Agenda packet — Modesto City Council, February 24, 2026 (part 2 of 3)

DISCUSSION:

The Cesar E. Chavez Park Renovation Project includes construction of a new aquatic center which increases the electrical power demand above the existing park facilities. A secondary power transformer is required to meet the additional demand and will be located adjacent to the pool equipment mechanical building. This second transformer will be located on the opposite side of the park site from the primary transformer power source. New underground power utilities are necessary to transmit power from the primary power transformer source to the secondary power transformer unit.

The electrical utility provider, Modesto Irrigation District (MID), requires the owner (City of Modesto) to provide easements where new electrical utilities reside, and provide long-term maintenance access to all electrical utility facilities that are located on City property.

The City has retained a registered Civil Engineer to prepare plans for the new electrical utilities and easement documentation. The plans have been reviewed and approved by the Modesto Irrigation District (MID) and City staff. The easements will provide the necessary legal access for construction and ongoing maintenance of the utility infrastructure, ensuring compatibility with the aquatic center and supporting the City’s infrastructure needs.

FISCAL IMPACT:

There is no fiscal impact to the City caused by the proposed action.

COMMITTEE RECOMMENDATION:

This item was reviewed by the Safety and Communities Committee on February 9, 2026, and was recommended to forward to Council for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving two (2) non-exclusive easements to Modesto Irrigation District for electrical utility access on a portion of César E. Chavez Park (APN 103-018-001) and authorizing the City Manager, or his designee, to execute the easements.

Approved by:

Toby Wells, Director of Engineering Services/City
Engineer
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Grant of Easements (2) with exhibits
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02/24/2026/ESD/NHoux/Item XX 1 2026-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2026-
RESOLUTION APPROVING TWO (2) NON-EXCLUSIVE EASEMENTS TO

MODESTO IRRIGATION DISTRICT FOR ELECTRICAL UTILITY ACCESS ON A PORTION OF CÉSAR E. CHAVEZ PARK (APN 103-018-001) AND

AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE

THE EASEMENTS
WHEREAS, the Cesar E. Chavez Park Renovation Project includes construction of a new aquatic center which increases the electrical power demand above the existing park facilities; and
WHEREAS, a secondary power transformer is required to meet the additional demand and will be located adjacent to the pool equipment mechanical building; and WHEREAS, new underground power utilities are necessary to transmit power from the primary power transformer source to the secondary power transformer unit; and WHEREAS, the electrical utility provider, Modesto Irrigation District (MID), requires the owner (City of Modesto) to provide easements where new electrical utilities reside, and provide long-term maintenance access to all electrical utility facilities that are located on the City property; and
WHEREAS, the plans have been reviewed and approved by the Modesto Irrigation District (MID) and City staff and the easements will provide the necessary legal access for construction and ongoing maintenance of the utility infrastructure, ensuring compatibility with the aquatic center and supporting the City’s infrastructure needs.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves two (2) non-exclusive easements to Modesto Irrigation District for electrical utility access on a portion of César E. Chavez Park (APN 103-018-001). #8..
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02/24/2026/ESD/NHoux/Item XX 2 2026-XX
BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute the easements, in a form approved by the City Attorney. #8..
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02/24/2026/ESD/NHoux/Item XX 3 2026-XX
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 24th day of February 2026, by Councilmember , who moved its adoption, which motion being duly seconded by Councilmember , was upon roll call carried and the resolution adopted by the following votes:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: ________________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _____________________________________
JOSE M. SANCHEZ, City Attorney
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1 No Recording Fees Required Per Government
Code Section 27383
The Undersigned Declares:

No Documentary Transfer Tax (R&T Code 11911)

MAIL TAX STATEMENT

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

Modesto Irrigation District
Secretary, Board of Directors
P.O. Box 4060
Modesto, California 95352
APN: 103-018-001 Space Above This Line for Recorder's Use

GRANT OF EASEMENT
THIS GRANT OF EASEMENT (“Easement”) is made and entered into as of _____________________, 2025 (the “Effective Date”), by and between the CITY OF MODESTO, A MUNICIPAL CORPORATION (“Grantor”) and the MODESTO IRRIGATION DISTRICT, an irrigation district organized and existing under the Constitution and laws of the State of California, its successors and assigns (“Grantee”).

RECITALS
Grantor holds a fee interest in certain real property in the City of Modesto, California (the “Property”), as more particularly described on Exhibit “A” and depicted on Exhibit “B”, attached hereto and made a part hereof by reference. Grantor has agreed to grant to Grantee an irrevocable, perpetual, and non-exclusive easement over a portion of the Property as more particularly depicted on Exhibit “B” (the “Easement Area”), on the terms and condition set forth in this Grant, for the right to construct, install, place, operate, inspect, maintain, replace and forever use thereon overhead and underground electrical and telecommunication facilities, consisting of poles, crossarms, wires, cables, braces, insulators, transformers, service lines, fixtures, appurtenances, anchors and guys together with such other overhead and underground electrical and telecommunication facilities and equipment as may, in Grantee’s sole discretion, be necessary or desirable.

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee hereby agree as follows:

1. Grantor hereby grants and conveys to Grantee, and its contractors, agents, employees,successors and assigns, an irrevocable, perpetual, and non-exclusive easement and right of way whenever and wherever necessary, for the right to construct, install, place, operate, inspect, maintain, replace and forever use thereon overhead, across, and underground electrical and telecommunication facilities, consisting of poles, crossarms, wires, cables, braces, insulators, transformers, service lines, fixtures, appurtenances, anchors and guys together with such other overhead and underground electrical and telecommunication facilities and equipment as may, in Grantee’s sole discretion, be necessary or desirable, in, on, under, over and across the Property.

2. Grantor hereby covenants and agrees, by and for itself, and its successors and assigns, that Grantor shall keep the Easement Area clear from buildings, structures, fences, explosives, excessive tree growth and shrubs, and other materials or growths, whether permanent or temporary, and any other obstruction interfering or which may interfere with the Easement Area and right-of-way by Grantee (each, a “Prohibited Encroachment”). Grantee shall have the right to remove, at Grantor’s cost and expense, any Prohibited #8..
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2 Encroachment the Grantee deems, in Grantee’s sole discretion, is interfering or may interfere with the use of the Easement Area or as Grantee deems necessary, in Grantee’s sole discretion, to comply with applicable local, state, or federal laws and regulations. In the event Grantee removes any Prohibited Encroachment as permitted in this Paragraph, Grantor shall pay the cost thereof to Grantee, plus an administrative charge within thirty (30) days of Grantee’s invoice therefor.

3. Grantee is granted the right to construct, place, inspect, maintain, replace and use across, upon, in and under the Easement Area, underground and associated aboveground electrical and telecommunication facilities, consisting of electrical cables, conduits, concrete conduit encasements, transformers, switchgear, concrete equipment pads, equipment vaults, secondary service terminals, pull boxes, manholes, fixtures and appurtenances, together with such other underground and associated aboveground electrical and telecommunication facilities as may, in Grantee’s sole discretion, be necessary or desirable. Grantee is also granted the right from time to time to increase or decrease the size, weight, number, or capacity and to change the position of Grantee’s facilities installed over, across, upon, in, along or under the Easement Area.

Grantee, its contractors, agents and employees shall at all times have the right of ingress to and egress from said Grantee facilities and the Easement hereby granted. Grantee shall further have the right to place tools, equipment, implements and materials within the Easement Area as necessary to exercise the rights conveyed hereunder.

4. Grantor further grants to Grantee the right to assign to any public utility the right to construct, install, inspect, maintain, operate, place, replace, remove and use communications facilities within the Easement Area (including ingress thereto and egress therefrom).

5. Grantor reserves the right to use the Property for purposes that will not interfere with the Easement Area and Grantee’s full enjoyment of the rights hereby granted. Notwithstanding the preceding sentence, Grantor shall not increase or decrease, or permit to be increased or decreased, the now existing ground elevations of said Easement Area without the prior written consent of the Grantee.

6. As a condition of this grant of Easement and the Easement Area, Grantor’s use and enjoyment of the Easement Area shall not hinder, conflict, or interfere with the exercise of the Grantee’s rights hereunder, and no excavation, building, structure or obstructions shall be constructed by Grantor within the Easement Area.

Grantor is expressly prohibited from adding, installing, or constructing to the surface or subsurface of the Easement Area any improvement that will impede the maintenance, inspection, operation, rehabilitation, or replacement of the electrical and telecommunication facilities within the Easement Area.

7. Grantor shall not relocate the Easement Area or any of the electrical and telecommunication facilities located thereon without Grantee’s consent, which may be withheld in Grantee’s sole discretion. In the event the electrical and telecommunication facilities within the Easement Area are relocated, Grantor shall be responsible for all costs and expenses associated with such relocation and cost of replacement if necessary.

Grantor, at its sole cost and expense, shall provide a replacement easement for said electrical and telecommunication facilities and appurtenances of the same width as the Easement Area and containing the same terms and conditions as herein provided. No less than thirty (30) days prior to such relocation, Grantor shall provide the plans and/or specifications of any such electrical and telecommunication facilities and appurtenances to be relocated for Grantee’s approval.

8. Grantee shall also have the right to temporarily use an additional ten (10) feet on each side of Grantor’s land adjacent to the Easement Area as may be necessary in Grantee’s sole discretion during any alteration, removal, replacement, reconstruction or repair of Grantee’s underground and aboveground facilities within the Easement Area.
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3 9. In order to assure the Easement cannot be eliminated through foreclosure or other enforcement of an existing mortgage, deed of trust, lien or judgment of record, Grantor expressly agrees that the holders of any such mortgages, deeds of trust, judgments or liens shall subordinate their respective interests to the Easement.

10. Grantor covenants that it is the owner of the above-described Property and has full right, power, and authority to grant this Easement, and that the Property is free and clear of encumbrances and liens of whatsoever character except those recorded against the Property.

11. To the fullest extent permitted by law, Grantor shall defend (at Grantor’s sole cost and expense with legal counsel reasonably acceptable to Grantee), indemnify, protect, and hold harmless Grantee, its officers, directors, employees, and agents (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Grantor’s employees included), for damage to property, including property owned by Grantee, or from any violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful misconduct of Grantor in connection with or arising out of this Easement.

12. Failure of a party hereto to insist on any one occasion upon strict compliance with any of the terms, covenants or conditions hereof shall not be deemed a waiver of such term, covenant, or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be deemed a waiver or relinquishment of such other right or power at any other time or times.

13. This Easement contains the entire agreement of the parties relating to the subject matter hereof and supersedes all prior negotiations, agreements, or understandings. No supplement, modification, or amendment of this Easement shall be binding unless executed in writing and signed by both parties.

14. The terms and provisions of this Easement and right-of-way shall be perpetual, shall run with the land, and shall be binding upon future owners of the Property, or any portion thereof and shall inure to the benefit of the respective heirs, executors, administrators, personal representatives, successors, and assigns of Grantee and Grantor.

15. The undersigned warrants they have authority to act on behalf of Grantor and to bind Grantor and all who may claim through it to the terms and conditions of this Easement.

EXECUTED:________________, 20_____
GRANTOR:

CITY OF MODESTO, A MUNICIPAL CORPORATION
By: _______________________________________
Joseph P. Lopez, City Manager
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4 EXHIBIT A

DESCRIPTION OF PROPERTY
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5 EXHIBIT B

DEPICTION OF PROPERTY AND EASEMENT AREA
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7 CERTIFICATE OF ACCEPTANCE
Pursuant to Section 27281 of the
California Government Code
This is to certify that the interest in real property conveyed by the Grant of Easement dated , 2025, from theCITY OF MODESTO, A MUNICIPAL CORPORATION, as Grantor thereunder, to Modesto Irrigation District, an irrigation district, as Grantee thereunder, is hereby accepted by the undersigned officer on behalf of Modesto Irrigation District, pursuant to the authority conferred by Resolution No. 2024-78, adopted by the Board of Directors of the Modesto Irrigation District on November 12, 2024, and the Grantee consents to recordation thereof by its duly authorized officer.

Dated: MODESTO IRRIGATION DISTRICT
By:

Name: Jimi Netniss
Its: General Manager
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1 No Recording Fees Required Per Government
Code Section 27383
The Undersigned Declares:

No Documentary Transfer Tax (R&T Code 11911)

MAIL TAX STATEMENT

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

Modesto Irrigation District
Secretary, Board of Directors
P.O. Box 4060
Modesto, California 95352
APN: 103-018-001 Space Above This Line for Recorder's Use

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee hereby agree as follows:

2. Grantor hereby covenants and agrees, by and for itself, and its successors and assigns, that Grantor shall keep the Easement Area clear from buildings, structures, fences, explosives, excessive tree growth and shrubs, and other materials or growths, whether permanent or temporary, and any other obstruction interfering or which may interfere with the Easement Area and right-of-way by Grantee (each, a “Prohibited Encroachment”). Grantee shall have the right to remove, at Grantor’s cost and expense, any Prohibited #8..
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2 Encroachment the Grantee deems, in Grantee’s sole discretion, is interfering or may interfere with the use of the Easement Area or as Grantee deems necessary, in Grantee’s sole discretion, to comply with applicable local, state, or federal laws and regulations. In the event Grantee removes any Prohibited Encroachment as permitted in this Paragraph, Grantor shall pay the cost thereof to Grantee, plus an administrative charge within thirty (30) days of Grantee’s invoice therefor.

8. Grantee shall also have the right to temporarily use an additional ten (10) feet on each side of Grantor’s land adjacent to the Easement Area as may be necessary in Grantee’s sole discretion during any alteration, removal, replacement, reconstruction or repair of Grantee’s underground and aboveground facilities within the Easement Area.
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3 9. In order to assure the Easement cannot be eliminated through foreclosure or other enforcement of an existing mortgage, deed of trust, lien or judgment of record, Grantor expressly agrees that the holders of any such mortgages, deeds of trust, judgments or liens shall subordinate their respective interests to the Easement.

15. The undersigned warrants they have authority to act on behalf of Grantor and to bind Grantor and all who may claim through it to the terms and conditions of this Easement.

EXECUTED:________________, 20_____
GRANTOR:

CITY OF MODESTO, A MUNICIPAL CORPORATION
By: _______________________________________
Joseph P. Lopez, City Manager
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4 EXHIBIT A

DESCRIPTION OF PROPERTY
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5 EXHIBIT B

DEPICTION OF PROPERTY AND EASEMENT AREA
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7 CERTIFICATE OF ACCEPTANCE
Pursuant to Section 27281 of the
California Government Code
This is to certify that the interest in real property conveyed by the Grant of Easement dated , 2025, from theCITY OF MODESTO, A MUNICIPAL CORPORATION, as Grantor thereunder, to Modesto Irrigation District, an irrigation district, as Grantee thereunder, is hereby accepted by the undersigned officer on behalf of Modesto Irrigation District, pursuant to the authority conferred by Resolution No. 2024-78, adopted by the Board of Directors of the Modesto Irrigation District on November 12, 2024, and the Grantee consents to recordation thereof by its duly authorized officer.

Dated: MODESTO IRRIGATION DISTRICT
By:

Name: Jimi Netniss
Its: General Manager
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

February 24, 2026
Date: February 4, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Toby Wells, Director of Engineering Services Department / City Engineer SUBJECT: Dedication and Acceptance of a Public Utility Easement and Irrigation Easement on City-Owned Parcel (APN 085-003-093)
CONTACT: Jaspreet Mangat, Senior Civil Engineer, [email protected], 209-577-5253 DESCRIPTION:

Consider dedication and acceptance of a Public Utility Easement and Irrigation Easement on Cityowned parcel (APN 085-003-093) near the northwest corner of Briggsmore Avenue and Claus Road. (Funding Source: Not Applicable)
STRATEGIC PLAN ELEMENT:

The recommended action supports the City’s 2025-26 Strategic Plan Initiatives, Goal D: Provide safe, efficient, and reliable infrastructure through proactive community investment, maintenance, and sustainability efforts.

BACKGROUND:

The development plan for Precise Plan Area 34 within the Village One Specific Plan was approved by the City Council in 1998. Since that time, multiple subdivisions have been constructed within the plan area.

On January 23, 2006, the City Planning Commission approved Tentative Subdivision Map No.

TSM-05-007 by Resolution No. 2006-04. As a condition of approval, the property owner dedicated Assessor’s Parcel Number 085-003-093 to the City of Modesto for the future construction of the Claus Road Expressway and the planned urban interchange at Claus Road and Briggsmore Avenue. The final subdivision map was recorded on November 29, 2006, in Book 43 of Maps,

Page 39 ends

On January 23, 2024, the City Council adopted Resolution No. 2024-022 amending the Circulation Element of the General Plan. This amendment reclassified Claus Road, between Sylvan Avenue and East Briggsmore Avenue, from an Expressway to a four-lane Principal Arterial Street. In addition, East Briggsmore Avenue, from Claus Road to the BNSF Railroad crossing, was reclassified from an Expressway to a four-lane Principal Arterial Street. #9..
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City Council, February 24, 2026
Dedication and Acceptance of Public Utility Easement and Irrigation Easement on city owned parcel (APN 085-003-093)

Page 2 of 3 ends

DISCUSSION:

As a result of the January 23, 2024 amendment to the Circulation Element of the General Plan, the planned Claus Road Expressway and associated urban interchange at Claus Road and Briggsmore Avenue are no longer proposed. The reclassification of Claus Road and East Briggsmore Avenue to four-lane Principal Arterial Streets reduced the right-of-way footprint required for future roadway improvements.

This reclassification allows City-owned Assessor’s Parcel No. 085-003-093, which was previously dedicated for expressway purposes, to be utilized for stormwater management. Specifically, the parcel will accommodate a stormwater detention and percolation basin designed to retain and infiltrate runoff from Claus Road. The basin will be constructed as part of the DR Horton “The Crossings” residential development project.

An existing irrigation line is located within the proposed storm basin area and must be relocated prior to basin construction. To facilitate this work, a Public Utility Easement (PUE) and Irrigation Easement is required to allow for the relocation, operation, and long-term maintenance of the irrigation facilities and associated utilities.

DR Horton has retained a registered civil engineer to prepare plans for the irrigation line relocation.

The plans have been reviewed and approved by the Modesto Irrigation District (MID) and City staff.

Acceptance of the PUE/Irrigation Easement will provide the necessary legal access for construction and ongoing maintenance of the relocated facilities, ensuring compatibility with the stormwater basin and supporting the City’s infrastructure and drainage objectives.

FISCAL IMPACT:

There are no fiscal impacts associated with dedicating the Public Utility and Irrigation easement on City owned property.

COMMITTEE RECOMMENDATION:

On February 2, 2026, this item was considered by the Economic Development Committee, which recommended it to be forwarded to Council for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the dedication and acceptance of a Public Utility Easement and Irrigation Easement on City-owned property (Assessor’s Parcel Number 085-003-093) near the northwest corner of Briggsmore Avenue and Claus Road and authorizing the City Manager, or his designee, to execute and record the necessary documents.

Approved by:
_________________________________________
Toby Wells, Director of Engineering Services/
City Engineer
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City Council, February 24, 2026
Dedication and Acceptance of Public Utility Easement and Irrigation Easement on city owned parcel (APN 085-003-093)

Page 3 of 3 ends

_________________________________________
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Plat and Legal
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2/24/2026/ESD/JMangat 1 2026-

MODESTO CITY COUNCIL
RESOLUTION NO. 2026-XX

RESOLUTION APPROVING THE DEDICATION AND ACCEPTANCE OF A PUBLIC UTILITY EASEMENT AND IRRIGATION EASEMENT ON CITYOWNED PROPERTY (ASSESSOR’S PARCEL NUMBER 085-003-093) NEAR

THE NORTHWEST CORNER OF BRIGGSMORE AVENUE AND CLAUS

ROAD, AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO

EXECUTE AND RECORD THE NECESSARY DOCUMENTS
WHEREAS, the development plan for Precise Plan Area 34 within the Village One Specific Plan was approved by the City Council in 1998, and multiple subdivisions have since been constructed within the plan area; and
WHEREAS, on January 23, 2006, the City Planning Commission approved Tentative Subdivision Map No. TSM-05-007 by Resolution No. 2006-04, and as a condition of approval the property owner dedicated Assessor’s Parcel Number 085-003- 093 to the City of Modesto for the future construction of the Claus Road Expressway and the planned urban interchange at Claus Road and Briggsmore Avenue; and WHEREAS, on January 23, 2024, the City Council adopted Resolution No. 2024- 022 amending the Circulation Element of the General Plan, which reclassified Claus Road, between Sylvan Avenue and East Briggsmore Avenue, and East Briggsmore Avenue, from Claus Road to the BNSF Railroad crossing, from Expressways to four-lane Principal Arterial Streets; and
WHEREAS, as a result of this reclassification, the previously planned Claus Road Expressway and associated urban interchange at Claus Road and Briggsmore Avenue are no longer proposed, and the right-of-way footprint required for future roadway improvements has been reduced; and
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2/24/2026/ESD/JMangat 2 2026-
WHEREAS, the reduced right-of-way need allows City-owned Assessor’s Parcel No. 085-003-093 to be used for stormwater management purposes, including construction of a stormwater detention and percolation basin to retain and infiltrate runoff from Claus Road as part of the DR Horton “The Crossings” residential development project; and WHEREAS, an existing irrigation line is located within the proposed stormwater basin area and must be relocated prior to construction of the basin; and WHEREAS, an Irrigation and Public Utility Easement is required across a portion of City-owned property to allow for the relocation, operation, access, and long-term maintenance of irrigation facilities and associated utilities; and WHEREAS, DR Horton has retained a registered civil engineer to prepare improvement plans for the irrigation line relocation, and the plans have been reviewed and approved by the Modesto Irrigation District (MID) and City staff; and WHEREAS, dedication and acceptance of the Irrigation and Public Utility Easement will provide the necessary legal access for construction and ongoing maintenance of the relocated facilities, support compatibility with the planned stormwater basin, and further the City’s infrastructure and drainage objectives.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Modesto that it hereby approves the dedication and acceptance of a portion of City owned Accessor’s Parcel Number 085-003-093 as an irrigation and public utility easement, as more particularly described and depicted in the legal description and plat attached hereto as Exhibit A.
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2/24/2026/ESD/JMangat 3 2026-
BE IT FURTHER RESOLVED, that the City Manager, or his designee, is authorized to execute any documents necessary to effectuate the dedication and recordation of the easement, in a form approved by the City Attorney.

The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 24th day of February, 2026, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: ____________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ______________________________________
JOSE M. SANCHEZ, City Attorney
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GRANT OF EASEMENT FOR IRRIGATION AND PUBLIC UTILITIES
Lot: Block:

APN:

Recording Requested by:

City of Modesto
Return to:

City of Modesto
P. O. Box 642
Modesto, CA 95353

IRRIGATION AND PUBLIC UTILITY EASEMENT DEED
Documentary Transfer Tax: -0- / Government Entity

CITY OF MODESTO
,
GRANTS to the CITY OF MODESTO, a municipal corporation, an easement for irrigation and public utilities to construct, operate, maintain, replace, remove and renew the facilities and appurtenances together with the right of ingress thereto and egress therefrom over, under and across the following described real property in the State of California, County of Stanislaus, City of Modesto:

See attached Exhibit “A” and Exhibit “B”

Dated: ___ ___________________________________________
___________________________________________ Print Name and Title Dated: _______________ ___________________________________________ ___________________________________________ Print Name and Title This is to certify that the interest in real property conveyed by this deed is hereby accepted by order of the Modesto City Council Resolution No. 96-331, dated June 11, 1996, and the grantee consents to recordation thereof.

Date
TOBY WELLS, City Engineer
City of Modesto
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APN: 085-003-093
"F:\22projects\22020 Modesto Crossings Residential Site Planning\Working Documents\Survey Office\Legal Descriptions\22020 BASIN AREA EASEMENT.docx" PAGE 1 OF 1
EXHIBIT “A”

LEGAL DESCRIPTION

ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE CITY OF MODESTO, COUNTY OF STANISLAUS, STATE OF CALIFORNIA, BEING A PORTION OF LOT “A” AS SHOWN ON THAT CERTAIN MAP FILED IN BOOK 43 OF MAPS AT PAGE 39, OFFICIAL RECORDS OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEING A 10-FOOT-WIDE STRIP OF LAND, THE CENTERLINE OF WHICH IS MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE SOUTHEAST CORNER OF ABOVE SAID LOT “A,” SAID POINT ALSO BEING THE

INTERSECTION OF THE WEST RIGHT-OF-WAY LINE OF CLAUS ROAD WITH THE NORTH RIGHT-OF-WAY LINE OF MODESTO IRRIGATION DISTRICT LATERAL NO. 3; THENCE ALONG THE SOUTH LINE OF SAID LOT “A” SOUTH 89°53'20" WEST, A DISTANCE OF 66.18 FEET TO THE POINT OF BEGINNING; THENCE LEAVING SAID SOUTH LINE NORTH 0°06'40" WEST, A DISTANCE OF 8.00 FEET; THENCE NORTH 89°53'02" EAST, A DISTANCE OF 47.22 FEET; THENCE NORTH 0°40'11" WEST, A DISTANCE OF 410.26 FEET; THENCE SOUTH 87°39'55" EAST, A DISTANCE OF 258.54 FEET TO A POINT ON THE WEST LINE OF SAID LOT “A” AND THE POINT OF TERMINATION.

THE SIDELINES OF SAID STRIP SHALL BE EXTENDED OR SHORTENED AS NECESSARY TO TERMINATE AT THE SOUTH AND WEST LINES OF SAID LOT “A.”
CONTAINING 7,240 SQUARE FEET, MORE OR LESS.

SUBJECT TO ALL RIGHTS-OF-WAY AND EASEMENTS OF RECORD.

ATTACHED HERETO AND MADE A PART HEREOF IS A PLAT ENTITLED EXHIBIT “B.”

THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION IN CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYORS’ ACT.
_________________________________
KEVIN J. GENASCI, P.L.S. 8660
OCTOBER 22, 2025 PRELIMINARY
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N0°06'40"W 8.00'
N89°53'02"E 47.22'
N0°40'11"W 410.26'
S87°39'55"W 258.54'
S89°53'20"W 66.18'
JOB NO.

DRAWN
DESIGN
DATE
22020
KJG
10/22/2025
SHEET
SCALE:
1 AS SHOWN
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CIVIL STRUCTURAL

LANDSCAPE ARCHITECTURE SURVEYING

PLANNING

ATHLETIC FACILITY DESIGN GEOTECHNICAL SRS
80'
SCALE: 1"=80'
0' 40'
LEGEND

DOC DOCUMENT
I.N. INSTRUMENT NUMBER, S.C.R.

M BOOK & PAGE OF MAPS, S.C.R.

P.O.B. POINT OF BEGINNING
P.O.C. POINT OF COMMENCEMENT
P.O.T. POINT OF TERMINATION
S.C.R. STANISLAUS COUNTY RECORDS
S.F. SQUARE FEET

EXHIBIT B
PLAT
1 CLAUS RD
50' 50'
P.O.C. (SE CORNER OF
LOT A, 43-M-39, S.C.R.)
LOT A
43-M-39, S.C.R.

P.O.B.

P.O.T.

PROPOSED
10' WIDE

EASEMENT
7,240 S.F.±
10'

BIKE PATH

RIGHT-OF-WAY
PER 39-M-44, S.C.R.

BIKE PATH

RIGHT-OF-WAY
PER 43-M-39, S.C.R.

PRIVATE IRRIGATION
EASEMENT PER I.N. 00-95721,
S.C.R.

PRELIMINARY
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

February 24, 2026
Date: February 4, 2026
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Toby Wells, Director of Engineering Services Department / City Engineer SUBJECT: Additional Payment to Pacific Gas & Electric for Relocation of Gas Line Infrastructure for the State Route 132 Phase 1 Project
CONTACT: Toby Wells, Director of Engineering Services / City Engineer [email protected], 209-571-5542
DESCRIPTION:

Consider approving an additional payment of $70,150 for a total amount not to exceed $350,872 to Pacific Gas & Electric for Relocation of Gas Line Infrastructure for the State Route 132 Phase 1 Project. (Funding Source: Capital Facility Fees)
STRATEGIC PLAN ELEMENT:

The recommended action supports the City’s 2025-2026 Strategic Plan Initiatives, Goal D:

Provide safe, efficient, and reliable infrastructure through proactive community investment, maintenance, and sustainability efforts.

BACKGROUND:

SR-132 is an east-west highway that extends from I-580 in the Central Valley, south of the City of Tracy, to SR-49 in the foothills of the Sierra Mountains, terminating in the town of Coulterville.

SR-132 is a vital east-west link through the Central Valley, serving local traffic from these communities and providing for regional traffic between the Bay Area and the mountains for the movement of traffic, goods, and services and providing access to the recreational areas east of Modesto via SR-49.

The purpose of the new SR-132 segment is to improve regional and interregional circulation, relieve traffic congestion along existing SR-132, and enhance safety and operations for the existing and proposed transportation network.

Phase 1 of the Project is approximately four miles in length and allows for construction of the ultimate multi-lane freeway in the future. This phase replaced the existing 2-lane highway segment of SR-132 along Maze Boulevard from SR 99 to Dakota Avenue. The City is the lead agency on behalf of the region and is primarily responsible for the implementation of Phase 1 of the Project. A construction contract was awarded to Bay Cities Paving and Grading (Bay Cities) #10..
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City Council, February 24, 2026
Additional Payment to Pacific Gas & Electric for Relocation of Gas Line Infrastructure for the State Route 132 Phase 1 Project

Page 2 of 3 ends

on September 24, 2019, per Resolution 2019-439. Construction began in December of 2019 and was accepted as complete in June 2025 per Resolution 2025-226.

DISCUSSION:

Relocation of the PG&E gas line facilities was required so that improvements needed for the Project could be constructed. Several existing PG&E gas lines conflicted with the proposed improvements and were required to be relocated. Conflicts and locations were:
 Rosemore Avenue at Kansas Avenue - Cap the existing line during bridge construction and then install approximately 190 lineal feet of 3-inch gas line. Line will be encased in a 12-inch steel casing within the bridge structure.  Kansas Avenue at Mercy Avenue - Relocate approximately 200 lineal feet of existing 4-inch gas line. Relocation is necessary so that the City Utility Department’s existing 54-inch sanitary sewer line can be reconstructed.  Franklin Street (Kansas Avenue Extension) - Abandon approximately 435 lineal feet of existing gas line. Existing 3-inch steel gas line will be capped in place. This abandonment is required to meet Caltrans standards, which require that the existing right of way be cleared of utilities prior to construction of the bridge overcrossing of the State Route 99 Freeway.
 Shirley Court at Elm Avenue - Existing 3-inch gas line conflicts with the proposed construction of the relocated MID Renna line. The gas line must be lowered so that the new irrigation line can be constructed. Irrigation lines are controlled by gravity; therefore, the gas line must be lowered.

The cost to design and install this work was originally estimated at $561,444. This work is codified in State Utility Agreement 2320.6 as attached herein. This agreement specifies that the cost for this work be split between the City and PG&E at a 50/50 percentage rate. The City’s share per the Agreement was $280,722 and was authorized per Resolution 2020-93 on February 25, 2020.

During construction of the SR-132 Project, the PG&E relocation work encountered additional unforeseen circumstances including conflicts with sewer and storm drain facilities and additional paving requirements that lead to increased costs. Under the terms of the existing Utility Agreement, increases up to 25% above the original estimate can be made without triggering an amendment to the existing agreement.

After a thorough review of the documentation and negotiations with PG&E staff and legal counsel, Staff recommends the authorization of an additional $70,150 for PG&E infrastructure relocations for a total not to exceed $350,872. To settle the final payment, PG&E has requested the final payment be issued as a joint payment through PG&E’s legal counsel Urrabazo Law, P.C. pursuant to the attached letter.

FISCAL IMPACT:

The Project is supported by a complex matrix of funding elements including a combination of local, Regional Measure L, State, and Federal sources; each with a variety of requirements and constraints. Funding for the City’s share of the additional work of $70,150 for a total not to exceed $350,872 is available in the project account CIP #101119 (Capital Facility Fees).

COMMITTEE RECOMMENDATION:
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City Council, February 24, 2026
Additional Payment to Pacific Gas & Electric for Relocation of Gas Line Infrastructure for the State Route 132 Phase 1 Project

Page 3 of 3 ends

On February 2, 2026, the Economic Development Committee considered the item and recommended forwarding to Council for approval.

CEQA/NEPA REQUIREMENTS:

Caltrans has completed California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) review of the Project with approval of the document as part of the PA&ED Phase on March 9, 2018.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving an additional payment of $70,150 for a total amount not to exceed $350,872 to Pacific Gas & Electric for Relocation of Gas Line Infrastructure for the State Route 132 Phase 1 Project.

Approved by:
_________________________________________
Toby Wells, Director of Engineering Services/
City Engineer
_________________________________________
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Utility Agreement with PG&E

3. Payment letter
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2/24/2026/ESD/TWells 1 2026-

MODESTO CITY COUNCIL
RESOLUTION NO. 2026-XX
RESOLUTION APPROVING AN ADDITIONAL PAYMENT OF $70,150 FOR A TOTAL AMOUNT NOT TO EXCEED $350,872 TO PACIFIC GAS & ELECTRIC

FOR RELOCATION OF GAS LINE INFRASTRUCTURE FOR THE STATE ROUTE 132 PHASE 1 PROJECT
WHEREAS, the State Route 132 West Freeway Express Project is approximately four miles in length and allows for construction of the ultimate multi-lane freeway in the future; and
WHEREAS, Phase 1 replaced the existing 2-lane highway segment of SR-132 along Maze Boulevard from SR 99 to Dakota Avenue; and
WHEREAS, the City is the lead agency on behalf of the region and is primarily responsible for the implementation of Phase 1 of the Project; and WHEREAS, a construction contract was awarded to Bay Cities Paving and Grading (Bay Cities) on September 24, 2019 per Resolution 2019-439; and WHEREAS, construction began in December of 2019 and was accepted as complete in June 2025 per Resolution 2025-226; and
WHEREAS, relocation of the PG&E gas line facilities was required so that improvements needed for the Project could be constructed; and WHEREAS, several existing PG&E gas lines conflicted with the proposed improvements and were required to be relocated; and
WHEREAS, the cost to design and installation for this work was originally estimated at $561,444; and
WHEREAS, this agreement specifies that the cost for this work be split between the City and PG&E at a 50/50 percentage rate; and
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2/24/2026/ESD/TWells 2 2026-
WHEREAS, the City’s share per the Agreement was $280,722 and was authorized per Resolution 2020-93 on February 25, 2020; and
WHEREAS, during construction of the SR-132 Project, the PG&E relocation work encountered additional unforeseen circumstances including conflicts with sewer and storm drain facilities and additional paving requirements that lead to increased costs; and WHEREAS, under the terms of the existing Utility Agreement, increases up to 25% above the original estimate can be made without triggering an amendment to the existing agreement; and
WHEREAS, after a thorough review of the documentation and negotiations with PG&E staff and legal counsel, Staff recommends the authorization of an additional $70,150 for PG&E infrastructure relocations for a total not to exceed $350,872; and WHEREAS, to settle the final payment, PG&E has requested the final payment be issued as a joint payment through PG&E’s legal counsel Urrabazo Law, P.C.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Modesto that it hereby approves an additional payment of $70,150 for a total amount not to exceed of $350,872 to Pacific Gas & Electric for Relocation of Gas Line Infrastructure for the State Route 132 Phase 1 Project.

BE IT FURTHER RESOLVED the City Manager or authorized designee is authorized to issue joint payment to Pacific Gas and Electric Company and Urrabazo Law, P.C. and to take all other actions necessary to carry out the purpose and intent of this Resolution.
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2/24/2026/ESD/TWells 3 2026-
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 24th day of February, 2026, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: ____________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ______________________________________
JOSE M. SANCHEZ, City Attorney
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Law

February 10, 2026
Toby Wells
Engineering Services Department
Director/City Engineer
City of Modesto
[email protected]
Re: Progress/Final Billing - SR 132 Relocation Project PM 35056871 (BD 7950225 and BD 8164444)
Dear Mr. Wells:

In the spirit of cooperation and in an attempt to resolve the billing dispute related to the construction of the SR-132 Project in Modesto, PG&E will accept an additional payment of $70,150.00 for PG&E infrastructure relocations for a total amount of $350,872.

Please have the check made out to “Urrabazo Law, P.C. and Pacific Gas and Electric Company” and sent to Urrabazo Law, P.C. at 2029 Century Park East, Suite 400 Los Angeles, CA 90067.

Thank you for your cooperation in this matter.

Sincerely,
Pacific Gas and Electric Company
By:

Elliott Seals
Chief Counsel
[email protected]
628-502-0047
cc: Donald Urrabazo ([email protected])
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

February 24, 2026
Date: January 27, 2026
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: DeAnna Christensen, Director of Finance
SUBJECT: Shredding Services Agreement
CONTACT: Dianne Love, Purchasing Manager, [email protected], 209-571-5164 DESCRIPTION:

Consider an Agreement for the furnishing of City-Wide Shredding Services to Pacific Storage Company, Modesto, CA for a total amount not to exceed $165,000 over five (5) years. (Funding Source: Various Funds)
STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2025-2026 Strategic Plan focus of Governance and Service Delivery under Goal H: Achieve Long-Term Financial Sustainability.

BACKGROUND:

City departments of the City of Modesto possess a variety of information material that requires secure destruction. The specific information material and the schedule of destruction may be defined by rules or regulations or may be as determined by the City of Modesto Records of Retention policy. The informational material may contain sensitive, customer, employee and other confidential information which require these documents to be destroyed through a secured destruction process.

On January 14, 2021, under Resolution 2021-06, the City Council approved the Award of Bid and Agreement for furnishing of City-Wide Shredding Services to Pacific Storage Company, Modesto, CA, for a two-year agreement with three (3) one-year extension options, for an annual estimated cost of $22,000 and a total amount not to exceed $110,000 over five years.

On March 25, 2024, the City Manager approved First Amendment with Pacific Storage Company due to price rate increase through the remaining term of the Agreement. No price increases had been requested prior to this Amendment. This Amendment did not increase the amount approved by Council.
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City Council, February 24, 2026
Shredding Services Agreement

Page 2 of 4 ends

DISCUSSION:

On March 4, 2025, the City Manager authorized the Purchasing Manager to solicit the procurement for City-Wide Shredding Services. On May 16, 2025, the Purchasing Division issued Invitation for Bids (IFB)-00010 for Shredding Services on the City’s OpenGov public bidding website under various commodity codes1. Bids were formally opened by the City Clerk on July 15, 2025. Three (3) bidders choose to respond. As part of the review of the bids, City staff determined additional clarification was needed on the pricing schedule due to the variance in pricing from the prospective bidders. City staff determined to reject the bids and revised the bid specification which included revised the pricing schedule.

On September 24, 2025, the Purchasing Division reissued IFB-00010RFB for Shredding Services on the City’s OpenGov public bidding website. 465 Prospective bidders were notified online which included four (4) local vendors and via email of the bid opportunity. 30 companies downloaded the IFB document from OpenGov.

On November 4, 2025, bids were formally opened in the City Clerk’s office and broadcast via Microsoft Teams Livestream. Three (3) chose to respond, there was one (1) local bid received.

Based on providing the lowest responsive and responsible bid, City staff recommended to award the Shredding Services to Pacific Storage, Modesto, CA for two (2) year agreement with three (3) one-year extension options for a total estimated annual cost not to exceed $28,000, and $140,000.

Modesto Municipal Section 8-3.203 requires all purchases, which meet or exceed $100,000 for material, equipment or contractual services to be formally bid. Based on providing the lowest responsive and responsible bid which conforms to the Modesto Municipal Code, 8-3.203 City staff recommends the award of bid for City-wide Shredding Services to Pacific Storage Company, Modesto, CA.

FISCAL IMPACT:

Sufficient funds are budgeted in Fiscal Year 2025-26 and will be budgeted for future years through the term of this Agreement, to cover the cost for this service. Below is the spending history with the current agreement with Pacific Storage Company.

Agreement Period Amount
Year 1 $ 16,206
Year 2 $ 19,893
Year 3 $ 20,060
Year 4 $ 18,447
Year 5 $ 19,980
Grand Total $ 94,586
Below is the breakdown of the Proposed new Agreement and Funding Source funding the five (5) year Agreement. The overall agreement total was calculated by forecasting CPI percentage increases based on an average of the CPI index over the last twelve (12) months. City staff project annual increases based on this estimated forecast. Annual increases will be calculated using the current CPI index at the time of the requested increase. As part of the new 1 92050- Shredding Services, Computer Components, and Peripherals, 92051-Shredding Services, Computer Components, and Peripherals, 96227- Document Shredding Services
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City Council, February 24, 2026
Shredding Services Agreement

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agreement, shredding services will be provided to address Department of Justice (DOJ) eWaste requirements for disposing of public safety drives. The Purchasing Division has verified this supplier meets all of the DOJ mandated requirements. The estimated cost will average about $5,000 annually.

Fund Name Five (5) Year Amount
Capital Improvement Services $ 1,275
Employee Benefits Administration Fund $ 1,871
Fleet Fund $ 2,228
General Fund $ 88,706
Green Waste Fund $ 515
Housing Urban Development $ 5,132
Information Technology Fund $ 25,347
Infrastructure Financing Program Administration $ 2,785 Insurance Administration Fund $ 2,352
Surface Transportation Fund $ 1,935
Wastewater Fund $ 19,804
Water Fund $ 13,050
Grand Total $ 165,000
COMMITTEE RECOMMENDATION:

This item was presented to the Finance Committee on January 26, 2026, and the Committee recommended forwarding the item to Council for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Award of Bid and Agreement for City-Wide Shredding Services to Pacific Storage Company, Modesto, CA for a two (2) year agreement with three (3) one-year extension options, for an estimated annual amount of $33,000 and a total amount not to exceed $165,000 over five (5) years; and authorizing the City Manager or his designee, to execute the Agreement.

Approved by:

DeAnna Christensen, Director of Finance
Joseph P. Lopez, City Manager
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City Council, February 24, 2026
Shredding Services Agreement

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Attachments:

1. Resolution

2. Agreement

3. Exhibit B – Pacific Storage Bid

4. Exhibit C – Invitation for Bid – Shredding Services

5. Exhibit D – Insurance

6. Exhibit E - Pricing

7. Cost Abstract
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02/24/2026/FIN/DLove/Item X 1 2026-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2026-

RESOLUTION APPROVING THE AWARD OF BID AND AGREEMENT FOR

CITY-WIDE SHREDDING SERVICES TO PACIFIC STORAGE COMPANY, MODESTO, CA FOR A TWO (2) YEAR AGREEMENT WITH THREE (3) ONEYEAR EXTENSION OPTIONS, FOR AN ESTIMATED ANNUAL AMOUNT OF $33,000, AND A TOTAL AMOUNT NOT TO EXCEED $165,000 OVER FIVE (5) YEARS; AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO

EXECUTE THE AGREEMENT
WHEREAS, City departments of the City of Modesto possess a variety of information material that requires secure destruction; and WHEREAS, the specific information material and the schedule of destruction may be defined by rules or regulations or may be as determined by the City of Modesto Records of Retention policy; and
WHEREAS, the informational material may contain sensitive, customer, employee and other confidential information which require these documents to be destroyed through a secured destruction process; and
WHEREAS, on March 4, 2025, the City Manager authorized the Purchasing Manager to solicit the procurement for City-Wide Shredding Services; and WHEREAS, on May 16, 2025, the Purchasing Division issued Invitation for Bids (IFB)-00010 for the Shredding Services on the City’s OpenGov public bidding website under various commodity codes; and
WHEREAS, bids were formally opened by the City Clerk on July 15, 2025; and WHEREAS, three (3) bids choose to respond and as part of the review of the bids, City staff determined additional clarification was needed on the pricing schedule due to the variance in pricing from the prospective bidders; and #11..
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02/24/2026/FIN/DLove/Item X 2 2026-XX
WHEREAS, City staff determined to reject the bids and revised the bid specification which included revised the pricing schedule; and WHEREAS, on September 24, 2025, the Purchasing Division reissued IFB00010RFB for Shredding Services on the City’s OpenGov public bidding website; and WHEREAS, 465 Prospective bidders were notified online which included four (4) local vendors and via email of the bid opportunity and 30 companies downloaded the IFB document from OpenGov; and
WHEREAS, on November 4, 2025, bids were formally opened in the City Clerk’s office and broadcast via Microsoft Teams Livestream; and WHEREAS, three (3) chose to respond, there was one (1) local bid received and based on providing the lowest responsive and responsible bid, City staff recommended to award Shredding Services to Pacific Storage, Modesto, CA for two (2) year agreement with three (3) one-year extension options for a total estimated annual cost not to exceed $33,000, and $165,000; and
WHEREAS, Modesto Municipal Section 8-3.203 requires all purchases, which meet or exceed $100,000 for material, equipment or contractual services to be formally bid; and
WHEREAS, based on providing the lowest responsive and responsible bid which conforms to the Modesto Municipal Code, 8-3.203 City staff recommends the award of bid for City-wide Shredding Services to Pacific Storage Company, Modesto, CA.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the Award of Bid and Agreement for City-Wide Shredding Services to Pacific Storage Company, Modesto, CA for two (2) year agreement with #11..
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02/24/2026/FIN/DLove/Item X 3 2026-XX
three (3) one-year extension options, for an estimated annual amount of $33,000 and a total amount not to exceed $165,000 over five (5) years. #11..
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02/24/2026/FIN/DLove/Item X 4 2026-XX
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 24th day of February, 2026, by Councilmember _____, who moved its adoption, which motion being duly seconded by Councilmember _____, was was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _____________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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1 ANNUAL AGREEMENT FOR
SHREDDING SERVICES – AGREEMENT #296254
This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this _______ day of ________________, 2026, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and Pacific Storage Company, a California c corporation, hereinafter called CONTRACTOR.

W I T N E S E T H:

WHEREAS, the Modesto City Council adopted Resolution No. 2026 - ______ authorizing the Award of Bid and agreement for Shredding Services to CONTRACTOR, attached hereto as Exhibit “A” and made a part hereof, and
WHEREAS, the CONTRACTOR provided a responsive and responsible submittal that best meets the CITY needs, attached hereto as Exhibit “B” and made a part hereof, and WHEREAS, the CITY and CONTRACTOR shall enter into an agreement for Shredding Services as described in IFB-00010RB, attached hereto as Exhibit “C” and made a part hereof (hereinafter called IFB).

NOW, THEREFORE, the parties hereto mutually agree as follows:

1. THE WORK:

A. CONTRACTOR shall furnish all labor, materials, equipment, fuel, tools, licenses, and insurance necessary to perform and complete the required work as specified in Exhibit “B”, and in strict accordance with the conditions of the complete AGREEMENT.

B. CONTRACTOR shall do and perform the work contemplated hereby in a good workmanlike manner under the direction of and to the satisfaction of the CITY Representative. #11..
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2 C. CONTRACTOR shall maintain proper insurance with the CITY for the duration of the AGREEMENT.

D. CONTRACTOR shall maintain a CITY business license for the duration of the AGREEMENT.

E. CONTRACTOR shall furnish said services at the following AGREEMENT rates for an estimated annual amount of $33,000. The total amount paid by CITY to CONTRACTOR over the full term of the AGREEMENT shall not exceed $165,000. Unless the services provided are for a lump sum or flat fee, fees for work performed by CONTRACTOR on an hourly basis shall not exceed the amounts shown on Bid attached hereto as Exhibit "B".

F. The AGREEMENT pricing is attached hereto as Exhibit "E". Pricing during AGREEMENT Year one and two shall be as set forth in Exhibit "E", attached hereto and made a part hereof by this reference.

2. CITY REPRESENTATIVE:

CITY Representative is: Carol Wattle, [email protected] Purchasing Representative: Carol Wattle, [email protected] The CITY Representative is not authorized to commit the CITY to changes in specifications, requirements, or scope of work, changes in price(s), period of performance or delivery date(s) or method of shipment. Changes of a contractual or business nature shall be effective only by written change to the AGREEMENT, issued by the City of Modesto, Purchasing Division.

3. CONTRACTOR CONTACT:

Archie Strauman
(209) 320-6619
[email protected]

4. TERM OF AGREEMENT:

The term of the AGREEMENT shall be for a period of two (2) years, with three (3) one-year extension options at the sole discretion of CITY, for a total of up to five (5) years.

Year 1: MARCH 01, 2026 through FEBRUARY 28, 2027
Year 2: MARCH 01, 2027 through FEBRUARY 29, 2028
Year 3: MARCH 01, 2028 through FEBRUARY 28, 2029
Year 4: MARCH 01, 2029 through FEBRUARY 28 2030
Year 5: MARCH 01, 2030 through FEBRUARY 28, 2031
Price increases for any subsequent AGREEMENT years following the second year shall not exceed the percentage change in the Consumer Price Index (CPI) for West Urban Area in any one AGREEMENT year and shall be negotiated through the Purchasing Division. Requests for price increases shall be #11..
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3 submitted by CONTRACTOR in writing, ninety (90) days prior to the annual anniversary date of the AGREEMENT to be effective for the subsequent year.

Price adjustments for diesel fuel fluctuations may be considered. Thirty (30) day written notice is required for consideration. Any price adjustment shall be negotiated through the Purchasing Division and approved at the sole discretion of the CITY.

The index used to determine price adjustments on diesel fuel shall come from the Energy Information Administration Website: HTTPS://WWW.EIA.GOV/PETROLEUM/GASDIESEL/, California data.

5. INSURANCE REQUIREMENTS:

During the term of this AGREEMENT, CONTRACTOR shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached Exhibit (D) to this AGREEMENT and shall otherwise comply with the other provisions of Exhibit (D) to this AGREEMENT. The city utilizes a software program “PINS Advantage” where vendor is responsible for uploading and maintaining updated insurance.

6. PAYMENT:

CONTRACTOR shall invoice CITY not less than once per month based on the cost for services performed and reimbursable costs incurred prior to the invoice date. All invoices shall be paid in full the following payment terms within thirty days after completion and acceptance of the Services by the CITY, and receipt of a properly prepared invoice, CITY will pay CONTRACTOR by Net 30 terms via CITY's ePay Program.

The CITY is exempt from payment of Federal Excise Tax, and all invoices shall be exclusive of such excise tax.

Invoice to: City of Modesto
Attn: Accounts Payable
P.O. Box 642
Modesto, CA 95353
Email to: [email protected]
At a minimum, invoices shall state the following:
 This AGREEMENT number 296254
 CITY department/division name and address
 Billing period
 Service hours worked day and week
 Unit price, extended price, sales tax and total

7. INDEMNITY:

The CONTRACTOR shall hold the CITY, its agents, officials, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, #11..
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4 judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of CONTRACTOR, or its agents, officials, officers, employees, or volunteers relating to or during the performance of its obligations under this AGREEMENT, except for claims arising from the willful or active negligence of the City. CONTRACTOR’s obligation to defend, indemnify, and hold the CITY, its agents, officials, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this AGREEMENT for CONTRACTOR to procure and maintain a policy of insurance.

8. VENUE & GOVERNING LAW:

Venue for any dispute or claim arising or related to this AGREEMENT its performance, breach, or interpretation (including issues about its validity or enforceability), shall be exclusively in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California.

This AGREEMENT shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, without giving effect to its conflicts of laws provisions or principles.

9. ATTORNEY'S FEES:

If a party to this AGREEMENT brings any action, including an action for declaratory relief, to enforce or interpret the provision of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10. COMMENCEMENT AND COMPLETION OF THE WORK:

The work contemplated herein shall be commenced as immediately after the agreement administrator receives and has on file:

A. Proofs of insurance (approved by CITY Risk Manager); and B. Resolution No.2026 - _______;
C. CONTRACTOR Bid submittal;
D. IFB-00010RB;
E. Contractor’s City of Modesto business license

11. TERMINATION OF SERVICES:

Termination for Default: In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the nonperformance. Within 10 days after receipt of notification, the breaching party shall correct any nonperformance to the reasonable satisfaction of the non-breaching party, or such other time as may be identified in the notice. Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.
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5 Termination by City for Convenience: The City may also terminate this AGREEMENT the Contractor's performance under the Agreement, either in whole or in part, at its own discretion and without cause.

Post-Termination Procedure
Upon receipt of a written notice of termination pursuant to either of the foregoing paragraphs, the CONTRACTOR shall:

A. Cease its work as directed in the notice of termination as of the termination date and see to it that its employees, subcontractors and agents are notified of such termination and act as specified in the notice of termination;
B. Terminate all orders and subcontracts except as necessary to complete any portion of the SERVICES that are not terminated;
C. If directed in writing by the CITY to do so, assign all right, title and interest in subcontracts and materials in progress to CITY, in which case the CITY will have the right at its discretion to settle, or pay any or all claims arising out of the termination of such, but in no event shall recovery by any CONTRACTOR or subcontractor include lost profits for portions of the SERVICES not completed or undertaken, including materials not delivered; D. Deliver or otherwise make available to the CITY all data, drawings, specifications, reports, estimates, summaries and such other information and material as may have been accumulated by the CONTRACTOR in performing the SERVICES whether completed or in process; E. Settle outstanding liabilities and claims, subject to the approval of CITY; F. Complete performance of such part of the SERVICES as has not been terminated; G. Take such other actions as may be necessary, or as may be directed by the CITY for the protection and preservation of the SERVICES and/or property related to the SERVICES; H. If CITY so requests, and at CITY's cost, CONTRACTOR shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONTRACTOR’s work on the SERVICES.

I. CONTRACTOR understands and agrees that CITY may, in CITY’s sole discretion, refuse to pay CONTRACTOR for that portion of CONTRACTOR's SERVICES which were performed by CONTRACTOR on the project prior to the termination date and which remain unacceptable and/or not useful to CONTRACTOR as of the termination date.

J. CITY will pay CONTRACTOR for SERVICES actually completed prior to the receipt of the termination notice or otherwise completed in accordance with the notice of termination. The final payment to the CONTRACTOR after termination for convenience shall be limited to amounts due and owing under the AGREEMENT at time of termination, including the following:

K. The cost of settling and paying valid claims arising out of the termination of the SERVICES such as subcontractor agreements or contracts for materials; #11..
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6 L. The AGREEMENT price allocable to the portion of the SERVICES properly performed or goods supplied to the work site by the CONTRACTOR as of the date of termination, as determined in accordance with the notice of termination, reduced by any sums previously paid to the CONTRACTOR for such SERVICES.

12. COMPLIANCE WITH ALL LAWS:

CONTRACTOR hereby agrees that CONTRACTOR and its subcontractors, if any, in the performance of the SERVICES described herein, will comply with all federal, state, county and municipal laws, rules and regulations which may be applicable to the work herein contracted for, whether now in existence or hereafter adopted.

13. FAILURE TO PERFORM SATISFACTORY WORK:

It is agreed and understood that if the CONTRACTOR fails to perform the SERVICES as specified herein, CITY's representative may:

A. Consent to accept such unsatisfactory service with an appropriate adjustment in contract price, based on established cost factors,
B. Have such required work done by CITY forces or otherwise, and charge the cost thereof to the CONTRACTOR, or
C. Recommend termination of AGREEMENT between said the CONTRACTOR and the City of Modesto.

Those discrepancies and deficiencies in the SERVICES that remain uncorrected after the date set for correction may be the necessary justification for a billing adjustment in the month following the occurrence. Unless otherwise negotiated, billing adjustments for this incomplete or uncorrected work shall be permanent retention of 100% of the estimated monthly cost for the SERVICES not corrected or completed.

14. ASSIGNMENT OF RIGHTS:

The CONTRACTOR offers and agrees, and will require all subcontractors and suppliers to agree, to assign to the CITY all rights, title, and interest in and to all causes of action it and they may have under Section 4 of the Clayton Act (15 United States code, Section 15) or under the Cartwright Act (Business and Professions Code, Section 16700 et seq.), arising from the acquisition of goods, services, or materials pursuant to this AGREEMENT or any allowed subcontract. The assignment made by CONTRACTOR and all assignments made by subcontractors and suppliers shall be made and become effective at the time the CITY makes final payment to The CONTRACTOR, without further acknowledgment by the parties (Government Code, Sections 4550-4554).

15. CITY PROCESS/PROCEDURE APPROVALS:

CITY approval of any process or procedure shall not relieve CONTRACTOR of its responsibility to furnish the required SERVICES meeting all specifications contained herein. #11..
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7 16. CONTRACTOR'S RESPONSIBILITY FOR DAMAGES:

If CONTRACTOR damages any property belonging to the CITY or a third party, the CONTRACTOR will be required to make repairs immediately, at CONTRACTOR’s sole cost and expense, to the satisfaction of the CITY. In the event that CONTRACTOR fails to perform the necessary repairs, the CITY may either retain from the money due to CONTRACTOR an amount sufficient to repair the damage or perform the repairs and send an invoice to the CONTRACTOR for such costs, which shall be paid within thirty (30) days.

17. NOTICES:

Any notice, payment or instrument required or permitted by this AGREEMENT to be given or delivered to either party shall be deemed to have been received when personally delivered, or one calendar week following deposit of the same in any United States Post Office, registered or certified mail, postage prepaid, addressed as follows:

CONTRACTOR: Pacific Storage Company
Attention: Cara VanDeGrift
3439 Brookside Rd, Suite 206
Stockton, CA 95201
(209) 320-6619
[email protected]
CITY: City of Modesto
Purchasing Division
Attention: Carol Wattle
P.O. Box 642
Modesto, CA 95353
(209) 577-5405 [email protected]
Each party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

18. SIGNATORY(IES) FOR CONTRACTOR:

Each signatory for CONTRACTOR below warrants and represents that it is legally competent to, and has full authority to, execute the AGREEMENT.

19. QUANTITIES:

No minimum or maximum is guaranteed or implied.

20. FUNDING:

All annual extensions are based upon continuous funding for that purpose by the City Council. Failure to fund any annual extension shall result in an immediate termination of the AGREEMENT without redress. #11..
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8 21. OTHER GOVERNMENT/PUBLICLY FUNDED AGENCIES:

If mutually agreeable to all parties, the issuance of any resultant contract/purchase order referencing these specifications and modified by mutual agreement between all parties may be extended to other government or publicly funded agencies. It shall be understood that all terms and conditions as specified herein shall apply.

22. NON-DISCRIMINATION:

A. During the performance of this AGREEMENT, CONTRACTOR and any allowed subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, color, ancestry, religion, sex, national origin, marital status, age, medical condition (cancer related), physical handicap (including AIDS), sexual orientation, or any other basis prohibited by Federal or California law. Equal employment opportunity extends, but is not limited to recruitment, compensation, benefits, layoff, termination, and all other conditions of employment.

The CONTRACTOR and any allowed subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. The CONTRACTOR and any allowed subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated thereunder (California Administrative Code, Title 2, and Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12900, set forth in Chapter 5 of Division 4 of Title 2 of the California Administrative Code are incorporated into this contract by reference and made a part hereof as if set forth in full.

B. The CONTRACTOR and any allowed subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

C. The CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in any allowed subcontracts to perform SERVICES.

D. The CONTRACTOR shall permit access by representatives of the Department of Fair Employment and Housing and the CITY upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, other sources of information and its facilities as said Department or CITY shall require to ascertain compliance with this AGREEMENT.

E. By executing this AGREEMENT, CONTRACTOR certifies that it shall follow and be in compliance with the Americans with Disabilities Act of 1990, the applicable administrative requirements promulgated in response thereto, and any other applicable Federal laws and regulations relating to handicap discrimination and participation and will continue to do so for at least the duration of the AGREEMENT and any extensions thereof. #11..
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9 23. CONTRACTOR LICENSES & PERMITS:

CONTRACTOR warrants and represents that it possesses and shall maintain all licenses and shall secure and maintain all necessary permits necessary to perform the SERVICES.

24. RECORDS:

All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that CONTRACTOR prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the CITY. CONTRACTOR hereby agrees to deliver those documents to the CITY upon termination of the AGREEMENT, and the CITY may use, reuse or otherwise dispose of the documents without CONTRACTOR’s permission. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this AGREEMENT are prepared specifically for the City and are not necessarily suitable for any future or other use.

25. FACILITIES AND EQUIPMENT:

Except as set forth herein, CONTRACTOR shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this AGREEMENT. CITY shall make available to CONTRACTOR only the facilities and equipment listed in EXHIBIT “A” and “B”, and only under the terms and conditions set forth herein.

26. INDEPENDENT CONTRACTOR; NOT AGENT:

At all times during the term of this AGREEMENT, CONTRACTOR shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR’s services rendered pursuant to this AGREEMENT. Except as City may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this AGREEMENT to bind City to any obligation whatsoever.

27. DRUG FREE WORKPLACE:

CONTRACTOR certifies that it is following and in compliance with Sections 8350 8355 of Chapter 5.5 of the Government Code, Drug Free Workplace Act whereby each person or organization awarded a contract/purchase order or grant for the procurement of any property or service from any state agency (city) shall certify to the contracting or granting agency that it will provide a drug free workplace.

28. ASSIGNMENT:

Neither this AGREEMENT nor any SERVICES hereunder shall be subcontracted or assigned by CONTRACTOR without the prior written consent of the CITY in each and every instance. #11..
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10 29. WAIVER:

The waiver by any party to this AGREEMENT of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

30. HEADINGS NOT CONTROLLING:

Headings used in the Agreement are for reference purposes only and shall not be considered in construing this AGREEMENT.

31. MISCELLANEOUS:

Time is of the essence in CONTRACTOR’s performance under each provision of this AGREEMENT.

32. ENTIRE AGREEMENT:

This Agreement and its exhibits contain the entire understanding between CONTRACTOR and CITY.

Additional or new terms contained in this AGREEMENT which vary from CONTRACTOR’S bid are controlling and are deemed accepted by CONTRACTOR by performance of any SERVICES or other commencement of performance hereunder. The terms and conditions of the IFB, attached hereto as Exhibit B, are incorporated herein. In the event of a conflict between the IFB and this AGREEMENT, this AGREEMENT shall control. All previous bids, offers and communications related to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver or exception to any of the terms, conditions, and provisions of this AGREEMENT shall be considered valid unless specifically agreed to in writing by the parties.

33. PARTIAL INVALIDITY:

If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this Agreement by its City Manager and attested by its City Clerk under authority of Resolution No. 2026-_______, adopted by the Council of the City of Modesto on the 24th day of February, 2026, and Pacific Storage Company has caused this Agreement to be duly executed. #11..
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City of Modesto, CA
Finance
DeAnna Christensen, Director of Finance
PO BOX 642, Modesto, CA 95353
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
RESPONSE DEADLINE: November 4, 2025 at 11:00 am
Report Generated: Saturday, December 20, 2025
Pacific Storage Company Response

CONTACT INFORMATION
Company:

Pacific Storage Company
Email:
[email protected]
Contact:

Cara VanDeGrift
Address:
3439 Brookside Rd
Suite 206
STOCKTON, CA 95201
Phone:
(800) 685-9034
Website:
www.pacificstorage.com
Submission Date:

Nov 3, 2025 10:53 AM (Pacific Time)
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 2 ends

ADDENDA CONFIRMATION
No addenda issued

QUESTIONNAIRE

1. Acknowledgements
IFB ACKNOWLEDGEMENT*
Pass
The Bidder submitting acknowledges receipt of the referenced IFB and/or Addenda and offers and agrees to provide the articles and/or services specified on behalf of the Bidder indicated in Bidder’s Bid Forms provided by the City, attached hereto and made a part hereof, this includes any forms for the pricing proposed on the Pricing Schedule.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
PREPARATION OF BIDS*
Pass
Bidder acknowledges that they have quoted price as specified in Bid. No alterations or changes of any kind shall be permitted to the Pricing Schedule as provided. Responses that do not comply shall be subject to rejection in total.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
TAXES AND FREIGHT CHARGES*
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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Bidder acknowledges that:

A. Unless otherwise required and specified in the IFB, the prices quoted herein do not include Sales, Use or other taxes.

B. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the Bid.

C. Amount paid for transportation of property to the City is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping paper shows the consignee as one (1) of the City; as such papers may be accepted by the carrier as proof of the exempt character of the shipment.

D. Articles sold to the City are exempt from certain Federal excise taxes. The City will furnish an exemption certificate.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
AWARD*
Pass
Bidder Acknowledges that:

A. Unless otherwise specified by the Bidder or the IFB gives notice of an all-or-none award, the City may accept any item or group of items of any Bid.

B. Bids are subject to acceptance by the City at any time within 45 days of opening, unless otherwise specified in the IFB. A Bidder shall not change its bid if accepted within such time.

C. A valid, agreement based on the sample agreement attached to the IFB and the submitted bid shall be provided, or otherwise furnished, to the successful Bidder within the time for acceptance specified, and such agreement shall be a binding agreement without further action by either party. The agreement shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

By checking the "please confirm" box below, you acknowledge the above statement. #11..
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 4 ends

Confirmed
PATENT INDEMNITY*
Pass
Bidder Acknowledges:

Bidders who do business with the City shall hold the City, its officers, agents and employees, harmless from liability of any nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or un-patented invention, article or appliance furnished or used in connection with the contract or purchase order.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
SAMPLES*
Pass
Bidder Acknowledges:

Samples of items, when required, shall be furnished free of expense to the City and if not destroyed by test may upon request (made when the sample is furnished), be returned at the Bidder’s expense.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
RIGHTS AND REMEDIES OF CITY FOR DEFAULT*
Pass
Bidder Acknowledges:

A. In the event any item furnished by the Bidder in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by the Bidder with its Bid, the City may reject the same, and it shall #11..
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 5 ends

thereupon become the duty of the Bidder to reclaim and remove the same forthwith, without expense to the City, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should the Bidder fail, neglect or refuse to do so, the City shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. City may deduct from any moneys due or that may there after come due to Bidder, or send an invoice to the Bidder which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the City. In the event that the Bidder fails to make prompt delivery as specified for any item, the same conditions as to the rights of the City to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government.

B. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder.

C. The rights and remedies of the City provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
PAYMENT TERMS AND METHODS*
Pass
BIDDER IS ABLE TO CHOOSE FROM EITHER OF THE FOLLOWING PAYMENT METHODS AND ASSOCIATED TIMINGS:

Option A (Preferred): City of Modesto ePay Payment:

This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30 day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment through your POS/Card terminal. The payment remittance will be sent from [email protected] via email and will contain the following information:
• 16-digit credit card number
• Expiration date
• Security code
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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• Total dollar amount of invoices to be paid
• Invoices reference numbers and corresponding amounts
ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Bidder’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this IFB.

Option B – Manual Check:

On Net 45 Day timing, the City will mail a hardcopy check to Bidder. The payment will be deemed to have been made when the check envelope is mailed via US Postal Service First Class Mail. The timing of the mailing will be at the end of the Net 45 Day period. Additional time should be estimated by the Bidder for the check to be in transit, and to await deposit and clearance by Bidder staff.

Option A (Preferred)
CALIFORNIA GOVERNMENT CODE SECTION 4552*
Pass
Bidder Acknowledges:

In submitting a Bid to the City, the Bidder offers and agrees that if the Bid is accepted, it will assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of Services, materials, or services by the Bidder for sale to the purchasing body pursuant to the Bid. Such assignment shall be made and become effective at the time the purchasing body tender’s final payment to the Bidder.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
NO GUARANTEE OR WARRANTY*
Pass
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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Bidder Acknowledges that:

The City makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded under a contract or purchase order resulting from this Bid.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
MINOR IRREGULARITIES*
Pass
Bidder Acknowledges that:

The City reserves the right, in its sole discretion, to waive any informalities or minor irregularities in a Bid.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed

2. Bidder Company Information
BIDDER COMPANY FULL LEGAL NAME*
Pass
Please provide the full legal name of the Bidder Company on this bid submittal. It may already be provided elsewhere, but please provide here to confirm.

Pacific Storage Company
BIDDER COMPANY MARKETPLACE (OR DBA) NAME*
Pass
Please provide the Company Marketplace Name or DBA (if applicable). It may already be provided elsewhere, but please provide here to confirm.
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 8 ends

NOTE: If the company is not operating under an additional name or a dba, then you may state "N/A" here.

Pacific Shredding / Data Destroyers
TYPE OF LEGAL ENTITY*
Pass
Is the Bidder Company a Corporation, Limited Liability Company, Partnership, or Sole Proprietorship? If the Bidder Company is something other than one of the above options, please answer "No" here and you will be asked to provide more information after this question.

Yes
TYPE OF LEGAL ENTITY - SELECT*
Pass
Please select which of the following legal entity options under which the Bidder Company operates.

Corporation
LEGAL ENTITY STATE OF REGISTRATION*
Pass
In which State is the Bidder Company registered?
California
BIDDER COMPANY HEADQUARTERS ADDRESS*
Pass
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 9 ends

Please provide the full street address for the headquarters of the Bidder Company. Be sure to include the following:
• Full Street Address
• City
• State
• Country
• Postal Code
3439 Brookside Drive Ste 206
Stockton
California
USA
95219
BIDDER COMPANY WEBSITE ADDRESS*
Pass
Please provide the full company website address for the Bidder Company. www.pacificstoragecompany.com
CONTACT PERSON DETAILS*
Pass
Please provide the following information for the Contact person for this bid:
• Name
• Title
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IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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• Phone (Office)
• Phone (Mobile)
• Mailing Address (Street Address, City, State, Postal Code) • Fax Number
• Email
Cara DeClusin-VanDeGrift
Client Services
209-320-7720
916-649-7342
820 Business Park Drive , MOdesto, Ca. 95354
916-649-7341
[email protected]
FEDERAL TAXPAYER IDENTIFICATION NUMBER (TIN)*
Pass
Please provide the Bidder Company's Federal Taxpayer Identification Number here. 94-0745450

DUNS & BRADSTREET (DUNS) NUMBER
Pass
Please provide the Bidder Company's Duns & Bradstreet (DUNS) Number here. #11..
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IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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004771705
BIDDER OFFICER NAMES AND TITLES*
Pass
Please provide the Names and Titles of the Top Three Bidder Officers in the following manner:
• Full Name, Full Title
• Full Name, Full Title
• Full Name, Full Title
Gregory Tudor CEO
Richard Steed Sr, Vice President
Archie Strauman Vice President
YEARS IN BUSINESS*
Pass
For how long has the Bidder Company been in business? Please indicate in number of years. 170
CLOSEST BIDDER OFFICE*
Pass
Please provide the address for the Bidder Office closest to the City of Modesto. Please be sure to provide:
• Full Street Address
• City
• State
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IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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• Country
• Postal Code
820 Business Park Drive
Modesto
California
USA
95354
CITY OF MODESTO BUSINESS LICENSE*
Pass
Does the Bidder Company currently possess a valid City of Modesto Business License? NOTE: An answer of "No", does not exclude the bid from potential award as it is not required until the contract begins.

Yes
CITY OF MODESTO BUSINESS LICENSE NUMBER*
Pass
You have indicated that the Bidder Company already possesses a City of Modesto Business License, please provide the business license number here.
0042911

3. City Forms
BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS*
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Shredding Services
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Invitation For Bid - Shredding Services

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Pass
Does the Bidder have any exceptions, clarifications, or amendments to this IFB, sample agreement, or its associated specifications? No
BIDDER CUSTOMER REFERENCES*
Pass
Please download the below documents, complete, and upload. • Bidder_Customer_References.pdf
Business_Reference_List_2025.pdf
FINANCIAL INTEREST DISCLOSURE*
Pass
Please download the below documents, complete, and upload. • Financial_Interest_Disclosu...

Financial_Interest_Disclosure__IFB_(4)_Sept_2025.pdf
LOCAL VENDOR?*
Pass
Is the Bidder a local vendor as defined by the following requirement? To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

Yes
SUPPORT OF LOCAL VENDORS*
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IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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Pass
Please download the below documents, complete, and upload. • Support_of_Local_Vendors.pdf
Support_of_Local_Vendors_(6).pdf
BIDDER COMPANY HISTORY STATEMENT*
Pass
Please download the below documents, complete, and upload. • Bidder_Company_History_Stat...

Bidder_Company_History_Statement_3.5_Modesto.pdf
BIDDER WARRANTY STATEMENTS*
Pass
Please download the below documents, complete, and upload. • Bidder_Warranty_Statements.pdf
Bidder_Warranty_Statements_(3)_(2).pdf
BIDDER EXPERIENCE AND CERTIFICATIONS*
Pass
Please download the below documents, complete, and upload. • Bidder_Experience_and_Certi...

City_of_Modesto__Qualifications_and_Experience_2025.pdf #11..
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Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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UPLOAD NAID CERTIFICATE*
Pass
Please upload NAID Certificate here.
certification-report_2025-2026.pdf
CALIFORNIA LEVINE ACT DISCLOSURE*
Pass
Please download the below documents, complete, and upload. • Modesto_Levine_Act_Statemen...

Modesto_Levine_Act_Statement_Form_(3).pdf

4. Additional Bid Information

ADDITIONAL INFORMATION (IF NEEDED)
Pass
For any additional information requested or required by any of your previously provided answers or as stated within this IFB please upload the additional documentation here.

CityOfModestoBusLic12-25.pdf
SUBMITTAL CONFIRMATION*
Pass
Bidder hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company Name committing them to the information contained within said submittal.

By checking the "please confirm" box below, you certify the above statement.

Confirmed
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IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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PRICE TABLES

SERVICE LOCATIONS
Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
1 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
2 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 20 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $200.00
3 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
4 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
5 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
6 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 11 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $110.00
7 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
8 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
9 Modesto Police Department - Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
1 Trip Fee EA 20" x 20" x
36"
$20.00 $20.00
10 Modesto Police Department- Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
4 Bin Service
Charge (ea)
EA 20" x 20" x
36"
$10.00 $40.00
11 Modesto Police Department- Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
1 Additional
Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
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Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
12 Modesto Police Department - Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
1 Initial Setup EA 20" x 20" x
36"
$0.00 $0.00
13 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
14 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
15 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
16 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
17 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
18 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
19 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
20 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
21 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
22 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
23 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
24 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
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IFB No. IFB-00010RB
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Invitation For Bid - Shredding Services

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Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
25 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
26 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
27 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
28 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
29 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
30 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
31 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
32 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
33 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
34 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 3 Bin Service Charge (ea)
EA 20" x 20" x
36"
$25.00 $75.00
35 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$25.00 $25.00
36 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
37 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
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IFB No. IFB-00010RB
Shredding Services
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Invitation For Bid - Shredding Services

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Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
38 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 3 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $30.00
39 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
40 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
41 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
1 Trip Fee EA 20" x 20" x
36"
$20.00 $20.00
42 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
4 Bin Service
Charge (ea)
EA 20" x 20" x
36"
$10.00 $40.00
43 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
1 Additional
Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
44 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
1 Initial Setup EA 20" x 20" x
36"
$0.00 $0.00
45 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
46 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
47 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
48 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
49 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
50 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
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Shredding Services
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Invitation For Bid - Shredding Services

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Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
51 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
52 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
53 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
54 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 2 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $20.00
55 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
56 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
57 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
58 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
59 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
60 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
61 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
62 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
63 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
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IFB No. IFB-00010RB
Shredding Services
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Invitation For Bid - Shredding Services

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Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
64 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Initial Setup EA 20" x 20" x 36"
$10.00 $10.00
65 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
66 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
67 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
68 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
69 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
70 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
71 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
72 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
73 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
74 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
75 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
76 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
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IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
TOTAL $1,380.00

Company Name: Bank of Stockton
Address: PO Box 1110
City, State, Zip Code: Stockton, Ca. 95201
Contact Person: Johnathan Klipfel
Email Address: [email protected]
Telephone Number: 209-929-1232
Type of Business: Financial Institute
Date of Service: 01/2016
Annual Contract
Value
$ 22,920.00
Company Name: Stanislaus Superior Court
Address: 800 11th Street
City, State, Zip Code Modesto, Ca. 95354
Contact Person: Brandi Christensen
Email Address: [email protected]
Telephone Number: 209-530-3112
Type of Business: Government
Date of Service: 2015
Annual Contract
Value
$3000.00
Company Name: Downey Brand
Address: 3425 Brookside Rd Suite A,
City, State, Zip Code Stockton, Ca. 95219
Contact Person: Cindy Snook
Email Address: [email protected]
Telephone Number: 209-472-3962
Type of Business: Law Firm
Date of Service: 2000
Annual contract
Value
$6500
Company Name: Yosemite Community College
Address: 2201 Blue Gum Ave
City, State, Zip Code Modesto, Ca. 95356
Contact Person: Lori Williams
Email Address: [email protected]
Telephone Number: 209-575-6521
Type of Business: Education
Date of Service: 2017
Annual Contract
Value
$6900
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FINANCIAL INTEREST DISCLOSURE
Any contract award to result from this IFB process and Bidder’s submission of a Bid therewith will require approval by a majority vote of the City of Modesto’s City Council. In order to have full transparency in any City of Modesto commercial actions, the City Council may not approve an agreement between the City and the Bidder until all person with a direct or indirect financial interest of greater than $2,000 in the Bidder are identified by name.

Bidder must therefore complete this Financial Interest Disclosure Form, listing by name all parties that have a material financial interest in the agreement, contract or development right.

PLEASE NOTE, any Council action that requires a Financial Interest Disclosure cannot be considered by the City Council until the required reporting is made. That means that City Council agenda items without the disclosure will be removed from the Council agenda.

Financial Interest Disclosure to City of Modesto
The Bidder shall identify any person with a financial interest in the Bidder by name, below.

For the purposes of this disclosure, a “Financial Interest” shall have the meaning contained in Modesto Municipal Code section 2-10.02.

Persons having an aggregate economic interest in the Bidder less than two thousand dollars ($2,000.00) at all times prior to final Council action of the proposed contract are not required to be listed on the Financial Interest Disclosure.

Notwithstanding the foregoing, a Financial Interest Disclosure is not required for a Bidder meeting the financial criteria for listing on the New York or the Pacific Stock exchanges unless it is reasonably foreseeable that a City Council decision will increase or decrease that entity's gross revenues or expenses by one million dollars ($1,000,000) or more and the requirements of Modesto Municipal Code Section 2-10.03(h) are satisfied.

It is the legal obligation of all applicants for approval of an agreement or of an application for development rights to verify in writing, under penalty of perjury, that the identity of each person having a material financial interest in the Bidder is true, correct and complete. By signing below, the applicant understands that this information is provided under penalty of perjury, and that intentionally supplying misinformation or deception may result in either invalidation of the agreement or application, or criminal prosecution for misdemeanor violation of the Modesto Municipal Code, or both. Negligent provision of misinformation shall be grounds for invalidation. In accordance with the Modesto Municipal Code, each applicant has a continuing obligation to maintain the truth, accuracy and completeness of the financial interest disclosure information provided below until after final consideration by the City Council of any matter arising out of or relating to the agreement or application. #11..
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Print Names of Persons Having a Financial Interest in Bidder Receiving this Agreement:

First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
By signing this document, I agree to the information contained within.

Bidder Company Name:

Name of Bidder Signatory:

Signature of Bidder Representative:
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SUPPORT OF LOCAL VENDORS
Notice Pursuant to Modesto Municipal Code section 8.3-206 - Should the Bidder which submits the lowest responsive Bid (and would otherwise normally qualify to receive the Bid pursuant to Sections 8-3.203 and 8-

3.204 of the Modesto Municipal Code) not be a local business as defined herein, the lowest Bid or quote submitted by a local business that is within five percent (5%) of the lowest Bid or quote, whether or not that Bidder is the second lowest Bidder, may be deemed to be the lowest Bidder if the local Bidder agrees to reduce its Bid to match the Bid of the lowest Bidder in writing within five business days after notification by City Purchasing staff, provided that said local Bidder is deemed to be a responsible Bidder as determined by the Purchasing Manager.

Notwithstanding the foregoing, award to the local Bidder must still be approved by the City Council as would have the typical award.

To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

This document is only required should the Bidder request to be considered for the Support of Local Vendor preference, and meets the criteria noted above.

Check here:
☐ I declare I am a local business per the above criteria Bidder Company Name:

City of Modesto Address
(Street, City, State, Postal Code:

City of Modesto Business License Number:

Under penalty of perjury, the undersigned declares that the foregoing information is true and correct:

Print/Type Name:

Title:

Signature:

Date:
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BIDDER COMPANY HISTORY STATEMENT
Bidder shall have been in business for a minimum of three continuous years (immediately prior to the time of the City’s solicitation) providing the services described in this Invitation for Bids (IFB).

The Bidder’s company history overview statement shall be approximately one to three pages in length and inserted below:

Bidder Company Legal Name: Insert Bidder Logo Here (if existent):

Insert Bidder Company History Overview Statement Beginning Here:
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BIDDER WARRANTY STATEMENTS
As a material part of its Bid, Bidder shall insert below a written statement detailing any materials and workmanship warranties, terms and conditions in conformance with the specifications and requirements set forth in this IFB.

Notwithstanding any other provisions of this IFB, Bidder warrants that the materials, supplies, or other services furnished under any contract or purchase order resulting from its Bid shall be on the most suitable grade and meet or exceed the standards set forth in this IFB. Such warranty shall include the following; performance, workmanship, labor, materials, and Bidder design or engineering contributions. If a defect is discovered in any item of the materials, assemblies, components, supplies or services covered in this Bid, Bidder shall correct at its sole expense, all such defects as are reported within 30 days of City’s final acceptance. Upon expiration of the applicable warranty period, all such liability shall terminate except for fraud or such gross mistakes as amount to fraud, latent defects, or specific failure to comply with the terms or any resultant purchase order.

All materials, parts, labor, assemblies and components shall by subject to the warranty conditions and terms unless specifically exempted in writing by the City of Modesto.

Bidder Company Legal Name: Insert Bidder Logo Here (if existent):

Insert Bidder Warranty Statement Beginning Here:
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Qualifications and Experience
Organizational Structure:

Pacific Shredding is a family-owned business with a 170+-year history of building strong and deep relationships with businesses throughout Sacramento, Stockton, the California Central valley and Northern Nevada including Reno. Each office is managed by an onsite Branch Manager. Our CEO has 27 years’ experience in industry and our SVP has 39 years in the Records Management and Shredding industry. Both individuals have direct involvement and oversight. Companywide we have 16 +- mobile trucks in our fleet, 3 plant operations. We have a total of 68 employees
Number of Personnel
Our Modesto location is managed by Archie Strauman with 35 years’ experience in the industry. Our assistant manager has 20+ years’ experience. We have a total of 7 drivers and 8 additional staff members and customer service personnel. We also have the ability to draw from our other offices as needs and demands arise.

Experience
We currently service over 5100 customers. A few include:

City of Modesto
Modesto Jr, College
Fresno County,
Merced County
San Joaquin Courts
Sacramento County
West America Bank
McCormick Barstow Law Firm
Fennemore Law Firm
Pacific is a NAID AAA certified compliant company. We also have obtained the Prism Privacy designation; both I-Sigma industry certifications.

Last year Pacific shredded 165,093,119 lbs of paper.

We utilize DHS to manage our operation. DHS is a leading industry proprietary software.

We utilize scanners in the field to verify each phase of the process including bin verification, time stamps and immediate COD’s at time of service
We have a GPS unit in all of our vehicles. We use Samara as our vendor which leads in the industry in this technology.
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DATA PROCESSOR COMPLIANCE REPORT
This Report applies to: Reference No.

Issued To:

Issued Date:

This report is based on the information i-SIGMA® has as of the Issued Date.

Please email [email protected] with questions or comments including the Reference No. above.

At Location:

Report Expiration:

Applicable Audit
Regime(s):
• Scheduled Biannual
• Random Unannounced
• Covert Field Surveillance
• Directed Unannounced
Certifying Body:

The International Secure Information Governance & Management Association® (i-SIGMA®) is a non-profit association created to educate and assist clients (Data Controllers) to validate and monitor the security and regulatory compliance of the data-related service providers (data processors). With origins dating back to 1980, i-SIGMA’s two certification regimes, NAID AAA Certification and PRISM Privacy+ Certification, are the most widely recognized and required data processor certifications in the world. For more information, visit www.isigmaonline.org/certifications.

Permissible Use:

Reproduction in whole or in part without the express written permission of i-SIGMA® is prohibited. It is provided by i-SIGMA® to establish the i-SIGMA® certification(s) held by the Data Processor listed above in fulfillment of the Clients’ regulatory obligations to perform reasonable Data Processor-selection due diligence. This document may not be, in whole or in part, copied or reproduced, posted online, or made available, shared, or distributed in any manner other than necessary for use within the organization to which it was issued by i-SIGMA®.

NAID AAA Certified Physical Media Destruction – Location Specific PRISM Privacy+ Certified – Location Specific Below is a detailed list of the security and regulatory compliance criteria verified by i-SIGMA® auditors through an audit regime of scheduled, random-unannounced, and directed-unannounced audits.

Compliance Officer:

Citizenship/Work
Eligibility:

Initial Individual
Screening:
i-SIGMA® CERTIFICATION PROFILE

COMPLIANCE CRITERIA VERIFIED
Product Destruction:

Audits verified there is a designated individual with appropriate management authority to be responsible for data protection and privacy regulatory compliance, as well as the organization’s compliance with i-SIGMA® certification requirements.

Audits verified Authorized Employees meet screening requirements and hiring restrictions specified below, including previous employment verification, a criminal background check, and initial employment drugscreening.

Audits verified products, including returns, overruns, contraband, uniforms/garments, prototypes, and off- spec items, are destroyed in accordance with the Data Processor’s publicly stated and contractually agreed methods of destruction which includes: a detailed account of the process used to destroy the specific product in advance of the project, and specific confidentiality agreements with all Authorized Employees agreeing that products accepted for destruction are to be considered confidential and that removal or use is punishable by dismissal and subject to legal prosecution.

Pacific Shredding (HQ)
801 - 8 September 2025
[email protected]
8 September 2025 03:52 PM EST
4601 Beloit Dr., Sacramento CA 95838-2436
30 August 2026
30 August 2026
• Facility: Micro Media Destruction
• Facility: Non-Paper Media Destruction
• Facility: Paper/Printed Media Destruction
• Facility: Physical Hard Drive Destruction
• Facility: Solid-State Device Destruction
• Mobile: Paper/Printed Media Destruction
• Facility: Paper Records Storage
Audits verified Authorized Employees and Non-Access Employees signed a Confidentiality Agreement prior to gaining access to Confidential Data-Controller Media and employees must be legally registered to work at the Pacific Shredding (HQ) location. Required files for verification include Confidentiality Agreement and Proof of Citizenship or Employment Eligibility.
i-SIGMA® Data Processor Compliance Report for Pacific Shredding (HQ). Solution. Reference No. 801 - 8 September 2025 Copyright © 2021, International Secure Information Governance and Management Association® (i-SIGMA®). All rights reserved. #11..
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Ongoing Access
Individual Screening:

Audits verified ongoing criminal record searches are conducted for all Authorized Employees.

Policies and
Procedures/Employee
Awareness Attestation:

Audits verified the Data Processor has appropriate written policies and procedures, conforming at minimum with applicable the relevant i-SIGMA® Certification and all data protection regulatory requirements, and has a written confirmation by each Access Individual stating their understanding and agreement to them.

Management Breach
Notification
Accountability:

Audits verified Data Processor’s polices used for employee training include a requirement to report a potential release of, or unauthorized access to, Data Controller’s confidential data or media in accordance with regulatory requirements.

Access Individual Breach
Notification
Policy/Training:

Audits verified that prior to access to confidential material, all Authorized Employees have signed an acknowledgement indicating that they have received, read, and understand the current written policies and procedures, as well as regulatory compliance issues.

Incident Response Plan: Audits verified the Data Processor has a written Incident Response Procedure in place used to respond to suspected or known data security incidents.

Access Individual
Training:

Audits verified Authorized Employees are trained annually to comply with the applicable certification requirements.

Access Individual
Identification on Duty:

Audits verified Authorized Employees display an officially-issued photo I.D. badge while on duty, and that it minimally includes a photo, name, and clearly identifies them as an employee/agent of the Data Processor.

Uniformed Field
Authorized Employees:

Audits verified Drivers and other Authorized Employees wear a specific uniform while on duty to improve official recognition.

Vehicle Locks: Audits verified all service vehicles used for transfer of Data-Controller Media have lockable cabs and lockable, fully enclosed boxes, and cabs and boxes are locked during transport or while unattended by Authorized Employees.

Data Subject Response
Policy:

Audits verified the Data Processor has policies and procedures to respond to requests from Data Subjects.

Responsible Care During
Custody:

Audits verified all containers, including cartons, containing media are suitable to protect media from wind or other atmospheric conditions, and that policies and procedures clearly state that such containers, materials, and media may not be left unattended or unsecure unless locked in a transportation vehicle or in the secured facility.

Personal
Photographic/Electronic
Equipment Policy:

Audits verified the Data Processor has written policy that identifies its method of preventing unauthorized use of photographic or other electronic equipment while interacting with or in the presence of Data Controller Media.

Access Control: Audits verified Data Processor has physical, logical, and/or administrative controls to prevent unauthorized access to Data Controller information in the designated secure destruction area, storage area and/or staging area.

Visitor Log Requirement: Audits verified all visitors entering the secured facility sign a log with their name, time in, affiliation, and time out, and are issued a Visitor Badge and escorted or under the supervision of an Access Individual while in the facility.

Secured Staging: Audits verified all staging and processing of Data Controller information is in a secured area, with physical barriers capable of preventing and detecting any attempt at unauthorized access.

Facility Intrusion & Fire
Detection:

Audits verified that at any time the secure building is unoccupied by authorized employees there is a thirdparty monitored alarm system utilized to detect and alert authorities in the event of unauthorized access or fire.

Closed Circuit Image
Capture:

Audits verified a closed-circuit camera system monitors all access points into the secure buildings/areas where Data Controller information is received, staged, processed and/or destroyed, with sufficient clarity to i-SIGMA® Data Processor Compliance Report for Pacific Shredding (HQ). Solution. Reference No. 801 - 8 September 2025 Copyright © 2021, International Secure Information Governance and Management Association® (i-SIGMA®). All rights reserved. #11..
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ENDORSEMENT COMPLIANCE CRITERIA VERIFIED
identify people and their activities, and recordings are retained for a specified period of time.

Operational Security Logs:

Responsible Disposal
Requirement:

Third-Party Network
Security Verification:

Paper/Printed Media
Physical Destruction:

Non-paper Media Physical
Destruction:

Hard Drive Physical
Destruction:

Solid-State Device
Physical Destruction
Audits verified logs that verify the inspection and maintenance of Operational Security Systems on a monthly basis, including the Alarm System, Lighting, Door Locks, and CCTV image capture.

Audits verified destroyed media are disposed in a responsible manner, and that there is an agreement with all current recipients of destroyed media stating the final disposition of materials effectively prevents and prohibits exposure to unauthorized persons.

Audits verified the Data Processor has documentation to validate a successful Internet Network Risk Assessment and Gap Analysis of its computer network and firewalls within the past year by a qualified third-party.

Scanning/Imaging
Media Vault
Paper Records Storage
Micro Media
Overwriting
Degaussing
Audits verified Paper/Printed Media are destroyed by commercial grade destruction equipment in accordance with the NAID AAA Certification requirements and regulatory standards for reasonableness.

Audits verified Non-Paper Media, including optical disks and compact disks, are destroyed by commercial grade destruction equipment in accordance with the NAID AAA Certification requirements and regulatory standards for reasonableness.

Audits verified Computer Hard Drives are physically destroyed in accordance with the Data Processor’s publicly stated and contractually agreed process.

Audits verified documentation of quarterly internal testing and quality assurance processes for all imaging/digitization equipment, prevention of unauthorized access to servers & workstations, and encryption of stored information to a 256-bit AES standard, backup processes, and secure transfer of data.

Audits verified systems in place which monitor and detect any issues affecting environmental conditions in the vault as well as physical, administrative, and logical security controls to prevent unauthorized access.

Audits verified the final disposition of Data-Controller media or information will be by a NAID AAA Certified service provider, holding an endorsement appropriate to the media being destroyed, and with which the service provider has a current contract and meets the requirements of all data protection regulations.

Audits verified (Microfiche or Microfilm) is destroyed using commercial grade equipment that produces particles of 1/8 inch or smaller.

Audits verified the Data Processor has demonstrated the ability to successfully overwrite devices verified by 3rd party, demonstrating its wiping software, verification software, quality control process, acceptance & recording of serial numbers/unique identifiers in accordance with the NAID AAA Certification requirements and the Data Processor’s publicly stated and contractually agreed process.

Audits Verified the Data Processor has demonstrated the ability to successfully & permanently erase data from magnetic media, verified by 3rd party and according to the OEM’s specifications for the degaussing equipment used, and in accordance with the NAID AAA Certification requirements. <END REPORT>
To request Compliance Reports on other locations or other Data Processors, visit www.isigmaonline.org/certifications. Please send all questions and comments to [email protected].
i-SIGMA® certifications currently verify Data Processor compliance of secure media destruction firms, secure shredding services, computer recyclers, IT asset disposal services, records storage firms, and media vaults operators. Data Controllers (clients) are encouraged to request Compliance Report.

The following criteria is related to specific endorsements listed above in the i-SIGMA Certification profile.

Audits verified Solid State Memory Devices, including mobile phones and handheld computers, are physically destroyed in accordance with the Pacific Shredding (HQ) publicly stated and contractually agreed process, possesses the equipment required to perform solid state device destruction. i-SIGMA® Data Processor Compliance Report for Pacific Shredding (HQ). Solution. Reference No. 801 - 8 September 2025 Copyright © 2021, International Secure Information Governance and Management Association® (i-SIGMA®). All rights reserved. #11..
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Copyright © 2021, International Secure Information Governance and Management Association® (i-SIGMA®). All rights reserved. #11..
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California Levine Act Disclosure
California Government Code Section 84308, also known as the "Levine Act", prohibits City “officers” from participating in any action related to a license, permit, or other entitlement for use (a “proceeding”) if such member accepts, solicits, or directs political contributions from a party to the proceeding or their agent totaling more than $500 while the proceeding is pending before the agency, and for twelve (12) months following the date a decision concerning the proceeding has been made. The Levine Act also requires disclosure of such contribution by a party to the proceeding.

Section 84308(a)(4) of the Levine Act defines an "officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:

An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency of officers who may do so, and:
(1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position; (2) Serve as a member of a board or commission;
(3) Serve as the chief executive of a state agency, or county, city or district of any kind; or (4)Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding.

A list of Modesto City Council Board Members can be found online at: Modesto City Council https://modestogov.com/706/Council-Members (modestogov.com). The party making this certification is responsible for determining whether a recipient of a political contribution is a City officer prior to answering the following questions:

1. Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City officer, in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any Council action related to this contract?
___ YES If yes, please identify the Council Member(s):
___ NO

2. Do you, or your company, or any agent on behalf of you or your company, anticipate or plan to make any political contribution of more than $500 to any City officer in the twelve (12) months following any Council action related to this contract?
___ YES If yes, please identify the Council Member(s):
___ NO
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Answering YES to either of the questions above does not preclude the City of Modesto from awarding a contract to your firm or taking any subsequent action related to the contract. It may, however, preclude the identified City officer from participating in any actions related to such contract.

HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
_________________ _____________________________
Date Signature of authorized individual

_____________________________
Company/Applicant Name
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THIS LICENSE SHALL NOT ENTITLE LICENSEE TO OPERATE THIS BUSINESS

WITHOUT COMPLYING WITH ALL REQUIREMENTS OF THE MODESTO MUNICIPAL CODE AND ALL STATE, FEDERAL, LOCAL AND ANY OTHER APPLICABLE LAWS.

IT HAS BEEN ISSUED WITHOUT VERIFICATION THAT THE LICENSEE IS SUBJECT TO OR EXEMPT FROM LICENSING BY THE STATE OF CALIFORNIA.

City of Modesto
P.O Box 3442
Modesto, CA 95353
Business License Certificate

DIRECTOR OF FINANCE
DeAnna Christensen

THIS LICENSE IS EVIDENCE THAT THE FEES REQUIRED UNDER TITLE VI OF

THE MUNICIPAL CODE HAVE BEEN PAID TO THE CITY OF MODESTO FOR THE

CONDUCT AND OPERATION OF THE BUSINESS AT THE PREMISES, AND BY THE PERSON OR FIRM INDICATED BELOW.
* MUST BE DISPLAYED IN PUBLIC VIEW

INFORMATIONAL

NON-TRANSFERABLE - VOID IF ALTERED
Account Number 0042911 Expiration Date 12/31/2025

PACIFIC STORAGE CO
PO BOX 334
STOCKTON, CA 95201-0334
Business Type
Business Location
Owner(s)
* NOT AN ENDORSEMENT BY THE CITY

WAREHOUSE

PACIFIC STORAGE CO
* VOID IF TAX PAYMENTS NOT KEPT CURRENT
Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ #11..
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1 INVITATION FOR BIDS (“IFB”) NO. IFB-00010RB
FOR

SHREDDING SERVICES
BIDS DUE: November 4, 2025 before 11:00 am
CITY OF MODESTO CONTACT: Armando Fabro, Assistant Buyer E-MAIL ADDRESS: [email protected]
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
2 Table Of Contents

NOTICE TO BIDDERS

INSTRUCTIONS TO BIDDERS

VIRTUAL BID OPENING

GENERAL BID REQUIREMENTS

PRICING SCHEDULE

BID SUBMITTAL

TECHNICAL SPECIFICATIONS AND REQUIREMENTS

SAMPLE ANNUAL AGREEMENT - SERVICES-NON-PREVAILING WAGE
EXHIBIT D: INSURANCE REQUIREMENTS FOR MOST CONTRACTS
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
3 NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Modesto, County of Stanislaus, State of California (“City”), will receive electronic sealed Bids (each, a “Bid”) from qualified Bidders (each, a “Bidder”) for the furnishing of Shredding Services equipment, materials, supplies and/or related services (the “Services”) for the City of Modesto, Finance Department, Purchasing Division.

All equipment, materials, and supplies shall be furnished F.O.B. City of Modesto (delivery charges borne by Bidder, included in the Services pricing herein, and not separately charged to the City). Bidders are highly recommended to download all IFB documents from the City’s OpenGov Procurement portal at https://procurement.opengov.com/portal/modestogov; such IFB documents shall include all specifications necessary for Bidders to submit a responsive Bid.

Each Bid shall be submitted electronically through the City's OpenGov Procurement portal prior to 11:00 am on Tuesday, November 4, 2025, after which time Bids will be opened, read and recorded. The opening of bids will not be physically open to the public but may be viewed simultaneously via video conferencing in the manner provided for herein. All Bids shall be available for review following City Council award approval at the Purchasing Division, 1010 Tenth Street, 5th Floor, Suite 5300, Modesto, CA 95354.

Bids will be received only in the manner stated above, and prior to the time indicated. Any Bid received at or after said time and/or date, or in a manner other than stated above cannot be considered.

Bids received in any other format will not be accepted. The City of Modesto assumes no responsibility for delay in the upload of documents or final submittal of the Bid. #11..
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
4 INSTRUCTIONS TO BIDDERS

CALENDAR OF EVENTS
IFB Issued: September 24, 2025
Questions Due via City's OpenGov
Procurement portal:

September 30, 2025, 5:00pm
Addendum Issued (if required): October 7, 2025
Bid Due Date & Time: November 4, 2025, 11:00am
Approximate Contract Award: January 2026

CITY CONTACT
All questions regarding these specifications, terms, and conditions shall be submitted through the Question & Answer area of the City's OpenGov Procurement portal prior to 5:00 pm on Tuesday, September 30, 2025. The City will respond to questions through the OpenGov portal where answers can be found in the Question & Answer tab; however, if a response to a question elicits a change to the bid documents, an addendum will be posted through the OpenGov portal under the Addenda & Notices tab. All contact between Bidder and the City regarding the Bid process shall be through the City Contact. Attempts by the Bidder to contact other City personnel regarding this IFB and associated process may result in disqualification of the Bidder. Notwithstanding the foregoing, information intentionally or unintentionally provided by any person other than the City Contact may not be correct and will not be binding upon the City.

BIDDER FAMILIARITY WITH SERVICE CONDITIONS
It is the responsibility of each Bidder to become familiar with all of the specifications, terms and conditions and the site conditions (if applicable). The Bidder agrees to and acknowledges all IFB specifications, terms, and conditions and indicates the ability to perform by submission of a Bid. By the submission of a Bid, the Bidder certifies that if awarded a contract it will make no claim against the City based upon ignorance of conditions or misunderstanding of the specifications.

PRECEDENCE
Bidder agrees that any agreement resulting from City’s acceptance of its Bid, together with the terms in any City purchase order and associated specifications provided by the City to Bidder therewith, shall comprise the entire agreement between City and Bidder. Moreover, Bidder agrees that any additional or contrary terms contained in Bidder’s acknowledgement of, shall be null and void.

SUBMITTAL OF NO BID
If you are not submitting a Bid, you have the option to submit "No Bid" and state the reason you are not submitting a bid for this particular IFB.
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
5 VIRTUAL BID OPENING
The City of Modesto will be broadcasting Bid openings live electronically via Microsoft Teams at 11:00 am (Pacific Time) on Tuesday, November 4, 2025. The City Clerk Record of Proposal document should be available on the City's OpenGov Procurement portal by the end of the same day.

The public Bid opening for this Invitation for Bids will be available using the URL link provided below. By submitting your Bid for the above-stated IFB you acknowledge, understand, and agree to this modified Bid opening procedure.

URL: https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NTI0YzBiMDMtNDQ0Yi00YjNlLWIwZjYtYzg4ZDVjMDdkM2Mz%40thread.v2/0?co ntext=%7b%22Tid%22%3a%22125ccacf-fc61-463c-9976-
189f876ff90b%22%2c%22Oid%22%3a%229715c333-c997-4dd7-8984-12cd4deaa705%22%7d Call-In#: 1 469-998-7409
Conference ID: 961 656 049#
Should you have any questions regarding this, please do not hesitate to contact Armando Fabro. #11..
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
6 GENERAL BID REQUIREMENTS

BID SUBMITTAL
Bidders shall submit electronically through the City's OpenGov Procurement portal. No hard copy bids or bids submitted in any other manner as that prescribed within this IFB will be accepted.

CONFIDENTIAL BIDDER INFORMATION
It is the responsibility of the Bidders to identify information in their Bid submission that they may consider to be confidential under the California Public Records Act. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

BIDDER COSTS INCURRED IN RESPONDING TO IFB
All costs associated with the preparation and submission of a Bid shall be borne by the Bidder.

BIDDER EXCEPTIONS
All exceptions taken to this IFB, and associated specifications shall be specifically and clearly identified on Exceptions, Clarifications and Amendments form. Failure to comply with this provision may deem the Bid as non-responsive. Please review the Sample Agreement and make note on the Exceptions, Clarifications, and Amendments form for any changes. Exceptions taken shall not affect the overall performance and quality of equipment, materials and/or provision of Services required by the City. The Purchasing Manager or designated agent shall make the final decision regarding the acceptability of equipment, materials and/or provision of Services with exceptions.

CITY ACCEPTANCE/REJECTION OF IRREGULAR BIDS
An agreement shall be awarded to the Bidder whose Bid most closely satisfies the needs of the City and is deemed the most advantageous to the City. The City reserves the right to reject any or all Bids or to waive any informalities or minor irregularities in a Bid.

COMPLETE BID DOCUMENT
The following City of Modesto forms provided with this IFB constitute the makeup of a complete Bid document and shall be signed wherever indicated and be submitted to the City as required by this IFB.

Failure to furnish any of these documents or information required within such documents may result in disqualification of Proposer.
• Pricing Schedule
• Bidder Exceptions, Clarifications, Amendments (if applicable) • Bidder Customer References
• Financial Interest Disclosure
• Support of Local Vendors (if applicable)
• Bidder Company History Statement
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
7 • Bidder Warranty Statements
• Bidder Experience and Certifications
• Subcontractor List (if applicable)
• California Levine Act Disclosure

COMPLIANCE/NON-COMPLIANCE
If Bidder cannot comply with a specification requirement in this IFB, note on the Exception, Clarifications, Amendments form of the specification paragraph, your exception, and your recommendation. The Purchasing Manager will evaluate your recommendation. If after evaluation it is determined that the Bidder is not in compliance with the specification, the Bid may be rejected.

PROPOSED PRICING FORMAT
• The cost of labor, equipment, fuel, licenses, bonds, permits, and insurance necessary to perform the required provision of Services shall be included in Bid pricing, along with Bidder’s profit margin and any other cost factors.
• Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower pricing shall be extended to the City.
• The City of Modesto shall not pay mileage charges or travel time from the Contractor’s place of business to the job site, or from site to site, or for the Contractor’s travel time to pick up materials. • Bidder shall use the pricing schedule provided in this IFB to present Bid pricing. No other form or format shall be accepted. Bid must be submitted on the Pricing Schedule provided. No alterations may be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on the Exception, Clarification, Amendments Form.

AWARD OF BID
• The City may award one or more agreements to one or more Bidder in order to provide for backup, or in case the “primary” contractor is unable to meet the City’s needs. • The City reserves the right to decline to award any agreement if it is determined that the proposed pricing is not competitively priced based on similar agreements with public agencies within the State of California or if the bids received fail to meet the City’s requirements. • The City reserves the right to select that Bid, which best suits the City’s needs. In addition to price, consideration will be given to the quality and performance of the service to be purchased, and the criteria listed in Modesto Municipal Code Section 8-3.203(f). Regardless of City staff’s recommendation, the City Council reserves the right to award an agreement to the Bidder that best suits the City’s needs as determined by the City Council whether or not said award is consistent with City staff’s recommendation for award.
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
8 SUPPORT OF LOCAL VENDORS
Should the Bidder that submits the lowest responsive Bid or and would otherwise normally qualify to receive the Bid pursuant to Sections 8-3.203 and 8-3.204 of the Modesto Municipal Code (MMC) not be a local business as defined herein, the lowest Bid or quote submitted by a local business that is within 5% of the lowest Bid, whether or not that Bidder is the second lowest Bidder, may be deemed to be the lowest Bidder if the local Bidder agrees to reduce its Bid to match the Bid or quote of the lowest Bidder in writing within five business days after notification by City Purchasing staff, provided that said local Bidder is deemed to be a responsible Bidder as determined by the Purchasing Manager. To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

INDEMNITY
The successful Bidder (the “Contractor”) will be required to hold the City, its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgements or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of the Contractor, its agents, officers, employees, and volunteers relating to or during the performance of its obligations under this Bid, except for claims arising from the willful or active negligence of the City. Contractor’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for Contractor to procure and maintain a policy of insurance. With reference to the foregoing, the parties agree that all risk of loss, including but not limited to damages, property losses and defense of third-party suits, arising out of or relation to the operation of Cityowned vehicles by Contractor’s employees will be apportioned to Contractor in accordance with the provisions contained in indemnity.

BIDDER REPRESENTATION
Bidder represents that:
• Bidder has had an opportunity to examine and has examined any and all of the documents, including specifications, any resultant contract and supporting data, and that it has, from the information contained in such documents, specifications, and data, fully acquainted itself with all conditions relevant to the work.
• Bidder has made all reasonable investigations essential to a full understanding of the difficulties which may be encountered in performing the work.
• Bidder will complete the proposed provision of Services for the compensation stated in any resultant agreement.
• Bidder assumes full and complete responsibility for all conditions relevant to the proposed provision of Services and all risks in connection therewith.
• Bidder represents that it is fully qualified to perform the proposed provision of Services in accordance with the terms of any resultant agreement within the time specified therein. #11..
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
9 BID PROTEST AND APPEAL PROCEDURES
Bidders wishing to protest or appeal a contract award decision by the City of Modesto must follow the procedures provided in this section. Protests or appeals which are not submitted in accordance with these procedures will not be reviewed.

Definitions
For the purposes of these procedures: "Days" means working days in which City Hall is open for business, excluding holidays and weekends.
"Bid" includes the term "offer" or "proposal" as used in the context of formal, informal, or negotiated procurements.
"Announced Decision" includes the term “Notice of Intent to Award Letter”. Once the City has issued an Announced Decision, the date noted will begin the time that a Bidder may lodge a protest.

Protest Procedures
• Only a Bidder who has actually submitted a Bid is eligible to submit a protest against the City’s Announced Decision.
• Subcontractors are not eligible to submit bid protests. • A Bidder may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.
• A written protest to an Announced Decision must be made to the City of Modesto's Director of Finance no later than ten days after the date of the Announced Decision. • The protest shall be delivered or sent by registered mail and received by the City by the deadline, or protest will be automatically rejected. Protestors who choose to be represented by legal counsel are responsible for the associated expenses.
• The protest shall be accompanied by a certified cashier's check in the amount of $300.00, (except for protests of Federally Funded agreements), made payable to the Clerk of the City of Modesto. Protests filed without the requisite fee will be rejected without any additional review. • The protest filed with the Director of Finance shall:
a. Include the name, address, email address and business telephone number of the protestor; b. Identify the protest by name, Invitation for Bid (IFB) or Request for Proposal (RFP) number, and IFB/RFP date;
c. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based;
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
10 d. Include all supporting documentation, if any. Documentation submitted after filing deadline will not be reviewed.
• Bid Protests: A Bidder shall follow, in order, the following steps:
a. Protest to Director of Finance: Upon receipt of a complete and timely protest, the Director of Finance shall review all the submitted materials and shall create and retain a written record of the review. The Director of Finance shall respond at least generally to each material issue raised in the protest not later than ten days after receipt of the protest. Notice of the Director of Finance's decision may be given by letter mailed through U.S. Postal Service.

All protests to the Director of Finance shall either be delivered to:

City Clerk’s Office
Attn: Director of Finance
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: Director of Finance
PO Box 642
Modesto CA 95353
b. Appeal to Deputy City Manager: At the protestor’s discretion, the decision of the Director of Finance may be appealed in writing to the City of Modesto's Deputy City Manager(s) no later than ten days after the date of the Director of Finance’s Decision. The scope of the appeal shall be limited by the issues raised in the initial protest to the Director of Finance. The Deputy City Manager shall not be permitted to review any newly raised issues. The Deputy City Manager shall review the appeal, accompanying supporting documents, if any and the written records of the protest review by the Director of Finance. A written record of the Deputy City Manager's review shall be created and maintained. The Deputy City Manager shall give notice of their decision to the protestor within ten days after receipt of appeal.

Further protest appeals shall either be delivered to:

City Clerk’s Office
Attn: Deputy City Manager
1010 Tenth St. Suite 6600
Modesto CA 95354
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
11 Or mailed to:

City Clerk’s Office
Attn: Deputy City Manager
PO Box 642
Modesto CA 95353
c. Appeal to City Council: Any protestor seeking to appeal to the decision of the Deputy City Manager may appeal in writing to the City Council by filing with the City Clerk a written notice of such appeal not later than ten days after the date of the Deputy City Manager's decision. The City Clerk will calendar the protest for Council hearing and give notice of the time and place of the hearing as provided in Modesto Municipal Code Sections 1-4.01 through 1-4.05. The City Council’s decision on the appeal shall be final.

All protest appeals to the City Council shall either be delivered to:

City Clerk’s Office
Attn: City Council
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: City Council
PO Box 642
Modesto CA 95353
d. Optional Alternative Process for Protests of Procurement Actions Exceeding $250,000: A Bidder protesting procurements exceeding $250,000 shall comply with the procedures contained herein, except that in lieu of appeal to the Deputy City Manager a protestor may request that the protest be heard and decided at an administrative hearing.

A written request for administrative hearing shall be accompanied by a certified or cashier's check in the amount of $1,500, (except for protests of Federally Funded projects); The request for hearing shall include the specific grounds of the appeal.

The City of Modesto shall select and engage an impartial and qualified person to act as hearing officer in the pending protest. The protestor shall have the right to twice reject the selected hearing officer, provided that the City is notified of such rejection within three days of notice to protestor of the name of the hearing officer.
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
12 The protest shall be heard not later than twenty days after receipt of protestor's request for hearing and the selection of a hearing officer. Protests not made in a timely manner shall be deemed withdrawn, unless the City and the protestor mutually agree otherwise in writing. The protestor’s failure to accept a hearing officer after the third attempt by City staff to identify an impartial hearing officer shall be deemed a withdrawal of the protest.

The costs of the hearing officer and expenses of the protest shall be borne by the protestor. The sums deposited with the request for hearing shall be credited to the costs of the hearing officer and other hearing expenses.
e. Mandatory Alternative Process for Protests of Procurements Obtained with Federal Funds: If the protested procurement involves federal funds, the Deputy City Manager, City Council, or hearing officer shall give notice, accompanying their respective decisions, to the protestor that he or she has the right to appeal to the appropriate federal agency, for which an agency name, contact (where available) and address shall be provided by City staff. Such an appeal shall be filed with the appropriate agency within seven business days of the dispatch or rejection notices to the protestor. Federal agencies may entertain protests alleging that the City has failed to adopt written protest procedures or has failed to follow such procedures. The City Council is the highest authority of the City of Modesto, and its decisions are final. A disappointed Bidder for a contract involving expenditures of Federal funds shall have the right to appeal the City Council decision directly to the federal agency as described herein. #11..
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
13 PRICING SCHEDULE
All labor, materials, equipment, tools, fuel, licenses, insurance and other expenses necessary for Bidder to perform the required services shall be included in Bid pricing. Bid must be submitted on the below Pricing Schedule provided. No alterations should be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on the Bidder Exceptions, Clarifications, Amendments Form.

ESTIMATED ANNUAL QTY x UNIT PRICE= EXTENDED PRICE
**In case of discrepancy between a unit price and an extended price, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner.**

SHREDDING SERVICES
14 Line
Item
Description Quantity Service Unit of
Measure
Bin Size Unit
Cost
Total
8 Modesto Police Department - Police
Operations | 601 11th Street Modesto
(bi-weekly service)
1 Initial
Setup
EA 20" x
20" x
36"
9 Modesto Police Department - Property
& Evidence Building | 12th & F Streets,
Modesto (bi-weekly service)
1 Trip Fee EA 20" x
20" x
36"
10 Modesto Police Department- Property
& Evidence Building | 12th & F Streets,
Modesto (bi-weekly service)
4 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
11 Modesto Police Department- Property
& Evidence Building | 12th & F Streets,
Modesto (bi-weekly service)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
12 Modesto Police Department - Property
& Evidence Building | 12th & F Streets,
Modesto (bi-weekly service)
1 Initial
Setup
EA 20" x
20" x
36"
13 City Clerk's Office | 1010 10th Street,
Modesto 6th Floor (bi-weekly service)
1 Trip Fee EA 20" x
20" x
36"
14 City Clerk's Office | 1010 10th Street,
Modesto 6th Floor (bi-weekly service)
1 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
15 City Clerk's Office | 1010 10th Street,
Modesto 6th Floor (bi-weekly service)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
16 City Clerk's Office | 1010 10th Street,
Modesto 6th Floor (bi-weekly service)
1 Initial
Setup
EA 20" x
20" x
36"
17 City Manager's Office | 1010 10th
Street, Modesto 6th Floor (Quarterly
service)
1 Trip Fee EA 20" x
20" x
36"
18 City Manager's Office | 1010 10th
Street, Modesto 6th Floor (Quarterly
service)
1 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
19 City Manager's Office | 1010 10th
Street, Modesto 6th Floor (Quarterly
service)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
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SHREDDING SERVICES
15 Line
Item
Description Quantity Service Unit of
Measure
Bin Size Unit
Cost
Total
20 City Manager's Office | 1010 10th
Street, Modesto 6th Floor (Quarterly
service)
1 Initial
Setup
EA 20" x
20" x
36"
21 Finance Department - Accounting
Division | 1010 10th Street, Modesto
5th Floor (Quarterly service)
1 Trip Fee EA 20" x
20" x
36"
22 Finance Department - Accounting
Division | 1010 10th Street, Modesto
5th Floor (Quarterly service)
1 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
23 Finance Department - Accounting
Division | 1010 10th Street, Modesto
5th Floor (Quarterly service)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
24 Finance Department - Accounting
Division | 1010 10th Street, Modesto
5th Floor (Quarterly service)
1 Initial
Setup
EA 20" x
20" x
36"
25 Public Works - Fleet Division | 1609
8th Street, Modesto, CA 95354 (as
needed)
1 Trip Fee EA 64
Gallon
Tote
26 Public Works - Fleet Division | 1609
8th Street, Modesto, CA 95354 (as
needed)
1 Bin
Service
Charge
(ea)
EA 64
Gallon
Tote
27 Public Works - Fleet Division | 1609
8th Street, Modesto, CA 95354 (as
needed)
1 Additional
Bin
Charge
EA 64
Gallon
Tote
28 Public Works - Fleet Division | 1609
8th Street, Modesto, CA 95354 (as
needed)
1 Initial
Setup
EA 64
Gallon
Tote
29 Information Technology | 1010 10th
Street, Modesto 5th Floor (as needed)
1 Trip Fee EA 64
Gallon
Tote
30 Information Technology | 1010 10th
Street, Modesto 5th Floor (as needed)
1 Bin
Service
Charge
(ea)
EA 64
Gallon
Tote
31 Information Technology | 1010 10th
Street, Modesto 5th Floor (as needed)
1 Additional
Bin
Charge
EA 64
Gallon
Tote
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SHREDDING SERVICES
16 Line
Item
Description Quantity Service Unit of
Measure
Bin Size Unit
Cost
Total
32 Information Technology | 1010 10th
Street, Modesto 5th Floor (as needed)
1 Initial
Setup
EA 64
Gallon
Tote
33 Community & Economic Development |
1010 10th Street, Modesto 3rd Floor
(quarterly services)
1 Trip Fee EA 20" x
20" x
36"
34 Community & Economic Development |
1010 10th Street, Modesto 3rd Floor
(quarterly services)
3 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
35 Community & Economic Development |
1010 10th Street, Modesto 3rd Floor
(quarterly services)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
36 Community & Economic Development |
1010 10th Street, Modesto 3rd Floor
(quarterly services)
1 Initial
Setup
EA 20" x
20" x
36"
37 Human Resource Department | 1010
10th Street, Modesto 2nd Floor (biweekly services)
1 Trip Fee EA 20" x
20" x
36"
38 Human Resource Department | 1010
10th Street, Modesto 2nd Floor (biweekly services)
3 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
39 Human Resource Department | 1010
10th Street, Modesto 2nd Floor (biweekly services)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
40 Human Resource Department | 1010
10th Street, Modesto 2nd Floor (biweekly services)
1 Initial
Setup
EA 20" x
20" x
36"
41 Finance - Revenue Collection and
Compliance Division | 1010 10th Street,
Modesto 2nd Floor (Monthly services)
1 Trip Fee EA 20" x
20" x
36"
42 Finance - Revenue Collection and
Compliance Division | 1010 10th Street,
Modesto 2nd Floor (Monthly services)
4 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
43 Finance - Revenue Collection and
Compliance Division | 1010 10th Street,
Modesto 2nd Floor (Monthly services)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
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SHREDDING SERVICES
17 Line
Item
Description Quantity Service Unit of
Measure
Bin Size Unit
Cost
Total
44 Finance - Revenue Collection and
Compliance Division | 1010 10th Street,
Modesto 2nd Floor (Monthly services)
1 Initial
Setup
EA 20" x
20" x
36"
45 McHenry Museum | 1402 I Street,
Modesto (Quarterly services)
1 Trip Fee EA 20" x
20" x
36"
46 McHenry Museum | 1402 I Street,
Modesto (Quarterly services)
1 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
47 McHenry Museum | 1402 I Street,
Modesto (Quarterly services)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
48 McHenry Museum | 1402 I Street,
Modesto (Quarterly services)
1 Initial
Setup
EA 20" x
20" x
36"
49 Utilities Department - Water Services |
4240 Litt Road, Modesto (Quarterly
services)
1 Trip Fee EA 20" x
20" x
36"
50 Utilities Department - Water Services |
4240 Litt Road, Modesto (Quarterly
services)
1 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
51 Utilities Department - Water Services |
4240 Litt Road, Modesto (Quarterly
services)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
52 Utilities Department - Water Services |
4240 Litt Road, Modesto (Quarterly
services)
1 Initial
Setup
EA 20" x
20" x
36"
53 Utilities Department - Wastewater
Services | 1221 Sutter Ave, Modesto
(bi-weekly services)
1 Trip Fee EA 20" x
20" x
36"
54 Utilities Department - Wastewater
Services | 1221 Sutter Ave, Modesto
(bi-weekly services)
2 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
55 Utilities Department - Wastewater
Services | 1221 Sutter Ave, Modesto
(bi-weekly services)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
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SHREDDING SERVICES
18 Line
Item
Description Quantity Service Unit of
Measure
Bin Size Unit
Cost
Total
56 Utilities Department - Wastewater
Services | 1221 Sutter Ave, Modesto
(bi-weekly services)
1 Initial
Setup
EA 20" x
20" x
36"
57 Modesto Fire Administration | 409 12th
Street, Modesto CA 95354 (as needed)
1 Trip Fee EA 64
Gallon
Tote
58 Modesto Fire Administration | 409 12th
Street, Modesto CA 95354 (as needed)
1 Bin
Service
Charge
(ea)
EA 64
Gallon
Tote
59 Modesto Fire Administration | 409 12th
Street, Modesto CA 95354 (as needed)
1 Additional
Bin
Charge
EA 64
Gallon
Tote
60 Modesto Fire Administration | 409 12th
Street, Modesto CA 95354 (as needed)
1 Initial
Setup
EA 64
Gallon
Tote
61 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Trip Fee EA 20" x
20" x
36"
62 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
63 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
64 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Initial
Setup
EA 20" x
20" x
36"
65 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Trip Fee EA 64
Gallon
Tote
66 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Bin
Service
Charge
(ea)
EA 64
Gallon
Tote
67 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Additional
Bin
Charge
EA 64
Gallon
Tote
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SHREDDING SERVICES
19 Line
Item
Description Quantity Service Unit of
Measure
Bin Size Unit
Cost
Total
68 City Attorney's Office | 1010 10th
Street, Modesto 6th Floor (bi-weekly
services)
1 Initial
Setup
EA 64
Gallon
Tote
69 Parks, Recreation & Neighborhood |
1010 10th Street, Modesto 4th Floor (as
needed)
1 Trip Fee EA 20" x
20" x
36"
70 Parks, Recreation & Neighborhood |
1010 10th Street, Modesto 4th Floor (as
needed)
1 Bin
Service
Charge
(ea)
EA 20" x
20" x
36"
71 Parks, Recreation & Neighborhood |
1010 10th Street, Modesto 4th Floor (as
needed)
1 Additional
Bin
Charge
EA 20" x
20" x
36"
72 Parks, Recreation & Neighborhood |
1010 10th Street, Modesto 4th Floor (as
needed)
1 Initial
Setup
EA 20" x
20" x
36"
73 Parks, Recreation & Neighborhood -
Park Operations | 501 N Jefferson St.

CA 95354 (as needed)
1 Trip Fee EA 64
Gallon
Tote
74 Parks, Recreation & Neighborhood -
Park Operations | 501 N Jefferson St.

CA 95354 (as needed)
1 Bin
Service
Charge
(ea)
EA 64
Gallon
Tote
75 Parks, Recreation & Neighborhood -
Park Operations | 501 N Jefferson St.

CA 95354 (as needed)
1 Additional
Bin
Charge
EA 64
Gallon
Tote
76 Parks, Recreation & Neighborhood -
Park Operations | 501 N Jefferson St.

CA 95354 (as needed)
1 Initial
Setup
EA 64
Gallon
Tote
TOTAL

MEDIA DESTRUCTION
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 CDs 1 EA
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SHREDDING SERVICES
20 Line Item Description Quantity Unit of
Measure
Unit Cost Total
2 VHS Tapes 1 EA
3 Cassette tapes 1 EA
4 Universal Series Bus (USB) 1 EA
5 Solid State Drives (SSD) 1 EA
6 Hybrid Hard Drives (HHD) 1 EA
TOTAL
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
21 BID SUBMITTAL
Bidder’s submission should include all City of Modesto forms as provided. If any form is not applicable, Bidder should write or type “Not Applicable” on it but still include the form in your submission. Before submitting the forms, make sure to review the forms to avoid submitting duplicate forms.

ACKNOWLEDGEMENTS
IFB ACKNOWLEDGEMENT*
The Bidder submitting acknowledges receipt of the referenced IFB and/or Addenda and offers and agrees to provide the articles and/or services specified on behalf of the Bidder indicated in Bidder’s Bid Forms provided by the City, attached hereto and made a part hereof, this includes any forms for the pricing proposed on the Pricing Schedule.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
PREPARATION OF BIDS*
Bidder acknowledges that they have quoted price as specified in Bid. No alterations or changes of any kind shall be permitted to the Pricing Schedule as provided. Responses that do not comply shall be subject to rejection in total.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
TAXES AND FREIGHT CHARGES*
Bidder acknowledges that:

A. Unless otherwise required and specified in the IFB, the prices quoted herein do not include Sales, Use or other taxes.

D. Articles sold to the City are exempt from certain Federal excise taxes. The City will furnish an exemption certificate.
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SHREDDING SERVICES
22 By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
AWARD*
Bidder Acknowledges that:

A. Unless otherwise specified by the Bidder or the IFB gives notice of an all-or-none award, the City may accept any item or group of items of any Bid.

B. Bids are subject to acceptance by the City at any time within 45 days of opening, unless otherwise specified in the IFB. A Bidder shall not change its bid if accepted within such time.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
PATENT INDEMNITY*
Bidder Acknowledges:

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
SAMPLES*
Bidder Acknowledges:

By checking the "please confirm" box below, you acknowledge the above statement. #11..
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SHREDDING SERVICES
23 ☐ Please confirm
*Response required
RIGHTS AND REMEDIES OF CITY FOR DEFAULT*
Bidder Acknowledges:

A. In the event any item furnished by the Bidder in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by the Bidder with its Bid, the City may reject the same, and it shall thereupon become the duty of the Bidder to reclaim and remove the same forthwith, without expense to the City, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should the Bidder fail, neglect or refuse to do so, the City shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. City may deduct from any moneys due or that may there after come due to Bidder, or send an invoice to the Bidder which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the City. In the event that the Bidder fails to make prompt delivery as specified for any item, the same conditions as to the rights of the City to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government.

B. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder.

C. The rights and remedies of the City provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
PAYMENT TERMS AND METHODS*

BIDDER IS ABLE TO CHOOSE FROM EITHER OF THE FOLLOWING PAYMENT METHODS AND ASSOCIATED TIMINGS:

Option A (Preferred): City of Modesto ePay Payment:

SHREDDING SERVICES
24 • Expiration date
• Security code
• Total dollar amount of invoices to be paid
• Invoices reference numbers and corresponding amounts
ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Bidder’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this IFB.

Option B – Manual Check:

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
NO GUARANTEE OR WARRANTY*
Bidder Acknowledges that:

The City makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded under a contract or purchase order resulting from this Bid.

By checking the "please confirm" box below, you acknowledge the above statement. #11..
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SHREDDING SERVICES
25 ☐ Please confirm
*Response required
MINOR IRREGULARITIES*
Bidder Acknowledges that:

The City reserves the right, in its sole discretion, to waive any informalities or minor irregularities in a Bid.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required

BIDDER COMPANY INFORMATION
BIDDER COMPANY FULL LEGAL NAME*
Please provide the full legal name of the Bidder Company on this bid submittal. It may already be provided elsewhere, but please provide here to confirm.
*Response required
BIDDER COMPANY MARKETPLACE (OR DBA) NAME*
Please provide the Company Marketplace Name or DBA (if applicable). It may already be provided elsewhere, but please provide here to confirm.

NOTE: If the company is not operating under an additional name or a dba, then you may state "N/A" here.
*Response required
TYPE OF LEGAL ENTITY*
Is the Bidder Company a Corporation, Limited Liability Company, Partnership, or Sole Proprietorship? If the Bidder Company is something other than one of the above options, please answer "No" here and you will be asked to provide more information after this question. ☐ Yes
☐ No
*Response required
When equals "Yes"
TYPE OF LEGAL ENTITY - SELECT*
Please select which of the following legal entity options under which the Bidder Company operates. #11..
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SHREDDING SERVICES
26 ☐ Corporation
☐ Limited Liability Company
☐ Partnership
☐ Sole Proprietorship
*Response required
When equals "Yes"
LEGAL ENTITY STATE OF REGISTRATION*
In which State is the Bidder Company registered?
*Response required
When equals "No"
TYPE OF LEGAL ENTITY - OTHER*
You have indicated that the Bidder Company does not operate as a Corporation, a Limited Liability Company, a Partnership, or as a Sole Proprietorship. Please explain and be sure to note which State the Bidder Company is registered/established.
*Response required
BIDDER COMPANY HEADQUARTERS ADDRESS*
Please provide the full street address for the headquarters of the Bidder Company. Be sure to include the following:
• Full Street Address
• City
• State
• Country
• Postal Code
*Response required
BIDDER COMPANY WEBSITE ADDRESS*
Please provide the full company website address for the Bidder Company. *Response required
CONTACT PERSON DETAILS*
Please provide the following information for the Contact person for this bid:
• Name
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SHREDDING SERVICES
27 • Title
• Phone (Office)
• Phone (Mobile)
• Mailing Address (Street Address, City, State, Postal Code) • Fax Number
• Email
*Response required
FEDERAL TAXPAYER IDENTIFICATION NUMBER (TIN)*
Please provide the Bidder Company's Federal Taxpayer Identification Number here. *Response required

DUNS & BRADSTREET (DUNS) NUMBER
Please provide the Bidder Company's Duns & Bradstreet (DUNS) Number here.

BIDDER OFFICER NAMES AND TITLES*
Please provide the Names and Titles of the Top Three Bidder Officers in the following manner:
• Full Name, Full Title
• Full Name, Full Title
• Full Name, Full Title
*Response required
YEARS IN BUSINESS*
For how long has the Bidder Company been in business? Please indicate in number of years. *Response required
CLOSEST BIDDER OFFICE*
Please provide the address for the Bidder Office closest to the City of Modesto. Please be sure to provide:
• Full Street Address
• City
• State
• Country
• Postal Code
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SHREDDING SERVICES
28 *Response required
CITY OF MODESTO BUSINESS LICENSE*
Does the Bidder Company currently possess a valid City of Modesto Business License? NOTE: An answer of "No", does not exclude the bid from potential award as it is not required until the contract begins.
☐ Yes
☐ No
*Response required
When equals "Yes"
CITY OF MODESTO BUSINESS LICENSE NUMBER*
You have indicated that the Bidder Company already possesses a City of Modesto Business License, please provide the business license number here.
*Response required

CITY FORMS
BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS*
Does the Bidder have any exceptions, clarifications, or amendments to this IFB, sample agreement, or its associated specifications?
☐ Yes
☐ No
*Response required
When equals "Yes"
BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS*
Please download the below documents, complete, and upload. • Bidder_Exceptions,_Clarific...
*Response required
BIDDER CUSTOMER REFERENCES*
Please download the below documents, complete, and upload. • Bidder_Customer_References.pdf
*Response required
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SHREDDING SERVICES
29 FINANCIAL INTEREST DISCLOSURE*
Please download the below documents, complete, and upload. • Financial_Interest_Disclosu...
*Response required
LOCAL VENDOR?*
Is the Bidder a local vendor as defined by the following requirement? To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.
☐ Yes
☐ No
*Response required
When equals "Yes"
SUPPORT OF LOCAL VENDORS*
Please download the below documents, complete, and upload. • Support_of_Local_Vendors.pdf
*Response required
BIDDER COMPANY HISTORY STATEMENT*
Please download the below documents, complete, and upload. • Bidder_Company_History_Stat...
*Response required
BIDDER WARRANTY STATEMENTS*
Please download the below documents, complete, and upload. • Bidder_Warranty_Statements.pdf
*Response required
BIDDER EXPERIENCE AND CERTIFICATIONS*
Please download the below documents, complete, and upload. • Bidder_Experience_and_Certi...
*Response required
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SHREDDING SERVICES
30 UPLOAD NAID CERTIFICATE*
Please upload NAID Certificate here.
*Response required
CALIFORNIA LEVINE ACT DISCLOSURE*
Please download the below documents, complete, and upload. • Modesto_Levine_Act_Statemen...
*Response required

ADDITIONAL BID INFORMATION

ADDITIONAL INFORMATION (IF NEEDED)
For any additional information requested or required by any of your previously provided answers or as stated within this IFB please upload the additional documentation here.

SUBMITTAL CONFIRMATION*
Bidder hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company Name committing them to the information contained within said submittal.

By checking the "please confirm" box below, you certify the above statement. ☐ Please confirm
*Response required
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
31 TECHNICAL SPECIFICATIONS AND REQUIREMENTS

GENERAL SCOPE OF WORK
The City of Modesto Purchasing Division is requesting bids for City-wide Shredding Services. The Contractor shall be responsible for providing the City with confidential document/media shredding/destruction services. The Contractor shall provide the City departments with secure on-site storage bins. The current bin size being utilized by the department is listed on the pricing schedule, the Contractor shall be responsible with providing similar or the same size bins for the department.

The Contractor shall, on a weekly, bi-weekly, tri-weekly, monthly, or as needed perform shredding/destruction of all documents/media placed in secured bins placed by City staff. The Contractor shall perform these services during the specified City Departments regular business hours. If shred bins are full, City Staff may be required to place items to be shredded in boxes near or around the shred bins. The Contractor shall be responsible to shred those items during the visit.

Items shredded/destroyed shall include:
• Paper, boxed records, cardboards
• Microfilms, microfiche
• DVDs and CDs
• Audio or video tapes
• Computer hard drives, solid state drives, flash storage devices Records submitted to the Contractor for destruction may contain information, which is confidential and will, therefore, be subject to all Federal, State, and County Codes regarding the protection of an individual’s right to privacy. The Contractor shall be required to take whatever measures are necessary to ensure protection. The Contractor shall have enough personnel to serve and support the requirement under the agreement within the specified response time. A Certificate of Destruction signed by the Contractor shall be furnished with each service. The Contractor shall notify the scheduled locations twenty-four (24) hours prior to scheduled service dates if the scheduled service date and times cannot be met.

MPD SCOPE OF WORK
The Modesto Police Department (MPD) Property and Evidence Unit (PE) is responsible for purging property from closed cases, including the disposal of media items such as VHS tapes, CDs, cassettes, USB devices, computer hard drives, solid state drives, and similar electronic storage media. The Modesto Police Department PE Unit needs a Contractor to properly destroy such items. Contractor must comply with the Criminal Justice Information Services (CJIS) Security Policy section Media Protection (MP) MP-6 Media Sanitization page 183 of Version 6 dated 12/27/2024. https://le.fbi.gov/cjis-division/cjis-security-policy-resource-center The selected Contractor shall provide professional and reliable services ensuring items are destroyed and not refurbished or reused.

SPECIFIC REQUIREMENTS
• On-site destruction of materials under the supervision of PE staff upon request scheduled through an appointment with the Property and Evidence Unit
• Destruction methods compliant with applicable industry standards, ensuring data is permanently unrecoverable. • Provision of destruction certificates identifying the date, method, and confirmation of completion • Flexibility to process varying volumes of media, as PE cannot predetermine the quantity requiring destruction at any given time.
• The Contractor shall maintain strict confidentiality of all materials received and shall not permit access, disclosure, or duplication of information contained on any media.
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32 RECORDS
The successful Contractor must be able to supply the City with monthly/quarterly/yearly usage reports to include but not limited to the following:

1. Frequency by Department and Container

2. Cost totals per department, per container, per reporting period

3. Grand total for all department

REQUIRED LICENSES
Prior to beginning any service that shall be furnished under this specification, the Bidder shall secure the appropriate Business/Delivery license from the City of Modesto. Business/Delivery license information may be obtained by calling (209) 577-5389 or emailing [email protected]. The successful Bidder shall maintain a City of Modesto business license for the duration of the agreement.

PAYMENT
CONTRACTOR shall invoice CITY at a minimum of a monthly basis.

All invoices shall be paid in full within thirty (30) days after completion and acceptance of the service by the City, and receipt of a properly prepared invoice, subject to cash discounts allowed and stated in this document. The City is exempt from payment of Federal Excise Tax, and all invoices shall be exclusive of such excise tax.

Invoice to:

City of Modesto
Attn: Accounts Payable
P.O. Box 642
Modesto, CA 95353
[email protected]
CONTRACTOR shall establish a separate billing account number for each CITY department and/or division.

At a minimum invoice shall state the following:

City department/division name and address
Billing period
Bins Serviced (Example: 1 bin every other week = 2 bins per/mo) #11..
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33 Trip Fee

BONDING CERTIFICATE
Bidder shall be bonded to perform security-shredding services for the City of Modesto. Bidder shall provide a copy of their bonding certificate with bid submittal. Bonding certificate shall be through the National Association for Information Destruction (NAID).

BACKGROUND CHECKS
Employee background checks on the Contractor, Subcontractor, and any employee working at the work site may be requested by MPD. Personnel will be required to complete a live scan check, paid by the Contractor.

CONTRACTUAL CHANGES
Changes of a contractual or business nature shall be effected only by written change to the contract by the City of Modesto, Purchasing Division.

DELAY BY THE CITY
Any act or omission of any kind by the City of Modesto, its officers, agents, or employees, which causes the Contractor delay in the completion of the work shall be grounds for extension of time on the part of the Contractor to complete the work, but shall give the Contractor no damages for such delay.

CONTRACTOR'S RESPONSIBILITY FOR WORK
Until the formal acceptance of the work by the City Representative, the Contractor shall be responsible for and have care, custody, and control of the work and of the parts, materials and equipment to be used therein, including parts, materials and equipment delivered to the work site. The Contractor shall bear full risk of loss, injury or damage to any part of the work and parts, material or equipment by action of the elements, or from any other cause, whether arising from the execution or non-execution of the work. The Contractor shall rebuild, repair, restore and make whole, all loss or damage to any portion of the work, parts or materials, before final acceptance, and shall bear the expense thereof, except for such loss or damage caused by the acts of the City, State, or Federal Government, or by an act of God as defined in Section 4150 of the California Government Code.

Suspension of work for any cause whatsoever shall not relieve the Contractor of his/her responsibility for the work or parts and materials as specified on the work request.

The Contractor shall be responsible for and remedy all defects arising from faulty, improper or inferior workmanship, or parts and materials discovered in any part of the work, during one year after the completion and acceptance of the work.

The Contractor shall be responsible for any damage his/her activities cause to adjacent public or private property. The Contractor shall take all measures necessary to protect the surrounding area from debris or other damage resultant from the project activities.

CHARACTER OF WORKERS
If any person employed by the Contractor fails or refuses to carry out the direction of the City Representative or appears to be incompetent or acts in a disorderly or improper manner, that person shall be discharged #11..
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34 immediately from the job on the request of the City Representative or Purchasing Manager, and such person shall not work again work on any City job.

LABOR FORCE AND SUPERVISION
The Contractor shall provide sufficient labor at all times to carry out the work properly and shall ensure that competent workers who are skilled in the type of work required are employed. The Contractor shall ensure that supervision is provided at all times while any work under this contract is being performed. if, in the judgement of the City, any person is incompetent or disorderly, Contractor shall promptly remove such person from the work for the duration of the contract.

ADDITIONAL AND EMERGENCY PROTECTION
Whenever, in the opinion of the City Representative, the contractor has not taken sufficient precautions for the safety of the public, or property and structures adjacent to the work site, the City Representative may provide suitable protection with or without first notifying the Contractor. The cost and expense of such protection provided by the City shall be borne by the Contractor. The City shall deduct the cost of such protection from any monies due or to become due to the Contractor.

PARKING
Should the Contractor be unable to secure parking at the 1010 10th Street Location, parking is permitted within the service alleyway situated on the 11th Street, located between City Hall and the 10th Street Parking Lot. Access to this alleyway requires coordination with 10th Street Security. The Contractor shall contact 10th Street Security at (209) 652-2206 upon arrival to facilitate entry. Please be advised that scheduled waste management activities, specifically trash compactor emptying on Friday mornings and recycling collection on Tuesday and Thursday mornings, may impede access to the alleyway. Please see attachment A for reference.

TERM OF AGREEMENT
The term of the agreement shall be for a period of two-years with three (3) one-year extension options at the sole discretion of City, for a total of up to five (5) years.

A. Pricing shall remain firm for the first two years of any agreement which may be awarded pursuant to this IFB.

B. Price increases for subsequent agreement years three, four, and five, shall not exceed the Consumer Price Index (CPI) for West Urban Area in any one agreement year, and shall be negotiated through the Purchasing Division. Requests for price increases shall be submitted by Contractor(s) in writing, ninety (90) days prior to the annual anniversary date of the agreement to be effective for the subsequent year.

C. Price adjustments for diesel fuel fluctuations may be considered. Thirty (30) day written notice is required for consideration. Any price adjustment shall be negotiated through the Purchasing Division and approved at the sole discretion of the CITY.

The index used to determine price adjustments on diesel fuel shall come from the Energy Information Administration Website: HTTPS://WWW.EIA.GOV/PETROLEUM/GASDIESEL/, California data. #11..
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35 SAMPLE ANNUAL AGREEMENT - SERVICES-NON-PREVAILING WAGE This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this _______ day of ________________, 20___, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and _____, a _______, hereinafter called CONTRACTOR.

W I T N E S E T H:

WHEREAS, the Modesto City Council adopted Resolution No. 20___-______ authorizing the Award of Bid and agreement for the ______ SERVICES to CONTRACTOR, attached hereto as Exhibit “A” and made a part hereof, and
WHEREAS, the CONTRACTOR provided a responsive and responsible submittal that best meets the CITY needs, attached hereto as Exhibit “B” and made a part hereof, and WHEREAS, the CITY and CONTRACTOR shall enter into an agreement for the ______ SERVICES as described in IFB ____-____, attached hereto as Exhibit “C" and made a part hereof (hereinafter called IFB).

NOW, THEREFORE, the parties hereto mutually agree as follows:

1. THE WORK
a. CONTRACTOR shall furnish all labor, materials, equipment, fuel, tools, licenses, and insurance necessary to perform and complete the required work as specified in Exhibit “B”, and in strict accordance with the conditions of the complete AGREEMENT. b. CONTRACTOR shall do and perform the work contemplated hereby in a good workmanlike manner under the direction of and to the satisfaction of the CITY Representative. c. CONTRACTOR shall maintain proper insurance with the CITY for the duration of the AGREEMENT.
d. CONTRACTOR shall maintain a CITY business license for the duration of the AGREEMENT. e. CONTRACTOR shall furnish said services at the following AGREEMENT rates for an estimated annual amount $______. The total amount paid by CITY to CONTRACTOR over the full term of the AGREEMENT shall not exceed $_____. Unless the services provided are for a lump sum or flat fee, fees for work performed by CONTRACTOR on an hourly basis shall not exceed the amounts shown on Bid attached hereto as Exhibit B.

AGREEMENT PRICING
[TBD - Insert Pricing Table Here]

2. CITY REPRESENTATIVE
CITY Representative is: ___________
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36 Purchasing Representative: __________
The CITY Representative is not authorized to commit the CITY to changes in specifications, requirements, or scope of work, changes in price(s), period of performance or delivery date(s) or method of shipment. Changes of a contractual or business nature shall be effective only by written change to the AGREEMENT, issued by the City of Modesto, Purchasing Division.

3. CONTRACTOR CONTACT
<Enter Contact Information Here>

4. TERM OF AGREEMENT
The term of the AGREEMENT shall be for a period of two (2) years, with three (3) one-year extension options at the sole discretion of CITY, for a total of up to five (5) years.

Year 1: MONTH DD, 20___ through MONTH DD, 20___
Year 2: MONTH DD, 20___ through MONTH DD, 20___
Year 3: MONTH DD, 20___ through MONTH DD, 20___
Year 4: MONTH DD, 20___ through MONTH DD, 20___
Year 5: MONTH DD, 20___ through MONTH DD, 20___
Pricing as set forth in Section 1.e. above shall remain firm for the first two years of the AGREEMENT.

Price increases for any subsequent AGREEMENT years following the second year shall not exceed the percentage change in the Consumer Price Index (CPI) for West Urban Area in any one AGREEMENT year and shall be negotiated through the Purchasing Division. Requests for price increases shall be submitted by CONTRACTOR in writing, ninety (90) days prior to the annual anniversary date of the AGREEMENT to be effective for the subsequent year.

The index used to determine price adjustments on diesel fuel shall come from the Energy Information Administration Website: HTTPS://WWW.EIA.GOV/PETROLEUM/GASDIESEL/, California data.

5. INSURANCE REQUIREMENTS
During the term of this AGREEMENT, CONTRACTOR shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached Exhibit (D) to this AGREEMENT and shall otherwise comply with the other provisions of Exhibit (D) to this AGREEMENT. The City utilizes a software program “PINS Advantage” where vendor is responsible for uploading and maintaining updated insurance. #11..
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37 6. PAYMENT
CONTRACTOR shall invoice CITY not less than once per month based on the cost for services performed and reimbursable costs incurred prior to the invoice date. All invoices shall be paid in full the following payment terms within thirty days after completion and acceptance of the Services by the CITY, and receipt of a properly prepared invoice, CITY will pay CONTRACTOR [TO BE DETERMINED BY IFB RESPONSE IN FINAL AGREEMENT, EITHER “Net 30 terms via CITY’s ePay Program” or “Net 45 Days via manual check”]. The CITY is exempt from payment of Federal Excise Tax, and all invoices shall be exclusive of such excise tax.

Invoice to: City of Modesto
Attn: Accounts Payable
P.O. Box 642
Modesto, CA 95353
Email to: [email protected]
CONTRACTOR shall establish a separate billing account for each CITY department and/or division.

At a minimum, invoices shall state the following:
• This AGREEMENT number
• CITY department/division name and address
• Billing period
• Bins Serviced (Example: 1 bin every other week = 2 bins per/mo) • Unit price, extended price, trip fee, sales tax and total

7. INDEMNITY
The CONTRACTOR shall hold the CITY, its agents, officials, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of CONTRACTOR, or its agents, officials, officers, employees, or volunteers relating to or during the performance of its obligations under this AGREEMENT, except for claims arising from the willful or active negligence of the City. CONTRACTOR’s obligation to defend, indemnify, and hold the CITY, its agents, officials, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this AGREEMENT for CONTRACTOR to procure and maintain a policy of insurance.

8. VENUE & GOVERNING LAW
Venue for any dispute or claim arising or related to this AGREEMENT its performance, breach, or interpretation (including issues about its validity or enforceability), shall be exclusively in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California. #11..
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38 This AGREEMENT shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, without giving effect to its conflicts of law’s provisions or principles.

9. ATTORNEY'S FEES
If a party to this AGREEMENT brings any action, including an action for declaratory relief, to enforce or interpret the provision of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10. COMMENCEMENT AND COMPLETION OF THE WORK
The work contemplated herein shall be commenced as immediately after the agreement administrator receives and has on file:
a. Proofs of insurance (approved by CITY Risk Manager); and b. Executed Agreement;
c. CONTRACTOR Bid submittal;
d. IFB No. IFB-00010RB
e. Contractor’s City of Modesto business license

11. TERMINATION OF SERVICES
Termination for Default: In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the nonperformance. Within 10 days after receipt of notification, the breaching party shall correct any nonperformance to the reasonable satisfaction of the non-breaching party, or such other time as may be identified in the notice. Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.

Termination by City for Convenience: The City may also terminate this AGREEMENT the Contractor's performance under the Agreement, either in whole or in part, at its own discretion and without cause.

Post-Termination Procedure
Upon receipt of a written notice of termination pursuant to either of the foregoing paragraphs, the CONTRACTOR shall:
a. Cease its work as directed in the notice of termination as of the termination date and see to it that its employees, subcontractors and agents are notified of such termination and act as specified in the notice of termination;
b. Terminate all orders and subcontracts except as necessary to complete any portion of the SERVICES that are not terminated;
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39 c. If directed in writing by the CITY to do so, assign all right, title and interest in subcontracts and materials in progress to CITY, in which case the CITY will have the right at its discretion to settle, or pay any or all claims arising out of the termination of such, but in no event shall recovery by any CONTRACTOR or subcontractor include lost profits for portions of the SERVICES not completed or undertaken, including materials not delivered; d. Deliver or otherwise make available to the CITY all data, drawings, specifications, reports, estimates, summaries and such other information and material as may have been accumulated by the CONTRACTOR in performing the SERVICES whether completed or in process; e. Settle outstanding liabilities and claims, subject to the approval of CITY; f. Complete performance of such part of the SERVICES as has not been terminated; g. Take such other actions as may be necessary, or as may be directed by the CITY for the protection and preservation of the SERVICES and/or property related to the SERVICES; h. If CITY so requests, and at CITY's cost, CONTRACTOR shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONTRACTOR’s work on the SERVICES.
i. CONTRACTOR understands and agrees that CITY may, in CITY’s sole discretion, refuse to pay CONTRACTOR for that portion of CONTRACTOR's SERVICES which were performed by CONTRACTOR on the project prior to the termination date and which remain unacceptable and/or not useful to CONTRACTOR as of the termination date.

CITY will pay CONTRACTOR for SERVICES actually completed prior to the receipt of the termination notice or otherwise completed in accordance with the notice of termination. The final payment to the CONTRACTOR after termination for convenience shall be limited to amounts due and owing under the AGREEMENT at time of termination, including the following:
j. The cost of settling and paying valid claims arising out of the termination of the SERVICES such as subcontractor agreements or contracts for materials; k. The AGREEMENT price allocable to the portion of the SERVICES properly performed or goods supplied to the work site by the CONTRACTOR as of the date of termination, as determined in accordance with the notice of termination, reduced by any sums previously paid to the CONTRACTOR for such SERVICES.

12. COMPLIANCE WITH LAWS
CONTRACTOR hereby agrees that CONTRACTOR and its subcontractors, if any, in the performance of the SERVICES described herein, will comply with all federal, state, county and municipal laws, rules and regulations which may be applicable to the work herein contracted for, whether now in existence or hereafter adopted.
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40 13. FAILURE TO PERFORM SATISFACTORY WORK
It is agreed and understood that if the CONTRACTOR fails to perform the SERVICES as specified herein, CITY's representative may:
a. Consent to accept such unsatisfactory service with an appropriate adjustment in contract price, based on established cost factors,
b. Have such required work done by CITY forces or otherwise, and charge the cost thereof to the CONTRACTOR, or
c. Recommend termination of AGREEMENT between said the CONTRACTOR and the City of Modesto.

14. ASSIGNMENT OF RIGHTS
The CONTRACTOR offers and agrees, and will require all subcontractors and suppliers to agree, to assign to the CITY all rights, title, and interest in and to all causes of action it and they may have under Section 4 of the Clayton Act (15 United States code, Section 15) or under the Cartwright Act (Business and Professions Code, Section 16700 et seq.), arising from the acquisition of goods, services, or materials pursuant to this AGREEMENT or any allowed subcontract. The assignment made by CONTRACTOR and all assignments made by subcontractors and suppliers shall be made and become effective at the time the CITY makes final payment to The CONTRACTOR, without further acknowledgment by the parties (Government Code, Sections 4550-4554).

15. CITY PROCESS/PROCEDURE APPROVALS
CITY approval of any process or procedure shall not relieve CONTRACTOR of its responsibility to furnish the required SERVICES meeting all specifications contained herein.

16. CONTRACTOR'S RESPONSIBILITY FOR DAMAGES
If CONTRACTOR damages any property belonging to the CITY or a third party, the CONTRACTOR will be required to make repairs immediately, at CONTRACTOR’s sole cost and expense, to the satisfaction of the CITY. In the event that CONTRACTOR fails to perform the necessary repairs, the CITY may either retain from the money due to CONTRACTOR an amount sufficient to repair the damage or perform the repairs and send an invoice to the CONTRACTOR for such costs, which shall be paid within thirty (30) days.

17. NOTICES
Any notice, payment or instrument required or permitted by this AGREEMENT to be given or delivered to either party shall be deemed to have been received when personally delivered, or one calendar week following deposit of the same in any United States Post Office, registered or certified mail, postage prepaid, addressed as follows:
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41 CONTRACTOR: ____________
____________
____________
____________
CITY: City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353
Each party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

18. SIGNATORY(IES) FOR CONTRACTOR
Each signatory for CONTRACTOR below warrants and represents that it is legally competent to, and has full authority to, execute the AGREEMENT.

19. QUANTITIES
No minimum or maximum is guaranteed or implied.

20. FUNDING
All annual extensions are based upon continuous funding for that purpose by the City Council. Failure to fund any annual extension shall result in an immediate termination of the AGREEMENT without redress.

21. OTHER GOVERNMENT/PUBLICLY FUNDED AGENCIES
If mutually agreeable to all parties, the issuance of any resultant contract/purchase order referencing these specifications and modified by mutual agreement between all parties may be extended to other government or publicly funded agencies. It shall be understood that all terms and conditions as specified herein shall apply.

22. NON-DISCRIMINATION
a. During the performance of this AGREEMENT, CONTRACTOR and any allowed subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, color, ancestry, religion, sex, national origin, marital status, age, medical condition (cancer related), physical handicap (including AIDS), sexual orientation, or any other basis prohibited by Federal or California law. Equal employment opportunity extends, but is not limited to recruitment, compensation, benefits, layoff, termination, and all other conditions of employment. The CONTRACTOR and any allowed subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. The CONTRACTOR and any allowed subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated thereunder (California Administrative Code, Title 2, and Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12900, set forth in Chapter 5 of Division #11..
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42 4 of Title 2 of the California Administrative Code are incorporated into this contract by reference and made a part hereof as if set forth in full.
b. The CONTRACTOR and any allowed subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
c. The CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in any allowed subcontracts to perform SERVICES. d. The CONTRACTOR shall permit access by representatives of the Department of Fair Employment and Housing and the CITY upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, other sources of information and its facilities as said Department or CITY shall require to ascertain compliance with this AGREEMENT.
e. By executing this AGREEMENT, CONTRACTOR certifies that it shall follow and be in compliance with the Americans with Disabilities Act of 1990, the applicable administrative requirements promulgated in response thereto, and any other applicable Federal laws and regulations relating to handicap discrimination and participation and will continue to do so for at least the duration of the AGREEMENT and any extensions thereof.

23. CONTRACTOR LICENSES & PERMITS
CONTRACTOR warrants and represents that it possesses and shall maintain all licenses and shall secure and maintain all necessary permits necessary to perform the SERVICES.

24. RECORDS
All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that CONTRACTOR prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the CITY. CONTRACTOR hereby agrees to deliver those documents to the CITY upon termination of the AGREEMENT, and the CITY may use, reuse or otherwise dispose of the documents without CONTRACTOR’s permission. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this AGREEMENT are prepared specifically for the City and are not necessarily suitable for any future or other use.

25. FACILITIES AND EQUIPMENT
Except as set forth herein, CONTRACTOR shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this AGREEMENT. CITY shall make available to CONTRACTOR only the facilities and equipment listed in EXHIBIT “A” and “B”, and only under the terms and conditions set forth herein.

26. INDEPENDENT CONTRACTOR; NOT AGENT
At all times during the term of this AGREEMENT, CONTRACTOR shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the #11..
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43 results of CONTRACTOR’s services rendered pursuant to this AGREEMENT. Except as City may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this AGREEMENT to bind City to any obligation whatsoever.

27. DRUG FREE WORKPLACE
CONTRACTOR certifies that it is following and in compliance with Sections 8350 8355 of Chapter 5.5 of the Government Code, Drug Free Workplace Act whereby each person or organization awarded a contract/purchase order or grant for the procurement of any property or service from any state agency (city) shall certify to the contracting or granting agency that it will provide a drug free workplace.

28. ASSIGNMENT
Neither this AGREEMENT nor any SERVICES hereunder shall be subcontracted or assigned by CONTRACTOR without the prior written consent of the CITY in each and every instance.

29. WAIVER
The waiver by any party to this AGREEMENT of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

30. HEADINGS NOT CONTROLLING
Headings used in the Agreement are for reference purposes only and shall not be considered in construing this AGREEMENT.

31. MISCELLANEOUS
Time is of the essence in CONTRACTOR’s performance under each provision of this AGREEMENT.

32. ENTIRE AGREEMENT
This Agreement and its exhibits contain the entire understanding between CONTRACTOR and CITY.

33. PARTIAL INVALIDITY
If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.
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44 IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this Agreement by its City Manager and attested by its City Clerk under authority of Resolution No. 20___- _______, adopted by the Council of the City of Modesto on the ________ day of __________________, 20___ and _____________.has caused this Agreement to be duly executed.

CITY OF MODESTO
a municipal corporation

CONTRACTOR
By ________________________________ By ________________________________ JOSEPH P. LOPEZ
City Manager
(Signature)
By ________________________________
ATTEST: (Name & Title)
Date: _______________________________
By ________________________________
DIANE NAYARES-PEREZ, CMC, City Clerk
(SEAL)
APPROVED AS TO FORM:

By ________________________________
JOSE M. SANCHEZ, City Attorney
By ________________________________
MATTHEW BRALEY, ARM-PE, Risk Manager
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45 EXHIBIT D: INSURANCE REQUIREMENTS FOR MOST CONTRACTS Insurance Requirements for Most Contracts
(Not for Professional Services or Construction Contracts) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Modesto requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Modesto.

Umbrella or Excess Coverage
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement.

This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and noncontributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.
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46 The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Modesto, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance with coverage equal to ISO form CG 2010. For completed operations, a separate endorsement equal to ISO form CG 2037 is required.

Primary Coverage
The Additional Insured coverage under the Contractor’s policy shall be “primary and non-contributory” and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 13. The City of Modesto does not accept endorsements limiting the Contractor’s insurance coverage to the sole negligence of the Named Insured.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Modesto.

Waiver of Subrogation
Contractor hereby grants to City of Modesto a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Modesto by virtue of the payment of any loss under such insurance.

Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Modesto has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
All Self-insured retentions must be disclosed to Risk Management for approval and shall not reduce the limits of liability. The City of Modesto may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Modesto.

Verification of Coverage
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INVITATION FOR BIDS # IFB-00010RB

SHREDDING SERVICES
47 Contractor shall furnish the City of Modesto with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements are to be received and approved by the City of Modesto Risk Services before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Modesto reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Subcontractors
Contractors shall require and verify that all subcontractors, or other parties hired for this work, purchase and maintain coverage for indemnity and insurance requirements as least as broad as specified in this agreement to the extent they apply to the scope of the subcontractor’s work with the same certificate of insurance requirements and naming as additional insureds all parties to this contract.

Special Risks or Circumstances
City of Modesto reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Certificate Holder Address
Proper address for mailing certificates, endorsements and notices shall be:

City of Modesto
Attn: Risk Management
1010 10th Street
Modesto, CA 95354
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1 Exhibit D:

Insurance Requirements for Most Contracts
(Not for Professional Services or Construction Contracts) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

Umbrella or Excess Coverage
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement.

The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
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2 The City of Modesto, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Modesto.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Modesto.

Verification of Coverage
Contractor shall furnish the City of Modesto with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements are to be received and approved by the City of Modesto Risk Services before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s #11..
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3 obligation to provide them. The City of Modesto reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Certificate Holder Address
Proper address for mailing certificates, endorsements and notices shall be:

City of Modesto
Attn: Risk Management
1010 10th Street
Modesto, CA 95354
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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PRICE TABLES

SERVICE LOCATIONS
Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
1 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
2 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 20 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $200.00
3 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
4 Modesto Police Department - Main Police Building | 600 10th Street, Modesto (bi-weekly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
5 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
6 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 11 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $110.00
7 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
8 Modesto Police Department - Police Operations | 601 11th Street Modesto (bi-weekly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
9 Modesto Police Department - Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
1 Trip Fee EA 20" x 20" x
36"
$20.00 $20.00
10 Modesto Police Department- Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
4 Bin Service
Charge (ea)
EA 20" x 20" x
36"
$10.00 $40.00
11 Modesto Police Department- Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
1 Additional
Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 17 ends

Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
12 Modesto Police Department - Property & Evidence Building | 12th & F Streets, Modesto (bi-weekly service)
1 Initial Setup EA 20" x 20" x
36"
$0.00 $0.00
13 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
14 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
15 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
16 City Clerk's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
17 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
18 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
19 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
20 City Manager's Office | 1010 10th Street, Modesto 6th Floor (Quarterly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
21 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
22 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
23 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
24 Finance Department - Accounting Division | 1010 10th Street, Modesto 5th Floor (Quarterly service) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
25 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
26 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
27 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
28 Public Works - Fleet Division | 1609 8th Street, Modesto, CA 95354 (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
29 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
30 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
31 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
32 Information Technology | 1010 10th Street, Modesto 5th Floor (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
33 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
34 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 3 Bin Service Charge (ea)
EA 20" x 20" x
36"
$25.00 $75.00
35 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$25.00 $25.00
36 Community & Economic Development | 1010 10th Street, Modesto 3rd Floor (quarterly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
37 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 19 ends

Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
38 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 3 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $30.00
39 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
40 Human Resource Department | 1010 10th Street, Modesto 2nd Floor (bi-weekly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
41 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
1 Trip Fee EA 20" x 20" x
36"
$20.00 $20.00
42 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
4 Bin Service
Charge (ea)
EA 20" x 20" x
36"
$10.00 $40.00
43 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
1 Additional
Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
44 Finance - Revenue Collection and Compliance Division | 1010 10th Street, Modesto 2nd Floor (Monthly services)
1 Initial Setup EA 20" x 20" x
36"
$0.00 $0.00
45 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
46 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
47 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
48 McHenry Museum | 1402 I Street, Modesto (Quarterly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
49 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
50 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 20 ends

Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
51 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
52 Utilities Department - Water Services | 4240 Litt Road, Modesto (Quarterly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
53 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
54 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 2 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $20.00
55 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
56 Utilities Department - Wastewater Services | 1221 Sutter Ave, Modesto (bi-weekly services) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
57 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
58 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
59 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
60 Modesto Fire Administration | 409 12th Street, Modesto CA 95354 (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
61 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
62 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
63 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

Page 21 ends

Line Item Description Quantity Service Unit of
Measure
Bin Size Unit Cost Total
64 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Initial Setup EA 20" x 20" x 36"
$10.00 $10.00
65 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
66 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
67 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
68 City Attorney's Office | 1010 10th Street, Modesto 6th Floor (bi-weekly services) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
69 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Trip Fee EA 20" x 20" x 36"
$20.00 $20.00
70 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Bin Service Charge (ea)
EA 20" x 20" x
36"
$10.00 $10.00
71 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Additional Bin Charge
EA 20" x 20" x
36"
$10.00 $10.00
72 Parks, Recreation & Neighborhood | 1010 10th Street, Modesto 4th Floor (as needed) 1 Initial Setup EA 20" x 20" x 36"
$0.00 $0.00
73 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Trip Fee EA 64 Gallon Tote
$20.00 $20.00
74 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Bin Service Charge (ea)
EA 64 Gallon
Tote
$25.00 $25.00
75 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Additional Bin Charge
EA 64 Gallon
Tote
$25.00 $25.00
76 Parks, Recreation & Neighborhood - Park Operations | 501 N Jefferson St. CA 95354 (as needed) 1 Initial Setup EA 64 Gallon Tote
$0.00 $0.00
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[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
IFB No. IFB-00010RB
Shredding Services
[PACIFIC STORAGE COMPANY] RESPONSE DOCUMENT REPORT
Invitation For Bid - Shredding Services

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MEDIA DESTRUCTION
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 CDs 1 EA $0.25 $0.25
2 VHS Tapes 1 EA $1.00 $1.00
3 Cassette tapes 1 EA $0.25 $0.25
4 Universal Series Bus (USB) 1 EA $1.00 $1.00
5 Solid State Drives (SSD) 1 EA $10.00 $10.00
6 Hybrid Hard Drives(HHD) 1 EA $10.00 $10.00
7 Minimum Pickup Fee for Laptop Destruction 1 EA $250.00 $250.00 #11..
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City of Modesto
IFB‐00010RB Shredding Services Cost Abstract
Line
Item Description Quantity
Unit of
Measure Unit Cost Total Service Bin Size
1 Modesto Police Department ‐ Main Police Building |
600 10th Street, Modesto (bi‐weekly service) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 2 Modesto Police Department ‐ Main Police Building |
600 10th Street, Modesto (bi‐weekly service) 20 EA $10.00 $200.00 Bin Service Charge (ea) 20" x 20" x 36" 3 Modesto Police Department ‐ Main Police Building |
600 10th Street, Modesto (bi‐weekly service) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 4 Modesto Police Department ‐ Main Police Building |
600 10th Street, Modesto (bi‐weekly service) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 5 Modesto Police Department ‐ Police Operations |
601 11th Street Modesto (bi‐weekly service) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 6 Modesto Police Department ‐ Police Operations |
601 11th Street Modesto (bi‐weekly service) 11 EA $10.00 $110.00 Bin Service Charge (ea) 20" x 20" x 36" 7 Modesto Police Department ‐ Police Operations |
601 11th Street Modesto (bi‐weekly service) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 8 Modesto Police Department ‐ Police Operations |
601 11th Street Modesto (bi‐weekly service) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 9 Modesto Police Department ‐ Property & Evidence
Building | 12th & F Streets, Modesto (bi‐weekly
service) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36"
10 Modesto Police Department‐ Property & Evidence
Building | 12th & F Streets, Modesto (bi‐weekly
service) 4 EA $10.00 $40.00 Bin Service Charge (ea) 20" x 20" x 36" 11 Modesto Police Department‐ Property & Evidence
Building | 12th & F Streets, Modesto (bi‐weekly
service) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 12 Modesto Police Department ‐ Property & Evidence
Building | 12th & F Streets, Modesto (bi‐weekly
service) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 13 City Clerk's Office | 1010 10th Street, Modesto 6th
Floor (bi‐weekly service) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 14 City Clerk's Office | 1010 10th Street, Modesto 6th
Floor (bi‐weekly service) 1 EA $10.00 $10.00 Bin Service Charge (ea) 20" x 20" x 36" 15 City Clerk's Office | 1010 10th Street, Modesto 6th
Floor (bi‐weekly service) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 16 City Clerk's Office | 1010 10th Street, Modesto 6th
Floor (bi‐weekly service) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 17 City Manager's Office | 1010 10th Street, Modesto
6th Floor (Quarterly service) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 18 City Manager's Office | 1010 10th Street, Modesto
6th Floor (Quarterly service) 1 EA $10.00 $10.00 Bin Service Charge (ea) 20" x 20" x 36" 19 City Manager's Office | 1010 10th Street, Modesto
6th Floor (Quarterly service) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 20 City Manager's Office | 1010 10th Street, Modesto
6th Floor (Quarterly service) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 21 Finance Department ‐ Accounting Division | 1010
10th Street, Modesto 5th Floor (Quarterly service) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 22 Finance Department ‐ Accounting Division | 1010
10th Street, Modesto 5th Floor (Quarterly service) 1 EA $10.00 $10.00 Bin Service Charge (ea) 20" x 20" x 36" 23 Finance Department ‐ Accounting Division | 1010
10th Street, Modesto 5th Floor (Quarterly service) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 24 Finance Department ‐ Accounting Division | 1010
10th Street, Modesto 5th Floor (Quarterly service) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 25 Public Works ‐ Fleet Division | 1609 8th Street,
Modesto, CA 95354 (as needed) 1 EA $20.00 $20.00 Trip Fee 64 Gallon Tote 26 Public Works ‐ Fleet Division | 1609 8th Street,
Modesto, CA 95354 (as needed) 1 EA $25.00 $25.00 Bin Service Charge (ea) 64 Gallon Tote 27 Public Works ‐ Fleet Division | 1609 8th Street,
Modesto, CA 95354 (as needed) 1 EA $25.00 $25.00 Additional Bin Charge 64 Gallon Tote 28 Public Works ‐ Fleet Division | 1609 8th Street,
Modesto, CA 95354 (as needed) 1 EA $0.00 $0.00 Initial Setup 64 Gallon Tote 29 Information Technology | 1010 10th Street,
Modesto 5th Floor (as needed) 1 EA $20.00 $20.00 Trip Fee 64 Gallon Tote 30 Information Technology | 1010 10th Street,
Modesto 5th Floor (as needed) 1 EA $25.00 $25.00 Bin Service Charge (ea) 64 Gallon Tote 31 Information Technology | 1010 10th Street,
Modesto 5th Floor (as needed) 1 EA $25.00 $25.00 Additional Bin Charge 64 Gallon Tote 32 Information Technology | 1010 10th Street,
Modesto 5th Floor (as needed) 1 EA $0.00 $0.00 Initial Setup 64 Gallon Tote 33 Community & Economic Development | 1010 10th
Street, Modesto 3rd Floor (quarterly services) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 34 Community & Economic Development | 1010 10th
Street, Modesto 3rd Floor (quarterly services) 3 EA $25.00 $75.00 Bin Service Charge (ea) 20" x 20" x 36" Service Locations Pacific Storage Company
1 #11..
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City of Modesto
IFB‐00010RB Shredding Services Cost Abstract
Line
Item Description Quantity
Unit of
Measure Unit Cost Total Service Bin Size
35 Community & Economic Development | 1010 10th
Street, Modesto 3rd Floor (quarterly services) 1 EA $25.00 $25.00 Additional Bin Charge 20" x 20" x 36" 36 Community & Economic Development | 1010 10th
Street, Modesto 3rd Floor (quarterly services) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 37 Human Resource Department | 1010 10th Street,
Modesto 2nd Floor (bi‐weekly services) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 38 Human Resource Department | 1010 10th Street,
Modesto 2nd Floor (bi‐weekly services) 3 EA $10.00 $30.00 Bin Service Charge (ea) 20" x 20" x 36" 39 Human Resource Department | 1010 10th Street,
Modesto 2nd Floor (bi‐weekly services) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 40 Human Resource Department | 1010 10th Street,
Modesto 2nd Floor (bi‐weekly services) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 41 Finance ‐ Revenue Collection and Compliance
Division | 1010 10th Street, Modesto 2nd Floor
(Monthly services) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 42 Finance ‐ Revenue Collection and Compliance
Division | 1010 10th Street, Modesto 2nd Floor
(Monthly services) 4 EA $10.00 $40.00 Bin Service Charge (ea) 20" x 20" x 36" 43 Finance ‐ Revenue Collection and Compliance
Division | 1010 10th Street, Modesto 2nd Floor
(Monthly services) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 44 Finance ‐ Revenue Collection and Compliance
Division | 1010 10th Street, Modesto 2nd Floor
(Monthly services) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 45 McHenry Museum | 1402 I Street, Modesto
(Quarterly services) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 46 McHenry Museum | 1402 I Street, Modesto
(Quarterly services) 1 EA $10.00 $10.00 Bin Service Charge (ea) 20" x 20" x 36" 47 McHenry Museum | 1402 I Street, Modesto
(Quarterly services) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 48 McHenry Museum | 1402 I Street, Modesto
(Quarterly services) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 49 Utilities Department ‐ Water Services | 4240 Litt
Road, Modesto (Quarterly services) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 50 Utilities Department ‐ Water Services | 4240 Litt
Road, Modesto (Quarterly services) 1 EA $10.00 $10.00 Bin Service Charge (ea) 20" x 20" x 36" 51 Utilities Department ‐ Water Services | 4240 Litt
Road, Modesto (Quarterly services) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 52 Utilities Department ‐ Water Services | 4240 Litt
Road, Modesto (Quarterly services) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 53 Utilities Department ‐ Wastewater Services | 1221
Sutter Ave, Modesto (bi‐weekly services) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 54 Utilities Department ‐ Wastewater Services | 1221
Sutter Ave, Modesto (bi‐weekly services) 2 EA $10.00 $20.00 Bin Service Charge (ea) 20" x 20" x 36" 55 Utilities Department ‐ Wastewater Services | 1221
Sutter Ave, Modesto (bi‐weekly services) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 56 Utilities Department ‐ Wastewater Services | 1221
Sutter Ave, Modesto (bi‐weekly services) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 57 Modesto Fire Administration | 409 12th Street,
Modesto CA 95354 (as needed) 1 EA $20.00 $20.00 Trip Fee 64 Gallon Tote 58 Modesto Fire Administration | 409 12th Street,
Modesto CA 95354 (as needed) 1 EA $25.00 $25.00 Bin Service Charge (ea) 64 Gallon Tote 59 Modesto Fire Administration | 409 12th Street,
Modesto CA 95354 (as needed) 1 EA $25.00 $25.00 Additional Bin Charge 64 Gallon Tote 60 Modesto Fire Administration | 409 12th Street,
Modesto CA 95354 (as needed) 1 EA $0.00 $0.00 Initial Setup 64 Gallon Tote 61 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 62 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $10.00 $10.00 Bin Service Charge (ea) 20" x 20" x 36" 63 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 64 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $10.00 $10.00 Initial Setup 20" x 20" x 36" 65 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $20.00 $20.00 Trip Fee 64 Gallon Tote 66 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $25.00 $25.00 Bin Service Charge (ea) 64 Gallon Tote 67 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $25.00 $25.00 Additional Bin Charge 64 Gallon Tote 68 City Attorney's Office | 1010 10th Street, Modesto
6th Floor (bi‐weekly services) 1 EA $0.00 $0.00 Initial Setup 64 Gallon Tote 2 #11..
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City of Modesto
IFB‐00010RB Shredding Services Cost Abstract
Line
Item Description Quantity
Unit of
Measure Unit Cost Total Service Bin Size
69 Parks, Recreation & Neighborhood | 1010 10th
Street, Modesto 4th Floor (as needed) 1 EA $20.00 $20.00 Trip Fee 20" x 20" x 36" 70 Parks, Recreation & Neighborhood | 1010 10th
Street, Modesto 4th Floor (as needed) 1 EA $10.00 $10.00 Bin Service Charge (ea) 20" x 20" x 36" 71 Parks, Recreation & Neighborhood | 1010 10th
Street, Modesto 4th Floor (as needed) 1 EA $10.00 $10.00 Additional Bin Charge 20" x 20" x 36" 72 Parks, Recreation & Neighborhood | 1010 10th
Street, Modesto 4th Floor (as needed) 1 EA $0.00 $0.00 Initial Setup 20" x 20" x 36" 73 Parks, Recreation & Neighborhood ‐ Park Operations
| 501 N Jefferson St. CA 95354 (as needed) 1 EA $20.00 $20.00 Trip Fee 64 Gallon Tote 74 Parks, Recreation & Neighborhood ‐ Park Operations
| 501 N Jefferson St. CA 95354 (as needed) 1 EA $25.00 $25.00 Bin Service Charge (ea) 64 Gallon Tote 75 Parks, Recreation & Neighborhood ‐ Park Operations
| 501 N Jefferson St. CA 95354 (as needed) 1 EA $25.00 $25.00 Additional Bin Charge 64 Gallon Tote 76 Parks, Recreation & Neighborhood ‐ Park Operations
| 501 N Jefferson St. CA 95354 (as needed) 1 EA $0.00 $0.00 Initial Setup 64 Gallon Tote Total $1,380.00
Line
Item Description Quantity Unit of MeasureUnit Cost Total 1 CDs 1 EA $.25 $.25
2 VHS Tapes 1 EA $1.00 $1.00
3 Cassette tapes 1 EA $.25 $.25
4 Universal Series Bus (USB) 1 EA $1.00 $1.00
5 Solid State Drives (SSD) 1 EA $10.00 $10.00
6 Hybrid Hard Drives (HHD) 1 EA $10.00 $10.00
Total $22.50
Media Destruction Pacific Storage Company
3 #11..
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

February 24, 2026
Date: January 26, 2026
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Brandon Gillespie, Chief of Police
SUBJECT: Authorization to Use Proceeds, Credits, or Reimbursements from Expended Shell Casings Toward the Purchase of Ammunition
CONTACT: Jessica Nicholson, Police Administrator, [email protected], 209-572-9500
DESCRIPTION:

Consider approving the use of proceeds, credits, or reimbursements, from the sale or recycling of expended brass shell casings, with any vendor providing such services, including the existing credit of $16,990 with Miwall Corporation, Grass Valley, CA, to be applied toward the purchase of new ammunition for the Modesto Police Department. (Funding Source: Not Applicable) STRATEGIC PLAN ELEMENT:

This item is related to the adopted City Council 2025-2026 Strategic Plan for Governance and Service Delivery by building community trust in city government through responsive, transparent, and efficient service delivery.

BACKGROUND:

The Modesto Police Department operates a Tactical Gun Firing Range at 3000 West Main Street, Turlock, California where law enforcement personnel routinely conduct firearms training and proficiency exercises.

As part of on-going maintenance of the firing range, expended brass shell casings are collected and provided to third-party vendors or recycling facilities in exchange for monetary proceeds, credit, or reimbursement. These proceeds, credits, or reimbursements may be applied to offset the cost of future ammunition purchases.

For many years, the Department has utilized Miwall Corporation for recycling of expended brass. To the knowledge of staff, Miwall Corporation is the only organization that exchanges the expended brass for live ammunition, other organizations are focused on recycling only.

Currently, the Department maintains a credit balance from prior brass exchanges valued at approximately $16,990 with Miwall Corporation, Grass Valley, CA; however, this balance cannot #12..
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Authorization to use Proceeds, Credits or Reimbursements from Expended Shell Casings Toward the Purchase of Ammunition

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be used until the City Council authorizes its allocation outside of the General Fund, due to the Modesto Municipal Code requirements governing surplus property sales.

DISCUSSION:

Modesto Municipal Code Section 8-3.501(d) requires that proceeds from the sale of surplus property be deposited into the General Fund, except where established accounting procedures require the deposit of proceeds in some special fund of the City.

The Police Department requests authorization for an exception to this requirement to allow any proceeds, credits, or reimbursements received from the sale or recycling of expended shell casings, with any vendor providing such services, to be directly applied toward the purchase of new ammunition for the Department, rather than being deposited into the General Fund.

FISCAL IMPACT:

There is no fiscal impact to the General Fund, as the Department would be using credits, reimbursements, or proceeds earned through the recycling of spent materials to offset future costs to purchase ammunition.

COMMITTEE ACTION:

This item was presented to Safety and Communities Committee on January 12, 2026, and the Committee recommended forwarding the item to the City Council for approval.

RECOMMENDED COUNCIL ACTION
Staff Recommendations:

Resolution approving the use of proceeds, credits, or reimbursements, from the sale or recycling of expended brass shell casings, with any vendor providing such services, including the existing credit of $16,990 with Miwall Corporation, Grass Valley, CA, to be applied toward the purchase of new ammunition for the Modesto Police Department.

Approved by:

Brandon Gillespie, Chief of Police
Joseph P. Lopez, City Manager
Attachments:

1. Resolution
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02/24/2026/MPD/JNicholson/ItemX 1 2026-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2026-___

RESOLUTION APPROVING THE USE OF PROCEEDS, CREDITS, OR

REIMBURSEMENTS, FROM THE SALE OR RECYCLING OF EXPENDED

BRASS SHELL CASINGS, WITH ANY VENDOR PROVIDING SUCH
SERVICES, INCLUDING THE EXISTING CREDIT OF $16,990 WITH MIWALL

CORPORATION, GRASS VALLEY, CA, TO BE APPLIED TOWARD THE

PURCHASE OF NEW AMMUNITION FOR THE MODESTO POLICE

DEPARTMENT
WHEREAS, the Modesto Police Department operates a Tactical Gun Firing Range at 3000 West Main Street, Turlock, California where law enforcement personnel routinely conduct firearms training and proficiency exercises; and WHEREAS, as part of ongoing maintenance of the firing range, expended brass shell casings are collected and provided to third-party vendors or recycling facilities in exchange for monetary proceeds, credit, or reimbursement. These proceeds, credits, or reimbursements may be applied to offset the cost of future ammunition purchases; and WHEREAS, currently, the Department maintains a credit balance from prior brass exchanges valued at approximately $16,990 with Miwall Corporation, Grass Valley, CA; and
WHEREAS, this balance cannot be used until the City Council authorizes its allocation outside of the General Fund, due to the Modesto Municipal Code requirements governing surplus property sales; and
WHEREAS, Modesto Municipal Code Section 8-3.501(d) requires that proceeds from the sale of surplus property be deposited into the General Fund, except where established accounting procedures require the deposit of proceeds in some special fund of the City; and
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02/24/2026/MPD/JNicholson/ItemX 2 2026-XX
WHEREAS, the Police Department is requesting authorization for an exception to this requirement to allow any proceeds, credits, or reimbursements received from the sale or recycling of expended shell casings, with any vendor providing such services, to be directly applied toward the purchase of new ammunition for the Department, rather than being deposited into the General Fund.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the use of proceeds, credits, or reimbursements, from the sale or recycling of expended brass shell casings, with any vendor providing such services, including the existing credit of $16,990 with Miwall Corporation, Grass Valley, CA, to be applied toward the purchase of new ammunition for the Modesto Police Department. #12..
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02/24/2026/MPD/JNicholson/ItemX 3 2026-XX
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 24th day of February 2026, by Councilmember ________________, who moved its adoption, which motion being duly seconded by Councilmember ________________, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _______________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _____________________________________
JOSE M. SANCHEZ, City Attorney
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

February 24, 2026
Date: January 21, 2026
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Patrick Crowley, Interim Director of Public Works SUBJECT: Transmission Parts and Repair Services
CONTACT: Gabe daSilva, Interim Senior Public Works Manager, [email protected], 209-342-2281
DESCRIPTION:

Consider approving the Purchasing Agreement for the purchase of Transmission Parts and Repair Services with AG Transmission Repair, Oakdale, CA, Valley Transmission, Modesto, CA and Mello Transmission Company, Inc., Modesto, CA for a total amount not to exceed $750,000 over five years. (Funding Source: Fleet Fund, Outside Service Agreements) STRATEGIC PLAN ELEMENT:

This item advances the City of Modesto 2025-2026 Two-Year Strategic Plan Element:

Governance and Service Delivery: Goal H: “Achieve long-term financial sustainability;” Strategy No. 1: Develop a strategy for long-term financial sustainability.

BACKGROUND:

The City Fleet Service Division (Fleet) maintains and services approximately 1,580 vehicles, including heavy equipment, buses, fire trucks, trailers, and other miscellaneous equipment citywide. Additionally, Fleet has contract maintenance services with Stanislaus Regional Transit Authority (StanRTA) for countywide transit buses and five fire districts.

Each vehicle or piece of equipment has numerous parts to make the unit function safely and efficiently. Components can fail or break on any piece of equipment. Many times, it is impossible to predict these failures; therefore, preparing a list of parts that will be required in any given Fiscal Year is not feasible. Downtime for any piece of equipment means that a crew or individual cannot perform their job duties, which adversely impacts operations and service delivery to the community.

Establishing these new agreements will allow Fleet to obtain the parts required to maintain and repair vehicles and equipment in a timely manner, and the repair services will provide additional support for in-house mechanics, reducing downtime for equipment and staff. This will ensure efficient, effective and timely repairs are provided to the equipment necessary to support public services for the community.
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City Council, February 24, 2026
Transmission Parts and Repair Services

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DISCUSSION:

Over the years, the vehicle maintenance and repair services provided by the Public Works Fleet Division have increased noticeably, especially with the quantity of trailers (including specialized trailers), medium and heavy-duty vehicles, and specialized engines. New fleet vehicles have also been added to the City’s inventory corresponding with the increase of City programs funded through Measure H. This required the purchase of new equipment, which amounted to well over one hundred new vehicles in the past fiscal year. This, combined with aging equipment and industry price escalations for labor, parts and materials, has had a significant impact on budgets and vehicle availability.

These proposed agreements are all with local vendors that can provide transmission parts and services required to repair, rebuild (overhaul), or exchange the impacted transmission. This includes performing preventative maintenance tasks on the impacted transmission. The selected vendor will first diagnose the transmission to determine which course of action is required, repair/rebuild/exchange. All three vendors have the knowledge, background and proven reliability in providing these services to the City of Modesto. Additionally, AG Transmission Repair and Mello Transmission Company, Inc. are the only local vendors that are Authorized Allison transmission repair shops. These transmissions are used in approximately 90% of the City’s heavy-duty vehicles, as well as in the City maintained StanRTA transit fleet.

Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to follow formal bid procedures.

However, exceptions to the formal bidding process are granted in MMC 8-3.204(d) "Where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in procurement for the City at the lowest possible cost commensurate with the desired quality." Here, the parts and service agreement with AG Transmission Repair, Valley Transmission and Mello Transmission Company, Inc. has been evaluated by Purchasing and determined to result in a procurement for the City at the lowest possible cost commensurate with the desired service and parts as required by the Fleet Services division to provide timely and adequate service for City’s critical vehicles. Historically, the department issued multiple quotes that validates these vendors that have been awarded to these two vendors and specifically for Allison transmissions, AG Transmission Repair and Mello Transmission Company, Inc. are the exclusive authorized repair service vendors. Therefore, staff recommends the parts and service of this Agreement to AG Transmission Repair, Valley Transmission and Mello Transmission Company, Inc. be exempt from the formal bidding procedures in accordance with Modesto Municipal Code 8-3.204(d), because AG Transmission Repair, Valley Transmission and Mello Transmission Company, Inc. can provide transmission parts and services required to provide preventative maintenance, repair, rebuild (overhaul), or exchange of the impacted transmission.
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Transmission Parts and Repair Services

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Modesto City CouncilFebruary 24, 2026

Modesto City Council
February 24, 2026