Agenda packet — Milpitas City Council, November 19, 2024 (part 4 of 5)

E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -4- 32 16 00
a. Water Curinq: The surface of the concrete and forms shall be kept' continuously moist for a period of 72 hours.
b. Membrane Curinq: The concrete pavement shall be cured with an approved coating of approved emulsions of paraffin or silicone applied in quantities to insure a uniform protective coating on all surfaces and exposed edges. The application shall be made immediately upon the completion of the concrete pour and disappearance of the free surface moisture. In the event the application of the curing membrane is delayed, the concrete surface shall be moistened and kept damp, but care shall be taken that free surface moisture is not present when the curing compound is applied.
i. After the membrane has been applied, care shall be taken that the surface film is kept intact and undamaged, and any section of the concrete surface damaged by rain or otherwise during the curing period (7 days) shall be retreated.

D. Backfilling:

1. Unless otherwise specified, match existing backfill behind curbs, gutters, or sidewalks with soil native to area.

3.04 FIELD QUALITY CONTROL
A. Tests:

1. All concrete shall be tested in accordance with California Test 521, with cylinders molded and initially field cured under the California Test 540.

Concrete should be sampled under California Test 539.

2. Curbs and Gutters:
a. Test face, top, back, and flow line with 10-foot straightedge or curve template longitudinally along surface.
b. Correct deviations in excess of 1/4 inch.

3. Gutters:
a. Frequency of Testing: When required by the City Engineer, where gutters have slope of 0.8 foot per hundred feet or less, or where unusual or special conditions cast doubt on capability of gutters to drain. b. Test Method: Establish flow in length of gutter to be tested by supplying water from hydrant, tank truck, or other source.
c. Required Results:
i. 1 hour after supply of water is shut off, inspect gutter for evidence of ponding or improper shape.
ii. In event water is found ponded in gutter to depth greater than ½-

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -5- 32 16 00
inch or on adjacent asphalt pavement, correct defect or defects in manner acceptable to the City Engineer without additional cost to the Contract.

3.05 ADJUSTING
A. Repair portions of concrete damaged while stripping forms or, when damage is severe, replace such work at no additional cost to the Contract. Evidence of repairs shall not be noticeable in the finished product.

B. Remove and replace sections of work deficient in depth or not conforming to requirements indicated herein at no additional cost to the Contract. Removal and replacement shall be the complete section between 2 joints. ***END OF SECTION***

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -1- 33 05 09.23
SECTION 33 05 09.23

ADAPTERS FOR UTILITY PIPING
PART 1 GENERAL

1.1 SUMMARY
A. Section includes: Furnish and install coupling adapters as shown and specified on the Contract Documents.

1.2 REFERENCES
A. This section contains references to some or all of the following documents, most recent edition. They are a part of this section as specified and modified. In case of conflict between the requirements of this section and those of the listed documents, the requirements of this section shall prevail.

1. American Association of State Highway and Transportation Officials (AASHTO)

2. American National Standards Institute (ANSI)

3. American Society of Mechanical Engineers (ASME)

4. ASTM International (ASTM)

5. American Water Works Association (AWWA)

6. City of Milpitas Standard Specifications

7. NSF/ANSI Standard 61 Drinking Water System Components (NSF 61)

1.3 SUBMITTALS
A. Submit in accordance with Section 01 33 00.

B. Shop Drawings:

1. Layouts and Schematics: Submit certified drawings showing all details of pipe coupling adapters. The drawings shall include all details of construction, coupling size, adapter sizes, materials of construction, weld sizes, mounting dimensions, and overall space requirements.

2. Submit materials list, catalog data. and cutsheets naming each product to be used identified by manufacturer and type number.

C. Manuals: The Contractor shall furnish manufacturerís installation, operation and maintenance manual, bulletins, and spare parts lists for each item D. Affidavits and Certificates of Compliance:

1. Submit affidavits from the manufacturer for the following items, attesting that the products are manufactured and tested according to the specified standards:

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -2- 33 05 09.23
E. All items that are submitted for use in potable water systems including, but not limited to, pipe, valves, linings, solvent cements, welding materials, and gaskets and gasket lubricants shall (in accordance with Section 64591 of the California Water Works Standards) be NSF 61 certified for use in potable water systems and must be in compliance with State of California Assembly Bill (AB) 1953 and contain less than 0.25 percent (0.25%) lead by average weight. Submit proof of NSF 61 and lead-free certifications for each item submitted.

PART 2 PRODUCTS

2.1 TRANSITION COUPLINGS
A. General: For typical pipe joints, refer to the City of Milpitas Standard Specifications and Drawings. Other joint devices shall be furnished where called for on the Contract Documents.

B. Unless otherwise indicated on the Contract Documents or directed by the Cityís Representative, transition couplings shall be restrained, bolted, sleeve-type steel or ductile iron couplings conforming to AWWA C219 with fusion bonded epoxy (FBE) coating, and stainless steel hardware; designed and rated for use on the intended pipe materials and sizes. Couplings designed and rated for use as insulating couplings shall be used for insulated connections. Minimum body length for transition couplings shall be twelve inches (12î). Any new style transition coupling must be approved by the City prior to installation.

C. Transition Couplings and Flange Coupling Adaptors:

1. Sleeve Bolts: Type 304 stainless steel.

2. Pressure Rating: 250 psi minimum.

3. Performance: Longitudinal movement and angular deflection capabilities shall meet AWWA C219.

4. Flanged Coupling Adaptors: Match mating flanges. If required by connecting valves or other devices, provide flanges with inside diameter equal to nominal pipe diameter. Shall be restrained, rated for the two adjoining pipe materials. FBE coated. Stainless steel hardware. Minimum 4.0 degrees of allowable joint deflection at each connection.

5. Manufacturers:
(a) Romac
(b) EBAA Iron
(c) Dresser
(d) Baker
(e) Or approved equal.

D. Gaskets: SBR rubber.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -3- 33 05 09.23
E. Fusion Epoxy Coating: Materials and application shall be in accordance with AWWA C213, except application shall be by fluid bed method only unless the greatest dimension of the article to be coated exceeds 10 feet, in which case electrostatic spray method may be used.

PART 3 EXECUTION

3.1 INSTALLATION
A. Install per manufacturer instructions where shown on Drawings and where required for ease of installation or removal or pipe, subject to approval of Engineer.

B. Use transition couplings to connect pipes with small differences in outside diameter.

3.2 FIELD QUALITY CONTROL
A. Factory Quality Control: The manufacturer shall test all products as required herein and by the reference specifications.

B. The Contractor shall:

1. Perform leakage tests.

2. Be responsible for the costs of additional inspection and retesting by the City resulting from non-compliance.
**END OF SECTION**

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -4- 33 05 09.23

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -1- 33 14 00
SECTION 33 14 00

WATER UTILITY TRANSMISSION AND DISTRIBUTION
PART 1 GENERAL

1.1 SUMMARY
A. Section includes: installation, disinfection, and testing of all portions of the potable water transmission and distribution piping system, including any portion of the existing system that is introduced to a source of contamination during construction activities.

1. American National Standards Institute (ANSI)

2. American Water Works Association (AWWA)

3. City of Milpitas Standard Specifications

1.3 SUBMITTALS
A. Submit in accordance with Section 01 33 00.

B. All items that are submitted for use in potable water systems including, but not limited to, pipe, valves, linings, solvent cements, welding materials, and gaskets and gasket lubricants shall (in accordance with Section 64591 of the California Water Works Standards) be NSF 61 certified for use in potable water systems and must be in compliance with State of California Assembly Bill (AB) 1953 and contain less than 0.25 percent (0.25%) lead by average weight. Submit proof of NSF 61 and lead-free certifications for each item submitted.

C. Disinfection: the Contractor shall submit, disinfection schedule and procedures including:

1. "Normal" disinfection procedure.

2. Emergency disinfection procedure for mains and services which must be returned to service immediately.

3. Disinfection schedule including number and type of services and length of disruption of service.

4. Disinfecting agent(s).

5. Method of disposal of chlorinated water.

D. Testing: The Contractor shall prepare and submit to the Engineer schedules and procedures for testing of all parts of the water main installed in accordance with these Contract Documents. The schedule shall be submitted seven days prior to any testing.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -2- 33 14 00
PART 2 PRODUCTS

2.1 CONTRACTORíS RESPONSIBILITY FOR MATERIAL
A. The Contractor shall carefully examine all material for defects. Material which is known, or thought, to be defective shall not be installed.

B. The Engineer reserves the right to inspect all material and to reject all defective material shipped to the job site or stored on the site. Failure of the Engineer to detect damaged material shall not relieve the Contractor from his total responsibility for the completed work if it leaks or breaks after installation. Lay all defective material aside for final inspection by the Engineer to determine if corrective repairs may be made, or if the material is to be rejected. The Engineer shall determine the extent of the repairs.

C. Contractor to classify defective pipe prior to Engineer 's inspection as follows:

1. Damage to interior and/or exterior paint seal coats.

2. Damage to interior cement-mortar lining.

3. Insufficient cement-mortar lining thickness.

4. Poor quality interior paint seal coat.

5. Pipe out of round.

6. Damaged pipe barrel area to a point where pipe class thickness is reduced.

7. Denting or gouges in plain end of pipe.

D. The Contractor shall be responsible for all material, equipment, fixtures and devices furnished and such materials, equipment, fixtures and devices shall comply with the requirements and standards of all Federal, State and local laws, ordinances, codes, rules and regulations governing safety and health.

E. The Contractor shall be solely responsible for the safe storage of all material furnished to or by him until it has been incorporated in the completed project and accepted by the Engineer.

F. Pipe, fittings, valves, hydrants and accessories shall be loaded and unloaded by lifting with hoists or skidding so as to avoid shock or damage. Under no circumstances shall such materials be dropped. Pipe handled on skidways shall not be skidded or rolled against other pipe. Handling of this material is to be in accordance with AWWA C600 for ductile iron pipe and C605 for PVC pipe.

G. Keep fittings and valves drained and stored before installation

2.2 POLYVINYL CHLORIDE WATER PIPE
A. No fusible PVC pipe allowed.

B. Pipe: Polyvinyl chloride pressure pipe, cast iron pipe outside dimensions. Pipe shall be UL listed or Factory Mutual Approved.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -3- 33 14 00

1. 4-inch through 16-inch: AWWA C900-22.

C. Pressure Class 305, DR 14.

D. Pipe joints: Bell and spigot (push-on) gasketed.

E. Gaskets: As supplied by manufacturer for PVC pipe in compliance with ASTM F477.

2.3 FITTINGS
A. Standard fittings shall be ductile iron conforming to ANSI/AWWA C110/A21.10.

B. Working Pressures: Fittings shall be pressure class 250 psi.

C. The fittings shall be coated with a bituminous coating in accordance with ANSI/AWWA C110/A21.10 and lined inside with cement mortar and seal coated in accordance with ANSI/AWWA C104/A21.4.

D. All fittings shall be covered by two coats of 15 mil mastic and encased with two wraps of 8 mil polywrap and 10 mils polywrap tape.

E. Mechanical joints including accessories shall conform to NSI/AWWA C111/A21.11.

F. Flanged joints shall meet the requirements of ANSI/AWWA C115/A21.15 or ANSI B16.1.

Flanged joints shall not be used in underground installations except where shown on the Contract Drawings.

G. All flanged joints shall be furnished with a minimum 1/8-inch, thick red rubber or styrene butadiene full face rubber gasket. The bolts shall have American Standard heavy unfinished hexagonal head and nut dimensions all as specified in ANSI B18.2. For bolts of 1-3/4-inches in diameter and larger, bolt studs with a nut on each end are recommended. Material for bolts and nuts within structures shall conform to ASTM A107.

Material for flange bolts and nuts which will be buried shall be ASTM A304 stainless steel, Grade B, with a minimum yield strength of 35,000 psi. Stainless steel bolts shall be furnished with grade stamp and markings.

H. Each fitting shall have marked plainly:

1. Pipe Class

2. Date of Manufacture

3. Manufacturer's name or trademark

4. On bends, the angle turned thereby

5. Manufacturer's identification number

2.4 RETAINING GLANDS
A. All retaining glands for connection to PVC pipe shall be Series 2000PV Megalug gland as manufactured by EBBA Iron; equivalent by Uni-Flange; or approved equal. Pressure ratings shall be 250 psi.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -4- 33 14 00

2.5 MASTIC COATING
A. This protective coating is a coal tar synthetic resin solvent release, cold applied coating.

The mastic coating may be applied with spray equipment or by hand with brush or rubber gloves. A two coat system shall be applied. The metal surfaces shall first be cleaned of all loose scale, dirt and other foreign matter. No primer is required before application.

Each coat shall be applied to produce a minimum wet film thickness of 15 mils with a minimum of two hours allowed between application of coatings. The second coat shall be allowed to dry a minimum of three hours before the backfilling operation begins.

2.6 TAPE COATING
A. Apply tape coating over a clean surface (no loose rust, scale, dirt, oil or grease). Apply two layers, each layer lapped 1/2 inch, or half lapped if the tape is less than one inch wide. Apply the tape immediately on the wet primer and pull tight enough to conform to the surface being coated. Tape coating shall be Protecto Wrap No. 200, 46 mils thickness applied with Protecto Wrap No. 1170 primer, or approved equal.

2.7 POLYWRAP
A. Polyethylene protective wrapping shall consist of two wraps of 8 mils thick sheets and 10 mils polywrap tape. The material shall be wrapped completely and the edges shall extend 6" beyond area to be protected. The edges shall be secured with 10 mils thick, one inch wide Scotchwrap as manufactured by Minnesota Mining and Manufacturing Co., or approved equal.

2.8 DISINFECTION
A. The Contractor shall furnish all material and equipment as needed to complete the disinfection of all pipelines.

B. All materials and equipment shall be in accordance with AWWA C651 and AWWA B300.

2.9 TESTING
A. The Contractor shall furnish all labor, materials and equipment for performing these tests in the presence of the Engineer, including pump, pipe connections, calibrated pressure gauges, test bulkheads, filling, draining, and air release connections and valves.

PART 3 EXECUTION

3.1 INSTALLATION ñ GENERAL REQUIREMENTS
A. All pipe shall be laid true to line and grade as specified on the plans, or as directed by the Engineer to pass existing obstructions. Before any length of pipe is laid, it shall be carefully inspected for damage or defects. No pipe, or other material, which shows damage or defects shall be placed. Fittings, valves and hydrants shall be at the required locations with joints centered, spigots home and all valve and hydrant stems plumb and otherwise in strict accordance with the City Standard Specifications for Water Mains and Services.

B. All ferrous metal items shall be protected from corrosion and polyethylene encased as detailed in the City Standard Specifications for Water Mains and Services and as shown in these and Contract Plans.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -5- 33 14 00
C. No deviation shall be made from the required alignment, depth or grade except with the written consent of the Engineer.

D. All pipe shall be laid to the depth specified. The depth shall be measured from the final surface grade to the top of the pipe barrel. The minimum pipe cover shall be as shown on the Drawings or as specified in the Specifications.

E. Pipes, valves and fittings must be carefully wiped out and cleaned, as they are being laid so that no earth or rubbish may become lodged inside and this material shall be kept clean until the acceptance of the completed work. All ends, fittings or other openings shall be plugged to prevent entry of any foreign matter or water during construction.

F. Pipe shall be laid with the bell ends facing the direction of laying, except when reverse laying is specifically authorized by the Engineer. Maximum pipe laying length shall be 20 feet. Exercise care to ensure that each length abuts against the next in such manner that no shoulder or unevenness of any kind occurs in the pipe line.

G. No wedging or blocking is permitted in laying pipe unless otherwise noted or by written order of the Engineer.

H. Pipe shall be protected from lateral displacement by placing the specified pipe embedment material. Under no circumstances shall pipe be laid in water, and no pipe shall be laid under unsuitable weather or trench conditions. Before joints are made, bed each section of pipe the full length of the barrel with recesses excavated so pipe invert forms continuous grade with invert of pipe previously laid. Do not bring succeeding pipe into position until the preceding length is embedded and securely in place.

I. Dig bell holes sufficiently large to permit proper joint making and to ensure pipe is firmly bedded full length of its barrel.

J. Walking or working on completed pipeline, except as necessary in tamping and backfilling, is not permitted until trench is backfilled one-foot deep over top of pipes.

K. Take up and relay pipe that is out of alignment or grade, or pipe having disturbed joints after laying.

L. Take up and replace with new, such in-place pipe sections found to be defective.

Replacement work at Contractor's expense.

M. Take necessary precautions to prevent the floating of the pipeline by the accumulation of water in the trench, or the collapse of the pipeline from any cause. Place enough backfill over the center sections of the pipe to prevent floating. Should floating or collapse occur, restoration will be at the Contractor 's expense.

N. Bedding materials for the pipe bedding shall be as specified in Section 31 23 00 Excavation and Fill and as detailed in City Standard Drawing No. 220 as shown per the Contract Drawings.

O. Take every precaution to prevent foreign material from entering the pipe while it is being placed. During laying operations, do not place debris, tools, clothing, or other materials in the pipe.

P. Carry out the cutting of pipe only with equipment specifically designed for that purpose such as an abrasive wheel, rotary wheel cutter, a guillotine pipe saw or a milling wheel

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -6- 33 14 00
saw. The use of chisels or hand saws will not be permitted. Cut ends and rough edges should be ground smooth and for push-on connections, the cut end should be beveled slightly. See Section 02 82 33 Removal and Disposal of Asbestos Containing Materials for further details on cutting of asbestos cement pipe.

Q. In distributing material at the site of the Work, each piece shall be unloaded opposite or near the place where it is to be laid in the trench.

R. If the pipe is to be strung out, it shall be done so in a straight line or in a line conforming to the curvature of the street. Each length of pipe shall be adequately blocked to prevent movement. Stockpiled pipe shall be adequately blocked to prevent movement. No pipe, material, or any other object shall be placed on private property, obstruct walkways or driveways, or in any manner interfere with the normal flow of traffic.

S. Special care shall be exercised, during handling temporary storage or construction to avoid damage to the bells, spigots or flanged ends. If damaged pipe cannot be repaired to the Engineer's satisfaction, it shall be replaced at the Contractor 's expense.

T. The Contractor shall remove all existing pipe, fittings, valves, pipe supports and blocking and all other items necessary to provide space for making connections to existing pipe and installing all piping which is to be done under this Contract.

U. The Contractor shall be responsible for maintaining the minimum required distance between the water line and other utility lines in strict accordance with all Federal, State and local requirements and all right-of-way limitations.

V. Deflections will be permitted up to 75% of the maximum allowed by the manufacturer's recommendation.

W. Where shown on the Drawings, the Contractor shall furnish air relief valve assemblies in accordance with the details shown on the Contract Drawings. Particular care shall be exercised to ensure that no high points are established where air can accumulate. In the event that unforeseen field conditions necessitate a change in the pipe profile and, in the opinion of the Engineer, the resulting change requires the installation of an air release valve and manhole, the Contractor shall obtain written approval of the Engineer to install the same as extra work to the Contract. If the Contractor requests a change in the pipe profile solely for ease of construction, and the requested change requires the installation of an air release valve and manhole as determined by the Engineer, then the cost of furnishing and installing the air release valve and manhole will be at the expense of the Contractor.

X. Rubber ring joints shall be installed in complete compliance with the recommendations of the manufacturer.

Y. Place metallic tracing wire on all non-metallic water lines per City Standard Drawing No. 752.

3.2 EXCAVATION
A. Excavations shall be done in accordance with Section 31 23 00 Excavation and Fill and City Standard Drawing No. 220 as shown per the Contract Drawings.

B. Trenches shall be excavated, either by hand or by machine. All trenches shall be excavated vertically and shall be of open construction. Tunneling will not be permitted,

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -7- 33 14 00
except where permission is given by the Engineer and the dimensions and methods of construction and backfilling have been definitely approved by the Engineer.

C. All trenches shall be of sufficient width to provide free working space on each side of the pipe, but in no case shall it be wider than 1-1/2 times diameter + 12", except that 6-inch pipe may be laid in a 2-foot trench. Where bracing and shoring is necessary, an additional width, as directed by the Engineer, will be allowed. In all cases, there shall be a 6" space between pipe and the sides of the trench to allow for backfill and compaction around the pipe.

D. If any trench is excavated below the bottom grade as required by the plans, it shall be refilled to grade, at the Contractor's expense for all labor and material, with approved bedding material.

E. Material excavated in streets or roadways shall be laid alongside of the trench and kept trimmed up so as to cause as little inconvenience as possible to public travel.

F. At street crossings, or where existing driveways occur on a street, the Contractor shall make provisions for ditch crossings at these points, either by means of backfill or temporary bridges as the Engineer may direct.

G. Free access must be provided to all fire hydrants, water gate valves, and private drives and means shall be provided whereby all storm and waste water can flow uninterrupted

3.3 BRACING AND SHORING
A. Bracing and shoring shall be done in accordance with Section 31 41 00 Shoring.

3.4 REMOVAL OF WATER AND/OR UNSTABLE MATERIAL FROM TRENCHES A. Removal of water and/or unstable material from trenches shall be done in accordance with City Standard Specifications for Water Mains and Services and City Standard Drawing No. 220 as shown per the Contract Drawings.

3.5 CONSTRUCTION METHODS TO AVOID CONTAMINATION
A. Heavy particulates generally contain bacteria and prevent even very high chlorine concentrations from contacting and killing such organisms. It is essential that the procedures of this section be observed to assure that a water main and its appurtenances are thoroughly clean for the final disinfection by chlorination.

B. Precautions shall be taken to protect the interiors of pipes, fittings, and valves against contamination. Pipe delivered for construction shall be strung so as to minimize entrance of foreign material. All openings in the pipeline shall be closed with watertight plugs when pipe laying is stopped at the close of the day's work or for other reasons, such as rest breaks or meal periods. Rodent-proof plugs may be used where it is determined that watertight plugs are not practical and where thorough cleaning will be performed.

C. Delay in placement of delivered pipe invites contamination. The more closely the rate of delivery is correlated to the rate of pipe laying, the less likelihood of contamination.

D. Joints of all pipe in the trench shall be completed before work is stopped. If water accumulates in the trench, the plugs shall remain in place until the trench is dry.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -8- 33 14 00
E. No contaminated material or any material capable of supporting prolific growth of microorganisms shall be used for sealing joints. Sealing material or gaskets shall be handled in a manner that avoids contamination. The lubricant used in the installation of sealing gaskets shall be suitable for use in potable water. It shall be delivered to the job in closed containers and shall be kept clean.

F. If it is not possible to keep the pipe and fittings dry during installation, every effort shall be made to assure that any of the water that may enter the pipe joint spaces contains an available chlorine concentration of approximately 25 mg/L. This may be accomplished by adding calcium hypochlorite granules or tablets to each length of pipe before it is lowered into a wet trench, or by treating the trench water with hypochlorite tablets.

G. If the main is flooded during construction, it shall be cleared of the flood water by draining and flushing with potable water until the main is clean. The section exposed to the flood water shall then be filled with a chlorinated potable water that, at the end of a 24 hour holding period, will have a free chlorine residual of not less than 25 mg/L. The chlorinated water may then be drained or flushed from the main.

3.6 THRUST RESTRAINT
A. Provide all plugs, caps, tees, and bends (both horizontal and vertical) with concrete thrust blocks or restraints. Tie rods and/or restrained joint pipe shall be provided where indicated on the Contract Drawings. Thrust blocks and anchor blocks shall conform to City Standard Drawings 702, 704, 706 and 742 as detailed on the Contract Drawings or as directed by the Engineer. Valves shall be provided with concrete encasement or joint restraint as detailed on the Contract Drawings.

B. Temporary thrust restraint at temporary caps or plugs shall be the responsibility of the Contractor. Submit details of temporary restraint to the Engineer for approval.

3.7 CONNECTIONS TO EXISTING PIPELINES
A. General: The new pipeline shall be connected to existing pipelines as indicated on the Contract Drawings and these Technical provisions. Connections shall be made by the Contractor only after inspector's approval of complete and satisfactory preparation for such work. The water released by cutting or opening existing pipelines shall be removed and the excavation kept dry at all times.

B. Where existing mains are provided with fittings for the purpose of connecting to the new main, the Contractor shall remove the plugs or bulkheads, clean the ends, prepare them for connection to the new main, and make the new joints. Where existing mains are not provided with fittings for the purpose of connecting to the existing main which is to be abandoned, the Contractor shall remove the required amount of existing main and make the connection by means of fittings and sections of pipe, as shown on the drawings or as directed by the Engineer.

C. Shutdowns of existing in-service pipelines will be made as required to complete pipeline connections. A shutdown shall be for as short a period as possible and will be scheduled at such a time during a regular working day that interference with the use of water by the City's customers will be minimized, except as provided below. While an existing pipeline is shut down, the connection work shall be performed without interruption, continuing after regular working hours if necessary, until completed. All costs of making connections

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -9- 33 14 00
to existing pipelines at the time specified shall be as described in the Bid Item Description Section.

D. Prevention of Contamination: All waterline components, including stubs, shall be provided with a permanent capped-physical separation. Specifically, all water main stubs shall be capped per Standard Drawing No. 706.

E. Control of Shutdowns: In all cases, shutdowns will be made in cooperation with and under the direction of the Engineer. The City will close all valves in making a shutdown and open all valves in restoring pressure to an existing main. All valves required for initiating pressure in the new installation shall be under the direct supervision of the Engineer.

F. Schedule: The schedule of shutdown and connection operations shall be agreed to jointly between the Contractor and the Engineer. The schedule shall be subject to adjustment by the Engineer as necessary to maintain water service to the customers of the City.

G. Advance Notice: The Contractor shall give the Engineer three week written notice before any connection operations are to be performed so that advance preparation on the part of the City can be made.

3.8 PRESSURE AND LEAKAGE TEST
A. General

1. After the pipe has been laid, thrust backing cured (min. 5 days) and the trench completely or partially backfilled, the entire pipeline, or any section thereof, shall be subjected to hydrostatic pressure and leak tests in accordance with ANSI/AWWA C600, Section 5.2 Hydrostatic Testing.

2. Test pressure to be 225 pounds per square inch, measured at the lowest point in the section of pipe line undergoing test.

B. Filling and Testing

1. Perform leakage tests on all pipe installed in this project. Furnish all equipment, material, personnel, test media and supplies to perform the tests and make all taps and other necessary temporary connections. The test pressure, allowable leakage and test medium shall be as specified. Perform leakage tests on all piping at a time agreed upon and in the presence of the City.

2. The completed section of the line shall be slowly filled with water with adequate provision for the release of air in the test section. When the line has been completely filled with water, a test pump of adequate capacity shall be attached to the line and operated to provide the specified test pressure. Water from a container of known capacity shall then be supplied to the line through the test pump to maintain this pressure during the test period. Maximum allowable leakage shall be as specified in AWWA C600.

3. Newly constructed pipe shall be isolated from existing pipe and shall satisfactorily pass the tests specified herein prior to connection of that pipe to any existing piping or valves.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -10- 33 14 00

4. Measurement of leakage shall not be attempted until all trapped air has been vented and a constant test pressure has been established. After the pressure has stabilized, piping leakage shall be measured with a suitable water meter installed in the pressure piping on the discharge side of the force pump.

C. Perform the leakage test for buried piping after all pipe is installed and backfilled.

D. It is the responsibility of the Contractor to block off or remove equipment, valves, gauges, etc., which are not designed to withstand the full test pressure.

E. Provide pipe taps, nozzles and connections as necessary in piping to permit testing, addition of test media, and draining lines and disposal of water, as is necessary. Plug these openings in a manner favorably reviewed by the Engineer after use. Provide all required temporary bulkheads.

F. If leakage exceeds the allowable, repair or replace the installation and repeat leakage tests as necessary until conformance to the leakage test requirements specified herein have been fulfilled. All visible leaks shall be repaired even if the pipeline passes the allowable leakage test. All costs of repairs and retests shall be borne by the Contractor.

G. Keep records of each piping test, including:

1. Description and identification of piping tested.

2. Test pressure.

3. Date of test.

4. Witnessing by Contractor and City.

5. Test evaluation.
(a) Method: AWWA C600, as modified herein.
(b) Duration: Two hours.
(c) Medium: Potable water.
(d) Allowable Leakage: Leakage shall be defined as the quantity of test medium that must be added to the section of pipeline being tested to maintain the specified test pressure for the specified test duration. Maximum allowable leakage shall be as specified in AWWA C600.

6. Remarks, to include such items as:
(a) Leaks (type, location).
(b) Repairs made on leaks.
(c) Submit test reports to the City.

H. Where not shown on the Contract Drawings, the Contractor may install corporation stops with saddles at high points on piping to permit venting of air. Venting appurtenances

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -11- 33 14 00
shall be capped after successful completion of filling and air expulsion, but prior to testing.

3.9 DISINFECTION
A. Preparation

1. All pipelines shall be pressure and leak tested, flushed, and cleaned of debris and dirt prior to application of the disinfectant. The pipeline is to be kept completely clean and dry during construction.

2. Chlorination and pressure tests may be accomplished concurrently, unless inability to pass the pressure test makes it necessary to repair the line and to disinfect it at a later date.

3. The Contractor is required to submit a procedural Work Plan for flushing, disinfecting and disposal of chlorinated water to the Engineer for approval.

B. Sterilizing and Flushing Water Lines

1. Contractor shall flush and disinfect all new water lines in accordance with AWWA C651.

2. Dechlorinate and dispose of disinfection solution in accordance with applicable regulations. Take care to assure that chlorinated water is not spilled in drains.

3. Sterilizing of the completed work, including pipelines, valves, and fittings, shall be performed by the Contractor, who will supply all materials, equipment, supplies and labor required by the operation. All sterilization shall be performed under the supervision of the Engineer.

4. After completion of hydrostatic testing, the pipelines and appurtenances shall be thoroughly flushed until, in the opinion of the Engineer, all dirt and foreign matter have been removed from the system. The system shall then be disinfected with a hypochlorite solution containing a residual chlorine content of one hundred (100) parts per million. The solution shall be allowed to remain in the pipe for at least 24 hours. A chlorine residual of at least 10 ppm must remain in all parts of the line after 24 hours. The lines shall then be thoroughly flushed until a maximum residual chlorine content of 0.2 ppm is obtained in all parts of the system.

5. Extreme care shall be exercised to prevent backflow water from an unsterilized or super-chlorinated system into existing mains.

6. Disinfectant may be made by the use of calcium hypochlorite tablets attached by means of gasket cement to the inside top of the lengths of pipe as they are being laid. The amount of adhesive shall be limited to the smallest practicable amount applied to one side of the tablet only. The tablets shall have an average weight of 0.009 of a pound each and shall contain not less than seventy percent (70%) of available chlorine.

7. Chlorination and pressure tests may be accomplished concurrently, unless inability to pass the pressure test makes it necessary to repair the line and to disinfect it at a later date.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -12- 33 14 00

8. The following table shows the number of tablets to be used per one hundred linear feet of pipe of various sizes:

Inside Diameter of Pipe Number of Hypochlorite Tablets per 100 Feet 4î 8
6î 20
8î 36
10î 54
12î 78
16î 138

9. Total coliform test shall be performed by a City-approved laboratory upon completion of sterilization of the water line. If test fails, water line shall be resterilized until the total coliform test successfully passes.

10. Flushing at 2.5 feet per second (fps) velocity will be required. Contractor shall confirm if hydrants and/or blow offs are available to develop adequate velocity.

The Contractor shall provide adapters, hoses and other items needed for flushing at adequate velocity. The length and size of hose and the location of disposal of water from the flushing operation will be as directed by the Engineer.

11. Disinfect potable water lines using general procedures and material conforming to AWWA C651 and the directions listed below.
(a) Notify the City's representative a minimum of 48 hours before beginning any chlorination operation. Contractor must submit a disinfection plan to the City for approval.
(b) Before starting chlorination operations, open the blow off valve at the discharge point and verify the test mains are not under pressure. The City's representative shall be present during this verification. (c) Verify that all cross-connection valves are closed. Verification shall be made with the City's representative present.
(d) Adequate person-to-person communications shall be maintained between the Contractor's personnel during chlorination operations, so that the operation can be immediately shut down at the sign of a problem anywhere along the test main.
(e) Before operations begin, any additional valves shall be closed at the direction of the Engineer.
(f) Under the direction of the Engineer, fire hydrants shall be monitored continuously during the operation for possible chlorine contamination

3.10 FIELD QUALITY CONTROL
A. Factory Quality Control: The manufacturer shall test all products as required herein and by the reference specifications.

B. The Contractor shall:

1. Perform leakage tests.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -13- 33 14 00

2. Be responsible for the costs of additional inspection and retesting by the City resulting from non-compliance.
**END OF SECTION**

Page 408 of 557 ends

E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -1- 40 05 61.23
SECTION 40 05 61.23

RESILIENT-SEATED GATE VALVES
PART 1 GENERAL

1.1 SUMMARY
A. Section includes: Furnish and install all gate valves and incidentals as shown and specified on the Contract Documents.

1. American Association of State Highway and Transportation Officials (AASHTO)

2. American National Standards Institute (ANSI)

3. American Society of Mechanical Engineers (ASME)

4. ASTM International (ASTM)

5. American Water Works Association (AWWA)

6. City of Milpitas Standard Specifications

7. NSF/ANSI Standard 61 Drinking Water System Components (NSF 61)

1.3 SUBMITTALS
A. Submit in accordance with Section 01 33 00.

B. Shop Drawings:

1. Layouts and Schematics: Submit detailed installation drawings of all piping and connected equipment. The drawings shall include each pipe, all fittings, valves, and other appurtenances.

2. Submit materials list, catalog data. and cutsheets naming each product to be used identified by manufacturer and type number.

3. Submit certified test reports as required herein and by the referenced standard specifications.

C. Manuals: The Contractor shall furnish manufacturerís installation, operation and maintenance manual, bulletins, and spare parts lists for each item.

D. Affidavits and Certificates of Compliance:

1. Submit affidavits from the manufacturer for the gate valves, attesting that the products are manufactured and tested according to the specified standards.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -2- 40 05 61.23
E. All items that are submitted for use in potable water systems including, but not limited to, pipe, valves, linings, solvent cements, welding materials, and gaskets and gasket lubricants shall (in accordance with Section 64591 of the California Water Works Standards) be NSF 61 certified for use in potable water systems and must be in compliance with State of California Assembly Bill (AB) 1953 and contain less than 0.25 percent (0.25%) lead by average weight. Submit proof of NSF 61 and lead-free certifications for each item submitted.

PART 2 PRODUCTS

2.1 GATE VALVES
A. All valves shall be the product of one manufacturer.

1. All gate valves shall be non-rising stem, resilient edge valves with a 2-inch square operating nut that conform to the requirements of AWWA C509 and Mueller A2360-20 or -38, or approved equal.

B. All valves shall be furnished with control assembly and operators, as specified herein or as shown on the Contract Documents.

C. All valve stem operators shall open by turning the valve stem counter-clockwise.

D. Valve sizes are nominal inside diameter unless otherwise noted.

E. All materials delivered to the project site shall be new, free from defects, and marked to identify the material, class, and other appropriate data.

F. End Connections:

1. Provide the type of end connections for valves as required in the Contract Drawings.

2. Comply with the following standards:
(a) Flanged: ASME B16.1, Class 150 unless otherwise noted or AWWA C207. (b) Bell and spigot or mechanical (gland) type: AWWA/ANSI C111/A21.11 G. Bolts, Nuts, and Hardware: Unless specified otherwise herein, flange bolts and nuts, coupling bolts and nuts, tie rods, and other hardware shall be as follows:

1. Exposed: Type 316 stainless steel, minimum tensile strength: 60,000 psi.

2. Buried: Type 316 stainless steel, minimum tensile strength: 60,000 psi.

3. Type 316 stainless steel bolts and nuts hardware shall be used one time per application. Reusing Type 316 stainless steel hardware will not be permitted.

4. Mechanical joint hardware shall be high strength, low alloy steel.

5. Apply an anti-seize compound to all bolt threads.

6. All bolts shall be torqued to manufacturerís recommendations.

Page 410 of 557 ends

E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -3- 40 05 61.23
H. Gaskets: shall be one-eighth (1/8) inch thick, full-faced type, made of EPDM.

I. Fusion Epoxy Coating: Materials and application shall be in accordance with AWWA C213, except application shall be by fluid bed method only unless the greatest dimension of the article to be coated exceeds ten (10) feet, in which case electrostatic spray method may be used.

2.2 VALVE BOXES
A. Valve boxes shall be specified as defined in the City of Milpitas Standard Specifications and Drawings.

PART 3 EXECUTION

3.1 INSTALLATION OF GATE VALVES
A. All valves shall be installed as defined in the City of Milpitas Standard Specifications and Drawings, as well as in accordance with manufacturerís recommendations.

B. General Valve Installation:

1. Valves shall be carefully installed in their respective positions, free from all distortion and strain, with joints made as specified, and shall be left in satisfactory operating condition.

2. Prior to installation, all valves and appurtenances shall be thoroughly cleaned of all foreign material, and shall be inspected for proper operation, both opening and closing and to verify that the valves seat properly. Valves shall be installed so that the stems are vertical.

3. All valves shall be tested in place so far as practicable under the conditions specified and any defects revealed in valves or connections tested shall be corrected.

C. Installation of Valve and Meter Boxes:

1. Valve boxes shall be centered and set plumb over the square operating nut for each valve. Valve boxes shall be installed so they do not transmit shock or stress to the valve or pipe. Valve covers shall be set flush with the surrounding grade, or as directed by the Cityís Representative. Backfill shall be placed around the valve boxes and thoroughly compacted to a 95% relative compaction in such a manner that will not damage or displace the valve box from proper alignment, or grade.

D. Use reducing fittings where any change in pipe size occurs between valves or accessories and the attached pipeline. Bushings shall not be used, unless specifically noted on the Contract Documents. Use eccentric reducing fittings wherever necessary to provide free drainage of lines.

3.2 FIELD QUALITY CONTROL
A. Factory Quality Control: The manufacturer shall test all products as required herein and by the reference specifications.

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E. Calaveras Blvd & Yosemite Dr. Water Valves July 2024 Replacement Project No. 7118 & 7100 -4- 40 05 61.23
B. The Contractor shall:

1. Perform leakage tests.

2. Be responsible for the costs of additional inspection and retesting by the City resulting from non-compliance.
**END OF SECTION**

Page 412 of 557 ends

APPENDIX “A” CITY WATER VALVE LOCATION MAP

Page 413 of 557 ends

Page 414 of 557 ends

APPENDIX “B” CALTRANS ENCROACHMENT PERMIT

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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT
DOT TR-0120 (REV 05/2023)
FM 91 1436
04-24-N-US-1224
Permit No.

ADA Notice This document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at [email protected].

In compliance with your application of July 8, 2024
Reference Documents:

Utility Notice No.

Agreement No.

R/W Contract No.

Project code (ID):

Applicant's Reference/ Utility Work Order No.
of
of
of
CFC #:

CIP#7118
04/SCL/237/PM 10.94
Dist/Co/Rte/PM
July 22, 2024
Permit Approval Date
$0
Performance Bond Amount (1)
$0
Payment Bond Amount (2)
$ N/A
Bond Company
$ N/A
Bond Number (1)
$ N/A
Bond Number (2)
City of Milpitas
C/O: Huy Cao
455 East Calaveras Blvd.

Milpitas CA 95035
TO:
, PERMITTEE
Replace three existing water isolation valves; reconstruct existing pavement; demolish & reconstructapproximately 24 linear feet of curb and gutter; perform traffic control on State Highway 04-SCL-237, Post Mile 10.94, in the City of Milpitas.

A minimum of 7 days prior to the start of work under this encroachment permit, notice must be given to State Representative Casey Tarokh,10130 Bubb Road, Cupertino, CA 95014, at [email protected] or (510) 715-9528, weekdays between 7:00 a.m. and 3:30 p.m., holidays.
and subject to the following, PERMISSION IS HEREBY GRANTED to:

THIS PERMIT IS NOT A PROPERTY RIGHT AND DOES NOT TRANSFER WITH THE PROPERTY TO A NEW OWNER.

The following attachments are also included as part of this permit (check applicable):

YES NO General Provisions
YES NO Utility Maintenance Provisions
YES NO Storm Water Special Provisions
YES NO Special Provisions
YES NO A Cal-OSHA Permit, if required: Permit No.

YES NO As-Built Plans Submittal Route Slip for Locally Advertised Projects YES NO Storm Water Pollution Protection Plan
In addition to fee, the permittee will be billed actual costs for:

YES NO Review
YES NO Inspection
YES Field Work
(if any Caltrans effort expended)
As-built Plans are Required
YES NO
YES NO The information in the environmental documentation has been reviewed and considered prior to approval of this permit.

This permit is to be strictly construed and no other work other than specifically mentioned is hereby authorized.

No project work shall be commenced until all other necessary permits and environmental clearances have been obtained.

This permit is void unless the work is completed before December 31 , 2025 CC:
#1: EARL R SHERMAN III
#2: CASEY K TAROKH
#3: GILBERT S WU
#4: MARCOS D MORALES PARRA
Dina El-Tawansy, District Director
APPROVED:

BY
Mohammad Dastmalchian (Jul 23, 2024 07:22 PDT) {{Sig1_es_:signer1:signature }} Mohammad Dastmalchian, District Permit Engineer Mohammad Dastmalchian

Page 416 of 557 ends

City of Milpitas
0424-NUS-1224

Page 2 ends

In addition to the 2023 Standard Specifications and Standard Plans (available at https://dot.ca.gov/programs/design/ccs-standardplans-and-standard-specifications), the attached "Encroachment Permit General Provisions" (TR-0045) (available at https://dot.ca.gov/-/media/dot-media/programs/traffic-operations/documents/encroachment-permits/ep-general-provisionsa11y.pdf), “Steel Plate Bridging Provisions - For Approach Speeds Less Than 45 MPH” (TR-0157B), “Hazardous Materials and Hazardous Waste Management Special Provisions” (TR-0408), “Encroachment Permit Underground Utility Provisions” (TR-0163), and “Storm Water Special Provisions for Minimal or No Impact (TR-0400)” (available at https://dot.ca.gov/programs/trafficoperations/ep/ep-manual/), all work permitted herein must comply with the following provisions:

A pre-job meeting with the State Representative is required at least 7 days prior to the start of any work under this permit. Failure to do so may result in permit revocation with no prejudice.

The permittee must provide the stage construction plans, traffic handling plans, work schedule, and a list of all sub-contractors to the State Representative at the time of the pre-job meeting.

Work must not start until the documents listed below have been submitted to, reviewed by, and approved by Caltrans. This permit is conditionally issued without the documents listed below at the request of the Permittee. The Permittee acknowledges and will ensure that the following documents will be submitted to Caltrans for review and approval prior to scheduling authorized work/activities: • TR-0429 “Encroachment Permit Applicant: Contractor(s) Authorization Form” Non-compliance with this provision may result in Caltrans taking actions including but not limited to canceling this permit without further notice, requiring bonds, and/or not providing such conditional approvals for the Permittee on future projects.

Additional inspection hours will be charged at the current State hourly rate.

Time extension requests must be made a minimum of 30 days prior to permit expiration.

Certain details of work authorized herein are shown on the plans and specifications submitted by the permittee, and attached to this encroachment permit.

Signs, lights, flags, or other protective devices must not obscure the visibility of, nor conflict in intent, meaning, and function of either existing signs, lights, and traffic control devices or any construction area signs.

On conventional highways, permittee's vehicles and equipment not involved in the permitted activities must be legally located off the traveled way and not interfere with free traffic and pedestrian flow.

No vehicle or equipment must be stored overnight within the State highway right-of-way. All vehicles and equipment must be removed immediately at the completion of the day’s work. Refueling of vehicles or equipment within the State highway right-ofway is strictly prohibited.

Traffic control must comply with the 2023 Caltrans Standard Plans T9 through T14 (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications), and the California MUTCD, Part 6, "Temporary Traffic Control" (available at https://dot.ca.gov/programs/traffic-operations/camutcd/).

All traffic control devices must be installed, maintained, and removed by a qualified traffic control contractor.

The State Representative and CHP reserve the right to require reopening the highway at any time as necessary. All costs must be borne by the permittee.

Traffic control is authorized to close one (1) lane on E Calaveras Boulevard (SR 237) only from 9 p.m. to 5 a.m., Sunday through Thursday, excluding holidays as defined in the 2023 Caltrans Standard Specifications (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications). Traffic control must be in compliance with the approved traffic control plans.

The shoulder may be closed while work is actively in progress.

No closure is permitted at any other time, including holidays.

Page 417 of 557 ends

City of Milpitas
0424-NUS-1224

Page 3 ends

Notwithstanding General Provision 35, lane closures and other activities that may cause traffic impacts that require the permittee to apply for and obtain a closure ID prior to the start of work. Requests must be submitted electronically through the Lane Closure System (LCS). Notifications to Traffic Management Center (TMC) must be submitted timely including 1097, 1098 and 1022 codes.

In the event of incompliance with the Department’s requirements and provisions, including LCS requirements, the permittee’s future lane closures may not be granted and/or authorized.

The following codes are to be used when reporting your intended closure status to TMC:

Use “1097” code, at the start of a lane and shoulder or ramp closures (dropping off the first cone).

Use “1098” code, after the lane and shoulder or ramp is open to traffic (picking up the last cone).

Use “1022” code, if canceling an approved closure.

When the request is rejected, you may clarify, revise, and resubmit your request by consulting the State Representative.

The permittee must coordinate parking restrictions with the local jurisdiction.

Do not reduce an open traffic lane width to less than 11 feet. If traffic cones or delineators are used for temporary edge delineation, the side of the base of the cones or delineators nearest traffic is considered the edge of the traveled way.

Except for installing, maintaining and removing traffic control devices, any work encroaching within 3 feet of the edge of a travel lane for areas with a posted speed limit below 45 mph, or 6 feet of the edge of a travel lane, for areas with a speed limit posted at 45mph or higher, requires closing of that travel lane. Any work encroaching within 6 feet of the edge of the shoulder, requires closing of that shoulder.

Traffic control using flagging, must comply with the California MUTCD, Part 6E, "Flagger Control" (available at https://dot.ca.gov/programs/traffic-operations/camutcd/), and Cal/OSHA Construction Safety Orders, Section 1599, “Flaggers”, (available at https://www.dir.ca.gov/title8/1599.html).

Temporary pedestrian facilities must comply with the Caltrans Temporary Pedestrian Facilities Handbook (available at https://dot.ca.gov/-/media/dot- media/programs/construction/documents/contract-administration/temporary-pedestrian-facilitieshandbook-a11y.pdf) and the California MUTCD Part 6, Chapter 6D – “Pedestrian and Worker Safety” (available at http://www.dot.ca.gov/programs/traffic-operations/camutcd).

Notwithstanding General Provision 13, temporary pedestrian access routes must comply with the 2023 Caltrans Standard Plans T30 through T34 (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications).

Permittee must place public notification signs at locations designated on the permittee’s signing plan a minimum of 7 calendar days before the permitted activity begins. Signs must be constructed and installed to Caltrans specifications and standards.

Utility pull boxes, manholes, vaults, and other utility facilities must be adjusted to grade.

Streets and highways in the San Francisco Bay Area contain a significant number of existing underground utilities. This includes traffic signal conduits that are installed 9 inches or less in depth. The permittee is responsible for necessary site investigations for identification of the location and depth of existing underground facilities prior to excavation (e.g., pothole or hand-dig) to avoid damage or disruption in services.

All pavement must be saw cut prior to removal, or removed by grinding.

Obliterated pavement markings must be replaced in kind.

All signs and markings must comply with the California MUTCD (available at http://www.dot.ca.gov/programs/trafficoperations/camutcd) Where Asphalt Concrete (AC) has been placed, temporary painted traffic striping and pavement markings must be installed within 24 hours. Where shown on the plans, after 30 days curing time, thermoplastic materials must be applied in accordance with the 2023 Caltrans Standard Specifications, Section 84, “Markings” (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications Trench excavation must comply with the 2023 Caltrans Standard Specifications, Section 19-3, “Structure Excavation and Backfill” (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

Page 418 of 557 ends

City of Milpitas
0424-NUS-1224

Page 4 ends

Trench backfill must comply with the attached trench detail and the 2023 Caltrans Standard Specifications, Section 19.3.02E, “Slurry Cement Backfill”, and 19-3.02G, “Controlled Low-Strength Material”.

Asphalt Concrete (AC) to be removed must be saw-cut to the full depth along both sides of the trench. Portland Cement Concrete (PCC) to be removed must be saw-cut to a minimum depth of 4 inches along both sides of the trench.

Where the edge of trench is within 2 feet of curb, gutter, or pavement edge, Asphalt Concrete (AC) pavement between the trench and curb, gutter, or pavement edge must be removed and replaced.

Open trenching is authorized one lane at a time with approved traffic control.

No excavation must be left open overnight. Temporary backfilling of excavations in finished surfaces must be capped with a minimum 3 inches Asphalt Concrete (AC).

Curbs and sidewalks must be saw cut to the nearest score mark and replaced equal in dimension to that removed with score marks matching existing adjacent curb and sidewalk.

Curbs and adjacent pavement must be saw-cut to a neat line prior to excavating and forming. Pavement must be replaced in kind and must conform to lip of new gutter.

Curbs and gutters must conform to the 2023 Caltrans Standard Plan A87A, Type A2-6, (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications unless necessary to conform to existing adjacent curb and gutter installations.

Curbs and gutters must be placed over 6 inches of Class II Aggregate Base. Sidewalks must be a minimum 4 inches PCC placed over 3 inches of Class II Aggregate Base.

A monolithic pour of curb and sidewalk is not permitted.

Curb ramps and island passageways must conform to the 2023 Caltrans Standard Plans A87A, A88A, A88B, and D78A (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications Drainage inlet grates must conform to the 2023 Caltrans Standard Plans D77A and D77B (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications Utility pull boxes, manholes, vaults, and other utility facilities must be adjusted to grade.

Changes to the provisions herein require an Encroachment Permit Rider, except for minor changes authorized by the State Representative.

The State Representative or CHP may stop work not being performed in compliance with this permit.

Neither materials nor waste must be stockpiled within the State highway right-of-way.

All mud, dirt, and gravel tracked onto the roadway must be immediately removed.

Any damage to State facilities must be repaired to the same state as before the damage and the cost of repairs must be the responsibility of the permittee.

Upon completion of work authorized by this encroachment permit, the permittee must provide the State Representative with a post-construction “Certification of Compliance with Americans with Disabilities Act (ADA)” (TR-0405) (available at https://dot.ca.gov/-/media/dot-media/programs/traffic-operations/documents/encroachment-permits/tr0405.pdf, stamped and signed by a California Licensed Professional Engineer or Architect.

Upon completion of work authorized by this encroachment permit, the permittee must provide the State Representative with “Notice of Completion” (TR-0128) (available at https://dot.ca.gov/-/media/dot-media/programs/trafficoperations/documents/encroachment-permits/tr0128.pdf).

Page 419 of 557 ends

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Page 430 of 557 ends

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Page 431 of 557 ends

Page 432 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

Page 1 of 6 ends

ENCROACHMENT PERMIT GENERAL PROVISIONS
TR-0045 (REV. 12/2022)

1. AUTHORITY: The California Department of
Transportation (“Department”) has authority to issue
encroachment permits under Division 1, Chapter 3,
Article 1, Sections 660 through 734 of the Streets and
Highways Code.

2. REVOCATION: Encroachment permits are revocable on
five (5) business days’ notice unless otherwise stated on the permit or otherwise provided by law, and except as
provided by law for public corporations, franchise holders, and utilities. Notwithstanding the foregoing, in an
emergency situation as determined by the Department,
an encroachment permit may be revoked immediately.

These General Provisions and any applicable Special
Provisions are subject to modification or abrogation by the Department at any time. Permittees’ joint use
agreements, franchise rights, reserved rights or any other agreements for operating purposes in State of California (“State”) highway right-of-way may be exceptions to this revocation.

3. DENIAL FOR NONPAYMENT OF FEES: Failure to pay
encroachment permit fees when due may result in
rejection of future applications, denial of encroachment permits, and revocation of the encroachment permit if
already issued.

4. PERMITTEE AUTHORIZATION FOR OTHERS TO
PERFORM WORK: This encroachment permit allows
only the Permittee and/or Permittee’s authorized
contractor or agent to work within or encroach upon the State highway right-of-way, and the Permittee may not
assign or transfer this encroachment permit. Any attempt to assign or transfer this encroachment permit shall be null and void. Permittee shall provide to the Department a list of Permittee’s authorized contractors/agents, in the form and at the time specified by the Department but if no time is specified then no later than the pre-construction meeting. Permittee shall keep the list current and shall provide updates to the Department immediately upon any
change to the list of authorized contractors/agents,
including but not limited the addition, removal, or
substitution of an authorized contractor/agent, or a new address or contact information for an existing authorized contractor/agent. Permittee is responsible for the acts and/or omissions of any person or entity acting on behalf of the Permittee, even if such person or entity is not
included on Permittee’s list of authorized contractors
and/or agents.

5. ACCEPTANCE OF PROVISIONS: Permittee, and the
Permittee’s authorized contractors and/or agents,
understand and agree to accept and comply with these
General Provisions, the Special Provisions, any and all terms and/or conditions contained in or incorporated into the encroachment permit, and all attachments to the
encroachment permit (collectively “the Permit
Conditions”), for any encroachment, work, and/or activity to be performed under this encroachment permit and/or
under color of authority of this encroachment permit.

Permittee understands and agrees the Permit Conditions
are applicable to and enforceable against Permittee as
long as the encroachment remains in, under, or over any part of the State highway right-of-way. The Permittee’s authorized contractors and/or agents, are also bound by the Permit Conditions. Non-compliance with the Permit
Conditions by the Permittee’s authorized contractor
and/or agent will be deemed non-compliance by the
Permittee.

6. BEGINNING OF WORK: When traffic is not impacted
(see General Provision Number 35), the Permittee must
notify the Department’s representative two (2) business days before starting permitted work. Permittee must notify the Department’s representative if the work is to be
interrupted for a period of five (5) business days or more, unless otherwise agreed upon. All work must be
performed on weekdays during regular work hours,
excluding holidays, unless otherwise specified in this
encroachment permit.

7. STANDARDS OF CONSTRUCTION: All work performed
within State highway right-of-way must conform to all
applicable Departmental construction standards including but not limited to: Standard Specifications, Standard
Plans, Project Development Procedures Manual,
Highway Design Manual and Special Provisions.

Other than as expressly provided by these General
Provisions, the Special Provisions, the Standard
Specifications, Standard Plans, and other applicable
Departmental standards, nothing in these General
Provisions is intended to give any third party any legal or equitable right, remedy, or claim with respect to the
encroachment permit and/or to these General Provisions
or any provision herein. These General Provisions are for the sole and exclusive benefit of the Permittee and the Department.

Where reference is made in such standards to
“Contractor” and “Engineer,” these are amended to be
read as “Permittee” and “Department’s representative,”
respectively, for purposes of this encroachment permit.

8. PLAN CHANGES: Deviations from plans, specifications, and/or the Permit Conditions as defined in General
Provision Number 5 are not allowed without prior approval from the Department’s representative and the Federal
Highway Administration (“FHWA”) representative if
applicable.

9. RIGHT OF ENTRY, INSPECTION AND APPROVAL: All
work is subject to monitoring and inspection. The United States, the State, the Department, and the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, and other state, and
federal agencies, and the FHWA, through their agents or representatives, must have full access to highway

Page 433 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

Page 2 of 6 ends

© 2018 California Department of Transportation. All rights reserved. facilities/encroachment area, at any and all times for the purpose of inspection, maintenance, activities needed for construction/reconstruction, and operation of the State highway right-of-way.

Upon completion of work, Permittee must request a
final inspection for acceptance and approval by the
Department. The local public agency Permittee must not
give final construction approval to its contractor until final acceptance and approval by the Department is obtained.

10. PERMIT AT WORKSITE: Permittee and Permittee’s
authorized contractors/agents must keep the permit
package and current list of authorized contractors/agents, or copies thereof, at the work site at all times and must show such documents upon request to any Department
representative or law enforcement officer. If the permit package or current list of authorized contractors/agents, or copies thereof, are not kept and made available at the work site at all times, then all work must be suspended.

11. CONFLICTING ENCROACHMENTS: Permittee must
yield start of work to ongoing, prior authorized work
adjacent to or within the limits of the Permittee’s project site. When existing encroachments conflict with
Permittee’s work, the Permittee must bear all cost for
rearrangements (e.g., relocation, alteration, removal,
etc.).

12. PERMITS, APPROVALS, AND CONCURRENCES
FROM OTHER AGENCIES AND/OR ENTITIES: This
encroachment permit is invalidated if the Permittee has not obtained all permits, approvals, and concurrences
necessary and required by law, including but not limited to those from the California Public Utilities Commission (“CPUC”), California Occupational Safety and Health
Administration (“Cal-OSHA”), local and state and federal environmental agencies, the California Coastal
Commission, and any other public agency and/or entity
having jurisdiction. Permittee is responsible for providing notice of the encroachment to, and obtaining concurrence from, any person or entity (whether public or private)
affected by the scope of work described in the
encroachment permit, regardless of whether such notice
or concurrence is required by law; the Department is not responsible to provide such notice or obtain such
concurrence. Permittee warrants all such permits,
approvals, and concurrences have been obtained before
beginning work under this encroachment permit. The
Department may, at the Department’s discretion, require the Permittee to demonstrate that Permittee has obtained all such permits, approvals, and concurrences, and
Permittee shall demonstrate this at the time and in the manner specified by the Department.

13. PEDESTRIAN AND BICYCLIST SAFETY: A safe
continuous passageway must be maintained through the
work area at existing pedestrian or bicycle facilities. At no time must pedestrians be diverted onto a portion of the street used for vehicular traffic. At locations where safe alternate passageways cannot be provided, appropriate
signs and barricades must be installed at the limits of construction and in advance of the limits of construction at the nearest crosswalk or intersection to detour
pedestrians to facilities across the street. Attention is directed to Section 7-1.04 “Public Safety,” and to Section 12-4.04 “Temporary Pedestrian Access Routes,” and to
Section 16-2.02 “Temporary Pedestrian Facility,” of the Department’s Standard Specifications, and to California Vehicle Code section 21760, subdivision (c).

14. PUBLIC TRAFFIC CONTROL: The Permittee must
provide traffic control protection, warning signs, lights, safety devices, etc., and take all other measures
necessary for the traveling public’s safety as required by law and/or the Department. While providing traffic control, the needs of all road users, including but not limited to motorists, bicyclists and pedestrians, including persons with disabilities in accordance with the Americans with Disabilities Act, must be an essential part of the work activity.

Lane, Bike Lane, Sidewalk, Crosswalk, and/or
shoulder closures must comply with the Department’s
Standard Specifications and Standard Plans for
Temporary Traffic Control Systems & Temporary
Pedestrian Access Routes, and with the applicable
Special Provisions. Where issues are not addressed in
the Standard Specifications, Standard Plans, and/or
Special Provisions, the California Manual on Uniform
Traffic Control Devices (Part 6, Temporary Traffic Control) must be followed.

15. MINIMUM INTERFERENCE WITH TRAFFIC: Permittee
must plan and conduct work so as to create the least
possible inconvenience to the traveling public (motorized vehicles, unmotorized vehicles such as bicycles,
pedestrians, person(s) with disabilities, etc.), such that traffic is not unreasonably delayed.

16. STORAGE OF EQUIPMENT AND MATERIALS: The
storage of equipment or materials is not allowed within State highway right-of-way, unless specified within the Special Provisions of this encroachment permit. If
encroachment permit Special Provisions allow for the
storage of equipment or materials within the State
highway right-of-way, the equipment and material storage must also comply with Section 7-1.04, Public Safety, of the Department’s Standard Specifications.

17. CARE OF DRAINAGE: Permittee must provide alternate
drainage for any work interfering with an existing drainage facility in compliance with the Department’s Standard
Specifications, Standard Plans, and/or as directed by the Department’s representative.

18. RESTORATION AND REPAIRS IN STATE HIGHWAY
RIGHT-OF-WAY: Permittee is responsible for restoration
and repair of State highway right-of-way resulting from permitted work (Streets and Highways Code, section 670
et seq.).

19. STATE HIGHWAY RIGHT-OF-WAY CLEAN UP: Upon
completion of work, Permittee must remove and dispose
of all scraps, refuse, brush, timber, materials, etc. off the State highway right-of-way. The aesthetics of the highway must be as it was before work started or better.

20. COST OF WORK: Unless stated otherwise in the
encroachment permit or a separate written agreement
with the Department, the Permittee must bear all costs

Page 434 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

Page 3 of 6 ends

© 2018 California Department of Transportation. All rights reserved. incurred for work within the State highway right-of-way and waives all claims for indemnification or contribution from the United States, the State, the Department, and
from the Directors, officers, and employees of the State and/or the Department. Removal of Permittee’s personal
property and improvements shall be at no cost to the
United States, the State, and the Department.

21. ACTUAL COST BILLING: When specified in the permit,
the Department will bill the Permittee actual costs at the currently set Standard Hourly Rate for encroachment
permits.

22. AS-BUILT PLANS: When required, Permittee must
submit one (1) set of folded as-built plans within thirty (30) calendar days after completion and acceptance of work in compliance with requirements listed as follows:
a) Upon completion of the work provided herein, the
Permittee must submit a paper set of As-Built plans
to the Department’s representative.
b) All changes in the work will be shown on the plans, as issued with the permit, including changes approved
by Encroachment Permit Rider.
c) The plans are to be prominently stamped or otherwise noted “AS-BUILT” by the Permittee’s representative
who was responsible for overseeing the work. Any
original plan that was approved with a Department
stamp, or by signature of the Department’s
representative, must be used for producing the AsBuilt plans. d) If construction plans include signing or striping, the dates of signing or striping removal, relocation, or
installation must be shown on the As-Built plans when
required as a condition of the encroachment permit.

When the construction plans show signing and
striping for staged construction on separate sheets,
the sheet for each stage must show the removal,
relocation, and installation dates of the appropriate
staged striping and signing.
e) As-Built plans must contain the Encroachment Permit
Number, County, Route, and Post Mile on each
sheet.
f) The As-Built Plans must not include a disclaimer
statement of any kind that differs from the obligations and protections provided by sections 6735 through
6735.6 of the California Business and Professions
Code. Such statements constitute non-compliance
with Encroachment Permit requirements and may
result in the Department retaining Performance
Bonds or deposits until proper plans are submitted.

Failure to comply may also result in denial of future
encroachment permits or a provision requiring a
public agency to supply additional bonding.

23. PERMITS FOR RECORD PURPOSES ONLY: When
work in the State highway right-of-way is within an area under a Joint Use Agreement (JUA) or a Consent to
Common Use Agreement (CCUA), a fee exempt
encroachment permit is issued to the Permittee for the
purpose of providing a notice and record of work. The
Permittee’s prior rights must be preserved without the
intention of creating new or different rights or obligations. “Notice and Record Purposes Only” must be stamped
across the face of the encroachment permit.

24. BONDING: The Permittee must file bond(s), in advance, in the amount(s) set by the Department and using forms
acceptable to the Department. The bonds must name the
Department as obligee. Failure to maintain bond(s) in full force and effect will result in the Department stopping all work under this encroachment permit and possibly
revoking other encroachment permit(s). Bonds are not
required of public corporations or privately-owned utilities unless Permittee failed to comply with the provisions
and/or conditions of a prior encroachment permit. The
surety company is responsible for any latent defects as provided in California Code of Civil Procedure section
337.15. A local public agency Permittee also must comply with the following requirements:
a) In recognition that project construction work done on State property will not be directly funded and paid by
State, for the purpose of protecting stop notice
claimants and the interests of State relative to
successful project completion, the local public agency
Permittee agrees to require the construction
contractor to furnish both a payment and performance
bond in the local public agency’s name with both
bonds complying with the requirements set forth in
Section 3-1.05 Contract Bonds of the Department’s
Standard Specifications before performing any
project construction work.
b) The local public agency Permittee must defend,
indemnify, and hold harmless the United States, the
State and the Department, and the Directors, officers,
and employees of the State and/or Department, from
all project construction related claims by contractors, subcontractors, and suppliers, and from all stop
notice and/or mechanic’s lien claimants. The local
public agency also agrees to remedy, in a timely
manner and to the Department’s satisfaction, any
latent defects occurring as a result of the project
construction work.

25. FUTURE MOVING OF INSTALLATIONS: Permittee
understands and agrees to relocate a permitted
installation upon notice by the Department. Unless under prior property right or agreement, the Permittee must
comply with said notice at the Permittee’s sole expense.

26. ENVIRONMENTAL:
a) ARCHAEOLOGICAL/HISTORICAL: If any
archaeological or historical resources are identified or encountered in the work vicinity, the Permittee must
immediately stop work, notify the Department’s
representative, retain a qualified archaeologist who
must evaluate the site at Permittee’s sole expense,
and make recommendations to the Department’s
representative regarding the continuance of work.
b) HAZARDOUS MATERIALS: If any hazardous waste
or materials (such as underground storage tanks,
asbestos pipes, contaminated soil, etc.) are identified or encountered in the work vicinity, the Permittee
must immediately stop work, notify the Department’s
representative, retain a qualified hazardous

Page 435 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

Page 4 of 6 ends

© 2018 California Department of Transportation. All rights reserved. waste/material specialist who must evaluate the site
at the Permittee’s sole expense, and make
recommendations to the Department’s representative
regarding the continuance of work.

Attention is directed to potential aerially deposited
lead (ADL) presence in unpaved areas along
highways. It is the Permittee’s responsibility to take all appropriate measures to protect workers in
conformance with California Code of Regulations
Title 8, Section 1532.1, “Lead,” and with Cal-OSHA
Construction Safety Orders, and to ensure roadway
soil management is in compliance with Department of
Toxic Substances Control (DTSC) requirements.
c) BIOLOGICAL: If any regional, state, or federally listed biological resource is identified or encountered in the work vicinity, the Permittee must immediately stop
work, notify the Department’s representative, retain a
qualified biologist who must evaluate the site at
Permittee’s sole expense, and make
recommendations to the Department’s representative
regarding the continuance of work.

27. PREVAILING WAGES: Work performed by or under an
encroachment permit may require Permittee’s contractors and subcontractors to pay appropriate prevailing wages
as set by the California Department of Industrial
Relations. Inquiries or requests for interpretations relative to enforcement of prevailing wage requirements must be
directed to the California Department of Industrial
Relations.

28. LIABILITY, DEFENSE, AND INDEMNITY: The Permittee
agrees to indemnify and save harmless the United States, the State, the Department, and the Directors, officers, employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, liability, suits, or actions of every name, kind, and description, including but not limited to those brought for or on account of property damage, invasion of privacy, violation or deprivation of a right under a state or federal law, environmental damage or penalty, or injury to or death of any person including but not limited to members of the public, the Permittee, persons employed by the Permittee, and/or persons
acting on behalf of the Permittee, arising out of or in connection with: (a) the issuance and/or use of this
encroachment permit; and/or (b) the encroachment, work, and/or activity conducted pursuant to this encroachment permit, or under color of authority of this encroachment permit but not in full compliance with the Permit
Conditions as defined in General Provision Number 5
(“Unauthorized Work or Activity”); and/or (c) the
installation, placement, design, existence, operation,
and/or maintenance of the encroachment, work, and/or
activity; and/or (d) the failure by the Permittee, or by anyone acting for or on behalf of the Permittee, to perform the Permittee’s obligations under any part of the Permit Conditions as defined in General Provision Number 5, in respect to maintenance or any other obligation; and/or (e) any change to the Department’s property or adjacent
property, including but not limited to the features or
conditions of either of them, made by the Permittee or
anyone acting on behalf of the Permittee; and/or (f) a
defect or obstruction related to or caused by the
encroachment, work, and/or activity whether conducted in compliance with the Permit Conditions as defined in
General Provision Number 5 or constituting Unauthorized Work or Activity, or from any cause whatsoever. The duty of the Permittee to indemnify and save harmless includes the duties to defend as set forth in Section 2778 of the Civil Code.

It is the intent of the Department and the Permittee
that except as prohibited by law, the Permittee will defend, indemnify, and hold harmless as set forth in this General Provision Number 28 regardless of the existence or
degree of fault or negligence, whether active or passive, primary or secondary, on the part of: the United States, the State; the Department; the Directors, officers,
employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors; the Permittee; persons employed by the Permittee; and/or persons
acting on behalf of the Permittee.

The Permittee waives any and all rights to any type of
expressed or implied indemnity from or against the United States, the State, the Department, and the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors.

The Permittee understands and agrees to comply
with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the encroachment, work, and/or activity whether conducted pursuant to this encroachment permit or constituting Unauthorized Work
or Activity, and further agrees to defend, indemnify, and save harmless the United States, the State, the
Department, and the Directors, officers, employees,
agents, and/or contractors of the State and/or of the
Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, penalties, liability,
suits, or actions of every name, kind, and description
arising out of or by virtue of the Americans with Disabilities Act.

The Permittee understands and agrees the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, are not personally responsible for any liability arising from or by virtue of this encroachment permit.

For the purpose of this General Provision Number 28
and all paragraphs herein, “contractors of the State and/or of the Department” includes contractors, and their
subcontractors, under contract to the State and/or the
Department.

This General Provision Number 28 and all
paragraphs herein take effect immediately upon issuance of this encroachment permit, and apply before, during,
and after the encroachment, work, and/or activity

Page 436 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

Page 5 of 6 ends

© 2018 California Department of Transportation. All rights reserved. contemplated under this encroachment permit, whether
such work is in compliance with the Permit Conditions as defined in General Provision Number 5 or constitutes
Unauthorized Work or Activity, except as otherwise
provided by California law. The Permittee’s obligations to defend, indemnify, and save harmless under this General Provision Number 28 take effect immediately upon
issuance of this encroachment permit and have no
expiration date, including but not limited to situations in which this encroachment permit expires or is revoked, the work or activity performed under this encroachment
permit is accepted or not accepted by the Department, the encroachment, work, and/or activity is conducted in
compliance with the Permit Conditions as defined in
General Provision Number 5 or constitutes Unauthorized
Work or Activity, and/or no work or activity is undertaken by the Permittee or by others on the Permittee’s behalf.

If the United States or an agency, department, or
board of the United States is the Permittee, the first two paragraphs of this General Provision Number 28
(beginning “The Permittee agrees to indemnify…” and “It is the intent of the parties…”) are replaced by the following paragraph:

Claims for personal injury, death, or property damage
allegedly caused by the negligent or wrongful act or
omission of any employee of the United States acting
within the scope of their official duties are subject to the Federal Tort Claims Act, as amended, 28 U.S.C. § 1346
and § 2671 et seq. (Chapter 171).

29. NO PRECEDENT ESTABLISHED: This encroachment
permit is issued with the understanding that it does not establish a precedent.

30. FEDERAL CIVIL RIGHTS REQUIREMENTS FOR
PUBLIC ACCOMMODATION: a) As part of the consideration for being issued this encroachment permit, the Permittee, on behalf of
Permittee and on behalf of Permittee’s personal
representatives, successors in interest, and assigns,
does hereby covenant and agree that:
i) No person on the grounds of race, color, or
national origin may be excluded from participation
in, be denied the benefits of, or be otherwise
subjected to discrimination in the use of said
facilities.
ii) That in connection with the construction of any
improvements on said lands and the furnishings
of services thereon, no discrimination must be
practiced in the selection and retention of first-tier
subcontractors in the selection of second-tier
subcontractors.
iii) That such discrimination must not be practiced
against the public in their access to and use of the
facilities and services provided for public
accommodations (such as eating, sleeping, rest,
recreation), and operation on, over, or under the
space of the State highway right-of-way.
iv) That the Permittee must use the premises in
compliance with all other requirements imposed
pursuant to Title 15, Code of Federal
Regulations, Commerce and Foreign Trade,
Subtitle A. Office of the Secretary of Commerce,
Part 8 (15 C.F.R. Part 8) and as said Regulations
may be amended.
b) That in the event of breach of any of the above
nondiscrimination covenants, the State and the
Department have the right to terminate this
encroachment permit and to re-enter and repossess
said land and the facilities thereon and hold the same
as if said permit had never been made or issued.

31. MAINTENANCE: The Permittee is responsible at
Permittee’s sole expense for the encroachment, and the
inspection, maintenance, repair, and condition thereof, and is responsible to ensure the encroachment does not
negatively impact State highway safety, maintenance,
operations, construction, State facilities, activities related to construction/reconstruction, or other encroachments.

The Permittee’s obligations in the preceding sentence
take effect immediately upon issuance of this
encroachment permit and continue until the
encroachment is entirely and permanently removed.

Additional encroachment permits or approval documents
may be required authorizing work related to inspection, repair, and/or maintenance activities. Contact the
Department for information.

32. SPECIAL EVENTS: In accordance with subdivision (a) of Streets and Highways Code section 682.5 and 682.7, the
Department is not responsible for the conduct or
operation of the permitted activity, and the applicant
agrees to defend, indemnify, and hold harmless the
United States, the State, the Department, and the
Directors, officers, employees, agents, and contractors of the State and/or of the Department, including but not
limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages,
costs, liability, suits, or actions of every name, kind and description arising out of any activity for which this
encroachment permit is issued.

The Permittee is required, as a condition of this
encroachment permit, for any event that awards prize
compensation to competitors in gendered categories, for any participant level that receives prize compensation, to ensure the prize compensation for each gendered
category is identical at each participant level. (Streets and Highways Code, section 682.7.)
The Permittee understands and agrees to comply
with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the event, and
further agrees to defend, indemnify, and save harmless
the United State, the State and the Department, and the Directors, officers, and employees of the State and/or
Department, including but not limited to the Director of the Department and the Deputy Directors, from any and all
claims, demands, damages, costs, liability, suits, or
actions of every name, kind and description arising out of or by virtue of the Americans with Disabilities Act.

33. PRIVATE USE OF STATE HIGHWAY RIGHT-OF-WAY:

State highway right-of-way must not be used for private purposes without compensation to the State. The gifting

Page 437 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

Page 6 of 6 ends

© 2018 California Department of Transportation. All rights reserved. of public property uses and therefore public funds is
prohibited under the California Constitution, Article XVI, Section 6.

34. FIELD WORK REIMBURSEMENT: Permittee must
reimburse the Department for field work performed by or on behalf of the Department to correct or remedy issues created by the Permittee or by others acting on behalf of the Permittee, including but not limited to hazards or
damaged facilities, or to clear refuse, debris, etc. not attended to by the Permittee or by others acting on behalf of the Permittee.

35. LANE CLOSURE REQUEST SUBMITTALS AND

NOTIFICATION OF CLOSURES TO THE
DEPARTMENT: Lane closure request submittals and
notifications must be in accordance with Section 12-4.02, and Section 12.4-04, of the Department’s Standard
Specifications or as directed by the Department’s
representative. The Permittee must notify the
Department’s representative and the Traffic Management
Center (“TMC”) before initiating a lane closure or
conducting an activity that may cause a traffic impact. In emergency situations when the corrective work or the
emergency itself may affect traffic, the Department’s
representative and the TMC must be notified as soon as
possible.

36. SUSPENSION OF TRAFFIC CONTROL OPERATION:

The Permittee, upon notification by the Department’s
representative, must immediately suspend all traffic lane, bike lane, sidewalk, crosswalk, and/or shoulder closure operations and any operation that impedes the flow of
traffic. All costs associated with this suspension must be borne by the Permittee.

37. UNDERGROUND SERVICE ALERT (USA)
NOTIFICATION: Any excavation requires compliance
with the provisions of Government Code section 4216 et
seq., including but not limited to notice to a regional notification center, such as Underground Service Alert
(USA). The Permittee must provide notification to the
Department representative at least five (5) business days before, and the regional notification center at least fortyeight (48) hours before, performing any excavation work within the State highway right-of-way.

38. COMPLIANCE WITH THE AMERICANS WITH
DISABILITIES ACT (ADA): All work within the State
highway right-of-way to construct and/or maintain any
public facility must be designed, maintained, and
constructed strictly in accordance with all applicable
Federal Access laws and regulations (including but not
limited to Section 504 of the Rehabilitation Act of 1973, codified at 29 U.S.C. § 794), California Access laws and regulations relating to ADA, along with its implementing regulations, Title 28 of the Code of Federal Regulations Parts 35 and 36 (28 C.F.R., Ch. I, Part 35, § 35.101 et seq., and Part 36, § 36.101 et seq.), Title 36 of the Code of Federal Regulations Part 1191 (36 C.F.R., Ch. XI, Part 1191, § 1119.1 et seq.), Title 49 of the Code of Federal Regulations Part 37 (49 C.F.R., Ch. A, Part 37, § 37.1 et seq.), the United States Department of Justice Title II and Title III for the ADA, and California Government Code
section 4450 et seq., which require public facilities be made accessible to persons with disabilities.

Notwithstanding the requirements of the previous
paragraph, all construction, design, and maintenance of public facilities must also comply with the Department’s Design Information Bulletin 82, “Pedestrian Accessibility Guidelines for Highway Projects” and Standard Plans &
Specifications on “Temporary Pedestrian Access
Routes.”

39. STORMWATER: The Permittee is responsible for full
compliance with the following:
a) For all projects, the Department’s Storm Water
Program and the Department’s National Pollutant
Discharge Elimination System (NPDES) Permit
requirements under Order No. 2012-0011-DWQ,
NPDES No CAS000003; and
b) In addition, for projects disturbing one acre or more of soil, with the California Construction General
Permit Order No. 2009-0009-DWQ, NPDES No
CAS000002; and
c) In addition, for projects disturbing one acre or more of soil in the Lahontan Region with Order No. R6T-2016-
0010, NPDES No CAG616002.
d) For all projects, it is the Permittee’s responsibility to install, inspect, repair, and maintain all facilities and devices used for water pollution control practices
(Best Management Practices/BMPs) before
performing daily work activities.

Page 438 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved.

SIDEWALKS (CS)
In addition to the attached Encroachment Permit General Provisions (TR-0045), the following special provisions are also applicable:

1. A State issued permit is required for any landscaping or tree installation, including installation of tree wells.

2. A separate permit must be obtained from Caltrans for any driveway, handicap-ramp installations or any sidewalks that are other than Portland Cement Concrete constructed in compliance with Caltrans Standard Specifications.

3. Traffic control is authorized only between 9 a.m. and 3 p.m., Monday through Friday, holidays excluded. Any traffic control that requires lane closure shall be in compliance with the appropriate traffic control plan. Where required by the plan, the use of a flashing arrowboard is MANDATORY.

4. New curb and gutter installations shall be State Standard Type A2-6, unless necessary to conform to existing adjacent curb and gutter installations.

5. The minimum width of a sidewalk should be 8 feet between a curb and a building when in urban and rural main street place types. For all other locations the minimum width of sidewalk should be 6 feet when contiguous to a curb or 5 feet when separated by a planting strip.

6. Alignment and grade of gutter and sidewalk shall match the existing.

7. Existing concrete curb and paved shoulder shall be saw cut to a neat line prior to excavating and forming. Existing concrete sidewalk shall be saw cut at the scoreline. Paved shoulder shall be replaced with asphalt concrete paving material equal "in kind" and thickness to existing shoulder and shall conform to lip of new curb and gutter.

8. Permittee shall be responsible for the relocation or adjustment of any utility required as the result of work authorized by this permit, and utility relocation shall be completed prior to the installation of any new curb, gutter or sidewalk.

9. A monolithic pour of sidewalk and curb and gutter shall not be permitted.

Page 439 of 557 ends

STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT TRENCH DETAIL
TR - 0153 (Rev. 07/2021) Page 1 of 2

TYPICAL TRENCH DETAILS
Notes: D - Depth of cover as
identified & approved
based on submitted plans.

FG - Finish Grade.

OG - Original Ground.
• All work must be authorized by the encroachment permit, and/or as directed by the State's representative. (Notes continue on page 2)

Page 440 of 557 ends

STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT TRENCH DETAIL
TR - 0153 (Rev. 07/2021) Page 2 of 2 • Must include tracer wire or other continuous measure to provide positive subsurface detection for the life of the facility (Project Development Procedures Manual (PDPM) Chapter 17). • Open trench installation of underground utility facilities must include warning tape or warning mats complying with the American Public Works Association (APWA) Uniform Color Code for identifying the type of underground utility. Where mechanical protection is installed, warning tape must be placed above the mechanical protection and below the roadbed subgrade as shown on the details. (PDPM Chapter 17). • Clearance between the trench wall and conduit of less than 6 inches in width shall be a minimum of 2 inches.

Clearance between the trench wall and conduit of greater than 6 inches in width shall be a minimum of 6 inches. • When the trench width is less than 24 inches the backfill for subgrade must consist of slurry cement. Controlled Low-Strength Material (CLSM) can be substituted at the discretion of the State’s representative. • When trench width is greater than 24 inches compacted aggregate base may be used for backfilling. • Structure backfill and compaction must conform to Section 19-3.02C and 3.03 of the Standard Specifications. • For trench located under unimproved surface, structure backfill can use the original soil. Soil must be compacted by mechanical means. Ponding, jetting or flooding are not allowed. Slurry cement backfill is not optional unless approved by the Caltrans District. • Slurry cement backfill must conform to Section 19-3.02E of the Standard Specifications. • Aggregate base and its compaction shall conform to Section 26 of the Standard Specifications. • CLSM if used must conform to Section 19-3.02G of the Standard Specifications. When CLSM is utilized the mix design and test results must be submitted to the State's representative. See Appendix H of the Encroachment Permits Manual for additional information. • Cold planed surface and overlay shall be to the nearest lane line for the entire length of the trench/disturbed areas, and/or as directed by the State's representative. • When Hot mix asphalt (HMA) is used to backfill Asphalt Concrete (AC) Section of the road, HMA must conform to Section 39 of the Standard Specifications. • A paving notch (“T” Cut) shall be cold planed in exist asphalt concrete to a minimum width of 12 inches beyond each side of the trench and to a depth of 3 inches for the final layer of HMA. • AC used to replace pavement section shall match existing pavement depth, unless directed otherwise by the State’s representative. • A tack coat of asphaltic emulsion conforming to Section 39-2.01C (3) (f) shall be applied. • When the trench is within 4 feet of curb and gutter, additional cold planning may be required at the discretion of the State's representative. Potholes or trenches separated / adjoined by 10 feet or less to be overlaid together at the discretion of the State's representative. • Pavement markings and/or striping removed or damaged during construction must be replaced in kind as directed by the State's representative. • Other trench related details are shown in Chapter 6 of the Encroachment Permits Manual as well as the Trenching and Shoring Manual. Both publications can be found on the State of California, Department of Transportation’s website. • If trench is located in the roadway where Portland Cement Concrete (PCC) exist, remove the concrete to a depth of at least 3 feet below finished grade as per standard Specification 15-1.03B. Replace entire concrete slab from joint to joint as directed by State's representative. • Electrical systems installations that are part of State Highway System must be installed in compliance with Caltrans Standard Specifications, Section 87.

Page 441 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

HAZARDOUS MATERIALS AND HAZARDOUS WASTE MANAGEMENT SPECIAL PROVISIONS TR-0408 (New 09/2017)
By acceptance of this encroachment permit, Permittee hereby agrees that:

1. All construction debris/materials/water/excess soil must become the property of the Permittee, and must be transported and disposed of, outside of Caltrans’ right-of-way, in accordance with all applicable environmental laws and regulations. The Permittee must be identified as the generator for all construction debris/materials/water/excess soil and must be responsible for proper identification (including sampling and analysis) and management of all construction and contaminated debris/materials/water/excess soil that are removed, and/or excavated, from the work site. If hazardous waste is generated, the Permittee must obtain an Environmental Protection Agency (EPA) Identification Number issued in their name. State Permit Inspector does not sign any manifests or shipping papers. The Permittee must be named as the generator on all Uniform Hazardous Waste Manifests and shipping papers. Caltrans must not be identified or written anywhere on the manifests or shipping papers. Prior to waste disposal, the Permittee should submit the waste generator form(s) to State Permit Inspector for verification. The Permittee must submit to the State Permit Inspector, a copy of all manifests and/or shipping papers generated for materials removed, transported and/or excavated from the state right-of-way.

2. If contaminated material is encountered, Permittee is to stop work and contact the State Permit Inspector immediately. The Permittee must submit a Sampling and Analysis Plan (SAP), and a Health and Safety Plan (HaSP) prepared by a Certified Industrial Hygienist (CIH) and in conformance with California Code of Regulations title 8, section 5192, “Hazardous Waste Operations and Emergency Response” for sampling activity through a separate permit application. Upon the permit review, additional environmental documents may be required prior to resumption of construction activity.

3. Permittee is responsible for any violation, penalty, enforcement action, corrective action, remedial action, and any other type of consequences resulting from cross contamination of groundwater (including perched groundwater), improper handling/managing of hazardous materials and/or placement of contaminated materials inside Caltrans right-of-way.

4. It is the Permittee’s responsibility to comply with the Department of Toxic Substances Control (DTSC) ADL requirements for roadway soil management. Reuse of soils containing greater than 80 mg/kg total lead is not allowed without written approval of the DTSC and Caltrans. The Soil Management Agreement for Aerially Deposited Lead-Contaminated Soils between Caltrans and the DTSC does not constitute written approval for the Permittee to reuse soils containing greater than 80 mg/kg total lead.

5. The Permittee must implement the emergency notification requirements established in the California Office of Emergency Management Hazardous Materials, Spill / Release Notification Guidance (http://www.caloes.ca.gov/).

6. Any imported material used for backfill must be free of contamination, and a certificate of the material as “clean” with the source area of the material must be provided to Permit Inspector upon request. Importing soils containing greater than 80 mg/kg total lead for use in state right-of-way is not allowed.

7. Stockpiles of material containing aerially deposited lead shall not be placed where affected by surface run-on or run-off. Stockpiles shall be covered with plastic sheeting 13 mils minimum thickness or with one foot of nonhazardous material. Stockpiles shall not be placed in environmentally sensitive areas. Stockpiled material shall not enter storm drains, inlets, or waters of the State.

Page 442 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved.

PEDESTRIAN SAFETY (MCP)
In addition to the attached Encroachment Permit General Provisions (TR-0045), the following special provisions are also applicable:

1. When the work area encroaches upon a sidewalk, walkway, or crosswalk area, special consideration must be given to pedestrian safety. Protective barricades, fencing, handrails and bridges, together with warning and guidance devices and signs must be utilized so that the passageway for pedestrians, especially blind and other physically handicapped, is safe and well defined and shown on the approved permit plan.

2. Pedestrian walkways and canopies within State Right of Way shall comply with the requirements of the applicable local agency or of the latest edition of the Uniform Building Code whichever contains the higher standards.

Page 443 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved.

UTILITY UNDERGROUND PROVISIONS (UG)
TR-0163 (Rev. 07/2023)
In addition to the attached Encroachment Permit General Provisions (TR-0045), the following special provisions are also applicable:

High priority utilities, pressurized facilities, pipes or ducts six (6) inches or larger in diameter, or placement of multiple pipes or ducts regardless of diameters are required to be encased on both conventional and access-controlled State highway right-of-way. An exception to this encasement policy may be allowed on a case-by-case basis with the “Uncased High-Pressure Natural Gas Pipeline” Special Provisions (TR-0158).

A “High Priority Utility” is defined as: 1) natural gas pipelines greater than six (6) inches in diameter, or with normal operating pressures greater than sixty (60) psig; 2) petroleum pipelines; 3) pressurized sanitary sewer pipelines; 4) highvoltage electric supply lines, conductors, or cables that have a potential to ground of greater than or equal to sixty (60) kV; or 5) hazardous materials pipelines that are potentially harmful to workers or the public if damaged.

The pavement or roadway must not be open cut unless specifically allowed. Utility installations are not allowed inside culverts or drainage structures.

All installations must comply with Chapter 17 of the Caltrans Project Development Procedures Manual for utility clearance and offset requirements.

For additional details regarding longitudinal utility encroachments on both conventional and access-controlled State highway right-of-way, see Section 602 of the Encroachment Permits Manual.

UG 1. ENCASEMENT: Casings must have an inside
diameter sufficiently larger than the outside diameter of the pipe or duct to accommodate placement and removal.

When Horizontal Directional Drilling (HDD) is
authorized, High-Density Polyethylene (HDPE) is
acceptable as the casing.

When Reinforced Concrete pipe in accordance with
Section 65-2 of Caltrans Standard Specifications is
installed by Bore & Jack, it must have rubber gaskets at the joints and see “D” below for grouting of voids left by jacking operations.

A. Spiral welded casings may be allowed provided the
casing is new and the weld is smooth.

B. The ends of the casing must be plugged with
ungrouted bricks or other suitable material approved
by the Department’s representative.

C. Minimum wall thicknesses of steel encasements for
different lengths and diameters of pipes are as
follows:

Minimum Wall Thickness
Casing Diameter Up to 150 feet
in length
Over 150 feet
in length
6 to 28 inches 1/4 inch 1/4 inch
30 to 38 inches 3/8 inch 1/2 inch
40 to 60 inches 1/2 inch 3/4 inch
62 to 72 inches 3/4 inch 3/4 inch
D. When required by the Department’s representative,
the permittee must pressure grout to fill any voids
caused by the permitted work at the permittee’s
expense. The grout holes when placed the inside of
the casing must be on eight (8) feet centers,
longitudinally and offset twenty-two (22) degrees
from the vertical axis of the casing and staggered to
the left and right of the top longitudinal axis of the
casing. Grout pressure must not exceed five (5) psig
for a duration sufficient to fill all voids.

E. When the placement of multiple encasements is
requested, the distance between multiple
encasements must be the greater of twenty-four (24)
inches or twice the diameter of the larger pipe being
installed.

F. Casings within access-controlled highways must
extend to the right-of-way lines.

G. Wing cutters, if used, must be a maximum of one (1)
inch larger in diameter than the outside diameter of
the casing. Voids caused by the use of wing cutters
must be grouted in accordance with “D” above.

H. A band welded to the leading edge of the casing
must be placed square to the alignment and not on
the bottom edge. A flared lead section on bores over
one hundred (100) feet is not allowed.

I. The length of the auger strand must be equal to that of the section of encasement pipe.

J. The casings within conventional highways must
extend at least five (5) feet beyond the back of curb
or edge of pavement, or to the right-of-way line if
less. Where Portland Cement Concrete (PCC) crossgutter exists, the casings must extend at least five (5)

Page 444 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved. feet beyond the back of the cross-gutter, or to the
right-of-way line if less.

UG 2. OPEN-CUT METHOD: When the
encroachment permit authorizes installation by the opencut method, surfacing and base materials and thickness thereof must be as specified in the encroachment permit.

No more than one (1) lane of the highway pavement must
be open cut at any time unless otherwise approved in
writing by the Department’s representative. After the pipe is placed in the open-cut section, the trench must be
backfilled in accordance with Section 19-3 of Caltrans
Standard Specifications. The backfilled section must be open to traffic safely with temporary repairs to the
surfacing before the next section of pavement is cut.

If backfilling operations have not been properly completed at the end of a working day, steel plate bridging is required to make the entire highway facility open to traffic in
accordance with the “Steel Plate Bridging Utility” Special Provisions (TR-0157).

Sides of open-cut trenches in paved areas must be kept as nearly vertical as possible. Trenches must not be two (2) feet wider than the sum of the outside diameter of the pipe to be laid therein plus the necessary width to accommodate shoring.

UG 3. TRENCHLESS CONSTRUCTION: The
following provisions are applicable for installing conduit with the bore diameter less than thirty (30) inches using trenchless methods (e.g., Bore & Jack, HDD,
Microtunneling, Pipe Bursting, Pipe Ramming, etc.). For installations with the bore diameter equal to or greater than thirty (30) inches, permittees must comply with NonStandard Special Provision (NSSP) 19-15, Trenchless Construction. A copy of the NSSP 19-15 can be obtained
from the Department’s representative or District
Encroachment Permits Office.

3.1. Definitions
Bore: Borehole excavated using trenchless construction
for the installation of conduit.

Overcut: Radial annular gap between bore and outer pipe wall.

3.2. Construction: The superintendent must be at the site at all times when work is being conducted, if the borehole diameter is greater than ten (10) inches and the depth of installation is less than eight (8) times the diameter of the borehole.

Trenchless excavation and conduit installation must be
performed to the line and grade shown. When excavation
or installation is out of line or grade, make immediate alignment correction.

Existing structures, pavement, and utilities must be
protected during installation. Restore and repair
immediately any damage resulting from construction.

Repair or replace any damaged pipe sections.

Overcut must be less than:

A. One (1) inch or five (5) percent of the conduit
outside radius, whichever is less, and
B. Two (2) inches for trenchless construction using
HDD method
Notify the Department’s representative immediately if you encounter obstruction or condition that impedes
construction.

3.3. Quality Assurance

3.3-1. Pre-construction Meeting: Contact the
Department’s representative to schedule and have a preconstruction meeting at least seven (7) business days before the start of trenchless construction or as identified in the permit.

Attendees should include:

1. The Department’s representative

2. Your project manager

3. Your project superintendent

4. The contractor for trenchless construction
Provide and present:

1. Trenchless construction shop drawings, work plans,
and calculations

2. Mitigation plans for both during and after
construction

3. Construction timeline and critical path activities

3.3-2. Contractor Qualifications: The contractor must
employ a superintendent, who has successfully completed at least five (5) of such projects, if the borehole diameter is greater than ten (10) inches and the depth of installation is less than eight (8) times the diameter of the borehole.

Before pre-construction meeting, the following must be
submitted to Department’s representative if requested:

1. Summary of the contractor's experience
demonstrating that the contractor has successfully
completed at least five (5) projects in the past five
(5) years using similar trenchless construction in
similar ground and groundwater conditions with
similar drive lengths and diameter range.

2. Summary of the superintendent’s experience
demonstrating that the superintendent has
successfully completed at least five (5) projects
using similar construction methods for trenchless
construction in similar ground and groundwater

Page 445 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved. conditions with similar drive lengths and diameter
range.

3.3-3. Conduit Line, Grade, and Shape: When
monitoring is required:

1. Survey and record control lines at least seven (7)
business days before trenchless construction.

2. Observe and adjust measurements of survey control
lines weekly. Report discrepancies to the
Department’s representative.

Survey and record the centerline of the constructed conduit after each section is advanced or every five (5) feet of advancement, whichever is shorter.

3.3-4. Ground Surface Movement Monitoring: Ground
surface movement monitoring is required if the installation meets the following criteria or if required by the
Department’s representative:

1. Bore diameter is greater than ten (10) inches, and

2. Minimum vertical distance between the pavement or
sidewalk surface and the top of bore is less than
eight (8) times the diameter of the borehole.

Mark monitoring points on critical structures and utilities at locations shown. Include these points in monitoring
surveys. Perform monitoring surveys before noon and at
ambient temperature below eighty-five (85) degrees
Fahrenheit. Perform ground surface survey under the
Caltrans Surveys Manual and supplemental guidance.

Establish a minimum of four (4) control points for ground surface movement monitoring. Perform baseline ground
surface survey at least fifteen (15) business days before trenchless construction. Notify the Department’s
representative at least ten (10) business days before the survey.

Develop baseline surface model. Use the baseline surface model to determine the movement of ground surface and
embankment slope. See Encroachment Permit Survey Grid
(TR-0151) in Appendix E of the Encroachment Permits
Manual for survey grid spacing and other requirements.

Perform ground surface movement monitoring survey:

1. Weekly during construction or as required by the
Department’s representative

2. Biweekly for one (1) month after completion of each
installation or as required by the Department’s
representative
Produce the surface model based on the monitoring survey data and calculate the movement of monitoring points
using baseline surface model. Each monitoring survey may have different grid points.

Each ground surface horizontal and vertical measurement must be accurate to ±0.03 feet on pavement and ±0.1 feet on unpaved surfaces at the ninety-five (95) percent
confidence level. Vertical movement produced by
comparing current surface model with pre-construction
surface model must be accurate to ±0.01 feet on pavement and ±0.1 feet on unpaved surfaces at the ninety-five (95) percent confidence level.

If ground surface movement in the pavement above the
advancing pipe meets the requirements for two (2)
consecutive weeks, the frequency of monitoring survey
may be reduced to biweekly.

Notify the Department’s representative at completion of each installation. Ground surface vertical movement
requirements are:

Ground Surface Vertical Movement
Quality Characteristic Requirement
Critical Structure Monitoring Points - Horizontal or Vertical (max, feet)0.02 Highway surface (max, feet) 0.04
Embankment slope (max, feet) 0.2
If ground surface vertical movement requirements are not met:

1. Stop work immediately.

2. Notify the Department’s representative.

3. Submit an alternative construction method.

4. Submit a mitigation plan that includes methods to
fill the voids created under the ground surface and
restore the density of subsurface materials.

5. Monitor ground surface movement in the area above
the advancing pipe:

5.1. Daily until no additional vertical movement is
detected in the areas that exceed the
movement requirements

5.2. Every two (2) working days until the vertical
movement meets the requirements for two (2)
consecutive weeks

3.4. Submittals

3.4-1. Monitoring Plans: Submit monitoring plans for:

1. Conduit grade and alignment control, including
monitoring instruments, layout of instrumentation
points, construction details, and monitoring
frequency

2. Logging of excavated materials, including
anticipated volume of excavation and measured
volume of removed spoil

3. Critical operations of applicable trenchless
construction, including excavation, boring, spoil
removal, lubrication, jacking, installation, and
grouting

4. Ground surface movement, including digital surface
survey method, survey data processing and analysis

Page 446 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved.

3.4-2. Daily Construction Record: Maintain Daily
Construction Record and submit to the Department’s
representative upon request.

Daily Construction Record must include:

1. Date and time of operation

2. Names of key personnel

3. Length of constructed conduit, including coordinates and elevation of the beginning and ending (latitude,
longitude and northing, easting, elevation) of the
conduit advanced during each work shift. Record
must reference the project coordinate system.

4. Rate of advance

5. Jacking force

6. Problems encountered, possible causes, and
mitigation performed

7. Geological log of excavated face and materials, with the logging performed by a geologist who is
registered as an engineering geologist in the State

8. Records and field note of:

8.1. Any visible cracks

8.2. Conduit line and grade control

8.3. Anticipated and actual volumes of spoil
removed and causes of the volume
discrepancy

8.4. Groundwater table elevation if dewatering is
required

3.4-3. Ground Surface Movement Monitoring
Records: Submit:

1. Before construction: survey data and surface model
to demonstrate compliance with the Caltrans
Surveys Manual and supplemental guidance

2. During and after construction: survey data, surface
model, and vertical movement based on the
comparison between current and pre-construction
surface model

3.4-4. Contact Grouting Record: Maintain Contact
Grouting Record and submit to the Department’s
representative upon request.

Contact Grouting Record must include:

1. Injection locations

2. Grout quantity]

3. Grout pressure

4. Measurements and observations, including heave,
casing or carrier pipe movement, grout loss quantity,
communication between grout ports, ground surface,
and nearby utilities and storm drains

5. Problems encountered, possible causes, and
mitigation performed

3.4-5. Post-Construction Record: Maintain PostConstruction Record and submit to the Department’s representative upon request.

Post-Construction Record must include:

1. Completed conduit construction inspection records,
including video recording and photographs

2. As-built plans showing details and alignment of the
constructed conduit, horizontal and elevation survey
based on project coordinate system, any problems
encountered, and mitigation actions performed

3. As-built plans showing details of pavement
restoration work performed

3.5. Restore Highway Pavement: After completion of
trenchless construction of conduit, restore highway
pavement to conditions as it was prior to beginning of
construction activities or better. Restore Asphalt Concrete (AC) pavement with mill and fill. Repair or replace AC
pavement with dowels for any cracks and spalling caused by construction.

UG 4. Bore and receiving pits must:

1. be located at least ten (10) feet from the edge of
pavement on rural conventional highways.

2. be located at least five (5) feet beyond the concrete curb and gutter or AC dike on urban conventional
highways.

3. be located at least five (5) feet beyond the toe of
slope of embankments.

4. be located outside access-controlled highway rightof-way.

5. be protected by placement of six (6)-foot chain link fence or Type K railing around them.

6. be adequately shored in accordance with Cal/OSHA
requirements. Shoring for jacking and receiving pits
located within fifteen (15) feet of traffic lanes on a
State highway must not extend more than thirty-six
(36) inches above the pavement grade unless
otherwise authorized by Department’s
representative. Reflectors must be affixed to the
shoring on the sides facing traffic. A six (6)-foot
chain link fence must be installed around the
perimeter of the pits during non-working hours.

7. have crushed rock and sump areas to clear
groundwater and water used to clean the casing.

Where groundwater is found and pumping is
required, the pits must be lined with filter fabric.

UG 5. LIMIT OF EXCAVATION: No excavation is
allowed within ten (10) feet from the edge of pavement
method, and digital surface file for the bore diameter
greater than ten (10) inches and the vertical distance
between the pavement or sidewalk surface and the
top of bore less than eight (8) times the diameter of
the borehole

Page 447 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved. except in curbed urban areas or as specified in the
encroachment permit. Where no curb exists and
excavations within ten (10) feet of the traveled way are to remain open, a temporary Type K railing must be placed at a 10:1 taper or as otherwise directed by the Department’s representative.

UG 6. TUNNELING: In addition to the requirements
of “UG 1” and Section 603.6 of the Encroachment Permits Manual, the following requirements are also applicable:

A. For this provision, a tunnel is defined as any
installation that is thirty (30) inches or greater in
diameter.

B. When tunneling is authorized, the permittee must
provide full-time inspection of tunneling operations.

The Department’s representative must monitor
projects.

C. Sand shields may be required as ground conditions
change.

D. Pressure grouting for liner plate, rib and spiling, or rib and lagging tunnels must be at every eight (8)
feet section or the end of work shift before the next
section is excavated. All grouting must be completed
by the end of each workday.

E. The headway must be secured at the end of each
workday. Breast boards or plates must be installed
during working hours for running sand or supersaturated soil.

UG 7. FACILITIES EXEMPT FROM UTILITY
POLICIES: The following utilities are exempt from the
requirements for location and depiction on the project
plans unless the depiction of the utility is needed for interconnectivity with the proposed work (see Chapter 17 of the Project Development Procedures Manual): • Natural gas service lines less than two (2) inches in pipe diameter that have normal operating pressures
of sixty (60) psig or less • Service connections (laterals) for water, sewer, electric, and telecommunication including fiber optic
and cable service
All State-owned utilities must be plotted on the plans.

UG 8. DETECTOR STRIP: A continuous metallic
detectable strip must be provided for non-metallic main utility installations. Service connections must be installed at right angles to the centerline of the State highway.

UG 9. BACKFILLING: All backfilling operations
must be in accordance with Section 19-3 of Caltrans
Standard Specifications.

Any required compaction tests must be performed by a
certified laboratory at no cost to the Department and the laboratory report must be furnished to the Department’s representative.

UG 10. ROADWAY SURFACING AND BASE
MATERIALS: Temporary repairs to pavements must be
made and maintained upon completion of backfill until
permanent repairs are made. Permanent repairs to
pavements must be made within thirty (30) calendar days of completion of backfill unless otherwise authorized by the Department’s representative. Temporary pavement
patches must be placed and maintained in a smooth riding plane free of humps and depressions.

UG 11. DAMAGE TO TREE ROOTS: Tree roots
three (3) inches or larger in diameter must not be cut
within the tree drip line when trenching or other
underground work is necessary adjacent to roadside trees.

If such roots are encountered, they must be tunneled under, wrapped in burlap, and kept moist until the trench is
backfilled. Trenching machines must not be used under
trees if the trunk or limbs can be damaged by their use.

Manholes must not be installed within twenty (20) feet of any trunk.

If the trees involved are close together and of such sizes that it is impractical to protect all roots three (3) inches or larger in diameter, or when roots are less than four (4) inches in diameter, outside tree drip line, special
arrangements may be made whereby pruning of the tree
tops to balance the root loss can be done by the permittee only when approved by and under the close supervision of the District Landscape Specialist or District Tree
Maintenance Supervisor.

UG 12. PIPES ALONG ROADWAY: Pipes and
conduits paralleling the pavement must be located as
shown on the plans or as close as possible to the right-ofway line.

UG 13. BORROW AND WASTE: Borrow and waste
must not be allowed within the work limits unless
otherwise specified in the encroachment permit.

UG 14. MARKERS: All markers must not create a
safety hazard for the traveling public or highway workers.

UG 15. CATHODIC PROTECTION: The permittee
must perform stray current interference tests on
underground utilities under cathodic protection and notify the Department’s representative prior to the tests. The permittee must perform any corrective measures as
necessary and authorized by the Department’s
representative.

UG 16. PAVEMENT REMOVAL: ASPHALT
CONCRETE (AC) pavement must be saw cut to the full
depth to provide a neat and straight pavement break along sides of the trench. Portland Cement Concrete (PCC)

Page 448 of 557 ends

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT SPECIAL PROVISIONS
© 2018 California Department of Transportation. All Rights Reserved.

Where the edge of the trench is within two (2) feet of the existing curb and gutter or pavement edge, the AC
pavement between the trench and the curb or pavement
edge must be removed.

UG 17. EXCAVATION UNDER FACILITIES: Where it is necessary to excavate under the existing curb and gutter or underground facilities, the void must be
backfilled with two (2) sack cement-sand slurry.

UG 18. PERMANENT REPAIRS TO PCC
PAVEMENT: Repairs must be of PCC containing at
least six hundred fifty-eight (658) pounds or seven (7) sacks of cement per cubic yard. The new pavement must
have the same thickness as the adjacent pavement. The
PCC must be satisfactorily cured and protected from
disturbance until it can be open to traffic with a
compressive strength of at least 3,000 psig or for not less than forty-eight (48) hours. The new pavement may be
open to traffic after six (6) hours of curing when no more than two (2) percent by weight of calcium chloride is
added to the PCC mix as an accelerating chemical
admixture.

UG 19. REMOVAL OF PCC SIDEWALKS OR
CURBS: PCC sidewalks or curbs must be saw cut to the
nearest score marks and reconstructed to match the
existing sidewalk or curb.

UG 20. SPOILS: No earth or construction materials
must be tracked onto the highway pavement and public or private approach. The permittee must remove these
materials immediately if tracked from the highway
pavement and public or private approach.
pavement must be saw cut at the slab joints and to the full slab depth.

Page 449 of 557 ends

STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT STEEL PLATE BRIDGING UTILITY PROVISIONS TR -0157 (Rev. 04/2018)
To accommodate excavation work, steel plate bridging may be necessary. All conditions for use of steel plate bridging should be set forth in the special provisions.

Consideration of steel plate bridging should take into account the following factors:

1. Traffic speed.

2. Traffic Volume and Composition.

3. Duration and dimensions (width & daily estimated lengths) of the proposed excavation.

4. Weather conditions.

When backfilling operations of an excavation in the traveled way, whether transverse or longitudinal, cannot be properly completed within a work day, steel plate bridging with a nonskid surface and shoring (see Trenching & Shoring) may be required to preserve unobstructed traffic flow. In such cases, the following conditions shall apply:

1. Steel plate bridging on freeways is not allowed.

2. Steel plates used for bridging must extend a minimum of 12" beyond the edges of the trench.

3. Steel plate bridging shall be installed to operate with minimum noise.

4. The trench shall be adequately shored, (as mentioned in Section 603.6B-2 of the Encroachment Permits Manual) to support the bridging and traffic loads.

5. Temporary paving with cold asphalt concrete shall be used to feather the edges of the plates, if plate installation by Method (2) described below, is used.

6. Bridging shall be secured against displacement by using adjustable cleats, shims, or other devices.

As required by the district, steel plate bridging and shoring shall be installed using either Method (1) or (2):

Method 1 For speeds of 45 MPH or greater:

The pavement shall be cold planed to a depth equal to the thickness of the plate and to a width and length equal to the dimensions of the plate.

Method 2 For Speeds less than 45 mph:

Approach plate(s) and ending plate (if longitudinal placement) shall be attached to the roadway by a minimum of 2 dowels pre-drilled into the corners of the plate and drilled 2" into the pavement. Subsequent plates are to be butted and tack welded to each other. Fine graded asphalt concrete shall be compacted to form ramps, maximum slope 8.5 % with a minimum 12"
taper to cover all edges of the steel plates. When steel plates are removed, the dowel holes in the pavement shall be
backfilled with either graded fines of asphalt concrete mix, concrete slurry, epoxy or an equivalent that is satisfactory to the Caltrans' representative.

The permittee is responsible for maintenance of the steel plates, shoring, asphalt concrete ramps, and ensuring that they meet minimum specifications. Unless specifically noted or granted in the special provisions, or approved by the State representative, steel plate bridging shall not exceed 4 consecutive working days in any given week. Backfilling of excavations shall be covered with a minimum 3" temporary layer of cold asphalt concrete.

The following table shows the advisory minimal thickness of steel plate bridging required for a given trench width (A-36 grade steel, designed for HS20-44 truck loading per Caltrans Bridge Design Specifications Manual).

Trench Width Minimum Plate Thickness
10” ½”
1’-11” ¾”
2’-7” 7/8”
3’-5” 1”
5’-3” 1 ¾”
NOTE: For spans greater than 5'-3", a structural design shall be prepared by a California registered civil engineer.

All steel plates within the right of way whether used in or out of the traveled way shall be without deformation. Inspectors can determine the trueness of steel plates by using a straight edge and should reject any plate that is permanently deformed.

Steel plates used in the traveled portion of the highway shall have a surface that was manufactured with a nominal
Coefficient Of Friction (COF) of 0.35 as determined by
California Test Method 342 (See Appendix H, Encroachment Permits Manual). If a different test method is used, the permittee may utilize standard test plates with known
coefficients of friction available from each Caltrans District Materials Engineer to correlate skid resistance results to California Test Method 342. Based on the test data, the permittee shall determine what amount of surface wear is acceptable, and independently ascertain when to remove, test, or resurface an individual plate.

Caltrans Inspectors should not enforce plate removal unless it is permanently deformed or delivered without the required
surfacing. However, an inspector should document in a diary all contacts with the contractor.

A “Rough Road” (W8-8) sign and a “Steel Plate Ahead” (W8- 24) sign with black lettering on an orange background must be used in advance of steel plate bridging along with the required construction area signs. These signs must be used along with any other construction area signs.

Surfacing requirements are not necessary for steel plates used in parking strips, on shoulders not used for turning movements, or on connecting driveways, etc., not open to the public.

Page 450 of 557 ends

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 1 of 3

ENCROACHMENT PERMIT SPECIAL PROVISIONS

STORMWATER SPECIAL PROVISIONS FOR MINIMAL OR NO

IMPACT (SWSP)
TR-0400 (Rev 05/2018)

1. GENERAL: The purpose of these Special Provisions
is to provide the Permittee with specifications for
water pollution control to minimize, prevent, or
control the discharge of material into the air, surface waters, groundwater, and storm sewers owned by the
State or local agencies. These provisions are not
intended to take the place of the Caltrans Water
Pollution Control Program (WPCP) for projects where
soil disturbance from work activities less than one
acre, or work activities of one acre or more subject to the preparation of the Caltrans Storm Water Pollution
Prevention Plan (SWPPP). The Permittee must
comply with the following Special Provisions and the
direction of the State Representative. All Stormwater
Best Management Practices (BMPs) must conform to
Section 13 Water Pollution Control of Caltrans’
Standard Specifications.

2. NPDES REQUIREMENTS: The Permittee must be
responsible for full compliance with the Caltrans
Storm Water Program and the Caltrans National
Pollutant Discharge Elimination System (NPDES)
Permit requirements (Order No. 2012-0011-DWQ,
NPDES No CAS000003) and for and projects
disturbing one acre or more of soil, full compliance
with the California Construction General Permit
(Order No. 2009-0009-DWQ, NPDES No
CAS000002) or for projects for projects that have one
acre or more of soil disturbance in the Lahontan
Region (Order No. R6T-2016-0010, NPDES No
CAG616002). It is the Permittee’s responsibility to
install, inspect, and repair or maintain facilities and devices used for water pollution control practices
(BMPs) before performing daily work activities.

Installation, inspection and maintenance
responsibilities on the job site include: 1) soil
stabilization materials in work areas that are inactive or prior to storm events, 2) water pollution control
devices to control sediment and erosion, 3)
implementation of spill and leak prevention
procedures for chemical and hazardous substances
stored on the job site, 4) material storage, 5) stockpile management, 6) waste management, 7) nonstormwater management, 8) water conservation, 9) tracking controls and 1 0 ) illicit connection, illegal discharge detection and reporting. The Permittee
must report to the State representative when
discharges enter into receiving waters, adjacent
property, drainage systems or when discharges could
be a cause or a threat for water pollution. The
Permittee must also control illicit discharges or illegal dumping prior to start of daily work schedule.

Copies of written notices or orders from the Regional
Water Quality Control Board or other regulatory
agency must be provided to the State representative
within 48 hours of reported activity. F or additional
information on stormwater compliance, visit the State
Water Resources Control Boards storm water
Website at:
http://www.waterboards.ca.gov/water_issues/progra
ms/stormwater

3. RESPONSIBILITY FOR DEBRIS REMOVAL: The
Permittee must be responsible for preventing
sediment, trash, debris, and other construction waste
from entering the street, the storm drains, local
creeks, or any other bodies of water.

4. SPOILS AND RESIDUE: The Permittee must
vacuum any saw-cut concrete waste material, debris,
residue, etc. No spoils, debris, residue, etc. must be
washed into a drainage system.

5. SWEEPING: Sweep paved roads at construction
entrance and exit locations and surrounding paved
areas daily within the job site during: 1) clearing and grubbing, 2) earthwork, 3) trenching, 4) soil
disturbance, 5) pavement grinding and/or cutting, and
6) after observing tracking of material onto or off the State property. Keep dust to a minimum during
sweeping activities. Use vacuum whenever dust
generation is excessive or sediment pickup is
ineffective.

Roadways or work areas must not be washed down
with water. Street sweeping operations must conform
to Section 13 Water Pollution Control of Caltrans’
Standard Specifications.

6. VEHICLES AND EQUIPMENT: Permittee must
prevent all vehicles, equipment, etc. from leakage or
mud tracking onto roadways. If leaks cannot be
repaired immediately, remove the vehicle or
equipment from the job site.

7. MAINTENANCE AND FUELING OF VEHICLES
AND EQUIPMENT: Maintenance and fueling of
equipment must not result in any pollution at the job
site. The Permittee must immediately clean up
spills/leaks, and properly dispose of contaminated soil and materials.

8. CLEANING VEHICLES AND EQUIPMENT: Limit
vehicle and equipment cleaning or washing at the job
site except what is necessary to control vehicle
tracking or hazardous waste. The Permittee must
clean all equipment within a bermed area or over a drip pan large enough to prevent run-off. No soaps,
solvents, degreasers, etc. must be used in State rightof-way. Any water from this operation must be collected and disposed of at an appropriate site.

Containment berms or dikes must be used for fueling,
washing, maintaining and washing vehicles or
equipment in outside areas. Containment must be
performed at least 100 feet from concentrated flows of

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STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 2 of 3

ENCROACHMENT PERMIT SPECIAL PROVISIONS
storm water, drainage courses, and storm drain inlets
if within a flood plain, otherwise at least 50 feet if
outside the floodplain. Keep adequate quantities of
absorbent spill- cleanup material and spill kits in the fueling or maintenance area and on fueling trucks.

9. DIESEL FUELS: The use of diesel fuel from
petroleum or other fossil fuel as a form-oil or solvent is not allowed.

10. WEATHER CONDITIONS AT WORKSITE: Any
activity that would generate fine particles or dust that could be transported off site by stormwater must be
performed during dry weather.

11. WIND EROSION PROTECTION: The use of Wind
Erosion BMPs must be deployed year-round in
instances where dust or fine particles could be
transported off site.

12. HOT MIX ASPHALT: Runoff from washing hot mix
asphalt must not enter into any drainage
conveyances.

13. PROTECTION OF DRAINAGE FACILITIES: The
Permittee must protect/cover gutters, ditches,
drainage courses, and inlets with gravel bags, fiber
rolls, State approved fabric filters, etc., to the
satisfaction of the State representative during grading, paving, saw-cutting, etc. and materials must conform
to Section 13-6.02 Materials for Water Pollution
Control of Caltrans’ Standard Specifications. No such
protection measures must cause an obstruction to the
traveling public. The Permittee must implement spill
and leak prevention procedures for chemicals and
hazardous substances stored on the job site (including
secondary containment requirements) in accordance
with section 13-4.03B Spill Prevention and Control,
and 14-11 Hazardous Waste and Contamination,
Water Pollution Control of Caltrans’ Standard
Specifications.

14. PAINT: Rinsing of painting equipment and materials
is not permitted in State right-of-way. When thoroughly dry, dispose of the following as solid waste: dry latex paint, paint cans, used brushes, rags, gloves,
absorbent materials, and drop cloths. Oil based paint
sludge and unusable thinner must be disposed of at an
approved hazardous waste site.

15. CONSTRUCTION MATERIALS: Stockpile of all
construction materials, including, but not limited to;
pressure treated wood, asphalt concrete, cold mix
asphalt concrete, concrete, grout, cement containing
premixes, and mortar, must conform to section
13-4.03C (2) Material Storage & 13-4.03C (3)
Stockpile Management of Caltrans’ Standard
Specifications.

16. CONCRETE EQUIPMENT: Concrete equipment
must be washed in a designated washing area in a way
that does not contaminate soil, receiving waters, or
storm drain systems.

17. EXISTING VEGETATION: Established existing
vegetation is the best form of erosion control. Minimize disturbance to existing vegetation. Damaged or
removed vegetation must be replaced as directed by
the State Representative.

18. SOIL DISTURBANCE: Soil disturbing activities must
be avoided during the wet weather season. I f
construction activities during wet weather are allowed
in your permit, all necessary erosion control and soil
stabilization measures must be implemented in
advance of soil disturbing activity.

19. SLOPE STABILIZATION AND SEDIMENT
CONTROL: Consider a certified expert in Erosion and
Sediment control in cases where slopes are disturbed
during construction. The Permittee is directed to
comply with Section 13.5 Temporary Soil Stabilization
and Section 21 Erosion Control of Caltrans’ Standard
Specifications during application of temporary soil
stabilization measures to the soil surface. Fiber rolls or silt fences may be required down slope until permanent
soil stabilization is established. Remove the
accumulated sediment whenever the sediment
accumulates to 1/3 of the linear sediment barrier
height. The Permittee must limit the use of plastic
materials when more sustainable, environmentally
friendly alternatives exist or when environmental
regulations prohibit their use within the project.

20. STOCKPILES: Stockpiles containing aggregate
and/or soil must be stored at least 100 feet from
concentrated flows of storm water, drainage courses,
and storm drain inlets if within a flood plain, otherwise at least 50 feet if outside the floodplain, and must be covered and protected with a temporary perimeter
sediment barrier. Cold mix stockpiles must be stored
on an impermeable surface and covered with 9 mil
plastic to prevent contact with water. Minimize
stockpiling of materials on the job site. Manage
stockpiles by implementing the water pollution control
practices in Section 13-4.03C (3) Stockpile
Management of the State of California standard
specifications for construction.

21. DISCOVERY OF CONTAMINATION: The State
Representative must be notified in case any unusual
discoloration, odor, or texture of ground water, is found in excavated material or if abandoned, underground
tanks, pipes, or buried debris are encountered.

22. SANITARY AND SEPTIC WASTE: Do not bury or
discharge wastewater from a sanitary or septic system
within the highway. Properly connected sewer facilities are free from leaks. With State Representative
approval place portable sanitary facility at least 50 feet away from storm drains, receiving waters, and flow
lines. Permittee must comply with local health agency
provisions when using an on-site disposal system.

23. LIQUID WASTE: Prevent job site liquid waste from
entering storm drain systems and receiving waters.

Drilling slurries, grease or oil-free waste water or rinse water, dredging, wash water or rinse water running off
a surface or other non-storm water liquids not covered

Page 452 of 557 ends

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 3 of 3

ENCROACHMENT PERMIT SPECIAL PROVISIONS
under separate waste water permits must be held in
structurally sound, leak-proof containers, such as
portable bins or portable tanks. Store containers at
least 50 feet away from moving vehicles and
equipment. Liquid waste may require testing to
determine hazardous material content prior to
disposal. All measures must conform to section
13-4.03D (5) Liquid Waste, Water Pollution Control of
Caltrans’ Standard Specifications.

24. WATER CONTROL AND CONSERVATION:

Manage water use in a w ay that will prevent erosion
and the discharge of pollutants into storm drain
systems and receiving waters. Direct runoff, including
water from water line repair from the job site to areas where it can infiltrate into the ground. Direct water from off-site sources around the job site or from contact with jobsite runoff.

25. PILE DRIVING: Keep spill kits and cleanup materials at pile driving locations. Park pile driving equipment
over drip pans, absorbent pads, or plastic sheeting with absorbent material, and away from stormwater run-on
when not in use.

26. DEWATERING: Dewatering consists of discharging
accumulated storm water, groundwater, or surface
water from excavations or temporary containment
facilities. All dewatering operations must comply with
the latest Caltrans guidelines including the Field Guide for Construction Site Dewatering. Contact State
representative for approval of dewatering discharge by
infiltration or evaporation, otherwise, any effluent
discharged into a permitted storm water system
requires approval from the Regional Water Quality
Control Board. Prior to the start of dewatering, the
Permittee must provide the State Representative with
a dewatering and discharge work plan that complies
with section 13-4.03G Dewatering, Water Pollution
Control of Caltrans’ Standard Specifications. A copy of the Waste Discharge Permit and a copy of a valid
WDID number issued by the Regional Board must be
provided to the State representative.

Page 453 of 557 ends

APPENDIX “C” CITY STANDARD FORMS
The contractor shall submit the required documents using the City forms shown in Appendix C.

Page 454 of 557 ends

CITY OF MILPTIAS TRUCK ROUTE MAP

Page 455 of 557 ends

SPECIAL EQUIPMENT PLATE

Page 456 of 557 ends

Page 457 of 557 ends

Page 458 of 557 ends

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Page 461 of 557 ends

City of Milpitas
455 E. Calaveras Blvd.

Milpitas, California 95035
Date
Contractor
Address
Subject: Project #, name

NOTICE OF INTENT TO AWARD
Dear Mr. _______:

The Milpitas City Council, at its meeting of __________, is scheduled to award the subject project to your company. Enclosed are the following documents, which require the signature of representatives of your company:
1 Contract 2 copies

2. Faithful Performance Bond 2 copies

3. Payment Bond 2 copies

4. Data Sheet: Regarding Bonding Co. 1 copy

5. Certificate of Insurance 1 copy

6. Data Sheet: Regarding Insurance Co. 1 copy

7. Certificate of Worker’s Compensation Insurance 1 copy

8. Contractor’s Certificate Relating To Worker’s Compensation Insurance 1 copy

9. Data Sheet: Regarding Worker’s Compensation Insurance Co. 1 copy

10. City Business License 1 copy

11. Taxpayer Identification Number and Certification 1 copy

12. Apprenticeship Standards 1 copy

13. Urban Runoff Prevention, BMP, SWPPP Acknowledgement 1 copy Please refer to the project specifications regarding the time limit for execution of the contract with the City. Your attention is also directed to Specification Special Conditions and elsewhere within the Contract Documents regarding the start of the first chargeable day, and other items to be completed by the contractor prior to receiving a notice-to-proceed.

Please return the signed construction contract, bonding and insurance documents to my attention by _________ (to facilitate a timely completion). In addition, please submit a construction schedule, SWPPP, traffic control plan including staging and haul route, concrete mix design, R-bar, notices, site video, Contractor Safety Plan, Contractor’s Caltrans permit, and other (refer to the Special Conditions for additional items) for review by ______________. Please contact me at (408) 586- ____ to schedule a pre-construction conference. Your attention is directed to Specification Special Conditions which requires the attendance of the Contractor’s Representative and Job Superintendent at the pre-construction conference. Please be advised that no work may proceed until the contract documents have been fully executed and your copy of the notice to proceed is issued to you.

Sincerely,
______________
Project Engineer
Enclosure
City of Milpitas

Page 462 of 557 ends

455 E. Calaveras Blvd.

Milpitas, California 95035
Date
Contractor
Subject: Project #, name
Notice of Award
Dear _____________ ____:

The Milpitas City Council, at its meeting of ___________, has awarded the subject project to your company. The contract document forms (including the bonds, insurances, business license, and other related documents) had been previously sent to you via the notice of intent to award.

Please refer to the project specifications regarding the time limit for execution of the contract with the City. Your attention is also directed to Specification Special Conditions and elsewhere within the Contract Documents regarding the start of the first chargeable day, and other items to be completed by the contractor prior to receiving a notice-to-proceed.

Please return the signed construction contract, bonding and insurance documents to my attention by _____________ (to facilitate a timely completion). In addition, please submit a construction schedule, SWPPP, traffic control plan including staging and haul route, concrete mix design, Rbar, notices, site video, Contractor Safety Plan, Contractor’s Caltrans permit, and other (refer to the Special Conditions for additional items) for review by _______________. Please contact me at (408) 586-3___ to schedule a pre-construction conference. Your attention is directed to the Special Conditions, which requires the attendance of the Contractor’s Representative and Job Superintendent at the pre-construction conference. Please be advised that no work may proceed until the contract documents have been fully executed and your copy of the notice to proceed is issued to you.

Sincerely,
________________
Project Engineer

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NOTICE TO PROCEED
Date: _____________________
TO: _____________________________________________
ADDRESS: _______________________________________
PROJECT: ________________________________________
You are notified that the Contract Time under the above contract will commence to run on _____________________. By that date, you are to start performing your obligations under the Contract Documents. In accordance with Section D, the date of final completion is _____________________.

Before you may start any Work at the site, you must: (conditions if applicable) ________________________________________________________________________ ________________________________________________________________________

CITY OF MILPITAS,
A Municipal Corporation
By :

Title:

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SUBMITTAL COVER SHEET
SUBMITTAL NO. : DATE SUBMITTED:

PROJECT:__________________________________ PROJECT #:

FROM: GENERAL CONTRACTOR TO: CITY OF MILPITAS

ENGINEERING DIVISION
455 E. CALAVERAS BLVD.

MILPITAS, CA 95035
Phone #: Attn.__________________
Specification Check If Substitution
Item Section/Plan Sheet Submittal Description or Exception Comment / Date Required
1 2
3 4
_______________________________________________________________________________ I certify that this submittal is in conformance with the requirements of the Contract Documents and is not in conflict with other submittals. Any proposed submittal substitution or exception is fully indicated within the submittal, and the proposed substitution or exception is in compliance with the Contract Documents. __________________________________
General Contractors Signature
DESIGN CONSULTANT RESPONSE: Date Received:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Reviewer: ____ Date Transmitted to City: _____________________________ CITY RESPONSE: Date Received: _____
NO EXCEPTIONS NOTED – The City does not find any exceptions to the submittal, relying solely upon information provided in the submittal including the contractor’s certification, and subject to its compatibility with future submittals and additional partial submittals for portions of the work not covered in this submittal. Does not constitute acceptance or deletion of specified or required items not shown in a partial submittal.

MAKE CORRECTIONS NOTED – The same as above, except that minor corrections as noted by the Engineer shall be made by the Contractor. No resubmittal is required.

REVISE AND RESUBMIT – Rejected due to noncompliance with the requirements of the project plans and Specifications because of major inconsistencies or errors which shall be resolved or corrected by the Contractor prior to subsequent review by the Engineer.

SUBMIT SPECIFIED ITEM – Submittal is rejected because the submitted material does not conform to the requirements of the project plans and specifications in major respects. This material is not to be resubmitted, and it is expected that the material specified in the project plans and specifications be submitted.

City Reviewer: Date:

Page 466 of 557 ends

REQUEST FOR INFORMATION
RFI #: __________ DATE CREATED:

PROJECT:_________________________________ PROJECT #:

FROM: GENERAL CONTRACTOR TO: CITY OF MILPITAS

ENGINEERING DIVISION
455 E. CALAVERAS BLVD.

MILPITAS, CA 95035
Phone #: ATTN.:

Subject:

INFORMATION REQUESTED: Date Required:

Specification/Plan Sheet Reference:

I certify that this is not a frivolous Request For Information and that I have completely reviewed all project Contract Documents and to the best of my professional judgment have determined that the information requested is not obvious or found.
______________________________________
General Contractor Signature
________________________________________________________________________________ DESIGN CONSULTANT RESPONSE: Date RFI Received:

Response by Date Answered
______________________________________________________________________________ CITY RESPONSE: Date RFI Received:

Response by Date Answered:

Page 467 of 557 ends

NOTICE OF NON-COMPLIANCE
Date & Time Issued:

To: _______________________
_______________________
_______________________
Project: _________________________________ Project Number: _______ In accordance with General Conditions of the Project Specifications, you are hereby notified that the following work is defective and does not comply with the requirements of the Project Contract Documents: ___________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Work found to be defective or not in compliance with the Contract Documents shall not be paid for by the City, and it shall be the Contractor's responsibility to remove and replace the defective Work at no additional cost to the City. The Contractor shall determine what corrective action is necessary to bring the Work into compliance, and shall notify the Engineer prior to starting corrective action.

City Project Manager:

City Inspector:

Notice of Non-Compliance was received by: / /

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FIELD MEMORANDUM
Date: ________________________ Page 1 of
To: ________________________
From: ________________________
Project: ______________________________________________________________ Subject: ______________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Disclaimer:

All work shall be done in accordance with the Contract Documents. The written direction above provides clarification only. The Contractor acknowledges that any additional cost shall be authorized in advance in a fully executed Contract Change Order.
________________________________
Signature
CC:

Page 469 of 557 ends

Project Punchlist
Project:_________________________
Contractor:______________________
Punchlist Acknowledged:__________
Project Eng.:___________________ Inspector:____________________Date:_____________ Item Date Item
Entered
Description Item
Completed
Date Initial
Part A Standing Items
1 The contractor shall submit a full set of As-built /Record Drawings showing the work performed and pothole information. Include contractor’s signature, contractor’s name, state license # and phone # of general contractor name and subcontractors-paving, striping, loops on the title sheet.

2 Submit written warranties in accordance with the Specifications:

Warranty bonds from surety and contractor’s letterhead for warranty per appendix sample-page 151. If not applicable check here.

3 Operation/Maintenance Manuals have been received in full numbers specified.

If not applicable check here.

4 Deliverables (i.e. special tools or spare parts) have been received as specified.

If not applicable check here.

5 Training has been performed as specified.

If not applicable check here.

6 Verify that all Building Permits have been signed off.

If not applicable check here.

7 Verify Certificate of Monumentation has been received.

If not applicable check here.

8 Ordinance 238 (Landscape/Sprinkler has been completed).

If not applicable check here.

9 Verify that Planning Department Conditions have been met.

If not applicable check here.

10 Compliance with Special Conditions
If not applicable check here.

11 Compliance with Reclaimed Water Requirements
If not applicable check here.

12 Submit lien releases from all subcontractors and suppliers. 13 Submit complete certified payroll.

Part B Project Specific Items
14 Construction Water Meter(s) returned.

Page 470 of 557 ends

ESCROW AGREEMENT

SECURITY DEPOSITS IN LIEU OF RETENTION
This Escrow Agreement is made and entered into effective (date) ___________by and between City of Milpitas whose address is 455 E Calaveras Blvd. Milpitas, CA 95035-5479 hereinafter called “Owner,” whose address is hereinafter called “Contractor” and whose address is hereinafter called “Escrow Agent.” For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows:
(1) Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for _____________ in the amount of ____________________ dated _________________ (hereinafter referred to as the “Contract”).

Alternatively, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of Owner and shall designate the Contractor as the beneficial owner.
(2) The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above. (3) When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly.
(4) Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent. (5) The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner.
(6) Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor.
(7) The Owner shall have a right to draw upon the securities in the event of default by the Contractor. Upon seven days written notice to the Escrow Agent from the owner of the

Page 471 of 557 ends

default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner.
(8) Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges.
(9) Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant in Sections (5) to (8), inclusive, of this Agreement and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent’s release and disbursement of the securities and interest as set forth above.
(10) The names of the persons who are authorized to give written notice or to receive written notice on behalf of the Owner and on behalf of the Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows:

On behalf of Owner: On behalf of Contractor:

City Manager
Title Title
Name Name
Signature Signature
Address Address
On behalf of Escrow Agent:

Title
Name
Signature
Address

Page 472 of 557 ends

At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above.

Owner Contractor
Title Title
Name Name
Signature Signature

Page 473 of 557 ends

COST PROPOSAL FORM (See General Conditions, Contract Change Orders) Date: ________________ Project Number
______________
In Response To ___________________ (RFP #, etc.)
To: City of Milpitas
455 East Calaveras Boulevard
Milpitas, CA 95035
Brief description of change(s):

ITEM DESCRIPTION PRIME
CONTR.

SUB 1 SUB 2 SUB 3 TOTAL
Material
Direct Labor Cost
Equipment
Other (Specify) Extended
Overhead
Total Cost
Subcontractor’s Overhead and
Profit (15% max)
Contractor’s Overhead and
Profit on Labor & Materials (15%
max)
Contractor’s Overhead and
Profit on Equipment (10% max)
Mark-Up for Subcontractor’s
work (5% max)
Bonds
(% of total cost above not
including any O/P)

GRAND TOTAL

REQUESTED CHANGE IN CONTRACT TIME (DAYS)
By: _________________________________ (Firm Name)
Signature: ___________________________ Date: ________________ Title: _______________________________

Page 474 of 557 ends

City of Milpitas
455 E. Calveras Boulevard
Milpitas, California 93035

CHANGE ORDER FORM
CONTRACT CHANGE ORDER NO. __
Date: [INSERT]
To: [CONTRACTOR NAME]
[ADDRESS]
[ADDRESS]
Attn: [CONTRACTOR REP]
Project: [INSERT]
This Change Order covers changes to the contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for the amount agreed upon between the Contractor and City of Milpitas and set forth herein.

Item
No. Description of Changes
Increase/
(Decrease)
in Contract
Amount
Contract
Time
Extension,
Days
1 2
Totals $
Original Contract Amount: $XX.00
Change by Previous Change Order(s): $XX.00
Contract Price Prior to this Change Order: $XX.00
Current Change Order Amount: $XX.00
Revised Contract Amount including this Change Order: $XX.00

Page 475 of 557 ends

The Contract Price and Contract Time shall be adjusted as set forth above. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the City.

Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. By signing this Change Order, the Contractor acknowledges and agrees that the stipulated compensation includes payment for all Work contained in the Change Order, plus all payment for any acceleration or interruption of schedules, extended overhead costs, delay, and all impact or cumulative impact on all Work under this Contract. The signing of this Change Order acknowledges full mutual accord and satisfaction for the change and that the stated time and/or cost constitute the total equitable adjustment owed the Contractor as a result of the change. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the Work under the Contract.

Accepted:
(Signature) Contractor’s Authorized Representative Date Recommended:
(Signature) [**INSERT NAME, TITLE**] Date
Approved:
(Signature) [**INSERT NAME, TITLE**] Date
This Contract Change Order consists of 2 pages and any exhibits attached to this Contract Change Order shall not be part of the Contract Change Order unless specifically initialed by or on behalf of both the Contractor and the City of Milpitas.

Contract Change Order #

Page 476 of 557 ends

WEEKLY STATEMENT OF DAYS CHARGED TO CONTRACT
City of Milpitas
Engineering Division
Date:___________
Project:____________________________________________________Project No. ___________
Weekly Statement No. :___________
Notice of Project Award Issued:____________, Notice To Proceed Issued: ____________ The following statement shows the number of ____________________ days charged to the contract
(Calendar or Working)
for the week ending: _____________.

1. First chargeable day of the Contract: ___________________

2. Number of Days in the Contract: ___________________

3. Contractual completion date: ___________________
( = #1 + #2)

4. Days added by Contract Change Order: ___________________

5. Days not charged to Contract (note reason below): ___________________

6. Revised completion date based on #4 and/or #5: ___________________ ( = #3 + #4 + #5)
Total number of Days charged to the Contract as of this Statement:___________________ Total number of Days remaining as of this Statement: ___________________ Notes:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ________________________
_________________________ __________________________
City Project Manager City Inspector
Refer to Special Conditions of the Contract Documents. The Contractor has fifteen (15) days to submit written protest of this Statement to the Engineer; otherwise, this Statement shall be deemed to have been accepted by the Contractor.

Accepted By: _____________________________________
Contractors Signature

Page 477 of 557 ends

SAMPLE PROGRESS PAYMENT FORM
Refer to the Special Conditions regarding requirements for requesting Progress Payments.

Page 478 of 557 ends

Contractor’s Letter Head

GUARANTY / WARRANTY
TO: CITY OF MILPITAS, for the (project name), Project (#), in Milpitas, CA.

The undersigned guarantees all construction performed on this project and also guarantees all material and equipment incorporated therein Contractor hereby grants to Owner for a period of one (1) year following the date of acceptance of the Work by the City of Milpitas or such longer period specified in the Contract Documents, its unconditional warranty of the quality and adequacy of all of the Work including, without limitation, all labor, materials and equipment provided by Contractor and its Subcontractors of all tiers in connection with the Work.

Neither final payment nor use or occupancy of the Work performed by the Contractor shall constitute an acceptance of work not done in accordance with this Guaranty or relieve Contractor of liability with respect to any express warranties or responsibilities for faulty materials or workmanship. Contractor shall remedy any defects in the Work and pay for any damage resulting there from which shall appear within one (1) year, or longer if specified, from the date of acceptance as described above.

Should any of the materials or equipment prove defective or should the Work as a whole prove defective, due to faulty workmanship, material furnished or methods or installation, or should the Work or any part thereof fail to operate properly as originally intended and in accordance with the Contract Documents due to any of the above causes within one (1) year after date of acceptance, or such longer period specified in the Contract Documents, Contractor shall: (1) reimburse Owner, upon demand, for its expenses incurred in restoring said Work to the condition contemplated in the Contract Documents, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or (2) upon demand by Owner, replace any such material and to immediately repair said Work completely without cost to Owner so that said Work will function successfully as originally contemplated.

Inspection of the work shall not relieve Contractor of any of its obligations under the Contract Documents. Even though equipment, materials, or work required to be provided under the Contract Documents have been inspected, accepted, and estimated for payment, Contractor shall, at its own expense, replace or repair any such equipment, material, or work found to be defective or otherwise not to comply with the requirements of the Contract Documents up to the end of the guaranty period.

Owner shall have the unqualified option to make any needed replacement or repairs itself or to have such replacements or repairs done by Contractor. In the event Owner elects to have said work performed by Contractor, Contractor shall make such repairs within a reasonable period of time after the receipt of demand from Owner; provided, however, that in no event shall such period exceed twenty-five (25) days.

All definition of terms used in this Agreement shall have the meanings set forth in the Project Specifications, Special Conditions, Definitions of Words and Terms.

The foregoing Guaranty is in addition to any other warranties by Contractor contained in the Contract Documents, and not in lieu of, any and all other liability imposed on Contractor under the Contract Documents and by law with respect to Contractor’s duties, obligations, and

Page 479 of 557 ends

performance under the Contract Documents. In the event of any conflict or inconsistency between the terms of this Guaranty and any warranty or obligation of the Contractor under the Contract Documents or by law, such inconsistency or conflict shall be resolved in favor of the higher level of obligation of the Contractor.

CONTRACTOR:

Corporate
Seal:

Name of Firm
Signature Date
Title
___________________________________________
Signature Date
Title

Page 480 of 557 ends

CONSTRUCTION CHANGE DIRECTIVE NO:___
City of Milpitas
Engineering Division
Project Name Project No: ______________ PAGE 1 of
TO:_________________________________
FROM: ___________ DATE: _____________________
SUBJECT/ITEM:
____________________________________________________________________________ DESCRIPTION:

References:

Attachments:

CONSTRUCTION CHANGE DIRECTIVE INSTRUCTIONS:

The Contractor is directed to proceed with the above-described work without change in contract price.

The Contractor is directed to proceed with the above-described work and submit within the next 14 calendar days an itemized lump sum price and requested time extension, if any, to facilitate the review and settlement of this CCD in accordance with the Contract Documents. The cost of the work covered by this directive shall not exceed $. In the event that the cost of this work is anticipated to exceed the amount above, the Contractor will notify the City/Agency in writing and obtain additional authorization before proceeding.

The Contractor is directed to proceed with the above-described work on a time and material basis with a Not-To-Exceed Amount of $0.

Itemized time and material documentation shall be provided on a daily basis in accordance with the Contract Documents.

The Contractor shall be paid at bid item prices for the work performed.

The Contractor is directed to provide pricing for the above-described work within the next 7 calendar days. The Contractor shall not proceed with the work until authorized by written Contract Change Order.

AUTHORIZED BY: ACKNOWLEGEMENT OF RECEIPT:

City of Milpitas
OWNER CONTRACTOR:

BY: BY:
_______________________________________________________________________________________________________________________________________________________

SIGNED DATED SIGNED DATED

Page 481 of 557 ends

CONSTRUCTION RECYCLED WATER APPLICATION

Page 482 of 557 ends

Construction Meter Permit RW
TEMPORARY CONSTRUCTION METER FOR PURCHASE OF RECYCLED WATER* Please submit completed application to [email protected] Milpitas City Hall
455 East Calaveras Boulevard
Milpitas, CA 95035
(408) 586-3100
www.milpitas.gov
PLEASE COMPLETE AND SIGN APPLICATION TYPE OF APPLICATION: NEW RENEWAL RELOCATION BUSINESS NAME: METER #
BILLING ADDRESS: READING WHEN TAKEN OUT
PHONE NUMBER: CONDITION WHEN TAKEN OUT
PROJECT NAME: STATE LIC CONTRACTOR # CLASS EXP DATE
PROJECT NUMBER: CITY BUSINESS #
BUILDING PERMIT #
ENCROACHMENT PERMIT #
PROJECT LOCATION (Site Address):

ASSIGNED INSPECTOR INSPECTOR SIGNATURE
I understand that this application is for temporary recycled water (through a construction meter) for the sole purpose of construction work at the address/location stated above and intended for use with the City of Milpitas’s fill-station sites. I further understand that the City has the right to remove the construction meter without prior notice if the meter is being used in an improper manner as determined by the City and will discontinue any water service to the properties until permanent water service is established. Time period for use of construction meter will expire upon the following (whichever occurs first): 1) 12 months, 2) Expiration of the permit, 3) Completion of the permitted work, or 4) Permanent water service is established. I also understand that the water supplied through the meter may be subject to frequent or indefinite interruptions at any time by the City.

I also understand that I am responsible for this meter and its usage until I give proper written notification to the City that the meter is to be removed and the City has the meter back in its possession. I also understand that I will operate the meter in a responsible manner so as not to cause damage to the meter and/or the water system and agree to be held accountable for any and all damage caused from improper operation of the meter. A missing or stolen water meter will be assessed at the current replacement rate. Payment for the meter replacement must be made at Milpitas City Hall before re-installation. I also understand that by the City issuing this temporary meter, this action in no way obligates the City to provide me with permanent water service to the subject property. I agree to place a deposit of $2,000 for the loan of the meter. I agree to forfeit part or all of the deposit to pay for any damage to the meter during the term of this agreement, and to forfeit the deposit in full if the meter is not returned on or before the expiration date. I understand that the deposit, less the water use and meter charges, will be returned upon return of the meter in satisfactory and working condition. No interest shall be paid on the deposited amount. Should water charges exceed the deposit amount, I agree to pay the additional charges upon demand. I agree to abide by all rules and regulations of the City of Milpitas Public Works Department and to pay a monthly meter charge of $ for each full or partial calendar month the meter is used, and to pay for all water used at the commercial rate in effect at the time ($ per hundred cubic foot and $ per unit for capital surcharge). If a water rate increase is approved during the rental period, the new rates will be in effect. In the event that I fail to keep satisfactory records, I agree to pay the City on the basis of an estimate made by the Accounting Officer of the City of Milpitas. I understand that a copy of this permit must be kept on hand at all times by the person taking water and must be available to show as evidence to any authorized representative of the City of Milpitas that a permit has been obtained.

Name Signature Date

OFFICE USE ONLY
Date meter is to be returned
Deposit $ Receipt #
Date meter is returned
Condition when returned
Accepted by
Reading when returned
(Permit Holder to Initial)
**ORIGINAL PERMIT MUST BE RETURNED WITH METER**
* Applicant must complete and submit South Bay Water Recycling Recycled Water Access Point User Agreement along with this application.

Please return all pages with application.

Distribution: Original – Finance Copies to: PW Utility Maintenance, Cashier, PW Inspector Temporary Permit No.

Date: , 20

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Construction Meter Permit RW
Meter Log
Meter Serial Number:

Month Reading Reading Date
January
February
March
April
May
June
July
August
September
October
November
December
Please contact the Finance Department via email at [email protected] for any questions and for submitting your monthly readings of the meter.  General Questions – Please contact Utility Engineering at (408) 586-3350.  Inspection Appointment – Please contact Public Works Inspector at (408) 586-3252.  Billing Questions – Please contact the Finance Department at (408) 586-3100.

Page 484 of 557 ends

Revised 10/7/16 Page 1 of 2
___
___
___
___
___
___ ___
___ ___ ___ ___

RECYCLED WATER ACCESS POINT

PROGRAM USER AGREEMENT
PRODUCER: San Jose/Santa Clara Regional Wastewater Facility - 700 Los Esteros Road, San Jose CA 95134 REGULATORY AGENCY: South Bay Water Recycling - 3025 Tuers Road San Jose, CA 95121 - 408.277.3671 EFFECTIVE DATES OF PERMIT: TO License #: SJUSER INFO
TRAINEE NAME: CSLB CONTRACTOR LICENSE #:

COMPANY NAME: TRUCK/TRAILER LICENSE #:

COMPANY ADDRESS:

COMPANY PHONE #:

ATTACH YOUR ACORD INSURANCE FORM TO THIS AGREEMENT

PLEASE GIVE THIS AGREEMENT TO YOUR OFFICE MANAGER

A USER AGREEMENT MUST BE COMPLETED FOR EACH VEHICLE OPERATOR AND MUST BE RETAINED DURING ACQUISITION AND APPLICATION OF RECYCLED WATER. USERS AND USERS’ COMPANIES SHALL ADHERE TO THE ATTACHED SBWR TERMS OF USE. USER AGREEMENT IS SUBJECT TO RWQCB ORDER 95-117.

RECYCLED WATER USE INFORMATION (CHECK ALL THAT APPLY)
METHOD OF WATER DISTRIBUTION:

APPLICATION METHOD:

USE OF RECYCLED WATER*:

SIGNS REQUIRED:

RECYCLED WATER ACCESS POINT TEMPORARY SITE METER OTHER:

TANKER TRUCK SPRAY HOSE OTHER:

CONSTRUCTION (COMPACTION/DUST CONTROL) STREET SWEEPING SEWER CLEAN OUT OTHER*:
* REFER TO THE FULL TEXT OF THE LATEST VERSION OF TITLE-22: CALIFORNIA WATER RECYCLING CRITERIA, ARTICLE 3. USES OF RECYCLED WATER, JUNE 18, 2014.

TANKER TRUCK CONTAINER OVERHEAD TANK PROJECT SITE OTHER:

LOCATION WHERE RECYCLED WATER WILL BE APPLIED:

ADDRESS: SITE SUPERINTENDENT:

CERTIFICATION

I HEREBY CERTIFY THAT THE INFORMATION PROVIDED IN THIS APPLICATION AND ALL ATTACHMENTS ARE TRUE, ACCURATE, AND COMPLETE TO THE BEST OF MY KNOWLEDGE. I ALSO CERTIFY THAT I HAVE READ AND AGREE TO ABIDE BY THE SBWR TERMS OF USE AND ALL APPLICABLE RULES AND REGULATIONS OF THE RWQCB ORDER NO. 95-117 AND HAVE SUCCESSFULLY COMPLETED INSPECTION BY THE LOCAL RETAILER.

TRUCK CONTRACTOR/DRIVER/EMPLOYEE SIGNATURE PRINTED NAME TITLE DATE ** SUPERINTENDENT OR FOREMAN SIGNATURE PRINTED NAME TITLE DATE

LYLE FROHMAN

SBWR SIGNATURE PRINTED NAME DATE

Page 485 of 557 ends

Revised 10/7/16 Page 2 of 2
_
_
_
_
_
_
_
_
_

RECYCLED WATER ACCESS POINT PROGRAM

1. RECYCLED WATER IS FOR NONPOTABLE USES ONLY - NO DRINKING! Recycled water may not be exposed to food, used within designated eating areas or used within 50 feet of any domestic well, drinking fountain or potable water supply.

2. There shall be no cross-connection between recycled water and any potable water supply. Recycled water may not be plumbed into potable irrigation or onsite plumbing systems. Recycled water meters are prohibited from connecting to potable hydrants. Match purple to purple only

3. Recycled water may not be discharged into storm drains or outside the designated use area that was approved by the water retailer and/or SBWR. Overspray, pooling and runoff of recycled water is not permitted. Cover this in your Safety meetings.

4. Tanker trucks must maintain an air gap of at least twice the diameter of the fill pipe (i.e. water overflows the tank before reaching the fill pipe). Tanker trucks must have water-tight connections, piping and hoses to ensure no leakage will occur during fill-up or use. They must be fully drained before transport and prior to every connection.

5. Recycled water tanker trucks may not transport potable water for potable uses.

6. All tanker trucks accessing and hauling recycled water must satisfy local and state safety requirements. Active auto/truck/trailer and general liability insurance (i.e. an ACORD form) is required.

7. Recycled water meters may be inspected by the retailer for appropriate use at any time. The volume of recycled water used must be reported as specified by the recycled water retailer.

SPECIAL APPROVAL, TRAINING AND SITE INSPECTION REQUIRED

8. If recycled water is transferred to other storage containers/reservoirs, they must be labeled with signage equivalent to tanker truck signage and must follow the safety guidelines in this User Agreement.

9. Recycled water may be used for pressure washing and washing equipment and vehicles if the recycled water is not heated and where the general public is excluded from the washing process.

10. Recycled Water may not be used for directional drilling without prior approval from SBWR.

ADVISORY SIGNS
Tanker Truck Sign: Tanker trucks hauling recycled water must have an SBWR approved adhesive sign issued by retailer at least six inches by twelve inches on the tank, in a location clearly visible to users and workers, with the following wording in one inch, or larger, letters on a purple background.

Tanker Truck Inspection Decal: Tanker trucks hauling recycled water must have an SBWR approved adhesive decal issued by retailer at least three inches by six inches signifying that the tanker truck has passed inspection and met all SBWR requirements.

Appurtenance Sign: Appurtenances serving recycled water must have an SBWR approved adhesive or bolted sign issued by the retailer at least six inches by eight inches, in a location clearly visible to users and workers, with the following wording in one inch, or larger, letters on a purple background.

PLEASE WASH YOUR HANDS AFTER USING RECYCLED WATER

Page 486 of 557 ends

Page 487 of 557 ends

South Bay Water Recycling
Recycled Water Access Point Program
Fact Sheet
Expanding Recycled Water Use with Recycled Water Access Points (RWAP) To conserve our valuable drinking (potable) water supplies, South Bay Water Recycling (SBWR) has made recycled water available for commercial non-potable uses at several truck fill locations in San José and Milpitas. State Approved uses include construction activities such as grading, compaction, concrete wetting, and dust control as well as landscape irrigation, pressure washing, and sewer flushing.

Recycled Water Quality
Recycled water is highly treated to meet rigorous and protective standards set by the State Water Resources Control Board – Division of Drinking Water, and SBWR currently supplies clean and safe tertiary-treated recycled water to over 750 customers in San Jose, Milpitas and Santa Clara.

Participation Requirements
Users must complete a short Training and sign a User Agreement to confirm the correct use of the fill stations and the proper handling of recycled water. In addition, trucks must be inspected and labeled to certify that they are correctly equipped to transfer recycled water.

After truck and driver certification, users will be issued a portable recycled water meter, with a unique nozzle that can only fit the RWAP hydrants. This minimizes the possibility of crossconnections between the potable and recycled water distribution systems.

Construction exemptions for required use of recycled water may be granted on a case by case basis, depending on the availability of recycled water near the project site. Please contact the City Planning Department for more information on the required use of recycled water for proposed projects.

Getting Started
In order to complete the certification process, and receive meters, site keys, and the most updated site maps, please contact the recycled water retail agencies listed below:

Milpitas – call (408) 586-2600
San Jose –call (408) 277-3671
RWAP Supervisor Trainings are scheduled every Wednesday morning from 9am-11am at the San Jose/Santa Clara Regional Wastewater Facility (700 Los Esteros Road in San José) or by appointment. Contact the City of Milpitas for trainings and inspections in their area.

Revision 0223015

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South Bay Water Recycling
Recycled Water Access Point
FAQs

1. What is a Recycled Water Access Point?
A Recycled Water Access Point (or RWAP) is a stand-pipe that allows a certified RWAP Supervisor access to recycled water to fill their tanker truck.

2. How can I get locations and information about using recycled water from an RWAP? Please contact your local water retailer or South Bay Water Recycling for availability in your area.

City of Milpitas – (408) 586-2600
City of San José – South Bay Water Recycling (408) 277-3671

3. What are the uses for recycled water?
Recycled water is approved for nonpotable (non drinking) uses such as irrigation, dust control, and street sweeping

4. Can I use recycled water to irrigate my landscape at home? No. Recycled Water is approved only for commercial (non-residential) uses.

5. Can I drink recycled water?
No. At this time, recycled water is not approved for drinking.

6. Do I have to use recycled water?
The use of recycled water is required by many city ordinances if recycled water is available. Visit your local city’s planning department for availability in your area.

7. Where does recycled water come from?
Recycled water is produced from treated wastewater from the San Jose/Santa Clara Regional Wastewater Facility.

8. Why is recycled water regulated more than potable (drinking) water? Recycled water is safe to use by trained personnel to assure it is used appropriately and that the public drinking water supply is separated and protected from contamination.

9. Are there any rules I need to follow when using recycled water? Recycled water has not been treated and disinfected for drinking. The use of recycled water is therefore regulated by the State of California Division of Drinking Water, State Water Resources Control Board to ensure that the public health and potable water supply are separated and protected from contamination. To assure that the use is appropriate, the State has required that users be trained, vehicles and sites are inspected and certified, and appropriate safeguards are in place to protect public health.

10. Do I have to use a special container?
All containers must be properly labeled, per the SBWR RWAP User Agreement. Recycled water is only distributed to certified RWAP Supervisors with registered trucks that have been inspected.

11. Can I store recycled water at my site or commercial business? Yes. Recycled water can be stored on site, with appropriate signage and use management per the User Agreement.

12. Do I have to get certified in multiple cities or will one certification work at all SBWR locations? Recycled Water Access Point Supervisors can be trained and registered at any qualified SBWR water agency.

13. Can I take the recycled water I picked up in one city and take it to another city? Yes. Recycled water purchased from one city may be used in a different city.

14. Can I use a potable meter to access recycled water or do I have to get a special meter? The RWAP meter is different from a potable water meter, so you must use a recycled water RWAP meter when accessing recycled water.

15. Do I need to clean my tank or container before filling it with potable water? Recycled water trucks must be certified and registered to carry water for nonpotable uses only.

16. What if I have multiple tanker trucks?
All trucks must be inspected and registered with SBWR.

17. How much does recycled water cost?
Please contact your water retailer for prices and availability.

18. How do I report my recycled water usage and pay?
It will vary depending on recycled water retailer. Please see your local recycled water retailer for specifics.

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CITY OF MILPITAS

ENGINEERING DIVISION

BID SUMMARY
Project Name: E. Calaveras Blvd. & Yosemite Dr. Water Valves Replacement Project No.: 7118, 7100
Bid Date: 10/16/2024
Apparent Low Bidder
Item
1 $20,000.00 $20,000.00 $23,000.00 $30,000.00 $11,700.00 $110,655.46 2 $42,000.00 $100,000.00 $15,000.00 $30,000.00 $97,900.00 $53,232.00 3 $30,000.00 $20,000.00 $12,500.00 $8,000.00 $34,160.00 $49,905.12 4 $37,750.00 $30,000.00 $48,500.00 $58,000.00 $74,900.00 $78,341.39 5 $37,750.00 $30,000.00 $48,250.00 $58,000.00 $73,600.00 $73,741.12 6 $19,720.00 $30,000.00 $50,000.00 $53,000.00 $69,300.00 $105,564.06 7 $160,330.00 $100,000.00 $115,000.00 $200,000.00 $168,200.00 $131,242.69 8 $19,000.00 $20,000.00 $38,000.00 $41,000.00 $63,400.00 $81,275.48 9 $47,000.00 $35,000.00 $55,000.00 $65,000.00 $77,900.00 $86,530.08 10 $47,900.00 $35,000.00 $55,000.00 $64,000.00 $77,900.00 $80,258.57 11 $30,000.00 $25,000.00 $5,000.00 $28,732.49 $75,100.00 $35,553.40 $491,450.00 $445,000.00 $465,250.00 $635,732.49 $824,060.00 $886,299.37 WestRock Engineering Corcus Construction,
Inc.

CEAU Co. Dba Castillon
Company West Valley Construction Frontline General Engineering Sierra Traffic Markings Quality Striping Inc.

McMor Water Services
Dr. Traffic Control Traffic Management Inc.

Bauer Transportation
Services Inc.

DESCRIPTION Engineer's Estimate West Valley Construction Frontline General Engineering
Installation of New 16-inch Water Valve at Location #7
Water & Fire Service Bypass (high lining)
Replacement of 14-inch Water Valve at Location #1 (Caltrans ROW) Replacement of 14-inch Water Valve at Location #2 (Caltrans ROW) Replacement of 12-inch Water Valve at Location #3 (Caltrans ROW) Replacement of 12-inch Water Main, Fire Hydrant and Valves at Location #4 Replacement of 8-inch Water Valve at Location #5
WestRock Engineering Corcus Construction,
Inc.

Mobilization and Demobilization (max 5%)
Traffic Control
Dewatering
Traffic Control
Replacement of 16-inch Water Valve at Location #6

BASE CONTRACT WORK
List of Sub-Contractors
CEAU Co. Dba Castillon
Company
Trucking
None None
Description
Striping/Pavement Markings
Chlorination
1

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Attachment 4
Construction Change Order Policy for the “Water Valves Project” for the Dempsey Road Water Line Replacement Project Nos. 7118 & 7100
2021 City Council Approved Construction Change Order Policy Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority Less than $100,000 $10,000 $15,000
Over $100,000 10% of Award or $20,000 15% of Award or $40,000 whichever is less whichever is smaller
“Water Valves Project” for the Dempsey Road Water Line Replacement Project Nos. 7118 & 7100 Change Order Policy
Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority $445,000 N/A $89,000

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Adopt a Resolution to Approve Project Specifications and Award a Construction Contract to Sterndahl Enterprises, Inc. for the 2024 Annual Street Pavement Restriping Project, CIP No. 4295 (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 11/19/2024
Recommendation: Adopt a resolution to (1) Approve project contract documents and specifications, (2) Award a construction contract to the lowest responsible and responsive bidder, Sterndahl Enterprises, Inc., in an amount not to exceed $862,506 for the 2024 Annual Street Pavement Restriping Project, (3) Authorize the City Manager to execute the construction contract with Sterndahl Enterprises, Inc.; and (4) Authorize the Public Works Director to negotiate and execute contract change order(s) in an aggregate amount not to exceed $86,250 and total project cost of $948,756.

BACKGROUND:

In 2019, City Council approved CIP No. 4295, Street Pavement Restriping Program for the improvement, restriping, and replacement of pavement markings on City paved roadways. In 2020, the City Council approved CIP No. 4300, Street Resurfacing Project 2024-25 for the repair, rehabilitation, and/or reconstruction of roadway pavement. Project work, when completed, increases vehicular, bicycle and pedestrian safety for travel on City streets.

ANALYSIS:

On October 4, 2024, the Public Works Department released an Invitation for Bid (IFB) for the project. The IFB was publicly noticed in accordance with City Municipal Code and advertised on the City website, as well as the Plan room hosted on www.printscharlesplanroom.com. Two bids were received by the October 30, 2024, deadline to respond to the IFB. After reviewing the required bid documents, Sterndahl Enterprises, Inc. was the lowest responsible bidder submitting a responsive bid. The bid submitted was below the City estimate for these services. There were two add alternates for the project.

BIDDING CONTRACTOR BASE BID
N. Milpitas &
S. Milpitas
Blvd
Add Alternate
No. 1
Evans Rd &
Piedmont Rd
Add Alternate
No. 2
Dixon Landing
Rd & Dixon Rd.

Total

1. Sterndahl Enterprises, Inc. $541,312.70 $142,127.20 $179,065.20 $862,505.10

2. Chrisp Co. $643,633.90 $159,036.10 $231,663.70 $1,034,333.70 Staff recommends the City Council award the contract for the Project to Sterndahl Enterprises, Inc. for $862,506 and authorize the Director of Public Works to execute contract change orders in an aggregate amount not to exceed $86,250 for total spend amount of $948,756. This change order authority will allow for timely resolution of most issues likely to be identified during the removal of existing pavement lines and markings; adding additional lines and markings as may be needed, and installation of high visibility pre-formed thermoplastic markings at select locations.

Award of this contract will remove several thousand feet of centerline striping with raised pavement markers and replace with centerline striping without raised pavement markers. Additionally, existing bike lane striping

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will be replaced as well as numerous crosswalks and pavement messages. All work is being done on three arterial streets. The streets and scope of work included are shown below.

Street Limit Limit Length Remove & Replace Notes
(ft) Lines Raised
Pavement
Markings
Markings
N. Milpitas
Boulevard
Fremont City
Limit
North
Side of
Midwick
Drive
26,137
Yes Yes No
South Side
Midwick Drive
North
Side of E.

Calaveras
Blvd.
35,067
Yes Yes Yes
E. Calaveras
Intersection
No work in
Caltrans
Right-of-Way
S. Milpitas
Boulevard
South Side E.

Calaveras Blvd
South
Ames
Ave
29,037
Yes Yes Yes
S. Milpitas
Blvd
South Side
Ames Ave
North
Side
Gibraltar
Dr.
4,817
No work in this
area. To be
performed by
private
developer.

S. Milpitas
Blvd
North Side
Gibraltar Dr
South
Side
Garden
St.
6,602
Yes Yes Yes
Dixon
Landing
Road
East Side
Highway 880
right of way
N.

Milpitas
Blvd
15,803
Yes Yes Yes
Dixon
Road
N. Milpitas Blvd To End 7,652 Yes Yes No
Evans
Road
Park Victoria
Road
Calaveras
Blvd. 7,623 Yes Yes Yes
Piedmont
Road
Calaveras Blvd. Yosemite
Dr. 16,271 Yes Yes Yes
POLICY ALTERNATIVES:

Alternative 1: Direct City staff to provide the required services with in-house resources.

Pros: Increased vehicular, bicycle and pedestrian safety.

Cons: City staff does not have the materials and staffing resources to timely complete this Project and complete other required maintenance.

Reason not recommended: The City does not have enough resources to perform large pavement striping and marking projects, as well as continue staff work on operation and maintenance of the City’s infrastructure.

The timeline for the removal and replacement of traffic lines and markings would be delayed.

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FISCAL IMPACT:

The proposed Project contract is in the amount of $862,505.10, with the authority to execute contract change order(s) in the aggregate amount not to exceed $86,250 for a total authorized contract amount of $948,756.

Sufficient funds for the project are available in CIP 4295 – Street Pavement Restriping and CIP 4300 Street Resurfacing Project 2024-25. CIP 4300 routinely includes the striping of roads in all resurfacing projects.

As of 11/8/2024, the current balance in CIP 4295 is $818,301, and approximately $130,455 will be used from CIP 4300.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The City Council’s action to award a contract for pavement restriping is exempt from environmental review pursuant to CEQA Guideline 15301(c) allowing for repair of streets as the proposed work contemplates the repair and maintenance of existing public facilities (streets) involving negligible or no expansion of use.

RECOMMENDATION:

Adopt a resolution to

1. Approve project contract documents and specifications.

2. Award a construction contract to the lowest responsible and responsive bidder, Sterndahl Enterprises, Inc., in an amount not to exceed $862,506 for the 2024 Annual Street Pavement Restriping Project.

3. Authorize the City Manager to execute the construction contract with Sterndahl Enterprises, Inc.

4. Authorize the Public Works Director to negotiate and execute contract change order(s) in an aggregate amount not to exceed $86,250 and total project cost of $948,756.

ATTACHMENT(S):
(a) Resolution
(b) Project Contract Documents and Specifications Title Sheet (c) Bid Tabulation

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Resolution No. ____
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS

APPROVING THE PROJECT SPECIFICATIONS, AWARDING THE CONSTRUCTION

CONTRACT TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER, STERNDAHL ENTERPRISES, INC, IN AN AMOUNT NOT TO EXCEED $862,506 FOR THE 2024 ANNUAL STREET PAVEMENT RESTRIPING PROJECT CIP NO. 4295;

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT WITH STERNDAHL ENTERPRISES, INC; AUTHORIZING THE PUBLIC

WORKS DIRECTOR TO NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDER(S) IN AN AGGREGATE AMOUNT NOT TO EXCEED $86,250 FOR THE

PROJECT
WHEREAS, the 2024 Annual Street Pavement Restriping Project CIP No. 4295 (collectively referred to herein as the “Project”) will provide roadway improvements, including removal and replacement of pavement striping, marking and messages on three major arterial streets; and WHEREAS, the Engineer’s Estimate for the base bid Project (restriping of all North Milpitas and South Milpitas Boulevards) work is $600,000- $725,000; and WHEREAS, on October 4, 2024, two sealed bid proposals were received. The base bid pricing ranged from $541,312.70 to $643,633.90. The lowest responsible bidder submitting a responsive bid is Sterndahl Enterprises, Inc, in the base bid amount of $541,312.70; and WHEREAS, Sterndahl Enterprises, Inc. also submitted the lowest bid pricing for requested additional alternate no. 1 (restriping of all Evans and Piedmont Road) in the amount of $142,127.20 and requested additional alternate no. 2 (restriping of all of Dixon Landing and Dixon Road) in the amount of $179,065.20; and
WHEREAS, no bid protest was filed with the City within five (5) days of the bid opening as set forth in the Project specifications; and
WHEREAS, sufficient funds to award the Project base and add alternate bids 1 and 2 are available in CIP 4295 and CIP 4300 Project budgets; and
WHEREAS, staff recommends the City Council approve the Project Plans and Specifications; and WHEREAS, staff recommends the City Council award a construction contract to Sterndahl Enterprises, Inc., the lowest responsible and responsive bidder for the Project, and authorize the City Manager to execute a contract in the base bid amount of $541,312.70 plus additional alternate no. 1 amount of $142,127.20 plus additional alternate no. 2 amount of $179,065.20 for a total amount of $862,506 for the 2024 Annual Street Pavement Restriping Project CIP No. 4295; and WHEREAS, staff recommends the City Council authorize the Public Works Director to negotiate and execute change order(s) in an amount not to exceed $86,250.00, approximately ten percent (10%) of the total contract value, to allow staff to respond swiftly to unanticipated construction conditions and to limit potential claims or risk to the City.

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Resolution No. ____
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City Council hereby approves the Project Plans and Specifications.

3. The City Council hereby awards the construction contract to and authorizes the City Manager to execute the contract and related documents with the lowest responsible and responsive bidder, Sterndahl Enterprises, Inc., in the amount of $862,506 for the 2024 Annual Street Pavement Restriping Project CIP No. 4295.

4. The City Manager is hereby authorized to execute the construction contract with Sterndahl Enterprises, Inc. for the Project.

5. The Public Works Director is hereby authorized to negotiate and execute contract change order(s) in an aggregate amount not to exceed $86,250 for the Project.

PASSED AND ADOPTED this day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:

Michael Mutalipassi, City Attorney

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38077.00180\29080232.10 C2
Roger S. Lee

CITY OF MILPITAS

MILPITAS, CALIFORNIA

CONTRACT DOCUMENTS AND SPECIFICATIONS FOR
2024 ANNUAL STREET PAVEMENT RESTRIPING PROJECT
CIP NO. 4295
Recommended for Bidding: ____________________________________ Project Manager
Approved for Bidding: ________________________________________ Public Works Director

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38077.00180\29080232.10
2 00 11 16 – NOTICE INVITING BIDS
00 11 16 – NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City Council of the City of Milpitas (“City”) invites and will receive sealed Bids up to but not later than 2:00 p.m. on Wednesday, October 23, 2024 at City of Milpitas City Hall, 1st floor, Information Service Counter, 455 E. Calaveras Boulevard, Milpitas, California 95035, for the furnishing to City of all labor, equipment, materials, tools, services, transportation, permits, utilities, and all other items necessary for the 2024 Annual Street Pavement Restriping Project (the “Project”). At said time, Bids will be publicly opened and read aloud at the City Office. Bids received after said time shall be returned unopened. Bids shall be valid for a period of 90 calendar days after the Bid opening date.

Bids must be submitted on the City’s Bid Forms. Bidders may obtain a copy of the Contract Documents from Prints Charles Reprographics, 1643 South Main Street, Milpitas CA 95035, (408) 240-3330, www.printscharlesrepro.com or [email protected]. To the extent required by section 20103.7 of the Public Contract Code, upon request from a contractor plan room service, the City shall provide an electronic copy of the Contract Documents at no charge to the contractor plan room.

It is the responsibility of each prospective bidder to download and print all Bid Documents for review and to verify the completeness of Bid Documents before submitting a bid. Any Addenda will be posted on www.printscharlesrepro.com. It is the responsibility of each prospective bidder to check www.printscharlesrepro.com on a daily basis through the close of bids for any applicable addenda or updates. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid Documents. Information on www.printscharlesrepro.com may change without notice to prospective bidders. The Contract Documents shall supersede any information posted or transmitted by www.printscharlesrepro.com.

Each Bid shall be accompanied by cash, a certified or cashier’s check, or Bid Bond secured from a surety company satisfactory to the City Council, the amount of which shall not be less than ten percent (10%) of the submitted Total Bid Price, made payable to City of Milpitas as bid security.

The bid security shall be provided as a guarantee that within five (5) working days after the City provides the successful bidder the Notice of Award, the successful Bidder will enter into a contract and provide the necessary bonds and certificates of insurance. The bid security will be declared forfeited if the successful Bidder fails to comply within said time. No interest will be paid on funds deposited with City.

For questions regarding this project, contact Michael Serpa, Senior Public Works Lead via email at [email protected] by 5:00 p.m. on October 16, 2024. Addenda with answers to questions received by the specified time will be posted following the close of questions.

The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material Payment Bond each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the forms set forth herein, shall be secured from a surety company that meets all State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer.

Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may substitute certain securities for funds withheld by City to ensure its performance under the contract.

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38077.00180\29080232.10
3 00 11 16 – NOTICE INVITING BIDS
Pursuant to Labor Code Section 1773, City has obtained the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Santa Clara County from the Director of the Department of Industrial Relations for each craft, classification, or type of worker needed to execute this contract. A copy of these prevailing wage rates may be obtained via the internet at: www.dir.ca.gov/dlsr/
In addition, a copy of the prevailing rate of per diem wages is available at the City’s Department of Public Works and shall be made available to interested parties upon request. The successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No Bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. In bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its Bid.

Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time it submits its Bid and for the duration of the contract: Class A or a Class C-31 and C-32 License from the Contractor’s State License Board. The Engineer’s Estimate for the base bid is between $600,000 and $725,000.

Substitution requests shall be made within 35 calendar days after the award of the contract.

Pursuant to Public Contract Code Section 3400(b), the City may make findings designating that certain additional materials, methods or services by specific brand or trade name other than those listed in the Standard Specifications be used for the Project. Such findings, if any, as well as the materials, methods or services and their specific brand or trade names that must be used for the Project may be found in the Special Conditions.

City shall award the contract for the Project to the lowest responsive, responsible Bidder as determined by the City. City reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.

For further information, contact Michael Serpa, Senior Public Works Lead, at City of Milpitas Public Works, 1265 North Milpitas Boulevard, Milpitas, CA 95035, [email protected] or (408) 586-2634.

END OF NOTICE INVITING BIDS

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RFP FOR: Street Pavement Markings
IFB NO: CIP 4295
RFP CLOSE DATE: October 30, 2024
PROJECT MANAGER: Samu Tiumalu
Sterndahl EnterpriseChrisp Co
1 2 3 4 5 6 7
Base Bid Amount $541,312.70 $643,633.90
Add Alternate #1 $142,127.20 $159,036.10
Add Alternate #2 $179,065.20 $231,663.70
**BID AWARD IN PROGRESS** City Council Date: (TBD)
AWARD TO: (Sterndahl Enterprise.), the proposer offering the lowest base bid for services.

CODE KEY: INA = Information Not Available NS = Not Stated NB = No Bid DY = Days WK = Weeks HR = Hours

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Authorize the City Manager to Execute an Agreement with MISCOwater for the Purchase and Rebuild of Channel Monster Grinders for an Amount Not to Exceed $338,899 (Staff Contact: Christian Di Renzo, Public Works Director, 408- 586-2602)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 11/19/2024
Recommendation: (1) Authorize the City Manager to execute an agreement with MISCOwater for the purchase and rebuild of Channel Monster Grinders in the amount of $308,090; and (2) Authorize the City Manager to negotiate and execute contract change order(s) in an aggregate amount not to exceed $30,809, for a total contract amount not to exceed $338,899.

BACKGROUND:

The City of Milpitas owns and operates its municipal sewer collection system consisting of 175 miles of gravity pipes and 5 miles of force main. The system also includes two pump stations: the Venus Station, which lifts sewage out of the low-lying Pines neighborhood and the Main Lift Station, which pumps all City sewage through dual 2.5-mile force mains to the San José/Santa Clara Regional Wastewater Facility, located in San José at 700 Los Esteros Road, for treatment.

The Main Lift Station has four (4) JWC Environmental Channel Monster Model CDD6020 grinders, which were installed in 2007. Two (2) grinders were replaced in 2018. Each grinder is in an individual concrete channel and influent sewage flows pass through each grinder before the sewage is pumped to the wastewater treatment plant. Following an assessment by staff, one (1) of the JWC Environmental Channel Monster Model CDD6020 Grinder units at the Main Lift Station was found to be out of service and in need of replacement to match the functionality of the existing grinders and one (1) grinder is needed to be rebuilt and kept as a backup. The Public Works Department has programmed the replacement of the grinders at the Main Lift Station over the next three (3) years in the adopted Capital Improvement Program budget. The intent was to always keep one grinder as a spare, install the rebuilt grinder, and send the next unit back for rebuild. This synchronization and coordination minimize the need to bring out a crane to install and remove the next grinder in line and reduces overall project costs.

ANALYSIS:

City of Milpitas Municipal Code Section I-2-3.06 Sole Source Procurement specifically authorizes the Purchasing Agent to determine in writing, after conducting a good faith review of available sources, that only one viable source exists for the required supplies, material, equipment, or general service, or that there is a compelling reason for using only one source. Pursuant to Municipal Code section I-2-3.06 Sole Source Procurement, the Purchasing Agent has determined that the JWC Environmental Channel Monster CDD6020 Grinder is the only grinder model that meets the needs and specifications for this replacement. MISCOwater is the exclusive representative of JWC Environmental in the State of California and the purchase of a new grinder or parts for a rebuild can only be purchased through this vendor.

Staff conducted a review of different grinder models and the JWC Environmental Channel Monster Model CDD6020 is the only grinder on the market in the size range capable of processing the high flows and capable of fitting through the existing concrete channels without requiring significant modifications to existing infrastructure at the Main Lift Station. The wet wells of the Main Lift Station were specifically designed to hold these grinders at the time the station was built in 2007. In addition to the size of the existing concrete channels,

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the Main Lift Station is comprised of the following components that are unique to the dimensions of the JWC Environmental Channel Monster Model CDD6020. Switching to another brand of grinder would require substantial structural changes to the Main Lift Station and would cause a lengthy delay and significant cost increase.

Staff is requesting the City Council to authorize the City Manager to execute an agreement with MISCOwater for the purchase of one (1) grinder and rebuild of one (1) Channel Monster Model CDD6020 in the amount of $308,090 and authorize the City Manager to negotiate and execute contract change order(s) in an aggregate amount not to exceed $30,809, for a total contract amount not to exceed $338,899.

POLICY ALTERNATIVES:

Alternative 1: Do not approve the sole source agreement with MISCOwater.

Pros: None.

Cons: MISCOwater is the exclusive representative of JWC Environmental in the State of California.

Reason not recommended: Staff conducted a review of different grinder models and the JWC Environmental Channel Monster Model CDD6020 is the only grinder on the market in the size range capable of processing the high flows and capable of fitting through the existing concrete channels without requiring significant modifications to existing infrastructure at the Main Lift Station. The wet wells of the Main Lift Station were specifically designed to hold these grinders at the time the station was built in 2007.

FISCAL IMPACT:

Sufficient funds for the project are available in Capital Improvement Project 6124 Sewer Pump Station Rehabilitation Program. As of 11/7/2024, the available balance of this project is $1,588,577. The funding source of this project is Sewer Infrastructure fund.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The project entails the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15301. The project also entails replacement or reconstruction of existing infrastructure where the new infrastructure will be located on the same site as the infrastructure replaced and will have substantially the same purpose and capacity as the infrastructure replaced and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15302.

RECOMMENDATION:

1. Authorize the City Manager to execute an agreement with MISCOwater for the purchase and rebuild of Channel Monster Grinders in the amount of $308,090.

2. Authorize the City Manager to negotiate and execute contract change order(s) in an aggregate amount not to exceed $30,809, for a total contract amount not to exceed $338,899.

ATTACHMENT(S):
(a) Resolution

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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS APPROVING A

SOLE SOURCE WITH MISCOWATER FOR THE PURCHASE AND REPAIR OF CHANNEL MONSTER CDD6020 GRINDER FOR A TOTAL NOT TO EXCEED AMOUNT OF $308,090 WHEREAS, Milpitas Municipal Code Section I-2-3.06 (“Sole Source Procurement”) authorizes the Purchasing Agent to award contracts without competition when the Purchasing Agent determines in writing, after conducting a good faith review of available sources, that only one viable source exists for the required supplies, materials, equipment, and/or services. A written statement of the basis for the sole source determination and the period of the sole source approval shall be placed in the contract file; and WHEREAS, the City of Milpitas owns and operates its municipal sewer collection system consisting of 175 miles of gravity pipe and 5 miles of force main. The system also includes two pump stations: the Venus Station, which lifts sewage out of the low-lying Pines neighborhood, and the Main Lift Station, which pumps all City sewage through dual 2.5-mile force mains to the San Jose/Santa Clara Water Pollution Control Plant, located in San Jose at 700 Los Esteros Road for treatment; and WHEREAS, the Main Lift Station has four (4) JWC Environmental Channel Monster Model CDD6020 grinders which were originally installed in 2007. Each grinder is located in an individual concrete channel and influent sewage flows pass through each grinder before the sewage is pumped to the wastewater treatment plant. Following an assessment by staff, one (1) of the JWC Environmental Channel Monster Model CDD6020 Grinder units at the Main Lift Station was found to be out of service and in need of replacement to match the functionality of the existing grinders and (1) is in need of a rebuild to be kept as a backup; and
WHEREAS, staff conducted a review of different grinder models and JWC Environmental Channel Monster MODL CDD6020 is the only grinder on the market in the size range capable of processing the high flows and capable of fitting through the existing concrete channels without requiring significant modifications to existing infrastructure at Main Lift Station. The wet wells of the Main Lift Station were specifically designed to hold these grinders at the time the station was built in 2007; and WHEREAS, switching to another brand of grinders would require substantial structural changes to the Main Lift Station and would incur a lengthy delay and significant cost increase to the detriment of the public both in the delivery of critical infrastructure and utility services and in additional costs that likely would exceed any difference in unit and labor price; and WHEREAS, MISCOwater is the exclusive representative of JWC Environmental in the State of California; and
WHEREAS, pursuant to Milpitas Municipal Code Section I-2-.309, the City’s Purchasing Agent has determined that MISCOwater is the only source for JWC Environmental Channel Monster Mondel CDD6020 and that this is the sole viable source for the required supplies, materials, equipment, and/or services; and
WHEREAS, the purchase price of (1) and the rebuild price of (1) JWC Environmental Channel Monster Model CDD6020 grinders, including purchase installation, and tax is a combined total not to exceed amount of $308,090; and
WHEREAS, staff recommends the City Council authorize the Public Works Director to negotiate and execute change order(s) in an amount not to exceed $30,809, approximately ten percent (10%) of the

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Milpitas City CouncilNovember 19, 2024

Milpitas City Council
November 19, 2024