Agenda packet — Menifee City Council, June 15, 2022 (part 1 of 12)

City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District
2 Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, June 15, 2022
4:30 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
National Prescription Opiate Litigation, United States District Court Case No. 1:17CV 2804

2. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:

Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) and (3)): 1 Case.

3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Negotiators: Rochelle Clayton – Assistant City Manager, Armando G. Villa City Manager
Labor Associations: Menifee City Employees Associations (General Employee Unit, MidManagement Employee Unit, and Professional Employee Unit) REGULAR MEETING (6:00 PM)

1. CALL TO ORDER

2. ROLL CALL

3. WORDS OF INSPIRATION

3.1. First Counselor Erin Thompson – Menifee Church of Jesus Christ of Latterday Saints

4. PLEDGE OF ALLEGIANCE

5. PRESENTATIONS

5.1. Menifee Police Chief Pat Walsh Retirement Proclamation

5.2. Citizen of the Month – John and Ann Motte

5.3. Business Spotlight – Karmichael’s Cabinetry

5.4. Community Services Update

6. AGENDA APPROVAL OR MODIFICATIONS

7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.

8. COUNCILMEMBER UPDATES AND COMMENTS

9. APPROVAL OF MINUTES

9.1 April 6, 2022 Special Minutes

10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.

10.1 Waiver of Reading
RECOMMENDED ACTION

1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.

10.2 Warrant Register
RECOMMENDED ACTION

1. Ratify and approve the Voucher List dated 05/20/2022 and the Payroll Register/Other EFT’s dated 5/12/2022 and 5/13/2022 which have a total budgetary impact of $4,277,332.37.

10.3 Treasurer's Report, March 2022
RECOMMENDED ACTION

1. Approve the Treasurer’s Report for March 2022.

10.4 Monthly Public Safety Reports
RECOMMENDED ACTION

1. Receive and file.

10.5 Senate Bill 1383 Local Assistance Grant
RECOMMENDED ACTION

1. Accept the CalRecycle Senate Bill (SB) 1383 Local Assistance Grant in the amount of $141,516 and authorize staff to administer the funded implementation programs; and

2. Adopt a Resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $141,516 to a program account as assigned by the Finance Department; and

3. Authorize the City Manager, or his designee, to execute all necessary documents to implement the funded programs.

10.6 Appropriation Increases for Various Special Districts RECOMMENDED ACTION

1. Approve the Budget Amendment Resolution and use of fund balance for additional appropriations in various special district funds for operating expenditures.

10.7 Annual Levy for Community Facilities Districts (CFD) (Facilities/Bonded) for Fiscal Year 2022/23
RECOMMENDED ACTION

1. Adopt a Resolution ordering the levy and collection of special taxes within each of the following Community Facilities Districts for fiscal year 2022/23: 20191 (Meadow Run), 20201 (McCall Mesa), 20202 (Del Oro), 20211 (Banner Park) and 20212 (Sumac Ridge).

10.8 Landscape and Lighting Maintenance District 891C Intention Proceedings for the Levy and Collection of Assessments for Fiscal Year 202223 RECOMMENDED ACTION

1. Adopt a Resolution initiating proceedings for the levy and collection of assessments for the Landscape and Lighting Maintenance District No. 891 Consolidated (“LLMD No. 891C” or “District”) for fiscal year 202223; and

2. Adopt a Resolution for approval of the Annual Engineer’s Report regarding the proposed levy and collection of assessments for LLMD No. 891C for Fiscal Year 202223; and

3. Adopt a Resolution declaring its intention for the levy and collection of assessments for the LLMD No. 891C for fiscal year 202223 and setting the date of the public hearing for July 20, 2022.

10.9 Intention to set a Public Hearing to Establish Fiscal Year 202223 County Service Area Charges Within the City
RECOMMENDED ACTION

1. Adopt a Resolution to declare its intention to continue County Service Area charges within the City for Fiscal Year 202223 and notice a Public Hearing for July 20, 2022.

10.10 Resolution of Intention for Community Facilities District 20171, Annexation No. 11, Golden Meadows
RECOMMENDED ACTION

1. Accept the Petition of Golden Meadow, LLC and Golden Hill Country, LLC, Tract Map No. 31194 located west of I215 at the northeast corner of the intersection of Garbani Road and Evans Road to annex into Community Facilities District No. 20171 (Maintenance Services) (“CFD No. 20171” or “CFD”) as Annexation Area No. 11; and

2. Adopt a Resolution of Intention to add Annexation Area No. 11 into CFD No. 20171, to authorize the levy of special tax therein to finance certain maintenance services, and to set a public hearing for July 20, 2022.

10.11 Memorandum of Understanding for Fiscal Year 2022/23 for the Small Business Development Center
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the Memorandum of Understanding with Small Business Development Center (SBDC) for fiscal year 2022/23.

10.12 Fair Share Credit Agreement with BLC Fleming, LLC for Ethanac Road and Encanto Drive Traffic Signal Improvement
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Fair Share Credit Agreement for the Ethanac Road and Encanto Drive intersection traffic signal improvement for Tract Map 37391 with BLC Fleming, LLC.

10.13 OnCall Agreements for Fiscal Year 2022/23 for the Information Technology Department
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the following Professional Services Agreements in a cumulative amount nottoexceed $100,000 annually:

SHI International Corp., SDI Presence LLC, and ETech360 Inc.; and

2. Authorize the City Manager to execute four, oneyear extensions for each of the three agreements in the cumulative amount nottoexceed $100,000 annually.

10.14 OnCall Agreements for Fiscal Year 2022/23 for the Community Development Department, Recoverable
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the following six Professional Services Agreements for oncall recoverable services in an amount nottoexceed $336,000: Architerra Design Group, ESA, Gary F. Hoyt Landscape Architecture, Inc., KimleyHorn and Associates, Inc., Kobata Associates, Inc., and Spicer Consulting Group.

10.15 OnCall Agreement for Fiscal Year 2022/23 for the Building & Safety Department RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement in the nottoexceed amount of $300,000 with Interwest Consulting Group, Inc. for fiscal year 2022/23 oncall building and safety plan review services.

10.16 Cooperative Agreement with Riverside County Regional Park and OpenSpace District
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the Cooperative Agreement with Riverside County Regional Park and OpenSpace District for the alignment and maintenance analysis of the Salt Creek Trail; and

2. Approve a Budget Adjustment Resolution increasing the General Fund (Fund 100) revenue by $100,000 in an account as assigned by Finance Department for the Salt Creek Trail Improvements Project.

10.17 Agreement Amendment with Rick Engineering Company for Economic Development Corridor Southern Gateway Public Engagement/Outreach Strategy RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 with Rick Engineering Company to extend the term of the agreement through June 30, 2023 for the EDC Southern Gateway Public Engagement/Outreach Strategy for future Specific Plan.

10.18 Agreement Amendment for The Matrix Consulting Group, Inc. for fiscal year 2021/22 Cost Allocation Plan, Citywide User Fee Study, and Development Impact Fee Study Review and Update
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 to the existing professional services agreement with The Matrix Consulting Group, Inc. to extend the contract date to December 31, 2022 for fiscal year 2021/22 Cost Allocation Plan, Citywide User Fee Study, and Development Impact Fee Study Review/Update.

10.19 Agreement Amendment and Purchase of Police Department Body and Fleet Incar Dash Cameras with Axon Enterprise, Inc.

RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 3 with Axon Enterprise, Inc. for the purchase of 17 patrol body cameras and taser sets and other required equipment and services for Police Department staff in the nottoexceed amount of $158,680 including tax; and

2. Approve and Authorize the City Manager to approve the purchase of eight Fleet 3 Standard 2 Camera Kits (incar dash cameras) in the nottoexceed amount of $103,944 including tax and installation; and

3. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with National Purchasing Partners Government (Contract# PS20270); and

4. Authorize the City Manager to execute the required documents and the Finance Department to issue a corresponding Purchase Order (PO) for the purchase(s), and contract(s) and/or amendments.

10.20 Agreement with Koff and Associates for the Classification and Compensation Study RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement with Koff & Associates, a division of Arthur J. Gallagher & Co., in the amount nottoexceed $224,230 for the Classification and Compensation Study and Employee Satisfaction/Engagement Survey.

10.21 Final Map, Security Improvement Bonds, and Agreement for Tract Map 31456, The Enclave, by RCFC Investments, LLC.

RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the Subdivision Improvement Agreement to guarantee completion of required improvements associated with Tract Map (TM) 31456 located west of Valley Boulevard, and north and south of Cherry Hills Boulevard; and

2. Approve and authorize the filing of the Final Map for TM 31456.

10.22 Security Improvement Bond and Agreement for Tract Map 32102 Community Park, Banner Park, by Pulte Homes Company, LLC
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the Security Improvement Bond and Agreement for hardscape and landscape for Tract Map 32102 Banner Park, located east of Lindenberger Road and north of Newport Road.

11. PUBLIC HEARING ITEMS

11.1 FiveYear Capital Improvement Program for Fiscal Year 202223 through Fiscal Year 202627
RECOMMENDED ACTION

1. Adopt a Resolution approving the fiscal year 202223 Capital Improvement Budget and subsequent fouryear Capital Improvement Program and funding plan for fiscal year 202324 through fiscal year 202627.

11.2 Development Impact Fees Construction Cost Index (CCI) Annual Adjustment RECOMMENDED ACTION

1. Adopt a Resolution to approve the annual update of the Development Impact Fees (DIF) to replace the existing fee schedule and establish a new fee schedule to be effective on August 15, 2022.

11.3 Calendar Year 2021 Delinquent Solid Waste Accounts RECOMMENDED ACTION

1. Conduct the Public Hearing and accept public testimony regarding Calendar Year (CY) 2021 delinquent solid waste accounts to be applied to the Fiscal Year (FY) 2022/23 County of Riverside property tax roll for collection; and

2. Approve the Solid Waste Delinquency Report from USA Waste of California Inc., dba Waste Management of the Inland Empire (Waste Management) listing the CY 2021 delinquent solid waste accounts for placement on the FY 2022/23 County of Riverside property tax roll for collection; and

3. Adopt a Resolution authorizing the collection of delinquent solid waste charges on the annual property tax roll; and

4. Authorize the City Clerk to issue a certified copy of the Resolution and the Solid Waste Delinquency Report to be filed with the County of Riverside Auditor Controller by Waste Management.

11.4 Community Facilities District Levy Ordinance Introductions RECOMMENDED ACTION

1. Introduce an Ordinance amending Ordinance No. 2012103 and levying special taxes to be collected during Fiscal Year 202223 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 20121 (Audie Murphy Ranch); and

2. Introduce an Ordinance amending Ordinance No. 2012108 and levying special taxes to be collected during Fiscal Year 202223 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 20122 (Hidden Hills); and

3. Introduce an Ordinance amending Ordinance No. 2014153 and levying special taxes to be collected during Fiscal Year 202223 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 20141 (Town Center); and

4. Introduce an Ordinance amending Ordinance No. 2014154 and levying special taxes to be collected during Fiscal Year 202223 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 20142 (Commerce Pointe); and

5. Introduce an Ordinance amending Ordinance No. 2015173 and levying special taxes to be collected during Fiscal Year 202223 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 20152 (Maintenance Services); and

6. Introduce an Ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 202223 to pay the annual costs of the maintenance and servicing of landscaping, lighting, water quality improvements, graffiti, streets, street sweeping, parks and trail maintenance, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 20171 (Maintenance Services).

12. DISCUSSION ITEMS

12.1 November 8, 2022 General Municipal Election Resolutions RECOMMENDED ACTION

1. Adopt a Resolution calling the November 8, 2022 general municipal election for candidates and requesting assistance from the Registrar of Voters in conducting the election; and

2. Adopt a Resolution setting regulations for candidate statements.

12.2 Menifee Miscellaneous Police Employees Association (Nonsworn) Memorandum of Understanding
RECOMMENDED ACTION

1. Adopt a Resolution approving the tentative agreement for the foundational Memorandum of Understanding (MOU) between the City of Menifee and the Menifee Miscellaneous Police Employees Association (MMPEA), for the period of July 1, 2021 through June 30, 2024; and

2. Authorize the City Manager or designee to execute and implement terms of the MOU and Resolution.

13. CITY ATTORNEY REPORTS

14. CITY MANAGER REPORTS

15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: July 2022
> Neighborhood Street Cleanup Program (Sobek, March 2, 2022) Target Date: TBD
> Emergency Medical Services Presentation (Sobek, April 6, 2022) Target Date: July 2022
> Code Enforcement Goals and Priorities (Liesemeyer, April 6, 2022) Target Date: TBD
> Review Graffiti Ordinance (Sobek, April 20, 2022)
Target Date: TBD
> Discussion on Creation of Historical Districts and Preservation of Rural Areas (Sobek, May 4, 2022) Target Date: TBD
> South Korea “Ambassador of Peace” Medal Program (Sobek, May 4, 2022) Target Date: TBD

16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas. The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.

Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Stephanie Roseen, Acting City Clerk, at City Hall located at 29844 Haun Road or by calling (951) 6726777 during normal business hours.

Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Stephanie Roseen, Acting City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Menifee Mayor and City Council June 15, 2022

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