2 4
3 2
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. 2024 City Council Appointment List
2. City Council Policy No. CC-02
Item Title: 11.1
2025 Appointments to Council Subcommittees and Regional Boards and Commissions Item Page Number: 2
Menifee Mayor and City Council
December 17, 2024
Page
760 of 768
Updated: 12/4/2024
4 9
7 4
4 City of Menifee
2024 City Council Standing and Ad Hoc Committees,
Regional Boards and Regional Commissions Roster
Agency/Board Meeting dates and
times
Representative(s)
or Board Member(s) Alternate
Riverside County Transportation
Commission (RCTC)
•Western Riverside Co.
Programs & Projects Committee
2nd Wednesday of each
month
9:30 a.m.
4th Monday of each
month
1:30 p.m.
Vacant
Vacant
Deines
Deines
Western Riverside Council of
Governments (WRCOG) Executive
Committee
•WRCOG TUMF Program Zone
Committee
1st Monday of each
month
2:00 p.m.
Annually, or as needed
Karwin
Karwin
Vacant
Vacant
Western Riverside Regional
Conservation Authority (WRCRCA)
1st Monday of each
month
12:30 p.m.
Vacant Estrada
Riverside County Habitat Conservation
Agency (RCHCA)
2nd Thursday, various
months
11:30 a.m.
Vacant Estrada
Riverside Transit Agency (RTA)
4th Thursday of each
month
2:00 p.m.
Deines Karwin
Southern California Association of
Governments (SCAG)
Annual General
Assembly (May) Estrada Deines
Menifee Chamber of Commerce
4th Thursday of each
month
8:30 a.m.
Vacant Karwin
Southwest Communities Financing
Authority (Animal Friends of the Valley)
Biannual - 1st Thursday
of May/ October
2:00 p.m.
Deines Vacant
Item Title: 11.1
2025 Appointments to Council Subcommittees and Regional Boards and Commissions Item Page Number: 3
Menifee Mayor and City Council
December 17, 2024
Page
761 of 768
Updated: 12/4/2024
4 9
7 4
4 Southwest Elected Collaborative Group
3rd Thursday of each
month
12:00 p.m.
Vacant Vacant
Southwestern Riverside County Higher
Education Coalition
4th Thursday of each
Month
1:00 p.m.
Vacant Vacant
Council Standing Committees Meeting Dates and Times Members Finance Committee As needed Deines, Vacant
City & School Districts
Committee
Annual – Prior to start of new
school year Vacant, Estrada
Council Ad Hoc Committee Purpose Members
Economic Development Ad
Hoc Committee
Review and provide guidance
to Economic Development
Department on key
projects/initiatives as needed
for the year
Vacant, Karwin
Parks Ad Hoc Committee
Review and provide input
regarding opportunities for
collaboration between agencies
regarding parks and
recreational facilities operated
by Valley-Wide Recreation and
Park District within Menifee city
limits
Vacant, Vacant
Item Title: 11.1
2025 Appointments to Council Subcommittees and Regional Boards and Commissions Item Page Number: 4
Menifee Mayor and City Council
December 17, 2024
Page
762 of 768
Updated: 12/4/2024
4 9
7 4
4 Sphere of Influence Ad Hoc
Committee
Collaboration with the County
of Riverside, Winchester-
Homeland Municipal Advisory
Council (MAC), and
associations in relation to the
infrastructure and services
required to support growth and
development in the
unincorporated areas of
Riverside County to the east of
the Menifee city limits
Vacant, Deines
Southern Gateway Specific
Plan Ad Hoc Committee
Preparation of a Specific Plan
for the Economic Development
Corridor – Southern Gateway
(EDC-SG) to create a new
framework for maximizing the
area’s potential as an
innovation district.
Estrada, Vacant
Central Park Amphitheater Ad
Hoc Committee
Review and provide guidance
on the vision and initial
programming for the Central
Park Amphitheater.
Vacant, Karwin
Item Title: 11.1
2025 Appointments to Council Subcommittees and Regional Boards and Commissions Item Page Number: 5
Menifee Mayor and City Council
December 17, 2024
Page
763 of 768
Policy CC-02, Page 1 of 3
CITY OF MENIFEE
City Council Policy
Policy Number: CC-02
Approving Authority:
City Council
Subject
City Council Standing Committees, Regional Boards and
Regional Commissions --
Assignments and Reporting
Effective Date: 10/21/2008
Last Modified: 12/15/2022
1.0 PURPOSE
The purpose of this Policy is to provide for annual confirmation or adjustment of Council member appointments t o Council standing committ ees, Regional Boards and Regional Commissions and to establish regular and routine communication of the actions of such Regional Boards and Regional Commissions by the representatives to them.
2.0 SCOPE / BACKGROUND
The scope of this policy applies to all elected and appointed officials representing the City of Menifee on various committees, commissions or boards.
3.0 POLICY
The City Council annually, or otherwise as necessary, assigns its Members to various City Standing Comm ittees as well as Regional Boards and Regional Commissions where a City representative and alternate is required. These Standing Committees, Regional Boards and Regional Commissions meet at different times of each month or year. The chair of each Standing Committee will report its recommendations and actions at each Council Meeting. Likewise, the responsibility for communicating the City’s interests rests with each individual City Council Member who will report after each meeting of the Regional Board or R egional Commission, whenev er scheduled, or otherwise as necessary to update or obtain consent from the City Council for any position to be taken by the Council, or other action of the Council as appropriate.
Designation of Standing Committees: The City Council hereby creates the following Standing Committees that shall have duties as provided in this Policy or otherwise determined by the City Council. Each Standing Committee shall consist of two Council members appointed as set out in this Policy.
A. Finance and Investment Committee, which will study matters relating to budget, financial impacts, and investments and make recommendations to the Council as a whole.
Item Title: 11.1
2025 Appointments to Council Subcommittees and Regional Boards and Commissions Item Page Number: 6
Menifee Mayor and City Council
December 17, 2024
Page
764 of 768
Policy CC-02, Page 2 of 3
B. City & School Districts Committee, which meets annually prior to start of school year
In addition to such Standing Committees, the Mayor from time to time may create ad hoc committees and appoint two Council members to each such ad hoc committee.
4.0 PROCEDURE
Annually, at the Council’s organizational meeting (the first meeting in December or other date as de termined by the Council), the City Council shall review Standing Committee, Regional Boards and Regional Commission assignments.
No later t han two weeks before that meeting the City Clerk shall circulate a list of Standing Committees, Regional Board and Regional Commissions showing the duties, compensation, meeting times and the current Council representative and alternate.
In advance of the organizational meeting, each Council member (as an informational matter), shall indicate on tha t list whether h e or she wishes to remain on the same Standing Committees, Regional Board or Regional Commission or whether he or she wishes to change. Each Council member then shall provide a copy to the City Clerk.
Along with the agenda materials for the organizational meeting, the City Clerk shall provide the list with any annotations from Council members.
Appointment:
The Mayor shall be responsible fo r appointing the Council representatives to each Standing Committee, Regional Board or Regional Com mission, includ ing t he Mayor himself or herself.
In the event that no Council members indicate an interest in a Standing Committee, Regional Board or Regional Commission, the Mayor may appoint a Council member.
The appointments shall be made by the Mayor and the Council shall ratify such appointments by majority vote.
All assignments take effect January 1 of the following year. Notwithstanding, such assignments may also be reviewed and/or changed throughout the year as the need arises. A representative or alternate may be removed without cause and without his or her consent by majority vote of the City Council.
City Council meetings are the avenue for City Council Members to report on their various assignments. Standing Committees, Regional Boards and Regional Commis sions will be listed on the City Council agenda under the name of the representative.
5.0 RESPONSIBILITIES
• The City Manager and City Clerk will coordinate, track and facilitate the appointments.
Item Title: 11.1
2025 Appointments to Council Subcommittees and Regional Boards and Commissions Item Page Number: 7
Menifee Mayor and City Council
December 17, 2024
Page
765 of 768
Policy CC-02, Page 3 of 3
• The City Council makes all appointments according to this policy.
6.0 DEFINITIONS
Appointment: To select or designate a representative to fill an office or a position.
Revision History
Revision No.
Date
Approved Approved By: Comments
0 10/21/2008 City Council Original Policy
1 6/08/2011 City Council Modified Policy
2 12/15/2022 City Council Modified Policy
Item Title: 11.1
2025 Appointments to Council Subcommittees and Regional Boards and Commissions Item Page Number: 8
Menifee Mayor and City Council
December 17, 2024
Page
766 of 768
CITY OF MENIFEE
SUBJECT: Filling the District 2 City Council Seat Vacancy MEETING DATE: December 17, 2024
TO: Mayor and City Council
PREPARED BY: Stephanie Roseen, City Clerk
REVIEWED BY: Jeffrey T. Melching, City Attorney
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Discuss options and provide direction to staff whether to fill the vacancy of City Council District 2 by appointment or by special election.
DISCUSSION
Ricky Estrada was elected to serve as Mayor in the November 2024 general municipal election, creating a vacancy in the District 2 City Council seat. Councilmember Estrada’s current District 2 term began on December 15, 2022, and was set to end with the certification of the November 2026 election results. The District 2 seat will become vacant on December 17, 2024, upon Councilmember Estrada’s transition to the Mayor's seat. The City Council must act in accordance with Government Code (GC) §36512 to address the vacancy.
Per GC §36512(b), the Council must either appoint a replacement or call a special election within 60 days of the vacancy. Because the 60 th day from the commencement of the vacancy falls on Saturday, February 15, 2025, staff advises that the City Council should consider Friday, February 14, 2025, as the deadline to either make an appointment or call a special election.
Based upon GC §36512(b) and (c), the City Council has the following options.
Appointment
The City Council has the authority to appoint a qualified resident from District 2 to serve as Councilmember for the remainder of the term, ending December 2026. The City Council also has the authority to determine the process for making an appointment. This process could be as straightforward as appointing an individual selected by the Council, requiring a majority vote for approval. Alternatively, the Council may opt for a different approach, such as implementing an application and interview process, or any other method directed by the Council.
Item Title: 11.2
Filling the District 2 City Council Seat Vacancy
Item Page Number: 1
Menifee Mayor and City Council
December 17, 2024
Page
767 of 768
City of Menifee Staff Report
District 2 Vacancy
December 17, 2024
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8 4
The deadline for filling the District 2 vacancy by appointment is February 15, 2025. If a majority vote is not received by the deadline, the City Council must call a special election.
Special Election
Alternatively, the City Council could choose to fill the vacancy by a special election. the special election must be held at the next regularly established election, but not less than 114 days after the election was called.
Elections Code §1000 outlines the established election dates allowed. The City’s only option would be to hold a special election on November 4, 2025. Given the 114-day deadline between calling an election and the election date, the City is unable to hold an election in March 2025.
Election days in April and June are only available in even-numbered years.
Appointment and Special Election
Lastly, the City Council has the option to adopt an ordinance that allows for both an appointment and a special election. Under this arrangement, the Council would appoint a qualified District 2 resident to temporarily fill the vacancy until a special election is held and its results are certified, which would be in December 2025. Concurrently, the Council would call a special election for November 2025 to elect a successor who would serve the remainder of the District 2 term, concluding with the certification of the November 2026 election results in December 2026.
If the Council adopts an ordinance, it would remain in effect until it is repealed. This means that for any future vacancies, the City Council would follow the same process outlined in the ordinance to fill the seat.
Following Council’s direction, staff will be prepared to bring back a staff report for formal action at the January 15, 2025, City Council meeting.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
The fiscal impact would depend on the election or appointment option decided on. If the City Council provides direction to move forward with a special election on November 4, 2025, the estimated cost provided by the Riverside County Registrar of Voters (ROV) is $68,000. The ROV has stated they are undergoing a comprehensive user fee study. Final costs may vary based on the ROV’s upcoming user fee study. Special election costs would be budgeted for the upcoming Fiscal Year 2025/2026 budget.
Item Title: 11.2
Filling the District 2 City Council Seat Vacancy
Item Page Number: 2
Menifee Mayor and City Council
December 17, 2024
Page
768 of 768