If deaccession or relocation accommodates the applicant’s interests or project, they may be required to cover the deaccession or relocation at no cost to the City.
Conflict Of Interest
No works of art shall be given or otherwise transferred publicly or privately to officers, directors, or employees or staff of the City of Milpitas or their immediate families or representatives of the City of Milpitas.
Compliance With Applicable Policies And Regulations
Deaccession and relocation of artwork will be done in a manner that complies with all other applicable City of Milpitas, State of California, and federal procedures, policies, and regulations.
Existing Public Art Pieces At Time Of Policy Adoption
Existing public art pieces on City-owned property should be evaluated using the accession criteria to ensure that it is appropriate for the City to continue owning and maintaining the artwork. If it does not meet the accession criteria, then the piece will not be accessioned into the Milpitas Public Art Collection.
Collection Management Best Practices
Integrity of Artworks
The Milpitas Public Art Program will seek to ensure the ongoing integrity of the artwork and the sites for which they were created, to the greatest extent feasible, in accordance with the artist’s original intentions, and consistent with the rights afforded by the Visual Artists Rights Act of 1990 (17 U.S.C. §§106A and 113(d)) and the California Art Preservation Act (Cal. Civil Code §§ 987 and 989).
Access to Artworks
The City will seek to assure continuing public access to artworks in its Collection and/or artwork that has been funded by public funds. However, the City may limit availability due to circumstances such as funding, public safety, display space, and deaccession processes.
Life Spans
An artwork’s life span is either the amount of time its materiality will allow it to be displayed (either for artwork safety or artwork integrity reasons), or the object’s display period, as determined by a contract between the City and the artist, whichever is shorter. Life spans assigned to the work during the commissioning process will be considered as part of requests for deaccession or removal. For artworks that have not been assigned a life span, the Public Art Administrator may engage experts to assist in assigning the artwork a life span, based on the life expectancy of the artwork’s materials and fabrication methods, and/or the programming priorities of the Commission.
■ Temporary: less than one year
■ Short Term: 1 -10 years
■ Medium-Term 11 - 25 years
■ Long-Term 26+ years
Public Art Program Update
The Public Art Program Update is a document that outlines in-process projects, and projects will be initiated in the coming fiscal year(s). The Program Update is one of the most crucial elements of the Public Art Program. It creates a roadmap and allows for the input of community members, elected officials, and others who care deeply about public art in Milpitas.
The Public Art Administrator will develop the Update in consultation with staff and the Commission and submit it as part of the annual operation and/or CIP budget for review and approval. The following steps will be taken to develop the Public Art Program Update:
1. Work with Recreation and Community Services to determine the availability of funds for the upcoming year(s).
2. Identify projects to be paid for by identified funding, including acquisition and maintenance.
3. Identify Creative Amenity or Community Art projects that coincide with City programming and events throughout the year.
4. Develop a draft Public Art Program Update that will include locations, goals, and budgets for public art projects and programs for staff review.
5. Present the Update as part of the City budget approval.
6. Integrate feedback from City Council to determine the final Program Update.
7. Report on the use of funds collected to support the Public Art Program to and increase the amount of art in the City that is available to the public.
Use of Funds
Funding for the Milpitas Public Art Program may come from:
● the Public Art Fund, pursuant to MMC V-20-610 and MMC XI-10-14.04; ● the City’s Capital Improvement Budget;
● grants and/or contributions from private entities;
● other public agencies;
● philanthropic sources; or
● through other sources as deemed appropriate by the City.
Uses for Funds
Pursuant to [CODE], expenditures of the Public Art Fund shall include, but are not limited to:
● The cost of public art and its installation, which includes the hiring of artists to develop and design concepts for the selection, acquisition, purchase, commissioning, placement, installation, necessary site preparation, artist travel, exhibition and/or display of artwork; ● Waterworks, landscaping, lighting, plaques and other objects, which may be an integral part of the public artwork;
● Frames, mats, pedestals and other objects necessary for the presentation of the public artwork;
● Walls, pools, landscaping and other architectural or landscape architectural elements necessary for the proper aesthetic and structural placement of the public artwork; ● Maintenance and repair of public artwork funded through the Public Art Fund; ● Administration of the City's Public Art Program, including staff support and related expenses, transportation of Public Art, site preparation, permit or certificate fees, business and legal costs directly associated with specific Public Art projects, master planning, installation and maintenance of Public Art, curatorial services, documentation, publicity and community education. Administrative costs shall also include staff time, direct costs and administrative overhead.
● Hiring of consultants on an as needed basis to advise and assist the Arts Commission in such areas as professional appraisal of Public Artwork; packing and shipping of public artwork; conservation and maintenance; collection documentation; installation design; presentation assistance; contract negotiation; artist selection; program monitoring; on-site monitoring of public artwork installation.
● Reproductions of original works of art.
The public art funds may not be spent for:
● Art objects, which are mass-produced of standard design such as playground equipment or fountains, with the exception of limited editions controlled by the artist. ● Decorative, ornamental, or functional elements which are designed by a project’s architect or other designer as opposed to a commissioned artist ● Routine maintenance, conservation, repair, or restoration, exceeding more than 10% of the annual budget.
● Purchase of existing works of art outside of the selection process. ● Landscape architecture and landscape gardening that are designed by a landscape architect or a landscape designer
● Creative Amenities or Community Art projects.
● Professional graphics, unless designed or executed by an artist or used in the development of collateral material.
Uses for Funds in Mural Projects
The installation of a mural may necessitate additional expenses beyond the artist fee and materials. Additional fundable expenses include but are not limited to:
● Artist(s) fees for design and execution of murals.
● Rental or purchase of painting equipment or the purchase of painting supplies. ● Preparation of the mural surface including repairs and priming. ● Rental of barricades and other equipment required of street or alley closures. ● Lighting and electrical equipment.
● Other expenses that are pre-approved by the City Manager or their designee, and the City of Milpitas during the annual budget process.
Public Art Acquisition
These policies establish the practices for acquiring artworks. The procedure creates a thorough and transparent process for acquiring artwork and favors open-ended selection processes to ensure artistic excellence in the City’s Collection.
Selecting the artist is one of the most critical steps in commissioning public art. An open, equitable, competitive process that inspires the artist and engages the community can be an enriching experience and lead to more creative and exciting public art. The Public Art Administrator will work with the Commission to determine the appropriate method for commissioning new artwork for each Public Art Program project.
Goals of the Selection Process
● To satisfy the goals of the project site through an appropriate artist selection. ● To further the mission and goals of the Public Art Program. ● To select an artist or artists whose existing public artworks or past collaborative design efforts have demonstrated a level of quality and integrity. ● To identify an approach to public art suitable to the goals and demands of the particular project.
● To select an artist or artists who will best respond to the distinctive characteristics of the site and the community it serves.
● To select an artist or artists who can work successfully as members of an overall project design team.
● To ensure that the selection process represents and considers the interests of all parties concerned, including the public.
● To ensure, on average, the demographics of the artists and selection committees are reflective of Milpitas’s population, on average.
Purchasing Procedures
City staff should refer to the City of Milpitas Purchasing Policy, prior to confirming an acquisition method and finalizing the acquisition process.
Artist Selection Methods for Acquiring Existing Artwork Competitions
In competitions, the City may put out an open call to artists for a possible inclusion in an exhibition at a predetermined site. The competition, which may or may not take the form of a temporary exhibit may feature existing artworks. Each selected artist may receive a stipend and the City may purchase one or more pieces of artwork at the conclusion of the exhibit to be placed in public locations around Milpitas. All calls for artists will be advertised on the City of Milpitas’s website, appropriate procurement site.
Direct Selection
On occasion, artists may be recommended directly by the Artist Selection Committee. Direct selection may be useful on projects where an urgent timeline, low budget, or where precise project requirements exist.This list of artists could come from a pre-qualified list. Approval for this method should be in accordance with the City of Milpitas’s purchasing procedures. City staff should refer to the City of Milpitas Purchasing Policy, prior to finalizing the acquisition process.
Direct Purchase
Some projects require the purchase of a specific artwork due to the exacting nature of the project or a minimal project timeline. In this case, the work must be “one-of-a-kind” and not mass-produced or off the shelf. This list of artists could come from a pre-qualified list. Approval for this method should be in accordance with the City of Milpitas’s purchasing procedures. City staff should refer to the City of Milpitas Purchasing Policy, prior to finalizing the acquisition process.
Artist Selection Methods for Commissioning New Artwork
Open Competition
In an Open Competition, any artist may submit their qualifications or proposal, subject to any requirements established by the Artist Selection Committee. The Requests for Qualifications (RFQs) or Requests for Proposals (RFPs) should be sufficiently detailed to permit artists to determine whether their art is appropriate for consideration. Open Competition allows for the broadest range of possibilities for a site and brings in new, otherwise unknown, and emerging artists.
Limited or Invitational Competition
In a Limited Competition or Invitational, several pre-selected artists are invited by the Artist Selection Committee to submit their qualifications and/or proposals. This method may be appropriate when the City is looking for a small group of experienced artists, a limited time frame, or if the project requirements are so specialized that only a limited number of already identified artists would be eligible.This list of artists could come from a pre-qualified list.
Direct Selection
On occasion, artists may be recommended by the Artist Selection Committee. Direct selection may be useful on projects where an urgent timeline, low budget, or where precise project requirements exist.This list of artists could come from a pre-qualified list.
Direct Purchase
Some projects require the purchase of a specific artwork due to the exacting nature of the project or a minimal project timeline. In this case, the work must be “one-of-a-kind” and not mass-produced or off the shelf. This list of artists could come from a pre-qualified list.
Artist Services Procurement
Design Team Member
In some instances, the City may use a targeted process to select an artist as part of a larger project design team. Language would be added to the project Request for
Qualifications/Request for Proposals specifying that all teams responding to the RFQ/RFP must include a professional artist from a pre-qualified list as described in the section below. Given the nature of the project, a design team responding to an RFQ/RFP may be asked to identify an artist as part of the team based upon criteria established by the City in the RFQ/RFP. In this case, the Public Art Administrator will represent the Program as part of the selection committee for the design team.
Pre-Qualified Artist Lists
The City may decide to develop a pre-qualified pool of artists from which it can choose artists for Limited Competition, Direct Selection, and Direct Purchase. This pool would be developed based on a comprehensive review of artist qualifications. This list could be updated annually or bi-annually, depending on the frequency of new projects. Inclusion on this list does not guarantee that artists will be selected for a commissioned project.
Artist Selection Process for Artwork Acquisition.
Once an Artist Selection method is determined, a selection process will be established. A jury of recognized experts and community members will make recommendations for selected artists to create site-specific artwork or will make recommendations for artwork chosen to be exhibited.
If the budget for a single piece of artwork is $50,000.01 or more, a selection panel must be formed. If the budget for a single piece of artwork is $50,000.00 or less, then the Commission may act as the selection committee.
Artist Selection Process and Responsibilities
The artist selection process will interpret and review the artist’s proposals based on the selection criteria. The goals of the selection process are as follows:
● To satisfy the goals of a specific project or site through an appropriate artist selection. ● To further the mission and goals of the Public Art Program. ● To select an artist or artists whose existing public artworks or past collaborative design efforts have demonstrated a level of quality and integrity. ● To identify an approach to public art suitable to the goals and demands of the particular project.
● To select an artist or artists who will best respond to the distinctive characteristics of the site and the community it serves.
● To select an artist or artists who can work successfully as members of an overall project design team.
● To ensure that the selection process represents and considers the interests of all parties concerned, including the public, the arts community, and the City department(s) involved Artist Selection Committee
Membership of Selection Committees
Membership will be recommended by the Public Art Administrator. The members of the selection panel (panelists) will be representative of the community demographic and will consist of at least five (5) but no more than nine (9) members from the list below:
● Members of the Arts Commission (3 or less to avoid quorum) ● Artist or arts administrator;
● Design professionals
● City of Milpitas project manager who may appoint the project architect or project landscape architect in their stead; and
● A member of the project steering committee if one has been appointed ● Community or neighborhood representative
Artist Selection Committee Conflict of Interest
Artist Selection Committee members will declare any conflicts of interest for all projects and artwork under consideration at the beginning of their meetings. A conflict of interest exists if a committee member, an organization the committee member is associated with as a staff or board member, or a committee member’s family member can gain financially from the project under consideration by the Artist Selection Committee. In order to promote public confidence in this process, a committee member may also declare a conflict if they think there may be a perception that they have a conflict. If a committee member has a conflict, he/she must not participate in the Artist Selection Committee’s discussion or decision regarding the project. They must also refrain from discussion about the project and from influencing fellow committee members.
Artist Election Committee Procedures
During an artist selection process, Artist Selection Committee members will not submit applications for the placement of their own artwork and/or projects. City Staff and Commission members can invite artists to participate but must refrain from giving advice to applicants or answering their questions and direct such questions to the Public Art Administrator during the selection process. The Commission shall seek public comment for all pieces of public art commissioned or purchased for over $50,000.01. An opportunity for public comment must be given before a formal vote. A formal vote recommending the selection to the City of Milpitas City Council must be recorded in keeping with the City of Milpitas public record requirements.
Project Implementation Process for Site-Specific Artwork.
Upon the decision of the Artist Selection Committee, and with the assistance of the City Attorney’s Office, the Public Art Administrator will prepare a contract that includes the scope of work, fee, schedule, and relevant terms and conditions to be approved by the City and artist.
The City will follow the process for contracting required by law. For some projects, the contract with the artist may be phased to include two scopes of work with separate pay schedules and deliverables. The first phase would include all design documentation, including final design, stamped engineering drawings, installation details, and a revised fabrication budget and timeline. The second phase would include all costs related to fabrication and installation.
The Public Art Administrator will ensure all documents are signed and insurance coverage secured before issuing a notice to proceed and will be responsible for coordinating the artist’s work to ensure the successful integration of the artwork into the project. The Public Art Administrator will organize a meeting with all integral staff to review roles, responsibilities, and schedules.
If specified in the contract, the artist will develop design development drawings for review and approval from the City before fabrication. The Public Art Administrator will schedule meetings with the appropriate offices to review and approve the plans.
If the artist proposes any significant design changes, the Public Art Administrator will secure the recommendation for approval from the Commission and the appropriate departments of the City before approving said changes in writing, per the terms and conditions of the contract.
If the parties are unable to reach mutually beneficial contract terms, then the contract process will be terminated.
The Public Art Administrator will be responsible for overseeing the installation of the artwork.
The Public Art Administrator will ensure that all the necessary requirements have been completed before interim and final invoice payments to the artist.
Maintenance Plan
Understanding maintenance and care of public art begins before an artwork is created. During the design phase or when a donation is initiated, the City, artist, or donor will review and analyze their design proposal and advise on maintenance and operations of the artwork. It is best practice and highly recommended that an art conservator is contracted to give a report on the proposed artwork.
On behalf of the City, the artist, donor, or the appropriate party will submit a Maintenance Plan to the City of Milpitas, who will review and then catalog any tasks associated with maintenance of the artwork.
The Maintenance Plan will enable the City to:
● Evaluate the quality and sustainability of the proposed or existing public artwork; ● Establish maintenance requirements, assign schedules, and identify potential costs; and ● Determine if the City of Milpitas should accept or decline the design proposal and/or public artwork.
To produce the Maintenance Plan, the artist should examine and render an opinion on the following:
● Durability;
● Type and integrity of materials;
● Construction/fabrication technique;
● Internal supports, anchoring and joining, and footings;
● Landscaping;
● Vulnerable and delicate elements;
● Drainage of artwork;
● Potentially dangerous elements;
● Security;
● Location;
● Environment;
● Whether the design encourages/discourages interaction; and ● Effects of skateboarding, graffiti, and any other potentially damaging activities.
The Maintenance Plan will include:
● A record of the artist’s intentions for the artwork;
● Recommendations to mitigate potential problems discovered during the examination; ● Notes about how the artist would like the artwork to age; ● An itemization of long-range considerations and care, highlighting maintenance and the anticipated needs for periodic conservation treatment or repairs; and ● Identification of the lifespan of the artwork and a prognosis of its durability in consideration of that lifespan.
The artwork may also be identified as site-integrated, or part of the site and/or the architecture, as appropriate and will fall into the long-term lifespan category above.
Mural Program Policy
The City of Milpitas Mural Program seeks to promote mural activity reflective of the heritage, diversity, and aspirations of our community through engagement with muralists, property owners, community stakeholders and residents. Publicly-owned murals may occur on publicly-owned buildings or on privately-owned buildings where the property owner agrees to a mural easement allowing for the creation and maintenance of a publicly-owned mural on private property for a specific period of time. The Mural Program Policy is pursuant to [link policy?]. —--- End of policies —--
Resolution No. ____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS ADOPTING
THE MILPITAS PUBLIC ART MASTER PLAN
WHEREAS, on March 23, 2022, the Milpitas City Council approved funding for the development of a Public Art Master Plan as part of the 2022-23 Public Art Capital Improvement Plan (CIP); and WHEREAS, in April 2024, the City of Milpitas engaged the consultant Designing Local to develop a Public Art Master Plan for Milpitas tailored to the community’s vision and incorporating best practices in the field; and
WHEREAS, between June 2024 and March 2025, Designing Local conducted significant public outreach in the form of a community survey, stake holder interviews, public meetings and artists engagement events; commissioned an assessment of the City’s existing collection’s health and value; and compiled information on regional trends and best practices nationwide to develop specific recommendations for Milpitas; and
WHEREAS, a presentation of proposed Milpitas Public Art Master Plan recommendations was made to the Milpitas Arts Commission on March 24, 2025, and to the Milpitas City Council on April 1, 2025, and was favorably received by both; and
WHEREAS, the Milpitas Public Art Master Plan recommends a vision for public art, strategies to achieve the vision, potential project locations and themes, and policy changes that could make the program operate more efficiently; and
WHEREAS, the City of Milpitas desires use the Public Art Master Plan as a guiding document for City staff, the Arts Commission and City Council, and implement recommendations from the document as resources allow.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. The City Council hereby adopts the Public Art Master Plan.
PASSED AND ADOPTED this day of 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Resolution No. ____
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
Christopher Creech, Acting City Attorney
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Adopt a Resolution Approving the FY 2025-26 Development and Storm Impact Fee Schedule for the Transit Area Specific Plan (TASP) Impact Fee, the Calaveras Boulevard Widening Traffic Impact Fee, and the Storm Drain Fee (Staff Contact:
Luz Cofresí-Howe, Finance Director, 408-586-3111)
Category: Leadership and Support Services
Meeting Date: 5/6/2025
Recommendation: Adopt a resolution approving the FY 2025-26 Development and Storm Impact Fee Schedule for the Transit Area Specific Plan (TASP) Impact Fee, the Calaveras Boulevard Widening Traffic Impact Fee, and the Storm Drain Fee.
BACKGROUND:
Consistent with the State of California Mitigation Fee Act (Government Code §§66000 et seq.), and the Milpitas Municipal Code, the City of Milpitas (City) is authorized to impose, collect, and expend mitigation fees to offset the impacts of development within the City. Pursuant to these granted authorities, the City Council established, adopted, and imposed a Transit Area Specific Plan (TASP) Impact Fee, a Calaveras Boulevard Traffic Impact Fee, and a Storm Drain Fee (collectively, the “Fees”).
ANALYSIS:
Per City of Milpitas Municipal Code Chapter 4 – Fees for New Development, Section VIII-4-2.02 - Fee Adjustment by the City, the City reserves the right to update and adjust each development impact fee from time to time in accordance with the Mitigation Fee Act, with those adjustments in the amount of the estimated construction costs of providing the specified public facilities based upon adjustments in accordance with the inflation index. As such, staff recommends the Fees be increased by the most recent annual change available at the time of review for the Engineering News Record Construction Cost Index (CCI) for San Francisco. That respective CCI change is (0.66%)%, as demonstrated below.
Escalation Factor Year to Year
Construction Cost
Index Variance # Variance %
Engineering News Record December 2023 15,515.00
City Cost Index –
San Francisco December 2024 15,413.04 (101.96) (0.66%)
The discrete adjustments for each of the Fees are exhibited in Attachment A - FY 2025-26 Development Impact Fee Schedule.
POLICY ALTERNATIVE(S):
As the Fees adjustments proposed are consistent with the State of California Mitigation Fee Act (Government Code §§66000 et seq.) and City of Milpitas Municipal Code regarding development impact fees and the manner of adjusting those fees, no policy alternatives are recommended.
FISCAL IMPACT:
As collection of these Fees relies entirely on development activity, which varies and is outside of City control, staff cannot accurately predict any additional revenues or related expenditures resulting from the proposed Fees increase. Consequently, no fiscal impact has been anticipated.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action involves the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges in the City for the purpose of (1) Meeting operating expenses, including employee wage rates and fringe benefits, (2) Purchasing or leasing supplies, equipment, or materials, (3) Meeting financial reserve needs and requirements, or (4) Obtaining funds for capital projects, necessary to maintain service within existing service areas. The action is consequently exempt pursuant to Cal. Code Regs., tit. 14, § 15273.
The action is also a fiscal activity of the City government or an action to create a City government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The action also has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, particularly as it does not modify physical design, development, or construction of residential, commercial, or industrial development or the construction of any development or other project, and is not a project pursuant to Pub. Resources Code, § 21065 and Cal.
Code Regs., tit. 14, § 15378.
RECOMMENDATION:
Adopt a resolution approving the FY 2025-26 Development and Storm Impact Fee Schedule for the Transit Area Specific Plan (TASP) Impact Fee, the Calaveras Boulevard Widening Traffic Impact Fee, and the Storm Drain Fee.
ATTACHMENT(S):
(a) FY 2025-26 Development and Storm Impact Fee Schedule (b) Resolution
FY 2024-25 Fee FY 2025-26 Fee Unit Annual Inflation
1 Residential $ 51,850.84 $ 51,508.00 per unit Y
2 Commercial $ 33.92 $ 33.70 per square foot Y
3 Office $ 58.30 $ 57.91 per square foot Y
4 Hotel $ - $ - per room Y
5 Other Uses To Be Determined To Be Determined
FY 2024-25 Fee FY 2025-26 Fee Unit Annual Inflation
1 Residential 5 or More Units $ 287.97 $ 286.00 per unit Y 2 Retail Development of 1,000 or more Square Feet $ 1,226.45 $ 1,218.00 per square foot Y 3 Office Development of 1,000 or more Square Feet $ 609.08 $ 605.00 per square foot Y 4 Other Uses To Be Determined To Be Determined
FY 2024-25 Fee FY 2025-26 Fee Unit Annual Inflation
1 Milpitas Metro Specific Plan Area $ - $ - per runoff acre Y $ - $ - per 100 square feet of runoff surface Y
2 Gateway-Main Street Specific Plan Area $ 48,768.00 $ 48,445.00 per runoff acre Y $ 112.00 $ 111.00 per 100 square feet of runoff surface Y 3 Remaining Urban Service Area $ 240,000.00 $ 238,412.00 per runoff acre Y $ 551.00 $ 547.00 per 100 square feet of runoff surface Y Year to Year
Construction
Cost Index Variance # Variance %
Engineering News Record Dec-23 15,515.00 (101.96) (0.66)% City Construction Cost Index Dec-24 15,413.04
San Francisco
December to December PUB20250506
Escalation Factor
STORM DRAIN IMPACT FEE
CALAVERAS BOULEVARD WIDENING TRAFFIC IMPACT FEE
Activity Description
Activity Description
Attachment A
FY 2025-26 Development Impact Fee Schedule
Activity Description
TRANSIT AREA SPECIFIC PLAN (TASP) DEVELOPMENT IMPACT FEE
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS APPROVING
THE DEVELOPMENT AND STORM IMPACT FEE SCHEDULE FOR THE TRANSIT
AREA SPECIFIC PLAN (TASP) IMPACT FEE, THE CALAVERAS BOULEVARD
WIDENING TRAFFIC IMPACT FEE, AND THE STORM DRAIN FEE FOR FISCAL YEAR 2025-26
WHEREAS, the Mitigation Fee Act, Government Code Section 66000 et seq., authorizes the City of Milpitas (“City”) to impose, collect, and expend mitigation fees to offset the impacts of development within the City; and
WHEREAS, pursuant to its authority under the Mitigation Fee Act (Government Code §§ 66000 et seq.) the City Council established, adopted, and imposed a Calaveras Boulevard Traffic Impact Fee, a Transit Area Specific Plan (“TASP”) Impact Fee and a Storm Drain Fee (collectively, the “Fees”); and WHEREAS, per City of Milpitas Municipal Code Chapter 4 – Fees for New Development, Section VIII-4-2.02 – Fee Adjustment by the City, the City reserves the right to update and adjust each development impact fee from time to time in accordance with the Mitigation Fee Act; and WHEREAS, per City of Milpitas Municipal Code Chapter 4 – Fees for New Development, Section VIII-4-2.02 – Fee Adjustment by the City, those adjustments are calculated in the amount of the estimated construction costs of providing the specified public facilities based upon adjustments in accordance with an inflation index; and
WHEREAS, inflationary adjustments will be based the most recent annual change available at the time of review for the Engineering News Record Construction Cost Index for San Francisco; and WHEREAS, the Fees as amended are supported by a previously adopted Nexus Studies and Capital Improvement Plans, which are incorporated by this reference and which the City Council finds and determines remain sufficient and justified with the currently contemplated amendment to these Fees; and WHEREAS, the Nexus Studies continue to substantiate a methodology that will charge each new development project only for the costs necessary to mitigate the impacts expected to be caused by that development project; and
WHEREAS, the Fees will not be levied, collected or imposed for general revenue purposes, but are levied specifically to fund facilities of the types set forth in the Nexus Studies; and WHEREAS, the Nexus Studies establish proposed amounts and provide an evaluation of the need for Fees and establishes the nexus between the imposition of the Fees, as amended, and the estimated reasonable costs of providing the services for which the Fees are charged; and WHEREAS, the Nexus Studies includes information that supports the City’s actions, as required by subdivision (a) of Section 66001 of the Government Code; and WHEREAS, there is a reasonable relationship between the Fees as amended and the development projects on which the Fees will be imposed because the Fees will only fund costs necessitated by each new development; and
WHEREAS, the Fees as amended will not exceed the estimated reasonable cost of providing the land and facilities for which the Fees are imposed; and
2 Resolution No. xxxx
WHEREAS, the City desires to update the Fees to ensure that new development contributes its fair share to public facilities in the City consistent with the City’s standards, including by continuing to ensure those Fees continue to track the increasing costs for the construction of public facilities; and WHEREAS, the City Council now wishes to approve the FY 2025-26 Development and Storm Impact Fee Schedule set forth in Exhibit 1 hereto; and
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The Recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. The Fees authorized by this Resolution are not a project under California Environmental Quality Act (CEQA) and are therefore statutorily exempt from environmental review pursuant to CEQA Guidelines Section 15378 (b)(4).
3. The City Council finds that all prerequisites for the adoption of the Fees as amended have been met, including publication and notice of all information required by the Mitigation Fee Act, state, and local law.
4. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Based upon such consideration, the City Council finds and determines that:
(a) The Fees established by this Resolution:
(1) are imposed for a specific government service provided directly to the payor, or for reasonable regulatory costs of the City for issuing licenses and permits, performing investigations, inspections, and administrative enforcements of the City’s Municipal Code or other rules or ordinances;
(2) are no more than necessary to cover the reasonable costs of the governmental activity for which the Fees are imposed; and
(3) the manner in which those Fees are allocated to a payor bear a fair or reasonable relationship to the payor’s burdens on, or benefits received from, the governmental activity for which the Fees are imposed.
(b) The Fees are not “special” taxes within the meaning of California Constitution Article XIII C, Section 1(e).
5. The City Council hereby approves the FY 2025-26 Development and Storm Impact Fee Schedule included herewith as Exhibit 1. The fees adopted pursuant to this Resolution shall supersede any prior fees, charges or other exactions imposed by resolution or otherwise by the City Council, to the extent such prior fees, charges, or other exactions conflict with the Fees set forth in Exhibit 1 hereto.
6. The FY 2025-26 Development and Storm Impact Fee Schedule will become effective sixty (60) days after adoption.
3 Resolution No. xxxx
PASSED AND ADOPTED this __ day of ____, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_____________________________ _____________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
_____________________________
Christopher Creech, Acting City Attorney
4 Resolution No. xxxx
Exhibit 1
Notice of Public Hearing for the
Proposed 2025-26 Development Impact Fee Schedule
NOTICE IS HEREBY GIVEN that the Milpitas City Council will hold a public hearing at its regular City Council meeting in person at Milpitas City Hall, 455 E. Calaveras Blvd. and via Zoom webinar scheduled on May 6, 2025, starting at 7:00 p.m. to review, revise and/or adopt the proposed Fiscal Year (FY) 2025-26 Development Impact Fee Schedule for the City of Milpitas. The proposed FY 2025-26 Development Impact Fee Schedule will be available at least ten (10) days prior to the required public hearing, as provided for in City of Milpitas Municipal Code IV3-6.00, no later than April 26, 2025 for public inspection on the City website www.milpitas.gov.
INTERESTED PERSONS MAY provide public comments during the public hearing inperson by following the instructions listed on the City Council meeting agenda or submit written comments prior to the hearing by emailing the City Clerk at [email protected]. Please be advised that written comments will not be read during the meeting. Written comments will be digitally distributed to the City Council if received on the public hearing date by 5:00 p.m. and will be part of this meeting’s public record.
Suzanne Guzzetta
City Clerk
Publication Date: April 26, 2025
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Introduce an Ordinance to Adopt by Reference the Mapping of Fire Hazard Severity Zones as Issued by the California Department of Forestry and Fire Protection (Staff Contact: Jason Schoonover, Fire Chief, 408-586-2811; Arthur Belton, Deputy Fire Chief/Fire Marshal, 408-586-3384)
Category: Public Hearings-Public Safety
Meeting Date: 5/6/2025
Recommendation: (1) Conduct a public hearing and waive the reading beyond the title; and (2) Introduce Ordinance No. 317 to adopt by reference the mapping of fire hazard severity zones, as issued by the California Department of Forestry and Fire Protection.
BACKGROUND:
In response to the devastating wildland-urban fire in Oakland in 1991, California adopted the Bates Bill (Government Code sections 51175 et seq.), which together with Public Resources Code section 4202 mandates the California Board of Forestry and Fire Protection (CAL FIRE) map all very high fire danger areas within both State Responsibility Areas (SRA) and Local Responsibility Areas (LRA) throughout the state. LRAs are those areas of the state where a local government agency has primary responsibility for fire protection. The City of Milpitas is categorized as an LRA.
In 2021, the legislation was modified to require the California State Fire Marshal also identify moderate and high fire severity zones throughout the state. The law requires local agencies to designate, by ordinance, moderate, high and very high fire hazard severity zones (FHSZ) within their jurisdictions based on recommendations of the State Fire Marshal. Pursuant to Government Code section 51179, a local agency is prohibited from decreasing the level of fire hazard severity zone identified by the State Fire Marshal. A local agency may in its discretion increase the severity level of areas within its jurisdiction.
As explained by the State Fire Marshal, fire hazard severity zone maps evaluate fire “hazard,” not fire “risk.” They are like flood zone maps, where lands are described in terms of the probability level of a particular area being inundated by floodwaters, and not specifically prescriptive of impacts. “Hazard” is based on the physical conditions that create a likelihood and expected fire behavior over a 30 to 50-year period without considering mitigation measures such as home hardening, recent wildfire, or fuel reduction efforts. “Risk” is the potential damage a fire can do to the area under existing conditions, accounting for any modifications such as fuel reduction projects, defensible space, and ignition resistant building construction.
In addition to fire protection measures required under the California Building Code and Government Code, fire hazard severity zone maps dictate various levels of required actions under other laws, such as home disclosure requirements under Section 1102.6f and 1102.19 of the Civil Code, insurance requirements under Section 10094.2 of the Insurance Code, and school safety plans under Section 32282 of the Education Code.
ANALYSIS:
According to Government Code Sections 51177 to 51179, the California State Fire Marshal must prepare and release recommended maps delineating fire hazard severity zones. Upon receiving the recommendations from the State Fire Marshal, local agencies are required to make the information public within 30 days. The local agency must then either adopt the proposed fire hazard severity map or exercise its discretion to increase proposed fire hazard severity zones within 120 days after receiving these recommendations.
The Milpitas Fire Department received the most recent mapping from the State Fire Marshal on February 24, 2025. The map along with educational information were published and made available for public comment on the Fire Department website on March 10, 2025. An email link to the Milpitas Fire Marshal office was included to solicit questions and comments.
The map (Attachment A) indicates that there are no very high or high FHSZs within the City of Milpitas.
However, the western edge of the City into the hills is shown as a “moderate” zone. Attachment B provides further information on the differences between moderate, high and very high FHSZs.
This ordinance is the final requirement established under existing state law regarding the designation of fire hazard severity zones in LRA as mandated by the California State Fire Marshal.
POLICY ALTERNATIVE(S):
Alternative 1: Designate more extensive or increased fire severity zones Pros: This would allow the City of Milpitas to engage more stringent regulations regarding fire protection applicable to homes and structures in areas so designated.
Cons: Residents and property owners may be required to make significant adjustments to current properties and structures.
Reason for Not Recommending: Staff can find no rationale or justification to extend or increase the mapping designation from the State. Historically, Milpitas has significantly mitigated fire risk through the limitation of hillside development, annual reduction of fuel loading through the weed abatement program, and engagement of public education
Alternative 2: Not Adopt the ordinance
Pros: None
Cons: City of Milpitas would be out of compliance with California State Government Code.
Reason for Not Recommending: Being out of compliance with the State of California could create significant legal challenges.
FISCAL IMPACT:
There is no fiscal impact with the engagement of this ordinance.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. The action is also a continuing administrative or general policy making activity and is not a project pursuant to Cal. Code Regs., tit. 14, § 15378.
RECOMMENDATION:
(1) Conduct a public hearing and waive the reading beyond the title; and (2) Introduce Ordinance No. 317 to adopt by reference the mapping of fire hazard severity zones, as issued by the California Department of Forestry and Fire Protection.
ATTACHMENT(S):
(a) 2025 Local Responsibility Area Fire Hazard Severity Zones Map (b) 2024 Fire Hazard Severity Zones FAQs
(c) Insurance Commissioner Q&A
(d) 2025 Fire Hazard Severity Zone Ordinance
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:35,000 at 11" x 17"
Km 0 1 2
Mi 0 1
Very High Moderate
High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Milpitas
680
880
237
UNINCORPORATED
SANTA CLARA CO.
FREMONT
SAN JOSE
SAN JOSE
A L A M E D A C O . S A N T A C L A R A C O .
February 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF MILPITAS – SANTA CLARA COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
CAL FIRE – December 18, 2024
2024 FAQ Page 1
• What is a “Fire Hazard Severity Zone,” or FHSZ?
o Answer: Public Resource Code 4202; The State Fire Marshal shall classify lands within state responsibility areas into fire hazard severity zones. Each zone shall embrace relatively homogeneous lands and shall be based on fuel loading, slope, fire weather, and other relevant factors present, including areas where winds have been identified by the department as a major cause of wildfire spread. Government Code 51178; The State Fire Marshal shall identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
• Why are fire hazard severity maps being updated?
o Answer: The hazard maps are being updated to more accurately reflect the zones in California that are susceptible to wildfire. The hazard mapping process will incorporate new science in local climate data and improved fire assessment modeling in determining hazard ratings.
• What do Fire Hazard Severity Zones measure?
o Answer: The Fire Hazard Severity Zone map evaluates “hazard,” not “risk”. The map is like flood zone maps, where lands are described in terms of the probability level of a particular area being inundated by floodwaters, and not specifically prescriptive of impacts. “Hazard” is based on the physical conditions that create a likelihood and expected fire behavior over a 30 to 50-year period without considering mitigation measures such as home hardening, recent wildfire, or fuel reduction efforts. “Risk” is the potential damage a fire can do to the area under existing conditions, accounting for any modifications such as fuel reduction projects, defensible space, and ignition resistant building construction.
• Where do Fire Hazard Severity Zones apply?
o Answer: Fire Hazard Severity Zones are found in areas where the state has financial responsibility for wildfire protection and prevention, called the State Responsibility Area.
More than 31 million acres are in this area. Under Senate Bill 63 (Stern, 2021) Government Code 51178 was amended to add the Moderate and High Fire Hazard Severity Zones with the Very High in local jurisdictions.
• What are the uses of Fire Hazard Severity Zones?
o Answer: The zones are used for several purposes including to designate areas where California’s defensible space standards and wildland urban interface building codes are FREQUENTLY ASKED QUESTIONS ABOUT:
2024 Fire Hazard Severity Zones
Fire Hazard Severity Zones Explained
CAL FIRE – December 18, 2024
2024 FAQ Page 2
required. They can be a factor in real estate disclosure, and local governments may consider them in their general plan.
• Is there an easy way to determine the Fire Hazard Severity Zone of my property? o Answer: You can search by address to find your current designation on the web at:
osfm.fire.ca.gov/FHSZ
• What are the key elements of the Fire Hazard Severity Zone model? o Answer: The fire hazard severity model for wildland fire has two key elements: probability of an area burning and expected fire behavior under extreme fuel and weather conditions.
The zones reflect areas that have similar burn probabilities and fire behavior characteristics. The factors considered in determining fire hazard within wildland areas are fire history, flame length, terrain, local weather, and potential fuel over a 50-year period.
Outside of wildlands, the model considers factors that might lead to buildings being threatened, including terrain, weather, urban vegetation cover, blowing embers, proximity to wildland, fire history, and fire hazard in nearby wildlands. FHSZs are not a structure loss model, as key information regarding structure ignition (such as roof type, etc.) is not included.
• How do the Fire Hazard Severity Zone Maps differ from California Public Utilities Commission (CPUC) High Fire Threat District Maps?
o Answer: The California Public Utilities Commission (CPUC) sponsored map, known as "CPUC High Fire Threat District Map” (HFTD), includes similar factors as those in the FHSZ maps, however the CPUC HFTD Map is designed specifically for identifying areas where there is an increased risk for utility associated wildfires. As such, the CPUC map includes fire hazards associated with historical powerline-caused wildfires, current fuel conditions, and scores areas based on where fires start, as opposed to where potential fires may cause impacts.
• Why is my property in a different zone than the adjacent area, which looks similar? o Answer: In non-wildland areas, zone edges occur based on distance to the wildland edge.
Because hazard in these areas is largely determined by incoming embers from adjacent wildland, urban areas that are similar in vegetation type and housing density may have a change in FHSZ class as the distance to the wildland edge increases. Areas immediately adjacent to wildland receive the same FHSZ score as that wildland where fire originates, and the model then produces lower scores as the distance to wildland edge increases.
In wildland areas, zone edges are a result of the way zones are delineated. Specifically, zones represent areas of similar slope and fuel potential. Zone boundaries divide zones based on geographic and vegetation features that align with fire hazard potential; although, at a local scale, it may appear that the immediate area is similar on both sides of the edge. The class value within a zone is based on the average hazard score across the whole zone, so areas that are in the same zone but not immediately adjacent to a local area can have an influence on the final zone classification.
Data Related Questions
• How are Fire Hazard Severity Zones determined?
o Answer: CAL FIRE used the best available science and data to develop, and field test a model that served as the basis of zone assignments. The model evaluated the probability of
CAL FIRE – December 18, 2024
2024 FAQ Page 3
the area burning and potential fire behavior in the area. Many factors were included such as fire history, vegetation, flame length, blowing embers, proximity to wildland, terrain, and weather.
• What new data will be included in the new model, and how does this differ from the previous model?
o Answer: A 2 km grid of climate data covering the years 2003-2018 is being used in the update. The previous model used stock weather inputs across the state to calculate wildland fire intensity scores. The updated model will adjust fire intensity scores based on the most extreme fire weather at a given location, considering temperature, humidity, and wind speed. In addition, ember transport is being modeled based on local distributions of observed wind speed and direction values instead of using a generic buffer distance for urban areas adjacent to wildlands.
• What is the difference between the various Fire Hazard Severity Zones? o Answer: Classification of a wildland zone as Moderate, High or Very High fire hazard is based on the average hazard across the area included in the zone, which have a minimum size of 200 acres. In wildlands, hazard is a function of modeled flame length under the worst conditions and annual burn probability. Both these factors generally increase with increasing hazard level, but there may be instances where one value is Very High and the other is low, pushing the overall hazard into a more intermediate ranking. On average, both modeled flame length and burn probability increase by roughly 40-60% between hazard classes. Classification outside of wildland areas is based on the fire hazard of the adjacent wildland and the probability of flames and embers threatening buildings. • Why does the model place an emphasis on the spread of embers? o Answer: Embers spread wildfire because they can travel long distances in the wind and ignite vegetation, roofs, attics (by getting into vents), and decks.
State Regulated Area Questions
• When were the maps last updated?
o Answer: The Office of the State Fire Marshal began the regulatory process for the State Responsibility Area (SRA) in December 2022, the final maps were adopted on January 31, 2024, and became effective April 1, 2024.
• What is “State Responsibility Area," or SRA?
o Answer: SRA is a legal term defining the area where the state has financial responsibility for wildland fire protection and prevention. Incorporated cities and federal ownership are not included. Within the SRA, CAL FIRE is responsible for fire prevention and suppression.
There are more than 31 million acres in SRA, with an estimated 1.7 million people and 800,000 existing homes.
• How is state responsibility area determined?
o Answer: The Board of Forestry and Fire Protection (Board) classifies land as State Responsibility Area. The legal definition of SRA is found in the Public Resources Code Section 4125. The Board has developed detailed procedures to classify lands as State Responsibility Area. Lands are removed from SRA when they become incorporated by a city, change in ownership to the federal government, become more densely populated, or are converted to intensive agriculture that minimizes the risk of wildfire. While some lands are removed from SRA automatically, the Board typically reviews changes every five years.
CAL FIRE – December 18, 2024
2024 FAQ Page 4
• What Fire Hazard Severity Zones are in State Responsibility Area? o Answer: All of the State Responsibility Area is in a Fire Hazard Severity Zone. Lands are either ranked as Moderate, High or Very High Fire Hazard Severity Zones. • What are the wildland urban interface (WUI) building codes in State Responsibility Area? o Answer: The WUI building codes (California Building Code (CBC) Chapter 7A) reduce the risk of embers fanned by wind-blown wildfires from igniting buildings. The codes for roofing, siding, decking, windows, and vents apply throughout all state responsibility area regardless of the fire hazard severity ranking. Ember-resistant building materials can be found at: https://osfm.fire.ca.gov/divisions/fire-engineering-andinvestigations/buildingmaterials-listing/ • Is the GIS data for Fire Hazard Severity Zones available for download? o Answer: The data inputs used to develop the Fire Hazard Severity Zones are identified in the Initial Statement of Reasons (ISOR) Title 19 Development (ca.gov). CAL FIRE has developed an additional data package which consists of sequential modeling steps, including any data inputs that were not already publicly available and referenced in the ISOR. The data package encompasses 34 spatial datasets and 8 tables, provided in raster, polygon, and table format. These datasets are formatted for Esri ArcGIS software, except for four tables provided in Excel. Ten of the datasets are updated versions used to produce an edited SRA FHSZ map following the public comment period that ended April 4, 2023.
Upon formal adoption of the FHSZ map, the final SRA FHSZ geospatial data file will become available. The data package is available on the FHSZ website Fire Hazard Severity Zones (ca.gov) under the science and methods banner.
• Why do waterbodies have a Fire Hazard Severity Zone Classification? o Answer: All areas in State Responsibility Area, including water bodies, require a fire hazard severity zone designation. The 2007 FHSZ maps zoned all water as moderate by default. In the 2023 FHSZ model we added a buffer of FHSZ from the surrounding wildland into water bodies to account for potential threat of embers to buildings on docks and house boats, as well as variation in reservoir height that occurs with drought.
Local Regulated Area Questions
• What is “Local Responsibility Area”, or LRA?
o Answer: Local Responsibility Areas (LRA) are incorporated cities, urban regions, agriculture lands, and portions of the desert where the local government is responsible for wildfire protection. This is typically provided by city fire departments, fire protection districts, counties, and by CAL FIRE under contract.
• When did Fire Hazard Severity Zones start in Local Responsibility Area? o Answer: The “Bates Bill” (AB 337), Government Code Section 51175, was prompted by the devastating Oakland Hills Fire of 1991. This mid-1990s legislation calls for CAL FIRE to evaluate fire hazard severity in local responsibility area and to make a recommendation to the local jurisdiction where very high FHSZs exist. The Government Code then provides direction for the local jurisdiction to take appropriate action. • How are Fire Hazard Severity Zones determined in local responsibility areas? o Answer: CAL FIRE uses an extension of the state responsibility area Fire Hazard Severity
CAL FIRE – December 18, 2024
2024 FAQ Page 5
Zone model as the basis for evaluating fire hazard in Local Responsibility Area. The Local Responsibility Area hazard rating reflects flame and ember intrusion from adjacent wildlands and from flammable vegetation in the urban area. • What are the requirements for landowners in FHSZs in local responsibility areas? o Answer: California’s WUI building codes (CBC Chapter 7A) apply to the design and construction of new buildings located in High and Very High FHSZs in Local Responsibility Areas. Local ordinances may require ignition resistant construction for remodel projects.
Check with your local building department to determine which ignition resistant building codes apply to your project. In addition, Government Code Section 51182 calls for defensible space clearance and other wildland fire safety practices for buildings. Owners are also required to make a natural hazard disclosure as part of a real estate transfer. For information regarding “home hardening” and defensible space clearance, visit www.ReadyForWildfire.org.
• Does the designation of Very High Fire Hazard Severity Zones in the Local Responsibility Area trigger the 100-foot clearance requirement?
o Answer: Yes, per Government Code 51182 unless a local government has passed a more stringent requirement, the 100-foot defensible space clearance applies. For information regarding “home hardening” and defensible space clearance, visit www.ReadyForWildfire.org.
• How does CAL FIRE assist Local Governments in Fire Hazard Severity Zones? o Answer: CAL FIRE’s Land Use Planning Program is a specialized unit that provides support to local governments by providing fire safety expertise on the State’s wildland urban interface building codes, wildfire safety codes, as well as helping in the development of the safety elements in general plans.
• What is the process for developing Fire Hazard Severity Zones in the Local Responsibility Area? o Answer: CAL FIRE uses the same modeling data that is used to map the State Responsibility Area. The map, along with a model ordinance, are then sent to the governing body for adoption.
• How are the new Fire Hazard Severity Zones impacting development? o Answer: Many of the changes expanding fire hazard severity zones in local responsibility areas (LRA) have been supported by the building industry. CAL FIRE works closely with the building industry when setting various building codes and defensible space requirements, so we are working together to not affect development itself but to make sure development matches the hazards of that area.
• When will the Local Responsibility Area Map be released? o Answer: The Local Responsibility Area Map Process will happen after the State Responsibility Area process has been completed, which is estimated to occur in the winter of 2025.
• Why haven’t Moderate and High Fire Hazard Severity Zone classes been classified before in the Local Responsibility Area?
o Answer: New legislation, Senate Bill 63 (Stern, 2021), now requires the adoption of all three Fire Hazard Severity Zone classes in the Local Responsibility Area. Previously only Very High Fire Hazard Severity Zones were required for adoption in Local Responsibility Areas.
CAL FIRE – December 18, 2024
2024 FAQ Page 6
Insurance Related Questions
• Will the new Fire Hazard Severity Zones affect my ability to get or maintain insurance? o Answer: Insurance companies use risk models, which differ from hazard models, because they consider the susceptibility of a structure to damage from fire and other short-term factors that are not included in hazard modeling. It is unlikely that insurance risk models specifically call out CAL FIRE Fire Hazard Severity Zones as a factor, but much of the same data that is used in the fire hazard severity zone model are likely included in the insurance companies’ risk models. However, insurance risk models incorporate many additional factors and factors that change more frequently than those that CAL FIRE includes in its hazard mapping, which is built to remain steady for the next 10+ years.
Resources, Additional Information, and Contact Information • To find the current FHSZ designation for a property, visit FHSZ Map Viewer (ca.gov). • Helpful links:
o FHSZ Website:
▪ osfm.fire.ca.gov/FHSZ
o FHSZ Map Viewer:
▪ FHSZ Map Viewer (ca.gov)
• Contacts for FHSZ for Public Questions:
o (916) 633-7655
o [email protected]
1 insurance.ca.gov │800-927-4357
Q&A – Insurance and CAL FIRE Fire Hazard Severity Zone Maps
1. How will the updated CAL FIRE maps affect insurance availability and affordability? CAL FIRE’s maps are intended to drive local planning decisions, not insurance decisions. Under Commissioner Lara’s new regulation finalized in October 2022, insurance companies must provide discounts for wildfire safety actions such as community mitigation and home-hardening, which CAL FIRE’s maps do not assess. In addition, insurance companies are already using risk analysis tools and models that go beyond CAL FIRE’s proposed maps in determining what properties they will underwrite.
Commissioner Lara’s new wildfire safety regulation will help increase access to insurance by promoting wildfire safety across the state. Reducing wildfire risks throughout the state is the primary way we can make insurance more available and affordable, and our regulation is a major step towards that goal. CAL FIRE’s maps support that goal through improving public education about hazard and the need for safety preparation.
2. How will these maps benefit the public?
Public education about where current wildfire hazards exist is essential to reducing the threat to local communities and maintaining access to available and affordable insurance. When communities know and understand their risks, they can plan and prepare.
In addition, the Department’s first-ever report on climate insurance recommended updated wildfire hazard mapping to improve public safety.
3. If you are a homeowner and your zone changed from High Hazard to Very High Hazard, will this impact your insurance premiums or renewal ability? For many years, insurance companies have been using alternate wildfire risk tools for determining where they will write and renew policies, and how much premium to charge a policyholder, not the Fire Hazard Severity Zone maps. Therefore, a change in designation on the maps for a single homeowner is unlikely to affect their insurance. The reality is that more accurate risk information enables homeowners and communities to reduce their wildfire risks, and Commissioner Lara’s new wildfire mitigation regulation clarifies what actions you should take to reduce wildfire risks. Once that regulation is fully implemented, if a homeowner or business owner takes those risk mitigation actions, they will be able to see a discount in their insurance premium.
2 insurance.ca.gov │800-927-4357
4. How is the state addressing wildfire mitigation?
By design, CAL FIRE’s maps are focused on long-range wildfire hazard, which includes only certain variables, like wind, vegetation, ember production and movement, climate, topography, and fire history. CAL FIRE’s maps will give up to date information to communities about the level of wildfire hazard they face, which could help target resources at the state and local level. Expanded state grant programs and Commissioner Lara’s new wildfire safety regulation are aimed at reducing wildfire risks to communities through programs such as Firewise USA and the new Fire Risk Reduction Community designation from the California Board of Forestry and Fire Protection.
1 Ordinance No. ___
REGULAR
NUMBER: ___.__
TITLE: AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MILPITAS ADOPTING THE FIRE HAZARD SEVERITY ZONES AS
RECOMMENDED BY THE CALIFORNIA FIRE MARSHAL
HISTORY: This Ordinance was introduced (first reading) by the City Council at its meeting of ____________________, upon motion by_________________________ and was adopted (second reading) by the City Council at its meeting of _______________, upon motion by ____________________________. The Ordinance was duly passed and ordered published in accordance with law by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
________________________________ __________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
________________________________
Christopher Creech, Acting City Attorney
2 Ordinance No. ___
RECITALS AND FINDINGS:
WHEREAS, in 1992, the California Legislature adopted the Bates Bill, codified as Government Code sections 51175, et seq., to prevent and control wildfires in the State, and reduce the intensity of uncontrolled fires, in order to protect life and property within the State; and WHEREAS, as stated in Section 51176 of the Government Code, the purpose of the Bates Bill is to classify lands in the state in accordance with whether a very high fire hazard is present so that public officials are able to identify measures that will retard the rate of spread, and reduce the potential intensity, of uncontrolled fires that threaten to destroy resources, life, or property; and WHEREAS, Section 51178 of the Government Code requires the State Fire Marshall to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas, including based on fuel loading, slope, fire weather, winds, and other relevant factors; and WHEREAS, Section 51181 of the Government Code requires the State Fire Marshall to periodically review the areas in the state identified as very high fire hazard severity zones and, as necessary, make recommendations relative to very high fire hazard severity zones, including every five years if possible; and
WHEREAS, Section 51179 of the Government Code requires local agencies by ordinance to designate moderate, high, and very high fire hazard severity zones within their jurisdictions following receipt of updated recommendations from the State Fire Marshal. In making this determination, local agencies may, upon specified findings, add to or increase the areas within their jurisdictions recommended for designation as moderate, high, and very high fire hazard severity zones but may not decrease the level of fire hazard severity zones as identified by the State Fire Marshal. Changes made by a local agency to the recommendations made by the State Fire Marshall shall be final and shall not be rebuttable by the State Fire Marshal; and
WHEREAS, by transmittal dated February 24, 2025, the City received from the State Fire Marshal a map entitled “City of Milpitas – Santa Clara County Local Responsibility Area Fire Hazard Severity Zones,” copy of which is attached hereto as Exhibit A, which provides recommendations pursuant to Section 51178 of the Government Code for designation of fire hazard severity zones within the City of Milpitas; and
WHEREAS, consistent with Section 51178.5 of the Government Code, the City within 30 days after receiving this transmittal made this transmittal, the proposed map, and all information contained therein available for public review and comment in a format that was understandable and accessible to the general public, including through posting on the City of Milpitas Website; and WHEREAS, consistent with Section 511795 of the Government Code, the City Council now within 120 days of receiving this transmittal intends to approve and adopt by ordinance the most recent Fire Hazard Severity Zone Map recommended by the State Fire Marshall.
NOW, THEREFORE, the City Council of the City of Milpitas does ordain as follows:
SECTION 1. RECORD AND BASIS FOR ACTION
The City Council has duly considered the full record before it, which may include but is not limited to such things as the City staff report, testimony by staff and the public, and other materials and evidence submitted
3 Ordinance No. ___
or provided to the City Council. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
SECTION 2. ADOPTION OF FIRE HAZARD SEVERITY ZONES MAP
As reflected in the map entitled “City of Milpitas – Santa Clara County Local Responsibility Area Fire Hazard Severity Zones,” copy of which is attached hereto as Exhibit A and incorporated herein, the City of Milpitas, by and through the Milpitas City Council, hereby designates the Fire Hazard Severity Zones as recommended by the State Fire Marshal pursuant to Section 51178 of the Government Code. Said map shall be kept on file in the Office of the Milpitas City Clerk and will also be made accessible through the Fire Prevention Bureau of the Milpitas Fire Department and as practical through the City of Milpitas Website.
SECTION 3. APPLICABILITY
Materials and construction methods for exterior wildfire exposure applying to the design and construction of new buildings as found in the California Building Code and the mitigation strategies to reduce risk associated with wildland fires, exemptions, disclosure requirements and violation and penalty provisions pursuant to Sections 51182 through 51189 of the Government Code, Section 1102.6f and 1102.19 of the Civil Code, Section 10094.2 of the Insurance Code, Section 32282 of the Education Code, and such other laws as are made applicable by reference to state and local fire hazard severity maps adopted pursuant to the Bates Bill shall apply to those areas identified in the map entitled “City of Milpitas – Santa Clara County Local Responsibility Area Fire Hazard Severity Zones,” copy of which is attached hereto as Exhibit A.
SECTION 4. TRANSMITTAL
Consistent with Section 51179(c) of the Government Code, the Fire Marshall of the City of Milpitas shall transmit a copy of this Ordinance to the State Board of Forestry and Fire Protection within thirty (30) days of adoption.
SECTION 5. SEVERABILITY
The provisions of this Ordinance are separable, and the invalidity of any phrase, clause, provision or part shall not affect the validity of the remainder.
SECTION 6. EFFECTIVE DATE AND POSTING
In accordance with Section 36937 of the Government Code of the State of California, this Ordinance shall take effect thirty (30) days from and after the date of its passage. The City Clerk of the City of Milpitas shall cause this Ordinance or a summary thereof to be published in accordance with Section 36933 of the Government Code of the State of California.
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Consider a Substantial Amendment to the 2022-2025 Consolidated Plan and the 2024-2025 Annual Action Plan. (Staff Contact: Sarah Balcha, Acting Housing Official, (408)586-3222)
Category: Public Hearings-Community Development
Meeting Date: 5/6/2025
Recommendation: (1) Conduct the public hearing; (2) Approve a substantial amendment to the 2022- 2025 Consolidated Plan and the 2024-2025 Annual Action Plan and (3) Authorize the City Manager, or designee, to make any necessary changes to the 2022-2025 Consolidated Plan and 2024-2025 Annual Action Plan.
BACKGROUND:
For more than 20 years, the City has offered a Community Development Block Grant (CDBG) funded Home Rehabilitation Loan Program which provides low-interest loans to very low and low income homeowners. The fund responsible for holding these rehabilitation loans and repayments is called a revolving loan fund. This revolving loan fund is separate from the City CDBG annual entitlement allocation.
Home rehabilitation loan repayments must be deposited into the revolving loan fund and, per the U.S.
Department of Housing and Urban Development (HUD) guidelines, be reallocated as soon as possible.
These payments are referred to as program income. Most of the City's current loans do not require ongoing loan payments from the loan recipients, and payments are generally made in full when a property is sold. The current revolving loan fund balance is $675,968.10.
To reallocate the revolving loan funds, the City must issue a substantial amendment to the current 2022-2025 Consolidated Plan and 2024-2025 Annual Action Plan. A substantial amendment is triggered when changes in the distribution of funds totals 25% or more of the City’s CDBG annual entitlement allocation which was $592,161 for FY 2024-25.
On February 4, 2025, City Council permanently retired the Home Rehabilitation Loan Program due to inactivity and lack of interest from Milpitas homeowners, but did not move forward with the staff recommendation for the substantial amendment to reallocate revolving loan funds to recommended activities.
Council requested staff return with additional options for the use of the revolving loan fund balance. Those options are listed in the Analysis section of this report along with staff’s recommendation.
ANALYSIS:
This agenda report provides Council with an analysis of the most feasible uses for reallocating the revolving loan funds. Staff have provided a full summary of eligible and ineligible CDBG activities in Attachment A.
Calculating Maximum Funding Allocations
Program income is the revenue generated from a CDBG-funded activity. Since the City received home rehabilitation loan repayments in the current fiscal year, the repayments are considered program income.
Program income must be factored into the public services and program administration caps.
CDBG funds obligated for public services are capped at 15 percent and program administration costs are capped at 20 percent; City Council typically allocates the maximum funding amounts to public services and program administration. Activities that fall under capital projects or economic development activities are not subject to caps.
Out of the total amount of $675,968.10, $594,882.86 was program income earned in prior years, while the remaining $81,085.24 was earned from the program income received in 2024-2025. Only the program income received from home rehabilitation loan repayments during the current fiscal period (FY 2024-25) may be used for public services and program administration. Per CDBG guidelines , the maximum amount of funding that can be used in each category is as follows:
Category Calculation Maximum Potential Reallocation of
the $675,968.10 Total
Public Services $81,085.24 * 0.15 $ 12,162.79
Program Administration $81,085.24 * 0.20 $ 16,217.05
Capital Projects and/or
Economic Development Activities No Cap on Either $ 675,968.10 To maximize the amount that can go to public services and program administration, staff is recommending the following allocations of the $675,968.10 total:
Category Recommended Allocation
Public Services $ 12,162.79
Program Administration $ 16,217.05
Capital Projects and/or
Economic Development Activities $ 647,588.26
Each year, the City receives the highest number of applications for public service activities. Due to the funding cap, most subrecipients in this category receive reduced funding awards or no awards at all. It is crucial to reallocate the maximum amount of revolving loan funds to public services, as this would allow additional organizations to receive funding.
The $16,217.05 recommended for program administration will be used for HUD-required public notices and translations, as well as to cover personnel and technical assistance costs.
Activities Staff Does Not Recommend
As outlined in Attachment B, there are specific activities for which revolving loan funds may be used but the City is currently ineligible for those respective activities. Additionally, there are a broader range of activities for which the City may qualify; however, the City would not be able to utilize the funds by May 2, 2026.
Staff has identified May 2, 2026, as a critical deadline because every May 2, HUD reviews jurisdictions' timely performance in expending HUD funds. This evaluation is based on the rate at which funds are drawn from the grantee's Line of Credit (LOC), which includes entitlement grant funding, program income, and revolving loan funds. To avoid sanctions or a reduction in CDBG funding, grantees must ensure their LOC does not exceed
1.5 times their annual entitlement allocation.
As of May 2, 2025, the City has fallen behind for two consecutive years due to recent repayments on home rehabilitation loans, which has resulted in a significant balance in the revolving loan fund. Therefore, staff is not recommending any projects that would be unable to expend funds by HUD’s next timeliness deadline of May 2, 2026.
Eligible Activities to Ensure Timeliness is Met
Activities that fall under capital projects or economic development activities are not subject to caps. For this reason, staff recommends reallocating the remaining revolving loan fund balance to activities that fall under capital or economic development. According to Attachment B, the two areas that can expend funds by May 2, 2026 without exceeding HUD caps are:
1. Rehabilitation and Preservation (Capital Project)
2. Microenterprise Assistance (Economic Development Activity)
While staff have provided a recommendation which funds both areas, the amount for each category is not set and the City Council has flexibility in determining the amount that goes to one or both areas. Additionally, funding one organization over another does not exclude them from receiving support when the annual entitlement allocations are announced. Finally, after the annual entitlement allocations are released, the City Council may provide additional funding to organizations that received prior support through the revolving loan fund.
Rehabilitation and Preservation
Projects in this area fall under capital projects and are not subject to caps. Revolving loan funds may be used to rehabilitate residential structures. The City received two applications that can satisfy the requirements and begin work immediately: Rebuilding Together Silicon Valley and Terrace Gardens. Staff contacted both organizations to assess their need for additional funding. Terrace Gardens indicated that no funding beyond the requested amount is necessary. Rebuilding Together Silicon Valley highlighted a significant community need for critical home repairs, noting that fifteen (15) Milpitas households were denied assistance this year due to a lack of available funds. Staff recommends awarding Rebuilding Together Silicon Valley $385,000 for single-unit residential rehabilitation and critical home repairs as there is significant community need.
Additionally, staff suggests funding the roof repair project for Terrace Gardens Senior Housing through the upcoming annual entitlement allocation, which staff anticipates bringing to City Council for discussion in June 2025.
Microenterprise Assistance
Projects in this area fall under economic development and are not subject to funding caps. Revolving loan funds may be used to assist private, for-profit microenterprises including grants and technical assistance. A microenterprise is defined as a commercial enterprise with five or fewer employees, one or more of whom owns the enterprise. Two applicants have requested funding under economic development: City of Milpitas Office of Economic Development and Upwards. The City Office of Economic Development applied through its Microenterprise Assistance Program (MEAP) which has completed its second year of issuing grants for business operation costs such as personnel, supplies, equipment, utilities, rent and mortgage. Upwards is a new applicant to the City of Milpitas; their BOOST Program provides technical assistance to in-home childcare microenterprises.
Organization
Name Project Description CDBG Fund Request
Proposed
Funding
Amount
from
$675,968.10
Rebuilding
Together Silicon
Valley (RTSV)
Rebuilding Together Silicon Valley preserves
affordable housing by providing critical home
repairs and accessibility modifications for lowincome residents, at no cost to the recipient.
Proposed Served: 30 Households
$216,000 $385,000
Terrace Gardens
Senior Housing
The roofs of the "A", “B”, “C”, and "D”
Buildings need repair. Terrace Gardens is
requesting funds to replace the roofs.
Proposed Served: 184 Seniors
Capital Projects
$250,000 $0
Subtotal $466,000 $385,000
Following are two (2) MEAP award allocation scenarios for consideration:
Award Allocation Scenario 1 Award Allocation Scenario 2 Grant
Amount
Grant
Quantity Total
Grant
Amount
Grant
Quantity Total
Milpitas Historic Downtown
Business Association
Boundary* $ 10,000 10 $ 100,000 $ 7,500 14 $ 105,000
Remainder of City 5,000 27 135,000 5,000 26 130,000
Subtotal 37 $ 235,000 40 $ 235,000
Estimated Administrative Fee 27,588.26 27,588.26
Total $262,588.26 $262,588.26
*Boundary is defined as Main and Abel Streets between Weller Lane to the north and Curtis Avenue to the south.
Given MEAP is an established program that has proven successful in the community, staff recommends funding $262,588.26 of revolving loan funds to the City Office of Economic Development MEAP and supporting Upwards with CDBG entitlement funding.
Staff Recommendation
Staff recommend reallocating the entire revolving loan fund balance of $675,968.10 as follows:
Revolving Loan Fund Balance 675,968.10
Program Administration -16,217.05
FY 2025-26 Public Services -12,162.79
Rebuilding Together Silicon Valley (RTSV) -385,000.00
Microenterprise Assistance Program (MEAP) -262,588.26
Remaining Fund Balance to Reallocate 0.00
As Public Services is the CDBG category with the highest number of requests but the smallest cap, staff recommends Council reallocate $12,162.79, which is the maximum allowed. If Council approves this reallocation, an additional $12,162.79 will be available for distribution to organizations at the June CDBG Council meeting.
Organization Name Project Description CDBG Fund
Request
Proposed
Funding
Amount
from
$675,968.10
City of Milpitas
(MEAP)
The City requests funding to assist local
microenterprises, through grants to spur
economic vitality and keep businesses
thriving in Milpitas.
Proposed Served: 21
$120,000 $262,588.26
Economic
Development
Upwards
Upwards' BOOST Program provides
specialized business support and technical
assistance to in-home childcare providers.
Proposed Served: 26
$160,000 $0
Subtotal $330,000 $262,588.26
Staff also recommends the maximum reallocation allowed for program administration which is $16,217.05. This allocation would cover the costs of the personnel administering the CDBG program in addition to paying for HUD required public noticing and translations.
Lastly, staff recommends reallocating the remaining balance of the revolving loan fund to capital or economic development activities. These categories will enable the City to utilize the funds immediately and meet HUD’s timeliness deadline of May 2, 2026.
Staff would like to clarify the revolving loan fund and the annual entitlement funding are two separate sources of funding. Providing funding to an organization at this time does not prevent them from receiving support when the annual entitlement allocations are announced. Furthermore, funding an organization now will not affect the eligibility of other capital projects or economic development activities for annual entitlement funding.
Next Steps
Staff recommends Council approve a substantial amendment to the 2022-2025 Consolidated Plan and 2024- 2025 Annual Action Plan to reallocate the revolving loan fund balance. Staff recommendations are seen in the table below. Staff will come back to Council in June 2025 to discuss the 2025-2026 CDBG allocations once HUD releases the City’s entitlement allocation.
Revolving Loan Fund Balance 675,968.10
Program Administration -16,217.05
FY 2025-26 Public Services -12,162.79
Rebuilding Together Silicon Valley (RTSV) -385,000.00
Microenterprise Assistance Program (MEAP) -262,588.26
Remaining Fund Balance to Reallocate 0.00
FISCAL IMPACT:
The City of Milpitas will reallocate $675,968.10 in revolving loan funding to eligible CDBG activities.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The actions being considered have no potential for causing a significant effect on the environment and are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3). Further, this action does not meet the definition of a project under CEQA Guideline 15378 as it is a government fiscal activity which does not commit to any project that would result in a potentially significant impact on the environment.
RECOMMENDATION:
(1) Conduct the public hearing.
(2) Approve a substantial amendment to the 2022-2025 Consolidated Plan and the 2024-2025 Annual Action Plan.
(3) Authorize the City Manager, or designee, to make any necessary changes to the 2022-2025 Consolidated Plan and the 2024-2025 Annual Action Plan.
ATTACHMENT(S):
Attachment A: Eligible and Ineligible CDBG Activities
Attachment B: Eligible Potential Projects
Attachment C: Draft 2024-2025 Annual Action Plan
Attachment D: Draft 2022-2025 Consolidated Plan
Eligible and Ineligible CDBG Activities
Eligible CDBG Activities
1. Acquisition of Real Property
2. Disposition
3. Public Facilities and Improvements
4. Clearance and Remediation
5. Public Services
6. Interim Assistance
7. Relocation
8. Loss of Rental Income
9. Housing Services
10. Privately-Owned Utilities
11. Rehabilitation and preservation
12. Construction of Housing
13. Code Enforcement
14. Special Economic Development Activities
15. Microenterprise Assistance
16. Special Activities by Community-Based Development Organizations
17. Homeownership Assistance
18. Planning and Capacity Building
19. Program Administration Costs
20. Miscellaneous Other Activities
Ineligible CDBG Activities
1. Buildings or portions thereof, used for the general conduct of government may not be assisted with CDBG funds. This does not include, however, the removal of architectural barriers involving any such building, which may be assisted under the category of Public Facilities and Improvements.
2. General government expenses. Expenses required to carry out the regular responsibilities of the unit of general local government are not eligible for assistance under this part.
3. Political activities. CDBG funds may not be used to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as candidate forums, voter transportation, or voter registration.
4. Purchase of equipment. The purchase of equipment with CDBG funds is generally ineligible – construction equipment, fire protection equipment, furnishings and personal property.
5. Operating and maintenance expenses. The general rule is that any expense associated with repairing, operating, or maintaining public facilities, improvements, and services is ineligible.
6. New housing construction.
7. Income payments. The general rule is that CDBG funds may not be used for income payments.
Adapted from HUD booklet, Community Development Block Grant Program; A guide to National Objectives & Eligible Activities for Entitlement Communities.
CDBG Activities Eligible Uses
Could City qualify
under this activity
(Y/N)
Potential Projects
Would project meet next timeliness
deadline of May 2, 2026
(Y/N)
Staff Recommend
(Y/N)
Staff Reason
1. Acquisition of Real Property
May be used to pay for the cost of surveys
to identify the property to be acquired,
appraisals, the preparation of legal
documents, recordation fees, and other
costs that are necessary to the
acquisition process.
Funds cannot be used to purchase a
building that will be used for the general
conduct of government or political
activities. Construction equipment,
furnishings, operating, and maintenance
expenses are also an ineligible expense.
Y
Homeless Shelter N N
The revolving loan fund balance could be used to acquire property for the purpose of a public benefit, such a homeless shelter. The City must demonstrate that at least 51% of the beneficiaries are low-income.
Staff believes that the purchase of property is timely and may take years to accomplish. Given that the City will be untimely for two consecutive years, it would be best to use revolving funds on a project that will expend funds quickly.
Not Recommended
2. Disposition
Real Property must have been acquired
with CDBG funds. City does not have any
eligible properties.
N No applicable properties N N/A
There are no properties that would be eligible for this category.
City Ineligible
3. Public Facilities and Improvements
The City cannot meet the Low/Mod Area
Benefit National Objective (51% of the
cenus tract area median income is low
and moderate), to satisfy this condition,
the facility awarded funds must benefit a
presumed benefit category.
Y
Homeless Shelter
Safe Parking
N N
Revolving loan funds may be used for facilities improvements by the grantee or other public or private non-profit entities but excludes operating costs of a project. Since the City cannot meet the Low/Mod Area Benefit National Objective (51% of a cenus tract area median income is low and moderate), to satisfy this condition, the facility awarded funds must benefit a presumed benefit category. Funds may be used to rehabilitate temporary shelters and transitional housing for the homeless. However, no applicants have applied for such work in the current and future year, and it would not make sense to open the application period at this time due to timely expenditure pressures.
Funds could also be used to acquire or rehabilitate parking facilities for the use of safe parking for unhoused residents. However, operating costs will not be covered under this category and will be costly to pursue safe parking. Although possible, staff believes it is not feasible to pursue those options currently due to high cost and need for timely expenditure of revolving loan funds.
Not Recommended
4. Clearance and Remediation
Revolving loan funds may be used for
clearance, demolition, and removal of
buildings and improvements for property
that will be developed for any public
purpose.
* Demolition of buildings and
improvements;
* Removal of demolition products, rubble
and other debris;
* Physical removal of environmental
contaminants or treatment of such
contaminants to render them harmless;
and
*Movement of structures to other sites.
Y
South Main Street
Requirements:
* Cleared property will be
used for an activity that
limits benefits to a
specific group of people,
at least 51% are in the low
and moderate income
category (dilapidated
structure removal and
then building nbhd
center)
* Demolishing to build
affordable housing, of
which at least 51% must
be low and moderate
income clients
N N
Funds could be used to clear rubble and debris for the creation of affordable housing at South Main Street. However, clearance and demolition of buildings is not a project that will expend funds quickly, which can greatly affect the City’s timely expenditure of funds. The cleared property will have to benefit at least 51% low and moderate income clients.
Not Recommended
5. Public Services
The total amount of CDBG funds
obligated for public services activities
must not exceed 15
percent of the annual grant allocation
plus 15 percent of program income
received during the
prior program year.
Y Any Public Service Activity Y Y
Revolving loan funds cannot be used for public service projects as we cannot exceed the 15% annual cap. Except, for when program income is received in the prior program year. In the current program year, we received a Home Rehab Loan payment in the amount of $81,085.24. 15% of the total repayment could be used for public services in the subsequent year ($12,162.79).
Staff Recommend
6. Interim Assistance
CDBG funds may be used to provide
interim assistance where:
-Immediate action is necessary to stop
physical deterioration until something
permanent can be done; or
-Emergency conditions threaten the
public health and safety
The Chief Executive Officer of the state
must make the determination.
N
No known applicable
properties
N N/A
No applicable activities.
City Ineligible
7. Relocation
CDBG funds may be used for relocation
payments and other assistance to
displaced persons, including:
-Individuals,
-Families,
-Businesses
-Nonprofit organizations, and
-Farm operations.
Where relocation assistance is voluntary,
the initial activity causing the
displacement and subsequent need for
relocation is not required to meet the
same national objective as the relocation
itself. Relocation payments could meet a
national objective based on the purpose
of the re-use of the property or on the
income of the recipients of the relocation
assistance. The classification is the
grantee’s discretion.
Y
South Main Street
N N
Eligibility is subject to the purpose of South Main Street parcels and whether it meets a National Objective.
Not Recommended
8. Loss of Rental Income
CDBG funds may be used to compensate
property owners for the loss in rental
income
incurred while temporarily holding
housing units to be used for the relocation
of individuals
and families displaced by CDBG-assisted
activities.
N No applicable properties N N/A
No applicable activities since families have not been displaced by CDBG-assisted activities.
City Ineligible
9. Housing Services
An activity that provides housing
information, education, and referral
services.
Y No applicable projects N N Project will be subject to the 15% public service cap.
10. Privately-Owned Utilities
Privately owned utilities are those owned
by a private company rather than a public
agency.
The rehabilitation or construction of these
utilities may be undertaken with CDBG
funds under
certain conditions.
- CDBG funds may be used by a UGLG,
subgrantees, and other for-profit and
public entities to
acquire; construct; reconstruct;
rehabilitate; and install the distribution
lines and related
facilities for privately-owned utilities.
-A privately-owned utility refers to service
that is publicly regulated and is provided
through
the use of physical distribution lines to
private properties.
N No applicable projects N N/A
Only for areas with at least 51% of residents fall in the low and moderate income category, Milpitas has no census tracts or survey data to suggest we are compliant with this National Objective.
City Ineligible
11. Rehabilitation and Preservation
Revolving loan funds may be used to
rehabilitate residential structures.
Y
Rebuilding Together
Silicon Valley (RTSV)
Critical Home Repairs
Terrace Gardens Senior
Housing Roof Repair
Y Y
Staff proposes awarding Rebuilding Together Silicon Valley for single-unit residential rehabilitation and critical home repairs and Terrace Gardens Senior Housing roof repair project. Funding either or both of these projects with revolving loan funds could free up FY 2025-26 entitlement funding for other activities.
Staff Recommend
12. Construction of Housing
(1) New construction generally not
eligible except for:
- entity is a community based
development organization
- eligible groups include neighborhoodbased organizations - organizaiton muyst be undertaking a
neighborhood revitalization, community
economic development, or energy
conservation project in order to use
CDBG for new construction
(2) may provide support for development
of new housing
- Acquisition by the grantee or public or
private nonprofit entities;
– Site clearance and assemblage; and
– Site improvements (if in public
ownership).
Y
No known applicable
activities.
N N
No known applicable projects.
Not Recommended
13. Code Enforcement
Area must have at least 51% of residents
in the low and moderate income and
category, no area in Milpitas qualifies.
Y
Staff Salaries and
Overhead
Y N
CDBG funds may be used for code enforcement only in deteriorating or deteriorated areas where such enforcement, together with public or private improvements, rehabilitation, or services to be provided, may be expected to arrest the decline of the area.
Project will be subject to the 20% administration cap. Funding cannot replace general funds expenditures.
Not Recommended
14. Special Economic Development
Activities
The term “special economic development
activities” is used in
the CDBG program to identify three types
of activities
* Acquiring, constructing, reconstructing,
rehabilitating, or installing commercial or
industrial buildings, structures, and other
real property equipment and
improvements, including railroad spurs or
similar extensions. These are economic
development projects undertaken by
nonprofit entities and grantees (public
entities).
* Assisting a private, for-profit business.
Assistance may include grants, loans,
loan
guarantees, and technical assistance;
and
* Providing economic development
services in connection with otherwise
eligible CDBG economic development
activities (outreach efforts, screeining of
applicants etc).
Example: Technical assistance to a
business facing bankruptcy
Y
No known applicable
activities
N
N
No known applicable projects.
Not Recommended
15. Microenterprise Assistance
Revolving loan funds may be used to
assist private, for-profit microenterprises
including grants and technical
assistance.
A microenterprise is defined as a
commercial enterprise that has five or
fewer employees, one or more of whom
owns the enterprise.
Y
MEAP ( City’s
Microenterprise
Assistance Program)
UPWARDS , For Profit
Organization
Y
Y
Revolving loan funds may be used for the City’s Microenterprise Assistance Program (MEAP) or any other economic development activity that assists microenterprises.
Two applicants applied for funding under the economic development umbrella, the City and Upwards. Funding either or both of these projects with revolving loan funds could free up FY 2025-26 entitlement funding for other activities.
Staff Recommend
16. Special Activities by CommunityBased Development Organizations These are activities designed to assist in
neighborhood revitalization or community
economic development and are carried
out by an organization that qualifies as a
CBDO under the regulations at 24 CFR
Part 570.204.
– In addition to meeting one of the
organizational types listed above, the
entity must be carrying out neighborhood
revitalization, community economic
development or energy
conversation projects.
Y
No known applicable
activities
N
N
No known applicable projects or activities.
Not Recommended
17. Homeownership Assistance
Grantees and their subrecipients may
provide financial assistance to low- and
moderate-income households to assist
them in the purchase of a home
2 ways: direct homeownernship
assistance as a separate and permanent
elgibility category or a public services.
To qualify for direct homeownership:
* Provide up to 50 percent of required
down payment;
*Pay reasonable closing costs;
* Provide principal write-down
assistance;
* Subsidize interest rates;
* Finance acquisition of housing
occupied by the homebuyer; and
* Acquire guarantees for mortgage
financing from private lenders (i.e., assist
homebuyers with private mortgage
insurance).
Y
Down Payment
Assistance Program
N N
Project will be subject to the 15% public service cap.
Not Recommended
18. Planning and Capacity Building
This activity involves providing technical
assistance
and training directly to businesses on
topics such as business planning or
accounting. This
activity may be undertaken under several
different eligibility categories, assuming
that the
activity will meet a national objective:
– As a part of a special economic
development project;
– To the owner of a microenterprise;
– As a public service; and
– By a Community Based Development
Organization as a part of an eligible
project
Y
No known applicable
activities.
N N
Activity in this category is subject to 20% administration cap. Funding an activity in this category puts the City at risk of exceeding the administration cap.
Not Recommended
19. Program Administration Costs
Planning and administration costs are
capped at 20 percent of the sum of grant
plus program income that is received
during the program year.
Y
CDBG Program
Administration
Y Y
Revolving loan funds can be used for program administration when program income is received in the current program year (subject to 20% cap). In the current program year, we received a Home Rehab Loan Payment in the amount of $81,085.24. 20% of the total repayment could be used for program administration in the current year ($16,217.05). Staff recommends allocating $16,217.05 to the current program year to fund CDBG program administration.
Staff Recommend
20. Miscellaneous Other Activities
No known qualifying projects
- higher educations: defined as high
school or higher as long as they can carry
out activities that fall under 1 or more of
the basic eligibility categories
- payment of non federal share: This
provision allows CDBG funds to be
applied by a grantee to the non-Federal
share of a Federal grant-in-aid. According
to the specific statute and regulations for
that program, grantees must first
establish whether or not such funds are
allowed to be applied.
- urban reneweal completion: for projects
under a termined HUD program
N
No known applicable
projects or activities
N N/A
No applicable projects or activities.
City Ineligible
City of Milpitas
DRAFT ACTION PLAN
Fiscal Year 2024-2025
Substantial Amendment Draft for May 6, 2025
OMB Control No: 2506-0117 (exp. 09/30/2021)
FY 2024-2025 Annual Action Plan
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of Milpitas (City) is an entitlement city that receives Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development (HUD).
CDBG funds address community and economic development needs for low- and moderateincome residents through public services and capital improvement projects. At least seventy percent (70%) of gross funding is to be utilized to serve low- and moderate-income individuals and households.
The City is required to develop a three to five-year Consolidated Plan outlining the strategies used to meet the variety of housing and non-housing community needs. For each of the three to five years covered by the Consolidated Plan, HUD requires the City to prepare a one-year Action Plan that identifies programs, projects, and CDBG funding levels undertaken any given year. This Annual Action Plan (AAP) covers the third and final program years covered by the City’s 2022-25 Consolidated Plan which was adopted by the Milpitas City Council on June 14, 2022.
The City’s AAP covers the period from July 1, 2024, to June 30, 2025 (HUD’s Program Year 2024).
The City’s FY 2024-25 AAP reports on the status of needs and outcomes the City expects to achieve in the coming year. The activities mentioned in the Annual Action Plan are based on current priorities. The 2022-25 Consolidated Plan is supported by the AAP. Staff held a public hearing on Tuesday, February 4, 2025, to discuss substantial amendments to the 2022-25 Consolidated Plan and the 2024-25 Annual Action Plan. The Council approved the closure of the Home Rehabilitation Loan Program, but did not move forward staff’s recommendation for the substantial amendment. Instead, the Council requested that staff return to a future meeting with additional options for the use of the revolving loan fund balance. Staff is requesting Council approval on a substantial amendment to the Plan, to convert the City’s entire revolving loan fund balance to program income. Staff will hold a public hearing on Tuesday, May 6, 2025, to discuss substantial amendments to the 2022-25 Consolidated Plan and the 2024-25 Annual Action Plan.
2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis, or the strategic plan.
The AAP provides a snapshot of how the City will utilize its CDBG allocation to meet the needs
OMB Control No: 2506-0117 (exp. 09/30/2021)
of the City’s low- and moderate-income individuals and the most vulnerable populations.
Annual Action Plan 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
The objectives and outcomes identified in the 2022-2025 Consolidated Plan are to be achieved with the activities and programs mentioned in the Annual Action Plan. The Annual Action Plan works towards accomplishing the following priorities to meet the housing and community development needs in Milpitas:
• Affordable Housing Rental Rehabilitation
• Assist Microenterprises and Small Businesses
• Community Funding/Public Services
• Fair Housing
• Maintain and Preserve Existing Housing
• New Affordable Housing
• Public Improvements including Accessibility and Improving Public Facilities • Public Services for Children and Youth
• Public Services for Domestic Violence Support
• Public Services for Residents at Risk of Eviction
• Public Services for Seniors
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
The Consolidated Annual Performance and Action Report (CAPER) reports on the success of the City’s Annual Action Plan. The CAPER assists in assessing the annual performance of the AAP with meeting its overall three-to-five-year Consolidated Plan priorities.
The last CAPER submitted to HUD was for FY 2022-23 (HUD’s Program Year 2022).
The following are the highlights of the accomplishments reported in support of the Consolidated Plan:
Affordable Housing Rental Rehabilitation: Terrace Gardens Senior Housing is an affordable housing rental apartment for seniors. Terrace Gardens met its goal of rehabilitating the existing community room wood trellis, assisting 148 housing units.
Community Funding/Public Services: A total of 174 individuals benefitted from a variety of public services provided by four non-profit organizations.
Maintain and Preserve Existing Housing: Rebuilding Together Silicon Valley (RTSV) preserves affordable housing by providing safety, energy efficiency, accessibility repairs, and improvements to qualified low-income homeowners and renters. RTSV made housing repairs for 27 Milpitas households (26 homeowners and 1 renter).
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Public Services for Children and Youth: Child Advocates of Silicon Valley is the only agency in the County that provides court-appointed volunteers (CASA) to each foster child. Child Advocates of Silicon Valley served and connected 9 Milpitas foster children youth and children to CASAs.
Public Services for Domestic Violence Support: A total of 78 individuals benefitted from a variety of domestic violence survivor services provided by two non-profit organizations.
Public Services for Seniors: A total of 553 individuals benefitted from a variety of senior services provided by seven non-profit organizations.
4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.
The City solicited input throughout the development process of the FY 2024-25 AAP. During the development of the FY 2024-25 AAP, two public hearings and a community meeting were held to solicit public comment to help identify community needs. The First Public Hearing was held during the drafting phase of the AAP. The Second/Final Public Hearing Meeting is took place June 18, 2024.
Public Hearing #1
The First Public Hearing was held on February 6, 2024, to solicit public comment on the applications submitted. A total of twelve (12) public comments were provided. Nine (9) public comments were from prospective applicants summarizing its proposed activities and how the activities would benefit Milpitas residents.
Community Meeting
On March 13, 2024, the Community Advisory Commission (CAC) held a public meeting to review the applications received, hear from the applicants, and rank priority areas. The commissioner’s feedback was incorporated into the final allocation recommendations for the June 18, 2024, public hearing meeting. Eleven (11) public comments were heard from prospective applicants summarizing their proposed activities and impact.
Public Hearing #2
The Second/Final Public Hearing was held on June 18, 2024, to solicit public comment on the proposed funding allocations. A total of ten (10) public comments were provided. Nine (9) public comments were from prospective applicants emphasizing the importance of funding their activities.
Public Noticing
Per the City of Milpitas’ adopted Citizen Participation Plan, the City held a 30-day public review comment period for the Annual Action Plan. The City published notifications of upcoming public
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hearings and the 30-day public review comment period in a local newspaper of general circulation, copies at the front desk and local Library, on the City’s CDBG webpage, and via email blasts to stakeholders. The City held two advertised public hearings on February 6, 2024, and June 18, 2024.
On December 8, 2023, the City announced the opening of the FY2024-2025 CDBG application period. The application period opened on December 8, 2023, and remained available through January 8, 2024. The announcement was made via a Notice of Funding Availability. The public notice was distributed to the current CDBG subgrantees, CDBG interest email list, and other community members. Additionally, the public notice and the application were physically available at City Hall's Permit Center and the Milpitas Library for the public. Lastly, the public notice was published in the Milpitas Post on December 8, 2023. The application was accessible via our Federal Program webpage.
On January 19, 2024, the City announced the First Public Hearing and made available the draft FY24-25 Annual Action Plan for the public review comment period in a local newspaper of general circulation, copies at the front desk and local Library, on the City’s CDBG webpage, and via email blasts to stakeholders. The notice was published in the Milpitas Post on January 19, 2024, and the draft AAP was accessible via our Federal Program Webpage.
On May 17, 2024, the City announced the Second Public Hearing for the public review comment period in a local newspaper of general circulation, copies at the front desk and local Library, on the City’s CDBG webpage, and via email blasts to stakeholders. The Annual Action Plan’s 30-day public review period occurred from May 17, 2024, through June 17, 2024.
On December 6, 2024, the City announced a public hearing to consider a substantial amendment and made available the draft 2022-25 Consolidated Plan and the 2024-25 Annual Action Plan for public review comment period. The notice was in a local newspaper of general circulation, copies at the front desk and local Library, on the City’s CDBG webpage, and via email blasts to stakeholders. The 30-day public review period occurred from December 6, 2024, through February 3, 2025.
On March 21, 2025, the City announced a public hearing to consider a substantial amendment and made available the draft 2022-25 Consolidated Plan and the 2024-25 Annual Action Plan for public review comment period. The notice was in a local newspaper of general circulation, copies at the front desk and local Library, on the City’s CDBG webpage, and via email blasts to stakeholders. The 30-day public review period occurred from March 21, 2025, through May 5, 2025.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.
On February 6, 2024, the City Council conducted a Public Hearing to solicit public comment on the FY 2024-25 CDBG applications submitted. Twelve (12) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
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On March 13, 2024, staff held a public meeting to solicit community and CAC feedback on the proposed FY 2024-25 Annual Action Plan as well as the applicants applying for CDBG funding.
Commissioners received comments from the prospective FY 2024-25 CDBG applicants. A total of eleven (11) comments were provided from applicant organizations describing their proposed project and how it will benefit Milpitas residents. Each Commissioner then provided their feedback on priorities and goals the Council should consider funding with CDBG funds.
On June 18, 2024, the City Council conducted the second/final Public Hearing. Ten (10) public comments were heard from prospective applicants emphasizing the importance of funding their activities.
Will update after May 6, 2025, Public Hearing
6. Summary of comments or views not accepted and the reasons for not accepting them Will update after May 6, 2025, Public Hearing
7. Summary
Following the Citizen Participation Plan requirements, the City held public hearings on February 6 and June 18, 2024.
On January 19, 2024, the City Posted the draft FY24-25 Annual Action Plan on its website to provide opportunities for public comment. The document is posted at this URL:
https://www.milpitas.gov/922/CDBG-Plans-Reports
Will update after May 6, 2025, Public Hearing
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PR-05 Lead & Responsible Agencies – 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
The City of Milpitas is the lead agency and administrator for CDBG entitlement funds.
Agency Role Name Department/Agency
CDBG Administrator City of Milpitas Housing
Table 1 – Responsible Agencies
Narrative (optional)
Consolidated Plan Public Contact Information
Sarah Balcha
Acting Housing Official
455 E. Calaveras Blvd.
Milpitas, CA 95035
[email protected]
Michelle Silva
Administrative Analyst II
455 E. Calaveras Blvd.
Milpitas, CA 95035
[email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
1. Introduction
The FY 2024-25 AAP is a one-year plan that describes eligible projects and activities to be completed according to current priorities outlined in the 2022-25 Consolidated Plan. The AAP was prepared by Housing staff with input from a variety of local and regional stakeholders.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City will continue to work with organizations to provide programs and services for low- and moderate-income residents. The City participates in a monthly regional CDBG/ Housing Coordinators meeting with all local jurisdictions, which often includes the County Santa Clara Office of Supportive Housing (OSH), to discuss housing cooperation. City staff continues to maintain dialogue with all service providers, public and private to enhance services and connect with service providers for better coordination of service deliveries.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The Santa Clara County Office of Supportive Housing is the administrator of the Santa Clara County Continuum of Care (CoC). The CoC is a multi-sector group of stakeholders guiding the implementation of the County’s housing and service system to meet the needs and prevent and end homelessness. This includes: 1) permanent housing, 2) emergency shelter with outreach and assessment services, 3) transitional housing with support services, and 4) prevention services.
In 2020, the City of Milpitas participated in the preparation of the Community Plan to End Homelessness in Santa Clara County. The Plan identifies strategies to address the needs of homeless people in the county. On October 6, 2020, the City Council endorsed the 2020-2025 Santa Clara County Community Plan to End Homelessness.
The City is currently looking for a partner in homeless outreach. We plan to have a combined in-house and third-party approach to end homelessness. The City is projected to onboard a new homeless outreach provider prior to the start of the new fiscal year. In alignment with City Council priorities, our new outreach provider will be dedicated to overseeing the City's current unhoused response and adding capacity to further enhance unhoused and at-risk resident services.
Additionally, City Staff attend monthly regional CDBG/ Housing Coordinators meetings. Meetings serve the purpose of identifying gaps in homeless services and funding priorities to address homelessness Annual Action Plan 5
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Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Milpitas does not receive Emergency Shelter Grant (ESG) funding however the City participates with the CoC to address homeless issues.
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
1 Agency/Group/Organization Catholic Charities of Santa Clara County Agency/Group/Organization Type Services-Elderly Persons Whatsection of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Catholic Charities attended to voice the need for those living in long-term care.
2 Agency/Group/Organization CityTeam
Agency/Group/Organization Type Services-Homeless
Whatsection of the Plan was
addressed by Consultation?
Homeless Needs- Chronically Homeless
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
CityTeam attended to voice the need for the unhoused.
3 Agency/Group/Organization Healthier Kids Foundation
Agency/Group/Organization Type Services-Children
Whatsection of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from the Healthier Kids Foundation attended to voice the need for the Refugee and Immigrant School Linked Services Manager for the Milpitas Unified School District (MUSD).
4 Agency/Group/Organization Hope for the Unhoused
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Agency/Group/Organization Type Services-Homeless
Whatsection of the Plan was
addressed by Consultation?
Homeless Needs- Chronically Homeless
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from Hope for the Unhoused attended to voice the need for the
unhoused.
5 Agency/Group/Organization Knights of Columbus
Agency/Group/Organization Type Services-Homeless
Whatsection of the Plan was
addressed by Consultation?
Homeless Needs- Chronically Homeless
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from the Knights of Columbus attended to voice the need for the
unhoused.
6 Agency/Group/Organization Project Sentinel
Agency/Group/Organization Type Service-Fair Housing
Whatsection of the Plan was
addressed by Consultation?
Other
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Project Sentinel attended to voice the need for fair housing rights.
7 Agency/Group/Organization Rebuilding Together Silicon Valley (RTSV) Agency/Group/Organization Type Services-Housing
Whatsection of the Plan was
addressed by Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Rebuilding Together Silicon Valley attended to voice the need for continued services for critical repairs and accessibility modifications for low-income homes.
8 Agency/Group/Organization Senior Adult Legal Assistance (SALA) Agency/Group/Organization Type Services-Elderly Persons Whatsection of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
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Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from Senior Adult Legal Assistance attended to voice the need for
continuing legal services for senior person(s).
9 Agency/Group/Organization Terrace Gardens Senior Housing, Inc.
Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
Whatsection of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or
areas for improved coordination?
The surrounding organizations were contacted via email, Milpitas Post, and City's website. A staff member from
Terrace Gardens attended to voice the need for services for senior person(s).
Table 2 – Agencies, groups, organizations who participated Annual Action Plan 8
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Identify any Agency Types not consulted and provide rationale for not consulting The City did not consult with nearby correctional facilities or child welfare entities. The organization has various partnerships with the County and the City works with those organizations indirectly through the several partnerships through the County and sub-recipients funded and outlined in this Action Plan.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Regional Continuum of Care Council
The Continuum of Care works to alleviate the
impact of homelessness in the community
through the cooperation and collaboration of
social service providers. This effort aligns
with the Strategic Plan's goal to support
activities to prevent and end homelessness.
Housing Element City of Milpitas
The Housing Element serves as a policy guide
to help the City meet its existing and future
housing needs. This effort aligns with the
Strategic Plan's goal to assist in the creation
and preservation of affordable housing. The
California Department of Housing and
Community Development (HCD) certified the
City’s 2023-2031 Housing Element on May
17, 2023.
Table 3 – Other local / regional / federal planning efforts Narrative (optional)
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AP-12 Participation – 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The citizen participation process includes holding several public community meetings and workshops for maximum citizen participation. City staff worked closely with the City’s Community Advisory Commission (CAC) to hold a public meeting for the Commission and community to understand and participate in the CDBG process. The CAC held a public meeting on March 13, 2024, to discuss the priorities, goals, and funding allocations for the FY 2024-25 Annual Action Plan.
The City conducted four publicly noticed meetings to discuss CDBG allocations, two of which were public hearings. Noticing for the public hearings was done per the Citizen Participation Plan.
Per the City’s adopted Citizen Participation Plan, the City is to allow a 30-day public review and comment period for the Annual Action Plan. The City has published notifications of upcoming public hearings and the 30-day public review comment period in the local newspaper, at the City’s front desk, Milpitas Library, on its CDBG webpage, and via email blasts to stakeholders. The City held two advertised public hearings on February 26, 2024, and June 18, 2024. The Annual Action Plan 30-day public review comment period occurred from May 17, 2024, through June 17, 2024.
On April 25, 2024, the City posted the draft FY 2024-25 Annual Action Plan on its website to provide opportunities for public comment. The documents were posted at this URL: https://www.milpitas.gov/475/Federal-Program-Community-Development-Bl The City held a public meeting with the CAC on March 13, 2024, to review applications and hear applicant presentations. The Commissioners deliberated and made their recommendations to the City Council. Recommendations were synthesized into the staff’s agenda report. This narrative and report were presented at the June 18th public hearing. Eleven (11) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
On February 6, 2024, the City Council conducted a public hearing for the funding allocations for the FY 2024-25 Community Development Block Grant Annual Action Plan. Eleven (11) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents. One (1) public comment was heard from a Milpitas resident.
Saff incorporated the first public hearing and CAC meeting feedback into the final allocation recommendations for the final public hearing meeting.
On June 18, 2024, the City held the second/final public hearing. Ten (10) public comments were heard from prospective applicants. Nine (9) public comments were from prospective applicants emphasizing the importance of funding their activities.
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Staff noted the comments received at the final public hearing and will bring recommendations to a future City Council meeting.
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Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendan
ce
Summary of
commentsreceived
Summary of comments not
accepted and reasons
URL (If applicable)
1 Newspaper
Ad/Website
Nontargeted/broad
community
Opening the
application period
No comments were
received N/A https://www.milpitas.gov/924
/CDBG-Notices
2 Newspaper
Ad/Website
Nontargeted/broad
community
Public Hearing #1
Notice
No comments were
received N/A https://www.milpitas.gov/924
/CDBG-Notices
3 City Council
Meeting City
Public Hearing
#1
Nontargeted/broad
community
50 Attendees
The City Council heard 12
comments from the
public/applicants
N/A https://www.youtube.com/wa
tch?v=BFIWKFaqFeI
4 Public Meeting
(CAC)
Nontargeted/broad
community
25 Attendees
The Community Advisory
Commission (CAC) heard
11 comments from the
applicants. The
commissioners provided
theirfeedback on priorities
and goals the City Council
should consider funding
with CDBG funds.
N/A
https://milpitasca.portal.civiccl
erk.com/event/1604/files/age
nda/3321
5 Newspaper
Ad/Website
Nontargeted/broad
community Public Hearing #2
Notice No comments were received N/A https://www.milpitas.gov/924 /CDBG-Notices
6 City Council
Meeting City
Public Hearing
#2
Nontargeted/broad
community
50 Attendees
The City Council heard 10
comments from the
public/applicants
N/A https://www.milpitas.gov/924/CD
BG-Notices
Table 4 – Citizen Participation Outreach
Will update after May 6, 2025, Public Hearing
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City of Milpitas received an entitlement allocation amount of $592,161. The City will allocate CDBG funds to eligible activities that address the needs identified in the Consolidated Plan. Prior Year resources in the amount of $594,882.86 and current program income of $81,085.24 from a revolving loan fund. Revolving loan funds will be re-allocated to continue the City’s Microenterprise Assistance Grant Program and Rebuilding Together Silicon Valley. Additional Prior Year resources in the amount of $191,094.35 from unused entitlement funding from past years and recent repayments to HUD will be reallocated to new program year. 20% of the program income earned from RL in the current year ($16,217.05/$81,085.20) will be allocated to program administration. The remaining revolving loan funds will be reallocated for use next program year.
Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources: $
Total:
$
CDBG PublicFederal
Admin and Planning
Economic
Development
Housing
Public Improvements
Public Services
$592,161 $0.00
81,085.24
$819,050.96
901,410.96
$1,411,211,96
1,574,657.20
$0.00
Prior Yearresourcesfrom
revolving loan funds will
be re-allocated to RTSV &
MEAP.
Table 5 - Expected Resources – Priority Table
Should the Program Income resources be higher than estimated, the excess funds shall be allocated to the Rehabilitation Loan Program.
Should the Program Income resources be lower than estimated, funds allocated for the Rehabilitation Loan Program will be reduced.
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Should any agency refuse the allocation, excess funds will be reassigned accordingly based on community and City Council Priority.
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Not applicable, the City does not match federal funds.
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There are three parcels controlled by the City. One parcel, located at 1432 S. Main Street, is owned by Milpitas Housing Authority and is approximately 0.9 acres in size. Currently, the parcel is occupied by commercial tenants, but the land is zoned as high-density multi-family residential. In January 2022, City Council directed staff to sell the parcel owned by the Milpitas Housing Authority with the intent that the buyer will develop affordable housing. The sale of this parcel is expected by summer 2023.
The other two parcels, approximately 1.7 acres, are located adjacent to the Milpitas Housing Authority property and is owned by the City of Milpitas. That City parcels are also occupied by commercial businesses but is also zoned for multi-family residential use. Staff is awaiting City Council direction for this parcel.
Discussion
Please see the discussion above.
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Annual Action Plan 15
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order Goal Name StartYear
End
Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Maintain and
Preserve Existing
Housing
2022 2025
Affordable
Housing Citywide
Affordable Housing
Development and
Preservation
$750,882.86 32 25 Homeowner housing
Non-Homeless rehabilitated
Special Needs
2 Affordable Housing
Rental
Rehabilitation
2022 2025
Non-Housing
Community
Development
Citywide
Affordable Housing
Development and
Preservation
$199,999.00 148 Homeowner housing
rehabilitated
3 Community
Funding/Public
Services
2022 2025
Homeless
Citywide Community Services $30,000.00
162 persons assisted - Public
service activities otherthan LMI
housing benefit
Non-Homeless
Special Needs
4 Fair Housing 2022 2025
Affordable
Housing Citywide Community Services $21,000.00
106 persons assisted - Public
service activities otherthan LMI
housing benefit Non-Homeless
Special Needs
5 Public Services for
Children and Youth 2022 2025
Non-Homeless
Special Needs
Citywide Community Services $10,000.00
4 persons assisted - Public service
activities other than LMI housing
benefit Non-Housing
Community Development
6 Public Servicesfor
Seniors 2022 2025
Non-Homeless
Special Needs
Citywide Community Services $30,000.00
40 persons assisted - Public
service activities other than LMI
housing benefit Non-Housing
Community Development
7 Public Services for
Domestic Violence
Support
2022 2025 Non-Homeless Special
Needs Citywide Community Services $18,824.15
52 persons assisted- Public
service activities otherthan LMI
housing benefit
8 Assist
Microenterprises
and Small
Businesses
2022 2025 Non-Housing
Community Development Citywide Economic
Development $368,000.00 40 micro-enterprises assisted
Table 6 – Goals Summary
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Goal Descriptions
1 Goal Name Maintain and Preserve Existing Housing
Goal
Description Homeowner Housing Rehabilitation
2 Goal Name Affordable Housing Rental Rehabilitation
Goal
Description Rental Units Rehabilitated
3 Goal Name Community Funding/Public Services
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 4 Goal Name Fair Housing
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 5 Goal Name Public Services for Children and Youth
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 6 Goal Name Public Services for Seniors
Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 7 Goal Name Public Services for Domestic Violence Support Goal
Description Public service activities other than Low/Moderate Income Housing Benefit 8 Goal Name Public Improvements-Accessibility & Improving Public Facilities Goal
Description Public Facility or Infrastructure Activities for Low/Moderate Income Housing Benefit 9 Goal Name Assist Microenterprises and Small Businesses Goal
Description Businesses Assisted
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Projects
AP-35 Projects – 91.220(d)
Introduction
The Consolidated Plan goals represent high-priority needs for the City of Milpitas and serve as the basis for the strategic actions the City will use to meet these needs. The City of Milpitas only receives Community Development Block Grant (CDBG) funding. If available and recommended in certain circumstances, the City Council may also augment the funds and contributions from local funds, such as the Housing Authority Fund. All the funds mentioned, are in efforts to serve and improve the lives of low- and moderate-income persons in Milpitas.
Projects
# Project Name
1 Catholic Charities of Santa Clara County
2 Child Advocates of Silicon Valley
3 CityTeam
4 City of Milpitas
5 Hope for the Unhoused
6 Next Door Solutions to Domestic Violence
7 Project Sentinel-Fair Housing
8 Project Sentinel-Tenant/Landlord
9 Rebuilding Together Silicon Valley
10 Senior Adults Legal Assistance
11 Silicon Valley Independent Living Center
12 Sourcewise
13 Terrace Gardens
14 YWCA Golden Gate Silicon Valley
15 Program Administration
16 Home Rehabilitation Loan Program
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
Allocation priorities are derived through qualitative research such as surveys, public meetings, public hearings, and other avenues of resident input. The research has impacted the priority needs that address the most vulnerable population in our communities and the City Council has established the priorities to address those underserved needs. The main obstacle is the lack of available funding and lack of flexibility in CDBG funding. As only 15% of the grant is available for public service activities, this severely limits the use of funds on addressing high-priority needs.
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AP-38 Project Summary
Project Summary Information
1 Project Name Catholic Charities of Santa Clara County Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description Investigate and resolve complaintsforseniors and disabled adults in long-term care facilities.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
4 Location Description All long-term care facilities in Milpitas.
Planned Activities
Site visitsto long-term care facilities and nursing homes and provide case management for those clients with
open cases.
2 Project Name Child Advocates of Silicon Valley
Target Area Citywide
Goals Supported Public Services for Children and Youth
Needs Addressed Community Services
Funding CDBG: $10,000
Description Provides court-appointed youths with volunteersto maintain life-long mentorship and guidance.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
4 Location Description Milpitas, CA
Planned Activities The organization will recruit, and train volunteers and provide essential mentors and guidance for youth.
3 Project Name CityTeam
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $5,000
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Description CityTeam’s Hope on Wheelsfood truck provides a warmcooked meal to unhoused individuals.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
50 Location Description Milpitas, CA
Planned Activities Food distribution to the unhoused.
4 Project Name City of Milpitas
Target Area Citywide
Goals Supported Assist Microenterprises and Small Businesses Needs Addressed Economic Development
Funding CDBG: $220,000
Description
The Milpitas Microenterprise Assistance Grant Program
will provide funding to microenterprise businesses.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
40 Location Description Milpitas, CA
Planned Activities Support Milpitas microenterprises.
5 Project Name Hope for the Unhoused
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $5,000
Description
This mobile service center would provide a weekly one
stop shop for unhoused to get food, water, clothing,
essentials (tents, sleeping bag), hygiene kit, device
recharging, etc. It would also provide the unhoused the ability to get assessed (VI-SPDAT), request additional
support such as medical issues (VHHP - Valley Med
Backpack Team), request or get status on case
management items (e.g., ID, Social Security, EBT, GA/VA) Target Date 6/30/2025
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Estimate the number
and type of families
that will benefitfrom
the proposed
activities
40 Location Description Milpitas, CA
Planned Activities Provide essentials to unhoused individuals. 6 Project Name Next Door Solutions to Domestic Violence Target Area Citywide
Goals Supported Public Services for Domestic Violence Support Needs Addressed Community Services
Funding CDBG: $9,412.08
Description
Provide Support Services for survivors of domestic
violence by providing emergency shelter, crisis
counseling,safety strategies, community and systems
advocacy, support groups, and case management.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
37 Location Description Milpitas, CA
Planned Activities
Next Door Solutions provides peer counseling, advocacy, legal help, and support groups. Additionally, Next Door Solutionsto Domestic Violence provides safe emergency
shelter to victims of domestic violence and their children within a confidential and protected environment.
7 Project Name Project Sentinel-Fair Housing
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Community Services
Funding CDBG: $21,000
Description
Milpitas residents and those seeking to reside in Milpitas will have their civil rights protected with
fair housing education, counseling, investigation, and
enforcement actions.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
106
Location Description Milpitas, CA
Planned Activities Handle Fair Housing cases, and provide public presentations and education.
8 Project Name Project Sentinel-Tenant/Landlord
Target Area Citywide
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Goals Supported Community Funding/Public Services
Needs Addressed Community Funding/Public Services
Funding CDBG: $10,000
Description
Through education and counseling, housing providers
(owners and property managers) and tenants will
understand their respective rights and obligations. Rental housing disputes will be resolved through mediation,
conciliation, and empowerment.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
30 Location Description Milpitas, CA
Planned Activities Tenant/landlord dispute resolution through counseling and education.
9 Project Name Rebuilding Together Silicon Valley
Target Area Citywide
Goals Supported Maintain and Preserve Existing Housing
Needs Addressed Affordable Housing Development and Preservation Funding CDBG: $156,000
Description
Funding to provide critical home repairs, rehabilitation, accessibility, and mobility services work to low-income homeowners in Milpitas.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
15 units
Location Description Milpitas, CA
Planned Activities Rehabilitate very low-, low-low-income households at no cost.
10 Project Name Senior Adults Legal Assistance
Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description
Legal services in the form of advice/referrals,
consultations/brief service, and legal representation will be provided to Milpitas elders in areas of law common to SALA’starget population including, but not limited to, the following: Public Benefits; Housing; Elder
Abuse/Domestic Violence; Nursing Homes/Alternatives;
Planning for Incapacity; Consumer/Finance; and Personal Affairs.
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Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
16 Location Description Barbara Lee Center, Phone, or San Jose Office Planned Activities Legal assistance to seniors.
11 Project Name Silicon Valley Independent Living Center Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $10,000
Description
The Housing Service project will assist individuals with disabilities in acquiring the knowledge and skills needed to secure or maintain affordable, accessible housing.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
42 Location Description Barbara Lee Center, Phone, Central Office Planned Activities Provide housing search assistance to LMC Milpitas residents with disabilities at risk of eviction.
12 Project Name Sourcewise
Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description Ensure critical, ongoing meal services and wellness checks for Milpitas’ older low-income adult residents.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
20 Location Description Milpitas, CA
Planned Activities Provide seniors with nutritious, home-delivered meals. 13 Project Name Terrace Gardens Senior Housing – Capital Target Area Citywide
Goals Supported Affordable Housing Rental Rehabilitation Needs Addressed Affordable Housing Development and Preservation Funding $199,999.00
Description Replace “Community Building” and “E” & “F” buildings roofs.
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Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
148
Location Description 186 Beresford Court
Planned Activities Funding will be used to replace three roofs at Terrace Gardens.
14 Project Name YWCA Golden Gate Silicon Valley
Target Area Citywide
Goals Supported Public Services for Domestic Violence Support Needs Addressed Community Services
Funding CDBG: $9,412.07
Description Provide residents with domestic violence supportive services.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
15 Location Description Milpitas, CA
Planned Activities
24-hour Support Line; emergency shelter; emergency
response calls from law enforcement; crisis counseling, individual therapy, and support groups for adults and
children; medical advocacy; transportation; criminal
justice and socialservice advocacy; temporary restraining orders; court accompaniment; and children's
programming.
15 Project Name Program Administration
Target Area Citywide
Goals Supported Program Administration
Needs Addressed Program Administration
Funding CDBG: $97,432.20 113,649.25
Description Program Administration
Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
Program Administration
Location Description Milpitas, CA
Planned Activities Program Administration
16 Project Name Home Rehabilitation Loan Program
Target Area Citywide
Goals Supported Maintain and Preserve Existing Housing
Needs Addressed Affordable Housing Development and Preservation Annual Action Plan 25
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Funding RL: $594,882.86
Description Rehabilitate very low-, low- income households Target Date 6/30/2025
Estimate the number
and type of families
that will benefitfrom
the proposed
activities
6 Location Description Milpitas, CA
Planned Activities Rehabilitate very low-, low- income households Annual Action Plan 26
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Not applicable. The City of Milpitas does not set geographic concentration areas for assistance. No census tracts in the city limits identify any area as a slum. Instead, the City helps fund organizations that provide supportive services to low- and moderate-income residents.
Geographic Distribution
Target Area Percentage of Funds
Milpitas 100%
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically Not applicable.
Discussion
Not applicable.
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City adopted an Affordable Housing Ordinance No. 297 on June 12, 2018. The Affordable Housing Ordinance requires that all new developments over 10 units must construct 15% of the total number of dwelling units to be affordable. For example, a developer wants to build an apartment complex with 20 units. A total of 3 units (15%) will need to be deemed affordable to comply with the City’s Affordable Housing Ordinance. On March 5, 2019, the City established residential and non-residential affordable housing fees. On February 1, 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site housing construction, to help the City meet its Regional Housing Needs Allocation (RHNA) goals, and to add clarity and consistency throughout the ordinance.
In addition to our Affordable Housing Ordinance, the City typically allocates funding resources to Rebuilding Together Silicon Valley Independent and Terrace Gardens. These organizations help support low-income homeowners and renters and seniors stay housed.
One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 163
Special-Needs 0
Total 163
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 163
Acquisition of Existing Units 0
Total 163
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
The City anticipates allocating resources to Rebuilding Together Silicon Valley and Terrace Gardens.
Rebuilding Together Silicon Valley assists low-income homeowners and renters with critical repairs. The resources allocated to Rebuilding Together would serve 26 low-income homeowners and renters in Milpitas, a total of 15 units.
Terrace Gardens is a deed-restricted very-low- and low-income affordable housing seniors’ rental development. The allocation would be for capital repairs to the common area which would benefit 148 affordable housing units.
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Total benefit of these two activities would be 163.
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AP-60 Public Housing – 91.220(h)
Introduction
The City of Milpitas currently does not have any public housing. However, there is a project-based Section 8 property in the City, the Sunnyhills Apartments. The Sunnyhills Apartments is a 171-unit development in which 149 units receive project-based Section 8 vouchers. The project-based Section 8 vouchers subsidize assistance for each unit with the Department of Housing and Urban Development, establishing fair market rent for the area and what the tenant can afford to pay. The goal is to be competitive with the local market thus incentivizing the owner to rent to low-income households.
Actions planned during the next year to address the needs to public housing Not applicable. There is no public housing within the city.
Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not applicable. There is no public housing within the city.
If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not applicable.
Discussion
Not applicable.
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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The County of Santa Clara and the City have designated homelessness as a critical issue. In Santa Clara County’s 2023 Point-in-Time Census & Survey Comprehensive Report, the survey identified a total of 142 unsheltered homeless persons in Milpitas. Notably, there was a 48% decrease in unsheltered homeless persons in Milpitas. The decrease demonstrates that the homelessness crisis in the City is improving. With that being said, the City strives to solve and provide resources to individuals experiencing homelessness. Given the complexity of homelessness, interagency and interregional collaboration is crucial in solving the homeless issue.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
November 10, 2020, the City Council approved and authorized staff to enter into an agreement for homeless outreach, assessment, and street-based case management services with Santa Clara County. A new contract was executed in December 2022 to continue homeless outreach through December 2023.
As of April 2024, the City is preparing to launch a Request for Proposal (RFP) to enter into a new contract for homeless outreach and assessments.
In December 2020, the City Council authorized staff to contract with WeHOPE to provide mobile shower and laundry services in Milpitas. In June 2023, the City Council approved to fund WeHOPE for an additional 3 years.
The City’s Housing team will continue to explore resources that can further benefit the homeless population in Milpitas.
Addressing the emergency shelter and transitional housing needs of homeless persons The City of Milpitas will address emergency shelter and transitional housing needs of homeless persons by continuing to coordinate services between the City’s Police, Building Safety & Housing, and Public Works Departments and our local service providers, such as LifeMoves. The City’s Rent and Mortgage Relief program does allow for emergency housing relief for foster children or homeless families with school age children experiencing temporary homelessness. Funds can be used for obtaining temporary, Annual Action Plan 31
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secure housing (motel, hotel, etc.) followed by additional assistance for rent/deposit relief to move into more permanent housing.
CDBG Funded
• Next Door Solutions to Domestic Violence: Next Door Solutions to Domestic Violence provides client-centered, community-based supportive services for victims of domestic violence and his/her children. The organization also provides undisclosed emergency shelter when requested and needed by the individual and/or family.
• YWCA Silicon Valley (YWCA): YWCA Silicon Valley empowers women and her children to end racism and violence through offering supportive services for self-improvement and undisclosed emergency shelter for short-term to a longer amount of time if needed. YWCA also provides clients referrals to permanent housing if possible, and available.
Other Funded Programs
• The City of Milpitas has an Emergency Motel Stays Program which provides up to three nights of temporary shelter at a Milpitas hotel for unhoused individuals and families. • The City’s Rent and Mortgage Relief program eligible uses include:
o Eviction Protection
o Domestic Violence Relocation
o Child and Family Homelessness Relief
Emergency housing relief for foster children or homeless families with schoolage children experiencing temporary homelessness. Funds can be used for obtaining temporary, secure housing (motel, hotel, etc.) and then be used for rent/deposit relief to move into more permanent housing.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City’s Rent and Mortgage Relief program allows for emergency housing relief for foster children or homeless families with school-age children experiencing temporary homelessness. Funds can be used for obtaining temporary, secure housing (motel, hotel, etc.) followed by additional assistance for rent/deposit relief to move into more permanent housing.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly Annual Action Plan 32
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funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
Milpitas does not currently have an institutional discharge policy. The City collaborates with the Santa Clara County CoC, who recently updated their Quality Assurance Standards to include a homeless discharge coordination policy.
The County CoC endeavors to provide guidance and resources to those released from institutions. The discharge policy includes access to reentry resource centers where, for example, an VI-SPIDAT could be administered. The VI-SPIDAT measures the acuity level of an individual and is used to inform what type of support or housing needs are required. It also serves as the entry point for access to other resources or supportive services, such as residential or outpatient treatment, transitional housing, or emergency shelter access.
CDBG and City Local Funds
• Rent Relief Program: The City’s Rent Relief program began in 2019 and expanded to a Rent and Mortgage Relief program in 2021. The rent relief portion assists with rent/deposit relief, eviction protection, domestic violence relocation, child and family homelessness relief, and section 8 good faith deposits.
• Workforce Housing Rental Assistance Program: Through a California Housing and Community Development (HCD) grant known as the Permanent Local Housing Allocation (PLHA), the City of Milpitas will be funding 50 households at or below 30% of the Area Median Income with a rental subsidy of $645 per month for 24 months.
• Child Advocates of Silicon Valley: Child Advocates connect court-appointed special advocates (CASAs) to foster children. These volunteers must make a commitment to the children for a long-term, many for his or her entire life. The consistent support of CASA is often the only adult who has steadily remained with the child, providing crucial mentorship. • Seniors Adults Legal Assistance (SALA): SALA is committed to providing free legal services to seniors. Legal services that SALA provides range from public benefits, long-term care, alternatives to institutionalization, elder abuse, long-term care insurance, incapacity planning, probate, simple wills, and housing – related to Landlord-Tenant issues. Often, many seniors do not know his or her housing rights or sign over the will of their house without knowing, and with Annual Action Plan 33
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fixed income, many are unable to provide legal help. SALA provides legal help free of charge for these low to extremely low-income seniors.
Discussion
Please see the discussion above.
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:
Along with other jurisdictions in Santa Clara County, the City of Milpitas is facing many obstacles in creating more affordable housing. The many constraints that the City is facing are the limited amount of developable land, government constraints, infrastructure and public facilities constraints, environmental, and financing and construction costs.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will help contribute to future affordable housing projects that will house the homeless.
Affordable Housing Ordinance
On June 12, 2018, the City Council adopted Affordable Housing Ordinance No. 297 which requires that any new development with 10 or more units must include 15% of the units these units as affordable.
The ordinance applies to both rental and ownership developments. In January 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site affordable housing production.
Density Bonus Ordinance
To attract developers to build affordable units, the Density Bonus Ordinance will allow developers the ability to build above their permitted densities in permitted zoning districts in exchange for the construction of affordable units.
Below Market Rate Home Ownership
The City manages a Below Market Rate (BMR) Home Ownership program for first-time, income-qualified homebuyers. Once a unit from the current BMR housing stock becomes available, a qualified applicant procured by lottery will have the ability to purchase a home in Milpitas at one of the various developments throughout the City.
Fair Housing
Milpitas provides CDBG funds to Project Sentinel. Project Sentinel is a reputable organization that provides expertise in fair housing and tenant-landlord disputes. Services include information, referrals, community outreach and education in several languages other than English, investigation, and resolving Annual Action Plan 35
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fair housing complaints. In addition, they provide education and outreach to property owners, and property management to become proactive in their housing policies.
Discussion:
The California Department of Housing and Community Development (HCD) certified the City’s 2023- 2031 Housing Element on May 17, 2023. The adopted 2023-2031 Housing Element states the following actions to remove or ameliorate barriers to affordable housing: build and approve accessory dwelling (ADU) units and expand incentives for ADU production, work with non-profits to rehabilitate mobile and single-family homes, landlord-tenant mediation services, fair housing enforcement, outreach, and education, preservation of at-risk housing, mobile home rent control, analyze impact fees, continue the production of below market rate units and more.
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AP-85 Other Actions – 91.220(k)
Introduction:
This section discusses efforts in addressing the underserved needs, expanding and preserving affordable housing, reducing lead-based paint hazards, developing an institutional structure for delivering housing and community development activities, and planning to enhance coordination between public and private housing and social services agencies.
Actions planned to address obstacles to meeting underserved needs The most significant obstacle to addressing the underserved needs for FY 2024-25 is the lack of sufficient federal, state, and local funds to carry out all the necessary programs, activities, and projects.
The City contributes to meeting underserved needs with other resources and funds, such as:
• The City of Milpitas Affordable Housing Fund is used primarily to increase the number of new affordable housing units. It is funded through fees collected from developers by Affordable Housing Ordinance 297. As an example, the City used these funds to initially fund the Pilot Rent Relief Program the City established in November 2019 and it currently uses these funds for the City’s Emergency Motel Stay Program.
• The City provides loans on an ongoing, as-qualified basis for BMR applicants to qualify for purchasing an available BMR unit.
• Measure A Affordable Housing Bond was approved by voters in November 2016 approving 950 million dollars for the County to address housing needs for the most vulnerable residents, those in extremely low-income households.
• American Rescue Plan Act (ARPA) funds have been allocated to the Rent Relief Program which assists low-and moderate-income individuals with up to $5,000. • In February 2023, the City received its approval letter for its Permanent Local Housing Allocation (PLHA) entitlement. The grant will help cover the homeless outreach and assessment services for the next three years. PLHA will also allow the city to create a Workforce Housing Rental Assistance Program that would offset rent paid by the tenant for a period of greater than 6 months. To qualify, tenants must have a household income of 30% AMI or below. • In September 2022, the City Council accepted Assemblymember Lee’s one-time state funding request, including $1,500,000 for homelessness prevention and unhoused services. While the allocation of the homeless prevention and unhoused programs will be funded, the original request included the continuation of the mobile shower and laundry services, additional rent relief funds, and the establishment of a Milpitas Resource Center.
Actions planned to foster and maintain affordable housing The City has taken proactive steps to help decrease the barriers to affordable housing through the following resolutions/ordinances:
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Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will consider contributing to future affordable housing projects that will house the homeless. The City is in discussion to create its first 100% permanent supporting housing project in Milpitas.
Affordable Housing Ordinance
On June 12, 2018, the City Council adopted Affordable Housing Ordinance No. 297 which requires that any new development with 10 or more units must include 15% of the units these units as affordable.
The ordinance applies to both rental and ownership developments. In January 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site affordable housing production. The City Council also adopted changes to add clarity and consistency throughout the ordinance.
Density Bonus Ordinance
To attract developers to build affordable units, the Density Bonus Ordinance will allow developers the ability to build above their permitted densities in permitted zoning districts in exchange for the provision of affordable units in the development.
Below Market Rate Ownership
The City manages a Below Market Rate (BMR) Home Ownership program for first-time, income-qualified homebuyers. Once a unit from the current BMR housing stock becomes available, the homebuyer will have the ability to purchase a home in Milpitas at one of the various developments throughout the City.
For qualified households, the City also provides a loan of up to $50,000.
Fair Housing
Milpitas provides CDBG funds to Project Sentinel. Project Sentinel is a reputable organization that provides expertise in fair housing and tenant-landlord disputes. Services include information, referrals, community outreach and education in several languages other than English, investigation, and resolving fair housing complaints. In addition, they provide education and outreach to property owners, and property management to become proactive in their housing policies.
Actions planned to reduce lead-based paint hazards
The County of Santa Clara has received funding from the State’s Department of Health Service and the Federal Government for the Center for Disease Control to implement a Childhood Lead Poisoning Prevention Program. The funded programs include community outreach screens, case management, and public education to inform low-to-moderate income and older communities. The project will then follow Annual Action Plan 38
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up with environmental testing, lead-based education, blood-lead testing for children, hazard reduction grants, and follow up with monitoring and testing.
Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD-Based Paint regulations, which outlines the required states of abatement and remediation for rehabilitation projects. In addition, the City publicizes and identifies lead-based hazards and older residential projects through its Code Enforcement Division and Building Department.
Home rehabilitation projects that are federally funded also require testing for lead-based paints.
Residential structures not meeting lead-based paint regulations will go through the process of abatement and remediation of lead-based hazards.
Actions planned to reduce the number of poverty-level families The City of Milpitas will follow these actions:
• Work with non-profit housing developers to fund and provide more affordable housing opportunities to address the housing crisis and needs of very low and low-income households. • Provide funding and supportive services to prevent very low-income persons and families from becoming homeless and assist them in ending the cycle of homelessness. Programs such as the Rent Relief Program and the Workforce Housing Rental Assistance Program (WHRAP) help poverty-level families stay housed.
• Provide funding for a variety of services and referrals to assist people in obtaining access to public assistance to prevent poverty. This is typically done through funding various non-profit organizations.
Actions planned to develop institutional structure
The City is striving to improve intergovernmental and private sector cooperation to synergize efforts and resources and develop new revenues for community service needs and the production of affordable housing. Collaborative efforts include:
• Regular monthly meetings between entitlement jurisdictions at the CDBG Coordinators Meeting and Regional Housing Working Group
• Joint jurisdiction Request for Proposals and project review committees • Coordination on project management for projects funded by multiple jurisdictions.
Actions planned to enhance coordination between public and private housing and social service agencies
The City benefits from a strong jurisdiction and region-wide network of housing and community development partners, such as the County and the CoC. To improve intergovernmental and private sector cooperation, the City will continue to participate with other local jurisdictions and developers in Annual Action Plan 39
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sharing information and resources.
Discussion:
Please see the discussion above.
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:
The City of Milpitas returned $149,337.74 to the line of credit. Funds will be reprogrammed in FY 2024-
25. Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
$0
3. The amount of surplus funds from urban renewal settlements $0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a priorstatement or plan. $149,337.74
5. The amount of income from float-funded activities $0 Total Program Income $149,337.74
Other CDBG Requirements
1. The amount of urgent need activities $0
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City of Milpitas
DRAFT CONSOLIDATED PLAN
Fiscal Year 2022-2025
Substantial Amendment Draft for May 6, 2025
Demo
Consolidated Plan
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MILPITAS 1
Executive Summary
ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of Milpitas is located in Santa Clara County and is the fifth largest city within the County with a population of 71,533. Milpitas encompasses an area of approximately 18 square miles and is the home to numerous high-tech companies located in the heart of Silicon Valley. As of 2022, Santa Clara County has one of the highest median incomes in the nation at $151,300 for a family of four. However, many low- and moderate-income residents within the County and City of Milpitas cannot afford the high cost of living required within San Francisco Bay Area.
Every three to five years as required by Department of Housing and Urban Development (HUD), the City of Milpitas must prepare a Consolidated Plan outlining the strategies used to meet a variety of housing and non-housing community needs. The preparation of Milpitas three-Year Consolidated Plan provides the analysis and financial resources to address the housing and non-housing community services of those residents that require assistance in housing and a variety of public services to fit their specific needs.
The Consolidated Plan covers a three-year period, which included maximum citizen participation through public consultation meetings, request for statistical data, research and information to be incorporated into the plan. Notices were provided in the local Milpitas Post and City’s Website.
Presently, City of Milpitas only receives Community Development Block Grant (CDBG) fundsfrom the Department of Housing and Urban Development. The Consolidated Plan links identified needs in the community to the federal and local resources available to address those needs.
The City of Milpitas’ Building Safety and Housing department is the lead agency responsible for the preparation of the Consolidated Plan. The Consolidated Plan was prepared with the cooperation and consultation from numerous agencies, organizations,socialservice providers, housing providers, nonprofit groups and members of the general public.
2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview
The objectives and outcomes identified in this Consolidated Plan addressthe housing and community development needs in Milpitas. The objectives address these priority needs:
• Need: Affordable Housing Development and Preservation • Maintain and Preserve Existing Housing
• New Affordable Housing
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• Affordable Housing Rental Rehabilitation
• Need: Community Services
• Community funding/public services
• Public services for special needs populations
• Public services for low- and moderate-income residents at risk of eviction. • Fair Housing
• Public services for Children and Youth
• Public services for Seniors
• Public service for Domestic Violence Support
• Need: Community, Public, and Neighborhood Sustainability • Public improvementsincluding accessibility and improving public facilities. • Need: Economic Development
• Assist Microenterprises and Small Businesses
• Explore the use of HUD Section 108 Loan Guarantee Program
3. Evaluation of past performance
The City is responsible for ensuring compliance with all rules and regulations associated with the CDBG entitlement grant program. The City’s Annual Action Plans and Consolidated Annual Performance and Evaluation Reports (CAPER) have provided many details about the goals, projects and programs completed by the City over the past five years. A review of past consolidated annual performance and evaluation reports reveals a strong record of performance in the use of CDBG funds.
The City will meet or exceed the quantitative goals and objectives of its previous Consolidated Plan. The process implemented by the City has been effective with an annual evaluation of funding allocation and a bi-annual review of funding priorities. The City recognizes that the evaluation of past performance is important to ensure the City is implementing activities effectively.
4. Summary of citizen participation process and consultation process The City initiated the citizen participation process in November 2021 by distributing a Consolidated Plan Community Survey to residents in Milpitas. In December, at the Community Advisory Commission (CAC) meeting, the City invited residents and potential CDBG stakeholders to attend and provide public comment on how they feel CDBG funds should be prioritized in the upcoming FY 22-25 Consolidated Plan.
Over 80 different agencies, organizations, social service providers, housing providers, non-profits groups, and members of the general public were contacted to participate in the public meetings to receive input and feedback on the preparation of the three-Year Consolidated Plan. The city held public meetings on December 1, 2021, and March 3, 2022, and public hearings on April 5 and June 14, 2022.
The City held a public meeting with the Community Advisory Commission (CAC) on March 2, 2022 to review applications and hear applicant presentations. The CAC made their recommendationsfor funding to the City Council. Nineteen (19) public comments were heard from prospective applicants
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summarizing their proposed activities and how their activities would benefit Milpitasresidents.
On March 4, 2022, the City placed an advertisement in the Milpitas post for the April 5 and May 3, 2022 City Council meetings. The notice of public hearing is to review funding applications for the FY22-25 Consolidated Plan and FY22-23 CDBG funding year.
On April 1, 2022, the City posted the draft FY22-25 Consolidated Plan and draft FY22-23 Annual Action Plan on its website to provide opportunitiesfor public comment. The documents were posted at this url:
http://www.ci.milpitas.ca.gov/milpitas/departments/federalprogram-community-development-blockgrant-cdbg/.
On April 5, 2022, the City Council conducted a Public Hearing to Discuss the FY2022-25 Consolidated Plan goals and funding allocations for FY2022-23 Community Development Block Grant and corresponding Annual Action Plan. Twelve (12) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
The CDBG allocations were published on May 13, 2022. After the CDBG allocations were published, the City notified its residents and active CDBG community that the second public hearing to discuss the FY2022-25 Consolidated Plan goals and funding allocations for FY2022-23 Community Development Block Grant and corresponding Annual Action Plan would be held on June 14, 2022.
On June 14, 2022, the City held the second public hearing. Nine (9) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
5. Summary of public comments
At the December 1, 2021, Community Advisory Commission meeting, staff provided a brief presentation on the fiscal year 2022-2025 CDBG Consolidated Plan process, including an overview of the results of the Consolidated Plan Community Survey, and a timeline of events for the upcoming fiscal year. Seven consultants from various public and private agencies that provide housing, health services, and other social services provided comments to the Commission. One member of the community provided public comment to the Commission in support of the services discussed during the meeting.
On March 2, 2022, the CAC received a staff presentation on, as well an overview of, the 23 simplified applications received for CDBG funding. The Commission heard 19 comments from the applicants. Each Commissioner then provided their feedback on priorities and goals the Council should consider funding with CDBG funds.
On April 5, 2022, the City Council conducted a Public Hearing to Discuss the FY2022-25 Consolidated Plan goals and funding allocations for FY2022-23 Community Development Block Grant and corresponding Annual Action Plan. Twelve (12) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
On June 14, 2022, the City held the second public hearing. Nine (9) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
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6. Summary of comments or views not accepted and the reasons for not accepting them All comments were accepted. Please see Exhibit C for comments.
7. Summary
It is the City’s intent that the FY23-27 Consolidated Plan will help improve the quality of life for the residents in the City of Milpitas. By providing residents and stakeholders with the ability to communicate how the CDBG funds should be allocated and prioritized, we believe the CDBG funds will be allocated in the best interest of the City’s low- and moderate-income residents.
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The Process
PR-05 Lead & Responsible Agencies 24 CFR 91.200(b)
1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator MILPITAS Housing
Table 1 – Responsible Agencies
Narrative
The Building Safety and Housing Department serves as the lead agency in the preparation of the Consolidated Plan as well as the administration of the CDBG program. Per federal law, the preparation of the Consolidated Plan and Annual Action Plan is required by the Department of Housing and Urban Development (HUD). Both the Consolidate Plan and the first-year annual action plan must delineate the priorities and strategies for the use of federal funds.
Every three to five years, as required by HUD, the City of Milpitas must prepare a Consolidated Plan outlining the strategies used to meet a variety of housing and non-housing community needs. It has come to the City’s attention that every other jurisdiction in the region is on the same Consolidated Plan timeline, except Milpitas. Therefore, Milpitas will be submitting a three-year Consolidated Plan in order to align our Consolidated Plan timeline with the rest of region. The preparation of Milpitas three-year Consolidated Plan providesthe analysis and financial resourcesto addressthe housing and non-housing community services of those residentsthat require assistance in housing and a variety of public services to fit their specific needs.
Consolidated Plan Public Contact Information
Robert Musallam
Housing and Neighborhood Services Administrator
City of Milpitas
455 E. Calaveras Blvd.
Milpitas, CA 95035
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PR-10 Consultation – 91.100, 91.110, 91.200(b), 91.300(b), 91.215(I) and
91.315(I)
1. Introduction
The City of Milpitas requested a number of consultations with a multitude of local non-profit organizations, variousjurisdictions, and otherstakeholders in the development of the Consolidated Plan.
Milpitas conducted four (4) separate public meetings to obtain public input and comments on the preparation of the Consolidated Plan. meetings were conducted in different areas of the City in different times of the day. The City of Milpitas has reached out to the Santa Clara County Housing Authority and the Office of Supportive Housing, as well as surrounding jurisdictions for their input to the Cityâ¿¿s CDBG program. Milpitas also consulted with a wide variety of social service agencies that provide housing and support services to special needs groups in an effort to update data and information for the needs section of the Consolidated Plan. Finally, Milpitas along with the County of Santa Clara and other local jurisdictions held weekly meetings during the past three years to work together on sections of the Consolidated Plan which deal with regional issues such as fair housing and homelessness.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).
As mentioned, the City participates in a weekly meeting with all local jurisdictions to discuss general housing, homelessness, and CDBG related issues. These issues are core to the consultation required by the Consolidated Plan.
City staff continues to maintain dialogue with all service providers, public and private, to ascertain if there are any areas in which the City can partner with the organization to enhance services or if the City can connect service providers for better coordination of service deliveries.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The Santa Clara County Continuum of Care (CoC) is a multi-sector group ofstakeholders guiding the implementation of the Countyâ¿¿s housing and service system to meet the need and prevent homelessness in the county with the ultimate goal to end homelessness.
The Continuum of Care strategy includes permanent housing, emergency shelter with outreach and assessmentservices, transitional housing with supportservices, and prevention services. These services exist in Santa Clara County, but not in sufficient numbers to address the need. The County of Santa Clara, in collaboration with the entitlement jurisdictions, believe that strengthening the Continuum of Care on a regional basis will effectively address the needs of homeless people in individual cities and
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avoiding duplication ofservices, and increase the cost effectiveness.
In October 2020, the City of Milpitas participated in the preparation of the Community Plan to End Homelessness in Santa Clara County. The Plan identifies strategies to address the needs of homeless persons in the county, including chronically homeless individuals and families, families with children, veterans, and unaccompanied youth. Additionally, it also intended to address the needs of person at risk of homelessness.
In December 2020, the City Council directed staff to proceed with a pilot program to provide weekly hot shower and laundry services to the unhoused residents of Milpitas. The City will be using a nonprofit service provider, WeHOPE, to operate the Dignity on Wheels program, which includes mobile shower, mobile laundry, and connecting unhoused residents with resources.
In November 2020, the City Council authorized a revenue agreement with the County of Santa Clara in the amount of $200,000 per year for the County to provide street outreach, assessment, and case management services for unhoused residents in Milpitas via their Homeless Engagement and Assessment Team (HEAT). The HEAT team focusesfirst on connecting clients with mental health service providers to stabilize them before assisting with a housing plan In December 2020, the City Council directed staff to proceed with a pilot program to provide weekly hot shower and laundry services to the unhoused residents of Milpitas. The City will be using a nonprofit service provider, WeHOPE, to operate the Dignity on Wheels program, which includes mobile shower, mobile laundry, and connecting unhoused residents with resources.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City of Milpitas does not receive Emergency Shelter Grant (ESG) funding however the City participates with the CoC to address homeless issues. Â
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities
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Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization REBUILDING TOGETHER SILICON VALLEY Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities
Whatsection of the Plan was addressed
by Consultation?
Housing Need Assessment
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Forum where staff
solicited input for community needs and priorities.
Agency/Group/Organization Project Sentinel, Inc.
Agency/Group/Organization Type Service-Fair Housing
Whatsection of the Plan was addressed
by Consultation?
Homeless Needs- Families with children
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Forum where staff
solicited input for community needs and
priorities.Agency attended Community Advisory
Commission meeting for community input for the
Consolidated Plan Update and CDBG input. The
organization provided input and prioritizing needs
within the community.
3 Agency/Group/Organization Housing Authority of Santa Clara County Agency/Group/Organization Type Housing
PHA
Whatsection of the Plan was addressed
by Consultation?
Housing Need Assessment
Public Housing Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Staff consulted with a representative of the
Housing Authority to discuss Housing Authority
challenges, trends in housing concerns from the
Housing Authoritys perspective and determine
potential areas where the City can partner with the
Housing Authority.
4 Agency/Group/Organization CATHOLIC CHARITIES OF SANTA CLARA COUNTY Agency/Group/Organization Type Services - Housing
Services-Elderly Persons
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Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
5 Agency/Group/Organization Child Advocates
Agency/Group/Organization Type Services-Children
Services-Health
Services- Victims
Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
6 Agency/Group/Organization City of Milpitas Parks and Recreation Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services- Narrowing the Digital Divide
Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
7 Agency/Group/Organization LifeMoves
Agency/Group/Organization Type Services-homeless
Whatsection of the Plan was addressed
by Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
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How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
8 Agency/Group/Organization Pragnya
Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
9 Agency/Group/Organization MUSD, Milpitas Family Literacy Project Agency/Group/Organization Type Services-Children
Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended a public meeting for community
input for the Consolidated Plan Update and CDBG
input. The organization provided input and
prioritizing needs within the community.
10 Agency/Group/Organization Next Door Solutions to Domestic Violence Agency/Group/Organization Type Services-Victims of Domestic Violence Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
11 Agency/Group/Organization SENIOR ADULTS LEGAL ASSISTANCE Agency/Group/Organization Type Services-Elderly Persons
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Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
12 Agency/Group/Organization Silicon Valley Independent Living Center Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities
Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
13 Agency/Group/Organization The Health Trust
Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities
Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
14 Agency/Group/Organization YWCA
Agency/Group/Organization Type Housing
Services-Children
Services-Victims of Domestic Violence
Services-Health
Whatsection of the Plan was addressed
by Consultation?
Homeless Needs- Families with children
Non-Homeless Special Needs
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How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
15 Agency/Group/Organization TERRACE GARDENS SENIOR HOUSING PROJECT Agency/Group/Organization Type Housing
Services-Elderly Persons
Whatsection of the Plan was addressed
by Consultation?
Housing Need Assessment
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency attended Community Advisory Commission
meeting for community input for the Consolidated
Plan Update and CDBG input. The organization
provided input and prioritizing needs within the
community.
16 Agency/Group/Organization City of Milpitas Planning and Neighborhood Services
Agency/Group/Organization Type Agency - Emergency Management Whatsection of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
How wasthe Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Housing staff conducted a one on one meeting
with the City's Emergency Management
Coordinator. The coordinator expressed a desire to
more regularly attend community meetings to
provide guidance on various issues regarding
community emergency response.
Identify any Agency Types not consulted and provide rationale for not consulting The City did not speak with the County of Santa Clara Office of Emergency Management and Santa Clara Valley Water District. The primary rationale was the lack of staff resources. The City of Milpitas had only one full time employee in the entire housing division from October 2021 – April 2022. The City’s primary reason for producing a three-year Consolidated Plan was to align our Consolidated Plan start and end dates with the other cities in our region. Further, we’d ensure that any future Consolidated Plan would be created in collaboration with those regional partners and as those partners allocate resources to hire consultants that produce a Consolidated Plan, Milpitas would similarly contribute.
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Other local/regional/state/federal planning efforts considered when preparing the Plan Name of
Plan
Lead
Organization
How do the goals of your Strategic Plan overl
Continuum
of Care
Regional
Continuum
of Care
Council
The CoC works to alleviate the impact of homelessness in the community through the cooperation and collaboration of socialservice Plan goal to support activities to end homelessness.
City of
Milpitas
Housing
Element
City of
Milpitas
Housing Element serves as a policy guide to help the City meet its existing and future housing needs. This effort aligns with the Strat of affordable housing.
Table 3 – Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))
The City meets weekly with our regional partners on a Housing CDBG Coordinator's meeting. The purpose of these meetings is to receive updates on local initiatives and to receive timely guidance on any CDBG/Housing related issues we're experiencing.
Narrative (optional):
Santa Clara County Association of Planning Officials (SCAPPO) is a regional meeting for local planning officials to attend, cooperate, and coordinate with one another on regional issues. Itemsrelated to the consolidated plan are commonly discussed.
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PR-15 Citizen Participation – 91.105, 91.115, 91.200(c) and 91.300(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City initiated the citizen participation process in November 2021 by distributing a Consolidated Plan Community Survey to residents in Milpitas. In December, at the Community Advisory Commission (CAC) meeting, the City invited residents and potential CDBG stakeholdersto attend and provide public comment on how they feel CDBG funds should be prioritized in the upcoming FY 22-25 Consolidated Plan.
Over 80 different agencies, organizations, social service providers, housing providers, non-profits groups, and members of the general public were contacted to participate in the public meetings to receive input and feedback on the preparation of the three-Year Consolidated Plan. The City held public meetings on December 1, 2021 and March 3, 2022 and public hearings on April 5 and June 14, 2022.
The CAC is a publicly noticed meeting that the community can attend. Seven organizations and one resident attended and provided input.
The City did not publish the notices of public hearings in any alternate languages to accommodate residents with limited English proficiency. The City is planning to begin publishing the notices in alternate languages during the program year.
Update:
The City published notifications of upcoming public meetingsfor the the amended FY22-25 Consolidated Plan and the draft FY22-23 Annual Action Plan on March 31, 2023 to reprogram two activities from PY 20 to PY 22.
Per the City’s adopted Citizen Participation Plan, the City is to allow a 30-day public review and comment period for the Annual Action Plan. The City has published notifications of upcoming public hearings and the 30-day public review comment period in the local newspaper, on its CDBG webpage, and via email blaststo stakeholders. The City held two advertised public hearings on April 18, 2023, and May 2, 2023. The Action Plan 30-day public review comment period occurred from March 31, 2023, through May 2, 2023.
On April 18, 2023, the City Council conducted a Public Hearing to Discussthe substantial amendment to the FY2022-25 Consolidated Plan goals and funding allocations for FY2023-24 Community Development Block Grant and corresponding Annual Action Plan. Six (6) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
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On May 2, 2023, the City held the second public hearing. Seven (7) public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.
A schedule of meetings for the development, input review and recommendations that created the Consolidated Plan are as follows:
The City published notifications of the upcoming public hearing meeting to discuss a substantial amendment to the FY22-25 Consolidated Plan goals and funding allocations for the FY24-25 Annual Action Plan on December 6, 2024. The public comment period is from December 6, 2024- January 20, 2025, abiding by our Citizen’s Participation Plan. The public hearing will take place January 21st to consider a substantial amendment to the Con Plan.
Staff held a public hearing on Tuesday, February 4, 2025, to discuss substantial amendments to the 2022-25 Consolidated Plan and the 2024-25 Annual Action Plan. The Council approved the closure of the Home Rehabilitation Loan Program, but did not move forward staff’s recommendation for the substantial amendment. Instead, the Council requested that staff return to a future meeting with additional options for the use of the revolving loan fund balance. Staff is requesting Council approval on a substantial amendment to the Plan, to convert the City’s entire revolving loan fund balance to program income. Staff will hold a public hearing on Tuesday, May 6, 2025, to discuss substantial amendments to the 2022-25 Consolidated Plan and the 2024-25 Annual Action Plan.
Citizen Participation Outreach
Sort O
rder
Mode of O
utreach
Target of O
utreach
Summary of
response/att
endance
Summary of
commentsr
eceived
Summary of c
omments not
accepted
and reasons
URL (If applicable)
1 Newspaper
Ad
Nontargeted/br
oad
community
Opening the
application
period
No
comments
were
received
n/a
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Sort O
rder
Mode of O
utreach
Target of O
utreach
Summary of
response/att
endance
Summary of
commentsr
eceived
Summary of c
omments not
accepted
and reasons
URL (If applicable)
2 Internet
Outreach
Nontargeted/br
oad
community
32 responses The City
created a
Consolidate
d Plan
community
survey to
obtain
citizen and
stakeholder
input and
comments
for the
developmen
t of the
Consolidate
d Plan. A
total of 32
responses
were
received.
n/a https://www.ci.milpitas.ca.gov/wpcontent/uploads/2021/12/2022-2025-communitydevelopment-block-grant_results.pdf
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3 Public
Meeting
Nontargeted/br
oad
community
20 attendees Seven
consultants
from various
public and
private
agencies
that provide
housing,
health
services,
and other
social
services
provided
comments
to the
Commission
. One
member of
the
community
provided
public
comment to
the
Commission
in support
of the
services
discussed
n/a https://www.milpitas.gov/_pdfs/Commissions/cac/2
021/120121/minutes.pdf
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Sort O
rder
Mode of O
utreach
Target of O
utreach
Summary of
response/att
endance
Summary of
commentsr
eceived
Summary of c
omments not
accepted
and reasons
URL (If applicable)
during the
meeting.
4 Public
Meeting
Nontargeted/br
oad
community
10 Attendees No
comments
were
received
n/a https://www.milpitas.gov/_pdfs/Commissions/cac/2
022/020222/minutes.pdf
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5 Public
Meeting
Nontargeted/br
oad
community
30 Attendees The
Commission
heard 19
comments
from the
applicants.
Each
Commission
er then
provided
their
feedback on
priorities
and goals
the Council
should
consider
funding with
CDBG funds.
One public
comment
requested
consideratio
n for
disabled
individuals
when
considering
upgrades to
n/a https://www.milpitas.gov/_pdfs/Commissions/cac/2
022/030222/minutes.pdf
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Sort O
rder
Mode of O
utreach
Target of O
utreach
Summary of
response/att
endance
Summary of
commentsr
eceived
Summary of c
omments not
accepted
and reasons
URL (If applicable)
the City
parks.
6 Newspaper
Ad
Nontargeted/br
oad
community
Public
Hearing
Notice for
City Council
Meetings
No
comments
were
received
n/a https://www.milpitas.gov/milpitas/departments/fed
eral-program-community-development-block-grantcdbg/
7 Public
Hearing
Nontargeted/br
oad
community
50 attendees The
Commission
heard 12
comments
from the
applicants.
Each
Commission
er then
provided
their
feedback on
priorities
and goals
the Council
should
consider
funding with
CDBG funds.
n/a https://www.milpitas.gov/_pdfs/council/2022/04052
2/Minutes.pdf
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Sort O
rder
Mode of O
utreach
Target of O
utreach
Summary of
response/att
endance
Summary of
commentsr
eceived
Summary of c
omments not
accepted
and reasons
URL (If applicable)
8 Internet
Outreach
Nontargeted/br
oad
community
Draft AAP No
comments
were
received
n/a https://www.milpitas.gov/milpitas/departments/fed
eral-program-community-development-block-grantcdbg/
9 Public
Hearing
Nontargeted/br
oad
community
50 attendees The
Commission
heard 9
comments
from the
applicants.
Each
Commission
er then
provided
their
feedback on
priorities
and goals
the Council
should
consider
funding with
CDBG funds.
n/a
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Sort O
rder
Mode of O
utreach
Target of O
utreach
Summary of
response/att
endance
Summary of
commentsr
eceived
Summary of c
omments not
accepted
and reasons
URL (If applicable)
10 Public
Meeting
Nontargeted/br
oad
community
50 Attendees The City
Council
heard 6
comments
from the
public/appli
cants. Public
Hearing #1
April 18,
2023
https://videoplayer.telvue.com/player/dTXM3OZITA
NmzQvZu4BhyIBu4T2mE7m/media/793702?fullscreen=false&showta bssearch=true&autostart=false
11 Newspaper
Ad
Nontargeted/bro
ad
community
Public Hearing
Notice.
No
comments
were
received.
N/A
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12 Public Hearing
Nontargeted/bro
ad
community Will be updated after public hearing meeting on January 21, 2025
Table 4 – Citizen Participation Outrea
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Needs Assessment
NA-05 Overview
Needs Assessment Overview
Located at the southern end of the San Francisco Bay, the City of Milpitas has become an integral part of highâ¿tech Silicon Valley since becoming incorporated in 1954. Per available 2020 census data, Milpitas has an estimated population of 80,273 . The City is a strong employment center with a diverse population, quality schools, conveniently located neighborhood parks, and a variety of retail options.
Milpitas is often called the “Crossroads of Silicon Valley” with most of its 13.6 square miles of land situated between two major freeways(Iâ¿880 and Iâ¿680),state route 237, and a county expressway.
The City is served by Valley Transportation Authority (VTA) light rail and a BART extension that opened in 2020.
With the resurgence of the Silicon Valley economy, real estate has experienced dramatic price increase, with Milpitas being no exception. Milpitas has experienced a massive surge in residential building activity in recent years, with a considerable increase in residential permit applications, development entitlements, and new construction. In large part, these changes have been brought on by the adoption of two Specific Plans for areas adjacent to an existing VTA station and the City’s BART station. The increased development potential that was made possible by these Specific Plans has prompted the conversion of areas once dominated by vacant and underutilized land and aging and obsolete industrial space into highâ¿density transitâ¿oriented development to meet the heightened demand for housing.
Methodology
The majority of data utilized is provided by HUD for the purpose of preparing the Consolidated Plan.
HUD periodically receives custom tabulations of data from the U.S. Census Bureau that are largely not available through standard Census products. Known as the Comprehensive Housing Affordability Strategy (CHAS) data, it demonstrates the extent of housing problems and housing needs, particularly for low income households. The CHAS data is used by local governments to plan how to spend HUD funds, and may also be used by HUD to distribute grant funds.
When CHAS data is not available or appropriate, other data is utilized, including 2010 and 2020 U.S.
Census data and American Community Survey (ACS) 2013-2017 five-year estimates. While ACS one-year estimates provide the most current data, this report utilizes five-year estimates as they reflect a larger sample size and are considered more reliable and precise.
Federal funds provided under the Community Development Block Grant (CDBG) entitlement program are primarily concerned with activities that benefit low-and moderate-income (LMI) households whose incomes do not exceed 80 percent of the area median family income (AMI), as established by HUD, with adjustments for smaller or larger families. HUD utilizes three income levels to define LMI households:
• Extremely low income: Households earning 30 percent or less than the AMI (subject to specified adjustments for areas with unusually high or low incomes) • Very low income: Households earning 50 percent or less than the AMI (subject to specified
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adjustments for areas with unusually high or low incomes) • Low and moderate income: Households earning 80 percent or less than the AMI (subject to adjustments for areas with unusually high or low incomes or housing costs)
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NA-10 Housing Needs Assessment - 24 CFR 91.205 (a,b,c)
Summary of Housing Needs
Of the total 21,919 households in Milpitas, approximately 35 percent of City’s households are LMI, with incomes ranging from 0-80% AMI:
• Thirteen percent of households (2,940) have incomes between 0-30% AMI • Ten percent of households(2,175) have incomes between 30-50% AMI • Twelve percent of households(2,550) have incomes between 50-80% AMI Demographics Base Year: 2009 Most Recent Year: 2017 % Change Population 65,371 75,500 15%
Households 18,379 21,920 19%
Median Income $92,205.00 $110,752.00 20%
Table 5 - Housing Needs Assessment Demographics
Data Source: 2000 Census (Base Year), 2013-2017 ACS (Most Recent Year) Number of Households Table
0-30%
HAMFI
>30-50%
HAMFI
>50-80%
HAMFI
>80-100%
HAMFI
>100%
HAMFI
Total Households 2,940 2,175 2,550 2,314 11,940
Small Family Households 960 1,075 1,395 1,319 7,785
Large Family Households 250 290 530 490 1,525
Household contains at least one
person 62-74 years of age 684 635 570 555 2,050
Household contains at least one
person age 75 or older 700 360 430 260 535
Households with one or more
children 6 years old or younger 385 365 524 434 2,174
Data
Source:
2013-2017 CHAS
Table 6 - Total Households Table
Co
OM
H
1 Demo
ousing Needs Summary Tables
. Housing Problems (Households with one of the listed needs) Renter Owner
0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total 0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total
NUMBER OF HOUSEHOLDS
Substandard
Housing -
Lacking
complete
plumbing or
kitchen
facilities 20 10 15 10 55 10 10 0 0 20
Severely
Overcrowded -
With >1.51
people per
room (and
complete
kitchen and
plumbing) 30 35 100 30 195 0 20 10 10 40
Overcrowded -
With 1.01-1.5
people per
room (and
none of the
above
problems) 265 170 295 180 910 20 50 90 210 370
Housing cost
burden greater
than 50% of
income (and
none of the
above
problems) 825 400 45 0 1,270 720 295 215 65 1,295
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Renter Owner
0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total 0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total
Housing cost
burden greater
than 30% of
income (and
none of the
above
problems) 120 320 570 265 1,275 180 245 360 470 1,255
Zero/negative
Income (and
none of the
above
problems) 210 0 0 0 210 94 0 0 0 94
Data
Source:
2013-2017 CHAS
Table 7 – Housing Problems Table
2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen or complete plumbing, severe overcrowding, severe cost burden) Renter Owner
0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total 0-
30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total
NUMBER OF HOUSEHOLDS
Having 1 or more of
four housing
problems 1,135 615 450 220 2,420 750 375 315 285 1,725
Having none of four
housing problems 265 460 875 650 2,250 475 730 910 1,159 3,274 Household has
negative income, but
none of the other
housing problems 210 0 0 0 210 94 0 0 0 94
Data
Source:
2013-2017 CHAS
Table 8 – Housing Problems 2
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3. Cost Burden > 30%
Renter Owner
0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
Total 0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
Total
NUMBER OF HOUSEHOLDS
Small Related 470 600 490 1,560 275 265 270 810
Large Related 175 195 155 525 70 65 115 250
Elderly 390 59 25 474 410 215 150 775
Other 160 75 145 380 165 35 95 295
Total need by
income
1,195 929 815 2,939 920 580 630 2,130
Table 9 – Cost Burden > 30%
Data
Source:
2013-2017 CHAS
4. Cost Burden > 50%
Renter Owner
0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
Total 0-30%
AMI
>30-
50%
AMI
>50-
80%
AMI
Total
NUMBER OF HOUSEHOLDS
Small Related 420 305 40 765 245 125 60 430
Large Related 120 85 10 215 60 15 10 85
Elderly 300 30 0 330 280 150 115 545
Other 150 35 10 195 150 15 45 210
Total need by
income
990 455 60 1,505 735 305 230 1,270
Table 10 – Cost Burden > 50%
Data
Source:
2013-2017 CHAS
5. Crowding (More than one person per room)
Renter Owner
0-
30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total 0-
30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total
NUMBER OF HOUSEHOLDS
Single family
households 219 125 320 170 834 20 50 45 115 230
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Renter Owner
0-
30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total 0-
30%
AMI
>30-
50%
AMI
>50-
80%
AMI
>80-
100%
AMI
Total
Multiple,
unrelated family
households 25 80 75 25 205 0 20 55 105 180
Other, non-family
households 50 0 10 15 75 0 0 0 0 0
Total need by
income
294 205 405 210 1,114 20 70 100 220 410
Table 11 – Crowding Information – 1/2
Data
Source:
2013-2017 CHAS
Renter Owner
0- >30- >50- Total 0- >30- >50- Total
30% 50% 80% 30% 50% 80%
AMI AMI AMI AMI AMI AMI
Households with
Children Present 0 0 0 0 0 0 0 0
Table 12 – Crowding Information – 2/2
Data Source
Comments:
Describe the number and type of single person households in need of housing assistance.
Elderly and/or disabled populations tend to experience greater hardships with regard to housing. Per the provided data, 1,889 households between 0-80% AMI contain at least one person years 62-74 years of age. This represents 8.6% of the total households in Milpitas. Of the 8.6%, 36.2% (684 households) have incomes between 0-30% AMI, 33.6% (635 households) have incomes between 30-50% AMI, and
30.1% (570 households) have incomes between 50-80% AMI.
Elderly populations are often on fixed incomes, such as socialsecurity, that are (a) generally provide an insufficient amount of income to adequately cover both housing and general life expenses and (b) do not increase proportionately to the rise in the cost of living to keep up with inflation. This creates a desperate need for affordable housing. The lack of affordable housing in general, but specifically for seniors, will continue to be the greatest barrier to assisting this population.
The disabled population draws parallelsto the senior community. While employment opportunities may be available to some, in some cases, there may no ability to secure employment. As such, this community is reliant on social security and/or disability in order to cover their living expenses. And similar to senior community, the income provided is not sufficient to adequately cover their expenses.
The lack of available housing resources for the disabled community also represents one of the greatest challenges for this population.
The data above does not distinguish between whether the household is a renter or owner. Additional
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considerations should be made for elderly/disabled homeowners. As the cost of goods and services increase, these individuals may be homeowners whose properties have appreciated significantly, but they lack the resources to secure loan products that would grant them access to their equity. These individuals are considered house rich and cash poor. These homes, without proper maintenance and repair, often fall into disrepair and sometimes into uninhabitable situations. More resources should be available to these homeowners to ensure they age gracefully in a safe and habitable living environment.
Estimate the number and type of families in need of housing assistance who are disabled or victims of domestic violence, dating violence, sexual assault and stalking.
The data does not provide a true number and types of families in need of housing assistance for those who are disabled or victims of domestic violence. From FY18-22, the period of time covering the last consolidated plan, he City Council has allocated $199,666 towards activities that directly benefit the victims of domestic violence. With these resources, various non-profit organizations such as YWCA Silicon Valley and Next Door Solutions to Domestic Violence have assisted over 1000 residents in Milpitas. Many of these individuals do not have access to the safe, affordable housing that is needed to more permanently remove themselves from domestic violence situations.  What are the most common housing problems?
Housing cost burden greater than 50% of income represents the greatest of housing problems. Of the eligible households, 825 renter occupied households who have incomes between 0-30% AMI experience a housing cost burden greater than 50% of their current income. A further 400 households who have incomes between 30-50% AMI also experience a housing cost burden greater than 50% of their current income. These number will only grow as affordability wanes.
Are any populations/household types more affected than others by these problems? Low- to moderate-income renter households are more likely to experience at least one housing problem. Of the renters surveyed who had at least one housing problem, ninety-one percent (2,200) of them were LMI. LMI renter households are also severely cost burdened while extremely low and low income owner households are severely cost burdened.
LMI renter households are also more likely to be overcrowded. Householdsreceiving incomes between 0-30% AMI are more heavily affected.
Describe the characteristics and needs of Low-income individuals and families with children (especially extremely low-income) who are currently housed but are at imminent risk of either residing in shelters or becoming unsheltered 91.205(c)/91.305(c)). Also discuss the needs of formerly homeless families and individuals who are receiving rapid re-housing assistance and are nearing the termination of that assistance
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The main characteristics are these families tend to be on the lower end of the income spectrum and are living in overcrowded households. In order to afford the high rent Milpitas commands, families must either live in a smaller (more affordable) unit or share space in a larger unit with another family.
As of this writing, we are approaching the end of year 2 of the COVID-19 pandemic. The City Council has allocated over $800,000 in rent relief funds to assist families that are at imminent risk of eviction. The state of California has allocated over $2B in rental assistance to prevent a mass wave of evictions. The economy continues to recover and these individuals, who predominantly work service level jobs, are now starting to go back to work. However, the costs of goods and services has increased tremendously with inflation reaching its highest year over year mark in decades (projected to be 7.5% in 2022) . Wages has not kept pace with inflation and as a result, these householdâ¿¿s live paycheck to paycheck often teetering on the line between housed and unhoused.
If a jurisdiction provides estimates of the at-risk population(s), it should also include a description of the operational definition of the at-risk group and the methodology used to generate the estimates:
We don’t have an estimate. To date our rent relief program has provided assistance to over 120 households and 300 Milpitas residents. Our best attempt to collect this data relies on the data collected when a household applies for rental assistance through our program. For an operational definition of at risk, we believe that any household that is unable to pay or is struggling to afford their monthly rental obligation in our jurisdiction, they are considered an at-risk population.
Specify particular housing characteristics that have been linked with instability and an increased risk of homelessness
Severe cost burden isthe greatest link between instability and an increased risk of homelessness. More affordable housing or better public/private options are needed to ensure at risk individuals do not experience homelessness.
Discussion
See above.
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NA-15 Disproportionately Greater Need: Housing Problems – 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole.
Introduction
Per HUD definition, disproportionate housing needs is defined as “significant disparities in the proportion of members of a protected class experiencing a category of housing need when compared to the proportion of members of any other relevant groups or the total population experiencing that category of housing need in the applicable geographic area” (24 CFR § 5.152).
Specifically, a disproportionately greater need exists when the members of a racial/ethnic group at a given income level experience housing problems at a greater rate (10 percentage points or more) than the jurisdiction as a whole at that income level.
0%-30% of Area Median Income
Housing Problems Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 2,195 440 304
White 410 135 40
Black / African American 94 0 15
Asian 1,095 250 179
American Indian, Alaska Native 0 0 0
Pacific Islander 25 0 0
Hispanic 540 40 60
Table 13 - Disproportionally Greater Need 0 - 30% AMI
Data
Source:
2013-2017 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30%
30%-50% of Area Median Income
Housing Problems Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 1,555 625 0
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Housing Problems Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
White 224 180 0
Black / African American 90 25 0
Asian 939 290 0
American Indian, Alaska Native 0 10 0
Pacific Islander 0 0 0
Hispanic 260 120 0
Table 14 - Disproportionally Greater Need 30 - 50% AMI
Data
Source:
2013-2017 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30%
50%-80% of Area Median Income
Housing Problems Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 1,695 855 0
White 115 180 0
Black / African American 10 34 0
Asian 1,195 425 0
American Indian, Alaska Native 0 0 0
Pacific Islander 40 0 0
Hispanic 310 190 0
Table 15 - Disproportionally Greater Need 50 - 80% AMI
Data
Source:
2013-2017 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30%
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80%-100% of Area Median Income
Housing Problems Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 1,240 1,074 0
White 145 84 0
Black / African American 25 50 0
Asian 900 684 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic 100 215 0
Table 16 - Disproportionally Greater Need 80 - 100% AMI Data
Source:
2013-2017 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30%
Discussion
Seventy-five percent of households with 0%-30% AMI experience at least one housing problem. • 86% of Black households with 0%-30% AMI experience at least one housing problem. • 70% of White households with 0%-30% AMI experience at least one housing problem. • 72% of Asian households with 0%-30% AMI experience at least one housing problem. • 84% of Hispanic households with 0%-30% AMI experience at least one housing problem.
Seventy-one percent of households with 30%-50% AMI experience at least one housing problem. • 93% of Black households with 30%-50% AMI experience at least one housing problem. • 55% of White households with 30%-50% AMI experience at least one housing problem. • 76% of Asian households with 30%-50% AMI experience at least one housing problem. • 68% of Hispanic households with 30%-50% AMI experience at least one housing problem.
Sixty-six percent of households with 50%-80% AMI experience at least one housing problem. • 23% of Black households with 50%-80% AMI experience at least one housing problem. • 39% of White households with 50%-80% AMI experience at least one housing problem. • 74% of Asian households with 50%-80% AMI experience at least one housing problem. • 62% of Hispanic households with 50%-80% AMI experience at least one housing problem.
Fifty-four percent of households with 80%-100% AMI experience at least one housing problem. • 33% of Black households with 80%-100% AMI experience at least one housing problem.
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• 63% of White households with 80%-100% AMI experience at least one housing problem. • 57% of Asian households with 80%-100% AMI experience at least one housing problem. • 32% of Hispanic households with 80%-100% AMI experience at least one housing problem.
The groups disproportionately affected by housing problemsinclude:
• Black households in 0-30% AMI and 30-50% AMI; and
• White households in 80-100% AMI; and
• Asian households in 50%-80% AMI; and
In summary, lower income Black and Asian households are disproportionately affected by housing problems within the city. White moderate households are affected by housing problems.
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NA-20 Disproportionately Greater Need: Severe Housing Problems – 91.205 (b)(2)
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole.
Introduction
Per HUD definition, disproportionate housing needs is defined as “significant disparities in the proportion of members of a protected class experiencing a category of housing need when compared to the proportion of members of any other relevant groups or the total population experiencing that category of housing need in the applicable geographic area” (24 CFR § 5.152).
A household is considered severely overcrowded when there are more than 1.5 persons per room and severely cost burdened when paying more than 50 percent of household income toward housing costs.
For renters, housing costs include rent paid by the tenant plus utilities. For owners, housing costs include mortgage payment, taxes, insurance, and utilities. 0%-30% of Area Median Income
Severe Housing Problems* Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 1,885 740 304
White 330 215 40
Black / African American 94 0 15
Asian 910 435 179
American Indian, Alaska Native 0 0 0
Pacific Islander 25 0 0
Hispanic 505 75 60
Table 17 – Severe Housing Problems 0 - 30% AMI
Data
Source:
2013-2017 CHAS
*The foursevere housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50%
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30%-50% of Area Median Income
Severe Housing Problems* Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 990 1,190 0
White 149 255 0
Black / African American 25 90 0
Asian 624 605 0
American Indian, Alaska Native 0 10 0
Pacific Islander 0 0 0
Hispanic 155 220 0
Table 18 – Severe Housing Problems 30 - 50% AMI
Data
Source:
2013-2017 CHAS
*The foursevere housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50%
50%-80% of Area Median Income
Severe Housing Problems* Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 765 1,785 0
White 70 225 0
Black / African American 10 34 0
Asian 540 1,075 0
American Indian, Alaska Native 0 0 0
Pacific Islander 40 0 0
Hispanic 80 420 0
Table 19 – Severe Housing Problems 50 - 80% AMI
Data
Source:
2013-2017 CHAS
*The foursevere housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50%
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80%-100% of Area Median Income
Severe Housing Problems* Has one or more
of four housing
problems
Has none of the
four housing
problems
Household has
no/negative
income, but none
of the other
housing problems
Jurisdiction as a whole 505 1,809 0
White 10 225 0
Black / African American 10 65 0
Asian 395 1,189 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic 80 235 0
Table 20 – Severe Housing Problems 80 - 100% AMI
Data
Source:
2013-2017 CHAS
*The foursevere housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50%
Discussion
Sixty-four percent of households with 0%-30% AMI experience at least one severe housing problem. • 86% of Black households with 0%-30% AMI experience at least one severe housing problem. • 56% of White households with 0%-30% AMI experience at least one severe housing problem. • 60% of Asian households with 0%-30% AMI experience at least one severe housing problem. • 79% of Hispanic households with 0%-30% AMI experience at least one severe housing problem. • 100% of Pacific Islander households with 0%-30% AMI experience at least one severe housing problem.
Forty-five percent of households with 30%-50% AMI experience at least one severe housing problem. • 22% of Black households with 30%-50% AMI experience at least one severe housing problem. • 37% of White households with 30%-50% AMI experience at least one severe housing problem. • 51% of Asian households with 30%-50% AMI experience at one severe housing problem. • 41% of Hispanic households with 30%-50% AMI experience at least one severe housing problem.
Thirty percent of households with 50%-80% AMI experience at least one severe housing problem. • 23% of Black households with 50%-80% AMI experience at least one severe housing problem. • 24% of White households with 50%-80% AMI experience at least one severe housing problem. • 33% of Asian households with 50%-80% AMI experience at least one severe housing problem. • 16% of Hispanic households with 50%-80% AMI experience at least one severe housing problem.
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• 100% of Pacific Islander households with 0%-30% AMI experience at least one severe housing problem.
Twenty-two percent of households with 80%-100% AMI experience at least one severe housing problem • 13% of Black households with 80%-100% AMI experience at one severe housing problem. • 4% of White households with 80%-100% AMI experience at least one severe housing problem. • 25% of Asian households with 80%-100% AMI experience at least one severe housing problem. • 25% of Hispanic households with 80%-100% AMI experience at least one severe housing problem.
The groups disproportionately affected by severe housing problems include:
• Black households between 0-30% AMI; and
• Hispanic households between 0-30% AMI; and
• Pacific Islander households with 0-30% AMI and 50-80% AMI In summary, extremely low-income households are disproportionately affected by severe housing problems.
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NA-25 Disproportionately Greater Need: Housing Cost Burdens – 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole.
Introduction:
Per HUD definition, disproportionate housing needs is defined as “significant disparities in the proportion of members of a protected class experiencing a category of housing need when compared to the proportion of members of any other relevant groups or the total population experiencing that category of housing need in the applicable geographic area” (24 CFR § 5.152).
A household is considered cost burdened if they pay more than 30 percent of their household income toward housing costs.
Housing Cost Burden
Housing Cost Burden <=30% 30-50% >50% No / negative
income (not
computed)
Jurisdiction as a whole 14,474 4,170 2,925 359
White 2,374 555 564 40
Black / African
American 330 110 140 15
Asian 10,115 2,769 1,524 229
American Indian,
Alaska Native 40 0 0 0
Pacific Islander 75 69 0 0
Hispanic 1,285 545 610 60
Table 21 – Greater Need: Housing Cost Burdens AMI
Data
Source:
2013-2017 CHAS
Discussion:
As a whole, 32 percent of households are cost burdened and, of that percentage, 13 percent are severely cost burdened. Approximately 32% of White, 42% of Black, 29% of Asian, 48% of Pacific Islander, and 46 percent of Hispanic households are cost burdened. Of these percentages, both Black and Hispanic households contain more severe housing burdened households than not. Based on the data, we can conclude that Black, Pacific Islander, and Hispanic households are disproportionately severely cost burdened.
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NA-30 Disproportionately Greater Need: Discussion – 91.205(b)(2) Are there any Income categories in which a racial or ethnic group has disproportionately greater need than the needs of that income category as a whole? Among the lowest income categories, we see disparities in Black households experiencing a greater percentage of housing problems compared to other race/ethnicities. From the sections NA-15 and NA20 above, we see only one commonality amongst the racial and ethnic groups.
The groups disproportionately affected by housing problemsinclude:
• Black households in 0-30% AMI and 30-50% AMI; and
• White households in 80-100% AMI; and
• Asian households in 50%-80% AMI; and
The groups disproportionately affected by severe housing problemsinclude:
• Black households between 0-30% AMI; and
• Hispanic households between 0-30% AMI; and
• Pacific Islander households with 0-30% AMI and 50-80% AMI Lower income Black households are disproportionately affected by severe housing problems. This data is also striking because of the relative lack of Black households in Milpitas. Per the latest census data, a mere 2% of the population in Milpitas identifies as Black.
If they have needs not identified above, what are those needs? Any discussion on the experience of Black households experiencing a disproportionately greater housing need would be incomplete without at least an acknowledgement of systemic racism and housing discrimination. This is a topic that will not be covered in great detail here, but it bares noting that Black households have historically experienced the housing market very poorly. Discriminatory practices such as segregation and redlining have created generational inequities that cannot be undone easily.
The needs for this community are expressed in a more equitable way to navigate the housing market.
Providing affordable housing, providing access to housing opportunities that can create wealth, such as homeownership. But most importantly, establishing that fair housing is truly fair to all and not just those who have the resources.
Generally speaking, more housing assistance resources are needed. Whether that comes as an increase in Section 8 funding or an increase in rental assistance funding to help tenants secure units and/or pay for some of the costs to move in. These resources are needed to help cure the imbalance felt by lower income tenants who spend 50% or more of their income on rent.
Further resources are needed to help manage the Landlord-Tenant power imbalance. Oftentimes, tenants will be threatened with eviction if they communicate any issues with their unit. Resources to create a safe space for these conversations to take place will go a long way to promoting equity and decreasing the housing cost burden on tenants.
Are any of those racial or ethnic groups located in specific areas or neighborhoods in your community?
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NA-35 Public Housing – 91.205(b)
Introduction
Totals in Use
Program Type
Certificate ModRehab
Public
Housing
Vouchers
Total Projectbased
Tenantbased
Special Purpose Voucher
Veterans
Affairs
Supportive
Housing
Family
Unification
Program
Disabled
*
# of units vouchers in use 0 48 20 10,212 692 9,267 212 0 36 Table 22 - Public Housing by Program Type
*includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Data Source: PIC (PIH Information Center)
Characteristics of Residents
Program Type
Certificate ModRehab
Public
Housing
Vouchers
Total Projectbased
Tenantbased
Special Purpose Voucher
Veterans
Affairs
Supportive
Housing
Family
Unification
Program
Average Annual Income 0 20,067 16,342 15,882 13,333 16,112 14,199 0 Average length of stay 0 7 5 8 1 9 0 0
Average Household size 0 2 2 2 1 2 1 0
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Program Type
Certificate ModRehab
Public
Housing
Vouchers
Total Projectbased
Tenantbased
Special Purpose Voucher
Veterans
Affairs
Supportive
Housing
Family
Unification
Program
# Homeless at admission 0 0 1 15 4 4 0 0
# of Elderly Program Participants
(>62) 0 10 4 3,859 502 3,315 24 0
# of Disabled Families 0 10 6 1,784 69 1,610 85 0
# of Families requesting
accessibility features 0 48 20 10,212 692 9,267 212 0
# of HIV/AIDS program
participants 0 0 0 0 0 0 0 0
# of DV victims 0 0 0 0 0 0 0 0
Table 23 – Characteristics of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center)
Race of Residents
Program Type
Race Certificate ModRehab
Public
Housing
Vouchers
Total Projectbased
Tenantbased
Special Purpose Voucher
Veterans
Affairs
Supportive
Housing
Family
Unification
Program
Disabled
*
White 0 33 11 4,885 332 4,420 117 0 14
Black/African American 0 3 3 1,358 46 1,223 80 0 7
Asian 0 11 5 3,698 303 3,375 5 0 14
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Program Type
Race Certificate ModRehab
Public
Housing
Vouchers
Total Projectbased
Tenantbased
Special Purpose Voucher
Veterans
Affairs
Supportive
Housing
Family
Unification
Program
Disabled
*
American Indian/Alaska
Native 0 1 1 145 7 134 3 0 1
Pacific Islander 0 0 0 95 4 84 7 0 0
Other 0 0 0 31 0 31 0 0 0
*includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Table 24 – Race of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center) Ethnicity of Residents
Program Type
Ethnicity Certificate ModRehab
Public
Housing
Vouchers
Total Projectbased
Tenantbased
Special Purpose Voucher
Veterans
Affairs
Supportive
Housing
Family
Unification
Program
Disabled
*
Hispanic 0 20 8 3,217 133 3,038 38 0 7
Not Hispanic 0 28 12 6,964 559 6,198 174 0 29
*includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Table 25 – Ethnicity of Public Housing Residents by Program Type Data Source: PIC (PIH Information Center)
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Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants on the waiting list for accessible units:
This data is not available for Milpitas.
Most immediate needs of residents of Public Housing and Housing Choice voucher holders Finding landlords that will accept a voucher.
How do these needs compare to the housing needs of the population at large This data is not available for Milpitas.
Discussion
See above
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NA-40 Homeless Needs Assessment – 91.205(c)
Introduction:
The tables below provide demographic data on homelessness in Milpitas.
Homeless Needs Assessment
Population Estimate the # of persons
experiencing homelessness
on a given night
Estimate the #
experiencing
homelessness
each year
Estimate the
# becoming
homeless
each year
Estimate the #
exiting
homelessness
each year
Estimate the #
of days persons
experience
homelessness
Sheltered Unsheltered
Persons in Households with Adult(s)
and Child(ren) 7,708 2,320 10,028 0 0 0
Persons in Households with Only
Children 0 0 0 0 0 0
Persons in Households with Only
Adults 0 0 0 0 0 0
Chronically Homeless Individuals 2,838 0 898 0 0 0
Chronically Homeless Families 125 0 276 0 0 0
Veterans 0 0 659 0 0 0
Unaccompanied Child 0 0 1,155 0 0 0
Persons with HIV 0 0 0 0 0 0
Table 26 - Homeless Needs Assessment
Data Source Comments:
Data Source: https://news.sccgov.org/news-release/county-santa-clara-and-city-san-jose-release-preliminary-results-2022-point-timeNo other data for Milpitas is available.
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Indicate if the homeless population
is:
Has No Rural Homeless
If data is not available for the categories "number of persons becoming and exiting homelessness each year," and "number of days that persons experience homelessness," describe these categories for each homeless population type (including chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth):
In December 2021, the City Council authorized staff to enter into a revenue agreement with the County of Santa Clara Office of Supportive Housing to employ the Homeless Engagement and Assessment Team (HEAT) throughout Milpitas. A review of the data from HEAT shows that of the 100+ requests sent to HEAT, 99% were for chronically homeless single adults. Twenty-six percent of those individuals were residing in a vehicle while the others were predominantly living outdoors.
For families with children, the City has been actively using rent relief funding for temporary motelstays. The City has assisted in over 15 such cases since 2019.
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Nature and Extent of Homelessness: (Optional)
Race: Sheltered: Unsheltered (optional)
White 0 0
Black or African American 0 0
Asian 0 0
American Indian or Alaska
Native 0 0
Pacific Islander 0 0
Ethnicity: Sheltered: Unsheltered (optional)
Hispanic 0 0
Not Hispanic 0 0
Data Source
Comments: This data is not available for Milpitas
Estimate the number and type of families in need of housing assistance for families with children and the families of veterans.
The City of Milpitas’ Rent Relief Program provides various forms of financial assistance to Milpitas residents and families that have emergency housing needs. The funds are used to pay for rent and/or deposit assistance, emergency hardship relief, eviction protection, domestic violence relocation, and section 8 good faith deposits. These funds assist at-risk Milpitas residents from experiencing homelessness. To date, the program has assisted over 120 families and over 300 Milpitas residents, many of them families with children. It’s likely that without these funds, many of these families would now be experiencing homelessness.
Describe the Nature and Extent of Homelessness by Racial and Ethnic Group.
Describe the Nature and Extent of Unsheltered and Sheltered Homelessness.
These figures are provided by the 2019 Santa Clara County Homeless Census & Survey. They provide a regional view of the unsheltered and sheltered data, as the City does not have local data to provide.
As noted above, the City’s HEAT program has assessed over 100 homeless individuals in Milpitas. Of those assessed, approximately 26% were living in a vehicle with most of the remaining individuals living outdoors.
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These figures are provided by the 2019 Santa Clara County Homeless Census & Survey. They provide a regional view of the unsheltered and sheltered data, as the City does not have local data to provide.
As noted above, the City’s HEAT program has assessed over 100 homeless individuals in Milpitas. Of those assessed, approximately 26% were living in a vehicle with most of the remaining individuals living outdoors.
Discussion:
See above
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NA-45 Non-Homeless Special Needs Assessment - 91.205 (b,d) Introduction:
The following section describesthe needs of the following non-homeless populations:
Elderly households (defined as 60 years or older)
Persons with developmental, physical, and/or mental disabilities Large households
Female-headed households
Persons living with HIV/AIDS and their families
Describe the characteristics of special needs populations in your community:
Elderly households account for over 11% of the Milpitas population. Many seniors live on fixed incomes, making affordability an issue. Some elderly residents own homes but are unable to afford the maintenance on them due to rising costs. These residents are considered house rich and cash poor where most of their retirement income and/or asset value is tied into the home itself, with few options to safely extract the value.
Persons with developmental, physical, and/or mental disabilities require affordable housing as well as special accommodations in terms of accessibility to ensure maximal independence. These individuals may also live on fixed incomes or with family who provide for them. Over 6% of the population in Milpitas identifies as disabled.
Large households may live in overcrowded environments. As affordability wanes in the region, many low-income families are choosing to live together in order to make rents more affordable.
Female headed households disproportionately pay a higher ratio of gross income as expenses. Rent and childcare costs create challenges for female headed households. Additionally, these households are more likely to overcrowd to share space, rent, and childcare to blunt costs. Affordable housing, childcare subsidy, and/or other financial assistance could benefit female headed households.
Milpitas does not currently have data and/or programs geared toward persons living with HIV/AIDS and their families.
What are the housing and supportive service needs of these populations and how are these needs determined?
The Consolidated Plan Community Survey respondents noted that creation of affordable housing is a significant need for this population. As generally the highest expense incurred, quality of life could be
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improved by reducing housing costs. Further assistance in terms of childcare, food/nutrition subsidy, and job improvement training could benefit these groups as well.
Discuss the size and characteristics of the population with HIV/AIDS and their families within the Eligible Metropolitan Statistical Area:
n/a
If the PJ will establish a preference for a HOME TBRA activity for persons with a specific category of disabilities (e.g., persons with HIV/AIDS or chronic mental illness), describe their unmet need for housing and services needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209(c)(2) (ii)) Discussion:
See above
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NA-50 Non-Housing Community Development Needs – 91.215 (f) Describe the jurisdiction’s need for Public Facilities:
The City of Milpitas Recreation and Community Services Department manages the City’s public facilities.
Of the facilities discussed in the Consolidated Plan Community Survey, the two most widely discussed as needing additional funding were: (1) the Barbara Lee Senior Center and (2) the City’s Parks.
How were these needs determined?
Milpitas’ needs were consulted through extensive community engagement. Seventy-one percent of respondents stated that improving city facilities that provide public services was a high priority.
Additionally, the Recreation and Community Services departmentsubmitted their budget for the upcoming fiscal year, an approximate $4M in funding for upgrading the City parks was included.
Fifty-six percent of respondents indicated that more funding should go to improving city facilities that provide social services, such as the Barbara Lee Senior Center and the Milpitas Library.
Describe the jurisdiction’s need for Public Improvements:
Milpitas’ needs were consulted through extensive community engagement. Water,street,stormwater, accessibility, sidewalks and trails were among the areas of need for the City.
How were these needs determined?
Milpitas’ needs were consulted through extensive community engagement. Fifty-six percent of respondents to the Consolidated Plan Community Survey noted the need for trail improvements, 53% requested accessibility improvements for people with disabilities, 69% requested water/sewer improvements, and 47% requested improvements to the sidewalks.
Describe the jurisdiction’s need for Public Services:
Currently, the City contracts all of its public services to local or regional non-profits. Milpitas has a need to assist its growing homeless population, elderly households, victims of domestic violence, children and youth, and residents at-risk of eviction.
How were these needs determined?
Milpitas’ needs were consulted through extensive community engagement. Fifty-six percent of respondents to the Consolidated Plan Community Survey responded they’d like to see improvements to
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non-profit community services, 59% responded that homeless services are very important and should receive more consideration for funding.
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Housing Market Analysis
MA-05 Overview
Housing Market Analysis Overview:
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MA-10 Number of Housing Units – 91.210(a)&(b)(2)
Introduction
Milpitas is predominantly a single-family based community with 75% of the housing stock being singlefamily attached and detached homes. The remaining housing stock are multi-family units with 14 of the remaining 25% of those units being a property type of 20 or more units.
All residential properties by number of units
Property Type Number %
1-unit detached structure 12,200 54%
1-unit, attached structure 4,814 21%
2-4 units 1,210 5%
5-19 units 1,035 5%
20 or more units 3,075 14%
Mobile Home, boat, RV, van, etc 440 2%
Total 22,774 100%
Table 27 – Residential Properties by Unit Number Data Source: 2013-2017 ACS Unit Size by Tenure
Owners Renters
Number % Number %
No bedroom 75 1% 250 3%
1 bedroom 90 1% 1,425 18%
2 bedrooms 1,814 13% 3,075 39%
3 or more bedrooms 12,145 86% 3,045 39%
Total 14,124 101% 7,795 99%
Table 28 – Unit Size by Tenure Data Source: 2013-2017 ACS Describe the number and targeting (income level/type of family served) of units assisted with federal, state, and local programs.
• Sunnyhills Apartments, a 171-unit apartment complex with 149 project based rental assistance units • Terrace Gardens, a 149-unit apartment complex forseniors under 50% AMI Provide an assessment of units expected to be lost from the affordable housing inventory for any reason, such as expiration of Section 8 contracts.
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The Sunnyhills apartments project based rental assistance contract is set to expire in 2023. At this time the owner has not expressed an interest in renewing their contract with HUD. The Santa Clara County Housing Authority and the City have been in communication with the tenants to provide resources and information to the group to ensure they are aware of their rights and protections should the contract not be renewed.
City and Housing Authority staff has also been in communication with the ownership group to ensure they follow all applicable state and federal laws pertaining to the termination of an affordable unit or development to a market rate one.
Does the availability of housing units meet the needs of the population? As noted during the citizen participation process, there is a significant lack of housing available to lower income populations. At this time, the demand for affordable housing is greater than the availability of the units.
Describe the need for specific types of housing:
Affordable rental housing is needed for all income levels but mostly for below 50% AMI. Additionally, housing units specifically geared toward seniors, people with disabilities, homeless individuals, and people at-risk of homelessness will assist in providing the most vulnerable with housing opportunities currently unafforded to them.
Discussion
See above
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MA-15 Housing Market Analysis: Cost of Housing - 91.210(a) Introduction
The City of Milpitas continues to see a sharp increase in the cost of housing, along with the region in general. From 2009 to 2017, the median contract rent in Milpitas increased 43%.
Cost of Housing
Base Year: 2009 Most Recent Year: 2017 % Change
Median Home Value 619,600 704,300 14%
Median Contract Rent 1,405 2,016 43%
Table 29 – Cost of Housing
Data Source: 2000 Census (Base Year), 2013-2017 ACS (Most Recent Year) Rent Paid Number %
Less than $500 0 0.0%
$500-999 0 0.0%
$1,000-1,499 0 0.0%
$1,500-1,999 0 0.0%
$2,000 or more 0 0.0%
Total 0 0.0%
Data Source Comments:
Housing Affordability
Table 30 - Rent Paid
Number of Units affordable to
Households earning
Renter Owner
30% HAMFI 400 No Data
50% HAMFI 1,000 240
80% HAMFI 2,705 413
100% HAMFI No Data 847
Total 4,105 1,500
Table 31 – Housing Affordability Data Source: 2013-2017 CHAS Monthly Rent
Monthly Rent ($) Efficiency (no
bedroom)
1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom
Fair Market Rent 2,145 2,418 2,868 3,687 4,213
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Monthly Rent ($) Efficiency (no
bedroom)
1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom
High HOME Rent 0 0 0 0 0
Low HOME Rent 0 0 0 0 0
Table 32 – Monthly Rent
Data Source Comments:
Is there sufficient housing for households at all income levels? The data presented above is limited but the narrative from our resident survey and our citizen participation continues to express that there is an insufficient amount of housing for households at all income levels.
How is affordability of housing likely to change considering changes to home values and/or rents?
Housing affordability will continue to decline as home values and/or rent costs increase. The State of California has implemented AB 1584, which limited rent increases on applicable units to 5% plus CPI.
However, as noted above, Milpitas is 75% single-family homes, which are not applicable to AB 1584. The other thing to note is that the CPI the past two years will allow rent increases of 8+% each year. This compounding effect on the rent impacts lower income populations the greatest. But the lack of an effective control on rents on single-family homes also impacts larger households disproportionately since there’s no limit on rent increases on those units.
How do HOME rents / Fair Market Rent compare to Area Median Rent? How might this impact your strategy to produce or preserve affordable housing? Fair market rents compare favorably to moderate income area median rent level. In order to achieve affordability at the 2BR rent level, a household must earn approximately $115,000 per year. Presently, the need for extremely low, very low, and low-income housing is in high demand. The challenges to create these housing opportunities are multi-faceted. High land and development costs, ongoing maintenance and repairs, and the ability of a development to provide a positive return while collecting on the lower end rents. Without further subsidy, it makes deeply affordable developments very challenging to develop.
Discussion
See above
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MA-20 Housing Market Analysis: Condition of Housing – 91.210(a) Introduction
This section analyzesthe condition of housing and the risks of lead based paint.
Describe the jurisdiction's definition of "standard condition" and "substandard condition but suitable for rehabilitation":
Definitions
HUD defines “condition” as: 1) Lack of complete plumbing; 2) Lack of kitchen facilities; 3) More than one person per room; and, 4) Housing cost burden greater than 30 percent.
Condition of Units
Condition of Units Owner-Occupied Renter-Occupied
Number % Number %
With one selected Condition 4,375 31% 3,510 45%
With two selected Conditions 215 2% 690 9%
With three selected Conditions 0 0% 15 0%
With four selected Conditions 0 0% 0 0%
No selected Conditions 9,535 68% 3,580 46%
Total 14,125 101% 7,795 100%
Table 33 - Condition of Units Data Source: 2013-2017 ACS Year Unit Built
Year Unit Built Owner-Occupied Renter-Occupied
Number % Number %
2000 or later 2,419 17% 2,160 28%
1980-1999 4,060 29% 2,805 36%
1950-1979 7,420 53% 2,720 35%
Before 1950 229 2% 115 1%
Total 14,128 101% 7,800 100%
Table 34 – Year Unit Built Data Source: 2013-2017 CHAS
Risk of Lead-Based Paint Hazard
Risk of Lead-Based Paint Hazard Owner-Occupied Renter-Occupied Number % Number %
Total Number of Units Built Before 1980 7,649 54% 2,835 36% Housing Units build before 1980 with children present 2,833 20% 1,428 18%
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Table 35 – Risk of Lead-Based Paint Data Source: 2013-2017 ACS (Total Units) 2013-2017 CHAS (Units with Children present) Vacant Units
Suitable for
Rehabilitation
Not Suitable for
Rehabilitation
Total
Vacant Units 0 0 0
Abandoned Vacant Units 0 0 0
REO Properties 0 0 0
Abandoned REO Properties 0 0 0
Table 36 - Vacant Units Data Source: 2005-2009 CHAS
Vacant data is not available for Milpitas.
Need for Owner and Rental Rehabilitation
<TYPE=[text] REPORT_GUID=[F8DC4D3147433947165558A235C46686] PLAN_SECTION_ID=[1313801000]>
Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP Hazards
The data is not clear as to the number of units occupied by low- or moderate-income families with LBP hazards but again a predominant amount of owner and renter occupied households were built prior to 1979. Therefore, we can estimate that there are still homes in Milpitas that could have occupants at risk of LBP.
Discussion
The vacant unit data was not provided by IDIS nor is it available for a smaller City such as Milpitas. As such, the table data is not available for discussion.
MA-25 Public and Assisted Housing – 91.210(b)
Introduction
The city current does not have any public housing developments.
Totals Number of Units
Program Type
Certificate Mod-Rehab Public
Housing
Vouchers
Total Project -based Tenant -based Special Purpose Voucher Veterans
Affairs
Supportive
Housing
Family
Unification
Program
Disabled
*
# of units vouchers
available 0 48 20 10,635 815 9,820 1,964 0 465
# of accessible units
*includes Non-Elderly Disabled, Mainstream One-Year, Mainstream Five-year, and Nursing Home Transition Table 37 – Total Number of Units by Program Type Data Source: PIC (PIH Information Center) Describe the supply of public housing developments:
Describe the number and physical condition of public housing units in the jurisdiction, including those that are participating in an approved Public Housing Agency Plan:
n/a
Consolidated Plan MILPITAS 63
OMB Control No: 2506-0117 (exp. 09/30/2021)
Public Housing Condition
Public Housing Development Average Inspection Score
Table 38 - Public Housing Condition
Describe the restoration and revitalization needs of public housing units in the jurisdiction:
n/a
Describe the public housing agency's strategy for improving the living environment of lowand moderate-income families residing in public housing:
n/a
Discussion:
Consolidated Plan MILPITAS 64
OMB Control No: 2506-0117 (exp. 09/30/2021)
MA-30 Homeless Facilities and Services – 91.210(c)
Introduction
This section discusses homeless facilities and services available for the homeless population.
Facilities and Housing Targeted to Homeless Households
Emergency Shelter Beds Transitional
Housing Beds
Permanent Supportive Housing
Beds
Year Round Beds
(Current & New)
Voucher /
Seasonal /
Overflow Beds
Current & New Current & New Under
Development
Households with Adult(s) and
Child(ren) 0 0 0 0 0
Households with Only Adults 0 0 0 0 0
Chronically Homeless Households 0 0 0 0 0
Veterans 0 0 0 0 0
Unaccompanied Youth 0 0 0 0 0
Table 39 - Facilities and Housing Targeted to Homeless Households Data Source Comments:
Consolidated Plan MILPITAS 65
OMB Control No: 2506-0117 (exp. 09/30/2021)
Consolidated Plan
OMB Control No: 2506-0117 (exp. 09/30/2021)
MILPITAS 66
Describe mainstream services, such as health, mental health, and employment services to the extent those services are use to complement services targeted to homeless persons Mainstream servicesthat complimentservicestargeted to homeless personsinclude:
• The Valley Homeless Healthcare Program (VHHP) is part of the Santa Clara Valley Medical Center and provides medical services to homeless individuals, including primary care and urgent care. VHHP also manages a Medical Respite program for homeless individuals discharged from hospitals as well as a Backpack Homeless Health Care Program for those in encampments. 21 • The County Social Services Agency has expedited the review process of homeless household CalFresh applications so that they may receive benefits within three days. • The County Behavioral Health Services Department (BHS) has multiple programs to connect homeless individuals with housing or shelter assistance. BHS also treats those going through behavioral health crises.
• The County Reentry Resource Center (RRC) provides services to those who have been previously incarcerated and to individuals who are homeless upon release. Services include referrals to drug treatment, housing assistance, food assistance, counseling, and other benefits. • The County Office of Supportive Housing (OSH) mission is to increase the supply of housing and supportive housing that is affordable and available to extremely low income and /or special needs households. OSH supports the County mission of promoting a healthy,safe, and prosperous community by ending and preventing homelessness.
• Other mainstream servicesinclude:
• Non-Employment Income: Social Security, Social Security Disability, General Assistance, Cash Aid, CALWORKS, Veterans Benefits, Tribal TANF, and CAPI.
• Food Related Assistance: CalFresh, SNAP, and WIC.
• Legal Services: Bay Area Legal Aid and Law Foundation of Silicon Valley. • Medical: Medicaid, Medicare, Covered California, and Valley Homeless Healthcare Program (VHHP). • Employment Training Opportunities: Living Wage Employment Initiative. The area Continuum of Care provides a Living Wage Employment Initiative, which is a program that engages previously homeless program participants in job training, holds jobs fairs, and connects them with living-wage employment leading to careers in high growth industries.22
• Transportation: CalWorks
• Childcare: Early Childhood Providers and CalWorks
List and describe services and facilities that meet the needs of homeless persons, particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth. If the services and facilities are listed on screen SP-40 Institutional Delivery Structure or screen MA-35 Special Needs Facilities and Services, describe how these facilities and services specifically address the needs of these populations.
There are currently no facilitiesthat meet the needs of the homeless or chronically homeless in Milpitas.
The services provided to meet the needs of the homeless are:
• Project WeHope - Mobile shower and laundry services
• Homeless Engagement and Assessment Team – In partnership with the County, the County HEAT team
Consolidated Plan
OMB Control No: 2506-0117 (exp. 09/30/2021)
MILPITAS 67
contracts with ABODE Servicesto provide outreach and engagement with the homeless population, to provide VI-SPIDAT assessments and enter these individuals into the community queue for housing opportunities.
MA-35 Special Needs Facilities and Services – 91.210(d) Consolidated Plan
OMB Control No: 2506-0117 (exp. 09/30/2021)
MILPITAS 68
Introduction
This section describes facilities and servicesfor the special needs communities Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental), persons with alcohol or other drug addictions, persons with HIV/AIDS and their families, public housing residents and any other categories the jurisdiction may specify, and describe their supportive housing needs
Elderly, Frail Elderly, and Persons with Disabilities
Elderly, frail elderly, and persons with disabilities have a range of housing needs, including maintaining affordability as rents continue to rise and fixed incomes do not keep pace. Another major factor will be retrofitting housing to accommodate their induvial needs. Additional resources to combat social isolation, depression, and food insecurity are all areas of concern for these special needs communities.
Describe programs for ensuring that persons returning from mental and physical health institutions receive appropriate supportive housing
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Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. 91.315(e)
For FY2022-23, the City Council allocated $150,000 to LifeMoves, a homeless shelter provider located in San Jose, CA who provides services and shelter space to Milpitas residents.
For entitlement/consortia grantees: Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. (91.220(2)) See above