1 1
3 8
required, and clearances of the charging equipment to comply with all applicable building and fire safety laws. The checklist also assists the applicant in confirming that the location of the electric vehicle supply equipment will comply with any vehicle clearance requirements in the City’s Zoning Ordinance.
As proposed, the Ordinance would meet the requirements of AB 1236. City procedures, such as electronic submittal of plans, are currently in place and comply with the requirements of AB 1236.
STRATEGIC PLAN OBJECTIVE
Responsive and transparent government
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Electrical Vehicle Charging Station Permit Procedures Ordinance
2. Electric Vehicle Charging Station (EVCS) Expedited Plan Submittal Requirements Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 2
Menifee Mayor and City Council
August 17, 2022
Page
701 of 734
4 5
3 1
3 ORDINANCE NO. 2022-_____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MENIFEE ADDING CHAPTER 8.24 TO TITLE 8 OF THE MENIFEE MUNICIPAL CODE SETTING
FORTH PROCEDURES FOR EXPEDITING PERMIT PROCESS FOR ELECTRIC
VEHICLE CHARGING SYSTEMS
WHEREAS, the State of California and the City of Menifee have consistently promoted and encouraged the use of fuel-efficient electric vehicles; and WHEREAS, the State of California recent adopted Assembly Bill 1236 requires local agencies to adopt an ordinance that create an expedited and streamlined permitting process for electric vehicle charging systems; and
WHEREAS, creation of an expedited, streamlined permitting process for electric vehicle charging stations would facilitate convenient charging of electric vehicles and help reduce the City’s reliance on environmentally damaging fossil fuels.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES ORDAIN AS FOLLOWS:
SECTION 1. Chapter 8.24: ELECTRICAL VEHICLE CHARGING STATION PERMIT PROCEDURES is added to the Municipal Code as shown on Exhibit A attached hereto, which is incorporated herein by reference.
SECTION 2. All ordinances and resolutions or parts thereof in conflict with this Ordinance are hereby repealed.
SECTION 3. The City Manager is directed to take all necessary steps to give effect to this Ordinance.
SECTION 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, then such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Menifee hereby declares the Council would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional, invalid, or ineffective.
SECTION 5. This Ordinance shall become effective 30 days after adoption.
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 3
Menifee Mayor and City Council
August 17, 2022
Page
702 of 734
4 5
3 1
3 SECTION 6. The Mayor shall sign this ordinance and the City Clerk shall attest and certify to the passage and adoption of this Ordinance and cause this Ordinance to be published using the alternative summary and posting procedure authorized under Government Code Section 36933.
This Ordinance was introduced for first reading on August 17, 2022, and PASSED, APPROVED, AND ADOPTED this ___ day of _________________ 2022.
Bill Zimmerman
Mayor
APPROVED AS TO FORM:
Jeffrey T. Melching
City Attorney
ATTEST:
Stephanie Roseen,
Acting City Clerk
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 4
Menifee Mayor and City Council
August 17, 2022
Page
703 of 734
4 5
3 1
3 EXHIBIT A
CHAPTER 8.24: ELECTRICAL VEHICLE CHARGING STATION PERMIT PROCEDURES SECTION 8.24.010 STANDARDS FOR ELECTRICAL VEHICLE CHARGING STATIONS; APPROVAL PROCESS.
(A) Title and Purpose.
(1) This Section shall be known as “City of Menifee Electric Vehicle Charging Station Permit Expediting Ordinance,” may be cited as such, and will be referred to herein as “this Section.” The purpose of this Section is to promote and encourage the use of electric vehicles by creating an expedited, streamlined permitting process for electric vehicle charging stations while promoting public health and safety and preventing specific adverse impacts in the installation and use of such charging stations, in accordance with the standards adopted by the city pursuant to this Section and state law.
(2) It is also the purpose of this Section to promote and encourage the use of electrical vehicle charging stations and to limit obstacles to their use. (3) It is hereby declared that in any instance where the provisions of this Section conflict with any applicable state law or regulation, such State law or regulation shall govern, including California Government Code section 65850.7 as it may updated from time to time.
(B) Definitions. The following definitions shall govern the meaning of words and phrases used herein:
CHECKLIST OF REQUIREMENTS FOR ELECTRICAL VEHICLE CHARGING STATION or CHECKLIST. The rules, regulations, guidelines, and checklist that set forth implementing and additional requirements for electrical vehicle charging stations consistent with California Government Code section 65850.7 as it may updated from time to time.
BUILDING OFFICIAL. Officer or other designated authority charged with the administration and enforcement of the City of Menifee codes; responsible for the implementation of this Section, as may be identified from time to time, in the Checklist of Requirements for Electrical Vehicle Charging Stations.
ELECTRIC VEHICLE CHARGING STATION OR CHARGING STATION:
Means any level of electric vehicle supply equipment station that is designed and built-in compliance with Article 625 of the California Electrical Code and delivers electricity from a source outside an electric vehicle into a plug-in vehicle.
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 5
Menifee Mayor and City Council
August 17, 2022
Page
704 of 734
4 5
3 1
3 ELECTRONIC SUBMITTAL: Means the utilization of electronic mail and/or through the Menifee Permit Portal.
FEASIBLE METHOD TO SATISFACTORILY MITIGATE OR AVOID THE SPECIFIC ADVERSE IMPACT: Includes, but is not limited to, any cost-effective method, condition, or mitigation imposed by the City on another similarly situated application in a prior successful application for a similar permit.
SPECIFIC, ADVERSE IMPACT: Means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.
(C) Development standards. In addition to the Checklist of Requirements for Electrical Vehicle Charging Stations, the following standards shall apply to each electrical vehicle charging station:
(1) All electrical vehicle charging stations shall meet applicable health and safety standards and requirements imposed by state and local permitting authorities, consistent with California Government Code section 65850.7 as it may updated from time to time.
(2) All electric vehicle charging systems shall meet the requirements of the California Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and accredited testing laboratories such as Underwriters Laboratories, and rules of the Public Utilities Commission regarding safety and reliability.
(3) The Community Development Director or their designee may from time to time revise the Checklist of Requirements for Electrical Vehicle Charging Station Systems as long as any revisions are consistent with California Government Code section 65850.7 as it may updated from time to time. (4) The Checklist of Requirements for Electrical Vehicle Charging Station Energy Systems shall be made available to the public during regular business hours at the Building Division counter and by posting the Checklist on the city's internet web site.
(D) Application requirements; signatures. The applicant may submit the permit application and associated documentation to the city's building division in person, by mail, or electronic submittal together with any required permit processing and inspection fees.
For electronic submittal, the city shall accept an electronic signature on all forms, applications, and other documentation in lieu of a wet signature by an applicant to the extent permitted by law and to the extent such electronic submittal complies with the requirements set forth in this Section and the Checklist of Requirements for Electrical Vehicle Charging Station Systems.
(E) Review. Review of the application to install an electrical vehicle charging station shall be limited to the building department's review of whether the application meets all health and Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 6
Menifee Mayor and City Council
August 17, 2022
Page
705 of 734
4 5
3 1
3 safety requirements of local, state, and federal law. The requirements of local law shall be limited to those standards and regulations necessary to ensure that the electrical vehicle charging station will not have a specific, adverse impact upon the public health or safety. If the Building Official makes a finding based on substantial evidence, that an electrical vehicle charging station could have a specific, adverse impact upon the public health and safety, the city may require the applicant to apply for a conditional use permit or other applicable license or permit.
(F) Approval requirements.
(1) An application that satisfies the requirements of this Section and the Checklist of Requirements for Electrical Vehicle Charging Station Systems shall be deemed complete upon confirmation by the Building Official that the application and supporting documents are complete and meet the requirements of this Section and the Checklist. Upon the Building Official's determination that an application is complete, the city's building division shall approve the application and issue all required permits or authorizations. Upon receipt of an incomplete application, the Building Official shall issue a written correction notice detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance.
(2) For projects with 1-25 stations at a single site, applications must be reviewed for completeness within (5) business days and approved/denied within (20) business days. For projects with 26 or more stations at a single site, applications must be reviewed for completeness within 10 business days and approved/denied within
(40) business days.
(3) If the city denies an application for a use permit to install an electrical vehicle charging station, the city shall make written findings based upon substantial evidence in the record that the proposed installation would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. The findings shall include the basis for the rejection of potential feasible alternatives of preventing the adverse impact.
(4) The decision of the Building Official pursuant to divisions (F)(1) and (3) of this Section may be appealed to the planning commission pursuant to section
2.20.150, and, if a subsequent decision of the planning commission is sought, may be appealed to the city council pursuant to Chapter 2 of this code. (G) Inspections. For an electrical vehicle charging station system eligible for expedited review, inspections shall be required, which shall be done in a timely manner and may include a consolidated inspection. If an electrical vehicle charging station system fails inspection, a subsequent inspection is authorized.
(H) Approval by association not required. The city shall not condition approval for any electrical vehicle charging station permit on the approval of an electrical vehicle charging station by an association, as that term is defined in California Civil Code section 4080.
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 7
Menifee Mayor and City Council
August 17, 2022
Page
706 of 734
ELECTRIC VEHCILE CHARGING STATION (EVCS)
EXPEDITED PLAN SUBMITTAL REQUIREMENTS
City of Menifee Building & Safety Department | 29844 Haun Rd., Menifee, CA 92586 (951)672 -6777 www.cityofmenifee.us
Expedited EVCS Plan Submittal Requirements
This handout is designed for assistance in submitting plans for electric vehicle (EV) charging stations to the Building and Safety Department. Omission of any of the following plan review items shall be deemed an incomplete submittal and the plans will not be accepted for plan review.
All plans submitted for EV charging systems must comply with, and reference, the 2019 California Building Code, 2019 California Residential Code (CRC), 2019 California Electric Code (CEC), 2019 California Plumbing Code (CPC), and 2019 California Mechanical Code (CMC), 2019 California Fire Code (CFC) as appropriate including any amendments and/or errata.
The City of Menifee does not perform over-the-counter plan reviews and we do not accept hard copy (paper) plans for review.
TYPES OF ELECTRIC VEHICLE (EV) CHARGERS
Be aware that there are different types of Electric Vehicle (EV) chargers. There are 2 types of EV chargers approved for residential use: Level 1 and Level 2.
Commercial/industrial only developments may also use Level 3 (DCFC) charging stations.
LEVEL 1
Level 1 chargers are smaller units that plug directly into a standard 120-volt receptacle outlet. These types of chargers typically require a longer period to recharge the vehicle. If the receptacle outlet being used to plug in the Level 1 charger exists, there is no requirement to secure a permit from the Building and Safety Division. On the other hand, if you will be installing a new 120-volt receptacle outlet for the charger, you will need to obtain a permit and provide the required information in this handout. CBC 105.1
Level 2
A Level 2 EV charging system requires a 240-volt electrical circuit and charges the vehicle battery much faster than a Level 1 charger. Level 2 charger installations typically require an electrical permit and inspections of the installation. To obtain the permit, you will need to provide some basic information to show that your existing electrical service can handle the added load. CBC 105.1
Level 3 Direct Current Fast Charge (DCFC)
A level 3 charging system, also called DC Fast Chargers (DCFC), these chargers use a 480-volt circuit to provide direct current (DC) electricity to the battery. Fast charging equipment enables rapid charging at installed stations. Level 3 chargers are not allowed on residential properties.
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 8
Menifee Mayor and City Council
August 17, 2022
Page
707 of 734
ELECTRIC VEHCILE CHARGING STATION (EVCS)
EXPEDITED PLAN SUBMITTAL REQUIREMENTS
City of Menifee Building & Safety Department | 29844 Haun Rd., Menifee, CA 92586 (951)672 -6777 www.cityofmenifee.us
Requirements for Permit Submittal
Before approval and issuance of permit(s) for electric vehicle charging station, the applicant shall submit one (1) set of complete digital plans which are drawn to scale (or at the very minimum are fully dimensioned), readable, and legible with a minimum of #12 font for text and one (1) set of supporting documents. Electronic plans shall be designed to be printed at a minimum of 11” x 17” in size and meeting the requirements listed above. Electronic signatures will be accepted on the application and plans. Electronic plans shall be submitted to [email protected]
All plans shall include the following information:
1. Cover Sheet showing the following information: (a) project address; (b) owner’s name, address, and phone number; (c) name, address, and phone number of the person preparing the plans; (d) scope of work statement; (e) number of stories and number of dwelling units; (f) sheet index indicating each sheet title and number; (g) legend for symbols, abbreviations, and notations used in the drawings; CBC 107.2.5
2. Site Plan showing: Building footprint with locations of property lines, distances of building walls to property lines, location of the EV charging system, location of the main service and the exterior and interior locations of all equipment and disconnects with working space clearances, and locations of other structures (if any) on the property; CBC 107.2.5
3. Electrical Plan showing: A single line diagram indicating all conductor sizes and conductor types; location and size of all disconnects; location and size of all electrical service and electrical sub-panels; size of all overcurrent protection devices (circuit breakers); location of size of all receptacles outlets that will be installed; CBC 107.2.1
4. Load Calculations: Load calculations shall be provided for the existing electrical system to determine if the new loads of the EV charger can be added to the system; 2019 CEC Article 220
5. Manufacturer’s Specification Sheets with make, model, and listing for all components. Provide one (1) set of all manufacturer installation manuals for the charger as well as the manufacturer’s specification sheets for any addition electrical equipment that will be installed; CBC 107.2.1
6. Additional Information: Please see the additional material provided below and on the other attached sheets to assist in the design of the system.
Equipment height
The coupling means of the Electric Vehicle Supply Equipment shall be stored at a height of not less than 18 inches above the floor level for indoor locations and not less than 24 inches above the grade level for outdoor locations. CEC 625.50
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 9
Menifee Mayor and City Council
August 17, 2022
Page
708 of 734
ELECTRIC VEHCILE CHARGING STATION (EVCS)
EXPEDITED PLAN SUBMITTAL REQUIREMENTS
City of Menifee Building & Safety Department | 29844 Haun Rd., Menifee, CA 92586 (951)672 -6777 www.cityofmenifee.us
Listed equipment
All Electric Vehicle Supply Equipment shall be listed by a nationally recognized testing laboratory. CEC 110.3(B)
Fastened in place
Indicate the support and anchorage for the Electric Vehicle Supply Equipment will be permanently connected and fastened in place in accordance with the manufacturer’s installation instructions.
Protection from physical damage
Electrical Vehicle Supply Equipment shall be protected against vehicle impact damage when located in the path of a vehicle. To avoid the installation of a substantial pipe bollard as an equipment guard, locate the Electrical Vehicle Supply Equipment on a garage side wall, out of the vehicular path. (CEC 110.27(B))
Commercial and Multi-Family Installations
Accessibility – Indicate compliance with California Building Code Chapter 11B-228.3, 11B-812, and Chapter 11B, Table 11B-208.2
The table below illustrates the type and size of wire and conduit to be used for various EV charger circuits.
Size of EV Charger
Circuit Breaker
Required Minimum
Size of Conductors
(THHN wire; THHWwire
for exterior)
Conduit Type and Size *
Electrical metallic
Tubing (EMT)
Rigid Nonmetallic
Conduit - Schedule 40
(RNC)
Flexible Metal Conduit
(FMC)
20 amps #12 1/2” 1/2” 1/2”
30 amps #10 1/2” 1/2” 1/2”
40 amps #8 3/4” 3/4” 3/4”
50 amps #8 3/4” 3/4” 3/4”
60 amps #6 3/4” 3/4” 3/4”
70 amps #4 3/4” 3/4” 3/4”
* Based on 4 wires in the conduit (2-current carrying conductors, 1-grounded conductor, and 1-equipment ground). (CEC Chapter 9 Tables) As an alternate, Nonmetallic Sheathed Cable (NMC) (e.g., Romex cable) may be used if it is protected from physical damage by placing the cable inside a wall cavity or attic space which is separated from the occupied space by drywall or plywood.
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 10
Menifee Mayor and City Council
August 17, 2022
Page
709 of 734
ELECTRIC VEHCILE CHARGING STATION (EVCS)
EXPEDITED PLAN SUBMITTAL REQUIREMENTS
City of Menifee Building & Safety Department | 29844 Haun Rd., Menifee, CA 92586 (951)672 -6777 www.cityofmenifee.us
The table below illustrates the required supports for various types of electrical conduit or cable.
Conduit Support
Electrical Metallic
Tubing (EMT)
(CEC358.30(A))
Rigid Nonmetallic
Conduit - Schedule 40
(RNC) (CEC 352.28 (B))
Flexible Metal Conduit
(FMC) (CEC348.42 (B))
Nonmetallic Sheathed
Cable (NMC)
(CEC 334.30)
Conduit Support
Intervals
10’
3’
4-1/2’
4-1/2’
Maximum Distance
from Box to
Conduit Support
3’
3’
1’
1’
Free to use code books are available from the State of California Building Standards commission at:
https://www.dgs.ca.gov/BSC/Codes
Item Title: 12.2
Ordinance
Introduction
of
an
Amendment
to
Title
8 of
the
Menifee
Municipal
Code
to
add
Electrical
Vehicle
Charging
Station Permit Procedures
Item Page Number: 11
Menifee Mayor and City Council
August 17, 2022
Page
710 of 734
CITY OF MENIFEE
SUBJECT: League of California Cities Annual Conference Voting Delegate and Proposed Bylaw Amendments
MEETING DATE: August 17, 2022
TO: Mayor and City Council
PREPARED BY: Stephanie Roseen, Acting City Clerk
REVIEWED BY: Stephanie Roseen, Acting City Clerk
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Appoint Councilmember Karwin as the voting delegate to the League of California Cities Annual Conference scheduled for September 7-9, 2022 in Long Beach; and
2. Discuss the proposed League of California Cities bylaw amendments and determine a City position so that the voting delegate can represent the City at the League of California Cities’ Annual Business Meeting; and
3. Authorize the City Clerk to complete and return the voting delegate/alternate form to the League of California Cities.
DISCUSSION
The League of California Cities (Cal Cities) will be holding its annual conference in Long Beach on September 7-9 of this year. In order for the City of Menifee to vote on matters during the annual business meeting, a voting delegate must be appointed. To qualify as the voting delegate, the appointee(s) must be registered to attend the conference. The Councilmembers registered to attend the conference are Councilmembers Bob Karwin and Lesa Sobek, whereas Councilmember Karwin would be the sole voting delegate available to attend the Annual Business Meeting. Cal Cities must receive the voting delegate form no later than Friday, September 2.
This year there were no resolutions submitted that would need to be discussed and voted on.
However, a petitioned resolution could still be submitted during the annual conference and would need to be considered and voted on during the annual business meeting.
This year there will be proposed amendments to the Cal Cities bylaws for consideration and will be voted on during the Annual Business Meeting. After engagement with an Association Item Title: 12.3
League of California Cities Annual Conference Voting Delegate and Proposed Bylaw Amendments Item Page Number: 1
Menifee Mayor and City Council
August 17, 2022
Page
711 of 734
City of Menifee Staff Report
Cal Cities Annual Conference 2022
August 17, 2022
1 1
2 9
Governance Consultant and adoption of a strategic growth plan, Cal Cities Board of Directors (Board) in February of 2022, voted to approve Board policy establishing the Governance Committee. In May 2022 the Board approved several recommendations brought forward by the Governance Committee including the following two recommendations that would require bylaw amendments:
1. Formalize oversight of the Resolutions Committee by establishing the Second Vice President as the chair of the committee, while retaining the President’s authority to appoint the vice chair of the committee.
2. To ensure a more inclusive Nominating Committee, add one committee member appointed from among the Caucus Directors and one additional committee member appointed from the At-large Directors for a total of 13 committee members.
In addition to those recommendations identified by the Governance Committee and approved by the Board, Cal Cities staff identified various non-substantive revisions to the Cal Cities bylaws:
1. Clarify that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of Board – established committees.
2. To avoid confusion and clarify organizational responsibilities, remove “Treasurer” from the title of the Second Vice President.
3.To promote consistency, replace the term “Board member(s)” with “Director(s)”.
The redlined changes to the bylaws are shown in the attached General Assembly Bylaws Packet.
On July 15, 2022, the Cal Cities Board voted to present the proposed bylaw amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo. If approved by at least two-thirds vote, the bylaw amendments would go into effect November 9, 2022.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government
FISCAL IMPACT
The voting delegate must be registered for the conference. The cost of registration is budgeted for in account number 100-4110-52210.
ATTACHMENTS
1. 2022 Voting Delegate Packet
2. 2022 Proposed Bylaws Amendments
Item Title: 12.3
League of California Cities Annual Conference Voting Delegate and Proposed Bylaw Amendments Item Page Number: 2
Menifee Mayor and City Council
August 17, 2022
Page
712 of 734
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: June 1, 2022
T
O: City Managers and City Clerks
RE
: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal
Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
I
n order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
P
lease complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.
Please view Cal Cities’ event and meeting policy in advance of the conference. • Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • C
onference Registration Required. The voting delegate and alternates must be r
egistered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities
website. In order to cast a vote, at least one voter
must be present at the Business Meeting and in possession of the voting delegate c
ard. Voting delegates and alternates need to pick up their conference b
adges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name b
adges that will admit them into the voting area during the Business Meeting.
Council Action Advised by August 31, 2022
Item Title: 12.3
League of California Cities Annual Conference Voting Delegate and Proposed Bylaw Amendments Item Page Number: 3
Menifee Mayor and City Council
August 17, 2022
Page
713 of 734
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
Item Title: 12.3
League of California Cities Annual Conference Voting Delegate and Proposed Bylaw Amendments Item Page Number: 4
Menifee Mayor and City Council
August 17, 2022
Page
714 of 734
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.
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CITY:________________________________________
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE
Name: Name:
Title: Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email_________________________________
Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature)
Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254
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2022 Annual Conference and Expo
PROPOSED BYLAWS AMENDMENTS
General Assembly
September 9, 2022
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2021-2022
CAL CITIES OFFICERS
President
Cindy Silva
Mayor Pro Tem,
Walnut Creek
First Vice President
Ali Taj
Council Member,
Artesia
Second Vice President
Daniel Parra
Council Member,
Fowler
Immediate Past President
Cheryl Viegas Walker
Council Member,
El Centro
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org A
ugust 2022
To
: Cal Cities General Assembly
From: Cindy Silva, President
Carolyn Coleman, Executive Director and CEO
Re: Proposed Cal Cities Bylaws Amendments
O
n July 15, 2022, the League of California Cities (Cal Cities) Board of Directors (Board) voted to present proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo. This memorandum outlines the history of the proposed amendments, summarizes the amendments, and provides an explanation of the process for adopting amendments to the bylaws.
Background
B
eginning in 2017, the Board directed Cal Cities to undertake a strategic planning process that resulted in the adoption of the “Powering Up for California Cities Strategic Grown Plan 2018-2021” (Strategic Growth Plan). The Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission; and (c) ensure the pathway to leadership is transparent and inclusive.
I
n furtherance of its governance goals, the Board engaged an association governance consultant (Consultant) to evaluate the Cal Cities governance system and make recommendations for enhancing Cal Cities’ governance. The Consultant gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys. On July 8, 2021, the Consultant produced a report (Governance Report) detailing 49 recommendations to the Board to deepen the engagement of Cal Cities Member Cities and ensure Cal Cities’ governance is operating at peak performance.
T
he Governance Report included findings indicating that Cal Cities is a strong organization, with a high level of member engagement, but also highlighted opportunities for Cal Cities to enhance its governance. The opportunities for enhancement included: (a) improving the clarity, ease, and consistency in how the governance system works; (b) clarifying the guidelines for position qualifications and performance expectations; (c) identifying ways to deepen member engagement and enhance the quality of the experience of involvement; and (d) ensuring Cal Cities has an intentional, consistent organizational culture at all levels of the governance system.
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The findings and recommendations from the Governance Report were presented to the Board during the July 2021 Board meeting. Following a robust exchange of ideas and input, the Board decided to move forward with many of the recommendations, referred other recommendations to a “to be established” board subcommittee for further study, and deferred consideration of the remaining recommendations.
Following Board approval, in September 2021 during the Cal Cities Annual Conference and Expo, the General Assembly voted to approve the following bylaws amendments:
1. Adjust the composition of the Board to achieve a higher impact and be more representative by adding Director seats to the Board for each of the five Diversity Caucuses, and transitioning members of the National League of Cities Board from Cal Cities Directors to one non-voting advisor to the Cal Cities Board.
2. Recognize the Cal Cities Diversity Caucuses in the Cal Cities bylaws to reflect the full contribution the caucuses make to Cal Cities’ mission and vision.
Those amendments became effective on Nov. 24, 2021.
Among the recommendations the Board decided was a priority to move forward was the establishment of a standing Governance Committee to assist the Board in fulfilling its governance function.
At its February 2022 meeting, the Board voted to approve Board policy establishing the Governance Committee with the task of regularly reviewing the governance structures, policies, and practices of Cal Cities and reporting its findings and recommendations to the Board. The Board also approved a one-year work plan for the Governance Committee that established priority governance issues to focus on in its first year.
Following the Board meeting, President Cindy Silva appointed the following Board members to serve on the Governance Committee:
• Cheryl Viegas Walker, Immediate Past President and Council Member, El Centro, Chair • Walt Allen, Council Member, Covina
• Jan Arbuckle, Vice Mayor, Grass Valley
• LaTanya Bellow, Deputy City Manager, Berkeley
• Pippin Dew, Council Member, Vallejo
• Lynne Kennedy, Mayor Pro Tem, Rancho Cucamonga
• Karen Goh, Mayor, Bakersfield
• Jim Lewis, City Manager, Pismo Beach
• Lisa Middleton, Mayor, Palm Springs
• John Minto, Mayor, Santee
• David Pollock, Council Member, Moorpark
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The Governance Committee met in April 2022, and following engaging and productive discussions, brought forward to the Board at its May 2022 meeting several recommendations to further enhance Cal Cities’ governance. Among the recommendations approved by the Board during that meeting are two that require bylaws amendments:
1. Formalize oversight of the Resolutions Committee by establishing the Second Vice President as the chair of the committee, while retaining the President’s authority to appoint the vice chair of the committee.
2. To ensure a more inclusive Nominating Committee, add one committee member appointed from among the Caucus Directors and one additional committee member appointed from among the At-Large Directors for a total of 13 committee members.1
In addition to those recommendations identified by the Governance Committee and approved by the Board, Cal Cities staff identified various non-substantive revisions to the Cal Cities bylaws:
1. Clarify that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of Board-established committees.
2. To avoid confusion and clarify organizational responsibilities, remove “Treasurer” from the title of the Second Vice President.
2 3. To promote consistency, replace the term “Board member(s)” with “Director(s).”3
On July 15, 2022, the Board voted to present these proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo.
While the work to enhance Cal Cities’ governance is a process being implemented in phases over several years, the Board believes these proposed amendments constitute important next steps toward ensuring Cal Cities’ governance is operating at peak performance.
1 Under the current bylaws, the Nominating Committee is comprised of 11 Directors. Two committee members are appointed from among At-Large Directors and one from a Department. Divisions participate on a rotation, with Directors residing within eight of the Divisions appointed in even-numbered years and Directors from the other eight appointed in odd-numbered years. 2 Under the current bylaws, the Second Vice President is referred to as “Second Vice President/Treasurer.” However, in practice the Second Vice President does not serve as treasurer of Cal Cities. Rather, that function is performed by the Chief Financial Officer designated in Article VIII, section 5, subdivision b(2), of the Cal Cities bylaws.
3 The current bylaws primarily refer to members of the Cal Cities Board of Directors as “Directors.” However, there are instances in which they are referred to as “Board members.” 3 Item Title: 12.3
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Procedure for Amending the Cal Cities Bylaws
Amendments to the Cal Cities bylaws may be proposed by the Cal Cities Board and may be adopted: (a) by vote of the Cal Cities General Assembly, or (b) by mail ballot to Member Cities.4 In this case, the amendments will be considered by the General Assembly. Bylaws amendments need to be approved by 2/3 of those voting,5 and the number that constitutes 2/3 of those voting (a) cannot be less than a majority of the voting delegates present if there is a quorum at the time the vote is taken;
6 or (b) cannot be less than a majority of a quorum if the meeting started with a quorum but a quorum is not present when the vote is taken.7
If approved by the General Assembly, the amendments to the bylaws will go into effect after the expiration of a 60-day protest period.
8 If, within 60 days after the adoption of the amendments, one-third or more of Member Cities submit a written protest against such amendments, the amendments are automatically suspended until the next Annual Conference and Expo, when they may be taken up again for reconsideration and vote.9 If the amendments are approved by the General Assembly and no protest is lodged, the effective date of the bylaws amendments will be Nov. 9, 2022.
4 Article XVII, Section 1.
5 Article XVII, Section 2.
6 Cal. Corp. Code 7512, subd. (a).
7 Cal. Corp. Code 7512, subd. (d).
8 Article XVII, section 6.
9 Article XVII, section 7.
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RESOLUTION RELATING TO AMENDMENTS TO THE CAL CITIES BYLAWS (2/3 vote at General Assembly required to approve)
Source : League of California Cities Board of Directors
WHEREAS, the League of California Cities (Cal Cities) is a nonprofit mutual benefit corporation under California law and, as such, is governed by corporate bylaws; and
WHEREAS, the Cal Cities Board of Directors (Board) periodically reviews the Cal Cities bylaws for issues of clarity, practicality, compliance with current laws, and responsiveness to membership needs and interests; and
WHEREAS, beginning in 2017, the Board directed Cal Cities to undertake a strategic planning process that resulted in the adoption of the “Powering Up for California Cities Strategic Growth Plan 2018-2021” (Strategic Growth Plan); and
WHEREAS, the Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission; and (c) ensure the pathway to leadership is transparent and inclusive; and
WHEREAS, in furtherance of its governance goals, the Board engaged an expert in association governance who gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys to evaluate the Cal Cities governance system and make recommendations for enhancing Cal Cities’ governance; and
WHEREAS, in July 2021 the Board decided to move forward with certain recommendations made as a result of that governance evaluation, including a recommendation to establish a standing Governance Committee of the Board to assist the Board in fulfilling its governance function; and
WHEREAS, in February 2022 the Board approved Board policy establishing the Governance Committee and charging it with regularly reviewing the governance structures, policies, and practices of Cal Cities, and reporting its findings and making recommendations to the Board; and
WHEREAS, in 2022 the Governance Committee recommended, and the Board, approved certain changes to the bylaws that: (1) formalize the oversight of the Resolutions Committee; (2) ensure a more inclusive Nominating Committee by adding one committee member appointed from among Caucus Directors and one additional committee member appointed from among At- Large Directors; (3) clarify that, unless the board establishes otherwise, the Cal Cities President appoints the chair of board-established committees; and (4) make various non-substantive revisions; and
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WHEREAS, the Cal Cities Board offers the following proposed amendments and additions to the bylaws, as set forth in the attached redlined version of the bylaws specified below, which is hereby incorporated by reference:
1. Amend Article VI, section 3(c) to designate the Second Vice-President as the Resolutions Committee chair, while retaining the President’s authority to appoint the vice chair of the Resolutions Committee;
2. Amend Article VII, section 5(b) to adjust the composition of the Nominating Committee by adding one At-Large Director and one Caucus Director for a total of 13 Nominating Committee members;
3. Amend Article VII, Section 10(d) to provide that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of board-established committees;
4. Replace the title “Second Vice-President/Treasurer” with “Second Vice President” in Article VII, sections 2(a), 5(e), and 10(b); and Article VIII, sections 1, 2(c), and 4;
5. Replace the term “board member(s)” with “Director(s)” in Article VII, sections 5(b), 5(e), and 8; Article XII, section 5(c); and Article XV, section 4; and now therefore, be it
RESOLVED, by the General Assembly of the League of California Cities assembled during the Annual Conference in Long Beach on September 9, 2022, that the proposed bylaws amendments are hereby approved and Cal Cities shall make the specified amendments to the Cal Cities bylaws set forth in the attached redlined version of the bylaws.
See ATTACHMENT 1 for redline of proposed changes to the bylaws. 6 Item Title: 12.3
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ATTACHMENT 1
Redline of Proposed Changes to Bylaws
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Bylaws for the
League of California Cities
…
Article VI. Resolutions
…
Section 3: Resolutions Committee for Annual Conference Resolutions.
(a) Resolutions Committee Composition. The Cal Cities President establishes a Resolutions Committee sixty days prior to each Annual Conference, which committee shall consist of:
(i) One elected official from each regional division, appointed by the regional division;
(ii) One elected official from each policy committee, appointed by the policy committee;
(iii) One member from each functional department, appointed by the department;
(iv) One elected official from each caucus, appointed by the caucus; and
(v) Up to ten additional members (at least five of whom are elected officials) as the Cal Cities President deems necessary to achieve geographic and population balance, as well as recognize the multiplicity of city functions not represented by the other appointments, including, but not limited to, the perspectives of board and commission members as well as professional staff.
(b) Presidential Appointments. In the event a regional division, policy committee, functional department, or caucus does not make its appointment to the Resolutions Committee, the Cal Cities President may make the appointment on the regional division’s, policy committee’s, functional department’s, or caucus’s behalf.
(c) Chair. The Cal Cities President shall also appoint to the Resolutions Committee a committee chair and vice chairSecond Vice-President shall serve as committee chair. The Cal Cities President shall also appoint to the Resolutions Committee a vice chair.
(d) Minimum Committee Size and Composition. In the event the full committee is not in attendance at the Annual Conference, the Cal Cities President shall appoint a sufficient number of city officials in attendance to achieve a total of thirty. No less than two-thirds of the members of the Resolutions Committee shall be elected officials.
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(e) Committee Consideration of Proposed Resolutions. Except for resolutions of courtesy, commendation, appreciation or condolence, no resolution expressing the opinion or policy of Cal Cities on any question may be considered or discussed by Cal Cities’ General Assembly, unless it has been first submitted to, and reported on, by the Resolutions Committee. …
Article VII: Board of Directors
…
Section 2: Composition.
The Cal Cities Board is composed of the following:
(a) A President, First Vice-President and Second Vice-President/Treasurer, who each serve a term of one year;
(b) The Immediate Past President who serves for a term of one year, immediately succeeding his or her term as President;
(c) Twelve Directors-at-Large,
(i) Who serve staggered two-year terms, and
(ii) At least one of whom is a representative of a small city with a population of 10,000 or less;
(d) One Director to be elected from each of the regional divisions, functional departments, and caucuses of Cal Cities, each of whom serves for a term of two years; and
(e) Ten Directors that may be designated by the mayors of each of the ten largest cities in California to serve two-year terms.
(f) For purposes of this section, the population of each city is the most current population as determined by the California Department of Finance, Demographic Research Unit, or its successor agency or unit. If no successor agency or unit is named, the most current population used to determine these dues shall be used to determine future dues until such time as these bylaws are amended to designate a new source for determining city population.
(g) Directors hold office until their successors are elected and qualified.
…
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Section 5: Nomination Process.
(a) Timing. The Cal Cities President, with the concurrence of the Cal Cities Board, shall establish a nominating committee at the first Board meeting of the calendar year in which the election is to occur.
(b) Composition. The nominating committee shall be comprised of eleven thirteen Board membersDirectors. ThreeTwo nominating committee members shall be At-Large Directors, and one shall represent a functional department, and one shall represent a caucus. Regional divisions shall be represented on the nominating committee on the following rotating basis:
(i) Even-Numbered Years: In even-numbered years, the Central Valley, Imperial County, Monterey Bay, North Bay, Orange County, Redwood Empire, Sacramento Valley and San Diego County
Regional Divisions shall be represented on the nominating committee.
(ii) Odd-Numbered Years: In odd-numbered years, the Channel Counties, Inland Empire, Desert-Mountain, East Bay, Los Angeles County, Peninsula, Riverside County, and South San Joaquin Regional Divisions shall be represented on the nominating committee.
(c) Nominating Committee Chair. The Cal Cities President shall appoint the chair of the nominating committee.
(d) Candidates for Positions Ineligible. Candidates for officer and at-large positions on the Cal Cities Board are not eligible to serve on the nominating committee. In the event a regional division representative on the nominating committee wishes to be a candidate for an officer or at-large position, the Cal Cities President will appoint a substitute nominating committee member from the same regional division, if available. If one is not available, the President shall appoint a substitute from a nearby regional division.
(e) Duties. The duties of the nominating committee are to:
(i) Member Outreach. Publicize the qualifications for the offices of Second Vice Vice-President/Treasurer and the at-large members of the Cal Cities Board to Cal Cities’ Member Cities;
(ii) At-Large and Second Vice-President Recommendations. Make recommendations to the Cal Cities Board on the following year’s Cal Cities officers and at-large board membersDirectors; and
(iii) President and First Vice President Recommendation.
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becomes President and the previous year’s Second Vice-
President/Treasurer becomes First Vice President.
(f) Notice to Members. An explanation of the nomination process and relevant deadlines for submitting nominations to the nominating committee shall be publicized in Cal Cities publications and communications throughout the year, along with the identity of nominating committee members once such members are appointed. In addition, the nominating committee shall inform the membership of the opening of the nominations for the following year when it makes its report to the general membership as provided in Article VI, Section 5(g) below.
(g) Decision and Report. The nominating committee’s recommendations shall be communicated to the Cal Cities Board not later than 30 days prior to the date of Cal Cities’ Annual Conference and again at the Annual Conference.
In addition, the nominating committee shall make its report to the membership at the opening general session of the Annual Conference.
(h) Election. The election of Cal Cities Board officers and Directors-at-Large shall occur at a Cal Cities Board meeting at the Annual Conference as provided in Article VII, Section 4(c) and Article VII, section 3.
…
Section 8: Meetings and Meeting Notice.
(a) Regularly Scheduled Board Meetings. The Cal Cities Board shall meet no fewer than four times a year. Notice of regularly scheduled Board meetings shall be mailed to each Director at least 14 days before any such meeting.
(b) Emergency Board Meetings. A good faith effort shall be made to provide notice of any emergency board meetings (for example, by first-class mail, personal or telephone notification, including a voice messaging system or other system or technology designed to record and communicate messages, telegraph, facsimile, electronic mail, or other electronic means).
(c) Telephonic or Electronic Participation. Members of the Cal Cities Board may participate in any meeting through the use of conference telephone or similar communications equipment, so long as all members participating in such meeting can hear one another. Participation in a meeting by this means constitutes presence in person at such meeting.
(d) Notice Content. All meeting notices shall include the meeting date, place, time, and, as applicable, the means by which a Cal Cities Board memberDirector may participate electronically.
…
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Section 10: Committees.
(a) General. The Cal Cities Board may establish committees to study city problems, advise on Cal Cities educational efforts, make recommendations with respect to Cal Cities advocacy efforts, or to engage in other appropriate Cal Cities service.
(b) Executive Committee.
(i) Composition. The Executive Committee of the Cal Cities Board consists of the following: the Cal Cities President, First Vice- President, Second Vice-President/Treasurer, Immediate Past President and Executive Director.
(ii) Authority. The Executive Committee has authority to act for the Cal Cities Board between Board meetings, provided that no action of the Executive Committee is binding on the Cal Cities Board unless authorized or approved by the Board.
(c) Standing Policy Committees.
(i) Charge. Cal Cities shall have a series of standing policy committees, whose charge shall be to make recommendations to the Cal Cities Board on matters within the committees’ jurisdiction, as well as fulfill other duties specified in these bylaws (see, for example, Article VI, section 4(b)).
(ii) Membership. Each Cal Cities Policy Committee shall be comprised of the following:
• Two members appointed by each regional division president;
• One member appointed by each functional department president;
• One member appointed by each caucus president;
• No more than 16 members appointed by the Cal Cities President, to provide population and geographic balance, as well as expertise; and
• Such representatives of affiliate organizations in the capacity authorized by the Cal Cities Board.
(iii) Feedback. Policy committees shall receive information on actions taken on committee recommendations and the reasons for those actions.
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(d) Committee Chairs and Vice Chairs. Unless the Cal Cities Board establishes otherwise, Tthe Cal Cities President appoints the chair of all Cal- Cities-wide committees. The term of such appointments coincides with the Cal Cities President’s term. The Cal Cities President may appoint vice chairs for such committees, as the Cal Cities President deems necessary. …
Article VIII: Officers
Section 1: Identity.
The officers of Cal Cities are a President, a First Vice-President, a Second Vice- President/Treasurer, an Immediate Past President, and an Executive Director.
Section 2: Duties of Cal Cities Officers.
(a) President. The President presides at all Cal Cities Board meetings and all General Assemblies. The President has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
(b) First Vice-President. The First Vice-President carries on the duties of the President in the President’s temporary absence or incapacity. The First Vice- President has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
(c) Second Vice-President/Treasurer. The Second Vice-President/Treasurer carries on the duties of the President in the President’s and First Vice- President’s temporary absence or incapacity. The Second Vice- President/Treasurer has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
…
Section 4: Vacancies.
A vacancy in the office of President is filled by the Immediate Past President who shall serve for the unexpired term of office and, upon election of a new President at the next Annual Conference, shall subsequently serve a full term as Immediate Past President.
In the event the Immediate Past President is not available to fill the vacancy in the office of the President, or declines in writing, it shall be filled by the succession of the First Vice-President to that office. A vacancy in the office of First Vice-President, or Second Vice-President/Treasurer, is filled for the un-expired term by appointment by the Cal Cities Board of a member of the Cal Cities Board. A vacancy in the office of the Immediate Past President is filled for the un-expired term by the last Past President continuing to hold a city office.
…
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Article XII: Voting
…
Section 5: Mail Balloting.
In addition to voting at Cal Cities meetings, Cal Cities may solicit member input by mail ballot.
(a) Mailing.
10 The question(s) to be voted upon, along with explanatory materials and a ballot, shall be mailed by first class mail to each Member City for consideration and action.
(b) Time Frame for Action. Member Cities shall have at least 45 days to cast their vote. Ballots shall be cast by returning the Member City’s ballot to Cal Cities’ principal office in Sacramento.
(c) Ballot Tabulation and Results Announcement. The Cal Cities President will appoint a counting committee of three board membersDirectors to count the votes cast by mail ballot. The counting committee will submit its count to the Cal Cities Board, which shall canvass the vote and announce the results.
(d) Functional Departments, Regional Divisions, and Caucuses.
Departments, divisions, and caucuses may also use mail balloting under procedures specified in their respective bylaws.
…
Article XV: Prohibited Transactions
…
Section 4: Ethical Considerations.
These restrictions, of course, represent the floor, not the ceiling, for ethical conduct as a Cal Cities board memberDirector or policy committee member. If a board memberDirector or policy committee member believes that there are circumstances under which Cal Cities’ members might reasonably question the board member’sDirector’s or policy committee member’s ability to act solely in the best interests of Cal Cities and its member cities, the prudent course is to abstain. As an example, typically Cal Cities board membersDirectors have abstained from participating in decisions on legislation that would affect organizations for which they work. Another example is legislation that would uniquely benefit a board member’sDirector’s city.
Policy committee members should also consider abstaining in similar circumstances.
10 The Administrative Services Committee recommends Cal Cities also include notice of the upcoming ballot in a variety of Cal Cities communications to alert Member Cities to make inquiry in the event a city’s ballot is lost in the mail.
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CITY OF MENIFEE
SUBJECT: Establish Parks Council Ad Hoc Committee
MEETING DATE: August 17, 2022
TO: Mayor and City Council
PREPARED BY: Rebekah Kramer, Management Analyst
REVIEWED BY: Jonathan Nicks, Community Services Director APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Establish a Parks Ad Hoc Council Committee to review and provide input regarding opportunities for collaboration between agencies regarding parks and recreational facilities operated by Valley-Wide Recreation and Park District located within Menifee city limits.
DISCUSSION
Valley-Wide Recreation and Park District (Valley-Wide) oversees 22 parks within Menifee city limits. Both the City and Valley-Wide are public agencies who receive special tax district revenues from residents’ property tax assessments to maintain and operate their respective facilities. Since incorporation in 2008, the City of Menifee has placed a high value on local oversight and operation of Menifee’s public parks. To this end, one of the key objectives outlined in the City’s strategic plan includes annexation of the parks located with Menifee city limits that are currently operated by Valley-Wide. While initial efforts to annex the 22 Valley-Wide parks into the city did not move forward, it is important that the City continue to look for ways to work collaboratively with Valley- Wide to ensure that the needs of city residents are being served as they relate to parks and recreational facilities.
In December of 2018, the Mayor and City Council established an Ad Hoc Council committee to review and provide input regarding the annexation of the Valley-Wide parks and recreational facilities located within city limits. Mayor Bill Zimmerman and Council member Lesa Sobek were appointed to serve on the committee. Given the continued need for Mayor and Council engagement with Valley-Wide, it is recommended that a Council Ad Hoc committee be reestablished. The ad hoc committee will work with staff to gain a greater understanding of the issues related to a possible annexation/detachment process and identify opportunities for partnership with Valley-Wide to better serve the needs of Menifee city residents.
Item Title: 12.4
Establish Parks Council Ad Hoc Committee
Item Page Number: 1
Menifee Mayor and City Council
August 17, 2022
Page
732 of 734
City of Menifee Staff Report
Establish Council Ad Hoc Committee
August 17, 2022
1 1
6 5
STRATEGIC PLAN OBJECTIVE
Accessible and Interconnected Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. City of Menifee Park Map
Item Title: 12.4
Establish Parks Council Ad Hoc Committee
Item Page Number: 2
Menifee Mayor and City Council
August 17, 2022
Page
733 of 734
Ethanac Rd
Simpson Rd
Ellis Ave
Haun Rd
Case Rd
McCall Blvd
Holland Rd
Newport Rd
Murrieta Rd
M
enifee Rd
Scott Rd
Antelope Rd
Goetz Rd
§¨¦215
!(V1
!(V6
!(V10
!(V12
!(V18
!(V7
!(V17
!(V5
!(V25
!(V24
!(V11
!(V23
!(V13
!(V14
!(V15
!(V20
!(C3
!(C5 !(C11!(C12
!(C7
!(C16
!(C1
!(C9
!(C6
!(C4
!(C15
!(C13
Legend
Voting Districts
Menifee Boundary
1 2
3 4
City of Menifee Parks Valley-Wide Recreation and Park District Parks C1 Audie Murphy
Ranch Sports Park
C2 Calle Tomas
Play Trail
C3 Centennial Park
C4 Central Park
C5 Creek View Park
C6 E.L. Pete Peterson
Park
C7 Hidden Hills Park
C8 John V. Denver
Park
C9 La Ladera Park
C10 Lazy Creek Park
C11 Lyle Marsh Park
C12 Mayfield Park
C13 Nova Park
C14 Silver Star Park
C15 Spirit Park
C16 Talavera Park
V1 Aldergate Park
V2 Autumn Breeze
Park
V3 Brindle Mills Park
V4 Desert Green
Park
V5 Discovery Park
V6 El Dorado Park
V7 Eller Park
V9 Heritage
Heights Park
V8 Grand Vista
Park
V10 Heritage Lake
Sports Park
V11 Heritage Park
V13 La Paloma Park
V18 McCall Canyon
Park
V14 Lago Vista Sports
Park
V15 Mahogany
Creek Park
V16 Mahogany Creek
Pocket Park
V17
Marion V. Ashley
Park & Community
Center
V12 Hidden Meadows
Park
V20 Mira Park
V19 Menifee South
Tot Lot
V21 Mosaic Park
V22 Pepita Square
Park
V23 Rolling Hills Park
V24 Sunrise Park
V25
Wheatfield Park,
Menifee Gym
and Rec Center
Item Title: 12.4
Establish Parks Council Ad Hoc Committee
Item Page Number: 3
Menifee Mayor and City Council
August 17, 2022
Page
734 of 734