Maywood City Council
September 23, 2026

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, SEPTEMBER 23, 2026 AT 6:00 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Jaime Flores

COUNCIL MEMBERS
Mayra Aguiluz
Eddie De La Riva
Frank Garcia

CITY CLERK
Jennifer E. Vasquez

CITY TREASURER
Jennifer E. Vasquez

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

Meetings may also be attended remotely or viewed via the Zoom link below.

REMOTE MEETING ACCESS
Zoom Link: https://www.zoomgov.com/j/1653657788
Meeting/Webinar ID: 165 365 7788
Telephone: Call +1 (669) 254-5252. When prompted, enter the Meeting/Webinar ID

followed by #.

PUBLIC PARTICIPATION OPTIONS INCLUDING REMOTE PARTICIPATION

1. In Person: Attend the meeting in the City Council Chambers located at 4319 E.

Slauson Avenue, Maywood, California 90270. Each speaker has three (3) minutes to speak.

2. Via Zoom: To request to speak through Zoom, use the “Raise Hand” feature after the Mayor opens public comment.

3. By Telephone: To request to speak by telephone, press *9. When prompted, press *6 to unmute and begin speaking. Each speaker has three (3) minutes to speak.

4. Written Comments: Public comment will be accepted for the record in advance until 4:00 p.m. on the day of the meeting by email to
[email protected]. If you are unable to submit comments by email, you may contact the City Clerk’s Office at (323) 562-5714. Written comments will be included in the record but will not be read aloud during the meeting.

Members of the public are not required to submit comments in advance to provide oral public comment. Remote speakers will receive the same speaking time as speakers attending in person.

CAPTIONING
The City activates the automatic captioning feature available through Zoom for Government during meetings conducted through the platform.

DISABILITY ACCESSIBILITY
In compliance with the Americans with Disabilities Act, disability-related accommodations, including assistive listening devices, are available upon request.

Members of the public requesting a reasonable accommodation should contact the City Clerk’s Office at (323) 562-5714 at least 48 hours in advance of the meeting so the City can make reasonable arrangements.

TRANSLATION OF PUBLIC MEETINGS
As a service to members of the community, the City provides for the translation of City Council meetings from English to Spanish. While the City is not required to provide for the translation of any public meetings into other languages, the City is committed to supporting those members of the public who wish to translate the meeting into any language or wish to receive interpretation/translation services provided by another member of the public.

Please contact the City Clerk’s Office if you need assistance regarding the utilization of your own personal equipment related to translation services or if you need additional space or other access for your interpreter to provide translation services at the meeting. Requests for assistance should be made as soon as possible, and preferably at least 72 hours prior to the meeting, by contacting the City Clerk at (323) 562-5714.

The City will make reasonable efforts to provide assistance in accordance with

applicable laws and available resources.

TECHNOLOGY DISRUPTIONS
If telephone or internet service is disrupted that affects remote public access during the meeting, the City Council will follow its adopted Technology Disruption Policy.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items only; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

VI. PRESENTATIONS

PRESENTATION BY EAST LOS ANGELES COLLEGE REGARDING THE SOUTHEAST

CAMPUS AND EDUCATION, WORKFORCE, AND ECONOMIC MOBILITY OPPORTUNITIES LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
2026 TASTE OF MAYWOOD – COMMUNITY PARTNER & PARTICIPANT RECOGNITION VII. PUBLIC HEARING

1. PUBLIC HEARING AND SECOND READING AND ADOPTION OF ORDINANCE NO. 26-04 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD, CALIFORNIA, AMENDING SECTION 4100.50.B.2.b AND ADDING SECTION 4100.50.B.5 OF THE MAYWOOD ZONING ORDINANCE RELATING

TO OFF-STREET PARKING FLEXIBILITY FOR EXISTING LEGALLY
NONCONFORMING COMMERCIAL AND INDUSTRIAL DEVELOPMENT; AND

FINDING THAT THE ACTION IS NOT A PROJECT UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES SECTION 15060(c)(3) (CITY-INITIATED ZONING ORDINANCE TEXT AMENDMENT NO. 26-01)
VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

2. MINUTES FOR THE AUGUST 26, 2026, REGULAR CITY COUNCIL MEETING

3. CONSIDERATION OF ADOPTING RESOLUTION NO. 6485 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

4. MONTHLY CASH AND INVESTMENT REPORT AUGUST 2026

5. REVENUE REPORT JULY - AUGUST 2026

6. CONSIDERATION OF ADOPTION OF RESOLUTION NO. 6486 RECOGNIZING

THE SOUTHEAST LOS ANGELES (SELA) YOUTH HUB AS A REGIONAL

YOUTH DEVELOPMENT INITIATIVE

7. AWARD AND APPROVE A PROFESSIONAL SERVICES AGREEMENT TO

MODERN IT TO PROVIDE CITYWIDE INFORMATION TECHNOLOGY MANAGED SERVICES IN AN AMOUNT OF $212,888 AND NOT TO EXCEED $218,160

FOR A THREE-YEAR TERM WITH AN OPTION TO EXTEND THE AGREEMENT FOR TWO ONE-YEAR TERMS AND APPROPRIATE $28,440 FOR FISCAL YEAR 2026-27

8. AWARD AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT TO MIG, INC. IN AN AMOUNT NOT TO EXCEED $342,860 FOR THE

COMPREHENSIVE ZONING ORDINANCE UPDATE FOR A TWO-FISCAL-YEAR TERM AND APPROPRIATE $150,000 FROM THE GENERAL FUND FOR FISCAL YEAR 2026-27

9. CONSIDERATION OF ADOPTING RESOLUTION NO. 6487 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD, CALIFORNIA, ADOPTING THE CITY OF

MAYWOOD MICRO-TRENCHING POLICY FOR TELECOMMUNICATIONS AND

BROADBAND SERVICE CONNECTIONS WITHIN THE PUBLIC RIGHT-OF-WAY

10. CONSIDERATION OF APPROVAL OF AMENDMENT NO. 1 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH CITY FABRICK, IN AMOUNT NOT EXCEED $149,790 AND APPROPRIATE $107,000 FROM GRANT FUND (261) AND $42,790 FROM GAS TAX FUND FOR NON-GRANT ELIGIBLE COSTS

11. CONSIDERATION OF APPROVAL OF AMENDMENT NO. 2 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH MUNICIPAL WASTE

SOLUTIONS AND RECOMMENDATION TO APPROPRIATE AN ADDITIONAL $36,756 FROM THE GENERAL FUND
IX. DISCUSSION/ACTION ITEMS

12. DISCUSSION AND APPROVAL OF THE 2026 HOLIDAY LIGHTING AND DECORATION PROJECT DESIGN; APPROVE THE PURCHASE FROM
CELEBRATION HOLIDAY STUDIO IN AN AMOUNT NOT TO EXCEED $148,000;

AND AUTHORIZE THE CITY MANAGER TO PROCURE AND APPROVE HOLIDAY LIGHTING FOR CITY HALL; AND APPROPRIATE FUNDS FOR THE PURCHASE

13. CONSIDERATION OF APPROVING A COMMUNITY BENEFIT FUND GRANT IN THE AMOUNT OF $15,000 TO IRVINE FC ACADEMY – MAYWOOD FOR YOUTH

SOCCER PROGRAMMING

14. DISCUSSION AND DIRECTION OF RENTAL REGISTRATION FEES AND THE

ADDITIONAL ANALYSIS AND FISCAL CONSIDERATION CONDUCTED

REGARDING SUCH FEES
X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

XI. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is October 28, 2026, at 6:00 p.m. in the City Council Chambers.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk / Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5714 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

East Los Angeles College
Southeast Campus
A New Gateway to Opportunity
Education • Workforce •
Economic Mobility
Presentation to the
Maywood City Council by
East Los Angeles College
President Monte Perez
Maywood Council
Chambers
4319 East Slauson Avenue
Maywood, CA 90270
September 23, 2026

ELAC: A Partnership with Southeast Los Angeles That Began Decades Ago
Education Has Been ELAC's Mission for 80 Years.

The Southeast Campus is not a new relationship.

It is the next chapter of a relationship that began decades ago. 1945
ELAC opened its doors.

It has provided both
transfer education and
occupational/career
preparation. Today,
ELAC serves more than
30,000 students.
1994
ELAC extended
its educational
services to the
growing
Southeast Los
Angeles
population in
Huntington Park
1997
South Gate
Educational
Center was
established.
2024
South Gate
Educational
Center closed
to make way for
the new
permanent
facility.

Today
Students
continue to be
served through
temporary
Southeast
locations while
the permanent
campus is
being
completed.

Future
In Fall 2027, a
permanent,
state-of-the-art
Southeast
Campus will
open its doors
for  Southeast
students.

Bringing College and Career Opportunities Closer to Home Today
• Career pathways are not
always located where
residents live.
• Students may have to travel
outside the immediate
community for programs and
services.
• Working adults face
transportation, scheduling, and
family barriers.

Tomorrow
• College is closer to home.
• Career training will be
connected to regional
employers.
• Students can move from
high school → college →
credential→ career.
• Adults can return to education
without leaving their
communities.

Our Vision: A Stronger, More Prosperous Southeast Los
Angeles
A campus that expands opportunity, strengthens the workforce, and drives economic mobility for generations to come.
10 Years From Now, We Envision:
• More Southeast LA residents
earning college credentials and
degrees
• More adults are returning to college
and advancing their careers
• More students transferring to fouryear universities
• More residents entering healthcare,
public safety, manufacturing,
logistics, and business careers
• Stronger city, employer, and education
partnerships
• Greater economic mobility for
Southeast LA families

One College, One District, One Vision
Southeast Campus: Bringing the District's commitment to student success directly to Southeast Los Angeles
A District committed
to student success
through access,
retention, and
completion.

What This Means
for Southeast Los
Angeles:

Access: Bring high-quality higher education and career
opportunities closer to the communities we serve.

Retention: Provide students with the counseling, academic support, basic needs resources and services they need to stay enrolled and succeed.

Completion: Help students earn certificates and degrees, transfer to four-year universities, and enter careers with the skills employers need.

Success: Create clear pathways from education →
credentials → careers → economic mobility.

The Southeast
Campus Serves a
Growing Regional
Community
The Southeast Cities
Service Area includes:
• South Gate
• Maywood
• Bell
• Bell Gardens
• Maywood
• Huntington Park
• Commerce
• Vernon
• Florence-Firestone,
Walnut Park &
Surrounding Southeast
Los Angeles
communities
• ELAC's broader
service area includes
25 communities, and
the college has
historically extended
instruction beyond its
East Campus located
in Monterey Park.

Maywood Students and Families: The Community We Serve
ELAC Students From Maywood
Opportunity to expand
• More than 500 ELAC students are from Maywood
• Our ELAC students from Maywood are Hispanic/Latino (97.4%) • 51.9% identify Spanish as their primary language
• ELAC students from Maywood are skewed more female (61.2%) than male (37.3%)
• 41.5% of ELAC students from Maywood are ages 20 to 24 years • 15.2% of ELAC students from Maywood are 40 years and older 1,500+
headcount

97.4%
Hispanic/Latino
students

51.9%
Spanish
primary language
Maywood Community Snapshot
Why local access matters
• Of those between 18 to 24 years of age, 15.9% do not have a high school diploma
• 76.5% ages 25 and over have completed a high school diploma or less, compared to 39% in LA County
• Only 7.9% ages 25 and over have a BA degree or higher • The unemployment rate is 5.4%
• The median household income is 61K and 60.8% of households earn less than $75k annually

7.9%
BA degree
or higher
$61K
Median household
income
ELAC's Southeast Campus brings college closer to where
Maywood residents live, work, and raise families.

Sources: LACCD Student Information System, 2025-26 / Source: U.S. Census Bureau, American Community Survey 2020-2024 5-Year Estimates, Table S1501 (Educational Attainment), retrieved from data.census.gov, August 2026.

Note: ELAC student data based on 90201 zip code, which is shared with Bell and Bell Gardens

5.4%
Unemployment
rate

A State-of-the-Art Campus
Built for Southeast Los
Angeles
• Approximately 105,000 square feet
• Three-story state-of-the-art facility
• Approximately $85 million investment
• Built to serve 10K+ students
• Expanded instructional capacity
• Classrooms and specialized laboratories
• Library/learning resources
• Spaces designed for career technical
education and transfer education
• Modern learning environments that
support both academic and workforce
preparation.
• Link to Drone Footage

From Education to Economic Mobility: The Campus as a Regional Economic Engine
The Southeast Campus turns local talent into credentials, career pathways, and family economic mobility.

EDUCATION
• College access close to home
• Dual enrollment and early college
• Certificates, associate degrees
and transfer preparation
• Adult education and lifelong
learning
1 WORKFORCE
• Industry-aligned training
• Short-term credentials
• Career pathways designed with
employers
• Upskilling and reskilling for
working adults
2 ECONOMIC MOBILITY
• Living-wage careers and
advancement
• Entrepreneurship and small
business talent
• Family economic stability
• A stronger local workforce for
Southeast LA
3 Result: a connected local talent pipeline from
high school to college credential to career.

Connecting Southeast LA Students to Careers and Opportunity Several career pathways designed around Southeast Los Angeles students, employers, and regional workforce needs

HEALTHCARE
Allied Health • Health Sciences
Medical Assistant • Respiratory
Therapy • Emergency Med Tech
From college access → industry-aligned preparation → living-wage careers and economic mobility

ADDICTION & COMMUNITY
HEALTH
Addiction Studies focused on
substance-use prevention, and
recovery support
INFORMATION &
COMMUICATION TECH
Expand Data Analytics and IT
Support pathways • Credit for Prior
Learning (CPL)
ADMINISTRATION  OF

JUSTICE
Align programs with local publicsafety workforce needs

CHILD DEVELOPMENT

AND EDUCATION
Early Childhood Education
Language Other Than English
(LOTE) cohorts

MANUFACTURING,

TRANSPORTATION &

LOGISTICS
Align with growing industry demand

BUSINESS AND

ENTREPRENEURSHIP
Accounting •  Small-Business
Management • CPL

PARALEGAL & LEGAL

SERVICES
Paralegal Studies

KINESIOLOGY AND

SPORTS MEDICINE
Exploring Physical Therapy Aide &
Sports Medicine new certificates •
PT clinic internship partnerships

SOCIAL SCIENCES
Popular social sciences
certificates •  Pathway to Law

CAREER AND CONTINUING
AND  EDUCATION
Free ESL • HS Equivalency testing •
short-term workforce training • CPL •
AI and financial literacy

Building the LA Talent Pipeline Together
The campus is strongest when cities, K–12 schools, employers, and community partners help shape programs and opportunities.

Cities & Government
Agencies
• Workforce development
• Public safety and civic leadership
• Community engagement and internships
K–12 Partners
• Dual enrollment
• Career exploration
• Early college and college-going pathways
Community Organizations
• Outreach and student recruitment
• Adult education connections
• Wraparound support services
Employers
• Internships and apprenticeships
• Hiring pipelines
• Curriculum input and equipment support
SELA Talent
Pipeline
Maywood can connect, champion, partner, invest, and celebrate.

Maywood’s Opportunity to Help Shape the Future
How Maywood Can Help
• Connect — Link ELAC with
employers, schools and
community organizations
• Champion — Help residents
discover and access
opportunities
• Partner— Build workforce,
economic development and
civic partnerships
• Invest — Support programs,
scholarships, equipment and
internships
• Celebrate — Join us in launching
a transformational new campus
• Together, we can create a campus
that expands opportunity,
strengthens our communities, and
builds a more prosperous future
for Southeast LA.

Together, We Can Build the
Future of Southeast Los
Angeles
Thank You
Questions
and Answers

August 2026 Crime Statistics
City of Maywood / LASD
Aug‘26
0 1
6 2
1 1
3 6
5 6
9 1
Crimes Against Persons
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
July‘26
0 1
8 0
2 0
5 5
1 1
3 0
(July26-August‘26)
No Change
Month-to-Month Change
-1
6 4
ABOUT THE DATA: Part I crimes only; not all reported crimes are included.

Source: LASD Part I Actual Crimes (UCR) Report
1 -2
1 5
1 2
-2
No Change

August 2026 Crime Statistics
City of Maywood / LASD
August’25
0 0
8 1
1 2
1 5
2 5
7 0
August‘26
0 1
6 2
1 1
3 6
5 6
9 1
(Aug‘25-Aug’26)
Crimes Against Persons
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
Year-to-Year: August 2025 vs. August2026
-1
1 3
ABOUT THE DATA: Part I crimes only; not all reported crimes are included.

Source: LASD Part I Actual Crimes (UCR) Report
2 -2
No Change
1 No Change
1 1
2 1

City of Maywood Crime Trend
City of Maywood Crime Trends in the categories of:

Robbery (Weapon and Strong-Arm), Burglary
(Commercial), Grand Theft, GTA, Vehicle Burglary, Petty Theft, and Sex Felony.

Most Freq. RDs: RD 0250 - 5, RD 0251 - 4.

Source: LARCIS Master Query
08/20/2026

City of Maywood Crime Trend
City of Maywood Crime Trends in the categories of:

Robbery (Weapon and Strong-Arm), Burglary
(Commercial), Grand Theft, GTA, Vehicle Burglary, Petty Theft, and Sex Felony.

Most Freq. RDs: RD 0250 - 14, RD 0251 - 7.

Source: LARCIS Master Query
09/10/2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 1.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: PUBLIC HEARING AND SECOND READING AND ADOPTION OF ORDINANCE NO. 26-04 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD, CALIFORNIA, AMENDING SECTION 4100.50.B.2.b AND ADDING SECTION 4100.50.B.5 OF THE MAYWOOD ZONING ORDINANCE RELATING TO OFF-STREET

PARKING FLEXIBILITY FOR EXISTING LEGALLY NONCONFORMING COMMERCIAL AND INDUSTRIAL DEVELOPMENT; AND FINDING THAT THE ACTION IS NOT A

PROJECT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES SECTION 15060(c)(3) (CITY-INITIATED ZONING ORDINANCE TEXT AMENDMENT NO. 26-01)
RECOMMENDATION:

Staff recommends that the City Council:

1. Conduct the duly noticed public hearing and receive public testimony regarding City-initiated Zoning Ordinance Text Amendment No. 26-01 and Ordinance No. 26-04;

2. Find that Zoning Ordinance Text Amendment No. 26-01 and Ordinance No. 26-04 do not constitute a “project” for purposes of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15060(c)(3); and

3. Conduct the second reading and adopt Ordinance No. 26-04, amending Section 4100.50.B.2.b and adding Section 4100.50.B.5, “Off-Street Parking Flexibility for Existing Legally Nonconforming Commercial and Industrial Development,” of the Maywood Zoning Ordinance.

BACKGROUND:

On April 22, 2026, the City Council provided policy direction to staff to prepare a City-initiated amendment to the Maywood Zoning Ordinance to provide greater flexibility for existing legally nonconforming commercial and industrial development.

Under existing Section 4100.50.B.2.b of the Maywood Zoning Ordinance, no more than twenty percent (20%) of the total number of parking spaces required for a non-residential use may generally be located at an off-site location or subservient lot. Staff identified that certain existing commercial and industrial properties cannot reasonably satisfy current on-site parking requirements because of lot size, building coverage, historic development patterns, existing site configuration, and other physical constraints.

In response to the City Council's direction, staff prepared Zoning Ordinance Text Amendment No. 26-01 to

retain the existing twenty percent (20%) off-site parking limitation as the general rule while establishing an administrative exception for qualifying existing legally nonconforming commercial and industrial development.

On August 18, 2026, the Planning Commission conducted a duly noticed public hearing regarding Zoning Ordinance Text Amendment No. 26-01. Following consideration of the staff report, public testimony, and evidence presented, the Planning Commission adopted Resolution No. PC 26-0481 recommending that the City Council approve Zoning Ordinance Text Amendment No. 26-01 and adopt Ordinance No. 26-04.

On August 26, 2026, the City Council considered Ordinance No. 26-04 and introduced the Ordinance for first reading. Ordinance No. 26-04 is now before the City Council for the scheduled public hearing, second reading, and consideration of adoption.

DISCUSSION:

Ordinance No. 26-04 would amend Section 4100.50.B.2.b and add Section 4100.50.B.5 of the Maywood Zoning Ordinance to establish a limited administrative process through which qualifying existing legally nonconforming commercial and industrial development may satisfy required parking through approved off-site or shared parking arrangements.

The amendment does not automatically reduce or waive required parking. Instead, it provides flexibility regarding where required parking may be provided when an existing property cannot reasonably accommodate the required parking on site.

To qualify, an existing legally nonconforming commercial or industrial property within the City's Commercial or Manufacturing Zones must be unable to reasonably satisfy current on-site parking requirements and meet one or more specified criteria, including a parcel size of less than 5,000 square feet, building coverage of ninety percent (90%) or greater, an existing building or site configuration that substantially limits additional on-site parking, or a proposed change of use resulting in a more intensive parking requirement.

Any request would require Site Plan Review and supporting documentation regarding the proposed use, parking demand, off-site parking location, and the applicant's legal right to use the proposed parking. For qualifying properties, up to one hundred percent (100%) of required off-street parking could be provided through an approved off-site or shared parking arrangement, subject to administrative approval by the Director of Building and Planning.

Approval would remain subject to required findings addressing parking capacity, proximity, pedestrian access, impacts to surrounding properties and public streets, transportation options, and appropriate agreements where parking is located on a separately owned parcel. Off-site parking must generally be located within the same block as the subject property or within the block directly across the street.

The Director may approve, conditionally approve, or deny an application. The Ordinance requires a determination within 45 days after receipt of a completed application, and the determination must be documented in writing and remains subject to applicable appeal procedures under the Maywood Zoning Ordinance.

The proposed amendment is intended to facilitate the productive reuse and occupancy of existing commercial and industrial buildings constrained by historic development patterns and physical site conditions while maintaining City oversight of parking, circulation, pedestrian safety, and potential neighborhood impacts.

The Planning Commission considered the environmental review associated with Zoning Ordinance Text Amendment No. 26-01 and recommended that the City Council find that the amendment does not constitute a “project” for purposes of CEQA pursuant to CEQA Guidelines Section 15060(c)(3). Staff recommends that the City Council make the same finding in connection with its consideration and adoption of Ordinance No. 26-04.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City will incur approximately $255 in costs associated with the required public hearing notice and additional posting fees, which are included within the adopted budget. The amendment may also support economic development by facilitating the reuse and occupancy of existing commercial and industrial buildings constrained by current off-street parking requirements.

ATTACHMENT(S)

1. Resolution No. PC26-0481 Parking Requirements Amendment

2. Ordinance No. 26-04 Parking Requirements Amendment

3. PHN - Zone Text Amendment - Ordinance No, 26-04

RESOLUTION NO. PC 26-0481

A RESOLUTION OF THE PLANNING COMMISSION OF THE
Cinf OF MAYWOOD, CALIFORNIA, RECOMMENDING

THAT THE CIPT COUNCIL APPROVE ZONING ORDINANCE
TEXT AMENDMENT NO. 26-01, AMENDING SECTION
4100. 50. B. 2. b AND ADDING SECTION 4100. 50. B.5, "OFFSTREET PARKING FLEXIBILIPT FOR EXISTING LEGALLY

NONCONFORMING COMMERCIAL AND INDUSTRIAL
DEVELOPMENT, " OF THE MAYWOOD ZONING

ORDINANCE
WHEREAS, the City of Maywood initiated Zoning Ordinance Text Amendment No. 26- 01 (ZOTA No. 26-01) to amend Section 4100. 50. B of the Maywood Zoning Ordinance to provide reasonable flexibility in satisfying off-street parking requirements for qualifying existing legally nonconforming commercial and industrial development; and WHEREAS, existing commercial and industrial development within the City may be constrained by lot size, building coverage, existing site configuration, and historic development patterns that limit the ability to provide additional on-site parking; and WHEREAS, Section 4100. 50. B. 2. b currently limits off-site parking to no more than twenty percent (20%) of the total number of parking spaces required for a non-residential use, and ZOTA No. 26-01 would retain that limitation as the general rule while establishing a specific exception for qualifying development under new Subsection 4100. 50. B. 5; and WHEREAS, on August 18, 2026, the Planning Commission conducted a duly noticed public hearing on ZOTA No. 26-01, at which time the Commission considered the staff report, oral and written testimony, and all evidence presented by persons wishing to be heard; and WHEREAS, the Planning Commission finds that ZOTA No. 26-01 is intended to facilitate the continued productive use, occupancy, and reinvestment of qualifying existing legally nonconforming commercial and industrial properties while maintaining appropriate review of parking availability, pedestrian access, circulation, surrounding properties, public streets, and local transit; and
WHEREAS, the Planning Commission has considered the environmental review for ZOTA No. 26-01 and recommends that the City Council find that the amendment does not constitute a "project" for purposes of CEQA pursuant to CEQA Guidelines Section 15060(c)(3);and

NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF MAYWOOD RESOLVES AS FOLLOWS:

SECTION 1. Findings.

The Planning Commission finds that the foregoing recitals are true and correct and incorporates them into this Resolution as findings.

SECTION 2. Amendment to Section 4100.50.B.2.b.

The Planning Commission recommends that Section 4100. 50. B. 2. b of the Maywood Zoning Ordinance be amended as follows, with deleted text shown in strikethrough and added text shown in underline:
b. Ne-pnoro than twenty percent (20%) of the total number of parking spaces roquirod for the UGO ie locatod at the off site location or subsorvient lot Exce t as otherwise rovided in Subsection 4100.50.B.5 no more than twent ercent 20% of the total number of arkin s aces re uired for the use ma be located at the off-site location or subservient lot; and SECTION 3. Addition of Section 4100.50.B.5.

The Planning Commission recommends that Section 4100. 50. B. 5 be added to the Maywood Zoning Ordinance to read as follows:

Section 4100. 50. B.5 - Off-Street Parking Flexibility for Existing Legally Nonconforming Commercial and Industrial Development
A. Purpose
The purpose of this subsection is to provide flexibility in satisfying off-street parking requirements for existing legally nonconforming commercial and industrial development that cannot reasonably comply with current on-site parking requirements due to existing lot configuration, building coverage, development patterns, or other physical site constraints.

Nothing in this subsection creates an automatic reduction or waiver of required parking.

B. Applicability
This subsection applies to existing legally nonconforming commercial and industrial development within the Commercial and Manufacturing Zones that cannot reasonably satisfy current on-site parking requirements and that meets one or more of the following criteria:
a. The subject parcel is less than 5, 000 square feet;
b. Existing building coverage is ninety percent (90%) or greater; c. The existing configuration of the building or site substantially limits the ability to provide additional on-site parking; or

d. A proposed change of use results in a more intensive parking requirement than the existing or previous use.

The applicant shall provide documentation sufficient to demonstrate eligibility. The Director of Building and Planning shall determine whether the property qualifies based on the information submitted and the criteria above.

C. Application Requirements
An application for Site Plan Review shall be submitted for any request under this subsection.

The application shall include, at a minimum, a site plan, floor plan, parking plan, business description, proposed use, hours of operation, anticipated occupancy, number of employees, identification of the proposed off-site parking location, documentation demonstrating the applicant's legal right to use the proposed off-site parking, and any other information reasonably required by the Director of Building and Planning to evaluate parking demand and compliance with this subsection.

D. Off-Site and Shared Parking Allowance
Notwithstanding Subsection 4100. 50. B. 2. b, up to one hundred percent (100%) of the required off-street parking may be provided at an approved off-site location or through an approved shared parking arrangement, subject to administrative approval by the Director of Building and Planning.

The Director may approve all or a portion of the required parking at an off-site location based on parking availability, proximity, hours of operation, compatibility of uses, anticipated parking demand, pedestrian access, proximity to local transit, and potential impacts to surrounding properties and public streets.

E. Required Findings
The Director of Building and Planning may approve a request under this subsection only upon finding, based on information submitted by the applicant, that:
a. The property qualifies under this subsection based on documentation submitted by the applicant;
b. Any off-site parking is located within the same block as the subject property or within the block directly across the street from the subject property and provides safe, reasonable, and convenient pedestrian access to the subject use;
c. Adequate parking capacity is available during the hours of operation of the proposed use; d. The proposed arrangement will not result in significant adverse parking, access, circulation, or other impacts to surrounding properties or public streets; e. The availability of nearby public transit and other transportation options has been considered in evaluating the parking demand of the proposed use; and

f. Where parking is provided on a separate parcel not under common ownership, the applicant has provided a shared or off-site parking agreement in a form acceptable to the City Attorney and suitable for recordation.

F. Conditions and Continued Compliance
The Director of Building and Planning may impose reasonable conditions necessary to ensure continued compliance with this subsection and to address parking, access, circulation, pedestrian safety, and impacts to surrounding properties or public streets.

Any approved off-site or shared parking arrangement relied upon to satisfy required parking shall remain available for the duration of the approved use. Any modification or termination of the arrangement shall require prior written approval by the Director. An arrangement shall not be terminated unless the Director determines that replacement parking or another approved parking arrangement is available or that the use otherwise complies with applicable parking requirements.

G. Action on Application
The Director of Building and Planning may approve, conditionally approve, or deny an application based on the requirements and findings established in this subsection. The Director's determination shall be documented in writing and shall be subject to any applicable appeal procedures of the Maywood Zoning Ordinance.

SECTION 4. California Environmental Quality Act (CEQA) Recommendation.

The Planning Commission recommends that the City Council find that ZOTA No. 26-01 does not constitute a "project" for purposes of CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

SECTION 5. Recommendation to City Council.

The Planning Commission hereby recommends that the City Council approve Zoning Ordinance Text Amendment No. 26-01 and adopt the corresponding ordinance amending Section 4100. 50. B. 2. b and adding Section 4100. 50. B. 5 of the Maywood Zoning Ordinance as set forth herein.

SECTION 6. Certification.

The Planning Secretary shall certify to the adoption of Resolution No. PC 26-0481 and transmit the Planning Commission recommendation to the City Council. [SIGNATURE ON THE FOLLOWING PAGE]

THE PLANNING COMMISSION OF THE CITf OF MAYWOOD HEREBY PASSED, APPROVED, AND ADOPTED RESOLUTION NO. PC 26-0481 THIS 18TH DAY OF AUGUST 2026, BY THE FOLLOWING VOTE:

AYES: CRUZ, OLMEDO, JIMENEZ, MARTINEZ
NOES:

ABSENT: RODRIGUEZ
ABSTAIN:

Angelina Martinez, C airperson
ATTEST.

Daisy Guerre o Secretary

ORDINANCE NO. 26-04

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD, CALIFORNIA, AMENDING SECTION 4100.50.B.2.b
AND ADDING SECTION 4100.50.B.5 OF THE MAYWOOD ZONING

ORDINANCE RELATING TO OFF-STREET PARKING

FLEXIBILITY FOR EXISTING LEGALLY NONCONFORMING
COMMERCIAL AND INDUSTRIAL DEVELOPMENT; AND FINDING

THAT THE ACTION IS NOT A PROJECT UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO
CEQA GUIDELINES SECTION 15060(c)(3)
WHEREAS, on April 22, 2026, the City Council provided policy direction to staff to prepare a City-initiated amendment to the Maywood Zoning Ordinance to provide greater flexibility for existing legally nonconforming commercial and industrial development; and WHEREAS, Section 4100.50.B.2.b currently limits off-site parking to no more than twenty percent (20%) of the total number of parking spaces required for a non-residential use; and
WHEREAS, the City has identified existing legally nonconforming commercial and industrial development that may be unable to reasonably satisfy current on-site parking requirements because of lot size, building coverage, existing site configuration, historic development patterns, or other physical site constraints; and WHEREAS, this Ordinance would retain the existing twenty percent (20%) limitation as the general rule while establishing a specific administrative exception for qualifying existing legally nonconforming commercial and industrial development under new Section 4100.50.B.5; and
WHEREAS, on August 18, 2026, the Planning Commission conducted a duly noticed public hearing and adopted Resolution No. PC 26-0481 recommending that the City Council adopt this Ordinance; and
WHEREAS, on September 23, 2026, the City Council conducted a duly noticed public hearing, considered the Planning Commission recommendation, staff report, and all testimony and evidence presented regarding this Ordinance; and WHEREAS, the City Council finds that this Ordinance does not constitute a “project” for purposes of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15060(c)(3).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings.

The City Council finds that the foregoing recitals are true and correct and incorporates them into this Ordinance as findings.

SECTION 2. Amendment to Section 4100.50.B.2.b.

Section 4100.50.B.2.b of the Maywood Zoning Ordinance is amended as follows, with deleted text shown in strikethrough and added text shown in underline:
b. No more than twenty percent (20%) of the total number of parking spaces required for the use is located at the off-site location or subservient lot Except as otherwise provided in Subsection 4100.50.B.5, no more than twenty percent (20%) of the total number of parking spaces required for the use may be located at the off-site location or subservient lot; and SECTION 3. Addition of Section 4100.50.B.5.

Section 4100.50.B.5 is added to the Maywood Zoning Ordinance to read as follows:

Section 4100.50.B.5 - Off-Street Parking Flexibility for Existing Legally Nonconforming Commercial and Industrial Development
A. Purpose
The purpose of this subsection is to provide flexibility in satisfying off-street parking requirements for existing legally nonconforming commercial and industrial development that cannot reasonably comply with current on-site parking requirements due to existing lot configuration, building coverage, development patterns, or other physical site constraints.

Nothing in this subsection creates an automatic reduction or waiver of required parking.

B. Applicability
This subsection applies to existing legally nonconforming commercial and industrial development within the Commercial and Manufacturing Zones that cannot reasonably satisfy current on-site parking requirements and that meets one or more of the following criteria:
a. The subject parcel is less than 5,000 square feet;
b. Existing building coverage is ninety percent (90%) or greater; c. The existing configuration of the building or site substantially limits the ability to provide additional on-site parking; or
d. A proposed change of use results in a more intensive parking requirement than the existing or previous use.

The applicant shall provide documentation sufficient to demonstrate eligibility. The Director of Building and Planning shall determine whether the property qualifies based on the information submitted and the criteria above.

C. Application Requirements
An application for site plan review shall be submitted for any request to satisfy the development’s parking requirement through the use of off-site parking or a shared parking arrangement under this subsection. The application shall include, at a minimum, a site plan, floor plan, parking plan, business description, proposed use, hours of operation, anticipated occupancy, number of employees, identification of the proposed off-site parking location, documentation demonstrating the applicant's legal right to use the proposed off-site parking, and any other information reasonably required by the Director of Building and Planning to evaluate parking demand and compliance with this subsection.

D. Off-Site and Shared Parking Allowance
Notwithstanding Subsection 4100.50.B.2.b, up to one hundred percent (100%) of the required off-street parking may be provided at an approved off-site location or through an approved shared parking arrangement, subject to administrative approval by the Director of Building and Planning.

The Director may approve all or a portion of the required parking at an off-site location based on parking availability, proximity, hours of operation, compatibility of uses, anticipated parking demand, pedestrian access, proximity to local transit, and potential impacts to surrounding properties and public streets.

E. Required Findings
The Director of Building and Planning may approve a request under this subsection only upon finding, based on information submitted by the applicant, that:
a. The property qualifies under this subsection based on documentation submitted by the applicant;
b. Any off-site parking is located within the same block as the subject property or within the block directly across the street from the subject property and provides safe, reasonable, and convenient pedestrian access to the subject use;
c. Adequate parking capacity is available during the hours of operation of the proposed use; d. The proposed arrangement will not result in significant adverse parking, access, circulation, or other impacts to surrounding properties or public streets; e. The availability of nearby public transit and other transportation options has been considered in evaluating the parking demand of the proposed use; and f. Where parking is provided on a separate parcel not under common ownership, the applicant has provided a shared or off-site parking agreement in a form acceptable to the City Attorney and suitable for recordation.

F. Conditions and Continued Compliance
The Director of Building and Planning may impose reasonable conditions necessary to ensure continued compliance with this subsection and to address parking, access, circulation, pedestrian safety, and impacts to surrounding properties or public streets.

Any approved off-site or shared parking arrangement relied upon to satisfy required parking shall remain available for the duration of the approved use. Any modification or termination of the arrangement shall require prior written approval by the Director. An arrangement shall not be terminated unless the Director determines that replacement parking or another approved parking arrangement is available or that the use otherwise complies with applicable parking requirements.

G. Action on Application
The Director of Building and Planning may approve, conditionally approve, or deny an application based on the requirements and findings established in this subsection within 45 days of receiving a completed application. The Director's determination shall be documented in writing and shall be subject to any applicable appeal procedures of the Maywood Zoning Ordinance.

SECTION 4. California Environmental Quality Act (CEQA).

The City Council finds that this Ordinance does not constitute a “project” for purposes of CEQA pursuant to CEQA Guidelines Section 15060(c)(3).

SECTION 5. Severability.

If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, that decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 6. Effective Date.

This Ordinance shall take effect thirty (30) days after its adoption.

SECTION 7. Publication and Certification.

The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or a summary thereof, to be published or posted as required by law.

INTRODUCED at a regular meeting of the City Council of the City of Maywood held on August 26, 2026.
[SIGNATURE ON THE FOLLOWING PAGE]

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Maywood held on the day of , 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Heber Marquez, Mayor
ATTEST:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

Roxanne Diaz, City Attorney

^^
.sisssasig,
NOTICE OF PUBLIC HEARING TO CONSIDER ORDEVANCE NO. 26-04, A CITYINITIATED ZONING CODE AMENDMENT TO SECTION 4100.50.B OF THE

MAYWOOD ZONING ORDINANCE REGARDING OFF-STREET PARKING

REQUIREMENTS FOR EXISTING LEGALLY NONCONFORMING COMMERCIAL

AND INDUSTRIAL DEVELOPMENT
NOTICE IS HEREBY GIVEN that the City Council of the City ofMaywood will conduct a Public Hearing on Wednesday, September 23, 2026, at 6:00 p. m., during its regular City Council Meeting, to consider Ordinance No. 26-04, a City-initiated Zoning Code Amendment to Section 4100. 50.B of the Maywood Zoning Ordinance, including the addition of Section 4100. 50. B. 5, regarding off-street parking flexibility for existing legally nonconforming commercial and industrial development.

The proposed amendment is intended to modernize the City's parking regulations to better reflect May wood's built-out conditions by providing greater flexibility for existing legally nonconfonning commercial and industrial development that may be unable to meet current off-street parking requirements due to existing physical site constraints and will allow the satisfaction of the parking requirement through off-site parking or a shared parking arrangement piu-suant to an administrative approval if certain criteria is met.

The Planning Commission previously considered the proposed amendment and adopted Resolution No. PC26-0481, recommending that the City Council approve the Zoning Code Amendment. The City Council will now consider adoption of Ordinance No. 26-04 following the public hearing.

For additional information or questions regarding the proposed Zoning Code Amendment, please contact the Planning Division located at 4319 E. Slauson Avenue, Maywood, California 90270, by telephone at (323) 562-5723, or by email at Plammg(S), citvofmavwood. org.

Members of the public who wish to submit comments in advance of the meeting may do so by emailing their comments to Mi uel. Leon cit ofma wood. or no later than 4:30 p.m. on the day of the meeting. Individuals who are unable to submit comments by email may contact the City Clerk's Office at (323) 562-5714 for assistance. Written comments received by the deadline will be made part of the official record; however, they will not be read aloud during the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the City Council meeting, please contact the City Clerk's Office at (323) 562-5714 at least 48 hours prior to the meeting.

Posted and Published: 3, 2026
Miguel Leon, Deputy City Clerk

MEETING MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, AUGUST 26, 2026 AT 6:00 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
Mayor Marquez called the meeting to order at approximately 6:00 p.m.

The meeting was recessed at approximately 6:12 p.m. due to a technology disruption affecting remote public access through Zoom for Government.

The meeting reconvened at approximately 6:14 p.m. after remote public access was restored.

II. CITY OFFICIALS
MAYOR
Heber Marquez (present)

MAYOR PRO TEM
Jaime Flores (present)

COUNCIL MEMBERS
Mayra Aguiluz (present)
Eddie De La Riva (present)
Frank Garcia (present)

CITY CLERK
Jennifer E. Vasquez (present)

CITY TREASURER
Jennifer E. Vasquez (present)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
Daisy Guerrero, Director of Building and Planning (present) Rimo Hanson, Director of Finance (present)
John Thornton, Community Services Supervisor (present)
Miguel Leon, Deputy City Clerk (present)
III. MEETING PROCEDURES

THIS MEETING WILL BE HELD IN PERSON.

The meeting will also be available for remote attendance, observation, and real-time public comment through Zoom for Government.

REMOTE MEETING ACCESS
Zoom Link: https://www.zoomgov.com/j/1653657788
Meeting/Webinar ID: 165 365 7788
Telephone: Call +1 (669) 254-5252. When prompted, enter the Meeting/Webinar ID followed by #.

Spanish Telephone Line: +1 (415) 449-4000.

PUBLIC PARTICIPATION OPTIONS

1. In Person: Attend the meeting in the City Council Chambers located at 4319 E.

Slauson Avenue, Maywood, California 90270. Each speaker will have three (3) minutes to speak.

2. Via Zoom: To request to speak through Zoom, use the “Raise Hand” feature after the Mayor opens public comment. Each speaker will have three (3) minutes to speak.

3. By Telephone: To request to speak by telephone, press *9. When prompted, press *6 to unmute and begin speaking. Each speaker will have three (3) minutes to speak.

4. Written Comments: Public comments will be accepted for the record in advance until 4:30 p.m. on the day of the meeting by email to
[email protected] . If you are unable to submit comments by email, you may contact the City Clerk’s Office at (323) 562-5714. Written comments will be included in the record but will not be read aloud during the meeting.

Members of the public are not required to submit comments in advance to provide oral public comment. Remote speakers will receive the same speaking time as speakers attending in person.

CAPTIONING
The City activates the automatic captioning feature available through Zoom for Government during meetings conducted through the platform.

LANGUAGE ASSISTANCE AND ACCESSIBILITY
In-person interpretation, disability-related accommodations, and assistive listening devices are available upon request. Members of the public requesting language assistance, wishing to use an interpreter, or requiring an accommodation should contact the City Clerk’s Office at (323) 562-5714 at least 48 hours in advance of the meeting so the City can make reasonable arrangements.

TECHNOLOGY DISRUPTIONS
If telephone or internet service is disrupted and remote public access is affected, the City will follow its adopted Technology Disruption Policy and applicable meeting

procedures.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
The City Council and staff provided their comments.

V. PUBLIC PARTICIPATION (Agenda Items only; Time allotted: 3 minutes) The following individual participated in public comment:

1. David Perez
VI. PRESENTATIONS
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
Special Assignment Deputy Peña provided a brief monthly presentation on the City’s crime statistics and updates.

SPEAKER ANTHONY RENDON RIVERFRONT PARK RENOVATION PROJECT UPDATE Adriana García So, Project Manager with the Los Angeles Neighborhood Land Trust, provided a presentation regarding the Speaker Anthony Rendon Riverfront Park Renovation Project.

EMPLOYEE RECOGNITION FOR YEARS OF SERVICE AWARDS: NORMA FLORES (15 YEARS) AND JESSE RODRIGUEZ (10 YEARS)
The Mayor and City Council recognized Norma Flores for 15 years of service and Jesse Rodriguez for 10 years of service to the City of Maywood.

YOUTH COMMISSION SURVEY PRESENTATION
Youth Commissioner, Hailey Montenegro provided a presentation regarding the results of the Youth Commission Survey.

FISCAL YEAR 2025-2026 COMMUNITY BENEFIT FUND AWARDEES PRESENTATION John Thornton, Community Services Supervisor, provided a presentation regarding the Fiscal Year 2025-2026 Community Benefit Fund awardees and program outcomes.

VII. CONSENT CALENDAR
Council Member De La Riva pulled item 7 and Council Member Garcia pulled item 8 for separate discussion.

Mayor Marquez motioned to approve consent calendar items 1-6 and 9 and there was a second by Council Member Garcia. AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia. Motion was approved 5-0.

1. MINUTES FOR THE JULY 22, 2026, REGULAR CITY COUNCIL MEETING

2. CONSIDERATION OF ADOPTING RESOLUTION NO. 6481 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

3. MONTHLY CASH AND INVESTMENT REPORT JULY 2026

4. REVENUE REPORT JULY 2026

5. CONSIDERATION OF RESOLUTION NO. 6482 APPROVING THE ASSIGNMENT

AGREEMENT FOR THE EXCHANGE OF PROPOSITION A FUNDS BETWEEN THE

CITY OF MAYWOOD AND FOOTHILL TRANSIT

6. CONSIDERATION OF RESOLUTION NO. 6483 APPROVING THE CITY'S

UPDATED COMPREHENSIVE SALARY PAY SCHEDULE FOR FISCAL YEAR 2026-27 IN ACCORDANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM ("CALPERS") FOR ALL FULL-TIME EMPLOYEES, PARTTIME EMPLOYEES, AND ELECTED OFFICIALS

7. CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO GREAT WESTERN INSTALLATIONS, INC. FOR PIXLEY PARK PLAYGROUND SITE PREPARATION OF $162,287.50
The City Council and staff provided comments. Council Member De La Riva motioned to approve the award of the construction contract to Great Western Installations, Inc. for Pixley Park Playground Site Preparation in the amount of $162,287.50, and there was a second by Mayor Pro Ten Flores.

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia. Motion was approved 5-

0. 8. APPROVAL OF RENEWAL AGREEMENT WITH THE CITY OF VERNON FOR

TRAFFIC SIGNAL MAINTENANCE AT SLAUSON AVENUE AND DOWNEY

ROAD/MALBURG WAY
The City Council provided comments. Council Member Garcia motioned to approve the renewal agreement with the City of Vernon for traffic signal maintenance at Slauson Avenue and Downey Road/Malburg Way, and there was a second by Council Member Aguiluz. AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia. Motion was approved 5-0.

9. CONSIDERATION OF RESOLUTION NO. 6484 APPROVAL OF PAVEMENT

MORATORIUM POLICY
VIII. DISCUSSION/ACTION ITEMS

10. CITY COUNCIL APPOINTMENT OF ONE MEMBER TO THE MAYWOOD

PLANNING COMMISSION
Daisy Guerrero, Director of Building and Planning, provided a brief report.

Mayor Marquez motioned to appoint Maritza Cruz to Planning Commission Seat No. 5 for a four-year term expiring June 19, 2030, and there was a second by Council Member De La Riva. AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia. Motion was approved 5-0.

11. DISCUSSION AND DIRECTION REGARDING OPTIONS FOR A CHRISTMAS TREE AND OTHER CHRISTMAS DÉCOR FOR THE CITY
John Thornton, Community Services Supervisor, provided a presentation.

The City Council directed staff to obtain formal bids for a new Christmas tree, pole banners, and RGB lighting at City Hall, and return to the City Council with recommendations for review and approval.

12. 2026 GREATER LOS ANGELES HOMELESS COUNT RESULTS AND UPDATE

ON CITY HOMELESSNESS RESPONSE EFFORTS
Daisy Guerrero, Director of Building and Planning, provided a presentation.

The City Council received and filed the report.

13. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 26-04 – AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD, CALIFORNIA, AMENDING SECTION 4100.50.B.2.b AND ADDING SECTION 4100.50.B.5

OF THE MAYWOOD ZONING ORDINANCE RELATING TO OFF-STREET

PARKING FLEXIBILITY FOR EXISTING LEGALLY NONCONFORMING
COMMERCIAL AND INDUSTRIAL DEVELOPMENT; AND FINDING THAT THE

ACTION IS NOT A PROJECT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES SECTION 15060(C)(3) (CITYINITIATED ZONING ORDINANCE TEXT AMENDMENT NO. 26-01) Daisy Guerrero, Director of Building and Planning, provided a brief report.

Mayor Marquez motioned to accept staff’s recommendation to introduce Ordinance No. 26-04 for first reading by title only and waive full reading, and there was a second by Council Member De La Riva. AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia. Motion was approved 5-0.

IX. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following individuals participated in public comment:

1. Sonia Sandoval

2. Juana Huerta

3. Amador Ceja

4. David Perez

5. Edith Rodriguez

6. Humberto Amador
X. ADJOURNMENT - Mayor Marquez adjourned the City Council meeting at approximately 8:28 p.m. in honor of Ida Mae Fisher. The next Regular Meeting of the Maywood City Council is scheduled for Wednesday, September 23, 2026, at 6:00 p.m. in the City Council Chambers.

Attest by: __________________________ Approved by: _________________________ Deputy City Clerk, Miguel Leon Mayor, Heber Marquez

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 3.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6485 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT
RECOMMENDATION:

Staff recommends that the City Council receive, approve, and file the warrant ACH registers and payroll wire transfers dated 8/20/2026 through 9/10/2026 and adopt Resolution No. 6485 approving the Warrants for Payment.

BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls. The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements and adequate support documentation.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council's adopted City Budget.

A1.1 Prepayment - pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City's bank accounts to a payee's bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment- To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total disbursements for Warrant Registers are $3,632,873.59 for the period from 8/20/2026 to 9/10/2026.

This amount consists of Warrant Registers of $2,566,433.04, ACH registers of $904,963.06 and Payroll Wire Transfers of $161,477.49.

ATTACHMENT(S)

1. Resolution No.6485 Approving the Warrants for Register 9.23.26

2. Exhibit A Summary Warrant Demand 9.23.26

3. Exhibit B Warrant Register Detail 9.23.26

RESOLUTION NO. 6485

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and
WHEREAS , the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $3,632,873.59. are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 23
rd day of September 2026.
__________________________
Heber Marquez, Mayor

ATTEST: APPROVED AS TO FORM:
___________________________ __________________________
Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Miguel Leon, Deputy City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No.6485, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the Deputy City Clerk, all at a regular meeting of the City Council held on the 23
rd day of September , 2026, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Miguel Leon, Deputy City Clerk

Wednesday, September 23, 2026
Accounts Payable Amount
$ (2,900.00)
2,569,333.04
904,963.06
Sub-total $ 3,471,396.10
Payroll /Wire Transfer
08/27/26 Payroll Pay Period 8/9/2026 - 8/22/2026 80,966.99 09/10/26 Payroll Pay Period 8/23/2026 - 9/5/2026 80,510.50 Sub-total $ 161,477.49
Total Demands $ 3,632,873.59
Accounts Payable ACH warrants for payment: ACH No. 692 - 723 City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 095183 - 095309 Accounts Payable void warrants for payment: No. 095249 & 095245 (Spoiled Check)

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 095183 P 8/20/2026 4imprint, Inc. 1,645.73
Taste of Maywood - Promotional Items
8/31/26 General Fund 100
095184 P 8/20/2026 ACC Business 835.58 Internet Svcs 7/11/26-8/10/26 General Fund 100 095185 P 8/20/2026 Amazon Capital Services 72.80 CH- Office Supplies 8/11/26 General Fund 100 8/20/2026 Amazon Capital Services 60.34
CS Dept - Recreation Raffle Wheel
8/10/26 General Fund 100
8/20/2026 Amazon Capital Services 52.11
CS Dept - Referee Shirt & Whistle
8/18/26 General Fund 100
8/20/2026 Amazon Capital Services 43.89
CS Dept - Recreation Soccer Goals
8/10/26 General Fund 100
8/20/2026 Amazon Capital Services 16.11 PW Dept- Battery 7/28/26 General Fund 100 8/20/2026 Amazon Capital Services 171.18
Taste of Maywood - Promotional Items
8/31/26 General Fund 100
095186 P 8/20/2026 Coastal Building Services 7,875.00 Janitorial Svcs Jul 2026 General Fund 100 095187 P 8/20/2026 Connecta Satellite Solutions LLC 896.00 Cell Phone Svcs 8/13/26 General Fund 100 095188 P 8/20/2026 Connecting Compton 8,086.65
Summer Ranch Camp Program 2026
(CBF) General Fund 100
095189 P 8/20/2026 Crosstown Electrical & Data Inc. 1,420.84 Street Preventive Maint Jul 2026 Street Lighting Fund 251 095190 P 8/20/2026 Dapeer, Rosenblit & Litvak, LLP 186.00 Municipal Code Enforcement Prof Svcs
Jul 2026 General Fund 100
095191 P 8/20/2026 Dewey Pest Control 166.50 Pest Control Svcs Aug 2026 General Fund 100 095192 P 8/20/2026 George Hills Company 123.60 City Claims/Adjuster Jul 2026 General Fund 100 8/20/2026 George Hills Company 141.50 City Claims/Adjuster Jun 2026 General Fund 100 095193 P 8/20/2026 Gerald Gomez 52.00
Empl Reimb - Court House Parking
8/11/26 General Fund 100
095194 P 8/20/2026 Graffiti Protective Coatings Inc. 5,232.93 Graffiti Bus Shelter Maint Jul 2026 Prop C Fund 222 095195 P 8/20/2026
HD Supply formerly Home Depot
Pro 275.80 PW Dept - Various Supplies 7/29/26 General Fund 100 095196 P 8/20/2026 HDL Coren & Cone 2,797.56 Property Tax Svcs Jul-Sept 2026 General Fund 100 095197 P 8/20/2026 Myers & Sons Hi-Way Safety Inc. 306.74 PW Dept - Signs 8/7/26 General Fund 100 8/20/2026 Myers & Sons Hi-Way Safety Inc. 293.25 PW Dept-Street Signs 8/5/26 Gas Tax Fund 212 095198 P 8/20/2026 IBE Digital 11,395.43
Printer Copiers Annual Lease & Maint
7/22/26 General Fund 100
095199 P 8/20/2026 Innovative Fence Inc. 689.00
Fence Rental - 5110 District Blvd
(corner lot) 7/9/26 - 8/9/ General Fund 100
8/20/2026 Innovative Fence Inc. 314.90
Fence Rental -5110 District Blvd 8/9/26-
9/9/26 General Fund 100
095200 P 8/20/2026
Gregory Kiley dba Kiley &
Associates LLC 3,900.00
Federal Legislative Advocacy Svcs
7/16/26-8/15/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 095201 P 8/20/2026 L.B. Johnson Hardware #1 5.49 PW Dept - Bug Spray 8/18/26 General Fund 100 8/20/2026 L.B. Johnson Hardware #1 28.51 PW Dept - Carpet Glue 8/18/26 General Fund 100 8/20/2026 L.B. Johnson Hardware #1 53.03 PW Dept - Duct Tape 8/5/26 General Fund 100 8/20/2026 L.B. Johnson Hardware #1 38.34 PW Dept - Key Copies 8/7/26 General Fund 100 8/20/2026 L.B. Johnson Hardware #1 21.94 PW Dept - Various Supplies 8/6/26 General Fund 100 8/20/2026 L.B. Johnson Hardware #1 142.65 PW Dept - Asphalt 8/13/26 Gas Tax Fund 212 095202 P 8/20/2026 LGP Equipment Rentals 360.00 PW Dept - Grinder Rental 8/5/26 Gas Tax Fund 212 095203 P 8/20/2026 Metro Transit Services 42,644.85
Express Shuttle and Dial-A-Ride
Transit Svcs Jul 2026 Prop A Fund 221
095204 P 8/20/2026 Miguel Leon 67.28 Mileage Reimb 4/6/26 General Fund 100 8/20/2026 Miguel Leon 72.96 Mileage Reimb 7/2/26 General Fund 100 8/20/2026 Miguel Leon 69.60 Mileage Reimb Jan-Jun 2026 General Fund 100 095205 P 8/20/2026 MMASC 20.00 MMASC Region Event 7/10/26 General Fund 100 095206 P 8/20/2026 Quality Fence Co Inc 5,845.26 Fence Improvements Proj Ret Release General Fund 100 095207 P 8/20/2026 Roadline Products Inc. 424.62 Paint Striper Repairs 8/7/26 General Fund 100 8/20/2026 Roadline Products Inc. 526.80 PW Dept - Red Curb Paint 8/4/26 Gas Tax Fund 212 8/20/2026 Roadline Products Inc. 9,986.52 PW Dept - Sign Post & Anchors 8/6/26 Gas Tax Fund 212 095208 P 8/20/2026 Sanchez Awards 139.54 B&P Dept - Name Plaques 6/10/26 General Fund 100 8/20/2026 Sanchez Awards 66.45 Name Plaques 8/10/26 General Fund 100 095209 P 8/20/2026 Staples Business Advantage 239.17 CH - Copier Paper 7/25/26 General Fund 100 095210 P 8/20/2026 Tripepi, Smith & Accociates, Inc. 2,585.00 Community Relation Svcs 7/13/26-
7/17/26 General Fund 100
095211 P 8/20/2026 UniFirst Corporation 113.85 Building Mat Svcs 8/13/26 General Fund 100 8/20/2026 UniFirst Corporation 115.21 Building Mat Svcs 8/6/26 General Fund 100 095212 P 8/20/2026 West Coast Arborists, Inc 1,170.00
Tree Maintenance Svcs 7/16/26-
7/31/26 General Fund 100
8/20/2026 West Coast Arborists, Inc 33,439.00
Tree Maintenance Svcs 7/16/26-
7/31/26 Gas Tax Fund 212
095213 P 8/20/2026
Young Men's Christian Association
of Metropolitan LA 33,321.00
YMCA Yearly Programming - Swim
Lesson, Day Camp Jul - Aug 20 General Fund 100
8/20/2026
Young Men's Christian Association
of Metropolitan LA 8,900.00
YMCA Yearly Programming - Swim
Lesson, Day Camp Jun 2026 General Fund 100
095214 P 8/27/2026 Alta Environmental 6,002.32 Professional Svcs Jun 2026 Measure W Fund 280 095215 P 8/27/2026 Angelina Martinez 50.00
Planning Commissioner Stipend
8/18/26 General Fund 100
095216 P 8/27/2026 AT&T U-verse 108.00 CY Internet Svcs 8/19/26-9/18/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 095217 P 8/27/2026
Arturo Sanchez dba Calmex
Graphics 1,412.55 B&P Dept - Notice Forms 6/30/26 General Fund 100 095218 P 8/27/2026 Crosstown Electrical & Data Inc. 948.29 Maywood Ave 6/29/26 Gas Tax Fund 212 095219 P 8/27/2026 Stickers & Banners LA Inc. 109.64
Taste of Maywood - Event Banners
8/24/26 General Fund 100
095220 P 8/27/2026 Diego Jimenez 50.00
Planning Commissioner Stipend
8/18/26 General Fund 100
095221 P 8/27/2026 Geo-Advantec, Inc. 7,517.00
Slauson Ave & Atlantic Blvd Conges
Relief Improv Proj 7/11/2 Grant Fund 261
095222 P 8/27/2026
GovernmentJobs.com Inc. dba
NeoGov 5,092.56
Insight Subscription 7/1/2025-
6/30/2026 General Fund 100
095223 P 8/27/2026 Graffiti Protective Coatings Inc. 6,644.80 Citywide Graffiti Removal Jun 2026 General Fund 100 8/27/2026 Graffiti Protective Coatings Inc. 11,355.20 Citywide Graffiti Removal Jun 2026 Gas Tax Fund 212 095224 P 8/27/2026 Los Cabos The Pupusa House 500.00
Taste of Maywood- Business
Participation 8/31/26-9/5/26 General Fund 100
095225 P 8/27/2026
Las Chinamas Pupuseria y
Restaurante Inc 500.00
Taste of Maywood- Business
Participation 8/31/26-9/5/26 General Fund 100
095226 P 8/27/2026 Luis Santana 1,000.00
C&D Recycling Compliance Measure
Deposit Return General Fund 100
095227 P 8/27/2026 Maritza Cruz 50.00
Planning Commissioner Stipend
8/18/26 General Fund 100
095228 P 8/27/2026 Richards Watson & Gershon 8,986.20 Legal Services-0001 Jun 2026 General Fund 100 8/27/2026 Richards Watson & Gershon 5,685.00 Legal Services-0010 Jun 2026 General Fund 100 8/27/2026 Richards Watson & Gershon 4,869.20 Legal Services-0013 Jun 2026 Grant Fund 261 8/27/2026 Richards Watson & Gershon 6,031.00 Legal Services-0015 Jun 2026 Grant Fund 261 8/27/2026 Richards Watson & Gershon 959.24 Legal Services-0016 Jun 2026 Grant Fund 261 8/27/2026 Richards Watson & Gershon 856.09 Legal Services-0017 Jun 2026 Grant Fund 261 8/27/2026 Richards Watson & Gershon 3,277.80 Legal Services-0018 June 2026 Grant Fund 261 095229 P 8/27/2026 Quadient Finance USA Inc. 836.00 Postage Usage 7/15/26-8/16/26 General Fund 100 095230 P 8/27/2026 Vernon City of 138.97
Traffic Signal Maint - Slauson
Ave/Downey Rd Oct-Dec 2021 Street Lighting Fund 251
095231 P 8/27/2026 Zoom Recreation, Inc. 9,542.33
Benito Juarez Playground Improv Mar
2026 CDBG 243
095232 P 9/1/2026 EIA Mexican Food 500.00
Taste of Maywood - Participation
Stipend 9/1/26 General Fund 100
095233 P 9/1/2026 Mariscos El Vago Inc 500.00
Taste of Maywood - Participation
Stipend 9/3/26 General Fund 100
095234 P 9/2/2026 Tri-City Mutual Water Company 606.10 4618 Slauson Ave 4/24/26-6/23/26 General Fund 100 9/2/2026 Tri-City Mutual Water Company 1,091.65 4800 Slauson 4/24/26-6/24/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 9/2/2026 Tri-City Mutual Water Company 115.00 5000 Slauson Ave Jul 2026 General Fund 100 9/2/2026 Tri-City Mutual Water Company 1,465.15 5316 Atlantic Ave 4/23/26-6/23/26 General Fund 100 9/2/2026 Tri-City Mutual Water Company 156.20 5600 Heliotrope Ave 4/23/26-6/23/26 General Fund 100 9/2/2026 Tri-City Mutual Water Company 5,696.00 5950 Walker Ave Jul 2026 General Fund 100 9/2/2026 Tri-City Mutual Water Company 1,934.10 E 58th St 4/21/26-6/25/26 General Fund 100 095235 P 9/3/2026 Alta Environmental 1,491.28 Professional Svcs Jul 2026 General Fund 100 P 9/3/2026 Alta Environmental 3,058.61 Professional Svcs Jul 2026 Measure W Fund 280 095236 P 9/3/2026 Amazon Capital Services 68.02 CH - Disinfecting Wipes 8/26/26 General Fund 100 9/3/2026 Amazon Capital Services 105.60 PW Dept - Various Supplies 8/25/26 General Fund 100 095237 P 9/3/2026 AT&T 32.14
Emergency Elevator Phone Svcs
7/10/26-8/9/26 General Fund 100
095238 P 9/3/2026 Brent Talmo 1,005.00 Retiree Medical Reimb Sept 2026 General Fund 100 095239 P 9/3/2026 Bruce Leflar 957.46 Retiree Medical Reimb Sept 2026 General Fund 100 095240 P 9/3/2026 California Sight Seers 7,400.00
YMCA Yearly Progr-Family Camping
Transp 8/21/26-8/23/26 General Fund 100
095241 P 9/3/2026 Carpenter Rothans & Dumont LLP 435.00 Legal & Professional Svcs Apr 2026 General Fund 100 9/3/2026 Carpenter Rothans & Dumont LLP 1,348.40 Legal & Professional Svcs Dec 2025 General Fund 100 9/3/2026 Carpenter Rothans & Dumont LLP 1,091.29 Legal & Professional Svcs Feb 2026 General Fund 100 9/3/2026 Carpenter Rothans & Dumont LLP 9,659.28 Legal & Professional Svcs Jan 2026 General Fund 100 9/3/2026 Carpenter Rothans & Dumont LLP 1,410.00 Legal & Professional Svcs June 2026 General Fund 100 9/3/2026 Carpenter Rothans & Dumont LLP 1,405.36 Legal & Professional Svcs March 2026 General Fund 100 9/3/2026 Carpenter Rothans & Dumont LLP 3,691.99 Legal & Professional Svcs May 2026 General Fund 100 095242 P 9/3/2026 Cat Specialties Inc. 537.98 PW Dept - City Hats 8/21/26 General Fund 100 9/3/2026 Cat Specialties Inc. 643.69 PW Dept - Uniform Shirts 8/21/26 General Fund 100 095243 P 9/3/2026 Christine M. Locher 503.50 Retiree Medical Reimb Sept 2026 General Fund 100 095244 P 9/3/2026 CoreLogic Solutions LLC. 253.18 Property Finder Svcs Jul 2026 General Fund 100 095245 SPOILED 9/3/2026 N/A - Spoiled Check N/A N/A
095246 P 9/3/2026 Crosstown Electrical & Data Inc. 151.00 4028 Slauson Ave 7/14/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 498.50 4435 E. 58th St 7/10/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 377.50 61st & Vinevale 7/6/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 360.00
Atlantic Blvd & 55th St 7/31/26 -
Equipment Rental Gas Tax Fund 212
9/3/2026 Crosstown Electrical & Data Inc. 195.48 Atlantic Blvd & 55th St 7/6/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 430.87 Atlantic Blvd & 57th St 7/7/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 453.00 Atlantic Blvd & 58th St 7/29/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 75.50 Atlantic Blvd & Heliotrope Ave 7/22/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 151.00 Slauson Ave & Heliotrope Ave 7/14/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 302.00 Slauson Ave & Alamo Ave 7/14/26 Gas Tax Fund 212

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 9/3/2026 Crosstown Electrical & Data Inc. 145.02 Slauson Ave & Carmelita Ave 7/13/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 151.00 Slauson Ave & Corona Ave 7/13/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 75.50 Slauson Ave & King Ave 7/13/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 75.50 Slauson Ave & King Ave 7/22/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 151.00
Slauson Ave & Loma Vista Ave
7/13/26 Gas Tax Fund 212
9/3/2026 Crosstown Electrical & Data Inc. 258.27 Slauson Ave & Maywood Ave 7/13/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 5,109.98 Slauson Ave & Pine Ave 7/11/26 Gas Tax Fund 212 9/3/2026 Crosstown Electrical & Data Inc. 302.00 Slauson Ave & Pine Ave 7/22/26 Gas Tax Fund 212 095247 P 9/3/2026 Eliud James Gonzalez 50.00 Youth Commission Stipend 8/12/2026 General Fund 100 095248 P 9/3/2026
Faithful Door Solutions &
Equipment, Inc. 389.00 Gate Door Repair Svc 8/25/26 General Fund 100 095249 VOID 9/3/2026 N/A - Void N/A N/A
095250 P 9/3/2026 Gilbert Livas 1,080.00
Planning & Economic Development
Svcs Aug 2026 General Fund 100
9/3/2026 Gilbert Livas 1,080.00
Planning & Economic Development
Svcs Jul 2026 General Fund 100
095251 P 9/3/2026 Graffiti Protective Coatings Inc. 18,000.00 Citywide Graffiti Removal Jul 2026 CDBG 243 095252 P 9/3/2026 HdL Software LLC 1,548.22
Business License Processing Svcs Jul
2026 General Fund 100
095253 P 9/3/2026 Myers & Sons Hi-Way Safety Inc. 5,320.35 PW Dept - Signs & Hardware 8/28/26 Gas Tax Fund 212 9/3/2026 Myers & Sons Hi-Way Safety Inc. 14,087.80 PW Dept - Signs & Hardware 8/31/26 Gas Tax Fund 212 095254 P 9/3/2026 Innovative Fence Inc. 91.30
Fence Rental - 5102 Cudahy Ave
8/1/26 to 9/1/26 General Fund 100
095255 P 9/3/2026 JMG Security System 186.00 CH-Security Alarm Svcs Oct-Dec 2026 General Fund 100 9/3/2026 JMG Security System 261.00 CY-Security Alarm Svcs Oct-Dec 2026 General Fund 100 095256 P 9/3/2026 Kimley-Horn and Associates Inc. 2,038.06 HSIP Cycle 11 Traffic Signal Improv
Jul 2026 Measure R Fund 224
095257 P 9/3/2026 L.B. Johnson Hardware #1 10.98 PW Dept - Bug Spray 8/18/26 General Fund 100 9/3/2026 L.B. Johnson Hardware #1 7.67 PW Dept - Paint Brush 8/19/26 General Fund 100 9/3/2026 L.B. Johnson Hardware #1 17.10
PW Dept - Pressure Washer Fittings
7/30/26 General Fund 100
9/3/2026 L.B. Johnson Hardware #1 52.66 PW Dept - Rubber Gloves 8/19/26 General Fund 100 9/3/2026 L.B. Johnson Hardware #1 27.43 PW Dept - Safety Glasses 8/26/26 General Fund 100 9/3/2026 L.B. Johnson Hardware #1 50.46 PW Dept - Supplies 8/3/26 General Fund 100 9/3/2026 L.B. Johnson Hardware #1 438.93 PW Dept - Asphalt 8/19/26 Gas Tax Fund 212 9/3/2026 L.B. Johnson Hardware #1 29.60 PW Dept - Marking Paint 7/30/26 Gas Tax Fund 212

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 9/3/2026 L.B. Johnson Hardware #1 42.75 PW Dept - Various Supplies 8/21/26 Gas Tax Fund 212 095258 P 9/3/2026 Laura Ahrens 807.05 Retiree Medical Reimb Sept 2026 General Fund 100 095259 P 9/3/2026
Los Angeles County Fire
Department 1,571.00 Hazardous Waste/Materials FY26-27 General Fund 100 095260 P 9/3/2026 Los Angeles Unified School District 1,559.78 State of the City - MaCES Auditorium General Fund 100 095261 P 9/3/2026 Mariposa Landscapes Inc. 6,466.67
Dodger Dream Field Landscape
Maintenance Aug 2026 General Fund 100
095262 P 9/3/2026 Maywood Mutual Water No.1 168.59 3530 E Slauson Ave 6/23/26-8/24/26 General Fund 100 9/3/2026 Maywood Mutual Water No.1 208.14 3630 E Slauson Ave 6/23/26-8/24/26 General Fund 100 9/3/2026 Maywood Mutual Water No.1 74.66 3728 E Slauson Ave 6/23/26-8/24/26 General Fund 100 9/3/2026 Maywood Mutual Water No.1 74.66 5961 Atlantic Ave 6/23/26-8/24/26 General Fund 100 9/3/2026 Maywood Mutual Water No.1 104.33 6027 Atlantic Ave 6/18/26-8/21/26 General Fund 100 9/3/2026 Maywood Mutual Water No.1 391.04 6135 Atlantic Ave 6/18/26-8/21/26 General Fund 100 095263 P 9/3/2026 Maywood Mutual Water Co. No.2 89.88 3409 E Slauson Ave 7/1/26-9/1/26 General Fund 100 9/3/2026 Maywood Mutual Water Co. No.2 130.00 3626 E 56th St/Pixley Pk 7/1/26-9/1/26 General Fund 100 9/3/2026 Maywood Mutual Water Co. No.2 301.00 4319 E Slauson 7/1/26-9/1/26 General Fund 100 9/3/2026 Maywood Mutual Water Co. No.2 43.00 4323 S Slauson Ave 7/1/26-9/1/26 General Fund 100 9/3/2026 Maywood Mutual Water Co. No.2 115.44 5313 Pine Ave 7/1/26-9/1/26 General Fund 100 9/3/2026 Maywood Mutual Water Co. No.2 67.50 5515 Maywood Ave 7/1/26-9/1/26 General Fund 100 9/3/2026 Maywood Mutual Water Co. No.2 58.28 Fruitland/Carmelita 7/1/26-9/1/26 General Fund 100 095264 P 9/3/2026 Tri-City Mutual Water Company 322.20 4618 Slauson Ave 6/24/26-8/20/26 General Fund 100 9/3/2026 Tri-City Mutual Water Company 442.55 4800 Slauson Ave 6/25/26-8/21/26 General Fund 100 9/3/2026 Tri-City Mutual Water Company 65.00 5000 Slauson Ave Aug 2026 General Fund 100 9/3/2026 Tri-City Mutual Water Company 235.05 5316 Atlantic Ave 6/24/26-8/24/26 General Fund 100 9/3/2026 Tri-City Mutual Water Company 143.75 5600 Heliotrope Ave 6/24/26-8/24/26 General Fund 100 9/3/2026 Tri-City Mutual Water Company 2,848.00 5950 Walker Ave Aug 2026 General Fund 100 9/3/2026 Tri-City Mutual Water Company 1,924.10 E 58th St 6/26/26-8/25/26 General Fund 100 095265 P 9/3/2026 PEAC Solutions 590.46 Copier Lease 7/30/26-8/29/26 General Fund 100 095266 P 9/3/2026 Pedro Velez 50.00 Youth Commission Stipend 8/12/2026 General Fund 100 095267 P 9/3/2026
Phoenix Group Information
Systems 271.97
Admin Citations Processing Fee Jun
2026 General Fund 100
9/3/2026
Phoenix Group Information
Systems 3,643.77 Citations Processing Fees Jun 2026 General Fund 100 9/3/2026
Phoenix Group Information
Systems 1,486.60
Parking Permit Processing Fees Jun
2026 General Fund 100
095268 P 9/3/2026 Rayito Cafe LLC 325.00
Taste of Maywood - Participation
Stipend 9/4/26 General Fund 100
095269 P 9/3/2026 Revueltas Landscape Inc 6,020.00 Landscaping Svcs Aug 2026 General Fund 100 9/3/2026 Revueltas Landscape Inc 4,325.00 Landscaping Svcs Aug 2026 Gas Tax Fund 212

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 095270 P 9/3/2026 Robert Leach 1,005.00 Retiree Medical Reimb Sept 2026 General Fund 100 095271 P 9/3/2026 Ronald Lindsey 1,935.31 Retiree Medical Reimb Sept 2026 General Fund 100 095272 P 9/3/2026 Roy Alexande Hernandez 50.00 Youth Commission Stipend 8/12/2026 General Fund 100 095273 P 9/3/2026 Richards Watson & Gershon 3,030.30 Legal Services-0001 Jul 2026 General Fund 100 9/3/2026 Richards Watson & Gershon 750.20 Legal Services-0010 Jul 2026 General Fund 100 9/3/2026 Richards Watson & Gershon 173.60 Legal Services-0013 Jul 2026 Grant Fund 261 9/3/2026 Richards Watson & Gershon 703.80 Legal Services-0015 Jul 2026 Grant Fund 261 9/3/2026 Richards Watson & Gershon 11,016.00 Legal Services-0016 Jul 2026 Grant Fund 261 9/3/2026 Richards Watson & Gershon 489.60 Legal Services-0017 Jul 2026 Grant Fund 261 9/3/2026 Richards Watson & Gershon 1,889.57 Legal Services-0018 Jul 2026 Grant Fund 261 095274 P 9/3/2026
Southern California Association of
Governments 3,648.00 SCAG Membership FY 26-27 General Fund 100 095275 P 9/3/2026 Staples Business Advantage 189.81
Taste of Maywood - Certificate Frames
9/2/26 General Fund 100
095276 P 9/3/2026
U.S. Bank Corporate Payment
System 7,231.30 Cred Crd- 8/17/26 stmt General Fund 100 095277 P 9/3/2026 Valentina Ortiz 50.00 Youth Commission Stipend 8/12/2026 General Fund 100 095278 P 9/3/2026 Vernon City of 24.47 Slauson/Downey 6/11/26-7/13/26 General Fund 100 095279 P 9/3/2026 Yajaira Anderson 20.00 MLS Go Program Refund 8/24/26 General Fund 100 095280 P 9/10/2026 AFSCME District Council 36 1,485.09 AFSCME Dues - August 2026 General Fund 100 095281 P 9/10/2026 Amazon Capital Services 20.83 Admin Dept - Port Switch 8/20/26 General Fund 100 9/10/2026 Amazon Capital Services 21.11 CH- Office Supplies 8/20/26 General Fund 100 095282 P 9/10/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 3,556.54
IT Equip - Surface Laptops,
Monitors,Docking Stations General Fund 100
095283 P 9/10/2026 AT&T 30.57
Emergency Elevator Phone Svcs Aug
2026 General Fund 100
095284 P 9/10/2026
Benefit Coordinators Corporation
(BCC) 1,764.16 Dental & Vision Benefits Sept 2026 General Fund 100 9/10/2026
Benefit Coordinators Corporation
(BCC) 244.51 Dental & Vision Benefits Sept 2026 Gas Tax Fund 212 9/10/2026
Benefit Coordinators Corporation
(BCC) 14.15 Dental & Vision Benefits Sept 2026 Prop A Fund 221 9/10/2026
Benefit Coordinators Corporation
(BCC) 32.26 Dental & Vision Benefits Sept 2026 Prop C Fund 222 9/10/2026
Benefit Coordinators Corporation
(BCC) 23.65 Dental & Vision Benefits Sept 2026 Measure R Fund 224 9/10/2026
Benefit Coordinators Corporation
(BCC) 103.29 Dental & Vision Benefits Sept 2026 Measure M Fund 225

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 9/10/2026
Benefit Coordinators Corporation
(BCC) 169.66 Dental & Vision Benefits Sept 2026 CDBG 243 9/10/2026
Benefit Coordinators Corporation
(BCC) 6.41 Dental & Vision Benefits Sept 2026 Street Lighting Fund 251 9/10/2026
Benefit Coordinators Corporation
(BCC) 20.91 Dental & Vision Benefits Sept 2026
Successor Agency
Fund 611
095285 P 9/10/2026 Brinks Inc. 366.30 Armored Truck Svcs Sept 2026 General Fund 100 9/10/2026 Brinks Inc. 124.32 Cash Handling Svcs Aug 2026 General Fund 100 095286 P 9/10/2026 California Consulting Inc. 4,075.00 Grant Writing Svcs Sept 2026 General Fund 100 095287 P 9/10/2026 Carpenter Rothans & Dumont LLP 390.00 Legal & Professional Svcs July 2026 General Fund 100 095288 P 9/10/2026
Charter Communications Holdings,
LLC 664.58
CH Internet and Phone Svcs Sept
2026 General Fund 100
9/10/2026
Charter Communications Holdings,
LLC 335.98 CY Internet Svcs Sept 2026 General Fund 100
095289 P 9/10/2026
County of L.A. Dept. of Animal
Control 19,860.24 Animal Control Svcs Jul 2026 General Fund 100 095290 P 9/10/2026 Gilbert R. Cerda 601.00 Citation Refunds 8/20/26 General Fund 100 095291 P 9/10/2026
GovernmentJobs.com Inc. dba
NeoGov 1,327.76 Subs fee Insight 8/8/25-8/7/26 General Fund 100 095292 P 9/10/2026 L.B. Johnson Hardware #1 26.32 PW Dept - Various Supplies 9/3/26 General Fund 100 095293 P 9/10/2026 Regional TAP Service Center 499.20 Metro TAP Cards Aug 2026 Prop C Fund 222 095294 P 9/10/2026 Mariposa Landscapes Inc. 6,466.67
Dodger Dream Field Landscape Maint
Jul 2026 General Fund 100
095295 P 9/10/2026 Merville Braden 161.00 Citation Refunds 8/25/26 General Fund 100 095296 P 9/10/2026 MMASC 125.00
MMASC Membership Renewal FY26-
27 General Fund 100
095297 P 9/10/2026
Public Agency Risk Management
Assoc 300.00 Public Entity Membership General Fund 100
095298 P 9/10/2026
Phoenix Group Information
Systems 237.91
Admin Citations Processing Fee Jul
2026 General Fund 100
9/10/2026
Phoenix Group Information
Systems 7,597.33 Citations Processing Fees Jul 2026 General Fund 100 9/10/2026
Phoenix Group Information
Systems 1,644.09
Parking Permit Processing Fees Jul
2026 General Fund 100
095299 P 9/10/2026 California Canopy 2,232.77
CS Dept - Canopies for Special Events
8/24/26 General Fund 100
095300 P 9/10/2026 BlueTriton Brands, Inc. 41.97
PW Dept - Drinking Water 7/25/26-
8/24/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 095301 P 9/10/2026 PTM General Engineer 2,018,460.87
Slauson Ave/Atlantic Blvd Cong Relief
& HSIP 7/7/26-8/19/26 Grant Fund 261
095302 P 9/10/2026 Pure Water Partners LLC 529.80
CH Water Dispenser Rental 7/24/26-
10/23/26 General Fund 100
095303 P 9/10/2026 RACAIA Inc. 40,037.81
A&E Svcs - Public Facilities ADA
Improv Proj 7/16/26-8/15/26 General Fund 100
095304 P 9/10/2026 Ramon Gabriel Grajeda 55.70
Empl Reimb - MMASC Session
(Mileage) 7/9/26 General Fund 100
095305 P 9/10/2026 Rosemary Marroquin 15.65
Empl Reimb - LA County Summit
(Mileage) 8/13/26 General Fund 100
095306 P 9/10/2026 Staples Business Advantage 47.18 CS Dept - Drawer Organizer 9/8/26 General Fund 100 9/10/2026 Staples Business Advantage 46.73
Taste of Maywood - Certificate Frames
9/8/26 General Fund 100
095307 P 9/10/2026 T-MOBILE 1,505.71 Cell Phone Svcs 7/21/26-8/20/26 General Fund 100 095308 P 9/10/2026 UniFirst Corporation 113.85 Building Mat Svcs 8/20/26 General Fund 100 9/10/2026 UniFirst Corporation 95.82 Building Mat Svcs 8/27/26 General Fund 100 095309 P 9/10/2026 World Private Security Inc. 12,616.80 Crossing Guard Services Aug 2026 Gas Tax Fund 212 ACH-692 8/21/2026 3Di, Inc. 46,305.00 Rent Stabilization 2026-2027 General Fund 100 ACH-693 8/21/2026 Onyx Paving Company Inc 98,094.00
FY25-26 Pavement Rehabilitation
Project Jul 2026 General Fund 100
8/21/2026 Onyx Paving Company Inc 44,207.16
FY25-26 Pavement Rehabilitation
Project Jul 2026 Measure R Fund 224
8/21/2026 Onyx Paving Company Inc 75,014.00
FY25-26 Pavement Rehabilitation
Project Jul 2026 LACMTA Funds 227
ACH-694 8/21/2026 CivicPlus LLC 8,334.90
FOIA Workflow Platform Jun2026-
May2027 General Fund 100
ACH-696 8/14/2026 US Bank Fees 130.00 Analysis Svc Charges August 2026 General Fund 100 ACH-697 8/19/2026
American Family Life Assurance
Company of Columbus (AFLAC) 964.65 Aflac payment July 2026 General Fund 100 ACH-698 8/21/2026 Automatic Data Processing 623.58 Payroll Fees August 2026 General Fund 100 ACH-699 8/21/2026 Southern California Edison 6,037.87 Various Locations July 2026 General Fund 100 8/21/2026 Southern California Edison 2,562.07 Various Locations July 2026 Gas Tax Fund 212 8/21/2026 Southern California Edison 10,513.28 Various Locations July 2026 Street Lighting Fund 251 ACH-700 8/21/2026 Southern California Edison 8,424.10 Everett Ave 7/1/26-7/31/26 Gas Tax Fund 212 ACH-701 8/21/2026 Southern California Edison 294.11
5916 King Ave/5913 Mayflower Ave
7/10/2026-8/9/2026 Gas Tax Fund 212
ACH-702 8/21/2026 Southern California Edison 96.62
5317 Atlantic Ave PED 7/17/2026-
8/16/2026 Gas Tax Fund 212
ACH-703 8/21/2026 Southern California Edison 1,059.13 4805 E 58th St 7/13/2026-8/10/2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-704 8/13/2026
California Public Employees'
Retirement System 11,045.89 Contribution 7/12/2026-7/25/2026 General Fund 100 8/13/2026
California Public Employees'
Retirement System 1,049.11 Contribution 7/12/2026-7/25/2026 Gas Tax Fund 212 8/13/2026
California Public Employees'
Retirement System 87.60 Contribution 7/12/2026-7/25/2026 Prop A Fund 221 8/13/2026
California Public Employees'
Retirement System 316.09 Contribution 7/12/2026-7/25/2026 Prop C Fund 222 8/13/2026
California Public Employees'
Retirement System 242.95 Contribution 7/12/2026-7/25/2026 Measure R Fund 224 8/13/2026
California Public Employees'
Retirement System 357.45 Contribution 7/12/2026-7/25/2026 Measure M Fund 225 8/13/2026
California Public Employees'
Retirement System 864.98 Contribution 7/12/2026-7/25/2026 CDBG 243 8/13/2026
California Public Employees'
Retirement System 87.41 Contribution 7/12/2026-7/25/2026 Street Lighting Fund 251 8/13/2026
California Public Employees'
Retirement System 21.64 Contribution 7/12/2026-7/25/2026 Permanent Local
Housing Allocation 501
8/13/2026
California Public Employees'
Retirement System 214.73 Contribution 7/12/2026-7/25/2026 Successor Agency
Fund 611
ACH-705 8/26/2026
California Public Employees'
Retirement System 11,156.38 Contribution 7/26/2026-8/8/2026 General Fund 100 8/26/2026
California Public Employees'
Retirement System 1,092.92 Contribution 7/26/2026-8/8/2026 Gas Tax Fund 212 8/26/2026
California Public Employees'
Retirement System 103.06 Contribution 7/26/2026-8/8/2026 Prop A Fund 221 8/26/2026
California Public Employees'
Retirement System 300.92 Contribution 7/26/2026-8/8/2026 Prop C Fund 222 8/26/2026
California Public Employees'
Retirement System 235.37 Contribution 7/26/2026-8/8/2026 Measure R Fund 224 8/26/2026
California Public Employees'
Retirement System 318.43 Contribution 7/26/2026-8/8/2026 Measure M Fund 225 8/26/2026
California Public Employees'
Retirement System 853.11 Contribution 7/26/2026-8/8/2026 CDBG 243 8/26/2026
California Public Employees'
Retirement System 65.56 Contribution 7/26/2026-8/8/2026 Street Lighting Fund 251 8/26/2026
California Public Employees'
Retirement System 22.72 Contribution 7/26/2026-8/8/2026 Permanent Local
Housing Allocation 501
8/26/2026
California Public Employees'
Retirement System 212.21 Contribution 7/26/2026-8/8/2026 Successor Agency
Fund 611

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-706 8/26/2026 U.S. Bank Trust National Assoc 154,320.00 Pension Obligation Bonds Series A
2022 : - Principal & Interest
Pension / Retirement
Fund 711
ACH-707 8/28/2026 The Gas Company 23.72 4317 Slauson Ave 7/9/26-8/10/26 General Fund 100 ACH-708 8/28/2026 The Gas Company 15.78 4319 Slauson Ave 7/9/26-8/10/26 General Fund 100 ACH-709 8/28/2026 The Gas Company 21.44 4323 Slauson Ave 7/9/26-8/10/26 General Fund 100 ACH-710 8/27/2026
Gateway Cities Council of
Governments 17,949.00 Membership Dues FY 2026-2027 General Fund 100 8/27/2026
Gateway Cities Council of
Governments 10,000.00
Local Agency Part I-710 Corridor
Planning FY26-27 Measure R Fund 224
ACH-711 9/1/2026 US Bank Fees 25.00
Bank Merchant Fees- Rental Registry
Credit Card Aug 2026 General Fund 100
ACH-712 9/1/2026 US Bank Fees 35.00
Bank Merchant Fees - Rental Registry
Checks Aug 2026 General Fund 100
ACH-713 9/1/2026 US Bank Fees 889.62
Bank Merchant Fees - Front Counter
Aug 2026 General Fund 100
ACH-714 9/3/2026

EMPLOYMENT DEVELOPMENT
DEPT 4,031.00
Unemployment Benefit Liability AprJun 2026 General Fund 100 ACH-715 9/4/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 2,494.30 IT Software Subscriptions Aug 2026 General Fund 100 9/4/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 3,630.00 IT Svcs Aug 2026 General Fund 100 ACH-716 9/4/2026
Charter Communications Holdings,
LLC 661.73 CH Internet and Phone Svcs Aug 2026 General Fund 100 9/4/2026
Charter Communications Holdings,
LLC 335.98 CY Internet Svcs Aug 2026 General Fund 100
ACH-717 9/8/2026
National Data & Surveying
Services, Inc 2,660.00 Randolph Ave Park Trail Proj 6/17/26 Gas Tax Fund 212 ACH-718 9/8/2026 Geo-Advantec, Inc. 903.00
52nd St & 52nd Pl Sewer Impro Proj
Apr 2026 Grant Fund 261
ACH-719 9/8/2026 Regional TAP Service Center 595.20 Metro TAP Cards Apr 2026 Prop C Fund 222 9/8/2026 Regional TAP Service Center 556.80 Metro TAP Cards Jul 2026 Prop C Fund 222 ACH-720 9/8/2026 HdL Software LLC 1,749.79
Business License Processing Svcs Jun
2026 General Fund 100
9/8/2026 HdL Software LLC 1,293.32
Permits Software Qtrly Use Fee 6/1/26 -
8/31/26 General Fund 100
ACH-721 9/8/2026 Nationwide Environmental Services 7,537.00 Street Sweeping Svcs Aug 2026 Gas Tax Fund 212 ACH-722 9/8/2026 Transtech Engineers Inc 1,870.00 CIP Management Svcs Jun 2026 General Fund 100 9/8/2026 Transtech Engineers Inc 5,167.25 CIP Management Svcs May 2026 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 9/8/2026 Transtech Engineers Inc 45,478.50
General City Engineering Svcs Jun
2026 General Fund 100
9/8/2026 Transtech Engineers Inc 25,052.50
General City Engineering Svcs May
2026 General Fund 100
9/8/2026 Transtech Engineers Inc 6,282.50
General City Engineering Svcs Jun
2026 Gas Tax Fund 212
9/8/2026 Transtech Engineers Inc 17,541.50
General City Engineering Svcs May
2026 Gas Tax Fund 212
9/8/2026 Transtech Engineers Inc 1,312.50
General City Engineering Svcs Jun
2026 SB-1 Fund 216
9/8/2026 Transtech Engineers Inc 437.50
General City Engineering Svcs May
2026 SB-1 Fund 216
9/8/2026 Transtech Engineers Inc 3,461.50 CIP Management Svcs May 2026 Prop C Fund 222 9/8/2026 Transtech Engineers Inc 57,880.00 CIP Management Svcs Jun 2026 Measure R Fund 224 9/8/2026 Transtech Engineers Inc 27,143.50 CIP Management Svcs May 2026 Measure R Fund 224 9/8/2026 Transtech Engineers Inc 657.13 CIP Management Svcs May 2026 Measure M Fund 225 9/8/2026 Transtech Engineers Inc 439.00 CIP Management Svcs Jun 2026 CDBG 243 9/8/2026 Transtech Engineers Inc 190.00 CIP Management Svcs May 2026 CDBG 243 9/8/2026 Transtech Engineers Inc 94,309.75 CIP Management Svcs Jun 2026 Grant Fund 261 9/8/2026 Transtech Engineers Inc 75,505.00 CIP Management Svcs May 2026 Grant Fund 261 9/8/2026 Transtech Engineers Inc 420.00 CIP Management Svcs Jun 2026 Sewer Enterprise
Fund 412
9/8/2026 Transtech Engineers Inc 291.50 CIP Management Svcs May 2026 Sewer Enterprise
Fund 412
ACH-723 9/4/2026 8x8 Inc. 486.75 Telephone Svcs Aug 2026 General Fund 100 Total ACH and Warrant Registers 3,471,396.10
8/27/2026 Payroll Transfer 80,966.99 Payroll Pay Period 8/9/2026 - 8/22/2026 9/10/2026 Payroll Transfer 80,510.50 Payroll Pay Period 8/23/2026 - 9/5/2026 Total ACH, Warrant Registers and Payroll Transfer 3,632,873.59

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT AUGUST 2026 RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for August 2026.

BACKGROUND:

In accordance with the City of Maywood's Adopted Investment Policy and to provide information to the City Council, the City's Finance Department prepares a Monthly Cash and Investment Report for the City Council's review.

DISCUSSION:

The cash and investment balances are across all funds of the City. The purpose of this report is to show the cash and investment balances at the end of the month. The investments are in compliance with California State code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, Investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT), a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT). The attached report shows the cash and investments balances as of August 31, 2026.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with approving this report.

ATTACHMENT(S)

1. August 2026 Cash and Investment Report

Description Type Ending Balance as of
8/31/2026
A - Non-Investment Cash Accounts
US Bank - Corporate Checking Cash $ 1,814,820.63
Total Cash Accounts $ 1,814,820.63
B - Investment Accounts
Local Agency Investment Fund (LAIF) Pooled Money Investment Account (PMIA) $ 13,328,793.71
California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,337,824.55
California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,167,533.41
Total Investment Accounts $ 15,834,151.67
Total Cash and Investments $ 17,648,972.30
City of Maywood, California
Cash and Investments Report
As of August 31, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: REVENUE REPORT JULY - AUGUST 2026
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report for the months of July - August 2026.

BACKGROUND:

In an effort to maintain transparency, the City's Finance Department prepares a monthly Revenue Report for the City's Council's review.

DISCUSSION:

General Fund revenues are not received evenly throughout the fiscal year. During the first half of the fiscal year, there is always an issue of timing difference whereby cash receipts do not align with the projected budget forecast, but during the second half of the year the cash receipts gradually begin to align with the projected budget. See attachment 1 and 2 for revenue details comparison between July - August 2025 and July - August 2026 and explanations in the "Comments" column.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July - August 2026 City of Maywood FY 2026-2027 - General Fund

2. July - August 2026 City of Maywood FY 2026-2027 - Special Revenue

Acct # Account Description
Adopted
Budget
FY 2026-27
July 2025-
August 2025
July 2026-
August 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Taxes:

Various Property Taxes $ 812,870 $ 12,610 $ - $ (12,610) 0.00% Major payments receive in December and
March.
4203/4302 Franchise & Collectors Fee 615,000 - - - 0.00% Received quarterly. 4211 Utility Users Tax 1,750,000 83,325 85,293 1,968 4.87% Received in the following month. 4206 Transfer Tax 16,000 2,007 2,214 207 13.84% Based on activities. 4202 Transient Occupancy Tax (TOT) 95,000 - - - 0.00% Received Quarterly. 4212/4213 Cannabis Sales Tax/Cannabis Installment Payment 1,200,000 15,911 40,606 24,695 3.38% Received Quarterly. 4201 Sales and Use Tax (Retail Sales Tax) 2,175,370 - - - 0.00% Received in the following month.

Taxes Total 6,664,240 113,853 128,113 14,260 1.92%
Licenses & Permits:
4301 Compliance Program Fee 47,810 - - - 0.00% Payment is generally received in March.

Various Plumbing, Electrical & Conditional/Land Used Permits 15,000 2,524 4,701 2,177 31.34% Permits fluctuate based on activities. 4305 Public Works Permit Fees 100,000 62,343 23,753 (38,590) 23.75% Fees fluctuate based on activities.

Various Other Fees & Permits 27,690 3,798 3,813 15 13.77% Fees fluctuate based on activities. 4320 Occupancy Permits - - 1,302 1,302 0.00% Fees fluctuate based on activities. 4313 Building Permits 80,000 15,158 19,844 4,686.00 24.81% Fees fluctuate based on activities. 4751 Rental Registry Program Fees 300,000 11,759 6,021 (5,738.00) 2.01% The City started collecting the fees in
January 2025.
4753 Rental Registry Program - Late Fees 10,000 - 3,011 3,011 30.11% New revenue source beginning January
2025.
4307 Commercial Cannabis Renewal Fees 74,250 - - - 0.00% Five business licenses: one due in
December and four due in April.
4322 Parking Permits 60,000 - 298 298 0.50% Parking Permits issued during Sept. 4311 Apartment License 30,000 134 - (134) 0.00%
Majority of payments are received in
January-March.
4205 Business License Tax 290,000 4,558 - (4,558) 0.00% Majority of payments are received in
January-March.
4110 Vehicle License Fees Excess 30,600 - - - 0.00%
State Allocation. Generally City receives
two payments: January and June.
4107 Motor Vehicle License Fee (VLF) in lieu 4,104,540 - - - 0.00% City receives two payments per year:

January and May.

Licenses and Permits Total 5,169,890 100,274 62,743 (37,531.00) 1.21% Year-To-Date Revenue Report-General Fund
FY 2026-2027
As of August 31, 2026

Acct # Account Description
Adopted
Budget
FY 2026-27
July 2025-
August 2025
July 2026-
August 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2026-2027
As of August 31, 2026
4704 Plan Check Fees 55,000 9,306 4,844 (4,462) 8.81% Fees fluctuate based on activities. 4702 Rents & Concessions 25,000 4,168 4,168 - 16.67% Monthly payments. 4850 Parks & Rec Revenues 10,000 - - - 0.00%
Amount received depends on when the
facility rental occurred.
90,000 13,474 9,012 (4,462) 10.01%
Fines and Forfeitures:
4401 Penalties: Apartment & Business Lic 15,000 1,169 - (1,169) 0.00% Penalties generally occur after February. 4404 Southeast Municipal Court (SEMC)/ Court Collections 190,000 17,575 258 (17,317) 0.14% Monthly Payments. 4403 Citations: Administrative 5,000 1,000 3,500 2,500 70.00% Code enforcement citations fluctuate
based on activities.
4402 Citations: Parking 450,000 3,143 1,370 (1,773) 0.30% Fees fluctuate based on activities.

Payments are received two months after
660,000 22,887 5,128 (17,759) 0.78%
Leases and Concessions:
4501 Leased Property Rental Income 61,700 10,128 10,282 154 16.66% Payments received monthly. 61,700 10,128 10,282 154 16.66%
Miscellaneous:
4817 Good Corporate Citizen Program 21,000 - - - 0.00% Payment is generally received in March. 4803 Interest Income 400,000 1,075 756 (319) 0.19% Internal allocations are done quarterly. 4821 Other Interest Income 3,770 - 230 230 6.10%
This is a new account to track interest
other than investment earning.
4809 Miscellaneous Revenue 10,000 50,005 12,015 (37,990) 120.15% Amount received varies from year to year. 4814 Refunds & Overpayments-Reimb 10,000 - 9,086 9,086 90.86% Amount received varies from year to year. 4816 Rebates & Insurance Claims Pymts 2,000 - - - 0.00% Amount received varies from year to year. 4819 Donations 26,000 4,000 11,000 7,000 42.31% Amount received varies from year to year. 4800 Transfer In -General 511,400 - - - 0.00%
Miscellaneous Revenue Total 984,170 55,080 33,087 (21,993) 3.36% 4830 Retiree Pension Levy 1,300,000 9,266 9,191 (75) 0.71% Majority of payments are received in
January & June.

Retiree Pension Levy Total 1,300,000 9,266 9,191 (75) 0.71% General Fund Revenue Total $ 14,930,000 $ 324,962 $ 257,556 $ (67,406) 1.73% Charges for Services Total
Fines and Forfeitures Total
Leases and Concessions Total
Pension/Retirement Fund:

Charges for Services:

Fund # Fund Description
Adopted
Budget
FY 2026-27
July 2025-
August 2025
July 2026-
August 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(A/C)
212 Gas Tax Fund $ 762,695 $ 63,666 $ 67,371 $ 3,705 8.83% Received monthly. July payment received in
August.
214 Transportation Development Act (TDA) Bikeway 37,935 - - 0 0.00% Reimbursement based on actual expenditures. 216 SB-1 Road Maintenance Rehabilitation Act Fund 705,055 - - 0 0.00% Received monthly. July payment received in
August.
221 Proposition A Transit Fund 641,671 110,534 118,478 7,944 18.46% Received monthly. 222 Proposition C Transit Fund 539,975 91,956 98,488 6,532 18.24% Received monthly. 223 Air Quality Management District (AQMD) Fund 33,200 - - 0 0.00% Received quarterly. 224 Measure R Transit Fund 411,056 35,333 43,109 7,776 10.49% Received monthly. July payment received in
August . Also, this fund earns monthly interest.
225 Measure M Transit Fund 464,263 40,106 48,839 8,733 10.52% Received monthly. July payment received in
August . Also, this fund earns monthly interest.
227 LACMTA - Exchange STP-L for Metro Fund 75,014 - 75,014 75,014 100.00% City anticipates reimbursement received in
FY26–27. The project started late in FY25-26.
232
Supplemental Law Enforcement Services Fund (SLESF)
Grant 208,000 - - - 0.00%
Received monthly. July Payment Received in
August
243 Community Development Block Grant (CDBG) 408,551 - - - 0.00% Reimbursement based on actual expenditures. 251 Street Lighting Fund 194,553 - - - 0.00% Payments start in November. 261 Federal / State / County Grants 15,388,015 - - - 0.00% Reimbursement based on actual expenditures. 272 Measure A Park Fund 445,419 - - - 0.00% Reimbursement based on actual expenditures. 280 Measure W Safe Clean Water Program Fund 171,000 - - - 0.00% Payment Received at the End of the Year. 501 PLHA Fund (Permanent Local Housing Allocation) 356,944 - - - 0.00% Reimbursement based on actual expenditures.

Special Revenue Funds Total $ 20,843,346 $ 341,595 $ 451,299 $ 109,704 2.17% Year-To-Date Revenue Report-Special Revenue Funds
FY 2026-2027
As of August 31, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JOHN THORNTON, COMMUNITY SERVICES SUPERVISOR
SUBJECT: CONSIDERATION OF ADOPTION OF RESOLUTION NO. 6486 RECOGNIZING THE

SOUTHEAST LOS ANGELES (SELA) YOUTH HUB AS A REGIONAL YOUTH

DEVELOPMENT INITIATIVE
RECOMMENDATION:

Staff recommends that the City Council:

1. Receive and file the Maywood Youth Commission's review and recommendation regarding the Southeast Los Angeles (SELA) Youth Hub; and

2. Adopt Resolution No. 6486, recognizing the SELA Youth Hub, supporting the City's participation in the regional network to help connect Maywood youth with educational, career, leadership, health, and other community opportunities.

BACKGROUND:

The Southeast Los Angeles (SELA) Youth Hub is a regional partnership focused on connecting youth and young adults ages 0 through 24 with programs, services, resources, and opportunities throughout Southeast Los Angeles. The SELA Youth Hub works with local governments, schools, nonprofit organizations, workforce development organizations, community-based organizations, and other partners to coordinate resources and opportunities that support youth development and success. Its areas of focus include education, workforce development, internships, leadership development, health and wellness, mentorship, civic engagement, youth programming, and other supportive services.

On Wednesday, April 8, 2026, representatives from the SELA Youth Hub presented to the Maywood Youth Commission. The presentation provided the Youth Commission with an overview of the SELA Youth Hub's mission, regional partnerships, available resources, and potential opportunities for Maywood youth and families. Following the presentation, the Youth Commission discussed the information presented and provided feedback to City staff regarding the potential benefits of participating in the regional network. Based on the presentation and discussion, the Youth Commission expressed interest in having the SELA Youth Hub present to the City Council so that the Council could learn more about the organization and consider the City's potential participation.

On Wednesday, May 27, 2026, representatives from the SELA Youth Hub presented to the Maywood City Council. During the presentation, representatives explained the purpose of the SELA Youth Hub, its regional partnerships, and the opportunities that may be available to Maywood youth and young adults. The SELA

Youth Hub requested that the City consider adopting a resolution formally supporting the City's participation in the SELA Youth Hub Network. Following the presentation and discussion, the City Council directed City staff to return the proposed resolution to the Maywood Youth Commission for review. The Council's direction provided the Youth Commission with an opportunity to review the proposed resolution and determine whether any changes, additions, or recommendations should be made before the matter is returned to the City Council.

YOUTH COMMISSION REVIEW
Following the City Council's direction, City staff returned the proposed SELA Youth Hub Resolution to the Maywood Youth Commission for review and discussion. The Youth Commission reviewed the purpose of the proposed resolution, the City's proposed participation in the SELA Youth Hub Network, and the potential benefits of regional collaboration for Maywood youth and families. Commissioners were provided an opportunity to recommend changes, additions, or revisions to the proposed resolution.

After reviewing and discussing the proposed resolution, the Youth Commission recommended no changes and that the City Council move forward with the resolution as presented. The Youth Commission's recommendation reflects the potential benefits of the SELA Youth Hub, including connecting Maywood youth with educational resources, workforce development programs, internships, leadership opportunities, mentorship, health and wellness resources, civic engagement opportunities, and other youth-serving programs.

The proposed resolution would formally recognize the SELA Youth Hub as a regional youth development initiative and support the City's participation in the SELA Youth Hub Network. If approved, the resolution calls for the City to designate a staff member to serve as a liaison to the SELA Youth Hub and participate in regional meetings, discussions, and collaborative initiatives. It is proposed that the Community Services Supervisor, or designee, would provide this staff support and coordinate the City's participation in SELA Youth Hub activities and partnership opportunities.

Participation in the SELA Youth Hub Network would provide the City with an opportunity to strengthen regional partnerships and connect Maywood youth and families with additional programs, services, and opportunities.

Participation could also help the City remain informed about regional youth initiatives, partnerships, technical assistance, and potential grant and funding opportunities. The proposed resolution does not create an immediate financial obligation for the City.

Based on the Youth Commission's review and recommendation, staff recommends that the City Council accept the Youth Commission's recommendation to move forward with the proposed resolution without changes and adopt Resolution No. 6486, formally recognizing the SELA Youth Hub and supporting the City's participation in the regional network.

DISCUSSION:

Participation in the SELA Youth Hub Network would allow the City of Maywood to become part of a larger regional effort focused on improving opportunities and services for young people. The Network may also provide the City with opportunities to participate in regional planning, share information with other youthserving organizations, and identify potential partnerships and grant opportunities.

The proposed resolution formally recognizes the SELA Youth Hub as a regional youth development initiative and supports the City's participation in the SELA Youth Hub Network.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no immediate fiscal impact associated with participation in the SELA Youth Hub Network. The proposed resolution does not require the City to provide funding or make a financial commitment to the SELA Youth Hub. Participation primarily involves staff coordination, attendance at meetings, information sharing, and identifying opportunities for collaboration.

Any future program, event, grant, partnership, or other activity that requires City funding would be subject to the City's normal budget and approval processes.

ATTACHMENT(S)

1. Resolution No. 6486 – Recognizing the SELA Youth Hub as a Regional Youth Development Initiative

RESOLUTION NO. 6486

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAYWOOD,

CALIFORNIA FORMALLY RECOGNIZING THE SELA YOUTH HUB AS A

REGIONAL YOUTH DEVELOPMENT INITIATIVE AND SUPPORTING

COLLABORATION TO THE EXPAND PROGRAMS, SERVICES, AND
LEADERSHIP OPPORTUNITIES FOR YOUTH AGES 0-24 THROUGHOUT

SOUTHEAST LOS ANGELES
WHEREAS, the City of Maywood recognizes the importance of regional collaboration in supporting the development, well-being, and success of youth ages 0–24 throughout Southeast Los Angeles; and
WHEREAS, the SELA Youth Hub serves as a regional youth development initiative that coordinates programs, services, and leadership opportunities for young people ages 0–24 throughout Southeast Los Angeles; and
WHEREAS, the City of Maywood recognizes the value of participating in the SELA Youth Hub Network by designating a City staff liaison to engage in collaborative planning, coordination, and information sharing with partner organizations; and WHEREAS, collaboration and resource sharing with the SELA Youth Hub and its partner organizations can strengthen access to youth programs, services, and leadership opportunities for Maywood youth and their families; and WHEREAS, the City of Maywood supports identifying opportunities to provide space for youth programs and events, connecting local youth and families to available services, and supporting joint grant and funding opportunities that promote youth development; and WHEREAS, the City of Maywood recognizes the importance of collaborating with county and state youth development initiatives to strengthen regional partnerships, expand resources, and support opportunities for young people throughout Southeast Los Angeles; and
WHEREAS, the City Council of the City of Maywood desires to formally recognize the SELA Youth Hub and support continued collaboration that advances youth development, community engagement, and leadership opportunities for youth ages 0–24.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:

Section 1. The City Council hereby formally recognizes the SELA Youth Hub as a regional youth development initiative and supports participation in its network, including the designation of a City staff liaison and collaboration with partner organizations to expand programs, services, and leadership opportunities for youth throughout Southeast Los Angeles.

Section 2. This Resolution shall be effective immediately upon its passage and approval.

Section 3. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED THIS 23rd.day of September.

Heber Marquez, Mayor
ATTEST:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Miguel Leon, Deputy City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6486 was adopted at a regular meeting of the City Council of the City of Maywood held on the 23rd day of September 2026 by the following vote:

AYES:

NAYES:

ABSENT:

ABSTAINED:

Miguel Leon, Deputy City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: September 23, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR

NANCY RODRIGUEZ, HR/RISK MANAGER
SUBJECT:

AWARD AND APPROVE A PROFESSIONAL SERVICES AGREEMENT TO MODERN

IT TO PROVIDE CITYWIDE INFORMATION TECHNOLOGY MANAGED SERVICES IN AN AMOUNT OF $212,888 AND NOT TO EXCEED $218,160 FOR A THREE-YEAR

TERM WITH AN OPTION TO EXTEND THE AGREEMENT FOR TWO ONE-YEAR TERMS AND APPROPRIATE $28,440 FOR FISCAL YEAR 2026-27
RECOMMENDATION:

It is recommended that the City Council:

1. Approve a Professional Services Agreement with Modern IT Consulting Services to provide citywide Information Technology managed support services for an initial three-year term in the amount of $212,888, not to exceed $218,160, with an option to renew for two subsequent one-year terms at $74,539 and $76,775, respectively; and

2. Authorize the City Manager to execute the agreement, subject to review and approval as to form by the City attorney.

BACKGROUND:

On July 22, 2026, the City Council approved the issuance of a Request for Proposals (RFP) for citywide Information Technology (IT) managed services. The RFP was subsequently released on July 23, 2026, through PlanetBids. The purpose of the RFP was to solicit proposals from qualified firms with the experience and expertise necessary to provide and manage the City’s citywide Information Technology services.

Proposals were due on August 27, 2026, by 4:00 p.m. The City received twenty-one (21) proposals in response to the RFP. A complete list of the firms that submitted proposals is included as Attachment No. 2.

The City’s existing agreement for IT managed services is scheduled to expire on October 13, 2026.

DISCUSSION:

City staff, including the City Manager, Human Resources Manager, and Finance Director, thoroughly reviewed

all twenty-one (21) proposals. The proposals were evaluated based on the following five criteria:

1. Compliance with the RFP requirements and overall proposal quality

2. Project understanding, approach, and methodology, including responsiveness and flexibility

3. Qualifications and experience of assigned staff, including prior experience and working relationships of key team members\

4. Similar project experience

5. Fees
Of the twenty-one (21) proposals received, staff selected three proposals for further consideration, as identified below:

Vendor Name Bid Amount (3-Year Contract)
Modern IT $212,888 based on current users and not to
exceed $218,160
LAN WAN Enterprise, Inc. $245,895
CU Technology, LLC dba Acorn IT Services $215,100
City staff conducted a comprehensive evaluation of the three proposals identified above, considering each firm’s qualifications, experience, proposed services, technical expertise, and experience serving local government agencies. All three firms demonstrated strong qualifications and the capacity to provide the City with the requested information technology services.

Following the evaluation, staff selected Modern IT based on its qualifications, proposed approach, and established knowledge of the City’s technology environment. Modern IT has provided IT consulting services to the City since 2022 and has supported a broad range of critical technology functions, including help desk and technical support, system monitoring, wireless network management, and cybersecurity.

Over the past several years, Modern IT has also helped the City streamline its IT ticketing system, improve device inventory and lifecycle management, and replace outdated staff equipment to improve productivity and efficiency across departments. Additional improvements have included updated cashier and printer equipment, software updates and compatibility support, centralized email signatures, Microsoft 365 backup, quarterly cybersecurity training, and successful implementation of Apple device management for City-issued phones and tablets. Modern IT has also remained readily available to assist staff with evaluating and coordinating technology-related vendors and projects, including security cameras and access points.

This existing knowledge of the City’s systems and operational needs, along with its demonstrated ability to provide consistent and responsive support, were important factors in staff’s evaluation.

Modern IT submitted a fixed-fee proposal of $70,260 at current level of usage and not to exceed $72,000 for each of the first two years, with a 3% increase for the third year. Based on the overall evaluation and proposed scope and cost of services, staff recommends approval of the Professional Services Agreement with Modern IT for citywide information technology managed services.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

Approval of this item will require an additional appropriation of $28,440 from the General Fund.

The table below summarizes the estimated General Fund Balance if this item is approved.

F.Y. 26-27 Impact: $28,440 Current F.Y. Budget: 2026-2027 Fund Impacted: 100-General Fund Budget adjustment requested: $28,440 Estimated General Fund FY26/27 through Council
Meeting 8/26/26: $11,244,600.00
Updated General Fund Estimated Balance,
assuming an additional $28,440
appropriation: $11,216,160.00

ATTACHMENT(S)

1. Request for Proposals for Citywide Information Technology Managed Services

2. Attachment 2 - List of Proposers – Citywide Information Technology Managed Services

3. Modern IT – Cost Proposal

4. Modern IT – Technical Proposal

1 REQUEST FOR PROPOSALS

FOR INFORMATION

TECHNOLOGY MANAGED

SERVICES
PROPOSALS MUST BE RECEIVED NO LATER THAN 4:00 PM,
August 27, 2026, AND SHALL BE SUBMITTED IN SEARCHABLE
PDF FORMAT ON THE CITY’S PORTAL ON PLANETBIDS AT
THE FOLLOWING WEBSITE:
https://pbsystem.planetbids.com/portal/64496/portal-home Date of Issuance: July 23, 2026
Attn: Miguel Leon, Deputy City Clerk

2 TABLE OF CONTENTS
I. PURPOSE .............................................................................................................3 II. BACKGROUND .....................................................................................................3 III. GENERAL REQUIREMENTS................................................................................4 IV. SCOPE OF SERVICES .........................................................................................5 V. SCHEDULE ...........................................................................................................8 VI. QUESTIONS..........................................................................................................9 VII. SUBMITTAL PROCEDURES.................................................................................9 VIII. SUBMITTAL FORMAT...........................................................................................9 IX. AGREEMENT FOR PROFESSIONAL SERVICES ..............................................12 X. GENERAL ADMINISTRATIVE INFORMATION ...................................................12 XI. SUBMITTAL DUE DATE......................................................................................13 XII. SELECTION PROCESS ......................................................................................13 XIII. AUTHORITY TO WITHDRAW .............................................................................14 XIV. AWARD OF CONTRACT.....................................................................................14 XV. ATTACHMENTS..................................................................................................14

3 I. PURPOSE
The purpose of this Request for Proposals (RFP) is to select the most qualified Consultant to Provide a Citywide Information Technology Support Services for the City of Maywood. The City wishes to obtain an IT Support Services for the operation, management, and maintenance of the City’s computer network and systems hardware, software and network connectivity services under a Professional Services Agreement.

This Request for Proposal (“RFP”) is soliciting cost proposals for an Information Technology Support Services for a period of three (3) years, with an option to renew for a subsequent two (2) one-year options to extend and the City will award no more than one contract on a not-toexceed basis. The City is requesting that the contractor/vendor submit a fixed service fee contract, for the initial two-year term, at minimum, of the contract.

II. BACKGROUND
The City of Maywood is a General Law City with a Council and City Manager form of government.

At 1.18 square miles, Maywood is the third-smallest incorporated city in Los Angeles County, which lies by the major (I-710) freeway and is located next to the east of Los Angeles.

Incorporated in 1924, Maywood is a small Gateway City in Los Angeles County with a residential community population of approximately 23,295. The City understands the importance of having effective IT infrastructure in place for security and continued progress. The City’s IT functions are currently managed by a consultant. The City’s IT consultants are responsible for the IT call handling, maintenance, updates, system monitoring, and service of our current server, network monitoring, email archiving, offsite data storage, antivirus software monitoring, data backup, recovery and update and/or renewal of the SSL domain certificates yearly and Helpdesk Ticket System.

The City of Maywood provides most of the services associated with full-service cities. Some are provided through contract relationships, and others are provided by regular employees. The current central server location is at City Hall, with remote sites connected through a T1 Fiber connection. The City of Maywood currently runs a Windows-based infrastructure with four (4) servers and approximately 30 desktops, laptops, and tablets. and client workstations run Windows 11 Pro. All workstations connect via basic network drops to the server that serves as a basic file server.

The City employs a full-time staff of approximately 27 full-time/part-time employees, as well as consultants and temporary employees. We also have five councilmembers that require remote assistance with their laptop/mobile devices. Additionally, we have five planning commissioners that require remote assistance with mobile devices. The City uses a cloud-based Voice over Internet Protocol (VoIP) telephone system (8x8) and maintains secure remote connectivity to City resources through Virtual Private Network (VPN) technology. The successful proposer shall demonstrate experience supporting cloud-based communications platforms, secure remote access solutions, and integrating these technologies within a municipal IT environment. Below is an approximate breakdown of City of Maywood's hardware portfolio.

4 No. Device Name Make Model
1 FRONTCOUNTER Lenovo 10AY008HUS
2 COM-PW Microsoft Surface Pro 7
3 COMLT Microsoft Surface Laptop 5
4 CODEDESKTOP-NEW Dell OptiPlex Micro 7010
5 COM Dell OptiPlex Micro 7010
6 DESKTOP-0N6F9CQ Dell OptiPlex Micro 7010
7 COM-071 Dell OptiPlex Micro 7010
8 DESKTOP-DE3S2CC Dell OptiPlex Micro 7010
9 COMWKBUILDING-NEW Dell OptiPlex Micro 7010
10 DESKTOP-E1MNKQQ Dell OptiPlex Micro 7010
11 COMLT Microsoft Surface Laptop 6 for Business
12 COM-689 Dell OptiPlex Micro 7020
13 COMLT Microsoft Surface Laptop for Business 7th Edition with Intel
14 COMLT Microsoft Surface Laptop for Business 7th Edition with Intel
15 COM-924 Microsoft Surface Laptop for Business 7th Edition with Intel
16 COMLT Microsoft Surface Laptop for Business 7th Edition with Intel
17 COM-557 Microsoft Surface Laptop for Business 7th Edition with Intel
18 COM-SW-01 Meraki MS120-48FP
19 COM-PW-FW01 MX67
20 COM-PW-SW01 Meraki MS120-24P
21 COM-PW-AP01 Meraki MR36
22 Apple Management Devices Apple Tablets and Iphones
III. GENERAL REQUIREMENTS
A. Respondents shall have at least five (5) years of consecutive experience in Information Technology Support Services field for municipalities.

B. Respondents shall comply with the insurance requirements set forth in the form professional services agreement.

C. Respondent responses will be evaluated based on the details provided.

5 IV. SCOPE OF SERVICES
The selected contractor will provide managed information technology services, cybersecurity support, strategic technology planning, and consulting services to support the City's daily operations and long-term technology objectives. Services include end user support, infrastructure administration, network management, cybersecurity, technology planning, artificial intelligence (AI) evaluation/implementation as applicable, and recommendations for technology improvements that enhance operational efficiency and service delivery.

The City reserves the right to award all or selected portions of the Scope of Services and may elect to implement some, all, or none of the recommendations resulting from the assessment. The Scope of Services is organized into two primary tasks.

Task 1: End User Services (EUS) and Cybersecurity
The contractor will provide comprehensive End User Services (EUS) to support the City's technology environment and maintain reliable, secure, and efficient technology operations.

Services include, but are not limited to:

End User Support
Provide help desk services, desktop support, endpoint deployment and lifecycle management, hardware and software installation, troubleshooting, user account administration, equipment setup, technical assistance, and end-user training for City staff.

Support includes desktop computers, laptops, tablets, mobile devices, printers, peripheral equipment, and standard business software.

Infrastructure Administration
Provide administration, maintenance, monitoring, and support for the City's technology infrastructure, including:
• On-premises and cloud-based servers
• Microsoft 365 and cloud services
• Active Directory and identity management
• Virtual private network (VPN) services
• VoIP telephone systems
• Storage systems
• Enterprise applications
• Backup systems
• Disaster recovery and business continuity services

6 Network Administration
Provide installation, configuration, maintenance, monitoring, and optimization of the City's network infrastructure, including switches, routers, firewalls, wireless networks, internet connectivity, and related network equipment.

Maintain current network documentation, diagrams, and inventories while coordinating with thirdparty vendors as necessary.

Cybersecurity Services
Provide cybersecurity administration and support to protect the confidentiality, integrity, and availability of City information systems. Services may include:
• Security monitoring
• Vulnerability management
• Patch management
• Endpoint detection and response (EDR)
• Firewall administration
• Multi-factor authentication (MFA)
• Email security
• Identity and access management
• Security awareness training
• Incident response assistance
• Backup validation
• Disaster recovery testing
• Coordination of periodic security assessments and penetration testing Recommendations for cybersecurity improvements should include implementation considerations, estimated costs, anticipated timelines, and operational impacts.

Technology Operations
Maintain inventories of hardware, software, licensing, and technology assets. Monitor system performance, equipment lifecycle, capacity planning, and technology health. Provide recommendations for equipment replacement, software upgrades, cloud adoption, and other operational improvements that support the City's technology environment.

Task 2: Technology Strategy, Innovation, and Artificial Intelligence The contractor will provide technology consulting services that assist the City in planning for future technology investments, evaluating emerging technologies, and identifying opportunities to improve municipal operations.

7 Technology Planning
Review the City's current technology environment and prepare recommendations that support modernization, operational efficiency, cybersecurity, and long-term sustainability.

Recommendations may include:
• Technology roadmaps
• Infrastructure modernization
• Cloud adoption strategies
• Hardware and software lifecycle planning
• Business continuity improvements
• Technology governance
• Budget planning and capital improvement recommendations • Prioritized implementation schedules
Recommendations should identify estimated costs, implementation timelines, resource requirements, anticipated benefits, and operational considerations.

Artificial Intelligence (AI) Evaluation
Evaluate commercially available AI-enabled technologies that may improve City operations, employee productivity, cybersecurity, and customer service.

Areas of evaluation may include:
• Workflow automation
• Document management
• Meeting transcription and summarization
• Knowledge management
• Customer service tools
• Data analytics
• Reporting and dashboard solutions
• Cybersecurity applications
• Internal administrative processes
Recommendations should identify appropriate use cases, implementation considerations, estimated costs, anticipated benefits, security and privacy considerations, governance recommendations, and expected return on investment.

Future Technology Recommendations (Year Three)
During the third year of the agreement, the contractor will provide a comprehensive review of the City's technology environment and identify opportunities to improve operational efficiency and enhance the delivery of municipal services. Recommendations may include:

8 • Artificial intelligence initiatives
• Automation of business processes
• Digital government services
• Smart City technologies
• Cloud modernization
• Cybersecurity maturity improvements
• Technology governance
• Data management and analytics
• Resident self-service solutions
• Emerging technologies applicable to local government
The review should include a prioritized implementation roadmap identifying estimated costs, anticipated timelines, resource requirements, operational impacts, and measurable benefits. As the device portfolio is very small, technology planning based on the vendor/contractor's assessment of the current inventories of hardware, applications/software (subscription and on premise) and operating systems is anticipated to result in cost avoidance.

Reporting: To effectively monitor the status of the proposed services, management level status reports will be prepared monthly, and monthly meetings with the City will be held to review work performed, network availability, help desk ticket summaries, security issues and concerns, and long-range planning. The review meetings may be held to discuss service delivery and planning to ensure the IT needs of the City are met.

Onsite Support: Provide regularly scheduled and dedicated onsite support (8) hrs. per month or provide a recommendation of needed onsite support hours; to address city- wide or departmental hardware and software issues. Any additional onsite support may be needed for special or major projects.

End User Training: Provide training for technology as needed. The training would be for software or hardware used in a business setting or new equipment installed. At the request of the City or when a need is identified by the contractor.

Transition/On-Boarding Service: When a firm is selected, to avoid disruption and ensure continuity of the City’s information technology operations, a transition period shall be allowed to orient the incoming firm. It will involve providing relevant materials (e.g., system passwords, server rack keys, etc.) from City staff or the City’s current IT firm.

V. SCHEDULE
Deadlines
Release of Requests for Proposals July 23, 2026
Submittal of Questions August 13, 2026, by 4:00 PM

9 Response to Questions August 20, 2026, by 5:00 PM
Proposal Due Date August 27, 2026, by 4:00 pm
Proposal Review/Evaluation Week of September 23, 2026
Optional Interview (if required) September 2026
Tentative City Council award September 23, 2026
Tentative Start date October 2026
* These dates are anticipated and may change.

VI. QUESTIONS
All inquiries regarding this request must be submitted to PlanetBids. City will post responses to questions on PlanetBids.

VII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP.

Proposals shall be submitted in searchable PDF format on the City’s portal on PlanetBids at the following website: https://pbsystem.planetbids.com/portal/64496/portal-home Please address the Proposals to:

City of Maywood
Attention: Miguel Leon
4319 Slauson Avenue
Maywood, CA 90270
Separate files shall be submitted for Technical and Cost Proposals. Submittals received after the specified date and time will be considered late and will not be considered for further evaluation.

VIII. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. The proposal shall not exceed 20 pages. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence,

10 qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address, and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the
Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually.
b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

3. Experience and Qualifications
a. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure, as well as its management and key personnel.

Provide a description of the Respondent’s Respondent, its size and organization, the number and location of offices and general operational structure. Include a discussion
demonstrating that the Respondent has the resources
(financial, equipment, labor and capacity) available to provide services under this RFP from the first day at the start of the work.
b. Provide a summary of Respondents qualification and
experience Information Technology and the following:

Microsoft Certified System Engineer (MCSE); Microsoft
Certified System Administrator (MCSA); Microsoft Certified Database Administrator (MCDBA); Microsoft Certified IT
Professional - Exchange 2007 (MCITP); Microsoft Certified Technology Specialist-Exchange 2007 Configuration

11 (MCTS); Cisco Certified Entry Networking Technician
(CCENT); Cisco Certified Network Associate (CCNA); Cisco Certified Design Associate (CCDA); Cisco Certified Security Professional; Cisco IOS Security Specialist; Cisco IPS
Specialist. At a minimum, Respondent should have at least three (3) years of consecutive experience.
c. Provide at least three references from municipal clients that received similar services from the Respondent. Include name of agency, contact name, title, telephone number, and email address.
d. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their education, credentials, licensing, training and related experience and their proposed roles for this contract.
e. Provide an organization chart of the proposed team,
including a contingency plan should a member of the
proposed team be unable to fulfill their responsibilities. f. Respondents shall hold the required license(s) to perform the work and provide proof of required license for itself and its personnel.

4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished.

This may be used as an Exhibit for the Scope of Services to the agreement.
c. Provide any other information or tasks that Respondent belives necessary to complete the Scope of Services.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed not-to-exceed cost proposal that shall include all tasks required to perform the Scope of Services.
b. The cost proposal shall indicate how the City will be charged

12 for services (i.e. hourly, fixed fee, or flat rate basis as appropriate).
c. This includes a breakdown of personnel hours, hourly rates, reimbursable expenses, subcontractor costs (if any), and total project cost.
d. In addition, Respondent shall also submit the
rates/compensation for any additional services that
Respondent can provide.

IX. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 2) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter; however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

X. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary, that Respondent is capable of providing the equipment, materials and services necessary to meet the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees, or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery, or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees, or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP

13 shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify, or cancel in whole or in part, this RFP. The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

XI. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XII. SELECTION PROCESS
All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:

14 a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Cost to the City
g. Oral interviews
h. Any other factors determined by the City to be relevant to the performance of these services.

XIII. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

XIV. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council.

Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XV. ATTACHMENTS
Attachment 1. Professional Services Agreement

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and (“Contractor”). City and Contractor are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Contractor as an independent Contractor to perform .

B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Contractor’s Services.

A. Scope of Services. Contractor shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be (the “Contractor
Representative”). The Contractor Representative shall directly manage Contractor’s Services under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through ________________ , unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Contractor, and Contractor agrees to accept in full satisfaction for the services required by this Agreement, , as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Contractor’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, Contractors and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Contractor be paid more than $ , which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Contractor for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Contractor Representative authorize such services in writing prior to Contractor’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

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4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. Notwithstanding the preceding sentence, if Contractor is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement available during Contractor’s regular working hours to City for review and audit by City.

5. Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Contractor covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or Subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City notice of such court order or subpoena.

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B. Contractor shall promptly notify City should Contractor, its officers, employees, agents or Subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Contractor as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Contractor’s permission. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

D. Contractor’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Contractor and its officers, employees, associates and Subcontractors, if any, shall comply with all conflict-of-interest statutes of the State of California applicable to Contractor’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar Services for other clients, but Contractor and its officers, employees, associates and Subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or Subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section into any subcontract that Contractor executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2).
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every Subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s Subcontractor, its officers, agents, servants,

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employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s Subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing

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Services under this Agreement, workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or Subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

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Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 8 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its Subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

11. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least ten calendar days before the termination is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services required by this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

14. Default.

A. Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Contractor with written notice of the default. Contractor shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by

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courier service during Contractor’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Contractor:

Attn: City Manager
City of Maywood
4319 East Slauson Avenue
Maywood, California 90270

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, Subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that Subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or

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right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, Subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, Subcontractors and agents.

21. Corrections. In addition to the above indemnification obligations, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Contractor by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Contractor’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty

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except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf

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of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Mayra Aguiluz
Mayor of the City of Maywood
ATTEST:

By:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Contractor:

By:

Name:

Title:

A-1
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EXHIBIT A

SCOPE OF SERVICES

EXHIBIT B

COMPENSATION

Attachment #2
City of Maywood
Submissions for Solicitation Request for Proposals for Maywood Information Technology Managed Services Submissions Due on August 27, 2026 4:00 PM (PDT)
VendorID Vendor Name Submit Date
1 1839690 AAIT, LLC Houston TX 08/25/2026 5:26:56 AM
2 1842456 atQor Santa Fe Springs CA 08/26/2026 4:06:00 PM 3 1825571 CU Technology, LLC dba Acorn IT Services Ontario CA 08/27/2026 2:58:34 PM 4 1841739 Evergreen Cyber Systems Upland CA 08/26/2026 2:30:53 PM 5 1779680 Infinity Technologies Lake Forest CA 08/27/2026 2:41:39 PM 6 1833550 Sharp Electronics Corporation Santa Fe Springs CA 08/27/2026 3:38:21 PM 7 1842986 SoftSages, LLC Dba SoftSages Technology Malvern PA 08/27/2026 9:05:19 AM 8 1826890 Merino Computer Concepts, Inc. Lodi CA 08/18/2026 11:12:12 AM 9 1827264 Corsica Technologies Greenville SC 08/26/2026 12:05:09 PM 10 1834911 Modern IT La Verne CA 08/26/2026 7:02:24 PM
11 1830815 Request to not be published Roseville CA 08/27/2026 3:35:29 PM 12 1491513 LAN WAN Enterprise Inc. Irvine CA 08/27/2026 3:48:51 PM 13 1362962 Intelesys (IT for Public Sector) Ontario CA 08/26/2026 3:28:36 PM 14 1837854 VegaNext, LLC (DBA VegaNext) El Segundo CA 08/27/2026 3:30:34 PM 15 1825688 LanceSoft, Inc. Herndon VA 08/27/2026 5:29:58 AM 16 1830178 Value Software Solutions Inc. Inglewood CA 08/17/2026 4:58:37 PM 17 1373580 Golden Five, LLC Simi Valley CA 08/27/2026 2:40:49 PM 18 1836611 SDI Presence, LLC Anaheim CA 08/27/2026 3:01:39 PM 19 1677893 Consultadd, Inc. Irvine CA 08/26/2026 10:46:16 AM 20 1835686 Datanetiix Solutions, Inc. Aliso Viejo CA 08/26/2026 8:41:38 AM 21 1841387 Technogen, Inc. Chantilly VA 08/27/2026 11:10:57 AM Location

1. Basis of Charge and Not-to-Exceed Summary
Basis of charge (§VIII.B.1.b). Modern IT proposes a NOT-TO-EXCEED monthly fee of $6,000, invoiced each month on the City’s actual account count at the published unit rates in Section 3. The unit rates and the ceiling are flat for Years 1 and 2 as Section I requires, with a published 3% annual escalator applied to both thereafter. The fee moves down when the City’s count moves down and is never invoiced above the ceiling. Modern IT does not bill hourly for services within the Scope of Services.

Annual not-to-exceed
Component Year 1 Year 2 Year 3 Option Yr
4 Option Yr
5 5-Year
Total

ANNUAL NOT-TO-EXCEED
(Schedule A)
$72,000 $72,000 $74,160 $76,385 $78,676 $373,221
Expected at the City’s 16
September 2026 count (34 + 3),
for budgeting
$70,260 $70,260 $72,368 $74,539 $76,775 $364,202
There is no project allowance in this proposal, and that is deliberate. Neither party can forecast the pace of change over five years, and a placeholder figure would be a guess presented to the City as a budget.

Every project is scoped and quoted as a separate fixed-fee agreement, bespoke to what the City actually needs at the time, and performed only on the City’s written approval. The not-to-exceed figures above are therefore the complete recurring cost of the Scope of Services, and because the fee follows the City’s actual account count (Section 8.2), what the City pays is the ceiling or less — never more.

The second line of the table is not a commitment either way: it is what the City would pay if its account count did not change for five years, shown so the City can budget against something more precise than the ceiling.

This proposal prices the Scope of Services and nothing else. Microsoft 365 subscription licensing is not included in this cost proposal and forms no part of any figure above. The RFP asks Modern IT to administer the City’s Microsoft 365 environment and to maintain its licensing inventory — both of which are delivered inside Schedule A — not to supply the subscriptions themselves. The City’s existing licensing arrangements are unaffected by this proposal. Section 5 sets out the services Modern IT offers outside the scope of this RFP, including an optional billing consolidation the City may elect if it wishes.

Optional, elected annually by the City
Component Year 1 Year 2 Year 3 Option Yr
4 Option Yr
5 5-Year
Total
Schedule B — AI block (Tier 1) $9,000 $9,000 $9,000 $9,000 $9,000 $45,000 MAXIMUM COMPENSATION $81,000 $81,000 $83,160 $85,385 $87,676 $418,221 The Task 2 scope the RFP requires — technology planning, the five-year roadmap, AI evaluation and the Year Three comprehensive review — is delivered inside Schedule A and is not optional — the structure the City’s Q&A response 1.11 confirms: AI evaluation, recommendations and technology planning are part of the requested Scope of Services. Schedule B buys delivery capacity beyond evaluation. Electing Tier 0 costs nothing and leaves Task 2 fully met.

2. Where the Change in Fee Comes From
The 2022 agreement was scoped to twenty-two users at $165 each. Modern IT has invoiced exactly $3,630 a month for twenty-four consecutive months. The City today runs 34 active managed accounts and 3 first line accounts, reconciled name by name to the City’s own Human Resources list on 16 September 2026. This proposal prices them at a public-agency rate of $170 per Managed User — five dollars below Modern IT’s $175 standard rate — and $25 per First Line User.

The rate is the change. One line moves: the Managed User rate, from $165 to $170. Five dollars a user, $170 a month across the account. Nothing else in Schedule A is new — server, network and infrastructure administration sit inside that rate as they always have, and server backup with offsite storage is provided at no charge. Section 2.1 sets out what the five dollars is, because it is not inflation.

This is a change to the City’s budget, and we will not disguise it. The managed services line moves from $3,630 to $5,855 a month at today’s count, under a ceiling of $6,000 that the City’s cost cannot exceed for two years. What that represents is not a new premium — it is a fee that has not changed since 2022 catching up to an environment that has, and to a service that has grown considerably in the interval. The rest of this section explains exactly where it went.

2.1 The rate movement is the security we absorbed
The largest recurring component of the increase is the Managed User rate moving from $165 to $170.

That five dollars is not an inflation adjustment. It is the security capability Modern IT added to the City’s environment mid-term and did not charge for.

In March 2025 Modern IT deployed a 24×7 Security Operations Center providing managed detection and response across the City’s identities, workstations, servers and data. Security awareness training with continuous phishing simulation was added the same way. Neither changed the City’s invoice by a dollar. Modern IT has carried the cost of both ever since — through a period in which the City recorded zero security incidents and zero high-priority escalations across 1,483 service tickets.

The $165 rate was set in 2022, before any of that existed. The $175 standard rate is what a fully managed and monitored user costs today, with the Security Operations Center, the virtual CISO, incident response from P1 through P4, awareness training and the Microsoft Secure Score program inside it; the City is offered $170 in recognition of a partnership we have valued since 2022 and intend to keep. Asking the City to pay the 2022 rate for the 2026 service would mean continuing to absorb security indefinitely, and that is not a sound footing for a five-year agreement.

Server administration, monitoring, patching and capacity management sit inside the Managed User rate and are not billed separately. Backup and offsite storage for those servers would ordinarily be charged; they are shown in Section 3.3 at full rate and then credited in full, so the City can see what is being provided rather than have it disappear into a bundled number.

2.2 What was absorbed, said once
The difference between what the existing agreement entitled Modern IT to bill at the City’s real user count and what it actually invoiced runs to approximately $2,360 per month — about $56,600 over the two years. The City owes Modern IT nothing for that period, and we are not presenting it as a debt. It is

set out here for one reason: an honest cost proposal should explain where a number came from, and this is where this one came from. We absorbed the growth rather than interrupt the City’s service or its budget to renegotiate mid-term.

It is not a sustainable basis for a five-year agreement, and it would be poor stewardship of the City’s procurement to pretend otherwise. What this proposal does is make the agreement and the environment match — published unit rates, an automatic true-up as the City grows, and a fee that describes the service actually being delivered. Neither party should ever again rely on goodwill to cover a gap in a document.

2.3 What the City receives for the fee
$158 per account per month, or $170 per managed seat, for a fully managed municipal environment:
24×7 security operations with managed detection and response, a virtual CISO, unlimited help desk, backup with tested restores, eight hours of dedicated onsite support, a virtual CIO with a five-year budget, and all changes of four hours or less at no charge.

2.4 Reading any fixed-fee proposal
Fixed monthly fees are only comparable when they include the same things. Whatever the City decides, we would suggest asking eight questions of every proposal it evaluates — including this one:
— Is 24×7 security monitoring with managed detection and response inside the fee, or an add-on quoted after award?
— Are backups tested rather than assumed — how often, and how is a restore verified? — Is there a published rate for growth and a ceiling on it — and does the fee come down when people leave, or only go up when they arrive?
— Are small changes included, or billed hourly — and at what rate? — Who carries the Windows 11 servicing deadline of 10 November 2026 and the Meraki license expiry of 17 December 2026 if a transition is underway when they arrive? — Is the fee built from the City’s actual ticket volume and hours, or from an estimate of them? — Is billing per user or per device — and if per device, what happens when the City’s network carries 153 of them in a week?
— Does the proposal name the City’s unsupported 2008 R2 domain controller and the January 2027 server support deadline — and does its price include or exclude addressing them? Every answer for this proposal is already in the sections above and in the Technical Proposal, and we would encourage the City to hold us to each of them.

3. Schedule A — Managed Services Monthly Fee, Not-to-Exceed

3.1 Priced from the City’s live environment, not from a description of it Section II of the RFP describes approximately 27 full-time and part-time employees, five Councilmembers and five Planning Commissioners. A proposal built from that description would bill the City for thirty-seven people.

We did something different. On 16 September 2026 we reconciled the City’s live Microsoft 365 tenant, device inventories and service records against the account list provided by the City’s Human Resources office on 15 September, name by name. The result is 34 managed accounts and 3 first line accounts — after removing a temporary elections-office mailbox and two employees the City offboarded in late August, and adding three accounts created in September. That is what Schedule A prices, and every one of them is listed below so the City can check our arithmetic against its own records rather than take a number on trust. It is the same population the RFP and the City’s Q&A responses describe — approximately 27 staff, the Councilmembers and the Planning Commissioners — counted at the account level rather than estimated, consistent with the City’s instruction to price from the RFP’s approximate figures.

This is the same discipline applied in the other direction. Section 5.1 of our Technical Proposal reports 153 distinct devices on the City’s network against an RFP description of roughly thirty — because that is what the data showed. Here the data shows fewer users than the description, so we bill for fewer. We would rather be accurate than convenient, and accuracy does not always run in our favor.

3.2 Active users as of 16 September 2026
Managed Users — $170 each per month

1. Alex Hernandez 13. Heber Marquez 25. Karla Lopez

2. Building Department 14. Intern 26. Luz Maria

3. Clerk’s Office 15. Ivan Rodriguez 27. Mayra Aguiluz

4. Daisy Guerrero 16. Jaime Flores 28. Miguel Leon

5. Daniel Perez 17. James Rogers 29. Nancy Rodriguez

6. Diana Cho 18. Jennifer Vasquez 30. Norma Flores

7. Eddie De La Riva 19. Jerry Gomez 31. Oscar Leon

8. Emilio Ceja 20. Jesse Rodriguez 32. Raul Herrera

9. Frank Garcia 21. John Thornton 33. Rimo Hanson

10. Front Counter 22. Jose DeSantos 34. Rosemary Marroquin

11. Gabriel Grajeda 23. Jose Martinez

12. Gevork Hovannisian 24. Jose Roman
First Line Users — $25 each per month

1. Frank Basaldua — Public Works Maintenance Worker 2. Issac Cornejo — Public Works Maintenance Worker

3. Martiza Cruz — Planning Commissioner
Reconciled to the City’s Human Resources list and live Microsoft 365 tenant on 16 September 2026. Accounts with no recorded sign-in activity in the preceding ninety days are excluded from pricing. This list is a point in time: it is rereconciled with the City at each monthly onsite day and the next invoice follows it (Section 8.2).

If this list is wrong, tell us and we will change it. If a name here has left the City, or a role no longer needs full management, say so and we will remove or reclassify it at the published unit rates below — no renegotiation, and no amendment cycle for a change in the City’s favor. We would rather carry an accurate list than a profitable one, and we are glad to work through it with the City line by line at any point in the term.

3.3 Schedule A line items
Line item Qty Unit Monthly Annual
Managed User — active accounts in the City’s tenant 34 $170.00 $5,780.00 $69,360 First Line User — limited-function accounts 3 $25.00 $75.00 $900 Server backup and offsite data storage 3 $150.00 $450.00 $5,400 Goodwill credit — backup and offsite storage
provided in kind
3 −$150.00 −$450.00 −$5,400
Dedicated onsite support, 8 hrs/month — INCLUDED

AT NO CHARGE
8 $0.00 $0.00 $0
SUBTOTAL AT PUBLISHED UNIT RATES — THE
CITY’S COUNT, 16 SEPTEMBER 2026
$5,855.00 $70,260
SCHEDULE A MONTHLY CEILING — NOT-TOEXCEED$6,000.00 $72,000 Each month the City is invoiced the lesser of the two figures above. The fee is recalculated on the account count recorded at the most recent monthly reconciliation (Section 8.2): it goes down when the count goes down and never rises above the ceiling. At today’s count the ceiling has $145 of headroom — it absorbs the next hire before the City’s cost changes.

Two lines cover everything the City runs. Administration, monitoring, patching and capacity management of the City’s three servers — along with the network, the firewalls, the wireless, Microsoft 365, Active Directory, the VPN and the VoIP platform — are all inside the Managed User rate. There is no separate infrastructure charge, no site fee and no device fee. Every element of Section IV is delivered for the two unit rates above.

The $450 credit is real money, and we have shown it rather than hidden it. Server backup with offsite data storage is a named requirement of this RFP — Section II lists offsite data storage and data backup and recovery among the City’s IT responsibilities, and Section IV names backup systems, disaster recovery and business continuity, backup validation and disaster recovery testing. Modern IT’s rate for that service is $150 per server per month. We are providing it to the City in kind, at no charge, for the full term — $5,400 a year — as a gesture of goodwill and of gratitude for a partnership we have valued since 2022.

The service itself is not reduced by being free: machine backup runs direct to cloud with offsite retention, file restores are tested every month, and virtual machine restores are verified daily by screenshot. A backup the City never has to think about is worth more to us as a reference than as a revenue line.

Schedule A, at or below its ceiling, is the complete price of the Scope of Services. There are no additional recurring charges, no per-ticket or per-incident billing, and no separately invoiced add-ons required to deliver what Section IV describes. Services Modern IT offers beyond that scope are listed in Section 5 and are not included in any figure above.

4. Personnel Hours, Rates and Costs
Provided in response to Section VIII.B.1.c.

Personnel hours and rates. The recurring services in Schedule A represent approximately 49.55 engineer hours per month — 594.6 hours a year — at an effective blended rate of $118.16 per hour at the City’s current count, including the eight hours of dedicated onsite support at City Hall each month. These figures are not projections: they are drawn from the 1,207 engineer hours actually delivered to the City over the twenty-four months ending August 2026. Because Schedule A is a not-to-exceed fee they describe the effort Modern IT expects to expend, not a cap on the service. Help desk support is unlimited, and the City is never billed by the hour or by the ticket for anything within the Scope of Services.

Approximate allocation of that effort, drawn from the same twenty-four months of recorded delivery:

Function Approx. hours / month
Service desk and end-user support — unlimited; phone 5 a.m.–5 p.m. weekdays, chat Sunday 5 p.m. through Friday 5 p.m.

25.0 Technical account management, including the 8 dedicated onsite hours at City Hall

12.0 Security operations — 24×7 SOC monitoring and response share 5.0 Virtual CIO — technology planning, roadmap and Task 2 delivery 4.0 Server, network and backup engineering 3.55
TOTAL — at the effective blended rate of $118.16 per hour 49.55

4.1 Reimbursable expenses and subcontractors
Reimbursable expenses: none. Modern IT does not charge the City for travel, mileage, parking or incidentals. Subcontractor costs: none. All services under this proposal are delivered by Modern IT employees. Should the City later approve a project requiring a specialist subcontractor — a cabling contractor, or the Open Options vendor for the door access system — that cost would appear in the fixed-fee project quote for the City’s approval before any work began.

4.2 Compensation for additional services
Provided in response to Section VIII.B.1.d. Modern IT includes every change to the City’s environment requiring four hours or less of effort, every month, at no additional charge. For anything larger, our compensation basis for additional services is a fixed fee, quoted and approved in advance — not an hourly rate. Each project is scoped to the City’s specific need, priced as a firm number before work begins, and performed only on the City’s written approval, so the City never receives an open-ended invoice and never carries the risk of an overrun. Where the City would prefer an hourly basis for a particular piece of work, Modern IT’s standard rate is $175 per hour for all roles, held flat for Years 1 and 2 and subject to the same published 3% schedule thereafter.

5. Optional Enhancements Beyond the Scope of This RFP
Nothing in this section is included in any figure in this proposal. It is set out because Modern IT would rather the City know these services exist, and what they would cost, than discover later that a capability it assumed was covered was not. None of it forms part of the Schedule A fee, the not-to-exceed, or the Maximum Compensation, and the City is under no obligation to elect any of it.

Each would be quoted separately, at the City’s request, and can be added or removed at any point in the term without affecting the managed services fee.

Service What it does Rate
Microsoft 365 and Entra ID
backup
Independent backup of mailboxes, SharePoint, OneDrive, Teams and directory objects, held separately from Microsoft’s own retention
$5.50 per
user / month
Authenticated vulnerability
scanning (enhancement)
Scheduled authenticated scanning across workstations and servers with tracked remediation planning — beyond the
continuous vulnerability identification, Secure Score program and managed patching of workstations and servers already included in Schedule A
$40 per
device /
month
Enterprise password
management
Managed credential vault for City staff, with shared
departmental credentials and offboarding control
$4 per user /
month
Cloud email signature
management
Centrally managed, consistent City email signatures across all devices
$3 per user /
month
Cloud print service Removes the print server dependency across both sites $1.75 per device /
month
Microsoft 365 subscription
licensing
Modern IT can carry the City’s Microsoft subscriptions on the same monthly invoice — one bill, one renewal calendar, one party accountable for both the licensing and the environment it runs in
Quoted at
the City’s
option

5.1 What this does not affect
The cybersecurity services Section IV describes are delivered inside the Schedule A fee: security monitoring through the 24×7 Security Operations Center, patch management across Windows and macOS workstations, Windows servers and third-party applications, endpoint detection and response, firewall administration, multi-factor authentication enforcement and reporting, email security, identity monitoring through Defender for Identity and Defender for Cloud Apps, security awareness training and phishing simulation, incident response from P1 through P4, monthly backup validation, daily verified restore testing, and coordination of security assessments through the virtual CISO. Server backup and offsite storage are provided at no charge, as set out in Section 3.3.

Five separate proposer questions in the City’s Q&A asked which security and management tools the contractor supplies, which the City owns, and whether license costs sit inside the fee or arrive later as pass-throughs. For this proposal the answer is short, and the table below makes it un-missable: every capability Section IV requires is inside the Schedule A fee.

Capability Tool Cost to the City
beyond
Schedule A
Endpoint detection and response Microsoft Defender for Business on workstations and servers — entitled
through the City’s existing Microsoft 365
Business Premium licensing
$0
24×7 security monitoring / MDR Modern IT Security Operations Center $0

Capability Tool Cost to the City
beyond
Schedule A
with Microsoft Sentinel and the Defender
suite — identities, workstations, servers
and data
Email security Defender for Office; domain security and reputation management
$0
MFA and identity monitoring Entra ID, Defender for Identity, Defender for Cloud Apps
$0
Security awareness training and
phishing simulation
Included platform, run continuously $0
Patch management and remote
monitoring
Modern IT managed toolset across
Windows and macOS workstations,
Windows servers and third-party
applications
$0
Vulnerability management 24×7 SOC continuous identification, Microsoft Secure Score program and
managed patching across workstations
and servers
$0
Server backup and offsite storage Included — shown at full rate and credited in Section 3.3
$0
Help desk and ticketing portal ModernIT.Help — chat, email and telephone
$0
The only technology cost outside the fee is Microsoft 365 subscription licensing itself, which the City’s Q&A responses direct to be itemized separately from the fixed monthly fee — exactly as this proposal does.

One point stated plainly. The services above are enhancements to that baseline, not substitutes for it.

Where the City wants a dedicated capability — authenticated vulnerability scanning rather than monitoring alone, or independent Microsoft 365 backup rather than Microsoft’s native retention — Modern IT will quote it, and the City can fund it from its own budget, from grant funding, or not at all.

We would rather present that choice honestly than fold it into a fixed fee the City did not ask us to price. Where the City wishes to fund security enhancements outside its general fund, Modern IT identifies and supports applications to state and federal cybersecurity grant programs — including the State and Local Cybersecurity Grant Program administered in California through Cal OES — as part of the vCIO service, at no charge.

5.2 Keeping the cost of IT down
Modern IT applies its own AI and automation tooling to the City’s licensing and service position continuously rather than annually: unused and duplicated assignments are surfaced automatically, term

structures are checked against actual usage, and coverage gaps are flagged before they become exposure. Two findings already identified in the City’s tenant — six of the City’s seven subscriptions run on monthly terms where annual terms would cost less, and a one-seat coverage gap exists in the City’s information protection licensing — belong to the City whether or not it elects anything in this section, and are reported at no charge under Schedule A.

6. Schedule B — AI, Automation and Digital Transformation (Optional)
The right level of investment in artificial intelligence differs for every organization and every budget year, so the City elects a block annually and can move up or down a tier at each renewal. Unused hours do not roll over.

Tier Blocks /
mo
Monthly Annual What the City gets
Tier 0 — Not elected 0 $0 $0 Task 2 delivered in full through the vCIO roadmap in Schedule A
Tier 1 — Explore 5 $750 $9,000 Quarterly AI use-case reviews, governance policy, one guided pilot per year
Tier 2 — Adopt 50 $7,500 $90,000 Two to three pilots per year, workflow automation, reporting dashboards
Tier 3 — Transform 100 $15,000 $180,000 Continuous program: Copilot agents, resident self-service, process re-engineering
Every recommendation is delivered with the use case, implementation considerations, estimated cost, anticipated benefits, security and privacy considerations, governance recommendations and expected return on investment — the format Section IV requires.

We would be glad to lay out the terms of a block agreement if that would be helpful or of interest. What we are really offering here is capacity to make the City more efficient — so that the same twenty-seven people can do more for residents, spend less of the week on work a system should be doing, and finish the day with less carried home. Lower stress and a better culture are not soft benefits in a small city; they are how a small team stays. We see a great many opportunities in this environment and would welcome the conversation, at whatever pace and budget the City chooses — including none at all.

7. Schedule C — One-Time and Capital Items (Quoted Separately) These are deliberately kept outside the Schedule A fee so the City can budget them against capital rather than operating funds and phase them across fiscal years. Ranges are budgetary planning figures; each requires a scoped fixed-fee quote before commitment. Every constraint below is drawn from live system data in the City’s environment and is documented in Section 5 of the Technical Proposal.

Item Budget low Budget high Target FY Priority
MWCH-FILE1 — replace domain controller,
migrate files, retire 2008 R2
$18,000 $28,000 FY2026-27 Critical
MWCH-APP-01 — memory and SQL remediation
before Jan 2027 EOS
$12,000 $20,000 FY2026-27 Critical

On-premises BCDR appliance for rapid local
recovery
$8,000 $14,000 FY2026-27 Advised
Virtualization host refresh $25,000 $40,000 FY2027-28 High MWCH-ACCESS — vendor-led replacement,
remains on premises
$22,000 $35,000 FY2027-28 High
Workstation lifecycle smoothing — staggering
avoids the FY2028-29 spike
$0 $0 FY2028-29 Plan now
Total budgetary range $85,000 $137,000
These items exist whichever firm the City selects. The only question a proposal can answer is whether it names them and what it will cost to address them. A fee that is silent on a 2008 R2 domain controller has not removed that cost; it has deferred it to a moment of the City’s choosing rather than the City’s planning.

Every figure in this section is an estimate. These are budgetary planning ranges drawn from live system data, offered so the City can plan capital across fiscal years — they are not quotes and nothing here is committed. For any item the City wishes to pursue, Modern IT will build a complete plan first: scope, a firm fixed-fee price, a change and migration approach, an adoption and training plan for the people affected, a rollback position, and a schedule that works around the City’s calendar. The City approves that plan, or does not, before any work begins.

8. Terms

8.1 Commercial terms
Item Terms
Term Three years from the commencement date, with two one-year options to extend at the City’s sole discretion.

Fee structure Not-to-exceed monthly fee, billed monthly in arrears on the City’s actual account count at the published unit rates — never above the ceiling in Section 3.3 or the annual figures in Section 1. Modern IT does not bill hourly for services within the Scope of Services.

Price hold The unit rates and the ceiling are flat for Years 1 and 2 — no increase of any kind — as Section I of the RFP requires. Years 3 through 5 carry a published 3% annual escalator applied to the unit rates and to the ceiling, fixed in the agreement and stated here in advance so the City can budget it without surprise. There is no CPI clause and no passthrough of Modern IT’s cost increases.

Invoicing Monthly, itemized, in the format required by §4 of the Professional Services Agreement.

Scope changes Changes of four hours or less are included every month at no charge. Larger work is quoted as a fixed-fee project and performed only on written City approval.

Proposal validity Ninety days from submission.

Service credits Self-imposed. If in any month the P1 fifteen-minute response target is missed on more than one incident, or the monthly median first response exceeds thirty minutes, Modern IT credits five percent of that month’s Schedule A fee on the next invoice — without the City having to ask. Both measures are reported monthly. We offer this because the record in Section 5.2 of the Technical Proposal supports it.

Exceptions Modern IT takes no exception to the City’s Agreement for Professional Services.

8.2 How the fee follows the City — the monthly count and the ceiling Why this clause is here. The 2022 agreement fixed a total rather than a rate. When the City grew from twenty-two users to thirty-seven, nothing in the document reflected it, and the difference was carried by Modern IT rather than resolved. That was our choice and we do not regret it. It is not a structure either party should have to rely on again. This clause replaces it with something simpler: the City pays for the people Modern IT is protecting and supporting that month, at a published rate, under a ceiling.

Point in time The Schedule A figures in Section 3 are computed on the City’s actual account list as of 16 September 2026 — 34 Managed Users and 3 First Line Users, listed by name in Section 3.2 and reconciled to the City’s Human Resources list.

Monthly
reconciliation
At each monthly onsite day Modern IT reconciles the account list with the City’s Human Resources office, records additions, departures and reclassifications, and reports the count in the monthly management report — part of the proactive service Modern IT already delivers, not a separate billing exercise.

Invoiced on the
count
Each month’s invoice is calculated on the count recorded at the most recent reconciliation, at the published unit rates — $170 per Managed User and $25 per First Line User in Years 1 and 2. When the count goes down, the fee goes down on the next invoice; when it goes up, the fee rises at the same rates and never above the ceiling.

The ceiling The Schedule A fee is not-to-exceed $6,000 per month in Years 1 and 2 regardless of growth. If the reconciled count would take the fee above the ceiling, Modern IT invoices the ceiling and requests a written amendment under §1.A and §3.A of the Professional Services Agreement. Nothing above the ceiling is invoiced without the City’s written approval.

What counts A Managed User is an active account with a City-managed computer and/or City mobile devices and full security licensing; a First Line User is an active web/mobile-only account with no City computer. Shared workstation accounts count once. Accounts with no sign-in in the preceding ninety days are not billed. Remote assistance for Councilmembers and Planning Commissioners is included. The City may reclassify or remove any account at any reconciliation; the next invoice reflects it.

Years 3 to 5 The unit rates and the ceiling move by the published 3% on each anniversary. Nothing else changes.

The City keeps
control
The City sees the count every month before it is invoiced, and no invoice can exceed the ceiling without the City’s written amendment. Modern IT cannot increase the City’s cost unilaterally.

Why this protects the City’s service, not just Modern IT’s fee. The commitments in Section 6.7 of the Technical Proposal are staffed against a known population of users and devices. A fee that follows the count lets the City see the cost of a staffing decision the month it makes it, lets Modern IT staff to the people it is protecting, and gives both parties a number that is always current.

Authorized signature. This Cost Proposal, revised 17 September 2026 at the City’s request and including the not-to-exceed figures in Section 1, is submitted on behalf of Modern IT by an officer authorized to bind it contractually.
__________________________________________________________ ________________________________ Tony Chiappetta · Chief Executive Officer, Modern IT Date 9/17/2026

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026

1. Cover Letter
August 27, 2026
City of Maywood Attention: Miguel Leon, Deputy City Clerk 4319 Slauson Avenue Maywood, CA 90270 Re: Request for Proposals for Maywood Information Technology Managed Services Dear Mr. Leon and Members of the Evaluation Committee,
Modern IT is pleased to submit this proposal for Citywide Information Technology Managed Services. We have reviewed and understood every element of the RFP, including the Scope of Services, the submittal requirements, and the attached Professional Services Agreement.

Modern IT has served the City of Maywood since October 2022, and we would very much like to continue. In the twenty-four months ending August 2026 our team resolved 1,483 service tickets for City staff, with a median first response of 4.2 minutes and no high-priority escalations. We offer those figures not as a boast but because they are checkable — they come from our service management system, and every person in City Hall can measure them against their own experience of picking up the phone.

We recognize that a competitive procurement is the City's opportunity to test whether it is being well served, and we welcome that. We have tried to make this proposal genuinely useful to that test rather than simply persuasive.

Three things are set out here that were previously informal: a technology roadmap for the systems in the City's environment that have reached the end of their supported life, an artificial intelligence program the City directs and funds at whatever pace suits its budget, and pricing that reflects the environment as it exists today rather than as it was scoped in 2022.

We have also chosen to be candid. Section 5 sets out plainly what is aging in the City's environment, what it will cost to address, and when. Some of it is not comfortable reading. We would rather the Committee weigh an honest account of the work ahead than a proposal that makes the environment sound effortless — and we would rather the City's technology decisions be made with that information in hand, whoever it ultimately selects.

Point of Contact. As required by §VIII.A.1.b, Modern IT designates one representative responsible for the services in Section IV — Arsany Soliman, Virtual CIO, who has held the Maywood relationship since 2022. Arsany may be reached at [email protected] and (909) 592-0224. Tony Chiappetta, Chief Executive Officer, serves as Executive Sponsor and is the authorized signatory for this proposal and any resulting agreement.

Authorized signatory. This proposal is submitted by Tony Chiappetta, Chief Executive Officer, who is authorized to bind Modern IT contractually.

Professional Services Agreement. Modern IT has reviewed the City’s Agreement for Professional Services in full and takes no exception to its terms. We already operate under this agreement with the City and are prepared to execute it as written, including the insurance requirements of §9 and the indemnification provisions of §8.

Addenda. No formal addenda to this RFP had been issued as of the date of this proposal. The City’s written responses to proposer questions — 149 questions in three sets, released August 20, 2026 — have been reviewed in full and are reflected throughout this proposal.

Modern IT is a California S-Corporation founded in 2002, headquartered at 2100 Arrow Highway, La Verne, California 91750, with 42 staff. We have provided managed information technology services to California municipalities continuously since 2018 and to the City of Maywood since October 2022. Our proposal remains valid for ninety days from submission.

We thank the City for the care evident in this procurement, including its written responses to 149 proposer questions, and for the opportunity to be considered. We would welcome the opportunity to present this proposal in person.

Respectfully submitted,
Tony Chiappetta · Chief Executive Officer, Modern IT · (909) 592-0224 · [email protected] 27 August 2026 Page 2 of 22
Signature Date
August 26, 2026

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026

2. Table of Contents

1. Cover Letter.........................................................................................................................................................................2

2. Table of Contents...............................................................................................................................................................3

3. Executive Summary...........................................................................................................................................................4

4. Experience and Qualifications........................................................................................................................................5

4.1 The firm.........................................................................................................................................................................................................5

4.2 Municipal and public agency experience......................................................................................................................................5

4.3 Certifications and technical credentials.......................................................................................................................................6

4.4 References.................................................................................................................................................................................................. 7

4.5 Proposed team.......................................................................................................................................................................................... 7

4.6 Organization chart and contingency plan.................................................................................................................................... 9

4.7 Licenses and insurance....................................................................................................................................................................... 10

5. Understanding of the City's Environment..................................................................................................................10

5.1 What the City Has Currently............................................................................................................................................................. 10

5.2 Service performance, twenty-four months to August 2026............................................................................................. 11

5.3 Security posture as it stands today................................................................................................................................................11

5.4 What needs attention........................................................................................................................................................................... 11

6. Approach to Task 1 — End User Services and Cybersecurity................................................................................12

6.1 End user support..................................................................................................................................................................................... 12

6.2 Infrastructure administration............................................................................................................................................................ 13

6.3 Network administration....................................................................................................................................................................... 13

6.4 Cybersecurity services........................................................................................................................................................................ 13

6.5 Technology operations........................................................................................................................................................................ 15

6.6 The four-hour rule.................................................................................................................................................................................. 15

6.7 Service delivery, reporting, and onsite support....................................................................................................................... 15

6.8 Transition and onboarding................................................................................................................................................................. 16

6.9 Scope of Services compliance matrix.......................................................................................................................................... 16

7. Approach to Task 2 — Technology Strategy, Innovation and Artificial Intelligence.......................................18

7.1 Technology planning............................................................................................................................................................................. 18

7.2 Draft five-year roadmap...................................................................................................................................................................... 18

7.3 Artificial intelligence evaluation...................................................................................................................................................... 19

7.4 Year Three comprehensive review................................................................................................................................................20

8. In Closing...........................................................................................................................................................................20 Appendix A — Relevant Experience Summaries...........................................................................................................21 Appendix B — References.................................................................................................................................................22 27 August 2026 Page 3 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026

3. Executive Summary
Twenty-seven people work for the City of Maywood. Five Councilmembers and five Planning Commissioners serve alongside them. When something breaks, those thirty-seven people are not thinking about infrastructure — they are thinking about the resident at the counter, the agenda packet due Friday, the payroll run that has to close. Good IT support is measured in how rarely any of them has to think about us at all.

That is the standard we have tried to hold at Maywood since 2022, and it is the standard this proposal is built around.

A service record the City can check. 1,483 tickets over twenty-four months. Median first response of 4.2 minutes.

63.9% of tickets answered within fifteen minutes, 75.7% within the hour. Median resolution of 5.12 hours. 97.7% closed.

No high-priority escalations, and no security incidents.

A detailed understanding of what the City actually runs. Section 5 sets out the City's estate down to the individual server and the firmware on each network device — including the fact that 153 distinct devices connected to the City's network during a recent seven-day period, against an RFP description of roughly thirty. Every recommendation we make is grounded in that data rather than in assumptions.

Security that already goes beyond what the RFP asks. In March 2025 we added a 24×7 Security Operations Center providing managed detection and response across the City's identities, workstations, servers, and data, and we did so without changing the City's fee. Microsoft Sentinel and Defender for Cloud run live in the City's tenant today.

Awareness training and phishing simulation run continuously.

An AI program paced to the City's budget. Task 2 asks for artificial intelligence evaluation. We have made it an optional annual block the City elects and can resize each year — or decline entirely, in which case AI evaluation remains part of the technology roadmap included in the base fee. Small cities should be able to adopt this carefully.

We would rather help Maywood do one thing well than sell a program it has no capacity to absorb.

Continuity is worth naming plainly. The City’s tentative award date is September 23, 2026, with service beginning in October. A change of provider would mean credential handover, discovery and documentation rebuild inside roughly seven weeks between award and a Windows servicing deadline on 10 November 2026 and a network license expiry on 17 December 2026 — both inside the transition window. Should award or contract execution slip past the October 13, 2026 expiry of the current agreement, Modern IT will continue service without interruption, month to month, under the existing agreement’s terms until the new agreement takes effect. The City will not be without coverage during its procurement.

Pricing. Our proposed fixed monthly fee is $6,000, or $72,000 annually, for the complete Scope of Services — within ten dollars a month, in total, of what the City’s existing agreement already entitles us to bill at its actual user count. It is priced from the City’s live Microsoft 365 tenant rather than from an estimate: 34 active managed accounts and 2 first line accounts, each one listed in the Cost Proposal so the City can check it. Server, network and infrastructure administration are inside that rate, and server backup with offsite storage is provided at no charge. There is no project allowance and no Microsoft licensing in our figures — projects are scoped and quoted individually as fixed-fee agreements. Full detail is in the separately submitted Cost Proposal. 27 August 2026 Page 4 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026

4. Experience and Qualifications

4.1 The firm
Modern IT is a managed information technology services provider headquartered in La Verne, California, serving clients across Southern California since 2002 — over twenty years of continuous operation.

Founded 2002
Offices One — 2100 Arrow Highway, La Verne, California 91750 Total staff 42
Technical staff 26
Active managed clients 35
Legal form California S-Corporation
Business license City of La Verne business license held and current. A City of Maywood business license will be obtained prior to
commencement, per Professional Services Agreement §1.G.

Proof of licensure will be furnished prior to contract execution, if selected; no state professional license applies to IT services.

Operational structure. Modern IT’s 42 staff are organized into four departments:
• Managed Services (19 staff) — the Remote Operations Center service desk, Technical Account Managers, and the security team. This is the group that serves Maywood daily. • Professional Services (7 staff) — project engineers who deliver migrations, implementations, and infrastructure work.
• Business Transformation (6 staff) — automation and applications specialists who build the workflow and AI capability described in Task 2.
• Finance and Administration (6 staff)
Resources available from day one. The RFP asks respondents to demonstrate that they have the financial, equipment, labor, and capacity resources to provide services from the first day of work. Modern IT has been providing these services to the City continuously since October 2022. The team is assigned, the monitoring is deployed, the documentation is current, and the credentials are held. There is no ramp period, no discovery phase, and no risk of a gap in coverage on day one — because day one is not a change.

Financial resources. Modern IT has operated profitably and continuously for twenty-four years without interruption of service to any client. The firm carries no material litigation, is current on all obligations to its technology distributors and vendors, and funds its service delivery from operating revenue rather than project financing. Banking and credit references are available to the City on request. The services in this RFP are already staffed, tooled and deployed for Maywood today, so no capital outlay or new hiring is required to begin performance.

4.2 Municipal and public agency experience
Agency Period Scope
City of South El Monte February 2018 – February 2026 Fully managed municipal IT — service desk, servers, network, security
operations, Microsoft 365, Tyler
applications
City of Maywood October 2022 – present Fully managed municipal IT City of Covina February 2018 – March 2026 Managed print services across City facilities
27 August 2026 Page 5 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 Modern IT has served California municipalities continuously for eight years and six months, and has served two or more municipal clients simultaneously throughout that period.

Our municipal work is supported by adjacent public-sector experience: Transtech Engineers (client since 2020) provides contract building, engineering and public works staffing to cities across Southern California, and Civiltec Engineering (client since 2011) performs municipal water and infrastructure engineering.

4.3 Certifications and technical credentials
The RFP names a specific list of certifications, and we want to answer it carefully and honestly. Most of those credentials no longer exist: Microsoft retired the MCSE, MCSA and MCDBA tracks on 31 January 2021, and Cisco retired CCENT and CCDA in February 2020 and the IOS Security and IPS Specialist tracks in April 2014. We take the intent behind the requirement to be a fair one — the City wants assurance that the people touching its systems are demonstrably qualified — so rather than list credentials that no longer mean what they once did, we offer something we think is stronger. In its August 20, 2026 Q&A responses (Questions 1.56 and 1.91), the City confirmed that current equivalent or successor Microsoft and Cisco certifications will be accepted — the credentials below are exactly that.

Microsoft Solutions Partner designations
As of the date of this proposal, Modern IT holds Microsoft Solutions Partner designations in Modern Work, Security, and Digital & App Innovation — the three solution areas that between them cover end user services, cybersecurity, and application modernization.

These are not self-declared. Microsoft measures each designation against a capability score drawn from its own systems, across performance, certified skills, and demonstrated customer success. A minimum threshold must be met in every category, scores are recalculated monthly, and each designation is re-tested at its annual renewal. A designation therefore reflects current capability rather than a past achievement.

The skilling component is the part that speaks directly to the City’s question. A designation cannot be held unless named individuals inside the firm hold specific, current certifications, verified by Microsoft against its own records rather than self-reported. Modern IT holds all three designations today. In Modern Work — the area covering the City’s end user services — we exceed Microsoft’s certified-headcount requirement by a wide margin, with fifteen individuals holding qualifying intermediate certifications against a threshold of four.

Modern Work — end user computing, Microsoft 365, Teams, endpoint and identity administration Level Certifications counted toward the designation
Intermediate Microsoft 365 Fundamentals · Teams Administrator Associate · Identity and Access Administrator Associate · Collaboration Communications Systems Engineer Associate · Endpoint
Administrator Associate · Copilot and Agent Administration Fundamentals
Advanced Microsoft 365 Certified: Enterprise Administrator Expert · Teams Meetings and Meeting Rooms Technical Assessment
Security — the designation most relevant to the City's cybersecurity scope Microsoft's requirement here is unusually strict: a qualifying individual must hold both Azure Security Engineer Associate and Microsoft Security Operations Analyst, plus at least one of Identity and Access Administrator Associate, Information Protection Administrator Associate, or Cybersecurity Architect Expert.

Digital & App Innovation — application modernization and cloud-native development 27 August 2026 Page 6 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 This designation underpins the automation and artificial intelligence work described in Section 7, and requires certified individuals holding Azure Administrator Associate and Azure Solutions Architect Expert together with development, DevOps, or Power Platform architecture credentials.

Our team holds further certifications beyond those counted toward these three designations, including credentials outside the Microsoft ecosystem.

Crosswalk: certifications named in the RFP to current equivalents The right-hand column identifies the credential that superseded each retired certification in the vendor’s current framework. It is a map of the requirement forward to today’s equivalents, not a schedule of Modern IT’s holdings.

Named in RFP Status Current equivalent
MCSE Retired 2021 Windows Server Hybrid Administrator
Associate (AZ-800 + AZ-801)
MCSA Retired 2021 Windows Server Hybrid Administrator
Associate; Microsoft 365 Administrator
Expert
MCDBA Retired 2021 Azure Database Administrator Associate MCITP – Exchange 2007 Retired 2020 Microsoft 365 Messaging Administrator Associate
MCTS – Exchange 2007 Configuration Retired 2020 Microsoft 365 Messaging Administrator Associate
CCENT Retired 2020 Consolidated into CCNA (200-301)
CCNA Current CCNA (200-301)
CCDA Retired 2020 CCNP Enterprise Design; CCDE
Cisco Certified Security Professional Retired 2011 CCNP Security Cisco IOS Security Specialist Retired 2014 CCNP Security; CyberOps Associate Cisco IPS Specialist Retired 2014 CyberOps Associate
What these designations cost to hold. Microsoft awards a Solutions Partner designation only when a firm scores at least 70 out of 100 on a capability score Microsoft calculates itself, from its own telemetry, across three independent categories — customer performance, certified skills, and demonstrated customer success. Points must be earned in every category; strength in one cannot compensate for a gap in another. The score is recalculated every month, and each designation is re-tested at its annual renewal. It cannot be bought, self-declared, or held on the strength of past work. Modern IT holds three, and the individual certifications underneath them are earned by named engineers sitting proctored examinations, not by the firm. We offer this as the honest modern answer to what the City’s certification requirement was reaching for: not a list of credentials earned at an unspecified point in the past, but a standing that Microsoft re-measures against Modern IT every single month, and that we hold today.

4.4 References
Section VIII.A.3.c asks for three references from municipal clients that received similar services. Modern IT provides them in full — the City of South El Monte, the City of Covina, and the City of Maywood, together with a fourth publicagency environment — at Appendix B, submitted as an appendix and excluded from the 20-page limitation per the City’s Q&A responses (Questions 1.1, 1.84 and 2.35).

4.5 Proposed team
Modern IT is organized into functional teams rather than a pool of generalists, so that the City is served by people whose whole job is the thing they are doing.

Account leadership
27 August 2026 Page 7 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 Role Name Responsibility to the City
Executive Sponsor Tony Chiappetta, Chief Executive Officer Contract authority, final escalation, annual executive review
Point of Contact — Virtual CIO Arsany Soliman The City’s single designated representative for the Scope of Services
under §VIII.A.1.b. Technology roadmap,
five-year budget, monthly review
meetings, and Task 2 delivery. Has held
the Maywood relationship since 2022.

Technical Account Manager Eduard Adibek-Melikyan Day-to-day technical ownership, documentation, escalation management,
and delivery of the dedicated monthly
onsite support at City Hall
Service delivery oversight Nicolas Bruno, Director of Operations Service delivery accountability across all teams; also leads Managed Security
Service Desk JP Naude, Service Desk Coordinator Ticket flow, response commitments, firstline quality The onsite commitment, already running. Section IV asks for dedicated onsite support of eight hours per month. That service is not a promise in this proposal — it is running now. Eduard Adibek-Melikyan has delivered five scheduled onsite visits to City Hall since April 2026 — on 29 April, 15 May, 27 May, 24 June and 16 July — each recorded in our service management system as a dedicated Technical Account Management visit, alongside project and service work.

Every visit is documented, ticketed and reportable to the City.

Engineers who already serve the City. Every person below has recorded work on Maywood systems. The hours are drawn from our service management system for the twenty-four months ending August 2026.

Name Team and role Delivered to Maywood
Eduard Adibek-Melikyan Technical Account Manager 42.5 hours, including five dedicated onsite visits to City Hall since April 2026
Dave Khanchalian Technical Alignment — Technical
Account Manager
233.8 hours across 135 tickets
Ronald Matias Remote Operations Center — ROC
Engineer

81.9 hours across 121 tickets
John Bennett Professional Services — Cloud Alignment
Engineer

80.7 hours across 30 tickets
JP Naude Remote Operations Center — Service
Desk Coordinator

71.7 hours across 136 tickets
Andre Coetzer Professional Services — Pro Services
Engineer

48.0 hours
Andries Lubbe Professional Services — Pro Services
Engineer

40.5 hours
Eric Abrahamowicz Centralized Services — Security
Manager, SOC

39.9 hours
Specialist capability supporting Task 2. Modern IT maintains a dedicated Business Transformation team — a Principal AI Architect, an Automation Analyst, and an Automation Engineer within Centralized Services. The artificial intelligence and process automation work described in Section 7 is delivered by people who do that work full time, not by general engineers extending themselves into an unfamiliar discipline.

Relevant experience summaries for each named individual above are provided at Appendix A, describing education, credentials, licensing, training and related experience, together with their proposed roles for this contract, as Section 27 August 2026 Page 8 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 VIII.A.3.d requires. Full resumes are furnished on selection, before contract execution — we keep staff personal information out of a public-records filing until the City has decided it needs it.

4.6 Organization chart and contingency plan
Proposed team for the City of Maywood account. Every named alternate shown is already working on the account today.

Contingency plan. The RFP asks what happens if a member of the proposed team becomes unable to fulfill their responsibilities. We think the honest answer is that people do move on, and the right response is to design a service that does not depend on any of them individually.
• Depth by design. Forty-eight distinct Modern IT staff recorded work for Maywood over the past twenty-four months. Continuity has never rested on one person.
• Eight service desk engineers across two levels. Any of them can take a Maywood ticket, because the environment lives in documentation every engineer uses daily rather than in one person's memory. • Named alternate for each key role. Virtual CIO — Tony Chiappetta, Chief Executive Officer. Technical Account Manager — Dave Khanchalian, who has more recorded hours on this account than anyone else, with Don Wyllie as a further alternate. Security — the SOC Engineer within Centralized Services, supporting Eric Abrahamowicz.

Each alternate is shown on the chart above.
• Commitment. Named key personnel remain assigned for the term. The Point of Contact will not change without the City’s prior written consent (Professional Services Agreement §1.B); any other substitution will be with personnel of comparable qualifications, coordinated with and approved by the City, with the named alternate covering any interim.
• Documentation as continuity insurance. City business information, contacts, workstations, servers, Microsoft 365 licensing, network equipment, critical network devices, and applications are maintained continuously under the Technical Account Management service. A departing engineer takes nothing with them that the City needs. • Escalation path. Service Desk → Service Desk Coordinator (JP Naude) → Technical Account Manager (Eduard Adibek-Melikyan) → Director of Operations (Nicolas Bruno) → Chief Executive Officer (Tony Chiappetta). The City may escalate at any level; it does not need to work up the chain in order. 27 August 2026 Page 9 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026

4.7 Licenses and insurance
Modern IT carries insurance meeting or exceeding the requirements of the Professional Services Agreement §9:

Commercial General Liability at $1,000,000 per occurrence and $1,000,000 aggregate; Automobile Liability at $1,000,000 combined single limit; Workers' Compensation as required by the State of California with Employer's Liability at $1,000,000. Our carriers are admitted in California and rated A:VII or better, as §9.B requires. Certificates with additional insured endorsement, waiver of subrogation, and primary and non-contributing wording will be furnished prior to contract execution, if selected.

5. Understanding of the City's Environment
Everything in this section is drawn from Modern IT's monitoring, service management, and cloud administration systems as of August 2026. Historical help desk metrics were not distributed with this RFP, so proposals are necessarily priced from estimates — except this one. The City deserves to evaluate against the actual record, and this section provides it.

5.1 What the City Has Currently
RFP describes We manage Note
Employees ~27 27 named individual staff
accounts
Our systems carry 36
managed user records — 27
named staff, the 5
Councilmembers and 4 shared
departmental accounts. The
Cost Proposal prices only the
34 with recorded activity in
the last ninety days.

Councilmembers 5 5 Supported today
Planning Commissioners 5 2 recorded Remote device assistance for all five is included in the fee.

The live user record is kept
current on each monthly
onsite visit.

Servers 4 3 under full management The fourth is the virtualization host, currently reachable only
out of band. We propose
bringing it under management.

Desktops, laptops, tablets ~30 32 workstations Two more than the RFP describes
Sites 2 2 City Hall; Public Works Yard
Network devices — 11 Meraki devices Cloud-managed across both sites
Microsoft 365 seats — 45 Administered by Modern IT
under the fixed fee;
subscription licensing is
not part of this proposal
Protected server data — 3 Servers and 835.5 GB Against 3 TB per server of pooled protection included
in the fee
27 August 2026 Page 10 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 One observation worth surfacing. The RFP describes an estate of approximately thirty devices. During a recent sevenday period, 153 distinct devices connected to the City's network — workstations, mobile devices, multifunction printers, VoIP handsets, a video recorder, an access-control appliance, and an uninterruptible power supply. A managed services agreement scoped to thirty devices does not describe the environment that actually needs securing. We mention this not as a criticism but because accurate scope is the foundation of both good security and honest pricing.

5.2 Service performance, twenty-four months to August 2026 Measure Result
Service tickets resolved 1,483 (61.8 per month)
Median first response 4.2 minutes
Responded within 15 minutes 63.9%
Responded within 1 hour 75.7%
Median time to resolution 5.12 hours
Tickets closed 97.7%
High-priority escalations Zero
Security incidents Zero
Proactive alerts handled before the City noticed 185
Engineer hours delivered 1,207 across 48 staff

5.3 Security posture as it stands today
The City's security is layered and, in several respects, ahead of what the RFP requires:
• Microsoft Defender for Business across all managed workstations and servers, entitled through the City's Microsoft 365 Business Premium licensing.
• 24×7 Security Operations Center providing managed detection and response across identities, workstations, servers and data. Modern IT added this capability in March 2025 at no increase to the City's fee and has carried the cost since. SOC analysts continue to work alerts — most recently in August 2026. • Microsoft Defender for Identity and Defender for Cloud Apps, both actively monitored. • Microsoft Sentinel and Defender for Cloud running live in the City's Azure tenant, covering servers, SQL, storage, and cloud posture.
• Security awareness training and phishing simulation running continuously, with user-reported phishing feeding directly into the SOC queue.
• Multi-factor authentication monitored, with users lacking MFA reported to the City.

5.4 What needs attention
We would rather tell the City this than let it discover it later. These systems have aged on our watch, and we own that; this proposal is, in part, our commitment to stop managing around them and to retire them on a funded schedule. Each item below is a recommendation we will carry into the roadmap in Section 7, with cost, timeline, and operational impact.

Immediate — within the first ninety days
Finding Why it matters Our response
20 of 32 workstations run Windows 11
23H2, for which servicing ends 10
November 2026
Ten weeks after contract start these
devices stop receiving security updates
Included in the base fee. Remediated at
no additional cost.
27 August 2026 Page 11 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 Finding Why it matters Our response
Meraki network licensing expires 17
December 2026
Eleven weeks into the term. Lapsed
licensing disables cloud management of
every firewall, switch, and access point.

Renewal quoted and scheduled before
contract start
Planned — funded across the term
System Condition Recommendation
MWCH-FILE1 Server 2008 R2 acting as domain
controller; unsupported since January
2020. Held at 99% patch compliance, but
no patching regime substitutes for a
supported platform.

Replace the domain controller; migrate
file services to SharePoint or Azure Files;
retire the server
MWCH-APP-01 Server 2016, support ends January 2027.
4 GB RAM running at 76%. SQL Server
2014 end-of-life July 2024. Runs the
City's Abila MIP financials.

Memory and SQL upgrade near term;
evaluate hosted MIP thereafter
MWCH-ACCESS Server 2012 R2 on 2015-era hardware
running DNAFusion door access on SQL
2008 R2. Cannot move to cloud.

Vendor-led replacement, remaining on
premises
Virtualization host Unmanaged, reachable only out of band.

Hosts two production servers.

Bring under management immediately;
plan refresh or cloud migration
Cable plant 41.6% of active switch ports negotiate
below gigabit — cabling, not switch
capacity.

Survey and remediate progressively
Workstation lifecycle 21 devices deployed inside one fourmonth window in 2023, creating a single replacement cost in FY2028-29.

Stagger replacement across three fiscal
years — the cost avoidance the RFP
anticipates

6. Approach to Task 1 — End User Services and Cybersecurity

6.1 End user support
Unlimited support, with no incentive to under-serve. Every City user receives unlimited remote incident support.

Modern IT does not bill per ticket or per incident, which means we have no financial reason to close a ticket prematurely or discourage a user from calling.

How the City reaches us. Staff reach us through the ModernIT.Help portal by chat, by email to [email protected], or by telephone on the dedicated service desk line, (877) 715-5262, answered by our Remote Operations Center — with an after-hours option that pages the on-call engineer directly for emergencies.

What is covered. Desktop computers, laptops, tablets, mobile devices, printers, peripherals, and standard business software. Support extends to the City's five Councilmembers and five Planning Commissioners for their City-issued and City-connected devices. City iPhones and iPads, and the Councilmembers’ and Commissioners’ City-connected mobile devices, can be brought under Microsoft Intune management — entitled through the City’s Business Premium licensing — for configuration, compliance and remote wipe on offboarding, through a scoped fixed-fee enrollment project the City may elect.

Endpoint deployment and lifecycle management. New devices are configured through automated workstation setup, so a replacement machine arrives with the correct applications, security configuration, and user data. Devices are tracked from procurement through retirement in our asset inventory. 27 August 2026 Page 12 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 User onboarding and offboarding. Both run through documented, form-driven processes. Offboarding can be executed immediately or scheduled for a future date — which matters for a public agency where access revocation timing carries legal weight.

End user training. Modern IT includes structured productivity training designed to return a minimum of four hours per week to each participant: Outlook and inbox management, Microsoft Teams collaboration, and task management practice. Additional training is delivered when new software or equipment is introduced, at the City's request or when we identify a need.

6.2 Infrastructure administration
Domain What we do
On-premises and cloud servers Operating system administration, patching, monitoring, capacity management, performance tuning
Microsoft 365 and cloud services Tenant administration, licensing optimization, stale user and device cleanup, mailbox and archiving management, email domain security and reputation
Active Directory and identity Directory administration, group and permission management, identity hygiene reporting
VPN services Configuration, certificate management, access administration VoIP telephony (8x8) End user support, configuration changes, vendor coordination Storage systems Capacity monitoring, growth planning
Enterprise applications Administration and vendor coordination for Abila MIP, DNAFusion, Microix and other City applications
Backup systems See 6.4
Disaster recovery and business continuity See 6.4
Microsoft 365 reporting delivered to the City monthly: users who have not logged in, users without multi-factor authentication, stale devices, unused licenses the City is paying for, environment audit against baseline best practice, email domain security and reputation, mailbox storage and archiving health, and orphaned Microsoft Teams.

6.3 Network administration
Installation, configuration, maintenance, monitoring, and optimization of the City's switches, routers, firewalls, wireless networks, internet connectivity, and related equipment across both sites.

Documentation. Network diagrams, device inventories, port maps, and configuration records are maintained continuously — not assembled when asked. The City owns this documentation.

Third-party coordination. We coordinate with the City's internet service provider, 8x8, Xerox, Open Options, and other vendors as required, so that City staff are not left mediating between suppliers. This is demonstrated experience rather than a capability statement: since October 2022 Modern IT has handled 48 service tickets on the City’s 8x8 telephony platform and 13 on its VPN and remote access, each integrated with the City’s Meraki network and Microsoft identity environment.

Certificates and domains. Modern IT tracks and renews the City’s SSL and domain certificates on an annual cycle, together with domain registration and DNS records, so that no City service lapses because a certificate expired unnoticed. Renewal dates are held in the City’s documentation and reported ahead of expiry in the monthly management report.

6.4 Cybersecurity services
Security is not a premium tier at Modern IT. It is the floor and we don’t provide any services without it. 27 August 2026 Page 13 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 RFP requirement How Modern IT delivers it
Security monitoring 24×7 Security Operations Center across identities, workstations, servers and data
Vulnerability management Continuous vulnerability identification across workstations and servers through the 24×7 Security Operations Center and the Microsoft Secure Score program, with remediation delivered through managed patching. Authenticated vulnerability
scanning across workstations and servers is available as an enhancement — Cost Proposal, Section 5.

Patch management Windows and macOS workstations, Windows servers, and third-party applications patched on a managed schedule
Endpoint detection and response Microsoft Defender for Business on workstations and servers, monitored and responded to by the SOC
Firewall administration Meraki firewall management at both sites Multi-factor authentication Enforced and monitored; exceptions reported monthly Email security Domain security and reputation management, anti-phishing, Defender for Office
Identity and access management Microsoft Entra ID administration, Defender for Identity and Defender for Cloud Apps, with joiner/mover/leaver control through documented onboarding and offboarding. Managed
enterprise password vaulting is available as an enhancement — Cost Proposal, Section 5.

Security awareness training Continuous training, certification, and phishing simulation campaigns; cybersecurity policy development and
maintenance; compliance training modules
Incident response Immediate triage and isolation of detected threats. P1 and P2 through P3 and P4 incident response included.

Backup validation Monthly file restore testing; daily virtual machine restore with screenshot verification
Disaster recovery testing Verified daily through automated restore; full DR exercise annually
Security assessments and penetration testing Coordinated with a qualified independent third-party testing firm — independence the City should want in a penetration test — with scoping, remediation planning and re-test verification managed by our virtual Chief Information Security Officer. We recommend an annual cadence; each engagement is quoted as a fixed-fee project for prior City approval
Backup and business continuity. Machine backups for the City’s servers run direct to cloud with offsite storage, provided at no charge under this proposal — comfortably ahead of the City’s current 835.5 GB footprint. Restores are not assumed to work: file restores are tested monthly and virtual machine restores are verified daily by screenshot.

Business continuity and disaster recovery policy development is included. Independent backup of Microsoft 365 and Entra ID data, held separately from Microsoft’s own retention, is available as an enhancement and is set out in Section 5 of the Cost Proposal.

Microsoft Secure Score program. We implement all low-impact security improvements as a matter of course, and architect and propose the medium and high-impact changes with cost and operational impact stated, so the City decides what to adopt and when.

Framework. We align the City’s security program to the CIS Critical Security Controls v8 at Implementation Groups 1 and 2 — the control set built for organizations of the City’s size — mapped to NIST CSF 2.0 for reporting, with Microsoft Secure Score as the continuous measure across workstations, servers and identities. No CJIS scope is currently identified (Q&A responses 1.16 and 1.86); should the City add one, the same control set extends to it. 27 August 2026 Page 14 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 Recommendations for security improvement are delivered with implementation considerations, estimated costs, anticipated timelines, and operational impacts, as the RFP requires.

6.5 Technology operations
Inventories maintained continuously: hardware, software, licensing, and technology assets, along with City business information, contacts, and critical network devices.

Monitoring: system performance, equipment lifecycle, capacity planning, and overall technology health, reported monthly.

Ninety-day recurring issue review. Every ninety days we analyze the ticket record for patterns, then audit the technology area generating the most issues against best practice and align it. This is how a support relationship stops repeating the same problem.

6.6 The four-hour rule
Modern IT includes changes to the City's environment requiring four hours or less of effort, every month, at no additional charge. We call this nickel-and-dime prevention. The City should never hesitate to ask for something small.

Work exceeding four hours is scoped and quoted as a fixed-fee project before it begins, so the City approves a firm price rather than receiving an open-ended hourly invoice. Examples: modernization projects, physical workstation installations or removals, ISP migration, network printer setup, passwordless authentication rollout, Copilot security and governance implementation, and medium or high-impact security changes that alter how staff work and require training and adoption.

6.7 Service delivery, reporting, and onsite support
Monthly management report covering help desk activity, system and network availability, cybersecurity issues or events, major work performed, outstanding issues, project status, and strategic recommendations — every element the City’s Q&A responses name as the monthly minimum — together with patch and vulnerability status and longrange planning items.

Service level commitments. The performance in Section 5.2 is what the City has actually received. The table below is what Modern IT commits to for the term. Help desk telephone coverage runs 5:00 a.m. to 5:00 p.m. Pacific, Monday to Friday, and chat support is staffed continuously from Sunday 5:00 p.m. through Friday 5:00 p.m., with 24/7 availability for critical incidents and emergencies — including cybersecurity incidents — and continuous security monitoring by the Security Operations Center. Performance against these targets is reported every month, and they are backed by a self-imposed service credit — five percent of the month’s fee if the P1 response target is missed more than once or the median first response exceeds thirty minutes — set out in Section 8.1 of the Cost Proposal. These commitments are staffed against the user and device population described in Section 5.1. The Cost Proposal sets out a published true-up so that material growth is met with staffing rather than absorbed in queue times.

Priority Definition Response / resolution target
P1 — Critical City-wide outage, an active
cybersecurity incident, or a system the
City cannot operate without
15 minutes response, 24×7 · continuous
effort to resolution
P2 — High A department or a critical user blocked 1 business hour response · same business day resolution target
P3 — Normal Individual user impaired, workaround
available
4 business hours response · 2 business
days resolution target
P4 — Low Request, change, or scheduled work 1 business day response · scheduled by agreement
Monthly review meeting run on a structured cadence with a scorecard of agreed measures, review of active priorities, and an issues list worked to resolution. This is a working meeting, not a presentation. Planned changes are not scheduled on Council meeting days, during the November election window, or in the final two weeks of the fiscal-year close; the freeze calendar is agreed with the City Manager each July. 27 August 2026 Page 15 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 Dedicated onsite support — eight hours per month, included. Delivered by the Technical Account Manager as part of the base fee, typically as one full onsite day at City Hall each month — the pattern the City receives today — scheduled flexibly around the City’s operational needs. Based on the 1,483 tickets and 1,207 engineer hours delivered over the past twenty-four months, eight hours per month is the level we recommend: it covers the scheduled visit, hands-on work that cannot be done remotely, and time with staff at their desks, without paying for onsite presence the ticket record does not justify. Additional onsite support for special or major projects is arranged as part of the relevant project, separately priced subject to prior City authorization as the City’s Q&A responses direct.

6.8 Transition and onboarding
The RFP provides for a transition period to orient an incoming firm. For Modern IT there is no transition. We hold the credentials, the documentation, the monitoring, and the institutional knowledge today. Server rack keys, system passwords, and network documentation do not need to change hands.

What we will do in the first ninety days instead:

Days Action
1–30 Remediate the Windows 11 23H2 servicing cliff across 20 workstations, ahead of the 10 November 2026 deadline.

Complete Meraki license renewal ahead of 17 December.

Reconcile the live user record, including all five Planning Commissioners, at no change to the fee.
31–60 Bring the virtualization host under management. Segment Public Works wireless onto a tagged VLAN. Bring Public Works firmware to a common baseline.
61–90 Deliver the full technology roadmap and five-year budget (Section 7). First quarterly security review.

And when this agreement one day ends. Whether at the end of the term or earlier, Modern IT will return to the City, at no cost, all City data, environment documentation, network diagrams, asset inventories, licensing records and administrative credentials, and will support the incoming provider for thirty days. The City’s documentation is the City’s property under §6.C of the Professional Services Agreement, and we maintain it so that it is genuinely usable by someone else. An incumbent should have to earn the next term on its service, not on how difficult it would be to leave.

6.9 Scope of Services compliance matrix
Every element of Section IV, mapped to where this proposal answers it and what the City receives. Section VIII.A.4.b notes that the work plan may be used as an Exhibit to the agreement; this table is drafted so that it can be lifted into Exhibit A as written.

RFP Section IV requirement Answered in What the City receives, and how often Basis Task 1 — End User Services and Cybersecurity
End user support: help desk, desktop
support, endpoint deployment and
lifecycle, installations, user account
administration, technical assistance,
end-user training
§6.1 Unlimited remote support — phone 5 a.m.–5 p.m. weekdays, chat continuously Sunday 5 p.m. to Friday 5 p.m. — via portal, email and (877) 715-5262; automated workstation
deployment; form-driven onboarding and offboarding;
productivity training; Intune enrollment of City mobile devices available as a scoped project
Schedule A
On-premises and cloud-based servers §6.2, §5.4 Operating system administration, patching, monitoring, capacity management for the City’s three servers;
virtualization host brought under management in days 31–60 Schedule A
Microsoft 365 and cloud services §6.2 Tenant administration, licensing inventory and optimization, monthly Microsoft 365 health and licensing report
Schedule A
Active Directory and identity
management
§6.2, §6.4,
§7.2
Directory administration, MFA enforcement and monthly
exception reporting, Defender for Identity; cloud-first Entra ID roadmap (Q&A 2.18)
Schedule A
Virtual private network (VPN)
services
§6.2, §6.3 Configuration, certificate management, access administration; 13 VPN and remote-access tickets handled since 2022
Schedule A
27 August 2026 Page 16 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 RFP Section IV requirement Answered in What the City receives, and how often Basis VoIP telephone system (8x8) §6.2, §6.3 End-user troubleshooting, configuration assistance, coordination with 8x8 (Q&A 1.71); 48 tickets handled since 2022
Schedule A
Storage systems §6.2 Capacity monitoring and growth planning Schedule A Enterprise applications §6.2 Administration and vendor coordination for Abila MIP, Microix, DNAFusion and other City applications
Schedule A
Backup systems; disaster recovery
and business continuity
§6.4 Direct-to-cloud server backup with offsite storage (3 TB per server pooled); file restores tested monthly, virtual-machine restores verified daily; annual DR exercise; BCDR policy development (Q&A 1.65)
Schedule A —
backup at no
charge
Network administration: switches,
routers, firewalls, wireless, internet;
documentation, diagrams,
inventories; third-party coordination
§6.3 Meraki firewall, switch and wireless administration at both sites; diagrams, port maps, inventories and configuration records maintained continuously and owned by the City; ISP, 8x8, Xerox and Open Options coordination; SSL and domain certificate renewal
Schedule A
Security monitoring; endpoint
detection and response
§6.4, §5.3 24×7 Security Operations Center with managed detection and response across identities, workstations, servers and data; Microsoft Defender for Business on workstations and servers Schedule A
Vulnerability management; patch
management
§6.4 Continuous identification across workstations and servers through the SOC and the Secure Score program; managed
patching of Windows and macOS workstations, Windows
servers and third-party applications
Schedule A
(scan add-on
optional)
Firewall administration; multi-factor
authentication; email security;
identity and access management
§6.4 Meraki firewall management; MFA enforced and reported; Defender for Office and domain security; Entra ID joinermover-leaver control Schedule A
Security awareness training §6.4 Continuous training, phishing simulation, policy development and compliance modules
Schedule A
Incident response assistance §6.4, §6.7 P1–P4 response included; P1 in 15 minutes, 24×7; self-imposed service credit
Schedule A
Backup validation; disaster recovery
testing
§6.4 Monthly file restore test; daily verified virtual-machine restore; annual full DR exercise
Schedule A
Coordination of periodic security
assessments and penetration testing
§6.4 Independent third-party penetration test, annual, scoped and managed by the vCISO with re-test verification (Q&A 2.9) Fixed-fee
project, City
approval
Cybersecurity recommendations with
implementation considerations, cost,
timeline, operational impact
§5.4, §6.4,
§7.2
Every recommendation delivered in that format; CIS Controls v8 / NIST CSF 2.0 alignment; Secure Score medium- and highimpact changes proposed with cost and impact Schedule A
Technology operations: inventories,
performance, lifecycle, capacity,
health; replacement and upgrade
recommendations
§6.5, §5.4 Inventories maintained continuously; monthly health reporting; 90-day recurring-issue review; lifecycle and replacement recommendations in the roadmap
Schedule A
Task 2 — Technology Strategy, Innovation and Artificial Intelligence Technology planning: roadmap,
modernization, cloud, lifecycle,
continuity, governance, budget and
capital recommendations, prioritized
schedule
§7.1, §7.2 Three-to-five year lifecycle budget maintained continuously; full roadmap with costs within 90 days; Council presentation support (Q&A 1.57)
Schedule A
Artificial intelligence evaluation with
use cases, cost, benefit, security,
privacy, governance, ROI
§7.3 Evaluation, AI governance policy and recommendations in the RFP’s format (Q&A 1.11); implementation capacity elected separately
Schedule A
(delivery
optional —
Schedule B)
Future technology recommendations
(Year Three)
§7.4 Comprehensive review with prioritized implementation roadmap: costs, timelines, resources, impacts, measurable benefits
Schedule A
Reporting: monthly management
report and monthly review meeting
§6.7 Report covering the seven elements named in Q&A 1.60; structured monthly review meeting; change-freeze calendar Schedule A
27 August 2026 Page 17 of 22

Modern IT · Technical Proposal · City of Maywood IT Managed Services RFP 2026 RFP Section IV requirement Answered in What the City receives, and how often Basis Onsite support: eight hours per
month
§6.7 One full onsite day at City Hall each month by the Technical Account Manager, scheduled flexibly; additional onsite for projects separately priced with prior City authorization Schedule A
End user training §6.1 Included, at the City’s request or when a need is identified Schedule A Transition and on-boarding §6.8 No transition required; 90-day plan; month-to-month continuity if award slips; full handover commitment at term end
Schedule A

7. Approach to Task 2 — Technology Strategy, Innovation and Artificial Intelligence

7.1 Technology planning
The City receives a three-to-five year technology lifecycle budget, maintained continuously rather than produced once. It covers hardware and software lifecycle, infrastructure modernization, cloud adoption, business continuity improvements, technology governance, and capital improvement recommendations — each with estimated cost, implementation timeline, resource requirements, anticipated benefits, and operational considerations.

Strategy and roadmap meetings are held on a regular cadence. Our vCIO works with City leadership to understand the City's goals and align technology investment to them, rather than presenting a technology plan disconnected from what the City is trying to achieve. When the City wishes, the vCIO presents the roadmap, assessments and major recommendations to the City Council or other public forums — part of the service, not a billable extra.

IT contract management, review, and optimization is included. We review the City's technology contracts and licensing for renewal timing, overlapping coverage, and cost reduction. Two examples we have already identified: six of the City's seven Microsoft subscriptions run on monthly terms where annual terms would reduce cost, and a one-seat licensing coverage gap exists in the City's information protection licensing.

7.2 Draft five-year roadmap
The City named seven priorities in its Q&A responses — cybersecurity modernization, disaster recovery and business continuity, infrastructure and cloud modernization, hardware and software lifecycle management, technology governance, AI and automation opportunities, and operational efficiency. Each appears in the roadmap below, presented so the Committee can see the shape of it. Full detail with costs is delivered within the first ninety days.

Fiscal year Priority Initiative
FY2026-27 Critical Replace MWCH-FILE1 domain controller; migrate file services to cloud; retire the
2008 R2 platform; begin identity
modernization toward cloud-first Entra ID
FY2026-27 Critical MWCH-APP-01 memory and SQL Server
remediation ahead of the January 2027
support deadline
FY2026-27 Recommended On-premises backup appliance for rapid local recovery of door access and
financial systems
FY2027-28 High Virtualization host refresh
FY2027-28 High MWCH-ACCESS replacement, vendorled, remaining on premises FY2027-28 Planning Begin staggered workstation
replacement to avoid the FY2028-29
capital spike
FY2028-29 Strategic Cloud modernization assessment;
cybersecurity maturity uplift
27 August 2026 Page 18 of 22