City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District
2 Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, February 16, 2022
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
Public meetings are open to the public for in person attendance. Please follow State guidelines for mask requirements.
The public may also submit public comments to [email protected]. Please note emailed comments will not be read aloud during the meeting, but will be made part of the record.
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Bishop Daniel Temple The Church of Jesus Christ LatterDay Saints
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen of the Month – Tony Reverditto
5.2. Retirement Recognition of Elinor Martin, Menifee Valley Historical Association
5.3. Business Spotlight – Blitzer’s Premium Frozen Yogurt
5.4. Economic Development Coalition Plan – Connie Stopher
5.5. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 February 2, 2022 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher List dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 which have a total budgetary impact of $1,927,265,57.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.4 Special Districts Administrative Services Agreement RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with Spicer Consulting Group for special districts administration for fiscal year 2022/23 in the amount nottoexceed $135,108; and
2. Authorize the City Manager to execute four optional oneyear amendments for fiscal years 2023/24, 2024/25, 2025/26 and 2026/27.
10.5 Notification of Intent to Comply with Senate Bill 1383 Mandate RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other application documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit the Notification of Intent to Comply with Senate Bill 1383 and Senate Bill 619.
10.6 Bailey Park Boulevard Improvements Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with NV5 for professional design services for the Bailey Park Boulevard Improvements, Capital Improvement Project No. 2204, in the amount nottoexceed of $272,680.
10.7 McCall Boulevard Widening Project Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for civil engineering design and environmental services for the McCall Boulevard Widening Project, Capital Improvement Project No. CIP2203, in the nottoexceed amount of $578,844.
10.8 Peacock Place Community Resurfacing Project Agreements RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Copp Contracting in the amount of $935,463.80 for the Peacock Place Community Resurfacing Project, Capital Improvement Project No. CIP2117, located south of Chambers Avenue and east of Valley Boulevard; and
2. Approve and authorize the City Manager to execute Amendment No. 1 with Inland Foundation Engineering for materials testing services, extending the term of the agreement to December 31, 2022.
10.9 CannonDesign Agreement Amendment for Fire Station No. 5 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with CannonDesign for Fire Station No. 5, Capital Improvement Project No. CIP 2104, in the amount nottoexceed of $349,713 and extending the term of services through June 30, 2023.
10.10 Update to the City's Section 125 Cafeteria Plan
RECOMMENDED ACTION
1. Adopt a resolution to replace Resolution No. 15485, authorizing an update to the City’s Section 125 Cafeteria Plan.
11. PUBLIC HEARING ITEMS
11.1 Redistricting (7:00 PM Start)
RECOMMENDED ACTION
1. Provide input and direction to staff on a recommendation for additional Draft Maps or a Final Map.
11.2 Establishing Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Introduce an ordinance establishing and creating Underground Utilities District No. 20221 located on Goetz Road from Casa Bonita Ave to 270 feet southeast of Vista Way into the City’s rightofway and on Vista Way from Goetz Road to Coneja Drive.
12. DISCUSSION ITEMS
12.1 City of Menifee Jobs Blueprint Plan
RECOMMENDED ACTION
1. Receive and File the City of Menifee Jobs Blueprint Plan and implement plan through the City of Menifee’s Economic Development Strategy and Plan.
12.2 Hunting within City Limits
RECOMMENDED ACTION
1. Review and discuss hunting within the City of Menifee Limits.
12.3 Third Amendment to an Employment Agreement with Armando G. Villa RECOMMENDED ACTION
1. Approve the third amendment to the employment agreement between the City of Menifee and Armando G. Villa.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: April 2022 – following the RCTC feasibility study > Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: March 2022
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: March 16, 2022
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: March 16, 2022
> Holland Road Overpass Timeline (Sobek, February 2, 2022) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council February 16, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District
2 Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, February 16, 2022
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
Public meetings are open to the public for in person attendance. Please follow State guidelines for mask requirements.
The public may also submit public comments to [email protected]. Please note emailed comments will not be read aloud during the meeting, but will be made part of the record.
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Bishop Daniel Temple The Church of Jesus Christ LatterDay Saints
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen of the Month – Tony Reverditto
5.2. Retirement Recognition of Elinor Martin, Menifee Valley Historical Association
5.3. Business Spotlight – Blitzer’s Premium Frozen Yogurt
5.4. Economic Development Coalition Plan – Connie Stopher
5.5. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 February 2, 2022 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher List dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 which have a total budgetary impact of $1,927,265,57.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.4 Special Districts Administrative Services Agreement RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with Spicer Consulting Group for special districts administration for fiscal year 2022/23 in the amount nottoexceed $135,108; and
2. Authorize the City Manager to execute four optional oneyear amendments for fiscal years 2023/24, 2024/25, 2025/26 and 2026/27.
10.5 Notification of Intent to Comply with Senate Bill 1383 Mandate RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other application documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit the Notification of Intent to Comply with Senate Bill 1383 and Senate Bill 619.
10.6 Bailey Park Boulevard Improvements Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with NV5 for professional design services for the Bailey Park Boulevard Improvements, Capital Improvement Project No. 2204, in the amount nottoexceed of $272,680.
10.7 McCall Boulevard Widening Project Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for civil engineering design and environmental services for the McCall Boulevard Widening Project, Capital Improvement Project No. CIP2203, in the nottoexceed amount of $578,844.
10.8 Peacock Place Community Resurfacing Project Agreements RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Copp Contracting in the amount of $935,463.80 for the Peacock Place Community Resurfacing Project, Capital Improvement Project No. CIP2117, located south of Chambers Avenue and east of Valley Boulevard; and
2. Approve and authorize the City Manager to execute Amendment No. 1 with Inland Foundation Engineering for materials testing services, extending the term of the agreement to December 31, 2022.
10.9 CannonDesign Agreement Amendment for Fire Station No. 5 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with CannonDesign for Fire Station No. 5, Capital Improvement Project No. CIP 2104, in the amount nottoexceed of $349,713 and extending the term of services through June 30, 2023.
10.10 Update to the City's Section 125 Cafeteria Plan
RECOMMENDED ACTION
1. Adopt a resolution to replace Resolution No. 15485, authorizing an update to the City’s Section 125 Cafeteria Plan.
11. PUBLIC HEARING ITEMS
11.1 Redistricting (7:00 PM Start)
RECOMMENDED ACTION
1. Provide input and direction to staff on a recommendation for additional Draft Maps or a Final Map.
11.2 Establishing Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Introduce an ordinance establishing and creating Underground Utilities District No. 20221 located on Goetz Road from Casa Bonita Ave to 270 feet southeast of Vista Way into the City’s rightofway and on Vista Way from Goetz Road to Coneja Drive.
12. DISCUSSION ITEMS
12.1 City of Menifee Jobs Blueprint Plan
RECOMMENDED ACTION
1. Receive and File the City of Menifee Jobs Blueprint Plan and implement plan through the City of Menifee’s Economic Development Strategy and Plan.
12.2 Hunting within City Limits
RECOMMENDED ACTION
1. Review and discuss hunting within the City of Menifee Limits.
12.3 Third Amendment to an Employment Agreement with Armando G. Villa RECOMMENDED ACTION
1. Approve the third amendment to the employment agreement between the City of Menifee and Armando G. Villa.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: April 2022 – following the RCTC feasibility study > Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: March 2022
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: March 16, 2022
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: March 16, 2022
> Holland Road Overpass Timeline (Sobek, February 2, 2022) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council February 16, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District
2 Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, February 16, 2022
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
Public meetings are open to the public for in person attendance. Please follow State guidelines for mask requirements.
The public may also submit public comments to [email protected]. Please note emailed comments will not be read aloud during the meeting, but will be made part of the record.
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Bishop Daniel Temple The Church of Jesus Christ LatterDay Saints
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen of the Month – Tony Reverditto
5.2. Retirement Recognition of Elinor Martin, Menifee Valley Historical Association
5.3. Business Spotlight – Blitzer’s Premium Frozen Yogurt
5.4. Economic Development Coalition Plan – Connie Stopher
5.5. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 February 2, 2022 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher List dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 which have a total budgetary impact of $1,927,265,57.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.4 Special Districts Administrative Services Agreement RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with Spicer Consulting Group for special districts administration for fiscal year 2022/23 in the amount nottoexceed $135,108; and
2. Authorize the City Manager to execute four optional oneyear amendments for fiscal years 2023/24, 2024/25, 2025/26 and 2026/27.
10.5 Notification of Intent to Comply with Senate Bill 1383 Mandate RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other application documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit the Notification of Intent to Comply with Senate Bill 1383 and Senate Bill 619.
10.6 Bailey Park Boulevard Improvements Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with NV5 for professional design services for the Bailey Park Boulevard Improvements, Capital Improvement Project No. 2204, in the amount nottoexceed of $272,680.
10.7 McCall Boulevard Widening Project Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for civil engineering design and environmental services for the McCall Boulevard Widening Project, Capital Improvement Project No. CIP2203, in the nottoexceed amount of $578,844.
10.8 Peacock Place Community Resurfacing Project Agreements RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Copp Contracting in the amount of $935,463.80 for the Peacock Place Community Resurfacing Project, Capital Improvement Project No. CIP2117, located south of Chambers Avenue and east of Valley Boulevard; and
2. Approve and authorize the City Manager to execute Amendment No. 1 with Inland Foundation Engineering for materials testing services, extending the term of the agreement to December 31, 2022.
10.9 CannonDesign Agreement Amendment for Fire Station No. 5 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with CannonDesign for Fire Station No. 5, Capital Improvement Project No. CIP 2104, in the amount nottoexceed of $349,713 and extending the term of services through June 30, 2023.
10.10 Update to the City's Section 125 Cafeteria Plan
RECOMMENDED ACTION
1. Adopt a resolution to replace Resolution No. 15485, authorizing an update to the City’s Section 125 Cafeteria Plan.
11. PUBLIC HEARING ITEMS
11.1 Redistricting (7:00 PM Start)
RECOMMENDED ACTION
1. Provide input and direction to staff on a recommendation for additional Draft Maps or a Final Map.
11.2 Establishing Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Introduce an ordinance establishing and creating Underground Utilities District No. 20221 located on Goetz Road from Casa Bonita Ave to 270 feet southeast of Vista Way into the City’s rightofway and on Vista Way from Goetz Road to Coneja Drive.
12. DISCUSSION ITEMS
12.1 City of Menifee Jobs Blueprint Plan
RECOMMENDED ACTION
1. Receive and File the City of Menifee Jobs Blueprint Plan and implement plan through the City of Menifee’s Economic Development Strategy and Plan.
12.2 Hunting within City Limits
RECOMMENDED ACTION
1. Review and discuss hunting within the City of Menifee Limits.
12.3 Third Amendment to an Employment Agreement with Armando G. Villa RECOMMENDED ACTION
1. Approve the third amendment to the employment agreement between the City of Menifee and Armando G. Villa.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: April 2022 – following the RCTC feasibility study > Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: March 2022
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: March 16, 2022
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: March 16, 2022
> Holland Road Overpass Timeline (Sobek, February 2, 2022) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council February 16, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District
2 Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, February 16, 2022
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
Public meetings are open to the public for in person attendance. Please follow State guidelines for mask requirements.
The public may also submit public comments to [email protected]. Please note emailed comments will not be read aloud during the meeting, but will be made part of the record.
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Bishop Daniel Temple The Church of Jesus Christ LatterDay Saints
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen of the Month – Tony Reverditto
5.2. Retirement Recognition of Elinor Martin, Menifee Valley Historical Association
5.3. Business Spotlight – Blitzer’s Premium Frozen Yogurt
5.4. Economic Development Coalition Plan – Connie Stopher
5.5. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 February 2, 2022 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher List dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 which have a total budgetary impact of $1,927,265,57.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.4 Special Districts Administrative Services Agreement RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with Spicer Consulting Group for special districts administration for fiscal year 2022/23 in the amount nottoexceed $135,108; and
2. Authorize the City Manager to execute four optional oneyear amendments for fiscal years 2023/24, 2024/25, 2025/26 and 2026/27.
10.5 Notification of Intent to Comply with Senate Bill 1383 Mandate RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other application documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit the Notification of Intent to Comply with Senate Bill 1383 and Senate Bill 619.
10.6 Bailey Park Boulevard Improvements Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with NV5 for professional design services for the Bailey Park Boulevard Improvements, Capital Improvement Project No. 2204, in the amount nottoexceed of $272,680.
10.7 McCall Boulevard Widening Project Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for civil engineering design and environmental services for the McCall Boulevard Widening Project, Capital Improvement Project No. CIP2203, in the nottoexceed amount of $578,844.
10.8 Peacock Place Community Resurfacing Project Agreements RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Copp Contracting in the amount of $935,463.80 for the Peacock Place Community Resurfacing Project, Capital Improvement Project No. CIP2117, located south of Chambers Avenue and east of Valley Boulevard; and
2. Approve and authorize the City Manager to execute Amendment No. 1 with Inland Foundation Engineering for materials testing services, extending the term of the agreement to December 31, 2022.
10.9 CannonDesign Agreement Amendment for Fire Station No. 5 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with CannonDesign for Fire Station No. 5, Capital Improvement Project No. CIP 2104, in the amount nottoexceed of $349,713 and extending the term of services through June 30, 2023.
10.10 Update to the City's Section 125 Cafeteria Plan
RECOMMENDED ACTION
1. Adopt a resolution to replace Resolution No. 15485, authorizing an update to the City’s Section 125 Cafeteria Plan.
11. PUBLIC HEARING ITEMS
11.1 Redistricting (7:00 PM Start)
RECOMMENDED ACTION
1. Provide input and direction to staff on a recommendation for additional Draft Maps or a Final Map.
11.2 Establishing Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Introduce an ordinance establishing and creating Underground Utilities District No. 20221 located on Goetz Road from Casa Bonita Ave to 270 feet southeast of Vista Way into the City’s rightofway and on Vista Way from Goetz Road to Coneja Drive.
12. DISCUSSION ITEMS
12.1 City of Menifee Jobs Blueprint Plan
RECOMMENDED ACTION
1. Receive and File the City of Menifee Jobs Blueprint Plan and implement plan through the City of Menifee’s Economic Development Strategy and Plan.
12.2 Hunting within City Limits
RECOMMENDED ACTION
1. Review and discuss hunting within the City of Menifee Limits.
12.3 Third Amendment to an Employment Agreement with Armando G. Villa RECOMMENDED ACTION
1. Approve the third amendment to the employment agreement between the City of Menifee and Armando G. Villa.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: April 2022 – following the RCTC feasibility study > Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: March 2022
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: March 16, 2022
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: March 16, 2022
> Holland Road Overpass Timeline (Sobek, February 2, 2022) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council February 16, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District
2 Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, February 16, 2022
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
Public meetings are open to the public for in person attendance. Please follow State guidelines for mask requirements.
The public may also submit public comments to [email protected]. Please note emailed comments will not be read aloud during the meeting, but will be made part of the record.
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Bishop Daniel Temple The Church of Jesus Christ LatterDay Saints
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen of the Month – Tony Reverditto
5.2. Retirement Recognition of Elinor Martin, Menifee Valley Historical Association
5.3. Business Spotlight – Blitzer’s Premium Frozen Yogurt
5.4. Economic Development Coalition Plan – Connie Stopher
5.5. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 February 2, 2022 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher List dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 which have a total budgetary impact of $1,927,265,57.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.4 Special Districts Administrative Services Agreement RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with Spicer Consulting Group for special districts administration for fiscal year 2022/23 in the amount nottoexceed $135,108; and
2. Authorize the City Manager to execute four optional oneyear amendments for fiscal years 2023/24, 2024/25, 2025/26 and 2026/27.
10.5 Notification of Intent to Comply with Senate Bill 1383 Mandate RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other application documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit the Notification of Intent to Comply with Senate Bill 1383 and Senate Bill 619.
10.6 Bailey Park Boulevard Improvements Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with NV5 for professional design services for the Bailey Park Boulevard Improvements, Capital Improvement Project No. 2204, in the amount nottoexceed of $272,680.
10.7 McCall Boulevard Widening Project Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for civil engineering design and environmental services for the McCall Boulevard Widening Project, Capital Improvement Project No. CIP2203, in the nottoexceed amount of $578,844.
10.8 Peacock Place Community Resurfacing Project Agreements RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Copp Contracting in the amount of $935,463.80 for the Peacock Place Community Resurfacing Project, Capital Improvement Project No. CIP2117, located south of Chambers Avenue and east of Valley Boulevard; and
2. Approve and authorize the City Manager to execute Amendment No. 1 with Inland Foundation Engineering for materials testing services, extending the term of the agreement to December 31, 2022.
10.9 CannonDesign Agreement Amendment for Fire Station No. 5 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with CannonDesign for Fire Station No. 5, Capital Improvement Project No. CIP 2104, in the amount nottoexceed of $349,713 and extending the term of services through June 30, 2023.
10.10 Update to the City's Section 125 Cafeteria Plan
RECOMMENDED ACTION
1. Adopt a resolution to replace Resolution No. 15485, authorizing an update to the City’s Section 125 Cafeteria Plan.
11. PUBLIC HEARING ITEMS
11.1 Redistricting (7:00 PM Start)
RECOMMENDED ACTION
1. Provide input and direction to staff on a recommendation for additional Draft Maps or a Final Map.
11.2 Establishing Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Introduce an ordinance establishing and creating Underground Utilities District No. 20221 located on Goetz Road from Casa Bonita Ave to 270 feet southeast of Vista Way into the City’s rightofway and on Vista Way from Goetz Road to Coneja Drive.
12. DISCUSSION ITEMS
12.1 City of Menifee Jobs Blueprint Plan
RECOMMENDED ACTION
1. Receive and File the City of Menifee Jobs Blueprint Plan and implement plan through the City of Menifee’s Economic Development Strategy and Plan.
12.2 Hunting within City Limits
RECOMMENDED ACTION
1. Review and discuss hunting within the City of Menifee Limits.
12.3 Third Amendment to an Employment Agreement with Armando G. Villa RECOMMENDED ACTION
1. Approve the third amendment to the employment agreement between the City of Menifee and Armando G. Villa.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: April 2022 – following the RCTC feasibility study > Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: March 2022
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: March 16, 2022
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: March 16, 2022
> Holland Road Overpass Timeline (Sobek, February 2, 2022) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
MINUTES
Menifee City Council
Regular Meeting Minutes
Wednesday, February 02, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
CLOSED SESSION (5:00 PM)
Mayor Zimmerman called Closed Session to order at 5:30 PM. Present were Councilmembers Karwin, Liesemeyer, Sobek, Mayor Pro Tem Deines, and Mayor Zimmerman.
The City Council recessed to Closed Session at 5:31 PM for the purpose listed below.
1.CONFERENCE WITH LEGAL COUNSEL ‐ EXISTING
LITIGATION – Pursuant to Government Code Section
54956.9(d)(1) —
Fuhrman v. City of Menifee, Menifee Code Enforcement, Riverside County Superior Court Case No. SWC 19042
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:01 PM. City Attorney Jeffrey Melching stated there was no reportable action from Closed Session.
2. ROLL CALL
Present: Dean Deines, Bob Karwin, Matthew Liesemeyer, Lesa Sobek, Bill Zimmerman
Absent: None
3. WORDS OF INSPIRATION
Senior Advisory Committee Member Linda Blanch provided the words of inspiration.
4. PLEDGE OF ALLEGIANCE
Senior Advisory Committee Member Linda Blanch led the flag salute.
5. PRESENTATIONS
5.1 Redistricting Process and Draft Map Update (6:05 PM Start) Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 1
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
Mayor Zimmerman introduced City Consultant Andrew Westall with Bear Demographics. Mr. Westall provided a presentation and reported on the current district maps; Draft Map No. 1; Draft Map No. 2; and how the public can provide public input.
Councilmember Sobek inquired about the residential population in areas along Haun Road and the I-215 Freeway.
The City Council stated their concerns on dividing the Oasis Community and requested the Community be left in one district.
Councilmember Sobek requested the District 3 City Council boundary be redrawn along Haun Road and suggested the community of Tierra Shores be kept within District 3 and utilize Domenigoni Parkway as the district boundary.
Councilmember Liesemeyer inquired about adjusting the District 1 and 2 boundary line along the backside of La Ladara Park and keeping Audie Murphy Ranch within District 2.
Councilmember Karwin stated he concurred with Councilmember Liesemeyer’s suggestion for the boundary along La Ladara Park. Councilmember Karwin also stated he was in favor of draft map 2 for District 1 and would be in favor of utilizing the I-215 Freeway as a boundary line throughout the City and keeping Sprit Park and the adjacent neighborhood in District 2.
Mayor Zimmerman stated he would be in favor of adjusting the District boundary lines to be drawn along the I-215 Freeway and Newport Road as much as possible. Mayor Zimmerman concurred with Councilmember Sobek and stated the Tierra Shores Community should remain in District 3.
5.2 Fire Department Quarterly Update
Menifee Fire Chief Lonny Olson provided a presentation and reported on the City of Menifee incident report; response time report; calls for service; fire marshal stats; winter safety tips; Canyon Lake automatic aid agreement; 2022 operating plan; mutual aid; and response statistics.
The City Council inquired about preparing the report, an automatic aid agreement with Murrieta, medical aid assistance in Menifee, Canyon Lake’s fire agreements.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
None.
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended.
Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 2
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
Crumble Cookie Ribbon Cutting
Sun City Civic Association Health Fair
Councilmember Sobek reported on the meetings and events she attended. Liberty High School Dedication
Boys and Girls Club Check Presentations
Francis Scott WWII Veteran’s Veteran 98 th Birthday
Riverside County Board of Supervisors Meeting
Menifee Interfaith Council Meeting
Councilmember Sobek announced that there would be a bulky item pickup event on Saturday, February 5, 2022.
Councilmember Deines reported on the meeting he attended. Riverside Transit Agency (RTA) Meeting
Zimmerman reported on the meetings and events he attended. Neighbors Business Mixer
Liberty High School Dedication
Tour at MSJC’s New Stadium
Western Riverside Counties Projects and Programs Committee Meeting Crumble Cookie Ribbon Cutting
Event Honoring the Zeider’s Family
Chamber Wake Up Coffee at Rustic Ranch
Councilmember Liesemeyer acknowledged Menifee Police Department and their coordination with the local schools.
9. APPROVAL OF MINUTES
9.1 January 19, 2022 Minutes
The minutes were approved unanimously (5-0) with no modifications.
10. CONSENT CALENDAR
Councilmember Sobek requested to pull Item No. 10.4. Councilmember Liesemeyer requested to pull Item No. 10.6.
The remainder of the Consent Calendar was approved by the following vote.
MOVER: Matthew Liesemeyer
SECONDER: Lesa Sobek
Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 3
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher List dated 01/14/2022, and the Payroll Register/Other EFT’s dated 01/03/2022, 01/05/2022, 01/07/2022, and 01/11/2022, which have a total budgetary impact of $1,973,803.68.
10.3 Assembly Bill 361 Findings for Remote Meetings
ACTION
1. Adopted Resolution No. 22-1118, with findings related to the state of emergency due to COVID-19, authorizing the City Manager to continue to implement teleconference accessibility to conduct all public meetings pursuant to Assembly Bill 361.
10.4 Behavioral Health Memorandum of Understanding for Crisis/Triage Mental Health Services
Councilmember Sobek inquired about the program. Chief Walsh provided a presentation and reported on the Community Behavioral Health Assessment Team (CBAT); statistics of calls; CBAT units in the region; Homeless Housing Opportunities, Partnership & Education Program (HHOPE) highlights and statistics; and Home Connect.
Councilmember Sobek stated her support for the item.
Councilmember Karwin inquired about Home Connect and requested distribution of the information.
Officer Jason Cobb introduced himself.
ACTION
1. Approved and authorized the City Manager, or his designee, to enter into a Memorandum of Understanding with the County of Riverside, on behalf of Riverside University Health Systems – Behavior Health (RUHS – BH).
MOVER: Lesa Sobek
SECONDER: Bob Karwin
Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 4
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
AYES: Deines, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: Liesemeyer
10.5 Recycled Water Accelerated Retrofit Program at La Ladera Park ACTION
1. Authorized participation in the Eastern Municipal Water District’s (EMWD) Recycled Water Accelerated Retrofit Program (ARP) for La Ladera Park; and
2. Authorized the City Manager to execute the necessary documents to participate in EMWD’s Recycled Water ARP, including but not limited to, the Notice of Intent and Contact Form; and
3. Authorized the City Manager to approve participation in future recycled water projects under the Recycled Retrofit Water ARP as identified by EMWD and City staff to the benefit of the City.
10.6 Final Map and Agreements for Parcel Map 37145, On Deck, by VSK Investments, LLC.
Councilmember Liesemeyer stated he would need to recuse himself from this item.
ACTION
1. Approved and authorized the City Manager to execute security agreements for streets and drainage improvements to guarantee completion of required improvements associated with Parcel Map (PM) 37145 located at the intersections of Trumble Road and Highway 74, and
2. Approved and authorized the City Manager to execute Maintenance Services Community Facilities District agreement for PM 37145; and
3. Approved and authorize the filing of the final map for PM 37145.
MOVER: Bill Zimmerman
SECONDER: Dean Deines
10.7 Acceptance of Public Improvements, Menifee Town Center, Tract Map 37179 by Lennar Homes of California, Inc.
ACTION
1. Accepted the public streets/drainage, water system, and sewer system improvements for Tract Map (TM) 37179, located west of Haun Road and north of La Piedra Road; and
2. Approved the 90% bond reduction for TM 37179.
11. PUBLIC HEARING ITEMS
11.1 Community Development Block Grant 2022-2027 Consolidated Plan Preliminary Priorities Discussion
Management Analyst Edna Lebron introduced City Consultants Maria Gallegos and Kristine Gaa with Michael Baker International. Ms. Gallegos provided a presentation and reported on what a consolidated plan is; data and outreach; community outreach; organization interviews; survey results; housing programs to consider; community Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 5
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
facilities and services; homeless needs; economic development; infrastructure; social services; broadband needs; timeline; what is an impediment; housing discrimination; and next steps.
The City Council inquired about the survey questions, obtaining the raw data for the surveys, reporting documents and training, funds used for animal rescue, senior/youth recreational facility, park or community center opportunities in Quail Valley.
Ms. Lebron stated that the community of Quail Valley is no longer considered a disadvantage community per the Department of Housing and Urban Development (HUD).
Councilmember Liesemeyer commented on the disadvantaged status of Quail Valley and inquired about how to update the status. City Manager Armando Villa commented on the options staff could research.
Mayor Zimmerman opened the public hearing at 8:00 PM. Acting City Clerk Stephanie Roseen stated the public hearing was legally noticed and there was not correspondence received. There were no public comments. Mayor Zimmerman closed the public hearing at 8:01 PM.
ACTION
1. Received the summary of community outreach and process for the City's next five-year 2022-2027 Consolidated Plan for the use of U. S. Department of Housing and Urban Development Federal Community Development Block Grant funds by the City's Community Development Department; and
2. Discussed and provided feedback regarding priorities for the next five-year Consolidated Plan activities and programs.
12. DISCUSSION ITEMS
12.1 Memorandum of Understanding with Menifee Global Medical Center City Manager Armando Villa introduced the item, Managing Director of KPC Global Management Peter Baronoff, and Economic Development Director Gina Gonzalez.
Ms. Gonzalez provided a presentation and reported on the background of the item and an overview of the memorandum of understanding.
Mr. Baronoff introduced himself and discussed the needs of the hospital.
The City Council inquired about opportunities the hospital had explored and plans for the 35-acre campus.
Councilmember Sobek commented on the needs and the importance of health care for the community.
Councilmember Liesemeyer stated his concerns with the City’s involvement with a private business and questioned the surrounding hospital expansions.
Councilmember Sobek stated she would be in favor of approving the Memorandum of Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 6
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
AYES: Deines, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
Understanding (MOU) but any money spent would need to be approved by the City Council.
Mr. Baronoff provided an explanation on the hospital's business plan.
Mayor Pro Tem Deines stated the reasons he was in support of the MOU.
Mayor Zimmerman stated the reasons he was in support of the MOU and explained the City’s goodwill efforts over the years.
ACTION
1. Approved and authorized the City Manager to execute a Memorandum of Understanding between the City of Menifee and Menifee Global Medical Center.
MOVER: Bill Zimmerman
SECONDER: Dean Deines
12.2 Welcome Home Vietnam Veterans Day
City Manager Armando Villa introduced Community Services Director Jonathan Nicks and Community Services Manager Mariana Mitchell. Ms. Mitchell introduced the item and reported on the City’s current Veteran events and programs; overview of Welcome Home Vietnam Veterans Day; and the proposed event.
Mayor Pro Tem Deines provided an explanation of his request for the event and stated he envisioned this as a onetime event to honor Veterans.
Councilmember Karwin stated his support for the item and suggested the event take place outdoors.
Councilmember Sobek stated her support for the item and suggested inviting the public and public schools, and holding the event every couple of years as a day time event.
Councilmember Liesemeyer stated his supported for the event.
Mayor Pro Tem Deines stated the importance of staff reaching out to the veteran organizations to gather information on what the veterans would like to see in the event. Mayor Pro Tem suggested staff research and create a challenge coin to be handed out and having a keynote speaker.
13. CITY ATTORNEY REPORTS
None.
Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 7
Menifee Mayor and City Council February 16, 2022
Menifee Mayor and City Council February 2, 2022
14. CITY MANAGER REPORTS
City Manager Armando Villa stated the midyear budget and strategic plan was tentatively scheduled for the March 2, 2022 City Council meeting.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
City Manager provided an overview of current list future item requests. Councilmember Liesemeyer confirmed the Canyon Lake fire services item could be removed. Mayor Pro Tem Deines confirmed the pet licensing item and animal services item could be removed.
Councilmember Sobek requested a discussion item to overview the timeline of the Holland Road Overpass. Councilmember Karwin seconded the request.
Mayor Zimmerman requested staff and the Parks, Recreation, and Trails Commission to investigate coordinating a discount day or week for Menifee residents at the Drop Zone Waterpark.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 9:06 PM in memory of Christian (CJ) Libert Delfosse Jr.
Stephanie Roseen, MMC
Acting City Clerk
Item Title: 9.1 February 2, 2022 Minutes
Item Page Number: 8
Menifee Mayor and City Council February 16, 2022
CITY OF MENIFEE
SUBJECT: Warrant Register
MEETING DATE: February 16, 2022
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Financial Services Manager REVIEWED BY: Wendy Preece, Deputy Finance Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Ratify and approve the Voucher List dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 which have a total budgetary impact of $1,927,265,57.
DISCUSSION
The City of Menifee Municipal Code Chapter 3.16.050 requires that the City Council audit payments of demands and directs the City Manager to issue checks. The attached Voucher List and all corresponding invoices have been reviewed and approved for accuracy by the Financial Services Manager and by the Deputy Finance Director. Voucher List dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 have a total budgetary impact of $1,927,265,57.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government
FISCAL IMPACT
As indicated above, Voucher Lists dated 01/28/2022, and the Payroll Register/Other EFT’s dated 01/20/2022, 01/21/2022, 01/25/2022 & 01/26/2022, and the Void Check Listing PE 1/31/2022 have a total budgetary impact of $1,927,265,57, which is included in the fiscal year 2021/22 budget.
Item Title: 10.2 Warrant Register
Item Page Number: 1
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
Warrant Register
February 16, 2022
8 8
2 ATTACHMENTS
1. Voucher List dated 01/28/2022
2. Voucher Credit Card Details
3. Payroll Register/Other EFT’s dated 02/16/2022
4. Void Check Listing PE 1/31/2022
Item Title: 10.2 Warrant Register
Item Page Number: 2
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
1 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51451 1/20/2022 02302 WALT DISNEY TRAVEL CO.,INC CK REQ 1/10 03669 YOUTH LEADER FIELD TRIP 2,115.00 Total : 2,115.00
51452 1/28/2022 00748 4IMPRINT, INC. 9609921 EMPLOYEE WELLNESS PROGRAM SHIRTS 213.28 Total : 213.28
51453 1/28/2022 01276 ADVANTAGE 162661 03595 WINTER MENIFEE MATTERS PRINTING 10,314.01 Total : 10,314.01
51454 1/28/2022 01252 AMAZON CAPITAL SERVICES, INC. 17HK-77G3-JDKY COMM SVCS SUPPLIES 134.68 326.00COVID-19 SUPPLIES1HMM-F1DM-R6FN
217.40COVID-19 SUPPLIES1JNW-3KQQ-NWVR
119.60IT EQUIPMENT FOR PD1KJ1-Q976-TKXJ
120.16PD IT EQUIPMENT1M1N-QGNG-4W37
135.87COVID-19 SUPPLIES1M9J-4YFD-G1GY
14.13COMM SVCS SUPPLIES1TXH-3RRK-7MTK
19.41COVID-19 SUPPLIES1TXH-3RRK-R7JH
208.74COMM SVCS SUPPLIES1WDQ-HHKN-NN4V
18.40COMM SVCS SUPPLIES1WP6-3XVV-LNRT
Total : 1,314.39
51455 1/28/2022 00123 AMBER MANAGEMENT, LLC FEB'22 FEB'22 CITY HALL MONTHLY RENT 46,134.04 29,431.16FEB'22 PD HEADQUARTERS MONTHLY RENTFEB'22
Total : 75,565.20
51456 1/28/2022 00258 AMERICAN FORENSIC NURSES, INC 75405 03571 FEB'22 PD FORENSIC SERVICES 500.00 Total : 500.00
51457 1/28/2022 00883 ANSER ADVISORY MANAGEMENT, LLC 2241 03158 NOV'21 CIP 20-04 PALOMA WASH TRAIL IMPRO 2,185.00 03478 2,817.50NOV'21 CIP 21-16 RANCHO LAVITA RESURFACI2242 Total : 5,002.50
51458 1/28/2022 01607 ARCHITERRA DESIGN GROUP 28882A 03346 OCT'21 ON-CALL LANDSCAPE DESIGN AND INSP 450.00 Total : 450.00
51459 1/28/2022 01516 CN ENGINEERING, INC 03307-06 03307 NOV'21 ON-CALL ENGINEERING SERVICES 350.00 1Page:
Item Title: 10.2 Warrant Register
Item Page Number: 3
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
2 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 350.00 51459 1/28/2022 01516 01516 CN ENGINEERING, INC 51460 1/28/2022 01005 CONTAINER ALLIANCE COMPANY I-110968 03620 PW EQUIPMENT STORAGE CONTAINER 5,629.40 Total : 5,629.40
51461 1/28/2022 00939 COPP CONTRACTING, INC. 2061 03480 NOV'21 CIP 21-16 RANCHO LAVITA RESURFACI 62,449.88 Total : 62,449.88
51462 1/28/2022 01210 CORKY'S PEST CONTROL 2935862 AMR PEST CONTROL SVCS 75.00
85.00WEST ANNEX PEST CONTROL SVCS2954072
Total : 160.00
51463 1/28/2022 00949 CR&R INCORPORATED 000002817 03540 DEC'21 STREET SWEEPING SERVICES 5,705.32 Total : 5,705.32
51464 1/28/2022 00881 D.R. BECHTER CONSULTING INC. 14-002-356 02590 DEC'21 CONSTRUCTION INSPECTION SVCS ON-C 2,970.00 Total : 2,970.00
51465 1/28/2022 01988 DIVERSIFIED DISTRIBUTION 2001857 PD VEHICLE MAINTENANCE 266.43 133.21ENGINEERING VEHICLE MAINTENANCE2001874
Total : 399.64
51466 1/28/2022 01297 ENVIRONMENTAL LOGISTICS, INC 112301 HAZARDOUS WASTE REMOVAL SERVICES 1,696.25 Total : 1,696.25
51467 1/28/2022 00407 ESGIL, LLC 74070 03287 OCT'21 BUILDING & SAFETY PLAN REVIEW SVC 31,951.10 03287 25,564.93NOV'21 BUILDING & SAFETY PLAN REVIEW SVC74452 Total : 57,516.03
51468 1/28/2022 00805 GARY F. HOYT LANDSCAPE CP-2467 03289 OCT'21 LANDSCAPE DESIGN & INSPECTION SVC 3,795.00 03125 1,815.00JUL-DEC'21 CIP 20-04 LANDSCAPE CONSTRUCTCP-2471 Total : 5,610.00
51469 1/28/2022 02305 HANDIWORK, LLC CK REQ 1/19 COMM SVCS INSTRUCTOR PAYMENT 42.00 Total : 42.00
51470 1/28/2022 02029 KEYSTONE INDUSTRIAL MEDICINE 1135 03504 MEDICAL CONSULTATION SERVICES ON CALL/AS 1,500.00 2Page:
Item Title: 10.2 Warrant Register
Item Page Number: 4
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
3 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 1,500.00 51470 1/28/2022 02029 02029 KEYSTONE INDUSTRIAL MEDICINE 51471 1/28/2022 01567 LOZANO SMITH LLP 2154160 DEC'21 CITY LEGAL SVCS 137.50 Total : 137.50
51472 1/28/2022 01031 MENIFEE VALLEY TAEKWONDO ACADE CK REQ 1/20 COMM SVCS INSTRUCTOR PAYMENT 115.91 Total : 115.91
51473 1/28/2022 00847 MIG/HOGLE IRELAND 0072836 03391 MENIFEE VILLAGE SPECIFIC PLAN AMENDMENT 1,880.00 Total : 1,880.00
51474 1/28/2022 01655 MPA, INC 1088 03286 21/22 PROFESSIONAL BACKGROUND INVESTIGAT 1,875.00 Total : 1,875.00
51475 1/28/2022 01576 MYERS & SONS HI-WAY SAFETY 124592 03227 P/W SIGN MAINTENANCE & REPLACEMENT 18,348.10 Total : 18,348.10
51476 1/28/2022 01761 P.L. PERRIN & ASSOCIATES 21-25 03285 PD POLYGRAPH SVCS 1,350.00 03285 270.00PD POLYGRAPH SVCS21-26
03285 540.00PD POLYGRAPH SVCS22-01
Total : 2,160.00
51477 1/28/2022 01160 PAYPRO ADMINISTRATORS 031734 DEC'21 COBRA INSURANCE 60.00 Total : 60.00
51478 1/28/2022 01212 R.J. NOBLE COMPANY 205397 P/W MATERIALS & SUPPLIES 202.83 108.49P/W MATERIALS & SUPPLIES205423
114.91P/W MATERIALS & SUPPLIES205548
151.54P/W MATERIALS & SUPPLIES205663
95.67P/W MATERIALS & SUPPLIES205731
Total : 673.44
51479 1/28/2022 00596 SATCOM DIRECT COMMUNICATIONS 7425554 DEC'21 EMERGENCY SATELLITE PHONE SVC 54.25
54.25DEC'21 EMERGENCY SATELLITE PHONE SVC7425555
54.25DEC'21 EMERGENCY SATELLITE PHONE SVC7425556
54.25DEC'21 EMERGENCY SATELLITE PHONE SVC7425557
54.25DEC'21 EMERGENCY SATELLITE PHONE SVC7425558
3Page:
Item Title: 10.2 Warrant Register
Item Page Number: 5
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
4 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 271.25 51479 1/28/2022 00596 00596 SATCOM DIRECT COMMUNICATIONS 51480 1/28/2022 01228 SUN LIFE FINANCIAL 935452 JAN'22 JAN'22 INSURANCE PREMIUMS 30,580.24 Total : 30,580.24
51481 1/28/2022 00965 SUNSTATE EQUIPMENT CO., LLC 10444754-001 P/W EQUIPMENT RENTAL 1,544.97 Total : 1,544.97
51482 1/28/2022 01695 SUSAN SAXE-CLIFFORD 21-1229-5 03284 PD PSYCHOLOGICAL EVALUATION SVCS 425.00 Total : 425.00
51483 1/28/2022 00741 U.S. BANK CORP. PYMT. SYSTEM **1016 City Credit Card Charges 207.00 335.11City Credit Card Charges**1394
395.92City Credit Card Charges**1394
199.00City Credit Card Charges**1394
1,170.92City Credit Card Charges**1632
600.00City Credit Card Charges**1632
229.75City Credit Card Charges**1632
1,888.75City Credit Card Charges**1632
1,038.26City Credit Card Charges**1632
956.00City Credit Card Charges**1632
320.95City Credit Card Charges**1632
415.00City Credit Card Charges**1632
1,660.51City Credit Card Charges**1632
746.00City Credit Card Charges**1632
851.19City Credit Card Charges**1632
163.34City Credit Card Charges**1632
465.00City Credit Card Charges**1678
540.75City Credit Card Charges**1678
540.75City Credit Card Charges**1678
525.00City Credit Card Charges**1678
760.00City Credit Card Charges**3480
118.39City Credit Card Charges**4512
329.65City Credit Card Charges**4538
680.08City Credit Card Charges**4538
175.25City Credit Card Charges**4538
899.00City Credit Card Charges**9199
4Page:
Item Title: 10.2 Warrant Register
Item Page Number: 6
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
5 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51483 1/28/2022 (Continued)00741 U.S. BANK CORP. PYMT. SYSTEM 562.00City Credit Card Charges**9199
187.00City Credit Card Charges**9199
163.16City Credit Card Charges**9739
561.82City Credit Card Charges**9739
134.04City Credit Card Charges**9739
159.96City Credit Card Charges**9739
365.72City Credit Card Charges**9739
207.60City Credit Card Charges**9739
1,106.21City Credit Card Charges**9739
120.22City Credit Card Charges**9962
Total : 19,779.30
51484 1/28/2022 00741 U.S. BANK CORP. PYMT. SYSTEM **1016 City Credit Card Charges 0.99
31.41City Credit Card Charges**1632
46.59City Credit Card Charges**1632
36.44City Credit Card Charges**1632
44.92City Credit Card Charges**3480
100.00City Credit Card Charges**4512
101.54City Credit Card Charges**4512
117.50City Credit Card Charges**4512
100.00City Credit Card Charges**4512
48.87City Credit Card Charges**4538
30.00City Credit Card Charges**9199
54.35City Credit Card Charges**9199
75.00City Credit Card Charges**9739
35.56City Credit Card Charges**9739
45.06City Credit Card Charges**9739
99.65City Credit Card Charges**9739
9.99City Credit Card Charges**9962
Total : 977.87
51485 1/28/2022 01250 VULCAN MATERIALS COMPANY 73163297 P/W MATERIALS & SUPPLIES 133.92
90.51P/W MATERIALS & SUPPLIES73167961
Total : 224.43
51486 1/28/2022 00298 WEX BANK 77463325 DEC'21 CITY VEHICLE FUEL & MAINT CHARGES 35,908.98 5Page:
Item Title: 10.2 Warrant Register
Item Page Number: 7
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
6 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 35,908.98 51486 1/28/2022 00298 00298 WEX BANK 51487 1/28/2022 01198 WHITE HOUSE SANITATION 0001339539 DEC'21 LAZY CREEK PORTABLE RESTROOM SVCS 232.03 202.77DEC'21 LYLE MARSH PORTABLE RESTROOM SVCS0001339540 Total : 434.80
51488 1/28/2022 01524 WRIGHT SEPTIC 34107 FIRESTATION #5 FACILITY MAINTENANCE 485.00 940.00FIRESTATION #5 FACILITY MAINTENANCE34679
Total : 1,425.00
51489 1/28/2022 02006 ACE UNIFORMS, LLC 115573 PD VOLUNTEER UNIFORMS 216.13 Total : 216.13
51490 1/28/2022 00555 ADAME LANDSCAPING, INC. 91231 03488 DEC'21 PARK MAINTENANCE SERVICES & PARK 38,544.06 03487 698.00DEC'21 PLANTER AREA/TURF MAINTENANCE SVC91233 03488 38,544.06JAN'22 PARK MAINTENANCE SERVICES & PARK91518 Total : 77,786.12
51491 1/28/2022 00744 ALLIED TRAFFIC & EQUIP. RENTAL 84884 P/W EQUIPMENT RENTAL 315.00 1,848.75P/W SIGN MAINTENANCE & REPLACEMENT84940
78.75P/W EQUIPMENT RENTAL84945
Total : 2,242.50
51492 1/28/2022 00570 AMERICAN LEGAL PUBLISHING CORP 14214 CA CODE ANNUAL INTERNET RENEWAL 350.00 Total : 350.00
51493 1/28/2022 01948 APPLEONE EMPLOYMENT SERVICES 01-6118255 TEMP EMP SVCS PE 11/20/21 2,872.00 2,286.80TEMP EMP SVCS PE 11/27/2101-6126625
2,373.01TEMP EMP SVCS PE 12/04/2101-6133271
2,361.60TEMP EMP SVCS PE 12/11/2101-6140349
2,361.60TEMP EMP SVCS PE 12/18/2101-6148981
2,218.88TEMP EMP SVCS PE 12/25/2101-6158003
463.68TEMP EMP SVCS PE 1/01/2201-6163226
Total : 14,937.57
51494 1/28/2022 00171 CALBO 14851 CALBO WEBINAR FOR B&S 280.00 Total : 280.00
6Page:
Item Title: 10.2 Warrant Register
Item Page Number: 8
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
7 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51495 1/28/2022 02191 CALIFORNIA INTERGOVERNMENTAL, RISK AUTHORITY (CIRA)INV-004145 WORKERS COMP PREMIUM QTR ENDING 3/31/22 121,381.00 Total : 121,381.00
51496 1/28/2022 02195 CINTAS CORPORATION NO. 2 5088249357 FIRST AID KITS 303.93 142.68FIRST AID KITS5088249369
159.86FIRST AID KITS5092060830
237.41FIRST AID KITS5092060837
233.87FIRST AID KITS5092060872
121.35FIRST AID KITS5092060878
Total : 1,199.10
51497 1/28/2022 01699 CONCENTRA HEALTH SERVICES, INC 73779490 03680 PRE-EMPLOYMENT TESTING SVCS 3,124.00 Total : 3,124.00
51498 1/28/2022 01995 D'ALESSANDRO, TOMMY CK REQ 1/6 PER DIEM FOR ARREST & CONTROL TRAINING 359.50 Total : 359.50
51499 1/28/2022 02312 DOMINGUEZ, JENNIFER CK REQ 12/22 PER DIEM FOR CAPPO CONFERENCE 228.50 Total : 228.50
51500 1/28/2022 00871 DOWNTOWN FORD SALES 319287 03118 PW/CONSTRUCTION MANAGEMENT SERVICE TRUCK 31,793.71 Total : 31,793.71
51501 1/28/2022 00161 EASTERN MUNICIPAL WATER DIST. 500000191 1/6 DEC'21 FIRE STATION #76 WATER SVCS 244.57 391.91NOV'21 FIRE STATION #76 WATER SVCS500000191 12/06/21 253.99DEC'21 LLMD ZONE 3 WATER SVCS500012382 1/4
1,371.95DEC'21 LLMD ZONE 3 WATER SVCS500029235 1/4
632.68DEC'21 CSA 145 WATER SVCS500036121 1/4
201.82DEC'21 WATER SVCS FIRE STATION #5500036595 1/4
292.89DEC'21 LLMD ZONE 38 WATER SVCS500049745 1/4
391.48DEC'21 CSA 145 WATER SVCS500056016 1/4
602.33DEC'21 CSA 145 WATER SVCS500056017 1/4
353.31DEC'21 LLMD ZONE 47 WATER SVCS500061346 1/4
214.49DEC'21 LLMD ZONE 3 WATER SVCS500064203 1/5
223.53DEC'21 LLMD ZONE 3 WATER SVCS500064230 1/4
351.13DEC'21 LLMD ZONE 3 WATER SVCS500065258 1/5
278.30DEC'21 LLMD ZONE 3 WATER SVCS500065261 01/05/22
7Page:
Item Title: 10.2 Warrant Register
Item Page Number: 9
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
8 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51501 1/28/2022 (Continued)00161 EASTERN MUNICIPAL WATER DIST. 1,234.32DEC'21 LLMD ZONE 69 WATER SVCS500069563 1/05/22 1,861.73NOV'21 LLMD ZONE 69 WATER SVCS500069563 12/03/21 1,412.64DEC '21 LLMD ZONE 69 WATER SVCS500069564 01/05/22 1,924.01NOV '21 LLMD ZONE 69 WATER SVCS500069564 12/03/21 484.45DEC '21 CSA 145 WATER SVCS-NOR500069659 01/05/22 302.18NOV'21 CSA 145 ROW WATER SVCS500071797 12/03/21
234.88DEC '21 LLMD ZONE 77 WATER SVCS500072316 01/05/2022 424.93DEC'21 LLMD ZONE 81 WATER SVCS500074611 1/04/22
598.97DEC'21 AMR SPORTS PARK WATER SVCS500075952 1/05/22 312.06DEC'21 AMR SPORTS PARK IRRIGATION500076871 12/22/21 1,051.30DEC'21 AMR ROW WATER SVCS500079022 1/05/22
877.11DEC'21 FIRE STATION #7 WATER SVCS500079969 1/04/22 223.89DEC'21 ZONE 167 WATER SVCS500083873 1/06/22
469.37DEC'21 CITY HALL WATER SVCS500084101 1/04/22
2,310.50DEC'21 AMR SILVERSTAR PARK WATER SVCS500084513 1/04/22 247.69DEC'21 CFD 2015-2 ANNEXATION 34 ZONE 34500087081 01/10/22 441.70DEC'21 CSA 145 WATER SVCS LAZY CREEK500099235 01/04/22 470.01DEC'21 CHERRY HILLS BLVD STREET MEDIAN R500104746 01/04/2022 327.85DEC'21 WATER SVC SENIOR CENTER500146772 01/04/22
360.70NOV'21 CSA 33 WATER SVCS500153535 12/06/21
319.70NOV'21 LLMD ZONE 3 WATER SVCS500160208 12/02/21
294.30DEC'21 AIR GAP CONSTRUCTION WATER500163394 12/30/21 Total : 21,988.67
51502 1/28/2022 00161 EASTERN MUNICIPAL WATER DIST. 500000768 1/6 DEC'21 FIRESTATION #76 WATER SVCS 114.39 122.26NOV'21 FIRESTATION #76 WATER SVCS500000768 12/6
118.11DEC'21 LLMD ZONE 3 WATER SVCS500010197 1/4
83.12DEC'21 LLMD ZONE 3 WATER SVCS500015569 1/5
138.94DEC'21 LLMD ZONE 3 WATER SVCS500035570 1/4
142.84DEC'21 LLMD ZONE 38 WATER SVCS500049740 1/4
176.75DEC'21 LLMD ZONE 38 WATER SVCS500049742 1/4
153.19DEC'21 LLMD ZONE 38 WATER SVCS500049743 1/4
77.24DEC'21 LLMD ZONE 37 WATER SVCS500058727 1/4
193.08DEC'21 LLMD ZONE 3 WATER SVCS500059674 1/4
138.81DEC'21 LLMD ZONE 3 WATER SVCS500064205 1/5
138.91NOV'21 LLMD ZONE 3 WATER SVCS500064230 12/2
8Page:
Item Title: 10.2 Warrant Register
Item Page Number: 10
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
9 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51502 1/28/2022 (Continued)00161 EASTERN MUNICIPAL WATER DIST. 132.95DEC'21 CSA 145 ROW WATER SVCS500071797 01/05/2022
75.11DEC'21 LLMD ZONE 81 WATER SVCS500073607 1/05/22
126.27DEC'21 BRADLEY RD ROW WATER SVCS500074646 1/04/21
93.40NOV'21 BRADLEY RD ROW WATER SVCS500074646 12/2/21
197.06DEC'21 AMR SPORTS PARK WATER SVCS500075951 1/05/21 195.75DEC'21 AMR SPORTS PARK WATER SVCS500077836 1/05/22
74.98DEC'21 LLMD ZONE 77 WATER SVCS500079270 1/05/22
188.93DEC'21 FIRE STATION #7 WATER SVCS500079968 1/04/22 200.65NOV'21 LLMD ZONE 167 WATER SVCS500083873 12/06/21
78.76DEC'21 AMR SILVERSTAR PARK WATER SVCS500084125 1/04/22 120.98DEC'21 HIDDEN HILLS PARK RESTROOM WATER500084613 1/05/22 110.71DEC'21 WATER SVCS NORTH ANNEX BLDG500096665 01/04/22 183.86DEC'21 CSA 145 WATER SVCS500099169 01/04/2022
74.85DEC'21 LLMD ZONE 3 WATER SVCS500136045 01/04/22
177.96DEC'21 LLMD ZONE 3 WATER SVCS500136046 01/04/22
188.01DEC'21 LLMD ZONE 3 WATER SVCS500151224 01/04/22
158.42DEC'21 CSA 33 WATER SVCS- ENCANTO DR500153535 01/06/2022 120.72DEC'21 RANCHO RAMONA PARK WATER SVCS500154617 01/06/22 126.96NOV'21 RANCHO RAMONA PARK WATER SVCS500154617 12/06/21 113.33DEC'21 CSA 33 WATER SVCS500154618 01/10/22
97.90NOV'21 CSA 33 WATER SVCS500154618 12/06/21
165.46DEC'21 LLMD ZONE 3 WATER SVCS500157631 01/04/22
133.57DEC'21 LLMD ZONE 3 WATER SVCS500158562 01/05/22
112.14NOV'21 LLMD ZONE 3 WATER SVCS500163592 12/03/21
Total : 4,846.37
51503 1/28/2022 00161 EASTERN MUNICIPAL WATER DIST. 500000508 1/5 DEC'21 CSA 145 WATER SVCS 19.98
42.32DEC'21 LLMD ZONE 3 WATER SVCS500000711 1/4
32.33DEC'21 FIRE STATION #76 WATER SVCS500004008 1/6
34.32NOV'21 FIRE STATION #76 WATER SVCS500004008 12/06
27.24DEC'21 LLMD ZONE 3 WATER SVCS500012499 1/4
28.06DEC'21 CSA 145 WATER SVCS500025389 1/4
49.86DEC'21 LLMD ZONE 3 WATER SVCS500036123 1/4
74.85DEC'21 LLMD ZONE 38 WATER SVCS500049741 1/4
73.24DEC'21 CSA 145 WATER SVCS500056015 1/4
49.65DEC'21 SPIRIT PARK IRRIGATION WATER SVCS500069405 01/04/22 9Page:
Item Title: 10.2 Warrant Register
Item Page Number: 11
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
10 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51503 1/28/2022 (Continued)00161 EASTERN MUNICIPAL WATER DIST.
24.48DEC'21 WATER SVC NORTH ANNEX500073302 1/04/22
27.28DEC'21 LLMD ZONE 3 WATER SVCS500078190 1/05/22
52.77DEC'21 SUN CITY ROW IRRIGATION500079012 1/04/22
63.13NOV'21 SUN CITY ROW IRRIGATION500079012 12/2/21
44.28DEC'21 FIRE STATION #7 WATER SVCS500079488 1/04/22
19.91DEC'21 AUDIE MURPHY RD SOUTH WATER SVCS500083336 1/04/22
59.83DEC'21 CSA 145 WATER SVCS500083890 1/05/22
19.98DEC'21 HIDDEN HILLS PARK IRRIGATION SVCS500084615 01/05/22
66.24DEC'21 CENTRAL PARK WATER SVCS500086730 01/05/2022
70.11DEC'21 CENTENNIAL PARK WATER SVCS500087044 01/05/22
70.59DEC'21 LLMD ZONE 3 WATER SVCS500136663 01/06/22
60.92NOV'21 LLMD ZONE 3 WATER SVCS500136663 12/06/21
59.31DEC'21 FIRE STATION #7 WATER SVCS500138106 01/05/2022
24.48FIRE STATION #68 WATER SVCS500138108 01/05/22
18.18DEC'21 LLMD ZONE 3 WATER SVCS500145028 01/06/22
31.22NOV'21 LLMD ZONE 3 WATER SVCS500145028 12/06/21
44.27DEC'21 WATER SVCS ANNEX BLDG500147167 01/04/22
74.85DEC21' LLMD ZONE 2 WATER SVCS500149389 01/04/22
65.01DEC'21 LLMD ZONE 3 WATER SVCS500158962 01/04/22
Total : 1,328.69
51504 1/28/2022 00024 FEDEX 7-600-75057 DEC'21 EXPRESS DELIVERY SVCS 33.03
13.17DEC'21 EXPRESS DELIVERY SVCS7-615-98907
Total : 46.20
51505 1/28/2022 02315 FLORES, WILLIAM CK REQ 1/18 PER DIEM FOR DUI TRAINING 318.00 Total : 318.00
51506 1/28/2022 01142 FRONTIER CALIFORNIA INC. 310-150-0013 01/06 JAN'22 CITY HALL PRI CIRCUIT 433.98 140.98JAN'22 SENIOR CENTER FIOS SVCS323-159-1679 01/10
503.39JAN'22 MENIFEE PD FIOS SVCS323-160-9666 01/07
990.00JAN'22 CITY HALL EIA SERVICES951-197-0298 01/04
420.10JAN'22 MENIFEE PD EVPL LIVE SCAN951-197-0673 01/01 2,396.90DEC'21-JAN'22 LAZY CREEK EIA SVCS951-197-0823 1/1/22 135.80JAN'22 FIRESTATION #7 FIOS SVCS951-679-0060 01/07 689.83JAN'22 PW YARD FIOS SVCS951-679-2323 01/06
10Page:
Item Title: 10.2 Warrant Register
Item Page Number: 12
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
11 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51506 1/28/2022 (Continued)01142 FRONTIER CALIFORNIA INC. 180.97JAN'21 ALARM CITY HALL951-679-3592 01/04
661.43JAN' 22 MENIFEE PD SUBSTATION FIOS951-679-7031 01/01 112.46JAN'22 LAZY CREEK ALRM SVCS951-679-8153 01/04
Total : 6,665.84
51507 1/28/2022 00139 GHA TECHNOLOGIES INC 101178398 03187 SURFACE LAPTOPS FOR PD 1,948.19 03187 18,553.60SURFACE LAPTOPS FOR PD101184317
Total : 20,501.79
51508 1/28/2022 00908 GOSCH AUTO GROUP 5037144 PD VEHICLE MAINTENANCE 28.49 Total : 28.49
51509 1/28/2022 02309 GRIDIRON TRAINING CK REQ 1/13 FTO UPDATE WEBINAR 300.00 Total : 300.00
51510 1/28/2022 02287 HUNTER, ROCHELLE CK REQ 1/18 PER DIEM FOR BASIC CRISIS NEGOTIATION 318.00 Total : 318.00
51511 1/28/2022 01043 IMPERIAL SPRINKLER SUPPLY 4913915-00 SUPPLIES FOR TREE LIGHTING EVENT 256.08 Total : 256.08
51512 1/28/2022 02145 INLAND EMPIRE MAGAZINE INV48854 JAN'22 INLAND EMPIRE MAGAZINE ADS 1,995.00 Total : 1,995.00
51513 1/28/2022 01090 INTELESYONE 100542 03658 INTELESYS SUPPORT RENEWAL 19,461.00 Total : 19,461.00
51514 1/28/2022 01678 JACOBS, NATALIE CK REQ 1/21 PER DIEM FOR LCW EMPLOYMENT LAW CONFEREN 201.00 Total : 201.00
51515 1/28/2022 02204 JOLLY JUMPS CK REQ 1/12 JUMPERS FOR SPRING FEST 949.00 Total : 949.00
51516 1/28/2022 00128 LOWES 901618-ICWEVB PD FACILITY MAINTENANCE 215.99
25.59PD FACILITY MAINTENANCE901668-ICWEVC
44.24PD FACILITY MAINTENANCE902120-ICWEUU
118.49AMR FACILITY MAINTENANCE920455-ICSQZD
11Page:
Item Title: 10.2 Warrant Register
Item Page Number: 13
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
12 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 404.31 51516 1/28/2022 00128 00128 LOWES 51517 1/28/2022 02081 LOZANO, GABE CK REQ 1/6 PER DIEM FOR ARREST & CONTROL TRAINING 359.50 Total : 359.50
51518 1/28/2022 02047 MARCINKO, AMBER CK REQ 1/6 PER DIEM FOR ARREST & CONTROL TRAINING 359.50 Total : 359.50
51519 1/28/2022 01666 MELTON, BRYAN CK REQ 1/21 PER DIEM FOR LCW EMPLOYMENT LAW CONFEREN 288.20 Total : 288.20
51520 1/28/2022 00872 MENIFEE CAR WASH COM-SEPT2021 BLDG & SFTY VEHICLE MAINTENANCE 137.09 Total : 137.09
51521 1/28/2022 00690 MMASC 4159 MMASC MEMBERSHIP DUES 90.00 Total : 90.00
51522 1/28/2022 01605 MOBILE MODULAR MANAGEMENT CORP 300635989 MOBILE MODULAR RENTAL 107.88 Total : 107.88
51523 1/28/2022 01558 OCCUPATION HEALTH CENTERS, OF CALIFORNIA72843866 PRE-EMPLOYMENT TESTING SVCS 287.50 172.50PRE-EMPLOYMENT TESTING SVCS73778722
Total : 460.00
51524 1/28/2022 01130 O'REILLY AUTO PARTS 4746-279076 PD VEHICLE MAINTENANCE 38.79
38.79PD VEHICLE MAINTENANCE4746-279077
Total : 77.58
51525 1/28/2022 01559 PACIFIC PRODUCTS & SVCS. LLC 29598 P/W SIGN MAINTENANCE & REPLACEMENT 1,762.29 Total : 1,762.29
51526 1/28/2022 01096 PAPER RECYCLING & SHREDDING, SPECIALISTS INC.504535 CITY HALL DOC SHREDDING SVCS 95.00 Total : 95.00
51527 1/28/2022 02141 PARK, CHALON CK REQ 1/6 PER DIEM FOR ARREST & CONTROL TRAINING 359.50 Total : 359.50
51528 1/28/2022 01843 PARKHOUSE TIRE, INC 2010773313 FLEET PROFESSIONAL SVCS 504.00 12Page:
Item Title: 10.2 Warrant Register
Item Page Number: 14
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
13 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51528 1/28/2022 (Continued)01843 PARKHOUSE TIRE, INC
1,302.71PD VEHICLE TIRES2010773628
Total : 1,806.71
51529 1/28/2022 02160 PB LOADER CORPORATION IN0018581 03651 PW MATERIALS AND SUPPLIES 2,942.56 Total : 2,942.56
51530 1/28/2022 00373 PITNEY BOWES GLOBAL FIN. SERV. 3104994260 FY21/22 POSTAGE MACHINE LEASE 1,289.61 Total : 1,289.61
51531 1/28/2022 01065 PRUDENTIAL OVERALL SUPPLY 23262776 P/W UNIFORM LAUNDRY SVCS 169.83
35.94FLEET PROFESSIONAL SERVICES23262777
Total : 205.77
51532 1/28/2022 02313 RAMIREZ, MARITSA CK REQ 12/22 PER DIEM FOR CAPPO CONFERENCE 138.50 Total : 138.50
51533 1/28/2022 00301 RIGHTWAY 296164 P/W EQUIPMENT RENTAL 5.00 223.50P/W EQUIPMENT RENTAL296614
Total : 228.50
51534 1/28/2022 00359 RIVERSIDE COUNTY, RECORDER 21-514429 PROJECT RECORDINGS 50.00
50.00PROJECT RECORDINGS21-514475
50.00PROJECT RECORDINGS21-514494
50.00PROJECT RECORDINGS21-514557
Total : 200.00
51535 1/28/2022 00456 ROGERS, ANDERSON, MALODY 67761 03616 AUDITING SERVICES FY2021/22 3,360.00 Total : 3,360.00
51536 1/28/2022 00803 SCS ENGINEERS 0423108 03318 NOV'21 ON-CALL RECOVERABLE ENGINEERING S 765.00 Total : 765.00
51537 1/28/2022 01727 SESAC PERFORMING RIGHTS, LLC 10532947 MUSIC PERFORMANCE LICENSE FOR 2022 1,669.00 Total : 1,669.00
51538 1/28/2022 00046 SOUTHERN CALIFORNIA EDISON 700021216873 12/21 DEC'21 CSA 145-IRRIGATION SVCS 1,142.88 102.99DEC'21 CSA 33 STREET LIGHT SVCS700035766267 1/4
13Page:
Item Title: 10.2 Warrant Register
Item Page Number: 15
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
14 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51538 1/28/2022 (Continued)00046 SOUTHERN CALIFORNIA EDISON
73.90DEC'21 2015-2 ANNEXATION #12 TRAFFIC SIG700055057749 1/6 382.30DEC'21 CENTENNIAL PARK ELECTRIC SVCS700056766363 1/7
48.29DEC'21 NEWPORT BRIDGE LIGHT SVCS700088568320 1/7
49.65DEC'21 COMM SHACK DAILY RD ELECTRIC SVC700167267551 1/11 372.02NOV'21 CITY SIGNAL SVCS700178388906 12/29
1,458.32DEC'21 SENIOR CENTER ELECTRICAL SVCS700210273412 1/7
91.70DEC'21 LLMD ZONE 167 SGNL SVCS700228070080 1/5
92.32DEC'21 LLMD ZONE 167 SIGNAL SVCS700249578216 1/7
65.00DEC'21 LLMD ZONE 167 SAFETY LIGHT SVCS700249783128 1/5
73.77DEC'21 PARK CITY TC-1 SIGNAL SVCS700253176512 1/7/22
97.33DEC'21 CFD 2017-1 TOWN CENTER TRAFFIC SN700268849486 1/11
60.91DEC'21 CFD 2017-1 TOWN CENTER TRAFFIC SG700268863432 1/11
94.70DEC'21 CFD 2017-1TOWN CENTER TRAFFIC SGN700268894249 1/11 327.73DEC'21 CITY STREET LIGHT SVCS700274062026 1/3
200.23JAN'22 DERBY HILL TC-1 SIGNAL SVCS700275721130 1/21/22
60.82JAN'21 DERBY HILL TC-1 SIGNAL SVC700275763768 1/21/22
71.74DEC'21 AMR SILVERSTAR IRRIGATION SVCS700283505883 1/7
87.77DEC'21 CSA 145 IRRIGATION SVCS700285086781 1/4
83.06JAN'22 AMR STREET TRAFFIC SIFNAL SVCS700290354992 1/21/22 115.35DEC'21 MENIFEE RD TC-1 SIGNAL SVCS700316479116 1/4 188.91JAN'22 NEWPORT RD/AMR CFD 2012-1 SGNL SV700318765585 1/22/22 178.37DEC'21 NEWPORT RD/AMR CFD 2012-1 SGNL SV700318765585 12/21 306.47DEC'21 PW MOC ELECTRICAL SVCS700325024513 1/4
127.78NOV'21 AMR STREET LIGHT SVCS700344343273 12/28
149.78DEC'21 AMR STREET LIGHT SVCS700344343273 12/28
188.20DEC'21 BRIGGS RD SGNL SVC700351649393 01/06
519.93OCT'21 CFD 2017-1 STREET LIGHT & IRRIGAT700354571622 11/23 574.51NOV'21 CFD 2017-1 STREET LIGHT & IRRIGAT700354571622 12/23 245.33DEC'20 CFD 2012-1 AMR STREETLIGHT SVCS700362876640 01/03
57.83DEC'21 CSA 80 STREET LIGHTS700413389590 12/28
2,792.98DEC'21 FIRE STATIONS ELECTRICAL SVCS700449636167 12/27 4,133.79DEC'21 AMR SPORTS PARK ELECTRIC SVCS700600041741 12/20
77.76DEC'21 COTT/MURRIETA RD TRAFFIC SGNL SVC700647813231 01/11
72.02NOV '21 AMR ROW ELECTRIC SVCS700667949522 12/28
Total : 14,766.44
14Page:
Item Title: 10.2 Warrant Register
Item Page Number: 16
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
15 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51539 1/28/2022 00046 SOUTHERN CALIFORNIA EDISON 431848 03671 CIP19-16 LAZY CREEK NEW SCE METER 2,681.38 Total : 2,681.38
51540 1/28/2022 00046 SOUTHERN CALIFORNIA EDISON 700058132851 1/7 DEC'21 CFD 2015-2 ANNEX 12 TRAFFIC SIGNA 36.47
12.99DEC'21 NEWPORT BRIDGE TRAFFIC SIGNAL700085556771 1/7
17.80DEC'21 CFD 2014-1 TOWN CENTER IRRIGATION700126333652 1/4
30.97DEC'21 LLMD ZONE 167 SAFETY LIGHTS SVCS700225822815 1/11
19.22DEC'21 LLMD ZONE 167 IRRIGATION SVCS700226009741 1/11
29.40DEC'21 PARK CITY LS3 SIGNAL SVCS700253167519 1/7/22
25.16DEC'21 CFD 2015-2 ANNEX 18 STREET LIGHT700288704174 1/7/22
24.68DEC'21 AMR ROW IRRIGATION SVCS700303731902 01/12
31.91NOV'21 AMR ROW IRRIGATION SVCS700303731902 12/13
18.33DEC'21 AMR ROW IRRIGATION SVCS700303753524 1/7/22
18.01DEC'21 AMR ROW IRRIGATION SVCS700303769688 1/7/22
35.81DEC'21 TOWN CENTER IRRIGATION SVCS700308269175 1/112
28.48DEC'21 HIDDEN HILLS PARK ELECTRIC SVCS700327396565 01/07
18.64DEC'21 LLMD ZONE 3 IRRIGATION700451160986 01/04
28.90DEC'21 CSA 84 STREET LIGHT SVCS700548135223 1/3/22
40.46DEC'21 CFD 2015-2 ANNEX 28 STREETLIGHT S700670073115 1/7/21
18.01DEC'21 CFD 2015-2 ANNEX 18, ZONE 19700685745988 1/7/22 Total : 435.24
51541 1/28/2022 01932 SOUTHERN CALIFORNIA NEWS GROUP 0011489636 LEGAL ADVERTISING SVCS 1,899.50 Total : 1,899.50
51542 1/28/2022 01010 STC TRAFFIC, INC. 4957 03323 SEP'21 ON-CALL ENGINEERING SERVICES (REC 4,727.50 Total : 4,727.50
51543 1/28/2022 02085 TALALAY TENNIS CK REQ 1/19 COMM SVCS INSTRUCTOR PAYMENT 750.96 Total : 750.96
51544 1/28/2022 01114 TEMECULA VALLEY PIPE & SUPPLY 916729 CSA 145 FACILITY MAINTENANCE 160.56 Total : 160.56
51545 1/28/2022 01034 TEMECULA WINNELSON CO. 247624 01 CSA 145 PARK MAINTENANCE 78.67 269.05COMM SVCS FACILITY MAINTENANCE248882 01
Total : 347.72
15Page:
Item Title: 10.2 Warrant Register
Item Page Number: 17
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
16 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount 51546 1/28/2022 00098 THE GAS COMPANY 008 125 8251 8 12/28 DEC'21 CSA 145 GAS SVCS 4.93 192.56DEC'21 FIRE STATION #6 GAS SVCS047 7707105 3 12/27
85.58DEC'21 WEST ANNEX SENIOR CTR GAS SVCS064 825 8334 8 12/28 272.02DEC'21 NORTH ANNEX GAS SVCS069 025 8387 8 12/28
654.80DEC'21 FIRE STATION #76 GAS SVCS114 347 5472 4 1/5 Total : 1,209.89
51547 1/28/2022 00714 TPX COMMUNICATIONS 151633696-0 DEC'21-JAN'22 LOCAL & LONG DISTANCE SVCS 1,405.57 Total : 1,405.57
51548 1/28/2022 01430 TRACTOR SUPPLY CREDIT PLAN 7715 12/31 P/W EQUIPMENT MAINTENANCE 380.89 Total : 380.89
51549 1/28/2022 01064 TRI STATE MATERIALS INC 99164 AMR FACILITY MAINT 48.49 Total : 48.49
51550 1/28/2022 00189 VERIZON WIRELESS 9894043038 NOV'21 CITY MOBILE DEVICE CHARGES 7,061.77 8,109.03DEC'21 CITY MOBILE DEVICE CHARGES9896284708
Total : 15,170.80
51551 1/28/2022 01399 VILLA, ARMANDO CK REQ 1/20 TRAVEL PER DIEM FOR CONFERENCE 685.98 Total : 685.98
51552 1/28/2022 02298 VOXX ELECTRONICS CORP. 11099749 P/W VEHICLE MAINTENANCE 195.67 Total : 195.67
51553 1/28/2022 00787 WAGEWORKS, INC. INV3313110 DEC'21 FSA MONTHLY PREMIUM 50.00 Total : 50.00
51554 1/28/2022 01574 WALSH, PAT CK REQ 1/18 PER DIEM FOR LAW ENFORCEMENT SUMMIT 79.00 295.50PER DIEM FOR CPCA TRAININGCK REQ 1/6
Total : 374.50
51555 1/28/2022 01119 WEST COAST ARBORISTS INC. 178367 03661 COMM SVCS PARK MAINT 3,600.00 Total : 3,600.00
51556 1/28/2022 00270 WEST COAST LIGHTS & SIRENS INC 22026 PD VEHICLE MAINTENANCE 114.58 495.44PD VEHICLE MAINTENANCE22071
16Page:
Item Title: 10.2 Warrant Register
Item Page Number: 18
Menifee Mayor and City Council February 16, 2022
01/26/2022
Voucher List
City of Menifee
17 5:12:15PM
Page:vchlist
Bank code : uboc
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 610.02 51556 1/28/2022 00270 00270 WEST COAST LIGHTS & SIRENS INC 51557 1/28/2022 02051 WORLDPAC INC 38752614 PD VEHICLE MAINTENANCE 289.63
23.24PD VEHICLE MAINTENANCE38752632
118.81PD VEHICLE MAINTENANCE38758608
463.67PD VEHICLE MAINTENANCE38763130
10.46PD VEHICLE MAINTENANCE38765382
18.79PD VEHICLE MAINTENANCE38786224
75.74PD VEHICLE MAINTENANCE38786229
18.79PD VEHICLE MAINTENANCE38786231
150.34PD VEHICLE MAINTENANCE38796770
329.15PD VEHICLE MAINTENANCE38976212
18.84PD VEHICLE MAINTENANCE39346374
18.84PD VEHICLE MAINTENANCE39354104
404.34PD VEHICLE MAINTENANCE39415041
46.78P/W VEHICLE MAINTENANCE39435677
18.66PD VEHICLE MAINTENANCE39648751
18.66PD VEHICLE MAINTENANCE39660652
30.34FIRE VEHICLE MAINTENANCE39660657
Total : 2,055.08
Bank total : 758,089.64 107 Vouchers for bank code : uboc 758,089.64Total vouchers :Vouchers in this report 107
17Page:
Item Title: 10.2 Warrant Register
Item Page Number: 19
Menifee Mayor and City Council February 16, 2022
City of Menifee
US Bank Credit Card Detail
Dec'21
Last
Four of
CC Cardholder
Date of
Transaction Description Description Detail
Charge
Initiated For:
Amount Account Number
to be charged
**1394 City Card 12/16/2021 City Credit Card Charges Stater Bros - Supplies for Employee Appreciation Event Non-Departmental 83.90 100-4221-50450 **1394 City Card 12/16/2021 City Credit Card Charges Anady's Trophies - Supplies for Employee Appreciation Event Non-Departmental 251.21 100-4221-50450 **1394 City Card 12/21/2021 City Credit Card Charges Southwest Airlines - Airfare for LCW Conference B.Melton Human Resources 197.96 100-4222-52210 **1394 City Card 12/21/2021 City Credit Card Charges Southwest Airlines - Airfare for LCW Conference N.Jacobs Human Resources 197.96 100-4222-52210 **1394 City Card 12/23/2021 City Credit Card Charges YourCareers.com - Job Advertising for IT Technician Human Resources 199.00 100-4222-50428 **9199 City Card 11/29/2021 City Credit Card Charges Paessler - Network Monitoring System for IT Department IT 899.00 110-4115-51354 **9199 City Card 11/30/2021 City Credit Card Charges Microsoft - Audio Conferencing Licenses IT 200.00 110-4115-51353 **9199 City Card 11/30/2021 City Credit Card Charges Microsoft - Audio Conferencing Licenses IT 92.00 110-4115-51353 **9199 City Card 11/30/2021 City Credit Card Charges Microsoft - Domestic Calling Plan IT 120.00 110-4115-51353 **9199 City Card 11/30/2021 City Credit Card Charges Microsoft - Microsoft 365 Business Subscription IT 150.00 110-4115-51353 **9199 City Card 12/1/2021 City Credit Card Charges Microsoft - One Drive Submittal License Plan IT 30.00 110-4115-51353 **9199 City Card 12/1/2021 City Credit Card Charges Microsoft - Microsoft Defender Software Description IT 5.00 110-4115-51353 **9199 City Card 12/1/2021 City Credit Card Charges Microsoft - Exhange Online Subscription Plan IT 152.00 110-4115-51353 **9199 City Card 12/2/2021 City Credit Card Charges Microsoft - One Drive Submittal License Plan IT 30.00 110-4115-51353 **9199 City Card 12/8/2021 City Credit Card Charges Best Buy - IT Supplies IT 54.35 110-4115-51500 **1678 City Card 12/2/2021 City Credit Card Charges Municipal Management Association - Grant Writing Webinar Registration C.Booker PD 15.00 100-4911-52211 **1678 City Card 12/2/2021 City Credit Card Charges Embassy Consulting - Peer Support Training D.Higgins & T.Sik PD 450.00 100-4911-52211 **1678 City Card 12/8/2021 City Credit Card Charges Embassy Consulting - Crisis Intervention Training M.Turrell, T.Dinh & T.Roach PD 375.00 100-4911-52211 **1678 City Card 12/8/2021 City Credit Card Charges California Association of Police Cheifs - Managing Workers' Comp Injuries Training D.Gutierrez PD 150.00 100-4911-52211 **1678 City Card 12/21/2021 City Credit Card Charges Regional Training Center - Records Clerk Training E.Hernandez PD 540.75 100-4911-52211 **1678 City Card 12/22/2021 City Credit Card Charges Regional Training Center - Records Clerk Training A.Lopez PD 540.75 100-4911-52211 **1632 City Card 11/29/2021 City Credit Card Charges Studio Alure - Photography Services for Economic Development Economic Development 285.00 100-4350-51720 **1632 City Card 11/29/2021 City Credit Card Charges IEDC - IEDC Webinar Series for Economic Development Staff Economic Development 899.00 100-4350-52211 **1632 City Card 11/29/2021 City Credit Card Charges VDARA - Hotel Accomodations for ICSC Conference K.Hernandez Economic Development -187.08 100-4350-52210 **1632 City Card 11/29/2021 City Credit Card Charges National Grants Management Association - NGMA Membership Dues M.Cornejo M.Cornejo 174.00 100-4220-52200 **1632 City Card 12/1/2021 City Credit Card Charges Drone Studios - Video Services for Economic Development Economic Development 600.00 100-4350-52800 **1632 City Card 12/2/2021 City Credit Card Charges APA - SB9 Webinar Registration O.Hernandez O.Hernandez 15.00 100-4330-52210 **1632 City Card 12/2/2021 City Credit Card Charges VDARA - Hotel Accomodations for ICSC Conference G.Gonzalez G.Gonzalez 283.45 100-4350-52210 **1632 City Card 12/2/2021 City Credit Card Charges VDARA - Hotel Accomodations for ICSC Conference K.Charters K.Charters 283.45 100-4350-52210 **1632 City Card 12/2/2021 City Credit Card Charges VDARA - Hotel Accomodations for ICSC Conference J.Hermosillo J.Hermosillo 283.45 100-4350-52210 **1632 City Card 12/2/2021 City Credit Card Charges Lowe's - Supplies for Economic Development Economic Development 172.91 100-4350-51600 **1632 City Card 12/3/2021 City Credit Card Charges Print Place - Marketing Supplies for Economic Development Economic Development 1660.51 100-4350-51720 **1632 City Card 12/4/2021 City Credit Card Charges Dollar Tree - Supplies for Employee Appreciation Event Non-Departmental 46.59 100-4221-50450 **1632 City Card 12/6/2021 City Credit Card Charges ICC - Fire Marshall Training J.Baker J.Baker 50.00 100-4446-52211 **1632 City Card 12/6/2021 City Credit Card Charges Statewide Mini Storage - Additional Storage For Community Services Department Community Services 696.00 100-4660-51600 **1632 City Card 12/7/2021 City Credit Card Charges Sheraton Universal - Hotel Accomodations for New Law and Election Conference S.Roseen S.Roseen 690.72 100-4113-52210 **1632 City Card 12/7/2021 City Credit Card Charges Domino's - Meals for City Manager Meeting City Manager 160.47 100-4111-52211 **1632 City Card 12/8/2021 City Credit Card Charges 5.11 Inc. - Fire Marshall Uniforms Fire Marshall 135.38 100-4446-52400 **1632 City Card 12/8/2021 City Credit Card Charges Dollar Tree - Supplies for Employee Appreciation Event Non-Departmental 27.96 100-4221-50450 **1632 City Card 12/9/2021 City Credit Card Charges Target - Supplies for Menifee U Training City Manager 36.44 100-4111-52211 **1632 City Card 12/10/2021 City Credit Card Charges Panera Bread - Meals for Building & Planning Coordination Meeting Planning 89.88 100-4330-51600 **1632 City Card 12/10/2021 City Credit Card Charges Panera Bread - Meals for Building & Planning Coordination Meeting Building & Safety 89.88 100-4331-51600 **1632 City Card 12/10/2021 City Credit Card Charges Gallup - Strengths Builder Test K.Hernandez K.Hernandez 49.99 100-4350-52211 **1632 City Card 12/14/2021 City Credit Card Charges So Cal Fire Prevention Officers - Fire Pump Plan Review Training J.Baker Fire Marshall 40.00 100-4446-52211 **1632 City Card 12/14/2021 City Credit Card Charges Inland Empire Catering - Meals for IT Meeting IT 1848.75 110-4115-51600 **1632 City Card 12/15/2021 City Credit Card Charges Aldi - Supplies for Employee Appreciation Event Non-Departmental 31.41 100-4221-50450 Item Title: 10.2 Warrant Register
Item Page Number: 20
Menifee Mayor and City Council February 16, 2022
City of Menifee
US Bank Credit Card Detail
Dec'21
Last
Four of
CC Cardholder
Date of
Transaction Description Description Detail
Charge
Initiated For:
Amount Account Number
to be charged
**1632 City Card 12/21/2021 City Credit Card Charges Halfmoon Education - Webinar Registration D.Padilla, C.Robinson & R.Chen Engineering 956.00 100-4551-52210 **1632 City Card 12/22/2021 City Credit Card Charges Northern California Fire Prevention Officers Association - Inspection Guide Books for Fire Marshall Fire Marshall 98.45 100-4446-51600 **1632 City Card 12/22/2021 City Credit Card Charges The Toll Roads - The Toll Roads - Replenish City Fleet FastTrak Account Non-Departmental 150.00 100-4221-51600 **1632 City Card 12/22/2021 City Credit Card Charges Sees Candy - Supplies for Economic Development Economic Development 72.50 100-4350-51600 **1632 City Card 12/23/2021 City Credit Card Charges California Association of Public Procurement Officials - CAPPO Conference Registration M.Ramirez M.Ramirez 495.00 100-4220-52210 **1632 City Card 12/23/2021 City Credit Card Charges California Association of Public Procurement Officials - CAPPO Conference Registration J.Dominguez J.Dominguez 495.00 100-4220-52210 **9962 City Card 12/12/2021 City Credit Card Charges Door Dash - Monthly Dash Pass Fee for City Related Meals Non-Departmental 9.99 100-4221-51600 **9962 City Card 12/16/2021 City Credit Card Charges Gracie's Lunchbox - City Council Dinner City Council 120.22 100-4110-51600 **3480 City Card 12/12/2021 City Credit Card Charges Ralph's - Meals for Finance Training Finance 44.92 100-4220-52210 **3480 City Card 12/17/2021 City Credit Card Charges Government Finance Officers Association - CAFR Award Application Fee Finance 760.00 100-4220-51600 **9739 City Card 11/29/2021 City Credit Card Charges 99 Cents Store - Supplies for Tree Lighting Evnet Community Services 91.07 100-4660-51700 22-Xmas **9739 City Card 11/29/2021 City Credit Card Charges Stater Bros - Supplies for Tree Lighting Event Community Services 72.09 100-4660-51700 22-Xmas **9739 City Card 12/1/2021 City Credit Card Charges Bing Banners - Supplies for Tree Lighting Event Community Services 344.54 100-4660-51700 22-Xmas **9739 City Card 12/1/2021 City Credit Card Charges Santa for the Holidays - Supplies for Mighty Me Christmas Event Community Services 425.00 100-4660-51700 **9739 City Card 12/1/2021 City Credit Card Charges Sticker Mule - Pins for Healthy Menifee Program Community Services 194.66 100-4660-51410 **9739 City Card 12/2/2021 City Credit Card Charges Dollar Tree - Supplies for Tree Lighting Event Community Services 35.56 100-4660-51700 22-Xmas **9739 City Card 12/4/2021 City Credit Card Charges Domino's - Meals for Tree Lighting Event Staff Community Services 99.65 100-4660-51700 22-Xmas **9739 City Card 12/8/2021 City Credit Card Charges Stater Bros - Supplies for Senior Center Holiday Event Community Services 94.05 100-4660-51700 **9739 City Card 12/8/2021 City Credit Card Charges Party City - Supplies for Breakfast With Santa Event Community Services 113.55 100-4660-51700 22-Bfast **9739 City Card 12/9/2021 City Credit Card Charges Ono Hawaiian BBQ - Meals for Staff Meeting Community Services 281.64 100-4660-51600 **9739 City Card 12/9/2021 City Credit Card Charges Art Signworks - State Seal for Council Chambers Facilities 775.93 116-4221-51501 **9739 City Card 12/9/2021 City Credit Card Charges Bargain Balloons - Supplies for Employee Appreciation Event Non-Departmental 48.64 100-4221-50450 **9739 City Card 12/10/2021 City Credit Card Charges Smart & Final - Supplies for Breakfast With Santa Event Community Services 134.04 100-4660-51700 22-Bfast **9739 City Card 12/13/2021 City Credit Card Charges Stater Bros - Supplies for Little Learners Program Community Services 159.96 100-4660-51011 **9739 City Card 12/15/2021 City Credit Card Charges Target - Supplies for Supplies for Teen Program Community Services 75.00 100-4660-51011 **9739 City Card 12/18/2021 City Credit Card Charges 5.11 Tactical - Park Ranger Uniforms Community Services -402.38 100-4660-52400 **9739 City Card 12/20/2021 City Credit Card Charges 4Imprint - Supplies for Healthy Menifee Program Community Services 319.82 100-4660-51410 **9739 City Card 12/20/2021 City Credit Card Charges Stater Bros - Supplies for Teen Holiday Event Community Services 45.90 100-4660-51011 **9739 City Card 12/21/2021 City Credit Card Charges Domino's - Meals for Teen Holiday Event Community Services 45.06 100-4660-51011 **1016 City Card 12/1/2021 City Credit Card Charges Academy of Board Certified Environmental Professionals - ABCEP Membership Dues A.Villa A.Villa 207.00 100-4111-52200 **1016 City Card 12/22/2021 City Credit Card Charges Apple, Inc. - Extra Storage for City Manager Iphone City Manager 0.99 100-4111-51600 **4512 City Card 11/29/2021 City Credit Card Charges Liebert Cassidy Whitmore - Refund for Investigation Training Course P.Barberi PD -575.00 100-4911-52211 **4512 City Card 12/2/2021 City Credit Card Charges UPS - Postage for PD PD 15.45 100-4911-51200 **4512 City Card 12/2/2021 City Credit Card Charges Menifee Car Wash - PD Vehicle Maintenance Fleet 49.95 115-4911-52503 **4512 City Card 12/2/2021 City Credit Card Charges Mailchimp - Mailchimp Subscription for PD PD 52.99 100-4911-51720 **4512 City Card 12/4/2021 City Credit Card Charges Packtrack - Yearly Packtrack Subscription for K9 - Emmy PD 100.00 100-4911-52753 **4512 City Card 12/10/2021 City Credit Card Charges Packtrack - Yearly Packtrack Subscription for K9 - Dino PD 100.00 100-4911-52753 **4512 City Card 12/14/2021 City Credit Card Charges 1800Baskets.com - Gift Basket for Murrieta Dispatch PD 101.54 100-4911-51600 **4512 City Card 12/15/2021 City Credit Card Charges Target - Supplies for PD Volunteer Meeting PD 9.34 100-4911-52509 **4512 City Card 12/15/2021 City Credit Card Charges UPS - Postage for PD PD 55.07 100-4911-51200 **4512 City Card 12/15/2021 City Credit Card Charges Domino's - Meals for PD Volunteer Meeting PD 53.09 100-4911-52509 **4538 City Card 12/1/2021 City Credit Card Charges Bobcat - Public Works Equipment Maintenance Public Works 329.65 115-4552-52500 **4538 City Card 12/6/2021 City Credit Card Charges Spray Equipment Parts - Public Works Equipment Maintenance Public Works 255.08 115-4552-52500 **4538 City Card 12/6/2021 City Credit Card Charges Cisco - Supplies for Public Works Non-Departmental 425.00 100-4221-51600 **4538 City Card 12/8/2021 City Credit Card Charges Bobcat - Public Works Equipment Maintenance Public Works 157.26 115-4552-52500 **4538 City Card 12/8/2021 City Credit Card Charges Netflix - Supplies for Public Works Non-Departmental 17.99 100-4221-51600 Item Title: 10.2 Warrant Register
Item Page Number: 21
Menifee Mayor and City Council February 16, 2022
City of Menifee
US Bank Credit Card Detail
Dec'21
Last
Four of
CC Cardholder
Date of
Transaction Description Description Detail
Charge
Initiated For:
Amount Account Number
to be charged
**4538 City Card 12/16/2021 City Credit Card Charges Lowe's - Public Works Materials & Supplies Public Works 48.87 200-4552-51501 20757.17
Item Title: 10.2 Warrant Register
Item Page Number: 22
Menifee Mayor and City Council February 16, 2022
Date Paid by: Payee Description Amount
1/21/2022 ACH City Payroll Payroll Period 1/01/2021-1/14/2022 957,970.14 1/21/2022 ACH ICMA Payroll Period 1/01/2021-1/14/2022 40,102.81 1/26/2022 ACH City Payroll Payroll Period 12/04/2021-12/17/2021 65.72 TOTAL PAYROLL: 998,138.67$
Date Paid by: Payee Description Amount
1/20/2022 ACH CALPERS - Retirement Payroll Period 12/04/2021-12/17/2021 98,402.98 1/20/2022 ACH CALPERS - Retirement Payroll Period 12/04/2021-12/17/2021 70,674.17 1/25/2022 ACH Union Bank Quaterly Bank Analysis Fee 5,558.31 TOTAL OTHER EFT'S: 174,635.46$
TOTAL PAYMENTS: 1,172,774.13$
Payroll Register, Taxes and Other EFT's/Wires
City of Menifee
February 16, 2022
Item Title: 10.2 Warrant Register
Item Page Number: 23
Menifee Mayor and City Council February 16, 2022
Status
09/28/2021 3,598.20 3,598.20
3,598.20
1 checks in this report Total Checks: 3,598.20
Invoice Inv. Date Amount Paid Check Total
51450 01/14/2022 02273 ZOOM VIDEO COMMUNICATIO V 01/27/2022 INV109866300 Check # Date Vendor Clear/Void Date
A/P Void Check Listing
Item Title: 10.2 Warrant Register
Item Page Number: 24
Menifee Mayor and City Council February 16, 2022
CITY OF MENIFEE
SUBJECT: Monthly Public Safety Reports
MEETING DATE: February 16, 2022
TO: Mayor and City Council
PREPARED BY: Mandy Stephens, Executive Assistant
REVIEWED BY: Rochelle Clayton, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file.
DISCUSSION
On September 15, 2021, City Council adopted Resolution No. 21-1062, formalizing public safety reporting. This report includes January 2022 reports for CAL FIRE/Riverside County Fire Department (Fire Department) and Code Enforcement. Additionally, the December 2021 report for the Menifee Police Department (Menifee PD) is attached. As noted previously, Menifee PD reports will be two months in arrears to ensure accurate statistical reporting.
STRATEGIC PLAN OBJECTIVE
Strategic Plan Objectives include Safe and Attractive Community & Responsive and Transparent Community Government.
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Menifee Police Department Monthly Report - December 2021
2. Code Enforcement Monthly Report - January 2022
3. CAL FIRE/Riverside County Fire Department Monthly Report - January 2022 Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 1
Menifee Mayor and City Council February 16, 2022
February 2, 2022 December Alarm CFS — 296, 1 true alarms - Totals will change - T/Cs ‐ December 2021
Type Total
Complaint of Pain 18
Fatal 1
Other Visible Injury 7
Property Damage Only 27
Severe Injury 3
Total 56
Group A Crimes - Dec. 2021
Crime Type Total
Person 63
Assault - Aggravated 24
Assault - Intimidation 8
Assault - Simple 20
Fondling 5
Kidnapping / Abduction 2
Rape 2
Sodomy 2
Property 133
Burglary - Breaking & Entering 13
Counterfeiting / Forgery 1
Credit Card / ATM 3
False Pretenses / Swindle 6
Identity Theft 4
Impersonation 1
Larceny Theft - Other 24
Motor Vehicle Theft 18
Robbery 3
Shoplifting 5
Stolen Property 10
Theft from Building 3
Theft from Vehicle 15
Theft of Vehicle Parts or Accessories 11
Vandalism 16
Society 36
Drug / Narcotic Violations 10
Drug Equipment Violations 12
Pornography / Obscene Material 1
Weapon Violation 13
Grand Total 232
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 2
Menifee Mayor and City Council February 16, 2022
CODE ENFORCEMENT PUBLIC SAFETY REPORT- JANUARY 2022
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
[PERCENTAGE]
PUBLIC NUISANCE ZONING VIOLATION
HAZARDOUS CONDITION ILLEGAL DUMPING
ILLEGAL VENDORS PROPERTY MAINTENANCE
GRAFFITI BUILDING CODE VIOLATION
CODE ENFORCEMENT
CASELOADS
ACTION DETAIL STATS May
21 Jun
21 Jul
21 Aug
21 Sept
21 Oct
21 Nov
21 Dec
21 Jan
22 Current Open Cases -- 738 -- 663 599 476 284 335 260 New Complaints
Received
89 67 62 82 82 49 53 43 64
New Cases 84 346 141 123 96 56 63 65 96
Follow-Up Inspections 27 28 17 87 44 56 78 78 67
Closed Cases 43 43 23 78 40 55 53 68 62
Notices of Violation
Issued
30 35 33 90 40 30 35 44 71
Admin Citations
Issued
08 11 24 70 74 13 55 57 12
Proactive Enforcement
Cases
01 1 15 57 11 3 2 25 29
CODE ENFORCEMENT
TOPICS OPENED
May
21 Jun
21 Jul
21 Aug
21 Sep
21 Oct
21 Nov
21 Dec
21 Jan
22 Building Code
Violation
9 6 6 3 2 0 0 1 5
Dangerous Building 0 0 1 0 1 0 0 0 0
Hazardous Condition 3 5 8 4 5 3 0 1 3
Illegal Dumping 1 12 8 4 6 2 4 1 13
Illegal Signs Removed 0 0 0 2 3 0 50 128 274
Property Maintenance 39 19 20 32 31 14 28 11 30
Public Nuisance 6 5 3 4 4 15 9 1 12
Vehicle Abatement 1 0 1 0 0 0 0 0 0
Vendor Enforcement 1 0 6 2 0 1 5 3 15
Weed Abatement 0 268 66 3 7 1 0 0 0
Zoning Violations 6 3 3 6 12 8 11 2 5
Public Works Referrals 1 1 4 0 6 2 1 0 0
Marijuana Cultivation 0 0 0 2 1 0 1 0 0
Graffiti 2 11
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 3
Menifee Mayor and City Council February 16, 2022
CAL FIRE/Riverside County Fire Department
Emergency Incident Statistics
Bill Weiser
Fire Chief
2/1/2022
Report Provided By: Riverside County Fire Department
Communications and Technology Division
GIS Section
Incidents Reported for the month of January,2022 and City of Menifee And Both (Code 2, Alpha, Omega, Code 3, Charlie, Delta, Bravo, Echo) *Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Please refer to Map and Incident by Battalion, Station, Jurisdiction CITY OF MENIFEE JANUARY 2022
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 4
Menifee Mayor and City Council February 16, 2022
False Alarm 3.8%46
Haz Mat 0.2%3
Medical 83.0%1,005
Other Fire 0.7%9
Other Misc 0.5%6
Public Service Assist 5.6%68
Res Fire 0.2%3
Ringing Alarm 0.3%4
Standby 0.7%9
Traffic Collision 4.6%56
Vehicle Fire 0.1%1
Wildland Fire 0.1%1
Total: 100.0%1,211
Response Activity
Incidents Reported for the month of January,2022 and City of Menifee And Both (Code 2, Alpha, Omega, Code 3, Charlie, Delta, Bravo, Echo) False Alarm 46
Haz Mat 3
Medical 1005
Other Fire 9
Other Misc 6
Public Service Assist 68
Res Fire 3
Ringing Alarm 4
Standby 9
Traffic Collision 56
Vehicle Fire 1
Wildland Fire 1
5.3 +10 Minutes +20 Minutes Average
63 7
+5 Minutes
501 58.2%
% 0 to 5 min
Average Enroute to Onscene Time*
Incident Total: 1,211
705
<5 Minutes
Enroute Time = When a unit has been acknowledged as responding. Onscene Time = When a unit has been acknowledge as being on scene. For any other statistic outside Enroute to Onscene please contact the IT Help Desk at 951-940-6900 *CODE 3 and CODE 2 incidents are included in the total count of incidents and the average Enroute to Onscene Time.
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 5
Menifee Mayor and City Council February 16, 2022
False
Alarm
Haz Mat Medical Other
Fire
Other
Misc
Public
Service
Res Fire Ringing
Alarm
Standby Traffic
Collisio
Vehicle
Fire
Wildlan
d Fire
Total
Battalion 1 Station 54
Homeland
City of Menifee 3 0 9 0 0 2 0 0 0 1 0 0 15
Station Total 3 0 9 0 0 2 0 0 0 1 0 0 15
Station 101 Perris
City
City of Menifee 1 0 2 0 0 0 0 0 0 2 0 0 5
Station Total 1 0 2 0 0 0 0 0 0 2 0 0 5
Battalion Total 4 0 11 0 0 2 0 0 0 3 0 0 20
Battalion 13 Station 5 Quail
Valley
City of Menifee 6 0 78 2 0 2 0 0 0 5 0 0 93
Station Total 6 0 78 2 0 2 0 0 0 5 0 0 93
Station 7 Sun City City of Menifee 15 1 559 4 5 48 1 1 2 13 1 0 650 Station Total 15 1 559 4 5 48 1 1 2 13 1 0 650
Station 54
Homeland
City of Menifee 1 0 26 0 0 0 0 0 1 5 0 0 33
Station Total 1 0 26 0 0 0 0 0 1 5 0 0 33
Station 68
Menifee
City of Menifee 2 0 73 0 0 3 0 0 1 10 0 0 89
Station Total 2 0 73 0 0 3 0 0 1 10 0 0 89
Station 76
Menifee Lakes
City of Menifee 18 2 258 3 1 13 2 3 5 20 0 1 326
Station Total 18 2 258 3 1 13 2 3 5 20 0 1 326
Battalion Total 42 3 994 9 6 66 3 4 9 53 1 1 1,191
Grand Total 46 3 1,005 9 6 68 3 4 9 56 1 1 1,211
Incidents by Battalion, Station and Jurisdiction
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 6
Menifee Mayor and City Council February 16, 2022
False
Alarm
Haz Mat Medical Other
Fire
Other
Misc
Public
Service
Res Fire Ringing
Alarm
Standby Traffic
Collisio
Vehicle
Fire
Wildlan
d Fire
Total
City of Menifee 46 3 1,005 9 6 68 3 4 9 56 1 1 1,211
Grand Total 46 3 1,005 9 6 68 3 4 9 56 1 1 1,211
Incidents by Jurisdiction
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 7
Menifee Mayor and City Council February 16, 2022
DISTRICT 3
CHUCK
WASHINGTON
DISTRICT 5
JEFF HEWITT
Grand
Total
False Alarm 0 46 46
Haz Mat 0 3 3
Medical 0 1,005 1,005
Other Fire 0 9 9
Other Misc 0 6 6
Public Service Assist 0 68 68
Res Fire 0 3 3
Ringing Alarm 0 4 4
Standby 0 9 9
Traffic Collision 1 55 56
Vehicle Fire 0 1 1
Wildland Fire 0 1 1
Total 1 1,210 1,211
Incidents by Supervisorial District - Summary
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 8
Menifee Mayor and City Council February 16, 2022
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 9
Menifee Mayor and City Council February 16, 2022
STATION ACTIVITIES AND EVENTS:
School and Education Event Programs:
Station Tours: Due to Covid-19 protocols, no city stations participated in any PR Events
Other Events: Engines 5, 7, and 76 all received new battery powered Jaws of Life tools purchased by grant monies obtained by Riverside County Fire.
Truck 76 received new and complete set of Jaws of Life tools purchased through the Riverside County Fire Department’s cos t allocation program.
RIVERSIDE COUNTY FIRE DEPARTMENT
OFFICE OF THE FIRE MARSHAL
CITY OF MENIFEE
MONTHLY ACTIVITY REPORT – JANUARY 2022
ACTIVITY TOTAL
Total Number of Plan Reviews Completed 75
Plan Review Turnaround Time (Goal is 10 Days) 14
Total Number of Inspections Conducted 210
Inspection Turnaround Time (Goal is within 3 Days of Contact) 2 Planning & Development Cases Reviewed 28
Weed Abatement Inspections 0
Special Event Inspections 0
Description of Significant Activities/Major Accomplishments This month staff transitioned to telecommute with 25% of staff within City Hall.
Inspections continued and staff alternated during the month. Staff was able to cross train in plan review while telecommuting and being tremendous help to the operation while our Fire Safety Specialist position has been vacant for 3 months. Our plan reviews have doubled for this month. 118 plans were processed for review this month. A slight decrease in inspections, with many contractors cancelling inspections due to Covid-19 related illnesses.
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 10
Menifee Mayor and City Council February 16, 2022
Bill Weiser
Fire Chief
2/1/2022
Report Provided By: Riverside County Fire Department
Communications and Technology Division
GIS Section
Incidents Reported for Date between 1/1/2022 and 1/31/2022 and City of Canyon Lake and Both (Code 2, Alpha, Omega, Code 3, Charlie, Delta, Bravo, Echo) Please refer to Map and Unit Responses by Battalion, Station, and Jurisdiction CITY OF CANYON LAKE UNIT REPORT JANUARY 2022
CAL FIRE/Riverside County Fire Department
Unit Response Statistics *
*The numbers provided on this report are actual Unit Responses and not Incident Counts. To obtain Incident Counts use the Incident Report.
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 11
Menifee Mayor and City Council February 16, 2022
*Incidents are shown based on the units that responded.
Unit Response Activity
0 20
40 60
80 100
CYNB1
E5
E68 E94
False Alarm 7
Medical 78
Public Service Assist 5
Res Fire 7
Rescue 1
Traffic Collision 2
4.1 Average+5 Minutes
19 78.0%
% 0 to 5 min
Average Enroute to Onscene Time*
Incident Total: 100
78 <5 Minutes
Transport Total: 4
Dry Runs: 96
Enroute Time = When a unit has been acknowledged as responding. Onscene Time = When a unit has been acknowledge as being on scene. For any other statistic outside Enroute to Onscene please contact the IT Help Desk at 951-940-6900 *CODE 3 and CODE 2 incidents are included in the total count of incidents and the average Enroute to Onscene Time.
*The numbers provided on this report may reflect multiple unit responses to a single incident. *Incidents are shown based on the units that responded.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 12
Menifee Mayor and City Council February 16, 2022
False
Alarm
Medical Public
Service
Assist
Res Fire Rescue Traffic
Collision
Total
City of Canyon
Lake
CYNB1 1 0 0 1 0 0 2
CYNE201 3 71 5 1 1 2 83
E5 1 3 0 1 0 0 5
E54 1 0 0 0 0 0 1
E68 0 0 0 1 0 0 1
E7 0 0 0 1 0 0 1
E94 1 4 0 1 0 0 6
Q97 0 0 0 1 0 0 1
Grand Total 7 78 5 7 1 2 100
Unit Responses by Battalion, Station and Jurisdiction
Unit Transports
Total
City of Canyon Lake CYNE201 4
Sub Total 4
Grand Total 4
Unit Medical Responses by Definition
*The numbers provided on this report may reflect multiple unit responses to a single incident. *Incidents are shown based on the units that responded.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 13
Menifee Mayor and City Council February 16, 2022
Continued
Medical
Medical Diff
Breathing
Medical Fall
City of
Canyon Lake
Station Canyon
Lake #1
CYNE201 4 4
E5 0 1
Total 4 5
Grand Total 4 59
Unit Medical Responses by Definition (Continued)
Unit Medical Responses by Definition (Continued)
False
Alarm
Medical Public
Service
Assist
Res Fire Rescue Traffic
Collision
Total
City of Canyon
Lake
CYNB1 1 0 0 1 0 0 2
CYNE201 3 71 5 1 1 2 83
E5 1 3 0 1 0 0 5
E54 1 0 0 0 0 0 1
E68 0 0 0 1 0 0 1
E7 0 0 0 1 0 0 1
E94 1 4 0 1 0 0 6
Q97 0 0 0 1 0 0 1
Sub Total 7 78 5 7 1 2 100
Grand Total 7 78 5 7 1 2 100
Unit Responses by Jurisdiction
*The numbers provided on this report may reflect multiple unit responses to a single incident. *Incidents are shown based on the units that responded.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 14
Menifee Mayor and City Council February 16, 2022
False
Alarm
Medical Public
Service
Assist
Res Fire Rescue Traffic
Collision
Total
District 1 KEVIN
JEFFRIES
City of Canyon Lake 7 78 5 7 1 2 100
Total 7 78 5 7 1 2 100
Grand Total 7 78 5 7 1 2 100
Unit Responses by Supervisorial District - Summary
*The numbers provided on this report may reflect multiple unit responses to a single incident. *Incidents are shown based on the units that responded.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 15
Menifee Mayor and City Council February 16, 2022
*The numbers provided on this report may reflect multiple unit responses to a single incident. *Incidents are shown based on the units that responded.
Last Updated 2/1/2022 3:25:01AM
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 16
Menifee Mayor and City Council February 16, 2022
CITY OF MENIFEE
SUBJECT: Special Districts Administrative Services Agreement MEETING DATE: February 16, 2022
TO: Mayor and City Council
PREPARED BY: Jizelle Sandoval, Financial Analyst
REVIEWED BY: Wendy Preece, Deputy Finance Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with Spicer Consulting Group for special districts administration for fiscal year 2022/23 in the amount not-to-exceed $135,108; and
2. Authorize the City Manager to execute four optional one-year amendments for fiscal years 2023/24, 2024/25, 2025/26 and 2026/27.
DISCUSSION
Various existing special tax/assessment districts within the City of Menifee provide dedicated funding for specific services. Following the corresponding special tax/assessment district governing regulations (i.e. Landscape and Lighting Act of 1972 and Community Facilities District Act of 1982) and formation documents, each year corresponding maintenance costs, special tax rates and/or assessments calculations, and levy submittals to the County of Riverside Tax Assessor’s Office must be prepared/processed. Through the special tax/assessment districts, the City can collect additional non-general fund revenue specifically intended to provide various maintenance services in different areas of the City.
To support the annual administration efforts related to the City’s various Landscape and Lighting Maintenance District (LLMD)/Community Facilities Districts (CFDs)/Community Service Areas (CSAs) in the spring of 2017, the City of Menifee issued a Request for Proposals (RFP) for special tax districts administrative services. The current contract is set to expire on June 30, 2022.
On November 1, 2021, the City of Menifee’s Finance Department issued a new RFP for comprehensive special tax districts administration services, formation, annexation and bond issuance services.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 1
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
Special Districts Administrative Services
February 16, 2022
8 6
4 These services include, but are not limited to:
Annual Engineer’s Reports & Annual Reports
Database Integrity
Special Tax Rate Calculations
Assessment rates
Levy Information / Data Collection
Annual levy preparation and submittal
Compliance with Proposition 218
City Council Meeting preparation and Presentations
Delinquency Monitoring
Respond to Property Owner Questions
Internet site for Property Owners and City Employees
Annexation Services for future annexations
Bond Issuance Services
Other On-Call Services for Finance, Planning, Community Services, and Public Works Departments
Proposals were due December 6, 2021, and a total of two proposals were received.
Subsequently, a comprehensive evaluation of the proposals received was completed by the evaluation/selection committee comprised of City staff from the Finance, Public Works, and Community Services departments. Proposals were reviewed and ranked based on qualifications and experience of the firms, proposed team and organization, proposed technical project approach, and cost proposal. The final averaged weighted results of the evaluation completed is outlined in the table below:
Table 1
Firm Average Score (100 possible point)
NBS 78
Spicer Consulting Group (SCG) 88
The results of the evaluation have identified Spicer Consulting Group (SCG) as the most competitive proposal that meets all the specified requirements. SCG has extensive experience providing special tax districts administrative services to other municipalities, is centrally located, and is familiar with the special tax districts in Menifee.
Staff is recommending award of a contract in the amount not-to-exceed $135,108 for fiscal year 2022/23 for special tax districts administrative services and covers only existing and anticipated special tax districts. As additional special tax districts are formed and accepted by the City, contract amendment(s) would be processed to capture additional special tax districts.
The initial contract period would be effective July 1, 2022, through June 30, 2023, plus four one- year optional renewal periods at the discretion of the City Manager. Bid prices would remain effective and in force for the entire initial contract period, including any optional extension exercised.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 2
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
Special Districts Administrative Services
February 16, 2022
8 6
4 FISCAL IMPACT
The total fiscal impact of the contract for fiscal year 2022/23 would be a not-to-exceed amount of $135,108. Associated costs would be funded out of special district budgets in the fiscal year 2022/23 as outlined in the tables below. The optional future year extensions would be reflected in the corresponding budgets if the extension is executed.
Table 2 is a summary of special district administration by tax/assessment district type.
Table 2 – Total By Tax/Assessment District Type
Tax/Assessment District Type Amount
Bonded/Facilities CFDs $22,500
Maintenance CFDs $64,536
County Service Areas (CSAs) $10,000
Landscape & Lighting Maint. Districts $38,072
TOTAL $135,108
Tables 3, 4, 4A, 4B, 5 and 6 provide the detail of charges by district type and account.
Table 3 - Bonded/Facilities CFDs
Bonded/Facilities CFDs Account Amount
Meadow Run 720-4559-52800 $7,500
McCall Mesa 721-4559-52800 $7,500
Del Oro 722-4559-52800 $5,000
Banner Park 723-4559-52800 $2,500
Bonded/Facilities CFDs TOTAL $22,500
Table 4 - Maintenance CFDs
Maintenance CFDs Account Amount
Audie Murphy Ranch 490-4558-52800 $10,417
Hidden Hills 491-4558-52800 $7,910
Town Center 492-4558-52800 $1,283
Commerce Pointe 493-4558-52800 $2,051
*CFD 2017-1 Citywide Maintenance *(See Table 4A) $16,130 **CFD 2015-2 Citywide Maintenance **(See Table 4B) $26,745 Maintenance CFDs TOTAL $64,536
Table 4A - CFD 2017-1 Citywide Maintenance
*CFD 2017-1
Citywide Maintenance
Account Amount
CFD 2017-1 Town Center 494-4558-52800 $6,630
CFD 2017-1 Meadow Run 672-4558-52800 $3,500
CFD 2017-1 Oak Hills 673-4558-52800 $3,500
CFD 2017-1 McCall Mesa 674-4558-52800 $3,500
TOTAL $16,130
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 3
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
Special Districts Administrative Services
February 16, 2022
8 6
4 Table 4B - CFD 2015-2 Citywide Maintenance
**CFD 2015-2
Citywide Maintenance
Account Amount
CFD 2015-2 Zone #1 630-4558-52800 $8,455.04
CFD 2015-2 Zone #3 632-4558-52800 $137.17
CFD 2015-2 Zone #4 633-4558-52800 $10.54
CFD 2015-2 Zone #5 634-4558-52800 $162.02
CFD 2015-2 Zone #7 636-4558-52800 $780.62
CFD 2015-2 Zone #8 637-4558-52800 $706.82
CFD 2015-2 Zone #9 638-4558-52800 $463.22
CFD 2015-2 Zone #10 639-4558-52800 $336.04
CFD 2015-2 Zone #11 640-4558-52800 $39.95
CFD 2015-2 Zone #12 641-4558-52800 $3,244.50
CFD 2015-2 Zone #13 642-4558-52800 $1,529.76
CFD 2015-2 Zone #14 643-4558-52800 $318.42
CFD 2015-2 Zone #15 644-4558-52800 $175.50
CFD 2015-2 Zone #17 646-4558-52800 $187.95
CFD 2015-2 Zone #18 647-4558-52800 $1,008.67
CFD 2015-2 Zone #19 648-4558-52800 $459.52
CFD 2015-2 Zone #20 649-4558-52800 $570.45
CFD 2015-2 Zone #21 651-4558-52800 $655.56
CFD 2015-2 Zone #22 652-4558-52800 $167.75
CFD 2015-2 Zone #23 653-4558-52800 $230.14
CFD 2015-2 Zone #24 654-4558-52800 $742.57
CFD 2015-2 Zone #25 655-4558-52800 $164.61
CFD 2015-2 Zone #28 658-4558-52800 $751.47
CFD 2015-2 Zone #29 659-4558-52800 $4,861.96
CFD 2015-2 Zone #30 660-4558-52800 $75.76
CFD 2015-2 Zone #33 663-4558-52800 $110.26
CFD 2015-2 Zone #34 664-4558-52800 $48.59
CFD 2015-2 Zone #35 665-4558-52800 $350.14
TOTAL $26,745.00
Table 5 - County Services Areas
County Services Areas Account Amount
CSA 33 420-4558-52800 $200
CSA 43 430-4558-52800 $200
CSA 84 450-4558-52800 $2,600
CSA 86 460-4558-52800 $1,800
CSA 138 470-4558-52800 $200
CSA 145 480-4558-52800 $5,000
CSAs TOTAL $10,000
Table 6 - Landscape & Lighting Maintenance Districts
Landscape & Lighting
Maintenance Districts
Account Amount
LLMD 89-1C Zone 3 370-4558-52800 $12,852.48
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 4
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
Special Districts Administrative Services
February 16, 2022
8 6
4 LLMD 89-1C Zone 27 372-4558-52800 $625.92
LLMD 89-1C Zone 37 373-4558-52800 $1,923.48
LLMD 89-1C Zone 38 374-4558-52800 $1,964.09
LLMD 89-1C Zone 44 375-4558-52800 $3,947.03
LLMD 89-1C Zone 47 376-4558-52800 $515.11
LLMD 89-1C Zone 49 377-4558-52800 $86.18
LLMD 89-1C Zone 63 379-4558-52800 $579.40
LLMD 89-1C Zone 69 380-4558-52800 $2,420.19
LLMD 89-1C Zone 77 382-4558-52800 $1,022.34
LLMD 89-1C Zone 81 383-4558-52800 $1,972.06
LLMD 89-1C Zone 113 384-4558-52800 $295.45
LLMD 89-1C Zone 114 385-4558-52800 $253.96
LLMD 89-1C Zone 117 386-4558-52800 $529.04
LLMD 89-1C Zone 118 387-4558-52800 $236.87
LLMD 89-1C Zone 121 388-4558-52800 $215.37
LLMD 89-1C Zone 129 389-4558-52800 $152.07
LLMD 89-1C Zone 130 390-4558-52800 $683.70
LLMD 89-1C Zone 133 391-4558-52800 $5,496.05
LLMD 89-1C Zone 163 392-4558-52800 $36.20
LLMD 89-1C Zone 167 393-4558-52800 $1,212.60
LLMD 89-1C Zone 176 394-4558-52800 $26.42
LLMD 89-1C Streetlighting 395-4558-52800 $1,026.00
Grand TOTAL $38,072.00
ATTACHMENTS
1. Agreement
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 5
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
7630421.2 a01/24/22
CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
FY2022/23 SPECIAL DISTRICT ADMINISTRATION SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective this ______ day of __________, 2022 (“Effective Date”) by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and SPICER CONSULTING GROUP, a California Limited Liability Company (LLC) (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.” SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on July 1, 2022 and shall end on June 30, 2023 unless the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 6
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
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1.6 Covid-19 Safety. If Consultant enters City property or meets in person with City employees during the performance of the Services, Consultant shall comply with all State, County, and local emergency orders, directives, protocols, and best practices related to the COVID-19 pandemic, including, but not limited to: (A) wearing facial coverings, (B) maintaining adequate physical distancing when possible, (C) regular hand washing, and (D) regular hand sanitizing.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed ONE HUNDRED THIRTY
FIVE THOUSAND ONE HUNDRED EIGHT DOLLARS AND ZERO
CENTS ($135,108.00) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense;
e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing the Services hereunder necessary to complete the Services described in Exhibit A; f. Receipts for expenses to be reimbursed;
g. The Consultant Representative’s signature.
Invoices shall be submitted to:
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 7
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
7630421.2 a01/24/22 -3-
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Final Payment. City shall pay the last five percent (5%) of the total amount due pursuant to this Agreement within sixty (60) days after completion of the Services and submittal to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility that may involve incurring any direct expense, including but not Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 8
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
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limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance checked below and provide Certificates of Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover inter-insured suits between City and other Insureds.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 9
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
7630421.2 a01/24/22 -5-
b. Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage. c. Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved by City.
b. Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the right to exercise, at Consultant’s sole cost and expense, any extended reporting provisions of the policy, if Consultant cancels or does not renew the coverage.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 10
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
7630421.2 a01/24/22 -6-
d. A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requirements.
a. Acceptability of insurers. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California. b. Verification of coverage. Prior to beginning the Services under this Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The Certificate of Insurance must include the following reference:
FY2022/23 SPECIAL DISTRICT ADMINISTRATION SERVICES. The name and address for Additional Insured endorsements, Certificates of Insurance and Notice of Cancellation is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Consultant. c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased.
d. Additional insured; primary insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
e. Deductibles and Self-insured Retentions. Consultant shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services.
During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers. The Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 11
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
7630421.2 a01/24/22 -7-
Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 12
Menifee Mayor and City Council February 16, 2022
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indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
5.3 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents is in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Any and all work subject to prevailing wages, as determined by the Director of Industrial Relations of the State of California, will be the minimum paid to all laborers, including Consultant’s employee and subcontractors. It is understood that it is the responsibility of Consultant to determine the correct Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 13
Menifee Mayor and City Council February 16, 2022
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scale. The State Prevailing Wage Rates may be obtained from the California Department of Industrial Relations (“DIR”) pursuant to California Public Utilities Code, Sections 465, 466, and 467 by calling 415-703-4774. Appropriate records demonstrating compliance with such requirement shall be maintained in a safe and secure location at all times, and readily available at City’s request. Consultant shall indemnify, defend, and hold City and its elected and appointed boards, members, officials, officers, agents, representatives, employees, and volunteers harmless from and against any liability, loss, damage, cost or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Section 1781 of the Labor Code, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, or any other similar law. It is agreed by the Parties that, in connection with performance of the Services, including, without limitation, any and all public works (as defined by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City.
8.3 Consequences of Termination. In the event of termination, Consultant shall be entitled to compensation for the Services performed up to the date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or City in connection with this Agreement.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 14
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
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8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in Consultant’s proposal, without prior written approval of the Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; c. Retain a different consultant to complete the Services described in Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 15
Menifee Mayor and City Council February 16, 2022
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or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use of such documents for other projects by City shall be without liability to Consultant. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents and Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 16
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any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Applicable Law; Venue. The internal laws of the State of California shall govern the interpretation and enforcement of this Agreement. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Riverside County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for Consultant by Shane Spicer (“Consultant’s Representative”). The Consultant’s Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
10.8 City Contract Administration. This Agreement shall be administered by a City employee, Jizelle Sandoval, Financial Analyst (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement.
Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
SPICER CONSULTING GROUP
Attn: Shane Spicer
41619 MARGARITA RD, SUITE 101
TEMECULA, CA 92591
Item Title: 10.4
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Item Page Number: 17
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Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Jizelle Sandoval, Financial Analyst
with a copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
10.10 Professional Seal. Where applicable in the determination of the Contract Administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility,” as in the following example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 18
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10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Services to be performed under this Agreement. [Signatures on Following Page]
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 19
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date.
CITY OF MENIFEE
Armando G. Villa, City Manager
Attest:
Sarah A. Manwaring, City Clerk
Approved as to Form:
Jeffrey T. Melching, City Attorney
CONSULTANT
Shane Spicer, Managing Director
Melissa Bellitire, Managing Director
[Note: 2 officer’s signatures required if
Consultant is a corporation, unless provided
with a certificate of secretary in-lieu]
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 20
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7630421.2 a00/00/00 EXHIBIT A.
EXHIBIT A
SCOPE OF SERVICES
Services shall include FY2022/23 special districts (CFDs, LLMDs, CSAs) administration services. in the amount not to exceed ONE HUNDRED THIRTY FIVE THOUSAND ONE HUNDRED EIGHT DOLLARS AND ZERO CENTS ($135,108.00) as further detailed in the following page(s).
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 21
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7630421.2 a00/00/00 EXHIBIT A.
Administration Services:
a. The City will provide the Consultant with access to information on all building permits issued during the periods specified in the Methods of Apportionment included in the Engineer’s report and/or Rate and Method of Apportionment of Special Tax for each District. The Consultant will obtain and review building permit information, final maps and site development plans for all Districts as well as all relevant information on file. Note that all building permits may refer to lot numbers rather than parcel numbers, addresses, final maps and site development plans for all Districts as well as all relevant information on file.
Current Assessor Parcel listings shall be obtained.
b. Based on information provided by the County and the City on currently valid parcels, Consultant shall update the database for each District. This database will need to be created during the initial year. The databases used for fee calculation must be separated where there is more than one billing area. Changes in billing category (from “Undeveloped” to “Developed”) must be input. Acreage for developed and extended areas shall be subtracted from the undeveloped acreage.
c. The Consultant shall calculate the maximum Special Tax rates by adjusting the previous year’s rates as specified in the Rates and Method of Apportionment of each Special District. Based on information provided by the City regarding budget requirements for the following fiscal year, fund balances and reserve requirements, the actual Special Tax rates for each billing category shall be determined and the costs distributed in accordance with the Rate and Method of Apportionment for each District.
d. Prior to June 30, Consultant will provide the City with Assessment rates for each District, and each billing category within said District. e. Prior to County submittal, the Consultant will provide to the City a computer file or other mutually agreed upon format that will include the District number, parcel number and maximum Special Tax charge on each parcel in a format which will be acceptable to the County of Riverside Auditor-Controller’s Office. f. The Consultant shall compile and transmit a complete list of the actual special tax/assessment levies for each assessor’s parcel in each Special District, via computer file, to the County Tax Collector and the County Assessor, prior to the last working day in July. Note that since there will be a separate fund for each District, the list for each District must be kept separately. The Consultant shall make any corrections to the information on the file requested by the County prior to the established deadline.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 22
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7630421.2 a00/00/00 EXHIBIT A.
g. The Consultant will prepare all applicable annual preliminary and final Engineer’s Reports and corresponding resolutions to submit to the City. Additionally, the Consultant will prepare applied and/or annual reports. Report shall include information and assumptions used to derive the maximum and annual rates, a report on Special Taxes owed, with parcel numbers and amounts given; the amount of delinquent taxes to be spread over the undeveloped parcels; and a list of all parcels in each District with the following information: acreage, residential square footage, rate category, area (where applicable), maximum allowable charge and actual charge.
h. Based on information obtained from the County, the Consultant shall prepare annual delinquency reports in order to determine the amount of delinquent taxes, which will need to be spread to the undeveloped parcels. i. The Consultant’s staff shall attend an initial kickoff meeting, in April of each year, and a meeting upon completion of the draft of the special tax/assessment district reports with the City’s staff.
j. At the City’s request, the Consultant shall be the initial contact for all questions from property owners and developers.
k. Consultant shall provide an internet based site that can be accessed by the public to retrieve basic assessment information, by parcel number, including, but not limited to:
Original assessment charged to property
Remaining balance of original assessment
Total annual amount being levied on the property and a detailed description of charges.
Year-to-Date payments
l. Consultant shall provide internet/intranet based site, which can only be accessed by authorized City employees. The site shall contain information as described in item (k) above, with additional administrative information such as delinquencies, foreclosure actions, and should have basic reporting capabilities. m. At the City’s request, the Consultant should be available to attend City Council meetings at which services included in this contract are to be discussed. n. Consultant shall conduct an audit of parcels and assessments for each district, to be concluded before the initial year’s assessment process is completed. o. Consultant shall perform ongoing services regarding further annexations into CFD 2015-2 and/or CFD 2017-1.
p. Consultant shall provide comprehensive and ongoing bonded CFD Formation and Bond Sale Services.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 23
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7630421.2 a00/00/00 EXHIBIT A.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 24
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2671/031858-0001
7630421.2 a00/00/00 EXHIBIT A.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 25
Menifee Mayor and City Council February 16, 2022
2671/031858-0001
7630421.2 a00/00/00 EXHIBIT A.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 26
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7630421.2 a00/00/00 EXHIBIT A.
Item Title: 10.4
Special Districts Administrative Services Agreement
Item Page Number: 27
Menifee Mayor and City Council February 16, 2022
CITY OF MENIFEE
SUBJECT: Notification of Intent to Comply with Senate Bill 1383 Mandate MEETING DATE: February 16, 2022
TO: Mayor and City Council
PREPARED BY: Kori Jones, Management Analyst II
REVIEWED BY: Jonathan Nicks, Community Services Director APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other application documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit the Notification of Intent to Comply with Senate Bill 1383 and Senate Bill 619.
DISCUSSION
California Senate Bill (SB) 1383 sets forth ambitious methane emission reduction goals achieved by programs largely implemented at the local level. The impacts of COVID-19 and lack of general guidelines from the State has resulted in many cities being unprepared to fully implement SB 1383 programs prior to the State deadline of January 1, 2022. As a result, SB 619 (Laird, Chapter 508, Statutes of 2021) was passed to support local governments as they design and implement successful organic waste recycling programs.
SB 619 authorizes CalRecycle to waive civil penalties if a jurisdiction submits a Notification of Intent to Comply (NOIC) for some and/or all the regulatory requirements and successfully implements a plan to correct their violations. Approved NOIC applications effectively allow an additional year for implementation.
Cities intending to submit an NOIC must do so by March 1, 2022 and the application must include an authorizing resolution. The NOIC highlights the regulatory sections that the City and the franchisee (Waste Management) are currently working toward implementing in order to reach full compliance with SB 1383. The regulatory sections requiring action are as follows:
Recordkeeping Process for Bin Contamination Minimization Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 1
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
SB 1383 Resolution
February 16, 2022
8 4
7 Container Color Requirements
Container Labeling Requirements
Jurisdiction Edible Food Recovery Program
Recovered Organics Procurement Target
Beyond the NOIC, there are key milestones that must be met in order to meet funding eligibility requirements leading up to the full implementation of SB 1383 that will require City Council consideration. Below is a tentative timeline:
March 2, 2022: Public Hearing and Introduction of an Ordinance amending Ordinance No. 2020- 294 updating Menifee Municipal Code Chapter 6.30 to include provisions to enforce SB 1383.
March 16, 2022: Second Reading and Adoption of an Ordinance amending Ordinance No. 2020- 294 updating Menifee Municipal Code Chapter 6.30 to include provisions to enforce SB 1383.
April 2022: Grant Award Acceptance of CalRecyle SB 1383 Local Assistance Grant - pending notification.
June 2022: Approval of Proposed Solid Waste Rates for fiscal yar 2022/2023.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Resolution
2. Exhibit A – NOIC Application
Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 2
Menifee Mayor and City Council February 16, 2022
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RESOLUTION NO. 22-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF THE NOTIFICATION OF INTENT TO COMPLY WITH SB 1383 AND SB 619.
WHEREAS, CalRecycle, in consultation with the California Air Resources Board, has adopted regulatory requirements (Regulations), consistent with the mandate of Senate Bill 1383 (Lara, 2016), that are designed to achieve the organic waste reduction goals established in Section 39730.6 of the Health and Safety Code through a 50 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a 75 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2025.
WHEREAS, the City of Menifee is a local jurisdiction required to comply with the Regulations; WHEREAS, the City of Menifee is or expects to be facing continuing violations of the Regulations commencing during the 2022 calendar year;
WHEREAS, Senate Bill 619 (Laird, 2021), through amendments to Section 42652.5 of the Public Resources Code (Statute), created a mechanism called a Notification of Intent to Comply through which a local jurisdiction may secure administrative civil penalty relief from any continuing violations of the Regulations for the 2022 calendar year and may be eligible for a broader and longer-term regulatory compliance path, including suspended administrative civil penalties, through a corrective action plan.
WHEREAS, the City of Menifee is a local jurisdiction authorized by the Statute to submit a Notification of Intent to Comply for CalRecycle approval; WHEREAS, CalRecycle shall approve a Notification of Intent to Comply that is duly adopted by the jurisdiction by formal written resolution and meets the requirements of the Statute;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER hereby formally adopts the Notification of Intent to Comply attached as Exhibit “A.”
BE IT FURTHER RESOLVED AND DETERMINED that the City Manager of the City of Menifee or his designee, is authorized to submit the Notification of Intent to Comply attached as Exhibit “A” to CalRecycle for approval pursuant to the Statute.
BE IT FURTHER RESOLVED AND DETERMINED By submitting the Notification of Intent to Comply pursuant to and subject to the above referenced requirements, the City represents and certifies that it will implement the proposed actions to remedy the violations according to the proposed schedule as approved by CalRecycle and in accordance with the Statute and Regulations.
BE IT FURTHER RESOLVED AND DETERMINED that the City of Menifee acknowledges and agrees to comply with any maximum compliance deadline in any corrective action plan that CalRecycle, in its sole discretion, determines to be necessary and appropriate under the circumstances for the correction of any violation(s) of the Statute and Regulations identified in its Notification of Intent to Comply.
Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 3
Menifee Mayor and City Council February 16, 2022
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4 5
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PASSED, APPROVED AND ADOPTED this 16th day of February 2022. ___________________________
Bill Zimmerman, Mayor
Attest:
___________________________
Stephanie Roseen, Acting City Clerk
Approved as to form:
___________________________
Jeffrey T. Melching, City Attorney
Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 4
Menifee Mayor and City Council February 16, 2022
Notification of Intent to Comply
CalRecycle is providing this optional form as a convenience to assist jurisdictions (counties, cities, a county and city, or special districts providing solid waste collection services) for purposes of submitting a notification of intent to comply to CalRecycle [see Public Resources Code (PRC) section 42652.5(c)].
A jurisdiction may submit a notification of intent to comply if it is facing continuing violations of the Short-lived Climate Pollutants: Organic Waste Reductions requirements in Title 14 California Code of Regulations (14 CCR). The written notification of intent to comply, adopted by resolution of the jurisdiction’s governing body, shall be sent to CalRecycle no later than March 1, 2022, to [email protected].
A jurisdiction shall, at minimum, include the following in its notification:
1. A description, with specificity, of the continuing violations.
2. A detailed explanation of the reasons, supported by documentation, why the local jurisdiction is unable to comply.
3. A description of the impacts of the COVID-19 pandemic on compliance.
4. A description of the proposed actions the local jurisdiction will take to remedy the violations within the timelines established in 14 CCR section 18996.2 with a proposed schedule for doing so. The proposed actions shall be tailored to remedy the violations in a timely manner.
Upon approval by CalRecycle of a jurisdiction’s notification and implementation of the intent to comply, a jurisdiction may be eligible for both of the following:
1. Administrative civil penalty relief for the 2022 calendar year pursuant to PRC section 42652.5(d).
2. A corrective action plan pursuant to 14 CCR section 18996.2. a. CalRecycle may address through a corrective action plan any violations disclosed in a jurisdiction’s notification that will take more than 180 days to correct. In this situation, the proposed actions and schedule in the jurisdiction’s approved notification will be in effect until a corrective action plan is issued.
CalRecycle will respond in writing to a jurisdiction within 45 business days of receiving its notification with an approval, disapproval, request for additional information, or timeline for a decision on approval or disapproval. CalRecycle will include details about why a jurisdiction did not meet the requirements for a Notification of Intent to Comply when disapproving the jurisdiction’s notification.
Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 5
Menifee Mayor and City Council February 16, 2022
Please clearly print or type responses. Attach additional pages as necessary.
Jurisdiction Name: City of Menifee County:Riverside
Person Completing the Form:
First Name: Kori Last Name: Jones
Title: Management Analyst II
Mailing Address: 29995 Evans Rd
City: Menifee Zip Code: 92586
Email Address: [email protected]
Phone Number: 951-723-3890
1. Select using the check boxes below or write in the continuing violations for each applicable regulatory section. For each selection, please describe the specific violations related to the regulatory section.
Example:
☒ (B) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services i.Not implementing mandatory residential foodwaste collection for all residents. Note:
City already provides mandatory greenwaste collection to all residents ii.Not implementing mandatory commercial organics collection for all businesses under 2 cubic yards. Note: City already provides mandatory commercial organics collection to all businesses 2 cubic yard or more.
Disclaimer: The list of possible continuing violations below is not inclusive of all potential violations of the regulations.
(A) 14 CCR section 18984 Combined Organic Waste Collection Services. This requirement is not included since the requirements are further specified in sections 18984.1-18984.11. (B) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services (C) 14 CCR section 18984.2 Two-Container Organic Waste Collection Services (D) 14 CCR section 18984.3 Unsegregated Single Container Collection Services (E) 14 CCR section 18984.4 Recordkeeping Requirements for Compliance with Organic Waste Collection Services
(F) 14 CCR section 18984.5 Container Contamination Minimization (G) 14 CCR section 18984.6 Recordkeeping Requirements for Container Contamination Minimization
(H) 14 CCR section 18984.7 Container Color Requirements (I) 14 CCR section 18984.8 Container Labeling Requirements (J) 14 CCR section 18984.11 Waivers Granted by a Jurisdiction (K) 14 CCR section 18985.1. Organic Waste Recovery Education and Outreach. (L) 14 CCR section 18985.2. Edible Food Recovery Education and Outreach (M) 14 CCR section 18985.3. Recordkeeping Requirements for a Jurisdiction’s Compliance with Education and Outreach Requirements
(N) 14 CCR section 18988.1. Jurisdiction Approval of Haulers and Self-Haulers (O) 14 CCR section 18988.3. Self-haulers of Organic Waste (P) 14 CCR section 18988.4. Recordkeeping Requirements for Compliance with Jurisdiction Hauler Program
(Q) 14 CCR section 18989.1. CALGreen Building Codes
(R) 14 CCR section 18989.2 Model Water Efficient Landscape Ordinance Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 6
Menifee Mayor and City Council February 16, 2022
(S) 14 CCR section 18991.1. Jurisdiction Edible Food Recovery Program (T) 14 CCR section 18991.2. Recordkeeping Requirements for Jurisdiction Edible Food Recovery Program
(U) 14 CCR section 18992.1. Organic Waste Recycling Capacity Planning (V) 14 CCR section 18992.2. Edible Food Recovery Capacity (W) 14 CCR section 18993.1. Recovered Organic Waste Product Procurement Target (X) 14 CCR section 18993.2. Recordkeeping Requirements for Recovered Organic Waste Procurement Target
(Y) 14 CCR section 18993.3. Recycled Content Paper Procurement Requirements (Z) 14 CCR section 18993.4. Recordkeeping Requirements for Recycled Content Paper Procurement
(AA) 14 CCR section 18994.2. Jurisdiction Annual Reporting Note: This requirement is not included since jurisdictions are still expected to report to CalRecycle.
(BB) 14 CCR section 18995.1. Jurisdiction Inspection Requirements Note: Section 18995.1(a)(1) should not be included because a jurisdiction should already be completing this action due to the requirements of PRC Chapter 12.9 (commencing with Section 42649.8)
(CC) 14 CCR section 18995.2. Implementation Record and Recordkeeping Requirements (DD) 14 CCR section 18995.3. Jurisdiction Investigation of Complaints of Alleged Violations Note: This requirement is not included since jurisdictions are still expected to investigate complaints.
(EE) 14 CCR section 18995.4. Enforcement by a Jurisdiction Use the check box(es) below to write in the continuing violations for any regulatory section(s) not reflected above and describe the specific violations related to the regulatory section.
Example:
☒ (1) (Type regulatory section number) (Type regulatory section title) i.Describe the specific violations related to the regulatory section (1)
(2)
(3)
(4)
(5)
2. A detailed explanation of the reasons why the jurisdiction is unable to comply, supported by documentation, if applicable.
Enforcement ordinance is scheduled to be sent to Council for adoption 3/16/22. Due to limited capacity of franchise hauler to process organics locally, Menifee will phase in the cost of SB 1383 residential food waste collection beginning 7/1/22. The associated increase in residential rates will coincide will annual cost of living increase. The City has, however, ensured that green waste bins have been distributed to all households and actively continues to educate community on organics recycling legislation through web updates, city events, and presentations. With the availability of local assistance grant funds, the City will be able to obtain critical support needed to educate both residential and commercial accounts. The City is also pursing grant funding, in partnership with our local food recovery agency, to expand collection operations to Tier 2 businesses in City.
3. A description of the impacts of the COVID-19 pandemic on compliance.
Covid-19 shut downs have impacted the ability to conduct on-site education and presentations to key stakeholders. Businesses and residents have been reluctant to implement organics recycling due to increased costs and strain on available income. Staffing shortages and limited Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 7
Menifee Mayor and City Council February 16, 2022
capacity for processing have also played a major role in delaying implementation of all areas of the SB 1383.
4. Provide a description of the proposed actions the jurisdiction will take to remedy the violations with a proposed schedule for completing each action. The proposed actions shall be tailored to remedy the violations in a timely manner. See optional format below.
Task 1 - Establish recordkeeping requirements for contimanation via waste hauler smart truck monitoring technology (To be completed 7/1/2022)
Task 2 - Hauler will phase in container color requirements to new account and replacement cycles (To be completed by 1/1/2036)
Task 3 - Purchase and implement container labeling to meeting requirements and provide ongoing education to stakeholders (To be completed by 12/30/2022) Task 4 - Include language in enforcement ordinance to require businesses to establish a food recovery program through self-certification and verification by business licensing. (To be completed 3/16/2022)
Task 5 - Modify franchise agreement to include procurement of organic waste materials on behalf of City. Install 300 tons of mulch annually in public lanscaping (To be completed by 12/1/2022)
Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 8
Menifee Mayor and City Council February 16, 2022
I hereby certify under penalty of perjury that the information provided herein is true and correct to the best of my knowledge.
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Signature
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Printed Name
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Title
----------------------------
Date
Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 9
Menifee Mayor and City Council February 16, 2022
Description of the proposed actions with proposed schedules the jurisdiction will take to remedy the violations. The proposed actions shall be tailored to remedy the violations in a timely manner.
Regulatory Requirement and Description
Action Proposed Schedule
TASK 1: Establish recordkeeping requirements for contimanation via waste hauler smart truck monitoring technology
Date to be completed:
7/1/2022
TASK 2: Hauler will phase in container color requirements to new account and replacement cycles
Date to be completed:
1/1/2036
TASK 3: Purchase and implement container labeling to meeting requirements and provide ongoing education to stakeholders Date to be completed:
12/30/2022
Regulatory Requirement and Description
Action Proposed Schedule
TASK 1: Date to be completed:
TASK 2: Date to be completed:
EXAMPLE
Regulatory Requirement: (B.i.) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services
Description: Not implementing mandatory residential foodwaste collection for all residents. Note:
City already provides mandatory greenwaste collection to all residents Action Proposed Schedule
TASK 1: Purchase two additional collection trucks and modify collection routes
Date to be completed:
4/7/2022
TASK 2: The city will work with its hauler to find a facility to accept mixed organic waste.
Date to be completed:
4/14/2022
Regulatory Requirement: (B.ii.) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services
Description: Not implementing mandatory commercial organics collection for all businesses under 2 cubic yards. Note: City already provides mandatory commercial organics collection to all businesses 2 cubic yard or more.
Action: Proposed Schedule
TASK 1: Purchase two additional collection trucks and modify collection routes
Date to be completed:
4/21/2022
TASK 2: The city will work with its hauler to acquire and distribute appropriate containers to all commercial accounts. The city will obtain monthly reports from the hauler to monitor full distribution of carts.
Date to be completed:
4/28/2022
Item Title: 10.5
Notification of Intent to Comply with Senate Bill 1383 Mandate Item Page Number: 10
Menifee Mayor and City Council February 16, 2022
CITY OF MENIFEE
SUBJECT: Bailey Park Boulevard Improvements Agreement
MEETING DATE: February 16, 2022
TO: Mayor and City Council
PREPARED BY: Jennifer Hernandez, Management Analyst I
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with NV5 for professional design services for the Bailey Park Boulevard Improvements, Capital Improvement Project No. 22-04, in the amount not-to-exceed of $272,680.
DISCUSSION
The portion of Bailey Park Boulevard between 850 feet north of Ciccotti Street and 300 feet south of Scott Road is currently unpaved, has poor lighting, and lacks sidewalks. In order to address increased traffic safety caused by increased development in the nearby area, improvements along Bailey Park Boulevard are needed.
The proposed improvements include paving new roadway, construction of curb and gutter, construction of ADA compliant sidewalks and ramps, construction of drainage, installation of sewer, and installation of street lighting.
On October 28, 2021, the City issued a Request for Proposals (RFP 2022-5) to provide professional design services for the Project. The requested services include:
Project Administration, Meetings, and Coordination
Data Collection
Geotechnical Study/Report
Hydrology/ Hydraulics Study
Environmental Research and Document Preparation as Needed 65% and 100% Plans, Specification and Estimate (PS&E) preparation that include submittal and review, including coordination with other agencies for design of sewer mainline (EMWD) and street lighting plans (SCE).
Final Mylar preparation, submittal and approval
Bidding and Construction Support Services
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 1
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
CIP 22-04 Agreement Award
February 16, 2022
8 6
0 A total of four proposals were submitted from the following firms:
Engineering Resources of Southern California (ERSC)
HR Green
Hunsaker
NV5
An evaluation committee comprised of City staff reviewed the submittals. As part of the RFP process, the proposals were evaluated based on criteria set forth in RFP 2022-5. To ensure fair and thorough evaluations, instructions to proposing firms required fee proposals to be submitted separately. The evaluation committee’s review focused on each firm’s project understanding, proposed scope of work, proposed staff qualifications, the firm’s qualifications, project schedule, and the quality and responsiveness of the proposal. Each proposal was provided a score and ranked based on the review.
Due to the clear consensus in individual and group scoring, City staff forwent the interview phase of the evaluation and selected NV5 as the recommended firm to conduct the design services for the Project. Table 1 below summarized the firms’ ranking, scores, and fee proposals.
Table 1 – Firm Ranking Summary
Firm Name Qualification Ranking Proposal Score Fee Proposal NV5 1 90.80 $247,380.00
HR Green 2 87 $119,546.00
ERSC 3 82 $150,877.75
Hunsaker 4 81.40 $858,664.00
Upon selection, staff reviewed the proposed scope of work and accompanying fee proposal of $247,380. It was determined that key tasks pertinent to completion of the design phase needed to be incorporated to the scope of work. These tasks included:
Preparation of the Storm Water Pollution Prevention Plan (SWPPP) Preparation of the Transportation Project Guidance Report (Water Quality) Additional Coordination by NV5 for Utility Relocation beyond initial research. Preparation of As-Built Drawings
Staff requested the addition of these tasks onto the proposed scope of work and received an updated fee proposal reflecting the changes. This resulted in a total anticipated cost of $272,680.
Even though the proposed fee scope increased from the original fee submittal, it is still below the City’s independent cost estimate of $290,000
STRATEGIC PLAN OBJECTIVE
Safe and Attractive Community
FISCAL IMPACT
The total anticipated cost for the professional services is $272,680. The item is currently budgeted in the fiscal year 2021/22 budget and summarized in Table 2 on the following page.
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 2
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
CIP 22-04 Agreement Award
February 16, 2022
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0 Table 2 – Existing Project Funding
Fund Project Account
Number
Available
Balance
Cost of
Services
Measure A Bailey Blvd.
Improvements 220-4555-58120 $657,000 $272,680
Total $657,000 $272,680
ATTACHMENTS
1. Project Location Map
2. Professional Services Agreement with NV5
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 3
Menifee Mayor and City Council February 16, 2022
Bailey Park Blvd
Zeiders Rd
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Scott Rd
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Path: E:\Project_Specific_Maps\Engineering_PublicWorks\Bailey_Improvements\Bailey_Improvements.aprx Date: 1/21/2022 Bailey Park Blvd. Improvements (CIP 22-04)
Project Location Map
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 4
Menifee Mayor and City Council February 16, 2022
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CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
CIP 22-04 BAILEY PARK BLVD PROJECT
ARCHITECTURAL AND ENGINEERING SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective this _______ day of ______, 2022 (“Effective Date”) by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and NV5, INC, a California C-Corporation (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.”
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on February 16, 2022 and shall end on December 31, 2023 unless the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
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1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
1.6 Covid-19 Safety. If Consultant enters City property or meets in person with City employees during the performance of the Services, Consultant shall comply with all State, County, and local emergency orders, directives, protocols, and best practices related to the COVID-19 pandemic, including, but not limited to: (A) wearing facial coverings, (B) maintaining adequate physical distancing when possible, (C) regular hand washing, and (D) regular hand sanitizing.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed TWO HUNDRED SEVENTY
TWO THOUSAND SIX HUNDRED EIGHTY DOLLARS AND ZERO
CENTS ($272,680.00) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense;
e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing the Services hereunder necessary to complete the Services described in Exhibit A; f. Receipts for expenses to be reimbursed;
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g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total amount due pursuant to this Agreement within sixty (60) days after completion of the Services and submittal to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 7
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and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance checked below and provide Certificates of Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover inter-insured suits between City and other Insureds.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 8
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against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
b. Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage. c. Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved by City.
b. Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 9
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right to exercise, at Consultant’s sole cost and expense, any extended reporting provisions of the policy, if Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requirements.
a. Acceptability of insurers. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California. b. Verification of coverage. Prior to beginning the Services under this Agreement, Consultant shall furnish City with Certificates of Insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The Certificate of Insurance must include the following reference: CIP 22-04 BAILEY PARK BLVD ARCHITECTURAL AND ENGINEERING SERVICES. The name and address for Additional Insured endorsements, Certificates of Insurance and Notice of Cancellation is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Consultant.
c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.
d. Additional insured; primary insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
e. Deductibles and Self-insured Retentions. Consultant shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services.
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 10
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During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
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5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
5.3 Limitation of Indemnification for Design Professionals. Notwithstanding any provision of this Section 5 to the contrary, design professionals are required to defend and indemnify City only to the extent permitted by Civil Code Section 2782.8. The term “design professional” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.
5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents is in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
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SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Any and all work subject to prevailing wages, as determined by the Director of Industrial Relations of the State of California, will be the minimum paid to all laborers, including Consultant’s employee and subcontractors. It is understood that it is the responsibility of Consultant to determine the correct scale. The State Prevailing Wage Rates may be obtained from the California Department of Industrial Relations (“DIR”) pursuant to California Public Utilities Code, Sections 465, 466, and 467 by calling 415-703-4774. Appropriate records demonstrating compliance with such requirement shall be maintained in a safe and secure location at all times, and readily available at City’s request. Consultant shall indemnify, defend, and hold City and its elected and appointed boards, members, officials, officers, agents, representatives, employees, and volunteers harmless from and against any liability, loss, damage, cost or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Section 1781 of the Labor Code, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, or any other similar law. It is agreed by the Parties that, in connection with performance of the Services, including, without limitation, any and all public works (as defined by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
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SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City.
8.3 Consequences of Termination. In the event of termination, Consultant shall be entitled to compensation for the Services performed up to the date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in Consultant’s proposal, without prior written approval of the Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, any or all of the following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 14
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c. Retain a different consultant to complete the Services described in Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use of such documents for other projects by City shall be without liability to Consultant. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents and Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 15
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9.4 Inspection and Audit of Records. Any records or documents that Section 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Applicable Law; Venue. The internal laws of the State of California shall govern the interpretation and enforcement of this Agreement. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Riverside County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for Consultant by Carmen Kasner, Senior Vice President (“Consultant’s Representative”). The Consultant’s Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 16
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10.8 City Contract Administration. This Agreement shall be administered by a City employee, Carlos Geronimo, Principal Engineer (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement.
Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
NV5, INC
Attn: Carmen Kasner, Senior Vice President
15092 Avenue of Science, Suite 200
San Diego, CA 92128
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Carlos Geronimo, Principal Engineer
with a copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
10.10 Professional Seal. Where applicable in the determination of the Contract Administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility,” as in the following example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 17
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Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Services to be performed under this Agreement. [Signatures on Following Page]
Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 18
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date.
CITY OF MENIFEE
Armando G. Villa, City Manager
Attest:
Sarah A. Manwaring, City Clerk
Approved as to Form:
Jeffrey T. Melching, City Attorney
CONSULTANT
Carmen Kasner, Senior Vice President
MaryJo O'Brien, Board Secretary
[Corporation must have two signatures]
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EXHIBIT A
SCOPE OF SERVICES
Services shall include Professional Design/Engineering Services for CIP 22-04: Bailey Park Blvd Project in the amount not to exceed TWO HUNDRED SEVENTY TWO THOUSAND SIX HUNDRED EIGHTY DOLLARS AND ZERO CENTS ($272,680.00) as further detailed in the following page(s).
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Item Title: 10.6 Bailey Park Boulevard Improvements Agreement Item Page Number: 38
Menifee Mayor and City Council February 16, 2022
CITY OF MENIFEE
SUBJECT: McCall Boulevard Widening Project Agreement
MEETING DATE: February 16, 2022
TO: Mayor and City Council
PREPARED BY: Jennifer Hernandez, Management Analyst I
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for civil engineering design and environmental services for the McCall Boulevard Widening Project, Capital Improvement Project No. CIP22-03, in the not-to-exceed amount of $578,844.
DISCUSSION
McCall Boulevard between Oakhurst Avenue and Menifee Road is currently a two-lane rural corridor located in the northeastern part of the City. Under the City of Menifee General Plan, this segment of McCall Boulevard is designated as an urban arterial highway that will ultimately provide for six lanes of traffic. Due to increases in residential and commercial developments in the area, the need for additional lanes has increased.
The proposed McCall Boulevard Widening Project would consist of widening the existing two-lane road to a four-lane corridor and establish horizontal and vertical alignments to meet the requirements of the California Highway Design manual and City standards.
On November 10, 2021, the City issued a Request for Proposal (RFP 2022-7) to provide professional environmental and civil engineering design services for the project. These would include:
Project Management
Reconnaissance and Field Survey
Plans, Specifications, and Estimates (PS&E) package
Environmental Analysis
Utility Coordination
Right of Way Engineering
Item Title: 10.7
McCall Boulevard Widening Project Agreement
Item Page Number: 1
Menifee Mayor and City Council February 16, 2022
City of Menifee Staff Report
CIP 22-03 Design Award
February 16, 2022
8 2
4 Right of Way Acquisition
Permitting Assistance
Construction Documents
A total of 13 proposals were received from the following firms:
CND Engineers, Inc.
Dokken Engineering
Engineering Resources of Southern California, Inc.
HR Green Pacific, Inc.
Hunsaker and Assoc.
IMEG Corporation
Kimley-Horn and Associates, Inc.
KOA Corporation
Michael Baker International
Onward Engineering
RailPros
TKE Engineering, Inc.
Wood Rodgers, Inc.
An evaluation committee comprised of City staff evaluated the submittals. As part of the RFP process, the submitted proposals were evaluated based on criteria set forth in RFP 2022-7. To ensure fair and thorough evaluations, instructions to proposing firms required fee proposals to be submitted separately. The evaluation committee’s initial reviews focused each firm’s professional qualification, proposed team and organization, detailed work plan, experience, proposal quality, and responsiveness. Each firm’s proposal was provided an initial score based on the review.
The three top-scoring firms were then invited to interview with City staff. The top three firms were evaluated on their presentation, which represented 50% of their overall interview score, and a question and answers session representing the remaining 50% of the overall interview score. The firms were then ranked accordingly from 1 to 3 with a ranking of 1 representing the highest-ranking firm.
KOA received the overall highest ranking through the interview process and was determined to be the most qualified to conduct the requested services. Results of the ranking and fee proposals are shown in Table 1 below.
Table 1: Firm Ranking and Fee Proposal Summary
Firm Name Qualification Rank Fee Proposal
KOA Corporation 1 $717,410
Dokken Engineering 2 $1,296,216
Onward Engineering 3 $616,431
Item Title: 10.7
McCall Boulevard Widening Project Agreement
Item Page Number: 2
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City of Menifee Staff Report
CIP 22-03 Design Award
February 16, 2022
8 2
4 Staff reviewed KOA’s fee proposal of $717,410 and determined that certain items could be modified resulting in a negotiated reduction of $138,566 from KOA’s original fee proposal, leaving a final cost of $578,844.
STRATEGIC PLAN OBJECTIVE
Safe and Attractive Community
FISCAL IMPACT
The total fiscal impact for professional services for McCall Boulevard Widening Project is $578,844. The item is currently budgeted within the fiscal year 2021/2022 budget in the following account:
Table 2: Existing Project Funding
Fund Project Account
Number
Available
Balance
Amount
Requested
TUMF Fees Fund McCall Blvd. Widening 310-4555-58119 $2,517,000 $578,844 Total
ATTACHMENTS
1. Project Location Map
2. Agreement with KOA Corporation
Item Title: 10.7
McCall Boulevard Widening Project Agreement
Item Page Number: 3
Menifee Mayor and City Council February 16, 2022
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Path: E:\Project_Specific_Maps\Engineering_PublicWorks\McCall_Blvd_Widening\McCall_Blvd_Widening.aprx Date: 12/22/2021 McCall Blvd Widening from Oakhurst to Menifee (CIP 22-03) Project Location Map
Item Title: 10.7
McCall Boulevard Widening Project Agreement
Item Page Number: 4
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CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
CIP 22-03: MCCALL BLVD WIDENING PROJECT DESIGN SERVICES (CIVIL DESIGN PLANS, SPECIFICATIONS, AND ESTIMATE ("PS&E")) SERVICES THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective this _______ day of ______, 2022 (“Effective Date”) by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and KOA CORPORATION, a California S- Corporation (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.”
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on February 16, 2022 and shall end on December 31, 2022 unless the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
Item Title: 10.7
McCall Boulevard Widening Project Agreement
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1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
1.6 Covid-19 Safety. If Consultant enters City property or meets in person with City employees during the performance of the Services, Consultant shall comply with all State, County, and local emergency orders, directives, protocols, and best practices related to the COVID-19 pandemic, including, but not limited to: (A) wearing facial coverings, (B) maintaining adequate physical distancing when possible, (C) regular hand washing, and (D) regular hand sanitizing.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed FIVE HUNDRED SEVENTY
EIGHT THOUSAND EIGHT HUNDRED EIGHTY FOUR DOLLARS AND ZERO CENTS ($578,884.00) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense;
e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing the Services hereunder necessary to complete the Services described in Exhibit A; f. Receipts for expenses to be reimbursed;
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g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total amount due pursuant to this Agreement within sixty (60) days after completion of the Services and submittal to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees Item Title: 10.7
McCall Boulevard Widening Project Agreement
Item Page Number: 7
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and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance checked below and provide Certificates of Insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover inter-insured suits between City and other Insureds.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection Item Title: 10.7
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against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
b. Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage. c. Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
a. General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved by City.
b. Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the Item Title: 10.7
McCall Boulevard Widening Project Agreement
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Menifee Mayor and City Council February 16, 2022