects of processing parking citations during normal business hours. All key contacts’ direct phone numbers and email addresses will be provided to the CITY’s contract administration and all designated CITY staff.

Initial onsite training at the CITY can be provided for all systems being used. Additional training is provided to the CITY as requested throughout the term of the contract. A toll-free number will be provided for support.

TECHNICAL SUPPORT. Phoenix Group will provide CITY staff with telephone support Monday through Friday, between 8:00 A.M. and 5:30 P.M. Pacific Standard Time (excluding holidays). Our staff follows-up on client requests to ensure an effective solution is provided in a timely manner.

With permission, we can conduct remote support sessions to assist or train users when necessary.

Support via email is also available during normal hours and monitored before and after hours and weekends by key personnel. Phoenix Group provides special customer service and technical support emails, which are viewed by operations to ensure requests are responded to efficiently.

CUSTOMER CARE CALL CENTER
Phoenix Group maintains high standards for each Customer Care Specialist. Our proprietary webbased call center application program monitors all interactions between citizens and our Customer Care Specialists. All calls may be recorded for quality assurance, and all Customer Care Specialists are bilingual in English and Spanish.

When considering a vendor, we STRONGLY suggest that the CITY experience the level of customer service firsthand. We encourage the CITY to verify our level of customer service by calling into our Customer Care Call Center. We GUARANTEE that our standards will surpass all our competitors. 95%+ SINGLE-CALL RESOLUTION. Customer service metrics are available to supervisors in realtime. Customer care supervisors are able to listen to live service calls and provide meaningful inputs if required, to ensure the customer service team is providing superior customer service.

Audits are reviewed and become the basis for conducting training sessions to continually improve each Customer Care Specialist’s performance.

COURTESY AND PROFESSIONALISM STANDARDS. Phoenix Group understands the CITY has high customer service expectations. Phoenix Group seeks the highest degree of professionalism and courtesy in our service representatives and provides extensive customer service training to each employee before they start taking live calls.