Agenda packet — Montclair City Council, June 22, 2022 (part 2 of 2)

3. Continue the education of all City employees about their respective roles in the four phases of emergency management by conducting comprehensive trainings and exercises.

4. Maintain compliance with the National Incident Management System (NIMS) and the Standard Emergency Management System (SEMS).

5. Maintain the Emergency Operations Center (EOC) in such a way as to enhance the effective and efficient management of disasters.

6. Manage emergency preparedness grant programs; support emergency communication systems and equipment; and promote public awareness regarding disaster preparedness.

Units of Measure

1. Maintain relationships with the San Bernardino County Office of Emergency Services, California Office of Emergency Services (Cal OES), Federal Emergency Management Agency (FEMA), and nongovernmental organizations (NGOs) through all common forums.

2. Review and update the Emergency Operations Plan and Hazard Mitigation Plan.

3. Evaluation of emergency management trainings, exercises, and public outreach events.

4. Monitor EOC design to ensure that it meets the needs of the City.

5. Participate on the San Bernardino County Operational Area Coordinating Council (OACC).

6. Complete grant performance reports and reimbursement requests.

Personnel Services – $89,942
Salary requests are for: Sergeant (0.50) – $61,740. Cost allocations are as follows: full–time salaries – $61,740; additional pay – $1,770; benefit costs – $26,432.

Services and Supplies – $5,295
Funding requested is for: program supplies – $1,800; miscellaneous expenditures – $3,495.

Capital Outlay
No funding requested.

E-88
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 3:07PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4429 Emergency Preparedness
E10 Personnel Services
52,106 55,685 55,431.00 0.00 41010-400-00000Regular Earnings 0.00 61,740.00 61,740.00 0.00 0.00 1,125 184 0.00 0.00 43010-400-00000Overtime 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 3,087.00 3,087.00 0.00 0.00 0 545 1,141.00 0.00 44190-400-00000Sick Leave Redemption 0.00 868.00 868.00 0.00 0.00 0 0 0.00 0.00 44240-400-00000POST Certificate Pay 0.00 1,500.00 1,500.00 0.00 0.00 0 0 0.00 0.00 44370-400-00000Uniform Maintenance 0.00 270.00 270.00 0.00 0.00 0 0 7,200.00 0.00 45220-400-00000Benefit Plan 0.00 6,600.00 6,600.00 0.00 0.00 5,730 7,059 7,294.00 0.00 45250-400-00000P.E.R.S. 0.00 14,663.00 14,663.00 0.00 0.00 169 185 189.00 0.00 45270-400-00000LTD Insurance 0.00 240.00 240.00 0.00 0.00 79 86 88.00 0.00 45290-400-00000Life Insurance 0.00 79.00 79.00 0.00 0.00 0 0 803.00 0.00 45330-400-00000Medicare 0.00 895.00 895.00 0.00 0.00 59,209 63,744 72,146 0 Personnel Services Totals: 0.00 89,942 89,942 0 0 E20 Services & Supplies
3,392 1,000 3,500.00 0.00 51130-400-00000Program Supplies 0.00 1,800.00 1,800.00 0.00 0.00 1,015 494 3,525.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,495.00 3,495.00 0.00 0.00 4,408 1,494 7,025 0 Services & Supplies Totals: 0.00 5,295 5,295 0 0 63,617 65,238 79,171 0 EXPENDITURES TOTALS: 0.00 95,237 95,237 0 0 GL-Budget Analysis (6/6/2022 - 3:07 PM) Page 1
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
63,617 65,238 79,171 0 DEPT EXPENSES 0.00 95,237 95,237 0 0 (63,617) (65,238) (79,171) 0 Emergency Preparedness Totals: 0.00 (95,237) (95,237) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
63,617 65,238 79,171 0 FUND EXPENSES 0.00 95,237 95,237 0 0 (63,617) (65,238) (79,171) 0 General Fund Totals: 0.00 (95,237) (95,237) 0 0 1154 Bureau of Justice Assistance
4429 Emergency Preparedness
E20 Services & Supplies
6,140 0 0.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 0 13,020 13,020.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 450 17,254 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 6,590 30,274 13,020 0 Services & Supplies Totals: 0.00 0 0 0 0 6,590 30,274 13,020 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,590 30,274 13,020 0 DEPT EXPENSES 0.00 0 0 0 0
(6,590) (30,274) (13,020) 0 Emergency Preparedness Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,590 30,274 13,020 0 FUND EXPENSES 0.00 0 0 0 0
(6,590) (30,274) (13,020) 0 Bureau of Justice Assistance Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/6/2022 - 3:07 PM) Page 2
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
70,207 95,512 92,191 0 REPORT EXPENSES 0.00 95,237 95,237 0 0 (70,207) (95,512) (92,191) 0 REPORT TOTALS: 0.00 (95,237) (95,237) 0 0 GL-Budget Analysis (6/6/2022 - 3:07 PM) Page 3
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4429 Emergency Preparedness Object Number 51130 PROGRAM SUPPLIES – $1,800 Emergency food to replenish expiring food for EOC responders during emergency situations when other food sources are unavailable, $1,500
EOC supplies, enhancements, and updates, $300 52990 MISCELLANEOUS EXPENDITURES – $3,495 Satellite phone subscription (This satellite phone was issued to the Montclair EOC by the San Bernardino County Office of Emergency Services as part of a Homeland Security Grant. The phone is restricted for limited use during emergency situations. Four other satellite phones would be activated during emergency situations.), $500 Public education materials, props, and advertisements, $300 Other miscellaneous expenditures for the Emergency Preparedness Program, $150 CPR training and supplies for 30 City employees, $100 Emergency preparedness go-bag supplies, $300 Emergency Operations Plan Manual printing costs (15 copies @ $143 each), $2,145 E-92
Fire Department

DEPARTMENT BUDGET SUMMARY

Department
Fire
Overview
Provides fire and emergency medical services and protects the general public through a coordinated commitment to education, prevention, planning, enforcement, and training. Organizes and directs the resources necessary to eliminate or mitigate hazards and dangers when they occur.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 3,636,639 4,227,390 3,777,390
Services and Supplies 640,461 780,941 681,590
Capital Outlay 54,727 268,260 153,940
Total 4,331,827 5,276,591 4,612,920

Personnel Authorized 22.50 (FT) 22.50 (FT) 22.50 (FT)

1.00 (PTB) 1.00 (PTB) 1.00 (PTB)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Department Distribution
Administration 425,685 491,007 489,507
Emergency Services 3,785,982 4,538,190 3,904,910
Personnel Development 66,160 46,819 39,248
Buildings and Grounds 13,250 24,800 27,800
Emergency Medical Services 40,750 175,775 151,455
Total 4,331,827 5,276,591 4,612,920

Source of Funds
General Fund 4,050,564 4,908,617 4,317,946
SB 509 Public Safety Fund 225,936 232,459 236,459
Safety Department Grants 14,577 0 0
EMS - Paramedic Fund 40,750 58,515 58,515
Equipment Replacement Fund 0 77,000 0
Total 4,331,827 5,276,591 4,612,920

F-1
PAGE 1 OF 3
DEPARTMENT: FIRE DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Administration from other Departments/Entities Robert Avels (4400) .50 12.0 18,536 111,216 111,216Deputy Fire Chief David Pohl C 05/10/21 11.0 12,327 1.0 12,943 148,540 148,540 Fire Battalion Chief
Ryon Dierck C 09/28/21 2.9 10,189 9.1 10,698 126,900 126,900 Thomas Dowser C 07/06/21 0.2 10,189 11.8 10,698 128,274 128,274 Thomas Nicoll B 09/27/21 2.9 9,704 9.1 10,189 120,862 120,862 Fire Captain
Stanley Boehm C 08/17/21 1.6 8,442 10.4 8,864 107,820 107,820 Brian Brambila E 12.0 9,307 113,918 113,918 Ian Duewell B 11/08/21 4.3 8,040 7.7 8,442 101,601 101,601 Benjamin Garcia E 12.0 9,307 113,918 113,918 Michael Matheson D 08/04/21 1.1 8,864 10.9 9,307 113,430 113,430 Dominic Mistretta A 10/25/21 3.8 7,657 8.2 8,040 96,954 96,954 Fire Engineer
Robert Estrada E 12.0 7,637 93,477 93,477
Derek Plant C 03/01/21 8.3 6,927 3.7 7,273 86,118 86,118 Michael Sanchez C 02/28/22 8.0 6,927 4.0 7,273 86,226 86,226 Anthony Vasquez A 02/28/22 8.0 6,283 4.0 6,597 78,210 78,210 Orestes Vidal E 12.0 7,637 93,477 93,477 Vacant A 12.0 6,283 76,904 76,904

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
Includes % Increase (if any)
F-2
PAGE 2 OF 3
DEPARTMENT: FIRE DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
Includes % Increase (if any)
Firefighter/Paramedic Ryan Barron A 10/11/21 3.4 6,041 8.6 6,343 76,612 76,612 Kyle Bumanlag A 10/11/21 3.4 6,041 8.6 6,343 76,612 76,612 Jacob Chapman A 07/05/21 0.2 6,041 11.8 6,343 77,578 77,578 Jared Gross A 07/05/21 0.2 6,041 11.8 6,343 77,578 77,578 Israel Jaquez A 07/05/21 0.2 6,041 11.8 6,343 77,578 77,578 Joseph Metzo B 09/14/21 2.5 6,343 9.5 6,660 80,726 80,726 Administration to other Departments/Entities
Fire Services (CFD - Paseos) -12,552 -12,552 Fire Services (CFD - Arrow Station) -3,318 -3,318 Public Safety Admin (CFD - Paseos) -4,125 -4,125 Public Safety Admin (CFD - Arrow Station) -2,062 -2,062Part Time Benefitted:Administrative Technician Nancy Jennings (38 hrs week) C 04/14/21 9.5 24.66 hr. 2.5 25.90 hr. 49,238 49,238 F-3
PAGE 3 OF 3
DEPARTMENT: FIRE DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
Includes % Increase (if any)
Part Time:Receptionist/Office Specialist Amanda Romano (38 hrs week) A 12.0 18.80 hr. 37,149 37,149 (FT) 2,242,472 2,242,472
Salary Requirements: (PTB) 49,238 49,238
(PT) 37,149 37,149
TOTAL 2,328,859 2,328,859
F-4
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts - Avels 0.50 0.50 111,216 111,216 Deputy Fire Chief 1.00 1.00 148,540 148,540
Fire Battalion Chief 3.00 3.00 376,036 376,036
Fire Captain 6.00 6.00 647,641 647,641
Fire Engineer 6.00 6.00 514,412 514,412
Firefighter 6.00 6.00 466,684 466,684
Admin other Depts - CFDs -15,870 -15,870
Admin other Depts - CFDs -6,187 -6,187
Part-Time Benefitted
Administrative Technician 1.00 1.00 49,238 49,238
Part-Time
Receptionist/Office Specialist 1.00 1.00 37,149 37,149
Full Time 22.50 22.50 2,264,529 2,264,529
Admin other Departments -22,057 -22,057
Total FT Positions/Salaries 2,242,472 2,242,472
Part Time Benefitted 1.00 1.00 49,238 49,238
Part Time 1.00 1.00 37,149 37,149
Additional Pay 53,565 53,565
Overtime 950,000 500,000
Total Salaries & Wages 3,332,424 2,882,424
Benefit Costs 415,216 415,216
PERS Benefit Costs 479,750 479,750
Total Benefit Costs 894,966 894,966
TOTAL 4,227,390 3,777,390

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Fire Program: Department Summary
F-5
PROGRAM BUDGET SUMMARY – 1
Program Number 4531
Department Division Program
Fire Administration
Program Description
Set direction and provide leadership for the successful implementation of policy and procedures necessary for the effective performance of Fire Department activities.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 407,139 476,338 476,338
Services and Supplies 18,546 14,669 13,169
Capital Outlay 0 0 0
Total 425,685 491,007 489,507
Personnel Authorized 1.50 (FT) 1.50 (FT) 1.50 (FT)

1.00 (PTB) 1.00 (PTB) 1.00 (PTB)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Source of Funds
General Fund 418,203 491,007 489,507
SB 509 Public Safety 7,482 0 0
Total 425,685 491,007 489,507

F-6
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts - Avels 0.50 0.50 0.50 111,216 111,216 Deputy Fire Chief 1.00 1.00 1.00 148,540 148,540
Admin other Depts - CFDs -6,187 -6,187
Part-Time Benefitted
Administrative Technician 1.00 1.00 1.00 49,238 49,238
Part-Time
Receptionist/Office Specialist 1.00 1.00 1.00 37,149 37,149 Full Time 1.50 1.50 1.50 259,756 259,756
Admin other Departments -6,187 -6,187
Total FT Positions/Salaries 253,569 253,569
Part Time Benefitted 1.00 1.00 1.00 49,238 49,238
Part Time 1.00 1.00 1.00 37,149 37,149
Overtime 00
Total Salaries & Wages 339,956 339,956
Benefit Costs 72,027 72,027
PERS Benefit Costs 64,355 64,355
Total Benefit Costs 136,382 136,382
TOTAL 476,338 476,338

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Fire Program: 4531 Administration
F-7
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4531 Administration
Work Program

1. Provide direction and leadership to allow for the attainment of individual program goals.

2. Provide liaison between the Fire Department and other City departments.

3. Provide liaison between the Montclair Fire Department and other private and public entities.

Units of Measure

1. The successful completion of individual program goals.

2. An increase in productivity within current staffing levels.

3. Establish and maintain productive working relationships with other City departments as well as public and private entities.

Personnel Services – $476,338
Salary requests are for: Executive Director of Public Safety (0.50) – $111,216; Deputy Fire Chief (1.00) – $148,540; Administrative Technician (1.00/part–time benefitted) – $49,238; Receptionist/Office Specialist (1.00/part-time) – $37,149. Cost allocations are as follows: full–time salaries – $259,756; part–time benefitted salaries – $49,238; part-time salaries – $37,149; admin other departments – <$6,187>; benefit costs – $136,382.

Services and Supplies – $14,669
Funding requested is for: dues and memberships – $1,075; travel and meetings – $3,325; special contract services – $1,000; cellular phone expense – $5,769; miscellaneous expenditures – $3,500.

Capital Outlay
No funding requested.

F-8
General Ledger
User: jkulbeck
Fiscal Year:

WORKSHEET - JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL AND MEETINGS
Department: Fire Program: 4531 Administration
Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Battalion Chief San Bernardino County Training San Bernardino County Monthly $75 Officers Association 52130 Deputy Fire Chief San Bernardino County Fire Chiefs San Bernardino County Monthly $75 Association 52130 Deputy Fire Chief West End Fire Chiefs Meetings Local Monthly $50 52130 Deputy Fire Chief California Fire Chiefs Association Southern California Quarterly $200 52130 Deputy Fire Chief Chamber of Commerce Installation Local June 2023 $25 of Officers
52130 Battalion Chief San Bernardino County Operations Local Monthly $50 Officers Association
52130 Deputy Fire Chief Chamber of Commerce Breakfast Local Monthly $150 52130 Fire Department Employees (4) Chamber of Commerce Police Local May 2023 $200 Recognition Luncheon
52130 Fire Department Employees (2) California Fire Education and Disaster Palm Springs, CA May 2023 $2,500 Conference West & Expo (CFED)
Total: $3,325
F-12

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4531 Administration Object Number 52120 DUES AND MEMBERSHIPS – $1,075 Funds for memberships in state, county, and local associations. California Emergency Services Association (CESA) $100 California Fire Chiefs Association $400 National Fire Protection Association (NFPA) $200 San Bernardino County EMS Officers Association $ 75 San Bernardino County Fire Chiefs Association $ 75 San Bernardino County HazMat Responders Association $ 75 San Bernardino County Training Officers Association $ 75 West End Quality Improvement Committee $ 75
52130 TRAVEL AND MEETINGS – $3,325
Attendance at conferences and meetings – for details see "Worksheets – Justification of Conference and In–Service Training Request Schedule A – Travel and Meetings."
52450 SPECIAL CONTRACT SERVICES – $1,000
Transcription services and other related expenses for administrative investigations. 52850 CELLULAR PHONE EXPENSE – $5,769
Funds for cellular telephones and smart phones: Command Vehicle 1715 $ 6 Engine 151A $ 6 iPad Laptop 1 $460 Medic Engine 151 $475 Battalion Chief Dierck $485 iPad Laptop 2 $460 Medic Engine 152 $470 Deputy Fire Chief Pohl $550 EPCR Laptop 3 $460 Medic Squad 151 $ 6 Battalion Chief Nicoll $525 EPCR Laptop 4 $460 OES 331 $ 6 Battalion Chief Dowser $480 Modem 1 $460
Modem 2 $460
52990 MISCELLANEOUS EXPENDITURES – $3,500 (Only $2,000 approved in City Manager’s Budget) Fire Department Open House, $1,500 Other miscellaneous expenditures not provided for elsewhere in this budget, $2,000 F-13
PROGRAM BUDGET SUMMARY – 1
Program Number 4533
Department Division Program
Fire Emergency Services
Program Description
Provide adequate and trained response personnel to manage and reduce the adverse impact of emergency situations that threaten human life and property.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 3,229,500 3,751,052 3,301,052
Services and Supplies 534,405 638,638 545,358
Capital Outlay 22,077 148,500 58,500
Total 3,785,982 4,538,190 3,904,910
Personnel Authorized 21.00 (FT) 21.00 (FT) 21.00 (FT)
Source of Funds
General Fund 3,552,951 4,228,731 3,668,451
SB 509 Public Safety Fund 218,454 232,459 236,459
Safety Department Grants 14,577 0 0
Equipment Replacement Fund 0 77,000 0
Total 3,785,982 4,538,190 3,904,910
F-14
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Fire Battalion Chief 3.00 3.00 3.00 376,036 376,036
Fire Captain 6.00 6.00 6.00 647,641 647,641
Fire Engineer 6.00 6.00 6.00 514,412 514,412
Firefighter 6.00 6.00 6.00 466,684 466,684
Admin other Depts - CFDs -15,870 -15,870
450,814 450,814
Full Time 21.00 21.00 21.00 2,004,773 2,004,773
Admin other Departments -15,870 -15,870
Total FT Positions/Salaries 1,988,903 1,988,903
Additional Pay 53,565 53,565
Overtime 950,000 500,000
Total Salaries & Wages 2,992,468 2,542,468
Benefit Costs 343,189 343,189
PERS Benefit Costs 415,395 415,395
Total Benefit Costs 758,584 758,584
TOTAL 3,751,052 3,301,052

DETAIL OF SALARIES AND WAGES
Department: Fire Program: 4533 Emergency Services

POSITION QUOTA APPROPRIATIONS
F-15
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4533 Emergency Services
Work Program

1. Respond to calls for emergencies for fires, medical emergencies, traffic collisions, hazardous materials incidents, and other various calls for public assistance.

2. Maintain an eight–minute response time for the first arriving Fire/EMS unit within the first–in district for 90 percent of incidents.

3. Maintain level of certification in Emergency Medical Technician, Hazardous Materials First Responder, and other areas of expertise.

Units of Measure
Estimate
2020 2021 2022
Total number of calls for service 4,834 4,667 4,800
Arrival within 8 minutes of call 86% 84% 87%
Average EMS response time 6 min 20 sec 6 min 31 sec 6 min 30 sec Average Fire response time 7 min 01 sec 7 min 12 sec 7 min 00 sec Personnel Services – $3,751,052
Salary requests are for: Fire Battalion Chief (3.00) – $376,036; Fire Captain (6.00) – $647,641; Fire Engineer (6.00) – $514,412; Firefighter (6.00) – $466,684. Cost allocations are as follows: full–time salaries – $2,004,773; admin other departments – <$15,870>; additional pay – $53,565; overtime – $950,000; benefit costs – $758,584.

Services and Supplies – $638,638
Funding requested is for: books and publications – $500; office supplies – direct – $1,000; uniforms – $40,570; personnel protective equipment – $150,210; materials – communications – $7,400; materials – misc. maintenance and repair – $13,000; maintenance – communication equipment – $2,300; maintenance – other equipment – $25,000; emergency communication services – $244,918; special contract services – $123,800; medical examinations – $6,300; small equipment – $20,140; miscellaneous expenditures – $3,500 .

Capital Outlay – $148,500
Funding requested is for: one Deputy Fire Chief Vehicle – $56,500; emergency equipment for one Deputy Fire Chief Vehicle – $6,000; new emergency equipment for the Medic Squad – $14,500; SCBA bottles – $13,000; Tablet Command/First Due Hardware – $28,500; hose replacement – $30,000.

F-16
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 11:04AM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4533 Emergency Services
E10 Personnel Services
1,629,939 1,645,314 1,684,272.00 0.00 41010-400-00000Regular Earnings 0.00 2,004,773.00 2,004,773.00 0.00 0.00 (14,427) (502,015) -14,427.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 -15,870.00 -15,870.00 0.00 0.00 577,624 824,361 810,000.00 0.00 43010-400-00000Overtime 0.00 950,000.00 500,000.00 0.00 0.00 40,111 37,299 40,000.00 0.00 44170-400-00000Holiday Pay 0.00 40,000.00 40,000.00 0.00 0.00 0 0 0.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 13,565.00 13,565.00 0.00 0.00 8,101 7,805 11,637.00 0.00 44190-400-00000Sick Leave Redemption 0.00 19,224.00 19,224.00 0.00 0.00 603 406 600.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 0 0 270,000.00 0.00 45220-400-00000Benefit Plan 0.00 271,800.00 271,800.00 0.00 0.00 10,179 4,897 10,289.00 0.00 45240-400-00000Deferred Compensation 0.00 10,207.00 10,207.00 0.00 0.00 333,555 338,585 379,037.00 0.00 45250-400-00000P.E.R.S. 0.00 415,395.00 415,395.00 0.00 0.00 6,313 5,334 6,606.00 0.00 45270-400-00000LTD Insurance 0.00 7,037.00 7,037.00 0.00 0.00 7,566 4,836 5,614.00 0.00 45290-400-00000Life Insurance 0.00 5,852.00 5,852.00 0.00 0.00 32,780 36,482 25,872.00 0.00 45330-400-00000Medicare 0.00 29,069.00 29,069.00 0.00 0.00 2,632,343 2,403,303 3,229,500 0 Personnel Services Totals: 0.00 3,751,052 3,301,052 0 0 E20 Services & Supplies
0 75 500.00 0.00 51020-400-00000Books and Publications 0.00 500.00 500.00 0.00 0.00 517 498 700.00 0.00 51060-400-00000Office Supplies 0.00 1,000.00 1,000.00 0.00 0.00 15,241 20,847 24,000.00 0.00 51100-400-00000Uniforms 0.00 40,570.00 25,000.00 0.00 0.00 33,350 47,465 129,900.00 0.00 51140-400-00000Personnel Protective Equipment 0.00 150,210.00 75,000.00 0.00 0.00 1,160 4,137 3,800.00 0.00 51310-400-00000Materials - Communications 0.00 7,400.00 5,000.00 0.00 0.00 4,295 8,575 18,500.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 13,000.00 13,000.00 0.00 0.00 1,747 717 2,300.00 0.00 52020-400-00000Maintenance - Communication Eq 0.00 2,300.00 2,300.00 0.00 0.00 4,795 5,052 10,000.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 25,000.00 22,000.00 0.00 0.00 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 1
F-17
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
205,927 206,700 108,451.00 0.00 52330-400-00000Emergency Communication Servic 0.00 122,459.00 122,459.00 0.00 0.00 1,316 839 1,500.00 0.00 52450-400-00000Special Contract Services 0.00 13,800.00 13,800.00 0.00 0.00 0 560 0.00 0.00 52510-400-00000Medical Examinations 0.00 6,300.00 4,600.00 0.00 0.00 12,388 5,697 8,700.00 0.00 52690-400-00000Small Equipment 0.00 20,140.00 20,740.00 0.00 0.00 4,357 1,270 3,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,500.00 3,500.00 0.00 0.00 285,093 302,433 311,351 0 Services & Supplies Totals: 0.00 406,179 308,899 0 0 E30 Capital Outlay
34,628 0 0.00 0.00 62030-400-00000Machinery & Tools 0.00 43,000.00 30,000.00 0.00 0.00 0 0 0.00 0.00 62040-400-00000Communications Equipment 0.00 28,500.00 28,500.00 0.00 0.00 0 0 2,746.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 34,628 0 2,746 0 Capital Outlay Totals: 0.00 71,500 58,500 0 0 2,952,065 2,705,736 3,543,597 0 EXPENDITURES TOTALS: 0.00 4,228,731 3,668,451 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
2,952,065 2,705,736 3,543,597 0 DEPT EXPENSES 0.00 4,228,731 3,668,451 0 0 (2,952,065) (2,705,736) (3,543,597) 0 Emergency Services Totals: 0.00 (4,228,731) (3,668,451) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
2,952,065 2,705,736 3,543,597 0 FUND EXPENSES 0.00 4,228,731 3,668,451 0 0 (2,952,065) (2,705,736) (3,543,597) 0 General Fund Totals: 0.00 (4,228,731) (3,668,451) 0 0 1136 SBCounty Cares Act Relief Fund
4533 Emergency Services
E10 Personnel Services
0 487,588 0.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 0.00 0.00 0.00 0.00 0 487,588 0 0 Personnel Services Totals: 0.00 0 0 0 0
0 487,588 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 2
F-18
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 487,588 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 (487,588) 0 0 Emergency Services Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 487,588 0 0 FUND EXPENSES 0.00 0 0 0 0
0 (487,588) 0 0 SBCounty Cares Act Relief Fund Totals: 0.00 0 0 0 0 1143 SB 509 Public Safety Fund
4533 Emergency Services
E20 Services & Supplies
0 5,000 108,450.00 0.00 52330-400-00000Emergency Communication Servic 0.00 122,459.00 122,459.00 0.00 0.00 110,029 103,966 110,004.00 0.00 52450-400-00000Special Contract Services 0.00 110,000.00 114,000.00 0.00 0.00 110,029 108,966 218,454 0 Services & Supplies Totals: 0.00 232,459 236,459 0 0 110,029 108,966 218,454 0 EXPENDITURES TOTALS: 0.00 232,459 236,459 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
110,029 108,966 218,454 0 DEPT EXPENSES 0.00 232,459 236,459 0 0 (110,029) (108,966) (218,454) 0 Emergency Services Totals: 0.00 (232,459) (236,459) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
110,029 108,966 218,454 0 FUND EXPENSES 0.00 232,459 236,459 0 0 (110,029) (108,966) (218,454) 0 SB 509 Public Safety Fund Totals: 0.00 (232,459) (236,459) 0 0 1163 Safety/PW Dept Grants
4533 Emergency Services
E20 Services & Supplies
0 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 3
F-19
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 Services & Supplies Totals: 0.00 0 0 0 0
E30 Capital Outlay
28,446 0 0.00 0.00 62030-400-00000Machinery & Tools 0.00 0.00 0.00 0.00 0.00 0 0 14,577.00 0.00 62030-400-16516Machinery & Tools 0.00 0.00 0.00 0.00 0.00 0 116,456 0.00 0.00 62050-400-16517Other Equipment 0.00 0.00 0.00 0.00 0.00 28,446 116,456 14,577 0 Capital Outlay Totals: 0.00 0 0 0 0 28,446 116,456 14,577 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
28,446 116,456 14,577 0 DEPT EXPENSES 0.00 0 0 0 0
(28,446) (116,456) (14,577) 0 Emergency Services Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
28,446 116,456 14,577 0 FUND EXPENSES 0.00 0 0 0 0
(28,446) (116,456) (14,577) 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4533 Emergency Services
E30 Capital Outlay
355,538 279 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 56,500.00 0.00 0.00 0.00 0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 20,500.00 0.00 0.00 0.00 355,538 279 0 0 Capital Outlay Totals: 0.00 77,000 0 0 0 355,538 279 0 0 EXPENDITURES TOTALS: 0.00 77,000 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
355,538 279 0 0 DEPT EXPENSES 0.00 77,000 0 0 0
(355,538) (279) 0 0 Emergency Services Totals: 0.00 (77,000) 0 0 0 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 4
F-20
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
355,538 279 0 0 FUND EXPENSES 0.00 77,000 0 0 0
(355,538) (279) 0 0 Equipment Replacement Fund Totals: 0.00 (77,000) 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
3,446,077 3,419,025 3,776,628 0 REPORT EXPENSES 0.00 4,538,190 3,904,910 0 0 (3,446,077) (3,419,025) (3,776,628) 0 REPORT TOTALS: 0.00 (4,538,190) (3,904,910) 0 0 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 5
F-21

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 51020 BOOKS AND PUBLICATIONS – $500 Technical reference materials. 51060 OFFICE SUPPLIES – DIRECT – $1,000 Shift calendars. 51100 UNIFORMS – $40,570 (Only $25,000 approved in City Manager’s Budget) Class B uniform allowance (per Memorandum of Understanding) for 28 personnel (28 suppression @ $450 each), $12,600 Class A uniform purchase (per MOU) – Rank and File (18 @ $565 each), $10,170 Class A Uniform purchase (per MOU) – Chief Officers (4 @ $950 each), $3,800 Badge repair and replacement (current employees), $500 Class B uniforms (new hires and current employees), $13,500 51140 PERSONNEL PROTECTIVE EQUIPMENT – $150,210 (Only $75,000 approved in City Manager’s Budget) Wildland PPE (new hires and current employees), $22,428 Structural firefighting PPE (new hires), $86,856 Structural firefighting turnout replacement (3 @ $4,707 each), $14,121 PPE repair, cleaning and replacement, $4,000 Fire shelters (upgrade to NWCG required retro-fit and required to be correctly sized to fit existing personnel, 19 @ $650 each), $12,350 Web gear (existing employees to be issued and correctly sized, 19 @ $370 each), $7,030 Wildland helmets (19 @ $75 each), $1,425 Miscellaneous items (flashlights, hose straps, suspenders, goggles, Nomex hoods, helmets, gloves, gear bags, etc.), $2,000 F-22

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 51310 MATERIALS – COMMUNICATIONS– $7,400 (Only $5,000 approved in City Manager’s Budget) Radio headset replacement (6 @ $400 each), $2,400 Antennas, speakers, lapel microphones, and various radio replacement parts, $2,000 Batteries for portable radios, pagers, and other equipment, $2,000 Hardware and software for radio programming, $1,000 51410 MATERIALS – MISC. MAINTENANCE AND REPAIR – $13,000 Class A Firefighting Foam and Gold Crew Firefighting Agent, $6,500 Tools, fittings, adapters, and expendable supplies used on emergency apparatus, $2,500 Urban Search and Rescue equipment maintenance and repair, $1,000 Miscellaneous equipment parts and maintenance, $3,000 52020 MAINTENANCE – COMMUNICATIONS EQUIPMENT – $2,300 Parts and labor costs for radio equipment maintenance. 52050 MAINTENANCE – OTHER EQUIPMENT – $25,000 (Only $22,000 approved in City Manager’s Budget) Repair of various power tools, such as chain saws, extrication tools, and smoke ejectors, and Thermal Imaging Cameras, $1,500 Quarterly calibration of three air monitors as required by OSHA, $1,500 Pressure cylinder parts, $1,000 Nozzle repairs and parts, $2,500 Maintenance and filters for breathing air refill station, $2,000 Repair of small tools and testing equipment, $1,500 Annual NFPA required fire hose testing, $4,000 Annual OSHA required fit testing for personnel SCBA face masks and P100 respirators, $3,000 Continued on next page
F-23

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 52050 MAINTENANCE – OTHER EQUIPMENT – continued Annual OSHA required testing/service for SCBA filling machine, $2,000 Annual OSHA required fire ladder testing (apparatus ladders and aerial), $4,000 Annual required apparatus fire extinguisher inspection/servicing/replacement, $2,000 Repair ground ladders, $1,500 (Moved from 52690) 52330 EMERGENCY COMMUNICATION SERVICES – $244,918
Agreement with CONFIRE for dispatch and IT support, (General Fund – $122,459; SB 509 Fund – $122,459) 52450 SPECIAL CONTRACT SERVICES – $123,800 ($127,800 approved in City Manager’s Budget) Agreement with San Bernardino County Radio Communication System for radio access/maintenance for all City radios, $85,000 (SB 509 Fund)
Montclair’s shared costs toward West End Fire and Emergency Response Commission (Joint Powers Authority), $25,000 (SB 509 Fund) Spectrum Cable Service ($125/mo @ 12 months), $1,500 Vector Solutions Crewsense (Department staffing software), $2,500 Vector Solutions Check-It (inventory management, ICEMA, and OSHA compliance improvement software), $1,800 Lexipol Policy Manual contract service, $8,000 52510 MEDICAL EXAMINATIONS – $6,300 (Only $4,600 approved in City Manager’s Budget) State mandated Hazardous Materials Team member physicals, $2,100 Maintain annual wellness and fitness evaluations with Mt. San Antonio College (28 @ $150 each), $4,200 52690 SMALL EQUIPMENT – $20,140 (Only $20,740 approved in City Manager’s Budget) Chain saw blades (4 @ $360 each), $1,440 Various unit adapter replacements, $1,200 Various specialized tools and equipment (volt meters, socket sets, screw driver sets, creepers, wrenches, cordless power tools, etc.) used in routine apparatus and station maintenance, $1,000
Continued on next page
F-24

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 52690 SMALL EQUIPMENT – continued Various specialized US&R tools and equipment, $3,000 Various wildland appliances and adapters, $1,500 Firefighting/support tools to outfit Medic Squad 151, $5,000 (Not approved in City Manager’s Budget) Various SCBA parts, equipment, and bottles, $3,000 ($8,600 approved in City Manager’s Budget) Replace ground ladders (2 @ $1,250 each), $4,000 (Only $2,500 approved in City Manager’s Budget) Repair ground ladders, $1,500 (Moved to 52050)
52990 MISCELLANEOUS EXPENDITURES – $3,500
Emergency scene food and rehabilitation provisions, $1,000 Engine cleaning supplies, $300 Waxes, polishes, etc., $300 Diamond plate cleaner for fire engines, $400 Absorbent, $1,500 F-25

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4533 Emergency Services
Object Code Item Justification Cost 62020 Deputy Fire Chief The vehicle currently assigned to the Deputy Fire Chief is in need of replacement, Unit #76-06, $56,500 Vehicle which is a 2006 Ford Crown Victoria. This vehicle is 16 years old with approximately 75,000 miles. It needs to be capable of responding to incidents at a moment’s notice, and may be required to respond to emergency calls when the Battalion Chief is tied up on other incidents. The Department is requesting to purchase one 2023 Ford F-150 4x4 Super Crew Cab. This new vehicle will be equipped with emergency lights and siren and radio communication equipment. It will also be capable of carrying all necessary equipment to run an incident should the Battalion Chief be tied up on other incidents. (Equipment Replacement Fund) (Not approved in City Manager’s Budget)62030 SCBA Bottles Medic Squad 151 is in need of an additional 9 MSA SCBA bottles to support potential long or $13,000 extended incidents within the City. The Squad not only provides emergency medical service throughout the City, but it also provides a support and logistical function. The current vehicle includes all racks required to house the appropriate sized bottles. Without an adequate inventory of SCBA bottles stored within the racks, this vehicle will potentially be left without the support bottles required for supporting firefighting operations. (Not approved in City Manager’s Budget)
62030 Hose Replacement The current hose inventory within the Department ranges in age and has reached a point $30,000 where a large percentage of the in-service fire hose is over 20 years old and in some cases up to 33 years old. This hose poses a threat of failure on a fire scene, which would put incident personnel at risk and compromise the emergency operation. This hose acquirement would bring the Department hose inventory to less than 20 years old.

F-26

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4533 Emergency Services
Object Code Item Justification Cost 62040 Tablet Command/ Currently, the Fire Department utilizes a Microsoft Windows-based GETAC Mobile Data $28,500 First Due Hardware Computer system for call response and dispatch communication. This system unfortunately lacks functionality and shareability on the fire ground in terms of incident command and communication between assisting agencies. Thus, the Department is requesting to purchase Tablet Command Software and First Due Hardware. The response dynamics between the City of Montclair and adjoining cities demands heavy reliance on automatic aid resources, and this hardware/software change would bring the Department in line with the remainder of the assisting agencies in terms of incident command and communication. Currently, all of the surrounding cities utilize Tablet Command Software for incident management. It also assists with personnel accountability on fire incidents, reducing the chances of lost firefighters and potential injury or death. Furthermore, this hardware would allow Fire personnel to leverage the First Due software required to perform occupancy inspections for prevention related activities as well as pre-fire planning. The hardware included in this retro-fit would include Cradle-Point modems on all apparatus, the required iPads acquired through CONFIRE dispatch services, as well as the installation costs and hardware to mount and protect the devices. The cost includes an annual service fee, which would also be included in subsequent budgets. (The Cradle-Point modems are required for static IP address fulfillment on mobile equipment and required for CONFIRE dispatch). 62050 Emergency Vehicle Emergency equipment and installation for one Deputy Fire Chief vehicle. $6,000 Conversion (Equipment Replacement Fund)
(Not approved in City Manager’s Budget)
62050 Emergency Vehicle The current emergency lights on the Medic Squad are outdated with older halogen bulb $14,500 Conversion technology, which can drain the battery when idling at an emergency incident with the warning lights activated. The Department is requesting new emergency lighting with LED technology that uses far less amperage and is brighter, making the Medic Squad more visible when responding to incidents. (Equipment Replacement Fund)
(Not approved in City Manager’s Budget)
Total: $148,500
(Only $58,500 approved in City Manager’s Budget)
F-27
PROGRAM BUDGET SUMMARY – 1
Program Number 4534
Department Division Program
Fire Personnel Development
Program Description
Provide a program that: (1) Maintains a standard level of performance; (2) affords opportunity for personnel to improve their individual level of proficiency as it relates to career development; (3) provides for safe operations of emergency incidents; and (4) creates accountability at the captain’s level for implementation.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 33,510 46,819 39,248
Capital Outlay 32,650 0 0
Total 66,160 46,819 39,248
Personnel Authorized 0 0 0
Source of Funds
General Fund 66,160 46,819 39,248
Total 66,160 46,819 39,248
F-28
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4534 Personnel Development
Work Program

1. Provide annual training with automatic–aid cities.

2. Maintain monthly training records.

3. Provide necessary training for required certifications and recertifications.

4. Provide hazardous materials and urban search and rescue training for fire personnel.

5. Maintain level of certification in Emergency Medical Technician and other areas of expertise.

Units of Measure

1. Establish and maintain productive working relationships with local and regional training partners.

2. Enter training hours in the Department's record management system at a minimum of 20 hours per person per month.

3. The successful completion of 12 continuing education hours by each Emergency Medical Technician (EMT) annually.

4. The successful completion of 24 recertification hours by each HazMat Specialist or Technician. Additionally, all suppression personnel will complete eight recertification hours annually.

Personnel Services
No funding requested.

Services and Supplies – $46,819
Funding requested is for: books and publications – $1,000; program supplies – $4,800; special contract services – $3,448; vocational training – $37,571.

Capital Outlay
No funding requested.

F-29
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 11:04AM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4534 Personnel Development
E20 Services & Supplies
449 1,144 1,000.00 0.00 51020-400-00000Books and Publications 0.00 1,000.00 1,000.00 0.00 0.00 1,460 3,405 6,900.00 0.00 51130-400-00000Program Supplies 0.00 4,800.00 4,800.00 0.00 0.00 0 2,715 6,200.00 0.00 52450-400-00000Special Contract Services 0.00 3,448.00 3,448.00 0.00 0.00 7,889 0 19,410.00 0.00 52540-400-00000Vocational Training 0.00 37,571.00 30,000.00 0.00 0.00 9,797 7,264 33,510 0 Services & Supplies Totals: 0.00 46,819 39,248 0 0 E30 Capital Outlay
0 0 32,650.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 32,650 0 Capital Outlay Totals: 0.00 0 0 0 0
9,797 7,264 66,160 0 EXPENDITURES TOTALS: 0.00 46,819 39,248 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
9,797 7,264 66,160 0 DEPT EXPENSES 0.00 46,819 39,248 0 0 (9,797) (7,264) (66,160) 0 Personnel Development Totals: 0.00 (46,819) (39,248) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
9,797 7,264 66,160 0 FUND EXPENSES 0.00 46,819 39,248 0 0 (9,797) (7,264) (66,160) 0 General Fund Totals: 0.00 (46,819) (39,248) 0 0 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 1
F-30
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
9,797 7,264 66,160 0 REPORT EXPENSES 0.00 46,819 39,248 0 0 (9,797) (7,264) (66,160) 0 REPORT TOTALS: 0.00 (46,819) (39,248) 0 0 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 2
F-31
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Fire Program: 4534 Personnel Development
Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 K. Bumanlag, Firefighter/Paramedic Specific US&R training San Bernardino County FD October 2022 $1,600 R. Barron, Firefighter/Paramedic for San Bernardino County North Net Fire Trng. Center A. Vasquez, Fire Engineer certification (mandatory) M. Sanchez, Fire Engineer
52540 All suppression personnel CICCS wildland safety classes San Bernardino County April 2023 $3,000 (mandatory)
52540 S. Boehm, Fire Captain Rescue Systems 1 San Bernardino County FD August 2022 $4,380 J. Gross, Firefighter/Paramedic Certification (mandatory for OES North Net Fire Trng. Center I. Jaquez, Firefighter/Paramedic Strike Team response) TBA, Firefighter/Paramedic TBA, Firefighter/Paramedic TBA, Firefighter/Paramedic 52540 D. Mistretta, Fire Captain Emergency Vehicle Operator Devore, CA September 2022 $2,760 I. Duewell, Fire Captain Course (EVOC) J. Gross, Firefighter/Paramedic I. Jaquez, Firefighter/Paramedic J. Chapman, Firefighter/Paramedic
J. Metzo, Firefighter/Paramedic R. Barron, Firefighter/Paramedic TBA, Firefighter/Paramedic TBA, Firefighter/Paramedic TBA, Firefighter/Paramedic 52540 A. Vasquez, Fire Engineer Rescue Systems II San Bernardino County FD September 2022 $3,070 R. Barron, Firefighter/Paramedic Confine Space Rescue Tech North Net Fire Training, Center K. Bumanlag, Firefighter/Paramedic D. Mistretta, Fire Captain F-32
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Fire Program: 4534 Personnel Development
Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 TBA, HazMat Team members (3) Hazardous materials courses San Bernardino County FD April 2023 $6,400 needed for members to meet annual requirements 52540 TBA, Fire Engineer California State Fire Marshal Santa Ana College September 2022 $550 certified course required for promoted personnel or outside hires; class outlined in the State Fire Training Certification Tracks Matrix 52540 R. Vidal, Fire Engineer Certified Fire Officer Courses Red Helmet Training October 2023 $1,500 R. Estrada, Fire Engineer D. Plant, Fire Engineer California State Fire Marshal certified courses required for promoted personnel or those preparing to promote; classes outlined in the State Fire Training Certification Tracks Matrix 52540 Fire Department Employees Firehouse World Training Conference San Diego, CA September 2022 $2,500 52540 T. Dowser, Battalion Chief Executive Fire Chief Officer Courses Red Helmet Training November 2022 $6,750 R. Dierck, Battalion Chief California State Fire Marshal T. Nicoll, Battalion Chief certified courses required for promoted personnel or those preparing to promote; classes outlined in the State Fire Training certification Tracks Matrix F-33
WORKSHEET – JUSTIFICATION OF

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4534 Personnel Development Object Number 51020 BOOKS AND PUBLICATIONS – $1,000 Update International Fire Service Training Association (IFSTA) manuals to current edition; hazardous material, reference, and US&R manuals; wildland handbooks and other training and operational guideline manuals; training and safety videos. 51130 PROGRAM SUPPLIES $4,800
Purchase of materials for effective and realistic training exercises (various sized lumber for shoring, trench rescue, and entrapment props; liquid smoke, nails, screws, and roofing materials), $1,600 OSB plywood (1/2") for roof–training prop (100 @ $32 each), $3,200 52450 SPECIAL CONTRACT SERVICES – $3,448 Agreement with Target Solutions for on–line OSHA mandated training. 52540 VOCATIONAL TRAINING – $37,571 (Only $30,000 approved in City Manager’s Budget) Attendance at vocational training classes – For details see "Worksheet Justification of Conference and In–Service Training Request Schedule B – Vocational Training.”
F-35
PROGRAM BUDGET SUMMARY – 1
Program Number 4536
Department Division Program
Fire Buildings & Grounds
Program Description
Maintain all Fire Department facilities in a clean, efficient, functional, and safe condition. Observe and conform with all State and Federal mandates as they relate to public accessibility.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 13,250 22,300 25,300
Capital Outlay 0 2,500 2,500
Total 13,250 24,800 27,800
Personnel Authorized 0 0 0
Source of Funds
General Fund 13,250 24,800 27,800
Total 13,250 24,800 27,800
F-36
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4536 Buildings & Grounds
Work Program

1. Maintain all Fire facilities at a level that provides a safe and clean environment by working with other departments that provide supplies and support.

2. Provide janitorial services to maintain Fire facilities in a safe and clean manner.

3. Routinely inspect the interior and exterior of all Fire facilities.

Units of Measure
2021 2022
Fire Stations 2 2
Training Tower 1 1
Annual Needs Assessment Inspection 1 1
Personnel Services
No funding requested.

Services and Supplies – $22,300
Funding requested is for: household expenses – $15,700; license/permits/certificates – $1,800; maintenance–other equipment – $3,300; small equipment – $1,000; miscellaneous expenditures – $500.

Capital Outlay – $2,500
Funding is requested for: One ice machine.

F-37
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 11:04AM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4536 Buildings & Grounds
E20 Services & Supplies
5,095 857 19,609.00 0.00 51110-400-00000Household Expense 0.00 15,700.00 15,700.00 0.00 0.00 240 0 500.00 0.00 51150-400-00000License/Permits/Certificates 0.00 1,800.00 4,800.00 0.00 0.00 33 0 800.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 3,300.00 3,300.00 0.00 0.00 380 223 595.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 561 668 1,100.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 500.00 500.00 0.00 0.00 6,310 1,748 22,604 0 Services & Supplies Totals: 0.00 22,300 25,300 0 0 E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 2,500.00 2,500.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 2,500 2,500 0 0
6,310 1,748 22,604 0 EXPENDITURES TOTALS: 0.00 24,800 27,800 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,310 1,748 22,604 0 DEPT EXPENSES 0.00 24,800 27,800 0 0 (6,310) (1,748) (22,604) 0 Buildings & Grounds Totals: 0.00 (24,800) (27,800) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,310 1,748 22,604 0 FUND EXPENSES 0.00 24,800 27,800 0 0 (6,310) (1,748) (22,604) 0 General Fund Totals: 0.00 (24,800) (27,800) 0 0 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 1
F-38
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
6,310 1,748 22,604 0 REPORT EXPENSES 0.00 24,800 27,800 0 0 (6,310) (1,748) (22,604) 0 REPORT TOTALS: 0.00 (24,800) (27,800) 0 0 GL-Budget Analysis (6/7/2022 - 11:04 AM) Page 2
F-39

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4536 Buildings & Grounds Object Number 51110 HOUSEHOLD EXPENSES – $15,700 Dry cleaning (strike team sleeping bags), $300 Kitchen appliances, dishes, utensils, plumbing supplies, etc., $1,200 Day room recliners (3 @ $1,200 each), $3,600 New vacuums to replace 20-year-old units (3 @ $200 each), $600 Mattress/box spring replacements for broken and stained units (6 mattresses and 2 box springs), $3,000 New mattress bed spreads to replace 20-year-old comforters, $2,000 Kitchen chairs for Station 151 and Station 152 (20 @ $100 each), $2,000 PPE locker for Battalion Chiefs, $3,000
51150 LICENSE/PERMITS/CERTIFICATES – $1,800 ($4,800 approved in City Manager’s Budget) Annual licenses, permits, and certificate fees as mandated by the County of San Bernardino and the State of California.

Annual pump tests (5 @ $600 each), $3,000 (Moved from 4656-51150) 52050 MAINTENANCE – OTHER EQUIPMENT – $3,300
Maintenance for fire hose dryers, garbage disposals, dishwashers, ovens, Plymovent, etc. 52690 SMALL EQUIPMENT – $1,000 Tools for stations, woodworking shop, and drill tower repairs (wrenches, pliers, hammers, cordless drill, saw blades, screwdrivers, clamps, brooms, etc.)
52990 MISCELLANEOUS EXPENDITURES – $500
Emergency station generator fuel.

F-40

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4536 Buildings and Grounds
Object Code Item Justification Cost 62050 Ice Machine Fire Station 152 currently lacks an ice machine to fill daily rehabilitation ice chests $2,500 each morning in anticipation of emergency activity. This ice machine would provide the necessary cold drinks for emergency personnel on fire scenes reducing the risk of overstressing firefighters and reducing injury/hospitalization.

Total: $2,500
F-41
PROGRAM BUDGET SUMMARY – 1
Program Number 4539
Department Division Program
Fire Emergency Medical Services
Program Description
Provides a program that maintains Emergency Medical Technician and Paramedic training, certifications, and medical supplies.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 40,750 58,515 58,515
Capital Outlay 0 117,260 92,940
Total 40,750 175,775 151,455
Personnel Authorized 0 0 0
Source of Funds
General Fund 0 117,260 92,940
EMS Paramedic Fund 40,750 58,515 58,515
Total 40,750 175,775 151,455
F-42
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4539 Emergency Medical Services
Work Program

1. Respond and provide advanced life support (ALS) emergency medical services to the community in accordance with Inland Counties Emergency Medical Agency (ICEMA) guidelines.

2. Provide continuous skill–maintenance education for paramedics as required by state and county regulations.

3. Maintain current and accurate medical records.

Units of Measure
Estimate
2019 2020 2021 2022
Total number of ALS calls 1,708 2,003 2,003 2,050
Continuous Education Hours for Nine Paramedic 216 216 216 216 Current and Accurate Medical Records on file 2,440 2,279 2,279 2,279 Personnel Services
No funding requested.

Services and Supplies – $58,515
Funding requested is for: books and publications – $500; office supplies – direct – $200; program supplies – $15,000; license/permits/certificates – $8,000; maintenance – other equipment – $2,000; special contract services – $20,175; small equipment – $12,640.

Capital Outlay – $117,260
Funding requested is for: Lucas 3 Chest Compression Systems – $66,210; LifePak 15 Version 4 cardiac monitor and defibrillator – $44,300; King Vision aBlade model video laryngoscopes – $6,750.

F-43
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 11:05AM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4539 Emergency Medical Services
E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 117,260.00 92,940.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 117,260 92,940 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 117,260 92,940 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 117,260 92,940 0 0
0 0 0 0 Emergency Medical Services Totals: 0.00 (117,260) (92,940) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 117,260 92,940 0 0
0 0 0 0 General Fund Totals: 0.00 (117,260) (92,940) 0 0 1180 E.M.S. - Paramedic Fund
4539 Emergency Medical Services
E10 Personnel Services
43,342 34,681 0.00 0.00 44380-400-00000Paramedic Stipend 0.00 0.00 0.00 0.00 0.00 5,976 4,816 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 119 82 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 81 57 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 628 503 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/7/2022 - 11:05 AM) Page 1
F-44
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
50,146 40,139 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 97 100.00 0.00 51020-400-00000Books and Publications 0.00 500.00 500.00 0.00 0.00 40 0 100.00 0.00 51060-400-00000Office Supplies 0.00 200.00 200.00 0.00 0.00 7,328 16,201 12,500.00 0.00 51130-400-00000Program Supplies 0.00 15,000.00 15,000.00 0.00 0.00 4,799 5,672 9,500.00 0.00 51150-400-00000License/Permits/Certificates 0.00 8,000.00 8,000.00 0.00 0.00 0 0 1,000.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 2,000.00 2,000.00 0.00 0.00 1,642 1,613 0.00 0.00 52240-400-00000Collection Agency Fees 0.00 0.00 0.00 0.00 0.00 12,266 13,032 14,500.00 0.00 52450-400-00000Special Contract Services 0.00 20,175.00 20,175.00 0.00 0.00 3,777 1,792 3,050.00 0.00 52690-400-00000Small Equipment 0.00 12,640.00 12,640.00 0.00 0.00 29,852 38,408 40,750 0 Services & Supplies Totals: 0.00 58,515 58,515 0 0 79,998 78,547 40,750 0 EXPENDITURES TOTALS: 0.00 58,515 58,515 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
79,998 78,547 40,750 0 DEPT EXPENSES 0.00 58,515 58,515 0 0 (79,998) (78,547) (40,750) 0 Emergency Medical Services Totals: 0.00 (58,515) (58,515) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
79,998 78,547 40,750 0 FUND EXPENSES 0.00 58,515 58,515 0 0 (79,998) (78,547) (40,750) 0 E.M.S. - Paramedic Fund Totals: 0.00 (58,515) (58,515) 0 0 GL-Budget Analysis (6/7/2022 - 11:05 AM) Page 2
F-45
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
79,998 78,547 40,750 0 REPORT EXPENSES 0.00 175,775 151,455 0 0 (79,998) (78,547) (40,750) 0 REPORT TOTALS: 0.00 (175,775) (151,455) 0 0 GL-Budget Analysis (6/7/2022 - 11:05 AM) Page 3
F-46

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4539 Emergency Medical Services Object Number 51020 BOOKS AND PUBLICATIONS – $500 Emergency medical handbooks and other training and operational guideline manuals; training and protocol videos. 51060 OFFICE SUPPLIES – DIRECT – $200
O1A Report forms.
51130 PROGRAM SUPPLIES – $15,000
Drugs, narcotics, medical supplies, and other expenditures for the Paramedic Program, $12,500 Medical oxygen, $2,500
51150 LICENSE/PERMITS/CERTIFICATES – $8,000
ICEMA annual authorization application fee, $2,500 ALS unit annual inspection fees (4 @ $500 each), $2,000 ICEMA EMT–P certification fees (8 @ $100 each), $800 State EMT–P certification fees (8 @ $275 each), $2,200 ICEMA EMT Re–cert (4 EMT’s @ $125 each), $500 52050 MAINTENANCE – OTHER EQUIPMENT – $2,000
Maintenance of EMS tools and equipment. 52450 SPECIAL CONTRACT SERVICES – $20,175 Billing service for the collection of Paramedic Service Fees, $7,680 Service Agreements for inspection and maintenance of three (3) Life–Pak 15 Version 1 cardiac monitor/defibrillators and four (4) Life–Pak 1000 automated external defibrillators (AED) assigned to City facilities, $7,475 Continued on next page
F-47

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4539 Emergency Medical Services Object Number 52450 SPECIAL CONTRACT SERVICES – continued Service agreement for LifePak 15 cardiac monitor and defibrillator, $1,930 Service agreement for Lifenet modems, $310 Annual access fee for Handtevy Mobile, medication management software, $1,590 Initial customization and set-up fee for Handtevy Mobile, $1,190 52690 SMALL EQUIPMENT – $12,640
First–aid supplies for all City departments, $500 Pulse oximeter sensors (20 @ $90 each), $1,800 Intraosseous infusion needle, $750 EZ IO intraosseous power driver and case, $700 Lifenet modem for LifePak 15 defibrillator, $1,300 Replacement King-Vision blades, $365 Little Anne QCPR 4-Pack CPR mannequins, $1,200 Little Junior QPCPR 4-Pack CPR mannequins, $1,100 Little Baby QPCPR 4-Pack CPR mannequins, $1,150 Handtevy pediatric equipment bags (3 @ $545 each), $1,635 Handtevy medication and equipment guide, $940 Meret medical equipment bag kits for Medic Squad 151 and Medic Engine 152 (2 @ $600 each), $1,200 F-48

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4539 Emergency Medical Services Object Code Item Justification Cost 62050 Lucas 3 Chest The Department responded to 83 cardiac arrest incidents in 2021—the vast majority $66,210 Compression System of which involved the performance of CPR and advanced life support. High quality chest compressions with minimal interruptions (less than 3 times) has been identified by the American Heart Association (AHA) as being the single most important factor influencing survival in cardiac arrest situations. Currently, AHA guidelines call for a rotation of personnel performing chest compressions at least every two minutes to maintain high quality compressions, as compression quality has been shown to decrease significantly after this, even among skilled personnel.

Rotating personnel every two minutes also results in numerous interruptions of chest compressions during the course of an incident. The Lucas 3 Chest Compression System addresses both of these issues. It is placed on the patient by Fire Department personnel upon determination of cardiac arrest, and maintains uninterrupted, high-quality compressions throughout the incident and transport to the hospital. The Department is requesting to purchase three of the Lucas systems—one for each of the front-line fire engines/truck and one for the Medic Squad. The cost includes an annual service fee, which would also be included in subsequent budgets. (Only $44,140 approved in City Manager’s Budget)
62050 LifePak 15 Version 4 The Department currently has three LifePak 15 Version 1 cardiac monitor/defibrillators. They are $44,300 Cardiac Monitor and reaching the end of their rated service life and need to be replaced. The Department is requesting Defibrillator to purchase one this fiscal year, and one each for the next two fiscal years. In addition, a LifePak 15 needs to be purchased for the Medic Squad to allow all units to remain in paramedic service should a cardiac monitor need to be taken out of service for maintenance or in the event of a mechanical failure. This would allow personnel to rotate one of the older cardiac monitors into the role of a backup.

F-49

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4539 Emergency Medical Services Object Code Item Justification Cost 62050 King Vision aBlade The Department is requesting to purchase three King Vision aBlade model video laryngoscopes $6,750 Model Video to outfit the two front-line fire engines/truck and the Medic Squad. Video laryngoscopes greatly Laryngoscope improve the success rate of placing advanced airways in critical patients. They also place the paramedic farther from the patient’s mouth during the procedure, which is the recommended method of placing an advanced airway during the COVID pandemic. The Department currently has two older model King Vision video laryngoscopes; however, the image quality on these is subpar compared to the newer technology, they are showing wear that affect the ability to keep them in service, and thus need to be replaced. A third video laryngoscope needs to be purchased for the Medic Squad. All three laryngoscopes need to be of the same model (aBlade) for compatibility in training/field use and in purchasing the disposable blades, etc. (3 @ $2,250 each) (Only $4,500 approved in City Manager’s Budget)
Total: $117,260
(Only $92,940 approved in City Manager’s Budget)
F-50
Public Works

DEPARTMENT BUDGET SUMMARY
Department
Public Works
Overview
Coordinate, manage, and control the activities and resources of the Public Works Department in an effective and efficient manner. Oversee goals and objectives of the Engineering Division (Public Works Director/City Engineer), Street/Vehicle/Sewer Maintenance Division (Operations Assistant Manager), and Building and Grounds Maintenance Division (Facilities/Maintenance Assistant Manager).

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 3,099,567 3,507,651 3,565,702
Services and Supplies 6,127,324 5,594,679 5,334,011
Capital Outlay 172,000 709,857 627,857
Sewer Depreciation 73,556 73,556 73,556
Total 9,472,447 9,885,743 9,601,126
Personnel Authorized 39.90 (FT) 39.90 (FT) 41.00 (FT)

9.00 (PT) 9.00 (PT) 4.00 (PT)
Divisional Distribution
Engineering 728,420 856,394 845,814
Street Maintenance 1,609,690 1,800,930 1,740,771
Park Maintenance 702,945 693,287 659,406
Irrigation 0 126,131 101,543
Vehicle Maintenance 502,022 471,623 459,223
Sewer Maintenance 4,150,444 4,862,410 4,845,810
Building Maintenance 1,778,926 1,074,968 948,559
Total 9,472,447 9,885,743 9,601,126
Source of Funds
General Fund 3,216,941 3,529,760 3,882,334
Gas Tax Fund 1,111,514 1,313,228 679,137
Park Maintenance Fund 89,252 46,640 60,140
Community Dev Block Grant Fund 30,062 28,724 28,724
Air Quality Improvement Fund 10,000 0 0
American Rescue Plan 645,045 0 0
Public Works Department Grants 3,451 0 0
2021 Lease Revenue Bonds 85,738 86,981 86,981
Sewer Operating Fund 4,075,888 4,787,854 4,771,254
Sewer Replacement Fund 1,000 1,000 1,000
Sewer Capital Asset Fund 73,556 73,556 73,556
Equipment Replacement Fund 130,000 18,000 18,000
Total 9,472,447 9,885,743 9,601,126
G-1
PAGE 1 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Director of Public Works/City Engineer Monica Heredia C 2.2 14,041 9.8 14,743 175,372 175,372
Public Works Facilities/Maintenance Assistant Manager
Mathew Paradis
B 8.7 7,048 3.3 7,400 85,738 85,738
Public Works Operations Assistant Manager
Alex Cardona
B 8.7 7,400 3.3 7,770 90,021 90,021
Engineering Division Manager
Steven Stanton B 03/01/22 8.0 8,946 4.0 9,393 109,140 109,140 Associate Engineer
Vacant
A 6.0 6,930 6.0 7,277 87,799 87,799
Project Manager
Vacant
A 6.0 5,671 6.0 5,954 71,843 71,843
Senior Public Works Inspector
James Diaz C 09/20/21 2.7 6,674 9.3 7,008 83,194 83,194Building Maintenance Technician Vacant A 6.0 4,019 6.0 4,220 50,917 50,917
Senior Leadworker
Raul Molinar, Jr. C 09/02/21 2.0 5,408 10.0 5,678 69,624 69,624

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
G-2
PAGE 2 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
Leadworker - Maintenance
Richard Herrera C 02/14/22 7.5 4,947 4.5 4,711 60,051 60,051 John Kresback E 12.0 4,947 61,145 61,145
Patrick Perez C 08/14/21 1.5 4,487 10.5 4,711 57,882 57,882Irrigation Leadworker Vacant A 6.0 4,070 6.0 4,273 51,560 51,560
Motor Sweeper Operator
Sergio Martinez
E 12.0 4,653 57,511 57,511
Andrew Venegas C 07/07/20 0.2 4,220 11.8 4,431 54,724 54,724 Equipment Maintenance Supervisor
Michael Lawrence
E 12.0 7,418 91,686 91,686
Equipment Mechanic Javier Robles
E 12.0 4,856 60,020 60,020
Facilities Specialist
Jesus Escalante D 04/14/22 9.5 5,678 2.5 5,962 70,911 70,911Maintenance Worker Michael Braun
A 6.0 3,527 6.0 3,703 44,681 44,681
Anthony Flores B 10/11/21 3.4 3,703 8.6 3,888 47,408 47,408 Rayden Garcia A 6.0 3,527 6.0 3,703 44,681 44,681 Adam McCray B 10/11/21 3.4 3,703 8.6 3,888 47,408 47,408 Phillip Mendez D 06/08/22 11.3 4,083 0.7 4,287 50,613 50,613 Alex Perez D 11/27/21 4.9 4,083 7.1 4,287 51,957 51,957 Joseph Puckett A 6.0 3,527 6.0 3,703 44,681 44,681 G-3
PAGE 3 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
Maintenance Worker - Cont Steven Rabino
A 6.0 3,527 6.0 3,703 44,681 44,681
Sergio Tafolla C 10/11/21 3.4 3,888 8.6 4,083 49,783 49,783 Jeff Wheeler E 12.0 4,287 52,987 52,987 Vacant A 6.0 3,527 6.0 3,703 44,681 44,681 Vacant A 6.0 3,527 6.0 3,703 44,681 44,681 Vacant A 6.0 3,527 6.0 3,703 44,681 44,681 Vacant A 6.0 3,527 6.0 3,703 44,681 44,681Graffiti Abatement Worker Vacant
A 6.0 3,527 6.0 3,703 44,681 44,681
Vacant (Unfunded) A 12.0 0 0 0NPDES Inspector
Samantha Contreras C 12/22/21 5.7 5,004 6.3 5,254 63,472 63,472 Administrative Specialist
Nadia Paz C 01/03/22 6.1 4,232 5.9 4,444 52,035 52,035Office Specialist Krystal Rabino C 06/01/22 11.0 3,678 1.0 3,862 45,650 45,650Custodian Joel Flores A 4.7 3,278 7.3 3,442 41,749 41,749
Cristopher Gonzalez B 07/05/21 0.2 3,442 11.8 3,615 44,645 44,645 Vacant A 6.0 3,278 6.0 3,442 41,530 41,530 Sergio Sahagun C 12/08/21 5.3 3,615 6.7 3,795 45,924 45,924 G-4
PAGE 4 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
Administration to other Departments Maintenance Worker (CFD 2011-1) -8,800 -8,800 CFD Personnel Costs -9,737 -9,737Part Time:

City Engineer Consultant
Rosemary Hoerning (960 hrs year) 89.31 hr. 85,738 85,738Senior Intern Vacant (20 hrs week) 6.0 15.76 hr. 6.0 16.76 hr. 16,910 16,910Graffiti Abatement Aide Vacant - Unfunded (29 hrs week) 0.00 hr. 0 0
Senior Leadworker
Jeff Flanders (480 hrs year) 34.40 hr. 16,512 16,512
(FT) 2,407,891 2,407,891
Salar
y Requirements: (PT) 119,160 119,160
TOTAL 2,527,051 2,527,051
G-5
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 1.00 1.00 1.00 175,372 175,372 Admin other Depts -17,537 0
Project Manager 1.00 1.00 1.00 0 71,843
PW Facilities/Maint Asst Mgr 1.00 1.00 1.00 85,738 85,738 PW Operations Asst Manager 1.00 1.00 1.00 90,021 90,021 Engineering Division Manager 1.00 1.00 1.00 109,140 109,140 Associate Engineer 1.00 1.00 1.00 85,853 87,799
Sr. Public Works Inspector 1.00 1.00 1.00 83,194 83,194 Environmental Comp Coor 1.00 1.00 0.00 0 0
Facilities Specialist 1.00 1.00 1.00 70,911 70,911
Senior Leadworker 1.00 1.00 1.00 69,624 69,624
Leadworker Maintenance 3.00 3.00 3.00 179,078 179,078
Irrigation Leadworker 1.00 1.00 1.00 60,051 51,560
Motor Sweeper Operator 2.00 2.00 2.00 112,235 112,235
Admin from other Depts -2,300 -2,300
Equipment Maint Supervisor 1.00 1.00 1.00 91,686 91,686 Equipment Mechanic 1.00 1.00 1.00 60,020 60,020
Sr. Maintenance Worker 3.00 3.00 0.00 166,896 0
Maintenance Worker 8.00 8.00 14.00 389,518 657,604
Admin from other Depts -8,800 -8,800
Graffiti Abatement Worker 2.00 2.00 2.00 44,681 44,681
Admin from other Depts -1,250 -1,250
NPDES Coordinator 1.00 1.00 0.00 0 0
NPDES Inspector 1.00 1.00 1.00 63,472 63,472
Building Maint Technician 1.00 1.00 1.00 50,917 50,917
Administrative Specialist 1.00 1.00 1.00 52,035 52,035
Office Specialist 1.00 1.00 1.00 45,650 45,650
Custodian 4.00 4.00 4.00 173,848 173,848
Public Works Admin CFD Reimb -6,187 -6,187
Part-Time
City Engineer Consultant 1.00 1.00 1.00 85,738 85,738
Maintenance Worker 4.00 4.00 0.00 165,672 0
Senior Intern 1.00 1.00 1.00 16,910 16,910
Custodian 1.00 1.00 0.00 0 0
Graffiti Abatement Worker 1.00 1.00 1.00 0 0
Senior Leadworker 1.00 1.00 1.00 33,024 16,512
Full Time 40.00 40.00 41.00 2,259,940 2,426,428
Admin other Departments -0.10 -0.10 0.00 -36,074 -18,537 Total FT Positions/Salaries 39.90 39.90 41.00 2,223,866 2,407,891 Part Time 9.00 9.00 4.00 301,344 119,160
Overtime 64,800 64,800
Total Salaries & Wages 2,590,010 2,591,851
Benefit Costs 680,733 716,516
PERS Benefit Costs 242,285 257,335
Benefit Costs other Depts -5,377 0
Total Benefit Costs 917,641 973,851
TOTAL 3,507,651 3,565,702

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: Department Summary
G-6

DIVISION BUDGET SUMMARY
Department Division
Public Works Engineering
Overview
Implement the City's Capital Improvement Program, including providing assistance to other departments; provide project management and inspection; manage the City's signal operation and maintenance program; oversee the City's street lighting program; assist in development activities and provide inspection for their improvements within the public right-of-way; ensure compliance with National Pollutant Discharge Elimination System (NPDES) and water quality management requirements; and assist with operations and maintenance of the City's sewer system.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 451,707 487,019 574,229
Services and Supplies 276,713 367,375 269,585
Capital Outlay 0 2,000 2,000
Total 728,420 856,394 845,814
Personnel Authorized 4.15 (FT) 4.15 (FT) 4.00 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Department Distribution
Management & Construction 440,647 468,245 546,665
Public Works Inspection 86,444 111,691 111,691
Traffic Safety Engineering 201,329 276,458 187,458
Total 728,420 856,394 845,814
Source of Funds
General Fund 453,231 504,413 582,833
Gas Tax Fund 186,000 265,000 176,000
Public Works Department Grants 3,451 0 0
2021 Lease Revenue Bonds 85,738 86,981 86,981
Total 728,420 856,394 845,814
G-7
PROGRAM BUDGET SUMMARY – 1
Program Number 4641
Department Division Program
Public Works Engineering Management and Construction
Program Description
Administer the City's Capital Improvement Program; provide plan checking and processing of subdivision maps, lot line adjustments, and parcel mergers; prepare design plans for public improvements; design and construct public improvements; provide project/construction management; conduct feasibility studies; coordinate transportation issues with Caltrans and SBCTA; manage the City's NPDES and storm water quality programs; and maintain records including the preparation of record drawings for Public Works improvements.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 353,385 363,870 451,080
Services and Supplies 87,262 102,375 93,585
Capital Outlay 0 2,000 2,000
Total 440,647 468,245 546,665
Personnel Authorized 3.30 (FT) 3.30 (FT) 3.15 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Source of Funds
General Fund 354,909 381,264 459,684
2021 Lease Revenue Bonds 85,738 86,981 86,981
Total 440,647 468,245 546,665
G-8
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 0.20 0.20 0.20 35,074 35,074
Admin other Depts -0.10 -0.10 0.00 -17,537 0

0.10 0.10 0.20 17,537 35,074
Engineering Division Manager 0.70 0.70 0.70 76,398 76,398 Associate Engineer 0.70 0.70 0.70 60,097 61,459
Project Manager 0.70 0.70 0.70 0 50,290
NPDES Coordinator 0.25 0.25 0.00 0 0
NPDES Inspector 0.25 0.25 0.25 15,868 15,868
Administrative Specialist 0.60 0.60 0.60 31,221 31,221
Public Works Admin CFD Reimb -6,187 -6,187
Part-Time
City Engineer Consultant 1.00 1.00 1.00 85,738 85,738
Full Time 3.40 3.40 3.15 218,658 270,310
Admin other Departments -0.10 -0.10 0.00 -23,724 -6,187 Total FT Positions/Salaries 3.30 3.30 3.15 194,934 264,123 Part Time 1.00 1.00 1.00 85,738 85,738
Overtime 2,200 2,200
Total Salaries & Wages 282,872 352,061
Benefit Costs 56,309 64,283
PERS Benefit Costs 30,066 34,736
Benefit Costs other Depts -5,377 0
Total Benefit Costs 80,998 99,019
TOTAL 363,870 451,080

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4641 Managememt & Construction

POSITION QUOTA APPROPRIATIONS
G-9
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Engineering 4641 Management and Construction Work Program

1. Manage and administer the programs and activities of the division.

2. Pursue State and Federal grants and other funding for capital improvements.

3. Represent the department at City Council, Planning Commission and various committee meetings.

4. Provide plan checking of tract maps, parcel maps, Water Quality Management Plans, lot line adjustments, parcel mergers, erosion control plans, stormwater pollution prevention plans, and public improvement plans.

5. Design and administer Public Works capital improvement projects.

6. Prepare feasibility studies and respond to citizen requests.

7. Maintain records and record drawings for Public Works Improvements.

8. Represent City at various meetings with other cities and regional agencies.

9. Monitor erosion and sediment issues associated with construction activities.

10. Perform restaurant inspections related to sanitary sewers/administer sewage pretreatment program.

Units of Measure
.
1st 6 Mos. Estimate
2020-2021 2021-2022 2022-2023
Public Works Improvements 12 6 12
Citizen Requests 60 30 60
Studies 1 3 2
Plan Check Capital Improvements 15 3 10
Plan Check Private Development 301535
Plan Check Tract Maps 224
Plan Check Parcel Maps 124
Plan Check Lot Merger/Line Adjustment 2 0 2
Review of WQMPs 10 6 12
Personnel Services – $363,870
Salary requests are for: Director of Public Works/City Engineer (0.10) – $17,537; Engineering Division Manager (0.70) – $76,398; Assistant Engineer (0.70) – $60,097; NPDES Inspector (0.25) – $15,868; Administrative Specialist (0.60) – $31,221; City Engineer Consultant (1.00/part-time) – $85,738. Cost allocations are as follows:
full-time salaries – $201,121; admin other departments – <$6,187>; part-time salaries – $85,738; overtime – $2,200; benefit costs – $80,998.

Services and Supplies – $102,375
Funding requested is for: books and publications – $200; uniforms – $1,500; program supplies – $750; license/ permits/certificates – $3,710; dues and memberships – $1,450; travel and meetings – $4,500; mileage/auto allowance – $2,730; special consulting services – $7,000; plan check service – $100,000; plan check service – reimbursement - <$100,000>; special lab testing – $1,000; special contract services – $70,640; vocational training – $1,700; cellular phone expense – $4,695; miscellaneous expenditures – $2,500.

Capital Outlay – $2,000
Funding requested is for: Office furniture for the Director of Public Works/City Engineer.

G-10
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 4:42PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4641 Management & Construction
E10 Personnel Services
164,242 140,111 159,943.00 0.00 41010-400-00000Regular Earnings 0.00 201,121.00 270,310.00 0.00 0.00 9,427 1,374 0.00 0.00 41010-400-16001Regular Wages - SRTS 0.00 0.00 0.00 0.00 0.00 9,027 147 0.00 0.00 41010-400-16002Regular Wages - ATP 0.00 0.00 0.00 0.00 0.00 0 1,073 21,982.00 0.00 41010-400-17027Regular Earnings 0.00 0.00 0.00 0.00 0.00 (5,625) (5,625) -5,625.00 0.00 41017-400-00000CFD Admin Reimbursement 0.00 -6,187.00 -6,187.00 0.00 0.00 0 0 0.00 0.00 42020-400-17027Part Time Wages 0.00 0.00 0.00 0.00 0.00 23,442 0 22,277.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 5,499 236 2,200.00 0.00 43010-400-00000Overtime 0.00 2,200.00 2,200.00 0.00 0.00 1,691 1,461 1,811.00 0.00 44190-400-00000Sick Leave Redemption 0.00 2,621.00 2,621.00 0.00 0.00 0 0 36,360.00 0.00 45220-400-00000Benefit Plan 0.00 40,800.00 49,365.00 0.00 0.00 2,661 2,405 893.00 0.00 45240-400-00000Deferred Compensation 0.00 3,933.00 4,810.00 0.00 0.00 21,650 17,388 22,120.00 0.00 45250-400-00000P.E.R.S. 0.00 27,698.00 34,736.00 0.00 0.00 882 541 768.00 0.00 45270-400-00000LTD Insurance 0.00 846.00 1,137.00 0.00 0.00 1,029 752 894.00 0.00 45290-400-00000Life Insurance 0.00 939.00 1,187.00 0.00 0.00 3,179 2,284 2,643.00 0.00 45330-400-00000Medicare 0.00 2,918.00 3,920.00 0.00 0.00 1,456 0 1,381.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 238,559 162,147 267,647 0 Personnel Services Totals: 0.00 276,889 364,099 0 0 E20 Services & Supplies
0 0 198.00 0.00 51020-400-00000Books and Publications 0.00 200.00 200.00 0.00 0.00 785 362 800.00 0.00 51100-400-00000Uniforms 0.00 1,500.00 800.00 0.00 0.00 475 0 750.00 0.00 51130-400-00000Program Supplies 0.00 750.00 750.00 0.00 0.00 347 0 3,510.00 0.00 51150-400-00000License/Permits/Certificates 0.00 3,710.00 3,710.00 0.00 0.00 375 0 1,000.00 0.00 52120-400-00000Dues & Memberships 0.00 1,450.00 1,000.00 0.00 0.00 GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 1
G-11
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
6,735 285 900.00 0.00 52130-400-00000Travel & Meetings 0.00 4,500.00 4,500.00 0.00 0.00 5,574 4,108 2,730.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 2,730.00 2,730.00 0.00 0.00 0 3,300 4,500.00 0.00 52190-400-00000Special Consulting Services 0.00 7,000.00 5,000.00 0.00 0.00 75,059 93,024 100,000.00 0.00 52270-400-00000Plan Check Service 0.00 100,000.00 100,000.00 0.00 0.00 0 0 -100,000.00 0.00 52271-400-00000Plan Check Service - Reimb 0.00 -100,000.00 -100,000.00 0.00 0.00 0 0 500.00 0.00 52420-400-00000Special Lab Testing 0.00 1,000.00 1,000.00 0.00 0.00 66,498 38,098 64,749.00 0.00 52450-400-00000Special Contract Services 0.00 70,640.00 65,000.00 0.00 0.00 217 121 1,430.00 0.00 52540-400-00000Vocational Training 0.00 1,700.00 1,700.00 0.00 0.00 4,974 5,487 4,695.00 0.00 52850-400-00000Cellular Phone Expense 0.00 4,695.00 4,695.00 0.00 0.00 0 1,073 1,500.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 2,500.00 2,500.00 0.00 0.00 0 0 0.00 0.00 52990-400-17037Miscellaneous Expenditures 0.00 0.00 0.00 0.00 0.00 161,039 145,857 87,262 0 Services & Supplies Totals: 0.00 102,375 93,585 0 0 E30 Capital Outlay
0 0 0.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 2,000.00 2,000.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 2,000 2,000 0 0
399,598 308,005 354,909 0 EXPENDITURES TOTALS: 0.00 381,264 459,684 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
399,598 308,005 354,909 0 DEPT EXPENSES 0.00 381,264 459,684 0 0 (399,598) (308,005) (354,909) 0 Management & Construction Totals: 0.00 (381,264) (459,684) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
399,598 308,005 354,909 0 FUND EXPENSES 0.00 381,264 459,684 0 0 (399,598) (308,005) (354,909) 0 General Fund Totals: 0.00 (381,264) (459,684) 0 0 1103 Road Maint Rehab - Sect 2032
4641 Management & Construction
E20 Services & Supplies
0 52,948 124,759.00 0.00 52260-400-17027Design/Engineering Services 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 2
G-12
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 52,948 124,759 0 Services & Supplies Totals: 0.00 0 0 0 0 0 52,948 124,759 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 52,948 124,759 0 DEPT EXPENSES 0.00 0 0 0 0
0 (52,948) (124,759) 0 Management & Construction Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 52,948 124,759 0 FUND EXPENSES 0.00 0 0 0 0
0 (52,948) (124,759) 0 Road Maint Rehab - Sect 2032 Totals: 0.00 0 0 0 0 1253 2021 Lease Rev Bond Proceeds
4641 Management & Construction
E10 Personnel Services
0 0 85,738.00 0.00 42020-400-00000Part Time Wages 0.00 85,738.00 85,738.00 0.00 0.00 0 0 0.00 0.00 45330-400-00000Medicare 0.00 1,243.00 1,243.00 0.00 0.00 0 0 85,738 0 Personnel Services Totals: 0.00 86,981 86,981 0 0 0 0 85,738 0 EXPENDITURES TOTALS: 0.00 86,981 86,981 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 85,738 0 DEPT EXPENSES 0.00 86,981 86,981 0 0
0 0 (85,738) 0 Management & Construction Totals: 0.00 (86,981) (86,981) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 85,738 0 FUND EXPENSES 0.00 86,981 86,981 0 0
0 0 (85,738) 0 2021 Lease Rev Bond Proceeds Totals: 0.00 (86,981) (86,981) 0 0 GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 3
G-13
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1751 Infrastructure Fund
4641 Management & Construction
E20 Services & Supplies
0 180,634 284,501.00 0.00 52260-400-17026Design/Engineering Svcs 0.00 0.00 0.00 0.00 0.00 0 180,634 284,501 0 Services & Supplies Totals: 0.00 0 0 0 0 0 180,634 284,501 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 180,634 284,501 0 DEPT EXPENSES 0.00 0 0 0 0
0 (180,634) (284,501) 0 Management & Construction Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 180,634 284,501 0 FUND EXPENSES 0.00 0 0 0 0
0 (180,634) (284,501) 0 Infrastructure Fund Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
399,598 541,587 849,907 0 REPORT EXPENSES 0.00 468,245 546,665 0 0 (399,598) (541,587) (849,907) 0 REPORT TOTALS: 0.00 (468,245) (546,665) 0 0 GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 4
G-14
WORK SHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Public Works Program: 4641 Management and Construction Object
Code
Name and Title of Person
Requesting Travel Allowance
Reason for Expenditure Place Where Event
will be Held
Date(s) of Event Total Est.

Expense
52130 52130
Steve Stanton, Engineering Division Manager Samantha Contreras, NPDES Inspector
Monica Heredia, Director of Public Works/City Engineer Annual California Water Environment Association Tristate Conference. This conference provides continuing education units and the most current information on storm water discharge requirements. The CEUs are required to maintain employees' certifications. American Public Works Association (APWA) PWX 2022 offers educational sessions that address current public works issues as well as ongoing challenges.

Las Vegas, NV Charlotte, NC
Summer 2022 August 28-31, 2022
$2,000
$2,500
Total $4,500
G-15
WORK SHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Public Works Program: 4641 Management and Construction Object
Code
Name and Title of Person
Requesting Travel Allowance
Reason for Expenditure Place Where Event
will be Held
Date(s) of Event Total Est
Expense
52540 Steve Stanton,
Engineering Division Manager
Sacramento State Water Programs Pretreatment Facility Inspection Courses.

Various San Bernardino County locations
Periodically $200
52540 Steve Stanton,
Engineering Division Manager
Seminars, classes and training sessions available to assist the City in developing project management skills.

Various San Bernardino County and Southern California locations Periodically $300
52540 James Diaz,
Senior Public Works Inspector
Seminars, classes and training sessions available to assist the City in developing inspection skills.

Various San Bernardino County locations
Periodically $300
52540 Samantha Contreras,
NPDES Inspector
Seminars, classes, and training sessions available to assist the City in developing storm water inspection skills.

Various San Bernardino County locations
Periodically $300
52540 Samantha Contreras,
NPDES Inspector
Grease Interceptor Training. Various San Bernardino
County locations
Periodically $300
52540 Nadia Paz,
Administrative Specialist
Seminars, classes, and training sessions available to assist the City in developing office skills and management.

Various San Bernardino County locations
Periodically $300
Total: $1,700
G-16

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 51020 BOOKS AND PUBLICATIONS – $200 Public Works Standards and Specifications for Public Works Construction “Greenbook” (3) copies 51100 UNIFORMS – $1,500 (Only $800 approved in City Manager’s Budget) Rental and cleaning of uniforms and purchase of work boots for Division Personnel. 51130 PROGRAM SUPPLIES – $750
Printing costs to replenish inspection forms for industrial, commercial, and construction inspections, $500.

Gloves, paper towels wipes, $250.
51150 LICENSE/PERMITS/CERTIFICATES – $3,710
Personnel Description Cost Monica Heredia, Director of Public Works/City Engineer Professional License Renewal $ 200 Samantha Contreras, NPDES Inspector CWEA Environmental Compliance Inspector Grade 1 Exam $ 360 Annual Permit SWRCB WDR Annual Permit $3,150 52120 DUES AND MEMBERSHIPS – $1,450 (Only $1,000 approved in City Manager’s Budget) Personnel Description Cost
Monica Heredia, Director of Public Works/City Engineer City & County Engineers Association Membership $ 200 Steve Stanton, Engineering Division Manager CWEA Annual Membership $ 400 Steve Stanton, Engineering Division Manager MSA Membership $ 225 James Diaz, Public Works Inspector American Public Works Association Membership $ 225 Samantha Contreras, NPDES Inspector CWEA Annual Membership $ 400 52130 TRAVEL AND MEETINGS – $4,500
Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings."
G-17

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 52190 SPECIAL CONSULTING SERVICES – $7,000 (Only $5,000 approved in City Manager’s Budget) DBE Goal Setting - Assist the City in establishing goals for Disadvantaged Business Enterprise participation in federally funded projects. Goals must be established and approved by Caltrans prior to the beginning of the federal fiscal year, October 1, 2022, or federal funds cannot be obligated for project costs. Current and anticipated federally funded projects include the Central Avenue/Union Pacific Grade Separation Project, $2,000. Miscellaneous Consultant Services - consulting services such as writing legal descriptions, preparing plans, minor design work and plan preparation, and special studies, $5,000.
52270 PLAN CHECK SERVICE – $100,000
Plan checking services performed by private architectural and engineering (A/E) firms. Fees are collected from developers for these plan checking services. Bills from the A/E firms are charged against the fees. Included in this program are plan check services to verify compliance with Water Quality Management Plan goals ($50,000) and development conditions of approval ($50,000). 52271 PLAN CHECK SERVICE REIMBURSEMENT – <$100,000>
Reimbursement to the City for Plan Check Service.
52420 SPECIAL LAB TESTING – $1,000
Sewer testing, special testing, and compliance monitoring testing: This account is budgeted to finance the monthly, bi-monthly, and semiannual chemical analysis of the City’s wastewaters as required by the Regional Water Quality Control Board. Testing includes (1) sewer testing: analysis of monthly, bi-monthly, and semi-annual samples taken from three connection points, as required by Exhibit A of the Inland Empire Utilities Agency (IEUA) service contract, (2) special testing: includes special testing of Exhibit A violations and Monte Vista Water District (MVWD) background well testing to help develop local limits, and (3) compliance monitoring: City must periodically sample permitted businesses as required by the Environmental Protection Agency and the California Regional Water Quality Control Board.

G-18

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 52450 SPECIAL CONTRACT SERVICES – $70,640 (Only $65,000 approved in City Manager’s Budget) UNDERGROUND SERVICE ALERT – $3,500 Payment to Underground Service Alert (USA) for their notification services. This service is a legal requirement mandated by the state. Before any excavation can take place, USA must be notified. Utility owners must then mark their facilities within 48 hours. The current charge is based on the number of notifications received by the City and is $1.65 per notification. The City averages approximately 120 notifications per month plus a regulatory fee of $80 per month.

NPDES – $19,022 The City is a co-permittee with other cities and the San Bernardino County Flood Control District under an NPDES permit for the regulation of stormwater runoff. The permit is issued by the California Regional Water Quality Control Board, Santa Ana Region, and is required for compliance with Federal Environmental Protection Agency regulations as mandated by the Federal Clean Water Act. The purpose of the permit is to implement programs to reduce pollution into the receiving waters of the United States. The co-permittees entered into an agreement to share the costs of implementing NPDES requirements. The City's share is approximately 1.75 percent of the overall $863,112 budget (San Bernardino Flood had some existing revenues which are being credited to the City this year). The program pays for monitoring and reconnaissance, administration, a Drainage Area Management Plan, and a Geographic Information Management System. Payment is made quarterly to the Flood Control District.

STATE FEE FOR WASTE DISCHARGE REQUIREMENTS – $26,977 The state requires each entity that owns and/or operates a storm drain system to pay an annual fee based on the entity's population.

Montclair's population falls in the range of 25,000-49,000 with an annual fee of $18,989*. In addition, the California Regional Water Quality Control Board, Santa Ana Region, implements a 21% surcharge, $3,988, along with the fees. *The state does not establish the fee for the fiscal year until September of each year. Estimates are provided earlier in the year for budgeting purposes, but the estimates are sometimes low. The budget amount requested is based on the state's estimate plus anadditional 5%. SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT – $4,000 New fee being implemented – 21% surcharge fee Section 13260 Water Code. PLANET BIDS – $4,641 The state requires that projects be publically advertised. Planetbids is a web-based bid management system that meets state advertising requirements for Capital Improvements projects. Continued on next page G-19

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 52450 SPECIAL CONTRACT SERVICES – continued SSMP – $10,000 Sewer System Management Plan (SSMP)/Master Plan annual update. Software program FOG Monitoring – $2,500 Software annual administration fees. 52540 VOCATIONAL TRAINING – $1,700
Attendance at vocational training classes – for detail see “Worksheet – Justification of Conference and In-Service Training Request Schedule B – Vocational Training.”
52850 CELLULAR PHONE EXPENSES – $4,695
Cellular phone use for the Public Works Department. These funds are used for all Public Works cellular phones except those assigned for use by sewer personnel. Those phones assigned to sewer personnel are paid from the Sewer Fund. 52990 MISCELLANEOUS EXPENDITURES – $2,500
Anticipated miscellaneous expenditures include, Disadvantaged Business Enterprise advertisements; special permits and filing fees not otherwise chargeable to other accounts; padlocks, hanging files, Microflex Latex Exam Gloves, Kimberly Clark X60 Wipers; marking paint; various buffer solutions and tracer dyes used in testing storm water runoff; manhole cover hooks; miscellaneous office supplies, etc.

G-20

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4641 Management & Construction Object Code Item Justification Cost 62010 Office Desk The current desk for the Director of Public Works is not ergonomic. It is about two inches higher than normal. The oversize desk and printer cabinet are not functional. A U-shape desk with a credenza would be ergonomical and an efficient workspace. $2,000
Total: $2,000
G-21
PROGRAM BUDGET SUMMARY – 1
Program Number 4642
Department Division Program
Public Works Engineering Inspection
Program Description
Issue Public Works construction permits for works within public rights of way; provide inspection of Public Works capital improvement projects, public improvements within subdivisions, and public improvements by private developments; provide inspection of work by utility companies within public rights of way; provide on-site inspection of grading when requested by the Building Division; and provide inspection services as requested by other departments.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 86,444 111,691 111,691
Services and Supplies 0 0 0
Capital Outlay 0 0 0
Total 86,444 111,691 111,691
Personnel Authorized 0.80 (FT) 0.80 (FT) 0.80 (FT)
Source of Funds
General Fund 86,444 111,691 111,691
Total 86,444 111,691 111,691
G-22
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 0.10 0.10 0.10 17,537 17,537
Sr. Public Works Inspector 0.70 0.70 0.70 58,236 58,236 Full Time 0.80 0.80 0.80 75,773 75,773
Overtime 3,600 3,600
Total Salaries & Wages 79,373 79,373
Benefit Costs 19,176 19,176
PERS Benefit Costs 13,142 13,142
Total Benefit Costs 32,318 32,318
TOTAL 111,691 111,691

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4642 Public Works Inspection

POSITION QUOTA APPROPRIATIONS
G-23
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Engineering 4642 Inspection
Work Program

1. Inspect public works projects.

2. Inspect development-related work within the public right-of-way.

3. Inspect utility company related work within the public right-of-way.

4. Issue permits for work performed within the public right-of-way.

5. Provide project management of public works projects.

6. Provide on-site grading inspection at request of Building Division.

7. Provide inspection assistance for other departments.

Units of Measure
1st 6 mos. Estimate
2020-2021 2021-2022 2022-2023
Subdivision public improvement inspections 200 100 200
Private development improvement inspections 50 30 50
Public works improvement inspections performed 200 100 200 Public utilities inspections performed 100 50 100
Personnel Services – $111,691
Salary requests are for: Director of Public Works/City Engineer (0.10) – $17,537; Senior Public Works Inspector (0.70) – $58,236. Cost allocations are as follows: full-time salaries – $75,773; overtime – $3,600; benefit costs – $32,318.

Services and Supplies
No funding requested.

Capital Outlay
No funding requested.

G-24
General Ledger
User: jkulbeck
Fiscal Year:

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 11,878 11,458 11,458
Services and Supplies 189,451 265,000 176,000
Capital Outlay 0 0 0
Total 201,329 276,458 187,458
Personnel Authorized 0.05 (FT) 0.05 (FT) 0.05 (FT)
Source of Funds
General Fund 11,878 11,458 11,458
Gas Tax Fund 186,000 265,000 176,000
Public Works Department Grants 3,451 0 0
Total 201,329 276,458 187,458
G-28
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 0.05 0.05 0.05 8,769 8,769
Full Time 0.05 0.05 0.05 8,769 8,769
Benefit Costs 1,504 1,504
PERS Benefit Costs 1,185 1,185
Total Benefit Costs 2,689 2,689
TOTAL 11,458 11,458

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4644 Traffic Safety Engineering G-29
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Engineering 4644 Traffic Safety Engineering Work Program

1. Maintain accident record system.

2. Conduct studies and investigations relative to traffic safety.

3. Respond to citizen requests regarding traffic operations.

4. Implement signing and striping projects to improve safety and facilitate traffic flow.

5. Oversee maintenance and operation of traffic signals.

6. Conduct traffic counts and speed surveys.

7. Maintain Highway Performance Monitoring System (HPMS) program database. The HPMS database is required by both state and federal government agencies.

8. Participation in SBCTA and Caltrans regional transportation issues including Congestion Management Plan and NEXUS study updates and implement/monitor/adjust Transportation Development Impact Fees.

9. Review development impacts on transportation and traffic.

Units of Measure
1st 6 mos. Estimate
2020-2021 2021-2022 2022-2023
Developments reviewed 10 5 10
Signals maintained 45 47 50
Reports, studies, investigations 1 5 5
Citizen requests 40 15 35
Traffic Counts 20 0 10
Personnel Services – $11,458
Salary requests are for: Director of Public Works/City Engineer (0.05) – $8,769. Cost allocations are as follows:
full-time salaries – $8,769; benefit costs – $2,689.

Services and Supplies – $265,000
Funding requested is for: maintenance – traffic signals – $50,000; extraordinary signal maintenance – $166,000; architecture/engineering services – $48,000; miscellaneous expenditures – $1,000.

Capital Outlay
No funding requested.

G-30
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 4:42PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4644 Traffic Safety Engineering
E10 Personnel Services
7,916 8,728 8,931.00 0.00 41010-400-00000Regular Earnings 0.00 8,769.00 8,769.00 0.00 0.00 0 206 206.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 810.00 0.00 45220-400-00000Benefit Plan 0.00 840.00 840.00 0.00 0.00 378 378 447.00 0.00 45240-400-00000Deferred Compensation 0.00 438.00 438.00 0.00 0.00 956 952 1,253.00 0.00 45250-400-00000P.E.R.S. 0.00 1,185.00 1,185.00 0.00 0.00 31 29 38.00 0.00 45270-400-00000LTD Insurance 0.00 37.00 37.00 0.00 0.00 51 49 63.00 0.00 45290-400-00000Life Insurance 0.00 62.00 62.00 0.00 0.00 115 130 130.00 0.00 45330-400-00000Medicare 0.00 127.00 127.00 0.00 0.00 9,448 10,472 11,878 0 Personnel Services Totals: 0.00 11,458 11,458 0 0 E20 Services & Supplies
0 47,032 0.00 0.00 51170-400-00000Expenses Reimb to Gas Tax 0.00 0.00 0.00 0.00 0.00 98,591 36,000 0.00 0.00 52260-400-00000Architecture/Engineering Svcs 0.00 0.00 0.00 0.00 0.00 98,591 83,032 0 0 Services & Supplies Totals: 0.00 0 0 0 0 108,039 93,504 11,878 0 EXPENDITURES TOTALS: 0.00 11,458 11,458 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
108,039 93,504 11,878 0 DEPT EXPENSES 0.00 11,458 11,458 0 0 (108,039) (93,504) (11,878) 0 Traffic Safety Engineering Totals: 0.00 (11,458) (11,458) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 1
G-31
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
108,039 93,504 11,878 0 FUND EXPENSES 0.00 11,458 11,458 0 0 (108,039) (93,504) (11,878) 0 General Fund Totals: 0.00 (11,458) (11,458) 0 0 1102 Gas Tax Fund
4644 Traffic Safety Engineering
E20 Services & Supplies
0 (47,032) 0.00 0.00 51170-400-00000Expenses Reimb from GenFund 0.00 0.00 0.00 0.00 0.00 (12,845) 29,697 40,000.00 0.00 52040-400-00000Maintenance - Traffic Signals 0.00 50,000.00 50,000.00 0.00 0.00 117,326 81,747 110,000.00 0.00 52060-400-00000Extraordinary Signal Maintenan 0.00 166,000.00 90,000.00 0.00 0.00 0 0 35,000.00 0.00 52260-400-00000Architecture/Engineering Svcs 0.00 48,000.00 35,000.00 0.00 0.00 0 0 1,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 1,000.00 1,000.00 0.00 0.00 104,481 64,413 186,000 0 Services & Supplies Totals: 0.00 265,000 176,000 0 0 104,481 64,413 186,000 0 EXPENDITURES TOTALS: 0.00 265,000 176,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
104,481 64,413 186,000 0 DEPT EXPENSES 0.00 265,000 176,000 0 0 (104,481) (64,413) (186,000) 0 Traffic Safety Engineering Totals: 0.00 (265,000) (176,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
104,481 64,413 186,000 0 FUND EXPENSES 0.00 265,000 176,000 0 0 (104,481) (64,413) (186,000) 0 Gas Tax Fund Totals: 0.00 (265,000) (176,000) 0 0 1104 Measure I Fund
4644 Traffic Safety Engineering
E20 Services & Supplies
16,398 1,062 0.00 0.00 52190-400-16515Safety Analysis-SSARP 0.00 0.00 0.00 0.00 0.00 16,398 1,062 0 0 Services & Supplies Totals: 0.00 0 0 0 0 16,398 1,062 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 2
G-32
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
16,398 1,062 0 0 DEPT EXPENSES 0.00 0 0 0 0
(16,398) (1,062) 0 0 Traffic Safety Engineering Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
16,398 1,062 0 0 FUND EXPENSES 0.00 0 0 0 0
(16,398) (1,062) 0 0 Measure I Fund Totals: 0.00 0 0 0 0 1163 Safety/PW Dept Grants
4644 Traffic Safety Engineering
E20 Services & Supplies
147,585 5,771 3,451.00 0.00 52190-400-16515Safety Analysis-SSARP 0.00 0.00 0.00 0.00 0.00 147,585 5,771 3,451 0 Services & Supplies Totals: 0.00 0 0 0 0 147,585 5,771 3,451 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
147,585 5,771 3,451 0 DEPT EXPENSES 0.00 0 0 0 0
(147,585) (5,771) (3,451) 0 Traffic Safety Engineering Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
147,585 5,771 3,451 0 FUND EXPENSES 0.00 0 0 0 0
(147,585) (5,771) (3,451) 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 3
G-33
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
376,504 164,749 201,329 0 REPORT EXPENSES 0.00 276,458 187,458 0 0 (376,504) (164,749) (201,329) 0 REPORT TOTALS: 0.00 (276,458) (187,458) 0 0 GL-Budget Analysis (6/6/2022 - 4:42 PM) Page 4
G-34

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4644 Traffic Safety Engineering Object Number 52040 MAINTENANCE – TRAFFIC SIGNALS – $50,000 Monthly routine and preventative maintenance checks of the City's 50 traffic signals and one beacon at Fire Station No. 1, along with three signal systems shared with San Bernardino County, are performed by Econolite Systems at a rate of $77.76 per month per signalized intersection. (Gas Tax Fund)
52060 EXTRAORDINARY SIGNAL MAINTENANCE – $166,000 (Only $90,000 approved in City Manager’s Budget) Extraordinary maintenance for the City's traffic signal system. The maintenance work includes replacement of traffic signal loops, video detection, LED signal lamps, safety lighting, load switches, amplifiers, and other electronic components, and repair of damage from traffic accidents and vandalism. When possible, the City attempts to recover costs due to damage from traffic accidents and vandalism. Monthly extraordinary maintenance costs average approximately $7,000 or $85,000 per year. Extraordinary maintenance cost associated with the three County-owned signals shared with Montclair averages approximately $6,000 per year. The City's QuicNet traffic signal monitoring software is over ten years old and needs replacement at a cost of $75,000. (Not approved in City Manager’s Budget) (Gas Tax Fund) 52260 ARCHITECTURE/ENGINEERING SERVICES – $48,000 (Only $35,000 approved in City Manager’s Budget) Traffic engineering services for signal timing maintenance, Congestion Management Plan monitoring, preparation and/or review of traffic studies, and miscellaneous traffic engineering services. (Gas Tax Fund) 52990 MISCELLANEOUS EXPENDITURES – $1,000
Traffic counter supplies as necessary including road tubes, clamps, cleats, tape, concrete nails, batteries, and air switches necessary to maintain the City's traffic counting program. (Gas Tax Fund) G-35

DIVISION BUDGET SUMMARY

Department Division
Public Works Streets

Overview
Maintain the City infrastructure through managing of programs including graffiti abatement, maintaining and making minor repairs to streets and alleys, sidewalks, storm drain facilities, abating weeds in the City right-ofways, striping, stenciling, maintaining regulatory signs and sweeping streets.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 690,688 712,248 703,089
Services and Supplies 874,002 1,047,082 1,003,082
Capital Outlay 45,000 41,600 34,600
Total 1,609,690 1,800,930 1,740,771
Personnel Authorized 9.29 (FT) 9.29 (FT) 10.28 (FT)

2.47 (PT) 2.47 (PT) 1.15 (PT)

Department Distribution
Graffiti Abatement 129,499 94,521 94,521
Street Maintenance 1,182,632 1,358,718 1,320,559
Signing & Painting 129,383 161,250 143,250
Street Sweeping 168,176 186,441 182,441
Total 1,609,690 1,800,930 1,740,771
Source of Funds
General Fund 609,114 723,978 1,208,910
Gas Tax Fund 925,514 1,048,228 503,137
Community Dev Block Grant Fund 30,062 28,724 28,724
Equipment Replacement Fund 45,000 0 0
Total 1,609,690 1,800,930 1,740,771

G-36
PROGRAM BUDGET SUMMARY – 1
Program Number 4645
Department Division Program
Public Works Streets Graffiti Abatement
Program Description
Remove graffiti from public property and selected locations on residential and commercial structures throughout the City.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 71,599 80,321 80,321
Services and Supplies 12,900 14,200 14,200
Capital Outlay 45,000 0 0
Total 129,499 94,521 94,521

Personnel Authorized 2.15 (FT) 2.15 (FT) 2.15 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Source of Funds
General Fund 54,437 65,797 65,797
Community Dev Block Grant Fund 30,062 28,724 28,724
Equipment Replacement Fund 45,000 0 0
Total 129,499 94,521 94,521

G-37
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 4,501 4,501
Senior Leadworker 0.10 0.10 0.10 6,962 6,962
Graffiti Abatement Worker 2.00 2.00 2.00 44,681 44,681
Graffiti Abatement CFD Reimb -1,250 -1,250
Part-Time
Graffiti Abatement Worker 1.00 1.00 1.00 0 0
Full Time 2.15 2.15 2.15 56,144 56,144
Admin other Departments -1,250 -1,250
Part Time 1.00 1.00 1.00 0 0
Overtime 700 700
Total Salaries & Wages 55,594 55,594
Benefit Costs 19,226 19,226
PERS Benefit Costs 5,501 5,501
Total Benefit Costs 24,727 24,727
TOTAL 80,321 80,321

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4645 Graffiti Abatement G-38
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4645 Graffiti Abatement
Work Program

1. Removal of graffiti from public and private property by City crews.

Units of Measure
1st 6 mos. Estimated
2020–21 2021–22 2022–23
Locations graffiti abated 2,933 1,165 3,000
Personnel Services – $80,321
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $4,501; Senior Leadworker (0.10) - $6,962; Graffiti Abatement Worker (2.00) – $44,681. Cost allocations are as follows: full–time salaries – $56,144; admin other departments – <$1,250>; overtime – $700; benefit costs – $24,727.

Services and Supplies – $14,200
Funding requested is for: uniforms – $2,200; program supplies – $2,000; materials – miscellaneous maintenance and repair – $10,000.

Capital Outlay
No funding requested.

G-39
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4645 Graffiti Abatement Object Number 51100 UNIFORMS – $2,200 Provide and launder uniforms and purchase work boots for personnel assigned to this division. (CDBG Fund) 51130 PROGRAM SUPPLIES – $2,000 Work gloves, safety goggles, rain gear, etc., used by personnel in this division. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $10,000 Paint, brushes, rollers, rags, etc., that would be used in removing graffiti throughout the City. (CDBG Fund) G-43
PROGRAM BUDGET SUMMARY – 1
Program Number 4646

Department Division Program
Public Works Streets Street Maintenance

Program Description
Provide a safe travelway for both pedestrian and vehicular traffic by making repairs to streets, sidewalks, maintaining flood control facilities, controlling weed growth and repairing fencing in the public right-of-way, and picking up abandoned shopping carts and debris from City streets and alleys.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 383,030 371,336 362,177
Services and Supplies 799,602 945,782 923,782
Capital Outlay 0 41,600 34,600
Total 1,182,632 1,358,718 1,320,559
Personnel Authorized 3.84 (FT) 3.84 (FT) 4.83 (FT)

1.47 (PT) 1.47 (PT) 0.15 (PT)

Source of Funds
General Fund 500,246 594,274 876,012
Gas Tax Fund 682,386 764,444 444,547
Total 1,182,632 1,358,718 1,320,559

G-44
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 4,501 4,501
Senior Leadworker 0.10 0.10 0.10 6,962 6,962
Leadworker Maintenance 0.75 0.75 0.75 45,859 45,859
Sr. Maintenance Worker 0.99 0.99 0.00 55,077 0
Maintenance Worker 1.80 1.80 3.78 85,002 173,472
Office Specialist 0.15 0.15 0.15 6,848 6,848
Part-Time
Senior Leadworker 0.15 0.15 0.15 4,954 2,477
Maintenance Worker 1.32 1.32 0.00 54,672 0
Full Time 3.84 3.84 4.83 204,249 237,642
Part Time 1.47 1.47 0.15 59,626 2,477
Overtime 15,000 15,000
Total Salaries & Wages 278,875 255,119
Benefit Costs 73,570 85,149
PERS Benefit Costs 18,891 21,909
Total Benefit Costs 92,461 107,058
TOTAL 371,336 362,177

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4646 Street Maintenance G-45
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4646 Street Maintenance
Work Program

1. Remove and replace asphalt concrete that has deteriorated.

2. On–going crack sealing program.

3. Remove and replace damaged concrete sidewalk, curb and gutter, and cross gutter.

4. Maintain all flood control facilities and City rights–of–way.

5. Eradicate weeds from all City rights–of–way.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Tons of asphaltic concrete placed 20 6 60
Pounds of crack seal placed 1,200 1,400 10,000
Square footage of sidewalk removed
And replaced 150 75 200
Remove and replace curb and gutter (lin. ft.) 10 0 40
Flood control facilities maintained (lin. ft.) 24,000 12,000 24,000 Personnel Services – $371,336
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $4,501; Senior Leadworker (0.10) – $6,962; Leadworker Maintenance (0.75) – $45,859; Senior Maintenance Worker (0.99) – $55,077; Maintenance Worker (1.80) – $85,002; Office Specialist (0.15) – $6,848; Senior Leadworker (0.15/part–time) – $4,954; Maintenance Worker (1.32/part-time) – $54,672. Cost allocations are as follows: full–time salaries – $204,249; part-time salaries – $59,626; overtime – $15,000; benefit costs – $92,461.

Services and Supplies – $945,782
Funding requested is for: uniforms – $7,250; program supplies – $2,500; license/permits/certificates – $2,300; materials – asphalt mix – $21,100; materials – cement/sand/gravel – $7,000; materials – weed chemicals – $3,000; materials – miscellaneous maintenance and repair – $18,400; dues and memberships – $1,460; street lighting – $400,000; special contract services – $455,022; educational grants – $3,000; vocational training – $22,250; rent – equipment – $2,500.

Capital Outlay – $41,600
Funding requested is for: Graco Line Lazer V3900 – $12,000; Bull 240 Industrial HEPA Concrete Vacuum – $12,000; walk behind roller for the asphalt truck – $16,000; landscape trailer for street crew – $1,600.

G-46
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 4:43PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4646 Street Maintenance
E10 Personnel Services
22,654 22,093 22,694.00 0.00 41010-400-00000Regular Earnings 0.00 26,105.00 237,642.00 0.00 0.00 2,624 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 4,954.00 2,477.00 0.00 0.00 8,788 0 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 20,637 17,943 26,500.00 0.00 43010-400-00000Overtime 0.00 15,000.00 15,000.00 0.00 0.00 87 0 0.00 0.00 43010-400-42020Overtime 0.00 0.00 0.00 0.00 0.00 214 138 46.00 0.00 44190-400-00000Sick Leave Redemption 0.00 144.00 144.00 0.00 0.00 0 0 10,602.00 0.00 45220-400-00000Benefit Plan 0.00 12,009.00 79,023.00 0.00 0.00 245 139 258.00 0.00 45240-400-00000Deferred Compensation 0.00 135.00 135.00 0.00 0.00 2,699 2,472 2,995.00 0.00 45250-400-00000P.E.R.S. 0.00 2,786.00 21,909.00 0.00 0.00 434 188 96.00 0.00 45270-400-00000LTD Insurance 0.00 110.00 1,000.00 0.00 0.00 228 134 173.00 0.00 45290-400-00000Life Insurance 0.00 162.00 933.00 0.00 0.00 1,190 948 567.00 0.00 45330-400-00000Medicare 0.00 727.00 3,760.00 0.00 0.00 2,244 1,573 0.00 0.00 45340-400-00000Social Security 0.00 307.00 154.00 0.00 0.00 62,043 45,627 63,931 0 Personnel Services Totals: 0.00 62,439 362,177 0 0 E20 Services & Supplies
3,778 5,256 3,625.00 0.00 51100-400-00000Uniforms 0.00 3,625.00 3,625.00 0.00 0.00 449 400 400.00 0.00 51130-400-00000Program Supplies 0.00 400.00 400.00 0.00 0.00 442 480 800.00 0.00 51150-400-00000License/Permits/Certificates 0.00 2,300.00 2,300.00 0.00 0.00 0 205,070 0.00 0.00 51170-400-00000Expenses Reimb to Gas Tax 0.00 0.00 0.00 0.00 0.00 0 0 1,000.00 0.00 51350-400-00000Materials - Asphalt Mix 0.00 2,000.00 1,500.00 0.00 0.00 0 0 350.00 0.00 51360-400-00000Materials - Cement/Sand/Gravel 0.00 700.00 700.00 0.00 0.00 0 (136) 150.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 500.00 500.00 0.00 0.00 1,308 838 800.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 1,500.00 1,500.00 0.00 0.00 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 1
G-47
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
375 150 440.00 0.00 52120-400-00000Dues & Memberships 0.00 1,460.00 1,460.00 0.00 0.00 3,032 0 0.00 0.00 52130-400-00000Travel & Meetings 0.00 0.00 0.00 0.00 0.00 381,237 393,285 375,000.00 0.00 52340-400-00000Street Lighting 0.00 400,000.00 390,000.00 0.00 0.00 14,242 2,525 25,000.00 0.00 52450-400-00000Special Contract Services 0.00 50,000.00 50,000.00 0.00 0.00 398 0 3,000.00 0.00 52530-400-00000Educational Grants 0.00 3,000.00 2,500.00 0.00 0.00 1,681 268 23,250.00 0.00 52540-400-00000Vocational Training 0.00 22,250.00 22,250.00 0.00 0.00 0 0 2,500.00 0.00 52640-400-00000Rent - Equipment 0.00 2,500.00 2,500.00 0.00 0.00 514 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 407,455 608,135 436,315 0 Services & Supplies Totals: 0.00 490,235 479,235 0 0 E30 Capital Outlay
262 0 0.00 0.00 62050-400-00000Other Equipment 0.00 41,600.00 34,600.00 0.00 0.00 262 0 0 0 Capital Outlay Totals: 0.00 41,600 34,600 0 0 469,759 653,762 500,246 0 EXPENDITURES TOTALS: 0.00 594,274 876,012 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
469,759 653,762 500,246 0 DEPT EXPENSES 0.00 594,274 876,012 0 0 (469,759) (653,762) (500,246) 0 Street Maintenance Totals: 0.00 (594,274) (876,012) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
469,759 653,762 500,246 0 FUND EXPENSES 0.00 594,274 876,012 0 0 (469,759) (653,762) (500,246) 0 General Fund Totals: 0.00 (594,274) (876,012) 0 0 1102 Gas Tax Fund
4646 Street Maintenance
E10 Personnel Services
78,278 38,632 132,772.00 0.00 41010-400-00000Regular Earnings 0.00 178,144.00 0.00 0.00 0.00 41,675 61,724 101,096.00 0.00 42020-400-00000Part Time Wages 0.00 54,672.00 0.00 0.00 0.00 4,166 1,304 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 13 0 0.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 0 0 56,160.00 0.00 45220-400-00000Benefit Plan 0.00 51,867.00 0.00 0.00 0.00 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 2
G-48
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
9,839 4,428 18,166.00 0.00 45250-400-00000P.E.R.S. 0.00 16,105.00 0.00 0.00 0.00 714 175 561.00 0.00 45270-400-00000LTD Insurance 0.00 749.00 0.00 0.00 0.00 303 138 689.00 0.00 45290-400-00000Life Insurance 0.00 597.00 0.00 0.00 0.00 1,822 1,525 3,391.00 0.00 45330-400-00000Medicare 0.00 3,375.00 0.00 0.00 0.00 2,131 3,847 6,264.00 0.00 45340-400-00000Social Security 0.00 3,388.00 0.00 0.00 0.00 138,941 111,773 319,099 0 Personnel Services Totals: 0.00 308,897 0 0 0 E20 Services & Supplies
3,015 3,000 3,625.00 0.00 51100-400-00000Uniforms 0.00 3,625.00 3,625.00 0.00 0.00 1,507 1,644 2,100.00 0.00 51130-400-00000Program Supplies 0.00 2,100.00 2,100.00 0.00 0.00 0 (205,070) 0.00 0.00 51170-400-00000Expenses Reimb from GenFund 0.00 0.00 0.00 0.00 0.00 3,811 2,019 7,000.00 0.00 51350-400-00000Materials - Asphalt Mix 0.00 19,100.00 13,500.00 0.00 0.00 281 344 3,150.00 0.00 51360-400-00000Materials - Cement/Sand/Gravel 0.00 6,300.00 6,300.00 0.00 0.00 0 (307) 1,350.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 2,500.00 2,500.00 0.00 0.00 11,166 10,558 12,200.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 16,900.00 11,500.00 0.00 0.00 300,761 256,898 333,862.00 0.00 52450-400-00000Special Contract Services 0.00 405,022.00 405,022.00 0.00 0.00 320,542 69,086 363,287 0 Services & Supplies Totals: 0.00 455,547 444,547 0 0 E30 Capital Outlay
466 0 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 466 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
459,950 180,859 682,386 0 EXPENDITURES TOTALS: 0.00 764,444 444,547 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
459,950 180,859 682,386 0 DEPT EXPENSES 0.00 764,444 444,547 0 0 (459,950) (180,859) (682,386) 0 Street Maintenance Totals: 0.00 (764,444) (444,547) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
459,950 180,859 682,386 0 FUND EXPENSES 0.00 764,444 444,547 0 0 (459,950) (180,859) (682,386) 0 Gas Tax Fund Totals: 0.00 (764,444) (444,547) 0 0 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 3
G-49
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1751 Infrastructure Fund
4646 Street Maintenance
E20 Services & Supplies
0 1,855 0.00 0.00 52190-400-17003Central/UPRR Feasibility Study 0.00 0.00 0.00 0.00 0.00 208,650 768,959 0.00 0.00 52260-400-17003Central Ave/UPRR Arch/Eng 0.00 0.00 0.00 0.00 0.00 208,650 770,813 0 0 Services & Supplies Totals: 0.00 0 0 0 0 208,650 770,813 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
208,650 770,813 0 0 DEPT EXPENSES 0.00 0 0 0 0
(208,650) (770,813) 0 0 Street Maintenance Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
208,650 770,813 0 0 FUND EXPENSES 0.00 0 0 0 0
(208,650) (770,813) 0 0 Infrastructure Fund Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
1,138,359 1,605,434 1,182,632 0 REPORT EXPENSES 0.00 1,358,718 1,320,559 0 0 (1,138,359) (1,605,434) (1,182,632) 0 REPORT TOTALS: 0.00 (1,358,718) (1,320,559) 0 0 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 4
G-50
WORK SHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Public Works Program: 4646 Street Maintenance Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Division Personnel Provide training in CPR, City Yard Varies $1,250 First Aid and Bloodborne Pathogens 52540 Division Personnel Attendance of miscellaneous courses Southern California Varies $1,500 and seminars on Pesticides. PAPA (4 exams and eight seminars) 52540 Division Personnel Provide training for division personnel City Yard Varies $18,000 to obtain their Commercial Drivers License
through the State of California DOT. (Six employees @ $3,000) 52540 Division Personnel PAPA classes for continuing education Southern California Varies $1,500 hours to maintain certificates
Total: $22,250
G-51

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4646 Street MaintenanceObject Number 51100 UNIFORMS – $7,250 Rental and cleaning of uniforms and purchase of work boots for Departmental Personnel. (General Fund – $3,625; Gas Tax Fund – $3,625) 51130 PROGRAM SUPPLIES – $2,500 (General Fund – $400; Gas Tax Fund – $2,100) Shovels, hoes, rakes, picks, brooms, etc., $1,000
Rain gear for four new employees, gloves, ear and eye protection, and safety equipment for applying pesticides, $1,500 51150 LICENSE/PERMITS/CERTIFICATES – $2,300
Qualified Applicators Certificates testing fees for four employees. License fees for Pesticide certifications. 51350 MATERIALS – ASPHALT MIX – $21,100 (General Fund – $2,000; Gas Tax Fund – $19,100) (Only $15,000 approved in City Manager’s Budget) (General Fund – $1,500; Gas Tax Fund – $13,500) Asphalt and crack sealing material to make street repairs as needed throughout the City, $12,900 Pothole Mix, $2,800 Romasol – (2) 55 gallon drums, $5,400 51360 MATERIALS – CEMENT/SAND/GRAVEL – $7,000 (General Fund – $700; Gas Tax Fund -$6,300) Cement (bagged), sand and gravel, $1,300 Five truckloads of cement @ 9.5 yards each truckload, $5,700 51400 MATERIALS – WEED CHEMICALS – $3,000 (General Fund – $500; Gas Tax Fund – $2,500) Chemicals to control weeds in streets and rights–of–way throughout the City. Increase is due to the purchase of additional Krovar, which is a soil sterilent to help keep weeds down longer.

G-52

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4646 Street MaintenanceObject Number 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $18,400 (Only $13,000 approved in City Manager’s Budget) (General Fund – $1,500; Gas Tax Fund – $16,900) (General Fund – $1,500; Gas Tax Fund – $11,500)Barricades, flashers, batteries, pavement markers, padlocks, chain link fence, storm drain filter replacements and other materials necessary to perform the day–to–day functions of this division, $13,000 Twenty-two Smart Stud lighted crosswalk pavement markers for crosswalk at Montera Elementary School on Monte Vista, $5,400 (Not approved in City Manager’s Budget)
52120 DUES AND MEMBERSHIPS – $1,460 Leadworker, Maintenance Worker CDPR Exam Fee $ 160 Leadworker, Maintenance Worker PAPA Membership $ 100 Leadworker, Maintenance Worker PAPA QAL/QAC Test Preparation $ 400 Division Personnel MSA Dues $ 800 52340 STREET LIGHTING – $400,000 (Only $390,000 approved in City Manager’s Budget) Energy and maintenance costs associated with street lighting. Street lighting is provided by Southern California Edison under several rate structures. The City pays monthly bills to Edison that covers energy, maintenance, and repair and/or replacement when necessary. 52450 SPECIAL CONTRACT SERVICES – $455,022 (General Fund – $50,000; Gas Tax Fund – $405,022) Irrigation, plant and turf repair in median islands and parkways as a result of traffic accidents and vandalism, $25,000 Landscaping for the existing median islands and parkways, $318,837 Contract with West Coast Arborists for tree maintenance services in Grid 3 (1,084 trees @ $70.65/tree) and miscellaneous tree trimming and removal, $101,585 Annual Palm tree trimming, $9,600 52530 EDUCATIONAL GRANTS – $3,000 (Only $2,500 approved in City Manager’s Budget) Per MOUs, education grants are provided to employees for education–related expenses.

G-53

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4646 Street MaintenanceObject Number 52540 VOCATIONAL TRAINING – $22,250 Attendance at vocational training classes – for detail see “Worksheet – Schedule B – Vocational Training.” 52640 RENT – EQUIPMENT – $2,500 Rental of private equipment such as augers, asphalt and concrete cutters, etc. These funds are only used in the event of City–owned equipment failure.

G-54

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4646 Street Maintenance Object Code Item Justification Cost 62050 Graco Line Lazer V3900 Standard line striper will be used to stripe lane lines, parking lot lines, and curbs. $12,000 62050 Bull 240 Industrial HEPA
Concrete Vacuum
HEPA vacuum for use while grinding concrete as required by AQMD. (Only $5,000 approved in City Manager’s Budget)
$12,000
62050 Walk Behind Roller for
Unit 311 Asphalt Truck
Walk behind roller for asphalt paving. The previous City owned walk behind roller that was used with the asphalt truck for smaller asphalt repairs was not repairable and was disposed. $16,000
62050 Landscape Trailer for
Street Crew
Replacement trailer for Unit 516, a homemade small trailer from 1969 with inadequate sized tires for major thoroughfares. We are requesting a six foot trailer to be used for transporting the concrete saw, sidewalk grinder and other Street Maintenance machinery for day to day operations.
$1,600
Total: $41,600
(Only $34,600 approved in City Manager’s Budget)
G-55
PROGRAM BUDGET SUMMARY – 1
Program Number 4650
Department Division Program
Public Works Streets Signing & Painting
Program Description
Move pedestrian and vehicle traffic on City streets in a safe manner by an effective maintenance program of striping, legend painting, and replacing and updating signs throughout the City.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 78,683 89,450 89,450
Services and Supplies 50,700 71,800 53,800
Capital Outlay 0 0 0
Total 129,383 161,250 143,250
Personnel Authorized 1.15 (FT) 1.15 (FT) 1.15 (FT)
Source of Funds
General Fund 27,154 32,179 94,830
Gas Tax Fund 102,229 129,071 48,420
Total 129,383 161,250 143,250
G-56
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 4,501 4,501
Senior Leadworker 0.10 0.10 0.10 6,962 6,962
Maintenance Worker 1.00 1.00 1.00 50,613 50,613
Full Time 1.15 1.15 1.15 62,076 62,076
Overtime 2,000 2,000
Total Salaries & Wages 64,076 64,076
Benefit Costs 19,337 19,337
PERS Benefit Costs 6,037 6,037
Total Benefit Costs 25,374 25,374
TOTAL 89,450 89,450

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4650 Signing & Painting G-57
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4650 Signing & Painting
Work Program

1. Maintain all regulatory, street name and informational signs in the public right–of–way.

2. Paint traffic striping biennially.

3. Paint traffic legends throughout the City on a biennial or as–needed basis.

4. Replace and maintain all Raised Pavement Markers throughout the City on an as–needed basis.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Maintain signs 2,300 850 2,500
Fabricate signs 75 45 100
Stripe miles of street 10 0 50
Stencil traffic legends 120 30 500
Raised Pavement Markers 1,800 600 2,000
Personnel Services – $89,450
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $4,501; Senior Leadworker (0.10) - $6,962; Maintenance Worker (1.00) – $50,613. Cost allocations are as follows: full–time salaries – $62,076; overtime – $2,000; benefit costs – $25,374.

Services and Supplies – $71,800
Funding requested is for: program supplies – $800; materials – traffic striping – $12,000; materials – street signs – $48,000; materials – miscellaneous maintenance and repairs – $6,000; special contract services – $5,000.

Capital Outlay
No funding requested.

G-58
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4650 Signing & Painting Object Number 51130 PROGRAM SUPPLIES  $800 Work gloves and safety equipment as well as small tools such as cutting blades, shovels, brooms, drill bits, etc. used by personnel in the Division. (General Fund – $80; Gas Tax Fund – $720) 51330 MATERIALS – TRAFFIC STRIPING  $12,000 (Only $4,000 approved in City Manager’s Budget) Traffic paint in various colors including white, yellow, black, blue, red and green; glass beads to enhance the paint’s reflectivity at night; adhesive materials and pavement markers for areas where paint is no longer used. (General Fund – $1,200; Gas Tax Fund $10,800) (General Fund – $400; Gas Tax Fund – $3,600)
51340 MATERIALS – STREET SIGNS  $48,000 (Only $40,000 approved in City Manager’s Budget) Regulatory signs, i.e., Stop, Speed Limit, Yield, No Parking, etc. Including metal posts, buckles and brackets, nuts, bolts, screws, etc., needed in repair and to raise regulatory signs to legal specifications, $20,000.

Replacement Street Name Signs that are beginning to fade and become non–reflective and do not meet Federal requirements for Retroreflectivity standards:

Overhead Mounted Street Name Signs (6 @ $500), $3,000
Replacement pole mounted street name signs (200 @ $125), $25,000 (General Fund – $4,800; Gas Tax Fund – $43,200) (General Fund – $4,000; Gas Tax Fund – $36,000) 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIRS  $6,000 (Only $5,000 approved in City Manager’s Budget) Wood (to repair barricades), paint, paint thinner, nails, plywood and cement. (General Fund – $600; Gas Tax Fund – $5,400) (General Fund – $500; Gas Tax Fund – $4,500)
52450 SPECIAL CONTRACT SERVICES  $5,000 (Only $4,000 approved in City Manager’s Budget) Disposal of Emergency paint related hazardous waste to comply with State and County regulations. (General Fund – $500; Gas Tax Fund – $4,500) (General Fund – $400; Gas Tax Fund – $3,600) G-62
PROGRAM BUDGET SUMMARY – 1
Program Number 4651
Department Division Program
Public Works Streets Street Sweeping
Program Description
Provide clean streets free of dirt and debris by sweeping all City streets on a scheduled basis and responding to requests for street sweeping after traffic accidents and/or spills, etc.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 157,376 171,141 171,141
Services and Supplies 10,800 15,300 11,300
Capital Outlay 0 0 0
Total 168,176 186,441 182,441

Personnel Authorized 2.15 (FT) 2.15 (FT) 2.15 (FT)
Source of Funds
General Fund 27,277 31,728 172,271
Gas Tax Fund 140,899 154,713 10,170
Total 168,176 186,441 182,441

G-63
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 4,501 4,501
Senior Leadworker 0.10 0.10 0.10 6,962 6,962
Motor Sweeper Operator 2.00 2.00 2.00 112,235 112,235
Street Sweeping CFD Reimb -2,300 -2,300
Full Time 2.15 2.15 2.15 123,698 123,698
Admin Other Depts -2,300 -2,300
Overtime 1,000 1,000
Total Salaries & Wages 122,398 122,398
Benefit Costs 37,135 37,135
PERS Benefit Costs 11,608 11,608
Total Benefit Costs 48,743 48,743
TOTAL 171,141 171,141

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4651 Street Sweeping

POSITION QUOTA APPROPRIATIONS
G-64
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4651 Street Sweeping
Work Program

1. Sweep main roadways, residential streets, and alleys weekly, and the Montclair Transcenter bi–monthly.

2. Respond to requests for special sweeping after traffic accidents, spills, etc.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Curb miles swept 13,500 6,750 13,500
Respond to after–hour sweeping requests 1 0 2
Personnel Services – $171,141
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $4,501; Senior Leadworker (0.10) - $6,962; Motor Sweeper Operator (2.00) – $112,235. Cost allocations are as follows: full–time salaries – 123,698; admin other departments – <$2,300>; overtime – $1,000; benefit costs – $48,743.

Services and Supplies – $15,300
Funding requested is for: program supplies – $300; materials – street sweeping – $15,000.

Capital Outlay
No funding requested.

G-65
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4651 Street Sweeping Object Number 51130 PROGRAM SUPPLIES – $300 Rain gear, safety gear, work gloves, etc., that will be used by personnel assigned to this division. (General Fund – $30; Gas Tax Fund – $270)
51370 MATERIALS – STREET SWEEPING – $15,000 (Only $11,000 approved in City Manager’s Budget) Gutter brooms, drag shoes, splash plates, squeegees, suction tubes, curtains and miscellaneous parts for the street sweepers. (General Fund – $1,500; Gas Tax Fund – $13,500) (General Fund – $1,100; Gas Tax Fund – $9,900) G-69

DIVISION BUDGET SUMMARY

Department Division
Public Works Park Maintenance

Overview
Maintain all City trees, parks, facilities and other landscaped areas in a safe and aesthetically pleasing appearance.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 410,093 433,474 426,981
Services and Supplies 212,852 259,813 232,425
Capital Outlay 80,000 0 0
Total 702,945 693,287 659,406
Personnel Authorized 4.84 (FT) 4.84 (FT) 5.83 (FT)

1.32 (PT) 1.32 (PT) 0.00 (PT)

Department Distribution
Park Maintenance 615,423 598,414 564,533
Tree Maintenance 87,522 94,873 94,873
Total 702,945 693,287 659,406
Source of Funds
General Fund 573,693 646,647 618,266
Park Maintenance Fund 89,252 46,640 41,140
Equipment Replacement Fund 40,000 0 0
Total 702,945 693,287 659,406

G-70
PROGRAM BUDGET SUMMARY – 1
Program Number 4652
Department Division Program
Public Works Park Maintenance Park Maintenance
Program Description
Maintain all City parks, median islands, parkways, fire stations, and other City owned facilities in a well-groomed and aesthetically pleasing appearance.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 397,021 416,836 410,343
Services and Supplies 138,402 181,578 154,190
Capital Outlay 80,000 0 0
Total 615,423 598,414 564,533
Personnel Authorized 4.69 (FT) 4.69 (FT) 5.68 (FT)

1.32 (PT) 1.32 (PT) 0.00 (PT)

Source of Funds
General Fund 486,171 551,774 523,393
Park Maintenance Fund 89,252 46,640 41,140
Equipment Replacement Fund 40,000 0 0
Total 615,423 598,414 564,533

G-71
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 4,501 4,501
Senior Leadworker 0.10 0.10 0.10 6,962 6,962
Leadworker Maintenance 0.90 0.90 0.90 54,046 54,046
Sr. Maintenance Worker 0.99 0.99 0.00 55,077 0
Maintenance Worker 2.55 2.55 4.53 124,896 213,366
Admin other Depts -8,800 -8,800
116,096 204,566
Office Specialist 0.10 0.10 0.10 4,565 4,565
Part-Time
Maintenance Worker 1.32 1.32 0.00 54,672 0
Full Time 4.69 4.69 5.68 250,047 283,440
Admin other Departments -8,800 -8,800
Total FT Positions/Salaries 241,247 274,640
Part Time 1.32 1.32 0.00 54,672 0
Overtime 15,000 15,000
Total Salaries & Wages 310,919 289,640
Benefit Costs 82,886 94,654
PERS Benefit Costs 23,031 26,049
Total Benefit Costs 105,917 120,703
TOTAL 416,836 410,343

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4652 Park Maintenance G-72
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Park Maintenance 4652 Park Maintenance
Work Program

1. Perform maintenance activities including, but not limited to, the turf, ball fields, landscaped areas, playgrounds, park equipment, parking lots, irrigation systems and any necessary repairs.

2. Maintain landscaped median islands, parkways and other rights–of–way by maintenance contract.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Acres of parks and facilities maintained 79.24 79.24 79.24 Acres of parks and facilities mowed 41.13 41.13 41.13
Acres of median islands, parkways
and bike trails maintained by
maintenance contract 18.94 18.94 18.94
Personnel Services – $416,836
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $4,501; Senior Leadworker (0.10) – $6,962; Leadworker Maintenance (0.90) – $54,046; Senior Maintenance Worker (0.99) – $55,077; Maintenance Worker (2.55) – $124,896; Office Specialist (0.10) – $4,565; Maintenance Worker (1.32/part-time) – $54,672.

Cost allocations are as follows: full-time salaries – $250,047; part-time salaries – $54,672; admin other departments – <$8,800>; overtime – $15,000; benefit costs – $105,917.

Services and Supplies – $181,578
Funding requested is for: uniforms – $5,000; program supplies – $2,700; materials – fertilizer – $4,000; materials – weed chemicals – $2,000; materials – miscellaneous maintenance and repair – $36,490; travel & meetings – $1,500; special contract services – $121,888; rent – equipment – $850; small equipment – $2,150; miscellaneous expenditures – $5,000.

Capital Outlay
No funding requested.

G-73
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 4:43PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4652 Park Maintenance
E10 Personnel Services
92,980 135,386 174,906.00 0.00 41010-400-00000Regular Earnings 0.00 250,047.00 283,440.00 0.00 0.00 (8,000) (8,000) -8,000.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 -8,800.00 -8,800.00 0.00 0.00 43,679 61,724 101,096.00 0.00 42020-400-00000Part Time Wages 0.00 54,672.00 0.00 0.00 0.00 68,830 11,737 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 18,164 29,187 28,000.00 0.00 43010-400-00000Overtime 0.00 15,000.00 15,000.00 0.00 0.00 452 0 0.00 0.00 43010-400-42020Overtime PTB 0.00 0.00 0.00 0.00 0.00 0 138 207.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,212.00 1,212.00 0.00 0.00 0 0 65,610.00 0.00 45220-400-00000Benefit Plan 0.00 71,832.00 86,979.00 0.00 0.00 81 136 258.00 0.00 45240-400-00000Deferred Compensation 0.00 135.00 135.00 0.00 0.00 11,286 14,821 23,096.00 0.00 45250-400-00000P.E.R.S. 0.00 23,031.00 26,049.00 0.00 0.00 854 673 736.00 0.00 45270-400-00000LTD Insurance 0.00 1,052.00 1,193.00 0.00 0.00 696 572 846.00 0.00 45290-400-00000Life Insurance 0.00 850.00 1,024.00 0.00 0.00 3,252 3,453 4,002.00 0.00 45330-400-00000Medicare 0.00 4,417.00 4,111.00 0.00 0.00 6,299 4,571 6,264.00 0.00 45340-400-00000Social Security 0.00 3,388.00 0.00 0.00 0.00 238,571 254,397 397,021 0 Personnel Services Totals: 0.00 416,836 410,343 0 0 E20 Services & Supplies
4,616 1,168 1,350.00 0.00 51100-400-00000Uniforms 0.00 1,350.00 1,350.00 0.00 0.00 1,726 2,007 2,000.00 0.00 51130-400-00000Program Supplies 0.00 2,700.00 2,700.00 0.00 0.00 19,233 939 4,000.00 0.00 51380-400-00000Materials - Sprinkler Parts 0.00 0.00 0.00 0.00 0.00 3,986 0 4,000.00 0.00 51390-400-00000Materials - Fertilizer 0.00 4,000.00 4,000.00 0.00 0.00 1,617 (2,000) 2,000.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 2,000.00 2,000.00 0.00 0.00 15,049 247 0.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 0.00 0.00 0.00 0.00 56,360 30,348 75,300.00 0.00 52450-400-00000Special Contract Services 0.00 121,888.00 100,000.00 0.00 0.00 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 1
G-74
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 409 500.00 0.00 52640-400-00000Rent - Equipment 0.00 850.00 850.00 0.00 0.00 5,749 0 0.00 0.00 52690-400-00000Small Equipment 0.00 2,150.00 2,150.00 0.00 0.00 108,336 33,118 89,150 0 Services & Supplies Totals: 0.00 134,938 113,050 0 0 346,907 287,515 486,171 0 EXPENDITURES TOTALS: 0.00 551,774 523,393 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
346,907 287,515 486,171 0 DEPT EXPENSES 0.00 551,774 523,393 0 0 (346,907) (287,515) (486,171) 0 Park Maintenance Totals: 0.00 (551,774) (523,393) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
346,907 287,515 486,171 0 FUND EXPENSES 0.00 551,774 523,393 0 0 (346,907) (287,515) (486,171) 0 General Fund Totals: 0.00 (551,774) (523,393) 0 0 1130 Park Maintenance Fund
4652 Park Maintenance
E20 Services & Supplies
0 1,227 3,650.00 0.00 51100-400-00000Uniforms 0.00 3,650.00 3,650.00 0.00 0.00 0 12,354 16,000.00 0.00 51380-400-00000Materials - Sprinkler Parts 0.00 0.00 0.00 0.00 0.00 0 750 0.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 0.00 0.00 0.00 0.00 26,213 17,482 20,000.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 36,490.00 30,990.00 0.00 0.00 0 0 1,500.00 0.00 52130-400-00000Travel & Meetings 0.00 1,500.00 1,500.00 0.00 0.00 0 3,518 3,902.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 1,400 1,350 0.00 0.00 52890-400-00000Rental Property Upkeep 0.00 0.00 0.00 0.00 0.00 5,463 4,093 4,200.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 5,000.00 5,000.00 0.00 0.00 33,076 40,775 49,252 0 Services & Supplies Totals: 0.00 46,640 41,140 0 0 E30 Capital Outlay
0 0 40,000.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 0 40,000 0 Capital Outlay Totals: 0.00 0 0 0 0
33,076 40,775 89,252 0 EXPENDITURES TOTALS: 0.00 46,640 41,140 0 0 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 2
G-75
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
33,076 40,775 89,252 0 DEPT EXPENSES 0.00 46,640 41,140 0 0 (33,076) (40,775) (89,252) 0 Park Maintenance Totals: 0.00 (46,640) (41,140) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
33,076 40,775 89,252 0 FUND EXPENSES 0.00 46,640 41,140 0 0 (33,076) (40,775) (89,252) 0 Park Maintenance Fund Totals: 0.00 (46,640) (41,140) 0 0 1750 Equipment Replacement Fund
4652 Park Maintenance
E30 Capital Outlay
0 0 40,000.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 0 40,000 0 Capital Outlay Totals: 0.00 0 0 0 0
0 0 40,000 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 40,000 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (40,000) 0 Park Maintenance Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 40,000 0 FUND EXPENSES 0.00 0 0 0 0
0 0 (40,000) 0 Equipment Replacement Fund Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 3
G-76
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
379,983 328,290 615,423 0 REPORT EXPENSES 0.00 598,414 564,533 0 0 (379,983) (328,290) (615,423) 0 REPORT TOTALS: 0.00 (598,414) (564,533) 0 0 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 4
G-77
WORK SHEET – JUSTIFICATION OF
CONFERENCE AND IN – SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL AND MEETINGS
Department: Public Works Program: 4652 Park MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Richard Herrera,
Leadworker - Maintenance
Attend the 2021 CPRS Playground Safety Inspector class certification. This is a California requirement for inspecting playground equipment. (Park Maintenance Fund) TBA November
2022
$1,500
Total: $1,500
G-78

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4652 Park Maintenance Object Number 51100 UNIFORMS – $5,000 Rental and cleaning of uniforms and purchase of work boots for Division Personnel. (General Fund - $1,350; Park Maintenance Fund- $3,650) 51130 PROGRAM SUPPLIES – $2,700
Shovels, hoes, rakes, brooms, pruners, etc., $1,100
Work gloves, eye and ear protection, rain gear, etc., $900 Socket set and drill set, $700 51390 MATERIALS – FERTILIZER – $4,000
Fertilizer for City parks and facilities. Increase cost due to using fertilizer with weed killer to control weeds. 51400 MATERIALS – WEED CHEMICALS – $2,000
Chemicals to control weeds at City parks and facilities. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $36,490 (Park Maintenance Fund) (Only $30,990 approved in City Manager’s Budget) Grass seed, top soil, soil amendments, plants, lumber, sod, paint, trash receptacles, brick dust, etc., $7,000 Playground fiber material to bring playground safety material back into safe levels, $5,000 Playground equipment replacement of parts due to vandalism, $7,000 Replacement trash cans at various parks, $1,000 Wood chips (41 yards), $5,000 Ballfield brick dust (15 yards), clay, drying agent, homebases, $4,490 Ballfield fence netting for Golden Girls, $7,000 (Only $1,500 approved in City Manager’s Budget) G-79

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4652 Park Maintenance Object Number 52130 TRAVEL AND MEETINGS – $1,500 (Park Maintenance Fund) Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings."
52450 SPECIAL CONTRACT SERVICES – $121,888 (Only $100,000 approved in City Manager’s Budget) Police Department Facility landscape, Transcenter landscape and MFRC House, $100,188 Gopher control at City Facilities, $10,300 Pest Commander, $11,400 52640 RENT – EQUIPMENT – $850
Rental of private equipment from local vendors such as walk behind aerators, sod cutters and dethatches. 52690 SMALL EQUIPMENT – $2,150 Replacement of two Backpack blowers, $1,200 Replacement of one chain saw 25”, $600 Replacement of one chain saw 18”, $350 52990 MISCELLANEOUS EXPENDITURES – $5,000 (Park Maintenance Fund) Property taxes for the undeveloped park land at 11202 and 11244 Vernon Avenue.

G-80
PROGRAM BUDGET SUMMARY – 1
Program Number 4653

Department Division Program
Public Works Park Maintenance Tree Maintenance

Program Description
Maintain all city trees in the public rights-of-way, city parks and other city-owned facilities by trimming, planting, staking, spraying, and removing trees when necessary.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 13,072 16,638 16,638
Services and Supplies 74,450 78,235 78,235
Capital Outlay 0 0 0
Total 87,522 94,873 94,873

Personnel Authorized 0.15 (FT) 0.15 (FT) 0.15 (FT)

Source of Funds

General Fund 87,522 94,873 94,873
Total 87,522 94,873 94,873

G-81
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 4,501 4,501
Senior Leadworker 0.10 0.10 0.10 6,962 6,962
Full Time 0.15 0.15 0.15 11,463 11,463
Overtime 800 800
Total Salaries & Wages 12,263 12,263
Benefit Costs 2,913 2,913
PERS Benefit Costs 1,462 1,462
Total Benefit Costs 4,375 4,375
TOTAL 16,638 16,638

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4653 Tree Maintenance

POSITION QUOTA APPROPRIATIONS
G-82
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Park Maintenance 4653 Tree Maintenance
Work Program

1. Maintain trees at City facilities and at City parks.

2. Trim trees in the public right–of–way.

3. Replace dead or damaged trees.

4. Prune roots where feasible to prevent hardscape damage.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Trees trimmed 829 139 2,000
Trees removed 38 12 50
Trees replaced 2 0 50
Tree roots pruned 2 0 10
Trees sprayed 0 0 15
Personnel Services – $16,638
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $4,501; Senior Leadworker (0.10) - $6,962. Cost allocations are as follows: full-time salaries – $11,463; overtime – $800; benefit costs – $4,375.

Services and Supplies – $78,235
Funding requested is for: program supplies – $250; materials – miscellaneous maintenance and repair – $400; special contract services – $76,585; rent – equipment – $1,000.

Capital Outlay
No funding requested.

G-83
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4653 Tree Maintenance Object Number 51130 PROGRAM SUPPLIES – $250 Sharpening stones, pruners, rakes, etc. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $400 Tree chemicals to control insect infestation of trees, miscellaneous materials including tree stakes, tree ties, etc., used in this program. 52450 SPECIAL CONTRACT SERVICES – $76,585 Contract with West Coast Arborist for tree maintenance services to Parks located in Grid 3, which includes 1,084 trees; services include tree trimming, tree removal, spraying and planting.
52640 RENT – EQUIPMENT – $1,000
Rental of wood chipper.

G-86
PROGRAM BUDGET SUMMARY – 1
Program Number 4654

Department Division Program
Public Works Irrigation

Program Description
Maintain the irrigation systems for all City parks and other City-owned facilities.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 0 82,081 72,663
Services and Supplies 0 44,050 28,880
Capital Outlay 0 0 0
Total 0 126,131 101,543

Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)

Source of Funds

General Fund 0 126,131 82,543
Park Mantenance Fund 0 0 19,000
Total 0 126,131 101,543

G-87
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Irrigation Leadworker 1.00 1.00 1.00 60,051 51,560
Full Time 1.00 1.00 1.00 60,051 51,560
Overtime 00
Total Salaries & Wages 60,051 51,560
Benefit Costs 16,601 16,442
PERS Benefit Costs 5,429 4,661
Total Benefit Costs 22,030 21,103
TOTAL 82,081 72,663

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4654 Irrigation Maintenance

POSITION QUOTA APPROPRIATIONS
G-88
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works 4654 Irrigation Maintenance
Work Program

1. Maintain irrigation system for all City parks and City owned facilities.

2. Test and certify all City owned backflow devices annually.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Backflow devices 150 0 150
Irrigation valves 392 392 392
Controllers/timers 84 84 84
City parks/facilities/medians 108 108 108
Hours expended in the repair of
Irrigation systems citywide 2,080 1,040 2,080
Personnel Services – $82,081
Funding requested if for: Irrigation Specialist (1.00) – $60,051. Cost allocations are as follows: full-time salaries – $60,051; benefit costs – $22,030.

Services and Supplies – $44,050
Funding requested is for: program supplies – $250; materials – miscellaneous maintenance and repair – $36,300; special contract services – $6,000; rent – equipment – $1,500.

Capital Outlay
No funding requested.

G-89
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 5:35PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4654 Irrigation Maintenance
E10 Personnel Services
0 0 0.00 0.00 41010-400-00000Regular Earnings 0.00 60,051.00 51,560.00 0.00 0.00 0 0 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 45220-400-00000Benefit Plan 0.00 15,300.00 15,300.00 0.00 0.00 0 0 0.00 0.00 45250-400-00000P.E.R.S. 0.00 5,429.00 4,661.00 0.00 0.00 0 0 0.00 0.00 45270-400-00000LTD Insurance 0.00 253.00 217.00 0.00 0.00 0 0 0.00 0.00 45290-400-00000Life Insurance 0.00 177.00 177.00 0.00 0.00 0 0 0.00 0.00 45330-400-00000Medicare 0.00 871.00 748.00 0.00 0.00 0 0 0 0 Personnel Services Totals: 0.00 82,081 72,663 0 0 E20 Services & Supplies
0 0 0.00 0.00 51130-400-00000Program Supplies 0.00 250.00 250.00 0.00 0.00 0 0 0.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 36,300.00 2,130.00 0.00 0.00 0 0 0.00 0.00 52450-400-00000Special Contract Services 0.00 6,000.00 6,000.00 0.00 0.00 0 0 0.00 0.00 52640-400-00000Rent - Equipment 0.00 1,500.00 1,500.00 0.00 0.00 0 0 0 0 Services & Supplies Totals: 0.00 44,050 9,880 0 0 0 0 0 0 EXPENDITURES TOTALS: 0.00 126,131 82,543 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 126,131 82,543 0 0
0 0 0 0 Irrigation Maintenance Totals: 0.00 (126,131) (82,543) 0 0 GL-Budget Analysis (6/6/2022 - 5:35 PM) Page 1
G-90
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 126,131 82,543 0 0
0 0 0 0 General Fund Totals: 0.00 (126,131) (82,543) 0 0 1130 Park Maintenance Fund
4654 Irrigation Maintenance
E20 Services & Supplies
0 0 0.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 0.00 19,000.00 0.00 0.00 0 0 0 0 Services & Supplies Totals: 0.00 0 19,000 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 0 19,000 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 0 19,000 0 0
0 0 0 0 Irrigation Maintenance Totals: 0.00 0 (19,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 0 19,000 0 0
0 0 0 0 Park Maintenance Fund Totals: 0.00 0 (19,000) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
0 0 0 0 REPORT EXPENSES 0.00 126,131 101,543 0 0
0 0 0 0 REPORT TOTALS: 0.00 (126,131) (101,543) 0 0
GL-Budget Analysis (6/6/2022 - 5:35 PM) Page 2
G-91

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4654 Irrigation Maintenance Object Number 51130 PROGRAM SUPPLIES – $250 Pumps, hand tools, saws, shovels, etc. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $36,300 (Only $21,300 approved in City Manager’s Budget) (General Fund – $2,130; Park Maintenance Fund – $19,000) Sprinklers, solenoids, valve wire, valve boxes, batteries, irrigation pipe, glue, shutoff valves, $15,000 Three new backflow devices, $5,400 Eight new irrigation timers per year, $6,400 Twenty-five new valves per year, $7,500 Backflow cages, $2,000 52450 SPECIAL CONTRACT SERVICES – $6,000
Basic Backflow to test 150 backflow devices throughout the city for 2023. 52640 RENT – EQUIPMENT – $1,500 Rental of a trencher.

G-92
PROGRAM BUDGET SUMMARY – 1
Program Number 4656
Department Division Program
Public Works Vehicle Maintenance Vehicle Maintenance
Program Description
Perform preventive maintenance and make emergency repairs on all Public Works, Administration, Community Development, Human Services, Police and Fire Department vehicles to ensure that they function properly and are safe for the user.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 161,707 175,098 175,098
Services and Supplies 293,315 278,525 266,125
Capital Outlay 47,000 18,000 18,000
Total 502,022 471,623 459,223
Personnel Authorized 1.75 (FT) 1.75 (FT) 1.75 (FT)
Source of Funds
General Fund 447,022 453,623 441,223
Air Quality Improvement Fund 10,000 0 0
Equipment Replacement Fund 45,000 18,000 18,000
Total 502,022 471,623 459,223
G-93
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 4,501 4,501
Senior Leadworker 0.10 0.10 0.10 6,962 6,962
Equipment Maint Supervisor 0.75 0.75 0.75 68,765 68,765 Equipment Mechanic 0.75 0.75 0.75 45,015 45,015
Office Specialist 0.10 0.10 0.10 4,565 4,565
Full Time 1.75 1.75 1.75 129,808 129,808
Overtime 1,000 1,000
Total Salaries & Wages 130,808 130,808
Benefit Costs 31,427 31,427
PERS Benefit Costs 12,863 12,863
Total Benefit Costs 44,290 44,290
TOTAL 175,098 175,098

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4656 Vehicle Maintenance G-94
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Vehicle Maintenance 4656 Vehicle Maintenance Work Program

1. Perform preventive maintenance on all Public Works, Administration, Community Development, Fire, Human Services and Police vehicles and equipment on a scheduled basis.

2. Make emergency repairs to all Public Works, Administration, Community Development, Fire, Human Services and Police vehicles and equipment in the most efficient manner possible.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Number of vehicle services performed 325 165 330
Number of vehicle repairs performed 205 115 250
Number of equipment services performed 175 90 175
Number of equipment repairs performed 125 75 125
Personnel Services – $175,098
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $4,501; Senior Leadworker (0.10) - $6,962; Equipment Maintenance Supervisor (0.75) – $68,765; Equipment Mechanic (0.75) – $45,015; Office Specialist (0.10) – $4,565. Cost allocations are as follows: full-time salaries – $129,808; overtime – $1,000; benefit costs – $44,290.

Services and Supplies – $278,525
Funding requested is for: books and publications – $4,000; program supplies – $3,200; license/permits/certificates – $6,475; materials – transportation/work equipment – $75,000; gasoline – $60,000; diesel fuel – $25,000; oil and lubricants – $5,000; propane – $15,000; compressed natural gas – $25,000; maintenance – transportation/work equipment – $45,000; maintenance – other equipment – $8,300; special contract services – $2,000; vocational training – $2,700; shop towel services – $1,000; small equipment – $850.

Capital Outlay – $18,000
Funding requested is for: one stake bed and lift gate.

G-95
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 4:43PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4656 Vehicle Maintenance
E10 Personnel Services
83,843 81,958 118,856.00 0.00 41010-400-00000Regular Earnings 0.00 129,808.00 129,808.00 0.00 0.00 615 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 38,324 35,481 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 1,704 1,103 1,000.00 0.00 43010-400-00000Overtime 0.00 1,000.00 1,000.00 0.00 0.00 0 190 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 1,567 1,177 1,513.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,685.00 1,685.00 0.00 0.00 841 55 0.00 0.00 44190-400-42020Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 24,570.00 0.00 45220-400-00000Benefit Plan 0.00 26,850.00 26,850.00 0.00 0.00 471 141 258.00 0.00 45240-400-00000Deferred Compensation 0.00 135.00 135.00 0.00 0.00 9,519 9,197 12,939.00 0.00 45250-400-00000P.E.R.S. 0.00 12,863.00 12,863.00 0.00 0.00 659 536 502.00 0.00 45270-400-00000LTD Insurance 0.00 541.00 541.00 0.00 0.00 384 320 345.00 0.00 45290-400-00000Life Insurance 0.00 334.00 334.00 0.00 0.00 1,843 1,740 1,724.00 0.00 45330-400-00000Medicare 0.00 1,882.00 1,882.00 0.00 0.00 2,466 2,203 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 142,235 134,101 161,707 0 Personnel Services Totals: 0.00 175,098 175,098 0 0 E20 Services & Supplies
1,753 1,500 2,300.00 0.00 51020-400-00000Books and Publications 0.00 4,000.00 3,000.00 0.00 0.00 2,573 1,617 1,500.00 0.00 51130-400-00000Program Supplies 0.00 3,200.00 3,200.00 0.00 0.00 4,484 4,000 7,835.00 0.00 51150-400-00000License/Permits/Certificates 0.00 6,475.00 2,375.00 0.00 0.00 73,897 63,443 73,280.00 0.00 51320-400-00000Materials - Transportation/Wor 0.00 75,000.00 72,000.00 0.00 0.00 55,839 57,133 64,900.00 0.00 51500-400-00000Gasoline 0.00 60,000.00 65,000.00 0.00 0.00 19,372 16,767 25,000.00 0.00 51510-400-00000Diesel Fuel 0.00 25,000.00 25,000.00 0.00 0.00 7,784 1,158 5,000.00 0.00 51520-400-00000Oil & Lubricants 0.00 5,000.00 6,000.00 0.00 0.00 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 1
G-96
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
15,688 16,007 12,500.00 0.00 51530-400-00000Propane 0.00 15,000.00 16,000.00 0.00 0.00 11,710 16,199 14,000.00 0.00 51540-400-00000Compressed Natural Gas 0.00 25,000.00 16,000.00 0.00 0.00 36,489 41,708 53,000.00 0.00 52030-400-00000Maintenance - Transportation/W 0.00 45,000.00 45,000.00 0.00 0.00 1,742 1,615 6,800.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 8,300.00 6,000.00 0.00 0.00 6,583 1,515 16,200.00 0.00 52450-400-00000Special Contract Services 0.00 2,000.00 2,000.00 0.00 0.00 0 0 0.00 0.00 52540-400-00000Vocational Training 0.00 2,700.00 2,700.00 0.00 0.00 933 900 1,000.00 0.00 52680-400-00000Shop Towel Services 0.00 1,000.00 1,000.00 0.00 0.00 250 (250) 0.00 0.00 52690-400-00000Small Equipment 0.00 850.00 850.00 0.00 0.00 239,096 223,312 283,315 0 Services & Supplies Totals: 0.00 278,525 266,125 0 0 E30 Capital Outlay
0 0 2,000.00 0.00 62030-400-00000Machinery & Tools 0.00 0.00 0.00 0.00 0.00 0 0 2,000 0 Capital Outlay Totals: 0.00 0 0 0 0
381,331 357,413 447,022 0 EXPENDITURES TOTALS: 0.00 453,623 441,223 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
381,331 357,413 447,022 0 DEPT EXPENSES 0.00 453,623 441,223 0 0 (381,331) (357,413) (447,022) 0 Vehicle Maintenance Totals: 0.00 (453,623) (441,223) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
381,331 357,413 447,022 0 FUND EXPENSES 0.00 453,623 441,223 0 0 (381,331) (357,413) (447,022) 0 General Fund Totals: 0.00 (453,623) (441,223) 0 0 1135 Air Quality Improvement Trust
4656 Vehicle Maintenance
E20 Services & Supplies
0 0 10,000.00 0.00 51540-400-00000Compressed Natural Gas 0.00 0.00 0.00 0.00 0.00 0 0 10,000 0 Services & Supplies Totals: 0.00 0 0 0 0
0 0 10,000 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 2
G-97
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 10,000 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (10,000) 0 Vehicle Maintenance Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 10,000 0 FUND EXPENSES 0.00 0 0 0 0
0 0 (10,000) 0 Air Quality Improvement Trust Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4656 Vehicle Maintenance
E30 Capital Outlay
0 0 45,000.00 0.00 62030-400-00000Machinery & Tools 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 18,000.00 18,000.00 0.00 0.00 0 0 45,000 0 Capital Outlay Totals: 0.00 18,000 18,000 0 0 0 0 45,000 0 EXPENDITURES TOTALS: 0.00 18,000 18,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 45,000 0 DEPT EXPENSES 0.00 18,000 18,000 0 0
0 0 (45,000) 0 Vehicle Maintenance Totals: 0.00 (18,000) (18,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 45,000 0 FUND EXPENSES 0.00 18,000 18,000 0 0
0 0 (45,000) 0 Equipment Replacement Fund Totals: 0.00 (18,000) (18,000) 0 0 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 3
G-98
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
381,331 357,413 502,022 0 REPORT EXPENSES 0.00 471,623 459,223 0 0 (381,331) (357,413) (502,022) 0 REPORT TOTALS: 0.00 (471,623) (459,223) 0 0 GL-Budget Analysis (6/6/2022 - 4:43 PM) Page 4
G-99
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – VOCATIONAL TRAINING
Department: Public Works Program: 4656 Vehicle MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Division Personnel Attendance at Fire Mechanics Academy to maintain current technician certificates, 40
hour course
Southern California Varies $1,000
52540 Division Personnel CNG Safety and Maintenance Training Class for technicians servicing CNG vehicles
Southern California Varies $1,200
52540 Division Personnel CNG Sweeper Operator and Technician Course
Southern California Varies $500
Total: $2,700
.

G-100

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4656 Vehicle MaintenanceObject Number 51020 BOOKS AND PUBLICATIONS – $4,000 (Only $3,000 approved in City Manager’s Budget) Annual update of the ‘AllData’ Vehicle Maintenance Program. This is an internet service that provides current updates on all model vehicles for such items as services, repairs, wiring, etc., $1,500 New diagnostic adapter and kit to check Cummins and CNG electrical systems, $2,000 Shop manuals, $500 51130 PROGRAM SUPPLIES – $3,200 Gloves, eye protection, etc. used by Division Personnel, $500 Miscellaneous hand tools such as sockets, pliers, wrenches, etc. and miscellaneous specialty tools such as wrenches, screwdrivers, sockets, etc., $1,500
Annual updates for the Snap–On Modis Diagnostic Scanner for newer year vehicles, $1,200 51150 LICENSE/PERMITS/CERTIFICATES – $6,475 (Only $2,375 approved in City Manager’s Budget) EPA ID Verification fee, $450 S.C.A.Q.M.D. Emissions fee, $375 San Bernardino County Fire CUPA Annual Permit, $1,250 San Bernardino County Above Ground Fuel System Fee, $300 Ground ladder certification for fire engines (277 feet of ladder), $1,100 (Moved to 4533-52050) Annual pump tests (5 @ $600 each), $3,000 (Moved to 4536-51150) 51320 MATERIALS – TRANSPORTATION/WORK EQUIPMENT – $75,000 (Only $72,000 approved in City Manager’s Budget) Spark plugs, oil filters, air filters, transmission filters, tires, batteries, etc., to maintain the City fleet. Maintenance costs for Fire Department pumper trucks are included in this budget amount.

G-101

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4656 Vehicle MaintenanceObject Number 51500 GASOLINE – $60,000 ($65,000 approved in City Manager’s Budget) Unleaded fuel for vehicles used in Administration, Community Development, Fire and Public Works. 51510 DIESEL FUEL – $25,000
Diesel fuel for equipment used in the Public Works and Fire Department, $12,500 Diesel Tax Return Fee, $2,500
51520 OIL AND LUBRICANTS – $5,000 ($6,000 approved in City Manager’s Budget) Oil and lubricants to service the City fleet, including fire apparatus. 51530 PROPANE – $15,000 ($16,000 approved in City Manager’s Budget) Propane for equipment used in the Public Works Department, $1,000 Propane for LPG Sweeper, $14,000 51540 COMPRESSED NATURAL GAS – $25,000 (Only $16,000 approved in City Manager’s Budget) Compressed natural gas for various vehicles in the City fleet.52030 MAINTENANCE – TRANSPORTATION/WORK EQUIPMENT – $45,000 Outside maintenance and repairs of units involved in accidents and when repair work is performed by private enterprise. The cost for detailing units and car washes for all City departments, including fire apparatus, are also charged to this account; service and safety inspections for fire engines.

G-102

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4656 Vehicle MaintenanceObject Number 52050 MAINTENANCE – OTHER EQUIPMENT – $8,300 (Only $6,000 approved in City Manager’s Budget) Annual certification of the ladder truck aerial apparatus, $1,500 (Moved to 4536-52050) Annual certification of the overhead crane in the City Garage, $400 Annual safety inspection of the two aerial tree trucks Units 206 and 308, $800 Annual inspection and certification of the above ground fuel tank vapor leak test for City Yard and Police Facility Fuel Islands (2 @ $600), $1,200 Miscellaneous repair to fuel dispensers, $2,500 Annual Safety Inspection of the Genie Scissor Lift for the City Yard, $300 Annual Opacity Tests on Diesel Trucks, $850 Safety Inspection for CNG Fuel Tanks Testing, $750 52450 SPECIAL CONTRACT SERVICES – $2,000
Disposal of used oil, oil filters, and used antifreeze, to comply with State and County regulations. 52540 VOCATIONAL TRAINING - $2,700 Attendance at vocational training classes – for details see “Worksheet – Justification of Conference and in-Service Training Request Schedule A – Vocational Training
52680 SHOP TOWEL SERVICES – $1,000
Shop towel and fender cover weekly cleaning services.
52690 SMALL EQUIPMENT – $850
4-ton Floor Jack, $250 Metal Chop Saw, $600
G-103

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4656 Vehicle Maintenance Object Code Item Justification Cost 62050 Stake Bed and Lift Gate The Fleet Division is seeking authorization to purchase a stake bed and lift gate for a 1991 GMC truck that was given to the City Yard by the Fire Department. The stake bed and lift gate will convert the fire department truck from a breathing apparatus truck to a City Yard fleet truck in the Street Division. This truck will be used to lift and haul heavy trash and debris from city streets. (Equipment Replacement Fund) $18,000
Total: $18,000
G-104
PROGRAM BUDGET SUMMARY – 1
Program Number 4669
Department Division Program
Public Works Sewer Sewer Maintenance
Program Description
Maintain all main line sewers by jet flushing, cleaning manholes, removing blockages, repairing main lines, television inspection, and continuing an on-going vector control program. Enforce compliance of laws regulating usage of the sewer collection system.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 961,294 1,019,268 1,030,288
Services and Supplies 3,115,594 3,201,364 3,173,744
Capital Outlay 0 568,222 568,222
Sewer Depreciation 73,556 73,556 73,556
Total 4,150,444 4,862,410 4,845,810
Personnel Authorized 11.62 (FT) 11.62 (FT) 10.89 (FT)

2.36 (PT) 2.36 (PT) 1.00 (PT)

Source of Funds
Sewer Operating Fund 4,075,888 4,787,854 4,771,254
Sewer Replacement Fund 1,000 1,000 1,000
Sewer Capital Asset Fund 73,556 73,556 73,556
Total 4,150,444 4,862,410 4,845,810

G-105
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 0.65 0.65 0.65 113,992 113,992 PW Operations Asst Manager 0.65 0.65 0.65 58,514 58,514 Senior Leadworker 0.30 0.30 0.30 20,890 20,890
Engineering Division Manager 0.30 0.30 0.30 32,742 32,742 Associate Engineer 0.30 0.30 0.30 25,756 26,340
Environmental Compliance Coord 1.00 1.00 0.00 0 0
Sr. Public Works Inspector 0.30 0.30 0.30 24,958 24,958 Leadworker Maintenance 1.35 1.35 1.35 79,173 79,173
Sr. Maintenance Worker 1.02 1.02 0.00 56,742 0
Maintenance Worker 2.65 2.65 4.69 129,007 220,153
Equipment Maint Supervisor 0.25 0.25 0.25 22,921 22,921 Equipment Mechanic 0.25 0.25 0.25 15,005 15,005
Project Manager 0.30 0.30 0.30 0 21,553
NPDES Coordinator 0.75 0.75 0.00 0 0
NPDES Inspector 0.75 0.75 0.75 47,604 47,604
Administrative Specialist 0.40 0.40 0.40 20,814 20,814
Office Specialist 0.40 0.40 0.40 18,260 18,260
Part-Time
Maintenance Worker 1.36 1.36 0.00 56,328 0
Senior Intern 1.00 1.00 1.00 16,910 16,910
Full Time 11.62 11.62 10.89 666,378 722,919
Part Time 2.36 2.36 1.00 73,238 16,910
Overtime 11,500 11,500
Total Salaries & Wages 751,116 751,329
Benefit Costs 190,593 196,289
PERS Benefit Costs 77,559 82,670
Total Benefit Costs 268,152 278,959
TOTAL 1,019,268 1,030,288

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4669 Sewer Maintenance G-106
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Sewer 4669 Sewer Maintenance
Work Program

1. Maintain, televise, and inspect main line sewers.

2. Inspect and maintain manholes.

3. Make repairs on main line sewers.

4. Respond to main line sewer blockages.

5. Enforce compliance of laws regulating usage of sewer collection system.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Sewer main maintained (feet) 500,000 250,000 500,000
Sewer main televised and inspected (feet) 25,000 12,500 25,000 Manholes inspected and maintained (each) 2,800 1,400 2,800 Repair of sewer main (feet) 25 0 150
Blockage requests (each) 24 10 40
Facility Pretreatment Inspections 250 175 500
Personnel Services – $1,019,268
Salary requests are for: Director of Public Works/City Engineer (0.65) – $113,992; Public Works Operations Assistant Manager (0.65) – $58,514; Senior Leadworker (0.30) – $20,890; Engineering Division Manager (0.30) – $32,742; Assistant Engineer (0.30) – $25,756; Senior Public Works Inspector (0.30) – $24,958; Leadworker Maintenance (1.35) – $79,173; Senior Maintenance Worker (1.02) – $56,742; Maintenance Worker (2.65) – $129,007; Equipment Maintenance Supervisor (0.25) – $22,921; Equipment Mechanic (0.25) – $15,005; NPDES Inspector (0.75) – $47,604; Administrative Specialist (0.40) – $20,814; Office Specialist (0.40) – $18,260; Maintenance Worker (1.36/part-time) – $56,328; Senior Intern (1.00/part-time) – $16,910. Cost allocations are as follows: full-time salaries – $666,378; part-time salaries – $73,238; overtime – $11,500; benefit costs – $268,152.

Services and Supplies – $3,274,920
Funding requested is for: books and publications – $400; uniforms – $3,000; program supplies – $3,200; license/permits/certificates – $5,870; materials – transportation/work equipment – $3,500; materials – weed chemicals – $2,000; materials – miscellaneous maintenance and repair – $1,200; gasoline – $3,000; diesel fuel – $15,000; oil and lubricants – $1,500; compressed natural gas – $1,500; maintenance – other equipment – $8,850; dues and memberships – $1,300; travel and meetings – $5,600; mileage/auto allowance – $5,070; sewer processing – $3,119,340; special lab testing – $1,000; special contract services – $12,000; educational grants – $2,500; vocational training – $3,000; postage – $250; small equipment – $1,000; depreciation expense – $73,556; cellular phone expense – $1,284.

Capital Outlay – $568,222
Funding is requested for: one 2022 or 2023 Combo Sewer Truck.

G-107
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/06/2022 - 4:44PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1501 Sewer Operating Fund
4669 Sewer Maintenance
E10 Personnel Services
469,900 458,190 564,082.00 0.00 41010-400-00000Regular Earnings 0.00 666,378.00 722,919.00 0.00 0.00 50,057 63,596 120,012.00 0.00 42020-400-00000Part Time Wages 0.00 73,238.00 16,910.00 0.00 0.00 32,923 11,826 14,852.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 12,816 23,795 11,000.00 0.00 43010-400-00000Overtime 0.00 11,500.00 11,500.00 0.00 0.00 225 108 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 6,955 (32,429) 4,786.00 0.00 44190-400-00000Sick Leave Redemption 0.00 4,768.00 4,768.00 0.00 0.00 280 18 0.00 0.00 44190-400-42020Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 4 0 0.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 0 0 135,648.00 0.00 45220-400-00000Benefit Plan 0.00 155,577.00 164,298.00 0.00 0.00 8,248 7,401 9,171.00 0.00 45240-400-00000Deferred Compensation 0.00 9,515.00 9,515.00 0.00 0.00 53,220 52,223 77,997.00 0.00 45250-400-00000P.E.R.S. 0.00 77,559.00 82,670.00 0.00 0.00 3,572 2,377 2,430.00 0.00 45270-400-00000LTD Insurance 0.00 2,806.00 3,044.00 0.00 0.00 2,228 2,015 3,054.00 0.00 45290-400-00000Life Insurance 0.00 2,931.00 3,167.00 0.00 0.00 8,359 7,676 9,895.00 0.00 45330-400-00000Medicare 0.00 10,452.00 10,449.00 0.00 0.00 4,461 4,616 8,367.00 0.00 45340-400-00000Social Security 0.00 4,544.00 1,048.00 0.00 0.00 653,248 601,414 961,294 0 Personnel Services Totals: 0.00 1,019,268 1,030,288 0 0 E20 Services & Supplies
20 0 200.00 0.00 51020-400-00000Books and Publications 0.00 400.00 200.00 0.00 0.00 1,232 1,938 1,700.00 0.00 51100-400-00000Uniforms 0.00 3,000.00 1,700.00 0.00 0.00 6,663 2,800 3,200.00 0.00 51130-400-00000Program Supplies 0.00 3,200.00 3,200.00 0.00 0.00 3,527 5,162 3,600.00 0.00 51150-400-00000License/Permits/Certificates 0.00 5,870.00 4,000.00 0.00 0.00 4,185 3,565 3,500.00 0.00 51320-400-00000Materials - Transportation/Wor 0.00 3,500.00 3,500.00 0.00 0.00 2,111 0 2,000.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 2,000.00 2,000.00 0.00 0.00 GL-Budget Analysis (6/6/2022 - 4:44 PM) Page 1
G-108
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1,377 1,094 1,200.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 1,200.00 1,200.00 0.00 0.00 3,000 3,000 3,000.00 0.00 51500-400-00000Gasoline 0.00 3,000.00 500.00 0.00 0.00 10,959 11,940 15,000.00 0.00 51510-400-00000Diesel Fuel 0.00 15,000.00 7,500.00 0.00 0.00 1,956 1,069 1,500.00 0.00 51520-400-00000Oil & Lubricants 0.00 1,500.00 1,500.00 0.00 0.00 1,000 1,500 1,500.00 0.00 51540-400-00000Compressed Natural Gas 0.00 1,500.00 2,000.00 0.00 0.00 1,338 736 8,000.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 8,850.00 5,000.00 0.00 0.00 959 342 1,230.00 0.00 52120-400-00000Dues & Memberships 0.00 1,300.00 1,300.00 0.00 0.00 3,528 0 5,300.00 0.00 52130-400-00000Travel & Meetings 0.00 5,600.00 2,600.00 0.00 0.00 2,389 2,455 5,070.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 5,070.00 5,070.00 0.00 0.00 3,542,050 3,543,053 3,028,200.00 0.00 52410-400-00000Sewer Processing 0.00 3,119,340.00 3,119,340.00 0.00 0.00 0 126 1,000.00 0.00 52420-400-00000Special Lab Testing 0.00 1,000.00 1,000.00 0.00 0.00 164,865 0 56,563.00 0.00 52450-400-00000Special Contract Services 0.00 11,000.00 4,000.00 0.00 0.00 491 0 2,500.00 0.00 52530-400-00000Educational Grants 0.00 2,500.00 2,500.00 0.00 0.00 2,469 (150) 2,800.00 0.00 52540-400-00000Vocational Training 0.00 3,000.00 3,000.00 0.00 0.00 14,991 13,167 0.00 0.00 52640-400-17999Transcenter Port Restroom Rent 0.00 0.00 0.00 0.00 0.00 0 0 250.00 0.00 52670-400-00000Postage 0.00 250.00 250.00 0.00 0.00 1,948 682 1,000.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 100.00 0.00 0.00 2,265 1,829 1,284.00 0.00 52850-400-00000Cellular Phone Expense 0.00 1,284.00 1,284.00 0.00 0.00 3,773,323 3,594,308 3,149,597 0 Services & Supplies Totals: 0.00 3,200,364 3,172,744 0 0 E30 Capital Outlay
110 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 568,222.00 568,222.00 0.00 0.00 110 0 0 0 Capital Outlay Totals: 0.00 568,222 568,222 0 0 4,426,681 4,195,723 4,110,891 0 EXPENDITURES TOTALS: 0.00 4,787,854 4,771,254 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
4,426,681 4,195,723 4,110,891 0 DEPT EXPENSES 0.00 4,787,854 4,771,254 0 0 (4,426,681) (4,195,723) (4,110,891) 0 Sewer Maintenance Totals: 0.00 (4,787,854) (4,771,254) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/6/2022 - 4:44 PM) Page 2
G-109
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
4,426,681 4,195,723 4,110,891 0 FUND EXPENSES 0.00 4,787,854 4,771,254 0 0 (4,426,681) (4,195,723) (4,110,891) 0 Sewer Operating Fund Totals: 0.00 (4,787,854) (4,771,254) 0 0 1502 Sewer Replacement Fund
4669 Sewer Maintenance
E20 Services & Supplies
0 0 0.00 0.00 52190-400-00000Special Consulting Services 0.00 0.00 0.00 0.00 0.00 0 0 1,000.00 0.00 52450-400-00000Special Contract Services 0.00 1,000.00 1,000.00 0.00 0.00 0 0 1,000 0 Services & Supplies Totals: 0.00 1,000 1,000 0 0 E30 Capital Outlay
33,326 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 33,326 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
33,326 0 1,000 0 EXPENDITURES TOTALS: 0.00 1,000 1,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
33,326 0 1,000 0 DEPT EXPENSES 0.00 1,000 1,000 0 0
(33,326) 0 (1,000) 0 Sewer Maintenance Totals: 0.00 (1,000) (1,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
33,326 0 1,000 0 FUND EXPENSES 0.00 1,000 1,000 0 0
(33,326) 0 (1,000) 0 Sewer Replacement Fund Totals: 0.00 (1,000) (1,000) 0 0 1503 Sewer Capital Asset & PERS
4669 Sewer Maintenance
E20 Services & Supplies
73,556 73,556 73,556.00 0.00 52760-400-00000Depreciation Expense 0.00 73,556.00 73,556.00 0.00 0.00 73,556 73,556 73,556 0 Services & Supplies Totals: 0.00 73,556 73,556 0 0 73,556 73,556 73,556 0 EXPENDITURES TOTALS: 0.00 73,556 73,556 0 0 GL-Budget Analysis (6/6/2022 - 4:44 PM) Page 3
G-110
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
73,556 73,556 73,556 0 DEPT EXPENSES 0.00 73,556 73,556 0 0 (73,556) (73,556) (73,556) 0 Sewer Maintenance Totals: 0.00 (73,556) (73,556) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
73,556 73,556 73,556 0 FUND EXPENSES 0.00 73,556 73,556 0 0 (73,556) (73,556) (73,556) 0 Sewer Capital Asset & PERS Totals: 0.00 (73,556) (73,556) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
4,533,563 4,269,279 4,185,447 0 REPORT EXPENSES 0.00 4,862,410 4,845,810 0 0 (4,533,563) (4,269,279) (4,185,447) 0 REPORT TOTALS: 0.00 (4,862,410) (4,845,810) 0 0 GL-Budget Analysis (6/6/2022 - 4:44 PM) Page 4
G-111
WORK SHEET – JUSTIFICATION OF
CONFERENCE AND IN – SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL AND MEETINGS
Department: Public Works Program: 4669 Sewer MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Alex Cardona,
Public Works Operations Assistant Manager Public Works Staff James Diaz, Senior Public Works Inspector Attend monthly meetings for the Maintenance Superintendent Association. This is a monthly meeting in the San Bernardino/Riverside County areas. These meetings include programs and speakers on different maintenance activities such as: asphalt and concrete repair, stenciling, traffic control, sewer maintenance, etc.

Local Municipalities in San Bernardino and Riverside County Monthly $600
52130 Alex Cardona,
Public Works Operations Assistant Manager
Public Works Staff
Attend the Annual Maintenance Superintendent Association’s Conference and Equipment Show. This conference includes seminars on subjects such as: time management, supervision, employee discipline, pavement management, etc. Also, exhibits of equipment and various materials used in sewer maintenance are available to attendees of the Conference.

San Diego, CA October 2022 $2,000
52130 Alex Cardona,
Public Works Operations Assistant Manager Mathew Paradis, Public Works Facilities/ Maintenance Assistant Manager Leadworker Maintenance Attend the Annual California Water Environmental Association (CWEA) and TriState Conferences. These conferences provide continuing education hours and the most current information on pretreatment regulations. Required by CWEA.

Las Vegas, NV August 2022 $3,000
TOTAL $5,600
(Only $2,600 approved in City Manager’s Budget)
G-112
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Public Works Program: 4669 Sewer MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Division Personnel Required continuing education hours Southern California Varies $500 for pesticide application licenses.
52540 Division Personnel CWEA training of various required Various Varies $900 courses related to sewer maintenance, pretreatment, FOG and environmental inspection. 52540 Division Personnel Provide training in CPR, first aid and City Yard Varies $600 bloodborne pathogens.
52540 Leadworker Maintenance Training to obtain National Association of Las Vegas, NV August 2022 $1,000 Sewer Service Companies (NASSCO) certificate for Sewer Master Planning purposes.

Total: $3,000
G-113

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 51020 BOOKS AND PUBLICATIONS – $400 (Only $200 approved in City Manager’s Budget) Books and periodicals relating to sewer maintenance program. Pretreatment and Environmental Inspection exam books. 51100 UNIFORMS – $3,000 (Only $1,700 approved in City Manager’s Budget) Safety toe work boots and uniforms for personnel assigned to this division. 51130 PROGRAM SUPPLIES – $3,200
Gloves, eye protection, coveralls, antiseptic soap, wipes, etc., $1,700 Miscellaneous hand tools such as sockets, pliers, wrenches, etc., $1,000 Print educational forms and flyers for residential/commercial, $500 51150 LICENSE/PERMITS/CERTIFICATES – $5,870 (Only $4,000 approved in City Manager’s Budget) – California Water Environmental Association certificates for: Public Works Operations Assistant Manager Cardona, $300 Leadworker, $300 Maintenance Worker, $300 – Qualified Applicators Certificate renewal fees for:

Public Works Operations Assistant Manager Cardona, $100 Public Works Facilities/Maintenance Assistant Manager Paradis, $100 Leadworker, $100 Maintenance Worker, $100
– California Department Pesticide Regulations Exam Fee for:

Public Works Facilities/Maintenance Assistant Manager Paradis, $80 Leadworker, $80 Maintenance Worker, $80 Maintenance Worker, $80 G-114

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number – PAPA Membership Public Works Operations Assistant Manager Cardona, $50 Public Works Facilities/Maintenance Assistant Manager Paradis, $50 Facilities Specialist Escalante, $50 Leadworker, $50 Maintenance Worker, $50 Maintenance Worker, $50 – PAPA QAL/QAC Test Preparation Public Works Facilities/Maintenance Assistant Manager Paradis, $200 Leadworker, $200 Maintenance Worker, $200 Maintenance Worker, $200 – Annual Permit fee for Sanitary Sewer Overflow Waste Discharge Requirements (SSOWDR), State Water Resource Control Board (SWRCB) Waste Discharge Requirements for a Sewer Collection System (WDR), $3,150 51320 MATERIALS – TRANSPORTATION/WORK EQUIPMENT – $3,500 To maintain sewer fleet with spark plugs, oil filters, air filters, transmission filters, tires, batteries, etc. 51400 MATERIALS – WEED CHEMICALS – $2,000
Chemicals used to kill roaches and tree roots in sewer lines and control grease buildup. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $1,200 Clay pipe fittings, latex tubing, and buffing solutions etc. 51500 GASOLINE – $3,000 (Only $500 approved in City Manager’s Budget) Unleaded fuel for vehicles used in the Sewer Division of the Public Works Department.

G-115

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 51510 DIESEL FUEL – $15,000 (Only $7,500 approved in City Manager’s Budget) Diesel fuel for equipment used in the Sewer Division of the Public Works Department. 51520 OIL AND LUBRICANTS – $1,500
Oil and lubricants used in the Sewer Division of the Public Works Department. 51540 COMPRESSED NATURAL GAS – $1,500 ($2,000 approved in City Manager’s Budget) Compressed natural gas for various vehicles in the City fleet. 52050 MAINTENANCE – OTHER EQUIPMENT – $8,850 (Only $5,000 approved in City Manager’s Budget) Six-hundred foot hose for Jetter Truck, $1,750 Three Debris Catch Buckets, $1,100 Annual check and service on the gas detector, calibration gas, constituent sensors, $1,000 Outside repairs, $2,500 Storm Drain Placards, $2,500
52120 DUES AND MEMBERSHIPS – $1,300
Membership in the Maintenance Superintendents Association for Public Works Operations Assistant Manager Cardona, Facilities Specialist, Escalante, Leadworker Sewers, Maintenance Worker Sewers, $300 Membership to California Water Environmental Association for Public Works Operations Assistant Manager Cardona, Leadworker Sewers, and two Maintenance Workers, $1,000 52130 TRAVEL AND MEETINGS – $5,600 (Only $2,600 approved in City Manager’s Budget) Attendance at conferences and meetings – for detail see “Worksheet – Justification of Conference and In–Service Training Request Schedule A – Travel & Meetings.”
G-116

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 52410 SEWER PROCESSING – $3,119,340 Sewage disposal charges paid to Inland Empire Utilities Agency. This is based on 2021/22 fiscal year with 147,000 E.D.U.'s at $21.22 per equivalent dwelling unit. 52420 SPECIAL LAB TESTING – $1,000
This account is budgeted to finance the monthly, bi–monthly and semi–annual chemical analysis of the sewage waste waters generated in the City as required by the Regional Water Quality Control Board. These include:
1) SEWER TESTING – $500
As required in Exhibit A of the Inland Empire Utilities Agency Service contract, the City must submit analysis of monthly, bi–monthly, and semi–annual samples taken from three connection points. 2) SPECIAL TESTING – $250
When sample violations of Exhibit A requirements occur, the City must track the violations through special testing. The results of this testing must be reported to the Inland Empire Utilities Agency, and to the State Regional Quality Control Board whenever necessary. Monte Vista Water District background well testing for required constituents to help develop local limits. 3) COMPLIANCE MONITORING – $250
As required by the Environmental Protection Agency and the California Regional Water Quality Control Board regulations, a city must periodically sample its permitted businesses. The results of this analysis are submitted to the overseeing agencieson a quarterly basis. 52450 SPECIAL CONTRACT SERVICES – $12,000 (Only $5,000 approved in City Manager’s Budget) Special contract services by vendors for sewer mainline incidents, $1,500 Cost to have the clarifier at the City Yard pumped four times a year and the clarifier at the Police Department one time per year, $1,500 Granite XP Software Support Plan for Video Camera System November 2022 to October 2023, $2,000 Sanitary Sewer Management Plan (SSMP) annual update by consultant, $1,000 (Sewer Replacement Fund) Software program for FOG and Pretreatment inspection monitoring and data storage, $6,000 G-117

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 52530 EDUCATIONAL GRANTS – $2,500 Attendance by Division personnel at work related courses held at local colleges. 52540 VOCATIONAL TRAINING – $3,000
Attendance at vocational training classes – for detail see “Worksheet – Justification of Conference and in–Service Training Request Schedule B – Vocational Training.”
52670 POSTAGE – $250
Mailing of sewer related information.
52690 SMALL EQUIPMENT – $1,000 (Only $100 approved in City Manager’s Budget) Two manhole lifters.
52760 DEPRECIATION EXPENSE – $73,556 Projected sewer line and sewer equipment depreciation. (Sewer Capital Asset Fund) 52850 CELLULAR PHONE EXPENSE – $1,284 Cellular phone charges for personnel assigned to this division.

G-118

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4669 Sewer Maintenance Object Code Item Justification Cost 62030 Combo Sewer Truck The Sewer Division is seeking to purchase a new combo sewer truck. The current combo sewer truck, a 2004 International, is not compliant with the AQMD and after January 1, 2023 it can no longer be driven on any California roadway. (Sewer Operating Fund) $568,222
Total: $568,222
G-119

DIVISION BUDGET SUMMARY
Department Division
Public Works Building Maintenance
Overview

1. Maintain all facilities in a safe and attractive manner.

2. Maintain all heating and air conditioning equipment in proper operating condition.

3. Provide janitorial service to maintain interior of City facilities in a safe and attractive manner.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 424,078 598,463 583,354
Services and Supplies 1,354,848 396,470 360,170
Capital Outlay 0 80,035 5,035
Total 1,778,926 1,074,968 948,559
Personnel Authorized 7.25 (FT) 7.25 (FT) 7.25 (FT)

1.85 (PT) 1.85 (PT) 0.85 (PT)
Department Distribution
Bldg. Maint. Services 1,299,353 471,672 373,063
Heating and A/C Services 122,044 160,598 157,598
Janitorial Services 357,529 442,698 417,898
Total 1,778,926 1,074,968 948,559
Source of Funds
General Fund 1,133,881 1,074,968 948,559
American Rescue Plan 645,045 0 0
Total 1,778,926 1,074,968 948,559
G-120
PROGRAM BUDGET SUMMARY – 1
Program Number 4691
Department Division Program
Public Works Building Maintenance Building Maintenance Services Program Description
Maintain all public facilities in a safe and attractive manner.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 119,423 197,852 182,743
Services and Supplies 1,179,930 198,820 190,320
Capital Outlay 0 75,000 0
Total 1,299,353 471,672 373,063
Personnel Authorized 1.75 (FT) 1.75 (FT) 1.75 (FT)

0.85 (PT) 0.85 (PT) 0.85 (PT)
Source of Funds
General Fund 654,308 471,672 373,063
American Rescue Plan Fund 645,045 0 0
Total 1,299,353 471,672 373,063
G-121
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Facilities/Maint Asst Mg 0.55 0.55 0.55 47,156 47,156 Facilities Specialist 0.55 0.55 0.55 39,001 39,001
Building Maintenance Tech 0.55 0.55 0.55 28,004 28,004
Office Specialist 0.10 0.10 0.10 4,565 4,565
Part-Time
Senior Leadworker 0.85 0.85 0.85 28,070 14,035
Full Time 1.75 1.75 1.75 118,726 118,726
Part Time 0.85 0.85 0.85 28,070 14,035
Overtime 4,500 4,500
Total Salaries & Wages 151,296 137,261
Benefit Costs 35,823 34,749
PERS Benefit Costs 10,733 10,733
Total Benefit Costs 46,556 45,482
TOTAL 197,852 182,743

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4691 Bldg. Maint. Service G-122
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Building Maintenance 4691 Building Maint. Services Work Program

1. Carpentry: Any and all repairs to City facilities; i.e., walls, ceilings, floors, windows, doors, etc.

2. Plumbing: Any and all repairs to City facilities; i.e., toilet fixtures, drain cleaning, new installations, add–ons, emergency repairs, etc.

3. Electrical: Any and all repairs to City facilities; i.e., light and receptacle repairs, new installations, add–ons, lamp change out, emergency repairs, etc.

4. Painting: Any and all painting of City facilities; i.e., ceilings, walls, doors, door frames, finishing cabinets, etc.

5. Miscellaneous: Use for any function not reported in the above activities.

Units of Measure
1st 6 mos. Estimate
2020-21 2021–22 2022–23
General Building Maintenance 19 19 19
Personnel Services – $197,852
Salary requests are for: Public Works Facilities/Maintenance Assistant Manager (0.55) – $47,156; Facilities Specialist (0.55) – $39,001; Building Maintenance Technician (0.55) – $28,004; Office Specialist (0.10) – $4,565; Senior Leadworker (0.85/part-time) – $28,070; Cost allocations are as follows: full-time salaries – $118,726; parttime salaries – $28,070; overtime – $4,500; benefit costs – $46,556.

Services and Supplies – $198,820
Funding requested is for: uniforms – $4,440; program supplies – $2,000; license/permits/certificates – $4,910; materials buildings – $138,410; maintenance – other equipment – $31,060; special contract services – $16,000; rent – equipment – $2,000.

Capital Outlay – $75,000
Funding requested is for: Fire Alarm Control Panel for the Police Facility.

G-123
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number51100 UNIFORMS – $4,440 (Only $2,000 approved in City Manager’s Budget) Rental and cleaning of uniforms, $2,340 Purchase of work boots for Division Personnel, $2,100 51130 PROGRAM SUPPLIES – $2,000
Gloves, safety glasses and other special equipment needed within the program, $500 Small tools and implements for use within the Building Maintenance Division. This would be for replacement of and purchase of additional small tools, $1,500
51150 LICENSE/PERMITS/CERTIFICATES – $4,910
Annual permit fees required by Air Quality Management District to operate two standby emergency generators at the Police Facility, one standby generator for the IT Department Server Room and two stand by generators for Fire Station 1 and Fire Station 2, $3,000 Required annual elevator permit from the State of California for the elevator in the Police Facility, $400 Annual public pool permit for Splash Pad, $600 Annual Certified United Program Agency (CUPA) fee for Police Facility above ground fuel storage tanks, $910 51300 MATERIALS - BUILDINGS – $138,410
Unforeseen emergencies and repairs to all City facilities, $30,000 The following items are requested by City Departments:

BUILDING MAINTENANCE DIVISION – $21,500

1. LED and Fluorescent lamps and ballasts used as replacements in all facilities, $2,000 2. Splash Pad – Seasonal UV Light service, filter media, tile replacement, chemicals, and personnel on call (annually), $10,500 3. Painting of the gymnasium, and corridors in the Community Center (annually), $4,000 4. Refinish gymnasium floor, stage and racquetball courts (annually), $5,000 G-127

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number COMMUNITY DEVELOPMENT – NO ITEMS REQUESTED
ADMINISTRATIVE SERVICES – NO ITEMS REQUESTED ECONOMIC DEVELOPMENT – $22,910

1. Thirty 10.2’ LED Lit Pole Mount – Shooting Star
POLICE DEPARTMENT – $60,000

1. Replace shooting range evaporative cooler center section FIRE DEPARTMENT – NO ITEMS REQUESTED
HUMAN SERVICES – $4,000

1. Install new drinking fountain in the Youth Center
52050 MAINTENANCE – OTHER EQUIPMENT – $31,060 (Only $25,000 approved in City Manager’s Budget) Annual fire extinguisher service, and recharge of extinguishers as needed, $3,000 Biannual FM200 required service – $2,850 Youth Center – IT Server Room, $650 Police Facility – Dispatch Center, Server Room and UPS Room, $2,200 Annual Pre Action Fire Sprinkler Service – $2,610
Police Facility, $1,300 Youth Center, $660 Fire Station 1, $650 Annual Fire Alarm Inspection – $3,500
Police Facility, $2,100 Youth Center, $700 Senior Center, $700 G-128

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number Annual Fire Door Drop Test – $1,900
Senior Center, $500 City Hall, $900 Community Center, $500 Biannual Range Hood Inspection – $1,125
Senior Center, $375 Community Center, $375 Kingsley Park Snack Bar, $375 Overhead Door Maintenance – $2,500
Routine maintenance of all roll-up overhead doors, 11 doors at City Yard, 1 door at Alma Hofman Park, 4 doors at Saratoga Park, 2 doors at Kingsley Park, 2 doors at Essex Park, 6 doors at Fire Station One, 4 doors at Fire Station Two, 3 doors at the Police Facility and 2 Doors at the Youth Center
Elevator Maintenance – $3,000
Monthly required maintenance of the elevator at the Police Facility Generator Maintenance Contracts – $8,375
Preventative maintenance and/or repairs to the emergency generators at both Fire Stations, the Police Facility and the Youth Center and additional services required by the manufacturer this fiscal year for cooling systems service for both Fire Stations generators
Automatic Door Maintenance and Repairs – $2,200
 Police Department (3 doors)  City Hall (2 doors)  Youth Center (1 door)  Senior Center (3 doors)  Community Center (3 doors)  Recreation Center (1 door)  Montclair Library (1 door) G-129

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number52450 SPECIAL CONTRACT SERVICES – $16,000 Monthly pest control service for all City facilities.
52640 RENT – EQUIPMENT – $2,000
Rental of private equipment such as lifts, booms, etc. for maintenance and repairs.

G-130

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4691 Building MaintenanceObject Code Item Justification Cost 62050 Fire Alarm Control Panel The current fire alarm control panel for the Police Facility was installed in 2008. The panel failed and was replaced in 2015 and is now four years past its service life. Replacement devices are no longer manufactured and any available replacement devices on the market costs approximately $500 per device. If the main control panel fails again, there are no replacement panels available for purchase from the manufacturer and any issues will leave the Police Facility unprotected. The proposed system will be the newest system by Siemens, Model FC924.
$75,000
Total: $75,000
(Not approved in City Manager’s Budget)
G-131
PROGRAM BUDGET SUMMARY – 1
Program Number 4692
Department Division Program
Public Works Building Maintenance Heating & Air Conditioning Program Description
Maintain all heating, air conditioning, ventilation and refrigeration equipment in proper operating condition.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 87,894 123,448 123,448
Services and Supplies 34,150 37,150 34,150
Capital Outlay 0 0 0
Total 122,044 160,598 157,598
Personnel Authorized 1.30 (FT) 1.30 (FT) 1.30 (FT)
Source of Funds
General Fund 122,044 160,598 157,598
Total 122,044 160,598 157,598
G-132
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Facilities/Maint Asst Mgr 0.40 0.40 0.40 34,295 34,295 Facilities Specialist 0.40 0.40 0.40 28,364 28,364
Building Maintenance Techni 0.40 0.40 0.40 20,367 20,367 Office Specialist 0.10 0.10 0.10 4,565 4,565
Full Time 1.30 1.30 1.30 87,591 87,591
Overtime 3,000 3,000
Total Salaries & Wages 90,591 90,591
Benefit Costs 24,939 24,939
PERS Benefit Costs 7,918 7,918
Total Benefit Costs 32,857 32,857
TOTAL 123,448 123,448

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4692 Heating & Air Conditioning G-133
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Building Maintenance 4692 Heating & Air Conditioning Work Program

1. Perform preventative maintenance.

2. Repair air handlers and condensing units as needed.

3. Provide compressor and motor repairs as needed.

4. Controls and electrical repairs as needed.

5. Provide emergency repairs as needed.

6. Repair ice machines and water coolers as needed.

Units of Measure
1st 6 mos. Estimate
2020–21 2021–22 2022–23
Combination Heating and Air Conditioning
Units, Air Handlers and Condensing Units
and Boilers 91 91 91
Exhaust Fans 41 41 41
Ice Machines and Refrigerators 23 23 23
Personnel Services – $123,448
Salary requests are for: Public Works Facilities/Maintenance Assistant Manager (0.40) – $34,295; Facilities Specialist (0.40) – $28,364; Building Maintenance Technician (0.40) – $20,367; Office Specialist (0.10) – $4,565.

Cost allocations are as follows: full-time salaries – $87,591; overtime – $3,000; benefit costs – $32,857.

Services and Supplies – $37,150
Funding requested is for: program supplies – $500; materials – miscellaneous maintenance and repair – $22,000; maintenance – other equipment – $14,650.

Capital Outlay
No funding requested.

G-134
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4692 Heating & Air ConditioningObject Number 51130 PROGRAM SUPPLIES – $500 Small hand tools and other special equipment to be used within the program. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $22,000 Materials to maintain and repair heating and air conditioning equipment, ice machines, refrigerators, and drinking fountains within all City facilities.
52050 MAINTENANCE – OTHER EQUIPMENT – $14,650 (Only $11,650 approved in City Manager’s Budget) Maintenance of four hot water boilers located at the Library (1), Fire Station 1 (1), and the Police Department (2), by an outside contractor, $5,000
Nalco water treatment biannual of four hot water boilers located at the Library (1), Fire Station 1 (1), and the Police Facility (2), by an outside contractor, $2,650 Biannual service of nine ice machines in all City facilities, $7,000 G-138
PROGRAM BUDGET SUMMARY – 1
Program Number 4693
Department Division Program
Public Works Building Maintenance Janitorial Services
Program Description
Maintain the interior of City Hall, Police Facility, Community Center, Recreation Center, Youth Center, Senior Center and Library facilities in a safe and attractive manner.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 216,761 277,163 277,163
Services and Supplies 140,768 160,500 135,700
Capital Outlay 0 5,035 5,035
Total 357,529 442,698 417,898
Personnel Authorized 4.20 (FT) 4.20 (FT) 4.20 (FT)

1.00 (PT) 1.00 (PT) 0.00 (PT)
Source of Funds
General Fund 357,529 442,698 417,898
Total 357,529 442,698 417,898
G-139
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Facilities/Maint Asst Mgr 0.05 0.05 0.05 4,287 4,287 Facilities Specialist 0.05 0.05 0.05 3,546 3,546
Building Maintenance Technic 0.05 0.05 0.05 2,546 2,546 Office Specialist 0.05 0.05 0.05 2,282 2,282
Custodian 4.00 4.00 4.00 173,848 173,848
Part-Time
Custodian 1.00 1.00 0.00 0 0
Full Time 4.20 4.20 4.20 186,509 186,509
Part Time 1.00 1.00 0.00 0 0
Overtime 4,500 4,500
Total Salaries & Wages 191,009 191,009
Benefit Costs 69,294 69,294
PERS Benefit Costs 16,860 16,860
Total Benefit Costs 86,154 86,154
TOTAL 277,163 277,163

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4693 Janitorial Services G-140
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Building Maintenance 4693 Janitorial Services Work Program

1. Floor care - vacuuming, sweeping, mopping, waxing, stripping, buffing, carpet cleaning, etc.

2. Window cleaning, washing, etc.

3. Room Care - dusting, polishing, wall cleaning, overhead fixture cleaning, restroom fixture cleaning, etc.

4. Miscellaneous: used for any functions not reported in above activities.

Units of Measure
1st 6 mos. Estimate
2020-21 2021-22 2022-23
City Facilities (buildings) 10 10 10
Personnel Services – $277,163
Salary requests are for: Public Works Facilities/Maintenance Assistant Manager (0.05) – $4,287; Facilities Specialist (0.05) – $3,546; Building Maintenance Technician (0.05) – $2,546; Custodian (4.00) – $173,848; Office Specialist (0.05) – $2,282. Cost allocations are as follows: full-time salaries – $186,509; overtime – $4,500; benefit costs – $86,154.

Services and Supplies – $160,500
Funding requested is for: custodial supplies – $56,500; program supplies – $1,200; special contract services – $102,800.

Capital Outlay – $5,035
Funding requested is for: one 20 inch auto scrubber.

G-141
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4693 Janitorial ServicesObject Number 51090 CUSTODIAL SUPPLIES – $56,500 Custodial supplies for all City facilities, Fire Station 1, Fire Station 2, and Ballfields (4) - $50,000 Rags, dust mops, urinal mats, urinal screens - $6,500 51130 PROGRAM SUPPLIES – $1,200 Small hand tools and other special equipment to be used within the program, repair of equipment/tools, $800 Purchase replacement vacuums, $400
52450 SPECIAL CONTRACT SERVICES – $102,800 (Only $78,000 approved in City Manager’s Budget) Carpet cleaning in various City facilities once per year by a carpet cleaning company, $5,000 (Only $2,000 approved in City Manager’s Budget)
Linen service for Fire Departments, $1,000 Janitorial services provided by Anthesis for the Police Department and park restrooms, $96,800 (Only $76,000 approved in City Manager’s Budget)
G-144

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4693 Janitorial Services Object Code Item Justification Cost 62030 Floor Scrubber The current auto scrubber was manufactured in 2004. It is currently in need of repair and due to its age repair parts are no longer available. The auto scrubber is used to clean the floors in City Hall, Community Center, Youth Center, Recreation Center and Senior Center. The auto scrubber is also used to strip and wax the floors in City Hall and the Recreation Center. Most of the other floor surfaces have a slip resistant epoxy coating that cannot be mopped by traditional means. Dirt and grime becomes trapped in the valleys between the marble chips that create the slip resistant peaks and does not come out by simply mopping. $5,035 Total: $5,035
G-145
Community Development

DEPARTMENT BUDGET SUMMARY
Department
Community Development
Overview
Develop a viable City, including a suitable living environment and expanded economic opportunities for all residents of the community. Safeguard the physical, social, and economic conditions that affect the public health, safety, and welfare.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 1,365,907 1,463,515 1,606,149
Services and Supplies 147,115 299,266 297,766
Capital Outlay 94,876 15,000 15,000
Total 1,607,898 1,777,781 1,918,915

Personnel Authorized 12.80 (FT) 13.80 (FT) 15.00 (FT)

10.00 (PT) 10.00 (PT) 10.00 (PT)
Department Distribution
Planning Commission 8,075 8,075 8,075
Administration 94,971 105,246 105,246
Planning 379,848 400,775 517,386
Building 335,325 363,595 393,018
Fire Prevention Bureau 500 107,100 107,100
General Code Enforcement Unit 789,179 392,641 389,241
Special Ops Code Enforcement Unit 0 400,349 398,849
Total 1,607,898 1,777,781 1,918,915

Source of Funds
General Fund 1,255,109 1,637,902 1,779,036
Community Dev Block Grant Fund 150,659 30,000 30,000
Homeless Housing Assist Prev 107,254 109,879 109,879
Equipment Replacement Fund 94,876 0 0
Total 1,607,898 1,777,781 1,918,915

H-1
PAGE 1 OF 3
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Director of Community Development Michael Diaz D 02/19/22 7.7 14,040 4.3 14,742 171,499 171,499Building Official/Code Enforcement Manager Merry Westerlin
E 12.0 10,356 124,272 124,272
Senior Planner
Silvia Gutierrez B 02/28/22 8.0 7,261 4.0 7,624 91,242 91,242 Associate Planner
Vacant
A 6.0 5,782 4.0 6,071 60,745 60,745
Assistant Planner Vacant
A 6.0 4,991 4.0 5,240 52,433 52,433
Plans Examiner Michael Dorsey
E 12.0 7,418 91,686 91,686
Building Inspector Rudy Arensdorff B 07/19/21 0.6 5,253 11.4 5,516 68,015 68,015Asst Code Enforcement Manager Gabe Fondario B 07/19/21 0.6 7,394 11.4 7,763 92,935 92,935Code Enforcement Supervisor Robert Hargett D 07/19/21 0.6 6,857 11.4 7,200 88,780 88,780

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Includes % Increase (if any)
H-2
PAGE 2 OF 3
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Includes % Increase (if any)
Community Compliance Specialist Denise Ortiz
E 12.0 5,816 71,886 71,886
Alan Romansky
C 10.8 5,275 1.2 5,539 65,526 65,526
Vacant
A 6.0 4,785 6.0 5,024 60,620 60,620
Vacant
A 6.0 4,785 6.0 5,024 60,620 60,620
Code Enforcement Officer
Vacant (Unfunded)
A 12.0
0 0
0 Administrative Secretary
Laura Embree
E 12.0 4,713 56,556 56,556
Part Time:

Junior Intern
Vacant (Unfunded) (25 hrs week) 0.00 hr.
0 0
Reserve Code Enforcement Officer Vacant (Unfunded) 12.0 0 0
0 Vacant (Unfunded) 12.0
0 0
0 Vacant (Unfunded) 12.0
0 0
0 Vacant (Unfunded) 12.0
0 0
0 H-3
PAGE 3 OF 3
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Includes % Increase (if any)
Planning Commissioners
Virginia Eaton 12.0 125 1,500 1,500
Manuel Martinez 12.0 125 1,500 1,500 Patel Krishna 12.0 125 1,500 1,500 Sergio Sahagun 13.0 125 1,500 1,500 Jaso Sanchez 12.0 125 1,500 1,500 (FT) 1,156,815 1,156,815
Salar
y Requirements: (PT) 7,500 7,500
TOTAL 1,164,315 1,164,315
H-4
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Community Developmen 1.00 1.00 1.00 171,499 171,499 Building Official 1.00 1.00 1.00 124,272 124,272
Senior Planner 1.00 1.00 1.00 91,242 91,242
Associate Planner 1.00 1.00 1.00 73,252 60,745
Assistant Planner 1.00 1.00 1.00 63,228 52,433
Plans Examiner 1.00 1.00 1.00 91,686 91,686
Building Inspector 1.00 1.00 1.00 68,015 68,015
Asst Code Enforcement Manager 1.00 1.00 1.00 92,935 92,935 Code Enforcement Supervisor 1.00 1.00 1.00 88,780 88,780 Community Compliance Specialist 4.00 4.00 4.00 254,730 258,652 Code Enforcement Officer 0.00 1.00 1.00 0 0
Administrative Secretary 1.00 1.00 1.00 56,556 56,556
Part-Time
Junior Intern 1.00 1.00 1.00 0 0
Reserve Code Enforcement Officer 4.00 4.00 4.00 7,200 0 Planning Commissioner 5.00 5.00 5.00 7,500 7,500
Full Time 14.00 15.00 15.00 1,176,195 1,156,815
Admin other Departments -1.20 -1.20 0.00 -130,118 0
Total FT Positions/Salaries 12.80 13.80 15.00 1,046,077 1,156,815 Part Time 10.00 10.00 10.00 14,700 7,500
Overtime 20,382 20,382
Additional Pay 900 900
Total Salaries & Wages 1,082,059 1,185,597
Benefit Costs 277,279 271,267
PERS Benefit Costs 151,038 149,285
Benefit Costs other Depts -46,861 0
Total Benefit Costs 381,456 420,552
TOTAL 1,463,515 1,606,149

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: Department Summary H-5
PROGRAM BUDGET SUMMARY – 1
Program Number 4760
Department Division Program
Community Development Planning Planning Commission
Program Description
Planning Commission reviews and makes decisions on various development proposals involving land use and design review entitlement matters. The Planning Commission will also review and make recommendations to the City Council on cases involving proposed subdivision maps, ordinances, and new or amendments to the Montclair General Plan, various Specific Plans, and the Zoning Code.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 8,075 8,075 8,075
Services and Supplies 0 0 0
Capital Outlay 0 0 0
Total 8,075 8,075 8,075
Personnel Authorized 5.00 (PT) 5.00 (PT) 5.00 (PT)
Source of Funds
General Fund 8,075 8,075 8,075
Total 8,075 8,075 8,075
H-6
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Commissioners 5.00 5.00 5.00 7,500 7,500
Part Time 5.00 5.00 5.00 7,500 7,500
Benefit Costs 575 575
TOTAL 8,075 8,075

DETAIL OF SALARIES AND WAGES
Department: Community Development Program: 4760 Planning Commision

POSITION QUOTA APPROPRIATIONS
H-7
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Planning 4760 Planning Commission Work Program
Planning Commission serves as an advisory board to the City Council on planning and development issues within the City. The Commission considers current and advance planning proposals, to ensure that the General Plan and applicable planning laws are consistently implemented in their review of development applications on a caseby-case basis. Commissioners are expected to have overall knowledge of the General Plan and Zoning Code documents and with Community Development staff assistance, remain up to date with planning laws and practices affecting the Planning Commission’s duties.

Units of Measure
Frequency of Commission Meetings (21 potential meetings annually):

Based on Activity for years: 2018 – 9 meetings
2019 – 10 meetings
2020 – 14 meetings
2021 – 10 meetings
2022 – 3 meetings (as of 04/01/22)
In Fiscal Year 2020-21 the frequency of scheduled Planning Commission meetings was revised to one (1) meeting per month instead of two (2) meetings per month. This adjustment reflects the actual frequency of held meetings and allows staff the ability to plan for and place more items on a meeting agenda to better utilize the Commissioners time and enhance their service to the community.

Projects Reviewed by the Commission by Types in 2021:
2 – Precise Plans of Design 0 – Specific Plan Amendment (recommendation to CC) 8 – Conditional Use Permits 1 – Code Amendments/Ordinance (recommendation to CC) 0 – Sign Program 1 – Tentative Parcel or Tract Maps
0 – Variances 0 – Zone Change (recommendation to CC)
Personnel Services – $8,075
Salary requests are for: Planning Commissioners (5.00/part–time) – $8,075. Cost allocations are as follows:
part–time salaries – $7,500; benefit costs – $575.

Services and Supplies
No funding requested.

Capital Outlay
No funding requested.

H-8
General Ledger
User: jkulbeck
Fiscal Year:

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 78,760 81,430 81,430
Services and Supplies 16,211 19,816 19,816
Capital Outlay 0 4,000 4,000
Total 94,971 105,246 105,246
Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)
Source of Funds
General Fund 94,971 105,246 105,246
Total 94,971 105,246 105,246
H-11
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Administrative Secretary 1.00 1.00 1.00 56,556 56,556
Full Time 1.00 1.00 1.00 56,556 56,556
Overtime 500 500
Benefit Costs 16,535 16,535
PERS Benefit Costs 7,839 7,839
Total Benefit Costs 24,374 24,374
TOTAL 81,430 81,430

DETAIL OF SALARIES AND WAGES
Department: Community Development

POSITION QUOTA APPROPRIATIONS
Program: 4761 Administration
H-12
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development 4761 Administration
Work Program

1. Supports the Director and Division managers with the administrative functions of the Department.

2. Performs various assignments in support of the Planning, Building and Code Enforcement divisions.

3. Manages front counter activities for the department and act as first point of contact with the public.

Units of Measure

1. Monthly Planning Commission meetings. Each meeting involves the preparation of an agenda, staff reports, preparation of displays and graphics, transcription and distribution of minutes, and posting of agendas and minutes on the City website, and packet distribution.

2. Distribute documents and maps as requested annually by the public.

3. Maintain department files.

Personnel Services – $81,430
Salary request is for: Administrative Secretary (1.00) – $56,556. Cost allocations are as follows: full–time salaries – $56,556; overtime – $500; benefit costs – $24,374.

Services and Supplies – $19,816
Funding requested is for: books and publications – $150; dues and memberships – $845; mileage/auto allowance – $7,800; vocational training – $5,400; cellular phone service – $5,321; miscellaneous expenditures – $300.

Capital Outlay – $4,000
Funding requested is for: conference room furniture.

H-13
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 12:05PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4761 Administration
E10 Personnel Services
69,827 54,811 54,384.00 0.00 41010-400-00000Regular Earnings 0.00 56,556.00 56,556.00 0.00 0.00 5,340 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 115 20 500.00 0.00 43010-400-00000Overtime 0.00 500.00 500.00 0.00 0.00 363 0 1,124.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 14,400.00 0.00 45220-400-00000Benefit Plan 0.00 15,300.00 15,300.00 0.00 0.00 738 7 0.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 8,308 6,955 7,157.00 0.00 45250-400-00000P.E.R.S. 0.00 7,839.00 7,839.00 0.00 0.00 300 224 229.00 0.00 45270-400-00000LTD Insurance 0.00 238.00 238.00 0.00 0.00 309 174 177.00 0.00 45290-400-00000Life Insurance 0.00 177.00 177.00 0.00 0.00 1,099 795 789.00 0.00 45330-400-00000Medicare 0.00 820.00 820.00 0.00 0.00 86,400 62,986 78,760 0 Personnel Services Totals: 0.00 81,430 81,430 0 0 E20 Services & Supplies
0 138 150.00 0.00 51020-400-00000Books and Publications 0.00 150.00 150.00 0.00 0.00 1,320 525 750.00 0.00 52120-400-00000Dues & Memberships 0.00 845.00 845.00 0.00 0.00 5,243 4,348 0.00 0.00 52130-400-00000Travel & Meetings 0.00 0.00 0.00 0.00 0.00 0 0 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 7,800.00 7,800.00 0.00 0.00 2,500 0 0.00 0.00 52530-400-00000Educational Grants 0.00 0.00 0.00 0.00 0.00 2,012 365 2,400.00 0.00 52540-400-00000Vocational Training 0.00 5,400.00 5,400.00 0.00 0.00 4,724 4,706 4,961.00 0.00 52850-400-00000Cellular Phone Expense 0.00 5,321.00 5,321.00 0.00 0.00 78 4 150.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 300.00 300.00 0.00 0.00 15,877 10,087 16,211 0 Services & Supplies Totals: 0.00 19,816 19,816 0 0 E30 Capital Outlay
GL-Budget Analysis (6/7/2022 - 12:05 PM) Page 1
H-14
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 4,000.00 4,000.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 4,000 4,000 0 0
102,277 73,072 94,971 0 EXPENDITURES TOTALS: 0.00 105,246 105,246 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
102,277 73,072 94,971 0 DEPT EXPENSES 0.00 105,246 105,246 0 0 (102,277) (73,072) (94,971) 0 Administration Totals: 0.00 (105,246) (105,246) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
102,277 73,072 94,971 0 FUND EXPENSES 0.00 105,246 105,246 0 0 (102,277) (73,072) (94,971) 0 General Fund Totals: 0.00 (105,246) (105,246) 0 0 1132 Community Development Block Gr
4761 Administration
E20 Services & Supplies
0 0 0.00 0.00 52450-400-00000Reeder Ranch Contract Services 0.00 0.00 0.00 0.00 0.00 0 0 0 0 Services & Supplies Totals: 0.00 0 0 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 0 0 Administration Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 0 0 0 0
0 0 0 0 Community Development Block Gr Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/7/2022 - 12:05 PM) Page 2
H-15
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1135 Air Quality Improvement Trust
4761 Administration
E20 Services & Supplies
26,782 0 0.00 0.00 51120-400-00000Regulation XV 0.00 0.00 0.00 0.00 0.00 26,782 0 0 0 Services & Supplies Totals: 0.00 0 0 0 0
26,782 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
26,782 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(26,782) 0 0 0 Administration Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
26,782 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(26,782) 0 0 0 Air Quality Improvement Trust Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
129,059 73,072 94,971 0 REPORT EXPENSES 0.00 105,246 105,246 0 0 (129,059) (73,072) (94,971) 0 REPORT TOTALS: 0.00 (105,246) (105,246) 0 0 GL-Budget Analysis (6/7/2022 - 12:05 PM) Page 3
H-16
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Community Development Program: 4761 Administration Object Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Training Allowance Reason for Expenditure will be Held of Event Expense 52540 Silvia Gutierrez, Maintain competency in related fields TBA TBA $400 Senior Planner
52540 Vacant, Maintain competency in related fields TBA TBA $400 Associate Planner
52540 Vacant, Maintain competency in related fields TBA TBA $400 Assistant Planner
52540 Merry Westerlin, Maintain competency in related fields TBA TBA $600 Building Official
52540 Michael Dorsey, Maintain competency in related fields TBA TBA $600 Plans Examiner
52540 Rudy Arensdorff, Maintain competency in related fields TBA TBA $600 Building Inspector
52540 Gabe Fondario, Maintain competency in related fields TBA TBA $400 Asst Code Enforcement Manager
52540 Robert Hargett, Maintain competency in related fields TBA TBA $400 Code Enforcement Supervisor
52540 Denise Ortiz, Maintain competency in related fields TBA TBA $1,600 Community Compliance Specialist
Alan Romansky,
Community Compliance Specialist
Vacant,
Community Compliance Specialist
Vacant,
Community Compliance Specialist
Total: $5,400
H-17

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4761 Administration Object Number 51020 BOOKS AND PUBLICATIONS – $150 Miscellaneous publications for staff to keep current on laws and trends related to Community Development. 52120 DUES AND MEMBERSHIPS – $845
Dues and memberships from all department programs as follows: Building – International Code Council, California Building Officials, local chapters of Building Officials, $275 Code Enforcement – California Association of Code Enforcement Officers, $570 (6 officers @ $95 each). 52540 VOCATIONAL TRAINING – $5,400
All Department Programs: attendance at vocational training classes – for detail see "Worksheet – Justification of Conference and In– Service Training Request Schedule B – Vocational Training." 52850 CELLULAR PHONE EXPENSE – $5,321
Ongoing cellular phone expenses. Cell phones and tablets are used for communication and issuing notices and citations in the field. 52990 MISCELLANEOUS EXPENDITURES – $300
Small contingency account for unexpected expenditures.

H-18

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Community Development Program: 4761 Administration Object Code Item Justification Cost 62010 Conference Room Furnish new conference room in Community Development area with six (6) new $4,000 Furniture conference table chairs, one (1) credenza table to hold computer equipment, one (1) whiteboard, one (1) door, four (4) ceiling light fixtures, and one (1) interior partition wall.

Replace three (3) worn-out chairs in other areas of the department.

Total: $4,000
H-19

DIVISION BUDGET SUMMARY
Department Division
Community Development Planning
Overview
Review all proposed development proposals to ensure compliance and implementation with the adopted General Plan, Montclair Municipal Code, specific plans, and other applicable plans, policies, and ordinances necessary for the physical, economic, aesthetic, and social benefit of the City. Further, the Planning Division anticipates, responds to, and prepares for the City's future physical, economic, aesthetic, and social needs through the systematic collection of relevant statistical data, empirical information, institutional experience, formulation of goals, and the review, update, and implementation of adopted long range plans.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 370,048 390,975 507,586
Services and Supplies 9,800 9,800 9,800
Capital Outlay 0 0 0
Total 379,848 400,775 517,386
Personnel Authorized 3.00 (FT) 3.00 (FT) 4.00 (FT)
Department Distribution
Current Planning 245,415 258,306 382,654
Advance Planning 134,433 142,469 134,732
Total 379,848 400,775 517,386
Source of Funds
General Fund 379,848 400,775 517,386
Total 379,848 400,775 517,386
H-20
PROGRAM BUDGET SUMMARY – 1
Program Number 4762
Department Division Program
Community Development Planning Current Planning
Program Description
Planners review all proposed development proposals, business license review, and staff the public counter to ensure compliance and implementation with the adopted plans, policies, and ordinances necessary for the advancement of the physical, economic, aesthetic and social goals for the City.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 243,615 256,506 380,854
Services and Supplies 1,800 1,800 1,800
Capital Outlay 0 0 0
Total 245,415 258,306 382,654
Personnel Authorized 2.00 (FT) 2.00 (FT) 3.00 (FT)
Source of Funds
General Fund 245,415 258,306 382,654
Total 245,415 258,306 382,654
H-21
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Community Developm 0.75 0.75 0.75 128,624 128,624 Admin to other Depts -0.50 -0.50 0.00 -85,750 0

0.25 0.25 0.75 42,874 128,624
Senior Planner 0.75 0.75 0.75 68,432 68,432
Admin to other Depts -0.20 -0.20 0.00 -9,124 0

0.55 0.55 0.75 59,308 68,432
Associate Planner 0.75 0.75 0.75 54,939 45,559
Admin to other Depts -0.20 -0.20 0.00 -7,325 0

0.55 0.55 0.75 47,614 45,559
Assistant Planner 0.75 0.75 0.75 47,421 39,325
Admin to other Depts -0.10 -0.10 0.00 -6,323 0

0.65 0.65 0.75 41,098 39,325
Full Time 3.00 3.00 3.00 299,416 281,940
Admin other Departments -1.00 -1.00 0.00 -108,522 0
Total FT Positions/Salaries 2.00 2.00 3.00 190,894 281,940 Overtime 1,250 1,250
Additional Pay 675 675
Total Salaries & Wages 192,819 283,865
Benefit Costs 62,787 58,636
PERS Benefit Costs 39,934 38,353
Benefit Costs other Depts -39,034 0
Total Benefit Costs 63,687 96,989
TOTAL 256,506 380,854

DETAIL OF SALARIES AND WAGES
Department: Community Development Program: 4762 Current Planning

POSITION QUOTA APPROPRIATIONS
H-22
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Planning 4762 Current Planning
Work Program
Review all proposed development to ensure compliance and implementation with adopted plans, policies, and ordinances necessary for the physical, economic, aesthetic and social benefit of the City.

Units of Measure

1. Serve as secretary to Planning Commission.

2. Provide technical assistance to the City Council and City Manager on matters related to existing and proposed community and economic development activities within the City.

3. Provide daily public counter service (including email and phone inquiries).

4. Process annual caseload of current development applications.

5. Approximately 12-21 Development Review Committee meetings.

6. A minimum of 12 Planning Commission Meetings per year.

7. Maintain internal coordination among Planning, Building, Code Enforcement and Fire Prevention Bureau division functions.

8. Coordinate with Public Works Department with respect to subdivision and associated street improvements, Water Quality Management Plans, sewers, etc.

9. Continue to revise record keeping and procedural systems for more efficiency and improved public service.

10. Maintain adequate level of public information, including reviewing and updating the City's website on a regular basis.

Personnel Services – $256,506
Salary requests are for: Director of Community Development (0.25) – $42,874; Senior Planner (0.55) – $59,308; Associate Planner (0.55) – $47,614; Assistant Planner (0.65) – $41,098. Cost allocations are as follows: full–time salaries – $190,894; overtime – $1,250; additional pay – $675; benefit costs – $63,687.

Services and Supplies – $1,800
Funding requested is for: books and publications – $150; publication and advertising – $5,500, print ad reimbursement – <$4,000>; miscellaneous expenditures – $150.

Capital Outlay
No funding requested.

H-23
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4762 Current Planning Object Number 51020 BOOKS AND PUBLICATIONS – $150 Miscellaneous planning–related books and updates on current planning law necessary to adequately review and analyze applications. 52090 PUBLICATION AND ADVERTISING – $5,500 Costs for legal advertising in the Inland Valley Daily Bulletin for Planning Commission public hearings. 52091 PRINT AD REIMBURSEMENT – <$4,000> Reimbursement to the City from applicants for legal advertising in the Inland Valley Daily Bulletin. 52990 MISCELLANEOUS EXPENDITURES – $150 Small contingency account to cover unexpected nominal expenses.

H-26
PROGRAM BUDGET SUMMARY – 1
Program Number 4763
Department Division Program
Community Development Planning Advance Planning
Program Description
Anticipate and prepare for the City’s future physical, social, and economic needs through the systematic collection of relevant statistical data, formulation of goals, and the review, update, and implementation of adopted long-range plans.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 126,433 134,469 126,732
Services and Supplies 8,000 8,000 8,000
Capital Outlay 0 0 0
Total 134,433 142,469 134,732
Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)
Source of Funds
General Fund 134,433 142,469 134,732
Total 134,433 142,469 134,732
H-27
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Community Developm 0.25 0.25 0.25 42,875 42,875 Senior Planner 0.25 0.25 0.25 22,810 22,810
Associate Planner 0.25 0.25 0.25 18,313 15,186
Assistant Planner 0.25 0.25 0.25 15,807 13,108
Full Time 1.00 1.00 1.00 99,805 93,979
Overtime 200 200
Additional Pay 225 225
Total Salaries & Wages 100,230 94,404
Benefit Costs 20,928 19,543
PERS Benefit Costs 13,311 12,785
Total Benefit Costs 34,239 32,328
TOTAL 134,469 126,732

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4763 Advance Planning H-28
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Planning 4763 Advance Planning
Work Program
Anticipate and prepare for the City’s future physical, social and economic needs through the systematic collection of relevant statistical data, formulation of goals, and the review, update, and implementation of adopted longrange plans. This program also involves work items in support of initiatives in set in motion in response to legislative mandates from the State and Federal governments.

Units of Measure

1. Develop, amend, and coordinate implementation of Specific Plans.

2. Process Municipal Code amendments for the purpose of improving development standards and the quality of life for Montclair residents and businesses.

3. Prepare code amendments in response to legislative mandates from the State and Federal governments.

4. Provide technical environmental and design expertise in support of City infrastructure projects and initiatives to obtain improvement grants from private and government sources.

5. Participate in comprehensive update of the City's General Plan and Official Zoning Map.

Personnel Services – $134,469
Salary requests are for: Director of Community Development (0.25) – $42,875; Senior Planner (0.25) - $22,810; Associate Planner (0.25) – $18,313; Assistant Planner (0.25) – $15,807. Cost allocations are as follows: full–time salaries – $99,805; overtime – $200; additional pay – $225; benefit costs – $34,239.

Services and Supplies – $8,000
Funding requested is for: City portion of LAFCO's annual funding – $8,000.

Capital Outlay
No funding requested.

H-29
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4763 Advance Planning Object Number 52320 ANNEXATIONS – $8,000 The City's estimated share of LAFCO's annual budget allocation.

H-32

DIVISION BUDGET SUMMARY
Department Division
Community Development Building
Overview
Provide information to the public and other City departments; maintain up-to-date building codes and standards; provide training opportunities for Building Division personnel; archive Building records for future use and reference; conduct professional inspection services for all privately-owned construction projects in the City; perform emergency inspections for accidentally damaged structures; maintain handouts and other public information that reflect current code requirements and policies; enforce code regulations to promote safe structures and enhance quality of life; perform plan checking on all proposed construction for conformance with the California Building Code, Montclair Municipal Code, all other applicable codes, and Planning Commission and/or City Council conditions of approval and requirements.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 333,725 358,145 387,568
Services and Supplies 1,600 5,450 5,450
Capital Outlay 0 0 0
Total 335,325 363,595 393,018
Personnel Authorized 2.80 (FT) 2.80 (FT) 3.00 (FT)

0.50 (PT) 0.50 (PT) 0.50 (PT)
Department Distribution
Field Inspection 118,499 94,395 94,395
Plan Check 65,848 110,202 122,115
Operations 150,978 158,998 176,508
Total 335,325 363,595 393,018
Source of Funds
General Fund 335,325 363,595 393,018
Total 335,325 363,595 393,018
H-33
PROGRAM BUDGET SUMMARY – 1
Program Number 4764
Department Division Program
Community Development Building Field Inspection
Program Description
Provide professional inspection services for all privately owned construction projects within the City. Provide emergency inspections for accidental or catastrophically damaged structures. Revise handouts to reflect current code requirements. Issues building permits and documents inspections. Enforce code regulations to promote safe structures and to further enhance the quality of life in Montclair.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 117,299 91,845 91,845
Services and Supplies 1,200 2,550 2,550
Capital Outlay 0 0 0
Total 118,499 94,395 94,395
Personnel Authorized 1.25 (FT) 1.00 (FT) 1.00 (FT)

0.50 (PT) 0.50 (PT) 0.50 (PT)
Source of Funds
General Fund 118,499 94,395 94,395
Total 118,499 94,395 94,395
H-34
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Plans Examiner 0.50 0.00 0.00 0 0
Building Inspector 0.75 1.00 1.00 68,015 68,015
Part-Time
Junior Intern 0.50 0.50 0.50 0 0
Full Time 1.25 1.00 1.00 68,015 68,015
Part Time 0.50 0.50 0.50 0 0
Overtime 932 932
Total Salaries & Wages 68,947 68,947
Benefit Costs 16,749 16,749
PERS Benefit Costs 6,149 6,149
Total Benefit Costs 22,898 22,898
TOTAL 91,845 91,845

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4764 Field Inspection H-35
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Building 4764 Field Inspection
Work Program
Work for compliance with applicable codes to improve life, health, and public safety by inspecting projects at various stages of construction. Perform emergency inspections for damaged structures to assess integrity and habitability. Ensure that work complies with approved plans and meets minimum standards adopted by the City of Montclair. Issues building permits and maintains records of completed building inspections.

Units of Measure
15–16 16-17 17-18 18-19 19-20 20-21
Inspections made 2,636 2,949 2,870 3,015 3,308 2,794
Personnel Services – $91,845
Salary requests are for: Building Inspector (1.00) – $68,015. Cost allocations are as follows: full–time salaries – $68,015; overtime – $932; benefit costs – $22,898.

Services and Supplies – $2,550
Funding requested is for: books and publications – $1,400; uniforms – $600; special contract services – $36,000; special contract services reimbursement – <$36,000>; small equipment – $400; miscellaneous expenditures – $150.

Capital Outlay
No funding requested.

H-36
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4764 Field Inspection Object Number 51020 BOOKS AND PUBLICATIONS – $1,400 Update of new code books and training manuals.
51100 UNIFORMS – $600
Annual replacement of work shirts and boots. 52450 SPECIAL CONTRACT SERVICES – $36,000 Because of the expected commencement of construction at Montclair Place, the services of a contract building inspector are anticipated on an "on–call" basis to keep pace with the projected inspection workload. 52451 SPECIAL CONTRACT SERVICES REIMBURSEMENT – <$36,000> Reimbursement from client for above–mentioned special contract services. 52690 SMALL EQUIPMENT – $400 Funds are requested for safety equipment and small tools. 52990 MISCELLANEOUS EXPENDITURES – $150
Small contingency account for unexpected expenditures.

H-39
PROGRAM BUDGET SUMMARY – 1
Program Number 4765
Department Division Program
Community Development Building Plan Check
Program Description
Contribute to the public safety and welfare by checking plans on all proposed construction for conformance with the California Building Code, Montclair Municipal Code, and Planning Commission/City Council conditions of approval and requirements.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 65,598 108,702 120,615
Services and Supplies 250 1,500 1,500
Capital Outlay 0 0 0
Total 65,848 110,202 122,115
Personnel Authorized 0.65 (FT) 0.90 (FT) 1.00 (FT)
Source of Funds
General Fund 65,848 110,202 122,115
Total 65,848 110,202 122,115
H-40
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Plans Examiner 0.50 1.00 1.00 91,686 91,686
Admin to other Depts -0.10 -0.10 0.00 -9,169 0

0.40 0.90 1.00 82,517 91,686
Building Inspector 0.25 0.00 0.00 0 0
Full Time 0.75 1.00 1.00 91,686 91,686
Admin other Departments -0.10 -0.10 0.00 -9,169 0
Total FT Positions/Salaries 0.65 0.90 1.00 82,517 91,686 Overtime 1,500 1,500
Total Salaries & Wages 84,017 93,186
Benefit Costs 19,141 19,141
PERS Benefit Costs 8,288 8,288
Benefit Costs other Depts -2,744 0
Total Benefit Costs 24,685 27,429
TOTAL 108,702 120,615

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4765 Plan Check H-41
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Building 4765 Plan Check
Work Program
Provide for the community to improve life, health and building safety by checking proposed construction plans to ensure that minimum standards required by various codes adopted by the City Council are met, and conditions imposed by the Planning Commission and/or City Council are included.

Units of Measure
15-16 16-17 17-18 18-19 19-20 20-21
Plans Checked 485 383 532 405 547 560
Permits Issued 801 778 689 747 726 731
Personnel Services – $108,702
Salary requests are for: Plans Examiner (0.90) – $82,517. Cost allocations are as follows: full–time salaries – $82,517; overtime – $1,500; benefit costs – $24,685.

Services and Supplies – $1,500
Funding requested is for: books and publications – $1,400; electronic archiving – $2,500; electronic archiving reimbursement – <$2,500>; plan check services – $35,000; plan check reimbursement - <$35,000>; small equipment – $100.

Capital Outlay
No funding requested.

H-42
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4765 Plan Check Object Number 51020 BOOKS AND PUBLICATIONS – $1,400 Code books and training manuals.
51160 ELECTRONIC ARCHIVING – $2,500 Cost for creating a permanent, electronic record of plans submitted for the purpose of obtaining building permits. 51161 ELECTRONIC ARCHIVING REIMBURSEMENT – <$2,500> Reimbursement to the City from applicants for the actual cost of providing electronic archiving services. 52270 PLAN CHECK SERVICE – $35,000
The Building Division does not have the resources necessary to maintain a registered professional engineer on staff. Therefore, it is necessary to procure the services of outside consultants. 52271 PLAN CHECK SERVICE - REIMBURSEMENT – <$35,000>
Reimbursement to the City from applicants for the actual cost of providing plan check services. 52690 SMALL EQUIPMENT – $100 Small equipment and supplies for drafting.

H-45
PROGRAM BUDGET SUMMARY – 1
Program Number 4766
Department Division Program
Community Development Building Operations
Program Description
Provide administration of Building Division services. Provide information to the public and other departments.

Provide support to the Community Development Director. Maintain up-to-date building codes and standards, and provide training to Building Division personnel. Archive Building records for future use. Provide Administration services for Code Enforcement Services and Fire Prevention Bureau Services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 150,828 157,598 175,108
Services and Supplies 150 1,400 1,400
Capital Outlay 0 0 0
Total 150,978 158,998 176,508
Personnel Authorized 0.90 (FT) 0.90 (FT) 1.00 (FT)
Source of Funds
General Fund 150,978 158,998 176,508
Total 150,978 158,998 176,508
H-46
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Building Official 1.00 1.00 1.00 124,272 124,272
Admin to other Depts -0.10 -0.10 0.00 -12,427 0

0.90 0.90 1.00 111,845 124,272
Full Time 1.00 1.00 1.00 124,272 124,272
Admin other Departments -0.10 -0.10 0.00 -12,427 0
Total FT Positions/Salaries 0.90 0.90 1.00 111,845 124,272 Benefit Costs 27,845 27,845
PERS Benefit Costs 22,991 22,991
Benefit Costs other Depts -5,083 0
Total Benefit Costs 45,753 50,836
TOTAL 157,598 175,108

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4766 Operations H-47
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Building 4766 Operations
Work Program

1. Provide information and assistance to the public regarding building and fire codes and all other applicable codes.

2. Effectively supervise the functions of the Building, Code Enforcement, and Fire Prevention Bureau Divisions.

3. Assist and/or advise the Community Development Director.

4. Represent the Building Division, Code Enforcement and Fire Prevention Bureau at meetings.

5. Maintain records.

6. Recommend adoption of current codes.

7. Train and supervise staff.

Units of Measure

Fiscal Year
Permit Valuation
16-17
$50,158,960
17-18
$68,317,503
18-19
$58,583,592
19-20
$27,585,328
20-21
$26,105,269
Personnel Services – $157,598
Salary requests are for: Building Official/Code Enforcement Manager (0.90) – $111,845; Cost allocations are as follows: full–time salaries – $111,845; benefit costs – $45,753.

Services and Supplies – $1,400
Funding requested is for: books and publications – $1,400.

Capital Outlay
No funding requested.

H-48
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4766 Operations Object Number 51020 BOOKS AND PUBLICATIONS – $1,400 Code books and training manuals.

H-51
PROGRAM BUDGET SUMMARY – 1
Program Number 4767
Department Division Program
Community Development Fire Prevention Fire Prevention Bureau Program Description
The Fire Prevention Bureau is dedicated to increasing safety, preventing and reducing fire losses, and ensuring compliance with applicable codes and ordinances.

The Fire Prevention Bureau's goal of safeguarding the community and reducing risk from fire and environmental hazards are achieved through programs that require adherence to fire regulations and hazard mitigation. This is accomplished by conducting inspections of buildings and facilities within the community. The Bureau also preempt fully meets with developers, Architects and Contractors to assist with Code information in effort to guide the plan preparation process to meet the required Fire Code and Montclair ordinances.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 500 107,100 107,100
Capital Outlay 0 0 0
Total 500 107,100 107,100
Personnel Authorized 0 0 0
Source of Funds
General Fund 500 107,100 107,100
Total 500 107,100 107,100
H-52
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Fire Prevention 4767 Fire Prevention Bureau Work Program

1. Administer Fire Prevention Inspections.

2. Provide Plan Review for commercial and residential construction, design review for plans going through an Administrative review, fire sprinklers, alarm systems, fire suppressions systems, high pile storage, egress systems, fire access plans and fire hydrants, etc.

3. Provides Fire Code information to Architects, Developers and Contractors to direct compliance with applicable codes and ordinances.

4. Conduct business License Inspection program.

Units of Measure
2020 2021
Inspections Completed 510 918
Plans Reviewed 150 168
Fire Investigation Responses 10 5
Weed Abatement Actions 35 0
Personnel Services
No funding requested.

Services and Supplies – $107,100
Funding requested is for: plan check/inspection service – $65,000; plan check service reimbursement <65,000>; special contract services - $106,600; small equipment – $200; miscellaneous expenditures – $300.

Capital Outlay
No funding requested.

H-53
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4767 Fire Prevention Bureau Object Number 52270 PLAN CHECK SERVICE – $65,000 Anticipated needs for plan checking of fire sprinkler and fire alarm systems. Review, correction, and approval of site, underground water, fire sprinkler, and fire alarm plans in compliance to the California Fire Code, California Building Code, and the Montclair Municipal Code. 52271 PLAN CHECK SERVICE REIMBURSEMENT – <$65,000> Reimbursement to the City for plan check services. 52450 SPECIAL CONTRACT SERVICES – 106,600 Inspection services of a Deputy Fire Marshal. 52690 SMALL EQUIPMENT – $200 Miscellaneous small equipment items not provided for elsewhere in this budget. 52990 MISCELLANEOUS EXPENDITURES – $300 Supplies and material, and various expenditures for the Fire Prevention Bureau.

H-56
PROGRAM BUDGET SUMMARY – 1
Program Number 4768
Department Division Program
Community Development General Code Enforcement Unit
Program Description
The Code Enforcement Program identifies and responds to complaints about existing and potential violations of the Montclair Municipal Code and other applicable codes. The violations are abated by the progressive application of educational interaction, owner/tenant notification, involvement, and if needed, citation or court intervention.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 575,299 365,141 361,741
Services and Supplies 119,004 16,500 16,500
Capital Outlay 94,876 11,000 11,000
Total 789,179 392,641 389,241
Personnel Authorized 6.00 (FT) 4.00 (FT) 4.00 (FT)

4.50 (PT) 4.50 (PT) 4.50 (PT)
Source of Funds
General Fund 436,390 362,641 359,241
Community Dev Block Grant Fund 150,659 30,000 30,000
Homeless Housing Assist Prev. 107,254 0 0
Equipment Replacement Fund 94,876 0 0
Total 789,179 392,641 389,241
H-57
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Asst Code Enforcement Manage 1.00 0.00 0.00 0 0
Code Enforcement Supervisor 1.00 0.00 0.00 0 0
Community Compliance Speciali 4.00 4.00 4.00 254,730 258,652 Part-Time
Junior Intern 0.50 0.50 0.50 0 0
Res. Code Enforcement Officer 4.00 4.00 4.00 7,200 0
Full Time 6.00 4.00 4.00 254,730 258,652
Part Time 4.50 4.50 4.50 7,200 0
Overtime 12,000 12,000
Total Salaries & Wages 273,930 270,652
Benefit Costs 68,183 67,707
PERS Benefit Costs 23,028 23,382
Total Benefit Costs 91,211 91,089
TOTAL 365,141 361,741
Department: Community Development Program: 4768 General Code Enforcement Unit

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
H-58
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development 4768 Code Enforcement
Work Program

1. Survey each residential, commercial, and industrial parcel utilizing a monthly schedule to monitor conformance with applicable codes.

2. Ensure that all properties in the process of foreclosure are registered with the City and maintained to a satisfactory level until they are re–sold.

3. Document new contacts and all initial abatement activities conducted.

4. Make contact with the owners or responsible party of all inoperable or abandoned vehicles and have the vehicles removed from public view.

5. Remove all illegal signs.

6. Ensure that graffiti is removed from private property.

7. Responds to residents with municipal, health and safety, and code concerns.

Units of Measure
2018-19 2019-20 2020-21
Abandoned Vehicle Abatement 111 114 149
Administrative Citations 143 108 45
Love Montclair Cleanups 5 0 1
Clean–Up and Secure 28 178 27
Complaints 1,037 675 1,474
Foreclosures 16 69 374
Graffiti Abatement 55 105 418
Notices to Appear 24 138 22
Notices of Violation 887 730 480
Violations Abated by Owner 767 557 694
Illegal Signs Removed 1,408 310 963
Inspections 1,794 1,161 1,815
5-Star Inspection 478 5 156

Personnel Services – $365,141
Salary requests are for: Community Compliance Specialist (4.00) – $254,730; Reserve Code Enforcement Officer (4.00/part–time) – $7,200. Cost allocations are as follows: full–time salaries – $254,730; part–time salaries – $7,200; overtime – $12,000; benefit costs – $91,211.

Services and Supplies – $16,500
Funding requested is for: books and publications – $500; uniforms – $5,000; materials – recycle/cleanup – $7,000; small equipment – $1,000; miscellaneous expenditures – $3,000.

Capital Outlay – $15,000
Funding requested is for: cubicle office furniture.

H-59
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 12:06PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4768 General Code Enforcement Unit
E10 Personnel Services
309,093 276,596 401,228.00 0.00 41010-400-00000Regular Earnings 0.00 254,730.00 258,652.00 0.00 0.00 (6,875) (6,937) -63,797.00 0.00 41011-400-00000Reg Wages Reimb - CDBG 0.00 -30,000.00 -30,000.00 0.00 0.00 0 0 -27,888.00 0.00 41019-400-00000Reg Wages Reimb - CDBG-CV 0.00 0.00 0.00 0.00 0.00 0 0 -58,974.00 0.00 41020-400-00000Reg Wages Reimb - CDBG-CV3 0.00 0.00 0.00 0.00 0.00 13,346 7,310 7,200.00 0.00 42020-400-00000Part Time Wages 0.00 7,200.00 0.00 0.00 0.00 12,559 4,478 11,100.00 0.00 43010-400-00000Overtime 0.00 12,000.00 12,000.00 0.00 0.00 3,517 3,059 1,886.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 797 724 960.00 0.00 44370-400-00000Uniform Maintenance 0.00 960.00 960.00 0.00 0.00 0 0 88,200.00 0.00 45220-400-00000Benefit Plan 0.00 61,200.00 61,200.00 0.00 0.00 3,239 3,172 3,583.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 35,099 34,436 51,566.00 0.00 45250-400-00000P.E.R.S. 0.00 23,028.00 23,382.00 0.00 0.00 1,239 1,087 1,689.00 0.00 45270-400-00000LTD Insurance 0.00 1,072.00 1,089.00 0.00 0.00 1,183 1,029 1,519.00 0.00 45290-400-00000Life Insurance 0.00 708.00 708.00 0.00 0.00 4,933 4,244 5,922.00 0.00 45330-400-00000Medicare 0.00 3,797.00 3,750.00 0.00 0.00 828 453 446.00 0.00 45340-400-00000Social Security 0.00 446.00 0.00 0.00 0.00 378,956 329,651 424,640 0 Personnel Services Totals: 0.00 335,141 331,741 0 0 E20 Services & Supplies
114 0 150.00 0.00 51020-400-00000Books and Publications 0.00 500.00 500.00 0.00 0.00 2,031 1,649 4,000.00 0.00 51100-400-00000Uniforms 0.00 5,000.00 5,000.00 0.00 0.00 0 0 0.00 0.00 51430-400-00000Materials - Recycle/Cleanup 0.00 7,000.00 7,000.00 0.00 0.00 0 0 3,600.00 0.00 52100-400-00000Street Outreach Supplies 0.00 0.00 0.00 0.00 0.00 138 399 1,000.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 1,893 2,981 3,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,000.00 3,000.00 0.00 0.00 GL-Budget Analysis (6/7/2022 - 12:06 PM) Page 1
H-60
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
(52) 0 0.00 0.00 52991-400-00000Misc Expenditure-Reimbursement 0.00 0.00 0.00 0.00 0.00 4,123 5,029 11,750 0 Services & Supplies Totals: 0.00 16,500 16,500 0 0 E30 Capital Outlay
0 0 0.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 11,000.00 11,000.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 11,000 11,000 0 0
383,080 334,679 436,390 0 EXPENDITURES TOTALS: 0.00 362,641 359,241 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
383,080 334,679 436,390 0 DEPT EXPENSES 0.00 362,641 359,241 0 0 (383,080) (334,679) (436,390) 0 General Code Enforcement Unit Totals: 0.00 (362,641) (359,241) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
383,080 334,679 436,390 0 FUND EXPENSES 0.00 362,641 359,241 0 0 (383,080) (334,679) (436,390) 0 General Fund Totals: 0.00 (362,641) (359,241) 0 0 1132 Community Development Block Gr
4768 General Code Enforcement Unit
E10 Personnel Services
25,627 4,174 0.00 0.00 41010-400-00000Code Enf - Reg Wages 0.00 0.00 0.00 0.00 0.00 6,875 2,664 63,797.00 0.00 41011-400-00000Reg Wages Reimb - Code Enforce 0.00 30,000.00 30,000.00 0.00 0.00 0 10,758 27,888.00 0.00 41019-400-00000Reg Wages Reimb - CDBG-CV 0.00 0.00 0.00 0.00 0.00 0 4,273 58,974.00 0.00 41020-400-00000Reg Wages Reimb - CDBG-CV3 0.00 0.00 0.00 0.00 0.00 4,891 27 0.00 0.00 43010-400-00000Code Enf - Overtime 0.00 0.00 0.00 0.00 0.00 6 0 0.00 0.00 45240-400-00000Code Enf - Deferred Comp 0.00 0.00 0.00 0.00 0.00 2,852 2,029 0.00 0.00 45250-400-00000Code Enf - PERS 0.00 0.00 0.00 0.00 0.00 105 48 0.00 0.00 45270-400-00000Code Enf - LTD Insurance 0.00 0.00 0.00 0.00 0.00 40,356 23,973 150,659 0 Personnel Services Totals: 0.00 30,000 30,000 0 0 40,356 23,973 150,659 0 EXPENDITURES TOTALS: 0.00 30,000 30,000 0 0 GL-Budget Analysis (6/7/2022 - 12:06 PM) Page 2
H-61
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
40,356 23,973 150,659 0 DEPT EXPENSES 0.00 30,000 30,000 0 0 (40,356) (23,973) (150,659) 0 General Code Enforcement Unit Totals: 0.00 (30,000) (30,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
40,356 23,973 150,659 0 FUND EXPENSES 0.00 30,000 30,000 0 0 (40,356) (23,973) (150,659) 0 Community Development Block Gr Totals: 0.00 (30,000) (30,000) 0 0 1153 Homeless Emergency Aid Program
4768 General Code Enforcement Unit
E20 Services & Supplies
9,622 28,433 0.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 0 564 0.00 0.00 52090-400-00000Publication & Advertising 0.00 0.00 0.00 0.00 0.00 25,000 25,000 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 16,854 6,770 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 49,493 19,114 0.00 0.00 52880-400-00000Rental Assistance 0.00 0.00 0.00 0.00 0.00 15,375 37,100 0.00 0.00 52920-400-00000Stipends 0.00 0.00 0.00 0.00 0.00 77,111 229,534 0.00 0.00 52990-400-00000Other/Motel Vouchers 0.00 0.00 0.00 0.00 0.00 193,455 346,515 0 0 Services & Supplies Totals: 0.00 0 0 0 0 193,455 346,515 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
193,455 346,515 0 0 DEPT EXPENSES 0.00 0 0 0 0
(193,455) (346,515) 0 0 General Code Enforcement Unit Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
193,455 346,515 0 0 FUND EXPENSES 0.00 0 0 0 0
GL-Budget Analysis (6/7/2022 - 12:06 PM) Page 3
H-62
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
(193,455) (346,515) 0 0 Homeless Emergency Aid Program Totals: 0.00 0 0 0 0 1156 Homeless Housing Assist Preven
4768 General Code Enforcement Unit
E20 Services & Supplies
0 0 519.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 0 2,000 42,735.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 0 650 64,000.00 0.00 52880-400-00000Rental Assistance 0.00 0.00 0.00 0.00 0.00 0 2,650 107,254 0 Services & Supplies Totals: 0.00 0 0 0 0 0 2,650 107,254 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 2,650 107,254 0 DEPT EXPENSES 0.00 0 0 0 0
0 (2,650) (107,254) 0 General Code Enforcement Unit Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 2,650 107,254 0 FUND EXPENSES 0.00 0 0 0 0
0 (2,650) (107,254) 0 Homeless Housing Assist Preven Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4768 General Code Enforcement Unit
E30 Capital Outlay
26,377 0 94,876.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 26,377 0 94,876 0 Capital Outlay Totals: 0.00 0 0 0 0
26,377 0 94,876 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/7/2022 - 12:06 PM) Page 4
H-63
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
26,377 0 94,876 0 DEPT EXPENSES 0.00 0 0 0 0
(26,377) 0 (94,876) 0 General Code Enforcement Unit Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
26,377 0 94,876 0 FUND EXPENSES 0.00 0 0 0 0
(26,377) 0 (94,876) 0 Equipment Replacement Fund Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
643,267 707,817 789,179 0 REPORT EXPENSES 0.00 392,641 389,241 0 0 (643,267) (707,817) (789,179) 0 REPORT TOTALS: 0.00 (392,641) (389,241) 0 0 GL-Budget Analysis (6/7/2022 - 12:06 PM) Page 5
H-64

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4768 Code Enforcement Object Number 51020 BOOKS AND PUBLICATIONS – $500 Purchase of business code, penal code, civil code, lease and rental code, and vehicle code; maintain reference codes. 51100 UNIFORMS – $5,000 Replacement of uniform polo shirts, pants, jackets, and boots as necessary. 51430 MATERIALS – RECYCLE/CLEANUP – $7,000 Cost of neighborhood C.A.U.T.I.O.N. cleanups. 52690 SMALL EQUIPMENT – $1,000 Various small tools, gloves, lock up cabinet and equipment as needed for field, vehicles and enforcement activities. 52990 MISCELLANEOUS EXPENDITURES – $3,000
Printing costs for administrative citation forms and official postings, other miscellaneous expenses for Code Enforcement activities.

H-65

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Community Development Program: 4768 General Code Enforcement Unit Object Code Item Justification Cost 62010 Cubicle Office Furniture Purchase and installation of four (4) cubicles and four (4) chairs for the Code Enforcement office. $15,000 Purchase five (5) additional chairs to replace worn-out chairs in other areas of the department. Furnish new conference room in Community Development area with six (6) new conference table chairs and one (1) credenza table to hold computer equipment, one (1) whiteboard, one (1) door, four (4) ceiling light fixtures, and one (1) interior partition wall.

Total: $15,000
H-66
PROGRAM BUDGET SUMMARY – 1
Program Number 4769
Department Division Program
Community Development Special Ops Code Enforcement Unit Program Description
In July of 2021, City Manager Edward Starr created the City’s “Special Operations Unit”, a specialized unit operating under the auspices of the City’s Community Development Department. The unit was explicitly designed to address quality of life issues throughout the community, with an emphasis on high profile public nuisance activities and/or crimes determined to be detrimental to the life, health, property, and/or safety of public. Although Homelessness is top priority for the newly created Unit, the Unit also targets high profile present-day crimes and/or business operations occurring throughout the community, including, but not limited to, illegal marijuana dispensaries and grows, illegal massage establishments, illegal gaming establishments, and other similar and/or illegal operations. The objective of the unit is to take a pro-active/community-based approach to problem solving, including, but not limited to, collaboration between agencies and organizations, community outreach, education, engagement, individual customized care, innovative enforcement remedies, and the use of all restorative actions and/or resources to resolve self-destructive personal behaviors and/or traits amongst our homeless community.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 259,749 259,749
Services and Supplies 0 140,600 139,100
Capital Outlay 0 0 0
Total 0 400,349 398,849
Personnel Authorized 0.00 (FT) 3.00 (FT) 3.00 (FT)
Source of Funds
General Fund 0 290,470 288,970
Homeless Housing Assist Prev. 0 109,879 109,879
Total 0 400,349 398,849
H-67
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Asst Code Enforcement Mgr 0.00 1.00 1.00 92,935 92,935
Code Enforcement Supervisor 0.00 1.00 1.00 88,780 88,780 Code Enforcement Officer 0.00 1.00 1.00 0 0
Full Time 0.00 3.00 3.00 181,715 181,715
Overtime 4,000 4,000
Total Salaries & Wages 185,715 185,715
Benefit Costs 44,536 44,536
PERS Benefit Costs 29,498 29,498
Total Benefit Costs 74,034 74,034
TOTAL 259,749 259,749

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4769 Special Ops Code Enforcement Unit H-68
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development 4769 Special Ops Code Enforcement Unit Work Program

1. Address Homelessness throughout the City in accordance with established policies, procedures and practices.

2. Address illegal business operations, including, but not limited to, illegal marijuana dispensaries, grows, massage establishments, and gaming establishments.

3. Use all available enforcement remedies and/or resources to resolve nuisance related activities and/or crimes occurring throughout the City.

Units of Measure
Estimated
2019-20 2020-21 2021-22 2022-23
Homeless Individuals Served 332 350 390 425
Homeless Individuals Housed 7 34 15 30
Homeless Enforcement Hours 1,394 2,269 2,300 3,000

Personnel Services – $259,749
Salary requests are for: Asst. Code Enforcement Manager (1.00); $92,935; Code Enforcement Supervisor (1.00) – $88,780; Cost allocations are as follows: full–time salaries – $181,715; overtime – $4,000; benefit costs – $74,034.

Services and Supplies – $140,600
Funding requested is for: books and publications – $500; uniforms – $1,200; materials - street signs – $200; publication and advertising – $200; street outreach supplies – $10,000; special contract services – $60,000; small equipment – $4,500; rental assistance – $64,000.

Capital Outlay
No funding requested.

H-69
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4769 Special Ops Code Enforcement Unit Object Number 51020 BOOKS AND PUBLICATIONS – $500 Purchase of business code, penal code, civil code, lease and rental code, and vehicle code; maintain reference codes. 51100 UNIFORMS – $1,200
Replacement of uniform polo shirts, pants, jackets, and boots as necessary. 51340 MATERIALS – STREET SIGNS – $200
Signage specific to Homelessness.
52090 MATERIALS – STREET SIGNS – $200
Brochures, handouts, printing of Notice to Appear citation books. 52100 STREET OUTREACH SUPPIES – $10,000
Supplies for street outreach and navigation services including, but not limited to, transportation costs, motel vouchers, food, clothing, toiletries.
52450 SPECIAL CONTRACT SERVICES – $60,000
Contract with Christian Development Center to provide Case Management Services to individuals or families experiencing or at risk of experiencing homelessness. (General Fund – $14,121; Homeless Housing Assistance Prevention Fund – $45,879) 52690 SMALL EQUIPMENT – $4,500 (Only $3,000 approved in City Manager’s Budget) Equipment to safely carryout operations associated with homelessness (i.e. gloves, batons, pepper spray, misc. protective gear). 52880 RENTAL ASSISTANCE – $64,000
Assistance provided to families/individuals who are homeless or are risk of homelessness, which may include rent, move-in monies, utilities, etc. (Homeless Housing Assistance Prevention Fund – Pending Grant Approval) H-73
Economic Development

DEPARTMENT BUDGET SUMMARY

Department Division Program
Economic Development 4791 Administration
Overview
The Office of Economic Development within the City of Montclair focuses on maximizing community resources through effective use of development services, the use and maintenance of private and public property, and strategic implementation of housing assets. The Office of Economic Development was established as a framework for community and infrastructure development in the City. The Office of Economic Development staffs the Successor Redevelopment Agency, Successor Housing Authority, and the Montclair Housing Corporation.

Office of Economic Development staff acts as liason to the Chamber of Commerce, prepares and distributes lists of available properties in the City, provides marketing materials for the City, and monitors business activities as they may or could relate to the City.

The Office of Economic Development reports directly to the City Manager/Executive Director. The Office of Economic Development assists the City Manager in implementation of the policies, goals, strategic plans, and objectives of the elected body; assists in the development of funding sources and execution of sound fiscal practices.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 685,378 741,449 451,306
Services and Supplies 652,760 426,260 426,260
Capital Outlay 0 40,000 40,000
Total 1,338,138 1,207,709 917,566
Personnel Authorized 3.98 (FT) 3.98 (FT) 2.80 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)

Source of Funds
General Fund 0 0 451,306
Air Quality Improvement Fund 0 40,000 40,000
LEAP Grant 150,000 0 0
Economic Development Fund 833,138 912,709 171,260
Successor Agency Bond Proceeds 300,000 200,000 200,000
General Plan Update Fee 55,000 55,000 55,000
Total 1,338,138 1,207,709 917,566
I-1
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts
City Manager 0.33 0.33 0.00 85,160 0
Director of Finance 0.15 0.15 0.00 21,830 0
Director of Public Works 0.10 0.10 0.00 17,537 0
Director of Community Dev 0.50 0.50 0.00 85,749 0
Building Official 0.10 0.10 0.00 12,427 0
Senior Planner 0.10 0.10 0.00 9,124 0
Associate Planner 0.10 0.10 0.00 7,325 0
Assistant Planner 0.10 0.10 0.00 6,323 0
Plans Examiner 0.10 0.10 0.00 9,169 0
Director of Economic Developme 1.00 1.00 1.00 152,699 152,699 Admin to other Depts -0.30 -0.30 -0.20 -45,810 -30,540

0.70 0.70 0.80 106,889 122,159
Economic Services and
Housing Manager 1.00 1.00 1.00 100,075 100,075
Admin to other Depts -0.30 -0.30 0.00 -30,023 0

0.70 0.70 1.00 70,052 100,075
Economic Promotion Coordinator 1.00 1.00 1.00 65,451 65,451 Part-Time
Economic Development Consulta 1.00 1.00 1.00 60,413 60,413 Full Time 4.58 4.58 3.00 572,869 318,225
Admin other Departments -0.60 -0.60 -0.20 -75,833 -30,540 Total FT Positions/Salaries 3.98 3.98 2.80 497,036 287,685 Part Time 1.00 1.00 1.00 60,413 60,413
Overtime 1,000 1,000
Additional Pay 900 900
Additional Pay other Depts -270 0
Total Salaries & Wages 559,079 349,998
Benefit Costs 123,925 72,093
PERS Benefit Costs 83,214 40,051
Benefit Costs other Depts -24,769 -10,836
Total Benefit Costs 182,370 101,308
TOTAL 741,449 451,306

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Economic Development Program: Department Summary I-2
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Economic Development 4791 Administration
Work Program

1. Serve as staff to the Successor Housing Authority, Housing Corporation, and Finance Authority.

2. Coordinate the City’s community and infrastructure development with the Community Development and Public Works Departments.

3. Assist the City Manager in the implementation of goals and objectives related to development for the community as established by the City Council.

4. Assist the City Manager in responding to policy directives established by the City Council.

5. Assist the City Manager in developing funding priorities that promote the City’s fiscal integrity.

6. Assist in the development of timely and analytical approaches to resolving development and business– related issues facing the community.

7. Assist in the development of procedures dealing with development or infrastructure that effectively deal with mandates imposed by the state and/or federal government.

8. Encourage staff cooperation, coordination, and interaction in dealing with the public, the business community and other federal, state or local agencies.

9. Despite limited resources, work toward the implementation of policies and procedures in dealing with development, redevelopment, and maintenance activities that provide the best possible range of information and services to the public and development community.

10. Work towards development of informational brochures and web–based data helpful to the business community.

11. Attempt to establish proactive approaches to intra–organizational issues.

12. Prepare and submit to the City Council and the Housing Corporation Board of Directors the annual budget documentation.

13. Act as a liaison to the Chamber of Commerce.

14. Develop lists of resources helpful to the business community.

15. Identify and develop specific economic development tools and activities to encourage growth within the City.

16. Oversee use of tax allocation bond funds from the former redevelopment agency.

17. Continue efforts through the Montclair Housing Corporation and Montclair Housing Authority to maintain and develop affordable housing in the City.

18. Assist in the development and review of Draft Specific Plans.

19. Assist in the administration of the General Plan Update process and documentation.

20. Initiate and administer Reimbursement Agreements with Developers for projects within various specific plan areas.

21. Implement Community Facilities Districts within Specific Plan areas or as directed by the City Council.

22. Assist the organization on finding and writing grants for specified projects.

23. Assist in the completion of specified Capital Improvement Plan (CIP) projects.

24. Assist in efforts to address and resolve fiscal issues related to the economy and the elimination of redevelopment.

Personnel Services – $741,449
Salary requests are for: Director of Economic Development (0.70) – $106,889; City Manager (0.33) – $85,160; Director of Finance (0.15) – $21,830; Director of Public Works (0.10) – $17,537; Director of Community Development (0.50) – $85,749; Building Official (0.10) – $12,427; Senior Planner (0.10) – $9,124; Associate Planner (0.10) – $7,325; Assistant Planner (0.10) – $6,323; Plans Examiner (0.10) – $9,169; Economic Services and Housing Manager (0.70) – $70,052; Economic Promotion Coordinator (1.00) – $65,451; Economic Development Consultant (1.00/part-time) – $60,413. Cost allocations are as follows: full-time salaries – $497,036; part-time salaries – $60,413; overtime – $1,000; additional pay – $630; benefit costs – $182,370.

Services and Supplies – $426,260
Funding requested is for: books and publications – $100; publication and advertising – $5,500; dues and memberships – $2,650; travel and meetings – $24,800; mileage/auto allowance – $7,800; business development – $860; special consulting services – $1,500; general plan legal fees – $55,000; special legal services – $50,000; special contract services – $246,500; educational grants – $2,500; small equipment – $1,000; cellular phone expense – $1,200; miscellaneous expenditures – $26,850.

Capital Outlay – $40,000
Funding requested is for: one 2022 Toyota Highlander Hybrid vehicle I-3
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 12:44PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4791 Administration
E10 Personnel Services
0 0 0.00 0.00 41010-400-00000Regular Earnings 0.00 0.00 287,685.00 0.00 0.00 0 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 60,413.00 0.00 0.00 0 0 0.00 0.00 43010-400-00000Overtime 0.00 0.00 1,000.00 0.00 0.00 0 0 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 2,687.00 0.00 0.00 0 0 0.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 900.00 0.00 0.00 0 0 0.00 0.00 45220-400-00000Benefit Plan 0.00 0.00 45,240.00 0.00 0.00 0 0 0.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 6,108.00 0.00 0.00 0 0 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 35,562.00 0.00 0.00 0 0 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 1,169.00 0.00 0.00 0 0 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 1,749.00 0.00 0.00 0 0 0.00 0.00 45330-400-00000Medicare 0.00 0.00 5,047.00 0.00 0.00 0 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 3,746.00 0.00 0.00 0 0 0 0 Personnel Services Totals: 0.00 0 451,306 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 0 451,306 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 0 451,306 0 0
0 0 0 0 Administration Totals: 0.00 0 (451,306) 0 0
GL-Budget Analysis (6/7/2022 - 12:44 PM) Page 1
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 0 451,306 0 0
0 0 0 0 General Fund Totals: 0.00 0 (451,306) 0 0
1135 Air Quality Improvement Trust
4791 Administration
E30 Capital Outlay
0 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 40,000.00 40,000.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 40,000 40,000 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 40,000 40,000 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 40,000 40,000 0 0
0 0 0 0 Administration Totals: 0.00 (40,000) (40,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 40,000 40,000 0 0
0 0 0 0 Air Quality Improvement Trust Totals: 0.00 (40,000) (40,000) 0 0 1157 LEAP Grant
4791 Administration
E20 Services & Supplies
0 0 150,000.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 0 0 150,000 0 Services & Supplies Totals: 0.00 0 0 0 0
0 0 150,000 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/7/2022 - 12:44 PM) Page 2
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 150,000 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (150,000) 0 Administration Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 150,000 0 FUND EXPENSES 0.00 0 0 0 0
0 0 (150,000) 0 LEAP Grant Totals: 0.00 0 0 0 0
1206 Economic Development
4791 Administration
E10 Personnel Services
190,062 366,835 449,990.00 0.00 41010-400-00000Regular Earnings 0.00 497,036.00 0.00 0.00 0.00 89,118 4,779 60,413.00 0.00 42020-400-00000Part Time Wages 0.00 60,413.00 0.00 0.00 0.00 647 115 1,000.00 0.00 43010-400-00000Overtime 0.00 1,000.00 0.00 0.00 0.00 0 620 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 2,945 5,819 6,845.00 0.00 44190-400-00000Sick Leave Redemption 0.00 6,839.00 0.00 0.00 0.00 543 543 630.00 0.00 44250-400-00000Bilingual Pay 0.00 630.00 0.00 0.00 0.00 0 0 61,956.00 0.00 45220-400-00000Benefit Plan 0.00 64,464.00 0.00 0.00 0.00 5,213 18,854 22,073.00 0.00 45240-400-00000Deferred Compensation 0.00 21,732.00 0.00 0.00 0.00 25,007 47,499 67,949.00 0.00 45250-400-00000P.E.R.S. 0.00 73,766.00 0.00 0.00 0.00 780 1,323 1,642.00 0.00 45270-400-00000LTD Insurance 0.00 1,795.00 0.00 0.00 0.00 1,045 1,923 2,969.00 0.00 45290-400-00000Life Insurance 0.00 3,180.00 0.00 0.00 0.00 4,175 4,445 6,165.00 0.00 45330-400-00000Medicare 0.00 6,848.00 0.00 0.00 0.00 0 0 3,746.00 0.00 45340-400-00000Social Security 0.00 3,746.00 0.00 0.00 0.00 319,536 452,754 685,378 0 Personnel Services Totals: 0.00 741,449 0 0 0 E20 Services & Supplies
0 0 100.00 0.00 51020-400-00000Books and Publications 0.00 100.00 100.00 0.00 0.00 0 0 5,500.00 0.00 52090-400-00000Publication & Advertising 0.00 5,500.00 5,500.00 0.00 0.00 350 100 1,650.00 0.00 52120-400-00000Dues & Memberships 0.00 2,650.00 2,650.00 0.00 0.00 5,762 (1,719) 22,600.00 0.00 52130-400-00000Travel & Meetings 0.00 24,800.00 24,800.00 0.00 0.00 GL-Budget Analysis (6/7/2022 - 12:44 PM) Page 3
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
3,494 3,941 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 7,800.00 7,800.00 0.00 0.00 0 0 1,260.00 0.00 52160-400-00000Business Development 0.00 860.00 860.00 0.00 0.00 0 0 33,500.00 0.00 52190-400-00000Special Consulting Services 0.00 1,500.00 1,500.00 0.00 0.00 3,848 28 0.00 0.00 52290-400-00000Legal Services/Court Costs 0.00 0.00 0.00 0.00 0.00 57,059 16,890 46,500.00 0.00 52300-400-00000Special Legal Services 0.00 50,000.00 50,000.00 0.00 0.00 22,250 43,000 50,500.00 0.00 52450-400-00000Special Contract Services 0.00 46,500.00 46,500.00 0.00 0.00 2,500 0 5,000.00 0.00 52530-400-00000Educational Grants 0.00 2,500.00 2,500.00 0.00 0.00 0 0 0.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 0 0 0.00 0.00 52850-400-00000Cellular Phone Expense 0.00 1,200.00 1,200.00 0.00 0.00 3,276 (2,550) 21,850.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 26,850.00 26,850.00 0.00 0.00 98,538 59,689 196,260 0 Services & Supplies Totals: 0.00 171,260 171,260 0 0 E30 Capital Outlay
19,613 64,462 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 19,613 64,462 0 0 Capital Outlay Totals: 0.00 0 0 0 0
437,687 576,905 881,638 0 EXPENDITURES TOTALS: 0.00 912,709 171,260 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
437,687 576,905 881,638 0 DEPT EXPENSES 0.00 912,709 171,260 0 0 (437,687) (576,905) (881,638) 0 Administration Totals: 0.00 (912,709) (171,260) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
437,687 576,905 881,638 0 FUND EXPENSES 0.00 912,709 171,260 0 0 (437,687) (576,905) (881,638) 0 Economic Development Totals: 0.00 (912,709) (171,260) 0 0 1251 SA Bond Proceeds - Tax Exempt
4791 Administration
E20 Services & Supplies
302,856 241,273 300,000.00 0.00 52450-400-19003General Plan Update Expense 0.00 200,000.00 200,000.00 0.00 0.00 302,856 241,273 300,000 0 Services & Supplies Totals: 0.00 200,000 200,000 0 0 GL-Budget Analysis (6/7/2022 - 12:44 PM) Page 4
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
302,856 241,273 300,000 0 EXPENDITURES TOTALS: 0.00 200,000 200,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
302,856 241,273 300,000 0 DEPT EXPENSES 0.00 200,000 200,000 0 0 (302,856) (241,273) (300,000) 0 Administration Totals: 0.00 (200,000) (200,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
302,856 241,273 300,000 0 FUND EXPENSES 0.00 200,000 200,000 0 0 (302,856) (241,273) (300,000) 0 SA Bond Proceeds - Tax Exempt Totals: 0.00 (200,000) (200,000) 0 0 1745 General Plan Update Fee
4791 Administration
E20 Services & Supplies
0 662 55,000.00 0.00 52290-400-00000General Plan Legal Fees 0.00 55,000.00 55,000.00 0.00 0.00 0 662 55,000 0 Services & Supplies Totals: 0.00 55,000 55,000 0 0 0 662 55,000 0 EXPENDITURES TOTALS: 0.00 55,000 55,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 662 55,000 0 DEPT EXPENSES 0.00 55,000 55,000 0 0
0 (662) (55,000) 0 Administration Totals: 0.00 (55,000) (55,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 662 55,000 0 FUND EXPENSES 0.00 55,000 55,000 0 0
0 (662) (55,000) 0 General Plan Update Fee Totals: 0.00 (55,000) (55,000) 0 0 GL-Budget Analysis (6/7/2022 - 12:44 PM) Page 5
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
740,543 818,840 1,386,638 0 REPORT EXPENSES 0.00 1,207,709 917,566 0 0 (740,543) (818,840) (1,386,638) 0 REPORT TOTALS: 0.00 (1,207,709) (917,566) 0 0 GL-Budget Analysis (6/7/2022 - 12:44 PM) Page 6
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WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Economic Development Program: 4791 AdministrationObject Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense

CONFERENCES/SEMINARS
52130 Mikey Fuentes, 2022 International Council for San Diego, CA September 2022 $6,000 Director of Economic Development Shopping Centers (ICSC) Mike Diaz,
Director of Community Development
Thailin Martin,
Economic Services
and Housing Manager
Amber Cruz,
Economic Promotion Coordinator
52130 Mikey Fuentes, 2023 International Council for Las Vegas, NV May 2023 $6,000 Director of Economic Development Shopping Centers (ICSC) Mike Diaz,
Director of Community Development
Thailin Martin,
Economic Services
and Housing Manager
Amber Cruz,
Economic Promotion Coordinator
52130 Mikey Fuentes, California Association for Long Beach, CA August 2022 $4,000 Director of Economic Development Local Economic Development Thailin Martin, (CAL ED) Conference
Economic Services
and Housing Manager
Amber Cruz,
Economic Promotion Coordinator
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WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Economic Development Program: 4791 AdministrationObject Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense Miscellaneous 52130 Thailin Martin, Other conferences and meetings; TBA TBA $3,000 Economic Services webinars on legislation and economic and Housing Manager development financing; consultant Amber Cruz, meetings; Chamber events; CoStar Economic Promotion Coordinator workshops52130 Edward Starr, Goldline Advocacy Washington, DC TBA $5,800 City Manager ($2,900 each X 2 = $5,800) Mikey Fuentes, Director of Economic Development Total: $24,800
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Economic Development Program: 4791 Administration Object Number 51020 BOOKS AND PUBLICATIONS – $100 Miscellaneous publications concerning economic development. 52090 PUBLICATION AND ADVERTISING – $5,500 Printing cost for Available Properties in the City booklet and other economic development publications. 52120 DUES AND MEMBERSHIPS – $2,650
California Association for Local Economic Development (CALED), $2,000 International Council for Shopping Centers–memberships, $550 Unanticipated adjustments, $100 52130 TRAVEL AND MEETINGS – $24,800 Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In–Service Training Request Schedule A – Travel & Meetings." 52160 BUSINESS DEVELOPMENT – $860 Constant contact subscription for email marketing, $500 CANVA subscription for social media posts, $360 52190 SPECIAL CONSULTING SERVICES – $1,500 Consulting services which may be needed relating to economic analysis of Development Agreements or other economic development financial transactions.

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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Economic Development Program: 4791 Administration Object Number 52290 GENERAL PLAN LEGAL FEES – $55,000 Legal fees associated with the General Plan Update (General Plan Update Fee Fund) 52300 SPECIAL LEGAL SERVICES – $50,000
Services of special counsel which may be needed relating to Development Agreements, land use issues, or economic development financial transactions including CEQA update services.
52450 SPECIAL CONTRACT SERVICES – $246,500
Special contract services related to provision of demographics/GIS/statistical data computer software supplied by ESRI Community Analyst, annual subscription fee, $3,000
Contract with Group 1 Productions for “State of the City” video production, $20,000 Contract with Montclair Chamber of Commerce for provision of economic development services to the business community, $15,000 Graphic materials needed for "City of Montclair" brochure for use at trade show events, $2,500 E-Homes Real Estate Property Listing Services, $6,000 Consulting fee for Year 5 Update to the General Plan, $200,000 (Successor Agency Bond Proceeds) 52530 EDUCATIONAL GRANTS – $2,500
Per MOUs, education grants are provided to employees for education-related expenses. 52690 SMALL EQUIPMENT – $1,000 Replacement cellular phones. 52850 CELLULAR PHONE EXPENSE – $1,200 Cellular phone service for Department personnel.

I-13

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Economic Development Program: 4791 Administration Object Number 52990 MISCELLANEOUS EXPENDITURES – $26,850 “State of the City” incidental expenditures for decorations, $1,500 Economic development promotional materials, $12,000 Booth space rental for ICSC Conferences, $5,150 Booth Backdrop and display, $5,000 Furniture/electrical rental at ICSC Conferences, $2,400 Participation in County Job Fair, $400 Miscellaneous supplies, $400 I-14

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Economic Development Program: 4791 Administration Object Code Item Justification Cost 62020 2022 Toyota The Economic Development Department currently has one vehicle that is needed for $40,000 Highlander Hybrid replacement. The vehicle is a 2000 Toyota CNG that was originally purchased for use by The Montclair Housing Corporation. The vehicle is 23 years old and is need of replacement due to the age of the vehicle, significant wear and tear on the interior of the vehicle, and mechanical issues stemming from the vehicle being one of the first compressed CNG placed in production. The Economic Development Department is requesting to purchase one 2022 Toyota Highlander Hybrid. (Air Quality Improvement Fund) Total: $40,000
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City Attorney

DEPARTMENT BUDGET SUMMARY

Department Division Program
City Attorney 4801 City Attorney

Overview
The City Attorney provides opinions and direction on matters requiring professional and objective legal analysis; provides legal representation on all matters directed by the City Council and/or City Manager; confers with other legal counsel on matters affecting the City; oversees the City Prosecutor Program; and assists with administration of the claims process and execution of actions related to code violations.

Current Department Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 108,437 108,974 131,236
Services and Supplies 196,500 196,500 190,000
Capital Outlay 0 0 0
Total 304,937 305,474 321,236

Personnel Authorized 1.00 (PT) 1.00 (PT) 1.00 (PT)

Source of Funds

General Fund 304,937 305,474 321,236
Total 304,937 305,474 321,236

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PAGE 1 OF 1

CITY OF MONTCLAIR - WORKSHEETPERSONNEL DETAIL & SALARY CALCULATIONS DEPARTMENT: CITY ATTORNEY DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate Salary Administration Employee Name July 1 Raise Months Rate Months Rate Next Year Next Year City Attorney Diane Robbins 12.0 8,000 96,000 96,000
Salary Requirements: TOTAL (P/T) 96,000 96,000
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Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Part-Time
City Attorney 1.00 1.00 1.00 76,800 96,000
Part Time 1.00 1.00 1.00 76,800 96,000
Benefit Costs 21,038 21,316
PERS Benefit Costs 11,136 13,920
Total Benefit Costs 32,174 35,236
TOTAL 108,974 131,236

DETAIL OF SALARIES AND WAGES
Department: City Attorney Program: 4801 City Attorney

POSITION QUOTA APPROPRIATIONS
J-3
PROGRAM BUDGET SUMMARY – 2
Department Division Program
City Attorney 4801 City Attorney
Work Program

1. Serve as retained counsel for the City Council, Planning Commission, Successor Redevelopment Agency, Successor Housing Authority, Housing Corporation, and other City–related legal entities; advise the governing board and staff on legal matters.

2. Represent the City in administrative law actions.

3. Recommend counsel representation for cases requiring specialized legal assistance; confer with other legal counsel on matters of litigation; coordinate City Prosecutor Program.

4. Review ordinances, agreements, resolutions, and all legal documents as to form.

5. Draft legal documents as required.

6. Attend City Council meetings as staff counsel; attend other meetings and provide legal representation as required.

7. Review claims against the City; recommend appropriate courses of action.

8. Advise City Council and staff on pending litigation.

9. Ensure compliance with open–meeting requirements.

10. Advise on Workers' Compensation issues.

11. Advise on disciplinary actions.

12. Advise on disability retirement issues.

13. Deputy City Attorney serves as staff counsel at Planning Commission meetings.

14. Deputy City Attorney serves in the absence of the City Attorney.

15. Advise on compliance with the State Elections Code and Federal and State Voting Rights Acts.

16. Provide direction on open meeting laws and California Public Records Act requests.

Personnel Services – $108,974
Salary requests are for: City Attorney (1.00/part–time) – $76,800. Cost allocations are as follows: part–time wages – $76,800; benefit costs – $32,174
Services and Supplies – $196,500
Funding requested is for: legal services/court costs – $156,500; special legal services – $40,000.

Capital Outlay
No funding requested.

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General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 12:55PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4801 City Attorney
E10 Personnel Services
78,400 77,600 76,800.00 0.00 42020-400-00000Part Time Wages 0.00 76,800.00 96,000.00 0.00 0.00 0 0 16,200.00 0.00 45220-400-00000Benefit Plan 0.00 16,200.00 16,200.00 0.00 0.00 3,675 3,616 3,600.00 0.00 45240-400-00000Deferred Compensation 0.00 3,600.00 3,600.00 0.00 0.00 8,643 9,852 10,599.00 0.00 45250-400-00000P.E.R.S. 0.00 11,136.00 13,920.00 0.00 0.00 127 125 124.00 0.00 45290-400-00000Life Insurance 0.00 124.00 124.00 0.00 0.00 1,137 1,125 1,114.00 0.00 45330-400-00000Medicare 0.00 1,114.00 1,392.00 0.00 0.00 91,981 92,318 108,437 0 Personnel Services Totals: 0.00 108,974 131,236 0 0 E20 Services & Supplies
205,836 120,233 111,500.00 0.00 52290-400-00000Legal Services/Court Costs 0.00 156,500.00 130,000.00 0.00 0.00 48,434 46,921 85,000.00 0.00 52300-400-00000Special Legal Services 0.00 40,000.00 60,000.00 0.00 0.00 254,271 167,154 196,500 0 Services & Supplies Totals: 0.00 196,500 190,000 0 0 346,252 259,472 304,937 0 EXPENDITURES TOTALS: 0.00 305,474 321,236 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
346,252 259,472 304,937 0 DEPT EXPENSES 0.00 305,474 321,236 0 0 (346,252) (259,472) (304,937) 0 City Attorney Totals: 0.00 (305,474) (321,236) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
346,252 259,472 304,937 0 FUND EXPENSES 0.00 305,474 321,236 0 0 GL-Budget Analysis (6/7/2022 - 12:55 PM) Page 1
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
(346,252) (259,472) (304,937) 0 General Fund Totals: 0.00 (305,474) (321,236) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
346,252 259,472 304,937 0 REPORT EXPENSES 0.00 305,474 321,236 0 0 (346,252) (259,472) (304,937) 0 REPORT TOTALS: 0.00 (305,474) (321,236) 0 0 GL-Budget Analysis (6/7/2022 - 12:55 PM) Page 2
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Attorney Program: 4801 City Attorney Object Number 52290 LEGAL SERVICES/COURT COSTS – $156,500 (Only $130,000 approved in City Manager’s Budget) Cost of services performed by outside attorneys and consultants related to a range of services including disciplinary proceedings and elections law.
52300 SPECIAL LEGAL SERVICES – $40,000 ($60,000 approved in City Manager’s Budget) Cost of additional services performed by City Attorney, the proposed hourly rate for general legal services is $250 per hour. Hourly rate is not inclusive of retainer fee: $8,000 per month for 42 hours of billable time.

J-7
Citywide Department

DEPARTMENT BUDGET SUMMARY

Department Division Program
Citywide 4901 Citywide
Overview
Citywide appropriation and expenditures represent classifications which are not under the control of a department and, therefore, are controlled in total for the City. Citywide appropriations include, but are not limited to,  Retiree Costs
 Service Awards
 Telephone Services
 Electric Services
 Natural Gas Services
 Water Services
 General City Insurance
 Worker’s Compensation Claims
 Postage
Since these costs are controlled in total, they are not arbitrarily allocated to departments where their total effect on City operations would be lost.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 6,437,471 1,006,802 838,377
Services and Supplies 1,724,075 2,005,550 1,673,500
Capital Outlay 0 0 0
Total 8,161,546 3,012,352 2,511,877

Personnel Authorized 0 0 0

Source of Funds

General Fund 7,285,305 2,784,027 2,284,477
Gas Tax Fund 242,475 188,425 188,000
Senior Nutrition Fund 7,442 0 0
After-School Program Grant Fund 108,416 38,500 38,500
Economic Development Fund 204,147 500 0
Sewer Operating Fund 313,761 900 900
Total 8,161,546 3,012,352 2,511,877

K-1
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Citywide 4901 Citywide
Work Program

1. Since Citywide costs are not related to a department they are computed based upon actual expenditures incurred during the prior calendar year. Those costs are reviewed for changes from past results with operational department managers and/or operational personnel to see if changes in service levels, etc. should be considered.

Personnel Services – $1,006,802
Funding requested is for: Benefit Costs – $1,006,802.

Services and Supplies – $2,005,550
Funding requested is for: nuisance abatement – $10,000; service awards – $21,550; telephone service – $22,000; electric service – $475,000; natural gas service – $40,000; water service – $353,000; general city insurance – $1,042,500; postage – $40,000; 5326 San Bernardino upkeep – $1,500.

Capital Outlay
No funding requested.

K-2
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 2:45PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1001 General Fund
4901 Citywide - Non-Department
E10 Personnel Services
9,963 89,903 20,000.00 0.00 45230-400-00000Unemployment Insurance 0.00 20,000.00 20,000.00 0.00 0.00 21 285 200.00 0.00 45240-400-00000Deferred Compensation 0.00 200.00 200.00 0.00 0.00 445 19,269 500.00 0.00 45250-400-00000P.E.R.S. 0.00 500.00 500.00 0.00 0.00 1,309,106 1,459,638 1,664,130.00 0.00 45251-400-00000P.E.R.S. Lump Sum Amounts Fire 0.00 0.00 0.00 0.00 0.00 1,479,792 1,671,153 1,932,673.00 0.00 45252-400-00000P.E.R.S. Lump Sum Amounts PD 0.00 0.00 0.00 0.00 0.00 1,402,923 1,491,416 1,645,595.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 (52,958) (87,273) -80,243.00 0.00 45256-400-00000Safety PERS ER Cost - EE Paid 0.00 -74,123.00 -74,123.00 0.00 0.00 228,085 263,078 225,000.00 0.00 45261-400-00000Workers Comp Claims 0.00 500,000.00 300,000.00 0.00 0.00 134,338 34,368 50,000.00 0.00 45262-400-00000General Liability Claims 0.00 50,000.00 52,000.00 0.00 0.00 127 425 250.00 0.00 45270-400-00000LTD Insurance 0.00 250.00 250.00 0.00 0.00 87 236 200.00 0.00 45290-400-00000Life Insurance 0.00 200.00 200.00 0.00 0.00 367,316 401,726 340,000.00 0.00 45300-400-00000City Paid Retiree Insurance 0.00 340,000.00 370,000.00 0.00 0.00 292 1,448 300.00 0.00 45310-400-00000Delta HMO 0.00 300.00 300.00 0.00 0.00 65 269 150.00 0.00 45320-400-00000Optical Insurance 0.00 150.00 150.00 0.00 0.00 259 254 300.00 0.00 45330-400-00000Medicare 0.00 300.00 300.00 0.00 0.00 0 132 100.00 0.00 45340-400-00000Social Security 0.00 100.00 100.00 0.00 0.00 87,505 132,963 67,500.00 0.00 45350-400-00000PERS Retirement Benefit Plan 0.00 130,000.00 130,000.00 0.00 0.00 4,967,365 5,479,289 5,866,655 0 Personnel Services Totals: 0.00 967,877 799,877 0 0 E20 Services & Supplies
(4,282) 2,078 2,500.00 0.00 50090-400-00000Nuisance Abatement 0.00 10,000.00 5,000.00 0.00 0.00 22,825 17,650 17,400.00 0.00 51010-400-00000Service Awards 0.00 20,150.00 21,100.00 0.00 0.00 17,877 23,146 22,000.00 0.00 52350-400-00000Telephone Service 0.00 22,000.00 22,000.00 0.00 0.00 448,756 491,904 430,000.00 0.00 52360-400-00000Electric Service 0.00 430,000.00 460,000.00 0.00 0.00 GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 1
K-3
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
31,414 33,381 29,000.00 0.00 52370-400-00000Natural Gas Service 0.00 40,000.00 45,000.00 0.00 0.00 207,491 234,888 210,000.00 0.00 52380-400-00000Water Service 0.00 210,000.00 210,000.00 0.00 0.00 0 10,362 0.00 0.00 52530-400-00000Educational Grants 0.00 0.00 0.00 0.00 0.00 0 4,616 0.00 0.00 52540-400-00000Vocational Training 0.00 0.00 0.00 0.00 0.00 732,666 674,797 675,000.00 0.00 52660-400-00000General City Insurance 0.00 1,042,500.00 680,000.00 0.00 0.00 27,051 25,691 31,000.00 0.00 52670-400-00000Postage 0.00 40,000.00 40,000.00 0.00 0.00 0 0 250.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 0.00 0.00 0.00 0.00 1,016 1,266 1,500.00 0.00 56100-400-000005326 San Bernardino - Upkeep 0.00 1,500.00 1,500.00 0.00 0.00 1,484,815 1,519,778 1,418,650 0 Services & Supplies Totals: 0.00 1,816,150 1,484,600 0 0 6,452,180 6,999,067 7,285,305 0 EXPENDITURES TOTALS: 0.00 2,784,027 2,284,477 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,452,180 6,999,067 7,285,305 0 DEPT EXPENSES 0.00 2,784,027 2,284,477 0 0 (6,452,180) (6,999,067) (7,285,305) 0 Citywide - Non-Department Totals: 0.00 (2,784,027) (2,284,477) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,452,180 6,999,067 7,285,305 0 FUND EXPENSES 0.00 2,784,027 2,284,477 0 0 (6,452,180) (6,999,067) (7,285,305) 0 General Fund Totals: 0.00 (2,784,027) (2,284,477) 0 0 1102 Gas Tax Fund
4901 Citywide - Non-Department
E10 Personnel Services
68,068 65,581 59,050.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 0 0 150.00 0.00 45261-400-00000Workers Comp Expense 0.00 150.00 0.00 0.00 0.00 0 2 25.00 0.00 45270-400-00000LTD Insurance 0.00 25.00 0.00 0.00 0.00 0 1 25.00 0.00 45290-400-00000Life Insurance 0.00 25.00 0.00 0.00 0.00 0 81 150.00 0.00 45300-400-00000Medical Insurance 0.00 150.00 0.00 0.00 0.00 0 10 25.00 0.00 45310-400-00000Dental Insurance 0.00 25.00 0.00 0.00 0.00 0 2 25.00 0.00 45320-400-00000Optical Insurance 0.00 25.00 0.00 0.00 0.00 0 5 25.00 0.00 45330-400-00000Medicare 0.00 25.00 0.00 0.00 0.00 GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 2
K-4
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
68,068 65,683 59,475 0 Personnel Services Totals: 0.00 425 0 0 0 E20 Services & Supplies
0 375 0.00 0.00 51010-400-00000Service Awards 0.00 0.00 0.00 0.00 0.00 46,969 40,030 40,000.00 0.00 52360-400-00000Electric Service 0.00 45,000.00 45,000.00 0.00 0.00 143,352 149,496 143,000.00 0.00 52380-400-00000Water Service - Medians 0.00 143,000.00 143,000.00 0.00 0.00 190,321 189,901 183,000 0 Services & Supplies Totals: 0.00 188,000 188,000 0 0 258,389 255,584 242,475 0 EXPENDITURES TOTALS: 0.00 188,425 188,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
258,389 255,584 242,475 0 DEPT EXPENSES 0.00 188,425 188,000 0 0 (258,389) (255,584) (242,475) 0 Citywide - Non-Department Totals: 0.00 (188,425) (188,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
258,389 255,584 242,475 0 FUND EXPENSES 0.00 188,425 188,000 0 0 (258,389) (255,584) (242,475) 0 Gas Tax Fund Totals: 0.00 (188,425) (188,000) 0 0 1138 Senior Nutrition Fund
4901 Citywide - Non-Department
E10 Personnel Services
6,352 6,406 7,442.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 6,352 6,406 7,442 0 Personnel Services Totals: 0.00 0 0 0 0 6,352 6,406 7,442 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,352 6,406 7,442 0 DEPT EXPENSES 0.00 0 0 0 0
(6,352) (6,406) (7,442) 0 Citywide - Non-Department Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 3
K-5
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,352 6,406 7,442 0 FUND EXPENSES 0.00 0 0 0 0
(6,352) (6,406) (7,442) 0 Senior Nutrition Fund Totals: 0.00 0 0 0 0 1160 After-School Program Grant
4901 Citywide - Non-Department
E10 Personnel Services
0 69,528 36,000.00 0.00 45230-400-00000Unemployment Insurance 0.00 36,000.00 36,000.00 0.00 0.00 97,673 104,980 69,916.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 0 1,280 1,000.00 0.00 45261-400-00000Workers Comp Claims 0.00 2,500.00 2,500.00 0.00 0.00 97,673 175,788 106,916 0 Personnel Services Totals: 0.00 38,500 38,500 0 0 E20 Services & Supplies
1,000 0 1,500.00 0.00 51010-400-00000Service Awards 0.00 0.00 0.00 0.00 0.00 1,000 0 1,500 0 Services & Supplies Totals: 0.00 0 0 0 0 98,673 175,788 108,416 0 EXPENDITURES TOTALS: 0.00 38,500 38,500 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
98,673 175,788 108,416 0 DEPT EXPENSES 0.00 38,500 38,500 0 0 (98,673) (175,788) (108,416) 0 Citywide - Non-Department Totals: 0.00 (38,500) (38,500) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
98,673 175,788 108,416 0 FUND EXPENSES 0.00 38,500 38,500 0 0 (98,673) (175,788) (108,416) 0 After-School Program Grant Totals: 0.00 (38,500) (38,500) 0 0 1164 Immunization Grant - OMSD
4901 Citywide - Non-Department
E10 Personnel Services
0 3,544 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 0 3,544 0 0 Personnel Services Totals: 0.00 0 0 0 0
GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 4
K-6
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 3,544 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 3,544 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 (3,544) 0 0 Citywide - Non-Department Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 3,544 0 0 FUND EXPENSES 0.00 0 0 0 0
0 (3,544) 0 0 Immunization Grant - OMSD Totals: 0.00 0 0 0 0 1206 Economic Development
4901 Citywide - Non-Department
E10 Personnel Services
17,153 83,144 136,422.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 0 16 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 0 0 67,500.00 0.00 45350-400-00000PERS Retirement Benefit Plan 0.00 0.00 0.00 0.00 0.00 17,153 83,160 203,922 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 350 225.00 0.00 51010-400-00000Service Awards 0.00 500.00 0.00 0.00 0.00 0 350 225 0 Services & Supplies Totals: 0.00 500 0 0 0
17,153 83,510 204,147 0 EXPENDITURES TOTALS: 0.00 500 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
17,153 83,510 204,147 0 DEPT EXPENSES 0.00 500 0 0 0
(17,153) (83,510) (204,147) 0 Citywide - Non-Department Totals: 0.00 (500) 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 5
K-7
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
17,153 83,510 204,147 0 FUND EXPENSES 0.00 500 0 0 0
(17,153) (83,510) (204,147) 0 Economic Development Totals: 0.00 (500) 0 0 0 1501 Sewer Operating Fund
4901 Citywide - Non-Department
E10 Personnel Services
6 23 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 141,232 177,299 192,461.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 0 211 250.00 0.00 45261-400-00000Workers Comp Claims Paid 0.00 0.00 0.00 0.00 0.00 8 3 20.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 9 2 20.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 342 218 250.00 0.00 45300-400-00000City Paid Retiree Insurance 0.00 0.00 0.00 0.00 0.00 16 12 20.00 0.00 45310-400-00000Dental Insurance 0.00 0.00 0.00 0.00 0.00 5 3 20.00 0.00 45320-400-00000Optical Insurance 0.00 0.00 0.00 0.00 0.00 23 7 20.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 0 8 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 141,642 177,785 193,061 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
1,550 250 700.00 0.00 51010-400-00000Service Awards 0.00 900.00 900.00 0.00 0.00 0 170 0.00 0.00 52540-400-00000Vocational Training 0.00 0.00 0.00 0.00 0.00 120,000 120,000 120,000.00 0.00 52660-400-00000General City Insurance 0.00 0.00 0.00 0.00 0.00 121,550 120,420 120,700 0 Services & Supplies Totals: 0.00 900 900 0 0 263,192 298,205 313,761 0 EXPENDITURES TOTALS: 0.00 900 900 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
263,192 298,205 313,761 0 DEPT EXPENSES 0.00 900 900 0 0 (263,192) (298,205) (313,761) 0 Citywide - Non-Department Totals: 0.00 (900) (900) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 6
K-8
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
263,192 298,205 313,761 0 FUND EXPENSES 0.00 900 900 0 0 (263,192) (298,205) (313,761) 0 Sewer Operating Fund Totals: 0.00 (900) (900) 0 0 2020 SRDA Combined Operating Fund
4901 Citywide - Non-Department
E10 Personnel Services
134,026 21,588 17,378.00 0.00 45254-400-00000P.E.R.S. Lump Sum Amounts SRDA 0.00 0.00 0.00 0.00 0.00 134,026 21,588 17,378 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 0 525.00 0.00 51010-400-00000Service Awards 0.00 0.00 0.00 0.00 0.00 0 0 525 0 Services & Supplies Totals: 0.00 0 0 0 0
134,026 21,588 17,903 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
134,026 21,588 17,903 0 DEPT EXPENSES 0.00 0 0 0 0
(134,026) (21,588) (17,903) 0 Citywide - Non-Department Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
134,026 21,588 17,903 0 FUND EXPENSES 0.00 0 0 0 0
(134,026) (21,588) (17,903) 0 SRDA Combined Operating Fund Totals: 0.00 0 0 0 0 3001 General Fund
4901 Citywide - Non-Department
E10 Personnel Services
48,359 48,953 36,118.00 0.00 45255-400-00000P.E.R.S. Lump Sum Amounts MHC 0.00 0.00 0.00 0.00 0.00 48,359 48,953 36,118 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 0 1,000.00 0.00 51010-400-00000Service Awards 0.00 450.00 0.00 0.00 0.00 25,000 30,914 30,914.00 0.00 52660-400-00000MHC General Insurance 0.00 50,000.00 0.00 0.00 0.00 25,000 30,914 31,914 0 Services & Supplies Totals: 0.00 50,450 0 0 0 GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 7
K-9
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
73,359 79,867 68,032 0 EXPENDITURES TOTALS: 0.00 50,450 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
73,359 79,867 68,032 0 DEPT EXPENSES 0.00 50,450 0 0 0
(73,359) (79,867) (68,032) 0 Citywide - Non-Department Totals: 0.00 (50,450) 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
73,359 79,867 68,032 0 FUND EXPENSES 0.00 50,450 0 0 0
(73,359) (79,867) (68,032) 0 General Fund Totals: 0.00 (50,450) 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
7,303,323 7,923,558 8,247,481 0 REPORT EXPENSES 0.00 3,062,802 2,511,877 0 0 (7,303,323) (7,923,558) (8,247,481) 0 REPORT TOTALS: 0.00 (3,062,802) (2,511,877) 0 0 GL-Budget Analysis (6/7/2022 - 2:45 PM) Page 8
K-10

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Citywide Program: 4901 Citywide Object Number 52670 POSTAGE – $40,000 Postage for all City Departments.

K-11
CFD Operations

DEPARTMENT BUDGET SUMMARY
Department
CFD Operations
Overview
Community Facility Districts are established in newly developed areas to assist with public safety and annual maintenance costs. Maintenance costs include street lighting, graffiti abatement, street maintenance, landscape maintenance, tree maintenance, utilities, and administration costs.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 62,604 68,840 68,840
Services and Supplies 91,250 130,650 130,650
Total 153,854 199,490 199,490
Personnel Authorized 0 0 0
Department Distribution
CFD 2011-1 Paseos/Alexan 113,072 154,629 154,629
CFD 2011-2 Arrow Station 40,782 44,861 44,861
Total 153,854 199,490 199,490
Source of Funds
CFD 2011-1 Fund – Paseos 113,072 154,629 154,629
CFD 2011-2 Fund – Arrow Station 40,782 44,861 44,861
Total 153,854 199,490 199,490
L-1
PROGRAM BUDGET SUMMARY – 1
Program Number 5001
Department Division Program
CFD Operations CFD 2011-1 Paseos/Alexan
Program Description
With the development of the Paseos at Montclair, a Community Facilities District (CFD 2011-1) was established to assist with public safety and annual maintenance costs. Subsequent development projects were later annexed into CFD 2011-1 including Vista Court and Alexan-Kendry. Maintenance costs covered under CFD 2011-1 include street lighting, graffiti abatement, street maintenance, landscape maintenance, tree maintenance, utilities, and administration costs. Public Safety costs covered under CFD 2011-1 include costs related to providing police protection services and fire protection and suppression services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 48,322 53,154 53,154
Services and Supplies 64,750 101,475 101,475
Capital Outlay 0 0 0
Total 113,072 154,629 154,629
Personnel Authorized 0 0 0
Source of Funds
CFD 2011-1 Fund – Paseos/Alexan 113,072 154,629 154,629 Total 113,072 154,629 154,629
L-2
PROGRAM BUDGET SUMMARY – 2
Department Division Program
CFD Operations 5001 CFD 2011–1 Paseos/Alexan
Work Program

1. Perform maintenance activities including, but not limited to, the turf, landscaped areas, park equipment, irrigation systems, park lighting, water feature, and any necessary repairs.

2. Maintain landscaped parkways and other rights–of–way by maintenance contract.

Units of Measure
2021–22
Acres of parks and parkways maintained by
maintenance contract 1.06
Personnel Services – $53,154
Salary requests are for: Finance Administration – $4,125; Public Works Administration – $4,125; Public Safety Administration – $8,250; Police Services – $12,552; Fire Services – $12,552; Street Sweeping Services – $2,000; Graffiti Removal Services – $750; Maintenance Services – $8,800. Cost allocations are as follows: full–time salaries – $53,154.

Services and Supplies – $101,475
Funding requested is for: materials – buildings – $2,200; materials – street signs – $1,650; street lighting – $33,000; special contract services – $13,200; graffiti abatement – $900; street maintenance – $2,200; landscape maintenance – $38,500; tree maintenance – $2,750; street sweeping – $2,400; maintenance contingency – $4,675.

Capital Outlay
No funding requested.

L-3
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 2:50PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1601 CFD 2011-1 Paseos/Alexan
5001 CFD 2011-1 Paseos/Alexan
E10 Personnel Services
3,750 3,750 3,750.00 0.00 41011-400-00000Finance Admin Reimb to GF 0.00 4,125.00 4,125.00 0.00 0.00 3,750 3,750 3,750.00 0.00 41012-400-00000Public Works Admin Reimb to GF 0.00 4,125.00 4,125.00 0.00 0.00 7,500 7,500 7,500.00 0.00 41013-400-00000PublicSafety Admin Reimb to GF 0.00 8,250.00 8,250.00 0.00 0.00 11,411 11,411 11,411.00 0.00 41014-400-00000Police Service Reimb to GF 0.00 12,552.00 12,552.00 0.00 0.00 11,411 11,411 11,411.00 0.00 41015-400-00000Fire Service Reimb to GF 0.00 12,552.00 12,552.00 0.00 0.00 2,000 2,000 2,000.00 0.00 41016-400-00000Street Sweeping Reimb to GF 0.00 2,000.00 2,000.00 0.00 0.00 8,000 8,000 8,000.00 0.00 41017-400-00000Facility Maint Reimb to GF 0.00 8,800.00 8,800.00 0.00 0.00 500 500 500.00 0.00 41018-400-00000Graffiti Removal Reimb to GF 0.00 750.00 750.00 0.00 0.00 48,322 48,322 48,322 0 Personnel Services Totals: 0.00 53,154 53,154 0 0 E20 Services & Supplies
0 2,000 2,000.00 0.00 51300-400-00000Materials - Buildings 0.00 2,200.00 2,200.00 0.00 0.00 86 1,000 1,000.00 0.00 51340-400-00000Materials - Street Signs 0.00 1,650.00 1,650.00 0.00 0.00 474 20,000 20,000.00 0.00 52340-400-00000Street Lighting 0.00 33,000.00 33,000.00 0.00 0.00 13,363 12,836 10,000.00 0.00 52450-400-00000Special Contract Services 0.00 13,200.00 13,200.00 0.00 0.00 0 1,005 500.00 0.00 52452-400-00000Graffiti Abatement Reimb to GF 0.00 900.00 900.00 0.00 0.00 0 4,476 4,250.00 0.00 52453-400-00000Street Maintenance 0.00 2,200.00 2,200.00 0.00 0.00 28,962 25,982 25,000.00 0.00 52454-400-00000Landscape Maintenance 0.00 38,500.00 38,500.00 0.00 0.00 0 2,000 1,000.00 0.00 52455-400-00000Tree Maintenance Reimb to GF 0.00 2,750.00 2,750.00 0.00 0.00 0 1,000 1,000.00 0.00 52456-400-00000Street Sweeping 0.00 2,400.00 2,400.00 0.00 0.00 0 0 0.00 0.00 81010-400-00000Maintenance Contingency Acct 0.00 4,675.00 4,675.00 0.00 0.00 42,885 70,299 64,750 0 Services & Supplies Totals: 0.00 101,475 101,475 0 0 GL-Budget Analysis (6/7/2022 - 2:50 PM) Page 1
L-4
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
91,207 118,621 113,072 0 EXPENDITURES TOTALS: 0.00 154,629 154,629 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
91,207 118,621 113,072 0 DEPT EXPENSES 0.00 154,629 154,629 0 0 (91,207) (118,621) (113,072) 0 CFD 2011-1 Paseos/Alexan Totals: 0.00 (154,629) (154,629) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
91,207 118,621 113,072 0 FUND EXPENSES 0.00 154,629 154,629 0 0 (91,207) (118,621) (113,072) 0 CFD 2011-1 Paseos/Alexan Totals: 0.00 (154,629) (154,629) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
91,207 118,621 113,072 0 REPORT EXPENSES 0.00 154,629 154,629 0 0 (91,207) (118,621) (113,072) 0 REPORT TOTALS: 0.00 (154,629) (154,629) 0 0 GL-Budget Analysis (6/7/2022 - 2:50 PM) Page 2
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: CFD Operations Program: 5001 CFD 2011–1 Paseos/AlexanObject Number 51300 MATERIALS – BUILDINGS – $2,200 Materials used for unforeseen repairs to lighting, electrical, and plumbing systems. 51340 MATERIALS – STREET SIGNS – $1,658
Regulatory and Informational Signs, i.e., Street Name, Stop, Speed Limit, Yield, No Parking, etc. Including metal posts, buckles and brackets, nuts, bolts, screws, etc., needed in repair and to raise regulatory signs to legal specifications. 52340 STREET LIGHTING – $33,000
Cost for street lighting usage and repair.
52450 SPECIAL CONTRACT SERVICES – $13,200
Property tax consulting services.
52452 GRAFFITI ABATEMENT – $900
Services include removal of graffiti by sandblasting, painting or chemical removal. 52453 STREET MAINTENANCE – $2,200
Services include crack sealing, overlaying; curb, gutter and sidewalk repairs; and cleaning of storm drain catch basins. 52454 LANDSCAPE MAINTENANCE – $38,500
Contract with Southern California Landscape for maintenance of landscaping and drainage facilities. 52455 TREE MAINTENANCE – $2,750
Tree maintenance services in Grid 3.
52456 STREET SWEEPING – $2,400
Services include weekly motorized street sweeping service.

L-6
PROGRAM BUDGET SUMMARY – 1
Program Number 5002
Department Division Program
CFD Operations CFD 2011-2 Arrow Station
Program Description
With the development of The District at Arrow Station, a Community Facilities District (CFD 2011-2) was established to assist with public safety and annual maintenance costs. Maintenance costs covered under CFD 2011-2 include street lighting, graffiti abatement, street maintenance, landscape maintenance, tree maintenance, utilities, and administration costs. Public Safety costs covered under CFD 2011-2 include costs related to providing police protection services and fire protection and suppression services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 14,282 15,686 15,686
Services and Supplies 26,500 29,175 29,175
Capital Outlay 0 0 0
Total 40,782 44,861 44,861
Personnel Authorized 0 0 0
Source of Funds
CFD 2011-2 Fund – Arrow Station 40,782 44,861 44,861
Total 40,782 44,861 44,861
L-7
PROGRAM BUDGET SUMMARY – 2
Department Division Program
CFD Operations 5002 CFD 2011–2 Arrow Station
Work Program

1. Perform maintenance activities including, but not limited to, the turf, landscaped areas, irrigation systems, and any necessary repairs.

2. Maintain trees, landscaped parkways, and other rights–of–way by maintenance contract.

Units of Measure
Estimate
2021–22
Linear feet of parkways and retention basins 2,375
within street right of way.

Personnel Services – $15,686
Salary requests are for: Finance Administration – $2,063; Public Works Administration – $2,063; Public Safety Administration – $4,125; Police Services – $3,318; Fire Services – $3,318; Street Sweeping Services – $300; Graffiti Removal Services – $500. Cost allocations are as follows: full–time salaries – $15,686.

Services and Supplies – $29,175
Funding requested is for: materials – street signs – $550; street lighting – $15,400; special contract services – $8,800; graffiti abatement – $600; street sweeping – $250; maintenance contingency – $3,575.

Capital Outlay
No funding requested.

L-8
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/07/2022 - 2:50PM
2023
Budget Analysis
2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
1602 CFD 2011-2 Arrow Station
5002 CFD 2011-2 Arrow Station
E10 Personnel Services
1,875 1,875 1,875.00 0.00 41011-400-00000Finance Admin Reimb to GF 0.00 2,063.00 2,063.00 0.00 0.00 1,875 1,875 1,875.00 0.00 41012-400-00000Public Works Admin Reimb to GF 0.00 2,062.00 2,062.00 0.00 0.00 3,750 3,750 3,750.00 0.00 41013-400-00000PublicSafety Admin Reimb to GF 0.00 4,125.00 4,125.00 0.00 0.00 3,016 3,016 3,016.00 0.00 41014-400-00000Police Service Reimb to GF 0.00 3,318.00 3,318.00 0.00 0.00 3,016 3,016 3,016.00 0.00 41015-400-00000Fire Service Reimb to GF 0.00 3,318.00 3,318.00 0.00 0.00 250 250 250.00 0.00 41016-400-00000Street Sweeping Reimb to GF 0.00 300.00 300.00 0.00 0.00 500 500 500.00 0.00 41018-400-00000Graffiti Removal Reimb to GF 0.00 500.00 500.00 0.00 0.00 14,282 14,282 14,282 0 Personnel Services Totals: 0.00 15,686 15,686 0 0 E20 Services & Supplies
0 500 500.00 0.00 51340-400-00000Materials - Street Signs 0.00 550.00 550.00 0.00 0.00 481 14,000 14,000.00 0.00 52340-400-00000Street Lighting 0.00 15,400.00 15,400.00 0.00 0.00 8,755 10,205 8,000.00 0.00 52450-400-00000Special Contract Services 0.00 8,800.00 8,800.00 0.00 0.00 0 997 500.00 0.00 52452-400-00000Graffiti Abatement Reimb to GF 0.00 600.00 600.00 0.00 0.00 0 3,250 3,250.00 0.00 52453-400-00000Street Maintenance 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 52454-400-00000Landscape Maintenance 0.00 0.00 0.00 0.00 0.00 0 250 250.00 0.00 52456-400-00000Street Sweeping 0.00 250.00 250.00 0.00 0.00 0 0 0.00 0.00 81010-400-00000Maintenance Contingency Acct 0.00 3,575.00 3,575.00 0.00 0.00 9,236 29,202 26,500 0 Services & Supplies Totals: 0.00 29,175 29,175 0 0 23,518 43,484 40,782 0 EXPENDITURES TOTALS: 0.00 44,861 44,861 0 0 GL-Budget Analysis (6/7/2022 - 2:50 PM) Page 1
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2020 2021 2022 2022
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2023 2023 2023 2023
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
23,518 43,484 40,782 0 DEPT EXPENSES 0.00 44,861 44,861 0 0 (23,518) (43,484) (40,782) 0 CFD 2011-2 Arrow Station Totals: 0.00 (44,861) (44,861) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
23,518 43,484 40,782 0 FUND EXPENSES 0.00 44,861 44,861 0 0 (23,518) (43,484) (40,782) 0 CFD 2011-2 Arrow Station Totals: 0.00 (44,861) (44,861) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
23,518 43,484 40,782 0 REPORT EXPENSES 0.00 44,861 44,861 0 0 (23,518) (43,484) (40,782) 0 REPORT TOTALS: 0.00 (44,861) (44,861) 0 0 GL-Budget Analysis (6/7/2022 - 2:50 PM) Page 2
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: CFD Operations Program: 5002 CFD 2011–2 Arrow StationObject Number 51340 MATERIALS – STREET SIGNS – $550 Regulatory signs, i.e., Street Name, Stop, Speed Limit, Yield, No Parking, etc. Including metal posts, buckles and brackets, nuts, bolts, screws, etc., needed in repair and to raise regulatory signs to legal specifications. 52340 STREET LIGHTING – $15,400
Cost for street lighting usage and repair.
52450 SPECIAL CONTRACT SERVICES – $8,800 Property tax consulting services. 52452 GRAFFITI ABATEMENT – $600 Services include removal of graffiti by sandblasting, painting or chemical removal. 52456 STREET SWEEPING – $250
Services include weekly motorized street sweeping service.

L-11
Supplemental Information
Equipment Replacement Fund
Analysis Funding Requirement
as of June 1, 2022
Vehicle Accessories Total Est. Current Funding
Purchase Purchase Purchase Purchase Estimated Percent Replacement Requirement Vehicle V.I.N. Date Price Price Price Service Life Depreciated Cost at 6/1/22 2004 American LaFrance Aerial Platform 91424 09/25/19 295,093 50,385 345,478 15 20% 345,000 $69,000 2004 American LaFrance Aerial Platform 91424 10/02/18 292,818 69,034 361,852 15 27% 362,000 $97,740 * 2005 Ford Crown Victoria 180126 09/08/05 20,000 6,500 26,500 7 100% 27,000 $27,000 2004 Chevy Suburban ** 301894 11/01/04 33,060 33,060 7 100% 33,000 $33,0002003 KME Rescue Squad ** B25803 08/15/02 26,000 26,000 5 100% 26,000 $26,0002003 Ford Crown Victoria 162239 12/05/02 26,835 26,835 7 100% 27,000 $27,0002000 KME Renegade (Fire Truck) ** N058096 01/18/00 41,995 41,995 15 100% 42,000 $42,000 TOTAL FIRE $862,000 $321,740
Patrol Vehicles
2019 Nissan Frontier King PU 08364 10/17/19 22,265 22,265 3 100% 22,000 $22,000 2019 Ford F-250 34596 09/11/19 33,497 2,981 36,478 3 100% 36,000 $36,0002018 Ford Explorer Int 83592 03/20/18 28,870 28,870 3 100% 29,000 $29,0002018 Ford Explorer Int 83591 03/20/18 28,870 28,870 3 100% 29,000 $29,0002018 Ford Explorer Int 83590 03/20/18 28,870 28,870 3 100% 29,000 $29,0002018 Ford Explorer Int 57929 02/12/18 29,226 29,226 3 100% 29,000 $29,0002018 Ford Explorer Int 57930 02/12/18 29,226 29,226 3 100% 29,000 $29,0002018 Ford Explorer Int 71674 02/12/18 29,226 29,226 3 100% 29,000 $29,0002017 Ford Explorer Inceptor 33454 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33455 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33452 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33453 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33456 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33457 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2015 Ford Explorer 88310 10/06/14 31,348 31,348 3 100% 31,000 $31,0002015 Ford Explorer 03202 10/06/14 31,988 31,988 3 100% 32,000 $32,0002014 Ford Explorer 75830 10/14/13 28,324 28,324 3 100% 28,000 $28,0002013 Ford Explorer 54386 11/13/12 27,285 27,285 3 100% 27,000 $27,0002013 Ford Explorer 54385 11/13/12 31,325 31,325 3 100% 31,000 $31,0002013 Ford Explorer 54384 11/13/12 31,325 31,325 3 100% 31,000 $31,0002013 Ford Taurus 167586 11/13/12 26,312 26,312 3 100% 26,000 $26,0002011 Chevrolet Caprice 561239 09/22/11 28,541 28,541 3 100% 29,000 $29,000 2011 Chevrolet Caprice 561277 09/29/11 28,541 28,541 3 100% 29,000 $29,000 2011 Ford Crown Victoria 159622 06/21/11 23,147 23,147 3 100% 23,000 $23,0002008 Ford Crown Victoria 150467 07/21/08 23,513 6,500 30,013 3 100% 30,000 $30,000

POLICE DEPARTMENTFIRE DEPARTMENT
Z:\Department Shares\Finance\Secure\City Budget\2022-23 Budget\Supplemental Info\Equip Replace Fund 22-23 M-1
Equipment Replacement Fund
Analysis Funding Requirement
as of June 1, 2022
Vehicle Accessories Total Est. Current Funding
Purchase Purchase Purchase Purchase Estimated Percent Replacement Requirement Vehicle V.I.N. Date Price Price Price Service Life Depreciated Cost at 6/1/22 Other2014 Ultra Hauler-Mobile Command Trailer 151070 07/17/15 37,286 37,286 7 100% 37,000 $37,000 2005 Ford Taurus 160391 12/22/05 23,912 1,000 24,912 3 100% 25,000 $25,000TOTAL POLICE $785,000 $785,000 -
2022 Chevrolet 2500 Dbl Cab 252725 03/31/22 45,542 45,542 5 0% 46,000 $0 2020 Chevrolet Colorado Ext Cab 179712 03/12/20 11,340 300 11,640 12 17% 12,000 $2,040 2019 Ford F250 Super Duty 34596 09/24/18 36,477 0 36,477 5 80% 36,000 $28,800 2017 Chevy Silverado 3500 227812 01/29/18 50,244 2,119 52,363 5 80% 52,000 $41,6002017 Chevy Silverado 1500 267644 10/13/17 24,831 2,941 27,772 5 100% 28,000 $28,0002016 GMC 3500 1-TON Dump Truck 405161 02/23/16 14,998 41,060 56,058 10 60% 56,000 $33,600Hydrotek T300 EE Pressure Washer 503414 12/29/15 14,998 14,998 10 70% 15,000 $10,5002015 Hydrotek Pressure Washer 00105 01/27/15 2,930 369 3,299 10 70% 3,000 $2,1002014 Altec Ford F450 Pickup Truck 82529 07/22/14 37,527 37,527 12 67% 38,000 $25,4602012 Ford F450 82169 11/13/12 90,500 90,500 12 83% 91,000 $75,5302008 GMC TC4500 Service Truck 404552 12/17/07 55,594 2,900 58,494 12 100% 58,000 $58,0002006 Chevy 2500 Crew Cab 179606 09/05/06 28,364 2,900 31,264 12 100% 31,000 $31,0002006 Chevy 2500 Ext.Cab 288173 09/05/06 26,021 2,900 28,921 12 100% 29,000 $29,0002005 Chevy 3/4 Ton 158239 12/23/04 27,527 2,900 30,427 12 100% 30,000 $30,0002005 Chevy 3/4 Ton 110063 12/23/04 27,629 2,900 30,529 12 100% 31,000 $31,0002003 Big Tex Trailer 5x10 A79475 10/06/03 3,104 3,104 12 100% 3,500 $3,5002003 Big Tex Trailer 5x10 A78957 10/06/03 3,104 3,104 12 100% 3,500 $3,5002003 Ford F-250, Stake Body A90866 02/03/03 22,701 22,701 12 100% 23,000 $23,0002003 Honda CR-V 5DR 005340 02/03/03 20,754 20,754 12 100% 21,000 $21,0002002 Ford F-250, Flatbed A13727 12/01/02 21,265 21,265 12 100% 21,000 $21,0002002 Dump Truck 545767 04/02/02 61,748 61,748 15 100% 62,000 $62,0002001 Ford F-250, Stake Bed B70930 08/01/01 24,643 24,643 12 100% 25,000 $25,0002000 Tymco Sweeper F58940 04/17/00 118,929 118,929 8 100% 119,000 $119,000 1997 GMC Asphalt Truck 519171 02/01/98 83,880 83,880 10 100% 84,000 $84,0001995 Ford 1/2 Ton A44593 10/01/95 16,300 16,300 12 100% 16,000 $16,0001993 GMC 1-T Dump Trk 514913 06/01/93 25,146 25,146 10 100% 25,000 $25,0002001 Flatbed Trailer, 12' 341025 01/02/02 4,648 4,648 10 100% 5,000 $5,000Chipper 1985 000562 10/01/85 14,622 14,622 15 100% 15,000 $15,0002002 Pressure Washer - Landa 041019 01/03/03 10,962 10,962 10 100% 11,000 $11,000

PUBLIC WORKS
Z:\Department Shares\Finance\Secure\City Budget\2022-23 Budget\Supplemental Info\Equip Replace Fund 22-23 M-2
Equipment Replacement Fund
Analysis Funding Requirement
as of June 1, 2022
Vehicle Accessories Total Est. Current Funding
Purchase Purchase Purchase Purchase Estimated Percent Replacement Requirement Vehicle V.I.N. Date Price Price Price Service Life Depreciated Cost at 6/1/22 Toro Mower w/Canopy 00465 01/02/02 36,581 36,581 7 100% 37,000 $37,000 Curb Mower 36", J. Deere 11707 01/02/02 4,864 4,864 5 100% 5,000 $5,000Case 580 M Backhoe/ Loader 389308 06/30/05 62,667 62,667 15 100% 63,000 $63,000Striper 71785 09/19/05 54,895 54,895 15 100% 55,000 $55,000Skiploader/Backhoe 223734 02/01/96 53,617 53,617 15 100% 54,000 $54,000Riding Mower, J.Deere 160792 05/01/97 18,200 18,200 7 100% 18,000 $18,000 TOTAL PUBLIC WORKS $1,222,000 $1,092,630
* 2006 Ford F250 4x2 w/ Lift (CD) B61975 12/05/05 20,000 6,500 26,500 7 100% 27,000 $27,000 * 2005 Ford Escape Hybrid (CD) B36432 11/21/05 20,000 6,500 26,500 7 100% 27,000 $27,000 2002 Chevy Truck ** (CD) 295199 03/02/02 22,717 22,717 7 100% 23,000 $23,0001999 Chevy Truck S-10 (C.D.) 138843 10/01/99 21,970 21,970 7 100% 22,000 $22,0001999 Chevy Ex-cabTruck S-10 (C.D.) 8138421 10/01/99 17,983 17,983 7 100% 18,000 $18,000TOTAL OTHER DEPARTMENTS $117,000 $117,000 TOTAL ALL DEPARTMENTS 2,772,844 210,689 2,983,533 2,986,000 2,316,370Public Works Cont.

OTHER DEPARTMENTS
Z:\Department Shares\Finance\Secure\City Budget\2022-23 Budget\Supplemental Info\Equip Replace Fund 22-23 M-3

GLOSSARY OF TERMS
The following explanations of terms are presented to aid in understanding the information contained in this budget and other financial documents issued by the City of Montclair. Most of the terms included in this glossary are taken directly from the publication Governmental Accounting, Auditing, and Financial Reporting issued by the Government Finance Officers Association; the acronym GAAFR is used to reference material so obtained.

ACCOUNTING SYSTEM. The methods and
records established to identify, assemble,
analyze, classify, record and report a
government's transactions and to maintain
accountability for the related assets and
liabilities. (Source: GAAFR)
ACCRUAL BASIS. The recording of the
financial effects on a government of transactions
and other events and circumstances that have
cash consequences for the government in the
periods in which those transactions, events and
circumstances occur, rather than only in the
periods in which cash is received or paid by the
government. (Source: GAAFR)
AGENCY FUND. A fund normally used to
account for assets held by a government as an
agent for individuals, private organizations or
other governments and/or other funds. The
agency fund also is used to report the assets
and liabilities of Internal Revenue Code, Section
457, deferred compensation plans. (Source:

GAAFR)
APPROPRIATION. Authorization obtained from
City Council to incur expenditures or expenses
for specific purposes. Appropriations are usually
made for fixed amounts and typically lapse at
the end of the budget year.

BUDGET. A plan of financial operation for a
given period of time which is comprised of
authorized expenditures (appropriations) and the
proposed means of financing them (estimated
revenues and available reserves).

CAPITAL IMPROVEMENT PROGRAM. A fiveyear plan of proposed infrastructure expenditures and the proposed resources for
financing them. The first year of the Capital
Improvement Program is included in the
preliminary budget for City Council review and
approval.

CAPITAL OUTLAY. Generally understood to
be any material expenditure for personal and
real property. In the City's budget, however,
capital outlay is used to denote expenditures for
equipment which cost at least $1,500.

CAPITAL PROJECT FUND. A fund established
to account for financial resources to be used for
the acquisition or construction of major capital
facilities. The use of a capital project fund is
especially common for major capital acquisition
or construction activities financed through
borrowing or contributions. (Source: GAAFR)
CASH BASIS. A basis of accounting under
which transactions are recognized only when
cash is received or disbursed. (Source:

GAAFR)
DEBT SERVICE FUND. A fund established to
account for the accumulation of resources for,
and the payment of, general long-term debt
principal and interest. Sometimes referred to as
a SINKING FUND. (Source: GAAFR)
M-4
DEFERRED REVENUE. Amounts for which
asset recognition criteria have been met, but for
which revenue recognition criteria have not been
met. Under the modified accrual basis of
accounting, amounts that are measurable but
not available are one example of deferred
revenue. (Source: GAAFR)
DEFICIT. The excess of expenditures over
actual revenues received during the budget
year.

ENCUMBRANCE. An unexecuted purchase
order or contract. Encumbrance accounting is
used to assure that budgeted appropriations are
not exceeded.

ENTERPRISE FUND. A fund used to account
for the operations of a governmental program
which are conducted in a manner similar to the
private sector. Primary emphasis is given to
determining net income as a basis for
establishing user changes. The City uses an
enterprise fund to account for its sewer
maintenance program.

EXPENDITURES. Decreases in net financial
resources. Expenditures include current
operation expenses requiring the present or
future use of net current assets, debt service
and capital outlays, and intergovernmental
grants, entitlements and shared revenues.
(Source: GAAFR)
EXPENSES. Outflows or other using up of
assets or incurrences of liabilities (or a
combination of both) from delivering or
producing goods, rendering services or carrying
out other activities that constitute the entity's
ongoing major or central operations. (Source:

GAAFR)
FISCAL YEAR. A twelve-month period of time
which corresponds to the budget year. The
City’s fiscal year begins July 1 and ends
June 30.

FIXED ASSETS. Tangible assets comprised of
equipment, building, improvements other than
buildings and land. The term is derived from the
"fixed" annual depreciation expense on buildings
and equipment.

FUND. A fiscal and accounting entity with a
self-balancing set of accounts organized for the
purpose of achieving specific objectives.

FUND BALANCE. The difference between
assets and liabilities.

FUND BALANCE - RESERVED. That portion
of fund balance which is either legally restricted
from expenditure or is not available for
expenditure.

GENERAL FUND. The general fund is used to
account for the resources and expenditures of
programs not required to be recorded in another
fund. Typically, the general fund represents the
primary operating fund of a governmental entity.

GENERALLY ACCEPTED ACCOUNTING
PRINCIPLES (GAAP). Uniform minimum
standards and guidelines for financial
accounting and reporting. They govern the form
and content of the financial statement of an
entity. GAAP encompass the conventions, rules
and procedures necessary to define accepted
accounting practice at a particular time. They
include not only broad guidelines of general
application, but also detailed practices and
procedures. GAAP provide a standard by which
to measure financial presentations. The primary
authoritative body on the application of GAAP to
state and local governments is the
Governmental Accounting Standards Board.
(Source: GAAFR)
INDIRECT STAFF CHARGES. Reimbursement
of administrative costs associated with services
provided to the Sewer Maintenance Fund and
the After School Program.

INFRASTRUCTURE. Generally regarded to
mean real property improvements other than
buildings, e.g., streets, sidewalk, water/sewer
lines, etc.

INTERFUND TRANSFERS. Transfers between
funds are denoted as Transfers-Ins (receiving
fund) and Transfers-Outs (distributing fund) to
inform the statement reader that the transactions
do not represent additional revenues and
expenditures to the governmental entity as a
whole.

MEASUREMENT FOCUS. The accounting
convention that determines (1) which assets and
which liabilities are included on a government's
balance sheet and where they are reported
there, and (2) whether an operating statement
presents information on the flow of financial
resources (revenues and expenditures) or
information on the flow of economic resources
(revenues and expenses). (Source: GAAFR)
M-5
MODIFIED ACCRUAL BASIS. The accrual
basis of accounting adapted to the governmental
fund-type measurement focus. Under it,
revenues and other financial resource
increments (e.g., bond issue proceeds) are
recognized when they become susceptible to
accrual, which is when they become both
"measurable" and "available to finance
expenditures of the current period." "Available"
means collectible in the current period or soon
enough thereafter to be used to pay liabilities of
the current period. Expenditures are recognized
when the fund liability is incurred except for (1)
inventories of materials and supplies that may
be considered expenditures either when
purchased or when used, and (2) prepaid
insurance and similar items that may be
considered expenditures either when paid for or
when consumed. All governmental funds,
expendable trust funds and agency funds are
accounted for using the modified accrual basis
of accounting. (Source: GAAFR)
OBJECT. A term used to denote the type of
expenditure incurred. The City's operating
budget includes three major objects of
expenditure: (1) personnel services, (2)
services and supplies and (3) capital outlay.

OPERATING BUDGET. The annual budget for
on-going program costs, including salaries and
benefits, service and supplies, and capital outlay
expenditures.

PROGRAM. Group activities, operations or
organizational units directed to attaining specific
purposes or objectives. (Source: GAAFR)
REVENUES. (1) Increases in the net current
assets of a governmental fund type from other
than expenditure refunds and residual equity
transfers. Also, general long-term debt
proceeds and operating transfers from another
fund are classified as "other financing sources"
rather than as revenues. (2) Increases in the
net total assets of a proprietary fund type from
other than expense refunds, capital contributions
and residual equity transfers. Also, operating
transfers from another fund are classified
separately from revenues. (Source: GAAFR)
SPECIAL REVENUE FUND. A fund used to
account for resources which are legally
restricted for specified purposes.

TAXES. Compulsory charges levied by a
government to finance services performed for
the common benefit. This term does not include
specific charges made against particular
persons or property for current or permanent
benefits, such as special assessments. Neither
does the term include charges for services
rendered only to those paying such charges
(e.g., sewer service charges). (Source:

GAAFR)
TRUST FUNDS. Funds used to account for
assets held by a government in a trustee
capacity for individuals, private organizations,
other governments and/or other funds. (Source:

GAAFR). The City uses trust funds to earmark
resources for specific purposes including
funding vehicle depreciation costs and
maintaining the City's infrastructure.

M-6

ACRONYMS
ADA
AED
ALS
APA
AQMD
ASA
ASCAP
ASCE
ASES
ASP
BMI
BOSS
CAC

CAD/RMS
CALBO
CALED

CALNENA
Cal OES

CALPELRA
CAPE
CASQA

CAUTION
CCAI
CCUG
CDBG
CESA
CESSWI
CEQA
CEU
CFCA
CFD
CFED
CICCS
CIP
CLEARS
CLETS
CMS4S
CMTA
CNG
CNOA
The following acronyms are presented to assist in understanding the information contained in this budget:

American Society on Aging
California Association of Property and Evidence
California Narcotic Officers' Association
Back Office Systems Software
California Office of Emergency Services
Community Action Committee
California Stormwater Quality Association
Certified Erosion, Sediment, and Storm Water Inspector
Certified Municipal Separate Storm Sewer System Specialist California Conference of Arson Investigators
California Environmental Quality Act
California Law Enforcement Association of Records Supervisors California Law Enforcement Telecommunication System
California Emergency Services Association
Continuing Education Units
Compressed Natural Gas
California Municipal Treasurers' Association
American Society of Civil Engineers
Advanced Life Support
American Planning Association
Air Quality Management District
Americans with Disabilities Act
Automatic External Defibrillator
Community Development Block Grant
Citizens Against Unwanted Trash in our Neighborhoods
Community Facilities District
After School Education and Safety
American Society of Composers, Authors and Publishers
California Building Officials
California Association for Local Economic Development
Broadcast Music, Inc.

California Law Enforcement Telecommunication System Users Group California Public Employers Labor Relations Association California Fire Chiefs Association
Computer Aided Dispatch/Records Management System
After-School Program
California Chapter of the National Emergency Number Association California Fire Education and Disaster
California Incident Command Certification System
Capital Improvement Plan
M-7

ACRONYMS
COBRA

CONFIRE
COP
CPCA
CPOA
CPR
CPRS
CPT
CRRA
CSMFO
CUPA
CWEA
DAAS
DOJ
DOT
EAP
EDU
EMS
EMT
EOC
EPA
ESRI
EVOC
FEMA
FLSA
FMLA
FTO
GAAFR
GAAP
GASB 34
GASB 45
GASB 68
GFOA
GIS
HIPAA
HPMS
IAAI
IAPE
ICEMA
ICSC
IDDE
IEUA
IFSTA
International Association of Property and Evidence
Government Finance Officers Association
Governmental Accounting, Auditing, and Financial Reporting Generally Accepted Accounting Principles
Department of Justice
Inland Empire Utility Agency
Community Oriented Policing
Governmental Accounting Standards Board Statement No. 34 Governmental Accounting Standards Board Statement No. 68 Governmental Accounting Standards Board Statement No. 45 California Resource Recovery Association
Consolidated Omnibus Budget Reconciliation Act
Fair Labor Standards Act
Health Insurance Portability and Accountability Act
Continuing Professional Training
Department of Aging and Adult Services
Emergency Medical Services
Equivalent Dwelling Unit
Department of Transportation
California Water Environment Association
Certified Unified Program Agency
Inland Counties Emergency Medical Agency
International Association of Arson Investigators
California Society of Municipal Finance Officers
International Council for Shopping Centers
Illicit Discharge Detection Elimination
International Fire Service Training Association
California Police Chiefs Association
Consolidated Fire Agencies of the East Valley
California Parks and Recreation Society
California Peace Officers Association
Environmental Systems Research Institute
Family and Medical Leave Act
Employee Assistance Services
Highway Performance Monitoring System
Geographic Information Systems
Emergency Vehicle Operations Course
Environmental Protection Agency
Emergency Medical Technician
Field Training Officer
Emergency Operations Center
Federal Emergency Management Agency
Cardiopulmonary Resuscitation
M-8

ACRONYMS
IRNET
IVHS
JPA
LAFCO
LAN
LCC
LED
LPR
MAIT
MAP
MDC
MFRC
NGOs
MHC
MS4
MSA
MOU
MPLC
MVWD
NASSCO
NFPA
NIMS
NNA
NPDES
OACC
OES
OMSD
OPEB
OSHA
P3S
PAPA
PARMA
PEG
PEPRA
PERS
PIT
POST
PSAP
QA/AI
QISP
SAMS
SBCTA
SCAP
Senior Assistance Management System
League of California Cities
Montclair After School Program
National Notary Association
Inland Regional Narcotics Enforcement Team
Multidisciplinary Accident Investigation Teams
Nongovernmental Organizations
Joint Powers Authority
Mobile Data Computer
Light Emitting Diode
Public Educational and Governmental Access Channels
Inland Valley Humane Society
San Bernardino County Transportation Authority
Qualified Industrial Storm Water Practioner
Maintenance Superintendents Association
Pretreatment Pollution Prevention Stormwater
Public Employee Pension Reform Act of 2013
Local Area Network
National Fire Protection Association
Memorandum of Understanding
Other Post-Employment Benefits
National Association of Sewer Service Companies
License Plate Recognition
Monte Vista Water District
National Incident Management System
Operational Area Coordinating Council
Ontario-Montclair School District
Motion Picture Licensing Corporation
Public Agency Risk Managers Association
National Pollutant Discharge Elimination System
Southern California Association of Publicly (SCAP) Owned Treatment Works Quality Assurance/Quality Improvement
Montclair Family Resource Center
Montclair Housing Corporation
Municipal Separate Storm Sewer Systems
Local Agency Formation Commission
Pursuit Intervention Technique
Primary Safety Answering Point
Police Officer Standards and Training
Public Employees Retirement System
Pesticide Applicators Professional Association
Occupational Safety and Health Act
Office of Emergency Services
M-9

ACRONYMS
SCAQMD
SCBA
SCMAF
SEMS
SESAC
SRDA
SSMP
SSOWDR
SWAT
SWCRB
TBA
TMDL
TSS
US&R
USA
WAN
WCSG
WDR
WQMP
Special Weapons and Tactics
To Be Announced
State Water Resource Control Board
Southern California Municipal Athletic Federation
Successor Agency to the City of Montclair Redevelopment Agency Society of European Stage Authors and Composers
South Coast Air Quality Management District
Self-contained Breathing Apparatus
Sanitary Sewer Overflow Waste Discharge Requirements
Standard Emergency Management System
Water Quality Management Plans
Total Maximum Daily Load
Total Suspended Solids
Urban Search and Rescue
Underground Service Alert
West Covina Service Group
Waste Discharge Requirements
Wide Area Network
Sewer System Management Plan
M-10

Montclair City CouncilJune 22, 2022

Montclair City Council
June 22, 2022