Maywood City Council
September 23, 2026

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026

7.3 Artificial intelligence evaluation
Our position: the City should adopt AI at the pace its budget and its people can absorb, and not one step faster.

The full Task 2 scope required by this RFP — technology planning, the five-year roadmap, AI evaluation, and the Year Three comprehensive review — is delivered inside the base fee and is not optional. What the City elects separately is delivery capacity beyond evaluation: the hands-on build work of piloting and implementing what the evaluation recommends. We have structured that as an annual block the City can size, resize, or decline. Elect nothing and Task 2 is still delivered in full through the vCIO roadmap. Elect a block and the City can scale it up or down each year based on what the previous year returned. Tier 0 and three elective tiers are set out in the Cost Proposal.

The practice behind the promise. Modern IT maintains a dedicated Business Transformation practice — a Principal AI Architect, an Automation Analyst and an Automation Engineer within Centralized Services — that does this work full time, in four disciplines: data and analytics, so decisions run on a live view of the City rather than a monthly close; AI and smart agents connected to the City’s actual systems and data; process and automation, redesigning the work that should not require a human; and development and review, so everything built is governed, secure, and checked by people before it touches City data.

The practice maintains a library of pre-built connectors, data models and report templates from its completed engagements and applies them wherever they fit, at no additional charge. That library is why a city of Maywood’s size can afford this work at all: the City pays for the last mile, not the plumbing.

How an engagement runs. Every use case moves through the same six-stage cycle, and the cycle is continuous — results are measured, reported to the City, and used to choose the next use case:

How we evaluate. For each candidate use case we assess business fit, security and privacy implications, data governance requirements, licensing and cost, implementation effort, adoption and training burden, and expected return. Recommendations are delivered in the format the RFP requires: appropriate use cases, implementation considerations, estimated costs, anticipated benefits, security and privacy considerations, governance recommendations, and expected return on investment.

Governance first. Before any AI tool touches City data we establish an AI governance policy covering acceptable use, data handling, records implications, transparency to residents, and human review requirements. For a public agency this is not optional, and it is included in the first tier.

Where this lands in City Hall. These are not category examples — each item below is a Maywood process today, drawn from the City’s own meeting cycle, records program and finance workflows:
27 August 2026 Page 19 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026

7.4 Year Three comprehensive review
In the third year of the agreement Modern IT will deliver a comprehensive review of the City's technology environment covering artificial intelligence initiatives, business process automation, digital government services, smart city technologies, cloud modernization, cybersecurity maturity, technology governance, data management and analytics, resident self-service, and emerging technologies applicable to local government.

The review concludes with a prioritized implementation roadmap stating estimated costs, anticipated timelines, resource requirements, operational impacts, and measurable benefits.

The RFP anticipates that technology planning based on assessment of the City's inventory will result in cost avoidance.

We agree, and we have already identified the largest single opportunity: the twenty-one workstations deployed within one four-month window in 2023 will otherwise require simultaneous replacement in FY2028-29. Staggering that replacement across three fiscal years converts a capital spike into a predictable line item.

8. In Closing
Small cities carry the same technology obligations as large ones — the same security expectations, the same records duties, the same residents who need the counter to work on a Tuesday morning — usually with a fraction of the staff and none of the internal IT department. Maywood does this with twenty-seven people, and that has shaped how we serve the City: quietly, quickly, and without asking staff to become technologists.

This RFP asks us to formalize three things that the relationship had outgrown. A funded roadmap for the systems that have reached the end of their supported lives. An artificial intelligence program the City directs at its own pace. And pricing that describes the environment as it is today.

We have tried to write a proposal that would be useful to the Committee even if it selects someone else — particularly Section 5, which is the most complete account of the City’s technology estate that we know to exist. We are grateful for four years of the City’s trust, and we would welcome the chance to discuss this with the Committee in person. 27 August 2026 Page 20 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 Appendix A — Relevant Experience Summaries
Provided in response to Section VIII.A.3.d, as an appendix excluded from the 20-page limitation per the City’s Q&A responses (Questions 1.1, 1.84 and 2.35). Individual certifications are maintained under the Microsoft Solutions Partner skilling requirements in Section 4.3; full resumes are furnished on selection, before contract execution, to keep staff personal information out of a public-records filing until the City needs it; a sample monthly management report and the five-year roadmap in Gantt view are available on request.

Tony Chiappetta — Executive Sponsor and authorized signatory. Chief Executive Officer. Has led Modern IT since founding it in 2002. Carries contract authority, final escalation and the annual executive review for the City, and has personally recorded work on the Maywood account during 2026. Signatory for this proposal and any resulting agreement. Eight years of continuous municipal service delivery across South El Monte, Covina and Maywood.

Arsany Soliman — Point of Contact and Virtual CIO. The City's single designated representative under §VIII.A.1.b.

Has held the Maywood relationship since 2022 and owns the technology roadmap, the three-to-five year lifecycle budget, the monthly review meeting and delivery of Task 2. Professional background in municipal technology strategy and Microsoft 365 and Azure environment planning across Modern IT’s municipal and public-agency clients.

Eduard Adibek-Melikyan — Technical Account Manager. Holds day-to-day technical ownership of the City's environment: documentation, standards alignment, escalation management and the dedicated monthly onsite support at City Hall. 42.5 recorded hours on the account, including five scheduled onsite visits between April and July 2026. Specialist in documentation standards, endpoint and server lifecycle, and Meraki cloud networking.

Nicolas Bruno — Service delivery oversight. Director of Operations. Accountable for service delivery across the Service Desk, Technical Alignment, Professional Services and Centralized Services teams, and leads Managed Security. Escalation point above the Technical Account Manager. Oversees delivery across thirty-five managed client environments.

JP Naude — Service Desk. Service Desk Coordinator, Remote Operations Center. Coordinates ticket flow, response commitments and first-line quality across the engineers who serve the City, with 71.7 hours across 136 Maywood tickets recorded on the account. The 4.2-minute median first response reported in Section 5.2 is managed through this team.

Dave Khanchalian — Technical Account Manager (alternate). Has more recorded time on the Maywood account than any other Modern IT engineer — 233.8 hours across 135 tickets in the twenty-four months to August 2026 — and is the named alternate for the Technical Account Manager role.

Eric Abrahamowicz — Security Operations. Security Manager, Centralized Services. Leads the 24×7 Security Operations Center providing managed detection and response across the City's identities, workstations, servers and data. 39.9 recorded hours; owns P1–P4 incident response. Operates the City’s Defender, Sentinel and MDR stack.

Ronald Matias — Remote Operations Center. ROC Engineer. 81.9 recorded hours across 121 Maywood tickets in the twenty-four months ending August 2026 — front-line incident resolution for City staff under the response commitments in Section 6.7.

John Bennett — Professional Services. Cloud Alignment Engineer. 80.7 recorded hours across 30 Maywood tickets in cloud alignment work for the City’s environment.

Andre Coetzer — Professional Services. Pro Services Engineer. 48.0 recorded hours delivering project and infrastructure work in the City’s environment.

Andries Lubbe — Professional Services. Pro Services Engineer. 40.5 recorded hours delivering project and infrastructure work in the City’s environment.
27 August 2026 Page 21 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 Appendix B — References
Provided in response to Section VIII.A.3.c, as an appendix excluded from the 20-page limitation per the City’s Q&A responses (Questions 1.1, 1.84 and 2.35).

Section VIII.A.3.c asks for three references from municipal clients that received similar services. Modern IT’s municipal practice comprises the City of South El Monte, the City of Covina, and the City of Maywood. We have listed all three, including the City itself — the Committee is better placed than anyone to test that reference, and we would rather be judged on it than steer around it. A fourth reference follows for a public-agency environment we support at scale.

1. City of South El Monte — Rene Salas, City Manager. [email protected] · (626) 579-6540 ext. 3040. Fully managed municipal IT, February 2018 – February 2026, concluded at the end of its term. Service desk, server and network administration, security operations center, Microsoft 365, Meraki wide-area network, and Tyler applications.

Over 7,300 service tickets resolved across eight years.

2. City of Covina — Angel Carrillo, Assistant City Manager. [email protected] · (626) 384-5510. Managed print services across City facilities, February 2018 – March 2026. An eight-year municipal vendor relationship covering device management, meter reporting, and contract administration on the City’s behalf — including a billing dispute we identified and resolved in the City’s favor. We describe this engagement precisely: it is print, not full managed IT.

3. City of Maywood — Jennifer Vasquez, City Manager. [email protected] · (323) 580-4828.

Fully managed municipal IT, October 2022 – present. 1,483 service tickets over the twenty-four months ending August 2026, median first response 4.2 minutes, zero high-priority escalations, zero security incidents. Every figure in this proposal is drawn from the systems that produced this record and can be verified against the City’s own experience.

Supplemental — Transtech Engineers, Okan Demirci. [email protected] · (909) 595-8599 ext. 139. Fully managed IT since January 2020; over 8,000 service tickets. Transtech provides contract building, engineering and public works staffing to municipalities throughout Southern California, so the environment we support is a municipal one operating under public-agency governance and records requirements — though Transtech is a private firm rather than a public agency, and we offer it as supplemental rather than as one of the three. 27 August 2026 Page 22 of 22

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: AWARD AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT TO MIG, INC. IN AN AMOUNT NOT TO EXCEED $342,860 FOR THE COMPREHENSIVE

ZONING ORDINANCE UPDATE FOR A TWO-FISCAL-YEAR TERM AND
APPROPRIATE $150,000 FROM THE GENERAL FUND FOR FISCAL YEAR 2026-27 RECOMMENDATION:

Staff recommends that the City Council:

1. Award and approve a Professional Services Agreement to MIG, Inc. for the City of Maywood Comprehensive Zoning Ordinance Update in a total amount not to exceed $342,860, consisting of a base scope of services of $315,860 and optional services of up to $27,000;

2. Authorize the City Manager to execute the Professional Services Agreement and any related documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney; and

3. Appropriate $150,000 from the General Fund for Fiscal Year 2026-2027 and authorize the project budget to be allocated over two fiscal years, subject to available appropriations and the City’s annual budget process, consistent with the anticipated 18-month project schedule and phased implementation of the work.

BACKGROUND:

On March 26, 2026, the City of Maywood issued a Request for Proposals (“RFP”) seeking qualified professional planning consultants to assist the City with the preparation of a new Comprehensive Zoning Ordinance. Proposals were due May 1, 2026.

The Comprehensive Zoning Ordinance Update represents a significant long-range planning initiative for the City. The project is intended to modernize the City’s existing zoning regulations, implement the policy direction established through the City’s recently updated General Plan Land Use Element and Sixth Cycle Housing Element, improve usability and administration of the Zoning Ordinance, incorporate applicable changes in State and federal law, establish objective development and design standards, and streamline and clarify development review processes. These objectives are consistent with the scope proposed by MIG.

The City received proposals from the following nine firms:

Proposer Submitted Cost

Interwest Consulting Group $224,270
4LEAF, Inc. $238,472
Mintier Harnish LP $297,450
MIG, Inc. $315,860
CASC Engineering and Consulting, Inc. $329,520–$349,520 Psomas $385,070
Opticos Design $430,490
De Novo Planning Group $444,444
Lisa Wise Consulting, Inc. $689,436
The City received nine proposals in response to the RFP. Staff conducted an initial review of all proposals based on completeness and responsiveness, proposed cost, qualifications, experience, and overall approach.

Following this review, the five responsive consultants were invited to participate in interviews.

The five firms were then further evaluated based on their proposal, qualifications, approach, proposed cost, interview performance, and references. The selection was based on the overall qualifications and value presented to the City.

Following completion of the interviews and reference checks, staff determined that MIG, Inc. provided the best overall value and was the firm best suited to meet the City’s needs for this comprehensive and highly technical planning effort. MIG demonstrated strong zoning code expertise, a clear understanding of the City’s objectives, relevant experience in Southeast Los Angeles County, and a comprehensive approach to completing the project.

DISCUSSION:

MIG is a multidisciplinary planning and design firm with substantial experience preparing comprehensive zoning and development codes throughout California. Its proposal identifies experience with zoning code projects for jurisdictions including Arcadia, Atascadero, Cudahy, Duarte, Los Alamitos, Paso Robles, Santa Ana, and Vernon. MIG also identified previous work in southeast Los Angeles County communities including Bell Gardens, Commerce, Cudahy, and Vernon, providing the project team with familiarity with development conditions and planning issues affecting communities in the region.

MIG's proposed project team includes zoning code specialists, code writers, and bilingual community engagement professionals. Staff's recommendation is based on the overall strength of MIG's proposal and the results of the City's evaluation process. Although MIG did not submit the lowest-cost proposal, cost was one of several factors considered. For a comprehensive zoning update of this nature, staff placed importance on the consultant's demonstrated zoning expertise, understanding of the City's needs, proposed approach, ability to manage a multi-phase project, interview, references, and overall completeness of the proposal.

Scope of Work
The Comprehensive Zoning Ordinance Update is anticipated to be an approximately 18-month process involving several interconnected phases rather than preparation of a single document. MIG's proposed scope includes project management and coordination; initial research and analysis; community and stakeholder outreach; preparation of the draft Zoning Ordinance, Objective Design Standards, and updated Zoning Map; CEQA analysis; public hearings; and preparation of final documents.

MIG specifically proposes an 18-month schedule with milestones for deliverables, public outreach, staff review, and public meetings, along with bi-weekly project coordination meetings.

The public engagement component includes focus group interviews, an online community survey, and three Planning Commission/City Council study sessions prior to formal public hearings. The technical work will result in administrative and public-review drafts of the Zoning Ordinance and Objective Design Standards, as well as

an updated GIS-based Zoning Map.

The phased nature of the project is particularly important because the work requires ongoing coordination, policy discussion, community engagement, preparation and review of multiple drafts, environmental review, study sessions, public hearings, and final adoption documents.

Contract Amount and Optional Tasks
MIG's proposed base project cost is $315,860. The cost proposal also identifies the following optional tasks:

Optional Task Amount
Staff Reports for Hearings $8,000
Post-Adoption Forms and Informational Guides $15,000
Document Accessibility $4,000
Total Optional Tasks $27,000
Total Not-to-Exceed Contract Amount $342,860
Staff recommends incorporating the optional tasks into the overall contract authority at the time of award rather than requiring subsequent contract amendments should these services become necessary. Inclusion of the optional tasks establishes sufficient budget authority to complete the various components of the project while allowing the City to utilize those services only as needed.

Importantly, the agreement would remain not to exceed $342,860. MIG's proposal provides that the project budget represents an estimated allocation among tasks and that MIG and city staff may reallocate costs among tasks as necessary.

Two-Year Budget Allocation
Because the Comprehensive Zoning Ordinance Update is anticipated to take approximately 18 months to complete, staff recommends budgeting the project across two fiscal years rather than appropriating the entire contract amount within a single fiscal year.

The project naturally lends itself to a multi-year allocation because expenditures will occur progressively as MIG completes project initiation, research and analysis, public outreach, preparation of draft regulations and Objective Design Standards, zoning mapping, environmental review, public hearings, and final adoption documents. Staff anticipates initiating the project in January 2027 and will keep the City Council apprised of the project’s progress, key milestones, community engagement efforts, and major deliverables throughout the process.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total recommended Professional Services Agreement with MIG, Inc. is a not-to-exceed amount of $342,860, consisting of $315,860 for the base scope of services and $27,000 for optional tasks. Because the project is anticipated to occur over two years, expenditures are expected to span FY 2026-27 and FY 2027-28. Staff recommends allocating project funding between the two fiscal years based upon the anticipated timing of work and consultant invoicing. The allocation between fiscal years is an accounting and budgeting mechanism and would not increase the total contract authority.

FY 2026-27: $150,000
FY 2027-28: $192,860
Total Contract Authority: $342,860
If this item is approved, an additional $150,000 will be required for appropriation in FY 2026-27. The remaining $192,860 will be included in the FY 2027-28 Annual Budget.

The table below summarizes the estimated General Fund Balance, if this item is approved.

F.Y. 26-27 Impact:$150,000 Current F.Y. Budget: 2026-2027 Fund Impacted:100-General Fund Budget adjustment requested: $150,000 Estimated Fund Balance FY26/27 through Council
Meeting 8/26/2026: $11,216,160.00
Updated General Fund Estimated Fund Balance,
assuming an additional $150,000
appropriation:$11,066,160

ATTACHMENT(S)

1. MIG, Inc. – Technical Proposal for Comprehensive Zoning Ordinance Update

2. MIG, Inc. – Cost Proposal for Comprehensive Zoning Ordinance Update

Consulting Services for the Preparation of a

CITY OF MAYWOOD
21 Miller Alley, Suite 210 | Pasadena, CA 91105
(626) 744-9872 | www.migcom.com
Technical Proposal | May 1, 2026
New Comprehensive
Zoning Code

TABLE OF CONTENTS
Cover Letter 1
Experience and Qualifications 3
Approach to Scope of Services 21
Agreement for Professional Services 35
Cost Proposal Provided Separately

1 21 Miller Alley, Suite 210
Pasadena, CA 91105
(626) 744-9872
www.migcom.com

CALIFORNIA

BERKELEY, FULLERTON,

LOS ANGELES, PASADENA,

RIVERSIDE, SACRAMENTO,

SAN DIEGO, SAN JOSE,

AND SONOMA

COLORADO
DENVER

NEW YORK

BROOKLYN
OREGON

PORTLAND
TEXAS
DALLAS

SAN ANTONIO

WASHINGTON

SEATTLE
May 1, 2026
Daisy Guerrero, Deputy Director of Building and Planning City of Maywood
Department of Building and Planning
4319 E. Slauson Avenue
Maywood, CA 90270
RE: RFP for the City of Maywood Consulting Services for the Preparation of a New Comprehensive Zoning Code
Dear Ms. Guerrero and Selection Committee Members:

The City of Maywood, like many of its southeast Los Angeles area neighboring cities, continues to look for creative ways to respond to housing market pressures and pursue strategies to sustain a healthy local business environment. In 2023, the City updated the General Plan Land Use Element, in concert with the 6th Cycle Housing Element update, to address both housing needs and business accommodation. Now the City looks to adopt zoning regulations that will implement this policy direction. Through a comprehensive Zoning Code update, the City will effectuate policy and create a modern Zoning Code (fully integrated into the Municipal Code) that is easy to use, reflects all recent State laws, and move Maywood toward its long-term planning objectives. MIG, Inc. (MIG), looks forward to working with you to achieve these goals.

MIG staff have worked for many years on planning programs in southeast Los Angeles area communities, all focused on defining transformative land use strategies. Our experience preparing General Plan updates and targeted zoning regulations for Bell Gardens, Commerce, Cudahy, and Vernon, for example, provides us with deep understanding of local conditions and issues. For many years, we were engaged with Maywood as part of the Lower Los Angeles River Revitalization Plan. Also, staff who will be assigned to this work program worked many years ago on the City’s General Plan that predated the current version.

RIGHT TEAM
MIG is an award-winning, multidisciplinary firm that specializes in urban planning and design, zoning codes, and community engagement. Our work is characterized by a dedication to quality, a flexible approach, creativity, and a commitment to completing projects on time and within budget. To accomplish this Zoning Code update, MIG offers the City a team of zoning code specialists who will focus on what will work best for Maywood.

Our team will be led by Laura Stetson and Genevieve Sharrow, seasoned planners with extensive experience preparing zoning codes for diverse cities throughout California.

They will be supported by our in-house staff of code writers and bilingual community engagement specialists.

RIGHT EXPERIENCE
Our planning team has a proven record of managing zoning code projects that follow a General Plan update. We work collaboratively to tailor each project to reflect the unique local characteristics and develop zoning codes that are straightforward, easy to administer, and achieve desired outcomes. Client cities have included Arcadia, Atascadero, Cudahy, Duarte, Los Alamitos, Paso Robles, Santa Ana, and Vernon.

2 RIGHT APPROACH
Our approach includes a focused community involvement process, building from the good work of the General Plan program. We have planned targeted time working with focus groups, plus a community-wide survey. We anticipate in-depth discussions through study sessions with the Planning Commission and City Council to hone draft zoning regulations.

The MIG Team provides the ideal combination of skills, know-how, local understanding, creativity, and zoning code experience to deliver a successful process for Maywood. We are excited about this opportunity and look forward to sharing our ideas with you.

Per the Request for Proposals, we acknowledge that we have reviewed and understood the RFP in its entirety and we received the RFP addendum.

Please contact Genevieve, Project Manager and point of contact, with any questions you may have about MIG’s qualifications or approach.

Sincerely,
Laura R. Stetson, Principal Genevieve Sharrow, Project Manager Christopher Beynon, AICP [email protected] [email protected] Chief Development Officer/ (818) 388-4286 (734) 709-0042 Vice President

3 EXPERIENCE AND QUALIFICATIONS
About MIG, Inc.

Firm Structure: California Corporation
Size of Firm: 265 employees
Number of Offices: 15
CALIFORNIA: Berkeley, Fullerton,
Los Angeles, Pasadena, Riverside, Sacramento,
San Diego, San Jose, and Sonoma;
COLORADO: Denver; NEW YORK: Brooklyn;
OREGON: Portland; TEXAS: Dallas and San Antonio;
WASHINGTON: Seattle
MIG, Inc. (MIG), improves, adapts, and creates
organizations, environments, and tools for human
development. We are a community of designers,
planners, engineers, scientists, and storytellers who
engage people in creative problem-solving and
collective action. We believe that the physical and social environment around us have a profound impact on our
lives, and this belief shapes the principles that guide our work:
» Communities can plan their own futures.
» The world needs an ecological perspective.
» Great projects work for everyone.
» Elegant design inspires new thinking.
» Every project presents an opportunity to advance
racial and social equity.
» All work must be context driven.

MIG is at the forefront of innovation. We are leading
local, regional, and national planning and design
initiatives to ensure accessibility and equity; engage, educate, and empower people through participatory
processes; facilitate strategy development for social
change; create playful and inclusive communities;
reimagine streets and repurpose infrastructure;
revitalize cities and restore ecosystems; and promote
environmental stewardship by recognizing that
the health of the natural and built world is mutually
dependent.

For over four decades, MIG has served public and
private clients of every size and jurisdiction—from cities, counties, and special districts to regulatory agencies
and developers—as a full-service planning and design
firm. Our dedicated staff has the background and
experience to prepare plans and design documents
for a wide variety of projects, including site-specific infrastructure; residential, institutional, mixed-use,
and transit-oriented developments; downtowns and
streetscapes; and broader policy initiatives like specific, general, and regional plans, as well as zoning and
development codes and objective design standards.

As nationally renowned experts in planning, design,
development, and implementation, MIG is positioned to
present best practices and innovations that cut across
disciplines based on our unmatched experience with
cities large and small throughout California and North
America. Our staff provide a base of knowledge that
bridges technical expertise and values, facilitating
consensus among all parties to ensure a successfully
implemented project. Our plans are strategic, focused,
and turn-key—so that they do not just sit on a shelf.

Instead, they are blueprints and guides that provide real results with built-in flexibility, so they evolve with a city as it changes and grows.

We have the resources available to provide services to
respond to this RFP from the first day at the start of the work.

4 Relevant Experience and References
MIG’s experience preparing zoning and development codes is unparalleled. Because we focus our zoning work in California, we have in-depth knowledge of the particularities of California law. For each assignment we undertake, we build from our prior work and experiences to tailor development regulations for each community. While we consider California to be at the forefront of innovative planning approaches and solutions, we frequently draw from our experience in other states to inform how we craft codes.

CODE UPDATE/MODERNIZATION

HOUSING ELEMENT

IMPLEMENTATION

DESIGN STANDARDS

STREAMLINING

MIXED USE

COMMUNITY ENGAGEMENT

ENVIRONMENTAL ANALYSIS
Agoura Hills Objective Design Standards ˜ ˜ ˜ ˜ ˜
Arcadia Development Code ˜ ˜ ˜ ˜ ˜ ˜ ˜
Atascadero Zoning Code, Objective Design Standards, and CEQA Streamlining
˜ ˜ ˜ ˜ ˜ ˜
Baldwin Park Zoning Code and Objective Design Standards ˜ ˜ ˜ ˜ ˜ ˜ ˜ Bell Gardens Focused Zoning Code Update and Objective Design Standards
˜ ˜ ˜ ˜ ˜ ˜
Burlingame Zoning Ordinance ˜ ˜ ˜ ˜ ˜ ˜ ˜
Cudahy Focused Development Code Amendment ˜ ˜ ˜ ˜ ˜ ˜ ˜ Concord Objective Design Standards ˜ ˜ ˜ ˜ ˜
Duarte Comprehensive Development Code ˜ ˜ ˜ ˜ ˜ ˜
Folsom Zoning Code Update ˜ ˜ ˜ ˜ ˜ ˜
Garden Grove Focused Code Amendments for Housing Element Implementation
˜ ˜ ˜ ˜ ˜
Garden Grove Mixed-Use Zoning Ordinance ˜ ˜ ˜ ˜
Grover Beach Focused Development Code and Objective Design Standards
˜ ˜ ˜ ˜ ˜
Hemet Objective Design Standards ˜ ˜ ˜
Lancaster Focused Zoning Code Amendments ˜ ˜ ˜ ˜ ˜
La Puente Zoning Code ˜ ˜ ˜ ˜ ˜
Loma Linda Objective Design Standards and Focused Zoning Code Amendments for Housing Element Implementation
˜ ˜ ˜ ˜ ˜
Los Alamitos Zoning Code ˜ ˜ ˜ ˜ ˜ ˜
Norwalk Objective Design Standards ˜ ˜ ˜
Paso Robles Zoning Code and Objective Design Standards ˜ ˜ ˜ ˜ ˜ ˜ Redwood City Mixed-Use Zoning Ordinance ˜ ˜ ˜ ˜ ˜
San Luis Obispo Zoning Regulations ˜ ˜ ˜ ˜ ˜
San Pablo Avenue Specific Plan, El Cerrito ˜ ˜ ˜ ˜
Santa Ana Zoning Code ˜ ˜ ˜ ˜ ˜ ˜
Santa Fe Springs Zoning Code Amendments for General Plan Implementation
˜ ˜ ˜ ˜
Whittier Focused Zoning Code Amendments for General Plan Implementation
˜ ˜ ˜ ˜

5 MIG was hired to update the Paso Robles Zoning Code for the first time in over 50 years consistent with the following goals: be intuitive and user friendly, eliminate conflicts to create an internally consistent document, modernize the Zoning Code to reflect best practices, provide clear information on land use regulations and development requirements, and implement the recently adopted Housing Element by reducing excessive regulatory standards and streamlining housing entitlement and permitting processes.

MIG worked closely with the appointed Housing Constraints and Opportunities Committee and the Planning Commission to identify constraints to residential development and discuss options for land use standards, permitting processes, and building and site design requirements to streamline housing development. The result is a new Zoning Code that:
» is organized to facilitate ease of use;
» simplifies and modernizes the use table and definitions; » provides clear rules for measurement of development standards; » develops performance standards for new and evolving uses; » clarifies development review authority roles and streamlines approvals; and » includes a new modifications to standards process to provide the "flexible certainty" that developers value.

The Zoning Code was adopted in 2024.

Location:

Paso Robles, CA
Client: City of Paso
Robles
Reference:

Darcy Delgado,
Associate Planner
City of Paso Robles
(805) 227-7200 x7742
[email protected]
Dates: 2021–2024
Budget: $250,515
Paso Robles Zoning Code Update and ODS

6 Over the years, MIG has collaborated with the City of Atascadero on multiple projects including:
» Housing Element (2019)
» Focused Zoning Code Update: Objective Design Standards (2023) » Focused Zoning Code Update: CEQA Thresholds (2024)
» General Plan and Zoning Code (anticipated completion in 2026) For each project, the team worked collaboratively with staff, the community, and an engaged City Council to define community priorities and reflect these priorities in policy documents. To that end, the objective design standards focus on high-quality open space, a desire to encourage affordability by design, and preservation of the eclectic nature of the community, accompanied by applicant checklists. The CEQA Thresholds project provided an opportunity to streamline the development process, especially in single-family neighborhoods, by establishing clear standards for hillsides, near creeks, and for historic resources.

The 2045 General Plan and Zoning Code updates are currently underway and embrace the community vision of neighborhood preservation, focused economic development, enhanced mobility for all users, and environmental stewardship. The updated Zoning Code will provide a user-friendly tool for applicants, property owners, and City staff, reflecting the community’s unique constraints, including: development opportunities on shallow lots along major corridors, striking a balance between providing additional housing opportunities and retaining space for employment generation, considering the need for increased tree canopy/shade and development capacity, and overarching high-quality design.

Location: Atascadero, CA
Client: City of Atascadero
Reference: Phil Dunsmore,
Community Development
Director, City of Atascadero
(805) 470-3488
[email protected]
Dates: 2022–2026
Budgets: Objective Design
Standards: $114,705
CEQA Thresholds: $91,978
Comprehensive Zoning
Code: $127,833
Atascadero Housing Element, Zoning Code Update,
and General Plan

7 In 2022, after a seven-year effort involving extensive community engagement, the City of Santa Ana adopted "Golden City Beyond," a new General Plan. The Plan calls for a comprehensive Zoning Code update to implement land use policy. MIG was hired to lead the program, which focused on overhauling a code that had not been substantially updated since 1961 1961. MIG was tasked with ensuring the code incorporated regulations that would move the City toward addressing important land use goals: minimizing the impact of industrial uses on adjacent residential neighborhoods, accommodating diverse mixed-use districts, and promoting Santa Ana is a place where businesses can thrive.

Working with City staff and community engagement specialists, MIG led over 15 community workshops and created an online StoryMaps survey to hear from residents and the business community regarding options for new regulations.

In addition to addressing General Plan directives and community interests, the Zoning Code update involved ensuring the code met all current State laws, reflected best practices, and streamlined development review processes.

The two-and-one-half year program resulted in a modern Zoning Code that is easy to navigate and that will move Santa Ana toward its goals.

Location: Santa Ana, CA
Client: City of Santa Ana
Reference: Siri Champion,
Principal Planner
City of Santa Ana
(714) 667-2751
[email protected]
Dates: 2023–2026
Budget: $1.5M
Santa Ana Comprehensive Zoning Code Update

8 In 2017, the City of Whittier hired MIG to comprehensively update its General Plan, including the 6th Cycle Housing Element. Over the next four years, we worked extensively with community members to craft a plan addressing goals for revitalizing Whittier Boulevard, increasing opportunities for diverse housing types, enhancing park spaces, and stimulating business investment. A key focus involved planning for the planned extension of Metro Light Rail service by creating a transit-oriented district around the future station. The General Plan’s 2040 land use plan is projected to accommodate and encourage 7,495 new homes, 828,448 additional square feet of office space, and 193,819 square feet of new industrial space.

Following General Plan adoption, the City retained MIG to undertake focused Zoning Code amendments necessary to implement housing policies and new General Plan land use designations. MIG conducted numerous study sessions with the City’s Design Review Board and Planning Commission to discuss and test the best approaches to implementation. Key topics included creating new mixed-use zones, developing a community benefits program that would enable higher housing densities to be achieved, preparing objective design standards for multi-unit residential projects, adjusting parking standards to reflect modern practices, and adjusting land use regulations for industrial zones to respond to and anticipate business trends.

With regard to environmental documentation, MIG prepared a Program EIR for the General Plan that referenced anticipated subsequent Zoning Code updates to achieve consistency. This approach allowed for a streamlined Consistency Finding for Zoning Code adoption.

Location: Whittier, CA
Client: City of Whittier
Reference: Luis G. Escobedo,
AICP, Assistant Director of
Community Development
City of Whittier
(562) 567-9320
[email protected]
Dates: 2017–2024
Budget: $842,669
Whittier General Plan Update and Zoning Code Conformity Proposed Centro Townhomes Development
Proposed Comstock Place Townhouse Project

9 Arcadia is internationally recognized as home to the historic Santa Anita Park racetrack, and many people know the City as a community of homes with nationally ranked public schools. The City strives to maintain the qualities that distinguish the community while responding to the planned extension of light rail service to Arcadia’s downtown, demographic shifts, and emerging changes in the horse racing industry. In 2010, MIG completed a comprehensive update of the City’s General Plan, which was recognized by the LA APA as a project of merit. The General Plan focused on creating a vision for a transit-oriented downtown district, long-term alternative uses of racetrack properties, and reinvention of the aging Live Oak Avenue commercial corridor to better serve surrounding neighborhoods.

Following our successful completion of the General Plan update, we were selected to prepare the Zoning and Subdivision Code Update. This update completely overhauled antiquated development regulations (both in terms of structure and content), contained provisions that implement the General Plan, and put forward transparent administrative processes. A significant effort was put into updating the signage regulations. MIG’s work scope included extensive and innovative community engagement activities to help address community concerns regarding “mansionization.”
Location: Arcadia, CA
Client: City of Arcadia
Reference: Lisa Flores,
Development Services
Director | City of Arcadia
(626) 574-5401
[email protected]
Dates: 2014–2017
Budget: $214,970
Arcadia Zoning and Subdivision Code

10 The City of Santa Fe Springs last updated its General Plan in 1993, nearly 27 years ago. MIG was hired in early 2020 to completely overhaul the General Plan, including preparation of a new Environmental Justice Element. A major component of the project was updating the Housing Element for the 6th Cycle Regional Housing Needs Assessment to accommodate nearly 1,000 new housing units. MIG used GIS to analyze underutilized industrial properties, which involved measuring quality of life metrics, including classifying hazardous waste and contamination data to determine which properties could easily and safely transition to multifamily housing.

Additionally, MIG updated zoning standards and created a new zoning housing overlay to accommodate new housing opportunities. The project included a programlevel environmental impact report with project-level analysis for the selected housing sites to ensure projects can be fast-tracked through the entitlement process upon completion of the General Plan and Zoning Code Amendment.

Santa Fe Springs historically has been an industrial city, with a very engaged business sector. To balance business interests with residents’ desire for additional housing and places to shop and dine locally, MIG conducted numerous listening sessions with community members, held meetings with a Council-appointed advisory group, and designed and ran an online survey, including extensive discussions around nonconforming uses.

Location:

Santa Fe Springs, CA
Client: City of Santa Fe Springs
Reference: Wayne Morrell,
Director of Planning
City of Santa Fe Springs
(562) 868-0511, ext 7362
[email protected]
Dates: 2020–2022
Budget: $1.3M
Santa Fe Springs General Plan Update and Targeted
Zoning Code Amendment

11 The MIG Team
MIG is proud to present an experienced and highly qualified team to provide planning services for the the City of Maywood. Our team members have been selected for their strong expertise in their fields of work as well as for their passion for this project. Below is our team organizational chart; detailed resumes have been provided on the following pages. Should any member of the team be unable to fulfill their responsibilities, MIG's deep bench of staff will step in to complete the work. The project team includes four seasoned zoning code experts with a combined century of work experience.

Laura Stetson, Principal-in-Charge
Genevieve Sharrow, Project Manager

PROJECT MANAGEMENT

ZONING AND CODE

PLANNING
Laura Stetson
Genevieve Sharrow
Allison Cook
Bryan Conner
Shawna Brekke-Read
Tessa Hocquet

COMMUNITY

ENGAGEMENT
Genevieve Sharrow
Bryan Conner
Sara Perez-Rojas
Tessa Hocquet
CEQA

DOCUMENTATION
Mike Campbell
Cameron Hile

12 Laura Stetson’s leadership and award-winning expertise in land use planning and zoning have contributed to the thoughtful revitalization of many cities throughout California. For Laura, it all started with her fascination for maps and the stories they tell about cities. Understanding the spatial layout of a community and its human impacts enables her to use policy to shape the environment in a positive way. In turn, the policy documents she helps to craft—general plans, specific plans, zoning codes, and CEQA documents—guide positive change for the people in those communities. A self-defined “fixer,” Laura uses her management and facilitation skills to engage clients and stakeholders in collaborative problemsolving. If vision is considered both a starting point and overarching goal for planning, Laura’s strength lies in taking that vision and mapping out the best routes to implementation. She methodically analyzes and synthesizes the potential implications and outcomes associated with policies that regulate not only how land will be used, but what, where, and how desirable new construction occurs.

Because the plans she develops have long-term impacts, Laura strives to ensure that they meet multiple objectives and are adaptable to changing circumstances.

With her 30+ years of experience, she offers a deep reservoir of knowledge to assist communities of every size and variety find the right path forward.

SELECTED PROJECT EXPERIENCE
» Zoning Code/Ordinance Updates. Cities of Arcadia (Zoning and Subdivision), Baldwin Park (Zoning and Subdivision), Brea (Hillsides), Burlingame, Commerce, Cudahy, Folsom, Garden Grove (Mixed-Use Regulations), La Puente, Los Alamitos (Zoning and Subdivision), Redwood City (Mixed-Use Regulations), Riverside, San Luis Obispo, Santa Ana, Santa Fe Springs (Targeted Updates), Vernon, and Whittier, CA
» General Plan Updates. Cities of Arcadia, Atascadero, Azusa, Baldwin Park, Brea, Burlingame, Claremont, Colton, Commerce, Costa Mesa, Cudahy, Cupertino, Desert Hot Springs, La Palma, La Puente, Manhattan Beach, Montebello, Monterey Park, Rancho Cucamonga, Redwood City, Rialto, Riverside, Santa Ana (Technical Studies), Santa Fe Springs, Torrance, Vernon, Walnut, and Whittier, CA; and County of Ventura, CA
» Objective Design Standards. Cities of Agoura Hills, Baldwin Park, Grover Beach, Hemet, Loma Linda, San Carlos, and San Mateo, CA

EDUCATION
» BS, Environmental
Earth Science, Stanford
University
» Graduate Coursework
in Public Administration,
American University

CERTIFICATIONS
» AICP Certified Planner

PROFESSIONAL

AFFILIATIONS
» American Planning
Association (APA)
» American Institute of
Certified Planners (AICP)
» California Planning
Roundtable
Laura Stetson, AICP

PRINCIPAL-IN-CHARGE

13 Genevieve Sharrow is a highly versatile planner whose experience encompasses a diverse range of projects, including general plans, specific plans, zoning codes, parks master plans, housing policy documents, and environmental impact analyses. Genevieve’s attention to detail and creativity are showcased in her preparation of zoning codes and specific plans, which she crafts to function as both regulatory documents and economic development tools. Her work is focused on viable implementation so that clients can respond to immediate issues while planning for the long-term with the fluidity and flexibility to adapt to change. Her detailed writing style is clear, concise, and technically sound, yet accessible to the lay person. As a project manager, Genevieve excels at conducting a truly collaborative process that involves clients, technical experts, and communities. On every project, she is committed to enhancing quality of life and strives to provide the tools needed for clients to achieve success.

SELECTED PROJECT EXPERIENCE
» Arcadia Development Code, Arcadia, CA
» Atascadero Comprehensive Zoning Code Update, Housing Element, Objective Design Standards, and CEQA Thresholds Ordinance, Atascadero, CA » Baldwin Park Zoning Ordinance, Baldwin Park, CA
» Bell Gardens Focused Zoning Update and Objective Design Standards, Bell Gardens, CA
» Burlingame Comprehensive Zoning Ordinance, Burlingame, CA » Commerce Mixed-Use Overlay, Commerce, CA
» Contra Costa County Collaborative (C4) Housing Element Implementation, Model Zoning Ordinances, and Best Practices Reports, Contra Costa County, CA » Duarte Town Center Specific Plan, Duarte, CA
» Garden Grove Mixed-Use Zoning Regulations, Garden Grove, CA » Grover Beach Focused Zoning Code Update and Objective Design Standards, Grover Beach, CA
» Half Moon Bay Special Study of Housing Options, Half Moon Bay, CA » Loma Linda ADU Ordinance and Guidebook, Loma Linda, CA » Paso Robles Comprehensive Zoning Code Update, Housing Element, and Objective Design Standards, Paso Robles, CA
» Redwood City Mixed-Use Zones, Redwood City, CA
» San Gabriel Valley COG ADU Accelerator Program, Los Angeles County, CA » San Luis Obispo Zoning Regulations, San Luis Obispo, CA

EDUCATION
» MA, Urban Planning,
University of California, Los
Angeles
» BA, Social Anthropology,
University of Michigan

PROFESSIONAL

AFFILIATIONS
» American Planning
Association (APA)
Genevieve Sharrow

PROJECT MANAGER / SENIOR PLANNER

14 With over 30 years of planning and project management experience, Allison Cook has managed all aspects of the entitlement process, prepared environmental analysis, and coordinated preparation of policy documents and codes. Allison has prepared General Plans, Specific Plans, and Zoning Codes. She has also managed programs, implemented development streamlining initiatives, and processed large- and small-scale residential, commercial, mixed-use, and industrial development proposals through the entitlement process. This work has included extensive community interaction, as well as presentations to Councils, Boards, Commissions, and Committees.

Having worked in the public sector for 25 years, Allison also has experience with city planning department management and is very familiar with the administrative and budgeting constraints facing municipalities today. This experience enables her to help our clients respond to community needs.

SELECTED PROJECT EXPERIENCE
» Paso Robles Zoning Code Update, Paso Robles, CA
» Atascadero Zoning Code Update, Atascadero CA
» Agoura Hills Objective Design Standards, Agoura Hills, CA » Santa Ana Zoning Code Update, Santa Ana, CA
» Whittier Focused Zoning Code Update, Whittier, CA
» San Gabriel Valley COG ADU Pre-Approved Plans, Los Angeles County, CA » Contra Costa County Collaborative Model ADU and Density Bonus Ordinances, Contra Costa County, CA
» Baldwin Park Objective Design Standards and SB9 Standards, Baldwin Park, CA » Lancaster SB9 Standards, Lancaster, CA
» Loma Linda Development Code Amendment, Loma Linda, CA » County of San Diego Objective Design Standards, San Diego County, CA » Lake Elsinore Zoning Code, Lake Elsinore, CA

EDUCATION
» MA, Urban Planning,
University of California, Los
Angeles
» BA, Sociology and Art
History, Connecticut
College

CERTIFICATIONS
» American Institute of
Certified Planners

PROFESSIONAL

AFFILIATIONS
» American Planning
Association
» Association of
Environmental
Professionals
» CA APA Legislative Review
Team
Allison Cook, AICP

SENIOR PLANNER AND ZONING SPECIALIST

15 Bryan Conner is an urban designer and planner who blends technical expertise with a strong visual design approach to create community-focused, implementable plans. With experience in master plans, corridor studies, transit-oriented development, and General and Specific Plans, he brings a unique ability to translate complex spatial challenges into approachable, graphically rich planning deliverables. Bryan manages GIS, Adobe, and 3D modeling work flows to produce graphics ranging from site plans and sections to photorealistic renderings and parametric design to support data-driven plans that are aligned with the desires and needs of clients and communities.

He has contributed to award-winning projects in a variety of geographically and economically diverse contexts and scales. Known for collaboration, precision, and creativity, Bryan works closely with clients, technical teams, and stakeholders to shape plans that are both visionary and achievable. His design perspective, informed by a previous 10-year career as a professional ballet dancer, focuses on how people experience space, ensuring places are functional, expressive, and rooted in human experience.

SELECTED PROJECT EXPERIENCE
» Downey General Plan Update Design Element, Downey, CA » La Habra Boulevard Specific Plan, La Hambra, CA
» Norwalk Objective Design Standards & Code Amendments, Norwalk, CA » Lake Elsinore General Plan Update, Lake Elsinore, CA
» El Segundo General Plan Land Use Element Update, El Segundo, CA » Burbank Citywide Outdoor Dining Plan, Burbank, CA
» Noblesville East & West Gateway Master Plans, Noblesville, IN* » Lakeview Roscoe Village Chamber of Commerce Master Plan, Chicago, IL* » Greencastle Depauw Master Plan, Greencastle, IN*
» Moline River Front + Centre Master Plan, Moline, IL*
» Two Harbors Lake Front District Planning Guide, Two Harbors, MN* » Skokie Main Street Commercial Corridor Study, Skokie, IL* » West Washington Street Corridor Plan, Indianapolis, IN* » Northwest Indiana, TOD Strategic Implementation Plan, Michigan City, IN* * Work completed prior to joining MIG

EDUCATION
» MURP, Master of Urban
and Regional Planning,
University of Colorado,
Denver
» BA, Geography - Urban
Planning, University of
Colorado, Denver
Bryan Conner

URBAN PLANNER AND DESIGNER

16 Shawna Brekke-Read brings a wealth of knowledge and experience to her leadership of MIG’s contract and environmental planning services in Northern California. Shawna began her 40-year career as a public-sector manager and director—overseeing planning, building, housing, economic development, and permitting services for several municipalities. As a private consultant, she serves multiple clients simultaneously by supervising a team of planners deployed to different cities. Growing up in Oakland, Shawna saw how misguided planning destroyed neighborhoods and livelihoods. Her work allows her to contribute to rebuilding and protecting cities and their communities through the range of projects she has managed, from housing and commercial developments to environmental and code compliance. Shawna’s understanding of every aspect of municipal governance helps clients, community members, and colleagues navigate the intricacies of planning in response to economic, political, and environmental changes.

SELECTED PROJECT EXPERIENCE
» Zoning Code/Ordinance Updates, Atascadero and Lake Elsinore, CA » Sonoma County Permit and Resource Management Department, Sonoma County, CA
» Sausalito Contract Planning Services, Sausalito, CA
» San Rafael Contract Planning Services, San Rafael, CA » Martinez Contract Planning Services, Martinez, CA
» Watsonville Contract Planning Services, Watsonville, CA » Director of Community Development and Development Services Departments and Satellite Permit Agency, Benicia, South Lake Tahoe, Placer County (Tahoe), Moraga, and Susanville, CA*
» Entitlement Processing and Project Management for Commercial, Lodging, Mixed-Use, College, Hospital, and Residential projects, Benicia, Berkeley, Lafayette, Oakley, Orinda, South Lake Tahoe, Sausalito, Moraga, and Placer County (Tahoe), CA*
» Housing Policy, including Objective Development Standards, Accessory Dwelling Unit and Single-Room Occupancy Ordinances, Benicia and South Lake Tahoe, CA*
» Historic Preservation Policies, Ordinances, and/or Implementation, Benicia, Berkeley, Moraga, and Sausalito, CA*
» Vacation Home Rental Permit Process and Implementation, South Lake Tahoe and Benicia, CA*
* Work completed prior to joining MIG

EDUCATION
» BA, Environmental Studies
and Planning, Sonoma
State University, CA
Shawna Brekke-Read

SENIOR PLANNER AND ZONING SPECIALIST

17 Tessa Hocquet, an urban planner, is dedicated to community engagement and sustainability. Her passion for planning was sparked early by her experiences living in France and the United States, observing how the built environment influences people in both countries and the many she’s traveled. This interest opened the door and led her on the path to pursue urban planning in her graduate studies—focusing on urban design, engagement, and environmental studies.

While in school, she also excelled as a research assistant doing participatory mapping.

Tessa joined the MIG Team in 2024 and has contributed to a large range of projects including responsibilities that involved zoning code updates, stakeholder engagement, map analysis, and objective design standards. She is a fast learner and great team player who enjoys diving into research that she knows will provide stronger foundations in MIG's planning work.

SELECTED PROJECT EXPERIENCE
» Downtown Zoning Overlay, Westmorland, CA
» Santa Ana Zoning Code Update, Santa Ana, CA
» County of San Diego Transit Opportunity Area, San Diego County, CA » County of San Diego BESS Ordinance, San Diego County, CA » County of San Diego Development Feasibility Analysis, San Diego County, CA » San Marcos Creek Specific Plan, San Marcos, CA
» Downtown Tempe Historic Core Plan, Tempe, AZ
» Highland Springs Ranch SPA , Highland Springs, CA
» SCAG Westmorland Downtown Overlay, San Diego, CA
» City of San Diego Affordable Homes Master Plan Development, San Diego, CA » Paramount Objective Design Standards, City of Paramount, CA » Portland Lloyd District Waterfront, Portland, OR
» Manhattan Beach Outdoor Dining Program, Manhattan Beach, CA

EDUCATION
» Master of Design,
Sustainable Environments,
Northeastern University
» BA, Urban Studies and
Planning, University of
California, San Diego
Tessa Hocquet

PROJECT ASSOCIATE

18 Mike Campbell is an award-winning specialist in environmental planning and stormwater management with over 30 years of experience consulting with local, regional, and federal jurisdictions on projects throughout California. As a Director of Environmental Analysis, Mike plays a pivotal role in integrating his knowledge with the skills and capabilities of project and client team members. He oversees the preparation of Environmental Impact Reports (EIRs), Initial Studies (IS), and Environmental Assessments (EA), as well as Categorical Exemptions/Exclusions, in conformance with the requirements of CEQA and NEPA. Mike’s passion for ecosystem preservation, particularly water resources, laid the groundwork for his expertise in stormwater management. He brings his analytical, managerial, and relationship-building skills to bear on a full range of development projects—from transit and parks to mixed-use, residential, commercial, and industrial. He views each project as an opportunity to work collaboratively and creatively to address emerging environmental challenges with a focus on balancing feasibility and implementation with sustainability and resilience.

SELECTED PROJECT EXPERIENCE
» City of San Carlos Housing and Safety Element Update Project and Program EIR, San Carlos, CA
» Town of Hillsborough Housing Element Update EIR, Hillsborough, CA » Kirby Canyon Recycling and Disposal Facility Infrastructure Improvements Project EIR, San José, CA
» 696 Blossom Hill Road Project IS/MND, San José, CA
» Lawrence-Mitty Park and Trail Master Plan IS/MND, Cupertino, CA » Shoreline Park Bridges Replacement IS/MND, Mountain View, CA » 200 Manabe Ow Road Warehouse IS/MND, Watsonville, CA
» 100 Manabe Ow Road Warehouse IS/MND, Watsonville, CA
» I-280 Trail IS/MND, Cupertino, CA
» 310-330 Esplanade Infrastructure Preservation Project EIR, Pacifica, CA » Red Morton Community Park Stormwater Capture Project IS/MND, Redwood City, CA
» Howard Avenue Life Sciences Building IS/MND, San Carlos, CA » Washington Community Swim Center IS/MND, Sunnyvale, CA » Cambrian Park Plaza DEIR, San José, CA
» Downtown Strategy 2040 EIR, San José, CA
» El Camino Real Specific Plan, Santa Clara, CA

EDUCATION
» BS, Natural Resources
Planning and Interpretation,
California State Polytechnic
University, Humboldt

CERTIFICATIONS
» American Institute of
Certified Planners (AICP)
» Certified Professional
in Storm Water Quality
(CPSWQ)

PROFESSIONAL

AFFILIATIONS
» American Planning
Association
» American Institute of
Certified Planners
» Association of
Environmental
Professionals
Mike Campbell, AICP

SENIOR ENVIRONMENTAL ANALYST

19 Cameron Hile is an accomplished planner and analyst who integrates his knowledge of public and environmental policy and planning to support responsible development and improve the interface between human and natural environments. Cameron has successfully applied his expertise and writing skills to develop and prepare a variety of environmental documents, such as Initial Studies, Negative Declarations, Mitigated Negative Declarations, EIR Addenda, and Air Quality Analyses. Understanding that his work can have positive impacts on communities for decades, he constantly seeks to learn and find new ways to innovate and contribute to project success. With over 12 years of experience, Cameron communicates easily with all project stakeholders and carefully plans for contingencies to ensure a smooth and straightforward planning process. Along with his knowledge and skills, he brings integrity and diligence to each project— preparing legally-defensible documents through an efficient, open and meticulous process of research, analysis, and feedback.

SELECTED PROJECT EXPERIENCE
» Whittier General Plan Update EIR, Whittier, CA
» Santa Fe Springs General Plan and Targeted Zoning Code Update, Upland, CA » South Alhambra Blvd. Senior Housing IS/MND, Monterey Park, CA » San Gabriel Valley Water Company Plant M4 IS/MND, Montebello, CA » Rosemead Garvey Avenue Specific Plan EIR, Rosemead, CA » Covina Town Center Specific Plan EIR, Covina, CA
» Downey Parks and Recreation Park Renovation CEQA Analyses, Downey, CA » Cutter Way Live-Work Development IS/MND, Covina, CA
» Flair Spectrum Mixed-Use EIR, El Monte, CA
» Gelson’s Manhattan Beach Peer Review Services, Manhattan Beach, CA » Puente Hills Habitat Preservation Authority User Survey, Whittier, CA » Smoky Hollow Specific Plan Update EIR, El Segundo, CA » AltaMed Corporate Headquarters Rehabilitation Project IS/MND, Commerce, CA » Sheila Street Warehouse Project Peer Review Services, Commerce, CA » Temple City Boulevard Residential Project CE, Temple City, CA » Duarte Station Specific Plan Amendment EIR, Duarte, CA » Azusa Housing Element Update EIR, Azusa, CA

EDUCATION
» MA, Political Science,
Colorado State University,
Fort Collins, CO
» MSURP, California State
Polytechnic University,
Pomona, CA
» BA, Political Science, San
Diego State University, San
Diego, CA

PROFESSIONAL

AFFILIATIONS
» American Planning
Association
» Association of
Environmental
Professionals
» Cal Poly Pomona Graduate
Planning Student
Association
Cameron Hile

ENVIRONMENTAL PLANNER AND ANALYST

20 Sara Perez Rojas is dedicated to amplifying community members’ voices. She has supported numerous community engagement programs for multidisciplinary projects across Southern California, including work with underserved, culturally rich, and diverse communities. Sara has created and managed complex databases of community-based organizations to support equitable, community-driven processes, and optimize partnerships with communities. She has successfully designed and implemented survey instruments to elicit community input over digital platforms and in paper format. Sara utilizes her fluency in Spanish to connect and communicate with Spanish-speaking communities.

Sara’s passions and interests lie in equity, environmental justice, transportation, urban forestry, housing, and social justice. She aims to ensure public outreach material that is easy to comprehend and access.

SELECTED PROJECT EXPERIENCE
» Bell Gardens Objective Design Standards and Land Use Element Update, Bell Gardens, CA
» Broadway-Manchester Active Transportation (ATP) Equity Project, Los Angeles, CA
» City of Paramount Parks and Recreation Master Plan, Paramount, CA » College of the Canyons Educational Facilities Master Plan, Santa Clarita, CA » Compton 2040 General Plan, Compton, CA
» Covina Active Streets and Mobility Plan, Covina, CA
» Downey Strategic Plan, Downey, CA
» East San Fernando Valley Transit Neighborhood Plan (TNP) Outreach, Los Angeles, CA
» Echo Park Facility Assessment Community Outreach, Los Angeles, CA » Hercules Parks Master Plan, Hercules, CA
» Historic Whittier Boulevard Multi-modal and Specific Plan, Pico Rivera, CA » LA County and LA City Urban Forest Management Plans Public Outreach and Engagement, Los Angeles, CA
» LA County Equity in Infrastructure, Los Angeles, CA
» State Street Master Plan, Santa Barbara, CA

EDUCATION
» BA, Geography/
Environmental Studies,
University of California, Los
Angeles
» Minor in Urban and
Regional Studies, University
of California, Los Angeles
» Minor in Geographic
Information Systems and
Technology, University of
California, Los Angeles
Sara Perez-Rojas

SENIOR PROJECT ASSOCIATE

21 APPROACH TO SCOPE OF SERVICES
Project Understanding and Approach
The City of Maywood looks to comprehensively
update and modernize its Zoning Ordinance (referred
to in this proposal as the Zoning Code) to be modern,
intuitive, graphic, and user friendly—and to implement
General Plan Land Use Element and Housing Element
policies and programs focused on expanding housing
opportunities for all residents.

While the Maywood Municipal Code (MMC) includes
Title 9 (Planning and Zoning), Chapter 3 (Zoning), the
zoning regulations exist outside of Chapter 3, adopted
as a long, unintegrated series of ordinances. This
creates difficulties for users and introduces potential for internal conflicts. The most recent foundational
Zoning Code dates to 2009, with amending ordinances
adopted in the intervening years to address cannabisrelated uses (eight separate ordinances), conditional use permits, an overlay senior/affordable housing zone, emergency shelters, density bonus law, and accessory
dwelling units. All these amendments have been
enacted to implement new State laws, but the Zoning
Code does not address all legislation since 2009. With
the City’s recent updates to the Land Use and Housing
Elements necessitating changes, this program presents
the opportunity to comprehensively revise the Code
to reflect current State law and create a Code that will facilitate desired, quality development and investment
in Maywood. This effort will have the added benefit of
supporting consistent administration and enforcement
of zoning regulations.

Specifically, as stated in the Request for Proposals,
overarching program goals are to:
» Facilitate compliance with current State housing, land use, and environmental laws;
» Improve the clarity, usability, and internal consistency of the Development Code for applicants, staff, and the
public;
» Maintain internal consistency across titles, chapters, and sections of the Municipal Code;
» Support housing production, mixed-use development,
and economic development consistent with adopted
City policies;
» Align development standards and procedures with
the City’s Housing Element, 2023 Focused General
Plan Update, Objective Design Standards, and any
applicable specific plans;
» Promote infill and mixed-use projects that help
Maywood achieve its affordable housing goal;
» Include a comprehensive legal review of the updated
Development Code; and
» Streamline development review and permitting
processes to create transparent and predictable
paths to approval while maintaining appropriate
design quality and community character.

Parallel tasks for this comprehensive program include
preparing objective design standards for qualifying
residential and mixed-use developments and drafting a
new GIS-based Zoning Map.

22 USER-FRIENDLY ZONING CODE
Three key components are necessary to provide a
user-friendly Zoning Code: 1) an intuitive organizational structure, 2) clarity in language and standards, and 3) clear and articulated processes for each permit and
development project type.

Intuitive Structure
For starters, all zoning regulations should be
incorporated into MMC Title 9, Chapter 3 for ease of use by all. We propose to do so and reorganize the current
Zoning Ordinance as follows:

Section 1: General Provisions—Enactment, Applicability, and Enforcement (current Sections 1000 and 3000)
Section 2: Zoning Districts, Allowable Uses, and
Development Standards (current Appendix A and 4010
–4065)
Section 3: Regulations Applicable to All Zoning Districts (current 4070 – 4110)
Section 4: Standards for Specific Land Uses and
Activities (current Appendices B and C, expanded)
Section 5: Housing-related Provisions (current 4025,
ADU regulations, and any new provisions pursuant to
State law)
Section 6: Code Administration (current Section 5000,
reorganized)
Section 7: Terms and Definitions (current Section 2000) We propose using a well-structured numbering
hierarchy that eases navigation.

Clear Language and Standards
The existing Zoning Code contains duplicate language
and unnecessarily complex provisions. MIG will
comprehensively overview all Zoning Code sections
to reduce multiple ways that specific standards are
interpreted or implemented—and to supplement the
most complex with graphics.

MIG is well known for our clear and concise zoning
language; standards must be organized logically and
written with language that is easy to understand and
apply. Clear language and standards increase the
likelihood that an applicant’s initial application submittal meets the Zoning Code and facilitates streamlined
review.

Transparent Processes
The City wishes to simplify the process and procedures
for development review. MIG will work with the City to
explore how more projects can be subject to ministerial approvals and implement process improvements. Also,
required findings and/or criteria must be satisfied
for each type of permit. Some of these findings and
criteria are duplicative and can be better articulated or consolidated.

OBJECTIVE DESIGN STANDARDS
Per State law, qualifying residential and mixed-use
projects cannot be denied if they comply with objective design standards (ODS). We propose to create a highly
illustrative ODS document to be adopted by resolution,
separate from the new Zoning Code but referenced
therein. This will allow for easier modifications over
time as needed. The ODS will be flexible to provide
developers and architects the design creativity they
desire but crafted to achieve lasting design quality
tailored for Maywood.

BEST PRACTICES
Our key staff includes experts in community
engagement and consensus building, architecture
and design, zoning regulations, and housing element
implementation. We have significant zoning code and
objective design standard experience in the region and
beyond. MIG has completed comprehensive zoning
code updates for diverse cities throughout California,
including Vernon, Los Alamitos, Duarte, Paso Robles,
and Arcadia.

23 In addition, we have recently completed objective
design standards for multiple cities throughout
California with varying scales, community character,
and priorities. We approach each project with a contextsensitive lens.

A common theme among recent projects has been a
desire to increase project streamlining and review. For example, we worked recently with the City of Grover
Beach to adapt new zoning regulations into clear
checklists for applicants and staff to use, significantly increasing applicant compliance.

For Paramount, we created objective design standards
incorporated into the Municipal Code and followed up
that work with checklists for applicants and staff to use to assess compliance.

We worked with the City of Atascadero to review and
revise thresholds for discretionary review related
to development in hillsides, pertaining to historic
structures, and near creeks and wetlands. As part
of this project, we identified acceptable levels of
development for staff review at a ministerial level, staff review with discretion, and Planning Commission review, in conjunction with performance and development
standards to ensure minimal impact.

On the following pages, we present the detailed tasks
we will undertake to deliver the Zoning Code you desire, including how we plan to engage the public and City
decision-makers in crafting regulations that have broad community support.

Scope of Services
This scope of work addresses the City’s objectives for
the new Zoning Code and Objective Design Standards
in form and content:
» A modern code that implements recent General
Plan Land Use Element and Housing Element policy
directives; and foremost, facilitates production of infill housing and mixed-use developments for all income
levels
» Tables and graphics that make the Code easier to use
and illustrate complex concepts and regulations
» Objective standards that promote high-quality design
» Community input regarding desired uses and
development approaches
» Standardized and streamlined development review
processes, with emphasis on transparent and
predictable paths to approval
» Revisions to reflect current State and federal laws
TASK 1: PROJECT KICK-OFF, COORDINATION, AND

MANAGEMENT
This task involves ongoing communication and
coordination between MIG and City staff—including
in-person meetings, video/phone conferences, and
other communications—to facilitate timely delivery and
adoption of the comprehensive new Zoning Code. The
task also includes documentation and project invoicing.

1.1.: Scope Refinement and Project Kick-Off
Meeting
Prior to the official project kick-off meeting, the MIG project manager will work with City staff to finalize the work scope and budget and establish clear expectations
regarding deliverables and public outreach. The
project will the officially commence with a two-hour
kick-off meeting after contract execution, attended in
person by three MIG staff. The kick-off meeting will
include representatives from City departments and
will focus on: 1) reviewing the scope of services; 2)
addressing interdepartmental collaboration (including
the City Attorney); 3) identifying issues, challenges,
opportunities, and desired outcomes; 4) confirming the
community engagement strategy; and 5) solidifying the
action plan/project schedule.

MIG will prepare an agenda for the kick-off meeting,
including a proposed schedule/timeline with
milestones that reflect a planned 18-month timeline
for completion. Each project phase will be planned so
that all deliverables, public outreach, and meetings are accomplished as scoped and within budget. MIG will
prepare a summary of the kick-off meeting that includes a revised schedule/action plan for moving forward
based on the discussion, identifying major milestones,
including meetings with staff, work product review
deadlines, and public outreach activities.

24 1.2: Bi-weekly Coordination Meetings (36)
The purpose of this task is to provide project
management that meets City expectations and keeps
the program moving forward per the schedule. MIG's
project manager will lead bi-weekly one-hour video
conferences with the City’s project manager (and other
staff as needed at specific meetings, including the City Manager) to monitor and review project progress and
deliverables. We will prepare meeting agendas and
action summaries.

1.3: Project Management and Invoicing (18 months)
MIG will prepare monthly invoices for City staff review and approval. Requests for reallocation of costs
between tasks, if needed, will occur as part of this
monthly process.

Task 1 Deliverables
» Refined work scope and budget (electronic)
» Kick-off meeting agenda and summary (electronic)
» Action Plan/Timeline with milestones (electronic)
» Bi-weekly agendas and action summaries (electronic)
» Monthly invoices (electronic)
TASK 2: INITIAL RESEARCH AND ANALYSIS
This task establishes the baseline information
from which the new Zoning Code will be crafted,
in combination with the first round of focus group
meetings described in Task 3. We will fully analyze the recently updated General Plan Land Use and Housing
Elements to understand the policy directives driving
substantive Zoning Code revisions.

We will also thoroughly review the current Zoning Code
to identify areas of change and to develop strategies
and an approach to tracking the changes being made.

2.1: Memo: Format, Style Guide, and Zoning
Code Outline
As noted above, the Zoning Code (Zoning Ordinance)
exists outside of the Municipal Code and was last
materially updated in 2009. One key component of
our analysis will be determining what subsequent
amendments have or have not been integrated into
the Code. For example, we note that Ordinance 24-02,
adopted in 2024 to establish new accessory dwelling
unit (ADU) regulations, has not been integratred. We
will ask City staff to provide all ordinance amendments dating to 2009 so we can comprehensively understand
what needs to be integrated and updated—and
what may be missing to achieve compliance with the
avalanche of planning laws the State legislature has
enacted in the past 15 years.

Reorganizing the existing Zoning Code is critical to
creating a more user-friendly set of land use regulations.

MIG will prepare a recommended draft outline for the
updated Code, establishing the proposed new structure
that integrates the current Appendices into the body of the Code.

Based on discussions with City staff and comments
on the draft outline, we will prepare the final working outline, which we recommend be organized into the
following Sections:

Section 1: General Provisions—Enactment, Applicability, and Enforcement (current Sections 1000 and 3000)
2023 City of Concord
Objective Design
Standards
Multiple Family
Residential Objective
Design Standards (Final)
September 6, 2023

25 Section 2: Zoning Districts, Allowable Uses, and
Development Standards (current Appendix A and 4010
–4065)
Section 3: Regulations Applicable to All Zoning Districts (current 4070 – 4110)
Section 4: Standards for Specific Land Uses and
Activities (current Appendices B and C, expanded)
Section 5: Housing-related Provisions (current 4025,
ADU regulations, and any new provisions pursuant to
State law)
Section 6: Code Administration (current Section 5000,
reorganized)
Section 7: Terms and Definitions (current Section 2000) As part of this task, we will prepare a recommended
style guide (a list of agreed-upon terminology for
frequently used words and phrases and grammar
conventions) and a standard chapter format to be used
by the MIG Team and City staff. City staff will provide all comments to the MIG Team using Word’s track-changes
function, with all comments consolidated into a single
document (including input from the City Clerk). MIG will finalize the memo based on these comments.

2.2: Zoning Code Assessment
As identified in the RFP, the work will begin with
evaluation of the Zoning Code, identifying potential
revisions, including the following:
» City staff will provide, and MIG will review, project submittal requirements, a small sample of complex
staff reports, findings, variances, design review
criteria, etc., and review records of Planning
Commission hearings to become familiar with Code
implementation, review and approval processes, and
recurring conditions of approval.
» MIG will list recent required laws and legislation to consider for the update, as well as topics where
additional community input may be warranted.
» City staff will provide, and MIG will review, desired “fix its”— those sections of the Code that have previously
been identified by staff needing revision.
» Based on our extensive knowledge of best practices
from our research and experience creating zoning
codes for jurisdictions throughout California, MIG will identify issues to be addressed in the Zoning Code
update and indicate options for addressing these
issues.

The Zoning Code Assessment will be an evolving
document as we progress through the update process
and be a resource for preparation of staff report(s) when the draft Code goes through the public review and
adoption process. In particular, the “fix-it” list will be a shared online document that identifies how desired
changes have been addressed.

2.3: Set Up and Maintain Tracking List
We will set up an interactive online tracking list that will indicate where existing Code sections have been
moved in the new Code and what substantive changes
have been made, as well as tracking of the fix-it list
noted above. City staff will have access to this tool.

Task 2 Deliverables
» Administrative Draft Memorandum: Format, Style
Guide, and Zoning Code Outline (electronic)
» Final Memorandum: Format, Style Guide, and Zoning
Code Outline (electronic)
» On-line Tracking Matrix and Fix-It List (electronic)
TASK 3: PUBLIC OUTREACH
In our work on numerous zoning code update programs,
we have found that very few people participate in
stand-alone workshops because of the technical nature
of the effort. Residents and the business community
generally do not participate in land use and zoning
workshops unless they believe they might be directly
and significantly affected. However, MIG understands
the importance of community support for proposed
changes. The public can be encouraged to participate if doing so is easy and the objectives are well explained.

Thus, we have crafted the following engagement
program to hear directly from people who use the Code
most frequently (developers and architects), provide
the public opportunities for in-person and online
engagement, and hear from the Planning Commission
and City Council while the new Code is being drafted.

We propose to:

1. Acquire detailed input from the design/development
community in Maywood and larger southeast Los
Angeles through focus group interviews.

26 2. Through an online survey, engage residents early
in the process to establish what zoning issues and
interventions are most important to them and what
level of streamlining versus oversight is desirable.

Once the technical work begins, we propose using the
Planning Commission and City Council public meetings/
study sessions as opportunities for additional public
feedback.

3. Collaborate with the Planning Commission and
City Council throughout the project duration. MIG
proposes three in-person public meetings/study
sessions with the Planning Commission and City Council
to review proposed changes to the Zoning Code prior
to public hearings. This approach will streamline the
hearing process since the Commission and Council
will be familiar with the new Code before hearings get
underway.

The proposed public outreach program will be refined
in collaboration with City staff to communicate a
comprehensive view of the City’s needs to the public.

3.1: Focus Group Interviews
MIG will initiate the engagement process with a series of focus group meetings. The goal is to better understand
existing concerns or pinch points in the current use
and development standards and approval processes
from those who regularly use the Maywood Zoning
Code. This will help MIG craft development standards
and recommend refinements to current procedures
and processes that support the development types
Maywood wishes to attract. These conversations will
also inform the objective design standards.

Interviews will be conducted in groups. We recommend
meeting with developers and architects who frequently
work in Maywood and surrounding cities on both
residential and nonresidential projects.

Other target groups could include local builders or
contractors, Code Enforcement staff, etc. MIG will
consult with City staff and rely on their direction
regarding which additional groups to engage.

This work scope assumes five approximately one-hour
group interviews to be attended/conducted by two
members of the MIG Team via teleconference. MIG will
prepare questions in advance and a summary memo
following the interviews, identifying key takeaways.

The summary memo will consolidate comments to
keep them anonymous. City staff will be responsible for contacting participants and scheduling the meetings.

The project budget assumes one round of City staff
review of the summary memo, with all staff comments
consolidated and resolved by staff using Word’s trackchanges feature.

3.2: Planning Commission/City Council Study
Sessions (3)
MIG has planned for a total of three study sessions with the Planning Commission and City Council. These can
occur at any time during the work program and can be
scheduled as joint study sessions or individual sessions with each body. If joint, we recommend conducting one
during the analysis phase and the second and third
once the Code has been largely drafted and the MIG
Team is looking for direction on outstanding issues.

27 If separate, the Planning Commission sessions could
occur mid-Code preparation and just prior to hearings,
and the Council session could be a briefing before
public hearings begin so the Council and public can
identify any remaining issues they may have with draft
Zoning Code provisions. We will prepare responses/
options to bring back to the decision-makers as part of the formal public hearing process.

For all study sessions, MIG will prepare a brief staff
report and PowerPoint presentation. City staff will be
responsible for meeting logistics including preparing all/ any public notice materials. The project budget assumes one round of City staff review of the staff report and
PowerPoint presentation, with all staff comments
consolidated and internal staff comments resolved. Up
to two MIG staff will attend the study sessions in person.

3.3: Online Survey
For zoning code update and objective design
standards programs, we have found better success
receiving public input via online surveys rather than via community meetings. This work program includes an
online survey designed to identify key zoning features
and design standards most important to Maywood
residents. The survey will be conducted early in the
work program using non-technical terms and images
to understand what residents believe distinguishes
their neighborhoods and zoning regulations most
important to them. MIG will prepare and host a short,
10-minute online survey that can be redesigned as
a paper survey. Our work scope assumes up to 150
individuals responding to the survey. We will ask that
City staff advertise the survey on its website and via
other means generally used to inform residents about
important community initiatives. The City can also
print and distribute paper copies at the library and
other community facilities. Community input will be
summarized in a PowerPoint format. The project budget
assumes one round of City staff review of the online
survey materials, with all staff comments consolidated
and internal staff comments resolved.

3.4: Website and Social Media Content
The RFP indicates that the City will maintain a page on its website and social media sites to keep the public
informed about the status of the new Zoning Code. The
MIG Team will provide informational text and graphics
for City staff to post on the webpage and social media
sites throughout the entire process. The budget
identifies an allowance for this task.

Task 3 Deliverables
» Focus Group Meeting questions and summary
(electronic)
» Administrative Draft and Final online survey and
summary results (electronic)
» Study sessions PowerPoint presentations (3)
(electronic)
» Administrative Draft and Final website materials
(electronic)
TASK 4: DRAFT ZONING CODE
This task includes the steps necessary to produce the
administrative review draft of the Zoning Code for City staff review. The Administrative Draft Zoning Code will be prepared as individual sections, and will be provided to staff in this manner to allow for timely, focused
feedback.

An overarching goal of the Zoning Code update will be
to reorganize the Code into an intuitive and user-friendly document. Please note that we do not recommend nor
have scoped preparing a legislative (redline) version
of the current Zoning Code to indicate the amended
language; the comprehensive reorganization and edits
would create an unintelligible review document.

28 We assume the Zoning Code as it currently exists will be repealed and replaced with the new Zoning Code.

By collectively using the tracking matrix and fix-it list, MIG and City staff will be able to report to the Planning Commission and City Council—and the public—the
substantive changes made to the Zoning Code.

However, if the City requires a redline version, as
additional services we will reorganize the existing Code into the new structure and provide a redline version
created via the Word Compare Documents tool for final
adoption hearings.

The MIG Team will prepare the administrative draft
sections of the Zoning Code for review by City staff. MIG will complete an administrative draft of each for City
staff review, then conduct a series of meetings with staff to discuss the revisions before producing the second
administrative draft to share via Planning Commission/
City Council study sessions.

We have budgeted for two rounds of review: first and
second administrative drafts. City staff will provide all comments to the MIG Team using Word’s track-changes
function, with all staff comments consolidated and
resolved into a single document. MIG will provide
graphics with the second administrative draft.

4.1: Administrative Draft Zoning Code #1
We will deliver the first round of administrative draft Zoning Code revisions in related sections to facilitate City staff review. In summary, the revisions will include, per the RFP:
» Definitions/glossary
» Zoning districts and overlay zones
» Permitted, conditionally permitted, and prohibited
land uses
» Development standards (for residential and
non-residential, landscaping, signage, etc.)
» Parking requirements for all zones, including the City's downtown district
» Standards for special uses (temporary uses, minor
variances, nonconforming uses, etc.)
» Sign regulations
» Procedural administration and permits required
The first set will include Allowed Uses (a portion of
future Section 2), Development Standards (also a
portion of future Section 2), Standards for Specific Land Uses and Activities (Section 4), and Land Use Definitions (a portion of Section 7).

Terms and definitions, including both land uses and
general definitions, are currently addressed in the
Zoning Code in a single section. We recommend
dividing the new Section 7 (Definitions) into two parts:
the first to define land use terms (with a comprehensive definition for each entry in the land use tables) and the second for all other definitions.
7 Fig. 3: Pitched Roof
(2) Prohibited roofs. Mansard roofs and segments of pitched roofs applied only at the g’s edge shall not be permitted.
(3) Eave projection. For buildings that provide eaves, each dwelling shall have and maintain e projection between 18 inches and 24 inches on at least two (2) opposing sides, except as may wise be prescribed by the selected architectural style referenced above in subsection

5.060(A)(1).
(4) Exterior roof ladders. Exterior roof ladders shall be prohibited. Roof access shall only be ed from the building interior.
(5) Vents, gutters, and drain spouts. All vents, gutters and downspouts, louvers, and exposed flashing shall be concealed within the wall or roof construction or if exterior, shall consist of materials and a style characteristic of the selected architectural design style referenced above in subsection 153.135.060(A)(1). Plastic material shall be prohibited.

Exterior Building Walls.

29 As part of the second set, the general definitions
section will also be completed.

The second set will address Section 1 (Enactment,
Applicability, and Enforcement), and Section 3
(Regulations Applicable to All Zoning Districts).

This will include the rules of measurement, allowed
encroachments, fencing and walls, outdoor lighting,
landscaping, signs, parking standards, performance
standards, general site planning requirements, etc.

As part of the update, MIG will work with the City to
evaluate parking standards and explore amendments
to align with industry best practices, enabling accurate capture of parking demands according to land use.

The third round set will address Section 5
(Housing-related Provisions) and Section 6 (Code—
Administration). We will draft provisions relating to
Code administration, permit processing, and legislative actions focused on streamlining processes. Building
from our community engagement input and best
practices, we will assess the existing process and
reviewing body for each entitlement/action and work
with City staff to determine if revisions to processes and/ or reviewing bodies are necessary to facilitate project streamlining, including consideration of Minor Use
Permits and Minor Development Plans. We will include
a table that clearly identifies the review body for each type of review and entitlement: Design Review Board,
Building and Planning Director, Planning Commission,
and City Council.

4.2: Administrative Draft Zoning Code #2
Following receipt of staff's comments on the first draft, we will revise and prepare a second administrative draft Zoning Code, addressing staff revisions and adding
graphics.

4.3: Objective Design Standards Administrative
Draft #1
Per State law, qualifying residential and mixed-use
projects cannot be denied if they comply with
objective design standards (ODS). Currently, Zoning
Ordinance Section 5130.30 states that the City’s
Design Review Board is “authorized to consider only
the following aspects of a development proposal:
exterior elevations, landscaping, signs, relationship to surrounding development, and general overall aesthetic
appearance. The Board shall adopt guidelines to
assist with its review.” Guidelines are subjective and
inject uncertainty into the design review process. The
ODS will provide the proper regulatory framework
for the Board’s work. We propose to create ODS as a
document adopted by resolution separate from the new
Zoning Code but referenced therein. This will allow for easier modifications over time as needed. The ODS
will address site planning, building massing and form,
landscaping and related site improvements, and “back
of house” facilities such as mechanical equipment and
refuse collection areas. Rather than be prescriptive,
the ODS will provide developers and architects with
choices—all focused on achieving quality design. This
draft will be informed by the focus group interviews,
input from the community survey, and discussions from
the Commission and Council study sessions.

The first draft will be prepared in Word and consist only of text to allow for discussion and refinement before
the graphics are prepared. City staff will provide all
comments to the MIG Team using Word’s track-changes
function, with all staff comments consolidated and
resolved into a single document.

30 4.4: Objective Design Standards Administrative
Draft #2
Following receipt of staff’s comments on the first draft, we will prepare a comprehensive, highly illustrative ODS document in InDesign, including all graphics. This draft will also include a draft checklist as an appendix that will assist applicants and City staff with design review. City staff will provide a marked-up copy of the second draft that consolidates and resolves all comments.

4.5: Draft Zoning Map
We will prepare a draft GIS-based Zoning Map to reflect the new zones and overlays that correspond to the
current General Plan land use map. Because the City’s
current map does not appear to have been prepared
using GIS parcel data, we will obtain the parcel data
from open-source Los Angeles County resources to
create the base map and apply zone boundaries. We
will provide the draft Zoning Map to City staff for review.

City staff will provide a marked-up map consolidating
and resolving all comments.

4.6: Public Review Draft Zoning Code
MIG will prepare the complete Public Review Draft
Zoning Code for review by the community and Planning
Commission and City Council. We will work with the City to make the new Code easily accessible to the public
(including using color contrast in graphics accessible to a variety of color blindness types) and searchable, with headings formatted using Word’s Styles feature.

4.7: Public Review Draft Objective Design
Standards
Based on City staff comments on the second draft
(InDesign) version of the ODS, we will prepare the
version for public review prior to public hearings.

4.8: Public Review Draft Zoning Map
Based on City staff comments on the draft Zoning Map,
we will prepare the version for public review prior to
public hearings.

Task 4 Deliverables
» Administrative Draft Zoning Code #1 and #2
(electronic)
» Public Review Draft Zoning Code (electronic)
» Administrative Draft Objective Design Standards #1
and #2 (electronic)
» Public Review Draft Objective Design Standards
(electronic)
» Draft and Public Review Zoning Map (electronic)
TASK 5: CEQA ANALYSIS
From our research, it appears that the City adopted
the CEQA "common sense" exemption for the 2023
Land Use Element and 6th Cycle Housing Element.

Because the Zoning Code update implements these
two documents, we believe that tiering upon these prior documents can be justified, with a similar exemption
adopted for the Zoning Code update. We will consult
with the City Attorney to confirm this approach.

As an alternative, optional task, if directed by the
City Attorney, we can prepare an Initial Study that
presumably would lead to adoption of a Negative
Declaration or Mitigated Negative Declaration. The
approach will be confirmed during scope and budget
refinement (Task 1).

5.1: Notice of Exemption
MIG will prepare a Notice of Exemption as required by
CEQA, including a written justification.

31 5.2: Notices and Filings
Following final City Council action, MIG will prepare the Notice of Exemption for filing and file it with the County Clerk and State Clearinghouse.

Task 5 Deliverables
» Categorical Exemption Form and Written Justification
(electronic)
» Notice of Determination (electronic and paper
versions for filing)
TASK 6: PUBLIC HEARINGS AND FINAL

ZONING CODE
This task involves hearing attendance and preparation
of final documents in response to City Council direction.

In the RFP, the City identified three anticipated Planning Commission hearings and two City Council hearings.

Instead, we propose to engage with these bodies earlier in the program, in the study sessions described in Task

3.2. This early engagement will allow Commissioners
and Councilmembers to understand why and how
code changes are being made and to provide direction
when implementation choices arise. This approach will
streamline the hearing process to the point we believe
only one hearing before each body will be needed.

6.1: Planning Commission Hearing (1)
One MIG staff member will attend one hearing to
present the Zoning Code, ODS, and Zoning Map to the
Planning Commission (attendance will be in person).

MIG will prepare a PowerPoint presentation. The project budget assumes one round of City staff review of
the PowerPoint presentation, with all staff comments
consolidated and internal staff comments resolved.

Any recommended changes made by the Planning
Commission will be presented in the staff report to City Council.

6.2: City Council Hearing (1)
One MIG staff member will attend one hearing to
present the Zoning Code, ODS, Zoning Map, and
Planning Commission recommendations to the City
Council (attendance will be in person). MIG will prepare a PowerPoint presentation. The project budget assumes
one round of City staff review of the PowerPoint
presentation, with all staff comments consolidated and
internal staff comments resolved.

6.3: Final Zoning Code
Following final City Council action, MIG will make final revisions to the Zoning Code to incorporate changes
directed by the Council. We have provided an allowance
for this task as the time required cannot be anticipated.

This will be the version of the Zoning Code that City
staff will present for second reading. MIG will not attend the second reading unless requested as additional
services.

6.4: Final Objective Design Standards
Following final City Council action, MIG will make
final revisions to the objective design standards to
incorporate changes directed by the Council. We have
provided an allowance for this task as the time required cannot be anticipated. This will be the final version since the ODS will be adopted by resolution.

6.5: Final Zoning Map
Following final City Council action, MIG will make final revisions to the Zoning Map to incorporate changes
directed by the Council. We have provided an allowance
for this task as the time required cannot be anticipated.

This will be the version of the Zoning Map that City staff will present for second reading. MIG will not attend the second reading unless requested as additional services.

32 6.6: Project Close-out
Upon conclusion of all services, MIG will assemble all
final Word, InDesign, and GIS files for delivery to the City.

Task 6 Deliverables
» Planning Commission and City Council PowerPoint
presentations (electronic)
» Final Zoning Code (Word)
» Final Objective Design Standards (InDesign and pdf)
» Final Zoning Map (GIS files)
Optional Tasks
MIG can undertake the following tasks as optional
services.

OPTIONAL TASK A: STAFF REPORTS, ORDINANCES,

RESOLUTIONS
MIG will prepare staff reports for public hearings,
as well as the ordinance for Zoning Code and
Zoning Map amendments and Planning Commission
recommendation resolution. We will use templates
provided by City staff. We will prepare draft documents for City staff review and prepare the final documents to incorporate staff-directed revisions. The project budget assumes one round of City staff review of the staff
report and ordinance/resolution, with all staff comments consolidated and internal staff comments resolved.

For the City Council hearing, the staff report will
include the Planning Commission staff report as an
attachment, with a summary of Planning Commission
recommendations.

OPTIONAL TASK B: POST-ADOPTION FORMS AND

INFORMATIONAL GUIDES
Application forms may require updating to reflect,
for example, required information to be submitted for
review against the objective design standards or new
administrative processes. MIG can create the new
forms based on existing City templates or, if desired,
revamped materials that are more user friendly.

MIG can also develop a draft user-guide/handouts that
detail zoning requirements in an easy-to-read format.

We will work with the City to determine the content and appropriate format to convey the information. In recent work, MIG has created applicant checklists to guide
users in submitting and reviewing applications. The
handout may draw from this model, or may be higher
level, with graphics and images to further readability, understanding, and clarity; and to assist staff with
implementation of development standards. We will
determine the best approach in consultation with City
staff.

OPTIONAL TASK C: DOCUMENT ACCESSIBILITY
Digital content published by cities has to meet specific detailed accessibility criteria for people with visual
disabilities and screen reader users, consistent with
Department of Justice regulations. The deadline for
compliance is April 26, 2028 for cities with a total
population of less than 50,000. This optional task
includes document remediation to provide document
accessibility on the Final Zoning Code and Final
Objective Design Standards deliverables, assuming a
total page count of 450 pages.

33 Scope Assumptions
The work scope and budget include the following
assumptions.
» If the City’s primary contact to MIG changes during
the course of the project and necessitates more than
one hour of MIG staff time to reinitiate the project, this will be considered extra services.
» The project budget is an estimate of how project
costs are allocated among tasks. The MIG Team will
not exceed the total contract amount without the
express approval of the City. MIG may reallocate
costs among tasks as needed to carry out the phases
and tasks in the scope of work. MIG will notify the City of significant cost reallocations in conjunction with
monthly invoicing and progress reports.
» The amounts allocated for each task and subtask
reflect an estimate; work will be charged against the
total project budget, not against each individual task
budget.
» The City will compensate the MIG Team for work
carried out at the request of the City that is outside
of the approved scope of work. MIG will inform the
City of any work that is out of scope and subject to
additional costs prior to conducting the work. The
City will compensate the MIG Team for this work on a
time-and-expenses basis according to current billing
rate schedules.
» One round of review is budgeted for all products
unless otherwise specified in the work scope. All
comments from City staff will be consolidated into
a single set of non-conflicting comments in a single
document.
» Meetings will occur via teleconference unless
explicitly stated otherwise.
» Additional budget will be required if substantial
project description changes are made after the start
of the environmental impact analysis.
» City staff will be responsible for all public meeting/ hearing logistics and notices.
» The City will provide current and available GIS
data that is reasonably accurate for the purpose of
completing the project. If such is not available, MIG
will use data publicly available from the Los Angeles
County Assessor.
» The MIG Team will not produce any new GIS data,
other than what is necessary to carry out the tasks
outlined in the scope of work. Copies of any GIS files
created for the project will be delivered to the City as shapefiles.
» Zoning Code Sections will be delivered for City staff review in three parts to facilitate review, with all
administrative drafts (first drafts) anticipated to be
delivered to staff by April 2027. Second administrative drafts are anticipated to be delivered to staff by June 2027.
» City staff review times are assumed to be three
weeks for each Administrative Draft Zoning Code
Section. The ultimate project schedule may extend if
these review times are exceeded. Discussion about
specific standards and revisions will be a focus of
the bi-weekly coordination meetings to facilitate staff review of drafts.

34 Project Process Schedule PROJECT MANAGEMENT AND PUBLIC OUTREACH ZONING CODE AND CEQA DELIVERABLES Project Launch Initial Research & Analysis Draft Zoning Code & Objective Design Standards Final Drafts, Public Review, & Hearings Project Kick-Off
Meeting
Bi-Weekly Team Call
Inputs for City-Maintained
Website and Social Media
Focus Groups Interviews Planning Commission and
City Council Session
Planning
Commission
Hearing
City Council
Hearing
Memo:

Format, Style,
and Outline
Zoning Code
Assessment and
Tracking Tool
Final Zoning Map
Final Zoning
Code
Final ODS
Draft Zoning Map Hearing Zoning Map
Hearing
Zoning Code
Draft Zoning
Code #2
Administrative
Draft #1 Zoning
Code Set 3
Draft Zoning Hearing ODS
ODS #2
Administrative
Draft ODS #1
Categorical
Exemption
JULY 2026 AUGUST – NOVEMBER 2026 DECEMBER 2026 – JUNE 2027 JULY – OCTOBER 2027 Planning Commission and
City Council Session
Planning Commission and
City Council Session
Administrative
Draft #1 Zoning
Code Set 2
Administrative
Draft #1 Zoning
Code Set 1

35 AGREEMENT FOR PROFESSIONAL SERVICES
MIG has reviewed the provided Sample Agreement for Professional Services and have the following exceptions and changes.

To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, designated agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including reasonable fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which are caused by the negligent arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subContractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Contractor's Indemnitees’ choice , and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor City shall reimburse the Indemnitees Contractor for any and all legal expenses and costs incurred by Indemnitees Contractor according to the percentage of fault of the City in connection therewith.

City of Maywood | New Comprehensive Zoning Code
Hrs@ $305 Hrs@ $210 Hrs@ $210 Hrs@ $120 Hrs@ $120 Hrs@ $150 Hrs@ $265 Hrs@ $125 Hrs@ $175 Task 1: PROJECT KICK-OFF, COORDINATION, & MANAGEMENT

1.1 Scope Refinement and Kick-off Meeting 2 $610 4 $840 $0 $0 $0 $0 $0 $0 4 $700 10 $2,150 $2,150

1.2 Bi-weekly Coordination Meetings (36) 8 $2,440 36 $7,560 $0 18 $2,160 $0 4 $600 $0 $0 $0 66 $12,760 $12,760

1.3 Project Management and Invoicing (18 months) 8 $2,440 18 $3,780 $0 $0 $0 $0 $0 $0 54 $9,450 80 $15,670 $15,670 Subtotal 18 $5,490 58 $12,180 0 $0 18 $2,160 0 $0 4 $600 0 $0 0 $0 58 $10,150 156 $30,580 $0 $30,580 Task 2: INITIAL RESEARCH AND ANALYSIS

2.1 Memo: Format, Style Guide, and Outline 2 $610 4 $840 8 $1,680 8 $960 $0 $0 $0 $0 $0 22 $4,090 $4,090

2.2 Zoning Code Assessment and ODS Options 4 $1,220 12 $2,520 40 $8,400 20 $2,400 $0 $0 $0 $0 $0 76 $14,540 $14,540

2.3 Set Up and Maintain Tracking List $0 8 $1,680 8 $1,680 20 $2,400 $0 $0 $0 $0 $0 36 $5,760 $5,760 Subtotal 6 $1,830 24 $5,040 56 $11,760 48 $5,760 0 $0 0 $0 0 $0 0 $0 0 $0 134 $24,390 $0 $24,390 Task 3: PUBLIC OUTREACH

3.1 Focus Group Interviews $0 10 $2,100 $0 14 $1,680 $0 $0 $0 $0 $0 24 $3,780 $3,780

3.2 PC/CC Study Sessions (3) 3 $915 28 $5,880 $0 32 $3,840 36 $4,320 $0 $0 $0 $0 99 $14,955 $150 $15,105

3.3 Online Survey 2 $610 16 $3,360 $0 16 $1,920 $0 $0 $0 16 $2,000 $0 50 $7,890 $7,890

3.4 Website and Social Media Content (allowance) $0 8 $1,680 $0 $0 16 $1,920 $0 $0 8 $1,000 $0 32 $4,600 $4,600 Subtotal 5 $1,525 62 $13,020 0 $0 62 $7,440 52 $6,240 0 $0 0 $0 24 $3,000 0 $0 205 $31,225 $150 $31,375 Task 4: DRAFT ZONING CODE, ODS, & MAP

4.1 Administrative Draft Zoning Code #1 24 $7,320 100 $21,000 200 $42,000 80 $9,600 134 $16,080 $0 $0 $0 $0 538 $96,000 $96,000

4.2 Administrative Draft Zoning Code #2 12 $3,660 40 $8,400 40 $8,400 40 $4,800 20 $2,400 $0 $0 $0 $0 152 $27,660 $27,660

4.3 Objective Design Standards Draft #1 16 $4,880 40 $8,400 4 $840 120 $14,400 $0 $0 $0 $0 $0 180 $28,520 $28,520

4.4 Objective Design Standards Draft #2 8 $2,440 20 $4,200 $0 40 $4,800 $0 $0 $0 $0 $0 68 $11,440 $11,440

4.5 Draft Zoning Map 2 $610 8 $1,680 $0 $0 60 $7,200 $0 $0 $0 $0 70 $9,490 $9,490

4.6 Public Review Draft Zoning Code 8 $2,440 20 $4,200 20 $4,200 20 $2,400 8 $960 $0 $0 $0 $0 76 $14,200 $14,200

4.7 Public Review Draft Objective Design Standards 4 $1,220 8 $1,680 $0 24 $2,880 $0 $0 $0 $0 $0 36 $5,780 $5,780

4.8 Public Review Draft Zoning Map 1 $305 2 $420 $0 $0 24 $2,880 $0 $0 $0 $0 27 $3,605 $3,605 Subtotal 75 $22,875 238 $49,980 264 $55,440 324 $38,880 246 $29,520 0 $0 0 $0 0 $0 0 $0 1147 $196,695 $0 $196,695 Task 5: CEQA ANALYSIS

5.1 Notice of Exemption $0 2 $420 $0 $0 $0 20 $3,000 2 $530 $0 $0 24 $3,950 $3,950

5.2 Notices and Filings (allowance) $0 1 $210 $0 $0 $0 24 $3,600 2 $530 $0 $0 27 $4,340 $150 $4,490 Subtotal 0 $0 3 $630 0 $0 0 $0 0 $0 44 $6,600 4 $1,060 0 $0 0 $0 51 $8,290 $150 $8,440 Task 6: PUBLIC HEARINGS AND FINAL CODE, ODS, MAP

6.1 Planning Commission Hearing (1) $0 10 $2,100 $0 12 $1,440 $0 $0 $0 $0 $0 22 $3,540 $50 $3,590

6.2 City Council Hearing (1) $0 12 $2,520 $0 4 $480 $0 $0 $0 $0 $0 16 $3,000 $50 $3,050

6.3 Final Zoning Code 4 $1,220 16 $3,360 16 $3,360 $0 12 $1,440 $0 $0 $0 $0 48 $9,380 $9,380

6.4 Final Objective Design Standards 2 $610 12 $2,520 $0 16 $1,920 $0 $0 $0 $0 $0 30 $5,050 $5,050

6.5 Final Zoning Map $0 2 $420 $0 $0 6 $720 $0 $0 $0 $0 8 $1,140 $1,140 Professional
Fees
Totals
MIG, Inc.

S. Perez-Rojas F. Carrillo
Project
Administrator
Engagement
Specialist Principal-in-Charge CEQA Analyst
G. Sharrow T. Hocquet M. Campbell
Cost Proposal
MIG
Direct
Costs Sr. CEQA
Advisor Project Manager
B. Connor
Associate/Urban
Designer
MIG
Totals
A. Cook/ S.

Brekke
Sr. Code Specialist
L. Stetson
Planner/Graphics
C. Hile
MIG, Inc. Client Name - Project Name | Fee Proposal
City of Maywood | New Comprehensive Zoning Code
Hrs@ $305 Hrs@ $210 Hrs@ $210 Hrs@ $120 Hrs@ $120 Hrs@ $150 Hrs@ $265 Hrs@ $125 Hrs@ $175 Professional
Fees
Totals
MIG, Inc.

S. Perez-Rojas F. Carrillo
Project
Administrator
Engagement
Specialist Principal-in-Charge CEQA Analyst
G. Sharrow T. Hocquet M. Campbell
Cost Proposal
MIG
Direct
Costs Sr. CEQA
Advisor Project Manager
B. Connor
Associate/Urban
Designer
MIG
Totals
A. Cook/ S.

Brekke
Sr. Code Specialist
L. Stetson
Planner/Graphics
C. Hile

6.6 Project Close-out $0 4 $840 $0 $0 2 $240 $0 $0 $0 6 $1,050 12 $2,130 $2,130 Subtotal 6 $1,830 56 $11,760 16 $3,360 32 $3,840 20 $2,400 0 $0 0 $0 0 $0 6 $1,050 136 $24,240 $100 $24,340 110 $33,550 441 $92,610 336 $70,560 484 ###### 318 $38,160 48 $7,200 4 $1,060 24 $3,000 64 ###### 1829 $315,420 $400 $315,820 10% Markup (on Subconsultants and Direct Costs) $40 $40 $315,860
Optional Tasks - Estimated Costs Rates/compensation for any “additional services” and optional tasks will be consistent with the rate schedule provided for project tasks.

Staff Reports for Hearings $8,000
Post-adoption Forms and Informational Guides $15,000 NTE $0 Document Accessibility $4,000 Cushion ($40)
Optional Tasks Subtotal $27,000

TOTAL PROJECT COSTS

SUBTOTAL
City of Maywood | New Comprehensive Zoning Code
Hrs@ $305 Hrs@ $210 Hrs@ $210 Hrs@ $120 Hrs@ $120 Hrs@ $150 Hrs@ $265 Hrs@ $125 Hrs@ $175 Task 1: PROJECT KICK-OFF, COORDINATION, & MANAGEMENT

1.1 Scope Refinement and Kick-off Meeting 2 $610 4 $840 $0 $0 $0 $0 $0 $0 4 $700 10 $2,150 $2,150

1.2 Bi-weekly Coordination Meetings (36) 8 $2,440 36 $7,560 $0 18 $2,160 $0 4 $600 $0 $0 $0 66 $12,760 $12,760

1.3 Project Management and Invoicing (18 months) 8 $2,440 18 $3,780 $0 $0 $0 $0 $0 $0 54 $9,450 80 $15,670 $15,670 Subtotal 18 $5,490 58 $12,180 0 $0 18 $2,160 0 $0 4 $600 0 $0 0 $0 58 $10,150 156 $30,580 $0 $30,580 Task 2: INITIAL RESEARCH AND ANALYSIS

2.1 Memo: Format, Style Guide, and Outline 2 $610 4 $840 8 $1,680 8 $960 $0 $0 $0 $0 $0 22 $4,090 $4,090

2.2 Zoning Code Assessment and ODS Options 4 $1,220 12 $2,520 40 $8,400 20 $2,400 $0 $0 $0 $0 $0 76 $14,540 $14,540

2.3 Set Up and Maintain Tracking List $0 8 $1,680 8 $1,680 20 $2,400 $0 $0 $0 $0 $0 36 $5,760 $5,760 Subtotal 6 $1,830 24 $5,040 56 $11,760 48 $5,760 0 $0 0 $0 0 $0 0 $0 0 $0 134 $24,390 $0 $24,390 Task 3: PUBLIC OUTREACH

3.1 Focus Group Interviews $0 10 $2,100 $0 14 $1,680 $0 $0 $0 $0 $0 24 $3,780 $3,780

3.2 PC/CC Study Sessions (3) 3 $915 28 $5,880 $0 32 $3,840 36 $4,320 $0 $0 $0 $0 99 $14,955 $150 $15,105

3.3 Online Survey 2 $610 16 $3,360 $0 16 $1,920 $0 $0 $0 16 $2,000 $0 50 $7,890 $7,890

3.4 Website and Social Media Content (allowance) $0 8 $1,680 $0 $0 16 $1,920 $0 $0 8 $1,000 $0 32 $4,600 $4,600 Subtotal 5 $1,525 62 $13,020 0 $0 62 $7,440 52 $6,240 0 $0 0 $0 24 $3,000 0 $0 205 $31,225 $150 $31,375 Task 4: DRAFT ZONING CODE, ODS, & MAP

4.1 Administrative Draft Zoning Code #1 24 $7,320 100 $21,000 200 $42,000 80 $9,600 134 $16,080 $0 $0 $0 $0 538 $96,000 $96,000

4.2 Administrative Draft Zoning Code #2 12 $3,660 40 $8,400 40 $8,400 40 $4,800 20 $2,400 $0 $0 $0 $0 152 $27,660 $27,660

4.3 Objective Design Standards Draft #1 16 $4,880 40 $8,400 4 $840 120 $14,400 $0 $0 $0 $0 $0 180 $28,520 $28,520

4.4 Objective Design Standards Draft #2 8 $2,440 20 $4,200 $0 40 $4,800 $0 $0 $0 $0 $0 68 $11,440 $11,440

4.5 Draft Zoning Map 2 $610 8 $1,680 $0 $0 60 $7,200 $0 $0 $0 $0 70 $9,490 $9,490

4.6 Public Review Draft Zoning Code 8 $2,440 20 $4,200 20 $4,200 20 $2,400 8 $960 $0 $0 $0 $0 76 $14,200 $14,200

4.7 Public Review Draft Objective Design Standards 4 $1,220 8 $1,680 $0 24 $2,880 $0 $0 $0 $0 $0 36 $5,780 $5,780

4.8 Public Review Draft Zoning Map 1 $305 2 $420 $0 $0 24 $2,880 $0 $0 $0 $0 27 $3,605 $3,605 Subtotal 75 $22,875 238 $49,980 264 $55,440 324 $38,880 246 $29,520 0 $0 0 $0 0 $0 0 $0 1147 $196,695 $0 $196,695 Task 5: CEQA ANALYSIS

5.1 Notice of Exemption $0 2 $420 $0 $0 $0 20 $3,000 2 $530 $0 $0 24 $3,950 $3,950

5.2 Notices and Filings (allowance) $0 1 $210 $0 $0 $0 24 $3,600 2 $530 $0 $0 27 $4,340 $150 $4,490 Subtotal 0 $0 3 $630 0 $0 0 $0 0 $0 44 $6,600 4 $1,060 0 $0 0 $0 51 $8,290 $150 $8,440 Task 6: PUBLIC HEARINGS AND FINAL CODE, ODS, MAP

6.1 Planning Commission Hearing (1) $0 10 $2,100 $0 12 $1,440 $0 $0 $0 $0 $0 22 $3,540 $50 $3,590

6.2 City Council Hearing (1) $0 12 $2,520 $0 4 $480 $0 $0 $0 $0 $0 16 $3,000 $50 $3,050

6.3 Final Zoning Code 4 $1,220 16 $3,360 16 $3,360 $0 12 $1,440 $0 $0 $0 $0 48 $9,380 $9,380

6.4 Final Objective Design Standards 2 $610 12 $2,520 $0 16 $1,920 $0 $0 $0 $0 $0 30 $5,050 $5,050

6.5 Final Zoning Map $0 2 $420 $0 $0 6 $720 $0 $0 $0 $0 8 $1,140 $1,140 Professional
Fees
Totals
MIG, Inc.

S. Perez-Rojas F. Carrillo
Project
Administrator
Engagement
Specialist Principal-in-Charge CEQA Analyst
G. Sharrow T. Hocquet M. Campbell
Cost Proposal
MIG
Direct
Costs Sr. CEQA
Advisor Project Manager
B. Connor
Associate/Urban
Designer
MIG
Totals
A. Cook/ S.

Brekke
Sr. Code Specialist
L. Stetson
Planner/Graphics
C. Hile
MIG, Inc. Client Name - Project Name | Fee Proposal

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MOHAMMAD MOSTAHKAMI, PE
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6487 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD, CALIFORNIA, ADOPTING THE CITY OF MAYWOOD

MICRO-TRENCHING POLICY FOR TELECOMMUNICATIONS AND BROADBAND

SERVICE CONNECTIONS WITHIN THE PUBLIC RIGHT-OF-WAY
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 6487, adopting the City of Maywood MicroTrenching Policy for Telecommunications and Broadband Service Connections within the public right-of-way.

BACKGROUND:

The City's primary broadband infrastructure and main undergrounding facilities have been completed. Future broadband work is anticipated to primarily consist of service and last-mile connections from the existing broadband main lines to individual properties, businesses, and residents where micro-trenching is proposed within the public right-of-way. The proposed Policy is intended to establish consistent requirements and procedures for this work while protecting the City's roadway infrastructure and minimizing impacts to recently improved streets.

California Government Code Section 65964.5, enacted through Senate Bill 378 (Chapter 677, Statutes of 2021), establishes requirements for qualifying micro-trenching for the installation of underground fiber. The proposed Policy provides that the City will administer micro-trenching consistent with Government Code Section 65964.5 and subsequent amendments to applicable State law. Nothing in the Policy is intended to prohibit or conflict with State law.

DISCUSSION:

The proposed Policy requires a City permit for micro-trenching within the City's right-of-way, unless otherwise authorized by applicable law. Each proposed installation will be reviewed by the City Engineer, including consideration of existing pavement condition, proposed trench location, utility conflicts, drainage facilities, pedestrian and ADA facilities, planned City pavement improvements, traffic and public safety, and proposed restoration methods.

The City's adopted Pavement Moratorium Policy will remain applicable to micro-trenching to the extent permitted by applicable State law. Proposed micro-trenching within a street subject to the pavement moratorium will be reviewed by the City Engineer. Where micro-trenching is permitted under State law, the City Engineer may establish appropriate conditions, construction requirements, and pavement restoration requirements to protect the City's pavement investment, provided such requirements are consistent with State law.

The Policy establishes preferred locations for micro-trenching to minimize impacts to the structural integrity and useful life of City roadways. Whenever feasible, micro-trenching should avoid vehicle wheel paths, existing pavement cracks, areas of significant pavement distress, pavement edges, drainage facilities, ADA facilities, and locations that conflict with planned City improvements. Broadband providers are also encouraged to coordinate micro-trenching with the City's Capital Improvement Program and planned pavement rehabilitation, resurfacing, or preservation projects.

All pavement disturbed by micro-trenching will be restored in accordance with the City's adopted Pavement Restoration Standards and Matrix, as applicable. The City Engineer may require restoration beyond the physical width of the trench when necessary to protect the pavement from premature deterioration, including where the trench is located within or near a vehicle wheel path, existing pavement crack, pavement edge, previously repaired pavement, or area of pavement distress.

All micro-trenching work will be subject to City inspection. The Permittee will be required to provide sufficient advance notice for inspection of the work, including existing conditions, utility verification, trench excavation, conduit installation, backfill and grout/slurry placement, pavement restoration, and final completion. The Permittee will also be responsible for repairing settlement, cracking, pavement failure, or other deficiencies attributable to the microtrenching installation or restoration.

The Policy also establishes requirements for above-ground facilities, permit and inspection fees, emergency work, and situations involving a specific adverse impact on public health or safety. The City Engineer is authorized to establish administrative procedures, standard drawings, construction details, inspection procedures, application requirements, and supplemental restoration requirements necessary to implement the Policy, consistent with applicable State law.

Staff recommends adoption of the attached Resolution adopting Micro-Trenching Policy to establish a consistent process for reviewing and administering future micro-trenching applications within the City's public right-of-way.

ENVIRONMENTAL IMPACT:

Adoption of the Micro-Trenching Policy is an administrative action establishing requirements and procedures for telecommunications and broadband facilities within existing public rights-of-way. Adoption of the Policy will not, by itself, result in construction or a physical change to the environment.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no anticipated additional impact on the General Fund from adoption of the Micro-Trenching Policy.

ATTACHMENT(S)

1. Resolution No. 6487 - Adopting the City of Maywood Micro-Trenching Policy

2. Exhibit A: Maywood Micro Trenching Policy Sept 2026

RESOLUTION NO. 6487

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, ADOPTING THE CITY OF

MAYWOOD MICRO-TRENCHING POLICY FOR

TELECOMMUNICATIONS AND BROADBAND SERVICE

CONNECTIONS WITHIN THE PUBLIC RIGHT-OF-WAY
WHEREAS, the City of Maywood (“City”) has jurisdiction over streets, alleys, and other public rights-of-way within the City; and
WHEREAS, the City recognizes the importance of facilitating telecommunications and broadband service connections while protecting the City’s roadway infrastructure and minimizing impacts to recently improved streets; and
WHEREAS, the City’s primary broadband infrastructure and main undergrounding facilities have been completed, and future broadband work is anticipated to primarily consist of service and last-mile connections from existing broadband main lines to individual properties, businesses, and residents; and
WHEREAS, micro-trenching provides a method for installing underground fiber-optic telecommunications and broadband facilities within the public right-of-way; and WHEREAS, California Government Code Section 65964.5, enacted through Senate Bill 378 (Chapter 677, Statutes of 2021), establishes requirements applicable to qualifying microtrenching for the installation of underground fiber; and WHEREAS, the City desires to establish consistent requirements and procedures for the permitting, review, construction, inspection, and pavement restoration associated with micro-trenching within City-owned streets, alleys, and other public rights-of-way; and WHEREAS, the proposed Micro-Trenching Policy is intended to be administered consistent with California Government Code Section 65964.5 and any subsequent amendments to applicable State law, and nothing in the Policy is intended to prohibit or conflict with State law; and
WHEREAS, the proposed Micro-Trenching Policy establishes requirements addressing City permits, City Engineer review, preferred trench locations, coordination with City projects, pavement restoration, construction and inspection, restoration warranties, above-ground appurtenances, fees, emergency work, and specific adverse impacts to public health or safety; and
WHEREAS, the proposed Micro-Trenching Policy provides that the City’s adopted Pavement Moratorium Policy remains applicable to micro-trenching to the extent permitted by applicable State law and authorizes the City Engineer to establish appropriate construction and pavement restoration requirements consistent with State law; and WHEREAS, the City Council desires to adopt the Micro-Trenching Policy to establish a consistent process for the review and administration of future micro-trenching applications within the City’s public right-of-way.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD HEREBY FINDS, DETERMINES, AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby adopts the City of Maywood Micro-Trenching Policy – Telecommunications and Broadband Service Connections, attached hereto as Exhibit A and incorporated herein by reference.

SECTION 3. The Micro-Trenching Policy shall apply to micro-trenching applications submitted after the effective date of this Resolution, subject to applicable federal and State law.

SECTION 4. The City Engineer is authorized to administer and implement the MicroTrenching Policy and to establish if necessary administrative procedures, standard drawings, construction details, inspection procedures, application requirements, and supplemental pavement restoration requirements necessary to implement the Policy, provided such requirements are consistent with the Policy, the City’s adopted Pavement Moratorium Policy, the City’s Pavement Restoration Standards, and applicable State law.

SECTION 5. Nothing in this Resolution or the Micro-Trenching Policy shall be construed to prohibit, restrict, or conflict with applicable federal or State law. All micro-trenching work shall comply with applicable federal, State, County, and City requirements.

SECTION 6. The Micro-Trenching Policy shall become effective upon adoption of this Resolution by the City Council.

SECTION 7. If any provision of this Resolution or the Micro-Trenching Policy is determined to be invalid by a court of competent jurisdiction, such determination shall not affect the validity of the remaining provisions.

SECTION 8. The City Clerk shall certify to the adoption of this Resolution and shall cause the same to be entered into the Book of Resolutions of the City of Maywood.

PASSED, APPROVED, AND ADOPTED this 23rd day of September, 2026.

Heber Marquez, Mayor

ATTEST: APPROVED AS TO FORM:

Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA
I, Miguel Leon, Deputy City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6487 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 23rd day of September 2026, by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:

Miguel Leon, Deputy City Clerk

EXHIBIT A

MICRO TRENCHING POLICY

TELECOMMUNICATIONS AND BROADBAND SERVICE CONNECTIONS
[to be added after adoption of resolution]

EXHIBIT A

CITY OF MAYWOOD

MICRO-TRENCHING POLICY
Telecommunications and Broadband Service Connections

1. PURPOSE
The purpose of this Policy is to establish requirements and procedures for microtrenching associated with the installation of underground fiber-optic telecommunications and broadband facilities within the City of Maywood public right-of-way.

The Policy is intended to facilitate broadband service connections to properties and residents while protecting the City's roadway infrastructure and minimizing impacts to recently improved streets.

2. APPLICABILITY
The City's primary broadband infrastructure and main undergrounding facilities have been completed. This Policy is intended primarily to govern future service and last-mile connections from the existing broadband main lines to individual properties, businesses, and residents where micro-trenching is proposed within the public right-of-way.

This Policy applies to micro-trenching proposed within City-owned streets, alleys, and other public rights-of-way under the City's jurisdiction.

All work shall comply with applicable federal and State laws, the Maywood Municipal Code, City engineering standards, traffic-control requirements, and the City's adopted Pavement Moratorium Policy and Pavement Restoration Standards, to the extent consistent with applicable State law.

3. DEFINITIONS
Micro-Trenching means a narrow excavation within the public right-of-way for installation of underground fiber-optic telecommunications or broadband facilities.

For purposes of California Government Code Section 65964.5, a microtrench is generally an excavation no more than four (4) inches wide and between twelve (12) and twenty-six (26) inches deep, created to install a subsurface pipe or conduit for underground fiber. A different depth may be permitted where authorized by applicable law.

Permittee means the telecommunications provider, broadband provider, contractor, or other entity authorized to perform the micro-trenching work.

4. STATE LAW
California Government Code Section 65964.5, enacted through Senate Bill 378 (Chapter 677, Statutes of 2021), requires a local agency with jurisdiction over excavations to allow qualifying microtrenching for installation of underground fiber,

unless the local agency makes a written finding that allowing the installation would have a specific adverse impact on public health or safety.

The City shall administer this Policy consistent with Government Code Section 65964.5 and any subsequent amendments to applicable State law.

Nothing in this Policy is intended to prohibit or conflict with a requirement of State law.

5. RELATIONSHIP TO PAVEMENT MORATORIUM
The City's adopted Pavement Moratorium Policy remains applicable to micro-trenching to the extent permitted by applicable State law.

Proposed micro-trenching within a street subject to the pavement moratorium shall be reviewed by the City Engineer.

Where micro-trenching is permitted under State law, the City Engineer may establish appropriate conditions, construction requirements, and pavement restoration requirements to protect the City's pavement investment, provided such requirements are consistent with State law.

6. PERMIT REQUIRED
All micro-trenching within the City right-of-way shall require a City permit unless otherwise authorized by applicable law.

The permit application shall include information reasonably required by the Contract City Engineer, including:
• Proposed alignment;
• Trench width and depth;
• Existing pavement condition;
• Existing utility information;
• Proposed conduit and fiber;
• Proposed backfill and restoration;
• Construction schedule;
• Traffic-control measures; and
• Locations of handholes, vaults, terminals, or other appurtenances.

7. CITY ENGINEER REVIEW
The City Engineer shall review each proposed micro-trenching installation and may establish reasonable conditions necessary to protect the public right-of-way, provided such conditions are consistent with applicable State law.

The review may consider:
• Existing pavement condition;
• Age and type of pavement improvement;
• Proposed trench location;
• Whether the trench is within a vehicle wheel path;

• Existing utility conflicts;
• Drainage facilities;
• Pedestrian and ADA facilities;
• Planned City pavement improvements;
• Traffic and public safety; and
• Proposed restoration methods.

8. LOCATION
Whenever feasible, micro-trenching shall be located to minimize impacts to the structural integrity and useful life of the roadway.

The preferred location should avoid, where reasonably feasible:
• Vehicle wheel paths;
• Existing pavement cracks;
• Areas of significant pavement distress;
• Pavement edges;
• Drainage facilities;
• ADA facilities; and
• Locations that conflict with planned City improvements.

The City Engineer may approve an alternative location when necessary to comply with applicable law or accommodate existing conditions.

9. COORDINATION WITH CITY PROJECTS
Whenever feasible, broadband providers shall coordinate micro-trenching with the City's Capital Improvement Program and planned pavement rehabilitation, resurfacing, or preservation projects.

The City may require reasonable coordination of construction schedules to minimize repeated disturbance of the same roadway.

10. PAVEMENT RESTORATION
All pavement disturbed by micro-trenching shall be restored in accordance with the City's adopted Pavement Restoration Standards and Matrix, as applicable.

The City Engineer may require restoration beyond the physical width of the trench when necessary to protect the pavement from premature deterioration.

Additional restoration requirements may be imposed when the micro-trench is located:
• Within or near a vehicle wheel path;
• Near an existing pavement crack;
• Near the pavement edge;
• Within previously repaired pavement;
• Within an area of pavement distress; or

• In another location where enhanced restoration is necessary.

11. CONSTRUCTION AND INSPECTION
All micro-trenching shall be subject to City inspection.

The Permittee shall provide sufficient advance notice for inspection of:

1. Existing conditions;

2. Utility verification;

3. Trench excavation;

4. Conduit installation;

5. Backfill and grout/slurry placement;

6. Pavement restoration; and

7. Final completion.

The City Engineer may require additional inspections when necessary.

12. RESTORATION WARRANTY
The Permittee shall be responsible for maintaining the pavement restoration during the applicable warranty period established by the City.

The Permittee shall promptly repair, at its own expense, settlement, cracking, pavement failure, or other deficiencies attributable to the micro-trenching installation or restoration.

The City Engineer may require appropriate performance security when authorized and determined necessary.

13. ABOVE-GROUND APPURTENANCES
Handholes, vaults, terminals, cabinets, pedestals, and other facilities shall be located and designed to the satisfaction of the City Engineer.

Such facilities shall not obstruct sidewalks, ADA facilities, driveways, drainage, sight distance, bicycle facilities, or other public improvements.

14. FEES
The City will impose fees for processing and issuing micro-trenching permits and inspecting the installation consistent with Government Code Section 65964.5 and the City’s Fee Schedule.

15. EMERGENCY WORK
Emergency work necessary to protect public health, safety, property, or continuity of essential utility service may proceed in accordance with applicable emergency procedures.

The Permittee shall notify the City as soon as practicable and shall complete all required permanent restoration.

16. SPECIFIC ADVERSE IMPACT ON PUBLIC HEALTH OR SAFETY

If the City determines that a proposed micro-trenching installation would have a specific adverse impact on public health or safety, the City may make a written finding as provided by Government Code Section 65964.5.

Any such finding shall identify the specific public health or safety impact supporting the determination.

17. CITY ENGINEER AUTHORITY
The City Engineer is authorized if necessary to establish administrative procedures, standard drawings, construction details, inspection procedures, application requirements, and supplemental restoration requirements necessary to implement this Policy.

Such requirements shall be consistent with this Policy, the City's adopted Pavement Moratorium Policy, the City's Pavement Restoration Standards, and applicable State law.

18. COMPLIANCE WITH OTHER LAWS
Nothing in this Policy relieves the Permittee from complying with applicable federal, State, County, City, utility, safety, environmental, traffic-control, Underground Service Alert, or California Public Utilities Commission requirements.

19. EFFECTIVE DATE
This Policy shall become effective upon adoption by the City Council and shall apply to micro-trenching applications submitted thereafter, unless otherwise determined by the Contract City Engineer in accordance with applicable law.

20. PERIODIC REVIEW
The City Engineer shall periodically review this Policy and recommend amendments to the City Council as appropriate based on changes in State law, broadband deployment, pavement performance, construction practices, and the City's experience with microtrenching.

Reference: California Government Code § 65964.5, as added by Stats. 2021, Ch. 677 (SB 378).

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: GABRIEL GRAJEDA, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVAL OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CITY FABRICK, IN AMOUNT NOT EXCEED $149,790 AND APPROPRIATE $107,000 FROM GRANT FUND (261) AND $42,790 FROM GAS

TAX FUND FOR NON-GRANT ELIGIBLE COSTS
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve Amendment No. 1 to the Professional Services Agreement with City Fabrick for continued technical assistance services until March 31, 2029 for an amount not-to-exceed $149,790.

2. Authorize the City Manager to execute the Agreement, subject to approval as to form by the City Attorney.

BACKGROUND:

The Los Angeles County Regional Park and Open Space District (RPOSD) administers Measure A funding through their Technical Assistance Program (TAP) for the purposes of expanding access to open space and development of park projects. In 2022, the City received a planning grant from RPOSD to focus on improvements along the Randolph Street Corridor. In 2023, City Fabrick was awarded a contract through a Request for Proposals (RFP) process and a Professional Services Agreement was entered into in July 2023.

Since that time, the project has completed early-stage planning and feasibility efforts, including project evaluation, due diligence, entitlement assessment, partnership development, and conceptual renderings. More recently, on January 21, 2026, City Council was presented with a possible one-way circulation option study for further review.

The focus of the project remains the development of the Randolph Corridor into a pedestrian-friendly community asset that connects nearby schools, parks, neighborhoods, and the Los Angeles River.

DISCUSSION:

The project is now proceeding into a second phase of work. However, the term of the Professional Services Agreement with City Fabrick was effective through December 31, 2024, and requires an amended to move into the subsequent phase. This amendment will move the project from early planning concepts into community-vetted technical analysis and conceptual/schematic design for a contract amount not-to-exceed $149,790.

As of September 1, 2026, the City has been approved for $130,000 in grant funding from the RPOSD for TAP use which will provide for the majority of funding for the next phase of the project, that will include community

engagement and design development needed to position the project for future capital funding. Of the not-to-exceed $149,790 contract amount with City Fabrick, $107,000 will be paid for with TAP grant funding. The remaining $42,790 of the contract amount is to be paid with Gas Tax funds for items that are not eligible under TAP funding, and will be equally shared by the City of Bell as a partner to this project. The non-grant eligible cost encompasses a one-way traffic circulation study necessary for the project to advance. The City of Maywood and the City of Bell have a mutual understanding and have agreed to share the total non-grant eligible cost of $42,790 equally. Accordingly, the City of Bell will be responsible for reimbursing the City of Maywood for 50% of the total cost or $21,395.

City Fabrick remains a highly sought-after partner for public sector agencies and nonprofit organizations in the development of urban space and it is recommended that their services be retained based on their knowledge of the project, expertise, operational efficiency, and to ensure continuity of the project. Additionally, City Fabrick also remains an RPOSD approved vendor that has been approved by RPOSD for technical services associated with this grant.

For these reasons, it is recommended that City Fabrick perform the necessary urban design services for the next phase of the project outlined in Amendment No. 1. The Amendment continues the scope of work where the project left off and establishes the remaining cost and compensation for remaining design services.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

If this item is approved, City Fabrick will be awarded an amount not to exceed $149,790. The funding will be appropriated as follows:
1)- $107,000 from Grant Fund (261); and
2)-$42,790 from Gas Tax Fund (212) with the understanding that the City of Bell will reimburse $21,395 for its share to the City of Maywood's Gas Tax Fund (212)

ATTACHMENT(S)

1. Amendment No. 1 to the Professional Services Agreement with City Fabrick

2. Technical Assistance Program (TAP) Notice to Proceed – City of Maywood – September 1, 2026

3. February 22, 2023 Agenda Report – Professional Services Agreement with City Fabrick

4. Professional Services Agreement with City Fabrick – Effective July 31, 2023

1 AMENDMENT NO. 1 TO THE

PROFESSIONAL SERVICES AGREEMENT

WITH CITY FABRICK FOR TECHNICAL ASSISTANCE SERVICES
This Amendment No. 1 (“Amendment”) is entered into as of September 23, 2026, and is to that Professional Services Agreement dated July 31, 2023, by and between the City of Maywood, a California municipal corporation (“City”) and City Fabrick (“Consultant”). City and Consultant are sometimes referred to as the “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, City and Consultant entered into a Professional Services Agreement (“Agreement”) on July 31, 2023, for Professional Technical Assistance Services related to the Randolph Avenue Beautification Project, now referred to as the Randolph Avenue Park Trail Project; and
WHEREAS, the City has been approved for grant funds in the amount of $130,000 from the Los Angeles County Regional Park and Open Space District explicitly for the expansion of open space; and
WHEREAS, City desires to retain Consultant and Consultant desires to serve City to perform these services in the second phase of urban design services; and WHEREAS, the Parties desire to amend the Agreement to amend the termination date, establish compensation for the second phase of services, and update the remaining scope of services of the Agreement;
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, the Parties agree as follows:

Section 1. Term of Agreement.

Section 2 of the Agreement is hereby amended to read as follows:
“The term of this Agreement shall be from the Effective Date through March 31, 2029, unless sooner terminated as provided in Section 12 of this Agreement or extended.” Section 2. Revised Scope of Work.

Consultant shall provide the City with continued services related to urban design that reflects the second phase of the project which shall entail community engagement, traffic and collision analysis study, and schematic design alternatives of Randolph Street that is more particularly described in Exhibit A-1.

2 Section 3. Compensation.

For services provided by Consultant, the City agrees to compensate Consultant a fixed fee sum not-to-exceed $149,790 for the second phase of the project more particularly described in Exhibit B-1.

Section 4. Agreement in Full Force and Effect.

Except as expressly modified by this Amendment, all other provisions of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment and the provisions of the Agreement, the provisions of this Amendment shall control.

TO EFFECTUATE THIS AMENDMENT, the Parties have caused their duty authorized representatives to execute this Amendment to the Agreement as of the date written above.

3 City: City of Maywood
By:

Jennifer Vasquez, City Manager
ATTEST:

Consultant: City Fabrick
By:

Name: Brian Ulaszewski
Title: Principal & Executive Director
Miguel Leon, Deputy City Clerk
APPROVED AS FORM:

Roxanne Diaz, City Attorney

4 EXHIBIT A-1

REVISED SCOPE OF SEVICES

5

6

7

8

9

10

11 EXHIBIT B-1

COMPENSATION
For services provided by Consultant, the City shall compensate Consultant a fixed fee sum not-to-exceed one hundred forty-nine thousand seven hundred ninety dollars ($149,790) for the second phase of the project. The Budget Detail attached hereto as part of this Exhibit B-1 contains the line-item details for Services. Consultant shall comply with all requirements requested by the City on behalf of the Los Angeles County Regional Park and Open Space District (RPOSD) in relation to the Technical Assistance Program (TAP) grant for the City to be reimbursed.

Payments shall be made incrementally by the City to the Consultant in monthly installments based on percentage of work completed.

Compensation for Direct Reimbursables: As outlined below in the amount of $7,000 (which is included in the fixed fee sum not-to-exceed $149,790), shall be made to the Consultant for direct expenses related to the Randolph Park Trail Project for direct reimbursable costs such as translation, printing, etc. These expenses shall be reimbursed by supporting documentation of actual expenses (receipts) with no additional mark-up and an invoice that lists the task associated with the expense.

12

BOARD OF DIRECTORS
Hilda L. Solis
Holly J. Mitchell
Lindsey P. Horvath
Janice Hahn
Kathryn Barger

Director
NORMA E. GARCÍA-GONZÁLEZ

District Administrator
CHRISTINA ANGELES, ESQ.

Assistant District Administrator

MARK GLASSOCK
1000 S. Fremont Avenue, Unit #40, Building A-9 East, Ground Floor, Alhambra, CA 91803 (626) 588-5060 • RPOSD.LACOUNTY.GOV • [email protected] September 1, 2026
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270

NOTICE TO PROCEED
PROJECT: RANDOLPH AVENUE PARK TRAIL PROJECT
MASTER AGREEMENT NO.: TMA
NTP NO.: T01A25
STUDY AREA NO.: 76
This Notice to Proceed (“NTP”) is a subordinate agreement executed wholly within and subject to the provisions of Agreement No. TMA, dated September 14, 2022 ("Agreement”). This NTP confirms approval of the TAP Project described as the Randolph Avenue Park Trail Project (“Project”).

1. Scope of Work
The City of Maywood will hire a consultant to conduct community engagement and develop design/conceptual and schematic design alternatives for the development of a four-mile bike lane/pedestrian park trail to create new recreational space.

2. NTP Performance Period
Start Date: September 1, 2026
End Date: September 1, 2028
All work authorized under this NTP must be completed within the Performance Period. The Grantee must submit all claims and required documentation to RPOSD no later than 12 months following the end of the Performance Period.

Notice to Proceed

1000 S. Fremont Avenue, Unit #40, Building A-9 East, Ground Floor, Alhambra, CA 91803 (626) 588-5060 • RPOSD.LACOUNTY.GOV • [email protected]

3. Grant Amount
The total maximum amount that RPOSD will reimburse the Grantee for work performed under this NTP is $130,000, including all approved reimbursable expenses. Any costs exceeding the approved budget require prior written authorization from RPOSD.

4. Reimbursement
a. The Grantee must complete all deliverables identified in the attached Work Plan. b. Total reimbursement from RPOSD shall not exceed the Grant Amount specified above. c. All invoices submitted for reimbursement must reference NTP No. T01A25.

All terms and conditions of the Agreement remain in full force and effect and govern the work performed under this NTP. In the event of any conflict between this NTP and the Agreement, the Agreement shall control. Work authorized pursuant to this NTP must be in compliance with the terms and conditions of the Agreement to be valid or binding.

At Grantee’s written request, this NTP may be amended, subject to RPOSD’s sole discretion and approval. Amendments may modify only the Performance Period, Scope or Work, or Grant Amount, and must be approved in writing by RPOSD to be effective.

APPROVED BY:
_______________________________
RPOSD Representative Signature
Mark Glassock
_______________________________
RPOSD Representative (Name)
Assistant District Administrator
_______________________________
RPOSD Representative (Title)
Date: September 1, 2026
Mark Glassock (Sep 1, 2026 14:14:26 PDT)

TAP NTP Maywood 9 1 26
Final Audit Report 2026-09-01
Created: 2026-09-01
By: Susan Castro-Valenzuela ([email protected]) Status: Signed
Transaction ID: CBJCHBCAABAArPI2yPZPV5_hoehTyGAtg8icdWWOUFjC "TAP NTP Maywood 9 1 26" History
Document created by Susan Castro-Valenzuela ([email protected]) 2026-09-01 - 5:02:39 PM GMT- IP address: 170.85.204.96
Document emailed to Mark Glassock ([email protected]) for signature 2026-09-01 - 5:05:53 PM GMT
Email viewed by Mark Glassock ([email protected]) 2026-09-01 - 5:06:02 PM GMT- IP address: 51.54.38.123
Document e-signed by Mark Glassock ([email protected]) Signature Date: 2026-09-01 - 9:14:26 PM GMT - Time Source: server- IP address: 170.85.54.249 - Signature Appearance Selected: DRAW Agreement completed.
2026-09-01 - 9:14:26 PM GMT

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVING A PROFESSIONAL SERVICES AGREEMENT

WITH CITY FABRICK FOR TECHNICAL PROFESSIONAL SERVICES RELATED TO

THE RANDOLPH AVENUE BEAUTIFICATION PROJECT IN THE AMOUNT NOT TO EXCEED $284,280 AND APPROPRIATE THE NECESSARY FUNDING FROM THE

CITY'S GRANT AWARD FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S MEASURE A TECHNICAL ASSISTANCE PROGRAM.

RECOMMENDATION:

It is recommended the City Council approve the Professional Services Agreement with City Fabrick in a form approved by the City Attorney and City Manager for an amount not-to-exceed $284,280 for technical professional services related to the Randolph Beautification Project and appropriate the necessary funding from the City's grant award from the Los Angeles County Regional Park and Open Space District's Measure A Technical Assistance Planning Program.

BACKGROUND:

On September 14, 2022, the Measure A Technical Assistance Program (TAP) Master Agreement was fully executed to access funds for eligible City proposed projects, including community outreach, planning, design, grant writing, project, and project and construction management. With voter-approved funding from Measure A, the L.A. County Safe, Clean Neighborhood Parks and Beaches Measure of 2016, The Los Angeles County Regional Park and Open Space District (RPOSD) established TAP to assist agencies with developing eligible park projects and helping communities create multi-benefit park projects and programs throughout L.A.

County. The TAP program allows accessing grant funds for eligible projects, and the City was awarded $285,000 in funding for professional services.

On December 14, 2022, the City issued a Request for Proposals (RFPs) for the Randolph Avenue Beautification Project for Technical Professional Services. The objective of this RFP was to select the most qualified consultant to deliver professional services for (5) five detailed tasks comprising community outreach and engagement, conceptual design project management, real estate advisory, and environmental studies on vacant land owned by Union Pacific Railroad Company located on the northwest side of Randolph Avenue adjacent to the Maywood boundaries.

DISCUSSION:

The Randolph Avenue Beautification Project consists of a 1.12-mile stretch (from Pine Avenue to Walker Avenue) within the city boundaries. The project comprises the delivery of a clear and comprehensive framework to enhance the corridor. The project will identify and create a methodology to improve pedestrian safety and improve the pedestrian experience by including a walking path, climate-appropriate diverse planting, and community identification to deter prohibited dumping.

At the deadline of January 11, 2023, staff received one proposal from City Fabrick. City Fabrick is a nonprofit multi-disciplinary design studio that is reshaping communities in need through collaborative public-interest design, planning, policy development, and advocacy. City Fabrick provides professional services to nonprofit organizations, government agencies, and private entities dedicated to projects that serve the public good. City of Maywood staff reviewed the proposal and based on the responses to the RFP, interviews, firm qualifications, and the identified tasks on the proposal. The attached proposal lists the technical services the firm is qualified to perform and is willing to provide to the City.

The consultant is also included in the Regional Park and Open Space District TAP-approved vendor list. An RPOSD (TAP) provision requires granting access to the GMS grant system to intimate the grant application submission for review and approval by the TAP staff. Once authorized, a Notice to Proceed (NTP) will be issued, then the consultant is approved to work and bill time for the project. The City will fund the project, and then RPOSD (TAP) will reimburse for the expenses.

The not to exceed cost of performing the technical professional services related to the Randolph Beautification Project is $259,280 as stated in the revised proposal. There is an optional task totaling $25,000 for as-needed Legal and Real Estate Technical Assistance or toward the demonstration project if determined to be needed by the City Manager. The project is scheduled to be completed in May 2024.

Staff has determined that the firm fulfills the requirements of the City with the needed technical professional services related to the Randolph Avenue Beautification Project and fulfills the conditions for the Measure A Technical Assistance Program. Staff recommends awarding the professional services agreement to City Fabrick.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The approval of this action has no impact on the City’s General Fund. The Los Angeles County Regional Park and Open Space District (RPOSD) grant funds for this project were previously approved by the Council in an amount of $285,000 and allocated to the Contractual Services General Ledger Account 6115 and are expected to cover all the project costs. City Fabrick's contractual amount is $259,280 for the project’s performance and services. There is an optional task totaling a not exceed amount of $25,000. Therefore, the total cost, including the optional task, would not exceed $284,280, which is within the budgeted amount.

F.Y. 22-23 Impact: $284,280 Current F.Y. Budget: 2022/2023 Fund Impacted: 227 - Measure A Parks
Fund
Budget adjustment requested:

Source of funds: Reimbursements from the Los
Angeles County Regional Park and Open Space
District (RPOSD) grant funds
Updated Account Budget:
221 - Proposition A Transit Fund
Revenue - $285,000
Expenditures - $284,280

Account Number: Account category 6100 -
PURCHASED SERVICES, general ledger account
number 6115 Contractual Services
For fiscal year: 2022/2023

ATTACHMENT(S)

1. City Fabrick Proposal - Randolph Avenue Beautification Project - Technical Assistance Program

2. Revised (2.11.23) City Fabrick Maywood Proposal

3. City Fabrick- Professional Services Agreement 02.22.2023

ADDRESS
425 E. FOURTH STREET, SUITE E.

LONG BEACH, CA 90802

PHONE NUMBER
562.901.2128

PRIME CONTACT

BRIAN ULASZEWSKI

PRINCIPAL & EXECUTIVE DIRECTOR

EMAIL ADDRESS
[email protected]
BRIAN

ULASZEWSKI

PRINCIPAL & EXECUTIVE DIRECTOR
X

RANDOLPH AVENUE

BEAUTIFICATION

PROJECT

PROPOSAL FOR PROFESSIONAL SERVICES
Technical Assistance Program

January 11, 2023
Shirley Quinones
City Clerk’s Office
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270
R E: Re q u e s t f o r Pr o p o s a l (R FP) R a n d o l p h Ave n u e Beautification Project
Dear Shirley,
On behalf of City Fabrick, we thank you for this opportunity to present to the City of Cudahy our proposal to provide Technical Assistance related to the Randolph Avenue Beautification Project. You will find our team of industry-leading, local landscape architects, designers, planners, engineers, and professionals would provide the City and community a holistic partnership that would most benefit the mission of the
Community Services Department.

Our collective team has decades of experience successfully supporting community organizations and public agencies
in the planning, design, outreach, and engagement related to developing new parks in Southern California. City Fabrick has collaborated with local agencies as on-call consultants providing a range of support for creating new parks and expanding park networks, park improvements, transportation, and streetscapes, trails, sustainable stormwater facilities, and other landscapes.

City Fabrick is based locally in Long Beach and are strategically focused on supporting the Gateway Cities, providing technical and creative capacity to local government, nonprofit
organizations, and community groups. We are currently
collaborating with multiple cities within the area on communityserving projects and are supporting the Gateway Cities Council of Governments on policy and community engagement work.

City Fabrick has extensive experience planning and design parks, and mobility infrastructure along the Lower Los Angeles River, and have established partnerships to support executing park development within the area.

Please find enclosed our project understanding and alignment, scope of work, deliverables, schedule, and budge breakdown as requested in the request for proposals and associated addendums. We have read and take not exception to the
standard professional service agreement included with the RFP Our proposal includes a base scope of work and deliverables that meets the requested services from the Request for Bids as well as a menu of additional services that City Fabrick can provide the City of Maywood within the budget allocation, providing a strong foundation to develop the Randolph Avenue Beautification Project. Should you have questions, please feel free to reach out to contact Brian Ulaszewski at 562.901.2128 or [email protected].

Sincerely,
Brian Ulaszewski, LEED AP
Principal + Executive Director
Mina Emamifar Roades, ASLA
Director of Landscape Architecture

CITY OF MAYWOOD RFP A

Table of
Contents
Cover
Letter
A
04 28
36 Experience and
Qualifications
Approach
and Services
Fee
Proposal

Experience +
Qualifications

CITY OF MAYWOOD RFP 5
Executive
Summary
City Fabrick is a full-service professional design and planning studio grounded in the mission of restoring, reshaping, and empowering communities through collaborative public interest design, planning, and policy development.

City Fabrick’s landscape design work spans mobility
and streetscape projects, design and planning new and
existing parks, park improvements, affordable housing,
and community facilities. We have assembled a team
of consultants who collectively are prepared to deliver engagement, landscape architecture, engineering, and other support services to the City of Maywood for advancing the Randolph Avenue Beautification project.

Collectively our team has worked on many relevant projects that encompass the wide range of landscape design and
planning projects relevant to the City of Maywood Request for Proposals. City Fabrick and team have worked on dozens of relevant projects with a majority of this consultant team collaborating on current projects ranging from park design and planning to streetscape and mobility projects, to thousand plus unit master plans. City Fabrick would serve as the Project Manager for all projects, with the range of consultants able to participate as and when necessary for designing and delivering the project.

Following in this section – as requested, is a matrix of relevant projects delivered or currently in process by City Fabrick and the project team, an organizational chart with roles, expertise, and primary contracts, and firm introductions for the entire consultant team.

CITY OF MAYWOOD RFP 6
Organizational
Chart
Brian Ulaszewski
Principal, Executive Director
Mina Emamifar Roades, ASLA
Director of Landscape Architecture
562.901.2128
425 East 4th Street, Unit E
Long Beach, CA 90802
Derek C. Burnham
Principal
562.354.1430
[email protected]
130 Pine Avenue, Suite 200, Long Beach,
CA, United States, California
Jose Hernandez, PE, QSD/P
Senior Project Manager
949.428.1500
[email protected]
3737 Birch St, Suite 250,
Newport Beach, Ca, 92660
Michael Givens, PhD, PE, GE, PG
Associate Engineer
949.450.2100
[email protected]
32 Mauchly, Suite B
Irvine, California 92618
Project Management, Community Engagement,
Landscape Architecture, and Urban Design and
Planning, Environmental Review
City Fabrick
Surveying, Mapping, Utility
Coordination, Civil and
Structural Engineering
Ardurra
Hydrology and Hydraulics,
Geotechnical Engineering
Group Delta
Entitlements,
Environmental Review,
and Real Estate Advisory
Burnham Development

CITY OF MAYWOOD RFP 7
City Fabrick
Qualifications
City Fabrick is a nonprofit design studio
reshaping, restoring, and empowering communities
through collaborative public-interest design, planning, policy development, and advocacy.

Based in Long Beach, City Fabrick engages communities in Southeast Los Angeles County across a range of matters
related to improve residents’ quality of life and outcomes.

City Fabrick is an independent organization that works
beyond the conventional client-consultant framework,
having the capacity to collaborate with community partners on mission-related work as well as collaborate to initiate positive change communities. City Fabrick’s involvement with this initiative provides the following community benefits that align with our mission:

Great Parks and Places
By increasing park acreage and access for a park poor
community
Thriving Neighborhoods
by providing more public recreational opportunities
for residents to promote physical, mental, and
emotional health.

Resilient Communities
By expanding urban forestry, habitat, and permeable
area to make the community more resilient to climate
change while mitigating pollution impacts
Moving People
By creating a mile-long active transportation
trail, connecting residents to multiple schools and
community amenities
City Fabrick is a Long Beach nonprofit organization that collaborates with partners on community enhancing projects and initiatives taking a variety of roles that best ensure success for all those in involved. Our unique structure

CITY OF MAYWOOD RFP 8
provides the capacity to be a consultant, collaborator, grantee, or part of a coalition of partners. City Fabrick’s work includes but is not limited housing, parks and open space, transportation, climate resiliency, cultural development and providing technical and creative capacity planning, communications, and engagement, graphic, building,
landscape, interior, and urban design services.

City Fabrick has significant experience working in the
Gateway Cities area working with community partners
and a multitude of local agencies and nonprofit partners on a range planning, community visioning, and engagement processes including multiple park planning and design
projects, affordable housing, community development,
streetscape, neighborhood beautification, and public art.

City Fabrick is currently providing landscape architecture services for a proposed senior housing and community center development in nearby Cudahy a mile from Randolph Avenue, engagement and communications support to the Gateway
Cities Council of Governments, and designing a new park in North Long Beach by repurposing residual public right-ofway adjacent to the Los Angeles River.

CITY OF MAYWOOD RFP 9
Brian
Ulaszewski

EXECUTIVE DIRECTOR /

PRINCIPAL
Mina
Emamifar
Roades

DIRECTOR OF

LANDSCAPE DESIGN
Brian Ulaszewski has over two decades of experience working in the design and planning field on work spanning tactical interventions like pop-up plazas and parklets to building and landscape projects to regional-scale planning and state policy. Brian has extensive experience working with local governments, developers, affordable housing providers, and nonprofit organizations on a wide variety projects ranging graphic, environmental, building, landscape and urban design. He has also returned to teach within the Landscape Architecture and Urbanism Department at the University of South California, School of Architecture. Brian is a recognized leader in city building, having been recognized by the American Planning Association.

Mina Emamifar Roades brings her passion and creativity in landscape architecture to her work creating spaces that enrich the lives of people. Mina brings over fourteen years of experience as a Landscape Architect to City Fabrick, as well as her knowledge as a Long Beach resident. She obtained her Bachelor’s degree in Architecture from USC where she took courses in Landscape Architecture and found interest in receiving a Master’s degree in Landscape Architecture at North Carolina State University College of Design. Her experience living and working on the east coast has given her expertise in the diverse plant material and different ecosystems of the area. Moving back to Southern California, Mina grew an appreciation for the unique opportunity to design with drought tolerant planting and natives, believing that our native species and adapted natives can create rich and lush environments that embrace our culture.

Alex
Jung

DIRECTOR OF
URBAN DESIGN + PLANNING
Alexander Jung brings to his work at City Fabrick a unique perspective working on urban design and planning projects in the public, private, academic, and nonprofit sectors. With over five years of experience, Alexander has proven to be an effective project manager, designer, and community facilitator in his involvement with several award-winning projects throughout Southern California. The range of projects Alexander has worked on include visioning and designing multimodal streetscapes, parks and open spaces, First/Last Mile connectivity plans, pedestrian and bicycle networks, and Transit Oriented Districts. Recently arriving to Long Beach, he has already worked on several plans and projects throughout the city.

City Fabrick
Team

LEED AP
American Society of Landscape Architects
American Institute of Certified Planners

CITY OF MAYWOOD RFP 10
Angelica
Meza
SENIOR

DESIGNER
Christopher Lacsina

DESIGNER
Wanxing Lin

DESIGNER
A native to Southern California, Angelica attended Orange Coast College after high school. There she found her passion and went on to graduate from California State University, Long Beach with a Bachelor of Fine Arts degree in Graphic Design.

Through the graphic design program, she was able to explore new cities and learn from various cultures from around the world, which have proven useful in her position at City Fabrick. Her previous experiences have allowed her to understand and collaborate with the many different clients and projects that pass through City Fabrick with great care, attention, and empathy. When spending her leisure time, she continues to learn about and support the local community by visiting various destinations like Long Beach Creamery and The Merchant.

Christopher Lacsina (he/him) is a landscape designer and public health researcher from Hawai’i with an interest in building health equity through design. He received his Master of Public Health at the University of Hawai’i and worked as a research assistant for the Hawai’i Public Health Institute (HIPHI). As a researcher he has experience in community engagement, capacity building, and evaluation in the areas of active transportation, food insecurity, and access to healthy foods. He received his Master of Landscape Architecture from the University of British Columbia. The range of projects that Christopher has worked on include open space design, community outreach and advocacy, community engagement, and park vision planning.

Wanxing Lin (she/her) is a creative individual who specializes in landscape and urban design. She recently completed her Master of Landscape Architecture + Urbanism at the University of Southern California, along with her year long professional practice at eLandscript Studio and RELM Studio. Before joining City Fabrick, she worked as a program associate with the Sustainable SITES Initiative at U.S. Green Building Council, which equipped her with a multidisciplinary background in planning, policy, and advocacy. As a SITES AP, her experience also includes urban Low Impact Development System Research and Storm Water Best Management Practices design development. She looks forward to continuing to support a diverse array of project types and scales in design and planning practice, prioritizing community-led design, meaningful, high-performance outdoor spaces.

Certifications
SITES AP, US Green Building Council

CITY OF MAYWOOD RFP 11
Ardurra Group
Qualifications
We are a growing assembly of experts, engineers, and
design professionals delivering a unique balance of experience and innovation.

With 1,200+employees in 70 offices across the country,
Ardurra is ranked 114 in Engineering News-Record’s Top 500.

We focus on seven key service areas including: public works/ civil planning, design and construction management, water/ wastewater planning design and construction management, traffic and environmental, site and land development,
emergency management, structural engineering, and survey.

In our local offices we also provide plan review and plan check, code compliance enforcement, and grant administration. The majority of our work is from public agencies. We not only have the specific related experience needed for this project, but an intimate understanding of the objectives and challenges you experience delivering projects.

Responsiveness – We are there when you need us!
We not only intend to meet the City’s expectations—
we intend to exceed them. With our offices throughout
California, the Ardurra team provides unparalleled
responsiveness. Close geographic proximity to the City makes us ideally suited to serve the City and ensures availability for meetings at the City’s office and in the field as needed.

Demonstrated Technical Ability
Ardurra provides full-spectrum services to assist our clients from preliminary planning through project completion.

From our substantial experience in the planning, design, and management of public infrastructure undertakings,
we understand that projects today are driven by a
balance of economic, environmental, social, and political factors. We believe in working in partnership with our
clients to meet these challenges. We offer our clients
an unmatched commitment to responsiveness, quality,
and exceptional professional opportunities to our staff.

Public Outreach
Ardurra offers a local community relations team that is very familiar with Southern California municipalities. Our professionals apply strategic, specialized communication methods that have been honed for decades to minimize
issues that can arise from public opposition or controversy.

Clients know that a dedicated, disciplined community
relations team can help achieve a smooth implementation and even greater public support by project completion.

CITY OF MAYWOOD RFP 12
Jose
Hernandez,

PE,QSD/P
SENIOR

PROJECT MANAGER
Joe
Buckner,

PE, PLS, QSD

PROJECT

ENGINEER
Jose Hernandez, PE, QSD/P began his successful career as an intern for Caltrans District 12 while completing his undergraduate degree at California State University of Pomona in Pomona, CA. Jose has most recently served as senior project manager for a private consulting firm responsible for overseeing projects of varying size and complexity through design, permitting and construction. He has provided his expertise to clients including the Port of Long Beach, the City of Long Beach and the Cities of Rialto, Santa Clarita, Ontario, and Palmdale. Jose’s accomplished projects have won ASCE Project of the Year for Airports and Ports and for Urban and Land Development.

Joe Buckner, PE, PLS, QSD has more than 30 years of experience in the planning and design of streets, highways, and freeways, highways and arterial streets, right-ofway engineering, grading, sewer, water and storm drains. As project engineer, Joe has been responsible for the preparation of street rehabilitation plans and drainage improvements for numerous cities throughout Los Angeles and Orange Counties.

Joe has substantial experience with engineering of public works improvements, CAD drafting and preparing survey and right-of-way legal mapping. Most recently Joe has served as project engineer for the following Long Beach projects: Seaside Way Storm Drain, Atlantic Avenue Bulbouts, Santa Fe Avenue Rehabilitation, Alamitos Avenue Rehabilitation, 6th Street Bus Stop Relocation and Spring Street.

Ardurra
Team
Registration
2005/PE/Civil Engineering/CA #68384
Certifications
California Certified QSD/QSP: No. 024024
Registration
1989/PE/CA #45531; 1995/PLS/CA #7206; QSP/QSD

CITY OF MAYWOOD RFP 13
Project
Engineer

PROJECT

ENGINEER
Miguel Hurtado, PE, is a design engineer with significant civil engineering experience.

Miguel has been involved with pedestrian and streetscape enhancements in the City of Long Beach, roadway widening in the Cities of Anaheim, Santa Fe Springs and Whittier and served as design engineer for LA Metro’s I-605 Arterial Hotspots in the Cities of La Mirada and Santa Fe Springs that involved modification to raised medians, street widening and restriping. Miguel’s expertise also includes PS&E preparation for the rehabilitation and reconstruction of streets, including pavement recycling experience using FDR and CIR. Miguel is proficient in AutoCAD, Civil 3D, inRoads and ArcGIS and has an in-depth knowledge of Southern California plan and specification criteria and standards.

Registration
2017/PE/Civil Engineer/CA #88091
Andrea
Mosqueda, PE
DESIGN

ENGINEER
Andrea Mosqueda, PE has six years of experience in civil engineering. Andrea has solid experience participating in design and water resources projects. With a tenacity to learn and apply acquired skills, Andrea seeks to grow into a wellrounded civil engineer and contribute to the betterment of infrastructure in the communities she serves. Andrea is bilingual in English and Spanish and possesses skills in concept development, hydrology, hydraulics, watershed modeling, water quality monitoring, public speaking, and volunteer management. She is proficient in multiple engineering software programs including ArcGIS, AutoCAD Civil 3D, HEC-RAS, WMS, and XPSWMM.

Registration
2021/PE/Civil Engineering/CA #99376
Certifications
Environmental Sustainability Professional (ENV SP)/ID 30684

CITY OF MAYWOOD RFP 14
Group Delta
Qualifications
Group Delta Consultants, Inc. (Group Delta), established in 1986 as a California corporation, is a consulting engineering firm specializing in geotechnical engineering, environmental consulting, geology, materials testing, and construction inspection services.

The firm currently employs a staff of 94 and has five
offices throughout southern California located in
Torrance, Irvine, Anaheim, Ontario, and San Diego. Group Delta has extensive experience in providing services
for agencies and cities throughout California that has
included LA Metro, County of Los Angeles, and dozens
of municipal agencies across the region.

These projects have included roadway/highway
improvements and widenings, bridges, grade
separations, rail, buildings, and other public facilities.

They respond quickly to requests; anticipate
and solve potential problems early; and work
to minimize costs and maintain schedules. Their
experience in providing services for municipalities
and transportation projects combined with their
diverse expertise in hazardous waste and geotechnical
services gives their team the ability to provide a
unique and unparalleled benefit to all projects.

CITY OF MAYWOOD RFP 15
Curt
Scheyhing, GE

PRINCIPAL GEOTECHNICAL

ENGINEER
Michael
Givens, PhD,

PE, GE, PG

OFFICE MANAGER /

ASSOCIATE ENGINEER
Mr. Scheyhing has more than two decades of experience in project management, design review, directing field and laboratory investigations, performing engineering analysis and design, and preparing geotechnical studies and reports. He has played a key role in numerous Caltrans and local agency transportation projects in the counties of Riverside/San Bernardino (District 8), Orange (District 12), Los Angeles (District 7), and San Diego (District 11). Mr. Scheyhing is a technical expert in geotechnical engineering for roadways, bridges, and retaining structures in a variety of terrain ranging from liquefaction prone hydraulic fills to alluvial sites to soft and hard rock sites, and has prepared numerous Preliminary Foundation Reports (PFRs) and Foundation Reports (FRs) for walls and bridges as well as Materials Reports (MRs) and Geotechnical Design Reports (GDRs) for roadways, following applicable Caltrans standards. His analytical/design experience includes analysis of static and seismic slope stability of soil and rock slopes, design of spread footings, driven piles, and drilled piles for bridge and retaining wall foundations, geotechnical design of earth retaining structures including cast-in-place concrete walls, MSE walls, soil nail walls, retaining walls, sound walls and tieback walls, settlement analysis for foundations and earth fills, lightweight fills, liquefaction evaluation, and ground improvement including surcharge and stone columns.

Mr. Givens, PhD, PE, GE is Group Delta’s Irvine Office Manager and Associate Engineer. Dr. Givens brings over 15 years of experience in geotechnical and geological engineering. He has conducted project studies and formulated recommendations for various projects including slope stability, bridges, retaining walls, roads and parking lots, pipelines, sewer lines, storm drains, residential and commercial construction as well as litigation support. He’s also experienced in environmental consulting including environmental site assessments. Notable projects he’s worked on include the I-405 Improvements Project, Gerald Desmond Bridge Replacement, and the Crenshaw/LAX Transit Corridor
Group Delta
Team
Registration
Civil Engineer, California No. 59216Geotechnical Engineer, California No. 2766 Registration
Professional Engineer, California No. 81361
Geotechnical Engineer, California No. 3145
Professional Geologist, California No. 9284

CITY OF MAYWOOD RFP 16
Burnham Development
Qualifications
Bridging developer vision and land use possibilities through development advising, project development, due diligence, site selection, team assembly, project design, quality control, client advocacy, and navigating agency approvals.

Known for a depth of experience in government entitlement and project development processes, Burnham Planning &
Development helps developers both small and large approach implementation of development projects with full clarity and knowledge of local land use policies, entitlement and permitting processes. We bridge developer vision and land use possibilities for mutually beneficial outcomes for our clients and the community, with an emphasis on creating great places for people.

Started by Derek Burnham in 2013, Burnham Planning
& Development represents private-sector owners and
developers providing specific insight and technical expertise on a variety of planning, zoning, project development and real estate matters and is known for fostering strong relationships with key municipal leaders, government agency staff, local organizations and stakeholders necessary to effectively communicate client needs and facilitate development
projects through local government entitlement and building processes.

CITY OF MAYWOOD RFP 17
Derek
Burnham

PRINCIPAL
Ford
Do

VICE PRESIDENT
Derek Burnham has more than 20 years experience in the urban planning and real estate fields in both the public and private sector. Mr. Burnham started Burnham Planning & Development, an urban planning and real estate development firm, in October 2013. Burnham Planning & Development offers a wide range of services for real estate development projects, including site selection, property acquisition, due diligence, project management, entitlements, and permitting, for projects throughout Southern California.

Since 2013, Burnham Planning & Development has assisted in the approval of more than 1,000 residential units, facilitated the adaptive reuse of more than 100,000 square feet of commercial space, and provided services to more than 70 clients.

Prior to starting Burnham Planning & Development, Mr. Burnham served as the Planning Administrator for the City of Long Beach where he was involved in many high-profile projects and major policy efforts throughout Long Beach. Most notably, Mr. Burnham was one of the key staff members involved with the preparation of the award winning Downtown Plan and Program EIR. Mr. Burnham was also responsible for overseeing all Planning Bureau functions including development project review and permitting functions.

Mr. Burnham attended the USC Sol Price School of Public Policy where he received a Masters in Urban Planning with an Economic Development concentration. He also holds an undergraduate degree in Sociology from Carroll College in Montana.

Ford Do has been working in real estate for over 15 years. He started his career as a property manager for his family’s multi-family assets and has extensive experience in value-add projects, leasing, maintenance, and tenant relations.

Prior to joining Burnham Planning & Development as Vice President, Ford served on the acquisitions and project management teams for KB Home, a publicly traded homebuilding company. He worked on many residential projects. He has experience in underwriting, entitlement, land development, project management, and bond exoneration. He has participated in entitling and constructing more than 800 residential units.Projects he has worked on include: Elderberry at Portola Springs in Irvine (83 SFD units), Prado at Cadence Park in Irvine (87 attached condo units), Sage at Portola Springs in Irvine (125 attached condo units), Highmark at Ironridge in Lake Forest (83 SFD units), Lotus in Santa Ana (35 SFD units), and Euclid Place in Anaheim (39 attached and detached condo units).

Ford attended the Paul Merage Business School at the University of California, Irvine where he received a Masters in Business Administration (M.B.A) with a focus on Finance and Real Estate. He also holds an undergraduate degree in Business Economics from the University of California, Irvine.

Burnham Development
Team

CITY OF MAYWOOD RFP 18
Relevant
Projects Matrix

PROJECT TYPOLOGY LOCATION SCOPE
Drake/Chavez Park Connector Park Expansion Long Beach, CA Landscape Design + 51st Street Greenbelt New Park Long Beach, CA Landscape Design + West LA Veteran Community New Parks and Transportation Los Angeles, CA Planning + Design + One San Pedro New Parks and Transportation San Pedro, CA Planning + On-Call Services Parks and Transportation Pasadena, CA Civil Engineering + Villages at Cabrillo New Parks and Transportation Long Beach, CA Planning + Design + 14th Street Park Park Expansion Long Beach, CA Planning + Design + Hamilton Greenbelt New Park and Transportation Long Beach, CA Park Planning De Forest Park Vision Plan Existing Park and Transportation Long Beach, CA Park Planning Long Beach Boulevard Bus Island Transportation Long Beach, CA Landscape Design Cudahy Senior Housing Housing and Community Center Cudahy, CA Landscape Design Villa Vanowen Supportive Housing Los Angeles, CA Landscape Design Parks, Recreation, and Marine Plan Department Strategic Plan Long Beach, CA Planning Uptown Open Space Plan Park Network Long Beach, CA Planning Avalon Park Master Plan Park Network Avalon, CA Planning San Pedro Parklets Transportation and Placemaking San Pedro, CA Landscape Design Sound Garden Park Improvement Long Beach, CA Landscape Design Veteran Valor Plaza Park Improvement Long Beach, CA Landscape Design Jenni Rivera Playground Park Improvement Long Beach, CA Landscape Design Los Angeles County Parks
On-call Service Park Development Los Angeles, CA Park Planning + Engagement Avalon Canyon Fitness Trail Transportation Avalon, CA Landscape Design Spark Commons New Park Long Beach, CA Landscape Design
Santa Ana Urban Farm New Urban Farm Santa Ana, CA Landscape Design Gumbiner Park New Park and Transportation Long Beach, CA Planning + Design MLK Jr. Park Existing Park Long Beach, CA Park Planning MacArthur Park Existing Park Long Beach, CA Park Planning Scherer Park Existing Park Long Beach, CA Park Planning

CITY OF MAYWOOD RFP 19
51st Street
Park
This new park repurposes
unclaimed right-of-way
to create much needed
active open space for this
park poor community while
establishing formal access
to wetlands developed
Los Angeles River.

Unused surplus right-of-way sandwiched between Deforest Avenue and the recently completed Deforest Wetlands
provides an ideal canvas to create a scale park that enhances connectivity through the neighborhood, and adjacent
elementary school, artificial wetlands, and Los Angeles River regional bike path. The two-block long, one-acre
park leverages two dozen mature oak and sycamore trees
to provide the sense of a long-established park for this neighborhood.

The existing trees also provide a unique context for designing a youth-oriented, bicycle training course, complete with nearly twenty different street conditions for learning
to bike safely. The two ends of the park are anchored by pedestrian plazas, with play spaces and fitness installations in between. 51st Street Park is also designed with new green infrastructure including a bioswale running the length of the greenbelt, providing sustainable stormwater management
while separating the roadway from the park’s walking and bike paths.

Project coordination with the Water Replenishment District provides access to multiple testing wells located within the new park. Additional project coordination with the Water Department accommodates to existing water mains and
with the County Flood Control Authority to maintain access to their facilities along the Los Angeles River. The team also collaborated with the Public Works Department to
incorporate street improvements and ADA access upgrades between the neighborhood and new park.

City of Long Beach, Port of Long Beach
Landscape Architecture and Community Engagement
2022 - 2023
Client
Duties Performed
Project Timeline

CITY OF MAYWOOD RFP 20
Gumbiner
Park
This new park
will bring people
out of their homes
to experience new
activities such as
yoga, the arts,
and skateboarding.

This open space project realigns a complicated series of intersections to improve safety and pedestrian circulation while creating about an acre of public open space for a park-poor community in Central Long Beach. This involved consolidating the five intersections into three intersections while closing one block of roadway, which ultimately
removed the most dangerous intersection in the city while creating an urban park that has quickly become the hub of a half dozen surrounding cultural, religious and learning institutions.

City Fabrick developed the original concept for the street realignment and park, worked with city officials and
community stakeholder to develop the schematic park
design and program and worked with city officials to pursue funding. Additionally, City Fabrick led the photography of the newly built landscape of the park and its features, including amenities and surrounding buildings. Additionally, photos of buildings and landscape were captured of the
surrounding neighborhood to highlight important features in the surrounding community. This involved our team of designers and photographers with DSLR cameras and lenses to enter into the site and capture the landscape. These high quality photos where then sorted and adjusted using photo editing software to enhance their visual output. These photos were used by several media outlets and the City of Long Beach to showcase the newly formed park.

Partners
Duties Performed
Project Timeline
City of Long Beach, AECOM,and The California Endowment
Community Engagement, Conceptual Design
2015

CITY OF MAYWOOD RFP 21
Spark
Commons
Spark at Midtown, a mixed
use development, will
bring affordable apartments,
community-serving retail,
and a multi-faceted outdoor
park space to the
City of Long Beach.

The Spark at Midtown is a mixed-use affordable housing
community along the Long Beach Boulevard Transit corridor.

Nearly one hundred dwelling units consist of permanent
supportive housing, and family housing, serving the growing need in this diverse community. The units are oriented
around a pair of courtyards with bountiful common areas and amenities.

The ground floor is dedicated to a collection of nonprofit organizations curated to serve new residents above and
already living in the surrounding neighborhood. Future
partners include the YMCA of Greater Long Beach, the Long Beach Health and Human Services, a family health clinic, a teaching kitchen, and multiple social enterprises. As part of the Spark, the adjacent Rhea Street will be closed to traffic and converted into anew public open space, complete with a playground, outdoor fitness equipment, and a community garden.

Since the Spark’s inception, City Fabrick has collaborated with LINC Housing to develop the urban design, communications, and project program. City Fabrick continues to be involved through integration and implementation, working with
partners to design each of the unique street-level community space, and provide landscape design services for the public open space and streets cape, including accommodations for a future cycle track along Long Beach Boulevard.

The design process for these community integration elements included prototyping the plaza design and program partners for a day-long pop-up park, which influenced design and programming elements for the final project. The innovative outreach and engagement strategy was supported through
a grant funded by Enterprise Community Partners. Client Duties Performed
Project Timeline
LINC Housing, City of Long Beach, Enterprise Community
Partners, D33
Master Planning, Urban Design Community Engagement,
Architecture, Transportation, Planning
Completed in 2021

CITY OF MAYWOOD RFP 22
Los Angeles County
Parks On-call Service
City Fabrick provides on-call
landscape architecture, park
planning, and community
engagement services to the
Long Beach Parks, Recreation,
and Marine Department.

Included are a few park
improvement projects.

Veteran Valor Plaza is an extensive renovation, expansion, and enhancement of an existing monument in North Long
Beach’s Houghton Park dedicated to Veterans. Building
upon the original memorial and elevated Huey Helicopter a larger memorial walk and garden were constructed to tie the memorial to the street corner. An additional programming space and transit plaza were constructed at the corner with furniture, gateway signage, and electronic reader board creating a welcome entry into the regional park.

The Veteran Valor Plaza was developed in collaboration with the Long Beach Parks, Recreation and Marine Department, and the Long Beach office of Veteran Affairs. City Fabrick extensively engaged residents, local stakeholders, and the Veteran community as part of a complex discussion related to honoring local veterans. This included events, programming, and design of the Veterans Valor Plaza project, which City Fabrick also provided full landscape design services.

Jenni Rivera Park improvements include active programming, seating, and playground that activates the previously passive greenbelt that straddles Midtown Long Beach and the City of Signal Hill. The public greenbelt created from former Pacific Electric Streetcar right-of-way is an important community asset connecting a dozen local schools and parks.

While an essential public open space, the park lacked active programming and amenities, primarily used for its walking trails, biking, and connection to other neighborhoods.

The addition of the playground provided a much need
active space for children to play and families to gather.

City Fabrick worked with multiple City departments and
agencies to navigate a complex array of subsurface utilities and easements to locate and design the playground and
surrounding amenities to best serve the community. The
team worked with the Jenni Rivera Foundation to incorporate art installations along the greenbelt including a mural of the iconic musician.

Partners
Duties Performed
Project Timeline
City of Long Beach, Long Beach Community Foundation,
Conservation Corp of Long Beach, Jenni Rivera Foundation Landscape Architecture and Community Engagement
Ongoing

CITY OF MAYWOOD RFP 23
Sound Garden is an interactive sonic-art play installation developed in North Log Beach’s Houghton Park, adjacent
to the newly renovated community center. The playful art space includes a symphony of outdoor instruments and
sound-making equipment oriented around a conductor’s
platform. It’s location ties together two existing ageoriented playgrounds and the community center to create a central node of activity for the regional park.

City Fabrick worked with the Long Beach Community
Foundation to engage North Long Beach stakeholders
to determine the landscape for art development and
programming in the Uptown Business District. The Sound
Garden is intended to augment other improvements
in Houghton Park as designed in the Master Plan to
create a northern civic anchor to the business district, a counterweight to the Michelle Obama Library and Plaza.

Funded through the Knight Foundation donor advised
fund, City Fabrick provided community engagement and
full landscape design services for the Sound Garden.

CITY OF MAYWOOD RFP 24
DeForest Park
Vision Plan
With the high park demand,
the park serves the needs
of both local residents and
regional visitors by offering
sports courts, sports fields,
playground, community
center, equestrian trail, and
organized sports and youth
programs.

Tucked between the Los Angeles River and a largely
residential neighborhood, DeForest Park is truly a hidden gem for the North Long Beach community, which has nearly six times less park space than the rest of the city. With the high park demand, the park serves the needs of both local residents and regional visitors by offering sports courts, sports fields, playground, community center, equestrian trail, and organized sports and youth programs. Just south of 15-acre DeForest Park, the 34 acres of the DeForest Park Wetlands was restored and opened in 2018 for public use while retaining flood management control properties.

With Proposition 1 funding from the State, City Fabrick is partnering with Long Beach Parks, Recreation & Marine,
Conservation Corps of Long Beach, and Camp Fire Angeles Council to develop the DeForest Park Vision Plan, which will guide future investment in the park and wetlands area. The Plan involves a robust public outreach strategy that involves engaging community members throughout the decisionmaking process. Based on the community feedback, City Fabrick developed a conceptual design for the future park and policies to support its development, which was included into the Plan for the Parks and Recreation Commission and City Council adoption in 2020.

City Fabrick’s services included community engagement,
GIS mapping, environmental, land use, open space, parks, and trail planning, product outreach, graphic design, and many more.`
Client
Duties Performed
Project Timeline
Long Beach Parks, Recreation & Marine, Conservation
Corps of Long Beach, Camp Fire Angeles Council
Community Engagement, Urban Planning, Landscape
Design, Grant Writing
Completed in 2020

CITY OF MAYWOOD RFP 25
West LA Veterans
Campus Community Plan
The North Campus of the West
Los Angeles Veterans Affairs
campus will become a vibrant,
cohesive, and supportive
residential neighborhood for
homeless and at-risk Veterans
and their families.

The Department of Veterans Affairs Greater Los Angeles
Healthcare System, West Los Angeles Medical Campus houses both administrative and medical facilities, and is one of the largest healthcare facilities within the Department of Veterans Affairs. The approximately 388-acre campus is
located within an unincorporated island of the County of Los Angeles, while surrounded entirely by the City of Los Angeles. City Fabrick is leading the comprehensive design and planning for the redevelopment, as well as the extensive community engagement and communication associated
with the overall process. Existing vacant buildings are being renovated and new buildings are being constructed on
underutilized land parcels to create the Veteran-serving permanent supportive housing, services, and amenities.

The West Los Angeles North Campus Community Plan
envisions a Veteran-serving neighborhood that will provide a space for collective impact and collaboration between the West LA Veterans Collective, Veterans Affairs staff, local stakeholders, and Veteran community partners in
order to aggressively combat the homelessness crisis facing Veterans in Los Angeles County. The West Los Angeles
Veterans Collaborative is tasked with developing permanent supportive homes for up to 1,691 Veterans, but the plan incorporates previously approved Veteran-serving housing to be developed by partners, for a total of 2,000 residents.

The Plan also involves extensive engagement with Veterans, on-campus stakeholders, Veteran-serving groups, and local community groups to understand the unique needs that
are essential to best serve our Veterans. Through efforts to respond to COVID-19 conditions and continue engagement
efforts, creative online and in-person engagement strategies include the use of online surveys and Zoom meetings,
updated website engagement and development information, and postcard surveys sent via mail and left as a stand-alone option to ensure social distancing measures.

Partners
Duties Performed
Project Timeline
West Los Angeles Veterans Collective [Century Housing]
and the United States Dept. of Veterans Affairs
Land Use Planning, Urban Design, Community Engagement,
Transportation Planning, Landscape Design
2018 - Ongoing

CITY OF MAYWOOD RFP 26
One San Pedro
Community Plan
The revitalized
Rancho San Pedro will
be a mixed-use, mixedincome, multigenerational
village bridging Downtown,
Barton Hill, and the
waterfront.

The Housing Authority of the City of Los Angeles has engaged the development collective of The Richman Group, Century Housing, and National CORE to plan and redevelop the
Rancho San Pedro affordable housing community. City
Fabrick is leading the comprehensive design and planning for the redevelopment, as well as the extensive community engagement and communication associated with the
overall process. This effort is being coordinated with the community development plan being created for the larger area surrounding the Rancho San Pedro property.

Situated between Downtown San Pedro, Barton Hill
neighborhood, and the active waterfront, the Rancho
San Pedro community redevelopment plan is being
conceptualized as an opportunity to build physical, economic, emotional, and cultural connections to create One San Pedro.

The plan is being developed through extensive engagement with Rancho San Pedro residents and stakeholders from
the larger community, through resident involvement in
the People’s Planning School, interactive workshops and walking tours, and establishment of a local OSP office, designed by City Fabrick. The community planning effort is to be completed towards the beginning of 2020, and the associated Specific Plan to be drafted during the summer, with environmental review taking place throughout 2020.

City Fabrick’s services included community engagement, GIS mapping, environmental, land use, open space, and parks planning, product outreach, graphic design, and many more.

Partners
Duties Performed
Project Timeline
Housing Authority City of Los Angeles, The Richman Group, Century Housing, National CORE,
Master Planning, Urban Design Community Engagement,
Architecture, Transportation Planning , Landscape Design Ongoing

CITY OF MAYWOOD RFP 27
Client
References
NAME + TITLE
NAME + TITLE
NAME + TITLE

CONTACT INFO

CONTACT INFO

CONTACT INFO
PROJECT BUDGET + TIMELINE

PROJECT

PROJECT
BUDGET + TIMELINE
BUDGET + TIMELINE
CITY OF LONG BEACH – PARKS, RECREATION, AND MARINE DEPARTMENT

CENTURY HOUSING

CONSERVATION CORP OF LONG BEACH
Nancy Villaseñor
Parks Planning and
Partnership Manager
Brian D’ Andrea
Senior Vice President
Phil Hester
Board Secretary
(Project Coordinator)
562.570.3165
[email protected]
310.663.9802
[email protected]
714.402.4152
[email protected]
51st Street Park
West Los Angeles
Veteran Community
Deforest Park
$3,500,000
2022-23
$500,000,000 + for Plan
$5,000,000 for Mobility
Project
2019-22 planning –
construction current
$2,500,000 for
initial phases
2019-20 planning –
construction current

CITY OF MAYWOOD RFP 28
Approach to
Scope of Services

CITY OF MAYWOOD RFP 29
Approach to
Scope of Services
City Fabrick will work with the Maywood Community Services Department staff to develop and execute an engagement
plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations for the development of the Randolph Avenue Beautification Project.

The scope of work includes base tasks one through five and optional tasks six and/or seven as services that City Fabrick would be provided as requested by the City. The scope of work, deliverables, schedule, and fees and terms would be refined in collaboration with City staff.

City Fabrick is well equipped to manage complex projects requiring a range of skillsets and scales as we lead projects ranging from master planning large communities to
architectural projects with large consultant teams with interlacing organizational structures under our contact and directly with the client, to public facilities centered on landscape design. Our team as the ability to adapt to TASK 1: PROJECT MANAGEMENT
Months 1-12
different project scales and timelines with makeups tailored to the unique project parameters whether related to parks and open space, mobility and streetscapes, climate adaption and resiliency, and/or beautification.

Upon project kickoff, the team to define the project goals, parameters, and partners to clearly articulate amongst the various parties involved internally and externally. While subsequent phases will lead to refinements of these overarching considerations it is essential that they are recorded so any deviation is done so thoughtfully, understanding potential ramifications. Throughout, City Fabrick will reinforce consistent communications, schedules, and roles and responsibilities among the partners involved. This will include facilitating meetings with drafting agendas, facilitating, coordinating meeting notes, and tracking action items.

CITY OF MAYWOOD RFP 30
City Fabrick will coordinate information collection,
documentation, and file management related to the
project including those related to project delivery as well as regulatory and funding compliance. Additionally, City Fabrick will also manage the project schedule and process including investigation, community engagement, stakeholder coordination – including the railroad company, regulatory and environmental clearance, and conceptual engineering and design.

Deliverables include:

Refined scope of work for notice of proceed
Project process and schedule
Project team roster and communications chart
Kick-off meeting with agenda and notes
Regular coordination meetings with agenda and notes
Development and redevelopment within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering support to provide a cohesive account of the project parameters. This comprehensive project scope is augmented by high-level analysis of hydrology and hydraulics, geotechnical and site systems.

This discovery phase considers a wide range of social, physical, fiscal, and regulatory aspects of the project, as well as the surrounding context and community that it will impact.

The work includes physical analysis such as surveys, utility investigation, geotechnical analysis, geospatial mapping, and multiple site visits at different times and days to determine opportunities and constraints. Discovery also includes
reviewing historic and cultural conditions, literature review of relevant regulatory and planning documents, and engagement with the City, community, and partners. This comprehensive analysis lays a solid a foundation for future engagement, design, and execution can be built from.

A project survey will consist of boundary and topographic survey of the site limits established within the Request TASK 2A: SITE INVESTIGATION
Months 1-2

CITY OF MAYWOOD RFP 31
for Proposal including Randolph Avenue within the City of Maywood from Pine Avenue to Walker Street, though there could be an economy of scale to coordinate with adjacent jurisdictions to extend the project scope along the length of Randolph if an expanded project is every anticipated.

The survey shall include surface features including grade breaks, railroad tracks, curb/gutter, pavement, walls, fences, structures, and other observed features, surface utilities and utility markings present at the time of survey. With support from the City providing current title report, utility marking, and coordination prior to performing the site survey and the boundary survey and plotting of easements will be necessary for this project and are therefore included. Identifying easements will also be included as part of the survey to assure easements are quit claimed if necessary, eventually.

Cursory geotechnical analysis will include review of readily available information regarding the geologic and geotechnical conditions at the proposed site along with any existing information provided by the City, a site visit will be performed to inspect the current condition of the site, and preparation of a high level geotechnical report detailing our findings and preliminary recommendations for the site to support the conceptual planning and schematic design. More robust geotechnical and Phase 1+2 environmental conditions analysis could be necessary at future stages.

Deliverables include:

ALTA survey
Desktop geotechnical study
Literature report
Site context mapping
Existing Conditions Imagery
Historic context report
Six (6) Geospatial Information Systems Maps
Walk audit and summary
Asset/challenge diagram(s)
Opportunities/constraints diagram(s)
Existing Conditions Summary Report

CITY OF MAYWOOD RFP 32
Development within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial
engineering and entitlement support to provide a cohesive account of the project parameters. The proposed services include developing up to three initial design concepts and refining to one Conceptual design package that incorporates input from the City, relevant stakeholders, and residents of Maywood.

City Fabrick will prepare research, design, and presentation material for up to three project concepts to be used
throughout the research, community engagement, and
planning process. The intention of this phase is to gain community input throughout the community engagement
and coordination process to help clearly define the proposed project parameters. Upon completion the project be defined sufficiently to review for potential environmental impacts – or benefits, design considerations, and necessary regulatory approvals for the project to be considered ready suitable to seek funding through most sources. The design will also be sufficient to develop rough order of magnitude cost
estimations for construction and maintenance.

The Final Report will incorporate the elements developed through the various tasks providing an action-oriented
roadmap for developing the Randolph Avenue Beautification Project. It is intended to allow land use, policy, and
investment determinations to be made within a realistic framework that recognizes the resource limitations and
opportunity of open, underused land. The Report will
summarize the existing conditions, investigation, community voice, and finalized conceptual design. The report serves as a blueprint for community partners and civic leaders to be champions for implementation and stewardship of the
new community asset.

Deliverables include:

Three Initial Design Alternatives
Overall Map
Design Strategy Diagram
Two (2) Cross-sections
Projects large and small require analysis of the potential environmental impacts and benefits that could result through construction and implementation. While much of the focus is related to compliance with funding agencies and regulatory approval the process is also essential for determining
how the project can be refined or enhanced to result in restorative care for the community. This work would include preparation and coordination of Preliminary Environmental Studies (PES) for level of review, environmental clearance, and coordination necessary technical studies for CEQA/
NEPA compliance. This scope of work assumes that the
level of environmental review will be limited to Categorical Exemption.

Our project team is also well-equipped to support the City for submitting and obtaining encroachment permits related to county, state, and even federal rights of ways and facilities as required for landscape and park projects. City Fabrick is working to develop 51st Street Park, repurposing residual public right-of-way adjacent to Los Angeles County Flood Control facilities requiring coordination of easements, access, and utilities. City Fabrick is also working with county, state, TASK 2B: CONCEPTUAL DESIGN
TASK 3: ENVIRONMENTAL REVIEW + COMPLIANCE
Months 3-12
Months 6-12
Precedent Imagery
Three (3) Project Case Studies
Conceptual Design Deliverables include:

Overall Project Map
Four (4) Overall Design Strategy Diagrams
Two (2) Renderings
Eight (8) Focused Design Sections (two-block increments) Enlarged Landscape Plan
Two (2) Cross-sections
Three (3) Design Diagrams
Preliminary Civil Engineering Studies
Drainage
Water Quality
Earthwork
Cost Estimation – Construction and Maintenance
Project Conceptual Design Report

CITY OF MAYWOOD RFP 33
and federal agencies on a range of mobility, open space, and infrastructure projects for developing a supportive community on the West Los Angeles Veterans Affairs campus requiring negotiations and approvals through layers of
easements, leases, and access agreements.

Deliverables include:

Planning Permit Application and Coordination
CEQA (Categorical Exemption) Application and Coordination Rails to Trails projects often require complex negotiations between railroad companies, regional and state
transportation agencies, and local jurisdictions. Principals of Burnham Development have been involved with negotiations between local jurisdictions and transportation agencies to establish shared benefits from regional transportation assets.

They would support the City researching best practices
and negotiating with Union Pacific Railroad Company to
determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit.

This would include supporting Maywood’s application for a lease beautification application with the agency, and the selected reviewing the beautification lease agreement and providing recommendations for the City.

Deliverables include:

Case study report for Rail to Trail lease agreements with best practices
Memorandum for review and recommendation of lease
agreement
Four (4) Meetings related to lease agreement
City Fabrick possesses the expertise necessary to develop robust in-person and digital outreach strategies that are customized to each community we work in. City Fabrick
has over 10 years of experience successfully providing
community outreach and engagement for parks and open
TASK 4: REAL ESTATE ADVISORY
TASK 5: COMMUNITY ENGAGEMENT
Months 4-8
Months 3-10

CITY OF MAYWOOD RFP 34
space efforts throughout the Los Angeles region with various public partners. City Fabrick has successfully led community engagement efforts for over a dozen of open space projects and countless other types of urban planning related efforts with various jurisdictions each consisting of different target population types and unique financing plans. This includes our award-winning plans and designs for existing parks, new parks, and park improvements, park systems, and
park organizations, each emphasizing a community-based
approach to planning and design.

The community voice for this process will be built upon feedback, narratives, and information collected through previous engagement activities and efforts. Baseline
engagement for this process will take the form a general survey that will build quantifiable data about the future park user experience, needs, and desire. The survey will be available in hard copy and online – available in English and Spanish, will be provide essential information as well as initial contacts to follow-up when drawing participants for future workshops and focus groups.

Along with collecting the input from previous projects and planning efforts there will be at least three community workshops (including one virtual) distributed along Randolph Avenue – working with City staff and community partners to discuss needs, assets, opportunities, and challenges for establishing new public open space along this corridor. This scope will include meeting facilitation, creating workshop activities including role-playing, forced-choice, and shared learning. The workshop activities will be designed to be compatible with other meeting structures and potential
community events to expand participation beyond those
who might not typically attend a public workshop.

Completing the community engagement process will include a series of focus group meetings and stakeholder interviews to gather additional input, context, and support for the process, report, and park designs. The survey, workshop, and follow-up interviews and meetings will be staged
throughout the process to collect information and feedback at different stages of the research, planning, prioritization, and design – while also reporting back what was heard
and how it guides the project. The entirety of information, narrative, and feedback will be condensed into a community voice chapter of the final report while raw information will be cleaned and consolidated within an appendix section of the document.

CITY OF MAYWOOD RFP 35
Deliverables include:

Resident Survey – Online and Onsite
Online Survey Coordination
Physical Survey and Postcard
Survey Return Boxes
Three (3) Community Workshops
Outreach Material – fliers and social media
Slideshow Presentation
Workshop Facilitation
Workshop Activities/Games
Additional Engagement
Six (6) Stakeholder Interviews
Three (3) Focus Group Meetings
Community Voice Summary Report
Deliverables include:

Outreach Material – fliers and social media
Engagement Activities Material
Event Logistic Support
Deliverables include:

Six (6) Geospatial Information Systems Maps
Expanded Project Map
Four (4) Design Strategy Diagrams
Two (2) Renderings
Six (6) Meetings with City Partners
There is the opportunity to demonstrate the potential for Randolph Avenue to become a community asset through
temporary interventions, programs, or events as part
of the engagement process. City Fabrick is an industry
leader in the application of tactical urbanism as part of community development and engagement developing popup demonstration projects across the region associated with planning, design, and development. Optional Task 6 would be to organize an event or series of events and/or installations along Randolph Avenue to promote its future as a greenbelt.

This would be done in conjunction with the engagement
process to demonstrate, gain input, and test elements of the beautification project. This can include but would not be limited to pop-up engagement installations, a 2-mile fun run, temporary signage, and median cleanups. Along with demonstrating the possibilities and gaining input from the community the demonstration project(s) will build awareness and interest in the project, ultimately catalyzing community champions for its implementation and stewards for its
sustainability. In collaboration with the City and community partners, City Fabrick would develop the demonstration
project(s) and provide logistic capacity for execution of the project/event.

Randolph Avenue straddles between multiple cities which provides the opportunity to this to be an asset to residents beyond Maywood. As part of the initial design and site
investigation process would be an optimal opportunity to engage the Cities of Huntington Park and Bell to expand the scope and benefit of the Randolph Avenue beautification project and offer economy of scale for developing a larger and longer community asset. City Fabrick would develop
conceptual level presentation material, demonstrating
the potential benefits of an expanded Randolph Avenue
Beautification Project to present to neighboring jurisdictions, regional agencies, and potential funders.

TASK 6: DEMONSTRATION/ENGAGEMENT EVENT
TASK 7: MULTI-CITY DESIGN PITCH PRESENTATION

OPTIONAL

OPTIONAL

CITY OF MAYWOOD RFP 36
Cost
Proposal

CITY OF MAYWOOD RFP 37
Cost
Proposal
For the scope of work described in this proposal, the City of Maywood will pay City Fabrick a fixed fee of $269,280 [including a $12,000 allowance for reimbursable and printing expenses] in monthly installments based on percentage
of work complete.

TASK CITY FABRICK ARDURRA BURNHAM GROUP DELTA TOTAL

COST PROPOSAL

SUBTOTAL
TOTAL
1| Project Management
2B| Conceptual Design
2A | Site Investigation
3| Environmental Review
4| Real Estate Advisory
Optional: Demonstration/Engagement Event (direct and indirect) Direct (translation, printing, etc.)
5| Community Engagement
Optional: Multi-City Design Pitch Presentation
22,800
62,400
11,800
146,200
16,800
-
32,400
1,150
17,990
51,720
70,860
-
-
-
-
22,800
-
29,500
17,700
11,800
-
-
-
10,720
10,720
-
-
-
23,950
80,390
74,240
257,280
269,280
34,500
11,800
10-20,000
12,000
32,400
15,000
Printing and Copying will not include additional fees beyond direct cost.

Mileage will be charged at the current rate determined by the Internal Revenue Service.

City Fabrick retains translation services regularly for engagement work.

Venue rentals for engagement activities will be covered by the City, assuming use of public facilities.

Permit, plan check, and inspection fees will be covered by the City.

Incidental expenses will be presented to City staff before incurring costs.

DIRECT COST ASSUMPTIONS

BRIAN ULASZEWSKI

PRINCIPAL & EXECUTIVE DIRECTOR
562.901.2128
[email protected]
CITYFABRICK.ORG
THANK
YOU

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802

PROPOSAL FOR PROFESSIONAL SERVICES
CITY OF MAYWOOD – COMMUNITY SERVICES
Rudolph Avenue Beautification – Landscape Architectural Services A. INTRODUCTION
City Fabrick is a nonprofit design studio reshaping, restoring, and empowering communities through collaborative public-interest design, planning, policy development, and advocacy. Based in Long Beach, City Fabrick engages communities in Southeast Los Angeles County across a range of matters related to improve residents’ quality of life and outcomes. City Fabrick is an independent organization that works beyond the conventional client-consultant framework, having the capacity to collaborate with community partners on mission-related work as well as collaborate to initiate positive change communities. City Fabrick’s involvement with this initiative provides the following community benefits that align with our mission:
• Great Parks and Places: by increasing park acreage and access for a park poor community.
• Thriving Neighborhoods: by providing more public recreational opportunities for residents to promote physical, mental, and emotional health. • Resilient Communities: by expanding urban forestry, habitat, and permeable area to make the community resilient to climate change while mitigating pollution impacts. • Moving People: by creating a mile-long active transportation trail, connecting residents to multiple schools and community amenities.

City Fabrick is a Long Beach nonprofit organization that collaborates with partners on community enhancing projects and initiatives taking a variety of roles that best ensure success for all those in involved. Our unique structure provides the capacity to be a consultant, collaborator, grantee, or part of a coalition. City Fabrick’s work includes but is not limited housing, parks and open space, transportation, climate resiliency, cultural development and providing technical and creative capacity planning, communications, and engagement, graphic, building, landscape, and urban design services.

City Fabrick has significant experience working in the Gateway Cities area working with community partners and a multitude of local agencies and nonprofit partners on a range planning, community visioning, and engagement processes including multiple park projects, affordable housing, community development, streetscape, neighborhood beautification, and public art. City Fabrick is currently providing landscape architecture services for a proposed senior housing and community center development in nearby Cudahy a mile from Randolph Avenue, engagement and communications support to the Gateway Cities Council of Governments, and designing a new park in North Long Beach by repurposing residual public right-of-way adjacent to the Los Angeles River.

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
B. SCOPE OF SERVICES
City Fabrick will work with the Maywood Community Services Department staff to develop and execute an engagement plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations for the development of the Randolph Avenue Beautification Project.

The scope of work includes base tasks one through five and optional tasks six and/or seven as services that City Fabrick would be provided as requested by the City. The scope of work, deliverables, schedule, and fees and terms would be refined in collaboration with City staff.

Task 1: Project Management Months 1-12
City Fabrick is well equipped to manage complex projects requiring a range of skillsets and scales as we lead projects ranging from master planning large communities to architectural projects with large consultant teams with interlacing organizational structures under our contact and directly with the client, to public facilities centered on landscape design. Our team as the ability to adapt to different project scales and timelines with makeups tailored to the unique project parameters whether related to parks and open space, mobility and streetscapes, climate adaption and resiliency, and/or beautification.

Upon project kickoff, the team to define the project goals, parameters, and partners to clearly articulate amongst the various parties involved internally and externally. While subsequent phases will lead to refinements of these overarching considerations it is essential that they are recorded so any deviation is done so thoughtfully, understanding potential ramifications. Throughout, City Fabrick will reinforce consistent communications, schedules, and roles and responsibilities among the partners involved.

This will include facilitating meetings with drafting agendas, facilitating, coordinating meeting notes, and tracking action items.

City Fabrick will coordinate information collection, documentation, and file management related to the project including those related to project delivery as well as regulatory and funding compliance. Additionally, City Fabrick will also manage the project schedule and process including investigation, community engagement, stakeholder coordination – including the railroad company, regulatory and environmental clearance, and conceptual engineering and design.

Deliverables include:
 Refined scope of work for notice of proceed
 Project process and schedule
 Project team roster and communications chart
 Kick-off meeting with agenda and notes
 Regular coordination meetings with agenda and notes

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Task 2A: Site Investigation Months 1-2
Development and redevelopment within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering support to provide a cohesive account of the project parameters. This comprehensive project scope is augmented by high-level analysis of hydrology and hydraulics, geotechnical and site systems.

This discovery phase considers a wide range of social, physical, fiscal, and regulatory aspects of the project, as well as the surrounding context and community that it will impact. The work includes physical analysis such as surveys, utility investigation, geotechnical analysis, geospatial mapping, and multiple site visits at different times and days to determine opportunities and constraints. Discovery also includes reviewing historic and cultural conditions, literature review of relevant regulatory and planning documents, and engagement with the City, community, and partners. This comprehensive analysis lays a solid a foundation for future engagement, design, and execution can be built from.

A project survey will consist of boundary and topographic survey of the site limits established within the Request for Proposal including Randolph Avenue within the City of Maywood from Pine Avenue to Walker Street, though there could be an economy of scale to coordinate with adjacent jurisdictions to extend the project scope along the length of Randolph if an expanded project is every anticipated. The survey shall include surface features including grade breaks, railroad tracks, curb/gutter, pavement, walls, fences, structures, and other observed features, surface utilities and utility markings present at the time of survey. With support from the City providing current title report, utility marking, and coordination prior to performing the site survey and the boundary survey and plotting of easements will be necessary for this project and are therefore included. Identifying easements will also be included as part of the survey to assure easements are quit claimed if necessary, eventually.

Cursory geotechnical analysis will include review of readily available information regarding the geologic and geotechnical conditions at the proposed site along with any existing information provided by the City, a site visit will be performed to inspect the current condition of the site, and preparation of a high level geotechnical report detailing our findings and preliminary recommendations for the site to support the conceptual planning and schematic design. More robust geotechnical and Phase 1+2 environmental conditions analysis could be necessary at future stages.

Deliverables include:
 ALTA survey
 Desktop geotechnical study
 Literature report

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
 Site context mapping
 Existing Conditions Imagery
 Historic context report
 Six (6) Geospatial Information Systems Maps
 Walk audit and summary
 Asset/challenge diagram(s)
 Opportunities/constraints diagram(s)
 Existing Conditions Summary Report
Task 2B: Conceptual Design Months 3-12
Development within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering and entitlement support to provide a cohesive account of the project parameters. The proposed services include developing up to three initial design concepts and refining to one Conceptual design package that incorporates input from from the City, relevant stakeholders, and residents of Maywood.

City Fabrick will prepare research, design, and presentation material for up to three project concepts to be used throughout the research, community engagement, and planning process. The intention of this phase is to gain community input throughout the community engagement and coordination process to help clearly define the proposed project parameters. Upon completion the project be defined sufficiently to review for potential environmental impacts – or benefits, design considerations, and necessary regulatory approvals for the project to be considered ready suitable to seek funding through most sources. The design will also be sufficient to develop rough order of magnitude cost estimations for construction and maintenance.

The Final Report will incorporate the elements developed through the various tasks providing an action-oriented roadmap for developing the Randolph Avenue Beautification Project. It is intended to allow land use, policy, and investment determinations to be made within a realistic framework that recognizes the resource limitations and opportunity of open, underused land. The Report will summarize the existing conditions, investigation, community voice, and finalized conceptual design. The report serves as a blueprint for community partners and civic leaders to be champions for implementation and stewardship of the new community asset.

Design Process Deliverables include:
 Three Initial Design Alternatives
o Overall Map
o Design Strategy Diagram
o Two (2) Cross-sections

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
 Precedent Imagery
 Three (3) Project Case Studies
Conceptual Design Deliverables include:
 Overall Project Map
 Four (4) Overall Design Strategy Diagrams
 Two (2) Renderings
 Eight (8) Focused Design Sections (two-block increments) o Enlarged Landscape Plan
o Two (2) Cross-sections
o Three (3) Design Diagrams
 Preliminary Civil Engineering Studies
o Drainage
o Water Quality
o Earthwork
 Cost Estimation – Construction and Maintenance
 Project Conceptual Design Report
Task 3: Environmental Review and Compliance Months 6-12 Projects large and small require analysis of the potential environmental impacts and benefits that could result through construction and implementation. While much of the focus is related to compliance with funding agencies and regulatory approval the process is also essential for determining how the project can be refined or enhanced to result in restorative care for the community. This work would include preparation and coordination of Preliminary Environmental Studies (PES) for level of review, environmental clearance, and coordination necessary technical studies for CEQA/NEPA compliance. This scope of work assumes that the level of environmental review will be limited to Categorical Exemption.

Our project team is also well-equipped to support the City for submitting and obtaining encroachment permits related to county, state, and even federal rights of ways and facilities as required for landscape and park projects. City Fabrick is working to develop 51st Street Park, repurposing residual public right-of-way adjacent to Los Angeles County Flood Control facilities requiring coordination of easements, access, and utilities. City Fabrick is also working with county, state, and federal agencies on a range of mobility, open space, and infrastructure projects for developing a supportive community on the West Los Angeles Veterans Affairs campus requiring negotiations and approvals through layers of easements, leases, and access agreements.

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Deliverables include:
 Planning Permit Application and Coordination
 CEQA (Categorical Exemption) Application and Coordination Task 4: Real Estate Advisory Months 4-8
Rails to Trails projects often require complex negotiations between railroad companies, regional and state transportation agencies, and local jurisdictions. City Fabrick would support the City researching best practices and participating in meetings with Union Pacific Railroad Company to determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit. Optional Task 8:

Legal/Real Estate Technical Assistance – would be performed by the City’s contract legal counsel or by another entity with expertise in Railroad Real Estate.

Deliverables include:
 Case study report for Rail to Trail lease agreements with best practices  Four (4) Meetings related to lease agreement
Task 5: Community Engagement Months 3-10
City Fabrick possesses the expertise necessary to develop robust in-person and digital outreach strategies that are customized to each community we work in. City Fabrick has over 10 years of experience successfully providing community outreach and engagement for parks and open space efforts throughout the Los Angeles region with various public partners. City Fabrick has successfully led community engagement efforts for over a dozen of open space projects and countless other types of urban planning related efforts with various jurisdictions each consisting of different target population types and unique financing plans. This includes our award-winning plans and designs for existing parks, new parks, and park improvements, park systems, and park organizations, each emphasizing a community-based approach to planning and design.

The community voice for this process will be built upon feedback, narratives, and information collected through previous engagement activities and efforts. Baseline engagement for this process will take the form a general survey that will build quantifiable data about the future park user experience, needs, and desire. The survey will be available in hard copy and online – available in English and Spanish, will be provide essential information as well as initial contacts to follow-up when drawing participants for future workshops and focus groups.

Along with collecting the input from previous projects and planning efforts there will be at least three community workshops (including one virtual) distributed along Randolph Avenue – working with City staff and community partners to discuss needs, assets, opportunities, and challenges for establishing new public open space along this corridor.

This scope will include meeting facilitation, creating workshop activities including roleplaying, forced-choice, and shared learning. The workshop activities will be designed to

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
be compatible with other meeting structures and potential community events to expand participation beyond those who might not typically attend a public workshop.

Completing the community engagement process will include a series of focus group meetings and stakeholder interviews to gather additional input, context, and support for the process, report, and park designs. The survey, workshop, and follow-up interviews and meetings will be staged throughout the process to collect information and feedback at different stages of the research, planning, prioritization, and design – while also reporting back what was heard and how it guides the project. The entirety of information, narrative, and feedback will be condensed into a community voice chapter of the final report while raw information will be cleaned and consolidated within an appendix section of the document.

Deliverables include:
 Resident Survey – Online and Onsite
o Online Survey Coordination
o Physical Survey and Postcard
o Survey Return Boxes
 Three (3) Community Workshops
o Outreach Material – fliers and social media
o Slideshow Presentation
o Workshop Facilitation
o Workshop Activities/Games
 Additional Engagement
o Six (6) Stakeholder Interviews
o Three (3) Focus Group Meetings
 Community Voice Summary Report
Task 6: Demonstration/Engagement Event
There is the opportunity to demonstrate the potential for Randolph Avenue to become a community asset through temporary interventions, programs, or events as part of the engagement process. City Fabrick is an industry leader in the application of tactical urbanism as part of community development and engagement developing pop-up demonstration projects across the region associated with planning, design, and development. Optional Task 6 would be to organize an event or series of events and/or installations along Randolph Avenue to promote its future as a greenbelt.

This would be done in conjunction with the engagement process to demonstrate, gain input, and test elements of the beautification project. This can include but would not be limited to pop-up engagement installations, a 2-mile fun run, temporary signage, and median cleanups. Along with demonstrating the possibilities and gaining input from the community the demonstration project(s) will build awareness and interest in the project, ultimately catalyzing community champions for its implementation and stewards for its

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
sustainability. In collaboration with the City and community partners, City Fabrick would develop the demonstration project(s) and provide logistic capacity for execution of the project/event.

Deliverables could include:
 Outreach Material – fliers and social media
 Engagement Activities Material
 Event Logistic Support
Task 7: Multi-City Design Pitch Presentation
Randolph Avenue straddles between multiple cities which provides the opportunity to this to be an asset to residents beyond Maywood. As part of the initial design and site investigation process would be an optimal opportunity to engage the Cities of Huntington Park and Bell to expand the scope and benefit of the Randolph Avenue beautification project and offer economy of scale for developing a larger and longer community asset. City Fabrick would develop conceptual level presentation material, demonstrating the potential benefits of an expanded Randolph Avenue Beautification Project to present to neighboring jurisdictions, regional agencies, and potential funders.

Deliverables include:
 Six (6) Geospatial Information Systems Maps
 Expanded Project Map
 Four (4) Design Strategy Diagrams
 Two (2) Renderings
 Six (6) Meetings with City Partners
Task 8: Legal/Real Estate Technical Assistance (optional, hourly – as needed basis) The City’s contract legal counsel or by another entity with expertise in Railroad Real Estate (including Burnham Development if appropriate) would provide on-call support to the City negotiating with Union Pacific Railroad Company to determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit. This would include supporting Maywood’s application for a lease beautification application with the agency, and the selected reviewing the beautification lease agreement and providing recommendations for the City.

Deliverables include:
 Case study report for Rail to Trail lease agreements with best practices  Four (4) Meetings related to lease agreement
C. COST PROPOSAL
For the scope of work described in this proposal, the City of Maywood will pay City Fabrick a fixed fee of $259,280 [including a $12,000 allowance for reimbursable and printing expenses] in monthly installments based on percentage of work complete.

City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Task City Fabrick Ardurra Burnham Group Delta Total

1. Project Management 18,800 1,150 23,950
2A. Site Investigation 10,800 51,720 10,720 74,240
2B. Conceptual Design 57,400 17,990 80,390

3. Environmental Review 15,800 17,700 34,500

4. Real Estate Advisory 2,800 0 2,800

5. Community Engagement 27,400 32,400

6. Demonstration Event 5,000 5,000

7. Design Pitch Presentation 10,000 10,000
Subtotal 148,000 70,860 17,700 10,720 247,280
Direct (translation, printing, demonstration, etc.) 12,000 Total 259,280

8. Optional: Legal/Real Estate Technical Assistance (as-need, up to) 25,000 Direct Cost Assumptions:
• Printing and Copying will not include additional fees beyond direct cost. • Mileage will be charged at the rate determined by the Internal Revenue Service. • City Fabrick retains translation services regularly for engagement work. • Venue rentals for engagement activities will be covered by the City, assuming use of public facilities.
• Permit, plan check, and inspection fees will be covered by the City. • Incidental expenses will be presented to City staff before incurring costs.

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated the 22nd of February 2023 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and City Fabrick (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to develop and execute an engagement plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations services for the development of the Randolph Avenue Beautification Project.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Brian Ulaszewski (the “Consultant Representative”).

The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like

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professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through May 31, 2024 unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, a fixed fee of $259,280.00, and an optional Legal/Real Estate Technical Assistance (as-needed, up to) $25,000 as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $284,280, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall

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make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent Consultant. Consultant is, and shall at all times remain as to City, a wholly independent Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order

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shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual,

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alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.

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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the

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requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.

K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

14. Default.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

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15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager City Fabrick
City of Maywood 1444 East 4th Street
4319 East Slauson Avenue Long Beach, CA 90802
Maywood, California 90270

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be

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(1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or

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written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

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33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Frank Garcia
Mayor of the City of Maywood
ATTEST:

By:

Andrea Aguilar, City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:

City Fabrick
By:

Name: Brian Ulaszewski
Title: Principal, Executive Director

A-1
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EXHIBIT A

SCOPE OF SERVICES

A-2
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A-3
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A-4
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A-5
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A-6
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