Agenda packet — Milpitas City Council, June 17, 2025 (part 1 of 4)

June 17, 2025 Milpitas City Council Agenda Page 1

JOINT MEETING OF THE MILPITAS CITY

COUNCIL, HOUSING AUTHORITY, AND

PUBLIC FINANCING AUTHORITY
AGENDA
TUESDAY, JUNE 17, 2025
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 4:30 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)
For assistance in the following languages, you may call:

Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072
* To access written translation during the meeting, scan the QR Code.

The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.

You may watch the Council meeting without providing public comment by accessing it via links here.

Meeting shall be livestreamed - Go to:

Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming

PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected]
The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_b67Mp-CJS-irOyweU4_XqA NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.

MILPITAS CITY COUNCIL CODE OF CONDUCT
•Be respectful and courteous (words, tone, and body language). •Model civility.
•Avoid surprises.
•Praise publicly and criticize privately.
•Focus on the issue, not the person.
•Refrain from using electronic devices while on the Council dais. •Disclose conflicts of interest and affiliations related to agenda items. •Separate governing from campaigning.
•The Council speaks with one voice after making policy on issues. •Respect the line between policy and administration.
•Council will hold one another accountable to comply with this Code of Conduct.

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June 17, 2025 Milpitas City Council Agenda Page 2
CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (4:30 PM)

ADJOURN TO CLOSED SESSION
(a) CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(1)
Existing Litigation: Christina Hem vs. City of Milpitas, WCAB Case Nos. ADJ17876634 and ADJ17876637
(b) CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(1)
Existing Litigation: McHarris vs. City of Milpitas, Santa Clara County Superior Court Docket No. 23- CV-427505
(c) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees (d) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Employee Position: City Manager
CLOSED SESSION ANNOUNCEMENT:

Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.

PLEDGE OF ALLEGIANCE
INVOCATION (Mayor Montano)
PRESENTATIONS (7:05 PM)
● National Parks and Recreation Month - July 2025 (Proclamation) ● Certificates of Recognition for Black April Performers PUBLIC FORUM (7:20 PM)
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.

As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS

READING OF THE CITY COUNCIL CODE OF CONDUCT

APPROVAL OF AGENDA

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June 17, 2025 Milpitas City Council Agenda Page 3
CONSENT CALENDAR (7:25 PM)
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.

C1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Recommendation: Receive City Council Calendar of Meetings for June, July and August 2025.

C2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Recommendation: Approve City Council Meeting minutes of June 3, 2025.

C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.

C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

C5. Setting a Salary Range for the Position of City Attorney (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Recommendation: Adopt the amendment for Resolution No. 1626, the Classification Plan, to adjust the Salary Schedule for the classification of City Attorney.

C6. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Mayor Montano, 408-586-3024)
Recommendation: Receive Mayor Montano's recommendations and approve and confirm recommendations for appointments to City Commissions.

C7. Authorize and Approve Travel Requests for Mayor Montano, Councilmember Chua, Councilmember Lien and Councilmember Lam to Long Beach, CA for the League of California Cities 2025 Annual Conference and Expo (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Recommendation: (1) Authorize and approve travel to Long Beach, CA, for Mayor Carmen Montano, Councilmember Evelyn Chua, Councilmember Hon Lien and Councilmember William Lam to attend the League of California Cities 2025 Annual Conference and Expo to be held on October 8 - 10, 2025, for a combined estimated total amount of $8,736 budgeted under the Individual Elected Official allocation for Conferences/Meetings/Trainings; and (2) Appoint Mayor Carmen Montano as the City’s primary voting delegate and Councilmembers Evelyn Chua and Hon Lien as the alternate voting delegates for the 2025 Annual California League of Cities Conference and Expo.

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June 17, 2025 Milpitas City Council Agenda Page 4
C8. Adopt a Resolution Delegating Authority to the City Manager, or Designee, to Approve and Execute Project-Related Documents and Urgent Administrative Items During the City Council Summer Recess (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Recommendation: Adopt a resolution delegating authority to the City Manager, or designee, to approve and execute project-related documents, including contract documents and urgent administrative items during the City Council and City of Milpitas Housing Authority summer recess from June 18, 2025 through August 12, 2025.

C9. Authorize a Commercial Lease Agreement for Carstar Espana’s at 1488 South Main Street (Staff Contact: Alex Andrade, Economic Development & Strategic Initiatives Director, 408-586-3046) Recommendation: Authorize the City Manager, or their designee, to negotiate and execute a Commercial Lease Agreement with Carstar Espana’s on City-owned property located at 1488 South Main Street in the amount of $269,280 for a 3-year term.

C10. Adopt Resolutions to Approve the Continued Investment of Monies in the Local Agency Investment Fund and Designation of Officers Authorized to Sign on the Account (Staff Contact:

Luz Cofresí-Howe, Finance Director, 408-586-3111)
Recommendation: (1) Adopt a resolution of the Milpitas City Council to authorize the continued investment of monies in the Local Agency Investment Fund and designation of officers authorized to sign on the respective accounts; and (2) Adopt a resolution of the Board of Directors of the Milpitas Public Financing Authority to approve continued investment of monies in the Local Agency Investment Fund and designation of officers authorized to sign on the respective accounts.

C11. FY 2024-25 3rd Quarter Financial Status Report for the Quarter Ended March 31, 2025 (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Recommendation: Review the FY 2024-25 Quarterly Financial Status Report for the quarter ended March 31, 2025.

C12. Adopt a Resolution Designating Authorized Agents for Certain Federal or State Financial Assistance (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Recommendation: Adopt a resolution in the form specified by the California Governor's Office of Emergency Services (Cal OES) Form 130, designating the City Manager, Assistant City Manager and Finance Director as Authorized Agents to receive federal or state financial assistance under the Stafford Act and/or the California Disaster Assistance Act.

C13. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with WeHOPE for Homeless Outreach, Assessment, and Case Management Services (Staff Contact:

Luz Cofresi-Howe, Finance Director, 408-586-3111; and Matt Cano, Assistant City Manager, 408- 586-3012)
Recommendation: (1) Authorize the City Manager, or designee, to amend the Professional Services Agreement with WeHOPE for additional funding in the amount of $203,033 for homeless outreach, assessment, and case management services, (2) Authorize the appropriation of $203,033 from the Homelessness Prevention and Unhoused Services Grant; and (3) Authorize the City Manager, or designee, to execute the contract with WeHOPE.

C14. Approve a Budget Appropriation from the Housing Authority Fund and Negotiate and Execute an Amendment to the Agreement with HouseKeys for the Administration of the City’s Below Market Rate Homeownership Program (Staff Contact: Matt Cano, Assistant City Manager, 408- 586-3012)

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June 17, 2025 Milpitas City Council Agenda Page 5
Recommendation: (1) Authorize the City Manager, or designee, to negotiate and execute an amendment to the Professional Services Agreement (Agreement) with HouseKeys Inc. to exercise the remaining options of the Agreement, extending the term for three (3) additional years through June 30, 2028, in an amount not to exceed $600,000 for the additional years of service, for a revised total compensation not to exceed amount of $1,000,000 for the full five-year term of the Agreement; and (2) Approve and appropriate $200,000 from the Housing Authority Fund for the FY 2025-26 period of the agreement, with funding for the remaining term of the agreement subject to appropriation.

C15. Authorize the Executive Director of the Milpitas Housing Authority to Exercise the Option to Purchase the Below Market Rate Unit at 1377 Coyote Creek Way and Execute the Necessary Documents (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Recommendation: Authorize the Executive Director of the Milpitas Housing Authority, or designee, to exercise the option to purchase the Below Market Rate (BMR) Unit at 1377 Coyote Creek Way and execute the necessary documents to repurchase this property.

C16. Adopt a Resolution to Accept the Improvements, Authorize the City Engineer to file a Notice of Completion, and issue a Notice of Final Acceptance after the One-Year Warranty of Council Chamber Audio-Visual System Replacement, CIP No. 3498 (Staff Contact: Daniel Nam, Information Technology Director, 408-586-2712)
Recommendation: Adopt a resolution to accept the improvements, authorize the City Engineer to file a Notice of Completion, and issue a Notice of Final Acceptance after the one-year warranty of Council Chamber Audio-Visual System Replacement, CIP No. 3498.

C17. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with Ascent Environmental for Consultant Services Related to Preparation of the Gateway-Main Street Specific Plan (Staff Contact: Jay Lee, Planning Director, 408-586-3077) Recommendation: (1) Authorize the City Manager, or designee, to negotiate and execute an amendment to the Professional Services Agreement with Ascent Environmental for consulting services related to preparation of the Gateway-Main Street Specific Plan, extending the Agreement end date to June 30, 2026 with a maximum compensation amount for the amendment of $85,000 and a maximum compensation amount for the entire Agreement of $1,144,708; and (2) Approve a budget appropriation of $75,004 from Capital Improvement Program Project, No. 3460 to 3437.

C18. Approve a Waiver to the Competitive Procurement Process for Crossing Guard Services and Authorize the City Manager to Negotiate and Execute an Amendment to the Master Services Agreement for Crossing Guard Services with All-City Management Services, Inc. (Staff Contact:

Luz Cofresí-Howe, Finance Director, 408-586-3111; and Jared Hernandez, Chief of Police, 408- 586-2406)
Recommendation: (1) Approve a waiver to the competitive procurement process for Crossing Guard Services; and (2) Authorize the City Manager, or designee, to negotiate and execute an amendment to the Master Services Agreement for Crossing Guard Services with All-City Management Services, Inc. to extend the term of the Agreement for one additional year through July 31, 2026 in an amount not to exceed $873,464 for the additional year of services for a revised total not-to-exceed amount of $2,482,913 for the full three-year term.

C19. Adopt a Resolution to Accept the Improvements, Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance After the One-Year Warranty for ARPA Parks Rehabilitation, CIP Nos. 3500, 3501, 5110 (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)

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June 17, 2025 Milpitas City Council Agenda Page 6
Recommendation: Adopt a resolution to accept the improvements and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty for ARPA Parks Rehabilitation, CIP Nos. 3500, 3501, 5110.

C20. Authorize the City Manager to Execute an Improvement Agreement with Stratford School, Inc. at 1323 Great Mall Drive (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Authorize the City Manager, or designee, to execute an improvement agreement with Stratford School, Inc. for the construction of public improvements at 1323 Great Mall Drive.

C21. Authorize the City Manager to Amend the Purchase Order for On-Call Repairs, and Negotiate and Execute an Amendment to the Agreement with Environmental Systems, Inc. for the City Heating, Ventilation, and Air Conditioning Systems (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: Authorize the City Manager, or designee, to (1) Amend the Purchase Order with Environmental Systems, Inc. for as-required repairs of the City heating, ventilation, and air conditioning systems to add $150,000 for a revised not-to-exceed amount of $250,000 and extend the term through September 30, 2027, subject to the appropriation of funds; and (2) Negotiate and execute an amendment to the Maintenance Services Agreement for the City heating, ventilation, and air conditioning systems to extend the term of the Agreement through September 30, 2027, subject to the appropriation of funds.

C22. Adopt a Resolution Approving an Amendment to the Water Supply Agreement Between the City and County of San Francisco and Wholesale Customers in Alameda County, San Mateo County, and Santa Clara County (Staff Contact: Christian Di Renzo, Public Works Director, 408-586- 2602)
Recommendation: (1) Adopt a resolution authorizing the City Manager, or designee, to execute an amendment to the Water Supply Agreement between the City and County of San Francisco and wholesale customers in Alameda County, San Mateo County, and Santa Clara County; and (2) Adopt a resolution to approve the updated Tier 2 Drought Response Implementation Plan.

C23. Adopt a Resolution to Authorize Continued Utilization of Leased Vehicles Under the Master Equity Lease Agreement with Enterprise Fleet Management, Inc. (Staff Contact: Luz Cofresí- Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586- 2602)
Recommendation: Adopt a resolution to (1) Authorize continued utilization of leased vehicles under the Master Equity Lease Agreement with Enterprise Fleet Management, Inc., subject to appropriation of funds; and (2) Authorize the Purchasing Agent, or designee, to sign lease ordering documents and update the applicable Lease Schedule as required.

C24. Accept Grants from Silicon Valley Clean Energy Member Agency Grant Program and Authorize the Purchase of Ford F-150 Lightning Vehicles (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Recommendation: (1) Accept grant funding from Silicon Valley Clean Energy Member Agency Grants program in the amount of $372,233 for the non-competitive grant and $502,000 for the competitive grant for a total of $874,233; (2) Authorize the City Manager to execute two grant agreements with Silicon Valley Clean Energy; and (3) Approve the purchase of up to five (5) Ford F-150 Lightning Vehicles, and authorize the City Manager to negotiate and execute any documents necessary to effectuate the purchase.

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June 17, 2025 Milpitas City Council Agenda Page 7
C25. Receive an Update on Emergency Water Main Repairs at Curtis Avenue and Yosemite Avenue and Determine that the Condition No Longer Constitutes an Emergency (Staff Contact:

Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: (1) Receive an update on the emergency water main repairs at 330 Curtis Avenue (Recycled Water Main) and 878 Yosemite Avenue (Potable Water Main); and (2) Determine by a four-fifths vote that the condition no longer constitutes an emergency and, therefore, terminate the emergency declaration.

C26. Authorize the City Manager to Negotiate and Execute a Public Art Agreement with Vickie Jo Sowell for Historical Park Markers (Staff Contact: Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Recommendation: Authorize the City Manager, or designee, to negotiate and execute a Professional Services Agreement with Vickie Jo Sowell for a term of one year in an amount not to exceed $100,000, for historical park markers to be fabricated and installed in Bob McGuire Park, Fredrick Creighton Park, Delano Manongs Park, Peter Gill Park, Jose Higuera Adobe Park, Murphy Park, and Sunnyhills Albert Augustine Jr. Memorial Park.

C27. Authorize the City Manager to Negotiate and Execute an Agreement with RecTrac, LLC dba Vermont Systems for Recreation Management Software (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Recommendation: Authorize the City Manager, or designee, to negotiate and execute a Software License and Professional Services Agreement with RecTrac, LLC dba Vermont Systems for Recreation Management Software, including related professional services and as-required hardware, for an initial three-year term and a maximum compensation of $140,000, subject to the appropriation of funds.

C28. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement for Asian-Inspired Congregate Nutritious Meals Services with Moonchef, LLC (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409)
Recommendation: Authorize the City Manager, or designee, to negotiate and execute an amendment to the Agreement for Asian-Inspired Congregate Nutritious Meals Services with Moonchef, LLC to extend the term for one additional year through June 30, 2026 and add $68,217 to the Agreement for a revised not-to-exceed compensation of $167,587 for the full three-year term.

PUBLIC HEARINGS (7:30 PM)
Members of the public may be allotted up to three (3) minutes or less at the Mayor’s discretion, to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of ten (10) minutes for opening statements and up to a total of five (5) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.

29. Adopt a Resolution to Confirm the 2025 Weed Abatement Assessment Report (Staff Contact:

Arthur Belton, Deputy Fire Chief / Fire Marshal, 408-586-3384) Recommendation: Conduct a public hearing and adopt a resolution confirming the 2025 Weed Abatement Assessment Report and Assessment List to be entered into the tax assessment rolls.

30. Adopt a Resolution Certifying the City of Milpitas Sewer System Management Plan (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: Adopt a resolution certifying the City of Milpitas’ Sewer System Management Plan.

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June 17, 2025 Milpitas City Council Agenda Page 8
COMMUNITY DEVELOPMENT (8:30 PM)

31. Adopt a Resolution Accepting Metropolitan Transportation Commission’s Transit-Oriented Communities Planning and Implementation Projects Grants (Staff Contact: Jay Lee, Planning Director, 408-586-3077)
Recommendation: Adopt a resolution accepting Metropolitan Transportation Commission’s Transit- Oriented Communities Planning and Implementation Projects Grants in the amount of $400,000 as a condition to receive regional discretionary funds to support increased allowable floor area ratio for the implementation of a parking and transportation demand management policy for Transit-Oriented Communities areas.

32. Receive an Update on the Milpitas SMART Program and Consider Approving Bridge Funding (Staff Contact: Jay Lee, Planning Director, 408-586-3077) Recommendation: (1) Receive a staff update on the Milpitas SMART Program; (2) Approve bridge funds to continue SMART services until the Santa Clara Valley Transportation Authority announces 2016 Measure B grant awards in fall 2025; (3) Appropriate $300,000 from the Contingency Reserve Fund or another City resource to support the bridge funding; and (4) Authorize the City Manager, or designee, to negotiate and execute amendments and agreements necessary to effectuate this bridge funding.

COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE (9:30 PM)

33. Approve Conceptual Design for Metro Tango Subdistrict Park (Staff Contact: Christian Di Renzo, Public Works, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Recommendation: Approve the conceptual design for Metro Tango Subdistrict Park, Project No. 2023.

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS (10:00 PM)
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.

ADJOURNMENT (10:05 PM)

KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3040
The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.

Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)

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June 17, 2025 Milpitas City Council Agenda Page 9

APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.

Contact the City Clerk’s Office at 408-586-3001 for more information.

If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.

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Milpitas City Council Calendar
June 2025
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2
7:00 PM-Parks, Recreation & Cultural
Resources Commission (EC)
3 6:00 PM-Closed Session
7:00 PM-City Council
4 2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara)
5:30 PM-Veterans Commission (GB)
7:00 PM-Community Housing
Commission (EC)
5 9:00 AM- Main St. Sense of Place
Plan Stakeholder Workshop (MCC)
12:00 PM-Santa Clara County Library
JPA Board Meeting (CM) (Campbell,
CA)
5:30 PM-Milpitas Chamber of
Commerce Board (GB)
5:30 PM-Santa Clara VTA Board of
Directors (CM)
6 7
8 9
4:30 PM-Economic Development and
Trade Commission (WL)
10 11
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Cupertino)
7:00 PM-Planning Commission
12 4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
6:00 PM-Youth Advisory Commission
(HL)
7:00 PM-Cities Assoc of SCC (CM)
13 14
15 16
7:00 PM-Science, Technology, and
Innovation Commission (WL)
17 4:30 PM-Closed Session
7:00 PM-City Council
18 6:00 PM-Energy and Environmental
Sustainability Commission (EC)
19 20
10:00 AM-ABAG General Assembly &
Conference (HL) (Bay Area Metro
Center (375 Beale St, San Francisco,
CA 94105, United States))
21 22 23 24
1:30 PM-Senior Advisory Commission
(HL)
25 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (CM)
26 5:30 PM-State of the City
27 28
29 30
May 2025

S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
July 2025

S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31

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Milpitas City Council Calendar
July 2025
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2
2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara)
3 5:30 PM-Santa Clara VTA Board of
Directors (CM)
5:30 PM-Milpitas Chamber of
Commerce Board (GB)
4 INDEPENDENCE DAY
City Hall Closed
5 6 7 8 9
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Cupertino)
10 4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
11 12
13 14 15 16 17
6:30 PM-Bay Area Water Supply
Conserv Agency (CM) (Oak Room -
San Mateo Main Library)
18 19
20 21 22 23 24
4:00 PM-Silicon Valley Regional
Interoperability Authority (SVRIA)
(GB)
25 26
27 28 29 30 31
June 2025

S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
August 2025

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1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31

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Milpitas City Council Calendar
August 2025
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2
3 4
7:00 PM-Parks, Recreation & Cultural
Resources Commission (EC)
5 6
2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara )
5:30 PM-Veterans Commission (GB)
7:00 PM-Community Housing
Commission (EC)
7 5:30 PM-Milpitas Chamber of
Commerce Board (GB)
5:30 PM-Santa Clara VTA Board of
Directors (CM)
8 9
10 11
4:30 PM-Economic Development and
Trade Commission (WL)
12 6:00 PM-Closed Session
7:00 PM-City Council
13 4:30 PM-City Council Finance
Subcommittee (CM/EC)
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Cupertino)
7:00 PM-Planning Commission
14 4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
6:00 PM-Youth Advisory Commission
(HL)
7:00 PM-Cities Assoc of SCC (CM)
15 16
17 18
7:00 PM-Science, Technology, and
Innovation Commission (WL)
19 5:00 PM-Closed Session
7:00 PM-City Council
20 12:00 PM-Santa Clara Valley Water
District - Water Commission (CM)
6:00 PM-Energy and Environmental
Sustainability Commission (EC)
21 22 23
24 25 26
1:30 PM-Senior Advisory Commission
(HL)
27 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (CM)
7:00 PM-Planning Commission
28 29 30
31 July 2025

S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
September 2025

S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30

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June 3, 2025 Milpitas City Council Minutes Page 1

JOINT MEETING OF THE MILPITAS

CITY COUNCIL AND HOUSING AUTHORITY

MINUTES
TUESDAY, JUNE 3, 2025
The City Council of the City of Milpitas convened in a Joint Meeting of the Milpitas City Council and Housing Authority on June 3, 2025, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 7:01 PM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None
AB 2449

1. Consider Councilmember Evelyn Chua’s Request to Appear Remotely Pursuant to AB 2449 and Authorize the Council to Accept Public Comments Remotely at the June 3, 2025, Meeting of the Milpitas City Council (Staff Contact: Christopher Creech, Acting City Attorney, 408-586-3040; and Suzanne Guzzetta, City Clerk, 408-586-3001)
Acting City Attorney Creech reported that Councilmember Chua had requested to participate remotely under the emergency circumstances exception of AB 2449 and noted that the City Attorney's office had reviewed the circumstances and believed them to be compliant with AB 2449. He asked Councilmember Chua if anyone over 18 was present in the room with her, to which she confirmed her husband was present.

After discussion, motion: to receive disclosure from Councilmember Chua regarding the nature of the emergency or just cause circumstances and allow Councilmember Chua to appear remotely pursuant to AB2449 and to allow remote public comment at the June 3, 2025 meeting of the Milpitas City Council..

Motion/Second: Councilmember Lien / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

PLEDGE OF ALLEGIANCE
Vice Mayor Barbadillo led the pledge of allegiance.

INVOCATION
Mayor Montano delivered the invocation.

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June 3, 2025 Milpitas City Council Minutes Page 2

PUBLIC FORUM
There were the following public speakers:

1. Gunjan Utreja, Hike Queen Buddies

2. Member of Hike Queen Buddies

3. Prashanth Kumar

4. Voltaire Montemayor

5. Charles Wright

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Mayor Montano read the Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Councilmember Lien / Councilmember Chua Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

CONSENT CALENDAR
Councilmember Lien requested to pull item C7 for discussion.

After discussion, motion: to approve the Consent Calendar, pulling Item C7 for discussion.

Motion/Second: Councilmember Lien / Councilmember Chua
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

2. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Received City Council Calendar of Meetings for June 2025.

3. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Approved City Council Meeting minutes of May 20, 2025.

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4. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of anticipated agenda items for the next regular City Council meeting.

5. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

6. Approve Accounts Receivable Write-Offs for the Fiscal Year Ending June 30, 2025 (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Approved accounts receivable write-offs for the fiscal year ending June 30, 2025.

7. Adopt a Resolution Expressing the City Commitment to Achieving Compliance with the Metropolitan Transportation Commission (MTC) Transit-Oriented Communities (TOC) Policy and Accept $400,000 in MTC Grant Funding (Staff Contact: Jay Lee, Planning Director, 408-586- 3077)
Item pulled from Consent Calendar.

8. Adopt a Resolution to Accept the Water Valves Project as Part of the Dempsey Road Water Line Replacement, Project Nos. 7110 and 7118, and Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance After the One-Year Warranty (Staff:

Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
(1) Adopted Resolution No. 9420 to accept the Water Valves Project as part of the Dempsey Road Water Line Replacement, Project Nos. 7110 and 7118; and (2) Authorized the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty.

9. Adopt a Resolution to Accept the 2024 Annual Street Pavement Restriping Project, CIP No. 4295 and Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance after the One-Year Warranty (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303).

Adopted Resolution No. 9421 to grant acceptance of 2024 Annual Street Pavement Restriping Project, CIP No. 4295, and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty.

10. Authorize the City Manager to Amend Agreements with BrightView Landscape Services, Inc. for Park and Facilities Landscaping Services (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) Authorized the City Manager, or designee, to amend the Agreements with Brightview Landscape Services, Inc. for Park and Facilities Landscaping Services to (1) extend the terms of the Agreements through September 30, 2026, (2) increase vendor compensation by 2.5%, and (3) add $80,000 to the Facilities Landscaping Agreement for a revised maximum compensation of $661,300 to cover the price increase, extended term, and as-required repairs, subject to the appropriation of funds.

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11. Receive an Update on the Water Main Repairs on Curtis Avenue and Yosemite Drive and Determine that the Condition Constitutes an Emergency (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
(1) Received an update on the Water Main Repairs on Curtis Avenue and Yosemite Drive; and (2) Determined by a four-fifths vote that the condition constitutes an emergency.

PUBLIC HEARINGS

12. Conduct a Public Hearing and Adopt a Resolution Confirming the Assessment and Ordering the Levy for the Landscaping and Lighting Maintenance Assessment District No. 95-1 - McCarthy Ranch in Fiscal Year 2025-26 (Staff Contact: Christian Di Renzo, Public Works Director, 408-586- 2602; and Michael Silveira, City Engineer, 408-586-3303) Interim City Manager Santana introduced the item, noting that the presentation would be for both Items 12 & 13. City Engineer Silveira presented the report.

Mayor Montano opened the public hearing.

There were the following public speakers:

1. Voltaire Montemayor
Mayor Montano closed the public hearing.

After discussion, motion: to (1) Conduct a public hearing; and (2) Adopt Resolution No. 9422 confirming the assessment and ordering the levy for Landscaping and Lighting Maintenance Assessment District No. 95-1 McCarthy Ranch in Fiscal Year 2025-26.

Motion/Second: Councilmember Chua / Councilmember Lien
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

13. Conduct a Public Hearing and Adopt a Resolution Confirming the Assessment and Ordering the Levy for the Landscaping and Lighting Maintenance Assessment District No. 98-1, Sinclair Horizon in Fiscal Year 2025-26 (Staff Contact: Christian Di Renzo, Public Works Director, 408- 586-2602; and Michael Silveira, City Engineer, 408-586-3303) Mayor Montano opened the public hearing. There being no public comment, she closed the public hearing.

After discussion, motion: to (1) Conduct a public hearing; and (2) Adopt Resolution No. 9423 confirming the assessment and ordering the levy for Landscaping and Lighting Maintenance Assessment District No. 98-1, Sinclair Horizon in Fiscal Year 2025-26..

Motion/Second: Councilmember Lien / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

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14. Conduct a Public Hearing and Adopt Resolutions to Approve the Fiscal Year 2025-26 Proposed Operating Budget for the City of Milpitas and the Milpitas Housing Authority, Approve the Fiscal Year 2025-26 Gann Appropriations Limit, Authorize Various Financial Actions, Fiscal Policies and Budget Guidelines, and Amend the Classification Plan for Alignment with the FY 2025-26 Proposed Operating Budget, the Minimum Wage Increase, and Salary Schedules Consistent with Previous Council Action (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Interim City Manager Santana introduced the item. Finance Director Cofresí-Howe and Budget Manager Vurich presented the report.

Mayor Montano opened the public hearing.

There were the following public speakers:

1. Voltaire Montemayor
Mayor Montano closed the public hearing.

Mayor Carmen Montano opened by praising staff for presenting a balanced budget and emphasized the importance of teamwork and long-term financial planning. Councilmember Evelyn Chua echoed this appreciation and highlighted the progress made in addressing the short-term deficit, while urging continued work on the City’s structural budget challenges. Councilmember Hon Lien also commended the effort but cautioned against complacency, emphasizing the need to eliminate the projected five- year deficit.

Councilmember William Lam sought clarification on a $200,000 discrepancy in expenditure figures.

Alice Vurich, Budget Manager, explained it was due to two one-time initiatives added after the May 13 study session: expansion of the Milpitas Youth Force Program and a college internship pilot.

Vice Mayor Garry Barbadillo offered a comprehensive recap of the City’s shift from a projected $28.5 million deficit to a balanced budget, emphasizing the role of cost reallocation, recurring reductions, and the use of $5.1 million in one-time funds. He questioned the long-term impact of relying on non- recurring revenues. Interim City Manager Deanna Santana responded that the one-time funds had been strategically used, with most items already authorized by Council, and confirmed that $3.4 million in true recurring reductions would carry into future years. She noted staff would return with long-term strategies to improve fiscal sustainability.

Staff was directed to continue monitoring future deficits, prepare for mid-cycle updates, and develop proposals for sustainable revenue and cost management. Council expressed satisfaction with the current budget but emphasized the importance of long-term planning.

After discussion, motion: to Adopt the following Resolutions: (a) Resolution No. 9424 a Joint Resolution of the City Council and Milpitas Housing Authority to approve the Fiscal Year 2025-26 Proposed Operating Budget for the City of Milpitas and the Milpitas Housing Authority, approve the Fiscal Year 2025-26 Gann Appropriations Limit, Fiscal Policies and Budget Guidelines and authorizing various financial actions by the City Manager, including Approving and Authorizing the Execution of Various Contracts and Payments over $100,000; (b) Resolution No. 9425 Amending Resolution No. 1626, the Classification Plan, to authorize additional positions and amend budgeted allocated positions; (c) Resolution No. 9426 Amending Resolution No. 1626, the Classification Plan, to adjust the hourly rate ranges for classifications due to a minimum wage increase pursuant to Ordinance No. 292; (d) Adopted Resolution No. 9427 Amending Resolution No. 1626, the Classification Plan of Unrepresented Management Employees and Authorizing Fringe Benefits; (e) Resolution No. 9428 Amending Resolution No. 1626, the Classification Plan, to adjust the Salary Schedules for

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June 3, 2025 Milpitas City Council Minutes Page 6
various classifications to align with the current memorandums of understandings (MOUs).

Motion/Second: Councilmember Chua / Councilmember Lien
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

15. Conduct a Public Hearing and Adopt a Resolution Approving the Proposed 2026-2030 Capital Improvement Program (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Interim City Manager Santana presented the report. CIP Manager Eam presented the report. He was joined by Public Works Director Di Renzo and City Engineer Silveira.

Mayor Montano opened the public hearing
There were the following public speakers.

1. Voltaire Montemayor
Mayor Montano closed the public hearing.

After discussion, motion: to (1) Conduct a public hearing and adopt Resolution No. 9429 approving the 2026-2030 Capital Improvement Program; and (2) Approve a budget appropriation of $50,000 from the Midtown Park Fund to fund Amendment No. 1 to the Professional Service Agreement with Padres Associates, Inc. for Phase 2 Environmental Site Assessment at 230 N. Main Street.

Motion/Second: Councilmember Chua / Councilmember Lien
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

16. Conduct a Public Hearing to Adopt the 2025-2030 Consolidated Plan, Adopt the 2025-2026 Annual Action Plan, and Approve the Community Development Block Grant Allocations for 2025-2026 (Staff Contact: Sarah Balcha, Acting Housing Official, 408-586-3222) Interim City Manager Santana introduced the item. Housing Administrative Analyst Michelle Silva presented the report.

Mayor Montano opened the public hearing.

There were the following public speakers:

1. Marina Sanchez

2. Jonathan Dair

3. Cathy Weselby

4. Yolie Garcia

5. Carole Conn

6. Georgia Bacil

7. Voltaire Montemayor

8. Melanie Faure

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June 3, 2025 Milpitas City Council Minutes Page 7
Mayor Montano closed the public hearing.

Mayor Carmen Montano initially proposed reallocating $50,000 from the microenterprise program to Rebuilding Together Silicon Valley to support local senior home repairs. Councilmember Hon Lien asked for clarification on whether Rebuilding Together had already received funding. Michelle Silva, Housing Administrative Analyst II, confirmed the organization had been allocated $385,000 at the May 6 Council meeting from a different CDBG funding source. With this clarification, the Mayor withdrew her recommendation.

Councilmember Lien then advocated for funding Hope for the Unhoused Milpitas, praising their weekly outreach services. Housing Administrative Analyst II Silva explained that although the organization was previously allocated $5,000, they had been unable to meet the City’s insurance requirements, preventing execution of an agreement. Assistant City Manager Matt Cano added that staff would assist the group to help them qualify in a future funding cycle.

Councilmember Evelyn Chua moved to approve staff's recommendations; the motion was seconded by Vice Mayor Garry Barbadillo.

Councilmember William Lam asked to add a comment before the vote. He voiced support for the recommendation, but asked to include direction to conduct biannual audits of grant recipients. Housing Administrative Analyst II Silva explained that the City already performs quarterly monitoring as part of the reimbursement process, with an annual formal monitoring process at year’s end. She confirmed that the City takes corrective actions upon identifying concerns. Following this response from staff, Councilmember William Lam did not request that the biannual audits be added to the recommendation.

After discussion, motion: to adopt the 2025-2030 Consolidated Plan; adopt the 2025-2026 Annual Action Plan with recommended allocation amounts; authorize the City Manager, or designee, to make any necessary changes to the 2025-2030 Consolidated Plan and 2025-2026 Annual Action Plan as needed to comply with CDBG submission guidelines and execute necessary forms and certifications for submission; and authorize the City Manager, or designee, to execute CDBG agreements with the approved subrecipients, and amend the CDBG agreements as needed to comply with CDBG guidelines.

Motion/Second: Councilmember Chua / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ITEMS PULLED FROM CONSENT CALENDAR

There were the following public speakers:

1. Anil Babbar

2. Voltaire Montemayor

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June 3, 2025 Milpitas City Council Minutes Page 8
Members of the City Council expressed concern regarding the lack of clarity in the proposed resolution to adopt elements of the Metropolitan Transportation Commission (MTC) Transit-Oriented Communities (TOC) policy. There was particular focus on the potential future obligations that might arise from accepting technical assistance and a $400,000 grant tied to the policy.

Councilmember Lien expressed concern about the potential obligations associated with the $400,000 grant and suggested additional time to engage with the MTC for clarification. She asked if the grant aligns with Milpitas' transportation goals, the risks that might be involved in accepting it, and if accepting it would limit future city land use actions. Councilmember Lien suggested that additional time may be needed to engage with MTC to clarify these concerns.

Interim City Manager Deanna Santana acknowledged the concerns and explained that the resolution was needed to meet a July 1, 2025 MTC deadline. She noted it was intentionally broad to preserve flexibility while the City continues working with MTC, and emphasized that detailed implementation strategies would be presented to the Council at a later date.

Vice Mayor Barbadillo questioned the connection between the grant and the overall MTC policy, highlighting the need for a clearer understanding of any catch or future obligation due to the MTC's policy guideline. He queried if the technical assistance and the accompanying $400,000 grant could result in expectations that the city's plans conform to MTC's policies.

Councilmember Chua raised questions about the historical context of grants from MTC, asking if this process, which seemed to obligate the city possibly to conform to MTC's overarching policies, was unprecedented. She shared concerns about pressure to comply within a specific timeline, and whether acceptance of the grant could gradually obligate the City to increase residential densities or otherwise reduce its planning autonomy.

Planning Director Lee clarified that the resolution would enable the City to receive technical assistance without committing to full TOC policy compliance or incurring financial obligations, explaining that the grant’s scope is limited to studying increased commercial density near the BART station and parking policies to support transportation demand management.

The City Council expressed consensus on the need for written clarification from MTC to ensure that no hidden conditions were attached to the grant that could affect future decision-making. The Council emphasized the importance of preserving local land use authority while continuing to explore partnership opportunities.

As a result, the council decided to defer the decision on adopting the resolution. Councilmember Lam made a motion: to continue the item to the June 17, 2025, City Council meeting to allow time for further dialogue with MTC. The motion was seconded by Vice Mayor Barbadillo with staff directed to engage with MTC and return with written clarifications regarding the scope of the grant and any future policy implications.

Motion/Second: Councilmember Lam / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

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June 3, 2025 Milpitas City Council Minutes Page 9

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Council Member Chua invited everyone to attend the Filipino American flag raising event on June 14th at 2 pm at Cesar Chavez Plaza.

ADJOURNMENT
Mayor Montano adjourned the meeting at 10:00 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

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TENTATIVE CITY COUNCIL AGENDA ITEM LIST
as of 6/10/2025
August 12, 2025 – Special Meeting (5:30 PM)

CLOSED SESSION
INVOCATION (Councilmember Lam)

PRESENTATION
- Women’s Equality Day (Proclamation)

CONSENT CALENDAR

1. Receive City Council calendar for August 2025 (City Clerk)

2. Approve City Council meeting minutes of June 17, 2025 (City Clerk)

3. Preview list of items for August 19, 2025 (City Clerk)

4. Councilmember Request List (City Clerk)

5. Commission Appointments (City Clerk)

6. Summer Recess CMO Authority Report Out (City Manager)

7. Report on Bids for Land Management System (Information Technology)

8. District 1 Lot 2 (Graham) – Initial Acceptance of Public Improvements (Public Works / Engineering)

9. Approve Improvement Agreement for 470 Wool Drive (Public Works / Engineering)

10. Award 5-Year Aboveground/Underground Storage tank Maintenance and Repair Agreement (Public Works)

PUBLIC HEARINGS

11. Citywide Fees (Finance)

12. Adopt Comprehensive Zoning Ordinance Update (Planning)

13. Triennial Public Health Goals Report (Public Works)

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MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS

OPEN ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
1 Reinstate the posting of the colors by Boy Scouts
at City Council Meetings Chua 4/15/2025
An update on this item will be included in the
next quarterly prioritization update.
2 Revise City Council Code of Conduct language
regarding the use of electronic devices. Lam 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
3 Develop a project management informational
memo. Barbadillo 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
4 Create a Milpitas Community Concert Choir with
city support for marketing and rehearsal space. Chua 4/1/2025 An update on this item will be included in the
next quarterly prioritization update.
5 Look into adding an entertainment zone to Main
Street. Montano 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
6 Staff provide a detailed analysis of overtime
expenditures by department. Barbadillo 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
7 Look into a policy to require a Super Majority vote
by Council for any deductions to budget reserves. Chua 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
8 Bring back a discussion regarding fentanyl-related
issues Barbadillo 2/18/2025
An update on this item will be included in the
next quarterly prioritization update.
9 Feasibility study regarding a police satellite office. Montano 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
10 Staff organize a job fair for City job openings Chua 11/19/2024 An update on this item will be included in the
next quarterly prioritization update.
11 Bring back a study or analysis of the permit
process Chua 11/19/2024
An update on this item will be included in the
next quarterly prioritization update.
12 Explore updating the city's business tax rate
schedule Chua 10/1/2024
An update on this item will be included in the
next quarterly prioritization update.
13 Explore funding options for new signage following
the decision to rename the Milpitas Library to the
Milpitas Jose Esteves Library Barbadillo 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
14 Update the animal control ordinance to include
other animals such as horses and cats Chua 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
15 Look into adopting an ordinance similar to San
Jose allowing ADUs (Accessory Dwelling Units) to
have a separate title and be sold separately. Chua 8/13/2024 An update on this item will be included in the
next quarterly prioritization update.
16 Conduct a traffic study on Escuela Parkway to
address circulation concerns Montano 5/7/2024
An update on this item will be included in the
next quarterly prioritization update.
17 Explore the possibility of augmenting the Planning
Commission stipend Barbadillo 4/16/2024
An update on this item will be included in the
next quarterly prioritization update.
18 Consideration of the 20% Low Income Below
Market Rate Housing Montano 12/5/2023
An update on this item will be included in the
next quarterly prioritization update.
19 Referral for utility infrastructure cost on Main Street from Carlo to Corning Streets Montano 10/17/2023
An update on this item will be included in the
next quarterly prioritization update.
20 Main Street International Festival Lien 10/3/2023
An update on this item will be included in the
next quarterly prioritization update.
21 Pickleball Pilot Project Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
22 Main Street Infrastructure Projects Montano 2/28/2023 An update on this item will be included in the
next quarterly prioritization update.
23 Main Street Flooding at Library Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
24 Have the City look into the possibility of a Citywide Senior Discount Barbadillo 2/7/2023
An update on this item will be included in the
next quarterly prioritization update.

NOTE: Deferred and Completed Items are not listed

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MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
25 City Manager look into implementing a workshop
for small businesses on the bidding process for
projects in the city Chua 8/9/2022
An update on this item will be included in the
next quarterly prioritization update.
26 Quarterly or Monthly crime statistics on Homekey
Project Chua 6/7/2022
An update on this item will be included in the
next quarterly prioritization update.
27 Evaluate reopening the childcare center with a non-
profit organization running the center Montano 2/1/2022 An update on this item will be included in the
next quarterly prioritization update.
28 Staff to look into mural Art on Great Mall Parkway
on the VTA owned Light rail pillars Montano 11/16/2021
An update on this item will be included in the
next quarterly prioritization update.
29 Consider Community Museum and Park on Main
St. Phan 8/20/2019
Discussions with the property owner of this
site are ongoing and staff is tracking
returning to council by June 2025 with an
update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:

NOTE: Deferred and Completed Items are not listed

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Setting a Salary Range for the Position of City Attorney (Matt Cano, Assistant City Manager, 408-586-3012)
Category: Leadership and Support Services
Meeting Date: 6/17/2025
Recommendation: Adopt the Amendment for Resolution No. 1626, the Classification Plan, to adjust the Salary Schedule for the classification of City Attorney.

BACKGROUND:

As stated in the City of Milpitas City Council Procedures and Protocols Handbook, the City Attorney is appointed by the City Council and reports to the full City Council. The City Attorney advises the City Council and City officers in their official capacity on legal matters affecting the City, attends all City Council meetings and some City of Milpitas Committee/Commission meetings, and represents the City in legal actions and proceedings. The City Attorney works in collaboration with the City Manager.

The contract for the previous City Attorney expired on April 25, 2025. On May 6, 2025, the Mayor and City Council adopted a resolution appointing Assistant City Attorney Christopher Creech as the Acting City Attorney. Additionally, during closed session on May 6, 2025, the City Council approved the establishment of a subcommittee consisting of Vice Mayor Gary Barbadillo and Councilmember Evelyn Chua to work with the City Manager on the recruitment for the permanent position of City Attorney.

On February 11, 2025, the City Council subcommittee convened, along with the City Manager, to interview potential recruitment firms for the position of City Attorney. In consultation with the subcommittee, the City Manager retained the services of Alliance Resources Consulting, LLC (Alliance) to facilitate the recruitment process. Alliance is a leading national public sector executive recruiting firm. The recruitment brochure for the position of City Attorney is expected to be widely distributed in late June 2025, and the selection process is expected to be completed by September 2025.

ANALYSIS:

To ensure a successful recruitment, it is important the expected salary range for the City Attorney position be posted with the recruitment brochure. If the salary range is not posted, it will lead to uncertainty amongst potential applicants which would lead to certain qualified applicants not applying. Currently the salary range for the City Attorney position is $207,922.00 to $259,903.02. As a comparison, Table 1 below provides information, from the published Salary Tables, as of April/May 2025, for other local jurisdictions.

Table 1: City Attorney “Top of Range” Salaries for Santa Clara County Cities (above 40,000 population) and Selected Other Local Cities* City
Population
(approx.)**
Max Salary from Respective
City Posted Pay Plan
Milpitas 79,746 $259,903

Pleasanton 75,664 $291,695
Morgan Hill 45,952 $309,927
Sunnyvale 156,792 $320,000
Redwood City 82,982 $333,402
Mountain View 87,316 $348,752
Fremont 228,192 $355,159

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City
Population
(approx.)**
Max Salary from Respective
City Posted Pay Plan
Santa Clara 133,132 $356,212
Palo Alto 67,658 $365,266
San José 997,368 $412,511
Average (not including Milpitas) $343,658
Median Salary (not including Milpitas) $348,752
*Fremont was selected as it borders Milpitas. Redwood City and Pleasanton were selected as they have been used by the City of Milpitas for comparative purposes in the past due to their similarly sized population and services provided to the community **Population estimates are based on US Census Bureau Website as of July 2024 and may not match other reported numbers.

For the Cities listed in the above table, the average salary for the position of City Attorney is $343,658 and the median salary is $348,752.

Considering the feedback from the City Council subcommittee, a key consideration in determining the salary is the need to attract qualified and experienced candidates for the City Attorney position throughout the State of California. To achieve this, it is essential to establish a salary range that positions this role as a significant opportunity. After evaluating the desired qualifications and analyzing salaries in neighboring jurisdictions and Southern California, our recruitment consultant has recommended a salary range of $340,000 to $400,000 for this position. This range will be used on the City Attorney Job Description and throughout the recruitment process. At the appointment of the permanent City Attorney, an employment agreement with a set salary and revised salary schedule will be presented to the City Council.

POLICY ALTERNATIVE(S):

Alternative 1: Do not adjust the pay scale for the position of City Attorney.

Pros: This would result in General Fund savings.

Cons: This will create challenges in attracting qualified and experienced applicants for the position.

FISCAL IMPACT:

The estimated maximum fiscal impact for the pay range adjustment to the City Attorney position is shown in the Source and Use of Funds table below. For Fiscal Year 2025-2026, the estimated maximum fiscal impact is $584,792 of which $369,047 was appropriated in the FY 2025-26 Adopted Operating Budget approved on June 3, 2025. An additional maximum appropriation of $215,745 would be made with vacancy savings from the City Attorney position plus one-time funding from the General Fund Contingency Reserve if needed. In subsequent fiscal years, the City Attorney salary and benefits will be included in the City base operating budget.

Source of Funds
City Attorney FY 2025-26 Adopted, Amended Operating Budget 100 - General Fund
Vacancy Savings &
General Fund
Contingency Reserve Total
Salary $ 242,267 $ 157,733 $ 400,000 Benefits 126,780 58,012 184,792 Total Sources of Funds $ 369,047 $ 215,745 $ 584,792

Use of Funds
City Attorney FY 2025-26 Adopted, Amended Operating Budget 100 - General Fund
General Fund
Contingency Reserve Total
Salary $ 242,267 $ 157,733 $ 400,000 Benefits 126,780 58,012 184,792 Total Uses of Funds $ 369,047 $ 215,745 $ 584,792

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CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

Approval of the recommendation is not an activity defined as a “project” under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3) and 15378(b)(4) either because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment and/or because the action is a financial, personnel and/or administrative activity and does not directly impact the environment pursuant to CEQA Guidelines 15378.

ATTACHMENT(S)
(a) Resolution
(b) Exhibit A to the Resolution: Revised Salary Table

Page 27 of 448 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING

THE CLASSIFICATION PLAN TO AMEND THE SALARY SCHEDULE FOR THE

POSITION OF CITY ATTORNEY
WHEREAS, the City of Milpitas has a Classification Plan adopted as Resolution No. 1626 on December 17, 1968, which has been amended from time to time, and which is in accordance with the Personnel Rules and Regulations of the City of Milpitas (Resolution No. 792 as amended); and WHEREAS, amendments to the Classification Plan are necessary to account for changes within the organization, transfer of duties, new job responsibilities, and adjustments to salary ranges; WHEREAS, the pending recruitment for a new City Attorney necessitates changes a review and modification of the salary range for the position of City Attorney.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. Resolution No. 1626, as amended, is hereby further amended effective July 1, 2025, as follows:

The City Council hereby adopts the salary schedule attached hereto as Exhibit A (“All Job Classifications/Salary Table Effective July 1, 2025”), which includes updated salary ranges for the following classifications:
•City Attorney: Salary Range $340,000 to $400,000, Exempt, Unrepresented PASSED AND ADOPTED this ______ day of _________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Page 28 of 448 ends

2 Resolution No. XXXX
ATTEST: APPROVED:

__________________________ ______________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor/Chair

APPROVED AS TO FORM:

___________________________
Christopher Creech, Acting City Attorney/General Counsel

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6/11/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/ Projected Salary Table 07/1/2025

Page 1 of 4 ends

Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Accountant 50 2101 500 51.81 4,144.60 107,759.60 54.40 4,351.80 113,146.80 57.11 4,568.50 118,781.00 59.98 4,798.00 124,748.00 62.96 5,037.03 130,962.78 Accounting Technician I 50 6104 513 33.74 2,699.17 70,178.42 35.43 2,834.16 73,688.16 37.20 2,975.87 77,372.62 39.06 3,124.66 81,241.16 41.01 3,280.90 85,303.40 Accounting Technician II 50 6105 514 37.11 2,969.08 77,196.08 38.97 3,117.58 81,057.08 40.92 3,273.45 85,109.70 42.96 3,437.16 89,366.16 45.11 3,608.94 93,832.44 Administrative Analyst I 80 2102 801 43.28 3,462.67 90,029.42 - - - - - - - - - 56.98 4,558.39 118,518.14 Administrative Analyst II 80 2103 802 47.80 3,824.11 99,426.86 - - - - - - - - - 62.92 5,033.41 130,868.66 Administrative Assistant 80 6111 828 41.29 3,303.48 85,890.48 43.36 3,468.65 90,184.90 45.53 3,642.10 94,694.60 47.80 3,824.18 99,428.68 50.19 4,015.38 104,399.88 Assistant Chief of Police 60 1405 649 116.80 9,344.14 242,947.64 - - - - - - - - - 163.52 13,081.79 340,126.54 Assistant City Attorney 60 1113 645 80.82 6,465.24 168,096.24 - - - - - - - - - 109.40 8,751.75 227,545.50 Assistant City Manager 60 1104 666 101.41 8,112.63 210,928.38 - - - - - - - - - 141.97 11,357.69 295,299.94 Assistant Dir Recr & Comm Svcs 60 1121 659 69.20 5,535.95 143,934.70 - - - - - - - - - 96.88 7,750.33 201,508.58 Assistant Engineer 50 2201 502 56.13 4,490.60 116,755.60 58.94 4,715.12 122,593.12 61.89 4,950.86 128,722.36 64.98 5,198.44 135,159.44 68.23 5,458.39 141,918.14 Assistant Finance Director 60 1109 669 72.98 5,838.26 151,794.76 - - - - - - - - - 102.17 8,173.76 212,517.76 Assistant Fire Marshal 60 2501 632 93.05 7,443.79 193,538.44 - - - - - - - - - 130.27 10,421.31 270,954.14 Assistant Planner 50 2801 503 53.82 4,305.89 111,953.14 56.52 4,521.30 117,553.80 59.33 4,746.55 123,410.30 62.30 4,983.82 129,579.32 65.41 5,233.11 136,060.86 Assistant Pool Manager 70 5609 709 22.66 1,812.80 47,132.80 - - - - - - - - - 31.57 2,525.60 65,665.60 Assistant Water Operator 20 7212 221 46.16 3,462.27 90,019.02 48.47 3,635.40 94,520.40 50.90 3,817.16 99,246.16 53.44 4,008.00 104,208.00 56.11 4,208.43 109,419.18 Assistant Water Operator - 40 20 8611 226 46.43 3,714.73 96,582.98 48.76 3,900.66 101,417.16 51.20 4,095.86 106,492.36 53.77 4,301.48 111,838.48 56.46 4,516.46 117,427.96 Associate Civil Engineer 50 2202 504 64.55 5,164.16 134,268.16 67.78 5,422.40 140,982.40 71.17 5,693.53 148,031.78 74.73 5,978.21 155,433.46 78.46 6,277.14 163,205.64 Associate Planner 50 2802 505 61.89 4,950.99 128,725.74 64.99 5,199.21 135,179.46 68.24 5,459.44 141,945.44 71.65 5,731.70 149,024.20 75.23 6,018.18 156,472.68 Budget Manager 80 1115 839 63.09 5,047.51 131,235.26 - - - - - - - - - 83.05 6,643.99 172,743.74 Building & Housing Director 60 1802 658 88.20 7,055.63 183,446.38 - - - - - - - - - 123.47 9,877.89 256,825.14 Building Inspection Manager 80 3809 848 65.73 5,258.33 136,716.58 - - - - - - - - - 79.89 6,391.58 166,181.08 Building Inspector Apprentice 70 8610 770 28.00 2,240.00 58,240.00 - - - - - - - - - 35.00 2,800.00 72,800.00 Building Official 60 1804 676 77.58 6,206.24 161,362.24 - - - - - - - - - 108.61 8,688.74 225,907.24 Building Permit Technician 50 5801 508 41.10 3,288.12 85,491.12 43.16 3,452.88 89,774.88 45.33 3,626.11 94,278.86 47.58 3,806.73 98,974.98 49.96 3,996.87 103,918.62 Building/NP Inspector 50 3801 507 54.48 4,358.21 113,313.46 57.20 4,576.17 118,980.42 60.06 4,804.93 124,928.18 63.07 5,045.20 131,175.20 66.22 5,297.43 137,733.18 Business Systems Analyst/Dev 80 2119 853 57.70 4,615.99 120,015.74 - - - - - - - - - 75.95 6,076.05 157,977.30 Buyer 80 2106 803 42.89 3,431.28 89,213.28 - - - - - - - - - 56.46 4,516.63 117,432.38 CIP Manager 60 2211 642 67.02 5,361.33 139,394.58 - - - - - - - - - 93.83 7,506.45 195,167.70 Case Manager 50 5612 544 36.83 2,946.17 76,600.42 - - - - - - - - - 45.96 3,676.76 95,595.76 Chief Fire Enforcement Officer 60 1505 656 80.45 6,436.20 167,341.08 - - - - - - - - - 112.63 9,010.68 234,277.68 Chief of Police 60 1402 650 122.64 9,811.05 255,087.30 - - - - - - - - - 171.69 13,735.51 357,123.26 City Attorney 60 1112 644 163.46 13,076.92 340,000.00 - - - - - - - - - 192.31 15,384.62 400,000.00 City Clerk 60 1101 605 67.06 5,364.87 139,486.62 - - - - - - - - - 93.90 7,511.67 195,303.42 City Engineer 60 1201 606 78.23 6,258.32 162,716.32 - - - - - - - - - 109.52 8,761.65 227,802.90 City Manager 60 1102 697 182.21 14,576.92 378,999.92 - - - - - - - - - 182.21 14,576.92 378,999.92 Code Enforcement Officer 50 5804 515 47.63 3,810.70 99,078.20 50.02 4,001.29 104,033.54 52.53 4,202.20 109,257.20 55.15 4,412.30 114,719.80 57.91 4,632.76 120,451.76 Communications Dispatch Superv 40 6409 456 61.94 4,954.90 128,827.40 65.03 5,202.64 135,268.64 68.28 5,462.79 142,032.54 71.70 5,735.94 149,134.44 75.28 6,022.74 156,591.24 Communications Dispatcher 40 6408 455 53.63 4,290.14 111,543.64 56.31 4,504.62 117,120.12 59.12 4,729.84 122,975.84 62.08 4,966.29 129,123.54 65.18 5,214.61 135,579.86 Community Service Officer 40 6412 460 46.22 3,697.73 96,140.98 48.53 3,882.63 100,948.38 50.96 4,076.76 105,995.76 53.51 4,280.59 111,295.34 56.18 4,494.64 116,860.64 Councilmember 60 1107 699 20.87 417.40 10,852.40 - - - - - - - - - 20.87 417.40 10,852.40 Crime Analyst 80 2105 809 51.81 4,145.13 107,773.38 - - - - - - - - - 68.20 5,456.27 141,863.02 Cross Connection Specialist 20 8626 239 47.99 3,839.31 99,822.06 50.52 4,041.37 105,075.62 53.18 4,254.08 110,606.08 55.97 4,477.97 116,427.22 58.92 4,713.65 122,554.90 Customer Services Supervisor 80 2127 847 50.24 4,019.43 104,505.18 - - - - - - - - - 66.13 5,290.45 137,551.70 Deputy City Clerk 80 6102 835 49.34 3,947.07 102,623.82 - - - - - - - - - 59.97 4,797.68 124,739.68 Deputy Director of IT 60 1123 679 80.31 6,424.82 167,045.32 - - - - - - - - - 102.85 8,227.82 213,923.32 Deputy Fire Chief 60 1504 633 117.25 9,379.84 243,875.81 - - - - - - - - - 164.15 13,131.77 341,426.09 Deputy Public Works Director 60 1207 654 78.23 6,258.32 162,716.32 - - - - - - - - - 109.52 8,761.65 227,802.90 Digital Media Specialist 80 2121 840 44.63 3,570.76 92,839.76 - - - - - - - - - 58.75 4,700.21 122,205.46 Dir of Recr & Community Svcs 60 1208 655 86.37 6,909.53 179,647.78 - - - - - - - - - 121.15 9,692.19 251,996.94 Econ Dev Dir & Strat Init 60 1206 653 86.37 6,909.53 179,647.78 - - - - - - - - - 121.15 9,692.19 251,996.94 Economic Development Coord 80 8623 852 54.45 4,355.63 113,246.38 - - - - - - - - - 67.51 5,400.93 140,424.18 Economic Development Spec 80 8606 850 51.85 4,147.86 107,844.36 - - - - - - - - - 62.59 5,006.89 130,179.14 Electrical/Building Inspector 50 3802 511 57.20 4,576.16 118,980.16 60.06 4,804.93 124,928.18 63.06 5,045.19 131,174.94 66.22 5,297.43 137,733.18 69.53 5,562.32 144,620.32 Emergency Services Coordinator 80 2502 836 57.28 4,582.72 119,150.72 - - - - - - - - - 75.39 6,031.47 156,818.22 Engineering Aide 50 3201 512 44.64 3,571.17 92,850.42 46.87 3,749.74 97,493.24 49.22 3,937.21 102,367.46 51.68 4,134.05 107,485.30 54.26 4,340.75 112,859.50 Engineering Permit Technician 50 2210 540 40.18 3,214.68 83,581.68 42.19 3,375.42 87,760.92 44.30 3,544.17 92,148.42 46.52 3,721.34 96,754.84 48.84 3,907.44 101,593.44 Entry Firefighter/EMT - 40 10 4512 115 58.36 4,668.57 121,382.90 61.28 4,902.01 127,452.23 - - - - - - - - - Entry Firefighter/EMT - 56 10 4510 112 41.68 4,668.57 121,382.90 43.77 4,902.01 127,452.23 - - - - - - - - -

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6/11/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/ Projected Salary Table 07/1/2025

Page 2 of 4 ends

Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Entry Firefighter/Paramedic-40 10 4513 116 65.36 5,228.81 135,949.09 68.63 5,490.25 142,746.51 - - - - - - - - - Entry Firefighter/Paramedic-56 10 4511 113 46.69 5,228.81 135,949.09 49.02 5,490.25 142,746.51 - - - - - - - - - Entry Level Fire Inspector 10 3508 114 50.39 4,031.53 104,819.72 52.91 4,233.11 110,060.77 55.56 4,444.77 115,563.90 58.34 4,667.01 121,342.22 61.25 4,900.36 127,409.37 Envir & Regulatory Comply Spec 80 8624 851 55.34 4,426.88 115,098.88 - - - - - - - - - 72.84 5,827.05 151,503.30 Environmental Inspector 50 2213 553 57.20 4,576.16 118,980.16 60.06 4,804.96 124,928.96 63.07 5,045.21 131,175.46 66.22 5,297.46 137,733.96 69.53 5,562.32 144,620.32 Equip Maint Worker I - 40 20 8612 227 42.23 3,378.26 87,834.76 44.32 3,545.47 92,182.22 46.54 3,723.07 96,799.82 48.87 3,909.97 101,659.22 51.32 4,105.21 106,735.46 Equip Maint Worker II - 40 20 8613 228 46.43 3,714.73 96,582.98 48.76 3,900.66 101,417.16 51.20 4,095.86 106,492.36 53.77 4,301.48 111,838.48 56.46 4,516.46 117,427.96 Equip Maint Worker III - 40 20 8614 229 52.31 4,185.18 108,814.68 54.94 4,394.96 114,268.96 57.69 4,615.14 119,993.64 60.57 4,845.68 125,987.68 63.61 5,088.69 132,305.94 Equipment Maint. Worker I 20 7202 200 41.97 3,147.51 81,835.26 44.07 3,304.89 85,927.14 46.27 3,470.18 90,224.68 48.58 3,643.67 94,735.42 51.01 3,825.85 99,472.10 Equipment Maint. Worker II 20 7203 201 46.16 3,462.27 90,019.02 48.47 3,635.40 94,520.40 50.90 3,817.16 99,246.16 53.44 4,008.00 104,208.00 56.11 4,208.43 109,419.18 Equipment Maint. Worker III 20 7204 202 52.01 3,901.05 101,427.30 54.61 4,096.03 106,496.78 57.34 4,300.87 111,822.62 60.21 4,515.91 117,413.66 63.22 4,741.72 123,284.72 Executive Assistant 80 6117 812 45.42 3,633.30 94,465.80 47.69 3,815.00 99,190.00 50.07 4,005.74 104,149.24 52.58 4,206.02 109,356.52 55.20 4,416.32 114,824.32 FF/Paramedic Trainee - 40 10 4504 107 62.25 4,979.81 129,475.16 62.25 4,979.81 129,475.16 62.25 4,979.81 129,475.16 62.25 4,979.81 129,475.16 62.25 4,979.81 129,475.16 FF/Paramedic Trainee - 56 10 4514 155 44.46 4,979.81 129,475.16 44.46 4,979.81 129,475.16 44.46 4,979.81 129,475.16 44.46 4,979.81 129,475.16 44.46 4,979.81 129,475.16 Finance Director 60 1103 627 88.58 7,086.27 184,243.02 - - - - - - - - - 124.00 9,919.98 257,919.48 Finance Manager 60 1116 647 62.51 5,001.18 130,030.68 - - - - - - - - - 87.52 7,001.68 182,043.68 Financial Analyst I 80 2125 844 40.41 3,233.17 84,062.42 - - - - - - - - - 53.20 4,255.81 110,651.06 Financial Analyst II 80 2126 845 44.63 3,570.76 92,839.76 - - - - - - - - - 58.75 4,700.21 122,205.46 Fire Battalion Chief 10 2508 153 62.45 6,993.89 181,841.21 - - - - - - - - - 87.42 9,791.45 254,577.69 Fire Battalion Chief - 40 10 2509 154 87.42 6,993.89 181,841.21 - - - - - - - - - 122.39 9,791.45 254,577.69 Fire Captain 10 2504 100 54.65 6,120.86 159,142.35 57.38 6,426.90 167,099.48 60.25 6,748.26 175,454.64 63.27 7,085.68 184,227.77 66.43 7,439.97 193,439.34 Fire Captain - 40 10 2507 108 76.51 6,120.86 159,142.35 80.34 6,426.90 167,099.48 84.35 6,748.26 175,454.64 88.57 7,085.68 184,227.77 93.00 7,439.97 193,439.34 Fire Chief 60 1502 630 129.27 10,341.38 268,875.79 - - - - - - - - - 180.97 14,477.97 376,427.14 Fire Engineer/EMT 10 4501 102 48.19 5,397.38 140,331.83 50.60 5,667.26 147,348.75 53.13 5,950.62 154,716.20 55.79 6,248.16 162,452.20 58.58 6,560.57 170,574.77 Fire Engineer/EMT - 40 10 4515 156 67.47 5,397.38 140,331.83 70.84 5,667.26 147,348.75 74.38 5,950.62 154,716.20 78.10 6,248.16 162,452.20 82.01 6,560.57 170,574.77 Fire Engineer/Paramedic 10 4505 151 53.97 6,045.08 157,172.11 56.67 6,347.34 165,030.96 59.51 6,664.71 173,282.38 62.48 6,997.96 181,946.86 65.61 7,347.86 191,044.31 Fire Prevention Inspector 10 3501 106 77.26 6,180.56 160,694.63 81.12 6,489.60 168,729.56 85.18 6,814.09 177,166.35 89.43 7,154.79 186,024.66 93.91 7,512.54 195,326.04 Fire Protection Engineer 10 3507 110 77.26 6,180.56 160,694.63 81.12 6,489.60 168,729.56 85.18 6,814.09 177,166.35 89.43 7,154.79 186,024.66 93.91 7,512.54 195,326.04 Firefighter/EMT 10 4502 103 45.96 5,147.11 133,824.87 48.25 5,404.48 140,516.38 50.67 5,674.70 147,542.30 53.20 5,958.45 154,919.58 55.86 6,256.37 162,665.69 Firefighter/EMT - 40 10 4516 157 64.34 5,147.11 133,824.87 67.56 5,404.48 140,516.38 70.93 5,674.70 147,542.30 74.48 5,958.45 154,919.58 78.20 6,256.37 162,665.69 Firefighter/EMT Trainee - 40 10 4509 109 55.58 4,446.26 115,602.67 55.58 4,446.26 115,602.67 55.58 4,446.26 115,602.67 55.58 4,446.26 115,602.67 55.58 4,446.26 115,602.67 Firefighter/Paramedic 10 4503 104 51.47 5,764.76 149,883.83 54.04 6,053.01 157,378.22 56.75 6,355.66 165,247.17 59.58 6,673.45 173,509.79 62.56 7,007.13 182,185.46 Fitness Instructor 70 5620 713 35.00 2,800.00 72,800.00 - - - - - - - - - 75.00 6,000.00 156,000.00 Fleet Maint Worker I -40 20 8615 230 40.31 3,224.94 83,848.44 42.33 3,386.56 88,050.56 44.45 3,555.63 92,446.38 46.66 3,733.18 97,062.68 49.00 3,920.33 101,928.58 Fleet Maint Worker II - 40 20 8616 231 44.34 3,547.12 92,225.12 46.56 3,724.68 96,841.68 48.88 3,910.74 101,679.24 51.33 4,106.40 106,766.40 53.90 4,311.62 112,102.12 Fleet Maint Worker III -40 20 8617 232 51.00 4,079.81 106,075.06 53.55 4,283.98 111,383.48 56.22 4,497.70 116,940.20 59.03 4,722.03 122,772.78 61.99 4,959.14 128,937.64 Fleet Maintenance Worker I 20 7207 213 40.31 3,023.39 78,608.14 42.33 3,174.53 82,537.78 44.44 3,333.28 86,665.28 46.67 3,499.88 90,996.88 49.00 3,674.90 95,547.40 Fleet Maintenance Worker II 20 7208 214 44.34 3,325.74 86,469.24 46.56 3,491.99 90,791.74 48.89 3,666.62 95,332.12 51.33 3,849.97 100,099.22 53.90 4,042.39 105,102.14 Fleet Maintenance Worker III 20 7209 215 50.99 3,824.56 99,438.56 53.54 4,015.77 104,410.02 56.22 4,216.53 109,629.78 59.03 4,427.34 115,110.84 61.98 4,648.79 120,868.54 GIS Technician 50 2212 552 56.13 4,490.60 116,755.60 58.94 4,715.12 122,593.12 61.89 4,950.90 128,723.40 64.98 5,198.42 135,158.92 68.23 5,458.41 141,918.66 Hazardous Materials Inspector 10 3502 105 77.26 6,180.56 160,694.63 81.12 6,489.60 168,729.56 85.18 6,814.09 177,166.35 89.43 7,154.79 186,024.66 93.91 7,512.54 195,326.04 Housing Official 60 1120 673 72.98 5,838.26 151,794.76 - - - - - - - - - 102.17 8,173.76 212,517.76 Human Resources Analyst I 80 2124 843 43.28 3,462.67 90,029.42 - - - - - - - - - 56.98 4,558.39 118,518.14 Human Resources Analyst II 80 2123 842 47.80 3,824.11 99,426.86 - - - - - - - - - 62.92 5,033.41 130,868.66 Human Resources Assistant 80 2108 846 30.83 2,466.62 64,132.12 32.37 2,589.86 67,336.36 33.99 2,719.35 70,703.10 35.69 2,855.34 74,238.84 37.48 2,998.08 77,950.08 Human Resources Director 60 1105 613 88.08 7,046.40 183,206.40 - - - - - - - - - 123.31 9,864.99 256,489.74 Human Resources Manager 60 1209 677 67.22 5,377.53 139,815.78 - - - - - - - - - 94.11 7,528.53 195,741.78 Human Resources Technician 80 2107 816 37.40 2,991.70 77,784.20 39.27 3,141.93 81,690.18 41.23 3,298.33 85,756.58 43.30 3,463.89 90,061.14 45.46 3,636.63 94,552.38 I T Director 60 2113 624 86.92 6,953.71 180,796.46 - - - - - - - - - 121.69 9,735.17 253,114.42 I T Manager 80 2116 819 65.16 5,212.88 135,534.88 - - - - - - - - - 85.78 6,862.06 178,413.56 I T Technician 50 3101 542 44.66 3,572.89 92,895.14 46.89 3,751.52 97,539.52 49.24 3,939.05 102,415.30 51.70 4,136.01 107,536.26 54.29 4,342.83 112,913.58 Information Technology Analyst 80 2118 831 54.81 4,385.16 114,014.16 - - - - - - - - - 72.15 5,772.16 150,076.16 Junior Engineer 50 2203 519 51.03 4,082.33 106,140.58 53.58 4,286.46 111,447.96 56.26 4,500.79 117,020.54 59.07 4,725.82 122,871.32 62.03 4,962.12 129,015.12 Junior Planner 50 2804 520 46.20 3,696.12 96,099.12 48.51 3,880.95 100,904.70 50.94 4,074.97 105,949.22 53.48 4,278.78 111,248.28 56.16 4,492.67 116,809.42 Legal Assistant 60 1124 689 41.29 3,303.48 85,890.48 43.36 3,468.65 90,184.90 45.53 3,642.10 94,694.60 47.80 3,824.18 99,428.68 50.19 4,015.38 104,399.88 Lifeguard 70 5610 710 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Maint Worker III - 40 20 8619 234 43.42 3,473.75 90,317.50 45.60 3,647.70 94,840.20 47.87 3,829.97 99,579.22 50.27 4,021.63 104,562.38 52.78 4,222.66 109,789.16 Maintenance Assistant 20 8625 238 26.48 2,118.21 55,073.46 27.73 2,218.58 57,683.08 29.03 2,322.41 60,382.66 30.40 2,432.30 63,239.80 31.83 2,546.52 66,209.52 Maintenance Custodian I 20 8101 203 30.93 2,319.75 60,313.50 32.48 2,435.74 63,329.24 34.10 2,557.55 66,496.30 35.81 2,685.43 69,821.18 37.60 3,007.68 78,199.68

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6/11/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/ Projected Salary Table 07/1/2025

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Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Maintenance Custodian I - 40 20 8107 222 30.93 2,474.42 64,334.92 32.48 2,598.11 67,550.86 34.10 2,728.03 70,928.78 35.81 2,864.45 74,475.70 37.60 3,007.65 78,198.90 Maintenance Custodian II 20 8102 204 34.02 2,551.79 66,346.54 35.72 2,679.34 69,662.84 37.51 2,813.33 73,146.58 39.39 2,953.91 76,801.66 41.36 3,308.43 86,019.09 Maintenance Custodian II - 40 20 8108 223 34.02 2,721.90 70,769.40 35.72 2,857.93 74,306.18 37.51 3,000.87 78,022.62 39.39 3,150.86 81,922.36 41.36 3,308.46 86,019.96 Maintenance Custodian III 20 8103 205 39.13 2,934.49 76,296.74 41.08 3,081.20 80,111.20 43.14 3,235.26 84,116.76 45.29 3,397.04 88,323.04 47.56 3,804.73 98,922.86 Maintenance Custodian III - 40 20 8618 233 39.13 3,130.33 81,388.58 41.08 3,286.61 85,451.86 43.14 3,451.42 89,736.92 45.30 3,623.66 94,215.16 47.56 3,804.42 98,914.92 Maintenance Supervisor 80 6124 858 65.26 5,220.80 135,740.80 68.53 5,482.40 142,542.40 71.95 5,756.00 149,656.00 75.55 6,044.00 157,144.00 79.33 6,346.40 165,006.40 Maintenance Worker I 20 8202 206 34.02 2,551.79 66,346.54 35.72 2,679.34 69,662.84 37.51 2,813.33 73,146.58 39.39 2,953.99 76,803.74 41.36 3,308.43 86,019.09 Maintenance Worker I-40 20 8203 207 34.33 2,746.71 71,414.46 36.04 2,883.16 74,962.16 37.85 3,027.95 78,726.70 39.74 3,178.98 82,653.48 41.73 3,338.35 86,797.10 Maintenance Worker II 20 8204 208 37.43 2,806.93 72,980.18 39.30 2,947.26 76,628.76 41.26 3,094.59 80,459.34 43.32 3,249.35 84,483.10 45.49 3,639.28 94,621.14 Maintenance Worker II-40 20 8205 209 37.76 3,020.65 78,536.90 39.65 3,171.69 82,463.94 41.64 3,331.06 86,607.56 43.71 3,496.66 90,913.16 45.90 3,671.65 95,462.90 Maintenance Worker III 20 8206 210 43.04 3,227.92 83,925.92 45.19 3,389.33 88,122.58 47.45 3,558.80 92,528.80 49.82 3,736.74 97,155.24 52.31 4,185.17 108,814.51 Maintenance Worker/Seasonal 70 8207 760 22.43 1,794.40 46,654.40 - - - - - - - - - 31.25 2,500.00 65,000.00 Management Analyst 80 2128 854 57.38 4,590.78 119,360.28 - - - - - - - - - 80.36 6,428.51 167,141.26 Marketing Coordinator 50 5614 548 43.37 3,469.45 90,205.70 45.54 3,642.91 94,715.66 47.81 3,825.05 99,451.30 50.20 4,016.30 104,423.80 52.71 4,217.13 109,645.38 Mayor 60 1118 696 26.09 521.88 13,568.88 - - - - - - - - - 26.09 521.88 13,568.88 Office Assistant I 50 6108 516 29.34 2,347.19 61,026.94 30.81 2,464.53 64,077.78 32.35 2,587.78 67,282.28 33.96 2,717.13 70,645.38 35.66 2,852.99 74,177.74 Office Assistant II 50 6109 517 32.27 2,581.79 67,126.54 33.89 2,710.83 70,481.58 35.58 2,846.46 74,007.96 37.36 2,988.77 77,708.02 39.23 3,138.15 81,591.90 Office Specialist 50 6110 518 37.11 2,969.04 77,195.04 38.97 3,117.54 81,056.04 40.92 3,273.45 85,109.70 42.96 3,437.16 89,366.16 45.11 3,608.94 93,832.44 PW Division Mgr. - Eng. 60 1127 692 78.83 6,306.41 163,966.66 - - - - - - - - - 98.54 7,883.01 204,958.26 PW Division Mgr. - Opr. 60 1126 691 78.83 6,306.41 163,966.66 - - - - - - - - - 98.54 7,883.01 204,958.26 PW Division Mgr. - Utl. 60 1128 693 78.83 6,306.41 163,966.66 - - - - - - - - - 98.54 7,883.01 204,958.26 Patrol Officer 40 4401 404 58.45 4,675.95 121,574.70 61.37 4,909.75 127,653.50 64.44 5,155.20 134,035.20 67.66 5,412.97 140,737.22 71.04 5,683.59 147,773.34 Patrol Officer Trainee 40 4402 458 57.19 4,575.53 118,963.78 60.05 4,804.22 124,909.72 63.06 5,044.49 131,156.74 66.21 5,296.68 137,713.68 69.52 5,561.46 144,597.96 Payroll Specialist 50 5102 546 39.64 3,171.01 82,446.26 41.62 3,329.57 86,568.82 43.70 3,496.03 90,896.78 45.89 3,670.86 95,442.36 48.18 3,854.33 100,212.58 Plan Check Engineer 50 3807 521 66.06 5,284.74 137,403.24 69.36 5,548.42 144,258.92 72.83 5,826.23 151,481.98 76.46 6,117.06 159,043.56 80.34 6,426.93 167,100.18 Plan Checker 50 3803 522 56.33 4,506.38 117,165.88 59.15 4,731.65 123,022.90 62.11 4,968.63 129,184.38 65.20 5,216.33 135,624.58 68.47 5,477.88 142,424.88 Plan Review Manager 60 1210 678 73.27 5,861.99 152,411.74 - - - - - - - - - 95.30 7,624.07 198,225.82 Planning Commissioners 70 1108 698 1.00 20.00 520.00 - - - - - - - - - 1.00 20.00 520.00 Planning Director 60 1803 607 88.20 7,055.63 183,446.38 - - - - - - - - - 123.47 9,877.89 256,825.14 Planning Manager 60 2803 602 67.22 5,377.53 139,815.78 - - - - - - - - - 94.11 7,528.53 195,741.78 Planning Technician 50 2813 554 41.10 3,288.12 85,491.12 43.16 3,452.88 89,774.88 45.33 3,626.11 94,278.86 47.58 3,806.73 98,974.98 49.96 3,996.87 103,918.62 Police Assistant 40 6401 450 54.48 4,358.54 113,322.04 57.21 4,576.41 118,986.66 60.07 4,805.22 124,935.72 63.07 5,045.52 131,183.52 66.22 5,297.80 137,742.80 Police Captain 60 1401 651 111.24 8,898.85 231,370.10 - - - - - - - - - 155.73 12,458.34 323,916.84 Police Clerk I 40 6402 451 39.05 3,124.14 81,227.64 41.00 3,280.38 85,289.88 43.05 3,444.37 89,553.62 45.21 3,616.60 94,031.60 47.47 3,797.35 98,731.10 Police Clerk II 40 6403 452 42.96 3,436.49 89,348.74 45.11 3,608.41 93,818.66 47.36 3,788.81 98,509.06 49.73 3,978.28 103,435.28 52.21 4,177.11 108,604.86 Police Clerk Supervisor 40 6404 454 49.62 3,969.23 103,199.98 52.10 4,167.73 108,360.98 54.70 4,376.06 113,777.56 57.44 4,594.89 119,467.14 60.31 4,824.61 125,439.86 Police Evidence Technician 40 8607 459 45.56 3,644.48 94,756.48 47.83 3,826.68 99,493.68 50.23 4,018.04 104,469.04 52.74 4,218.97 109,693.22 55.37 4,429.90 115,177.40 Police Lieutenant 40 2402 400 89.65 7,172.22 186,477.72 94.14 7,530.84 195,801.84 98.84 7,907.41 205,592.66 103.79 8,302.80 215,872.80 108.97 8,717.92 226,665.92 Police Officer 40 4403 403 63.91 5,113.19 132,942.94 67.11 5,368.93 139,592.18 70.47 5,637.36 146,571.36 73.99 5,919.17 153,898.42 77.69 6,215.20 161,595.20 Police Officer Trainee 40 4404 457 62.54 5,003.38 130,087.88 65.67 5,253.60 136,593.60 68.95 5,516.33 143,424.58 72.40 5,792.09 150,594.34 76.02 6,081.71 158,124.46 Police Sergeant 40 4405 401 77.21 6,176.88 160,598.88 81.07 6,485.73 168,628.98 85.13 6,810.01 177,060.26 89.38 7,150.61 185,915.86 93.85 7,508.13 195,211.38 Police Support Services Mgr 60 1404 657 65.19 5,215.27 135,597.02 - - - - - - - - - 91.27 7,301.71 189,844.46 Pool Manager 70 5608 708 23.72 1,897.60 49,337.60 - - - - - - - - - 33.05 2,644.00 68,744.00 Principal Civil Engineer 80 2204 822 68.48 5,478.50 142,441.00 - - - - - - - - - 89.07 7,125.29 185,257.54 Principal Planner 80 2811 823 70.61 5,648.47 146,860.22 - - - - - - - - - 85.51 6,841.17 177,870.42 Program Coordinator 50 5606 523 40.44 3,235.55 84,124.30 - - - - - - - - - 53.24 4,258.96 110,732.96 Public Information Officer 60 1122 674 64.70 5,175.88 134,572.88 - - - - - - - - - 90.58 7,246.26 188,402.76 Public Services Assistant I 50 6601 524 33.74 2,699.17 70,178.42 35.43 2,834.16 73,688.16 37.20 2,975.90 77,373.40 39.06 3,124.68 81,241.68 41.01 3,280.90 85,303.40 Public Services Assistant II 50 6602 525 37.11 2,969.08 77,196.08 38.97 3,117.58 81,057.08 40.92 3,273.44 85,109.44 42.96 3,437.17 89,366.42 45.11 3,608.94 93,832.44 Public Works Director 60 1204 635 90.69 7,255.01 188,630.26 - - - - - - - - - 126.96 10,157.05 264,083.30 Public Works Inspector 50 3202 526 54.48 4,358.21 113,313.46 57.20 4,576.17 118,980.42 60.06 4,804.93 124,928.18 63.07 5,045.20 131,175.20 66.22 5,297.43 137,733.18 Public Works Manager 60 1117 648 60.36 4,828.73 125,546.98 - - - - - - - - - 84.50 6,760.22 175,765.72 Purchasing Agent 80 1106 826 56.53 4,522.79 117,592.54 - - - - - - - - - 72.91 5,833.14 151,661.64 Recreation Administrative Asst 70 5619 712 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Recreation Attendant 70 5618 711 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Recreation Instructors 70 5607 707 18.82 1,505.60 39,145.60 - - - - - - - - - 37.64 3,011.20 78,291.20 Recreation Leader 70 5617 706 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Recreation Services Supervisor 80 2601 827 54.01 4,320.43 112,331.18 - - - - - - - - - 71.08 5,686.26 147,842.76 Recreation Svcs Assistant I 50 8601 527 19.07 1,525.69 39,667.94 20.02 1,601.95 41,650.70 21.03 1,682.11 43,734.86 22.08 1,766.17 45,920.42 23.18 1,854.52 48,217.52

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6/11/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/ Projected Salary Table 07/1/2025

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Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Recreation Svcs Assistant II 50 8602 528 22.64 1,811.48 47,098.48 23.78 1,902.25 49,458.50 24.97 1,997.32 51,930.32 26.22 2,097.23 54,527.98 27.53 2,202.04 57,253.04 Recreation Svcs Assistant III 50 8603 529 26.03 2,082.27 54,139.02 27.33 2,186.33 56,844.58 28.70 2,295.65 59,686.90 30.13 2,410.42 62,670.92 31.64 2,530.99 65,805.74 Recreation Svcs Assistant IV 50 8604 530 30.54 2,443.05 63,519.30 32.06 2,565.19 66,694.94 33.67 2,693.44 70,029.44 35.35 2,828.13 73,531.38 37.12 2,969.52 77,207.52 Retired Annuitant - Extra Help 70 5107 747 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Retired Annuitant - Interim 70 5108 748 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Risk Analyst 80 2130 857 44.63 3,570.76 92,839.76 - - - - - - - - - 58.75 4,700.21 122,205.46 SCADA Technician 20 8627 240 48.92 3,913.60 101,753.60 51.49 4,119.59 107,109.34 54.21 4,336.42 112,746.92 57.06 4,564.64 118,680.64 60.06 4,804.89 124,927.14 Senior Accountant 80 2110 829 50.24 4,019.43 104,505.18 - - - - - - - - - 66.13 5,290.45 137,551.70 Senior Accounting Technician 50 6106 539 40.82 3,265.99 84,915.74 42.87 3,429.32 89,162.32 45.01 3,600.78 93,620.28 47.26 3,780.85 98,302.10 49.62 3,969.85 103,216.10 Senior Administrative Analyst 80 2112 834 55.50 4,439.60 115,429.60 - - - - - - - - - 73.05 5,844.08 151,946.08 Senior Building Inspector 50 3804 531 62.92 5,033.70 130,876.20 66.07 5,285.46 137,421.96 69.37 5,549.69 144,291.94 72.84 5,827.14 151,505.64 76.48 6,118.52 159,081.52 Senior Buyer 80 2129 856 53.33 4,266.36 110,925.36 - - - - - - - - - 64.93 5,194.15 135,047.90 Sr. City Manager Analyst 60 1125 694 64.90 5,192.31 135,000.00 - - - - - - - - - 84.14 2,188.00 175,000.00 Senior Executive Assistant 80 6123 855 47.80 3,824.11 99,426.86 - - - - - - - - - 62.92 5,033.41 130,868.66 Senior HR Analyst 80 2122 841 51.81 4,145.16 107,774.16 - - - - - - - - - 68.20 5,456.27 141,863.02 Senior Plan Check Engineer 50 3806 534 72.67 5,813.21 151,143.46 76.30 6,104.03 158,704.78 80.11 6,408.96 166,632.96 84.11 6,729.08 174,956.08 88.32 7,065.46 183,701.96 Senior Planner 80 2805 830 64.73 5,178.17 134,632.42 - - - - - - - - - 78.68 6,294.27 163,651.02 Senior Public Works Inspector 50 3203 535 62.92 5,033.74 130,877.24 66.07 5,285.46 137,421.96 69.37 5,549.70 144,292.20 72.84 5,827.14 151,505.64 76.48 6,118.52 159,081.52 Senior Public Works Lead 20 8609 225 57.56 4,605.03 119,730.78 60.44 4,835.28 125,717.28 63.46 5,077.05 132,003.30 66.64 5,330.88 138,602.88 69.97 5,597.58 145,537.08 Senior SCADA Technician 20 8628 241 53.81 4,304.97 111,929.22 56.64 4,531.55 117,820.30 59.63 4,770.05 124,021.30 62.76 5,021.11 130,548.86 66.07 5,285.38 137,419.88 Special Project Associate 70 5105 750 20.00 1,600.00 41,600.00 - - - - - - - - - 50.00 4,000.00 104,000.00 Sr Code Enforcement Officer 50 5806 545 55.90 4,472.03 116,272.78 58.68 4,694.75 122,063.50 61.63 4,930.13 128,183.38 64.71 5,177.00 134,602.00 67.94 5,435.31 141,318.06 Sr. Public Services Assistant 50 5615 549 41.40 3,311.82 86,107.32 43.47 3,477.41 90,412.66 45.64 3,651.27 94,933.02 47.92 3,833.84 99,679.84 50.32 4,025.53 104,663.78 Sr. Special Projects Associate 70 5106 749 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Staff Assistant 70 5104 745 18.20 1,456.00 37,856.00 - - - - - - - - - 28.16 2,252.80 58,572.80 Student Intern 70 5103 740 18.20 1,456.00 37,856.00 - - - - - - - - - 30.00 2,400.00 62,400.00 Transporation & Traffic Mgr 60 1202 675 64.70 5,175.88 134,572.88 - - - - - - - - - 90.58 7,246.26 188,402.76 Water Meter Technician I 20 8104 216 34.02 2,551.68 66,343.68 35.72 2,679.34 69,662.84 37.51 2,813.31 73,146.06 39.39 2,953.91 76,801.66 41.36 3,101.64 80,642.64 Water Meter Technician I -40 20 8620 235 34.03 2,722.00 70,772.00 35.73 2,858.11 74,310.86 37.51 3,000.59 78,015.34 39.38 3,150.50 81,913.00 41.36 3,308.95 86,032.70 Water Meter Technician II 20 8105 217 37.43 2,806.93 72,980.18 39.30 2,947.24 76,628.24 41.26 3,094.57 80,458.82 43.32 3,249.32 84,482.32 45.49 3,411.82 88,707.32 Water Meter Technician II -40 20 8621 236 37.43 2,994.19 77,848.94 39.30 3,144.14 81,747.64 41.26 3,300.44 85,811.44 43.33 3,466.31 90,124.06 45.50 3,639.63 94,630.38 Water Systems Operator 20 7211 219 52.01 3,901.04 101,427.04 54.61 4,095.68 106,487.68 57.34 4,300.86 111,822.36 60.21 4,515.91 117,413.66 63.22 4,741.72 123,284.72 Water Systems Operator - 40 20 8622 237 52.31 4,185.18 108,814.68 54.94 4,394.96 114,268.96 57.69 4,615.14 119,993.64 60.57 4,845.68 125,987.68 63.61 5,088.69 132,305.94 Union Code Union Description10 IAFF - International Association of Firefighters20 MEA - Milpitas Employee Association40 MPOA - Milpitas Police Officers Association50 Pro-Tech - Milpitas Professional and Technical Group60 Unrep - Unrepresented70 Temps - Temporary80 Mid-Con - UPEC Mid-Mgmt-Confidential Unit

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Mayor Montano, 408-586-3024)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/17/2025
Recommendation: Receive Mayor Montano's recommendations and approve and confirm recommendations for appointments to City Commissions.

BACKGROUND:

Per Government Code Section 40605, in a general law city with an elected Mayor, all appointments to boards, commissions, and committees are made by the Mayor, subject to City Council approval, unless otherwise specified by statute. The City of Milpitas has 13 Commissions (including the Measure F Oversight Committee), with members appointed by the Mayor and confirmed by the City Council. The Commissions advise the Milpitas elected officials on a variety of community interests and policy areas. Commissioner appointments and removals are governed by various sections of the California Government Code, Milpitas Municipal Code, and the adopted Milpitas Commissioner Handbook and By-Laws.

Commission terms are generally three years and are tied to specific seats, not individuals. When a vacancy occurs mid-term due to resignation or removal, the new appointee is appointed to serve the remainder of the unexpired term assigned to that seat. Alternate appointments are tied to the individual for the duration of their alternate service.

Commissioners may seek reappointment at the end of their term by submitting a written request to the City Clerk. Reappointments are not automatic and must be recommended by the Mayor and confirmed by the City Council.

Any resident interested in serving on a City Commission must complete a Commission Application and submit it to the City Clerk. Applications are then forwarded to the Mayor for consideration.

The Milpitas Commissioner Handbook further states that Commissioners are expected to attend all regular meetings. Those who are absent from three or more meetings in a calendar year may be subject to removal.

ANALYSIS:

Appointments are as follows:

Arts Commission:

1. Appoint Sujata Tibrewala as Alternate No. 1 with an unexpired term ending October 2027.

Community Housing Commission:

1. Appoint Tristan Sanders to a full voting seat with an unexpired term ending January 2026.

2. Appoint Vianca Urquico to a full voting seat with an unexpired term ending January 2027.

Library and Education Advisory Commission:

1. Reappoint Nonie McDonald to a full voting seat with a term ending June 2028.

2. Appoint Jared Mohammed as Alternate No. 1 with a term ending June 2028.

3. Appoint Anaya Gandhi as Non-Voting Student Member with a term ending June 2028.

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Parks, Recreation and Cultural Resources Commission:

1. Reappoint Rondi Jackson to a full voting seat with a term ending June 2028.

2. Reappoint Olania Castillo to a full voting seat with a term ending June 2028.

3. Appoint Prashanth Kumar to a full voting seat with a term ending June 2028.

4. Appoint Nasir Lalani as Alternate No. 1 with a term ending June 2028.

Public Safety and Emergency Preparedness Commission:

1. Reappoint Don Clendenin to a full voting seat with a term ending June 2028.

2. Reappoint Jonathan Nakapalau to a full voting seat with a term ending June 2028.

3. Reappoint Michael Berryhill to a full voting seat with a term ending June 2028.

4. Reappoint Evan Gan to a full voting seat with a term ending June 2028.

5. Reappoint Andrew Luu as Alternate No. 1 with a term ending June 2028.

6. Appoint Art Bajaj as Alternate No. 2 with an unexpired term ending June 2026.

Science, Technology & Innovation Commission:

1. Appoint Tarun Baja as Alternate No. 2 to an unexpired term ending January 2026.

All recommended Commissioner appointments have been reviewed and confirmed by the City Clerk’s office.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is continuing administrative or maintenance activity and is not a project pursuant to Cal. Code Regs., tit. 14, § 15378.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

ATTACHMENTS:
(a) Commission Applications

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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Wednesday, May 28, 2025 6:50:05 PM
CAUTION: EXTERNAL SENDER
This email originated from outside the organization. Do NOT click links or open attachments unless you recognize the sender and know the content is safe. Report suspicious messages to the IT Helpdesk.

Commission Applications
Commission /
Committee Applying
for:

Arts Commission
First Name sujata
Last Name tibrewala
Address Type Residence
Address
City Milpitas
State Ca
Zip Code 95035
Phone Number
Email Address
Present Employer
Field not completed.

Other Phone Field not completed.

Business Address
(Optional)
Field not completed.

City Milpitas
State Ca
Zip Code 95035
Occupation Artist
Education: If Youth Field not completed.

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Advisory Commission
applicant, indicate your
grade / school:

College, Professional,
Vocational, or other
schools attended
Showcases artist at the Phantom art Gallery
Major Subject Artist
Degree Masters in Engineering
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Pratibimba
Member Field not completed.

Name of Organization Indian American Artists Association Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

I am an eco feminist, artist and engineer, based in San Jose, California. I have exhibited my works at various prestigious venues in the United States and India and featured at National Museum of American History, Broadway New York.

Currently a docent at San Jose Museum of
Art, I have served as
a Docent and adult art education advisor at Brook’s Museum in Memphis, TN. My works have been showcased at CCT Gallery, Life Force Arts Center & University of IL, Circle Campus in Chicago and Regional Commission of Arts St Louis, MO. I am also a member of the
Northern California Women's Caucus for
the Arts, MySLART and Art World Assoc. Apart from USA I have gallery representations in Bangalore, India, London, and New Delhi, India.

Other venues around the world which have shown my art
include,
University of Illinois, Chicago, Raw San Jose, Parallax

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Art Fair London, the Regional Commission of Arts St Louis, Life Force Arts Chicago, Mindworks Gallery Chesterfield, St. Louis Artists' Guild, Chesterfield Arts, Art World Association, Women's Caucus for the Arts and MySLART. In India I have exhibited at Lalit Kala Academy New Delhi, Jawahar Kala Kendra, Jaipur, and Renaissance Gallery Bangalore. I continue to display her art and conduct art workshops at Bay Area, CA, where I reside presently.

My work has been featured in print and electronic media throughout USA and India. Some major US publications include FOX 21, News Channel 5, TV Asia, The Examiner, FAT city review, BROAD magazine, ART quench, Everything is ART,
Lake View Patch, St Louis Beacon and Indian publications include DD national, P7 news channel, Indian Express, Hindu, Dainik Jagran, The Pioneer, Deccan Herald, Time out Bengaluru.

My work has also been featured on the cover page of Broad Magazine, the feminist and social justice magazine with a full feature interview, and Balhan's a leading children’s magazine,in Rajasthan. Her works were showcased at the PAN IIT global summit among the "right brains of the IITians" and her paintings were selected for a fundraiser for Chesterfield Arts, St Louis Artist Guild, Memphis farmer's Market Annual Fund Raiser.

Her
video on Vibhutipura Lake was selected by "the lost lakes of Bangalore" to be awarded and used by the local authorities to get money sanctioned for the lake restoration. Her story was featured on the Titan "Be more" web site.

My paintings have been collected by institutions and individuals alike. including the Maharaja of Jaipur, AID India, Shared Heritage (University of Maryland) and C
Upload a File Sujata_Bio.pages
Date 5/28/2025
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name sujata tibrewala
Email not displaying correctly? View it in your browser.

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Other Phone Field not completed.

Business Address (Optional) Field not completed.

City Field not completed.

State Field not completed.

Zip Code Field not completed.

Occupation Student/Accountant
Education: If Youth Advisory
Commission applicant,
indicate your grade / school:

Field not completed.

College, Professional,
Vocational, or other schools
attended
California State University, East Bay
Major Subject Accounting & Data Analytics
Degree Bachelor of Science
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

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Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the personal
qualifications you possess
which you believe would be
an asset (additional
information may be
attached):

As a finance and accounting student with a strong background in financial analysis, strategic planning, and community involvement, I believe I can provide valuable insights to the Milpitas Community Housing Commission. My academic and
professional experiences have equipped me with the skills necessary to assess financial feasibility, optimize resource allocation, and promote sustainable housing initiatives.

Through my coursework in accounting and data analysis at California State University, East Bay, and my involvement with the Student Investment Fund, I have developed strong
analytical abilities that can support data-driven decision-making regarding housing affordability and budget planning.

As a member of several campus organizations, including Beta Alpha Psi and the SRJC Philosophy Club (Vice President), I have demonstrated leadership in fostering collaboration and addressing community concerns. My involvement in these
groups has strengthened my ability to communicate effectively with diverse stakeholders.

My internship experiences at firms such as EY and Grant Thornton have exposed me to complex financial scenarios, requiring me to identify practical solutions—skills that can be applied to addressing housing challenges in Milpitas, such as affordability, resource allocation, and policy implementation.

I am deeply committed to contributing to the Milpitas
community by advocating for policies that enhance housing opportunities while ensuring fiscal responsibility. My
understanding of local government operations and desire to serve make me eager to participate in discussions aimed at improving housing initiatives.

I am excited about the opportunity to bring my skills and

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dedication to the Milpitas Community Housing Commission and to contribute meaningfully to the city's efforts in providing equitable and sustainable housing solutions.

Upload a File Tristan-Sanders-2025-Resume.pdf
Date 1/21/2025
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name Tristan Sanders
Email not displaying correctly? View it in your browser.

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2 Education: If Youth
Advisory Commission
applicant, indicate your
grade / school:

Field not completed.

College, Professional,
Vocational, or other
schools attended
DLSU Taft Manila
Major Subject Field not completed.

Degree AB Psychology
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Santa Clara Realtors Board
Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

I am a licensed Realtor and I believe I can be a great asset as I am familar with housing laws and trends. I am also an outgoing person and always attends events and do networking. I have the ability to adapt with any environment and people.

Upload a File Field not completed.

Date Field not completed.

By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

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3 Name Vianca Urquico
Email not displaying correctly? View it in your browser.

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John Macon
Recreation and Community Services Supervisor
Phone (408) 586 3226
Email [email protected]
40 N. Milpitas Blvd., Milpitas CA 95035
www.ci.milpitas.ca.gov

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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Wednesday, May 28, 2025 8:00:31 PM
CAUTION: EXTERNAL SENDER
This email originated from outside the organization. Do NOT click links or open attachments unless you recognize the sender and know the content is safe. Report suspicious messages to the IT Helpdesk.

Commission Applications
Commission /
Committee Applying
for:

Library and Education Commission
First Name Javed
Last Name Mohammed
Address Type Residence
Address
City Milpitas
State CA
Zip Code 95035
Phone Number
Email Address
[email protected]
Present Employer Siemens/KForce
Other Phone Field not completed.

Business Address
(Optional)
Field not completed.

City Field not completed.

State Field not completed.

Zip Code Field not completed.

Occupation Community Manager
Education: If Youth Field not completed.

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Advisory Commission
applicant, indicate your
grade / school:

College, Professional,
Vocational, or other
schools attended
University of Manchester, UK
Major Subject Computer Engineering
Degree BS
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Muslim Community Association
Member Past Executive Committee Member
Name of Organization Toastmasters
Member Past Member
Name of Organization Oracle
Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

I’ve been a regular patron of the Milpitas Library for over 35 years. It’s played a huge role in my life and in my family’s—we’ve raised our kids to love books, and the library has always been a special place for us. I still visit often, sometimes even daily, whether it’s to check out a new book, browse the DVDs, or just enjoy the calm and welcoming atmosphere.

Over the years, I’ve gotten to know many of the librarians and staff on a first-name basis, and I even had the chance to speak to the City Council in support of the library a few years ago. I’ve also visited libraries all over the Bay Area, and I truly believe we’re lucky to have one of the most vibrant and well-loved libraries in Santa Clara County right here in Milpitas.

Outside of Milpitas, I’ve helped sponsor nonprofit efforts to build libraries in other parts of the world, and even sent books from local book sales to orphanages abroad. I’ve always believed that

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books have the power to open minds and hearts, and that libraries are one of the most meaningful ways to give back to a community.

It would be an honor to serve on the Library Commission and help support a place that has given so much to me and my family over the years.

Upload a File Field not completed.

Date 5/28/2025
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name javed mohammed
Email not displaying correctly? View it in your browser.

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CITY OF MILPITAS

YOUTH COMMISSION APPLICATION

_____________________________________________________
PROVIDE COMPLETE INFORMATION (in black ink) COMMISSION APPLYING FOR 

If you are only applying for the Youth Commission, please indicate that on the line that states “Commission Applying for.” If you would like to serve as a nonvoting member on another commission, see instruction below. Please note that you may apply for the Youth Commission and nonvoting commissions.

The City allow one nonvoting youth to server on the commissions listed below. Please indicate by checking the boxes below which commissions you would like to serve on as a nonvoting member. Please select all commissions you are interested in. The Mayor will review your application and make appointments as appropriate.

ARTS COMMISSION

COMMUNITY ADVISORY COMMISSION

ECONOMIC DEVELOPMENT & TRADE COMMISSION

LIBRARY & EDUCATION COMMISSION

PARKS, RECREATION & CULTURAL RESOURCES COMMISSION

PUBLIC SAFETY & EMERGENCY PREPAREDNESS COMMISSION

SCIENCE, TECHNOLOGY & INNOVATION COMMISSION

SENIOR ADVISORY COMMISSION

VETERANS COMMISSION

Name: First (middle) Last

Address: Number Street (apt. # if needed) City & Zip Code

Telephone Number(s) e-mail address

Education: Please indicate your grade & school: _______________________________________

Briefly describe the personal qualifications you possess which you believe would be an asset (additional information may be attached):

I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

__________________________________________________________ ____________________________________ Signature Date

Appointments to Commissions are made by the Mayor with the concurrence of the City Council. Applications not acted upon will expire after one year from the date submitted unless renewed by the applicant.

PLEASE BE AWARE THAT ALL COMMISSION APPLICATIONS ARE PUBLIC RECORD E-mail, send in US mail or drop off your completed application to:

City Clerk, Milpitas City Hall 3rd floor, 455 E. Calaveras Blvd., Milpitas, CA 95035, email: [email protected] 9th Grade at Notre Dame SJ High S
5-12-2025
Ananya Gandhi
I am a 9th grader who currently participates in robotics, speech & debate, Red Cross club, Interact club be involved in my community and am always looking to make a difference. By participated in these activ learned problem solving and public speaking skills. I am comfortable and have experience with working organizing events. I also volunteer at the Milpitas Library, because I know the importance of serving my ✔
✔
✔
✔

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Youth Advisory Commission Supplemental Questionnaire

1. What type of difference do you want to make for the youth in our community? (Please list two of your ideas. Please use the reverse side if you need more room.) As a student who is passionate about STEM and community service, I want to provide resources so that children in my community have a multitude of opportunities. I hope to be a part of creating an inclusive, diverse, and empowering environment for all of the youth. One of my ideas is giving students access to STEM resources, such as workshops, career panels, hackathons, and more. By partnering with local engineers and scientists, we would be able to expose and inform the youth about paths in STEM. Moreover, we can partner with the library and local schools as well to create accessible programs and workshops for everyone. Another one of my ideas is preparing the youth for leadership and public speaking, key skills that will be useful in their future. I would like to help initiate opportunities for the youth to learn about things such as leadership, public speaking, communication, advocacy, mental health, and much more.

A lot of these things are not taught in schools, so I think it would be helpful to host events where we teach these things. These events and programs will also help shape our youth to become leaders, advocates, and community builders in the future, strengthening the community as a whole.

2. How did you hear about the Youth Advisory Commission? I heard about the Youth Advisory Commision through a family member, who suggested it after learning I was looking for opportunities to be involved and make a difference in my community.

3. What have you heard or know about the Youth Advisory Commission? I know that the Youth Advisory Commission is one of the many commissions in the city and is focused on the youth of the city. I’ve heard that it hosts events and provides opportunities for the youth to grow, learn, and connect with one another.

4. Have you ever attended a Youth Advisory Commission meeting? If so, explain your experience.

Yes, I have attended a Youth Advisory Commission meeting. It was a great experience and I learned about all the different things that the commission does. I saw how the youth members contributed ideas, planned events, and collaborated with one another. I appreciated how organized and respectful the discussions were and it was inspiring to see that everyone’s voice was encouraged and valued. Attending a meeting also helped me realize all of the effort that goes into planning and executing the events that the commission organizes.

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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Sunday, November 3, 2024 4:26:36 PM
CAUTION: EXTERNAL SENDER
This email originated from outside the organization. Do NOT click links or open attachments unless you recognize the sender and know the content is safe. Report suspicious messages to the IT Helpdesk.

Commission Applications
Commission /
Committee Applying
for:

Parks, Recreation and Cultural Resources Commission
First Name Prashanth
Last Name Kumar
Address Type Residence
Address
City Milpitas
State CA
Zip Code 95035
Phone Number
Email Address
Present Employer
StrataVision
Other Phone Field not completed.

Business Address
(Optional)
Field not completed.

City Field not completed.

State Field not completed.

Zip Code Field not completed.

Occupation Technical Product Manager
Education: If Youth BE Computer Science

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Advisory Commission
applicant, indicate your
grade / school:

College, Professional,
Vocational, or other
schools attended
BMS College of Engg
Major Subject Computer Science
Degree BE
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Title/Prefix
Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

I am an outdoor enthusiast and love playing various sports / games / outdoor activity like hiking / camping.

Upload a File Field not completed.

Date 11/3/2024
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Prashanth Jeevan Kumar

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Name
Email not displaying correctly? View it in your browser.

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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Sunday, March 31, 2024 6:10:20 PM
CAUTION: EXTERNAL SENDER
This email originated from outside the organization. Do NOT click links or open attachments unless you recognize the sender and know the content is safe. Report suspicious messages to the IT Helpdesk.

Commission Applications
Commission /
Committee Applying
for:

Parks, Recreation and Cultural Resources Commission
First Name Nasir
Last Name Lalani
Address Type Residence
Address
City Milpitas
State CA
Zip Code 95035
Phone Number
Email Address
Present Employer
Retired
Other Phone Field not completed.

Business Address
(Optional)
Field not completed.

City Field not completed.

State Field not completed.

Zip Code Field not completed.

Occupation IT Engineer
Education: If Youth Network Engineering

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Advisory Commission
applicant, indicate your
grade / school:

B.S. Engineering degree
College, Professional,
Vocational, or other
schools attended
University of Berkeley
University of Pune (India),
Major Subject Science and Technology
Degree B.S. Engineering
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Terrace Garden
Member Board of director (present) serving since last more than ten years Name of Organization Mayfield Home owner association
Member Board of Director (past) for 3 years
Name of Organization AARP Tax Aid
Member Volunteer for more than 8 years
If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military None
Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

My high-level summary of skills are
• As an engineering professional worked for Cisco Systems for 17 years
• Managed 15 plus Engineers and Technical Leaders, set
expectations and goals for the department and wrote staff performance reviews, budget planning, and execution.
• Worked extensively across all levels of people in the company to drive and collaborate teamwork and synergy to achieve the goals.
• More than 20 plus years of voluntary services within and out side the community,
• Excellent communication at all the levels of management Please see more in attached resume
Upload a File Milpitas Committee_33.docx

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Date 3/31/2024
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name Nasir
Email not displaying correctly? View it in your browser.

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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Monday, May 19, 2025 9:07:02 AM
CAUTION: EXTERNAL SENDER
This email originated from outside the organization. Do NOT click links or open attachments unless you recognize the sender and know the content is safe. Report suspicious messages to the IT Helpdesk.

Commission Applications
Commission /
Committee Applying
for:

Public Safety and Emergency Preparedness Commission
First Name ARTI
Last Name BAJAJ
Address Type Residence
Address
City Milpitas
State CA
Zip Code 95035
Phone Number
Email Address
Present Employer
Field not completed.

Other Phone Field not completed.

Business Address
(Optional)
541 Sinclair Frontage Road
City Milpitas
State CA
Zip Code 95035
Occupation Business Owner
Education: If Youth Field not completed.

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Advisory Commission
applicant, indicate your
grade / school:

College, Professional,
Vocational, or other
schools attended
Field not completed.

Major Subject Field not completed.

Degree Field not completed.

List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

Over 25 years of experience in Media with strong command over Journalism & allied field. Administrative and Supervisory skills.

Started career in 1998 with award of best reporter. Conducted interviews, written articles, anchored news, special programs and worked as an editor. Mentored show hosts and reporters.

Most of the interviews were coverage of religious places, astrologers, poets, police officers and government officials.

Written articles in magazines and newspapers about knowledge sharing and awareness of cultural aspects. Anchored news for famous channels in National Capital Region (NCR) of Delhi.

Worked on several educational project for academic purposes in government.

Completed B.Sc Biology, M.A. in English, LL.B, B.Ed from C.C.S.

University, PGJMC from IGNOU and Certificate in Small Scale Industry Development & Administration.

Worked on variety of Administrative activities and Human

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Resourcing as part of work profile.
http://www.linkedin.com/in/artibajaj
Specialties: • Excellent communication & interpersonal skill. • Strong, Management and administrative skill with vast media and educational experience.
• Consistency in performance & understand the responsibility even in stress environment.
• Sincere hard working with high organization integrity.

Upload a File Field not completed.

Date 5/19/2025
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name ARTI BAJAJ
Email not displaying correctly? View it in your browser.

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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Monday, May 19, 2025 9:10:58 AM
CAUTION: EXTERNAL SENDER
This email originated from outside the organization. Do NOT click links or open attachments unless you recognize the sender and know the content is safe. Report suspicious messages to the IT Helpdesk.

Commission Applications
Commission /
Committee Applying
for:

Science, Technology and Innovation Commission
First Name TARUN
Last Name BAJAJ
Address Type Residence
Address
City Milpitas
State CA
Zip Code 95035
Phone Number
Email Address
Present Employer
Kaiser Permanente
Other Phone Field not completed.

Business Address
(Optional)
Field not completed.

City Field not completed.

State Field not completed.

Zip Code Field not completed.

Occupation Field not completed.

Education: If Youth Field not completed.

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Advisory Commission
applicant, indicate your
grade / school:

College, Professional,
Vocational, or other
schools attended
Field not completed.

Major Subject Field not completed.

Degree Field not completed.

List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):
• Architect Lead / Infrastructure Design with 29+ years hands-on experience in providing end to end Infrastructure design, right from concept, planning, designing, Implementing, and supporting large projects in diverse platform stacks with Linux, Windows, and custom technology, with project management skills.
• Developed, managed, and supported the product-bundle
automation platform, based on PHP / MySQL on Linux.
• Augmented eCertification module in Infrastructure Design Form (IDF) to provide an extended view of certification, compute details, storage breakdown (SAN vs NAS) associated with that product bundle.
• Executed infrastructure design with Kyndryl for Day 2 automation project where ansible playbook is created. The purpose of this automation purposes using Hyper V.
• Created new process of IMG design waiver for mySDLC
checkpoint, involving cross functional team like network capacity, TRO, cloud governance, to ensure implementation of business

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requirements are met, following the set standards and does not pose a risk in operational readiness of the solution.
• Created templatized design for Citrix, Lenel, Pneumatic Tube and several other repeatable regionally scattered and
coordinated with National Facility Services (NFS) to create Enterprise level strategy for similar design, for easy on demand location enablement.
• Created a survey feature within the toolsets to collect ongoing feedback from customer for process improvements and validate the outcome by seeking follow ups.
• Gathered business requirements, technical requirements, corresponding vendor analysis and created multiple design options for customer, with pros and cons for each, including the TCO and mapping between current state and future state. • Coordinated multiple projects for a complex issue causing infrastructure failures, originating out of divest storage technology, by providing critical performance evidence, needed, and consumed by different applications.
• Migrated to industry standard tools like GitHub leveraging source control and issue tracking, capturing the development requirements, version controlling, task assignments, releasing code in different environment, to avoid production downtime or outages.
• Utilized different mySDLC pathways, waterfall, agile and hybrid, depending on the project requirements to achieve their end goal, to ensure quality and success during phase gate reviews, with self-organizing cross functional teams.
• Closely interacted with various platform team like Windows, Linux for standard servers from the FFU (Fit for use) catalog and non-standard servers like physical and virtual appliances to ensure that final design is in compliant with TRO policies. • Provided BigFix refresh Non-Functional requirements for making Superdome Flex 280 as the new DL580 replacement
standard, which made new era of vertical scaling of compute for both Wintel and RHEL based platforms.
• Orchestrated design gaps with cloud governance, disaster recovery governance, database compliance, security team (TRO), to identify various risks in the project, and further classified them based on severity, so necessary action could be performed, or waiver could be obtained.
• Prepared and SOW (Statement of Work) and similar initiating artifacts to engage operational partner teams like IBM, Kyndryl, Cognizant, Dell.
• Prepared operational artifacts like SAG (Support and Admin guide), ORR (Operation Readiness Review) checklist,
• Managing Large enterprise IT infrastructure and utilized Enterprise Nonfunctional requirements (eNFR) to determine gap between the implementation and the operational support. • Experience in Datacenter operations assessment for Kaiser Datacenter setup, infrastructure migration, Upgradation and Decommission Projects

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• Prepared High-level, Low-Level design (HLD/LLD), job aids, knowledge base and wiki like deliverables for design completion checklist in mySDLC walkthrough.
• Prepared Request for Service (RFS), Request for proposal (RFP), statement of work (SOW), Bill of Materials (BOM), Infrastructure Cost estimation (ICE), requirement summary (RS), Design proposal summary & Technical design specification documents (TSD) & illustrated infrastructure & application architecture diagrams using Visio.
• Designing and Implementing Wintel / VMware/ Linux based projects in Cloud & Non-Cloud environment with emphasis on Disaster Recovery solutions.
• Expertise in New setup / Migrating applications & Infrastructure services like Domain controllers, ADC, DNS, DHCP, WINS, File, Print, SCCM, FTP, Terminal servers & cluster servers from on- premises data center to private / Public clouds / data centers • Implemented hybris solution using Private cloud (VPC / MPC) & Public cloud – MS Azure / AWS projects
• Installing, Configuring, administration of Linux servers using VM Player.
• Migrating servers from X2X technology (P2V, V2V, P2P) using Platespin / double take/ VMware Convertor / Zerto / Vmotion / Svmotion / Azure site recovery/ Cloud Endure tools
• Hardware Knowledge on HP / IBM / DELL /CISCO UCS servers & Blade Enclosure (C7000)
• Knowledge on Storage – NAS & SAN & Networking
technologies - LAN and WAN networks
• Engaged and collaborated with TRO (Security) along with ancillary security groups, Identity and Access Management (IAM), network firewall for IT projects.
• Manage OHIP dashboard-based guidance for patch
management & AV management.
• Following ITIL standard Process (Incident, Request, Problem & Change management) & Good Knowledge in ticketing tools like HPSM, HP service now, HPSM, BMC remedy, Solar winds
Education Qualification:

Degree College & University Year
MBA – Master of Business Administration University of Phoenix – California 2010
MCA – Master of Computer Applications Kurukshetra University 1994
BE - Bachelor of Electronics. Delhi University 1991
Technical Certifications and Trainings
Subject Area
ITIL v3 certification and ITIL 4 Introduction
ITIL 4 Foundation: Key Concepts of Service Management
Microsoft Azure Administrator AZ-104

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Fundamentals of AI & ML
Git & GitHub: Working with Git Repositories
CloudOps Container Clustering: Implementing Container
Orchestration in DevOps
Microsoft Azure Fundamentals: Cloud Computing
DevOps Deployment: Deploying Applications Using Deployment Tools
Upload a File Field not completed.

Name TARUN BAJAJ
Email not displaying correctly? View it in your browser.

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Authorize and Approve Travel Requests for Mayor Montano, Councilmember Chua, Councilmember Lien and Councilmember Lam to Long Beach, CA for the League of California Cities 2025 Annual Conference and Expo (Staff Contact:

Matt Cano, Assistant City Manager, 408-586-3012)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/17/2025
Recommendation: (1) Authorize and approve travel to Long Beach, CA, for Mayor Carmen Montano, Councilmember Evelyn Chua, Councilmember Hon Lien and Councilmember William Lam to attend the League of California Cities 2025 Annual Conference and Expo to be held on October 8 - 10, 2025, for a combined estimated total amount of $8,736 budgeted under the Individual Elected Official allocation for Conferences/Meetings/Trainings; and
(2) Appoint Mayor Carmen Montano as the City’s primary voting delegate and Councilmembers Evelyn Chua and Hon Lien as the alternate voting delegates for the 2025 Annual California League of Cities Conference and Expo.

BACKGROUND:

The League of California Cities (League) is holding its 2025 Annual Conference and Expo (Conference) in Long Beach, CA from October 8, 2025 to October 10, 2025. The Conference features several sessions focused on important topics and policy challenges being faced by California cities. Additionally, there are numerous opportunities at the Conference for peer-to-peer connections to foster relationships and build connections that will serve the City as we continue to face common challenges. Included in this agenda packet is the preliminary agenda for this Conference as Attachment (a).

ANALYSIS:

The City of Milpitas Travel and Expense Policy requires the City Council to approve all travel for the elected officials and City Manager. The City Council approval of the travel request will allow Mayor Carmen Montano, Councilmember Evelyn Chua, Councilmember Hon Lien, and Councilmember William Lam to gain additional knowledge from other California policymakers and bring it back to share with their colleagues. Continued conference participation and attendance also ensure the Milpitas community is fully represented at the regional, state, and national levels.

Additionally, the League will hold its General Assembly during the conference. This is an important opportunity where city officials can directly participate in the development of Cal Cities policy. Every city has one voting delegate at the General Assembly. League bylaws require that a city’s voting delegate and up to two alternates be designated by its City Council and submitted to Cal Cities prior to the conference. It is recommended Mayor Carmen Montano be designated as the City’s voting delegate. Additionally, should scheduling conflict occurs for the Mayor, it is recommended both Councilmember Evelyn Chua and Councilmember Hon Lien be designated as alternate voting delegates. The recommendation of the alternates is based on time served in their current seat as a City Councilmember. As Councilmember Evelyn Chua has the longest tenure in her current City Council seat, it is recommended she be the first alternate.

POLICY ALTERNATIVE(S):

N/A
FISCAL IMPACT:

The estimated individual expenses for the Long Beach, CA League of Cities Annual Conference and Expo, including the registration fee, lodging, meals, transportation, and incidental reimbursements, are $2,184 for

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each elected official. Each elected official has sufficient funding remaining in their allocated travel budget for Fiscal Year 2025-2026 for this conference, as shown in Attachment (b).

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

ATTACHMENT(S):
(a) League of California Cities Conference Schedule
(b) Council Travel Budget Tracking

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Attachment (a) - League of California Cities Conference Schedule (Schedule is subject to change.)
Tuesday, Oct. 7
Various Times Pre-Conference Tours and Workshops (additional registration required) Wednesday, Oct. 8
8:00 a.m. - 6:00 p.m. Registration open/Voting Delegates Booth open 8:00 a.m. - 12:30 p.m. Pre-Conference Tours and Workshops (additional registration required) 9:30 - 11:30 a.m. AB 1234 Ethics Training
10:30 a.m. - 1:00 p.m. Regional Division Lunches, Department and Caucus Meetings** 12:30 - 1:00 p.m. First-Time Attendee Orientation
1:15 - 3:00 p.m. Opening General Session*
3:00 - 4:00 p.m. Expo Hall Grand Opening*
4:00 - 5:30 p.m. Concurrent Sessions, Expo Hall Open, and Department and Caucus Meetings**
5:15 - 7:30 p.m. Host City Reception
7:30 - 9:30 p.m. CitiPAC Event
Thursday, Oct. 9
7:30 a.m. - 4:00 p.m. Registration open/Voting Delegates Booth open 8:30 a.m. Petition Resolutions Due
8:30 - 9:45 a.m. Concurrent Sessions and Caucus Meetings** 9:00 a.m. - 4:00 p.m. Expo Hall Open
10:00 - 11:30 a.m. General Session*
11:30 a.m. - 1:00 p.m. Attendee Lunch in Expo Hall
11:30 a.m. - 1:00 p.m. Regional Division Lunches**
1:00 - 2:30 p.m. Resolutions Committee
1:00 - 5:15 p.m. Concurrent Sessions; Department, Issues Group, and Caucus Meetings** Evening Regional Division and Caucus Events**
Friday, Oct. 10
7:30 - 11:30 a.m. Registration open
7:00 - 8:15 a.m. Regional Division Breakfasts**
8:00 - 10:45 a.m. Concurrent Sessions
8:30 - 10:30 a.m. General Assembly
8:45 - 10:45 a.m. AB 1661 Sexual Harassment Prevention Training 11:00 a.m. - 12:30 p.m. Closing General Session*
*No competing events may be scheduled during this time. **Check with the staff assigned to your group for the specific day/time for this event. Additional registration may be required.

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ATTACHMENT (b)
Council Conferences/Trainings FY 25-26 Budget Tracking Sheet Mayor Montano
Training/Travel Event FY24-25 Amount
Expended/Estimates
Total Remaining Balance
$ 5,384.00 $ 4,616.00
1 NALEO 42nd Annual Conference $3,200.00 estimates only 2 Cal Cities City 2025 Annual Conference and Expo registration $2,184.00 estimates only Vice Mayor Barbadillo
Training/Travel Event FY24-25 Amount
Expended/Estimates
Total Remaining Balance
$ 0.00 $ 10,000.00
Councilmember Chua
Training/Travel Event FY24-25 Amount
Expended/Estimates
Total Remaining Balance
$ 2,184.00 $ 7,816.00
1 Cal Cities City 2025 Annual Conference and Expo registration $2,184.00 estimates only Councilmember Lien
Training/Travel Event FY24-25 Amount
Expended/Estimates
Total Remaining Balance
$ 2,184.00 $ 7,816.00
1 Cal Cities City 2025 Annual Conference and Expo registration $2,184.00 estimates only Councilmember Lam
Training/Travel Event FY24-25 Amount
Expended/Estimates
Total Remaining Balance
$ 2,184.00 $ 7,816.00
1 Cal Cities City 2025 Annual Conference and Expo registration $2,184.00 estimates only

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Adopt a Resolution Delegating Authority to the City Manager, or Designee, to Approve and Execute Project-Related Documents and Urgent Administrative Items During the City Council Summer Recess (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/17/2025
Recommendation: Adopt a resolution delegating authority to the City Manager, or designee, to approve and execute project-related documents, including contract documents and urgent administrative items during the City Council and City of Milpitas Housing Authority summer recess from June 18, 2025 through August 12, 2025.

BACKGROUND:

The City Council and City of Milpitas Housing Authority have a scheduled recess between June 18, 2025 and August 12, 2025, during which no regular City Council meetings will take place. To ensure critical services and projects continue and are completed on time, it may be necessary to take action during Council recess.

Therefore, it is requested the City Council and City of Milpitas Housing Authority authorize the City Manager, or their designee, to take appropriate action during the recess.

ANALYSIS:

Authorizing the City Manager, or their designee, to take appropriate actions, including signing contracts within City Council financial authority under the Municipal Code, will ensure projects stay on schedule and that the City continues to provide vital services to the community. Deferring these actions until after the Council recess could lead to additional costs or delays to projects or services. A report summarizing any actions taken during the recess by the City Manager or their designee under this delegated authority will be presented to the City Council on August 12, 2025.

POLICY ALTERNATIVE(S):

Alternative: Do not approve the requested delegation of authority Pros: Retains Council approval authority
Cons: Will not enable timely action on urgent project and administrative needs to ensure continued provision of vital services to the community.

Reason for not Recommending: Will not allow timely action to ensure the continued delivery of services to the community and time sensitive actions on projects during the Council recess.

FISCAL IMPACT:

Approval of any potential agreements or contracts are anticipated to be within the Council approved budget therefore, there is no fiscal impact.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The City Council delegation of authority is exempt from CEQA pursuant to CEQA Guideline 15061(b)(3) as it can be seen with certainty that the delegation does not have the potential to cause a significant effect on the environment as it does not involve the approval of any particular project. Further, this action is exempt pursuant to CEQA Guideline 15378 as a governmental fiscal or general policy and procedure activity which does involve any commitment to any specific project. Although the delegation may involve various projects, those projects received sufficient and appropriate CEQA review at the time of approval.

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ATTACHMENT(S):
(a) Resolution

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AND

THE HOUSING AUTHORITY TEMPORARILY DELEGATING AUTHORITY

TO THE CITY MANAGER OR DESIGNEE TO APPROVE AND EXECUTE

PROJECT-RELATED DOCUMENTS AND URGENT ADMINISTRATIVE ITEMS

DURING THE CITY COUNCIL SUMMER RECESS
WHEREAS, the City Council and the Housing Authority have a scheduled recess between the last City Council meeting in June and August 12, 2025, during which no regular City Council meetings will take place; and
WHEREAS, it is necessary to ensure that critical services and projects continue and are completed on time during the Council recess; and
WHEREAS, authorizing the City Manager, or their designee, to take appropriate actions, including signing contracts within the financial authority of the City Council and Housing Authority under the Municipal Code and other applicable law, will ensure projects stay on schedule and that the City and Housing Authority continue to provide vital services to the community; and WHEREAS, deferring these actions until after the Council and Authority recess could lead to additional costs or delays to projects or services; and WHEREAS, a report summarizing any actions taken by the City Manager or their designee during the recess under this delegated authority will be presented to the City Council and Housing Authority on August 12, 2025.

NOW, THEREFORE, the City Council of the City of Milpitas and the Housing Authority hereby finds, determines, and resolves as follows:

1. The City Manager, or their designee, is authorized to take appropriate actions, including the approval and execution of project-related documents and urgent administrative items exceeding $100,000, during the City Council and Housing Authority summer recess from June 18, 2025, the last City Council and Housing Authority regular meeting held in June, through August 12, 2025.

2. A report summarizing any actions taken by the City Manager or their designee during the recess under this delegated authority will be presented to the City Council and Housing Authority on August 12, 2025.

PASSED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES: (0)
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)

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2 Resolution No. XXXX
ATTEST: APPROVED:
_____________________________ ____________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
_____________________________
Christopher Creech, Acting City Attorney

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Authorize a Commercial Lease Agreement for Carstar Espana’s at 1488 South Main Street (Staff Contact: Alex Andrade, Economic Development & Strategic Initiatives Director, 408-586-3046)
Category: Consent Calendar-Community Development
Meeting Date: 6/17/2025
Recommendation: Authorize the City Manager, or their designee, to negotiate and execute a Commercial Lease Agreement with Carstar Espana’s on City-owned property located at 1488 South Main Street in the amount of $269,280 for a 3-year term.

BACKGROUND:

The action before the City Council is the consideration of a commercial lease agreement by and between the City of Milpitas and Carstar Espana’s for a City property located at 1488 South Main Street (APN 083-41-003).

When the City purchased this property in 2012, Milpitas Auto Body occupied the building and housed their offices, repair, and storage areas there until they vacated the site in May 2018. This building measures approximately 6,800 square feet and consists of offices and a repair area with three bays and paint booths.

Hazardous materials associated with the prior automotive business (i.e., petroleum distillates, paint, sodium hydroxide, chromium, lead, motor oil, antifreeze, and surfactants) were properly removed and disposed off-site.

The Milpitas Fire Department granted closure of the environmental cleanout in April 2020.

While this property is a valuable City asset, the building has been sitting idle and vacant for approximately seven (7) years. There is an opportunity for revenue generation that would result in $269,280 of net new revenues during a 3-year lease term with Carstar Espana’s to operate an auto collision repair business. City staff have been engaged in due diligence and good faith negotiations with Carstar Espana’s representatives since the City Council closed session on March 18, 2025, where price and terms of payment were reviewed.

Staff recommends that the City Council authorize the City Manager to negotiate and execute business terms for a commercial lease agreement with Carstar Espana’s for business operations on the City-owned property (1488 South Main Street).

ANALYSIS:

The 1488 South Main Street property is zoned as R-4 (Multi-Family Residential). Residential redevelopment on this site is anticipated in the future, potentially along with the adjacent properties owned by the Milpitas Housing Authority and the City. Parcel 1 is owned by the Housing Authority (1432-1444 South Main Street), and Parcels 2-3 (1452-1466 and 1474-1488 South Main Street, respectively) are owned by the City. The subject site at 1488 South Main Street is located on Parcel 3. At present this site remains a City asset that can be used for revenue generation while other potential public uses are pursued.

Key business terms and conditions from the proposed commercial lease agreement include, but are not limited to, the following:

Property and Proposed Use: Carstar Espana’s is requesting to utilize the building located at 1488 South Main Street for auto collision repairs. Aside from the building use, the tenant shall have the exclusive right to use the gated surface parking lot perpendicular to the building, which would be considered part of the leased premises.

To reestablish the prior automotive use, Carstar Espana would need to receive approval through a conditional use permit pursuant to Section XI-10-56.03(B) of the Milpitas Municipal Code and obtain all other necessary permits and approvals.

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Lease Term and Rent: The proposed lease term is for three (3) years from the commencement of the executed lease at a rate of $1.10 per square foot, which totals $7,480 per month. The tenant may request lease extensions as follows: one six-month lease extension at the rate of $1.15 per square foot and a subsequent six-month lease extension at a rate of $1.20 per square foot. While the term of the lease would be for at least three years, it would include a term waiving relocation benefits after the conclusion of the lease.

Annual lease revenues equal $89,760, and the total for the three-year lease results in $269,280 of net new revenues for the city. If the landlord and tenant agree to lease extensions, additional revenue would be realized.

An initial six-month lease extension would result in additional revenues of $46,920. A potential subsequent six- month lease extension would result in added revenues of $48,960.

Security Deposit and Advanced Rent: The security deposit is equal to one month’s rent of $7,480. In addition, advanced rent will consist of the first and last month’s rent of $14,960 for a total of $22,440 due at lease signing.

Insurance and Expenses: If the City Council approves the proposed commercial lease agreement, Carstar Espana’s shall be responsible for providing and maintaining the City’s required Certificate of Liability Insurance naming the Landlord as an Additional Insured. Carstar Espana’s shall also obtain and furnish proof of coverage for property insurance, liability insurance, automobile liability insurance, and workers’ compensation. Carstar Espana’s will pay for PG&E, water, garbage, and an equal percentage cost of landscaping with other tenants.

The tenant is also responsible for a property management fee up to 5% of the rental per month, property taxes, and any other property expenses while the lease term is in effect.

Environmental Indemnity: The tenant will indemnify, defend, and hold harmless the City from and against any claims, liabilities, losses, damages, costs, and expenses relating to any potential release of hazardous substances. The environmental indemnification shall survive the expiration or termination of this lease. This includes, and is not limited to, the environmental remediation of the property.

Tenant Request: Carstar Espana’s proposes a 90-day allowance for roof repairs and tenant improvements without paying rent to the City.

Benefits of Executing a Commercial Lease Agreement
There are various benefits to proceeding with a commercial lease agreement with Carstar Espana’s. •Net New Revenues: Aside from meeting the Economic Development Strategy’s Implementation Action 32.2, the 2040 General Plan’s Economic Development Element’s Action ED-3b of undertaking strategic initiatives to attract private investment in well-located properties that are currently vacant and/or underutilized will be met. The annual lease revenue equals $89,760, and under the three-year term, a total of $269,280 of net new revenues will be realized for essential community services. The anticipated improvements to the building, including roof repairs and tenant improvements, will increase the property value of the City asset. •Building Improvements: The tenant will invest at least $30,000 to repair the building’s roof and has committed at least $45,000 to $50,000 of tenant improvements for the auto body repair business at the site. •Business and Job Creation: The proposed real estate transaction will located a new business and create new jobs in Milpitas.
•Property Activation Deters Criminal Activity: The rear of Parcel 3 will be activated with new business operations and employee parking, which will deter any potential criminal activity associated with vacant buildings and properties.

FISCAL IMPACT:

An approved commercial lease agreement would net the City of Milpitas approximately $269,280 in rent income for the use of 1488 South Main Street property under a three (3) year lease agreement. The annual lease revenue equals $89,760 and the rate is $1.10 per square foot, totaling $7,480 per month. Potential lease extensions include one six-month term at the rate of $1.15 per square foot and a subsequent six-month term at a rate of $1.20 per square foot. If the landlord and tenant agree to lease extensions, additional revenue is expected. An initial six-month lease extension would result in additional revenues of $46,920, and a subsequent six-month lease extension would result in supplementary revenues of $48,960. As stated, the tenant will invest at least $30,000 to repair the roof and has committed $45,000 of tenant improvements, potentially increasing the property value.

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CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This proposed commercial lease agreement is exempt under CEQA Guideline 15301 (Existing Facilities).

Section 15301 of the State CEQA Guidelines provides an exemption for “the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.” The proposed lease would reestablish a former use on existing facilities with negligible or no expansion of that former use.

ATTACHMENTS:
(a) Aerial Site Map

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Attachment A – Site Map

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Adopt Resolutions to Approve the Continued Investment of Monies in the Local Agency Investment Fund and Designation of Officers Authorized to Sign on the Account (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/17/2025
Recommendation: (1) Adopt a resolution of the Milpitas City Council to authorize the continued investment of monies in the Local Agency Investment Fund and designation of officers authorized to sign on the respective accounts; and (2) Adopt a resolution of the Board of Directors of the Milpitas Public Financing Authority to approve continued investment of monies in the Local Agency Investment Fund and designation of officers authorized to sign on the respective accounts.

BACKGROUND:

The City of Milpitas and the Milpitas Public Financing Authority (PFA) have been participating in the State of California Local Agency Investment Fund (LAIF) since 1977. The LAIF is a voluntary investment alternative for California local governments and special districts, and is administered by the State Treasurer under Government Code 16429.1 et seq. All securities are purchased under the authority of Government Code 16403 and 16480.4. The LAIF offers local agencies the opportunity to participate in a pooled portfolio which invests billions of dollars, using the investment expertise of the State Treasurer’s Office professional investment staff at no additional cost to the taxpayer. Multiple oversight boards and committees monitor the activities of LAIF and transactions are audited daily. The LAIF has grown from 293 participants and $468 million in 1977 to 2,335 participants and $19.5 billion at the end of November 2024. As a State of California managed investment pool, the LAIF is an allowed investment under the City of Milpitas Investment Policy – Fiscal Year 2024-25, Authorized Investments (9), last adopted by City Council action at its September 17, 2024 meeting.

LAIF requires the governing body of local agencies adopt a resolution to authorize designated officers to manage deposits and withdrawals from their LAIF accounts. The most recent update to the LAIF signature authority occurred at a Joint Council Meeting on January 21, 2025, when the City of Milpitas City Council adopted Resolution Number 9382 and the Board of Directors of the Milpitas Public Financing Authority adopted PFA Resolution Number 29, each designating the newly appointed City Manager and Assistant City Manager position as authorized signatories, in accordance with LAIF guidelines.

ANALYSIS:

Periodically it is necessary to update the City LAIF signatory resolutions. This occurs when there is either a change of staffing or a change of member(s) of the Council. The new authorization includes the newly appointed Interim City Manager, in accordance with LAIF instructions and signature authority. The updated resolutions identify the City Manager, the Assistant City Manager, the Finance Director, the Assistant Finance Director and the Budget Manager or their successors in office, as authorized to order the deposit or withdrawals of monies in the respective LAIF and execute any documents necessary or advisable to effectuate these transactions in accordance with LAIF guidelines. By updating these two resolutions, all prior resolutions on file with LAIF will be superseded.

POLICY ALTERNATIVE(S):

Alternative: Do not adopt a Resolution of the Milpitas City Council and a Resolution of the Milpitas Public Financing Authority Board Authorizing the Continued Investment of Monies in the Local Agency Investment Fund and Designating Officers Authorized to Sign on the Account.

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Pros: None
Cons: The appropriate designated officers will not be authorized to sign on the respective LAIF accounts.

Reasons not recommended: Not updating City and the Public Finance Authority’s account authorizations is inconsistent with LAIF guidelines.

FISCAL IMPACT:

There is no fiscal impact to this recommendation.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The City Council adoption of the resolution is not a “project” under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline §15378(b)(5) because it is an administrative activity that will not result in a direct or indirect physical change in the environment.

ATTACHMENT(S):
(a) City Council Resolution
(b) Milpitas Public Financing Authority Resolution

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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS

AUTHORIZING

INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND WHEREAS, Chapter 730 of the statutes of 1976 Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the City Council does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein is in the best interests of the City of Milpitas.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

2. The City Council does hereby authorize the deposit and withdrawal of Authority monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code as stated herein, and verification by the State Treasurer’s Office of all banking information provided in that regard.

3. The following City of Milpitas officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund:

Deanna Santana, City Manager
Matt Cano, Assistant City Manager
Luz Cofresí-Howe, Finance Director
Gabrielle Tsang, Assistant Finance Director
Alice Vurich, Budget Manager
City Manager Deanna Santana
Finance Director Luz Cofresi-Howe
Assistant Finance Director Gabrielle Tsang
Assistant City Manager Matt Cano

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2 Resolution No. xxxx
Budget Manager Alice Vurich

1. The City Council does hereby authorize the deposit and withdrawal of City of Milpitas monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code as stated herein, and verification by the State Treasurer’s Office of all banking information provided in that regard.

The following City of Milpitas officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund:

City Manager
______________________________________
Assistant City Manager
______________________________________
Director of Finance
______________________________________
Assistant Finance Director
______________________________________
Budget Manager ______________________________________
PASSED AND ADOPTED this ____ day of _____________, 2025, by the following vote:

AYES: ( )
NOES: ( )
ABSENT: ( )
ABSTAIN: ( )
ATTEST: APPROVED:

ATTEST: APPROVED:
____________________________________
________________________________
_
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

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3 Resolution No. xxxx
APPROVED AS TO FORM:
___________________________________
Christopher Creech, Acting City Attorney

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RESOLUTION NO. ______

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MILPITAS PUBLIC

FINANCING AUTHORITY AUTHORIZING INVESTMENT OF MONIES IN THE

LOCAL AGENCY INVESTMENT FUND
WHEREAS, Chapter 730 of the statutes of 1976 Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and
WHEREAS, the Board of Directors of the Milpitas Public Financing Authority (“Authority”) does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein is in the best interests of the Authority.

NOW, THEREFORE, the Board of Directors of the Milpitas Public Financing Authority hereby finds, determines, and resolves as follows:

1. The Board of Directors has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The Board of Directors does hereby authorize the deposit and withdrawal of Authority monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code as stated herein, and verification by the State Treasurer’s Office of all banking information provided in that regard.

3. The following Authority officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund:

Deanna Santana, Authority Director
Matt Cano, Assistant Authority Director
Luz Cofresí-Howe, Treasurer
Gabrielle Tsang, Assistant Finance Director
Alice Vurich, Budget Manager
PASSED AND ADOPTED this ____ day of _____________, 2025, by the following vote:

AYES: ( )
NOES: ( )
ABSENT: ( )
ABSTAIN: ( )

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2 Resolution No. xxxx
ATTEST: APPROVED:
________________________________________ ____________________________________ Suzanne Guzzetta, Authority Secretary Carmen Montano, Mayor APPROVED AS TO FORM:
_______________________________________
Christopher Creech, Acting City Attorney

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: FY 2024-25 3rd Quarter Financial Status Report for the Quarter Ended March 31, 2025 (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/17/2025
Recommendation: Review the FY 2024-25 Quarterly Financial Status Report for the quarter ended March 31, 2025.

BACKGROUND:

On June 4, 2024, the City Council approved the Fiscal Year (FY) 2024-25 Adopted Operating Budget in the amount of $249.8 million, and the General Fund Budget in the amount of $138.5 million. After adoption of the budget, staff monitors revenues and expenditures for all funds on an on-going basis, with an emphasis on the General Fund and Enterprise Funds and provides a Quarterly Financial Status Report for City Council review.

ANALYSIS:

This staff report provides a quarterly update on budget versus actual revenues and expenditures of the General, Water and Sewer Funds, the City’s major operating funds. The summary information below, as well as the attachments, comprise the FY 2024-25 Quarterly Financial Status Report for the quarter ended March 31, 2025. Major revenue sources and expenditures for these funds are discussed below. The attachments provide a detailed summary of budget versus actual revenues and expenditures for the third quarter of FY 2024-25 as well as prior year actuals for comparison purposes.

General Fund
On June 4, 2024, the City Council approved the FY 2024-25 Adopted Operating General Fund Budget in the amount of $138.5 million. As of March 31, 2025, the City received $80.5 million in revenues, or 58.9% of the FY 2024-25 amended revenue budget, and incurred $109.1 million in expenditures, or 74.6% of the FY 2024- 25 amended expenditure budget.

Revenues and expenditures are seasonal, with cash flow fluctuations due to timing of revenue receipts and respective City services rendered. As such, actual percentage of revenues may not match that of expenditures (e.g., 58.9% revenues vs. 74.6% expenditures through March 31, 2025).

General Fund Revenues
As noted above, the nine months ending March 31, 2025, the General Fund has received $80.5 million, or

58.9% of the FY 2024-25 amended revenue budget of $142.0 million, which includes $2.5 million in Facilities Replacement Reserve for the FY 2024-25 appropriation of the FY 2025-29 Capital Improvement Program approved by City Council on April 16, 20241, the appropriation of $1,288,745 of Public Employees Retirement (PERS) Rate Stabilization Reserve through the June 4, 2024 City Council adoption of the FY 2024-25 Operating Budget, the $532,404 use of Future Deficit Reserve approved by Council on November 19, 2024 to fund economic incentives in an adopted Memorandum of Understanding between the City of Milpitas and International Association of Firefighters, the $521,061 use of the Facilities Replacement Reserve approved by Council on January 7, 2025 to fund critical Library elevator repairs, the $241,521 the use of the Contingency Reserve and the $241,521 use of the Budget Stabilization Reserve approved by Council on March 4, 2025 to fund various actions in the 2024-2025 Mid-Year Budget Report. The FY 2024-25 Adopted Budget assumed a slight recovery in revenue, which is discussed further below by major categories. 1 CIP 2494 City Hall Air Handlers $2.5 million

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General Fund
Revenues
FY2024-25
Adopted Budget
FY2024-25
Adjusted
Budget
FY2024-25
Receipts
03/31/2025
Outstanding
Favorable/
(Unfavorable) % Receipts
FY2023-24
Receipts
03/31/2024
FY2024-25
vs FY2023-
24 % Increase/
(Decrease)
Property Tax $50,091,338 $50,091,338 $27,017,554 $(23,073,784) 53.9% $25,821,942 4.6% Sales and Use Tax 29,562,305 29,562,305 17,866,548 (11,695,757) 60.4% 16,761,780 6.6% Sales and Use Tax
- Measure F 7,340,550 7,340,550 4,107,954 (3,232,596) 56.0% 4,107,324 0.0% Transient
Occupancy Tax 13,032,550 13,032,550 8,361,384 (4,671,166) 64.2% 7,293,660 14.6% Licenses, Permits
& Fines 9,231,121 9,231,121 7,104,041 (2,127,080) 77.0% 5,713,637 24.3% Operating Transfer
In 8,478,722 8,478,722 3,602,792 (4,875,931) 42.5% 3,849,100 (6.4%) Charges for
Services 7,957,721 8,053,571 5,108,420 (2,945,151) 63.4% 4,587,986 11.3% Franchise Fees 5,990,422 5,990,422 2,358,372 (3,632,050) 39.4% 2,594,210 (9.1)% Use of Money and
Property 1,179,201 1,179,201 1,586,205 407,004 134.5% 827,680 91.6% Other Taxes 1,135,518 1,135,518 767,467 (368,051) 67.6% 825,276 (7.0)% Intergovernmental 399,201 2,282,504 2,216,608 (65,896) 97.1% 571,412 287.9% Other Revenues 288,309 288,309 442,522 154,213 153.5% 1,230,867 (64.0)% Total General Fund
Revenue1 $134,686,958 $136,666,111 $80,539,867 ($56,126,244) 58.9% $74,184,874 8.6% 1 Total General Fund Revenue does not include the use of $3.0 million in Facilities Replacement Reserve, $1.3 million of Public Employees Retirement (PERS) Rate Stabilization Reserve, $532,404 of the Future Deficit Reserve, $241,521 of the Contingency Reserve, and $241,521 of the Budget Stabilization Reserve. •Property Taxes and Redevelopment Property Tax Trust Fund: The significant majority of property tax revenue is received in December and April, following the payment of property taxes by taxpayers. The 2024-25 Adopted revenue forecast estimates $50.1 million in total property tax revenue for the City of Milpitas based on County of Santa Clara (County) projections. The County’s most recent update on May 9, 2025 forecasts property tax projections to be $1.2 million higher than the adopted budget. •Sales & Use Tax: Sales tax is distributed to municipalities two quarters in arrears from the State of California Department of Tax and Fee Administration (CDTFA). As of March 31, 2025, the City received seven months of sales tax receipts, July through January. Revenues are 6.6% higher than last year at the same time.
•Sales & Use Tax – Measure F: This voter-approved district tax, which became operative April 1, 2021 and sunset on March 31, 2029, was extended to March 31, 2037 by Measure J on November 5, 2024 by approximately 80.1% of Milpitas voters. As of March 31, 2025, the City has received seven months of sales tax receipts, July through January, for Measure F. Revenue trends are consistent with those of the same time last year.
•Franchise Fees: Revenue is trending 9.1% lower compared to last year. Sanitation franchise fees are typically received one month in arrears.
•Hotel/Motel (Transient Occupancy Tax [TOT]) Tax: Revenues are 14.6% higher than last year at the same time. TOT is typically received a month in arrears. Hotel operators are beginning to see higher TOT revenues although the City has received 64.2% of the adopted budget this quarter. •License, Permits & Fines: Revenues are 24.4% higher than last year at the same time. Developer and builder project-delivery timelines vary on a case-by-case basis and are seldom within City’s control.

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•Charges for Services: Revenues are 11.3% higher than last year at the same time. This is largely due to an increase in Recreation and Community Services program revenues. •Use of Money and Property: Revenues are 86.3% higher than last year at the same time, as the City’s investment portfolio is earning significantly higher income than last year. This uptick in investment income is primarily due to higher yield rates in the short-term portfolio, given sustained high interest market rates through most of the fiscal quarter.

Expenditures
For the nine months ending March 31, 2025, the General Fund has utilized $109.1 million (including encumbrances of $4.7 million), or 74.6%, of the FY 2024-25 amended operating budget of $146.2 million. The adjusted operating budget represents $138.5 million of the adopted appropriation and $2.2 million of carryover encumbrances and $5.5 million in amendments. As of March 31, 2025, General Fund expenditures are consistent with the prior year as a percentage expended of the budget.

FY2024-25 FY2024-25 FY2024-25 FY2024-
25 vs.

Adopted
Budget
Carryover
Encumbran
ce /Grants
Adjusted
Budget2
FY2023-
24Departments

Expenditure Encumbrance
Total YTD
Expenditure +
Encumbrances
% of
Adjusted
Budget
FY2023-24
Expenditure
Including
Encumbrance Increase/
(Decrease)
City Attorney 1,214,142 35,160 1,252,007 818,960 61,020 879,980 70.29% 849,922 3.54% City Clerk 634,488 0 636,452 440,858 0 440,858 69.27% 388,231 13.56% City Council 631,378 48,509 680,173 343,957 48,284 392,241 57.67% 334,572 17.24% City Manager 2,196,244 168,380 2,329,440 1,520,217 194,589 1,714,806 73.62% 1,608,292 6.62% Economic
Development 1,229,397 65,853 1,348,608 786,491 102,934 889,425 65.95% 622,696 42.83% Engineering 4,721,478 75,013 4,896,247 2,796,078 74,801 2,870,879 58.63% 2,569,662 11.72% Finance 5,205,109 200,558 5,466,948 3,531,252 327,184 3,858,436 70.70% 3,608,917 6.91% Fire 31,442,612 192,997 35,946,508 26,251,403 200,556 26,451,959 73.59% 21,698,982 21.90% Human
Resources 2,348,798 55,378 2,409,599 1,604,017 129,079 1,733,096 71.92% 1,450,078 19.52% Information
Technology 5,135,405 290,491 5,437,667 3,127,821 561,748 3,689,569 67.85% 3,132,785 17.77% Non-
Departmental 6,971,506 272,338 6,808,736 7,915,187 618,678 8,533,865 125.36% 8,006,056 6.59% Office of
Building Safety1 5,209,329 105,326 5,373,072 3,793,311 46,396 3,839,707 71.46% Office of
Housing1 316,778 0 317,261 256,457 0 256,457 80.83%
5,025,395 -18.49%
Planning 3,346,853 62,932 3,442,955 2,286,445 154,013 2,440,458 70.88% 1,598,680 52.65% Police 45,836,039 226,591 46,423,093 31,510,046 467,115 31,977,161 68.88% 29,987,974 6.63% Public Works 11,709,439 329,592 12,264,841 8,381,766 1,381,532 9,763,298 79.60% 8,826,583 10.61% Recreation &
Community
Services
6,981,060 93,787 7,189,238 5,064,816 287,805 5,352,621 74.45% 5,044,515 6.11% Transfers
In/Out/Revenue 3,345,645 0 3,991,706 3,991,706 0 3,991,706 100.00% 3,243,817 23.06% Grand Total $138,475,700 $2,222,905 $146,214,551 $104,420,788 $4,655,734 $109,076,522 74.60% $97,997,157 11.31% 1 The Department of Building Safety and Housing was realigned in FY 2024-25. The Department was separated into two functions – Office of Building Safety and Office of Housing – under the governance of the City Manager’s Office. Code Enforcement was merged into the Planning Department. Due to this restructuring, direct comparison of FY 2023-24 expenses and percentage changes to FY2024-25 is not feasible.
2 The Adjusted Budget includes budget amendments of $5.5 million made throughout FY 2024-25 and the grant and encumbrance carryover balance of $2.2 million.

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Grants and Donations
In accordance with City Council approved Budget Guidelines, the City Manager has the authority to accept grants and donations up to $100,000. Staff is reporting acceptance of the following grant for quarter ending March 31, 2025.
•Office of Traffic Safety Selective Traffic Enforcement Program Grant - $96,000 Unanticipated Expenditure Reserve
In accordance with the City Council approved Budget Guidelines, as part of the quarterly financial status reports, staff is reporting on the Unanticipated Expenditure Reserve for this quarter.

Unanticipated Expenditure Reserve Use
Liebert Cassidy Whitmore (Labor Contract Negotiations) $16,191 Admail-Express, Inc. (Measure J Material Printing Services) $10,005 TOTAL for the Quarter Ending March 31, 2025 $ 26,196
Water Maintenance & Operation (M&O) Fund Financial Status Revenues: For the nine months ended March 31, 2025, $26.8 million of charges for services, or 81.2%, of the $33.0 million amended budget has been received. Total revenue received amounts to $27.6 million, or 82.3%, of the $33.6 million amended budget.

Expenditures: For the nine months ended March 31, 2025, $36.2 million, or 89.3%, of the $40.6 million amended budget has been spent and/or encumbered. The Santa Clara Valley Water District and San Francisco Water Department wholesale water purchase contract encumbrances were posted for the full year in the first quarter of FY 2024-25.

Sewer Maintenance & Operation (M&O) Fund Financial Status Revenues: For the nine months ended March 31, 2025, $19.5 million of charges for services, or 78.6%, of the $24.8 million amended budget has been received. Total revenue received amounts to $19.9 million, or 79.0%, of the $25.2 million amended budget.

Expenditures: For the nine months ended March 31, 2025, $13.7 million, or 75.5%, of the $17.6 million amended budget has been spent and/or encumbered. The City of San José wastewater treatment contract encumbrance was posted for the full year in the first quarter of FY 2024-25.

POLICY ALTERNATIVE(S)
Alternative 1: Do not review the report.

Pros: There are no pros to not reviewing the report.

Cons: Not reviewing the report may be interpreted that the data is incorrect.

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Reason not recommended: Staff is reporting actual unaudited financial data to inform the Council and the public on the City’s financial status.

FISCAL IMPACT
There is no fiscal impact to this informational report, which is intended to provide a financial update of the City’s General, Water and Sewer funds for the quarter ended March 31, 2025.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
This item is not a Project under CEQA exempt under CEQA Guideline 15378(b)(4) as it is a government fiscal activity that does not involve a commitment to any specific project which may result in a potentially significant physical impact on the environment.

ATTACHMENT(S):
(a) FY 2024-25 General Fund Revenue Report
(b) FY 2024-25 General Fund Expenditures
(c)FY 2024-25 Water and Sewer Funds Financial Status

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FY 2024
Percentage
Increase/(Decrease)
Adopted Budget
Budget
Amendments
Grant
Carryover
Amended
Budget Receipts
Outstanding
Favorable/
(Unfavorable) % Receipt Receipts 03/31/2024 FY 2024 vs. FY 2025 Property Tax 50,091,338$ 50,091,338$ 27,017,554$ (23,073,784)$ 53.9% 25,821,942$ 4.6% Sales and Use Tax 29,562,305$ 29,562,305$ 17,866,548$ (11,695,757) 60.4% 16,761,780$ 6.6% Sales and Use Tax - Measure F 7,340,550$ 7,340,550$ 4,107,954$ (3,232,596) 56.0% 4,107,324$ 0.0% Transient Occupancy Tax 13,032,550$ 13,032,550$ 8,361,384$ (4,671,166) 64.2% 7,293,660$ 14.6% Licenses, Permits & Fines 9,231,121$ 9,231,121$ 7,104,041$ (2,127,080) 77.0% 5,713,637$ 24.3% Operating Transfer In 8,478,722$ 8,478,722$ 3,602,792$ (4,875,931) 42.5% 3,849,100$ -6.4% Charges for Services 7,957,721$ 95,850$ 8,053,571$ 5,108,420$ (2,945,151) 63.4% 4,587,986$ 11.3% Franchise Fees 5,990,422$ 5,990,422$ 2,358,372$ (3,632,050) 39.4% 2,594,210$ -9.1% Use of Money and Property 1,179,201$ 1,179,201$ 1,586,205$ 407,004$ 134.5% 827,680$ 91.6% Other Taxes 1,135,518$ 1,135,518$ 767,467$ (368,051) 67.6% 825,276$ -7.0% Intergovernmental 399,201$ 1,769,276$ 114,027$ 2,282,504$ 2,216,608$ (65,896) 97.1% 571,412$ 287.9% Other Revenues 288,309$ 288,309$ 442,522$ 154,213$ 153.5% 1,230,867$ -64.0% Total General Fund Revenue 134,686,958$ 1,865,126$ 114,027$ 136,666,111$ 80,539,867$ (56,126,244)$ 58.9% 74,184,874$ 8.6% Facility & Technology Reserves 2,500,000$ 521,061$ 3,021,061$ PERS Stabilization Reserve 1,288,745$ 1,288,745$ Future Deficit Reserve 532,404$ 532,404$
Contingency Reserve 241,521$ 241,521$
Budget Stabilization Reserve 241,521$ 241,521$ Total General Fund Revenues & Reserves 138,475,703$ 3,401,633$ 114,027$ 141,991,363$

CITY OF MILPITAS
Attachment A
General Fund Revenues
For Fiscal Year-To-Date March 31, 2025 (unaudited)
General Fund Revenues
FY 2025

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Percentage
Increase/Decrease
Departments Adopted Budget Amendments
Grants
Carryover
Encumbrances
Carryover
Amended
Budget Expenditure Encumbrance
Total YTD
Expenditure
% of
Amended
Budget
Expenditures
Including
Encumbrances
% of
Amended
Budget FY 2024 vs. FY 2025
City Attorney 1,214,142$ 2,705$ -$ 35,160$ 1,252,007$ 818,960$ 61,020$ 879,980$ 70.3% 849,922$ 69.4% 3.5% City Clerk 634,488$ 1,964$ -$ -$ 636,452$ 440,858$ -$ 440,858$ 69.3% 388,231$ 67.1% 13.6% City Council 631,378$ 286$ -$ 48,509$ 680,173$ 343,957$ 48,284$ 392,241$ 57.7% 334,572$ 61.8% 17.2% City Manager 2,196,244$ (35,184)$ -$ 168,380$ 2,329,440$ 1,520,217$ 194,589$ 1,714,806$ 73.6% 1,608,292$ 69.5% 6.6% Economic Development 1,229,397$ 53,358$ -$ 65,853$ 1,348,608$ 786,491$ 102,934$ 889,425$ 66.0% 622,696$ 61.5% 42.8% Engineering 4,721,478$ 99,756$ -$ 75,013$ 4,896,247$ 2,796,078$ 74,801$ 2,870,879$ 58.6% 2,569,662$ 71.8% 11.7% Finance 5,205,109$ 61,281$ -$ 200,558$ 5,466,948$ 3,531,252$ 327,184$ 3,858,436$ 70.6% 3,608,917$ 73.4% 6.9% Fire 31,442,612$ 4,310,899$ -$ 192,997$ 35,946,508$ 26,251,403$ 200,556$ 26,451,959$ 73.6% 21,698,982$ 72.2% 21.9% Human Resources 2,348,798$ 5,423$ -$ 55,378$ 2,409,599$ 1,604,017$ 129,079$ 1,733,096$ 71.9% 1,450,078$ 71.3% 19.5% Information Technology 5,135,405$ 11,771$ -$ 290,491$ 5,437,667$ 3,127,821$ 561,748$ 3,689,569$ 67.9% 3,132,785$ 71.5% 17.8% Non-Departmental 6,971,506$ (435,108)$ -$ 272,338$ 6,808,736$ 7,915,187$ 618,678$ 8,533,865$ 125.3% 8,006,056$ 70.9% 6.6% Office of Building Safety 5,209,329$ 58,417$ 46,594$ 58,732$ 5,373,072$ 3,793,311$ 46,396$ 3,839,707$ 71.5% (18.5)% Office of Housing 316,778$ 483$ -$ -$ 317,261$ 256,457$ -$ 256,457$ 80.8% Planning 3,346,853$ 33,170$ 16,050$ 46,882$ 3,442,955$ 2,286,445$ 154,013$ 2,440,458$ 70.9% 1,598,680$ 74.1% 52.7% Police 45,836,039$ 360,463$ 16,618$ 209,973$ 46,423,093$ 31,510,046$ 467,115$ 31,977,161$ 68.9% 29,987,974$ 73.0% 6.6% Public Works 11,709,439$ 225,810$ -$ 329,592$ 12,264,841$ 8,381,766$ 1,381,532$ 9,763,298$ 79.6% 8,826,583$ 80.2% 10.6% Recreation & Community Services 6,981,060$ 114,391$ -$ 93,787$ 7,189,238$ 5,064,816$ 287,805$ 5,352,621$ 74.5% 5,044,515$ 78.9% 6.1% Transfers In/Out/Revenue 3,345,645$ 646,061$ -$ -$ 3,991,706$ 3,991,706$ -$ 3,991,706$ 100.0% 3,243,817$ 100.0% 23.1% Grand Total 138,475,700$ 5,515,946$ 79,262$ 2,143,643$ 146,214,551$ 104,420,788$ 4,655,734$ 109,076,522$ 74.6% 97,997,157$ 74.1% 11.3% City of Milpitas
General Fund Expenditures By Department Financial Status For Fiscal Year-To-Date March 31, 2025 (unaudited)
5,025,395$ 77.8%
Attachment B
FY 2025 FY 2024

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Revenue Categories
Adopted
Budget Amendments
Grants
Carryover Amended Budget Receipt Outstanding % Receipt
Receipt
3/31/2024
% Receipt
3/31/2024
Charges for Services 32,971,334$ -$ -$ 32,971,334$ 26,760,646$ 6,210,688$ 81.2% 24,417,347$ 72.3% Intergovernmental - - - - - - - - - Licenses, Permits & Fines - - - - - - - - - Other Revenues - - - - 184,658$ (184,658) - 289,876 - Use of Money and Property 585,286 - - 585,286 685,842$ (100,556) 117.2% 437,654 102.1% Grand Total 33,556,620$ -$ -$ 33,556,620$ 27,631,146$ 5,925,474$ 82.3% 25,144,877$ 73.6% Department
Adopted
Budget Amendments
Grants
Carryover
Encumbrance
Carryover
Amended
Budget Expenditure Encumbrance Total YTD Exp.
% of Amended
Budget
Total YTD Exp.
3/31/2024
% of Amended Budget
3/31/2024
City Attorney 9,270$ -$ -$ -$ 9,270$ -$ -$ -$ - -$ - City Manager 9,167 - - - 9,167 5,500 2,750 8,250 - - - Finance 1,251,174 3,713 - 27,379 1,282,265 851,577 45,252 896,829 69.9% 814,222 73.4% Non-Departmental 27,032,724 - - 2,958,353 29,991,077 18,332,698 9,954,574 28,287,272 94.3% 24,621,066 99.1% Public Works 5,433,833 218,560 - 250,424 5,902,817 3,936,789 476,485 4,413,274 74.8% 3,699,176 73.1% Transfers In/Out/Revenue 3,363,508 - - - 3,363,508 2,603,881 - 2,603,881 77.4% 2,151,974 75.0% Grand Total 37,099,676$ 222,273$ -$ 3,236,156$ 40,558,104$ 25,730,445$ 10,479,061$ 36,209,506$ 89.3% 31,286,438$ 92.3% Revenue Categories
Adopted
Budget Amendments
Grants
Carryover Amended Budget Receipt Outstanding % Receipt
Receipt
3/31/2024
% Receipt
3/31/2024
Charges for Services 24,820,533$ -$ -$ 24,820,533$ 19,509,763$ 5,310,770 78.6% 18,174,468$ 77.2% Intergovernmental - - - - -$ - - - - Licenses, Permits & Fines - - - - 602$ (602) - 559 - Other Revenues - - - - - - - 111,293 - Use of Money and Property 340,742 - - 340,742 376,142$ (35,400) 110.4% 261,380 91.1% Grand Total 25,161,275$ -$ -$ 25,161,275$ 19,886,507$ 5,274,768 79.0% 18,547,700$ 77.8% Department
Adopted
Budget Amendments
Grants
Carryover
Encumbrance
Carryover
Amended
Budget Expenditure Encumbrance Total YTD Exp.
% of Amended
Budget
Total YTD Exp.
3/31/2024
% of Amended Budget
3/31/2024
City Manager 9,167$ -$ -$ -$ 9,167$ 5,500$ 2,750$ 8,250$ - -$ - Engineering - - - - - - - - - - - Finance 802,132 1,836 - 27,221 831,189 543,863 45,252 589,115 70.9% 505,872 52.8% Non-Departmental 11,351,009 - - 139,547 11,490,556 7,916,008 1,081,527 8,997,535 78.3% 11,753,373 109.6% Public Works 3,538,201 149,658 - 264,783 3,952,641 2,393,247 240,354 2,633,601 66.6% 2,295,868 38.3% Transfers In/Out/Revenue 1,908,148 - - - 1,908,148 1,512,361 - 1,512,361 79.3% 1,127,717 50.0% Grand Total 17,608,657$ 151,494$ -$ 431,551$ 18,191,701$ 12,370,979$ 1,369,883$ 13,740,862$ 75.5% 15,682,830$ 86.5% Sewer Fund
City of Milpitas
Water and Sewer Funds Financial Status
For Fiscal Year-To-Date March 31, 2025 (unaudited)
Water Fund
Attachment C

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CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Adopt a Resolution Designating Authorized Agents for Certain Federal or State Financial Assistance (Staff Contact: Luz Cofresí-Howe, Finance Director, 408- 586-3111)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/17/2025
Recommendation: Adopt a resolution in the form specified by the California Governor's Office of Emergency Services designating the City Manager, Assistant City Manager and Finance Director as Authorized Agents to receive federal or state financial assistance under the Stafford Act and/or the California Disaster Assistance Act.

BACKGROUND:

The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) and the California Disaster Assistance Act (CDAA) are each designed to provide disaster relief and recovery assistance and operate at their respective government levels. The Stafford Act is a federal law that establishes the framework for federal disaster response, while the CDAA is a California state law that provides state-level funding and assistance for disaster recovery. The California Governor's Office of Emergency Services (Cal OES) manages the state CDAA and the federal Stafford Act, on behalf of the Federal Emergency Management Agency (FEMA), coordinating disaster recovery efforts and providing financial assistance to various entities, including individuals, businesses and governments such as Milpitas.

To receive federal or state financial assistance for eligible City-incurred expenses from these two funding sources, the City Council must designate authorized agents on its behalf to provide the required assurances and execute agreements with FEMA and Cal OES. A new Cal OES Form 130 resolution is needed if the previous one is older than three years, is invalid, or if authorized agents change positions or titles. The City Council last adopted a Cal OES Form 130 resolution on April 21, 2020, over three years ago.

ANALYSIS:

The City of Milpitas (City) has been granted funding in the past from both these disaster-recovery sources, most recently for the COVID-19 Pandemic disaster declared on March 13, 2020. FEMA approved Stafford Act funding for the City in the amount of $969,613.36 for the COVID-19 Pandemic disaster, with all but $46,172.07 in administrative expenses remaining to be reimbursed. For the City to receive its final reimbursement for the COVID-19 disaster, the City Council is required to adopt a new Cal OES Form 130 resolution.

POLICY ALTERNATIVE(S):

Alternative 1: Do not support this resolution
Pros: The City would not receive its final reimbursement of $46,172.07 and would absorb those costs in its General Fund.

Cons: The City would receive its final reimbursement of $46,172.07 and relieve its General Fund.

Reason for Not Recommending: Staff recommends the City Council adopt this resolution to enable the receipt of the remaining reimbursement of $46,172.07.

FISCAL IMPACT:

The City would receive its final reimbursement of $46,172.07, to be applied to the General Fund.

Page 97 of 448 ends

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is a fiscal or administrative activity of the City government that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

ATTACHMENT(S):
(a) California Governor's Office of Emergency Services (Cal OES) Form 130, Designation of Applicant's Agent Resolution Non-State Agencies OES-FPD-130 (Rev. 10-2022)

Page 98 of 448 ends

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of A
uthorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public ent
ity esta
blished under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM) , under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under C
A Gov Code – Gov, Title 2,
Div. 1, Chapter 7, Article 5, S
ections 8587.8, 8587.11, 8587.12
That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
OES-FPD-130 Rev. 10-2022 Page 1 of 4

Page 99 of 448 ends

Please check the appropriate box below
This is a universal resolution a
nd is effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.

This is a disa
ster/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Name and Title of Governing Bo
dy Representative)
(Name and Title of Governing Bod
y Representative)
(Name and Title of Governing Bo
dy Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the a bove is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 2 of 4

Page 100 of 448 ends

Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When completing the Cal OES F
orm 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution Section:

Governing Body: This is the group resp
onsible for appointing and approving the
Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity establis
hed under the laws of the
State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals th
at are authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It d
oes not require the Governing Body’s signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 3 of 4

Page 101 of 448 ends

Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.

Certification Section:

Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 4 of 4

Page 102 of 448 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)
BACKGROUND:

In March 2022, the City requested support of one-time funding as part of the Fiscal Year 2022-2023 State budget through Assemblymember Alex Lee’s Office. The funding request included establishing a Milpitas resource center as a 2-year pilot program ($500,000), supporting the continuation and expansion of the City’s mobile shower and laundry services, twice a week, for a period of 3 years ($300,000), and providing rent relief to vulnerable Milpitas residents ($700,000). In fall 2022, the City received notification of the award of state funding, through Assemblymember Lee’s Office, in the amount of $1,500,000 for homelessness prevention and unhoused services, which was incorporated into the City’s Fiscal Year 2023-24 Operating Budget.

On June 6, 2023, as part of the adoption of the FY 2023-24 Operating Budget action, the City Council approved allocating $150,000 to the mobile shower and laundry services, once a week, for a period of three (3) years. On August 13, 2024, the City Council approved allocating $763,000 to continuing the City’s rent relief program.

Staff have made several attempts over the past year to seek clarification from state representatives on whether there is flexibility in using the funds to support other homelessness prevention and unhoused services than the ones initially requested. On January 12, 2024 the City received an email from the California Department of Housing and Community Development indicating that “there is no directing or intent language on how to utilize the money.” Therefore, staff is working under the assumption that if funding is used to support similar goals as the original funding request, i.e. to prevent homelessness and provide services to the unhoused, services to support unhoused individuals in Milpitas are eligible.

As a result, staff recommends utilizing a portion of the unallocated $611,083.50 for homeless outreach for FY 2025-26. This figure includes approximately $24,038.50 in accrued interest as of April, 2025.

ANALYSIS:

On November 10, 2020, the City Council approved and directed staff to enter into an agreement for homeless outreach, assessment, and street-based case management services with the Santa Clara County Office of Supportive Housing. The County Homeless Engagement and Access Team (HEAT), via Abode Services, conducted outreach from March 2021 – December 2023.

On April 11, 2024, the City Finance Purchasing Division released Request for Proposal (RFP) No. 24-088, Homeless Outreach Program. The RFP was publicly noticed in accordance with applicable provisions of the City Municipal Code, advertised on the City website, and emailed to companies registered with the City via the City online procurement system (Procurement.OpenGov.com). Upon release, the RFP was viewed 680 times, Item Title: Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with WeHOPE for Homeless Outreach, Assessment, and Case Management Services (Staff Contact: Luz Cofresí-Howe, Finance Director, 408- 586-3111; and Matt Cano, Assistant City Manager, 408-586-3012) Category: Consent Calendar - Community Development
Meeting Date: 6/17/2025
Recommendation: Authorize the City Manager, or designee, to negotiate and execute an amendment to the Professional Services Agreement (Agreement) with WeHOPE for homeless outreach, assessment, and case management services, extending the term for one additional year through June 30, 2026 in an amount not to exceed $203,033 for the additional year of service, for a revised total compensation not to exceed amount of $402,966 for the full two-year term of the Agreement.

Page 103 of 448 ends

and 25 agencies downloaded the RFP documents. Six agencies submitted applications to the RFP by the published closing date of May 2, 2024.

Staff evaluated and scored the RFP responses in two rounds of evaluation. Based on the proposal submitted and subsequent scoring, staff chose WeHOPE, a Bay Area based non-profit organization with over 20 years of experience in helping people become healthy, employed, and housed using innovative solutions, as the contractor for homeless outreach services.

On June 18, 2024, the City executed a one-year Professional Services Agreement with WeHOPE for a not-to- exceed cost of $199,933 through the Housing and Community Development Permanent Local Housing Allocation grant. Through WeHOPE, the City has two (2) full-time homeless case managers who support the unhoused and at-risk community through various ways, including but not limited to responding to referrals, proactive street outreach, identifying the needs and demographics of Milpitas’ unhoused residents, and connecting individuals to resources including medical services and shelters. In the first two quarters of WeHOPE’s homeless outreach services, caseworkers responded to 99% of referrals within 48 hours, moved four households into improved living situations, and served 20 unduplicated clients. WeHOPE caseworkers are on track to meet the goals outlined in the professional services agreement.

Staff is currently working on a new competitive Request for Proposal (RFP) for Homeless Outreach, Assessment and Case Management Services. However, the RFP will not be complete with a new contract in place before the current Agreement expires on June 30, 2025. To allow staff sufficient time to complete the RFP process, including Council approval and agreement negotiation and execution, staff is requesting the current Agreement be extended through June 30, 2026. If the new Agreement is finalized before this extension ends, the City may terminate the current Agreement with a 30-day notice to the vendor. In that case, the City will only pay for services rendered up to the termination date.

POLICY ALTERNATIVE(S):

Alternative 1: Do not continue the contract with WeHOPE for homeless outreach, assessment and case management services
Pros: The funding for this contract can be re-directed to other purposes to support our low income and/or unhoused communities, such as rental assistance.

Cons: If this contract is not continued, the City will not have the resources to facilitate transitioning our unhoused community members into transitional and permanent housing and the City will also have limited resources to assist with supporting our unhoused community.

Reason for Not Recommending: It is important to ensure that we continue to support our unhoused community by connecting them to the various resources that will transition them into transitional and permanent housing.

By having case workers on the streets of Milpitas on a regular basis we can ensure that we are maximizing our ability to support our unhoused residents.

FISCAL IMPACT:

If the staff recommendation is approved, the fiscal impact to the City will be $203,033 from the one-time grant funding provided by Assemblymember Lee’s Office. The projected unallocated balance for the grant, excluding interest, would be $384,012.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

Page 104 of 448 ends

ATTACHMENT(S):

None.

Page 105 of 448 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Approve a Budget Appropriation from the Housing Authority Fund and an Negotiate and Execute an Amendment to the Agreement with HouseKeys for the Administration of the City’s Below Market Rate Homeownership Program (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Category: Consent Calendar-Community Development
Meeting Date: 6/17/2025
Recommendation: (1) Authorize the City Manager, or designee, to negotiate and execute an amendment to the Professional Services Agreement (Agreement) with HouseKeys Inc. to exercise the remaining options of the Agreement, extending the term for three (3) additional years through June 30, 2028, in an amount not to exceed $600,000 for the additional years of service, for a revised total compensation not to exceed amount of $1,000,000 for the full five-year term of the Agreement; and
(2) Approve and appropriate $200,000 from the Housing Authority Fund for the FY 2025-26 period of the agreement, with funding for the remaining term of the agreement subject to appropriation.

BACKGROUND:

The City of Milpitas Below Market Rate (BMR) Program (Program) aims to assist low- and moderate-income households in becoming first-time homeowners. The Program currently includes a portfolio of 278 homeownership units, which were added with the former Redevelopment Agency financial support to developers in creating affordable housing. In exchange for this financial assistance, developers designated a portion of the units as affordable housing. Historically, the City has managed the purchase and sale of these units.

On June 19, 2018, the City Council adopted an Affordable Housing Ordinance requiring residential developments of ten (10) or more units to allocate 15% of the total units as affordable. As a result of this Ordinance, the City expects to add over 50 homeownership units to its portfolio within the next three years.

The time required to sell and monitor these units led the staff to seek external support.

On September 5, 2023, the City Council approved a one-year contract with HouseKeys for $200,000 to manage the City’s homeownership units, with the option to extend the contract for four additional one-year periods at a cost of $200,000 per year.

On June 18, 2024, the City Council approved one of the four options to renew the contract at a cost of $200,000 for the Fiscal Year 2024-25.

ANALYSIS:

During the City’s initial analysis of service providers offering BMR administrative services, HouseKeys emerged as the only organization in the Bay Area capable of managing Milpitas’ homeownership portfolio.

Staff researched various BMR program administrators and, given the high level of specialization required, identified only two other potential administrators: Rise Housing and Alta Housing. However, Rise Housing was unable to submit a bid as they lacked the capacity to take on additional public agency services. Additionally, Alta Housing primarily serves cities in the northern part of Santa Clara County, making Milpitas outside their service area.

Page 106 of 448 ends

Consequently, the City Council supported staff’s recommendation to enter into a contract with HouseKeys, recognizing their strong infrastructure and excellent ability to meet the City’s BMR needs. HouseKeys is currently collaborating with City staff to develop detailed program guidelines and conduct an inventory assessment of the City’s BMR homeownership portfolio.

In the past year, HouseKeys has successfully launched the City’s BMR homeownership website, which serves as a 24/7 portal for current and prospective BMR owners. This platform allows users to submit documentation and requests at their convenience and access their documents more easily. Furthermore, HouseKeys has initiated the certification process to ensure that homeowners comply with the program guidelines. To date, HouseKeys has sold two BMR units to eligible applicants and is actively working on additional resales.

By exercising the one-year renewal option for fiscal year 2025-26 and authorizing the two (2) additional one- year renewal options, HouseKeys will continue as the transaction coordinator for all real estate transactions which include ensuring affordability deeds are recorded and conducting resale calculations and refinancing requests. HouseKeys will continue to assist with the sale and resale of units, the selection process, collection of Agency fees, and any monitoring, compliance, resolution, or loss mitigation needed. HouseKeys will also ensure Milpitas units under their management are not subject to fraudulent activity from homeowners who are in violation of their agreement to participate in the BMR program.

Staff recommends the authorization of exercising the remaining three of four one-year renewal options with HouseKeys (Attachment 2). The cost for the administration of the program is as follows:

FY 2025-26 $200,000
FY 2026-27 $200,000
FY 2027-28 $200,000
Total Cost for Remaining Renewal Options $600,000
POLICY ALTERNATIVE(S):

Alternative 1: Do not execute renewal options with HouseKeys to manage the City’s BMR Homeownership portfolio.

Pros: Funds would not be spent on this priority.

Cons: Staff does not have the resources to administer the City BMR homeownership portfolio if renewal options are not exercised, the Office of Housing current and future housing demands and Council priorities may be negatively affected.

Reason not recommended: The City’s first residential development to satisfy the Affordable Housing Ordinance added four BMR units to the City’s portfolio. In June 2022, City staff completed the sale of four (4) units without third party assistance. These transactions required extraordinary staff resources and time to execute, while operating the Housing work program with limited resources. Staff expect an increase in BMR units in the coming years, and outsourcing the BMR Program allows the Housing team to focus on the increasing workload related to unhoused services and other City Council-related housing objectives.

FISCAL IMPACT:

If the City Council approves staff’s recommendation to authorize HouseKeys as the City’s Below Market Rate Homeownership Program administrator, the fiscal impact is $200,000 in FY 2025-26 from the Housing Authority Fund, with the remaining $200,000 in FY 2026-27 and $200,000 in FY 2027-28 subject to appropriation through the annual operating budget process. The source of funds for future years is contemplated to be the Housing Authority Fund which, as of the writing of this report, has an approximate balance of $2,400,000.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

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review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

ATTACHMENT(S):

None.

Page 108 of 448 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Authorize the Executive Director of the Milpitas Housing Authority to Exercise the Option to Purchase the Below Market Rate Unit at 1377 Coyote Creek Way and Execute the Necessary Documents (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Category: Consent Calendar-Community Development
Meeting Date: 6/17/2025
Recommendation: Authorize the Executive Director of the Milpitas Housing Authority, or designee, to exercise the option to purchase the Below Market Rate (BMR) Unit at 1377 Coyote Creek Way and execute the necessary documents to repurchase this property.

BACKGROUND
The City of Milpitas Below Market Rate (BMR) Program aims to assist low- and moderate-income households in becoming first-time homeowners. Purchasers of homeownership BMR units must adhere to a Deed Resale Restriction Agreement (Agreement), which is recorded against the properties. The Agreement imposes occupancy and resale restrictions to prevent buyers from using the BMR Program for purposes incompatible with the Affordable Housing Ordinance and realizing unwarranted gains from the sale or lease of the BMR unit.

Additionally, the Agreement grants the Successor Agency of the Milpitas Housing Authority (Authority) the option to purchase the BMR unit for a restricted price upon the occurrence of certain events.

The Authority can exercise this option when any of the following events occur:
i. Receipt of a Notice of Intent to Transfer
ii. Any actual, attempted or pending sale, conveyance, transfer, lease or other attempted disposition of the Property or any estate or interest therein;
iii. Any actual, attempted or pending encumbrance of the Property including without limitation by way of mortgage or deed of trust, or by judgement, mechanics, tax or other lien; iv. Recordation of a notice of default and/or notice of sale pursuant to California Civil Code section 2924 (or successor provisions) under any deed of trust or mortgage with a power of sale encumbering the Property;
v. Commencement of a judicial foreclosure proceeding regarding the Property; vi. Execution by Owner of any deed in lieu of foreclosure transferring ownership of the Property; vii. Commencement of a proceeding or action in bankruptcy, whether voluntary or involuntary, pursuant to Title 11of the United States Code or other bankruptcy statute, or any other insolvency, reorganization, arrangement, assignment for the benefit of creditors, receivership or trusteeship, concerning the Owner; or
viii. Any violation by Owner of any provision of the Agreement ANALYSIS:

The property located at 1377 Coyote Creek Way is a two-bedroom, two-and-a-half-bathroom townhome within the City BMR Homeownership Portfolio. The homeowner issued a Notice of Intent to Transfer to the Authority on April 1, 2025. Based on the Agreement (Attachment 1), the following process is to take place:
•Owner issues a Notice of Intent to Transfer with or without a Proposed Buyer •Within 60 Days, City must Consent to Transfer to Proposed Buyer or Exercise Purchase Option •If the proposed buyer is ineligible, Owner must resubmit Notice of Intent to Transfer •City must respond within 60 days with a Notice of Exercise to the new Notice of Intent to Transfer

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•City has 90 days from sending out the Notice of Exercise to execute a purchase agreement and close escrow (estimated at August 28, 2025)
•If City does not close escrow on time, the current homeowner can request a Notice of Abandonment and the City’s Option to Purchase is no longer valid
•The Owner is then free to sell to whoever they choose and must pay 85% of the proceeds that exceed the maximum seller’s price
On May 28, 2025, the Authority formally responded with a Notice of Exercise, to move forward with its option to transfer or purchase the property. In the initial letter to the homeowner, the Authority assigned its option to purchase the real property located at 1377 Coyote Creek Way to an eligible household. According to the recorded Resale Restriction Agreement and Option to Purchase (Attachment a), the City would normally have 90 days from Notice of Exercise to execute an agreement. This 90-day period ends on August 28, 2025.

HouseKeys, the City BMR management agency, identified an eligible purchaser through its drawing and file submission process, and the property was scheduled to close escrow July 7, 2025 using Fannie Mae-backed financing. However, the purchaser’s lender confirmed that the Homeowners Association (HOA) at Coyote Creek is listed as “unapproved” in the Fannie Mae condo project database as of March 2024. This unapproved status is currently preventing loan approval. The homeowner failed to notify and disclose this cloud to title and impediment to sale as required under the Agreement. Until the status is resolved or an alternative financing option is secured, the assigned purchaser is unable to close escrow. If the Authority elected to repurchase this property for future disposition and sale to another qualifying purchaser, this unapproved status might limit the financing options of otherwise qualified purchasers and increase the time for resale of this property.

Additionally, the Authority has received information indicating that the current homeowner is not residing at the property and has not resided at the property for a period in excess of ninety (90) days in violation of the owner occupancy/principal residence requirements of the Agreement. This occurrence would separately constitute an option event allowing the Authority to repurchase the unit or transfer it to another qualified buyer to more expeditiously return this unit to service for a qualifying household.

While staff will continue to work with the owner to attempt to informally resolve these issues, staff recommends that the Authority grant the Executive Director authorization to repurchase the unit in the event an alternative resolution is not immediately forthcoming. If the Authority repurchases the property, HouseKeys will work with Authority staff to resell the property as expeditiously as possible to an income-eligible homeowner. The Authority can hold onto the property until a qualified buyer with suitable financing can be secured.

POLICY ALTERNATIVE(S):

Alternative 1: No Action; allow HouseKeys to continue to work with the purchaser to explore lending alternatives.

Pros: Funds would not be spent on this priority.

Cons: Possible litigation by current homeowner over failure to act and loss of affordable unit in the BMR portfolio.

Reason not recommended: The current homeowner can request to file Notice of Abandonment for the City’s Option to Purchase, and seller can sell the unit at fair market value. If this occurs, the City will lose a BMR unit in its Affordable Housing portfolio and therefore lose an affordable unit during severe housing unaffordability within the City and County.

FISCAL IMPACT:

The City will expend funds from its Affordable Housing Fund (295) in the amount of $450,000 but will recover that amount when the property is resold to an eligible buyer. The fund balance in the Affordable Housing Fund (295) is $2.1 million.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

Page 110 of 448 ends

§ 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The action entails the operation and purchase of an existing residential structure, involving negligible or no expansion of existing or former use, and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15301.

ATTACHMENT(S):
(a) Resale Restriction Agreement and Option to Purchase

Page 111 of 448 ends

r-s
i
U-'

RECORDING

REQUESTED
BY
AND
WHEN

RECORDED
MAIL
TO:

CITY
OF

MILPITAS

HOUSING

AUTHORITY
455
East
Calaveras
Boulevard
Milpitas,
CA
95035
To
be
recorded
without
fee.
(Gov.

Code,
§§
6103
and
27383.)
DOCUMENT:
-"A
227G.-
J
22764062
Fees
Taxes.
.
.

Copies
.
.

AMTPA1D

REGINAALCOMENDRAS
SANTA
CLARA
COUNTY

RECORDER
Recorded
at
the
request
of
First
American
Title
Co*PASI0N
Pages:
24 94.00
.00
_
.00

94.00 ROE
8 005
11/07/2014
11:26
AM
(Space
Above
This
Line
For
Recorder's
Use
Only)
RESALE

RESTRICTION

AGREEMENT
AND
OPTION
TO

PURCHASE
Owner:

Danny
Dias
Property:
1377
Coyote
Creek
Way
Milpitas,
California
95035
Name
of
Development:

Coyote
Creek
This
RESALE

RESTRICTION
AND
OPTION
TO

PURCHASE

AGREEMENT
("Agreement")
is
entered
into
by
and
between
the
Housing
Authority
of
the
City
of
Milpitas
("the
Authority"-
former
Milpitas
Redevelopment
Agency)
Danny
Dias
("Owner")
regarding
certain
improved
real
property,
which
is
more
particularly
described
in
Exhibit
A
attached
hereto
and
incorporated
herein
and
commonly
known
as
William
Lyons
Homes,
Milpitas,
CA
95035
(the
"Property")
effective
as
of
October
15,
2014
(Effective
Date").

Authority
and
Owner
are
hereinafter
collectively
referred
to
as
the
"Parties."

RECITALS
A.

The
Authority
pursuant
to
the
previous
Community
Redevelopment
Law
(Health
&
Safety
Code
section
33000
et
seq.)
and
the
previous
Authority's
Redevelopment
Plan
maintains
an
affordable
housing
fund,
which
it
uses
for
the
purpose
encouraging
the
construction
of
housing
within
the
Redevelopment
Plan
Area
that
is
affordable
to
persons
of
low,
and
moderate
income
("the
Program").

Pursuant
to
the
Program,
the
Authority
and
Fairview
Murphy
Road
LLC
(Developer)
entered
into
a
Affordable
Housing
Regulatory
Agreement,
dated
August
29,
2008
(collectively
"the
Agreement")
under
which
Developer
has
agreed
to
construct
and
sell
44 homes
at
prices
that
are
affordable
to
persons
of
low
and
moderate
incomes.

Page 112 of 448 ends

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Page 113 of 448 ends

1 RECORDING

REQUESTED
BY
AND
WHEN

RECORDED
MAIL
TO:

CITY
OF

MILPITAS

HOUSING

AUTHORITY
455
East
Calaveras
Boulevard
Milpitas,
CA
95035
To
be
recorded
without
fee.
(Gov.

Code,
§§
6103
and
27383.)
(Space
Above
This
Line
For
Recorder's
Use
Only)
RESALE

RESTRICTION

AGREEMENT
AND
OPTION
TO

PURCHASE
*
Owner:

Danny
Dias
Property:
1377
Coyote
Creek
Way
Milpitas,
California
95035
Name
of
Development:

Coyote
Creek
This
RESALE

RESTRICTION
AND
OPTION
TO

PURCHASE

Authority
and
Owner
are
hereinafter
collectively
referred
to
as
the
"Parties."

RECITALS
A.

Page 114 of 448 ends

Owner
is
the
owner
of
certain
real
property
located
within
the
City
of
Milpitas,
legally
described
in
Exhibit
A
and
commonly
known
as
Coyote
Creek
Milpitas,
CA
95035
("the
Property").

The
Property
is
one
of
the
affordable
homes
constructed
by
Developer
pursuant
to
the
Agreement.

Owner
is
an
eligible
low
and
moderate-income
purchaser
under
the
Program,
intends
to
live
in
the
Property
as
an
owner
occupant,
and
agrees
to
maintain
the
Property
as
Owner's
principal
residence.

In
order
to
maintain
and
preserve
the
Property
as
housing
affordable
to
eligible
[very
low-,
low-,
or
moderate-Jincome
purchasers,
it
is
necessary
to
restrict
the
use
and
resale
of
the
Property
through
imposition
of
the
occupancy
and
resale
restrictions
set
forth
in
this
Agreement.

These
restrictions
are
intended
to
prevent
initial
and
subsequent
purchasers
from
using
the
Property
for
purposes
incompatible
with
the
Program
and
realizing
unwarranted
gains
from
sales
of
the
Property
at
unrestricted
prices.

The
terms
and
conditions
of
this
Agreement
are
intended
to
provide
the
necessary
occupancy
and
resale
restrictions
to
ensure
that
the
Property
is
used,
maintained,
and
preserved
as
housing
affordable
to
eligible
[very
low-,
low-,
or
moderate-
Jincome
purchasers.

To
further
serve
the
purposes
of
the
Program,
it
is
necessary
that
the
Authority
be
granted
an
option
to
purchase
the
property
so
that
the
property
may
be
resold
by
the
Authority
to
an
eligible
household.

Accordingly,
the
Parties
desire
to
enter
into
this
Resale
Restriction
and
Option
to
Purchase
Agreement,
which
provides,
generally,
that
Owner
may
only
sell
the
property
to
Eligible
Households
(i.e.
households
meeting
the
household
income
limitations
set
forth
herein)
at
a
price
not
to
exceed
the
price
equal
to
the
initial
purchase
price
adjusted
to
reflect
increases
in
median
household
income
since
the
Property
was
initially
purchased
by
Owner.

Alternatively,
the
Agreement
provides
that
the
City
may
exercise
its
option
to
purchase
the
Property
at
the
same
price.

The
Property
constitutes
a
valuable
community
resource
by
providing
decent,
safe,
and
sanitary
housing
to
persons
and
families
of
[very
low,
low,
or
moderate]
income
who
otherwise
would
be
unable
to
afford
such
housing.

To
protect
and
preserve
this
resource
it
is
necessary,
proper,
and
in
the
public
interest
for
the
Authority
to
administer
occupancy
and
resale
controls
consistent
with
the
Program
by
means
of
this
Agreement.
1 AGREEMENT
NOW,

THEREFORE,
in
consideration
of
the
substantial
economic
benefits
inuring
to
Owner
and
the
public
purposes
to
be
achieved
under
the
Program,
Owner
and
Authority
hereby
agree
as
follows:

1. Definitions.
a.
"Affordable
Unit
Cost"
shall
mean
a
sales
price
that
results
in
annual
housing
costs,
including
principal
payments,
interest,
property
taxes,
homeowners'
insurance,
homeowners'
association
dues,
and
mortgage
insurance
that
do
not
exceed
30%
of
income
level
for
the
Eligible
Household.

Page 115 of 448 ends

b.
"Area
Moderate
Income
for
Santa
Clara
County"
means
those
income
and
eligibility
levels
determined,
updated,
and
published
each
year
by
the
California
Department
of
Housing
and
Community
Development,
based
on
Santa
Clara
County
median
income
levels,
adjusted
for
household
size.
c.
"Persons
and
families
of
[very
low,
low,
or
moderate]
income"
means
persons
and
families
whose
income
do
not
exceed
[fifty
percent
(50%);
eighty
percent
(80%);
or
one
hundred
twenty
percent
(120%)]
of
the
Area
Median
Income
for
Santa
Clara
County,
as
adjusted
for
household
size.
d.

Persons
and
families
meeting
the
definition
set
forth
in
Paragraph
1(b)
above
shall
be
referred
to
as
"Eligible
Households."

2. Program
Requirements.
a.

Affordability
Restrictions.

Owner
hereby
covenants
and
agrees
that
during
the
term
of
this
Agreement
all
of
the
requirements
and
restrictions
of
this
Agreement
shall
apply,
and
the
Property
shall
be
sold
or
otherwise
transferred
only
pursuant
to
the
terms
and-conditions
of
this
Agreement
and
only
to
(i)
Eligible
Households
at
a
price
not
to
exceed
the
Adjusted
Resale
Price,
as
defined
in
Paragraph
5,
(ii)
the
Authority
pursuant
to
Paragraph
3,
or
(iii)
a
permitted
transferee
pursuant
to
Paragraph

9. b.

Disclosure.

DURING
THE
TERM
OF
THIS

AGREEMENT
THERE
SHALL
BE
NO
SALE
OR
OTHER

TRANSFER
OF
THE

PROPERTY

WITHOUT
THE

WRITTEN

CERTIFICATION
BY
THE

AUTHORITY
THAT
THE

TRANSFEREE

QUALIFIES
AS
AN

ELIGIBLE

HOUSEHOLD
AND
THAT
THE

PROPERTY
IS
BEING

TRANSFERRED
AT
A
PRICE
NOT
TO
EXCEED
THE

ADJUSTED
RESALE
PRICE,
WHICH
IS
CAPPED
AT
THE

AFFORDABLE
UNIT
COST
AS

DEFINED
IN

PARAGRAPH
1 .a.

ANY
SALE
OR
OTHER

TRANSFER
OF
THE

PROPERTY
IN

VIOLATION
OF
THIS

COVENANT
SHALL
BE
VOID.
c.

Principal
Residence
Requirement.

OWNER

COVENANTS,
AND
AGREES
THAT

HE/SHE/THEY
SHALL
OCCUPY
THE

PROPERTY
AS

HIS/HER/THEIR

PRINCIPAL

RESIDENCE
FOR
THE

DURATION
OF

HIS/HER/THEIR

OWNERSHIP
AND
SHALL
NOT
RENT
OR
LEASE
THE

PROPERTY
OR

PORTION

THEREOF
DURING
THE
TERM
OF
THIS
AGREEMENT:

Without
limiting
the
generality
of
the
foregoing,
any
absence
from
the
Property
by
Owner
for
a
period
of
ninety
(90)
or
more
days
shall
be
deemed
an
abandonment
of
the
Property
as
the
principal
residence
of
Owner
in
violation
of
the
conditions
of
this
Paragraph.

Upon
request
by
the
Authority
made
from
time
to
time,
the
Owner
of
the
Property
shall
submit
an
affidavit
to
the
Authority
certifying
that
the
Property
is
the
Owner's
principal
residence
and
provide
such
documents
and
other
evidence
as
may
be
requested
to
verify
Owner's
compliance
with
this
requirement.

Abandonment
of
the
Property
shall
constitute
an
Option
Event
(as
defined
in
Paragraph

3.c
below)
and
shall
entitle
the
Authority
to
exercise
its
Option
to
purchase
the
Property.

3. Option
to
Purchase.

Page 116 of 448 ends

Milpitas City CouncilJune 17, 2025

Milpitas City Council
June 17, 2025