Milpitas City Council
June 18, 2024

Milpitas City Council adopted an updated City Council Donation and Fee Waiver/Reduction Policy on June 21, 2022. Per the policy, eligible organizations can request City fees to be waived up to $1,500 or a donation amount up to $500 to be granted upon request. Eligible organizations are defined as “a non-profit organization as described by the Internal Revenue Section such as 501(c)(3) or an intergovernmental agency; Non- discriminatory, and non-political in nature.” Fee Waiver or Donation requests for events must provide a community benefit within the City of Milpitas proper. Applying organizations must provide proof of non-profit status from the federal Internal Revenue Service or the state Franchise Tax Board.

As required, Show Up and Love and SHEKonnect have provided copies of their determination letters from the Internal Revenue Service stating is a tax-exempt organization. All applicants meet the requirements as outlined in the Council adopted Donation and Fee Waiver/Reduction Policy.

POLICY ALTERNATIVE(S):

Alternative: Do not approve the fee waiver and donation applications as requested.

Pros: The City’s General Fund will not incur the costs of the fees waived.

Con: Denial of the request may result in the non-profit organization not being able to hold their event.

Reason not recommended: This request is consistent with the Council approved Policy.

FISCAL IMPACT:
$25,000 was appropriated in the FY 2023-24 City budget for City Council Unallocated Community Promotions with a current balance of $15,739.50. If these requests are approved by the City Council, then $14,512.50 would remain in that line item of the current year’s budget.

CEQA:

The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

RECOMMENDATION:
1) Approve a fee waiver of $945 for the Show Up and Love 2nd Annual BBQ Cookoff for Love on July 14, 2024 and 2) Approve a fee waiver of $282 for the SHEKonnect Teen Girls Living Skills Workshop on June 22, 2024 Attachment(s):
(a) Show Up and Love Application and Internal Revenue Service (IRS) non-profit letter (b) SHEKonnect Application and Internal Revenue Service (IRS) non-profit letter

CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Adopt Resolutions of the Milpitas Housing Authority and City Council of the City of Milpitas Authorizing a Subordination Agreement for the 355 Sango Court Permanent Loan Conversion (Staff Contact: Robert Musallam, Housing and Neighborhood Services Administrator, 408-586-3275)
Category: Consent Calendar-Community Development
Meeting Date: 6/18/2024
Recommendation: (1) Adopt a resolution of the Milpitas Housing Authority authorizing a Subordination Agreement for the 355 Sango Court Permanent Loan Conversion; and (2) Adopt a resolution of the City Council of the City of Milpitas authorizing a Subordination Agreement for the 355 Sango Court Permanent Loan Conversion.

BACKGROUND:

On June 12, 2018, the City Council approved and entitled 355 Sango Court for 101 affordable units and one manager’s unit. The 102-unit development would include 23 Single Room Occupancy (SRO)/Studio, 40 1- bedroom, 27 2-bedroom, and 12 3-bedroom units. Additionally, 70% of the units would be deed-restricted affordable to incomes at or below 30% of the area median income, with the remaining 30% of the units deed- restricted between 50-60% of the area median income.

On August 7, 2018, the City Council approved the allocation of a portion of its Community Development Block Grant (CDBG) funds in the amount of Two Hundred Ninety-Nine Thousand Ninety-Seven Dollars ($299,097) in the form of a CDBG loan.

On May 7, 2019, a Joint Meeting of the Milpitas Housing Authority and Milpitas City Council approved a loan between City of Milpitas Housing Authority and Resources for Community Development in the amount of Six Million and Five-Hundred Thousand dollars ($6,500,000) from the Housing Authority Fund to assist with the construction of the 355 Sango Court Apartments.

In May 2022, Resources for Community Development submitted their request to receive the Six Million and Five-Hundred Thousand dollars ($6,500,000) from the Housing Authority Fund. The City fulfilled its obligation and funded $6,500,000 from the Housing Authority Fund to assist with the construction.

Shortly after finalizing construction and leasing, Resources for Community Development initiated the process of converting their construction loan to permanent financing. Per the initial loan agreement terms, the City of Milpitas Housing Authority does not intend to collect repayment for the $6,500,000. As such, the current $6,500,000 loan must be subordinated to the new permanent conversion financing.

ANALYSIS:
355 Sango Court (Development) is the first 100% affordable housing development in Milpitas. The Development was funded partially by the following City resources: $6,500,000 in Housing Authority Funds, $299,097 in CDBG funds, and a $150,000 initial pre-development loan. The Development also demonstrates a larger partnership with the County, which provided $16,000,000 in Measure A funding, and the State of California, which provided over $15,000,000 through various sources, to funding solutions to combat the lack of affordable housing.

Given the cost of land acquisition and construction, most developments will seek local, regional, and state funding to supplement an acquisition and construction loan to construct their projects. These acquisition and construction loans are typically short-term (1-2 years) and very expensive, due to the risk that a project does not get fully developed and therefore unable to realize rent revenue from leasing up the project. Once the construction concludes, the development will begin to seek a conversion from short term to long term (or permanent) financing). To secure long term financing, a development will need to secure a final certificate of occupancy or final building permit approval for the local authority, lease up their vacant units to at or above 90% occupancy, and demonstrate strong financial performance for a period, often known as the seasoning period, which can be anywhere from 3-9 months depending on the lender.

The pre-development loan was repaid to the City when the initial acquisition and construction financing was secured. Only the City construction loan of $6,500,000 and the $299,097 CDBG loan are outstanding. The terms of the construction loan are as follows:
•Loan Amount: $6,500,000 from the Housing Authority Fund •Interest Rate: 3% Simple Interest per year, fixed
•Term: 55 years
•Repayment: Local funders will receive a pro rata share of 50% of Residual Receipts each year, applied to accrued interest first and then to principal
•After the close of escrow, the Housing Authority Deed of Trust will be the fifth deed of trust on the Leasehold Estate.

The terms of the CDBG loan are as follows:
•Loan Amount: $299,097
•Interest Rate: 3% Simple Interest per year, fixed
•Term: 55 years
•After the close of escrow, the City CDBG Deed of Trust will be the sixth deed of trust on the Leasehold Estate.

This Development has secured all approvals except for the authority to execute the two attached subordination agreements (City of Milpitas CDBG Subordination Agreement and Milpitas Housing Authority Subordination Agreement). Staff recommends granting the City Manager and Executive Director, or designee, the authority to sign any and all documents related to the subordination of the initial construction loan. The Resolutions provided as Attachment 3 and 4 establish that authority.

FISCAL IMPACT:

This item does not have any net new fiscal impact.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The actions being considered have no potential for causing a significant effect on the environment and are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3). Further, this action does not meet the definition of a project under CEQA Guideline 15378 as it is a government fiscal activity which does not commit to any project that would result in a potentially significant impact on the environment.

RECOMMENDATION:

1. Adopt a Resolution of the Milpitas Housing Authority to Authorize a Subordination Agreement for the 355 Sango Court Permanent Loan Conversion

2. Adopt a Resolution of the City Council of the City of Milpitas to Authorize a Subordination Agreement for the 355 Sango Court Permanent Loan Conversion
ATTACHMENT(S):

1. City of Milpitas CDBG Subordination Agreement

2. Milpitas Housing Authority Subordination Agreement

3. City of Milpitas Resolution

4. Milpitas Housing Authority Resolution

RESOLUTION NO. ________

A RESOLUTION OF THE MILPITAS HOUSING AUTHORITY TO AUTHORIZE THE SUBORDINATION OF THE INITIAL CONSTRUCTION LOAN TO SANGO COURT L.P. IN THE AMOUNT OF $6,500,000
WHEREAS, on May 7, 2019, a Joint Meeting of the Milpitas Housing Authority and Milpitas City Council approved a loan between City of Milpitas Housing Authority and Resources for Community Development in the amount of Six Million and Five-Hundred Thousand dollars ($6,500,000) from the Housing Authority Fund to assist with the construction of the 355 Sango Court Apartments; and WHEREAS, on May 4, 2022, Resources for Community Development submitted their request to receive the Six Million and Five-Hundred Thousand dollars ($6,500,000) from the Housing Authority Fund to assist with the construction of 355 Sango Court; and
WHEREAS, on May 18, 2022, the City fulfilled its obligation and funded the Six Million and Five- Hundred Thousand dollars ($6,500,000) from the Housing Authority Fund to assist with the construction; and WHEREAS, on January 19, 2024, Resources for Community Development initiated the process of converting their construction loan to permanent financing; and WHEREAS, the City of Milpitas Housing Authority does not intend to collect repayment for the Six Million and Five-Hundred Thousand dollars ($6,500,000), the loan must be subordinated to the permanent conversion financing.

NOW, THEREFORE, the Housing Authority Commission of the City of Milpitas hereby finds, determines, declares, and resolves as follows:

1. The Housing Authority Commission has considered the full record before it, which includes, but is not limited to, the supporting documentation, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The Housing Authority Commission hereby authorizes its staff to subordinate the initial $6.5 million loan for 355 Sango Court to the permanent conversion loan secured to 355 Sango Court.

3. The Housing Authority Commission hereby directs Housing Authority staff to finalize a subordination agreement and other necessary documents to the satisfaction of the Executive Director and Housing Authority Counsel.

4. The Housing Authority Commission hereby authorizes the Executive Director or designee authority to execute the subordination agreement and other necessary documents, on behalf of the Milpitas Housing Authority

5. The Housing Authority Commission hereby designates the City Clerk as the custodian of the documents and other materials which constitute the record of proceedings upon which the decision herein is based. These documents may be found at the City Clerk's Office at 455 East Calaveras Boulevard, Milpitas, California 95035.

PASSED AND ADOPTED this _________ day of __________, 2024, by the following vote:

Resolution No. _____2
AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
_______________________________________ ________________________________ Suzanne Guzzetta, Housing Authority Secretary Carmen Montano, Chair APPROVED AS TO FORM:
_______________________________________
Michael Mutalipassi, Housing Authority Counsel

RESOLUTION NO. ________

A RESOLUTION OF THE CITY OF MILPITAS CITY COUNCIL TO AUTHORIZE THE SUBORDINATION OF THE INITIAL CONSTRUCTION LOAN TO SANGO COURT L.P. IN THE AMOUNT OF $299,097
WHEREAS, On August 7, 2018, the City Council approved the allocation of a portion of its Community Development Block Grant (CDBG) funds in the amount of Two Hundred Ninety-Nine Thousand Ninety-Seven Dollars ($299,097) in the form of a CDBG loan.

WHEREAS, on January 19, 2024, Resources for Community Development initiated the process of converting their construction loan to permanent financing; and WHEREAS, the City of Milpitas does not intend to collect repayment for the Two Hundred Ninety- Nine Thousand and Ninety-Seven dollars ($299,097), the loan must be subordinated to the permanent conversion financing.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, declares, and resolves as follows:

1. The City Council has considered the full record before it, which includes, but is not limited to, the supporting documentation, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City Council hereby authorizes its staff to subordinate the initial $299,097 CDBG loan for 355 Sango Court to secure a new loan.

3. The City Council hereby directs City staff to finalize a subordination agreement and other necessary documents to the satisfaction of the City Manager and City Attorney.

4. The City Council hereby authorizes the City Manager or designee authority to execute the subordination agreement and other necessary documents, on behalf of the Milpitas City Council.

5. The City Council hereby designates the City Clerk as the custodian of the documents and other materials which constitute the record of proceedings upon which the decision herein is based.

These documents may be found at the City Clerk's Office at 455 East Calaveras Boulevard, Milpitas, California 95035.

PASSED AND ADOPTED this _________ day of __________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

Resolution No. _____2
_______________________________________ ________________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
_______________________________________
Michael Mutalipassi, City Attorney

CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Conduct a Public Hearing and Adopt a Resolution on the 2024 Weed Abatement Assessments (Staff Contact: Arthur Belton, Deputy Fire Chief / Fire Marshal, 408-586-3384)
Category: Public Hearings-Public Safety
Meeting Date: 6/18/2024
Recommendation: Conduct a public hearing and adopt a resolution confirming the 2024 Weed Abatement Assessment Report and the Assessment List to be entered into the tax assessment rolls.

BACKGROUND:

On February 2, 1976, an Agreement was established and approved to abate weeds by the County of Santa Clara for the City of Milpitas. The purpose of the Agreement is to promote the efficiency and economy of operations in the abatement of weeds by the City and the County.

On June 21, 2022, City Council approved and authorized the City Manager to execute and sign the Amended and Restated Weed Abatement Agreement Between City of Milpitas and the County of Santa Clara Consumer and Environmental Protection Agency – Weed Abatement Program. The intent of this updated agreement was to provide consistency with current County standards. The County typically adjusts fees annually to ensure costs of the program are fully recovered from property owners within the program. Language in the agreement included a provision for a true-up, where the City will be responsible for any potential shortfall if the amounts collected from property owners are inadequate to reimburse the County for services provided.

The major procedural functions to be performed by the County and/or City shall include but not be limited to:

1. The County shall prepare the list of parcels requiring abatement of weeds in the City and transmit the said list to the City for review and approval for processing.

2. The County shall prepare the notice of weed abatement and cause such notice to be mailed to the owners of the parcels requiring weed abatement.

3. The City Council shall conduct public hearings on the proposed removal of weeds pursuant to the provisions of the City Ordinance when the City Fire Marshal presents such appropriate resolutions for adoption. The City Council may, by adoption of a resolution, declare the weeds on the respective parcels of the land as a public nuisance, and make the determination to proceed with the abatement of weeds, and authorize the performance of the service to remove the weeds in accordance with the aforementioned Agreement.

4. Upon proper authorization by the City, the County shall remove the weeds on the designated properties.

5. The County shall render to the City an itemized assessment report for the cost of the weed abatement services performed per the respective parcels.

6. Pursuant to California Health and Safety Code 14915, a copy of the report, as confirmed, shall be turned over to the auditor of the county, on or before the tenth day of August following such

confirmation, and the auditor shall enter the amounts of the assessments against the respective parcels of land as they appear on the current assessment roll, (Amended by Stats. 1939, Ch. 354).

7. The City Council, after a public hearing, shall require the County Assessor’s Office to include the costs of the weed abatement services performed for the City for the current year, as a special assessment on bills for taxes levied against the affected parcels. Such special assessments shall be liens on the respective properties.

ANALYSIS:

On March 5, 2024, the City Council adopted Resolution No. 9307 declaring noxious or dangerous weeds growing upon certain described property to be a public nuisance that must be abated by the removal of the weeds. If the public nuisance was not removed timely from the properties by the owner, the City contracted with the County of Santa Clara Consumer and Environmental Protection Agency- Weed Abatement Program (County) to remove the weeds and abate the nuisance. In accordance with Title V, Chapter 202 of the Milpitas Municipal Code, the County filed with the City Clerk a report and assessment list on weeds abated within the City as nuisances. A notice for the public hearing was sent by the City Clerk’s Office to the local newspaper for publication, as well as mailed to the affected property owners by the Fire Marshal’s Office pursuant to Milpitas Municipal Code Section V-202-9.00.

The City Municipal Code requires that the City Council hear the report together with any objections of the property owners liable to be assessed and make such modifications on the proposed assessment as it deems necessary.

Following adoption by the City Council, the resolution will be recorded, and charges thereon become a lien on the land involved to be collected in the same manner as property taxes. A copy of the assessment list and the proposed resolution confirming the weed abatement report are included in the Council’s agenda packet.

POLICY ALTERNATIVE(S):

There are no policy alternatives other than what is outlined under the Recommendations section. Pursuant to the February 2, 1976 Agreement, the County under the provisions of the Health and Safety Code of the State of California and its ordinance has the authority to enforce the abatement of weeds. Likewise, the City under the California Fire Code and Milpitas Municipal Code, Title V, Chapter 202 has the authority to enforce the abatement of weeds.

FISCAL IMPACT:

At the first City Council meeting in August of each year during a public hearing, the City Municipal Code provides that the City Council hear the assessment report for the list of weeds abated within the City, together with any objections of the property owners liable to be assessed, and to make such modifications on the proposed assessment as it deems necessary. Following adoption by the City Council, the resolution will be recorded, and charges thereon become a lien on the land involved to be collected in the same manner as property taxes.

If the County’s costs to administer the program are not fully recovered through fees from the property owners, Section 7C of the agreement may be applied. If this were to occur, General Fund monies, via the Unanticipated Expenditure Reserve, would be utilized.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action being considered has no potential for causing a significant effect on the environment and is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061 (b)(3).

RECOMMENDATION:

1. Open the Public Hearing for public comment and close the Public Hearing.

2. Adopt a Resolution Confirming the 2024 Weed Abatement Assessment Report and the Assessment List to be entered into the Tax Assessment Rolls.

ATTACHMENT(S):
(a) Resolution
(b) Exhibit A - 2024 Weed Abatement Assessment Report for the City of Milpitas

When Recorded Mail to:

City of Milpitas
Attention: City Clerk
455 East Calaveras Boulevard
Milpitas, CA 95035
Record without fee under
Section 6103 - Government Code
State of California
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS CONFIRMING A

WEED ABATEMENT ASSESSMENT REPORT AND ASSESSMENT LIST TO BE ENTERED

ON TAX ASSESSMENT ROLLS
WHEREAS, on March 5, 2024, the City Council of the City of Milpitas adopted Resolution No. 9307 declaring noxious or dangerous weeds growing upon and/or the accumulation of rubbish, refuse or dirt upon certain described property to be a public nuisance that must be abated by removal; and WHEREAS, if the public nuisance was not removed from the properties by the owner, the City contracted with the Office of Santa Clara County Agricultural and Environmental Management to remove the weeds, rubbish, refuse and/or dirt and abate the nuisance; and WHEREAS, the Office of Santa Clara County Agricultural and Environmental Management filed a report and abatement assessment list with the City Clerk in conformance with Title V, Chapter 202 of the Milpitas Municipal Code; and
WHEREAS, notice of the report and abatement assessment list was posted in accordance with Milpitas Municipal Code, Section V-202-9.00; and
WHEREAS, on June 18, 2024 a public hearing was held on said report and assessment list, a copy of which is attached hereto as Exhibit A; and
WHEREAS, the City Council heard and overruled any objections of the property owners liable to be assessed for the abatement.

NOW, THEREFORE, the City Council hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City Council hereby confirms the 2024 Weed Abatement Assessment Report and Abatement List by the County of Santa Clara for the City of Milpitas, filed by the Office of Santa Clara County Agricultural and Environmental Management, without modification.

3. The City Council orders that the cost of abating such public nuisance upon the various properties respectively referred to in the 2024 Weed Abatement Assessment Report and Assessment List shall constitute special assessments against such respective parcels of land and shall constitute a lien against such parcels for the amount of such assessments.

4. The City Manager shall cause a certified copy of this Resolution confirming the 2024 Weed Abatement Assessment Report and Assessment List to be recorded in the Office of the Santa Clara County Recorder and to be filed with the County Tax Assessor and Collector’s office and the County Auditor’s office in order for said assessments to be entered on the tax rolls as provided by Title V, Chapter 202 of the Milpitas Municipal Code.

PASSED AND ADOPTED this __________ day of __________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________________
Carmen Montano, Mayor
ATTEST:
______________________________________
Suzanne Guzzetta, City Clerk
APPROVED AS TO FORM:
_________________________________________
Michael Mutalipassi, City Attorney

APN TAXROLL AMT
636 N ABEL ST 022-06-010 $96.00
7280 MARYLINN DR 022-07-007 $96.00
549 N ABEL ST 022-09-028 $96.00
99 S MAIN ST 022-24-017 $96.00
111 S MAIN ST 022-24-040 $96.00
1735 CALIFORNIA CR 022-37-002 $642.00
1301 CALIFORNIA CR 022-38-002 $96.00
81 DIXON RD 026-05-021 $96.00
DIXON RD 026-05-023 $96.00
1882 N MILPITAS BL 026-05-024 $96.00
51 DIXON RD 026-05-053 $96.00
DIXON RD 026-06-012 $96.00
1720 ARIZONA AV 026-07-016 $96.00
1840 ARIZONA AV 026-07-051 $642.00
1640 ARIZONA AV 026-11-067 $96.00
BOTHELO LN 028-23-017 $1,848.30
RAILROAD AV 028-24-006 $642.00
1390 EL CAMINO HIGUERA 029-02-007 $96.00
1327 CALLE ORIENTE 029-05-010 $96.00
1301 CALLE ORIENTE 029-05-012 $96.00
880 EVANS RD 029-06-003 $96.00
666 EVANS RD 029-06-008 $96.00
826 CALAVERAS RIDGE DR 029-06-031 $96.00
322 PARK VICTORIA DR 029-16-006 $96.00
1220 COUNTRY CLUB DR 029-52-014 $96.00
1039 CAMARILLO CT 029-52-015 $96.00
531 VISTA RIDGE DR 042-30-029 $1,925.55
SERRA WY 083-06-006 $96.00
MAIN ST 083-07-015 $642.00
540 S ABEL ST 083-13-013 $642.00
91 MONTAGUE EX 083-42-002 $2,293.80
717 FOLSOM CL 086-25-018 $642.00
MAIN ST 086-25-028 $96.00
HAMMOND WY 086-25-030 $642.00
HAMMOND WY 086-25-032 $642.00
BOTHELO AV 086-26-039 $642.00
HAMMOND WY 086-26-040 $96.00
HAMMOND WY 086-26-042 $642.00
MILPITAS BL 086-28-006 $642.00
SITUS
2024 WEED ABATEMENT PROGRAM

ASSESSMENT REPORT

CITY OF MILPITAS

EXHIBIT A

VISTA WY 086-29-005 $642.00
WRIGLEY WY 086-29-036 $642.00
YOSEMITE DR 086-29-047 $96.00
876 YOSEMITE DR 086-30-047 $96.00
YOSEMITE DR 086-30-048 $96.00
AMES AV 086-30-060 $642.00
SINCLAIR FRONTAGE RD 086-31-003 $1,977.00 MILPITAS BL 086-32-084 $3,711.00
1528 CENTRE POINTE DR 086-33-110 $96.00
MONTAGUE EX 086-41-014 $2,076.00
1001 S MILPITAS BL 086-42-033 $96.00
GARDEN ST 086-94-014 $642.00
375 DEMPSEY RD 088-01-002 $2,561.10
DEMPSEY RD 088-04-060 $96.00
S PARK VICTORIA DR 088-04-062 $96.00
DEMPSEY RD 088-04-076 $96.00
534 S PARK VICTORIA DR 088-06-039 $96.00
2013 YOSEMITE DR 088-20-023 $96.00
575 CARLSBAD ST 088-20-102 $96.00
632 CARLSBAD ST 088-20-125 $96.00
1791 ROCKY MOUNTAIN AV 088-23-075 $96.00
1966 YOSEMITE DR 088-26-149 $96.00
OLD PIEDMONT RD 092-34-008 $2,622.00
1250 PIEDMONT RD 092-34-014 $1,879.50
2235 URIDIAS RANCH RD 092-37-050 $642.00

CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Conduct a Public Hearing to Approve the Allocations for the Fiscal Year 2024- 2025 Community Development Block Grant, and the Corresponding Annual Action Plan (Staff Contact: Alex Andrade, Economic Development Director, 408-586-3046; and Robert Musallam, Housing and Neighborhood Services Administrator, 408-586-3275)
Category: Public Hearings-Community Development
Meeting Date: 6/18/2024
Recommendation: (1) Conduct a public hearing;
(2) Adopt the FY2024-2025 Annual Action Plan with recommended allocation amounts.
(3) Authorize the City Manager, or designee, to make any necessary changes to the approved FY2024-2025 Annual Action Plan as needed to comply with CDBG submission guidelines.
(4) Authorize the City Manager, or designee, to execute CDBG agreements with the approved subrecipients, and amend the CDBG agreements as needed to comply with CDBG guidelines.

BACKGROUND:

The U.S. Department of Housing and Urban Development (HUD) provides annual grants through the Community Development Block Grant (CDBG) program to local entitlement cities and counties. The CDBG program provides resources to the most vulnerable low- and moderate-income communities to address a wide range of community development needs through investment in capital projects and public services. The amount of funds Milpitas receives is determined by a formula based on population and the amount allocated for CDBG in the Federal budget.

On December 8, 2023, the City announced the opening of the FY2024-2025 CDBG application period. The application period opened on December 8, 2023, and remained available through January 8, 2024. The announcement was made via a Notice of Funding Availability. The public notice was distributed to the current CDBG subgrantees, CDBG interest email list, and other community members. Additionally, the public notice and the application were physically available at City Hall’s Permit Center and the Milpitas Library for the public.

Lastly, the public notice was published in the Milpitas Post on December 8, 2023. The application was accessible via our Federal Program webpage.

Staff designed a simplified application to streamline and increase the efficiency of the process. A total of twenty (20) simplified applications were received during the application period. The combined total of all requests for FY2024-2025 CDBG funding is $1,005,607.

On February 6, 2024, the City Council held a public hearing to provide staff with feedback and/or direction on CDBG priority areas the City Council seeks to fund. The City Council’s feedback was incorporated into the final allocation recommendations for the June 18, 2024, public hearing meeting.

On March 13, 2024, the Community Advisory Commission (CAC) held a public meeting to review the applications received, hear from the applicants, and rank priority areas. Below is the ranking by the CAC of public service areas.

1. Senior Services

2. Youth/Teen Services

3. Disability Services

4. Victims of Domestic Violence

5. Homeless Services

6. Neurodiverse Services
The CAC feedback was incorporated into the final allocation recommendations for the June 18, 2024, public hearing meeting.

On May 6, 2024, HUD released entitlement allocations. The City received $592,161 for FY2024-2025.

Historically, the City has received entitlement allocations between $600,000 and $650,000. However, early this year, Congress announced a reduction to HUD’s budget. Since over $1,000,000 in applications were submitted, the City will not be able to fully fund all the requests Eligible and Ineligible Uses
HUD sets restrictions on how CDBG may be used. CDBG activities must be on HUD’s list of eligible uses. A summary of eligible and ineligible activities is included in Attachment 1.

Meeting National Objectives
CDBG activities must meet one of the following National Objectives:

1. Provide a benefit to low- and moderate-income persons;

2. Eliminate or prevent slum or blight; or

3. Meet other community development needs having an urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs, often referred to as “urgent need.” The City of Milpitas has historically used its CDBG allocation to benefit low- and moderate-income persons. To meet the slum or blight National Objective, the City would have to identify areas of the City that meet the definition of a slum, blighted, deteriorated, or deteriorating area under state or local law. Milpitas has not identified significantly blighted conditions within its boundaries. As such, CDBG formula funds must be used to benefit low- and moderate-income persons.

The table below displays the income limits determined by HUD to be low- and moderate-income for Santa Clara County.

Person(s) 1 2 3 4 5 6 7 8
(50% AMI)* $64,550 $73,750 $82,950 $92,150 $99,550 $106,900 $114,300 $121,650 (80% AMI)* $102,300 $116,900 $131,500 $146,100 $157,800 $169,500 $181,200 $192,900 *HUD Definition of low-income is 50% area medium Income (AMI); and moderate- income is 80% AMI.

Consolidated Plan
The Consolidated Plan is a three- to five-year document that demonstrates a jurisdiction’s plan to allocate CDBG funding to benefit low- and moderate-income individuals over that period. The Consolidated Plan's

priorities and activities are based on an analysis of the City's needs, feedback from public outreach, and alignment with the City's priorities. During the Consolidated Plan period, a jurisdiction may amend its plan in accordance with HUD guidelines. The current Consolidated Plan was approved by the City Council on June 14, 2022, and is set to expire in 2025.

The FY2022-2025 Consolidated Plan was approved as a three-year plan to re-align the Consolidated Plan end date with neighboring jurisdictions. As the Consolidated Plan is a large report, requiring significant staff time, the City will now be able to pool resources with partnering jurisdictions to draft the FY 2025-2030 Consolidated Plan with the help of a regional consultant. More details on the progress of the FY2025-2030 Consolidated Plan will be shared during next year’s CDBG cycle.

Annual Action Plan
For each of the three to five years covered by the Consolidated Plan, HUD requires the City to prepare a One- Year Action Plan that identifies programs, projects, and CDBG funding levels undertaken during any given year.

ANALYSIS:

Fiscal Year 2024-2025 Annual Action Plan
The FY2024-25 Annual Action Plan is the City’s plan to accomplish the third and final year of goals and priorities laid out by the Consolidated Plan. The complete FY2024-2025 draft Annual Action Plan is available as Attachment 2.

Available Funds
The City’s FY2024-2025 formula allocation from HUD is $592,161.

HUD allows a maximum of:
•15% of total funds for public services.
•65% of total funds for capital projects.
•20% of total funds for planning and administration.
•Economic development activities do not apply to any of the program caps.

Based on the allocation of $592,161 the maximum funding allowed in each category is as follows:

Allocation Public Services (15%) Capital Projects (65%) Program Administration (20%) $592,161.00 $88,824.15 $384,904.65 $118,432.20
The City currently holds unspent funds of $224,168.10 from prior years from a combination of unspent prior year funds and the City’s repayment of CDBG-Coronavirus funding that was not allocated according to HUD guidelines. These unspent funds can only be expended on economic development activities or infrastructure projects. However, for an infrastructure project to be compliant with HUD, the project must satisfy the Low/Mod Area Benefit National Objective. This means the City must prove that at least 51% of the beneficiaries in the area are low-income. This can be done by entering either (1) U.S. Census data by Census Tract; or (2) survey data. Currently, Milpitas does not have any census tracts that qualify under this definition nor does the City have survey data to prove any area in Milpitas is at least 51% low-income, so the default for using unspent funds is economic development activities.

Breakdown of Activities

As noted above, 20 simplified applications were received during the application period. A total of 14 applications from 20 applicants are being considered for FY2024-2025 CDBG funding. The combined total of all requests for FY2024-2025 CDBG funding is $1,005,607, with the breakdown as follows:

Approximate
Total Allocation Public Services Capital Projects Program Administration CDBG Funds
Available $592,161.00 $88,824.15 $384,904.65 $118,432.20 Total Application
Requests* $1,005,607.00 $378,607.00 $506,000.00 $21,000.00 *Economic Development activity does not apply to any of the program caps.

Based on the FY2024-2025 formula allocation of $592,161 and the maximum funding allowed in each category, it is likely that some of the applicants will not receive an allocation in the amount they have requested or any funding at all. A more detailed breakdown is provided below.

February 6, 2024, City Council Discussion
As a recap, listed below are the high-level discussion points made by the City Council at the Public Hearing:
•The City Council reached a consensus on seeking new applicants considered for funding. •The City Council supports the funding increase to the microenterprises program. •The City Council is keenly interested in more monitoring/audits conducted on subgrantees.

Based on City Council feedback, available funding, and the caps on each of the categories, staff has attempted to adjust the proposed allocations to best address City Council input. The proposed approach strives to adjust the allocations equitably while maintaining compliance with HUD guidelines.

In summary, staff proposes a slight downward adjustment to the allocated amounts in response to the decrease in entitlement allocations for FY2024-2025. CityTeam and Hope for the Unhoused, reflect two new applicants that staff recommends for grant funding. Of the $224,168 in prior year unspent funds, $191,094.35 is recommended to be allocated along with $28,905.65 of remaining CDBG funding from the total entitlement grant for a total award of $220,000.00 for the Microenterprise Assistance Program. A total of $20,000.00 of the $220,000.00 will be used to pay for the grant administrator, FORWARD, to administer the Microenterprise Assistance Program on behalf of the Office of Economic Development for FY2024-2025.

The remainder of $33,073.75 of the prior year’s unused funds will be reallocated next program year.

For a full summary of the applicants’ original CDBG funding requests, staff funding recommendations, and the allocations proposed based on City Council feedback, please see Attachment 3. The following is a summary of the activities and funding amounts staff recommends:

Organization Name Project Description CDBG Fund
Request
Proposed
CDBG
Funding
Amount
Catholic Charities of
Santa Clara County
The mission of the Long-Term Care Ombudsman
Program is to seek the resolution of problems and
advocate for the rights and well-being of residents
of long-term care facilities.

Proposed Served: 4
$11,000 $10,000
Child Advocates of
Silicon Valley
Child Advocates’ mission is to be there for every
foster child in Santa Clara County who has
experienced abuse, neglect, and/or abandonment.

They accomplish this by operating the Court
Appointed Special Advocates (CASA) program in
Santa Clara County. CASAs are trained
community volunteers who are appointed by a
judge’s order to advocate for the best interests of
foster children.

Proposed Served: 4
$14,000 $10,000
CityTeam
CityTeam will use the Hope on Wheels food truck
to deliver food items to the Milpitas community.

Proposed Served: 50
$10,000 $5,000
Healthier Kids
Foundation of Santa
Clara County
Healthier Kids Foundation works with Milpitas
Unified School District to remove health barriers
impacting the learning and life success of its
students, newcomers, and refugees. The request
is to partially fund a Refugee and Immigrant
School Linked Services Manager for Milpitas
Unified that will support affected families in the
Milpitas community.

Proposed Served: 400
$50,000 $0
Hope for the
Unhoused
This mobile service center would provide weekly
services for the unhoused to get food, water,
clothing, essentials (tents, sleeping bags), hygiene
kits, devices recharging, etc. It would also provide
the unhoused the ability to get assessed
(VI_SPDAT), request additional support such as
medical issues (Valley Med Backpack Team),
request or get status on case management items
(e.g., ID, Social Security, EBT, GA/VA benefits,
etc.).

Proposed Served: 40
$15,000 $5,000
India Community
Center (ICC)
ICC supports over 150 Seniors at our center in
Milpitas who participate in a variety of activities
between Monday to Friday.

Proposed Served: 100
$50,000 $0
Public Service
Knights of
Columbus
Annual free Thanksgiving dinner on Thanksgiving
Day for the homeless, seniors, and low-income.

Proposed Served: 500
$5,000.00 $0.00

Next Door Solutions
to Domestic
Violence
Provide Support Services for Survivors of
Domestic Violence by providing emergency
shelter, crisis counseling, safety strategies,
community and systems advocacy, support
groups, and case management.

Proposed Served: 37
$20,000 $9,412.08
Pragnya
Support children, youth, and adults from the
Neurodiverse community by extending the Social
Recreational programming to be inclusive of larger
groups and longer sessions to create social-
emotional connections.

Proposed Served: 300
$68,000 $0
Project Sentinel
Housing providers (including owners and property
managers) and tenants will receive
comprehensive education and counseling to
understand their rights and responsibilities better.

Proposed Served: 30
$42,000 $10,000
Senior Adults Legal
Assistance (SALA)
SALA will continue our program of accessible and
affordable free Legal Services, serving Milpitas
residents 62 or older.

Proposed Served: 16
$12,500 $10,000
Silicon Valley
Independent Living
Center
The Housing & Support Services for Persons with
Disabilities & Older Adults program is the most
utilized service with over 75% of consumers
requesting and receiving housing assistance, rent
relief, and/or other emergency services.

Proposed Served: 42
$15,107 $10,000
Sourcewise
Sourcewise will serve unduplicated Milpitas
seniors age 60 and older, who qualify for nutritious
home-delivered meals. Clients receive 14 meals
delivered once a week to their homes at no cost to
the seniors.

Proposed Served: 20
$25,000 $10,000
The Health Trust
The Health Trust Meals on Wheels program
provides home-delivered meals to seniors in
Santa Clara County.

Proposed Served: 45
$11,000 $0
YWCA Golden Gate
Silicon Valley
YWCA Golden Gate Silicon Valley is proud to
provide residents of Milpitas with a multiservice
continuum of crisis response and prevention
services for survivors of domestic violence.

Proposed Served: 15
$30,000 $9,412.07
Public Service
Subtotal $378,607 $88,824.15

Organization Name Project Description CDBG Fund
Request
Proposed
CDBG
Funding
Amount
Milpitas Library Roof
Repair-City of
Milpitas
The roof of the Library is 15 years old
and in disrepair and needs repairing and
replacement.

Proposed Served: 1000
$100,000 $0
Rebuilding Together
Silicon Valley (RTSV)
RTSV provides critical home repairs to low-
income residents.

Proposed Served: 26
$156,000 $156,000
Capital Projects
Terrace Gardens
Senior Housing
Requesting funds to replace the roofs at the
"Community Building", and "E" and "F" buildings.

Proposed Served: 148
$250,000 $199,999
Subtotal $506,000 $355,999

*Pending City Council approval
The following community-based organizations applied but staff is not recommending funding:
•Healthier Kids Foundation
•India Community Center
•Knights of Columbus
•Milpitas Library
•Pragnya
•The Health Trust
The reasons for not funding these organizations can be attributed to one or more of the following reasons:

1. Ineligible activities

2. High funding request

3. Duplication of services

4. Risk of non-compliance

5. Prior year organizational performance
Organization Name Project Description CDBG Fund
Request
Proposed
CDBG
Funding
Amount
Economic
Development
Microenterprise
Assistance Program
Funding will be used to provide support to
microenterprises in Milpitas.

Proposed Served: 40
$100,000 *$28,905.65
See Below
Subtotal $100,000 $28,905.65
Program
Administration
Project Sentinel
Milpitas residents and those seeking to reside in
Milpitas will have their civil rights protected with
fair housing education, counseling, investigation,
and enforcement actions.

Proposed Served: 106
$21,000 $21,000
Program
Administration
Staff time in administering the program, including
all public noticing, and publishing. $0 $97,432.20
Subtotal $21,000 $118,432.20
Entitlement Funds Subtotal $1,005,607 $592,161
Unspent
Funds
Microenterprise Grant
Assistance Program
$191,094.35 from unspent funds and $28,905.65
from FY24-25 entitlement funds will be allocated
to the Microenterprise Grant Assistance Program
for an activity grand total of $220,000.

Proposed Served: 40
$100,000.00 *$191,094.35
Unspent Funds Subtotal $100,000.00 $191,094.35

Home Rehab Loan Program
For over 20 years, the City has offered a Home Rehab Loan program to its residents. The program provides low-interest rate loans to very low and low-income property owners. To secure the City’s loans, a lien is placed on the property where the rehabilitation occurs. This ensures that if the property is sold, the City’s loan will be repaid.

The City has an established revolving loan fund with HUD that is separate from the CDBG formula funding it receives on an annual basis. The revolving loan fund has an authorized specific use for these rehab loans which can only be changed with City Council approval. Payments made to repay a loan must be deposited into the revolving loan fund and, per HUD guidelines, must be reallocated as soon as possible. These payments are known as program income.

Most of the City’s current loans do not require any ongoing loan payments from the loan recipient. As such, payments are generally made in full when a property is sold. Recently, repayments have generated program income of $594,882.86. Staff proposes to continue funding the Home Rehab Loan Program as it is already a City Council and HUD-approved activity for these funds. Last year, staff included a substantial amendment to the Consolidated Plan to include verbiage that reflects the additional $594,882.86 for the Home Rehab Loan Program. There were delays in starting the Home Rehab Loan Program in FY2023-24, but staff anticipates the re-launch of the program by Summer 2024.

FISCAL IMPACT:

The City of Milpitas will receive FY2024-2025 formula allocation funds in the amount of $592,161. Of this amount, $97,432.20 will be allocated to program administration to help offset the staff cost of administering the program. An additional, $191,094.35 will be reprogrammed from prior fiscal years to the current fiscal year and will be awarded to activities in accordance with HUD guidelines.

The City’s current revolving loan balance of $594,882.86 will continue to fund the administration of the Home Rehab Loan Program.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is a fiscal activity of the City government or an action to create a City government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

RECOMMENDATION:

1. Open the public hearing, hear testimony, and then close the public hearing.

2. Adopt the FY2024-2025 Annual Action Plan with recommended allocation amounts.

3. Authorize the City Manager, or designee, to make any necessary changes to the approved FY2024- 2025 Annual Action Plan as needed to comply with CDBG submission guidelines.

4. Authorize the City Manager, or designee, to execute CDBG agreements with the approved subrecipients, and amend the CDBG agreements as needed to comply with CDBG guidelines.

ATTACHMENT(S):

Attachment 1: Eligible and Ineligible Uses
Attachment 2: FY2024-2025 Draft Annual Action Plan
Attachment 3: Applicant Summary

Eligible and Ineligible CDBG Activities

Eligible CDBG Activities

1. Acquisition of Real Property

2. Disposition

3. Public Facilities and Improvements

4. Clearance and Remediation

5. Public Services

6. Interim Assistance

7. Relocation

8. Loss of Rental Income

9. Housing Services

10. Privately-Owned Utilities

11. Rehabilitation and preservation

12. Construction of Housing

13. Code Enforcement

14. Special Economic Development Activities

15. Microenterprise Assistance

16. Special Activities by Community-Based Development Organizations

17. Homeownership Assistance

18. Planning and Capacity Building

19. Program Administration Costs

20. Miscellaneous Other Activities

Ineligible CDBG Activities

1. Buildings or portions thereof, used for the general conduct of government may not be assisted with CDBG funds. This does not include, however, the removal of architectural barriers involving any such building, which may be assisted under the category of Public Facilities and Improvements.

2. General government expenses. Expenses required to carry out the regular responsibilities of the unit of general local government are not eligible for assistance under this part.

3. Political activities. CDBG funds may not be used to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as candidate forums, voter transportation, or voter registration.

4. Purchase of equipment. The purchase of equipment with CDBG funds is generally ineligible – construction equipment, fire protection equipment, furnishings and personal property.

5. Operating and maintenance expenses. The general rule is that any expense associated with repairing, operating, or maintaining public facilities, improvements, and services is ineligible.

6. New housing construction.

7. Income payments. The general rule is that CDBG funds may not be used for income payments.

Adapted from HUD booklet, Community Development Block Grant Program; A guide to National Objectives & Eligible Activities for Entitlement Communities.

City of Milpitas

DRAFT ACTION PLAN
Fiscal Year 2024-2025

Draft for June 18, 2024

Annual Action Plan

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FY 2024-2025 Annual Action Plan
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Milpitas (City) is an entitlement city that receives Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development (HUD).

CDBG funds address community and economic development needs for low- and moderate- income residents through public services and capital improvement projects. At least seventy percent (70%) of gross funding is to be utilized to serve low- and moderate-income individuals and households.

The City is required to develop a three to five-year Consolidated Plan outlining the strategies used to meet the variety of housing and non-housing community needs. For each of the three to five years covered by the Consolidated Plan, HUD requires the City to prepare a one-year Action Plan that identifies programs, projects, and CDBG funding levels undertaken any given year. This Annual Action Plan (AAP) covers the third and final program years covered by the City’s 2022-25 Consolidated Plan which was adopted by the Milpitas City Council on June 14, 2022.

The City’s AAP covers the period from July 1, 2024, to June 30, 2025 (HUD’s Program Year 2024). The City’s FY 2024-25 AAP reports on the status of needs and outcomes the City expects to achieve in the coming year. The activities mentioned in the Annual Action Plan are based on current priorities. The 2022-25 Consolidated Plan is supported by the AAP.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis, or the strategic plan.

The AAP provides a snapshot of how the City will utilize its CDBG allocation to meet the needs of the City’s low- and moderate-income individuals and the most vulnerable populations.

Annual Action Plan

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The objectives and outcomes identified in the 2022-2025 Consolidated Plan are to be achieved with the activities and programs mentioned in the Annual Action Plan. The Annual Action Plan works towards accomplishing the following priorities to meet the housing and community development needs in Milpitas:
• Affordable Housing Rental Rehabilitation
• Assist Microenterprises and Small Businesses
• Community Funding/Public Services
• Fair Housing
• Maintain and Preserve Existing Housing
• New Affordable Housing
• Public Improvements including Accessibility and Improving Public Facilities • Public Services for Children and Youth
• Public Services for Domestic Violence Support
• Public Services for Residents at Risk of Eviction
• Public Services for Seniors

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The Consolidated Annual Performance and Action Report (CAPER) reports on the success of the City’s Annual Action Plan. The CAPER assists in assessing the annual performance of the AAP with meeting its overall three-to-five-year Consolidated Plan priorities.

The last CAPER submitted to HUD was for FY 2022-23 (HUD’s Program Year 2022).

The following are the highlights of the accomplishments reported in support of the Consolidated Plan:

Affordable Housing Rental Rehabilitation: Terrace Gardens Senior Housing is an affordable housing rental apartment for seniors. Terrace Gardens met its goal of rehabilitating the existing community room wood trellis, assisting 148 housing units.

Community Funding/Public Services: A total of 174 individuals benefitted from a variety of public services provided by four non-profit organizations.

Maintain and Preserve Existing Housing: R ebuilding Together Silicon Valley (RTSV) preserves affordable housing by providing safety, energy efficiency, accessibility repairs, and improvements to qualified low-income homeowners and renters. RTSV made housing repairs for 27 Milpitas households (26 homeowners and 1 renter).

Annual Action Plan

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Public Services for Children and Youth: Child Advocates of Silicon Valley is the only agency in the County that provides court-appointed volunteers (CASA) to each foster child. Child Advocates of Silicon Valley served and connected 9 Milpitas foster children youth and children to CASAs.

Public Services for Domestic Violence Support: A total of 78 individuals benefitted from a variety of domestic violence survivor services provided by two non-profit organizations.

Public Services for Seniors: A total of 553 individuals benefitted from a variety of senior services provided by seven non-profit organizations.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

The City solicited input throughout the development process of the FY 2024-25 AAP. During the development of the FY 2024-25 AAP, two public hearings and a community meeting were held to solicit public comment to help identify community needs. The First Public Hearing was held during the drafting phase of the AAP. The Second/Final Public Hearing Meeting is scheduled for June 18, 2024.

Public Hearing #1
The First Public Hearing was held on February 6, 2024, to solicit public comment on the applications submitted. A total of twelve (12) public comments were provided. Nine (9) public comments were from prospective applicants summarizing its proposed activities and how the activities would benefit Milpitas residents.

Public Hearing #2
June 18, 2024
Public Noticing

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

6. Summary of comments or views not accepted and the reasons for not accepting them N/A

7. Summary TBD

Annual Action Plan

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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

The City of Milpitas is the lead agency and administrator for CDBG entitlement funds.

Agency Role Name Department/Agency
CDBG Administrator City of Milpitas Housing

Table 1 – Responsible Agencies

Narrative (optional)
Consolidated Plan Public Contact Information
Robert Musallam
Housing Division Manager
455 E. Calaveras Blvd.

Milpitas, CA 95035
[email protected]

Michelle Silva
Administrative Analyst II
455 E. Calaveras Blvd.

Milpitas, CA 95035
[email protected]

Annual Action Plan

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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The FY 2024-25 AAP is a one-year plan that describes eligible projects and activities to be completed according to current priorities outlined in the 2022-25 Consolidated Plan. The AAP was prepared by Housing staff with input from a variety of local and regional stakeholders.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City will continue to work with organizations to provide programs and services for low- and moderate-income residents. The City participates in a monthly regional CDBG/ Housing Coordinators meeting with all local jurisdictions, which often includes the County Santa Clara Office of Supportive Housing (OSH), to discuss housing cooperation. City staff continues to maintain dialogue with all service providers, public and private to enhance services and connect with service providers for better coordination of service deliveries.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Santa Clara County Office of Supportive Housing is the administrator of the Santa Clara County Continuum of Care (CoC). The CoC is a multi-sector group of stakeholders guiding the implementation of the County’s housing and service system to meet the needs and prevent and end homelessness. This includes: 1) permanent housing, 2) emergency shelter with outreach and assessment services, 3) transitional housing with support services, and 4) prevention services.

In 2020, the City of Milpitas participated in the preparation of the Community Plan to End Homelessness in Santa Clara County. The Plan identifies strategies to address the needs of homeless people in the county. On October 6, 2020, the City Council endorsed the 2020-2025 Santa Clara County Community Plan to End Homelessness.

The City is currently looking for a partner in homeless outreach. We plan to have a combined in-house and third-party approach to end homelessness. The City is projected to onboard a new homeless outreach provider prior to the start of the new fiscal year. In alignment with City Council priorities, our new outreach provider will be dedicated to overseeing the City's current unhoused response and adding capacity to further enhance unhoused and at-risk resident services.

Additionally, City Staff attend monthly regional CDBG/ Housing Coordinators meetings. Meetings serve the purpose of identifying gaps in homeless services and funding priorities to address homelessness

Annual Action Plan

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Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Milpitas does not receive Emergency Shelter Grant (ESG) funding however the City participates with the CoC to address homeless issues.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities

1 Agency/Group/Organization Catholic Charities of Santa Clara County Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Catholic Charities attended to voice the need for those living in long-term care.
2 Agency/Group/Organization CityTeam
Agency/Group/Organization Type Services-Homeless
What section of the Plan was
addressed by Consultation?
Homeless Needs- Chronically Homeless
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
CityTeam attended to voice the need for the unhoused.
3 Agency/Group/Organization Healthier Kids Foundation
Agency/Group/Organization Type Services-Children
What section of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from the Healthier Kids Foundation attended to voice the need for the Refugee and Immigrant School Linked Services Manager for the Milpitas Unified School District (MUSD).
4 Agency/Group/Organization Hope for the Unhoused

Annual Action Plan

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Agency/Group/Organization Type Services-Homeless
What section of the Plan was
addressed by Consultation?
Homeless Needs- Chronically Homeless
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from Hope for the Unhoused attended to voice the need for the
unhoused.
5 Agency/Group/Organization Knights of Columbus
Agency/Group/Organization Type Services-Homeless
What section of the Plan was
addressed by Consultation?
Homeless Needs- Chronically Homeless
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from the Knights of Columbus attended to voice the need for the
unhoused.
6 Agency/Group/Organization Project Sentinel
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was
addressed by Consultation?
Other
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Project Sentinel attended to voice the need for fair housing rights.
7 Agency/Group/Organization Rebuilding Together Silicon Valley (RTSV) Agency/Group/Organization Type Services-Housing
What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Rebuilding Together Silicon Valley attended to voice the need for continued services for critical repairs and accessibility modifications for low-income homes.
8 Agency/Group/Organization Senior Adult Legal Assistance (SALA) Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was
addressed by Consultation?
Non-Homeless Special Needs

Annual Action Plan

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Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from Senior Adult Legal Assistance attended to voice the need for
continuing legal services for senior person(s).
9 Agency/Group/Organization Terrace Gardens Senior Housing, Inc.

Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
What section of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Terrace Gardens attended to voice the need for services for senior person(s).

Table 2 – Agencies, groups, organizations who participated

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Identify any Agency Types not consulted and provide rationale for not consulting The City did not consult with nearby correctional facilities or child welfare entities. The organization has various partnerships with the County and the City works with those organizations indirectly through the several partnerships through the County and sub-recipients funded and outlined in this Action Plan.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Regional Continuum of Care Council
The Continuum of Care works to alleviate the
impact of homelessness in the community
through the cooperation and collaboration of
social service providers. This effort aligns
with the Strategic Plan's goal to support
activities to prevent and end homelessness.

Housing Element City of Milpitas
The Housing Element serves as a policy guide
to help the City meet its existing and future
housing needs. This effort aligns with the
Strategic Plan's goal to assist in the creation
and preservation of affordable housing. The
California Department of Housing and
Community Development (HCD) certified the
City’s 2023-2031 Housing Element on May
17, 2023.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)

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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The citizen participation process includes holding several public community meetings and workshops for maximum citizen participation. City staff worked closely with the City’s Community Advisory Commission (CAC) to hold a public meeting for the Commission and community to understand and participate in the CDBG process. The CAC held a public meeting on March 13, 2024, to discuss the priorities, goals, and funding allocations for the FY 2024-25 Annual Action Plan.

The City conducted four publicly noticed meetings to discuss CDBG allocations, two of which were public hearings. Noticing for the public hearings was done per the Citizen Participation Plan.

Per the City’s adopted Citizen Participation Plan, the City is to allow a 30-day public review and comment period for the Annual Action Plan. The City has published notifications of upcoming public hearings and the 30-day public review comment period in the local newspaper, at the City’s front desk, Milpitas Library, on its CDBG webpage, and via email blasts to stakeholders. The City held two advertised public hearings on February 26, 2024, and June 18, 2024. The Annual Action Plan 30-day public review comment period occurred from May 17, 2024, through June 17, 2024.

On April 25, 2024, the City posted the draft FY 2024-25 Annual Action Plan on its website to provide opportunities for public comment. The documents were posted at this URL: https://www.milpitas.gov/475/Federal-Program-Community-Development-Bl The City held a public meeting with the CAC on March 13, 2024, to review applications and hear applicant presentations. The Commissioners deliberated and made their recommendations to the City Council. Recommendations were synthesized into the staff’s agenda report. This narrative and report will be presented at the June 18th public hearing. Eleven (11) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.

On February 6, 2024, the City Council conducted a public hearing for the funding allocations for the FY 2024-25 Community Development Block Grant Annual Action Plan. Eleven (11) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents. One (1) public comment was heard from a Milpitas resident.

On June 18, 2024, the City held the second public hearing. TBD comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.

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Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendan
ce
Summary of
comments received
Summary of comments not
accepted and reasons
URL (If applicable)
1 Newspaper
Ad/Website
Non-
targeted/broad
community
Opening the
application period
No comments were
received N/A https://www.milpitas.gov/924
/CDBG-Notices
2 Newspaper
Ad/Website
Non-
targeted/broad
community
Public Hearing #1
Notice
No comments were
received N/A https://www.milpitas.gov/924
/CDBG-Notices
3 City Council
Meeting City

Public Hearing
#1
Non-
targeted/broad
community
50 Attendees
The City Council heard 12
comments from the
public/applicants
N/A https://www.youtube.com/wa
tch?v=BFIWKFaqFeI
4 Public Meeting
(CAC)
Non-
targeted/broad
community
25 Attendees
The Community Advisory
Commission (CAC) heard
11 comments from the
applicants. The
commissioners provided
their feedback on priorities
and goals the City Council
should consider funding
with CDBG funds.

N/A
https://milpitasca.portal.civiccl
erk.com/event/1604/files/age
nda/3321
5 Newspaper
Ad/Website
Non-
targeted/broad
community
Public Hearing #2
Notice TBD TBD TBD
6 City Council
Meeting City

Public Hearing
#2
Non-
targeted/broad
community

TBD TBD TBD TBD
Table 4 – Citizen Participation Outreach

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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
At the time of publishing, HUD has yet to announce FY 2024-25 CDBG allocations. The City of Milpitas received an entitlement allocation amount of $592,161.00. The City will allocate CDBG funds to eligible activities that address the needs identified in the Consolidated Plan. Prior Year resources in the amount of $594,882.86 from revolving loan funds will be re-allocated to continue the City’s Home Rehabilitation Loan Program.

Additional Prior Year resources in the amount of $224,168.10 from unused entitlement funding from past years and recent repayments to HUD will be reallocated to new program year.

Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation: $
Program
Income: $
Prior Year
Resources: $
Total:
$
CDBG Public-
Federal
Admin and Planning
Economic
Development
Housing
Public Improvements
Public Services
$592,161.00 $0.00 $819,050.96 $1,411,211,96 $0.00
Prior Year resources from
revolving loan funds will
be re-allocated to
continue the City’s Home
Rehabilitation Loan
Program.

Table 5 - Expected Resources – Priority Table

Should the Program Income resources be higher than estimated, the excess funds shall be allocated to the Rehabilitation Loan Program.

Should the Program Income resources be lower than estimated, funds allocated for the Rehabilitation Loan Program will be reduced.

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Should any agency refuse the allocation, excess funds will be reassigned accordingly based on community and City Council Priority.

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Not applicable, the City does not match federal funds.

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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There are three parcels controlled by the City. One parcel, located at 1432 S. Main Street, is owned by Milpitas Housing Authority and is approximately 0.9 acres in size. Currently, the parcel is occupied by commercial tenants, but the land is zoned as high-density multi-family residential. In January 2022, City Council directed staff to sell the parcel owned by the Milpitas Housing Authority with the intent that the buyer will develop affordable housing. The sale of this parcel is expected by summer 2023.

The other two parcels, approximately 1.7 acres, are located adjacent to the Milpitas Housing Authority property and is owned by the City of Milpitas. That City parcels are also occupied by commercial businesses but is also zoned for multi-family residential use. Staff is awaiting City Council direction for this parcel.

Discussion
Please see the discussion above.

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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order Goal Name Start
Year
End
Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Maintain and
Preserve Existing
Housing
2022 2025
Affordable
Housing Citywide
Affordable Housing
Development and
Preservation
$750,882.86 32 Homeowner housing
rehabilitated Non-Homeless
Special Needs
2 Affordable Housing
Rental
Rehabilitation
2022 2025
Non-Housing
Community
Development
Citywide
Affordable Housing
Development and
Preservation
$199,999.00 148 Homeowner housing
rehabilitated
3 Community
Funding/Public
Services
2022 2025
Homeless
Citywide Community Services $30,000.00
162 persons assisted - Public
service activities other than LMI
housing benefit
Non-Homeless
Special Needs
4 Fair Housing 2022 2025
Affordable
Housing Citywide Community Services $21,000.00
106 persons assisted - Public
service activities other than LMI
housing benefit Non-Homeless
Special Needs
5 Public Services for
Children and Youth 2022 2025
Non-Homeless
Special Needs Citywide Community Services $10,000.00
4 persons assisted - Public service
activities other than LMI housing
benefit Non-Housing
Community Development
6 Public Services for
Seniors 2022 2025
Non-Homeless
Special Needs Citywide Community Services $30,000.00
40 persons assisted - Public
service activities other than LMI
housing benefit Non-Housing
Community Development
7 Public Services for
Domestic Violence
Support
2022 2025 Non-Homeless Special
Needs Citywide Community Services $18,824.15
52 persons assisted- Public
service activities other than LMI
housing benefit
8 Assist
Microenterprises
and Small
Businesses
2022 2025 Non-Housing
Community Development Citywide Economic
Development $220,000.00 40 micro-enterprises assisted

Table 6 – Goals Summary

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Goal Descriptions
1 Goal Name Maintain and Preserve Existing Housing
Goal
Description Homeowner Housing Rehabilitation
2 Goal Name Affordable Housing Rental Rehabilitation
Goal
Description Rental Units Rehabilitated
3 Goal Name Community Funding/Public Services
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 4 Goal Name Fair Housing
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 5 Goal Name Public Services for Children and Youth
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 6 Goal Name Public Services for Seniors
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 7 Goal Name Public Services for Domestic Violence Support Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 8 Goal Name Public Improvements-Accessibility & Improving Public Facilities Goal
Description Public Facility or Infrastructure Activities for Low/Moderate Income Housing Benefit 9 Goal Name Assist Microenterprises and Small Businesses Goal
Description Businesses Assisted

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Projects
AP-35 Projects – 91.220(d)
Introduction
The Consolidated Plan goals represent high-priority needs for the City of Milpitas and serve as the basis for the strategic actions the City will use to meet these needs. The City of Milpitas only receives Community Development Block Grant (CDBG) funding. If available and recommended in certain circumstances, the City Council may also augment the funds and contributions from local funds, such as the Housing Authority Fund. All the funds mentioned, are in efforts to serve and improve the lives of low- and moderate-income persons in Milpitas.

Projects
# Project Name
1 Catholic Charities of Santa Clara County
2 Child Advocates of Silicon Valley
3 CityTeam
4 City of Milpitas
5 Hope for the Unhoused
6 Next Door Solutions to Domestic Violence
7 Project Sentinel-Fair Housing
8 Project Sentinel-Tenant/Landlord
9 Rebuilding Together Silicon Valley
10 Senior Adults Legal Assistance
11 Silicon Valley Independent Living Center
12 Sourcewise
13 Terrace Gardens
14 YWCA Golden Gate Silicon Valley
15 Program Administration
16 Home Rehabilitation Loan Program
Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
Allocation priorities are derived through qualitative research such as surveys, public meetings, public hearings, and other avenues of resident input. The research has impacted the priority needs that address the most vulnerable population in our communities and the City Council has established the priorities to address those underserved needs. The main obstacle is the lack of available funding and lack of flexibility in CDBG funding. As only 15% of the grant is available for public service activities, this severely limits the use of funds on addressing high-priority needs.

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AP-38 Project Summary
Project Summary Information
1 Project Name Catholic Charities of Santa Clara County Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description Investigate and resolve complaints for seniors and disabled adults in long-term care facilities.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
4 Location Description All long-term care facilities in Milpitas.

Planned Activities
Site visits to long-term care facilities and nursing homes and provide case management for those clients with
open cases.
2 Project Name Child Advocates of Silicon Valley
Target Area Citywide
Goals Supported Public Services for Children and Youth
Needs Addressed Community Services
Funding CDBG: $10,000
Description Provides court-appointed youths with volunteers to maintain life-long mentorship and guidance.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
4 Location Description Milpitas, CA
Planned Activities The organization will recruit, and train volunteers and provide essential mentors and guidance for youth.
3 Project Name CityTeam
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $5,000

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Description CityTeam’s Hope on Wheels food truck provides a warm- cooked meal to unhoused individuals.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
50 Location Description Milpitas, CA
Planned Activities Food distribution to the unhoused.
4 Project Name City of Milpitas
Target Area Citywide
Goals Supported Assist Microenterprises and Small Businesses Needs Addressed Economic Development
Funding CDBG: $220,000
Description
The Milpitas Microenterprise Assistance Grant Program
will provide funding to microenterprise businesses.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
40 Location Description Milpitas, CA
Planned Activities Support Milpitas microenterprises.
5 Project Name Hope for the Unhoused
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $5,000
Description
This mobile service center would provide a weekly one
stop shop for unhoused to get food, water, clothing,
essentials (tents, sleeping bag), hygiene kit, device
recharging, etc. It would also provide the unhoused the ability to get assessed (VI-SPDAT), request additional
support such as medical issues (VHHP - Valley Med
Backpack Team), request or get status on case
management items (e.g., ID, Social Security, EBT, GA/VA) Target Date 6/30/2025

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Estimate the number
and type of families
that will benefit from
the proposed
activities
40 Location Description Milpitas, CA
Planned Activities Provide essentials to unhoused individuals. 6 Project Name Next Door Solutions to Domestic Violence Target Area Citywide
Goals Supported Public Services for Domestic Violence Support Needs Addressed Community Services
Funding CDBG: $9,412.08
Description
Provide Support Services for survivors of domestic
violence by providing emergency shelter, crisis
counseling, safety strategies, community and systems
advocacy, support groups, and case management.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
37 Location Description Milpitas, CA
Planned Activities
Next Door Solutions provides peer counseling, advocacy, legal help, and support groups. Additionally, Next Door Solutions to Domestic Violence provides safe emergency
shelter to victims of domestic violence and their children within a confidential and protected environment.
7 Project Name Project Sentinel-Fair Housing
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Community Services
Funding CDBG: $21,000
Description
Milpitas residents and those seeking to reside in Milpitas will have their civil rights protected with
fair housing education, counseling, investigation, and
enforcement actions.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
106
Location Description Milpitas, CA
Planned Activities Handle Fair Housing cases, and provide public presentations and education.
8 Project Name Project Sentinel-Tenant/Landlord
Target Area Citywide

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Goals Supported Community Funding/Public Services
Needs Addressed Community Funding/Public Services
Funding CDBG: $10,000
Description
Through education and counseling, housing providers
(owners and property managers) and tenants will
understand their respective rights and obligations. Rental housing disputes will be resolved through mediation,
conciliation, and empowerment.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
30 Location Description Milpitas, CA
Planned Activities Tenant/landlord dispute resolution through counseling and education.
9 Project Name Rebuilding Together Silicon Valley
Target Area Citywide
Goals Supported Maintain and Preserve Existing Housing
Needs Addressed Affordable Housing Development and Preservation Funding CDBG: $156,000
Description
Funding to provide critical home repairs, rehabilitation, accessibility, and mobility services work to low-income homeowners in Milpitas.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
26 Location Description Milpitas, CA
Planned Activities Rehabilitate very low-, low-low-income households at no cost.
10 Project Name Senior Adults Legal Assistance
Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description
Legal services in the form of advice/referrals,
consultations/brief service, and legal representation will be provided to Milpitas elders in areas of law common to SALA’s target population including, but not limited to, the following: Public Benefits; Housing; Elder
Abuse/Domestic Violence; Nursing Homes/Alternatives;
Planning for Incapacity; Consumer/Finance; and Personal Affairs.

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Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
16 Location Description Barbara Lee Center, Phone, or San Jose Office Planned Activities Legal assistance to seniors.
11 Project Name Silicon Valley Independent Living Center Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $10,000
Description
The Housing Service project will assist individuals with disabilities in acquiring the knowledge and skills needed to secure or maintain affordable, accessible housing.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
42 Location Description Barbara Lee Center, Phone, Central Office Planned Activities Provide housing search assistance to LMC Milpitas residents with disabilities at risk of eviction.
12 Project Name Sourcewise
Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description Ensure critical, ongoing meal services and wellness checks for Milpitas’ older low-income adult residents.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
20 Location Description Milpitas, CA
Planned Activities Provide seniors with nutritious, home-delivered meals. 13 Project Name Terrace Gardens Senior Housing – Capital Target Area Citywide
Goals Supported Affordable Housing Rental Rehabilitation Needs Addressed Affordable Housing Development and Preservation Funding $199,999.00
Description Replace “Community Building” and “E” & “F” buildings roofs.

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Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
148
Location Description 186 Beresford Court
Planned Activities Funding will be used to replace three roofs at Terrace Gardens.
14 Project Name YWCA Golden Gate Silicon Valley
Target Area Citywide
Goals Supported Public Services for Domestic Violence Support Needs Addressed Community Services
Funding CDBG: $9,412.07
Description Provide residents with domestic violence supportive services.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities

15 Location Description Milpitas, CA
Planned Activities
24-hour Support Line; emergency shelter; emergency
response calls from law enforcement; crisis counseling, individual therapy, and support groups for adults and
children; medical advocacy; transportation; criminal
justice and social service advocacy; temporary restraining orders; court accompaniment; and children's
programming.
15 Project Name Program Administration
Target Area Citywide
Goals Supported Program Administration
Needs Addressed Program Administration
Funding CDBG: $97,432.20
Description Program Administration
Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
Program Administration
Location Description Milpitas, CA
Planned Activities Program Administration
16 Project Name Home Rehabilitation Loan Program
Target Area Citywide
Goals Supported Maintain and Preserve Existing Housing
Needs Addressed Affordable Housing Development and Preservation

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Funding RL: $594,882.86
Description Rehabilitate very low-, low- income households Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
6 Location Description Milpitas, CA
Planned Activities Rehabilitate very low-, low- income households

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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Not applicable. The City of Milpitas does not set geographic concentration areas for assistance. No census tracts in the city limits identify any area as a slum. Instead, the City helps fund organizations that provide supportive services to low- and moderate-income residents.

Geographic Distribution
Target Area Percentage of Funds
Milpitas 100%
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically Not applicable.

Discussion
Not applicable.

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City adopted an Affordable Housing Ordinance No. 297 on June 12, 2018. The Affordable Housing Ordinance requires that all new developments over 10 units must construct 15% of the total number of dwelling units to be affordable. For example, a developer wants to build an apartment complex with 20 units. A total of 3 units (15%) will need to be deemed affordable to comply with the City’s Affordable Housing Ordinance. On March 5, 2019, the City established residential and non-residential affordable housing fees. On February 1, 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site housing construction, to help the City meet its Regional Housing Needs Allocation (RHNA) goals, and to add clarity and consistency throughout the ordinance.

In addition to our Affordable Housing Ordinance, the City typically allocates funding resources to Rebuilding Together Silicon Valley Independent and Terrace Gardens. These organizations help support low-income homeowners and renters and seniors stay housed.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 180
Special-Needs 0
Total 180
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 180
Acquisition of Existing Units 0
Total 180
Table 10 - One Year Goals for Affordable Housing by Support Type

Discussion
The City anticipates allocating resources to Rebuilding Together Silicon Valley and Terrace Gardens.

Rebuilding Together Silicon Valley assists low-income homeowners and renters with critical repairs. The resources allocated to Rebuilding Together would serve 26 low-income homeowners and renters in Milpitas.

Terrace Gardens is a deed-restricted very-low- and low-income affordable housing seniors’ rental development. The allocation would be for capital repairs to the common area which would benefit 148 affordable housing units.

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The Home Rehabilitation Loan Program will assist low-income homeowners with critical repairs. The resources allocated to the Home Rehabilitation Loan Program would serve 6 low-income homeowners in Milpitas. Total benefit of these three activities would be 180 units.

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AP-60 Public Housing – 91.220(h)
Introduction
The City of Milpitas currently does not have any public housing. However, there is a project-based Section 8 property in the City, the Sunnyhills Apartments. The Sunnyhills Apartments is a 171-unit development in which 149 units receive project-based Section 8 vouchers. The project-based Section 8 vouchers subsidize assistance for each unit with the Department of Housing and Urban Development, establishing fair market rent for the area and what the tenant can afford to pay. The goal is to be competitive with the local market thus incentivizing the owner to rent to low-income households.

Actions planned during the next year to address the needs to public housing Not applicable. There is no public housing within the city.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not applicable. There is no public housing within the city.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not applicable.

Discussion
Not applicable.

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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The County of Santa Clara and the City have designated homelessness as a critical issue. In Santa Clara County’s 2023 Point-in-Time Census & Survey Comprehensive Report, the survey identified a total of 142 unsheltered homeless persons in Milpitas. Notably, there was a 48% decrease in unsheltered homeless persons in Milpitas. The decrease demonstrates that the homelessness crisis in the City is improving. With that being said, the City strives to solve and provide resources to individuals experiencing homelessness. Given the complexity of homelessness, interagency and interregional collaboration is crucial in solving the homeless issue.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
November 10, 2020, the City Council approved and authorized staff to enter into an agreement for homeless outreach, assessment, and street-based case management services with Santa Clara County. A new contract was executed in December 2022 to continue homeless outreach through December 2023.

As of April 2024, the City is preparing to launch a Request for Proposal (RFP) to enter into a new contract for homeless outreach and assessments.

In December 2020, the City Council authorized staff to contract with WeHOPE to provide mobile shower and laundry services in Milpitas. In June 2023, the City Council approved to fund WeHOPE for an additional 3 years.

The City’s Housing team will continue to explore resources that can further benefit the homeless population in Milpitas.

Addressing the emergency shelter and transitional housing needs of homeless persons The City of Milpitas will address emergency shelter and transitional housing needs of homeless persons by continuing to coordinate services between the City’s Police, Building Safety & Housing, and Public Works Departments and our local service providers, such as LifeMoves. The City’s Rent and Mortgage Relief program does allow for emergency housing relief for foster children or homeless families with school age children experiencing temporary homelessness. Funds can be used for obtaining temporary,

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secure housing (motel, hotel, etc.) followed by additional assistance for rent/deposit relief to move into more permanent housing.

CDBG Funded
• Next Door Solutions to Domestic Violence: Next Door Solutions to Domestic Violence provides client-centered, community-based supportive services for victims of domestic violence and his/her children. The organization also provides undisclosed emergency shelter when requested and needed by the individual and/or family.
• YWCA Silicon Valley (YWCA): YWCA Silicon Valley empowers women and her children to end racism and violence through offering supportive services for self-improvement and undisclosed emergency shelter for short-term to a longer amount of time if needed. YWCA also provides clients referrals to permanent housing if possible, and available.

Other Funded Programs
• The City of Milpitas has an Emergency Motel Stays Program which provides up to three nights of temporary shelter at a Milpitas hotel for unhoused individuals and families. • The City’s Rent and Mortgage Relief program eligible uses include:
o Eviction Protection
o Domestic Violence Relocation
o Child and Family Homelessness Relief
 Emergency housing relief for foster children or homeless families with school- age children experiencing temporary homelessness. Funds can be used for obtaining temporary, secure housing (motel, hotel, etc.) and then be used for rent/deposit relief to move into more permanent housing.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City’s Rent and Mortgage Relief program allows for emergency housing relief for foster children or homeless families with school-age children experiencing temporary homelessness. Funds can be used for obtaining temporary, secure housing (motel, hotel, etc.) followed by additional assistance for rent/deposit relief to move into more permanent housing.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly

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33 OMB Control No: 2506-0117 (exp. 09/30/2021)
funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

Milpitas does not currently have an institutional discharge policy. The City collaborates with the Santa Clara County CoC, who recently updated their Quality Assurance Standards to include a homeless discharge coordination policy.

The County CoC endeavors to provide guidance and resources to those released from institutions. The discharge policy includes access to reentry resource centers where, for example, an VI-SPIDAT could be administered. The VI-SPIDAT measures the acuity level of an individual and is used to inform what type of support or housing needs are required. It also serves as the entry point for access to other resources or supportive services, such as residential or outpatient treatment, transitional housing, or emergency shelter access.

CDBG and City Local Funds
• Rent Relief Program: The City’s Rent Relief program began in 2019 and expanded to a Rent and Mortgage Relief program in 2021. The rent relief portion assists with rent/deposit relief, eviction protection, domestic violence relocation, child and family homelessness relief, and section 8 good faith deposits.
• Workforce Housing Rental Assistance Program: Through a California Housing and Community Development (HCD) grant known as the Permanent Local Housing Allocation (PLHA), the City of Milpitas will be funding 50 households at or below 30% of the Area Median Income with a rental subsidy of $645 per month for 24 months.
• Child Advocates of Silicon Valley: Child Advocates connect court-appointed special advocates (CASAs) to foster children. These volunteers must make a commitment to the children for a long-term, many for his or her entire life. The consistent support of CASA is often the only adult who has steadily remained with the child, providing crucial mentorship. • Seniors Adults Legal Assistance (SALA): SALA is committed to providing free legal services to seniors. Legal services that SALA provides range from public benefits, long-term care, alternatives to institutionalization, elder abuse, long-term care insurance, incapacity planning, probate, simple wills, and housing – related to Landlord-Tenant issues. Often, many seniors do not know his or her housing rights or sign over the will of their house without knowing, and with

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34 OMB Control No: 2506-0117 (exp. 09/30/2021)
fixed income, many are unable to provide legal help. SALA provides legal help free of charge for these low to extremely low-income seniors.

Discussion
Please see the discussion above.

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35 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Along with other jurisdictions in Santa Clara County, the City of Milpitas is facing many obstacles in creating more affordable housing. The many constraints that the City is facing are the limited amount of developable land, government constraints, infrastructure and public facilities constraints, environmental, and financing and construction costs.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will help contribute to future affordable housing projects that will house the homeless.

Affordable Housing Ordinance
On June 12, 2018, the City Council adopted Affordable Housing Ordinance No. 297 which requires that any new development with 10 or more units must include 15% of the units these units as affordable.

The ordinance applies to both rental and ownership developments. In January 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site affordable housing production.

Density Bonus Ordinance
To attract developers to build affordable units, the Density Bonus Ordinance will allow developers the ability to build above their permitted densities in permitted zoning districts in exchange for the construction of affordable units.

Below Market Rate Home Ownership
The City manages a Below Market Rate (BMR) Home Ownership program for first-time, income-qualified homebuyers. Once a unit from the current BMR housing stock becomes available, a qualified applicant procured by lottery will have the ability to purchase a home in Milpitas at one of the various developments throughout the City.

Fair Housing
Milpitas provides CDBG funds to Project Sentinel. Project Sentinel is a reputable organization that provides expertise in fair housing and tenant-landlord disputes. Services include information, referrals, community outreach and education in several languages other than English, investigation, and resolving

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36 OMB Control No: 2506-0117 (exp. 09/30/2021)
fair housing complaints. In addition, they provide education and outreach to property owners, and property management to become proactive in their housing policies.

Discussion:

The California Department of Housing and Community Development (HCD) certified the City’s 2023- 2031 Housing Element on May 17, 2023. The adopted 2023-2031 Housing Element states the following actions to remove or ameliorate barriers to affordable housing: build and approve accessory dwelling (ADU) units and expand incentives for ADU production, work with non-profits to rehabilitate mobile and single-family homes, landlord-tenant mediation services, fair housing enforcement, outreach, and education, preservation of at-risk housing, mobile home rent control, analyze impact fees, continue the production of below market rate units and more.

Annual Action Plan

37 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions – 91.220(k)
Introduction:

This section discusses efforts in addressing the underserved needs, expanding and preserving affordable housing, reducing lead-based paint hazards, developing an institutional structure for delivering housing and community development activities, and planning to enhance coordination between public and private housing and social services agencies.

Actions planned to address obstacles to meeting underserved needs The most significant obstacle to addressing the underserved needs for FY 2024-25 is the lack of sufficient federal, state, and local funds to carry out all the necessary programs, activities, and projects.

The City contributes to meeting underserved needs with other resources and funds, such as:
• The City of Milpitas Affordable Housing Fund is used primarily to increase the number of new affordable housing units. It is funded through fees collected from developers by Affordable Housing Ordinance 297. As an example, the City used these funds to initially fund the Pilot Rent Relief Program the City established in November 2019 and it currently uses these funds for the City’s Emergency Motel Stay Program.
• The City provides loans on an ongoing, as-qualified basis for BMR applicants to qualify for purchasing an available BMR unit.
• Measure A Affordable Housing Bond was approved by voters in November 2016 approving 950 million dollars for the County to address housing needs for the most vulnerable residents, those in extremely low-income households.
• American Rescue Plan Act (ARPA) funds have been allocated to the Rent Relief Program which assists low-and moderate-income individuals with up to $5,000. • In February 2023, the City received its approval letter for its Permanent Local Housing Allocation (PLHA) entitlement. The grant will help cover the homeless outreach and assessment services for the next three years. PLHA will also allow the city to create a Workforce Housing Rental Assistance Program that would offset rent paid by the tenant for a period of greater than 6 months. To qualify, tenants must have a household income of 30% AMI or below. • In September 2022, the City Council accepted Assemblymember Lee’s one-time state funding request, including $1,500,000 for homelessness prevention and unhoused services. While the allocation of the homeless prevention and unhoused programs will be funded, the original request included the continuation of the mobile shower and laundry services, additional rent relief funds, and the establishment of a Milpitas Resource Center.

Actions planned to foster and maintain affordable housing The City has taken proactive steps to help decrease the barriers to affordable housing through the following resolutions/ordinances:

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38 OMB Control No: 2506-0117 (exp. 09/30/2021)
Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will consider contributing to future affordable housing projects that will house the homeless. The City is in discussion to create its first 100% permanent supporting housing project in Milpitas.

Affordable Housing Ordinance
On June 12, 2018, the City Council adopted Affordable Housing Ordinance No. 297 which requires that any new development with 10 or more units must include 15% of the units these units as affordable.

The ordinance applies to both rental and ownership developments. In January 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site affordable housing production. The City Council also adopted changes to add clarity and consistency throughout the ordinance.

Density Bonus Ordinance
To attract developers to build affordable units, the Density Bonus Ordinance will allow developers the ability to build above their permitted densities in permitted zoning districts in exchange for the provision of affordable units in the development.

Below Market Rate Ownership
The City manages a Below Market Rate (BMR) Home Ownership program for first-time, income-qualified homebuyers. Once a unit from the current BMR housing stock becomes available, the homebuyer will have the ability to purchase a home in Milpitas at one of the various developments throughout the City.

For qualified households, the City also provides a loan of up to $50,000.

Fair Housing
Milpitas provides CDBG funds to Project Sentinel. Project Sentinel is a reputable organization that provides expertise in fair housing and tenant-landlord disputes. Services include information, referrals, community outreach and education in several languages other than English, investigation, and resolving fair housing complaints. In addition, they provide education and outreach to property owners, and property management to become proactive in their housing policies.

Actions planned to reduce lead-based paint hazards
The County of Santa Clara has received funding from the State’s Department of Health Service and the Federal Government for the Center for Disease Control to implement a Childhood Lead Poisoning Prevention Program. The funded programs include community outreach screens, case management, and public education to inform low-to-moderate income and older communities. The project will then follow

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39 OMB Control No: 2506-0117 (exp. 09/30/2021)
up with environmental testing, lead-based education, blood-lead testing for children, hazard reduction grants, and follow up with monitoring and testing.

Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD-Based Paint regulations, which outlines the required states of abatement and remediation for rehabilitation projects. In addition, the City publicizes and identifies lead-based hazards and older residential projects through its Code Enforcement Division and Building Department.

Home rehabilitation projects that are federally funded also require testing for lead-based paints.

Residential structures not meeting lead-based paint regulations will go through the process of abatement and remediation of lead-based hazards.

Actions planned to reduce the number of poverty-level families The City of Milpitas will follow these actions:
• Work with non-profit housing developers to fund and provide more affordable housing opportunities to address the housing crisis and needs of very low and low-income households. • Provide funding and supportive services to prevent very low-income persons and families from becoming homeless and assist them in ending the cycle of homelessness. Programs such as the Rent Relief Program and the Workforce Housing Rental Assistance Program (WHRAP) help poverty-level families stay housed.
• Provide funding for a variety of services and referrals to assist people in obtaining access to public assistance to prevent poverty. This is typically done through funding various non-profit organizations.

Actions planned to develop institutional structure
The City is striving to improve intergovernmental and private sector cooperation to synergize efforts and resources and develop new revenues for community service needs and the production of affordable housing. Collaborative efforts include:
• Regular monthly meetings between entitlement jurisdictions at the CDBG Coordinators Meeting and Regional Housing Working Group
• Joint jurisdiction Request for Proposals and project review committees • Coordination on project management for projects funded by multiple jurisdictions.

Actions planned to enhance coordination between public and private housing and social service agencies
The City benefits from a strong jurisdiction and region-wide network of housing and community development partners, such as the County and the CoC. To improve intergovernmental and private sector cooperation, the City will continue to participate with other local jurisdictions and developers in

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40 OMB Control No: 2506-0117 (exp. 09/30/2021)
sharing information and resources.

Discussion:

Please see the discussion above.

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41 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

The City of Milpitas returned $149,337.74 to the line of credit. Funds will be reprogrammed in FY 2024-

25. Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
$0

3. The amount of surplus funds from urban renewal settlements $0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. $149,337.74

5. The amount of income from float-funded activities $0 Total Program Income $149,337.74

Other CDBG Requirements

1. The amount of urgent need activities $0

Applicant Activity Applicant
Request
CDBG
FY23-24
CDBG
FY24-25
CDBG
Prior Unused
592,161.00 224,168.10
Catholic Charities Long-Term Ombudsman Program (LTCOP) 11,000.00 11,000.00 $10,000.00 Child Advocates of Silicon Valley Advocacy Program for Foster Youth in Milpitas 14,000.00 11,000.00 $10,000.00 CityTeam Hope on Wheels 10,000.00 0.00 $5,000.00
Healthier Kids Foundation School Linked Services Support at MUSD 50,000.00 0.00 $0.00 Hope for the Unhoused Weekly Mobile Service Center 15,000.00 0.00 $5,000.00 India Community Center Senior Wellness 50,000.00 5,000.00 $0.00 Knights of Columbus Annual Free Thanksgiving Dinner 5,000.00 0.00 $0.00 Next Door Solutions to Domestic Violence Social Services for Survivors of Domestic Violence 20,000.00 11,563.65 $9,412.08 Pragnya MyPACK 2.0 Inclusive Program Expansion 68,000.00 10,000.00 $0.00 Project Sentinel Tenant-Landlord Counseling 42,000.00 0.00 $10,000.00 Senior Adults Legal Assistance Legal Assistance to Elders 12,500.00 12,000.00 $10,000.00 Silicon Valley Independent Living Center Housing Services for People with Disabilities 15,107.00 11,070.00 $10,000.00 Sourcewise Sourcewise Meals on Wheels 25,000.00 0.00 $10,000.00 The Health Trust The Health Trust Meals On Wheels 11,000.00 11,000.00 $0.00 YWCA Domestic Violence Support Services 30,000.00 11,563.65 $9,412.07 Subtotal 378,607.00 94,197.30 88,824.15
Econ Dev
Microenterprise Assistance Funding will be used to provide support to microenterprises in Milpitas. 100,000.00 55,000.00 $28,905.65 $191,094.35 Subtotal 100,000.00 55,000.00 28,905.65
Rebuilding Together
Funding to providing home repairs,
rehabilitation, accessibility and mobility services
work to low-income homeowners in Milpitas.
156,000.00 125,000.00 $156,000.00
Milpitas Library Rood Repair-
City of Milpitas For roof repair at the Milpitas Library. 100,000.00 0.00 $0.00 Terrace Gardens For the roof repair of the "Community Building," and "E" & "F" buildings. 250,000.00 125,688.30 $199,999.00 Subtotal 506,000.00 $250,688 355,999.00
Project Sentinel Fair Housing 21,000.00 59,104.00 $21,000.00 Program Administration CDBG Administration 0.00 70,492.40 $97,432.20 Subtotal 21,000.00 $129,596 $118,432.20
Totals 1,005,607.00 $529,482.00 $592,161.00
Balance
Requested Actual % Cap % Cap Amount
FY 24-25 Public Service Cap Test $378,607.00 426% 15% $88,824.15 FY 24-25 Capital Project Cap Test $506,000.00 131% 65% $384,904.65 FY 24-25 Admin Cap Test $21,000.00 18% 20% $118,432.20
592,161.00
Public
Services
(15%)
Capital
(65%)
Program
Admin
(20%)

CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Adopt a Resolution Approving the Fiscal Year 2024-25 User and Regulatory Fee Schedule (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Category: Leadership and Support Services
Meeting Date: 6/18/2024
Recommendation: Adopt a resolution approving the Fiscal Year 2024-25 User and Regulatory Fee Schedule
Background:

Consistent with the City of Milpitas Municipal Code and City Council adopted fiscal policy regarding user fees1, staff proposed a User and Regulatory Fee Schedule (May 21, 2024 Schedule) for Fiscal Year 2024-252,3 for Council consideration and adoption at the regular May 21, 2024 City Council meeting. The May 21, 2024 Schedule reflected a review of all user and regulatory fees for potential adjustments to recover the full cost of certain City services, given forecast adjustments to the relevant operating expenditures at the time of the review. The last update to the City of Milpitas User and Regulatory Fee Schedule was adopted by the City Council through Resolution 92324 on April 18, 2023.

After extensive discussion of the proposed May 21, 2024 Schedule by the City Council, staff was directed to return with this item for further consideration and adoption on June 18, 2024. Staff has performed further analysis on the May 21, 2024 Schedule, and is recommending for Council action an updated User and Regulatory Fee Schedule (Schedule, Attachment A). The updated Schedule represents the staff recommendation that certain fees and charges be increased by the most recent annual change available at the time of review for the Consumer Price Index (CPI) for All Urban Consumers in the San Francisco-Oakland- Hayward Metropolitan Statistical Area. That respective CPI change is 3.67%.

Analysis:

User and regulatory fees are established by the City Council. The City user and regulatory fee schedule identifies fees for services and activities provided at the request or on behalf of a party or parties versus the public at large. Examples of user and regulatory fees collected by the City of Milpitas and other California municipalities include, but are not limited to:
•Planning Fees, such as entitlement review and review for compliance with the zoning code; •Building Fees, such as permitting of new construction or modifications to existing structures; •Engineering Fees, such as map review, encroachment permitting, and public improvement review; •Utility Fees, such as requests for sewer lateral inspections, and restoration of discontinued service; •Police Fees, such as vehicle impound and false alarm response; •Animal Regulation Fees, such as licensing and impound fees; •Fire Fees, such as annual inspections and construction review to ensure compliance with the fire code; •Recreation Fees, such as program participation fees, and facility rental fees; and 1 City of Milpitas Council Policy 3-2: Cost Recovery Policy for the Recreation and Community Services Department, https://www.milpitas.gov/DocumentCenter/View/199/Cost-Recovery-Policy-for-the-Recreation-and-Community-Services-Department-PDF?bidId= 2 May 21, 2024 Item 17: Adopt a Resolution Approving the Fiscal Year 2024-25 User and Regulatory Fee Schedule (Agenda Report), https://milpitasca.portal.civicclerk.com/event/25/files/report/345 3 May 21, 2024 Item 17: Illustration of Current and Proposed Fees Effective Fiscal Year 2024-25 (Attachment A), https://milpitasca.portal.civicclerk.com/event/25/files/attachment/584 4 April 18, 2023 Item 16: Adopt a Resolution Approving the Fiscal Year 2023-24 User and Regulatory Fee Schedule, https://milpitasca.portal.civicclerk.com/event/985/files/agenda/2663, https://milpitasca.portal.civicclerk.com/event/985/files/agenda/1804

•Administrative Fees, such as license application review fees.

User and regulatory fees specifically exclude taxes, assessments, franchise fees, development impact fees, fines or penalties, and utility rates and services charges.

Typically, a cost-of-service study is completed every three to five years, with incremental updates occurring in the years between comprehensive studies. The City last performed a comprehensive study for Recreation and Community Services Department fees in 2019. The City Council has authorized inflationary adjustments to fees in fiscal years between comprehensive fee studies to maintain alignment with increasing costs.

Prior fiscal year inflationary adjustments to the User and Regulatory Fee Schedule have been based on the estimated average annual increase in total employee compensation costs at the time of the review, with distinct averages calculated for employees commonly classified as miscellaneous employees and employees commonly classified as safety employees. If the estimated average employee compensation costs do not change or go down, no change is made to the fee schedule for the respective fiscal year, unless an adjustment is made to targeted cost recovery levels or fee study findings indicate an adjustment is appropriate. At the time of the User and Regulatory Fee Schedule review for the FY 2024-25 proposed budget, miscellaneous employee compensation was forecast to increase by 5.8% and safety employee compensation was forecast to increase by 6.06%.

This updated Schedule proposes incremental changes that incorporate feedback received during prior fee studies, feedback received subsequent to the City FY 2023-24 User and Regulatory Fee Schedule adoption, and City Council deliberations regarding the May 21, 2024 Schedule. As such, staff recommends that certain fees and charges be increased by the most recent annual change available at the time of review for the Consumer Price Index (CPI) for All Urban Consumers in the San Francisco-Oakland-Hayward Metropolitan Statistical Area. That respective CPI change is 3.67%.

It is important to note not all fees and charges are being proposed for increase by 3.67% for FY 2024-25, as indicated in Attachment B. Illustration of Current and Proposed Fees. Those Fees and charges being recommended for a 3.67% increase are to partially offset the forecast compensation increases of 5.8% to

6.06% (as noted above) of City staff who provide the respective services. It also is important to note that the proposed Recreation and Community increases follow City Council Policy 3-2: Cost Recovery Policy for the Recreation and Community Services Department, with most fees remaining in the same range and any increases capped at 3.5% as a general rule.

In addition to the inflationary adjustments, several discrete changes are proposed to clarify the fee schedule, recalibrate certain fees to the City current cost of service, and comply with State of California limitations for various fees. Discrete fee adjustments include:

Development-Related Fees
•Update the Certificate of Occupancy permit fee into 2 categories based on the floor area of the business •Clarifying the fee schedule to reflect current service offerings, including:
oSingle Family Districts;
oSite Development Requiring Planning Commission or City Council Approval; oConditional Use Permits for Multi-Family and Non-Residential; and oDeletion of the Special Use Permit Fee.

Recreation Fees
•Adjust fees to align to the City Council adopted recreation cost recovery policy, by:
oDeletion of obsolete fees no longer in use
oAddition of fees for the following:
▪Fitness Passes – per visit packages for non-residents
▪Sports Center Unlimited Packages
▪Milpitas Sports Center Dance Studio rental
▪Rental deposit for Sal Cracolice Facility Amphitheater

▪Senior Center Event Non-Member Fee
Policy Alternatives:

As the fee adjustments proposed are in line with the adopted City Fiscal Policy regarding user fees, no alternatives are recommended.

Fiscal Impact:

The incremental revenues and associated expenditures required to meet the increased costs of providing the respective services are forecast at $440,000 per fiscal year.

California Environmental Quality Act:

The fees (charges) authorized by this Resolution are statutorily exempt from environmental review under Guideline 15273 of the California Environmental Quality Act (CEQA), which provides an exemption for the establishment or modification of charges by public agencies, which the public agency finds are for the purpose of meeting operating expenses.

Recommendation:

Adopt a resolution approving the Fiscal Year 2024-25 User and Regulatory Fee Schedule.

Attachments:

Attachment A. Resolution Approving the User and Regulatory Fee Schedule for Fiscal Year 2024-25 Attachment B. Illustration of Current and Proposed Fees

Illustration of Current and Proposed Fees
Effective Fiscal Year 2024-25

Services / Activities / Subject Matter Page
BUILDING 3
ANIMAL REGULATION 23
PLANNING 24
ENGINEERING 27
PUBLIC WORKS 28
FIRE 31
AMBULANCE 37
POLICE 40
RECREATION 42
FINANCE 55
CITY CLERK 56
INFORMATION SERVICES 57
City of Milpitas
FY 2024-25 USER AND REGULATORY FEE SCHEDULE

City of Milpitas

BUILDING SAFETY AND HOUSING - CONSTRUCTION
New Construction, Tenant Improvements, Remodels
FY 23/24 Fee FY 23/24 Fee FY 24/25 Fee FY 24/25 Fee
Plan Review Inspection Plan Review Inspection
Occupancy Classification
Threshold
Sq Ft Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof
Percent
Change
Yearly
Incr
1 100 278.65$ 456.21$ 288.86$ 472.94$ 3.67% Y 200 399.24$ 684.32$ 413.87$ 709.40$ 3.67% Y 300 580.12$ 912.42$ 601.38$ 945.87$ 3.67% Y 400 1,062.47$ 1,254.58$ 1,101.42$ 1,300.57$ 3.67% Y 500 1,303.64$ 164.26$ 1,824.84$ 182.48$ 1,351.43$ 170.28$ 1,891.74$ 189.17$ 3.67% Y 1,000 2,124.93$ 192.94$ 2,737.27$ 182.48$ 2,202.83$ 200.01$ 2,837.62$ 189.17$ 3.67% Y 1,500 3,089.63$ 192.94$ 3,649.69$ 273.73$ 3,202.90$ 200.01$ 3,783.49$ 283.76$ 3.67% Y 2,000 4,054.33$ 164.26$ 5,018.32$ 364.97$ 4,202.97$ 170.28$ 5,202.29$ 378.35$ 3.67% Y 2,500 4,875.63$ 144.71$ 6,843.17$ 364.97$ 5,054.37$ 150.01$ 7,094.04$ 378.35$ 3.67% Y 3,000 5,599.15$ 82.13$ 8,668.01$ 159.67$ 5,804.42$ 85.14$ 8,985.78$ 165.53$ 3.67% Y 4,000 6,420.44$ 96.47$ 10,264.75$ 228.11$ 6,655.82$ 100.01$ 10,641.06$ 236.47$ 3.67% Y 5,000 7,385.14$ 48.24$ 12,545.81$ 114.05$ 7,655.88$ 50.00$ 13,005.74$ 118.23$ 3.67% Y Tract or Repetitive Fees: 25% of Original Same as regular 25% of Original Same as regular N Commercial / Multi-Family / Non-
Residential - New Construction, Tenant
Improvement, and Shell
2 1,500 4,494.01$ 65.54$ 11,476.56$ 81.98$ 4,658.76$ 67.94$ 11,897.29$ 84.98$ 3.67% Y 7,500 8,426.28$ 93.63$ 16,395.09$ 131.16$ 8,735.18$ 97.06$ 16,996.13$ 135.97$ 3.67% Y 15,000 15,448.17$ 84.26$ 26,232.14$ 139.90$ 16,014.50$ 87.35$ 27,193.81$ 145.03$ 3.67% Y 30,000 28,087.59$ 15.60$ 47,217.86$ 59.02$ 29,117.28$ 16.18$ 48,948.86$ 61.19$ 3.67% Y 75,000 35,109.48$ 20.60$ 73,777.91$ 24.05$ 36,396.59$ 21.35$ 76,482.60$ 24.93$ 3.67% Y 150,000 50,557.66$ 33.71$ 91,812.51$ 61.43$ 52,411.10$ 34.94$ 95,178.35$ 63.68$ 3.67% Y 3 500 1,685.73$ 73.75$ 3,193.48$ 68.43$ 1,747.53$ 76.45$ 3,310.55$ 70.94$ 3.67% Y 2,500 3,160.74$ 105.36$ 4,562.11$ 109.49$ 3,276.61$ 109.22$ 4,729.36$ 113.50$ 3.67% Y 5,000 5,794.69$ 94.82$ 7,299.38$ 116.79$ 6,007.12$ 98.30$ 7,566.97$ 121.07$ 3.67% Y 10,000 10,535.79$ 23.62$ 13,138.88$ 49.27$ 10,922.03$ 24.49$ 13,620.55$ 51.08$ 3.67% Y 25,000 14,078.73$ 39.59$ 20,529.50$ 20.07$ 14,594.86$ 41.04$ 21,282.11$ 20.81$ 3.67% Y 50,000 23,975.45$ 47.95$ 25,547.83$ 51.10$ 24,854.39$ 49.71$ 26,484.41$ 52.97$ 3.67% Y 5 1,000 4,249.87$ 91.74$ 7,983.70$ 85.54$ 4,405.67$ 95.11$ 8,276.38$ 88.68$ 3.67% Y 5,000 7,919.62$ 126.45$ 11,405.28$ 136.86$ 8,209.95$ 131.09$ 11,823.40$ 141.88$ 3.67% Y 10,000 14,242.30$ 112.44$ 18,248.45$ 145.99$ 14,764.42$ 116.56$ 18,917.44$ 151.34$ 3.67% Y 20,000 25,486.24$ 20.75$ 32,847.21$ 61.59$ 26,420.57$ 21.51$ 34,051.38$ 63.85$ 3.67% Y 50,000 31,711.15$ 32.62$ 51,323.76$ 30.11$ 32,873.68$ 33.81$ 53,205.29$ 31.21$ 3.67% Y 100,000 48,019.77$ 48.02$ 66,378.73$ 66.37$ 49,780.17$ 49.78$ 68,812.17$ 68.81$ 3.67% Y Single-Family, Two-Family, Additional
Dwelling Units / Remodels
A-Assembly - New Construction
A-Assembly - Tenant Improvement
B - Business - New Construction:
2

City of Milpitas

BUILDING SAFETY AND HOUSING - CONSTRUCTION
New Construction, Tenant Improvements, Remodels
FY 23/24 Fee FY 23/24 Fee FY 24/25 Fee FY 24/25 Fee
Plan Review Inspection Plan Review Inspection
Occupancy Classification
Threshold
Sq Ft Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof
Percent
Change
Yearly
Incr
6 500 1,628.84$ 71.26$ 3,492.87$ 74.85$ 1,688.56$ 73.87$ 3,620.92$ 77.59$ 3.67% Y 2,500 3,054.08$ 101.80$ 4,989.81$ 119.76$ 3,166.05$ 105.53$ 5,172.74$ 124.15$ 3.67% Y 5,000 5,599.15$ 91.62$ 7,983.70$ 127.74$ 5,804.42$ 94.98$ 8,276.38$ 132.42$ 3.67% Y 10,000 10,180.28$ 16.97$ 14,370.65$ 53.89$ 10,553.48$ 17.59$ 14,897.48$ 55.87$ 3.67% Y 25,000 12,725.35$ 22.40$ 22,454.15$ 21.96$ 13,191.86$ 23.22$ 23,277.31$ 22.76$ 3.67% Y 50,000 18,324.50$ 36.65$ 27,942.94$ 55.89$ 18,996.27$ 37.99$ 28,967.32$ 57.94$ 3.67% Y 7 500 1,911.37$ 83.62$ 4,391.03$ 94.09$ 1,981.44$ 86.69$ 4,552.01$ 97.54$ 3.67% Y 2,500 3,583.82$ 119.46$ 6,272.90$ 150.55$ 3,715.20$ 123.84$ 6,502.87$ 156.07$ 3.67% Y 5,000 6,570.34$ 107.51$ 10,036.65$ 160.59$ 6,811.21$ 111.46$ 10,404.59$ 166.47$ 3.67% Y 10,000 11,946.07$ 19.91$ 18,065.96$ 67.75$ 12,384.01$ 20.64$ 18,728.26$ 70.23$ 3.67% Y 25,000 14,932.59$ 26.28$ 28,228.07$ 27.60$ 15,480.01$ 27.24$ 29,262.91$ 28.61$ 3.67% Y 50,000 21,502.92$ 43.01$ 35,128.26$ 70.25$ 22,291.22$ 44.59$ 36,416.06$ 72.83$ 3.67% Y 8 100 898.80$ 196.61$ 1,596.74$ 171.08$ 931.75$ 203.82$ 1,655.28$ 177.35$ 3.67% Y 500 1,685.26$ 280.88$ 2,281.06$ 273.73$ 1,747.04$ 291.17$ 2,364.68$ 283.76$ 3.67% Y 1,000 3,089.63$ 252.79$ 3,649.69$ 291.98$ 3,202.90$ 262.06$ 3,783.49$ 302.68$ 3.67% Y 2,000 5,617.52$ 46.81$ 6,569.44$ 123.18$ 5,823.46$ 48.53$ 6,810.28$ 127.69$ 3.67% Y 5,000 7,021.90$ 61.79$ 10,264.75$ 50.18$ 7,279.32$ 64.06$ 10,641.06$ 52.02$ 3.67% Y 10,000 10,111.53$ 101.11$ 12,773.91$ 127.74$ 10,482.22$ 104.82$ 13,242.20$ 132.42$ 3.67% Y 9 5,000 6,179.27$ 21.25$ 9,124.22$ 45.62$ 6,405.80$ 22.03$ 9,458.72$ 47.29$ 3.67% Y 25,000 10,429.14$ 47.87$ 18,248.45$ 109.49$ 10,811.47$ 49.62$ 18,917.44$ 113.50$ 3.67% Y 50,000 22,396.61$ 15.44$ 45,621.12$ 31.93$ 23,217.67$ 16.00$ 47,293.59$ 33.11$ 3.67% Y 100,000 30,114.21$ 8.91$ 61,588.51$ 8.36$ 31,218.19$ 9.23$ 63,846.34$ 8.67$ 3.67% Y 250,000 43,476.60$ 4.94$ 74,134.32$ 15.97$ 45,070.45$ 5.12$ 76,852.08$ 16.55$ 3.67% Y 500,000 55,828.65$ 11.16$ 114,052.80$ 22.81$ 57,875.33$ 11.57$ 118,233.97$ 23.65$ 3.67% Y 10 2,000 2,380.34$ 20.16$ 2,488.42$ 20.74$ 2,467.60$ 20.90$ 2,579.65$ 21.50$ 3.67% Y 10,000 3,993.30$ 48.39$ 4,147.37$ 49.77$ 4,139.70$ 50.16$ 4,299.42$ 51.59$ 3.67% Y 20,000 8,832.19$ 16.03$ 9,124.22$ 16.59$ 9,155.98$ 16.62$ 9,458.72$ 17.20$ 3.67% Y 40,000 12,038.57$ 8.97$ 12,442.12$ 9.50$ 12,479.90$ 9.30$ 12,898.25$ 9.85$ 3.67% Y 100,000 17,421.82$ 5.14$ 18,144.76$ 5.18$ 18,060.50$ 5.33$ 18,809.95$ 5.37$ 3.67% Y 200,000 22,560.10$ 11.28$ 23,328.98$ 11.66$ 23,387.15$ 11.70$ 24,184.22$ 12.09$ 3.67% Y F - Factory - Tenant Improvement:

B - Business - Tenant Improvement:

E - Education - New Construction:

E - Education - Tenant Improvement:

F - Factory - New Construction:
3

City of Milpitas

BUILDING SAFETY AND HOUSING - CONSTRUCTION
New Construction, Tenant Improvements, Remodels
FY 23/24 Fee FY 23/24 Fee FY 24/25 Fee FY 24/25 Fee
Plan Review Inspection Plan Review Inspection
Occupancy Classification
Threshold
Sq Ft Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof
Percent
Change
Yearly
Incr
11 1,000 4,858.09$ 106.27$ 8,981.66$ 96.23$ 5,036.19$ 110.17$ 9,310.93$ 99.76$ 3.67% Y 5,000 9,108.92$ 151.82$ 12,830.94$ 153.97$ 9,442.85$ 157.38$ 13,301.32$ 159.62$ 3.67% Y 10,000 16,699.69$ 136.63$ 20,529.50$ 164.24$ 17,311.90$ 141.64$ 21,282.11$ 170.26$ 3.67% Y 20,000 30,363.07$ 25.30$ 36,953.11$ 69.29$ 31,476.18$ 26.23$ 38,307.81$ 71.83$ 3.67% Y 50,000 37,953.84$ 33.40$ 57,739.23$ 28.23$ 39,345.22$ 34.62$ 59,855.95$ 29.26$ 3.67% Y 100,000 54,653.53$ 54.66$ 71,853.27$ 71.85$ 56,657.12$ 56.66$ 74,487.40$ 74.48$ 3.67% Y 12 1,000 2,429.05$ 53.14$ 4,790.22$ 51.32$ 2,518.09$ 55.08$ 4,965.83$ 53.21$ 3.67% Y 5,000 4,554.46$ 75.91$ 6,843.17$ 82.12$ 4,721.43$ 78.69$ 7,094.04$ 85.13$ 3.67% Y 10,000 8,349.84$ 68.32$ 10,949.07$ 87.59$ 8,655.95$ 70.82$ 11,350.46$ 90.80$ 3.67% Y 20,000 15,181.53$ 12.65$ 19,708.32$ 36.95$ 15,738.09$ 13.12$ 20,430.83$ 38.31$ 3.67% Y 50,000 18,976.92$ 16.70$ 30,794.26$ 15.05$ 19,672.61$ 17.31$ 31,923.17$ 15.61$ 3.67% Y 100,000 27,326.76$ 27.32$ 38,321.74$ 38.32$ 28,328.56$ 28.33$ 39,726.61$ 39.72$ 3.67% Y 13 2,000 2,920.17$ 31.94$ 5,987.77$ 32.08$ 3,027.22$ 33.11$ 6,207.28$ 33.25$ 3.67% Y 10,000 5,475.31$ 45.63$ 8,553.96$ 51.32$ 5,676.04$ 47.30$ 8,867.55$ 53.21$ 3.67% Y 20,000 10,038.07$ 41.06$ 13,686.34$ 54.75$ 10,406.06$ 42.57$ 14,188.08$ 56.75$ 3.67% Y 40,000 18,251.04$ 7.60$ 24,635.41$ 23.10$ 18,920.12$ 7.88$ 25,538.54$ 23.94$ 3.67% Y 100,000 22,813.79$ 10.04$ 38,492.82$ 9.41$ 23,650.15$ 10.41$ 39,903.97$ 9.75$ 3.67% Y 200,000 32,851.86$ 16.43$ 47,902.18$ 23.95$ 34,056.21$ 17.03$ 49,658.27$ 24.83$ 3.67% Y 14 1,000 1,179.44$ 25.80$ 2,494.91$ 26.73$ 1,222.68$ 26.75$ 2,586.37$ 27.71$ 3.67% Y 5,000 2,211.46$ 36.86$ 3,564.15$ 42.77$ 2,292.53$ 38.21$ 3,694.81$ 44.34$ 3.67% Y 10,000 4,054.33$ 33.17$ 5,702.64$ 45.62$ 4,202.97$ 34.39$ 5,911.70$ 47.29$ 3.67% Y 20,000 7,371.52$ 6.14$ 10,264.75$ 19.25$ 7,641.76$ 6.37$ 10,641.06$ 19.95$ 3.67% Y 50,000 9,214.40$ 8.11$ 16,038.68$ 7.84$ 9,552.20$ 8.41$ 16,626.65$ 8.13$ 3.67% Y 100,000 13,268.73$ 13.27$ 19,959.24$ 19.96$ 13,755.16$ 13.75$ 20,690.94$ 20.70$ 3.67% Y 15 500 2,415.77$ 105.69$ 4,989.81$ 106.92$ 2,504.33$ 109.56$ 5,172.74$ 110.84$ 3.67% Y 2,500 4,529.57$ 150.99$ 7,128.30$ 171.08$ 4,695.62$ 156.52$ 7,389.62$ 177.35$ 3.67% Y 5,000 8,304.20$ 135.89$ 11,405.28$ 182.48$ 8,608.64$ 140.87$ 11,823.40$ 189.17$ 3.67% Y 10,000 15,098.55$ 25.16$ 20,529.50$ 76.99$ 15,652.06$ 26.09$ 21,282.11$ 79.81$ 3.67% Y 25,000 18,873.19$ 33.22$ 32,077.35$ 31.36$ 19,565.08$ 34.43$ 33,253.30$ 32.51$ 3.67% Y 50,000 27,177.39$ 54.36$ 39,918.48$ 79.83$ 28,173.71$ 56.35$ 41,381.89$ 82.76$ 3.67% Y H - Hazardous Materials - New
Construction:

H - Hazardous Materials - Tenant
Improvement:

I - Licensed Clinics - New Construction:

I - Licensed Clinics - Tenant
Improvement:

M - Mercantile - New Construction:
4

City of Milpitas

BUILDING SAFETY AND HOUSING - CONSTRUCTION
New Construction, Tenant Improvements, Remodels
FY 23/24 Fee FY 23/24 Fee FY 24/25 Fee FY 24/25 Fee
Plan Review Inspection Plan Review Inspection
Occupancy Classification
Threshold
Sq Ft Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof
Percent
Change
Yearly
Incr
16 250 1,109.28$ 97.06$ 1,995.92$ 85.54$ 1,149.95$ 100.62$ 2,069.09$ 88.68$ 3.67% Y 1,250 2,079.91$ 138.66$ 2,851.32$ 136.86$ 2,156.15$ 143.74$ 2,955.85$ 141.88$ 3.67% Y 2,500 3,813.16$ 124.79$ 4,562.11$ 145.99$ 3,952.95$ 129.37$ 4,729.36$ 151.34$ 3.67% Y 5,000 6,933.02$ 23.11$ 8,211.80$ 61.59$ 7,187.18$ 23.96$ 8,512.85$ 63.85$ 3.67% Y 12,500 8,666.27$ 30.51$ 12,830.94$ 25.09$ 8,983.98$ 31.62$ 13,301.32$ 26.01$ 3.67% Y 25,000 12,479.43$ 49.91$ 15,967.39$ 63.87$ 12,936.93$ 51.74$ 16,552.76$ 66.21$ 3.67% Y 17 2,000 10,808.41$ 118.22$ 27,443.96$ 147.02$ 11,204.65$ 122.55$ 28,450.05$ 152.41$ 3.67% Y 10,000 20,265.78$ 168.88$ 39,205.65$ 235.23$ 21,008.72$ 175.07$ 40,642.93$ 243.86$ 3.67% Y 20,000 37,153.92$ 151.99$ 62,729.04$ 250.92$ 38,515.99$ 157.57$ 65,028.68$ 260.11$ 3.67% Y 40,000 67,552.59$ 28.15$ 112,912.27$ 105.86$ 70,029.06$ 29.18$ 117,051.63$ 109.74$ 3.67% Y 100,000 84,440.74$ 37.15$ 176,425.43$ 43.13$ 87,536.33$ 38.52$ 182,893.17$ 44.71$ 3.67% Y 200,000 121,594.66$ 60.80$ 219,551.64$ 109.77$ 126,052.32$ 63.03$ 227,600.39$ 113.80$ 3.67% Y 18 500 2,569.37$ 112.41$ 6,386.96$ 136.86$ 2,663.56$ 116.53$ 6,621.10$ 141.88$ 3.67% Y 2,500 4,817.56$ 160.59$ 9,124.22$ 218.98$ 4,994.17$ 166.47$ 9,458.72$ 227.01$ 3.67% Y 5,000 8,832.19$ 144.53$ 14,598.76$ 233.58$ 9,155.98$ 149.83$ 15,133.95$ 242.14$ 3.67% Y 10,000 16,058.54$ 26.76$ 26,277.77$ 98.54$ 16,647.24$ 27.75$ 27,241.11$ 102.15$ 3.67% Y 25,000 20,073.17$ 35.33$ 41,059.01$ 40.15$ 20,809.05$ 36.62$ 42,564.23$ 41.62$ 3.67% Y 50,000 28,905.36$ 57.81$ 51,095.66$ 102.19$ 29,965.03$ 59.93$ 52,968.82$ 105.94$ 3.67% Y 19 2,000 22,608.05$ 11.83$ 34,928.67$ 187.12$ 23,436.86$ 12.26$ 36,209.15$ 193.98$ 3.67% Y 10,000 23,554.53$ 196.29$ 49,898.10$ 299.39$ 24,418.03$ 203.48$ 51,727.36$ 310.36$ 3.67% Y 20,000 43,183.30$ 176.66$ 79,836.96$ 319.35$ 44,766.40$ 183.14$ 82,763.78$ 331.06$ 3.67% Y 40,000 78,515.09$ 32.71$ 143,706.53$ 134.72$ 81,393.45$ 33.91$ 148,974.80$ 139.66$ 3.67% Y 100,000 98,143.86$ 43.18$ 224,541.45$ 54.89$ 101,741.81$ 44.77$ 232,773.13$ 56.90$ 3.67% Y 200,000 141,327.16$ 70.66$ 279,429.36$ 139.71$ 146,508.21$ 73.26$ 289,673.23$ 144.83$ 3.67% Y 20 500 3,270.97$ 143.10$ 6,985.73$ 149.69$ 3,390.88$ 148.35$ 7,241.83$ 155.18$ 3.67% Y 2,500 6,133.06$ 204.44$ 9,979.62$ 239.51$ 6,357.90$ 211.93$ 10,345.47$ 248.29$ 3.67% Y 5,000 11,243.94$ 183.99$ 15,967.39$ 255.48$ 11,656.15$ 190.74$ 16,552.76$ 264.84$ 3.67% Y 10,000 20,443.54$ 34.07$ 28,741.31$ 107.78$ 21,192.99$ 35.32$ 29,794.96$ 111.73$ 3.67% Y 25,000 25,554.42$ 44.98$ 44,908.29$ 43.91$ 26,491.24$ 46.62$ 46,554.63$ 45.52$ 3.67% Y 50,000 36,798.36$ 73.60$ 55,885.87$ 111.77$ 38,147.39$ 76.30$ 57,934.65$ 115.86$ 3.67% Y M - Mercantile - Tenant Improvement:

R-1 - Residential Hotels - New
Construction:

R-1 - Residential Hotels - Tenant
Improvement:

R-2 - Residential Multi-Family - New
Construction:

R-2 - Residential Multi-Family - Tenant
Improvement:
5

City of Milpitas

BUILDING SAFETY AND HOUSING - CONSTRUCTION
New Construction, Tenant Improvements, Remodels
FY 23/24 Fee FY 23/24 Fee FY 24/25 Fee FY 24/25 Fee
Plan Review Inspection Plan Review Inspection
Occupancy Classification
Threshold
Sq Ft Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof
Percent
Change
Yearly
Incr
21 2,000 6,598.81$ 72.17$ 14,969.43$ 80.19$ 6,840.73$ 74.82$ 15,518.21$ 83.13$ 3.67% Y 10,000 12,372.78$ 103.11$ 21,384.90$ 128.31$ 12,826.36$ 106.89$ 22,168.87$ 133.01$ 3.67% Y 20,000 22,683.42$ 92.80$ 34,215.84$ 136.86$ 23,515.00$ 96.20$ 35,470.19$ 141.88$ 3.67% Y 40,000 41,242.59$ 17.18$ 61,588.51$ 57.74$ 42,754.54$ 17.81$ 63,846.34$ 59.86$ 3.67% Y 100,000 51,553.23$ 22.68$ 96,232.05$ 23.52$ 53,443.17$ 23.51$ 99,759.91$ 24.39$ 3.67% Y 200,000 74,236.66$ 37.12$ 119,755.44$ 59.88$ 76,958.17$ 38.48$ 124,145.67$ 62.07$ 3.67% Y 22 1,000 3,214.08$ 70.31$ 7,983.70$ 85.54$ 3,331.91$ 72.89$ 8,276.38$ 88.68$ 3.67% Y 5,000 6,026.41$ 100.44$ 11,405.28$ 136.86$ 6,247.33$ 104.12$ 11,823.40$ 141.88$ 3.67% Y 10,000 11,048.41$ 90.40$ 18,248.45$ 145.99$ 11,453.44$ 93.71$ 18,917.44$ 151.34$ 3.67% Y 20,000 20,088.02$ 16.74$ 32,847.21$ 61.59$ 20,824.44$ 17.35$ 34,051.38$ 63.85$ 3.67% Y 50,000 25,110.02$ 22.10$ 51,323.76$ 25.09$ 26,030.56$ 22.91$ 53,205.29$ 26.01$ 3.67% Y 100,000 36,158.43$ 36.16$ 63,869.57$ 63.87$ 37,484.00$ 37.48$ 66,211.02$ 66.21$ 3.67% Y 23 1,000 3,930.85$ 85.99$ 7,484.72$ 80.19$ 4,074.95$ 89.14$ 7,759.10$ 83.13$ 3.67% Y 5,000 7,370.34$ 122.84$ 10,692.45$ 128.31$ 7,640.53$ 127.34$ 11,084.43$ 133.01$ 3.67% Y 10,000 13,512.29$ 110.56$ 17,107.92$ 136.86$ 14,007.65$ 114.61$ 17,735.10$ 141.88$ 3.67% Y 20,000 24,567.79$ 20.47$ 30,794.26$ 57.74$ 25,468.45$ 21.22$ 31,923.17$ 59.86$ 3.67% Y 50,000 30,709.74$ 27.02$ 48,116.03$ 23.52$ 31,835.56$ 28.02$ 49,879.96$ 24.39$ 3.67% Y 100,000 44,222.03$ 44.22$ 59,877.72$ 59.88$ 45,843.21$ 45.84$ 62,072.83$ 62.07$ 3.67% Y 24 1,000 2,161.68$ 47.29$ 4,391.03$ 47.05$ 2,240.93$ 49.02$ 4,552.01$ 48.77$ 3.67% Y 5,000 4,053.16$ 67.55$ 6,272.90$ 75.27$ 4,201.74$ 70.03$ 6,502.87$ 78.03$ 3.67% Y 10,000 7,430.78$ 60.80$ 10,036.65$ 80.29$ 7,703.20$ 63.03$ 10,404.59$ 83.24$ 3.67% Y 20,000 13,510.52$ 11.26$ 18,065.96$ 33.87$ 14,005.81$ 11.67$ 18,728.26$ 35.12$ 3.67% Y 50,000 16,888.15$ 14.86$ 28,228.07$ 13.80$ 17,507.27$ 15.41$ 29,262.91$ 14.31$ 3.67% Y 100,000 24,318.93$ 24.32$ 35,128.26$ 35.13$ 25,210.46$ 25.21$ 36,416.06$ 36.42$ 3.67% Y 25 500 1,600.40$ 70.02$ 2,744.40$ 58.81$ 1,659.07$ 72.58$ 2,845.00$ 60.96$ 3.67% Y 2,500 3,000.76$ 100.03$ 3,920.57$ 94.09$ 3,110.76$ 103.69$ 4,064.29$ 97.54$ 3.67% Y 5,000 5,501.38$ 90.02$ 6,272.90$ 100.37$ 5,703.07$ 93.32$ 6,502.87$ 104.05$ 3.67% Y 10,000 10,002.52$ 16.67$ 11,291.23$ 42.34$ 10,369.21$ 17.28$ 11,705.16$ 43.89$ 3.67% Y 25,000 12,503.15$ 22.01$ 17,642.54$ 17.25$ 12,961.51$ 22.81$ 18,289.32$ 17.88$ 3.67% Y 50,000 18,004.53$ 36.01$ 21,955.16$ 43.91$ 18,664.58$ 37.33$ 22,760.04$ 45.52$ 3.67% Y R-4 - Care / Assisted Living - New
Construction:

R-4 - Care / Assisted Living - Tenant
Improvement:

S-1 - Storage Moderate Hazard - New
Construction:

S-2 - Storage Low Hazard - New
Construction:

S - Storage - Tenant Improvement:
6

City of Milpitas

BUILDING SAFETY AND HOUSING - CONSTRUCTION
New Construction, Tenant Improvements, Remodels
FY 23/24 Fee FY 23/24 Fee FY 24/25 Fee FY 24/25 Fee
Plan Review Inspection Plan Review Inspection
Occupancy Classification
Threshold
Sq Ft Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof Base Fee

Add'l 100 SF or
Fraction
Thereof
Percent
Change
Yearly
Incr
26 150 927.24$ 135.22$ 1,696.54$ 121.18$ 961.24$ 140.18$ 1,758.73$ 125.62$ 3.67% Y 750 1,738.58$ 193.18$ 2,423.62$ 193.89$ 1,802.32$ 200.26$ 2,512.47$ 201.00$ 3.67% Y 1,500 3,187.40$ 173.86$ 3,877.80$ 206.82$ 3,304.25$ 180.23$ 4,019.96$ 214.40$ 3.67% Y 3,000 5,795.28$ 32.20$ 6,980.03$ 87.25$ 6,007.73$ 33.38$ 7,235.92$ 90.45$ 3.67% Y 7,500 7,244.09$ 42.50$ 10,906.30$ 35.55$ 7,509.66$ 44.06$ 11,306.12$ 36.85$ 3.67% Y 15,000 10,431.50$ 69.55$ 13,572.28$ 90.48$ 10,813.91$ 72.09$ 14,069.84$ 93.80$ 3.67% Y 27 100 618.16$ 135.22$ 1,197.55$ 128.31$ 640.82$ 140.18$ 1,241.46$ 133.01$ 3.67% Y 500 1,159.06$ 193.18$ 1,710.79$ 205.30$ 1,201.55$ 200.26$ 1,773.51$ 212.82$ 3.67% Y 1,000 2,124.93$ 173.86$ 2,737.27$ 218.98$ 2,202.83$ 180.23$ 2,837.62$ 227.01$ 3.67% Y 2,000 3,863.52$ 32.20$ 4,927.08$ 92.38$ 4,005.15$ 33.38$ 5,107.71$ 95.77$ 3.67% Y 5,000 4,829.40$ 42.50$ 7,698.56$ 37.64$ 5,006.44$ 44.06$ 7,980.79$ 39.02$ 3.67% Y 10,000 6,954.33$ 69.55$ 9,580.44$ 95.80$ 7,209.28$ 72.09$ 9,931.65$ 99.32$ 3.67% Y 28 5,000 5,840.33$ 25.55$ 10,977.58$ 23.52$ 6,054.44$ 26.49$ 11,380.02$ 24.39$ 3.67% Y 25,000 10,950.62$ 36.50$ 15,682.26$ 37.64$ 11,352.07$ 37.84$ 16,257.17$ 39.02$ 3.67% Y 50,000 20,076.14$ 32.85$ 25,091.62$ 40.15$ 20,812.13$ 34.06$ 26,011.47$ 41.62$ 3.67% Y 100,000 36,502.07$ 6.08$ 45,164.91$ 16.94$ 37,840.23$ 6.31$ 46,820.65$ 17.56$ 3.67% Y 250,000 45,627.59$ 8.03$ 70,570.17$ 6.90$ 47,300.29$ 8.32$ 73,157.27$ 7.15$ 3.67% Y 500,000 65,703.73$ 13.14$ 87,820.66$ 17.57$ 68,112.42$ 13.62$ 91,040.16$ 18.21$ 3.67% Y * Amounts exclude City of Milpitas standard permitting fees and State of California fees. ** A - Assembly New Construction per 100 SF amounts adjusted in order to reflect proper scaling from tier to tier. No change proposed to base fee. *** S-1 - Storage Moderate Hazard - New Construction: per 100 SF amounts adjusted in order to reflect proper scaling from tier to tier. No change proposed to base fee.

U - Utility - Misc. - New Construction:

U - Utility - Misc. - Tenant
Improvement:

Shell Building:
7

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr Note

MISCELLANEOUS FEES - RESIDENTIAL
Combination Permits
1 Attached Garage - 1 to 3 cars $1,375 $1,426 3.67% Y [a] 2 Detached Garage or Accessory Structure $1,181 $1,225 3.67% Y [a] 3 Bathroom Remodel (1 or more if inspected at same time) $1,007 $1,044 3.67% Y [a] 4 Kitchen Remodel $1,007 $1,044 3.67% Y [a]
5 Kitchen and Bathroom Remodel $1,463 $1,517 3.67% Y [a] 6 Patio Enclosure / Sunroom $1,356 $1,405 3.67% Y [a]
7 Garage conversion $1,295 $1,343 3.67% Y [a]
8 Green House $1,067 $1,106 3.67% Y [a]
9 Patio Cover $1,067 $1,106 3.67% Y [a]
10 Window, Skylight or Exterior Door $893 $926 3.67% Y [a] Miscellaneous Construction
11 Wood Fences over 7’ high, concrete / masonry over 4’ high $795 $824 3.67% Y [a] 12 Sound Wall $1,378 $1,429 3.67% Y [a]
13 Structural Roof Conversions $2.12 $2.20 per sq ft 3.67% Y [a] 14 AC Condenser Replacement $285 $296 3.67% Y
15 Furnace Replacement $342 $355 3.67% Y
16 Water Heater Replacement $342 $355 3.67% Y
17 Solar Permit
a) 15kW or less $450 $450 0.00% N
b) Above 15kW – base $450 $450 base 0.00% N
c) Above 15kW – per kW $15 $15 per kw 0.00% N
18 Solar Thermal
a) 10kWth or less $450 $450 0.00% N
b) 10kWth or more - base $450 $450 base 0.00% N
c) 10kWth or more – per kWth $15 $15 per kWth 0.00% N
19 Fireplace reconstruction $675 $699 3.67% Y [a]
20 Siding/stucco replacement $570 $591 3.67% Y
21 Seismic Strengthening $675 $699 3.67% Y [a]
22 Miscellaneous Construction Not Listed See hourly rates for Plan Review and
Inspection
See hourly rates for
Plan Review and
Inspection
N
Activity Description
8

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description

MISCELLANEOUS FEES - COMMERCIAL
Miscellaneous Construction
23 Permit Issuance Fee $196 $203 3.67% Y
24 Equipment Installation
a) Each Type - Plan Review $482 $500 3.67% Y
b) Each 2 pieces or fraction thereof - Inspection $456 $473 3.67% Y 25 Racks, each type
a) Each Rack Type $825 $855 3.67% Y
b) Each 5 racks or fraction thereof $228 $236 3.67% Y
26 Roof Screen $1,053 $1,091 3.67% Y [a]
27 Fences $1,053 $1,091 3.67% Y [a]
28 Monument Sign
a) Each Piece - Not Electrical $697 $723 3.67% Y [a]
b) Each Piece - Including Electrical $872 $904 3.67% Y [a] 29 Wall Mounted Sign
a) Not Electrical $469 $486 3.67% Y [a]
b) Including Electrical $644 $667 3.67% Y [a]
30 Solar Permit
a) 50kW or less $1,000 $1,000 0.00% N
b) 50kW – 250kW – Base $1,000 $1,000 base 0.00% N
c) 50kW – 250kW – per kW above 50kW $7 $7 per kW 0.00% N b) Above 250kW – base $2,400 $2,400 base 0.00% N
c) Above 250kW – per kW $5 $5 per kW 0.00% N
31 Solar Thermal
a) 30kWth or less $1,000 $1,000 0.00% N
b) 30kWth – 260kWth – Base $1,000 $1,000 base 0.00% N
c) 30kWth – 260kWth – per kWth above 30kWth $7 $7 per kWth 0.00% N d) 260+ kWth – Base $2,610 $2,610 base 0.00% N
e) 260+ kWth – per kWth above 260kWth $5 $5 per kWth 0.00% N 32 Miscellaneous Construction Not Listed See hourly rates for Plan Review and
Inspection
See hourly rates for
Plan Review and
Inspection
N
9

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Other Plan Check, Inspection and Permit Fees
33 Certificate of Occupancy (inspection, record review, printing) $709 Y a) Tenant space up to 400 sq ft $709 $245 -65.44% Y
b) Tenant space over 400 sq ft $709 $735 3.67% Y
34 Temporary Building Permit Issuance ***** $437 $453 3.67% Y 35 Accessibility Exception Request $580 $601 3.67% Y
36 Christmas Tree Lot $326 $338 3.67% Y
37 Faithful Performance Bond Execution $339 $351 3.67% Y 38 Inspection Investigation Fee (Construction w/o Permits, Per MMC) 100% of insp. Fee 100% of insp. Fee N

RESIDENTIAL, COMMERCIAL, AND MEP FEES
Grading
39 Permit Issuance Fee $196 $203 3.67% Y
40 Plan Check:
a) 0 - 10,000 Cubic Yards $482 $500 3.67% Y
b) Add for each additional 10,000 CY or fraction thereof $121 $125 3.67% Y c) Over 100,000 Cubic Yards $1,568 $1,625 3.67% Y
d) Over 100,000 Cubic Yards – add for each additional 10,000 CY or fraction thereof
$60 $63 3.67% Y
41 Inspection:
a) 0 - 10,000 Cubic Yards $798 $828 3.67% Y
b) Add for each additional 10,000 CY or fraction thereof $114 $118 3.67% Y c) Over 100,000 Cubic Yards $1,825 $1,892 3.67% Y
d) Over 100,000 Cubic Yards – add for each additional 10,000 CY or fraction thereof
$57 $59 3.67% Y
10

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Site Improvement
42 Permit Issuance $196 $203 3.67% Y
43 Plan Check
a) 0-50,000 SF $2,412 $2,500 3.67% Y
b) 50,001-100,000 SF $3,376 $3,500 3.67% Y
c) 100,001-500,000 SF $9,647 $10,001 3.67% Y
d) 500,001+ SF $1.45 $1.50 per 100 SF 3.67% Y
44 Inspection
a) 0-50,000 SF $3,650 $3,783 3.67% Y
b) 50,001-100,000 SF $5,475 $5,675 3.67% Y
c) 100,001-500,000 SF $11,405 $11,823 3.67% Y
d) 500,001+ SF $1.90 $1.97 per 100 SF 3.67% Y
Pools or Spas
45 Swimming Pool or Spa [a]
a) Private $1,036 $1,074 3.67% Y [a]
b) Public $1,633 $1,693 3.67% Y [a]
46 Swimming Pool and Spa Together [a]
a) Private $1,734 $1,797 3.67% Y [a]
b) Public $2,733 $2,833 3.67% Y [a]
47 Existing Pools / Spas – Repair or Renovation $567 $588 3.67% Y [a] Re-Roofing
48 Single-Family and Two-Family $668 $693 3.67% Y
49 Multi-Family, Residential, each building $1,074 $1,113 3.67% Y 50 Commercial/Industrial, each building ** $1,359 $1,409 3.67% Y 11

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Miscellaneous Fee
51 Change of Address $665 $689 per request 3.67% Y
52 Extension of Plan Check $98 $101 3.67% Y
53 Extension of Permit $98 $101 3.67% Y
54 Records Research $98 $101 3.67% Y
55 Records Research with Documentation, per Address $147 $152 per address 3.67% Y 56 Report of Monthly or Yearly Bldg Permit Activity (no charge to public agencies $98 $101 3.67% Y 57 Reprinting of Building Permit Cards $65 $68 3.67% Y
58 Alternative Materials or Methods of Construction $724 $750 3.67% Y Other Plan Check and Inspection Permit Fees
59 Inspection Investigation Fee (Construction w/o Permits, Per MMC) 100% of insp. Fee 100% of insp. Fee N 60 Reinspection Fee - per reinspection $342 $355 per reinspection 3.67% Y 61 Demolition Permit $561 $581 3.67% Y [a]
62 Revision / Deferred Submittal Plan Check - per hour $241 $250 per hour 3.67% Y 63 Digitizing
a) Document Size up to 11"x17"
i) 1st 10 pages $1 $1 each 0.00% N
ii) Each additional page 0.50 0.50 each 0.00% N
b) Document Size Larger than 11"x17" $4 $4 per page 0.00% N Hourly Rates
64 Hourly Rates - Normal Business Hours
a) Plan Check $241 $250 3.67% Y
b) Inspection $228 $236 3.67% Y
65 Afterhours (Overtime) Hourly Rates
a) Plan Check $289 $299 3.67% Y
b) Inspection $271 $281 3.67% Y
Standard Permitting Fees
66 Community Planning Fee - % of Building Permit 5.00% 5.00% 0.00% N 67 Technology Fee - % of Building Permit 3.80% 3.80% 0.00% N 12

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description

STATE FEES
Strong Motion Instrumentation and Seismic Hazard Mapping Fees: *** 68 Category 1 - Residential - Min Fee = $0.50 Val. x 0.00013 Val. x 0.00013 N 69 Category 2 - All Other Buildings - Min Fee = $0.50 Val. x 0.00028 Val. x 0.00028 N Building Standards Administration Special Revolving Fund: *** 70 Permit Valuation
a) $1-$25,000 $1 $1 0.00% N
b) $25,001 - $50,000 $2 $2 0.00% N
c) $50,001 - $75,000 $3 $3 0.00% N
d) $75,001 - $100,000 $4 $4 0.00% N
e) Every $25,000 or fraction thereof above $100,000 $1 $1 0.00% N

ELECTRICAL
71 Electrical Permit Issuance **** $196 $203 3.67% Y
72 Plan Check Fee - ( min. 1 hr) - per hour $241 $250 per hour 3.67% Y 73 Receptacle Outlets, multiple on one circuit
a) First 20 $114 $118 3.67% Y
b) Each additional 20 $95 $99 3.67% Y
74 Receptacles or Junction box, fed from dedicated circuit - each $57 $59 each 3.67% Y 75 Switches, Dimmers, Occupancy sensors, Sensor Power Packs, etc. a) First 20 $114 $118 3.67% Y
b) Each additional 20 $95 $99 3.67% Y
76 Lighting Fixtures, Sockets
a) First 20 $114 $118 3.67% Y
b) Each additional 20 $95 $99 3.67% Y
77 Track lighting with fixtures - per linear feet $1.14 $1.18 3.67% Y 78 Pole/Platform-Mounted/Theatrical Fixtures - each $57 $59 each 3.67% Y 79 Circuit Breaker Panel/Subpanel, Lighting Control Panel – each $95 $99 each 3.67% Y 80 Residential Equipment, hardwired from dedicated circuit – each $57 $59 each 3.67% Y 81 Commercial Equipment, hardwired from dedicated circuit – each $95 $99 each 3.67% Y 82 Power pole for cubicles $57 $59 each 3.67% Y
13

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
83 Generator
a) Portable $114 $118 each 3.67% Y
b) 10 kW or less $114 $118 each 3.67% Y
c) More than 10 kW $171 $177 each 3.67% Y
84 Electrical vehicle charging station
a) Residential $57 $59 3.67% Y
b) Commercial $95 $99 3.67% Y
85 HEPA filter
a) First 20 $114 $118 3.67% Y
b) Each additional 20 $95 $99 3.67% Y
86 Time Clock $57 $59 each 3.67% Y
87 Sign, lighting systems from one branch circuit
a) First one $228 $236 3.67% Y
b) Each additional $114 $118 3.67% Y
88 Services
a) Not over 200 amps (new or change) – each $114 $118 each 3.67% Y b) 201 amps - 1000 amps (new or change) $228 $236 each 3.67% Y c) Over 1000 amperes (new or change) $285 $296 each 3.67% Y 89 Power Apparatus (UPS) or Transformer $95 $99 each 3.67% Y 90 Miscellaneous Apparatus, Conduits & Conductors $95 $99 each 3.67% Y 91 Construction Temporary Power Pole with service panel, each pole $114 $118 3.67% Y 92 Elevator $228 $236 each 3.67% Y
93 Special Circuitry, per circuit $95 $99 per circuit 3.67% Y

MECHANICAL
94 Mechanical Permit Issuance **** $196 $203 3.67% Y
95 Plan Check Fee (min.1 hr) $241 $250 per hour 3.67% Y 96 Install Furnace or Heater, Residential (not including duct work) $152 $158 3.67% Y 97 Install, Relocate, Replace Flue Vent (not including with appliance) $114 $118 3.67% Y 98 Install Hood with Mechanical Exhaust
a) Residential $95 $99 3.67% Y
b) Commercial $228 $236 3.67% Y
99 Duct Work per VAV or Single Zone System $95 $99 3.67% Y 14

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
100 Install Industrial-type Incinerator $171 $177 3.67% Y 101 Install
a) Boiler (each) $114 $118 each 3.67% Y
b) Condenser, VAV or Fan Coil 0-5 ton <2000 CFM (each) $114 $118 each 3.67% Y c) Condenser, VAV or Fan Coil Over 5 ton >2000 CFM (each) $228 $236 each 3.67% Y 102 Roof-top HVAC package unit including duct work $228 $236 3.67% Y 103 Dryer vent
a) Dryer vent, residential $95 $99 each 3.67% Y
b) Dryer vent, commercial $228 $236 each 3.67% Y
104 Pump $171 $177 each 3.67% Y
105 Install/Replace Fire or Fire/Smoke Dampers - 5 (or portion of) $114 $118 3.67% Y 106 Non-portable Evaporative Cooler $171 $177 3.67% Y
107 Single Bathroom Ventilation Fan and Duct $95 $99 3.67% Y 108 Ventilation System, not HVAC $114 $118 3.67% Y
109 Other Regulated Appliance $171 $177 3.67% Y
110 Process Piping
a) Hazardous process piping system
i) First 4 outlets $171 $177 3.67% Y
ii) Over 4 outlets - per outlet $95 $99 per outlet 3.67% Y b) Non-Hazardous process piping system
i) First 4 outlets $171 $177 3.67% Y
ii) Over 4 outlets - per outlet $95 $99 per outlet 3.67% Y

PLUMBING
111 Plumbing Permit Issuance **** $196 $203 3.67% Y
112 Plan Check Fee (min. 1 hr) - per hour $241 $250 per hour 3.67% Y 113 Plumbing Fixtures
a) First 5 traps (or portion of) $171 $177 3.67% Y
b) Each Additional trap $95 $99 3.67% Y
114 Building Drain or Sewer (New or Replacement) $171 $177 3.67% Y 115 Rain Water Drainage System $114 $118 3.67% Y
116 Water Heater and Vent $171 $177 3.67% Y
117 Gas Piping System - (each appliance) $114 $118 3.67% Y 15

City of Milpitas

BUILDING SAFETY AND HOUSING - MISCELLANEOUS
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
118 Automatic Gas Shut-off Device (Seismic or Excess Flow) if not part of new gas piping system
$114 $118 3.67% Y
119 Industrial Waste Pre-Treatment System $228 $236 3.67% Y 120 Grease Trap $171 $177 3.67% Y
121 Grease Interceptor $228 $236 3.67% Y
122 Water System Installation
a) New $342 $355 3.67% Y
b) Re-pipe $228 $236 3.67% Y
123 Pump $171 $177 each 3.67% Y
124 Repair/Alteration of Drain/Vent $171 $177 3.67% Y
125 Landscape Sprinkler System $171 $177 3.67% Y
126 Landscape Reclaim Water $285 $296 per valve 3.67% Y 127 Backflow Protection
a) first 5 $171 $177 3.67% Y
b) each additional 5 (or portion of) $95 $99 3.67% Y
128 Reclaim Water System, No Irrigation $342 $355 3.67% Y 129 Private Sewage Disposal System $114 $118 3.67% Y
** Additional fees may be charged for roof penetrations and/or equipment installation. *** Fees set by the State of California and are subject to change. **** Permit issuance fee. When more than one specialty permit (electrical, mechanical, plumbing) is concurrently issued to one applicant, only one permit issuance fee will be charged. ***** Full permit fees of the main building permit shall be paid prior to issuance of the temporary building permit. [a] 60% of the permit fee is considered inspection fee for the purpose of processing refund request and applying inspection investigation fee. 16

City of Milpitas

BUILDING SAFETY AND HOUSING - MOBILEHOME PERMIT
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr Note
Mobilehome Permit Fees
1 Permit Issuance Fee $196 $203 each 3.67% Y
2 Permits with HCD Standard Plan Approval: See Item A See Item A each 0.00% N a) Mobile Home (MH) Unit Installation (each) $196 min. $196 min. each 0.00% N b) MH Unit Foundation System (each) Table B Table B each 0.00% N c) Accessory building and structure, and building component (each) Table B Table B each 0.00% N [a] d) Plumbing Table C Table C each 0.00% N
e) Mechanical Table D Table D each 0.00% N
f) Electrical Table E Table E each 0.00% N
g) Plan Review N/A N/A each 0.00% N
3 Permits without HCD Standard Plan Approval: See Item A See Item A each 0.00% N a) Accessory building and structure, and building component (each) Table B Table B each 0.00% N [a] b) Plumbing Table C Table C each 0.00% N
c) Mechanical Table D Table D each 0.00% N
d) Electrical Table E Table E each 0.00% N
e) Plan Review
i) First submittal 1/2 of total permit fees 1/2 of total permit fees each 0.00% N [b] ii) Each resubmittal
a) First Hour $203 $203 each 0.00% N [b]
b) Second and subsequent whole hour $92 $92 each 0.00% N [b] c) Each 1/2 hour, or fractional part thereof $46 $46 each 0.00% N [b] Item A
4 Permit Fees
a) First Inspection:
i) First Hour Sum of all categories
($196 min.)
Sum of all categories
($196 min.)
each 0.00% N
ii) Second and subsequent whole hour $82 $82 each 0.00% N iii) Each 1/2 hour, or fractional part thereof $41 $41 each 0.00% N b) Re-Inspection (Each subsequent inspection)
i) First Hour $178 $178 each 0.00% N
ii) Second and subsequent whole hour $82 $82 each 0.00% N iii) Each 1/2 hour, or fractional part thereof $41 $41 each 0.00% N Activity Description
17

City of Milpitas

BUILDING SAFETY AND HOUSING - MOBILEHOME PERMIT
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Table B: Construction Permit Fee
5 Total Valuation
a) Up to $2,000 $45.00 $45.00 each 0.00% N
b) $2,001 - $25,000
i) Base fee for first $2,000 $45.00 $45.00 each 0.00% N ii) Fee for each additional $1,000 or fraction thereof, up to $25,000 $9.00 $9.00 each 0.00% N c) $25,001 - $50,000
i) Base fee for first $25,000 $252.00 $252.00 each 0.00% N ii) Fee for each additional $1,000 or fraction thereof, up to $50,000 $6.50 $6.50 each 0.00% N d) $50,001 - $100,000
i) Base fee for first $50,000 $414.50 $414.50 each 0.00% N ii) Fee for each additional $1,000 or fraction thereof, up to $100,000 $4.50 $4.50 each 0.00% N e) $100,001 - $500,000
i) Base fee for first $100,000 $639.50 $639.50 each 0.00% N ii) Fee for each additional $1,000 or fraction thereof, up to $500,000 $3.50 $3.50 each 0.00% N f) $500,001 - $1,000,000
i) Base fee for first $500,000 $2,039.50 $2,039.50 each 0.00% N ii) Fee for each additional $1,000 or fraction thereof, up to $1,000,000 $3.00 $3.00 each 0.00% N g) $1,000,001 and Greater
i) Base fee for first $1,000,000 $3,539.50 $3,539.50 each 0.00% N ii) Fee for each additional $1,000 or fraction thereof $2.00 $2.00 each 0.00% N Table C: Plumbing Permit Fee
6 Each plumbing fixture, trap, set of fixtures on one trap, including water, drainage piping and backflow protection thereof
$3.00 $3.00 each 0.00% N
7 Each building sewer $14.00 $14.00 each 0.00% N
8 Each private sewage disposal system $14.00 $14.00 each 0.00% N 9 Each water heater and/or vent $7.00 $7.00 each 0.00% N 9 Each gas piping system for one to five outlets $7.00 $7.00 each 0.00% N 10 Each gas piping system for six or more outlets, per outlet $1.50 $1.50 each 0.00% N 11 Each gas regulator $1.50 $1.50 each 0.00% N
12 Each water branch service outlet or outlets at the same location, or each fixture supply
$1.00 $1.00 each 0.00% N
13 Each installation of water treating equipment $7.00 $7.00 each 0.00% N 14 Alteration or repair of water piping or water treating equipment $7.00 $7.00 each 0.00% N 18

City of Milpitas

BUILDING SAFETY AND HOUSING - MOBILEHOME PERMIT
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
15 Alteration or repair of drainage or vent piping $7.00 $7.00 each 0.00% N 16 Each lawn sprinkler system on any one meter, including backflow protection devices
$7.00 $7.00 each 0.00% N
17 Vacuum breakers or backflow protective devices on tanks, vats, etc., or for installation on unprotected plumbing fixtures:
a) One to five $7.00 $7.00 each 0.00% N
b) Over five, each additional $3.00 $3.00 each 0.00% N
Table D: Mechanical Permit Fee
18 The installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu
$14.00 $14.00 each 0.00% N
19 The installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu
$21.00 $21.00 each 0.00% N
20 The installation or relocation of each floor furnace, including vent $7.00 $7.00 each 0.00% N 21 The installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit heater
$7.00 $7.00 each 0.00% N
21 The installation, relocation or replacement of each appliance vent installed and not included in an appliance permit
$7.00 $7.00 each 0.00% N
22 The repair of, alteration of, or addition to each heating appliance, refrigeration unit, comfort cooling unit, absorption unit, or each comfort heating, cooling, absorption, or evaporative cooling system, including installation of controls
$14.00 $14.00 each 0.00% N
23 The installation or relocation of each boiler or compressor to and including three horsepower or each absorption system to and including 100,000 Btu
$14.00 $14.00 each 0.00% N
24 The installation or relocation of each boiler or compressor over three horsepower or each absorption system over 100,000 Btu
$21.00 $21.00 each 0.00% N
25 Each air handling unit, including ducts attached thereto $7.00 $7.00 each 0.00% N 26 For each evaporative cooler other than portable type $7.00 $7.00 each 0.00% N 27 For each vent fan connected to a single duct $3.00 $3.00 each 0.00% N 28 For each vent ventilation system which is not a portion of any heating or air conditioning system authorized by a permit
$7.00 $7.00 each 0.00% N
29 Each installation of equipment regulated by this chapter for which no other fee is listed
$7.00 $7.00 each 0.00% N
19

City of Milpitas

BUILDING SAFETY AND HOUSING - MOBILEHOME PERMIT
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Table E: Electrical Permit Fee
30 Each wiring outlet where current is used or controlled, except services, sub-feeders and meter outlets
$0.35 $0.35 each 0.00% N
31 Each fixture, socket or other lamp holding device $0.35 $0.35 each 0.00% N 32 Each motor of not more than 50 h.p. $4.25 $4.25 each 0.00% N 33 Each motor of more than 50 h.p. $10.50 $10.50 each 0.00% N 33 Each mercury arc lamp and equipment $1.00 $1.00 each 0.00% N 34 Each range, water heater or clothes dryer installation $7.00 $7.00 each 0.00% N 35 Each space heater or infrared heat installation $1.50 $1.50 each 0.00% N 36 Each stationary cooking unit, oven, or space heater $1.50 $1.50 each 0.00% N 37 Each garbage disposer, dishwasher, or fixed motor-operated appliance not exceeding ½ h.p.
$1.50 $1.50 each 0.00% N
38 Working light in buildings in course of construction or undergoing repairs, or where temporary lighting is to be used
$3.00 $3.00 each 0.00% N
39 Each incandescent electric sign $1.50 $1.50 each 0.00% N 40 Electric signs or outline lighting, luminous gas type with: 1 to 4 transformers
$3.00 $3.00 each 0.00% N
41 Additional transformers, each $0.35 $0.35 each 0.00% N 42 Each rectifier and synchronous converter, per kw. $0.35 $0.35 each 0.00% N 43 Each additional circuit for a mobile home accessory building or structure or other electrical equipment
$1.50 $1.50 each 0.00% N
44 Each service:
a) 600 volts or less, not over 200-amperes $7.00 $7.00 each 0.00% N b) 600 volts or less, over 200-amperes $10.00 $10.00 each 0.00% N c) Over 600 volts $14.00 $14.00 each 0.00% N
45 Each installation of equipment regulated by this chapter for which no other fee is listed
$7.00 $7.00 each 0.00% N
[b] Only one plan review fee will be charged for identical structures submitted in the same permit application. [a] Accessory buildings and structures, and building components includes but not limited to: awning; deck larger than 12 SF, cabana, ramada, private garage, fence over 6 ft. in height, windbreak over 6 ft. in height.
20

City of Milpitas

BUILDING SAFETY AND HOUSING - NEIGHBORHOOD BEAUTIFICATION FY 23/24 Fee FY 24/25 Fee Percent
Change
Yearly
Incr Note
1 1st Violation to Neighborhood Beautification Ordinance $100 $100 0.00% N 2 2nd Violation to Neighborhood Beautification Ordinance $200 $200 0.00% N 3 3rd or More Violations to Neighborhood Beautification Ordinance $500 $500 0.00% N 4 Delinquency Penalty on Neighborhood Beautification Ordinance $25 $25 0.00% N 5 Graffiti Abatement Actual Cost Actual Cost N
6 Public Nuisance Abatement As defined in
Municipal Code
Sections
As defined in
Municipal Code
Sections
N
Activity Description
21

City of Milpitas

ANIMAL REGULATION
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr Note
1 Animal Bites Penalty $200 $200 0.00% N
2 Animal Impoundment Hearing $50 $50 0.00% N
3 Animal Nuisance (e.g. barking) $100 $100 0.00% N
4 Animals in Excess of Maximum Allowed Penalty $50 $50 0.00% N 5 Failure to Apply for Annual Animal Facility Permit $20 $20 0.00% N 6 Inadequate Control or Confinement of Potentially Dangerous Animal Penalty $100 $100 0.00% N 7 Late Payments for Animal Fees 10% 10% 7 days 0.00% N
8 Unlicensed dog or cat penalty $50 $50 0.00% N
9 Violation of Leash Law $25 $25 0.00% N
10 Dog License
a) Altered $25 $25 0.00% N
b) Late Fee $20 $20 0.00% N
c) Unaltered $65 $65 0.00% N
11 Cat License
a) Altered $15 $15 0.00% N
b) Late Fee $20 $20 0.00% N
c) Unaltered $35 $35 0.00% N
12 Dog Seller Fee
a) 1st Permit within Calendar Year $83 $86 3.67% Y
b) 2nd Permit within Calendar Year $166 $172 3.67% Y
13 Cat Seller Fee
a) 1st Permit within Calendar Year $55 $57 3.67% Y
b) 2nd Permit within Calendar Year $111 $115 3.67% Y
14 Animal Disposal Fee Actual Cost Actual Cost N
15 Quarantining Animal Fee Actual Cost Actual Cost N
16 Redemption of Impounded Animal Fee Actual Cost Actual Cost N 17 Annual Animal Adoption Permit Fee $55 $57 3.67% Y
18 Annual Animal Facility Permit Application Fee $55 $57 3.67% Y 19 Dangerous Animal Annual Permit Fee $166 $172 3.67% Y 20 Permit for Exception to Number or Type of Animals Allowed, Application Fee $22 $23 3.67% Y 21 Other Requested/Required Services - See City of San Jose (The City of Milpitas contracts with the City of San Jose for various Animal Regulation services)
See City of San Jose
fee schedule
See City of San Jose
fee schedule
N
Activity Description
22

City of Milpitas

PLANNING
FY 23/24 Fee FY 24/25 Fee Percent
Change
Yearly
Incr Note
Special Events:
1 Application Fee Type
a) Minor Events $258 $268 3.67% Y [a]
b) Regular Events $1,007 $1,044 3.67% Y [a]
c) Major Events $6,289 $6,520 3.67% Y [a]
2 Conceptual Review - Planning Staff Only - per meeting $386 $400 3.67% Y Pre-Application Review:
3 Single Family Districts $3,011 $3,121 3.67% Y
4 All Others Multi-Family / Non-Residential $9,594 $9,946 3.67% Y Tentative Maps:
5 Parcel Map $14,255 $14,778 3.67% Y
6 Tract Map $20,673 $21,431 3.67% Y
Minor Site Development:
7 Over the Counter Review $258 $267 3.67% Y
8 Staff Review Fee Zoning Administrator
a) Staff Review - Zoning Administrator $3,384 $3,508 3.67% Y b) Staff Review Hill Side - Zoning Administrator $4,705 $4,877 3.67% Y 9 Requiring PC / CC Approval Planning Commission / City Council $9,882 $10,244 3.67% Y Site Development:
10 New Development Requiring PC / CC Approval $18,927 $19,621 3.67% Y 11 Zoning Administrator $14,636 $15,173 3.67% Y
12 SB35 Housing Project $11,041 $11,446 3.67% Y
Minor Conditional Use Permit:
13 Staff Review - Zoning Administrator $1,431 $1,484 3.67% Y 14 Requiring PC / CC Approval Planning Commission / City Council $3,232 $3,351 3.67% Y 15 Telecommunications $1,008 $1,045 3.67% Y
Conditional Use Permit:
16 Single Family Districts $695 $721 3.67% Y
17 Temporary Use Permit $897 $930 3.67% Y
18 All Other CUPs Multi-Family / Non-Residential $16,078 $16,667 3.67% Y Activity Description
23

City of Milpitas

PLANNING
FY 23/24 Fee FY 24/25 Fee Percent
Change
Yearly
Incr NoteActivity Description
Signs:
19 Temporary (Including Banners) $121 $126 3.67% Y
20 Permanent (Including Wall Signs) $352 $364 3.67% Y
21 Freestanding signs over 6ft in height $595 $616 3.67% Y Variance:
22 Single Family Districts $1,058 $1,097 3.67% Y
23 Signs $1,039 $1,077 3.67% Y
24 Multi-Family / Non-Residential $3,258 $3,377 3.67% Y Special Use Permit:
25 Staff Review $1,008 z Y
26 Requiring PC / CC Approval $2,581 3.50% Y
Short-Term Rental Permit
25 Short-Term Rental Permit - Initial $520 $539 3.67% Y 26 Short-Term Rental Permit - Renewal $520 $539 3.67% Y Deposit-Based Fees:
27 Amendments, General Plan, Zoning, or Specific Plan (Map or Text) $20,000 $20,000 0.00% N 28 Development Agreements $20,000 $20,000 0.00% N
29 Environmental Review/CEQA clearance $35,000 $35,000 0.00% N 30 Planned Unit Development $20,000 $20,000 0.00% N
31 Billboards $2,500 $2,500 0.00% N
32 Initial Deposit to Offset Costs of Legal Review, Peer Review, Other Agency Review, etc. $5,000 $5,000 0.00% N [b] Miscellaneous: Fees:
33 Amendments/Modifications to an Existing Permit
a) Permit Adjustment 25% of permit fee 25% of permit fee N b) Permit Amendment 50% of permit fee 50% of permit fee 0.00% N 34 Appeal To Planning Commission/City Council $2,060 $2,135 3.67% Y 35 Time Extensions $850 $881 3.67% Y
36 Public Noticing Fee $615 $615 0.00% Y
37 Copies - per page $0.10 $0.10 0.00% N
38 Planning Research - per hour $257 $267 3.67% Y
39 Zoning Conformance Letter $243 $252 3.67% Y
40 Home Occupation Permit / Business License Review $61 $63 3.67% Y 41 Tree Removal $247 $256 3.67% Y
24

City of Milpitas

PLANNING
FY 23/24 Fee FY 24/25 Fee Percent
Change
Yearly
Incr NoteActivity Description
42 Building Plan Check Support $258 $267 3.67% Y
43 Building Inspection Support $258 $267 3.67% Y
44 Certificate of Occupancy Review $129 $134 3.67% Y
45 Permit Compliance Review $514 $533 3.67% Y
46 Letter of Determination / Interpretation $1,029 $1,066 3.67% Y 47 Pass Through for Legal Fees Pass - Through Pass - Through N 48 Vendor Payment Processing Fees Pass - Through Pass - Through N [c] 49 Technology Fee - % of Permit 3.80% 3.80% 0.00% N
[b] This deposit will be collected in addition to any other deposits or fixed fees. Any unused deposit amounts will be returned to applicant. [c] For payments made using vendor portal services, applicant shall be responsible for processing fees charged by vendor, as applicable. * Applicants for full cost (deposit-based) submittals shall pay for all City staff and contract service provider time and materials required to process the application. Hourly rates for City staff time vary by position, as outlined in the City's full cost allocation plan. [a] Minor events are for permits issued over-the-counter for small private events. Regular events permits are typically issued for events less than four consecutive days, including block parties, or that require review by multiple departments. Major event permits are typically issued for events that exceed four consecutive days and/or anticipate crowds exceeding 1,000 people.
25

City of Milpitas

ENGINEERING
FY 23/24 Fee FY 24/25 Fee Percent
Change
Yearly
Incr Note
1 Minor Encroachment Permit $1,186 $1,230 3.67% Y
2 Lot Line / Merger Adjustment $3,500 $3,629 3.67% Y [a] 3 Street / Alley Easement Vacation $2,542 $2,636 3.67% Y Bldg Permit Reviews:
4 Single Family New Building / Addition $651 $675 3.67% Y 5 Commercial / Industrial New Building $2,170 $2,250 3.67% Y 6 Commercial / Industrial Tenant Improvement $217 $225 3.67% Y 7 Commercial / Industrial Site Improvement (including Grading) $1,953 $2,025 3.67% Y 8 All Other Permit Application Reviews (per hour) $217 $225 3.67% Y Engineering Plan Review: (Construction Cost Estimate)
9 Up to $50,000 $5,542 $5,746 3.67% Y
10 $50,001-$200,000 $11,085 $11,491 3.67% Y
11 $200,001-$500,000 $16,627 $17,237 3.67% Y
12 Over $500,001 $22,169 $22,982 3.67% Y
Engineering Inspection: (Construction Cost Estimate)
13 Up to $50,000 $5,542 $5,746 3.67% Y
14 Greater than $50,000 - % of Construction Cost Estimate 10% 10% 0.00% N 15 Technology Fee - % of Permit 3.80% 3.80% 0.00% N
[a] Fee includes Planning and Engineering review.

Activity Description
26

City of Milpitas

PUBLIC WORKS
FY 23/24 Fee / Rate FY 24/25 Fee / Rate Percent
Change
Yearly
Incr Note
Utilities
1 Service Request and Basic Inspection $136 $141 3.67% Y 2 Discontinuance of Service $136 $141 3.67% Y
3 Meter Removal / Installation
a) Less than 2" $110 $114 3.67% Y
b) Greater than or Equal to 2" $324 $336 3.67% Y
4 Water Meter Testing
a) Residential Deposit $110 $110 0.00% N [a]
b) Commercial Deposit $300 $300 0.00% N [a]
5 Hydrant Flow Test
a) Two or Fewer Hydrants $677 $702 3.67% Y
b) Three Hydrants $702 $728 3.67% Y
c) Four Hydrants $731 $758 3.67% Y
6 Sewer Lateral Inspection
a) Visual Inspection $110 $114 3.67% Y
b) Video Inspection - Residential $477 $495 3.67% Y
c) Video Inspection - Commercial $714 $740 3.67% Y
7 Backflow Testing Fee Actual Cost; per hour Actual Cost; per hour 8 Late Payment Penalty Fee (% of amount due) 5% 5% 0.00% N 9 Final Notice Penalty 5% 5% 0.00% N
10 Discontinuance of Service Warning Notice $10 $10 0.00% N 11 Restoration Fee - During Normal Operating Hours
a) Low Income $54 $56 3.67% CPI [b]
b) All Others $131 $136 3.67% Y
12 Restoration Fee - During Non-Operational Hours
a) Low Income $163 $169 3.67% CPI [b]
b) All Others $344 $357 3.67% Y
Notes
[a] If meter is not accurate, deposit is refunded. If meter has been tampered with, the resident or business is charged for the repair. [b]
* The City's utility rate schedule is adopted separately. Beginning in Fiscal Year 2023/24 the City will consolidate the listing of utility rates into a separate schedule.

Activity Description
For residential customers who demonstrate to the City a household income below 200 percent of the federal poverty line, the City will limit any service restoration charges during normal operating hours to fifty dollars ($50), and during nonoperational hours to one hundred fifty dollars ($150) for 2020. The limits will only apply if the City’s service restoration charges actually exceed these amounts. These limits are subject to an annual adjustment for changes in the Bureau of Labor Statistics’ Consumer Price Index for All Urban Consumers (CPI-U) beginning January 1, 2021.
27

City of Milpitas

PUBLIC WORKS
FY 23/24 Fee FY 24/25 Fee Percent
Change
Yearly
Incr Note
Public Sewers
1 Delinquent Fees varies varies N [a]
2 Civil Penalties varies varies N [b]
3 Unmetered Wastes varies varies N [c]
4 Authority to Disconnect varies varies N [d]
5 Payment for Sewage Services varies varies N [e]
6 Inspection Fees varies varies N [f]
7 House Lateral Fee varies varies N [g]
8 Disbursements of Short Side Charges varies varies N [h] FOG and Stormwater Industrial/Commercial Violation
9 First Citation $500 $500 0.00% N [i]
10 Second Citation $625 $625 0.00% N [i]
11 Third Citation $750 $750 0.00% N [i]
Water Service Charges
12 Construction Water $2,000 $2,000 0.00% N
13 Deposits for service $150 $150 0.00% N
Notes
[a]
[b]
[c]
Activity Description
See City of Milpitas Municipal Code Section VIII-2-5.33. Permit applications are due ninety (90) days prior to commencing discharge to the sanitary system or expiration of existing discharge permit. Any person who fails to file an application for a discharge permit prior to discharge shall be assessed a penalty for delinquent filing as follows: (1) Up to and including thirty (30) days delinquency, the penalty shall be fifty percent (50%) of the permit fee. More than thirty (30) days but less than one year delinquency, the penalty shall be one hundred percent (100%) of the permit fee. (3) More than one(1) year delinquency, the penalty shall be one thousand percent (1,000%) of the permit fee. (b) Such penalties shall be in addition to any other penalties or fines that may be levied, and in addition to any other remedies that the City may have with respect to the discharge.

See City of Milpitas Municipal Code Section VIII-2-5.50. Any person who intentionally, accidentally, or negligently violates any provisions of this Chapter, any provision of any permit issued pursuant to this Chapter, or who intentionally, accidentally, or negligently discharges waste or wastewater which causes pollution, or violates any effluent limitation, national standard of performance, or national pretreatment or toxicity standard, shall be civilly liable to the City in a sum up to ten thousand dollars ($10,000) for the first day in which such violation occurs, up to twenty-five thousand dollars ($25,000) for the second day in which such violation occurs, and fifty thousand dollars ($50,000) for each additional day.

See City of Milpitas Municipal Code Section VIII-2-6.02. Where rates are herein specified to be in accordance with the use of water, all such premises shall be separately metered.

Where such metering is not provided, or for newly constructed units, the City shall make a reasonable estimate of the volume of water consumed to be used as a basis for sewer service charges.
28

City of Milpitas

PUBLIC WORKS
FY 23/24 Fee FY 24/25 Fee Percent
Change
Yearly
Incr NoteActivity Description
[d]
[e]
[f]
[g]
[h]
[i] See City of Milpitas Municipal Code Section XI-16-14. Any person who intentionally or negligently violates any provision of this Chapter or any provision of any permit or certificate issued pursuant to this Chapter shall be civilly liable to the city in a sum not to exceed $25,000.00 per day for each day in which such violation occurs.

See City of Milpitas Municipal Code Section VIII-2-7.01. Each connector shall pay a fee to City for issuing of each permit, for the inspection of each house lateral, house sewer or side sewer, the sum of five dollars ($5). Where connector has on file with the City cash deposit for inspection of work, no inspection fee shall be required. In such case, all cost and expenses incurred by City in inspection of the connection shall be made from said deposit.

See City of Milpitas Municipal Code Section VIII-2-7.02. Before the issuance of a permit for the installation of a house lateral, connector shall pay City a fee which shall include the following: (A) An engineering charge to defray the cost of processing the permit application, which shall be an amount equal to forty cents ($0.40) times one-half the width of the street expressed in feet in which the house lateral is being constructed. (B) A short side charge shall be collected in all cases where the main or trunk to which connection is being made is located between the center line of the street and the property to be served. Said short side charge shall be an amount equal to four dollars and fifty cents ($4.50) times the distance in feet between the center line of the street and the main or trunk sewer to which the connection is being made. The purpose of this charge is to equalize connection cost for property on both sides of the street.

See City of Milpitas Municipal Code Section VIII-2-7.03. The City Council may disburse to connectors whose house laterals connect to a main or trunk sewer at a point beyond the center line of the street an amount equal to $4.50 times the distance in feet between the center of the street and the main or trunk sewer to which said connection was made.

See City of Milpitas Municipal Code Section VIII-2-6.03. In the event of a failure to pay the charges as provided for sewage service, the City is authorized to disconnect sewer or water service, or both.

See City of Milpitas Municipal Code Section VIII-2-6.04. All accounts are due and payable within fifteen (15) days of the date of the bill. Accounts shall become delinquent and a late fee equal to five percent (5%) of the amount due shall be imposed of a payment has not been received by 5:00 p.m. on the due date. 29

City of Milpitas
FIRE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr Note

FIRE INVESTIGATION/ENFORCEMENT/RESPONSE
1 Emergency Response – Haz Mat Calls, Minimum 1-hr HR(s) * hourly rate HR(s) * hourly rate N 2 Response to DUI HR(s) * hourly rate HR(s) * hourly rate N 3 Non-Milpitas Response HR(s) * hourly rate HR(s) * hourly rate N 4 Response/Investigation Fee HR(s) * hourly rate HR(s) * hourly rate N 5 Referral Inspection (Life/Safety) 2 hrs minimum charge HR(s) * hourly rate HR(s) * hourly rate N 6 Referral Inspection (Haz Mat) 2 hrs minimum charge HR(s) * hourly rate HR(s) * hourly rate N 7 Fire Code Chapter 50 (Haz Mat) - Release Cleanup 2hrs minimum charge HR(s) * hourly rate HR(s) * hourly rate N 8 Enforcement Cost Recovery HR(s) * hourly rate HR(s) * hourly rate N

FALSE ALARM
9 False Alarm
a) First two in 12 month time-frame no charge no charge N b) 3rd occurrence $300 $300 0.00% N
c) 4th occurrence $600 $600 0.00% N
d) 5th or more $900 $900 0.00% N

MISCELLANEOUS
10 Data input (HMBP/HMIS), Minimum of 2 hours HR(s) * hourly rate HR(s) * hourly rate N 11 Late fee – over 60 days Collection Cost Collection Cost N 12 Failure to obtain a permit Double permit fee Double permit fee N 13 Weed Abatement. Fee = (hrs * $/HR), minimum 1-hr HR(s) * hourly rate HR(s) * hourly rate N 14 Fire Watch, Fee = (hrs * hourly rate). Std. or OT rate HR(s) * hourly rate HR(s) * hourly rate N [a] 15 Pre-inspection (residential care facilities) Per Code Per Code N 16 Confined Space permits HR(s) * hourly rate HR(s) * hourly rate N 17 Electronic Archive, per permit $25 $25 0.00% N
18 Use of Trailer $60 $60 per hour 0.00% N
19 Administrative Fee $70 $70 per hour 0.00% N
20 Instructor Actual Cost Actual Cost N
21 Fire Reports $13 $13 0.00% N
22 Other Services Not Listed HR(s) * hourly rate HR(s) * hourly rate N Activity Description
30

City of Milpitas
FIRE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description

FIRE PREVENTION

ANNUAL OPERATIONAL PERMITS
23 A-1 Occupancy (theaters and other small viewing halls) $1,264 $1,310 3.67% Y 24 A-2 Occupancy (Food & Drink Establishment) $956 $991 3.67% Y 25 A-3 Occupancy (Worship, recreation, or amusement) $956 $991 3.67% Y 26 A-4 & A-5 Occupancy (indoors or outdoors sport event structures) $2,190 $2,270 3.67% Y 27 High Piled Storage $1,264 $1,310 3.67% Y
28 Malls
a) Small (0 to 50,000 s.f.) $941 $975 3.67% Y
b) Medium (50,001 to 100,000 s.f.) $1,573 $1,630 3.67% Y c) Large (over 100,000 s.f.) $2,190 $2,270 3.67% Y
29 Combustible Dust Producing Facility $632 $655 3.67% Y 30 Motels $956 $991 3.67% Y
31 Hotels & Multi-Story Structures
a) <5 stories $1,881 $1,950 3.67% Y
b) 5+ stories - per floor $316 $328 3.67% Y
32 Commercial Daycare
a) Small (<100 children or elderly) $617 $640 3.67% Y
b) Large (100+ children or elderly) $1,234 $1,279 3.67% Y 33 Residential Daycare
a) Small Family Daycare (8 or fewer children) $0 $0 N
b) Large Family Daycare (9-14 children) $0 $0 N
c) Elderly Care (6 or fewer people) $0 $0 N
34 Small Apartments (3-4 units) $310 $321 3.67% Y
35 Medium Apartments (5-15 units) $1,234 $1,279 3.67% Y 36 Large Apartments (more than 15 units) $1,851 $1,919 3.67% Y 37 Small Chemical User (Example: doctor/dentist, dry cleaner, photo shop, graphic design, print shop, automobile engine repair, propane, CO2 beverage dispensing system, battery systems, emergency generators, pools, etc.) $647 $671 3.67% Y
38 Medium Chemical User (Example: automobile body shop, research and design, analytical labs, pool supplies, big-box retail stores)
$1,602 $1,661 3.67% Y
39 Large Chemical User (Semiconductor or similar facilities) $2,528 $2,621 3.67% Y 40 Plating Shops $1,911 $1,981 3.67% Y
31

City of Milpitas
FIRE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
41 Toxic Gas
a) Small Toxic Gas - Annual Monitoring Certification $1,234 $1,279 3.67% Y b) Large Toxic Gas - Annual Monitoring Certification $2,468 $2,559 3.67% Y 42 Mobile Fueling
a) Vendor $1,602 $1,661 3.67% Y
b) Site $1,602 $1,661 3.67% Y
43 Underground Tanks $972 $1,007 3.67% Y
44 Urban Runoff Inspections
a) Industrial $647 $671 3.67% Y
b) Restaurants (once every 2 years) $647 $671 3.67% Y
45 Other Miscellaneous Annual Inspections Fee - per hour HR(s) * hourly rate HR(s) * hourly rate N

CONSTRUCTION REVIEW / PERMIT / INSPECTION
Building Life / Safety:

Demolition Fees:
46 Interior or Partial Building or Misc. Demolition $618 $641 3.67% Y 47 Complete Building with or without Site Demolition $928 $962 3.67% Y 48 Grading Fees: These are only assessed if permits are submitted separately to Building Department from new construction or remodel permits. a) Less than 1 acre $618 $641 3.67% Y
b) 1-5 acres $928 $962 3.67% Y
c) Greater than 5 acres $1,237 $1,282 3.67% Y
49 Site Improvement Fees: These are only assessed if permits are submitted separately to Building Department from new construction or remodel permits. a) Less than 1 acre $928 $962 3.67% Y
b) 1-5 acres $1,855 $1,923 3.67% Y
c) Greater than 5 acres $310 $321 per acre 3.67% Y
50 New Building – Shell:
a) Less than 5,000 sq. ft. $928 $962 3.67% Y
b) 5,000-25,000 sq. ft. $1,855 $1,923 3.67% Y
c) 25,000-50,000 sq. ft. $2,783 $2,885 3.67% Y
d) 50,000+ sq. ft. – per sq. ft. $0.07 $0.07 per sq ft 3.67% Y 32

City of Milpitas
FIRE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
51 New Building – New Construction:
a) Less than 5,000 sq. ft. $928 $962 3.67% Y
b) 5,000-25,000 sq. ft. $2,473 $2,564 3.67% Y
c) 25,000-50,000 sq. ft. $4,638 $4,808 3.67% Y
d) 50,000+ sq. ft. – per sq. ft. $0.10 $0.10 per sq ft 3.67% Y 52 Additions, Alterations, and Tenant Improvements:
a) Less than 5,000 sq. ft. $589 $611 3.67% Y
b) 5,000-25,000 sq. ft. $2,328 $2,414 3.67% Y
c) 25,000-50,000 sq. ft. $4,348 $4,507 3.67% Y
d) 50,000+ sq. ft. – per sq. ft. $0.10 $0.10 per sq ft 3.67% Y 53 Missed Plan Check by Appointment $310 $321 3.67% Y
54 Revision to Project Fee - per hour (min 1 hr) HR(s) * hourly rate HR(s) * hourly rate N 55 Tents, Canopies, or Membrane Structures:
a) 4 or less $927 $961 3.67% Y
b) 5+ $1,236 $1,281 3.67% Y
56 Temporary Assembly (Indoors or outdoors), with or w/out tent a) Occupancy 50-299 $927 $961 3.67% Y
b) Occupancy 300-999 $1,545 $1,601 3.67% Y
c) Occupancy 1000+ $2,472 $2,563 3.67% Y
Fire Extinguishing Systems: These are typically deferred submittals and reviewed and inspected after building plan submittals.
57 Fire Service Underground:
a) New or Replace - each $1,545 $1,601 3.67% Y
b) Repairs $618 $641 3.67% Y
58 Fire Sprinkler Systems:
a) Less than 2,000 sq. ft $898 $930 3.67% Y
b) 2,000+ sq. ft. – per sq. ft., fee = Base Fee + [(project sq. ft. - 2,000 sq. ft.) * per sq. ft. fee]
$0.23 $0.24 3.67% Y
59 Hood & Duct Systems – Each $1,236 $1,281 3.67% Y
60 FM 2000 (under floor systems, etc.) each $1,236 $1,281 3.67% Y 61 Other (deluge, foam, preaction, etc.) each $1,236 $1,281 3.67% Y 33

City of Milpitas
FIRE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Fire Alarm Systems:
62 Additions, Alterations, or Repairs: If more than 10 devices then the New Fire Alarm fee applies.
a) 1-5 Devices $618 $641 3.67% Y
b) 6-10 Devices $1,236 $1,281 3.67% Y
63 New Fire Alarm:
a) Less than 5,000 sq. ft. $1,236 $1,281 3.67% Y
b) 5,000+ sq. ft. – per sq. ft., fee = Base Fee + [(project sq. ft. - 5,000 sq. ft.) * per sq. ft. fee]
$0.21 $0.21 3.67% Y
64 Hazardous Materials - Building Construction:
a) Small TI without process piping or tools. (Example: registration form, inert compressed gas system installations, CO2 for beverage, small auto repair or $626 $649 3.67% Y
b) Facility TI with process piping or tanks < 4,000 sq. ft. (Example: H or F Occupancy, Plating Facility, chemical bunker). Does not include tools (tool fee is $1,240 $1,285 3.67% Y
c) Facility TI with process piping or tanks > 4,000 sq. ft. (Example: H or F Occupancy, Plating Facility, chemical bunker). Does not include tools (tool fee is $0.31 $0.33 per sq ft 3.67% Y
65 Tools with Hazardous Materials (Example: emergency generator, lift stations, aboveground tanks, treatment systems, battery module per 50KWh, propane system, large tank installations).
a) Up to Two Tools $1,240 $1,285 up to 2 tools 3.67% Y
b) Each Additional Tool $465 $482 per tool 3.67% Y
66 Closure - process / tools $943 $977 each 3.67% Y
67 Closure - Facility
a) Small TI without process piping or tools. (Example: registration form, inert compressed gas system installations, CO2 for beverage, small auto repair or $626 $649 3.67% Y
b) Facility TI with process piping or tanks < 4,000 sq. ft. (Example: H or F Occupancy, Plating Facility, chemical bunker). Tools included. $1,240 $1,285 3.67% Y
c) Facility TI with process piping or tanks > 4,000 sq. ft. (Example: H or F Occupancy, Plating Facility, chemical bunker). Tools included. $0.31 $0.33 per sq ft 3.67% Y
68 Underground Tank Installation:
a) 4 Tank System or less $5,642 $5,849 3.67% Y
b) Each additional tank $633 $656 3.67% Y
69 Underground Tank Removal:
a) 2 Tank System or Less $2,519 $2,611 3.67% Y
b) Each additional tank $317 $328 3.67% Y
34

City of Milpitas
FIRE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
70 CERS & APSA - Fee no longer applicable
a) CERS - Fee no longer applicable $0 $0 N
b) APSA - Fee no longer applicable $0 $0 N
MISCELLANEOUS FEES:
71 After Hours or Fast-Track Plan Check, Inspection - 3 hrs min at OT Rate $1,089 $1,129 3.67% Y [a] 72 Alternate Materials & Methods Review $1,122 $1,163 3.67% Y 73 New Occupancy (new business)
a) No Hazardous Materials $310 $321 3.67% Y
b) With Hazardous Materials $617 $640 3.67% Y
74 Smoke Detectors Verifications (new owner) $310 $321 3.67% Y 75 Title 19 5-year automatic fire sprinkler certification a) Commercial, Industrial, Mixed Use, Hotel/Motel, Apartments, Condominiums, i. Building less than or equal to 50,000 sq. ft. $619 $642 3.67% Y ii. Building over 50,000 sq. ft.
a) First 50,000 sq. ft. $619 $642 3.67% Y
b) Each additional 50,000 sq. ft. or fraction thereof $310 $321 3.67% Y b) Townhome Buildings
i. Building less than or equal to 25,000 sq. ft. $310 $321 3.67% Y ii. Building over 25,000 sq. ft.
a) First 25,000 sq. ft. $310 $321 3.67% Y
b) Each additional 25,000 sq. ft. or fraction thereof $310 $321 3.67% Y 76 Failure to cancel a scheduled inspection 24 hrs. prior $310 $321 3.67% Y 77 Temporary Certificate of Occupancy $154 $160 3.67% Y 78 Standard Hourly Rate - per hour $310 $321 3.67% Y
79 Overtime Hourly Fee - per hour $363 $377 3.67% Y
80 Other activities not listed - per hour $310 $321 3.67% Y 81 Additional Plan Review Time - Std. or OT per hr. HR(s) * hourly rate HR(s) * hourly rate N 82 Additional Inspection Time - Std. or OT per hr. HR(s) * hourly rate HR(s) * hourly rate N 83 Fire Department Technology Fee - % of permit 3.80% 3.80% 0.00% N 84 Emergency Response Mapping - new projects - per hour $281 $291 3.67% Y [a] Minimum 3 hours.
35

City of Milpitas

AMBULANCE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr Note

SERVICE FEES
1 ALS-1 (Advanced Life Support) $2,055.53 $2,055.53 0.00% N 2 ALS-2 (Advanced Life Support) $2,055.53 $2,055.53 0.00% N 3 BLS $1,644.43 $1,644.43 0.00% N
4 Mileage $69.79 $69.79 0.00% N
5 Hourly Ambulance Standby $260.13 $260.13 0.00% N
6 Hourly Paramedic – Individual $130.06 $130.06 0.00% N 7 Hourly EMT – Individual $86.71 $86.71 0.00% N

EQUIPMENT/SUPPLIES
8 Airway/Nasal $39.97 $39.97 0.00% N
9 Airway/Oral $21.80 $21.80 0.00% N
10 Bag Valve Mask $132.62 $132.62 0.00% N
11 Bandage, Elastic $10.72 $10.72 0.00% N
12 Bandages Triangular $18.17 $18.17 0.00% N
13 Bed Pan $18.17 $18.17 0.00% N
14 Blanket, Disposable $43.60 $43.60 0.00% N
15 Blood Glucose Test $36.34 $36.34 0.00% N
16 Burn Sheet $67.22 $67.22 0.00% N
17 Cervical Collar $130.81 $130.81 0.00% N
18 Cold/Hot Pack $27.25 $27.25 0.00% N
19 Capp Procedure $563.19 $563.19 0.00% N
20 Defib Pads $79.94 $79.94 0.00% N
21 Dressing - Major $18.17 $18.17 0.00% N
22 Dressing - Minor $18.17 $18.17 0.00% N
23 Keg Electrodes $34.52 $34.52 0.00% N
24 Keg Monitor 12 Lead $172.59 $172.59 0.00% N
25 Emesis Basin/Bag $14.16 $14.16 0.00% N
26 Endotracheal Tube Introducer/Gum Elastic Bougie $121.36 $121.36 0.00% N 27 Headbed Immobilizer $30.88 $30.88 0.00% N
28 Heap Mask $45.42 $45.42 0.00% N
29 Hood, Spit Sock $29.91 $29.91 0.00% N
30 Intravenous Saline Lock $95.65 $95.65 0.00% N
31 Intravenous Infusion Set $161.69 $161.69 0.00% N
Activity Description
36

City of Milpitas

AMBULANCE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
32 Intravenous Start Kit $72.69 $72.69 0.00% N
33 Intubation Supplies $81.75 $81.75 0.00% N
34 IO Supplies $541.39 $541.39 0.00% N
35 King Vision Video Laryngoscope Channel Blade $30.05 $30.05 0.00% N 36 Lam Supreme - Supraglottic Airway $36.06 $36.06 0.00% N 37 Meconium Aspirator $16.15 $16.15 0.00% N
38 Nebulizer $85.39 $85.39 0.00% N
39 Non-Rebreather Mask $19.98 $19.98 0.00% N
40 O2 Cannula With End-Tidal $61.72 $61.72 0.00% N
41 O2 Mask/Cannula $41.79 $41.79 0.00% N
42 OB Pack $145.34 $145.34 0.00% N
43 Patient Mover $58.31 $58.31 0.00% N
44 Pleural Decompression $123.62 $123.62 0.00% N
45 Pulse Oximetry $76.30 $76.30 0.00% N
46 Razor, Disposable $1.51 $1.51 0.00% N
47 Splint Arm $27.25 $27.25 0.00% N
48 Splint Leg $27.25 $27.25 0.00% N
49 Splinting (Extremity) $130.81 $130.81 0.00% N
50 Strap, 5 Foot immobilization $20.10 $20.10 0.00% N
51 Suction Tube $56.32 $56.32 0.00% N
52 Suctioning $114.46 $114.46 0.00% N
53 Temperature Measurement $30.67 $30.67 0.00% N
54 Tourniquet, Combat $109.23 $109.23 0.00% N
55 Universal Precautions $50.87 $50.87 0.00% N
56 Urinal $18.17 $18.17 0.00% N
37

City of Milpitas

AMBULANCE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description

MEDICATIONS
57 Acetaminophen (Ofirmev) $219.96 $219.96 0.00% N
58 Activated Charcoal $36.92 $36.92 0.00% N
59 Adenosine $105.37 $105.37 0.00% N
60 Albuterol $43.60 $43.60 0.00% N
61 Amiodarone $70.08 $70.08 0.00% N
62 Aspirin $10.90 $10.90 0.00% N
63 Atropine $30.88 $30.88 0.00% N
64 Atropine High Dose $145.69 $145.69 0.00% N
65 Benadryl $30.88 $30.88 0.00% N
66 Calcium Chloride $30.88 $30.88 0.00% N
67 Dextrose 10% 25G In 250Ml Bag $44.03 $44.03 0.00% N
68 Dopamine Drip $98.10 $98.10 0.00% N
69 Duodote Autoinjector $91.29 $91.29 0.00% N
70 Epi 1:1,000 1Mg/1Cc $50.87 $50.87 0.00% N
71 Epi 1:10,000 $50.87 $50.87 0.00% N
72 Glucagon $517.78 $517.78 0.00% N
73 Glucose Paste $15.82 $15.82 0.00% N
74 Lidocaine 2% $39.97 $39.97 0.00% N
75 Midazolem $2.89 $2.89 0.00% N
76 Morphine $30.88 $30.88 0.00% N
77 Narcan $58.14 $58.14 0.00% N
78 Nitroglycerin Tablet $1.55 $1.55 0.00% N
79 Nitropaste $14.15 $14.15 0.00% N
80 Normal Saline Flush Pls 10Cc $27.16 $27.16 0.00% N
81 Normal Saline 1000Cc $176.23 $176.23 0.00% N
82 Ondansetron Injectable $63.22 $63.22 0.00% N
83 Ondansetron Oral Dissolving Tablet $52.21 $52.21 0.00% N 84 Sodium Bicarb $54.50 $54.50 0.00% N
85 Sterile Water $43.60 $43.60 0.00% N
86 Tranexamic Acid 1,000mg $10.37 $10.37 0.00% N
* These fees are intended to mirror fees authorized by the Santa Clara County Emergency Services Agency. If Santa Clara County EMS updates fees subsequent to the adoption of this schedule, this schedule shall be presumed to reflect updated amounts. In the case of discrepancies, fee amounts authorized by Santa Clara County EMS shall supersede the amounts listed above. The City will periodically examine costs to ensure that fees collected do not exceed the City's program costs of service. 38

City of Milpitas
POLICE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr Note
Citations
1 Citation Sign off for Non Milpitas Residents $20 $20 0.00% N 2 Parking Citations $65 - $280 $65 - $280 0.00% N [a]
3 Copy of Traffic & Parking citations $5 $5 0.00% N
Alarm Fees and Fines
4 Alarm Permit
a) Alarm Permit - Initial $44 $45 per year 3.67% Y [b]
b) Alarm Permit - Renewal $22 $23 per year 3.67% Y [b]
c) Alarm Permit - Late Filing Fee 50% of permit fee 50% of permit fee N 5 False Alarm Response (per calendar year)
a) First No Charge No Charge N
b) Second No Charge No Charge N
c) Third $82 $85 3.67% Y
d) Fourth $136 $141 3.67% Y
e) Fifth $272 $282 3.67% Y
f) Sixth or More $272 $282 per response 3.67% Y
6 False Alarm Response - Additional Fee for Unregistered Alarm $27 $28 per response 3.67% Y Concealed Weapon Permit
7 Concealed Weapon Permit
a) Initial Application $330 $330 0.00% N [c]
b) Renewal Application $25 $25 0.00% N [c]
c) Psychological Testing $150 Actual Cost N [c]
d) Modification of Permit $10 $10 0.00% N [c]
Activity Description
39

City of Milpitas
POLICE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Miscellaneous
8 Fingerprints
a) Ink Card Up to (2) Cards $25 $25 0.00% N
b) Ink Card Over (2) Cards $5 $5 Each Additional Card 0.00% N c) Live Scan plus DOJ and FBI fees $25 $25 0.00% N
9 Subpoenas
a) Officer $275 $275 0.00% N
b) Records $15 $15 0.00% N
10 Administrative Tow Fees
a) Impound $346 $346 0.00% N
b) Stored $50 $50 0.00% N
11 Repossession Fee $15 $15 0.00% N
12 Incident (Log Event) Reports $5 $5 0.00% N
13 Photos on CD / Digital Media $15 $15 0.00% N
14 Police Reports
a) Up to (10) Pages $13 $13 0.00% N
b) Police Reports Over (10) Pages $1 $1 per page 0.00% N 15 US Investigative Request for Law Enforcement Data $15 $15 0.00% N 16 Videos / Digital Reproduction ed in 15 minute increments Actual Cost billed in 15 minute increments;
$50 minimum
N [d]
17 Massage Permits $1,000 $1,000 0.00% N
[a] Amounts vary depending on citation type.
[b] Alarm permits are issued per calendar year. Permits will expire annually on December 31st. [c] Additional fees may apply (e.g., other agency fees, fingerprinting, background testing, firearm training, etc.). [d] For requests requiring special programming or formatting the City will recover actual costs, including a pass-through of any vendor costs incurred. 40

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr Note

ADULT RECREATION
Adult Sports Enrichment Fees
1 Sports League (full season)
a) per team $545 - $775 $545 - $775 per season N
b) Additional fee per non-resident player $11 $11 per season 3.5% Y

AQUATICS
2 Recreational Swim $3 - $8 $3 - $8 per person N
3 Swimming Lessons Group
a) Residents $85 - $116 $85 - $116 per session N
4 Private Swimming Lessons
a) Residents $40 - $50 $40 - $50 per half hour lesson N 5 Parent-Tot Drop-in swim pass
a) Residents $17 $18 per 5 visits 3.5% Y

ARTS & CULTURE PROGRAMS
6 Cultural Facilities Entrance Fee $0 - $20 $0 - $20 per person N 7 Cultural Event Activity Fee $0 - $20 $0 - $20 per person N 8 Busker Fee $0 - $20 $0 - $20 per event N
9 Artisan/Cottage Vendor Fee $25 - $105 $25 - $105 per event N 10 Theatre Audition/Cast Fee
a) Residents $0 - $138 $0 - $143 per production 3.5% Y
11 Theatre Entrance Fees
a) General Production $0 - $20 $0 - $20 per person N
b) Special Production $0 - $50 $0 - $50 per person N
12 CONTRACT CLASSES / PROGRAMS
Instructor:

Negotiated Rate
Instructor:

Negotiated Rate
N
Activity Description
41

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description

MEMBERSHIP
13 Senior Center Membership
a) Residents $14 - $18 $14 - $18 per year N
b) Non-Resident $33 $34-$38 per year 3.5%
Sports Center Membership
14 Fitness Passes- Per Visit Packages
a) 5 visits $27 $27 per package 3.5% Y
b) 10 visits $54 $54 per package 3.5% Y
c) 15 visits $81 $81 per package 3.5% Y
d) 20 visits $108 $108 per package 3.5% Y
15 Fitness Passes Senior (50+)- Per Visit Packages
a) 5 visits $17 $17 per package 3.5% Y
b) 10 visits $34 $34 per package 3.5% Y
c) 15 visits $51 $51 per package 3.5% Y
d) 20 visits $68 $68 per package 3.5% Y
16 Drop-In Fee $8 - $14 $8 - $14 per package 3.5% Y
17 Sports Center Unlimited Packages
a) Monthly $70 $70 per package 3.5% Y
b) 3 Months $210 $210 per package 3.5% Y
c) 6 Months $310 $310 per package 3.5% Y
d) 12 Months $510 $510 per package 3.5% Y
18 Sports Center Unlimited Packages - Senior (50+)
a) Monthly $40 $40 per package 3.5% Y
b) 3 Months $95 $95 per package 3.5% Y
c) 6 Months $145 $145 per package 3.5% Y
d) 12 Months $255 $255 per package 3.5% Y
19 Annual Non-Resident Fee $55 - $109 $55 - $109 per year varies Y 19 Fitness Passes-Per Visit Packages - Non Resident
a) 5 visits - Non Resident 32.00$ per package b) 10 visits - Non Resident 64.00$ per package c) 15 visits - Non Resident 96.00$ per package d) 20 visits - Non Resident 128.00$ per package 20 Fitness Passes Senior (50+)-Per Visit Packages
42

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
a) 5 visits - Non Resident 22.00$ per package b) 10 visits - Non Resident 44.00$ per package c) 15 visits - Non Resident 66.00$ per package d) 20 visits - Non Resident 88.00$ per package 21 Sports Center Unlimited Packages
Monthly - Non Resident 80.00$ per package a) 3 Months - Non Resident 238.00$ per package b) 6 Months - Non Resident 362.00$ per package c) 12 Months - Non Resident 611.00$ per package 22 Sports Center Unlimited Packages-Senior (50+)
23 Monthly - Non Resident 49.00$ per package a) 3 Months - Non Resident 119.00$ per package b) 6 Months - Non Resident 191.00$ per package c) 12 Months - Non Resident 347.00$ per package Artificial Turf Field
24 Deposit (Football/Soccer)
a) Priority II & III n/a n/a N
b) Priority IV & V $1,000 $1,000 N
25 Deposit (Soccer/Volleyball)
a) Priority II & III n/a n/a N
b) Priority IV & V $750 $750 N
26 Artificial Turf Football/Soccer w/o lights
a) Priority II & III n/a n/a N
b) Priority IV $155 $160 per hour 3.5% Y
c) Priority V $310 $321 per hour 3.5% Y
27 Artificial Turf Football/Soccer w/ lights
a) Priority II & III n/a n/a N
b) Priority IV $165 $171 per hour 3.5% Y
c) Priority V $330 $342 per hour 3.5% Y
43

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
28 Artificial Turf Volleyball/Soccer w/o lights
a) Priority II & III n/a n/a N
b) Priority IV $105 $109 per hour 3.5% Y
c) Priority V $210 $217 per hour 3.5% Y
29 Artificial Turf Volleyball/Soccer w/ lights
a) Priority II & III n/a n/a N
b) Priority IV $115 $119 per hour 3.5% Y
c) Priority V $230 $238 per hour 3.5% Y
30 Tournament: Field w/o lights (Football)
a) Priority II & III n/a n/a N
b) Priority IV $220 $228 per hour 3.5% Y
c) Priority V $330 $342 per hour 3.5% Y
31 Tournament: Field w/ lights (Football)
a) Priority II & III n/a n/a N
b) Priority IV $230 $238 per hour 3.5% Y
c) Priority V $345 $357 per hour 3.5% Y
32 Tournament: Field w/o lights (Small)
a) Priority II & III n/a n/a N
b) Priority IV $165 $171 per hour 3.5% Y
c) Priority V $248 $256 per hour 3.5% Y
33 Tournament: Field w/ lights (Small)
a) Priority II & III n/a n/a N
b) Priority IV $175 $181 per hour 3.5% Y
c) Priority V $263 $272 per hour 3.5% Y
Community Center Rentals
34 Application Fee (non-refundable) $21 - $31 $21 - $31 per rental N 35 Rental Deposits: Classroom/Conference Room $200 $200 per rental N 36 Rental Deposits: Auditorium $500 $500 per rental N
37 Rental Deposits: Auditorium Screen $250 $250 per rental N 44

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
38 Auditorium (3 hr. minimum)
a) Priority II no fee no fee N
b) Priority III $105 $109 per hour 3.5% Y
c) Priority IV $210 $217 per hour 3.5% Y
d) Priority V $270 $279 per hour 3.5% Y
39 Conference Room (2 hr. minimum)
a) Priority II no fee no fee N
b) Priority III $37 $38 per hour 3.5% Y
c) Priority IV $74 $77 per hour 3.5% Y
d) Priority V $134 $139 per hour 3.5% Y
40 Dance Studio. Craft Classroom (2 hr. minimum)
a) Priority II no fee no fee N
b) Priority III $21 $22 per hour 3.5% Y
c) Priority IV $42 $43 per hour 3.5% Y
d) Priority V $102 $106 per hour 3.5% Y
41 Facility Attendant Fees
a) Priority II,III, IV $31 $32 per hour 3.5% Y
b) Priority V $62 $64 per hour 3.5% Y
42 Piano
a) Priority III, IV $21 $22 per day 3.5% Y
b) Priority V $84 $87 per day 3.5% Y
43 Auditorium Sound System (includes staff time) $53 $54 per hour 3.5% Y Field Rentals
44 Application Fee (non-refundable) $21 - $31 $21 - $31 N [a] 45 Rental Deposits
a) Priority II & III n/a n/a N
b) Priority IV & V $750 $750 3.5% N
46 Cricket Pitch
a) Priority II & III n/a n/a N
b) Priority IV $31 $32 per hour 3.5% Y
c) Priority V $62 $64 per hour 3.5% Y
47 Soccer Field w/o lights (2hr. Minimum)
45

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
a) Priority II & III n/a n/a N
b) Priority IV $31 $32 per hour 3.5% Y
c) Priority V $62 $64 per hour 3.5% Y
48 Soccer Field w/ lights (2hr. Minimum)
a) Priority II & III n/a n/a N
b) Priority IV $42 $43 per hour 3.5% Y
c) Priority V $84 $87 per hour 3.5% Y
49 Softball/ Baseball Field w/o lights (2hr minimum)
a) Priority II & III n/a n/a N
b) Priority IV $21 $22 per hour 3.5% Y
c) Priority V $42 $43 per hour 3.5% Y
50 Softball/ Baseball Field w/ lights (2hr minimum)
a) Priority II & III n/a n/a N
b) Priority IV $31 $32 per hour 3.5% Y
c) Priority V $62 $64 per hour 3.5% Y
51 Tournaments: Field w/o lights
a) Priority II & III n/a n/a N
b) Priority IV $63 $65 per hour 3.5% Y
c) Priority V $126 $130 per hour 3.5% Y
52 Tournaments: Field w/ lights
a) Priority II & III n/a n/a N
b) Priority IV $83 $86 per hour 3.5% Y
c) Priority V $166 $172 per hour 3.5% Y
Gym, Courts & Pool Rentals
53 Application Fee (non-refundable) $21 - $31 $21 - $31 N 54 Rental Deposit
a) Priority II & III n/a n/a N
b) Priority IV & V $750 $750 N
46

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
55 Large Gymnasium (3 hr. minimum)
a) Priority II & III n/a n/a N
b) Priority IV $85 $88 3.5% Y
c) Priority V $170 $176 3.5% Y
56 MSC Dance Studio (2 hr. minimum)
a) Priority II no fee no fee
b) Priority III $21 $21 per hour 0.0%
c) Priority IV $42 $42 per hour 0.0%
d) Priority V $102 $102 per hour 0.0%
57 Tournaments: Large Gymnasium (3 hr. Minimum)
a) Priority II & III n/a n/a N
b) Priority IV $145 $150 3.5% Y
c) Priority V $225 $233 3.5% Y
58 Training Pool (2hr. minimum)
a) Priority II & III n/a n/a N
b) Priority IV $52 $54-$74 per hr + 2 guards 3.5%
c) Priority V $104 $108 - $128 per hr + 2 guards 3.5%
59 Yard Pool (2 hr. minimum)
a) Priority II & III n/a n/a N
b) Priority IV $65 $67-$87 per hr + 2 guards 3.5%
c) Priority V $130 $135 - $155 per hr + 2 guards 3.5%
60 Meter Pool (2 hr. minimum)
a) Priority II & III n/a n/a N
b) Priority IV $75 $78-$98 per hr + 2 guards 3.5%
c) Priority V $150 $155-$175 per hr + 2 guards 3.5%
61 Facility Attendant/Scorekeeper (per attendant) [a]
a) Priority II & IV $31 $32 per hour 3.5% Y
b) Priority V $62 $64 per hour 3.5% Y
62 Lifeguard Fees (per Lifeguard) [a]
a) Priority II & IV $20 $21 per hour 3.5% Y
b) Priority V $40 $41 per hour 3.5% Y
47

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Higuera Adobe
63 Application Fee (non-refundable) $21 - $31 $21 - $31 N [b] 64 Rental Deposit $500 $500 N [b]
65 Auditorium (3hr. Minimum)
a) Priority II no fee no fee N
b) Priority III $52 $54 per hour 3.5% Y
c) Priority IV $104 $108 per hour 3.5% Y
d) Priority V $164 $170 per hour 3.5% Y
66 Facility Attendant Fees (per attendant)
a) Priority II, III, & IV $31 $32 per hour 3.5% Y
b) Priority V $62 $64 per hour 3.5% Y
City Hall
67 Application Fee (non-refundable) $30 $30 per rental N 68 Rental Deposit $500 $500 N [b]
69 City Hall Rotunda (2 hr. minimum)
a) Priority II no fee no fee N
b) Priority III $40 $41 per hour 3.5% Y
c) Priority IV $80 $83 per hour 3.5% Y
d) Priority V $160 $166 per hour 3.5% Y
70 City Hall City Council Chambers (2 hr. minimum)
a) Priority II no fee no fee N
b) Priority III $78 $81 per hour 3.5% Y
c) Priority IV $260 $269 per hour 3.5% Y
d) Priority V $520 $538 per hour 3.5% Y
71 City Hall Veterans Plaza (2 hr. minimum)
a) Priority II no fee no fee N
b) Priority III $40 $41 per hour 3.5% Y
c) Priority IV $80 $83 per hour 3.5% Y
d) Priority V $160 $166 per hour 3.5% Y
72 Staff/hour - Maintenance and/or IT (per attendant / per staff member) $50 $52 per hour 3.5% Y 48

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Special Event Venue/Open Space
73 Application Fee (non-refundable) $31 $31 per application N 74 Rental Deposits $1,000 $1,000 per day N
75 Rental Fee
a) Priority II & III $1,033 $1,069 per day 3.5% Y
b) Priority IV $2,066 $2,138 per day 3.5% Y
c) Priority V $3,099 $3,207 per day 3.5% Y
76 Facility Attendant Fees (per attendant) $31 $32 per hour 3.5% Y Mobile Stage Rental
77 Deposit (All Priorities) $1,000 $1,000 N
78 Rental (All Priorities) $1,370 - $2,740 $1,370 - $2,740 per day N 79 Light Package $110 - $1,100 $110 - $1,100 per rental N [c] 80 Light Mixer $110 - $440 $110 - $440 per rental N [d] 81 Light Tech $33 - $110 $33 - $110 per hour N [e]
82 Staff Fee $110 - $2,750 $110 - $2,750 per hour N [f] 83 Mileage $0.50 - $3.50 $0.50 - $3.50 per mile

N [g]
84 ADA Ramp $270 $270 N
85 Truss Roof Cover/ Banner Support $110 - $440 $110 - $440 per rental N [c] Picnic Area Rentals
86 Application Fee (non-refundable) $21 - $31 $21 - $31 N 87 Rental Deposit: Large Picnic Area $250 $250 N
88 Small Parks with Restrooms (50 or less capacity)
a) Priority III & IV $85 $88 per day per area 3.5% Y [b] b) Priority V $150 $155 per day per area 3.5% Y [b]
89 Small Parks without Restrooms (50 or less capacity)
a) Priority III & IV $65 $67 per day per area 3.5% Y [b] b) Priority V $130 $135 per day per area 3.5% Y [b]
90 Medium Parks 50 to 100 or less capacity
a) Priority III & IV $145 $150 per day per area 3.5% Y [b] b) Priority V $205 $212 per day per area 3.5% Y [b]
91 Large Parks More than 100+ capacity
49

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
a) Priority III & IV $330 $342 per day per area 3.5% Y [b] b) Priority V $390 $404 per day per area 3.5% Y [b]
Sal Cracolice Facility Rental
92 Application Fee (non-refundable) $21 - $32 $22 - $34 3.5% Y 93 Rental Deposit Meeting Room $200 $200 per rental N [h] 94 Rental Deposit Amphitheater $500 per rental
95 Rental Deposit Auditorium $500 $500 N [h]
96 Auditorium w/kitchenette (3hr. Minimum)
a) Priority II no fee no fee N
b) Priority III $85 $88 per hour 3.5% Y
c) Priority IV $170 $176 per hour 3.5% Y
d) Priority V $230 $238 per hour 3.5% Y
97 Facility Attendant Fees (per attendant)
a) Priority II, III, & IV $31 $32 per hour 3.5% Y
b) Priority V $62 $64 per hour 3.5% Y
98 Amphitheatre
a) Priority II, III, & IV $130 $135 per hour per day 3.5% Y b) Priority V $190 $197 per hour per day 3.5% Y
99 Meeting Room (2 hr Minimum)
a) Priority II no fee no fee N
b) Priority III $47 $49 per hour 3.5% Y
c) Priority IV $94 $97 per hour 3.5% Y
d) Priority V $154 $159 per hour 3.5% Y
Senior Center Rentals
100 Application Fee (non-refundable) $21 - $32 $22 - $34 5.5% Y 101 Rental Deposits: Auditorium $500 $500 N [h]
50

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
102 Rental Deposits: Classrooms
a) Priority II no fee no fee N
b) Priority III $200 $200 N
c) Priority IV $200 $200 N
d) Priority V $200 $200 N
103 Community Room Auditorium ( 3hr. Minimum)
a) Priority II no fee no fee per hour N
b) Priority III $95 $98 per hour 3.5% Y
c) Priority IV $190 $197 per hour 3.5% Y
d) Priority V $250 $259 per hour 3.5% Y
104 Classroom 140 and 141 (Full) (2 hr. Minimum)
a) Priority II no fee no fee per hour N
b) Priority III $47 $49 per hour 3.5% Y
c) Priority IV $94 $97 per hour 3.5% Y
d) Priority V $154 $159 per hour 3.5% Y
105 Classroom 140 and 141 (Half)
a) Priority II no fee no fee per hour N
b) Priority III $26 $27 per hour 3.5% Y
c) Priority IV $52 $54 per hour 3.5% Y
d) Priority V $112 $116 per hour 3.5% Y
106 Facility Attendant Fees (per attendant)
a) Priority II, III, & IV $31 $32 per hour 3.5% Y
b) Priority V $62 $64 per hour 3.5% Y
107 Dance Studio
a) Priority II no fee no fee per hour N
b) Priority III $21 $22 per hour 3.5% Y
c) Priority IV $42 $43 per hour 3.5% Y
d) Priority V $102 $106 per hour 3.5% Y
51

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
Community Garden
108 Garden Plots (Residents Only)
a) Potable Water Community Gardens $.75 -$ 1.15 $.75 -$ 1.15 per sq. foot N b) Recycled Water Community Gardens $.15 - $.55 $.15 - $.55 per sq. foot N Pickleball / Tennis Court Rentals
109 Deposit $250 $250 N [h]
110 Tennis Courts w/o lights (per court)
a) Priority II & III n/a n/a per hour / per court N
b) Priority IV $8 $9 per hour / per court 3.5% Y
c) Priority V $10 $11 per hour / per court 3.5% Y
111 Tennis Courts w/ lights (per court)
a) Priority II & III n/a n/a per hour / per court N
b) Priority IV $10 $11 per hour / per court 3.5% Y
c) Priority V $13 $13 per hour / per court 3.5% Y
112 Tournament: Tennis Courts w/o lights (per court)
a) Priority II & III n/a n/a per hour / per court 3.5% N b) Priority IV $27 $28 per hour / per court 3.5% Y
c) Priority V $54 $56 per hour / per court 3.5% Y
113 Tournament: Tennis Courts w/ lights (per court)
a) Priority II & III n/a n/a per hour / per court N
b) Priority IV $31 $32 per hour / per court 3.5% Y
c) Priority V $63 $65 per hour / per court 3.5% Y
Senior Enrichment Fees(50+ years of age)
114 Senior Center Programs-Classes $5 - $8 $5 - $8 per hour instruction N 115 Senior Center Citizen Trip Admin Fee Actual cost to City + Trip Admission Fee Actual cost to City + Trip Admission Fee
per activity N [h]
116 Senior Center Events $0 - $20 $0 - $20 per day/ticket N [j] 117 Senior Center Event Non-Member Fee $5-$10 per day/ticket varies 118 Senior Center Program/Class Non-Resident Fee $11 $11 per class N 52

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description

SPECIAL EVENTS
Special Event Fees
119 Special Event Entrance Fee $0 - $150 $0 - $150 per event N 120 Special Events Activity Fee $0 - $40 $0 - $40 per activity N 121 Special Event Vendor Fees $105 - $545 $105 - $545 per space OR 5% - 20% net sales
N
122 Special Event Non-Profit Vendor Fees $0 - $275 $0 - $275 per space OR 0% - 10% net sales
N
YOUTH
Youth Enrichment Fees
123 Youth Sports User Fee
a) Outdoor $10 $10 per player per season N
b) Indoor $21 $21 per player per season N
124 After School Program
a) Residents $8 - $14 $8 - $15 per day for residents Y
125 Late fee for After-School/Day Camp Programs
a) 1st offense & 2nd offense $11 $12 per each 10 minutes 10.0% Y b) 3rd offense or more $27 $28 per each 10 minutes 5.0% Y 126 Day Camp (Regular Day) – Internal Staff Run $195 - $215 $202 - $223 per week 3.5% Y 127 Day Camp Extended Care – Internal Staff Run $44 $46 per week 3.5% Y Department General Fees
128 General Internal Class Program Fees Staff time + Materials Staff time + Materials N 129 Membership Card replacement fee $5 $5 N
130 Transaction Fee $1 - $6 $4 - $7 per receipt 3.5% Y
131 Trips Actual cost to City + Trip Admission Fee Actual cost to City + Trip Admission Fee
N
132 General Non-Resident Fees $22 - $33 $22 - $33 per person/class/ month/program or trip
N
133 Rental Deposits: All other rooms $200 $200 N [h]
134 Recreation Services Merchandise actual cost + % mark-up actual cost + % mark- up
N
53

City of Milpitas

RECREATION
Legend for Recreation Fees:

Priority II= Milpitas Public Schools, Chamber, and Gov. Agencies; Priority III= Resident Non-Profits; Priority IV= Milpitas Residents; Priority V= Non-Resident FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr NoteActivity Description
135 Milpitas Resident Senior Citizen Discount (50 years+) 25% off any non-senior center based class 25% off any non- senior center based
class
N
Notes:
[a] No fee for Priority III.
[b] No fee for Priority II.
[c] Based on needs and packages.
[d] Based on needs and days.
[e] Based on cost of tech.
[f] Based on needs, actual costs of staff used in rental, time for load in/out and transportation. [g] Based on current gas prices.
[h] Depending on trip costs.

Additional Notes:
* Recreation Fees recovery goals may be adjusted/balanced based on market factors. 54

City of Milpitas

FINANCE
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr. Note
1 Bond Payoff Calculation $175 $182 3.67% Y
2 Business License
a) New Application Processing Fee $50 $50 per year 0.00% N b) Processing Fee (renewal) $25 $25 per year 0.00% N
3 Phone Check Fee (User Fee - Finance) $15 $15 0.00% N
4 Property Damage Invoice Processing Fee $30 $30 plus replacement cost 0.00% N 5 Credit Card Transaction Processing Fee 2.4% 2.4% % of amount paid by credit card 0.00% N Activity Description
55

City of Milpitas

CITY CLERK
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr. Note
Miscellaneous
1 Late Fine for Political Reform Act Filings $10 $10 per day; up to $100 maximum
fine

0.00% N [a]
2 Retrieval Fee for Political Reform Act Statements (5 or more years old) $5 per search plus $0.10 per page
$5 per search plus
$0.10 per page
N [b]
3 Bingo License Renewals (Municipal Code) $50 $50 0.00% N 4 Public Records Requests N
a) Copies $0 $0.10 per page
b) Requests Requiring Special Programming or Formatting Actual Cost Actual Cost per hour / T&M 5 Lobbyist Annual Registration Fee $50 $50 per registration a) For each client with compensation in excess of $500 $15 $15 6 City Council Meeting Agenda Subscription $20 plus postage $20 plus postage per mailed hard copy [a] Set by California Government Code Section 91013.
[b] Set by California Government Code Section 81008.

Activity Description
56

City of Milpitas

INFORMATION SERVICES
FY 23/24 Fee FY 24/25 Fee Charge Basis Percent
Change
Yearly
Incr. Note
1 Digital Media Reproduction $20 $20 per flash drive/DVD, etc. 0.00% N 2 Requests Requiring Special Programming or Formatting Actual Cost Actual Cost per hour / T&M N Activity Description
57

RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS APPROVING THE USER AND REGULATORY FEE SCHEDULE FOR FISCAL YEAR 2024-25 WHEREAS, the City of Milpitas (the “City”) charges fees for licenses, permits, and various services provided by the City (collectively, the “Fees”); and WHEREAS, the Fees are established to offset all, or portions of, the costs of providing the various services for which the Fees are collected; and
WHEREAS, certain of the Fees are subject to the adoption procedures set forth under Government Code section 66016, and others are subject to the procedures of Government Code section 66018; and WHEREAS, in addition to Fees, the City’s User and Regulatory Fee Schedule also identifies various fines and penalties (the “Penalties”) for violations of applicable State or local law, including violation of a provision of any ordinance or the City’s Municipal Code; and WHEREAS, historically the City has consolidated various fees, rates, and charges in a Master Fee Schedule including water and sewer service fees and charges adopted pursuant to the procedural and substantive requirements of article XIII D, section 6 of the California Constitution (also known as “Proposition 218”) and development impact fees adopted pursuant to the procedural and substantive requirements of Government Code Section 66000 et seq. (“Mitigation Fee Act”); and WHEREAS, in order to increase clarity regarding the user and regulatory fees governed by this resolution and ensure that water and sewer service fees and charges and development impact fees adopted and governed by separate actions are not inadvertently reviewed along with user and regulatory fees, these items will be identified in distinct schedules moving forward; and WHEREAS, water and sewer service fees and charges and development impact fees are not being considered, modified, or increased as part of this resolution; and WHEREAS, staff recommends authorizing the Finance Director to make annual inflationary adjustments for various fees identified in the User and Regulatory Fee Schedule; and WHEREAS, inflationary adjustments will be based on the estimated average annual increase in total employee compensation costs, with distinct averages calculated for employees commonly classified as miscellaneous employees and employees commonly classified as safety employees; and WHEREAS, if the estimated average employee compensation costs do not change or go down, no change shall be made to the fee schedule for that year unless an adjustment is made to targeted cost recovery levels or fee study findings indicate that an adjustment is appropriate; and WHEREAS, the City Council now wishes to adopt the updated User and Regulatory Fee Schedule set forth in Exhibit 1 hereto; and
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The above Recitals are true and correct and by this reference incorporated herein.

2. The City Council hereby approves the User and Regulatory Fee Schedule included herewith as Exhibit 1. The fees and penalties adopted pursuant to this Resolution shall supersede any prior fees, charges, penalties, or other exactions imposed by resolution or otherwise by the City Council, to the extent such prior fees, charges, penalties, or other

exactions conflict with the Fees and Penalties set forth in Exhibit 1 hereto.

3. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Based upon such consideration, the City Council finds and determines that:
(a) The Fees established by this Resolution:
(1) are imposed for a specific government service provided directly to the payor, or for reasonable regulatory costs of the City for issuing licenses and permits, performing investigations, inspections, and administrative enforcements of the City’s Municipal Code or other rules or ordinances; (2) are no more than necessary to cover the reasonable costs of the governmental activity for which the Fee is imposed; and (3) the manner in which those costs are allocated to a payor bear a fair or reasonable relationship to the payor’s burdens on, or benefits received from, the governmental activity for which the Fee is imposed. (b) The Penalties established by this resolution are imposed for a violation of applicable State or local law, including violation of an ordinance of the City or the Municipal Code, and persons upon whom the Penalty is imposed have adequate rights to appeal such penalty under the Municipal Code.
(c) The Fees and Penalties are not taxes within the meaning of California Constitution article XIII C, section 1(e).

4. The Finance Director has authority to make annual inflationary adjustments for various fees identified in the Master Fee Schedule based on the estimated average annual increase in total employee compensation costs, with distinct averages calculated for employees commonly classified as miscellaneous employees and employees commonly classified as safety employees. If the estimated average employee compensation costs do not change or go down, no change shall be made to the fee schedule for that year unless an adjustment is made to targeted cost recovery levels or fee study findings indicate that an adjustment is appropriate.

5. The inflationary changes authorized by this Resolution do not apply to the rates for water and sewer service fees and charges. These rates and charges are established pursuant to the procedural and substantive requirements of article XIII D, section 6 of the California Constitution (also known as “Proposition 218”). Any reference to rates for water and sewer service fees and charges are included in the User and Regulatory Fee Schedule for information purposes only and are not considered, modified, or “increased” as such term is defined under Government Code section 53750 as part of the City’s fee schedule update.

6. The inflationary changes authorized by this Resolution do not apply to development impact fees. These fees are established pursuant to the procedural and substantive requirements of Government Code Section 66000 et seq. (“Mitigation Fee Act”). Any reference to the development impact fees are included in the User and Regulatory Fee Schedule for information purposes only and are not considered, modified, or “increased” as part of the City’s fee schedule update.

7. The updated User and Regulatory Fee Schedule will become effective sixty (60) days after adoption.

PASSED AND ADOPTED this ______________ day of _______, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED
_____________________________ ________________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
____________________________
Michael Mutalipassi, City Attorney

Exhibit 1