Agenda — Menlo Park City Council, August 23, 2022 (part 2 of 2)

Assistant to the City Manager/City Clerk Judi A. Herren made the presentation (Attachment).

• Adina Levin spoke about community organizations filming needs and in support of the addition of the expressive activity exemption.

The City Council received clarification on film permit exemptions and special event and film permit triggers.

ACTION: Motion and second (Wolosin/ Taylor), to waive the first reading and introduce an ordinance adding Chapter 8.70 creating a process for obtaining film permits, passed unanimously.

G2. Direction on draft ordinance for preserving park land (Staff Report #22-156-CC) (Updated Ordinance)
Assistant to the City Manager/City Clerk Judi A. Herren made the presentation (Attachment).

• Adina Levin spoke in support of protecting parklands and the exclusion of Burgess civic center buildings.
• Brian Kissel requested clarification on the rezoning of Seminary Oaks and Sharon Hills and General Plan amendment language.

The City Council received clarification on the rezoning of Seminary Oaks Park and Sharon Hills Park, the General Plan amendment to re-designate the parks, Public Facilities (PF) District and their municipal uses, impacts to structures on parklands, the November 8, 2022 zoning initiative ballot measure implications to the ordinance and zoning/rezoning, conversion of recreational spaces and PF District, and conversion of municipal use to other municipal uses.

The City Council requested clarification on land controlled but not owned by the City The City Council discussed the Burgess campus buildings future improvement protections, protecting parklands from future or potential PF District building expansions, future City Council actions to overturn an ordinance, and closing the loophole related to sports fields.

ACTION: Motion and second (Mueller/ Wolosin), to accept the ordinance as proposed and amended this evening, add a buffer zone for future PF District, update the General Plan designation for Seminary Oaks and Sharon Hills as parks and recreation land use, include all City owned buildings on City parks as an attachment to the ordinance, close any loopholes related to sports fields, and include an option to add housing to currently City owned structures, passed 3-2 (Combs and Taylor dissenting).

G3. Consider adopting a resolution to remove Willow-Gilbert and Willow-Coleman Improvements from Menlo Uptown public improvement agreement and provide direction on alternative improvements (Staff Report #22-155-CC)
Assistant Public Works Director Hugh Louch made the presentation (Attachment).

• Joseph Afong spoke in support of the removal of Willow Road-Gilbert Avenue and Willow RoadColeman Avenue improvements. • Greystar representative Matt Udouj spoke on Greystar’s willingness to make a financial contribution to signal improvements at the two intersections.

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City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org City Council Regular Meeting Minutes – DRAFT
August 9, 2022

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The City Council received clarification on the costs of protected-permissive left turns, crosswalk improvements at unmarked crossings, Marsh Road and Highway 101 exits need for safety measures, and traffic delays from Chilco Street to Bayfront Expressway.

The City Council discussed exploring a protected left-hand turns at Willow Road and Gilbert Avenue and Willow Road and Coleman Avenue and Greystar’s offer to contribute to the project.

ACTION: Motion and second (Wolosin/ Combs), to adopt a resolution to remove improvements at Willow Road and Gilbert Avenue and at Willow Road and Coleman Avenue from the Menlo Uptown public improvement agreement and explore protected-permissive left hand turns at Willow Road and Gilbert Avenue and Willow Road and Coleman Avenue, passed unanimously.

H. Informational Items
H1. City Council agenda topics: August 9 – September 13, 2022 (Staff Report #22-152-CC) I. City Manager's Report
City Manager Justin Murphy reported out the bid deadline extension for the USGS site at 345 Middlefield Road, the August 12 City Council election nomination deadline, Belle Haven School sport field hours’ update, Sharon Road sidewalks project completion, Chrysler Pump Station bid advertisement, and Bedwell Bayfront Park Leachate monitoring system bid advertisement.

J. City Councilmember Reports
J1. Confirm voting delegate for the League of California Cities annual conference (Attachment)

ACTION: By acclamation, the City Council selected City Councilmember Taylor as the voting delegate.

City Councilmember Mueller reported out on an item that will be requested of the City Council at a future meeting related to a marquee or signage alerting people of activities around town.

City Councilmember Combs reported out on a survey sent to residents related to their impression of city councilmembers and the unknown source or sponsorship.

K. Adjournment
Mayor Nash adjourned the meeting at 8:21 p.m.

Assistant to the City Manager/City Clerk Judi A. Herren Page G-1.4
City Manager's Office

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-158-CC
Consent Calendar: Adopt a resolution to continue conducting the City’s Council and advisory body meetings
remotely due to health and safety concerns for the
public and to authorize the use of hybrid meetings
Recommendation
Staff recommends that the City Council adopt a resolution (Attachment A) to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public and to authorize the use of hybrid meetings.

Policy Issues
Assembly Bill 361 (AB 361) was signed into law September 16, 2021 allowing cities to continue holding virtual meetings during any emergency proclaimed by the governor. AB 361 sunsets January 1, 2024. The City Council would need to declare every 30 days that the City’s legislative bodies must continue to meet remotely in order to ensure the health and safety of the public.

Background
The California Legislature approved AB 361, which was signed by the governor September 16, 2021 for signature. The bill allows local legislative bodies to continue to meet remotely through January 1, 2024. A local agency will be allowed to continue to meet remotely when:
• The local agency holds a meeting during a declared state of emergency • State or local health officials have imposed or recommended measures to promote social distancing • Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees
The City meets the requirements to continue holding meetings remotely in order to ensure the health and safety of the public:
• The City is still under a local state of emergency
• County Health urges that all individuals in public spaces maintain social distancing and wear masks Analysis
The City is still under a local state of emergency and the emergency findings required under AB 361 are still in effect. San Mateo County is still in the High/Red COVID-19 Community Level category and the Centers for Disease Control and Prevention (CDC) recommends the use of masks indoors in public. The resolution authorizes the use of hybrid meetings, whereby City Councilmembers and staff may choose to attend either remotely or in person.

AGENDA ITEM G-2 Page G-2.1
Staff Report #: 22-158-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Although the City has returned to in-person meetings, due to the prevalence of BA strains of the SARSCoV-2 virus overtaking other variants in San Mateo County, the City Council finds that reducing the number of persons present in City Council chambers is necessary to reduce imminent health risks associated with large groups and/or members of varying households gathering indoors.

Impact on City Resources
There is no impact on City resources.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is an organizational structure change that will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution
Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk Page G-2.2
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AND

ON BEHALF OF COMMISSIONS AND COMMITTEES CREATED BY THE CITY

COUNCIL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION
54952(b) AUTHORIZING TELECONFERENCE MEETINGS IN COMPLIANCE WITH AB 361 (GOVERNMENT CODE SECTION 54953(e)) TO CONTINUE TO

ALLOW MEMBERS OF THE PUBLIC TO SAFELY PARTICIPATE IN LOCAL

GOVERNMENT MEETINGS
WHEREAS, the City Council is committed to ensuring public access to observe and participate in local government meetings; and
WHEREAS, all meetings of the City Council and other legislative bodies created pursuant to Government Code Section 54952(b) are open and public, as required by the Ralph M. Brown Act, so that any member of the public may participate in local government meetings; and WHEREAS, the AB 361, codified at Government Code section 54953(e), makes provisions for remote teleconferencing participation in local government meetings, without compliance with the requirements of 54953(b)(3), during a Governor-proclaimed state of emergency and if the local legislative body determines, by majority vote, that as a result of the emergency, meeting solely in person would present imminent risks to the health or safety of attendees; and WHEREAS, on March 4, 2020, Governor Newsom proclaimed a State of Emergency due to the outbreak of respiratory illness due to a novel coronavirus (now known as COVID-19) and that State of Emergency is still in effect in the State of California; and WHEREAS, on March 11, 2020 the City Council proclaimed the existence of a local state of emergency within the City, pursuant to Section 8625 of the California Emergency Services Act in response to the COVID-19 pandemic; and
WHEREAS, COVID-19 continues to threaten the health and lives of City residents; and WHEREAS, the SARS-CoV-2 Delta and Omicron Variants are highly transmissible in indoor settings; and
WHEREAS, the Omicron subvariants of the SARS-CoV-2 virus is overtaking other variants in San Mateo County; and
WHEREAS, according to data from the County’s Health Administrator and County website, the County is averaging approximately 27 new cases per 100,000 of COVID-19 per day; and WHEREAS, although the City has returned to in-person meetings, due to the prevalence of BA strains of the SARS-CoV-2 virus overtaking other variants in San Mateo County, the City Council finds that reducing the number of persons present in City Council chambers is necessary to reduce imminent health risks associated with large groups and/or members of varying households gathering indoors; and
WHEREAS, the State of California and the City of Menlo Park continue to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Page G-2.3 ATTACHMENT A
Resolution No. XXXX

Page 2 of 3 ends

San Mateo, as applicable, including facial coverings when required; and based upon that guidance, in-person attendance indoors at public meetings continues to present a health risk for certain segments of the population, necessitating the need to reduce the number of in-person meeting attendees; and
WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees and other bodies that were created by the City Council pursuant to Government Code section 54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Menlo Park that the City Council does hereby:

1. Find that current conditions authorize teleconference public meetings of Legislative Bodies.

Based on the California Governor’s continued declaration of a State of Emergency and current conditions, the City Council finds that meeting in person, without the option for certain populations and persons to participate remotely, would present imminent risks to the health or safety of attendees. The City Council does therefore find that Legislative Bodies and members of Legislative Bodies of the City may elect to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.

2. Authorize Legislative Bodies to conduct teleconference meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.

3. Authorize Legislative Bodies to conduct hybrid meetings. The Legislative Bodies are hereby further authorized to conduct meetings in a “hybrid” format, where both members of the Body may elect to be present in person, utilizing appropriate distancing and masking practices, or participate by teleconferencing technology. Such meetings of the Legislative Bodies that occur using teleconferencing technology will provide an opportunity for any and all members of the public who wish to address Legislative Bodies and will otherwise occur in a manner that protects the statutory and constitutional rights of parties and the members of the public attending the meeting via teleconferencing.
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Resolution No. XXXX

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I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-third day of August, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of August, 2022.

Judi A. Herren, City Clerk
Page G-2.5
City Manager's Office

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-157-CC
Consent Calendar: Waive the second reading and adopt ordinances 1) amending Title 8, Peace, Safety and Morals, of the
Municipal Code to create a comprehensive
permitting system for public assemblies and use of
City parks and facilities and 2) adding Chapter 8.70
creating a process for obtaining film permits
Recommendation
Staff recommends the City Council waive the second reading and adopt ordinances 1) amending Title 8, Peace, Safety and Morals, of the Menlo Park Municipal Code (MPMC) to create a comprehensive permitting system for public assemblies and use of City parks and facilities and 2) adding Chapter 8.70 creating a process for obtaining film permits.

Policy Issues
The United States Constitution and California Constitution guarantee the right of the people to peaceably assemble and speak or protest in public places.

In enacting the Motion Picture, Television, and Commercial Industries Act of 1984, the Legislature encourages local government to develop uniform procedures for issuing permits and to charge fees for the use of public property or employee services, which do not exceed the reasonable costs of providing the property or services for which the fees are charged (Government Code § 14998.10.) Background
To ensure that the First Amendment rights of assembly and speech are properly protected within the City, the city attorney’s office has worked with City Staff to amend the permitting requirements for special events and events in City parks. The proposed ordinance includes amendments to Chapter 8.06, regarding noise limitations, Chapter 8.28 regarding exclusive use of City parks, and adds a new Chapter 8.60, establishing a comprehensive permitting scheme for special events, exempting certain constitutionally protected “expressive activity.”
Staff has drafted a Film Permitting Ordinance, relying in part on the template for such ordinances created by the California Film Commission (CFC), to ensure that the film permitting process:
• Allows for mitigation of concerns from neighboring residents and businesses affected by filming on public property; and
• Eliminates practices that have in the past that created impediments to filming; and • Cost recovery
AGENDA ITEM G-3 Page G-3.1
Staff Report #: 22-157-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org On July 12, the City Council voted to waive the reading and introduce an ordinance amending Title 8, Peace, Safety and Morals, of the MPMC to create a comprehensive permitting system for public assemblies, events, and use of City parks and facilities. On August 9, the City Council voted to waive the first reading and introduce an ordinance adding Chapter 8.70 creating a process for obtaining film permits.

Analysis
Special Events Ordinance (Attachment A)
The proposed ordinance intends to protect the Constitutional rights of the people of Menlo Park to peaceably assemble and protest in the City’s public spaces through coordinating a process for managing special events to ensure the health and safety of event patrons, residents, workers and other visitors, and to prohibit illegal activities from occurring at special events consisting of expressive activities. The proposed amendments and additions to the MPMC also create a mechanism for cost recovery and use charges, to the extent authorized by law, while not unduly impacting the viability of special events. The proposed revisions to the existing permitting requirements for the City’s parks and open spaces, protects the rights of people to peaceably assemble as well as protects and conserves those parks and open spaces.

The proposed amendments to Title 8 create a permitting system for special events, defined to include organized parades, processions or assemblies on public streets/rights-of-way, organized assemblies of over 150 people, or any other organized activity conducted for a common use, purpose, or benefit which will require City public services (proposed § 8.60.020(10.) The permitting provisions would not apply to constitutionally protected expressive activity on City owned, controlled, or maintained property involving less than 150 persons, activities on school grounds, spontaneous events, under certain conditions, enumerated in the proposed amendments, or filming (proposed § 8.60.030.) The proposed ordinance defines expressive activity as “conduct, the sole or principal object of which is the expression of opinion, views, or ideas protected by the First Amendment of the U.S. Constitution,” and includes, but is not limited to “public oratory and distribution of literature” (proposed § 8.60.020(4.) The proposed amendments also provide that events on private property, such as graduations or weddings, which may not be considered a “special event,” must nonetheless obtain a noise permit from the director of community development if the event will exceed the noise limitations in the City’s MPMC. Any permits issued for Special Events must specifically set forth applicable noise limitations if the Special Event proposes to exceed the noise limitations in the MPMC.

The proposed ordinance also includes revisions to the City’s Parks and Recreation Code to ensure consistency among the City’s various permitting schemes as well as compliance with Constitutional prerogatives protecting freedom of speech and assembly. Under these proposed revisions to the Parks and Recreation code, organizers of events requiring exclusive use of City park for more than 150 people, must obtain a permit from the director of library and community services or their designee. If the event requiring exclusive use of a park would be considered “expressive activity,” it would instead be subject to the Special Events permitting requirements discussed above.

Film Permitting Ordinance (Attachment B)
Consistent with Government Code Sections 14999.20 through 14999.37, the City developed a process for granting film permits using the CFC’s model ordinance. The Film Permitting Ordinance empowers the director of public works or their designee to receive and process applications for film permits and creates a process for the orderly issuance and enforcement of permits for filming activity taking place within the City.

The following types of filming need not obtain a permit under the proposed ordinance: “small operations,” defined as filming activity involving 25 or fewer people not requiring closure of city streets or any City services, not obstructing free passage, and not using pyrotechnics or non-domestic animals; filming by Page G-3.2
Staff Report #: 22-157-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org news media, filming at a studio, still photography and City-produced government access films. Moreover, individuals who record an event, but who are not the event organizers need not obtain a film permit under the proposed permitting scheme. Any other filming activity, as defined, taking place on public property is subject to the permit requirement. Under the terms of the proposed ordinance, the director of public works has 28 days to review and issue or deny an application. The proposed ordinance also creates a mechanism for cost recovery and use charges to the extent authorized by law, while not unduly burdening filming activities in the City.

Government Code Section 14999.21 requires cities to submit a draft of a film permitting ordinance to the CFC at least 30 days before adoption. On July 5, 2022, City staff had submitted a draft ordinance to the CFC for review and comment. Pursuant to the requirement in Government Code Section 14999.21, the CFC’s comments are advisory and must be considered by the City Council before adoption.

The CFC provided comments, attached hereto as Attachment C. City staff and the city attorney’s office reviewed the CFC’s comments, and in light comments from the public and City Council, staff and the city attorney’s office do not recommend wholesale adoption of the CFC’s proposed suggestions. The CFC recommended requiring a permit for filming activity on both private and public property, reducing the number of individuals to be considered a “small operation” from 25 people to 10 people, and reducing the 28-day application timeframe. These changes should be declined for several reasons. First, requiring permits for filming activity on private property unintentionally subjects more filming activity to City regulation than the City may wish to regulate. To the extent filming activities on private property create parking or noise issues, the MPMC and the Vehicle Code already regulate those activities. City staff opted to keep the larger 25-person definition for “small operations” to ensure that most personal filming activities, such as social media videos, need not obtain a permit. Lastly, City staff preferred to maintain the 28-day application timeframe rather than incorporate the CFC’s suggestion of five to 10 business days, due to the necessity to coordinate among many different departments and meet with the applicant before to permit issuance. Since “small operations” are exempt from obtaining a film permit, the filming activities that are subject to a permit are anticipated to require this additional time for adequate coordination.

Impact on City Resources
The proposed ordinances update the MPMC allowing the police chief (or their designee) to issue Special Events permits and the library and community services director (or their designee) to issue permits for exclusive use of City parks. The proposed film ordinance delegates authority to issue film permits to the director of public works or their designee. The City will need to update the Accela (City’s permitting system) infrastructure and coordinate enforcement (if needed) with the Menlo Park police department.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it proposes an organizational structure change that will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Page G-3.3
Staff Report #: 22-157-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Attachments
A. Special Events Ordinance
B. Film Permitting Ordinance
C. CFC comments
Report prepared by:

Assistant to the City Manager/City Clerk, Judi A. Herren Report reviewed by:

Tamar Burke, Assistant City Attorney
Page G-3.4
ORDINANCE NO. XXXX

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AMENDING SECTIONS 8.06.050 AND 8.06.060 OF CHAPTER 8.06 “NOISE,” REPEALING SECTION 8.06.065 OF CHAPTER 8.06 “NOISE,” AMENDING SECTION 8.06.070 “MINISTERIAL PERMITS” OF CHAPTER 8.06 “NOISE,” ADDING A NEW CHAPTER 8.60 “SPECIAL EVENTS,” AMENDING CHAPTER

8.16 “PUBLIC ASSEMBLY,” AND REPEALING AND REPLACING CHAPTER

8.28 “PARKS AND RECREATION” OF TITLE 8 OF THE MENLO PARK

MUNICIPAL CODE
WHEREAS, the United States Constitution and California Constitution guarantee the right of the people to peaceably assemble and speak or protest in public places; and WHEREAS, the City of Menlo Park intends to protect these Constitutional rights of the people of Menlo Park to peaceably assemble and protest in the City’s public spaces; and WHEREAS, the City wishes to provide a coordinated process for managing special events to ensure the health and safety of event patrons, residents, workers, and other visitors, and to prohibit illegal activities from occurring at special events consisting of expressive activities; and WHEREAS, the City also wishes to create a mechanism for cost recovery and use charges, to the extent authorized by law, while not unduly impacting the viability of special events; and WHEREAS, the City intends to update its existing permitting requirements for the City’s streets, sidewalks, parks and open spaces to protect the rights of the people to peaceable assemble as well as to protect and conserve those parks and open spaces.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MENLO PARK:

SECTION 1. Findings.

The above recitals are hereby declared to be true and correct findings of the City Council of the City of Menlo Park.

SECTION 2. Amendment to Section 8.06.050 – Exemptions.

Section 8.06.050 – Exemptions, is hereby amended to read as follows. New wording is shown in underline and deletions are shown in strikethrough.

Section 8.06.050 Exemptions.
(e) Special Events. Any event or use for which a Special Event special event permit has been issued under Chapter 8.60 by the city that specifically sets forth applicable noise levels; allows noise levels to be exceeded;
(g) Athletic Fields/Playgrounds/Parks/Public Tennis Courts/Public Recreation Facilities.

From seven (7) a.m. to ten (10) p.m. any organized athletic events or activities occurring on athletic fields, playgrounds, parks, tennis courts or other public recreation facilities owned or operated by a school district, the city or the county; provided no amplified music Page G-3.5 ATTACHMENT A
or sound system is utilized, unless a Special Events permit under Chapter 8.60 or a parks permit under Chapter 8.28 has been issued which sets forth applicable noise levels.

SECTION 3. Amendment to Section 8.06.060 – Temporary permits, Special Event Permits and Use Permits of the Menlo Park Municipal Code.

Section 8.06.060 – Temporary Permits, Special Event Permits and Use Permits, is hereby amended to read as follows. New wording is shown in underline and deletions are shown in strikethrough.

Section 8.06.060 Temporary permits, special event permits and use permits. (a) If an applicant can demonstrate that a diligent investigation of available noise abatement techniques indicates that compliance with the requirements of this Chapter would be impractical or unreasonable, the director of community development may issue a permit to allow an exclusion from the provisions contained in all or part of this chapter with appropriate conditions to minimize the public detriment caused by such exclusions.

Any such permit shall be of as short duration as possible up to three (3) months, but renewable once for up to an additional three (3) month period upon showing of good cause, and shall be conditioned upon details and a schedule for compliance. (b) The director of community development, or his/her designee, shall have authority to issue special event noise permits for special events which occur no more frequently than twice per calendar year. The nature, time and notice procedures of such permit process, including criteria for approval, shall be established by the director of community development. Any person dissatisfied with the decision of the director of community development may appeal such decision within ten (10) days of the date of such decision in accordance with Section 16.92.210. Special Events governed by Chapter 8.60 are exempt from the requirement of obtaining a noise permit to exceed noise levels in this Chapter to the extent the Special Event Permit specifically sets forth the applicable noise limitations.
(b) If an applicant can demonstrate that a diligent investigation of available noise abatement techniques indicates that compliance with the requirements of this chapter would be impractical or unreasonable, a use permit to allow an exclusion from the provisions contained in all or part of this chapter may be issued by the planning commission pursuant to the terms and provisions of Chapter 16.82, with appropriate conditions to minimize the public detriment caused by such exclusion.

SECTION 4. Repeal Section 8.06.065 – Ministerial Permits of the Menlo Park Municipal Code.

Section 8.06.065 – Ministerial Permits is hereby repealed.

SECTION 5. Amendment to Section 8.06.070 – Time for compliance of the Menlo Park Municipal Code.

Section 8.06.070 – Time for compliance, is hereby amended to read as follows. New wording is shown in underline and deletions are shown in strikethrough. (a) Nonresidential operations in existence prior to May 20, 1999, shall be granted a six (6) month period within which to comply with provisions of this chapter. Any facility not in compliance by the end of such six (6) month period may apply for a temporary permit, as described in Section 8.06.060(a) to be excluded from the provisions of this chapter. This section shall apply only to nonresidential facilities already in existence or for which work of improvement had commenced prior to the date this chapter went into effect. * Page G-3.6
(b) Except as provided in subsection (a) of this section, or as provided in Section

8.06.065, all other operations in existence prior to the date this chapter went into effect* shall have three (3) months to comply with the provisions of this chapter or apply for a temporary permit for additional time to comply.

SECTION 6. Amendment to Chapter 8.16 – Public Assembly, of Title 8 – Peace, Safety, and Morals of the Menlo Park Municipal Code.

Chapter 8.16 – Public Assembly, is hereby amended to read as follows. New wording is shown in underline and deletions are shown in strikethrough.

Whenever the free passage of any street or sidewalk is obstructed by a crowd the persons composing such crowd shall disperse or move on when directed to do so by any police officer.

This prohibition shall not apply to Special Events, governed by Chapter 8.60 of this Title.

SECTION 7. Adoption of Chapter 8.60 – Special Events, of Title 8 – Peace, Safety, and Morals, of the Menlo Park Municipal Code.

A new Chapter 8.60 – Special Events, of Title 8, Peace, Safety, and Morals, is hereby added to the Menlo Park Municipal Code to read as set forth in Exhibit A, attached hereto and incorporated herein by reference.

SECTION 8. Repeal and Replace Chapter 8.28 – Parks and Recreation, of Title 8 – Peace, Safety, and Morals of the Menlo Park Municipal Code.

Chapter 8.28 – Parks and Recreation, of Title 8 – Peace, Safety, and Morals is hereby repealed in its entirety and replaced to read as set forth in Exhibit B, attached hereto and incorporated herein by reference.

SECTION 9. Severability.

If any provision or clause of this ordinance or the application thereof to any person or circumstance is held to be unconstitutional or to be otherwise invalid by a final judgment of any court or competent jurisdiction, such invalidity shall not affect other provisions or clauses or application, and to this end, the provisions and clauses of this ordinance are declared to be severable.

SECTION 10. California Environmental Quality Act.

The City Council finds that the adoption and implementation of this Ordinance are exempt from the provisions of the California Environmental Quality Act under section 15061(b)(3) in that the City Council finds there is no possibility that the implementation of this Ordinance may have significant effects on the environment.

SECTION 11. Publication; Effective Date.

This Ordinance shall be published once, in full or in summary form, after its final passage, in a newspaper of general circulation, published, and circulated in the City of Menlo Park, and shall be in full force and effect thirty (30) days after its final passage. If published in summary form, Page G-3.7
the summary shall also be published within fifteen (15) days after the adoption, together with the names of those City Councilmembers voting for or against same, in a newspaper of general circulation published and circulated in the City of Menlo Park, County of San Mateo, State of California.

INTRODUCED on the twelfth day of July, 2022.

PASSED AND ADOPTED as an ordinance of the City of Menlo Park at a regular meeting of said City Council on the twenty-third day of August 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Betsy Nash, Mayor
ATTEST:
_________________________
Judi A. Herren, City Clerk
Exhibits:

A. Chapter 8.60 – Special Events
B. Chapter 8.28 – Parks and Recreation
Page G-3.8
Chapter 8.60 – Special Events
Sections:

8.60.010 – Purpose and intent.

8.60.020 – Definitions.

8.60.030 – General provisions.

8.60.040 – Special Event permit application.

8.60.050 – Review process.

8.60.060 – Denial/revocation of Special Event permit.

8.60.070 – Applicable fees.

8.60.080 – Appeals.

8.60.090 – Interference with Expressive Activity prohibited.

8.60.100 – Hold harmless.

8.60.110 – Display of Special Event permit.

8.60.120 – Administrative regulations.

8.60.130 – Penalties.

8.60.010 – Purpose and intent.

The purpose of this Chapter is to protect the First Amendment rights of the people of Menlo Park to peaceably assemble and/or protest in the City’s public places and to establish the least restrictive and reasonable time, place and manner regulation of these activities. It is further intended to provide a coordinated process for managing special events to ensure the health and safety of event patrons, residents, workers, and other visitors, to prohibit illegal activities from occurring at special events, and to create mechanisms for cost recovery and use charges, to the extent authorized by law, while not unduly impacting the viability of special events.

8.60.020 – Definitions.

The following words and phrases, whenever used in this chapter, shall be construed as defined in this Chapter:

1. “Applicant” means any person who seeks a permit under this chapter to organize Expressive Activity.

2. “Assembly” means the assembling or coming together of a number of persons for a particular purpose.

3. “City property” means all real property and improvements owner, operated or controlled by the City within the City’s jurisdiction. City property includes, but is not limited to City Hall, police and fire facilities, recreational facilities, parks, libraries, and streets and sidewalks.

4. “Expressive Activity” means conduct, the sole or principal object of which is the expression of opinion, views, or ideas, protected by the First Amendment of the U.S.

Constitution. Expressive activity includes, but is not limited to, public oratory and distribution of literature.

5. “Organize” means to organize, operate, manage, stage, promote, sponsor or carry on a special event.

Page G-3.9 EXHIBIT A

6. “Organizer” means the person who organizes, operates, manages, stages, promotes, sponsors or carries on a special event.

7. “Permit” means a special event permit issued by the City of Menlo Park Police Chief or their designee, consistent with the provisions of this Chapter.

8. “Permittee” means any person that has been issued a permit to organize a special event in accordance with this Chapter.

9. “Person” means and includes an individual, corporation, partnership, trust, non-profit organization, association, group or other business entity or organization.

10. “Special Event” means any of the following:

A. Any organized formation, parade, procession, demonstration or assembly which may include persons, animals, vehicles or any combination thereof, which is to assemble or travel in unison on any public street, sidewalk or the public right-of-way owned or controlled by the City which does not comply with applicable traffic regulations, laws, or controls.

B. Any organized assemblage of one hundred and fifty (150) or more persons at any public place, public property, or public facility which is to gather for a common purpose under the direction or control of a person.

C. Any other organized activity conducted by a person for a common or collective use, purpose of benefit which shall require the use of City public services for police regulation, monitoring or control, street closure, erecting barriers, or traffic control, parking needs that will exceed the capacity of the venue, or that will interfere with normal use and operation of public right-of-ways for travel.

8.60.030 – General provisions.

1. Permit Required. Except when expressly provided pursuant to the terms of a permit, lease, or contract which has been specifically authorized by the City Council, no person shall operate any Special Event regulated by this Chapter without first obtaining a permit in accordance with the provisions of this Chapter, unless exempt as set forth below. Special Event permits must set forth the applicable noise limit if the proposed event shall exceed the noise limitations set forth in Chapter 8.06.

2. Exempt Activities:

A. Any Expressive Activity on City owned, controlled, or maintained property involving less than one hundred and fifty (150) persons.

B. Activities on school grounds, which are exempt from the requirements of this Chapter.

C. Spontaneous events which are occasioned by news or affairs coming into public knowledge less than forty-eight hours prior to such event may be conducted on City property without the organizers having to obtain a Special Event permit if all of the following factors are satisfied:

Page G-3.10

1. The spontaneous event does not impede vehicular traffic or violate regulations regarding pedestrian and vehicular traffic; and

2. The organizer provides the police chief or designee with at least four (4) hours of prior notice of the spontaneous event; and

3. The location where the spontaneous event it to be conducted has not been previously rented, reserved, or otherwise obligated to another use in accordance with established City policies and procedures for use and/or rental of City facilities.

Events which require a permit pursuant to other chapters of the Municipal Code, including but not limited to group activities pursuant to Chapter 8.28, shall not be considered spontaneous events; and
D. Filming, as regulated by Chapter 8.70.

8.60.040 – Special Event permit application.

1. To receive a Special Events permit, an Applicant must complete and file an application with the police chief or designee on a form approved by the city manager. The Applicant must provide the following information:

A. A description of the proposed use, event, or activity; and B. The street or other public property and the specific area or areas thereof which will be utilized in connection with the proposed Special Event, including a description of noise generating equipment, such as Sound-amplifying equipment as defined in Chapter

8.06.020(18); and
C. The manner in which the public property will be utilized; and D. The date or dates and the specific times thereof, including set-up and tear-down, that the public property is to be utilized for the described Special Event; and E. The name, address and telephone number of the person, entity, or organization sponsoring or conducting the proposed Special Event; and F. The name, address and telephone number of the person or persons to be contacted regarding the application or permit.

2. The police chief or designee shall review and issue or deny the application within twentyeight (28) days of receipt of a completed application.

8.60.050 – Review process.

1. Subject to the criteria for denial set forth in Section 8.60.060, the police chief or designee shall issue a Special Event permit if it is determined that all of the following criteria have been met:

Page G-3.11
A. The proposed use of City property for the Special Event is not otherwise governed by or subject to any other permit procedures provided elsewhere in this Code; and
B. The preparation for or the conduct of the proposed Special Event will not unduly impede, obstruct, or interfere with the operation of emergency vehicles or equipment in or through the particular permit area or adversely affect the City’s ability to perform municipal functions or furnish City services in the vicinity of the permit area; and C. The proposed Special Event does not otherwise present a substantial safety, noise, environmental, or traffic hazards, considering the number of participants and proposed location, such as to endanger the health or safety of the event participants, general public, or City employees, which cannot be adequately remedied by reasonable traffic control and other safety measures.

2. In deciding whether to approve an application, no consideration may be given to the message of the event, the content of speech, or the identity or associational relationships of the Applicant.

8.60.060 – Denial/revocation of Special Event permit.

The police chief or designee may deny any application for a Special Event permit or revoke such a permit if the police chief or designee finds any of the following:

1. One or more of the approval criteria specified in Section 8.60.050 is not or can no longer be met.

2. The Applicant has knowingly made a false, misleading or fraudulent statement of fact to the City in the application process.

3. The application does not contain the information required by this Chapter.

4. The application does not satisfy the requirements of this Chapter.

5. The Applicant fails to comply with any conditions of approval including, but not limited to:

A. Remittance of fees, charges or deposits; or
B. Submittal of an indemnification agreement and/or proof of insurance for the Special Event as required by the City; or
C. Timely submittal of all required documents.

6. The applicant has damaged City property and has not paid in full for such damage or has other outstanding and unpaid debts related to a prior Special Event permit issued by the City.

Page G-3.12

7. The Special Event is scheduled to occur at a location and time in conflict with another Special Event already permitted or that can be permitted to another applicant that submitted an application first in time.

8. The Special Event is in conflict with applicable provisions of any federal, state and/or local laws.

9. The Applicant has damaged City property on prior occasions without having paid for the damage.

8.60.070 – Applicable fees.

Special Event permit application fees pursuant to this Chapter shall be established by separate resolution of the City Council. Where a Special Event requires street closure, barriers, or other infrastructure, the Applicant shall pay such fees as may be established by resolution of the City Council for traffic control and related municipal expenses. Additionally, use of City buildings or facilities shall be subject to any use or rental fees established by the City which shall be deposited by the Applicant prior to use.

8.60.080 – Appeals.

An Applicant may appeal the denial or revocation of a permit by the police chief or designee by providing the city manager or designee written notice of appeal within ten (10) days of the denial or revocation. The city manager or designee shall hold a hearing within five (5) days of the filing of a notice of appeal, at which time the applicant may present any and all evidence, testimony, and information relevant to the city manager’s decision. The city manager or designee, within five (5) days following the appeal hearing, shall issue a decision. The decision of the city manager or designee shall be delivered to the applicant and shall be final and binding.

8.60.090 – Interference with Expressive Activity prohibited.

It shall be unlawful for any person to interfere with a Special Event permitted under this Chapter by engaging in the following acts when done with the intent to cause interference:

1. Blocking, obstructing, or impeding the passage of participants, vehicles, or animals in the Special Event along the Special Event route; or

2. Walking or running, driving a vehicle, riding a bicycle or skateboard, or using any similar device through, between, with, or among participants, vehicles, or animals in the Special Event; or

3. Dropping, throwing, rolling, or flying any object toward, among, or between participants, vehicles, or animals in a Special Event.

8.60.100 – Hold harmless.

Each Permittee shall execute a hold harmless agreement in a form approved by the City agreeing to defend, indemnify, and hold harmless the City against losses and liabilities incurred from the willful or negligent acts or omissions of the Permittee or its officers, employees, and agents. If City property is destroyed or damaged by reason of Permittee’s Special Event and the Page G-3.13
damage or destruction is directly attributable to the Permittee, the Permittee shall reimburse the City for the actual replacement or repair cost of the destroyed or damaged property. Nothing in this provision shall require a Permittee to indemnify the City from claims or losses occasioned by the reaction of third parties to Expressive Activity at the Permittee’s Special Event.

8.60.110 – Display of Special Event permit.

A copy of the Special Event permit shall be displayed at the event site and shall be exhibited upon demand of any City official.

8.60.120 – Administrative regulations.

The city manager or designee, may adopt administrative regulations that are consistent with and that further the terms and requirements set forth within this Chapter, and as may be necessary to coordinate multiple uses of public property, assure preservation of public property and public places, prevent dangerous, unlawful uses, protect the safety of persons and property and to control vehicular and pedestrian traffic. All such administrative regulations must be in writing.

8.60.130 – Penalties.

Any person who intentionally violates any of the provisions of this Chapter shall be guilty of a misdemeanor. Violations of this chapter may enforced pursuant to any laws and remedies available to the City including but not limited to enforcement as a misdemeanor and/or public nuisance pursuant to Chapters 1.12 and 8.04 of this Code.

Page G-3.14
Chapter 8.28 – Parks and Recreation
Sections:

8.28.010 – Purpose of chapter.

8.28.020 – Definitions.

8.28.030 – General Principles.

8.28.040 – Group activities – Permit required.

8.28.050 – Occupancy standard.

8.28.060 – Sound standard.

8.28.070 – Application for permit.

8.28.080 – Criteria for issuance.

8.28.090 – Conditions of approval.

8.28.100 – Permit holder responsibilities.

8.28.110 – Revocation of permit.

8.28.120 – Appeal of decision.

8.28.130 – Establishment of fees.

8.28.140 – Prohibited activity in parks or facilities.

8.28.150 – Park regulations.

8.28.160 – Parks closed at night.

8.28.170 – County ordinance adopted by reference.

8.28.180 – Penalty for violation.

8.28.010 – Purpose of chapter.

The purpose of this chapter is to regulate the use of parks and other recreation facilities of the city for the optimum use and enjoyment of residents of Menlo Park; to establish standards to prevent the misuse and destruction of the facilities; to establish regulations to insure the safety and comfort of users of the facilities as well as persons residing or owning property in the vicinity of the facilities; and to protect the First Amendment rights of the People of Menlo Park to peaceably assemble in the City’s public parks.

8.28.020 – Definitions.

1. “Expressive Activity” shall have the same definition as set forth in Chapter 8.60 of this Title.

2. “Park(s)” means and includes every park, plaza, outdoor public area, trails, open pace property, greenbelt, or portion thereof together with any accompanying parking lot or staging Page G-3.15 EXHIBIT B
area, which is owned, managed, or controlled by the City of Menlo Park for the recreational use and/or enjoyment of the public.

3. “Permit” means a permit issued by the City of Menlo Park issued pursuant to this Chapter.

4. “Recreation facility” means fields, courts, pools, amphitheaters, areas specifically designed for organized activities such as, but not limited to, baseball, softball, soccer, tennis, basketball, and organized group gatherings which are owned, managed, or controlled by the City of Menlo Park for the recreational use and/or enjoyment of the public.

5. “Refuse” means any garbage, trash, bottles, cans, papers, ashes, food and vegetable material, rubbish, industrial wastes, animal waste, grass clippings, tree or shrub pruning or any other discarded substance, matter or thing, whether liquid or solid.

8.28.030 – General principles.

The following principles shall govern use of recreation facilities:

1. Recreation facilities primarily are intended for the use and enjoyment by residents of Menlo Park.

2. Public recreation services should be available to all Menlo Park residents without discrimination as to race, religion, gender identity, economic status, or any protected status.

3. The public recreation program should include a wide variety of activities, including passive enjoyment, to appeal to different interests, ages and abilities, and should not merely be limited to physical activities, outdoor activities, daytime activities, or to the interests of children or others of special categories.

4. Recreation facilities are intended to be used:

A. Informally by residents,
B. For programs sponsored by the city,
C. For joint city-school programs,
D. For organized group activities, when not required for the above.

8.28.040 – Group activities – Permit required.

Because of limitations of size and open areas, activities involving the exclusive use of any area of a park or for a group of more than one hundred and fifty (150) persons shall be subject to the obtaining of a permit therefor, and subject to the standards and regulations contained in this chapter. Activities involving the use of a park which is less than one acre in size, other than Camp Fremont Memorial Park, by or for a group of more than twenty persons shall also require a rental reservation. It shall be unlawful for any person to engage in any use of any park, building, or portion thereof, for which a permit is required without obtaining such a permit.

Nothing in this section shall require persons or entities to obtain a permit for Expressive Activities, where such activity is addressed by Chapter 8.60 of this Title.

Page G-3.16

8.28.050 – Occupancy standard.

Based on the availability of vehicular parking facilities, the preservation of turf and other planted materials, the availability of sanitary facilities and the safety and comfort of persons using parks and recreation facilities, maximum occupancy standards are hereby established for group activities which shall be one person per two hundred square feet of usable open area.

According to the above standard, the size of any group permitted to use Burgess Park (two hundred eighty thousand square feet) shall not exceed one thousand four hundred persons; the size of any group permitted to use Kelly Park (one hundred eighty thousand square feet) shall not exceed nine hundred persons.

8.28.060 – Sound standard.

In recognition of the rights of residents in the vicinity of parks to enjoy the comfort of their homes in normal peace and quiet, as well as the right of citizens to enjoy a reasonable peace and quiet in appropriately designed parks, the use of any radio receiving set, musical instrument, machine or device for producing or reproducing sound, or any device which produces noise in such a manner as to unreasonably disturb the peace, quiet, and comfort of persons is prohibited in all parks with the exception of Burgess and Kelly Parks. Use of said equipment in Burgess and Kelly Parks shall be subject to requirements of Chapter 8.06, unless a permit is issued pursuant to this Chapter specifically sets forth applicable noise levels in excess of those provided in Chapter 8.06.

8.28.070 – Application for permit.

1. Any individual or group desiring to reserve any park or recreation facility, or any portion thereof, for exclusive use or for use, or that is organizing a gathering of over one hundred and fifty (150) persons, shall apply to the library and community services director, in writing on a form approved by the city manager. The city manager or designee may adopt administrative regulations that are consistent with and that further the terms and requirements herein.

2. The application must be submitted to the library and community services director not less than seventy-two (72) hours prior to the desired reservation.

8.28.80 – Criteria for issuance.

The library and community services director or designee shall issue a permit pursuant to the provisions of this Chapter unless the library and community services director or designee determines the application meets any of the following criteria:

1. The information contained in the application, or supplemental information provided, is not complete or is materially false or misleading.

2. The applicant has failed to submit a complete application, supply satisfactory evidence of insurance, or has not remitted the fees or deposits as required by the Chapter.

3. The park, recreation facility, or portion thereof is unavailable for the period for which the permit is requested.

4. The area proposed for the applicant’s use or activity could not physically accommodate the number of participants expected to participate in a safe manner.

Page G-3.17

5. The proposed use, activity or event is not compatible with the uses established for the requested park, building or portion thereof, in that it unreasonably interferes with use of the park by others.

6. The proposed use has a realistic potential to create a threat to the public health, safety or welfare, or to damage public property, which may not be adequately remedied by reasonable traffic control, barriers, and/or other safety measures.

7. The proposed use would require the diversion of public safety or other city employees from their normal duties so as to unreasonably reduce adequate levels of service to any other portion of the city, or the event will adversely affect the city's ability to reasonably perform municipal functions or furnish city services.

8. The proposed use, event or activity will have a significant adverse environmental impact.

9. The proposed use would be in conflict with applicable provisions of any federal, state and/or local law.

8.28.090 – Conditions of approval.

Permits issued pursuant to this Chapter are subject to such reasonable conditions as the library and community services director or designee may determine necessary to coordinate multiple uses of public property, assure preservation of public property and public places, prevent dangerous, unlawful uses, protect the safety of persons and property, ensure compliance with noise requirements set forth in Chapter 8.06, and to control vehicular and pedestrian traffic in and around the park and/or recreational facility. These conditions may include conditions for waste management and restoration of the park, environmental protection, conditions to ensure safe accommodation of an event’s pedestrian and vehicular traffic, indemnification and hold harmless of the City, and reasonable designation of alternate sites, times, or dates in the event of conflict with available resources.

8.28.100 – Permit holder responsibilities.

After a person obtains a permit pursuant to the provisions of this Chapter, that permit holder must:

1. Comply with all rules and regulations and all applicable City Ordinances as though the same were incorporated into the permit.

2. Comply with all conditions imposed by the permit.

3. Inform all attendees of the conditions of the permit and the applicable rules and regulations.

8.28.110 – Revocation of permit.

Any permit for the use of the premises shall contain a provision that the library and community services director or designee shall have the power to cancel and terminate such permit and to require the immediate removal of all persons from said premises upon their finding:

1. That the applicant misrepresented or misstated any material fact in their application; or Page G-3.18

2. That the activity or any significant part thereof taking place on said premises is contrary to State or local law, or is endangering life and/or property.

8.28.120 – Appeal of decision.

Any interested person may appeal the decision of the library and community services director or designee by providing the city manager or designee with written notice of appeal within five (5) days of the denial or revocation. The city manager or designee shall hold a hearing within ten (10) days of the filing of a notice of appeal, at which time the applicant may present any and all evidence, testimony, and information relevant to the city manager’s decision. The city manager or designee, within five (5) days following the appeal hearing, shall issue a decision. The decision of the city manager or designee shall be delivered to the applicant and shall be final and binding.

8.28.130 – Establishment of fees.

The city manager, in consultation with the library and community services, community development, public works, administrative services, and police departments, is hereby authorized to establish reasonable fees for the recovery of City costs associated with implementation and enforcement of this Chapter.

8.28.140 – Prohibited activity in parks or facilities.

The following activities are prohibited in any park or recreational facility:

1. Exclusive occupancy of any park or facility without a permit therefor, or the occupancy of any park by any group for which a permit is required without such permit.

2. Occupancy of any park, except Burgess or Kelly, by a group of larger than one hundred fifty persons.

3. Commercial activities for private profit except where expressly permitted by State law and upon acquisition of required permits.

4. Golf, except in designated areas.

5. Motor-driven vehicles or models, including drones and unmanned aircraft systems, except in designated areas, and except for the use of drones by public safety personnel for emergency operations.

6. Riding animals or bicycles except where developed for vehicular use.

7. Placing litter or debris elsewhere than in containers therefor.

8. Discharging weapons.

9. Removal of turf, soil, grass, tree, shrub, or portion thereof; except as such work may be done by authorized city employees.

Page G-3.19

10. Lighting or maintaining fires, except in places provided by the city or in a portable barbeque approved by the recreation department.

11. Overnight use of parks, other than city-sponsored activities or other activities for which the City has provided written permission to utilize a park or recreation facility beyond the closing time.

12. Play or practice baseball using a hard ball; or hit a hard ball with a baseball bat; this shall not prohibit the playing of the game of baseball with a soft ball.

13. To ride, drive, lead or keep a saddle horse, pony, mule, or other such animal.

14. To possess or consume alcoholic beverages other than beer or wine. Beer or wine may be consumed only at places more than one hundred feet from parking, loading, and roadway areas.

15. To cause, create, encourage, or threaten to cause any disturbance which may reasonably result in injury or property damage, or disturb the peace, comfort and security of the park patrons or employees.

8.28.150 – Park regulations.

The library and community services director shall be and is authorized and directed to promulgate such rules and regulations as they may deem to be necessary to effectively enforce the use regulations established in this chapter. The regulations may permit any of the activities prohibited in this chapter in any defined and prescribed area provided that a suitable area is set aside for such activity, and said areas are signed and posted, indicating the type of use permissible, and the rules applicable to said use, if any.

8.28.160 – Parks closed at night.

No person shall remain in any park or public recreation facility or building between the hours of thirty (30) minutes after sunset and sunrise other than a city employee in the performance of their duty or persons participating in city-sponsored activities or other activities for which the city has provided written permission to utilize a park or recreation facility beyond the closing time.

8.28.170 – County ordinance adopted by reference.

Section 2, Division III, Part Two (Chapter 10, Section 3385—3392) of the San Mateo County Ordinance Code (described as the "San Mateo County Parks and Recreation Department Ordinance Code," effective October 21, 1976) is incorporated in this chapter and made a part of this chapter by reference but only as it relates to county park facilities located within the city.

The only existing county facility as of the date of adoption of said ordinance to which this section shall apply is Flood Park.

8.28.180 – Penalty for violation.

Any person, whether as principal, agent, employee, or otherwise, violating or causing the violation of any of the provisions of this chapter, is guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not more than five hundred ($500) dollars or by imprisonment in the county jail for six (6) months, or by both such fine and imprisonment. Any Page G-3.20
violation of this chapter which is committed and continues from day to day constitutes a separate offense for each and every day during which such violation is committed or continued.

Page G-3.21
ORDINANCE NO. XXXX

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MENLO PARK ADDING A NEW CHAPTER 8.70 “FILM PERMIT” TO THE CITY WITHIN TITLE 8 OF THE MENLO PARK MUNICIPAL CODE
WHEREAS, in enacting the Motion Picture, Television, and Commercial Industries Act of 1984, the Legislature intended to encourage local government to develop uniform procedures for issuing permits and to charge fees for the use of public property or employee services, which do not exceed the reasonable costs of providing the property or services for which the fees are charged (Government Code § 14998.10); and
WHEREAS, the City of Menlo Park wishes to create a process for the orderly issuance and enforcement of permits for filming activity taking place within the City; and WHEREAS, the City also wishes to create a mechanism for cost recovery and use charges to the extent authorized by law, while not unduly burdening filming activities in the City; and WHEREAS, the California Film Commission has published a Model Filming Ordinance providing general guidance to local government entities adopting a film permitting ordinance, which has been considered by the City in the creation of these regulations; and WHEREAS, consistent with Government Code §14999.21, the City Clerk transmitted a draft of this proposed ordinance and regulations to the California Film Commission on July 5, 2022, and consistent with the requirements of California Government Code §14999.21(b). The California Film Commission has reviewed the proposed Ordinance and the City Council has considered any findings provided by the Commission in adoption of these regulations.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MENLO PARK:

SECTION 1. Findings.

The above recitals are hereby declared to be true and correct findings of the City Council of the City of Menlo Park.

SECTION 2. Adoption of Chapter 8.70 – Film Permits, of Title 8 – Peace, Safety, and Morals, of the Menlo Park Municipal Code.

A new Chapter 8.70 – Film Permits, of Title 8, Peace, Safety, and Morals, is hereby added to the Menlo Park Municipal Code to read as set forth in Exhibit A, attached hereto and incorporated herein by reference.

SECTION 3. Severability.

Page G-3.22 ATTACHMENT B
SECTION 4. California Environmental Quality Act.

The City Council finds that the adoption and implementation of this Ordinance are exempt from the provisions of the California Environmental Quality Act under §15061(b)(3) in that the City Council finds there is no possibility that the implementation of this Article may have significant effects on the environment.

SECTION 5. Publication; Effective Date.

This Ordinance shall be published once, in full or in summary form, after its final passage, in a newspaper of general circulation, published, and circulated in the City of Menlo Park, and shall be in full force and effect thirty (30) days after its final passage. If published in summary form, the summary shall also be published within fifteen (15) days after the adoption, together with the names of those City Councilmembers voting for or against same, in a newspaper of general circulation published and circulated in the City of Menlo Park, County of San Mateo, State of California.

INTRODUCED on the ninth day of August, 2022.

PASSED AND ADOPTED as an ordinance of the City of Menlo Park at a regular meeting of said City Council on the twenty-third day of August, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Betsy Nash, Mayor
ATTEST:
_________________________
Judi A. Herren, City Clerk
Exhibits:

A. Chapter 8.70 – Film Permits, of Title 8 – Peace, Safety, and Morals, of the Menlo Park Municipal Code
Page G-3.23
Chapter 8.70 – Film Permit
Sections:

8.70.010 – Definitions.

8.70.020 – General provisions.

8.70.030 – Film permit application.

8.70.040 – Review process.

8.70.050 – Denial/revocation of film permit.

8.70.060 – Permit fees.

8.70.070 – Reimbursement and compensation for City services and use of City facilities.

8.70.080 – Appeals.

8.70.090 – Indemnification and insurance requirements.

8.70.100 – Display of film permit.

8.70.110 – Administrative regulations.

8.70.120 – Penalties.

Section 8.70.010 – Definitions.

The following words and phrases, whenever used in this chapter, shall be construed as defined in this Chapter:

1. “Applicant” means any person who seeks a permit under this Chapter for Filming Activity in the City.

2. “City property” means all real property and improvements owner, operated or controlled by the City within the City’s jurisdiction. City property includes, but is not limited to City Hall, police and fire facilities, recreational facilities, parks, libraries, streets and sidewalks, and public right-of-way.

3. “Film” shall include motion pictures, television shows or programs, commercials, digital media in any medium including film, tape, or digital format.

4. “Filming Activity” shall mean and include all activity attendant to staging or shooting commercial motion pictures, television shows, or programs, commercials, digital media, still photography in any medium including film, tape, or digital format.

5. “News Media” shall mean the photographing, filming or videotaping for the purpose of spontaneous, unplanned television news broadcasts (“breaking news”) or reporting for print media by reporters, photographers or camerapersons.

6. “Permit” means a film permit issued by the City of Menlo Park Public Works Department consistent with the provisions of this Chapter.

7. “Small Operations” shall mean filming activity that: (i) involves fewer than 25 persons, (ii) does not require the closure of any portion of streets, sidewalks, public passageways, or any public property, and does not create any obstruction to free the passage of pedestrians and vehicles, and complies with all vehicle and pedestrian traffic laws, (iii) does not involve the use aerial vehicles (manned or unmanned) or any vehicles, as defined in the Vehicle Code, during Page G-3.24 EXHIBIT A
filming; (iv) does not involve any pyrotechnics, simulated or actual gunfire, or animals, except for domestic animals and/or service animals that are kept in compliance with applicable leash laws, and (v) does not require use of any city services.

8. “Studio” shall mean a fixed place of business certified as such by a local fire authority having jurisdiction where filming activities (motion or still photography) are regularly conducted upon the premises.

Section 8.70.020 – General provisions.

1. Permit Required. Except as provided by the terms of a permit, lease, or contract which has been specifically authorized by the City Council, no person shall use any City property for Filming Activity without first applying for any receiving a Permit from the public works director or designee.

2. The provisions of this Chapter shall not apply to the following:

A. News Media, including reporters, photographers or camerapersons employed by a newspaper, news service, or similar entity engaged in on-the-spot print media, publishing or broadcasting, of news events concerning those persons, scenes, or occurrences which are in the news and of general public interest; or
B. Small Operations; or
C. Filming activities (motion or still photography) conducted at a Studio; or D. Photographers conducting still photography; or
E. City produced government access films.

Section 8.70.030 – Film permit application.

1. To receive a Film Permit, an applicant must complete and file an application with the public works director or designee on a form approved by the city manager or designee. The Applicant must provide the following information:

A. The name of the person, firm, or corporation employing the persons who will be performing in the Film; and
B. The name of the person(s) who will be responsible for the filming crew on location in the City; and

C. The specific location(s) where Filming Activity will take place, including a logistics plan or map showing the property to be used for the Filming Activity, including bus zones, no-parking areas, any structures to be installed as part of the Filming Activity; and D. The specific hours and dates that the Filming Activity will take place; and

E. A description of the character or nature of the proposed Filming Activities; and F. The exact number of personnel/persons to be involved in the Filming Activity; and Page G-3.25
G. A description of any activity which may cause public alarm, such as the use of any animals, gunfire or pyrotechnics, low flying helicopters and/or unmanned aircraft systems (“UAS”); and
H. If unmanned aircraft systems will be used, all applicable documentation (i.e., remote pilot certificate, UAS registration certificate, waivers, detailed flight plan, etc.); and I. The exact type and number of vehicles and equipment to be employed, along with a parking plan sufficient for the vehicles and equipment; and J. The extent to which permission is desire for the obstruction of or interference with normal use of public property to be used; and
K. Proof of insurance in an amount of at least $2,000,000 that will remain in effect through the duration of the Filming Activity in the City; and L. UAS pilots planning to fly under four hundred (400) feet in controlled airspace around airports must receive an airspace authorization from the Federal Aviation Administration (FAA) before they fly.

2. The public works director or designee shall review and issue or deny the application within 28 days of receipt of a completed application.

Section 8.70.040 – Review process.

1. Subject to the criteria for denial set forth in Section 8.60.060, the public works director or designee shall issue a Film Permit if it is determined that all of the following criteria have been met:

A. The preparation for or the conduct of the proposed Filming Activity will not unreasonably burden City resources necessary, significantly interfere with the provision of governmental services to the public, interfere with the City’s provision of public services to the public, or prohibit access to City property to the public for an extended duration while the property used for the filming activity; and
B. The preparation for or the conduct of the proposed Filming Activity will not unduly impede, obstruct, or interfere with the operation of emergency vehicles or equipment in or through the particular permit area or adversely affect the City’s ability to perform municipal functions or furnish City services in the vicinity of the permit area; and C. The proposed Filming Activity does not otherwise present a substantial safety, noise, environmental, or traffic hazard, which cannot be mitigated with the imposition of reasonable traffic control or safety measures.

2. In deciding whether to approve an application, no consideration may be given to the message of the event, the content of speech, or the identity or associational relationships of the Applicant.

Page G-3.26
Section 8.70.050 – Denial/revocation of film permit.

The public works director or designee may deny any application for a Film Permit or revoke such a permit if the public works director or designee finds any of the following:

1. The Applicant has knowingly made a false, misleading or fraudulent statement of fact to the City in the application process; or

2. The application does not contain the information required by this Chapter; or

3. The application does not satisfy the requirements of this Chapter; or

4. The Applicant fails to comply with any conditions of approval including, but not limited to:

A. Remittance of fees, charges or deposits; or
B. Submittal of an indemnification agreement and/or proof of insurance for the Film Permit as required by the City; or
C. Timely receipt of all required approvals.

5. The Applicant has damaged City property and has not paid in full for such damage or has other outstanding and unpaid debts related to a prior film permit issued by the City.

6. The filming would occur at a location and time in conflict with another event or other activity already permitted or that can be permitted to another applicant that submitted an application first in time.

7. The filming activity would be in conflict with applicable provisions of any federal, state and/or local laws.

Section 8.70.060 – Permit fees.

Film Permit application fees for Filming Activity pursuant to this Chapter shall be established by separate resolution of the City Council.

Section 8.70.070 – Reimbursement and compensation for City services and use of City facilities.

1. The Applicant shall reimburse the City for any personnel provided to the Applicant (i.e. police, traffic safety) for the purpose of supporting Film Activities.

2. The City shall be compensated for the use of any City property or facilities to the extent that such use constitutes a cost to the public.

3. Fees for services, municipal expenses, and rental of facilities may be established by resolution of the City Council.

Page G-3.27
Chapter 8.70.080 – Appeals.

An Applicant may appeal the denial or revocation of a permit by providing the city manager or designee written notice of appeal within five (5) days of the denial or revocation. The city manager or designee shall hold a hearing within ten (10) days of the filing of a notice of appeal, at which time the applicant may present any and all evidence, testimony, and information relevant to the city manager’s decision. The city manager or designee, within five (5) days following the appeal hearing, shall issue a decision. The decision of the city manager or designee shall be mailed or delivered to the applicant and shall be final and binding.

Section 8.70.090 – Indemnification and insurance requirements.

1. Indemnification. Each permittee shall execute a hold harmless agreement in a form approved by the City agreeing to defend, indemnify, and hold harmless and the City against losses and liabilities incurred from the willful or negligent acts or omissions of the permittee or its officers, employees, and agents.

2. Except as otherwise prohibited by law, the permittee shall procure and maintain in full force and effect during the term of a policy of insurance from a reliable insurance company authorized to do business in the State. The policy shall be in an amount of at least $2,000,000 per occurrence and shall be endorsed naming the City, its boards, officers, agents, employees, and volunteers an additional insureds for protection against claims of third persons for personal injuries, wrongful deaths, and property damage. Higher liability limits or separate aerial coverage shall be required for the use of helicopters, aerial equipment, or UAS.

3. Workers Compensation Insurance. Permittees shall conform to all applicable federal and state requirements for workers’ compensation insurance for all persons operating under a film permit.

Chapter 8.70.100 – Display of film permit.

A copy of the Film Permit shall be displayed at the filming site and shall be exhibited upon demand of any City official.

Chapter 8.70.110 – Administrative regulations.

The city manager or designee, may adopt administrative regulations that are consistent with and that further the terms and requirements set forth within this Chapter. All such administrative regulations must be in writing.

Chapter 8.70.120 – Penalties.

Page G-3.28
1 Herren, Judi A
From: Eric Klosterman <[email protected]>
Sent: Thursday, July 7, 2022 11:24 AM
To: Herren, Judi A
Cc: Burke, Tamar M.; Doherty, Nira F; Leigh Flores
Subject: Film Permit Ordinance City of Menlo Park
Attachments: 30 Mile Zone Chart.pdf
CAUTION: This email originated from outside of the organization. Unless you recognize the sender's email address and know the content is safe, DO NOT click links, open attachments or reply.

Hi Judi,
I have reviewed your proposed film permit ordinance. My notes are as follows:
1) Only filming on City property requires a permit – many jurisdictions require a permit for public and private property, but this is up to you. Does parking on a city street while filming all on private property trigger the need for a permit? Productions often want to post “NO Parking” signs to insure they have a place to park their equipment. I would think that would trigger the need for a permit. 2) Small Operations – you define a “small operation” as fewer than 25 persons – this seems to allow fairly large groups to film without a permit – suggest reducing this to less than 10, but again, it is up to you. 3) Permit application timeframe – you say that the City manager or designee will review and approve or deny permits within 28 days. Does that mean that all applications must be submitted at least 28 days in advance? That seems like a very long time. Can this be reduced to 5 or 10 business days? Otherwise, the ordinance follows our guidelines. I am interested to know what your fee schedule will be. I have attached a copy of our 30‐mile Zone chart, which shows the fees and requirements for cities in the Los Angeles area, for comparison. Thanks.

Eric Klosterman
Permit Team Manager
California Film Commission
7080 Hollywood Blvd. Suite 900 | Hollywood, CA 90028
(323)817‐4105 [Office]
(213)610‐1170 [Mobile]
Confidentiality Notice: This e-mail message, including any attachments, is solely for the intended recipient(s) and may contain confidential and privileged information and may be legally protected from disclosure. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.

ATTACHMENT C
Page G-3.29
30-Mile Studio Zone Chart 1

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Alhambra Micky Xin
Finance Department
[email protected]
5-10 Business Days Application Fee:
$79-nonrefundable
$344 per day filming
Varies Alhambra Police
$100 per hour (4 hr min)
Alhambra Fire
Required at all times
$100 per hour (4 hr min)
p. 596 Alhambra Film Permit
Contact Public Works Department for
street closures
Ph:626.570.5021
Student Filming
Fee: $54
Ph:626.570.5138
Ph:626.570.5190 STUDENT FRIENDLY
Fax: 626.308.4868
Anaheim Film Permit
Film / Photography Regulations
Filming at ARTIC
Arcadia Diana Loli Business
License Department
[email protected]
Ph: 626.574.5430
7 Business Days Film Permit Fee:
$292.30 for first day
Still Photo Fee:
$281.10 - $84.30 each
additional day
Varies Arcadia Police
Traffic Control & Public Property
$127.00 per hour (6 hr min) Police
Officer
Ph: 626.574.5151
Arcadia Fire
$140.00 per hour (6 hr min) Fire
Fighter
Ph: 626.574.5100
p. 567 Arcadia Film Permit
Filming on Santa Anita, Baldwin, and
Huntington during racing season OctApr subject to approval Fax: 626.447.9173 $87.80 each additional
day and location for
Filming
10pm filming limit in residential areas
No Saturday or Sunday filming in
residential areas.

Processing Fee:
$10.00 & $4.00 SB1186
p. 558 Agoura Hills Film Permit
All information can be found on
website.

Anaheim
Orange County
Only part of city in
30-Mile Studio
Zone
Paul Dominguez/Assistant
Engineer
TE Department / Public
Works
[email protected]
Ph: 714.765.5099
Ph: 714.765.5183
Fax: 714.765.4667
7-14 Business Days Application Fee:
$68 Processing: $35
$10 per employee
Ph: 714.765.5194
Varies for city
property
Anaheim Police
$81.62/hr Police Officer
$100.17/hr Police Sergeant
Ph: 714.765.1893
Anaheim Fire
$100 per hour (4 hr min) fees vary -
Contact Anaheim Fire Special Event
Inspector
Ph: 714.765.4040
OR/SD
p. 768
Agoura Hills Agoura Hills Film Office
[email protected]
Ph: 805.495.7521
Fax: 805.495.7621
3 Business Days
Additional days
required for more
difficult permits
No Business License
Required
Fees based upon type
of shoot. Visit city
website for more
information.

For Parks
Department
only.

L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.30
30-Mile Studio Zone Chart 2

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
p. 766 No film permit information available
online
Azusa Liz Cortez Development
Services Assistant
[email protected]
Ph: 626.812.5249
Fax: 626.334.5464
7-14 Business Days Application Fee:
$193.00
Business License Tax:
$353.00 per day
City Property:
$1580.00 per
day
Azusa Police
See Film Permit Applications and
Special Provisions link for details
Ph: 626.812.3200
p. 568 Azusa Film Permit
Site inspection fees vary case-by- case
Office CLOSED on Fridays
Artesia Micah Weichbrodt
Management Analyst
mweichbrodt@cityofartesia
.us
Ph: 562.865.6262
ext. 262
Fax: 562.865.6240
1-10 Business Days Film Permit:
$400 per day
None unless
traffic control
required
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.31
30-Mile Studio Zone Chart 3

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Baldwin Park Police Case-by-case
Ph: 626.960.4011
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 598 Baldwin Park Film Permit
No permit application online
Proof of insurance and business license
required
Efforts coordinated with various
departments depending on needs of
shoot
Office CLOSED on Fridays
Bell Jo-Anne Burns Associate
Planner
[email protected] g
Ph: 323.588.6211
ext. 2609
Fax: 323.771.9473
Filming Fees
Film Deposit:
$500
Processing Fee:
$172
$72 per day
Filming Fees New:
$391.00 as of

2.10.2018
Varies Bell City Police Case-by-case Ph:
323.585.1245
p. 675 No film permit information available
online
Applications to be submitted in office at
City Hall
Baldwin Park Patty Jaime
Finance Department
pjaime@baldwinpark.
com
Ph: 626.813.5210
Fax: 626.962.2625
12 Business Days Business License Fee
$165 filming permit fee
for first day
$138 for each day
thereafter
Fees include cost of
Business License
No fees paid until
application approved by
Police Department
Varies
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.32
30-Mile Studio Zone Chart 4

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
30 Business Days Film Permit Flat Rate
Fee:
$500
Business License:
$136
$200 per day NonProfit:
$100
Refundable Deposit:
$1500
Varies for cityowned
properties;
otherwise - none
Bell Gardens Police
$50 per hour (4 hr min)
Ph: 562.806.7600
p. 705 Bell Gardens Film Permit Email or mail
in application Office CLOSED on
Fridays
Bellflower Eric Nichols
Pacific Productions
Services, Inc.
[email protected]
Ph: 323.260.4777
3 Business Days Permit Fee:
$321 and $213/day for
subsequent days
Business License: Fee
waived
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 736 Bellflower Film Permit
Film friendly and committed to helping
filming industry

STUDENT FRIENDLY
Bell Gardens Erika Gutierrez Planning
Department
egutierrez@bellgarde
ns.org
Ph: 562.806.7722
Fax: 562.806.7720
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.33
30-Mile Studio Zone Chart 5

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Beverly Hills Magdalena Davis Scott
Lipke Hillary Villeno
Filming and Special Events
Office
cbhfilmpermits@beve
rlyhills.org
Ph: 310.285.2408
Fax: 310.273.0972
2-4 Business Days Film Permit Fee: $115
per day
Student Permit Fee:
$70
Schedule of
Fees
Beverly Hills Police
$111 per hour (4 hr min)
Ph: 310.550.4951
Beverly Hills Fire
$156 per hour (4 hr min) FX &
Generator
Ph: 310.550.4900
p. 632 Beverly Hills Film Permit Residential
filming restrictions STUDENT

FRIENDLY
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Brea
Orange County
Only part of city in
30-Mile Studio
Zone
Jason Killebrew City
Planner
Planning Department
[email protected]
Ph: 714.990.7143
Fax: 714.671.3694
14 Business Days
Minimum
Fees Vary
Permit Fee:
$500
Business License fee
for each day of filming -
fees may vary
Varies Brea Police Varies
Ph: 714.990.7685 ext.34
Brea Fire Varies
Ph: 714.990.7655
OR/SD
p. 709
Brea Film Permit
Scroll down to Film Permit
Check permit fees before filing
application
Deposit for clean-up may be required
Bradbury Claudia Saldana City Clerk
csaldana@cityofbrad
bury.org
Ph: 626.358.3218
Fax: 626.303.5154
2-3 Business Days License Fee:
$1030 per day
(reduced in certain
cases by City Manager
depending on
production)
Varies
Homeowners
Association Fee
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 568 Bradbury Film Permit Film day ends at
sunset.

Night filming requires additional
$1000 per day

STUDENT FRIENDLY
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.34
30-Mile Studio Zone Chart 6

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Burbank Film Permit
Office CLOSED alternate Fridays

STUDENT FRIENDLY
Ph: 818.238.5317
Burbank Unified School District
Area Requirements
permitted by FilmL.A., Inc.
[email protected]
Ph: 213.977.8600 ext. 616
Burbank Unified School District
Buena Park
Orange County
Only part of city in
30-Mile Studio
Zone
Rebekah Lovejoy Finance
Department
[email protected]
Ph: 714.562.3736
Fax: 714.562.3728
5-10 Business Days -
with street closure
Business License Fee:
$41.50
Permit Fee:
$300
None Buena Park Police Case-by-Case Ph:
714.562.3992
p. 767 Buena Park Film Permit
Office CLOSED alternate Fridays
Burbank James Marshall Film
Permit Coordinator
[email protected]
Ph: 818.238.3105
Fax: 818.238.3109
2 Business Days
Minimum - depending
on the request
Film Permit Fee:
$707 per week
$398 each day
Student:
$100 student per week
$25 student each day
City Property:
$200 per day
Contact Parks
Department for
rates
Burbank Police
$140.00 per hour (4 hr min)
Ph: 818.238.3005
Burbank Fire
$110.00 per hour (4 hr min) Fire
Safety Officer
Ph: 818.238.3473
p. 533
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.35
30-Mile Studio Zone Chart 7

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Calabasas Teal Pacyna Building
Assistant, Calabasas Film
Permit Office
[email protected]
om
Ph: 818.224.1736
Fax: 818.224.1600
2 Business Days
(additional days
required for more
difficult permits)
Motion and Still Photo
Application:
$114
No Business License
Required
Motion Picture
Location Fee:
$455.00 per day
Still Photography
Location Fee:
$171.00 per day
Other Fees May
Apply
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 559 Calabasas Film Permit
Provide standard $1,000,000 insurance
with endorsement
Signatures required for filming outside
original hours
Earliest entry 6am / latest out 12am
Filming Hours 7am-7pm 20 Filming
Days Maximum
Film Office Hours: 7am-4pm
Carson Cristine Gaiennie Business
License Department /
Revenue Division
[email protected]
Ph: 310.952.1748
Fax: 310.830.8023
14 Calendar Days
Before Filming
Film Permit Fee:
$650.00 per week
$500.00 each additional
week
+ $100.00
refundable clean-up
deposit
Still Photography:
$100.00
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 764 Carson Film Permit
Office CLOSED on Fridays STUDENT

FRIENDLY
Fees waived for student films with
letter and ID from school
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.36
30-Mile Studio Zone Chart 8

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Compton Triphenia Simmons,
Assistant City - City
Manager's Office
tsimmons@comptoncity
.org
Ph: 310.605.5585
Fax: 310.761.1429
1 Week - possibly
more if the permit
requires county
property. Specific cityowned property will
also determine length
of time for approval.

Film permits expire
every 2 weeks and
must be renewed
$300 1-3 days
$1000 4-6 days
$1500 7+ days
Varies if city
owned property
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
Compton Fire
$513 Fire Permit
$25 per hour (4 hr min)
Ph: 310.605.5670
p. 734 Compton Film Permit
Office Hours:

Mon-Thurs 7am-6pm Office CLOSED
on Fridays
Cerritos Mariel Angeles,
Department of Community
Development
[email protected]
Ph: 562.916.1201
2-4 Business Days Application Fee:
$50.00 (for commercial
filming on public
facilities only)
Use Charge:
$200.00 per day - to be
waived if activity
causes no disruption to
a facility
City Property:
$200/day, not
including facility
fees
(waived if no
disruption to
facilities caused
by activity)
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 767 Cerritos Film Permit

STUDENT FRIENDLY
Commerce Rachel Baltierra Film
Location Staff Ph:
323.722.4805
ext. 2801
Maria Villasenor Film
Permit Staff Ph:
323.722.4805
ext. 2325
Fax: 323.887.4441
[email protected]
rce.ca.us
7 Days Minimum
14 Days Street
Closure
Film Permit Fee:
$500
Only for city
facilities
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 675 Commerce Film Permit
Office CLOSED on Fridays
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.37
30-Mile Studio Zone Chart 9

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Covina
Only part of city in
30-Mile Studio
Zone
Angel Carrillo Assistant to
City Manager
[email protected]
Ph: 626.384.5410
Fax: 626.332.5427
5-7 Business Days Film Permit and
Business License:
$300 per day
None Covina Police
$85.00 per hour
2 Officers Recommended.

Ph: 626.331.3391
p. 599 Covina Film Permit
Must have business license Downtown
area has restrictions
Cudahy Sal Lopez (interim)
Planning Department
[email protected]
v
Ph: 323.773.5143
Fax: 323.771.2072
10 Business Days Application Fees:
$450
3 day limit OT varies
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 705 Cudahy Film Permit
Scroll down to Temporary Use Permit
under Planning Applications
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.38
30-Mile Studio Zone Chart 10

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
FilmLA Online Permit System

STUDENT FRIENDLY
Student Filmmakers
Sergeant Leon Lopez
Police Department/ Film Permit
Coordinator
[email protected]
Ph: 310.253.6212
Fax: 310.253.6220
Cypress
Orange County
Judy Aquino
Assistant Planner
[email protected]
5-10 Business Days Film Permit Fee:
$584
Varies Cypress Police
Eileen Sweeney
$58.36 per hour
Ph: 714.229.6629
Orange County Fire Case-by-case
Ph: 714.573.6000
OR/SD
p. 767
Cypress Film Permit
May need to get a Temporary Use
Permit through the Planning
Department
Ph: 714.229.6723
Downey Lee Kirby
Fire Prevention/Permit
Coordinator
[email protected]
Ph: 562.904.7345
Fax: 562.869.3994
7 Business Days
10 business days for
public safety hazards
(e.g., FX /
Pyrotechnics)
Film Permit Fee:
$251
Business License Fee:
$36
Varies
$1,000 -
refundable
cleaning deposit
Downey Police
Actual cost for officers TBD
Ph: 562.861.0771
Downey Fire
$76.76 Fire Safe Officer per hour (4 hr
min)
Apparatus Standby:
$198 per hour
p. 706 Downey Film Permit
$2 million liability insurance
$10 million if it involves public right-ofway

STUDENT FRIENDLY
Ph: 562.904.7345
Waived permit fee for student films
Student productions must still pay
business license fee and refundable
deposit
Culver City FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Full Business Days
Closure requests may
require 5 days
FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)*
Rider: $137*
Still Photo: $82*
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
Varies for city
property
$400-$1500
per day
Culver City Police
Contact FilmLA first
Traffic or Crowd Control
$55 per hour (8 hr min)
Ph: 310.253.5900
Culver City Fire
Contact FilmLA first
FX & Interiors
$56 per hour (8 hr min)
Ph: 310.253.5900
p. 672
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.39
30-Mile Studio Zone Chart 11

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
El Segundo Hank Lu, Risk Manager
City of El Segundo
[email protected]
Ph: 310.524.2317
Fax: 310.640.0489
5 Business Days
10 business days with
street permits
Film Permit Fee:
$1310 non-refundable
application fee
Daily Film Permit Fee:
$112.00
Varies
4-hour minimum
for all locations.

See fee
schedule in
application
packet
El Segundo Police Case-by-case
Ph: 310.524.2298 $275 per hour
El Segundo Fire Case-by-case
Ph: 310.524.2845 $240 per hour
p. 732 El Segundo Film Permit
Public Right-of-Way Fee:
$802.00 per day/per area
Revisions: $203.00
Office CLOSED on alternate Fridays

STUDENT FRIENDLY
Duarte Nick Baldwin Associate
Planner
filminduarte@access
duarte.com
Ph: 626.357.7931
ext. 238
14 Business Days Public / Residential
Property:
$1300 per day
$500 refundable
deposit
$30-55 per hour
day use on a city
property
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 568 Duarte Film Permit
Office Hours:

Mon-Thurs 7:30am-6pm Office
CLOSED on Fridays
El Monte Sgt. Roger Cobian Police
Department
[email protected]
Ph: 626.580.2134
Fax: 626.454.3220
10 Business Days Film Permit Fee:
$100
Varies El Monte Police Special Officer Cost
per hour $128.22 Ph: 626.580.2110
p. 637 No film permit information available
online
$1 million insurance policy requirement
Office Hours:

Mon-Thurs 8am-4pm Office CLOSED
on Fridays
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.40
30-Mile Studio Zone Chart 12

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
FilmL.A., Inc. Online Permit
Business license fee required if
production company in town for
more than 3 days
City Hall CLOSED on alternate
Fridays

STUDENT FRIENDLY
Student Filmmakers
Gardena Film Permit
[email protected] Ph:
818.364.8240
Fax: 818.364.8242

STUDENT FRIENDLY
Fullerton
Orange County
Only part of city in
30-Mile Studio
Zone
FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days
5 business days if
reviewed by Traffic
and Engineering
FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)*
Rider: $137*
Still Photo: $82*
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
Varies Fullerton Police
Contact FilmLA first
Approx. $100 per hour (4 hr min)
Ph: 719.738.6800
Fullerton Fire
Contact FilmLA first
Approx. $106 per hour (2 hr min / Fee
during Business Hours (MondayFriday 7am-5pm, except Fridays when the city is closed.)
Approx $211 per hour (2 hr min / Fee
outside Business Hours (MondayFriday 5pm-7am, Weekends, Holidays and Fridays when the city is closed.)
Ph: 714.738.6500
OR/SD
p. 738
Gardena FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
10 Business Days
5 business days if
filmed on private
property only and the
entire activity does not
impact parking or any
other services
FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)*
Rider: $137*
Still Photo: $82*
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
None on public
property
Gardena Police Case-by-case Ph:
310.217.9670
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 733
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.41
30-Mile Studio Zone Chart 13

JURISDICTION CONTACT

ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE

POLICE REQUIREMENT FIRE REQUIREMENT
MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Solene Manoukian
Glendale Film Office City of
Glendale - Management
Services
solmanoukian@glend
aleca.gov
Ph: 818.548.4844
Fax: 818.241.5386
3 Business Days Glendale Film Permit
Filming welcome in residential and
business districts with prior approval

STUDENT FRIENDLY
Ph: 213.977.8600
Glendale Unified School District
Area Requirements
permitted by FilmLA
[email protected]
Ph: 213.977.8600 ext. 616
stevemspa@gm
ail.com
Ph: 818.259.5195
Ph: 818.646.2880
Glendale Unified School District
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Glendale Application Fee:
$367
Students with letter
from school:
$170
$454 per day for
street /
sidewalks
$2,288/per day
for buildings as
locations
Glendale Police Review Fee $117
Officer $147 per hour (4 hr min) when
assigned
Ph: 818.548.3115
Old Glendale PD/Jail building
available for filming
Glendale Fire Review Fee $117
Officer $135 per hour (4 hr min) when
assigned
Fire Inspection $157 per hour
Ph: 818.548.4814
p. 564
Matt Acosta
Parks Film Coordinator
[email protected]
v
Ph: 818.937.7442
Steve Pierce Film
Liaison Montrose
Shopping Park
Association -
MSPA
Sherri Servillo
Staff Services / Film Permits
[email protected]
Ph: 818.548.6452
Ph: 818.548.4911
Glendora
Only part of city in
30-Mile Studio
Zone
Linda Lopez
Film Liaison & Senior Acct.

Tech.
[email protected]
Ph: 626.852.4811
5 Business Days Permit Fee: $750
Application Fee: $77
+ $4 for CA SB1186
Case-by-case Glendora Police
Supervisor Officer $233.99 per hr (3hr)
Officer $175.90 per hour (3 hr min)
Non Peace Officer $68.83 per hour (3
hr min)
Ph: 626.914.8273
p. 569 Glendora Film Permit
Certificate of insurance required to film
on city property
City manager reserves the right to
waive any parts of the filming policy
Filming allowed on city streets
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.42
30-Mile Studio Zone Chart 14

JURISDICTION CONTACT

ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE

POLICE REQUIREMENT FIRE REQUIREMENT
MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Hawthorne Film Permit
Office CLOSED alternate Fridays

STUDENT FRIENDLY
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Hawaiian Gardens Kevin Nguyen Planning
Technician Community
Development
[email protected]
Ph: 562.420.2641 ext.
246
Fax: 562.420.8521
30 Business Days
10-30 days expedited
permitting available
Case-by-case
$500-$1000
Temporary Use:
$107
Film Permit:
$580
Expedited: + 50%
permit cost
Encroachment:
$51
Varies
Interior / Exterior
deposits $500-
1000
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 766 Temporary Use Permit & Fees –
SEE fillable Film Permit
application, info & fees - Page 4
Hawthorne Yesenia Knight Licensing
Permit Technician
permit@cityofhawthorne.
org
Ph: 310.349.2935
Fax: 310.978.9858
10 Full City Business
Working Days
Application Fee:
$250
Film Permit:
$150/day
Stills: $150/$150
Student & non- profit:
$175
Expedite Fee: $250
less than 5 days
All fees non- refundable
Public / City
Property: $200
deposit per day
Non- refundable
cancellation
deposit if notice
less than 4
working days
Hawthorne Police
$88 per hour (4 hr min) Non-refundable
Ph: 310.349.2700
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
[email protected]
Ph: 818.364.8240
Fax: 818.364.8242
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
Kerry Kallman City
Manager
kerry@hiddenhillscity
.org
Deana Graybill City Clerk
staff@hiddenhillscity.
org
Ph: 818.888.9281
Fax: 818.719.0083
[email protected]
Ph: 818.364.8240
Fax: 818.364.8242
Hermosa Beach Kambria Diers Community
Resources Department
[email protected]
Ph: 310.318.0280
Fax: 310.372.6186 ----------
- They will be making
staff changes in the near
future but currently same
contact
7 Business Days Application Fee:
$588
Still Photo:
$246
Student Fee:
$122
Business License Fee:
$4.00
City Property:
$1372-$3,078
per day
/ location
Still Photo:
$238 (first day)
$122 (each
additional day)
Hermosa Beach Police
$104 per hour per Officer
Ph: 310.524.2750
p. 762 Hermosa Beach Film Permit
$1.25 per hour (8am-8pm) $1.50 per
hour (8pm-8am)
No weekend filming
Office CLOSED on Fridays STUDENT

FRIENDLY
Hidden Hills 30 Business Days Processing Fee:
$300
Administrative
Reimbursement Fee:
$1,000 per day
City Property:
$2,500 first day
$1,000 each day
after
Parking:
$500
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 559 No film permit information available
online
City Hall has additional requirements
No large crews allowed STUDENT

FRIENDLY
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.44
30-Mile Studio Zone Chart 16

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Huntington Beach
Regional Film
Office
Only part of city in
30-Mile Studio
Zone
Sophia Valdivia Film
Commissioner
[email protected]
Ph: 714.969.3492
ext. 214
Ph: 714.969.3492
ext. 211
Fax: 714.969.5592
10 to15 Business
Days
Application Fee:
$150
Business License:
$123.25
Student (with Student
ID or other):
$50
Permit Issuance
Charges: Vary
Film Permit Revision
Charge:
$120
Case-by- case
(daily fees not
required for
students)
Huntington Beach Police Case-by-case
basis Marine Safety PD
Case-by-case
Ph: 714.960.8811
Huntington Beach Fire Case-by-case
basis Ph: 714.536.5411
p. 857 Huntington Beach Film Permit
City property on sliding scale based on
crew size
$1 million liability and additional
insurance required

STUDENT FRIENDLY
Hidden Hills
Community
Association Private
Gated Community
Stefany Tristan Operations
Manager
[email protected]
Ph: 818.227.6657
Fax: 818.888.6113
90 Business Days Varies Fees Vary
$10,000 -
$25,000 per day
Malibu/Lost Hills Sheriff Station Case
by case basis
Ph: 818.878.1808
p. 559 No film permit information available
online
Permission must be granted by city and
HOA board members' approval must be
met

PRIVATE GATED COMMUNITY
Filming hours vary

TWO DAYS OF FILMING ALLOWED

PER CALENDAR YEAR
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.45
30-Mile Studio Zone Chart 17

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Huntington Park Police
Captain Al Martinez
[email protected] Ph:
323.826.6649
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
FilmL.A., Inc. Online Permit System

STUDENT FRIENDLY
Student Filmmakers
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Huntington Park Jordan Martinez Assistant
Planner
[email protected]
Ph: 323.584.6283
Minimum 14 Business
Days depending on
complexity
Permit Application Fee:
$265 + $10 each
additional day
Varies L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 675 Huntington Park Film Permit
Film permit packet cancellation fee for
less than 2 working days notice
Office CLOSED Fridays
Industry
Only part of city in
30-Mile Studio
Zone
FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
$50/+ per
location
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 678
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.46
30-Mile Studio Zone Chart 18

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Shalonda Stringer Financial
Supervisor 310-412-5500
sstringer@cityofin
glewood.org
Inglewood Police
Staffing levels / city personnel
determined based on security, traffic
control and production request. Fees
for city staffing will be determined at
time of application submission.

Detective Luis Jaramillo
[email protected] g
Ph: 310.412.5464
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Inglewood 2 Business Days Permit Fee:
$635 (fee waived for
students with school ID
and letter)
Public Property:
$220 first day
$110 each additional
day
Private Property:
$44 1st day
$22 each additional day
Staffing fees calculated
upon submission of
application
Parks, City Hall:
$1,500 per day
and location
Public Right of
Way: $1032 per
day and location
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 703 Inglewood Film Permit Scroll down to
Film Permit
Production changes or cancellations
must be submitted to Film Permit
Coordinator 24 business hours prior to
scheduled start of filming

STUDENT FRIENDLY
Student film productions are exempt
from the permit fee, depending upon
the film activity
Other fees may apply for city
services/personnel
Maria Heaney Finance
Department
mheaney@cityofingle
wood.org
Ph: 310.412.5500
Fax: 310.330.5711
Irwindale Jesus Hernandez
Community Development
[email protected]
ov
Ph: 626.430.2252
Fax: 626.962.2018
10 Business Days Film Permit Fee:
$400 if submitted with
10 days advance
notice. If less than 10
business days the
permit fee is $750. If
less than 5 business
days the permit fee is
$1500.

Business License:
$459
Varies Irwindale Police
Must speak with Sergeant Gatto to
obtain fees
Ph: 626.430.2244
p. 598 Irwindale Film Permit Scroll down to
Film Permit
Certificate of insurance required
Office CLOSED on Fridays
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.47
30-Mile Studio Zone Chart 19

JURISDICTION CONTACT

ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE

POLICE REQUIREMENT FIRE REQUIREMENT
MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Christina Nguyen
Administration Department
[email protected]
Ph: 818.790.8880
Fax: 818.790.7536
La Canada-Flintridge Film Permit
No filming on Sundays and holidays -
Only 6 days of filming allowed. If more
days are requested a letter must be
sent to the City Manager to approve or
deny.

Thomas Dang
Film Coordinator
[email protected]
Ph: 818.583.4310
La Canada-Flintridge Unified
School District Area Requirements
permitted by FilmL.A., Inc.
[email protected]
Ph: 213.977.8600 ext. 616
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
La Canada Unified School District
La CanadaFlintridge5 Business Days Non refundable
Application Fee:
$200.00
Permit Fee:
$100.00
Neighborhood
Notification Fee: $1 per
mailing of each
envelope
Public Right of
Way/City Property Use
Fee: $1,500 per day
Traffic Engineer Review
(if applicable): $175 per
hour
$1500 per day
for public right of
way including
parking on street
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph:
213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 535
La Habra
Orange County
David De Leon Community
Services - until mid
August of 2022 / retiring
[email protected]
Ph: 562.383.4206
Ph: 562.905.9708
Fax: 562.905.9603
7 Business Days Application Fee:
$87
Administrative Fee:
$124.56
Per Car Fee:
$15.00
Traffic Administrative
Fee:
$135.00
None La Habra Police
$110 per hour
Ph: 562.383.4300
OR/SD
p. 738
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
La Habra Film Permit
$1 million insurance liability required
Food wagons require business license
+ O.C. help permit

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
FilmLA Online Permit System
City Hall CLOSED on Fridays

STUDENT FRIENDLY
Student Filmmakers
La Mirada Film Permit
Office CLOSED on Fridays
Norwalk - La Mirada Unified
School District Area Requirements
permitted by FilmLA
[email protected]
Ph: 213.977.8600 ext. 616
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Norwalk - La Mirada Unified
School District
La Habra Heights
Los Angeles
County
FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
4 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
La Habra Heights Fire
Contact FilmLA first
Case-by-case
Ph: 562.694.8283
p. 708
La Mirada Temporary as of 6.1.2022
Emma Leon Business
License Desk
eleon@cityoflamira da.org
Ph: 562.943.2350
Fax: 562.943.3666
4 Weeks Permit Fee:
$374
Deposit:
$1000
Business license varies
based on gross
receipts
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 737
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.49
30-Mile Studio Zone Chart 21

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
La Palma
Orange County
Scott Hutter Community
Development
scotth@cityoflapalma
.org
Ph: 714.690.3340
ext. 3336
Fax: 714.523.2141
3 Business Days for
Application
10 business days for
an application with
street closure
Business License Fee:
$14 per day
Reimbursement of
direct costs for all city
personnel used (Police,
Building, and/or Public
Works), based on the
current year’s budget (6
hr min)
Public Property:

Varies
Private Property:

None
La Palma Police Case-by-case Ph:
714.690.3370
Orange County Fire Case-by-case
Ph: 714.573.6000
LA/SD p.
767
La Palma Film Permit
Scroll down to Film Permit under
Planning Applications
Office Hours: Monday to Thursday from
7:30am until 12noon
Special permit committee issues
special permits
Any filming requiring a street closure
will require written consent from 75% of
the property owners on the block(s)
affected by the closure

STUDENT FRIENDLY
To be exempt, students and nonprofits provide letters proving non- profit status
L.A County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
La Puente Juan Galvan Assistant
Planner
[email protected]
Ph: 626.855.1558
10 Business Days
Special traffic control
measure: 14 business
days
Permit Fee:
$424
Business License:
$145
Plus $5 per employee
No location fee
for city property
Parks Fee:

LA County Sheriff
$109.73 Bonus Deputy
$133.10 Sergeant
Patrol Station/Facility: 4 hrs.

Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 638 La Puente Film Permit
Scroll down to Film Permit under
Planning
Indemnification and insurance must be
provided for the city
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.50
30-Mile Studio Zone Chart 22

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Lawndale Film Permit Insurance
required
Office CLOSED on Friday

STUDENT FRIENDLY
Lawndale Elementary School
District Area Requirements permitted
by FilmLA
[email protected]
Ph: 213.977.8600 ext. 616
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Lawndale Elementary School District
Lakewood Joan Banfield Senior
Account Clerk
[email protected]
Ph: 562.866.9771
ext. 2622
Fax: 562.866.0505
10 Business Days
Prior to Filming
Business License:
$85
+$5 additional each
cast and crew member
Amplified Sound Fee:
$25
Permit Application
Processing Fee:
$255
State Fee: $4
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 766 Lakewood Film Permit Scroll down to
Film Permit
Application under Miscellaneous
Permits and Forms
Certificate of insurance required
Lawndale Joshua Aasness
Accounting Specialist
jaasness@lawndalecit
y.org
Ph: 310.973.3246
Fax: 310.970.2183
10 Business Days Motion: $515 per day
Business License Fee:
$148 + $10 per
employee
Still Photography:
$258 per day
Varies L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
L.A. County Sheriff p. 733
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.51
30-Mile Studio Zone Chart 23

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Long Beach Tasha Day Manager/Film
Commissioner
tasha.day@longbeac
h.gov
Ph: 562.570.5333
Fax: 562.570.5335
3 Flexible Business
Days
Non-refundable
Application Fee: $368
Filming $525 per day
Still Photography
Application Fee: $132
$158 per day
Student Application
Fee:
$35
Park/Beach:
$800-$815
Long Beach Police
$129.62 Lieutenant
$115.01 Sergeant
$88.71 Officer
Ph: 562.570.7260 or 5273
Long Beach Fire
$107 per hour (4 hr min)
$130 Spot Check
Ph: 562.989.7206
p. 795 Long Beach Film Permit
Proof/certificate of insurance required

STUDENT FRIENDLY
Los Alamitos
Orange County
Ron Noda Development
Services Director
rnoda@cityoflos
alamitos.org
Ph: 562.431.3538
Fax: 562.493.0678
45 Business Days Permit Fee:
$250
Business License Fee:
$75
Case-by-case Los Alamitos Police Case-by-case
Ph: 562.594.7234
Orange County Fire Case-by-case
Ph: 714.573.6000
OR/SD
p. 797
Los Alamitos Film Permit
Office CLOSED alternate Fridays
Open Fridays until 4pm
Lomita Laura Macmorran City
Planner
[email protected]
m
Ph: 310.325.7110
ext. 120
Fax: 310.325.4024
3 Business Days from
completing application
10 business days for
traffic closure
Permit Application Fee:
$188.50
Business License Fee:
$97 per day
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 793 Lomita Film Permit Insurance required

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
FilmL.A., Inc. Online Permit System
Also issues permits for:

LAX - Los Angeles World Airports
/ Los Angeles Community Colleges LA
Pierce & LA Harbor
Filming welcome in
FilmLA Offices

STUDENT FRIENDLY
Offers altered fees for students / nonprofits
Student Filmmakers
Los Angeles Unified School
District Area Requirements permitted
by FilmLA
[email protected]
Ph: 213.977.8600 ext. 616
Los Angeles Unified School District
Los Angeles
City
3 Business Days
4 business days if
posting required
FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
City Property:

Varies
City Parks:
$450/film & day
Prep & Strike
$150 LA
City Park Film
Office
Ph:
323.644.6220
Fax:
213.847.6056
L.A. City Fire Film Unit
$118 an hour (4 hr min)
Ph: 213.978.3820
L.A. County Sheriff p. 634
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.53
30-Mile Studio Zone Chart 25

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
FilmLA Online Permit System
Beaches and Harbors - Filming

STUDENT FRIENDLY
Student Filmmakers
[email protected]
Ph: 213.977.8600 ext. 616
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Los Angeles Community
College District
Los Angeles
County
FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
County Property:
$400 per day
Prep/Strike:
$100 first 3 days
$400 per day
after
Dept. of Parks
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 634
Filming welcome in
FilmLA Offices
Los Angeles Community College
District Area Requirements permitted
by FilmLA
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.54
30-Mile Studio Zone Chart 26

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Malibu
Only part of city in
30-Mile Studio
Zone
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Manhattan Beach Janeth Medina
jmedina@manhattanbeach.
gov
Ph: 310.802.5410
15 Business Days Application Fee
Film:$528
Still Photography: $208
(fees waived for
students upon proving
non-profit with school
letter and ID)
Film:
$2500 major
impact
$1500 minor
impact
Still:
$500 major
impact
$300 minor
impact
Manhattan Beach Police
$154.19 per hour for officer
$191.44 per hour for sergeant
Ph: 310.802.5140
Manhattan Beach Fire
$237.79 per hour and/or fire code
permit
Ph: 310.802.5200
p. 732 Manhattan Beach Film Permit

STUDENT FRIENDLY
Lynwood Anel Zarate Community
Development
[email protected]
.us
Ph: 310.603.0220
ext. 256
Fax: 310.639.6957
3 Business Days Application:
$100-$200 per day
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 705 No film permit information available
online
Office CLOSED on Fridays
Malibu Film Office
[email protected]
Ph: 805.495.7521
Fax: 805.495.7621
2 Business Days
(additional days
required for more
difficult permits)
Fee based upon the
size and type of shoot
No business license
required
For Parks
Department
only.

L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 629 Malibu Film Permit
Provide standard $1,000,000 insurance
with endorsement
Signatures required for filming outside
original hours
Earliest entry 6am / latest out 12am
Filming hours: 7am-10pm No Sunday
filming
20 filming days maximum
Film Office Hours: 7am-4pm
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.55
30-Mile Studio Zone Chart 27

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Heather Gibson Film Office
[email protected]
s
Ph: 626.303.6609
Monrovia Permit
Certificate of insurance required Film
liaison required for filming
$30/hr STUDENT FRIENDLY
City Hall CLOSED on Fridays
Heather’s back up: Tina
Cherry Ph: 626.256-8226
[email protected]
Montebello Michael Chee
Deputy Director of Public
Affairs
[email protected]
om
Ph: 323.887.1200
ext. 201
Fax: 323.887.1464
3 Weeks Minimum Business license
requirement
Film Permit Fee -
$1,465
Fire Inspection - $448
(based on 4hr
minimum)
Business License
application - $80
Business License Fee:
$165.82/day
Varies Montebello Police
Contact: Cpt. Louis Lopez for
requirements and fees.

Phone: 323-887-1285
Montebello Fire
Filming Permit: $1,465 (includes
permit review and 2 hrs of inspections
- during business hours)
$116.00 per hr (4 hr min) after- hour
inspections and/or stand-by FSO
Special permit required for
pyrotechnics, special effects, etc.

Fire Marshall Dan Sifuentes
Ph: 323.887.1211
p. 676 Montebello Film Permit
You need to fill out a business license
application for filming permit. There’s a
film permit fee plus fees charged for
actual costs incurred by the city staff.

For more information please call
Business License Division at 323- 887-
1449
Maywood Calvin Ko Building &
Planning
calvin.ko@cityofma
ywood.org
Ph: 323.562.5723
Fax: 323.773.2806
3 Business Days Permit Fee:
$450
Flat Rate Business
License:
$50
Still Photography:
$45
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 675 Maywood Film Permit
Off duty police officers required when
fire officers needed
Residential filming restrictions
Office CLOSED on Fridays
Monrovia Minimum 5 Business
Days
Non-refundable
Application Fee: $772
for first day and $515
for each day after
(application fee waived
for students)
Fee for filming in
Old Town:
$1545 per day
Historic
Preservation
fee: $75
Monrovia Police
$113.00 per hour for Monrovia Police
Officer (4 hr min)
Only required for traffic control or
closures
Captain Heath Harvey
Ph: 626.256-8095
[email protected]
Monrovia Fire
$87.00 per hour for Monrovia Fire
Officer (4 hr min)
Only required for special effects or
filming in the Mountain Fire Zone
Laura Bednar, Inspector
Ph:626-256-8110
[email protected]
p. 567
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.56
30-Mile Studio Zone Chart 28

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
FilmLA Online Permit System

STUDENT FRIENDLY
Student Filmmakers
Norwalk Film Permit Residential filming
restrictions
Office CLOSED on alternate Fridays
Norwalk - La Miranda Unified
School District Area Requirements
permitted by FilmLA
[email protected]
Ph: 213.977.8600 ext. 616
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Norwalk - La Miranda Unified
School District
Monterey Park FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
Varies Monterey Park Police
Contact FilmLA first
$101 an hour (4 hr min)
Ph: 626.573.1311
Monterey Park Fire
Contact FilmLA first
$101 an hour (4 hr min)
Ph: 626.307.1262
p. 636
Norwalk Martha Robles Finance
Department Clerk
[email protected]
Ph: 562.929.5713
Ph: 562.929.5356
Fax: 562.929.5056
2-7 Business Days -
depending on
production size
Permit Fee: (non- street
closure)
$519
Permit Fee: (with street
closure)
$910
Road Use Permit:
$180.50
Business License:
$37.50
$6 per employee +
processing fee
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 736
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.57
30-Mile Studio Zone Chart 29

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Pasadena Rochelle Branch Film
Commissioner - Cultural
Affairs Manager, Planning
Department
rbranch@cityofpasad
ena.net
Ph: 626.744.3964
ext. 6915
Ph: 626.744.7062
ext. 7311
3 Business Days
5 business days for
city hall and lane
closure
Public: $1031.18 per
day
Private: $809.58 per
day
Stills: $67.72 per day
Handheld video, crew
and cast fewer than 20:
$435 per day
City Streets:
$252 per hr
City Facilities:
$167 per hr
Pasadena Police
$95 per hour (6 hr min) Police Officer
$115 perm (6 hr min) Police Supervisor
$120 police vehicles/per moter
$71.70 per hour (6 hr min) Film Monitor
Ph: 262.744.4241
Pasadena Fire
$226.00 per hour (4 hr min) Fire
Officer $214 Fire Safety Spot Check/
per spot check
Ph: 626.744.4655 ext.75
p. 565 Pasadena Film Permit

STUDENT FRIENDLY
Office Hours
Mon -Thurs 7:30am-5:30pm Fri 8am5pm
Office CLOSED alternate Fridays
Palos Verdes
Estates
Briana Laszlo Finance
Analyst
[email protected]
Ph: 310.750.9809
Fax: 310.378.7820
7 Business Days
Minimum
Flat rate per permit:

Motion $575 Still
$250$1000 per day -
private
$2500 per day -
commercial
$1000 per day -
parklands
$1000 per day - coastal
Varies Palos Verdes Estates Police
$750 deposit per officer
Ph: 310.378.4211
p. 792 Palos Verdes Estates Film Permit
Scroll down and to your left apply for a
commercial film permit
Paramount John Carver Community
Assistant Development
Director
jcarver@paramountci
ty.com
Ph: 562.220.2048
Fax: 562.220.2051
1 Business Week
(flexible)
Business License:
$131
$1 per employee over
25 in crew
$2500 refundable
deposit for FX/Pyro
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 735 Paramount Film Permit Application
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.58
30-Mile Studio Zone Chart 30

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Georgette Contreras
Filming Coordinator
gimpecoven@picorivera.org
Ph: 562.801.4329
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
Hector Hernandez Sr.

Planner
Ph: 562.801.4340
hhernandez@picorivera.org
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Pico Rivera 5-10 Business Days Application Fee:
$350/ simple shoot
$700/ complex shoot
Processing Fee:
$100 simple -$200
complex per day
Use Fee:
$100-$200 per
day
(use of city
facilities)
Plus required
personnel costs
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 676 Pico Rivera Film Permit
Office CLOSED on alternate Fridays
Rancho Palos
Verdes
Mary Hirsch
Parks & Recreation
[email protected]
Ph: 310.544.5260
Fax: 310.544.5294
3 Business Days -
Private Property
10 Business Days -
City Property
10 Business Days -
Road Closures /
Traffic Control
Application Fee:
$275 on private
property
$654 on city property
Rush Processing Fee:
$407 Extended-Hours
Fee: $177 per hr
Business License:
$152 for calendar year
(prorated quarterly)
+ $4.00 SB 1186
Fee
Daily Use Fee:
$500 -
$2500 on city
property
$25/hour city
staff monitoring
charge on city
property
no daily charge
for private
property
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 822 Rancho Palos Verdes Film Permit
As of 6.2.2018 Cancellation Fees apply
equal to the Film Permit Application
Fee
Filming only 7am-7pm

STUDENT FRIENDLY
All fees waived for student films except
city staff monitoring charge (for city
property only)
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.59
30-Mile Studio Zone Chart 31

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Redondo Beach Curt Mahoney Deputy Fire
Marshall
curt.mahoney@red
ondo.org
Ph: 310.318.0663
Fax: 310.376.3407
7 Business Days Business License Fee:
$342 per day
Flat Rate Film Fee:
$735
Varies Redondo Beach Police
Varies Depending on the Activity
Ph: 310.379.2477 ext. 2493
Redondo Beach Fire FSO $90 per
hour
Engine Company $960 (4 hr min)
$240 each additional hour
Ph: 310.318.0663 ext. 4338
p. 762 Redondo Beach Film Permit
$1000 refundable deposit required
Residential filming restrictions

STUDENT FRIENDLY
Fees waived with school letterhead,
school ID, and school's insurance
Office CLOSED On Fridays
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Rolling Hills Private
Gated Community
John Signo Planning
Director
[email protected]
Ph: 310.377.1521 ext. 200
Fax: 310.377.7288
None No Fee
Permission to access
community granted by
home owner only
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 793 No film permit information available
online
Guard gated community with
Homeowner Association (HOA)
entrance via guest list only
No permit required
Filming is granted by individual
homeowner permission Entrance via
HOA guest list only
Ph: 310.544.6222
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.60
30-Mile Studio Zone Chart 32

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Rosemead Annie Lao
Planning Department
[email protected]
4 Business Days (may
vary based on extent
of filming)
Permit Fees: $100 per
working day
Commercial Filming:
$400 per working day
+ $800 per night
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 596 Rosemead Film Permit
Kinson Wong
[email protected]
g
Ph: 626.569.2140
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
San Fernando FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
15 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
Varies San Fernando Police
Traffic & Crowd Control
$77 an hour Sergeant $98 an hour Ph:
818.898.1250
L.A. City Fire Film Unit
$118 an hour (4 hr min)
Ph: 213.978.3820
p. 482 FilmLA Online Permit System

STUDENT FRIENDLY
City manager has the right to waive
fees for non-profit projects and student
films
Rolling Hills Estates Carol Corea Administrator
Assistant
[email protected]estates.ca.us
Ph: 310.377.1577
ext. 105
Fax: 310.377.4468
At least two weeks
advance notice
Additional notice
recommended and
may be required for
larger productions
Permit Fee: $350
Motion Picture Private /
Residential: $500 per
day
Motion Pictures Private
Public Property or any
Non-Residential:
$1000 per day
Still Pictures on Private:
$100 per day / Still
Photography on public
$200 per day
City Business License:
$154 + $4 SB1186
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 793 Rolling Hills Estates Film Permit
Office Hours:

Mon-Thurs 7:30am-5:30pm Fri
7:30am-4:30pm
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.61
30-Mile Studio Zone Chart 33

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
San Gabriel Jackie Wong Community
Development Department /
Executive Assistant / Film
Permit Coordinator
[email protected]
10 Business Days Application:
$130
Filming Fee:
$580 per day
City Employee:
$93 / hr
Street Closure:
$250
*Arranged by Janet Sherman
San Gabriel Police Traffic & Crowd
Control
$123 an hour (2 hr min)
*Arranged by Janet Sherman
San Gabriel Fire
$123 an hour (2 hr min)
p. 596 San Gabriel Film Permit
No film permit required for personal use
still photography

STUDENT FRIENDLY
Ph: 626.308.2806 ext.
4621
Fax: 626.458.2830
*other facility usage and
personnel fees may
apply
Ph: 626.308.2828 Ph: 626.308.2880 Daily fee waived for student productions, application fee still applies
San Marino Nicole Cuadros
City Manager's Office
ncuadras@cityofsanm
arino.org
Ph: 626.300.0781
10 Business Days
(20% of permit fee if
less than 10 business
days' notice)
Permit Processing
Fees: Stills:
$135 per day Motion:
$270 per day
Depends on
Location
San Marino Police
Traffic Control and Public Prop
$60 an hour + 20% Admin Fee (4 hr
min)
San Marino Fire Interiors only
$70 per hour (2hr min) + 20% Admin
Fee
p. 596 San Marino Film Permit
Lacy Park $2000 per day Huntington
Library $1000
Office Hours:

Fax: 626.300.0709 Permit Fees: Stills
Public:
$1000 per day Movie
Private:
$500 per day Movie
Public Streets:
$2,500 per day Public
Parks & Buildings:
$2000 per day
No overtime rates
Ph: 626.300.0720
No overtime rates
Ph: 626.300.0735 ext. 37
Mon, Wed-Fri 8am-12pm Tues 8am4pm
or by appointment
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Santa Clarita Colleen Brutz – Film
Program Specialist
Matthew Curran – Film
Permit Technician
Jennifer Jzyk – Film Permit
Technician
Evan Thomason –
Economic Development
Associate film@santaclarita.com
Ph: 661.284.1425
Fax: 661.286.4001
3 Business Days -
Private Property
5 Business Days (with
confirmed location) -
City- Owned
Properties
5 Business Days - for
any requests with
SFX, gunfire, aerial
activity, or that
necessitate a
signature survey
Motion Picture Permit:
$390
Movie Ranch Motion
Picture Permit: $156
Still Picture Permit:
$120
Road Use- Parking:
$319 per day and
location Road Use
(ITC/Driving): $256 per
day and location
Road Closure:
$709 per day and
location
Private Property:
contact owner
directly
City-owned
Properties:
contact film
office for
property and
monitor rates
*Contact Film Office
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 4550 Santa Clarita Film Permit
Insurance naming city as additional
insured required Primary and noncontributory language required Special endorsement required

STUDENT FRIENDLY
Permit fee and review fee waived for
students with appropriate
documentation and insurance
Notification charge can also be waived
if the student distributes them
themselves
Non-profits: Permit fee and review fee
waived with a 501c3 letter
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.62
30-Mile Studio Zone Chart 34

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Santa Fe Springs Maribel Garcia
City Manager’s Office
maribelgarcia@santafes
prings.org
Ph: 562.868.0511
ext. 7569
Fax: 562. 863.3741
7 Business Days - for
normal
filming
10 Working Days - for
road closures and
SFX
Film Permit Fee without
Special Effects: $625 +
Cost + $57 per day for
shoots longer than 3
days
Film Permit Fee with
Special Effects: $910 +
Cost + $57 per day for
shoots longer than 3
days
Varies Santa Fe Springs Police
Manpower determined by Police
Department
Ph: 562.409.1850
Santa Fe Springs Fire Case-by-case
Ph: 562.944.9713
p. 706 No film permit information available
online
Need insurance at $1 million per
occurrence
Contact city manager’s office for
application
FilmLA Online Permit System
Signature surveys required from
businesses for afterhours filming
Separate fees for pier and promenade
City Hall CLOSED on alternate Fridays

STUDENT FRIENDLY
Student Filmmakers
Seal Beach
Orange County
Only part of
Tim Kelsey Community
Services Manager
[email protected]
v
3 Weeks*
*depending on
production size
Seal Beach Police
Traffic & Crowd Control: Case-by-case
Orange County Fire
Case-by-case
LA/OR p.
826
Seal Beach Film Permit Scroll down to
Film Permit Application
city in 30-Mile
Studio Zone Ph: 562.431.2527
Life guard: Case-by-case Ph: 714.573.6000 Parking on beach lots charged at regular rate - contact Aamco Parking
Mr. Terry Turner
ext. 1341 Ph: 562.799.4100
Fax: 562.493.9857 Ph: 949.252.0678
Santa Monica FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
5 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
Beaches and
Pier:
$1,086.35-
$1,323.52;
City Hall:
ext. $1,588.22
int. $2,647.04
Parks: from
$1,058.82 to
$1,323.52
(based on crew
size)
Santa Monica Police
Contact FilmLA first
Traffic & crowd control public property
$217.26 an hour (8 hr min)
Plus a $94.43 per day for additional
vehicle
Ph: 310.458.8474
Santa Monica Fire
Contact FilmLA first
Interiors & pier (with a generator) &
F/X $224.58 an hour (8 hr min)
Fire vehicle of $66.40 per day/ per
Officer
Ph: 310.458.8652
p. 671
Application Fee:
$157
Still Photography:
$104
Expedited Application
Fee:
$314
Business License Fee:
$25 - one day shoot
$30 per day or
$219 per year
$500 refundable deposit
General
Location:
$422
Pier/Park:
$314
Lifeguard
Station:
$209
City Hall:
$209
City Jail:
$524
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.63
30-Mile Studio Zone Chart 35

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Sierra Madre Lawren Heinz Film Monitor
lheinz@cityofsierram
adre.com
Ph: 626.355.7135
ext. 704
Fax: 626.836.6656
5 -10 Business Days
(varies with special
effects)
Film: Refundable
Deposit $2222
less than 5 cast/crew:
$300 per day
6-50 cast/crew:
$1000 first day
$750 each additional
day
50 or more cast/crew:
$1783/+ first day
$1,428/+ each
additional day
City Property:
$1,096/+ per day
Business License:
$42
Photography:
$300/+ per day
Varies
$1000 per day
- city property
$90 per day -
stills
$1500 -
overnight
Business
License: $35
Sierra Madre Police
Traffic control
$121 an hr (4 hr min)
Ph: 626.355.1414
Sierra Madre Fire
Fire Permit (If needed) $73 per day
Fire Safety Office: $121 an hr
Ph: 626.355.3611
p. 567 Sierra Madre Film Permit
Fee schedule in place Business district
filming restrictions
$2000 deposit

STUDENT FRIENDLY
Fees may be waived for student
productions, but staffing fees will still
apply. If the production uses a
generator or requires ITC, the PD or
FSO must be scheduled.

L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Signal Hill Martha Baez Community
Service Department
mbaez@cityofsignalh
ill.org
Ph: 562.989.7374
Fax: 562.989.7393
15 Business Days Permit: $265 Varies Signal Hill Police Traffic and Crowd Control (varies by
location)
Ph: 562.393.7200
p. 795 Signal Hill Film Permit
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.64
30-Mile Studio Zone Chart 36

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Ventura County Fire
Review Fee Filming: $228 Review
Fee Still: $152 Review Fee Student:
$228
Additional Permit Required from
VCFD for Pyro/FX: $266
Simi Valley Film Permit
$75 per 100 ft of city posted no parking
signs
$288 Encroachment Permit

STUDENT FRIENDLY
Lori Ross
Filming Fire Safety Coordinator
[email protected]
Ph: 805.947.8535
Ph: 805.389.9710
Fax: 805.383.4766
Rancho Simi Recreation and
Park District
Nikki Davy Administrative Secretary
Ph: 805.584.4415
Rodrigo Pelayo, Interim
Planning Supervisor
rpelayo@soelmont e.org
Ph: 626.579.6540
ext. 3247
Fax: 626.579.2409
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
Colby Cataldi
Director of Community
Development and Public
Works
[email protected]
(626) 579-6540 x3218
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Simi Valley
Ventura County
Myana Barajas and Josh
Terry Customer Services
Representative - Film
Permits
City of Simi Valley
locationfilmingpermit
@simivalley.org
Ph: 805.583.6736
Fax: 805.583.6399
7-10 Business Days
2 Business Weeks
- for street closures
Permits: Business Tax
Fee $100 per day
$295 Temp Use Permit
Major $755 /2 days
Minor $360 /2 days
None Simi Valley Police
Officer $101 Sergeant $123 Lieutenant
$143 per hour (2 hr minimum)
Ph: 805.583.6950
LA/VN p.
478
South El Monte 2 Business Weeks Film Permit: $1368 None L.A. County Sheriff $109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 637 No film permit information available
online
Contact Enforcement for permit
application
Office CLOSED on Fridays
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.65
30-Mile Studio Zone Chart 37

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
FilmLA Online Permit System

STUDENT FRIENDLY
Student Filmmakers
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
South Pasadena Joan Aguado Film Liaison
jaguado@southpasad
enaca.gov
2 Business Days Permit Fees:

Commercial/City/ Res
Prop
$729.50 per day
$144.50 stills
For public
property only
$150 per hr city
facilities
South Pasadena Police
$70 an hour (8 hr min)
Ph: 626.403.7270
South Pasadena Fire
$70 an hour (8 hr min) case-by-case
p. 595 South Pasadena Film Permit

STUDENT FRIENDLY
Ph: 626.403.7263 Ph: 626.403.7300
Fax: 626.403.7251
Stanton
Orange County
Only part of city in
30-Mile Studio
Zone
Carlos Castellanos
Community Development
[email protected]
v
Ph: 714.890.4228
Fax: 714.890.1443
2 Working Days - for
approval and
issuance of a “normal”
permit
4 Working Days - for
traffic control which
exceeds 3 minutes,
stunts, or special
effects
Permit Process:
$385
Business License may
fall under vehicle tax
fee $40 with one time
$110 processing fee
Location Permit
Fee:
$385 per day
Orange County Sheriff Case-by-case
Ph: 714.647.7000
Orange County Fire Case-by-case
Ph: 714.573.6000
LA/OR p.
797
No film permit information available
online
10 Working Days - for
road closures
Office CLOSED on Fridays and daily
12-1pm
South Gate FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
$536 per day
Swim Center:
$2651 per day
Sports Center:
$2651 per day
Parks and Rec
Facilities: TBD
South Gate Police
Contact FilmL.A., Inc. first
Case-by-case fees
Ph: 323.563.5436
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 705
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.66
30-Mile Studio Zone Chart 38

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Thousand Oaks Film Permit

STUDENT FRIENDLY
Conejo Recreation and Park
District Film Permit
Lori Ross
Filming Fire Safety Coordinator
[email protected]
Ph: 805.947.8535
Ph: 805.389.9710
Fax: 805.383.4766
Conejo Recreation and Park District
Former MGM Ranch
Matt Kouba
Park Superintendent
Ph: 805.381.2735
Temple City Sandra Scott Interim
Planning Secretary
[email protected]
Ph: 626.656.7316
Ph: 626.285.2171
ext. 4347
3-10 Business Days Business license fee:
$172
Processing fee: $29
Permit fee: $145
Fee per day: $110
State fee: $4
Varies
Additional fees
for use of staff
or city owned
facilities,
including parks
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 597 Temple City Film Permit
Extra charges for the Performing Arts
Pavilion Gazebo
May assess fee for road closures

STUDENT FRIENDLY
No charge for student films
Thousand Oaks
Ventura County
Only part of city in
30-Mile Studio
Zone
Steve Barragan Special
Event
Film Permit Processing
[email protected]
Ph: 805.449.2298
Fax: 805.449.2350
5 Business Days Business License:
$61
$10 per day Motion
Picture:
$247 per day
Photography:
$164 per day
Public Streets:
$1,000 ($600
non-profit)
City Property:
$2,000
($1,600 nonprofit)
Thousand Oaks Police
Manpower determined by Police
Department
Ph: 805.494.8200
Ventura County Fire
Review Fee Filming: $228 Review
Fee Still: $152 Review Fee Student:
$228
Additional Permit Required from
VCFD for Pyro/FX: $266
LA/VN p.
526
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.67
30-Mile Studio Zone Chart 39

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Torrance Please contact Special
Events and Film Office for
any questions
Ph: 310-618-2456
10 Business Days Varies Torrance Police
$151 per hour (6 hr min)
Torrance Fire
TBD
p. 763 Torrance Film Permit
Office CLOSED on alternate
[email protected] Fridays
Ph: 310.328.3456 Ph: 310.781.7000
FilmLA Online Permit System
Caterers need Business License
$150
Health Inspection fee for catering trucks
and craft services providers
Business District filming restrictions

STUDENT FRIENDLY
Student Filmmakers
Motion Picture
Production - $301 First
Day, $96 Each
Additional Day Private
Motion Picture
Production – Public
$662 First Day, $345
Each Additional Day
Still Photography Public
or Private $232 Per
Vernon FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days FilmLA Fees
Application: Film: $863
(up to 10 locations over
a 2 week period)
Rider: $137
Still Photo: $82
Rider: $28
Notification/Radius:
$215 minimum (fee
varies with radius)
Monitor/Hour:
$41.00 1st 8 hours
(overtime rates apply)
*Non-Refundable
City Street Use:
$650 per day
City Property
Use Fee:
$500 per day
Private Property
Location Fee:
$150 per permit
Vernon Community Police
Contact FilmL.A., Inc. first
$75.00 per hr (2 officials min)
Ph: 323. 587.5171
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 674
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.68
30-Mile Studio Zone Chart 40

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
West Covina Jerry Rivera
Planning Division
[email protected]
g
Ph: 626.939.8422
2 Weeks & major
productions 4 weeks
Permit Fee: Application
$2,696
+ $96.36 per hour in
staff time
Security and cleaning
deposit of
$1,020
Varies West Covina Police
Two police officers will be required on
site at the rate of $346.10 per hour for
both officers.

Ph: 626.939.8557
West Covina Fire Case-by-case
Ph: 626.939.8824
Production Facilities: Film Permit -
$299+stand-by fees
p. 598 West Covina Film Permit
Certificate of insurance and property
owner's permission required
Office CLOSED on Fridays
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Walnut
Only part of city in
30-Mile Studio
Zone
Melanie Maio Public
Information Officer
Ph: 909.348.0704
[email protected]
2 Business Days -
normal
4 Business Days - for
traffic control
10 Business Days -
for road closures
Non Refundable Filing
Fee: $250
Business License:
$5 for each day + $4
assembly bill fee
A maximum $45 per
day if filming exceeds 9
days
Varies
$500 per day on
city property
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 639 Walnut Film Permit
Office CLOSED on Fridays
West Hollywood Eddie Robinson Film
Liaison
[email protected]
Ph: 323.848.6489
Fax: 323.848.6561
3 Business Days Fee Schedule Varies L.A. County Sheriff $109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 592 West Hollywood Film Permit Hour
parking restrictions
Street Closures:
$500-$2000 (first hour)
$500-$2000 (each additional hour)
Office CLOSED on alternate Fridays
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.69
30-Mile Studio Zone Chart 41

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Westminster
Orange County
Only part of city in
30-Mile Studio
Zone
Linh Doan, Administrative
Assistant to the City
Manager & City Council
[email protected]
Ph: 714-548-3178
An applicant will be
required to submit a
permit request at least
two business days
prior to the date on
which such person
desires to conduct an
activity for which a
permit is required. If
such filming activity
interferes with traffic
or involves potential
public safety hazards,
an application may be
required at least 5-7
business days in
Permit Application Fee:
$195
Motion-private
property:
$200/day
Still-private
property:
$100/day
Motion-city
property:
$400/day
Still-city
property:
$200/day
Westminster Police
Case-by-case Ph: 714.898.3315
Orange County Fire
Case-by-case Ph: 714.573.6000
LA/OR p.
827
Westminster Film Permit

STUDENT FRIENDLY
Westlake Village Carol Kramer, Deputy City
Clerk
[email protected]
Ph: 818-706-1613
Fax: 818.706.1391
15 Business Days Permit Application Fee:
$250
Filming Deposit:
$500
Public Property:
$500 per day
Private Property:
$300 per day
F/X $1,000 per day
Hold harmless
and 1 million dollar
liability policy and
additional insured
endorsement
None L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
p. 557 Westlake Village Film Permit
No filming after 9pm unless approved
No directional signage allowed
Filming in residential areas only from
7am-7pm
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.70
30-Mile Studio Zone Chart 42

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
FilmLA Online Permit System
Los Angeles
Community
Redevelopment
Agency - CRA/LA
Disbanded

STUDENT FRIENDLY
Student Filmmakers
FilmLA Online Permit System

STUDENT FRIENDLY
Student Filmmakers
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Whittier Helen Gonzalez Senior
Engineering Technician,
Public Works Engineering
Division
hgonzalez@cityofwhi
ttier.org
Ph: 562.567.9516
Ph: 562.567.9500 /
9999
Fax: 562.567.2874
5 Business Days Application Fees: Film -
$400
Still Photography -
$200
Business License Fee:
$64 each year per
project
Ph: 562.567.9860
None Whitter Police
Para-Police Officer: $108.87 per hour
Police Vehicle: $14.08 per hour Total:
$122.95 (3 hr min)
Ph: 562.567.9211
p. 707 Whittier Film Permit
Public use fee on certain city property
Filming 6am-10pm

STUDENT FRIENDLY
No fees for student filming
Other Permit Offices Located in the 30-Mile Studio Zone FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
1 Business Week $500 per day
$1000 security deposit
None L.A. City Police
Retired / Off Duty Officer: $66.20-
$76.75 per hour (8 hr min / OT after 8,
Double after 12)
Active Officer: $74 per hour (2-4he min
/ flat rate / no motorcycle fee)
$75 per day for Motorcycle, per officer
Ph: 213.486.0621
L.A. City Fire Film Unit
$118 per hour (4 hr min)
Ph: 213.978.3814
p. 634
Los Angeles
County
Unincorporated
Areas
FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
2 Business Days FilmLA Fees
Application: $863 Rider:
$137
Still Photo: $82 Rider:
$28
Notification/Radius:
$215
Monitor/Hour:
$41
L.A. County Road
Inspection Fee:
$420
L.A. County Road
Application Fee:
$191
L.A. County
Encroachment Fee:
$347
County Property:
$400 per day
Prep/Strike:
$100 first 3 days
$400 per day
after
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 634
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.71
30-Mile Studio Zone Chart 43

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Orange County
Unincorporated
Areas
Janice Arrington Orange
County Film Commissioner
jarrington@filmorang
ecounty.org
Public Property Only:
$400 per day - film
$150 per day - stills
$200 per day - prep
and strike
None Orange County Sheriff Case-by-case
Ph: 949.248.3550
Orange County Fire Case-by-case
Ph: 714.573.6000
OR/SD
p. 829
Permit calls go to the Orange County
Film Commission first
Orange County Parks Film Permit
Ph: 949.246.9704
Filming Inquiries &
Permit calls go to
the Orange County
Film Commission
first
Non-refundable
application fee:
$69.95
Kellee Vessey Film Permit
Coordinator
Orange County Parks &
Recreation
Kellee.Vessey@ocpar
ks.com
2 or 3 Business
Weeks
Security Deposit:
$1,000
OC Parks:
$400 per day
**Old county
court house has
own fees**
Orange County Sheriff Case-by-case
Ph: 949.248.3550
Orange County Fire Case-by-case
Ph: 714.573.6000
Ph: 949.585.6447 /
6463
Ph: 866.627.2757
Fax: 714.973.3336
Mustapha Balkis OC
Development Services
Encroachment Permits OC
Public Works
mustapha.balkis@oc
pw.ocgov.com
Ph: 714.667.8844
Fax: 714.667.7522
Public works permit:
3 Business Days
$69.99 NonRefundable fee
https://ocpublicworks.co
m/
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.72
30-Mile Studio Zone Chart 44

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Ventura County
Ventura County has
many different
permit
jurisdictions. Each
has their own fee
structure and
permitting process.

Knowing the location
will determine the
requirements, fees,
and advance notice.

Bill Bartels Film Liaison
Ventura County Film
Commission
[email protected]
Ph: 805.409.9947
The range for permits
in Ventura County is
anywhere from 3 Days
to 30 Days, depending
on jurisdiction and
impact
(standard/waivers)
assessment.

Each Jurisdiction
requires both a
film permit and
business tax license
permit for film. These
fees are set annually by
the
jurisdictions and
updated.

Varies by
jurisdiction
Internal Jurisdictions:

Ventura County Sheriff
Ventura County Fire LA/VEN
p. 492
Please make sure you are clear on
what jurisdiction creates the
regulatory layers for a location.

Permit calls go to
the Ventura
County Film
Commission first
Piru (Unincorporated
Ventura County)
5 Days
Piru (Unincorporated
Ventura
County)
Piru
(Unincorporated
Ventura County)
Thousand Oaks Police Department Lori Ross
Filming Fire Safety Coordinator
[email protected]
Ph: 805.947.8535
Fax: 805.383.4766
(Use this GIS
Map resource to
determine
jurisdiction)
Simi Valley 5 days Simi Valley Simi Valley Simi Valley Police Department Fire Questionnaire: Jurisdiction for all permitting agencies, in Ventura
County, in the Zone.

If you have any
question, please call
or email the film
liaison, Bill Bartels
(805) 409-9947
bill@edcollaborative
.com
Rancho Simi Valley
Recreation and Parks
District
5 Days
Rancho Simi Valley
Recreation
and Parks District
Rancho Simi
Valley
Recreation and
Parks District
Moorpark Police Division
Mountains Recreation
& Conservation
Authority Case by
Case (as fast as
possible)
Mountains Recreation &
Conservation Authority
Mountains
Recreation &
Conservation
Authority
Public Roads in the
County Area: California
Highway Patrol
Moorpark
4 Weeks for public
property/2 Weeks
Private Property
(must be submitted in
person)
Moorpark
Thousand Oaks
5 Days
Thousand Oaks Thousand Oaks
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.73
30-Mile Studio Zone Chart 45

JURISDICTION CONTACT

ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE

POLICE REQUIREMENT FIRE REQUIREMENT
MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
10 Business Days
Minimum
Insurance required CHP required if filming on county roads or state highways
State Permit & Monitor Fees
Varies based on needs of the
production
Angeles National Forest Online Permit
Application
Army Corps of
Engineers
Department of
Defense
Primary Contact: Brian Lee
(213) 452-3126

Secondary Contact:

Lynette Ulloa (213) 452-
3145
The Corps must
receive the application
and initial deposit at
least 30 days prior to
the film date.

All fees must be paid
5 days prior to film
date.

Non-Refundable
Application Fee:
$750
Student and Non- Profit
Groups:
$300
$50 each additional day
Processing Fee:
$300
Prep/Strike:
$100 per day
Corps Monitor $80 per hour (8 hr min)
(Federal holidays and Easter Sunday:
$160 per hour)
Corps Safety Officer $150 / hour if
needed due to unusual activities
p. 502-
503
p. 531
& 561
Army Corps of Engineers Film Permit
Must obtain a standard liability
insurance policy in the amount of
$500,000 per person in any one claim
and an aggregate limit of
$2,000,000. Property damage
coverage must be at least
$100,000. A copy of the bond and
insurance policy or a Certificate of
Insurance must be furnished to the
Corps prior to issuance of a permit.

Govern. or Corps shall not be named
coinsured.

Other Permit Offices Located in the 30-Mile Studio Zone - FEDERAL Angeles National
Forest
Considered within
the Secondary
Studio Zone: Lake
Elizabeth Lake
Hughes
Angela Stever Special
Uses
Angeles National Forest
[email protected]
p: 661.269.2808 x249
f: 661.269.2825
Film crew:

Motion Picture:
1-10 - $285.12
per day 11-30 -
$380.13 per day
31-60 -
$950.36 per day
60+ -
$1,144.07 per
day
Still
Photography:
1-10 - $95.06
per day 11-30 -
$285.12 per day
31-60 -
$475.18 per day
60+ -
$475.18 per day
p. 504-
511
Officer Jon Dockweiler
CHP Media Relations Officer
[email protected] Cell:
213.703.2070
Type of monitor determined by CHP
Liaison 4 HR MIN:
$105.91 Officer per hr.
$128.44 Sergeant per hr.
$133.97 Motorcycle Sergeant per
hr.
$110.12 Motorcycle Officer per hr.
$1.45/mile vehicle
$1.31/mile motorcycle
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.74
30-Mile Studio Zone Chart 46

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Los Angeles
National Cemetery -
Department of
Veterans Affairs -
Temoc Meza Director Los
Angeles National Cemetery
cuauhtemoc.mezadavila@
va.gov
Case-by-case, One
week flexible
Donation of a standard
daily location fee would
be appreciated
$1 million liability
insurance policy
L.A. City Police
Retired / Off Duty Officer: $66.20-
$76.75 per hour (8 hr min / OT after 8,
Double after 12)
Active Officer: $74 per hour (2-4hr min /
flat rate / no motorcycle fee)
L.A. City Fire Film Unit
$118 per hour (4 hr min, plus 1 hr of
travel)
Ph: 213.978.3814
p. 631 https://www.cem.va.gov/facts/Filming_a
nd_Photography_Guidance.asp
National Cemetery
Administration -
West Los Angeles
Ph: 310.268.4030
Fax: 310.295.7977
$75 per day for Motorcycle, per officer
Ph: 213.486.0621
No film permit online
A script must be provided for filming of
any type. A narrative description of all
photo shoots is required.

STUDENT FRIENDLY - SCROLL

DOWN PAGE
Cannot close cemetery or prevent
anyone from visiting gravesites
Santa Monica
Mountains National
Recreation Area
Preston DeCorte Office of
Special Park Uses
Ph: 805.370.2308
Ph: 805.370.2300
10 Business Days $175 non-refundable
application fee for
photography
Varies - inquire with Permit Coordinator Varies depending on location in park p. 625- 630
Santa Monica Mountains Film Permit
[email protected]
[email protected]
Veterans
Administration
Greater L.A.

Healthcare System
No filming
permitted until further
notice
p. 631-
632
No crew parking provided
Veterans
Administration
Long Beach
Healthcare System
Richard Beam Director of
Public Affairs & Community
Relations
[email protected] Case-by- case
p. 796 No film permit information available
online
Ph: 562.826.5498
There are no
longer location
fees for
filming . Still
Photography:
1-10 $50
11-30 $150
30+ $250
else fee per day
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.75
30-Mile Studio Zone Chart 47

JURISDICTION CONTACT ADVANCE NOTICE PERMIT FEE

BUSINESS LICENSE LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
State of California David Booth
Caltrans Permits State
Highways & Roads
[email protected]
Ph: 323.818.4104
4 Business Days
15 Business Days -
minimum for road
closures
No Permit Fee
State Permit and
Monitor Fees
None Type of monitor determined by CHP
Liaison 4 HR MIN:
$105.91 Officer per hr.
$128.44 Sergeant per hr.
$133.97 Motorcycle Sergeant per hr.
$110.12 Motorcycle Officer per hr.
$1.45/mile vehicle
$1.31/mile motorcycle
Vijay Mepani
Deputy State Fire Marshall
[email protected]
Cell: 213.700.5884
Ph: 323.817.4108
N/A CFC Online Permit Application
Officer Jon Dockweiler
CHP Media Relations Officer
[email protected]
Cell: 213.703.2070
State of California Tiana Reynolds - State
Buildings & Facilities /
Northern and Central CA
State Parks Permit
[email protected]
4 Business Days No Permit Fee
State Permit and
Monitor Fees
None

NO WEEKEND

FILMING MOST
Parks monitor hourly rates are “portal to
portal” (generally add one hour of time,
6 hr min)
Type of monitor determined by State
Parks
Vijay Mepani
Deputy State Fire Marshall
[email protected]
Cell: 213.700.5884
Ph: 323.817.4108
N/A CFC Online Permit Application
Filming welcome in CFC office When
filming in CFC office either CHP or CFC
staff are assigned
Ph: 323.817.4112 BEACHES AND

PARKS /

BUILDINGS
AND
Type of monitor determined by State
Agency

ANY STATE BUILDING OR CFC

OFFICE AVAILABLE ONLY ON

WEEKENDS
Other Permit Offices Located in the 30-Mile Studio Zone - STATE This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.76
30-Mile Studio Zone Chart 48

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
State of California Catherine Adamic Southern
CA State Parks Permits
[email protected]
4 Business Days No Permit Fee
State Permit and
Monitor Fees
None

NO WEEKEND
Parks monitor hourly rates are “portal to
portal” (generally add one hour of time,
6 hr min)
Vijay Mepani
Deputy State Fire Marshall
[email protected]
N/A CFC Online Permit Application
Ph: 323.817.4107 FILMING MOST Type of monitor determined by State Parks
Cell: 213.700.5884
Ph: 323.817.4108

BEACHES AND
PARKS
Angeles District Filming Coordinator
AngelesDistrict.Filming@parks
.ca.gov
Ph: 818.880.0358
State of California Officer Jon Dockweiler CA
Highway Patrol Statewide
Film Media Relations
[email protected]
Cell: 213.703.2070
4 Business Days No Permit Fee
State Permit and
Monitor Fees
None Type of monitor determined by CHP
Liaison 4 HR MIN:
$105.91 Officer per hr.
$128.44 Sergeant per hr.
$133.97 Motorcycle Sergeant per hr.
$110.12 Motorcycle Officer per hr.
$1.45/mile vehicle
$1.31/mile motorcycle
Vijay Mepani
Deputy State Fire Marshall
[email protected]
Cell: 213.700.5884
Ph: 323.817.4108
N/A CFC Online Permit Application
All rates 4 hr minimum
Mountains
Recreation
Conservation
Authority (MRCA)
René Garcia
Filming Manager
Mountains Recreations &
Conservancy Authority
Los Angeles River Center
and Gardens
[email protected]
Ph: 323-221-9944 ext 139
None - ASAP
turnaround
None Case-by-case Case-by-case L.A. City
L.A. County Ventura County
depending on park location
LA/VEN
Varies
MRCA Film Permit
Mountains Recreation Conservation Authority (MRCA)
A local government public entity established in 1985 pursuant to Joint Powers Act to manage Santa Monica Mountains Conservancy land Santa Monica Mountains Conservancy (SMMC)
State Property within the 30-Mile Studio Zone Not Permitted by the California Film Commission (CFC) This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.77
30-Mile Studio Zone Chart 49

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
p. 4373 FilmLA Online Permit System

STUDENT FRIENDLY
Student Filmmakers
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
p. 4369 FilmLA Online Permit System

STUDENT FRIENDLY
Student Filmmakers
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
Locations Outside the 30-Mile Studio Zone Considered within the 30-Mile Studio Zone by the Alliance of Motion Picture & Television Producers - AMPTP and various Unions
Agua Dulce FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days Application: $863 Rider:
$137
Still Photo: $82 Rider:
$28
Notification/Radius:
$215
Monitor/Hour:
$41
L.A. County Road
Inspection Fee:
$420
L.A. County Highway
Road Application Fee:
$191
L.A. County
Encroachment Fee:
$347
County Property:
$400 per day
Prep/Strike:
$100 first 3 days
$400 per day
after
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
Castaic FilmLA
Los Angeles Film Office
[email protected]
Ph: 213.977.8600
Fax: 213.977.8601
3 Business Days Application: $863 Rider:
$137
Still Photo: $82 Rider:
$28
Notification/Radius:
$215
Monitor/Hour:
$41
L.A. County Road
Inspection Fee:
$420
L.A. County Highway
Road Application Fee:
$191
L.A. County
Encroachment Fee:
$347
County Property:
$400 per day
Prep/Strike:
$100 first 3 days
$400 per day
after
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.78
30-Mile Studio Zone Chart 50

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Chris Mowry
Park Superintendent
[email protected]
nty.gov
Ph: 661.257.4050
Fax: 661.257.3759
p. 4369 FilmLA Online Permit System
Special launching permits required if
shooting on the lake
Filming allowed only on weekdays
Tiana Reynolds State
Buildings & Facilities
Permits
[email protected]
Ph: 323.817.4112
Fax: 323.860.2972
Castaic Lake Filming Guidelines
Lake administered by LA County Parks
& Recreation
Filming in the water requires a state
permit
Castaic Police
Ph: 661.257.0881
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
CFC Online Permit Application
Matt Kouba
Park Superintendent
[email protected]
Ph: 805.495.6471 ext.
1112
Ranger Staff
Ph: 805.402.9551
Varies Processing Fee:
$120
Still Photography:
$150 per day Staff: $57
per hour
Varies
If your
application is
approved, then
a filming fee will
be determined
Ventura County Fire
Review Fee Filming: $228 Review
Fee Still: $152 Review Fee Student:
$228
Additional Permit Required from
VCFD for Pyro/FX: $266
VEN p.
525
CRPD Film Permit
Michele Mills Reservations
[email protected]
Ph: 805.495.6471
Lori Ross
Filming Fire Safety Coordinator
[email protected]
Ph: 805.947.8535
Ph: 805.389.9710
Fax: 805.383.4766
Castaic Lake
May require two
permits - CFC (only
if on State Property
DWR) & FilmL.A.,
Inc.
7 Business Days Application Fee:
(Motion)
$863.00 per permit
(Still Photo)
$82.00 per permit
Varies L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
Conejo
Recreation and
Park District
Former MGM
Ranch
Only part of
district in 30- Mile
Studio Zone
Consult with Park Superintendent
Ph: 805.381.2735
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.79
30-Mile Studio Zone Chart 51

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 600 FilmLA Online Permit System

STUDENT FRIENDLY
[email protected] Ph:
818.364.8240
Fax: 818.364.8242

FAIRPLEX
Los Angeles
County Fairgrounds
Carol Rushton
[email protected]
Ph: 909.865.4042
Cell: 909-524-2182
2 Business Days
Minimum
$15 per vehicle
$5 per person catering
buyout
Security/EMT required
Refundable damage
deposit: varies
Minimum
$5,000 per day
per location; ½
price for set- up
and strike
L.A. County Sheriff
$109.73 B1 Deputy
$133.10 Sergeant
Patrol Station/Facility min: 4 hrs
Susana Hernandez Film Unit
Coordinator Email: (preferred)
[email protected] Ph: 213.229.1672
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.80
30-Mile Studio Zone Chart 52

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Ventura County Sheriff Case-by-case
CHP on Ventura County roads
Ph: 805.477.4100
Fillmore Fire FEES VARY
Ph: 805.524.3701
Keith Gurrola
Fire Chief, City of Fillmore
Ph: 805.524.3701
VEN p.
456
Fillmore Film Permit
California Highway Patrol
Cheryl Waters Filming
Coordinator Public Affairs
[email protected]
Ph: 949.252.5048
Fax: 949.252.5141
Minimum 10 Business
Days and 30 Business
Days for larger
productions
$325 - $1000 Varies John Wayne Airport Filming
Guidelines & Permit
Mustapha Balkis OC
Development Services
Encroachment Permits OC
Public Works
mustapha.balkis@oc
pw.ocgov.com
Ph: 714.667.8844
Fax: 714.667.7522
Fillmore
The entirety of the
City of Fillmore is
not considered
within the 30- Mile
Studio Zone.

Information
provided for
convenience.

Patrick Maynard Fillmore
Film Commission
[email protected]
Ph:(805) 946-1919
3 Business Days Application $200
$300 per day
No Business License
Fee
If within
business district
$200
If shooting
outside $100
John Wayne Airport
Orange County
Orange County Sheriff Case-by-case
Ph: 949.248.3550
Orange County Fire Case-by-case
Ph: 714.573.6000
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.81
30-Mile Studio Zone Chart 53

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
CFC Online Permit Application
Personnel Reimbursement Fees Only
State Permits and Monitor Fees
MGM Ranch
Airport Filming
Letter of Intent required
Tech scout, one week in advance,
Tuesdays, Wednesdays, Thursdays
only
Ontario Film Permit
Ontario Film Permit
Day time filming in residential zones,
100% signatures required
Dan Bell
Communications &
Community Relations
Director
Communications
Department
T: (909) 395-2400
M: (626) 298-4297
[email protected]
[email protected]
Leo Carrillo
State Beach
Catherine Adamic Southern
CA State Parks
[email protected]
Ph: 323.860.2960
ext. 107
Fax: 323.860.2972
4 Business Days No CFC Permit Fee
Review Fee – simple
production:
$65.00 per day Review
Fee – complex
production: $200 per
day
None Parks monitor hourly rates are “portal to
portal” (generally add one hour of time;
6 hr min)
Type of monitor determined by State
Parks
Angeles District State Parks
[email protected] a.gov
Ph: 818.880.0358
Vijay Mepani
Deputy State Fire Marshall
[email protected]
Cell: 213.700.5884
Ph: 323.817.4108
p. 625
See Conejo Recreation and Park District Above
Ontario Fire
Depends on production needs
Fire Engineer Scott Williams is the
contact for the Ontario Fire
Ph : (714) 878-5769
[email protected]
SBD p.
642
Ontario Tanya Spiegel
Communications
Coordinator
Communications
Department
T: (909) 395-2081
M: (951) 751-9841
[email protected]
7 Business Days
Minimum
Street closures
including sidewalks
require 10-15 days
with encroachment
permit approval from
Engineering
Business License Fee:
$246 + tax
Varies Ontario Police
Ph: 909.395.2001
Fax: 909.395.2797
Ontario Fire
Fire Engineer Scott Williams is the
contact for the Ontario Fire
Department Ph: (714) 878-5769
SBD p.
642
Ontario Airport ONT Airfield Operations
Ph: 909.544.5431
[email protected]
1 Month Application: $200 Average quote
$7,000 to
$10,000 per day
Based on time
needed /
personnel /
autos
Airport Bureau
Depends on production needs
Ph: 909.395.2000
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.82
30-Mile Studio Zone Chart 54

JURISDICTION CONTACT ADVANCE
NOTICE

PERMIT FEE

BUSINESS

LICENSE

LOCATION FEE POLICE REQUIREMENT FIRE REQUIREMENT MAP
REF

FILM PERMIT INFORMATION

SPECIAL PROVISIONS
Film Permit Coordinator
[email protected]
(805) 654-2457
5 Business Days Application: $324 TBD Ventura County Sheriff's Office Case-bycase CHP on Ventura County roads
Ph: 805.477.4100
Ventura County Fire
Review Fee Filming: $228 Review
Fee Still: $152 Review Fee Student:
$228
Additional Permit Required from
VCFD for Pyro/FX: $266
VEN p.
457
Piru Film Permit
Piru Neighborhood Council
Ph: 805.521.1333
Jeri Cooper
Ventura County Parks
Manager
(805) 654-3968
[email protected]
Filming on the Road
pwa.transpermits@ventura.
org
(805) 654-2055
Officer Jon Dockweiler
CHP Media Relations Officer
[email protected] 213.703.2070
Type of monitor determined by CHP
Liaison 4 HR MIN:
$105.91 Officer per hr.
$128.44 Sergeant per hr.
$133.97 Motorcycle Sergeant per hr.
$110.12 Motorcycle Officer per hr.
$1.45/mile vehicle
$1.31/mile motorcycle
Lori Ross
Filming Fire Safety Coordinator
[email protected]
Ph: 805.947.8535
Ph: 805.389.9710
Fax: 805.383.4766
L.A. County Fire Film Unit Film: $282
Still Photo (crew > 16): $277 Still
Photo (crew < 16): No fee (Up to 3
locations/permit) Fuel-Dispensing
truck/vehicle inspection: $208
Pyro.& Special Effects: $288

FIRE SAFETY OFFICER (FSO)
$196.99 per hr (4 hr min)

FIRE SAFETY ADVISOR (FSA)
$56.55 per hr (4-8 hours)
$84.83 per hr (8-12 hours)
$113.10 per hr (12+ hours)
p. 640 Pomona Film Permit
Scroll down to film permits

STUDENT FRIENDLY
[email protected] Ph:
818.364.8240
Fax: 818.364.8242
Piru
Pomona Roberto Curiel
Community Services
Division
Ph: 909.620.2301 / 7740
Ph: 909.620.2311 / 2321
[email protected].
ca.us
5 Business Days Pomona Fees:
$500 for up to 14 days
In excess of $100 each
additional day
Varies Pomona Police
$110.00 per hour Police Officer (3 hour
min)
Ph: 909.620.2155
Contact Roberto for police
This zone chart is updated annually. Revisions are made when submitted by individual jurisdictions. Film Liaisons in California Provided by the CALIFORNIA FILM COMMISSION https://film.ca.gov Page G-3.83
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-159-CC
Consent Calendar: Adopt a resolution modifying the City Council’s regular meeting schedule to replace October 25,
2022 with October 18, 2022
Recommendation
Staff recommends that the City Council adopt resolution (Attachment A) modifying the City Council’s regular meeting schedule to replace October 25, 2022 with October 18, 2022.

Policy Issues
Ordinance No. 1080 (Attachment B) allows the City Council to adopt a different meeting schedule by resolution.

Background
On December 14, 2021, the City Council unanimously voted to adopt Ordinance No. 1080 codifying the City Council’s regular meeting schedule as the second and fourth Tuesday of every month, commencing at 6 p.m. At the same meeting, the City Council unanimously approved the 2022 City Council regular meeting schedule (Attachment C.)
Analysis
The adoption of the 2022 regular City Council meeting schedule included regular meetings on the second and fourth Tuesdays of the month and took into account year-end travel schedules and holiday observances.

Although staff is recommending that the October 25, 2022 regular City Council meeting be canceled and replaced with an October 18, 2022 regular meeting, the City Council can consider and direct any of the following four options:

1. Retain the current City Council meeting schedule.

2. Cancel and replace October 25, 2022 with October 18, 2022. – This will result in back-to-back meetings with the October 11, 2022 meeting.

3. Cancel and not reschedule the October 25, 2022.
– This will result with one meeting for the month of October 2022.

AGENDA ITEM G-4 Page G-4.1
Staff Report #: 22-159-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org The proposed resolution will update the City Council meeting schedule to replace October 25, 2022 with October 18, 2022.

Impact on City Resources
There is no impact on City resources.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is a minor change that will not result in any direct or indirect physical change in the environment.

Attachments
A. Resolution
B. Ordinance No. 1080
C. Hyperlink – 2022 City Council regular meeting schedule:
menlopark.org/files/sharedassets/public/agendas-and-minutes/city-council/2022-meetings/city-councilmeeting-schedule-2022.pdf Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk Page G-4.2
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK REPLACING THE OCTOBER 25, 2022 REGULAR CITY COUNCIL MEETING WITH AN OCTOBER 18, 2022 REGULAR CITY COUNCIL MEETING
WHEREAS, the City of Menlo Park ("City") wishes to replace the October 25, 2022 regular City Council meeting with October 18, 2022;
WHEREAS, the City wishes to remove the October 25, 2022 from the City Council schedule of regular meetings;
WHEREAS, the City wishes to add October 18, 2022 to the City Council schedule of regular meetings;

WHEREAS, Ordinance No. 1080 allows the modification of the approved City Council meeting scheduled through the adoption of a resolution; and
WHEREAS, Section 2.04.010 of the Menlo Park Municipal Code reads as follows:

2.04.010. Regular Meetings – Days and time. **
A regular meeting of the City Council shall be held on the second and fourth Tuesday of every month commencing at six p.m., unless the City Council adopts a different schedule by resolution. A regular meeting of the City Council may be canceled (i) by notice at a prior City Council meeting, or (ii) by notice to all of the City Council members of not less than twenty-four (24) hours prior to the meeting and by posting a notice of cancellation at all locations where public notices are regularly posted by the City.
** For state law as to city council meetings, see Government Code Sections 36805 to 36808, 54950 to 65960.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MENLO PARK HEREBY RESOLVES:

The October 25, 2022 regular meeting will be canceled and the October 18, 2022 shall be added as a regular meeting date to the 2022 Schedule of Regular City Council meetings of the City of Menlo Park.
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Page G-4.3 ATTACHMENT A
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-third day of August, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of August, 2022.

Judi A. Herren, City Clerk
Page G-4.4
ORDINANCE NO. 1080

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MENLO PARK AMENDING SECTION 2.04.010 OF
CHAPTER 2.04 (CITY COUNCIL) OF TITLE 2
(ADMINISTRATION AND PERSONNEL) OF THE MENLO

PARK MUNICIPAL CODE
WHEREAS, the City of Menlo Park ("City") wishes to change the time when the City Council holds its regularly scheduled meetings and the methods for canceling a City Council meeting.

THE CITY COUNCIL OF THE CITY OF MENLO PARK DOES ORDAIN AS FOLLOWS:

SECTION 1. AMENDMENT OF CODE. Section 2.04.010 of the Menlo Park Municipal Code is amended to read as follows (addition in underline, deletions in strikethrough):

2.04.010. Regular Meetings – Days and time. **
A regular meeting of the City Council shall be held on the second and fourth Tuesday of every month commencing at five (5) six (6) p.m., unless the City Council adopts a different schedule by resolution at the beginning of the year. A regular meeting of the City Council may be canceled (i) by notice at a prior City Council meeting, or (ii) by notice to all of the City Council members of not less than twentyfour (24) hours prior to the meeting and by posting a notice of cancellation at all locations where public notices are regularly posted by the city.

SECTION 2. EFFECTIVE DATE AND PUBLISHING. This ordinance shall take effect 30 days after adoption. The city clerk shall cause publication of the ordinance within 15 days after passage in a newspaper of general circulation published and circulated in the city or, if none, the posted in at least three public places in the city. Within 15 days after the adoption of the ordinance amendment, a summary of the amendment shall be published with the names of the City Councilmembers voting for and against the amendment.

SECTION 3. CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Sections 15060(c)(3) because this activity is not a project as defined by Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

SECTION 4. SEVERABILITY
If any section, subsection, subdivision, sentence, clause, phrase or portion of this ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, then such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares it would have adopted this Ordinance and each section, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.
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+608/325Ā,5914671Ā.+(Ā $#$%"&!Ȁ)%))Ȁ#*, Ȁ*"##Ȁ"$&**")-&#*' ATTACHMENT B Page G-4.5
INTRODUCED on the sixteenth day of November, 2021.

PASSED AND ADOPTED as an ordinance of the City of Menlo Park at a regular meeting of said City Council on the fourteenth day of December, 2021 by the following vote:

AYES: Combs, Mueller, Nash, Taylor, Wolosin

NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
_________________________
Drew Combs, Mayor
ATTEST:
_________________________
Judi A. Herren, City Clerk
Ordinance No. 1080

Page 2 of 2 ends

+608/325Ā,5914671Ā.+(Ā $#$%"&!Ȁ)%))Ȁ#*, Ȁ*"##Ȁ"$&**")-&#*' Page G-4.6
Finance
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-167-CC
Public Hearing: Adopt a resolution amending the City’s
comprehensive master fee schedule for the city
manager’s office, community development, library
and community services, public works departments,
Menlo Park Municipal Water, and amend the User
Fee Cost Recovery Policy
Recommendation
Staff recommends that the City Council adopt a resolution (Attachment B) amending the City’s master fee schedule to incorporate proposed changes in fees to become effective immediately, August 23, 2022, or as required by statute for the following departments: city manager’s office, community development, library and community services, public works, Menlo Park Municipal Water (MPMW), and amend the User Fee Cost Recovery Policy (Attachment C.)
Policy Issues
The City Council adopts fees to recover the cost for services to minimize the demand on general taxes for services that have an individual benefit. To guide the establishment of fees, the City Council last adopted revisions to the user fee cost recovery policy April 13, 2021.

Background
The master fee schedule reflects fees charged by all city departments. Amendments typically occur annually so that fees reflect current costs to provide services, to bring fees closer to full cost recovery targets, to add new fees when applicable for new city services, and/or to eliminate fees for discontinued services. The most recent updates to the master fee schedule were approved by the City Council for fees effective July 2018 and July 2019 at the public hearing held April 24, 2018. Those fee changes were based, in part, on the results of a cost of services study which was presented to the City Council at a study session February 13, 2018.

The City imposes different categories of fees with different requirements regarding how fees are set or changed:
• Fees and charges for use of facilities, services and access to property: these fees are elective on the part of the customer/user. The purpose of these fees and charges is to generate revenues for access or use of the service or facility.
• Property development processing and impact fees: these include fees for building and use permits, variances, building inspections, map applications and planning services, and impact and capacity fees.

These fees cannot exceed the reasonable cost of providing the service or providing the facilities necessary to serve the new development. Any new fee or increase to existing fees in this category can be effective no sooner than 60 days after approval by City Council.

AGENDA ITEM H-1 Page H-1.1
Staff Report #: 22-167-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org • Fees relating to public records act requests and copies of documents and reports: these fees are limited to the actual cost of copying (not including personnel time to copy) or the statutory amount, whichever is less. There are no changes recommended for any fees in this category at this time.

The recommendations presented by staff in this report are primarily re-clarifications/modifications of existing fee descriptions, adding fees for services previously presented for consideration by the City Council but not approved at a public hearing (those fees have not been imposed or collected), and fee level adjustments based on changes to the User Fee Policy as revised by City Council April 13, 2021.

Attachment A and the analyses summarize proposed new fees, changes to existing fee amounts and/or the fee descriptions. Fees for which there are no recommended changes are not listed unless provided for comparison purposes.

Analysis
City manager’s office – sustainability
Electric vehicle charging stations
On August 20, 2019, the City Council provided to staff to include recommended fees for electric vehicle (EV) charging stations in the next master fee schedule update. The City is currently funding electricity, network fees and maintenance to all EV charging stations at no cost to the charging station users. The proposed pricing structure will provide the opportunity for the City to recover the operational costs of the stations as well as support charging station turnover for other EV drivers that need charging. The fee administration requires little staff resources to implement as ChargePoint administers the billing system currently used for the charging stations. The fee recommendations are shown on Attachment A in the public works section.

Existing building electrification permit fee waivers and credits To further incentivize and enable a faster conversion of 95 percent of Menlo Park’s existing building stock to clean electricity offered by Peninsula Clean Energy and to meet the City’s Climate Action Plan goal to be carbon neutral by 2030, building permit fees for electrification projects could be waived. On March 9, 2021, during a discussion on the City’s cost recovery policy, City Council provided direction to broaden solar permit fee reductions/waivers to include electrification.

The electrification building permit fee waiver and credit program would include:
• Waiving permit fees where the scope of work only involves electrification (conversion of fossil fuelgas/natural gas-equipment to electric equipment), such as installing EV charging infrastructure, replacing natural gas water heaters or space heaters with electric equipment (e.g., heat pumps) or electric panel upgrades that include future capacity for full electrification of an existing building. Building permit fee waivers would not apply to newly constructed buildings or existing building additions/renovations/alterations where a project scope goes beyond electrification, such as kitchen remodel, additional floor space, etc. See next point below for permit fee credits related to remodels/additions that include electrification.
• Providing a permit fee credit for addition/alteration/remodel projects that include electrification as part of the scope of work:
• $250 credit for converting one type of gas to electric equipment or electrical panel upgrade that supports capacity for full building electrification.
• $500 credit for converting two or more gas to electric equipment. Must include space and water heating conversion to be eligible for the credit.

Page H-1.2
Staff Report #: 22-167-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Table 1 provides a summary of the anticipated forfeited revenue ($135,000 to $175,000) to subsidize an existing building electrification permit waiver/credit program. This program could be funded by the Climate Action Plan Capital Improvement Program, and there are sufficient funds to support this program with $502,170 available in the project balance for fiscal 2022-23. The City Council would also need to approve amending the User Fee Cost Recovery Policy to designate existing building electrification permit fees as a low cost recovery service (Exhibit B of Attachment A.)
Table 1: Forfeited revenue to subsidize electrification permit waiver/credit program Type of permit project
Average number of
permits per year for
existing residential
buildings
(2017 -2019)
Average permit
cost
Anticipated forfeited
revenue/subsidized permit
costs
Electric panel upgrade 44 Up to $200 $8,800
Water heater replacements 66 Up to $200 $13,200
Space heating replacements 81 Up to $300 $24,300
Additions 55 Depending on
which gas to
electric equipment
is converted, a
credit of $250 or
$500 would be
applied.
$82,000 to $164,000 if all
projects included electrification
aspects to an overall project.

Estimated impact is $75,000 as
not all projects would likely
involve electrification as part of
the scope of work
Alterations (e.g.,
kitchen/bathroom remodel) 273
Pool heating 18 Up to $200 $3,600
EV charging for existing buildings 4 Up to $300 $3,000
Total $135,000 to $175,000
Community development
Under Signs and Awnings, staff recommends changing the fee for signs requiring review by Planning Commission from the current flat fee of $1,500 to a deposit of $1,500. The fee change would align with the fee structure of other discretionary permits requiring review by the Planning Commission. Staff’s time would be reimbursed based on time spent processing the application and would provide full cost recovery.

Under Swimming Pools, staff is recommending to change the plan check review fee from a flat rate fee to a fee per round of review. Staff has recently seen an increase in the number of plan check reviews for pool permits, which have exceeded the flat rate fee amount. The proposed change is to add language to clarify that each subsequent review beyond the initial review would be charged to the applicant.

The fee recommendations are shown on Attachment A.

Library and community services
Library – On April 13, 2021, City Council eliminated library overdue fines effective July 1, 2021. Attachment Page H-1.3
Staff Report #: 22-167-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org A includes the elimination of those fees.

Community services – Attachment A includes the elimination of the fees associated with the Menlo Park Senior Center and Onetta Harris Community Center buildings, both of which are no longer extant due to construction of replacement facilities as part of the Menlo Park Community Campus (MPCC) project. Staff will develop new proposed fees for the MPCC at City Council’s direction in the context of the staffing and programming plans for the MPCC project, tentatively scheduled for City Council review and approval in conjunction with the fiscal year 2022-23 midyear budget review. Also included on Attachment A are revisions to Menlo Children’s Center tuition that were approved by City Council June 9, 2020, to offset operational cost increases; staff report and minutes are provided in Attachments D and E.

Public works
Under Encroachment Permits staff recommends adding a new fee based on time and materials for Special Encroachments. Several months ago a fiber company submitted encroachment permit requests to perform work in the entire City. During this review process, staff determined the current fees did not fully recover the costs associated with the review, inspection and coordination time required for this type of permit. Staff recommends this new fee category for special encroachment permits to ensure full cost recovery as directed by the City Council and defined in the master fee schedule as “time and material.” For the debris box/container on street fee, staff recommends removing the eight-week maximum time period.

Under Improvement Plan Reviews, staff recommends specifying a maximum of two reviews.

Under standard agreements, staff recommends adding a non-standard agreement fee based on time and materials to cover additional city attorney time required to review revisions to the standard agreement templates.

Staff recommends a new Traffic Signal Interruption fee to be collected when the traffic signal is needed to be placed on “flash” allowing temporary traffic control to be used to manually direct traffic for construction projects. This fee allows for cost recovery for City’s signal contractor labor, equipment and materials cost plus 25 percent staff time, billing and collection fees. The average labor and equipment cost that the city’s contractor charges for placing a signal on flash and taking it off flash is $250. Staff receives approximately 10 requests per year.

The fee recommendations are shown on Attachment A.

MPMW
Staff recommends increasing the Fire Flow Test fee to include cost recovery for three hours of labor from $270 to $405.

Attachment A shows the removal of three fees for services no longer provided by MPMW.

Impact on City Resources
User fees provide a significant source of cost recovery for the city. The recommended revisions to the master fee schedule will help in maintaining service levels in the current fiscal year.

Page H-1.4
Staff Report #: 22-167-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. Additionally, the public hearing notice was published in the Examiner August 12 and 17, 2022.

Attachments
A. Master fee schedule recommendations
B. Resolution amending city fees and charges
C. User Fee Cost Recovery Policy – redline
D. Hyperlink – June 9, 2020, budget Staff Report #20-122-CC:
menlopark.org/DocumentCenter/View/25288/I1-Budget-public-hearing?bidId= E. Hyperlink – June 9, 2020, approved minutes:
menlopark.org/AgendaCenter/ViewFile/Minutes/_06092020-3452 Report prepared by:

Adrian Patino, Management Analyst I
John McGirr, Retired Annuitant – Finance and Budget Manager Report reviewed by by:

Rebecca Lucky, Sustainability Manager
Eren Romero, Business Manager – Engineering
Deanna M. Chow, Assistant Community Development Director Tanisha Werner, Assistant Public Works Director - Engineering Sean S. Reinhart, Library and Community Services Director Marvin V. Davis, Interim Finance Director
Mary Morris-Mayorga, Administrative Services Director – Extra Help Retired Annuitant Page H-1.5
Effective
October 23, 2022
Recommended
Fee Amount
Unit
Effective
July 1, 2019
Current
Fee Amount
Commentary
Public Works - Engineering
General Engineering Fees
Abandonments - Public easements $1,290.00 $1,290.00 Combined w/ ROW and moved to mapping section Encroachment Permits (Routine inspections included in fees) Special Encroachments Time and Material Added Special Encroachments Work on construction requiring extensive review time,
coordination, impact to traffic, inspections, multiple trench/bore, and major undergrounding/aerial.

Debris Box / Container on Street $120.00 per week $120.00 Removed 8 week maximum Maps*
Abandonments (Public easements and ROW) $2,320.00 $2,320.00 Moved to mapping section, combined public easements + ROW at $2,320 fee
Improvement Plan Reviews – 2 reviews. Fees due at time of plan submittal Updated to 2 reviews Single Family Residences
Single Family Residences (base) $810.00 $810.00
Single Family Residences (plus) 5.35% of cost
estimate

5.35% of cost
estimate
Multi-family Residences, Commercial, and Industrial
Multi-family Residences, Commercial, and Industrial (base) $4,820.00 $4,820.00 Multi-family Residences, Commercial, and Industrial (plus) 5.35% of cost estimate

5.35%
Standard Agreements $810.00 $810.00 Included non-standard agreement commentary Non-standard agreements Time and Materials New Fee
Community Development - Planning
Signs and Awnings
Sign review by Staff $294.00 $294.00
Sign review by Planning Commission $1,500.00 Deposit $1,500.00 Updated to deposit Community Development - Building
Swimming Pools
First round reviews are included in the plan check base price. Each subsequent round of review will be charged to the applicant.

Added comment clarifying subsequent reviews for plan
check
Swimming Pool / Spa (residential):

Vinyl-lined / fiberglass $207.11 $207.11
Gunite (all residential pools that do not require a soils investigation.) $238.47 $238.47 Gunite (residential pools that require a soils investigation.) $259.80 $259.80 Spa or Hot Tub (Residential, Pre-fabricated) $94.01 $94.01 Commercial pool (up to 800 sf) $413.06 $413.06
Department - Area - Service
August 23, 2022 Master Fee Public Hearing

Page 1 of 3 ends

ATTACHMENT A
Page H-1.6
Effective
August 23, 2022
Recommended
Fee Amount Unit
Effective
July 1, 2019
Current
Fee Amount Commentary
Public Works – Transportation
Electric Vehicle Charging New fees from Sustainability
Access Fee $1.00
Escalation Fee*
3 hour charging time frame with a 15 minute grace period to move the vehicle (except between 7pm and 7:30 am)
$5.00 per hour
Summer (June 1 - Sept 30)
Peak (4 p.m. - 9 p.m.) $0.23643 kWh
Part-Peak (2 p.m. - 4 p.m. and 9 p.m. - 12 a.m.) $0.17474 kWh Off-Peak (12 a.m. - 2 p.m.) $0.14217 kWh
Winter (Oct 1 - May 31)
Peak (4 p.m. - 9 p.m.) $0.17838 kWh
Part-Peak (2 p.m. - 4 p.m. and 9 p.m. - 12 a.m.) $0.14290 kWh Off-Peak (12 a.m. - 2 p.m.) $0.10656 kWh
*City of Menlo Park Employee: Free for first 3 hours with $5 escalation fee after 15 minute grace period
Traffic Signal Interruption Fee *Actual cost New fee
Menlo Park Municipal Water
Water Rates for the period July 1, 2021 through June 30, 2026 can be found online at the City's water web page
Rate assistance program is available on the City's web page Fire Flow Test (report included) $405.00 $270.00 Increased fee to include 3 hours of labor Additional copies of Flow Test Reports $45.00 $45.00
Effective
June 9, 2020
Approved Fee
Amount Unit

Effective
July 1, 2019
Fee Amount Commentary
Menlo Children's Center – Preschool
Toddler room
Full-time 5 day $2,493.00 per month $1,953.00 Fees increased by City Council 6/9/20 Part-time 3 day $1,925.00 per month $1,425.00 Fees increased by City Council 6/9/20 Part-time 2 day $1,613.00 per month $1,113.00 Fees increased by City Council 6/9/20 Early pre-school room
Full-time 5 day $2,035.00 per month $1,535.00 Fees increased by City Council 6/9/20 Part-time 3 day $1,621.00 per month $1,121.00 Fees increased by City Council 6/9/20 Part-time 2 day $1,375.00 per month $875.00 Fees increased by City Council 6/9/20 Pre-school room
Full-time 5 day $2,035.00 per month $1,535.00 Fees increased by City Council 6/9/20 Part-time 3 day $1,621.00 per month $1,121.00 Fees increased by City Council 6/9/20 Part-time 2 day $1,375.00 per month $875.00 Fees increased by City Council 6/9/20 Effective
August 23, 2022
Recommended
Fee Cancellation
Unit
Effective
July 1, 2019
Current
Fee Amount
Commentary
Menlo Park Municipal Water
Water Service Connection Charges Quotation Quotation
The estimated installation costs for metered services, based on scope of work, shall be paid to the Water Department before installation. The charge for installing the service shall be the actual cost of the meter, materials and labor, plus 25% of the costs for Engineering Division administration. Meters and materials remain the property of the Water Department.

Remove - service no longer offered
Unmetered Fire Service Connection Charges Quotation Quotation The estimated installation costs for unmetered fire service, based on scope of work, shall be paid to the Water Department before installation. The charge for installing the service shall be the actual cost of the meter, materials and labor, plus 25% of the costs for Engineering Division administration. Meters and materials remain the property of the Water Department.

Remove - service no longer offered
Convert-A-Scape - Design Assistance Program $85.00 $85.00 Remove - service now managed by BAWSCA Community Services
Menlo Park Senior Center Buildings demolished
2 hour minimum rental period
25% for Non-profit use. Only one discount per rental
Department - Area - Service
Department - Area - Service
Department - Area - Service

Page 2 of 3 ends

Page H-1.7
Grand Ballroom and Kitchen Rental Fee
Resident per hour $143.00
Non-resident per hour $190.00
Kitchen Only
Resident per hour $47.00
Non-resident per hour $64.00
Imagination Room
Resident per hour $58.00
Non-resident per hour $78.00
Community Room
Resident per hour $58.00
Non-resident per hour $78.00
Poolside Patio Rental Fee
Resident per hour $122.00
Non-resident per hour $160.00
Onetta Harris Community Center
Activity Room Rental Fee
Resident per hour $81.00
Non-resident per hour $110.00
Art/Class Room Rental Fee
Resident per hour $66.00
Non-resident per hour $89.00
Kitchen Rental Fee
Resident per hour $20.00
Non-resident per hour $27.00
Conference Room Rental Fee
Resident per hour $32.00
Non-resident per hour $43.00
Gymnasium Rental Fee
Resident per hour $65.00
Non-resident per hour $88.00
Non-Profit use of facilities – discount off hourly room rates Drop in Fee
Basketball $2.00
Fitness $2.00
Class $3.00
Room Rental – Security Deposits (all facilities)
Standard (refundable) $250.00
Alcoholic Beverage Service (refundable) $500.00
Facility Rental Staff Assistance Fee – one hour minimum For requested staff assistance beyond that provided in the rental agreement
*Staff hourly
billing rate
OHCC Community Classes
Community/Contract Classes – sliding scale* per hour $1.50 to $5.00 Fee Assistance Program/Discounts – sliding scale* $1.50 to $5.00 1 to 1 Scholarships pays 1 family member per session
Extremely Low Income 25%
Very Low Income 38%
Low Income 50%
*Program fees charged based on income levels set by the San Mateo County Housing Office.

Resident $25.00
Non-resident $34.00
Effective
July 1, 2021
Fee Cancellation
Unit
Effective
July 1, 2019
Fee Amount
Commentary
Library
Overdue Fines Fees eliminated by City Council effective 7/1/21 Adult materials $0.25 per day $0.25
Maximum fine per adult item $8.00 $8.00
Children’s materials $0.15 per day $0.15
Maximum fine per children’s item $6.00 $6.00
Department - Area - Service

Page 3 of 3 ends

Page H-1.8
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK

AMENDING CITY FEES AND CHARGES
WHEREAS, under the provisions of the City of Menlo Park Municipal Code Section 1.25.010, fees and charges assessed by the City of Menlo Park may be amended or modified upon the adoption of a Resolution by the City Council; and
WHEREAS, the City Council of the City of Menlo Park considers that said amended fees, as per Staff Report #22-167-CC dated August 23, 2022 are appropriate and should be adopted.

The City Council of the City of Menlo Park makes the following findings:

1. User fee services are those performed by the City on behalf of a private citizen or group with the assumption that the costs of services benefiting individuals, and not society as a whole, should be borne by the individual receiving the benefit. However, in some circumstances, it is reasonable to set fees at a level that does not reflect the full cost of providing service but to subsidize the service.

2. A listing of the fee changes proposed for City services was available to the public for at least ten days preceding the Public Hearing on August 23, 2022.

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the master fee schedule last amended April 24, 2018, is hereby amended to include the changes, additions, and deletions set forth in Exhibit A to take effect on the date this resolution is passed and adopted, except for property development processing fees which can be effective no sooner than 60 days thereafter. All other fees contained in the master fee schedule, which were not changed or eliminated by this amendment, remain as adopted and are not affected by this amendment; and BE IT FURTHER RESOLVED that the User Fee Cost Recovery Policy, City Council Procedure #CC-22-025 is amended as specified in Exhibit B; and
BE IT FURTHER RESOLVED that the city manager is authorized to waive, modify or amend fees on any matter in his/her reasonable discretion, provided that said fees may not be increased, and include:

1. The elimination or reduction of building permit fees for projects that involve electrification of existing buildings to support the 2030 Climate Action Plan goal to electrify 95 percent of existing buildings by 2030 as proposed in the staff report. //
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Page H-1.9 ATTACHMENT B

I, Judi A. Herren, City Clerk of the City of Menlo Park, do hereby certify that the above and foregoing City Council resolution was duly and regularly passed and adopted at a meeting of said City Council on the twenty-third day of August, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of August, 2022.

Judi A. Herren, City Clerk
Exhibits:

A. Master fee schedule
B. User Fee Cost Recovery Policy, City Council Procedure #CC-22-025 Page H-1.10

USER FEE COST RECOVERY
City Council Procedure #CC-1022-001025
Adopted August 23, 2022
Purpose
A clear User Fee Cost Recovery Policy will allow the City of Menlo Park to provide an ongoing, sound basis for setting fees that allows charges and fees to be periodically reviewed and updated based on predetermined, researched and supportable criteria that can be made available to the public.

Background
In 2005 the Your City/Your Decision community driven budget process provided community direction and initial information on approaches to cost recovery of services. In 2007, the Cost Allocation Plan provided further basis for development of a standardized allocation system by providing a methodology for data-based distribution of administrative and other overhead charges to programs and services. The Cost of Services Study completed in 2008 allowed the determination of the full cost of providing each service for which a fee is charged and laid the final groundwork needed for development of a values-based and data-driven User Fee Cost Recovery Policy. A draft User Fee Cost Recovery Policy was presented for consideration by the Council at a Study Session on February 10, 2009. Comments and direction from the Study Session were used to prepare this Fiscal Policy.

Policy
The policy has three main components:

1. Provision for ongoing review

2. Process of establishing cost recovery levels
x Factors to be Considered

3. Target Cost Recovery Levels
x Social Services and Recreation Programs
x Development Review Services
x Public Works – Engineering Transportation, and Maintenance x Public Safety – Police Services
x Library Services
x Administrative Services
Provision for ongoing review
Fees will be reviewed at least annually in order to keep pace with changes in the cost of living and methods or levels of service delivery. In order to facilitate a fact-based approach to this review, a comprehensive analysis of the city’s costs and fees should be made at least every five years. In the interim, fees will be adjusted by annual cost factors reflected in the appropriate program’s operating budget.

Process of establishing service fee cost recovery levels The City of Menlo Park provides services and infrastructure that contribute to quality-of-life for all Menlo Park residents. In so doing, the City strives to balance the resources and requirements of each area of the city in an equitable manner for all residents, in all neighborhoods of the City. The City of Menlo Park prioritizes social justice in decisions that affect residents’ lives: the fair, just and equitable management of all institutions serving the public directly or by contract; the fair, just and equitable distribution of public services and implementation of public policy; and the commitment to promote fairness, justice, and equity in the formation of public policy.

The following factors will be considered when setting service fees and cost recovery levels

1. Community-wide vs. special benefit
x The use of general purpose revenue is appropriate for community-wide services while user fees are appropriate for services that are of special benefit to individuals or groups. Full cost recovery is not always appropriate.

2. Service Recipient Versus Service Driver
x Particularly for services associated with regulated activities (development review, code enforcement), from which the community primarily benefits, cost recovery from the “driver” of the need for the service (applicant, violator) is appropriate.

3. Consistency with City public policies and objectives x City policies and Council goals focused on long term improvements to community quality of life may also impact desired fee levels as fees can be used to change community behaviors, promote certain activities Page H-1.11 ATTACHMENT C

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 2
Adopted April 13, 2021August 23, 2022
or provide funding for pursuit of specific community goals, for example: health and wellness, environmental stewardship.

4. Impact on demand (elasticity)
x Pricing of services can significantly impact demand. At full cost recovery, for example, the City is providing services for which there is a genuine market not over-stimulated by artificially low prices.

Conversely, high cost recovery may negatively impact lower income groups and this can work against public policy outcomes if the services are specifically designed to serve particular groups.

5. Discounted Rates and Surcharges
x Rates may be discounted to accommodate lower income groups or groups who are the target of the service, such as senior citizens or residents.
x Higher rates are considered appropriate for non-residents to further reduce general fund subsidization of services.

6. Feasibility of Collection
x It may be impractical or too costly to establish a system to appropriately identify and charge each user for the specific services received. The method of assessing and collecting fees should be as simple as possible in order to reduce the administrative cost of collection.

Target cost recovery levels

1. Low cost recovery levels (0%-30%) are appropriate if:
x There is no intended relationship between the amount paid and the benefit received x Collecting fees is not cost-effective
x There is no intent to limit use of the service
x The service is non-recurring
x Collecting fees would discourage compliance with regulatory requirements x The public at large benefits even if they are not the direct users of the service

2. High cost recovery levels (70%-100%) are appropriate if:
x The individual user or participant receives the benefit of the service x Other private or public sector alternatives could or do provide the service x For equity or demand management purposes, it is intended that there be a direct relationship between the amount paid and the level and cost of the service received x The use of the service is specifically discouraged
x The service is regulatory in nature

3. Services having factors associated with both cost recovery levels would be subsidized at a mid-level of cost recovery (30% - 70%).

General categories of services tend to fall logically into the three levels of cost recovery above and can be classified according to the factors favoring those classifications for consistent and appropriate fees. Primary categories of services include:
x Social Services and Recreation Programs
x Development Review Programs – Planning, and Building
x Public Works Department – Engineering, Transportation, and Maintenance x Public Safety
Social services and recreation programs
Master fee
schedule page #’s
General
categorization of
programs,
services, activity,
and facilities
Low cost recovery
(0-30%)
Mid cost recovery
(30-70%)
High cost recovery
(70-100%)
Parks

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USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 3
Adopted April 13, 2021August 23, 2022
Social services
Senior
Transportation
X

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Events
X

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Age – Title 22
X

Page 10 ends

Center – Title 22
X

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22 X

Page 11 ends

Page 7 ends

Nutrition
X

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Community School
X
Events/Celebrations
City Sponsored X
City-Wide X
Youth & Teen
Targeted
X
Cultural X
Concerts X
Facility usage
City Functions (e.g.
commissions)
X
Co-Sponsored
Organizations
X

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Page 9 ends

Page 10 ends

Private Party
X

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– for-profit
X
Fee assisted programs

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Page H-1.13

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 4
Adopted April 13, 2021August 23, 2022

Page 7 ends

Page 11 ends

Low recovery expectations
Low to zero recovery is expected for programs in this category as the community benefits from the service. Nonresident fees if allowed may provide medium cost recovery.

In general, low cost programs or activities in this group provide a community wide benefit. These programs and activities are generally youth programs or activities enhancing the health, safety and livability of the community and therefore require the removal of a cost barrier for optimum participation. Recreation programming geared toward the needs of teens, youth, seniors, persons with disabilities, and/or those with limited opportunities for recreation are included. For example:
x Parks – As long as collecting fees at City parks is not cost-effective, there should be no fees collected for general use of parks and playgrounds. Costs associated with maintaining the City’s parks represent a large cost for which there is no significant opportunity for recovery – these facilities are public domains and are an essential service of City government.
x Social Services – There is no intended relationship between the amount paid and the benefit received for social service programs. Some programs are designed and delivered in coordination/partnership with other providers in Menlo Park.
x Senior Transportation – Transportation is classified as a low cost recovery program because there is no fee charged for the program and the majority of the seniors served cannot afford the actual cost of the service.

Donations are solicited, but they are minimal. No fee should be established for this service, as it would threaten ridership and County reimbursements would be withdrawn. x Senior Classes/Events – The primary purpose of senior classes and events is to encourage participation. The seniors served in these classes do not have the means of paying for the classes and are classified as “scholarship” recipients due to their low income levels. The classes should continue to be offered in collaboration with outside agencies which can offer them for free through state subsidies. x Second Harvest – Monthly food distributions provide free food to needy families and so contribute a broad community benefit. The coordination and operation of the program is through the Onetta Harris Center staff with volunteers assisting with the distribution of food, to keep costs as low as possible. x Events/Celebrations – Community Services events provide opportunities for neighborhoods to come together as a community and integrate people of various ages, economic and cultural backgrounds. Events also foster pride in the community and provide opportunities for volunteers to give back. As such, the benefits are community-wide. I addition, collection of fees isn’t always cost effective. x Facility Usage – Safe and secure facilities for neighborhood problem-solving and provision of other general services support an engaged community and should be encouraged with low or no fees. x Fee Assisted Recreation Programs – Activities with fee assistance or sliding scales make the programs affordable to all economic levels in the community. Organized activities, classes, and drop-in programs are designed to encourage active living, teach essential life and safety skills and promote life-long learning for broad community benefit.

Medium recovery expectations
Recovery of most program costs incurred in the delivery of the service, but without recovery of any of the costs which would have been incurred by the department without the service. Both community and individuals benefit from these services. Non-resident fees if allowed may provide high cost recovery. x Belle Haven School Age – Title 22 - Licensed Child Care Program – Services to participants in this program are n readily available elsewhere in the community at low cost. The program provides broad community benefit in the form of a safety net for children in the community. Organized activities and programs teach basic skills, constructive use of time, boundaries and expectations, commitment to learning and social competency. Resident fees charged based on San Mateo County Pilot program for full day care that sets fees at no more than 10% of th family’s gross income.
x Preschool Title 5 – The Preschool Program is supported primarily by reimbursement of federal and state grants fo low income children. Tuition and reimbursement rates are regulatory. x Senior Lunches – Congregate Nutrition is classified as a medium cost recovery fee as it asks a donation coupled with a per meal reimbursement from OAA & State funds.
x Belle Haven School Community School – The Community School partners with various non-profit and community based agencies to provide much needed services to the community – high quality instruction, youth enrichment Page H-1.14

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 5
Adopted April 13, 2021August 23, 2022
services, after-school programs, early learning and a family center. Services are open to Belle Haven students, their families and residents of the surrounding neighborhood. x Field Rentals and Tennis Courts – Costs should be kept low for local non-profit organizations providing sports leagues open to residents and children in the Menlo Park Schools that encourage healthy lifestyles and lifelong fitness. Opportunities exist to collect a reasonable fee for use to defray citywide expenses for tennis facilities and fields.
x Programs – Drop-in programs can be accessed by the widest cross section of the population and therefore have the potential for broad-base participation. Recreation drop-in programs have minimal supervision while providing healthy outlets for youth, teens and adults.

High recovery expectations
Present when user fees charged are sufficient to support direct program costs plus up to 100% of department administration and city overhead associated with the activity. Individual benefit foremost and minimal community benefit exists. Activities promote the full utilization of parks and recreation facilities. x Menlo Children’s Center School Age and Pre-school – Title 22 – Participation benefits the individual user. x Picnic Areas – Picnic rental reservations benefit the individual but help defray the cost of maintaining parks benefiting the entire community.
x Facility Usage – Facility use is set at a higher rate for the private use of the public facility for meetings, parties, and programs charging fees for services and celebrations. x Programs – Activities in this area benefit the individual user. Programs, classes, and sports leagues are often offered to keep pace with current recreational trends and provide the opportunity to learn new skills, improve health, and develop social competency. The services are made available to maximize the use of the facilities, increase the variety of offerings to the community as a whole and spread department administration and citywide overhead costs to many activities. In some instances, offering these activities helps defray expenses of services with no viable means of collecting revenue e.g. parks, playgrounds, etc. x Contracted Venues – (for profit) – Long term arrangements where a facility is rented or contracted out to reduce general funding expense in order to provide specialized services to residents.

Development review services

1. Planning (planned development permits, tentative tract and parcel maps, re-zonings, general plan amendments, variances, use permits)

2. Building and safety (building permits, structural plan checks, inspections) Master fee schedule
page #’s
General
categorization of
programs,
Services, activity,
and facilities
Low cost
recovery
(0-30%)
Mid cost
recovery
(30-70%)
High cost
recovery (70-
100%)
Planning

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Decisions
X

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Planning
Commission
Decisions by
Residents
X
Subsequent
Appeals
X

Page 24 ends

Permits
X

Page 23 ends

Non-Profits
X

Page 24 ends

Reviews – Fences
X
Page H-1.15

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 6
Adopted April 13, 2021August 23, 2022
Appeals of
Planning
Commission
Decisions by NonResidents
X

Page 23 ends

Reviews – Other
X

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Control
X

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Permits
X

Page 23 ends

Reviews
X

Page 23 ends

Amendments
X

Page 24 ends

not listed
elsewhere
X
Reviews by
Community
Development
Director of
Planning
Commission
X

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Permitting
X

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Compliance
Letters
X

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Awnings
X

Page 23 ends

other
X

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Ordinance
Amendments
X
Building and safety

Page 28 ends

Existing Building
Electrification
X
Building Permits X
Mechanical
Permits
X
Electrical Permits X
Plumbing Permits X
Consultant Review X
Page H-1.16

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 7
Adopted April 13, 2021August 23, 2022
Low recovery expectations
Low to zero recovery is expected for services in this category to maintain open and accessible government processes for the public, encourage environmental sustainability and encourage compliance with regulatory requirements. Example of Low Recovery items:
x Planning – The fees for applicants who wish to appeal a Staff Decision or for a Menlo Park resident or neighbor from an immediately adjacent jurisdiction who wishes to appeal a decision of the Planning Commission is purposefully low to allow for accessibility to government processes. x Planning – Temporary sign permit fees are low so as to encourage compliance. x Building – The elimination or reduction of building permits for solar array installations is consistent with California Government Code Section 65850.5, which calls on local agencies to encourage the installation of solar energy systems by removing obstacles to, and minimizing costs of, permitting for such systems. x Building- The elimination or reduction of building permit fees for projects that involve electrification of existing buildings to support the 2030 Climate Action Plan goal to electrify 95 percent of existing buildings by 2030.

Medium recovery expectations
Recovery in the range of 30% to 70% of the costs incurred in the delivery of the service reflects the private benefit that is received while not discouraging compliance with the regulation requirements. x Planning – Administrative permits for fences that exceed the height requirements along Santa Cruz Avenue are set at mid-level to encourage compliance.

High recovery expectations
Cost recovery for most development review services should generally be high. In most instances, the City’s cost recovery goal should be 100%.
x Planning – Subsequent Appeals - The fees for applicants who are dissatisfied with the results of a previous appeal of an administrative permit or a decision of the Planning Commission should be at 100% cost recovery. x Planning – Most of the Planning fees charged are based on a “time and materials” basis, with the applicant/customer being billed for staff time (at a rate that includes overhead cost allocations) and the cost of actual materials or external services utilized in the delivery of the service. x Building – Building fees use a cost-basis, not a valuation basis, and are flat fees based on the size and quantities of the project.

Public Works – engineering transportation, and maintenance

1. Engineering and Transportation (public improvement plan checks, inspections, subdivision requirements, encroachments)

2. Transportation (red curb installation, truck route permits, traffic signal repairs from accidents)

3. Maintenance (street barricades, banners, trees, special event set-up, damaged city property) Master fee
schedule page #’s
General
categorization of
programs,
services, activity,
and facilities
Low cost recovery
(0-30%)
Mid cost recovery
(30-70%)
High cost recovery
(70-100%)
Engineering

Page 25 ends

Environmental
X
Appeals to
Environmental
Quality Commission
and City Council
X
Bid Packages X

Page 19 ends

Permits for CityX
Page H-1.17

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 8
Adopted April 13, 2021August 23, 2022
mandated repair
work (nontemporary)

Page 25 ends

Removal Permits 1-
3 trees
X

Page 19 ends

Details
X

Page 20 ends

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Inspections
X

Page 20 ends

Real Property X

Page 19 ends

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Compliance
X

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Dedications
X

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Adust/Merger
X

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Permits
X

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Processing Fee X

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Permits after first 3
trees
X

Page 16 ends

Permits
X
Transportation

Page 22 ends

Installation
X

Page 22 ends

Accident
X

Page 22 ends

Maintenance

Page 22 ends

Cruz Avenue
X

Page 22 ends

replacement
X

Page 22 ends

– for-profit use
X
Page H-1.18

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 9
Adopted April 13, 2021August 23, 2022

Page 22 ends

– for non-profits use
X

Page 22 ends

property
X
Low recovery expectations
Low to zero recovery is expected for services in this category as the community benefits from the service. In general, low cost services in this group provide a community-wide benefit. These services generally are intended to enhance or maintain the livability of the community and therefore require the removal of a cost barrier to encourage use. However, in some instances the maximum fee that can be charged is regulated at the State or Federal level and therefore the City fee is not determined by City costs (truck route permits, copies of documents). Examples of Low Recovery items:
x Maintenance – Tree Plantings is classified as a low cost recovery fee to replacement of trees removed due to poo health and to encourage new tree plantings.
x Transportation – Red Curb Installation is classified as a low cost recovery fee for support traffic/parking mitigation requests to address safety concerns of residents and businesses. x Transportation – Truck Route Permits Fees – maximum fee set by State Law. x Engineering – Heritage Tree Appeals is classified as a low cost recovery fee to insure that legitimate grievances are not suppressed by high fees.
x Engineering – Bid Packages are provided at a low cost to encourage bid submissions thereby insuring that the Ci receives sufficient bids to obtain the best value for the project to be undertaken.

Medium recovery expectations
Recovery in the range of 30% to 70% of the costs incurred in the delivery of the service. Typically, both the community and individuals benefit from these services.
x Engineering – Encroachment Permits for City-mandated repairs are classified as a medium cost recovery. Since the property owner is paying for the cost of construction but is required by ordinance to perform it promptly, a discounted fee for the permit is appropriate.

High recovery expectations
Recovery in the range of 70% to 100% when user fees charged are sufficient to fully recover costs of providing the service. Individual benefit is foremost and minimal community benefit exists. Most services provided by the Public Works Department fall in this area.
x Engineering – Encroachment Permits where the public right of way is used or impacted on a temporary or permanent basis for the benefit of the permittee. Debris Boxes are such an example x Transportation – Traffic Signal Accident repair cost is the responsibility of the driver/insurer. x Maintenance – Weed Abatement performed by Public Works staff to address ongoing code violation. x Maintenance – Banners on Santa Cruz Avenue and El Camino Real.

Public safety – police services
(Case Copies, False Alarms, Parking Permits, Abatements, Emergency Response, Background Investigations, Tow Contract)
Master fee
schedule page #’s
General
categorization of
programs,
services, activity,
and facilities
Low cost recovery
(0-30%)
Mid cost recovery
(30-70%)
High cost recovery
(70-100%)

Page 14 ends

Page 15 ends

Residents
X

Page 1 ends

Page 14 ends

Page 16 ends

Permits
X
Page H-1.19

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 10
Adopted April 13, 2021August 23, 2022

Page 16 ends

Permits
X

Page 15 ends

– Code Enforcement
X

Page 15 ends

Retrieval
X

Page 14 ends

Risk
X

Page 15 ends

Service Contract
X

Page 15 ends

Page 14 ends

Risk
X

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Letter
X

Page 14 ends

Appearance
X

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Documents
X

Page 15 ends

Investigations
X

Page 14 ends

Response
X

Page 15 ends

Page 18 ends

Low recovery expectations
Low to zero recovery is expected for services in this category as the community generally benefits from the regulation of the activity. The regulation of these activities is intended to enhance or maintain the livability of the community. However, in some instances the maximum fee that can be charged is regulated at the State or Federal level and therefore the City fee is not determined by City costs (copies of documents).

Medium recovery expectations
Recovery in the range of 30% to 70% of the costs of providing the service. Both community and individuals benefit from these services.
x False Alarm – primarily residential and low cash volume retail. Alarm response provide a disincentive to crime activity. However excessive false alarms negatively impact the ability of prompt police response to legitimate alarms.

High recovery expectations
Recovery in the range of 70% to 100% when user fees charged are sufficient to recover costs of the service provided. Individual benefit is foremost and minimal community benefit exists. Items such as False Alarm, DUI Emergency Response, Vehicle Releases, Unruly Gathering, and Abatements are punitive in nature and the costs should not be funded by the community. Items such as Good Conduct Letter, Preparation Fees, Research Fee, Page H-1.20

USER FEE COST RECOVERY
City Council Policy #CC-1022-001025 11
Adopted April 13, 2021August 23, 2022
Finger Printing, Background Investigations, and Notary Service primarily benefit the individual. 100% of the cost for services in these areas is typical.
x Overnight Parking Permits – the fee charged for One Night Parking Permits fall into Low Cost Recovery, however when combined with the fees collected from the issuance of Annual Permits the result is the program should achieve High Cost Recovery.
x Street Closure – primarily residential for activities within a defined area. This service is provided for public safety and therefore is provided at a rate below 100% cost recovery.

Library services
(Library Cards, etc.) – fees are aligned with the fees established by the Peninsula Library System. No overdue fines will be charged.

Administrative services
(Copying Charges, Postage, etc.) – fees are primarily set by regulations and are generally high cost recovery of pass-thru charges.

Procedure history
Action Date Notes
Procedure adoption March 9, 2010
Procedure updated April 13, 2021
Procedure updated August 23, 2022 Addition of building permit fee reductions for existing building
electrification projects.

Page H-1.21
Public Works

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-165-CC
Public Hearing: Adopt a resolution to abandon the public service easements within the properties at 141 Jefferson
Drive, 180 Constitution Drive and 186 Constitution
Drive (Menlo Uptown)
Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment A) ordering the vacation and abandonment of public service easements within the properties at 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive (Menlo Uptown) associated with the proposed redevelopment of the project site.

Policy Issues
In order to abandon public service easements, the City is legally required to go through a multistep process as specified by the State of California Streets and Highways Code, Section 8300 or can abandon public service easements through a tentative map as provided for in the Subdivision Map Act (California Government Code Section 66499.20.2.) Since this abandonment was not included on the approved vesting tentative map for the proposed project, the multistep abandonment process from the California Streets and Highways Code Section 8300 applies. Public service easements are defined as a right-of-way, easement, or use restriction acquired for public use by dedication or otherwise for sewers, pipelines, pole lines, electrical transmission and communication lines, pathways, storm drains, drainage, canal, water transmission lines, light and air, and other limited use public easements other than for street or highway purposes.

Background
In September 2021, the City Council certified the final environmental impact report, and approved the use permit, architectural control, below market rate housing agreement, community amenities operating covenant, and vesting tentative map for the Menlo Uptown project located on three contiguous parcels at 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive. The project demolished existing single-story office and industrial buildings and is currently constructing 441 rental units within two sevenstory buildings, 42 for-sale condominium townhome units within six three-story buildings, and approximately 2,940 square feet of commercial space.

In accordance with the requirement to place utilities underground within new easements on the site, the project is requesting that the City abandon the existing public service easements.

On May 24, 2022, the City Council approved the final map for the project, which established new public access easements and an emergency vehicle access easement. The approved final map did not address the abandonment or creation of easements related to site utilities.

AGENDA ITEM H-2 Page H-2.1
Staff Report #: 22-165-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Abandonment procedure
Since the requested abandonment was not included on the vesting tentative map, as provided for in the Subdivision Map Act, the multistep process, per the California Streets and Highways Code Section 8300, applies to this abandonment. This abandonment process requires City Council adoption of a resolution of intention to abandon public easements, Planning Commission review for conformance with the general plan and recommendation to City Council, and a public hearing by City Council and a resolution ordering the vacation and abandonment of the public easements.

On June 28, 2022, the City Council adopted Resolution No. 6748 (Attachment A, Exhibit A) declaring intention to abandon public service easements associated with the noted properties, referring the matter to the Planning Commission for a recommendation on general plan consistency, and setting a date for a public hearing by City Council. A hyperlink to the agenda from that meeting is included as Attachment B.

At its July 25, 2022, meeting, the Planning Commission reviewed the proposed abandonment and adopted Resolution No. 2022-16 (Attachment A, Exhibit B) determining the abandonment was compatible with orderly development and consistent with the City’s general plan, and recommending to the City Council that the public service easements within the noted properties be abandoned as proposed. A hyperlink to the agenda from that meeting is included as Attachment C.

Analysis
Collectively, all easements proposed for abandonment are considered public service easements within the context of the Streets and Highways Code. Each of the easements are described in more detail as follows and as illustrated in exhibits associated with Resolution No. 6748:
• Along the southerly property line of the townhome development, there is a five-foot wide public utility easement proposed for abandonment. There is also a five-foot wide wire clearance easement (for overhead electrical wires) that is proposed for abandonment, which is immediately adjacent and parallel to the aforementioned public utility easement. Jointly, the two easements represent 10 feet of total width along the southerly property line of the townhome development. • Along the easterly property line of the multifamily building B, there is a 15-foot wide public utility easement proposed for abandonment.

A public storm drain easement is proposed to remain. The storm drain easement runs along the shared parcel boundary between the townhome development and multifamily building A and is 10 feet in total width.

Currently, the existing easements proposed for abandonment contain overhead electric and communications facilities. The applicant has obtained “no objection” letters for the easement abandonment from all relevant public utility agencies. The abandonment would be compatible with orderly development because existing overhead electric and communication lines will be placed underground in new easements and re-routed accordingly on the subject properties. The new easements will benefit the redevelopment of the site by allowing greater flexibility in site design. The applicant will be prohibited from placing any permanent structures within the proposed new utility easements.

The August 23, 2022 public hearing is the final step in the California Streets and Highways Code’s multistep process for abandonment of public service easements. Should the City Council consider the abandonment favorably, a resolution ordering the vacation and abandonment of the public service easements within 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive would be adopted. Staff has advertised notices of the public hearing in print newspaper and at the project site in accordance with the requirements Page H-2.2
Staff Report #: 22-165-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org of the California Streets and Highways Code.

The resolution ordering the vacation and abandonment will only be recorded following the recordation of the new easements required for relocation and undergrounding of existing utilities.

Impact on City Resources
There is no direct impact on City resources associated with the actions in this staff report. The fee for staff time to review and process the abandonment has been paid by the applicant.

Environmental Review
The proposed public service easement abandonment is Categorically Exempt under Class 5, minor alterations in land use, of the current State of California Environmental Quality Act Guidelines.

Environmental review of the project was subject to separate action, with the final environmental impact report certified by City Council September 14, 2021.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. Additionally, the public hearing was noticed in print newspaper August 12 and August 19, 2022, as well as notifications posted at the project site August 12, 2022.

Attachments
A. Resolution to vacate and abandon public service easements B. Hyperlink – June 28, 2022, City Council agenda (Item E5):
menlopark.org/files/sharedassets/public/agendas-and-minutes/city-council/2022- meetings/agendas/20220628-city-council-agenda-packet.pdf C. Hyperlink – July 25, 2022, Planning Commission agenda (Item F3):
menlopark.org/files/sharedassets/public/agendas-and-minutes/planning-commission/2022- meetings/agendas/20220725-planning-commission-agenda-packet.pdf Report prepared by:

Eric Hinkley, Associate Engineer
Report reviewed by:

Theresa Avedian, Senior Civil Engineer
Tanisha Werner, Assistant Public Works Director - Engineering Page H-2.3
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK

DECLARING THE VACATION AND ABANDONMENT OF PUBLIC SERVICE EASEMENTS AT 141 JEFFERSON DRIVE, 180 CONSTITUTION DRIVE and 186 CONSTITUTION DRIVE
WHEREAS, on June 28, 2022, the City Council of the City of Menlo Park adopted Resolution No. 6748, as shown in Exhibit A, declaring the intention of the City to abandon the public service easements within the properties at 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive, and
WHEREAS, on July 25, 2022, the Planning Commission held a public hearing on this subject to consider the aforementioned proposed abandonment and adopted Resolution No. 2022-16, as shown in Exhibit B, finding the proposed abandonment consistent with the General Plan and recommending that the City Council approve the requested abandonment as proposed, and WHEREAS, a public hearing was held before the City Council of the City of Menlo Park regarding the forgoing matter on August 23, 2022, and
WHEREAS, a notice of said public hearing was duly made by print publication and project site posting as required by law, and proof thereof is on file with the City Clerk of the City of Menlo Park, and
WHEREAS, no protests were filed with or received by said City Council.

NOW, THEREFORE, BE IT RESOLVED, by the Menlo Park City Council that:

The recitals set forth above are true and correct, and are hereby incorporated herein by this reference as if fully set forth in their entirety.

The City Council finds that the public service easements described in the legal description and plats attached hereto as Exhibit B and incorporated herein by this reference, should be abandoned, because they are unnecessary for present or prospective public purposes, and because abandonment of the easements from their current location would allow the project to proceed with the construction of the proposed housing units and associated site improvements, which therefore demonstrate that the public convenience, necessity, and the best interests of the residents of Menlo Park will be served by such abandonment, and The City Council hereby abandons the public service easements described on the legal description and plats, as incorporated in Exhibit B, attached hereto and made a part hereof. //
//
Page H-2.4 ATTACHMENT A
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-third day of August, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of August, 2022.

Judi A. Herren, City Clerk
Exhibits:

A. City Council adopted Resolution No. 6748
B. Planning Commission adopted Resolution No. 2022-16
Page H-2.5
RESOLUTION NO. 6748

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK

DECLARING THE INTENTION OF SAID CITY TO ABANDON PUBLIC
SERVICE EASEMENTS WITHIN THE PROPERTIES AT 141 JEFFERSON DRIVE, 180 CONSTITUTION DRIVE AND 186 CONSTITUTION DRIVE WHEREAS, the City Council of the City of Menlo Park has considered the abandonment of public service easements within the properties at 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive shown in Exhibit A, which is attached and made apart thereto; and WHEREAS, the Planning Commission is scheduled to review the proposed abandonment for consistency with the City’s General Plan at its meeting on July 25, 2022; and WHEREAS, the City Council will hold a Public Hearing on August 23, 2022 at approximately 6:00 p.m. as required by law to determine whether said public service easements shall be abandoned.

NOW, THEREFORE, BE IT RESOLVED, that a Resolution of Intention of the City Council of the City of Menlo Park does hereby propose the abandonment of public service easements within the properties at 141 Jefferson Drive, 180 Constitution Drive, and 186 Constitution Drive.

AYES: Combs, Nash, Taylor, Wolosin
NOES: None
ABSENT: Mueller
ABSTAIN: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this twenty-ninth day of June, 2022.

Judi A. Herren, City Clerk
Exhibits:

A. Abandonment of public service easements within the properties at 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive
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BKF ENGINEERS
200 4th STREET
SUITE 300
SANTA ROSA, CA 95401
(707) 583-8500
www.bkf.com
BKF ENGINEERSREUEL CHANPHONE: 408.467.9100
ADDRESS: 1730 N. FIRST STREET, SAN JOSE, CA, 95112

LOT EXISTING LOT AREA PROPOSED LOT AREA
*141 JEFFERSPN 2.75 AC 1.38 AC**180 CONSTITUTION 1.38 AC 1.38 AC**186 CONSTITUTION 0.69 AC 2.06 AC TOTAL 4.82 AC 4.82 AC
*NAMES OF PROPERTY OWNERS: CLPF GRP UPTOWN MENLO PARK, LLC**NAMES OF PROPERTY OWNERS: CLPF CRP TH MENLO PARK, LLC EXHIBIT A Resolution No. 6748 Page 2 of 2 -7190436Ā.6:25782Ā/-*Ā%%#',+!$Ȁ.(-%Ȁ$"'%Ȁ(-(.Ȁ'!),&(. "##( Page H-2.7
RESOLUTION NO. 2022-16

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MENLO PARK

DETERMINING THAT THE ABANDONMENT OF PUBLIC SERVICE EASEMENTS WITHIN THE PROPERTIES AT 141 JEFFERSON DRIVE, 180 CONSTITUTION DRIVE, AND 186 CONSTITUTION DRIVE IS CONSISTENT WITH THE GENERAL PLAN AND

RECOMMENDING THAT THE CITY COUNCIL APPROVE THE REQUESTED

ABANDONMENT
WHEREAS, the City of Menlo Park (“City”) received an application requesting abandonment of existing public service easements within the properties at 141 Jefferson Drive, 180 Constitution Drive, and 186 Constitution Drive associated with a project consisting of 483 multifamily dwelling units comprised of 441 rental units and 42 for-sale condominiums and associated commercial space to be constructed as an urgent care center (hereinafter the “Project”); and
WHEREAS, the proposed Project requests to abandon certain Public Service Easements and relocate them underground such that the Project Site is adequately served by the utilities, which requires a recommendation by the Planning Commission to the City Council; and
WHEREAS, the Planning Commission has considered the public service easement abandonment within the properties at 141 Jefferson Drive, 180 Constitution Drive, and 186 Constitution Drive shown in Exhibit A, which is attached and made apart thereto; and WHEREAS, the Planning Commission reviewed the proposed public service easement abandonment request and determined that the request complies with the General Plan goals, policies, and programs, and there have been no objections provided to the proposed abandonment by utility companies and easement holders; and WHEREAS, the Project, requires discretionary actions by the City as summarized above, and therefore the California Environmental Quality Act (“CEQA”) Public Resources Code Section §21000 et seq.) and CEQA Guidelines (Cal. Code of Regulations, Title 14, §15000 et seq.) require analysis and a determination regarding the Project’s environmental impacts; and
WHEREAS, the City is the lead agency, as defined by CEQA and the CEQA Guidelines, and is therefore responsible for the preparation, consideration, certification, and approval of environmental documents for the Project; and WHEREAS, the Project is categorically except from environmental review pursuant to Cal. Code of Regulations, Title 14, §15305 et seq. (Minor Alternation in Land Use Limitations); and
WHEREAS, all required public notices and public hearings were duly given and held according to law; and
WHEREAS, at a duly and properly noticed public hearing held on July 25, 2022, the Planning Commission fully reviewed, considered, and evaluated the whole of the record including all public and written comments, pertinent information, documents and plans, prior to taking action regarding the Project.
,7190436Ā-6:25782Ā/,*Ā) ,,'!!.Ȁ$+%"Ȁ$#$#Ȁ('.(Ȁ,$&"-"'%!$!) EXHIBIT B Page H-2.8
NOW, THEREFORE, BE IT RESOLVED that the Menlo Park Planning Commission hereby resolves as follows:

1. The Project is categorically except from environmental review pursuant to Cal.

Code of Regulations, Title 14, §15305 et seq. (Minor Alternation in Land Use Limitations).

2. The Planning Commission hereby finds that the public service easement abandonment would be compatible with orderly development, because the easements to be vacated are not necessary for public use and new public service easements will be created to allow existing utilities to be relocated and there have been no objections to the abandonment proposal.

3. The Planning Commission hereby finds that the proposed public service easement abandonment within the properties at 141 Jefferson Drive, 180 Constitution, and 186 Constitution Drive shown in Exhibit A is consistent with the General Plan and recommends that the City Council approved the requested abandonment as proposed.

SEVERABILITY
If any term, provision, or portion of these findings or the application of these findings to a particular situation is held by a court to be invalid, void or unenforceable, the remaining provisions of these findings, or their application to other actions related to the Project, shall continue in full force and effect unless amended or modified by the City.

I, Corinna Sandmeier, Acting Principal Planner and Planning Commission Liaison of the City of Menlo Park, do hereby certify that the above and foregoing Planning Commission Resolution was duly and regularly passed and adopted at a meeting by said Planning Commission on July 25, 2022 by the following votes:

AYES: Barnes, DeCardy, Do, Harris, Riggs, Thomas
NOES: None
ABSENT: Tate
ABSTAIN: None
IN WITNESS THEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this 25th day of July, 2022.
____________________________
Corinna Sandmeier
Acting Principal Planner and Planning Commission
Liaison
City of Menlo Park
Exhibits:

A. Abandonment of public service easements within the
properties at 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive
B. Plat maps and legal descriptions
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City Attorney

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-160-CC
Regular Business: Direction regarding filling of City Council vacancies Recommendation
Staff recommends that the City Council provide direction to staff on proceeding with the following options in regards to the filling of City Council vacancies for elected offices:

1. Repeal Menlo Park Municipal Code (MPMC) Section 2.04.090 in its entirety and defer to and rely solely on State law for the procedures for filling a vacancy. State law allows the City to within 60 days of the creation of a vacancy to either: (1) fill the vacancy by appointment or (2) call a special election to fill the vacancy. Alternatively, the City Council could revise Section 2.04.090 to codify, verbatim, these State law procedures for filling a vacancy, or

2. Revise MPMC Section 2.04.090 to limit the City to filling every vacancy by special election only (this option would prohibit the City from filling a vacancy by appointment), or

3. Revise MPMC Section 2.04.090 to require that a special election vacancy be filled when petitions bearing a specified number of verified signatures are filed (this option would require a mail in ballot to fill a vacancy), or

4. Revise MPMC Section 2.04.090 to allow the City Council to appoint someone to the City Council until a special election for the vacancy is held (the appointee would hold office only until the date of a special election, which would need to be immediately called to fill the remainder of the term.) Policy Issues
The preparation of an ordinance is at the discretion of City Council and there is conflict between State law and MPMC provisions relating to vacancies.

Background
City Councilmember Mueller was elected at large in 2012 and 2016. In 2020 he was elected to represent District 5 as a City Councilmember for a four-year term, which expires in 2024. City Councilmember Mueller is running for San Mateo County Board of Supervisor seat and is on the November 8, 2022 ballot. If City Councilmember Mueller is elected as a County Supervisor, a vacancy on the City Council may occur.

Analysis

1. State Law Provisions Relating to Vacancies
Government Code Section 36512 sets forth the statutory requirements relating to filling vacancies in an elective or appointed office. Subdivision (b) of that section provides two options to fill a vacancy in an elective office within 60 days from the commencement of the vacancy: either fill the vacancy by appointment or call a special election to fill the vacancy. Subdivision (b) reads in relevant part as follows:

AGENDA ITEM I-1 Page I-1.1
Staff Report #: 22-160-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

1. If the City Council calls a special election, the special election shall be held on the next regularly established election1 date not less than 114 days from the call of the special election. A person elected to fill a vacancy holds office for the unexpired term of the former incumbent.

2. If the City Council fills the vacancy by appointment, the person appointed to fill the vacancy shall hold office pursuant to one of the following:

A. If the vacancy occurs in the first half of a term of office and at least 130 days before the next general municipal election, the person appointed to fill the vacancy shall hold office until the next general municipal election that is scheduled 130 or more days after the date the City Council is notified of the vacancy, and thereafter until the person who is elected at that election to fill the vacancy has been qualified. The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office.

B. If the vacancy occurs in the first half of a term of office, but less than 130 days before the next general municipal election, or if the vacancy occurs in the second half of a term of office, the person appointed to fill the vacancy shall hold office for the unexpired term of the former incumbent.

As applied to Menlo Park, these provisions of the Government Code mean that the City has the following options for filling a vacancy, should one occur following the November 8, 2022 election:

1. Call an election. Pursuant to Government Code Section 36512(b)(1), the City Council could choose to fill the vacancy by calling a special election to fill the seat for District 5 for the remainder of City Councilmember Mueller’s term. The special election would be held on the next “regularly established election” date not less than 114 days from the call of the special election.

2. Appoint. Alternatively, pursuant to Government Code Section 36512(b)(2), the City Council could appoint someone to fill the vacancy. The process for appointment that the City Council must use is dependent on when the resignation is effective:

If the resignation is in the second half of a City Councilmember’s term: If the resignation is after December 15, 2022 (two years from the date City Councilmember Mueller was seated to office), then his resignation would be in the second half of his term of office and the person appointed to fill the vacancy would hold office for the remainder of City Councilmember Mueller’s term (until 2024.)
If the resignation is in the first half of a City Councilmember’s term: If the resignation is before December 15, 2022 but after the election November 8, 2022, then his resignation would be in the first half of his term at least 130 days before the next general municipal election, which would mean that the City Council can appoint someone until the next general municipal election and then there would be an election for a replacement who would fill the seat for the remainder of City Councilmember Mueller’s term (until 2024.)

1 While there is no definition for “regularly established election” as used in Government Code § 36512(b), it can reasonably be construed to mean an election established by the City Council following the requirements for holding a special election.

Page I-1.2
Staff Report #: 22-160-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org If the City Council chooses to appoint someone to fill a vacancy, the City Council has discretion over the process to be utilized for the appointment. There are generally two approaches to appointments used by cities: a direct appointment and an application/interview approach.

For cities that are by district, such as Menlo Park, a City Councilmember that is resigning may cast a vote on the appointment if the resignation will go into effect upon the appointment of a successor.2

2. Conflict between State law and MPMC provisions relating to vacancies The City enacted its own Ordinance No. 559 in 1974, which is codified in MPMC Section 2.04.190 relating to filling City Council vacancies. That section provides that a special election shall occur “at the next regularly scheduled election held at least 89 days after the vacancy is created.” While Government Code Section 36512(c) does allow a city to adopt an ordinance that provides a different process for filling a vacancy that process must be consistent with the specific language provided in Government Code Sections 36512(c)(1-3), which among other things, specify that the special election shall be held at the next regularly established election date not less than 114 days from the call of the special election or filing of a petition.

Because the provisions in MPMC Section 2.04.190 relating to the timing of the election conflict with the language in Government Code Section 36512(c)(1-3), the City would be preempted from relying on the timing requirements in MPMC Section 2.04.190.

According to the California Constitution, a city may not enact local laws that conflict with “general” or state laws.3 A local law conflicts with state law, within the meaning of California Constitution Article XI, Section 7, if it either (1) duplicates, (2) contradicts, or (3) enters a field which has been fully occupied by state law, whether expressly or by legislative implication.4 Any local law that conflicts with the general laws of the state are deemed void.5 Since the timing requirements in MPMC Section 2.04.190 contradict and regulate an area that is expressly reserved by the State, the conflicting language in MPMC Section 2.04.190 could not be relied upon by the City in establishing the amount of time that can elapse between the vacancy and the election.

Given the foregoing, staff recommends that the City Council either repeal or amend MPMC Section

2.04.190 before to the November election, consistent with state election laws. Because ordinances related to election matters are effective immediately upon passage, such an ordinance would be effective upon approval at a second reading (and the usual 30-day waiting period does not apply.)

3. If the City Council adopts an ordinance, the City Council could choose to hold the election by mail in ballot. The City Council could also choose to appoint someone until an election is held to fill a vacancy.

As discussed above, Government Code Section 36512(b) provides two options to fill a vacancy: appoint or call a special election to fill the vacancy. However, Government Code Section 36512(c), provides additional options for a city that enacts an ordinance which either:

1. Requires that a special election be called immediately to fill every City Council vacancy. The ordinance must provide that the special election shall be held on the next regularly established election date not less than 114 days from the call of the special election, or

2. Requires that a special election be held to fill a City Council vacancy when petitions bearing a

2 California Government Code § 36512(e.) 3
Cal.Const. art. XI, § 7.
4 California Fed. Sav. & Loan Ass'n v City of Los Angeles (1991) 54 Cal.3d 1; Candid Enters., Inc. v Grossmont Union High Sch. Dist. (1985) 39 Cal.3d 878, 885.
5 Cohen v Board of Supervisors (1985) 40 Cal.3d 277, 290; People ex rel Deukmejian v County of Mendocino (1984) 36 Cal.3d 476, 484.

Page I-1.3
Staff Report #: 22-160-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org specified number of verified signatures are filed. The ordinance must provide that the special election will be held on the next regularly established election date not less than 114 days from the filing of the petition. This option would still allow the City Council to call a special election pursuant to Government Code Section 36512 (b) without waiting for the filing of a petition, or

3. Provides that a person appointed to fill a vacancy on the City Council holds office only until the date of a special election which shall immediately be called to fill the remainder of the term. The special election may be held on the date of the next regularly established election or regularly scheduled municipal election to be held throughout the city not less than 114 days from the call of the special election.

Although the provisions in MPMC Section 2.04.190 relating to timing would be preempted, Section 2.04.190 could be amended to be consistent with one of the foregoing options for ordinances identified in Government Code Section 36512(c.)
If City Council directs staff to prepare an ordinance, staff anticipates returning with the first reading of an ordinance for City Council’s consideration at a September City Council meeting. Because ordinances related to election matters are effective immediately upon passage the ordinance would not need the typical 30 days to become effective.

Conclusion
Given City Councilmember Mueller’s candidacy for San Mateo County Board of Supervisors, there may be a City Council vacancy after the November 8, 2022 election if he is elected to that office. Since the timing requirements for filling a City Council vacancy in MPMC Section 2.04.190 contradict and regulate an area that is expressly reserved by the state, staff recommends that the City Council give direction to staff to either repeal MPMC Section 2.04.190 in its entirety or amend MPMC Section 2.04.190 in a manner that is consistent with state election laws, before the November election.

Impact on City Resources
As of August 2022, the estimated cost of consolidated election services for the one City Councilmember seat is approximately between $12,100 and $14,533.

Environmental Review
There is no action being taken and therefore no project within the meaning of the California Environmental Quality Act (CEQA.)
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. MPMC Section 2.04.190
Page I-1.4
Staff Report #: 22-160-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Report prepared by:

Nira Doherty, City Attorney
Report reviewed by:

Justin Murphy, City Manager
Judi A. Herren, Assistant to the City Manager/City Clerk Page I-1.5

2.04.190 Filling of vacancies on the City Council.

If a vacancy occurs in the office of a member of the City Council, an election shall be held to fill the vacancy.

The person elected shall hold office for the unexpired term of the former incumbent. the election shall be held at the next regularly scheduled election held at least eighty-nine days after the vacancy is created. In the event, however, that only two of the five offices are occupied, those two members of the City Council may appoint a third member of the City Council. (Ord. 559 § 1, 1974).

The Menlo Park Municipal Code is current through Ordinance 1089, passed May 10, 2022.

Menlo Park Municipal Code 2.04.190 Filling of vacancies on the City Council. Page 1 of 1 ATTACHMENT A Page I-1.6
City Manager's Office

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-164-CC
Informational Item: City Council agenda topics: September 2022 Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.

Policy Issues
In accordance with the City Council procedures manual, the mayor and city manager set the agenda for City Council meetings.

Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through September 20, 2022. The topics are arranged by department to help identify the work group most impacted by the agenda item.

Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m.

Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. City Council agenda topics: September 2022
Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk AGENDA ITEM J-1 Page J-1.1
Through September 20, 2022
Tentative City Council Agenda
# Title Department Item type City Council action
1 Approve funding for 335 Pierce Road (predevelopment CLT, loan authorization docs) CDD Regular Approve 2 Housing Element Update water supply assessment CDD Regular Adopt resolution 3 Parkline - Selection of CEQA consultant CDD Consent Contract award or amend4 Adopt Resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public CMO Consent Adopt resolution5 Approve a resolution updating the City’s conflict of interest code CMO Consent Adopt resolution 6 BlocPower: prevailing wage CMO City Council Initiated Items Decide, Direction to staff7 Proclamation: Suicide Prevention Month CMO Proclamation No action 8 Proclamation: Supporting the reopening of the Mack E. Mickelson therapeutic pool CMO Proclamation No action 9 Leaf Blower Ban CMO Study Session Direction to staff
10 Update advisory body policy with CSC start time as 6:30 p.m. CMO Consent Adopt resolution11 Ordinance first reading: Amend MPMC filling vacancy on City Council CMO, CAO Regular Decide 12 Ordinance second reading adopt: Amend MPMC filling vacancy on City Council CMO, CAO Consent Adopt ordinance 13 Approve the Parks and Recreation Commission work plan LCS Consent Approve 14 Authorize the City Manager to issue a Request for Proposals for an aquatics operator at Burgess Pool and Menlo Park Community Campus pool LCS Regular Approve15 Commemorative park amenities policy LCS Informational Receive and file16 Direction for city hosted events and observances including events based on holidays of religious origin LCS Regular Direction to staff17 MPCC project updates: Community survey, budget LCS Regular Direction to staff18 Adopt Resolution vacating 10-foot-wide Public Utility Easement at 248 Oakhurst Place PW Public Hearing Adopt resolution 19 Approve the Middle Avenue Complete Streets project preferred concept PW Regular Approve 20 Authorize the City Manager to enter into an agreement with the City of Redwood City for annual maintenance of Atherton Channel PW Consent Contract award or amend 21 Authorize the city manager to execute an agreement with the West Bay Sanitary District regarding the provision of recycled water service within Menlo Park Municipal Water Bayfront Area, and other customers within the Recycled Water Purveyor Boundary PW Consent Contract award or amend
22 Authorize the city manager to execute the public improvement agreement for Menlo Portal PW Consent Decide23 Provide direction on Ravenswood grade separation project PW Study Session Direction to staff 24 Provide direction on the continued use of level of service analysis in traffic impact analysis PW Study Session Direction to staff ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
PW-Public Works

ATTACHMENT A
Page J-1.2
Public Works

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-161-CC
Informational Item: Update on the Middle Avenue complete streets project
Recommendation
This is an informational item and does not require City Council action. This report transmits an update to the City Council on the Middle Avenue complete street project as outlined in Attachment A and summarized in Table 2, including the following major elements:
• Bicycle facility improvements/ parking removal
• Corridor traffic calming treatments
• Intersection improvements
• Blake Street closure
• Sidewalk gap closure
Policy Issues
This project is consistent with policies and programs stated in the 2016 General Plan Circulation Element (e.g., CIRC-1.7, CIRC-1.8, CIRC-2.7, etc.) These policies seek to maintain a safe, efficient, attractive, userfriendly circulation system that promotes a healthy, safe and active community and quality of life throughout Menlo Park.

This project was identified as a 2021 City Council priority and continued into 2022.

Design and implementation of bicycle facilities on Middle Avenue between El Camino Real and University Drive fulfill “Mitigation Measure TRA-2.1” of the Mitigation Monitoring and Reporting Program (MMRP) established in the 500 El Camino Real (i.e., Middle Plaza) project final environmental impact report (FEIR) approved in 2017.

Background
Middle Avenue is an important part of the Menlo Park transportation network, fronting Safeway Plaza, Nealon and Lyle Parks, senior centers, preschool and other community amenities. The street is used by people walking, bicycling, and driving for both local and through trips. Children on bicycles use Middle Avenue as a route to Hillview Middle School and Oak Knoll Elementary School. Others use it to access the bicycle bridge at the south end of San Mateo Drive to reach Stanford University.

Middle Avenue is currently a Class III bicycle route (i.e., bicycles and vehicles share space) due to on-street parking on both sides. Removal of parking on one or both sides of the street is required to establish Class II bicycle lanes (i.e., bicycles and vehicles have dedicated space.) Continuous sidewalks are provided on the north side of the street, but are intermittent on the south side of the street.

AGENDA ITEM J-2 Page J-2.1
Staff Report #: 22-161-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Based on results of a 2020 citywide speed survey, as well as the anticipated opening of Middle Plaza, the City Council directed staff to conduct a complete street study for Middle Avenue with the following objectives:
• Enhance bicyclist and pedestrian visibility and improve safety of all street users • Provide safe and comfortable cycling and pedestrian infrastructure and encourage sustainable mode of transportation
• Increase accessibility of the corridor by supporting improvements related to Middle Plaza and ongoing study of the grade-separated pedestrian and bicycle crossing On March 3, staff held in-person and virtual public meetings to inform residents about the project and gather feedback from the community to shape potential bicycle improvements and traffic calming options. Nearly 100 people attended the two events. Additional comments on current issues, needs, and priorities for the corridor were captured through an online public survey that received over 600 responses.

On May 11, staff presented to the Complete Streets Commission (Commission) a summary of community feedback from the public meetings and online surveys. The community overwhelmingly supported implementing traffic calming measures to address safety concerns for all travel modes. A majority of meeting participants and survey respondents also preferred removing parking on at least one side of the street to install bicycle lanes. This preference for parking removal was consistent across residents who live on Middle Avenue, on nearby streets, and in other parts of the City.

The following summarizes the community and Commission feedback:
• Bicycle facility and parking
• Develop two bicycle lane options – one with parking removed on one side and one with parking removed on both sides, including reconfiguration of Nealon Park frontage parking • Examine property lot size, driveway capacity, distance to school, and distance to nearest cross street to guide potential parking removal
• Traffic calming measures
• Explore multiple traffic calming measures at El Camino Real, Blake Street, University Drive, Arbor Road, San Mateo Drive, and Olive Street to reduce vehicle speeds on Middle Avenue • Others
• Conduct a parking demand evaluation at Nealon Park and propose frontage parking configuration options
• Explore the possibility of eliminating westbound right turn lanes on Middle Avenue at University Drive and Olive Street to improve pedestrian and bicycle safety • Evaluate feasibility and explore a temporary trial phase in response to residents request to close Blake Street, between Middle Avenue and College Avenue
• Evaluate circulation at the Safeway and Shell gas station driveways near El Camino Real and Middle Avenue
Analysis
Staff used the community and Commission feedback summarized above, and developed refined conceptual design options for the corridor. On July 13, the Commission received a presentation on these options for the Middle Avenue complete street project that included:
• Bicycle facility improvements
• Intersection improvements
Page J-2.2
Staff Report #: 22-161-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org • Corridor traffic calming treatments
• Blake Street pilot closure
• Sidewalk gap closure
The design and implementation of bicycle facilities on Middle Avenue between El Camino Real and University Drive will be fulfilled by Stanford as part of the Middle Plaza MMRP. As a result, exhibits of the corridor are generally shown in two sections, divided at University Drive to correspond to the appropriate implementing party (i.e., Stanford and the City.) For simplicity, the intersection design options are shown as a separate exhibit, as these options could be paired with any of the bicycle facility options. A hyperlink of the July 13 Commission meeting staff report is included as Attachment A.

Bicycle facility improvements
Staff conducted a Nealon Park parking demand evaluation at multiple times of day on four separate days (i.e., two weekdays and two days over one weekend), three of which had pre-scheduled events at Nealon Park. The evaluation coincided with the temporary closure of the Nealon Park frontage parking area for the installation of a new sidewalk. The temporary closure did not result in parking challenges on either weekday evenings or weekends (Attachment C.) The highest usage time was Saturday morning, with 96 vehicles parked (91 percent occupancy), including six in unmarked spaces and nine unused non-handicap parking spaces. The average parking utilization for Saturday, which had the most use, was 83 percent.

In response to public and Commission feedback, including the option of reconfiguring the Nealon Park frontage parking spaces for other uses, three options were developed (Attachment D, all dimensions are approximate):
• Option 1 (entire corridor): Class II bicycle lanes with a two-foot buffer on each side. Parking would be removed on one side.
• Option 2 (entire corridor): Class II bicycle lanes with a four-foot buffer on each side. Parking would be removed on both sides.
• Option 3: El Camino Real to University Drive only (could be paired with either Option 1 or 2 between University Drive and Olive Street)
• North side: Two-way Class IV separated bikeway or Class II buffered bicycle lane • South side: Preserve parking or provide Class II bicycle lane (without a buffer) All design options would reduce the travel lanes to 10 feet and provide at least five-foot wide bicycle lanes.

A table summarizing the advantages and disadvantages of each option can be found in the July 13 Commission staff report (Attachment B.) The Commission reviewed these options and expressed a preference for Option 1 because it provides continuous permanent bicycle lanes while preserving parking for residents, especially residents of the multifamily properties. The Commission also requested that staff explore additional opportunities for parking removal where it appeared feasible.

For any of the options above, the bicycle facility in front of Nealon Park could be placed within the current perpendicular parking spaces by reconfiguring them to parallel parking spaces. The loss of parking in front of the park could be partially offset by restriping the Nealon Park parking lot to gain approximately 10 additional spaces, for a net loss of approximately 20 parking spaces.

Traffic calming treatments
Staff explored various traffic calming measures to address speeding vehicles, cut-through traffic, and pedestrian and bicycle safety concerns. A summary of the advantages, disadvantages, and expected cost for each individual traffic calming measures considered for the project can be found in the July 13 Commission staff report (Attachment B.)
Page J-2.3
Staff Report #: 22-161-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Table 1 summarizes the locations and recommended measures with the objective of providing lower vehicular speeds and safer crossing opportunities (See Attachment D for illustration.) Table 1: Proposed traffic calming measures
Locations Issues/challenges Potential traffic calming measures Blake Street
Located across from Nealon Park, high
volume of pedestrians and bicyclists crossing
street at Blake Street
• Raised crosswalk
• Flashing beacons*
Arbor Road Located across from Lyle Park, church and
preschool
• Raised crosswalk
• Flashing beacons
San Mateo Drive Road alignment not feasible for traffic circle • All-way stop signs
• Bulb-out/Curb extension on Middle
Avenue
Olive Street T-intersection not feasible for traffic circle • Bulb-out/Curb extension on Middle Avenue
Locations TBD Speeding, education • Speed feedback signs (2 each direction) • Speed tables (2)
* A rectangular rapid flashing beacon was recently installed at this location as part of the Nealon Park sidewalk project Blake Street closure
Blake Street is a 30 feet wide Local Access road located directly across from Nealon Park. It connects Middle Avenue to College Avenue. Residents on Blake Street raised concerns of excessive cut-through traffic while having high pedestrian activities on the street due to its direct connection between the broader Allied Arts neighborhood and Nealon Park and Downtown. Residents submitted a petition to explore a pilot closure of Blake Street.

At the recommendation of the Commission, staff met with Blake Street residents and discussed potential trial phase options to implement a temporary Blake Street closure. Generally, residents supported closing vehicular access to Middle Avenue while maintaining access to College Avenue. Any pilot closure would be designed to permit access by emergency vehicles, pedestrians and bicyclists.

Intersection improvements
Staff evaluated potential intersection improvements at three locations:
• El Camino Real
• University Drive
• Olive Street
El Camino Real
Based on community and Commission feedback, staff evaluated the following (illustrated in Attachment E):
• Intersection improvements at El Camino Real and Middle Avenue • Circulation improvements from the nearby Safeway and Shell gas station driveways along Middle Avenue
The Middle Avenue pedestrian and bicycle undercrossing is planned to connect to the plaza within the Middle Plaza development and is expected to significantly increase the number of bicyclists and pedestrians crossing El Camino Real at Middle Avenue. With the objective of enhancing safety and visibility at this crossing, staff evaluated a protected intersection as a long term improvement. A protected intersection provides a path of travel for bicyclists that is separate from the vehicular path and is signalized to allow for separated travel movements. While protected intersections have substantial safety benefits for bicyclists Page J-2.4
Staff Report #: 22-161-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org and pedestrians, their use is most appropriate at the intersection of two separated bicycle facilities and may be most appropriate to explore as part of any future development of a bicycle facility along El Camino Real.

Staff also explored an alternate approach, called a dedicated intersection, which has some of the features of a protected intersection but does not require bike lanes on all approaches and would generally require less space to construct. Both options were determined to require easements on private property or acquisition of right-of-way, and further coordination with Caltrans. As part of any future intersection improvement, staff would also explore relocation of signal poles and equipment if feasible.

Near El Camino Real, there are two driveways accessing the Shell gas station on El Camino Real and two on Middle Avenue (one via Alto Lane.) Across the street, the Safeway driveway is located approximately 190 feet from El Camino Real.

At the July Commission meeting, staff recommended pursuing closing the Shell gas station driveway on Middle Avenue that is closest to El Camino Real, conditioned on mutual agreement with the property owner.

Closing this driveway would reduce conflicts between vehicles that access the gas station, vehicles using Middle Avenue and bicyclists and pedestrians.

For the Safeway plaza driveway, staff presented two possible changes:

1. Retain all inbound access and restrict outbound left turn

2. Relocate the driveway further west on Middle Avenue, away from El Camino Real The first change would require vehicles wishing to travel northbound on El Camino Real to first get on southbound El Camino Real and make a U-turn at Middle Avenue. The second change would require additional coordination and reconfiguration of parking spaces at the Safeway plaza, likely without any change to the parking supply.

University Drive
With the objective of improving crossing conditions, staff explored removing the right turn pockets along Middle Avenue at University Drive and considered a mini-roundabout at University Drive. Currently there is one right turn pocket at each intersection (in the westbound direction, heading away from El Camino Real.) To understand the operational impact of removing the right turn pocket, staff reviewed intersection analyses at Middle Avenue and University Drive from the Middle Plaza FEIR. According to the analyses, removing the right turn pocket would likely add approximately four vehicles to the existing left/through lane during the evening peak period under the cumulative scenario (i.e., Year 2040.) A table summarizing the intersection level of service results can be found in the July 13 Commission staff report (Attachment B.) Staff also evaluated the potential for a mini-roundabout. A mini-roundabout is a generally a small version of a roundabout, designed primarily for residential streets that do not experience a significant amount of large trucks (i.e., trucks tend to be package delivery vehicles) and thus can have a smaller inner circle, consistent with the design of residential streets.

Using the latest national guidance, staff identified that a mini-roundabout is feasible at this intersection (Attachment F.) A mini-roundabout has potential benefits and trade-offs, including:
• Safety benefits from reduced speeds and conflict points • Reduced intersection delay due to all-way yield for vehicles • Reduced crossing distance for pedestrians due to the use of bulb outs and the elimination of separate turn lanes
• Need for vehicles and bicycles to share the travel path through the roundabout itself, though ramps can Page J-2.5
Staff Report #: 22-161-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org be provided to allow less confident bicyclists to use the sidewalk instead Olive Street
Staff reviewed the pedestrian and vehicle volumes and concluded that eliminating right-turn lane on Middle Avenue in favor of bulb outs or other pedestrian improvements is not anticipated to generate significant intersection operation deficiencies.

Due to the T-intersection configuration, with Middle Court slightly offset from the intersection, a miniroundabout was not considered.

Sidewalk gap closure
Currently, Middle Avenue has continuous sidewalk on the north side and intermittent sidewalk on the south side that has been constructed as properties redeveloped. Through this project, the community and Commission expressed support to complete the missing gaps to provide a continuous sidewalk on the south side. Based on the construction cost of a recent sidewalk project, staff estimated that up to $4 million would be needed to complete approximately 3,000 feet of missing sidewalk.

Construction of a sidewalk on the south side of the street could take place within the City right-of-way, but would require removal of a number of street trees, including some heritage trees, as well as landscape features and irrigation in front of numerous residences.

Recommendations
Table 2 summarizes Commission recommendations from the July 13 meeting. Staff supports all of the Commission’s recommendations listed below. Staff anticipates returning to the City Council for consideration of the project September 13.

Table 2 –
Commission recommendation
Elements Commission recommendation
Bicycle facility/ parking
removal
• Supported new bicycle lanes and preferred parking removal on one side • Suggested incorporating bus stops and shared pedestrian/ bicycle space into final design
• Request that staff explore options for additional parking removal where feasible.

Deferred final parking retention decision to staff*
Corridor traffic calming • Supported staff recommendations • Supported trial closure of Blake Street
El Camino Real
intersection
• Supported dedicated intersection
• Supported a leading pedestrian interval as a short term improvement • Supported evaluation of no right turn on red on eastbound and protected left turn phases on Middle Avenue as long term improvements
Safeway and Shell gas
station driveways
• Supported ongoing monitoring of conditions at the Safeway driveway but no changes • Supported Shell gas station driveway closure
University Drive
intersection
• Supported right turn removal for bulbouts
• Supported pilot of a mini-roundabout and potential permanent installation pending outcome of the pilot
Olive Street intersection • Supported right turn removal for bulbouts Sidewalk gaps • Supported continuous sidewalk
* Staff has reviewed and believes that the locations where additional parking removal may be appropriate include near intersections and speed tables/raised crosswalks (to improve sightlines) and near Lyle Park and the New Community Church because of availability of parking in on-site lots and on side streets.

Page J-2.6
Staff Report #: 22-161-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Impact on City Resources
Funds for project evaluation and improvement design are identified in the City’s Capital Improvement Plan in the amount of $200,000, as adopted by City Council. Design and construction for improvements along Middle Avenue between El Camino Real and University Drive would be funded by Stanford. Improvements along Middle Avenue between University Drive and Olive Street would require additional funding.

Environmental Review
The Middle Avenue complete street project is categorically exempt under the California Environmental Quality Act Article 19, § 15301 Existing Facilities - Class I since it involves minor construction on a public street. No additional vehicle miles traveled or roadway capacity will be added as a result of implementation of future bicycle lanes and traffic calming measures.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. Additional public outreach was achieved by sharing meeting information on the project website and sending an email to the project interest list.

Attachments
A. Middle Avenue complete streets study summary presentation slides B. Hyperlink – July 13, 2022, Commission Staff Report: menlopark.org/files/sharedassets/public/agendasand-minutes/complete-streets-commission/2022-meetings/agendas/20220713-csc-agendapacket.pdf#page=36 C. Nealon Park parking demand evaluation
D. Conceptual bicycle facility design plan
E. El Camino Real intersection
F. University Drive intersection
Report prepared by:

Kevin Chen, Senior Transportation Engineer
Esther Jung, Associate Civil Engineer
Report reviewed by:

Hugh Louch, Assistant Public Works Director – Transportation Page J-2.7
1 MIDDLE AVENUE

COMPLETE STREETS PROJECT
City Council Information Item | August 23, 2022
 Project Goals
 Background
 Public Outreach Summary
 Conceptual Design Options

1. Bikeway Design

2. Traffic Calming Measures

3. Intersection Treatments
 Complete Streets Commission Recommendations
AGENDA
2 ATTACHMENT A Page J-2.8
2 PROJECT GOALS
 Enhance bicyclist and pedestrian visibility and improve safety of all users
 Provide safe and comfortable cycling and pedestrian
infrastructure and encourage sustainable mode of transportation  Increase accessibility of the corridor by supporting improvements related to Middle Plaza and ongoing study of the grade-separated pedestrian and bicycle crossing

PROJECT GOALS
4 Page J-2.9
3 BACKGROUND
 65’ City right of way
 42’ wide curb to curb
 Edge lanes with parallel parking
 No separation for bicyclists
 Varying speed limit

BACKGROUND
6  65’ City right of way
 42’ wide curb to curb
 Edge lines with
parallel parking
 No separation for
bicyclists
 Speed limit varies –
25 to 30 MPH +
new 15 MPH school
zones
Page J-2.10
4 BACKGROUND: PLANNING HISTORY
7 Date Description
October 2017 500 El Camino Real Development –
Stanford University is responsible for bicycle facility design/implementation from El Camino Real to University Drive
October 2020 Speed Limit Survey –
City Council directed staff to provide traffic calming options on Middle Avenue to achieve a 25 mph zone
November 2020 Transportation Master Plan –
Adopted the plan for Class II bicycle lane on Middle Avenue between El Camino Real and Olive Street
March 2021 High Priority Project –
City Council directed staff to add Middle Avenue traffic calming project to the work plan as a complete street project
March 2022 Community Meeting and Online Survey
Page J-2.11
5 PUBLIC OUTREACH
 Publicity
– Over 2,000 postcards to local businesses and residences – Changeable Message Signs
– Social media, website, press release
 Public meetings – March 3, 2022
– In-person at Nealon Park tennis court
– Virtually via Zoom
– About 100 total participants
 Online survey
– Over 600 respondents
– 10% live on Middle Avenue
– 80% live nearby
– 10% live elsewhere in the City

PUBLIC OUTREACH EFFORTS
In person outreach (in the rain) 10
Page J-2.12
6  Overall support for bicycle and pedestrian improvements  Concerns about bicycling safety, especially for children  Some concerns expressed about removal of street parking  Concerns about speeding vehicles and the lack of traffic calming to slow down vehicles
 Concerns about larger trucks traveling on Middle Avenue

PUBLIC MEETING FINDINGS
11  Most respondents use Middle frequently
 Respondents travel on Middle Avenue
using all modes

ONLINE SURVEY
12 95%
59%
63%
3%
Drive
Bike
Walk
Other
How do you travel on Middle Avenue?
59%
29%
10%
2%
How frequently do you
travel on Middle Avenue?
Daily
A few times per week
A few times per month
Several times a year
Page J-2.13
7  All groups prefer removal
of parking on one or both
sides of the street
 Limited support for partial
parking restrictions
 Several respondents and
public meeting
participants
recommended
reconfiguring or removing
frontage parking at
Nealon Park

ONLINE SURVEY

BIKE LANE/PARKING REMOVAL PREFERENCES
13 45%
50%
53%
54%
63%
41%
29%
37%
36%
34%
28%
40%
26%
13%
11%
11%
10%
19%
Live on Middle
Avenue
Live nearby
Visit parks
Commute
Get to and from
school
Other
Parking Removal Preference by User Group
Remove both sides Remove one side Do not remove or Partial removal  Respondents flagged speed, visibility of pedestrian crossings, and sidewalk gaps as concerns along Middle Avenue
 Specific feedback included need for safe pedestrian crossings at – Nealon Park / Blake Street
– Lyle Park / Arbor Road
– San Mateo Drive
– University Drive

ONLINE SURVEY

TRAFFIC CALMING MEASURES
14 40%
58% 50%
39%
31%
32%
22% 12% 18%
Speed of vehicle traffic Visibility/safety of
pedestrian crossings
Availability of sidewalks
Concerns along Middle Avenue
Very Important Somewhat Important Not Important
Page J-2.14
8  Majority supported traffic calming measures
 About 10 percent suggested that traffic calming features are not a good solution for Middle
 Suggestions received included:
– Chicanes/Islands
– Speed limit signs
– Stop signs
– Traffic enforcement
– Bicycle education
– Additional study
on nearby streets

ONLINE SURVEY

TRAFFIC CALMING MEASURES
15 69%
67%
44%
22%
16%
9%
Sidewalks
Flashing Beacons
Raised Crossings
Speed Humps
Bulb Outs
Other
Complete Streets Priorities
 Respondents flagged safety of pedestrians and bicyclists crossings/separation of users as top concerns
 Desire for wayfinding and reducing traffic delays were also important, but somewhat less than other two issues

ONLINE SURVEY

EL CAMINO REAL INTERSECTION IMPROVEMENTS
16 50% 56%
31% 28%
35% 31%
43% 38%
15% 13% 26% 34%
Reduce conflicts between
right turns and
bicyclists/pedestrian
Provide separate paths for
pedestrians, bicyclists, and
vehicles
Provide wayfinding for
pedestrians/bicyclists
Minimize the delay to
vehicle travel
El Camino Real Intersection
Very Important Somewhat Important Not Important
Page J-2.15
9 CONCEPTUAL DESIGN

OPTIONS
 Bicycle lanes – present options that include removing on-street parking on one side and on both sides
 Traffic calming – provide recommendations measures to reduce vehicle speeds
 Others
– Conduct a parking demand evaluation at Nealon Park and propose frontage parking configuration
– Explore the possibility of eliminating westbound right turn lanes at University Drive and Olive Street
– Explore a temporary trial phase for Blake Street closure – Evaluate circulation from Safeway and gas station driveways near El Camino Real

COMPLETE STREETS COMMISSION
MAY 11, 2022 FEEDBACK TO STAFF
18 Page J-2.16
10 OPTION 1 : CLASS II BIKE LANES

WITH PARKING ON ONE SIDE
 Example section from Olive St to San
Mateo Dr – same treatment throughout
19 BICYCLE FACILITY DESIGN

OPTIONS
OPTION 2 : CLASS II BUFFERED

BIKE LANES NO PARKING
 Example section from Olive St to San
Mateo Dr – same treatment throughout
20 BICYCLE FACILITY DESIGN

OPTIONS
Page J-2.17
11 OPTION 3 : CLASS IV SEPARATED

BIKE LANES W/ OR W/O PARKING
 Example section from University Dr to
El Camino Real – only applies to this
segment
21 BICYCLE FACILITY DESIGN

SUMMARY OF BIKEWAY OPTIONS

OPTIONS ADVANTAGES DISADVANTAGES
OPTION 1:

Remove parking
on one side
 Accommodates bicyclists traveling
between neighborhoods, schools, and
other common destinations
 Maintains on-street parking on the
south side
 Retains space for delivery vehicles
 Higher risk of bicycle collisions with opening car
doors
 Limited space for bicyclists to pass other bicyclists without encroaching into the travel lane
OPTION 2:

Remove parking
from both sides  Greater distance between vehicles
and bicyclists
 Without parking, risk of “dooring”
accidents is eliminated
 No on-street parking along Middle Ave.
 Package delivery vehicles likely to use bike lane for deliveries
 Wide space (10’ or more) for bicycle lane and buffer
may lead to vehicles passing other vehicles using
the bike lane
 University Drive to El Camino Real would be more
impacted due to fewer cross streets
OPTION 3:

Separated
bikeway
El Camino Real
to University Dr
 Improves comfort and safety for
bicyclists due to separation from traffic
and limited conflict points
 Improves access to and circulation
around Nealon Park and community
center
 Potential for complicated transition from separated
bikeway to bike lanes at University Dr.
 Requires vertical separation between the bikeway
and travel lane (bollards or concrete islands),
increasing cost
 Potential to increase conflicts between drivers and
bicyclists in front of Safeway shopping center
22 Page J-2.18
12 Blake Street
23 TRAFFIC CALMING MEASURES
Arbor Road
24 TRAFFIC CALMING MEASURES
Page J-2.19
13 San Mateo Drive
25 TRAFFIC CALMING MEASURES
Olive Street
 Commission supported a trial
phase of a Blake Street closure at
Middle Avenue using signs and
removable bollards
 Retain access for emergency
vehicles, pedestrians, and
bicyclists
26 BLAKE STREET
Page J-2.20
14 SUMMARY – TRAFFIC CALMING

RECOMMENDATIONS
27 Location Proposed Traffic Calming Measure
Blake Street
Raised crosswalk
Flashing Beacons*
Pilot street closure
University Drive Bulb-out/curb extension on Middle
Arbor Road
Raised crosswalk
Flashing Beacons
San Mateo Drive
All-way stop signs
Left-turn bike pocket
Bulb-out/curb extension on Middle
Olive Street Bulb-out/curb extension on Middle
Additional Measures Speed tables
Speed feedback signs
* Installed as part of the Nealon Park sidewalk project INTERSECTION DESIGN –

EL CAMINO REAL
 Staff evaluated protected intersection
– Most appropriate if there are bike lanes on all
approaches
– Requires significant right-of-way from nearby
properties
 CSC recommended exploring a
dedicated intersection
– Provides some of the benefits of a protected
intersection for bicyclists crossing El Camino
Real
– Also requires right-of-way or easement from
nearby properties
– Image at right is conceptual – details to be
fleshed out during design
28 Page J-2.21
15 INTERSECTION DESIGN –

SAFEWAY/SHELL STATION
 Staff explored potential turn restrictions and
driveway adjustments at Safeway and Shell
gas station
 CSC recommended pursuing closure of gas
station driveway on Middle Avenue that is
closest to El Camino Real
– Requires coordination with property owner
29 Recommended closure
Existing Turning Movements
INTERSECTION DESIGN –

UNIVERSITY DR & OLIVE STREET
 Removing two right-turn pockets is not
expected to create additional congestion
– Westbound Middle Avenue at University Drive
– Westbound Middle Avenue at Olive Street
 Complete Streets Commission
recommended a pilot of a mini-roundabout
at Middle Avenue and University Drive
– Graphic at right is conceptual only, not intended to
show actual dimensions
30 Page J-2.22
16 SUMMARY – INTERSECTION

RECOMMENDATIONS
31 Location Complete Streets Commission Recommendation
El Camino Real Explore dedicated intersection*
Safeway No Changes
Shell Gas Station Explore closing the driveway on Middle* University Drive
Remove right-turn pocket
Explore pilot mini-roundabout
Olive Street Remove right-turn pocket
*condition on mutual agreement with private parties
Page J-2.23
17 COMPLETE STREETS

COMMISSION

RECOMMENDATIONS

COMPLETE STREETS COMMISSION

RECOMMENDATIONS
34 Element Commission recommendation
Bicycle facility/ parking
removal
 Supported new bicycle lanes and preferred parking removal on one side  Suggested incorporating bus stops and shared pedestrian/bicycle space into final design
 Request that staff explore options for additional parking removal where feasible. Deferred final parking retention decision to staff.

Corridor traffic calming  Supported staff recommendations.  Supported trial closure of Blake Street.

El Camino Real
intersection
 Supported dedicated intersection.
 Supported a leading pedestrian interval as a short term improvement.  Supported evaluation of no right turn on red on eastbound and protected left turn phases on Middle Avenue as long term improvements.

Safeway and Shell gas
station driveways
 Supported ongoing monitoring of conditions at the Safeway driveway but no changes
 Supported Shell gas station driveway closure.

University Drive
intersection
 Supported right turn removal for bulbouts.
 Supported pilot of a mini-roundabout and potential permanent installation pending outcome of the pilot.

Olive Street intersection  Supported right turn removal for bulbouts.

Sidewalk gaps  Supported continuous sidewalk
Page J-2.24
18 THANK YOU
Page J-2.25
Additional studies for bicycle facility design
Nealon Park Parking Utilization Study
There are 10 marked handicap parking spaces and 105 marked non-handicap spaces within the parking lot in Nealon Park (Figure 1).

Figure 1 – Nealon Park Parking Lot Layout
Parking occupancy data was collected on four days, including weekdays and weekends, while the frontage parking at Nealon Park was closed for construction of a sidewalk. Data were collected at various times of day when there were activities taking place (Figure 2). Even with little league games and other events on all of the days, maximum use only exceeding 90 percent at one observation (Saturday morning at 10 AM), and typical utilization was 80 percent or below (Table 1 and Table 2). These counts include a handful of vehicles (between 2 and 15) that were parked at unmarked spaces.

ATTACHMENT C Page J-2.26
Figure 2 – Nealon Park Parking Count Observations
Staff also observed parking demand along Middle Avenue near the park as well as along Kenwood Drive, Morey Drive, and Blake Street during event hours but found only a small number of vehicles parked at any time.

Page J-2.27
Table 1: Parking Counts at Nealon Park - Weekdays
Wednesday, 5/18/22 Thursday, 5/19/22
1pm 2pm 4pm 6pm 2pm 4pm 5pm 6pm 7pm
Handicapped Occupied 4 5 1 1 3 1 0 0 0
Non-Handicapped Occupied 72 58 49 29 61 55 63 63 69
Unmarked Spaces Occupied 10 2 7 6 15 8 7 8 9
Total Occupied 86 65 57 36 79 64 70 71 78
Vacant 39 52 65 85 51 59 52 52 46
% Occupied 82% 62% 54% 34% 75% 61% 67% 68% 74%
On-street: Middle 4 3 2 2 7 4 4 5 4
On-street: Blake 0 0 1 0 1 0 0 0 0
On-street: Morey 1 1 1 1 5 3 4 2 1

86 65
57 36
39 52
65 85
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
1pm 2pm 4pm 6pm
Wednesday
Occupied Vacant
79 64 70 71 78
51 59 52 52 46
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2pm 4pm 5pm 6pm 7pm
Thursday
Occupied Vacant
Page J-2.28
Table 2: Parking Counts at Nealon Park - Weekend
Saturday, 5/20/22 Sunday 5/21/22
10am 12pm 2pm 10am 12pm 2pm
Handicapped Occupied 1 0 0 0 2 2
Non-Handicapped Occupied 89 65 78 54 71 47
Unmarked Spaces Occupied 6 11 12 15 9 6
Total Occupied 96 76 90 69 82 55
Vacant 25 50 37 61 42 66
% Occupied 91% 72% 86% 66% 78% 52%
On-street: Middle 5 12 8 5 7 6
On-street: Blake 0 0 1 0 2 2
On-street: Morey 0 2 1 3 0 2

96 76
90 25
50 37
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
10am 12pm 2pm
Saturday
Occupied Vacant
69 82
55 61
42 66
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
10am 12pm 2pm
Sunday
Occupied Vacant
Page J-2.29
Driveway and Garage Parking Capacity
Staff performed field visits to examine lot sizes and driveway vehicle capacity to evaluate the impact of parking removal. Single family homes (SFH) on Middle Avenue typically have either oneor two-car garages/carports with driveway space to fit at least 2 additional cars. The properties on the south side have greater driveway capacity than the properties on the north side (Table 3).

Additionally, there are more single family homes on the south side of Middle Avenue between San Mateo Drive and El Camino Real and several multi-unit housing and community oriented land uses, including a church and a preschool, on the north side between San Mateo Drive and University Drive.

Table 3: Driveway and Garage Capacity
Segment Number of
SFH1
Average SFH
Garage Size
Average SFH
Driveway Capacity
Olive Street –
San Mateo Drive
North 21 1.6 2.7
South 17 1.9 2.9
San Mateo Drive –
University Drive2
North 9 1.8 2.1
South 22 1.7 2.9
University Drive –
El Camino Real
North 5 1.0 2.2
South 26 1.4 2.9
1 Not including multi-unit housing (i.e. duplex, fourplex, condominiums, etc.) 2 Church, preschool, community center, and 10 additional parcels with multi-unit housing are located on the north side of the segment between San Mateo Drive and El Camino Real Cross Street
Table 4 below shows number of cross streets within each segment. Alto Lane and Maywood Lane were excluded from the counts since street parking on these streets is not available for public. El Camino Real to University Drive would be most impacted by a removal of parking on both sides of the street since there are fewer number of cross streets to find on-street parking. Additionally, a potential closure of Blake Street would limit street parking in this segment.

Table 4: Cross Streets
Segment Number of Cross Streets
Olive Street –
San Mateo Drive1
North 4
South 4
San Mateo Drive –
University Drive2
North 4
South 4
University Drive –
El Camino Real3
North 3
South 2
1 cross street includes Olive Street, excludes San Mateo Drive 2 cross street includes San Mateo Drive, excludes University Drive 3 cross street includes University Drive. Parking is not allowed on El Camino Real Page J-2.30
Distance to School
With Menlo Park’s continuous support for bicycle network and Safe Routes to Schools program, there has been increasing number of students biking on neighborhood streets where they live and go to school. Table 4 summarizes distance from major intersections along Middle Avenue to the nearby schools.

Investing in bicycle lanes with separation from moving or parked vehicles can offer a safe and comfortable space for children to bike and encourage bicycling for other trips. While establishing bicycle safety routes only during school hours may be feasible where parking and bicycle lanes revert based on time-of-day, it would be ineffective if cars are parked outside of designated parking hours and block the bicyclists.

Table 4
Locations Hillview Middle School Oak Knoll Elementary
School
New Beginning
Preschool
Olive Street 2,200 ft (0.4 mi) 3,000 ft (0.6 mi) 2,500 ft (0.5 mi) San Mateo Drive 4,200 ft (0.8 mi) 5,000 ft (1.0 mi) 600 ft (0.1 mi) University Drive 6,200 ft (1.2 mi) 7,000 ft (1.4 mi) 1,500 ft (0.3 mi) El Camino Real 7,900 ft (1.5 mi) 8,700 ft (1.7 mi) 3,200 ft (0.6 mi) Page J-2.31

ATTACHMENT D
Page J-2.32
Page J-2.33
Page J-2.34
Right of way
may be required
Standard Intersection Treatment Dedicated Intersection
Illustrative Only
Gas Station
Driveway Access
Control cabinet & other
utilities relocation
Hetch-Hetchy shallow
water main edge of
pavement and curb.

Signal poles may need
to be relocated
Notes:
• Improves crossing while there are no bicycle lanes on El Camino Real • Design would need to consider bus, truck, and large vehicle turning movements at intersection
• Gas station access may limit design options
• Recommend that no right turn on red from Middle Avenue - consider right turn overlap with Northbound left turn
ATTACHMENT E Page J-2.35
Illustrative Only
Notes:
• Likely requires removal of one travel lane on El Camino Real to align bike lanes and allow for corner curves and protected queuing areas • Middle Plaza entry has no bicycle lanes on the entry driveway • Middle Plaza corners need to be modified to accommodate queuing area, any reconstruction would be above the Hetch-Hetchy shallow water main • Design would need to consider bus, truck, and large vehicle turning movements at intersection
• Gas station access to Middle Avenue would need to be addressed due to proximity to corner and queuing areas
• Recommend no right turn on red from Middle Avenue
Hetch-Hetchy shallow
water main edge of
pavement and curb.

Requires changes
to Middle
Plaza entry
Middle Plaza
driveway does not
have bike lanes
Will likely require
removal of lane on
El Camino Real for
queuing areas, corner
curves, and alignment
of bike lanes
Gas Station
Driveway Access
Standard Intersection Treatment Protected Intersection
Page J-2.36
Page J-2.37
Existing Conditions Mini-Roundabout University Dr
Middle Av
Existing
gateway
featuresUniversity Dr
Middle Av
Illustrative Only
Notes:
• Assumes that bicyclists share the lane with vehicles in the roundabout
• Slip ramps could be provided at all corners to allow less confident bicyclists to use the sidewalks to navigate the roundabout • Design would need to consider bus and truck movements ATTACHMENT F Page J-2.38
Library and Community Services

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 8/23/2022
Staff Report Number: 22-162-CC
Informational Item: Updates about city-hosted community events and observances
Recommendation
Staff recommends that the City Council review this informational report containing updates about cityhosted community events and observances. This is an informational item and does not require City Council action. Staff will seek additional direction from City Council related to city-hosted community events and observances, including observances based on holidays of religious origin, tentatively September 13.

Policy Issues
City Council sets policy and goals and provides direction to staff regarding municipal projects and services to the Menlo Park community.

Background
City-owned facilities were closed to indoor public access March 12, 2020, due to the COVID-19 pandemic.

This precaution was necessary to protect public health by minimizing opportunities for congregation, both by the public and employees. Due to the infeasibility of safely hosting in-person community events during the COVID-19 pandemic, and to comply with public heath restrictions set by the County and State, city-hosted in-person community events were suspended during fiscal year 2020-21. Additionally, severe economic hardships predicated by the pandemic resulted in substantial reductions to City revenues, necessitating significant reductions to personnel and operating expenditures, and thus the City’s capacity to deliver services to the community, in order to achieve a balanced fiscal year 2020-21 operating budget. City Council took the difficult but positive action to prioritize the City’s limited resources in fiscal year 2020-21 to focus on the most critical needs.

On April 27, 2021, the City Council reviewed a proposed phase-in sequence for safely and sustainably expanding access to public facilities and services, including community events and observances. It was noted that large-scale special events, whether indoors or outdoors, result in large, high-density gatherings of people from numerous households that carry the greatest risk of viral spread, and can take several months of advance planning and investment in financial and personnel resources to execute safely and effectively. For these reasons, large-scale events were proposed to be among the last city programs to reactivate (Attachment A.)
The Parks and Recreation Commission December 8, 2021 reviewed an anticipated timeline and format for City-organized community gatherings and observances, including considerations for COVID-19 precautions and rules; limited budget and staff capacity for large-scale community gatherings; other resource-intensive priority projects in progress such as the Menlo Park Community Campus opening in 2023; focus on smallerscale events of fewer than 1,000 attendees in 2022-23; opportunities to leverage partner organizations to produce community events; focus events on economic development and small business support outcomes; AGENDA ITEM J-3 Page J-3.1
Staff Report #: 22-162-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org balancing traditions with evolving community needs; showcasing the Menlo Park community through culture, music and the arts; and connecting community events with volunteerism, fundraising, and community action to benefit all Menlo Park residents (Attachment B.)
During fiscal year 2021-22, efforts to end the pandemic and achieve economic recovery at the national and local levels achieved some success. Changes to County and State public health restrictions and the advent of COVID-19 vaccines, combined with economic stimulus and recovery, provided the opportunity for City Council to restore and reactivate multiple city programs in the fiscal year 2021-22 operating budget.

However, substantial surges in COVID-19 cases, driven by the Delta variant in the third and fourth quarters of 2021, and the Omicron variant in the fourth quarter of 2021 and first quarter of 2022, further delayed the reactivation timeline of other programs, for example gymnastics and large-scale community events, due to ongoing public health and safety concerns.

On June 17, 2022, the U.S. Food and Drug Administration (FDA) authorized emergency use of the Moderna COVID-19 Vaccine and the Pfizer-BioNTech COVID-19 Vaccine for children as young as six months of age. That authorization ensured that safe and effective COVID-19 vaccines are freely and widely available to the vast majority of residents who are medically eligible.

Analysis
In 2022, the City resumed hosting some community events, starting with smaller-scale events that were expected to attract fewer than 500 attendees and were relatively simple to plan and execute, and for which cancellation would be less impactful in the event of changes in pandemic-related public health guidance. A Juneteenth celebration in partnership with neighborhood advocacy group Belle Haven Action was successfully held June 18, followed by the popular Summer Concert Series starting July 13 and running weekly through August 26. A tentative calendar of city-hosted community events for fiscal year 2022-23 is included with this report in Attachment C. Staff will seek policy direction from City Council tentatively September 13 related to city-hosted community events and observances including but not limited to the following policy considerations:

1. Provide policy direction regarding the City’s role as a local government agency in hosting and organizing community events based on holidays of religious origin, such as events based on the Christmas and Easter religious holidays.

2. Use public resources to create events and experiences that are inclusive and foster a sense of belonging for all community members of every background, age, ability, income, religious belief or lack thereof, sexual orientation, and other lived experiences and characteristics that contribute to a vibrant and accepting community.

3. Leverage existing and new partnerships to deliver community events. Potential partners include business associations such as the Chamber of Commerce, service clubs such as Rotary, Lions and Kiwanis, neighborhood advocacy groups such as Belle Haven Action, local agencies such as Menlo Fire and school districts, and community-based organizations and nonprofits.

4. Establish criteria for event partnerships, including roles and responsibilities, cost sharing, staff and financial support, desired goal and outcomes for community events, for example: economic development, small business support, showcasing Menlo Park’s attributes, community action and volunteerism, and community pride and spirit.

5. Set clear goals and guidelines for sponsors of community events, including criteria for sponsor recognitions and the process for evaluating sponsorship offers.

6. Evaluate the cost-benefit of mass gatherings such as parades and festivals that carry increased risk and involve substantial investment of city resources in the form of staff capacity, public safety and public works resources, and financial outlay.

Page J-3.2
Staff Report #: 22-162-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

7. Align event production with anticipated revisions to the municipal code related to the special events ordinance, film permits ordinance, and parks and recreation ordinance, which are the subject of another item on this same City Council agenda. One potential example of this consideration is a community event for which an external partner is serving as the lead event organizer in partnership with the City or at the City’s request: working with the external partner early in the event planning process to establish clear roles and responsibilities and identify which aspects of the ordinances and/or permit requirements may apply to the event.

Impact on City Resources
There is no impact on City resources.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the Environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Hyperlink – April 27, 2021, City Council agenda item, K1 (Page 126):
beta.menlopark.org/files/sharedassets/public/agendas-and-minutes/city-council/2021- meetings/agendas/20210427-city-council-agenda-packet.pdf B. Hyperlink – December 8, 2021, Parks and Recreation Commission minutes (Page 3):
beta.menlopark.org/files/sharedassets/public/agendas-and-minutes/parks-and-recreationcommission/2022-meetings/20220126-parks-and-recreation-commission-agenda-packet.pdf C. Tentative calendar of city-hosted community events for fiscal year 2022-23 Report prepared by:

Natalya Jones, Library and Community Services Supervisor Sean Reinhart, Library and Community Services Director
Page J-3.3

PARTIAL TENTATIVE CALENDAR
FY 2022-23 CITY-SPONSORED EVENTS
List does not include:
• Small scale programs routinely hosted by senior center, library, or childcare centers • Events hosted by third parties (for example Bon Marche or Off the Grid). ** All dates and event listings are tentative and subject to change ** 2022
Date (tentative) Community event Proposed location/s
6/18/22 Juneteenth celebration Karl E. Clark Park
7/13/22 Summer Concert Fremont Park
7/27/22 Summer Concert Fremont Park
8/2/22 National Night Out (PD) Citywide
8/3/22 Summer Concert Fremont Park
8/10/22 Summer Concert Fremont Park
8/17/22 Summer Concert Fremont Park
8/19/22 Summer Concert Belle Haven School Field
8/26/22 Summer Concert Belle Haven School Field
9/24/22 Belle Haven Resource Fair Belle Haven School Field 10/30/22 Halloween celebration Burgess Park
Belle Haven School Field
Dec 2023 Winter movie M-A High School Performing Arts Center (M-A PAC) 12/2/22 Light up the Season Fremont Park
2023
Jan 2023 Winter movie M-A PAC
Feb 2023 Winter movie M-A PAC
Feb 2023 Black History Month celebration Burgess Park
Belle Haven School Field
Mar 2023 Youth Poetry Contest City Council Chambers
Mar 2023 Summer Camp Resource Fair and Children's Festival Burgess Park Belle Haven School Field
Apr 2023 Egg Hunt Burgess Park
Belle Haven School Field
June 2023 Juneteenth celebration Belle Haven School Field July 2023 4th of July parade Santa Cruz Ave
2023 TBD MPCC grand opening MPCC and Kelly Park
ATTACHMENT C Page J-3.4

AQUATICS ANALYSIS AND PRELIMINARY

CONSIDERATIONS FOR AQUATICS RFP
City Council – August 23, 2022
F2-PRESENTATION
2 Survey – aquatics-related excerpts*
• Resident survey - recreation and community programs
• Developed with input from the MPCC Subcommittee and working group, Parks & Recreation Commission, Library Commission, and City Council • Survey opened June 13, closed August 10
• 900+ respondents
• Aquatics-related excerpts - Attachment A to the report *Staff will present the full results of the recreation and community programs survey to City Council in the context of MPCC project updates tentatively scheduled on September 13. 3 4
5 6
7 Survey insights
Statements most often rated “somewhat important” or “very important” (combined %):

A. 93% - “Swimming pools are open year-round”
B. 91% - “Swimming pools are open seven days per week”
C. 91% - “Swimming pools are focused on the needs of Menlo Park residents” D. 89% - “Swimming pools have free or discounted fees for Menlo Park residents” E. 89% - “Swimming lessons for children”
F. 89% - “Open swim / community swim time in big pool”
G. 87% - “Adult lap swimming”
H. 85% - “Children / families have priority to use swimming pools for play and social time” I. 84% - “Aquacise / exercise classes” | 83% - “Aqua therapy / physical therapy” 8 Survey insights (cont’d)
J. 51% - “Never” or “rarely” visit City-operated pools
K. 26% - Visit City-operated pools once or more per week Statements most often rated “not at all important”:

L. 39% - “Swimming pools attract participants from outside Menlo Park who are charged higher fees”
M. 34% - “Competitive swimming / sports have priority to use the pools for training and competitions”
N. 27% - “Competitive swimming and sports”
O. 23% - “Lap swimmers have priority to use the pools”
P. 20% - “Wading pool, splash pad”
9 10
11 12
13 14
15 Comparative data – other aquatics programs
• Attachment C to the report
• Current aquatics data from 13 other municipal jurisdictions in the area • Bay Area Public Pool Operators Association (BAPPOA) survey responses from before the pandemic
• Maps showing locations of various types of swim centers in the region • Difficult to directly compare different jurisdictions’ aquatics programs because the programs vary widely in scope, facility features, programs offered, hours of operation and operational structure.
16 Preliminary estimate – City-operated aquatics
• City of Menlo Park directly operates multiple complex and highly regulated public services, including: full-day preschool child care, youth athletic leagues, senior center meal service, transportation for youth and older adults, municipal water utility and public safety • City has not directly operated Burgess Pool since 2006 • Several preparatory steps would be needed before the City assuming direct operations of Burgess Pool and/or the new MPCC pool, including budget authorizations, recruitments and classifications, and regulatory certifications.
17 Preliminary estimate – City-operated aquatics
Rough-order-of-magnitude (ROM) estimate for the City to directly operate Burgess Pool and MPCC pool year-round, seven days per week: • Increase 4.0-7.0 full-time equivalent (FTE) benefitted employees – approximately $0.75 million - $1.0 million
• Increase 90-150 part-time, temporary non-benefited employees – approximately $1.0 million - $1.7 million
• Continue to bear maintenance costs for Burgess Pool and MPCC Pool – approximately $0.65 million to $1.0 million
• Increase administrative costs – approximately $0.10 million • Estimated annual expenditures: $2.5 million - $3.8 million • Estimated annual revenues: $0.75 million - $2 million 18 19
Request for Proposals (RFP)
Staff is preparing a new RFP for an aquatics operator at Burgess Pool and MPCC Pool on the following proposed timeline: • September 20 – City Council review and authorize RFP for issuance • October – RFP issued
• November – Proposals due
• November to January – Evaluate proposals
• January 10 or 24 – City Council identify preferred provider and authorize city manager to negotiate agreement • February 14 or 28 – City Council authorize city manager to execute agreement. 20 Proposed program requirements - RFP
List is numbered for convenience only; items are in no particular order or priority:

A. Require the operator to seek City approval for aquatics user fees. For example, to conform to any fees that City Council may establish in the master fee schedule.

B. Include revenue sharing with the City to recover the City’s facility maintenance and capital costs at a medium rate of cost recovery (30 percent – 70 percent.) The City’s total costs to maintain Burgess Pool were $645,000 in fiscal year 2021-22.

C. Require a baseline number or percentage of operating hours to be dedicated to open swim/community swim for play and social time; aqua wellness and/or therapeutic classes for seniors and others who benefit from such programs; and a baseline quantity of free or discounted swim lessons to be offered to Menlo Park children.

D. Require that Burgess Pool and MPCC Pool offer identical or equivalent operating schedules and programs.
21 Discussion
Per City Council’s direction, staff will incorporate City Council feedback into a draft RFP for City Council review and authorization September 20. Staff seeks City Council’s feedback and direction on the following items:
• Proposed program requirements for the RFP
• Other elements or requirements City Council desires for the RFP • If/when to prepare a comprehensive City-run aquatics program operating budget and staffing proposal.
22 23

MASTER FEE SCHEDULE PUBLIC HEARING
August 23, 2022
H1-PRESENTATION
 The City Council last adopted changes to the Master Fee schedule for fees effective July 2018 and July 2019 at the public hearing held April 24, 2018
 The City imposes different categories of fees with different requirements
– Fees and charges for use of facilities, services and access to property • Discretionary, can be effective immediately following approval by City Council
– Property development processing and impact fees
• Cannot exceed reasonable cost of providing service/facilities • New fees or changes to existing fees can be effective no sooner than 60 days after approval by City Council
– Fees relating to public records act requests and copies of documents and reports
• Limited to actual cost or statutory amount (whichever is lower) • No recommendations in this fee category

BACKGROUND
2  City Manager’s Office – Sustainability
– Electric vehicle charging stations fees as directed by City Council on August 20, 2019 – Existing building electrification permit fee waivers and credits  Community Development
– Signs and awnings
– Swimming pools
 Library and Community Services
– Elimination of library overdue fines (directed by City Council on April 13, 2021; effective July 1, 2021) – Elimination of fees associated with the Menlo Park Senior Center and Onetta Harris Community Center buildings – Revisions to Menlo Children’s Center tuition (approved by City Council on June 9, 2020)  Public Works – New special encroachments fee
– Remove 8 week maximum from debris box/container on street fee – Specify maximum 2 improvement plan reviews
– New non-standard agreement fee
– New traffic signal Interruption fee
 Menlo Park Municipal Water
– Increase fire flow test fee from $270 to $405

OVERVIEW OF RECOMMENDATIONS
3  Adopt resolution amending the City’s master fee schedule to incorporate proposed changes in fees
 Effective immediately
– Public Works
• Electric vehicle charging
• Traffic signal interruption
– MPMW
• Fire flow test  Effective after 60 days
– Public Works
• Special encroachments
• Debris box/container on street
• Improvement plan reviews
• Non-standard agreements
• Abandonments (public easements and ROW)
– Community Development
• Signs and awnings
• Swimming pools

RECOMMENDED ACTION
4 THANK YOU

RESOLUTION TO ABANDON PUBLIC SERVICE EASEMENTS
Menlo Uptown – 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive H2-PRESENTATION
 The project was approved in September 2021.
 On May 24, 2022, City Council approved the final map
which established new public access and emergency
vehicle access easements. The final map was not used
to abandon easements related to site utilities.
 On June 28, 2022, City Council adopted Resolution No. 6748 declaring intention to abandon public service
easements.
 On July 25, 2022, Planning Commission adopted
Resolution No. 2022-16 confirming abandonment was
consistent with general plan and recommending
approval of abandonment.

PROJECT BACKGROUND
2 3
 Recommended action:
– Adopt resolution ordering the vacation and abandonment of public service easements within the properties at 141 Jefferson Drive, 180 Constitution Drive and 186 Constitution Drive.

RECOMMENDATION
4 THANK YOU

DIRECTION REGARDING FILLING OF

CITY COUNCIL VACANCIES
City Attorney Nira Doherty
I1-PRESENTATION

2. Revise MPMC Section 2.04.090 to limit the City to filling every vacancy by special election only (this option would prohibit the City from filling a vacancy by appointment), or

CITY COUNCIL OPTIONS
2 CITY COUNCIL VACANCY FLOW CHART
3 Default State
Process (Gov.

Code
36512(b))
Appoint
If resignation occurs in first
half of term at least 130 days
before next general
municipal election, then City Council makes interim appointment until election to fill remainder of vacancy
If resignation occurs in
second half of term,
then City Council can
avoid an election and
appoint for remainder
of term
Special
Election
Alternative Process -
3 options
(Gov. Code 36512(c))
Special
Election must
be called after
every vacancy
Special Election via petition
(a certain number of voters
must sign a mail in petition
nominating a candidate and
those candidates are on special election ballot) (not recommended) Interim appointment until
special election (does not
matter when resignation
occurs). City Council can
specify appointment
process in ordinance

Menlo Park City CouncilAugust 23, 2022

Menlo Park City Council
August 23, 2022