Milpitas City Council
September 15, 2026

EXHIBIT 1

CONDITIONS OF APPROVAL
1000 GIBRALTAR DRIVE
(ALSO KNOWN AS 1001 S. MILPITAS BLVD)
(APN 086-42-033)

SITE DEVELOPMENT PERMIT NO. SD24-0006
ENVIRONMENTAL ASSESSMENT NO. EA24-0002
TREE REMOVAL PERMIT NO. TR25-0021

The City of Milpitas Planning Commission approv es Site Development Permit No. SD24-0006, Environmental Assessment No. EA24-0002, and Tree Removal Permit No. TR25-0021, in accordance with Chapter 21 and Sections XI-10-57.03, XI-2-4.02, and XI-10-7.03-1, of the Milpitas Municipal Code, subject to and conditioned upon all applicable State and local laws and regulations and the Conditions of Approval outli ned below. This Site Development Permit, Environmental Assessment, and Tree Removal Permit entitlement includes the demolition of four industrial/office buildings, surface parking lots , and associated improvements, and allow the development of a new, one-story, 487,564-square foot tilt-up concrete industrial building with office space and associated site improvements on an approximately 28.96-acre site in the M2 (Heavy Industrial) Zoning District located at 1000 Gibraltar Drive (also known as 1001 S Milpitas Blvd.). The height of the new building will be approximately 46-feet and 6-inches above grade level (up to a maximum height of 49-feet and 6-inches to top of parapet). Proposed site improvements include new internal roadways, landscaping, offsite public improvements, and a new surface parking lot with 781 vehicle parking sp aces, 50 oversized parking stalls for tractor- trailers, and 27 loading dock doors. These approvals are subject to all ot her necessary reviews, approvals, studies, and inspections necessary for such development including for the issuance building permits or occupancy.

APPROVED SUBJECT TO THE FOLLOWING CONDITIONS OF APPROVAL:

General Conditions

1. General Compliance. The Permittee/Applican t and owner, including all successors in interest (collectively “Permittee”) shall comply with each and every condition set forth in this Permit. No certificate of occupancy or temporary certificate of occupancy shall be issued for the development pr oject described in Site Development Permit No. SD24-0006, Environmental Assessment No. EA24-0002, and Tree Removal Permit No. TR25-0021 (collectively “Permit”), and the Permit shall have no force or effect and no building permit shall be issued unless and until all things required by the below- enumerated precedent conditions have been performed or caused to be performed. (P)

2. The Permittee shall develop the approved proj ect in conformance with the approved plans (dated August 8, 2025), and sample color an d materials approved by the Planning Commission on September 10, 2025, in accordance with these Conditions of Approval. (P)

3. Modifications to Project. Any deviation from the approved site plan, floor plans, or other approved submittal shall require that, prior to the issuance of building permits, the Permittee shall submit modified plans and any other a pplicable materials as required by the City for review and obtain the approval of the Planning Director or Designee. If the Planning Director or designee determines that the deviation is si gnificant, the Permittee shall be required to apply for review and obtain approval of the Planning Commis sion, in accordance with the Zoning Ordinance. (P)

4. Effective Date. Unless there is a timely appeal filed in accordance with the Milpitas Zoning Code, the date of approval of th is Permit is the date on wh ich the decision-making body approved this Permit. (P)

5. Conditions of Approval. As part of the issuan ce of building permits, the Permittee shall include within the first four pages of the working drawings for a plan check, a list of all conditions of approval imposed by the final approval of the project. Each and every condition set forth in this Exhibit shall apply to the Project and continue to apply to the Project so long as the Permittee is operating the Project under the permits and approvals in this Resolution (P)

6. Written Response to Conditions. The Permittee shall provide a written response to the Conditions of Approval indicating how each condition has been addressed with the building permit application submittal. (ALL)

7. Permit Expiration. Pursuant to Section XI- 10-64.06 of the Milpitas Municipal Code, this Permit shall be deemed to ha ve expired and become null and void if the activity permitted by this Permit is not commenced within two (2) years from the date of approval, or for a project submitted with a tentative map, within the time limits of the approved tentative map.

Pursuant to Section XI-10-64.06(B) of the Milp itas Municipal Code, an activity permitted by this Permit shall be deemed to have commenced when the project:
a. Completes a foundation associated with the project; or b. Dedicates any land or easement as required from the zoning action; or c. Complies with all legal requirements necessary to commence the use, or obtains an occupancy permit, whichever is sooner.

8. Time Extension. Pursuant to Section XI-10- 64.07 of the Milpitas Municipal Code, unless otherwise provided by State law, Permittee shall have the right to request a one-time extension of the Permit if the request is made in writing to the Planning Division prior to the expiration date of the approval. (P)

9. Project Job Account. If Permittee’s project job account is at any time delinquent or below the required deposit amount, City will not continue to review or process the application until Permittee’s private job account is paid in ful l and the required depos it has been made.

Additionally, prior to the issuance of any building permit or occupancy permit, as applicable, Permittee shall pay in full the project account balance and establish a remaining balance of at least twenty-five percent (25%) of the required initial deposit. (P/E)

10. Cost and Approval. Permittee shall fully complete and satisfy each and every condition set forth in this Resolution and any other condi tion applicable to the project to the sole satisfaction of the City. Additionally, Permittee shall be solely responsible and liable for the cost to satisfy each and every condition. Permittee shall pay all required fees and charges to the City at the rate in effect at time of buildi ng permit issuance, or, the rate in effect when the fees and charges are due and paid in full to the City. There is no vesting of any fees or charges with the adoption of this Resolution. (ALL)

11. Conditions. Each and every condition set forth in this Exhibit shall apply to the project and continue to apply to the project so long as the Permittee is operating the project under the permits and approvals in this Resolution. (ALL)

12. Compliance with Laws. The construction, use, and all related activity authorized under this Permit shall comply with all applicable loca l, state, and federal laws, rules, regulations, guidelines, requirements, and policies. (CA/P)

13. Acceptance of Permit. Should Permittee fail to file a timely appeal within twelve (12) calendar days of the date of approval of this Permit, inaction by Permittee shall be deemed to constitute each of the following:
a. Acceptance of this Permit by Permittee; and
b. Agreement by the Permittee to be bound by, co mply with, and to do all things required of or by Permittee pursuant to all of the terms, obligations, and conditions of this Permit. (P)

14. Indemnification. To the fullest extent per mitted by law, Permittee shall indemnify, defend with counsel of the City’s choosing, and hold harmless City, its City Council, its boards and commissions, officials, officers, employees, and agents (the “Indemnified Parties”) from and against any and all third party claim, action, or proceeding against City and/or the Indemnified Parties to attack, review, set aside, void or annul the City’s approval of SITE DEVELOPMENT PERMIT NO. SD24 -0006, ENVIRONMENTAL ASSESSMENT NO. EA24-0002, AND TREE REMOVAL PERMIT NO. TR25-0021 ; including any environmental determination made therefore. This indemnification shall include, but not be limited to, damages awarded against the City, if any, costs of suit, reasonable attorneys' fees, and other reasonable expenses incurred in connection with such claim, action, causes of action, suit or proceeding. The Permittee shall pay to the City upon demand or, as applicable, on a monthly basis to counsel of City’s reasonable choosing, amounts owed pursuant to the indemnification requirements prescribed in this condition, provided each such demand or monthly payment request includes reasonably detailed back-up documentation, including invoices and/or receipts, as applicable, for all amounts to be paid. Notwithstanding the foregoing, City shall have the right to redact invoices and/or receipts as necessary to preserve attorney-client privilege. City shall promptly notify the Permittee of any claim, action, or

proceeding and shall engage in reasonable efforts to cooperate in the defense. If City fails to so promptly notify the Permittee, or if City fails to engage in reasonable efforts to cooperate in the defense, then the Permittee’s indemnification obligations as set forth in this condition of approval shall thereafter terminate. The Permittee shall not be required to pay or perform any settlement unless the settlement is approved by the Permittee. The above indemnification is intended to be as broad as permitted by applicable law. To the extent the above indemnification is limited by Government Code Section 66474.9, any limitations shall only apply to SITE DEVELOPMENT PERMIT NO. SD24-0006, ENVIRONMENTAL ASSESSMENT NO. EA24-0002, AND TREE REMOVAL PERMIT NO. TR25-0021 , and the balance of the Permit shall be unaffected by said Government Code section. (CA)

15. Revocation, Suspension, Modification. This Permit may be suspended, revoked, or modified in accordance with Section XI-10-63.06 of the Milpitas Municipal Code. (P)

16. Severability. If any term, provision, or condition of this Permit is held to be illegal or unenforceable by the Court, such term, provision, or condition shall be severed and shall be inoperative, and the remainder of this Per mit shall remain operative, binding, and fully enforceable. (ALL)

17. Certificate of Insurance: Permittee shall provide certificate of insurance and name City as an additional insured in its insurance policies for the Project.

18. Previous Approvals. Permittee shall abide by and continue to comply with all previous City approvals, permits, or requirements relating to the subject property, unless explicitly superseded or revised by this Permit. (P)

PLANNING DEPARTMENT

CONDITIONS OF APPROVAL

19. Significant Deviation of Use: Given that the tenant could be subject to change at any time, should a future tenant propose a use that signifi cantly deviate from the approved project, the Planning Director or designee may require additional analysis to demonstrate the extent of environmental impact of the proposed use. If the Planning Director or designee determines that the deviation is significant, the Permittee shall be required to apply for review and obtain approval of the Planning Commission, in accordance with the Zoning Ordinance. (P)

20. Tree Removal Permit: Removal of any protected trees shall require a tree removal permit that is issued from the Planning Department . Removal of any protected trees shall be replaced at a 2:1 ratio as provided by Tree Removal Permit P- TR25-0021. Any proposed changes to the proposed tree planting plan and/or landscaping sheets from the project plan set dated August 8, 2025, approved at th e Planning Commission public hearing on September 10, 2025, shall be reviewed and approved by the Planning Department. (P)

21. Environmental Assessment Compliance: The Project is subject to the applicable mitigation

measures in the Mitigation, Monitoring, and Reporting Program (MMRP) in the 15164 Addendum (August 2025) to the 1000 Gibraltar Drive Final Environmental Impact Report (March 2021) (SCH# 2020069024). Permittee shall comply with the requirements of the Addendum’s MMRP (Exhibit 3) pursuant to State law (Public Resources Code Section 21081.6). (P)

22. Public Art Requirement: Permittee shall comply with the City’s Public Art Requirements for Private Development, as set forth in Mi lpitas Municipal Code Section XI-10-14. If Permittee opts to pay a fee in li eu of installing public art on site, the fee shall be no less than one-half of one percent of building development costs and shall be payable at time of building permit issuance, or installation of “Public Art”, as defined per MMC Section V- 20-310 and XI-10-14.01. (P)

23. Parking: The Project shall supply at least 781 vehicle parking spaces and 50 oversized truck trailer parking spaces onsite, pursuant to the project plans dated August 8, 2025, and approved at the Planning Commission hearing on September 10, 2025. Any deviations shall be reviewed by the Planning Division, meet minimum requirements of the City’s Municipal Code for Off-Street Parking Regulations and shall maintain compliance with all applicable laws. (P)

24. Landscaping: Prior to certificate of occupa ncy permit issuance, all required landscaping shall be planted in place. All planter area s (including containerize d planters) shall be serviced by a sprinkler or drip system. (P)

25. Landscaping Maintenance and Replacement: All required landscaping, as approved on the final landscape plan, shall be replaced and continuously maintained as necessary to provide a permanent, attractive and effective appearance. (P)

26. Lighting: Exterior lighting shall be shielded or recessed so that direct glare and reflections are contained within the boundaries of the parcel, and shall be directed downward and away from adjoining properties and public rights-of-way. Fixtures shall be appropriate in terms of height, style, design, scale and wattage to the use of the property. Fixtures shall be spaced appropriately to maximize pedestrian safety . Prior to building permit issuance, the Permittee shall submit details and elevations of all site lighting fixtures to the Planning Division for review and approval. (P)

27. Trash Enclosures and Equipment Screening: All trash enclosures and equipment screening shall meet MMC Section XI-10-54.16, Trash Enclosures, Equipment and their Screening.

Rooftop equipment shall be adequately screened from the parking lot areas and street level views through rough design that is architecturally integrated with the building, such as equipment wells and parapets. All ground-m ounted and mechanical equipment including ground transformers and meters shall be adequately screened, if feasible, and subject to the Planning Department review and approval. If the screening is proven infeasible as solely determined by the Planning Director, then all ground-mounted equipment and surrounding bollards (if any) shall be of design and color that will minimize visual impact. (P)

28. Signage: Prior to approval of any signage for the development, proper applications, depending on signage type will need to be submitted to the Planning Department. (P)

OFFICE OF HOUSING

CONDITIONS OF APPROVAL

29. Non-Residential Affordable Housing Impact Fee: Per MMC Section XII-1-5.01 of the City’s Affordable Housing Ordinance, the Project is subject to payment of a non-residential affordable housing impact fee due prior to the issuance of the building permit. The impact fee will be calculated per MMC Section XII-1-5.02 and per Section MMC XII-1.5.01 is subject to change and will be officially ca lculated once the gross non-residential square footage is finalized and the building permit application is approved.

PUBLIC WORKS DEPARTMENT - ENGINEERING DIVISION

CONDITIONS OF APPROVAL

PRIOR TO CONSTRUCTION PLAN SUBMITTALS
The following conditions shall be met prior to any detailed construction plan check submittals (Building or Engineering, except demolition and rough grade plans), unless otherwise approved by the City Engineer. City rese rves the right to reject any plan check submittal if any of the following conditions are not met. (E)

30. Modifications: The Site Development Plan plans dated 8/8/2025 is subject to change during the plan check stage based upon City’s previous comments and conditions stated herein.

31. Solid Waste and Recycling Handling Plan: Perm ittee shall submit final Solid Waste and Recycling Handling Plan based upon City’s pre vious comments for City’s review and approval by the Solid Waste Program. The Plan shall show calculations of waste generation volumes and how materials will be transferred from the waste generation areas to the trash enclosure/external collection point; demonstr ate how recycling food waste, and yard trimmings shall have a separately maintained process from garbage handling; address other requirements such as waste generation and compactor sizing, chute shut-off and property management responsibility for bin management and litter control; outreach and education to tenants/occupants, and procure sufficient service frequency based upon waste generation calculation volumes.

32. Stormwater Control Plan: Permittee shall subm it City approved final Stormwater Control Plan (SWCP) that complies with the latest Municipal Regional Stormwater NPDES Permit, including Low Impact Development (LID) Section C3.c.i.(2)(b) measures for harvesting and reuse, infiltration, or evapo- transpiration, for City’s review and approval by the Engineering Division.

33. Photometric Analysis: Permittee shall submit streetlight photometric analysis for City’s review and approval by the Engineering Division along Milpitas Boulevard, Gibraltar

Dr, and public sidewalk area that meet the Illuminating Engineering Society of North America (IESNA), RP8, for roadway and sidewa lk lighting standards and City standard design guidelines.

34. Recycled Water Cross-Connection Specialist: In order to comply with the California Code of Regulations Title 17 and 22, and for timely plan approval by the California State Water Resources Control Board/Division of Drinking Water (SWRCB/DDW) as well as by South Bay Water Recycling (SBWR), Permittee must hire a certified cross-connection specialist for their consultation as to irrigation wate r system design and c onstruction phasing. The name and contact information of the certified cross-connection specialist shall be provided on all landscape submittal plans.

35. Submittal Requirements: Permittee to ensure that all plan check submittals are in accordance with City’s submittal check list for each permit type, including but not limited to, payment of permit fees and/or fee deposit at the time of the submittal.

36. Project Job Account/Fee Deposit: Permittee shal l open a new PJ account as a deposit to cover the costs for Engineering Department’s services for review and inspection of the project. The amount shall be de termined based on the approved City fee schedule at the time of application submittal.

PRIOR TO OFF-SITE PLAN APPROVAL/ENCROACHMENT PERMIT ISSUANCE The following conditions shall be addressed as part of the off-site improvement plan review and shall be met prior to encroachment permit issuance, unless otherwise approved by the City Engineer. (E)

37. Public Improvement Design Standards: All public improvements shall be designed and constructed in accordance with all appl icable public improvement design standards, including but not limited to:
a. Milpitas Design Guidelines: (https://www.milpitas.gov/317/Land-Development- Procedures-Guidelines);
b. Standard details and specifications: (https://www.milpitas.gov/333/Standard-Details- Specifications);
c. Americans with Disabilities Act (ADA) requirements, where applicable.

38. Improvement Agreement and Securities: Permittee shall execute an Improvement Agreement and provide improvement securities in accordance with MMC Title XI, Section 17, and submit all other supplemental do cuments as stipulated in the Improvement Agreement (such as certificate of insurance).

39. Sanitary Sewer Calculations: Permittee shall submit a completed “Sewer Needs Questionnaire” form and sanitary sewer calculations to justify lateral size design, allocation of discharge for each of the lateral, and impa ct to the existing main. Permittee shall be responsible to implement any necessary improvements if there is any identified deficiency to the existing main as a result of the project.

40. Storm Drain Design: Permittee shall submit storm drain hydrology and hydraulic calculations based upon a 10-year storm event to justify the size of the storm drain lateral flowing full, without surcharging the main line pipe, and to be reviewed and approved by the Engineering Division.

41. Domestic Water and Fire Service Calculati ons: Permittee shall submit potable water and fire service calculations to confirm adequacy of lateral size, press ure and flow, to be reviewed and approved by the Engineering Division and Fire Department. Hydraulic modeling analysis by the City and paid by the Permittee may be required as needed.

Permittee shall be responsible to implement any necessary improvements if there is any identified deficiency to the existing main as a result of the project.

42. Specific Improvements: In addition to standard public improvements required under Milpitas Municipal Code (MMC) Title XI, Ch apter 1, Section 7, Permittee shall install other specific improvements listed below including incidental improvements as required by the City as part of the encroachment permit.
a) Installation of separate water service tap and meter for each of the following services:
residential, non-residential, irrigation, and fire.
b) Installation of separate utility service lines (domestic water, fire service, sanitary sewer) for non-residential.
c) Installation of radio-transmitted water meters with a meter antenna, any repeaters or transmitters as needed with dedicated power supplies at no cost to the City at locations acceptable to the City to ensure acc urate and timely reception of meter readings.

Permittee shall execute a recorded instrument providing dedicated space, access rights and dedicated power supplies to the City for operation/maintenance/repair/replacement of subject radio antenna.
d) Installation of full street width 3-inch Asphalt Concrete (AC) grind and overlay (G&O), with a 3-inch base repair on Gibraltar Dr. Including the intersection of Gibraltar Dr and South Milpitas Blvd., and full street width cr ack and slurry seal with base repairs on South Milpitas Blvd, along the project frontage limits. e) Installation of ADA-compliant curb ramps at two intersections along South Milpitas Blvd., Ames Ave., and Gibraltar Dr., and sidewalk along the project frontage, ensuring compliance with the latest ADA standards.
f) Remove curb ramp at southeast corner of Gibraltar Dr. & S. Milpitas Blvd. intersection and replace it with City standard sidewalk.
g) The crosswalk on south leg of the Gibraltar Dr. and S. Milpitas Blvd. intersection should be closed due to non-ADA compliant and a sign combination of R9-3 & R49 (CA) shall be installed on southwest corner of the intersection h) Installation of street trees along the project f rontage. The locations, spacing of street tree and tree species shall be in compliance with applicable City standards and details. i) Installation of a 36-strand fiber optic cable within the existing SIC conduit from Yosemite Dr to the Gibralta r Dr intersection along South Milpitas Blvd, or wireless Signal Interconnect (SIC), to enhance connectivity and improve traffic flow along the corridor. Additionally, implementation of a wireless SIC connection between the Gibraltar Dr and Garden St intersection. This is necessary to ensure better traffic flow thru proper connection to and communicati on from City owned Advance Traffic

Management System (ATMS). City to confirm make and model of wireless SIC or type of Fiber optic cable at later time.
j) Installation of a new traffic cabinet with new traffic signal equipment at the Ames Ave and South Milpitas Blvd intersection, along with battery b ackups. Removal and replacement of any required existing traffic signal equipment related to traffic signal communication only at Gibraltar Drive and South Milpitas Blvd. intersection, to ensure efficient and uninterrupted traffic flow along the corridor. City to confirm the make and model of the traffic signal equipment at later time. k) Installation of a new Rectangular Rapid F lashing Beacon (RRFB) to replace the outdated and non-functioning RRFB at its existing location along Gibraltar Dr. City to confirm make and model of the RRFB at later time.
l) Installation of video detection cameras (VDS) and Accessible Pedestrian Signal (APS) at two intersections along S. Milpitas Blvd. fr om Ames Ave. to Gibraltar Dr. City to confirm make and model of VDS and APS at a later time.
m) Either install the Video Detection Cameras (VDS) on existing signal pole or install a new traffic signal pole with a mast arm at the northeast corner and replace the two existing poles without mast arms at the Gibraltar Dr and South Milpitas Blvd. intersection. City to confirm the type of pole and mast arm length at later time. n) Developer to finish an additional street light pole and be delivered to the Public Works Corporation Yard for storage and future use in the event of a pole getting damaged.

43. Abandonment of Existing City Utilities: Permittee shall cap, abandon or remove any unused existing public utilities based upon City’s Abandonment Notes and to the City’s satisfaction.

44. Relocation and Adjustment of Existing Public Utilities: Permittee shall relocate and/or adjust existing public utilities as needed that are in conflict with the proposed improvements.

45. Maintenance Agreement: Permittee shall record a Maintenance Agreement for perpetual maintenance of certain public improvements, such as sidewalk within the 25’ sidewalk easement, mutually agreed between the City and the Permittee.

46. Water Service Agreement: Permittee shall co mplete a water service agreement to obtain water service.

47. Encroachment Permit: Prior to any work in the public right-of-way and/or public easement, obtain an encroachment permit with insura nce requirements for all public improvements including a traffic control plan per the latest California Manual on Uniform Traffic Control Devices (MUTCD) standards to be reviewed and approved by the Engineering Division.

48. Pothole Encroachment Permit: Due to mult iple new utility service connections on arterial/collector streets, Permittee shall pot hole and verify all potential utility crossing conflict as part of the public improvement plan during the design stage.

PRIOR TO BUILDING PERMIT ISSUANCE

The following conditions shall be addressed dur ing the building plan check process and shall be met prior to any building permit issuance (except de molition permit and rough grade permit), unless otherwise approved by the City Engineer. (E)

49. Easements on the Building Permit Plans: Permit tee shall depict all existing easements to remain based upon current preliminary title report and depict new easements on applicable building permit plans.

50. Concurrent Off-site Plan Re views: Permittee shall submit separate off-site improvement plans for City’s review and approval by the Engineering Department.

51. Abandonment/Quitclaim Easements: Permitt ee shall abandon/quit claim existing easements that are in conflict with or unnecessary for the project.

52. Stormwater Facility Operation & Maintenan ce Plan: Permittee shall incorporate design details into applicable construction plans in accordance with City-approved SWCP.

Permittee shall also submit Stormwater Faci lity Operation & Maintenance Plan that describes operation and maintenance procedures needed to ensure that treatment Best Management Practices (BMPs) and other storm water control measures continue to work as intended and do not create a nuisance (including vector control).

53. Stormwater Management Facilities O&M Agr eement: Permittee shall execute and record a Stormwater Management Facilities Oper ation and Maintenance (O&M) Agreement associated with the SWCP O&M Plan, in cluding perpetual maintenance of treatment areas/units, as reviewed and accep ted by the Engineering Division. The subject O&M Agreement shall be referenced in the Covenants, Conditions and Restrictions (CC&Rs), if applicable.

54. Water Supply and Force Majeure: The City rese rves the right to suspend the issuance of building permits in case of an emergency declaration of water supply in the case of a major catastrophic event that restricts City’s assurance to provide water supply.

55. Recycled Water Approval: Permittee shall us e recycled water for landscape irrigation purpose, except for the interior courtyard/podium areas within the building footprint where the potable water shall be used for irrigation. Permittee shall comply with California Code of Regulations (CCR), Title 22, Division 4, Chapter 3, titled “Water Recycling Criteria” , CCR, Title 17, Division 1, Chapter 5, Subchapter 1 titled “Drinking Water Supply” and all other recycled water regulations as listed under the publication titled “California Department of Public Health Regulations Related to Recycled Water June 18, 2014 ”.

Permittee shall obtain approval from the Ca lifornia State Water Resources Control Board/Division of Drinking Water, SBWR an d the City for recycled water design, including but not limited to on-site irrig ation design, based upon SBWR Guidelines and City of Milpitas Supplemental Guidelines. All landscape plants shall be compatible with recycled water.

56. Water Efficient Landscapes: Permittee shall comply with Milpitas Municipal Code Title VIII, Chapter 5 (Water Efficient Landscape s) for landscape design, including but not limited to, providing separate water meters for domestic water service and irrigation service and providing applicable landscape documentation package.

57. Solid Waste and Recycling Facility Design: Permittee shall comply with all applicable City design guidelines/details associated with haul route, turning radius, vertical and horizontal clearance, trash enclosure, staging area, storage area, etc.

58. Recycling Report Prior to Demolition Permit Issuance: Permittee shall submit Part I of a Recycling Report on business letterhead to the Building Department, for forwarding to the Engineering Division for review and approval. The report shall describe the following resource recovery activities:
a) What materials will be salvaged.
b) How materials will be processed during demolition.
c) Intended locations or businesses for reuse or recycling. d) Quantity estimates in tons (both recyclable and for landfill disposal). Estimates for recycling and disposal tonnage amounts by material type shall be included as separate items in all reports to the Building Division before demolition begins.

Permittee shall make every effort to salvage mat erials for reuse and recycling and shall comply with the City’s demolition and construction debris recycling ordinance.

59. Recycling Report Prior to Building Permit I ssuance: Permittee shall submit Part II of the Recycling Report to the Building Department, for forwarding to the Engineering Division.

Part II of the Recycling Report shall be supported by copies of weight tags and/or receipts of “end dumps.” Actual reuse, recycling and disposal tonnage amounts (and estimates for “end dumps”) shall be submitted to the Building Department for approval by the Engineering Division prior to inspection by the Building Department.

60. Development Fees: Permittee shall pay th e following development fees. The information listed in items “a” through “e” are based upon current fee rates; however, those fee rates are subject to change. The exact fee amount shall be determined at the time of building permit fee payment.
a) Water connection fee at $1,164/unit for residential and $5.97/gpd for commercial, based upon increased water usage.
b) Sewer connection fee at $1,406/unit for residential and $8.52/gpd for commercial, based upon increased average wastewater flow.
c) Wastewater Treatment Plant fee per MMC VIII, Chapter 2, Section 7.04. d) Calaveras Boulevard Widening Traffic Impact fee per Resolution No. 7894. e) 3.8% of applicable fees in accordance w ith City Resolution No. 8969 as Permitting Automation Fee.

61. Mailboxes: The Permittee shall coordinate with US Postal Services regarding placement of required mailboxes. Mailbox location shall not be on public street frontages and shall

be approved by City and US Postal Services prior to building permit issuance. Mailbox locations shall be shown on the improvement plans and Permittee shall submit a letter to the City’s Land Development Engineering Section from the Postmaster approving the location of the mailbox. Structures to protect mailboxes may require Building, Engineering and Planning Department review.

DURING CONSTRUCTION
The following conditions shall be complied with at all times during the construction phase of the project, unless otherwise approved by the City Engineer. (E)

62. Dewatering: If dewatering is needed during construction, Permittee shall obtain a Short- Term Industrial Wastewater Permit from the San Jose/Santa Clara Regional Wastewater Facility for discharging the groundwater to a sanitary sewer system.

63. On-site Recycled Water Coordination : Permittee’s cross -connection specialist shall coordinate the phasing of the construction; fa cilitate the cross-connection testing in order to minimize the impact for occupied buildi ngs during cross-connection testing; sign-off before the water meter set; coordinate on-site construction inspection; complete the site inspection; fill out required paperwork/quest ionnaire; and provide them to the City for forwarding to SBWR. Developer shall notify SBWR 7 days in advance to schedule attendance of SBWR inspector during Cross-Connection Test.

64. Prohibition of Potable Water Usage: Permittee sh all use recycled water for construction purposes, including dust control and compaction. Permittee shall comply with MMC VIII- 6-5.00 and 6-6.00 where potable water usage is prohibited, unless otherwise approved by the City Council.

65. Construction Staging and Employee Parking: Permittee shall place all construction related materials, equipment, and arrange construction workers parking on-site and not located in the public right-of-ways or public easements.

66. Water Shut-down Plan: Permittee shall provide a water shut-down plan at least seven days in advance of the shut-down in coordination with the Engineering Inspector and notify affected property owners/tenants when cut-in tee(s) is/are required.

PRIOR TO FIRST OCCUPANCY
The following conditions shall be met prior to issuance of a certificate of occupancy of the approved project, unless otherwise approved by the City Engineer.

67. Completion of Public Improvements: Permittee shall complete all public improvements, including but not limited to S. Milpitas Boulevard and Gibraltar Dr. frontage improvements including pavement restoration, signing and striping, concrete work, stormwater treatment facilities, and traffic signal modifications as shown on City approved plans.

68. Grant deed shall be revised to state Property Owner/Developer shall maintain Public Sidewalk around project frontage.

69. Landscape Certificate of Comp letion: Permittee shall submit a Certificate of Substantial Completion that complies with the Milpitas Municipal Code Water Efficient Landscapes ordinance.

70. Certificate of Cross-Connection: Permittee shall ensure that the cross-connection specialist complete the required recycled water constr uction inspection checklist, cross connection test results and any special inspection checklist as required by SBWR and forward them to the City.

71. Record Drawings: Permittee shall submit record drawings in Full size hard copy, AutoCAD, TIFF, and PDF formats for City records. Record drawings shall include all public improvements. Additionally, if the project uses recycled water, the permittee shall also submit record drawings of on-site irrigation facilities.

72. Private Job (PJ) Balance: Permittee shall pa y for any remaining balance from the Private Job deposit.

OFFICE OF BUILDING SAFETY

CONDITIONS OF APPROVAL

73. Compliance with California Code of Regulations. The Project shall comply with the requirements of the Office of Building Department and the California Code of Regulations Title 24 and the Milpitas Municip al Code as adopted by the City. Building permits shall be submitted to and approv ed by the Building Safety and Housing Department prior to start of construction. All California Code of Regulations Title 24 and Milpitas Municipal Code requirements a pplicable at the time of building permit application must be met in advance of any building permit approvals or related construction. Changes to the site plan and/or building plan require review and approval by the Office of Building Safety.

FIRE DEPARTMENT

CONDITIONS OF APPROVAL

The plans approved by the City Council, Pl anning Commission, and/or the Planning permit process are not building construction plans and have not been reviewed nor approved for conformance to the California Building Code (CBC), California Fire Code (CFC) and the Milpitas Municipal Code (MMC). Do not consider this re view as a final review for building construction plans approved by the Fire Department. Building construction plans must be submitted for review and approval before construction is to commence. The following notes are a general list of the applicable code requirements (2022 Edition) and are pr ovided to assist with the building permit process. Please note that these are not all inclusive. All applicable Building, Fire and Municipal Code requirements must be met in advance of any building permit approvals or related construction.

74. Technical Assistance: To determine the acceptability of technologies, processes, products, facilities, materials, and uses attending the design, operation or use of a building or premises subject to inspection by the Fire C ode Official, the Fire Code Official is authorized to require the owner or agent to provide, without charge to the jurisdiction, a technical opinion(s), plan review(s) and/or report(s). CFC Section 104.8.2

75. Electronic Documents: The Fire Code Official may require electronic base documents for all construction documents and operational permits. The Fire Code Official shall designate the software base format for the electronic documents. CFC Section 106.1.1, added by MMC Section V-300-2.28

76. Fire Department Access: Fire Department apparatus and staff access shall be provided to all buildings and site. Detailed review will be done during construction permit process.

The plans submitted appear to be in general conformance with the requirements. Final design shall meet the requirements listed below. CFC Section 503

76.1 Minimum Number of Fire Apparatus Access Points: A Minimum of two independent and approved (approved by the Fire Code Of ficial) means of fire apparatus access shall be provided for the site. Buildings or facilities exceeding 30 feet (9144 mm), or three stories in height, or 50,000 square feet (5760 m 2) shall be provided with at least two means of fire apparatus access for each structure. CFC, Section D104.1, adopted and amended by MMC V-300-2.170

76.2 Fire Apparatus Clearance: Fire apparatus access roads shall provide a minimum clear width of 26 feet. Only conditions with 26 feet roads are applicable. This requirement is for the use and function of a fire ladder apparatus. CFC, Appendix D, Sections D103.1 and D105.2, adopted and amended by Milpitas Municipal Code. MMC V-300-2.169 and 2.172

76.3 Timing of Installation and Serviceability of Fire Protection Elements: When fire apparatus access roads or a water supply for fire protection is required to be installed, such protection shall be installed and made serviceable prior to and during the time of construction. Combustible construction shall not begin until water mains and hydrants are operational and fire apparatus access roads are installed (paved). CFC Section 501.4

76.4 Fire Apparatus Access: Fire apparatus acc ess shall extend to within 150 feet of all portions of exterior walls of the building/ structure per the California Fire Code Section 503.1.1. When there is a dead-end condition, means for fire apparatus turn- around shall be provided.

76.5 Turning Radius: Fire apparatus access roads shall meet the Milpitas Fire Department turning radii guidelines and shall provide continuous apparatus travel. Turning radii for fire apparatus access roads shall be a minimum net clearance of 48 feet 6 inches for the outside radius and 28 feet 0 inches for the inside radius. The layout for the

outside and the inside radius shall be fr om the same reference point (center). CFC Section 503.2.4

76.6 Adjacent Access Rights: No source of access from lands adjoining a property to be developed shall be considered fire appa ratus access roads, unless there is obtained the irrevocable and unobstructed rights and recorded as an ingress/egress access easement with the Country of Santa Clar a. CFC Section 503.7, added by MMC V- 300-2.51

76.7 Fire Access Road Materials and Load Bearing Requirements: Fire access roads shall be paved (concrete and/or asphalt cement, or other concrete type pavement approved by the Fire Dept.). Fire apparatus acce ss roads/lanes and emergency vehicle roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced so as to provide all-weather capabilities. CFC Section 503.2.3

76.8 Access and loading. Facilities, buildings or portions of buildings hereafter constructed shall be accessible to fire department apparatus by way of an approved fire apparatus access road with an asphalt, concrete or other approved driving surface capable of supporting the imposed load of fire apparatus weighing up to 75, 000 pounds ( 34,500kg).

76.9 Emergency Vehicle Access (E VA): EVA roads, when required, shall meet the fire department site access requirements. CFC Section 503

76.10 Obstruction of Fire Access: Ground structures (including landscape) and building projections shall not encroach or impede the fire apparatus access requirements. CFC Section 503.4

76.11 Marking of Fire Access Roads. The required access road shall be designated and clearly marked as a fire lane. The designated fire lane shall be identified as set forth in Section 22500.1 of the Vehicle Code. The designation shall be indicated (1) by a sign posted immediately adjacent to, and visi ble from, the designated place clearly stating in letters not less than one inch in hei ght that the place is a fire lane, (2) by outlining or painting the place in red and, in contrasting color, marking the place with the words "FIRE LANE", which are clearl y visible from a vehicle, or (3) by a red curb or red paint on the edge of the roadway upon which is clearly marked the words "FIRE LANE". CFC Section 503.3. Mini mum marking shall be pole signage and red curb with “FIRE LANE” stencil. Signage and red curbs shall be done throughout and as needed to clearly identify the no parking zones.

76.12 Site Design Changes: The Fire Department reserves the right to request site design changes as needed to meet the requirements of the CFC, and/or make the request for additional fire protection measures in conformance with the CFC.

77. Fire Protection. Fire apparatus access roads and water supply for fire protection is required to be installed and made serviceable during the time of construction.

Combustible construction shall not begin until water mains and hydrants are operational and fire apparatus access roads are installed (paved). CFC Section 501.4

78. Fire Protection Water Supply (Hydrants, On-site and/or Public): An approved water supply (hydrants on-site and/or public) capable of supplying the required fire flow for fire protection shall be provided upon which facilities, buildings, or portions of buildings are hereafter constructed or moved into or within the jurisdiction. Water supply shall meet the Fire Code and the City of Milpitas Engineering Division water supply guidelines and the CFC Section 507, Appendix B and Appendix C. Note, the Civil drawings submitted under this Planning review are not approved for construction.

78.1 Water System Calculations: Private fire service mains and appurtenances shall be designed and installed in accordance with th e City of Milpitas Engineering design guideline requirements and the NFPA 24. Design calculations and all the necessary design information for the water system to meet the domestic and fire flow requirements as per the City of Milpitas Engineer Division water design requirements shall be provided as part of the construction permit process. CFC Section 507

78.2 Fire Flow Requirement for Buildings. Section B105 fire flow for buildings amends section B105.2 to read:

B105.2 Buildings other than one-and two-family dwellings, Groups R3 and R4 buildings and townhouses. The minimum fire-flow and flow duration for buildings other than one- and two-family dwellings, Group R3 and R4 buildings and townhouses shall be as specified in Tables B105.1(2) and B105.2.

The maximum fire flow reduction for all commercial buildings greater than 30,000 square feet and residential podium buildings shall not exceed 25 percent of the fire flow specified in Table B105.1(2). The maximum fire flow seduction for all other buildings shall not exceed 50 percent of the fire flow specified in Table B105.1(2).

Industrial areas shall have a fire flow not less than 5,000 gpm, with 20 psi residual pressure.

78.3 Fire Hydrant Location: The location a nd quantity of hydrants will be evaluated during the construction permit process. This applies to the on-site private streets as well as to the public streets. CFC Section 507.5

78.4 Hydrant for Automatic Fire Sprinkler/Standpipe Systems: Buildings equipped with an automatic fire sprinkler system and/or a standpipe system installed in accordance with Sections 903 and or 905 shall have a fire hydrant within 50 feet of the fire department connections. CFC Section 507.5.1.1, amended by MMC Section V-300-

2.56 78.5 Private Hydrant Requirements: Private hydrants shall have the bottom 6 inches of the hydrant painted, with a weather resistive paint, white in color. CFC Section 507.5.7, added by MMC V-300-2.62.

78.6 No Parking in Front of Hydrants: No parking is permitted in front of fire hydrants.

Hydrants located on streets (Public or Priv ate Street) shall have an unobstructed clearance of not less than 30 feet per CA Vehicle Code 22514

79. Automatic Fire Sprinkler System for Structures:

79.1 Automatic Fire Sprinkler. The buildings shall be provided with an automatic fire sprinkler system in conformance with the NFPA 13 Standards. California Fire Code Section 903

79.2 Sprinkler Valves: All valves controlling the water supply for the automatic sprinkler system shall be electrically supervised by a listed fire alarm control unit.

CFC 903.4

79.3 Sprinkler Monitoring: Alarm, supervisory and trouble signals shall be distinctly different and shall be automatically transmitted to an approved supervising station.

CFC Section 903.4.1

79.4 Fire Riser Location. The fire sprinkler system riser shall not be located within electrical rooms or storage closets and shall be provided with clear access and working clearance. California Fire Code Section 903.3.5.3, added by MMC Section V-300-2.73

79.5 Sprinkler Design. Hydraulic design for th e automatic fire sprinkler system shall provide a minimum of 20% safety margin. CFC Section 903.3.5.6, MMC V-300-2.76

79.6 Requirements for Fire Service Water Laterals for Building Sprinkler Systems:

Each building shall have a fire service water laterals for the automatic fire sprinkler system and shall meet the California Fire Code requirements Chapter 9 and the NFPA applicable Standards. Note that the civi l drawings provided are not reviewed nor approved for construction. CFC Section 912.1

79.7 Fire pump room and access. There shall be direct and unobstructed access to the fire pump room.

79.8 Fire Pump power. PG&E is not considered a reliable source of power. Standby power will be a requirement. Or provide other listed (listed by a national recognized testing lab) and approved (approved by the local fire dept.) means of power for the fire pump. CA Fire Code Section 102.9

79.9 Fire Pump(s). When required, fire pumps shall be installed in conformance with California Fire Code, the NFPA 20 and applicable standards. And the fire pump room shall be dedicated for no other use.

79.10 FDC/PIV (fire department connection/post indicating valve) Location(s). The location of the fire department FDC’s/PIV’s shall be at a readily visible and accessible location off the fire access road and approved by the Fire Code Official.

FDC’s/PIV’s shall not be located behind parking stalls, trees, landscape structures, nor behind any other obstruction. Final review for location for the FDC’s/PIV’s will be conducted during the construction permit process. CFC Section 912.2.1

Note, the required FDC’s and PIV’s shall be located off Gibraltar Dr and not on the onsite fire apparatus access road.

All FDC’s and PIV’s shall have fire department approved locking connection caps/locks. CFC Section 912.4.1

79.11 FDC/PIV Signage. A metal sign with raised letters at least 1 inch in size shall be mounted on all fire department connections. Signage shall be reflective, weather resistive and approved by the Fire Code Official. CFC Section 912.5

79.12 Backflow Protection. Potable water supply to the automatic sprinkler and/or the standpipe systems shall be protected against backflow as required by the Health and Safety Code section 13114.7 and the City of Milpitas Utilities Engineering Division.

CFC Section 912.6

79.13 Water Drainage. All new installations of sprinkler systems shall preclude sprinkler test and system drain water from discharging into the storm drain; provisions to direct water to the sanitary sewer or landscape or other approved means shall be provided. Sprinkler system design shall include the proposed method for drainage of sprinkler system discharge. Storm Water Pollution Regulations.

80. Fire Alarm System:

80.1 A fire alarm system shall be installed when required in the buildings when required by the CA Fire Code Section 907.

80.2 All valves controlling the water supply for the automatic sprinkler system shall be electrically supervised by a listed fire alarm control unit. CFC 904.3

80.3 Electrical supervision of the automatic fire sprinkler system shall be transmitted to an approved supervising station. CFC 903.4.1

80.4 One exterior approved audible device (for each riser) shall be connected to every automatic sprinkler system in an approved (by the Fire Code Official) location. CFC 903.4.2

80.5 Fire Alarm Panel: Fire alarm panel (or fire alarm annunciator panel) shall be located in a readily accessible location and shall be provided with the necessary access and working clearance as required by the CA Electrical Code. CFC Section 907.6.5

80.6 Fire Alarm Monitoring: Fire alarm monitoring (approved supervising station - UL, or FM approved). Fire alarm systems required by the Fire Code or by the California Building Code shall be monit ored by an approved supervising station in accordance with the NFPA 72. CFC Section 907.6.6

81. Building/Structure Other Requirements:

81.1 Premises Identification: New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Address numbers shall be Arabic numerals or alphabet letters and shall be consistent with Milpitas standardized addressing guidelines. CFC Section 505. The Fire Dept. may require the installation of address numbers at multiple building locations. CFC Section 102.9

81.2 Address Illumination: All required addresses shall be illuminated. CFC Section 505.3, added by MMC V-300-2.55

81.3 Fire Department Emergency Key Box (aka: Knox Box, Knox Locks, Knox Electric Switches, etc.): The Fire Code Official is authorized to require a key box(es) to be installed in an approved location(s) if necessary for lifesaving or fire-fighting purposes. Quantity and location shall be as directed by the Fire Code Official. CFC Section 506. Locked mechanical closets, fire alarm closets, sprinkler riser closets, etc. will need a Fire Dept. approved lock or “Knox” key box.

81.4 Access Control Devices. When access control devices in cluding bars, grates, gates, electric or magnetic locks or similar devices, which would inhibit rapid fire department emergency access to the building, are installed, such devices shall be approved by the fire code official. All access control devices shall be provided with an approved means for deactivation or unlocking by the fire department. Access control devices shall also comply with Chapter 10 Egress. CFC Section 504.6, added to the CFC by MMC Section V-300-2.54

Means to deactivate the locking system shall be located in the fire command room (when required) or other location as directed by the fire department.

In addition, all door lock control systems shall meet the requirements of the CFC Sections 1010.2.

81.5 Fire Command Center. Where required by other sections of this code and in all buildings classified as high-rise buildings by the California Building code and Group I2 occupancies having occupied floors located more than 75 feet above the lowest level of fire department ve hicle access and in all F-1 and S-1 occupancies with a building footprint greater than 500,00 square feet, a fire command center for fire department shall be provided and shall comply with the Sections 508.1.1 through 508.1.7.

A fire command center is required to be located at the front of the building (near fire dept. point of approach) with readily access from the exterior. Location to be approved by the Fire Dept. CFC 508.1.1

Separation. The fire command center shall be separated from the remainder of the building by not less than 2-hour fire barrier constructed in accordance with Section 707 of the California Building Code or horizontal assembly constructed in accordance with Section 711 of the California Building Code, or both. CFC 508.1.2, amended by MMC Section V-300-2.59.

Layout approval. A layout of the fire command center and all features required by this section to be contained therein shall be submitted for approval prior to instal1ation. CFC Section 508.1.4

Required features (CFC Section 508.1.6). The fire command center shall comply with NFPA 72 and shall contain the following features:
i. All items (applicable) noted under the CFC Section 508.1.6.

ii. Knox locking key box, approved by the fire code official, large enough for ten (10) sets of master keys. Added by MMC Section V-300-2.60

iii. Ten (10) sets of master keys for the building(s). Added by MMC Section V- 300-2.60

iv. A complete set of architectural, electrical, mechanical and plumbing plans for the building. Sets shall be “as-buil t” sets. Added by MMC Section V-300-

2.60 v. A complete set of underground fire water lines, automatic fire sprinklers, automatic fire alarm drawings, standpipe systems, other fire suppression systems, emergency responders’ ratio coverage, etc. All drawings shall be the latest sets and as-built.

81.6 Fire Equipment ID signs. Fire protecti on equipment shall be identified in an approved manner. Rooms containing controls for air-conditioning, systems, sprinkler risers and valves, or other fire detecti on, suppression or control elements hall be identified for the use of the fire department. CA Fire Code Section 509

81.7 Emergency Responder Radio Coverage: A Fire Department approved emergency responder radio coverage system shall be provided. SVRIA (Silicon Reginal Interoperability Authority) registration is required prior to any design. CFC Section 510, MMC V-300-2.61

81.8 Electrical Energy Storage Systems. Stati onary storage battery systems shall comply with the CFC, Section 1207.

81.9 Portable Fire Extinguishers. Portable fire extinguishers shall be selected, installed and maintained in accordance with CFC Section 906.

81.10 Fire Protection Service (CFC Section 901.6). All fire alarm systems, fire detection systems, automatic sprinkler or extinguishing systems, communication systems, and all other equipment, material or systems required by these regulations shall be maintained in an operable condition at all times in accordance with this code and California Code of Regulations, Titl e 19, Division 1. Upon disruption or diminishment of the fire protective qualities of such equipment, material or systems, immediate action shall be instituted to af fect a reestablishment of such equipment, material or systems to their original norm al and operational condition. California Code of Regulations, Title 19, Division 1, §1.14

81.11 Electrical Generators. Generators with fuel tanks shall meet the requirements of the CFC Chapters 50, 57 and the NFPA 30

i. Installation of aboveground tanks shall conform to Unidocs document UN- 018. Please see the following link for a copy.
http://www.unidocs.org/hazmat/new-construction/un-018.pdf

ii. Tank Design and Construction
Each tank shall be designed and constructed in accordance with nationally recognized standards (UL 142/2244 or equivalent. UL 2085 is the listing for protected tanks). CFC 5704.2.7, NFPA 30, 21.4.2.1

iii. Tank Protection. Approved means shall be provided to protect tanks subject to vehicle damage. CFC 5704.2.8.6, CFC 312, NFPA 30, 22.15

iv. Aboveground tanks located outside of buildings shall be located in accordance with Table 22.4.1.1(a) of NFPA 30. CFC 5704.2.9.6.1.1

v. Secondary Containment (protected and unprotected tanks). Tanks shall be provided with secondary containment. CA Fire Code Section 5004.2

vi. Signage and Labeling. Warning and identification signs shall be posted to clearly identify hazards. CFC 5003.5, CFC 5703.5, NFPA 30, 21.7.2.1

vii. Provide a fire extinguisher (minimum 40B:C rating) at each generator location. CFC 5704.3.3.1, NFPA 30, 9.10.2

viii. Hazardous Material Business Plan. Each application for a permit shall include a Hazardous Materials Management Plan (HMMP) in accordance with the CA Fire Code Section 5001.5.1. The fire code official is authorized to accept a similar plan required by other regulations.

ix. HMBPs shall be submitted electronically. HMBPs shall be submitted on the California Environmental Reporting System at http://cers.calepa.ca.gov/. CA Fire Code Section 5001.5.1

82. Fire Safety: Fire safety during construction, alteration or demolition of the building shall meet the requirements of Chapter 33 of the Ca lifornia Fire Code and the Standards for Construction Site Fire Safety (un- 024) by “unidocs” organization (http//:www.unidocs.org). A Construction Site Fire Safety plan shall be submitted to the Milpitas Fire Prevention Division for review and approval prior to the start of combustible construction. CFC Chapter 33

83. Landscape sheets: The proposed landscaping may be impacted by the comments above and the requirements for fire access, fire sy stems and devices (such as apparatus access, hydrants, fire service lines, fi re department connections valv es, etc.). The Fire Dept. reserves the right to relocate, delete or change the proposed landscaping when in conflict with fire systems and devices. CFC 507.5.4.

84. Plan Submittal: Complete plans and specific ations for all aspects of fire protection systems shall be submitted to the Fire Department for review and approval prior to system installation. CFC Section 901.2

POLICE DEPARTMENT

CONDITIONS OF APPROVAL

85. All Ingress and egress of traffic on Gibraltar Drive and South Milpitas Boulevard do not appear to be a concern because the developm ent is being incorpora ted with an already existing business park.

86. Parking lot areas shall have postings with appropriate signs per 22658(a) CVC to assist in removal of vehicles at the property owners’/managers’ request.

87. “No Trespassing/Loitering” signage should be posted at the entrances of parking lots placed in conspicuous areas. Signs should be at least 2’ x 1’ in overall size, with white background and black 2’’ high letters.

88. The parking project should allow circulati on for police patrols (vehicles, foot, and bicycles), to prevent and reduce the likelihood of criminal activity occurring in the area.

Addressing:

89. Address numbers shall be illumin ated during hours of darkness and should be strategically positioned as to be readily vi sible from the street. Address numbers should have a minimum height of 12 inches. If nu merous alarm zones are utilized then zone numbers should be clearly marked above appropriate comm on doorways (i.e. office space, break rooms, recreational area, etc.).

Visibility:

90. Parking lots and associated drive ways, circulation areas, aisles, passageways, recesses, and grounds contiguous to buildings shall be provided with lighting of sufficient wattage to provide adequate illumination to make clearly visible the presence of any person on or about the premises during the hours of darkness.

91. A building design that encourages visibility of potential crime locations and natural surveillance.

92. Stairwells and/or elevator lobbies should be of open design whenever possible, making users open to visual scrutiny.

93. Any posters, material, and objects near common area exterior windows should not block views in those common areas from the street.

94. All trash enclosures should be located at the perimeter of the parking lot, not adjacent to exterior doors, or in areas where such enclosures can compromise surveillance.

95. Any other line of sight obstructions (includi ng recessed doors, alcoves, etc.) should be avoided on building exterior walls and interior hallways.

96. From a public safety perspective, the front entrance area needs to have as much natural surveillance as possible and exposed to public view. When natural surveillance is afforded, the likely occurrence of burglarie s, robberies, etc. to that particular establishment/area are substantially redu ced because the risk of detection and apprehension of the perpetrator increases. Seclusion is one of the main elements sought after by perpetrators of a crime.

Accessibility:

97. Any and all areas controlled by electronic se curity devices (i.e. key fobs, access cards, keypads, etc.) should have K nox boxes installed near such access points with the Knox boxes containing the appropriate security device s to gain entry. If access points are controlled by keypads or access cards, management should provide the police department with the needed code(s) or electronic key(s) and regularly update the police department if such code(s)/key(s) change.

98. An up-to-date map of the interi or floor plan shall be provide d to the Police Department.

The map should minimally identify the locati ons of each entry/exit points, elevators, storage areas, entry/exit points controlled by electronic security devices, locations of security cameras, maintenance areas, stairwells, recreation centers, etc.

Landscaping:

99. Landscaping shall be of the type and situated in locations to maximize observation while providing the desired degree of aesthetics. S ecurity planting materials are encouraged.

Landscaping shall not conceal doors or windows from view, obstruct visibility of the parking lot from the street, nor hinder access to the roof, if needed.

Security:

100. Video/security cameras security system shall be required for the site, with coverage at all access points to the building in and around the business. The video/security cameras shall record in high definition and al so cover the parking lo t area to have the clarity necessary to identify an individual, ve hicle, etc., and have a field of view to maximize the area of coverage. The video/secu rity system shall have the capacity to save/store footage for a minimum of thirty (30) days and have the capability to be downloaded. A copy of video/security footage shall be made available to law enforcement upon request for investigative purposes. It is recommended the employees of the business be appropriately trained on how to use the se curity surveillance camera system so that footage can be reviewed and collected in a timely fashion by the Police department if needed.

101. Extra security measures should be taken to properly secure mail deliveries including larger boxes. Installing temporary package lock boxes or large parcel drop boxes should assist in preventing package th eft. A security camera system should be installed covering both the package lock boxes and the cluster box units to assist the police department and the US Postal Service Inspectors in identifying package/mail thieves.

102. Video/security cameras shall be required for the site with coverage at all access points into the building. The video/security cameras shall record in high definition and cover main areas, entrances/exits, any hallway leading to the restrooms, and the exterior parking lot.

Miscellaneous:

103. The Property Manager shall file an eme rgency notification form with the police department so law enforce ment can contact the property manager in the event of any major accident, emergency, or unforeseen circumstance.

104. Applicant shall have fire extinguishers on site during normal business hours.

Key:
(P) = Planning
(B) = Building
(E) = Engineering
(F) = Fire Prevention
(PD) = Police Department
(CA) = City Attorney
(ALL) = All

NOTICE OF RIGHT TO PROTEST
The Conditions of Project Approval set forth herein include certain fees, dedication requirements, reservation requirements, and other exactions. Pursuant to Government Code Section 66020(d)(1), these Conditions constitute written notice of a statement of the amount of such fees, and a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest these fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), began on date of adoption of this resolution. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

AGREEMENT

Permittee/Property Owner

The undersigned agrees to each and every condition of approval and acknowledges the NOTICE OF RIGHT TO PROTEST and hereby agrees to use the project property on the terms and conditions set forth in this Permit.

Date: _____________________ ______________________________________ Signature of Permitee

CITY OF MILPITAS

AGENDA REPORT
(AR)

Title Approve City Council Requests to Attend the Milpitas Chamber of Commerce’s 67th Annual Awards Ceremony (Staff Contact: Julie Minot, Senior City Manager Analyst, 408-586-3054)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 9/15/2026
Recommendation: Approve requests by Mayor Montano, Vice Mayor Barbadillo, Councilmembers Chua, Lam, and Lien, and City Manager Hopkins to attend the Milpitas Chamber of Commerce’s 67th Annual Awards Ceremony on September 18, 2026 for an estimated total amount of $600.

BACKGROUND:

Each year, the Milpitas Chamber of Commerce (Chamber) holds an awards ceremony, which is part of the Chamber’s tradition of recognizing excellence in the Milpitas business community. Award categories include business achievement, community service, public service, and non-profit leadership. There is a cost of $100 per person to attend the awards ceremony.

ANALYSIS:

The City of Milpitas Travel and Expense Reimbursement Policy (policy) established procedures and guidelines for business-related travel and training expenses of all City officials and employees, including City Council, Commission and Committee members in accordance with California Government Code Article 2.3 Section 53232.2, and section A.3 of the policy stipulates City Council (Council) approval is required prior to this expenditure.

Council approval of this request will provide Mayor Montano, Vice Mayor Barbadillo, Councilmembers Chua, Lam, and Lien, and City Manager Hopkins the opportunity to recognize local leaders, connect with Chamber members, and celebrate the Chamber’s role in fostering economic growth and community engagement in the City of Milpitas.

POLICY ALTERNATIVE(S):

Not Applicable

FISCAL IMPACT:

The estimated expense related to the City Council and City Manager’s attendance at the Chamber of Commerce’s 67th Annual Awards Ceremony is $600. Sufficient funds are available in the FY2026-27 General Fund budget for this expense.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This item is not a project under the California Environmental Quality Act (CEQA) Guideline 15378(b)

ATTACHMENT(S):

None.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Approve the Draft Program Year 2025 Community Development Block Grant Consolidated Annual Performance and Evaluation Report (Staff Contact: John Hall, Housing Official, 408-586-3017)
Category: Public Hearings-Community Development
Meeting Date: 9/15/2026
Recommendation:

(1) Approve the draft Program Year (PY) 2025 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER); and (2) Authorize the City Manager, or designee, to make necessary changes and submit the approved draft PY 2025 CAPER to the U.S. Department of Housing and Urban Development (HUD) to comply with CDBG requirements.

BACKGROUND:

The U.S. Department of Housing and Urban Development (HUD) requires Community Development Block Grant (CDBG) entitlement jurisdictions to prepare a Consolidated Annual Performance and Evaluation Report (CAPER) following each program year. The CAPER describes the City’s use of CDBG resources, reports accomplishments and expenditures, and evaluates progress toward the goals established in the Annual Action Plan and the 2025-2029 Consolidated Plan.

Program Year (PY) 2025 (July 1, 2025 through June 30, 2026) marked the first year of implementation of the City of Milpitas’ 2025-2029 Consolidated Plan. Throughout the program year, the City successfully advanced the priorities established in the Consolidated Plan and the PY 2025 Annual Action Plan by investing CDBG resources in activities that expanded access to affordable housing, strengthened community services, promoted economic opportunities, and enhanced the quality of life for low- and moderate-income residents.

The City allocated $1,215,125.05 to twelve (12) activities serving low- and moderate-income residents and other eligible populations. In total, the City expended $983,881.91 during the program year. Remaining available funds and program income are committed to eligible activities continuing into future program years.

Approval of the PY 2025 CAPER ensures compliance with HUD’s reporting requirements and preserves the City's eligibility for CDBG entitlement funding that supports community development and housing programs and services. The CAPER is due to HUD 90 days after the close of the program year. Staff must submit the report to HUD by the September 28, 2026, deadline.

ANALYSIS:

PY 2025 CAPER Accomplishments

Overall, the City made substantial progress toward the goals established in the PY 2025 Annual Action Plan.

Several annual performance objectives were met or exceeded, particularly in supportive and community services. Key accomplishments reported in the draft CAPER include:

Program Area PY 2025 Accomplishment Reported Outcome
Affordable Housing
Preservation
Rebuilding Together Silicon Valley completed critical repairs and accessibility improvements for income-qualified homeowners.

Expended Funds: $253,419.40
14 owner-occupied
homes; 22 residents
Affordable Rental
Housing
Terrace Gardens completed roof replacement on Buildings A through D, preserving deed-restricted senior housing.

Expended Funds: $160,758
148 affordable rental
units preserved

Program Area PY 2025 Accomplishment Reported Outcome
Supportive &
Community Services
CDBG-funded providers delivered housing advocacy, legal services, nutrition, independent living assistance, domestic violence services, and other supportive services.

Expended Funds: $93,573.45
394 persons assisted
Economic
Development
The Milpitas Microenterprise Assistance Program provided grants to income-qualified local microenterprises.

Expended Funds: $373,581
40 businesses assisted
Planning and
Administration
Staff successfully administered the CDBG Program.

Expended Funds: $102,550.06
Successful program
implementation
Total Expended: $983,881.91

The $231,243.14 balance of allocated funds is committed to activities continuing into PY 2026.

CDBG-funded activities assisted 394 persons, 162 households, and 40 businesses during PY 2025, for 596 beneficiaries in total. Persons served, or approximately 66 percent of beneficiaries, were assisted through supportive and community service activities. The City’s investments also preserved 148 deed-restricted affordable senior rental units, rehabilitated 14 owner-occupied homes, and assisted 40 income-qualified microenterprises.

CDBG Expenditures and Timeliness

The City expended $983,881.91 in CDBG funds during PY 2025 for affordable housing preservation, public services, economic development, and program administration. Although the City did not meet HUD’s timeliness standard during the reporting period, substantial progress was made in reducing the outstanding balance after execution of the PY 2025 HUD grant agreement. The City accelerated implementation by finalizing subrecipient agreements, processing reimbursements, and increasing drawdowns. Staff continues to implement the City’s Timeliness Workout Plan. The plan focuses on active management of project schedules, expenditures, and available funding to improve expenditure performance and restore compliance with HUD’s timeliness requirements while maintaining federal program compliance.

Public Outreach

Consistent with the City’s Citizen Participation Plan and federal requirements, the draft PY 2025 CAPER was made available for a public review and comment period from August 21 through September 11, 2026. Copies were made available on the City’s website, at City Hall, and at the Milpitas Library. The public notice was translated into Spanish, Vietnamese, Tagalog, and Simplified Chinese to support participation by residents with limited English proficiency.

The September 15, 2026 City Council meeting provides the required public hearing and an additional opportunity for the community to comment on the City’s PY 2025 CDBG performance and the proposed CAPER submission. Any comments received at the public hearing will be incorporated into the final CAPER, as appropriate, prior to submission to HUD.

POLICY ALTERNATIVE(S):

Alternative 1: Do not approve the draft PY 2025 CAPER.

Pros: None.

Cons: The City would miss the September 28, 2026 HUD submission deadline and jeopardize future CDBG entitlement funding.

Reason for Not Recommending: Timely CAPER submission is a federal condition of continued participation in the CDBG program.

PROJECT SCHEDULE/KEY MILESTONES:

Milestone Date

Public comment period August 21 – September 11, 2026
City Council public hearing September 15, 2026
Submission to HUD On or before September 28, 2026

FISCAL IMPACT:

There is no General Fund impact. All PY 2025 activities were funded with federal CDBG resources, including program income. Submission of the CAPER is a HUD requirement associated with the City’s continued participation in the CDBG entitlement program.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This item is not a project under the California Environmental Quality Act (CEQA) Guideline 15378(b)

ATTACHMENT(S):
(a) Draft PY 2025 Consolidated Annual Performance and Evaluation Report (CAPER)

CITY OF MILPITAS

DRAFT CONSOLIDATED ANNUAL

PERFORMANCE AND EVALUATION

REPORT (CAPER)
PY 2025

CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

Program Year (PY) 2025 marked the first year of implementation of the City of Milpitas’ 2025-2029 Consolidated Plan. Throughout the program year, the City successfully advanced the priorities established in the Consolidated Plan and the PY 2025 Annual Action Plan by investing Community Development Block Grant (CDBG) resources in activities that expanded access to affordable housing, strengthened community services, promoted economic opportunity, and enhanced the quality of life for low- and moderate-income residents.

Consistent with the priorities identified in the Consolidated Plan, CDBG investments focused on the following objectives:
• Maintain and Preserve Affordable Housing
• Supportive and Community Services
• Homelessness Prevention and Response
• Public Improvements
• Workforce and Economic Development
• Planning and Administration
During PY 2025, the City allocated CDBG resources to twelve (12) activities that addressed a broad range of community development needs through partnerships with nonprofit organizations and local agencies. Collectively, these investments preserved affordable housing, expanded access to critical supportive services, assisted vulnerable residents, promoted small business recovery, and ensured continued compliance with federal program requirements.

Major accomplishments during PY 2025 include the following:

Affordable Housing Preservation
The City continued to prioritize the preservation of affordable housing through investments benefiting both homeowners and renters.

CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Rebuilding Together Silicon Valley (RTSV) completed critical repairs for fourteen (14) owner-occupied housing units, benefiting twenty-two (22) residents. Home improvements included electrical upgrades, plumbing repairs, accessibility modifications, and other emergency repairs. These improvements enabled residents, mainly seniors and persons with disabilities, to safely remain in their homes.

The City also partnered with Terrace Gardens to complete roof replacement on Buildings A through D of its affordable senior housing development. These improvements preserved one hundred forty-eight (148) deed-restricted affordable housing units, extended the useful life of the property, and improved safety and living conditions for senior residents.

Supportive and Community Services
CDBG-funded public service activities provided essential assistance to vulnerable populations throughout the community. • Catholic Charities provided long-term care ombudsman services and advocacy for sixteen (16) Milpitas seniors residing in licensed care facilities.
• Child Advocates of Silicon Valley matched nine (9) Milpitas foster youth with Court Appointed Special Advocates (CASAs), providing advocacy and support through the court process.
• Next Door Solutions to Domestic Violence provided emergency shelter and supportive services to thirty-one (31) survivors of domestic violence.
• Project Sentinel assisted one hundred and thirty-six (136) residents through housing advocacy, counseling, landlord-tenant mediation, and case management.
• Senior Adults Legal Assistance delivered free legal services to thirty-seven (37) older adults. • Silicon Valley Independent Living Center provided housing-related assistance and independent living services to forty-eight (48) residents with disabilities.
• Sourcewise delivered nutritious meals and supportive services to seventy-seven (77) homebound seniors. • YWCA Silicon Valley provided emergency shelter and supportive services to forty (40) individuals experiencing domestic violence.

Collectively, these activities strengthened the City’s supportive services network while addressing critical needs related to housing stability, legal advocacy, nutrition, disability services, domestic violence prevention, and independent living.

Economic Development

CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City continued implementation of the Milpitas Microenterprise Assistance Program (MEAP) in partnership with FORWARD. Through this initiative, forty (40) income-qualified local microenterprises received grants that helped offset eligible business expenses, preserve employment opportunities, and support continued economic recovery for locally owned microenterprises.

Program Administration
City staff successfully administered the CDBG Program by ensuring compliance with federal regulations, monitoring subrecipient performance, processing reimbursement requests, completing environmental review requirements, maintaining financial oversight, and providing technical assistance to funded organizations.

Summary of Performance
Overall, the City made substantial progress toward achieving the goals established in the PY 2025 Annual Action Plan. Several performance objectives met or exceeded annual targets, as outlined in Table 1, particularly in the areas of public services.

The accomplishments achieved during PY 2025 demonstrate the City’s continued commitment to preserving affordable housing, supporting vulnerable residents, and investing CDBG resources in activities that produce measurable community benefits.

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Maintain and
Preserve
Affordable
Housing
Affordable
Housing
CDBG:
$160,758

Rental units
rehabilitated

Household
Housing
Unit
0 148 - 148 148
100.00%

CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Maintain and
Preserve
Affordable
Housing
Affordable
Housing
CDBG:
$253,419.40

Homeowner Housing
Rehabilitated

Household
Housing
Unit
248 14

5.65%
23 14

60.87%

Maintain and
Preserve
Affordable
Housing
Affordable
Housing CDBG: $0 Housing for
Homeless added

Household
Housing
Unit
0 0 - 0 0 -
Maintain and
Preserve
Affordable
Housing
Affordable
Housing CDBG: $0 Housing for People
with HIV/AIDS added

Household
Housing
Unit
0 0 - 0 0 -
Planning and
Administration

Affordable
Housing
Public
Housing
Homeless
Non-
Homeless
Special Needs
Non-Housing
Community
Development

CDBG:
$102,550.06 Other Other 1 1
100.00%
1 1
100.00%

Public
Improvements

Non-Housing
Community
Development

CDBG: $0
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit

Persons
Assisted 1000 0

0.00%
0 0 -

CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Supportive and
Community
Services
Non-
Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$93,573.45
Public service
activities other than
Low/Moderate
Income Housing
Benefit

Persons
Assisted 1940 394

20.31%
179 394
220.11%

Supportive and
Community
Services

Non-
Homeless
Special Needs
Non-Housing
Community
Development

CDBG: $0
Public service
activities for
Low/Moderate
Income Housing
Benefit

Households
Assisted 20 0

0.00%
0 0 -
Workforce and
Economic
Development
Non-Housing
Community
Development

CDBG: $0
Facade
treatment/business
building
rehabilitation
Business 0 0 - 0 0 -
Workforce and
Economic
Development
Non-Housing
Community
Development

CDBG:
$373,581
Businesses assisted Businesses
Assisted
50 40

80.00%
67 40

59.70%

Table 1 - Accomplishments – Program Year & Strategic Plan to Date

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

The Consolidated Annual Performance Evaluation Report (CAPER) corresponds with the first Annual Action Plan year covered by the City’s 2025- 2029 Consolidated Plan which was adopted by Milpitas City Council on June 3, 2025.

The CAPER provides a snapshot of how the City utilized its CDBG allocation to meet the needs of the City’s low- and moderate-income

CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
population. The following priorities were considered to meet the housing and community development needs in Milpitas:
• Maintain and Preserve Affordable Housing
• Supportive and Community Services
• Homelessness Prevention and Response
• Public Improvements
• Workforce and Economic Development
• Planning and Administration
The City successfully achieved and, in several areas, exceeded the goals outlined in the PY 2025 Annual Action Plan (AAP). This was accomplished through strategic planning, strong community partnerships, and data-driven decision-making. For the program year, the City allocated $1,215,125.05 to twelve (12) activities, which addressed a wide range of community needs including home rehabilitation, public services, and economic development. The detailed funding allocation is as follows:

CDBG Formula Funds for Program Year 2025: $555,374
CDBG Prior Year Unused Formula: $64,868.19
Program Income: $594,882.86
In total, 596 Milpitas residents were assisted in Program Year 2025, reflecting the City’s commitment to serving vulnerable populations. A total of 66% (394/596) of clients served with CDBG funds were conducted by supportive and community services activities such as aging-in-place resources, legal advocacy, nutrition programs, access to affordable housing, emergency shelter, counseling, and other supportive services.

A top priority for the City is to maintain and preserve affordable housing, ensuring long-term housing stability and safety for residents. Through an ongoing partnership with Rebuilding Together Silicon Valley, a total of 14 housing units (22 homeowners) were rehabilitated. Twenty-two homeowners, many of whom are elderly or disabled, received critical assistance with emergency home repairs and safety modifications. These repairs included water heater replacements, electrical upgrades, plumbing repairs, and installation of accessibility features such as ramps and

CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
grab bars, which allowed residents to remain safely in their homes.

Regarding affordable housing rental rehabilitation, Terrace Gardens, a 100% affordable senior housing development was awarded CDBG funding for roof replacement. These investments not only improved the safety and longevity of the building but also enhanced the quality of life for senior residents by creating more welcoming and functional shared spaces.

Given the persistent economic challenges faced by local businesses, and building on the success of the pilot Microenterprise Assistance Program (MEAP), the City launched a third round of grants for Milpitas microenterprises. Through targeted outreach and technical assistance, a total of $335,000 was awarded to 40 income-eligible microenterprises. The funding supported activities such as payroll, rent, and business adaptation strategies, thereby helping to preserve jobs and promote economic recovery in the Milpitas business community.

CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)
CDBG
White 195
Black or African American 31
Asian 251
American Indian or American Native 3
Native Hawaiian or Other Pacific Islander 18
Asian/White 1
Other Multi-Racial 97
Total 596
Hispanic 80
Not Hispanic 516

Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
Table 2 summarizes the racial and ethnic characteristics of individuals and households assisted through the Community Development Block Grant (CDBG)-funded activities during Program Year (PY) 2025, as reported in HUD’s Integrated Disbursement and Information System (IDIS).

The City of Milpitas remains committed to ensuring that CDBG-funded programs are accessible to all eligible residents regardless of race, ethnicity, or other protected characteristics. Funded activities are implemented on a nondiscriminatory basis and are designed to address the needs of low- and moderate-income residents throughout the community.

The demographic information reported in Table 2 reflects the diversity of Milpitas and demonstrates that CDBG investments benefited residents from a broad range of racial and ethnic backgrounds.

Housing rehabilitation, housing advocacy services, legal assistance, nutrition programs, independent living services, domestic violence assistance, affordable housing preservation, and economic development activities collectively served a diverse cross-section of the community. The City will continue monitoring beneficiary data to ensure future investments remain responsive to community needs and consistent with the priorities established in the 2025–2029 Consolidated Plan.

CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 1,583,485 $983,881.91
Table 3 - Resources Made Available

Narrative

During PY 2025, the City of Milpitas received Community Development Block Grant (CDBG) resources totaling $1,583,485, including the annual entitlement allocation, prior-year funds, and program income.

These resources provided the financial foundation for implementing the priorities identified in the 2025–2029 Consolidated Plan. While total CDBG resources available for PY 2025 equaled $1.58 million, including prior-year funds and program income, the City allocated $1.22 million to twelve activities during the program year.

The City expended $983,881.91 in CDBG funds during the program year to support affordable housing preservation, public services, economic development initiatives, and program administration. These expenditures reflect projects completed during the reporting period, while the remaining available funds have been committed to eligible activities that will continue into future program years in accordance with HUD regulations and the City's Consolidated Plan.

Although the City did not meet HUD’s timeliness standard during the reporting period, substantial progress was made toward reducing the outstanding balance. Following the execution of the PY 2025 HUD grant agreement, the City accelerated project implementation by finalizing subrecipient agreements, processing reimbursements, and increasing drawdowns. These efforts resulted in the significant expenditures during the latter portion of the program year and established a stronger foundation for continued improvement in future years. Staff continues to implement the City’s Timeliness Workout Plan and is committed to prudent financial management of federal resources.

Identify the geographic distribution and location of investments Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
City of Milpitas 100 100
Table 4 – Identify the geographic distribution and location of investments

Narrative
The City of Milpitas does not designate specific geographic target areas for its CDBG Program. Instead, funding is allocated on a citywide basis to benefit low- and moderate-income residents wherever eligible needs are identified.

Projects are selected based on demonstrated community need, consistency with the Consolidated Plan, and their ability to achieve one or more of HUD's National Objectives. This citywide approach allows the

CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
City to respond to emerging housing and community development needs while ensuring equitable access to federally funded programs.

CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The Community Development Block Grant Program serves as an important component of the City's broader affordable housing and community development strategy. While CDBG funding provides critical financial support for eligible activities, the City actively leverages federal, state, local, and private resources to maximize program impact and address housing and community development needs that cannot be met through CDBG funding alone.

During Program Year 2025, CDBG investments complemented a variety of locally administered housing and homelessness initiatives, allowing the City to expand services, preserve affordable housing, and strengthen community partnerships. By coordinating funding across multiple programs, the City maximized available resources.

Program income generated through the City's Revolving Loan Fund continued to provide an important source of local funding that supplemented the annual CDBG entitlement allocation. These additional resources increased the City's capacity to preserve affordable housing, support homeowner rehabilitation, and respond to evolving community needs without relying exclusively on annual federal appropriations.

The City also continued to leverage investments through partnerships with nonprofit organizations and affordable housing providers. Organizations receiving CDBG funding contributed additional financial resources, volunteer support, professional expertise, and community partnerships that significantly increased the overall impact of federal investments. These collaborative efforts enabled service providers to reach more residents, deliver higher-quality services, and strengthen long-term program outcomes.

Beyond CDBG, the City continued implementing complementary housing initiatives supported through other funding sources, including the Permanent Local Housing Allocation (PLHA), local affordable housing resources, and other state and regional programs. These investments supported affordable housing, homelessness response, workforce housing, and housing assistance programs that collectively advanced the City's housing objectives.

The City's coordinated funding strategy reflects its commitment to integrating multiple funding sources into a comprehensive housing and community development framework. By leveraging federal resources with state, local, and private investments, the City is able to expand services, preserve affordable housing, promote housing stability, and improve the quality of life for low- and moderate-income residents throughout the community.

CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

The City of Milpitas continued to make meaningful progress toward preserving and improving affordable housing opportunities during PY 2025. Consistent with the priorities established in the 2025–2029 Consolidated Plan, the City invested CDBG funds in activities designed to preserve existing affordable housing, improve housing conditions for low-income homeowners, and support long-term housing stability.

Recognizing that preserving affordable housing is often the most cost-effective strategy for maintaining the community’s affordable housing inventory, the City prioritized investments that protected both owner-occupied and affordable rental housing.

A significant accomplishment during the program year was the completion of major rehabilitation improvements at Terrace Gardens, a deed-restricted affordable senior housing community. CDBG funding supported roof replacement on Buildings A through D, preserving the long-term viability of 148 affordable housing units. These improvements enhanced resident safety, protected the buildings from future deterioration, and extended the useful life of one of the City's important affordable housing assets.

The City also partnered with Rebuilding Together Silicon Valley to provide emergency home rehabilitation services for income-qualified homeowners. Through this program, 14 owner-occupied homes received critical repairs that addressed health and safety deficiencies, improved accessibility for seniors and persons with disabilities, increased energy efficiency, and allowed residents to safely remain in their homes. Typical improvements included electrical and plumbing repairs, water heater replacement, accessibility modifications, and other emergency repairs that preserved the housing stock and reduced the likelihood of displacement.

Although the homeowner rehabilitation program did not fully achieve its projected annual rehabilitation goal, this shortfall resulted primarily from delays associated with execution of the PY 2025 HUD grant agreement, which shortened the available implementation period for construction activities. Despite these challenges, the completed rehabilitation projects addressed urgent housing needs and produced meaningful benefits for participating households. The City anticipates improving production levels during future program years as implementation timelines return to normal.

Collectively, affordable housing activities assisted 162 households during PY 2025. Overall, the City's affordable housing investments contributed directly to the preservation of existing affordable housing, improved housing quality, enhanced accessibility, and increased long-term housing stability for low- income residents. These accomplishments support the Consolidated Plan's objective of maintaining and preserving existing housing while maximizing the impact of limited federal resources.

CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)

One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 171 162
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 171 162
Table 5 – Number of Households

One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 171 162
Number of households supported through
Acquisition of Existing Units 0 0
Total 171 162
Table 6 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

While the City anticipated completing additional rehabilitation projects during the program year, execution of the HUD grant agreement occurred later than expected, reducing the amount of time available to complete construction activities before the close of the reporting period. This delay affected project scheduling rather than program demand or contractor capacity.

Regardless, the City made substantial progress toward affordable housing goals established in the PY 2025 Annual Action Plan. A total of 162 households benefited from CDBG-funded affordable housing investments. The City will continue evaluating program performance annually and will refine performance targets to maximize the effectiveness of future CDBG investments.

Discuss how these outcomes will impact future annual action plans.

The accomplishments and lessons learned during PY 2025 will help inform future Annual Action Plans and funding decisions. Performance data collected through completed activities provides valuable information regarding community needs, program demand, and effective service delivery strategies.

CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
Future funding priorities will continue emphasizing preservation of existing affordable housing and housing stability. The City will also continue monitoring performance outcomes to ensure federal resources remain aligned with HUD National Objectives and the priorities established in the 2025–2029 Consolidated Plan.

By incorporating program performance into future planning efforts, the City will continue strengthening its housing and community development programs while ensuring CDBG resources produce measurable and lasting benefits for low- and moderate-income residents. As housing costs continue to place increasing pressure on low- and moderate-income households, preserving existing affordable housing will remain one of the City’s highest priorities.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 91 0
Low-income 71 0
Moderate-income 0 0
Total 162 0
Table 7 – Number of Households Served

Narrative Information
During Program Year 2025, affordable housing activities primarily benefited households with the greatest housing needs. Based on program income eligibility requirements, approximately 56 percent of households served were classified as extremely low-income, while the remaining 44 percent were low- income households.

These results demonstrate that the City's affordable housing investments continue to prioritize residents with the greatest economic need, consistent with HUD regulations and the objectives established in the Consolidated Plan. By directing resources toward households most vulnerable to housing instability, the City helps preserve affordable housing opportunities and promotes long-term residential stability for low-income families and seniors.

CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
During Program Year (PY) 2025, the City of Milpitas continued to implement a coordinated strategy to identify, engage, and assist individuals experiencing homelessness through partnerships with Santa Clara County, nonprofit service providers, and regional Continuum of Care (CoC) agencies. Consistent with the priorities established in the 2025–2029 Consolidated Plan, the City's efforts focused on connecting unsheltered individuals with housing resources, supportive services, and coordinated entry into the regional homeless response system.

Although Community Development Block Grant (CDBG) funds were not used directly to finance homeless outreach activities, CDBG investments complemented broader City initiatives by funding public service programs that promoted housing stability and assisted individuals and families at risk of homelessness. These coordinated efforts help reduce barriers to housing while improving access to critical community resources. Some of those resources include:

Homeless Outreach/Assessment and Mobile Hygiene Services To create a more coordinated and comprehensive approach to serving unhoused residents, the City combined homeless outreach, assessment, case management, and mobile hygiene services into a single competitive RFP. The combined service model provides a consistent point of contact for outreach and engagement while integrating basic hygiene services with housing navigation, assessment, referrals, and case management. This approach is intended to strengthen connections to housing and supportive services, improve service coordination, and provide the City with standardized data to inform future program planning and resource allocation. The City awarded WeHOPE a 5-year agreement with a not-to- exceed contract amount of $849,207. Under this agreement, WeHOPE will identify, assess, and refer unhoused residents to appropriate housing programs and services, while also providing timely data and long-term projections on the unhoused population. This approach will help the City maintain a strategic and standardized methodology for serving unhoused residents.

Permanent Local Housing Allocation (PLHA)
In July 2023, the City received a signed Standard Agreement from HCD approving its 2019, 2020, and 2021 funding applications, totaling $1,017,554. These funds are designated for homeless outreach and the creation of a Workforce Housing Rental Assistance Program. This program offers rental subsidies to Milpitas residents and local workforce members earning at or below 30% of the Area Median Income (AMI), as defined by HCD as extremely low income. The City used its 2019–2021 PLHA allocation to fund one year of homeless outreach, the Workforce Housing Rental Assistance Program (WHRAP), and

CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
program administration. Through WHRAP, the City has provided rental assistance to extremely low- income Milpitas households. The first round provided 22 households earning at or below 30% of AMI with $645 per month for 24 months, beginning in August 2024. The second round began in May 2026 and provides 26 eligible Milpitas households earning at or below 30% of AMI with $706.60 per month for 24 months.

Addressing the emergency shelter and transitional housing needs of homeless persons During PY 2025, the City continued to address the needs of residents experiencing homelessness, housing instability, and domestic violence by supporting a coordinated network of emergency shelter, crisis intervention, outreach, and supportive services. Through partnerships with nonprofit organizations and connections to countywide resources, residents were able to access immediate assistance while also receiving support to help them work toward longer-term housing stability.

The City supported emergency shelter and crisis intervention services through partnerships with Next Door Solutions to Domestic Violence and YWCA Silicon Valley. Next Door Solutions provided emergency shelter, case management, safety planning, and supportive services to individuals and families fleeing domestic violence. YWCA Silicon Valley similarly provided emergency shelter and comprehensive supportive services to help survivors establish safety, stabilize their living situations, and begin transitioning toward permanent housing.

In addition to emergency shelter services, the City partnered with WeHOPE to provide coordinated homeless outreach and assessment. Through direct engagement with individuals experiencing homelessness, WeHOPE provided on-site case management, assessed individual needs and barriers, and connected residents with appropriate shelter, housing, and supportive services. These outreach efforts helped ensure that individuals received assistance tailored to their circumstances while also providing the City with information on local needs, demographics, and service utilization. This information supports the City’s ongoing efforts to better understand homelessness in the community and identify opportunities to strengthen its response.

The City further connected residents to the broader regional homeless response system by promoting the Santa Clara County Here4You Hotline. The hotline serves as a centralized resource for adults, couples, and families seeking emergency shelter or temporary housing. Callers can receive information about available shelter options and assistance identifying programs that align with their needs and current capacity. Hotline staff may also coordinate transportation to shelter and provide referrals to other community resources, including homelessness prevention and rental assistance programs. The Here4You Hotline is available seven days a week, from 9:00 a.m. to 7:00 p.m., at (408) 385-2400.

Together, these resources create multiple pathways for residents to access assistance based on their individual circumstances. The City’s partnerships with Next Door Solutions, YWCA Silicon Valley, and

CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
WeHOPE, combined with access to countywide resources such as the Here4You Hotline, strengthen the continuum of services available to residents in crisis. Through this coordinated approach, the City is able to respond to immediate safety and shelter needs while connecting individuals and families to case management, housing resources, and supportive services that promote greater stability and progress toward permanent housing.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The County CoC provides guidance and connections to resources for individuals transitioning from institutional settings, including access to reentry resource centers where individuals can be assessed for housing and supportive service needs. Assessments and coordinated entry processes help identify an individual’s level of vulnerability and connect them with appropriate resources, which may include residential or outpatient treatment, transitional housing, emergency shelter, and other supportive services. This coordinated approach helps ensure that individuals leaving institutional settings have access to services that can support a more stable transition back into the community.

Preventing homelessness more broadly remains a central component of the City’s housing and community development strategy. In addition to responding to immediate housing crises, the City invests in programs intended to address housing instability before it results in homelessness. During Program Year 2025, CDBG-funded activities supported legal assistance, fair housing counseling, nutrition services, accessibility improvements, independent living services, homeowner rehabilitation, and domestic violence services. Together, these activities addressed a range of financial, physical, and social factors that can place vulnerable households at risk of housing instability.

The City’s affordable housing preservation efforts further supported homelessness prevention by helping residents remain safely and stably housed. Through the rehabilitation of owner-occupied homes and preservation of affordable rental housing, the City helped address health, safety, accessibility, and deferred maintenance needs while reducing the financial burden that significant housing repairs can place on lower-income households. These investments not only preserve the existing affordable housing stock but also help prevent displacement and promote long-term housing stability.

The City also continued coordinating with Santa Clara County and local service providers to connect residents with additional resources, including rental assistance, behavioral health services, workforce development programs, and other supportive services designed to address the circumstances that may contribute to housing loss. Through these partnerships, the City seeks to provide residents with access to a broader network of resources beyond those directly funded through CDBG.

CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
Collectively, these efforts demonstrate the City’s commitment to a prevention-oriented approach that addresses both immediate housing needs and the underlying factors that contribute to housing instability. By combining regional coordination, supportive services, housing preservation, and targeted assistance, the City continues working to prevent homelessness and promote long-term housing stability and self-sufficiency among low- and moderate-income residents.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City recognizes that ending homelessness requires more than providing emergency shelter.

Successful outcomes depend upon connecting individuals and families to permanent housing, supportive services, healthcare, employment opportunities, and community resources that promote long-term housing stability.

Throughout Program Year 2025, the City continued collaborating with Santa Clara County, nonprofit organizations, and affordable housing providers to support permanent housing solutions for individuals experiencing homelessness. Service providers receiving CDBG assistance coordinated closely with other community partners to ensure participants could access comprehensive services that addressed both immediate and long-term needs.

In addition to supportive services, the City's ongoing investment in affordable housing preservation contributes to the regional effort to expand housing opportunities available to extremely low-income households. Preserving existing affordable housing helps maintain the supply of housing available to vulnerable residents while reducing displacement pressures within the community.

The City will continue strengthening partnerships with regional housing providers, homeless service organizations, and public agencies to improve coordination, expand access to permanent housing opportunities, and support individuals transitioning from homelessness to stable, independent living.

CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Milpitas does not operate or oversee a Public Housing Authority (PHA); therefore, does not administer traditional public housing programs. Nevertheless, the City continues to support affordable housing opportunities through partnerships with affordable housing providers, Santa Clara County, nonprofit organizations, and other regional agencies that serve low- and moderate-income households.

During PY 2025, the City continued investing CDBG resources in activities that preserved affordable housing, improved housing conditions, and expanded access to supportive services for vulnerable residents. Although these investments were not directed to public housing developments, they complemented the region’s affordable housing network by helping preserve existing affordable units, improving housing quality, and reducing the risk of displacement among income-qualified households.

Milpitas is home to several affordable housing developments that serve households with limited incomes, including project-based Section 8 housing and permanent supportive housing developments.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
Although the City does not administer a public housing program, it remains committed to expanding homeownership opportunities for income-qualified households through its Below Market Rate (BMR) Homeownership Program.

Throughout the program year, City staff continued partnering with HouseKeys to administer the BMR program. Information regarding available homes was distributed through the City’s website, the HouseKeys website, and community outreach efforts to ensure public awareness of affordable homeownership opportunities.

Actions taken to provide assistance to troubled PHAs
The City of Milpitas does not operate or oversee a PHA; therefore, no direct actions were required during the program year to address troubled PHA performance. However, the City continued pursuing complementary housing strategies designed to improve housing stability for low- and moderate-income households. These efforts included preservation of existing affordable housing, administration of the BMR Homeownership Program, support for affordable housing development, and coordination with regional housing partners to improve access to housing resources.

CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) Resolution No. 8523
The City adopted Resolution No. 8523, which recognizes homelessness as a crucial problem in the County and will help contribute to future affordable housing projects that will house the homeless.

Affordable Housing Ordinance 297
Affordable Housing Ordinance 297 requires residential development projects of 10 units or more that are designed and intended for permanent occupancy to provide 15 percent of the total dwelling units as affordable units.

Housing Opportunity Zone
The project will establish a new ‘overlay district’ within established critical priority areas of Milpitas and complete the associated California Environmental Quality Act (CEQA) analysis to accelerate housing production in the City. The Housing Opportunity Zone (HOZ) will provide objective standards and incentives to developers to encourage and support the development of by-right, affordable, and supportive housing projects, including housing for special-needs residents.

The project would streamline housing approvals and accelerate housing production by providing clarity and certainty to developers to stimulate development in priority areas. Incentives to developers may include reduced parking requirements, additional density bonuses beyond the State Density Bonus, increased allowable heights, streamlined permitting processes, and fee waivers.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City contracted with WeHOPE to provide assessment services to the unhoused via case managers.

The case managers provide ongoing outreach and assessment services to the unhoused community in Milpitas.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The County of Santa Clara implements a Lead Safe Homes Program. The funded programs help the community identify lead-paint hazards through inspections and remove lead hazards caused by lead- paint in homes built before 1978 in Santa Clara County.

CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
Additionally, Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD Lead- Based Paint regulations. In addition, the City publicizes and identifies lead-based hazards and older residential projects through its Code Enforcement Division and Building Department.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) Through WHRAP, the City has provided rental assistance to extremely low-income Milpitas households.

The first round provided 22 households earning at or below 30% of AMI with $645 per month for 24 months, beginning in August 2024. The second round began in May 2026 and provides 26 eligible Milpitas households earning at or below 30% of AMI with $706.60 per month for 24 months.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City is striving to improve intergovernmental and private sector cooperation to synergize efforts and resources and develop new revenues for community service needs and the production of affordable housing. Continued collaborative efforts include:

Participating in regular quarterly meetings between entitlement jurisdictions at the CDBG Coordinators meeting;
Participating in the Regional Housing Working Group;
Coordinating joint jurisdiction Request for Proposals and project review committees; and Participating in Community Development Roundtable monthly meetings with the development communities.

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City benefits from a strong jurisdiction and region-wide network of housing and community development partners, such as the County and the CoC. To improve intergovernmental and private sector cooperation, the City will continue to participate with other local jurisdictions and developers in sharing information and resources.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) During Program Year 2025, the City of Milpitas continued efforts to address barriers to housing access through education, counseling, outreach, and enforcement-related services. These efforts were implemented in coordination with Project Sentinel, the City’s contracted housing service provider.

With CDBG funding, Project Sentinel provided housing counseling, tenant-landlord counseling, dispute

CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
resolution, case intake, education, and community outreach to Milpitas residents. These services helped residents understand their rights and responsibilities under federal and state fair housing laws, identify potential discriminatory housing practices, and obtain assistance resolving housing-related concerns.

During PY 2025, Project Sentinel assisted 136 Milpitas residents through housing advocacy, counseling, landlord-tenant mediation, and case management.

In addition, the City continued to make information regarding affordable housing and homeownership opportunities available to the community.

CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Milpitas is committed to administering its Community Development Block Grant (CDBG) Program in accordance with all applicable federal regulations while maintaining a comprehensive monitoring system that promotes accountability, transparency, and effective stewardship of public funds. During PY 2025, the City continued implementing a monitoring program designed to ensure that all funded activities were carried out in compliance with HUD requirements, the terms of executed subrecipient agreements, and the objectives established in the 2025-2029 Consolidated Plan.

Each subrecipient entered into a written agreement that clearly defined the scope of work, performance measures, eligible activities, reporting requirements, financial management standards, records retention requirements, and all applicable federal compliance obligations. Agreements were reviewed to ensure consistency with HUD regulations and approved by the City Attorney prior to execution.

Throughout the program year, City staff conducted ongoing desk monitoring by reviewing quarterly performance reports, reimbursement requests, beneficiary documentation, financial records, supporting invoices, and other program records submitted by each subrecipient. Staff evaluated whether reported accomplishments were consistent with approved work plans and ensured that activities continued to meet applicable National Objectives and program requirements.

In addition to ongoing desk reviews, City staff conducted monitoring visits for all active subrecipients during PY 2025. Monitoring included reviews of program administration, financial management practices, procurement documentation where applicable, beneficiary eligibility, recordkeeping, performance reporting, and compliance with applicable federal requirements such as environmental compliance, Section 3, civil rights requirements, the Build America, Buy America Act (BABA) and Davis- Bacon and related Acts. Monitoring activities were conducted both virtually and in person, depending upon the nature and complexity of each activity.

City staff also provided technical assistance throughout the program year to help subrecipients understand regulatory requirements, improve reporting practices, and resolve questions before they developed into compliance concerns. This collaborative approach promotes continuous improvement while helping ensure successful program implementation.

Following each monitoring review, City staff documented observations, discussed preliminary results with subrecipient representatives, and provided written follow-up summarizing the monitoring results.

When minor administrative issues were identified, staff worked collaboratively with the organization to provide guidance and ensure timely resolution. No monitoring findings or concerns requiring formal

CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
corrective action were identified during Program Year 2025.

The City's monitoring process also serves as an important program management tool. Information obtained through quarterly reporting, reimbursement reviews, and monitoring visits is used to evaluate organizational capacity, identify implementation challenges, improve future funding decisions, and strengthen long-term program performance. Lessons learned through monitoring are incorporated into technical assistance efforts and future subrecipient training to promote consistent compliance across all CDBG-funded activities.

In addition to subrecipient monitoring, City staff maintained oversight of internal program administration by reviewing expenditure rates, monitoring timeliness, tracking project implementation schedules, and evaluating progress toward Annual Action Plan goals. These internal management practices support responsible financial stewardship and help ensure that CDBG resources are expended efficiently while maximizing community benefit.

Through this comprehensive monitoring framework, the City continues to maintain a high level of accountability, protect the integrity of the CDBG Program, and ensure that federal investments produce measurable and lasting benefits for the residents of Milpitas.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

The City of Milpitas remains committed to promoting transparency and meaningful public participation in the administration of its CDBG Program. Consistent with the City's adopted Citizen Participation Plan and the requirements of 24 CFR Part 91, residents were provided the opportunity to review and comment on the draft Consolidated Annual Performance and Evaluation Report (CAPER) prior to its submission to the U.S. Department of Housing and Urban Development (HUD).

The draft PY 2025 CAPER was made available for public review for a minimum 15-day comment period.

Copies of the document were posted on the City's website and made available at City Hall and the Milpitas Library to ensure convenient public access. Upon request, electronic copies were also provided to interested individuals and organizations.

The public comment period will be from August 21 through September 11, 2026.

To encourage participation from Milpitas' diverse community, the public notice announcing the availability of the draft CAPER was translated into Spanish, Vietnamese, Tagalog, and Simplified Chinese.

These outreach efforts supported meaningful participation by residents with limited English proficiency and reinforced the City's commitment to equitable public engagement.

A public hearing will be conducted before the City Council to receive comments regarding the City's accomplishments during PY 2025 and the proposed CAPER submission. Public comments are being

CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
accepted. Copies of the draft CAPER were made available at the front desk at City Hall, the Milpitas Library, and online for public review at https://www.milpitas.gov/475/Federal-Program-Community- Development-Bl. A public hearing will be held on September 15, 2026.

Will be updated after the September 15, 2026 Public Hearing

CAPER 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

During the program year, the City of Milpitas continued implementing the priorities and objectives established in the 2025–2029 Consolidated Plan and PY 2025 Annual Action Plan. The City's overall CDBG program objectives remained focused on preserving affordable housing, providing supportive and community services, addressing homelessness and housing instability, supporting economic development, and ensuring effective program administration.

During the reporting period, however, the City continued to experience challenges related to the timely expenditure of CDBG funds. The City remained above HUD's required timeliness standard and therefore continued evaluating program implementation practices and expenditure schedules to identify opportunities to accelerate the use of available resources.

Several factors affected expenditure rates, including delays associated with execution of the PY 2025 HUD Grant Agreement and the resulting compressed implementation period. These circumstances affected the timing of subrecipient agreements, project implementation, reimbursement processing, and construction activities. In addition, the availability of prior-year resources and significant program income increased the amount of CDBG funding available for expenditure and contributed to the City’s elevated line-of-credit balance.

In response, the City conducted a comprehensive review of its CDBG portfolio and developed a Timeliness Workout Plan identifying specific actions to improve expenditure performance and restore compliance with HUD's timeliness requirements. The Workout Plan established a framework for more actively managing project schedules, expenditures, and available funding while maintaining compliance with federal program requirements.

While the City had not returned to compliance with HUD's timeliness standard by the end of the reporting period, substantial progress was made in advancing funded activities and reducing outstanding CDBG balances. The City's experience during PY 2025 reinforced the importance of aligning project readiness, funding commitments, expenditure projections, and implementation schedules when developing future Annual Action Plans.

Moving forward, the City will continue implementing the new Timeliness Workout Plan and evaluating the performance of its CDBG portfolio.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
The City does not have any open Brownfields Economic Development Initiative (BEDI) grants.

CAPER 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
Accordingly, there are no BEDI accomplishments or program outcomes to report for PY 2025. [BEDI grantees] Describe accomplishments and program outcomes during the last year.

Not applicable.

CAPER 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided

Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours
Total Section 3 Worker Hours
Total Targeted Section 3 Worker Hours
Table 8 – Total Labor Hours

Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.

Direct, on-the job training (including apprenticeships).

Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.

Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).

Outreach efforts to identify and secure bids from Section 3 business concerns.

Technical assistance to help Section 3 business concerns understand and bid on contracts.

Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.

Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services.

Held one or more job fairs.

Provided or connected residents with supportive services that can provide direct services or referrals.

Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.

Assisted residents with finding child care.

Assisted residents to apply for, or attend community college or a four year educational institution.

Assisted residents to apply for, or attend vocational/technical training.

Assisted residents to obtain financial literacy training and/or coaching.

Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

Provided or connected residents with training on computer use or online technologies.

Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.

Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.

CAPER 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
Other.

Table 9 – Qualitative Efforts - Number of Activities by Program

Narrative
No CDBG-funded activities during PY 2025 triggered applicable Section 3 labor-hour reporting requirements.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Receive a Presentation on the Red Light Camera Traffic Safety Program and Authorize the City Manager, or Designee, to Negotiate and Execute a Three- Year Agreement with Verra Mobility for Red Light Camera Equipment and Services (Staff Contact: Jared Hernandez, Chief of Police, 408-586-2406) Category: Public Safety
Meeting Date: 9/15/2026
Recommendation: (1) Receive a presentation on the Red Light Camera Traffic Safety Program; and (2) Authorize the City Manager, or designee, to negotiate and execute an agreement for red light camera equipment and services with Verra Mobility for a three-year term in an amount not-to-exceed $500,000 annually and a total of $1,500,000 for the term of the agreement.

BACKGROUND:

The City of Milpitas serves as a major thoroughfare for commuters with direct access to Interstate 680, Interstate 880, and Highway 237, resulting in a high volume of daily vehicular traffic. The significant volume of traffic contributes to safety concerns at several signalized intersections where red light violations increase the risk of collisions ranging from minor fender benders to serious collisions, including incidents involving bicyclists or pedestrians.

According to 2023 data from the California Office of Traffic Safety (OTS), Milpitas recorded 212 fatal and injury crashes. Internal department accident data for 2023 reflects an additional 44 collisions, that were not recorded by OTS, bringing the total fatal and injury crashes for the City of Milpitas to 256.

Police Department staff reviewed internal statistics from 2023-2026 (YTD) to identify intersections within Milpitas with the highest number of collisions. The data reflected the following four locations with the highest number of collisions:

• Great Mall Parkway, between Abel Street and McCandless Drive • Calaveras Boulevard, between Abbott Avenue and Hillview Drive • North McCarthy Boulevard/Ranch Drive
• North Milpitas Boulevard/Dixon Road

These four locations were also identified by Verra Mobility as candidates for camera installation.

Traffic safety remains a top public safety priority for the Milpitas Police Department. However, due to ongoing staffing challenges in the Department, the number of dedicated traffic safety officers has been reduced over time. Therefore, the Police Department recommends implementing a red light camera traffic safety program through an agreement with Verra Mobility.

ANALYSIS:

Due to limited staffing in the Police Department, particularly in the reduction of the Traffic Safety Unit to three motor officers, it is challenging for the Department to consistently enforce traffic laws at the many intersections across the City. The mere presence of red light safety cameras and prominent signage often deters potential traffic violations, which in turn can help reduce public safety risks. Issuing citations further reduces the likelihood of drivers committing repeat traffic offenses.

According to the Insurance Institute for Highway Safety (IIHS), the introduction of red light cameras in Oxnard, California, led to a 29% reduction in injury collisions at signalized intersections. Additionally, the IIHS reported that large cities with red light enforcement programs experienced a 21% decrease in fatal collisions caused by red light running.

Verra Mobility offers a red light safety camera system that is currently implemented by over 25 California agencies, including nearby jurisdictions such as Fremont, Newark, Tracy, and San Jose.

The red light camera system equipment activates when a vehicle approaches and enters the intersection against a red light and captures multiple images of an alleged violation from the rear and front of the vehicle.

The captured data is encrypted and securely sent to Verra Mobility for initial processing where potential violations are reviewed to ensure compliance with the Milpitas Police Department’s established criteria. Verra Mobility then obtains the registered owner information from the California Department of Motor Vehicles (DMV) to assist in identifying the driver before the citation package is forwarded to the Milpitas Police Department for final review and approval.

Upon receipt, an officer or authorized department personnel member reviews the citation package to verify the violation occurred and confirms the identity of the driver. If a violation occurred, a citation is issued by mail, along with instructions on how the recipient can resolve the citation. If the citation is contested, the reviewer may be required to appear in court or submit a written declaration.

Verra Mobility offers a comprehensive “end-to-end” program that covers the intersection surveys, equipment, installation, programming, maintenance, and traffic court support with no upfront cost to the City. Verra Mobility is paid a flat monthly fee for each camera-monitored approach, currently estimated at $5,250 per approach per month; the fee is not based on the number of citations issued or on a percentage of fine revenue, as required by California Vehicle Code Section 21455.5. The total fine for a red light violation is approximately $450 to $500, of which the City receives approximately $125 after State and County distributions. Based on that share, each camera needs to generate approximately two paid citations per day to cover its monthly fee. The agreement will include a cost-neutrality provision: if net citation revenue in a month is insufficient to cover the monthly fee, the unpaid balance is deferred to a subsequent billing cycle and is payable only from future net revenue, so the program does not draw on the General Fund. Any revenue above program costs is deposited in the General Fund. Any request to add staff to administer the program would be brought to the City Council separately.

Based on information provided by the Milpitas Police Department, Verra Mobility conducted a survey of 28 intersections for potential deployment in the City of Milpitas. Utilizing a program that analyzes traffic conditions, signal light placement, traffic volume, and other factors, Verra Mobility was able to predict current daily violations, daily violations after 12-18 months of program implementation, monthly violations after 12-18 months of program implementation, Verra Mobility monthly fees, and cost savings.

Staff proposes the approval of 28 camera-monitored approaches with an initial deployment of 7 camera- monitored approaches at 7 intersections. The survey projects an approximate monthly revenue of$112,500 per month across these approaches once the program matures, against a combined monthly operating cost of approximately $36,750. The $500,000 annual not-to-exceed amount is based on 7 initial approaches at the estimated monthly fee, with an allowance for additional unanticipated expenses. A summary of the survey results is provided as Attachment 1.

Pursuant to Milpitas Municipal Code Sections I-2-3.03 and I-2-3.06, the City may enter into purchases without further competitive procurement when the Purchasing Agent determines in writing, after conducting a good faith review of available sources, that only one viable source exists for the required supplies, material, equipment, or general service, or that there is a compelling reason for using only one source. At this time, Verra Mobility is the only vendor for the Red Light Camera Program Equipment and Services that integrates and is operational with the Superior Court of California, County of Santa Clara’s traffic court system. As a result, implementation would not require the City to develop a custom integration or coordinate with the Court to establish system interoperability. The Purchasing Agent made the sole source determination in writing on September 9, 2026; the determination is retained in the contract file.

Before citations are issued, the City will publicly announce the program and issue warning notices only for at least 30 days, post signs at each camera location, and retain final review of every citation by Milpitas Police Department personnel, as required by Vehicle Code Section 21455.5.

POLICY ALTERNATIVE(S):

Alternative 1: Do not implement a red light camera program and continue enforcement with existing Traffic Safety Unit staffing.

Pros: No contractual commitment; no public concern about automated enforcement.

Cons: Three motor officers cannot provide consistent enforcement at the highest-collision intersections; collision risk remains unaddressed.

Reason for Not Recommending: The Department does not have adequate staffing to address the identified intersections through in-person enforcement.

Alternative 2: Conduct a competitive solicitation for red light camera services.

Pros: Tests the market on price and terms.

Cons: No other vendor currently integrates with the Santa Clara County Superior Court traffic system, so a competitive award would require the City to negotiate, fund and manage a custom integration with the court.

Reason for Not Recommending: The court integration requirement makes Verra Mobility the only viable source at this time.

PROJECT SCHEDULE/KEY MILESTONES
Council authorization of agreement: September 15, 2026
Agreement execution: November 2026
City Managed Intersections – Install and Testing: 3 to 4 months after agreement execution Caltrans Intersections - Install and Testing: 6 to 8 months after agreement execution Public announcement and 30-day warning period: February to July of 2027 Citation issuance estimated: no later than July 2027

FISCAL IMPACT:

No expenditure or revenue is expected in FY2026-27 because citation issuance is not expected to begin before July 2027. Beginning in FY2027-28, staff estimates annual program fees of approximately $441,000 and annual net citation revenue to the City of approximately $1,350,000 based on the Verra Mobility survey.

Under the cost-neutrality provision, fees are payable only from net citation revenue. Program revenue and expenditures for FY2027-28 and subsequent years will be included in the Police Department's operating budget request, subject to appropriation by the City Council through the annual budget adoption process.

Staff time for citation review and court appearances will be absorbed within the Department's existing budget during initial implementation. If citation volume requires dedicated staffing, the Department will request a position through the annual budget process, and the cost will be treated as a program operating cost recovered from net citation revenue, subject to appropriation by the City Council.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This item is not a project under the California Environmental Quality Act (CEQA) Guideline 15378(b).

ATTACHMENT(S):
(a) Presentation

Milpitas City Council Meeting
Item #13:

Red Light Camera Traffic Safety Program
Date: September 15, 2026
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.milpitas.gov 408-586-3000

2 Background
Significant staffing reduction since the early 2000s
• FY 02/03: 15 officers funded and assigned to Traffic Safety Unit • Today: 6 funded positions. 3 vacancies.

Current Staffing
• Only 2 motorcycle officers assigned
• 1 officer recently retired due to long-term injury
• 1 officer currently in training
Staffing Priority - Patrol
• Resources redirected to maintain response times
• Reduced capacity for proactive traffic enforcement

3 Impact of Reduced Staffing
Limited Traffic Enforcement presence
• Decrease in roadway safety
City Growth = Increased Demand
• Major residential & commercial expansion
• Increased commuter traffic
• Higher volume of calls for service
Opportunity
• Supplement limited staffing w/ automated traffic enforcement • Improve traffic safety citywide

4 Contributing Factors – Traffic Safety
Major Commuter Routes: I-680, I-880, SR 237, and Montague Expressway
High Traffic Volume increases collision risk at intersections and hazardous driving behaviors
Red Light Violations often result in:
• Minor fender benders
• Serious collisions
• Injuries and/or death to motorists,
bicyclists, and pedestrians.

5 City of Milpitas Traffic Safety Statistics
212 Fatal and Injury Crashes (2023)
• Ranked 70 out of 103 comparable cities*
Overall Crash Activity (2023)
• Ranked 80 out of 103 comparable cities*
High Collision Areas (2023-2026)**
• WB/EB Calaveras Blvd.
• Great Mall Parkway
• N. McCarthy/Ranch Dr.
• N. Milpitas Bl/Dixon Rd.
*Data Source: California Office of Traffic Safety (OTS) ** Internal Traffic Collision Analytics

6 Supplementing Traditional Enforcement
with Automated Enforcement
Restores enforcement ability without significant increase in personnel
• May require a program administrator in the future
Improves challenges of maintaining consistent enforcement • Numerous high-traffic intersections citywide
Automated enforcement promotes compliance
• Cameras and signage deter violations
Improves driver behavior over time
• Citations reduce repeat offenses

7 Proven Safety Benefits of Red-Light
Camera Program
Reduction of injury collisions
• 29% decrease at signalized intersections (Oxnard, CA) Reduction of fatal crashes
• 21% reduction in large cities w/ enforcement programs Reduced intersection grid-lock
Consistent findings across multiple jurisdictions
*Data Source: Insurance Institute for Highway Safety

8 Statutory Requirements
• Authority to implement a program – California Vehicle Code §21455.5 • A City Council shall conduct a public hearing on the proposed use of an automated enforcement system prior to authorizing the city to enter into contract for the use of the system - California Vehicle Code §21455.6(a) • Requires warning signs be posted and visible to approaching traffic • Requires 30-day warning period before enforcement
• Required light intervals be properly set per the California Manual on Uniform Traffic Control Devices
• Note: Citations issued under CVC §21453 & carry the same fine and penalties as a standard traffic stop

9 Comprehensive evaluation of available red-light camera solutions Proven technology for automated red-light enforcement
Established California presence with 25+ law enforcement agencies, including the Bay Area
Program Overview

10 Stationary Red Light Camera
• Provides effective and continuous red-
light enforcement
3D HD Radar-Based Vehicle
Detection
• Highly accurate & capable of analyzing
100+ vehicles simultaneously
• Single Pole, Single Connection
• Detects vehicles in up to 6 lanes of
traffic
• Operational in all weather conditions
Red Light Traffic Camera Program

11 How Does It Work?
Red-Light Safety Camera

12 Image 1 Image 2
Sample #1 Still Shot – Red Light Violation

13 Image 3
Sample #2 Still Shot – Red Light Violation

15 End-To-End Services
Red-Light Safety Camera Program

16 Cost Neutral Through Program Design
Fully Managed System service that includes intersection surveys, equipment, installation, programming, maintenance, training, & support Monthly service fees offset through program design
Equipment →
Installation →
Data →
Traffic Court

17 Data-Driven Deployment
Intersections Analyzed For:
• Historical Traffic Collisions Data (High-Risk Intersections Prioritized) • Traffic Volume
• Signal Timing & Placement
Ensures efficient deployment and long-term program
sustainability
Helps focus enforcement where it maximizes public safety and reduces collisions

19 Program Management Comparison
Feature Traditional Red-Light Program Civil Program
Management & Oversight Managed/Administered by
Police Department
Managed/Administered by DOT
or City Public Works
Department
Driver Identification Captures driver and vehicle (as
part of citation evidence)
Only captures license plate, no
driver picture
Violation Type Vehicle code citations issued;
driver may receive DMV points
Civil violation issued to
registered vehicle owner only
Fee/Penalty Increase Standard citation fines Fees increase for each subsequent violation
Adjudication Superior Court Administrative
Revenue Use Deposited into City’s General
Fund; no spending restrictions
Restricted to traffic calming
measures; must be expended
within 3 years or revert to CA
Transportation Commission

20 Recommendation
Implement Traditional Red-Light Camera Program
Initial Phase: Start w/ 7 approaches based on data-driven metrics • 5 approaches within City Jurisdiction – Expected implementation within 3-4 months after contract execution
• 2 approaches requiring state permitting (Caltrans) – Expected implementation within 6-8 months after contract execution • Initial oversight by current staff – Future staffing needs will be determined by program workload and cost analysis
Goals of Initial Implementation
• Assess program effectiveness, operational feasibility, and workload. • Monitor reduction in daily and monthly violations
• Evaluate potential future expansion

21 Next Steps If Council Approves a
Program
Program Implementation
• Finalize vendor contract and negotiate contract terms • Execute agreement and initiate program setup and deployment Community Outreach
• Host community informational meeting(s) to share program details and answer questions.
• Provide updates via social media, website, and/or city newsletters Program Evaluation
• Monitor reduction in daily and monthly violations
• Review effectiveness, operational feasibility and workload • Use results to guide future decisions

City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Receive a Presentation on the Condition of the Milpitas Community Center and Provide Direction (Staff Contact: Christian Di Renzo, Public Works Director, 408- 586-2602; and Michael Silveira, City Engineer, 408-586-3303) Category: Community Services and Sustainable Infrastructure Meeting Date: 9/15/2026
Recommendation: Receive a presentation on the condition of the Milpitas Community Center and provide direction to proceed with the improvement or replacement option.

BACKGROUND:

The 17,000 square foot Milpitas Community Center (Community Center) opened in 1982 as the central hub for community life in the City and serves as headquarters for the Recreation and Community Services (RCS) Department. Its primary purpose is to provide programs and services that enrich the community, promote health and wellness, foster cultural awareness, and host events to bring the community together. The building includes an auditorium with a stage and kitchen for events and banquets, staff offices, classrooms for preschool and program activities, and meeting rooms. In addition, like all City recreation sites, the Community Center is designated as a Warming and Cooling Center during periods of extreme weather.

The Milpitas Sports Center is the City’s designated shelter site.

Over the years, the Community Center has required extensive maintenance and repairs to several components, including the ceiling, flooring, mechanical systems, and roof. Facility maintenance has historically been reactive and service-request driven rather than preventive; staff recently established monthly preventive maintenance for the roof and gutters. In 2023, staff repaired a major ceiling failure and subsequently consulted with the City’s on-call roofing vendor, Tremco, to inspect the condition of the roof. Tremco identified several deficiencies including: several repairs to address leaks; evidence of water pooling and structural wood framing deterioration in several areas; inadequate waterproofing for supports; widespread micro fractures in the roof’s membrane; and congestion of mechanical equipment. Tremco concluded that the protective membrane has exceeded its 25-year service life and requires complete replacement. They also noted that all mechanical equipment would have to be removed to complete this work, and the equipment’s support bracing should be properly attached to the roof and waterproofed.

As part of the adopted FY2025-2029 Capital Improvement Program, the City Council approved the Community Center Roof Renovation Project, CIP No. 3485 (Project) with a funding allocation of $500,000 from the General Government CIP Fund to perform an assessment of the existing roof, mechanical systems, kitchen, and accessibility, and develop conceptual plans and cost estimates to program and prioritize necessary improvements of essential components to maintain the longevity of the 44-year-old building. Staff selected Aetypic, Inc. (AET) through a Request for Proposals process in accordance with Milpitas Municipal Code Sections I-2-3.09, Request for Proposals Procedure, and I-2-3.13, Contracting for Consultants. On June 3, 2025, the City Council approved a Design Services Agreement with AET in the amount of $237,716 to perform this work.

In March 2026, staff repaired another ceiling failure in the restroom, which prompted staff to debrief City Council on the roof’s condition and the necessary improvements. During the adoption of the FY2026-27 Operating Budget on June 9, 2026, the City Council approved allocating an additional $370,000 in funding from the General Fund to the Project to advance the design of the full roof replacement. In addition, staff committed to bring a presentation to City Council in September to further discuss the Project.

ANALYSIS:

AET completed the condition assessment of the existing roof, mechanical systems, kitchen, and accessibility and developed recommended improvements for staff to program and prioritize over the next several years.

Based on AET’s analysis, the Community Center’s essential components, such as the roof and HVAC system, are in poor condition and require immediate attention to keep the building operational. The following sections summarize the condition assessment, estimated cost of recommended improvements, operation impacts, funding analysis and strategies, and staff recommendation for City Council consideration. The analysis is based on the best information available to staff and may change as the Project advances through the design and permitting phases.

Roof System: The Community Center has two types of roof systems: (1) a flat roof system (16,000 square feet) which consists of a protective PVC membrane, installed in the mid-1990s, on top of the original membrane and is enclosed by a 6-foot-high parapet wall; and (2) a gable roof system (4,000 square feet) which consists of the original clay tiles placed on steep-slope cover board with a water proofing barrier that attaches to the parapet wall. The assessment identified the following concerns and deficiencies that are susceptible to water intrusion into the roof and wall assemblies.

• Flat roof system: is in poor condition as the PVC membrane is experiencing widespread micro fractures; water pooling is occurring due to improper roof sloping for drainage likely caused by material degradation; the supports for mechanical equipment and parapet wall are improperly waterproofed; and it is heavily congested with mechanical equipment.
• Gable roof system: is in poor condition as there are missing and broken clay tiles leading to the water proofing barrier deteriorating due to weathering. The barrier has become dry and brittle and has lost its effectiveness to protect the roof and wall assembly from the weather. • Parapet wall: shows evidence of deterioration, including wood rot and peeling paint. It is susceptible to water intrusion due to a lack of protective metal flashing along the top edge of the wall, and the PVC membrane was improperly installed over the metal flashing at the bottom of the wall. • Interior ceiling: is showing widespread evidence of water intrusion from the roof due to evidence of water stains on the acoustical tile ceiling and light fixtures, and ceiling failures that have occurred over the past years.

AET concludes that the flat roof system has reached its 25-year service life and is no longer suitable for continued spot repairs. Because the facility has experienced recurring maintenance and repair efforts due to water intrusion, portions of the wood structural components have likely deteriorated as well. AET recommends replacing the roof down to the plywood decking with a thermoplastic polyolefin material; replacing damaged framing; correcting the roof slope to eliminate any water pooling; waterproofing all mechanical equipment and parapet wall supports attached to the roof; improving the parapet wall system by replacing deteriorating framing, installing proper metal flashing along the top and bottom of the wall, repairing siding failures, and applying thick film elastomeric paint above the roof line. AET also concludes that the gable roof system’s waterproofing barrier and clay tiles should be replaced as they have reached their service life of 25 years. The barrier should be replaced with high-vapor-permeability synthetic material to align with the clay tile life expectancy.

Mechanical System: HVAC units with associated ductwork, natural gas distribution piping, and telecommunication conduits are the primary equipment attached above the roof, which is common in these types of buildings. All existing equipment must be removed to allow contractors to properly correct all deficiencies and install a new roof system. Therefore, AET conducted a thorough condition, operation serviceability, and capacity adequacy assessment of the HVAC, gas, and electrical systems to determine the level of upgrades needed to continue operating the Community Center.

The existing HVAC system consists of eight (8) single-zone rooftop air conditioning (AC) units connected to outdoor ductwork. The units are electrically powered, with heating supplied by natural gas furnaces served by a rooftop gas distribution network. Seven of the eight AC units were replaced in 2011, however, one unit and most of the ductwork has been in service since 1982. AET identified significant deficiencies in the system, including malfunctioning components; inadequate mounting and supports of the AC units, ductwork, and natural gas distribution piping that do not meet current industry standards for maintenance and seismic requirements; the ductwork is dented, leaking, and the paint is peeling; and airflow is inconsistent during peak seasonal conditions, causing occupant discomfort. As the HVAC equipment has reached its expected service life of 15 years, AET recommends the entire system be replaced and

upgraded to meet the requirements of building codes, and integrate a modern digital control system to better control airflow temperature and manage energy throughout the building.

The electrical system consists of a 1,200-ampere (A) main switchboard that accommodates the backup emergency generator to ensure continuous operation during outages; solar photovoltaic systems to diversify the power supply which is connected to the micro grid system; and distributes power to six panelboards serving specific areas and loads. The HVAC system has a dedicated panelboard (AC2) with a capacity of 400A to manage power distribution for seven AC units to ensure efficient and reliable operation.

Because of the panelboard size, one AC unit is powered directly from the main switchboard.

Since the HVAC system will be upgraded, the existing main switchboard and panelboard AC2 cannot support the new electrical loads. AET recommends increasing the main switchboard capacity from 1200A to 1600A and panelboard AC2 from 400A to 700A. The increase in capacity will require PG&E’s transformer serving the facility to be upgraded to 750KVA. In addition, AET recommends replacing the remaining five panelboards with the same capacity, as they have surpassed their expected service life of 30 years and their original manufacturer is no longer in operation.

Accessibility: The Americans with Disabilities Act of 1990 (ADA) fundamentally transformed how buildings are designed, constructed, and altered. It established standards and specifications for accessibility related to, but not limited to, entrances, pathways, restrooms, parking, and kitchens, recreation, and work areas that apply to newly constructed buildings, alterations, and certain existing facilities. Unfortunately, the Community Center was constructed prior to the enactment of the ADA and was not designed with accessibility in mind. AET found numerous areas that do not comply with current accessibility standards, including, but not limited to, accessible parking spaces, doors, entryways, electrical receptacles and switches, kitchen, pathways, the auditorium performance and stage areas, restrooms, service counters, signage, sinks, and workspace area. Staff recommends programming these improvements to bring the facility into compliance with current ADA and California building code regulations.

Kitchen: The kitchen appliances and cabinetry are outdated and do not meet the operational needs of the Community Center. As it is used by the public for events and banquets, several components such as the sinks, counters, and equipment no longer comply with requirements of California’s building codes and health and safety code. AET recommends renovating the kitchen to improve functionality and comply with applicable building, accessibility, health, and fire codes to allow the public to continue the use of the kitchen.

Exterior Building Improvements: The exterior of the building was last painted in 2000. Industry standard practice recommends repainting exterior building surfaces every 7 to 10 years to protect the building envelope from weathering, sunlight, and moisture intrusion, which extends the service life of exterior materials and reduces future maintenance efforts and costs. AET observed minor cracking of the stucco throughout the building and recommends repairing the cracks and repainting the exterior of the building.

Estimated Improvement Costs

AET provided probable cost estimates for improvements intended to maintain the Community Center in good working order for years to come. Because the General Fund is limited and is the primary funding source for maintenance and improvements to City facilities, staff recommends prioritizing improvements based on immediate and necessary needs, assuming they will have to be funded over several years due to funding limitations. The following is the scope of work, anticipated design and construction schedule, and probable cost estimates for the two-project approach.

Project 1 - Immediate Improvements: This project focuses on replacing the flat and gable roof systems and upgrading the HVAC and electrical systems. The scope of work includes, but is not limited to, replacing the flat roof to the plywood decking with thermoplastic polyolefin membrane; repairing the roof decking, parapet wall, and roof drainage system; reinforcing the structural framing for mechanical equipment; upgrading the HVAC and electrical system; and replacing telecommunication conduits.

The duration of the design, permitting, and bidding phase is approximately 12 months and construction anticipated to be completed within 15 months. Staff aims to start construction by spring 2028, but this is subject to change based on material lead times, PG&E’s schedule to upgrade the transformer, and the relocation of staff, programs, and services. The estimated project cost, including administration, design, and construction, is $7.4 million.

In the meantime, staff are exploring temporary repairs by applying roof foaming with a silicone coating on the flat roof, repairing the gable roof, and improving the drain inlets to ensure positive drainage.

These repairs are intended as a temporary measure and are expected to reduce the potential for roof leaks for about two years, until the start of construction. The estimated cost for the repairs is $1 million, which will be funded by the General Government CIP Fund and/or the General Fund-Facility Replacement Reserve.

Construction Costs
Roof Replacement $1,520,000
HVAC Replacement $1,700,000
Electrical Upgrades $790,000
Construction Contingency (15%) $601,000
Unanticipated Hazard Mitigation (5%)* $201,000
Probable Construction Budget $4,812,000
Soft Costs
Design Cost (15%) $ 722,000
Administration Cost (10%) $481,000
Probable Soft Cost Budget $ 1,203,000
2-year Cost Escalation (3% annually) $361,000
Temporary Repairs $1,000,000
Probable Project Cost $7,376,000
Given the age and condition of the building, hazardous materials such as asbestos and lead-based paint and moisture due to ongoing water intrusion may be encountered during construction. The extent of abatement or remediation will not be known until the demolition phase begins. A 5% contingency is included in the estimate to address these potential conditions if encountered.

Project 2 - Necessary Improvements: This project focuses on improving the building’s accessibility to comply with current ADA and California building code regulations; stucco repair and painting of the exterior building; and renovating the kitchen for continued public use. The duration of the design, permitting, and bidding phase is approximately 12 months and the construction anticipated to be completed within 18 months. The estimated project cost, including administration, design, and construction, is $1.4 million. This project will start when funding becomes available.

Construction Costs
Kitchen Remodel $364,000
ADA Improvements $337,000
Exterior Painting & Stucco Repair $141,000
Construction Contingency (15%) $126,000
Unanticipated Hazard Mitigation (5%) $42,000
Probable Construction Budget $1,010,000
Soft Costs
Design Cost (15%) $151,000
Administration Cost (10%) $101,000
Probable Soft Cost Budget $252,000
2-year Cost Escalation (3% annually) $76,000

Probable Project Cost $1,338,000

Recreation and Community Services Department Operation Impacts The Community Center will have to be closed for a minimum of 15 months to complete the immediate improvements (Project 1), impacting the programs, services, staff, and revenue generated by rentals. Eight (8) full-time and 15 part-time employees working in the Community Center, along with various programs such as Pre-K enrichment program, youth camps, community theatre, and year-round classes, will have to be temporarily relocated or canceled during the closure. Special events held at the site such as Tree Lighting, Lantern Festival and Lunar New Year would need to be relocated and/or reimagined with limited/smaller capacities.

As space is limited throughout City facilities, staff is evaluating potential facilities to determine the most viable and cost-effective relocation option. Other potential relocation options are leasing space or partnering with other organizations such as Milpitas Unified School District (MUSD) and County of Santa Clara. At this time, Sal Cracolice Recreational Facility is a leading option for relocating staff. Using this facility would avoid leasing costs, but would prevent the City’s ability to host rentals, classes, and programs, resulting in revenue losses to the General Fund.

A major impact due to the closure will be the loss of revenue generated from services and rentals (e.g., Auditorium and rooms) at the Community Center. Currently, the site programming generates approximately $400,000 annually, where approximately $260,000 is from facility rentals, which will surely be lost due to the closure. If programs and services cannot be relocated, the total potential revenue loss could be approximately $400,000, which will impact the General Fund. The extent of the relocation effort will have to be further explored to determine appropriate relocation and actual revenue loss.

Funding Strategies

As mentioned above, facility improvements are typically funded through the General Fund, either directly or through fund balances such as General Government CIP Fund or General Fund – Facility Replacement Reserve. The project budget currently has $620,000 available to complete the design phase for immediate improvement (Project 1) only. Approximately $3.1 million is also available in the General Fund - Facility Replacement Reserve to fund a portion of construction administration and improvements. This would leave a shortfall of approximately $3.7 million to complete Project 1 and $5.0 million to complete both Project 1 and 2.

Additionally, staff also reviewed Capital Improvement Projects currently funded by the General Fund and identified the following workplans or projects that could potentially be deferred and reallocated to fund this Project.

Approved Workplan Potential Deferred
Funding Amount
Community Center Auditorium Floor Repair (3406) $100,000 City Hall- HR Office Reconfiguration (3406) $115,000
Citywide Rekey (3406) $100,000
Senior Center Dance Studio Resurfacing (3406) $35,000
City Hall 2nd Floor Carpet Replacement (3406) $120,000
PD Window Framing Sealing (3406) $250,000
PD Dispatch Kitchen Remodel (3406) $100,000
PD Sleeping Quarter Improvement (3406) $125,000
PD/PW Roof Replacement Design (3422) $200,000
Calaveras Median Conversion Project (3468) $100,000
City Hall Fountain Landscape Renovation Planning (3470) $250,000 Community and Senior Center Energy Resilience Project (3488) $675,000 Sport Center Parking Lot Resurfacing (3716) $200,000
TOTAL $2,370,000

As Project 1 is anticipated to start construction in spring 2028, staff recommends the City Council not reallocate any funding from these workplans and projects until the FY2027-28 budget discussions commence.

Staff will bring this Project for discussion during the Capital Improvement Program study session in February 2027 when the General Fund balances are available for the upcoming fiscal year.

The City will need to invest approximately $8.7 million in immediate and necessary improvements over the next several years to ensure the building can continue serving the community for years to come. However, we should not lose sight that the building is reaching its expected service life of 50 years and will require extensive time and resources to maintain, replace, or upgrade other critical components such as flooring, windows, and gas and fire alarm equipment, to name a few. Continued annual investment in maintenance and improvements could extend the useful life of the facility; however, the building will have to be replaced at some point.

When the Community Center opened in 1982, Milpitas’ population was approximately 39,000, and it now stands at approximately 79,000, doubling in 44 years. As Milpitas’ population is anticipated to increase to 125,000 by 2050, the current size and operations of the Community Center will most likely be inadequate to meet the demands of a larger community. Although the primary discussion is focused on addressing immediate and necessary needs, City Council may want to consider investing in a new Community Center that could better serve future generations. Staff worked with AET to develop the following two high-level replacement options for City Council’s consideration and discussion:

• Replacement-In-Kind Option: This option assumes the new building will be 17,000 square feet, one single story, and located at the current location. The new facility would maintain the current RCS operation, programs, and services. The planning and design phase is anticipated to take approximately 24 months, and construction is anticipated to be completed within 24 months. The estimated project cost, including administration, design, and construction, is $23 million, which also includes the renovation of the landscape areas and water fountain at the City Hall campus. The estimated cost to renovate the water fountain is between $1.3 to $1.7 million which includes repairing, waterproofing, and resurfacing the fountain and replacing the associated pump system.

• Replacement-Expansion Option: Staff reviewed community centers in Cupertino, Dublin, Mountain View, and Redwood City, which were the benchmark cities used during the development of the Parks and Recreation Master Plan. These cities offer their communities a wide range of programs and services, and their buildings range from 20,000 to 45,000 square feet. A comprehensive programming and needs assessment will be required to determine the appropriate building size, amenities, and space allocation. For planning purposes, this replacement option assumes the new building will be a 40,000-square-foot, two-story building located at the same location. A larger facility could provide an opportunity for RCS to expand rental and community meeting space, programs, and services to better serve the community and generate more revenue for the City. The planning and design phase is anticipated to take approximately 24 to 30 months, with construction anticipated to be completed within 36 months. The estimated project cost, including administration, design, and construction, is $60 million, which will include the renovation of the landscape areas and water fountain at City Hall campus.

The replacement options will have a more extensive impact on RCS Department operation than the improvements approach because the planning, design, and construction timeframe will be substantially longer.

Staff and programs would need to be temporarily relocated for 24 to 36 months, and the estimated revenue loss is $400,000 annually. A replacement project would require a separate financing strategy, potentially by issuing a general obligation bond (requiring two-thirds voter approval) or lease revenue bond, similar to the financing approach (lease revenue bond) City Council approved for the replacement of Fire Station No. 2 in October 2020.

If the City Council elects to proceed with the replacement rather than renovation, staff will continue to explore temporary repairs for the flat and gable roofs and improve the drain inlets to ensure positive drainage. At the same time, staff will work with the consultant to begin programming and a needs assessment to determine the appropriate building size, amenities, and space allocation. Upon completion, staff would return to City Council with proposed conceptual designs; additional details regarding the relocation of staff, programs, and services; potential revenue impacts; and financing options for City Council consideration.

In summary, AET’s condition assessment identifies several concerns and deficiencies with the Community Center that require immediate attention, particularly the deteriorated flat and gable roof systems and HVAC system. The City will need to invest approximately $8.7 million in immediate, necessary improvements over the next few years to ensure the building continues to serve the community for years to come. As funding will be needed for the ongoing maintenance and improvements of this 44-year-old building, City Council should consider investing in a new Community Center that could better serve the community for future generations.

Staff is hereby requesting that the City Council provide direction on whether to proceed with the immediate and necessary improvements needed to maintain the current operations of the Community Center or proceed with planning for replacement of the Community Center.

POLICY ALTERNATIVES:

Alternative 1: Do not provide direction to staff to proceed with either the improvement or replacement of the Milpitas Community Center.

Pros: None

Cons: Given the poor condition of the roof systems, the building will continue to experience water intrusion that could result in another ceiling failure, potentially placing occupants at risk of injury and increasing the City’s liability.

Reason for Not Recommending: Deferring the immediate improvements could lead the City to close the building during the winter to protect the public and staff from water intrusion incidents, which will result in unplanned revenue loss and cease the operation of the RCS Department at that site with no notice to customers.

PROJECT SCHEDULE/KEY MILESTONES
Upon receiving City Council’s direction, staff will either negotiate an amendment to AET’s contract for the necessary improvements or issue a Request for Proposal (RFP) to obtain a consultant for design of the replacement of the Community Center. In either case, an agreement will be brought for Council approval at a future meeting. The improvement project is targeted to start construction in spring 2028, while the replacement project is targeted to start construction in 2029, subject to securing funding.

FISCAL IMPACT:

As of September 15, 2026, available funding for the Community Center Roof Renovation Project, CIP No. 3485 (“Project”), is $620,000, funded by the General Government CIP Fund. Sufficient funding is available in the Project budget to complete the design phase for immediate improvements (Project 1) only. Approximately $3.1 million in funding is available in the General Fund - Facility Replacement Reserve that can fund a portion of the construction administration and improvements. This leaves a shortfall of approximately $3.7 million to complete the immediate improvements and $5.0 million to complete both immediate and necessary improvements. As the project is anticipated to start construction in spring 2028, staff will present funding recommendations during the Capital Improvement Program study session next February when the General Fund balances are available for the upcoming fiscal year.

If the City Council elects to proceed with the replacement rather than improve the Community Center, the replacement project will have to be financed through some mechanism. Upon the completion of the programming and needs assessment of the new building, staff would return to the City Council with a financing strategy.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This item is not a project under the California Environmental Quality Act (CEQA) Guideline 15378(b).

Environmental review and analysis will be conducted in accordance with the California Environmental Quality Act (CEQA) to evaluate the potential environmental impacts associated with the selected improvement option.

The scope of the environmental review, technical studies, and the appropriate CEQA determination will depend on the alternative selected by the City Council.

ATTACHMENT(S):
(a) Condition Assessment
(b) Cost Estimate

CITY OF MILPITAS

COMMUNITY CENTER ROOF RENOVATION

FINAL CONDITION ASSESSMENT REPORT

MARCH 30, 2026

FOR

THE CITY OF MILPITAS

PUBLIC WORKS DEPARTMENT

AT

457 E. CALAVERA BLVD

MILPITAS, CALIFORNIA

BY

AETYPIC, INC.
111 NEW MONTGOMERY STREET, STE 500
SAN FRANCISCO, CA 94105
(415) 762-8388

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

Table of Contents

Table of Contents .................................................................................................................................. 2 Project Team .......................................................................................................................................... 4 1 Executive Summary ........................................................................................................................ 6

1.1 Introduction .......................................................................................................................................... 6

1.2 Facility Function................................................................................................................................... 6

1.3 Field Investigation ............................................................................................................................... 6 2 Project Description ........................................................................................................................... 7

2.1 Current Condition ................................................................................................................................ 7

2.2 Scope of Work ..................................................................................................................................... 7

2.3 Objective .............................................................................................................................................. 7 3 Assessment and Recommendations .............................................................................................. 8

3.1 Architectural ......................................................................................................................................... 8

3.1.1 Overview ................................................................................................................................. 8

3.1.2 Assessment ........................................................................................................................... 8

3.1.3 Recommendations .............................................................................................................. 18

3.2 Food Service ...................................................................................................................................... 20

3.2.1 Overview ............................................................................................................................... 20

3.2.2 Assessment ......................................................................................................................... 20

3.2.3 Recommendations .............................................................................................................. 21

3.3 ADA Accessibility ............................................................................................................................... 22

3.3.1 Overview ............................................................................................................................... 22

3.3.2 Assessment ......................................................................................................................... 23

3.3.3 Recommendations .............................................................................................................. 40

3.4 Mechanical and Plumbing................................................................................................................. 42

3.4.1 Overview ............................................................................................................................... 42

3.4.2 Assessment ......................................................................................................................... 49

3.4.3 Recommendations .............................................................................................................. 53

3.5 Electrical............................................................................................................................................. 55

3.5.1 Overview ............................................................................................................................... 55

3.5.2 Assessment ......................................................................................................................... 55

3.5.3 Recommendations .............................................................................................................. 58

3.6 Structural ............................................................................................................................................ 60

3.6.1 Overview ............................................................................................................................... 60

3.6.2 Assessment ......................................................................................................................... 60

3.6.3 Recommendations .............................................................................................................. 62

3.7 Environmental .................................................................................................................................... 63

3.7.1 Overview ............................................................................................................................... 63

3.7.2 Assessment ......................................................................................................................... 63

3.7.3 Recommendations .............................................................................................................. 64 4 Appendices .................................................................................................................................... 66

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

4.1 Appendix A: HVAC Calculation Results ...............................................................................................

4.2 Appendix B: Mechanical Equipment Schedule, and Demolition and New Work Drawings .............

4.3 Appendix C: HVAC Manufacturing Cutsheets .....................................................................................

4.4 Appendix D: ASHRAE Equipment Life Expectancy Chart ..................................................................

4.5 Appendix E: Guidelines for Roof Mounted Outdoor Air-Conditioner Installations ............................

4.6 Appendix F: Non-Destructive Pre-Renovation Asbestos, lead, and PCBs Roof Survey .................

4.7 Appendix G: Food Service Schematic Plan and Preliminary Cost Estimate ....................................

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

Project Team

CLIENT: City of Milpitas
1265 North Milpitas Boulevard
Milpitas California, CA 95035

ARCHITECT: AET
7 Freelon Street
San Francisco, CA 94107

Steve Grist, Principal
415-762-8388 x35
[email protected]

Andres Sandoval, Project Manager
415-762-8388 x63
[email protected]

ADA ACCESSIBILITY: Hilliard Architects
Oakland, California
415-989-6400

Mike Hilliard, AIA, CASp, Certified Access Specialist
415-989-1727
[email protected]

MECHANICAL ENGINEER: YEI Engineers
7677 Oakport Street, Suite 200
Oakland, CA 94621

Hubert Hidalgo, Principal
510-957-1612
[email protected]

PLUMBING ENGINEER: YEI Engineers
7677 Oakport Street, Suite 200
Oakland, CA 94621

Hubert Hidalgo, Principal
510-957-1612
[email protected]

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

ELECTRICAL ENGINEER: YEI Engineers
7677 Oakport Street, Suite 200
Oakland, CA 94621

Brandon Yee, Principal
510-957-1611
[email protected]

STRUCTURAL ENGINEER: Brokaw Design
6060 Dawn Drive
Rohner Park, CA 94928

Tim Lengyel
415-999-0323
[email protected]

ENVIRONMENTAL ENGINEER: SCA Environmental, Inc.
320 Justin Drive
San Francisco, CA 94112

Ryan Kau
415-882-1675
[email protected]

KITCHEN CONSULTANT: RAS Design Group, LLC
23 Wanda Way
Martinez, CA 94553

Lynn Sadusky
925-212-2826
[email protected]

COST ESTIMATOR: Sierra West Group
9700 Business Park Drive, Suite 102
Sacramento, CA 95827

John Moreno
916-925-4000
[email protected]

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

1 Executive Summary

1.1 Introduction
Representatives of the City of Milpitas requested the services of AET to prepare a Condition Assessment Report (CAR) of the existing roof, mechanical systems, kitchen, and accessibility for the Milpitas Community Center. The purpose of the CAR is to provide an objective, independent, professional opinion of pre-defined items for the existing building. The results presented in the CAR are intended to assist the City with planning and scope definition for the next phase of the project.

1.2 Facility Function
The Milpitas Community Center was constructed in 1983 and serves as a multifunctional facility hosting community events, an auditorium, offices for the Recreation and Community Service Department, classrooms, and pre-school activities. The facility is approximately 16,362 square feet in area and is 100% utilized.

1.3 Field Investigation
The Design Team (Team) members visited the site on September 16, 2025 to conduct the field investigation. All roof levels were accessed. Interior spaces were also observed such as the kitchen and restrooms.

The Team requested the City to identify a person, or persons, knowledgeable of the physical characteristics, maintenance, and repair of the property. The Team interviewed building representatives during the site visit to inquire about the building’s historical repairs and replacements, level of preventive maintenance, pending repairs and improvements, and frequency of repairs and replacements related to the building’s physical condition.

City of Milpitas Community Center Roof Renovation
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2 Project Description

2.1 Current Condition
The building has experienced recurring rainwater intrusion, leading to frequent repairs and potential long- term structural damage. Roof leaks have been observed throughout the facility, resulting in issues ranging from minor ceiling tile stains and light fixture discoloration to significant damage on finished ceilings. The cause of these problems possibly include water ponding on the roof and non-functioning roof drains.

The existing HVAC system on the roof is cluttered with ductwork that is non-compliant and leaking.

Additionally, the communication, electrical and gas conduits are exposed to the elements and are either attached to or resting directly on the roof membrane. Extensive improvements to the communication, electrical, gas, HVAC and plumbing systems are anticipated prior to roof restoration. Although the HVAC system was replaced in 2012, many of its components are in poor condition, necessitating replacement.

2.2 Scope of Work
The initial phase of the project includes site investigations and the CAR. The results presented in this CAR are intended to assist with planning, scope definition, and value engineering purposes for the City.

This Report will provide the City with the information of the extent of the work required.

2.3 Objective
After the completion of the CAR, the Design Team will begin development of the design and construction drawings for permit submittal. This work will include:
• Removal of the existing HVAC system
• Replacement of both the low-slope and steep-slope roof systems to the roof sheathing • Installation of new roof drainage, insulation, and roofing systems, and all associated work • Redesigning the alignment of ductwork, electrical, telecommunication lines and gas pipes • Upgrading of the HVAC and electrical systems to comply with current building codes • Installation of new sheet metal flashings
• Replacement of damaged parapet wall siding, and paint • Repair and/or replacement of any damaged roofing structure as needed • Interior building repair and replacement work
• Kitchen remodel
• Accessibility improvements

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3 Assessment and Recommendations

3.1 Architectural

3.1.1 Overview
AET reviewed the records and documents provided to specifically identify, or assist in the identification of physical deficiencies, as well as any preceding or ongoing efforts to investigate or remediate the physical deficiencies. A Roof Analysis Report was prepared by Tremco, Inc. dated 8/28/2023.

This CAR is based on observations made during the site investigation. Observations were limited to accessible areas of the roof and interior spaces. No inspection or investigation in generally inaccessible areas were performed.

The condition of building structures and components evaluated were broken down into one of the following descriptions:

Excellent: New or like new.

Good: No major signs of age or wear, may need replacement.

Fair: Serviceable, showing age and wear, and will require maintenance, repair or replacement.

Poor: Requiring action immediately or within 12 months.

3.1.2 Assessment

3.1.2.1 Flat Roof
Type: Mechanically fastened 60 mil PVC membrane was installed over the original 4- ply- built up roof in the mid-1990s. It is approximately 16,000 square feet.

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Evidence of water ponding and improper sloping for drainage was observed.

The roof membrane is deteriorating, and patching/repairing will not be effective due to evidence of water penetration to the substrate.

Drainage: Storm water on the roof is directed to roof drains with internal downspouts. No overflow drains were present.

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Organic debris surrounded some of the roof drains which inhibit adequate storm water drainage.

Improperly installed utility lines and equipment near the roof drain may cause interruption to adequate storm water drainage.

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Parapets and Coping: The parapets are approximately 6’-6” tall and run along the perimeter of the flat roof.

The parapets are finished with plywood panels and wood batons on the interior side. Metal flashing is located at areas where the wall is braced. The paint on the wood elements is pealing in some locations which could lead to water penetrating the wood elements leading to rot.

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The base of the parapet wall is finished with metal flashing directly above the roof membrane. Ideally, the roof membrane runs up the wall a minimum of 8” with the metal flashing above. The current condition may be prone to water intrusion into the parapet wall assembly if water was to pond near the wall.

The top of the parapet is lacking the protective cap metal flashing. Water is susceptible to percolating into the wall assembly.

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Roof Penetrations: Roof penetrations were present for sanitary stacks, vent fans, plumbing and electrical lines, etc.

The parapet walls at some locations are braced back onto the flat roof. The base of the braces are improperly water proofed leading to water penetrating into the roof membrane.

Roof Access: The roof is accessed via an interior ladder up to a roof hatch.

Existing utility lines running directly in front of the roof hatch poses a significant safety concern as users need to step over the lines when entering or existing the access hatch.

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Skylights: The main entrance lobby has 3 large skylights. There is also a pyramid-shaped skylight located at the end of the wing.

Two of the main entrance lobby skylights show evidence of water damage to the wood ceiling members.

General Condition: Poor – The PVC membrane is deteriorating as there is evidence of widespread minor factures and water intrusion.

Concerns:
• The roof is heavily congested with ductwork and conduit. Extensive HVAC, electrical and plumbing work would be needed in advance of any roof replacement or restoration work
• Repairs are required around the skylights to address leaks. • Isolated areas of ponding water present
• Widespread micro fractures in the membrane were observed. • Leaking ductwork
• Electrical and gas lines are laying directly on the roof membrane.

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3.1.2.2 Gable Clay Tile Roof
Type: Clay tiles over cover board originally installed in 1981. It is approximately 4,000 square feet.

Damaged/missing tiles and mortar were observed at several locations.

Some of the clay roof tiles have detached and shifted causing water to possibly penetrate onto the underlayment.

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Temporary repairs to the clay roof tiles were observed at locations where they have detached and shifted.

Drainage: Storm water on the roof is directed down the clay tiles onto a flat roof to gutters and downspouts.

Organic debris surrounded some of the roof drains which inhibits adequate storm water drainage.

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Parapets and Coping: See Flat Roof Parapets and Coping.

Roof Penetrations: There were no roof penetrations at the tile roofs.

General Condition: Fair – The clay tiles are broken and the underlayment beneath the tile is also deteriorating at some locations causing it to become dry and brittle, compromising its effectiveness as a waterproof barrier.

Concerns:
• The underlayment beneath the tile is also deteriorating as they have become dry and brittle, compromising its effectiveness as a waterproof barrier. • Water will continue to make its way into the underlayment if the broken tiles are not replaced.
• The existing wood elements supporting the tiles may be decayed due to water intrusion and need to be replaced.

3.1.2.3 Ceilings
Type: 12”x12” acoustical tile over gypsum board.

Evidence of roof leaks were observed throughout the facility. These leaks ranged from small stains on ceiling tiles and stains inside light fixtures, to large sections of damaged finished ceiling.

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In some areas, the acoustical ceiling tiles are separating from the gypsum board backing causing the tiles to shift in height.

General Condition: Fair. The majority of the ceiling tiles are in good shape, except for those damages by water.

Concerns: Although the leaks in areas have been repaired, the damaged/stained ceiling tiles remain. Special consideration will be required when removing and replacing the ceiling tiles. Portions of the existing gypsum board backing will also need to be replaced.

3.1.3 Recommendations

3.1.3.1 Flat Roof
The roof has surpassed it’s designed service life and has reached the point of failure.

Tear-off of the existing roofing layers down to the wood deck is required. Replacement of the roof should include the following:
• Installation of new tapered insulation and coverboard. • Installation of new sheet metal flashings.
• Replacement of damaged parapet wall siding.
• Painting of remaining parapet wall siding and stucco surfaces above the roof line with a thick film elastomeric paint.

In addition, activities including clearing and minor repair of drain system components should be performed regularly as part of the property management’s routine maintenance and operations program.

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3.1.3.2 Gable Clay Tile Roof
The roof tiles were observed to generally be in good condition. Undamaged existing tiles can be salvaged for reinstallation. Salvaged tile should be cleaned to remove organic growth and resealed. Broken tiles should be replaced with new tiles matching the profile of the existing tiles. Depending on the amount of replacement tiles needed, it is recommended that one roof surface be selected to receive the new tile, allowing the original tile on that surface to be integrated with the other salvaged original tile and limiting the appearance of the new tile to a single location.

Felt underlayment such as originally used is typically one of the first components of a tile roofing system to fail since it does not have an expected service life that is similar to the concrete tiles. It is recommended to use synthetic material that has an extended service life more in line with the anticipated service life of the concrete tiles such as a high-vapor permeability synthetic material.

Although we anticipate retaining the plywood decking, we recommend that an allowance be carried for repair of decayed decking. At locations where the plywood sheathing and batten has decay, it is recommended to use either pressure-treated wood or naturally decay-resistant species for extended service life. Battens should be elevated off the roof deck to facilitate drainage. Batten extensions should be used where it is necessary to fasten a tile in an area with metal flashing. Fasteners attaching the battens to the roof and attaching tile to the battens should be stainless steel.

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3.2 Food Service

3.2.1 Overview
RAS attended a site walk to review the existing pantry with the study team. The pantry is essentially a residential kitchen. In our discussions during the visit, we were directed to study a commercial health compliant replacement.

3.2.2 Assessment
The existing kitchen requires renovation to meet the current and future needs of the facility. The appliances and cabinetry are outdated and need to be modernized.

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3.2.3 Recommendations
If this is to be used by the public, the counters and equipment will need to be ADA compliant but there are limitations to what can be ADA. The hand sink can be compliant, and the counters can be 34” AFF. The center worktables can be mobile so that the turn arounds and clearances are compliant. A 3-compartment sink cannot be compliant and still meet health code. Per health the 3 compartment sink tubs have to be sized for the largest utensil. The sinks have to be approximately 12” min deep to meet health regulations and there can be no knee space. The front roll edge must be 3” high to keep the water in the tubs and drainboards. This brings the sink The shelving and refrigeration will reach restrictions on the higher shelves. The ice machine is compliant to side reach.

See Appendix G: Food Service Schematic Plan and Preliminary Cost Estimate.

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3.3 ADA Accessibility

3.3.1 Overview
CASp Property Inspection Report (CRASCA)
Construction Related Accessibility Standards Compliance Act Report

3.3.1.1 Scope of Report
Hilliard Architects was retained to inspect the path of travel and communal areas of the Milpitas Community Center, 457 E Calaveras Blvd, Milpitas, CA 95035 Architect Michael Hilliard, CASp 706 evaluated the facility on Tuesday, September 16, 2025.

Improvement’s history, It was originally built in 1983 as a community center.

Description of the facility, including the nature of businesses the approximately 20,000 square feet of community center provides many services to the Milpitas community from preschoolers through seniors.

Accessibility Code Standard used for this report. Building Owners want to make voluntary accessibility upgrades to the building so the 2022 California Building Code was used for this report. Architect Michael Hilliard, CASp 706 evaluated the facility on Tuesday, September 16, 2025.

Construction Work NOT Triggering Accessibility Upgrades is limited to the following:

California Building Code Section 11B-202.3: Projects consisting only of heating, ventilation, air conditioning, reroofing, electrical work not involving placement of switches and receptacles, cosmetic work that does not affect items regulated by this code, such as painting, equipment not considered to be a part of the architecture of the building or area, such as computer terminals and office equipment shall not be required to comply with Section 11B-202.4 unless they affect the usability of the building or facility. The 2025 State of California Valuation Threshold for Alterations or Additions is $203,611. When the
threshold is exceeded, you are required to bring the entire path of travel to the area of work up to the current accessibility code. For projects less than the threshold you must spend 20% of the construction value on accessibility upgrades. Remediation Items in this report are in the order mandated by the California Building Code Section 11B-202.3.

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3.3.2 Assessment

3.3.2.1 Item #1 – 11B-503.4 Floor and Ground Surfaces
California Building Code: Vehicle pull-up spaces and access aisles serving them shall comply with Section 11B-302. Access aisles shall be at the same level as the vehicle pull- up space they serve. Changes in level, slopes exceeding 1:48, and detectable warnings shall not be permitted.

Non-Compliance: All accessible parking spaces and accessible Electric Vehicle Charging Stations (EVCS) paved with asphalt exceed the 1:48 maximum slope. These spaces cannot exceed 1:48 in any direction within the extents of the parking spaces and access aisles.

Recommendation: Repave all non-concrete accessible parking spaces and accessible EVCS to comply with the 1:48 maximum slope. Most contractors use concrete to pave accessible parking spaces and access aisles because concrete is easier to control slopes than hot asphalt paving.

3.3.2.2 Item #2 – 11B-502.7.1 Arrangement
California Building Code: Parking spaces and access aisles shall be designed so that persons using them are not required to travel behind parking spaces other than to pass behind the parking space in which they parked.

Non-Compliance: The Accessible parking space and access aisle near pre-school yard do not provide safe and direct access to an accessible path of travel. It forces a wheelchair driving individual into traffic to reach the curb ramp on the left.

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Recommendation: Move accessible parking and access aisle to a curb ramp or provide accessible walk and curb ramp access to aisle.

3.3.2.3 Item #3 – 11B-502.3.3 Marking
California Building Code: Access aisles shall be marked with a blue painted borderline around their perimeter. The area within the blue borderlines shall be marked with hatched lines a maximum of 36 inches (914 mm) on center in a color contrasting with that of the aisle surface, preferably blue or white. The words “NO PARKING” shall be painted on the surface within each access aisle in white letters a minimum of 12 inches (305 mm) in height and located to be visible from the adjacent vehicular way. Access aisle markings may extend beyond the minimum required length.

Recommendation: After repaving accessible parking and access aisles, they need to be painted. Carefully follow the code requirements including 36-inch square blue box with white lines around it (not 36-inch square white box), and a blue striped rectangle entirely around the access aisle.

3.3.2.4 Item #4 – 11B-81.8.2 Five to Twenty Five
California Building Code: Where five to twenty-five total EVCS are provided, one van

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accessible EVCS shall be identified by an ISA complying with Section 11B-703.7.2.1 The required standard accessible EVCS shall not be required to be identified with an ISA.

Non-Compliance: California law does not reserve ISA-marked charging stations for disabled drivers only; instead, it requires accessible spaces to be available to all drivers, not limited to those with disability placards. The California Building Standards Code (CBC) requires that some EV charging stations be made accessible for people with disabilities, but the accessible space is still available for use by anyone who needs it. The part of the sign that states “PARKING ONLY VAN ACCESSIBLE MINIMUM FINE $250” is not correct.

Recommendation: The part of the sign that states “PARKING ONLY VAN ACCESSIBLE MINIMUM FINE $250” is not correct. The current federal ADA Standards do not mandate a "use last" model. However, the U.S. Access Board is considering it and is working on a notice of proposed rulemaking to address this and other specific technical requirements for EV charging stations.

3.3.2.5 Item #5 – 11B-302 Floor or Ground Surfaces
California Building Code:11B-302.1 General. Floor and ground surfaces shall be stable, firm and slip resistant and shall comply with Section 11B-302. 11B-302.2 Carpet. Carpet tile shall be securely attached and shall have a firm cushion, pad, or backing or no cushion or pad. Carpet or carpet tile shall have a level loop, textured loop, level cut pile, level cut/uncut pile texture. Pile height shall be 1/2 inch (12.7 mm) maximum. Exposed edges of carpet shall be fastened to floor surfaces and shall have trim on the entire length of the exposed edge. Carpet edge trim shall comply with Section 11B-303.

Non-Compliance: Walk off mats are not firm enough. They are a trip and wheelchair barrier hazard.

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Recommendation: Provide mats firm enough that you can’t kick them up or attach walk off mats to floor.

3.3.2.6 Item #6 – 11B-302 Floor or Ground Surfaces
California Building Code: 11B-302.1 General. Floor and ground surfaces shall be stable firm and slip resistant and shall comply with Section 11B-302. 11B-302.2 Carpet. Carpet tile shall be securely attached and shall have a firm cushion, pad, or backing or no cushion or pad. Carpet or carpet tile shall have a level loop, textured loop, level cut pile, level cut/uncut pile texture. Pile height shall be 1/2 inch (12.7 mm) maximum. Exposed edges of carpet shall be fastened to floor surfaces and shall have trim on the entire length of the exposed edge. Carpet edge trim shall comply with Section 11B-303.

Non-Compliance: Carpet tile at the gallery door is loose.

Recommendation: Replace damaged carpet tile.

3.3.2.7 Item #7 – 11B-404.2.10 Door and Gate Surfaces
California Building Code: Swinging door and gate surfaces within 10 inches (254 mm) of the finish floor or ground measured vertically shall have a smooth surface on the push side extending the full width of the door or gate. Parts creating horizontal or vertical joints

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in these surfaces shall be within 1/16 inch (1.6 mm) of the same plane as the other and be free of sharp or abrasive edges. Cavities created by added kick plates shall be capped.

Exceptions:

1. Sliding doors shall not be required to comply with Section 11B-404.2.10.

2. Tempered glass doors without stiles and having a bottom rail or shoe with the top leading edge tapered at 60 degrees minimum from the horizontal shall not be required to meet the 10 inch (254 mm) bottom smooth surface height requirement.

Non-Compliance: Throughout the building, door hold opens have been installed on the push side of doors which does not comply with 11B-404.2.10 of the 2022 California Building Code.

Recommendation: Remove all door hold opens that have been installed on the push side of doors.

3.3.2.8 Item #8 – 11B-404.2.10 Door and Gate Surfaces
California Building Code: Swinging door and gate surfaces within 10 inches (254 mm) of the finish floor or ground measured vertically shall have a smooth surface on the push side extending the full width of the door or gate. Parts creating horizontal or vertical joints in these surfaces shall be within 1/16 inch (1.6 mm) of the same plane as the other and be free of sharp or abrasive edges. Cavities created by added kick plates shall be capped.

Non-Compliance: Auditorium surface-mounted panic hardware does not comply with 11B- 404.2.10 of the 2022 California Building Code.

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Recommendation: Replace the non-compliant hardware with fully compliant panic hardware.

3.3.2.9 Item #9 – 11B-303.3 Beveled
California Building Code: Changes in level between 1/4 inch (6.4 mm) high minimum and 1/2 inch (12.7 mm) high maximum shall be beveled with a slope not steeper than 1:2.

Non-Compliance: Auditorium double door thresholds are higher than one half inch.

Recommendation: Replace the non-compliant hardware with fully compliant hardware and thresholds.

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3.3.2.10 Item #10 – 11B-404.2.7 Door and Gate Hardware
California Building Code: Handles, pulls, latches, locks and other operable parts on doors and gates shall comply with Section 11B-309.4. Operable parts of such hardware shall be 34 inches (864 mm) minimum and 44 inches (1118 mm) maximum above the finish floor or ground. Where sliding doors are in the fully open position, operating hardware shall be exposed and usable from both sides.
11B-309.4 Operation. Operable parts shall be operable with one hand and shall not require tight grasping, pinching, or twisting of the wrist. The force required to activate operable parts shall be 5 pounds (22.5 N) maximum.

Non-Compliance: Doors without panic hardware throughout the building have doorknobs that do not comply with sections 11B-404.2.7 and 11B-309.4 of the 2022 California Building Code.

Recommendation: Remove all doorknobs and replace with lever handle hardware.

3.3.2.11 Item #11 – 11B-606 Lavatories and Sinks
California Building Code: 11B-606.1 General. Lavatories and sinks shall comply with Section 11B-606.
11B-606.2 Clear Floor Space. A clear floor space complying with Section 11B-305, positioned for a forward approach, and knee and toe clearance complying with Section 11B-306 shall be provided.
11B-606.3 Height. Lavatories and sinks shall be installed with the front of the higher of the rim or counter surface 34 inches (864 mm) maximum above the finish floor or ground.

Non-Compliance: All toilet room counters have less than the required minimum 27 inches of clearance under them.

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Recommendation: Renovate counters to provide the required clearances.

3.3.2.12 Item #12 – 11B-606.5 Exposed Pipes and Surfaces California Building Code: Water supply and drain pipes under lavatories and sinks shall be insulated or otherwise configured to protect against contact. There shall be no sharp or abrasive surfaces under lavatories and sinks.

Non-Compliance: All toilet room pipes and valves are not covered.

Recommendation: Provide lavatory guards or pipe and valve covers. See https://ipsplumbingproducts.com/brands/truebro/ for lavatory examples of guards or pipe and valve covers.

3.3.2.13 Item #13 – 11B-809.12 Electrical Receptacles, Controls, and Switches.

California Building Code: Electrical receptacles on branch circuits of 30 amperes or less, communication system receptacles, controls, and switches shall be located as follows:

1. Where there is no obstruction, 48 inches (1219 mm) maximum measured from the top of the receptacle box and 15 inches (381 mm) minimum measured from the bottom of the receptacle box to the finish floor.

Non-Compliance: Switches required to be used by the public or non-maintenance employees cannot be higher than 48 inches above the finished floor.

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Recommendation: Change to a motion-activated switch so that only maintenance personnel can adjust or lower the light switches.

3.3.2.14 Item #14 – 11B-604.4 Seats
California Building Code: The seat height of a water closet above the finish floor shall be 17 inches (432 mm) minimum and 19 inches (483 mm) maximum measured to the top of the seat. Seats shall not be sprung to return to a lifted position. Seats shall be 2 inches (51 mm) high maximum.

Non-Compliance: Accessible toilet seats are too low.

Recommendation: Provide 2-inch-high toilet seats to provide a minimum 17-inch-high accessible toilet seats.

3.3.2.15 Item #15 – 11B-226.4 Baby Diaper Changing Station California Building Code: Baby diaper changing stations shall comply with Sections 11B-309 and 11B-902. Baby diaper changing stations, when deployed, shall not obstruct the required width of an accessible route except as allowed by Section 11B-307.2. Baby diaper changing stations shall not be located in toilet compartments complying with Section 11B-604.8 within a multiple accommodation toilet facility.

California law (AB-1127) requires baby changing stations in men’s and women’s restrooms.

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• It applies to: Public buildings with a maximum occupancy of over 60 people, shopping centers larger than 25,000 sq. ft., and retail stores over 5,000 sq. ft. • It requires: At least one safe, sanitary, and accessible baby diaper changing station in the men's and women's restrooms.
• Examples of qualifying buildings: Theaters, libraries, restaurants, cultural complexes, and passenger terminals.

Non-Compliance: Baby changing stations mounted inside toilet compartments do not comply with the 2022 California Building Code section 11B-226.4

Recommendation: Provide baby changing stations in both Men’s and Women’s Restrooms that comply with the 2022 California Building Code.

3.3.2.16 Item #16 – 11B-605.2 Height and Depth
California Building Code: Urinals shall be the stall-type or the wall-hung type with the rim 17 inches (432 mm) maximum above the finish floor or ground. Urinals shall be 13 1/2 inches (343 mm) deep minimum measured from the outer face of the urinal rim to the back of the fixture.

Non-Compliance: Accessible urinals are too high.

Recommendation: Provide accessible urinals (one in each toilet room) that complies with CBC 11B-505.2

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3.3.2.17 Item #17 – 11B-604.8.1.1.3 Maneuvering Space with End-Opening Door California Building Code: In a wheelchair accessible compartment with a door located in the front wall or partition (facing the water closet), either in-swinging or out-swinging, a minimum 60 inches (1524 mm) wide and 48 inches (1219 mm) deep maneuvering space shall be provided in front of the water closet. See Figure 11B-604.8.1.1.3.

Non-Compliance: C37 & C38 Accessible toilet compartment dimensions do not comply with 11B-604.8.1.1.3. There is not 48 inches clear in front of the toilet rim to the wall. The compartment is less than 60 inches wide.

Recommendation: Renovate toilet rooms C37 & C38 to provide compliant accessible toilet compartments.

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3.3.2.18 Item #18 – 11B-604.7.1 Dispenser Outlet Location California Building Code: Toilet paper dispensers shall comply with Section 11B-309.4 and shall be 7 inches (178 mm) minimum and 9 inches (229 mm) maximum in front of the water closet measured to the centerline of the dispenser. The outlet of the dispenser shall be below the grab bar, 19 inches (483 mm) minimum above the finish floor and shall not be located behind grab bars. Dispensers shall not be of a type that controls delivery or that does not allow continuous paper flow.

Non-Compliance: Toilet Paper Dispenser locations in all toilet rooms do not comply with 2022 California Building Code Section 11B-604.7.1

Recommendation: Provide Toilet Paper Dispensers that comply with the Section 11B- 604.7.1

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3.3.2.19 Item #19 – 11B-604.5.1 Side Wall
California Building Code: The side wall grab bar shall be 42 inches (1067 mm) long minimum, located 12 inches (305 mm) maximum from the rear wall and extending 54 inches (1372 mm) minimum from the rear wall with the front end positioned 24 inches (610 mm) minimum in front of the water closet.

Non-Compliance: Accessible toilet stall in Toilet Room C-37 is missing side wall grab bar.

Recommendation: Install the required side wall grab bar.

3.3.2.20 Item #20 – 11B-609.3 Spacing
California Building Code: The space between the wall and the grab bar shall be 1 1/2 inches (38 mm). The space between the grab bar and projecting objects below and at the ends shall be 1 1/2 inches (38 mm) minimum. The space between the grab bar and projecting objects above shall be 12 inches (305 mm) minimum.

Non-Compliance: Space between wall and grab bar is less than one- and one-half inches and space above grab bar is less than 12 inches.

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Recommendation: Renovate toilet rooms to provide required grab bar clearances.

3.3.2.21 Item #21 – 11B-703.7.2.6 Toilet and Bathing Facilities Geometric Symbols California Building Code: Geometric symbols at entrances to toilet and bathing rooms shall be mounted at 58 inches (1473 mm) minimum and 60 inches (1524 mm) maximum above the finish floor or ground surface measured from the centerline of the symbol.

Where a door is provided the symbol shall be mounted within 1 inch (25 mm) of the vertical centerline of the door.

Non-Compliance: Toilet rooms are required to have both latch side wall signs and geometric signs on the doors.

Recommendation: Add required geometric signs on all toilet room doors and add latch

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side wall signs where they are missing.

3.3.2.22 Item #22 – 11B-216.2 Designations
California Building Code: Interior and exterior signs identifying permanent rooms and spaces shall comply with Sections 11B-703.1, 11B-703.2, 11B-703.3 and 11B-703.5.

Where pictograms are provided as designations of permanent rooms and spaces, the pictograms shall comply with Section 11B-703.6 and shall have text descriptors complying with Sections 11B-703.2 and 11B-703.5.

Non-Compliance: Staff Office 2, Men’s and Women’s Toilet Rooms C-37 and C-38 do not have required signs on the latch side walls.

Recommendation: Provide required signs.

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3.3.2.23 Item #23 – 11B-308.2 Forward Reach
California Building Code: 11B-308.2.1 Unobstructed. Where a forward reach is unobstructed, the high forward reach shall be 48 inches (1219 mm) maximum and the low forward reach shall be 15 inches (381 mm) minimum above the finish floor or ground.

Non-Compliance: Corridor wall surface-mounted Heart Defibrillator and fire alarm pull stations are higher than 48 inches.

Recommendation: Lower to under 48 inches and confirm that it does not protrude into corridors more than 4 inches. Install all Heart Defibrillators and fire alarm pull stations in code compliant locations.

3.3.2.24 Item #24 – 11B-206.2.6 Performance Areas
California Building Code: Where a circulation path directly connects a performance area to an assembly seating area, an accessible route shall directly connect the assembly seating area with the performance area. An accessible route shall be provided from performance areas to ancillary areas or facilities used by performers unless exempted by Section 11B-206.2.3 Exemptions 1 through 7.

Non-Compliance: There is no accessible route from the assembly seating area to the performance area of the stage.

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Recommendation: Provide an accessible route from the assembly seating area to the performance area of the stage. There are many solutions to this puzzle, from ramps to wheelchair lifts.

3.3.2.25 Item #25 – 11B-212 Kitchens, Kitchenettes, Wet Bars and Sinks California Building Code:11B-212.1 General. Where provided, kitchens, kitchenettes, wet bars, and sinks shall comply with Section 11B-212.
11B-212.2 Kitchens, kitchenettes, and wet bars. Kitchens, kitchenettes, and wet bars shall comply with Section 11B-804.
11B-212.3 Sinks. Where sinks are provided, at least 5 percent, but no fewer than one, of each type provided in each accessible room or space shall comply with Section 11B-606.

Non-Compliance: If only City of Milpitas employees work in the kitchen then the kitchen is an employee only area and may be considered accessible. If the City of Milpitas rents or lets the public use the kitchen then the kitchen is not accessible and does not comply with California Building Code section 11B-212.

Recommendation: Either restrict the kitchen to City of Milpitas Employees or make the kitchen accessible.

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3.3.2.26 Item #26 – 11B-904.4 Sales and Service Counters.

California Building Code: Sales counters and service counters shall comply with Section 11B-904.4.1 or 11B-904.4.2. The accessible portion of the countertop shall extend the same depth as the sales or service countertop.
11B-904.4.1 Parallel Approach. A portion of the counter surface that is 36 inches (914 mm) long minimum and 34 inches (864 mm) high maximum above the finish floor shall be provided. A clear floor or ground space complying with Section 11B-305 shall be positioned for a parallel approach adjacent to the 36 inch (914 mm) minimum length of counter.

Non-Compliance: The service desk utilized is over 34 inches high.

Recommendation: Lower the service desk or use the lower service desk to the right.

3.3.3 Recommendations
And how to receive a DSA 610 NOTICE OF ACCESS INSPECTION AND 120-DAY GRACE PERIOD
If the Building Owner agrees to correct areas of noncompliance within 120 days from the date of finalized inspection report and provides a schedule to accomplish the work:

1. The owner may be eligible for a reduction in minimum statutory damages in California Courts, in the event of future litigation.

2. The owner can display the DSA 610 / NOTICE OF ACCESS INSPECTION AND 120- DAY GRACE PERIOD certificate.

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3. Owner will receive expedited building permit review.

The owner can receive a DSA 610 / NOTICE OF ACCESS INSPECTION AND 120-DAY GRACE PERIOD certificate that can be displayed on site by agreeing to correct all areas of noncompliance within 120 days. The owner writes in the planned completion date on each item and signs under the date. Send signed report to Mike Hilliard, AIA, CASp / Hilliard Architects / [email protected]

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3.4 Mechanical and Plumbing

3.4.1 Overview
YEI Engineers Inc. conducted the HVAC assessment for the Milpitas Community Center at 457 E.

Calaveras Blvd, Milpitas, California prior to production of PS&E. Two inspections were performed on September 16, 2025 and October 9, 2025 by field observation. YEI Engineers consulted with the building maintenance facility on the condition of the mechanical systems. In addition, YEI Engineers reviewed the available record drawings and visited the site for limited field observations to evaluate existing conditions. The purpose of the HVAC assessment was to identify deficiencies, equipment or systems that will be replaced, and provide recommendations for replacements and upgrades per 2022 Edition of California Code of Regulations, Title 24.

The data contained within are based on the available record drawings that were provided to the YEI team and on the two field observations conducted. The team met with Milpitas Public Works personnel on September 16
th and October 9th to discuss the building HVAC units’ replacement project and conduct the field survey of the following HVAC systems:

1. Eight (8) existing constant volume single zone packaged rooftop air conditioning units with gas furnace

2. Existing Equipment Roof Curbs

3. Mechanical Ventilation Roof Exhausters

4. Outdoor insulated supply and return air distribution ducts and risers connected to the eight (8) existing packaged rooftop air conditioning units

5. AC unit bypass dampers

6. AC unit zone dampers

7. Associated wall mounted thermostats

8. AC unit controllers

9. 1 st floor air distribution outlets

10. Natural gas distribution piping above roof that served the eight (8) existing packaged rooftop air conditioning units

11. Condensate drain piping to the eight (8) existing packaged rooftop air conditioning units

12. Roof Drains and Overflow Roof Drains
The City maintenance staff noted that they have replaced HVAC duct smoke detectors on the AC units, and there is no major issue on the AC units except for old age. The Milpitas Community Center staff noted that some rooms are hot during summer and cold during winter.

The HVAC equipment assessment and roof replacement was prepared in accordance with the scope of work in the contract. The goal of the mechanical scope is to evaluate the current physical conditions of the packaged air condition units with gas furnaces, and identify their deficiencies. The observations and evaluations contained in this report reflect a professional review of the condition of the HVAC mechanical equipment.

The HVAC and electrical equipment were evaluated with respect to service/capacity adequacy, and current state of operating condition and serviceability.

Below is the abbreviated table of recommendations. More detailed descriptions of deficiencies and recommendations are shown in the HVAC Equipment Table and HVAC Equipment Recommendation Table.

Equipment Recommendations Deficiencies Need
Design

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AC-1 Replace unit with In-Kind
• Based on ASHRAE Equipment Life
Expectancy of 15 years for packaged air
conditioning units, a replacement for AC-1
is recommended, based on its
manufacturing date of June 2011.

Replace Equipment Platform
• Replace equipment platform with insulated
roof curb with vibration isolators.

Replace Outdoor Roof Mounted
Distribution Ductwork
• Replace outdoor insulated supply and
return ductwork with duct insulation and
facilitate demolition of roof and noted
deficiencies.

Replace Zone Dampers and Ceiling Supply
Air Outlets
• Replace zone dampers and ceiling supply
air outlets with digital VAV diffusers and
wall mounted room temperature sensor
that can provide personal temperature
control by monitoring room temperature
and modulating the flow of supply air into a
space.

Replace Bypass Damper
• Replace outdoor bypass damper with
digital modulating control dampers to
accommodate proposed VAV diffusers
operation and provide new duct static
pressure sensors.
• The unit is
approaching its life
expectancy of 15
years.
• The unit is currently
mounted on an
equipment platform
and does not meet
the minimum height
per industry standard
and SMACNA.
• Outdoor insulated
supply and return
ductwork is dented,
ponding rainwater on
top of duct, leaking
air, and peeling
exterior paint off.
• Zone dampers and
constant volume
ceiling supply air
outlets cause
occupant discomfort,
being too hot during
summer and too cold
during winter.
• The bypass damper
is based on constant
volume and will not
be able to work
based on proposed
new digital VAV
diffusers operation.

Yes
AC-2 Replace Unit with In-Kind
• Based on ASHRAE equipment life
expectancy of 15 years for a packaged air
conditioning unit.

Replace Roof Equipment Rails
• Replace roof equipment rails with
insulated roof curb with vibration isolators.

Replace Outdoor Roof Mounted
Distribution Ductwork
• Replace outdoor insulated supply and
return ductwork with duct insulation and
facilitate demolition of roof and noted
deficiencies.

Replace Zone Dampers and Ceiling Supply
Air Outlets
• Replace zone dampers and ceiling supply
air outlets with digital VAV diffusers and
wall mounted room temperature sensor
• The unit was
manufactured in
1981 and seems to
have been operating
for about 44 years.

This unit is beyond
the life expectancy,
noted by ASHRAE, of
15 years.
• The unit is currently
mounted on roof
equipment rails and
does not meet the
minimum height per
industry standard and
SMACNA.
• Outdoor insulated
supply and return
ductwork is dented,
Yes

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that can provide personal temperature
control by monitoring room temperature
and modulating the flow of supply air into a
space.

Replace Bypass Damper
• Replace outdoor bypass damper with
digital modulating control dampers to
accommodate proposed VAV diffusers
operation and provide new duct static
pressure sensors.

Missing Gas Piping Sediment Trap
• Provide sediment traps on the gas piping
per California Mechanical and Plumbing
Codes.

ponding rainwater on
top of duct, leaking
air, and peeling
exterior paint off.
• Zone dampers and
constant volume
ceiling supply air
outlets cause
occupant discomfort,
being too hot during
summer and too cold
during winter.
• The bypass damper
is based on constant
volume and will not
be able to work
based on proposed
new digital VAV
diffusers operation.
• The unit is missing a
sediment trap that
prevents sediment
from entering and
accumulating in the
gas line which can
lead to gas leaks,
fires, and other
hazards. California
Mechanical Code
and California
Plumbing Code
mandate the
installation of
sediment trap for gas
appliances and
equipments.

AC-3 Replace unit with In-Kind and Horizontal
Duct Connections
• Based on ASHRAE Equipment Life
Expectancy of 15 years for packaged air
conditioning units, a replacement for AC-3
is recommended, based on its
manufacturing date of June 2011.
• Unit shall have horizontal supply and
return air duct connections in lieu of
bottom supply and return duct plenum to
facilitate horizontal duct connections.

Replace Equipment Platform
• Replace equipment platform with insulated
roof curb with vibration isolators.

Replace Outdoor Roof Mounted
Distribution Ductwork
• The unit is
approaching its life
expectancy of 15
years.
• The unit is harder to
maintain and replace
air filters because the
unit is raised
approximately 4-ft
above the roof.
• The unit is currently
mounted on an
equipment platform
and does not meet
the minimum height
per industry standard
and SMACNA.

Yes

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• Replace outdoor insulated supply and
return ductwork with duct insulation and
facilitate demolition of roof and noted
deficiencies.

Replace Zone Dampers and Ceiling Supply
Air Outlets
• Replace zone dampers and ceiling supply
air outlets with digital VAV diffusers and
wall mounted room temperature sensor
that can provide personal temperature
control by monitoring room temperature
and modulating the flow of supply air into a
space.

Replace Bypass Damper
• Replace outdoor bypass damper with
digital modulating control dampers to
accommodate proposed VAV diffusers
operation and provide new duct static
pressure sensors.
• Outdoor insulated
supply and return
ductwork is dented,
ponding rainwater on
top of duct, leaking
air, and peeling
exterior paint off.
• Zone dampers and
constant volume
ceiling supply air
outlets cause room
condition discomfort
being too hot during
summer and too cold
during winter.
• The bypass damper
is based on constant
volume and will not
be able to work
based on proposed
new digital VAV
diffusers operation.

AC-4 Replace unit with In-Kind
• Based on ASHRAE Equipment Life
Expectancy of 15 years for packaged air
conditioning units, a replacement for AC-4
is recommended, based on its
manufacturing date of June 2011.

Replace Equipment Platform
• Replace equipment platform with insulated
roof curb with vibration isolators.

Replace Outdoor Roof Mounted
Distribution Ductwork
• Replace outdoor insulated supply and
return ductwork with duct insulation and
facilitate demolition of roof and noted
deficiencies.
• The unit is
approaching its life
expectancy of 15
years.
• The unit is currently
mounted on an
equipment platform
and does not meet
the minimum height
per industry standard
and SMACNA.
• Outdoor insulated
supply and return
ductwork is dented,
ponding rainwater on
top of duct, leaking
air, and peeling
exterior paint off.

Yes
AC-5 Replace unit with In-Kind and Horizontal
Duct Connections
• Based on ASHRAE Equipment Life
Expectancy of 15 years for packaged air
conditioning units, a replacement for AC-5
is recommended, based on its
manufacturing date of June 2011.
• Unit shall have horizontal supply and
return air duct connections in lieu of
bottom supply and return duct plenum to
facilitate horizontal duct connections.

Replace Equipment Platform
• The unit is
approaching its life
expectancy of 15
years.
• The unit is harder to
maintain and replace
air filters because the
unit is raised
approximately 4-ft
above the roof.
• AC unit is not
seismically supported
and could potentially
Yes

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• Replace equipment platform with insulated
roof curb with vibration isolators.

Replace Outdoor Roof Mounted
Distribution Ductwork
• Replace outdoor insulated supply and
return ductwork with duct insulation and
facilitate demolition of roof and noted
deficiencies.

Replace Zone Dampers and Ceiling Supply
Air Outlets
• Replace zone dampers and ceiling supply
air outlets with digital VAV diffusers and
wall mounted room temperature sensor
that can provide personal temperature
control by monitoring room temperature
and modulating the flow of supply air into a
space.

Replace Bypass Damper
• Replace outdoor bypass damper with
digital modulating control dampers to
accommodate proposed VAV diffusers
operation and provide new duct static
pressure sensors.
overturn during
seismic events.
• The unit is currently
mounted on an
equipment platform
and does not meet
the minimum height
per industry standard
and SMACNA.
• Outdoor insulated
supply and return
ductwork is dented,
ponding rainwater on
top of duct, leaking
air, and peeling
exterior paint off.
• Zone dampers and
constant volume
ceiling supply air
outlets cause room
condition discomfort
being too hot during
summer and too cold
during winter.
• The bypass damper
is based on constant
volume and will not
be able to work
based on proposed
new digital VAV
diffusers operation.

AC-6 Replace unit with In-Kind
• Based on ASHRAE Equipment Life
Expectancy of 15 years for packaged air
conditioning units, a replacement for AC-6
is recommended, based on its
manufacturing date of June 2011.

Replace Roof Equipment Rails
• Replace roof equipment rails with
insulated roof curb with vibration isolators.

Replace Outdoor Roof Mounted
Distribution Ductwork
• Replace outdoor insulated supply and
return ductwork with duct insulation and
facilitate demolition of roof and noted
deficiencies.

Replace Ceiling Supply Air Outlets
• Replace ceiling supply air outlets and
replace with digital VAV diffusers and wall
mounted room temperature sensor that
can provide personal temperature control
by monitoring room temperature and
• The unit is
approaching its life
expectancy of 15
years.
• The unit is currently
mounted on roof
equipment rails and
does not meet the
minimum height per
industry standard and
SMACNA.
• Outdoor insulated
supply and return
ductwork is dented,
ponding rainwater on
top of duct, leaking
air, and peeling
exterior paint off.
• Constant volume
ceiling supply air
outlets cause
occupant discomfort,
being too hot during
Yes

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modulating the flow of supply air into a
space.
• Add new outdoor bypass damper with
digital modulating control damper to
accommodate proposed VAV diffusers
operation and provide new duct static
pressure sensors.
summer and too cold
during winter.

AC-7 Replace unit with In-Kind and Horizontal
Duct Connections
• Based on ASHRAE Equipment Life
Expectancy of 15 years for packaged air
conditioning units, a replacement for AC-7
is recommended, based on its
manufacturing date of June 2011.
• Unit shall have horizontal supply and
return air duct connections in lieu of
bottom supply and return duct plenum to
facilitate horizontal duct connections.

Replace Equipment Platform
• Replace equipment platform with insulated
roof curb with vibration isolators.

Replace Outdoor Roof Mounted
Distribution Ductwork
• Replace outdoor insulated supply and
return ductwork with duct insulation and
facilitate demolition of roof and noted
deficiencies.

Replace Zone Dampers and Ceiling Supply
Air Outlets
• Replace zone dampers and ceiling supply
air outlets with digital VAV diffusers and
wall mounted room temperature sensor
that can provide personal temperature
control by monitoring room temperature
and modulating the flow of supply air into a
space.

Replace Bypass Damper
• Replace outdoor bypass damper with
digital modulating control dampers to
accommodate proposed VAV diffusers
operation and provide new duct static
pressure sensors.
• The unit is
approaching its life
expectancy of 15
years.
• The unit is harder to
maintain and replace
air filters because the
unit is raised
approximately 4-ft
above the roof.
• AC unit is not
seismically supported
and potentially
overturned during
seismic events.
• The unit is currently
mounted on an
equipment platform
and does not meet
the minimum height
per industry standard
and SMACNA.
• Outdoor insulated
supply and return
ductwork is dented,
ponding rainwater on
top of duct, leaking
air, and peeling
exterior paint off.
• Zone dampers and
constant volume
ceiling supply air
outlets cause
occupant discomfort,
being too hot during
summer and too cold
during winter.
• The bypass damper
is based on constant
volume and will not
be able to work
based on proposed
new digital VAV
diffusers operation.

Yes
AC-8 Replace unit with In-Kind
• Based on ASHRAE Equipment Life
• The unit is
approaching its life
expectancy of 15
Yes

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Expectancy of 15 years for packaged air
conditioning units, a replacement for AC-8
is recommended, based on its
manufacturing date of June 2011.

Replace Roof Equipment Rails
• Replace roof equipment rails with
insulated roof curb with vibration isolators.

Replace Zone Dampers and Ceiling Supply
Air Outlets
• Replace zone dampers and ceiling supply
air outlets with digital VAV diffusers and
wall mounted room temperature sensor
that can provide personal temperature
control by monitoring room temperature
and modulating the flow of supply air into a
space.

Missing Gas Piping Flexible Connector and
Sediment Trap
• Provide flexible connector and sediment
traps on the gas piping per California
Mechanical and Plumbing Codes.
years.
• The unit is currently
mounted on roof
equipment rails and
does not meet the
minimum height per
industry standard and
SMACNA.
• Zone dampers and
constant volume
ceiling supply air
outlets cause room
condition discomfort
being too hot during
summer and too cold
during winter.
• The unit is missing a
flexible connector
and sediment trap
that prevents
sediment from
entering and
accumulating in the
gas line which can
lead to gas leaks,
fires, and other
hazards. California
Mechanical Code
and California
Plumbing Code
mandate the
installation of
sediment trap for gas
appliances and
equipment.

Roof
Exhausters,
Roof Jacks,
Flues, and
Vents
• Remove and reinstall the Roof Exhauster,
Jack Holes, Flues, and Vents to
accommodate the reroofing. Provide new
roof curbs for the Roof Exhausters that are
compliant with SMACNA.
• The roof curb is low
and does not meet
the 10” minimum
industry standard and
SMACNA.

Yes

Utility Recommendations Deficiencies Need
Design
Natural Gas
Piping
• Replace, seismically brace, and support
the natural gas piping on the roof. Provide
a plug valve at the natural gas pipe riser
penetrating the roof.
• The existing natural
gas header on the
roof above the
second floor is not
seismically braced
and supported onto
the roof.

Yes
PV Solar
Panels
• Remove and reinstall the PV Solar Panels
to accommodate the reroofing. Refer to
Yes

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Architectural and Electrical for detailed
report.

Drainage Recommendations Deficiencies Need
Design
Roof Drains
and
Overflow
Drains
• Replace the roof drain to keep out leaves
and other debris from clogging up the
drainage system.
• Install new overflow drain next to each
existing roof drain including overflow drain
piping riser and downspout nozzle per
California Plumbing Code.

• Roof drain grate is
damaged and is open
for leaves and other
debris to make its
way in and clog the
drainage system.
• M issing overflow
drain next to roof
drain is non-
compliant to
California Plumbing
Code.

Yes

3.4.2 Assessment
The HVAC equipment table includes the capacities from the available record drawings and visible equipment nameplate. Refer to Appendix B for the locations of the packaged air conditioning units that were evaluated. The mechanical equipment information was extracted from the available record drawings provided by the City and the survey information during our field observation period. The evaluation column contains the summary evaluation notes captured during our field observations, stated maintenance reports and design drawings. There were no maintenance reports available for the HVAC assessment report and replacement of parts and operation of the systems were only mentioned during our field observation.

On the day of the field observation, October 9, 2025, YEI Engineers, Inc. (Hubert Hidalgo, Jane Huynh) were accompanied by City of Milpitas Public Works facility maintenance personnel. YEI first received from the City of Milpitas personnel a printed Q&A email with the city’s answers to YEI questions. YEI then surveyed and observed the rooms in the Milpitas Community Center. All existing thermostats and smoke sensors with their respective locations were noted in order to verify the locations in the 2011 mechanical renovation drawings. The community center staff noted that the reception area can get warm and that the HVAC system is very loud in this area.

The packaged air conditioning units, AC-1 through AC-8, were manufactured in 2011 except AC-2 which was manufactured in 1981. AC-2 has long surpassed the 15-year mark, while the other AC units are approaching their operational useful life of 15 years, based on the ASHRAE Equipment Life Expectancy Chart (see Appendix D). The packaged air conditioning units have a DX system (refrigeration compressor, refrigerant evaporator coil, refrigerant condenser coil, and refrigerant piping) for cooling system, natural gas-fired furnace for morning warm up and heating during winter, and 100% outside air economizer.

Refer to HVAC Equipment Table for detailed findings and deficiencies.

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AC-1 AC-2

AC-3 AC-4

AC-5 AC-6

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AC-7 AC-8

Roof drain near AC-5 Gas piping, condensate drain, and roof drain near AC-2

Gas piping near AC-3 Gas piping near AC-4

City of Milpitas Community Center Roof Renovation
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The HVAC equipment table below includes the equipment capacities obtained from the available record drawings, TAB report and visible equipment nameplates. The evaluation column contains the summary evaluation notes captured during our field observations.

HVAC Equipment Table
Equipment Survey Information Evaluation
AC-1 Trane
Refrigerant: R-410
Nominal Cooling Capacity (tons): 7.8
Model # YSC092E3RHA15C000000101B3 D
Serial # 112413403L
Built Date: June 2011
Unit Weight (lbs): 935
Due to its built date of June 2011, the
unit is approaching its life expectancy of
15 years.

The current unit is also using R-410,
which should be replaced with a unit
using R-454B.

AC-2 Carrier
Refrigerant: R-22
Nominal Cooling Capacity (tons): 5.3
Model # 48GSN060115501
Serial # 4104G21304
Built Date: 1981
Unit Weight (lbs): 720
Due to its built date of 1981, the unit is
about 44 years old, and is well past its
life expectancy of 15 years.

The current unit is also using R-22,
which should be replaced with a unit
using R-454B.

AC-3 Trane
Refrigerant: R-410
Nominal Cooling Capacity (tons): 9.9
Model # YSC120F3RHA00D000000101B3
Serial # 112610234L
Built Date: July 2011
Unit Weight (lbs): 1159
Due to its built date of July 2011, the
unit is approaching its life expectancy of
15 years.

The current unit is also using R-410,
which should be replaced with a unit
using R-454B.

AC-4 Trane
Refrigerant: R-410
Nominal Cooling Capacity (tons): 4
Model # YSC048E3RMA18C00000000103 B
Serial # 112411398L
Built Date: June 2011
Unit Weight (lbs): 589
Due to its built date of June 2011, the
unit is approaching its life expectancy of
15 years.

The current unit is also using R-410,
which should be replaced with a unit
using R-454B.

AC-5 Trane
Refrigerant: R-410
Nominal Cooling Capacity (tons): 9.9
Model # YSC120F3RHA00D000000101B3
Serial # 112610316L
Built Date: June 2011
Unit Weight (lbs): 1159
Due to its built date of June 2011, the
unit is approaching its life expectancy of
15 years.

The current unit is also using R-410,
which should be replaced with a unit
using R-454B.

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AC-6 Trane
Refrigerant: R-410
Nominal Cooling Capacity (tons): 4
Model # YSC048E3RMA18C00000000103 B
Serial # 112411600L
Built Date: June 2011
Unit Weight (lbs): 150
Due to its built date of June 2011, the
unit is approaching its life expectancy of
15 years.

The current unit is also using R-410,
which should be replaced with a unit
using R-454B.

AC-7 Trane
Refrigerant: R-410
Nominal Cooling Capacity (tons): 9.9
Model # YSC120F3RHA00D000000101B3 D
Serial # 112610327L
Built Date: June 2011
Unit Weight (lbs): 1159
Due to its built date of June 2011, the
unit is approaching its life expectancy of
15 years.

The current unit is also using R-410,
which should be replaced with a unit
using R-454B.

AC-8 Trane
Refrigerant: R-410A
Nominal Cooling Capacity (tons): 29.2
Model #
YCH360BEHF2A2DD20000000000000000
Serial # C11F03335
Built Date: June 2011
Unit Weight (lbs): 4350
Due to its built date of June 2011, the
unit is approaching its life expectancy of
15 years.

The current unit is also using R-410A,
which should be replaced with a unit
using R-454B.

3.4.3 Recommendations
Below are the recommendations identified based on the observed deficiencies, and interviews with the operations and maintenance people knowledgeable about the building HVAC system.

The HVAC unit replacements were preliminarily selected, and they are included as an attachment (Appendix C).

HVAC Equipment Recommendation Table
Equipment Recommendations
ACU-1
ACU-2
ACU-3
ACU-4
ACU-5
ACU-6
ACU-7
ACU-8
Adjusted capacity to meet the HVAC calculation reports. See Appendix A.

Unit will be anchored to a new, industry standard roof curb. See Appendix E.

New outdoor insulated supply and return ductwork
Installation of new Mechanical direct digital control system using BACnet communication protocol and interface to existing BACnet City Facility Operation Control Center.

Installation of duct smoke detector.

Installation of natural gas piping to the new units with associated appurtenances.

Installation of condensate piping to the new units.

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

HVAC Equipment Recommendation Table
Equipment Recommendations
Roof Exhauster,
Roof Jacks,
Flues, and Vents
• Remove and reinstall the Roof Exhauster, Jack Holes, Flues, and Vents to accommodate the reroofing. Provide new roof curbs for the Roof Exhausters that are compliant with SMACNA.

Natural Gas
Piping
• Replace, seismically brace, and support the natural gas piping on the roof.

Provide a plug valve at the riser penetrating the roof.

PV Solar Panels • Remove and reinstall the PV Solar Panels to accommodate the reroofing.

Refer to Architectural and Electrical for detailed recommendations.

Roof Drains and
Overflow Drains
• Replace the roof drain to keep out leaves and other debris from clogging up the drainage system.
• Install new overflow drain next to each existing roof drain including overflow drain piping riser and downspout nozzle per California Plumbing Code.

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

3.5 Electrical

3.5.1 Overview
A field observation was conducted to determine if the existing as-built electrical plans matched what was constructed to verify the new HVAC and mechanical equipment can be fed from the existing electrical panels. In regard to location and ratings, the as-builts do match what was found in the field. Since all the mechanical AC units will be replaced, the existing electrical system can support the replacement of the new mechanical loads. The field observation also consisted of evaluating electrical equipment conditions along with deficiencies.

The electrical design will support the replacement of the new AC units and mechanical equipment. A comprehensive field observation was conducted to ascertain the congruence between the existing as-built electrical plans and the actual constructed electrical infrastructure.

The primary objective of this verification was to confirm that the new HVAC and mechanical equipment could be safely and effectively powered from the existing electrical panels.

3.5.2 Assessment
The electrical service for the facility is delivered via a Pacific Gas and Electric Company (PG&E) - owned pad mount transformer, identified by asset number 11467, strategically located at the North end of the building. This transformer steps down the primary voltage and feeds the Main Switchboard, designated "MSB2."
The Main Switchboard "MSB2" handles the facility's power requirements. It is rated for a nominal voltage of 208/120 Volts, 3-Phase, 4-Wire, with a continuous current capacity of 1200 Amperes.

The three distinct sections of the MSB2 serve specific functions:

1. PG&E Cable Pull Section: This initial section provides the necessary space and termination points for the utility-side service entrance conductors.

2. Utility Meter and Main Breaker Section: This middle section houses the PG&E revenue- grade metering equipment for tracking consumption.

3. Distribution Section: This final section is dedicated to branching power out to the various downstream loads and distribution panels within the building.

The distribution section powers six panelboards: Panel "RD", "RE", "RF", "RG", "RH", and "AC2." Additionally, it supplies power directly to a major mechanical load, specifically Air Conditioning Unit AC-8.

Furthermore, the Main Switchboard "MSB2" is designed to integrate supplementary power sources. A dedicated 450A circuit breaker is installed within the switchboard to accommodate solar photovoltaic systems and a backup emergency generator (for resiliency during utility outages), ensuring continuous and diversified power supply to the building.

The HVAC system on the roof of the building incorporates a total of eight air conditioning units.

Seven of these units, designated AC-1, AC-2, AC-3, AC-4, AC-5, AC-6 and AC-7, fed their power from a dedicated 208V, 400A panel, labeled "AC2", which is located near AC-6. This panel is specifically designed to manage the power distribution for these primary air conditioning units, ensuring their efficient and reliable operation.

In addition to these seven units, an eighth air conditioning unit, AC-8, also located on the roof, draws its power from the main 208/120V, 1200A Switchboard, designated "MSB2", which is located on the first floor electrical room C-46 (see roof plan image below).

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

The general-purpose non-gfci receptacles throughout the roof are supplied by a separate 208/120V, 150A panel, labeled "RH", which is located on the first floor electrical room C-46 (see floor plan image below). This panel is specifically allocated for supplying power to standard electrical outlets and lighting, ensuring that these common electrical points have a dedicated and appropriately sized power source.

There are four exhaust fans located on the roof. EF-1 and EF-2 are supplied by a 208/120V, 225A panel, labeled "RG", which is located in the kitchen room C-43. However, EF-3 and EF-4 require further field verification regarding their circuitry and power source, as the as-built drawings do not indicate their circuit numbers.

Roof Plan

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

Floor Plan

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

MAIN DISTRIBUTION SWITCHBOARD “MSB2” PANEL “RH”

PANEL “RG” PANEL “AC2”

3.5.3 Recommendations
All eight air conditioning units will be replaced with new (AC-1, AC-2, AC-3, AC-4, AC-5, AC-6, AC-7 and AC-8). The mechanical equipment selection appears to have increased along with additional electrical loads for the supporting economizers for each AC unit. The existing electrical panel “AC2” can no longer support power to the new AC-1, AC-2, AC-3, AC-4, AC-5, AC-6, AC-7 and each supporting economizers. In addition, the existing 200A breaker at the Main Switchboard “MSB2” can no longer support power to the new AC-8.

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

The Main Switchboard "MSB2," and Panels "RD," "RE," "RF," and "RG" are original components from the 1982 installation. These components, including the switchboard and panelboards, have surpassed their 30-year expected service life. A further concern is that the original manufacturer, ITE, is no longer operating, which significantly increases the risk of being unable to source necessary replacement parts and new breakers.

Main Switchboard “MSB2” rating should be increased to 1600A, which is an additional 400A to the existing power capacity. Panel AC2 should be increased to 700A to accommodate the new AC-1 through AC-7 loads and their respective economizers. Panels “RD”, “RE”, “RF”, “RG”, and “RH” should be replaced with the same rating as the existing along with new conduit and cables.

Additionally, the PG&E transformer will require upgrading to 750KVA.

For the roof replacement, the existing exhaust fans will need to be removed. The existing conduit and cables will need to be disconnected and protected in place. When the reroofing is completed, the existing exhaust fans will be reinstalled and reconnected to the existing electrical.

It is also recommended that existing non-GFCI receptacles be replaced with GFCI receptacles to comply with NEC requirements.

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

3.6 Structural

3.6.1 Overview
The community center was constructed circa 1981-1982. We were provided record drawings dated 8-4-1981 prepared by Goodwin Steinberg Architects of the original construction. We were also provided HVAC renovation drawings prepared by Advanced Design Consultants, inc prepared 2/1/2010.

The structure consists of a wood framed building supported on a deep foundation consisting of drilled concrete piers. The wood framed structure consists of a combination of TJI I-joists, long span custom wood trusses and conventional framing.

3.6.2 Assessment
Brokaw Design, inc performed a cursory walk thru assessment of the structure on 9/16/2025.

During our visit the weather was clear and sunny. We did not remove any finishes or perform any testing. We also reviewed the available record drawings.

3.6.2.1 Site Observations
During our visit we noticed the following structural issues:

1. Portions of the roof structural roof plywood deck in the vicinity of the HVAC equipment were observed to have failed to the point that the roofing moved significantly. When stepping of the area it depressed a couple inches.

AREA OF FAILED ROOF DECK AND ROOFING

2. The exterior stucco had minor cracking that was observed. This appeared to be consistent with stucco of that age.

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

TYPICAL STUCCO CRACKING

TYPICAL STUCCO CRACKING

3.6.2.2 Mechanical equipment
The following table indicates the HVAC equipment weight based on the 1981 and 2011 Record drawings and the proposed weights for the new units.

Equipment Original
Equipment
weight per 1981
Record
Drawings
Equipment weight
per 2011 Record
Drawings

Preliminary Proposed
Unit weight
AC-1
2,450 lb 935lb 2,000 lb

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

AC-2
650lb - 1,900 lb
AC-3
1,030lb 1159lb 2,300 lb
AC-4
4,300 lb 589 lb 1,900 lb
AC-5
1,030 lb 1159 lb 2,300 lb
AC-6
- 150 lb 1,900 lb
AC-7
- 1159 lb 2,300 lb
AC-8
- 4350 lb 7,900 lb

The weights of the proposed units appear to exceed the existing units by more the 10% in all cases. Based on our assessment of the framing in the area, this will require the framing below the units to be reinforced with new supplemental roof framing.

3.6.3 Recommendations
Based on our cursory walk thru survey, our review of the record drawings and review of the preliminary proposed unit weights, we offer the following recommendations:

1. When the roofing is replaced, portions of the roof decking should be anticipated to be replaced.

2. The exterior stucco cracks should be ground out to sound material, caulked and repainted.

3. All new HVAC unit should be supported on pre-engineered roof curbs.

4. The existing framing likely needs to be reinforced with new sistered framing and blocking to support the new roof curbs. This will need to be evaluated as the units are selected if lighter units are not available.

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

3.7 Environmental

3.7.1 Overview
AET in conjunction with SCA Environmental Inc, conducted an environmental hazardous material survey for Asbestos-Containing Materials (ACMs), Lead (Pb) Based and Containing Materials, and Polychlorinated Biphenyls (PCBs).

The survey was limited to the areas walked and should not be considered a comprehensive survey of the entire building. No inspection of investigation behind walls or in any other generally inaccessible areas was performed.

The full Asbestos, Lead (Pb) & Mold Survey Report, prepared by SCA Environmental Inc. for AET, is included as Appendix F. The attached report includes a full description of the sampling methodologies, definitions, testing locations, laboratory results, conclusions and recommendations, and assessment and abatement costs. This section only provides a representative summary of findings, conclusions and recommendations.

SCA warrants that this survey was performed using due care and state of the art techniques.

Beyond this, SCA does not warrant or guarantee the survey. Despite the care exercised, some materials may not have been identified, or may have been incompletely identified. This condition may occur due to renovations or original construction practices that concealed older materials, and/or visually similar materials with different compositions.

3.7.2 Assessment

3.7.2.1 Asbestos
Sampling activities were conducted per Federal Asbestos Hazard Emergency Response Act (AHERA) regulations under the Title 40 of the Code of Federal Regulations (CFR) Part 763 (40 CFR Part 763). Samples of suspect materials were collected following modified AHERA sampling protocols, and sample locations were documented on the sample location diagram (Figure 1). All asbestos samples collected were submitted to Asbestos TEM Laboratories (ATEM) in Oakland, CA for analysis by polarized light microscopy with dispersion staining (DS/PLM).

SCA has entered the sampling data into Exhibit 1: Materials Matrix Report (MMR) included in Attachment 1 which present the detailed sample results, locations, and quantity estimates, as well as a summary of identified asbestos containing materials.

Sample locations are included on the sample location diagram in Figure 1 in Attachment 2 (asbestos sample locations are shown in blue), and Laboratory results in Attachment 3.

3.7.2.2 Lead
SCA performed bulk lead sampling of representative exterior coatings to confirm the presence and extent of lead-containing paints. Representative bulk samples of building materials that may contain lead were also collected. Samples collected were submitted to McCampbell Analytical, Inc. (MAI) in Pittsburg, CA for analysis by Inductively Coupled

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

Plasma Mass Spectrometry (ICP/MS) EPA Method 6010.

In general, lead results of coatings ranged between 0.618 and 143 milligrams per kilogram (mg/kg) in paints. Lead results, quantities, and locations for paints and coatings are included in Exhibit 1 in Attachment 1. The Sample Location Diagram illustrating where the specific samples were collected is included in Figure 1 in Attachment 2 (lead sample locations are shown in green), and all analytical reports are included in Attachment 4. Exterior paints throughout the roof were noted to be in good condition.

3.7.2.3 PCB and other Hazardous Materials
Given the age of the buildings, representative suspect building materials were sampled to determine for PCB content. The roof building materials included various caulking. The materials sampled for PCBs were found to contain between <10 mg/kg and <11 mg/kg of PCBs, which is below the hazardous waste standard of 50 mg/kg for PCBs.

3.7.3 Recommendations

3.7.3.1 Asbestos
(SCA assumes that this survey report may be referenced by Abatement Contractors providing bids for abatement of materials prior to renovation at the surveyed work areas.

SCA requests that this text portion of the report be provided to bidding contractors for review. Bidding Contractors are hereby notified that the quantities included herein are estimates only, and all quantities should be field verified by the Contractor for any budgeting, planning or bidding decisions.

3.7.3.2 Lead
As lead was identified in most paints and coatings and a detailed inventory of paints was not performed for the project, for the purpose of complying with California’s lead in construction regulation under Title 8 California Code of Regulations (CCR) Section 1532.1 (8 CCR 1532.1), all coated surfaces shall be considered to contain some lead and require demolition dust control procedures and presumed respiratory protect ion usage for compliance with 8 CCR 1532.1.

Conventional demolition techniques should be employed for all painted surfaces with the Contractor complying with applicable Federal Occupational Safety and Health Administrations (OSHA) and Cal/OSHA statutes regarding:
• Worker awareness training
• Exposure monitoring, as needed
• Medical examinations, which may include blood lead level testing • Establishing a written respiratory protection program In California, loose and peeling lead-containing or other wastes require characterization and testing for leachability. Current EPA and Cal/EPA regulations do not require lead- containing paints to be removed prior to demolition, unless loose and peeling. P rovided

City of Milpitas Community Center Roof Renovation
Public Works Department Condition Assessment Report

that the paint coatings are securely adhered to the substrates (i.e., non-flaking or non- peeling), disposal of intact demolition debris can generally be handled in California as non-hazardous and non-Resource Conservation Recovery Act (RCRA) waste, pending receipt of waste characterization testing following demolition.

3.7.3.3 PCB and other Hazardous Materials
SCA noted the presence of AC units throughout the roof. AC units contain freon, which is considered a hazardous waste, if not properly recycled (i.e., reclaimed for reuse).

Refrigeration systems are not hazardous waste when recycled, as long as the freon i s reclaimed by trained technicians for recycling or disposal.

SCA also noted the presence of avian/animal waste throughout the roof. The City is advised that additional animal waste may be present behind substrates and not immediately visible without destructive means.

ATTACHMENT B

Community Center Roof Replacement Project

Probable Cost of Improvement

I.

Project 1
-

Immediate Improvements Cost Estimate

Construction Costs

Roof Replacement

$ 1,
520
,000

HVAC Replacement

$ 1,
7 00,000

Electrical Upgrades

$

790
,000

Construction Contingency (15%)

$
601,000

Unanticipated Hazard Mitigation (5%)*

$
20 1
,
0 00

Probable Construction Budget

$ 4,
81 2
,
0 00

Soft Costs

Design Cost (15%)

$ 7
22 ,000

Administration Cost (10%)

$ 4
81 ,000

Probable Soft

Cost Budget

$

1 ,203,000

2 -
year Construction

Cost Escalation (3% annually)

$

361
,000

Temporary Repair

$ 1,000 000

Probable Project Cost

$
7,376,000

*Given the age and condition of the building, hazardous materials such as asbestos and lead -
based paint and moisture due to ongoing water intrusion may be encountered during construction. The extent of abatement or remediation will not be known until the d emolition
phase begins. The budget will carry a 5% contingency to address this matter if it is encountered in the field.

II.

Project 2
-

Necessary Improvements Cost Estimate

Construction Costs

Kitchen Remodel

$
36 4
,
0 00

ADA Improvements

$ 3
37 ,000

Exterior Painting & Stucco Repair

$
1 41
,000

Construction Contingency (15%)

$

1 26
,
00 0

Unanticipated Hazard Mitigation (5%)

$
4 2
,000

Probable Construction Budget

$ 1,010,000

Soft Costs

Design Cost (15%)

$

1 51
,000

Administration Cost (10%)

$

1 01
,000

Probable Soft

Cost Budget

$

252
,000

2 -
year Construction

Cost Escalation (3% annually)

$

76,000

Probable Project Cost

$
1 ,3
38 ,
0 00

TRADE

DESCRIPTION
QYT
UNIT

UNIT COST
TOTAL

PROTECTION TO (E) BLDG FINISHES
17,369
SF
$2.00
$34,738

REMOVE SINGLE PLY ROOFING
17,369
SF
$3.00
$52,107

REMOVE PARPAPET WALL SHEATHING
872
SF
$3.50
$3,052

REMOVE ROOF SHEATHING
1,600
SF
$3.50
$5,600

REMOVE GAS PIPING, VALVES & SUPPORTS FROM ROOF
380
LF
$15.00
$5,700

REMOVE CONDENSATE DRAIN LINES
180
LF
$10.00
$1,800

REMOVE ROOF DRAINS
17 EA
$350.00
$5,950

MECHANICAL DEMOLITION
17,369
SF
$2.00
$34,738

ELECTRICAL DEMOLITION
17,369
SF
$1.50
$26,054

SUBTOTAL- DEMOLITION
17,369
SF
$169,739

PAINT TO INTERIOR SIDE OF PARAPET WALLS- ELASTOMERIC
6,084
SF
$6.00
$36,504

PATCH & REPAINT STUCCO AT PARAPET WALLS
5,500
SF
$15.00
$82,500

SUBTOTAL- EXTERIOR WALLS
5,500
SF
$119,004

ROOF SHEATHING
1,600
SF
$10.50
$16,800

PARAPET WALL SHEATHING
872
SF
$12.50
$10,900
LVL BEAMS- 11.25"
2,243
BF
$18.00
$40,374

PLYWOOD WEB FILLER
1,996
SF
$10.00
$19,960

HARDWARE/ FASTENERS/ HANGERS
1 LOT
$7,042.00
$7,042

SUBTOTAL-ROUGH CARPENTRY
17,369
BLDGSF
$95,076

TPO ROOFING
17,369
SF
$18.00
$312,642

COVER BOARD
17,369
SF
$3.00
$52,107

RIGID/ TAPERED INSULATION
17,369
SF
$7.50
$130,268

REPLACEMENT OF CLAY TILES
1 LS
$250,000.00
$250,000

SUBTOTAL- ROOFING
$745,017

ROOF ACCESSORIES AND FLASHINGS
17,369
SF
$2.00
$34,738

PARAPET CAPS
1230
LF
$65.00
$79,950

REPLACE PARAPET WALL COUNTERFLASHING
950
LF
$35.00
$33,250

REPLACE SKYLIGHT BASE FLASHING
130
LF
$175.00
$22,750

SUBTOTAL-SHEET METAL FLASHING
17,369
RFSF
$170,688

CAULKING AND SEALANTS
17,369
SF
$0.50
$8,685

SUBTOTAL-CAULK & SEALANTS
17,369
BLDGSF
$8,685
REPLACE GLUE-UP ACOUSTICAL TILES- 12" SQ
1,600
SF
$8.00
$12,800

SUBTOTAL- DRYWALL/ ACOUSTICAL CEILINGS
1,600
SF
$12,800

REMOVE/ SALVAGE & REINSTALL COUNTER MT LAVATORIES
8 EA
$2,400.00
$19,200

ROOF DRAINS W/ OVERFLOWS- CONNECT TO EXISTING RWLS
17 EA
$2,450.00
$41,650

DOWNSPOUT NOZZLES
12 EA
$850.00
$10,200

CONDENSATE DRAIN LINE
210
LF
$45.00
$9,450

CONNECTION TO EXISTING GAS LINE
1 EA
$850.00
$850

GAS CONNECTION TO EQUIPMENT- SOC/ DIRT LEG/ UNION
8 EA
$1,250.00
$10,000
GAS SHUT OFF VALVES- 4"
1 EA
$1,785.00
$1,785
GAS PIPING- 4"
20 LF
$95.00
$1,900
GAS PIPING- 3"
110
LF
$65.00
$7,150
Milpitas Community Center Roof Renovation
30% Working Drawings
ARCHITECT: AET
GFA: 17,369
DATE: 7-Apr-26
BY: J. Moreno

MCC BASE ESTIMATE