Montclair City Council
June 22, 2023

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4427 Communications Object Number 52450 SPECIAL CONTRACT SERVICES – $8,580 Contract with Language Line Services, Inc. for foreign language translation, $6,500 (SB 509 Fund) Contract with Corelogic Solutions, LLC for GIS mapping data access for use in CAD/RMS and Next Generation 9-1-1 services, $2,080 52690 SMALL EQUIPMENT – $3,770 (Only $1,770 approved in City Manager’s Budget) Refrigerator, $2,000 (Not approved in City Manager’s Budget) Replacement of worn communications console headsets, $400 Wireless and wired headset adaptors, $460 Wireless adaptor base, $425 In–line mute switches, $85 Disinfectant wipes, $400 E - 78
PROGRAM BUDGET SUMMARY – 1
Program Number 4428
Department Division Program
Police Support Services Volunteer Services
Program Description
This program is responsible for providing support services to the Department through Reserve Officers, Police Volunteers, and Chaplains. Personnel in this program conduct police services during high school sporting events and public events at City facilities as well as conduct special traffic enforcement, including holiday traffic control.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 52,418 52,418 52,418
Services and Supplies 9,500 16,150 16,150
Capital Outlay 0 0 0
Total 61,918 68,568 68,568
Personnel Authorized 11.00 (PT) 11.00 (PT) 11.00 (PT)
Source of Funds
General Fund 61,918 68,568 68,568
Total 61,918 68,568 68,568
E - 79
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Part-Time
Reserve Officer 11.00 11.00 11.00 26,400 26,400
Part Time 11.00 11.00 11.00 26,400 26,400
Additional Pay 24,000 24,000
Total Salaries & Wages 50,400 50,400
Benefit Costs 2,018 2,018
TOTAL 52,418 52,418

DETAIL OF SALARIES AND WAGES
Department: Police Program: 4428 Volunteer Services

POSITION QUOTA APPROPRIATIONS
E - 80
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police Support Services 4428 Volunteer Services
Work Program

1. Maintain and coordinate a Reserve Officer Program.

2. Maintain and coordinate a Chaplain Program.

3. Conduct police services during high school sporting events and public events at City facilities.

4. Conduct special traffic enforcement, including holiday traffic control.

Units of Measure

1. Ensure minimum service of 25 hours per month is worked by each Reserve Officer.

2. Ensure service of 20 hours per month is donated by each Chaplain.

3. Conduct police services and special traffic enforcement for approximately 100 events annually.

Personnel Services – $52,418
Salary requests are for: Reserve Officer (11.00/part–time) – $26,400; and Police Chaplains. Cost allocations are as follows: part–time salaries – $26,400; additional pay – $24,000; benefit costs – $2,018.

Services and Supplies – $16,150
Funding requested is for: vocational training – $11,150; miscellaneous expenditures – $5,000.

Capital Outlay
No funding requested.

E - 81
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 4:24PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4428 Volunteer Services
E10 Personnel Services
28,112 20,300 26,400.00 0.00 42020-400-00000Part Time Wages 0.00 26,400.00 26,400.00 0.00 0.00 15,229 20,409 24,000.00 0.00 44220-400-00000Spec. Police & Fire Services 0.00 24,000.00 24,000.00 0.00 0.00 601 590 382.00 0.00 45330-400-00000Medicare 0.00 382.00 382.00 0.00 0.00 2,571 2,524 1,636.00 0.00 45340-400-00000Social Security 0.00 1,636.00 1,636.00 0.00 0.00 46,513 43,823 52,418 0 Personnel Services Totals: 0.00 52,418 52,418 0 0 E20 Services & Supplies
0 5,165 5,500.00 0.00 52540-400-00000Vocational Training 0.00 11,150.00 11,150.00 0.00 0.00 453 0 4,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 5,000.00 5,000.00 0.00 0.00 453 5,165 9,500 0 Services & Supplies Totals: 0.00 16,150 16,150 0 0 46,965 48,988 61,918 0 EXPENDITURES TOTALS: 0.00 68,568 68,568 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
46,965 48,988 61,918 0 DEPT EXPENSES 0.00 68,568 68,568 0 0 (46,965) (48,988) (61,918) 0 Volunteer Services Totals: 0.00 (68,568) (68,568) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
46,965 48,988 61,918 0 FUND EXPENSES 0.00 68,568 68,568 0 0 (46,965) (48,988) (61,918) 0 General Fund Totals: 0.00 (68,568) (68,568) 0 0 GL-Budget Analysis (6/1/2023 - 4:24 PM) Page 1
E - 82
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
46,965 48,988 61,918 0 REPORT EXPENSES 0.00 68,568 68,568 0 0 (46,965) (48,988) (61,918) 0 REPORT TOTALS: 0.00 (68,568) (68,568) 0 0 GL-Budget Analysis (6/1/2023 - 4:24 PM) Page 2
E - 83
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Police Program: 4428 Volunteer Services Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Reserve Officers (4) Reserve Officer Training Conference South Lake August 2023 $6,000 to satisfy POST mandated training Tahoe, CA requirement 52540 Police Chaplains (3) Law Enforcement Chaplain Advanced Sacramento, CA March 2024 $5,150 Academy POST certified course
(40 hours)
Total: $11,150
E - 84

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4428 Volunteer Services Object Number 52540 VOCATIONAL TRAINING – $11,150 Attendance at vocational training classes for Reserve Police Officers and Police Chaplains – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule B – Vocational Training." 52990 MISCELLANEOUS EXPENDITURES – $5,000
Award presentation items and refreshments for Reserve/Volunteer Appreciation Luncheon, $3,000 Materials and refreshments for meetings and workshops for the Chaplain Program, $2,000 E - 85
PROGRAM BUDGET SUMMARY – 1
Program Number 4429
Department Division Program
Police Emergency Preparedness
Program Description
Coordinate the City response to major emergencies through adequate preplanning, training, and simulations by all departments and personnel. Educate the general public and business population in emergency preparedness and self-help principles.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 89,942 99,663 99,663
Services and Supplies 5,295 5,365 3,800
Capital Outlay 38,429 0 0
Total 133,666 105,028 103,463
Personnel Authorized 0.50 (FT) 0.50 (FT) 0.50 (FT)
Source of Funds
General Fund 95,237 105,028 103,463
Safety Department Grants 38,429 0 0
Total 133,666 105,028 103,463
E - 86
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Sergeant 0.50 0.50 0.50 65,651 65,651
Full Time 0.50 0.50 0.50 65,651 65,651
Additional Pay 1,393 1,393
Overtime 3,000 3,000
Benefit Costs 13,765 13,765
PERS Benefit Costs 15,854 15,854
Total Benefit Costs 29,619 29,619
TOTAL 99,663 99,663

DETAIL OF SALARIES AND WAGES
Department: Police Program: 4429 Emergency Preparedness

POSITION QUOTA APPROPRIATIONS
E - 87
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police 4429 Emergency Preparedness
Work Program

1. Integration of the State and Federal guidelines regarding preparation for, mitigation against, response to, and recovery from a disaster.

2. Coordinate the citywide effort to maintain the multihazard Emergency Operations Plan and Mitigation Plan.

3. Continue the education of all City employees about their respective roles in the four phases of emergency management by conducting comprehensive trainings and exercises.

4. Maintain compliance with the National Incident Management System (NIMS) and the Standard Emergency Management System (SEMS).

5. Maintain the Emergency Operations Center (EOC) in such a way as to enhance the effective and efficient management of disasters.

6. Manage emergency preparedness grant programs; support emergency communication systems and equipment; and promote public awareness regarding disaster preparedness.

Units of Measure

1. Maintain relationships with the San Bernardino County Office of Emergency Services, California Office of Emergency Services (Cal OES), Federal Emergency Management Agency (FEMA), and nongovernmental organizations (NGOs) through all common forums.

2. Review and update the Emergency Operations Plan and Hazard Mitigation Plan.

3. Evaluation of emergency management trainings, exercises, and public outreach events.

4. Monitor EOC design to ensure that it meets the needs of the City.

5. Participate on the San Bernardino County Operational Area Coordinating Council (OACC).

6. Complete grant performance reports and reimbursement requests.

Personnel Services – $99,663
Salary requests are for: Sergeant (0.50) – $65,651. Cost allocations are as follows: full–time salaries – $65,651; additional pay – $1,393; overtime – $3,000; benefit costs – $29,619.

Services and Supplies – $5,365
Funding requested is for: program supplies – $1,800; miscellaneous expenditures – $3,565.

Capital Outlay
No funding requested.

E - 88
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 4:28PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4429 Emergency Preparedness
E10 Personnel Services
55,685 29,111 61,740.00 0.00 41010-400-00000Regular Earnings 0.00 65,651.00 65,651.00 0.00 0.00 184 82 0.00 0.00 43010-400-00000Overtime 0.00 3,000.00 3,000.00 0.00 0.00 0 0 3,087.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 3,283.00 3,283.00 0.00 0.00 545 0 868.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,396.00 1,396.00 0.00 0.00 0 0 0.00 0.00 44230-400-00000Educational Incentive 0.00 73.00 73.00 0.00 0.00 0 0 1,500.00 0.00 44240-400-00000POST Certificate Pay 0.00 1,050.00 1,050.00 0.00 0.00 0 0 270.00 0.00 44370-400-00000Uniform Maintenance 0.00 270.00 270.00 0.00 0.00 0 0 6,600.00 0.00 45220-400-00000Benefit Plan 0.00 7,800.00 7,800.00 0.00 0.00 7,059 1,977 14,663.00 0.00 45250-400-00000P.E.R.S. 0.00 15,854.00 15,854.00 0.00 0.00 185 49 240.00 0.00 45270-400-00000LTD Insurance 0.00 251.00 251.00 0.00 0.00 86 23 79.00 0.00 45290-400-00000Life Insurance 0.00 83.00 83.00 0.00 0.00 0 0 895.00 0.00 45330-400-00000Medicare 0.00 952.00 952.00 0.00 0.00 63,744 31,242 89,942 0 Personnel Services Totals: 0.00 99,663 99,663 0 0 E20 Services & Supplies
1,000 2,320 1,800.00 0.00 51130-400-00000Program Supplies 0.00 1,800.00 1,800.00 0.00 0.00 494 494 3,495.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,565.00 2,000.00 0.00 0.00 1,494 2,814 5,295 0 Services & Supplies Totals: 0.00 5,365 3,800 0 0 65,238 34,055 95,237 0 EXPENDITURES TOTALS: 0.00 105,028 103,463 0 0 GL-Budget Analysis (6/1/2023 - 4:28 PM) Page 1
E - 89
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
65,238 34,055 95,237 0 DEPT EXPENSES 0.00 105,028 103,463 0 0 (65,238) (34,055) (95,237) 0 Emergency Preparedness Totals: 0.00 (105,028) (103,463) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
65,238 34,055 95,237 0 FUND EXPENSES 0.00 105,028 103,463 0 0 (65,238) (34,055) (95,237) 0 General Fund Totals: 0.00 (105,028) (103,463) 0 0 1154 Bureau of Justice Assistance
4429 Emergency Preparedness
E20 Services & Supplies
13,020 13,020 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 17,254 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 30,274 13,020 0 0 Services & Supplies Totals: 0.00 0 0 0 0 30,274 13,020 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
30,274 13,020 0 0 DEPT EXPENSES 0.00 0 0 0 0
(30,274) (13,020) 0 0 Emergency Preparedness Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
30,274 13,020 0 0 FUND EXPENSES 0.00 0 0 0 0
(30,274) (13,020) 0 0 Bureau of Justice Assistance Totals: 0.00 0 0 0 0 1163 Safety/PW Dept Grants
4429 Emergency Preparedness
E30 Capital Outlay
0 0 38,429.00 0.00 62010-400-16519Office Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 4:28 PM) Page 2
E - 90
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 38,429 0 Capital Outlay Totals: 0.00 0 0 0 0
0 0 38,429 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 38,429 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (38,429) 0 Emergency Preparedness Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 38,429 0 FUND EXPENSES 0.00 0 0 0 0
0 0 (38,429) 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
95,512 47,075 133,666 0 REPORT EXPENSES 0.00 105,028 103,463 0 0 (95,512) (47,075) (133,666) 0 REPORT TOTALS: 0.00 (105,028) (103,463) 0 0 GL-Budget Analysis (6/1/2023 - 4:28 PM) Page 3
E - 91

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4429 Emergency Preparedness Object Number 51130 PROGRAM SUPPLIES – $1,800 Emergency food to replenish expiring food for EOC responders during emergency situations when other food sources are unavailable, $1,500
EOC supplies, enhancements, and updates, $300 52990 MISCELLANEOUS EXPENDITURES – $3,565 (Only $2,000 approved in City Manager’s Budget) Satellite phone subscription (This satellite phone was issued to the Montclair EOC by the San Bernardino County Office of Emergency Services as part of a Homeland Security Grant. The phone is restricted for limited use during emergency situations. Four other satellite phones would be activated during emergency situations.), $570 Public education materials, props, and advertisements, $300 Other miscellaneous expenditures for the Emergency Preparedness Program, $150 CPR training and supplies for 30 City employees, $100 Emergency preparedness go-bag supplies, $300 Emergency Operations Plan Manual printing costs (15 copies @ $143 each), $2,145 E - 92
Fire Department

DEPARTMENT BUDGET SUMMARY
Department
Fire
Overview
Provides fire and emergency medical services and protects the general public through a coordinated commitment to education, prevention, planning, enforcement, and training. Organizes and directs the resources necessary to eliminate or mitigate hazards and dangers when they occur.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 4,097,390 4,795,593 4,815,622
Services and Supplies 738,592 818,369 729,745
Capital Outlay 994,514 252,319 196,319
Total 5,830,496 5,866,281 5,741,686
Personnel Authorized 24.50 (FT) 24.50 (FT) 28.00 (FT)

1.00 (PTB) 1.00 (PTB) 1.00 (PTB

1.00 (PT) 1.00 (PT) 0.00 (PT)
Department Distribution
Administration 490,507 541,063 665,834
Emergency Services 5,101,812 5,135,073 4,898,131
Personnel Development 36,392 50,191 45,107
Buildings and Grounds 50,330 44,300 44,300
Emergency Medical Services 151,455 95,654 88,314
Total 5,830,496 5,866,281 5,741,686
Source of Funds
General Fund 4,697,452 5,390,401 5,190,901
SB 509 Public Safety Fund 236,459 248,545 386,790
EMS - Paramedic Fund 58,515 57,335 49,995
Equipment Replacement Fund 838,070 170,000 114,000
Total 5,830,496 5,866,281 5,741,686
F-1
PAGE 1 OF 2
DEPARTMENT: FIRE DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate Salary Employee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Fire Chief David Pohl A 12.0 15,167 182,004 182,004Assistant Fire Chief Vacant A 12.0 13,795 165,540 165,540Fire Battalion Chief Ryon Dierck D 09/28/22 2.9 12,818 9.1 13,459 159,649 159,649 Thomas Dowser D 07/06/22 0.2 12,818 11.8 13,459 161,380 161,380 Thomas Nicoll C 09/27/22 2.9 12,208 9.1 12,808 151,956 151,956Fire Captain Stanley Boehm D 08/17/22 1.6 9,587 10.4 10,066 124,827 124,827 Brian Brambila E 12.0 10,066 125,624 125,624
Ian Duewell C 11/08/22 4.3 9,130 7.7 9,587 117,602 117,602 Benjamin Garcia E 12.0 10,066 125,624 125,624 Michael Matheson E 12.0 10,066 125,624 125,624
Dominic Mistretta B 10/25/22 3.9 8,695 8.1 9,130 112,179 112,179 Fire Engineer
Zachary Granzow E 12.0 8,260 103,085 103,085 Derek Plant E 12.0 8,260 103,085 103,085 Michael Sanchez D 02/28/23 8.0 7,867 4.0 8,260 99,815 99,815 Anthony Vasquez A 02/28/22 8.0 6,796 4.0 7,135 86,224 86,224 Orestes Vidal E 12.0 8,260 103,085 103,085 Vacant A 12.0 6,796 84,814 84,814

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
Includes % Increase (if any)
F-2
PAGE 2 OF 2
DEPARTMENT: FIRE DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate Salary Employee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
Includes % Increase (if any)
Firefighter/Paramedic Kyle Bumanlag A 10/11/21 3.4 6,534 8.6 6,861 84,469 84,469 Jared Gross C 06/07/23 11.4 7,204 0.6 7,564 90,131 90,131 Israel Jaquez A 07/05/21 0.2 6,534 11.8 6,861 85,558 85,558 Joseph Metzo C 09/14/22 2.5 7,204 9.5 7,564 93,463 93,463 Joseph O'Neil A 09/26/22 2.9 6,534 9.1 6,861 84,639 84,639 Leonardo Perez Jr A 09/26/22 2.9 6,534 9.1 6,861 84,639 84,639 Vacant A 12.0 6,534 81,544 81,544 Vacant A 12.0 6,534 81,544 81,544 Vacant A 12.0 6,534 81,544 81,544 Vacant A 12.0 6,534 81,544 81,544Receptionist/Office Specialist Amanda Romano B 4/11/22 9.5 3,524 2.5 3,701 44,013 44,013Administration to other Departments/Entities Fire Services (CFD - Paseos) -13,807 -13,807 Fire Services (CFD - Arrow Station) -3,650 -3,650 Public Safety Admin (CFD - Paseos) -4,537 -4,537 Public Safety Admin (CFD - Arrow Station) -2,269 -2,269Part Time Benefitted:Administrative Technician Nancy Jennings (38 hrs week) E 12.0 28.55 hr. 58,107 58,107 (FT) 3,000,942 3,000,942
Salary Requirements: (PTB) 58,107 58,107
TOTAL 3,059,049 3,059,049
F-3
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Fire Chief 0.50 0.50 1.00 116,778 182,004
Assistant Fire Chief 1.00 1.00 1.00 163,760 165,540
Fire Battalion Chief 3.00 3.00 3.00 414,583 472,985
Fire Captain 6.00 6.00 6.00 731,480 731,480
Fire Engineer 6.00 6.00 6.00 580,108 580,108
Firefighter 8.00 8.00 10.00 685,987 849,075
Receptionist/Office Specialist 0.00 0.00 1.00 0 44,013
Admin other Depts - CFDs -17,457 -17,457
Admin other Depts - CFDs -6,806 -6,806
Part-Time Benefitted
Administrative Technician 1.00 1.00 1.00 58,107 58,107
Part-Time
Receptionist/Office Specialist 1.00 1.00 0.00 35,207 0
Full Time 24.50 24.50 28.00 2,692,696 3,025,205
Admin other Departments -24,263 -24,263
Total FT Positions/Salaries 2,668,433 3,000,942
Part Time Benefitted 1.00 1.00 1.00 58,107 58,107
Part Time 1.00 1.00 0.00 35,207 0
Additional Pay 67,098 67,098
Overtime 900,000 500,000
Total Salaries & Wages 3,728,845 3,626,147
Benefit Costs 465,257 521,793
PERS Benefit Costs 601,491 667,682
Total Benefit Costs 1,066,748 1,189,475
TOTAL 4,795,593 4,815,622

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Fire Program: Department Summary
F-4
PROGRAM BUDGET SUMMARY – 1
Program Number 4531
Department Division Program
Fire Administration
Program Description
Set direction and provide leadership for the successful implementation of policy and procedures necessary for the effective performance of Fire Department activities.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 476,338 522,410 649,621
Services and Supplies 14,169 18,653 16,213
Capital Outlay 0 0 0
Total 490,507 541,063 665,834
Personnel Authorized 1.50 (FT) 1.50 (FT) 3.00 (FT)

1.00 (PTB) 1.00 (PTB) 1.00 (PTB)

1.00 (PT) 1.00 (PT) 0.00 (PT)
Source of Funds
General Fund 490,507 541,063 665,834
Total 490,507 541,063 665,834

F-5
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Fire Chief 0.50 0.50 1.00 116,778 182,004
Assistant Fire Chief 1.00 1.00 1.00 163,760 165,540
Receptionist/Office Specialist 0.00 0.00 1.00 0 44,013
Admin other Depts - CFDs -6,806 -6,806
Part-Time Benefitted
Administrative Technician 1.00 1.00 1.00 58,107 58,107
Part-Time
Receptionist/Office Specialist 1.00 1.00 0.00 35,207 0
Full Time 1.50 1.50 3.00 280,538 391,557
Admin other Departments -6,806 -6,806
Total FT Positions/Salaries 273,732 384,751
Part Time Benefitted 1.00 1.00 1.00 58,107 58,107
Part Time 1.00 1.00 0.00 35,207 0
Overtime 00
Total Salaries & Wages 367,046 442,858
Benefit Costs 77,235 101,934
PERS Benefit Costs 78,129 104,829
Total Benefit Costs 155,364 206,763
TOTAL 522,410 649,621

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Fire Program: 4531 Administration
F-6
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4531 Administration
Work Program

1. Provide direction and leadership to allow for the attainment of individual program goals.

2. Provide liaison between the Fire Department and other City departments.

3. Provide liaison between the Montclair Fire Department and other private and public entities.

Units of Measure

1. The successful completion of individual program goals.

2. An increase in productivity within current staffing levels.

3. Establish and maintain productive working relationships with other City departments as well as public and private entities.

Personnel Services – $522,410
Salary requests are for: Executive Director of Public Safety (0.50) – $116,778; Deputy Fire Chief (1.00) – $163,760; Administrative Technician (1.00/part–time benefitted) – $58,107; Receptionist/Office Specialist (1.00/part-time) – $35,207. Cost allocations are as follows: full–time salaries – $280,538; part–time benefitted salaries – $58,107; part-time salaries – $35,207; admin other departments – <$6,806>; benefit costs – $155,364.

Services and Supplies – $18,653
Funding requested is for: dues and memberships – $1,140; travel and meetings – $5,550; special contract services – $1,000; cellular phone expense – $6,463; miscellaneous expenditures – $4,500.

Capital Outlay
No funding requested.

F-7
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 8:21AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4531 Administration
E10 Personnel Services
245,126 269,025 259,756.00 0.00 41010-400-00000Regular Earnings 0.00 280,538.00 391,557.00 0.00 0.00 (5,625) (5,625) -6,187.00 0.00 41017-400-00000CFD Admin Reimbursement 0.00 -6,806.00 -6,806.00 0.00 0.00 22,579 4,221 37,149.00 0.00 42020-400-00000Part Time Wages 0.00 35,207.00 0.00 0.00 0.00 45,328 44,983 49,238.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 58,107.00 58,107.00 0.00 0.00 315 7,041 0.00 0.00 43010-400-00000Overtime 0.00 0.00 0.00 0.00 0.00 6,266 0 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 5,969 5,818 5,432.00 0.00 44190-400-00000Sick Leave Redemption 0.00 6,093.00 3,398.00 0.00 0.00 0 0 41,400.00 0.00 45220-400-00000Benefit Plan 0.00 43,800.00 69,600.00 0.00 0.00 9,105 11,106 11,503.00 0.00 45240-400-00000Deferred Compensation 0.00 12,389.00 13,902.00 0.00 0.00 51,578 62,528 64,355.00 0.00 45250-400-00000P.E.R.S. 0.00 78,129.00 104,829.00 0.00 0.00 991 1,279 1,300.00 0.00 45270-400-00000LTD Insurance 0.00 1,493.00 1,983.00 0.00 0.00 1,524 1,911 2,016.00 0.00 45290-400-00000Life Insurance 0.00 2,252.00 2,928.00 0.00 0.00 4,740 4,844 5,020.00 0.00 45330-400-00000Medicare 0.00 5,422.00 6,520.00 0.00 0.00 2,810 3,222 5,356.00 0.00 45340-400-00000Social Security 0.00 5,786.00 3,603.00 0.00 0.00 390,707 410,351 476,338 0 Personnel Services Totals: 0.00 522,410 649,621 0 0 E20 Services & Supplies
235 165 1,075.00 0.00 52120-400-00000Dues & Memberships 0.00 1,140.00 750.00 0.00 0.00 0 1,069 4,325.00 0.00 52130-400-00000Travel & Meetings 0.00 5,550.00 4,000.00 0.00 0.00 0 534 1,000.00 0.00 52450-400-00000Special Contract Services 0.00 1,000.00 500.00 0.00 0.00 3,083 4,087 5,769.00 0.00 52850-400-00000Cellular Phone Expense 0.00 6,463.00 6,463.00 0.00 0.00 471 3,585 2,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 4,500.00 4,500.00 0.00 0.00 3,789 9,439 14,169 0 Services & Supplies Totals: 0.00 18,653 16,213 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 1
F-8
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
394,496 419,790 490,507 0 EXPENDITURES TOTALS: 0.00 541,063 665,834 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
394,496 419,790 490,507 0 DEPT EXPENSES 0.00 541,063 665,834 0 0 (394,496) (419,790) (490,507) 0 Administration Totals: 0.00 (541,063) (665,834) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
394,496 419,790 490,507 0 FUND EXPENSES 0.00 541,063 665,834 0 0 (394,496) (419,790) (490,507) 0 General Fund Totals: 0.00 (541,063) (665,834) 0 0 1143 SB 509 Public Safety Fund
4531 Administration
E20 Services & Supplies
0 7,482 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 0 7,482 0 0 Services & Supplies Totals: 0.00 0 0 0 0
0 7,482 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 7,482 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 (7,482) 0 0 Administration Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 7,482 0 0 FUND EXPENSES 0.00 0 0 0 0
0 (7,482) 0 0 SB 509 Public Safety Fund Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 2
F-9
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
394,496 427,272 490,507 0 REPORT EXPENSES 0.00 541,063 665,834 0 0 (394,496) (427,272) (490,507) 0 REPORT TOTALS: 0.00 (541,063) (665,834) 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 3
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WORKSHEET - JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL AND MEETINGS
Department: Fire Program: 4531 Administration
Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Battalion Chief San Bernardino County Training San Bernardino County Monthly $200 Officers Association 52130 Deputy Fire Chief San Bernardino County Fire Chiefs San Bernardino County Monthly $200 Association 52130 Deputy Fire Chief West End Fire Chiefs Meetings Local Monthly $200 52130 Deputy Fire Chief California Fire Chiefs Association Southern California Quarterly $200 52130 Deputy Fire Chief Chamber of Commerce Installation Local June 2024 $200 of Officers
52130 Battalion Chief San Bernardino County Operations Local Monthly $200 Officers Association
52130 Deputy Fire Chief Chamber of Commerce Breakfast Local Monthly $150 52130 Fire Department Employees (4) Chamber of Commerce Police Local May 2024 $200 Recognition Luncheon
52130 Fire Department Employees (2) California Fire Education and Disaster Palm Springs, CA May 2024 $4,000 Conference West & Expo (CFED)
Total: $5,550
(Only $4,000 approved in City Manager’s Budget)
F-11

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4531 Administration Object Number 52120 DUES AND MEMBERSHIPS – $1,140 (Only $750 approved in City Manager’s Budget) Funds for memberships in state, county, and local associations. California Emergency Services Association (CESA) $100 California Fire Chiefs Association $400 National Fire Protection Association (NFPA) $200 San Bernardino County EMS Officers Association $ 90 San Bernardino County Fire Chiefs Association $125 San Bernardino County HazMat Responders Association $ 75 San Bernardino County Training Officers Association $ 75 West End Quality Improvement Committee $ 75
52130 TRAVEL AND MEETINGS – $5,550 (Only $4,000 approved in City Manager’s Budget) Attendance at conferences and meetings – for details see "Worksheets – Justification of Conference and In–Service Training Request Schedule A – Travel and Meetings."
52450 SPECIAL CONTRACT SERVICES – $1,000 (Only $500 approved in City Manager’s Budget) Transcription services and other related expenses for administrative investigations. 52850 CELLULAR PHONE EXPENSE – $6,463
Funds for cellular telephones and smart phones: Command Vehicle 1715 $ 6 Battalion Chief Dierck $575 iPad Laptop 1 $460 Medic Engine 151 $505 Deputy Fire Chief Pohl $205 iPad Laptop 2 $460 Medic Engine 152 $505 Battalion Chief Nicoll $415 EPCR Laptop 3 $470 Medic Squad 151 $ 6 Battalion Chief Dowser $470 EPCR Laptop 4 $470 OES 331 $335 Amanda Media $820 Fire Department $285
Engine 151A $ 6 Nancy Media $470
52990 MISCELLANEOUS EXPENDITURES – $4,500
Fire Department Open House, $1,500 Promotional items, $1,000 Other miscellaneous expenditures not provided for elsewhere in this budget, $2,000 F-12
PROGRAM BUDGET SUMMARY – 1
Program Number 4533
Department Division Program
Fire Emergency Services
Program Description
Provide adequate and trained response personnel to manage and reduce the adverse impact of emergency situations that threaten human life and property.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 3,621,052 4,273,183 4,166,001
Services and Supplies 582,854 672,890 599,130
Capital Outlay 897,906 189,000 133,000
Total 5,101,812 5,135,073 4,898,131
Personnel Authorized 23.00 (FT) 23.00 (FT) 25.00 (FT)
Source of Funds
General Fund 4,027,283 4,716,528 4,397,341
SB 509 Public Safety Fund 236,459 248,545 386,790
Equipment Replacement Fund 838,070 170,000 114,000
Total 5,101,812 5,135,073 4,898,131
F-13
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Fire Battalion Chief 3.00 3.00 3.00 414,583 472,985
Fire Captain 6.00 6.00 6.00 731,480 731,480
Fire Engineer 6.00 6.00 6.00 580,108 580,108
Firefighter 8.00 8.00 10.00 685,987 849,075
Admin other Depts - CFDs -17,457 -17,457
668,530 831,618
Full Time 23.00 23.00 25.00 2,412,158 2,633,648
Admin other Departments -17,457 -17,457
Total FT Positions/Salaries 2,394,701 2,616,191
Additional Pay 67,098 67,098
Overtime 900,000 500,000
Total Salaries & Wages 3,361,799 3,183,289
Benefit Costs 388,022 419,859
PERS Benefit Costs 523,362 562,853
Total Benefit Costs 911,384 982,712
TOTAL 4,273,183 4,166,001

DETAIL OF SALARIES AND WAGES
Department: Fire Program: 4533 Emergency Services

POSITION QUOTA APPROPRIATIONS
F-14
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4533 Emergency Services
Work Program

1. Respond to calls for emergencies for fires, medical emergencies, traffic collisions, hazardous materials incidents, and other various calls for public assistance.

2. Maintain an eight–minute response time for the first arriving Fire/EMS unit within the first–in district for 90 percent of incidents.

3. Maintain level of certification in Emergency Medical Technician, Hazardous Materials First Responder, and other areas of expertise.

Units of Measure
Estimate
2021 2022 2023
Total number of calls for service 4,667 4,800 5,096
Arrival within 8 minutes of call 84% 87% 85%
Average EMS response time 6 min 31 sec 6 min 30 sec 6 min 28 sec Average Fire response time 7 min 12 sec 7 min 00 sec 7 min 05 sec Personnel Services – $4,273,183
Salary requests are for: Fire Battalion Chief (3.00) – $414,583 Fire Captain (6.00) – $731,480; Fire Engineer (6.00) $580,108; Firefighter (8.00) – $685,987. Cost allocations are as follows: full–time salaries – $2,412,158; admin other departments – <$17,457>; additional pay – $67,098; overtime – $900,000; benefit costs – $911,384.

Services and Supplies – $672,890
Funding requested is for: books and publications – $1,000; office supplies – direct – $1,500; uniforms – $28,860; personnel protective equipment $139,000; materials – communications – $5,800; materials – misc. maintenance and repair – $24,000; maintenance – communication equipment – $4,000; maintenance – other equipment – $36,000; emergency communication services – $276,490; special contract services – $126,300; medical examinations – 8,600; small equipment – $14,140; miscellaneous expenditures – $7,200.

Capital Outlay – $189,000
Funding requested is for: one Deputy Fire Chief Vehicle – $86,000; utility support truck – $56,000; SCBA bottles – $13,000; ventilation fan – $6,000; emergency vehicle light package for Medic Squad 151 – $14,500; emergency vehicle light package for Medic Engine 151A – $13,500.

F-15
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 9:17AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4533 Emergency Services
E10 Personnel Services
1,645,314 1,704,345 2,004,773.00 0.00 41010-400-00000Regular Earnings 0.00 2,412,158.00 2,633,648.00 0.00 0.00 (502,015) (14,427) -15,870.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 -17,457.00 -17,457.00 0.00 0.00 824,361 886,432 820,000.00 0.00 43010-400-00000Overtime 0.00 900,000.00 500,000.00 0.00 0.00 37,299 68,507 40,000.00 0.00 44170-400-00000Holiday Pay 0.00 40,000.00 40,000.00 0.00 0.00 0 14,792 13,565.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 27,098.00 27,098.00 0.00 0.00 7,805 0 19,224.00 0.00 44190-400-00000Sick Leave Redemption 0.00 21,537.00 21,537.00 0.00 0.00 406 0 0.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 0 0 271,800.00 0.00 45220-400-00000Benefit Plan 0.00 300,000.00 324,600.00 0.00 0.00 4,897 8,043 10,207.00 0.00 45240-400-00000Deferred Compensation 0.00 16,583.00 18,919.00 0.00 0.00 338,585 351,030 415,395.00 0.00 45250-400-00000P.E.R.S. 0.00 523,362.00 562,853.00 0.00 0.00 5,334 5,795 7,037.00 0.00 45270-400-00000LTD Insurance 0.00 8,189.00 9,082.00 0.00 0.00 4,836 5,107 5,852.00 0.00 45290-400-00000Life Insurance 0.00 6,735.00 7,533.00 0.00 0.00 36,482 38,678 29,069.00 0.00 45330-400-00000Medicare 0.00 34,978.00 38,188.00 0.00 0.00 2,403,303 3,068,302 3,621,052 0 Personnel Services Totals: 0.00 4,273,183 4,166,001 0 0 E20 Services & Supplies
75 0 0.00 0.00 51020-400-00000Books and Publications 0.00 1,000.00 1,000.00 0.00 0.00 498 697 1,000.00 0.00 51060-400-00000Office Supplies 0.00 1,500.00 1,500.00 0.00 0.00 20,847 21,288 25,000.00 0.00 51100-400-00000Uniforms 0.00 28,860.00 25,000.00 0.00 0.00 47,465 82,903 115,000.00 0.00 51140-400-00000Personnel Protective Equipment 0.00 139,000.00 95,000.00 0.00 0.00 4,137 3,396 9,600.00 0.00 51310-400-00000Materials - Communications 0.00 5,800.00 4,500.00 0.00 0.00 8,575 10,183 13,842.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 24,000.00 20,000.00 0.00 0.00 717 904 613.00 0.00 52020-400-00000Maintenance - Communication Eq 0.00 4,000.00 3,000.00 0.00 0.00 5,052 8,850 12,579.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 36,000.00 22,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 9:17 AM) Page 1
F-16
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
206,700 108,383 122,459.00 0.00 52330-400-00000Emergency Communication Servic 0.00 138,245.00 0.00 0.00 0.00 839 1,690 13,800.00 0.00 52450-400-00000Special Contract Services 0.00 16,000.00 16,000.00 0.00 0.00 560 0 0.00 0.00 52510-400-00000Medical Examinations 0.00 8,600.00 5,000.00 0.00 0.00 5,697 12,722 38,002.00 0.00 52690-400-00000Small Equipment 0.00 14,140.00 14,140.00 0.00 0.00 1,270 917 3,500.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 7,200.00 5,200.00 0.00 0.00 302,433 251,932 355,395 0 Services & Supplies Totals: 0.00 424,345 212,340 0 0 E30 Capital Outlay
0 0 30,511.00 0.00 62030-400-00000Machinery & Tools 0.00 19,000.00 19,000.00 0.00 0.00 0 0 29,325.00 0.00 62040-400-00000Communications Equipment 0.00 0.00 0.00 0.00 0.00 0 2,746 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 2,746 59,836 0 Capital Outlay Totals: 0.00 19,000 19,000 0 0 2,705,736 3,322,980 4,036,283 0 EXPENDITURES TOTALS: 0.00 4,716,528 4,397,341 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
2,705,736 3,322,980 4,036,283 0 DEPT EXPENSES 0.00 4,716,528 4,397,341 0 0 (2,705,736) (3,322,980) (4,036,283) 0 Emergency Services Totals: 0.00 (4,716,528) (4,397,341) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
2,705,736 3,322,980 4,036,283 0 FUND EXPENSES 0.00 4,716,528 4,397,341 0 0 (2,705,736) (3,322,980) (4,036,283) 0 General Fund Totals: 0.00 (4,716,528) (4,397,341) 0 0 1136 SBCounty Cares Act Relief Fund
4533 Emergency Services
E10 Personnel Services
487,588 0 0.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 0.00 0.00 0.00 0.00 487,588 0 0 0 Personnel Services Totals: 0.00 0 0 0 0
487,588 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 9:17 AM) Page 2
F-17
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
487,588 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(487,588) 0 0 0 Emergency Services Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
487,588 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(487,588) 0 0 0 SBCounty Cares Act Relief Fund Totals: 0.00 0 0 0 0 1143 SB 509 Public Safety Fund
4533 Emergency Services
E20 Services & Supplies
5,000 108,383 122,459.00 0.00 52330-400-00000Emergency Communication Servic 0.00 138,245.00 276,490.00 0.00 0.00 103,966 105,051 114,000.00 0.00 52450-400-00000Special Contract Services 0.00 110,300.00 110,300.00 0.00 0.00 108,966 213,433 236,459 0 Services & Supplies Totals: 0.00 248,545 386,790 0 0 108,966 213,433 236,459 0 EXPENDITURES TOTALS: 0.00 248,545 386,790 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
108,966 213,433 236,459 0 DEPT EXPENSES 0.00 248,545 386,790 0 0 (108,966) (213,433) (236,459) 0 Emergency Services Totals: 0.00 (248,545) (386,790) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
108,966 213,433 236,459 0 FUND EXPENSES 0.00 248,545 386,790 0 0 (108,966) (213,433) (236,459) 0 SB 509 Public Safety Fund Totals: 0.00 (248,545) (386,790) 0 0 1163 Safety/PW Dept Grants
4533 Emergency Services
E30 Capital Outlay
0 0 0.00 0.00 62030-400-00000Machinery & Tools 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 9:17 AM) Page 3
F-18
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
116,456 0 0.00 0.00 62050-400-16517Other Equipment 0.00 0.00 0.00 0.00 0.00 116,456 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
116,456 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
116,456 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(116,456) 0 0 0 Emergency Services Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
116,456 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(116,456) 0 0 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4533 Emergency Services
E30 Capital Outlay
279 0 838,070.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 125,000.00 77,000.00 0.00 0.00 0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 45,000.00 37,000.00 0.00 0.00 279 0 838,070 0 Capital Outlay Totals: 0.00 170,000 114,000 0 0 279 0 838,070 0 EXPENDITURES TOTALS: 0.00 170,000 114,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
279 0 838,070 0 DEPT EXPENSES 0.00 170,000 114,000 0 0
(279) 0 (838,070) 0 Emergency Services Totals: 0.00 (170,000) (114,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
279 0 838,070 0 FUND EXPENSES 0.00 170,000 114,000 0 0
GL-Budget Analysis (6/1/2023 - 9:17 AM) Page 4
F-19
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(279) 0 (838,070) 0 Equipment Replacement Fund Totals: 0.00 (170,000) (114,000) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
3,419,025 3,536,413 5,110,812 0 REPORT EXPENSES 0.00 5,135,073 4,898,131 0 0 (3,419,025) (3,536,413) (5,110,812) 0 REPORT TOTALS: 0.00 (5,135,073) (4,898,131) 0 0 GL-Budget Analysis (6/1/2023 - 9:17 AM) Page 5
F-20

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 51020 BOOKS AND PUBLICATIONS – $1,000 Technical reference materials. 51060 OFFICE SUPPLIES – DIRECT – $1,500 Shift calendars. 51100 UNIFORMS – $28,860 (Only $25,000 approved in City Manager’s Budget) Class B uniform allowance (per Memorandum of Understanding) for 28 personnel (28 suppression @ $450 each), $12,600 Class A uniform purchase (per MOU) – Rank and File (4 @ $565 each), $2,260 Badge repair and replacement (current employees), $500 Class B uniforms (new hires), (9 @ $1,500) $13,500 51140 PERSONNEL PROTECTIVE EQUIPMENT – $139,000 (Only $95,000 approved in City Manager’s Budget) Wildland PPE (new hires and current employees), $25,000 Structural firefighting PPE (new hires), $90,000 Structural firefighting turnout replacement (3 @ $5,000 each), $15,000 PPE repair, cleaning and replacement, $5,000 Miscellaneous items (flashlights, hose straps, suspenders, goggles, Nomex hoods, helmets, gloves, gear bags, etc.), $4,000 51310 MATERIALS – COMMUNICATIONS – $5,800 (Only $4,500 approved in City Manager’s Budget) Radio headset replacement (2 @ $400 each), $800 Antennas, speakers, lapel microphones, and various radio replacement parts, $2,000 Batteries for portable radios, pagers, and other equipment, $2,000 Hardware and software for radio programming, $1,000 F-21

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 51410 MATERIALS – MISC. MAINTENANCE AND REPAIR – $24,000 (Only $20,000 approved in City Manager’s Budget) Class A Firefighting Foam, $9,000 Class B Firefighting Foam, $3,000 Tools, fittings, adapters, and expendable supplies used on emergency apparatus, $3,000 Urban Search and Rescue equipment maintenance and repair, $2,000 Miscellaneous equipment parts and maintenance, $3,000 Fire hose repair and replacement for fire engines, $4,000 52020 MAINTENANCE – COMMUNICATIONS EQUIPMENT – $4,000 (Only $3,000 approved in City Manager’s Budget) Parts and labor costs for radio equipment maintenance. 52050 MAINTENANCE – OTHER EQUIPMENT – $36,000 (Only $22,000 approved in City Manager’s Budget) Repair of various power tools, such as chain saws, extrication tools, and smoke ejectors, and Thermal Imaging Cameras, $2,000 Quarterly calibration of three air monitors as required by OSHA, $2,000 Pressure cylinder parts, $1,500 Nozzle repairs and parts, $2.500 Maintenance and filters for breathing air refill station, $3,000 Repair of small tools and testing equipment, $1,500 Annual NFPA required fire hose testing, $4,500 Annual OSHA required fit testing for personnel SCBA face masks and P100 respirators, $3,500 Annual OSHA required testing/service for SCBA filling machine, $3,000 Annual OSHA required fire ladder testing (apparatus ladders and aerial), $4,000 Annual apparatus pump tests (5 @ $700 each), $3,500 Annual required apparatus fire extinguisher inspection/servicing/replacement, $3,000 Repair ground ladders, $2,000
F-22

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 52330 EMERGENCY COMMUNICATION SERVICES – $276,490 Agreement with CONFIRE for dispatch and IT support, (General Fund $138,245 SB 509 Fund – $138,245) (All Moved to SB 509 Fund) 52450 SPECIAL CONTRACT SERVICES – $126,300
Agreement with San Bernardino County Radio Communication System for radio access/maintenance for all City radios, $85,300 (SB 509 Fund) Montclair’s shared costs toward West End Fire and Emergency Response Commission (Joint Powers Authority), $25,000 (SB 509 Fund) Spectrum Cable Service, $2,500 Vector Solutions Crewsense (Department staffing software), $3,000 Vector Solutions Check-It (inventory management, ICEMA, and OSHA compliance improvement software), $2,000 Lexipol Policy Manual contract service, $8,500 52510 MEDICAL EXAMINATIONS – $8,600 (Only $5,000 approved in City Manager’s Budget) State mandated Hazardous Materials Team member physicals, $3,000 Maintain annual wellness and fitness evaluations with Mt. San Antonio College (28 @ $200 each), $5,600 52690 SMALL EQUIPMENT – $14,140
Chain saw blades (4 @ $360 each), $1,440 Various unit adapter replacements, $1,200 Various specialized tools and equipment (volt meters, socket sets, screw driver sets, creepers, wrenches, cordless power tools, etc.) used in routine apparatus and station maintenance, $1,000
Various specialized US&R tools and equipment, $3,000 Various wildland appliances and adapters, $1,500 Various SCBA parts, equipment, and bottles, $3,000 Replace ground ladders, $1,500 Repair ground ladders, $1,500 F-23

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4533 Emergency Services Object Number 52990 MISCELLANEOUS EXPENDITURES – $7,200 (Only $5,200 approved in City Manager’s Budget) Emergency scene food and rehabilitation provisions, $2,000 Strike team food and lodging, $2,000 (Not approved in City Manager’s Budget) Engine cleaning supplies, $500 Waxes, polishes, etc., $300 Diamond plate cleaner for fire engines, $400 Absorbent, $2,000 F-24

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4533 Emergency Services
Object Code Item Justification Cost 62020 Deputy Fire Chief The current Deputy Fire Chief vehicle (Unit #76-06) is a 2006 Ford Crown Victoria sedan and is in $77,000 Vehicle need of replacement. This vehicle is 17 years old and does not meet the needs of the position.

The current vehicle does not have the space or equipment needed to assist an incident commander on a large scale incident, nor does it provide adequate room to store the proper personal protective equipment required. Furthermore, the vehicle has various mechanical problems due to mechanical component age. The department is requesting to purchase one 2023 Ford F-150 4x4 Super Crew Cab with corresponding emergency lights and siren including necessary radio communication equipment. This replacement vehicle will be capable of carrying all necessary equipment to run a secondary incident within the City, or if the magnitude of the incident requires additional overhead. The purchase of a pickup will provide the needs to properly serve the community in this role. (Equipment Replacement Fund) 62020 Utility Support Truck The current Department support vehicles (Unit #78-07) 2007 Chevrolet Impala, and (Unit #73-05) 2005 Ford Crown Victoria are recommend to be replaced. Both are administrative $48,000 sedans redesignated from the previously established fire prevention division. These vehicles do not provide proper support function, which includes transporting supply bottles, tools, and other support needs to fire scenes as well as to neighboring jurisdictions. The current vehicles are also unreliable, with a history of not starting as well as other mechanical failures, and are in need of replacement. The Department is requesting the purchase of a 2023 Chevrolet Silverado 1500 Crew Cab, which would adequately meet the needs of this Department. (Equipment Replacement Fund) (Not approved in City Manager’s Budget)62030 SCBA Bottles Medic Squad 151 is in need of an additional 9 MSA SCBA bottles to support potential long or $13,000 extended incidents within the City. The Squad not only provides emergency medical service throughout the City, but it also provides support and logistical functions. The current vehicle includes all racks required to house the appropriate sized bottles. Without an adequate inventory of SCBA bottles stored within the racks, this vehicle will potentially be left without the support bottles required for supporting firefighting operations. In the last fiscal year, 10 bottles were purchased to provide half the needed quantity. Ten additional bottles will fill the remainder of the needed inventory.

F-25

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4533 Emergency Services
Object Code Item Justification Cost 62030 Ventilation Fan The current gas-powered fan utilized on ME152 is too large for the reserve fire engines. When the $6,000 frontline apparatus goes out of service for repairs, the reserve engines are forced to run without a ventilation fan, limiting the capabilities on a fire scene. Upgrading the fan from an older generation gas-powered fan to a newer style electric ventilation fan will allow for a smaller fan profile, providing all apparatus the ability to carry the proper compliment when placed in service. 62050 Emergency Vehicle Emergency equipment and installation for one new Deputy Fire Chief vehicle. $9,000 Conversion (Equipment Replacement Fund)
62050 Emergency Vehicle Emergency equipment and installation for one new utility support truck. $8,000 Conversion (Equipment Replacement Fund) (Not approved in City Manager’s Budget) 62050 Emergency Vehicle The current emergency light package on Medic Squad 151 is outdated with older halogen bulb $14,500 Light Package technology. The wiring of the light system is currently overdrawing power from the vehicle’s electrical system thus causing the battery to lose power when parked, and its ability to start. The department is requesting new emergency lighting with LED technology, and new installation that reduces power usage, repairs the wiring problems, and improves visibility when responding to incidents. (Equipment Replacement Fund)
62050 Emergency Vehicle The current emergency light package on ME151A is outdated and no longer functional. The light $13,500 Light Package bar has only two functioning lights out of 20 and the remainder of the emergency lights are consistently malfunctioning. A new updated light package is needed to improve reliability and visibility of responding fire equipment. (Equipment Replacement Fund) Total: $189,000
(Only $133,000 approved in City Manager’s Budget)
F-26
PROGRAM BUDGET SUMMARY – 1
Program Number 4534
Department Division Program
Fire Personnel Development
Program Description
Provide a program that: (1) Maintains a standard level of performance; (2) affords opportunity for personnel to improve their individual level of proficiency as it relates to career development; (3) provides for safe operations of emergency incidents; and (4) creates accountability at the captain’s level for implementation.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 36,392 50,191 45,107
Capital Outlay 0 0 0
Total 36,392 50,191 45,107
Personnel Authorized 0 0 0
Source of Funds
General Fund 36,392 50,191 45,107
Total 36,392 50,191 45,107
F-27
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4534 Personnel Development
Work Program

1. Provide annual training with automatic–aid cities.

2. Maintain monthly training records.

3. Provide necessary training for required certifications and recertifications.

4. Provide hazardous materials and urban search and rescue training for fire personnel.

5. Maintain level of certification in Emergency Medical Technician and other areas of expertise.

Units of Measure

1. Establish and maintain productive working relationships with local and regional training partners.

2. Enter training hours in the Department's record management system at a minimum of 20 hours per person per month.

3. The successful completion of 12 continuing education hours by each Emergency Medical Technician (EMT) annually.

4. The successful completion of 24 recertification hours by each HazMat Specialist or Technician. Additionally, all suppression personnel will complete eight recertification hours annually.

Personnel Services
No funding requested.

Services and Supplies – $50,191
Funding requested is for: books and publications – $2,000; program supplies – $5,100; special contract services – $3,007; vocational training – $40,084.

Capital Outlay
No funding requested.

F-28
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 10:11AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4534 Personnel Development
E20 Services & Supplies
1,144 343 1,000.00 0.00 51020-400-00000Books and Publications 0.00 2,000.00 2,000.00 0.00 0.00 3,405 3,051 9,800.00 0.00 51130-400-00000Program Supplies 0.00 5,100.00 5,100.00 0.00 0.00 2,715 5,361 3,448.00 0.00 52450-400-00000Special Contract Services 0.00 3,007.00 3,007.00 0.00 0.00 0 12,461 13,144.00 0.00 52540-400-00000Vocational Training 0.00 40,084.00 35,000.00 0.00 0.00 7,264 21,215 27,392 0 Services & Supplies Totals: 0.00 50,191 45,107 0 0 E30 Capital Outlay
0 42,988 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 42,988 0 0 Capital Outlay Totals: 0.00 0 0 0 0
7,264 64,204 27,392 0 EXPENDITURES TOTALS: 0.00 50,191 45,107 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
7,264 64,204 27,392 0 DEPT EXPENSES 0.00 50,191 45,107 0 0 (7,264) (64,204) (27,392) 0 Personnel Development Totals: 0.00 (50,191) (45,107) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
7,264 64,204 27,392 0 FUND EXPENSES 0.00 50,191 45,107 0 0 (7,264) (64,204) (27,392) 0 General Fund Totals: 0.00 (50,191) (45,107) 0 0 GL-Budget Analysis (6/1/2023 - 10:11 AM) Page 1
F-29
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
7,264 64,204 27,392 0 REPORT EXPENSES 0.00 50,191 45,107 0 0 (7,264) (64,204) (27,392) 0 REPORT TOTALS: 0.00 (50,191) (45,107) 0 0 GL-Budget Analysis (6/1/2023 - 10:11 AM) Page 2
F-30
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Fire Program: 4534 Personnel Development Object Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 K. Bumanlag, Firefighter/Paramedic Specific US&R training San Bernardino County FD October 2023 $2,250 J. O’Neil, Firefighter/Paramedic for San Bernardino County North Net Fire L. Perez, Firefighter/Paramedic certification (mandatory) Training Center A. Vasquez, Fire Engineer M. Sanchez, Fire Engineer
52540 All suppression personnel CICCS wildland safety classes San Bernardino County April 2024 $3,500 (mandatory)
52540 S. Boehm, Fire Captain Structure Collapse Specialist 1 North Net Fire March 2024 $6,000 J. Gross, Firefighter/Paramedic (Replacing RS1 Training) Training Center A. Vasquez, Fire Engineer M. Sanchez, Fire Engineer J. O’Neil, Firefighter/Paramedic L. Perez, Firefighter/Paramedic 52540 D. Mistretta, Fire Captain Emergency Vehicle Operator Devore, CA November 2023 $2,100 I. Duewell, Fire Captain Course (EVOC)
J. Gross, Firefighter/Paramedic J. O’Neil, Firefighter/Paramedic L. Perez, Firefighter/Paramedic TBA, Firefighter/Paramedic TBA, Firefighter/Paramedic TBA, Firefighter/Paramedic 52540 A. Vasquez, Fire Engineer Structure Collapse Specialist 2 North Net Fire April 2024 $1,000 Training Center
52540 TBA, HazMat Team members (3) Hazardous materials courses San Bernardino County FD April 2024 $6,400 needed for members to meet annual requirements
F-31
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Fire Program: 4534 Personnel Development Object Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 TBA, Fire Engineer California State Fire Marshal Red Helmet Training September 2023 $600 certified course required for promoted personnel or outside hires; class outlined in the State Fire Training Certification Tracks Matrix 52540 R. Vidal, Fire Engineer Certified Fire Officer Courses Red Helmet Training October 2024 $2,000 D. Plant, Fire Engineer California State Fire Marshal M. Sanchez, Fire Engineer certified courses required for A. Vasquez, Fire Engineer promoted personnel or those preparing to promote; classes outlined in the State Fire Training Certification Tracks Matrix 52540 Fire Department Employees Fresno Training Symposium Fresno, CA April 2024 $2,300 52540 T. Dowser, Battalion Chief Executive Fire Chief Officer Courses Red Helmet Training November 2023 $2,250 52540 A. Vazquez, Fire Engineer Rio Hondo Truck Academy Rio Hondo College October 2023 $3,374 I. Duewell, Fire Captain
52540 Fire Department Employees (6) Rope Rescue Technician North Net Training TBA $4,410 The SFM retired LARRO and Replaced it with Rope Rescue Technician 52540 I. Duewell, Fire Captain Chief Fire Officer Courses Red Helmet Training TBA $3,900 S. Boehm, Fire Captain North Net Training Center D. Mistretta, Fire Captain Total: $40,084
(Only $35,000 approved in City Manager’s Budget)
F-32

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4534 Personnel Development Object Number 51020 BOOKS AND PUBLICATIONS – $2,000 Update International Fire Service Training Association (IFSTA) manuals to current edition; hazardous material, reference, and US&R manuals; wildland handbooks and other training and operational guideline manuals; training and safety videos. 51130 PROGRAM SUPPLIES – $5,100
Purchase of materials for effective and realistic training exercises (various sized lumber for shoring, trench rescue, and entrapment props; liquid smoke, nails, screws, and roofing materials), $1,900 OSB plywood (1/2") for roof–training prop (100 @ $32 each), $3,200 52450 SPECIAL CONTRACT SERVICES – $3,007 Agreement with Target Solutions for on–line OSHA mandated training. 52540 VOCATIONAL TRAINING – $40,084 (Only $35,000 approved in City Manager’s Budget) Attendance at vocational training classes – For details see "Worksheet Justification of Conference and In–Service Training Request Schedule B – Vocational Training.”
F-33
PROGRAM BUDGET SUMMARY – 1
Program Number 4536
Department Division Program
Fire Buildings & Grounds
Program Description
Maintain all Fire Department facilities in a clean, efficient, functional, and safe condition. Observe and conform with all State and Federal mandates as they relate to public accessibility.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 46,662 19,300 19,300
Capital Outlay 3,668 25,000 25,000
Total 50,330 44,300 44,300
Personnel Authorized 0 0 0
Source of Funds
General Fund 50,330 44,300 44,300
Total 50,330 44,300 44,300
F-34
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4536 Buildings & Grounds
Work Program

1. Maintain all Fire facilities at a level that provides a safe and clean environment by working with other departments that provide supplies and support.

2. Provide janitorial services to maintain Fire facilities in a safe and clean manner.

3. Routinely inspect the interior and exterior of all Fire facilities.

Units of Measure
2021 2022
Fire Stations 2 2
Training Tower 1 1
Annual Needs Assessment Inspection 1 1
Personnel Services
No funding requested.

Services and Supplies – $19,300
Funding requested is for: household expenses – $6,500; license/permits/certificates – $2,800; maintenance – other equipment – $7,000; small equipment – $2,000; miscellaneous expenditures – $1,000.

Capital Outlay – $25,000
Funding is requested for: Exercise equipment – $15,000; classroom table and chairs – $10,000.

F-35
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 10:41AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4536 Buildings & Grounds
E20 Services & Supplies
857 13,367 42,196.00 0.00 51110-400-00000Household Expense 0.00 6,500.00 6,500.00 0.00 0.00 0 1,967 2,800.00 0.00 51150-400-00000License/Permits/Certificates 0.00 2,800.00 2,800.00 0.00 0.00 0 568 1,297.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 7,000.00 7,000.00 0.00 0.00 223 600 0.00 0.00 52690-400-00000Small Equipment 0.00 2,000.00 2,000.00 0.00 0.00 668 326 500.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 1,000.00 1,000.00 0.00 0.00 1,748 16,827 46,793 0 Services & Supplies Totals: 0.00 19,300 19,300 0 0 E30 Capital Outlay
0 0 3,537.00 0.00 62050-400-00000Other Equipment 0.00 25,000.00 25,000.00 0.00 0.00 0 0 3,537 0 Capital Outlay Totals: 0.00 25,000 25,000 0 0 1,748 16,827 50,330 0 EXPENDITURES TOTALS: 0.00 44,300 44,300 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
1,748 16,827 50,330 0 DEPT EXPENSES 0.00 44,300 44,300 0 0 (1,748) (16,827) (50,330) 0 Buildings & Grounds Totals: 0.00 (44,300) (44,300) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
1,748 16,827 50,330 0 FUND EXPENSES 0.00 44,300 44,300 0 0 (1,748) (16,827) (50,330) 0 General Fund Totals: 0.00 (44,300) (44,300) 0 0 GL-Budget Analysis (6/1/2023 - 10:41 AM) Page 1
F-36
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
1,748 16,827 50,330 0 REPORT EXPENSES 0.00 44,300 44,300 0 0 (1,748) (16,827) (50,330) 0 REPORT TOTALS: 0.00 (44,300) (44,300) 0 0 GL-Budget Analysis (6/1/2023 - 10:41 AM) Page 2
F-37

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4536 Buildings & Grounds Object Number 51110 HOUSEHOLD EXPENSES – $6,500 Dry cleaning (strike team sleeping bags), $500 Kitchen appliances, dishes, utensils, plumbing supplies, etc., $2,000 Bed/mattress parts/cleaning, $2,000 Service/replacement of washer dryer units, $2,000 51150 LICENSE/PERMITS/CERTIFICATES – $2,800 Annual licenses, permits, and certificate fees as mandated by the County of San Bernardino and the State of California, $1,800 County CERS Annual Inspection, $1,000 52050 MAINTENANCE – OTHER EQUIPMENT – $7,000 Plymovent annual maintenance, inspection, and service, $5,000 Maintenance for fire hose dryers, garbage disposals, dishwashers, ovens, etc., $2,000 52690 SMALL EQUIPMENT – $2,000 Tools for stations, woodworking shop, and drill tower repairs (wrenches, pliers, hammers, cordless drill, saw blades, screwdrivers, clamps, brooms, etc.).
52990 MISCELLANEOUS EXPENDITURES – $1,000
Emergency station generator fuel and other miscellaneous expenses.

F-38

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4536 Buildings and Grounds
Object Code Item Justification Cost 62010 Classroom Tables The tables and chairs within the Fire Department classroom are over 20 years old and are in need $10,000 And Chairs of replacement. Several of the tables have broken hardware, and the chairs’ fabric are dated and stained. New chairs and tables would remedy the broken tables and improve the appearance of the room (24 chairs @ $200 each; 13 tables @ $400 each). 62050 Gym Equipment Stations 151 and 152 both have 20-year-old treadmills and gym equipment. Due to the physical $15,000 nature of firefighting it is important that our firefighters maintain adequate physical conditioning. Safe and operational gym equipment is required at both stations for employees to exercise safely. Current treadmills at both stations are out of service due to belt slippage and overworn conditions.

Both machines have belts which are slipping, providing an inconsistent walking surface, and the motor is struggling to start upon powerup. In addition to replacing both treadmills the Department is requesting to purchase two assault bikes, two rowing machines, and two sets of bumper plates. (2 treadmills @ $5,000 each; 2 assault bikes @ $1,000 each; 2 rowing machines @ $1,000 each; 2 sets of bumper plates @ $500 each).

Total: $25,000
F-39
PROGRAM BUDGET SUMMARY – 1
Program Number 4539
Department Division Program
Fire Emergency Medical Services
Program Description
Provides a program that maintains Emergency Medical Technician and Paramedic training, certifications, and medical supplies.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 58,515 57,335 49,995
Capital Outlay 92,940 38,319 38,319
Total 151,455 95,654 88,314
Personnel Authorized 0 0 0
Source of Funds
General Fund 92,940 38,319 38,319
EMS Paramedic Fund 58,515 57,335 49,995
Total 151,455 95,654 88,314
F-40
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Fire 4539 Emergency Medical Services
Work Program

1. Respond and provide advanced life support (ALS) emergency medical services to the community in accordance with Inland Counties Emergency Medical Agency (ICEMA) guidelines.

2. Provide continuous skill–maintenance education for paramedics as required by state and county regulations.

3. Maintain current and accurate medical records.

Units of Measure
Estimate
2020 2021 2022 2023
Total number of ALS calls 2,003 2,003 1,948 2,050
Continuous Education Hours for Nine Paramedic 216 216 216 216 Current and Accurate Medical Records on file 2,279 2,279 2,279 2,279 Personnel Services
No funding requested.

Services and Supplies – $57,335
Funding requested is for: books and publications – $500; office supplies – direct – $200; program supplies – $15,000; license/permits/certificates – $8,200; maintenance – other equipment – $2,000; special contract services – $20,140; small equipment – $11,295.

Capital Outlay – $38,319
Funding requested is for: LifePak 15 Version 4 cardiac monitor and defibrillator – $38,319.

F-41
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 11:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4539 Emergency Medical Services
E30 Capital Outlay
0 0 92,940.00 0.00 62050-400-00000Other Equipment 0.00 38,319.00 38,319.00 0.00 0.00 0 0 92,940 0 Capital Outlay Totals: 0.00 38,319 38,319 0 0 0 0 92,940 0 EXPENDITURES TOTALS: 0.00 38,319 38,319 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 92,940 0 DEPT EXPENSES 0.00 38,319 38,319 0 0
0 0 (92,940) 0 Emergency Medical Services Totals: 0.00 (38,319) (38,319) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 92,940 0 FUND EXPENSES 0.00 38,319 38,319 0 0
0 0 (92,940) 0 General Fund Totals: 0.00 (38,319) (38,319) 0 0 1180 E.M.S. - Paramedic Fund
4539 Emergency Medical Services
E10 Personnel Services
34,681 161 0.00 0.00 44380-400-00000Paramedic Stipend 0.00 0.00 0.00 0.00 0.00 4,816 22 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 82 1 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 57 1 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 503 2 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 11:29 AM) Page 1
F-42
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
40,139 187 0 0 Personnel Services Totals: 0.00 0 0 0 0
E20 Services & Supplies
97 0 500.00 0.00 51020-400-00000Books and Publications 0.00 500.00 500.00 0.00 0.00 0 0 200.00 0.00 51060-400-00000Office Supplies 0.00 200.00 200.00 0.00 0.00 16,201 8,715 15,000.00 0.00 51130-400-00000Program Supplies 0.00 15,000.00 15,000.00 0.00 0.00 5,672 6,448 8,000.00 0.00 51150-400-00000License/Permits/Certificates 0.00 8,200.00 7,000.00 0.00 0.00 0 549 2,000.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 2,000.00 1,000.00 0.00 0.00 1,613 630 0.00 0.00 52240-400-00000Collection Agency Fees 0.00 0.00 0.00 0.00 0.00 13,032 13,068 20,175.00 0.00 52450-400-00000Special Contract Services 0.00 20,140.00 15,000.00 0.00 0.00 1,792 6,513 12,640.00 0.00 52690-400-00000Small Equipment 0.00 11,295.00 11,295.00 0.00 0.00 38,408 35,923 58,515 0 Services & Supplies Totals: 0.00 57,335 49,995 0 0 78,547 36,110 58,515 0 EXPENDITURES TOTALS: 0.00 57,335 49,995 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
78,547 36,110 58,515 0 DEPT EXPENSES 0.00 57,335 49,995 0 0 (78,547) (36,110) (58,515) 0 Emergency Medical Services Totals: 0.00 (57,335) (49,995) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
78,547 36,110 58,515 0 FUND EXPENSES 0.00 57,335 49,995 0 0 (78,547) (36,110) (58,515) 0 E.M.S. - Paramedic Fund Totals: 0.00 (57,335) (49,995) 0 0 GL-Budget Analysis (6/1/2023 - 11:29 AM) Page 2
F-43
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
78,547 36,110 151,455 0 REPORT EXPENSES 0.00 95,654 88,314 0 0 (78,547) (36,110) (151,455) 0 REPORT TOTALS: 0.00 (95,654) (88,314) 0 0 GL-Budget Analysis (6/1/2023 - 11:29 AM) Page 3
F-44

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4539 Emergency Medical Services Object Number 51020 BOOKS AND PUBLICATIONS – $500 Emergency medical handbooks and other training and operational guideline manuals; training and protocol videos. 51060 OFFICE SUPPLIES – DIRECT – $200
O1A Report forms.
51130 PROGRAM SUPPLIES – $15,000
Drugs, narcotics, medical supplies, and other expenditures for the Paramedic Program, $12,500 Medical oxygen, $2,500
51150 LICENSE/PERMITS/CERTIFICATES – $8,200 (Only $7,000 approved in City Manager’s Budget) ICEMA annual authorization application fee, $2,500 ALS unit annual inspection fees (4 @ $500 each), $2,000 ICEMA EMT–P certification fees (8 @ $100 each), $800 State EMT–P certification fees (8 @ $300 each), $2,400 ICEMA EMT Re–cert (4 EMT’s @ $125 each), $500 52050 MAINTENANCE – OTHER EQUIPMENT – $2,000 (Only $1,000 approved in City Manager’s Budget) Maintenance of EMS tools and equipment. 52450 SPECIAL CONTRACT SERVICES – $20,140 (Only $15,000 approved in City Manager’s Budget) Billing service for the collection of Paramedic Service Fees, $7,680 Continued on next page
F-45

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Fire Program: 4539 Emergency Medical Services Object Number 52450 SPECIAL CONTRACT SERVICES – continued Service Agreements for inspection and maintenance of one (1) Life–Pak 15 Version 4 cardiac monitor/defibrillators, two (2) LifePak 15 Version 1 cardiac monitor/defibrillators and four (4) Life–Pak 1000 automated external defibrillators (AED) assigned to City facilities, $7,475 Service agreements for two (2) Lucas 3 Chest Compression Systems, $3,005 Service agreement for Lifenet modems, $310 Annual access fee for Handtevy Mobile, medication management software, $1,670 52690 SMALL EQUIPMENT – $11,295
First–aid supplies for all City departments, $500 Pulse oximeter sensors (20 @ $90 each), $1,800 Intraosseous infusion needle, $1,500 Lucas 3 Suction Cups (48 @ $48 each), $2,304 Replacement McGrath Laryngoscope blades, $365 McGrath Laryngoscope Batteries (2 @ $78), $156 Mechanical Suctions Units (2 @ $852), $1,704 Replacement 4 lead EKG Cables (2 @ $643), $1,286 Replacement 12 lead EKG Cables (2 @ $185), $370 “Airway Larry” Airway Management Trainer, $1,310 F-46

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Fire Program: 4539 Emergency Medical ServicesObject Code Item Justification Cost 62050 LifePak 15 Version 4 Cardiac The Fire Department currently has three (3) LifePak 15 Version 1 Cardiac $38,319 Monitor/Defibrillators. They are reaching the end of their rated service life and are in need of replacement. Last fiscal year, the Department purchased one LifePak 15 Version 4 Cardiac Monitor/Defibrillator, and the Department is requesting to purchase one this fiscal year. The manufacturer of cardiac monitors will apply $6,500 toward the purchase of a new Version 4 if one of the Departments’ older monitors is traded in.

The purchase of a new cardiac monitor/defibrillator allows for a new monitor on each of the front line apparatus. The remaining Version 1 monitor will be placed in back up service.

Total: $38,319
F-47
Public Works

DEPARTMENT BUDGET SUMMARY
Department
Public Works
Overview
Coordinate, manage, and control the activities and resources of the Public Works Department in an effective and efficient manner. Oversee goals and objectives of the Engineering Division (Public Works Director/City Engineer), Street/Vehicle/Sewer Maintenance Division (Operations Assistant Manager), and Building and Grounds Maintenance Division (Facilities/Maintenance Assistant Manager).

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 3,616,586 3,922,338 3,846,175
Services and Supplies 6,055,000 6,990,055 6,587,290
Capital Outlay 554,301 731,128 210,600
Sewer Depreciation 73,556 69,586 69,586
Total 10,299,443 11,713,107 10,713,651
Personnel Authorized 41.00 (FT) 41.00 (FT) 42.00 (FT)

3.00 (PT) 3.00 (PT) 4.00 (PT)
Divisional Distribution
Engineering 845,814 1,521,093 1,292,394
Street Maintenance 1,788,471 2,516,212 1,758,023
Park Maintenance 674,406 616,946 544,653
Irrigation Maintenance 104,319 137,358 126,058
Vehicle Maintenance 533,223 542,855 501,355
Sewer Maintenance 4,877,596 4,183,044 4,541,550
Building Maintenance 1,475,614 2,195,599 1,949,618
Total 10,299,443 11,713,107 10,713,651
Source of Funds
General Fund 4,518,865 6,155,869 4,246,463
Gas Tax Fund 709,137 903,936 780,815
Park Maintenance Fund 60,140 46,640 60,150
Community Dev Block Grant Fund 28,724 30,728 30,728
2021 Lease Revenue Bonds 86,981 150,945 973,945
Sewer Operating Fund 4,803,040 4,112,458 4,470,964
Sewer Replacement Fund 1,000 1,000 1,000
Sewer Capital Asset Fund 73,556 69,586 69,586
Equipment Replacement Fund 18,000 241,945 80,000
Total 10,299,443 11,713,107 10,713,651
G-1
PAGE 1 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Executive Director of Engineering & Major Projects Manager Rosemary Hoerning E 12.0 20,833 249,996 249,996Director of Public Works/City Engineer Monica Heredia D 03/13/23 8.4 15,480 3.6 16,254 188,546 188,546 Public Works Facilities/Maintenance Assistant Manager
Mathew Paradis C 03/20/23 8.7 8,158 3.3 8,566 99,242 99,242 Public Works Operations Assistant Manager
Alex Cardona C 09/20/22 2.7 8,158 9.3 8,566 101,690 101,690Engineering Division Manager Steven Stanton C 03/01/23 1.0 10,356 10,356 10,356Associate Engineer Vacant A 6.0 7,272 6.0 7,635 92,125 92,125
Project Manager Roberto Ortega, Jr. A 01/17/23 6.5 5,841 5.5 6,133 73,849 73,849 Senior Public Works Inspector
James Diaz
E 12.0 7,726 92,712 92,712
Building Maintenance Technician
Sergio Sahagun B 02/15/23 7.5 4,347 4.5 4,564 54,735 54,735

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
G-2
PAGE 2 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
Field Groundskeeper
Vacant
A 6.0 4,192 6.0 4,401 53,105 53,105
Leadworker - Maintenance Manuel Blackbucket
B 02/27/23 8.0 4,401 4.0 4,621 55,303 55,303
Richard Herrera D 02/14/23 7.5 4,852 4.5 5,095 61,098 61,098 Alex Perez C 01/16/23 6.5 4,621 5.5 4,852 58,425 58,425Irrigation Specialist Albert Ruiz
E 12.0 5,095 62,974 62,974
Motor Sweeper Operator Sergio Martinez
E 12.0 4,793 59,241 59,241
Andrew Venegas
E 12.0 4,793 59,241 59,241
Equipment Maintenance Manager
Michael Lawrence D 08/01/22 1.7 8,005 10.3 8,405 103,185 103,185 Equipment Mechanic
Javier Robles
E 12.0 5,002 61,825 61,825
Facilities Specialist
Jesus Escalante
E 12.0 6,141 75,903 75,903
Maintenance Worker
Michael Braun B 09/26/22 2.9 3,815 9.1 4,005 48,934 48,934 Aaron Eadie A 11/22/22 4.7 3,633 7.3 3,815 46,273 46,273 Aaron Fierro B 02/16/23 7.6 3,815 4.4 4,005 48,014 48,014 Rayden Garcia B 03/27/23 8.9 3,815 3.1 4,005 47,760 47,760 G-3
PAGE 3 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
Maintenance Worker (continued) Adam McCray C 10/11/22 3.4 4,005 8.6 4,206 51,283 51,283 Phillip Mendez E 12.0 4,416 54,582 54,582 Benjamin Ochoa A 12/05/22 5.2 3,633 6.8 3,815 46,179 46,179 Joseph Puckett A 09/06/22 2.2 3,633 9.8 3,815 46,741 46,741 Jose Rodriguez B 03/01/23 8.0 3,815 4.0 4,005 47,936 47,936 Daniel Venadero A 11/22/22 4.7 3,633 7.3 3,815 46,273 46,273 Vacant A 6.0 3,633 6.0 3,815 46,029 46,029 Vacant A 6.0 3,633 6.0 3,815 46,029 46,029 Vacant A 6.0 3,633 6.0 3,815 46,029 46,029 Vacant A 6.0 3,633 6.0 3,815 46,029 46,029Graffiti Abatement Worker Vacant
A 6.0 3,633 6.0 3,815 46,029 46,029
Vacant (Unfunded) A 12.0 0 0 0NPDES Inspector
Samantha Contreras D 12/22/22 5.7 5,412 6.3 5,683 68,651 68,651 Administrative Specialist
Nadia Paz C 01/03/22 6.1 4,489 5.9 4,713 56,846 56,846
Customer Service Representative/Office Specialist
Leticia Huazano A 04/03/23 3.0 3,469 9.0 3,643 44,490 44,490 Custodian
Nikolas Carbajal B 03/26/23 8.8 3,546 3.2 3,723 44,412 44,412 Joel Flores C 05/22/23 10.7 3,723 1.3 3,910 46,267 46,267 Cristopher Gonzalez C 07/05/22 0.2 3,723 11.8 3,910 48,289 48,289 Steven Rabino C 10/24/22 3.8 3,723 8.2 3,910 47,595 47,595 G-4
PAGE 4 OF 4
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY
Includes % Increase (if any)
Administration to other Departments Maintenance Worker (CFD 2011-1) -9,680 -9,680 CFD Personnel Costs -10,906 -10,906Part Time:

Engineering Division Manager
Steve Stanton (960 hrs year) 56.90 hr. 54,624 54,624Senior Intern Vacant (20 hrs week) 6.0 16.26 hr. 6.0 16.76 hr. 17,170 17,170 Graffiti Abatement Aide
Vacant - Unfunded (29 hrs week) 0.00 hr.
0 0
Senior Leadworker
Jeff Flanders (480 hrs year) 35.43 hr. 17,006 17,006
(FT) 2,663,635 2,663,635
Salar
y Re
quirements: (PT) 88,800 88,800
TOTAL 2,752,435 2,752,435
G-5
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Executive Director of Engineeri 1.00 1.00 1.00 249,996 249,996 Director of Public Works 1.00 1.00 1.00 188,546 188,546 Project Manager 1.00 1.00 1.00 73,849 73,849
PW Facilities/Maint Asst Mgr 1.00 1.00 1.00 99,242 99,242 PW Operations Asst Manager 1.00 1.00 1.00 101,690 101,690 Engineering Division Manager 1.00 1.00 1.00 120,328 10,356 Associate Engineer 1.00 1.00 1.00 92,125 92,125
Sr. Public Works Inspector 1.00 1.00 1.00 92,712 92,712 Facilities Specialist 1.00 1.00 1.00 75,903 75,903
Field Groundskeeper 0.00 0.00 1.00 0 53,105
Leadworker Maintenance 3.00 3.00 3.00 174,826 174,826
Irrigation Specialist 1.00 1.00 1.00 62,974 62,974
Motor Sweeper Operator 2.00 2.00 2.00 118,482 118,482
Admin from other Depts -2,700 -2,700
Equipment Maint Manager 1.00 1.00 1.00 103,185 103,185
Equipment Mechanic 1.00 1.00 1.00 61,825 61,825
Maintenance Worker 14.00 14.00 14.00 668,091 668,091
Admin from other Depts -9,680 -9,680
Graffiti Abatement Worker 2.00 2.00 2.00 46,029 46,029
Admin from other Depts -1,400 -1,400
NPDES Inspector 1.00 1.00 1.00 68,651 68,651
Building Maint Technician 1.00 1.00 1.00 54,735 54,735
Administrative Specialist 1.00 1.00 1.00 56,846 56,846
Customer Svc Rep/Office Spec 1.00 1.00 1.00 44,490 44,490 Custodian 4.00 4.00 4.00 186,563 186,563
Public Works Admin CFD Reimb -6,806 -6,806
Part-Time
Engineering Division Manager 0.00 0.00 1.00 0 54,624
Senior Intern 1.00 1.00 1.00 17,170 17,170
Graffiti Abatement Worker 1.00 1.00 1.00 0 0
Senior Leadworker 1.00 1.00 1.00 17,006 17,006
Full Time 41.00 41.00 42.00 2,741,088 2,684,221
Admin other Departments -20,586 -20,586
Total FT Positions/Salaries 41.00 41.00 42.00 2,720,502 2,663,635 Part Time 3.00 3.00 4.00 34,176 88,800
Overtime 121,400 75,000
Total Salaries & Wages 2,876,078 2,827,435
Benefit Costs 761,357 752,655
PERS Benefit Costs 284,903 266,085
Total Benefit Costs 1,046,260 1,018,740
TOTAL 3,922,338 3,846,175

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: Department Summary
G-6
+DIVISION BUDGET SUMMARY
Department Division
Public Works Engineering
Overview
Implement the City's Capital Improvement Program, including providing assistance to other departments; provide project management and inspection; manage the City's signal operation and maintenance program; oversee the City's street lighting program; assist in development activities and provide inspection for their improvements within the public right-of-way; ensure compliance with National Pollutant Discharge Elimination System (NPDES) and water quality management requirements; and assist with operations and maintenance of the City's sewer system.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 574,229 829,264 757,095
Services and Supplies 269,585 691,829 535,299
Capital Outlay 2,000 0 0
Total 845,814 1,521,093 1,292,394
Personnel Authorized 5.00 (FT) 5.00 (FT) 5.00 (FT)

0.00 (PT) 0.00 (PT) 0.70 (PT)
Department Distribution
Management & Construction 546,665 1,055,780 880,081
Public Works Inspection 111,691 123,885 123,885
Traffic Safety Engineering 187,458 341,428 288,428
Total 845,814 1,521,093 1,292,394
Source of Funds
General Fund 582,833 1,041,148 865,449
Gas Tax Fund 176,000 329,000 276,000
2021 Lease Revenue Bonds 86,981 150,945 150,945
Total 845,814 1,521,093 1,292,394
G-7
PROGRAM BUDGET SUMMARY – 1
Program Number 4641
Department Division Program
Public Works Engineering Management and Construction
Program Description
Administer the City's Capital Improvement Program; provide plan checking and processing of subdivision maps, lot line adjustments, and parcel mergers; prepare design plans for public improvements; design and construct public improvements; provide project/construction management; conduct feasibility studies; coordinate transportation issues with Caltrans and SBCTA; manage the City's NPDES and storm water quality programs; and maintain records including the preparation of record drawings for Public Works improvements.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 451,080 692,951 620,782
Services and Supplies 93,585 362,829 259,299
Capital Outlay 2,000 0 0
Total 546,665 1,055,780 880,081
Personnel Authorized 4.15 (FT) 4.15 (FT) 4.15 (FT)

0.00 (PT) 0.00 (PT) 0.70 (PT)
Source of Funds
General Fund 459,684 904,835 729,136
2021 Lease Revenue Bonds 86,981 150,945 150,945
Total 546,665 1,055,780 880,081
G-8
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Executive Director of Engineering 1.00 1.00 1.00 249,996 249,996 Director of Public Works 0.20 0.20 0.20 37,709 37,709
Engineering Division Manager 0.70 0.70 0.70 84,230 7,249 Associate Engineer 0.70 0.70 0.70 64,488 64,488
Project Manager 0.70 0.70 0.70 51,694 51,694
NPDES Inspector 0.25 0.25 0.25 17,163 17,163
Administrative Specialist 0.60 0.60 0.60 34,108 34,108
Public Works Admin CFD Reimb -6,806 -6,806
Part-Time
Engineering Division Manager 0.00 0.00 0.70 0 38,237
Full Time 4.15 4.15 4.15 539,388 462,407
Admin Other Depts -6,806 -6,806
Part Time 0.00 0.00 0.70 0 38,237
Overtime 2,200 2,200
Total Salaries & Wages 534,782 496,038
Benefit Costs 103,018 85,913
PERS Benefit Costs 55,151 38,831
Total Benefit Costs 158,169 124,744
TOTAL 692,951 620,782

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4641 Managememt & Construction

POSITION QUOTA APPROPRIATIONS
G-9
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Engineering 4641 Management and Construction Work Program

1. Manage and administer the programs and activities of the division.

2. Pursue State and Federal grants and other funding for capital improvements.

3. Represent the department at City Council, Planning Commission and various committee meetings.

4. Provide plan checking of tract maps, parcel maps, Water Quality Management Plans, lot line adjustments, parcel mergers, erosion control plans, stormwater pollution prevention plans, and public improvement plans.

5. Design and administer Public Works capital improvement projects.

6. Prepare feasibility studies and respond to citizen requests.

7. Maintain records and record drawings for Public Works Improvements.

8. Represent City at various meetings with other cities and regional agencies.

9. Monitor erosion and sediment issues associated with construction activities.

10. Perform restaurant inspections related to sanitary sewers/administer sewage pretreatment program.

Units of Measure
.
1st 6 Mos. Estimate
2021-2022 2022-2023 2023-2024
Public Works Improvements 12 6 12
Citizen Requests 60 30 60
Studies 1 3 2
Plan Check Capital Improvements 15 3 10
Plan Check Private Development 301535
Plan Check Tract Maps 224
Plan Check Parcel Maps 124
Plan Check Lot Merger/Line Adjustment 2 0 2
Review of WQMPs 10 6 12
Personnel Services – $692,951
Salary requests are for: Executive Director Engineering & Major Projects Manager (1.00) – $249,996; Director of Public Works/City Engineer (0.20) – $37,709; Engineering Division Manager (0.70) – $84,230; Associate Engineer (0.70) – $64,488; Project Manager (0.70) – $51,694; NPDES Inspector (0.25) – $17,163; Administrative Specialist (0.60) – $34,108. Cost allocations are as follows: full-time salaries – $539,388; admin other departments – <$6,806>; overtime – $2,200; benefit costs – $158,169.

Services and Supplies – $362,829
Funding requested is for: books and publications – $200; uniforms – $1,500; program supplies – $2,500; license/ permits/certificates – $4,010; dues and memberships – $1,425; travel and meetings – $5,795; mileage/auto allowance – $11,340; special consulting services – $207,000; plan check service – $100,000; plan check service – reimbursement – <$100,000>; special lab testing – $1,000; special contract services – $118,464; vocational training – $2,400; cellular phone expense – $4,695; miscellaneous expenditures – $2,500.

Capital Outlay
No funding requested.

G-10
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:50PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4641 Management & Construction
E10 Personnel Services
140,111 135,139 270,310.00 0.00 41010-400-00000Regular Earnings 0.00 414,390.00 337,409.00 0.00 0.00 1,374 0 0.00 0.00 41010-400-16001Regular Wages - SRTS 0.00 0.00 0.00 0.00 0.00 147 0 0.00 0.00 41010-400-16002Regular Wages - ATP 0.00 0.00 0.00 0.00 0.00 1,073 9,982 0.00 0.00 41010-400-17027Regular Earnings 0.00 0.00 0.00 0.00 0.00 (5,625) (5,625) -6,187.00 0.00 41017-400-00000CFD Admin Reimbursement 0.00 -6,806.00 -6,806.00 0.00 0.00 8,576 20,141 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 38,237.00 0.00 0.00 0 2,054 0.00 0.00 42020-400-17027Part Time Wages 0.00 0.00 0.00 0.00 0.00 236 1,760 2,200.00 0.00 43010-400-00000Overtime 0.00 2,200.00 2,200.00 0.00 0.00 1,461 508 2,621.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,893.00 888.00 0.00 0.00 0 0 49,365.00 0.00 45220-400-00000Benefit Plan 0.00 61,020.00 49,470.00 0.00 0.00 2,405 2,466 4,810.00 0.00 45240-400-00000Deferred Compensation 0.00 11,504.00 8,425.00 0.00 0.00 17,388 19,644 34,736.00 0.00 45250-400-00000P.E.R.S. 0.00 47,739.00 31,419.00 0.00 0.00 541 627 1,137.00 0.00 45270-400-00000LTD Insurance 0.00 1,822.00 1,482.00 0.00 0.00 752 891 1,187.00 0.00 45290-400-00000Life Insurance 0.00 2,235.00 1,667.00 0.00 0.00 2,284 2,572 3,920.00 0.00 45330-400-00000Medicare 0.00 6,009.00 5,446.00 0.00 0.00 170,723 190,160 364,099 0 Personnel Services Totals: 0.00 542,006 469,837 0 0 E20 Services & Supplies
0 0 200.00 0.00 51020-400-00000Books and Publications 0.00 200.00 200.00 0.00 0.00 362 550 800.00 0.00 51100-400-00000Uniforms 0.00 1,500.00 1,000.00 0.00 0.00 0 319 750.00 0.00 51130-400-00000Program Supplies 0.00 2,500.00 2,000.00 0.00 0.00 0 0 3,710.00 0.00 51150-400-00000License/Permits/Certificates 0.00 4,010.00 3,000.00 0.00 0.00 0 824 1,000.00 0.00 52120-400-00000Dues & Memberships 0.00 1,425.00 1,200.00 0.00 0.00 285 1,270 4,500.00 0.00 52130-400-00000Travel & Meetings 0.00 5,795.00 4,500.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 1
G-11
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
4,108 5,200 2,730.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 11,340.00 11,340.00 0.00 0.00 3,300 0 5,000.00 0.00 52190-400-00000Special Consulting Services 0.00 207,000.00 207,000.00 0.00 0.00 0 0 0.00 0.00 52191-400-00000Special Consulting Svcs Reimb 0.00 0.00 -100,000.00 0.00 0.00 93,024 82,417 100,000.00 0.00 52270-400-00000Plan Check Service 0.00 100,000.00 100,000.00 0.00 0.00 0 0 -100,000.00 0.00 52271-400-00000Plan Check Service - Reimb 0.00 -100,000.00 -100,000.00 0.00 0.00 0 0 1,000.00 0.00 52420-400-00000Special Lab Testing 0.00 1,000.00 1,000.00 0.00 0.00 38,098 24,127 65,000.00 0.00 52450-400-00000Special Contract Services 0.00 118,464.00 118,464.00 0.00 0.00 121 198 1,700.00 0.00 52540-400-00000Vocational Training 0.00 2,400.00 2,400.00 0.00 0.00 5,487 12,932 4,695.00 0.00 52850-400-00000Cellular Phone Expense 0.00 4,695.00 4,695.00 0.00 0.00 1,073 569 2,500.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 2,500.00 2,500.00 0.00 0.00 145,857 128,406 93,585 0 Services & Supplies Totals: 0.00 362,829 259,299 0 0 E30 Capital Outlay
0 0 2,000.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0 0 2,000 0 Capital Outlay Totals: 0.00 0 0 0 0
316,581 318,565 459,684 0 EXPENDITURES TOTALS: 0.00 904,835 729,136 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
316,581 318,565 459,684 0 DEPT EXPENSES 0.00 904,835 729,136 0 0 (316,581) (318,565) (459,684) 0 Management & Construction Totals: 0.00 (904,835) (729,136) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
316,581 318,565 459,684 0 FUND EXPENSES 0.00 904,835 729,136 0 0 (316,581) (318,565) (459,684) 0 General Fund Totals: 0.00 (904,835) (729,136) 0 0 1103 Road Maint Rehab - Sect 2032
4641 Management & Construction
E20 Services & Supplies
52,948 127,915 0.00 0.00 52260-400-17027Design/Engineering Services 0.00 0.00 0.00 0.00 0.00 52,948 127,915 0 0 Services & Supplies Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 2
G-12
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
52,948 127,915 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
52,948 127,915 0 0 DEPT EXPENSES 0.00 0 0 0 0
(52,948) (127,915) 0 0 Management & Construction Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
52,948 127,915 0 0 FUND EXPENSES 0.00 0 0 0 0
(52,948) (127,915) 0 0 Road Maint Rehab - Sect 2032 Totals: 0.00 0 0 0 0 1253 2021 Lease Rev Bond Proceeds
4641 Management & Construction
E10 Personnel Services
0 0 0.00 0.00 41010-400-00000Regular Earnings 0.00 124,998.00 124,998.00 0.00 0.00 0 76,539 85,738.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 45220-400-00000Benefit Plan 0.00 9,000.00 9,000.00 0.00 0.00 0 0 0.00 0.00 45240-400-00000Deferred Compensation 0.00 6,250.00 6,250.00 0.00 0.00 0 0 0.00 0.00 45250-400-00000P.E.R.S. 0.00 7,412.00 7,412.00 0.00 0.00 0 0 0.00 0.00 45270-400-00000LTD Insurance 0.00 551.00 551.00 0.00 0.00 0 0 0.00 0.00 45290-400-00000Life Insurance 0.00 921.00 921.00 0.00 0.00 0 1,110 1,243.00 0.00 45330-400-00000Medicare 0.00 1,813.00 1,813.00 0.00 0.00 0 77,649 86,981 0 Personnel Services Totals: 0.00 150,945 150,945 0 0 0 77,649 86,981 0 EXPENDITURES TOTALS: 0.00 150,945 150,945 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 77,649 86,981 0 DEPT EXPENSES 0.00 150,945 150,945 0 0 0 (77,649) (86,981) 0 Management & Construction Totals: 0.00 (150,945) (150,945) 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 3
G-13
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 77,649 86,981 0 FUND EXPENSES 0.00 150,945 150,945 0 0 0 (77,649) (86,981) 0 2021 Lease Rev Bond Proceeds Totals: 0.00 (150,945) (150,945) 0 0 1751 Infrastructure Fund
4641 Management & Construction
E20 Services & Supplies
180,634 191,813 0.00 0.00 52260-400-17026Design/Engineering Svcs 0.00 0.00 0.00 0.00 0.00 180,634 191,813 0 0 Services & Supplies Totals: 0.00 0 0 0 0 E36 Project Improvement Costs
0 0 6,011,413.00 0.00 60020-400-17026Construction Cost 0.00 0.00 0.00 0.00 0.00 0 0 6,011,413 0 Project Improvement Costs Totals: 0.00 0 0 0 0 180,634 191,813 6,011,413 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
180,634 191,813 6,011,413 0 DEPT EXPENSES 0.00 0 0 0 0
(180,634) (191,813) (6,011,413) 0 Management & Construction Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
180,634 191,813 6,011,413 0 FUND EXPENSES 0.00 0 0 0 0
(180,634) (191,813) (6,011,413) 0 Infrastructure Fund Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 4
G-14
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
550,163 715,942 6,558,078 0 REPORT EXPENSES 0.00 1,055,780 880,081 0 0 (550,163) (715,942) (6,558,078) 0 REPORT TOTALS: 0.00 (1,055,780) (880,081) 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 5
G-15
WORK SHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Public Works Program: 4641 Management and Construction Object
Code
Name and Title of Person
Requesting Travel Allowance
Reason for Expenditure Place Where Event
will be Held
Date(s) of Event Total Est.

Expense
52130 Steve Stanton,
Engineering Division Manager
Annual California Water Environment Association Tristate Conference. This conference provides continuing education units and the most current information on storm water discharge requirements. The CEUs are required to maintain employees' certifications.

Las Vegas, NV Summer 2023 $1,200
52130 Samantha Contreras,
NPDES Inspector
Annual California Water Environment Association Tristate Conference. This conference provides continuing education units and the most current information on storm water discharge requirements. The CEUs are required to maintain employees' certifications.

Las Vegas, NV Summer 2023 $1,200
52130 Monica Heredia,
Director of Public Works/City Engineer
American Public Works Association (APWA) PWX 2023 offers educational sessions that address current public works issues as well as ongoing challenges.

San Diego, CA August 27-30, 2023 $2,500
52130 Rosemary Hoerning,
Executive Director of Engineering
Infrastructure Improvements and the Historic Preservation Act Seminar.

On-line July 11, 2023 $895
Total $5,795
(Only $4,500 approved in City Manager’s Budget)
G-16
WORK SHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Public Works Program: 4641 Management and Construction Object
Code
Name and Title of Person
Requesting Travel Allowance
Reason for Expenditure Place Where Event
will be Held
Date(s) of Event Total Est
Expense
52540 Monica Heredia,
Director of Public Works/City Engineer
Seminars, classes and training sessions available to assist staff in developing additional performance skills.

Various San Bernardino County locations
Periodically $300
52540 Rosemary Hoerning,
Executive Director of Engineering
Seminars, classes and training sessions available to assist staff in developing additional performance skills.

Various San Bernardino County locations
Periodically $300
52540 Steve Stanton,
Engineering Division Manager
Seminars, classes and training sessions available to assist staff in developing additional performance skills.

Various San Bernardino County Locations
Periodically $300
52540 Roberto Ortega,
Project Manager
Seminars, classes and training sessions available to assist staff in developing additional performance skills.

Various San Bernardino County and Southern California locations Periodically $300
52540 James Diaz,
Senior Public Works Inspector
Seminars, classes and training sessions available to assist staff in developing additional performance skills.

Various San Bernardino County locations
Periodically $300
52540 Samantha Contreras,
NPDES Inspector
Seminars, classes, and training sessions available to assist staff in developing additional storm water inspection skills.

Various San Bernardino County locations
Periodically $300
52540 Samantha Contreras,
NPDES Inspector
Grease Interceptor Training. Various San Bernardino
County locations
Periodically $300
52540 Nadia Paz,
Administrative Specialist
Seminars, classes, and training sessions available to assist the City in developing office skills and management.

Various San Bernardino County locations
Periodically $300
Total: $2,400
G-17

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 51020 BOOKS AND PUBLICATIONS – $200 Public Works Standards and Specifications for Public Works Construction “Greenbook” (2) copies 51100 UNIFORMS – $1,500 (Only $1,000 approved in City Manager’s Budget) Rental and cleaning of uniforms and purchase of work boots for Division Personnel. 51130 PROGRAM SUPPLIES – $2,500 (Only $2,000 approved in City Manager’s Budget) Printing costs to replenish inspection forms for industrial, commercial, and construction inspections, $500 Gloves, paper towels, wipes, $250 Replacement of equipment and tools, $1,250 Adjustable height ergonomic desk platform, $500 51150 LICENSE/PERMITS/CERTIFICATES – $4,010 (Only $3,000 approved in City Manager’s Budget) Personnel Description Cost Monica Heredia, Director of Public Works/City Engineer Professional License Renewal $ 250 Rosemary Hoerning, Executive Director of Engineering Professional License Renewal $ 250 Samantha Contreras, NPDES Inspector CWEA Environmental Compliance Inspector Grade 1 Renewal $ 360Annual Permit SWRCB WDR Annual Permit $3,150 52120 DUES AND MEMBERSHIPS – $1,425 (Only $1,200 approved in City Manager’s Budget) Personnel Description Cost
Monica Heredia, Director of Public Works/City Engineer City & County Engineers Association Membership $ 250Rosemary Hoerning, Executive Director of Engineering APWA & County Engineers Association Membership $ 250Steve Stanton, Engineering Division Manager APWA & MSA Annual Membership $ 250 Roberto Ortega, Engineering Division Manager APWA Membership $ 225 James Diaz, Public Works Inspector APWA Membership $ 225Samantha Contreras, NPDES Inspector CWEA Annual Membership $ 225 G-18

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 52130 TRAVEL AND MEETINGS – $5,795 (Only $4,500 approved in City Manager’s Budget) Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings."
52190 SPECIAL CONSULTING SERVICES – $207,000
DBE Goal Setting – $2,000
Assist the City in establishing goals for Disadvantaged Business Enterprise participation in federally funded projects. Goals must be established and approved by Caltrans prior to the beginning of the federal fiscal year, October 1, 2023, or federal funds cannot be obligated for project costs. Current and anticipated federally funded projects include the Central Avenue/Union Pacific Grade Separation Project and Highway Safety Improvements Program (HSIP projects).

Miscellaneous Consultant Services – $5,000 Consulting services such as writing legal descriptions, preparing plans, minor design work and plan preparation, and special studies, $5,000. NPDES Program Management – $200,000 CASC Engineering, Inc. will manage this program. The consultant will assign a Project Manager supported by a team of staff spanning the experiences needed to effectively implement the MS4 NPDES program. That means CASC will “staff up” and “staff down” to match the ebb and flow of program implementation for the City of Montclair. In essence, Montclair will have NPDES program managers, NPDES permit specialists, inspectors, QSDs, QSPs, designers, engineers (trash device implementation), biologists, and monitoring specialists available to assist the city on-call and only when needed. The consultant will attend monthly County NPDES meetings, implement the public Outreach Program, provide staff training, review WQMP documents and provide conditions of approvals for new development. The City will enter into the 2nd year of a five year agreement, Agreement 22-62, with CASC Engineering for consultant services. The annual contract is on an as needed basis with an annual cap of $60,000. Agreement 22-62 would be amended to add the additional services with a new cap of approximately $200,000 annually, $200,000. 52191 SPECIAL CONSULTING SERVICES REIMBURSEMENT – <$100,000> Reimbursement to the City for NPDES Program Permit Services.

G-19

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 52270 PLAN CHECK SERVICE – $100,000 Plan checking services performed by private architectural and engineering (A/E) firms. Fees are collected from developers for these plan checking services. Bills from the A/E firms are charged against the fees. Included in this program are plan check services to verify compliance with Water Quality Management Plan goals ($50,000) and development conditions of approval ($50,000) 52271 PLAN CHECK SERVICE REIMBURSEMENT – <$100,000>
Reimbursement to the City for Plan Check Service.
52420 SPECIAL LAB TESTING – $1,000
Sewer testing, special testing, and compliance monitoring testing: This account is budgeted to finance the monthly, bi-monthly, and semiannual chemical analysis of the City’s wastewaters as required by the Regional Water Quality Control Board. Testing includes (1) sewer testing: analysis of monthly, bi-monthly, and semi-annual samples taken from three connection points, as required by Exhibit A of the Inland Empire Utilities Agency (IEUA) service contract, (2) special testing: includes special testing of Exhibit A violations and Monte Vista Water District (MVWD) background well testing to help develop local limits, and (3) compliance monitoring: City must periodically sample permitted businesses as required by the Environmental Protection Agency and the California Regional Water Quality Control Board. 52450 SPECIAL CONTRACT SERVICES – $118,464
UNDERGROUND SERVICE ALERT – $3,500 Payment to Underground Service Alert (USA) for their notification services. This service is a legal requirement mandated by the state. Before any excavation can take place, USA must be notified. Utility owners must then mark their facilities within 48 hours. The current charge is based on the number of notifications received by the City and is $1.65 per notification. The City averages approximately 120 notifications per month plus a regulatory fee of $80 per month.

NPDES – $66,846 The City is a co-permittee with other cities and the San Bernardino County Flood Control District under an NPDES permit for the regulation of stormwater runoff. The permit is issued by the California Regional Water Quality Control Board, Santa Ana Region, and is required for compliance with Federal Environmental Protection Agency regulations as mandated by the Federal Clean Water Act. The purpose of the permit is to implement programs to reduce pollution into the receiving waters of the United States. The co-permittees entered into an agreement to share the costs of implementing NPDES requirements. The City's share is approximately 2.41 percent of the overall $2,777,492 budget (San Bernardino Flood had some existing revenues which are being credited to the City this year). The program pays for monitoring and reconnaissance, administration, a Drainage Area Management Plan, and a Geographic Information Management System. Payment is made quarterly to the Flood Control District.

G-20

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 52450 SPECIAL CONTRACT SERVICES – continued STATE FEE FOR WASTE DISCHARGE REQUIREMENTS – $26,977 The state requires each entity that owns and/or operates a storm drain system to pay an annual fee based on the entity's population.

Montclair's population falls in the range of 25,000-49,000 with an annual fee of $18,989*. In addition, the California Regional Water Quality Control Board, Santa Ana Region, implements a 21% surcharge, $3,988, along with the fees. *The state does not establish the fee for the fiscal year until September of each year. Estimates are provided earlier in the year for budgeting purposes, but the estimates are sometimes low. The budget amount requested is based on the state's estimate plus anadditional 5%. SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT – $4,000 New fee being implemented – 21% surcharge fee Section 13260 Water Code. PLANET BIDS – $4,641 The state requires that projects be publically advertised. Planetbids is a web-based bid management system that meets state advertising requirements for Capital Improvements projects.

SSMP – $10,000 Sewer System Management Plan (SSMP)/Master Plan annual update. FOG (Fats, Oil & Grease) MONITORING PROGRAM – $2,500 Aquatics software annual administration fees. 52540 VOCATIONAL TRAINING – $2,400
Attendance at vocational training classes – for detail see “Worksheet – Justification of Conference and In-Service Training Request Schedule B – Vocational Training.”
G-21

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4641 Management and ConstructionObject Number 52850 CELLULAR PHONE EXPENSES – $4,695 Cellular phone use for the Public Works Department. These funds are used for all Public Works cellular phones except those assigned for use by sewer personnel. Those phones assigned to sewer personnel are paid from the Sewer Fund. 52990 MISCELLANEOUS EXPENDITURES – $2,500
Anticipated miscellaneous expenditures include, Disadvantaged Business Enterprise advertisements; special permits and filing fees not otherwise chargeable to other accounts; padlocks, hanging files, Microflex Latex Exam Gloves, Kimberly Clark X60 Wipers; marking paint; various buffer solutions and tracer dyes used in testing storm water runoff; manhole cover hooks; miscellaneous office supplies, etc.

G-22
PROGRAM BUDGET SUMMARY – 1
Program Number 4642
Department Division Program
Public Works Engineering Inspection
Program Description
Issue Public Works construction permits for works within public rights of way; provide inspection of Public Works capital improvement projects, public improvements within subdivisions, and public improvements by private developments; provide inspection of work by utility companies within public rights of way; provide on-site inspection of grading when requested by the Building Division; and provide inspection services as requested by other departments.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 111,691 123,885 123,885
Services and Supplies 0 0 0
Capital Outlay 0 0 0
Total 111,691 123,885 123,885
Personnel Authorized 0.80 (FT) 0.80 (FT) 0.80 (FT)
Source of Funds
General Fund 111,691 123,885 123,885
Total 111,691 123,885 123,885
G-23
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 0.10 0.10 0.10 18,855 18,855
Sr. Public Works Inspector 0.70 0.70 0.70 64,898 64,898 Full Time 0.80 0.80 0.80 83,753 83,753
Overtime 3,000 3,000
Total Salaries & Wages 86,753 86,753
Benefit Costs 20,610 20,610
PERS Benefit Costs 16,522 16,522
Total Benefit Costs 37,132 37,132
TOTAL 123,885 123,885

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4642 Public Works Inspection

POSITION QUOTA APPROPRIATIONS
G-24
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Engineering 4642 Inspection
Work Program

1. Inspect public works projects.

2. Inspect development-related work within the public right-of-way.

3. Inspect utility company related work within the public right-of-way.

4. Issue permits for work performed within the public right-of-way.

5. Provide project management of public works projects.

6. Provide on-site grading inspection at request of Building Division.

7. Provide inspection assistance for other departments.

Units of Measure
1st 6 mos. Estimate
2021-2022 2022-2023 2023-2024
Subdivision public improvement inspections 200 100 200
Private development improvement inspections 50 30 50
Public works improvement inspections performed 200 100 200 Public utilities inspections performed 100 50 100
Personnel Services – $123,885
Salary requests are for: Director of Public Works/City Engineer (0.10) – $18,855; Senior Public Works Inspector (0.70) – $64,898. Cost allocations are as follows: full-time salaries – $83,753; overtime – $3,000; benefit costs – $37,132.

Services and Supplies
No funding requested.

Capital Outlay
No funding requested.

G-25
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:50PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4642 Inspection
E10 Personnel Services
58,509 89,508 75,773.00 0.00 41010-400-00000Regular Earnings 0.00 83,753.00 83,753.00 0.00 0.00 5,460 1,537 3,600.00 0.00 43010-400-00000Overtime 0.00 3,000.00 3,000.00 0.00 0.00 412 1,196 1,159.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,129.00 1,129.00 0.00 0.00 0 0 13,440.00 0.00 45220-400-00000Benefit Plan 0.00 14,400.00 14,400.00 0.00 0.00 757 1,038 2,624.00 0.00 45240-400-00000Deferred Compensation 0.00 2,890.00 2,890.00 0.00 0.00 6,357 11,565 13,142.00 0.00 45250-400-00000P.E.R.S. 0.00 16,522.00 16,522.00 0.00 0.00 232 372 319.00 0.00 45270-400-00000LTD Insurance 0.00 361.00 361.00 0.00 0.00 223 493 536.00 0.00 45290-400-00000Life Insurance 0.00 616.00 616.00 0.00 0.00 934 1,330 1,098.00 0.00 45330-400-00000Medicare 0.00 1,214.00 1,214.00 0.00 0.00 72,885 107,039 111,691 0 Personnel Services Totals: 0.00 123,885 123,885 0 0 72,885 107,039 111,691 0 EXPENDITURES TOTALS: 0.00 123,885 123,885 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
72,885 107,039 111,691 0 DEPT EXPENSES 0.00 123,885 123,885 0 0 (72,885) (107,039) (111,691) 0 Inspection Totals: 0.00 (123,885) (123,885) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
72,885 107,039 111,691 0 FUND EXPENSES 0.00 123,885 123,885 0 0 (72,885) (107,039) (111,691) 0 General Fund Totals: 0.00 (123,885) (123,885) 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 1
G-26
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
72,885 107,039 111,691 0 REPORT EXPENSES 0.00 123,885 123,885 0 0 (72,885) (107,039) (111,691) 0 REPORT TOTALS: 0.00 (123,885) (123,885) 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 2
G-27
PROGRAM BUDGET SUMMARY – 1
Program Number 4644
Department Division Program
Public Works Engineering Traffic Safety Engineering
Program Description
Oversee the maintenance of traffic signals, signal coordination and timing, and street lighting system; provide for the implementation of proper safety standards and devices to ensure that the City street system functions in a safe manner; and prepare and review traffic engineering studies. Coordinate traffic and transportation issues with surrounding and regional agencies. Maintain Highway Performance Monitoring System (HPMS) program database required by state and federal governments. Perform traffic counts on major streets. Prepare speed surveys as required in accordance with state law.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 11,458 12,428 12,428
Services and Supplies 176,000 329,000 276,000
Capital Outlay 0 0 0
Total 187,458 341,428 288,428
Personnel Authorized 0.05 (FT) 0.05 (FT) 0.05 (FT)
Source of Funds
General Fund 11,458 12,428 12,428
Gas Tax Fund 176,000 329,000 276,000
Total 187,458 341,428 288,428
G-28
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 0.05 0.05 0.05 9,427 9,427
Full Time 0.05 0.05 0.05 9,427 9,427
Benefit Costs 1,619 1,619
PERS Benefit Costs 1,382 1,382
Total Benefit Costs 3,001 3,001
TOTAL 12,428 12,428

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4644 Traffic Safety Engineering G-29
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Engineering 4644 Traffic Safety Engineering Work Program

1. Maintain accident record system.

2. Conduct studies and investigations relative to traffic safety.

3. Respond to citizen requests regarding traffic operations.

4. Implement signing and striping projects to improve safety and facilitate traffic flow.

5. Oversee maintenance and operation of traffic signals.

6. Conduct traffic counts and speed surveys.

7. Maintain Highway Performance Monitoring System (HPMS) program database. The HPMS database is required by both state and federal government agencies.

8. Participation in SBCTA and Caltrans regional transportation issues including Congestion Management Plan and NEXUS study updates and implement/monitor/adjust Transportation Development Impact Fees.

9. Review development impacts on transportation and traffic.

Units of Measure
1st 6 mos. Estimate
2021-2022 2022-2023 2023-2024
Developments reviewed 10 5 10
Signals maintained 45 47 50
Reports, studies, investigations 1 5 5
Citizen requests 40 15 35
Traffic Counts 20 0 10
Personnel Services – $12,428
Salary requests are for: Director of Public Works/City Engineer (0.05) – $9,427. Cost allocations are as follows:
full-time salaries – $9,427; benefit costs – $3,001.

Services and Supplies – $329,000
Funding requested is for: maintenance – traffic signals – $100,000; extraordinary signal maintenance – $180,000; architecture/engineering services – $48,000; miscellaneous expenditures – $1,000.

Capital Outlay
No funding requested.

G-30
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:50PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4644 Traffic Safety Engineering
E10 Personnel Services
8,728 6,751 8,769.00 0.00 41010-400-00000Regular Earnings 0.00 9,427.00 9,427.00 0.00 0.00 206 0 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 840.00 0.00 45220-400-00000Benefit Plan 0.00 900.00 900.00 0.00 0.00 378 0 438.00 0.00 45240-400-00000Deferred Compensation 0.00 471.00 471.00 0.00 0.00 952 789 1,185.00 0.00 45250-400-00000P.E.R.S. 0.00 1,382.00 1,382.00 0.00 0.00 29 29 37.00 0.00 45270-400-00000LTD Insurance 0.00 42.00 42.00 0.00 0.00 49 44 62.00 0.00 45290-400-00000Life Insurance 0.00 69.00 69.00 0.00 0.00 130 97 127.00 0.00 45330-400-00000Medicare 0.00 137.00 137.00 0.00 0.00 10,472 7,711 11,458 0 Personnel Services Totals: 0.00 12,428 12,428 0 0 E20 Services & Supplies
47,032 70,916 0.00 0.00 51170-400-00000Expenses Reimb to Gas Tax 0.00 0.00 0.00 0.00 0.00 36,000 47,952 0.00 0.00 52260-400-00000Architecture/Engineering Svcs 0.00 0.00 0.00 0.00 0.00 83,032 118,868 0 0 Services & Supplies Totals: 0.00 0 0 0 0 93,504 126,579 11,458 0 EXPENDITURES TOTALS: 0.00 12,428 12,428 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
93,504 126,579 11,458 0 DEPT EXPENSES 0.00 12,428 12,428 0 0 (93,504) (126,579) (11,458) 0 Traffic Safety Engineering Totals: 0.00 (12,428) (12,428) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 1
G-31
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
93,504 126,579 11,458 0 FUND EXPENSES 0.00 12,428 12,428 0 0 (93,504) (126,579) (11,458) 0 General Fund Totals: 0.00 (12,428) (12,428) 0 0 1102 Gas Tax Fund
4644 Traffic Safety Engineering
E20 Services & Supplies
(47,032) (70,916) 0.00 0.00 51170-400-00000Expenses Reimb from GenFund 0.00 0.00 0.00 0.00 0.00 29,697 93,338 50,000.00 0.00 52040-400-00000Maintenance - Traffic Signals 0.00 100,000.00 60,000.00 0.00 0.00 81,747 58,806 90,000.00 0.00 52060-400-00000Extraordinary Signal Maintenan 0.00 180,000.00 180,000.00 0.00 0.00 0 29,924 35,000.00 0.00 52260-400-00000Architecture/Engineering Svcs 0.00 48,000.00 35,000.00 0.00 0.00 0 0 1,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 1,000.00 1,000.00 0.00 0.00 64,413 111,153 176,000 0 Services & Supplies Totals: 0.00 329,000 276,000 0 0 64,413 111,153 176,000 0 EXPENDITURES TOTALS: 0.00 329,000 276,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
64,413 111,153 176,000 0 DEPT EXPENSES 0.00 329,000 276,000 0 0 (64,413) (111,153) (176,000) 0 Traffic Safety Engineering Totals: 0.00 (329,000) (276,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
64,413 111,153 176,000 0 FUND EXPENSES 0.00 329,000 276,000 0 0 (64,413) (111,153) (176,000) 0 Gas Tax Fund Totals: 0.00 (329,000) (276,000) 0 0 1104 Measure I Fund
4644 Traffic Safety Engineering
E20 Services & Supplies
1,062 0 0.00 0.00 52190-400-16515Safety Analysis-SSARP 0.00 0.00 0.00 0.00 0.00 1,062 0 0 0 Services & Supplies Totals: 0.00 0 0 0 0
1,062 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 2
G-32
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
1,062 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(1,062) 0 0 0 Traffic Safety Engineering Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
1,062 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(1,062) 0 0 0 Measure I Fund Totals: 0.00 0 0 0 0
1163 Safety/PW Dept Grants
4644 Traffic Safety Engineering
E20 Services & Supplies
5,771 31,380 0.00 0.00 52190-400-16515Safety Analysis-SSARP 0.00 0.00 0.00 0.00 0.00 5,771 31,380 0 0 Services & Supplies Totals: 0.00 0 0 0 0 5,771 31,380 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
5,771 31,380 0 0 DEPT EXPENSES 0.00 0 0 0 0
(5,771) (31,380) 0 0 Traffic Safety Engineering Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
5,771 31,380 0 0 FUND EXPENSES 0.00 0 0 0 0
(5,771) (31,380) 0 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 3
G-33
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
164,749 269,111 187,458 0 REPORT EXPENSES 0.00 341,428 288,428 0 0 (164,749) (269,111) (187,458) 0 REPORT TOTALS: 0.00 (341,428) (288,428) 0 0 GL-Budget Analysis (6/1/2023 - 3:50 PM) Page 4
G-34

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4644 Traffic Safety Engineering Object Number 52040 MAINTENANCE – TRAFFIC SIGNALS – $100,000 (Only $60,000 approved in City Manager’s Budget) Monthly routine and preventative maintenance checks of the City's 50 traffic signals and one beacon at Fire Station No. 1, along with three signal systems shared with San Bernardino County, are performed by Econolite Systems at a rate of $77.76 per month per signalized intersection. (Gas Tax Fund)
52060 EXTRAORDINARY SIGNAL MAINTENANCE – $180,000
Extraordinary maintenance for the City's traffic signal system. The maintenance work includes replacement of traffic signal loops, video detection, LED signal lamps, safety lighting, load switches, amplifiers, and other electronic components, and repair of damage from traffic accidents and vandalism. When possible, the City attempts to recover costs due to damage from traffic accidents and vandalism. Monthly extraordinary maintenance costs average approximately $7,000 or $85,000 per year. Extraordinary maintenance cost associated with the three County-owned signals shared with Montclair averages approximately $6,000 per year. The City's traffic signal controllers are outdated and need replacement at a cost of $75,000. (Gas Tax Fund) 52260 ARCHITECTURE/ENGINEERING SERVICES – $48,000 (Only $35,000 approved in City Manager’s Budget) Traffic engineering services for signal timing maintenance, Congestion Management Plan monitoring, preparation and/or review of traffic studies, and miscellaneous traffic engineering services. (Gas Tax Fund) 52990 MISCELLANEOUS EXPENDITURES – $1,000
Traffic counter supplies as necessary including road tubes, clamps, cleats, tape, concrete nails, batteries, and air switches necessary to maintain the City's traffic counting program. (Gas Tax Fund) G-35

DIVISION BUDGET SUMMARY

Department Division
Public Works Streets

Overview
Maintain the City infrastructure through managing of programs including graffiti abatement, maintaining and making minor repairs to streets and alleys, sidewalks, storm drain facilities, abating weeds in the City right-ofways, striping, stenciling, maintaining regulatory signs and sweeping streets.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 720,789 998,073 648,533
Services and Supplies 1,033,082 1,114,611 1,021,490
Capital Outlay 34,600 403,528 88,000
Total 1,788,471 2,516,212 1,758,023
Personnel Authorized 9.15 (FT) 14.05 (FT) 8.97 (FT)

1.15 (PT) 1.15 (PT) 1.15 (PT)

Department Distribution
Graffiti Abatement 94,521 94,321 94,321
Street Maintenance 1,365,559 1,936,240 1,333,488
Signing & Painting 144,950 144,514 149,260
Street Sweeping 183,441 341,137 180,954
Total 1,788,471 2,516,212 1,758,023
Source of Funds
General Fund 1,226,610 1,668,603 1,142,480
Gas Tax Fund 533,137 574,936 504,815
Community Dev Block Grant Fund 28,724 30,728 30,728
Equipment Replacement Fund 0 241,945 80,000
Total 1,788,471 2,516,212 1,758,023

G-36
PROGRAM BUDGET SUMMARY – 1
Program Number 4645
Department Division Program
Public Works Streets Graffiti Abatement
Program Description
Remove graffiti from public property and selected locations on residential and commercial structures throughout the City.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 80,321 73,621 73,621
Services and Supplies 14,200 20,700 20,700
Capital Outlay 0 0 0
Total 94,521 94,321 94,321

Personnel Authorized 1.55 (FT) 1.55 (FT) 1.55 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Source of Funds
General Fund 65,797 63,593 63,593
Community Dev Block Grant Fund 28,724 30,728 30,728
Total 94,521 94,321 94,321

G-37
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 5,085 5,085
Graffiti Abatement Worker 1.50 1.50 1.50 46,029 46,029
Graffiti Abatement CFD Reimb -1,400 -1,400
Part-Time
Graffiti Abatement Worker 1.00 1.00 1.00 0 0
Full Time 1.55 1.55 1.55 51,114 51,114
Admin other Departments -1,400 -1,400
Part Time 1.00 1.00 1.00 0 0
Overtime 1,000 1,000
Total Salaries & Wages 50,714 50,714
Benefit Costs 17,930 17,930
PERS Benefit Costs 4,977 4,977
Total Benefit Costs 22,907 22,907
TOTAL 73,621 73,621

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4645 Graffiti Abatement G-38
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4645 Graffiti Abatement
Work Program

1. Removal of graffiti from public and private property by City crews.

Units of Measure
1st 6 mos. Estimated
2021–22 2022–23 2023–24
Locations graffiti abated 1,165 2,000 4,000
Personnel Services – $73,621
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $5,085; Graffiti Abatement Worker (1.50) – $46,029. Cost allocations are as follows: full–time salaries – $51,114; admin other departments – <$1,400>; overtime – $1,000; benefit costs – $22,907.

Services and Supplies – $20,700
Funding requested is for: uniforms – $2,200; program supplies – $2,500; materials – miscellaneous maintenance and repair – $15,000; small equipment – $1,000.

Capital Outlay
No funding requested.

G-39
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4645 Graffiti Abatement
E10 Personnel Services
8,982 19,119 56,144.00 0.00 41010-400-00000Regular Earnings 0.00 51,114.00 51,114.00 0.00 0.00 (9,196) (11,305) -17,774.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 -14,928.00 -14,928.00 0.00 0.00 573 542 700.00 0.00 43010-400-00000Overtime 0.00 1,000.00 1,000.00 0.00 0.00 0 31 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 138 0 144.00 0.00 44190-400-00000Sick Leave Redemption 0.00 92.00 92.00 0.00 0.00 9 0 0.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 0 0 17,670.00 0.00 45220-400-00000Benefit Plan 0.00 16,500.00 16,500.00 0.00 0.00 139 82 135.00 0.00 45240-400-00000Deferred Compensation 0.00 153.00 153.00 0.00 0.00 1,036 2,216 5,501.00 0.00 45250-400-00000P.E.R.S. 0.00 4,977.00 4,977.00 0.00 0.00 75 87 236.00 0.00 45270-400-00000LTD Insurance 0.00 223.00 223.00 0.00 0.00 34 91 227.00 0.00 45290-400-00000Life Insurance 0.00 221.00 221.00 0.00 0.00 142 287 814.00 0.00 45330-400-00000Medicare 0.00 741.00 741.00 0.00 0.00 1,931 11,151 63,797 0 Personnel Services Totals: 0.00 60,093 60,093 0 0 E20 Services & Supplies
865 813 2,000.00 0.00 51130-400-00000Program Supplies 0.00 2,500.00 2,500.00 0.00 0.00 (500) (500) 0.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 365 313 2,000 0 Services & Supplies Totals: 0.00 3,500 3,500 0 0 2,295 11,463 65,797 0 EXPENDITURES TOTALS: 0.00 63,593 63,593 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 1
G-40
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
2,295 11,463 65,797 0 DEPT EXPENSES 0.00 63,593 63,593 0 0 (2,295) (11,463) (65,797) 0 Graffiti Abatement Totals: 0.00 (63,593) (63,593) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
2,295 11,463 65,797 0 FUND EXPENSES 0.00 63,593 63,593 0 0 (2,295) (11,463) (65,797) 0 General Fund Totals: 0.00 (63,593) (63,593) 0 0 1132 Community Development Block Gr
4645 Graffiti Abatement
E10 Personnel Services
8,196 10,305 16,524.00 0.00 41011-400-00000Reg Wages Reimb-Graffiti 0.00 13,528.00 13,528.00 0.00 0.00 8,196 10,305 16,524 0 Personnel Services Totals: 0.00 13,528 13,528 0 0 E20 Services & Supplies
550 273 2,200.00 0.00 51100-400-00000Graffiti - Uniforms 0.00 2,200.00 2,200.00 0.00 0.00 9,668 9,851 10,000.00 0.00 51410-400-00000Graffiti -Mtrls Maint & Repair 0.00 15,000.00 15,000.00 0.00 0.00 10,218 10,124 12,200 0 Services & Supplies Totals: 0.00 17,200 17,200 0 0 E30 Capital Outlay
15,445 0 0.00 0.00 62020-400-00000Graffiti - Trans & Work Equip 0.00 0.00 0.00 0.00 0.00 15,445 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
33,859 20,429 28,724 0 EXPENDITURES TOTALS: 0.00 30,728 30,728 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
33,859 20,429 28,724 0 DEPT EXPENSES 0.00 30,728 30,728 0 0 (33,859) (20,429) (28,724) 0 Graffiti Abatement Totals: 0.00 (30,728) (30,728) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 2
G-41
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
33,859 20,429 28,724 0 FUND EXPENSES 0.00 30,728 30,728 0 0 (33,859) (20,429) (28,724) 0 Community Development Block Gr Totals: 0.00 (30,728) (30,728) 0 0 1750 Equipment Replacement Fund
4645 Graffiti Abatement
E30 Capital Outlay
0 48,788 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 48,788 0 0 Capital Outlay Totals: 0.00 0 0 0 0
0 48,788 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 48,788 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 (48,788) 0 0 Graffiti Abatement Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 48,788 0 0 FUND EXPENSES 0.00 0 0 0 0
0 (48,788) 0 0 Equipment Replacement Fund Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
36,154 80,680 94,521 0 REPORT EXPENSES 0.00 94,321 94,321 0 0 (36,154) (80,680) (94,521) 0 REPORT TOTALS: 0.00 (94,321) (94,321) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 3
G-42

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4645 Graffiti Abatement Object Number 51100 UNIFORMS – $2,200 Provide and launder uniforms and purchase work boots for personnel assigned to this division. (CDBG Fund) 51130 PROGRAM SUPPLIES – $2,500 Work gloves, safety goggles, rain gear, etc., used by personnel in this division. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $15,000 Paint, brushes, rollers, rags, etc., that would be used in removing graffiti throughout the City. (CDBG Fund) 52690 SMALL EQUIPMENT – $1,000 Airless paint sprayer.

G-43
PROGRAM BUDGET SUMMARY – 1
Program Number 4646

Department Division Program
Public Works Streets Street Maintenance

Program Description
Provide a safe travelway for both pedestrian and vehicular traffic by making repairs to streets, sidewalks, maintaining flood control facilities, controlling weed growth and repairing fencing in the public right-of-way, and picking up abandoned shopping carts and debris from City streets and alleys.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 377,177 679,484 316,698
Services and Supplies 953,782 1,006,811 928,790
Capital Outlay 34,600 249,945 88,000
Total 1,365,559 1,936,240 1,333,488
Personnel Authorized 4.50 (FT) 9.50 (FT) 4.32 (FT)

0.15 (PT) 0.15 (PT) 0.15 (PT)

Source of Funds
General Fund 891,012 1,197,749 814,763
Gas Tax Fund 474,547 496,546 438,725
Equipment Replacement Fund 0 241,945 80,000
Total 1,365,559 1,936,240 1,333,488

G-44
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 5,085 5,085
Leadworker Maintenance 0.75 1.15 0.90 64,379 49,773
Maintenance Worker 3.30 7.90 2.97 375,439 140,836
Graffiti Abatement Worker 0.25 0.25 0.25 0 0
Customer Svc Rep/Office Spec 0.15 0.15 0.15 6,674 6,674 Part-Time
Senior Leadworker 0.15 0.15 0.15 2,551 2,551
Full Time 4.50 9.50 4.32 451,577 202,368
Part Time 0.15 0.15 0.15 2,551 2,551
Overtime 30,000 20,000
Total Salaries & Wages 484,128 224,919
Benefit Costs 156,460 73,989
PERS Benefit Costs 38,896 17,790
Total Benefit Costs 195,356 91,779
TOTAL 679,484 316,698

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4646 Street Maintenance G-45
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4646 Street Maintenance
Work Program

1. Remove and replace asphalt concrete that has deteriorated.

2. On–going crack sealing program.

3. Remove and replace damaged concrete sidewalk, curb and gutter, and cross gutter.

4. Maintain all flood control facilities and City rights–of–way.

5. Eradicate weeds from all City rights–of–way.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Tons of asphaltic concrete placed 12 16 60
Pounds of crack seal placed 2,800 0 10,000
Square footage of sidewalk removed
And replaced 150 1,380 6,400
Remove and replace curb and gutter (lin. ft.) 0 0 40
Flood control facilities maintained (lin. ft.) 24,000 12,000 24,000 Personnel Services – $679,484
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $5,085; Leadworker Maintenance (1.15) – $64,379; Maintenance Worker (7.90) – $375,439; Customer Service Representative/Office Specialist (0.15) – $6,674; Senior Leadworker (0.15/part–time) – $2,551; Cost allocations are as follows: full–time salaries – $451,577; part-time salaries – $2,551; overtime – $30,000; benefit costs – $195,356.

Services and Supplies – $1,006,811
Funding requested is for: uniforms – $7,250; program supplies – $3,000; license/permits/certificates – $2,300; materials – asphalt mix – $22,500; materials – cement/sand/gravel – $13,300; materials – weed chemicals – $3,000; materials – miscellaneous maintenance and repair – $18,400; dues and memberships – $1,460; street lighting – $400,000; special contract services – $489,201; educational grants – $3,000; vocational training – $40,900; rent – equipment – $2,500.

Capital Outlay – $249,945
Funding requested is for: one KM8000T 4-Ton Asphalt Hotbox Trailer – $60,000; one PJ Low-Pro High Side Dump Trailer – $20,000; one 2023 or 2024 XT Pro 56 Forestry Aerial Ford F750 XL Gasoline Model – $161,945; one Multi-quip tow behind cement mixer – $8,000.

G-46
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4646 Street Maintenance
E10 Personnel Services
22,093 29,319 237,642.00 0.00 41010-400-00000Regular Earnings 0.00 451,577.00 202,368.00 0.00 0.00 0 1,496 2,477.00 0.00 42020-400-00000Part Time Wages 0.00 2,551.00 2,551.00 0.00 0.00 17,943 37,723 30,000.00 0.00 43010-400-00000Overtime 0.00 30,000.00 20,000.00 0.00 0.00 0 304 0.00 0.00 43010-400-42020Overtime 0.00 0.00 0.00 0.00 0.00 0 31 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 138 0 144.00 0.00 44190-400-00000Sick Leave Redemption 0.00 92.00 92.00 0.00 0.00 0 0 79,023.00 0.00 45220-400-00000Benefit Plan 0.00 145,668.00 68,760.00 0.00 0.00 139 82 135.00 0.00 45240-400-00000Deferred Compensation 0.00 153.00 153.00 0.00 0.00 2,472 4,780 21,909.00 0.00 45250-400-00000P.E.R.S. 0.00 38,896.00 17,790.00 0.00 0.00 188 277 1,000.00 0.00 45270-400-00000LTD Insurance 0.00 1,990.00 891.00 0.00 0.00 134 254 933.00 0.00 45290-400-00000Life Insurance 0.00 1,746.00 841.00 0.00 0.00 948 1,358 3,760.00 0.00 45330-400-00000Medicare 0.00 6,653.00 3,252.00 0.00 0.00 1,573 621 154.00 0.00 45340-400-00000Social Security 0.00 158.00 0.00 0.00 0.00 45,627 76,247 377,177 0 Personnel Services Totals: 0.00 679,484 316,698 0 0 E20 Services & Supplies
5,256 5,504 3,625.00 0.00 51100-400-00000Uniforms 0.00 3,625.00 3,625.00 0.00 0.00 400 424 400.00 0.00 51130-400-00000Program Supplies 0.00 400.00 400.00 0.00 0.00 480 800 2,300.00 0.00 51150-400-00000License/Permits/Certificates 0.00 2,300.00 1,000.00 0.00 0.00 205,070 189,109 0.00 0.00 51170-400-00000Expenses Reimb to Gas Tax 0.00 0.00 0.00 0.00 0.00 0 0 1,500.00 0.00 51350-400-00000Materials - Asphalt Mix 0.00 2,250.00 2,250.00 0.00 0.00 0 0 700.00 0.00 51360-400-00000Materials - Cement/Sand/Gravel 0.00 1,330.00 1,330.00 0.00 0.00 (136) 0 500.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 500.00 500.00 0.00 0.00 838 300 1,500.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 2,000.00 2,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 1
G-47
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
150 330 1,460.00 0.00 52120-400-00000Dues & Memberships 0.00 1,460.00 1,460.00 0.00 0.00 393,285 334,217 390,000.00 0.00 52340-400-00000Street Lighting 0.00 400,000.00 400,000.00 0.00 0.00 2,525 16,582 50,000.00 0.00 52450-400-00000Special Contract Services 0.00 50,000.00 40,000.00 0.00 0.00 0 0 2,500.00 0.00 52530-400-00000Educational Grants 0.00 3,000.00 3,000.00 0.00 0.00 268 19,654 22,250.00 0.00 52540-400-00000Vocational Training 0.00 40,900.00 32,000.00 0.00 0.00 0 3,247 2,500.00 0.00 52640-400-00000Rent - Equipment 0.00 2,500.00 2,500.00 0.00 0.00 0 400 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 608,135 570,566 479,235 0 Services & Supplies Totals: 0.00 510,265 490,065 0 0 E30 Capital Outlay
0 0 34,600.00 0.00 62050-400-00000Other Equipment 0.00 8,000.00 8,000.00 0.00 0.00 0 0 34,600 0 Capital Outlay Totals: 0.00 8,000 8,000 0 0 653,762 646,812 891,012 0 EXPENDITURES TOTALS: 0.00 1,197,749 814,763 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
653,762 646,812 891,012 0 DEPT EXPENSES 0.00 1,197,749 814,763 0 0 (653,762) (646,812) (891,012) 0 Street Maintenance Totals: 0.00 (1,197,749) (814,763) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
653,762 646,812 891,012 0 FUND EXPENSES 0.00 1,197,749 814,763 0 0 (653,762) (646,812) (891,012) 0 General Fund Totals: 0.00 (1,197,749) (814,763) 0 0 1102 Gas Tax Fund
4646 Street Maintenance
E10 Personnel Services
38,632 74,629 0.00 0.00 41010-400-00000Regular Earnings 0.00 0.00 0.00 0.00 0.00 61,724 51,316 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 1,304 0 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 4,428 7,227 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 175 290 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 138 229 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 2
G-48
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1,525 1,833 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 3,847 3,243 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 111,773 138,767 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
3,000 3,625 3,625.00 0.00 51100-400-00000Uniforms 0.00 3,625.00 3,625.00 0.00 0.00 1,644 2,100 2,100.00 0.00 51130-400-00000Program Supplies 0.00 2,600.00 2,600.00 0.00 0.00 (205,070) (189,109) 0.00 0.00 51170-400-00000Expenses Reimb from GenFund 0.00 0.00 0.00 0.00 0.00 2,019 6,902 13,500.00 0.00 51350-400-00000Materials - Asphalt Mix 0.00 20,250.00 12,000.00 0.00 0.00 344 2,334 6,300.00 0.00 51360-400-00000Materials - Cement/Sand/Gravel 0.00 11,970.00 6,500.00 0.00 0.00 (307) 0 2,500.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 2,500.00 2,500.00 0.00 0.00 10,558 9,938 11,500.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 16,400.00 11,500.00 0.00 0.00 256,898 332,812 435,022.00 0.00 52450-400-00000Special Contract Services 0.00 439,201.00 400,000.00 0.00 0.00 69,086 168,602 474,547 0 Services & Supplies Totals: 0.00 496,546 438,725 0 0 E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
180,859 307,369 474,547 0 EXPENDITURES TOTALS: 0.00 496,546 438,725 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
180,859 307,369 474,547 0 DEPT EXPENSES 0.00 496,546 438,725 0 0 (180,859) (307,369) (474,547) 0 Street Maintenance Totals: 0.00 (496,546) (438,725) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
180,859 307,369 474,547 0 FUND EXPENSES 0.00 496,546 438,725 0 0 (180,859) (307,369) (474,547) 0 Gas Tax Fund Totals: 0.00 (496,546) (438,725) 0 0 1750 Equipment Replacement Fund
4646 Street Maintenance
E30 Capital Outlay
0 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 241,945.00 80,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 3
G-49
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 Capital Outlay Totals: 0.00 241,945 80,000 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 241,945 80,000 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 241,945 80,000 0 0
0 0 0 0 Street Maintenance Totals: 0.00 (241,945) (80,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 241,945 80,000 0 0
0 0 0 0 Equipment Replacement Fund Totals: 0.00 (241,945) (80,000) 0 0 1751 Infrastructure Fund
4646 Street Maintenance
E20 Services & Supplies
1,855 0 0.00 0.00 52190-400-17003Central/UPRR Feasibility Study 0.00 0.00 0.00 0.00 0.00 768,959 393,941 0.00 0.00 52260-400-17003Central Ave/UPRR Arch/Eng 0.00 0.00 0.00 0.00 0.00 770,813 393,941 0 0 Services & Supplies Totals: 0.00 0 0 0 0 770,813 393,941 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
770,813 393,941 0 0 DEPT EXPENSES 0.00 0 0 0 0
(770,813) (393,941) 0 0 Street Maintenance Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
770,813 393,941 0 0 FUND EXPENSES 0.00 0 0 0 0
(770,813) (393,941) 0 0 Infrastructure Fund Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 4
G-50
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
1,605,434 1,348,122 1,365,559 0 REPORT EXPENSES 0.00 1,936,240 1,333,488 0 0 (1,605,434) (1,348,122) (1,365,559) 0 REPORT TOTALS: 0.00 (1,936,240) (1,333,488) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 5
G-51
WORK SHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Public Works Program: 4646 Street Maintenance Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Division Personnel Provide training in CPR, First Aid City Yard Varies $1,500 and Bloodborne Pathogens
52540 Division Personnel Attendance of miscellaneous courses Southern California Varies $1,500 and seminars on Pesticides. PAPA (4 exams and eight seminars) 52540 Division Personnel Provide training for division personnel City Yard Varies $36,400 to obtain their Commercial Drivers License
through the State of California DOT. (Seven employees @ $5,200) 52540 Division Personnel PAPA classes for continuing education Southern California Varies $1,500 hours to maintain certificates
Total: $40,900
(Only $32,000 approved in City Manager’s Budget)
G-52

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4646 Street MaintenanceObject Number 51100 UNIFORMS – $7,250 Rental and cleaning of uniforms and purchase of work boots for Departmental Personnel. (General Fund – $3,625; Gas Tax Fund – $3,625) 51130 PROGRAM SUPPLIES – $3,000
Shovels, hoes, rakes, picks, brooms, etc., $1,000 Rain gear for four new employees, gloves, ear and eye protection, and safety equipment for applying pesticides, $1,500 (General Fund – $400; Gas Tax Fund – $2,600)
51150 LICENSE/PERMITS/CERTIFICATES – $2,300 (Only $1,000 approved in City Manager’s Budget) Qualified Applicators Certificates testing fees for four employees. License fees for Pesticide certifications. 51350 MATERIALS – ASPHALT MIX – $22,500 (Only $14,250 approved in City Manager’s Budget) Asphalt and crack sealing material to make street repairs as needed throughout the City, $12,900 Pothole Mix, $4,200 Romasol – (2) 55 gallon drums, $5,400 (General Fund – $2,250; Gas Tax Fund – $20,250) (General Fund – $2,250; Gas Tax Fund – $12,000) 51360 MATERIALS – CEMENT/SAND/GRAVEL – $13,300 (Only $7,830 approved in City Manager’s Budget) Cement (bagged), sand and gravel, $1,300 Eight truckloads of cement @ 9.5 yards each truckload, $12,000 (General Fund – $1,330; Gas Tax Fund – $11,970) (General Fund – $1,330; Gas Tax Fund – $6,500) 51400 MATERIALS – WEED CHEMICALS – $3,000
Chemicals to control weeds in streets and rights–of–way throughout the City. Increase is due to the purchase of additional Krovar, which is a soil sterilent to help keep weeds down longer. (General Fund – $500; Gas Tax Fund – $2,500) G-53

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4646 Street MaintenanceObject Number 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $18,400 (Only $13,000 approved in City Manager’s Budget) Barricades, flashers, batteries, pavement markers, padlocks, chain link fence, storm drain filter replacements and other materials necessary to perform the day–to–day functions of this division, $13,000 Twenty-two Smart Stud lighted crosswalk pavement markers for crosswalk at Montera Elementary School on Monte Vista, $5,400 (General Fund – $2,000; Gas Tax Fund – $16,400) (General Fund – $1,500; Gas Tax Fund – $11,500) 52120 DUES AND MEMBERSHIPS – $1,460 Leadworker, Maintenance Worker CDPR Exam Fee $ 160 Leadworker, Maintenance Worker PAPA Membership $ 100 Leadworker, Maintenance Worker PAPA QAL/QAC Test Preparation $ 400 Division Personnel MSA Dues $ 800 52340 STREET LIGHTING – $400,000 Energy and maintenance costs associated with street lighting. Street lighting is provided by Southern California Edison under several rate structures. The City pays monthly bills to Edison that covers energy, maintenance, and repair and/or replacement when necessary. 52450 SPECIAL CONTRACT SERVICES – $489,201 (Only $440,000 approved in City Manager’s Budget) Irrigation, plant and turf repair in median islands and parkways as a result of traffic accidents and vandalism, $30,000 Landscaping for the existing median islands and parkways, $335,097 Contract with West Coast Arborists for tree maintenance services in Grid 4 (913 trees @ $70.65/tree), $64,504 Miscellaneous tree trimming, removal of 78 dead trees and 74 stumps, $50,000 Annual Palm tree trimming, $9,600 (General Fund – $50,000; Gas Tax Fund – $439,201) (General Fund – $40,000; Gas Tax Fund – $400,000) 52530 EDUCATIONAL GRANTS – $3,000 Per MOUs, education grants are provided to employees for education–related expenses.

G-54

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4646 Street MaintenanceObject Number 52540 VOCATIONAL TRAINING – $40,900 (Only $32,000 approved in City Manager’s Budget) Attendance at vocational training classes – for detail see “Worksheet – Schedule B – Vocational Training.” 52640 RENT – EQUIPMENT – $2,500 Rental of private equipment such as augers, asphalt and concrete cutters, etc. These funds are only used in the event of City–owned equipment failure.

G-55

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4646 Street Maintenance Object Code Item Justification Cost 62020 KM8000T 4-Ton Asphalt Hotbox Trailer
The Streets Division is seeking to purchase a KM8000T 4-Ton Asphalt Hotbox Trailer. The current asphalt patcher, a 1997 GMC Asphalt Truck, is not compliant with the AQMD and after January 1, 2021 can no longer be driven on any California roadway. This Hotbox Trailer will be sufficient to replace the Asphalt Truck. (Equipment Replacement Fund) $60,000
62020 PJ Low-Pro High Side
Dump Trailer
The Streets Division is seeking to purchase a PJ Low-Pro High Side Dump Trailer. The current dump truck, a 2002 International Dump Truck, is not compliant with the AQMD and after January 1, 2021 can no longer be driven on any California roadway. This dump trailer will be sufficient to replace the dump truck at this time. (Equipment Replacement Fund) $20,000
62020 2023 or 2024 XT Pro 56
Forestry Aerial Ford F750 XL Gasoline Model
The Streets Division is seeking to purchase a new 2023 or 2024 XT Pro 56 Forestry Aerial Ford F750 XL Gasoline Model. The current aerial truck, a 1993 GMC Aerial Truck with Chipper Box, is not compliant with the AQMD and after January 1, 2021 can no longer be driven on any California roadway. (Equipment Replacement Fund) (Not approved in City Manager’s Budget)
$161,945
62050 Multi-Quip Tow Behind
Cement Mixer
The current cement mixer, manufactured in 1972, no longer reliably works. The drum does not turn under load and does not mix the cement. A new cement mixer is needed for multiple yearly concrete repairs. $8,000
Total: $249,945
(Only $88,000 approved in City Manager’s Budget)
G-56
PROGRAM BUDGET SUMMARY – 1
Program Number 4650
Department Division Program
Public Works Streets Signing & Painting
Program Description
Move pedestrian and vehicle traffic on City streets in a safe manner by an effective maintenance program of striping, legend painting, and replacing and updating signs throughout the City.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 91,150 72,714 88,460
Services and Supplies 53,800 71,800 60,800
Capital Outlay 0 0 0
Total 144,950 144,514 149,260
Personnel Authorized 1.05 (FT) 0.95 (FT) 1.05 (FT)
Source of Funds
General Fund 96,530 79,894 93,340
Gas Tax Fund 48,420 64,620 55,920
Total 144,950 144,514 149,260
G-57
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 5,085 5,085
Maintenance Worker 1.00 0.90 1.00 41,744 54,582
Full Time 1.05 0.95 1.05 46,829 59,667
Overtime 5,000 5,000
Total Salaries & Wages 51,829 64,667
Benefit Costs 16,271 18,092
PERS Benefit Costs 4,614 5,701
Total Benefit Costs 20,885 23,793
TOTAL 72,714 88,460

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4650 Signing & Painting G-58
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4650 Signing & Painting
Work Program

1. Maintain all regulatory, street name and informational signs in the public right–of–way.

2. Paint traffic striping biennially.

3. Paint traffic legends throughout the City on a biennial or as–needed basis.

4. Replace and maintain all Raised Pavement Markers throughout the City on an as–needed basis.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Maintain signs 1,700 187 2,500
Fabricate signs 90 115 250
Stripe miles of street 0 0 10
Stencil traffic legends 0 0 250
Raised Pavement Markers 0 0 2,000
Personnel Services – $72,714
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $5,085; Maintenance Worker (0.90) – $41,744. Cost allocations are as follows: full–time salaries – $46,829; overtime – $5,000; benefit costs – $20,885.

Services and Supplies – $71,800
Funding requested is for: program supplies – $800; materials – traffic striping – $12,000; materials – street signs – $48,000; materials – miscellaneous maintenance and repairs – $6,000; special contract services – $5,000.

Capital Outlay
No funding requested.

G-59
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4650 Signing/Painting
E10 Personnel Services
12,807 13,551 62,076.00 0.00 41010-400-00000Regular Earnings 0.00 46,829.00 59,667.00 0.00 0.00 1,514 227 3,700.00 0.00 43010-400-00000Overtime 0.00 5,000.00 5,000.00 0.00 0.00 0 31 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 138 0 144.00 0.00 44190-400-00000Sick Leave Redemption 0.00 92.00 92.00 0.00 0.00 0 0 17,670.00 0.00 45220-400-00000Benefit Plan 0.00 14,940.00 16,500.00 0.00 0.00 138 82 135.00 0.00 45240-400-00000Deferred Compensation 0.00 153.00 153.00 0.00 0.00 1,463 1,698 6,037.00 0.00 45250-400-00000P.E.R.S. 0.00 4,614.00 5,701.00 0.00 0.00 95 56 261.00 0.00 45270-400-00000LTD Insurance 0.00 204.00 261.00 0.00 0.00 53 63 227.00 0.00 45290-400-00000Life Insurance 0.00 202.00 221.00 0.00 0.00 211 201 900.00 0.00 45330-400-00000Medicare 0.00 680.00 865.00 0.00 0.00 16,419 15,909 91,150 0 Personnel Services Totals: 0.00 72,714 88,460 0 0 E20 Services & Supplies
40 0 80.00 0.00 51130-400-00000Program Supplies 0.00 80.00 80.00 0.00 0.00 28,650 35,458 0.00 0.00 51170-400-00000Expenses Reimb to Gas Tax 0.00 0.00 0.00 0.00 0.00 0 0 400.00 0.00 51330-400-00000Materials - Traffic Striping 0.00 1,200.00 1,200.00 0.00 0.00 (1,500) 221 4,000.00 0.00 51340-400-00000Materials - Street Signs 0.00 4,800.00 2,500.00 0.00 0.00 400 (9) 500.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 600.00 600.00 0.00 0.00 0 0 400.00 0.00 52450-400-00000Special Contract Services 0.00 500.00 500.00 0.00 0.00 27,590 35,670 5,380 0 Services & Supplies Totals: 0.00 7,180 4,880 0 0 44,009 51,579 96,530 0 EXPENDITURES TOTALS: 0.00 79,894 93,340 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 1
G-60
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
44,009 51,579 96,530 0 DEPT EXPENSES 0.00 79,894 93,340 0 0 (44,009) (51,579) (96,530) 0 Signing/Painting Totals: 0.00 (79,894) (93,340) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
44,009 51,579 96,530 0 FUND EXPENSES 0.00 79,894 93,340 0 0 (44,009) (51,579) (96,530) 0 General Fund Totals: 0.00 (79,894) (93,340) 0 0 1102 Gas Tax Fund
4650 Signing/Painting
E10 Personnel Services
37,720 42,460 0.00 0.00 41010-400-00000Regular Earnings 0.00 0.00 0.00 0.00 0.00 4,081 4,170 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 145 165 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 144 151 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 607 619 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 42,698 47,565 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
360 291 720.00 0.00 51130-400-00000Program Supplies 0.00 720.00 720.00 0.00 0.00 (28,650) (35,458) 0.00 0.00 51170-400-00000Expenses Reimb from GenFund 0.00 0.00 0.00 0.00 0.00 0 4,022 3,600.00 0.00 51330-400-00000Materials - Traffic Striping 0.00 10,800.00 10,800.00 0.00 0.00 17,047 27,253 36,000.00 0.00 51340-400-00000Materials - Street Signs 0.00 43,200.00 36,000.00 0.00 0.00 1,836 2,417 4,500.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 5,400.00 5,400.00 0.00 0.00 0 0 3,600.00 0.00 52450-400-00000Special Contract Services 0.00 4,500.00 3,000.00 0.00 0.00 430 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 (8,977) (1,474) 48,420 0 Services & Supplies Totals: 0.00 64,620 55,920 0 0 33,721 46,091 48,420 0 EXPENDITURES TOTALS: 0.00 64,620 55,920 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 2
G-61
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
33,721 46,091 48,420 0 DEPT EXPENSES 0.00 64,620 55,920 0 0 (33,721) (46,091) (48,420) 0 Signing/Painting Totals: 0.00 (64,620) (55,920) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
33,721 46,091 48,420 0 FUND EXPENSES 0.00 64,620 55,920 0 0 (33,721) (46,091) (48,420) 0 Gas Tax Fund Totals: 0.00 (64,620) (55,920) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
77,730 97,669 144,950 0 REPORT EXPENSES 0.00 144,514 149,260 0 0 (77,730) (97,669) (144,950) 0 REPORT TOTALS: 0.00 (144,514) (149,260) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 3
G-62

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4650 Signing & Painting Object Number 51130 PROGRAM SUPPLIES  $800 Work gloves and safety equipment as well as small tools such as cutting blades, shovels, brooms, drill bits, etc. used by personnel in the Division. (General Fund – $80; Gas Tax Fund – $720) 51330 MATERIALS – TRAFFIC STRIPING  $12,000
Traffic paint in various colors including white, yellow, black, blue, red and green; glass beads to enhance the paint’s reflectivity at night; adhesive materials and pavement markers for areas where paint is no longer used. (General Fund – $1,200; Gas Tax Fund $10,800) 51340 MATERIALS – STREET SIGNS  $48,000 – (Only $38,500 approved in City Manager’s Budget) Regulatory signs, i.e., Stop, Speed Limit, Yield, No Parking, etc. Including metal posts, buckles and brackets, nuts, bolts, screws, etc., needed in repair and to raise regulatory signs to legal specifications, $20,000.

Replacement Street Name Signs that are beginning to fade and become non–reflective and do not meet Federal requirements for Retroreflectivity standards:

Overhead Mounted Street Name Signs (6 @ $500), $3,000
Replacement pole mounted street name signs (200 @ $125), $25,000 (General Fund – $4,800; Gas Tax Fund – $43,200) (General Fund – $2,500; Gas Tax Fund – $36,000) 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIRS  $6,000 Wood (to repair barricades), paint, paint thinner, nails, plywood and cement. (General Fund – $600; Gas Tax Fund – $5,400) 52450 SPECIAL CONTRACT SERVICES  $5,000 (Only $3,500 approved in City Manager’s Budget) Disposal of Emergency paint related hazardous waste to comply with State and County regulations. (General Fund – $500; Gas Tax Fund – $4,500) (General Fund – $500; Gas Tax Fund – $3,000) G-63
PROGRAM BUDGET SUMMARY – 1
Program Number 4651
Department Division Program
Public Works Streets Street Sweeping
Program Description
Provide clean streets free of dirt and debris by sweeping all City streets on a scheduled basis and responding to requests for street sweeping after traffic accidents and/or spills, etc.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 172,141 172,254 169,754
Services and Supplies 11,300 15,300 11,200
Capital Outlay 0 153,583 0
Total 183,441 341,137 180,954

Personnel Authorized 2.05 (FT) 2.05 (FT) 2.05 (FT)
Source of Funds
General Fund 173,271 327,367 170,784
Gas Tax Fund 10,170 13,770 10,170
Total 183,441 341,137 180,954

G-64
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 5,085 5,085
Motor Sweeper Operator 2.00 2.00 2.00 118,482 118,482
Street Sweeping CFD Reimb -2,700 -2,700
Full Time 2.05 2.05 2.05 123,567 123,567
Admin Other Depts -2,700 -2,700
Overtime 4,000 1,500
Total Salaries & Wages 124,867 122,367
Benefit Costs 36,273 36,273
PERS Benefit Costs 11,114 11,114
Total Benefit Costs 47,387 47,387
TOTAL 172,254 169,754

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4651 Street Sweeping

POSITION QUOTA APPROPRIATIONS
G-65
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Streets 4651 Street Sweeping
Work Program

1. Sweep main roadways, residential streets, and alleys weekly, and the Montclair Transcenter bi–monthly.

2. Respond to requests for special sweeping after traffic accidents, spills, etc.

Units of Measure
1st 6 mos. Estimate
2021–22 20221–23 2023–24
Curb miles swept 13,500 6,750 13,500
Respond to after–hour sweeping requests 1 4 8
Personnel Services – $172,254
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $5,085; Motor Sweeper Operator (2.00) – $118,482. Cost allocations are as follows: full–time salaries – $123,567; admin other departments – <$2,700>; overtime – $4,000; benefit costs – $47,387.

Services and Supplies – $15,300
Funding requested is for: program supplies – $300; materials – street sweeping – $15,000.

Capital Outlay – $153,583
Funding is requested for: one Osprey II – 2023 Chevy 2500HD truck mounted street sweeper.

G-66
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4651 Street Sweeping
E10 Personnel Services
18,799 19,853 123,698.00 0.00 41010-400-00000Regular Earnings 0.00 123,567.00 123,567.00 0.00 0.00 (2,250) (2,250) -2,300.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 -2,700.00 -2,700.00 0.00 0.00 696 299 2,000.00 0.00 43010-400-00000Overtime 0.00 4,000.00 1,500.00 0.00 0.00 0 31 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 138 123 1,313.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,281.00 1,281.00 0.00 0.00 0 0 32,970.00 0.00 45220-400-00000Benefit Plan 0.00 32,100.00 32,100.00 0.00 0.00 139 82 135.00 0.00 45240-400-00000Deferred Compensation 0.00 153.00 153.00 0.00 0.00 2,114 2,311 11,608.00 0.00 45250-400-00000P.E.R.S. 0.00 11,114.00 11,114.00 0.00 0.00 118 81 520.00 0.00 45270-400-00000LTD Insurance 0.00 542.00 542.00 0.00 0.00 69 81 404.00 0.00 45290-400-00000Life Insurance 0.00 405.00 405.00 0.00 0.00 286 295 1,793.00 0.00 45330-400-00000Medicare 0.00 1,792.00 1,792.00 0.00 0.00 20,109 20,906 172,141 0 Personnel Services Totals: 0.00 172,254 169,754 0 0 E20 Services & Supplies
0 30 30.00 0.00 51130-400-00000Program Supplies 0.00 30.00 30.00 0.00 0.00 500 188 1,100.00 0.00 51370-400-00000Materials - Street Sweeping 0.00 1,500.00 1,000.00 0.00 0.00 500 218 1,130 0 Services & Supplies Totals: 0.00 1,530 1,030 0 0 E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 153,583.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 153,583 0 0 0
20,609 21,124 173,271 0 EXPENDITURES TOTALS: 0.00 327,367 170,784 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 1
G-67
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
20,609 21,124 173,271 0 DEPT EXPENSES 0.00 327,367 170,784 0 0 (20,609) (21,124) (173,271) 0 Street Sweeping Totals: 0.00 (327,367) (170,784) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
20,609 21,124 173,271 0 FUND EXPENSES 0.00 327,367 170,784 0 0 (20,609) (21,124) (173,271) 0 General Fund Totals: 0.00 (327,367) (170,784) 0 0 1102 Gas Tax Fund
4651 Street Sweeping
E10 Personnel Services
91,652 99,175 0.00 0.00 41010-400-00000Regular Earnings 0.00 0.00 0.00 0.00 0.00 0 1,104 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 9,941 9,694 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 382 396 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 317 313 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 1,345 1,470 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 103,638 112,153 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 270 270.00 0.00 51130-400-00000Program Supplies 0.00 270.00 270.00 0.00 0.00 5,000 8,716 9,900.00 0.00 51370-400-00000Materials - Street Sweeping 0.00 13,500.00 9,900.00 0.00 0.00 5,000 8,986 10,170 0 Services & Supplies Totals: 0.00 13,770 10,170 0 0 108,638 121,139 10,170 0 EXPENDITURES TOTALS: 0.00 13,770 10,170 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
108,638 121,139 10,170 0 DEPT EXPENSES 0.00 13,770 10,170 0 0 (108,638) (121,139) (10,170) 0 Street Sweeping Totals: 0.00 (13,770) (10,170) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 2
G-68
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
108,638 121,139 10,170 0 FUND EXPENSES 0.00 13,770 10,170 0 0 (108,638) (121,139) (10,170) 0 Gas Tax Fund Totals: 0.00 (13,770) (10,170) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
129,247 142,263 183,441 0 REPORT EXPENSES 0.00 341,137 180,954 0 0 (129,247) (142,263) (183,441) 0 REPORT TOTALS: 0.00 (341,137) (180,954) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 3
G-69

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4651 Street Sweeping Object Number 51130 PROGRAM SUPPLIES – $300 Rain gear, safety gear, work gloves, etc., that will be used by personnel assigned to this division. (General Fund – $30; Gas Tax Fund – $270)
51370 MATERIALS – STREET SWEEPING – $15,000 (Only $10,900 approved in City Manager’s Budget) Gutter brooms, drag shoes, splash plates, squeegees, suction tubes, curtains and miscellaneous parts for the street sweepers. (General Fund – $1,500; Gas Tax Fund – $13,500) (General Fund – $1,000; Gas Tax Fund – $9,900) G-70

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4651 Street Sweeping Object Code Item Justification Cost 62050 Osprey II – 2023 Chevy 2500HD Truck Mounted Street Sweeper
A small sized truck mounted street sweeper is requested for use during weekend and after hours emergencies. This sweeper does not require a Class B commercial driver license and can be operated by any Public Works staff. $153,583 $153,583
(Not approved in City Manager’s Budget)
G-71

DIVISION BUDGET SUMMARY

Department Division
Public Works Park Maintenance

Overview
Maintain all City trees, parks, facilities and other landscaped areas in a safe and aesthetically pleasing appearance.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 441,981 405,755 384,873
Services and Supplies 232,425 211,191 159,780
Capital Outlay 0 0 0
Total 674,406 616,946 544,653
Personnel Authorized 4.40 (FT) 5.05 (FT) 5.07 (FT)

Department Distribution
Park Maintenance 579,533 594,227 521,834
Tree Maintenance 94,873 22,719 22,819
Total 674,406 616,946 544,653
Source of Funds
General Fund 633,266 570,306 509,503
Park Maintenance Fund 41,140 46,640 35,150
Total 674,406 616,946 544,653

G-72
PROGRAM BUDGET SUMMARY – 1
Program Number 4652
Department Division Program
Public Works Park Maintenance Park Maintenance
Program Description
Maintain all City parks, median islands, parkways, fire stations, and other City owned facilities in a well-groomed and aesthetically pleasing appearance.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 425,343 397,616 376,634
Services and Supplies 154,190 196,611 145,200
Capital Outlay 0 0 0
Total 579,533 594,227 521,834
Personnel Authorized 4.35 (FT) 5.00 (FT) 5.02 (FT)

Source of Funds
General Fund 538,393 547,587 486,684
Park Maintenance Fund 41,140 46,640 35,150
Total 579,533 594,227 521,834

G-73
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 5,085 5,085
Field Groundskeeper 0.00 0.00 1.00 0 53,105
Leadworker Maintenance 0.90 0.90 0.90 54,988 54,988
Maintenance Worker 3.30 3.95 2.97 190,589 140,836
Admin other Depts -9,680 -9,680
180,909 131,156
Customer Svc Rep/Office Spe 0.10 0.10 0.10 4,449 4,449
Full Time 4.35 5.00 5.02 255,111 258,463
Admin other Departments -9,680 -9,680
Total FT Positions/Salaries 245,431 248,783
Overtime 45,000 20,000
Total Salaries & Wages 290,431 268,783
Benefit Costs 84,928 85,309
PERS Benefit Costs 22,257 22,542
Total Benefit Costs 107,185 107,851
TOTAL 397,616 376,634

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4652 Park Maintenance G-74
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Park Maintenance 4652 Park Maintenance
Work Program

1. Perform maintenance activities including, but not limited to, the turf, ball fields, landscaped areas, playgrounds, park equipment, parking lots, irrigation systems and any necessary repairs.

2. Maintain landscaped median islands, parkways and other rights–of–way by maintenance contract.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Acres of parks and facilities maintained 79.24 79.24 79.24 Acres of parks and facilities mowed 41.13 41.13 41.13
Acres of median islands, parkways
and bike trails maintained by
maintenance contract 18.94 18.94 18.94
Personnel Services – $397,616
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $5,085; Leadworker Maintenance (0.90) – $54,988; Maintenance Worker (3.95) – $190,589; Customer Service Representative/Office Specialist (0.10) – $4,449; Cost allocations are as follows: full-time salaries – $255,111; admin other departments – <$9,680>; overtime – $45,000; benefit costs – $107,185.

Services and Supplies – $196,611
Funding requested is for: uniforms – $5,000; program supplies – $2,700; materials – fertilizer – $4,000; materials – weed chemicals – $2,000; materials – miscellaneous maintenance and repair – $36,490; travel & meetings – $1,500; special contract services – $123,302; rent – equipment – $850; small equipment – $15,769; miscellaneous expenditures – $5,000.

Capital Outlay
No funding requested.

G-75
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4652 Park Maintenance
E10 Personnel Services
135,386 159,760 283,440.00 0.00 41010-400-00000Regular Earnings 0.00 255,111.00 258,463.00 0.00 0.00 (8,000) (8,000) -8,800.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 -9,680.00 -9,680.00 0.00 0.00 61,724 51,443 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 11,737 0 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 29,187 38,106 30,000.00 0.00 43010-400-00000Overtime 0.00 45,000.00 20,000.00 0.00 0.00 138 545 1,212.00 0.00 44190-400-00000Sick Leave Redemption 0.00 884.00 884.00 0.00 0.00 0 0 86,979.00 0.00 45220-400-00000Benefit Plan 0.00 78,120.00 78,432.00 0.00 0.00 136 82 135.00 0.00 45240-400-00000Deferred Compensation 0.00 153.00 153.00 0.00 0.00 14,821 16,060 26,049.00 0.00 45250-400-00000P.E.R.S. 0.00 22,257.00 22,542.00 0.00 0.00 673 767 1,193.00 0.00 45270-400-00000LTD Insurance 0.00 1,123.00 1,138.00 0.00 0.00 572 653 1,024.00 0.00 45290-400-00000Life Insurance 0.00 948.00 954.00 0.00 0.00 3,453 3,654 4,111.00 0.00 45330-400-00000Medicare 0.00 3,700.00 3,748.00 0.00 0.00 4,571 3,416 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 254,397 266,486 425,343 0 Personnel Services Totals: 0.00 397,616 376,634 0 0 E20 Services & Supplies
1,168 2,297 1,350.00 0.00 51100-400-00000Uniforms 0.00 1,350.00 1,350.00 0.00 0.00 2,007 2,904 2,700.00 0.00 51130-400-00000Program Supplies 0.00 2,700.00 2,700.00 0.00 0.00 939 3,988 0.00 0.00 51380-400-00000Materials - Sprinkler Parts 0.00 0.00 0.00 0.00 0.00 0 0 4,000.00 0.00 51390-400-00000Materials - Fertilizer 0.00 4,000.00 2,000.00 0.00 0.00 (2,000) 170 725.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 2,000.00 1,000.00 0.00 0.00 247 0 0.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 0.00 0.00 0.00 0.00 30,348 51,726 101,275.00 0.00 52450-400-00000Special Contract Services 0.00 123,302.00 100,000.00 0.00 0.00 409 500 850.00 0.00 52640-400-00000Rent - Equipment 0.00 850.00 850.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 1
G-76
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 2,150.00 0.00 52690-400-00000Small Equipment 0.00 15,769.00 2,150.00 0.00 0.00 33,118 61,585 113,050 0 Services & Supplies Totals: 0.00 149,971 110,050 0 0 287,515 328,072 538,393 0 EXPENDITURES TOTALS: 0.00 547,587 486,684 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
287,515 328,072 538,393 0 DEPT EXPENSES 0.00 547,587 486,684 0 0 (287,515) (328,072) (538,393) 0 Park Maintenance Totals: 0.00 (547,587) (486,684) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
287,515 328,072 538,393 0 FUND EXPENSES 0.00 547,587 486,684 0 0 (287,515) (328,072) (538,393) 0 General Fund Totals: 0.00 (547,587) (486,684) 0 0 1130 Park Maintenance Fund
4652 Park Maintenance
E20 Services & Supplies
1,227 1,309 3,650.00 0.00 51100-400-00000Uniforms 0.00 3,650.00 3,650.00 0.00 0.00 12,354 16,000 0.00 0.00 51380-400-00000Materials - Sprinkler Parts 0.00 0.00 0.00 0.00 0.00 750 0 0.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 0.00 0.00 0.00 0.00 17,482 19,940 30,990.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 36,490.00 25,000.00 0.00 0.00 0 1,410 1,500.00 0.00 52130-400-00000Travel & Meetings 0.00 1,500.00 1,500.00 0.00 0.00 3,518 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 1,350 1,240 0.00 0.00 52890-400-00000Rental Property Upkeep 0.00 0.00 0.00 0.00 0.00 4,093 4,166 5,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 5,000.00 5,000.00 0.00 0.00 40,775 44,065 41,140 0 Services & Supplies Totals: 0.00 46,640 35,150 0 0 E30 Capital Outlay
0 40,000 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 40,000 0 0 Capital Outlay Totals: 0.00 0 0 0 0
40,775 84,065 41,140 0 EXPENDITURES TOTALS: 0.00 46,640 35,150 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 2
G-77
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
40,775 84,065 41,140 0 DEPT EXPENSES 0.00 46,640 35,150 0 0 (40,775) (84,065) (41,140) 0 Park Maintenance Totals: 0.00 (46,640) (35,150) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
40,775 84,065 41,140 0 FUND EXPENSES 0.00 46,640 35,150 0 0 (40,775) (84,065) (41,140) 0 Park Maintenance Fund Totals: 0.00 (46,640) (35,150) 0 0 1750 Equipment Replacement Fund
4652 Park Maintenance
E30 Capital Outlay
0 31,801 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 31,801 0 0 Capital Outlay Totals: 0.00 0 0 0 0
0 31,801 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 31,801 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 (31,801) 0 0 Park Maintenance Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 31,801 0 0 FUND EXPENSES 0.00 0 0 0 0
0 (31,801) 0 0 Equipment Replacement Fund Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 3
G-78
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
328,290 443,938 579,533 0 REPORT EXPENSES 0.00 594,227 521,834 0 0 (328,290) (443,938) (579,533) 0 REPORT TOTALS: 0.00 (594,227) (521,834) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 4
G-79
WORK SHEET – JUSTIFICATION OF
CONFERENCE AND IN – SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL AND MEETINGS
Department: Public Works Program: 4652 Park MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Richard Herrera,
Leadworker - Maintenance
Attend the 2023 CPRS Playground Safety Inspector class certification. This is a California requirement for inspecting playground equipment. (Park Maintenance Fund) TBA November 2023 $1,500
Total: $1,500
G-80

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4652 Park Maintenance Object Number 51100 UNIFORMS – $5,000 Rental and cleaning of uniforms and purchase of work boots for Division Personnel. (General Fund - $1,350; Park Maintenance Fund- $3,650) 51130 PROGRAM SUPPLIES – $2,700
Shovels, hoes, rakes, brooms, pruners, etc., $1,100
Work gloves, eye and ear protection, rain gear, etc., $900 Socket set and drill set, $700 51390 MATERIALS – FERTILIZER – $4,000 (Only $2,000 approved in City Manager’s Budget) Fertilizer for City parks and facilities. Increase cost due to using fertilizer with weed killer to control weeds. 51400 MATERIALS – WEED CHEMICALS – $2,000 (Only $1,000 approved in City Manager’s Budget) Chemicals to control weeds at City parks and facilities. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $36,490 (Park Maintenance Fund) (Only $25,000 approved in City Manager’s Budget)
Grass seed, top soil, soil amendments, plants, lumber, sod, paint, trash receptacles, brick dust, etc., $7,000 Playground fiber material to bring playground safety material back into safe levels, $5,000 Playground equipment replacement of parts due to vandalism, $7,000 Replacement trash cans at various parks, $1,000 Wood chips (41 yards), $5,000 Ballfield brick dust (15 yards), clay, drying agent, homebases, $4,490 Ballfield fence netting for Golden Girls, $7,000
G-81

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4652 Park Maintenance Object Number 52130 TRAVEL AND MEETINGS – $1,500 (Park Maintenance Fund) Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings."
52450 SPECIAL CONTRACT SERVICES – $123,302 (Only $100,000 approved in City Manager’s Budget) Police Department Facility landscape, Transcenter landscape and Montclair Family Resource Center house, $107,502 Gopher control at City Facilities, $10,300 Lawnscape Systems, Inc. for quarterly herbicide spraying at Civic Center, $5,500 52640 RENT – EQUIPMENT – $850
Rental of private equipment from local vendors such as walk behind aerators, sod cutters and dethatches. 52690 SMALL EQUIPMENT – $15,769 (Only $2,150 approved in City Manager’s Budget) Replacement of two backpack blowers, $1,200 Replacement of one chain saw 25”, $600 Replacement of one chain saw 18”, $350 Enclosed cargo trailer for securing and transporting equipment to prevent theft, $4,839 (Not approved in City Manager’s Budget) Sod Cutter for preparing baseball and softball fields, $4,901 (Not approved in City Manager’s Budget) Walk-Behind Aerator, $3,879 (Not approved in City Manager’s Budget)52990 MISCELLANEOUS EXPENDITURES – $5,000 (Park Maintenance Fund) Property taxes for the undeveloped park land at 11202 and 11244 Vernon Avenue.

G-82
PROGRAM BUDGET SUMMARY – 1
Program Number 4653

Department Division Program
Public Works Park Maintenance Tree Maintenance

Program Description
Maintain all city trees in the public rights-of-way, city parks and other city-owned facilities by trimming, planting, staking, spraying, and removing trees when necessary.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 16,638 8,139 8,239
Services and Supplies 78,235 14,580 14,580
Capital Outlay 0 0 0
Total 94,873 22,719 22,819

Personnel Authorized 0.05 (FT) 0.05 (FT) 0.05 (FT)

Source of Funds

General Fund 94,873 22,719 22,819
Total 94,873 22,719 22,819

G-83
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 5,085 5,085
Full Time 0.05 0.05 0.05 5,085 5,085
Overtime 700 800
Total Salaries & Wages 5,785 5,885
Benefit Costs 1,276 1,276
PERS Benefit Costs 1,078 1,078
Total Benefit Costs 2,354 2,354
TOTAL 8,139 8,239

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4653 Tree Maintenance

POSITION QUOTA APPROPRIATIONS
G-84
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Park Maintenance 4653 Tree Maintenance
Work Program

1. Maintain trees at City facilities and at City parks.

2. Trim trees in the public right–of–way.

3. Replace dead or damaged trees.

4. Prune roots where feasible to prevent hardscape damage.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Trees trimmed 1,023 53 91
Trees removed 22 33 10
Trees replaced 0 6 20
Tree roots pruned 0 0 0
Trees sprayed 0 0 0
Personnel Services – $8,139
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $5,085. Cost allocations are as follows: full-time salaries – $5,085; overtime – $700; benefit costs – $2,354.

Services and Supplies – $14,580
Funding requested is for: program supplies – $250; materials – miscellaneous maintenance and repair – $400; special contract services – $12,930; rent – equipment – $1,000.

Capital Outlay
No funding requested.

G-85
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4653 Tree Maintenance
E10 Personnel Services
8,616 8,834 11,463.00 0.00 41010-400-00000Regular Earnings 0.00 5,085.00 5,085.00 0.00 0.00 650 177 800.00 0.00 43010-400-00000Overtime 0.00 700.00 800.00 0.00 0.00 0 31 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 138 0 144.00 0.00 44190-400-00000Sick Leave Redemption 0.00 92.00 92.00 0.00 0.00 0 0 2,370.00 0.00 45220-400-00000Benefit Plan 0.00 900.00 900.00 0.00 0.00 139 82 135.00 0.00 45240-400-00000Deferred Compensation 0.00 153.00 153.00 0.00 0.00 1,010 1,234 1,462.00 0.00 45250-400-00000P.E.R.S. 0.00 1,078.00 1,078.00 0.00 0.00 76 37 48.00 0.00 45270-400-00000LTD Insurance 0.00 20.00 20.00 0.00 0.00 34 46 50.00 0.00 45290-400-00000Life Insurance 0.00 37.00 37.00 0.00 0.00 137 131 166.00 0.00 45330-400-00000Medicare 0.00 74.00 74.00 0.00 0.00 10,799 10,573 16,638 0 Personnel Services Totals: 0.00 8,139 8,239 0 0 E20 Services & Supplies
0 95 250.00 0.00 51130-400-00000Program Supplies 0.00 250.00 250.00 0.00 0.00 123 0 400.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 400.00 400.00 0.00 0.00 4,000 60,692 76,585.00 0.00 52450-400-00000Special Contract Services 0.00 12,930.00 12,930.00 0.00 0.00 0 0 1,000.00 0.00 52640-400-00000Rent - Equipment 0.00 1,000.00 1,000.00 0.00 0.00 4,123 60,787 78,235 0 Services & Supplies Totals: 0.00 14,580 14,580 0 0 14,922 71,360 94,873 0 EXPENDITURES TOTALS: 0.00 22,719 22,819 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 1
G-86
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
14,922 71,360 94,873 0 DEPT EXPENSES 0.00 22,719 22,819 0 0 (14,922) (71,360) (94,873) 0 Tree Maintenance Totals: 0.00 (22,719) (22,819) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
14,922 71,360 94,873 0 FUND EXPENSES 0.00 22,719 22,819 0 0 (14,922) (71,360) (94,873) 0 General Fund Totals: 0.00 (22,719) (22,819) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
14,922 71,360 94,873 0 REPORT EXPENSES 0.00 22,719 22,819 0 0 (14,922) (71,360) (94,873) 0 REPORT TOTALS: 0.00 (22,719) (22,819) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 2
G-87

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4653 Tree Maintenance Object Number 51130 PROGRAM SUPPLIES – $250 Sharpening stones, pruners, rakes, etc. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $400 Tree chemicals to control insect infestation of trees, miscellaneous materials including tree stakes, tree ties, etc., used in this program. 52450 SPECIAL CONTRACT SERVICES – $12,930 Contract with West Coast Arborist for tree maintenance services to Parks located in Grid 4, which includes 91 trees; services include tree trimming, tree removal, spraying and planting.
52640 RENT – EQUIPMENT – $1,000
Rental of wood chipper.

G-88
PROGRAM BUDGET SUMMARY – 1
Program Number 4654

Department Division Program
Public Works Irrigation Maintenance

Program Description
Maintain the irrigation systems for all City parks and other City-owned facilities.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 72,663 85,283 85,283
Services and Supplies 31,656 52,075 40,775
Capital Outlay 0 0 0
Total 104,319 137,358 126,058

Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (PT)

Source of Funds

General Fund 85,319 137,358 101,058
Park Maintenance Fund 19,000 0 25,000
Total 104,319 137,358 126,058

G-89
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Irrigation Specialist 1.00 1.00 1.00 62,974 62,974
Full Time 1.00 1.00 1.00 62,974 62,974
Overtime 00
Total Salaries & Wages 62,974 62,974
Benefit Costs 16,975 16,975
PERS Benefit Costs 5,334 5,334
Total Benefit Costs 22,309 22,309
TOTAL 85,283 85,283

DETAIL OF SALARIES AND WAGES
Department: Public Works Program: 4654 Irrigation Maintenance

POSITION QUOTA APPROPRIATIONS
G-90
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works 4654 Irrigation Maintenance
Work Program

1. Maintain irrigation system for all City parks and City owned facilities.

2. Test and certify all City owned backflow devices annually.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Backflow devices 150 0 150
Irrigation valves 392 392 392
Controllers/timers 84 84 84
City parks/facilities/medians 108 108 108
Hours expended in the repair of
Irrigation systems citywide 2,080 1,040 2,080
Personnel Services – $85,283
Funding requested if for: Irrigation Specialist (1.00) – $62,974. Cost allocations are as follows: full-time salaries – $62,974; benefit costs – $22,309.

Services and Supplies – $52,075
Funding requested is for: program supplies – $500; materials – miscellaneous maintenance and repair – $41,300; special contract services – $8,775; rent – equipment – $1,500.

Capital Outlay
No funding requested.

G-91
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4654 Irrigation Maintenance
E10 Personnel Services
0 0 51,560.00 0.00 41010-400-00000Regular Earnings 0.00 62,974.00 62,974.00 0.00 0.00 0 0 0.00 0.00 43010-400-00000Overtime 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 15,300.00 0.00 45220-400-00000Benefit Plan 0.00 15,600.00 15,600.00 0.00 0.00 0 0 4,661.00 0.00 45250-400-00000P.E.R.S. 0.00 5,334.00 5,334.00 0.00 0.00 0 0 217.00 0.00 45270-400-00000LTD Insurance 0.00 278.00 278.00 0.00 0.00 0 0 177.00 0.00 45290-400-00000Life Insurance 0.00 184.00 184.00 0.00 0.00 0 0 748.00 0.00 45330-400-00000Medicare 0.00 913.00 913.00 0.00 0.00 0 0 72,663 0 Personnel Services Totals: 0.00 85,283 85,283 0 0 E20 Services & Supplies
0 0 250.00 0.00 51130-400-00000Program Supplies 0.00 500.00 500.00 0.00 0.00 0 0 2,130.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 41,300.00 5,000.00 0.00 0.00 0 0 8,776.00 0.00 52450-400-00000Special Contract Services 0.00 8,775.00 8,775.00 0.00 0.00 0 0 1,500.00 0.00 52640-400-00000Rent - Equipment 0.00 1,500.00 1,500.00 0.00 0.00 0 0 12,656 0 Services & Supplies Totals: 0.00 52,075 15,775 0 0 0 0 85,319 0 EXPENDITURES TOTALS: 0.00 137,358 101,058 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 1
G-92
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 85,319 0 DEPT EXPENSES 0.00 137,358 101,058 0 0
0 0 (85,319) 0 Irrigation Maintenance Totals: 0.00 (137,358) (101,058) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 85,319 0 FUND EXPENSES 0.00 137,358 101,058 0 0
0 0 (85,319) 0 General Fund Totals: 0.00 (137,358) (101,058) 0 0 1130 Park Maintenance Fund
4654 Irrigation Maintenance
E20 Services & Supplies
0 0 19,000.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 0.00 25,000.00 0.00 0.00 0 0 19,000 0 Services & Supplies Totals: 0.00 0 25,000 0 0 0 0 19,000 0 EXPENDITURES TOTALS: 0.00 0 25,000 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 19,000 0 DEPT EXPENSES 0.00 0 25,000 0 0
0 0 (19,000) 0 Irrigation Maintenance Totals: 0.00 0 (25,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 19,000 0 FUND EXPENSES 0.00 0 25,000 0 0
0 0 (19,000) 0 Park Maintenance Fund Totals: 0.00 0 (25,000) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 2
G-93
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
0 0 104,319 0 REPORT EXPENSES 0.00 137,358 126,058 0 0
0 0 (104,319) 0 REPORT TOTALS: 0.00 (137,358) (126,058) 0 0 GL-Budget Analysis (6/1/2023 - 3:51 PM) Page 3
G-94

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4654 Irrigation Maintenance Object Number 51130 PROGRAM SUPPLIES – $500 Pumps, hand tools, saws, shovels, etc. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $41,300 (Only $30,000 approved in City Manager’s Budget) Sprinklers, solenoids, valve wire, valve boxes, batteries, irrigation pipe, glue, shutoff valves, copper pipe, wye strainers, $20,000 Three new backflow devices, $5,400 Eight new irrigation timers per year, $6,400 Twenty-five new valves per year, $7,500 Backflow cages, $2,000 (General Fund – $5,000; Park Maintenance Fund – $25,000) 52450 SPECIAL CONTRACT SERVICES – $8,775
Basic Backflow to test 150 backflow devices throughout the City for 2023/2024. 52640 RENT – EQUIPMENT – $1,500 Rental of a trencher.

G-95
PROGRAM BUDGET SUMMARY – 1
Program Number 4656
Department Division Program
Public Works Vehicle Maintenance Vehicle Maintenance
Program Description
Perform preventive maintenance and make emergency repairs on all Public Works, Administration, Community Development, Human Services, Police and Fire Department vehicles to ensure that they function properly and are safe for the user.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 175,098 181,383 181,883
Services and Supplies 340,125 361,472 319,472
Capital Outlay 18,000 0 0
Total 533,223 542,855 501,355
Personnel Authorized 1.65 (FT) 1.65 (FT) 1.65 (FT)
Source of Funds
General Fund 515,223 542,855 501,355
Equipment Replacement Fund 18,000 0 0
Total 533,223 542,855 501,355
G-96
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Operations Asst Manager 0.05 0.05 0.05 5,085 5,085
Equipment Maint Manager 0.75 0.75 0.75 77,389 77,389
Equipment Mechanic 0.75 0.75 0.75 46,369 46,369
Customer Svc Rep/Office Spec 0.10 0.10 0.10 4,449 4,449 Full Time 1.65 1.65 1.65 133,292 133,292
Overtime 1,000 1,500
Total Salaries & Wages 134,292 134,792
Benefit Costs 33,095 33,095
PERS Benefit Costs 13,996 13,996
Total Benefit Costs 47,091 47,091
TOTAL 181,383 181,883

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4656 Vehicle Maintenance G-97
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Vehicle Maintenance 4656 Vehicle Maintenance Work Program

1. Perform preventive maintenance on all Public Works, Administration, Community Development, Fire, Human Services and Police vehicles and equipment on a scheduled basis.

2. Make emergency repairs to all Public Works, Administration, Community Development, Fire, Human Services and Police vehicles and equipment in the most efficient manner possible.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Number of vehicle services performed 330 222 444
Number of vehicle repairs performed 205 148 296
Number of equipment services performed 96 48 96
Number of equipment repairs performed 62 18 62
Personnel Services – $181,383
Salary requests are for: Public Works Operations Assistant Manager (0.05) – $5,085; Equipment Maintenance Manager (0.75) – $77,389; Equipment Mechanic (0.75) – $46,369; Customer Service Representative/Office Specialist (0.10) – $4,449. Cost allocations are as follows: full-time salaries – $133,292; overtime – $1,000; benefit costs – $47,091.

Services and Supplies – $361,472
Funding requested is for: books and publications – $2,000; program supplies – $3,200; license/permits/certificates – $2,375; materials – transportation/work equipment – $110,000; gasoline – $75,000; diesel fuel – $30,000; oil and lubricants – $7,000; propane – $15,000; compressed natural gas – $40,000; maintenance – transportation/work equipment – $62,447; maintenance – other equipment – $6,800; special contract services – $2,000; vocational training – $2,700; shop towel services – $1,000; small equipment – $1,950.

Capital Outlay
No fuding is requested.

G-98
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:52PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4656 Vehicle Maintenance
E10 Personnel Services
81,958 120,694 129,808.00 0.00 41010-400-00000Regular Earnings 0.00 133,292.00 133,292.00 0.00 0.00 35,481 0 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 1,103 451 1,000.00 0.00 43010-400-00000Overtime 0.00 1,000.00 1,500.00 0.00 0.00 190 31 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 1,177 1,994 1,685.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,953.00 1,953.00 0.00 0.00 55 0 0.00 0.00 44190-400-42020Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 26,850.00 0.00 45220-400-00000Benefit Plan 0.00 25,860.00 25,860.00 0.00 0.00 141 82 135.00 0.00 45240-400-00000Deferred Compensation 0.00 2,475.00 2,475.00 0.00 0.00 9,197 12,733 12,863.00 0.00 45250-400-00000P.E.R.S. 0.00 13,996.00 13,996.00 0.00 0.00 536 515 541.00 0.00 45270-400-00000LTD Insurance 0.00 543.00 543.00 0.00 0.00 320 325 334.00 0.00 45290-400-00000Life Insurance 0.00 331.00 331.00 0.00 0.00 1,740 1,787 1,882.00 0.00 45330-400-00000Medicare 0.00 1,933.00 1,933.00 0.00 0.00 2,203 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 134,101 138,612 175,098 0 Personnel Services Totals: 0.00 181,383 181,883 0 0 E20 Services & Supplies
1,500 3,663 3,000.00 0.00 51020-400-00000Books and Publications 0.00 2,000.00 2,000.00 0.00 0.00 1,617 1,398 3,200.00 0.00 51130-400-00000Program Supplies 0.00 3,200.00 3,200.00 0.00 0.00 4,000 7,832 2,375.00 0.00 51150-400-00000License/Permits/Certificates 0.00 2,375.00 2,375.00 0.00 0.00 63,443 83,387 115,000.00 0.00 51320-400-00000Materials - Transportation/Wor 0.00 110,000.00 80,000.00 0.00 0.00 57,133 73,803 73,000.00 0.00 51500-400-00000Gasoline 0.00 75,000.00 70,000.00 0.00 0.00 16,767 27,716 25,000.00 0.00 51510-400-00000Diesel Fuel 0.00 30,000.00 28,000.00 0.00 0.00 1,158 5,524 8,000.00 0.00 51520-400-00000Oil & Lubricants 0.00 7,000.00 7,000.00 0.00 0.00 16,007 12,091 16,000.00 0.00 51530-400-00000Propane 0.00 15,000.00 15,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 1
G-99
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
16,199 15,609 32,000.00 0.00 51540-400-00000Compressed Natural Gas 0.00 40,000.00 35,000.00 0.00 0.00 41,708 57,707 89,660.00 0.00 52030-400-00000Maintenance - Transportation/W 0.00 62,447.00 62,447.00 0.00 0.00 1,615 6,957 6,000.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 6,800.00 6,800.00 0.00 0.00 1,515 14,035 2,000.00 0.00 52450-400-00000Special Contract Services 0.00 2,000.00 2,000.00 0.00 0.00 0 0 2,700.00 0.00 52540-400-00000Vocational Training 0.00 2,700.00 2,700.00 0.00 0.00 900 1,428 1,000.00 0.00 52680-400-00000Shop Towel Services 0.00 1,000.00 1,000.00 0.00 0.00 (250) 0 850.00 0.00 52690-400-00000Small Equipment 0.00 1,950.00 1,950.00 0.00 0.00 223,312 311,150 379,785 0 Services & Supplies Totals: 0.00 361,472 319,472 0 0 357,413 449,762 554,883 0 EXPENDITURES TOTALS: 0.00 542,855 501,355 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
357,413 449,762 554,883 0 DEPT EXPENSES 0.00 542,855 501,355 0 0 (357,413) (449,762) (554,883) 0 Vehicle Maintenance Totals: 0.00 (542,855) (501,355) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
357,413 449,762 554,883 0 FUND EXPENSES 0.00 542,855 501,355 0 0 (357,413) (449,762) (554,883) 0 General Fund Totals: 0.00 (542,855) (501,355) 0 0 1135 Air Quality Improvement Trust
4656 Vehicle Maintenance
E20 Services & Supplies
0 10,000 0.00 0.00 51540-400-00000Compressed Natural Gas 0.00 0.00 0.00 0.00 0.00 0 10,000 0 0 Services & Supplies Totals: 0.00 0 0 0 0
0 10,000 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 2
G-100
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 10,000 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 (10,000) 0 0 Vehicle Maintenance Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 10,000 0 0 FUND EXPENSES 0.00 0 0 0 0
0 (10,000) 0 0 Air Quality Improvement Trust Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4656 Vehicle Maintenance
E30 Capital Outlay
0 43,044 0.00 0.00 62030-400-00000Machinery & Tools 0.00 0.00 0.00 0.00 0.00 0 0 18,000.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 43,044 18,000 0 Capital Outlay Totals: 0.00 0 0 0 0
0 43,044 18,000 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 43,044 18,000 0 DEPT EXPENSES 0.00 0 0 0 0
0 (43,044) (18,000) 0 Vehicle Maintenance Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 43,044 18,000 0 FUND EXPENSES 0.00 0 0 0 0
0 (43,044) (18,000) 0 Equipment Replacement Fund Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 3
G-101
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
357,413 502,806 572,883 0 REPORT EXPENSES 0.00 542,855 501,355 0 0 (357,413) (502,806) (572,883) 0 REPORT TOTALS: 0.00 (542,855) (501,355) 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 4
G-102
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – VOCATIONAL TRAINING
Department: Public Works Program: 4656 Vehicle MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Division Personnel Attendance at Fire Mechanics Academy to maintain current technician certificates, 40
hour course
Southern California Varies $1,000
52540 Division Personnel CNG Safety and Maintenance Training Class for technicians servicing CNG vehicles
Southern California Varies $1,200
52540 Division Personnel CNG Sweeper Operator and Technician Course
Southern California Varies $500
Total: $2,700
.

G-103

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4656 Vehicle MaintenanceObject Number 51020 BOOKS AND PUBLICATIONS – $2,000 Annual update of the ‘AllData’ Vehicle Maintenance Program. This is an internet service that provides current updates on all model vehicles for such items as services, repairs, wiring, etc., $1,500 Shop manuals, $500
51130 PROGRAM SUPPLIES – $3,200
Gloves, eye protection, etc. used by Division Personnel, $500 Miscellaneous hand tools such as sockets, pliers, wrenches, etc. and miscellaneous specialty tools such as wrenches, screwdrivers, sockets, etc., $1,500
Annual updates for the Snap–On Modis Diagnostic Scanner for newer year vehicles, $1,200 51150 LICENSE/PERMITS/CERTIFICATES – $2,375
EPA ID Verification fee, $450 S.C.A.Q.M.D. Emissions fee, $375 San Bernardino County Fire CUPA Annual Permit, $1,250 San Bernardino County Above Ground Fuel System Fee, $300 51320 MATERIALS – TRANSPORTATION/WORK EQUIPMENT – $110,000 (Only $80,000 approved in City Manager’s Budget) Spark plugs, oil filters, air filters, transmission filters, tires, batteries, etc., to maintain the City fleet. Maintenance costs for Fire Department pumper trucks are included in this budget amount.
51500 GASOLINE – $75,000 (Only $70,000 approved in City Manager’s Budget) Unleaded fuel for vehicles used in Administration, Community Development, Fire and Public Works.

G-104

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4656 Vehicle MaintenanceObject Number 51510 DIESEL FUEL – $30,000 (Only $28,000 approved in City Manager’s Budget) Diesel fuel for equipment used in the Public Works and Fire Department, $27,500 Diesel Tax Return Fee, $2,500 51520 OIL AND LUBRICANTS – $7,000
Oil and lubricants to service the City fleet, including fire apparatus. 51530 PROPANE – $15,000
Propane for equipment used in the Public Works Department, $1,000 Propane for LPG Sweeper, $14,000 51540 COMPRESSED NATURAL GAS – $40,000 (Only $35,000 approved in City Manager’s Budget) Compressed natural gas for two Sweeper Trucks, two passenger vans, one Toyota Camry and one fleet truck. 52030 MAINTENANCE – TRANSPORTATION/WORK EQUIPMENT – $62,447 Outside maintenance and repairs of units involved in accidents and when repair work is performed by private enterprise. The cost for detailing units and car washes for all City departments, including fire apparatus, are also charged to this account; service and safety inspections for fire engines, $50,000 Paint Units 202 and 210, $7,510 Safety lighting for Unit 216, $1,450 Safety lighting for Unit 232, $3,487 52050 MAINTENANCE – OTHER EQUIPMENT – $6,800
Annual certification of the overhead crane in the City Garage, $400 Annual safety inspection of the two aerial tree trucks Units 206 and 308, $800 continued on next page
G-105

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4656 Vehicle MaintenanceObject Number 52050 MAINTENANCE – OTHER EQUIPMENT – continued Annual inspection and certification of the above ground fuel tank vapor leak test for City Yard and Police Facility Fuel Islands (2 @ $600), $1,200 Miscellaneous repair to fuel dispensers, $2,500 Annual Safety Inspection of the Genie Scissor Lift for the City Yard, $300 Annual Opacity Tests on Diesel Trucks, $850 Safety Inspection for CNG Fuel Tanks Testing, $750 52450 SPECIAL CONTRACT SERVICES – $2,000
Disposal of used oil, oil filters, and used antifreeze, to comply with State and County regulations. 52540 VOCATIONAL TRAINING – $2,700
Attendance at vocational training classes – for details see “Worksheet – Justification of Conference and in-Service Training Request Schedule A – Vocational Training
52680 SHOP TOWEL SERVICES – $1,000
Shop towel and fender cover weekly cleaning services.
52690 SMALL EQUIPMENT – $1,950
Stand-up Rolling Tool Box, $600 Amp Meter, $150 Battery Jumber Park, $300 Hose Reel, $900 G-106
PROGRAM BUDGET SUMMARY – 1
Program Number 4669
Department Division Program
Public Works Sewer Sewer Maintenance
Program Description
Maintain all main line sewers by jet flushing, cleaning manholes, removing blockages, repairing main lines, television inspection, and continuing an on-going vector control program. Enforce compliance of laws regulating usage of the sewer collection system.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 1,030,288 792,324 1,167,150
Services and Supplies 3,205,530 3,298,034 3,281,714
Capital Outlay 568,222 23,100 23,100
Sewer Depreciation 73,556 69,586 69,586
Total 4,877,596 4,183,044 4,541,550
Personnel Authorized 12.55 (FT) 7.00 (FT) 13.06 (FT)

1.00 (PT) 1.00 (PT) 1.30 (PT)

Source of Funds
Sewer Operating Fund 4,803,040 4,112,458 4,470,964
Sewer Replacement Fund 1,000 1,000 1,000
Sewer Capital Asset Fund 73,556 69,586 69,586
Total 4,877,596 4,183,044 4,541,550

G-107
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Public Works 0.65 0.65 0.65 122,555 122,555 PW Operations Asst Manager 0.65 0.65 0.65 66,095 66,095 Engineering Division Manager 0.30 0.30 0.30 36,098 3,107 Associate Engineer 0.30 0.30 0.30 27,637 27,637
Sr. Public Works Inspector 0.30 0.30 0.30 27,814 27,814 Leadworker Maintenance 1.35 0.95 1.20 55,459 70,065
Maintenance Worker 6.40 1.25 7.06 60,319 331,837
Equipment Maint Manager 0.25 0.25 0.25 25,796 25,796
Equipment Mechanic 0.25 0.25 0.25 15,456 15,456
Project Manager 0.30 0.30 0.30 22,155 22,155
Graffiti Abatement Worker 0.25 0.25 0.25 0 0
NPDES Inspector 0.75 0.75 0.75 51,488 51,488
Administrative Specialist 0.40 0.40 0.40 22,738 22,738
Customer Svc Rep/Office Special 0.40 0.40 0.40 17,795 17,795 Part-Time
Engineering Division Manager 0.00 0.00 0.30 0 16,387
Senior Intern 1.00 1.00 1.00 17,170 17,170
Full Time 12.55 7.00 13.06 551,405 804,538
Part Time 1.00 1.00 1.30 17,170 33,557
Overtime 11,500 10,000
Total Salaries & Wages 580,075 848,095
Benefit Costs 138,884 228,452
PERS Benefit Costs 73,365 90,603
Total Benefit Costs 212,249 319,055
TOTAL 792,324 1,167,150

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4669 Sewer Maintenance G-108
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Sewer 4669 Sewer Maintenance
Work Program

1. Maintain, televise, and inspect main line sewers.

2. Inspect and maintain manholes.

3. Make repairs on main line sewers.

4. Respond to main line sewer blockages.

5. Enforce compliance of laws regulating usage of sewer collection system.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Sewer main maintained (feet) 100,000 51,460 540,000
Sewer main televised and inspected (feet) 2,500 7,200 14,400 Manholes inspected and maintained (each) 100 720 14,040 Repair of sewer main (feet) 0 25 100
Blockage requests (each) 10 5 10
Facility Pretreatment Inspections 150 75 150
Personnel Services – $792,324
Salary requests are for: Director of Public Works/City Engineer (0.65) – $122,555; Public Works Operations Assistant Manager (0.65) – $66,095; Engineering Division Manager (0.30) – $36,098; Assistant Engineer (0.30) – $27,637; Senior Public Works Inspector (0.30) – $27,814; Leadworker Maintenance (0.95) – $55,196; Maintenance Worker (1.25) – $60,638; Equipment Maintenance Manager (0.25) – $25,796; Equipment Mechanic (0.25) – $15,456; Project Manager (0.30) - $22,155; NPDES Inspector (0.75) – $51,488; Administrative Specialist (0.40) – $22,738; Customer Service Representative/Office Specialist (0.40) – $17,795; Senior Intern (1.00/part-time) – $17,170. Cost allocations are as follows: full-time salaries – $551,406; part-time salaries – $17,170; overtime – $11,500; benefit costs – $212,249.

Services and Supplies – $3,367,620
Funding requested is for: books and publications – $400; uniforms – $3,000; program supplies – $3,200; license/permits/certificates – $6,340; materials – transportation/work equipment – $3,500; materials – weed chemicals – $2,000; materials – miscellaneous maintenance and repair – $1,200; gasoline – $3,000; diesel fuel – $15,000; oil and lubricants – $2,000; compressed natural gas – $7,500; maintenance – other equipment – $6,000; dues and memberships – $1,980; travel and meetings – $3,000; mileage/auto allowance – $5,460; sewer processing – $3,213,420; special lab testing – $1,000; special contract services – $12,000; educational grants – $2,500; vocational training – $3,000; postage – $250; small equipment – $1,000; depreciation expense – $69,586; cellular phone expense – $1,284.

Capital Outlay – $23,100
Funding is requested for: new computer in the camera truck – $6,500; software upgrade for the camera truck – $16,600.

G-109
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:52PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1501 Sewer Operating Fund
4669 Sewer Maintenance
E10 Personnel Services
458,190 473,999 722,919.00 0.00 41010-400-00000Regular Earnings 0.00 551,405.00 804,538.00 0.00 0.00 63,596 52,884 16,910.00 0.00 42020-400-00000Part Time Wages 0.00 17,170.00 33,557.00 0.00 0.00 11,826 0 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 23,795 14,061 11,500.00 0.00 43010-400-00000Overtime 0.00 11,500.00 10,000.00 0.00 0.00 108 109 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 (32,429) 1,596 4,768.00 0.00 44190-400-00000Sick Leave Redemption 0.00 4,280.00 3,849.00 0.00 0.00 18 0 0.00 0.00 44190-400-42020Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 164,298.00 0.00 45220-400-00000Benefit Plan 0.00 109,092.00 194,778.00 0.00 0.00 7,401 2,528 9,515.00 0.00 45240-400-00000Deferred Compensation 0.00 11,160.00 9,840.00 0.00 0.00 52,223 55,677 82,670.00 0.00 45250-400-00000P.E.R.S. 0.00 73,365.00 90,603.00 0.00 0.00 2,377 1,910 3,044.00 0.00 45270-400-00000LTD Insurance 0.00 2,375.00 3,489.00 0.00 0.00 2,015 2,176 3,167.00 0.00 45290-400-00000Life Insurance 0.00 2,741.00 3,562.00 0.00 0.00 7,676 7,885 10,449.00 0.00 45330-400-00000Medicare 0.00 8,171.00 11,869.00 0.00 0.00 4,616 3,349 1,048.00 0.00 45340-400-00000Social Security 0.00 1,065.00 1,065.00 0.00 0.00 601,414 616,173 1,030,288 0 Personnel Services Totals: 0.00 792,324 1,167,150 0 0 E20 Services & Supplies
0 0 200.00 0.00 51020-400-00000Books and Publications 0.00 400.00 200.00 0.00 0.00 1,938 1,767 1,700.00 0.00 51100-400-00000Uniforms 0.00 3,000.00 1,700.00 0.00 0.00 2,800 2,183 3,200.00 0.00 51130-400-00000Program Supplies 0.00 3,200.00 3,200.00 0.00 0.00 5,162 0 4,000.00 0.00 51150-400-00000License/Permits/Certificates 0.00 6,340.00 4,000.00 0.00 0.00 3,565 3,278 3,500.00 0.00 51320-400-00000Materials - Transportation/Wor 0.00 3,500.00 3,500.00 0.00 0.00 0 619 2,000.00 0.00 51400-400-00000Materials - Weed Chemicals 0.00 2,000.00 2,000.00 0.00 0.00 1,094 324 1,200.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 1,200.00 1,200.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 1
G-110
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
3,000 3,000 500.00 0.00 51500-400-00000Gasoline 0.00 3,000.00 500.00 0.00 0.00 11,940 7,997 15,000.00 0.00 51510-400-00000Diesel Fuel 0.00 15,000.00 12,000.00 0.00 0.00 1,069 403 1,500.00 0.00 51520-400-00000Oil & Lubricants 0.00 2,000.00 2,000.00 0.00 0.00 1,500 1,500 2,000.00 0.00 51540-400-00000Compressed Natural Gas 0.00 7,500.00 2,000.00 0.00 0.00 736 8,050 5,000.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 6,000.00 5,000.00 0.00 0.00 342 62 1,300.00 0.00 52120-400-00000Dues & Memberships 0.00 1,980.00 1,500.00 0.00 0.00 0 507 2,600.00 0.00 52130-400-00000Travel & Meetings 0.00 3,000.00 3,000.00 0.00 0.00 2,455 650 5,070.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 5,460.00 5,460.00 0.00 0.00 0 0 20,000.00 0.00 52260-400-21017Design/Engineering Services 0.00 0.00 0.00 0.00 0.00 3,543,053 3,617,264 3,119,340.00 0.00 52410-400-00000Sewer Processing 0.00 3,213,420.00 3,213,420.00 0.00 0.00 126 1,138 1,000.00 0.00 52420-400-00000Special Lab Testing 0.00 1,000.00 1,000.00 0.00 0.00 0 34,989 8,286.00 0.00 52450-400-00000Special Contract Services 0.00 11,000.00 11,000.00 0.00 0.00 0 0 2,500.00 0.00 52530-400-00000Educational Grants 0.00 2,500.00 2,500.00 0.00 0.00 (150) 0 3,000.00 0.00 52540-400-00000Vocational Training 0.00 3,000.00 3,000.00 0.00 0.00 13,167 15,121 0.00 0.00 52640-400-17999Transcenter Port Restroom Rent 0.00 0.00 0.00 0.00 0.00 0 0 250.00 0.00 52670-400-00000Postage 0.00 250.00 250.00 0.00 0.00 682 345 100.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 1,829 598 1,284.00 0.00 52850-400-00000Cellular Phone Expense 0.00 1,284.00 1,284.00 0.00 0.00 3,594,308 3,699,796 3,204,530 0 Services & Supplies Totals: 0.00 3,297,034 3,280,714 0 0 E30 Capital Outlay
0 0 568,222.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 23,100.00 23,100.00 0.00 0.00 0 0 568,222 0 Capital Outlay Totals: 0.00 23,100 23,100 0 0 4,195,723 4,315,968 4,803,040 0 EXPENDITURES TOTALS: 0.00 4,112,458 4,470,964 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
4,195,723 4,315,968 4,803,040 0 DEPT EXPENSES 0.00 4,112,458 4,470,964 0 0 (4,195,723) (4,315,968) (4,803,040) 0 Sewer Maintenance Totals: 0.00 (4,112,458) (4,470,964) 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 2
G-111
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
4,195,723 4,315,968 4,803,040 0 FUND EXPENSES 0.00 4,112,458 4,470,964 0 0 (4,195,723) (4,315,968) (4,803,040) 0 Sewer Operating Fund Totals: 0.00 (4,112,458) (4,470,964) 0 0 1502 Sewer Replacement Fund
4669 Sewer Maintenance
E20 Services & Supplies
0 0 1,000.00 0.00 52450-400-00000Special Contract Services 0.00 1,000.00 1,000.00 0.00 0.00 0 0 1,000 0 Services & Supplies Totals: 0.00 1,000 1,000 0 0 0 0 1,000 0 EXPENDITURES TOTALS: 0.00 1,000 1,000 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 1,000 0 DEPT EXPENSES 0.00 1,000 1,000 0 0
0 0 (1,000) 0 Sewer Maintenance Totals: 0.00 (1,000) (1,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 1,000 0 FUND EXPENSES 0.00 1,000 1,000 0 0
0 0 (1,000) 0 Sewer Replacement Fund Totals: 0.00 (1,000) (1,000) 0 0 1503 Sewer Capital Asset & PERS
4669 Sewer Maintenance
E20 Services & Supplies
73,556 73,151 73,556.00 0.00 52760-400-00000Depreciation Expense 0.00 69,586.00 69,586.00 0.00 0.00 73,556 73,151 73,556 0 Services & Supplies Totals: 0.00 69,586 69,586 0 0 73,556 73,151 73,556 0 EXPENDITURES TOTALS: 0.00 69,586 69,586 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 3
G-112
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
73,556 73,151 73,556 0 DEPT EXPENSES 0.00 69,586 69,586 0 0 (73,556) (73,151) (73,556) 0 Sewer Maintenance Totals: 0.00 (69,586) (69,586) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
73,556 73,151 73,556 0 FUND EXPENSES 0.00 69,586 69,586 0 0 (73,556) (73,151) (73,556) 0 Sewer Capital Asset & PERS Totals: 0.00 (69,586) (69,586) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
4,269,279 4,389,119 4,877,596 0 REPORT EXPENSES 0.00 4,183,044 4,541,550 0 0 (4,269,279) (4,389,119) (4,877,596) 0 REPORT TOTALS: 0.00 (4,183,044) (4,541,550) 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 4
G-113
WORK SHEET – JUSTIFICATION OF
CONFERENCE AND IN – SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL AND MEETINGS
Department: Public Works Program: 4669 Sewer MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Alex Cardona,
Public Works Operations Assistant Manager Mathew Paradis, Public Works Facilities/ Maintenance Assistant Manager Leadworker Maintenance Attend the Annual California Water Environmental Association (CWEA) and TriState Conferences. These conferences provide continuing education hours and the most current information on pretreatment regulations. Required by CWEA.

Las Vegas, NV August 2023 $3,000
TOTAL $3,000
G-114
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Public Works Program: 4669 Sewer MaintenanceObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Division Personnel Required continuing education hours Southern California Varies $500 for pesticide application licenses.
52540 Division Personnel CWEA training of various required Various Varies $900 courses related to sewer maintenance, pretreatment, FOG and environmental inspection. 52540 Division Personnel Provide training in CPR, first aid and City Yard Varies $600 bloodborne pathogens.
52540 Leadworker Maintenance Training to obtain National Association of Las Vegas, NV August 2023 $1,000 Sewer Service Companies (NASSCO) certificate for Sewer Master Planning purposes.

Total: $3,000
G-115

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 51020 BOOKS AND PUBLICATIONS – $400 (Only $200 approved in City Manager’s Budget) Books and periodicals relating to sewer maintenance program. Pretreatment and Environmental Inspection exam books. 51100 UNIFORMS – $3,000 (Only $1,700 approved in City Manager’s Budget) Safety toe work boots and uniforms for personnel assigned to this division. 51130 PROGRAM SUPPLIES – $3,200
Gloves, eye protection, coveralls, antiseptic soap, wipes, etc., $1,700 Miscellaneous hand tools such as sockets, pliers, wrenches, etc., $1,000 Print educational forms and flyers for residential/commercial, $500 51150 LICENSE/PERMITS/CERTIFICATES – $6,340 (Only $4,000 approved in City Manager’s Budget) California Water Environmental Association certificates for one lead-worker and two maintenance workers, $1,770 Qualified Applicators Certificate renewal fees for three leadworkers, $570 PAPA Membership for five Public Works employees, $250 PAPA QAL/QAC Test Preparation for three maintenance workers, $600 Annual Permit fee for Sanitary Sewer Overflow Waste Discharge Requirements (SSOWDR), State Water Resource Control Board (SWRCB), Waste Discharge Requirements for a Sewer Collection System (WDR), $3,150 51320 MATERIALS – TRANSPORTATION/WORK EQUIPMENT – $3,500 To maintain sewer fleet with spark plugs, oil filters, air filters, transmission filters, tires, batteries, etc. 51400 MATERIALS – WEED CHEMICALS – $2,000
Chemicals used to kill roaches and tree roots in sewer lines and control grease buildup.

G-116

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $1,200 Clay pipe fittings, latex tubing, and buffing solutions etc. 51500 GASOLINE – $3,000 (Only $500 approved in City Manager’s Budget) Unleaded fuel for vehicles used in the Sewer Division of the Public Works Department. 51510 DIESEL FUEL – $15,000 (Only $12,000 approved in City Manager’s Budget) Diesel fuel for equipment used in the Sewer Division of the Public Works Department. 51520 OIL AND LUBRICANTS – $2,000
Oil and lubricants used in the Sewer Division of the Public Works Department. 51540 COMPRESSED NATURAL GAS – $7,500 (Only $2,000 approved in City Manager’s Budget) Compressed natural gas for various vehicles in the City fleet. 52050 MAINTENANCE – OTHER EQUIPMENT – $6,000 (Only $5,000 approved in City Manager’s Budget) Annual check and service on the gas detector, calibration gas, constituent sensors, $1,000 Outside repairs, $2,500 Storm Drain Placards, $2,500
52120 DUES AND MEMBERSHIPS – $1,980 (Only $1,500 approved in City Manager’s Budget) Membership in the Maintenance Superintendents Association for twenty-two Public Works employees G-117

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 52130 TRAVEL AND MEETINGS – $3,000 Attendance at conferences and meetings – for detail see “Worksheet – Justification of Conference and In–Service Training Request Schedule A – Travel & Meetings.”
52410 SEWER PROCESSING – $3,213,420
Sewage disposal charges paid to Inland Empire Utilities Agency. This is based on 2022/23 fiscal year with 147,000 E.D.U.'s at $21.86 per equivalent dwelling unit. 52420 SPECIAL LAB TESTING – $1,000
This account is budgeted to finance the monthly, bi–monthly and semi–annual chemical analysis of the sewage waste waters generated in the City as required by the Regional Water Quality Control Board. These include:
1) SEWER TESTING – $500
As required in Exhibit A of the Inland Empire Utilities Agency Service contract, the City must submit analysis of monthly, bi–monthly, and semi–annual samples taken from three connection points. 2) SPECIAL TESTING – $250
When sample violations of Exhibit A requirements occur, the City must track the violations through special testing. The results of this testing must be reported to the Inland Empire Utilities Agency, and to the State Regional Quality Control Board whenever necessary. Monte Vista Water District background well testing for required constituents to help develop local limits. 3) COMPLIANCE MONITORING – $250
As required by the Environmental Protection Agency and the California Regional Water Quality Control Board regulations, a city must periodically sample its permitted businesses. The results of this analysis are submitted to the overseeing agencieson a quarterly basis.

G-118

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4669 Sewer Maintenance Object Number 52450 SPECIAL CONTRACT SERVICES – $12,000 Special contract services by vendors for sewer mainline incidents, $1,500 Cost to have the clarifier at the City Yard pumped four times a year and the clarifier at the Police Department one time per year, $1,500 Sanitary Sewer Management Plan (SSMP) annual update by consultant, $1,000 (Sewer Replacement Fund) Software program for FOG and Pretreatment inspection monitoring and data storage, $8,000 52530 EDUCATIONAL GRANTS – $2,500
Attendance by Division personnel at work related courses held at local colleges. 52540 VOCATIONAL TRAINING – $3,000
Attendance at vocational training classes – for detail see “Worksheet – Justification of Conference and in–Service Training Request Schedule B – Vocational Training.”
52670 POSTAGE – $250
Mailing of sewer related information.
52690 SMALL EQUIPMENT – $1,000
Two manhole lifters.
52760 DEPRECIATION EXPENSE – $69,586 Projected sewer line and sewer equipment depreciation. (Sewer Capital Asset Fund) 52850 CELLULAR PHONE EXPENSE – $1,284 Cellular phone charges for personnel assigned to this division.

G-119

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4669 Sewer Maintenance Object Code Item Justification Cost 62030 Computer for the Sewer Camera Truck
The computer in the Sewer Camera Truck is not able to reliably operate the current software and saved files are lost when the computer crashes. The current software has a required update that the computer is unable to support.

All City sewer lines must be televised every five years. Sewer televising was last completed in 2017. $6,500
62030 Software for the Sewer
Camera Truck
The software in the Sewer Camera Truck is obslete and requires an upgrade. $16,600 Total: $23,100
G-120

DIVISION BUDGET SUMMARY
Department Division
Public Works Building Maintenance
Overview

1. Maintain all facilities in a safe and attractive manner.

2. Maintain all heating and air conditioning equipment in proper operating condition.

3. Provide janitorial service to maintain interior of City facilities in a safe and attractive manner.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 601,538 630,256 621,358
Services and Supplies 869,041 1,260,843 1,228,760
Capital Outlay 5,035 304,500 99,500
Total 1,475,614 2,195,599 1,949,618
Personnel Authorized 7.25 (FT) 7.25 (FT) 7.25 (FT)

0.85 (PT) 0.85 (PT) 0.85 (PT)
Department Distribution
Bldg. Maint. Services 876,438 1,401,187 1,326,858
Heating and A/C Services 181,278 318,216 189,716
Janitorial Services 417,898 476,196 433,044
Total 1,475,614 2,195,599 1,949,618
Source of Funds
General Fund 1,475,614 2,195,599 1,126,618
2021 Lease Revenue Bond Fund 0 0 823,000
Total 1,475,614 2,195,599 1,949,618
G-121
PROGRAM BUDGET SUMMARY – 1
Program Number 4691
Department Division Program
Public Works Building Maintenance Building Maintenance Services Program Description
Maintain all public facilities in a safe and attractive manner.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 200,927 203,344 201,448
Services and Supplies 675,511 1,037,843 1,050,410
Capital Outlay 0 160,000 75,000
Total 876,438 1,401,187 1,326,858
Personnel Authorized 1.75 (FT) 1.75 (FT) 1.75 (FT)

0.85 (PT) 0.85 (PT) 0.85 (PT)
Source of Funds
General Fund 876,438 1,401,187 503,858
2021 Lease Revenue Bond Fund 0 0 823,000
Total 876,438 1,401,187 1,326,858
G-122
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Facilities/Maint Asst Mg 0.55 0.55 0.55 54,583 54,583 Facilities Specialist 0.55 0.55 0.55 41,747 41,747
Building Maintenance Tech 0.55 0.55 0.55 30,104 30,104
Customer Svc Rep/Office S 0.10 0.10 0.10 4,449 4,449
Part-Time
Senior Leadworker 0.85 0.85 0.85 14,455 14,455
Full Time 1.75 1.75 1.75 130,883 130,883
Part Time 0.85 0.85 0.85 14,455 14,455
Overtime 10,000 9,000
Total Salaries & Wages 155,338 154,338
Benefit Costs 36,919 36,023
PERS Benefit Costs 11,087 11,087
Total Benefit Costs 48,006 47,110
TOTAL 203,344 201,448

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4691 Bldg. Maint. Service G-123
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Building Maintenance 4691 Building Maint. Services Work Program

1. Carpentry: Any and all repairs to City facilities; i.e., walls, ceilings, floors, windows, doors, etc.

2. Plumbing: Any and all repairs to City facilities; i.e., toilet fixtures, drain cleaning, new installations, add–ons, emergency repairs, etc.

3. Electrical: Any and all repairs to City facilities; i.e., light and receptacle repairs, new installations, add–ons, lamp change out, emergency repairs, etc.

4. Painting: Any and all painting of City facilities; i.e., ceilings, walls, doors, door frames, finishing cabinets, etc.

5. Miscellaneous: Use for any function not reported in the above activities.

Units of Measure
1st 6 mos. Estimate
2021-22 2022–23 2023–24
General Building Maintenance 19 19 19
Personnel Services – $203,344
Salary requests are for: Public Works Facilities/Maintenance Assistant Manager (0.55) – $54,583; Facilities Specialist (0.55) – $41,747; Building Maintenance Technician (0.55) – $30,104; Customer Service Representative/Office Specialist (0.10) – $4,449; Senior Leadworker (0.85/part-time) – $14,455; Cost allocations are as follows: full-time salaries – $130,883; part-time salaries – $14,455; overtime – $10,000; benefit costs – $48,006.

Services and Supplies – $1,037,843
Funding requested is for: uniforms – $4,440; program supplies – $2,000; license/permits/certificates – $5,820; materials buildings – $955,623; materials transcenter – $17,800; maintenance – other equipment – $34,160; special contract services – $16,000; rent – equipment – $2,000.

Capital Outlay – $160,000
Funding requested is for: Fire Alarm Control Panel for the Police Facility – $75,000; Fire Alarm Control Panel for the Senior Center – $10,000; Fire Alarm Control Panel for the Server Room/Youth Center – $10,000; Towable Boom Lift – $65,000.

G-124
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:52PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4691 Building Maintenance Services
E10 Personnel Services
79,101 84,923 118,726.00 0.00 41010-400-00000Regular Earnings 0.00 130,883.00 130,883.00 0.00 0.00 0 8,480 14,035.00 0.00 42020-400-00000Part Time Wages 0.00 14,455.00 14,455.00 0.00 0.00 12,699 10,483 22,684.00 0.00 43010-400-00000Overtime 0.00 10,000.00 9,000.00 0.00 0.00 106 432 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 1,621 1,889 1,897.00 0.00 44190-400-00000Sick Leave Redemption 0.00 2,459.00 2,459.00 0.00 0.00 0 0 27,600.00 0.00 45220-400-00000Benefit Plan 0.00 28,620.00 28,620.00 0.00 0.00 424 1,391 1,414.00 0.00 45240-400-00000Deferred Compensation 0.00 1,637.00 1,637.00 0.00 0.00 8,409 8,449 10,733.00 0.00 45250-400-00000P.E.R.S. 0.00 11,087.00 11,087.00 0.00 0.00 328 356 499.00 0.00 45270-400-00000LTD Insurance 0.00 578.00 578.00 0.00 0.00 292 442 545.00 0.00 45290-400-00000Life Insurance 0.00 621.00 621.00 0.00 0.00 1,357 1,542 1,924.00 0.00 45330-400-00000Medicare 0.00 2,108.00 2,108.00 0.00 0.00 0 19 870.00 0.00 45340-400-00000Social Security 0.00 896.00 0.00 0.00 0.00 104,338 118,404 200,927 0 Personnel Services Totals: 0.00 203,344 201,448 0 0 E20 Services & Supplies
2,274 692 2,000.00 0.00 51100-400-00000Uniforms 0.00 4,440.00 2,500.00 0.00 0.00 1,180 1,129 2,000.00 0.00 51130-400-00000Program Supplies 0.00 2,000.00 2,500.00 0.00 0.00 2,811 3,278 4,910.00 0.00 51150-400-00000License/Permits/Certificates 0.00 5,820.00 5,000.00 0.00 0.00 26,058 177,277 603,598.00 0.00 51300-400-00000Materials - Buildings 0.00 955,623.00 174,410.00 0.00 0.00 0 0 0.00 0.00 51300-400-17999Transcenter Materials/Building 0.00 17,800.00 0.00 0.00 0.00 22,942 27,115 25,000.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 34,160.00 25,000.00 0.00 0.00 25,217 28,036 59,286.00 0.00 52450-400-00000Special Contract Services 0.00 16,000.00 16,000.00 0.00 0.00 0 0 2,000.00 0.00 52640-400-00000Rent - Equipment 0.00 2,000.00 2,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 1
G-125
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
80,482 237,526 698,794 0 Services & Supplies Totals: 0.00 1,037,843 227,410 0 0 E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 160,000.00 75,000.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 160,000 75,000 0 0
184,819 355,930 899,721 0 EXPENDITURES TOTALS: 0.00 1,401,187 503,858 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
184,819 355,930 899,721 0 DEPT EXPENSES 0.00 1,401,187 503,858 0 0 (184,819) (355,930) (899,721) 0 Building Maintenance Services Totals: 0.00 (1,401,187) (503,858) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
184,819 355,930 899,721 0 FUND EXPENSES 0.00 1,401,187 503,858 0 0 (184,819) (355,930) (899,721) 0 General Fund Totals: 0.00 (1,401,187) (503,858) 0 0 1253 2021 Lease Rev Bond Proceeds
4691 Building Maintenance Services
E20 Services & Supplies
0 0 0.00 0.00 51300-400-21021Materials - Buildings 0.00 0.00 533,000.00 0.00 0.00 0 0 0.00 0.00 51300-400-21022Materials - Buildings 0.00 0.00 120,000.00 0.00 0.00 0 0 0.00 0.00 51300-400-21023Materials - Buildings 0.00 0.00 170,000.00 0.00 0.00 0 0 0 0 Services & Supplies Totals: 0.00 0 823,000 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 0 823,000 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 0 823,000 0 0
0 0 0 0 Building Maintenance Services Totals: 0.00 0 (823,000) 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 2
G-126
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 0 823,000 0 0
0 0 0 0 2021 Lease Rev Bond Proceeds Totals: 0.00 0 (823,000) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
184,819 355,930 899,721 0 REPORT EXPENSES 0.00 1,401,187 1,326,858 0 0 (184,819) (355,930) (899,721) 0 REPORT TOTALS: 0.00 (1,401,187) (1,326,858) 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 3
G-127

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number51100 UNIFORMS – $4,440 (Only $2,500 approved in City Manager’s Budget) Rental and cleaning of uniforms, $2,340 Purchase of work boots for Division Personnel, $2,100 51130 PROGRAM SUPPLIES – $2,000 ($2,500 approved in City Manager’s Budget) Gloves, safety glasses and other special equipment needed within the program, $500 Small tools and implements for use within the Building Maintenance Division. This would be for replacement of and purchase of additional small tools, $1,500
51150 LICENSE/PERMITS/CERTIFICATES – $5,820 (Only $5,000 approved in City Manager’s Budget) Annual permit fees required by Air Quality Management District (AQMD) to operate two standby emergency generators at the Police Facility, one standby generator for the IT Department Server Room and two stand by generators for Fire Station 1 and Fire Station 2, $3,000 Required annual elevator permit from the State of California for the elevator in the Police Facility, $400 Annual public pool permit for Splash Pad, $600 Annual Certified United Program Agency (CUPA) fee for Police Facility above ground fuel storage tanks, $910 Annual Certified United Program Agency (CUPA) fee for Fire Department 151, $455 Annual Certified United Program Agency (CUPA) fee for Fire Department 152, $455 51300 MATERIALS – BUILDINGS – $955,623 ($997,410 approved in City Manager’s Budget) Unforeseen emergencies and repairs to all City facilities, $30,000 The following items are requested by City Departments:

BUILDING MAINTENANCE DIVISION – $21,500 (Only $16,000 approved in City Manager’s Budget)

1. LED and Fluorescent lamps and ballasts used as replacements in all facilities, $2,000 2. Splash Pad – Seasonal UV Light service, filter media, tile replacement, chemicals, and personnel on call (annually), $10,500 – (Only $5,000 approved in City Manager’s Budget)
G-128

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number BUILDING MAINTENANCE DIVISION – continued

3. Painting of the gymnasium, and corridors in the Community Center (annually), $4,000

4. Refinish gymnasium floor, stage and racquetball courts (annually), $5,000 CITY HALL – $170,000 (2021 Lease Revenue Bond Fund)

1. Install new cubicles in City Council Lobby, Finance, Public Works/Community Development Administrative Specialists CITY YARD – $38,500

2. Install a new drinking fountain in the breakroom, $2,500

3. Paint exterior of City Yard, $36,000
COMMUNITY DEVELOPMENT – NO ITEMS REQUESTED
ADMINISTRATIVE SERVICES – $79,400

1. Install roller shades, $21,700 2. Refinish wooden office doors, $19,700 3. Replace fluorescent light fixtures, $38,000 ECONOMIC DEVELOPMENT – NO ITEMS REQUESTEDPOLICE DEPARTMENT – $62,000 (Only $3,500 approved in City Manager’s Budget)

1. Replace the refrigerator in the Dispatch kitchen, $2,000 2. Replace the BUNN coffee maker in the breakroom, $1,000 (Not approved in City Manager’s Budget)

3. Replace bollard lenses, $1,500 4. Paint rear parking lot canopies, $57,500 (Not approved in City Manager’s Budget) G-129

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number FIRE DEPARTMENT – $533,000 (Moved to 2021 Lease Revenue Bond Fund)

1. Install an automatic gate and fence at Fire Station 151, $65,000

2. Replace asphalt parking lot with concrete at Fire Station 151, $175,000 3. Install an automatic gate at Fire Station 152, $46,000 4. New cabinets and counters in Fire Station 151 kitchen, $53,000 5. New cabinets and counters in Fire Station 152 kitchen, $87,000 6. Paint exterior of Fire Station 151, $17,000 7. Paint exterior of Fire Station 152, $10,000 8. New 36” range for Fire Stations 151 and 152, $7,000 9. Seven new refrigerators for both Fire Stations, $14,000

10. Replace the kitchen floor in Fire Station 151, $10,000 11. Replace lighting in Fire Station 151, $31,000 12. Replace lighting in Fire Station 152, $18,000 HUMAN SERVICES – $191,223 (Only $127,010 approved in City Manager’s Budget)

1. Three new faucets for the Youth Center girls restroom, $1,750 2. Six new faucets for the Kids Station restrooms, $1,600 (Not approved in City Manager’s Budget)3. Six new lights for the outdoor basketball courts, $7,500 (Not approved in City Manager’s Budget)

4. Carpet for the Recreation Center, $35,000 (Moved to 2021 Lease Revenue Bond Fund)5. VCT flooring in the Recreation Center, $20,000 (Moved to 2021 Lease Revenue Bond Fund)

6. Rubber flooring in the Recreation Center Weight Room, $25,000 (Moved to 2021 Lease Revenue Bond Fund)

7. New freezer for the Community Center, $7,613 (Not approved in City Manager’s Budget)8. Install volleyball sleeves in the Community Center, $5,260 9. Water fountain for the Recreation Center, $2,500 (Moved to 2021 Lease Revenue Bond Fund)

10. Water fountain for the Community Center, $2,500 (Moved to 2021 Lease Revenue Bond Fund)11. VCT flooring in the Community Center office, $10,000 (Not approved in City Manager’s Budget) G-130

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number HUMAN SERVICES – continued

12. New automatic sliding door for the North entrance of the Recreation Center, $35,000 (Not approved in City Manager’s Budget)

13. Tint the east facing windows and door in the Recreation Center, $2,500 (Not approved in City Manager’s Budget)

14. Paint the interior of Recreation Center, $35,000 (Moved to 2021 Lease Revenue Bond Fund) 51300 MATERIALS – TRANSCENTER – $17,800 (Not approved in City Manager’s Budget)

1. Replace missing and broken tiles around bus shelter pillars, $3,500 2. Repair and paint five single and seven double broken benches, $10,800 3. Install electrical circuit for the camera system, $3,500 52050 MAINTENANCE – OTHER EQUIPMENT – $34,160 (Only $25,000 approved in City Manager’s Budget) Annual fire extinguisher service, and recharge of extinguishers as needed, $3,000 Fire alarm monitoring of the Kids Station, $800
Biannual FM200 required service – $2,850
Youth Center – IT Server Room, $650 Police Facility – Dispatch Center, Server Room and UPS Room, $2,200 Annual Pre Action Fire Sprinkler Service – $2,610
Police Facility, $1,300 Youth Center, $660 Fire Station 1, $650 Annual Fire Alarm Inspection – $3,500
Police Facility, $2,100 Youth Center, $700 Senior Center, $700 G-131

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number52050 MAINTENANCE – OTHER EQUIPMENT – continued Annual Fire Door Drop Test – $1,200
Senior Center, $600 Community Center, $600
Biannual Range Hood Inspection – $1,125
Senior Center, $375 Community Center, $375 Kingsley Park Snack Bar, $375 Overhead Door Maintenance – $4,200
Routine maintenance of all roll-up overhead doors:
 11 doors at City Yard  1 door at Alma Hofman Park  4 doors at Saratoga Park  2 doors at Kingsley Park  2 doors at Essex Park  6 doors at Fire Station 151  4 doors at Fire Station 152  3 doors at the Police Facility  2 Doors at the Youth Center Elevator Maintenance – $3,000
Monthly required maintenance of the elevator at the Police Facility Generator Maintenance Contracts – $8,375
Preventative maintenance and/or repairs to the emergency generators at both Fire Stations, the Police Facility and the Youth Center and additional services required by the manufacturer this fiscal year for cooling systems service for both Fire Stations generators
G-132

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4691 Building Maintenance Services Object Number52050 MAINTENANCE – OTHER EQUIPMENT – continued Automatic Door Maintenance and Repairs – $3,500
 Police Department (3 doors)  City Hall (6 doors)  Youth Center (1 door)  Senior Center (3 doors)  Community Center (3 doors)  Recreation Center (1 door)  Montclair Library (1 door) 52450 SPECIAL CONTRACT SERVICES – $16,000
Monthly pest control service for all City facilities.
52640 RENT – EQUIPMENT – $2,000
Rental of private equipment such as lifts, booms, etc. for maintenance and repairs.

G-133

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4691 Building MaintenanceObject Code Item Justification Cost 62050 Fire Alarm Control Panel –
Police Department
The fire alarm control panel for the Police Department was installed in 2008. The panel failed and was replaced in 2015. This control panel is four years past its service life.

Replacement devices are no longer manufactured and any available replacement devices on the market cost approximately $500 per device. If the main control panel fails again, there are no replacement panels available for purchase from the manufacturer and any issues will leave the Police Facility unprotected. The proposed system will be the newest system by Siemens, Model FC924.
(Not approved in City Manager’s Budget)
$75,000
62050 Fire Alarm Control Panel –
Senior Center
The fire alarm control panel in the Senior Center was installed in 2010 and is no longer manufactured or supported. It is recommended to replace the panel to prevent replacing it on an emergency basis later. New panels have a lead time of two months. (Not approved in City Manager’s Budget)
$10,000
62050 Fire Alarm Control Panel –
Server Room/Youth Center
The fire alarm control panel in the Server Room/Youth Center was installed in 2010 and is no longer manufactured or supported. It is recommended to replace the panel to prevent replacing it on an emergency basis later. New panels have a lead time of two months. $10,000
62050 Towable Boom Lift Facilities Maintenance performs various tasks that require the use of an aerial lift. The tree truck and the sign truck when available have limited access. A towable aerial lift will reach higher than the sign truck and give access to ball field lights and buildings that the tree truck is not able access. Additionally, the tree truck is not AQMD compliant and cannot be used. $65,000
Total: $160,000
(Only $75,000 approved in City Manager’s Budget)
G-134
PROGRAM BUDGET SUMMARY – 1
Program Number 4692
Department Division Program
Public Works Building Maintenance Heating & Air Conditioning Program Description
Maintain all heating, air conditioning, ventilation and refrigeration equipment in proper operating condition.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 123,448 135,066 131,566
Services and Supplies 57,830 43,150 38,150
Capital Outlay 0 140,000 20,000
Total 181,278 318,216 189,716
Personnel Authorized 1.30 (FT) 1.30 (FT) 1.30 (FT)
Source of Funds
General Fund 181,278 318,216 189,716
Total 181,278 318,216 189,716
G-135
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Facilities/Maint Asst Mgr 0.40 0.40 0.40 39,697 39,697 Facilities Specialist 0.40 0.40 0.40 30,361 30,361
Building Maintenance Techni 0.40 0.40 0.40 21,894 21,894 Customer Svc Rep/Office Sp 0.10 0.10 0.10 4,449 4,449
Full Time 1.30 1.30 1.30 96,401 96,401
Overtime 4,000 500
Total Salaries & Wages 100,401 96,901
Benefit Costs 26,500 26,500
PERS Benefit Costs 8,165 8,165
Total Benefit Costs 34,665 34,665
TOTAL 135,066 131,566

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4692 Heating & Air Conditioning G-136
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Building Maintenance 4692 Heating & Air Conditioning Work Program

1. Perform preventative maintenance.

2. Repair air handlers and condensing units as needed.

3. Provide compressor and motor repairs as needed.

4. Controls and electrical repairs as needed.

5. Provide emergency repairs as needed.

6. Repair ice machines and water coolers as needed.

Units of Measure
1st 6 mos. Estimate
2021–22 2022–23 2023–24
Combination Heating and Air Conditioning
Units, Air Handlers and Condensing Units
and Boilers 91 91 91
Exhaust Fans 41 41 41
Ice Machines and Refrigerators 23 23 23
Personnel Services – $135,066
Salary requests are for: Public Works Facilities/Maintenance Assistant Manager (0.40) – $39,697; Facilities Specialist (0.40) – $30,361; Building Maintenance Technician (0.40) – $21,894; Customer Service Representative/Office Specialist (0.10) – $4,449. Cost allocations are as follows: full-time salaries – $96,401; overtime – $4,000; benefit costs – $34,665.

Services and Supplies – $43,150
Funding requested is for: program supplies – $500; materials – miscellaneous maintenance and repair – $27,000; maintenance – other equipment – $15,650.

Capital Outlay – $140,000
Funding requested is for: one 3-ton backup air conditioner for the City Hall server room – $20,000; two 25-ton condensing units for Fire Station 151 – $120,000.

G-137
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:52PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4692 Heating & Air Conditioning
E10 Personnel Services
58,828 62,509 87,591.00 0.00 41010-400-00000Regular Earnings 0.00 96,401.00 96,401.00 0.00 0.00 8,348 2,537 3,000.00 0.00 43010-400-00000Overtime 0.00 4,000.00 500.00 0.00 0.00 77 314 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 1,179 1,374 1,380.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,787.00 1,787.00 0.00 0.00 0 0 20,490.00 0.00 45220-400-00000Benefit Plan 0.00 21,240.00 21,240.00 0.00 0.00 309 1,012 1,029.00 0.00 45240-400-00000Deferred Compensation 0.00 1,191.00 1,191.00 0.00 0.00 6,257 6,219 7,918.00 0.00 45250-400-00000P.E.R.S. 0.00 8,165.00 8,165.00 0.00 0.00 239 242 369.00 0.00 45270-400-00000LTD Insurance 0.00 425.00 425.00 0.00 0.00 213 309 402.00 0.00 45290-400-00000Life Insurance 0.00 458.00 458.00 0.00 0.00 993 970 1,269.00 0.00 45330-400-00000Medicare 0.00 1,399.00 1,399.00 0.00 0.00 76,443 75,486 123,448 0 Personnel Services Totals: 0.00 135,066 131,566 0 0 E20 Services & Supplies
0 500 500.00 0.00 51130-400-00000Program Supplies 0.00 500.00 500.00 0.00 0.00 46,652 22,000 45,680.00 0.00 51410-400-00000Materials-Misc Maint & Repair 0.00 27,000.00 22,000.00 0.00 0.00 8,583 11,650 11,650.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 15,650.00 15,650.00 0.00 0.00 55,235 34,150 57,830 0 Services & Supplies Totals: 0.00 43,150 38,150 0 0 E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 140,000.00 20,000.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 140,000 20,000 0 0
131,678 109,636 181,278 0 EXPENDITURES TOTALS: 0.00 318,216 189,716 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 1
G-138
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
131,678 109,636 181,278 0 DEPT EXPENSES 0.00 318,216 189,716 0 0 (131,678) (109,636) (181,278) 0 Heating & Air Conditioning Totals: 0.00 (318,216) (189,716) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
131,678 109,636 181,278 0 FUND EXPENSES 0.00 318,216 189,716 0 0 (131,678) (109,636) (181,278) 0 General Fund Totals: 0.00 (318,216) (189,716) 0 0 1137 SBCty Cares Act Infrastructure
4692 Heating & Air Conditioning
E30 Capital Outlay
177,870 0 0.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 177,870 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
177,870 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
177,870 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(177,870) 0 0 0 Heating & Air Conditioning Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
177,870 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(177,870) 0 0 0 SBCty Cares Act Infrastructure Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 2
G-139
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
309,548 109,636 181,278 0 REPORT EXPENSES 0.00 318,216 189,716 0 0 (309,548) (109,636) (181,278) 0 REPORT TOTALS: 0.00 (318,216) (189,716) 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 3
G-140

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4692 Heating & Air ConditioningObject Number 51130 PROGRAM SUPPLIES – $500 Small hand tools and other special equipment to be used within the program. 51410 MATERIALS – MISCELLANEOUS MAINTENANCE AND REPAIR – $27,000 (Only $22,000 approved in City Manager’s Budget) Materials to maintain and repair heating and air conditioning equipment, ice machines, refrigerators, and drinking fountains within all City facilities, $22,000 Preventatively replace the air conditioning compressor for the City Hall server room, $5,000 (Not approved in City Manager’s Budget) 52050 MAINTENANCE – OTHER EQUIPMENT – $15,650
Maintenance of four hot water boilers located at the Library (1), Fire Station 1 (1), and the Police Department (2), by an outside contractor, $5,000
Nalco water treatment biannual of four hot water boilers located at the Library (1), Fire Station 1 (1), and the Police Facility (2), by an outside contractor, $2,650 Biannual service of nine ice machines in all City facilities, $8,000 G-141

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4692 Heating and Air Conditioning Object Code Item Justification Cost 62030 One 3-ton Backup AC Split System for Server Room
The main server room in City Hall is climate controlled by one dedicated air conditioner. When that air conditioner breaks down the temperature in the room quickly rises to the point that the servers crash. Installing a dedicated back-up air conditioner that will automatically turn on when the temperature rises to a certain point will keep the server room cool while the main air conditioner is repaired. $20,000
62030 Two 25-ton
Condensing Units on Fire Station 151
The condensing units on Fire Station 151 are in need of replacement. They were manufactured in 2002 with reciprocating R22 compressors. R22 has been banned and is no longer in production. During the Summer both units experience over heating causing the main breaker to trip. The temperature in the fire station dramatically increases, making it difficult for the fire department crew to cool off or to sleep comfortably at night. To fix the situation staff must manually reset the breakers on top of the roof. This occurrence has gone from once a month to once a day during the Summer. Both condensing units should be replaced with 410A scroll compressors and replaced at the same time to share the cost of a crane. (Moved to 2021 Lease Revenue Bond Fund)
$120,000
Total: $140,000
G-142
PROGRAM BUDGET SUMMARY – 1
Program Number 4693
Department Division Program
Public Works Building Maintenance Janitorial Services
Program Description
Maintain the interior of City Hall, Police Facility, Community Center, Recreation Center, Youth Center, Senior Center and Library facilities in a safe and attractive manner.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 277,163 291,846 288,344
Services and Supplies 135,700 179,850 140,200
Capital Outlay 5,035 4,500 4,500
Total 417,898 476,196 433,044
Personnel Authorized 4.20 (FT) 4.20 (FT) 4.20 (FT)
Source of Funds
General Fund 417,898 476,196 433,044
Total 417,898 476,196 433,044
G-143
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget PW Facilities/Maint Asst Mgr 0.05 0.05 0.05 4,962 4,962 Facilities Specialist 0.05 0.05 0.05 3,795 3,795
Building Maintenance Technic 0.05 0.05 0.05 2,737 2,737 Customer Svc Rep/Office Spe 0.05 0.05 0.05 2,225 2,225
Custodian 4.00 4.00 4.00 186,563 186,563
Full Time 4.20 4.20 4.20 200,282 200,282
Overtime 4,000 500
Total Salaries & Wages 204,282 200,782
Benefit Costs 70,599 70,599
PERS Benefit Costs 16,963 16,963
Total Benefit Costs 87,562 87,562
TOTAL 291,844 288,344

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Public Works Program: 4693 Janitorial Services G-144
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Public Works Building Maintenance 4693 Janitorial Services Work Program

1. Floor care - vacuuming, sweeping, mopping, waxing, stripping, buffing, carpet cleaning, etc.

2. Window cleaning, washing, etc.

3. Room Care - dusting, polishing, wall cleaning, overhead fixture cleaning, restroom fixture cleaning, etc.

4. Miscellaneous: used for any functions not reported in above activities.

Units of Measure
1st 6 mos. Estimate
2021-20 2022-23 2023-24
City Facilities (buildings) 10 10 10
Personnel Services – $291,844
Salary requests are for: Public Works Facilities/Maintenance Assistant Manager (0.05) – $4,962; Facilities Specialist (0.05) – $3,795; Building Maintenance Technician (0.05) – $2,737; Custodian (4.00) – $185,475; Customer Service Representative/Office Specialist (0.05) – $2,225. Cost allocations are as follows: full-time salaries – $200,282; overtime – $4,000; benefit costs – $87,562.

Services and Supplies – $179,850
Funding requested is for: custodial supplies – $66,500; program supplies – $1,200; special contract services – $112,150.

Capital Outlay – $4,500
Funding requested is for: one micro floor scrubber.

G-145
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 3:52PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4693 Janitorial Services
E10 Personnel Services
85,715 117,659 186,509.00 0.00 41010-400-00000Regular Earnings 0.00 200,282.00 200,282.00 0.00 0.00 18,861 1,667 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 3,293 8,267 4,500.00 0.00 43010-400-00000Overtime 0.00 4,000.00 500.00 0.00 0.00 10 238 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 147 172 574.00 0.00 44190-400-00000Sick Leave Redemption 0.00 223.00 223.00 0.00 0.00 0 0 64,335.00 0.00 45220-400-00000Benefit Plan 0.00 65,640.00 65,640.00 0.00 0.00 39 127 129.00 0.00 45240-400-00000Deferred Compensation 0.00 149.00 149.00 0.00 0.00 9,208 11,815 16,860.00 0.00 45250-400-00000P.E.R.S. 0.00 16,965.00 16,963.00 0.00 0.00 358 509 786.00 0.00 45270-400-00000LTD Insurance 0.00 884.00 884.00 0.00 0.00 382 528 765.00 0.00 45290-400-00000Life Insurance 0.00 799.00 799.00 0.00 0.00 1,567 1,856 2,705.00 0.00 45330-400-00000Medicare 0.00 2,904.00 2,904.00 0.00 0.00 1,169 11 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 120,748 142,848 277,163 0 Personnel Services Totals: 0.00 291,846 288,344 0 0 E20 Services & Supplies
32,771 33,459 56,500.00 0.00 51090-400-00000Custodial Supplies 0.00 66,500.00 58,000.00 0.00 0.00 0 0 1,200.00 0.00 51130-400-00000Program Supplies 0.00 1,200.00 1,200.00 0.00 0.00 72,854 82,781 78,000.00 0.00 52450-400-00000Special Contract Services 0.00 112,150.00 81,000.00 0.00 0.00 105,625 116,239 135,700 0 Services & Supplies Totals: 0.00 179,850 140,200 0 0 E30 Capital Outlay
0 0 5,035.00 0.00 62030-400-00000Machinery & Tools 0.00 4,500.00 4,500.00 0.00 0.00 0 0 5,035 0 Capital Outlay Totals: 0.00 4,500 4,500 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 1
G-146
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
226,372 259,087 417,898 0 EXPENDITURES TOTALS: 0.00 476,196 433,044 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
226,372 259,087 417,898 0 DEPT EXPENSES 0.00 476,196 433,044 0 0 (226,372) (259,087) (417,898) 0 Janitorial Services Totals: 0.00 (476,196) (433,044) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
226,372 259,087 417,898 0 FUND EXPENSES 0.00 476,196 433,044 0 0 (226,372) (259,087) (417,898) 0 General Fund Totals: 0.00 (476,196) (433,044) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
226,372 259,087 417,898 0 REPORT EXPENSES 0.00 476,196 433,044 0 0 (226,372) (259,087) (417,898) 0 REPORT TOTALS: 0.00 (476,196) (433,044) 0 0 GL-Budget Analysis (6/1/2023 - 3:52 PM) Page 2
G-147

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Public Works Program: 4693 Janitorial ServicesObject Number 51090 CUSTODIAL SUPPLIES – $66,500 (Only $58,000 approved in City Manager’s Budget) Custodial supplies for all City facilities, Fire Station 1, Fire Station 2, Ballfields (4) and Exeloo restrooms (3), $60,000 Rags, dust mops, urinal mats, urinal screens, $6,500 51130 PROGRAM SUPPLIES – $1,200 Small hand tools and other special equipment to be used within the program, repair of equipment/tools, $800 Purchase replacement vacuums, $400
52450 SPECIAL CONTRACT SERVICES – $112,150 (Only $81,000 approved in City Manager’s Budget) Linen service for Fire Departments, $1,000
Janitorial services provided by Anthesis for the Police Department, $111,150 (Only $80,000 approved in City Manager’s Budget) G-148

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Public Works Program: 4693 Janitorial Services Object Code Item Justification Cost 62030 Micro Floor Scrubber A micro floor scrubber was purchased in 2022. It is currently used to clean the restroom floors in City Hall, Community Center, Youth Center, Recreation Center and Senior Center. The floor is covered in ceramic tile and slip resistant epoxy coating that cannot be mopped by traditional means. Dirt and grime becomes trapped in the valleys between the marble chips that create the slip resistant peaks and does not come out by simply mopping. The micro floor scrubber uses stiff bristles to scrub the floor and then vacuum up the water. This micro floor scrubber has proven to save time and money and get the floors cleaner than mopping. A second micro floor scrubber is requested to be used at the Police Department, City Yard, Fire Stations and Civic Center.
$4,500 Total: $4,500
G-149
Community Development

DEPARTMENT BUDGET SUMMARY
Department
Community Development
Overview
Develop a viable City, including a suitable living environment and expanded economic opportunities for all residents of the community. Safeguard the physical, social, and economic conditions that affect the public health, safety, and welfare.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 1,606,149 1,725,879 1,599,403
Services and Supplies 352,566 271,505 269,605
Capital Outlay 15,000 37,430 5,000
Total 1,973,715 2,034,814 1,874,008

Personnel Authorized 14.00 (FT) 14.00 (FT) 14.00 (FT)

10.00 (PT) 10.00 (PT) 10.00 (PT)
Department Distribution
Planning Commission 8,075 8,075 8,075
Administration 105,246 116,446 105,067
Planning 517,386 560,229 484,849
Building 428,018 410,051 360,374
Fire Prevention Bureau 107,100 124,000 124,000
General Code Enforcement Unit 389,241 432,962 400,532
Special Ops Code Enforcement Unit 418,649 383,051 391,111 Total 1,973,715 2,034,814 1,874,008

Source of Funds
General Fund 1,807,593 1,897,614 1,769,238
Community Dev Block Grant Fund 56,243 80,970 80,970
Homeless Housing Assist Prev 109,879 23,800 23,800
Equipment Replacement Fund 0 32,430 0
Total 1,973,715 2,034,814 1,874,008

H-1
PAGE 1 OF 3
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Director of Community Development Michael Diaz E 12.0 15,479 185,748 185,748
Building Official/Code Enforcement Manager
Merry Westerlin
E 1.0 10,874 10,874 10,874
Building Official
Michael Dorsey
A 11.0 8,946 98,406 98,406
Senior Planner
Silvia Gutierrez C 02/28/23 8.0 7,853 4.0 8,246 98,682 98,682 Associate Planner
Vacant
A 6.0 5,956 4.0 6,253 62,570 62,570
Assistant Planner Vacant (Unfunded)
A 12.0
0 0
0 Plans Examiner
Michael Dorsey
E 1.0 7,641 7,870 7,870
Vacant
A 6.0 6,286 6.0 6,601 79,642 79,642
Building Inspector Rudy Arensdorff B 07/19/21 0.6 5,410 11.4 5,681 70,049 70,049Code Enforcement Manager Gabe Fondario C 07/19/22 0.6 8,151 11.4 8,559 102,463 102,463

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Includes % Increase (if any)
H-2
PAGE 2 OF 3
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Includes % Increase (if any)
Code Enforcement Supervisor Robert Hargett
E 12.0 7,416 91,662 91,662
Code Enforcement Officer
Ronald Goodrich C 07/11/22 0.4 5,433 11.6 5,705 70,402 70,402 Charles Muse
A 6.0 4,928 6.0 5,174 62,430 62,430
Denise Ortiz
E 12.0 5,990 74,036 74,036
Alan Romansky C 09/12/22 2.4 5,433 9.6 5,705 69,841 69,841Administrative Specialist Sharon Giang C 04/26/23 9.8 4,489 2.2 4,713 55,992 55,992 Part Time:

Junior Intern
Vacant (Unfunded) (25 hrs week) 0.00 hr.
0 0
Reserve Code Enforcement Officer Vacant (Unfunded) 12.0 0 0
0 Vacant (Unfunded) 12.0
0 0
0 Vacant (Unfunded) 12.0
0 0
0 Vacant (Unfunded) 12.0
0 0
0 H-3
PAGE 3 OF 3
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Includes % Increase (if any)
Planning Commissioners
Virginia Eaton 12.0 125 1,500 1,500
Manuel Martinez 12.0 125 1,500 1,500 Patel Krishna 12.0 125 1,500 1,500 Sergio Sahagun 13.0 125 1,500 1,500 Jaso Sanchez 12.0 125 1,500 1,500 (FT) 1,140,667 1,140,667
Salar
y Requirements: (PT) 7,500 7,500
TOTAL 1,148,167 1,148,167
H-4
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Community Developmen 1.00 1.00 1.00 185,748 185,748 Building Official 1.00 1.00 1.00 130,488 109,280
Senior Planner 1.00 1.00 1.00 98,682 98,682
Associate Planner 1.00 1.00 1.00 62,570 62,570
Assistant Planner 1.00 1.00 1.00 54,001 0
Plans Examiner 1.00 1.00 1.00 94,443 87,512
Building Inspector 1.00 1.00 1.00 70,049 70,049
Code Enforcement Manager 1.00 1.00 1.00 102,463 102,463 Code Enforcement Supervisor 1.00 1.00 1.00 91,662 91,662 Code Enforcement Officer 4.00 4.00 4.00 276,709 276,709 Administrative Secretary 1.00 1.00 0.00 61,170 0
Administrative Specialist 0.00 0.00 1.00 0 55,992
Part-Time
Junior Intern 1.00 1.00 1.00 0 0
Reserve Code Enforcement Officer 4.00 4.00 4.00 0 0
Planning Commissioner 5.00 5.00 5.00 7,500 7,500
Full Time 14.00 14.00 14.00 1,227,985 1,140,667
Part Time 10.00 10.00 10.00 7,500 7,500
Overtime 27,450 27,450
Additional Pay 900 900
Total Salaries & Wages 1,263,835 1,176,517
Benefit Costs 287,886 273,878
PERS Benefit Costs 174,158 149,008
Total Benefit Costs 462,044 422,886
TOTAL 1,725,879 1,599,403

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: Department Summary H-5
PROGRAM BUDGET SUMMARY – 1
Program Number 4760
Department Division Program
Community Development Planning Planning Commission
Program Description
Planning Commission reviews and makes decisions on various development proposals involving land use and design review entitlement matters. The Planning Commission will also review and make recommendations to the City Council on cases involving proposed subdivision maps, ordinances, and new or amendments to the Montclair General Plan, various Specific Plans, and the Zoning Code.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 8,075 8,075 8,075
Services and Supplies 0 0 0
Capital Outlay 0 0 0
Total 8,075 8,075 8,075
Personnel Authorized 5.00 (PT) 5.00 (PT) 5.00 (PT)
Source of Funds
General Fund 8,075 8,075 8,075
Total 8,075 8,075 8,075
H-6
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Commissioners 5.00 5.00 5.00 7,500 7,500
Part Time 5.00 5.00 5.00 7,500 7,500
Benefit Costs 575 575
TOTAL 8,075 8,075

DETAIL OF SALARIES AND WAGES
Department: Community Development Program: 4760 Planning Commision

POSITION QUOTA APPROPRIATIONS
H-7
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Planning 4760 Planning Commission Work Program
Planning Commission serves as an advisory board to the City Council on planning and development issues within the City. The Commission considers Current and Advance planning proposals, to ensure that the General Plan and applicable planning laws are consistently implemented in their review of development applications on a caseby-case basis. Commissioners are expected to have overall knowledge of the General Plan, Zoning Code, and Specific Plan documents and with Community Development staff assistance, remain up to date with planning laws and practices affecting the Planning Commission’s duties.

Units of Measure
Frequency of Commission Meetings (21 potential meetings annually):

Based on Activity for years: 2019 – 10 meetings
2020 – 14 meetings
2021 – 10 meetings
2022 – 12 meetings
2023 – 3 meetings (as of 04/01/23)
In Fiscal Year 2020-21 the frequency of scheduled Planning Commission meetings was revised to one (1) meeting per month instead of two (2) meetings per month. This adjustment reflects the actual frequency of holding meetings and allows staff the ability to plan for and place more items on a meeting agenda to better utilize the Commissioners’ time and enhance their service to the community.

Projects Reviewed by the Commission by Types in 2022:
5 – Precise Plans of Design 2 – General Plan Amendment (recommendation to CC) 5 – Conditional Use Permits 0 – Code Amendments/Ordinance (recommendation to CC) 0 – Sign Program 5 – Tentative Parcel or Tract Maps
0 – Variances 2 – Zone Change (recommendation to CC)
Personnel Services – $8,075
Salary requests are for Planning Commissioners (5.00/part–time) – $8,075. Cost allocations are as follows: part– time salaries – $7,500; benefit costs – $575.

Services and Supplies
No funding is requested.

Capital Outlay
No funding is requested.

H-8
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:28AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4760 Planning Commission
E10 Personnel Services
6,625 6,500 7,500.00 0.00 42020-400-00000Part Time Wages 0.00 7,500.00 7,500.00 0.00 0.00 96 94 110.00 0.00 45330-400-00000Medicare 0.00 110.00 110.00 0.00 0.00 333 326 465.00 0.00 45340-400-00000Social Security 0.00 465.00 465.00 0.00 0.00 7,054 6,920 8,075 0 Personnel Services Totals: 0.00 8,075 8,075 0 0 7,054 6,920 8,075 0 EXPENDITURES TOTALS: 0.00 8,075 8,075 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
7,054 6,920 8,075 0 DEPT EXPENSES 0.00 8,075 8,075 0 0
(7,054) (6,920) (8,075) 0 Planning Commission Totals: 0.00 (8,075) (8,075) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
7,054 6,920 8,075 0 FUND EXPENSES 0.00 8,075 8,075 0 0
(7,054) (6,920) (8,075) 0 General Fund Totals: 0.00 (8,075) (8,075) 0 0 GL-Budget Analysis (6/1/2023 - 10:28 AM) Page 1
H-9
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
7,054 6,920 8,075 0 REPORT EXPENSES 0.00 8,075 8,075 0 0 (7,054) (6,920) (8,075) 0 REPORT TOTALS: 0.00 (8,075) (8,075) 0 0 GL-Budget Analysis (6/1/2023 - 10:28 AM) Page 2
H-10
PROGRAM BUDGET SUMMARY – 1
Program Number 4761
Department Division Program
Community Development Administration
Program Description
This program is responsible for coordinating the administrative functions of the Planning, Building, and Code Enforcement Divisions of the department in conjunction with the efforts of other departments in achieving the goal of producing a safe, healthy, and attractive City environment. The program includes additional efforts to improve the efficiency of the Department’s operations.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 81,430 89,941 80,462
Services and Supplies 19,816 21,505 19,605
Capital Outlay 4,000 5,000 5,000
Total 105,246 116,446 105,067
Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)
Source of Funds
General Fund 105,246 116,446 105,067
Total 105,246 116,446 105,067
H-11
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Administrative Secretary 1.00 1.00 0.00 61,170 0
Administrative Specialist 0.00 1.00 0.00 0 55,992
Full Time 1.00 1.00 0.00 61,170 55,992
Overtime 500 500
Benefit Costs 18,141 19,227
PERS Benefit Costs 10,130 4,743
Total Benefit Costs 28,271 23,970
TOTAL 89,941 80,462

DETAIL OF SALARIES AND WAGES
Department: Community Development

POSITION QUOTA APPROPRIATIONS
Program: 4761 Administration
H-12
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development 4761 Administration
Work Program

1. Supports the Director and Division managers with the administrative functions of the Department.

2. Performs various assignments in support of the Planning, Building, and Code Enforcement divisions.

3. Manages front counter activities for the department and acts as the first point of contact with the public.

Units of Measure

1. Monthly Planning Commission meetings. Each meeting involves the preparation of an agenda, staff reports, preparation of displays and graphics, transcription and distribution of minutes, posting of agendas and minutes on the City website, and packet distribution.

2. Distribute documents and maps as requested annually by the public.

3. Maintains department files.

Personnel Services – $89,941
Salary request is for: Administrative Secretary (1.00) – $61,170. Cost allocations are as follows: full–time salaries – $61,170; overtime – $500; benefit costs – $28,271.

Services and Supplies – $21,505
Funding requested is for: books and publications – $150; dues and memberships – $875; mileage/auto allowance – $8,400; vocational training – $7,900; cellular phone service – $3,580; miscellaneous expenditures – $600.

Capital Outlay – $5,000
Funding requested is for: conference room construction and furniture.

H-13
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:28AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4761 Administration
E10 Personnel Services
54,811 50,818 56,556.00 0.00 41010-400-00000Regular Earnings 0.00 61,170.00 55,992.00 0.00 0.00 20 122 500.00 0.00 43010-400-00000Overtime 0.00 500.00 500.00 0.00 0.00 0 0 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 1,184.00 0.00 0.00 0 0 15,300.00 0.00 45220-400-00000Benefit Plan 0.00 16,800.00 16,800.00 0.00 0.00 6,955 7,085 7,839.00 0.00 45250-400-00000P.E.R.S. 0.00 10,130.00 4,743.00 0.00 0.00 224 3,145 238.00 0.00 45270-400-00000LTD Insurance 0.00 270.00 247.00 0.00 0.00 174 179 177.00 0.00 45290-400-00000Life Insurance 0.00 184.00 184.00 0.00 0.00 795 781 820.00 0.00 45330-400-00000Medicare 0.00 887.00 812.00 0.00 0.00 62,979 62,131 81,430 0 Personnel Services Totals: 0.00 89,941 80,462 0 0 E20 Services & Supplies
138 0 150.00 0.00 51020-400-00000Books and Publications 0.00 150.00 150.00 0.00 0.00 525 620 845.00 0.00 52120-400-00000Dues & Memberships 0.00 875.00 875.00 0.00 0.00 4,348 1,116 0.00 0.00 52130-400-00000Travel & Meetings 0.00 0.00 0.00 0.00 0.00 0 0 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 8,400.00 8,400.00 0.00 0.00 365 738 5,400.00 0.00 52540-400-00000Vocational Training 0.00 7,900.00 6,000.00 0.00 0.00 4,706 4,738 5,321.00 0.00 52850-400-00000Cellular Phone Expense 0.00 3,580.00 3,580.00 0.00 0.00 4 17 300.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 600.00 600.00 0.00 0.00 10,087 7,229 19,816 0 Services & Supplies Totals: 0.00 21,505 19,605 0 0 E30 Capital Outlay
0 0 4,000.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 5,000.00 5,000.00 0.00 0.00 0 0 4,000 0 Capital Outlay Totals: 0.00 5,000 5,000 0 0 GL-Budget Analysis (6/1/2023 - 10:28 AM) Page 1
H-14
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
73,065 69,360 105,246 0 EXPENDITURES TOTALS: 0.00 116,446 105,067 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
73,065 69,360 105,246 0 DEPT EXPENSES 0.00 116,446 105,067 0 0 (73,065) (69,360) (105,246) 0 Administration Totals: 0.00 (116,446) (105,067) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
73,065 69,360 105,246 0 FUND EXPENSES 0.00 116,446 105,067 0 0 (73,065) (69,360) (105,246) 0 General Fund Totals: 0.00 (116,446) (105,067) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
73,065 69,360 105,246 0 REPORT EXPENSES 0.00 116,446 105,067 0 0 (73,065) (69,360) (105,246) 0 REPORT TOTALS: 0.00 (116,446) (105,067) 0 0 GL-Budget Analysis (6/1/2023 - 10:28 AM) Page 2
H-15
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Community Development Program: 4761 Administration Object Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Training Allowance Reason for Expenditure will be Held of Event Expense 52540 Silvia Gutierrez, Maintain competency in related fields TBA TBA $500 Senior Planner
52540 Vacant, Maintain competency in related fields TBA TBA $400 Associate Planner
52540 Vacant, Maintain competency in related fields TBA TBA $400 Assistant Planner
52540 Merry Westerlin, Maintain competency in related fields TBA TBA $600 Building Official
52540 Michael Dorsey, Maintain competency in related fields TBA TBA $600 Plans Examiner
52540 Rudy Arensdorff, Maintain competency in related fields TBA TBA $600 Building Inspector
52540 Gabe Fondario, Education and training to maintain TBA TBA $1,000 Code Enforcement Manager certification and field competence 52540 Robert Hargett, Education and training to maintain TBA TBA $1,000 Code Enforcement Supervisor certification and field competence 52540 Denise Ortiz, Education and training to maintain TBA TBA $700 Code Enforcement Officer certification and field competence 52540 Alan Romansky, Education and training to maintain TBA TBA $700 Code Enforcement Officer certification and field competence 52540 Ronald Goodrich, Education and training to maintain TBA TBA $700 Code Enforcement Officer certification and field competence 52540 Charles Muse, Education and training to maintain TBA TBA $700 Code Enforcement Officer certification and field competency Total: $7,900
(Only $6,000 approved in City Manager’s Budget)
H-16

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4761 Administration Object Number 51020 BOOKS AND PUBLICATIONS – $150 Miscellaneous publications for staff to keep current on laws and trends related to Community Development. 52120 DUES AND MEMBERSHIPS – $875
Dues and memberships from all department programs as follows: Building – International Code Council, California Building Officials, local chapters of Building Officials, $275 Code Enforcement – California Association of Code Enforcement Officers, $600 (6 officers @ $100 each). 52540 VOCATIONAL TRAINING – $7,900 (Only $6,000 approved in City Manager’s Budget) All Department Programs: attendance at vocational training classes – for detail see "Worksheet – Justification of Conference and In– Service Training Request Schedule B – Vocational Training." 52850 CELLULAR PHONE EXPENSE – $3,580
Ongoing cellular phone expenses. Cell phones and tablets are used for communication and issuing notices and citations in the field. 52990 MISCELLANEOUS EXPENDITURES – $600
Small contingency account to cover unexpected expenditures.

H-17

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Community Development Program: 4761 Administration Object Code Item Justification Cost 62010 Conference Room Window wall and door to enclose conference room in Community Development area. $5,000 Total: $5,000
H-18

DIVISION BUDGET SUMMARY
Department Division
Community Development Planning
Overview
Review all proposed development proposals to ensure compliance and implementation with the adopted General Plan, Montclair Municipal Code, specific plans, and other applicable plans, policies, and ordinances necessary for the physical, economic, aesthetic, and social benefit of the City. Further, the Planning Division anticipates, responds to, and prepares for the City's future physical, economic, aesthetic, and social needs through the systematic collection of relevant statistical data, empirical information, institutional experience, formulation of goals, and the review, update, and implementation of adopted long-range plans.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 507,586 550,429 475,049
Services and Supplies 9,800 9,800 9,800
Capital Outlay 0 0 0
Total 517,386 560,229 484,849
Personnel Authorized 4.00 (FT) 4.00 (FT) 4.00 (FT)
Department Distribution
Current Planning 382,654 414,786 358,250
Advance Planning 134,732 145,443 126,599
Total 517,386 560,229 484,849
Source of Funds
General Fund 517,386 560,229 484,849
Total 517,386 560,229 484,849
H-19
PROGRAM BUDGET SUMMARY – 1
Program Number 4762
Department Division Program
Community Development Planning Current Planning
Program Description
Planners review all proposed development proposals, business license review, and staff the public counter to ensure compliance and implementation with the adopted plans, policies, and ordinances necessary for the advancement of the physical, economic, aesthetic, and social goals for the City.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 380,854 412,986 356,450
Services and Supplies 1,800 1,800 1,800
Capital Outlay 0 0 0
Total 382,654 414,786 358,250
Personnel Authorized 3.00 (FT) 3.00 (FT) 3.00 (FT)
Source of Funds
General Fund 382,654 414,786 358,250
Total 382,654 414,786 358,250
H-20
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Community Developm 0.75 0.75 0.75 139,311 139,311 Senior Planner 0.75 0.75 0.75 74,012 74,012
Associate Planner 0.75 0.75 0.75 46,928 46,928
Assistant Planner 0.75 0.75 0.75 40,501 0
Full Time 3.00 3.00 3.00 300,752 260,251
Overtime 1,250 1,250
Additional Pay 675 675
Total Salaries & Wages 302,677 262,176
Benefit Costs 65,132 52,528
PERS Benefit Costs 45,177 41,746
Total Benefit Costs 110,309 94,274
TOTAL 412,986 356,450

DETAIL OF SALARIES AND WAGES
Department: Community Development Program: 4762 Current Planning

POSITION QUOTA APPROPRIATIONS
H-21
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Planning 4762 Current Planning
Work Program
Review all proposed development to ensure compliance and implementation with adopted plans, policies, and ordinances necessary for the physical, economic, aesthetic, and social benefit of proposed community and economic development activities within the City.

Units of Measure

1. Serve as secretary to the Planning Commission.

2. Provide technical assistance to the City Council and City Manager on matters related to existing and proposed community and economic development activities within the City.

3. Provide daily public counter service (including email and phone inquiries).

4. Process annual caseload of current development applications.

5. Approximately 12-21 Development Review Committee meetings per year.

6. A minimum of 12 Planning Commission Meetings per year.

7. Maintains internal coordination between Planning, Building, Code Enforcement Divisions, and the Fire Prevention Bureau.

8. Coordinate with Public Works Department with respect to subdivision and associated street improvements, Water Quality Management Plans, sewers, etc.

9. Continue to revise record-keeping and procedural systems for more efficiency and improved public service.

10. Maintain an adequate level of public information, including reviewing and updating the City's website on a regular basis.

Personnel Services – $412,986
Salary requests: Director of Community Development (0.75) – $139,311; Senior Planner (0.75) – $74,012; Associate Planner (0.75) – $46,928; Assistant Planner (0.75) – $40,501. Cost allocations are as follows: full–time salaries – $300,752; overtime – $1,250; additional pay – $675; benefit costs – $110,309.

Services and Supplies – $1,800
Funding requested is for: books and publications – $150; publication and advertising – $5,500, print ad reimbursement – <$4,000>; miscellaneous expenditures – $150.

Capital Outlay
No funding is requested.

H-22
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:28AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4762 Current Planning
E10 Personnel Services
143,866 111,182 281,940.00 0.00 41010-400-00000Regular Earnings 0.00 300,752.00 260,251.00 0.00 0.00 482 1,415 1,250.00 0.00 43010-400-00000Overtime 0.00 1,250.00 1,250.00 0.00 0.00 759 829 3,709.00 0.00 44190-400-00000Sick Leave Redemption 0.00 2,488.00 2,488.00 0.00 0.00 588 588 675.00 0.00 44250-400-00000Bilingual Pay 0.00 675.00 675.00 0.00 0.00 0 0 43,201.00 0.00 45220-400-00000Benefit Plan 0.00 48,600.00 36,900.00 0.00 0.00 1,453 1,664 5,145.00 0.00 45240-400-00000Deferred Compensation 0.00 6,965.00 6,965.00 0.00 0.00 17,543 13,862 38,353.00 0.00 45250-400-00000P.E.R.S. 0.00 45,177.00 41,746.00 0.00 0.00 595 443 1,184.00 0.00 45270-400-00000LTD Insurance 0.00 1,280.00 1,101.00 0.00 0.00 493 418 1,310.00 0.00 45290-400-00000Life Insurance 0.00 1,439.00 1,301.00 0.00 0.00 2,147 1,690 4,087.00 0.00 45330-400-00000Medicare 0.00 4,360.00 3,773.00 0.00 0.00 167,926 132,091 380,854 0 Personnel Services Totals: 0.00 412,986 356,450 0 0 E20 Services & Supplies
0 0 150.00 0.00 51020-400-00000Books and Publications 0.00 150.00 150.00 0.00 0.00 806 1,222 5,500.00 0.00 52090-400-00000Publication & Advertising 0.00 5,500.00 5,500.00 0.00 0.00 1,808 (4,542) -4,000.00 0.00 52091-400-00000Print Ad Reimbursement 0.00 -4,000.00 -4,000.00 0.00 0.00 1,970 1,970 0.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 0.00 0.00 0.00 0.00 0 0 150.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 150.00 150.00 0.00 0.00 4,584 (1,350) 1,800 0 Services & Supplies Totals: 0.00 1,800 1,800 0 0 172,511 130,742 382,654 0 EXPENDITURES TOTALS: 0.00 414,786 358,250 0 0 GL-Budget Analysis (6/1/2023 - 10:28 AM) Page 1
H-23
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
172,511 130,742 382,654 0 DEPT EXPENSES 0.00 414,786 358,250 0 0 (172,511) (130,742) (382,654) 0 Current Planning Totals: 0.00 (414,786) (358,250) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
172,511 130,742 382,654 0 FUND EXPENSES 0.00 414,786 358,250 0 0 (172,511) (130,742) (382,654) 0 General Fund Totals: 0.00 (414,786) (358,250) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
172,511 130,742 382,654 0 REPORT EXPENSES 0.00 414,786 358,250 0 0 (172,511) (130,742) (382,654) 0 REPORT TOTALS: 0.00 (414,786) (358,250) 0 0 GL-Budget Analysis (6/1/2023 - 10:28 AM) Page 2
H-24

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4762 Current Planning Object Number 51020 BOOKS AND PUBLICATIONS – $150 Miscellaneous planning–related books and updates on current planning law necessary to adequately review and analyze applications. 52090 PUBLICATION AND ADVERTISING – $5,500 Costs for legal advertising in the Inland Valley Daily Bulletin for Planning Commission public hearings. 52091 PRINT AD REIMBURSEMENT – <$4,000> Reimbursement to the City from applicants for legal advertising in the Inland Valley Daily Bulletin. 52990 MISCELLANEOUS EXPENDITURES – $150 Small contingency account to cover unexpected nominal expenses.

H-25
PROGRAM BUDGET SUMMARY – 1
Program Number 4763
Department Division Program
Community Development Planning Advance Planning
Program Description
Anticipate and prepare for the City’s future physical, social, and economic needs through the systematic collection of relevant statistical data, formulation of goals, and the review, update, and implementation of adopted long-range plans, and in response to various state legislative mandates.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 126,732 137,443 118,599
Services and Supplies 8,000 8,000 8,000
Capital Outlay 0 0 0
Total 134,732 145,443 126,599
Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)
Source of Funds
General Fund 134,732 145,443 126,599
Total 134,732 145,443 126,599
H-26
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Community Developm 0.25 0.25 0.25 46,437 46,437 Senior Planner 0.25 0.25 0.25 24,670 24,670
Associate Planner 0.25 0.25 0.25 15,642 15,642
Assistant Planner 0.25 0.25 0.25 13,500 0
Full Time 1.00 1.00 1.00 100,249 86,749
Overtime 200 200
Additional Pay 225 225
Total Salaries & Wages 100,674 87,174
Benefit Costs 21,710 17,509
PERS Benefit Costs 15,059 13,916
Total Benefit Costs 36,769 31,425
TOTAL 137,443 118,599

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4763 Advance Planning H-27
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Planning 4763 Advance Planning
Work Program
Anticipate and prepare for the City’s future physical, social and economic needs through the systematic collection of relevant statistical data, formulation of goals, and the review, update, and implementation of adopted longrange plans. This program also involves work items in support of initiatives in set in motion in response to legislative mandates from the State and Federal governments.

Units of Measure

1. Develop, amend, and coordinate the implementation of Specific Plans.

2. Process Municipal Code amendments for the purpose of improving development standards and the quality of life for Montclair residents and businesses.

3. Prepare code amendments in response to legislative mandates from State and Federal governments.

4. Provide technical environmental and design expertise in support of City infrastructure projects and initiatives to obtain improvement grants from private and government sources.

5. Participate in a comprehensive update of the City's General Plan and Official Zoning Map.

Personnel Services – $137,443
Salary requests: Director of Community Development (0.25) – $46,437; Senior Planner (0.25) – $24,670; Associate Planner (0.25) – $15,642; Assistant Planner (0.25) – $13,500. Cost allocations are as follows: full–time salaries – $100,249; overtime – $200; additional pay – $225; benefit costs – $36,769.

Services and Supplies – $8,000
This funding request is for the City portion of LAFCO's annual funding – $8,000.

Capital Outlay
No funding requested.

H-28
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4763 Advance Planning
E10 Personnel Services
79,247 69,814 93,979.00 0.00 41010-400-00000Regular Earnings 0.00 100,249.00 86,749.00 0.00 0.00 186 544 200.00 0.00 43010-400-00000Overtime 0.00 200.00 200.00 0.00 0.00 759 829 1,237.00 0.00 44190-400-00000Sick Leave Redemption 0.00 829.00 829.00 0.00 0.00 226 226 225.00 0.00 44250-400-00000Bilingual Pay 0.00 225.00 225.00 0.00 0.00 0 0 14,399.00 0.00 45220-400-00000Benefit Plan 0.00 16,200.00 12,300.00 0.00 0.00 1,453 1,664 1,715.00 0.00 45240-400-00000Deferred Compensation 0.00 2,322.00 2,322.00 0.00 0.00 10,399 9,652 12,785.00 0.00 45250-400-00000P.E.R.S. 0.00 15,059.00 13,916.00 0.00 0.00 325 273 394.00 0.00 45270-400-00000LTD Insurance 0.00 425.00 366.00 0.00 0.00 351 333 435.00 0.00 45290-400-00000Life Insurance 0.00 480.00 434.00 0.00 0.00 1,201 1,072 1,363.00 0.00 45330-400-00000Medicare 0.00 1,454.00 1,258.00 0.00 0.00 94,148 84,408 126,732 0 Personnel Services Totals: 0.00 137,443 118,599 0 0 E20 Services & Supplies
8,294 6,527 8,000.00 0.00 52320-400-00000Annexations 0.00 8,000.00 8,000.00 0.00 0.00 8,294 6,527 8,000 0 Services & Supplies Totals: 0.00 8,000 8,000 0 0 102,442 90,935 134,732 0 EXPENDITURES TOTALS: 0.00 145,443 126,599 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
102,442 90,935 134,732 0 DEPT EXPENSES 0.00 145,443 126,599 0 0 (102,442) (90,935) (134,732) 0 Advance Planning Totals: 0.00 (145,443) (126,599) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 1
H-29
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
102,442 90,935 134,732 0 FUND EXPENSES 0.00 145,443 126,599 0 0 (102,442) (90,935) (134,732) 0 General Fund Totals: 0.00 (145,443) (126,599) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
102,442 90,935 134,732 0 REPORT EXPENSES 0.00 145,443 126,599 0 0 (102,442) (90,935) (134,732) 0 REPORT TOTALS: 0.00 (145,443) (126,599) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 2
H-30

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4763 Advance Planning Object Number 52320 ANNEXATIONS – $8,000 The City's estimated share of LAFCO's annual budget allocation.

H-31

DIVISION BUDGET SUMMARY
Department Division
Community Development Building
Overview
Provide information to the public and other City departments; maintain up-to-date building codes and standards; provide training opportunities for Building Division personnel; archive Building records for future use and reference; conduct professional inspection services for all privately-owned construction projects in the City; perform emergency inspections for accidentally damaged structures; maintain handouts and other public information that reflect current code requirements and policies; enforce code regulations to promote safe structures and enhance quality of life; perform plan checking on all proposed construction for conformance with the California Building Code, Montclair Municipal Code, all other applicable codes, and Planning Commission and/or City Council conditions of approval and requirements.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 387,568 407,651 357,974
Services and Supplies 40,450 2,400 2,400
Capital Outlay 0 0 0
Total 428,018 410,051 360,374
Personnel Authorized 3.00 (FT) 3.00 (FT) 3.00 (FT)

0.50 (PT) 0.50 (PT) 0.50 (PT)
Department Distribution
Field Inspection 94,395 96,947 96,947
Plan Check 157,115 125,158 116,729
Operations 176,508 187,946 146,698
Total 428,018 410,051 360,374
Source of Funds
General Fund 428,018 410,051 360,374
Total 428,018 410,051 360,374
H-32
PROGRAM BUDGET SUMMARY – 1
Program Number 4764
Department Division Program
Community Development Building Field Inspection
Program Description
Provide professional inspection services for all privately owned construction projects within the City. Provide emergency inspections for accidental or catastrophically damaged structures. Revise handouts to reflect current code requirements. Issues building permits and documents inspections. Enforce code regulations to promote safe structures and to further enhance the quality of life in Montclair.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 91,845 95,497 95,497
Services and Supplies 2,550 1,450 1,450
Capital Outlay 0 0 0
Total 94,395 96,947 96,947
Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)

0.50 (PT) 0.50 (PT) 0.50 (PT)
Source of Funds
General Fund 94,395 96,947 96,947
Total 94,395 96,947 96,947
H-33
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Building Inspector 1.00 1.00 1.00 70,049 70,049
Part-Time
Junior Intern 0.50 0.50 0.50 0 0
Full Time 1.00 1.00 1.00 70,049 70,049
Part Time 0.50 0.50 0.50 0 0
Overtime 2,000 2,000
Total Salaries & Wages 72,049 72,049
Benefit Costs 17,515 17,515
PERS Benefit Costs 5,933 5,933
Total Benefit Costs 23,448 23,448
TOTAL 95,497 95,497

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4764 Field Inspection H-34
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Building 4764 Field Inspection
Work Program
Work for compliance with applicable codes to improve life, health, and public safety by inspecting projects at various stages of construction. Perform emergency inspections for damaged structures to assess integrity and habitability. Ensure that work complies with approved plans and meets minimum standards adopted by the City of Montclair. Issues building permits and maintains records of completed building inspections.

Units of Measure
16-17 17-18 18-19 19-20 20-21 21-22
Inspections made 2,949 2,870 3,015 3,308 2,794 2,422
Personnel Services – $95,497
Salary requests are for: Building Inspector (1.00) – $70,049. Cost allocations are as follows: full–time salaries – $70,049; overtime – $2,000; benefit costs – $23,448.

Services and Supplies – $1,450
Funding requested is for: books and publications – $400; uniforms – $600; special contract services – $70,000; special contract services reimbursement – <$70,000>; small equipment – $300; miscellaneous expenditures – $150.

Capital Outlay
No funding requested.

H-35
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4764 Field Inspection
E10 Personnel Services
82,483 90,708 68,015.00 0.00 41010-400-00000Regular Earnings 0.00 70,049.00 70,049.00 0.00 0.00 4,647 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 1,941 1,639 932.00 0.00 43010-400-00000Overtime 0.00 2,000.00 2,000.00 0.00 0.00 1,054 535 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 406.00 406.00 0.00 0.00 0 0 15,300.00 0.00 45220-400-00000Benefit Plan 0.00 15,600.00 15,600.00 0.00 0.00 9,319 8,993 6,149.00 0.00 45250-400-00000P.E.R.S. 0.00 5,933.00 5,933.00 0.00 0.00 355 381 286.00 0.00 45270-400-00000LTD Insurance 0.00 309.00 309.00 0.00 0.00 205 224 177.00 0.00 45290-400-00000Life Insurance 0.00 184.00 184.00 0.00 0.00 1,307 1,347 986.00 0.00 45330-400-00000Medicare 0.00 1,016.00 1,016.00 0.00 0.00 288 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 101,599 103,827 91,845 0 Personnel Services Totals: 0.00 95,497 95,497 0 0 E20 Services & Supplies
0 1,547 1,400.00 0.00 51020-400-00000Books and Publications 0.00 400.00 400.00 0.00 0.00 566 113 600.00 0.00 51100-400-00000Uniforms 0.00 600.00 600.00 0.00 0.00 0 0 36,000.00 0.00 52450-400-00000Special Contract Services 0.00 70,000.00 70,000.00 0.00 0.00 0 0 -36,000.00 0.00 52451-400-00000Special Contract Srvcs-Reimbur 0.00 -70,000.00 -70,000.00 0.00 0.00 0 37 400.00 0.00 52690-400-00000Small Equipment 0.00 300.00 300.00 0.00 0.00 0 0 150.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 150.00 150.00 0.00 0.00 566 1,697 2,550 0 Services & Supplies Totals: 0.00 1,450 1,450 0 0 102,165 105,524 94,395 0 EXPENDITURES TOTALS: 0.00 96,947 96,947 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 1
H-36
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
102,165 105,524 94,395 0 DEPT EXPENSES 0.00 96,947 96,947 0 0 (102,165) (105,524) (94,395) 0 Field Inspection Totals: 0.00 (96,947) (96,947) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
102,165 105,524 94,395 0 FUND EXPENSES 0.00 96,947 96,947 0 0 (102,165) (105,524) (94,395) 0 General Fund Totals: 0.00 (96,947) (96,947) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
102,165 105,524 94,395 0 REPORT EXPENSES 0.00 96,947 96,947 0 0 (102,165) (105,524) (94,395) 0 REPORT TOTALS: 0.00 (96,947) (96,947) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 2
H-37

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4764 Field Inspection Object Number 51020 BOOKS AND PUBLICATIONS – $400 Update of new code books and training manuals.
51100 UNIFORMS – $600
Annual replacement of work shirts and boots. 52450 SPECIAL CONTRACT SERVICES – $70,000 Because of the expected commencement of construction at Montclair Place, the services of a contract building inspector are anticipated on an "on–call" basis to keep pace with the projected inspection workload. 52451 SPECIAL CONTRACT SERVICES REIMBURSEMENT – <$70,000> Reimbursement from client for above–mentioned special contract services. 52690 SMALL EQUIPMENT – $300 Funds are requested for safety equipment and small tools. 52990 MISCELLANEOUS EXPENDITURES – $150
Small contingency account for unexpected expenditures.

H-38
PROGRAM BUDGET SUMMARY – 1
Program Number 4765
Department Division Program
Community Development Building Plan Check
Program Description
Contribute to public safety and welfare by checking plans on all proposed construction for conformance with the California Building Code, Montclair Municipal Code, and Planning Commission/City Council conditions of approval and requirements.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 120,615 124,608 116,179
Services and Supplies 36,500 550 550
Capital Outlay 0 0 0
Total 157,115 125,158 116,729
Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)
Source of Funds
General Fund 157,115 125,158 116,729
Total 157,115 125,158 116,729
H-39
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Plans Examiner 1.00 1.00 1.00 94,443 87,512
Full Time 1.00 1.00 1.00 94,443 87,512
Overtime 2,500 2,500
Total Salaries & Wages 96,943 90,012
Benefit Costs 19,666 18,754
PERS Benefit Costs 7,999 7,413
Total Benefit Costs 27,665 26,167
TOTAL 124,608 116,179

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4765 Plan Check H-40
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Building 4765 Plan Check
Work Program
Provide code compliance for the community to improve life, health and building safety by checking proposed construction plans to ensure that minimum standards required by various codes adopted by the City Council are met, and conditions imposed by the Planning Commission and/or City Council are included.

Units of Measure
16-17 17-18 18-19 19-20 20-21 21-22
Plans Checked 383 532 405 547 560 525
Permits Issued 778 689 747 726 731 1,251
Personnel Services – $124,608
Salary requests are for: Plans Examiner (1.00) – $94,443. Cost allocations are as follows: full–time salaries – $94,443; overtime – $2,500; benefit costs – $27,665.

Services and Supplies – $550
Funding requested is for: books and publications – $400; electronic archiving – $2,500; electronic archiving reimbursement – <$2,500>; plan check services – $70,000; plan check reimbursement – <$70,000>; small equipment – $150.

Capital Outlay
No funding requested.

H-41
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4765 Plan Check
E10 Personnel Services
45,929 50,564 91,686.00 0.00 41010-400-00000Regular Earnings 0.00 94,443.00 87,512.00 0.00 0.00 742 933 1,500.00 0.00 43010-400-00000Overtime 0.00 2,500.00 2,500.00 0.00 0.00 351 428 1,956.00 0.00 44190-400-00000Sick Leave Redemption 0.00 2,116.00 0.00 0.00 0.00 0 0 15,300.00 0.00 45220-400-00000Benefit Plan 0.00 15,600.00 16,900.00 0.00 0.00 5,212 5,013 8,288.00 0.00 45250-400-00000P.E.R.S. 0.00 7,999.00 7,413.00 0.00 0.00 193 213 379.00 0.00 45270-400-00000LTD Insurance 0.00 397.00 386.00 0.00 0.00 107 117 177.00 0.00 45290-400-00000Life Insurance 0.00 184.00 199.00 0.00 0.00 682 752 1,329.00 0.00 45330-400-00000Medicare 0.00 1,369.00 1,269.00 0.00 0.00 53,217 58,021 120,615 0 Personnel Services Totals: 0.00 124,608 116,179 0 0 E20 Services & Supplies
0 39 1,400.00 0.00 51020-400-00000Books and Publications 0.00 400.00 400.00 0.00 0.00 10,388 4,639 2,500.00 0.00 51160-400-00000Electronic Archiving 0.00 2,500.00 2,500.00 0.00 0.00 (6,254) (8,361) -2,500.00 0.00 51161-400-00000Electronic Archiving Reimb 0.00 -2,500.00 -2,500.00 0.00 0.00 28,135 32,540 70,000.00 0.00 52270-400-00000Plan Check Service 0.00 70,000.00 70,000.00 0.00 0.00 0 0 -35,000.00 0.00 52271-400-00000Plan Check Service - Reimb 0.00 -70,000.00 -70,000.00 0.00 0.00 0 64 100.00 0.00 52690-400-00000Small Equipment 0.00 150.00 150.00 0.00 0.00 32,269 28,920 36,500 0 Services & Supplies Totals: 0.00 550 550 0 0 85,486 86,941 157,115 0 EXPENDITURES TOTALS: 0.00 125,158 116,729 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 1
H-42
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
85,486 86,941 157,115 0 DEPT EXPENSES 0.00 125,158 116,729 0 0 (85,486) (86,941) (157,115) 0 Plan Check Totals: 0.00 (125,158) (116,729) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
85,486 86,941 157,115 0 FUND EXPENSES 0.00 125,158 116,729 0 0 (85,486) (86,941) (157,115) 0 General Fund Totals: 0.00 (125,158) (116,729) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
85,486 86,941 157,115 0 REPORT EXPENSES 0.00 125,158 116,729 0 0 (85,486) (86,941) (157,115) 0 REPORT TOTALS: 0.00 (125,158) (116,729) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 2
H-43

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4765 Plan Check Object Number 51020 BOOKS AND PUBLICATIONS – $400 Code books and training manuals.
51160 ELECTRONIC ARCHIVING – $2,500 Cost for creating a permanent, electronic record of plans submitted for the purpose of obtaining building permits. 51161 ELECTRONIC ARCHIVING REIMBURSEMENT – <$2,500> Reimbursement to the City from applicants for the actual cost of providing electronic archiving services. 52270 PLAN CHECK SERVICE – $70,000
The Building Division does not have the resources necessary to maintain a registered professional engineer on staff. Therefore, it is necessary to procure the services of outside consultants. 52271 PLAN CHECK SERVICE - REIMBURSEMENT – <$70,000>
Reimbursement to the City from applicants for the actual cost of providing plan check services. 52690 SMALL EQUIPMENT – $150 Small equipment and supplies for drafting.

H-44
PROGRAM BUDGET SUMMARY – 1
Program Number 4766
Department Division Program
Community Development Building Operations
Program Description
Provide administration of Building Division services. Provide information to the public and other departments.

Provide support to the Community Development Director. Maintain up-to-date building codes and standards, and provide training to Building Division personnel. Archive Building records for future use. Provide Administration services for Code Enforcement Services and Fire Prevention Bureau Services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 175,108 187,546 146,298
Services and Supplies 1,400 400 400
Capital Outlay 0 0 0
Total 176,508 187,946 146,698
Personnel Authorized 1.00 (FT) 1.00 (FT) 1.00 (FT)
Source of Funds
General Fund 176,508 187,946 146,698
Total 176,508 187,946 146,698
H-45
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Building Official 1.00 1.00 1.00 130,488 109,280
Full Time 1.00 1.00 1.00 130,488 109,280
Benefit Costs 29,394 26,377
PERS Benefit Costs 27,664 10,641
Total Benefit Costs 57,058 37,018
TOTAL 187,546 146,298

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4766 Operations H-46
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Building 4766 Operations
Work Program

1. Provide information and assistance to the public regarding building and fire codes and all other applicable codes.

2. Effectively supervise the functions of the Building, Code Enforcement, and Fire Prevention Bureau Divisions.

3. Assist and/or advise the Community Development Director.

4. Represent the Building Division, Code Enforcement and Fire Prevention Bureau at meetings.

5. Maintain records.

6. Recommend adoption of current codes.

7. Train and supervise staff.

Units of Measure

Fiscal Year
Permit Valuation
16-17
$50,158,960
17-18
$68,317,503
18-19
$58,583,592
19-20
$27,585,328
20-21
$26,105,269
21-22
$46,560,094
Personnel Services – $187,546
Salary requests are for: Building Official/Code Enforcement Manager (1.00) – $130,488; Cost allocations are as follows: full–time salaries – $130,488; benefit costs – $57,058.

Services and Supplies – $400
Funding requested is for: books and publications – $400.

Capital Outlay
No funding requested.

H-47
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4766 Building Operations
E10 Personnel Services
113,188 118,322 124,272.00 0.00 41010-400-00000Regular Earnings 0.00 130,488.00 109,280.00 0.00 0.00 1,706 0 2,868.00 0.00 44190-400-00000Sick Leave Redemption 0.00 2,745.00 2,116.00 0.00 0.00 0 0 16,800.00 0.00 45220-400-00000Benefit Plan 0.00 18,000.00 18,000.00 0.00 0.00 4,320 4,475 4,971.00 0.00 45240-400-00000Deferred Compensation 0.00 5,220.00 3,387.00 0.00 0.00 17,639 18,886 22,991.00 0.00 45250-400-00000P.E.R.S. 0.00 27,664.00 10,641.00 0.00 0.00 457 476 523.00 0.00 45270-400-00000LTD Insurance 0.00 575.00 482.00 0.00 0.00 769 801 881.00 0.00 45290-400-00000Life Insurance 0.00 962.00 807.00 0.00 0.00 1,673 1,726 1,802.00 0.00 45330-400-00000Medicare 0.00 1,892.00 1,585.00 0.00 0.00 139,753 144,686 175,108 0 Personnel Services Totals: 0.00 187,546 146,298 0 0 E20 Services & Supplies
0 0 1,400.00 0.00 51020-400-00000Books and Publications 0.00 400.00 400.00 0.00 0.00 0 0 1,400 0 Services & Supplies Totals: 0.00 400 400 0 0 139,753 144,686 176,508 0 EXPENDITURES TOTALS: 0.00 187,946 146,698 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
139,753 144,686 176,508 0 DEPT EXPENSES 0.00 187,946 146,698 0 0 (139,753) (144,686) (176,508) 0 Building Operations Totals: 0.00 (187,946) (146,698) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 1
H-48
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
139,753 144,686 176,508 0 FUND EXPENSES 0.00 187,946 146,698 0 0 (139,753) (144,686) (176,508) 0 General Fund Totals: 0.00 (187,946) (146,698) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
139,753 144,686 176,508 0 REPORT EXPENSES 0.00 187,946 146,698 0 0 (139,753) (144,686) (176,508) 0 REPORT TOTALS: 0.00 (187,946) (146,698) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 2
H-49

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4766 Operations Object Number 51020 BOOKS AND PUBLICATIONS – $400 Code books and training manuals.

H-50
PROGRAM BUDGET SUMMARY – 1
Program Number 4767
Department Division Program
Community Development Fire Prevention Fire Prevention Bureau Program Description
The Fire Prevention Bureau is dedicated to increasing safety, preventing and reducing fire losses, and ensuring compliance with applicable codes and ordinances.

The Fire Prevention Bureau's goal of safeguarding the community and reducing risk from fire and environmental hazards are achieved through programs that require adherence to fire regulations and hazard mitigation. This is accomplished by conducting inspections of buildings and facilities within the community. The Bureau also preempt fully meets with developers, Architects and Contractors to assist with Code information in effort to guide the plan preparation process to meet the required Fire Code and Montclair ordinances.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 0 0 0
Services and Supplies 107,100 124,000 124,000
Capital Outlay 0 0 0
Total 107,100 124,000 124,000
Personnel Authorized 0 0 0
Source of Funds
General Fund 107,100 124,000 124,000
Total 107,100 124,000 124,000
H-51
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development Fire Prevention 4767 Fire Prevention Bureau Work Program

1. Administer Fire Prevention Inspections.

2. Provide Plan Review for commercial and residential construction, design review for plans going through an Administrative review, fire sprinklers, alarm systems, fire suppressions systems, high pile storage, egress systems, fire access plans and fire hydrants, etc.

3. Provides Fire Code information to Architects, Developers and Contractors to direct compliance with applicable codes and ordinances.

4. Conduct business License Inspection program.

Units of Measure
2020 2021 2022
Inspections Completed 510 918 676
Plans Reviewed 150 168 147
Fire Investigation Responses 10 5 8
Personnel Services
No funding requested.

Services and Supplies – $124,000
Funding requested is for: plan check/inspection service – $65,000; plan check service reimbursement <65,000>; special contract services – $124,000.

Capital Outlay
No funding requested.

H-52
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4767 Fire Prevention Bureau
E10 Personnel Services
7,801 0 0.00 0.00 41010-400-00000Regular Earnings 0.00 0.00 0.00 0.00 0.00 54 0 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 7,855 0 0 0 Personnel Services Totals: 0.00 0 0 0 0
E20 Services & Supplies
61,762 97,770 65,000.00 0.00 52270-400-00000Plan Check Service 0.00 65,000.00 65,000.00 0.00 0.00 (24,333) (20,040) -65,000.00 0.00 52271-400-00000Plan Check Service - Reimb 0.00 -65,000.00 -65,000.00 0.00 0.00 49,397 58,065 106,600.00 0.00 52450-400-00000Special Contract Services 0.00 124,000.00 124,000.00 0.00 0.00 27 0 200.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 1,348 0 300.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 0.00 0.00 0.00 0.00 88,200 135,795 107,100 0 Services & Supplies Totals: 0.00 124,000 124,000 0 0 96,055 135,795 107,100 0 EXPENDITURES TOTALS: 0.00 124,000 124,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
96,055 135,795 107,100 0 DEPT EXPENSES 0.00 124,000 124,000 0 0 (96,055) (135,795) (107,100) 0 Fire Prevention Bureau Totals: 0.00 (124,000) (124,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
96,055 135,795 107,100 0 FUND EXPENSES 0.00 124,000 124,000 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 1
H-53
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(96,055) (135,795) (107,100) 0 General Fund Totals: 0.00 (124,000) (124,000) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
96,055 135,795 107,100 0 REPORT EXPENSES 0.00 124,000 124,000 0 0 (96,055) (135,795) (107,100) 0 REPORT TOTALS: 0.00 (124,000) (124,000) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 2
H-54

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4767 Fire Prevention Bureau Object Number 52270 PLAN CHECK SERVICE – $65,000 Anticipated needs for plan checking of fire sprinkler and fire alarm systems. Review, correction, and approval of site, underground water, fire sprinkler, and fire alarm plans in compliance to the California Fire Code, California Building Code, and the Montclair Municipal Code. 52271 PLAN CHECK SERVICE REIMBURSEMENT – <$65,000> Reimbursement to the City for plan check services. 52450 SPECIAL CONTRACT SERVICES – $124,000 Inspection services of a Deputy Fire Marshal.

H-55

DIVISION BUDGET SUMMARY
Department Division
Community Development Code Enforcement
Overview
The Code Enforcement Division identifies and responds to complaints about existing and potential violations of the Montclair Municipal Code and other applicable codes, and addresses quality of life issues throughout the community with Homelessness being a top priority.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 621,490 669,783 677,843
Services and Supplies 175,400 113,800 113,800
Capital Outlay 11,000 32,430 0
Total 807,890 816,013 791,643
Personnel Authorized 6.00 (FT) 6.00 (FT) 6.00 (FT)

4.50 (PT) 4.50 (PT) 4.50 (PT)
Department Distribution
General Code Enforcement Unit 389,241 432,962 400,532
Special Ops Code Enforcement Unit 418,649 383,051 391,111 Total 807,890 816,013 791,643
Source of Funds
General Fund 641,768 678,813 686,873
Community Dev Block Grant Fund 56,243 80,970 80,970
Homeless Housing Assit Prev. 109,879 23,800 23,800
Equipment Replacement Fund 0 32,430 0
Total 807,980 816,013 791,643
H-56
PROGRAM BUDGET SUMMARY – 1
Program Number 4768
Department Division Program
Community Development Code Enforcement General Code Enforcement Unit Program Description
The General Code Enforcement Unit identifies and responds to complaints about existing and potential violations of the Montclair Municipal Code and other applicable codes. The violations are abated by the progressive application of educational interaction, owner/tenant notification, involvement, and if needed, citation or court intervention.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 361,741 386,332 386,332
Services and Supplies 16,500 14,200 14,200
Capital Outlay 11,000 32,430 0
Total 389,241 432,962 400,532
Personnel Authorized 4.00 (FT) 4.00 (FT) 4.00 (FT)

4.50 (PT) 4.50 (PT) 4.50 (PT)
Source of Funds
General Fund 332,998 319,562 319,562
Community Dev Block Grant Fund 56,243 80,970 80,970
Equipment Replacement Fund 0 32,430 0
Total 389,241 432,962 400,532
H-57
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Code Enforcement Officer 4.00 4.00 4.00 276,709 276,709 Part-Time
Junior Intern 0.50 0.50 0.50 0 0
Res. Code Enforcement Officer 4.00 4.00 4.00 0 0
Full Time 4.00 4.00 4.00 276,709 276,709
Part Time 4.50 4.50 4.50 0 0
Overtime 15,000 15,000
Total Salaries & Wages 291,709 291,709
Benefit Costs 69,328 69,328
PERS Benefit Costs 25,295 25,295
Total Benefit Costs 94,623 94,623
TOTAL 386,332 386,332
Department: Community Development Program: 4768 General Code Enforcement Unit

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
H-58
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development 4768 Code Enforcement
Work Program

1. Survey each residential, commercial, and industrial parcel utilizing a monthly schedule to monitor conformance with applicable codes.

2. Ensure that all properties in the process of foreclosure are registered with the City and maintained to a satisfactory level until they are re–sold.

3. Document new contacts and all initial abatement activities conducted.

4. Make contact with the owners or responsible party of all inoperable or abandoned vehicles and have the vehicles removed from public view.

5. Remove all illegal signs.

6. Ensure that graffiti is removed from private property.

7. Responds to residents with municipal, health and safety, and code concerns.

Units of Measure
2018-19 2019-20 2020-21 2021-22
Abandoned Vehicle Abatement 111 114 149 149
Administrative Citations 143 108 45 56
Love Montclair Cleanups 5 0 1 0
Clean–Up and Secure 28 178 27 28
Complaints 1,037 675 1,474 1,374
Foreclosures 16 69 374 317
Graffiti Abatement 55 105 418 390
Notices to Appear 24 138 22 18
Notices of Violation 887 730 480 475
Violations Abated by Owner 767 557 694 642
Illegal Signs Removed 1,408 310 963 204
Inspections 1,794 1,161 1,815 1,675
5-Star Inspection 478 5 156 152

Personnel Services – $386,332
Salary requests are for: Code Enforcement Officer (4.00) – $276,709. Cost allocations are as follows: full–time salaries – $276,709; overtime – $15,000; benefit costs – $94,623.

Services and Supplies – $14,200
Funding requested is for: books and publications – $200; uniforms – $3,000; materials – recycle/cleanup – $7,000; small equipment – $1,000; miscellaneous expenditures – $3,000.

Capital Outlay – $32,430
Funding requested is for: One 2023 Chevrolet Colorado.

H-59
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4768 General Code Enforcement Unit
E10 Personnel Services
276,596 231,401 258,652.00 0.00 41010-400-00000Regular Earnings 0.00 276,709.00 276,709.00 0.00 0.00 (6,937) (3,427) -30,000.00 0.00 41011-400-00000Reg Wages Reimb - CDBG 0.00 -80,970.00 -80,970.00 0.00 0.00 0 0 -26,243.00 0.00 41019-400-00000Reg Wages Reimb - CDBG-CV 0.00 0.00 0.00 0.00 0.00 0 (17,574) 0.00 0.00 41020-400-00000Reg Wages Reimb - CDBG-CV3 0.00 0.00 0.00 0.00 0.00 7,310 3,338 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 4,478 12,038 12,000.00 0.00 43010-400-00000Overtime 0.00 15,000.00 15,000.00 0.00 0.00 3,059 3,670 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 724 484 960.00 0.00 44370-400-00000Uniform Maintenance 0.00 960.00 960.00 0.00 0.00 0 0 61,200.00 0.00 45220-400-00000Benefit Plan 0.00 62,400.00 62,400.00 0.00 0.00 3,172 3,499 0.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 34,436 27,972 23,382.00 0.00 45250-400-00000P.E.R.S. 0.00 25,295.00 25,295.00 0.00 0.00 1,087 886 1,089.00 0.00 45270-400-00000LTD Insurance 0.00 1,219.00 1,219.00 0.00 0.00 1,029 842 708.00 0.00 45290-400-00000Life Insurance 0.00 736.00 736.00 0.00 0.00 4,244 3,646 3,750.00 0.00 45330-400-00000Medicare 0.00 4,013.00 4,013.00 0.00 0.00 453 207 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 329,651 266,981 305,498 0 Personnel Services Totals: 0.00 305,362 305,362 0 0 E20 Services & Supplies
0 0 500.00 0.00 51020-400-00000Books and Publications 0.00 200.00 200.00 0.00 0.00 1,649 2,806 5,000.00 0.00 51100-400-00000Uniforms 0.00 3,000.00 3,000.00 0.00 0.00 0 0 7,000.00 0.00 51430-400-00000Materials - Recycle/Cleanup 0.00 7,000.00 7,000.00 0.00 0.00 0 3,363 0.00 0.00 52100-400-00000Street Outreach Supplies 0.00 0.00 0.00 0.00 0.00 399 443 1,000.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 2,981 1,685 3,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,000.00 3,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 1
H-60
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
5,029 8,298 16,500 0 Services & Supplies Totals: 0.00 14,200 14,200 0 0 E30 Capital Outlay
0 0 11,000.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0 0 11,000 0 Capital Outlay Totals: 0.00 0 0 0 0
334,679 275,279 332,998 0 EXPENDITURES TOTALS: 0.00 319,562 319,562 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
334,679 275,279 332,998 0 DEPT EXPENSES 0.00 319,562 319,562 0 0 (334,679) (275,279) (332,998) 0 General Code Enforcement Unit Totals: 0.00 (319,562) (319,562) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
334,679 275,279 332,998 0 FUND EXPENSES 0.00 319,562 319,562 0 0 (334,679) (275,279) (332,998) 0 General Fund Totals: 0.00 (319,562) (319,562) 0 0 1132 Community Development Block Gr
4768 General Code Enforcement Unit
E10 Personnel Services
4,174 6,748 0.00 0.00 41010-400-00000Code Enf - Reg Wages 0.00 0.00 0.00 0.00 0.00 2,664 3,427 30,000.00 0.00 41011-400-00000Reg Wages Reimb - Code Enforce 0.00 80,970.00 80,970.00 0.00 0.00 10,758 36,577 26,243.00 0.00 41019-400-00000Reg Wages Reimb - CDBG-CV 0.00 0.00 0.00 0.00 0.00 4,273 17,574 0.00 0.00 41020-400-00000Reg Wages Reimb - CDBG-CV3 0.00 0.00 0.00 0.00 0.00 27 0 0.00 0.00 43010-400-00000Code Enf - Overtime 0.00 0.00 0.00 0.00 0.00 2,029 5,940 0.00 0.00 45250-400-00000Code Enf - PERS 0.00 0.00 0.00 0.00 0.00 48 158 0.00 0.00 45270-400-00000Code Enf - LTD Insurance 0.00 0.00 0.00 0.00 0.00 23,973 70,425 56,243 0 Personnel Services Totals: 0.00 80,970 80,970 0 0 23,973 70,425 56,243 0 EXPENDITURES TOTALS: 0.00 80,970 80,970 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 2
H-61
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
23,973 70,425 56,243 0 DEPT EXPENSES 0.00 80,970 80,970 0 0 (23,973) (70,425) (56,243) 0 General Code Enforcement Unit Totals: 0.00 (80,970) (80,970) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
23,973 70,425 56,243 0 FUND EXPENSES 0.00 80,970 80,970 0 0 (23,973) (70,425) (56,243) 0 Community Development Block Gr Totals: 0.00 (80,970) (80,970) 0 0 1153 Homeless Emergency Aid Program
4768 General Code Enforcement Unit
E20 Services & Supplies
28,433 0 0.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 564 0 0.00 0.00 52090-400-00000Publication & Advertising 0.00 0.00 0.00 0.00 0.00 25,000 0 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 6,770 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 19,114 0 0.00 0.00 52880-400-00000Rental Assistance 0.00 0.00 0.00 0.00 0.00 37,100 0 0.00 0.00 52920-400-00000Stipends 0.00 0.00 0.00 0.00 0.00 229,534 0 0.00 0.00 52990-400-00000Other/Motel Vouchers 0.00 0.00 0.00 0.00 0.00 346,515 0 0 0 Services & Supplies Totals: 0.00 0 0 0 0
346,515 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
346,515 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(346,515) 0 0 0 General Code Enforcement Unit Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
346,515 0 0 0 FUND EXPENSES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 3
H-62
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(346,515) 0 0 0 Homeless Emergency Aid Program Totals: 0.00 0 0 0 0 1156 Homeless Housing Assist Preven
4768 General Code Enforcement Unit
E20 Services & Supplies
0 519 0.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 2,000 24,075 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 650 29,581 0.00 0.00 52880-400-00000Rental Assistance 0.00 0.00 0.00 0.00 0.00 2,650 54,175 0 0 Services & Supplies Totals: 0.00 0 0 0 0 2,650 54,175 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
2,650 54,175 0 0 DEPT EXPENSES 0.00 0 0 0 0
(2,650) (54,175) 0 0 General Code Enforcement Unit Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
2,650 54,175 0 0 FUND EXPENSES 0.00 0 0 0 0
(2,650) (54,175) 0 0 Homeless Housing Assist Preven Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4768 General Code Enforcement Unit
E30 Capital Outlay
0 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 32,430.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 32,430 0 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 32,430 0 0 0
GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 4
H-63
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 32,430 0 0 0
0 0 0 0 General Code Enforcement Unit Totals: 0.00 (32,430) 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 32,430 0 0 0
0 0 0 0 Equipment Replacement Fund Totals: 0.00 (32,430) 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
707,817 399,878 389,241 0 REPORT EXPENSES 0.00 432,962 400,532 0 0 (707,817) (399,878) (389,241) 0 REPORT TOTALS: 0.00 (432,962) (400,532) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 5
H-64

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4768 Code Enforcement Object Number 51020 BOOKS AND PUBLICATIONS – $200 Purchase of business code, penal code, civil code, lease and rental code, and vehicle code; maintain reference codes. 51100 UNIFORMS – $3,000 Replacement of uniform polo shirts, pants, jackets, and boots as necessary. 51430 MATERIALS – RECYCLE/CLEANUP – $7,000 Cost of neighborhood C.A.U.T.I.O.N. cleanups. 52690 SMALL EQUIPMENT – $1,000 Various small tools, gloves, lock up cabinet and equipment as needed for field, vehicles and enforcement activities. 52990 MISCELLANEOUS EXPENDITURES – $3,000
Printing costs for administrative citation forms and official postings, other miscellaneous expenses for Code Enforcement activities.

H-65

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Community Development Program: 4768 General Code Enforcement Unit Object Code Item Justification Cost 62020 2023 Chevrolet Colorado Vehicle to replace 2003 Ford Crown Victoria for use by Code Enforcement Officer. $32,430 (Equipment Replacement Fund)
Total: $32,430
(Not approved in City Manager’s Budget)
H-66
PROGRAM BUDGET SUMMARY – 1
Program Number 4769
Department Division Program
Community Development Code Enforcement Special Ops Code Enforcement Unit Program Description
The City’s “Special Operations Unit” is a specialized unit operating under the auspices of the City’s Community Development Department. The unit is tasked to address quality of life issues throughout the community, with an emphasis on high profile public nuisance activities and/or crimes determined to be detrimental to the life, health, property, and/or safety of public. Although Homelessness is top priority for the Unit, the Unit also targets high profile present-day crimes and/or business operations occurring throughout the community, including, but not limited to, illegal marijuana dispensaries and grows, illegal massage establishments, illegal gaming establishments, and other similar and/or illegal operations. The objective of the unit is to take a proactive/community-based approach to problem solving, including, but not limited to, collaboration between agencies and organizations, community outreach, education, engagement, individual customized care, innovative enforcement remedies, and the use of all restorative actions and/or resources to resolve self-destructive personal behaviors and/or traits amongst our homeless community.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 259,749 283,451 291,511
Services and Supplies 158,900 99,600 99,600
Capital Outlay 0 0 0
Total 418,649 383,051 391,111
Personnel Authorized 2.00 (FT) 2.00 (FT) 2.00 (FT)
Source of Funds
General Fund 308,770 359,251 367,311
Homeless Housing Assist Prev. 109,879 23,800 23,800
Total 418,649 383,051 391,111
H-67
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Code Enforcement Mgr 1.00 1.00 1.00 102,463 102,463
Code Enforcement Supervisor 1.00 1.00 1.00 91,662 91,662 Full Time 2.00 2.00 2.00 194,125 194,125
Overtime 6,000 6,000
Total Salaries & Wages 200,125 200,125
Benefit Costs 46,425 52,065
PERS Benefit Costs 36,901 39,321
Total Benefit Costs 83,326 91,386
TOTAL 283,451 291,511

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Community Development Program: 4769 Special Ops Code Enforcement Unit H-68
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Community Development 4769 Special Ops Code Enforcement Unit Work Program

1. Address Homelessness throughout the City in accordance with established policies, procedures and practices.

2. Address illegal business operations, including, but not limited to, illegal marijuana dispensaries, grows, massage establishments, and gaming establishments.

3. Use all available enforcement remedies and/or resources to resolve nuisance related activities and/or crimes occurring throughout the City.

Units of Measure
Estimated
2020-21 2021-22 2022-23 2023-24
Homeless Individuals Served 350 390 425 450
Homeless Individuals Housed 34 15 30 25
Homeless Enforcement Hours 2,269 2,300 3,000 3,100

Personnel Services – $283,451
Salary requests are for: Asst. Code Enforcement Manager (1.00) – $102,463; Code Enforcement Supervisor (1.00) – $91,662; Cost allocations are as follows: full–time salaries – $194,125; overtime – $6,000; benefit costs – $83,326.

Services and Supplies – $99,600
Funding requested is for: books and publications – $500; uniforms – $1,200; materials - street signs – $200; publication and advertising – $200; street outreach supplies – $10,000; special contract services – $65,500; small equipment – $7,000; rental assistance – $15,000.

Capital Outlay
No funding requested.

H-69
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 10:29AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4769 Special Ops Code Enforcement
E10 Personnel Services
0 0 181,715.00 0.00 41010-400-00000Regular Earnings 0.00 194,125.00 194,125.00 0.00 0.00 0 0 4,000.00 0.00 43010-400-00000Overtime 0.00 6,000.00 6,000.00 0.00 0.00 0 0 4,244.00 0.00 44190-400-00000Sick Leave Redemption 0.00 3,883.00 3,883.00 0.00 0.00 0 0 240.00 0.00 44370-400-00000Uniform Maintenance 0.00 240.00 240.00 0.00 0.00 0 0 32,100.00 0.00 45220-400-00000Benefit Plan 0.00 33,600.00 36,000.00 0.00 0.00 0 0 3,717.00 0.00 45240-400-00000Deferred Compensation 0.00 4,099.00 6,849.00 0.00 0.00 0 0 29,498.00 0.00 45250-400-00000P.E.R.S. 0.00 36,901.00 39,321.00 0.00 0.00 0 0 765.00 0.00 45270-400-00000LTD Insurance 0.00 849.00 849.00 0.00 0.00 0 0 835.00 0.00 45290-400-00000Life Insurance 0.00 939.00 1,429.00 0.00 0.00 0 0 2,635.00 0.00 45330-400-00000Medicare 0.00 2,815.00 2,815.00 0.00 0.00 0 0 259,749 0 Personnel Services Totals: 0.00 283,451 291,511 0 0 E20 Services & Supplies
0 0 500.00 0.00 51020-400-00000Books and Publications 0.00 500.00 500.00 0.00 0.00 0 0 1,200.00 0.00 51100-400-00000Uniforms 0.00 1,200.00 1,200.00 0.00 0.00 0 0 200.00 0.00 51340-400-00000Materials - Street Signs 0.00 200.00 200.00 0.00 0.00 0 0 200.00 0.00 52090-400-00000Publication & Advertising 0.00 200.00 200.00 0.00 0.00 0 0 10,000.00 0.00 52100-400-00000Street Outreach Supplies 0.00 10,000.00 10,000.00 0.00 0.00 0 0 33,921.00 0.00 52450-400-00000Special Contract Services 0.00 56,700.00 56,700.00 0.00 0.00 0 0 3,000.00 0.00 52690-400-00000Small Equipment 0.00 7,000.00 7,000.00 0.00 0.00 0 0 49,021 0 Services & Supplies Totals: 0.00 75,800 75,800 0 0 0 0 308,770 0 EXPENDITURES TOTALS: 0.00 359,251 367,311 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 1
H-70
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 308,770 0 DEPT EXPENSES 0.00 359,251 367,311 0 0
0 0 (308,770) 0 Special Ops Code Enforcement Totals: 0.00 (359,251) (367,311) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 308,770 0 FUND EXPENSES 0.00 359,251 367,311 0 0
0 0 (308,770) 0 General Fund Totals: 0.00 (359,251) (367,311) 0 0 1156 Homeless Housing Assist Preven
4769 Special Ops Code Enforcement
E20 Services & Supplies
0 0 45,879.00 0.00 52450-400-00000Special Contract Services 0.00 8,800.00 8,800.00 0.00 0.00 0 0 64,000.00 0.00 52880-400-00000Rental Assistance 0.00 15,000.00 15,000.00 0.00 0.00 0 0 109,879 0 Services & Supplies Totals: 0.00 23,800 23,800 0 0 0 0 109,879 0 EXPENDITURES TOTALS: 0.00 23,800 23,800 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 109,879 0 DEPT EXPENSES 0.00 23,800 23,800 0 0
0 0 (109,879) 0 Special Ops Code Enforcement Totals: 0.00 (23,800) (23,800) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 109,879 0 FUND EXPENSES 0.00 23,800 23,800 0 0
0 0 (109,879) 0 Homeless Housing Assist Preven Totals: 0.00 (23,800) (23,800) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 2
H-71
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
0 0 418,649 0 REPORT EXPENSES 0.00 383,051 391,111 0 0
0 0 (418,649) 0 REPORT TOTALS: 0.00 (383,051) (391,111) 0 0 GL-Budget Analysis (6/1/2023 - 10:29 AM) Page 3
H-72

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4769 Special Ops Code Enforcement Unit Object Number 51020 BOOKS AND PUBLICATIONS – $500 Purchase of business code, penal code, civil code, lease and rental code, and vehicle code; maintain reference codes. 51100 UNIFORMS – $1,200
Replacement of uniform polo shirts, pants, jackets, and boots as necessary. 51340 MATERIALS – STREET SIGNS – $200
Signage specific to Homelessness.
52090 PUBLICATION AND ADVERTISING – $200
Brochures, handouts, printing of Notice to Appear citation books. 52100 STREET OUTREACH SUPPIES – $10,000
Supplies for street outreach and navigation services including, but not limited to, transportation costs, motel vouchers, food, clothing, toiletries.
52450 SPECIAL CONTRACT SERVICES – $65,500
Contract with outside organizations to provide homeless services to individuals or families experiencing or at risk of experiencing homelessness, $60,000. (General Fund – $56,700; Homeless Housing Assistance Prevention round 2 Fund – $3,300) Contract with Odin Intelligence – software used to track and store homeless data, $5,500 (Homeless Housing Assistance Prevention round 2 Fund) 52690 SMALL EQUIPMENT – $7,000
Latex gloves (12 @ $20 each), $240 Patrol gloves (4 @ $30 each) $120 Pepper spray (2 @ $20 each), $40 TASER devices (2 @ $1,765 each), $3,530 TASER holster (2 @ $90 each), $180 H-73

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Community Development Program: 4769 Special Ops Code Enforcement Unit Object Number 52690 SMALL EQUIPMENT continued
TASER cartridge (2 @ $75 each), $150 TASER batteries (2 @ $100 each), $200 Utility vest (2 @ $450), $900 Digital camera (1 @ $800), $800 Master locks (12 @ $12), $140 Heavy duty chain (1 @ 25ft) $200 Various small tools and equipment as needed for field, vehicles and enforcement activities - $500 52880 RENTAL ASSISTANCE – $15,000
Assistance provided to families/individuals who are homeless or are risk of homelessness, which may include rent, move-in monies, utilities, etc. (Homeless Housing Assistance Prevention Round 2 Fund) H-74
Economic Development Agency

DEPARTMENT BUDGET SUMMARY

Department Division Program
Economic Development Agency 4791 Administration
Overview
The Office of Economic Development within the City of Montclair focuses on maximizing community resources through effective use of development services, the use and maintenance of private and public property, and strategic implementation of housing assets. The Office of Economic Development was established as a framework for community and infrastructure development in the City. The Office of Economic Development staffs the Successor Redevelopment Agency, Successor Housing Authority, and the Montclair Housing Corporation.

Office of Economic Development staff acts as liason to the Chamber of Commerce, prepares and distributes lists of available properties in the City, provides marketing materials for the City, and monitors business activities as they may or could relate to the City.

The Office of Economic Development reports directly to the City Manager/Executive Director. The Office of Economic Development assists the City Manager in implementation of the policies, goals, strategic plans, and objectives of the elected body; assists in the development of funding sources and execution of sound fiscal practices.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 451,306 562,371 557,516
Services and Supplies 917,210 366,560 362,560
Capital Outlay 84,058 0 0
Total 1,452,574 928,931 920,076
Personnel Authorized 2.80 (FT) 2.80 (FT) 2.80 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)

Source of Funds
General Fund 451,306 562,371 557,516
Air Quality Improvement Fund 40,000 0 0
Economic Development Fund 706,268 236,560 232,560
Successor Agency Bond Proceeds 200,000 75,000 75,000
General Plan Update Fee 55,000 55,000 55,000
Total 1,452,574 928,931 920,076
I-1
PAGE 1 OF 1
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Director of Montclair Economic Development Agency Mikey Fuentes B 07/05/22 0.2 13,371 11.8 14,040 168,346 168,346Economic Services and Housing Manager Thailin Martin C 01/19/23 6.6 8,992 5.4 9,442 110,334 110,334Marketing and Promotions Coordinator Christine Thomas A 6.0 5,356 6.0 5,624 67,856 67,856
Housing Specialist
Vacant
A 6.0 4,072 6.0 4,275 51,584 51,584
Administration to other Departments/Entities Mikey Fuentes (CM) -33,669 -33,669Part Time:Ecomonic Development Consultant Christine Caldwell (960 hrs year) 62.93 hr 60,413 60,413 (FT) 364,451 364,451
Salar
y Re
quirements: (PT) 60,413 60,413
TOTAL 424,864 424,864

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Administration
Recommended by
DEPARTMENT: ECONOMIC DEVELOPMENT DEPARTMENT SUMMARY
Includes % Increase (if any)
I-2
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Montclair Economic
Development Agency 1.00 1.00 1.00 168,346 168,346
Admin to other Depts -0.20 -0.20 -0.20 -33,669 -33,669

0.80 0.80 0.80 134,677 134,677
Economic Services and
Housing Manager 1.00 1.00 1.00 110,334 110,334
Marketing and Promotions Coord 1.00 1.00 1.00 67,856 67,856 Housing Specialist 1.00 1.00 1.00 52,588 51,584
Part-Time
Economic Development Consulta 1.00 1.00 1.00 60,413 60,413 Full Time 3.00 3.00 3.00 399,124 398,120
Admin other Departments -0.20 -0.20 -0.20 -33,669 -33,669 Total FT Positions/Salaries 2.80 2.80 2.80 365,455 364,451 Part Time 1.00 1.00 1.00 60,413 60,413
Overtime 1,000 1,000
Total Salaries & Wages 426,868 425,864
Benefit Costs 98,714 94,948
PERS Benefit Costs 49,007 48,922
Benefit Costs other Depts -12,218 -12,218
Total Benefit Costs 135,503 131,652
TOTAL 562,371 557,516

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Economic Development Program: Department Summary I-3
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Economic Development Agency 4791 Administration
Work Program

1. Serve as staff to the Successor Housing Authority, Housing Corporation, and Finance Authority.

2. Coordinate the City’s community and infrastructure development with the Community Development and Public Works Departments.

3. Assist the City Manager in the implementation of goals and objectives related to development for the community as established by the City Council.

4. Assist the City Manager in responding to policy directives established by the City Council.

5. Assist the City Manager in developing funding priorities that promote the City’s fiscal integrity.

6. Assist in the development of timely and analytical approaches to resolving development and business– related issues facing the community.

7. Assist in the development of procedures dealing with development or infrastructure that effectively deal with mandates imposed by the state and/or federal government.

8. Encourage staff cooperation, coordination, and interaction in dealing with the public, the business community and other federal, state or local agencies.

9. Work toward the implementation of policies and procedures in dealing with development, redevelopment, and maintenance activities that provide the best possible range of information and services to the public and development community.

10. Develop informational brochures and web–based data helpful to the business community.

11. Prepare and submit to the City Council and the Housing Corporation Board of Directors the annual Housing Corporation budget.

12. Serve as liaison to the Chamber of Commerce.

13. Promote resources helpful to the business community.

14. Identify and develop specific economic development tools and activities to encourage growth within the City.

15. Oversee use of tax allocation bond funds from the former redevelopment agency.

16. Continue efforts through the Montclair Housing Corporation and Montclair Housing Authority to maintain and develop affordable housing in the City.

17. Assist in the development and review of Draft Specific Plans.

18. Assist in the administration of the General Plan Update.

19. Initiate and administer Reimbursement Agreements with Developers for projects within various specific plan areas.

20. Implement Community Facilities Districts within Specific Plan areas or as directed by the City Council.

21. Assist the organization on finding and writing grants for specified projects.

22. Assist in the completion of specified Capital Improvement Plan (CIP) projects.

23. Administer an inclusionary Housing ordinance and promote solutions related to homlessness.

Personnel Services – $562,371
Salary requests are for: Director of Economic Development Agency (0.80) – $134,677; Economic Services and Housing Manager (1.00) – $110,334; Marketing and Promotions Coordinator (1.00) – $67,856; Housing Specialist (1.00) – $52,588; Economic Development Consultant (1.00/part-time) – $60,413. Cost allocations are as follows:
full-time salaries – $365,455; part-time salaries – $60,413; overtime – $1,000; benefit costs – $135,503.

Services and Supplies – $366,560
Funding requested is for: books and publications – $100; publication and advertising – $6,000; dues and memberships – $5,150; travel and meetings – $26,800; mileage/auto allowance – $8,400; business development – $860; special consulting services – $1,500; general plan legal fees – $55,000; special legal services – $75,000; special contract services – $156,200; educational grants – $2,500; small equipment – $1,000; cellular phone expense – $1,200; miscellaneous expenditures – $26,850.

Capital Outlay
No funding requested.

I-4
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 9:14AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4791 Administration
E10 Personnel Services
0 0 287,685.00 0.00 41010-400-00000Regular Earnings 0.00 365,455.00 364,451.00 0.00 0.00 0 0 60,413.00 0.00 42020-400-00000Part Time Wages 0.00 60,413.00 60,413.00 0.00 0.00 0 0 1,000.00 0.00 43010-400-00000Overtime 0.00 1,000.00 1,000.00 0.00 0.00 0 0 2,687.00 0.00 44190-400-00000Sick Leave Redemption 0.00 5,452.00 5,452.00 0.00 0.00 0 0 900.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 0 0 45,240.00 0.00 45220-400-00000Benefit Plan 0.00 66,000.00 66,000.00 0.00 0.00 0 0 6,108.00 0.00 45240-400-00000Deferred Compensation 0.00 6,734.00 6,734.00 0.00 0.00 0 0 35,562.00 0.00 45250-400-00000P.E.R.S. 0.00 43,697.00 43,612.00 0.00 0.00 0 0 1,169.00 0.00 45270-400-00000LTD Insurance 0.00 1,522.00 1,517.00 0.00 0.00 0 0 1,749.00 0.00 45290-400-00000Life Insurance 0.00 2,176.00 2,176.00 0.00 0.00 0 0 5,047.00 0.00 45330-400-00000Medicare 0.00 6,176.00 6,161.00 0.00 0.00 0 0 3,746.00 0.00 45340-400-00000Social Security 0.00 3,746.00 0.00 0.00 0.00 0 0 451,306 0 Personnel Services Totals: 0.00 562,371 557,516 0 0 0 0 451,306 0 EXPENDITURES TOTALS: 0.00 562,371 557,516 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 451,306 0 DEPT EXPENSES 0.00 562,371 557,516 0 0
0 0 (451,306) 0 Administration Totals: 0.00 (562,371) (557,516) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 9:14 AM) Page 1
I-5
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 451,306 0 FUND EXPENSES 0.00 562,371 557,516 0 0
0 0 (451,306) 0 General Fund Totals: 0.00 (562,371) (557,516) 0 0 1135 Air Quality Improvement Trust
4791 Administration
E30 Capital Outlay
0 0 40,000.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 0 40,000 0 Capital Outlay Totals: 0.00 0 0 0 0
0 0 40,000 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 40,000 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (40,000) 0 Administration Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 40,000 0 FUND EXPENSES 0.00 0 0 0 0
0 0 (40,000) 0 Air Quality Improvement Trust Totals: 0.00 0 0 0 0 1157 LEAP Grant
4791 Administration
E20 Services & Supplies
0 68,427 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 0 68,427 0 0 Services & Supplies Totals: 0.00 0 0 0 0
0 68,427 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 68,427 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 (68,427) 0 0 Administration Totals: 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 9:14 AM) Page 2
I-6
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 68,427 0 0 FUND EXPENSES 0.00 0 0 0 0
0 (68,427) 0 0 LEAP Grant Totals: 0.00 0 0 0 0
1206 Economic Development
4791 Administration
E10 Personnel Services
366,835 474,493 0.00 0.00 41010-400-00000Regular Earnings 0.00 0.00 0.00 0.00 0.00 4,779 89,958 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 115 808 0.00 0.00 43010-400-00000Overtime 0.00 0.00 0.00 0.00 0.00 620 445 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 5,819 4,092 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 543 110 0.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 18,854 9,605 0.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 47,499 60,597 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 1,323 1,897 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 1,923 2,767 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 4,445 6,974 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 452,754 651,746 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 0 100.00 0.00 51020-400-00000Books and Publications 0.00 100.00 100.00 0.00 0.00 0 4,526 5,500.00 0.00 52090-400-00000Publication & Advertising 0.00 6,000.00 6,000.00 0.00 0.00 100 1,120 2,650.00 0.00 52120-400-00000Dues & Memberships 0.00 5,150.00 5,150.00 0.00 0.00 (1,719) 19,233 24,800.00 0.00 52130-400-00000Travel & Meetings 0.00 26,800.00 27,800.00 0.00 0.00 3,941 11,350 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 8,400.00 8,400.00 0.00 0.00 0 3,012 375,860.00 0.00 52160-400-00000Business Development 0.00 860.00 860.00 0.00 0.00 0 0 54,400.00 0.00 52190-400-00000Special Consulting Services 0.00 1,500.00 1,500.00 0.00 0.00 28 24,831 0.00 0.00 52290-400-00000Legal Services/Court Costs 0.00 0.00 0.00 0.00 0.00 16,890 93,440 50,000.00 0.00 52300-400-00000Special Legal Services 0.00 75,000.00 65,000.00 0.00 0.00 43,000 59,045 109,550.00 0.00 52450-400-00000Special Contract Services 0.00 81,200.00 86,200.00 0.00 0.00 0 0 2,500.00 0.00 52530-400-00000Educational Grants 0.00 2,500.00 2,500.00 0.00 0.00 0 0 1,000.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 9:14 AM) Page 3
I-7
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 1,200.00 0.00 52850-400-00000Cellular Phone Expense 0.00 1,200.00 1,200.00 0.00 0.00 (2,550) 35,815 26,850.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 26,850.00 26,850.00 0.00 0.00 59,689 252,372 662,210 0 Services & Supplies Totals: 0.00 236,560 232,560 0 0 E30 Capital Outlay
0 0 44,058.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 64,462 2,852 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 64,462 2,852 44,058 0 Capital Outlay Totals: 0.00 0 0 0 0 576,905 906,970 706,268 0 EXPENDITURES TOTALS: 0.00 236,560 232,560 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
576,905 906,970 706,268 0 DEPT EXPENSES 0.00 236,560 232,560 0 0 (576,905) (906,970) (706,268) 0 Administration Totals: 0.00 (236,560) (232,560) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
576,905 906,970 706,268 0 FUND EXPENSES 0.00 236,560 232,560 0 0 (576,905) (906,970) (706,268) 0 Economic Development Totals: 0.00 (236,560) (232,560) 0 0 1251 SA Bond Proceeds - Tax Exempt
4791 Administration
E20 Services & Supplies
241,273 254,047 200,000.00 0.00 52450-400-19003General Plan Update Expense 0.00 75,000.00 75,000.00 0.00 0.00 241,273 254,047 200,000 0 Services & Supplies Totals: 0.00 75,000 75,000 0 0 241,273 254,047 200,000 0 EXPENDITURES TOTALS: 0.00 75,000 75,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
241,273 254,047 200,000 0 DEPT EXPENSES 0.00 75,000 75,000 0 0 (241,273) (254,047) (200,000) 0 Administration Totals: 0.00 (75,000) (75,000) 0 0 GL-Budget Analysis (6/1/2023 - 9:14 AM) Page 4
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
241,273 254,047 200,000 0 FUND EXPENSES 0.00 75,000 75,000 0 0 (241,273) (254,047) (200,000) 0 SA Bond Proceeds - Tax Exempt Totals: 0.00 (75,000) (75,000) 0 0 1745 General Plan Update Fee
4791 Administration
E20 Services & Supplies
662 0 55,000.00 0.00 52290-400-00000General Plan Legal Fees 0.00 55,000.00 55,000.00 0.00 0.00 662 0 55,000 0 Services & Supplies Totals: 0.00 55,000 55,000 0 0 662 0 55,000 0 EXPENDITURES TOTALS: 0.00 55,000 55,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
662 0 55,000 0 DEPT EXPENSES 0.00 55,000 55,000 0 0
(662) 0 (55,000) 0 Administration Totals: 0.00 (55,000) (55,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
662 0 55,000 0 FUND EXPENSES 0.00 55,000 55,000 0 0
(662) 0 (55,000) 0 General Plan Update Fee Totals: 0.00 (55,000) (55,000) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
818,840 1,229,444 1,452,574 0 REPORT EXPENSES 0.00 928,931 920,076 0 0 (818,840) (1,229,444) (1,452,574) 0 REPORT TOTALS: 0.00 (928,931) (920,076) 0 0 GL-Budget Analysis (6/1/2023 - 9:14 AM) Page 5
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WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Economic Development Agency Program: 4791 AdministrationObject Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense

CONFERENCES/SEMINARS
52130 Edward Starr, 2023 International Council for San Diego, CA September 2023 $6,000 City Manager Shopping Centers (ICSC) ($7,000 approved in City Manager’s Budget) Mikey Fuentes,
Director of Economic
Development Agency
Mike Diaz,
Director of Community Development
Thailin Martin,
Economic Services
and Housing Manager
Marketing and Promotion Coordinator
52130 Mikey Fuentes, 2024 International Council for Las Vegas, NV May 2024 $6,000 Director of Economic Shopping Centers (ICSC)
Development Agency
Mike Diaz,
Director of Community Development
Thailin Martin,
Economic Services
and Housing Manager
Marketing and Promotion Coordinator
52130 Mikey Fuentes, California Association for Long Beach, CA August 2023 $3,000 Director of Economic Local Economic Development
Development Agency (CAL ED) Conference
Thailin Martin,
Economic Services
and Housing Manager
I-10
WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Economic Development Agency Program: 4791 AdministrationObject Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense Miscellaneous 52130 Thailin Martin, Other conferences and meetings; TBA TBA $3,000 Economic Services webinars on legislation and economic and Housing Manager development financing; consultant Marketing and Promotion meetings; Chamber events; CoStar Coordinator workshops52130 Edward Starr, Goldline Advocacy Washington, DC TBA $5,800 City Manager ($2,900 each x 2 = $5,800)
Mikey Fuentes,
Director of Economic
Development Agency
52130 Thailin Martin, Southern California Association; Los Angeles, CA November 2024 $1,500 Economic Services of Non Profit Housing (SCANPH)
and Housing Manager Conference
Housing Specialist
52130 Mikey Fuentes, 2024 SCAG Regional Conference Palm Desert, CA May 2024 $1,500 Director of Economic
Development Agency
Thailin Martin,
Economic Services
and Housing Manager
Total: $26,800
($27,800 approved in City Manager’s Budget)
I-11

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Economic Development Agency Program: 4791 Administration Object Number 51020 BOOKS AND PUBLICATIONS – $100 Miscellaneous publications concerning economic development. 52090 PUBLICATION AND ADVERTISING – $6,000 Printing cost for Economic Development Growth Opportunities booklet and other economic development publications. 52120 DUES AND MEMBERSHIPS – $5,150 California Association for Local Economic Development (CALED), $2,000 International Council for Shopping Centers–memberships, $550 Team CA, $2,500 Unanticipated adjustments, $100 52130 TRAVEL AND MEETINGS – $26,800 ($27,800 approved in City Manager’s Budget) Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In–Service Training Request Schedule A – Travel & Meetings." 52160 BUSINESS DEVELOPMENT – $860 Constant contact subscription for email marketing, $500 CANVA subscription for social media posts, $360 52190 SPECIAL CONSULTING SERVICES – $1,500 Consulting services which may be needed relating to economic analysis of Development Agreements or other economic development financial transactions.

I-12

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Economic Development Agency Program: 4791 Administration Object Number 52290 GENERAL PLAN LEGAL FEES – $55,000 Legal fees associated with the General Plan Update (General Plan Update Fee Fund) 52300 SPECIAL LEGAL SERVICES – $75,000 (Only $65,000 approved in City Manager’s Budget) Services of special counsel which may be needed relating to Development Agreements, land use issues, or economic development financial transactions including CEQA update services.
52450 SPECIAL CONTRACT SERVICES – $156,200 ($161,200 approved in City Manager’s Budget) State of the City video production, $20,000 ($25,000 approved in City Manager’s Budget) Contract with Montclair Chamber of Commerce for provision of economic development services to the business community, $25,000 Graphic materials needed for "City of Montclair" for use at trade show events, $2,800 E-Homes Real Estate Property Listing Services, $8,400 Inland Empire Small Business Development Center, $25,000 Consulting fee for Year 6 Update to the General Plan, $75,000 (Successor Agency Bond Proceeds) 52530 EDUCATIONAL GRANTS – $2,500 Per MOUs, education grants are provided to employees for education-related expenses. 52690 SMALL EQUIPMENT – $1,000 Replacement cellular phones. 52850 CELLULAR PHONE EXPENSE – $1,200 Cellular phone service for Department personnel.

I-13

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Economic Development Agency Program: 4791 Administration Object Number 52990 MISCELLANEOUS EXPENDITURES – $26,850 State of the City incidental expenditures for decorations, $1,500 Economic development promotional materials, $12,000 Booth space rental for ICSC Conferences, $5,150 Booth Backdrop and display, $5,000 Furniture/electrical rental at ICSC Conferences, $2,400 Participation in County Job Fair, $400 Miscellaneous supplies, $400 I-14
City Attorney

DEPARTMENT BUDGET SUMMARY

Department Division Program
City Attorney 4801 City Attorney

Overview
The City Attorney provides opinions and direction on matters requiring professional and objective legal analysis; provides legal representation on all matters directed by the City Council and/or City Manager; confers with other legal counsel on matters affecting the City; oversees the City Prosecutor Program; and assists with administration of the claims process and execution of actions related to code violations.

Current Department Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 131,236 133,833 133,833
Services and Supplies 245,000 275,000 250,000
Capital Outlay 0 0 0
Total 376,236 408,833 383,833

Personnel Authorized 1.00 (PT) 1.00 (PT) 1.00 (PT)

Source of Funds

General Fund 376,236 408,833 383,833
Total 376,236 408,833 383,833

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PAGE 1 OF 1

CITY OF MONTCLAIR - WORKSHEETPERSONNEL DETAIL & SALARY CALCULATIONS DEPARTMENT: CITY ATTORNEY DEPARTMENT SUMMARY
Salary Date Salary Calculations Total Recommended by
Class Title/ Range Last Step First Rate Second Rate Salary Administration Employee Name July 1 Raise Months Rate Months Rate Next Year Next Year City Attorney Diane Robbins 12.0 8,000 96,000 96,000
Salary Requirements: TOTAL (P/T) 96,000 96,000
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Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Part-Time
City Attorney 1.00 1.00 1.00 96,000 96,000
Part Time 1.00 1.00 1.00 96,000 96,000
Benefit Costs 21,321 21,321
PERS Benefit Costs 16,512 16,512
Total Benefit Costs 37,833 37,833
TOTAL 133,833 133,833

DETAIL OF SALARIES AND WAGES
Department: City Attorney Program: 4801 City Attorney

POSITION QUOTA APPROPRIATIONS
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PROGRAM BUDGET SUMMARY – 2
Department Division Program
City Attorney 4801 City Attorney
Work Program

1. Serve as retained counsel for the City Council, Planning Commission, Successor Redevelopment Agency, Successor Housing Authority, Housing Corporation, and other City–related legal entities; advise the governing board and staff on legal matters.

2. Represent the City in administrative law actions.

3. Recommend counsel representation for cases requiring specialized legal assistance; confer with other legal counsel on matters of litigation; coordinate City Prosecutor Program.

4. Review ordinances, agreements, resolutions, and all legal documents as to form.

5. Draft legal documents as required.

6. Attend City Council meetings as staff counsel; attend other meetings and provide legal representation as required.

7. Review claims against the City; recommend appropriate courses of action.

8. Advise City Council and staff on pending litigation.

9. Ensure compliance with open–meeting requirements.

10. Advise on Workers' Compensation issues.

11. Advise on disciplinary actions.

12. Advise on disability retirement issues.

13. Deputy City Attorney serves as staff counsel at Planning Commission meetings.

14. Deputy City Attorney serves in the absence of the City Attorney.

15. Advise on compliance with the State Elections Code and Federal and State Voting Rights Acts.

16. Provide direction on open meeting laws and California Public Records Act requests.

Personnel Services – $133,833
Salary requests are for: City Attorney (1.00/part–time) – $96,000. Cost allocations are as follows: part–time wages – $96,000; benefit costs – $37,833
Services and Supplies – $275,000
Funding requested is for: legal services/court costs – $200,000; special legal services – $75,000.

Capital Outlay
No funding requested.

J-4
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:56AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4801 City Attorney
E10 Personnel Services
77,600 77,600 96,000.00 0.00 42020-400-00000Part Time Wages 0.00 96,000.00 96,000.00 0.00 0.00 0 0 16,200.00 0.00 45220-400-00000Benefit Plan 0.00 16,200.00 16,200.00 0.00 0.00 3,616 3,638 3,600.00 0.00 45240-400-00000Deferred Compensation 0.00 3,600.00 3,600.00 0.00 0.00 9,852 10,257 13,920.00 0.00 45250-400-00000P.E.R.S. 0.00 16,512.00 16,512.00 0.00 0.00 125 126 124.00 0.00 45290-400-00000Life Insurance 0.00 129.00 129.00 0.00 0.00 1,125 1,125 1,392.00 0.00 45330-400-00000Medicare 0.00 1,392.00 1,392.00 0.00 0.00 92,318 92,745 131,236 0 Personnel Services Totals: 0.00 133,833 133,833 0 0 E20 Services & Supplies
120,233 256,480 170,000.00 0.00 52290-400-00000Legal Services/Court Costs 0.00 200,000.00 175,000.00 0.00 0.00 46,921 91,356 75,000.00 0.00 52300-400-00000Special Legal Services 0.00 75,000.00 75,000.00 0.00 0.00 167,154 347,836 245,000 0 Services & Supplies Totals: 0.00 275,000 250,000 0 0 259,472 440,581 376,236 0 EXPENDITURES TOTALS: 0.00 408,833 383,833 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
259,472 440,581 376,236 0 DEPT EXPENSES 0.00 408,833 383,833 0 0 (259,472) (440,581) (376,236) 0 City Attorney Totals: 0.00 (408,833) (383,833) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
259,472 440,581 376,236 0 FUND EXPENSES 0.00 408,833 383,833 0 0 GL-Budget Analysis (6/1/2023 - 8:56 AM) Page 1
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(259,472) (440,581) (376,236) 0 General Fund Totals: 0.00 (408,833) (383,833) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
259,472 440,581 376,236 0 REPORT EXPENSES 0.00 408,833 383,833 0 0 (259,472) (440,581) (376,236) 0 REPORT TOTALS: 0.00 (408,833) (383,833) 0 0 GL-Budget Analysis (6/1/2023 - 8:56 AM) Page 2
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Attorney Program: 4801 City Attorney Object Number 52290 LEGAL SERVICES/COURT COSTS – $200,000 (Only $175,000 approved in City Manager’s Budget) Cost of services performed by outside attorneys and consultants related to a range of services including disciplinary proceedings and elections law.
52300 SPECIAL LEGAL SERVICES – $75,000
Cost of additional services performed by City Attorney, the proposed hourly rate for general legal services is $250 per hour. Hourly rate is not inclusive of retainer fee: $8,000 per month for 42 hours of billable time.

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Citywide Department

DEPARTMENT BUDGET SUMMARY

Department Division Program
Citywide 4901 Citywide
Overview
Citywide appropriation and expenditures represent classifications which are not under the control of a department and, therefore, are controlled in total for the City. Citywide appropriations include, but are not limited to,  Retiree Costs
 Service Awards
 Telephone Services
 Electric Services
 Natural Gas Services
 Water Services
 General City Insurance
 Worker’s Compensation Claims
 Postage
Since these costs are controlled in total, they are not arbitrarily allocated to departments where their total effect on City operations would be lost.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 2,946,571 1,467,757 1,467,757
Services and Supplies 1,723,500 1,769,000 1,754,000
Capital Outlay 0 0 0
Total 4,670,071 3,236,757 3,221,757

Personnel Authorized 0 0 0

Source of Funds

General Fund 3,184,477 2,596,052 2,581,052
Gas Tax Fund 188,000 193,000 193,000
After-School Program Grant Fund 38,500 38,875 38,875
Sewer Operating Fund 900 120,375 120,375
UAL/POB Amortization Fund 1,258,194 288,455 288,455
Total 4,670,071 3,236,757 3,221,757

K-1
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Citywide 4901 Citywide
Work Program

1. Since Citywide costs are not related to a department they are computed based upon actual expenditures incurred during the prior calendar year. Those costs are reviewed for changes from past results with operational department managers and/or operational personnel to see if changes in service levels, etc. should be considered.

Personnel Services – $1,467,757
Funding requested is for: Benefit Costs – $1,467,757.

Services and Supplies – $1,769,000
Funding requested is for: nuisance abatement – $5,000; service awards – $19,500; telephone service – $25,000; electric service – $560,000; natural gas service – $65,000; water service – $353,000; general city insurance – $700,000; postage – $40,000; 5326 San Bernardino upkeep – $1,500.

Capital Outlay
No funding requested.

K-2
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:51AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4901 Citywide - Non-Department
E10 Personnel Services
89,903 6,421 20,000.00 0.00 45230-400-00000Unemployment Insurance 0.00 20,000.00 20,000.00 0.00 0.00 285 331 200.00 0.00 45240-400-00000Deferred Compensation 0.00 200.00 200.00 0.00 0.00 19,269 26,029 500.00 0.00 45250-400-00000P.E.R.S. 0.00 500.00 500.00 0.00 0.00 1,459,638 1,664,130 0.00 0.00 45251-400-00000P.E.R.S. Lump Sum Amounts Fire 0.00 0.00 0.00 0.00 0.00 1,671,153 1,932,673 0.00 0.00 45252-400-00000P.E.R.S. Lump Sum Amounts PD 0.00 0.00 0.00 0.00 0.00 1,491,416 1,645,594 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 (87,273) (79,441) -74,123.00 0.00 45256-400-00000Safety PERS ER Cost - EE Paid 0.00 68,802.00 68,802.00 0.00 0.00 263,078 635,852 300,000.00 0.00 45261-400-00000Workers Comp Claims 0.00 300,000.00 300,000.00 0.00 0.00 34,368 69,111 902,000.00 0.00 45262-400-00000General Liability Claims 0.00 250,000.00 250,000.00 0.00 0.00 425 545 250.00 0.00 45270-400-00000LTD Insurance 0.00 250.00 250.00 0.00 0.00 236 250 200.00 0.00 45290-400-00000Life Insurance 0.00 200.00 200.00 0.00 0.00 401,726 371,958 370,000.00 0.00 45300-400-00000City Paid Retiree Insurance 0.00 370,000.00 370,000.00 0.00 0.00 1,448 1,116 300.00 0.00 45310-400-00000Delta HMO 0.00 300.00 300.00 0.00 0.00 269 231 150.00 0.00 45320-400-00000Optical Insurance 0.00 150.00 150.00 0.00 0.00 254 12,418 300.00 0.00 45330-400-00000Medicare 0.00 300.00 300.00 0.00 0.00 132 31 100.00 0.00 45340-400-00000Social Security 0.00 100.00 100.00 0.00 0.00 132,963 136,011 130,000.00 0.00 45350-400-00000PERS Retirement Benefit Plan 0.00 130,000.00 130,000.00 0.00 0.00 5,479,289 6,423,259 1,649,877 0 Personnel Services Totals: 0.00 1,140,802 1,140,802 0 0 E20 Services & Supplies
2,078 10,177 5,000.00 0.00 50090-400-00000Nuisance Abatement 0.00 5,000.00 5,000.00 0.00 0.00 17,650 15,525 21,100.00 0.00 51010-400-00000Service Awards 0.00 18,750.00 18,750.00 0.00 0.00 23,146 3,295 22,000.00 0.00 52350-400-00000Telephone Service 0.00 25,000.00 25,000.00 0.00 0.00 491,904 530,419 510,000.00 0.00 52360-400-00000Electric Service 0.00 510,000.00 510,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 1
K-3
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
33,381 49,839 45,000.00 0.00 52370-400-00000Natural Gas Service 0.00 65,000.00 50,000.00 0.00 0.00 234,888 233,260 210,000.00 0.00 52380-400-00000Water Service 0.00 210,000.00 210,000.00 0.00 0.00 10,362 9,713 0.00 0.00 52530-400-00000Educational Grants 0.00 0.00 0.00 0.00 0.00 4,616 0 0.00 0.00 52540-400-00000Vocational Training 0.00 0.00 0.00 0.00 0.00 674,797 16,321 680,000.00 0.00 52660-400-00000General City Insurance 0.00 580,000.00 580,000.00 0.00 0.00 25,691 29,567 40,000.00 0.00 52670-400-00000Postage 0.00 40,000.00 40,000.00 0.00 0.00 1,266 1,204 1,500.00 0.00 56100-400-000005326 San Bernardino - Upkeep 0.00 1,500.00 1,500.00 0.00 0.00 1,519,778 899,319 1,534,600 0 Services & Supplies Totals: 0.00 1,455,250 1,440,250 0 0 6,999,067 7,322,578 3,184,477 0 EXPENDITURES TOTALS: 0.00 2,596,052 2,581,052 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,999,067 7,322,578 3,184,477 0 DEPT EXPENSES 0.00 2,596,052 2,581,052 0 0 (6,999,067) (7,322,578) (3,184,477) 0 Citywide - Non-Department Totals: 0.00 (2,596,052) (2,581,052) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,999,067 7,322,578 3,184,477 0 FUND EXPENSES 0.00 2,596,052 2,581,052 0 0 (6,999,067) (7,322,578) (3,184,477) 0 General Fund Totals: 0.00 (2,596,052) (2,581,052) 0 0 1102 Gas Tax Fund
4901 Citywide - Non-Department
E10 Personnel Services
65,581 59,050 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 2 0 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 1 0 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 81 0 0.00 0.00 45300-400-00000Medical Insurance 0.00 0.00 0.00 0.00 0.00 10 0 0.00 0.00 45310-400-00000Dental Insurance 0.00 0.00 0.00 0.00 0.00 2 0 0.00 0.00 45320-400-00000Optical Insurance 0.00 0.00 0.00 0.00 0.00 5 0 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 65,683 59,050 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 2
K-4
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
375 0 0.00 0.00 51010-400-00000Service Awards 0.00 0.00 0.00 0.00 0.00 40,030 64,146 45,000.00 0.00 52360-400-00000Electric Service 0.00 50,000.00 50,000.00 0.00 0.00 149,496 152,172 143,000.00 0.00 52380-400-00000Water Service - Medians 0.00 143,000.00 143,000.00 0.00 0.00 189,901 216,318 188,000 0 Services & Supplies Totals: 0.00 193,000 193,000 0 0 255,584 275,368 188,000 0 EXPENDITURES TOTALS: 0.00 193,000 193,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
255,584 275,368 188,000 0 DEPT EXPENSES 0.00 193,000 193,000 0 0 (255,584) (275,368) (188,000) 0 Citywide - Non-Department Totals: 0.00 (193,000) (193,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
255,584 275,368 188,000 0 FUND EXPENSES 0.00 193,000 193,000 0 0 (255,584) (275,368) (188,000) 0 Gas Tax Fund Totals: 0.00 (193,000) (193,000) 0 0 1138 Senior Nutrition Fund
4901 Citywide - Non-Department
E10 Personnel Services
6,406 7,442 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 6,406 7,442 0 0 Personnel Services Totals: 0.00 0 0 0 0 6,406 7,442 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,406 7,442 0 0 DEPT EXPENSES 0.00 0 0 0 0
(6,406) (7,442) 0 0 Citywide - Non-Department Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,406 7,442 0 0 FUND EXPENSES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 3
K-5
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(6,406) (7,442) 0 0 Senior Nutrition Fund Totals: 0.00 0 0 0 0 1160 After-School Program Grant
4901 Citywide - Non-Department
E10 Personnel Services
69,528 1,594 36,000.00 0.00 45230-400-00000Unemployment Insurance 0.00 36,000.00 36,000.00 0.00 0.00 104,980 69,916 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 1,280 3,183 2,500.00 0.00 45261-400-00000Workers Comp Claims 0.00 2,500.00 2,500.00 0.00 0.00 175,788 74,694 38,500 0 Personnel Services Totals: 0.00 38,500 38,500 0 0 E20 Services & Supplies
0 1,500 0.00 0.00 51010-400-00000Service Awards 0.00 375.00 375.00 0.00 0.00 0 1,500 0 0 Services & Supplies Totals: 0.00 375 375 0 0 175,788 76,194 38,500 0 EXPENDITURES TOTALS: 0.00 38,875 38,875 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
175,788 76,194 38,500 0 DEPT EXPENSES 0.00 38,875 38,875 0 0 (175,788) (76,194) (38,500) 0 Citywide - Non-Department Totals: 0.00 (38,875) (38,875) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
175,788 76,194 38,500 0 FUND EXPENSES 0.00 38,875 38,875 0 0 (175,788) (76,194) (38,500) 0 After-School Program Grant Totals: 0.00 (38,875) (38,875) 0 0 1164 Immunization Grant - OMSD
4901 Citywide - Non-Department
E10 Personnel Services
3,544 0 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 3,544 0 0 0 Personnel Services Totals: 0.00 0 0 0 0
3,544 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 4
K-6
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
3,544 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(3,544) 0 0 0 Citywide - Non-Department Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
3,544 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(3,544) 0 0 0 Immunization Grant - OMSD Totals: 0.00 0 0 0 0 1206 Economic Development
4901 Citywide - Non-Department
E10 Personnel Services
83,144 136,422 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 16 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 83,160 136,422 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
350 225 0.00 0.00 51010-400-00000Service Awards 0.00 0.00 0.00 0.00 0.00 350 225 0 0 Services & Supplies Totals: 0.00 0 0 0 0
83,510 136,647 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
83,510 136,647 0 0 DEPT EXPENSES 0.00 0 0 0 0
(83,510) (136,647) 0 0 Citywide - Non-Department Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
83,510 136,647 0 0 FUND EXPENSES 0.00 0 0 0 0
(83,510) (136,647) 0 0 Economic Development Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 5
K-7
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1501 Sewer Operating Fund
4901 Citywide - Non-Department
E10 Personnel Services
23 (15) 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 177,299 192,461 0.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 211 (181) 0.00 0.00 45261-400-00000Workers Comp Claims Paid 0.00 0.00 0.00 0.00 0.00 3 0 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 2 1 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 218 (79) 0.00 0.00 45300-400-00000City Paid Retiree Insurance 0.00 0.00 0.00 0.00 0.00 12 (7) 0.00 0.00 45310-400-00000Dental Insurance 0.00 0.00 0.00 0.00 0.00 3 (2) 0.00 0.00 45320-400-00000Optical Insurance 0.00 0.00 0.00 0.00 0.00 7 13 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 8 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 177,785 192,191 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
250 1,075 900.00 0.00 51010-400-00000Service Awards 0.00 375.00 375.00 0.00 0.00 170 0 0.00 0.00 52540-400-00000Vocational Training 0.00 0.00 0.00 0.00 0.00 120,000 0 0.00 0.00 52660-400-00000General City Insurance 0.00 120,000.00 120,000.00 0.00 0.00 120,420 1,075 900 0 Services & Supplies Totals: 0.00 120,375 120,375 0 0 298,205 193,266 900 0 EXPENDITURES TOTALS: 0.00 120,375 120,375 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
298,205 193,266 900 0 DEPT EXPENSES 0.00 120,375 120,375 0 0 (298,205) (193,266) (900) 0 Citywide - Non-Department Totals: 0.00 (120,375) (120,375) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
298,205 193,266 900 0 FUND EXPENSES 0.00 120,375 120,375 0 0 (298,205) (193,266) (900) 0 Sewer Operating Fund Totals: 0.00 (120,375) (120,375) 0 0 1758 GF Reserve-UAL/POB Amort Fund
4901 Citywide - Non-Department
GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 6
K-8
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
E10 Personnel Services
0 0 260,407.00 0.00 45251-400-00000P.E.R.S. Lump Sum Amounts Fire 0.00 0.00 0.00 0.00 0.00 0 0 516,329.00 0.00 45252-400-00000P.E.R.S. Lump Sum Amounts PD 0.00 288,455.00 288,455.00 0.00 0.00 0 0 481,458.00 0.00 45253-400-00000P.E.R.S. Lump Sum Amounts Misc 0.00 0.00 0.00 0.00 0.00 0 0 1,258,194 0 Personnel Services Totals: 0.00 288,455 288,455 0 0 0 0 1,258,194 0 EXPENDITURES TOTALS: 0.00 288,455 288,455 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 1,258,194 0 DEPT EXPENSES 0.00 288,455 288,455 0 0
0 0 (1,258,194) 0 Citywide - Non-Department Totals: 0.00 (288,455) (288,455) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 1,258,194 0 FUND EXPENSES 0.00 288,455 288,455 0 0
0 0 (1,258,194) 0 GF Reserve-UAL/POB Amort Fund Totals: 0.00 (288,455) (288,455) 0 0 2020 SRDA Combined Operating Fund
4901 Citywide - Non-Department
E10 Personnel Services
21,588 17,378 0.00 0.00 45254-400-00000P.E.R.S. Lump Sum Amounts SRDA 0.00 0.00 0.00 0.00 0.00 21,588 17,378 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 525 0.00 0.00 51010-400-00000Service Awards 0.00 0.00 0.00 0.00 0.00 0 525 0 0 Services & Supplies Totals: 0.00 0 0 0 0
21,588 17,903 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 7
K-9
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
21,588 17,903 0 0 DEPT EXPENSES 0.00 0 0 0 0
(21,588) (17,903) 0 0 Citywide - Non-Department Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
21,588 17,903 0 0 FUND EXPENSES 0.00 0 0 0 0
(21,588) (17,903) 0 0 SRDA Combined Operating Fund Totals: 0.00 0 0 0 0 3001 General Fund
4901 Citywide - Non-Department
E10 Personnel Services
48,953 36,118 0.00 0.00 45255-400-00000P.E.R.S. Lump Sum Amounts MHC 0.00 0.00 0.00 0.00 0.00 48,953 36,118 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 150 0.00 0.00 51010-400-00000Service Awards 0.00 0.00 0.00 0.00 0.00 30,914 0 50,000.00 0.00 52660-400-00000MHC General Insurance 0.00 50,000.00 50,000.00 0.00 0.00 30,914 150 50,000 0 Services & Supplies Totals: 0.00 50,000 50,000 0 0 79,867 36,268 50,000 0 EXPENDITURES TOTALS: 0.00 50,000 50,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
79,867 36,268 50,000 0 DEPT EXPENSES 0.00 50,000 50,000 0 0 (79,867) (36,268) (50,000) 0 Citywide - Non-Department Totals: 0.00 (50,000) (50,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
79,867 36,268 50,000 0 FUND EXPENSES 0.00 50,000 50,000 0 0 (79,867) (36,268) (50,000) 0 General Fund Totals: 0.00 (50,000) (50,000) 0 0 GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 8
K-10
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
7,923,558 8,065,666 4,720,071 0 REPORT EXPENSES 0.00 3,286,757 3,271,757 0 0 (7,923,558) (8,065,666) (4,720,071) 0 REPORT TOTALS: 0.00 (3,286,757) (3,271,757) 0 0 GL-Budget Analysis (6/1/2023 - 8:51 AM) Page 9
K-11

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Citywide Program: 4901 Citywide Object Number 52670 POSTAGE – $40,000 Postage for all City Departments.

K-12
CFD Operations

DEPARTMENT BUDGET SUMMARY
Department
CFD Operations
Overview
Community Facility Districts are established in newly developed areas to assist with public safety and annual maintenance costs. Maintenance costs include street lighting, graffiti abatement, street maintenance, landscape maintenance, tree maintenance, utilities, and administration costs.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 68,840 75,920 75,920
Services and Supplies 130,650 143,521 143,521
Total 199,490 219,441 219,441
Personnel Authorized 0 0 0
Department Distribution
CFD 2011-1 Paseos/Alexan 154,629 170,092 170,092
CFD 2011-2 Arrow Station 44,861 49,349 49,349
Total 199,490 219,441 219,441
Source of Funds
CFD 2011-1 Fund – Paseos 154,629 170,092 170,092
CFD 2011-2 Fund – Arrow Station 44,861 49,349 49,349
Total 199,490 219,441 219,441
L-1
PROGRAM BUDGET SUMMARY – 1
Program Number 5001
Department Division Program
CFD Operations CFD 2011-1 Paseos/Alexan
Program Description
With the development of the Paseos at Montclair, a Community Facilities District (CFD 2011-1) was established to assist with public safety and annual maintenance costs. Subsequent development projects were later annexed into CFD 2011-1 including Vista Court and Alexan-Kendry. Maintenance costs covered under CFD 2011-1 include street lighting, graffiti abatement, street maintenance, landscape maintenance, tree maintenance, utilities, and administration costs. Public Safety costs covered under CFD 2011-1 include costs related to providing police protection services and fire protection and suppression services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 53,154 58,644 58,644
Services and Supplies 101,475 111,448 111,448
Capital Outlay 0 0 0
Total 154,629 170,092 170,092
Personnel Authorized 0 0 0
Source of Funds
CFD 2011-1 Fund – Paseos/Alexan 154,629 170,092 170,092 Total 154,629 170,092 170,092
L-2
PROGRAM BUDGET SUMMARY – 2
Department Division Program
CFD Operations 5001 CFD 2011–1 Paseos/Alexan
Work Program

1. Perform maintenance activities including, but not limited to, the turf, landscaped areas, park equipment, irrigation systems, park lighting, water feature, and any necessary repairs.

2. Maintain landscaped parkways and other rights–of–way by maintenance contract.

Units of Measure
2023–24
Acres of parks and parkways maintained by
maintenance contract 1.06
Personnel Services – $58,644
Salary requests are for: Finance Administration – $4,538; Public Works Administration – $4,537; Public Safety Administration – $9,075; Police Services – $13,807; Fire Services – $13,807; Street Sweeping Services – $2,400; Graffiti Removal Services – $800; Maintenance Services – $9,680. Cost allocations are as follows: full–time salaries – $58,644.

Services and Supplies – $111,448
Funding requested is for: materials – buildings – $2,420; materials – street signs – $1,815; street lighting – $36,300; special contract services – $14,520; graffiti abatement – $1,015; street maintenance – $2,420; landscape maintenance – $42,350; tree maintenance – $3,025; street sweeping – $2,440; maintenance contingency – $5,143.

Capital Outlay
No funding requested.

L-3
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:40AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1601 CFD 2011-1 Paseos/Alexan
5001 CFD 2011-1 Paseos/Alexan
E10 Personnel Services
3,750 3,750 4,125.00 0.00 41011-400-00000Finance Admin Reimb to GF 0.00 4,538.00 4,538.00 0.00 0.00 3,750 3,750 4,125.00 0.00 41012-400-00000Public Works Admin Reimb to GF 0.00 4,537.00 4,537.00 0.00 0.00 7,500 7,500 8,250.00 0.00 41013-400-00000PublicSafety Admin Reimb to GF 0.00 9,075.00 9,075.00 0.00 0.00 11,411 11,411 12,552.00 0.00 41014-400-00000Police Service Reimb to GF 0.00 13,807.00 13,807.00 0.00 0.00 11,411 11,411 12,552.00 0.00 41015-400-00000Fire Service Reimb to GF 0.00 13,807.00 13,807.00 0.00 0.00 2,000 2,000 2,000.00 0.00 41016-400-00000Street Sweeping Reimb to GF 0.00 2,400.00 2,400.00 0.00 0.00 8,000 8,000 8,800.00 0.00 41017-400-00000Facility Maint Reimb to GF 0.00 9,680.00 9,680.00 0.00 0.00 500 500 750.00 0.00 41018-400-00000Graffiti Removal Reimb to GF 0.00 800.00 800.00 0.00 0.00 48,322 48,322 53,154 0 Personnel Services Totals: 0.00 58,644 58,644 0 0 E20 Services & Supplies
2,000 2,656 2,200.00 0.00 51300-400-00000Materials - Buildings 0.00 2,420.00 2,420.00 0.00 0.00 1,000 1,000 1,650.00 0.00 51340-400-00000Materials - Street Signs 0.00 1,815.00 1,815.00 0.00 0.00 20,000 57,546 33,000.00 0.00 52340-400-00000Street Lighting 0.00 36,300.00 36,300.00 0.00 0.00 12,836 5,210 13,200.00 0.00 52450-400-00000Special Contract Services 0.00 14,520.00 14,520.00 0.00 0.00 1,005 635 900.00 0.00 52452-400-00000Graffiti Abatement Reimb to GF 0.00 1,015.00 1,015.00 0.00 0.00 4,476 4,250 2,200.00 0.00 52453-400-00000Street Maintenance 0.00 2,420.00 2,420.00 0.00 0.00 25,982 26,661 38,500.00 0.00 52454-400-00000Landscape Maintenance 0.00 42,350.00 42,350.00 0.00 0.00 2,000 923 2,750.00 0.00 52455-400-00000Tree Maintenance Reimb to GF 0.00 3,025.00 3,025.00 0.00 0.00 1,000 1,000 2,400.00 0.00 52456-400-00000Street Sweeping 0.00 2,440.00 2,440.00 0.00 0.00 0 0 4,675.00 0.00 81010-400-00000Maintenance Contingency Acct 0.00 5,143.00 5,143.00 0.00 0.00 70,299 99,881 101,475 0 Services & Supplies Totals: 0.00 111,448 111,448 0 0 GL-Budget Analysis (6/1/2023 - 8:40 AM) Page 1
L-4
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
118,621 148,203 154,629 0 EXPENDITURES TOTALS: 0.00 170,092 170,092 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
118,621 148,203 154,629 0 DEPT EXPENSES 0.00 170,092 170,092 0 0 (118,621) (148,203) (154,629) 0 CFD 2011-1 Paseos/Alexan Totals: 0.00 (170,092) (170,092) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
118,621 148,203 154,629 0 FUND EXPENSES 0.00 170,092 170,092 0 0 (118,621) (148,203) (154,629) 0 CFD 2011-1 Paseos/Alexan Totals: 0.00 (170,092) (170,092) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
118,621 148,203 154,629 0 REPORT EXPENSES 0.00 170,092 170,092 0 0 (118,621) (148,203) (154,629) 0 REPORT TOTALS: 0.00 (170,092) (170,092) 0 0 GL-Budget Analysis (6/1/2023 - 8:40 AM) Page 2
L-5

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: CFD Operations Program: 5001 CFD 2011–1 Paseos/AlexanObject Number 51300 MATERIALS – BUILDINGS – $2,420 Materials used for unforeseen repairs to lighting, electrical, and plumbing systems. 51340 MATERIALS – STREET SIGNS – $1,815
Regulatory and Informational Signs, i.e., Street Name, Stop, Speed Limit, Yield, No Parking, etc. Including metal posts, buckles and brackets, nuts, bolts, screws, etc., needed in repair and to raise regulatory signs to legal specifications. 52340 STREET LIGHTING – $36,300
Cost for street lighting usage and repair.
52450 SPECIAL CONTRACT SERVICES – $14,520
Property tax consulting services.
52452 GRAFFITI ABATEMENT – $1,015
Services include removal of graffiti by sandblasting, painting or chemical removal. 52453 STREET MAINTENANCE – $2,420
Services include crack sealing, overlaying; curb, gutter and sidewalk repairs; and cleaning of storm drain catch basins. 52454 LANDSCAPE MAINTENANCE – $42,350
Contract with Southern California Landscape for maintenance of landscaping and drainage facilities. 52455 TREE MAINTENANCE – $3,025
Tree maintenance services in Grid 3.
52456 STREET SWEEPING – $2,440
Services include weekly motorized street sweeping service.

L-6
PROGRAM BUDGET SUMMARY – 1
Program Number 5002
Department Division Program
CFD Operations CFD 2011-2 Arrow Station
Program Description
With the development of The District at Arrow Station, a Community Facilities District (CFD 2011-2) was established to assist with public safety and annual maintenance costs. Maintenance costs covered under CFD 2011-2 include street lighting, graffiti abatement, street maintenance, landscape maintenance, tree maintenance, utilities, and administration costs. Public Safety costs covered under CFD 2011-2 include costs related to providing police protection services and fire protection and suppression services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 15,686 17,276 17,276
Services and Supplies 29,175 32,073 32,073
Capital Outlay 0 0 0
Total 44,861 49,349 49,349
Personnel Authorized 0 0 0
Source of Funds
CFD 2011-2 Fund – Arrow Station 44,861 49,349 49,349
Total 44,861 49,349 49,349
L-7
PROGRAM BUDGET SUMMARY – 2
Department Division Program
CFD Operations 5002 CFD 2011–2 Arrow Station
Work Program

1. Perform maintenance activities including, but not limited to, the turf, landscaped areas, irrigation systems, and any necessary repairs.

2. Maintain trees, landscaped parkways, and other rights–of–way by maintenance contract.

Units of Measure
Estimate
2023–24
Linear feet of parkways and retention basins 2,375
within street right of way.

Personnel Services – $17,276
Salary requests are for: Finance Administration – $2,269; Public Works Administration – $2,269; Public Safety Administration – $4,538; Police Services – $3,650; Fire Services – $3,650; Street Sweeping Services – $300; Graffiti Removal Services – $600. Cost allocations are as follows: full–time salaries – $15,686.

Services and Supplies – $32,073
Funding requested is for: materials – street signs – $605; street lighting – $16,940; special contract services – $9,680; graffiti abatement – $610; street sweeping – $305; maintenance contingency – $3,933.

Capital Outlay
No funding requested.

L-8
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:41AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1602 CFD 2011-2 Arrow Station
5002 CFD 2011-2 Arrow Station
E10 Personnel Services
1,875 1,875 2,063.00 0.00 41011-400-00000Finance Admin Reimb to GF 0.00 2,269.00 2,269.00 0.00 0.00 1,875 1,875 2,062.00 0.00 41012-400-00000Public Works Admin Reimb to GF 0.00 2,269.00 2,269.00 0.00 0.00 3,750 3,750 4,125.00 0.00 41013-400-00000PublicSafety Admin Reimb to GF 0.00 4,538.00 4,538.00 0.00 0.00 3,016 3,016 3,318.00 0.00 41014-400-00000Police Service Reimb to GF 0.00 3,650.00 3,650.00 0.00 0.00 3,016 3,016 3,318.00 0.00 41015-400-00000Fire Service Reimb to GF 0.00 3,650.00 3,650.00 0.00 0.00 250 250 300.00 0.00 41016-400-00000Street Sweeping Reimb to GF 0.00 300.00 300.00 0.00 0.00 500 500 500.00 0.00 41018-400-00000Graffiti Removal Reimb to GF 0.00 600.00 600.00 0.00 0.00 14,282 14,282 15,686 0 Personnel Services Totals: 0.00 17,276 17,276 0 0 E20 Services & Supplies
500 500 550.00 0.00 51340-400-00000Materials - Street Signs 0.00 605.00 605.00 0.00 0.00 14,000 15,208 15,400.00 0.00 52340-400-00000Street Lighting 0.00 16,940.00 16,940.00 0.00 0.00 10,205 3,823 8,800.00 0.00 52450-400-00000Special Contract Services 0.00 9,680.00 9,680.00 0.00 0.00 997 500 600.00 0.00 52452-400-00000Graffiti Abatement Reimb to GF 0.00 610.00 610.00 0.00 0.00 3,250 3,250 0.00 0.00 52453-400-00000Street Maintenance 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 52454-400-00000Landscape Maintenance 0.00 0.00 0.00 0.00 0.00 250 250 250.00 0.00 52456-400-00000Street Sweeping 0.00 305.00 305.00 0.00 0.00 0 0 3,575.00 0.00 81010-400-00000Maintenance Contingency Acct 0.00 3,933.00 3,933.00 0.00 0.00 29,202 23,531 29,175 0 Services & Supplies Totals: 0.00 32,073 32,073 0 0 43,484 37,813 44,861 0 EXPENDITURES TOTALS: 0.00 49,349 49,349 0 0 GL-Budget Analysis (6/1/2023 - 8:41 AM) Page 1
L-9
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
43,484 37,813 44,861 0 DEPT EXPENSES 0.00 49,349 49,349 0 0 (43,484) (37,813) (44,861) 0 CFD 2011-2 Arrow Station Totals: 0.00 (49,349) (49,349) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
43,484 37,813 44,861 0 FUND EXPENSES 0.00 49,349 49,349 0 0 (43,484) (37,813) (44,861) 0 CFD 2011-2 Arrow Station Totals: 0.00 (49,349) (49,349) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
43,484 37,813 44,861 0 REPORT EXPENSES 0.00 49,349 49,349 0 0 (43,484) (37,813) (44,861) 0 REPORT TOTALS: 0.00 (49,349) (49,349) 0 0 GL-Budget Analysis (6/1/2023 - 8:41 AM) Page 2
L-10

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: CFD Operations Program: 5002 CFD 2011–2 Arrow StationObject Number 51340 MATERIALS – STREET SIGNS – $605 Regulatory signs, i.e., Street Name, Stop, Speed Limit, Yield, No Parking, etc. Including metal posts, buckles and brackets, nuts, bolts, screws, etc., needed in repair and to raise regulatory signs to legal specifications. 52340 STREET LIGHTING – $16,940
Cost for street lighting usage and repair.
52450 SPECIAL CONTRACT SERVICES – $9,680 Property tax consulting services. 52452 GRAFFITI ABATEMENT – $610 Services include removal of graffiti by sandblasting, painting or chemical removal. 52456 STREET SWEEPING – $305
Services include weekly-motorized street sweeping service.

L-11
Supplemental Information
Equipment Replacement Fund
Analysis Funding Requirement
as of June 1, 2023
Vehicle Accessories Total Est. Current Funding
Purchase Purchase Purchase Purchase Estimated Percent Replacement Requirement Vehicle V.I.N. Date Price Price Price Service Life Depreciated Cost at 6/1/23 2004 American LaFrance Aerial Platform 91424 09/25/19 295,093 50,385 345,478 15 27% 345,000 $93,150 2004 American LaFrance Aerial Platform 91424 10/02/18 292,818 69,034 361,852 15 33% 362,000 $119,460 * 2005 Ford Crown Victoria 180126 09/08/05 20,000 6,500 26,500 7 100% 27,000 $27,000 2004 Chevy Suburban ** 301894 11/01/04 33,060 33,060 7 100% 33,000 $33,0002003 KME Rescue Squad ** B25803 08/15/02 26,000 26,000 5 100% 26,000 $26,0002003 Ford Crown Victoria 162239 12/05/02 26,835 26,835 7 100% 27,000 $27,0002000 KME Renegade (Fire Truck) ** N058096 01/18/00 41,995 41,995 15 100% 42,000 $42,000 TOTAL FIRE $862,000 $367,610
Patrol Vehicles
2022 Ford Ranger 52115 12/08/22 30,499 30,499 5 20% 30,000 $6,0002022 Ford Police Interceptor V-6 74070 12/08/22 37,568 37,568 5 20% 38,000 $7,600 2022 Ford Police Interceptor V-6 73965 12/08/22 37,568 37,568 5 20% 38,000 $7,600 2022 Ford Police Interceptor Ecoboost 74018 12/08/22 41,718 41,718 5 20% 42,000 $8,400 2019 Nissan Frontier King PU 08364 10/17/19 22,265 22,265 3 100% 22,000 $22,000 2019 Ford F-250 34596 09/11/19 33,497 2,981 36,478 3 100% 36,000 $36,0002018 Ford Explorer Int 83592 03/20/18 28,870 28,870 3 100% 29,000 $29,0002018 Ford Explorer Int 83591 03/20/18 28,870 28,870 3 100% 29,000 $29,000 + 2018 Ford Explorer Int 83590 03/20/18 28,870 28,870 3 100% 29,000 $29,000 2018 Ford Explorer Int 57929 02/12/18 29,226 29,226 3 100% 29,000 $29,0002018 Ford Explorer Int 57930 02/12/18 29,226 29,226 3 100% 29,000 $29,0002018 Ford Explorer Int 71674 02/12/18 29,226 29,226 3 100% 29,000 $29,0002017 Ford Explorer Inceptor 33454 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33455 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33452 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33453 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33456 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2017 Ford Explorer Inceptor 33457 11/09/16 29,054 29,054 3 100% 29,000 $29,000 2015 Ford Explorer 88310 10/06/14 31,348 31,348 3 100% 31,000 $31,0002015 Ford Explorer 03202 10/06/14 31,988 31,988 3 100% 32,000 $32,0002014 Ford Explorer 75830 10/14/13 28,324 28,324 3 100% 28,000 $28,0002013 Ford Explorer 54386 11/13/12 27,285 27,285 3 100% 27,000 $27,0002013 Ford Explorer 54385 11/13/12 31,325 31,325 3 100% 31,000 $31,0002013 Ford Explorer 54384 11/13/12 31,325 31,325 3 100% 31,000 $31,0002013 Ford Taurus 167586 11/13/12 26,312 26,312 3 100% 26,000 $26,000 + 2011 Chevrolet Caprice 561239 09/22/11 28,541 28,541 3 100% 29,000 $29,000 2011 Chevrolet Caprice 561277 09/29/11 28,541 28,541 3 100% 29,000 $29,000 + 2011 Ford Crown Victoria 159622 06/21/11 23,147 23,147 3 100% 23,000 $23,000 + 2008 Ford Crown Victoria 150467 07/21/08 23,513 6,500 30,013 3 100% 30,000 $30,000

POLICE DEPARTMENTFIRE DEPARTMENT
Z:\Department Shares\Finance\Secure\City Budget\2023-24 Budget\Supplemental Info\Equip Replace Fund 23-24 M-1
Equipment Replacement Fund
Analysis Funding Requirement
as of June 1, 2023
Vehicle Accessories Total Est. Current Funding
Purchase Purchase Purchase Purchase Estimated Percent Replacement Requirement Vehicle V.I.N. Date Price Price Price Service Life Depreciated Cost at 6/1/23 Other2014 Ultra Hauler-Mobile Command Trailer 151070 07/17/15 37,286 37,286 7 100% 37,000 $37,000 2005 Ford Taurus 160391 12/22/05 23,912 1,000 24,912 3 100% 25,000 $25,000TOTAL POLICE $933,000 $814,600 -
2022 Chevrolet 2500 Dbl Cab 252725 03/31/22 45,542 45,542 5 20% 46,000 $9,200 2020 Chevrolet Colorado Ext Cab 179712 03/12/20 11,340 300 11,640 12 25% 12,000 $3,000 2019 Ford F250 Super Duty 34596 09/24/18 36,477 0 36,477 5 100% 36,000 $36,000 2017 Chevy Silverado 3500 227812 01/29/18 50,244 2,119 52,363 5 100% 52,000 $52,0002017 Chevy Silverado 1500 267644 10/13/17 24,831 2,941 27,772 5 100% 28,000 $28,0002016 GMC 3500 1-TON Dump Truck 405161 02/23/16 14,998 41,060 56,058 10 70% 56,000 $39,200Hydrotek T300 EE Pressure Washer 503414 12/29/15 14,998 14,998 10 80% 15,000 $12,0002015 Hydrotek Pressure Washer 00105 01/27/15 2,930 369 3,299 10 80% 3,000 $2,4002014 Altec Ford F450 Pickup Truck 82529 07/22/14 37,527 37,527 12 75% 38,000 $28,5002012 Ford F450 82169 11/13/12 90,500 90,500 12 92% 91,000 $83,7202008 GMC TC4500 Service Truck 404552 12/17/07 55,594 2,900 58,494 12 100% 58,000 $58,0002006 Chevy 2500 Crew Cab 179606 09/05/06 28,364 2,900 31,264 12 100% 31,000 $31,0002006 Chevy 2500 Ext.Cab 288173 09/05/06 26,021 2,900 28,921 12 100% 29,000 $29,0002005 Chevy 3/4 Ton 158239 12/23/04 27,527 2,900 30,427 12 100% 30,000 $30,0002005 Chevy 3/4 Ton 110063 12/23/04 27,629 2,900 30,529 12 100% 31,000 $31,0002003 Big Tex Trailer 5x10 A79475 10/06/03 3,104 3,104 12 100% 3,500 $3,5002003 Big Tex Trailer 5x10 A78957 10/06/03 3,104 3,104 12 100% 3,500 $3,5002003 Ford F-250, Stake Body A90866 02/03/03 22,701 22,701 12 100% 23,000 $23,0002003 Honda CR-V 5DR 005340 02/03/03 20,754 20,754 12 100% 21,000 $21,0002002 Ford F-250, Flatbed A13727 12/01/02 21,265 21,265 12 100% 21,000 $21,0002002 Dump Truck 545767 04/02/02 61,748 61,748 15 100% 62,000 $62,0002001 Ford F-250, Stake Bed B70930 08/01/01 24,643 24,643 12 100% 25,000 $25,0002000 Tymco Sweeper F58940 04/17/00 118,929 118,929 8 100% 119,000 $119,000 1997 GMC Asphalt Truck 519171 02/01/98 83,880 83,880 10 100% 84,000 $84,0001995 Ford 1/2 Ton A44593 10/01/95 16,300 16,300 12 100% 16,000 $16,0001993 GMC 1-T Dump Trk 514913 06/01/93 25,146 25,146 10 100% 25,000 $25,0002001 Flatbed Trailer, 12' 341025 01/02/02 4,648 4,648 10 100% 5,000 $5,000Chipper 1985 000562 10/01/85 14,622 14,622 15 100% 15,000 $15,0002002 Pressure Washer - Landa 041019 01/03/03 10,962 10,962 10 100% 11,000 $11,000

PUBLIC WORKS
Z:\Department Shares\Finance\Secure\City Budget\2023-24 Budget\Supplemental Info\Equip Replace Fund 23-24 M-2
Equipment Replacement Fund
Analysis Funding Requirement
as of June 1, 2023
Vehicle Accessories Total Est. Current Funding
Purchase Purchase Purchase Purchase Estimated Percent Replacement Requirement Vehicle V.I.N. Date Price Price Price Service Life Depreciated Cost at 6/1/23** John Deere 1600 Turbo Series III 670127 07/30/22 31,801 31,801 7 14% 32,000 $4,480 Toro Mower w/Canopy 00465 01/02/02 36,581 36,581 7 100% 37,000 $37,000 Curb Mower 36", J. Deere 11707 01/02/02 4,864 4,864 5 100% 5,000 $5,000Case 580 M Backhoe/ Loader 389308 06/30/05 62,667 62,667 15 100% 63,000 $63,000Striper 71785 09/19/05 54,895 54,895 15 100% 55,000 $55,000Skiploader/Backhoe 223734 02/01/96 53,617 53,617 15 100% 54,000 $54,000Riding Mower, J.Deere 160792 05/01/97 18,200 18,200 7 100% 18,000 $18,000 TOTAL PUBLIC WORKS $1,254,000 $1,143,500
2022 Ford Explorer Interceptor Utility 74784 09/27/22 36,164 13,205 49,369 5 20% 49,000 $9,8002022 Ford Explorer Interceptor Utility 79062 09/27/22 36,164 15,275 51,439 5 20% 51,000 $10,200 * 2006 Ford F250 4x2 w/ Lift (CD) B61975 12/05/05 20,000 6,500 26,500 5 100% 27,000 $27,000 * 2006 Ford F250 4x2 w/ Lift (CD) B61975 12/05/05 20,000 6,500 26,500 5 100% 27,000 $27,000 * 2005 Ford Escape Hybrid (CD) B36432 11/21/05 20,000 6,500 26,500 5 100% 27,000 $27,000 2002 Chevy Truck ** (CD) 295199 03/02/02 22,717 22,717 5 100% 23,000 $23,0001999 Chevy Truck S-10 (C.D.) 138843 10/01/99 21,970 21,970 5 100% 22,000 $22,0001999 Chevy Ex-cabTruck S-10 (C.D.) 8138421 10/01/99 17,983 17,983 5 100% 18,000 $18,000TOTAL OTHER DEPARTMENTS $244,000 $164,000 TOTAL ALL DEPARTMENTS 3,044,326 245,669 3,289,995 3,293,000 2,489,710Public Works Cont.

OTHER DEPARTMENTS
Z:\Department Shares\Finance\Secure\City Budget\2023-24 Budget\Supplemental Info\Equip Replace Fund 23-24 M-3

GLOSSARY OF TERMS
The following explanations of terms are presented to aid in understanding the information contained in this budget and other financial documents issued by the City of Montclair. Most of the terms included in this glossary are taken directly from the publication Governmental Accounting, Auditing, and Financial Reporting issued by the Government Finance Officers Association; the acronym GAAFR is used to reference material so obtained.

ACCOUNTING SYSTEM. The methods and
records established to identify, assemble,
analyze, classify, record and report a
government's transactions and to maintain
accountability for the related assets and
liabilities. (Source: GAAFR)
ACCRUAL BASIS. The recording of the
financial effects on a government of transactions
and other events and circumstances that have
cash consequences for the government in the
periods in which those transactions, events and
circumstances occur, rather than only in the
periods in which cash is received or paid by the
government. (Source: GAAFR)
AGENCY FUND. A fund normally used to
account for assets held by a government as an
agent for individuals, private organizations or
other governments and/or other funds. The
agency fund also is used to report the assets
and liabilities of Internal Revenue Code, Section
457, deferred compensation plans. (Source:

GAAFR)
APPROPRIATION. Authorization obtained from
City Council to incur expenditures or expenses
for specific purposes. Appropriations are usually
made for fixed amounts and typically lapse at
the end of the budget year.

BUDGET. A plan of financial operation for a
given period of time which is comprised of
authorized expenditures (appropriations) and the
proposed means of financing them (estimated
revenues and available reserves).

CAPITAL IMPROVEMENT PROGRAM. A fiveyear plan of proposed infrastructure expenditures and the proposed resources for
financing them. The first year of the Capital
Improvement Program is included in the
preliminary budget for City Council review and
approval.

CAPITAL OUTLAY. Generally understood to
be any material expenditure for personal and
real property. In the City's budget, however,
capital outlay is used to denote expenditures for
equipment which cost at least $1,500.

CAPITAL PROJECT FUND. A fund established
to account for financial resources to be used for
the acquisition or construction of major capital
facilities. The use of a capital project fund is
especially common for major capital acquisition
or construction activities financed through
borrowing or contributions. (Source: GAAFR)
CASH BASIS. A basis of accounting under
which transactions are recognized only when
cash is received or disbursed. (Source:

GAAFR)
DEBT SERVICE FUND. A fund established to
account for the accumulation of resources for,
and the payment of, general long-term debt
principal and interest. Sometimes referred to as
a SINKING FUND. (Source: GAAFR)
M-4
DEFERRED REVENUE. Amounts for which
asset recognition criteria have been met, but for
which revenue recognition criteria have not been
met. Under the modified accrual basis of
accounting, amounts that are measurable but
not available are one example of deferred
revenue. (Source: GAAFR)
DEFICIT. The excess of expenditures over
actual revenues received during the budget
year.

ENCUMBRANCE. An unexecuted purchase
order or contract. Encumbrance accounting is
used to assure that budgeted appropriations are
not exceeded.

ENTERPRISE FUND. A fund used to account
for the operations of a governmental program
which are conducted in a manner similar to the
private sector. Primary emphasis is given to
determining net income as a basis for
establishing user changes. The City uses an
enterprise fund to account for its sewer
maintenance program.

EXPENDITURES. Decreases in net financial
resources. Expenditures include current
operation expenses requiring the present or
future use of net current assets, debt service
and capital outlays, and intergovernmental
grants, entitlements and shared revenues.
(Source: GAAFR)
EXPENSES. Outflows or other using up of
assets or incurrences of liabilities (or a
combination of both) from delivering or
producing goods, rendering services or carrying
out other activities that constitute the entity's
ongoing major or central operations. (Source:

GAAFR)
FISCAL YEAR. A twelve-month period of time
which corresponds to the budget year. The
City’s fiscal year begins July 1 and ends
June 30.

FIXED ASSETS. Tangible assets comprised of
equipment, building, improvements other than
buildings and land. The term is derived from the
"fixed" annual depreciation expense on buildings
and equipment.

FUND. A fiscal and accounting entity with a
self-balancing set of accounts organized for the
purpose of achieving specific objectives.

FUND BALANCE. The difference between
assets and liabilities.

FUND BALANCE - RESERVED. That portion
of fund balance which is either legally restricted
from expenditure or is not available for
expenditure.

GENERAL FUND. The general fund is used to
account for the resources and expenditures of
programs not required to be recorded in another
fund. Typically, the general fund represents the
primary operating fund of a governmental entity.

GENERALLY ACCEPTED ACCOUNTING
PRINCIPLES (GAAP). Uniform minimum
standards and guidelines for financial
accounting and reporting. They govern the form
and content of the financial statement of an
entity. GAAP encompass the conventions, rules
and procedures necessary to define accepted
accounting practice at a particular time. They
include not only broad guidelines of general
application, but also detailed practices and
procedures. GAAP provide a standard by which
to measure financial presentations. The primary
authoritative body on the application of GAAP to
state and local governments is the
Governmental Accounting Standards Board.
(Source: GAAFR)
INDIRECT STAFF CHARGES. Reimbursement
of administrative costs associated with services
provided to the Sewer Maintenance Fund and
the After School Program.

INFRASTRUCTURE. Generally regarded to
mean real property improvements other than
buildings, e.g., streets, sidewalk, water/sewer
lines, etc.

INTERFUND TRANSFERS. Transfers between
funds are denoted as Transfers-Ins (receiving
fund) and Transfers-Outs (distributing fund) to
inform the statement reader that the transactions
do not represent additional revenues and
expenditures to the governmental entity as a
whole.

MEASUREMENT FOCUS. The accounting
convention that determines (1) which assets and
which liabilities are included on a government's
balance sheet and where they are reported
there, and (2) whether an operating statement
presents information on the flow of financial
resources (revenues and expenditures) or
information on the flow of economic resources
(revenues and expenses). (Source: GAAFR)
M-5
MODIFIED ACCRUAL BASIS. The accrual
basis of accounting adapted to the governmental
fund-type measurement focus. Under it,
revenues and other financial resource
increments (e.g., bond issue proceeds) are
recognized when they become susceptible to
accrual, which is when they become both
"measurable" and "available to finance
expenditures of the current period." "Available"
means collectible in the current period or soon
enough thereafter to be used to pay liabilities of
the current period. Expenditures are recognized
when the fund liability is incurred except for (1)
inventories of materials and supplies that may
be considered expenditures either when
purchased or when used, and (2) prepaid
insurance and similar items that may be
considered expenditures either when paid for or
when consumed. All governmental funds,
expendable trust funds and agency funds are
accounted for using the modified accrual basis
of accounting. (Source: GAAFR)
OBJECT. A term used to denote the type of
expenditure incurred. The City's operating
budget includes three major objects of
expenditure: (1) personnel services, (2)
services and supplies and (3) capital outlay.

OPERATING BUDGET. The annual budget for
on-going program costs, including salaries and
benefits, service and supplies, and capital outlay
expenditures.

PROGRAM. Group activities, operations or
organizational units directed to attaining specific
purposes or objectives. (Source: GAAFR)
REVENUES. (1) Increases in the net current
assets of a governmental fund type from other
than expenditure refunds and residual equity
transfers. Also, general long-term debt
proceeds and operating transfers from another
fund are classified as "other financing sources"
rather than as revenues. (2) Increases in the
net total assets of a proprietary fund type from
other than expense refunds, capital contributions
and residual equity transfers. Also, operating
transfers from another fund are classified
separately from revenues. (Source: GAAFR)
SPECIAL REVENUE FUND. A fund used to
account for resources which are legally
restricted for specified purposes.

TAXES. Compulsory charges levied by a
government to finance services performed for
the common benefit. This term does not include
specific charges made against particular
persons or property for current or permanent
benefits, such as special assessments. Neither
does the term include charges for services
rendered only to those paying such charges
(e.g., sewer service charges). (Source:

GAAFR)
TRUST FUNDS. Funds used to account for
assets held by a government in a trustee
capacity for individuals, private organizations,
other governments and/or other funds. (Source:

GAAFR). The City uses trust funds to earmark
resources for specific purposes including
funding vehicle depreciation costs and
maintaining the City's infrastructure.

M-6

ACRONYMS
ADA
AED
ALS
APA
AQMD
ASA
ASCAP
ASCE
ASES
ASP
BMI
BOSS
CAC

CAD/RMS
CALBO
CALED

CALNENA
Cal OES

CALPELRA
CAPE
CASQA

CAUTION
CCAI
CCUG
CDBG
CESA
CESSWI
CEQA
CEU
CFCA
CFD
CFED
CICCS
CIP
CLEARS
CLETS
CMS4S
CMTA
CNG
CNOA
The following acronyms are presented to assist in understanding the information contained in this budget:

American Society on Aging
California Association of Property and Evidence
California Narcotic Officers' Association
Back Office Systems Software
California Office of Emergency Services
Community Action Committee
California Stormwater Quality Association
Certified Erosion, Sediment, and Storm Water Inspector
Certified Municipal Separate Storm Sewer System Specialist California Conference of Arson Investigators
California Environmental Quality Act
California Law Enforcement Association of Records Supervisors California Law Enforcement Telecommunication System
California Emergency Services Association
Continuing Education Units
Compressed Natural Gas
California Municipal Treasurers' Association
American Society of Civil Engineers
Advanced Life Support
American Planning Association
Air Quality Management District
Americans with Disabilities Act
Automatic External Defibrillator
Community Development Block Grant
Citizens Against Unwanted Trash in our Neighborhoods
Community Facilities District
After School Education and Safety
American Society of Composers, Authors and Publishers
California Building Officials
California Association for Local Economic Development
Broadcast Music, Inc.

California Law Enforcement Telecommunication System Users Group California Public Employers Labor Relations Association California Fire Chiefs Association
Computer Aided Dispatch/Records Management System
After-School Program
California Chapter of the National Emergency Number Association California Fire Education and Disaster
California Incident Command Certification System
Capital Improvement Plan
M-7

ACRONYMS
COBRA

CONFIRE
COP
CPCA
CPOA
CPR
CPRS
CPT
CRRA
CSMFO
CUPA
CWEA
DAAS
DOJ
DOT
EAP
EDU
EMS
EMT
EOC
EPA
ESRI
EVOC
FEMA
FLSA
FMLA
FTO
GAAFR
GAAP
GASB 34
GASB 45
GASB 68
GFOA
GIS
HIPAA
HPMS
IAAI
IAPE
ICEMA
ICSC
IDDE
IEUA
IFSTA
International Association of Property and Evidence
Government Finance Officers Association
Governmental Accounting, Auditing, and Financial Reporting Generally Accepted Accounting Principles
Department of Justice
Inland Empire Utility Agency
Community Oriented Policing
Governmental Accounting Standards Board Statement No. 34 Governmental Accounting Standards Board Statement No. 68 Governmental Accounting Standards Board Statement No. 45 California Resource Recovery Association
Consolidated Omnibus Budget Reconciliation Act
Fair Labor Standards Act
Health Insurance Portability and Accountability Act
Continuing Professional Training
Department of Aging and Adult Services
Emergency Medical Services
Equivalent Dwelling Unit
Department of Transportation
California Water Environment Association
Certified Unified Program Agency
Inland Counties Emergency Medical Agency
International Association of Arson Investigators
California Society of Municipal Finance Officers
International Council for Shopping Centers
Illicit Discharge Detection Elimination
International Fire Service Training Association
California Police Chiefs Association
Consolidated Fire Agencies of the East Valley
California Parks and Recreation Society
California Peace Officers Association
Environmental Systems Research Institute
Family and Medical Leave Act
Employee Assistance Services
Highway Performance Monitoring System
Geographic Information Systems
Emergency Vehicle Operations Course
Environmental Protection Agency
Emergency Medical Technician
Field Training Officer
Emergency Operations Center
Federal Emergency Management Agency
Cardiopulmonary Resuscitation
M-8

ACRONYMS
IRNET
IVHS
JPA
LAFCO
LAN
LCC
LED
LPR
MAIT
MAP
MDC
MFRC
NGOs
MHC
MS4
MSA
MOU
MPLC
MVWD
NASSCO
NFPA
NIMS
NNA
NPDES
OACC
OES
OMSD
OPEB
OSHA
P3S
PAPA
PARMA
PEG
PEPRA
PERS
PIT
POST
PSAP
QA/AI
QISP
SAMS
SBCTA
SCAP
Senior Assistance Management System
League of California Cities
Montclair After School Program
National Notary Association
Inland Regional Narcotics Enforcement Team
Multidisciplinary Accident Investigation Teams
Nongovernmental Organizations
Joint Powers Authority
Mobile Data Computer
Light Emitting Diode
Public Educational and Governmental Access Channels
Inland Valley Humane Society
San Bernardino County Transportation Authority
Qualified Industrial Storm Water Practioner
Maintenance Superintendents Association
Pretreatment Pollution Prevention Stormwater
Public Employee Pension Reform Act of 2013
Local Area Network
National Fire Protection Association
Memorandum of Understanding
Other Post-Employment Benefits
National Association of Sewer Service Companies
License Plate Recognition
Monte Vista Water District
National Incident Management System
Operational Area Coordinating Council
Ontario-Montclair School District
Motion Picture Licensing Corporation
Public Agency Risk Managers Association
National Pollutant Discharge Elimination System
Southern California Association of Publicly (SCAP) Owned Treatment Works Quality Assurance/Quality Improvement
Montclair Family Resource Center
Montclair Housing Corporation
Municipal Separate Storm Sewer Systems
Local Agency Formation Commission
Pursuit Intervention Technique
Primary Safety Answering Point
Police Officer Standards and Training
Public Employees Retirement System
Pesticide Applicators Professional Association
Occupational Safety and Health Act
Office of Emergency Services
M-9

ACRONYMS
SCAQMD
SCBA
SCMAF
SEMS
SESAC
SRDA
SSMP
SSOWDR
SWAT
SWCRB
TBA
TMDL
TSS
US&R
USA
WAN
WCSG
WDR
WQMP
Special Weapons and Tactics
To Be Announced
State Water Resource Control Board
Southern California Municipal Athletic Federation
Successor Agency to the City of Montclair Redevelopment Agency Society of European Stage Authors and Composers
South Coast Air Quality Management District
Self-contained Breathing Apparatus
Sanitary Sewer Overflow Waste Discharge Requirements
Standard Emergency Management System
Water Quality Management Plans
Total Maximum Daily Load
Total Suspended Solids
Urban Search and Rescue
Underground Service Alert
West Covina Service Group
Waste Discharge Requirements
Wide Area Network
Sewer System Management Plan
M-10