Milpitas City Council
April 7, 2026

Consolidated Plan MILPITAS 109
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Narrative Continued
Persons with addictions and/or a mental illness. Persons with substance use addictions and persons with a mental illness experience significantly higher rates of homelessness and need greater access to supportive housing and services to avoid long-term housing instability. According to an analysis of data for households enrolled in the County’s Rapid Rehousing (RRH) programs between September 2023 and August 2024, around one-third (31%) self-reported having a mental disability and 15% self-reported having a substance use disorder. Additionally, according to the 2023 Point-in-Time (PIT) survey, 11% of persons became homeless due to alcohol or drug use. Survey respondents reported a need for mental health services (25% or 256 people) and alcohol/drug counseling (18% or 183 people).

Residents with addictions and/or mental illness are served by Santa Clara County’s Behavioral Health Services Department (BHSD) which provides mental health services and substance use treatment services for adults and older adults with substance use and mental health needs (including persons experiencing homelessness). Services are available in English, Spanish, Mandarin, Vietnamese, and Tagalog and include: withdrawal management services (including residential detoxification), residential treatment services that includes group, individual, and family counseling; recovery services such as coaching, relapse prevention, and referrals to housing, transportation, job training, and education; and transitional housing for clients engaged in outpatient treatment and need a safe space to stay/temporary housing.

Public housing residents. Public housing residents have complex supportive housing and service needs as many households have very low to low incomes and are at an increased risk of housing instability if they were to lose their housing assistance. The City serves public housing residents through Sunnyhills Apartments which provide 149 Section 8 units and require renewal of the subsidy contract with HUD periodically. The City is committed to preserving Sunnyhills as affordable housing for low income households and to implementing the City’s plan to add 44 new units on site with seven units being affordable to extremely low income seniors. By the end of 2026, the City will have evaluated and identified more permanent funding options for Sunnyhills Apartments to ensure long-term housing stability and affordability.

Survivors of domestic violence. Experience with domestic violence is a leading factor of housing instability, homelessness, and financial insecurity—especially for single mothers who often struggle to afford housing and childcare costs in Milpitas. Next Door Solutions to Domestic Violence provides client- centered, community-based supportive services for survivors of domestic violence and services for her (or his) children. The organization also provides undisclosed emergency shelter when requested or needed by the individual/family. Similarly, the YWCA Silicon Valley works to end racism and violence and empowers women and children by offering supportive services, self-improvement programs, and undisclosed short-term and long-term emergency shelter. YWCA also provides client referrals to permanent housing when available.

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Additionally, the City adopted the Rent Relief Program (administered by FORWARD which includes relocation help for survivors of domestic violence as well as emergency rental assistance, security deposit assistance, emergency hardship relief, eviction protection, and Section 8 good faither deposits.

Describe programs for ensuring that persons returning from mental and physical health institutions receive appropriate supportive housing
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Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. 91.315(e)
For program year 2025-2026, the Milpitas City Council allocated $250,000 to Terrace Gardens Senior Housing to rehabilitate four dilapidated roofs. Terrace Gardens provides affordable housing to low- income Milpitas seniors.

For entitlement/consortia grantees: Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. (91.220(2)) See above.

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MA-40 Barriers to Affordable Housing - 91.210(e)
Describe any negative effects of public policies on affordable housing and residential investment
In its 2023-31 Housing Element, the City identified the following governmental constraints/barriers impeding affordable housing development:
• General Plan Land Use Designations. Overall, the City’s land use designations do not pose a significant constraint on residential development, but the Town Center (TWC) and Neighborhood Commercial Mixed Use (NCMU) designations may be revised to better support housing production. Both districts have a commercial requirement, which may impede redevelopment of parcels in these zones with housing uses. • Zoning Ordinance. The City’s Zoning Ordinance has not been comprehensively updated to ensure consistency with the 2021 General Plan. The City planned to begin updating the comprehensive Zoning Ordinance in 2023, which was expected to be completed and adopted by 2024.
• Development Processing Procedures and Timing. The City completed a study to evaluate the development review and permitting process, implementing a number of actions to improve internal processes. Milpitas’ review and approval timelines are similar to average times taken by other jurisdictions in Santa Clara County and were found not to pose a significant constraint on housing development. However, many factors outside of a local jurisdiction’s control can constrain the timing between project approval and when the developer requests building permits, such as the inability to secure financing for construction or availability of design professionals to complete construction documents or make corrections. • Development fees. The City does provide fee deferrals for projects that provide on-site affordable housing units. Housing Programs 16 and 20 include actions to explore fee deferrals and waivers for affordable housing production. Compared to other cities in Santa Clara County, Milpitas has higher fees per unit for single- and multi-family developments. Milpitas has the highest Entitlement Fees in the County for single-family developments located within the Metro Specific Plan area.

Continued in attached text.

Narrative Continued
Non-governmental constraints include:
• Cost and availability of land. The cost of land is a significant contributor to the overall cost of housing. Santa Clara County averages $508 per square foot for a small single-family unit and

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$264 per square foot for a large single-family unit. The average cost for a multi-family unit in Santa Clara County is about $60,000.
• Construction costs. The cost of construction, including labor and materials, has a significant impact on the overall cost of new housing units and can be a significant constraint to development. In 2021, average construction costs ranged from approximately $260 per square foot for a mid-rise, seven-story multifamily project to approximately $300 for a twelve-story, high-rise multifamily residential project in Milpitas. Assuming an average unit size of 1,200 square feet (including common areas), these estimates result in construction costs ranging from approximately $312,000 to $360,000 per unit in Milpitas. The high land and development costs in Milpitas mean that, without subsidies, new rental units affordable to very low and low- income households are difficult to provide at a feasible rate of return to a developer or investor.

This also tends to hold true for for-sale housing at the moderate-income level. • Mortgage and rehabilitation financing. The city of Milpitas does not vary greatly from other communities regarding the availability of home financing. In 2020, 69% of conventional purchase loan applications were approved, and 10% were denied. The denial rate was highest for home improvement loans at 33%. In a housing market such as Milpitas, the downpayment requirement may be a greater obstacle to homeownership for many households. As of March 2022, Redfin estimate, average home price in Milpitas was $1,450,000. To provide a 10% down payment, a household would need to save $145,000. Current home mortgage interest rates for home loans are steadily increasing for a 30-year fixed-rate mortgage. This means that prospective homebuyers will be less likely to qualify for home loans under the more stringent current lending standards.
• Environmental constraints. The City identified several environmental constraints that may act as barriers to affordable housing development, including geologic and seismic hazards, fire and flood hazards, and sea-level rise.

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MA-45 Non-Housing Community Development Assets - 91.215 (f) Introduction
Milpitas’ largest employment sectors are Manufacturing, Professional, Scientific, and Management Services and Manufacturing, and Education and Health Services comprising just over half of all jobs in the City. Milpitas’ employment landscape mirrors that of the county overall in its with a large share of jobs in Manufacturing with fewer people to fill those jobs, which is the largest single employment industry countywide.

Information and Professional, Scientific, and Management Services are very high paying industries, with annual average wages ranging from $250,000 to $400,000.

Education and health care workers are paid much less, averaging between $in the attached figure, roughly a third of the City of Milpitas workers are in single worker households while over half are in 2+ worker households. This reflects the high wages paid in the tech-dominant industries, which enable workers to live alone and afford rent. Lower wage workers in other industries, however, will need to live in multiple-worker households, which the rental stock may not deliver.

Economic Development Market Analysis
Business Activity
Business by Sector Number of
Workers
Number of Jobs Share of Workers
%
Share of Jobs
%
Jobs less workers
%
Agriculture, Mining, Oil & Gas Extraction 183 35 1 0 -1 Arts, Entertainment, Accommodations 2,519 4,044 7 14 7
Construction 1,399 3,523 4 12 8
Education and Health Care Services 5,982 4,531 17 15 -2 Finance, Insurance, and Real Estate 1,469 804 4 3 -1
Information 3,432 1,029 10 3 -7
Manufacturing 8,001 1,002 22 3 -19
Other Services 788 1,138 2 4 2
Professional, Scientific, Management Services 6,608 6,429 18 22 4 Public Administration 826 594 2 2 0

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Business by Sector Number of
Workers
Number of Jobs Share of Workers
%
Share of Jobs
%
Jobs less workers
%
Retail Trade 2,349 3,839 7 13 6
Transportation and Warehousing 1,106 491 3 2 -1
Wholesale Trade 1,266 2,128 4 7 3
Total 35,928 29,587 -- -- --
Table 40 - Business Activity
Alternate Data Source Name:

American Community Survey 2023 5-Year Estimates
Data Source Comments:

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Figure 13 Workers per Household

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Figure 14 Average Salary by Industry

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Labor Force
Total Population in the Civilian Labor Force 43,799
Civilian Employed Population 16 years and over 41,996
Unemployment Rate 4.12
Unemployment Rate for Ages 16-24 10.82
Unemployment Rate for Ages 25-65 3.32
Table 41 - Labor Force
Alternate Data Source Name:

American Community Survey 2023 5-Year Estimates
Data Source Comments:

Occupations by Sector Number of People
Management, business and financial 8,080
Farming, fisheries and forestry occupations 26
Service 4,886
Sales and office 5,339
Construction, extraction, maintenance and
repair 1,635
Production, transportation and material moving 4,229
Table 42 – Occupations by Sector
Alternate Data Source Name:

American Community Survey 2023 5-Year Estimates
Data Source Comments:

Travel Time
Travel Time Number Percentage
< 30 Minutes 19,292 61%
30-59 Minutes 10,111 32%
60 or More Minutes 2,252 7%
Total 31,655 100%
Table 43 - Travel Time
Alternate Data Source Name:

American Community Survey 2023 5-Year Estimates
Data Source Comments:

Education:

Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force
Civilian Employed Unemployed Not in Labor Force
Less than high school graduate 1,932 66 1,636

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Educational Attainment In Labor Force
Civilian Employed Unemployed Not in Labor Force
High school graduate (includes
equivalency) 3,684 217 1,511
Some college or Associate's degree 5,816 262 1,729
Bachelor's degree or higher 25,378 717 3,532
Table 44 - Educational Attainment by Employment Status
Alternate Data Source Name:

American Community Survey 2023 5-Year Estimates
Data Source Comments:

Educational Attainment by Age
Age
18–24 yrs 25–34 yrs 35–44 yrs 45–65 yrs 65+ yrs
Less than 9th grade 95 302 326 1,247 1,475
9th to 12th grade, no diploma 417 489 315 965 790
High school graduate, GED, or
alternative 1,389 1,303 1,056 3,053 2,155
Some college, no degree 2,227 1,158 937 2,604 1,257
Associate's degree 257 674 684 1,775 935
Bachelor's degree 1,265 5,627 4,691 5,602 2,668
Graduate or professional degree 145 5,730 4,579 3,417 976 Table 45 - Educational Attainment by Age
Alternate Data Source Name:

American Community Survey 2023 5-Year Estimates
Data Source Comments:

Educational Attainment – Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 34,592
High school graduate (includes equivalency) 41,683
Some college or Associate's degree 57,466
Bachelor's degree 103,257
Graduate or professional degree 153,890
Table 46 – Median Earnings in the Past 12 Months
Alternate Data Source Name:

American Community Survey 2023 5-Year Estimates
Data Source Comments:

Based on the Business Activity table above, what are the major employment sectors within your jurisdiction?

Consolidated Plan MILPITAS 119
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Although most Milpitas residents have college degrees and higher, a sizeable number of individuals have not obtained a college degree and are likely supporting high-paying jobs through employment in retail and services; their jobs may also be more susceptible to economic downturns. Affordable housing and housing stability programs should be targeted to these workers, in addition to persons experiencing homelessness. Employers should be motivated to help support workers in these industries as well; even if they are not direct employees, success of their industries depends on their service.

Milpitas is highly specialized in computer and electronics design and manufacturing. Milpitas has a unique strength in attracting and retaining Research and Development (R&D) and advanced manufacturing. These firms are at the forefront of new technological innovations.

Manufacturing. This is Milpitas’ largest industry sector, accounting for 27% of all jobs.

By comparison, manufacturing jobs make up 16% of workers indicating a shortage of workers in this industry. Employment in the manufacturing sector remained largely unchanged between 2018 and 2023. Businesses in the manufacturing sector tend to be nationally and globally connected, trading and exporting goods to outside communities. Most manufacturing jobs in Milpitas are in advanced and high- tech Manufacturing, with only a small share of “traditional” manufacturing (e.g. food, beverage, wood products).

Professional, Scientific, and Technical Services (PSTS). This is the second largest industry by employment in Milpitas, with 16% of all jobs in the City. Cisco is Milpitas’ largest employer and accounts for a large share of these PSTS jobs.

Education and Healthcare Services. This is the third largest sector in Milpitas, with 11% of all jobs. Jobs in this sector are paid lower than jobs in Manufacturing, and Professional, Scientific, and Technical Services with average wages at less than $100,000 annually, or approximately 80% AMI. Workers in this industry would benefit from workforce housing opportunities as they likely have incomes that are too high to qualify for subsidized housing but too low for market rate housing without being cost burdened, particularly for single worker households.

Describe the workforce and infrastructure needs of the business community:

Milpitas has identified the following trends that impact economic development and growth in the city:
• Outward migration of workers to more affordable communities or becoming super-commuters; • Continued investment in the high tech, manufacturing, advanced manufacturing, and emerging technologies sectors resulting in demand for a highly skilled labor force; • Limited industrial employment land sites;
• Housing developers proposing MUH projects on industrially-zoned lands and ignoring housing opportunity sites identified in the City’s sixth cycle Housing Element (2023-31); • The need for creating and improving streamlined permitting processes;

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• Implementing the Metro Specific PlanAccelerate the transformation of the 500 gross acre area surrounding the Milpitas Metro Center from an industrial and auto-oriented environment to a vibrant, connected and fully developed transit oriented neighborhood. • Gateway-Main Street Specific PlanEnvisioned as a vibrant downtown center for Milpitas featuring attractive neighborhoods and distinctive streets that provide a gathering place at the heart of the community.

Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create.

While there have been improvements in Milpitas local economic vitality, there is still a dire need for more workforce development opportunities, or outreach to communities about existing programs through the county and NOVA. Respondents to the community survey for this plan overwhelming selected workforce development opportunities as a critical need in Milpitas. The City of Milpitas is strongly supporting the growth of employment lands and therefore, there is a need to ensure that Milpitas residents can compete for quality jobs since the cost of living continues to increase significantly.

Infrastructure and business support systems are needed for a successful Innovation District and complete neighborhood and Metro Specific Plan area.

Regional economic development stakeholders interviewed for this Consolidated Plan are increasingly noticing a mismatch across the Santa Clara County region following the substantial tech industry layoffs a few years ago. There is an abundance of highly skilled, high paying jobs (versus entry level tech jobs) and very low skilled, low paying jobs that households cannot live on and many people who are in the middle and are not able to find jobs. The proliferation of AI is also likely to change the employability of people who are reluctant to learn and use these tools which could dramatically impact workers in this region. Stakeholders are seeing a percentage of layoff notices in the county that are 2 to 3 times the norm; roughly 12,000 people over the past few years. Many workers are in need of upskilling and programs are in place in partnership with community colleges to reach this population described in more detail below.

How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction?
Milpitas residents have a high education attainment rate (bachelor’s degree or higher of 56%).

Milpitas’s occupational mix is diverse. Of the top occupations by number of employees, there are well paying jobs in Software Development, Programming, Electrical and Electronics Assembly and Engineering. Professional, Scientific, and Technical Services (PSTS) offer the highest paid jobs in Milpitas.

Health and education services is also a large employment industry in Milpitas, however, these jobs are

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typically paid less. For the workforce in the service industry, it is likely that some of these employees may be under resourced and spending more than 30% of their household income on housing and transportation expenses. The City of Milpitas is focused on ensuring that career pipelines are in place for increasing the quality of life for all residents and employees.

Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan.

Milpitas has a wide range of programs that provide upskilling opportunities to residents including:
• Milpitas Unified School District Innovation Campus Adult Education, Metro Education • Electrical Training Alliance of Silicon Valley
• NOVAworksA nonprofit, federally funded employment and training agency that works closely with local businesses, educators, and job seekers to address the workforce needs of Silicon Valley by delivering employment and training services that:facilitate skill development and career mobility;align with and are of value to our business community; andenhance people's ability to live and work in Silicon Valley.Young Adult Program • Milpitas MyPlanMilpitas’ COVID-19 Workforce Recovery Program in partnership with NOVAworks through which program participants participated in career advisor meetings and workshops focused on personal assessments, career exploration, training options, resume development, job search strategies, interview fundamentals, and communication essentials that resulted in participants starting and interviewing for new jobs, negotiating salaries and enrolling in additional services with NOVAworks.
• SEMI Foundation – Semiconductor Trade Organization
• FlexFactor
• FlexFactor is an education and outreach program developed to inform, inspire, attract, and recruit high school students into careers in the tech economy. Through a project-based learning approach, FlexFactor engages students with real-world problems, advanced technologies, and entrepreneurship while exposing them to related regional education and career pathways that will provide the skills to enter the local workforce
The economic, workforce and community development programs outlined above will provide valuable resources and funding to assist individuals and families from low- to moderate-income households. The City of Milpitas is prioritizing programs and projects that address our most pressing economic, workforce and community development and housing needs.

Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)?
No

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If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth.
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Discussion

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MA-50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration")
Based on HUD exception grantee status, there are census block groups that qualify as Low to Moderate Income concentration at more than 37.5% for the purpose of CDBG eligibility as shown attached figure.

Are there any areas in the jurisdiction where racial or ethnic minorities or low-income families are concentrated? (include a definition of "concentration") Minority concentration is defined as census tracts where the percentage of individuals of a particular racial or ethnic minority group is at least 20 percentage points higher than the citywide average.

There are 2 census tracts in Milpitas which that have high concentration of Hispanic households based on this definition: Census tract 5045.08 which is 36% Hispanic, and census tract 5046.02 which is 59% Hispanic. Concentration of low to moderate income households (those with incomes less than 80% AMI) are indicated in the table above. Based on this data, census tract 5046.02 meets the definition of both racial/ethnic minority and low to moderate income concentration.

What are the characteristics of the market in these areas/neighborhoods? These areas are multi-family, generally higher density, residential neighborhoods.

Are there any community assets in these areas/neighborhoods? N/A
Are there other strategic opportunities in any of these areas? The city will continue to explore strategic opportunities for our lower income residents.

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Figure 15 Census Tracts Low Mod

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MA-60 Broadband Needs of Housing occupied by Low- and Moderate-Income Households - 91.210(a)(4), 91.310(a)(2)

Describe the need for broadband wiring and connections for households, including low- and moderate-income households and neighborhoods.

Access to technology is fundamental for low- and moderate-income households and neighborhoods.

The need to adopt to modern technology is rooted in one’s ability to be connected. Lack of broadband creates a distinct disadvantage in a world where everyday tasks continue to be migrated online. These disparities are worsened in terms of access to health care, education, employment, civic participation, commerce, and inclusion in society.3
3 https://www.fcc.gov/sites/default/files/bdac-low-income-communities-approved-rec-12172020.pdf Describe the need for increased competition by having more than one broadband Internet service provider serve the jurisdiction.

Per HUD guidance, all Consolidated Plan submitted after January 1, 2018, must address broadband needs within the jurisdiction. Below is a map outlining mobile and the region’s access to providers offering broadband services. According to the Federal Communications Commission Fixed Broadband Deployment Map, 100% of the City of Milpitas residents have access to broadband.

The majority of the City of Milpitas has access to 3-5 internet service providers. Data was obtained from the Federal Communications Commission’s Fixed Broadband Deployment website. See attached photos for reference.

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Figure 16 Broadband

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MA-65 Hazard Mitigation - 91.210(a)(5), 91.310(a)(3)

Describe the jurisdiction’s increased natural hazard risks associated with climate change.

Per HUD guidance, all Consolidated Plan submitted after January 1, 2018, must assess risks of natural hazard associated with climate change to low-and moderate-income residents. As part of the 2024 County of Santa Clara’s Operational Area Hazard Mitigation Plan Update – a county wide plan that identifies risks from natural and manmade disasters and how to minimize damage – the City of Milpitas developed an city specific annex to this plan through which it has reviewed and evaluated a set of potential natural hazards to help identify the top hazards threatening the area and capacity to respond.

The City of Milpitas has 178 critical facilities and infrastructure:32 Essential facilities (emergency response centers, public safety, schools)
• 66 Transportation structures (roads and bridges)
• 60 community assets (city hall, community structures) • 11Hazardous Materials

Describe the vulnerability to these risks of housing occupied by low- and moderate-income households based on an analysis of data, findings, and methods.

Vulnerable populations such as the elderly and disabled communities are adversely affected by natural hazards. Low- and moderate-income populations are also disproportionately affected by natural disasters as, on average, they lack the resources to adequately deal with the financial burden a natural disaster may impose.

The Climate and Economic Justice Screening Tool (CEJST) in the figure below identifies census tracts that are overburdened and underserved. Several tracts in Milpitas meet the threshold for disadvantaged communities. Linguistic isolation, percentage of individuals with less than a high school diploma, high flood risk, exposure to air pollutants, and proximity to superfund and hazardous waste sites are among the factors contributing Milpitas census tract disadvantaged status.

Regional Risks and Planning
Regional Hazard Mitigation Planning. Santa Clara County faces growing risks from natural hazards as a direct result of climate change. The Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) identifies climate change as a key factor contributing to worsening year-round wildfire seasons, rising temperatures, and shifting precipitation patterns, all of which heighten the risks of drought, flash

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flooding, and infrastructure failure.1 As climate-driven hazards intensify, they require a coordinated response to mitigate their long-term impacts on communities across the county. These hazards, including wildfires, deteriorating air quality, extreme heat, drought, and flooding, are increasing in frequency and severity, threatening public safety, infrastructure, and economic stability.

Wildfires pose an escalating threat, particularly in areas where dense vegetation meets urban development. Rising temperatures, prolonged dry conditions, and increased fuel loads are intensifying wildfire frequency, spread, and destructiveness. Without proactive mitigation efforts, these conditions can continue to drive more frequent and severe wildfires.2 While not all residents may be directly exposed to wildfire, secondary impacts, such as smoke and deteriorating air quality, will affect a much larger portion of the population. Vulnerable groups—including older adults, low-income residents, and individuals with pre-existing health conditions—are at the highest risk of experiencing respiratory complications and other long-term public health effects. As wildfire events become more frequent and severe, these secondary impacts will become an increasing concern for the county’s public health and emergency response efforts.

Extreme heat events affect public health, infrastructure, and energy demand. In high-density urban areas, particularly those with limited green space and inadequate cooling infrastructure, the urban heat island effect exacerbates already high temperatures, placing vulnerable populations at increased risk.

Without proper mitigation, heat waves can lead to heat-related illnesses, increased strain on healthcare systems, and disruptions to energy infrastructure.³
Flooding remains a persistent concern, particularly in low-lying areas and neighborhoods near major waterways. Climate change is increasing the frequency and intensity of extreme storm events.␴ Recognizing the growing impact of climate change on natural hazards, Santa Clara County incorporates climate adaptation into its emergency planning efforts. By aligning infrastructure investments, emergency preparedness programs, and land-use policies with climate change projections and community vulnerability assessments, the county is proactively enhancing resilience and protecting communities from future disasters.

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Figure 17 Social Vulnerability Index Map

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Strategic Plan
SP-05 Overview
Strategic Plan Overview

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SP-10 Geographic Priorities - 91.215(a)(1)
Geographic Area
Table 47 - Geographic Priority Areas
1 Area Name: City of Milpitas
Area Type: Local Target
area
Other Target Area Description:

HUD Approval Date:
% of Low/ Mod:

Revital Type: Comprehensive
Other Revital Description:

Identify the neighborhood boundaries for this target area.

Include specific housing and commercial characteristics of this target area.

How did your consultation and citizen participation process help you to identify this neighborhood as a target area?

Identify the needs in this target area.

What are the opportunities for improvement in this target area? Are there barriers to improvement in this target area?

General Allocation Priorities
Describe the basis for allocating investments geographically within the state This is not applicable to the City of Milpitas. The City does not target specific geographic areas to focus CDBG funds. The City attempts to fund programs that target low to moderate income households only.

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SP-25 Priority Needs - 91.215(a)(2)
Priority Needs
Table 48 – Priority Needs Summary
1 Priority Need
Name
Affordable Housing Development and Preservation
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Individuals
Families with Children
Geographic
Areas Affected
City of Milpitas
Associated
Goals
Maintain and Preserve Affordable Housing
Planning and Administration
Description Develop and preserve affordable housing and owner housing which includes rehabilitation and new construction
Basis for
Relative
Priority
Priority needs based on current housing prices and conditions.

Feedback from communitywide survey and public forums.
2 Priority Need
Name
Supportive Services
Priority Level High

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Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
Mentally Ill
Chronic Substance Abuse
veterans
Persons with HIV/AIDS
Victims of Domestic Violence
Unaccompanied Youth
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Persons with HIV/AIDS and their Families
Victims of Domestic Violence
Geographic
Areas Affected
City of Milpitas
Associated
Goals
Planning and Administration
Description Greater provision of community services for those who are homeless or who have urgent housing instability.

Basis for
Relative
Priority
Housing data has shown increasing rates of homelessness and increasing housing prices. Feedback from communitywide survey
3 Priority Need
Name
Public Improvements
Priority Level High

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Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Elderly
Frail Elderly
Persons with Physical Disabilities
Persons with Developmental Disabilities
Geographic
Areas Affected
City of Milpitas
Associated
Goals
Public Improvements
Planning and Administration
Description Safety and accessibility improvements to public spaces in high need areas of Milpitas.

Basis for
Relative
Priority
Feedback from community engagement and City Council priorities 4 Priority Need
Name
Public Services
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Elderly
Frail Elderly
Geographic
Areas Affected
City of Milpitas
Associated
Goals
Supportive and Community Services
Planning and Administration

Consolidated Plan MILPITAS 135
OMB Control No: 2506-0117 (exp. 09/30/2021)
Description Greater provision of community services including housing, landlord/tenant mediation, and legal services.

Basis for
Relative
Priority
Feedback from public forum.
5 Priority Need
Name
Community, Public and Neighborhood Sustainability
Priority Level Low
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Non-housing Community Development
Geographic
Areas Affected
City of Milpitas
Associated
Goals
Planning and Administration
Description <p align="left" class="TableParagraph">Preservation, revitalization and maintenance of neighborhoods. </p>
Basis for
Relative
Priority
<p align="left" class="TableParagraph">The priority needs are based on feedback from communitywide survey and public forums. </p>
6 Priority Need
Name
Economic Development
Priority Level High
Population Extremely Low
Low
Moderate
Non-housing Community Development
Geographic
Areas Affected
City of Milpitas

Consolidated Plan MILPITAS 136
OMB Control No: 2506-0117 (exp. 09/30/2021)
Associated
Goals
Workforce and Economic Development
Planning and Administration
Description <p align="left" class="TableParagraph">Create and retain jobs and encourage businesses, to provide educational and job readiness, bolseter workforce development and microbusiness opportunities.</p>
Basis for
Relative
Priority
<p align="left" class="TableParagraph">The priority needs are based on feedback from communitywide survey, and resident /stakeholder workshops. </p>

Narrative (Optional)

Consolidated Plan MILPITAS 137
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-30 Influence of Market Conditions - 91.215 (b)
Influence of Market Conditions
Affordable
Housing Type
Market Characteristics that will influence
the use of funds available for housing type
Tenant Based
Rental Assistance
(TBRA)
<p align="left" class="TableParagraph">As indicated in the Needs Assessment Chapter of this Consolidated Plan, 1,025 renters, or 29% of all renters with incomes less than 100% HAMFI (approximately $180k for a family of four), pay more than 50% of their gross household income in housing costs and, as such, face severe cost burden, an additional 1,155 renters, or 32% of renters in this income group pay more than 30% of their gross household income in housing costs and experience moderate cost burden.</p>
TBRA for Non-
Homeless Special
Needs
<p align="left" class="TableParagraph">Housing costs in the region continue to increase and be more burdensome for those with special needs. Housing affordability can help minimize the burden held by persons with special needs along with greater availability for supportive housing. Special needs populations are often necessarily relying on fixed incomes such as social security which is insufficient based on housing costs in the region making these households particularly vulnerable to displacement and homelessness.</p> New Unit
Production
The State of California’s Housing and Community Development Department has established the current Regional Housing Needs Assessment (RHNA) for the City of Milpitas for the years 2023-2031. The city was allocated the following:

Very Low Income: 1,685
Low Income: 970
Moderate Income: 1,131
Above Moderate Income: 2,927
Rehabilitation 46% of owner housing stock and 29% of rental inventory in Milpitas was built before 1980, in which many will be due for repairs and rehabilitation work. The city’s CDBG funds will continue to fund organizations that complete repairs and rehabilitation for low and very low-income households.

Acquisition,
including
preservation
With a lack of vacant land and funding for new development, acquisition and preservation of the current housing stock is important to maintain the affordable housing stock.

Table 49 – Influence of Market Conditions

Consolidated Plan MILPITAS 138
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-35 Anticipated Resources - 91.215(a)(4), 91.220(c)(1,2) Introduction
For FY 2025-2026, the City of Milpitas has received an entitlement allocation amount of $555,374.00. The City will allocate CDBG funds to eligible activities that address the needs identified in the Consolidated Plan. Prior years program income in the amount of $659,751.05 from revolving loan funds will be re-allocated to economic development activities and capital projects.

Anticipated Resources
Program Source of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Reminder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 555,374 659,751 0 1,215,125 2,221,496
Prior year program income from
revolving loan funds will be re-allocated
to economic development activities
and capital projects.

Table 50 - Anticipated Resources

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Not applicable, the City does not match federal funds.

Consolidated Plan MILPITAS 139
OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
There are three parcels controlled by the City. One parcel, located at 1432 S. Main Street, is owned by Milpitas Housing Authority and is approximately 0.9 acres in size. Currently, the parcel is occupied by commercial tenants, but the land is zoned as high-density multi-family residential. In January 2022, City Council directed staff to sell the parcel owned by the Milpitas Housing Authority with the intent that the buyer will develop affordable housing.

The other two parcels, approximately 1.7 acres, are located adjacent to the Milpitas Housing Authority property and is owned by the City of Milpitas. That City parcels are also occupied by commercial businesses but is also zoned for multi-family residential use. Staff is awaiting City Council direction for this parcel.

Discussion
See discussion above.

Consolidated Plan MILPITAS 140
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-40 Institutional Delivery Structure - 91.215(k)
Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions.

Responsible Entity Responsible Entity
Type
Role Geographic Area Served
City of Milpitas Planning
and Neighborhood
Services
Government Economic
Development
Homelessness
Non-homeless special
needs
Ownership
Planning
Rental
neighborhood
improvements
public facilities
public services
Jurisdiction
County of Santa Clara
Office of Supportive
Housing
Government Economic
Development
Homelessness
Non-homeless special
needs
Ownership
Planning
Rental
neighborhood
improvements
public facilities
public services
Region
Project Sentinel Non-profit
organizations
Non-homeless special
needs
Rental
Region
Santa Clara County
Housing Authority
PHA Public Housing
Rental
Region
The Health Trust Non-profit
organizations
Non-homeless special
needs
public services
Region

Consolidated Plan MILPITAS 141
OMB Control No: 2506-0117 (exp. 09/30/2021)
Responsible Entity Responsible Entity
Type
Role Geographic Area Served

SILICON VALLEY

INDEPENDENT LIVING
CENTER
Non-profit
organizations
Non-homeless special
needs
Rental
public services
Region
CATHOLIC CHARITIES Community/Faith-
based organization
Non-homeless special
needs
public services

REBUILDING TOGETHER

SILICON VALLEY
Non-profit
organizations
Non-homeless special
needs
Ownership
Rental
Region
Abode Services, inc. Non-profit
organizations
Homelessness Region

NEXT DOOR SOLUTIONS

TO DOMESTIC

VIOLENCE
Non-profit
organizations
Non-homeless special
needs
public services
Jurisdiction
YWCA IN SCV Non-profit
organizations
Non-homeless special
needs
public services
Region
Table 51 - Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System The delivery structure is established to provide social services to the community. Current strengths of the system include its ability to reach seniors, children and youth, and survivors of domestic violence.

The system has gaps in assisting the homeless and those most at-risk of homelessness. Currently, there are no homeless shelters located within the City limits. The closest shelter is more than 10 miles away in downtown San Jose. The system also lacks in providing adequate resources for those most at risk of experiencing homelessness. While the city has made strides to enhance that section of the delivery system, a substantial investment must be made to prevent those most at risk of homelessness from experiencing homelessness.

Availability of services targeted to homeless persons and persons with HIV and mainstream services
Homelessness Prevention
Services
Available in the
Community
Targeted to
Homeless
Targeted to People
with HIV
Homelessness Prevention Services
Counseling/Advocacy X X
Legal Assistance X X
Mortgage Assistance

Consolidated Plan MILPITAS 142
OMB Control No: 2506-0117 (exp. 09/30/2021)
Homelessness Prevention
Services
Available in the
Community
Targeted to
Homeless
Targeted to People
with HIV
Homelessness Prevention Services
Rental Assistance X
Utilities Assistance X
Street Outreach Services
Law Enforcement X X
Mobile Clinics X X
Other Street Outreach Services X X
Supportive Services
Alcohol & Drug Abuse
Child Care
Education
Employment and Employment
Training
Healthcare

HIV/AIDS
Life Skills
Mental Health Counseling X X
Transportation
Other

Table 52 - Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) Currently, there are no homeless shelters located within the City limits. The closest shelter is more than 10 miles away in downtown San Jose. The system also lacks in providing adequate resources for those most at risk of experiencing homelessness. While the city has made strides to enhance that section of the delivery system, a substantial investment must be made to prevent those most at risk of homelessness from experiencing homelessness.

The City contracts with the County of Santa Clara’s Office of Supportive Housing to secure services from its Homeless Engagement and Assessment Team (HEAT). HEAT focuses on providing direct outreach services to Milpitas’ unhoused residents. The outreach results in the placement of our unhoused residents into the community queue for transitional housing opportunities in the long term and counseling, mental health, and other resources in the short term.

Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above

Consolidated Plan MILPITAS 143
OMB Control No: 2506-0117 (exp. 09/30/2021)
Current strengths of the system include its ability to reach seniors, children and youth, and victims of domestic violence. The system has gaps in assisting the homeless and those most at-risk of homelessness. Currently, there are no homeless shelters located within the City limits. The closest shelter is more than 10 miles away in downtown San Jose. The system also lacks in providing adequate resources for those most at risk of experiencing homelessness. While the city has made strides to enhance that section of the delivery system, a substantial investment must be made to prevent those most at risk of homelessness from experiencing homelessness.

Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs The City endeavors to overcome institutional and service delivery system gaps by collaborating with service providers that address the City's priority needs and by leveraging local, state, and federal funding sources. The City collaborates with WeHope to provide case management to unhoused individuals and provides rental, security deposit and utility assistance for individuals who are chronically homeless or at risk of homelessness.

Consolidated Plan MILPITAS 144
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-45 Goals - 91.215(a)(4)
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Maintain and
Preserve Affordable
Housing
2025 2030 Affordable
Housing
City of
Milpitas
Affordable Housing
Development and
Preservation
CDBG:
$1,026,870
Homeowner Housing
Rehabilitated:
248 Household Housing Unit
2 Supportive and
Community Services
2025 2030 Non-Homeless
Special Needs
Non-Housing
Community
Development
City of
Milpitas
Public Services CDBG:
$592,500
Public service activities other
than Low/Moderate Income
Housing Benefit:
1940 Persons Assisted

Public service activities for
Low/Moderate Income
Housing Benefit:
20 Households Assisted
3 Public
Improvements
2025 2030 Non-Housing
Community
Development
City of
Milpitas
Public Improvements CDBG:
$217,500
Public Facility or
Infrastructure Activities other
than Low/Moderate Income
Housing Benefit:
1000 Persons Assisted
4 Workforce and
Economic
Development
2025 2030 Non-Housing
Community
Development
City of
Milpitas
Economic
Development
CDBG:
$500,000
Businesses assisted:
50 Businesses Assisted

Consolidated Plan MILPITAS 145
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
5 Planning and
Administration
2025 2030 Affordable
Housing
Public Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
City of
Milpitas
Affordable Housing
Development and
Preservation
Supportive Services
Public Improvements
Public Services
Community, Public
and Neighborhood
Sustainability
Economic
Development
CDBG:
$440,000
Other:
1 Other
Table 53 – Goals Summary

Goal Descriptions

1 Goal Name Maintain and Preserve Affordable Housing
Goal
Description
Maintain and preserve existing affordable homeownership and rental housing for LMI Households through housing rehabilitation.
2 Goal Name Supportive and Community Services
Goal
Description
Provide supportive services for low and moderate income and special populations (seniors, domestic violence survivors, youth) including case management, and legal assistance; 3 Goal Name Public Improvements
Goal
Description
Invest in infrastructure and public facility improvements that prioritize safety, accessibility and community building.

Consolidated Plan MILPITAS 146
OMB Control No: 2506-0117 (exp. 09/30/2021)
4 Goal Name Workforce and Economic Development
Goal
Description
Support for workforce development programs including assistance for microenterprise and small businesses. 5 Goal Name Planning and Administration
Goal
Description
Provide management, planning and implementation of the City’s CDBG program.

Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2)
The five-year Consolidated Plan estimates to provide affordable housing as defined by HOME to 148 renter households and 100 homeowner households. The estimated breakdown of affordability will be as follows:

ELI: 84
LI: 164
MOD: 0
The City's goal is to assist the lowest income residents as these residents tend to experience housing insecurity more disproportionately.

Consolidated Plan MILPITAS 147
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-50 Public Housing Accessibility and Involvement - 91.215(c) Need to Increase the Number of Accessible Units (if Required by a Section 504 Voluntary Compliance Agreement)
The City of Milpitas currently does not have any public housing. However, there is a project-based Section 8 property in the City, the Sunnyhills Apartments. The Sunnyhills Apartments is a 171-unit development in which 149 units receive project-based Section 8 vouchers. The project-based Section 8 vouchers subsidize assistance for each unit with the Department of Housing and Urban Development, establishing fair market rent for the area and what the tenant can afford to pay. The goal is to be competitive with the local market thus incentivizing the owner to rent to low-income households.

Activities to Increase Resident Involvements
N/A
Is the public housing agency designated as troubled under 24 CFR part 902? No
Plan to remove the ‘troubled’ designation
N/A

Consolidated Plan MILPITAS 148
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-55 Strategic Plan Barriers to Affordable Housing - 91.215(h) Barriers to Affordable Housing
In its 2023-31 Housing Element, the City identified the following governmental constraints/barriers impeding affordable housing development:
• General Plan Land Use Designations. Overall, the Cityâ¿¿s land use designations do not pose a significant constraint on residential development, but the Town Center (TWC) and Neighborhood Commercial Mixed Use (NCMU) designations may be revised to better support housing production. Both districts have a commercial requirement, which may impede redevelopment of parcels in these zones with housing uses. • Zoning Ordinance. The Cityâ¿¿s Zoning Ordinance has not been comprehensively updated to ensure consistency with the 2021 General Plan. The City planned to begin updating the comprehensive Zoning Ordinance in 2023, which was expected to be completed and adopted by 2024.
• Development Processing Procedures and Timing. The City completed a study to evaluate the development review and permitting process, implementing a number of actions to improve internal processes. Milpitasâ¿¿ review and approval timelines are similar to average times taken by other jurisdictions in Santa Clara County and were found not to pose a significant constraint on housing development. However, many factors outside of a local jurisdictionâ¿¿s control can constrain the timing between project approval and when the developer requests building permits, such as the inability to secure financing for construction or availability of design professionals to complete construction documents or make corrections. • Development fees. The City does provide fee deferrals for projects that provide on-site affordable housing units. Housing Programs 16 and 20 include actions to explore fee deferrals and waivers for affordable housing production. Compared to other cities in Santa Clara County, Milpitas has higher fees per unit for single- and multi-family developments. Milpitas has the highest Entitlement Fees in the County for single-family developments located within the Metro Specific Plan area.Â
Continued in attached text.

Strategy to Remove or Ameliorate the Barriers to Affordable Housing Please see attached narrative.

Strategy to Remove Barriers

Consolidated Plan MILPITAS 149
OMB Control No: 2506-0117 (exp. 09/30/2021)
Examples of actions that the City has taken to reduce or ameliorate barriers to affordable housing since the 5th Housing Element Cycle include:

• Completing a comprehensive update to the City’s General Plan and Land Use Element and creating new mixed-use zones;
• Updating the Milpitas Metro Specific Plan and Milpitas Gateway-Main Street Specific Plan to support higher residential densities and building heights in locations adjacent to high quality transit.
• Adopting an Inclusionary housing ordinance (Affordable Housing Ordinance); and amending it to encourage more on-site construction of affordable units. • Adopting Zoning Ordinance amendments to address changes in State Law related to Accessory Dwelling Units, Two-Unit Developments (SB 9), and Objective Design Standards (SB 330).

Goal HE-3 in the City’s 2023-31 Housing Element addresses barriers to new housing production, specifically to continually assess the barriers to new housing production and proactively mitigate the governmental constraints to new housing development. Specific policies include:

• HE 3.1: Continually review and right-size development fees on housing development. Adjust or defer City fees for affordable housing development.
• HE 3.2: Track changes to State housing legislation and regularly update the City’s Zoning Ordinance to reduce barriers to housing production and incentivize affordable housing production.
• HE 3.3: Implement recommendations in the Housing Opportunity Zone (HOZ) study to reduce barriers to new affordable housing production, while balancing the need for convenient neighborhood-serving retail stores and services for existing and future residents. • HE 3.4: Maintain and implement the City’s Objective Design Standards for residential projects to streamline the development review process and increase predictability of review outcomes. • HE 3.5: Prioritize investment in transportation, infrastructure, and utility improvements to reduce development barriers and costs for producing affordable housing. • HE 3.6: Respond to changing market conditions and diverse housing needs, such as recognizing the need for limited term rentals (six months or less) for temporary employees and independent contractors or gig workers.
• HE 3.7: Support the adaptive reuse, renovation, conversion, or redevelopment of economically-underutilized properties or buildings for residential or mixed-use development.

Consolidated Plan MILPITAS 150
OMB Control No: 2506-0117 (exp. 09/30/2021)
• HE 3.8: Be a strong advocate for legislative change and funding/financing initiatives to support affordable housing.
• HE 3.9: Continue to streamline housing permitting and procedures consistent with State laws (e.g., AB 2234) and the City’s Service Delivery Study.

Additionally, the City’s “Adequate Sites and Housing Production” goal has two relevant policies to address barriers to affordable housing, including:

• HE 1.5: Facilitate the development of housing through the adoption of new zoning districts consistent with the General Plan, zoning incentives or waivers, development process streamlining, and CEQA findings of consistency, especially affordable housing in high resource areas.
• HE 1.8: Regularly review the land use designations and zoning districts to encourage a variety of housing types to be developed at a range of densities to equitably serve households at all economic levels, and to meet the needs of large family households, the elderly, and people with disabilities.

Consolidated Plan MILPITAS 151
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-60 Homelessness Strategy - 91.215(d)
Describe how the jurisdiction's strategic plan goals contribute to:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City partners with WeHope to provide homeless outreach and engagement services, conduct VI- SPDAT assessments, and to ensure homeless persons into the County’s community queue for housing opportunities. These strategies, and the City’s strategic plan goals, will be leveraged by the goals and policies adopted by the 2024 Housing Element which will focus on meeting the needs of the City’s unhoused population.

The City of Milpitas will work to improve homeless outreach and to better assess the unique housing and service needs of homeless persons and families in Milpitas through the following strategies and actions: 1) continue to outreach and respond to the immediate needs of the unhoused and at-risk populations through a collaborative efforts between City and County staff and social service providers; 2) pursue for funding for programs and facilities that assist the unhoused populations and households at risk of homelessness; and 3) conduct a feasibility study to establish a low barrier navigation center to provide temporary housing and case management services for the unhoused population and take steps based on the recommendations, including identifying sites and funding sources as appropriate.

Addressing the emergency and transitional housing needs of homeless persons The City of Milpitas addresses the emergency and transitional housing needs of homeless persons by coordinating services between the City’s Police Department, Office of Building Safety, and Public Works Department and local service providers including LifeMoves and Hope for the Unhoused. The City will continue to address emergency and transitional housing needs by implementing the goals, policies, and programs adopted as part of the Housing Element Update which includes the goal to collaborate with regional agencies and organizations to support the unhoused population in Milpitas through the provision of supportive housing and services. To achieve this goal, Milpitas will implement a range of policies that focus on addressing the immediate and long-term housing needs of homeless persons and families including: 1) Prioritize providing permanent and transitional supportive housing for the unhoused population to offer a stable living environment and to improve their quality of life; 2) Maintain and improve crisis response beds including during periods of cold/warm weather; and 3) Provide or refer individuals to temporary housing with support programs to transition the unhoused population from homelessness to permanent housing.

Consolidated Plan MILPITAS 152
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City will also work to address the emergency and transitional housing needs of homeless persons and families by zoning for a variety of housing types that meet the needs of homeless persons living in Milpitas including emergency shelters, supportive housing, low barrier navigation centers, and other interim housing types.

Additionally, Milpitas is taking steps to address the lack of resources available within City limits that meet the needs of homeless persons and families by drafting a local plan that will address and target homelessness by providing permanent supportive housing (PSH) units at 1000 Hillview Court and at 355 Sango Court.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

The City of Milpitas is committed to helping homeless persons and families make the transition to permanent housing and independent living and makes every effort to ensure individuals and families who were recently homeless do not become homeless again. The City’s strategy to address and end homelessness for individuals and families is facilitated and supported by the 2024 Housing Element which includes a range of goals and policies to address the housing and service needs of homeless persons. These goals and programs (and related actions) are highlighted and summarized below.

Goal HE-8: Collaborate with regional agencies and organizations to support the unhoused population in Milpitas through the provision of services and supportive housing. The City will implement the following policies, strategies, and action items to achieve this goal:
• Prioritize providing permanent and transitional supportive housing for the unhoused population to offer a stable living environment and improve their quality of life. • Maintain and improve crisis response beds including during periods of cold/warm weather. • Provide or refer individuals to temporary housing with support programs to transition the unhoused population from homelessness to permanent housing. • Pursue funding for programs and facilities that assist the unhoused populations and households at risk of homelessness.
• Continue to outreach and respond to the immediate needs of the unhoused and at-risk populations through a collaborative effort between City and County staff and social service providers.
• Conduct a feasibility study to establish a low barrier navigation center (e.g., as a “tiny home village”) to provide temporary housing and case management services for the unhoused

Consolidated Plan MILPITAS 153
OMB Control No: 2506-0117 (exp. 09/30/2021)
population and take steps based on study recommendations, including identifying sites and funding sources as appropriate.

Program 22: Supportive Housing for Persons with Disabilities. The City will work with the Santa Clara County Office of Supportive Housing (OSH), through its administration of Measure A funds, and the Santa Clara County Housing Authority (SCCHA), through its ability to invest project-based vouchers (PBV) in developments, to increase the availability of permanent supportive housing. The City will implement the following action items:

• Meet with OSH, SCCHA, and the San Andreas Regional Center (SARC) to explore avenues for collaboration;

• Identify and implement possible zoning incentives, such as expedited processing and density bonuses, along with fee waivers or reductions, and other financial support for projects that provide supportive housing or dedicated housing units for persons with disabilities; • By the end of 2025, identify the use of CDBG funds for predevelopment costs for permanent supportive housing developments as a priority in the Annual Action Plan; • By the end of 2025, analyze the suitability of sites identified in the Sites Inventory for permanent supportive housing development and conduct community engagement about those sites; and • By the end of 2026, commit available City resources to permanent supportive housing developments in partnership with OSH and/or SCCHA.

Help low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families who are likely to become homeless after being discharged from a publicly funded institution or system of care, or who are receiving assistance from public and private agencies that address housing, health, social services, employment, education or youth needs
The City does not currently have an institutional discharge policy and instead collaborates with the Santa Clara County Continuum of Care (CoC)—who recently updated their Quality Assurance Standards to include a homeless discharge coordination policy—to ensure individuals are not discharged into homelessness by providing guidance and resources to individuals released from institutions. The discharge policy includes access to reentry resource centers where VI-SPIDAT assessments can be administered (for example). The VI-SPIDAT assessment measures the acuity level of an individual and is used to inform the type of support or housing that is needed to support the individual. It also serves as the entry point for the accessing other resources or supportive services such as residential or outpatient treatment, transitional housing, or emergency shelter access.

Consolidated Plan MILPITAS 154
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City employs a range of strategies to help low incomes residents and families avoid housing instability and homelessness. These strategies, policies, and programs are outlined in the City’s 2024 Housing Element and are summarized below.

Program 7: Tenant Assistance Services. The City will continue to utilize the services of qualified nonprofits) to provide housing outreach and assistance, landlordâ¿Âtenant mediation services, mortgage default counseling, and referrals to other support services to Milpitas residents, landlords, and housing professionals. Actions the City plans to implement include:
• Promote rental assistance with the objective to assist 300 Milpitas residents, landlords, and housing professionals over the next eight years with rental assistance; • Continue to promote housing services with the objective to support approximately 320 persons each year through Project Sentinel’s outreach and informational workshops, phone call assistance, and other support;
• Continue to facilitate and ensure compliance with the California Tenant Protection Act of 2019 that regulates just cause evictions and maximum annual rent increases; • Continue to offer programs that supplement housing costs and reduce overall living expenses for lower and moderate income households such as the ongoing Milpitas Assistance Program (MAP) and the ARPA Childcare Subsidy Program which was launched in 2022 and offers up to $1,000 per year for families; and
• Continue to coordinate with the San Andreas Regional Center (SARC) for services, outreach, and referrals for tenants with disabilities.

Last Question Narrative Continued
The City also supports low income individuals and families through several economic development strategies and initiatives. For example, the City’s Build It Green Initiative implemented a Certified Green Building Professional (CGBP) training program to introduce program participants to green building and construction concepts. The program includes access to online courses and provides certification opportunities for up to 25 low income Milpitas residents to access high-wage jobs upon completion of the program. (The program requires a minimum passing grade of 80%. It is funded by ARPA dollars.) The City does not directly provide supportive services from individuals returning from mental or physical health institutions, but Milpitas does partner with the Santa Clara County Continuum of Care (CoC) to provide supportive services and housing services to these individuals. The CoC’s strategy to help low income persons and families avoid homelessness after being discharged from institutions and systems of care is implemented by the County’s 2020-2024 Community Plan to End Homelessness which includes a three-part strategy to end homelessness in Santa Clara County and jurisdictions. To facilitate these strategies, the County’s CoC developed a set of action items. Relevant action items developed to ensure

Consolidated Plan MILPITAS 155
OMB Control No: 2506-0117 (exp. 09/30/2021)
low income persons and families avoid homelessness (especially after institutionalization) or who are receiving assistance from public and private agencies include but are not limited to:
• Ensure that people involved in the criminal justice system do not become homeless by expanding existing and developing new housing and workforce development programs to successfully reintegrate people leaving probation, parole, jails, and prisons in the community; and by supporting households with incarcerated family members to prevent homelessness. • Ensure that people accessing safety net services have the support they need to obtain and maintain housing by adopting housing screening and referral processes for individuals and families accessing safety net services; expand housing programs for families involved in the child welfare system; and by expanding housing resources available to Medi-Cal recipients accessing services in the Specialty Mental Health System.
• Expand housing programs for families involved in the child welfare system; and expand and diversity housing programs for foster youth to meet their long-term housing needs so no foster youth become homeless.

Consolidated Plan MILPITAS 156
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-65 Lead-based Paint Hazards - 91.215(i)
Actions to address LBP hazards and increase access to housing without LBP hazards The County of Santa Clara has received funding from State’s Department of Health Service and Federal Government for Center for Disease Control to implement a Childhood Lead Poisoning Prevention Program. The funded programs include community outreach screen, case management and public education to inform low-to-moderate income and older communities. The project will then follow up with environmental testing, lead-based education, blood-lead testing for children, hazard reduction grants and follow up with monitoring and testing.

Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD Based Paint regulations, which outlines the required states of abatement and remediation for rehabilitation projects.

In addition, the City publicize and identifies lead-based hazards and older residential projects through its Code Enforcement Division and Building Department. In addition, projects undergoing rehabilitation, under the City’s Rehabilitation, provides technical assistance and abatement of lead- based paints.

How are the actions listed above related to the extent of lead poisoning and hazards? Forty-six percent of owner-occupied homes in Milpitas were built prior to 1980, the period of time identified as using lead-based paint.

How are the actions listed above integrated into housing policies and procedures? Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD Based Paint regulations, which outlines the required states of abatement and remediation for rehabilitation projects.

Consolidated Plan MILPITAS 157
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-70 Anti-Poverty Strategy - 91.215(j)
Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families The City of Milpitas will follow these actions:
• Work with non-profit housing developers to fund and provide more affordable housing opportunities to address the homeless problem and needs of very low and low-income households.
• Provide funding and supportive services to prevent very low-income persons and families from becoming homeless and assist them in ending the cycle of homelessness. • Address the employment and income needs of individuals and families who are economically disadvantaged, including persons who are homeless, who have disabilities, and those who are participating in the County of Santa Clara Welfare-to-Work Programs. • Provide funding for a variety of services and referrals to assist people in obtaining access to public assistance to prevent poverty.
• Per Section 3, if there are HUD funded projects that can create direct economic opportunities must take every effort to recruit, target and directed towards low and very low-income residents and businesses.

How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan
Many of the organizations the City contracts with regionally work to reduce poverty within the City.

Consolidated Plan MILPITAS 158
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-80 Monitoring - 91.230
Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements

Consolidated Plan MILPITAS 159
OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources

Consolidated Plan MILPITAS 160
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-15 Expected Resources - 91.220(c)(1,2)
Introduction
For FY 2025-2026, the City of Milpitas has received an entitlement allocation amount of $555,374.00. The City will allocate CDBG funds to eligible activities that address the needs identified in the Consolidated Plan. Prior years program income in the amount of $659,751.05 from revolving loan funds will be re-allocated to economic development activities and capital projects.

New program income earned in the amount of $368,359.55 will be reallocated 20% to the 2025-2026 Program Administration Cap, 15% to the 2026-2027 Public Services Cap, and the remainder to economic development and capital projects. The new total for program income is the sum of existing monies and the new program income earned. Any new program income earned after this amendment and during the 2025-2029 Consolidated Plan will be allocated in this manner:

Max Program Administration Cap for Current Program Year (20%) Max Public Services Cap for Following Program Year (15%) Remainder to Economic Development Activities or Capital Projects

Consolidated Plan MILPITAS 161
OMB Control No: 2506-0117 (exp. 09/30/2021)
Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Reminder of
ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public –
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 555,374.00
659,751.05
$1,028,110.60 0.00 1,215,125.05 2,221,496.00
Prior year program income
from revolving loan funds will
be re-allocated to economic
development activities and
capital projects.

Table 54 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Not applicable, the City does not match federal funds.

Consolidated Plan MILPITAS 162
OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There are three parcels controlled by the City. One parcel, located at 1432 S. Main Street, is owned by Milpitas Housing Authority and is approximately 0.9 acres in size. Currently, the parcel is occupied by commercial tenants, but the land is zoned as high-density multi-family residential. In January 2022, City Council directed staff to sell the parcel owned by the Milpitas Housing Authority with the intent that the buyer will develop affordable housing.

The other two parcels, approximately 1.7 acres, are located adjacent to the Milpitas Housing Authority property and is owned by the City of Milpitas. That City parcels are also occupied by commercial businesses but is also zoned for multi-family residential use. Staff is awaiting City Council direction for this parcel.

Discussion
See discussion above.

Consolidated Plan MILPITAS 163
OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.220(c)(3)&(e)
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Maintain and
Preserve Affordable
Housing
2025 2030 Affordable
Housing
City of
Milpitas
Affordable Housing
Development and
Preservation
CDBG:
$250,000.00
Rental units rehabilitated: 148
Household Housing Unit
Homeowner Housing
Rehabilitated: 23 Household
Housing Unit
2 Supportive and
Community
Services
2025 2030 Non-Homeless
Special Needs
Non-Housing
Community
Development
City of
Milpitas
Supportive Services CDBG:
$83,306.10
Public service activities other
than Low/Moderate Income
Housing Benefit: 179 Persons
Assisted
3 Workforce and
Economic
Development
2025 2030 Non-Housing
Community
Development
City of
Milpitas
Community, Public
and Neighborhood
Sustainability
Economic
Development
CDBG:
$110,993.10
Businesses assisted: 67
Businesses Assisted

Consolidated Plan MILPITAS 164
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
4 Planning and
Administration
2025 2030 Affordable
Housing
Public Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
City of
Milpitas
Affordable Housing
Development and
Preservation
Supportive Services
Public Improvements
Public Services
Community, Public
and Neighborhood
Sustainability
Economic
Development
CDBG:
$111,074.80
Other: 1 Other
Table 55 – Goals Summary

Goal Descriptions

1 Goal Name Maintain and Preserve Affordable Housing
Goal
Description
Maintain and preserve existing affordable homeownership and rental housing for LMI Households through housing rehabilitation.
2 Goal Name Supportive and Community Services
Goal
Description
Provide supportive services for low and moderate income and special populations (seniors, domestic violence survivors, youth) including case management, and legal assistance . 3 Goal Name Workforce and Economic Development
Goal
Description
Invest in projects that support workforce development including support for small businesses and microenterprise to benefit LMI households.

Consolidated Plan MILPITAS 165
OMB Control No: 2506-0117 (exp. 09/30/2021)
4 Goal Name Planning and Administration
Goal
Description
Provide management, planning and implementation of the City’s CDBG program.

Consolidated Plan MILPITAS 166
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-35 Projects - 91.220(d)
Introduction
The Consolidated Plan goals represent high priority needs for the City of Milpitas and serve as the basis for the strategic actions the City will use to meet these needs. The City of Milpitas only receives Community Development Block Grant (CDBG) funding. If available and recommended in certain circumstances, the City Council may also augment the funds and contributions from local funds, such as the Housing Authority Fund. All the funds mentioned, are in efforts to serve and improve the lives of low- and moderate-income persons in Milpitas.

# Project Name
1 Catholic Charities of Santa Clara County
2 Child Advocates of Silicon Valley
3 Microenterprise Assistance Program (MEAP)
4 Next Door Solutions to Domestic Violence
5 Project Sentinel
6 Senior Adults Legal Assistance
7 Silicon Valley Independent Living Center
8 Sourcewise
9 Terrace Gardens Senior Housing Roof Repair
10 YWCA Golden Gate Silicon Valley
11 Program Administration
12 Rebuilding Together Silicon Valley
Table 56 – Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
Allocation priorities are derived through qualitative research such as surveys, public meetings, public hearings, and other avenues of resident input. The research has impacted the priority needs that address the most vulnerable population in our communities and the City Council has established the priorities to address those underserved needs. The main obstacle is the lack of available funding and lack of flexibility in CDBG funding. As only 15% of the grant is available for public service activities, this severely limits the use of funds on addressing high-priority needs.

Consolidated Plan MILPITAS 167
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-38 Project Summary
Project Summary Information

Consolidated Plan MILPITAS 168
OMB Control No: 2506-0117 (exp. 09/30/2021)
1 Project Name Catholic Charities of Santa Clara County Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $11,000.00
Description Investigate and resolve complaints for seniors and disabled adults in long- term care facilities.(05A/LMC-Presumed Benefit)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
16 unduplicated residents in Milpitas long-term care facilities.

Location Description All long-term care facilities in Milpitas.

Planned Activities Site visits to long-term care facilities and nursing homes and provide case management for those clients with open cases.
2 Project Name Child Advocates of Silicon Valley
Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $11,000.00
Description Provides court-appointed youths with volunteers to maintain life-long mentorship and guidance.(05D/LMC-Presumed Benefit)
Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
4 Milpitas youth
Location Description Milpitas, CA
Planned Activities The organization will recruit, and train volunteers and provide essential mentors and guidance for youth.
3 Project Name Microenterprise Assistance Program (MEAP) Target Area City of Milpitas

Consolidated Plan MILPITAS 169
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goals Supported Workforce and Economic Development
Needs Addressed Economic Development
Funding CDBG: $373,581.36
Description Funding will be used to provide support to microenterprises in Milpitas.(18C/LMC-Not Presumed Benefit)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
67 Milpitas microenterprises.

Location Description Milpitas, CA
Planned Activities Disburse 67 grants of $5,000 to Miliptas microenterprises. 4 Project Name Next Door Solutions to Domestic Violence Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $12,250.00
Description Provide support services for survivors of domestic violence by providing emergency shelter, crisis counseling, safety strategies, community and systems advocacy, support groups, and case management.(05G/LMC- Presumed Benefit)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
48 Milpitas residents identifying as victims/survivors of domestic/intimate partner violence
Location Description Milpitas, CA
Planned Activities Next Door Solutions provides peer counseling, advocacy, legal help, and support groups. Additionally, Next Door Solutions to Domestic Violence provides safe emergency shelter to victims of domestic violence and their children
within a confidential and protected environment.

Consolidated Plan MILPITAS 170
OMB Control No: 2506-0117 (exp. 09/30/2021)
5 Project Name Project Sentinel
Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $15,968.89
Description Milpitas residents and those seeking to reside in Milpitas will have their rights protected with housing education, counseling, investigation, and enforcement actions. (05K/LMC-Not Presumed Benefit)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
7 households will benefit.

Location Description Milpitas, CA
Planned Activities Handle housing cases, and provide public presenations and education.

6 Project Name Senior Adults Legal Assistance
Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $11,000.00
Description Legal services in the form of advice/referrals, consultations/brief service, and legal representation will be provided to Milpitas elders in areas of law common to SALA target population including, but not limited to, the following: public benefits; housing; elder abuse/domestic violence; nursing homes/alternatives; planning for incapacity; consumer/finance; and personal affairs.(05A/LMC-Presumed Benefit)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
16 seniors will benefit from proposed activities.

Location Description Barbara Lee Center, Phone, or San Jose Office.

Consolidated Plan MILPITAS 171
OMB Control No: 2506-0117 (exp. 09/30/2021)
Planned Activities Legal assistance to seniors.
7 Project Name Silicon Valley Independent Living Center Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $11,000.00
Description The project will assist individuals with disabilities in acquiring the knowledge and skills needed to secure or maintain affordable, accessible housing.(05B/LMC-Presumed Benefit)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
38 Milpitas residents with disabilities.

Location Description Barbara Lee Center, Phone, Central Office Planned Activities Provide housing search assistance to LMC Milpitas residents with disabilities at risk of eviction.
8 Project Name Sourcewise
Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $11,000.00
Description Ensure critical, ongoing meal services and wellness checks for Milpitas older low-income adult residents.(05A/LMC-Presumed Benefit) Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
20 Milpitas senior will benefit from proposed activity.

Location Description Milpitas, CA
Planned Activities Provide seniors with nutritious, home-delivered meals. 9 Project Name Terrace Gardens Senior Housing Roof Repair

Consolidated Plan MILPITAS 172
OMB Control No: 2506-0117 (exp. 09/30/2021)
Target Area City of Milpitas
Goals Supported Maintain and Preserve Affordable Housing Needs Addressed Affordable Housing Development and Preservation Funding CDBG: $250,000.00
Description For the roof repair of the "A," and "B," "C" & "D" buildings at low-income senior property.(14B/LMH)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
148 households will benefit from proposed activities.

Location Description 186 Beresford Court
Planned Activities Funding will be used to replace four roofs at Terrace Gardens.

10 Project Name YWCA Golden Gate Silicon Valley
Target Area City of Milpitas
Goals Supported Supportive and Community Services
Needs Addressed Public Services
Funding CDBG: $12,250.00
Description Provide residents with domestic violence supportive services.(05G/LMC- Presumed Benefit)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
30 residents will benefit from proposed activity.

Location Description Milpitas, CA
Planned Activities 24-hour Support Line; emergency shelter; emergency response calls from law enforcement; crisis counseling, individual therapy, and support groups for adults and children; medical advocacy; transportation; criminal justice and social service advocacy; temporary restraining orders; court accompaniment; and children's programming.

Consolidated Plan MILPITAS 173
OMB Control No: 2506-0117 (exp. 09/30/2021)
11 Project Name Program Administration
Target Area City of Milpitas
Goals Supported Planning and Administration
Needs Addressed Affordable Housing Development and Preservation Supportive Services
Public Improvements
Public Services
Community, Public and Neighborhood Sustainability
Economic Development
Funding CDBG: $111,074.80 PI: $73,671.91
Description CDBG program administration(21A)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
N/A
Location Description Milpitas, CA
Planned Activities Program administration
12 Project Name Rebuilding Together Silicon Valley
Target Area City of Milpitas
Goals Supported Maintain and Preserve Affordable Housing Needs Addressed Affordable Housing Development and Preservation Funding CDBG: $385,000.00
Description Funding to provide home repairs, rehabilitation, accessibility, and mobility services work to low-income homeowners in Milpitas.(14A/LMH) Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
39 Milpitas residents (23 homes) to benefit from the proposed activity.

Location Description Milpitas, CA
Planned Activities Rehabilitate very low-, low- income households.

Consolidated Plan MILPITAS 174
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution - 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Not applicable. The City of Milpitas does not set geographic concentration areas for assistance. No census tracts in the city limits identify any area as a slum. Instead, the City helps fund organizations that provide supportive services to low- and moderate-income residents.

Geographic Distribution
Target Area Percentage of Funds

Table 57 - Geographic Distribution

Rationale for the priorities for allocating investments geographically Not applicable.

Discussion

Consolidated Plan MILPITAS 175
OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing - 91.220(g)
Introduction
The City adopted an Affordable Housing Ordinance No. 297 on June 12, 2018. The Affordable Housing Ordinance requires that all new developments over 10 units must construct 15% of the total number of dwelling units to be affordable. For example, a developer wants to build an apartment complex with 20 units. A total of 3 units (15%) will need to be deemed affordable to comply with the City’s Affordable Housing Ordinance. On March 5, 2019, the City established residential and non-residential affordable housing fees. On February 1, 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site housing construction, to help the City meet its Regional Housing Needs Allocation (RHNA) goals, and to add clarity and consistency throughout the ordinance.

In addition to our Affordable Housing Ordinance, the City typically allocates funding for housing rehabilitation and preservation. These organizations help support low-income homeowners and renters and seniors stay housed.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 180
Special-Needs 0
Total 180
Table 58 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 180
Acquisition of Existing Units 0
Total 180
Table 59 - One Year Goals for Affordable Housing by Support Type

Consolidated Plan MILPITAS 176
OMB Control No: 2506-0117 (exp. 09/30/2021)
Discussion
The City anticipates allocating resources to Rebuilding Together Silicon Valley for critical home repairs and Terrace Gardens for roof replacement of 4 buildings.

Rebuilding Together Silicon Valley assists low-income homeowners and renters with critical repairs. The resources allocated to Rebuilding Together would serve 23 low-income homeowners and renters in Milpitas.

Terrace Gardens is a deed-restricted very-low- and low-income affordable housing seniors’ rental development. The allocation would be for capital repairs to the common area which would benefit 148 affordable housing units.

The Home Rehabilitation Loan Program was retired by the City Council on February 4, 2025. The program income earned through the City’s revolving loan funds was reallocated to an activity to maintain and preserve affordable housing and a microenterprise assistance program.

Consolidated Plan MILPITAS 177
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing - 91.220(h)
Introduction
The City of Milpitas currently does not have any public housing. However, there is a project-based Section 8 property in the City, the Sunnyhills Apartments. The Sunnyhills Apartments is a 171-unit development in which 149 units receive project-based Section 8 vouchers. The project-based Section 8 vouchers subsidize assistance for each unit with the Department of Housing and Urban Development, establishing fair market rent for the area and what the tenant can afford to pay. The goal is to be competitive with the local market thus incentivizing the owner to rent to low-income households.

Actions planned during the next year to address the needs to public housing Not applicable. There is no public housing within the city.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not applicable. There is no public housing within the city.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
N/A
Discussion
N/A

Consolidated Plan MILPITAS 178
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities - 91.220(i) Introduction
The County of Santa Clara and the City have designated homelessness as a critical issue. In Santa Clara County’s 2023 Point-in-Time Census & Survey Comprehensive Report, the survey identified a total of 142 unsheltered homeless persons in Milpitas. Notably, there was a 48% decrease in unsheltered homeless persons in Milpitas. The decrease demonstrates that the homelessness crisis in the City is improving. With that being said, the City strives to solve and provide resources to individuals experiencing homelessness. Given the complexity of homelessness, interagency and interregional collaboration is crucial in solving the homeless issue.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
November 10, 2020, the City Council approved and authorized staff to enter into an agreement for homeless outreach, assessment, and street-based case management services with Santa Clara County. A new contract was executed in December 2022 to continue homeless outreach through December 2023.

As of April 2024, the City is preparing to launch a Request for Proposal (RFP) to enter into a new contract for homeless outreach and assessments.

The City partners with WeHope to provide homeless outreach and engagement services, conduct VI- SPDAT assessments, and to ensure homeless persons into the County’s community queue for housing opportunities. These strategies, and the City’s strategic plan goals, will be leveraged by the goals and policies adopted by the 2024 Housing Element which will focus on meeting the needs of the City’s unhoused population.

The City of Milpitas will work to improve homeless outreach and to better assess the unique housing and service needs of homeless persons and families in Milpitas through the following strategies and actions: 1) continue to outreach and respond to the immediate needs of the unhoused and at-risk populations through a collaborative efforts between City and County staff and social service providers; 2) pursue for funding for programs and facilities that assist the unhoused populations and households at risk of homelessness; and 3) conduct a feasibility study to establish a low barrier navigation center to provide temporary housing and case management services for the unhoused population and take steps based on the recommendations, including identifying sites and funding sources as appropriate.

Addressing the emergency shelter and transitional housing needs of homeless persons The City of Milpitas addresses the emergency and transitional housing needs of homeless persons by coordinating services between the City’s Police Department, Office of Building Safety , and Public Works

Consolidated Plan MILPITAS 179
OMB Control No: 2506-0117 (exp. 09/30/2021)
Department and local service providers including LifeMoves and Hope for the Unhoused. The City will continue to address emergency and transitional housing needs by implementing the goals, policies, and programs adopted as part of the Housing Element Update which includes the goal to collaborate with regional agencies and organizations to support the unhoused population in Milpitas through the provision of supportive housing and services. To achieve this goal, Milpitas will implement a range of policies that focus on addressing the immediate and long-term housing needs of homeless persons and families including: 1) Prioritize providing permanent and transitional supportive housing for the unhoused population to offer a stable living environment and to improve their quality of life; 2) Maintain and improve crisis response beds including during periods of cold/warm weather; and 3) Provide or refer individuals to temporary housing with support programs to transition the unhoused population from homelessness to permanent housing.

The City will also work to address the emergency and transitional housing needs of homeless persons and families by zoning for a variety of housing types that meet the needs of homeless persons living in Milpitas including emergency shelters, supportive housing, low barrier navigation centers, and other interim housing types.

Additionally, Milpitas is taking steps to address the lack of resources available within City limits that meet the needs of homeless persons and families by drafting a local plan that will address and target homelessness by providing permanent supportive housing (PSH) units at 1000 Hillview Court and at 355 Sango Court.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City of Milpitas is committed to helping homeless persons and families make the transition to permanent housing and independent living and makes every effort to ensure individuals and families who were recently homeless do not become homeless again. The City’s strategy to address and end homelessness for individuals and families is facilitated and supported by the 2024 Housing Element which includes a range of goals and policies to address the housing and service needs of homeless persons. These goals and programs (and related actions) are highlighted and summarized below.

Goal HE-8: Collaborate with regional agencies and organizations to support the unhoused population in Milpitas through the provision of services and supportive housing. The City will implement the following policies, strategies, and action items to achieve this goal:
• Prioritize providing permanent and transitional supportive housing for the unhoused population to offer a stable living environment and improve their quality of life.

Consolidated Plan MILPITAS 180
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Maintain and improve crisis response beds including during periods of cold/warm weather. • Provide or refer individuals to temporary housing with support programs to transition the unhoused population from homelessness to permanent housing. • Pursue funding for programs and facilities that assist the unhoused populations and households at risk of homelessness.
• Continue to outreach and respond to the immediate needs of the unhoused and at-risk populations through a collaborative effort between City and County staff and social service providers.
• Conduct a feasibility study to establish a low barrier navigation center (e.g., as a “tiny home village”) to provide temporary housing and case management services for the unhoused population and take steps based on study recommendations, including identifying sites and funding sources as appropriate.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City does not currently have an institutional discharge policy and instead collaborates with the Santa Clara County Continuum of Care (CoC)—who recently updated their Quality Assurance Standards to include a homeless discharge coordination policy—to ensure individuals are not discharged into homelessness by providing guidance and resources to individuals released from institutions. The discharge policy includes access to reentry resource centers where VI-SPIDAT assessments can be administered (for example). The VI-SPIDAT assessment measures the acuity level of an individual and is used to inform the type of support or housing that is needed to support the individual. It also serves as the entry point for the accessing other resources or supportive services such as residential or outpatient treatment, transitional housing, or emergency shelter access.

The City employs a range of strategies to help low incomes residents and families avoid housing instability and homelessness. These strategies, policies, and programs are outlined in the City’s 2024 Housing Element and are summarized below.

Program 7: Tenant Assistance Services. The City will continue to utilize the services of qualified nonprofits) to provide housing outreach and assistance, landlordâ¿Âtenant mediation services, mortgage default counseling, and referrals to other support services to Milpitas residents, landlords, and housing professionals. Actions the City plans to implement include:
• Promote rental assistance with the objective to assist 300 Milpitas residents, landlords, and housing professionals over the next eight years with rental assistance;

Consolidated Plan MILPITAS 181
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Continue to promote housing services with the objective to support approximately 320 persons each year through Project Sentinel’s outreach and informational workshops, phone call assistance, and other support;
• Continue to facilitate and ensure compliance with the California Tenant Protection Act of 2019 that regulates just cause evictions and maximum annual rent increases; • Continue to offer programs that supplement housing costs and reduce overall living expenses for lower and moderate income households such as the ongoing Milpitas Assistance Program (MAP) and the ARPA Childcare Subsidy Program which was launched in 2022 and offers up to $1,000 per year for families; and
• Continue to coordinate with the San Andreas Regional Center (SARC) for services, outreach, and referrals for tenants with disabilities.

The City also supports low income individuals and families through several economic development strategies and initiatives. For example, the City’s Build It Green Initiative implemented a Certified Green Building Professional (CGBP) training program to introduce program participants to green building and construction concepts. The program includes access to online courses and provides certification opportunities for up to 25 low income Milpitas residents to access high-wage jobs upon completion of the program. (The program requires a minimum passing grade of 80%. It is funded by ARPA dollars.)

Discussion
Helping homeless persons make the transiton to permanent housing continued:

Program 22: Supportive Housing for Persons with Disabilities. The City will work with the Santa Clara County Office of Supportive Housing (OSH), through its administration of Measure A funds, and the Santa Clara County Housing Authority (SCCHA), through its ability to invest project-based vouchers (PBV) in developments, to increase the availability of permanent supportive housing. The City will implement the following action items:
• Meet with OSH, SCCHA, and the San Andreas Regional Center (SARC) to explore avenues for collaboration;
• Identify and implement possible zoning incentives, such as expedited processing and density bonuses, along with fee waivers or reductions, and other financial support for projects that provide supportive housing or dedicated housing units for persons with disabilities; • By the end of 2025, identify the use of CDBG funds for predevelopment costs for permanent supportive housing developments as a priority in the Annual Action Plan; • By the end of 2025, analyze the suitability of sites identified in the Sites Inventory for permanent supportive housing development and conduct community engagement about those sites; and • By the end of 2026, commit available City resources to permanent supportive housing developments in partnership with OSH and/or SCCHA.

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Helping low-income individuals and families avoid becoming homeless continued:

The City does not directly provide supportive services from individuals returning from mental or physical health institutions but Milpitas does partner with the Santa Clara County Continuum of Care (CoC) to provide supportive services and housing services to these individuals. The CoC’s strategy to help low income persons and families avoid homelessness after being discharged from institutions and systems of care is implemented by the County’s 2020-2024 Community Plan to End Homelessness which includes a three-part strategy to end homelessness in Santa Clara County and jurisdictions.

To facilitate these strategies, the County’s CoC developed a set of action items. Relevant action items developed to ensure low income persons and families avoid homelessness (especially after institutionalization) or who are receiving assistance from public and private agencies include but are not limited to:
• Ensure that people involved in the criminal justice system do not become homeless by expanding existing and developing new housing and workforce development programs to successfully reintegrate people leaving probation, parole, jails, and prisons in the community; and by supporting households with incarcerated family members to prevent homelessness. • Ensure that people accessing safety net services have the support they need to obtain and maintain housing by adopting housing screening and referral processes for individuals and families accessing safety net services; expand housing programs for families involved in the child welfare system; and by expanding housing resources available to Medi-Cal recipients accessing services in the Specialty Mental Health System.

Expand housing programs for families involved in the child welfare system; and expand and diversity housing programs for foster youth to meet their long-term housing needs so no foster youth become homeless.

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AP-75 Action Plan Barriers to Affordable Housing - 91.220(j) Introduction
In its 2023-31 Housing Element, the City identified the following governmental constraints/barriers impeding affordable housing development:
• General Plan Land Use Designations. Overall, the City’s land use designations do not pose a significant constraint on residential development, but the Town Center (TWC) and Neighborhood Commercial Mixed Use (NCMU) designations may be revised to better support housing production. Both districts have a commercial requirement, which may impede redevelopment of parcels in these zones with housing uses. • Zoning Ordinance. The City’s Zoning Ordinance has not been comprehensively updated to ensure consistency with the 2021 General Plan. The City planned to begin updating the comprehensive Zoning Ordinance in 2023, which was expected to be completed and adopted by 2024.
• Development Processing Procedures and Timing. The City completed a study to evaluate the development review and permitting process, implementing a number of actions to improve internal processes. Milpitas’ review and approval timelines are similar to average times taken by other jurisdictions in Santa Clara County and were found not to pose a significant constraint on housing development. However, many factors outside of a local jurisdiction’s control can constrain the timing between project approval and when the developer requests building permits, such as the inability to secure financing for construction or availability of design professionals to complete construction documents or make corrections. • Development fees. The City does provide fee deferrals for projects that provide on-site affordable housing units. Housing Programs 16 and 20 include actions to explore fee deferrals and waivers for affordable housing production. Compared to other cities in Santa Clara County, Milpitas has higher fees per unit for single- and multi-family developments. Milpitas has the highest Entitlement Fees in the County for single-family developments located within the Metro Specific Plan area.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Strategy to Remove or Ameliorate the Barriers to Affordable Housing Strategies include:

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• Completing a comprehensive update to the City’s General Plan and Land Use Element and creating new mixed-use zones;
• Updating the Milpitas Metro Specific Plan and Milpitas Gateway-Main Street Specific Plan to support higher residential densities and building heights in locations adjacent to high quality transit.
• Adopting an Inclusionary housing ordinance (Affordable Housing Ordinance); and amending it to encourage more on-site construction of affordable units. • Adopting Zoning Ordinance amendments to address changes in State Law related to Accessory Dwelling Units, Two-Unit Developments (SB 9), and Objective Design Standards (SB 330).

Goal HE-3 in the City’s 2023-31 Housing Element addresses barriers to new housing production, specifically to continually assess the barriers to new housing production and proactively mitigate the governmental constraints to new housing development. Specific policies include:
• HE 3.1: Continually review and right-size development fees on housing development. Adjust or defer City fees for affordable housing development.
• HE 3.2: Track changes to State housing legislation and regularly update the City’s Zoning Ordinance to reduce barriers to housing production and incentivize affordable housing production.
• HE 3.3: Implement recommendations in the Housing Opportunity Zone (HOZ) study to reduce barriers to new affordable housing production, while balancing the need for convenient neighborhood-serving retail stores and services for existing and future residents. • HE 3.4: Maintain and implement the City’s Objective Design Standards for residential projects to streamline the development review process and increase predictability of review outcomes. • HE 3.5: Prioritize investment in transportation, infrastructure, and utility improvements to reduce development barriers and costs for producing affordable housing. • HE 3.6: Respond to changing market conditions and diverse housing needs, such as recognizing the need for limited term rentals (six months or less) for temporary employees and independent contractors or gig workers.
• HE 3.7: Support the adaptive reuse, renovation, conversion, or redevelopment of economically-underutilized properties or buildings for residential or mixed-use development. • HE 3.8: Be a strong advocate for legislative change and funding/financing initiatives to support affordable housing.
• HE 3.9: Continue to streamline housing permitting and procedures consistent with State laws (e.g., AB 2234) and the City’s Service Delivery Study.

Additionally, the City’s “Adequate Sites and Housing Production” goal has two relevant policies to address barriers to affordable housing, including:
• HE 1.5: Facilitate the development of housing through the adoption of new zoning districts

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consistent with the General Plan, zoning incentives or waivers, development process streamlining, and CEQA findings of consistency, especially affordable housing in high resource areas.
• HE 1.8: Regularly review the land use designations and zoning districts to encourage a variety of housing types to be developed at a range of densities to equitably serve households at all economic levels, and to meet the needs of large family households, the elderly, and people with disabilities.

Discussion
Non-governmental constraints include:
• Cost and availability of land. The cost of land is a significant contributor to the overall cost of housing. Santa Clara County averages $508 per square foot for a small single-family unit and $264 per square foot for a large single-family unit. The average cost for a multi-family unit in Santa Clara County is about $60,000.
• Construction costs. The cost of construction, including labor and materials, has a significant impact on the overall cost of new housing units and can be a significant constraint to development. In 2021, average construction costs ranged from approximately $260 per square foot for a mid-rise, seven-story multifamily project to approximately $300 for a twelve-story, high-rise multifamily residential project in Milpitas. Assuming an average unit size of 1,200 square feet (including common areas), these estimates result in construction costs ranging from approximately $312,000 to $360,000 per unit in Milpitas. The high land and development costs in Milpitas mean that, without subsidies, new rental units affordable to very low and low- income households are difficult to provide at a feasible rate of return to a developer or investor.

This also tends to hold true for for-sale housing at the moderate-income level.

• Mortgage and rehabilitation financing. The city of Milpitas does not vary greatly from other communities regarding the availability of home financing. In 2020, 69% of conventional purchase loan applications were approved, and 10% were denied. The denial rate was highest for home improvement loans at 33%. In a housing market such as Milpitas, the downpayment requirement may be a greater obstacle to homeownership for many households. As of March 2022, Redfin estimate, average home price in Milpitas was $1,450,000. To provide a 10% down payment, a household would need to save $145,000. Current home mortgage interest rates for home loans are steadily increasing for a 30-year fixed-rate mortgage. This means that prospective homebuyers will be less likely to qualify for home loans under the more stringent current lending standards.

• Environmental constraints. The City identified several environmental constraints that may act as barriers to affordable housing development, including geologic and seismic hazards, fire and flood hazards, and sea-level rise.

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AP-85 Other Actions - 91.220(k)
Introduction
This section discusses efforts in addressing the underserved needs, expanding and preserving affordable housing, reducing lead-based paint hazards, developing an institutional structure for delivering housing and community development activities, and planning to enhance coordination between public and private housing and social services agencies.

Actions planned to address obstacles to meeting underserved needs The most significant obstacle to addressing the underserved needs for FY 2025-26 is the lack of sufficient federal, state, and local funds to carry out all the necessary programs, activities, and projects.

The City contributes to meeting underserved needs with other resources and funds, such as:
• The City of Milpitas Affordable Housing Fund is used primarily to increase the number of new affordable housing units. It is funded through fees collected from developers by Affordable Housing Ordinance 297. As an example, the City used these funds to initially fund the Pilot Rent Relief Program the City established in November 2019 and it currently uses these funds for the City’s Emergency Motel Stay Program.
• The City provides loans on an ongoing, as-qualified basis for BMR applicants to qualify for purchasing an available BMR unit.
• Measure A Affordable Housing Bond was approved by voters in November 2016 approving 950 million dollars for the County to address housing needs for the most vulnerable residents, those in extremely low-income households.
• American Rescue Plan Act (ARPA) funds have been allocated to the Rent Relief Program which assists low-and moderate-income individuals with up to $5,000. • In February 2023, the City received its approval letter for its Permanent Local Housing Allocation (PLHA) entitlement. The grant will help cover the homeless outreach and assessment services for the next three years. PLHA will also allow the city to create a Workforce Housing Rental Assistance Program that would offset rent paid by the tenant for a period of greater than 6 months. To qualify, tenants must have a household income of 30% AMI or below. • In September 2022, the City Council accepted Assemblymember Lee’s one-time state funding request, including $1,500,000 for homelessness prevention and unhoused services. While the allocation of the homeless prevention and unhoused programs will be funded, the original request included the continuation of the mobile shower and laundry services, additional rent relief funds, and the establishment of a Milpitas Resource Center.

Actions planned to foster and maintain affordable housing The City has taken proactive steps to help decrease the barriers to affordable housing through the following resolutions/ordinances:

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Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will consider contributing to future affordable housing projects that will house the homeless. The City is in discussion to create its first 100% permanent supporting housing project in Milpitas.

Affordable Housing Ordinance
On June 12, 2018, the City Council adopted Affordable Housing Ordinance No. 297 which requires that any new development with 10 or more units must include 15% of the units these units as affordable.

The ordinance applies to both rental and ownership developments. In January 2022, the City Council approved changes to the Affordable Housing Ordinance to encourage more on-site affordable housing production. The City Council also adopted changes to add clarity and consistency throughout the ordinance.

Density Bonus Ordinance
To attract developers to build affordable units, the Density Bonus Ordinance will allow developers the ability to build above their permitted densities in permitted zoning districts in exchange for the provision of affordable units in the development.

Below Market Rate Ownership
The City manages a Below Market Rate (BMR) Home Ownership program for first-time, income-qualified homebuyers. Once a unit from the current BMR housing stock becomes available, the homebuyer will have the ability to purchase a home in Milpitas at one of the various developments throughout the City.

For qualified households, the City also provides a loan of up to $50,000.

Actions planned to reduce lead-based paint hazards
The County of Santa Clara has received funding from the State’s Department of Health Service and the Federal Government for the Center for Disease Control to implement a Childhood Lead Poisoning Prevention Program. The funded programs include community outreach screens, case management, and public education to inform low-to-moderate income and older communities. The project will then follow up with environmental testing, lead-based education, blood-lead testing for children, hazard reduction grants, and follow up with monitoring and testing.

Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD-Based Paint regulations, which outlines the required states of abatement and remediation for rehabilitation projects.

In addition, the City publicizes and identifies lead-based hazards and older residential projects through its Code Enforcement Division and Building Department.

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Home rehabilitation projects that are federally funded also require testing for lead-based paints.

Residential structures not meeting lead-based paint regulations will go through the process of abatement and remediation of lead-based hazards.

Actions planned to reduce the number of poverty-level families The City of Milpitas will follow these actions:
• Work with non-profit housing developers to fund and provide more affordable housing opportunities to address the housing crisis and needs of very low and low-income households. • Provide funding and supportive services to prevent very low-income persons and families from becoming homeless and assist them in ending the cycle of homelessness. Programs such as the Rent Relief Program and the Workforce Housing Rental Assistance Program (WHRAP) help poverty-level families stay housed.
• Provide funding for a variety of services and referrals to assist people in obtaining access to public assistance to prevent poverty. This is typically done through funding various non-profit organizations.

Actions planned to develop institutional structure
The City is striving to improve intergovernmental and private sector cooperation to synergize efforts and resources and develop new revenues for community service needs and the production of affordable housing. Collaborative efforts include:
• Regular monthly meetings between entitlement jurisdictions at the CDBG Coordinators Meeting and Regional Housing Working Group
• Joint jurisdiction Request for Proposals and project review committees • Coordination on project management for projects funded by multiple jurisdictions.

Actions planned to enhance coordination between public and private housing and social service agencies
The City benefits from a strong jurisdiction and region-wide network of housing and community development partners, such as the County and the CoC. To improve intergovernmental and private sector cooperation, the City will continue to participate with other local jurisdictions and developers in sharing information and resources.

Discussion
Please see above.

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Program Specific Requirements
AP-90 Program Specific Requirements - 91.220(l)(1,2,4)
Introduction
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0
<TYPE=[text] REPORT_GUID=[A698417B4C924AE0218B42865313DACF] DELETE_TABLE_IF_EMPTY=[YES]>

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%

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1. If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)). <TYPE=[text] REPORT_GUID=[A0BBB986408D8C25582AC4BE59FA99C5]>

Discussion

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Appendix - Alternate/Local Data Sources

1 Data Source Name
CA DOF Housing Units by Type
List the name of the organization or individual who originated the data set.

CA Department of Finance
Provide a brief summary of the data set.
2013 Housing Statistics
What was the purpose for developing this data set?
Housing element
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Data collection concentrated in the State of California What time period (provide the year, and optionally month, or month and day) is covered by this data set?
2013
What is the status of the data set (complete, in progress, or planned)? Complete
2 Data Source Name
American Community Survey 2010 5-year
List the name of the organization or individual who originated the data set.

US Census Bureau
Provide a brief summary of the data set.

US Census Bureau
What was the purpose for developing this data set?
Count population
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Nationwide coverage
What time period (provide the year, and optionally month, or month and day) is covered by this data set?
2010 5-year data

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What is the status of the data set (complete, in progress, or planned)? Complete
3 Data Source Name
American Community Survey 2023 5-Year Estimates
List the name of the organization or individual who originated the data set.

US Census Bureau
Provide a brief summary of the data set.

US Census Bureau
What was the purpose for developing this data set?
Population count
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Nationwide coverage
What time period (provide the year, and optionally month, or month and day) is covered by this data set?
2023 5 year
What is the status of the data set (complete, in progress, or planned)? Complete
4 Data Source Name
Public Housing Data 2025
List the name of the organization or individual who originated the data set.

Santa Clara County Housing Authority
Provide a brief summary of the data set.

Data provided by Santa Clara County Housing Authority on number of vouchers, programs and characteristics of voucher holders.

What was the purpose for developing this data set?
Data was pulled for this Consolidated Plan.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Data was provided for all of Santa Clara County by jurisdiction.

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What time period (provide the year, and optionally month, or month and day) is covered by this data set?
Data is the point in time that it was pulled in January 2025.

What is the status of the data set (complete, in progress, or planned)? Complete
5 Data Source Name
Point in Time Count 2023
List the name of the organization or individual who originated the data set.

Continuum of Care
Provide a brief summary of the data set.

Count of people experiencing homelessness in Santa Clara County What was the purpose for developing this data set?
Data collected annually to assess the extent of homelessness in the county and need for shelter and services
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Countywide
What time period (provide the year, and optionally month, or month and day) is covered by this data set?
Collected on one night in January 2025
What is the status of the data set (complete, in progress, or planned)? Complete

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Review the List of New Workplan Item Requests from Individual Councilmembers and Provide Direction to Staff Through the Council- Approved Prioritization Process (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Category: Leadership and Support Services

Meeting Date: 4/7/2026
Recommendation: (1) Review list of workplan item requests from individual Councilmembers and provide direction to staff, through the prioritization process, on which Group 1A items should be advanced; (2) Provide additional input to staff, if any, on Group 1A items that received Council direction to advance; and (3) By majority vote, approve the list as so prioritized.

BACKGROUND:

Through the annual budget process, the City Council approves and funds departmental workplans and allocates staff resources to carry out those activities. Staff capacity is generally committed to implementing the approved workplans, leaving limited capacity to undertake additional major initiatives outside the budget process. However, at City Council meetings, during the “Announcements and Future Agenda Items” section, individual Councilmembers may propose new workplan items (commonly referred to as “referrals”) for consideration by the full Council. These proposed referrals are added to a list for future Council discussion and action.

On January 10, 2023, the City Council adopted the City Council Policy “Prioritization of Additional Workplan Items” (Policy), which formalized the prioritization process. Under the Policy, the City Manager evaluates the staff time required to complete each referral and classifies it as either minor (requiring less than four hours of staff time) or major (requiring more than four hours). Minor referrals may proceed without a Council majority vote, subject to the City Manager’s review to ensure they can be completed with available staff capacity and minimal impacts on existing operations. For major referrals, the City Manager evaluates impacts on staff capacity, funding needs, estimated completion time, and any clarification provided by the Councilmember sponsor. Based on this evaluation, the City Manager recommends a limited number of referrals for City Council approval by majority vote.

On October 2, 2025, the City Council held a Priority Setting Workshop. During the workshop, staff presented information on the City’s fiscal condition, strategic priorities, and workplan efforts, and provided an overview of completed, existing, and new Council referrals. The Council began the voting process but directed staff to return with the prioritization vote and ranking which occurred at the November 4, 2025 City Council meeting.

ANALYSIS:

Staff are presenting the next set of proposed referrals requested by the City Council between October 21, 2025 and March 17, 2026, along with an update on the status of previously approved workplan items. A total of sixty- one (61) workplan items have been organized into four categories based on the level of effort and status of Council requests, as summarized in Table 1 and detailed in Attachment (a).

Table 1
Workplan Item Categories
Group
#

Category
# of
Items
1A Major Workplan: New items not yet prioritized that require more than four hours of staff time and may require additional funding or resources
9 1B Minor Workplan: New items not yet prioritized that require less than four hours of staff time and can be absorbed into the current workload
5 2 Workplan items currently underway 28
3 Workplan items completed, postponed indefinitely, deferred or withdrawn since the last Council prioritization update
19 Total 61

Prioritization Process
Consistent with the prior prioritization process, Group 1A major workplan items are listed in Table 2 and further described in the City Council Referral forms (forms) included in Attachment (b). The forms identify the lead and supporting departments, estimated resources and cost if available, a description of work effort, actions taken to date, and any clarification or direction requested from the City Council, and other additional considerations including impacts on other workplan items. To the extent possible, staff sought clarification from City Councilmembers sponsoring the request; however, some items may need additional clarification from the requesting Councilmember(s).

Table 2
Group 1A – Proposed Workplans Requiring Council Prioritization Estimated Annual
Ongoing Costs
Estimated One-Time
Costs

Proposed Workplan Items (Referrals)

Sub-groups
Low
Range
High
Range
Low
Range
High
Range
C1: Review the existing policy to grant
the City Council authority to approve or
deny massage facilities and alcohol and
beverage control (ABC) licenses
Ordinance and
Policies n/a n/a n/a n/a
C2: Review City Council Policy -
Prioritization of Additional Workplan
Items Process
Ordinance and
Policies n/a n/a n/a n/a
C3: Review the City Commissions
names and potential renaming.

Ordinance and
Policies n/a n/a n/a n/a
C4: Revisit 2-3 day street fair proposal
during FIFA
Projects and
Programs $0 $0 $385,000 $385,000
C5: Place billboard at the Sports Center
to inform community about events and
activities
Projects and
Programs TBD TBD $55,000 $150,000
C6: Explore the creation of small parks
in neighborhoods without them such as
the area of N. Park Victoria at Nicklaus
Ave.

Projects and
Programs TBD TBD $10,000 $10,000
C7: Explore use of public funds to
advertise restaurants on VTA bus
shelters
Projects and
Programs $12,000 $34,500 n/a n/a
C8: Consider an "Adopt a Drain"
program to engage community
members and students.

Projects and
Programs $8,000 $13,000 $10,000 $10,000
C9: Explore a Friendship City Miscellaneous $30,000 $30,000 TBD TBD

Voting Process
In accordance with the adopted City Council Prioritization of Additional Workplan Items Policy, existing staff workload and the number of Group 1A items, staff proposes the Council prioritize no more than two to three items. The voting process for prioritization is summarized below.

Round 1
Each member of the Council will be asked to prioritize their top two proposed workplan items from Group 1A through electronic voting..

All items receiving three or more votes will move forward. If the number of items receiving three or more votes is two or greater, the prioritization process will be deemed complete. If the number of items is less than two, the remaining items will be prioritized as described in Round 2.

Round 2
If items receiving three or more votes are less than two in number, Councilmembers will be asked to prioritize the remaining items to develop a top two list. Each member of the Council will be given the number of votes equivalent to two minus the number of items prioritized for staff work at the completion of Round 1.

For example, if after Round 1, the Council agreed on advancing one item, one additional item will require prioritization. Therefore, each Member of the Council will be asked to vote on one item. Any item receiving three or more votes will be added to the prioritized list. If the total number of items on the list is one or greater, the prioritization process will be deemed complete.

Additional Rounds, if needed
If the total number of prioritized items after Round 2 is less than two, all remaining items which received at least one vote will be prioritized through additional rounds of voting. Items which receive zero votes in a round will be eliminated from the subsequent round of voting.

Any items that do not advance through this multi-step prioritization process will be removed from the active list and need to be resubmitted through Announcements and Future Agenda Items for the next prioritization discussion.

Group 1B – New Items, Requiring Less Than Four Hours
Since Group 1B items require less than four hours of staff time or are already part of City staff’s existing workplan, they may proceed without a Council majority vote. However, Council may wish to provide additional input or direction on these items.

o Council Vacancy Process: Can be absorbed withing current staffing workplan. Review the City’s ordinance for filling a City Council vacancy when a member does not complete a term to ensure it is current and consistent with state law. Staff is presenting this item to council on April 7, 2026.

o International Women’s Month Recognition: Completed at the March 17, 2025 Council meeting.

o Council Apparel: Purchase jackets, t-shirts, and caps/hats for Councilmembers to wear at conferences and events. This will be absorbed within the existing budget. Staff is working on options to be presented to Councilmembers in April 2026.

o Monthly Report for All Overtime Hours: Staff will work on this request with a modified monthly report expected to be provided beginning in Spring 2026.

o List of Contracts : Staff to provide an informational report with a list of all consultants in Spring 2026.

Group 2 – Underway Items
The list includes workplan items currently underway with updates on these items included in the attached spreadsheet.

Group 3 – Completed, Deferred or Withdrawn Items
The following nineteen workplan items have been moved to Group 3 as they have been completed, deferred or withdrawn since the last Council prioritization in November 2025.

Completed:
o Feasibility of installing defibrillators within City facilities: All Automated External Defibrillators (AED) in the City’s facilities have been replaced. An additional defibrillator has been added at the Bob McGuire facility, bringing the total to 18 AEDs.

o Small wireless telecommunication facility town hall or community forum: Virtual meeting was held November 10, 2026 and Town Hall held December 9, 2025.

o Hillview Stakeholders Meetings (formerly called crime statistics on the Homekey project): Staff continues to meet with the stakeholder group including a meeting at the end of 2025 and a meeting scheduled for late April 2026.

o Proclamation to the sister city, Dagupan that recognizes its relationship with the City of Milpitas and for hosting Vice Mayor: Staff presented proclamation at the November 18, 2025 Council meeting.

o Offsite workshop in October 2025 to discuss each member of City Council's priorities: The workshop was completed at the October 2, 2025 and November 4, 2025 City Council meetings.

o Revise Milpitas City Council Code of Conduct regarding electronic devices: This item was completed at the September 2, 2025 City Council meeting.

o Boy Scouts presenting the colors and pledge of allegiance at Council meetings: Staff have been scheduling troupes once a month for six-month intervals. The first presentation took place on August 19, 2025.

o Create community concert choir: Item was approved for funding during the May 13, 2025 Operating Budget Study Session. The Milpitas Community Choir invites singers ages 14 and older to meet weekly on Mondays at 7 pm at the Senior Center and have opportunities to perform at special City events.

o Add entertainment zone to revitalize Main Street: On November 18, 2025, the City Council adopted Ordinance # 38.859 approving zoning text and zoning map amendment for the Gateway-Main St.

Specific Plan with the addition of "Entertainment District" within the Plan.

o Main Street Movie Night (formerly named International Festival): This one-time free movie night was held July 18, 2025 at Tom Evatt Park. Cultural shorts movies were presented, along with cultural performances. The Milpitas Historic Downtown Business Association also participated.

o Explore increasing stipend for planning commission: This item was presented as an option for City Council to fund during the Fiscal Year 2025-26 budget process but was not funded.

o Review sources of funds for library name and return to City Council with alternative: A dedication event was held on July 19, 2025

o Pickleball Pilot Project: Staff recommendations were presented at the May 20, 2025 City Council meeting and the improvements have been made for the pickleball facility at Hall Park.

o Explore new ordinance for accessory dwelling units (ADUs) to allow condominium conversions: An information memo with pros/cons and policy decision was provided to the City Council.

Deferred
o Revise Youth Scholarship Policy to expand eligibility criteria: The Council did not prioritize this item at the November 4, 2025 Council meeting. However, as this is under 4 hours of work staff is continuing with this effort.

Withdrawn
o Revise municipal code to include Animal Cruelty guidelines for additional animals such as horses, cats, etc: This item was withdrawn at the November 4, 2025 City Council meeting.

o Implement a workshop for small businesses on the bidding process for projects in the city. This item was withdrawn at the November 4, 2025 Council meeting: Staff are incorporating a "Doing Business with the City" workshop on May 6, 2026 as part of their existing workplan.

o Review flight paths over Milpitas due to noise concerns: This item was withdrawn at the November 4, 2025 City Council meeting.

o Agendize who is the acting city attorney: This item was requested during Announcements on October 21, 2025, and majority voted to add. However, this item was withdrawn on October 24, 2025 at the City Council Special Meeting.

Group 4 - Historical Workplan Items
A list of all historical workplan items completed, postponed indefinitely, or withdrawn since September 2019 are presented as Group 4 in Attachment (c). Since the last priority session, four workplan items were moved to Group 4.
o Main Street Flooding at Library. A consultant completed assessment of the flooding in all 2025 and provided a feasibility study of potential improvements to address the flooding issue that ranges between $2.6M to $2.8M. Unfortunately, the City doesn’t have sufficient funding to implement these improvements at the time, but staff will continue to explore opportunities for funding and partnership.

Staff will continue to perform preventative maintenance prior to anticipated storm events to minimize the impact to the area which has been successful.

o Careers with the City of Milpitas Open House (aka Job Fair): This scope was changed to small business workshop and subsequently withdrawn on November 4, 2025.

o Feasibility Study for Night Market/Food Trucks on Main Street: This priority was incorporated into the Main Street Revitalization priority.

o Evaluate reopening the childcare center with a non-profit organization running the center: Costs for conversion of Milpitas Community Center and Sal Cracolice Recreational Facility to support licensed childcare were presented during the FY 2025-26 budget process but not funded. Funding is not available for these conversions from a capital or operational standpoint.

POLICY ALTERNATIVES:

Not applicable.

FISCAL IMPACT:

For the Group 1A items, annual ongoing and one-time costs are summarized in the table in the analysis section of this report. Based on Council direction, staff will consider prioritized items that require new funding as part of a future budget process.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This item is not a Project under CEQA in accordance with CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption) as it can be seen with certainty that a general discussion of funding priorities by the City

Council will not have a significant effect on the environment. Further, the item is also not a Project pursuant to CEQA Guidelines Section 15378(b)(4) as it is a government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Although the use of funding will be discussed, any project scope and potential environmental analysis would be speculative at this time, and future environmental analysis will be conducted for the potential projects prior to the City making any commitment or approval of any project.

ATTACHMENTS:
(a) List of Councilmembers Workplan Item Requests
(b) Group 1A Workplan Items City Council Referral Forms - C1: Review the existing policy to grant the City Council authority to approve or deny massage facilities and alcohol and beverage control (ABC) licenses.

Attachment A: City Council Briefing Massage Establishments Permitting Process Attachment B: City Council Briefing Alcohol Sales Permitting Process - C2: Consider policy or program fentanyl use.
- C3: Review the City Commissions names and potential renaming. - C4: Revisit 2-3 day street fair proposal during FIFA. - C5: Place billboard at the Sports Center to inform community about events and activities. - C6: Explore the creation of small parks in neighborhoods without them (N. Park Victoria and Vasona Park near Berryessa Road).
- C7: Explore use of public funds to advertise restaurants on VTA bus shelters, etc. during Super Bowl. - C8: Consider an "Adopt a Drain" program to engage community members and students. - C9: Explore a Friendship City.
(c) List of Historical Completed, Postponed Indefinitely, Deferred or Withdrawn Items

Attachment 1
List of Councilmembers Workplan Item Requests
No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details
Group 1A – New Items that Have Not Been Prioritized
Ordinances and Policies
C1
Review the existing policy to
grant the City Council
authority to approve or
deny massage facilities and
alcohol and beverage
control (ABC) licenses
Carmen
Montano 2/5/2026 No Yes Police /
Planning
Governance and
Administration Not prioritized. See Council referral form.

C2
Review City Council Policy -
Prioritization of Additional
Workplan Items Process
Evelyn Chua 11/18/2025 No Yes City Manager Governance and Administration Not prioritized. See Council referral form.

C3
Review the City
Commissions names and
potential renaming
Carmen
Montano 11/18/2025 No Yes City Clerk Governance and
Administration Not prioritized. See Council referral form.

Projects and Programs
C4
Revisit 2-3 day streetfair
proposal during FIFA -
$300K from one-time funds
William Lam 1/13/2026 No Yes
Recreation &
Community
Services
Economic
Development &
Job Growth
Not prioritized. See Council referral form.

C5
Place billboard at the Sports
Center to inform community
about events and activities
Carmen
Montano 10/21/2025 No Yes
Recreation &
Community
Services
Community
Wellness & Open
Space
Not prioritized. See Council referral form.

C6
Explore the creation of small
parks in neighborhoods
without them such as the
area of N. Park Victoria at
Nicklaus Ave.

Carmen
Montano 10/21/2025 No Yes
Recreation &
Community
Services
Community
Wellness & Open
Space
Not prioritized. See Council referral form.

C7
Explore use of public funds
to advertise restaurants on
VTA bus shelters
Carmen
Montano 11/18/2025 No Yes City Manager
Economic
Development &
Job Growth
Not prioritized. See Council referral form.

Attachment 1
List of Councilmembers Workplan Item Requests
C8
Consider an "Adopt a Drain"
program to engage
community members and
students.

Hon Lien 12/16/2025 No Yes Public Works Environment Not prioritized. See Council referral form.

Miscellaneous
C9 Explore a Friendship City Carmen
Montano 11/18/2025 No Yes City Manager
Economic
Development &
Job Growth
Not prioritized. See Council referral form.

Group 1B - New Items That do not need to be Prioritized < 4 Hours Staff Time C10 Council vacancy process Evelyn Chua 3/3/2026 No No City Attorney Governance and Administration In Progress
Can be absorbed withing current staffing workplan.

Review the City’s ordinance for filling a City Council
vacancy when a member does not complete a term
to ensure it is current and consistent with state law.

Staff will bring forward an item to the City Council in April or May 2026.

C11 International Women’s
Month Recognition Evelyn Chua 3/3/2026 No No City Clerk Governance and Administration In Progress Completed at the March 17, 2025 Council meeting.

C12 Council apparel William Lam 2/3/2025 No No City Manager Governance and Administration In Progress
Purchase jackets, tshirts, and caps/hats for
Councilmembers to wear at conferences and events.

This will be absorbed within the existing budget.

Staff is working on options to be presented to
Councilmembers in April 2026.

C13 Monthly report for all
overtime hours William Lam 3/17/2026 No No City Manager Governance and Administration In progress
Staff will work on this request with a modified
monthly report expected to be provided beginning
in Spring 2026.

C14 List of all contracts William Lam 3/17/2026 No No Finance Governance and Administration In progress Staff to provide an informational report with a list of all consultants by Spring 2026.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
Group 2 - Items that are prioritized, currently underway and/or already included in staff's workload C15
Evaluate the Affordable
Housing Ordinance and
agreements with developers
to ensure preservation of
housing affordability
policies.

Gary
Barbadillo 1/13/2026 No No Housing Neighborhoods &
Housing
This item does not need to be prioritized. This item
is already on the priority list so ongoing work
associated with this item will be added to the
existing priority.

C16 FIFA events and small
business promotion Full Council 12/2/2025 Yes Yes Economic Development
Economic
Development &
Job Growth
In Progress
The Taste of Milpitas event is scheduled June 20,
2026 at the Civic Center, Community Center, and
City Hall Rotunda, featuring food and artisan
vendors, live entertainment, family activities, and
potentially World Cup match broadcasts. The event
is free and is projected for up to 2,000 attendees
(Civic Center capacity).

C17 Main Street Revitalization
Main St.

Subcommitt
ee
12/2/2025 Yes Yes Economic
Development
Economic
Development &
Job Growth
In Progress
Staff has developed presented several options for
spending that will be presented to council in
Spring/Summer 2026. Staff will confirm the
feasibility of the options considered and ensure
alignment with the Sense of Place study.

Additionally, staff will invite the Milpitas Historic
Downtown Business Association to the next ad-Hoc
Main St Subcommittee.

C18 Expand Emergency Motel
Stay Evelyn Chua 12/2/2025 Yes Yes
Recreation &
Community
Services
Neighborhoods &
Housing In Progress
Program continues as normal. Budget appropriation
allows for additional stays if needed, and ongoing
funding outside of the housing fund. 12/2/25 -
Council prioritized $100K to fund a 2-4 year program
of emergency motel stays for the unhoused.

C19
Storefront and Crime
Prevention Business
Initiative
Carmen
Montano 11/4/2025 No Yes Economic
Development Public Safety In Progress High
Priority
3/4/26 - Program scope development in progress for
presentation to council in 2026. 12/2/25 - Council
prioritized $100K and ranked as high priority. Staff
working on proposal to be approved by Council.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C20 Council Special Events Fund
Carmen
Montano /
Evelyn Chua
12/2/2025 No No City Manager Governance and
Administration In Progress Important
Staff prepared draft polic administative policy which
is under final revview. Council prioritized on 11/4/25
and approved allocation of $10K on 12/2/25. In the
meantime, staff have implemented this draft policy.

C21 Ring Doorbell Neighborhood
Initiative Evelyn Chua 8/12/2025 No Yes Police Public Safety In Progress The recommendations and workplan were
presented to City Council on Mar. 17, 2026. Council
prioritized on 11/4/25 and approved $60K on
12/2/25.

C22 ADU Permit Subsidy Full Council 11/4/2025 No Yes Building Neighborhoods & Housing On Going
Roughly $130K in Community Investment Funds
remains in the ADU Incentive Program, and the
program was reactivated on 1/1/2026 after City
Council prioritized it. As of March 30, 2026, staff
worked with 17 applicants under this program: 2
building permits issued and ready for construction, 5
approved pending permit issuance, 10 in plan
review.

C23
Update mural program
policy for all commissioners
to have input
Carmen
Montano 8/19/2025 No Yes
Recreation &
Community
Services
Community
Wellness & Open
Space
In Progress Nice to
Have
Mural Policy edits reviewed by the Arts Commission
at their January 26 meeting and recommended for
City Council final consideration/approval by early
summer 2026.

C24
Feasibility to expand
Milpitas SMART services to
San Jose International
Airport and San Jose
Regional Hospital (one-way
only)
William Lam 8/12/2025 No Yes Planning Transportation &
Transit In Progress High
Priority
Council prioritized on 11/4/25 and ranked as high
priority. RideCo has analyzed costs and impacts to
service. An information memo was submitted to the
City Council in March 2026 with the pricing options.

C25 Strategic Land Acquisition
Revenue Reserve
Staff
Recommend
ation
11/4/2025 No No Economic
Development
Economic
Development &
Job Growth
In Progress High
Priority
Council prioritization on 11/4/25 and approved
allocation of $200,000 on 12/2/25. This funding will
remain in reserve until a potential land purchase
option is identified.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C26
Consider support of a
policy/program regarding
fentanyl
Gary
Barbadillo 2/18/2025 No Yes Fire / City
Attorney
Neighborhoods &
Housing Not Started Important
2/17 update: Fire is seeking additional clarification
and guidance regarding what the Council would like
to achieve relative to a fentanyl "policy". Staff to
discuss at a future Councilmember briefing to fine
tune the topic Currently, the City of Milpitas is
experiencing a low occurence of fentanyl incidents
and meets or exceeds operational and educational
practices. Funding may be needed depending on
Council's direction. Council prioritized on 11/4/25.

C27 Temporary Police Satellite
Office on South Main Street
Carmen
Montano 2/18/2025 No Yes
Public Works
with Police
input
Governance &
Administration Scheduled Nice to
Have
A condition assessment has been completed with
estimated repair costs, however the portion of any
tenant improvements has not begun. Given the
existing workload, Public Works will fthis start this
project towards the latter part of 2026.

Construction will take 9-12 months to complete. A
satellite police office is planned for inclusion in the future request for proposals for development of the
Main Street properties into housing. Council
prioritized on 11/4/25 and approved allocation of
$310K on 12/2/25.

C28 Milpitas Youth Force
Summer Job Program
Carmen
Montano 12/2/2025 Yes Yes
Recreation &
Community
Services
Economic
Development &
Job Growth
In Progress
Council approved $80,000 on 12/16/25 to fund
appx. 20 youth to participate in the summer
program (appx. $2K per student per summer for 2
summers). Applications accepted through March 24,
2026 for high school students ages 16-18. Weeklong
training June 15, and work from June 22 through
August 7, 2026.

C29
Distribute info memo on
how to manage projects to
avoid cost increases
Gary
Barbadillo 4/1/2025 No No City Manager Governance and
Administration Not Started This will be an info memo or framework on project management.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C30 Citywide pickleball site
review
Full Council
direction 5/20/2025 No Yes
Recreation &
Community
Services
Community
Wellness & Open
Space
In Progress
Staff from Public Works and Recreation &
Community Services are developing a workplan for
this analysis of public and private land and to
present initial findings to Council in spring/summer
2026.

C31 Evaluate citywide overtime
usage
Gary
Barbadillo 3/4/2025 No Yes City Manager Governance &
Administration In Progress
A specific report on Public Safety Overtime usuage is
near completion by a consultant and will be
provided to the City Council in early April 2026.

Additionally, a summary of annual overtime hours
by all City Departments will be provided to the City
Council in April 2026.

C32
Evaluate City reserve
policies (review waterfall
efficacy)
Compare City reserve
policies across regional
comparitors
Evelyn Chua 2/18/2025 No Yes Finance Governance and
Administration In Progress
A discussion of reserves will be included as part of
the budget presentations to the City Council during
Fiscal Year 2025-2026.

C33 Evaluate hours of service for
the Milpitas Food Pantry
Carmen
Montano 9/3/2024 No Yes City Manager Neighborhoods &
Housing In Progress
Staff are continuing to perform analysis on this
situation. The operator has indicated that they do
not have plans to increase their hours, even if the
City increases the rent. Notice of default sent
8/18/25 for operator to provide proof of business
license and County Environmental Health approvals
by 8/22/25. Planning temporary use permit is
required prior to issuance of a business license.

Planning is waiting for operater to provide
additional information; staff feedback sent 12/5/25.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C34 Escuela Parkway Traffic
Safety Review
Carmen
Montano 5/7/2024 No Yes Public Works Transportation &
Transit In Progress
Design consultant completed existing conditions
evaluation of the corridor and has provided a draft
memo of their findings along with conceptual design
for traffic calming and roadway improvements. City
staff has worked with the PD to improve Cross
Guarding procedures to assist with the flow of traffic
and presented the findings and possible mitigation
improvements to the Transportation Subcommittee
on 11/19/25 and MUSD on 1/9/26. Staff is working
on a workplan for public outreach and circulation
and safety improvements of the corridor that is
anticipated to be completed early spring. The
implementation of workplan is anticipated to be
completed by the end of the year.

C35 Affordable Housing
Ordinance Review
Carmen
Montano 12/5/2023 No Yes City Attorney Neighborhoods &
Housing On Hold
This project has been delayed due to the vacancy of
the Housing Official position and the limited
capacity in the City Attorney's Office. Additional
work needs to be done in the draft guidelines to
assist developers in implementing our affordable
housing ordinance.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C36
Look into possibility of
senior citywide discount
from certain Milpitas
businesses
Gary
Barbadillo 2/7/2023 No Yes City Manager
Community
Wellness & Open
Space
On Hold
This priority item is on pause. In February and June
2025, Councilmembers were individually briefed on
business survey results regarding a proposed
mandatory senior discount for certain industries.

Staff also conducted additional outreach to 40+
businesses to gather further input. Support was
stronger among larger/franchised businesses, while
small businesses were divided. Small business
owners expressed concerns about bearing the risk
and cost without compensation, especially with the
rising food (restaurants) and insurance costs. Small
businesses indicated a preference for a volunteer
participation approach.

C37 Main Street Infrastructure
Projects
Carmen
Montano 2/28/2023 No Yes Public Works Transportation &
Transit In Progress
The City received federal funding of $500k for street
light and traffic signal improvements along Main
Street between Great Mall Parkway to Carlo Street.

Unfortunately, the amount of earmark was a portion
of the City’s $3M request which is not enough to
implement the desired improvements.
1/23/26 Update: Staff submitted a modified
workplan to MTC, and they approved the plan to
upgrade the traffic equipment of five signalized
intersections that aligns with the intent of the
earmark funding request submission in Summer
2025. Staff is now working with Caltrans on
approvals, which is anticipated to be complete in
early spring. After, staff will solicited a design firm to complete construction documents to obligate the
funding by Sept. 2027, according to the federal
guidelines. The federal government recently passed
a bill to allocate $250,000 in federal funding to
Milpitas for safety improvements - streetlights and
signal improvements along Main Street.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C38
Incorporate mural art on
Great Mall Parkway on the
VTA owned Light rail pillars
Carmen
Montano 11/16/2021 No Yes
Recreation &
Community
Services
Community
Wellness & Open
Space
In Progress
Project stakeholder group met on February 18, 2026
and selected the finalist. Art Commission reviewed
the finalist submission and provided comments for
artist consideration. Staff has notified the finalist
and will enter into agreement during summer 2026,
with anticipated mural completion by fall 2026 for a
mural art at Great Mall Parkway and McCandless
Drive/Fairlane Drive.

C39 Library: improved security
and maintenance
Carmen
Montano 12/2/2025 Yes Yes Public Works Neighborhoods &
Housing On Going
12/2/25- Council prioritized $150,000 for one-year
library security enhancement ($100K security
services + $50K maintenance and enhancements). A
one-year security contract for $105k was executed
effective February 1, 2026 through January 31,
2027. The remaining $45k have yet to be spent for
additional perimeter security and maintenance
needs.

C40 Park Improvement Grant
Match
Carmen
Montano 12/2/2025 Yes Yes Public Works
Community
Wellness & Open
Space
In Progress
12/2/25 - Council prioritized $200K in matching
funds to support potential future grant applications
for a park project.

C41 Analysis of permit process Evelyn Chua 11/19/2024 No Yes City Manager (Hanson Hom)
Economic
Development &
Job Growth
In Progress
3/10/26: A work program with target completion
dates to implement the Priority Action Plan has
been prepared and is being reviewed by staff and
will be completed in Summer 2026.

C42 Explore Business License Tax
Reform Evelyn Chua 10/1/2024 No Yes City Manager Governance & Administration In Progress
Work is underway to determine whether a ballot
measure on Business License Tax will be part of the
November 2026 election.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
Group 3 – items that have been completed, postponed indefinitely, deferred, or withdrawn since the last City Council update in May C43
Feasibility of installing
defibrillators within City
facilities
Gary
Barbadillo 10/28/2025 No No Fire
Community
Wellness & Open
Space
Completed
All Automated External Defibrillators (AED) in the
City’s facilities have been replaced. An additional
defibrillator is added at the Bob McGuire facility,
bringing the total to 18 AEDs.

C44
Small wireless
telecommunication facility
town hall or community
forum
Carmen
Montano 11/18/2025 No Yes City Manager Governance and
Administration Completed Virtual meeting held 11/10/25 and Town Hall held 12/9/25.

C45
Hillview Stakeholders
Meetings (formerly called
crime statistics on the
Homekey project)
Evelyn Chua 6/7/2022 No Yes City Manager's
Office
Neighborhoods &
Housing Completed
Staff is continuing to meet with the stakeholder
group including a meeting at the end of 2025.

C46
Revise municipal code to
include Animal Cruelty
guidelines for additional
animals such as horses, cats,
etc.

Evelyn Chua 9/3/2024 No Yes City Attorney Governance &
Administration Withdrawn Withdrawn at the 11/4/25 Council meeting.

C47
Look into implementing a
workshop for small
businesses on the bidding
process for projects in the
city.

Evelyn Chua 8/9/2022 No Yes
Economic
Development
and Finance
Economic
Development &
Job Growth
Withdrawn
Withdrawn at the 11/4/25 Council meeting. Staff is
incorporating a "Doing Business with the City"
workshop in May 2026 as part of their existing
workplan.

C48
Proclamation to the sister
city, Dagupan that
recognizes its relationship
with the City of Milpitas and
for hosting Vice Mayor.

Gary
Barbadillo 8/19/2025 No No Economic
Development
Governance and
Administration Completed Staff presented proclamation at the 11/18/25 Council meeting.

C49
Offsite workshop in October
2025 to discuss each
member of city council's
priorities
William Lam 8/19/2025 No Yes City Manager Governance and Administration Completed Completed at the 10/2/25 and 11/4/25 City Council meetings.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C50
Revise Milpitas City Council
Code of Conduct regarding
electronic devices
William Lam 4/1/2025 No No City Clerk Governance and
Administration Completed Completed at the 9/2/25 City Council meeting.

C51
Boy Scouts presenting the
colors and pledge of
allegiance at Council
meetings
Evelyn Chua 4/16/2025 No Yes City Clerk Governance and
Administration Completed
Completed. Staff have been scheduling troups once
a month for six month intervals. The first
presentation took place on August 19, 2025.

C52 Create community concert
choir Evelyn Chua 4/1/2025 No No
Recreation &
Community
Services
Community
Wellness & Open
Space
Completed
Item was approved for funding during the May 13,
2025 Operating Budget Study Session. Staff began
the formal recruitment for the Choir Director and
Accompanist in August 2025.

C53 Add entertainment zone to
revitalize Main St.

Carmen
Montano 3/4/2025 No Yes Planning
Economic
Development &
Job Growth
Completed
11/18/25, Council adopted Ordinance N. 38.859
approving zoning text and zoning map amendment
for the Gateway-Main St. Specific Plan with the
addition of "Entertainment District" within the Plan.

C54
Main Street Movie Night
(formerly named
International Festival)
Hon Lien 10/3/2023 No Yes
Recreation &
Community
Services
Community
Wellness & Open
Space
Completed
This one-time free movie night was held July 18,
2025 at the Tom Evatt Park. Cultural shorts movies
were presented, along with cultural performances.

The Milpitas Historic Downtown Business
Association also participated.

C55 Explore increasing stipend
for planning commission
Gary
Barbadillo 4/16/2024 No Yes Planning Neighborhoods &
Housing Completed
Item was presented as an option for City Council to
fund during the Fiscal Year 2025-2026 budget
process and not funded.

C56
Review sources of funds for
library name and return to
City Council with
alternatives.

Gary
Barbadillo 9/3/2024 No No
Recreation &
Community
Services
Community
Wellness & Open
Space
Completed Completed. A dedication event was held on July 19, 2025.

C57 Pickleball Pilot Project ? 2/28/2023 No Yes
Recreation &
Community
Services
Community
Wellness & Open
Space
Completed Staff recommendation was presented to the City Council at the May 20, 2025 meeting.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
C58
Explore new ordinance for
assessory dwelling units
(ADUs) to allow
condominium conversions
Evelyn Chua 8/13/2024 No Yes Planning
Economic
Development &
Job Growth
Completed An info memo with pros/cons and policy decision was presented to the City Council.

C59
Review flight paths over
Milpitas due to noise
concerns
Carmen
Montano 9/3/2025 No Yes City Manager Environment Withdrawn Withdrawn at the 11/4/25 Council meeting C60
Revise Youth Scholarship
Policy to expand eligibility
criteria
Carmen
Montano No
Recreation &
Community
Services
Economic
Development &
Job Growth
Deferred Not prioritized at the 11/4 Council meeting.

C61 Agendize who is the acting
city attorney
Gary
Barbadillo 10/21/2025 No City Manager Governance and
Administration Withdrawn
Requested during Announcements on 10/21 and
majority voted to add. Withdrawn on 10/24/25
Council special meeting.
(1) Staff's recommendations are based on Council requests and feedback. (2) High Priority = impacts health, safety or revenue); Important =positive impact on the community but can be postponed; Nice to Have = not necessary. At the December 2, 2025 City Council prioritization meeting, the Milpitas City Council ranked items by three categories.

No. Topic Requested
By
Date
Requested
Funded at a
priority session
but not
through
Council
prioritization
process
(1)
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Status
Dec. 2,
2025
Council
Ranking (2)
Mar. 2026
Progress Details

Attachment 1
List of Councilmembers Workplan Item Requests
1 = One-time Funding Available
2 = Aligned to projects with funding/partial funding
3 = Unfunded and not resourced
4 = not viable
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s)
Funding (1-4 - see
definitions above) Brief Description
Group 5 – New Items received from Council (September 8, 2025) 1 Police Patrol William Lam 9/8/2025 Yes Police Public Safety Add three additional patrol vehicles driven by "low cost/volunteering" drivers.
2 Police Reporting William Lam 9/8/2025 Yes Police/IT Public Safety Create/implement online police report system to track status of reports Police Reporting William Lam 9/8/2025 Yes Police/IT Public Safety Add option for reporting party to upload photos or videos to police reports submitted online
Police Patrol William Lam 9/8/2025 Yes Police Public Safety Install AI cameras to patrol cars to detect issues such as stolen vehicles, potholes, cracked roads, trees on roadways, etc.
3 Build Hospital William Lam 9/8/2025 Yes Police Economic Development & Job
Growth
Build a hospital in Milpitas
4 SMART Program
enhancements/fiscal
impact
William Lam 9/8/2025 Yes Police Public Safety Study feasibilty to use autonomous vehicles for SMART program instead of human drivers
5 Traffic Signal
Synchronization
William Lam 9/8/2025 Yes PW Transportation &
Transit
Synchronize traffic signals on Landess and Dixon Landing in addition to Calaveras
6 MAP Program
Enhancement
William Lam 9/8/2025 Yes Recreation &
Community
Services
Community Wellness
& Open Space
Explore a better discount for senior citizen residents
7 MyMilpitas William Lam 9/8/2025 Yes PIO/PW/IT Governance and Administration
Improve outreach and communication with residents.
8 Organizational Culture William Lam 9/8/2025 Yes CMO Governance and Administration
Effect organizational culture change to set example for other local cities. 9 Fiscal Strategy William Lam 9/8/2025 Yes CMO Governance and Administration
Control City Expenditures

Attachment 1
List of Councilmembers Workplan Item Requests
Tiers
1 = One-time Funding
2 = Aligned to projects with funding/partial funding
3 = Unfunded or not resourced
4 = not viable
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Tiers (1-4 - see definitions above)
Sept. 2025
Brief Status Update
Group 1 – New Items that have not been prioritized
Ordinances and Policies
1 Change in mural program
policy for all
commissioners to have
input
Carmen
Montano
8/19/2025 Yes Recreation &
Community
Services
Community Wellness
& Open Space
2 New item, update pending
2 Revise Youth Scholarship
Program policy to include
eligibility for
homeschooled and private
school students
Carmen
Montano
6/17/2025 Yes Recreation &
Community
Services
Community Wellness
& Open Space
1 New item, update pending
Projects and Programs
3 Research and feasibility to
distribute wireless security
cameras similar to the City
of San Leandro's program
Evelyn Chua 8/12/2025 Yes Police Public Safety 1 New item, update pending 4 Feasibility to expand
Milpitas SMART services to
San Jose International
Airport
William Lam 8/12/2025 Yes Planning Transportation &
Transit
1 New item, update pending
Miscellaneous

Attachment 1
List of Councilmembers Workplan Item Requests
5 Proclamation to the sister
city, Dagupan that
recognizes its relationship
with the City of Milpitas
and for hosting Vice
Mayor.

Gary
Barbadillo
8/19/2025 No Office of
Economic
Development
Governance and
Administration
NA New item, update pending
6 Offsite workshop in
October 2025 to discuss
each member of city
council's priorities
William Lam 8/19/2025 Yes City Manager Governance and
Administration
NA New item, update pending
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Tiers (1-4 - see definitions above)
Sept. 2025
Brief Status Update

Attachment 1
List of Councilmembers Workplan Item Requests
Group 2 - Items that are currently underway and/or already included in staff's workload 7 Boy Scouts presenting the
colors and pledge of
allegiance at Council
meetings
Evelyn Chua 4/16/2025 City Clerk Governance and
Administration
NA Staff is scheduling troups once a month for six month intervals. The first presentation took place on August 19, 2025.
8 Revise Milpitas City
Council Code of Conduct
regarding electronic
devices
William Lam 4/1/2025 No City Clerk Governance and
Administration
NA Staff will bring forward an agenda report on September 2, 2025 to discuss revisions to the Code of Conduct through the Council Handbook. 9 Distribute info memo on
how to manage projects to
avoid cost increases
Gary
Barbadillo
4/1/2025 No City Manager Governance and
Administration
NA This will be provided to the City Council during September 2025. 10 Create community concert
choir
Evelyn Chua 4/1/2025 No Recreation &
Community
Services
Community Wellness
& Open Space
2 This item was approved for funding during the May 13, 2025 Operating Budget Study Session. Staff began the formal recruitment for the Choir Director and Accomanist in August 2025.
11 Citywide pickleball site
review
full council
direction
5/20/2025 yes Recreation &
Community
Services
Community Wellness
& Open Space
3 Staff from Public Works and Recreation & Community Services are developming a workplan for this analysis.
12 Evaluate citywide overtime
usage
Gary
Barbadillo
3/4/2025 Yes CMO Governance &
Administration
2 Analysis of these items will be included in the ongoing organizational assessment work and the upcoming Fiscal Year 2026-2027 budget process 13 Evaluate City reserve
policies (review waterfall
efficacy)
Compare City reserve
policies across regional
comparitors
Evelyn Chua 2/18/2025 Yes Finance Governance and
Administration
NA A discussion of reserves will be included as part of the budget presentations to the City Council during Fiscal Year 2025-2026.
14 Consider support of a
policy/program regarding
fentanyl
Gary
Barbadillo
2/18/2025 Yes City Attorney's
Office
Neighborhoods &
Housing
3 Additional work not yet started.

No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Tiers (1-4 - see definitions above)
Sept. 2025
Brief Status Update

Attachment 1
List of Councilmembers Workplan Item Requests
15 Add entertainment zone to
revitalize Main St.

Carmen
Montano
3/4/2025 Yes Planning Economic
Development & Job
Growth
2 Consultant will incorporate an "Entertainment District" in the Gateway-Main St. Specific Plan. Public Hearing scheduled in October 2025 for Plan adoption. 16 Police Satellite Office on
South Main Street
Carmen
Montano
2/18/2025 Yes Housing Governance &
Administration
2 A satellite police office is planned for inclusion in the future request for proposals for development of the Main Street properties into housing.

Additionally, staff is researching whether an interim office can be provided through upgrades of the City's existing buildings and/or leasing of a commercial space; 9/15: Broker of The Edge (753 Montague Expy) is requesting the City to present a best offer for either a 2K sqft or 1,469 sqft space.
17 Revise municipal code to
include Animal Cruelty
guidelines for additional
animals such as horses,
cats, etc.

Evelyn Chua 9/3/2024 Yes City Attorney's
Office
Governance &
Administration
3 Initial research of alternatives has occurred and this work is temporarily on hold pending identification of resources.
18 Evaluate hours of service
for the Milpitas Food
Pantry
Carmen
Montano
9/3/2024 Yes City Manager's
Office
Neighborhoods &
Housing
NA Staff has had several discussions with the operator of the MIlpitas Food Pantry. The operator has indicated that they do not have plans to increase their hours, even if the City increases the rent. Staff are continuing to perform analysis on this situation. Notice of default sent 8/18/25 for tenant to provide proof of business license and County Environmental Health approvals by 8/22/25.
19 Escuela Parkway Traffic
Safety Review
Carmen
Montano
5/7/2024 Yes Public Works Transportation &
Transit
2 Design consultant completed existing conditions evaluation of the corridor and has provided a draft memo of their findings along with conceptual design for traffic calming and roadway improvements. City Staff is reviewing the draft memo and will provide feedback on which recommendations to move forward to the final report. The study is anticipated to be completed in the fall of 2025 and discussed with City Council in the winter of 2026.

No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Tiers (1-4 - see definitions above)
Sept. 2025
Brief Status Update

Attachment 1
List of Councilmembers Workplan Item Requests
20 Affordable Housing
Ordinance Review
Carmen
Montano
12/5/2023 Yes City Attorney's
Office
Neighborhoods &
Housing
NA This project has been delayed due to the vacancy of the Housing Official position. However, the City Attorney's Office has completed a full draft of guidelines to assist developers in implementing our affordable housing ordinance and it is currently being finalized pending review by City Departments and is expected to be completed by the end of the calendar year.
21 Look into possibility of
senior citywide discount
from certain Milpitas
businesses.

Gary
Barbadillo
2/7/2023 Yes City Manager's
Office
Community Wellness
& Open Space
3 This priority item is on pause.
22 Look into implementing a
workshop for small
businesses on the bidding
process for projects in the
city.

Evelyn Chua 8/9/2022 Yes City Manager's
Office/Economi
c Development
& Finance
Department
Economic
Development & Job
Growth
NA Staff is working on a small business development strategy that will be shared with the City Council for feedback in Fall 2025 which includes a number of items that are in place or will be implemented to support the small business community.
23 Main Street Infrastructure
Projects
Carmen
Montano
2/28/2023 Yes Public Works Transportation &
Transit
2 The City received federally earmarked funding of $500,000 for Street Light and Traffic Signal Improvements for five signalized intersections along Main Street. The evaluation of the existing conditions of the equipment was completed in mid-April. MTC notified the CIty that the project was included in Amendment 2025-13, which was approved by their Commission on June 25th. Federal approval is expected in August. According to the federal guidelines, the funding must be obligated by 2027. In addition, the City was selected to received federally earmarked funding of $250,000 for safety improvements along Main Street in 2025, however, the federal government has not passed a bill allocating this funding. Staff is evaluating various scopes of work on Main Street that could be implemented with this funding.

No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Tiers (1-4 - see definitions above)
Sept. 2025
Brief Status Update

Attachment 1
List of Councilmembers Workplan Item Requests
24 Main Street Flooding at
Library
Evelyn Chua 2/28/2023 Yes Public Works Transportation & Transit
NA Staff has been working with the Regional Water Board to obtain a permit allowing for the dredging and vegetation management of Ford Creek for some time and will continue this effort. Staff to summarize results of the consultant's assessment by end of September 2025.
25 Evaluate reopening the
childcare center with a
non-profit organization
running the center
Carmen
Montano
2/1/2022 Yes Recreation &
Community
Services
Community Wellness
& Open Space
3 Costs for conversion of Milpitas Community Center and Sal Cracolice Recreational Facility to support licensed childcare were presented during the FY 25-26 budget process but not funded. At this time this is on hold as funding is not available for these conversions from a capital or operational standpoint.
26 Hillview Stakeholders
Meetings (formerly called
crime statistics on the
Homekey project)
Evelyn Chua 6/7/2022 Yes City Manager's
Office
Neighborhoods &
Housing
NA Staff is continuing to meet with the stakeholder group, with the next meeting scheduled for end of 2025.
27 Incorporate mural art on
Great Mall Parkway on the
VTA owned Light rail pillars
Carmen
Montano
11/16/2021 Yes Recreation &
Community
Services
Community Wellness
& Open Space
2 SB 456 passed the Assembly Business and Professions Committee with a unanimous vote of 17 Ayes and 0 Noes on July 8th. SB 456 passed out of the Assembly Appropriations Committee on a 15-0 vote on August 20th. It is expected to go to the Governor for signature soon. The project will install murals on two pillars supporting the VTA Light Rail Line at Great Mall Parkway and McCandless Drive/Fairlane Drive. The release of the project scope to qualified artists is paused while SB456 makes its way through the State legislature.
28 Analysis of permit process Evelyn Chua 11/19/2024 Yes CMO (Hanson Hom)
Economic
Development & Job
Growth
2 Work on evaluating the City’s permit process has begun. An internal executive oversight team and workplan has been established. Interviews of City Councilmembers to receive feedback is underway
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Tiers (1-4 - see definitions above)
Sept. 2025
Brief Status Update

Attachment 1
List of Councilmembers Workplan Item Requests
29 Careers with the City of
Milpitas Open House (aka
Job Fair)
Evelyn Chua 11/19/2024 Yes Ecn. Dev. Governance &
Administration
3 City Staff is reviewing options to host this event by the end of 2025 and will provide further details to the City Council during the month of September. 30 Explore Business License
Tax Reform
Evelyn Chua 10/1/2024 Yes City Manager's
Office
Governance &
Administration
1 Works is underway to determine whether a ballot measure on Business License Tax reform will be part of the November 2026 election.

Group 4 – items that have been completed, postponed indefinitely, or withdrawn since the last City Council update 31 Feasibility Study for Night
Market/Food Trucks on
Main Street
Carmen
Montano
5/7/2024 Yes Office of
Economic
Development
Economic
Development & Job
Growth
2 The Office of Economic Development is exploring a partnership with Street Eats 209 for a pilot food truck park on a Main Street parcel in Spring 2026. 32 Main Street Movie Night
(formerly named
International Festival)
Hon Lien 10/3/2023 Yes Recreation &
Community
Services
Community Wellness
& Open Space
1 This one-time free movie night was scheduled July 18, 2025 at the Tom Evatt Park. Cultural shorts movies were presented, along with cultural performances prior to the movie. The Milpitas Historic Downtown Business Association also participated.
33 Explore increasing stipend
for planning commission
Gary
Barbadillo
4/16/2024 Yes Planning Neighborhoods &
Housing
3 This was presented as an option for City Council to fund during the Fiscal Year 2025-2026 budget process and not funded so is being marked as completed.
34 Review sources of funds
for library name and
return to City Council with
alternatives prior to the
next annual budget
process
Gary
Barbadillo
9/3/2024 No Recreation &
Community
Services
Community Wellness
& Open Space
A dedication event was held on July 19, 2025.
35 Pickleball Pilot Project 2/28/2023 Yes Recreation & Community
Services
Community Wellness
& Open Space
3 Staff recommendation was presented to the City Council at the May 20, 2025 meeting.
36 Explore new ordinance for
assessory dwelling units
(ADUs) to allow
condominium conversions
Evelyn Chua 8/13/2024 Yes Planning Economic
Development & Job
Growth
NA An info memo with pros/cons and policy decision was presented to the City Council so this item is being marked as completed at this time.

No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Council Priority
Area(s) Tiers (1-4 - see definitions above)
Sept. 2025
Brief Status Update

ATTACHMENT B

Group 1A Workplan Items City Council
Referral Forms

- C1: Review the existing policy to grant the City Council authority to approve or deny massage facilities and alcohol and beverage control (ABC) licenses.

Attachment A: City Council Briefing Massage Establishments Permitting Process Attachment B: City Council Briefing Alcohol Sales Permitting Process - C2: Consider policy or program fentanyl use.
- C3: Review the City Commissions names and potential renaming. - C4: Revisit 2-3 day street fair proposal during FIFA. - C5: Place billboard at the Sports Center to inform community about events and activities . - C6: Explore the creation of small parks in neighborhoods without them (N. Park Victoria and Vasona Park near Berryessa Road).
- C7: Explore use of public funds to advertise restaurants on VTA bus shelters, etc. during Super Bowl.
- C8: Consider an "Adopt a Drain" program to engage community members and students. - C9: Explore a Friendship City.

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

ORDINANCES AND POLICIES
Item C1
Review the existing policy to grant the
City Council authority to approve or
deny massage facilities and alcohol and
beverage control (ABC) licenses
Carmen Montano
Lead Department/Office Supporting Department(s)/Office(s) Police and Planning City Attorney
Council Priority Areas Estimated Completion Date Estimated Cost Governance and Administration TBD
Funding Needed
None
Description of Required Work Effort
Staff prepared and provided two separate documents outlining the existing approval processes for (1) massage facilities and (2) alcohol and beverage control licenses. Each document clearly describes the current procedural steps, responsible departments, review timelines, applicable regulations, and any required permits or inspections associated with the approval process.

These documents are presented as Attachments A and B to this referral.

Current Status Update
A Council information memorandum with further detail on these items is being prepared and will be shared by mid-April.

Council Clarification/Further Direction Requested
If this item is prioritized, staff would seek City Council feedback regarding specific concerns that they may have with the approval of massage facilities and/or ABC licenses so that staff could focus additional research on those specific areas of concern.

Other Considerations

City Council Briefing
Massage Establishments Permitting Process
March 12, 2026

Background
Milpitas Municipal Code Section C.10.160 provides permitting and operational requirements for all massage establishments in the City. Key definitions include:

1. Massage Establishment. Any establishment having a fixed place of business where any person, firm, association, partnership, corporation, or other entity engages in, conducts, or carries on, or permits to be engaged in, conducted or carried on, any massage for compensation. Also includes, but is not limited to, any business providing off-premises massage services.

2. Massage Establishment, Accessory. An establishment that provides massage which is incidental to the primary business, where the owner of the primary business is responsible for the massage services and conduct of the massage technician(s) employed at the location.

Currently, there are approximately 10 massage establishments (standalone and accessory) operating within the City. 11 others are still in the process of securing all the necessary approvals to operate. A list of recently approved massage establishments is in the table below:

Business Name Address Date Approved
Ocean Day Spa 1767 Landess Ave. 6/22/20
J Spa 770 E. Capitol Ave. 2/16/22
Perfect Healing 490 Barber Ln. 9/20/22
Foot Lax 410 S. Main St. 2/15/24
Clear Lake 1766 Clear Lake Ave. 3/12/25
TBD 300 S. Abel St. 2/13/26
*Accessory massage establishments and changes to existing massage establishments are not included.

Analysis
Permitting Process
The permitting process for massage establishments, both as a primary and accessory use, in all zones in the City, is in the table below.

Zoning District Permitting
Residential Not allowed
Commercial Allowed with a Minor CUP (ZA approval) in the C2 and HS zones Mixed-Use • Allowed with a Minor CUP (ZA approval) in all zones • Allowed as an accessory use only with a Minor CUP (ZA approval) in all zones Industrial Allowed as an accessory use only with a Minor CUP (staff approval) in the M1, MP, BPRD zones
Metro Specific Plan • Allowed with a Minor CUP (ZA approval) in the MXD2-Metro and MXD3- Metro zones
• Allowed as an accessory use with a Minor CUP (staff approval) in the MXD2- Metro, MXD3-Metro, BPRD-R-Metro, and BPRD-Metro zones
Gateway Plan • Allowed with a Minor CUP (ZA approval) in all zones except AD-BP (CUP) • Allowed as an accessory use with a Minor CUP (staff approval) in all zones *ZA approval indicates that the Planning Director has approval authority

Accessory Use
Massage establishments are only allowed as an accessory use to relevant primary uses such as medical offices, medical clinics, chiropractor practices, acupuncture practices, physical therapy, fitness and athletic facilities, health care facilities, or accredited schools. Additionally, massage establishments as an accessory use within beauty salons, barbershops, or healing art practices are only allowed to provide massage services of the head, neck, shoulders, hands, and feet.

Comprehensive Zoning Ordinance Update Changes
The primary change in the permitting process as a result of the recent Comprehensive Zoning Ordinance Update, which was adopted by Council on September 2, 2025, is that massage establishments are now allowed in industrial zones as an accessory use only. Previously, no massage establishments of any kind were allowed in industrial zones. However, massage establishments in industrial zones must be accessory to and support a primary employment generating use such as an office.

Appeals and Modification, Revocation, or Suspension
In general, standalone massage establishments require review and approval by the Zoning Administrator, which has historically been fulfilled by the Planning Director. Massage establishments within other primary businesses require review and approval by staff. However, decisions by staff and the Zoning Administrator may be appealed to the Planning Commission, and decisions by the Planning Commission may be appealed to the City Council.

Furthermore, the Council, Planning Commission, or Director may initiate the review of a permit or approval for the purpose of deciding whether modification, revocation, or suspension of the permit or approval is needed. The Planning Commission or the City Council (when necessary) may then hold a public hearing and take appropriate action.

Review by Other Departments
Prior to approval of a Minor CUP, the applicant must obtain a Massage Establishment Permit from the Milpitas Police Department pursuant to MMC Chapter III-6 (Massage Establishments and Practitioners) to ensure the establishment will be operated in a safe manner. The Milpitas Police Department also reviews the Minor CUP application and applies necessary conditions of approval, such as, but not limited to:
• Massage establishment applicants meet with a detective to discuss permit requirements. The detective conducts a thorough review of the application once it’s submitted by the applicant. • Background checks are performed, and criminal convictions for certain crimes are cause for denial.
• Verify proof of massage malpractice insurance no less than $100,000.00 per licensed massage technician at the establishment up to a maximum of $500,000.00 • Massage services shall be provided or given only between the hours of 7am and 10pm. • Keeping of written records or all clients, services performed, and price of services (including gratuity), which are open to inspection by the Police Department, Code Enforcement staff, and City attorney.
• Treatment room doors shall always remain unlocked.
• At least one entrance door must remain unlocked at all times. • Exterior windows facing a public street or parking area must remain unobstructed and maintain visibility into the establishment.
• Every massage technician must be certified by the State and the certificate must be displayed in an open and conspicuous place on the premises.

The Milpitas Police Department maintains a close working relationship with members of the Santa Clara County Law Enforcement to Investigate Human Trafficking (LEIHT) Task Force. They assist us, and we assist them with investigations of criminal activity at establishments in the City. Sex workers identified as human trafficking victims are provided with resources.

The Milpitas Police Department also conducts undercover operations at massage establishments to verify compliance with the Municipal Code and State law. These are sensitive operations, and specific information, such as the number of operations, is intentionally not disclosed. There is a zero-tolerance approach for violations, which may result in citations or arrests.

Furthermore, following approval of the Minor CUP and Massage Establishment Permit, the applicant must obtain a business license and building permit for tenant improvements prior to operating. During the building permit process, the Planning Department reviews the building permit plans to ensure that all the conditions of approval of the planning entitlement are met.

Other Jurisdictions
The permitting requirements for neighboring jurisdictions is below:
• City of Fremont: Requires CUP (PC approval) for massage establishments where allowed (most commercial and mixed-use and some industrial zones, similar to Milpitas). • City of Santa Clara: Does not require a Planning entitlement but only a Massage Establishment Permit and business license to operate.
• City of San Jose: Treats massage establishments with certified therapists as a personal service, which is allowed by-right (no Planning entitlement required) in most commercial and mixed-use zoning districts.
• County of Santa Clara: Requires an administrative permit (ZA approval) for massage establishments where allowed ((most commercial and mixed-use and some industrial zones, similar to Milpitas).
• City of Sunnyvale: Does not require a Planning entitlement but only a Massage Establishment Permit and business license to operate.

While the level of review varies greatly from jurisdiction to jurisdiction, the highest level of review required for massage establishments is the Planning Commission for almost every jurisdiction in California.

Options
If the City Council desires to increase regulation of massage establishments, some policy options are below:

1. Require a CUP for all new standalone massage establishments, which would typically require Planning Commission approval, but could require City Council approval if desired.

2. Establish distance requirements between new standalone massage establishments or from sensitive land uses.

Staff Recommendation/Key Considerations
• Massage establishments bring in sales tax revenue for the City and are an appropriate land use in commercial and mixed-use zones that can contribute to the economic vitality of a neighborhood. • Employment generating land uses such as large offices or warehouses often provide massage services for their employees, which contributes to employee attraction and retention. • While massage establishments can be associated with criminal activity, the Milpitas Police Department issues Massage Establishment Permits and reviews Minor CUPs to ensure

establishments operate safely. The Milpitas Municipal Code provides a clear and structured process for regulating massage establishments and practitioners. The Police Department’s authority to review, inspect, and enforce these provisions supports public safety and regulatory compliance.

Based on these considerations, there are strong policy and operational reasons to maintain our current permitting process as written.
• Due to potential negative economic impacts of increased regulation of massage establishments and the strong safety and enforcement measures and protocols in place, staff recommends making no changes to the permitting process or regulations for massage establishments.

Currently the application fee for a Minor CUP to operate a new standalone massage establishment is $1,526. The typical approval timeline is approximately 3 months. Requiring a full CUP would increase the application fee by over $15,000 and increase the typical approval timeline by approximately 2 months.

City Council Briefing
Alcohol Sales Permitting Process
March 12, 2026

Background
Milpitas Municipal Code (MMC) Section C.10.050 provides permitting and operational requirements for standalone alcoholic beverage sales and MMC Section C.10.100.C provides permitting and operational requirements for alcohol service in conjunction with restaurants.

Key definitions include:

1. Alcoholic Beverage Sales. Any beverage sales use that includes the sale of alcoholic beverages for off- premise consumption. This includes retail sales of liquor, beer, wine, and spirits and can be combined with a retail sales establishment such as a grocery store or convenience store, or it can be a stand-alone liquor store of wine shop.

2. Bar or Nightclub. Businesses serving beverages for consumption on the premises as a primary use, including serving alcohol such as beer, wine, and spirits. Dancing and live entertainment may also be conducted within the establishment. This use does not include microbreweries. See “food preparation” for tasing rooms that are accessory and subordinate to a brewery, winery, or distillery.

3. Breweries, Distilleries, and Wineries. An establishment engaged in the brewing, distilling, and production of beer, wine, or other spirits. Tasting rooms that are accessory and subordinate to a brewery, winery, or distillery may be included in this use. This use does not include microbreweries.

4. Restaurant with Alcohol Service. Either a limited service restaurant that includes beer and wine service for on-site consumption and/or has a separate bar area; or a full service restaurant that includes liquor service for on-site consumption, and/or has a separate bar area.

Analysis
Permitting Process
The permitting process for Alcoholic Beverage Sales (off-site consumption) and Restaurants with Alcohol Service, both as a primary and accessory use, in all zones in the City, is in the table below.

Zoning District Permitting
Residential • Alcoholic Beverage Sales (off-site consumption) not allowed • Restaurants with Alcohol Service allowed with a CUP (PC approval) in the R3 zone and a Minor CUP (ZA approval) in the R4 zone
Commercial • Alcoholic Beverage Sales (off-site consumption) allowed with a CUP (PC approval) in all zones
• Restaurants with Alcohol Service allowed with a CUP (PC approval) in the CO zone and permitted by-right in all other zones
Mixed-Use • Alcoholic Beverage Sales (off-site consumption) allowed with a CUP (PC approval) in all zones
• Restaurants with Alcohol Service permitted by-right in all zones Industrial • Alcoholic Beverage Sales (off-site consumption) allowed with a CUP (PC approval) in the BPRD zone
• Restaurants with Alcohol Service allowed with a CUP (PC approval) in the M1, MP, and BPRD zones
Metro Specific Plan • Alcoholic Beverage Sales (off-site consumption) allowed with a CUP (PC approval) in the MXD2-Metro, MXD3-Metro, BPRD-R-Metro, and BPRD-Metro zones, except when located on the ground floor facing a public street designated as an Activity Street (permitted by-right)

• Restaurants with Alcoholic Service allowed with a CUP (PC approval) in all zones, except when located on the ground floor facing a public street designated as an Activity Street in the MXD2-Metro and MXD3-Metro zones (Minor CUP, staff approval)
Gateway Plan • Alcoholic Beverage Sales (off-site consumption) allowed with a CUP (PC approval) in all zones
• Restaurants with Alcoholic Service permitted by-right in all zones except AD-BP (CUP, PC approval, when an accessory use supporting a primary employment- generating use) and when not located on the ground floor facing a public street designated as a Retail Priority or Activity Street (CUP, PC approval) *ZA approval indicates that the Planning Director has approval authority

In general, Alcoholic Beverage Sales is prohibited in residential and most industrial zones and require a CUP in all other zones unless located along specific high activity streets intended for retail and entertainment. Meanwhile, the permitting for Restaurants with Alcoholic Service is less restrictive in most zones to encourage and facilitate economic development in line with General Plan policies.

Furthermore, Alcoholic Beverage Sales and Restaurants with Alcohol Service in the BPRD, BPRD-R-Metro, and BPRD-Metro zones must be accessory to and support a primary employment generating use such as an office.

Buffer from Sensitive Uses
One of the key changes in the regulation of alcohol sales as a result of the recent Comprehensive Zoning Ordinance Update, which was adopted by Council on September 2, 2025, is the establishment of minimum separation requirements. New liquor stores and wine shops (i.e., standalone alcoholic beverage sale uses) are required to be located a minimum of 500 linear feet from sensitive uses. The minimum distance is measured between the building where alcoholic beverages are sold and the closest property line of the sensitive use.

Sensitive uses include:
• Parks
• Childcare centers
• Large and family childcare homes
• Public and private schools
• Elderly and long-term care uses
• Residential care facilities
• Supportive and transitional housing

Appeals and Modification, Revocation, or Suspension
Alcoholic Beverage Sales and Restaurants with Alcohol Service are permitted by-right, allowed with a Minor CUP (staff or ZA approval), or allowed with a CUP (PC approval) depending on the type of alcohol sales and location.

However, decisions by staff and the Zoning Administrator may be appealed to the Planning Commission, and decisions by the Planning Commission may be appealed to the City Council.

Furthermore, the Council, Planning Commission, or Director may initiate the review of a permit or approval for the purpose of deciding whether modification, revocation, or suspension of the permit or approval is needed. The Planning Commission or the City Council (when necessary) may then hold a public hearing and take appropriate action.

Review by Other Agencies and Departments
The California Department of Alcohol Beverage Control (ABC) regulates the licensing, sale, and service of alcoholic beverages. An ABC license is required for all alcohol sales in addition to any local permits. Following the approval of a local permit, applicants must receive approval from ABC prior to operation. Upon submittal of an application to ABC, ABC also refers the application to local jurisdiction to confirm all required permits are obtained prior to approving the application. Furthermore, ABC imposes various requirements in addition to conditions of approval from local jurisdictions.

The Milpitas Police Department reviews all use permits and imposes conditions of approval to ensure safe operation and consumption such as a high-definition security camera system, restriction on hours of alcohol sales, responsible alcoholic beverage service training, and other conditions as necessary.

Other Jurisdictions
The permitting requirements (general summary) for alcohol sales in commercial and mixed-use zoning districts for neighboring jurisdictions are below:
• City of Fremont: Restaurants with alcohol service closed before midnight are permitted by-right while those open after midnight require ZA approval. Liquor stores are permitted by right or require ZA approval.
• City of Santa Clara: All alcohol sales are permitted by right. • City of San Jose: All off-site sales and most on-site sales require a CUP. • County of Santa Clara: Restaurants with alcohol service require a CUP and liquor stores are permitted by- right.
• City of Sunnyvale: Restaurants with full alcohol service require a CUP while those with beer and wine service require an administrative permit. Liquor stores are permitted by right except within 200 feet of public schools.

While the level of review varies greatly from jurisdiction to jurisdiction, in general, nearby jurisdictions are less restrictive than Milpitas and the highest level of review required for any type of alcohol sales is the Planning Commission.

Options
If the City Council desires to increase regulation of alcohol sales, some policy options are below:

1. Implement minimum buffers or separation from sensitive land uses like schools and community facilities.

2. Require a CUP (PC approval) for more types of alcohol sales.

3. Require Council approval for certain types of alcohol sales.

Staff Recommendation/Key Considerations
Staff does not recommend options 2 and 3 as they would conflict with the City’s General Policies related to economic development. Additionally, greater regulation of alcohol sales would burden small businesses (e.g., restaurants, retail stores, etc.) and push them to relocate in other nearby jurisdictions with more flexible permitting. Staff recommends option 1 or keeping the City’s alcohol sales regulations as they are, which were recently adopted and approved by the Council as part of the Comprehensive Zoning Ordinance Update.

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

ORDINANCES AND POLICIES
Item C2
Review City Council Policy –
Prioritization of Additional Workplan
Items Process

Evelyn Chua
Lead Department/Office Supporting Department(s)/Office(s) City Manager’s Office City Attorney
Council Priority Areas Estimated Completion Date Estimated Cost Governance and Administration Minimum several months n/a Funding Needed
None
Description of Required Work Effort
The review of the City Council policy on prioritizing additional workplan items would require moderate staff effort led by the City Manager’s Office with participation from the City Attorney’s Office. The effort is anticipated to take approximately several months or more to complete, depending on the level of Council direction, staff availability, and the complexity of potential policy changes.

Overall, staff would carry out this work within existing resources; however, given current workload levels, this potential new work effort would not begin until summer/fall 2026.

Key scope could include, but are not limited to:

1. Review policy and process

2. Research benchmarking and best practices from neighboring cities

3. Develop policy recommendations

Current Status Update
n/a
Council Clarification/Further Direction Requested

1. What problem or opportunity is this request intended to address?

2. What specific outcome or change is the Councilmember sponsor seeking?

Other Considerations

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

ORDINANCES AND POLICIES
Item C3
Review the City Commissions names
and potentially renaming
Mayor Carmen Montano
Lead Department/Office Supporting Department(s)/Office(s) City Clerk City Attorney
Council Priority Areas Estimated Completion Date Estimated Cost Governance and Administration August 2026 Staff time only; no fiscal impact anticipated.

Funding Needed
None
Description of Required Work Effort
Staff would prepare an agenda report to City Council utilizing the City Clerk’s Office’s existing inventory of City boards and commissions, supplemented by identification of each commission’s enabling resolution, Council action, or Municipal Code authority. The agenda report would be presented for Council feedback and policy direction regarding whether any commission names should be considered for future renaming.

As part of this effort, staff would also provide an informational notice to all City commissions advising them that City Council is reviewing commission names as part of a governance discussion. The notice would be informational only and would not solicit feedback unless directed by City Council.

Work would include:
• Confirming the existing inventory of City commissions, including names and stated purpose • Identifying and verifying the enabling Council action, resolution, ordinance, or Municipal Code section for each commission
• Preparing an agenda report for City Council and responding to Council questions • Preparing and distributing an informational communication to City commissions regarding the Council agenda item
• Providing information on which, if any, commissions have regular challenges with Commissioner attendance
No commission renaming, legal amendments, or commission outreach for feedback would be undertaken as part of this phase.

Current Status Update
n/a

Council Clarification/Further Direction Requested
• Whether City Council wishes to proceed with consideration of renaming any City commission(s)

City Council Referral
(requires more than 4 hours of staff time)

• If so, are there specific commission(s) that City Council would like to consider? • Would the City Council be willing to consider consolidation of any specific commissions? Other Considerations
• The first agenda item would be informational and direction-seeking only • Future renaming efforts would require Council action including, but not limited to, amendments to resolutions or the Municipal Code, as well as updates to administrative and public-facing materials.
• Additional staff time estimates and implementation details would be provided if City Council directs staff to proceed with renaming
• Providing advance notice to commissions supports transparency while preserving City Council’s policy-setting role

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
Item C4
Revisit 2-3 day Street Fair Proposal
During FIFA
William Lam
Lead Department/Office Supporting Department(s)/Office(s) Recreation and Community
Services

PW, PD, Fire, Building, CMO
Council Priority Areas Estimated Completion Date Estimated Cost NA $385,000+
Funding Needed
Yes
Description of Required Work Effort
Host a street festival in partnership with an outside partner.

Current Status Update
On January 13 Councilmember Lam raised the topic of street festival during announcements. This will be considered again for prioritization at the next session tentatively scheduled for April 2026 per the council approved prioritization process. When this announcement was made, staff indicated that it would not be possible to co-host a street festival during June without canceling the 4th of July event.

Council Clarification/Further Direction Requested

Other Considerations
Staff recommend that a 3rd party event company host a street-fair like event on private property to minimize impacts to City resources.

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
Item C5
Place Communications Billboard at the
Sports Center to Inform Community
about Events and Activities
Mayor Carmen Montano
Lead Department/Office Supporting Department(s)/Office(s) Recreation and Community
Services

Public Works, IT
Council Priority Areas Estimated Completion Date Estimated Cost Community Wellness & Open
Space

TBD

$55,000 to $150,000+
Funding Needed
$55,000 to $150,000+
Description of Required Work Effort
The intent of this project would be to place an electronic sign at a visible location outside a City Facility such as City Hall, the Sports Center or the Police Station. This sign would be used to communicate and promote city events and messages to our community. Based on some initial research, costs can vary quite a bit depending on the size, display type, site conditions, and installation requirements. At a high level, a preliminary ROM could range anywhere from roughly $55,000 for a smaller monument-style LED sign to $150,000+ for a larger, full-color electronic message center with full installation and infrastructure.

Current Status Update
NA
Council Clarification/Further Direction Requested

Other Considerations

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
Item C6
Explore the creation of small parks in
neighborhoods without them, such as
the area of N. Park Victoria at Nicklaus
Avenue
Carmen Montano
Lead Department/Office Supporting Department(s)/Office(s) Recreation & Community
Services

Public Works
Council Priority Areas Estimated Completion Date Estimated Cost Community Wellness and
Open Space
TBD $10,000 for a feasibility
study effort. Potential
future construction and
maintenance costs TBD.

Funding Needed
$10,000 for feasibility study
Description of Required Work Effort
North Park Victoria at Nicklaus: In order to consider this site for a park, a feasibility study is needed to determine community support, needed improvements and associated costs to construct.

The feasibility study would include the following:
• Community outreach and survey
• Site plan and improvements: planters, benches, fencing, and etc. • ADA access and parking supply/impact

Current Status Update
Staff have visited the potential park site, but no work is currently being performed on this.

Council Clarification/Further Direction Requested

Other Considerations

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
Item C7
Explore use of public funds to advertise
restaurants on VTA bus shelters
Carmen Montano
Lead Department/Office Supporting Department(s)/Office(s) City Manager’s Office Public Information Office
Council Priority Areas Estimated Completion Date Estimated Cost Economic Development & Job
Growth
Ongoing (One-Year, Quarterly
Campaign)
$34,500 (based on 17 bus
shelters across four
separate 4-week
campaigns, totaling 16
weeks annually at a
discounted bundled rate).

By comparison,
implementing a single 4-
week campaign once per
year across the same 17
shelters would cost
$12,000, offering a lower-
cost option but with
significantly reduced
visibility and duration.

Funding Needed
$34,500
Description of Required Work Effort
To promote Milpitas restaurants and local businesses, the City can implement a high-visibility transit shelter advertising program designed to extend beyond one-time events like the FIFA World Cup and support ongoing economic development initiatives and small business visibility. The program can also advance tourism efforts, talent recruitment, community branding efforts, and other City messaging throughout the year.

The upcoming FIFA World Cup matches in nearby Santa Clara present a timely opportunity to reach regional visitors. During this period, the City could deploy a coordinated bus shelter campaign to position Milpitas as a convenient and compelling destination. Strategically placed transit shelter advertising will highlight the City’s diverse, globally inspired dining scene, encourage exploration of local restaurants and small businesses, and reinforce Milpitas as an accessible hub just minutes from major event venues.

City Council Referral
(requires more than 4 hours of staff time)

The City has 34 VTA transit shelters within Milpitas, with advertising costs averaging approximately $700 per unit per 4-week cycle (inclusive of ad space and production). Campaigns require a 4-week lead time for artwork submission and production.

To ensure consistent visibility and messaging beyond the World Cup, the City may consider negotiated bundled annual rates that provide cost efficiencies, priority placement, and sustained exposure across multiple campaign flights:

• Partial Deployment (50% of shelters / 17 units): Four separate 4-week campaigns (16 weeks total). Estimated cost: $34,500 total (~$540 per unit per 4 weeks, discounted bundled rate). • Full Deployment (100% of shelters / 33 units): Four separate 4-week campaigns (16 weeks total). Estimated cost: $71,000 total (~$540 per unit per 4 weeks, discounted bundled rate).

This phased approach allows the City to maintain a continuous, quarterly presence, reinforcing messaging beyond the FIFA event window.

By comparison, implementing a single 4-week campaign once per year across 50% of shelters (17 units) would cost approximately $12,000, offering a lower-cost option but with significantly reduced visibility, frequency, and overall impact.

In addition to transit shelters, the City may leverage a no-cost partnership with Clear Channel, subject to availability, to display messaging on digital billboards along Interstate 880 near Dixon Landing.

These placements provide added regional exposure to commuters and visitors traveling through the area.

Overall, this strategy offers a scalable and flexible advertising platform that supports both event-driven promotion and ongoing, year-round messaging, ensuring Milpitas remains visible, competitive, and top-of-mind for residents and visitors alike.

Current Status Update

No status update at this time.

Council Clarification/Further Direction Requested
Staff would like City Council feedback on the following if this is prioritized:

1. Are there particular messages the City Council would like featured on these transit shelter ads?

Other Considerations

City Council Referral
(requires more than 4 hours of staff time)

None at this time.

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

Projects and Programs
C8
Consider an Adopt a Drain Program Hon Lien
Lead Department/Office Supporting Department(s)/Office(s) Public Works Information Technology
Council Priority Areas Estimated Completion Date Estimated Cost Environment Early 2027 $10,000 one-time start up

Funding Needed
$8,000 - $13,000 annually

Description of Required Work Effort
“Adopt A Storm Drain” is a project of Hamline University’s Center for Global Environmental Education (located in St. Paul, Minnesota). The Adopt A Strom Drain program offers an online platform where residents of participating communities can “adopt” a storm drain, pledge to keep it clear of debris, and track cleaning data/statistics. Participating communities agree to pay for initial set up costs annual licensing fees.

Program Set up Fee (one-time) $ 1,800
Annual Fee (Program Management and Implementation) $ 6,179 Direct Participant Support for 50 participants
(additional cost for more 50 participants)
$ 897

The Adopt A Storm Drain project also provides public education support at hourly rates ($55 - $85 per hour) and school classroom education materials and teacher engagement at a cost of $500 - $800 per classroom. This could cost up to $5,000 annually. Additionally, staff estimate at least 20-30 staff hours (PW and IT) needed to work with the project to set up program for Milpitas including sharing of storm drain GIS data, participation documents, and project administration.

Currently, the City of Fremont is the only local community that participates in Hamline University’s Adopt a Drain Program. While other cities such as San Jose, Oakland, and San Francisco have established their own city-specific Adopt A Drain programs that include an online presence that is maintained through ArcGIS, development of volunteer participation agreements, training documents, and materials, and program outreach. Staff estimates that developing a city specific program for Milpitas could take up to 150 staff (PW and IT) hours or more, plus additional costs to develop any educational and support materials.

Community participation in these efforts vary and are fairly modest. City of Fremont shows less than 4% of their 10,500 storm drains are adopted.

City Council Referral
(requires more than 4 hours of staff time)

The City does not have a storm drain fee and all storm drain related work is funded through the General Fund.

Current Status Update
None.

Council Clarification/Further Direction Requested

Other Considerations

1 Organization:Milpitas Contact:Cassandra Garcia
Population:77,000 Notes:Pricing estimate for first year. Yearly contracts start in January. We will pro-rate the annual fee to the quarter year for contracts starting mid-year.

Date:6/30/25
Budget Year:2025
Item description QuantityUnit Amt Cost Notes

ONE TIME SET UP FEES
Program Set Up
Set-up Fee: GIS Data 1 $700 $700.00
Adds city, watersheds, subwatersheds, and storm drain data to the system.

Set-up Fee: Website Customization 1 $500 $500.00
Adds city to the website, includes creating admin accounts in Nova. Additional Website customization at $250/hour Set-up Fee: Graphic Design 1 $600 $600.00
Custom welcome letter, up to 4 signs with local wording. Additional work at $125/hour Program Set Up Subtotal $1,800.00

ANNUAL FEES
Program Management and Implementation
Site License: Annual Membership 77,000people$0.077 $5,929.00 Standard rate for a city. Includes technical application, support, and access to our branded outreach materials Summary Evaluation and Report 5 hours $50.00 $250.00We will compile a year end report for you to use.

Program Management and Implementation Subtotal$6,179.00 Direct Participant Support
Coroplast Signs and Stakes 50 pieces $3.80 $190.00Lightweight coroplast sign and metal stake Welcome Packets and Cards 50 pieces $2.15 $107.50Printed welcome packet includes envelope, welcome letter, and tip card Sign Distribution 50 pieces$12.00 $600.00Postage and handling for welcome packet and signs Direct Participant Support Subtotal $897.50
Additional welcome packets may be requested, at the rates listed above Marketing/Outreach
Collaboration with CGEE Social Media 0 hours $55.00 $0.00We can work with you to leverage our social media outreach program.

Consulting with CGEE Team 0 hours $85.00 $0.00We are available to assist in the critical outreach efforts K-12 program materials0 class-room kits$500.00 $0.00
Teacher and classroom support materials, including data collection cards, pencils, and information sheets for students to take home to their families

2 Organization:Milpitas Contact:Cassandra Garcia
Population:77,000 Notes:Pricing estimate for first year. Yearly contracts start in January. We will pro-rate the annual fee to the quarter year for contracts starting mid-year.

Date:6/30/25
Budget Year:2025
K-12 program implementation 010 class-rooms$3,000.00 $0.00 K-12 project management costs, teacher engagement and retention, and program evaluation and reporting.

Subtotal $0.00
Total $8,876.50
Administrative Fee 10% 10% $887.65
GRAND TOTAL $9,764.15
Annual cost going forward w/o set up fees$7,784.15

City Council Referral
(requires more than 4 hours of staff time)

Category and Topic No. Topic: Requested by:

MISCELLANEOUS
Item C9
Explore a Friendship City Carmen Montano
Lead Department/Office Supporting Department(s)/Office(s) City Manager’s Office Economic Development
Council Priority Areas Estimated Completion Date Estimated Cost Economic Development & Job
Growth

TBD TBD
Funding Needed
$30,000 ongoing (approximately
15% of a staff member’s time)
Description of Required Work Effort
A Friendship City is a less formal relationship between two cities; a symbolic connection with less ongoing interaction, often formalized through a Memorandum of Understanding (MOU) the primary purpose of which is:
• To establish an initial diplomatic or cultural connection • To explore the potential for more formal ties (generally, established after two full years of friendship status)
• To serve as the first stage in what may become a Sister City partnership.

The table below provides a visual comparison:

FEATURE SISTER CITY FRIENDSHIP CITY
FORMALITY Formal, often legally
binding
Informal or symbolic, but documented
through an MOU

GOVERNMENT
ROLE
Direct involvement (e.g.,
mayor, council)
May or may not involve government directly
DURATION Long-term Short-term or exploratory
ACTIVITIES Cultural, economic,
educational, etc.

Typically limited to two years, ceremonial
PUBLIC FUNDS Yes, both staff time and
funds needed to support
Yes, both staff time and funds needed to
support
In terms of City resources, the establishment and maintenance of a Friendship City relationship, even if initiated through the auspices of the Economic Development Commission or other City Commission, would require at minimum one (1) City staff liaison to devote a significant portion of their workload to both coordination and communication efforts with their Friendship City counterparts, particularly at the outset of the relationship, and on a regular basis for planned delegation visits and other activities. While

City Council Referral
(requires more than 4 hours of staff time)

it is not feasible within current budgetary constraints, staff will keep this initiative on a list of programs to consider implementing once resources allow.

Current Status Update
No current status

Council Clarification/Further Direction Requested
• How many Friendship Cities do Council envision?

Other Considerations

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items Group 4 – Historical workplan items that have been completed, deferred, or withdrawn No. Topic Requested By Date
Requested
Completed,
Deferred, or
Withdrawn
Brief Update
1 Add Green Bike Lanes Tran, Montano 9/17/2019 Completed Included in CIP 2 Adopt Resolution similar to County's re:
xenophobia, discrimination Dominguez 4/21/2020 Completed Added to the consent calendar and adopted Resolution on 5/5/2020
3 Agendize a Flag Raising for India
Independence Day Tran 6/14/2022 Completed Item added to 6/21/2022 Consent Calendar 4 Agendize an update to the Lobbyist
Ordinance for the next meeting Chua 3/1/2022 Completed
Discussed at 3/15 City Council Meeting; At the 3/15/2022 Council Meeting, City Attorney was directed to bring back a proposed ordinance amendment for further discussion; Council approved the ordinance on 6/7/2022
5 Amend Accessory Dwelling Units (ADU)
ordinance to address unpermitted
ADUs
Chua 1/5/2021 Completed Safe ADU Legalization Program is launched on 3/24/2022, utilizing ARPA funding. No Ordinance amendment is necessary. 6 Amend Ordinance to remove affordable
housing in‐lieu fee Chua 12/15/2020 Completed Amended Affordable Housing Ordinance adopted on 2/1/2022. 7 Below Market Rate (BMR) units ‐
process for selecting applicants Chua 10/19/2021 Completed Info Memo sent to Council on 1/14/2022 and 3/17/2022. 8 BMR Homes sub‐lease option during
COVID‐19 Chua 1/19/2021 Completed Info Memo sent on 4/26/2021 9 Bring back a conversation in the budget
meeting to fund “walking beats” in the
commercial and high crime areas
Dominguez 4/5/2022 Completed
At the 4/5/2022 City Council meeting, this item was discussed and there was direction from Councilmember Dominguez to work with the City Manager to find funding sources
10 Bring back update report & discuss
status of playing fields for girls' softball
in Milpitas
Dominguez 10/20/2020 Completed Discussed on 02/11/2021, amended JUA for Russell approved on 6/15/2021
11 Celebrate Mexican Independence Day
annually on September 16 Montano 6/2/2020 Completed Approved on consent 8/18/2020 12 City to highlight mental health
resources on the website Dominguez 8/17/2021 Completed Staff will issue an email this week (week of 7/25)

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 13 Community Theatre, perhaps with
MUSD Nuñez, Phan 8/20/2019 Completed
Discussed @ CIP Study Session on 4/14/2020; councilmembers asked outdoor amphitheater to be placed into the tail end of 5 year CIP
14 Community Workforce Agreement
(PLA) Phan 2/18/2020 Withdrawn
Council voted to remove this item from the list on 2/02/2021 per CM Phan's
request
15 Consider "Old Town" Main St.
revitalization, funding, economic dev.,
improve area
Montano 12/15/2020 Completed
Council provided direction to move forward with revitalization efforts on May 11, 2021. Staff is working on various items related to revitalization and have provided subsequent updates to the Council in October and to the Main Street Revitalization Subcommittee in September and November.
16 Consider adding state certification NEC
for electrical work done in the City
(safety)
Dominguez 6/30/2020 Completed Not needed, staff is certified 17 Consider change in Commission
structure, on term limits Tran 12/15/2020 Completed Completed on 1/19/2021 18 Consider change in term limits for
Mayor + Councilmembers Montano 6/16/2020 Deferred
8/4/2020: Voted 3 ‐2 to pursue; 2/02/2021 to agendize for a future meeting; 3/16/2021 voted 3‐1‐1 to move forward.

Scheduled for 3/15/2022; rescheduled for 4/05/2022;
4/05/2022 could gave direction to move forward with
Councilmember term limits and discuss the Mayoral seat at a later date; Discussed at the 5/10/2022 budget meeting and had a consensus not want to move foward with a ballot measure for the Mayor term limit; Councilmember term limits scheduled for June 7; Scheduled for June 21 meeting
19 Consider Community Museum and Park
on Main St. Phan 8/20/2019 Completed To be considered as part of Specific Plan process 20 Consider expanding the Fee Waiver
Policy eligibility to non‐profit
organizations outside of Milpitas but
the events are specific to Milpitas
residents
Chua 3/15/2022 Completed Council approved the policy revision at the June 21 2022 City Council meeting.

Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 21 Consider funding to implement and
create a homelessness encampment
response team to be dispatched to
encampment sites to address concerns,
talked about creating a position to
provide mental health assistance, and
would like this to be brought back for
discussion at the budget meeting
Dominguez 3/15/2022 Completed
Direction from Council to bring forward as part of FY 22‐23 budget discussion; at the May 10 Budget Study Session Council did not direct to do any further work on this item.
22 Consider naming "Milpitas Hills" Dominguez 10/20/2020 Deferred Deferred indefinitely on 2/02/2021; did not receive a majority vote from 2/02/2021 council meeting
23 Consider rescinding direction given on
1355 California Circle project and allow
the project application to move
forward without being tied to a specific
plan (Original request was for item to
be placed on November 2 agenda)
Chua 10/19/2021 Completed Staff is working with the developer on options to move the project forward.
24 Consider satellite consular offices (post
Covid) Montano 6/2/2020 Deferred Deferred indefinitely per VM Montano's request on 2/02/2021 council meeting
25 Create an “Incentive Corner,” which will
be a sub‐page with links to different
freebies, grants, and incentives from
the City and the regions, including the
Water District and Silicon Valley Clean
Energy
Chua 8/17/2021 Completed "Incentive Corner" webpage is live on the City's website. Banner posted on 3/28/2022.
26 Designate the California Oak Tree as
the City’s official heritage tree Montano 2/1/2022 Completed Council approved at the 6/7/2022 meeting. 27 Discuss a "safety first" or other event in
lieu of National Night Out (per CAC) Phan 10/20/2020 Withdrawn Remove from the list per CM Phan's request on 2/02/2021 council meeting
Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 28 Discuss budget reductions in next FY
with input from residents, employees Nuñez 10/6/2020 Completed On 10/20/2020, to 11/10, 11/17 29 Discuss having 4th of July parade Nuñez 2/18/2020 Withdrawn No longer under discussion 30 Discuss potential litigation ‐ re: govts'
action on Jamboree‐Project Homekey Tran 10/6/2020 Completed Multiple Closed Sessions ‐ Oct. 2020 31 Discussion in the next fiscal year, to
have a sliding scale permitting program
for seniors and low‐income residence
for necessary safety renovations
Tran 5/4/2021 Completed
8/09/2021 Council voted 5‐0 to move this item forward and modify the existing Milpitas Assistance Program to include seniors; MAP continues to be available for low income seniors and sufficient funding was budgeted for FY 2022‐23.
32 Discussion of campaign finance reform
and/or Open Government Ordinance Phan 6/30/2020 Withdrawn Withdrawn @ 8/4/2020 CC meeting 33 Discussion of Minute Man as City's
image, when City branding comes back Phan 8/18/2020 Deferred Staff and consultant presented the item on 5/4/2021, due to the late hour it was deferred to a future meeting. Council provided input that the Minute Man discussion will not be pursued further.
34 Discussion on possible tax measures Tran, Phan 4/21/2020 Completed Done on 5/15/2020 35 Discussion to reduce the City’s Senior
Center facilities deposit Montano 5/4/2021 Completed
8/09/2021 Council voted 5‐0 to refer this item as part of the development of the FY 2022‐23 Master Fee Schedule; Council approved the item on 4/19 as part of the adoption of the Master Fee Schedule
36 Discussion/staff report on Beautify
Milpitas, graffiti
abatement, resources
Montano 6/30/2020 Completed City Council approved the Beautify Milpitas program on June 1, 2021
37 Donate old, obsolete, noncompliance
items from the Fire Department to
Sister City Dagupan Philippines
Chua 8/9/2021 Completed
Council approved the resolution for donations of personal protective equipment on March 1, 2022 and staff implemented the program by the end of March.

Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 38 Economic Development Corporation
(EDC) Montano
12/15/2020,
01/05/2021,
01/19/2021,
01/26/2021
Deferred Deferred on 4/20/2021
39 Emergency item for next agenda:
extend tenant eviction protections Dominguez 6/16/2020 Withdrawn Withdrawn, covered by other govt 40 Emergency request to cap rents on
small businesses (tenants) in Milpitas Dominguez 10/6/2020 Deferred On 12/01/20. Not supported 41 Establish "ADU Mondays" Chua 1/5/2021 Completed Launched in March 2021 42 Establish a Day Worker Program Montano 6/16/2020 Withdrawn Mayor & Vice Mayor to brainstorm in future; Council voted to remove this item from the list on 2/02/2021 per VM Montano's request
43 Establish Milpitas coronavirus testing
site Phan 4/7/2020 Completed Completed
44 Expedite process for Measure F
Oversight Committee Chua 12/15/2020 Completed Staff explained planned process, appts. were approved by Council in March 2021
45 Explore a lease for the vacant land
adjacent to the Library for City use Tran 1/18/2022 Withdrawn February 2023 update: At the January 31, 2023 City Council Budget Study Session staff was directed to drop this item from the priority list.
46 Explore increasing the Conferences
/Meetings/ Memberships allowance for
each Councilmember to $10,000
Chua 5/17/2022 Completed
On 6/07/22, City Council did not approve increasing the allowance as part of the adoption of the FY 2022‐23 Budget; however, Council provided direction to review funding need as part of the FY 2022‐23 mid‐year budget review.
47 Extend the outdoor dining options
through March of next year Phan 9/21/2021 Completed Planning Director to provide information on current outdoor dining extension
48 Fee waiver for the Chamber of
Commerce for either the Oktoberfest
or Arts and wine Festival
Montano 3/1/2022 Completed Staff reached out to the Chamber of Commerce. The Chamber may seek a fee waiver next fiscal year.

Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 49 Fee waiver for the Christian Worship
Center's Easter Egg Hunt event Tran 3/1/2022 Completed The City Council approved a fee waiver for this event on April 5, 2022.
50 Fee waiver for the Filipino American
South Bay Community to hold pop‐up
resource fair at a City Park
Dominguez 3/1/2022 Completed Staff engaged organizers of the event; event was held on June 19; organizers did not request a fee waiver.
51 Fee waiver for the Kiwanis Annual Crab
Feed event Tran 3/1/2022 Completed Approved at the 3/15/2022 Council Meeting 52 Form "Beautify Milpitas" subcommittee
‐ for a future Task Force or Commission Chua 12/15/2020 Completed Council approved the Beautify Milpitas program on June 1, 2021. No subcommittee to be formed.
53 Form a Historical Commission Montano 6/2/2020 Completed Already part of PRCRC. Commission discussed on 01‐05‐ 2021, no change
54 Form a Homelessness Task Force Tran 12/15/2020 Completed Approved by Council on 1/5/21 55 Guide small businesses on ADA
(Americans with Disabilities Act)
requirements due to the quick changes
made to facilities during the pandemic
Chua 8/5/2021 Completed
SVEDA/SV Joint Venture hosted the “SV Small Businesses & ADA Compliance” webinar on 11/3/21. Several Milpitas business reps, & staff from Econ. Dev. & Building participated. Staff met with reps from CA Comm. on Disability Access to discuss business education & outreach.
56 Host a Townhall at City Hall in January,
February, and March for the
community to share comments about
the issue of the unhoused
Tran 11/2/2021 Deferred Deferred by Mayor Tran because of public health status 57 Illegal dumping Phan 10/5/2021 Completed Info Memo sent to Council on 2/25/2022 58 Incorporate a Press Release Policy (if
there is an existing policy) in the City
Council Handbook
Tran 8/17/2021 Completed The City Council Handbook was adopted at the Jan. 11, 2022 City Council meeting.
59 Increase number of commission
members from seven to nine on the
Parks, Recreation and Cultural
Resources Commission
Montano 10/5/2021 Completed Council approved Bylaw changes at the April 19 Council meeting Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 60 Increase the City's rebate program to
match
Valley Water's two dollars rebate
increase and look into expanding the
"Lawn Buster" program to more
residents based on income
Chua 6/15/2021 Completed
On October 19, 2021, the Council approved a contract
amendment with the Santa Clara Valley Water District (District) to match the District's rebate amount and to authorize the City to manage the "Lawn Buster" program with "Our City Forest" on behalf of the District. On December 14, 2021, Council approved a contract with "Our City Forest."
61 Increase the number of local businesses
doing business with the City Chua 4/6/2021 Deferred
At 8/9/2021 Council meeting, Council voted that this item may have to come back for additional discussion because there may be some legal considerations.
62 Info. on new SB 50 (housing, transit bill) Phan 1/7/2020 Completed Sent memo to City Council 63 Job fair with 20 local businesses to be
held soon and an additional one in the
fall with the Chamber taking a larger
role and the City providing some
support
Chua 6/1/2021
64 Letter from City Council opposing AB
2181 (Berman) regarding VTA's Board
Composition
Tran 6/7/2022 Completed
Per the email sent to Council on 6/17/2022, consistent with the Council approved Legislative Advocacy Policy, Mayor Tran signed a letter opposing the legislation unless amended. 65 List of city charges/costs that could be
waived for small businesses Dominguez 6/16/2020 Completed 6/30/2020 info memo 66 Local Boy Scouts Fee Waiver for Eagle
Scout Ceremony Tran 6/7/2022 Completed Fee waiver was approved on September 20, 2022. 67 Look into allowing outdoor music and
would like the ordinance brought back
to Council.

Montano 8/5/2021 Completed Zoning Ordinance Text Amendment adopted 08/16/2022 Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 68 Look into how the City can be a
resource for small businesses to help
guide them on what to do in terms of
ADA (Americans with Disabilities Act)
requirements due to the quick changes
made to facilities during the pandemic
Chua 8/5/2021 Completed
SVEDA/SV Joint Venture hosted the “SV Small Businesses & ADA Compliance” webinar on 11/3/21. Several Milpitas business reps, & staff from Econ. Dev. & Building participated. Staff met with reps from CA Comm. on Disability Access to discuss business education & outreach.
69 Look into reducing rates for the seniors
and low‐income families for Sports
Center activities
Montano 2/1/2022 Completed
The FY2021‐22 Adopted Fee Schedule includes discounted
membership and fitness passes for Seniors; low‐income families can apply for membership and fitness pass discounts through the Milpitas Assistance Program
70 Maintain Dagupan, P.I. as a Sister City Tran, Montano 9/17/2019 Completed Approved the renewed MOU continuing the Sister City relationship on 12/17/2019
71 Mayor shall recommend a Milpitas
resident to serve on VTA Bike
Committee
Dominguez 11/17/2020 Completed 12/15/20: resident Kristal Caidoy appointed to VTA BPAC 72 Memorialize those that have passed
due to COVID‐19 in Milpitas Dominguez 3/2/2021 Deferred At 8/9/2021, Council provided input that COVID‐19 had not yet passed and that the discussion about a memorial should be had at a future time.
73 Mini‐libraries in the low‐income areas
of the City Montano 4/20/2021 Completed
Discussed on 8/9/2021, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them.
74 No on possible ban on vaping, yes on
restricting smoking in multi‐unit bldgs Montano 1/7/2020 Completed Ordinance for multi‐unit buildings adopted on 6/15/2021 75 Opportunity to share ideas for US
census & on City "sponsored" events Dominguez 9/1/2020 Deferred 12/01: remove census topic, move events to CC retreat 2021; at 1/12 retreat Council direction to cease
Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 76 Ordinance to ban vaping in the City Montano 12/15/2020 Completed Study session with Council held 6/21/2022. Tobacco Retail Permitting program has been drafted, but there are unresolved issues with enforcement by Santa Clara County.
77 Outreach to notify the community of
the trash voucher program Chua 9/7/2021 Completed Staff provided an Information Memorandum regarding the pilot program on April 6, 2022.
78 Parade for MHS Trojans Football Tran, City
Manager 1/21/2020 Completed Completed 1/28/2020
79 Partner with the Rotary Club of Silicon
Andhra to promote the stem cell donor
outreach with a webinar and campaign
to help increase the number of donors
Chua 8/17/2021 Completed Staff will include the stem cell donor information in regularly scheduled wellness event
80 Performance Evaluation (Contract) of
City Attorney Tran 1/5/2021 Completed
Multiple Council closed session discussions held. Council voted to move to a full time in‐house City Attorney on 6/21, additional direction on next steps to be provided to staff in August. 81 PG&E power outage plan presentation
to Council Tran 1/19/2021 Completed Presented to Council on 3/16/2021 82 Plan to put utility fines into a fund to
help small businesses in the City Montano 12/15/2020 Completed Directed staff on 2/02/2021 to approve policy
recommendations temporarily suspending penalties for
delinquent fire permit fees, and delay or waive business lic. tax collections but no direction to create a separate fund. On 2/16/2021 Council approved waiving business license penalty between Jan 1 ‐ May 31, 2021. Also, the utility late fee and water shut off have been suspended consistent with State Emergency Order (through Sept 31, 2021). Also, Council
allocated ARPA funds to assist small businesses.
83 Policy for Proclamations and
Commendations Nuñez, Phan 8/20/2019 Withdrawn Withdrawn 6/2/2020 84 Policy for Social Media Nuñez, Phan 8/20/2019 Withdrawn Withdrawn 6/2/2020; policy already approved by Council Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 85 Pollination protection Dominguez 1/5/2021 Deferred Deferred on 2/02/2021; did not receive a majority vote on 2/02/2021 council meeting
86 Postponement (not waiver) of penalties
related to City business fees Tran 1/5/2021 Completed On 2/16/2021 Council approved waiving penalties until May 31.

The suspension of penalties is now no longer in effect. 87 Prepare a report on ghost guns; engage
in legislative advocacy regarding ghost
guns; and incentivize ghost gun
buybacks at the May buyback event.

Dominguez
Tran 4/5/2022 Completed An Information Memorandum was distributed on August 12, 2022.
88 Prepare Vision Zero Action Plan Tran 6/7/2022 Deferred February 2023 update: At the January 31, 2023 City Council budget hearing, the City Council supported staff's
recommendation to drop this item from the priority list due to the expense of the study as well as the fact that many traffic safety initiatives and projects are already underway in the City of Milpitas.
89 Proclaim Saturday, March 19, 2022 as
Chez the Ice Cream Man Appreciation
Day
Tran 3/1/2022 Completed Proclaimed at the 3/15/2022 Council Meeting 90 Proclamation and support for face
coverings Montano 4/7/2020 Completed 4/21/2020. CC directed City Manager to issue regs 91 Propose building height limits in area
east of Milpitas Blvd. Tran 12/15/2020 Completed
City Council adopted Zoning Ordinance amendment to limit bldg heights in commercial areas adjacent to low‐density residential area, including east of Milpitas Blvd. on 10/04/2022.
92 Provide Commissioners appreciation
gifts Chua 10/19/2021 Completed
Staff placed the order of fleece jackets the week of March 14th.

Depending on the stock, the appreciation gifts will be
distributed during the first two weeks in April 2022.
93 Read "Code of Conduct" aloud prior to
each City Council meeting Montano 6/2/2020 Completed Approved 8/18/2020. City Attorney began this practice 9/01/20 Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 94 Reduce the City’s Senior Center
facilities deposit for the
Auditorium/Community Room
Montano 5/4/2021 Completed
Council approved the reduction of the facilities deposit as part of the adoption of the FY 2022‐23 Master Fee Schedule
Resolution. Will be brought forward on 4/19 as part of Master Fee Schedule discussion.
95 Reduce the park rental fees for the
Samuel Ayer High School reunion Montano 2/1/2022 Completed Approved at 3/15/2022 Council meeting. Info Memo on City Council Policy on Fee Waivers & Reductions was sent out on 3/8/2022
96 Rename Augustine Park to include
"Sunnyhills" Tran, Montano 9/17/2019 Completed Approved on 2/4/2020 97 Rename portion of Dixon Landing Rd.,
as Barack Obama Boulevard Nuñez, Phan 8/20/2019 Deferred Deferred indefinitely 98 Report from staff on 2nd federal
stimulus package ‐ action plan on funds Chua 12/15/2020 Completed Info Memo sent to Council on 12/23/2020 99 Report on parking in The Pines Nuñez 1/7/2020 Completed 2/18/2020 100 Report on speed cameras like Fremont
(radar displays) ‐ no enforcement Phan 1/7/2020 Completed 1/28/2020, 3/24/2020, 4/14/2020 101 Request for Dumpster Days Tran 1/7/2020 Completed Program initiated in Spring 2021 102
Requested a meeting for the
subcommittee for the Old Town Main
Street be scheduled next month
Montano 1/18/2022 Completed The Subcommittee meeting was hed on April 12 at 4:30pm. 103
Requested an agenda item on
November 2 Council meeting allowing
the Council to rescind direction given to
1355 California Circle and include
direction to allow the project
application to move forward without
being tied to a specific plan
Chua 10/19/2021 Completed
At the 1/18/2022 council meeting, Council voted 4‐1 to rescind the direction and direct staff and the application to explore option one in the presentation to amend the General Plan and remove Council policy for the preparation of a Specific Plan Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 104
Requested discussion and for staff to
look at creating a pilot project to
accommodate pickleball at Peter Gill
Park and would like a feasibility study
with a goal of making these courts
multi‐purpose
Chua 11/16/2021
1/18/2022 Completed City Council approved the pilot on 3/15/2022 105
Requested staff work with the Vice
Mayor and Mayor to explore and
discuss building height limits near the
hillside by January 2022
Tran 9/21/2021 Completed Second reading of draft Zoning Ordinance scheduled for 08/16/2022
106
Requested that staff study the
placement of a City sign for the Milpitas
Police Department and explore the cost
of a new sign
Dominguez 1/18/2022 Completed
Lighted signage for the Police Department and Public Works and IT was installed and completed the week of January 24th 2023.

Landscaping was completed in the Summer of 2022. This item is completed.
107
Requested that the City have mini‐
libraries in the low‐income areas of the
City.

Montano 4/20/2021 Completed
8/09/2021 Council voted 3‐1‐1 to move this item forward, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them.
108
Requested the City Attorney’s office
explore encampment ordinances form
the City of Oakland, Los Angeles, or
other regional cities and would like a
discussion on the existing policies to be
brought back before the July recess.

Tran 2/15/2022 Completed
4/19/2022 direct the City Attorney to make the recommended changes to the Municipal Code to remove and prohibit property in public; the City Attorney will bring forward an ordinance in September 2022.
109
Requested the City create a youth
scholarship fund for under privileged
kids to play sports
Montano 5/17/2022 Completed
As part of the adoption of the FY 2022‐23 Budget, the City Council allocated $20,000 for this program. Staff will bring forward a policy framework for this program for Council approval in September 2022.

Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 110
Requested the City extend the outdoor
dining options through March of next
year
Phan 9/21/2021 Completed
Emergency Outdoor Dining program extended. Draft zoning ordinane with standards for permanent outdoor dining
prepared and now under review. Planning expects bring forward draft ordinance for PC and Council consideration before the end of 2022.
111 Require implicit bias training for City
Council, Commissioners & staff Dominguez 6/16/2020 Completed This item has been completed. The training was held on January 7, 2022 (for City Council) and various dates for staff. Training information was also sent to all Commissioners.
112 Resolution in support of elimination of
discrimination v. women Dominguez 1/7/2020 Completed 5/19/2020 Reso. Adopted 8/04/2020 Ord. adopted 113 Resolution on financial status of the
City, steps to be taken Nuñez 8/18/2020 Completed Resolution adopted 9/01/2020 114 Responsible Construction Ordinance Phan 2/4/2020 Completed Ordinance adopted on 02/02/2021 115 Review City policy on speed bumps Tran 12/15/2020 Completed Presented to Transportation Subcommittee on 02/12/2021; voted on 3/16/2021 to revisit this item; on April 8, 2022 the Transportation Subcommittee provided input on a draft policy, which is scheduled to be reviewed by the Subcommittee at its September 2022 meeting.
116 Revise Community Garden Strategy Dominguez 1/5/2021 Deferred Deferred on 2/02/2021; did not receive a majority vote on 2/02/2021
117
Revisit CC Housing Subcommittee,
consider dismantling ; bring items to
Council
Dominguez 11/10/2020 Deferred 12/01/20: Did not vote to eliminate Subcommittee 118
Revisit contract provisions of executive
staff (CM + CA) best working
environment
Phan 11/10/2020 Completed Discussed @ Closed Session 11/17/2020 119 Schedule and host a "Milpitas Business
Expo" in late 2021 Chua 12/15/2020 Deferred Did not receive a majority vote from 2/02/2021 council meeting Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 120
Science, Technology, and Innovation
Commission agendize and explore a
comprehensive internet connectivity
plan.

Tran 5/3/2022 Completed Item was discussed at June STI Commission meeting 121
Staff provide and explain the Project
Homekey Management Manual, see if
the MOU is being followed including
forming an oversight committee, and
explore with County to have check‐ins
of the units. Dominguez indicated it
could be included in Council Member
Chua's recommendation. Mayor
requested to include County in
discussion.

Dominguez 6/7/2022 Completed Item will be agendized for August 16 City Council meeting 122
Staff to look into creating “Welcome to
Milpitas” signs in key areas of in the
City
Montano 4/6/2021 Completed
8/09/2021 Council voted 5‐0 to move this item forward and Council provided direction that the signs should align with the efforts currently underway with the Metro Plan and Main Street Gateway Specific Plan process and work with private
development. Staff was directed to work with Vice Mayor on additional clarification. In November, Vice Mayor Montano noted a preference for a location on South Main Street. This project will be added to unfunded project list of the 2023‐2027 CIP to allow time for staff to research potential grant funding and outreach to local business and service clubs.
123 Staff to look into creating a rose garden
with a children’s memorial site Montano 4/6/2021 Withdrawn 8/09/2021 Council voted 4‐1 to discuss details with Vice Mayor Montano and refer this item as part of the development of the 2023‐2027 CIP; The funding for this project will be included in the 2023‐2027 Capital Improvement Program scheduled for adoption on May 3, 2022. Discussed at the May 3 meeting funding was reallocated to the Softball Field project
Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 124
Staff to provide information to place a
measure on the ballot to change the
directly elected Mayor to a rotational at‐
large position
Tran 3/16/2021 Withdrawn
To be brought forward in Spring of 2022, once new City
Attorney is in place; scheduled for 3/15/2022; rescheduled for 4/05/2022; discussed at the May 10 budget meeting and had a consensus that they did not want to move forward with a Mayoral ballot measure
125 Street/traffic calming update Nuñez 1/7/2020 Completed Completed 3/3/2020 126 Support community distribution of
masks Dominguez 4/7/2020 Completed Councilmembers supported at the 4/21/2020 Special Council meeting
127 Support for Laura's Law Phan 2/4/2020 Completed Supported @ 5/19/2020 council meeting 128 Update "My Milpitas" App for COVID‐
19 information Phan 1/5/2021 Completed Updated App to provide links 129 Update on planning grant for ADU
marketing. Chua 1/5/2021 Completed Presented to Council on 4/06/2021 130 Update on trash problems in homeless
camps Chua 1/19/2021 Completed Info Memo sent 1/24/2021 131
Vaccine distribution plan ‐ add testing
locations and expedite mass vaccine
distribution
Phan 1/19/2021 Completed
COVID‐19 mobile testing transition to vaccine distribution info memo was sent on 1/22/2021; SCC and MFD launched mobile vaccination on 4/5/2021, in‐home vaccination program started on 4/15/2021
132 Vote on County 2020‐2025 Plan to end
Homelessness Dominguez 11/17/2020 Completed 12/1/20 adopted Resolution in support 133
Work with the school district to have a
contest to create art murals for the
pillars on Main Street
Montano 9/7/2021 Completed Approved to move forward at the 1/11/2022 Council meeting; funding allocated to Great Mall Pkwy. VTA pillar murals Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 134 Consider change in term limits for
Mayor + Councilmembers Montano 6/16/2020 Withdrawn
8/4/2020: Voted 3 ‐2 to pursue; 2/02/2021 to agendize for a future meeting; 3/16/2021 voted 3‐1‐1 to move forward.

Scheduled for 3/15/2022; rescheduled for 4/05/2022;
4/05/2022 Council gave direction to move forward with
Councilmember term limits and discuss the Mayoral seat at a later date; Discussed at the 5/10/2022 budget meeting and had a consensus not want to move foward with a ballot measure for the Mayor term limit; Councilmember term limits scheduled for June 7; on June 21, 2022, the Council approved Resolution No. 9178 submitting to the qualified voters of the City of Milpitas a measure amending the Mayoral and Councilmanic Term Limits at the November 8, 2022 General Elections. The election results for Measure F showed a majority of the voters (12,786 YES; 3,465 NO) voted in favor of the measure.
135 Explore a lease for the vacant land
adjacent to the Library for City use Tran 1/18/2022 Withdrawn February 2023 update: At the January 31, 2023 City Council Budget Study Session staff was directed to drop this item from the priority list.
136 Local Boy Scouts Fee Waiver for Eagle
Scout Ceremony Tran 6/7/2022 Completed Fee waiver was approved on September 20, 2022 137
Partner with the Rotary Club of Silicon
Andhra to promote the stem cell donor
outreach with a webinar and campaign
to help increase the number of donors
Chua 8/17/2021 Completed
Staff will include the stem cell donor information in regularly scheduled wellness event. Staff made contact with the group and were told that Seniors were not good Stem Cell donors but would bring information to share at the Fall Health Fair. The contact did not bring the information.
138
Prepare a report on ghost guns; engage
in legislative advocacy regarding ghost
guns; and incentivize ghost gun
buybacks at the May buyback event.

Dominguez
Tran 4/5/2022 Completed An Information Memorandum was distributed on August 12, 2022.

Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 139 Prepare Vision Zero Action Plan Tran 6/7/2022 Withdrawn At the January 31, 2023 City Council budget hearing, the City Council supported staff's recommendation to drop this item from the priority list due to the expense of the study as well as the fact that many traffic safety initiatives and projects are already underway in the City of Milpitas.
140
Requested that the City have mini‐
libraries in the low‐income areas of the
City.

Montano 4/20/2021 Completed
8/09/2021 Council voted 3‐1‐1 to move this item forward, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them. Guidelines and information regarding little free libraries have been posted on the City's website.
141
Requested the City Attorney’s office
explore encampment ordinances form
the City of Oakland, Los Angeles, or
other regional cities and would like a
discussion on the existing policies to be
brought back before the July recess.

Tran 2/15/2022 Completed
4/19/2022 direct the City Attorney to make the recommended changes to the Municipal Code to remove and prohibit property in public. The ordinance was adopted by the City Council on September 20, 2022. The ordinance went into effect on October 20, 2022.
142
Requested the City create a youth
scholarship fund for under privileged
kids to play sports
Montano 5/17/2022 Completed
As part of the adoption of the FY 2022‐23 Budget, the City Council allocated $20,000 for this program. Staff will bring forward a policy framework for this program for Council approval in September 2022. This item was approved by the City Council on October 18, 2022.
143
Requested the City extend the outdoor
dining options through March of next
year
Phan 9/21/2021 Completed Zoning Ordinance with new standards and regulations for Outdoor Dining adopted by Council on 12/06/2022.
144
Requested that staff study the
placement of a City sign for the Milpitas
Police Department and explore the cost
of a new sign
Dominguez 1/18/2022 Completed
Lighted signage for the Police Department and Public Works and IT was installed and completed the week of January 24th 2023.

Landscaping was completed in the Summer of 2022. This item is completed
Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 145 Review City policy on speed bumps Tran 12/15/2020 Completed Presented to Transportation Subcommittee on 02/12/2021; voted on 3/16/2021 to revisit this item; on April 8, 2022 the Transportation Subcommittee provided input on a draft policy. on October 12, Subcommittee recommended bringing a policy amendment for full council consideration. On Nov 1, 2022, city council approved revised speed hump policy.
146
Staff provide and explain the Project
Homekey Management Manual, see if
the MOU is being followed including
forming an oversight committee, and
explore with County to have check‐ins
of the units. Dominguez indicated it
could be included in Council Member
Chua's recommendation. Mayor
requested to include County in
discussion.

Dominguez 6/7/2022 Completed The item was presented to the City Council in August 2022. 147
Look into the impact of and how the
City can compensate for the massive
number of layoffs in the Bay Area. Staff
consider how the City can help
residents affected by layoffs, reach out
to those affected and show them city
programs.

Vice Mayor
Evelyn Chua 12/6/2022 Completed
Staff, in partnership with NOVAworks, provided information about past and upcoming layoffs, wage and labor data as well as job and career resources available to Milpitas residents and businesses at the Economic Development and Trade
Commission meeting on January 9, 2023. City staff partnered with NOVAworks by promoting the layoff assistance webinars to assist with career transition and unemployment services and resources on January 24, February 7, February 21, May 23, and June 6. Staff will also promote the upcoming June 20 layoff assistance webinar.
148
Requested an appropriation in an
amount not to exceed $250,000 to
procure a contract to address the
streetlights that are pending fieldwork.

Tran 2/1/2022 Completed
At this time, staff has sufficient Council approved resources to address the remaining streetlight outages; however, will bring relevant actions for Council consideration, if needed.

Group 4 – Historical workplan items that have been completed, deferred, or withdrawn

Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 149 Gill Park and other park lighting Chua 2/28/2023 Completed On April 13, 2023, the City Manager's Office distributed an info memo with details on ARPA funding for park improvements as well as a list of parks with night use lighting in Milpitas. 150
Prepare a brief summary of previous
Council action related to Sunnyhills
from the first renewal to present day
Barbadillo 12/20/2022 Completed
JMK Investments received preliminary approval February 9, 2023 and final confirmation of approval on March 7, 2023 from HUD on the renewal contract.
151
Provide information on the grant to
the Chamber of Commerce and Staff to
meet with Chamber to discuss ARPA
funding
Barbadillo 2/7/2023 Completed
On February 2, 2023, staff emailed Councilmember Barbadillo a Chamber of Commerce update and the City Council Info Memo issued on October 19, 2022 regarding the proposed ARPA
funding of $200,000. Additionally, the City Council reallocated this funding to other programs.
152
City Manager to draft congratulatory
letter to new County sheriff and
express support for certain platforms
Chua 2/7/2023 Completed Completed and sent on February 22, 2023. 153 Establish a fund for real estate
acquisitions Montano 6/7/2022 Completed
The creation of a fund for land acquisitions was approved and added to the City's Fiscal Policies as part of the Fiscal Year 2023‐ 2024 Budget adoption on June 6, 2023.
154 Crossing Guard Program ?? 1/31/2023 Completed Transitioning to a contract service effective 7/1/2023, pending approval of the contract at the 6/20/2023 City Council meeting. 155
City Manager to look into underutilized
areas of
parks or a portion of parks not being
used and develop for use in the future.

Chua 8/16/2022 Withdrawn
At the February 7, 2023 City Council meeting this request was withdrawn as this review is available in the Parks Master Plan document.
156 Schedule an additional ADU workshop Chua 9/6/2022 Completed On May 13, 2023 an ADU workshop was held at the Milpitas Community Center by the nonprofit organization FAREPA Silicon Valley.

Group 4 – Historical workplan items that have been completed, deferred, or withdrawn