FY-2023-24-Preliminary-Budget — Montclair City Council, June 22, 2023 (part 1 of 2)

CITY OF MONTCLAIR

PRELIMINARY BUDGET
FISCAL YEAR 2023-24

PRELIMINARY BUDGET
Fiscal Year 2023-24
City of Montclair

CITY OF MONTCLAIR
FY 2023-24 PRELIMINARY BUDGET

TABLE OF CONTENTS
City Manager's Message .............................................................................................................................. i Budget Summaries
Combined Sources & Uses Statement .......................................................................................... 1 Fund Descriptions .......................................................................................................................... 3 Actual and Estimated Revenues ..................................................................................................10 Notes to Actual and Estimated Revenues ...................................................................................24 Comparative Operating Appropriations Budgets .........................................................................32 Operating Appropriations Budget by Fund ..................................................................................34 Budget Allocations by Department...............................................................................................36 Operating Appropriations Budget by Object Class ......................................................................39 Article 13-B Disclosures ...............................................................................................................41 Departmental Operating Budgets
City Council ................................................................................................................................ A-1 City Manager .............................................................................................................................. B-1 Administrative Services .............................................................................................................. C-1 Human Services ......................................................................................................................... D-1 Police ......................................................................................................................................... E-1 Fire ............................................................................................................................................. F-1 Public Works ............................................................................................................................. G-1 Community Development ........................................................................................................... H-1 Economic Development .............................................................................................................. I-1 City Attorney ............................................................................................................................... J-1 Citywide ...................................................................................................................................... K-1 CFD Operations ......................................................................................................................... L-1 Supplemental Information
Equipment Replacement Fund Analysis Funding Requirement ............................................... M-1 Glossary of Terms ..................................................................................................................... M-4 Acronyms .................................................................................................................................. M-7

CITY OF MONTCLAIR
5111 Benito Street, P.O. Box 2308, Montclair, CA 91763 (909) 626–8571 FAX (909) 621–1584 Mayor Javier John Dutrey • Mayor Pro Tem Tenice Johnson • Council Members: Bill Ruh, Corysa Martinez, Benjamin Lopez • City Manager Edward C. Starr June 7, 2023
Subject: CITY MANAGER'S FISCAL YEAR 2023–24 BUDGET MESSAGE To: Honorable Mayor and City Council
Presented for your consideration: CITY OF MONTCLAIR
FISCAL YEAR 2023–24 BUDGET AND CITY MANAGER’S BUDGET

MESSAGE
I. INTRODUCTION
Fiscal Year 2023–24 Appropriations/Transfers:
➢ Appropriations Budget.

Table 1, below, details the proposed Appropriations Budget for All Funds and the General Operating Fund:

Table 1
Appropriations Budget: All Funds and General Operating Fund Current and Prior Year
Current Year Prior Year Change
Appropriations:

All Funds $ 57,776,276 $ 52,700,072 $ 5,076,204
General Operating Fund $ 35,641,007 $ 32,591,823 $ 3,049,184 Table 1, above, demonstrates that for Fiscal Year 2023–24, the proposed General Operating Fund Budget projects robust growth, driven largely with revenue generated by Measure L, Montclair's transactions and use tax ballot measure approved by voters in November 2020.
➢ Factors Influencing Appropriations Budget.

COVID–19 Pandemic.

The City’s economic growth is also attributed to ongoing improvements in local, regional, state and national economic activity as these sectors continue their emergence from the economic fallout related to the COVID–19 (novel coronavirus) City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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pandemic—a global pandemic caused by the SARS–CoV–2 virus, first identified in an outbreak in the Chinese City of Wuhan in December 2019.

Within two months after the virus was first detected in China it spread worldwide, causing the World Health Organization (WHO) to declare a public health emergency of international concern on January 30, 2020. WHO elevated the public health emergency to a worldwide pandemic on March 11, 2020. Following this latter declaration by WHO, the U.S. government and most state, county and municipal governments each issued public health emergencies that temporarily closed or slowed down many sectors of the U.S. economy.

As of June 5, 2023, worldwide the virus infected more than 767 million people, resulting in more than 6.940 million deaths. In the United States, an estimated 103.5 million people contracted the virus, and nearly 1.128 million died. The coronavirus pandemic is considered to be one of the deadliest in world history.

During the course of the pandemic, California experienced at least three major spikes in the virus, producing significant harm to the state in terms of lives lost, the number of reported cases, and economic decline:
• California COVID Data. As of June 5, 2023, California recorded more than

12.276 million COVID–19 cases and 104,958 deaths. California is among the top 12 states in administering the COVID–19 vaccination— approximately 75% of all Californians have been fully vaccinated, including 93% of residents 65 and up; and an estimated 42% of Californians received at least one booster shot, including 73% of residents 65 and up.

Of the four largest states, California, Texas, Florida and New York, statistically California, with a population of 39,512,223, had the best outcome record with 310,689 cases per million of population and 2,606 deaths per million of population. In contrast, Florida, with a population of 21,477,737, had the worst outcome record with 353,292 cases per million of population and 4,121 deaths per million of population.

As of May 11, 2023, the COVID–19 California Dashboard is no longer reporting aggregate cases; however, the California Department of Public Health (CDPH) will continue to report sustainable and meaningful data that allow for timely monitoring of COVID–19 in the state.
• COVID–19 Public Health Emergency Terminated. On February 28, 2023, California Governor Gavin Newsom issued a proclamation terminating the State’s COVID–19 public health emergency. The state’s SMARTER Plan will maintain California’s operational preparedness to address the next phase of the COVID–19 pandemic, and will continue to guide the state’s work to support communities across California. Additionally, California public health officials state that COVID–19 vaccines, testing, and treatment will continue to be available at sites within local communities across the state.

On April 10, 2023, the U.S. national emergency response to the COVID–19 pandemic ended after President Joseph Biden signed a Congressional resolution to bring it to a close after approximately three years. The national emergency allowed the U.S. government to take sweeping steps City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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to respond to the virus and support the country's economic, health and welfare systems.

A major national tool to combat and overcome the novel coronavirus was Operation Warp Speed (OWS), launched by the administration of former President Donald Trump. OWS was a public–private partnership launched in May 2020 to facilitate and accelerate the development, manufacturing and distribution of COVID–19 vaccines, therapeutics, and diagnostics.

Primary focus was directed at the mass production of multiple vaccines, and allowing for faster distribution if clinical trials confirmed vaccine efficacy. Effective vaccines produced by Pfizer and Moderna were given emergency use authorization by the Food and Drug Administration (FDA) in early December 2020, with the first COVID–19 vaccines administered to health care workers on December 14, 2020.

While COVID–19, like the annual flu, will remain a public health concern for the indefinite future, its prevalence as a major public health threat has receded. COVID–19 will, however, continue to influence some aspects of the nation’s economy, at least through 2024, as various economic sectors continue to cope with a rebuilding effort that restores manufacturing capability, reduces supply chain shortages, copes with employee retention, and controls inflation–related adjustments in goods, services and commodities.
➢ Proposed General Operating Fund Transfers.

Table 2, below, identifies Proposed General Operating Fund Transfers:

Table 2
Proposed General Operating Fund Transfers
Transfer
To From Purpose Amount
General Operating Fund Program Costs $ 100,000
Gold Line Betterment Reserve Fund General Operating Fund Establish Fund $ 1,250,000 Street Maint Reserve Fund General Operating Fund Establish Fund $ 1,250,000 Homelessness Advocacy/
Housing/Outreach Assistance
Reserve Fund General Operating Fund Establish Fund $ 500,000 Economic Development Assests
Fund General Operating Fund Provide Funding $ 785,229
Total Transfers $ 3,885,229
Traffic Safety Fund
As indicated in Table 2, above, the Fiscal Year 2023–24 Budget proposes the following annual transfer into the General Fund Operating Fund for program– related costs, as well as transfers out of the General Operating Fund to three newly established Special Reserve Funds and to the Economic Development Assets Fund for operational purposes—approval of the Fiscal Year 2023–24 Proposed Budget secures, for transfer and use, the funds as provided for in Table 2:

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• Traffic Safety Fund. $100,000 from the Traffic Safety Fund to the General Operating Fund. This annual transfer reimburses the General Operating Fund for program–related costs.
• Gold Line Betterment Reserve Fund. $1,250,000 to a Gold Line Betterment Reserve Fund to achieve City Council directed infrastructure betterments to the Gold Line light rail corridor at Monte Vista Avenue and/or the Montclair Transcenter. The City Council will be requested to allocate additional funds to the Gold Line Betterment Reserve Fund in additional years so that adequate funding will be available when construction of the Gold Line from Pomona to Montclair commences.

Betterments may include, but are not limited to, the following:
o Pedestrian bridge crossing from the west to east side of Monte Vista Avenue. City staff is working with the Gold Line Construction Authority to obtain Public Utility Commission (PUC) approval and construction requirements and costs.
o “Welcome to Montclair” signage and City logo affixed to deck support girders on the north side of the proposed Gold Line light rail bridge/pedestrian bridge and the south side of the existing Metrolink bridge.
o Montclair Transcenter facility improvements—see following discussion.

In addition to the Gold Line Betterment Reserve Fund, and in support of Montclair Transcenter facility improvements, City staff has applied, through the offices of Senators Diane Feinstein and Alex Padilla and Congresswoman Norma Torres, for $5.6 million in Community Project Funds for the Montclair Transcenter Facilities Enhancement Project.

Montclair has had good fortune in securing funds through the Community Project Funds program: In 2002, Montclair’s Congressional representatives obtained for Montclair $2 million in Community Project Funds for improvements at Saratoga Park—L.D. King, Inc./Surveyors and Engineers is currently working on design plans for Saratoga Park improvements.

The Montclair Transcenter Facilities Enhancement Project, if approved by Congress, would include a number of enhancements to existing Transcenter facilities that would complement the City’s Gold Line Betterment program. Improvements may include new Transcenter furniture, shade structures, perimeter fencing, landscaping, bike storage facility, EV–charging stations, solar power shade structures, and a kiosk that would accommodate security personnel, ticket sales and vendor space for refreshments.

City Staff recommends the City Council consider and approve the proposed allocation of $1.25 million for Fiscal Year 2023–24 to the newly established Gold Line Betterment Reserve Fund as an appropriate use of General Fund Revenue.

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For additional information on planned development of the Montclair Transcenter, refer to “Montclair Transcenter–related projects: Montclair Transcenter ─ Property Acquisition.” on pages liii and liv of this Budget Message.
• Street Maintenance Reserve Fund. $1,250,000 to a Street Maintenance Reserve Fund to provide for preventive maintenance of street assets before replacement or major rehabilitation becomes necessary. The City Council will be requested to allocate annual funds to the Street Maintenance Reserve Fund to provide for ongoing preventive maintenance of street assets.

Following City Council approval of the 2014 and 2021 series of lease revenue bonds, Montclair committed to a track of spending an estimated $60+ million in combined Lease Revenue Bonds and Redevelopment Agency Tax Revenue Bonds for street rehabilitation projects. A Street Maintenance Program will provide for the long–term protection of these ongoing investments.

Other available funds for local road and highway projects include State Gas Tax allocations, including funds from Senate Bill 1:
o SB 1 Funds. Senate Bill 1 (SB 1), authorized as a voter approved initiative known as the Road Repair and Accountability Act of 2017— is the largest transportation investment in California history. SB 1 also represented the first per–gallon increase in the state excise tax on gasoline since 1994, and provides for inflationary adjustment on the fuel tax in future years.

Upon full implementation, SB 1 is projected to generate over $5 billion annually. Funds are deposited in the Road Maintenance and Repair Account (RMRA), with approximately $1.5 billion annually dedicated, by formula, to local governments for use outside of normal maintenance of effort requirements. For Fiscal Year 2023– 24, Montclair is projected to receive approximately $943,000 from the RMRA account.

SB 1 funds submitted to local governments can be used to address local street and road maintenance and rehabilitation, transit operations and capital, local partnership programs, active transportation programs, local planning grants and critical transportation–related safety projects. Montclair receives an annual allocation of SB 1 funds, assigned with other Gas Tax revenues. Gas Tax and SB 1 funds are restricted for qualifying projects and, if available for use, will be applied to projects that could otherwise be funded through the Street Maintenance Reserve Fund.

SB 1 funds are also used to support transportation–related grant programs through the State’s Transportation Improvement Program (TIP); e.g., Montclair has in reserve $15 million in TIP funds for construction of the Central Avenue Bridge at the Union Pacific Railroad Tracks.

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The City’s expansive Bond program for street rehabilitation includes the following recent and planned improvements:
▪ Repaving of nearly every street in the City.
▪ Reconstruction of many of the City’s alleyways, including alleyways reconstructed with Community Development Block Grants (CDBG).
▪ Rehabilitation of medians, including:
✓ Central Avenue, north of the Interstate–10 Freeway to the City’s north border with Upland, including new
signalization and redesign of street sections;
✓ Mills Avenue, between Holt Boulevard and Arrow
Highway;
✓ Benson Avenue, north of the Interstate–10 Freeway;
✓ Monte Vista Avenue, at Palo Verde Street and north of the Interstate–10 Freeway;
✓ Holt Boulevard median landscape improvements;
✓ Mission Boulevard median landscape improvements;
✓ Palo Verde Street median landscape improvements;
and
✓ San Jose Street (immediately west of Monte Vista
Avenue) median landscape improvements.
▪ Bicycle lanes on thoroughfares throughout the City,
including:
✓ Orchard Street, from Benson Avenue to Mills Avenue;
✓ Benson Avenue, from Holt Boulevard to Arrow
Highway—Montclair and Ontario are in discussions to
evaluate conversion of Benson Avenue to one lane,
either direction, with north and south bicycle lanes;
✓ San Bernardino Street, from Mills Avenue to Central
Avenue;
✓ Mills Avenue, from Holt Boulevard to San Jose Street; and
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✓ Streets throughout the North Montclair Downtown and
Montclair Place Specific Plan areas.
▪ Complete Streets Program Throughout the North Montclair Downtown and Montclair Place Specific Plan Areas. The
complete streets program takes into consideration a holistic approach to planning, designing and constructing or
rehabilitating streets to enable safe access for all users, including pedestrians, bicyclists, motorists and transit riders of all ages and abilities.

A complete street may include sidewalks, bike lanes (or wide paved shoulders), special bus lanes, comfortable and
accessible public transportation stops, frequent and safe crosswalks, medians, accessible pedestrian signals, curb extensions, narrower travel lanes, roundabouts, green/open spaces, landscaping and other design and traffic calming features.

Why a complete streets program? Statistics bear out that nationally, and locally, the U.S. is in the midst of a historic and alarming increase in the numbers of pedestrians struck and killed while walking—an increase in pedestrian traffic fatalities that has been on a steady rise since 2009, as announced by the Governors Highway Safety Administration (GHSA).

In 2009, 4,109 pedestrians lost their lives in vehicle–related accidents. In the interceding years between 2009 and 2022, the number of pedestrian deaths climbed annually, reaching 7,485 deaths in 2021. During the first half of 2022,
pedestrian deaths appeared to be on track to exceed the 2021 total by 5 percent—the Governor’s Highway Safety
Association states that 3,434 pedestrians were killed from January to June 2022.

The three largest states, California, Texas and Florida experienced nearly 40 percent of the 2022 six–month
national total, with California reporting 504 pedestrian deaths, Florida reporting 443 deaths, and Texas reporting 368 deaths. Florida tops the list as the deadliest state for pedestrians in terms of deaths per 100,000 of population, at a rate that is more than 1.8 times that of California. The GHSA opines that the only way to reverse the trend is to “do more of everything that works—more and better designed
infrastructure to keep people walking safe….”
In March 2022, the National Highway Traffic Safety
Administration (NHTSA) released its Overview of Motor
Vehicle Crashes in 2020 (dot.gov). In the report, the NHTSA focused on three major behavioral factors related to crashes and determined that speeding, alcohol–impaired driving and seat belt non–use were the leading causes of accidents. Of City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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these three behavioral factors, and as it relates to vehicle– pedestrian accidents, vehicle speed is a primary factor in pedestrian–related fatalities; speed is also the best predictor as to whether or not vehicle–pedestrian accidents will result in injury or death, as indicated in Chart 1, below.

Chart 1
Speed as a Determining Factor in Pedestrian Injuries or Deaths One of the best ways to reduce speeds and speeding is
through a different approach to street design that prioritizes safety above all else, but especially over vehicle speed.

Montclair’s pursuit of complete street designs in North Montclair—a planned, pedestrian–heavy–environment—is
central to the City’s prioritization of traffic safety.

Montclair’s Complete Streets Program, or elements
thereof, will focus on the redesign of the following
streets, or segments thereof:
✓ Central Avenue, from the north side of the Interstate– 10 Freeway to Montclair’s northern border;
✓ Arrow Highway, between Mills Avenue and Central
Avenue;
✓ Fremont Avenue, between the Montclair Transcenter
and Moreno Street;
✓ Moreno Street, between Monte Vista Avenue and
Central Avenue;
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✓ Monte Vista Avenue, from the north side of the
Interstate–10 Freeway to the Pacific Electric Trail;
✓ Richton Street, between Monte Vista Avenue and
Central Avenue;
✓ Huntington Drive, to be constructed by Trammel Crow
Residential as part of the Vulcan property site
development, roughly between Claremont Boulevard
and Monte Vista Avenue; and
✓ Streets within the Montclair Place District.

Based on the above, ongoing monetary investments to
rehabilitate and re–imagine Montclair’s streets, including through a Complete Streets Program, it is recommended that the City Council consider initiating the process of setting aside funds to develop a street maintenance program
directed towards preventive maintenance and corrective
maintenance activities, as follows:
✓ Preventive Maintenance represents services completed
before street failures occur. Related tasks can be
directed at preventing failure, minimizing the
consequences of failure, or assessing the risk of
failure occurring. This defined strategy may involve
condition/predictive assessment of street assets;
followed by treatments or repairs to, or restoration of, street assets while they remain in serviceable
condition, and at regular intervals before replacement
or major rehabilitation becomes necessary.
✓ The larger objective of a Preventive Maintenance
program is to reduce the need for Corrective
Maintenance, which represents services completed
after a failure has occurred, either as Deferred
Corrective Maintenance or as emergency maintenance.

Deferred Corrective Maintenance is based on the
assumption that preventing failure is either not
economical, not possible, or unavoidable through
preventive maintenance. Emergency corrective
maintenance represents unanticipated corrective
maintenance that may not be avoidable, but the
occurrence of which should be minimized through an
active preventive maintenance program.

Staff recommends the City Council consider and recognize that the proposed allocation of $1.25 million for Fiscal Year 2023–24 to a Street Maintenance Reserve Fund is an appropriate use of General Fund Revenue.

Furthermore, the Public Works Department shall be directed to develop a City of Montclair Street Maintenance Program that will provide for City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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preventive maintenance solutions in support of the City Council’s historic investment in City streets.
• Homelessness Advocacy/Housing/Outreach Assistance Reserve Fund. $500,000 to a Homelessness Advocacy/Housing/Outreach Assistance Reserve Fund to provide funding for homelessness advocacy/ housing/outreach assistance. Funds would be administered by the Economic Development Agency, in cooperation with the Community Development Department/Code Enforcement Special Operations Unit.

For decades, California has had one of the country’s largest populations of unhoused people. In recent years, however, the challenges related to homelessness have increased. Homeless counts in California rose by 42 percent between 2014 and 2020, while the rest of the country experienced an overall 9 percent increase—the effects of the pandemic years on California’s homeless population have yet to be fully tabulated. On any given night, California has more than 160,000 homeless persons.

Chart 2, below, shows, from 2007 to 2020, the comparative rise versus decline and/or flattening out in homeless persons in the seven U.S. states with significant homeless populations. California’s homeless population appears to be on a significant rise since 2016, followed with a less dramatic rise in New York from 2011 to 2015, followed by a flattening out starting in 2015. Other states grouped in the survey show (i) a decline and flattening out for Florida; (ii) a decline followed by slight rise for Texas; and (iii) generally level conditions over the same 13–year period for Washington, Massachusetts and Oregon.

Chart 2
State Homelessness Point–in–Time Counts
Comparative Analysis—2007 to 2020
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An estimated 70 percent of California’s homeless live outside a shelter system; i.e., they sleep in tents, public open spaces, or vehicles. By contrast, in New York only 5 percent of the homeless population are unsheltered. Opinions diverge on how to reduce California’s unsheltered homeless population, with disputes centering around whether to focus on building permanent housing versus shelters and interim housing. o California’s Commitment to Addressing Homelessness. California’s homeless population has, thus far, been immune to the billions of dollars spent on trying to combat California’s chronic
homelessness. Between 2018 and 2020, California spent $13 billion on homelessness across nine state agencies, and through 41 different programs; and, in 2021, Governor Gavin Newsom signed a $12 billion funding package of bills to tackle the homelessness crisis.

In 2022, Governor Newsom authorized an additional $7.2 billion over three years to 20 major housing and homelessness programs.

Most of the funding—$5.4 billion—is primarily for housing–related proposals, while $1.9 billion is allocated primarily towards homelessness–related programs.

In March 2023, Governor Newsom announced the release of $1 billion in Homeless Housing, Assistance and Prevention (HHAP) funding to support communities across the state stepping up their work to reduce homelessness. The Governor paused this funding in 2022, demanding that local governments pursue greater target commitments to achieve a reduction in homelessness statewide by 2025.

Governor Newsom has also announced the state’s largest
mobilization of small homes (1,200) to serve people experiencing homelessness, with delivery scheduled to the cities of Los Angeles, San Jose and Sacramento, and San Diego County. The homes are provided free of charge and are occupant ready. Locations for placement of small homes is the responsibility of the local jurisdictions. Participating local governments will own the units, recruit tenants, provide all necessary wraparound services, and be responsible for securing any other, required funding.
o Housing Crisis. California is also tackling homelessness by addressing the need to create more housing in the state. California has one of the most expensive and fastest–growing housing markets in the nation. Between 2000 and 2021, home values more than tripled in most California metro areas. In June 2020, the median price of an existing single–family home shot up from $626,170 to a peak of $900,170 in May 2022, according to data compiled by the California Association of Realtors. That’s an increase of 44% in less than two years. Since then, high interest rates have brought California’s housing inflation back down—the median price in March 2023 was $791,490, still more than twice the national median of $375,700.

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High housing costs and a low stock of affordable housing combine to create a precarious situation, especially for lower–income families and individuals who are at high risk of becoming homeless.

High housing costs are rooted in both demand– and supply–side factors. On the demand side, California boasts robust jobs and household income growth. Between 1990 and 2017, high–paying industries in the state embraced the most vigorous job growth in the nation, including in the growth industries of information technology (up 127 percent), education and health services (up 107 percent), and professional and business services (up 84 percent). In 2021, California accounted for 44 percent of the nation’s new jobs that year, and the trend continues to this day.

California’s economic prowess has greatly increased the demand for housing; however, the supply of available housing units has fallen short of the state’s growing requirement, and has also fallen below the national average for new housing starts since 1991.

According to state officials, one key factor exacerbating the housing supply shortage is the tendency for local governments to restrict development to single–family zoning, coupled with local opposition to new housing, whether it be against affordable or market–rate housing. The California Legislative Analyst’s Office reports that each additional growth control policy a community adds is associated with a 3 to 5 percent increase in home prices.

Other factors related to high housing costs include costs associated with zoning changes, uncertainties in housing development related to lengthy entitlement processes, permit application fees, site plan reviews, design reviews, and environmental impact reviews (EIR) required by the California Environmental Quality Act (CEQA).

For projects that require an EIR under CEQA, the timelines for approvals vary from city to city and can range from 12 months to as long as 77 months. In recent years, CEQA lawsuits have also been used to try to block infill housing. CEQA lawsuits can be filed anonymously, and by parties attempting to advance an economic rather than environmental agenda.

Legislative efforts have been made in recent years to accelerate housing production, subdivide lots, and relax certain zoning restrictions to allow for more home construction. Senate Bill 35 was signed into law in 2017, aiming to streamline the approval processes for multifamily housing development. Senate Bill 9 was ratified four years later, allowing many homeowners to build additional dwelling units (ADUs) on their property or subdivide their land into two lots. The construction of ADUs could help create more than 700,000 new homes across the state that would otherwise not be market feasible; however, certain requirements such as owner– occupancy may limit the potential for ADU development.

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o Mental Illnesses and Addictions. The lack of available housing is only one of several contributing causes to homelessness. Another major challenge affecting homelessness relates to the interactions between mental illness and drug addictions—both common to persons who are homeless.

Drug addiction and mental illness are consistent risk factors for homelessness. In 2020, an estimated 25 percent of all homeless adults in Los Angeles County were considered to have severe mental illnesses such as a psychotic disorder and schizophrenia, while 27 percent had a long–term substance use disorder. Moreover, a higher percentage of the chronically homeless have a drug addiction, a severe mental illness, or both. A similar case can be made of homeless populations in neighboring California counties.

Additional studies establish the connection between substance use, mental illness and homelessness. In 2019, the Los Angeles Homeless Services Authority released a report showing 25 percent of the unsheltered homeless had a severe mental illness and 14 percent had a substance use disorder. Using the same survey data, the Los Angeles Times showed a much higher prevalence level:
about 51 percent with mental illness and 46 percent with substance use disorder. The critical difference between the two reports is in their definition of mental health and drug addiction. The state government's estimates are lower because they only count people with a permanent or long–term severe condition. In any event, the prevalence for both mental illness and substance addiction is particularly high (75 percent) among the chronically homeless.

The nationwide deinstitutionalization of mental health patients also remains as a critical contributor to homelessness—in 1955 the number of mentally ill patients in public psychiatric hospitals was 558,239, and by 2016 the number had declined to 37,209.

Governor Newsom’s recent Cares Court Initiative may see a reversal of this decline in California, with the Care Court empowered to mandate mental health care for patients with severe mental health illnesses.

Montclair Special Operations Code Enforcement Unit will work with San Bernardino County officials to facilitate the placement of eligible individuals within the jurisdiction of the Cares Court. However, City staff’s primary effort will be the continued pursuit of funding for the development of affordable housing and seeking state, county and private funds for the development of homeless housing/assistance programs. This effort will include a focus on securing state, county and/or federal funds for renovation of an existing facility (for example, a motel) for conversion to a shelter/navigation center that would offer temporary housing coupled with medical, mental, substance abuse and permanent housing search assistance.

Based on the above discussion, staff recommends the City Council consider and recognize that the proposed allocation of $500,000 for Fiscal Year 2023–24 to a Homelessness Advocacy/Housing/Outreach Assistance City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Special Reserve Fund is an appropriate use of General Fund Revenue.

Additionally, City staff will continue to purse grants and apply for federal, state and private funding for development of housing development and assistance programs for members of Montclair’s homeless population. • Economic Development Agency and the Economic Development Assets Fund. $785,229 to the Economic Development Assets Fund (EDAF) to provide funding within the Economic Development Agency (EDA) for real property acquisition in the community to assist with, and encourage affordable housing development and economic development activity and to facilitate development of housing targeting members of Montclair’s Homeless population.

When establishing the EDAF at the beginning of Fiscal Year 2022–23, the City Council transferred $4.98 million from the former Economic Development Fund to the EDAF, plus an additional $1.5 million for affordable housing acquisition. In addition, in 2021, the City received approximately $3.4 million from Augusta Homes—assets also allocated to the EDAF for acquisition of affordable housing.

Together, assets of the EDAF, including the proposed $500,000 allocation to the Homelessness Advocacy/Housing/Outreach Assistance Special Reserve Fund, can be used to facilitate not only the acquisition of affordable housing and economic development, but also for development of housing targeting members of Montclair’s Homeless population. o Real Property Acquisition. During Fiscal Year 2022–23, the EDA acquired the following properties, which have been re–assigned to the Montclair Housing Corporation for administration as affordable housing units:
▪ 5072 Moreno Street – Purchase Price, $440,000;
▪ 9814 Monte Vista Avenue – Purchase Price, $617,500
▪ 9875 Monte Vista Avenue – Purchase Price, $615,000
▪ 9878 Monte Vista Avenue – Purchase Price, $614,500
▪ 10053 Central Avenue – Purchase Price, $655,000
During Fiscal Year 2022–23, the EDA acquired the following property held by the EDA for future development, potentially in relation to an affordable housing project, or in exchange for an alternative site that could be used for an affordable housing project:
▪ Richton Street vacant lot (north of the Hasco Outlet at 8710 Central Avenue – Purchase Price $1.553 million
During Fiscal Year 2022–23, the EDA acquired the following property, held by the EDA for assemblage with other adjoining properties for future commercial development:

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▪ 9617 Central Avenue – Purchase Price $649,000
The EDA is currently in negotiations to acquire three additional properties on Central Avenue, including two properties for assemblage with other, adjoining properties for future commercial development.

The EDA is also critical to the development of funds designed to achieve development of affordable housing. To that end, the EDA is currently in the process of redrafting the City’s Inclusionary Housing Ordinance.
o Inclusionary Housing Ordinance. The EDA has oversight responsibility for the City's Inclusionary Housing Ordinance (IHO). A successor IHO is currently under development—the revised ordinance will mandate inclusion of affordable housing units within each project covered under provisions of the IHO, the transfer of real property to the EDA for affordable housing development or, alternatively an in IHO revised in lieu fee paid to the EDA and tied to a project’s unit count/square footage—in lieu fees would be used for development of affordable housing.

Excluding housing–related real property (104 housing units) assigned to the Montclair Housing Corporation, real property purchased through the EDAF is held by the EDA for future development, either through public–private–partnerships (PPP), in partnership with non–profit agencies, or by sale to private entities for development purposes. Receipts from the sale of real property held by the EDA would be retained by the EDAF for additional real property acquisition, economic development activities, or for affordable housing projects sponsored by the EDA.
• Mobile Home Park Revenue Refunding Bonds. Montclair’s capacity to promote affordable housing was further enhanced by the April 2022 deposit with the Housing Authority of approximately $3.172 million in RDA residual receipt loans, including interest, related to the City’s settlement terms with Augusta Communities.

In the early 2000s, a series of RDA residual receipt loans were provided to Augusta Communities to acquire and maintain, for affordable housing purposes, mobile home parks in Montclair. In association with the provision of loans, and in order to ensure affordability covenants for a thirty year period, the City Council adopted a mobile home rent control ordinance to regulate rent increases at mobile home parks in Montclair, including properties managed by Augusta Communities—a 501(c)(3) mobile home park management company chartered by the City to maintain affordability covenants for three Montclair mobile home parks (Monterey Manor Mobile Home Estates, Hacienda Mobile Home Park, and Villa Montclair Mobile Home Park).

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In April 2022, Augusta Communities refunded their 2012 Issue of Mobile Home Park Revenue Refunding Bonds and, under terms of the refinancing package agreed to by Montclair, was required to (i) extend affordability covenants on the units at the three mobile home parks through 2052; and (ii) repay approximately $2.4 million in Montclair RDA residual receipt loans, plus interest, for a total of $3.172 million, to the Montclair Housing Authority.

Montclair’s achievements related to the refinancing of Augusta Communities 2012 Issue of Mobile Home Park Revenue Refunding Bonds served to (i) ensure availability of affordable housing at the three mobile home parks; and (ii) provide funding for the Housing Authority to pursue affordable housing development. The latter achievement has significant value to the Housing Authority because it follows elimination of community redevelopment agencies in 2012 and the requirement under Division 24, Part 1 of the Health and Safety Code, to set aside 20 percent of RDA property tax increment for affordable housing development. Statewide loss of the 20 percent set aside has created a funding void in California for development of affordable housing units.
• EDA’s Economic Role. With the lack of affordable housing continuing as a significant, statewide concern, Montclair’s EDA has evolved into a tool that will emphasize economic development and housing in equal parts. A primary objective of the EDA remains, however, the stimulation of economic activity in the community.

The EDA’s economic role requires a variety of interfaces including, but limited to, the acquisition of real property for development, representation of the City at economic development/commercial trade events, interaction with representatives from the business community, economic assistance to attract or maintain commercial interests, securing state federal funding and public–private partnerships, and promotion of legal opportunities for advancement of the Montclair community’s economic interests and development.

The EDA assumed the role of the former Montclair Redevelopment Agency (the "RDA") for the promotion of economic development activity in Montclair. As indicated in the discussion above under “Real Property Acquisition,” the EDA is tasked with assembling properties to assist with commercial development in the City. The EDA also explores and evaluates state and federal initiatives that may allow the City to promote economic activity. For example, the EDA will, where practicable facilitate the use of designated Opportunity Zones.
o Opportunity Zones. The Opportunity Zone program was created through the 2017 Tax Cuts and Jobs Act. Opportunity Zones are defined as economically distressed areas where new investments may, under certain conditions, be eligible for preferential federal tax treatment or preferential consideration for federal grants and programs.

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Opportunity Zones function as an economic development tool designed to spur economic development and job creation in distressed communities. The intent of establishing an Opportunity Zone program would be to generate economic development activity in targeted and distressed geographical areas of Montclair or its Sphere of Influence (SOI).

As demonstrated on the California Community Economic
Development Portal, significant areas of Montclair are Opportunity Zone designated. With the second highest amount of Opportunity Zones in the state, the Inland Empire is in a prime position to take advantage of Opportunity Zone benefits.

Each state nominated eligible census tracts, which were then certified by the Secretary of the U.S. Treasury as Opportunity Zones.

Once certified, investors can create a Qualified Opportunity Fund (QOF) for investment purposes. A QOF is required by the IRS to hold at least 90% of assets in the qualifying Opportunity Zone. At the start of the process, a taxpayer sells an asset and generates a capital gain, which is then invested into a QOF, which results in the following significant tax benefits:
▪ Once invested, capital gains on the original investment are deferred until the asset is disposed.
▪ If an investor holds their funds in the QOF for five years, their tax bill on realized gains will be reduced by 10%.
▪ If an investor holds their funds in the QOF for seven years, their tax bill on realized gains will be reduced by 15%. ▪ If an investor holds their funds in the QOF for 10 years, they are not required to pay any taxes on realized gains.

The EDA has approached San Bernardino County officials to inquire about the likelihood of promoting the formation of additional opportunity zones in Montclair's Sphere of Influence, post annexation of SOI areas into the City, as a means to attract economic development to the area. Success in this regard, however, would require an extension and expansion of the federal Opportunity Zone legislation, or a similar program directed toward promoting economic development.

Fiscal Year 2023–24 Estimated Revenue:
➢ Estimated Revenue, All Funds and General Operating Fund.

Table 3, below, depicts estimated revenues for All Funds and the General Operating Fund:

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Table 3
Estimated Revenue
All Funds and General Operating Fund
Current and Revised Prior Year
Current Year
Revised
Prior Year Change
Estimated Revenue:

All Funds $ 69,175,985 $ 73,613,172 $ (4,437,187)
General Operating Fund $ 39,369,327 $ 40,059,369 $ (690,042) ➢ H.R. 1319, the American Rescue Plan Act (ARPA) of 2021.

The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, authorized by the American Rescue Plan Act (ARPA) of 2021, delivered $350 billion to state, territorial, local and Tribal governments across the country to support their response to, and recovery from, the COVID–19 public health emergency. Over 30,000 recipient governments nationwide used the funds to address their unique needs and facilitate recovery by using the funds to (i) cope with the pandemic and support families and businesses struggling with public health and economic impacts; (ii) maintain vital public services, even amid declines in revenue resulting from the crisis; and (iii) build a strong, resilient, and equitable recovery by making investments that support long–term growth and opportunity.

SLRF provided substantial flexibility for each jurisdiction to meet local needs within the three separate eligible use categories. All counties and small and metropolitan cities in California—the latter two based on population estimates, with small cities categorized with populations less than 50,000, and metropolitan cities categorized with populations of 50,000 or higher—received approximately $14.7 billion directly from the DOT. Allocations were distributed in two payments, with 50 percent of the funds provided in May to August 2021, and the balance provided approximately 12 months later.

Montclair’s allocation, based on a population estimate of 40,083, was $9,588,706. In August 2021 Montclair received its first tranche ($4.794 million) of ARPA funding, with the second tranche ($4.794 million) received during the third quarter of 2022. As stated above, ARPA funds are restricted in use by the DOT and must be expended by December 2025. The first tranche of ARPA funds was used to restore the City's operational capacity as Montclair recovered from the pandemic of 2020–21; and the Fiscal Year 2022–23 Operational Budget again used ARPA funds to offset eligible General Fund Operations in full compliance with DOT requirements.
➢ Debt Service.

The Proposed Fiscal Year 2023–24 Estimated Revenue Budget incorporates the following revenue set asides for debt service:
• 2014 Issue of Lease Revenue Bonds. $2,587,763 in General Fund Revenue allocated for annual debt service payment on the 2014 Issue of City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Lease Revenue Bonds. Approximately $22.034 million in funds derived from the 2014 Issue were used for a variety of infrastructure projects throughout the City. Annual payments on the 2014 Issue will continue until maturity in 2045.
• 2021 Issue of Lease Revenue Bonds. $2,397,413 million in General Fund Revenue allocated for annual debt service payment on the 2021 Issue of Lease Revenue Bonds. Approximately $47.563 million in funds derived from the 2021 Issue are to be used for a variety of infrastructure projects throughout the City. Annual payments on the 2021 Issue will continue until maturity in June 2051.
• 2021 Issue of Pension Obligation Bonds. $4,437,327 million in General Fund Revenue allocated for annual debt service payment on the 2021 Pension Obligation Bonds. Approximately $63 million in funds derived from the 2021 POB Issue were used to pay down the City's unfunded accrued lability (UAL) on pension obligations. POBs do not represent new debt; instead, POB funds were used to pay off an existing obligation at a lower annual interest rate and a controlled annual payment obligation.

Annual payments on the 2021 POB Issue will continue until maturity in June 2041.

Fiscal Year 2023–24 General Operating Fund Position:
➢ Producing a Balanced Budget.

Based on General Operating Fund Revenue Estimates of $39,369,327 and proposed General Operating Fund Appropriations of $35,641,007, the Proposed Fiscal Year 2023–24 Budget is balanced and operates with an assignment of earnings that exceed General Fund Operating Expenditures. Funds above Operating Fund Appropriations are being allocated to General Fund Reserves including Unassigned and Special Reserve Funds.
➢ Measure L.

Voter approval of Measure L on November 3, 2020, is projected to produce approximately $11.07 million in new transactions and use tax revenue in Fiscal Year 2023–24 which, in turn, will produce a number of positive benefits for the Montclair community including, but not limited to, the following:
▪ Maintain a superior level of services to the community; ▪ Achieve objectives of the Amended North Montclair
Downtown Specific Plan (NMDSP), the Montclair Place District Specific Plan (MPDSP), the proposed General Plan Update, and the proposed Arrow Highway Mixed–Use District Specific Plan (AHMUD);
▪ Promote development within the City's Transit Oriented District (TOD);
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▪ Promote integration of expanded transit services in the community;
▪ Achieve infrastructure improvements throughout the
community, including improvements to streets, alleyways and bridges;
▪ Promote community–oriented improvements to public safety programs;
▪ Achieve a safer community;
▪ Promote safe routes to schools;
▪ Achieve improvements to existing parklands;
▪ Promote expansion of parklands, green spaces and open spaces;
▪ Promote competitive wages and benefits;
▪ Restore employee positions;
▪ Meet ongoing pension obligations;
▪ Produce balanced budgets;
▪ Facilitate annexation to the City of properties in the City's Sphere of Influence;
▪ Promote economic development;
▪ Develop Special Funds to achieve reserves that target defined interests of the City;
▪ Address affordable housing and homelessness; and
▪ Promote improvements to the General Operating Fund
Reserve.
➢ State Auditor's Report.

Based largely on transactions and use tax revenue generated by Measure L, as of June 30, 2024, the Fiscal Year 2023–24 General Operating Fund’s Unassigned Reserve Fund Balance estimate of $8,000,000 is projected to be approximately

22.45 percent of proposed General Fund Operating Appropriations— $35,641,007. The year–end estimate remains shy of achieving the City Council’s minimum Operating Fund Unassigned Reserve Ratio of not less than 25 percent of the annual General Fund Operating Budget.

The Government Finance Officers' Association (GFOA) recommends no less than a 25 percent General Fund Reserve threshold to provide for an agency's fiscal and City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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operational integrity and stability; elevate an agency's municipal credit rating; provide liquidity; address local emergencies; and provide for other unanticipated local fiscal requirements.

Both the GFOA and the California State Auditor’s Office, however, encourage a 50 percent General Fund Reserve threshold target, vis–a–vis the General Operating Fund Budget. A 50 percent reserve target ratio provides for six months of funds to meet expenditure obligations. City staff continues to work toward this larger 50 percent reserve target within the Unassigned Reserve Fund. It is noted, however, that Montclair has exceeded the 50 percent target within total combined reserves ($38,688,706), including Unassigned ($8,000,000) and Special Reserve Funds ($30,688,706). Together, total combined reserves equal 109 percent of General Fund Operating Appropriations—$35,641,007.

According to the California State Auditor – Local Government Dashboard, California Cities without sufficient reserve may be considered high risk. In ranking the fiscal health of municipalities, the State Auditor considers a number of fiscal categories including liquidity, debt burden, General Fund reserves, revenue trends, pension obligations, pension funding, pension costs, future pension costs, Other Post Employment Benefit (OPEB) Obligations, OPEB funding, and overall risk.

In the State Auditor's most recent evaluation, from Fiscal Year 2020–21, Montclair ranked 78 out of 471 municipal agencies.

Table 4, below, demonstrates the State Auditor's fiscal risk ranking for Montclair, with Low demonstrating low risk (the agency has a low risk of experiencing fiscal distress), Moderate demonstrating moderate risk (the agency has some risk of experiencing fiscal distress), and High demonstrating high risk (the agency has significant risk of experiencing fiscal distress):

Table 4
California State Auditor
City of Montclair Comparison of Fiscal Risk Ranking
Fiscal Year 2019–20 to Fiscal Year 2020–21
Liquidity Debt
Burden
General
Fund
Reserve
Revenue
Trends
Pension
Obligation
Pension
Funding
Pension
Costs
Future
Pension
Costs
OPEB
Obligation
OPEB
Funding
Overall
Ranking
Low
Improved
to
Low
High
Improved
to
Moderate
Low
Remains
at
Low
Moderate
Remains
at
Moderate
High
Remains
at
High
High
Improved
to
Moderate
High
Remains
at
High
High
Improved
to
Moderate
Low
Remains
at
Low
High
Remains
at
High
Moderate
Remains
at
Moderate
Based on the comparative year–to–year data in Table 4, above, the State Auditor has determined that residents of Montclair will experience the continuation of essential services such as fire, police, road maintenance and parks. However, the City may need to increase revenue, or reduce services or other expenses, to deal with a major economic event, such as a recession.

Over the last two fiscal years, Montclair’s deliberative approach in (i) developing a healthy General Fund Unassigned Reserve Fund and Special Reserve Funds, (ii) enhancing tax revenues through the passage of Measure L, and (iii) regulating City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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pension and OPEB obligations has effectively addressed the State Auditor’s position that Montclair should increase revenue and otherwise control expenses in order to deal with any major economic event.

The City Council's ongoing objective is to not only address the myriad needs related to maintaining a vibrant community and improving infrastructure, but also to address the City's fiscal posture by lowering fiscal risk in each of the State Auditor's risk categories.

Establishing a lower risk for each of Table 4’s risk categories will also greatly improve the City's credit rating and ability to borrow at lower interest rates, as was the case when the City received favorable interest rates upon issuance of its 2021 Issue of Lease Revenue Bonds and 2021 Issue of Pension Obligation Bonds.

Based on available financial data, the tax revenue performance of Measure L and the annual expenditure controls related to issuance of the 2021 Issue of Pension Obligation Bonds have combined to enhance the City's ability to improve its California State Auditor risk ranking, particularly in Debt Burden, Pension Funding and Future Pension Costs. Montclair must, however, continue to judiciously and conservatively allocate its revenue stream.

A remaining risk category of concern is other post–employment benefits (OPEBs).

Directing funding toward OPEB requirements is necessary to promote a lower risk rating in this Table 4 risk category. The Fiscal Year 2023–24 Operating Budget does incorporate $2 million into an OPEB Special Purpose Reserve Fund.

In compliance with the Government Accounting Standard Board's (GASB's) Statement 75, it may be necessary to deposit OPEB secured funds into a Trust established for OPEB funding requirements to achieve a lower risk rating. City staff does not, however, recommend depositing OPEB–related funds into a Trust as it would restrict access to the funds exclusively for OPEB payments.

Ongoing improvement to the City’s fiscal profile, as reflected in the Fiscal Year 2023–24 Proposed Operating Budget, is expected to demonstrate improved fiscal risk category rankings in the State Auditor's next assessment for Fiscal Year 2021–22, similar to improvements between Fiscal Years 2019–20 and 2020–21.

The City Council is reminded that the General Operating Fund Unassigned Reserve also functions as the funding source for liability claims, workers' compensation claims and Unemployment Benefit claims.

The Unassigned Reserve also serves as a self–insured retention (SIR) fund. The SIR is a pre–determined maximum obligation limit the City is responsible for covering on each settled claim approved or ordered for payment by the City's insurance provider. Under current policy provisions with the California Insurance Pool Authority (CIPA), the City is liable for the first $500,000 in liability coverage per claim.

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II. DEBT SERVICE ON BONDS
Debt Service Funds.
➢ 2014 Issue of Lease Revenue Bonds:

In November 2014, the City completed refinancing of its 2005 Issue of Lease Revenue Bonds through issuance of the 2014 Issue of Lease Revenue Bonds.

Refinancing the 2005 Issue allowed the City to take advantage of lower bond rates and produce capital for critical infrastructure projects. Refinancing allowed the City to retire the 2005 Issue of Lease Revenue Bonds and provided $22,083,979 in new bond fund resources for critical public works/infrastructure improvements.

Concurrent to establishing the Debt Service Fund for the 2014 Issue of Lease Revenue Bonds, the City Council made the decision to annually allocate approximately $2.6 million toward debt service for the 2014 Issue, including approximately $1.9 million in General Fund Revenue and $750,000 in residual redevelopment revenue—representing the City's share of annual property tax increment distribution derived from the former Montclair Redevelopment Agency (the "RDA").

In Fiscal Year 2021–22, and in consideration of the improved overall projected health of the General Fund Revenue Budget, the City Council adopted a proposal from the City Manager to alter the funding structure for the 2014 Issue of Lease Revenue Bonds Debt Service Fund to reflect a general allocation of General Fund Revenue for annual bond payments, and remove the commitment of residual redevelopment property tax revenue to the Debt Service Fund for that purpose.

This adopted action increased the capacity of the Economic Development Assets Fund to finance Economic Development operations, acquire real property, and enhance the City's ability to support the Montclair Housing Authority and Montclair Housing Corporation and the commitment of those entities to affordable housing programs.

The Fiscal Year 2023–24 proposed allocation to the 2014 Issue of Lease Revenue Bonds Debt Service Fund is $2,587,763—a sum sufficient to service debt on the 2014 Issue of Lease Revenue Bonds for Fiscal Year 2023–24.

Committing General Fund Revenue for debt service provides assurance to credit raters and bond holders of the City's fiscal capacity to meet its debt service obligations. Meeting debt service obligations with a commitment of funding is essential to maintaining and improving the City's bond rating, which in turn improves the City's creditworthiness, facilitates lower interest rates on future bond issues, and helps achieve a lower fiscal risk rating by the California State Auditor’s Office.

Annually allocating General Fund Revenue to a separate Debt Service Fund, as outlined herein, effectively removes debt service for the 2014 Issue of Lease Revenue Bonds as an obligation of the General Fund Operating Budget. It is important to realize, however, that annual debt payment on the 2014 Issue of Lease Revenue Bonds continues to remain an obligation of the Total Operating Budget.

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Segregating General Fund Revenue for annual debt service on the 2014 Issue of Lease Revenue Bonds should continue until the 2014 Issue of Lease Revenue Bonds is repaid—the current year of maturity is 2045. The 2014 Issue of Lease Revenue Bonds is subject to refinancing no earlier than 2024. City staff recommends that the City Council only consider refinancing of the 2014 Issue of Lease Revenue Bonds under the following circumstances:
▪ Available interest rates at the time of refinancing would produce a lower annual repayment, and there is no net
increase to the debt service; and
▪ The City Council intends to refinance the 2014 Issue to finance a new series of infrastructure projects.
➢ 2021 Issue of Lease Revenue Bonds:

On September 20, 2021, the City Council adopted Resolution No. 21–20, approving the issuance of lease revenue bonds for public works/infrastructure projects. Issuance of the 2021 Issue of Lease Revenue Bonds provided $47,562,919 in new bond fund resources for critical public works/infrastructure improvements.

Concurrent to establishing the Debt Service Fund for the 2021 Issue of Lease Revenue Bonds, the City Council, at its meeting of September 20, 2021, made the decision to annually allocate approximately $2.6 million in General Fund Revenue for Bond payments.

The Fiscal Year 2023–24 proposed allocation to the 2021 Lease Revenue Bond Debt Service Fund is $2,397,413. Annualized payments on the 2021 Issue of Lease Revenue Bonds will be similar to the Fiscal Year 2023–24 payment, and will continue thru maturity in June 2051.

As indicated in Table 5, below, proposed 2021 Issue of Lease Revenue Bond projects represent a wide variety of targeted infrastructure improvements including the continuation of street pavement projects, rehabilitation of parks, improving safety along routes to schools, and a variety of facility improvements.

Projects listed in Table 5 were presented to the City Council for consideration at the September 20, 2021, City Council meeting, and were incorporated into the operating statement for the 2021 Issue of Lease Revenue Bonds.

Project costs identified in Table 5 exceed the availability of funds provided through the 2021 Issue of Lease Revenue Bonds; however, some projects on the list may not be achieved and, thus, will not be funded; and other projects will be subject to revision to accommodate scheduling, or their respective costs may be offset by other, available funding.

Projects identified for 2021 Issue of Lease Revenue Bonds funding will be presented to the City Council for further consideration as staff moves forward with project design for each project.

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Table 5
2021 Issue of Lease Revenue Bonds Proposed Projects
Refinancing of the 2021 Issue of Lease Revenue Bonds is not available any earlier than November 2031. City staff recommends that refinancing be considered only under the following circumstances:
▪ Available interest rates at the time of refinancing would produce a lower annual repayment and there is no net
increase to the debt service; and
▪ The City Council intends to refinance the 2021 Issue to finance a new series of infrastructure projects.

Committing General Fund Revenues for debt service provides assurance to credit raters and bond holders of the City's fiscal capacity to meet its debt service obligations. Meeting debt service obligations with a commitment of funding is essential to maintaining and improving the City's bond rating, which in turn improves the City's creditworthiness, facilitates access to lower interest rates on future bond issues, and helps achieve a lower fiscal risk rating by the California State Auditor’s Office.

Annually allocating General Fund Revenue to a separate Debt Service Fund, as outlined herein, effectively removes debt service for the 2021 Issue of Lease Revenue Bonds as an obligation of the General Fund Operating Budget. It is important to realize, however, that annual debt payment on the 2021 Issue of Lease Revenue Bonds continues to remain an obligation of the Total Operating Budget.

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➢ 2021 Issue of Pension Obligation Bonds:

On September 20, 2021, the City Council adopted Resolution No. 21–3321, approving the issuance of pension obligation bonds (POBs) and transferring debt from the City's California Public Employees' Pension System (CalPERS) Unfunded Accrued Liability (UAL) account to the POB—the UAL is a debt owed to CalPERS for pension liabilities that are not paid for either by CalPERS investments or through the normal cost rate payments made by employees and employers. CalPERS assigns UAL based on each agency's respective, unfunded pension liabilities. The value of the City's 2021 Issue of Pension Obligation Bonds was $62,190,000.

The Fiscal Year 2023–24 proposed allocation to the 2021 Issue of Pension Obligation Bonds Debt Service Fund is $4,437,327. Annualized payments on the 2021 Pension Obligation Bonds will be similar to the Fiscal Year 2023–24 payment, and will continue thru maturity in June 2041.

Refinancing of the 2021 Issue of Pension Obligation Bonds is not available any earlier than November 2031. City staff recommends that refinancing be considered only under the following circumstances:
▪ Available interest rates at the time of refinancing would produce a lower annual repayment and there is no net
increase to the debt service; and
▪ The City Council intends to refinance the 2021 Issue of Lease Revenue Bonds to finance any unanticipated, significant increase in the UAL.

Annually allocating General Fund Revenue to a separate Debt Service Fund, as outlined herein, effectively removes debt service for the 2021 Issue of Pension Obligation Bonds as an obligation of the General Fund Operating Budget. It is important to realize, however, that annual debt payment on the 2021 Issue of Pension Obligation Bonds continues to remain an obligation of the Total Operating Budget.

Through the issuance of POBs, Montclair achieved the following:
▪ Improved its control over the level of annual payments required for UAL debt service;
▪ Enhanced local capacity to plan for the City's pension expenses for budgeting purposes, while concurrently
producing short– and long–term savings vis–à–vis annual UAL payments to CalPERS; and
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▪ Expanded the City's capacity to maintain and improve
services, programs, working conditions, and the City's fiscal profile.

The City Council also adopted a Pension Policy that endorsed creation of a UAL/POB Amortization Fund to address any new UAL while the POBs remain outstanding. As adopted, the UAL/POBAF uses the Fiscal Year 2021–22 CalPERS UAL payment of $5,761,184 as its base year for defining UAL payments, minus the 2023 POB Debt Service payment of $4,342,705 to establish a minimum annual General Fund contribution to the UAL/POBAF.

Pursuant to City Council policy established with adoption of the Fiscal Year 2022– 23 Operating Budget, the UAL/POBAF will be used over the twenty–year POB payment cycle to achieve the following objectives:
▪ Annually service any new growth in the UAL;
▪ Reduce the amortization period on the POB by paying off the bonds early; and/or
▪ Further reduce accruing interest that adds to the base UAL.

III. GENERAL OPERATING FUND RESERVE BALANCE
➢ Unassigned Reserve Funds
The General Operating Fund is the City's primary funding source for day–to–day general government operations, services and supplies costs, personnel expenditures and capital improvement projects. It is, therefore, imperative that the General Operating Fund be managed with the highest standard of adherence to fiduciary responsibilities—a duty that includes maintaining unrestricted cash to sustain the organization on a day–to–day basis. In that regard, City staff continues to address a primary City Council objective: Maintain the General Operating Fund Unassigned Reserve Fund Balance (the "Operating Reserve") at a healthy level for local government operations. That minimum “healthy level” standard is considered to be no less than 25 percent of the General Operating Fund’s Budget; i.e., the "General Operating Fund Reserve Ratio" or "Reserve Ratio".

As discussed above under "Fiscal Year 2023–24 General Operating Fund Position," on pages xix to xxii, City staff recognizes that the California State Auditor/GFOA ideal reserve target is a 50 percent General Fund Reserve threshold vis–a–vis the General Operating Fund Budget. City staff will continue to work toward this larger 50 percent reserve target for the Unassigned Reserves Fund.

In recent years, achieving a 25 percent Reserve Ratio proved difficult in the face of increasing personnel costs driven primarily by significant annual increases to the City’s CalPERS UAL and employer contribution rates. Table 6, below, compares the current fiscal year General Operating Fund Unassigned Reserve Fund Balance with that of the previous seven fiscal years.

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As indicated in Table 6, over the past seven fiscal years the Reserve Ratio has fluctuated with a low of 20 percent and a high of 24.95 percent. These fluctuations are generally the result of the following:
o A difference in Operating Appropriations between consecutive years—this general category reflects all expenditure categories including, but not limited to, personnel expenditures, services and supplies, capital outlay, and citywide costs;
o Adjustments to the City’s revenue profile;
o The creation of three new debt service funds that require adequate funding for annual payments:
▪ 2021 Issue of Lease Revenue Bonds Debt Service Fund ─ funded with a transfer of monies from the General Fund
Revenue Budget;
▪ 2021 Issue of Pension Obligation Bonds Debt Service Fund ─ funded with a reallocation of General Fund Revenue
previously committed to annual UAL payments; and
▪ UAL/POB Amortization Fund ─ funded with General Fund
Revenue to address any new UAL growth in pension
obligations.
o Adjustments to balances in Special Purpose Reserve Funds to address a variety of issues including (i) new equipment purchases; (ii) commitments to other post–employment benefits (OPEBs); (iii) unanticipated personnel costs; (iv) unanticipated pension–related costs; and (v) self–insurance retention liabilities stemming from a number of projected litigation–related liabilities.
o Establishing additional Special Purpose Reserve Funds to reflect changing requirements related to City operations, including inclusion in the Fiscal Year 2023–24 General Fund Operating Budget of three proposed Special Purpose Funds:
▪ Gold Line Betterment Reserve Fund—see “Gold Line
Betterment Reserve Fund” discussion on pages iv to v;
▪ Street Maintenance Reserve Fund—see “Street Maintenance Reserve Fund” discussion on pages v to x; and
▪ Homeless Advocacy/Housing/Outreach Assistance Reserve Fund—see “Homeless Advocacy/Housing/Outreach
Assistance Reserve Fund” discussion on pages x to xiv.
o Funding assigned to the Economic Development Agency for real property acquisition.

Table 6, below, demonstrates that as of June 30, 2024, the Fiscal Year 2023–24 General Operating Fund’s Unassigned Reserve Fund Balance estimate of City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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$8,000,000 is projected to be approximately 22.45 percent of proposed General Fund Operating Appropriations—$35,641,007.

Table 6
General Operating Fund’s Unassigned Reserve Fund Balance Fiscal
Year
Operating
Fund Balance
Operating
Appropriations Percentage
Estimated 2023-24 $8,000,000 $35,641,007 22.45%
2022-23 $7,264,297 $32,591,823 22.29%
2021-22 $8,000,000 $38,730,780 24.95%
2020-21 $5,750,543 $28,730,780 20.02%
2019-20 $6,157,935 $30,786,656 20.00%
2018-19 $6,201,691 $30,013,635 20.66%
2017-18 $6,173,868 $28,853,787 21.40%
2016-17 $6,021,152 $28,175,709 21.37%
2015-16 $5,616,395 $26,437,292 21.24%
➢ Maintaining a Healthy General Fund Operating Fund Unassigned Reserve Fund Balance.

In recent years, the City’s ability to maintain a relatively healthy General Fund Operating Fund Unassigned Reserve Fund Balance has been accomplished through commitment to the following coordinated objectives:
• Fiscal restraint achieved by implementation of sound economic policies and practices. The City Council and management team continue maintaining vigilance over all aspects of the budget process, carefully considering each expenditure request for personnel, services and supplies, capital outlay, equipment replacement, facility and infrastructure maintenance, and travel.
• Evaluating the distribution of personnel–related costs between the General Operating Fund, other City entities (Successor Agency and Housing Authority) and other City Funds (Sewer Fund, Economic Development Assets Fund, etc.). City staff annually review and redistribute percentages of shared personnel, services and supplies, and capital costs between the General Fund and other City Funds and grants capable of supporting re–assigned expenditure demands.
• Reductions in personnel. Over the past sixteen years the City experienced significant fluctuations in the numbers of personnel—fluctuations due primarily to fiscal decline related to the Mortgage Crisis and Great Recession of 2006 to 2009, and more recently due to the economic downturn related to the COVID–19 pandemic. During this period personnel totals gradually declined from a high of 231 full–time employees in Fiscal Year 2007–08 to 172 full–time employees in 2017–18. In the past several years, however, as the City’s fiscal profile has improved, the number of full–time personnel has increased, climbing up to a recommended 208 full– time funded positions for the Fiscal Year 2023–24 Proposed Operating Budget. The Fiscal year 2023–24 increase reflects full restoration of positions frozen or eliminated due to the fiscal impacts of the COVID–19 City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
Page xxx
pandemic, restoration of a full–time Fire Chief classification, reactivation of Medic Squad 151 and the hiring of personnel to staff the Medic Squad, and additional staffing at the City Yard and in the Public Works Engineering Division to facilitate the City’s extensive infrastructure improvement program.
o Personnel Adjustments. As discussed under "VII. PERSONNEL SERVICES," on pages xliii to xlvi, the proposed Fiscal Year 2023–24 Operating Budget incorporates (i) staff reclassifications/position additions to ensure the effective and efficient operation of City Departments; and (ii) appointment of qualified and appropriate personnel to positions requiring specialized talent—actions designed to promote personnel retention, depth of experience, and provide for potential lines of migration and succession to supervisory and managerial positions.
o Part–Time Benefitted Positions. The proposed Fiscal Year 2023–24 Budget continues incorporating two part–time benefitted positions.

Part–time benefitted, entry–level positions were integrated into Montclair in 2012 as a means to exercise some forward control over long–term, CalPERS pension–related costs—employees in part–time benefitted positions are provided prorated benefits and are enrolled in Social Security as opposed to CalPERS. However, ongoing analysis of cost savings related to part–time benefitted positions appears to indicate that budgetary savings are no longer significant; furthermore, the City's retention rate for part–time benefitted employees is less when compared to full–time benefitted employees. In recent years, therefore, the City has decreased deployment of part–time benefitted positions. Accordingly, the Fiscal Year 2023–24 Proposed Budget continues to reflect a deemphasizing of part–time benefitted positions where full–time benefitted positions result in greater productivity and retention for minimal cost increases.
• Require employees to pay a portion of the California Public Employee Retirement System (CalPERS) Member Contribution. Starting in 2009, the City Council significantly reduced personnel–related costs by initiating a process that directed employees to cover a portion of their individual CalPERS Member contributions. The employee–paid member contribution requirement now covers all full–time City employees and varies in the contribution rate based on the following factors:
o Each employee’s pension formula;
o Employee group representation; and
o Pension status with CalPERS—this latter component is based on whether an employee is a classic member (a CalPERS member hired before January 1, 2013) or a post–classic member covered under the Public Employee Pension Reform Act (PEPRA) of 2012 (a CalPERS member hired on or after January 1, 2013). PEPRA mandates City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
Page xxxi
employee contribution rate requirements for all members hired on and after January 1, 2013—currently, the PEPRA member
contribution rate is 12 percent.
• Implementation of revenue enhancement measures. In recent years, the City Council enacted a number of revenue–raising measures (including Measure L, approved by voters in November 2020) designed to increase the General Fund revenue stream. Each action has produced positive annual improvement to the City's General Operating Fund. The City Manager will continue to evaluate and present for City Council consideration measures designed to enhance the City's revenue profile.

IV. GENERAL FUND RESERVES
➢ Special Purpose Reserve Funds
Over the past twelve years, prudent planning by the City Council and City staff allowed Montclair to set aside a portion of the General Revenue Fund's Reserve Fund Equity into reserves for special purposes, including for specified and potential liabilities, equipment replacement, and City–facilities infrastructure repairs. The City Council's commitment to set aside and accrue funding for future liabilities, long–term planning, and extraordinary programs and projects minimizes the direct impact to annual General Fund Operating Budgets when special purpose funds are available for eligible expenditures.

In preparing the proposed Fiscal Year 2023–24 Budget, City staff continued its work on the following:
▪ Fully recover from the shutdown of the economy due to the COVID–19 pandemic and its adverse effects on the business community and Montclair’s General Fund Revenue streams; ▪ Increase the General Fund Unassigned Reserve Fund Balance; ▪ Restore employee positions and service programs;
▪ Address ongoing and unanticipated liabilities;
▪ Provide for a viable economic development program;
▪ Provide for annual payment on debt service;
▪ Enhance program funds and conduct required Proposition 218 hearings;
▪ Address and eliminate new, unfunded CalPERS pension
liabilities on an annual basis; and
▪ Maintain and establish special reserve funds to (i) address specific funding categories; (ii) address specified liabilities; and (iii) achieve long–term objectives.

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The Fiscal Year 2023–24 Budget, as proposed, maintains Special Purpose Reserve Funds to ensure long–term resiliency, fund extraordinary expenses, and facilitate maintenance of annual balanced budgets.

It is important to realize that Special Purpose Reserve Funds are not specifically tied to recurring revenue sources, and are refunded only through an allocation of funds from designated revenue sources; therefore, Special Purpose Reserve Funds should not be considered as revenue sources to meet recurring operating obligations.

For Fiscal Year 2023–24, Special Purpose Reserve Funds are set aside for the following purposes:
▪ Meet immediate, unbudgeted needs that fall under the
specific Special Purpose Reserve Fund category;
▪ Relieve the General Fund Operating Budget during times of fiscal stress;
▪ Establish an economic means to address extraordinary
liabilities;
▪ Plan for projected capital projects;
▪ Meet extraordinary expenses for long–term programs and projects;
▪ Provide a source of funds for emergencies; and
▪ Ensure liquidity over extended periods.

Special Purpose Reserve Funds also contribute to the City's interest–earning investment portfolio—interest earnings on Special Purpose Reserve Fund investments are allocated to the City's General Fund for General Government operations.

For Fiscal Year 2023–24, the estimated portion of the General Revenue Fund Reserve Fund Equity representing reserves for Special Purposes is $30,688,706.

Included in the estimate, and discussed in detail on pages iii to xiv under “Proposed General Operating Fund Transfers”, are proposed General Operating Fund transfers to the following Special Purpose Reserve Funds:
▪ Gold Line Betterment Reserve Fund - $1,250,000;
▪ Street Maintenance Reserve Fund - $1,250,000; and
▪ Homelessness Advocacy/Housing/Outreach Assistance
Reserve Fund - $500,000;
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The following Special Purpose Reserve Funds are components of the General Fund's Reserves:
• Equipment Replacement Reserve—$3 million. This Special Purpose Reserve is utilized for the purchase of major equipment/rolling stock. As revenue resources become available, transfers into the Equipment Replacement Reserve are typically derived from two sources:
o General Fund Transfer. A General Fund transfer to bring net assets to the net funding requirement; and
o Proposition 172 Transfer. Transfers from the City’s annual Proposition 172/SB 509 allocation to partially fund eligible heavy rolling stock for public safety—Proposition 172 allocations to the Equipment Replacement Reserve have not occurred for over the past seven budget years. Instead, this funding source has been used to support services and capital purchases within the respective Public Safety programs, leaving the General Fund as the primary source for sustaining the Equipment Replacement Reserve.

What is Proposition 172/SB 509? In 1992, to cushion the impact of Education Revenue Augmentation Fund (ERAF) property tax shifts, the California Legislature adopted a ½ cent sales and use tax (SB 509) dedicated to local public safety including sheriff, police, fire, county district attorneys, and corrections. In November 1993 California voters enacted Proposition 172, making the local public safety sales and use tax permanent. The purpose of Proposition 172 was not necessarily to increase public safety funding, but to maintain public safety funding levels in spite of ERAF property tax shifts. Each year, California cities are allocated a prorated share of Proposition 172 property taxes.

The proposed Fiscal Year 2023–24 General Operating Fund Budget contains a number of Equipment Replacement Reserve withdrawals for designated Departments, and incorporates a transfer of General Fund Revenue into the Equipment Replacement Reserve to replenish the fund for future and ongoing purchases.
• Self–Insurance Retentions—$1.6 million. This Special Purpose Reserve is established to address City–related self–insurance retention liabilities.

Annual withdrawals from Self–Insurance Retentions depend on litigation expenses, self–insured coverage requirements, and repair costs related to equipment/vehicles not covered by general liability insurance. The City anticipates significant costs to Self–Insurance Retentions due to a number of ongoing and projected litigation–related liabilities, including several potential high–value worker's compensation related claims in the Police Department and potentially significant litigation exposure related to personnel claims.
• Technology Enhancements—$700,000. This Special Purpose Reserve is used to fund unanticipated and planned major technology upgrades including building and cybersecurity upgrades. Cybersecurity has become a central issue for businesses and governments as recently evidenced by City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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the major security breach into the San Bernardino County Sheriff’s Department—this breach disrupted the Sheriff Department’s operations for approximately four weeks and required the payment of a multi–million– dollar ransom to release data. Cybersecurity is also essential to the evaluation process for bonds and credit ratings. Credit rating firms, such as Fitch Ratings, require comprehensive cybersecurity policies and coverage before issuing bond and credit ratings.
• CalPERS' Unanticipated Normal Costs—$3.5 million. The 2021 Issue of Pension Obligation Bonds has greatly assisted the City in controlling unfunded pension liabilities; however, normal cost increases and new unfunded liabilities continue to accrue on an annual basis—increases that are projected to continue over the next fifteen to twenty years when lower pension costs related to PEPRA’s reduced pension formulas (2.7% @ 57 for public safety members and 2% @ 62 for miscellaneous members, both at three–year final compensation for calculating retiree annuities) for employees hired on or after January 1, 2013, fully dominate CalPERS’ membership. Strategic budget planning for known (and unknown) cost increases related to CalPERS’ normal and unfunded cost rates is essential to the City's long–term fiscal health and avoidance of penalties related to any inability to meet payment obligations.

While changes made to public employee pension formulas under PEPRA are considered important long–term pension reform features, an analysis of PEPRA impacts indicates that PEPRA has created shortfalls in CalPERS’ unfunded pension liabilities—in part because of diminished normal rate employer contributions under reduced formulas. Current actuaries estimate unfunded pension liabilities between $130 billion to $583 billion.

Compared to those liabilities, the $20 billion in estimated present value savings from PEPRA over 30 years is considered less than impactful.

Other PEPRA–related forms, including caps on retirement earnings and averaging final compensation over three years will reduce long–term costs and future unfunded liabilities over the next twenty years, but will have little impact on current unfunded liabilities for the near future. The City Council’s decision, then, to issue the 2021 Issue of Pension Obligation Bonds, was the correct decision because it provides the City the ability to control the interest on new, unfunded liabilities, and pay off those accruing liabilities on an annual basis without the accumulation of interest. Annual payments on the 2021 Issue of Lease Revenue Bonds are capped, at a lower interest rate, allowing the City the ability to pay down the accrued unfunded liability over twenty years, while paying off new unfunded liabilities, without accumulating interest, on an annual basis. • Other Post Employee Benefits (OPEBs)/Retiree Medical Liability Reserve Fund—$2 million. Excluding public employee pension benefits, OPEBSs are the benefits that an employee may receive from the City upon retirement. These benefits are based on specific provisions in the respective labor agreement the employee retired under, and may include health/life–related benefits; disability–related benefits that are not part of a pension plan; or long–term health care benefits.

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The prevalent OPEB for Montclair retirees is health insurance, generally provided as part of the City's group plans; although, portability is now a feature of memorandums of understanding, allowing those retirees eligible for portability to leave group plan coverage areas and still receive the retiree medical benefit.

Available plans for retirees are either similar to plans offered to current employees, or represent separate plans that are specific to retirees. When a retiree enrolls in Medicare, the City–provided medical coverage is typically secondary to Medicare, with terms varying from plan to plan.

Since the late 1990s City staff, under City Council direction, has not increased the monthly retiree medical allowance paid to retirees of the City, and no increases are anticipated for the foreseeable future. This strict control over retiree medical costs ensures that, except for the increasing number of retirees, OPEB costs will not increase in relation to the value of the monthly allowance. However, as the City's post–employment population (retirees) increases, OPEB costs will also proportionately increase. Unlike CalPERS pension liability costs, however, the City has the capacity to control increases to OPEBs by restricting costs for post– employment medical benefits.

Despite restrictions on retiree medical costs, the City's actuarial OPEB obligation is estimated at approximately $13 million—an obligation the City has a fiduciary responsibility to fund under the Governmental Accounting Standards Board (GASB) Statement No. 75, which reads, in part, as follows:

This Statement requires the liability of employers and non–employer contributing entities to employees for defined benefit OPEB (net OPEB liability) to be measured as the portion of the present value of projected benefit payments to be provided to current active and inactive employees that is attributed to those employees’ past periods of service (total OPEB liability), less the amount of the OPEB plan’s fiduciary net position….The total OPEB liability generally is required to be determined through an actuarial valuation.

An OPEB liability is required to be recognized to the extent the liability is normally expected to be liquidated with expendable available financial resources. Notes to financial statements of an employer with a defined contribution plan are required to include descriptive information about the OPEB plan and benefit terms, contribution rates and how they are determined, and amounts attributed to employee service and forfeitures in the current period….

Relevant forms of financial support are contributions directly to an OPEB plan that is administered through a trust that meets the specified criteria, including benefit payments as OPEB comes due for OPEB provided through such a plan, or making benefit payments directly as the OPEB comes due in circumstances in which OPEB is provided through an OPEB plan that is not administered through a trust that meets the specified criteria….

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GASB’s OPEB rules address a number of issues, including changes that affect how the long–term obligation and the annual costs of OPEBs are measured; a requirement to include in financial statements the net OPEB liability (the difference between the total OPEB liability and the value of assets set aside to make OPEB payments); and a requirement to present note disclosure and related schedules. Further, GASB opines that a government has an obligation for OPEBs that constitutes a liability for financial reporting purposes.

GASB does not specifically require that the OPEB liability of a government be funded. However, GASB has advised that if an employer decides to fund its OPEB liabilities, in order to be considered funded in accordance with GASB, the employer must transfer assets to a qualifying trust or equivalent arrangement in which OPEB assets are held in trust for the exclusive benefit of plan members. OPEB plan assets must be legally protected from creditors of the employer.

It is the City's long–term intent to fully fund OPEB liabilities based on the actuarial estimate of $13 million. City staff does not, however, recommend a qualified OPEB Trust at this time—funds deposited in a qualified OPEB trust are restricted for that purpose. Note, however, that for purposes of lowering risk related to OPEBs, the California State Auditor’s Office only recognizes those funds that are deposited into a qualifying OPEB Trust— see Table 4 on page xxi and the discussion regarding the lowering of the City's fiscal risk ranking for OPEBs.
• Unanticipated Personnel Adjustments—$1 million. This Special Purpose Reserve is used to address unanticipated personnel–related cost adjustments; it does not, however, include unanticipated CalPERS employee rate increases discussed above under "CalPERS' Unanticipated Normal Costs" or OPEB–related costs as discussed above under "Other Post Employee Benefits (OPEB)/Retiree Medical Liability Reserve." This Special Purpose Fund is to be used as a funding source for unanticipated wage/benefit increases not yet negotiated or included in the proposed Fiscal Year 2023–24 General Operating Fund Budget and other, unanticipated personnel costs.

Included in available funding are source dollars for a potential signing bonus plan to facilitate recruitments to fill specified vacant positions. In the current labor market, certain positions are difficult to fill due to a variety of reasons including, but not limited to, competition for employees in a tight labor market, wage and benefit packages, and changing cultural and societal norms related to certain employment positions and failure to adjust recruitment practices and position requirements related to those cultural and societal changes. A signing bonus program may serve to attract seasoned candidates for positions with extended vacancies. A separate recommendation on any signing bonus program will be provided to the City Council under a separate communication.
• Building Maintenance—$2 million. This Special Purpose Reserve is established to facilitate required improvements to all City–owned facilities City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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and related infrastructure that are not incorporated into the annual budget, or are not eligible for other available funding sources including lease revenue bonds.
• Contingency Reserve—$200,000. This Special Purpose Reserve is used for unanticipated non–personnel expenditures during each fiscal year that are not otherwise funded through other Special Purpose Reserves. • UAL/POB Amortization Fund (UAL/POBAF)—$3.1 million. This Special Purpose Reserve, established in Fiscal Year 2021–22 as part of the City Council's adopted Pension Policy, incorporates funds set aside pursuant to the following formula:
▪ The UAL/POBAF uses the Fiscal Year 2021–22 CalPERS UAL payment of $5,761,184 as its base year for defining UAL payments, minus the 2023 POB Debt Service payment of
$4,342,705 to establish a minimum annual General Fund
contribution of $1,418,479, deposited annually into the UAL/POBAF.

The UAL/POBAF will, in turn, be used over the twenty–year POB maturity period to achieve the following objectives:
▪ Annually service any new growth in the UAL;
▪ Reduce the amortization period on the POB by paying off the bonds early; and/or
▪ Further reduce accruing interest that adds to the base UAL.

The $3.1 million allocated to the UAL/POBAF represents current funding status pursuant to the UAL/POBAF Pension Policy.
• Public Parking Facility Development—$9,588,706. The North Montclair Downtown Specific Plan (NMDSP) provides that the City shall construct a public parking garage on the south side of the Metrolink San Bernardino Line and future Gold Line ("L" Line) tracks, adjacent to the pedestrian underpass that leads to the Montclair Transcenter Station Platforms. The multi–story public parking garage, planned for construction following completion of the Village at Montclair mixed–use high–density development in 2024–25, would accommodate approximately 300+ vehicle parking spaces for transit and commercial users—the latter for mixed–use development projects at or near the Transcenter. The estimated project cost is $11 million, based on the following components:
▪ Purchase the land – approximately $1.7 to $2 million; ▪ Design and project management – $1 million
▪ Construction costs – $7.8 million to $8 million, based on a construction cost of $26,000 per parking space.

City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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City staff also plans to submit a federal grant request for $2 million for public parking facility construction costs. City staff anticipates that costs related to construction of the Transcenter–adjacent public parking facility will be fully funded in time for construction to begin in 2025–26. • Inflation/Recession Control Expenditure Fund (ICEF)—$1 million.

Despite factors pointing to strong national, state and local economies many economists predict that the economy’s “heated state”, inflation, and successive quarterly interest rate increases resulting from the Federal Reserve’s tighter monetary policy will trigger a mild recession. To guard against any recession outcome, the proposed Fiscal Year 2023–24 Budget demonstrates significant reserve capacity and various controls on expenditures.

The proposed budget also includes an Inflation/Recession Control Expenditure Fund (ICEF) as a “shock absorber” in case of an economic slowdown—the City Council authorized ICEF in Fiscal Year 2022–23 to address potential inflationary impacts. The ICEF Special Reserve Fund is designed to control the impacts of recession and/or address higher inflation that translates into services that may cost more than estimated in Montclair’s proposed Fiscal Year 2023–24 Budget.

The ICEF shock absorber incorporates an allocation of $1 million to address any impacts related to unanticipated cost increases directly tied to inflation or a recession. ICEF does not address labor and benefit cost increases or un–programmed expenditures. ICEF is only to be used to address unanticipated cost increases that are directly tied to inflationary factors/recession. All other allocations exceeding budgeted authority will continue to require City Council consideration for additional funding at the Fiscal Year 2023–24 Midyear Budget Review, or by authorization through agenda requests asking City Council consideration for additional funding. • Gold Line Betterment Fund—$1.250 million. As discussed on pages iv to vi under “Bold Line Betterment Reserve Fund”, the Fiscal Year 2023–24 Proposed Budget calls for allocating $1,250,000 toward establishing a Gold Line Betterment Reserve Fund to achieve City Council directed infrastructure betterments to the Gold Line light rail corridor at Monte Vista Avenue and/or the Montclair Transcenter. The City Council will be requested to allocate additional funds to the Gold Line Betterment Reserve Fund in additional years so that adequate funding will be available when construction of the Gold Line from Pomona to Montclair commences.

Betterments may include, but are not limited to, the following:
▪ Pedestrian bridge crossing from the west to east side of Monte Vista Avenue. City staff is working with the Gold Line Construction Authority to obtain Public Utility Commission (PUC) approval and construction requirements and costs. ▪ “Welcome to Montclair” and City logo affixed to deck support girders on the north side of the Gold Line light rail bridge and the south side of the Metrolink bridge.

City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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▪ Montclair Transcenter facility improvements—see following discussion.
• Street Maintenance Fund—$1.250 million. As discussed on pages v to x under “Street Maintenance Reserve Fund”, the Fiscal Year 2023–24 Proposed Budget calls for allocating $1,250,000 toward establishing a Street Maintenance Reserve Fund to provide for preventive maintenance of street assets before replacement or major rehabilitation becomes necessary. Following City Council approval of the 2014 and 2021 series of lease revenue bonds, Montclair committed to a track of spending an estimated $60 million in combined Lease Revenue Bonds and Redevelopment Agency Tax Revenue Bonds for street rehabilitation projects. A Street Maintenance Program will provide for the long–term protection of this investment.
• Homeless Advocacy/Housing/Outreach Assistance Fund—$500,000.

As discussed on pages x to xiv under “Homelessness
Advocacy/Housing/Outreach Assistance Reserve Fund”, the Fiscal Year 2023–24 Proposed Budget calls for allocating $500,000 toward establishing a Homelessness Advocacy/Housing/Outreach Assistance Reserve Fund to provide funding for homelessness
advocacy/housing/outreach assistance. Funds would be administered by the Economic Development Agency in cooperation with the Community Development Department/Code Enforcement Special Operations Unit.

Table 7, below, summarizes Estimated Balances at year–end for Special Purpose Reserve Funds for Fiscal Year 2023–24, including the proposed Gold Line Betterment, Street Maintenance and Homelessness Advocacy/Housing/Outreach Assistance Special Purpose Reserve Funds:

Table 7
Special Purpose Reserve Funds
Estimated Balances – June 30, 2024
Special Purpose Reserves:

Equipment Replacement $ 3,000,000
Self-Insurance Retentions 1,600,000
Technology Enhancements 700,000
CalPERS Unanticipated Normal Costs 3,500,000
OPEB/Retiree Medical Liability 2,000,000
Unanticipated Personnel Adjustment 1,000,000
Building Maintenance 2,000,000
Contingency 200,000
POB/UAL Ammortization 3,100,000
Parking Facility Development 9,588,706
Inflation/Recession Control Expenditure Fund 1,000,000
Goldline Betterment 1,250,000
Street Maintenance 1,250,000
Homelessness Advocacy 500,000
Total $ 30,688,706
City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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V. ESTIMATED REVENUE CHANGES
General Operating Fund
Table 8, below, depicts Total Estimated Revenues for all funds and for the General Operating Fund:

Table 8
Total Estimated Revenues – All Funds and General Operating Fund Current Year
Revised
Prior Year Change
Estimated Revenue:

All Funds $ 69,175,985 $ 73,613,172 $ (4,437,187)
General Operating Fund $ 39,369,327 $ 40,059,369 $ (690,042) ➢ General Fund
$33,227,793 in Property, Sales and Use, and Transactions and Use taxes. This amount includes the following estimates:
▪ $15,980,793 in Bradley Burns Sales Tax revenue;
▪ $11,074,000 in Transactions and Use Tax revenue related to voter approval of Measure L;
▪ $2,773,000 in Transactions and Use Tax revenue related to Measure F; and
▪ $3,400,000 in Property Tax revenue.

The above amounts constitute a total decrease of $979,745 from Fiscal Year 2022–23, due primarily to a projected decline in sales tax receipts due to consumer concerns related to inflation and the potential for a mild recession.

Of the $33,227,793 total, the following are set aside in the Fiscal Year 2023–24 Proposed Budget for the following purposes:
o $2,587,763 in General Fund Revenue allocated for debt service payment on the 2014 Issue of Lease Revenue Bonds. Approximately $22.034 million in funds derived from the 2014 Issue were used for a variety of infrastructure projects throughout the City. Annual payments on the 2014 Issue will continue until maturity in 2045. o $2,397,413 million in General Fund Revenue allocated for debt service payment on the 2021 Issue of Lease Revenue Bonds.

Approximately $47.563 million in funds derived from the 2021 Issue are to be used for a variety of infrastructure–related projects throughout the City. Annual payments on the 2021 Issue will continue until maturity in June 2051.

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o $4,437,327 million in General Fund Revenue allocated for debt service payment on the 2021 Pension Obligation Bonds.

Approximately $62 million in funds derived from the 2021 POB Issue were used to pay down the City's unfunded accrued Liability (UAL) on pension obligations. POBs do not represent new debt; rather, POB funds were used to pay off an existing pension liability at a lower annual interest rate and a controlled annual payment obligation. Annual payments on the 2021 POB Issue will continue until maturity in June 2041.
o $3,000,000 to create three new proposed Special Purpose Reserve Funds:
▪ Gold Line Betterment Special Purpose Reserve Fund;
▪ Street Maintenance Special Purpose Reserve Fund; and
▪ Homelessness Advocacy/Housing/Outreach Assistance
Special Purpose Reserve Fund.
o $785,229 to the Economic Development Assets Fund (EDAF) to provide funding within the Economic Development Agency (EDA) for real property acquisition.

The year-to-year differences between budget years identified in Table 8 are attributed to the following, significant adjustments:
• General Fund:
o $431,103 increase in taxes other than property, sales and use, and transaction and use taxes;
o $150,100 reduction in licenses and permits – due primarily to an expected decrease in the issuance of building permits;
o $55,000 reduction in fines and forfeiture – due primarily to a decrease in parking citations;
o $95,000 increase in charges for services – due primarily to an increase in rubbish collection fees; and
o $20,300 reduction in miscellaneous revenue – due primarily to the end of the lot rental agreement with Pulice Construction. • All Other Fund Accounts
o $96,000 increase in the Measure I Fund – due primarily to an increase in retail sales in San Bernardino County;
o $762,381 increase in the After–School Program Fund – due primarily to a new contract with Ontario–Montclair School District to allow the City to assist additional children during after school hours; City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
Page xlii
o $450,000 increase in the Economic Development Asset Fund – due primarily to an increase in RPTTF Property Taxes;
o $4,794,353 reduction in the American Rescue Plan – due primarily to the end of the program; and
o $503,000 increase in the Sewer Operating Fund – due primarily to an increase in sewer fees.

VI. OPERATING APPROPRIATIONS
Table 9, below, depicts proposed appropriations for all funds, and separately for the General Operating Fund:

Table 9
Appropriations – All Funds and General Operating Fund
Current Year Prior Year Change
Appropriations:

All Funds $ 57,776,276 $ 52,700,072 $ 5,076,204
General Operating Fund $ 35,641,007 $ 32,591,823 $ 3,049,184 ➢ Processing Appropriations Requests.

Consistent with Fiscal Year 2022–23, Departments were provided greater flexibility in developing budget requests for Fiscal Year 2023–24. Each department was directed to submit expenditure requests demonstrating required growth for services, supplies and capital outlay. Department requests were then adjusted, as required, based on provided justification, historic expenditure data, program requirements, documented evidence, contractual requirements, and funding availability.

Following completion of Budget preparation, the City Manager and Finance Director complete the annual budget cycle by submitting to the City Council the proposed budget for each department, based on City Manager recommendations.

Each Department is advised that program adjustments may be made at Midyear Budget Review to accommodate needed adjustments, within funding availability. ➢ Fiscal Year 2023–24 Budget Objectives:

Operating expenditures in the Fiscal Year 2023–24 Proposed Operating Budget reflect the following:
o A thorough examination of each Department's budget requests; o Adjustments to appropriation requests for travel, services and supplies, and capital outlay based on provided justification, historic expenditure data, program requirements, documented evidence, contractual requirements, and funding availability.

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o Elimination of negative fund balances;
o Provision for annual bond payments on the following:
▪ 2014 Issue of Lease Revenue Bonds,
▪ 2021 Issue of Lease Revenue Bonds, and
▪ 2021 Issue of Pension Obligation Bonds.
o Maintaining the health of the City's General Fund Unassigned and Special Purpose Reserve Funds; and
o Allocating appropriate staff service charges to the Successor Redevelopment Agency, Sewer Fund, and designated grants. ➢ Reductions to Department Requests:

Total Department submitted appropriation requests and City Manager Approved Appropriations are depicted in Table 10, below:

Table 10
Total Department Appropriation Requests
and
City Manager Approved Appropriations
Department's
Request
City Manager
Approved Change
Appropriations:

Total - All Funds (Exclusive of Debt Service) $ 51,187,330 $ 48,353,773 $ 2,833,557 Total - General Operating Fund $ 39,470,019 $ 35,641,007 $ 3,829,012 VII. PERSONNEL SERVICES
➢ Full–Time Employment Positions.

The City's Fiscal Year 2023–24 Proposed Operating Budget includes funding for a total of 208 full–time positions, including the following:
o 207.66 full–time General City positions—many of these positions are funded through a variety of funds and revenue sources, including the following funds:
▪ General Fund
▪ Sewer Fund, and
▪ Grants
City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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o Zero full–time employees paid by the Montclair Housing Corporation. Positions previously funded by the Housing Corporation are now fully funded by the General Fund—this action reserves Housing Corporation funding for maintenance and expansion of the City's affordable housing program.
o 0.34 full–time employees paid by the Montclair Successor Redevelopment Agency.
➢ Reclassifications/Additions of Full–Time Employment Positions.

The City's Fiscal Year 2023–24 Proposed Operating Budget incorporates the following personnel–related additions:
• Fire Chief. The Fire Chief position has remained vacant since 2012 when the City Council created the Public Safety Director position, placing the incumbent Chief of Police over both the Police and Fire Departments. Due to the recent personnel change in the Chief of Police position, restoring the Fire Chief classification will provide the Acting Chief of Police the opportunity to focus exclusively on matters related to the Police Department. An appointed Fire Chief, in turn, will be able to focus not only on matters related to Fire Department operations, but also on the emerging likelihood that cities in the Valley Subregion of San Bernardino County will be involved in a Joint Powers Authority (JPA) related to the delivery of ambulance transport services by the Spring of 2024.

Based on Deputy Fire Chief David Pohl’s current level of experience with Fire Department operations and the upcoming JPA program, the City Manager proposes restoration of the Fire Chief classification and the appointment of Deputy Fire Chief Pohl to Step A of the position, at $15,047 per month in wages ($180,564 annually), plus benefit–related costs, for a total annual cost of approximately $267,321 annually at Step A wage and benefit costs. The current annual wage and benefit cost for Deputy Fire Chief Pohl at Step E of the salary range is $253,435. A personnel Committee action will be prepared for appointment of Deputy Fire Chief Pohl to the Fire Chief classification.
• Medic Squad Reactivation. Parallel with restoration of the Fire Chief classification, the Fiscal Year 2023–24 Proposed Budget incorporates funding in the Fire Department to add additional personnel for reactivation of Medic Squad 151, at an annual wage and benefit cost of approximately $609,310 at Step E of the salary range.

The City’s Equipment Maintenance Manager evaluated Medic Squad 151 and determined that it remains in operable condition and does not require replacement at this time. The Fire Department’s Fiscal Year 2023–24 capital budget includes funding for improvements to, and equipment for, Medic Squad 151. Deputy Fire Chief Pohl has been directed to acquire costing information related to replacement of Medic Squad 151 as part of a future acquisition.

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➢ Part–Time Benefitted Employment Positions.

The City's proposed Fiscal Year 2023–24 Operating Budget includes funding for two part–time General Fund benefitted positions.
o Part–time benefitted positions work approximately 38–hours per week, receive pro–rated benefits, and are enrolled in Social Security for retirement benefits. The City Council authorized the use of part– time benefitted positions, where practicable, to achieve controls and reductions to wage, benefit and retirement–related costs. ➢ Personnel Budget Appropriations.

The Proposed Fiscal Year 2023–24 Budget includes the following appropriations for Personnel Services for all funds, and separately for the General Operating Fund:
o All Funds. The Proposed Fiscal Year 2023–24 Budget includes $29,731,619 for Total Personnel Services, All Funds. Based on 208 full–time City positions and 2 part–time benefitted positions, Personnel Services represent approximately 61.5 percent of the Proposed Fiscal Year 2023–24 Budget, Total Operating
Appropriations (exclusive of debt service) ($48,353,773). o General Fund. The Proposed Fiscal Year 2023–24 Budget includes $24,762,507 for Personnel Services, General Fund appropriations.

Based on full–time/part–time benefitted General Fund positions, Personnel Services represents approximately 69.5 percent of the Proposed Fiscal Year 2023–24 General Fund Operating
Appropriations Budget ($35,641,007).
➢ Budget Allocations by Department.

As indicated in Table 11, below, the Proposed Fiscal Year 2023–24 Budget includes personnel, services and supplies, and capital outlay funding allocations, by Department.

Individual components of Department operations can be found in the Budget Summary section of the Proposed Fiscal Year 2023–24 Budget.

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Table 11
Budget Allocations, By Department
Personnel Services Capital
Services Supplies Outlay Total
$ 162,744 $ 300,855 $ - $ 463,599
2,298,375 3,936,528 453,000 6,687,903
605,848 735,940 - 1,341,788
Human Services 3,457,769 922,000 49,150 4,428,919
10,710,657 1,428,055 218,400 12,357,112
4,815,622 729,745 196,319 5,741,686
3,846,175 6,656,876 210,600 10,713,651
1,599,403 269,605 5,000 1,874,008
Economic Development 557,516 362,560 - 920,076
133,833 250,000 - 383,833
1,467,757 1,754,000 - 3,221,757
75,920 143,521 - 219,441
Total Operating Expenditures $ 29,731,619 $ 17,489,685 $ 1,132,469 $ 48,353,773 - - - 9,422,503
Total Expenditures $ 29,731,619 $ 17,489,685 $ 1,132,469 $ 57,776,276 Debt Service
City Council
City Attorney
Citywide
Community Facility Districts
Community Development
Public Works
Fire
City Manager
Administrative Services
Police
VIII. BUILDING A BETTER MONTCLAIR
Building a better Montclair requires a team of dedicated leaders committed to excellence and the pursuit of ideas and ideals. To achieve this blend of municipal achievement, the City Manager regularly challenges the organization with new objectives designed to:
o Promote improvements to the overall quality of life in Montclair; o Facilitate infrastructure improvements throughout the City including street and alleyway improvements, safe routes to school improvements, ADA improvements, and other infrastructure enhancements;
o Promote and achieve strategic objectives as established by the City Council;
o Promote commercial and residential development throughout the City;
o Establish an effective grants program to secure state, federal and county grants for a variety of physical and economic improvements for the community;
o Promote extension of light rail transit to, and development of, the Montclair Transcenter;
o Develop solutions to community issues, including homelessness and affordable housing;
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o Address long–term issues requiring dedicated funding for specific purposes—e.g., pension liabilities, bond obligations, infrastructure improvements and capital requirements;
o Promote and enhance community service and public safety programs;
o Produce revenue for employee working condition enhancements; o Address state and federal legislative priorities that affect organizational operations;
o Strengthen and harden Montclair against adverse fiscal conditions; and
o Address City Council–directed priorities and objectives.

Recent, ongoing and planned efforts designed to achieve the above include the following:
➢ Formation of a new Transactions and Use Tax District (Placed before the voters on the November 3, 2020, as Measure L).

On November 3, 2020, Montclair voters approved Measure L, providing for a 1 percent transactions and use tax.

Measure L is projected to generate approximately $11.07 million in transactions and use tax revenue for Fiscal Year 2023–24. Earnings from Measure L have been incorporated into the Fiscal Year 2023–24 Proposed General Fund Revenue and General Fund Operating Budgets. As a general tax, Measure L tax revenues are co–mingled with other General Fund revenues and must be used for a variety of governmental purposes. Voter approval of Measure L has enabled Montclair to achieve the following objectives while, at the same time elevate the level of the City’s commitment to funding to a variety of Special Purpose Reserve programs as discussed under section “IV. GENERAL FUND RESERVES – SPECIAL PURPOSE RESERVE FUNDS,” on pages xxxi to xxxix:
o Elevate the General Operating Fund Unassigned Reserve Balance Ratio to a minimum target of 25 percent of the General Operating Fund Expenditure Budget, and an overall target of 50 percent, as discussed under section “III. GENERAL OPERATING FUND RESERVE BALANCE – Unassigned Reserve Funds,” on pages xxvii to xxix.

The Unassigned Reserve Balance Ratio is currently 22.45 percent— see Table 6, General Operating Fund’s Unassigned Reserve Fund Balance on page xxix.
o Commit funding for annual payments on the 2014 Issue of Lease Revenue Bonds, as discussed under section "II. DEBT SERVICE ON BONDS—Debt Service Fund ─ 2014 Issue of Lease Revenue Bonds, on pages xxiii to xxiv.

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o Commit funding for annual payments on the 2021 Issue of Lease Revenue Bonds, as discussed under section "II. DEBT SERVICE ON BONDS—Debt Service Fund ─ 2021 Issue of Lease Revenue Bonds, on pages xxiv to xxv.
o Commit funding for annual payments on the 2021 Issue of Pension Obligation Bonds, as discussed under section "II. DEBT SERVICE ON BONDS—Debt Service Fund ─ 2021 Issue of Pension Obligation Bonds, on pages xxvi to xxvii.
o Improve employee working conditions, establish comparable pay equity, and promote succession planning. This objective is achieved through the labor negotiation process, and by continued improvement to the City's fiscal health.
o Maintain and improve standards of service to the public and community. This objective is achieved by establishing budget priorities; accomplishing fiscal actions taken by the City Council, including through approval of bonded indebtedness for
infrastructure improvements; promoting development activity, including commercial, residential and industrial development; achieving quality–of–life improvements throughout the community; deliver on a range of public services and programs; and other deliberative governmental actions designed to improve the community.
o Create fiscal stability in all sectors of the City's operational budget and reduce fiscal risk. This objective is largely achieved through adoption of a balanced, annual budget and promoting actions that reduce fiscal risk as identified by the California State Auditor’s Office—see discussion under “State Auditor's Report” on pages xx to xxii and Table 4, California State Auditor – City of Montclair Comparison of Fiscal Risk Ranking for Fiscal Year 2019–20 to Fiscal Year 2020–21 on page xxi.
o Satisfy the need for personnel growth and development within the organization, as required to meet the needs of the organization and service needs of the community. This objective is achieved through budgetary and Personnel Committee actions, and through
reorganization elements that promote structural change to the organization as necessary to meet the evolving needs of the organization and the community. Personnel changes for Fiscal Year 2023–24 are discussed in Section "VII. PERSONNEL SERVICES," on pages xliii to xlvi.
o Achieve appropriate budget expenditures for services, supplies, and capital outlay, as required to meet the service needs of the organization and community. This objective is achieved through adoption of the annual budget.
o Achieve City Council directed priorities. This objective is achieved by adoption of the annual budget, by majority agreement of City City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Council Members agenda action items, and through strategic initiatives endorsed by majority agreement of the City Council.

Directed priorities may require a commitment of funds through the appropriations process by adoption of the annual budget or by allocation of funding through agenda action reports.
➢ Evaluate Service Contracting for Specified Programs Targeted at Maintaining and Enhancing Services and Achievable Cost Efficiencies.

Service programs offered by the City are occasionally evaluated to determine if service contracting, subject to labor group provisions, provides the City with viable and affordable options for delivering public services.

Fire code inspections, solid waste service, and a variety of services in the Public Works Department (e.g., median and tree maintenance) have been contracted to outside vendors. The City Manager will continue to evaluate outsourcing of services to promote cost efficiencies and enhance services for the community. ➢ Consider Implementation of a Proposition 64 Compliance Program.

In 2019 the "Medicinal and Adult–Use Cannabis Regulation and Safety Law of the City of Montclair," or the "MAUCRSL, and its companion ordinances were presented to the Montclair Planning Commission for consideration. Following extensive review, the Planning Commission recommended City Council adoption of the MAUCRSL and its companion ordinances.

Due to the diversion of staff time to cope with the COVID–19 pandemic and the need to address certain revenue and licensing policy issues, presentation of the MAUCRSL to the City Council has been delayed. The City Council also directed staff to poll residents regarding the legalization of commercial cannabis businesses in the Montclair community.

In March 2022, the City Council approved the hiring of FM3 to poll residents for their support or opposition to legalized commercial cannabis activity in Montclair.

Polling of residents occurred from April 24 to May 16, 2022. The polling data demonstrated that regardless of whether or not respondents to polling questions were aware that commercial cannabis activity in Montclair is legal or illegal, support for legalization hovered at or around 70 percent of likely voters. Among those respondents who support legalizing commercial cannabis activity in the City, approximately 90 percent stated they would support a gross receipts tax on the selling of cannabis products. Based on the polling data, the City Council approved placing on the November 8, 2022, General Municipal Election Ballot two measures:
o Measure “R” (Ordinance 22–999) would enact a general business license tax on cannabis businesses in an amount not to exceed seven percent (7%) of gross receipts of cannabis businesses licensed to operate in the City of Montclair. On August 1, 2022, the City Council voted to place Measure “R” on the November 8, 2022 general municipal election ballot. Measure “R” passed by 70.22 percent of the vote.

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o Advisory Measure “II” was for advisory purposes only and did not, in any manner, amend City law or permit cannabis businesses to operate within the City. Measure “II” established that Cannabis business may only be permitted by future City Council ordinance, state or federal law requirements, or by a future binding measure approved by Montclair voters. If enacted by a majority (50% plus 1) vote, the Advisory Measure served to inform the City Council on whether or not the voters desire to amend the Montclair Municipal Code to allow legalizing and licensing medical and adult–use cannabis businesses to operate within the City. A “yes” vote on Advisory Measure “II” would recommend that cannabis businesses be allowed to operate within the City; a “no” vote on Advisory Measure “II” would recommend that cannabis businesses not be allowed to operate within the City. Measure “II” passed by 51.91 percent of the vote.

City staff are now in the process of redrafting the “Medicinal and Adult–Use Cannabis Regulation and Safety Law of the City of Montclair” (MAUCRSL) for presentation to the City Council in Fiscal Year 2023–24. City staff projects that a regulatory system for commercial cannabis will produce between $2 million to $4 million annually, based on the approved tax rate and the number of license agreements and types of commercial cannabis activity permits issued by the City.

A redrafted ordinance will provide for a recommended contribution of approximately one percent of annual gross receipts by licensed cannabis vendors for a community benefits program with funding to be received by City–approved benefactors.

Revenue from a Proposition 64 compliance program would be deposited in the City's General Fund and used to support a variety of general government functions and services including, but not limited to, the following:
o Public safety and enforcement programs;
o Code Enforcement services;
o Proposition 64–related programs;
o Homeless assistance programs;
o Infrastructure improvements; and
o Other priorities identified by the City Council.
o Approval and implementation of the MAUCRSL would also make the City eligible to apply for a range of state grants supportive of the above governmental functions.
➢ Promote Development Within North Montclair Pursuant to the Amended North Montclair Downtown Specific Plan (the "Amended NMDSP").

Projects within the Amended NMDSP boundaries include high–density residential and mixed–use development, office space, and adaptive re–use of existing spaces.

The NMDSP area also incorporates the City's Transit Oriented District (TOD).

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Development of the TOD is vital to the City's larger objective to attract economic and residential development to the Montclair community. Furthermore, vital to this latter objective, the City of Montclair has been a regional leader in promoting extension of Gold Line light rail service to the Montclair Transcenter. City leaders regularly work with the Foothill Gold Line Extension Construction Authority and State legislative representatives to secure the required state funding, presently estimated to be approximately $750 million, to extend Gold Line light rail service from Pomona to Montclair.

Promoting development in North Montclair would improve the overall quality of life in the community; create new housing, office, and mixed–use projects; move forward the City's vision for a transit–oriented district; and improve Montclair's property and sales tax base.

To date, NMDSP development projects include the 385–unit "The Paseos at Montclair", the 129–unit "The District at Arrow Station", the 212–unit "The Alexan– Kendry", and the 23–unit "Vista Court".

The 360 mixed–unit "Village at Montclair" received entitlement in December 2020 and is now under construction, with completion scheduled for no later than early– to mid–2025. Ten of the ground floor units at Village at Montclair will immediately serve as commercial units, with twenty of the project's flex units to come on line as commercial units within approximately five years after construction is completed and certificates of occupancy are issued.

Other NMDSP projects awaiting a construction–start–date or nearing entitlement include the following:
• Montclair Kendry Expansion. This entitled high–density residential project is to be developed in association with the existing Alexan–Kendry development, and will utilize shared amenities and office leasing space.

The four–story podium buildings will incorporate 137 units configured in a mix of studio units and one– and two–bedroom apartment townhomes. • Marlowe. This entitled residential project is awaiting a construction start date on the former Vulcan property, and will consist of 302 residential units utilizing a combination of three– and four–story buildings, configured in a mix of studio units and one, two and three–bedroom apartment townhomes.
• Montclair Place. CIM Group has submitted plans for a 606 residential unit, mixed–use development that includes 41,290 square feet of commercial space, 623,550 square feet of residential space, and 352,460 square feet of podium parking service (941 parking spaces provided). The project consists of two main buildings, configured to represent 6 different architectural styles, with a pedestrian–paseos dividing the two main buildings—the two main buildings would be connected by a pedestrian bridge. The project will also feature a Rambla—a tree–lined pedestrian, bicycle and vehicular street used for outdoor events and commercial activities. The project is in final stages of review with presentation to the City Council on or about August 2023.

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• Main Event Entertainment. CIM Group and Main Event Entertainment have entered into a lease for the entire ground floor space under the AMC Theater. Main Event Entertainment operates family entertainment centers featuring billiards, bowling, arcade games, virtual reality games, laser tag, mini–golf, gravity rope courses and karaoke. Main Event Entertainment offers facilities and services for birthday parties, event facility rental services, and meeting and event space with accommodations for corporate meetings or group gatherings. Main Event Entertainment also provides full restaurant services offering appetizers, pizza, hamburgers, salads and desserts, and a full–service bar serving beer, wine, mixed drinks and a bar menu. Main Event is currently in plan check.
• Panera Bread. Negotiations between Target, CIM Group, 99¢ Only Store and the site developer continue, and the City anticipates the parties will reach final agreement in 2023, with construction to follow in 2024–25. • Arrow Highway and Fremont Avenue Improvements. In order to enhance the attractiveness of streets in North Montclair the City Council, in 2019, authorized roadway and median improvements on Arrow Highway between Central and Monte Vista Avenue, and on Fremont Avenue between Arrow Highway and Moreno Street. City staff is in final construction and engineering design and anticipates that roadway improvements will move forward in parallel with, or following completion of major street work at the Village at Montclair development on Arrow Highway.
• NMDSP/Montclair Place District Street Design and Engineering. In June 2022, the City Council approved a contract with Moule & Polyzoides (M&P) to design and engineer roadway improvements for the following NMDSP/Montclair Place District streets:
▪ Moreno Street, between Central and Monte Vista Avenues; ▪ Central Avenue, from the Interstate 10 Freeway, north to Richton Street;
▪ Monte Vista Avenue from the Interstate 10 Freeway, north to Arrow Highway;
▪ La Rambla, an internal commercial and pedestrian/vehicle roadway that will interconnect internal streets at Montclair Place to a central downtown hub of mixed–use properties. ▪ Richton Street, between Central and Monte Vista Avenues; ▪ Huntington Drive, from Claremont Boulevard to Monte Vista Avenue; and
▪ Arrow Highway, between Monte Vista and Mills Avenues.

As discussed under “Street Maintenance Reserve Fund - Complete Streets Program Throughout the North Montclair Downtown and Montclair Place City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Specific Plan Areas,” on pages vii to ix, proposed roadway improvements will create complete street designs (vehicle, pedestrian and bicycle friendly corridors) for targeted streets, create open spaces, build safe bike paths, and promote project development within the NMDSP area and Montclair Place District Specific Plan area.
• Montclair Transcenter–related projects:
o Montclair Transcenter ─ Property Acquisition. City staff continue to advocate for transfer of the Caltrans–owned parcels at the Montclair Transcenter to the City for development through a public–private partnership. A 2022 appraisal ordered by the City indicates that the value of Caltrans–owned property at the Transcenter is appraised at approximately $32+ million; however, the cost to construct a parking facility to support 1,600 vehicles is approximately $37+ million, creating an estimated $5 million negative property value— the Gold Line Extension project’s environmental review for the Montclair Transcenter presupposes that vehicle parking at the Montclair Transcenter will be maintained at approximately 1,600 spaces, and was studied and environmentally cleared for that estimate.

In April 2022, City staff submitted to the office of State Senator Susan Rubio a detailed analysis that justified a request from Montclair to transfer the Caltrans–owned property at the Transcenter to the City. Included in the justification for transfer was the City's support for construction of high–density residential development, including affordable housing, in compliance with Governor Gavin Newsom's promotion of high–density residential development near high–quality public transit facilities. The Montclair Transcenter is ranked as a high–quality public transit facility.

In January 2023, City staff submitted to the office of
Assemblymember Freddie Rodriguez a request to author a bill that would declare the Montclair Transcenter as surplus property, and authorize its transfer to Montclair. Assemblymember Rodriguez indicated that he would author a bill achieving City staff’s objective either in the current or 2024 Legislative year. A similar request was submitted by Mayor John Dutrey to Senator Rubio—Senator Rubio indicated she would co–sponsor a bill with Assemblymember Rodriguez that would transfer ownership of the Montclair Transcenter to Montclair.

In July–August 2023 City staff will present to the City Council an agreement to engage Moule & Polyzoides (M&P) to develop a Master Site Plan for the Montclair Transcenter. The Master Site Plan would incorporate the following:
▪ Market–rate and affordable housing developments on the north side of Richton Street and the southwest parking field south of Richton Street.

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▪ A 1,600–space parking structure to be constructed on the southeast parking field, south of Richton Street—the ground floor would include a relocated bus terminal, creating space for additional housing development.
▪ A station platform for the Gold Line—Gold Line track will be located north of the existing Metrolink platform, and the Gold Line Platform will be north of the Gold Line tracks.
▪ A transit–service center that is standalone or integrated into the parking structure. The facility would incorporate covered waiting space, food service, bicycle storage,
ticket/information center, restrooms, child care services and commercial spaces. The facility would be standalone or
constructed to integrate with the parking structure.
o Montclair Transcenter ─ Gold Line Extension. Mayor John Dutrey, Council Member Bill Ruh and City Manager Starr continue to advocate for extension of the Gold Line from Pomona to Montclair.

The Gold Line Foothill Extension Construction Authority (Construction Authority) estimates the additional funds needed to construct the Gold Line extension from Pomona to Claremont and Montclair at $750 million.

In June 2023 the 9.1–mile, four–station project segment from Glendora to Pomona (Glendora, San Dimas, La Verne and Pomona) is projected to achieve track construction completion. Construction on the extension out of Azusa started in July 2020, is expected to be fully completed in late 2024, and will enter service in early 2025.

To complete the Gold Line extension to Claremont and Montclair, the Construction Authority requires approximately $750 million in state funding. The Los Angeles Metropolitan Authority (LA Metro), Construction Authority, state Legislative leaders, and the cities of Claremont and Montclair are working to secure the necessary funding to complete the extension of Gold Line light rail to the Montclair Transcenter.

Once funding is established, the Construction Authority will begin a procurement process to either retain the existing contractor or request new bids for a design–build team to construct the 3.1–mile, two–station (Claremont and Montclair) project segment.

Construction on the Pomona to Montclair segment is expected to take an estimated four to five years to complete.
➢ Redevelopment of Montclair Place.

The ongoing redevelopment of Montclair Place is intended to address the changing nature of the retail industry, particularly as those changing dynamics affect major retail shopping centers throughout the nation. The initial step toward redevelopment of Montclair Place included completion of a specific plan for the City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Montclair Place District (the "Montclair Place District Specific Plan" or "MPDSP")— an area that falls between Moreno Street to the north, the Interstate–10 Freeway to the south, Central Avenue to the east, and Monte Vista Avenue to the west.

City staff presented the MPDSP to the City Council for adoption in November 2021.

As designed, the MPDSP focuses on developing a central downtown warren of blocks, streets, parks, and open spaces populated with residential, mixed–use, office, entertainment, restaurant, civic, commercial, and educational uses. The MPDSP also calls for increasing existing commercial uses by up to 500,000 square feet.

Promoting development of the Montclair Place District pursuant to the vision of the MPDSP would improve the overall quality–of–life in the community, and enhance the City's sales and property tax base.

MPDSP projects recently completed within, or proposed for, the Montclair Place District include the following:
• AMC Luxury Dine–In Theater. In 2021, CIM Group opened the all–new 12 Screen, AMC Luxury Dine–in Theatre to the public. The theater provides for commercial space on the ground floor, with the AMC Theater operating on the upper level. The building features a unique metal–scape façade with nighttime lighting, and serves as the kickoff for the planned redevelopment of Montclair Place. The entire ground floor space of the AMC Theater building was recently leased by Main Event Entertainment. Main Event Entertainment operates family–friendly entertainment centers that feature billiards, bowling, arcade games, virtual reality games, laser tag, mini–golf, gravity rope courses and karaoke. Main Event Entertainment also provides full restaurant services offering appetizers, pizza, hamburgers, salads and desserts, and a full–service bar serving beer, wine, mixed drinks and a bar menu. The Main Event project is currently in plan check. • Phase One Mixed–Use Project ─ CIM Group. CIM Group, owner of Montclair Place, has submitted an application for its first mixed–use project within the Montclair Place District. The project features 606 residential units above podium parking, in six– to eight–story building configurations designed to reflect six architectural styles. Upon receiving entitlement (projected for August 2023), the development will be constructed on the northeast quadrant of the Montclair Place District. Construction is expected to begin in 2024.
➢ Economic Development Agency and its Expanding Role in Promoting Economic Development, Planning for Development in the City's Sphere of Influence, and Promotion of Affordable Housing.

In the Fiscal Year 2023–24 Proposed Operating Budget, the Economic Development Assets Fund (EDAF) retains a balance of $5,623,917.49. The purpose of the EDAF is to provide and enhance funding within the Economic Development Agency (EDA) for real property acquisition, affordable housing development, homeless assistance, and economic development activities. The re– transitioning of the Economic Development Department into the Economic City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Development Agency (EDA) in Fiscal Year 2022–23 emphasized the EDA’s evolving role as an extension of the former Montclair Redevelopment Agency (RDA).

Excluding housing–related real property that is assigned to the Montclair Housing Corporation, real property purchased through the EDAF will be held by the EDA for future development, either through a public–private–partnership (PPP), or by sale to a private entity for development purposes. Receipts from the sale of real property held by the EDA will be transferred to the EDAF for future real property acquisition and other projects of the EDA.

The EDA has assumed the role of the former RDA in the promotion of economic development activity in the City and the pursuit of funding to develop affordable housing in the community.
• Opportunity Zones. To achieve its economic development objectives, the EDA will, in part, consider opportunities to take advantage of tax code provisions related to the operation of Opportunity Zones which function as an economic development tool designed to spur economic development and job creation in distressed communities. The purpose of having the EDA establish an Opportunity Zone program is to generate economic development activity in targeted and distressed geographical areas of Montclair. As demonstrated on the California Opportunity Zone Portalhttps://opzones.ca.gov/find-opportunity-zones/, significant areas of Montclair are Opportunity Zone designated. With the second highest amount of Opportunity Zones in the state, the Inland Empire is in a prime position to take advantage of Opportunity Zone benefits. • Sphere of Influence. The EDA will also work with San Bernardino County toward establishing Opportunity Zone designation in the City's Sphere of Influence (SOI), post annexation. Receiving Opportunity Zone designation for the SOI is crucial to attracting the investment needed to improve this area's infrastructure and commercial, industrial, and residential development prospects. City staff does recognize the hurdles related to passing new federal legislation to expand Opportunity Zones in the state, and will work with federal legislators to achieve this objective.

The City Manager and Economic Development Agency Director have engaged with San Bernardino County's Chief Executive Officer to discuss cooperative objectives related to economic development in the SOI and working toward transitioning the SOI to the City's administrative management through annexation, and received a commitment for that purpose. The City Manager has conditioned this effort with the need for San Bernardino County to restore to the City the property tax increment share of the former Montclair RDA that is transferred annually to the County. San Bernardino County receives an estimated $2 million as its annual distribution from the former Montclair RDA's property tax increment. San Bernardino County's CEO has taken the request under advisement.

In the event that the County agrees to restore the property tax increment to the City, the funds are recommended for annual allocation to the EDAF for future project development. As part of this joint effort, the EDA is City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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working with the consultant for the General Plan Update to incorporate an SOI element that will evaluate development patterns for the SOI and consider infrastructure improvement costs for the SOI. An expansion of the consultant’s agreement will be presented to the City Council for consideration.
• Inclusionary Housing Ordinance. The EDA will have oversight responsibility of the City's Inclusionary Housing Ordinance (IHO). The EDA is currently redrafting the City's existing IHO and will present the successor IHO for City Council consideration during the third or fourth quarter of 2023. In–lieu fees derived from Inclusionary Housing fees paid by developers, and any IHO real property assets transferred to the City by developers, will be retained by the EDA for development of affordable housing projects. Affordable Housing assets associated with administration of the IHO would be held by, and administered through, the Montclair Housing Corporation (MHC).
• Affordable Housing Development. In April 2022, the EDA and the Montclair Housing Authority (the "MHA") became the beneficiary of approximately $3.2 million in repaid residual receipt loans, plus interest, that had been provided to Augusta Communities, an IRS 501(c)(3) Corporation established by the City in 1998 to provide affordable housing (through rent control) at mobile home parks in the City managed by Augusta Communities.

In late 2021, Augusta Communities sought to refinance its 2012 Issue of Mobile Home Park Revenue Bonds. In order to refinance its 2012 Bonds, Augusta Communities required the approval and cooperation of the Montclair City Council. As part of the 2022 Bond refinancing proposal, the City negotiated a package requiring Augusta Communities to extend affordability covenants on each of its three Montclair mobile home parks for thirty years, and pay to the MHA the RDA residual receipt loans, with interest.

In addition to the 104 affordable housing units owned and managed by the Montclair Housing Corporation (MHC), the MHC holds property in North Montclair acquired in early 2022 that may serve as the location for a future affordable housing development. The City is also committed to acquiring Caltrans–owned property at the Montclair Transcenter, and pursuing a public–private partnership for development of market rate and affordable housing at the Transcenter, plus parking facilities for public transit service riders.
• San Bernardino Council of Governments Housing Trust Fund. In 2022, the San Bernardino County Council of Governments (COG) initiated the process of exploring opportunities for establishing a County administered Housing Trust Fund. To date, the COG has prepared a Strategic Plan and a White Paper outlining the operational aspects of the Trust Fund. The COG projects that it will take approximately four to five years for the Trust Fund to secure sufficient grant dollars to achieve administrative benefit for member agencies. Membership in the Trust Fund will be based on population. The COG projects that annual administrative costs will be City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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approximately $250,000. Eleven San Bernardino County cities, including Montclair, have indicated interest in joining the Trust—Montclair’s cost is projected to be approximately $30,000 annually.
• Addressing Homelessness. Homelessness remains a serious issue in Montclair, the region and throughout California. The EDA, along with the Montclair Code Enforcement Special Operations Team, has been tasked to develop grant funding to facilitate development of temporary housing.

Working collaboratively with the EDA, the City's Code Enforcement Special Operations Unit is engaging with local organizations to promote programs designed to address Montclair's homeless problem.

In addition to its effort to develop a temporary shelter program, the City is also seeking state grants to provide supportive and educational wraparound services including substance abuse counseling; case management; medical and mental health services; and transition services for more permanent housing. The objective is to move clients from having no regular nighttime residence to a temporary, stable facility that can address immediate needs, offer benefits assistance, and ultimately place clients on the road to stability and economic self–sufficiency. o Care Court. Montclair will also engage with the San Bernardino County Department of Public Health in implementing Governor Newsom's CARE Court concept, outlined in the Governor’s 2022 May Budget Revise.

In April 2022, SB–1338 (the Community Assistance, Recovery, and Empowerment (CARE) Court Program) was introduced, proposing a framework for Governor Newsom’s plan for Care Courts to compel people with serious mental illnesses and substance use disorders into treatment, while also providing participants with supportive housing and wrap–around services.

The CARE component of CARE Court is a new mental health process intended to assist people living with under– or un–treated schizophrenia spectrum or other psychotic disorders, and who lack medical decision–making capacity––, many of these individuals are unhoused.

The State Legislature approved $65 million in CARE Court funding as part of the state’s 2022–23 budget. Each of California's 58 counties would be required to participate in the CARES Court program. Counties failing to provide requisite services would face penalties.
➢ Promote Housing, Commercial and Industrial Development, and Healthy Montclair Projects Throughout the Community.

Promoting development throughout the Montclair community pursuant, in part, with guidelines proposed through an updated General Plan, would improve the overall quality of life throughout the community, and improve the City's sales and City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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property tax base. A number of projects currently underway in Montclair include the following:
• Citywide development. A number of housing, commercial and logistics projects have already been completed in the City's southern sector. Other projects are under development and/or are in planning.
• Tiki Drive–In/Mission Project. Development in the City's southern sphere includes the site of the former Montclair Tiki Drive–In Theater. The site is currently being graded to accommodate a mix of light industrial/ manufacturing and logistics support in a "campus" environment. The Mission Project consists of eight buildings on 27.4 acres located at the northwest corner of Mission Boulevard and Ramona Avenue. The project is bounded by State Street to the north, Ramona Avenue to the east, Mission Boulevard to the south and a mix of residential and industrial improvements to the west.

Closure of the Mission Tiki Drive–in to accommodate the Mission Project adversely impacts the City’s sales tax revenue base and available forms of leisure entertainment (four outdoor movie theater screens) and shopping experiences (weekly swap meets). To redress these losses to the Montclair community, the City and Mission negotiated terms that required Mission Project to pay to the City an annual Community Benefit fee equal to one and one–quarter cent ($0.0125) per month for every square foot of the building area leased for each month of the year. Based on 513,295 square feet of total lease space available, the annual remittance to the City would be $76,994.25. The Community Benefit Fee, with first payment expected no sooner than 2025–26, shall be deposited in the City’s General Fund to be used for community benefit purposes determined by the City. Eligible programs will include, but not be limited to, youth sports programs, the Montclair to College program, league sport programs and school–related programs and activities.
• Holt and Mission Boulevard Corridors. The City Manager and Economic Development Agency Director have worked with Congresswoman Norma Torres to develop federal assistance to enhance the Holt and Mission Boulevard corridors through Pomona, Montclair and Ontario. The effort is designed to improve the appearance of the boulevards, promote business, industry and housing development, and address a range of issues shared in common by the three cities along the length of the two corridors.

Discussions have included activating the Holt Boulevard corridor by focusing on transit–related development.

The opportunity for transit–related development along Holt Boulevard may be a byproduct of the West Valley Connector (WVC) Project and the possible selection of Holt Boulevard as the alternative extension of the Gold Line to ONT. This project is currently stagnant; however, City staff will re–engage with Congresswoman Torres to determine future potential through the use of Community Project Funds.
• San Antonio Creek Trail. The vision for Montclair’s future San Antonio Creek Trail consists of a vibrant, connected, and safe multi–use greenway City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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path that will run north–south through the entire City from its northern limits at the Pacific Electric Trail near Monte Vista Avenue and Richton Street, and continuing three miles south to Montclair’s city limits at Mission Boulevard.

When completed, the entire length of the San Antonio Creek Trail will provide new connections between neighborhoods and to parks, recreation centers, schools, transit areas, job centers, and other community destinations.

In March 2022, Montclair was notified by the California Department of Transportation that it was awarded approximately $4.2 million from the nearly $300 million available in Clean California Grants for improvements to Sunset Park, including for a pilot segment of the San Antonio Creek Trail adjacent to Sunset Park. Construction on the pilot segment and other improvements to Sunset Park are expected to begin in 2023.

Building the San Antonio Creek trail will bring a number of quality–of–life improvements to the Montclair community, identified by various state agencies as a disadvantaged community. An investment in the San Antonio Creek trail will improve public health, economic opportunity, and environmental and transportation benefits for the Montclair community and surrounding cities.

From an environmental and health perspective, construction of the trail will encourage area residents to shift from the use of personal vehicles to other forms of transportation, including walking, cycling, and the use of public transit, resulting in lower traffic congestion, lower greenhouse gas emissions, improved air quality and higher levels of physical activity, thereby improving the health and wellbeing of area residents.

The trail provides opportunities for residents making trips across the region to get to work or school, run errands, or visit friends and family through an active transportation network. Proximity of the trail to the Montclair Transcenter, a major transit hub with connections to rail and bus service, will create an important link for commuters connecting to other parts of the Southern California region and other forms of public transit.

Additionally, because modes such as walking and biking provide some of the lowest–cost forms of transportation, constructing the trail is projected to produce positive economic, transportation, and equity benefits for those disadvantaged communities adjacent to the San Antonio Creek trail, including Montclair.

In order to achieve funding for the entire length of the San Antonio Creek Trail project, the San Antonio creek corridor has been split into five segments, as demonstrated in Illustration 1, below. Segments break at the locations of major barriers (Metrolink Railway, I–10 Freeway, and Union Pacific Railway) and/or logical construction phases that connect to existing or planned active transportation facilities or key community destinations.

City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Illustration 1
San Antonio Creek Trail Segments
➢ 2021 Issue of Lease Revenue Bonds.

Over the next four years, City staff will complete infrastructure projects identified by the City Council for improvement. Some listed projects referenced in Table 5 on page xxv are already under design or have been approved by the City Council for completion. Projects currently underway include the following:
• Parks Master Plan. In April 2022, the City Council approved the award of a contract for development of a Parks Master Plan. The plan has been received by the City Council. L.D. King Engineering is currently completing design for improving the facilities at Saratoga Park—the City’s premier sports park. Improvements to Saratoga Park will be facilitated by a $2 million Community Project Funding Grant provided through the office of City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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Congresswoman Norma Torres in conjunction with 2021 Lease Revenue Bonds.
• Reeder Ranch Park. Construction on the Reeder Ranch Park, on Holt Boulevard, adjacent to the historic Reeder Heritage Ranch, is currently under way. In 2020, the City was awarded a $5.137 million grant from the Proposition 68 Statewide Park Program (Round 3) Grant Awards—the total cost of the project is estimated at $5.5 million. Project design calls for a new 2,500 square feet recreation center, natural playground, walking trails, fitness stations, picnic tables with shade structure, restroom facilities, public art, parking lot, lighting, and landscaping throughout the park. A portion of Reeder Ranch Park construction (approximately $400,000) will be offset by use of 2021 Lease Revenue Bonds. • Flashing Stop Sign Replacement Program. The City Council has demonstrated a commitment to the Safe Routes to School Program. A significant, authorized Manual on Uniform Traffic Control Devices (MUTCD) upgrade for the Safe Routes to School Program is the installation of flashing stop signs at designated points throughout the community. An analysis of GIS mapping data indicates that an estimated 433 stop signs are installed throughout the City. Replacing each stop sign would cost approximately $779,400, not including installation.

In the Fiscal Year 2022–23 Budget, the City Council allocated $550,000 from the 2021 Issue of Lease Revenue Bonds for the installation of flashing stop signs at designated intersections throughout the City. An analysis of GIS mapping data indicated that an estimated 433 stop signs are installed throughout the City, and that approximately 250 stop sign locations warrant upgrade to the flashing stop sign configuration at a cost of approximately $450,000. Contracting for installation of the flashing stop signs was estimated at approximately $100,000. Installation of the flashing stop signs is now in progress.

IX. CONCLUSION
As presented to the City Council for consideration, the Proposed Fiscal Year 2023–24 Budget can be termed a successful budget that utilizes a number of funds and strategies to achieve balance and respond to a number of community and organizational needs.

Central to the Budget’s fiduciary commitment is the creation of debt service funds, including the following:
• The 2014 Issue of Lease Revenue Bonds Debt Service Fund ─ $2,587,763; • The 2021 Issue of Lease Revenue Bonds Debt Service Fund ─ $2,397,413; • The 2021 Issue of Pension Obligation Bonds Debt Service Fund ─ $4,437,327.

The Fiscal Year 2023–24 Budget, as proposed, also incorporates the allocation of funds for Special Purposes, including the following three funds introduced for consideration in the proposed Fiscal Year 2023–24 Budget:

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• Gold Line Betterment Reserve Fund ─ $1,250,000.
• Street Maintenance Reserve Fund ─ $1,250,000;
• Homeless Advocacy Assistance Reserve Fund ─ $500,000; Improved sales tax revenues, combined with transactions and use tax earnings generated by Measure F and Measure L have contributed greatly to the City's ability to recover in the post–COVID–19 Pandemic era.

For Fiscal Year 2023–24, each City Department was provided greater flexibility in the preparation of their respective budget programs. Minimal adjustments were, however, made based on historical data, expenditure details, actual and projected needs, and available funding.

In relation to the General Operating Fund Unassigned Reserve's Operating Reserve Ratio, I am pleased to report that at 22.45 percent, or $8 million, City staff is nearing the City Council's objective to maintain a minimum fund balance of approximately 25 percent of the General Operating Fund Appropriations Budget. Going forward, City staff will work toward the GFOA and California State Auditor’s Office recommendation for an optimum fund balance ratio of 50 percent. Based on total reserve assets, including $30,688,706 in Special Purpose Reserve Funds and $8 million in Unassigned General Fund Reserves, the total Operating Reserve Ratio (Unassigned and Assigned) is approximately 109 percent of the General Fund Proposed Operating Budget.

Each year, City staff seeks to improve upon, or achieve new revenue enhancements. In November 2020, Measure L received 68.84 percent voter support, and is expected to generate an estimated $11.074 million in Fiscal Year 2023–24, with $2,397,413 allocated annually to the debt service fund for the 2021 Issue of Lease Revenue Bonds.

Voter approval of Measure L presents the City Council the opportunity to bring critical infrastructure improvements to the community, enhance municipal services, and improve employee working conditions.

During Fiscal Year 2022–23, the City Council agreed to place on the November 8, 2022 ballot two measures (Measure “R” and Measure “II”) asking voters to consider (i) the legalization of commercial cannabis businesses in the City, and (ii) a maximum 7 percent cannabis sales tax on licensed commercial cannabis businesses. Each measure was approved by the voters, and City staff is currently redrafting a commercial cannabis ordinance for presentation to the City Council in Fiscal Year 2023–24.

Over the past decade, the Montclair organization has fully embraced the matrix of a "New Economy"─ a standard that responds to a public that demands local government agencies provide efficient public services without significant diminution in service levels.

In effect, public expectation is for local leaders to re–invent the process of service delivery to achieve traditional expectations without unnecessary tax burdens. The City’s fiscal discipline, prudence, and fiscal policy recalibration over the past several years has been to accomplish this community expectation.

In 2020, the paradigm shifted, a casualty of a microscopic virus that imposed a new set of restrictions on local governments and their ability to deliver services. Only through a concerted effort to promote new revenue programs and sources is the City now City Manager's Fiscal Year 2023–24 Budget Message to the City Council June 7, 2023
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effectively putting the economic crisis brought on by the COVID–19 pandemic behind us—the passage of Measure L has been instrumental to this effort. Measure L affords Montclair the ability to continue a healthy and responsive program of services for the community.

Going forward, City staff will:
• Routinely look at fresh approaches for service delivery; • Continue to evaluate grants and outside funding opportunities to defray General Fund and other fund–related expenditures;
• Seek to develop strategies to improve both the appearance and infrastructure of the community;
• Promote new revenue concepts;
• Pursue development of the City's commercial and residential base; • Promote Economic Development opportunities by drawing on the City's past and effective promotion of redevelopment as a tool to revitalize Montclair; • Continue to develop the City's expanding partnership with CIM Group for investments in North Montclair; and
• Work with legislators and the City Council to move Montclair forward.

Based on discussions in the City Manager's Fiscal Year 2023–24 Budget Message, it is clear the City Council continues to develop its role as a responsive governing body that is focused on prudent fiscal management practices—practices that allow the City Council to function as architects of Montclair's fiscal destiny.

Through vibrant, visionary, and energetic projects like the Amended North Montclair Downtown Specific Plan, the Montclair Place District Specific Plan, and the upcoming Arrow Highway Mixed–Use District Specific Plan and General Plan Update it is evident that Montclair is a community shaping its destiny and trending toward an era of progress.

As the Montclair organization moves into the new fiscal year, its leaders continue confronting the challenges offered by the economic paradigm confronting municipalities—a paradigm requiring a conservative stewardship over fiduciary responsibilities. Concurrent with its need to proactively address this economic reality, the Montclair organization is committed to maintaining a balance between its commitment to the organization and its people, and its commitment to provide a superior level of services for the community.

On behalf of the Montclair City Council and the City's management team, I continue to thank each City of Montclair employee for providing exceptional service to the Montclair community. Your individual service to the City has been instrumental in making Montclair a community residents are proud to live in, businesses are honored to operate out of, children can safely play in, and employees are proud to work for.

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I also thank the Finance Department and management team for their efforts in putting together the proposed Fiscal Year 2023–24 Budget, and helping to keep Montclair on a forward footing.

Honorable Mayor and City Council, the management team is at your disposal to answer any questions each of you may have regarding the proposed Fiscal Year 2023–24 Budget and the City's program of services.

ECS:JK/MF
Sincerely,
Edward C. Starr
City Manager
Budget Summaries

SOURCES
Estimated Estimated
Fund Balance/ Transfers Transfers Fund Balance/
Retained Earnings Estimated In TOTAL Operating Out TOTAL Retained Earnings July 1, 2023 Revenue (Descriptions Follow) SOURCES Appropriations (Descriptions Follow) USES June 30, 2024 1001 General Operating Fund 7,956,909 (1) 100,000 39,369,327 47,426,236 35,641,007 3,785,229 39,426,236 8,000,000 Special Revenue Funds
1102 Gas Tax Fund - 1,090,496 - 1,090,496 976,815 - 976,815 113,681 1103 Road Maintenance Rehabilitation Fund 1,960,279 942,426 - 2,902,705 - - - 2,902,705 1104 Measure I Fund 6,004,459 1,006,000 - 7,010,459 - - - 7,010,459 1110 Traffic Safety Fund 106,269 90,000 - 196,269 - 100,000 100,000 96,269 1112 Disability Access Fee 55,108 9,000 - 64,108 - - - 64,108 1130 Park Maintenance Fund 23,138 37,000 60,138 60,150 - 60,150 (12) 1131 Park Development Fund 1,156,207 383,600 - 1,539,807 - - - 1,539,807 1132 CDBG Fund - 271,698 - 271,698 121,698 - 121,698 150,000 1135 Air Quality Improvement Fund 117,343 110,500 - 227,843 - - - 227,843 1138 Senior Nutrition Fund - 199,666 - 199,666 199,666 - 199,666 - 1140 Asset Forfeiture Fund- State 101,244 10,150 - 111,394 - - - 111,394 1141 Prop 30/SB 109 Fund 86,897 100 - 86,997 - - - 86,997 1143 Public Safety Fund 304,748 580,685 - 885,433 930,864 - 930,864 (45,431)1144 Federal Asset Forfeiture Fund- DOJ 570,224 30,400 - 600,624 1,000 - 1,000 599,624 1146 State Asset Forfeiture 15% Set-aside Fund 35,992 1,600 - 37,592 - - - 37,592 1147 Federal Asset Forfeit. Fund- Treasury 125,830 30,150 - 155,980 - - - 155,980 1148 School District Grant Fund 71,496 124,230 - 195,726 124,230 - 124,230 71,4961149 Citizens Option for Public Safety (COPS) Grant 288,576 200,500 - 489,076 400,000 - 400,000 89,076 1150 Local Law Enforcement Block Grant 19 78,162 - 78,181 - - - 78,181 1151 Crime Prevention Fund 2,378 210 - 2,588 - - - 2,588 1152 Recycling Block Grant Fund 124,226 12,100 - 136,326 10,000 - 10,000 126,326 1155 Statewide Park Development Grant Fund 2,000 4,762,553 - 4,764,553 - - - 4,764,553 1156 Homeless Housing Assistance & Prevention Fund 10,824 23,800 - 34,624 23,800 - 23,800 10,824 1160 After-School Program Grant Fund - 2,265,588 - 2,265,588 2,265,588 - 2,265,588 - 1162 City of Hope 1,291 1,000 - 2,291 1,000 - 1,000 1,291 1163 Safety Department Grant Funds - 18,000 - 18,000 - - - 18,000 1164 OMSD Immunization Grant 1,371 - - 1,371 - - - 1,371 1166 Kaiser Permanente Grant 2,684 - - 2,684 3,000 - 3,000 (316) 1167 Resource Center Grant - OMSD 21,865 - - 21,865 - - - 21,865 1168 Title IIIB Sr Support Services - 40,000 - 40,000 40,000 - 40,000 - 1169 Healthy Communities Strategic Plan 7,823 15,701 - 23,524 15,701 - 15,701 7,823 1171 ASES Supplemental Grant Fund 155,617 - - 155,617 - - - 155,617 1180 EMS- Paramedic Fund 17,704 46,850 - 64,554 49,995 - 49,995 14,559 1181 Contributions & Donations 500 500 - 1,000 - - - 1,000 1704 Sewer Expansion Fee Fund 870,019 51,000 - 921,019 - - - 921,019 1740 Developer Impact Fees - Local 1,282,267 100,000 - 1,382,267 - - - 1,382,267 1741 Developer Impact Fees - Regional - 100,000 - 100,000 - - - 100,000 1742 Burrtec Pavement Impact Fees 242,122 75,000 - 317,122 - - - 317,122 1744 Utility Undergrounding In Lieu 383,397 - - 383,397 - - - 383,3971745 General Plan Update Fees 111,068 12,000 - 123,068 55,000 - 55,000 68,068 1746 Housing Trust Fund 555,708 - - 555,708 - - - 555,708 1748 Public-Education-Gov't Fees (PEG) 122,059 35,000 - 157,059 - - - 157,059 Total 14,922,752 12,755,665 - 27,678,417 5,278,507 100,000 5,378,507 22,299,910 Capital Project Funds
1206 Economic Development Agency 1,500,000 4,841,338 785,229 7,126,567 232,560 - 232,560 6,894,007 1250 & 51 Successor Agency Bond Proceeds 12,746,325 125,000 - 12,871,325 75,000 - 75,000 12,796,325 1252 2014 Lease Revenue Refunding Bond Proceeds 651 - - 651 - - - 6511253 2021 Lease Revenue Refunding Bond Proceeds 42,596,237 50,000 - 42,646,237 973,945 - 973,945 41,672,2921743 PUC CalTrans Reimbursement Fund 262,502 - - 262,502 - - - 262,502 Total 60,447,053 1,675,000 785,229 62,907,282 1,281,505 - 1,281,505 61,625,777 Special Assessment Funds
1601 Community Facilities District 2011-1 247,068 170,592 - 417,660 170,092 - 170,092 247,568 1602 Community Facilities District 2011-2 117,961 49,599 - 167,560 49,349 - 49,349 118,211 Total 365,029 220,191 - 585,220 219,441 - 219,441 365,779 Debt Service Funds
1302 2014 Refunding Bonds - 2,587,763 - 2,587,763 2,587,763 - 2,587,763 - 1303 2021 Lease Revenue Bonds - 2,397,413 - 2,397,413 2,397,413 - 2,397,413 - 1304 Pension Obligation Bonds - 4,437,327 - 4,437,327 4,437,327 - 4,437,327 - Total - 9,422,503 - 9,422,503 9,422,503 - 9,422,503 -
Enterprise Funds
1501 & 03 Sewer Operating Fund 2,885,596 5,515,000 - 8,400,596 5,311,858 - 5,311,858 3,088,738 1502 Sewer Replacement Fund 2,439,667 234,000 - 2,673,667 1,000 - 1,000 2,672,667 Total 5,325,263 5,749,000 - 11,074,263 5,312,858 - 5,312,858 5,761,405 Reserve Funds
Reserve Funds 27,688,706 (1) - 3,000,000 30,688,706 620,455 - 620,455 30,068,251Total 27,688,706 - 3,000,000 30,688,706 620,455 - 620,455 30,068,251 TOTAL - ALL FUNDS 116,705,712 69,191,686 3,885,229 189,782,627 57,776,276 3,885,229 61,661,505 128,121,122 Notes:
(1) Fund Balance has been estimated utilizing the fiscal year 2021-22 midyear general fund approved amounts. 1 USES

TRANSFERS IN AND OUT DETAILED DESCRIPTIONS

SOURCES & USES STATEMENT

FROM TO AMOUNT PURPOSE
Traffic Safety General Operating $ 100,000 Reimbursement for traffic safety enforcement Fund costs. State law provides that CVC fines and
forfeitures be initially recorded in a "Traffic Safety
Fund". Since costs associated with these
activities exceed this amount, annual allocations
are transferred to the General Operating Fund.

General Fund Gold Line Betterment $1,250,000 Establishement of the Gold Line Betterment Special Reserve Fund Special Reserve Fund.

General Fund Street Maintenance $1,250,000 Establishment of the Street Maintenance Special Reserve Fund Special Reserve Fund.

General Fund Homelessness Advocacy $ 500,000 Establishment of the Homelessness Advocacy Special Reserve Fund Special Reserve Fund.

General Fund Economic Development $ 785,229 Provide funding for real property acquisition.

Asset Fund

TOTAL $3,885,229
2 CITY OF MONTCLAIR
FISCAL YEAR 2023-24 BUDGET

FUND DESCRIPTIONS
Unlike the private sector, governmental budgeting and financial reporting is based upon fund accounting. A fund is a "fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations." Not all governmental funds are required to be budgeted; some are small or don't receive annual revenue and/or expenditures. All significant operations of the City are included in this budget; however, for those accounting funds that are not present expenditures will be approved by the governing board.

BASIS OF ACCOUNTING
The budgets of the City’s governmental funds (General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds) are prepared on a modified accrual basis and flow of financial resources principle where revenues are realized only if they are converted into cash within the budget cycle or sixty days thereafter, and expenditures are recorded when incurred and payable from available financial resources.

Budgets for the City’s proprietary fund (Sewer Fund) are prepared on a full accrual basis where revenues are recognized when earned, and expenses are recognized when they are incurred.

Below are descriptions for the funds included in the City’s Budget.

GOVERNMENTAL FUNDS

GENERAL FUND
The General Fund is used to account for all financial resources except those required to be accounted for in another fund. Typically, the general fund is the primary operating fund of a governmental entity. The General Fund has two components, the Operating Fund (1001) and various reserve funds.

Major revenue sources include property taxes, sales tax, and utility users tax. Detail information related to revenue sources is included in the Statement of Estimated Revenues and related notes thereto.

The City Council has established minimum threshold target polices for the City's General Operating Fund. The policy sets a target level of available funding at $6.0 million which should be comprised of assets that are available for immediate appropriation, i.e., current financial resources. Use of monies present in this fund requires specific authorization from the City Council.

For the reserve component, monies are segregated (assigned) into separate individual funds which represent the reserve portion of the General Fund. These provide future resources to fund those activities. The total fund equity of the General Fund is composed of the operating portion and these reserves.

SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Like the general fund, the budget for a special revenue fund includes only those revenues which are expected to be received in the current fiscal year or shortly thereafter, and expenditures are recognized only if they are expected to be liquidated with current financial resources.
3 Gas Tax Fund and SB1 Fund (1102 & 1103) Gas Tax monies allocated to local governments in accordance with California Streets and Highways Code Sections 2032, 2105, 2106, 2107 and 2107.5 are required to be deposited in a special revenue fund. By law, the funds are restricted to expenditures for the construction, improvement and maintenance of the public streets and roads system.

Measure I Fund (1104) San Bernardino County voters approved passage of Measure I authorizing the San Bernardino County Transportation Authority to impose a one-half cent sales tax to finance transportation improvement and traffic management programs. Cities are apportioned the "local share" of Measure I monies on a per capita basis and in accordance with a transportation plan and capital improvement program adopted by the local jurisdiction.

Cities may also receive funding for regional projects pursuant to San Bernardino County Transportation Authority’s (SBCTA) five-year and twenty-year plans. In the past, Montclair was allocated regional monies for the Montclair Multi-Modal Transit Center and the Monte Vista Avenue Extension projects.

Traffic Safety Fund (1110) Vehicle Code Section 42200 provides that fines and forfeitures which a city receives as a result of arrests by city officers for Vehicle Code violations must be deposited in a special fund entitled the "Traffic Safety Fund." Monies credited to the Traffic Safety Fund can only be used for traffic control devices, the maintenance thereof, equipment and supplies for traffic law enforcement and traffic accident prevention, and for the maintenance, improvement, or construction of public streets, bridges and culverts within the city. Monies deposited to the fund cannot be used to pay police officer salaries. It is City policy to transfer all Traffic Safety Fund revenues at year-end to the General Fund as expenditures there, for the above prescribed uses, far exceed the annual revenues of the Traffic Safety Fund.

Disability Access Fund – Business License (1112) SB 1186 imposed, on and after January 1, 2013, and until December 31, 2018, an additional state fee of $1 on business licenses for the purposes of increasing disability access and compliance with construction-related accessibility requirements and developing educational resources for businesses to facilitate compliance with federal and state disability laws, as specified. The monies collected are divided between the local entity that collected the monies and the Division of the State Architect, pursuant to specified percentages.

Park Maintenance Fund (1130) Park development monies collected cannot be used for maintenance of parks. However, additional revenues collected from cell tower rentals, etc. are not restricted. This fund accounts for these additional monies and their uses for maintenance of parks within the City.
"Quimby" Park Development Fund (1131) Government Code Section 66477 provides that a city may, by ordinance, require the dedication of land or impose an in-lieu fee for park and/or recreational purposes as a condition for new residential development. Resolution No. 824, adopted in October 1982, established the current land dedication and in-lieu fees imposed upon new residential development in Montclair.

C.D.B.G. Fund (1132) The Federal Community Development Block Grant (CDBG) program provides cities with grant monies which generally must be expended for essential community development and housing purposes. Montclair receives its share of CDBG monies via the San Bernardino County's Department of Economic and Community Development in accordance with a cooperation agreement.

Air Quality Improvement Trust Fund (1135) In September 1990, Assembly Bill 2766 was signed into law which provided for an increase in the motor vehicle registration fee for the purpose of financing programs designed to reduce mobile source air pollution. Cities are allocated approximately 40 percent of the revenues collected, provided a resolution has been adopted setting forth the city's intention to spend the monies on air pollution reduction programs which are consistent with the California Clean Air Act of 1988, or with a plan proposed pursuant to Article 5 of Chapter 5.5 of Part 3 of the California Health and Safety Code. 4 Older Americans Act Fund – Senior Nutrition Fund (1138) The Older Americans Act of 1965 provides for assistance to state and local agencies to develop social supportive services to meet the needs of older persons. Montclair receives grant monies pursuant to the Act via contract with the County of San Bernardino. The funds are used to help pay for health care services in the Medical Clinic for senior citizens, ages 60 and over, for "Senior Sitter", a program to provide in-home supportive services, and the senior nutritional meals program.

State Asset Forfeiture Fund (1140) State law generally provides for the confiscation of money and property arising from the manufacture or sale of illegal controlled substances.

Monies distributed to Montclair pursuant to the asset forfeiture laws may only be used for law enforcement programs.

Prop 30/AB 109 (1141) Proposition 30, passed in November of 2012, provides local law enforcement with a portion of a State income tax increase which is to be utilized for costs associated with parolees and probationers.

Public Safety Fund (1143) Passage of Proposition 172, in November 1993, provided for a one-half cent sales tax to be distributed to local governments for public safety expenditures.

Cities in San Bernardino County are allocated a portion of the tax based upon their proportionate share of the net property tax loss resulting from the State's Budget. Current law provides that cities must maintain expenditure levels to be allocated Proposition 172 monies.

Federal Asset Forfeiture Fund – DOJ (1144) & Treasury (1147) Federal law generally provides for the confiscation of money and property arising from the manufacture or sale of illegal controlled substances. Monies distributed to the City are pursuant to the asset forfeiture laws and are only available for purposes of financing the Police Department's annual budget.

Current law requires that Federal asset forfeiture monies received from the Department of Justice be segregated from forfeiture monies received from the United States Treasury Department and all other resources of the Police Department, including monies/assets received pursuant to State asset forfeiture laws.

State Forfeiture – 15% set-aside (1146) Health & Safety Code Section 11489 provides that fifteen percent of State asset forfeiture monies/assets be deposited to a special fund which shall be used for the sole purpose of funding programs designed to combat drug abuse and divert gang activity. The monies deposited to this fund shall not be used to supplant any state or local funds that would normally be used for the same purpose.

School District Grant Fund (1148) The Ontario-Montclair School District finances a portion of the salaries and benefits for the Drug Abuse Resistance Effort (D.A.R.E.) officer through its annual agreement with the City. Prior to Fiscal Year 2002-03, Chaffey Joint Union High School District has financed a portion of salaries and benefits for the Safe School Zone officers program. It is City policy to transfer all School District Grant Fund revenues upon receipt to the General Fund to offset this portion of the salaries of police officers assigned to these programs.

Citizens Option for Public Safety (COPS) Fund (1149) The State Budget Act of 1996 (AB 3229) added Government Code Sections 30061 et. seq. to require the State Controller to allocate funds to each county which redistributes the funds to each city that has established a supplemental law enforcement fund to be expended exclusively for police services.

Justice Assistance Grant Fund (1150) The U. S. Department of Justice, Bureau of Justice Assistance provides grants to local agencies that establish an advisory board that reviews the application for funding and is authorized to make nonbinding recommendations to the local government. These funds are used to supplement local agency funding.

Penal Code Section 1202.5 Fund (1151) The courts can order a defendant convicted of certain offenses to pay an additional fine of $10 to be transferred to the local law enforcement agency where the offense took place. All monies collected shall implement, support, and continue local crime prevention programs.
5 Recycling Block Grant Fund (1152) The California Oil Recycling Enhancement Act provides funds to cities for establishing and maintaining local used oil collection programs that encourage recycling or appropriate disposal of used oil. The California Integrated Waste Management Board has been delegated to administer the program on behalf of the State for cities.

Homeless Housing, Assistance and Prevention Grant Program (1156) A State of California grant program designed to provide direct assistance to cities to address the homelessness crisis throughout the state.

After-School Program (1160) This fund administers the After-School Program at eight local schools. Primary funding (92.5%) is provided by the Ontario-Montclair School District with the remainder of the costs covered by the City of Montclair.

Safety Department Grant Fund (1163) This fund segregates various grants received by the Fire and Police Departments that require specific matching and tracking of revenues and expenditures as required by the granting agency.

OMSD Immunization Grant Fund (1164) Ontario-Montclair School District provides funding which supports the operation of the City of Montclair Clinic.

Human Services Grant Funds (1162; 1166 – 1169; & 1171) These are smaller grant funds used to augment operation of various programs and projects undertaken by the Human Services Department. Current funding entities include: Healthy Communities Strategic Plan, Resource Center Grant-OMSD, Title IIIB Senior Support Services, and ASES Supplemental Grant.

EMS Paramedic Fund (1180) This fund accounts for revenue received in connection with a contract with the local ambulance provider and through subscription payments from residents to subsidize the expense of enhancing the Fire Department’s current level of emergency medical service.

Sewer Expansion Fee Fund (1704) Ordinance No. 12-928 of the Montclair City Council amended the Regional Sewage Supplemental Capital Outlay Fee effective July 1, 2012. These fees are collected on new connections and ultimately will be disbursed to the IEUA upon their request. In addition to the amounts specified by IEUA, a Sanitary Sewer Expansion Fee was established. These amounts are in addition to the Capital Outlay Fee of IEUA and would be used to fund future expansions of the City of Montclair’s Sewer System.

Developer Impact Fees (Local and Regional – 1740 & 1741) These funds segregate the amount collected from developers to fund local and regional improvements. These monies can only be used on specified approved projects and will accumulate until an amount is present to fund those projects.

Burrtec Pavement Impact Fees (1742) As part of the current agreement with the City's waste hauler, a fee was established to provide monies to compensate the City for a portion of its expenditures for street and road repairs.

PUC CalTrans Reimbursement Fund (1743) As part of the infrastructure improvement project for the Monte Vista Grade Separation, $5,000,000 of PUC grants were obtained. This amount will be utilized to fund a portion of the costs of this project. Since these monies were a one time reimbursement of prior year costs there is no revenue budgeted. Instead this fund it utilized to account for the portion of the grade separation current costs funded with this grant.

Utility Undergrounding In-Lieu (1744) In lieu of performing undergrounding projects, developers can provide monies to the City for use in accomplishing future utility undergrounding projects. This fund accounts for the collection and utilizations of those monies.

General Plan Update Fees (1745) A portion of fees collected from developers are utilized to provide funding for updating the City's general plan and this fund accounts for those fees and the cost of these services.
6 Housing Fund – (1746) Under Redevelopment Law, inclusionary and other requirements exist for developing affordable housing. With the elimination of redevelopment, existing resources were transferred to other taxing entities. However, remaining bond proceeds and repayments under prior agreements applicable to housing developments have provided resources which will be utilized to meet these housing requirements.

Public-Education-Gov’t Fees (PEG) – (1748) Contributions are received from cable companies to provide resources for public educational programming and equipment.

CAPITAL PROJECT FUNDS
Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds, Special Assessment Funds, and Trust Funds).

Economic Development Agency Fund (1206) Due to the elimination of the City's redevelopment agency, the City receives a property tax share of monies paid by the Successor Agency (accomplishing the liquidation of the former redevelopment agency) to the various taxing entities and from future tax increment that is redistributed to the various taxing entities in excess of enforceable obligations. Since the City will have to perform economic development utilizing its own resources in the future, these monies have been segregated for the purpose of economic development within the City.

Successor Agency Bond Proceeds – (1250 & 1251) Due to the elimination of the City’s redevelopment agency and unspent bond proceeds could be utilized for the purpose intended with the Department of Finance approval. This approval was obtained and the proceeds will be utilized by the City for the purposes authorized in their official statements. 2021 Lease Revenue Bond Proceeds – (1253) Proceeds from the issuance of the 2021 Lease Revenue Bonds are held pending utilization for infrastructure projects. These monies are on deposit with a separate trustee. Major capital outlay for these projects will be budgeted separately in the City’s Capital Improvement Program Budget.

SPECIAL ASSESSMENT FUNDS
Special Assessment Funds are used to account for direct assessments against property owners for maintenance and future costs associated with public improvements benefiting those properties.

Community Facilities District 2011-1 (1601) This assessment district was established to account for the property assessments and corresponding costs associated with maintenance and public safety services provided to the Paseos and Alexan projects.

Community Facilities District 2011-2 (1602) This assessment district was established to account for the property assessments and corresponding costs associated with maintenance and public safety services provided to the Arrow Station project.

DEBT SERVICE FUNDS
Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. The City has three active debt service funds established for the Montclair Financing Authority Lease Revenue Refunding Bonds (Public Facilities Projects) Issue of 2014, Montclair Financing Authority Lease Revenue Bonds Issue of 2021, and Pension Obligation Bond Issue of 2021.
2014 Lease Revenue Refunding Bonds Debt Service Fund (1302) In November 2014, the City, through the Montclair Financing Authority, refunded the $31,300,000 in Lease Revenue Bonds which were used for the construction of a new police station, senior center, and youth center by issuing $45,000,000 Refunding Bonds. The additional proceeds received through this issuance were budgeted in the City’s Capital Improvement Program budget. This action committed the City to make annual lease payments until October 2045. 7 For Fiscal Year 2023-24, the annual principal and interest lease payment is $2,587,763, payable from General Fund resources. Internally, in prior fiscal years, the City had committed up to $750,000 of taxes (RPTTF) it receives from the elimination of its redevelopment agency and the remainder from its transaction and use tax revenues for this debt service payment.

Therefore, effective Fiscal Year 2015-16, the City had budgeted only transaction and use taxes and RPTTF taxes in excess of the annual debt service requirement in the General Operating and Economic Development Agency Funds and has budgeted the remainder of these taxes in the 2014 Lease Revenue Refunding Bonds Debt Service Fund. Beginning with Fiscal Year 2021-22 the City began to utilize only Measure F transaction and use tax revenues for debt service and in turn allocated the entire RPTTF revenue to the Economic Development Agency Fund. The annual principal and interest lease payments will continue to be approximately $2.6 million dollars annually for the remaining life of this bond issue. 2021 Lease Revenue Bonds Debt Service Fund (1303) In October 2021, the City, through the Montclair Financing Authority, issued $45,000,000 in Lease Revenue Bonds. The proceeds received through this issuance are budgeted in the City’s Capital Improvement Program budget. This action committed the City to make annual lease payments until April 2051.

For Fiscal Year 2023-24, the annual principal and interest lease payment is $2,397,413, payable from General Fund resources. As part of the bond issuance process, the City’s Measure L transaction and use tax was designated to be the source of funding to accomplish this repayment. Therefore, effective Fiscal Year 2021-22, the City has budgeted only Measure L transaction and use taxes in excess of the annual debt service requirement in the General Operating Fund and has budgeted the remainder of these taxes in the 2021 Lease Revenue Bonds Debt Service Fund. The annual principal and interest lease payments will continue to be approximately $2.4 million dollars annually for the remaining life of this bond issue. 2021 Pension Obligation Bonds Debt Service Fund (1304) In October 2021, the City issued $62,190,000 in Pension Obligation Bonds. The proceeds received through this issuance were utilized to pay off the CalPERS Unfunded Accrued Liabilities (UAL). This action committed the City to make annual lease payments until June 2041.

For Fiscal Year 2023-24, the annual principal and interest lease payment is $4,437,327, payable from General Fund resources. As part of the bond issuance process, the City’s sales and use tax was designated to be the source of funding to accomplish this repayment.

Therefore, effective Fiscal Year 2021-22, the City has budgeted only sales and use taxes in excess of the annual debt service requirement in the General Operating Fund and has budgeted the remainder of these taxes in the 2021 Pension Obligation Debt Service Fund. The annual principal and interest payments will continue to be approximately $4.4 million dollars annually for the remaining life of this bond issue.

PROPRIETARY FUNDS

ENTERPRISE FUNDS
Enterprise funds are used to account for the operations of programs which are primarily financed by user fees. Because the determination of net income is essential, enterprise fund accounting is based on the measurement of all economic resources, including the depreciation of fixed assets.

Sewer Maintenance Fund (1501, 1502 & 1503) The Sewer Maintenance Fund was established to account for all activities related to the repair and maintenance of the City's sewer system. In addition, interest earnings on sewer connection fees due the Inland Empire Utilities Agency have been allocated to the fund to provide for sewer main construction in accordance with the City's capital improvement program.
8 FIDUCIARY FUNDS

TRUST AND AGENCY FUNDS
Trust and agency funds are used to account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governments units, and/or other funds. The City uses expendable trust funds to account for assets, generally transferred in from the General Fund, which have been earmarked for specific programs. Since these amounts are held in trust and do not represent revenue, these are not included in the attached operational budget of the City of Montclair.

Inland Empire Utility Agency Fund (1703) A portion of the Sewer connection fees collected by the City from its commercial and residential customers relates to a Capital Outlay Fee assessed by the Inland Empire Utility Agency (IEUA). These monies are held by the City in trust and are payable to IEUA upon their demand.

Asset Seizure Fund (1745) Financial resources seized during criminal investigations, etc. are held in trust in this fund awaiting disbursement instructions from the courts. Once received, amounts seized together with interest earning will be disbursed to the respective parties which could also include the City of Montclair.
9 Revenues

CITY OF MONTCLAIR

SUMMARY SCHEDULE OF REVENUE BY FUND
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024
2023-2024 Increase
Estimate (Decrease)

GENERAL FUND
1001 GENERAL FUND 40,059,369 43,455,846 20,757,703 39,732,869 39,369,327 (690,042)1102 GAS TAX FUND 1,160,813 941,551 673,970 1,160,813 1,090,496 (70,317)1103 ROAD MAINT REHAB FUND - SECT 2032 1,023,795 856,424 546,609 1,023,795 942,426 (81,369)1104 MEASURE I FUND 910,000 1,004,727 517,497 910,000 1,006,000 96,0001110 TRAFFIC SAFETY FUND 90,000 109,456 39,442 59,164 90,000 -1112 DISABILITY ACCESS FEE FUND 9,000 9,335 6,142 9,213 9,000 -1130 PARK MAINTENANCE FUND 37,000 33,534 28,344 37,792 37,000 -1131 PARK DEVELOPMENT FUND 385,000 5,600 1,400 385,000 383,600 (1,400)1132 C.D.B.G. FUND 449,407 165,242 940,841 449,407 271,698 (177,709)1134 SB2 PLANNING GRANT FUND 40,000 17,625 55,425 40,000 - (40,000)1135 AIR QUALITY IMPROVEMENT FUND 111,000 51,038 24,416 109,832 110,500 (500)1137 SB COUNTY CARES ACT INFRASTRUCTURE FUND - 411,874 434,661 - - -1138 SENIOR NUTRITION FUND 200,542 225,938 96,291 144,437 199,666 (876)1139 AMERICAN RESCUE PLAN FUND 4,794,353 4,794,353 4,794,353 4,794,353 - (4,794,353)1140 ASSET FORFEITURE FUND - STATE 10,300 6,920 1,913 10,300 10,150 (150)1141 PROP 30/SB 109 379 124 - 379 100 (279)1143 SB 509 PUBLIC SAFETY FUND 576,788 541,931 406,685 542,247 580,685 3,8971144 FEDERAL ASSET FORFEITURE FUND - DOJ 30,000 15,990 288,574 33,000 30,400 4001146 STATE FORFEITURE - 15% SETASIDE 1,650 1,247 338 1,650 1,600 (50)1147 ASSET FORFEITURE - TREASURY 30,040 40,326 11,718 30,040 30,150 1101148 SCHOOL DISTRICT GRANT FUND 109,512 98,315 55,458 110,916 124,230 14,7181149 COPS ELEAS GRANT 155,700 161,840 165,306 155,700 200,500 44,8001150 LLE BLOCK GRANT FUND 58,833 15,024 - 58,833 78,162 19,3291151 P.C. 1202.5 CRIME PREVENTION FUND 210 183 45 78 210 -1152 RECYCLING BLOCK GRANT FUND 20,200 5,324 53,909 73,142 12,100 (8,100)1154 BUREAU OF JUSTICE ASSISTANCE FUND - 12,909 - - - -1155 STATEWIDE PARK DEVELOPMENT GRANT 4,781,390 355,610 18,837 4,781,390 4,762,553 (18,837)1156 HOMELESS HOUSING ASSISTANCE PREVEN FUND 109,879 75,000 45,879 109,879 23,800 (86,079)1157 LEAP GRANT FUND 125,000 50,210 - 125,000 - (125,000)1160 AFTER-SCHOOL PROGRAM GRANT FUND 1,503,207 1,487,665 1,114,519 1,503,207 2,265,588 762,3811162 CITY OF HOPE - - - - 1,000 1,0001163 SAFETY DEPARTMENT GRANT FUND 17,275 61,229 32,048 17,275 18,000 7251167 RESOURCE CENTER GRANT (OMSD) 28,500 28,500 28,500 28,500 - (28,500)1168 TITLE IIIB SR SUPPORT SERVICES 40,000 31,555 17,283 40,000 40,000 -1169 HEALTHY COMMUNITIES STRATEGIC PLAN 16,451 - - 16,451 15,701 (750)1171 ASES SUPPLEMENTAL GRANT FUND 125,000 141,105 98,739 125,000 - (125,000)

SPECIAL REVENUE FUNDS
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
Revised
Budget or
Annualization
of Actual
10 CITY OF MONTCLAIR

SUMMARY SCHEDULE OF REVENUE BY FUND
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024
2023-2024 Increase
Estimate (Decrease)
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
Revised
Budget or
Annualization
of Actual
1180 E.M.S. - PARAMEDIC FUND 47,850 45,642 27,408 36,982 46,850 (1,000)1181 CONTRIBUTIONS/DONATIONS FUND 500 - - 500 500 -1704 SEWER EXPANSION FEE FUND 52,500 253,101 16,687 24,749 51,000 (1,500)1740 DEVELOPER IMPACT FEES - LOCAL 100,000 26,896 109,802 100,000 100,000 -1741 DEVELOPER IMPACT FEES - REGION 200,000 60,978 247,899 200,000 100,000 (100,000)1742 BURRTEC PAVEMENT IMPACT FEES 75,000 76,393 38,799 77,598 75,000 -1744 UTILITY UNDERGROUNDING IN-LEIU - - 42,880 - - -1745 GENERAL PLAN UPDATE FEES 12,000 11,501 9,939 13,252 12,000 -1746 HOUSING TRUST FUND - - - - - -1748 PUBLIC-EDUCATION-GOV'T FEES (PEG) 30,000 37,054 26,654 35,539 35,000 5,000

CAPITAL PROJECTS FUNDS
1206 ECONOMIC DEVELOPMENT FUND 1,050,000 1,813,484 914,011 1,050,000 1,500,000 450,000 1250/51 SA BOND PROCEEDS 75,000 49,634 110,864 75,000 125,000 50,000 1253 2021 LEASE REVENUE BOND PROCEEDS 90,000 13,520 - 90,000 50,000 (40,000)

SPECIAL ASSESSMENT FUNDS
1601 CFD 2011-1 (Maint-PubSafety) FUND 155,129 140,780 77,313 155,129 170,592 15,4631602 CFD 2011-2 (Maint-PubSafety) FUND 45,111 41,116 24,713 45,111 49,599 4,488

DEBT SERVICE FUND
1302 2014 REFUNDING BONDS 2,587,763 2,564,967 1,687,813 2,587,473 2,587,763 -1303 2021 LEASE REVENUE BONDS 2,394,413 871,244 2,394,413 2,394,413 2,397,413 3,0001304 PENSION OBLIGATION BONDS 4,437,813 914,144 4,437,813 4,437,813 4,437,327 (486)

ENTERPRISE FUND
1501 SEWER OPERATING FUND 5,012,000 5,487,630 3,581,465 4,781,287 5,515,000 503,0001502 SEWER REPLACEMENT FUND 237,500 220,786 - 237,500 234,000 (3,500)

RESERVE FUNDS
GENERAL FUND RESERVES - 9,000 8,608 - - - TOTAL REVENUE - ALL FUNDS 73,613,172 45,013,926 67,851,420 72,962,008 69,191,686 (4,421,486) 11 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
GENERAL FUND - 1001
Taxes Property - Secured 3,167,630 3,500,000 1,840,162 3,200,000 3,200,000 (300,000) Property - Unsecured 107,650 225,000 202,940 225,000 200,000 (25,000) Property Tax in Lieu of VLF (HdL) 4,379,049 4,641,474 2,320,737 4,641,474 4,892,577 251,103 Sales & Use (HdL) 15,672,459 12,183,114 4,790,063 12,183,114 11,543,466 (639,648) Transaction & Use Tax Measure "F" (HdL) 275,253 208,891 - 208,891 185,237 (23,654) Transaction & Use Tax Measure "L" (HdL) 10,179,900 8,668,030 4,303,324 8,668,030 8,676,587 8,557 Prop Tax Pass Thru from SRED 413,825 400,000 181,956 400,000 400,000 - Transient Occupancy 80,059 75,000 36,134 75,000 75,000 - Document Transfer 162,354 180,000 109,298 180,000 185,000 5,000 Franchise 857,255 800,000 213,569 800,000 850,000 50,000 Business License 864,987 850,000 677,344 850,000 875,000 25,000 Utility Users 1,941,213 1,900,000 1,563,783 1,900,000 2,000,000 100,000 Total Taxes 38,101,634 33,631,509 16,239,310 33,331,509 33,082,867 (548,642)Licenses and Permits Alarm Permits 1,000 1,100 500 1,100 1,000 (100)
Building Permits 389,329 600,000 442,456 600,000 450,000 (150,000) Moving Permits 10,600 10,000 5,750 10,000 10,000 -
Yard Sale Permits - - 20 - - - Construction Permits 114,475 105,000 94,388 105,000 105,000 - Encroachment Permits 385 300 70 300 300 - Gun Dealer Permits - 25 25 25 25 - Total Licenses and Permits 515,789 716,425 543,209 716,425 566,325 (150,100) Intergovernmental Revenues Motor Vehicle In-Lieu Tax 45,746 46,000 39,015 40,000 40,000 (6,000) Property Tax Loss Relief 23,293 25,000 10,737 25,000 25,000 - Police Officer Training Reimbursement 29,346 25,000 35,538 25,000 25,000 - SB 90 Claim Reimbursement 35,784 40,000 22,091 40,000 35,000 (5,000) OES Reimbursements 1,184 130,000 127,839 130,000 130,000 - Greyhound Transcenter Lease 32,200 21,600 16,200 21,600 21,600 - Total Intergovernmental Revenues 167,553 287,600 251,420 281,600 276,600 (11,000) Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
12 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
Fines and Forfeitures Court Fines 42,616 40,000 17,856 40,000 40,000 - Parking Citations 227,653 225,000 109,386 225,000 175,000 (50,000) False Alarms 15,000 16,000 11,950 16,000 16,000 -
Restitution 1,973 2,000 480 2,000 2,000 -
Evidence Forfeitures - 500 - 500 500 - Auto Repo Fees 1,665 1,700 1,320 1,700 1,700 - Vehicle Release Fees 52,350 60,000 41,850 60,000 60,000 - Administrative Citations 3,970 900 - 900 900 - OPTS Vehicle Impound Fees 43,968 55,000 32,910 55,000 50,000 (5,000) PD Citations - 900 - 900 900 -
PW/CD Citations - 200 - 200 200 -
Total Fines and Forfeits 389,195 402,200 215,752 402,200 347,200 (55,000) Charges for Services Sale of Printed Materials 652 1,000 607 1,000 1,000 - Special Police Services 9,807 10,000 5,075 10,000 10,000 - Fingerprints (3,184) - (1,499) - - -
Fire Department Service Fees 18,250 25,000 14,728 25,000 20,000 (5,000) Credit Card Convenience Fee 5,024 5,000 3,922 5,000 5,000 - Rubbish Collection Fees 3,094,203 3,000,000 2,226,346 3,000,000 3,100,000 100,000 General Sanitation Fee 400,000 - 197,397 400,000 400,000 - Burrtec Contract Maintenance Fee 145,833 250,000 (93,750) 250,000 250,000 - Zoning/Subdivision Fees 128,173 50,000 37,000 50,000 50,000 - Plan Checking Fees 303,708 400,000 557,871 400,000 400,000 - Recreation Fees 1,000 5 500 1,000 1,000 -
Service Center Fees 225 225 - 225 225 -
Program Costs - Reimbursed 1,300 20,000 14,850 20,000 20,000 - Country Fair Jamboree 21,623 13,000 - 13,000 13,000 - Human Services Classes 1,500 - 900 1,500 1,500 - Total Charges for Services 3,725,619 4,176,725 2,963,947 4,176,725 4,271,725 95,000 13 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
Miscellaneous Revenue Interest Income 47,805 350,000 185,832 350,000 350,000 - Library Rentals 67,026 68,000 50,823 68,000 68,000 - Cash Over/Short (32) 10 (67) 10 10 - Police Auction 5,000 - - 5,000 5,000 - Reimbursed Expenditures 52,247 50,000 41,803 50,000 50,000 - Special Event Reimbursement - - - - 500 500
Emergency Response Reimb 25,308 25,000 20,599 25,000 25,000 - Donations & Contributions - 500 - 500 500 -
Senior Birthday Donations 1,250 500 - 500 500 - Subpoena Witness Reimbursement - 400 - 400 400 - Pulice Lot Rent Agreement 36,000 36,000 3,000 - (36,000) - Cell Tower Rental 122,086 140,000 101,516 140,000 140,000 - Other Miscellaneous Revenue 195,219 160,000 134,056 175,000 175,000 15,000 Police Range Revenue 8,175 7,500 5,325 7,500 7,500 -
Youth Center Snacks 972 500 524 1,000 1,000 500
Basketball Snacks 1,500 - 654 1,500 1,200 (300)
Total Miscellaneous Revenue 556,056 844,910 544,065 824,410 824,610 (20,300) TOTAL - 1001 43,455,846 40,059,369 20,757,703 39,732,869 39,369,327 (690,042) 14 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
GAS TAX FUND - 1102 Section 2106 142,647 158,806 95,992 158,806 156,042 (2,764) Section 2107 261,689 349,027 199,484 349,027 300,006 (49,021) Section 2107.5 6,000 6,000 6,000 6,000 6,000 -
Section 2103 - Fuel Tax Swap 312,234 390,000 224,885 390,000 377,179 (12,821) Section 2105 218,981 255,480 147,609 255,480 249,769 (5,711) Interest Income 1,500 - - 1,500 1,500 -
TOTAL - 1102 1,160,81 941,551 3 673,970 1,160,813 1,090,496 (70,317) ROAD MAINT REHABILITATION - 1103 Section 2032 Road Maint Rehab 789,569 902,623 489,256 902,623 940,926 38,303 SB1 - San Antonio Creek Trail 65,360 116,172 57,353 116,172 (116,172) - Interest Income 1,495 5,000 - 5,000 1,500 (3,500)
TOTAL - 1103 856,424 1,023,795 546,609 1,023,795 942,426 (81,369) MEASURE I FUND - 1104 Measure I Sales - Local 998,942 900,000 517,497 900,000 1,000,000 100,000 Interest Income 5,785 10,000 - 10,000 6,000 (4,000)
TOTAL - 1104 1,004,727 910,000 517,497 910,000 1,006,000 96,000 TRAFFIC SAFETY FUND - 1110 C.V.C. Parking Citations 74,062 60,000 26,565 8.0 39,848 60,000 - Other C.V.C. Fines 35,394 30,000 12,877 8.0 19,316 30,000 - TOTAL - 1110 109,456 90,000 39,442 59,164 90,000 -
DISABILITY ACCESS FEE FUND - 1112 Disability Access Fee 9,335 9,000 6,142 8.0 9,213 9,000 - TOTAL - 1112 9,335 9,000 6,142 9,213 9,000 -
PARK MAINTENANCE FUND - 1130 Cellular Antenna Site Rental 33,534 37,000 28,344 9.0 37,792 37,000 - TOTAL - 1130 33,534 37,000 28,344 37,792 37,000 -
15 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
PARK DEVELOPMENT FUND - 1131 "Quimby Act" Fees 5,600 385,000 1,400 385,000 383,600 (1,400) TOTAL - 1131 5,600 385,000 1,400 385,000 383,600 (1,400) C.D.B.G. FUND - 1132 CDBG Revenue 165,242 423,164 940,841 423,164 271,698 (151,466) CDBG-CV Revenue 26,243 - - 26,243 (26,243) -
CDBG-CV3 Revenue - - - - - -
TOTAL - 1132 165,242 449,407 940,841 449,407 271,698 (177,709) SB2 PLANNING GRANT FUND - 1134 SB2 Planning Grant 17,625 40,000 55,425 40,000 (40,000) - TOTAL - 1134 17,625 40,000 55,425 40,000 (40,000) -
AIR QUALITY IMPROVEMENT FUND - 1135 AB 2766 Motor Vehicle Fees 50,875 50,000 24,416 6.0 48,832 50,000 - AB 2766 Discretionary Fund 60,000 - - 60,000 60,000 -
Interest Income 163 1,000 - 1,000 500 (500)
TOTAL - 1135 51,038 111,000 24,416 109,832 110,500 (500) SB COUNTY CARES ACT INFRASTRUCTURE FUND - 1137 SB County Cares Act Infrastructure 411,874 - 434,661 - - - TOTAL - 1137 411,874 - 434,661 - - -
SENIOR NUTRITION FUND - 1138 Nutritional Meals IIIC1/NSIP 177,591 161,542 72,642 8.0 108,963 160,666 (876) Contributions/Donations 48,347 39,000 23,649 8.0 35,474 39,000 - TOTAL - 1138 225,938 200,542 96,291 144,437 199,666 (876) AMERICAN RESCUE PLAN FUND - 1139 American Rescue Plan 4,794,353 4,794,353 4,794,353 4,794,353 (4,794,353) - TOTAL - 1139 4,794,353 4,794,353 4,794,353 4,794,353 (4,794,353) - 16 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
FORFEITURE FUND - STATE - 1140 Forfeited Money/Property 6,773 10,000 1,913 10,000 10,000 - Interest Income 147 300 - 300 150 (150)
TOTAL - 1140 6,920 10,300 1,913 10,300 10,150 (150)
PROP 30/AB 109 FUND - 1141 Prop 30/AB 109 - - - - - -
Interest Income 124 379 - 379 100 (279)
TOTAL - 1141 124 379 - 379 100 (279)
PUBLIC SAFETY FUND - 1143 Proposition 172 Sales Tax 541,931 576,788 406,685 9.0 542,247 580,685 3,897 TOTAL - 1143 576,78 541,931 8 406,685 542,247 580,685 3,897 FEDERAL ASSET FORFEITURE FUND - DOJ - 1144 Forfeited Money/Property 15,605 30,000 288,574 30,000 30,000 - Interest Income 385 - - 3,000 400 400
TOTAL - 1144 15,990 30,000 288,574 33,000 30,400 400
STATE FORFEITURE - 15% SETASIDE - 1146 Forfeited Money 1,195 1,500 338 1,500 1,500 - Interest Income 52 150 - 150 100 (50)
TOTAL - 1146 1,247 1,650 338 1,650 1,600 (50)
FED ASSET FORFEITURE-TREASURY - 1147 Treasury-Fed Forfeitures 40,162 30,000 11,718 30,000 30,000 - Interest Income 164 40 - 40 150 110 TOTAL - 1147 40,326 30,040 11,718 30,040 30,150 110 SCHOOL DISTRICT GRANT FUND - 1148 Chaffey HSD Reimb. - Safe Schools 98,315 109,512 55,458 6.0 110,916 124,230 14,718 TOTAL - 1148 98,315 109,512 55,458 110,916 124,230 14,718 17 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
STATE SUPPLEMENTAL LAW ENFORCEMENT FUND - 1149 Citizens Option for Public Safety 161,330 155,000 165,306 155,000 200,000 45,000 Interest Income 510 700 - 700 500 (200) TOTAL - 1149 161,840 155,700 165,306 155,700 200,500 44,800 LOCAL LAW ENFORCEMENT BLOCK GRANT FUND - 1150 Law Enforcement Block Grant 15,005 58,733 - 58,733 78,062 19,329 Interest Income 19 100 - 100 100 - TOTAL - 1150 15,024 58,833 - 58,833 78,162 19,329
P.C. 1202.5 CRIME PREVENTION FUND - 1151 P.C. 1202.5 Fines 180 200 45 8.0 68 200 - Interest Income 3 10 - 10 10 -
TOTAL - 1151 183 210 45 78 210 -
RECYCLING BLOCK GRANT FUND - 1152 Used Oil Block Grant (4,870) 10,000 967 10,000 6,000 (4,000) SB 1383 Recycling Grant - - 52,942 52,942 -
Beverage Recycling Grant 10,099 10,000 - 10,000 6,000 (4,000) Interest Income 95 200 - 200 100 (100) TOTAL - 1152 5,324 20,200 53,909 73,142 12,100 (8,100) BUREAU OF JUSTICE ASSISTANCE FUND - 1154 Bureau of Justice Assistance Grant 12,909 - - - - - TOTAL - 1154 12,909 - - - - -
STATEW IDE PARK DEVELOPMENT GRANT - 1155 Statewide Park Development Grant 355,610 4,781,390 18,837 4,781,390 4,762,553 (18,837) TOTAL - 1155 355,610 4,781,390 18,837 4,781,390 4,762,553 (18,837) 18 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
HOMELESS HOUSING ASSISTANCE PREVEN - 1156 Homeless Housing Assist Preven Grant 75,000 109,879 45,879 109,879 23,800 (86,079) TOTAL - 1156 75,000 109,879 45,879 109,879 23,800 (86,079) LEAP GRANT FUND - 1157 LEAP Grant 50,210 125,000 - 125,000 (125,000) - TOTAL - 1157 50,210 125,000 - 125,000 (125,000) -
AFTER-SCHOOL PROGRAM GRANT FUND - 1160 After School Program 1,487,665 1,503,207 1,114,519 1,503,207 2,265,588 762,381 TOTAL - 1160 1,487,665 1,503,207 1,114,519 1,503,207 2,265,588 762,381 CITY OF HOPE GRANT - 1162 City of Hope Grant - - - - 1,000 1,000 TOTAL - 1162 - - - - 1,000 1,000 SAFETY DEPARTMENT GRANTS - 1163 OTS Grant Programs 8,301 - - - - - Homeland Security Grant Programs 14,577 17,275 32,048 17,275 18,000 725 COP Grant Programs - - - - - -
DOT Grant Programs 38,351 - - - - -
AFG Grant Programs - - - - - -
TOTAL - 1163 61,229 17,275 32,048 17,275 18,000 725
RESOURCE CENTER GRANTS - 1167 Resource Center OMSD Revenue 28,500 28,500 28,500 28,500 (28,500) - TOTAL - 1167 28,500 28,500 28,500 28,500 (28,500) -
TITLE IIIB SR SUPPORT SERVICES - 1168 Sr Support Svcs Title IIIB 31,555 40,000 17,283 40,000 40,000 - TOTAL - 1168 31,555 40,000 17,283 40,000 40,000 -
19 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
HEALTHY COMMUNITIES STRATEGIC PLAN - 1169 Healthy Communities Plan - 16,451 - 16,451 15,701 (750) TOTAL - 1169 16,451 - - 16,451 15,701 (750) ASES SUPPLEMENTAL GRANT FUND - 1171 Supplemental Grant 141,105 125,000 98,739 125,000 (125,000) - TOTAL - 1171 141,105 125,000 98,739 125,000 (125,000) - E.M.S. - PARAMEDIC FUND - 1180 Subscription Fees 15,240 15,000 7,540 9.0 10,053 15,000 - Wittman Collections 28,928 30,000 19,338 9.0 25,784 30,000 - Vehicle Fluid Recovery Program - 350 - 350 350 - ARS Collections 1,474 2,500 530 8.0 795 1,500 (1,000) TOTAL - 1180 45,642 47,850 27,408 36,982 46,850 (1,000) CITY CONTRIBUTIONS/DONATIONS - 1181 Contributions/Donations - 500 - 500 500 - TOTAL - 1181 - 500 - 500 500 -
ECONOMIC DEVELOPMENT FUND - 1206 RPTTF Property Taxes 1,813,484 1,050,000 914,011 1,050,000 1,500,000 450,000 TOTAL - 1206 1,813,484 1,050,000 914,011 1,050,000 1,500,000 450,000 SA BOND PROCEEDS - TAXABLE - 1250 Interest Income 18,453 25,000 41,593 25,000 50,000 25,000 TOTAL - 1250 18,453 25,000 41,593 25,000 50,000 25,000SA BOND PROCEEDS - TAX EXEMPT - 1251 Interest Income 31,181 50,000 69,271 50,000 75,000 25,000 TOTAL - 1251 31,181 50,000 69,271 50,000 75,000 25,0002021 LEASE REVENUE BOND PROCEEDS - 1253 Interest Income 13,520 90,000 - 90,000 50,000 (40,000) TOTAL - 1253 13,520 90,000 - 90,000 50,000 (40,000)
20 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
2014 REFUNDING BONDS DEBT SERVICE - 1302 Transfer from Bond Proceeds/Interest Income 8 300 10 10 - (300) Transaction & Use Tax "F"/Debt Service 2,564,959 2,587,463 1,687,803 2,587,463 2,587,763 300 TOTAL - 1302 2,564,967 2,587,763 1,687,813 2,587,473 2,587,763 - 2021 LEASE REVENUE BONDS DEBT SERVICE - 1303 Interest Income - - - - - - Transaction & Use Tax "L"/Debt Service 871,244 2,394,413 2,394,413 2,394,413 2,397,413 3,000 TOTAL - 1303 871,244 2,394,413 2,394,413 2,394,413 2,397,413 3,000 PENSION OBLIGATION BONDS - 1304 Sales & Use Tax/Debt Service 914,144 4,437,813 4,437,813 4,437,813 4,437,327 (486) TOTAL - 1304 914,144 4,437,813 4,437,813 4,437,813 4,437,327 (486) SEW ER OPERATING FUND - 1501 Sewer Maint. Fees less Expansion Fees 5,469,790 5,000,000 3,578,430 9.0 4,771,240 5,500,000 500,000 Sewer Availability Fees 4,073 6,000 3,035 9.0 4,047 5,000 (1,000) Interest Income/Misc Revenue 13,767 6,000 - 6,000 10,000 4,000 TOTAL - 1501 5,487,630 5,012,000 3,581,465 4,781,287 5,515,000 503,000 SEW ER REPLACEMENT FUND - 1502 Sewer Expansion Fees 217,993 231,000 - 231,000 231,000 - Interest Income 2,793 6,500 - 6,500 3,000 (3,500)
TOTAL - 1502 220,786 237,500 - 237,500 234,000 (3,500)
CFD 2011-1 (Maint-Pub Safety) FUND - 1601 CFD 2011-1 Property Tax 140,573 154,629 77,313 154,629 170,092 15,463 Interest Income 207 500 - 500 500 - TOTAL - 1601 140,780 155,129 77,313 155,129 170,592 15,463 21 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
CFD 2011-2 (Maint-Pub Safety) FUND - 1602 CFD 2011-2 Property Tax 41,004 44,861 24,713 44,861 49,349 4,488 Interest Income 112 250 - 250 250 - TOTAL - 1602 41,116 45,111 24,713 45,111 49,599 4,488 SEW ER EXPANSION FEE FUND - 1704 Sewer Expansion Fees 252,041 50,000 16,687 9.0 22,249 50,000 - Interest Income 1,060 2,500 - 2,500 1,000 (1,500)
TOTAL - 1704 52,50 253,101 0 16,687 24,749 51,000 (1,500) DEVELOPER IMPACT FEES - LOCAL - 1740 Developer Impact Fees - Local 26,896 100,000 109,802 100,000 100,000 - TOTAL - 1740 26,896 100,000 109,802 100,000 100,000 -
DEVELOPER IMPACT FEES - REGIONAL - 1741 Developer Impact Fees - Regional 60,978 200,000 247,899 200,000 100,000 (100,000) TOTAL - 1741 60,978 200,000 247,899 200,000 100,000 (100,000) BURRTEC PAVEMENT IMPACT FEES - 1742 Pavement Impact Fees 76,393 75,000 38,799 6.0 77,598 75,000 - TOTAL - 1742 76,393 75,000 38,799 77,598 75,000 -UTILITY UNDERGROUNDING IN LIEU - 1744 Undergrounding in Lieu Fees - - 42,880 - - - TOTAL - 1744 - 42,88 - 0 - - -
GENERAL PLAN UPDATE FEES (LP) - 1745 General Plan Update Fees 11,501 12,000 9,939 9.0 13,252 12,000 - TOTAL - 1745 12,00 11,501 0 9,939 13,252 12,000 -
22 Increase
Months (Decrease)
In over
Current 2023-2024 Revised
Actual Estimate Budget
Revised
Budget or
Annualization
of Actual
FOR FISCAL YEARS 2021-20212 THROUGH 2023-2024STATEMENT OF ACTUAL AND ESTIMATED REVENUES

CITY OF MONTCLAIR
2021-2022
Audited
2022-2023
Revised
Budget
Thru 3/2023
2022-2023
Actual Thru
3/2023
HOUSING FUND - 1746 Inclusionary Housing Fees - - - - - - TOTAL - 1746 - - - - - -
PUBLIC-EDUCATION-GOV'T FEES (PEG) - 1748 PEG fees 37,054 30,000 26,654 9.0 35,539 35,000 5,000 TOTAL - 1748 37,054 30,000 26,654 35,539 35,000 5,000
EQUIPMENT REPLACEMENT FUND - 1750 Sale of City Property 9,000 - 8,608 - - - TOTAL - 1750 9,000 - 8,608 - - -
TOTAL - ALL FUNDS 67,851,420 73,613,172 45,013,926 72,962,008 69,191,686 (4,421,486) 23 NOTES TO THE CITY'S STATEMENT

OF ACTUAL AND ESTIMATED REVENUES
Revised estimates were based upon data available at April 30, 2023.

GENERAL FUND
Property Taxes - Secured Description: The secured property tax is imposed on real property and personal property which is secured by real property of the same owner. Pursuant to Article 13-A of the California Constitution, the tax is imposed at a rate of $1 per $100 of assessed value.

Basis for Estimate: Estimate is based on information received from our property tax consultants.

Property Taxes - Unsecured Description: The unsecured property tax is imposed on personal property which is not secured by the real property of the owner. Pursuant to Article 13-A of the California Constitution, the unsecured property tax rate is $1 per $100 of assessed value.

Basis for Estimate: Estimate is based upon City's share of $1 unsecured property tax levy received in prior fiscal year.

Sales and Use Tax Description: In accordance with the California Revenue and Taxation Code and the Bradley-Burns Uniform Local Sales and Use Tax Law of 1955, the State of California imposes a 7.75% sales and use tax on taxable sales in the City. The City's General Fund receives 1% of the 7.75% levy .Of the remainder 75% is allocated to SCBTA for transportation purposes, .5% is allocated to cities and counties for public safety purposes, and the remaining 5.50% is retained by the State. This use tax, while not pledged specifically for use in repaying interest and principal on the 2021 Pension Obligation Bonds, is designated for this purpose.

Basis for Estimate: Estimate is based upon projections received from our sales tax consultants and represents the excess over debt service due on the 2021 Pension Obligation Bonds for the fiscal year.

Transaction and Use Tax Description: On November 2, 2004, the electorate of the City approved Measure F Measure F, authorizing a 0.25 percent transactions and use tax on all retail purchases in the City. This tax applies to merchandise sold and delivered in the City by retailers located within the City, sold by retailers located outside the City for use in the City, retailers located outside the City but considered to be engaged in business in the City (ex: have any type of business location in City, deliver into the City using their own vehicles, or have an agent or representative in the City for the purpose of taking orders, selling, delivering, installing, or assembling) must collect the City use tax from the purchaser, sales of vehicles, vessels, or aircraft to customers who register them to an address located in the City, and lease payments received for leased property used by the lessee in the district. This tax became operative on April 1, 2005. This use tax, while not pledged specifically for use in repaying interest and principal on the 2014 Public Facilities Bonds, is designated for this purpose.

Basis for Estimate: Estimate is based upon projections received from our use tax consultants and represents the excess over debt service due on the 2014 Lease Revenue Bonds for the fiscal year.

Transaction and Use Tax Description: On November 3, 2020, the electorate of the City approved Measure L Measure L, authorizing a 1 percent transactions and use tax on all retail purchases in the City. This tax applies to merchandise sold and delivered in the City by retailers located within the City, sold by retailers located outside the City for use in the City, retailers located outside the City but considered to be engaged in business in the City (ex: have any type of business location in the City, deliver into the City using their own vehicles, or have an agent or representative in the City for the purpose of taking orders, selling, delivering, installing, or assembling) must collect the City use tax from the purchaser, sales of vehicles, vessels, or aircraft to customers who register them to an address located in the City, and lease payments received for leased property used by the lessee in the district. This tax became operative on April 1, 2021. This use tax, while not pledged specifically for use in repaying interest and principal on the 2021 Public Facilities Bonds, is designated for this purpose.

Basis for Estimate: Estimate is based upon projections received from our use tax consultants and represents the excess over debt service due on the 2021 Lease Revenue Bonds for the fiscal year.
24 Transient Occupancy Tax Description: Pursuant to Revenue and Taxation Code Section 7280, the transient occupancy tax is imposed on the privilege of occupying a room in a hotel, inn, motel or other lodging facility unless such occupancy is for a period of more than 30 days. The City's current tax rate is 10 percent of the rent charged for the room.

Basis for Estimate: Estimate is based upon the City's actual collection experience for the previous fiscal year.

Property Transfer Tax Description: The property transfer tax is imposed on the transfer of real property.

Section 11901 et seq. of the Revenue and Taxation Code authorizes a tax of $.55 per $500 of the sales value, exclusive of any lien or encumbrance remaining at the time of sale. Taxes generated by the sale of real property in Montclair are shared equally with San Bernardino County.

Basis for Estimate: Estimate is based upon the City's actual collection experience for the previous fiscal year.

Franchise Fees Description: Franchise fees are imposed on privately-owned utility companies and other businesses for the privilege of using city streets. Currently, the City collects franchise fees from Southern California Edison, Southern California Gas, Golden State Water Company, Charter Communications, Frontier, and Burrtec Waste Industries, Inc.

Basis for Estimate: Estimate is based upon actual collection experience for the prior fiscal year.

Business License Tax Description: The business license tax is imposed on businesses for the privilege of conducting business within the City and is regulated by Section 37101 of the Government Code and Section 16000 et seq. of the Business and Professions Code.

Basis for Estimate: Estimate is based upon prior year experience.

Utility Users Tax Description: Montclair imposes a 3.89% tax on the consumers of electric, gas, water and telephone services. Very low income and low income households are exempt from the tax.

Basis for Estimate: Estimate is based upon prior year experience and recognizes a modest decrease.

Building Permits Description: Building permit fees are authorized by Article XI, Section 7, of the California Constitution and Sections 17951, 19130 and 19132.3 of the Health and Safety Code. The amount of fees charged shall not exceed the reasonable costs borne by the City in issuing the permits and conducting the related enforcement program.

Basis for Estimate: Estimate is based upon current budget projections provided by the Building Official.

Alarm Permits Description: Montclair requires a one-time alarm permit fee of $25 for any person or business that has an alarm system on any premises within the City pursuant to City Ordinance No. 99-791.

Basis for Estimate: Estimate is based upon prior year experience.

Construction Permits Description: Construction permits are issued to defray inspection costs related to work done on City property, including streets, curbs/gutters and sidewalks.

Basis for Estimate: Estimate is based upon prior year experience.

Motor Vehicle In-Lieu Tax Description: The vehicle license fee (VLF) is an annual fee on the ownership of a registered vehicle. As part of California’s 1998 budget agreement, the VLF was originally reduced by 25%, with the potential for future reductions or offsets, up to

67.5% depending on growth in the state’s General Fund. Under the state’s backfill plan, cities and counties were to continue receiving the same revenues as under prior law, with the reduced VLF offset replaced by the state’s General Fund. This replacement component is known as the "VLF backfill.” For renewals starting in calendar year 2001, vehicle owners received the maximum 67.5% reduction in vehicle license fees. As part of the state 2004 Budget, the "backfill" from the state's General Fund was replaced with County property tax monies in (ERAF funds) payable in January and May of each year.

Basis for Estimate: Estimate is based upon prior year experience and the indication that it will continue during the current fiscal year. 25 Property Tax Loss Relief Description: The first $7,000 of an owner occupied home is exempt from the property tax. The property tax loss relief subvention reimburses cities for the resulting loss in property tax revenues.

Basis for Estimate: Estimate is obtained from the San Bernardino County Auditor/Controller's Office. Estimate assumes no change to current budget.

Greyhound Transcenter Lease Description Greyhound Lines, Inc. leases a single bus bay at the Montclair Transcenter from the City in accordance with Agreement No. 21-66. The contract provides for a lease term of 5 years ending in February 2027 with two five-year options to extend.

Basis for Estimate: Estimate is based upon the current Greyhound Lines, Inc.

Agreement. Court Fines Description: Includes court imposed fines and forfeitures of bail for misdemeanor crimes, exclusive of traffic violations, distributed in accordance with Penal Code Section 1463.001. Effective with FY 1991-92, AB 1297 reallocated 50 percent of fines and forfeiture revenues to the State General Fund.

Basis for Estimate: Estimate is based upon actual collection experience.

Parking Citations Description: Includes fine revenue received pursuant to the Montclair Municipal Code parking bail schedule. The parking bail schedule was last revised August 13, 1993.

Basis for Estimate: Estimate is based upon actual collection experience for previous twelve months.

Special Police Services Description: Includes reimbursement of salaries and benefits of police officers assigned to public gatherings and athletic functions which by City ordinance are required to provide police protection. Also includes reimbursements for the two police officers assigned to the mall.

Basis for Estimate: Estimate is based upon actual collection experience.

Fire Department Service Fees Description: Resolution No. 96-2102 provides for the reimbursement of costs incurred by the Fire Department in providing services to the public, including plan reviews and inspections, incident reports and nuisance abatements.

Basis for Estimate: Estimate is based upon actual collection experience.

Rubbish Collection Fees Description: Includes charges billed to residents for rubbish collection pursuant to Section 6-8.05 of the Montclair Municipal Code. Montclair contracts with Burrtec Waste Industries to provide rubbish collection services.

Basis for Estimate: Estimate is based on actual collection experience.

Zoning/Subdivision Fees Description: Titles 8 and 9 of the Montclair Municipal Code include authorization for planning and planning-related application fees. The current fee schedule, including charges for tract and parcel maps, conditional use and home occupational permits, was adopted by Resolution No. 95-2085 in November 1995.

Basis for Estimate: Estimate is obtained from the City Planning Division.

Recreation Fees Description: The Human Services Division offers many recreational activities including racquetball, youth basketball leagues, mini-school, and arts and crafts programs. User charges for the programs are intentionally set below cost to reach as many people as possible.

Basis for Estimate: Estimate is based upon actual collection experience for the most recent twelve months.

Program Costs-Reimbursed Description: The Human Services Division offers many recreational activities including trips to baseball games, amusement parks, and educational facilities on a reimbursement basis. User charges for the programs entirely offset the costs.

Basis for Estimate: Estimate is based upon City's anticipated participation.

Service Center Fees Description: Includes medical clinic services provided by the Human Services Division. Fee schedules are set below cost in order to provide services to as many people as possible.

Basis for Estimate: Estimate is based upon actual collection experience for twelve months.

26 Plan Checking Fees Description: Includes revenue from plan or map checking fees which are not a part of the building permit fee process.

Basis for Estimate: Estimate is partially based upon plan or map checking services.

Interest Income Description: Includes earnings on governmental securities charged directly to the General Fund and prorated interest income on pooled cash on deposit with the Local Agency Investment Fund and in certificates of deposit.

Basis for Estimate: Estimate is based on an assumed average interest rate of

1.0 percent on governmental securities, 0.90% on LAIF deposits of pooled cash and is calculated on the average cash balances held by the City during the fiscal year. An accounting change pursuant to GASB #31 will not modify this estimate.

GASB #31 gains and losses will be made to a separate account.

Library Rentals Description: San Bernardino County leases the library building from the City in accordance with San Bernardino County Agreement No. 07-147 A1. The contract provides for a lease term of 5 years ending in December 2022 with two five-year options to extend.

Basis for Estimate: Estimate is based upon the current San Bernardino County Agreement.

Other Miscellaneous Income Description: Includes other revenues which do not merit detailed accounting.

Basis for Estimate: Estimate is based on actual collection experience over the last several years.

GAS TAX FUND
Gas Tax - Section 2105 Description: Pursuant to Section 2105 of the Streets and Highways Code, cities are apportioned an amount equal to the net revenues derived from 11.5 percent of highways users taxes in excess of 9 cents per gallon in the proportion that the total population of the city bears to the total population of all cities in the state. The taxes must be used for street purposes.

Basis for Estimate: Estimate is based on information obtained from the State Controller's Office.

Gas Tax - Section 2106 Description: Under Section 2106 of the Streets and Highways Code, cities and counties are allocated $0.0104 per gallon of gasoline taxes. The cities' share is allocated on a per capita basis. In addition, cities receive a monthly fixed apportionment of $400. Taxes received pursuant to Section 2106 are restricted to street purpose expenditures.

Basis for Estimate: Estimate is based on information obtained from the State Controller's Office.

Gas Tax - Section 2107 Description: Pursuant to Section 2107 of the Streets and Highways Code, $.01315 per gallon of the gasoline tax and $.01800 per gallon of the diesel use fuel tax are allocated to cities on a per capita basis. The taxes are restricted to street purpose expenditures.

Basis for Estimate: Estimate is based on information obtained from the State Controller's Office.

Gas Tax - Section 2107.5 Description: Cities with a population of 25,000 to 49,999 inhabitants are apportioned $6,000 annually from the Highway Users Tax Fund to pay for engineering costs and administrative expenses in respect to city streets.

Basis for Estimate: Estimate is based on information obtained from the State Controller’s Office.

Gas Tax - Section 2103 Description: Section 2103 was added beginning with Fiscal Year 2010-11 to allocate funds from a new motor vehicle fuel excise tax that replaces previous city and county allocations from the Proposition 42 sales tax on gasoline. These funds are allocated to cities and counties on a per capita basis.

Basis for Estimate: Estimate is based on information obtained from the State Controller’s Office.
27 ROAD MAINTENANCE REHAB FUND
Gas Tax - Section 2032 Description: Section 2032 was added beginning with Fiscal Year 2017-18 to allocate funds from SB1 legislation to cities. Section 2032 funds are specifically intended for expenses related to street rehabilitation projects within the City.

Basis for Estimate: Estimate is based on information obtained from the State Department of Finance statewide revenue projections.

MEASURE I FUND
Measure I - Local Allocation Description: The local distribution of Measure I revenue is allocated to the cities within the Valley region on a per capita basis. Revenues in this category must be expended on streets and roads pursuant to a twenty-year Transportation Plan and a five-year Capital Improvement Plan adopted by resolution of the local jurisdiction.

Basis for Estimate: Estimate anticipates a modest percentage increase over the last fiscal year.

TRAFFIC SAFETY FUND
CVC Parking Citations Description: Includes parking fines and forfeitures collected pursuant to various sections of the California Vehicle Code. C.V.C. parking fines must be deposited in a separate fund and must be used for specific traffic safety expenditures.

Basis for Estimate: Estimate is based on actual collection experience.

Other C.V.C. Fines Description: Includes fines and forfeitures, exclusive of parking citations, from arrests pursuant to the California Vehicle Code and distributed in accordance with Penal Code Section 1463. Effective with FY 1991-92, AB 1297 reallocated 50 percent of these revenues to the State General Fund.

Basis for Estimate: Estimate is based upon current collection experience.

PARK DEVELOPMENT FUND
Quimby Act Fees Description: The Quimby Act allows cities to require from residential developers the dedication of land or in-lieu fees for neighborhood park or recreational facilities. Ordinance No. 95-2075 sets forth City's land dedication and in-lieu fee requirements pursuant to the Quimby Act.

Basis for Estimate: Estimate is obtained from the City Planning Division.

PARK MAINTENANCE FUND
Cellular Antenna Site Rental Description: Includes rental payments received for a cellular antenna with appurtenant equipment in Mac Arthur Park.

Basis for Estimate: Estimate is based upon a rental agreement with Crown Castle USA Inc.

C.D.B.G. FUND
Grant Revenues Description: Community Development Block Grants are allocated to cities by the Department of Housing and Urban Development. The funds are generally restricted to expenditures for housing, public safety and economic development within low-income target areas.

Basis for Estimate: Estimate is based upon projected expenditures provided by the Director of Community Development. The CDBG Fund is operated on a cost reimbursement basis.

AIR QUALITY IMPROVEMENT TRUST FUND
AB 2766 Vehicle Registration Fees Description: Health and Safety Code Section 44225 authorizes an air quality control district to impose a $4 vehicle registration fee to finance programs designed to reduce air pollution from motor vehicles. Cities are allocated 40 percent of the revenues less administrative costs based upon population.

Basis for Estimate: Estimate is based upon the City's current collection experience.
28 STATE ASSET FORFEITURE FUND
Forfeited Money/Property Description: State laws provide for the confiscation or seizure of cash and property obtained by individuals trafficking in illegal drugs. Asset forfeiture revenues are generally restricted to expenditures for the investigation, detection and prosecution of criminal activities.

Basis for Estimate: Estimate is based upon the City's current collection experience.

PROP 30/SB 109
Parolee/Probationers Description: Voters passed Prop 30 in November 2012. Part of this tax increase is provided to local law enforcement for funding of special details involving parolees and probationers
Basis for Estimate: Estimate is based upon the City's current collection experience.

FEDERAL ASSET FORFEITURE FUND
Forfeited Money/Property Description: Federal laws provide for the confiscation or seizure of cash and property obtained by individuals trafficking in illegal drugs. Asset forfeiture revenues are generally restricted to expenditures for the investigation, detection and prosecution of criminal activities.

Basis for Estimate: Estimate is based upon the City's current collection experience.

STATE FORFEITURE - 15% SET-ASIDE
Public awareness/education Description: State laws provide for the confiscation or seizure of cash and property obtained by individuals trafficking in illegal drugs. Asset forfeiture revenues are generally restricted to expenditures for the investigation, detection and prosecution of criminal activities. The State requires that 15% of forfeited funds be restricted for use in public safety education/awareness programs.

Basis for Estimate: Estimate is based upon the City's current collection experience.

PUBLIC SAFETY FUND
Proposition 172 Sales Tax Description: Passage of Proposition 172 made permanent a one-half cent sales tax levied for the purpose of funding local public safety. In San Bernardino County, cities are allocated five percent of the revenues collected. Distribution to cities is based upon an individual city's payment to the Educational Revenue Augmentation Fund in FY 1993-94 as a percentage of total payments by cities to the ERAF.

Basis for Estimate: Estimate anticipates a slight decrease over the last fiscal year.

EMS – PARAMEDIC FUND
Subscription Fees Description: Residential and Business subscription fees were established by Resolution No. 01-2328 in April 2001. For an annual subscription fee, the subscribing party and immediate family members or employees will receive unlimited Basic Life Support services (BLS) and Advanced Life Support (ALS) services from the Montclair Fire Department. The residential subscription rate is $24 per year. The business subscription rates are $50 per year for a business with 15 employees or less and $100 per year for a business with 16 employees or more.

Basis for Estimate: Estimate is based reflected participation rates from prior years.

First Responder Fees Description: First responder fees were established by Resolution No. 01-2328 in April 2001. Emergency medical service first responder fees cover Basic Life support services (BLS) and Advanced Life Support (ALS) services. Resolution No. 01-2328 provides for BLS services to residents at no cost.

Basis for Estimate: Estimate is based on the projections from Wittman Enterprises, LLC for emergency medical billing services. 29 SEWER MAINTENANCE FUND
Sewer Maintenance Fees Description: The sewer maintenance fee is established by ordinance and is set at a rate sufficient to cover operating expenses necessary to maintain the City's sewer system and to provide for an emergency reserve.

Basis for Estimate: Estimate is based on collection experience.

Sewer Availability Fees Description: Properties which have access but are not connected to the City's sewer system are charged a monthly availability fee. The current fee is $2.35 per month.

Basis for Estimate: Estimate is based on amount submitted to San Bernardino County for inclusion on the property tax roll.
30 Sales Tax

29.3%
Other Taxes

18.5%
Charges for Services

10.9%
Property Tax

8.6%
Utility User Tax

5.1%
Fines/Forfeits

0.9%
Misc. Income

1.2%
Transaction/Use Tax

22.5%
Licenses/Permits

1.4% Interest Income

0.9% Intergovt. Revenues

0.7%
City of Montclair
2023-24 General Fund Revenues
By Source
Total Budget - $39,369,327
31 Operating Expenditures Budgets
Budgeted Budgeted Budgeted Budgeted Budgeted
2019-20 2020-21 2021-22 2022-23 2023-24
$ 479,648 $ 305,313 $ 403,516 $ 464,715 $ 463,599
4,598,414 5,271,237 4,900,500 6,181,104 6,687,9031,310,381 1,149,424 1,326,737 1,609,405 1,341,7883,108,290 2,656,982 3,715,040 3,690,355 4,428,9199,675,799 9,444,399 11,743,427 12,583,998 12,357,1124,429,878 4,433,939 4,331,827 5,830,496 5,741,6868,168,855 7,891,939 9,916,710 10,362,386 10,713,6511,565,667 1,437,040 1,607,898 1,973,715 1,874,0081,902,142 1,809,906 1,418,638 1,452,574 920,076 321,114 283,053 304,937 376,236 383,833
7,339,889 7,438,915 8,247,481 4,720,071 3,221,757
168,854 153,854 153,854 199,490 219,441
$ 43,068,931 $ 42,276,001 $ 48,070,565 $ 49,444,545 48,353,773 2,594,587 2,590,762 5,190,387 9,419,989 9,422,503
$ 45,663,518 $ 44,866,763 $ 53,260,952 $ 58,864,534 57,776,276 NOTE: FY 2022-23 Budget includes all appropriations and capital projects authorized through May 30, 2023.Appropriations for FY 2019-20 through 2021-22 represent final recorded budgets.

Economic DevelopmentCFD OperationsTOTAL OPERATING BUDGETCity AttorneyTOTAL BUDGET w/DEBT SERVICECitywideDebt ServiceFirePublic WorksCommunity Development

CITY OF MONTCLAIR

COMPARATIVE OPERATING APPROPRIATIONS BUDGETS
FISCAL YEARS 2019-20 THROUGH 2023-24
City ManagerCity CouncilAdministrative ServicesHuman ServicesPolice 32 Police

21.4%
Public Works

18.5%
Administrative Services

2.3%
Fire

9.9%
Human Services

7.7%
Citywide

5.6%
Community
Development

3.2%
City Attorney

0.7%
City Council

0.8%
Economic
Development

1.6%
City Manager

11.6%
CFD Operations

0.4%
Debt Service

16.3%
City of Montclair
2023-24 Operating Budget
By Department
Total Budget - $57,776,276
33 City City Admin. Human Public Community Economic City CFD City Council Manager Services Services Police Fire Works Development Development Attorney Citywide Operations Total General Fund 413,457 6,135,773 1,147,039 2,064,927 11,150,808 5,190,901 4,246,463 1,769,238 383,833 2,581,052 557,516 - 35,641,007 Gas Tax - 3,000 - - - - 780,815 - - 193,000 - - 976,815 Park Maintenance - - - - - - 60,150 - - - - - 60,150Park Development - - - - - - - - - - - - 0 CDBG - - - 10,000 - - 30,728 80,970 - - - - 121,698
Air Quality Improvement Trust - - - - - - - - - - - - 0 Senior Nutrition Fund - - - 199,666 - - - - - - - - 199,666 State Asset Forfeiture - - - - - - - - - - - - 0
OCJP Fund - - - - - - - - - - - - 0
SB 509 Public Safety - - - - 544,074 386,790 - - - - - - 930,864 Fed Asset Forfeiture-DOJ - 1,000 - - - - - - - - - - 1,000OMSD Grant Fund - - - - 124,230 - - - - - - - 124,230 State Supplemental - - - - 400,000 - - - - - - - 400,000 Used Oil Grant - 10,000 - - - - - - - - - - 10,000
Homeless Emergency Aid Program - - - - - - - - - - - - 0 Homeless Assist Preven - - - - - - 23,800 - - - - - 23,800 After-School Program Fund - 79,424 52,664 2,094,625 - - - - - 38,875 - - 2,265,588 OTS Grant - - - - - - - - - - - - 0
City of Hope - - - 1,000 - - - - - - - - 1,000
Safety Department Grants - - - - - - - - - - - - 0
OMSD Immunization Grant - - - - - - - - - - - - 0
Inland Empire United Way - - - - - - - - - - - - 0
Kaiser Permanente Grant - - - 3,000 - - - - - - - - 3,000 OMSD Resource Center - - - - - - - - - - - - 0
Sr Support Services Grant - - - 40,000 - - - - - - - - 40,000 Healthy Comm Strategic Plan - - - 15,701 - - - - - - - - 15,701 ASES Supplemental Fund - - - - - - - - - - - - 0
Hope through Housing - - - - - - - - - - - - 0
EMS-Paramedic - - - - 49,995 - - - - - - - 49,995Economic Development - - - - - - - 232,560 - - - - 232,560 Successor Agency Bond Proceeds - - - - - - - 75,000 - - - - 75,000 2021 Lease Revenue Bond Proceed - - - - - - 973,945 - - - - - 973,945 Sewer Operating 50,142 458,706 142,085 - - - 4,470,964 - - 120,375 - - 5,242,272 Sewer Replacement - - - - - - 1,000 - - - - - 1,000Sewer Capital Asset - - - - - - 69,586 - - - - - 69,586CFD 2011-1 - Paseos - - - - - - - - - - - 170,092 170,092 CFD 2011-2 - Arrow Station - - - - - - - - - - - 49,349 49,349 Pavement Impact Fee Fund - - - - - - - - - - - - 0
General Plan Update Fee - - - - - - - 55,000 - - - 55,000 - Equipment Replacement - - - - 138,000 114,000 80,000 - - - - - 332,000 UAL/POB Amortization Fund - - - - - - - - - 288,455 - - 288,455 Total 463,599 6,687,903 1,341,788 4,428,919 12,357,112 5,741,686 10,713,651 1,874,008 920,076 383,833 3,221,757 219,441 48,353,773

BY FUND
FISCAL YEAR 2023-24

CITY OF MONTCLAIR

OPERATING APPROPRIATIONS BUDGET
34 Police

31.2%
Fire

14.6%
Public
Works

11.9%
Citywide

7.2%
Community
Development

5.0%
Administrative
Services

3.2%
Human Services

5.8%
City Attorney

1.1%
City Council

1.2%
City Manager

17.2%
Economic Development

1.6%
City of Montclair
2023-24 General Fund Operating Budget
By Department
Total Budget - $35,641,007
35 Personnel Supplies Capital Outlay Total
City Council $ 300,855 162,744 $ - $ 463,599 $
City Manager
City Manager 383,660 98,469 0 482,129
Information Technology 855,103 418,100 453,000 1,726,203 Finance 915,005 179,900 0 1,094,905
Solid Waste 144,607 3,240,059 0 3,384,666
Total 2,298,375 3,936,528 453,000 6,687,903
Administrative Services Department
Administration 18,215 37,180 0 55,395
City Clerk 321,247 68,100 0 389,347
Personnel 256,785 180,120 0 436,905
Central Services 9,601 450,540 0 460,141
Total 605,848 735,940 0 1,341,788
Human Services
Recreation 1,336,857 394,928 49,150 1,780,935
Clinic 68,157 58,786 0 126,943
Senior Citizens 181,332 22,600 0 203,932
Nutritional Meals 64,033 141,650 0 205,683
Family and Health Education 0 28,201 0 28,201
Expanded Learning Program 1,807,390 275,835 0 2,083,225 Total 3,457,769 922,000 49,150 4,428,919
Police Department
Administration 267,009 273,085 0 540,094
Support 874,963 11,185 0 886,148
Technical Services 210,227 238,400 0 448,627
Records 674,207 12,000 0 686,207
Investigations 1,285,086 226,645 0 1,511,731
Uniform Patrol 6,250,908 636,440 218,400 7,105,748
Communications 996,176 10,350 0 1,006,526
Volunteer Services 52,418 16,150 0 68,568
Emergency Preparedness 99,663 3,800 0 103,463
Total 10,710,657 1,428,055 218,400 12,357,112
Fire Department
Administration 649,621 16,213 0 665,834
Emergency Services 4,166,001 599,130 133,000 4,898,131
Personnel Development 0 45,107 0 45,107
Buildings/Grounds 0 19,300 25,000 44,300
EMS-Paramedics 0 49,995 38,319 88,314
Total 4,815,622 729,745 196,319 5,741,686
Fiscal Year 2023-24
Budget Allocations by Department
36 Personnel Supplies Capital Outlay Total
Fiscal Year 2023-24
Budget Allocations by Department
Public Works
Engineering
Management 620,782 259,299 0 880,081
Inspection 123,885 0 0 123,885
Traffic Safety 12,428 276,000 0 288,428
Subtotal 757,095 535,299 0 1,292,394
Street Maintenance
Graffiti 73,621 20,700 0 94,321
Street Maintenance 316,698 928,790 88,000 1,333,488
Signing/Painting 88,460 60,800 0 149,260
Street Sweeping 169,754 11,200 0 180,954
Subtotal 648,533 1,021,490 88,000 1,758,023
Park Maintenance
Park Maintenance 376,634 145,200 0 521,834
Tree Maintenance 8,239 14,580 0 22,819
Subtotal 384,873 159,780 0 544,653
Irrigation 40,775 85,283 0 126,058
Vehicle Maintenance 181,883 319,472 0 501,355
Sewer Maintenance 1,167,150 3,351,300 23,100 4,541,550
Building Maintenance
Building Maintenance 201,448 1,050,410 75,000 1,326,858 Heating & A/C 131,566 38,150 20,000 189,716
Janitorial 288,344 140,200 4,500 433,044
Subtotal 621,358 1,228,760 99,500 1,949,618
Total 3,846,175 6,656,876 210,600 10,713,651
Community Development
Planning Commission 8,075 0 0 8,075
Administration 80,462 19,605 5,000 105,067
Current Planning 356,450 1,800 0 358,250
Advance Planning 118,599 8,000 0 126,599
Field Inspection 95,497 1,450 0 96,947
Plan Check 116,179 550 0 116,729
Operations 146,298 400 0 146,698
Fire Prevention 0 124,000 0 124,000
General Code Enforcement 386,332 14,200 0 400,532
Special Ops Code Enforcement 291,511 99,600 0 391,111
Total 1,599,403 269,605 5,000 1,874,008
37 Personnel Supplies Capital Outlay Total
Fiscal Year 2023-24
Budget Allocations by Department
Economic Development
Administration 557,516 362,560 0 920,076
City Attorney 133,833 250,000 0 383,833
Citywide Department 1,467,757 1,754,000 0 3,221,757
Community Facility Districts 75,920 143,521 0 219,441
Total Departmental $ 29,731,619 $ 17,489,685 $ 1,132,469 $ 48,353,773 Debt Service Costs $ 9,422,503
Total Appropriations $ 57,776,276
38 Full-Time Personnel Services Capital
Employees Services Supplies Outlay Total

0.00 $ 162,744 $ 300,855 $ - $ 463,599

18.83 2,298,375 3,936,528 453,000 6,687,903

7.13 605,848 735,940 1,341,788 -
Human Services 15.90 3,457,769 922,000 49,150 4,428,919

79.00 10,710,657 1,428,055 218,400 12,357,112

28.00 4,815,622 729,745 196,319 5,741,686

42.00 3,846,175 6,656,876 210,600 10,713,651

14.00 1,599,403 269,605 5,000 1,874,008
Economic Development 2.80 557,516 362,560 - 920,076

0.00 133,833 250,000 - 383,833

0.00 1,467,757 1,754,000 3,221,757 -

0.00 75,920 143,521 - 219,441
Total Operating Expenditures 207.66 * $ 17,489,685 29,731,619 $ 1,132,469 $ 48,353,773 $ - - 9,422,503 -
Total Expenditures $ 29,731,619 $ 17,489,685 $ 1,132,469 $ 57,776,276 * Full-Time Employees by Entity:City 207.66SRDA 0.34MHC 0.00 208.00
Community Facility DistrictsPublic WorksCommunity Development FISCAL YEAR 2023-24
City CouncilCitywideDebt ServiceAdministrative ServicesPoliceCity AttorneyFireCity Manager

CITY OF MONTCLAIR

OPERATING APPROPRIATIONS BUDGET

BY OBJECT CLASS
39 $-
$7,500,000
$15,000,000 $22,500,000 $30,000,000
2018-19 2019-20 2020-21 2021-22 2022-23 2023-24

CITY OF MONTCLAIR
Operating Budgets 2018-19 to 2023-24
Annual Increase (Decrease) By Object Class
Personnel Services Services & Supplies Capital Outlay
40 Article 13-B Disclosures

CITY OF MONTCLAIR
ARTICLE 13-B DISCLOSURES
FISCAL YEAR 2023-24
The appropriations limit imposed by Article 13-B of the State Constitution creates a restriction on the amount of revenue generated from taxes that a local government can appropriate in any fiscal year. The limit is based on actual appropriations during the base 1978-79 fiscal year, with an increase each subsequent year based on a formula comprised of population estimates and cost-of-living factors.

Government Code Section 37200 stipulates that the budget shall include the City's appropriation limit and the total annual appropriations subject to limitation.

APPROPRIATIONS LIMIT restricts the amount of tax revenues which may be used to finance the expenditures (appropriations) budget. The City's proposed limit for FY 2023-24 is $525,656,351.

APPROPRIATIONS SUBJECT TO LIMITATION represents that portion of the proposed budget which is financed by taxes. The amount of tax revenue budgeted for expenditures during FY 2023-24 is $28,407,121 and is supported by the analysis below.

NOTE: Legislation governing implementation of Article 13-B defines subventions from the State (e.g.

Motor Vehicle In-Lieu Taxes, Homeowner's Property Tax Relief) and interest earned on taxes and subventions as "proceeds of taxes." Additionally, charges for services are not proceeds from taxes unless they exceed the cost of providing those services.

General Fund Appropriations Budget $ 35,643,581
Less: Estimated Non-Proceeds of Taxes
Franchises 850,000$
Licenses & Permits 566,325
Fines & Forfeits 347,200
POST Reimbursements 25,000
Other Intergovernmental Reimbursements 251,600
Charges for Services 4,271,725
Miscellaneous
Rental Income 208,000
Other 616,610
Transfers-In - Traffic Safety 100,000 $ 7,236,460
Appropriations Budget Financed by Taxes $ 28,407,121
41 Departmental
Operating Budgets
City Council

DEPARTMENT BUDGET SUMMARY

Department Division Program
City Council 4101 City Council

Overview
The Mayor and City Council Members are elected at-large to serve as the legislative and governing body of the City. The City Council develops public policy; promotes public welfare; pursues interests of the public; establishes organizational goals; authorizes fiscal priorities; supervises the services of the City Attorney and dayto-day performance of the City Manager; represents the City’s interests before regional, state, and federal agencies; adopts appropriate legislative initiatives; and serves as governing body of the Successor Redevelopment Agency, Successor Housing Authority, Housing Corporation, and Public Financing Authority.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved

Personnel Services 162,715 162,744 162,744
Services and Supplies 302,000 298,855 300,855
Capital Outlay 0 0 0
Total 464,715 461,599 463,599

Personnel Authorized 5.00 (PT) 5.00 (PT) 5.00 (PT)

Source of Funds

General Fund 422,967 411,457 413,457
Sewer Operating Fund 8,135 8,137 8,137
Sewer Operating Fund – Indirect 33,613 42,005 42,005
Staff Charges
Total 464,715 461,599 463,599

A-1
PAGE 1 OF 1
DEPARTMENT: CITY COUNCIL DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rat
e Second Rate Salary
Employee Name July 1 Raise Months Rate Months Rate Next Year Mayor John Dutrey 12.0 1,650 19,800 19,800Council Member Tenice Johnson 12.0 1,150 13,800 13,800 Benjamin Lopez 12.0 1,150 13,800 13,800 Corysa Martinez 12.0 1,150 13,800 13,800 William Ruh 12.0 742 8,904 8,904 Salary Requirements: TOTAL (P/T) 70,104 70,104
Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Recommended by
Administration
A-2
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Part-Time
Mayor 1.00 1.00 1.00 19,800 19,800
Council Members 4.00 4.00 4.00 50,304 50,304
Part Time 5.00 5.00 5.00 70,104 70,104
Benefit Costs 86,889 86,889
PERS Benefit Costs 5,751 5,751
Total Benefit Costs 92,640 92,640
TOTAL 162,744 162,744

DETAIL OF SALARIES AND WAGES
Department: City Council Program: 4101 City Council

POSITION QUOTA APPROPRIATIONS
A-3
PROGRAM BUDGET SUMMARY – 2
Department Division Program
City Council 4101 City Council
Work Program

1. Direct fiscal policy and infrastructure improvements through adoption of strategically planned budget and capital improvement programs.

2. Hold public meetings to consider agenda issues presented before the governing board; take appropriate actions that effectively respond to such issues; and comply with open meeting requirements.

3. Provide liaison interaction between the City and other local, regional, state, and national bodies; and represent the City on local, regional, state, and national policy committees.

4. Review and revise, as necessary, all goals, objectives, and strategic plans established for the City.

5. Adopt local laws through ordinance action and provide for the enforcement of such laws.

6. Periodically review the performance of the City Manager.

7. Respond to legislative initiatives impacting local government operations.

8. Consider alternative funding mechanisms for programs, services, and projects.

9. Facilitate public input into the local political process.

10. Report to the community on the state of the City.

11. Oversee the performance of the City Attorney.

12. Oversee advisory bodies including the Planning Commission, Community Activities Commission, and other Council-established oversight committees.

13. Reorganize City Council standing committees after each biannual election.

14. Perform as the Board of Directors for the Successor Redevelopment Agency, Successor Housing Authority, Housing Corporation, Financing Authority, and Montclair Community Foundation.

15. Support goals related to historical preservation.

16. As required, serve as final authority on labor negotiations and personnel/disciplinary actions.

17. As assigned, serve on City Council subcommittees.

18. Address evolving issues related to public employee pension-related costs.

19. Address fiscal-related priorities.

20. Evaluate/consider outsourcing of various City services, as appropriate.

21. Actively engage Los Angeles County Metropolitan Transportation Authority, Metro Gold Line Foothill Extension Construction Authority, San Bernardino County Transportation Authority, and local Legislators regarding the Gold Line Extension to Montclair.

22. Coordinate duties of the Disaster Preparedness Council during local emergencies.

Personnel Services – $162,744
Salary requests are for: Mayor (1.00) – $19,800; Council Members (4.00) – $50,304. Cost allocations are as follows: part-time salaries – $70,104; benefit costs – $92,640.

Services and Supplies – $298,855
Funding requested is for: books and publications – $500; publication and advertising – $5,000; community benefits – $30,000; dues and memberships – $59,355; travel and meetings – $23,100; mileage/auto allowance – $42,000; special consulting services – $85,000; vocational training – $4,000; small equipment – $900; cellular phone expense – $2,000; Reeder Ranch expenses – $15,000; miscellaneous expenditures – $32,000.

Capital Outlay
No funding requested.

A-4
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/29/2023 - 4:18PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4101 City Council
E10 Personnel Services
61,442 59,588 66,599.00 0.00 42020-400-00000Part Time Wages 0.00 66,599.00 66,599.00 0.00 0.00 0 0 79,800.00 0.00 45220-400-00000Benefit Plan 0.00 79,800.00 79,800.00 0.00 0.00 5,055 5,239 5,460.00 0.00 45250-400-00000P.E.R.S. 0.00 5,463.00 5,463.00 0.00 0.00 441 543 589.00 0.00 45290-400-00000Life Insurance 0.00 613.00 613.00 0.00 0.00 1,256 1,223 965.00 0.00 45330-400-00000Medicare 0.00 965.00 965.00 0.00 0.00 1,894 1,351 1,167.00 0.00 45340-400-00000Social Security 0.00 1,167.00 1,167.00 0.00 0.00 70,089 67,945 154,580 0 Personnel Services Totals: 0.00 154,607 154,607 0 0 E20 Services & Supplies
0 0 500.00 0.00 51020-400-00000Books and Publications 0.00 500.00 500.00 0.00 0.00 28,454 0 32,000.00 0.00 52090-400-00000Publication & Advertising 0.00 5,000.00 5,000.00 0.00 0.00 3,477 18,190 30,000.00 0.00 52110-400-00000Community Benefits 0.00 30,000.00 30,000.00 0.00 0.00 28,455 34,792 61,000.00 0.00 52120-400-00000Dues & Memberships 0.00 59,355.00 59,355.00 0.00 0.00 1,433 21,493 23,100.00 0.00 52130-400-00000Travel & Meetings 0.00 23,100.00 23,100.00 0.00 0.00 25,193 24,780 25,000.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 42,000.00 42,000.00 0.00 0.00 90,250 60,000 85,000.00 0.00 52190-400-00000Special Consulting Services 0.00 85,000.00 85,000.00 0.00 0.00 0 0 2,500.00 0.00 52540-400-00000Vocational Training 0.00 4,000.00 4,000.00 0.00 0.00 0 0 900.00 0.00 52690-400-00000Small Equipment 0.00 900.00 900.00 0.00 0.00 1,091 938 2,000.00 0.00 52850-400-00000Cellular Phone Expense 0.00 2,000.00 2,000.00 0.00 0.00 3,214 6,608 10,000.00 0.00 52900-400-00000Reeder Ranch Expenses 0.00 15,000.00 10,000.00 0.00 0.00 15,016 18,264 30,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 32,000.00 39,000.00 0.00 0.00 196,582 185,065 302,000 0 Services & Supplies Totals: 0.00 298,855 300,855 0 0 E40 Other Financing Uses
GL-Budget Analysis (5/29/2023 - 4:18 PM) Page 1
A-5
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(30,504) (24,730) -33,613.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -42,005.00 -42,005.00 0.00 0.00 (30,504) (24,730) (33,613) 0 Other Financing Uses Totals: 0.00 (42,005) (42,005) 0 0 236,167 228,279 422,967 0 EXPENDITURES TOTALS: 0.00 411,457 413,457 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
236,167 228,279 422,967 0 DEPT EXPENSES 0.00 411,457 413,457 0 0 (236,167) (228,279) (422,967) 0 City Council Totals: 0.00 (411,457) (413,457) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
236,167 228,279 422,967 0 FUND EXPENSES 0.00 411,457 413,457 0 0 (236,167) (228,279) (422,967) 0 General Fund Totals: 0.00 (411,457) (413,457) 0 0 1206 Economic Development
4101 City Council
E10 Personnel Services
7,052 7,083 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 584 614 0.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 35 46 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 102 103 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 157 124 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 7,932 7,970 0 0 Personnel Services Totals: 0.00 0 0 0 0 7,932 7,970 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
7,932 7,970 0 0 DEPT EXPENSES 0.00 0 0 0 0
(7,932) (7,970) 0 0 City Council Totals: 0.00 0 0 0 0
GL-Budget Analysis (5/29/2023 - 4:18 PM) Page 2
A-6
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
7,932 7,970 0 0 FUND EXPENSES 0.00 0 0 0 0
(7,932) (7,970) 0 0 Economic Development Totals: 0.00 0 0 0 0 1501 Sewer Operating Fund
4101 City Council
E10 Personnel Services
3,526 3,542 3,505.00 0.00 42020-400-00000Part Time Wages 0.00 3,505.00 3,505.00 0.00 0.00 0 0 4,200.00 0.00 45220-400-00000Benefit Plan 0.00 4,200.00 4,200.00 0.00 0.00 292 307 287.00 0.00 45250-400-00000P.E.R.S. 0.00 288.00 288.00 0.00 0.00 18 23 31.00 0.00 45290-400-00000Life Insurance 0.00 32.00 32.00 0.00 0.00 51 51 51.00 0.00 45330-400-00000Medicare 0.00 51.00 51.00 0.00 0.00 79 62 61.00 0.00 45340-400-00000Social Security 0.00 61.00 61.00 0.00 0.00 3,965 3,984 8,135 0 Personnel Services Totals: 0.00 8,137 8,137 0 0 E40 Other Financing Uses
30,504 24,730 33,613.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 42,005.00 42,005.00 0.00 0.00 30,504 24,730 33,613 0 Other Financing Uses Totals: 0.00 42,005 42,005 0 0 34,469 28,714 41,748 0 EXPENDITURES TOTALS: 0.00 50,142 50,142 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
34,469 28,714 41,748 0 DEPT EXPENSES 0.00 50,142 50,142 0 0 (34,469) (28,714) (41,748) 0 City Council Totals: 0.00 (50,142) (50,142) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
34,469 28,714 41,748 0 FUND EXPENSES 0.00 50,142 50,142 0 0 (34,469) (28,714) (41,748) 0 Sewer Operating Fund Totals: 0.00 (50,142) (50,142) 0 0 GL-Budget Analysis (5/29/2023 - 4:18 PM) Page 3
A-7
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
278,568 264,964 464,715 0 REPORT EXPENSES 0.00 461,599 463,599 0 0 (278,568) (264,964) (464,715) 0 REPORT TOTALS: 0.00 (461,599) (463,599) 0 0 GL-Budget Analysis (5/29/2023 - 4:18 PM) Page 4
A-8
WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: City Council Program: 4101 City CouncilObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Mayor and City Council CONFERENCES/SEMINARS $13,800 League of California Cities
Annual Conference and Exposition Sacramento, CA September 2023 ($500 each x 4 = $2,000) Legislative Action Days Sacramento, CA April 2024 ($800 each x 2 = $1,600) National League of Cities
Annual Congressional City Conference Washington, DC March 2024 ($2,900 each x 3 = $8,700) San Bernardino County
City/County Conference Lake Arrowhead, CA May 2024
($500 each x 3 = $1,500)
Mayor and City Council WORKSHOPS
League of California Cities
Workshops Various TBA $1,000
A-9
WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: City Council Program: 4101 City CouncilObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Mayor and City Council LOCAL TRAVEL & MEETINGS Local conferences and meetings Various TBA $1,000 including legislative hearings and meetings with legislative advocates, consultant meetings, CIM Group/Montclair Place, and other local meetings. Mayor and City Council SPECIAL Meetings with/of various committees, City Hall Various $1,500 commissions, and boards supporting or serving as advisory bodies to the City Council. Includes the Planning Commission, Community Activities
Commission, Transactions and Use Tax Oversight Committee, Personnel Committee, Public Safety Committee, Public Works Committee, Finance Committee, and Real Estate Committee.

Mayor and City Council Goldline Advocacy Washington, DC TBA $5,800 ($2,900 each X 2 = $5,800)
Total: $23,100
A-10
WORKSHEET – JUSTIFICATION OF CONFERENCE AND IN–SERVICE TRAINING REQUEST SCHEDULE B – VOCATIONAL TRAINING
Department: City Council Program: 4101 City Council
Object Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 J. John Dutrey, Ethics Training (AB 1234)
Mayor
Tenice Johnson, Harassment Prevention Training (AB 1825) Montclair Fall 2024 $4,000 Mayor Pro Tem
Bill Ruh,
City Council Member
Corysa Martinez, City Council Member Benjamin Lopez,
City Council Member
All managers and supervisory employees, and members of
City commissions, committees, and boards.

Total: $4,000
A-11

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Council Program: 4101 City Council Object Number 51020 BOOKS AND PUBLICATIONS – $500 Inland Valley Daily Bulletin, $350 Miscellaneous expenditures for books and periodicals, $150 52090 PUBLICATION AND ADVERTISING – $5,000
Miscellaneous advertising related to City Council programs 52110 COMMUNITY BENEFITS – $30,000
Contributions to community groups, $15,000 Contribution for community events, $13,000 Emergency relief/assistance, $2,000 52120 DUES AND MEMBERSHIPS – $59,355
League of California Cities (LCC) membership, $13,500 League of California Cities (LCC) Local Streets and Roads Need Assessment, $500 League of California Cities (LCC) Inland Empire Division, $600 Southern California Association of Governments, $3,250 San Bernardino County Transportation Authority (SBCTA), $10,105 San Bernardino Council of Governments (COGS) Housing Trust Fund, $22,000 National League of Cities, $3,500 Costco/Sam’s Club memberships, $400 Foothill Gold Line Extension JPA Corridor, $3,500 Provision for increases, $2,000 52130 TRAVEL AND MEETINGS – $23,100
Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings." A-12

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Council Program: 4101 City Council Object Number 52190 SPECIAL CONSULTING SERVICES – $85,000 David Turch & Associates (Agreement No. 15-56, for federal legislative advocate consulting services), $65,000 HdL Special Consulting, $20,000 52540 VOCATIONAL TRAINING – $4,000
Attendance at vocational training classes – For detail see "Worksheet Justification of Conference and In-Service Training Request Schedule B–Vocational Training."
52690 SMALL EQUIPMENT – $900
Replacement cellular phones (3 @ $300 each).
52850 CELLULAR PHONE EXPENSE – $2,000
Expenditures related to use of cellular telephone service. 52900 REEDER RANCH EXPENSES – $15,000 (Only $10,000 approved in City Manager’s Budget) Contract services, building upgrades, and program services for the Reeder Ranch. 52990 MISCELLANEOUS EXPENDITURES – $32,000 ($39,000 approved in City Manager’s Budget) Special awards and certificates, $3,000 City Hall household-fund contribution, $5,000 City Council meeting refreshments, $3,000 State of the City facility rental (The Canyon), service package, and incidental expenditures, $10,000 ($17,000 approved in City Manager’sHoliday Flag Program, $4,000 Budget) Yard Signs, $7,000 A-13
City Manager

DEPARTMENT BUDGET SUMMARY
Department
City Manager
Overview
The City Manager is the agency’s chief administrative officer responsible for day-to-day operations of the organization, departments, and programs. Reporting directly to the City Council, the City Manager implements the policies, goals, strategic plans, and objectives of the elected body; develops funding sources and executes sound fiscal practices; presents the annual City, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation budgets and capital improvement program; ensures the effective and efficient operation of the City, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation; and coordinates local issues with regional, state, and federal policy-making bodies. The City Manager monitors the performance of the City Attorney and directly supervises heads of each City department.

The City Manager also supervises the following programs included in this department: Information Technology which provides for technological needs including research/assessment/development, multimedia services, and hardware/software/network maintenance; Finance which addresses the organization’s fiduciary obligations, provides appropriate fiscal management, offers traditional finance-related services, and produces budget-related documents—including annual budgets, capital improvement plans, and investment policies for the City, Redevelopment Agency, and Housing Corporation; and Solid Waste which administers utility billing services, recycling programs, and refuse-related services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 2,231,248 2,589,185 2,298,375
Services and Supplies 3,606,958 3,957,066 3,936,528
Capital Outlay 301,500 533,000 453,000
Total 6,139,706 7,079,251 6,687,903
Personnel Authorized 17.68 (FT) 18.83 (FT) 18.83 (FT)

1.00 (PTB) 1.00 (PTB) 1.00 (PTB)

4.00 (PT) 4.00 (PT) 4.00 (PT)
Department Distribution
City Manager 597,228 617,511 482,129
Information Technology Services 1,506,429 1,934,600 1,726,203 Financial Services 871,722 1,142,581 1,094,905
Solid Waste Disposal 3,164,277 3,384,559 3,384,666
Total 6,139,706 7,079,251 6,687,903
Source of Funds
General Fund 5,654,256 6,527,130 6,135,773
Gas Tax Fund 3,000 3,000 3,000
Federal Asset Forfeiture – DOJ 1,000 1,000 1,000
Recycling Grant Fund 3,800 10,000 10,000
After-School Program – Indirect 65,617 79,424 79,424
Staff Charges
Sewer Operating Fund 240,857 189,470 189,479
Sewer Operating Fund – Indirect 171,176 269,227 269,227 Staff Charges
Total 6,139,706 7,079,251 6,687,903
B-1
PAGE 1 OF 3
DEPARTMENT: OFFICE OF THE CITY MANAGER DEPARTMENT SUMMARY Salary Date Salary Calculations
Class Title/ Range Last Step First Rate Second RateEmployee Name July 1 Raise Months Rate Months Rate Full Time:Administration from other Departments/Entities Mikey Fuentes (4790) .20 B 07/05/22 0.2 13,371 11.8 14,040 33,669 33,669City Manager/Executive Director Office of Administrative Services Edward Starr E 12.0 21,505 258,060 258,060
Director of Finance Janet Kulbeck A 07/18/22 0.6 12,735 11.4 13,371 160,070 160,070Finance Supervisor Claudia Ramirez A 6.0 7,450 6.0 7,823 91,638 91,638
Assistant to the City Manager/Director of Economic Development Agency Vacant (Unfunded) A 12.0
0 0
Director of Information Technology
John Nguyen
B 0.2 13,371 11.8 14,040 168,346 168,346
Information Technology Supervisor
Edmund Garcia, Jr.

A 6.0 8,151 6.0 8,559 103,268 103,268
Information Technology Analyst Robert Castillo D 07/19/22 0.7 8,559 11.3 8,987 110,770 110,770 Vacant (Unfunded) A 12.0
0 0

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Salary
Total
Next Year
Administration
Recommended by
Includes % Increase (if any)
B-2
PAGE 2 OF 3
DEPARTMENT: OFFICE OF THE CITY MANAGER DEPARTMENT SUMMARY Salary Date Salary Calculations
Class Title/ Range Last Step First Rate Second RateEmployee Name July 1 Raise Months Rate Months Rate

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Salary
Total
Next Year
Administration
Recommended by
Includes % Increase (if any)
Sr. Information Technology Specialist Omar Naranjo
A 6.0 6,251 6.0 6,563 79,191 79,191
Information Technology Specialist
Jacob Marsh
A 6.0 5,573 6.0 5,852 70,607 70,607
Vacant
A 6.0 5,573 6.0 5,852 70,607 70,607
Senior Accountant
Raquel Badawi B 06/01/23 11.0 6,038 1.0 6,340 74,941 74,941 Victor Flores B 04/24/23 9.2 6,038 2.8 6,340 75,501 75,501Junior Accountant Angela Vong B 05/07/23 10.8 4,732 1.2 4,969 58,780 58,780Accounting Specialist April Brady B 05/21/23 10.3 4,232 1.7 4,444 52,678 52,678 Randall Burwell E 12.0 4,899 60,552 60,552 Elizabeth Escalante A 6.0 4,030 6.0 4,232 51,059 51,059Customer Service Rep./Office Specialist Julio Guzman A 03/13/23 2.4 3,469 9.6 3,643 44,597 44,597 Vacant A 6.0 3,469 6.0 3,643 43,952 43,952
Administration to other Departments/Entities Edward Starr (AS 5%, SRDA 2%) -18,064 -18,064 Janet Kulbeck (SRDA 20%) -32,014 -32,014 Angela Vong (SRDA 10%) -5,878 -5,878 CFD Admin Costs - Finance -6,807 -6,807 B-3
PAGE 3 OF 3
DEPARTMENT: OFFICE OF THE CITY MANAGER DEPARTMENT SUMMARY Salary Date Salary Calculations
Class Title/ Range Last Step First Rate Second RateEmployee Name July 1 Raise Months Rate Months Rate

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Next Year
Salary
Total
Next Year
Administration
Recommended by
Includes % Increase (if any)
Part-Time Benefitted:Information Tech Systems Technician Vacant (Unfunded) (38 hrs week) A 12.0 0.00 hr. 0 0
Part-Time:

Accounting Specialist Cathy Graves (29 hrs week) 28.26 hr. 43,894 43,894 Vacant (Unfunded) (32 hrs week) 0.00 hr.
0 0
Payroll Analyst
Elizabeth Lew (960 hrs year)
E 38.41 hr. 37,980 37,980
Senior Intern
Vacant (36 hrs week) 16.26 hr. 31,352 31,352 Vacant (Unfunded) (36 hrs week) 0.00 hr. (FT) 1,545,523 1,545,523
Salary Requirements: (PTB)
0 0
(PT) 113,226 113,226
TOTAL 1,658,749 1,658,749
B-4
Dept City Mgr Dept. City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts
Director of Economic Developm 0.20 0.20 0.20 33,669 33,669 City Mgr./Executive Director 1.00 1.00 1.00 258,060 258,060 Office of Administrative Services
Director of Finance 1.00 1.00 1.00 160,070 160,070
Finance Supervisor 0.00 1.00 1.00 91,638 91,638
Director of Information Tech 1.00 1.00 1.00 168,346 168,346 Information Technology Supervis 0.00 1.00 1.00 103,268 103,268 Information Technology Analyst 2.00 2.00 2.00 204,440 110,770 Sr. Info Tech Specialist 1.00 1.00 1.00 79,191 79,191
Information Tech Specialist 2.00 2.00 2.00 141,214 141,214 Assistant to the City Manager 1.00 1.00 1.00 94,422 0
Senior Accountant 2.00 2.00 2.00 150,442 150,442
Payroll Analyst 1.00 0.00 0.00 0 0
Junior Accountant 1.00 1.00 1.00 58,780 58,780
Accounting Specialist 3.00 3.00 3.00 164,289 164,289
Customer Svc. Rep./Office 2.00 2.00 2.00 90,648 88,549
CFD Admin Costs -6,807 -6,807
Part-Time Benefitted
Information Tech Specialist 1.00 1.00 1.00 0 0
Part-Time
Accounting Specialist 2.00 2.00 2.00 83,743 43,894
Payroll Analyest 1.00 1.00 1.00 37,980 37,980
Senior Intern 1.00 1.00 1.00 31,352 31,352
Full Time 18.20 19.20 19.20 1,798,477 1,608,286
Admin other Departments -0.52 -0.37 -0.37 -62,763 -62,763 Total FT Positions/Salaries 17.68 18.83 18.83 1,735,714 1,545,523 Part Time Benefitted 1.00 1.00 1.00 0 0
Part Time 4.00 4.00 4.00 153,075 113,226
Additional Pay 2,700 2,700
Overtime 12,100 12,100
Total Salaries & Wages 1,903,589 1,673,549
Benefit Costs 446,021 401,361
PERS Benefit Costs 263,054 246,944
Benefit Costs other Depts -23,479 -23,479
Total Benefit Costs 685,596 624,826
TOTAL 2,589,185 2,298,375

DETAIL OF SALARIES AND WAGES
Department: Office of the City Manager Program: Department Summary

POSITION QUOTA APPROPRIATIONS
B-5
PROGRAM BUDGET SUMMARY – 1
Program Number 4202

Department Division Program
City Manager City Manager
Overview
The City Manager is the agency’s chief administrative officer responsible for day-to-day operations of the organization, departments, and programs. Reporting directly to the City Council, the City Manager implements the policies, goals, strategic plans, and objectives of the elected body; develops funding sources and executes sound fiscal practices; presents the annual City, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation budgets and capital improvement program; ensures the effective and efficient operation of the City, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation; and coordinates local issues with regional, state, and federal policy-making bodies. The City Manager monitors the performance of the City Attorney and directly supervises heads of each City department.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 504,559 506,542 383,660
Services and Supplies 92,669 110,969 98,469
Capital Outlay 0 0 0
Total 597,228 617,511 482,129

Personnel Authorized 2.13 (FT) 2.13 (FT) 2.13 (FT)

Source of Funds
General Fund 500,637 562,566 427,184
Sewer Operating Fund 71,039 0 0
Sewer Operating Fund – Indirect 25,552 54,945 54,945
Staff Charges
Total 597,228 617,511 482,129

B-6
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts
Director of Economic Develo 0.20 0.20 0.20 33,669 33,669 City Mgr./Executive Director
Office of Administrative Ser 1.00 1.00 1.00 258,060 258,060 Admin other Depts -0.07 -0.07 -0.07 -18,064 -18,064

0.93 0.93 0.93 239,996 239,996
Assistant to the City Manager 1.00 1.00 1.00 94,422 0
Director of Economic
Development Agency
Full Time 2.20 2.20 2.20 386,151 291,729
Admin other Departments -0.07 -0.07 -0.07 -18,064 -18,064 Total FT Positions/Salaries 2.13 2.13 2.13 368,087 273,665 Benefit Costs 78,547 58,085
PERS Benefit Costs 67,343 59,345
Benefit Costs other Depts -7,435 -7,435
Total Benefit Costs 138,455 109,995
TOTAL 506,542 383,660

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Office of the City Manager Program: 4202 City Manager B-7
PROGRAM BUDGET SUMMARY – 2
Department Division Program
City Manager 4202 City Manager
Work Program

1. Serve as the City, Successor Redevelopment Agency, Successor Housing Authority, Housing Corporation, and Finance Authority Chief Executive Officer.

2. Coordinate the City's strategic planning process.

3. Lead City departments to achieve common and uncommon goals and objectives for the community.

4. Respond to policy directives established by the City Council.

5. Manage and coordinate programs directly supervised by the City Manager/Executive Director.

6. Develop timely and analytical approaches for resolving issues facing the community.

7. Develop procedures that effectively deal with mandates imposed by the state and federal governments.

8. Ensure proper staff coordination and interaction with various federal, state, and local agencies.

9. Focus limited municipal resources and energies on issues that have the greatest relevancy for the City.

10. Ensure appropriate manpower levels to provide a comprehensive program of municipal services.

11. Where possible establish proactive, not reactive, approaches to community and organizational issues.

12. Prepare and submit to the City Council annual budgets for the City, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation; effectively address downturns in revenues.

13. Coordinate disaster recovery efforts during episodes that may require such attention.

14. Develop funding priorities and revenue sources that promote the City's fiscal integrity.

15. Administer the City's day-to-day business operations.

16. Oversee the legislative advocacy program.

17. Direct completion of specified Capital Improvement Plan (CIP) projects.

18. Address and resolve fiscal issues related to any economic downturn; and implement strategic planning policy recommendations approved by the City Council.

19. Address ongoing issues related to pension-related costs, policies, and practices.

20. Work with Los Angeles County Metropolitan Transportation Authority, Metro Gold Line Foothill Extension Construction Authority, San Bernardino County Transportation Authority, and local Legislators regarding the Gold Line Extension to Montclair.

21. Work with CIM Group to redevelop Montclair Place.

22. Initiate changes to the City's sign ordinance.

23. Promote development within North Montclair and its vision for a transit district and high-density housing.

24. Develop alternative plans for Fire/emergency medical service delivery.

25. Oversee development of the General Plan Update.

26. Develop a plan for acquiring the Montclair Transcenter from Caltrans for development-related purposes.

Personnel Services – $506,542
Salary requests are for: City Manager/Executive Director Office of Administrative Services (0.93) – $239,996; Director of Economic Development Agency (0.20) – $33,669; Assistant to the City Manager/Director of Economic Development Agency (1.00) – $94,422. Cost allocations are as follows: full-time salaries – $368,087; benefit costs – $138,455.

Services and Supplies – $110,969
Funding requested is for: books and publications – $519; community benefits – $10,000; dues and memberships – $1,900; travel and meetings – $10,650; mileage/auto allowance – $11,400; special consulting services – $52,500; special contract services – $15,000; small equipment – $1,000; cellular phone expense $4,000; miscellaneous expenditures – $4,000.

Capital Outlay
No funding requested.

B-8
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/29/2023 - 5:18PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4202 City Manager
E10 Personnel Services
252,619 181,835 323,744.00 0.00 41010-400-00000Regular Earnings 0.00 368,087.00 273,665.00 0.00 0.00 1,439 674 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 4,629 2,978 4,452.00 0.00 44190-400-00000Sick Leave Redemption 0.00 6,279.00 6,279.00 0.00 0.00 0 0 32,424.00 0.00 45220-400-00000Benefit Plan 0.00 38,340.00 20,340.00 0.00 0.00 30,474 3,213 19,413.00 0.00 45240-400-00000Deferred Compensation 0.00 24,468.00 24,468.00 0.00 0.00 34,075 25,784 48,206.00 0.00 45250-400-00000P.E.R.S. 0.00 63,513.00 55,515.00 0.00 0.00 973 704 1,198.00 0.00 45270-400-00000LTD Insurance 0.00 1,485.00 1,088.00 0.00 0.00 1,603 1,138 2,120.00 0.00 45290-400-00000Life Insurance 0.00 2,513.00 1,817.00 0.00 0.00 1,117 502 1,963.00 0.00 45330-400-00000Medicare 0.00 1,857.00 488.00 0.00 0.00 326,930 216,827 433,520 0 Personnel Services Totals: 0.00 506,542 383,660 0 0 E20 Services & Supplies
239 208 519.00 0.00 51020-400-00000Books and Publications 0.00 519.00 519.00 0.00 0.00 161,870 95,152 0.00 0.00 52080-400-00000COVID 19 0.00 0.00 0.00 0.00 0.00 0 1,273 7,500.00 0.00 52110-400-00000Community Benefits 0.00 10,000.00 7,500.00 0.00 0.00 0 0 1,900.00 0.00 52120-400-00000Dues & Memberships 0.00 1,900.00 1,900.00 0.00 0.00 4,755 13,823 10,850.00 0.00 52130-400-00000Travel & Meetings 0.00 10,650.00 10,650.00 0.00 0.00 6,669 8,229 11,400.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 11,400.00 11,400.00 0.00 0.00 37,325 33,763 52,500.00 0.00 52190-400-00000Special Consulting Services 0.00 52,500.00 52,500.00 0.00 0.00 0 15,227 46,398.00 0.00 52450-400-00000Special Contract Services 0.00 15,000.00 5,000.00 0.00 0.00 0 486 0.00 0.00 52690-400-00000Small Equipment 0.00 1,000.00 1,000.00 0.00 0.00 0 0 0.00 0.00 52850-400-00000Cellular Phone Expense 0.00 4,000.00 4,000.00 0.00 0.00 853 5,747 3,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 4,000.00 4,000.00 0.00 0.00 GL-Budget Analysis (5/29/2023 - 5:18 PM) Page 1
B-9
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
211,710 173,908 134,067 0 Services & Supplies Totals: 0.00 110,969 98,469 0 0 E40 Other Financing Uses
(22,609) (23,479) -25,552.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -54,945.00 -54,945.00 0.00 0.00 (22,609) (23,479) (25,552) 0 Other Financing Uses Totals: 0.00 (54,945) (54,945) 0 0 516,032 367,256 542,035 0 EXPENDITURES TOTALS: 0.00 562,566 427,184 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
516,032 367,256 542,035 0 DEPT EXPENSES 0.00 562,566 427,184 0 0 (516,032) (367,256) (542,035) 0 City Manager Totals: 0.00 (562,566) (427,184) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
516,032 367,256 542,035 0 FUND EXPENSES 0.00 562,566 427,184 0 0 (516,032) (367,256) (542,035) 0 General Fund Totals: 0.00 (562,566) (427,184) 0 0 1501 Sewer Operating Fund
4202 City Manager
E10 Personnel Services
0 0 51,612.00 0.00 41010-400-00000Regular Earnings 0.00 0.00 0.00 0.00 0.00 0 0 1,036.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 3,360.00 0.00 45220-400-00000Benefit Plan 0.00 0.00 0.00 0.00 0.00 0 0 4,900.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 0 0 9,549.00 0.00 45250-400-00000P.E.R.S. 0.00 0.00 0.00 0.00 0.00 0 0 217.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 0 0 365.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 0 0 71,039 0 Personnel Services Totals: 0.00 0 0 0 0
E40 Other Financing Uses
22,609 23,479 25,552.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 54,945.00 54,945.00 0.00 0.00 22,609 23,479 25,552 0 Other Financing Uses Totals: 0.00 54,945 54,945 0 0 22,609 23,479 96,591 0 EXPENDITURES TOTALS: 0.00 54,945 54,945 0 0 GL-Budget Analysis (5/29/2023 - 5:18 PM) Page 2
B-10
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
22,609 23,479 96,591 0 DEPT EXPENSES 0.00 54,945 54,945 0 0 (22,609) (23,479) (96,591) 0 City Manager Totals: 0.00 (54,945) (54,945) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
22,609 23,479 96,591 0 FUND EXPENSES 0.00 54,945 54,945 0 0 (22,609) (23,479) (96,591) 0 Sewer Operating Fund Totals: 0.00 (54,945) (54,945) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
538,641 390,735 638,626 0 REPORT EXPENSES 0.00 617,511 482,129 0 0 (538,641) (390,735) (638,626) 0 REPORT TOTALS: 0.00 (617,511) (482,129) 0 0 GL-Budget Analysis (5/29/2023 - 5:18 PM) Page 3
B-11
WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: City Manager Program: 4202 City ManagerObject Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense

CONFERENCES/SEMINARS
52130 Edward Starr, California Public Employee Labor
City Manager Relations Association
Mikey Fuentes, Annual Conference Monterey, CA November 2023 $4,400 Director of Economic Development ($2,200 each x 2 = $4,400) 52130 Edward Starr, San Bernardino County
City Manager City/County Conference Lake Arrowhead, CA May 2024 $1,500 Mikey Fuentes, ($500 each x 3 = $1,500)
Director of Economic Development
Marcia Richter Assistant City Manager/Director HS
52130 Janet Kulbeck, Finance Miscellaneous Meetings
Director of Finance CMTA Quarterly and CSMFO TBA TBA $750 Accounting Specialists Bimonthly Meetings Customer Service Representatives 52130 John Nguyen, IT Service/Training Skill Development TBA TBA $1,000 Director of Information Technology
IT Staff
Miscellaneous
52130 Edward Starr, Healthy Cities and Communities; $3,000 City Manager local conferences and meetings;
Mikey Fuentes, legislative hearings; meetings
Director of Economic Development with legislative advocates; and consultant meetings
Total: $10,650
B-12

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4202 City Manager Object Number 51020 BOOKS AND PUBLICATIONS – $519 E-Wall Street Journal, $100 E-Washington Post, $100 E-Sacramento Bee, $100
E-LA Times, $90
E-Atlantic, $129
52110 COMMUNITY BENEFITS – $10,000
City contributions supporting employee and community oriented activities including holiday-related events (Memorial Day, Flag Day, Independence Day, etc.) and events supporting special programs, services, dedications, and festivals. 52120 DUES AND MEMBERSHIPS – $1,900 California Public Employers Labor Relations Association (CALPELRA), $1,200 City Management Foundation, $300 International City/County Management Association, $350 Unanticipated adjustments, $50 52130 TRAVEL AND MEETINGS – $10,650 Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings." 52190 SPECIAL CONSULTING SERVICES – $52,500
Team Building/Liebert Cassidy Whitmore/GFOA workshops for City Council, City Manager, Department Heads, $3,000 HdL Special Consulting Services, $44,500 HdL Special Programming, $5,000 B-13

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4202 City Manager Object Number 52450 SPECIAL CONTRACT SERVICES – $15,000 (Only $5,000 approved in City Manager’s Budget) Special services related to lease/general obligation revenue bonds, public facilities projects, survey instruments, development of Montclair Place, and other professional services.
52690 SMALL EQUIPMENT – $1,000
Replacement cellular phones.
52850 CELLULAR PHONE EXPENSE – $4,000
Cellular phone service for Department personnel. 52990 MISCELLANEOUS EXPENDITURES – $4,000 Special awards, $500 Programs supporting organizational activities, $2,000 City promotional materials, $1,500 B-14
PROGRAM BUDGET SUMMARY – 1
Program Number 4203
Department Division Program
City Manager Information Technology Services
Program Description
The Information Technology Services Program provides full-service electronic data and technology support designed to accommodate the organization's computer hardware, software, email, local area network (LAN), wide area network (WAN), wireless, cable, telecommunications, voice/video technology, GIS, and Internet service requirements. The program is also responsible for development and maintenance of the City’s E-government site.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 874,905 975,462 855,103
Services and Supplies 330,024 426,138 418,100
Capital Outlay 301,500 533,000 453,000
Total 1,506,429 1,934,600 1,726,203
Personnel Authorized 6.00 (FT) 7.00 (FT) 7.00 (FT)

1.00 (PTB) 1.00 (PTB) 1.00 (PTB)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Source of Funds
General Fund 1,382,396 1,750,824 1,542,427
After-School Program – Indirect 38,528 49,697 49,697
Staff Charges
Sewer Operating Fund – Indirect 85,505 134,079 134,079
Staff Charges
Total 1,506,429 1,934,600 1,726,203
B-15
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Information Tech 1.00 1.00 1.00 168,346 168,346 Information Technology Superv 0.00 1.00 1.00 103,268 103,268 Information Technology Analys 2.00 2.00 2.00 204,440 110,770 Sr. Info Tech Specialist 1.00 1.00 1.00 79,191 79,191
Information Tech Specialist 2.00 2.00 2.00 141,214 141,214 Part-Time Benefitted
IT Systems Technician 1.00 1.00 1.00 0 0
Part-Time
Senior Intern 1.00 1.00 1.00 31,352 31,352
Full Time 6.00 7.00 7.00 696,459 602,789
Part Time Benefitted 1.00 1.00 1.00 0 0
Part Time 1.00 1.00 1.00 31,352 31,352
Overtime 6,000 6,000
Total Salaries & Wages 733,811 640,141
Benefit Costs 152,270 133,515
PERS Benefit Costs 89,381 81,447
Total Benefit Costs 241,651 214,962
TOTAL 975,462 855,103

DETAIL OF SALARIES AND WAGES
Department: Office of the City Manager Program: 4203 Information Technology Svcs

POSITION QUOTA APPROPRIATIONS
B-16
PROGRAM BUDGET SUMMARY – 2
Department Division Program
City Manager 4203 Information Technology Services

Work Program

1. Confer and negotiate with available vendors for hardware and software support.

2. Maintain the City's email program and continue archiving of e–mail messages in compliance with federal, state, local, and case law.

3. Maintain local and wide area networks for all City facilities.

4. Evaluate, address, and resolve user requirements for hardware and software.

5. Maintain the City website and integrate with GIS mapping, economic development modules, and archival research.

6. Maintain a computer hardware/software maintenance program.

7. Enforce policies and procedures for computer assets, telecommunications, and Internet/email access.

8. Maintain the Laserfiche document imaging system and promote a citywide document-imaging program.

9. Maintain and enhance the Citywide GIS system and integrate new technology.

10. Integrate state-of-the-art technology for all City facilities.

11. Oversee technology requirements for all departments including mobile data computers (MDCs) for Police and Fire.

12. Provide creative IT solutions in support of City activities.

13. Provide for facilities-wide security monitoring systems to ensure the safety of the public and security of buildings, grounds, and personnel.

14. Maintain the Reeder Ranch website.

15. Develop and maintain hardware and software replacement plans.

Personnel Services – $975,462
Salary requests are for: Director of Information Technology (1.00) – $168,346; Information Technology Supervisor (1.00) – $103,268; Information Technology Analyst (2.00) – $204,440; Senior Information Technology Specialist (1.00) – $79,191; Information Technology Specialist (2.00) – $141,214; Senior Intern (1.00/part-time) – $31,352. Cost allocations are as follows: full-time salaries – $696,459; part-time salaries – $31,352; overtime – $6,000; benefit costs – $241,651.

Services and Supplies – $426,138
Funding requested is for: office supplies – indirect – $38,000; uniforms – $900; maintenance – office equipment and furniture – $24,000; mileage/auto allowance – $8,400; special contract services – $332,638; small equipment – $22,200.

Capital Outlay – $533,000
Funding requested is for: LCD monitors – $8,000; Desktop Computers – $40,000; Fiber Upgrade at Civic Center – $20,000; Conference/Presentation Capabilities in Community Development – $10,000; Additional Card Reader at Civic Center – $50,000; 4k Security Camera – Indoor and Outdoor – $30,000; Fire Station Classroom – $35,000; Community Center Stage Lighting – $45,000; Community Center Video Wall – $75,000; Core Network Switch Upgrade – $30,000; Civic Center Network Router Upgrade – $25,000; Microsoft Office 365 – $65,000; Civic Center and City Yard Alarm System – $100,000.

B-17
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/29/2023 - 5:18PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4203 Information Technology Svcs
E10 Personnel Services
361,648 481,825 547,330.00 0.00 41010-400-00000Regular Earnings 0.00 696,459.00 602,789.00 0.00 0.00 36,552 1,150 0.00 0.00 42020-400-00000Part Time Wages 0.00 31,352.00 31,352.00 0.00 0.00 0 51,718 92,853.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 22 5,455 5,000.00 0.00 43010-400-00000Overtime 0.00 6,000.00 6,000.00 0.00 0.00 0 125 0.00 0.00 44170-400-42020Holiday Pay 0.00 0.00 0.00 0.00 0.00 1,178 4,688 4,944.00 0.00 44190-400-00000Sick Leave Redemption 0.00 7,141.00 7,141.00 0.00 0.00 0 0 124,200.00 0.00 45220-400-00000Benefit Plan 0.00 118,800.00 102,000.00 0.00 0.00 4,802 6,412 7,641.00 0.00 45240-400-00000Deferred Compensation 0.00 8,417.00 8,417.00 0.00 0.00 47,573 61,549 72,811.00 0.00 45250-400-00000P.E.R.S. 0.00 89,381.00 81,447.00 0.00 0.00 1,477 2,162 2,765.00 0.00 45270-400-00000LTD Insurance 0.00 3,069.00 2,656.00 0.00 0.00 1,384 1,917 2,322.00 0.00 45290-400-00000Life Insurance 0.00 2,346.00 2,162.00 0.00 0.00 5,796 8,030 9,282.00 0.00 45330-400-00000Medicare 0.00 10,553.00 9,195.00 0.00 0.00 2,243 3,324 5,757.00 0.00 45340-400-00000Social Security 0.00 1,944.00 1,944.00 0.00 0.00 462,673 628,354 874,905 0 Personnel Services Totals: 0.00 975,462 855,103 0 0 E20 Services & Supplies
29,554 45,156 38,000.00 0.00 51050-400-00000Office Supplies-Indirect 0.00 38,000.00 38,000.00 0.00 0.00 0 0 500.00 0.00 51100-400-00000Uniforms 0.00 900.00 500.00 0.00 0.00 10,448 16,522 25,000.00 0.00 52010-400-00000Maintenance - Office Equipment 0.00 24,000.00 24,000.00 0.00 0.00 0 7,800 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 8,400.00 8,400.00 0.00 0.00 202,969 366,945 238,024.00 0.00 52450-400-00000Special Contract Services 0.00 332,638.00 325,000.00 0.00 0.00 16,239 11,404 20,700.00 0.00 52690-400-00000Small Equipment 0.00 22,200.00 22,200.00 0.00 0.00 79 0 0.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (5/29/2023 - 5:18 PM) Page 1
B-18
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
259,289 447,827 330,024 0 Services & Supplies Totals: 0.00 426,138 418,100 0 0 E30 Capital Outlay
38,888 200,551 301,500.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 533,000.00 453,000.00 0.00 0.00 38,888 200,551 301,500 0 Capital Outlay Totals: 0.00 533,000 453,000 0 0 E40 Other Financing Uses
(69,445) (72,116) -85,505.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -134,079.00 -134,079.00 0.00 0.00 0 (26,443) -38,528.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 -49,697.00 -49,697.00 0.00 0.00 (69,445) (98,559) (124,033) 0 Other Financing Uses Totals: 0.00 (183,776) (183,776) 0 0 691,405 1,178,173 1,382,396 0 EXPENDITURES TOTALS: 0.00 1,750,824 1,542,427 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
691,405 1,178,173 1,382,396 0 DEPT EXPENSES 0.00 1,750,824 1,542,427 0 0 (691,405) (1,178,173) (1,382,396) 0 Information Technology Svcs Totals: 0.00 (1,750,824) (1,542,427) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
691,405 1,178,173 1,382,396 0 FUND EXPENSES 0.00 1,750,824 1,542,427 0 0 (691,405) (1,178,173) (1,382,396) 0 General Fund Totals: 0.00 (1,750,824) (1,542,427) 0 0 1137 SBCty Cares Act Infrastructure
4203 Information Technology Svcs
E30 Capital Outlay
737,027 1,567 0.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 737,027 1,567 0 0 Capital Outlay Totals: 0.00 0 0 0 0
737,027 1,567 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
GL-Budget Analysis (5/29/2023 - 5:18 PM) Page 2
B-19
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
737,027 1,567 0 0 DEPT EXPENSES 0.00 0 0 0 0
(737,027) (1,567) 0 0 Information Technology Svcs Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
737,027 1,567 0 0 FUND EXPENSES 0.00 0 0 0 0
(737,027) (1,567) 0 0 SBCty Cares Act Infrastructure Totals: 0.00 0 0 0 0 1160 After-School Program Grant
4203 Information Technology Svcs
E40 Other Financing Uses
0 26,443 38,528.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 49,697.00 49,697.00 0.00 0.00 0 26,443 38,528 0 Other Financing Uses Totals: 0.00 49,697 49,697 0 0 0 26,443 38,528 0 EXPENDITURES TOTALS: 0.00 49,697 49,697 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 26,443 38,528 0 DEPT EXPENSES 0.00 49,697 49,697 0 0
0 (26,443) (38,528) 0 Information Technology Svcs Totals: 0.00 (49,697) (49,697) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 26,443 38,528 0 FUND EXPENSES 0.00 49,697 49,697 0 0
0 (26,443) (38,528) 0 After-School Program Grant Totals: 0.00 (49,697) (49,697) 0 0 1501 Sewer Operating Fund
4203 Information Technology Svcs
E40 Other Financing Uses
69,445 72,116 85,505.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 134,079.00 134,079.00 0.00 0.00 69,445 72,116 85,505 0 Other Financing Uses Totals: 0.00 134,079 134,079 0 0 GL-Budget Analysis (5/29/2023 - 5:18 PM) Page 3
B-20
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
69,445 72,116 85,505 0 EXPENDITURES TOTALS: 0.00 134,079 134,079 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
69,445 72,116 85,505 0 DEPT EXPENSES 0.00 134,079 134,079 0 0 (69,445) (72,116) (85,505) 0 Information Technology Svcs Totals: 0.00 (134,079) (134,079) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
69,445 72,116 85,505 0 FUND EXPENSES 0.00 134,079 134,079 0 0 (69,445) (72,116) (85,505) 0 Sewer Operating Fund Totals: 0.00 (134,079) (134,079) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
1,497,877 1,278,299 1,506,429 0 REPORT EXPENSES 0.00 1,934,600 1,726,203 0 0 (1,497,877) (1,278,299) (1,506,429) 0 REPORT TOTALS: 0.00 (1,934,600) (1,726,203) 0 0 GL-Budget Analysis (5/29/2023 - 5:18 PM) Page 4
B-21

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4203 Information Technology Services Object Number 51050 OFFICE SUPPLIES – INDIRECT – $38,000 Assorted media (CDR and CDRW disks, DVDR and DVDRW disks, memory cards/drives), $4,000 Media, forms, and stock related to Springbrook Finance Suite report requirements, $3,000 Assorted cabling (CAT 6 patch and extended run, serial, parallel, firewire and USB), $4,000 Laser, laser color, and inkjet cartridges, $8,000 Various hardware and software enhancements/upgrades and license extensions, $14,000 Photo ID-card system supplies, $2,000 Miscellaneous I.T. office supplies, $3,000 51100 UNIFORMS – $900
All Department Programs/Divisions: Information Technology: uniform sets for Information Technology personnel (2 sets for 4 employees @ $225 per employee).
52010 MAINTENANCE – OFFICE EQUIPMENT AND FURNITURE – $24,000 Local Area Network (LAN) maintenance, $8,000 P.C. components/printer maintenance, $6,000 A/V Equipment Maintenance, $10,000 52450 SPECIAL CONTRACT SERVICES – $332,638 (Only $325,000 approved in City Manager’s Budget) Frontier FIOS Point to Point TLS connectivity for City Hall, Police, City Yard locations ($600 per month), $7,200 annually Frontier FIOS Internet connectivity 300MB/150MB for all City facilities ($300 per month), $3,600 annually Frontier TV service for Civic Center, Senior Center, & Human Services ($200 per month), $2,400 annually Frontier High Speed Internet DSL/FIOS service to various locations (2 locations @ $50 each per month), $1,200 annually Frontier High Speed DSL service for Saratoga and Kingsley Parks, Chamber of Commerce, and Hurst Property ($60 per month per site/$240 monthly), $2,880 annually Proud City Annual maintenance for City’s Website, $10,600 Time Warner TV services for PD and City Yard ($200 per month), $2,400 annually Continued on next page
B-22

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4203 Information Technology Services Object Number 52450 SPECIAL CONTRACT SERVICES – continued Verizon Wireless data cards special contract service support (20 cards @ $40 each per month), $9,600 annually ASSI Security system MPD support and maintenance, $11,000 annually Verizon wireless service for MPD MDCs (24 @ $50 per month per unit), $14,400 annually MPD/San Bernardino County support/maintenance/access for CLETS, JAIL, WARRANTS, IDENTIC, CALPHOTO, JUSTICE, CALGANG, SUPER NAME SEARCH ($367 per quarter), $1,468 annually SourceOne email archiving maintenance and support, $2,429 annually Frontier Internet service for MPD facility ($200 per month), $2,400 annually Frontier Internet service for City Yard & Fire Station 2 ($200 per month), $2,400 annually Spectrum TV Service for MPD facility ($200 per month), $2,400 annually DataTree DocEdge for Code Enforcement ($100 per month), $1,200 annually CoreLogic PropertyFinder annual portal access, $3,500 annually GIS Arcinfo suite service maintenance and technical support, $2,400 annually Cisco SMARTnet software updates, $1,000 annually Cisco router technical support, $800 annually SeamlessGov Form Builder for online form creation and submission, $24,000 annually Davenport Group LAMA Building Permits, Code Enforcement, Plans Review maintenance, $14,000 annually Laserfiche maintenance support/City Hall - Additional Licenses for Records Retention policy, $13,000 annually Laserfiche maintenance support/MPD – Additional Licenses for Records Retention policy, $8,500 annually Costar Group, Inc., $4,338 annually ESRI Community Analyst, $2,495 annually ESRI ArcGIS EOC Maintenance, $2,000 annually Springbrook Suite of Software maintenance and support, $96,000 annually Telepacific Analog Lines for PD EOC (3 lines @ $50 each per month), $1,800 annually Netmotion MDC Software Maintenance, $6,362 annually 2FA authentication MDC Maintenance, $966 annually Continued on next page
B-23

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4203 Information Technology Services Object Number 52450 SPECIAL CONTRACT SERVICES – continued Mitel Phone Controller Annual Maintenance, $8,000 annually Cisco Firepower Amp Endpoint for Desktop Security, $7,000 Davenport LAMA Building Permits and Online Portal, $15,000 Barracuda Annual Maintenance, $8,500 Jamf BYOB Management for Smart Devices, $5,000 BackBlaze Cloud Backup for Server and Z Drive, $2,400 VEEAM Backup for Desktop, $9,000 ArchiveSocial, $6,500 KnowBe4 Phishing Training Annual, $12,500 52690 SMALL EQUIPMENT – $22,200
Printer rollers and replacement parts, $1,500 Printer replacement kits, $1,500 UPS battery backup units (15 @ $100 each), $1,500 Laserjet printers to replace Laserjet legacy printers (5 @ $300 each), $1,500 Cat 6 cables (6 boxes @ $200 each), $1,200 ID Card Program cards and special equipment needs, $1,500 Computer component upgrades, $1,500 Computer and network toolset, $500 Server component upgrades, $1,500 Computer Network Switch Module upgrades, $2,500 Network Cabling Termination, $5,000 Smart Device Tablets and Smartphones Replacement, $2,500 B-24

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: City Manager Program: 4203 Information Technology ServicesObject Code Item Justification Cost 62010 LCD Monitors Represents an ongoing annual program of replacing/upgrading computer desktop hardware as required. LCD panels save significantly on energy, provide a larger viewing area while requiring a smaller desktop footprint, and do not flicker—minimizing eye strain. The recommendation is for forty (40) 24-inch LCD monitors at $200 each. $8,000
62010 Desktop Computers Represents an ongoing annual program of replacing/upgrading computer desktop hardware as required. Newer desktop computers offer improved performance in all data processingrelated categories. New desktop systems would facilitate the transition to Microsoft's current Windows operating and office systems; more modern desktops are also more energy-efficient. The recommendation is for 40 desktop computers at $1,000 each. (Only $30,000 approved in City Manager’s Budget)
$40,000
62010 Fiber Upgrade at Civic
Center
Currently, the facilities at the Civic Center are connected via outdated CAT 6 cables. Upgrading to fiber cables is necessary for the Civic Center to improve its network infrastructure and provide faster, more reliable connectivity between facilities. Compared to traditional network CAT 6 cables, fiber cables can transmit data at much higher speeds and over longer distances without signal degradation. This means that the Civic Center can support more devices and applications, such as video conferencing, streaming, and cloudbased services, with less latency and downtime. Fiber cables are more secure than CAT 6 network cables, as they are immune to electromagnetic interference and difficult to tap, providing additional protection against data breaches and cyberattacks. $20,000
62010 Conference/Presentation
Capabilities in Community Development
The Community Development Department does not have a conference room equipped with an A/V system to allow for video conferencing. Installing an A/V system will provide stateof-the-art audio and video output, ensuring that staff can communicate clearly with others and receive information without interruption or distortion. An A/V conference system provides greater flexibility regarding the types of meetings and calls that staff can participate in, such as video calls with multiple participants or webinars with live meeting interaction. $10,000
B-25

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Administrative Services Program: 4203 Information Technology ServicesObject Code Item Justification Cost 62010 Additional Card Reader at
Civic Center
Card reader and door access are needed for the Youth Center Supervisor’s office, Senior Center staff doors, Community Center, Theatre Room, and Recreational Facility offices.

Card reader access provides a more secure and reliable access control method than traditional methods such as keys and locks, which can be easily lost or duplicated. Only authorized individuals with the appropriate credentials can gain entry with card reader access, reducing the risk of unauthorized access or intrusions. Additionally, card reader access can allow for greater flexibility in granting access permissions, enabling building managers to restrict access to certain areas or times of day as needed. The card reader access can provide a detailed record of who enters and exits the building and when, which can be useful for monitoring and investigating security incidents. $50,000
62010 4k Security Camera –
Indoor and Outdoor
Installing 4K cameras outside and inside the Civic Center provides a significant deterrent against theft, vandalism, and other security risks. 4k cameras provide clear and detailed footage, making it easier to identify and apprehend perpetrators of criminal activity. The cameras will be strategically placed to cover blind spots and high-risk areas, such as entry points and over valuable equipment. Installing 4k cameras is a deterrent, as potential offenders are less likely to commit a crime if they know they are being watched and recorded. In addition, the cameras can be linked to a remote monitoring system, enabling security personnel and Montclair police officers to respond to suspicious activity and take appropriate action quickly. $30,000
62010 Fire Station Classroom The classroom area at Fire Station 1 needs to be updated with audio and video equipment for training, presentation, conferencing, and collaboration. The room has an older projector and projection screen that produces poorly washed-out videos and images. The ceiling speakers are rusted without any microphone or calling features. The room will benefit by upgrading to two TV displays, a microphone for conferencing and dialing out, and newer speakers for audio clarity and presentation. $35,000
62010 Community Center Stage
Lighting
Human Services is requesting to have the stage lighting in the Community Center be replaced with a modern stage lighting system. Newer lighting systems offer more control and flexibility, enabling City Staff to adjust the lighting to suit different events and performances. The new lighting system will provide more vibrant and dynamic colors, enhancing the overall aesthetic of the Community Center and create a more immersive experience for performers and spectators. Switching to a newer $45,000
B-26

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Administrative Services Program: 4203 Information Technology ServicesObject Code Item Justification Cost lighting system often requires less maintenance and replacement of bulbs, resulting in lower long-term costs with the added benefit of increasing the overall value of the Community Center, making it more attractive to potential users and renters for various events and performances. (Not approved in City Manager’s Budget)
62010 Community Center Video
Wall
The two scoreboards in the Community Center no longer work to keep scores for Montclair sporting events. Instead of replacing the scoreboards with another similar system, this budget request is to replace them with a modern video wall system with more functionality. Moving away from traditional scoreboards and installing a video wall display in the Community Center does have several benefits. Video wall displays provide a much larger and more immersive viewing experience compared to traditional scoreboards, enabling spectators and audiences to better follow the action and engage with the event. Video wall displays support a wide range of multimedia content, including live video feeds, video presentations for various activities, and sponsor messages, enhancing the overall entertainment value and revenue potential of the event. Another benefit of video wall displays is that they can be remotely controlled and managed, enabling City Staff to quickly and easily make adjustments to the content and display settings.

Finally, video wall displays can enhance the overall aesthetic of the gymnasium, creating a more modern and visually impressive environment for players and spectators alike. Overall, moving away from traditional scoreboards and installing a video wall display will improve the overall entertainment value and audience engagement and adds to the overall attractive potential of the Community Center. (Only $50,000 approved in City Manager’s Budget)
$75,000
62010 Core Network Switch
Upgrade
The current network switches reached their end of life several years ago and need to be retired. The current switches provide a 1GB throughput for each of its ports but are slow for modern computing processing speed. Newer network switches increase the overall speed and performance of the network, allowing data to be transferred faster and more efficiently. This helps reduce latency and improves user experience, particularly for high-bandwidth applications such as video streaming or large file transfers. $30,000
B-27

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Administrative Services Program: 4203 Information Technology ServicesObject Code Item Justification Cost In addition, faster core switches improve network reliability and availability. With higher throughput, the network can better handle peak traffic periods and avoid the congestion that can lead to bottlenecks or even network downtime. This will improve overall network uptime and reduce the risk of business disruption. Upgrading the core switches also provides greater scalability and future-proofing. As more devices and applications are added to the network, a faster switch can handle the increased traffic and demand without requiring frequent upgrades or replacements. 62010 Civic Center Network
Router Upgrade
Newer routers increase network performance and speed with faster processing capabilities and more advanced features. This helps reduce network congestion and improves overall efficiency. Additionally, newer routers have enhanced security features, such as more robust firewalls and improved threat detection capabilities, which can help protect the network from cyberattacks. Upgrading the core router also provides greater scalability and flexibility, allowing for future expansion and the ability to adapt to changing network needs.

Upgrading the core network routers is critical for a more reliable and secure network that can better support the needs of Montclair users and critical applications. $25,000
62010 Microsoft Office 365 Microsoft has stopped providing traditional upgrade paths to its suite of office products.

They have transitioned to a subscription-based model, which provides access to the latest versions of Microsoft's popular productivity applications, such as Word, Excel, PowerPoint, etc. These products are essential in the modern workplace to enhance collaboration and productivity. Office 365 is a cloud-based platform for accessing and sharing documents, which can improve accessibility and flexibility for employees working remotely or on the go. Office 365 offers advanced security features, such as multifactor authentication and encryption, helping to protect against cyber threats and data breaches. Office 365 provides additional services and tools, such as Teams for collaboration and communication and SharePoint for document management, which can further improve productivity and efficiency. $65,000
62010 Civic Center and City
Yard Alarm System
The alarm systems at the Civic Center and City Yard are no longer functional and require immediate replacement. Having a working alarm system at the Civic Center and City Yard is a mission-critical necessity to ensure the safety and security of the people who use the $100,000
B-28

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Administrative Services Program: 4203 Information Technology ServicesObject Code Item Justification Cost facilities. With the increasing number of security threats, theft, vandalism, crimes related to mental health and homelessness, it is essential to have a reliable alarm system in place to alert the authorities in case of an emergency. A working alarm system will deter potential criminals and provide the staff and public visitors peace of mind. Upgrading the alarm system and arming the facilities is a proactive approach toward safeguarding the Civic Center and its users. Modern alarm systems are designed to integrate seamlessly with other security systems, providing a comprehensive security solution for buildings and facilities. One of the key integrations is with video surveillance systems. This integration allows the alarm system to trigger video recording and display live video feeds when an alarm is triggered, providing visual confirmation of the event and enabling quick response by the authorities. Another integration is with panic buttons, which can be installed in strategic locations throughout the facility. When pressed, the panic button can trigger an alarm and alert the authorities immediately, providing a fast response to potential security threats. Card door access systems can also be integrated with the alarm system, allowing access control and monitoring of who enters and exits the building. This integration can provide additional security measures by ensuring that only authorized city personnel can enter the facility. Intrusion alerting and monitoring is another key integration, allowing the alarm system to detect and alert the authorities of any attempts to breach the building's security. This can include motion sensors, glass break detectors, and door and window contacts.

Overall, integrating modern alarm systems with video, panic buttons, card door access, intrusion alerting, and monitoring can provide a comprehensive and sophisticated security solution for buildings and facilities, ensuring the safety and security of the people and assets.

Total: $533,000
(Only $453,000 approved in City Manager’s Budget)
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PROGRAM BUDGET SUMMARY – 1
Program Number 4204
Department Division Program
City Manager Financial Services
Program Description
Responsibilities of the Finance Department include: the investment and safeguarding of City funds; preparation of the annual City, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation operating budgets and capital improvement plan; administration of the accounts payable, accounts receivable, fixed assets, payroll, business licensing, and utility billing functions; maintenance of the general ledger; preparation and dissemination of financial statements and reports; administration of revenue funds; administration of bond proceeds; City agent to finance and tax authorities; fiduciary oversight and responsibilities including development of the annual investment policy; and treasury agent.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 708,472 962,681 915,005
Services and Supplies 163,300 179,900 179,900
Capital Outlay 0 0 0
Total 871,772 1,142,581 1,094,905
Personnel Authorized 8.15 (FT) 8.30 (FT) 8.30 (FT)

2.00 (PT) 2.00 (PT) 2.00 (PT)
Source of Funds
General Fund 770,568 1,006,013 958,337
Gas Tax Fund 3,000 3,000 3,000
Federal Asset Forfeiture – DOJ 1,000 1,000 1,000
After-School Program – Indirect 27,089 29,727 29,727
Staff Charges
Sewer Operating Fund 9,996 22,638 22,638
Sewer Operating Fund – Indirect 60,119 80,203 80,203
Staff Charges
Total 871,772 1,142,581 1,094,905
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Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Finance 1.00 1.00 1.00 160,070 160,070
Admin other Depts -0.35 -0.20 -0.20 -32,014 -32,014

0.65 0.80 0.80 128,056 128,056
Finance Supervisor 0.00 1.00 1.00 91,638 91,638
Senior Accountant 2.00 2.00 2.00 150,442 150,442
Payroll Analyst 1.00 0.00 0.00 0 0
Junior Accountant 1.00 1.00 1.00 58,780 58,780
Admin other Depts -0.10 -0.10 -0.10 -5,878 -5,878

0.90 0.90 0.90 52,902 52,902
Accounting Specialist 2.80 2.80 2.80 152,179 152,179
Customer Svc. Rep./Office 0.80 0.80 0.80 37,357 35,162
CFD Admin Costs -6,807 -6,807
Part-Time
Accounting Specialist 1.00 1.00 1.00 39,849 0
Payroll Analyst 1.00 1.00 1.00 37,980 37,980
Full Time 8.60 8.60 8.60 650,466 648,271
Admin other Departments -0.45 -0.30 -0.30 -44,699 -44,699 Total FT Positions/Salaries 8.15 8.30 8.30 605,767 603,572 Part Time 2.00 2.00 2.00 77,829 37,980
Additional Pay 2,700 2,700
Overtime 6,000 6,000
Total Salaries & Wages 692,296 650,252
Benefit Costs 186,618 181,172
PERS Benefit Costs 99,811 99,625
Benefit Costs other Depts -16,044 -16,044
Total Benefit Costs 270,385 264,753
TOTAL 962,681 915,005

DETAIL OF SALARIES AND WAGES
Department: Office of the City Manager Program: 4204 Financial Services

POSITION QUOTA APPROPRIATIONS
B-31
PROGRAM BUDGET SUMMARY – 2
Department Division Program
City Manager 4204 Financial Services
Work Program

1. Continue with development of annual investment policies, giving consideration to proper levels of risk, liquidity, and return; invest moneys in accordance with investment policy guidelines.

2. Issue monthly "Treasurer's" and "Warrant Reports" for review by the City Council, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation Board of Directors.

Reports are to disclose degree of compliance with the investment policy and expenditures.

3. Oversee preparation of annual operating budgets and the capital improvement program.

4. Maintain the general ledger and prepare all account analyses and reconciliations necessary for the annual audit.

5. Process biweekly payrolls and warrant registers.

6. Conduct an effective, revenue-based business license program.

7. Work with auditors and consultants as required to maintain accuracy of records and operational effectiveness of programs.

8. Assist the Information Technology Department with maintaining modules of the Springbrook Finance software suite.

9. Review and periodically revise the City Purchasing Manual. Ensure compliance with 2014 adopted version.

10. Serve as City Treasurer and tax agent; provide fiduciary services as required by law; administer all Financerelated services; provide Finance-related support services for the City, Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation.

11. Follow generally accepted accounting standards and principles; provide for implementation of GASB 45 OPEB audit requirements.

12. Coordinate and cooperate with the City's auditor.

13. Provide assistance to the Successor Redevelopment Agency, Successor Housing Authority, and Housing Corporation.

14. Work with and assist the San Bernardino County Oversight Board relating to Successor Redevelopment Agency transactions.

15. Interact with the state Department of Finance on Successor Redevelopment Agency-related matters.

16. Assist the City Manager in addressing CalPERS-related cost increases.

17. Comply with GASB 68 Pension Funding reporting requirements.

Personnel Services – $962,681
Salary requests are for: Director of Finance (0.80) – $128,056; Finance Supervisor (1.00) – $91,638; Senior Accountant (2.00) – $150,442; Junior Accountant (0.90) – $52,902; Accounting Specialist (2.80) – $152,179; Customer Service Representative/Office Specialist (0.80) – $37,357; Accounting Specialist (1.00/part-time) – $39,849; Payroll Analyst (1.00/part-time) – $37,980; Admin other departments – <$6,807>. Cost allocations are as follows: full-time salaries – $605,767; part-time salaries – $77,829; additional pay – $2,700; overtime – $6,000; benefit costs – $270,385.

Services and Supplies – $179,900
Funding requested is for: books and publications – $300; maintenance-office equipment – $100; mileage/auto allowance – $8,400; special consulting services – $11,000; audit fees – $66,800; collection agency fees – $500; bank fees and charges – $27,000; CalCard reward program – <$8,000>; special contract services – $70,000; miscellaneous expenditures – $3,800.

Capital Outlay
No funding requested.

B-32
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/31/2023 - 10:57AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4204 Financial Services
E10 Personnel Services
316,518 343,811 471,515.00 0.00 41010-400-00000Regular Earnings 0.00 596,567.00 594,372.00 0.00 0.00 (5,625) (5,625) -6,188.00 0.00 41017-400-00000CFD Admin Reimbursement 0.00 -6,807.00 -6,807.00 0.00 0.00 12,505 23,351 32,508.00 0.00 42020-400-00000Part Time Wages 0.00 77,829.00 37,980.00 0.00 0.00 2,260 9,666 6,000.00 0.00 43010-400-00000Overtime 0.00 6,000.00 6,000.00 0.00 0.00 4,215 3,254 5,815.00 0.00 44190-400-00000Sick Leave Redemption 0.00 6,605.00 6,605.00 0.00 0.00 2,261 2,441 2,700.00 0.00 44250-400-00000Bilingual Pay 0.00 2,700.00 2,700.00 0.00 0.00 0 0 107,580.00 0.00 45220-400-00000Benefit Plan 0.00 139,800.00 139,800.00 0.00 0.00 423 1,111 3,493.00 0.00 45240-400-00000Deferred Compensation 0.00 8,352.00 8,352.00 0.00 0.00 39,056 43,818 61,976.00 0.00 45250-400-00000P.E.R.S. 0.00 89,066.00 88,880.00 0.00 0.00 1,333 1,442 1,985.00 0.00 45270-400-00000LTD Insurance 0.00 2,630.00 2,620.00 0.00 0.00 1,038 1,109 1,769.00 0.00 45290-400-00000Life Insurance 0.00 2,695.00 2,695.00 0.00 0.00 4,898 5,550 7,308.00 0.00 45330-400-00000Medicare 0.00 9,780.00 9,170.00 0.00 0.00 895 1,448 2,015.00 0.00 45340-400-00000Social Security 0.00 4,826.00 0.00 0.00 0.00 379,778 431,376 698,476 0 Personnel Services Totals: 0.00 940,043 892,367 0 0 E20 Services & Supplies
299 299 300.00 0.00 51020-400-00000Books and Publications 0.00 300.00 300.00 0.00 0.00 0 0 100.00 0.00 52010-400-00000Maintenance - Office Equipment 0.00 100.00 100.00 0.00 0.00 0 0 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 8,400.00 8,400.00 0.00 0.00 7,250 6,750 8,000.00 0.00 52190-400-00000Special Consulting Services 0.00 8,000.00 8,000.00 0.00 0.00 31,135 79,114 53,800.00 0.00 52220-400-00000Audit Fees 0.00 65,800.00 65,800.00 0.00 0.00 60 0 500.00 0.00 52240-400-00000Collection Agency Fees 0.00 500.00 500.00 0.00 0.00 26,489 27,828 26,100.00 0.00 52280-400-00000Bank Fees and Charges 0.00 27,000.00 27,000.00 0.00 0.00 (10,032) (6,834) -7,000.00 0.00 52281-400-00000CalCard Incentive Payments 0.00 -8,000.00 -8,000.00 0.00 0.00 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 1
B-33
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
54,150 70,087 65,000.00 0.00 52450-400-00000Special Contract Services 0.00 70,000.00 70,000.00 0.00 0.00 2,680 5,115 4,700.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,800.00 3,800.00 0.00 0.00 112,031 182,358 159,300 0 Services & Supplies Totals: 0.00 175,900 175,900 0 0 E30 Capital Outlay
0 4,194 0.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0 4,194 0 0 Capital Outlay Totals: 0.00 0 0 0 0
E40 Other Financing Uses
(56,345) (58,512) -60,119.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -80,203.00 -80,203.00 0.00 0.00 0 (21,454) -27,089.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 -29,727.00 -29,727.00 0.00 0.00 (56,345) (79,966) (87,208) 0 Other Financing Uses Totals: 0.00 (109,930) (109,930) 0 0 435,465 537,963 770,568 0 EXPENDITURES TOTALS: 0.00 1,006,013 958,337 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
435,465 537,963 770,568 0 DEPT EXPENSES 0.00 1,006,013 958,337 0 0 (435,465) (537,963) (770,568) 0 Financial Services Totals: 0.00 (1,006,013) (958,337) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
435,465 537,963 770,568 0 FUND EXPENSES 0.00 1,006,013 958,337 0 0 (435,465) (537,963) (770,568) 0 General Fund Totals: 0.00 (1,006,013) (958,337) 0 0 1102 Gas Tax Fund
4204 Financial Services
E20 Services & Supplies
3,000 3,000 3,000.00 0.00 52190-400-00000Special Consulting Services 0.00 3,000.00 3,000.00 0.00 0.00 3,000 3,000 3,000 0 Services & Supplies Totals: 0.00 3,000 3,000 0 0 3,000 3,000 3,000 0 EXPENDITURES TOTALS: 0.00 3,000 3,000 0 0 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 2
B-34
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
3,000 3,000 3,000 0 DEPT EXPENSES 0.00 3,000 3,000 0 0
(3,000) (3,000) (3,000) 0 Financial Services Totals: 0.00 (3,000) (3,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
3,000 3,000 3,000 0 FUND EXPENSES 0.00 3,000 3,000 0 0
(3,000) (3,000) (3,000) 0 Gas Tax Fund Totals: 0.00 (3,000) (3,000) 0 0 1144 Forfeiture Fund-Federal/DOJ
4204 Financial Services
E20 Services & Supplies
1,000 0 1,000.00 0.00 52220-400-00000Audit Fees 0.00 1,000.00 1,000.00 0.00 0.00 1,000 0 1,000 0 Services & Supplies Totals: 0.00 1,000 1,000 0 0 1,000 0 1,000 0 EXPENDITURES TOTALS: 0.00 1,000 1,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
1,000 0 1,000 0 DEPT EXPENSES 0.00 1,000 1,000 0 0
(1,000) 0 (1,000) 0 Financial Services Totals: 0.00 (1,000) (1,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
1,000 0 1,000 0 FUND EXPENSES 0.00 1,000 1,000 0 0
(1,000) 0 (1,000) 0 Forfeiture Fund-Federal/DOJ Totals: 0.00 (1,000) (1,000) 0 0 1160 After-School Program Grant
4204 Financial Services
E40 Other Financing Uses
0 21,454 27,089.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 29,727.00 29,727.00 0.00 0.00 0 21,454 27,089 0 Other Financing Uses Totals: 0.00 29,727 29,727 0 0 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 3
B-35
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 21,454 27,089 0 EXPENDITURES TOTALS: 0.00 29,727 29,727 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 21,454 27,089 0 DEPT EXPENSES 0.00 29,727 29,727 0 0
0 (21,454) (27,089) 0 Financial Services Totals: 0.00 (29,727) (29,727) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 21,454 27,089 0 FUND EXPENSES 0.00 29,727 29,727 0 0
0 (21,454) (27,089) 0 After-School Program Grant Totals: 0.00 (29,727) (29,727) 0 0 1501 Sewer Operating Fund
4204 Financial Services
E10 Personnel Services
0 0 7,277.00 0.00 41010-400-00000Regular Earnings 0.00 16,007.00 16,007.00 0.00 0.00 0 0 130.00 0.00 44190-400-00000Sick Leave Redemption 0.00 353.00 353.00 0.00 0.00 0 0 840.00 0.00 45220-400-00000Benefit Plan 0.00 1,800.00 1,800.00 0.00 0.00 0 0 291.00 0.00 45240-400-00000Deferred Compensation 0.00 800.00 800.00 0.00 0.00 0 0 1,271.00 0.00 45250-400-00000P.E.R.S. 0.00 3,257.00 3,257.00 0.00 0.00 0 0 31.00 0.00 45270-400-00000LTD Insurance 0.00 71.00 71.00 0.00 0.00 0 0 51.00 0.00 45290-400-00000Life Insurance 0.00 118.00 118.00 0.00 0.00 0 0 105.00 0.00 45330-400-00000Medicare 0.00 232.00 232.00 0.00 0.00 0 0 9,996 0 Personnel Services Totals: 0.00 22,638 22,638 0 0 E40 Other Financing Uses
56,345 58,512 60,119.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 80,203.00 80,203.00 0.00 0.00 56,345 58,512 60,119 0 Other Financing Uses Totals: 0.00 80,203 80,203 0 0 56,345 58,512 70,115 0 EXPENDITURES TOTALS: 0.00 102,841 102,841 0 0 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 4
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
56,345 58,512 70,115 0 DEPT EXPENSES 0.00 102,841 102,841 0 0 (56,345) (58,512) (70,115) 0 Financial Services Totals: 0.00 (102,841) (102,841) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
56,345 58,512 70,115 0 FUND EXPENSES 0.00 102,841 102,841 0 0 (56,345) (58,512) (70,115) 0 Sewer Operating Fund Totals: 0.00 (102,841) (102,841) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
495,810 620,929 871,772 0 REPORT EXPENSES 0.00 1,142,581 1,094,905 0 0 (495,810) (620,929) (871,772) 0 REPORT TOTALS: 0.00 (1,142,581) (1,094,905) 0 0 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 5
B-37

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4204 Financial Services Object Number 51020 BOOKS AND PUBLICATIONS – $300 American Payroll Association Basic Guide to Payroll, $300 52010 MAINTENANCE – OFFICE EQUIPMENT – $100
Miscellaneous repairs.
52190 SPECIAL CONSULTING SERVICES – $11,000
Cost Recovery Systems, Inc. – State Mandate Reimbursement claims recovery, $8,000 Street report submission service (Gas Tax Fund), $3,000 52220 AUDIT FEES – $66,800
Annual audit service fees (City) (General Fund – $47,600; DOJ Fund – $1,000), $48,600 Annual actuarial service fees, $15,000 GASB 68 Reporting Fee, $3,200 52240 COLLECTION AGENCY FEES – $500
Enforcement/collection of delinquent tax and service payments. 52280 BANK FEES & CHARGES – $27,000
Monthly bank fees and charges.
52281 CALCARD INCENTIVE PAYMENTS – <$8,000>
CalCard reward program.

B-38

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4204 Financial Services Object Number 52450 SPECIAL CONTRACT SERVICES – $70,000 Merchant Services (credit card processing), $58,000
Armored transport depository services, $12,000
52990 MISCELLANEOUS EXPENDITURES – $3,800
Miscellaneous expenditures.

B-39
PROGRAM BUDGET SUMMARY – 1
Program Number 4205
Department Division Program
City Manager Solid Waste Disposal
Program Description
The Solid Waste Program administers the City's automated refuse collection/disposal program; administers residential, commercial, school, and City facilities recycling programs; administers the City's Utility Billing system; tracks diversion of refuse to ensure compliance with State requirements and other relevant legislation; maintains and monitors recycling programs; prepares annual diversion reports for the State Integrated Waste Management Board; administers the senior citizen refuse discount program; negotiates refuse rates and service levels with the City's franchise waste hauler; administers the liens assessment process for uncollected refuse and sewer fees; and administers the City's scavenging program.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 143,312 144,500 144,607
Services and Supplies 3,020,965 3,240,059 3,240,059
Capital Outlay 0 0 0
Total 3,164,277 3,384,559 3,384,666
Personnel Authorized 1.40 (FT) 1.40 (FT) 1.40 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Source of Funds
General Fund 3,000,655 3,207,727 3,207,825
Recycling Grant Fund 3,800 10,000 10,000
Sewer Operating Fund 159,822 166,832 166,841
Total 3,164,277 3,384,559 3,384,666
B-40
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Accounting Specialist 0.20 0.20 0.20 12,110 12,110
Customer Service Rep. 1.20 1.20 1.20 53,291 53,387
Part-Time
Accounting Specialist 1.00 1.00 1.00 43,894 43,894
Full Time 1.40 1.40 1.40 65,401 65,497
Part Time 1.00 1.00 1.00 43,894 43,894
Overtime 100 100
Total Salaries & Wages 109,395 109,491
Benefit Costs 28,586 28,589
PERS Benefit Costs 6,519 6,527
Total Benefit Costs 35,105 35,116
TOTAL 144,500 144,607

DETAIL OF SALARIES AND WAGES
Department: Office of the City Manager Program: 4205 Solid Waste Disposal

POSITION QUOTA APPROPRIATIONS
B-41
PROGRAM BUDGET SUMMARY – 2
Department Division Program
City Manager 4205 Solid Waste Disposal
Work Program

1. Administer the City's liens assessment process for uncollected refuse and sewer fees.

2. Implement commercial/residential refuse rates as required, and comply with Proposition 218 rate adjustment notification requirements.

3. Administer the automated refuse collection and disposal program for solid waste, green waste, and recyclables.

4. Administer and operate the City's Utility Billing System; coordinate integration of billing services with Springbrook, DataProse, and Burrtec.

5. Administer residential, commercial, school, and City facilities recycling programs.

6. Track diversion of refuse to ensure State compliance with commercial and residential recycling requirements.

7. Administer the residential refuse household-rate discount program for senior households.

8. Administer applicable grant programs.

9. Assist the Director of Finance in supervising relevant programs.

10. Occasionally evaluate transferring the utility billing services from the City to Burrtec—at a cost savings to the City.

11. Occasionally evaluate transferring the utility lien process to Burrtec—at a cost savings to the City.

12. Oversee collection of solid waste-related franchise fee, administrative fee, general sanitation fee, and pavement impact fee.

13. Administer the City's anti-scavenging ordinance.

Personnel Services – $144,500
Salary requests are for: Accounting Specialist (0.20) – $12,110; Customer Service Representatives (1.20) – $53,291; Accounting Specialist (1.00/part-time) – $43,894. Cost allocations are as follows: full-time salaries – $65,401; part-time salaries – $43,894; overtime – $100; benefit costs – $35,105.

Services and Supplies – $3,240,059
Funding requested is for: publication and advertising – $10,000; residential refuse collection – $3,100,000; special contract services – $60,159; bad-debt expenses – $1,500; special billing services – $68,000; miscellaneous expenditures – $400.

Capital Outlay
No funding requested.

B-42
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/31/2023 - 10:57AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4205 Solid Waste Disposal
E10 Personnel Services
6,281 19,985 19,695.00 0.00 41010-400-00000Regular Earnings 0.00 20,746.00 20,835.00 0.00 0.00 8,701 10,765 12,181.00 0.00 42020-400-00000Part Time Wages 0.00 10,973.00 10,973.00 0.00 0.00 7 4 50.00 0.00 43010-400-00000Overtime 0.00 50.00 50.00 0.00 0.00 89 58 102.00 0.00 44190-400-00000Sick Leave Redemption 0.00 54.00 54.00 0.00 0.00 0 0 6,750.00 0.00 45220-400-00000Benefit Plan 0.00 7,560.00 7,560.00 0.00 0.00 745 2,097 1,915.00 0.00 45250-400-00000P.E.R.S. 0.00 2,002.00 2,009.00 0.00 0.00 26 87 83.00 0.00 45270-400-00000LTD Insurance 0.00 91.00 92.00 0.00 0.00 22 86 80.00 0.00 45290-400-00000Life Insurance 0.00 82.00 82.00 0.00 0.00 219 447 462.00 0.00 45330-400-00000Medicare 0.00 460.00 461.00 0.00 0.00 547 667 755.00 0.00 45340-400-00000Social Security 0.00 680.00 680.00 0.00 0.00 16,638 34,196 42,073 0 Personnel Services Totals: 0.00 42,698 42,796 0 0 E20 Services & Supplies
2,809,215 2,813,552 2,900,000.00 0.00 52390-400-00000Residential Refuse Collection 0.00 3,100,000.00 3,100,000.00 0.00 0.00 28,044 28,382 29,132.00 0.00 52450-400-00000Special Contract Services 0.00 30,079.00 30,079.00 0.00 0.00 0 0 750.00 0.00 52810-400-00000Bad Debt Expenses 0.00 750.00 750.00 0.00 0.00 27,608 33,556 28,500.00 0.00 52930-400-00000Special Billing Services 0.00 34,000.00 34,000.00 0.00 0.00 0 0 200.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 200.00 200.00 0.00 0.00 2,864,867 2,875,489 2,958,582 0 Services & Supplies Totals: 0.00 3,165,029 3,165,029 0 0 2,881,505 2,909,685 3,000,655 0 EXPENDITURES TOTALS: 0.00 3,207,727 3,207,825 0 0 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 1
B-43
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
2,881,505 2,909,685 3,000,655 0 DEPT EXPENSES 0.00 3,207,727 3,207,825 0 0 (2,881,505) (2,909,685) (3,000,655) 0 Solid Waste Disposal Totals: 0.00 (3,207,727) (3,207,825) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
2,881,505 2,909,685 3,000,655 0 FUND EXPENSES 0.00 3,207,727 3,207,825 0 0 (2,881,505) (2,909,685) (3,000,655) 0 General Fund Totals: 0.00 (3,207,727) (3,207,825) 0 0 1152 Recycling Grant Fund
4205 Solid Waste Disposal
E20 Services & Supplies
9,994 10,121 3,800.00 0.00 52090-400-00000Publication & Advertising 0.00 10,000.00 10,000.00 0.00 0.00 9,994 10,121 3,800 0 Services & Supplies Totals: 0.00 10,000 10,000 0 0 9,994 10,121 3,800 0 EXPENDITURES TOTALS: 0.00 10,000 10,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
9,994 10,121 3,800 0 DEPT EXPENSES 0.00 10,000 10,000 0 0 (9,994) (10,121) (3,800) 0 Solid Waste Disposal Totals: 0.00 (10,000) (10,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
9,994 10,121 3,800 0 FUND EXPENSES 0.00 10,000 10,000 0 0 (9,994) (10,121) (3,800) 0 Recycling Grant Fund Totals: 0.00 (10,000) (10,000) 0 0 1501 Sewer Operating Fund
4205 Solid Waste Disposal
E10 Personnel Services
34,999 62,496 42,124.00 0.00 41010-400-00000Regular Earnings 0.00 44,655.00 44,662.00 0.00 0.00 26,100 32,291 36,541.00 0.00 42020-400-00000Part Time Wages 0.00 32,921.00 32,921.00 0.00 0.00 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 2
B-44
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
22 11 50.00 0.00 43010-400-00000Overtime 0.00 50.00 50.00 0.00 0.00 (2,034) 801 310.00 0.00 44190-400-00000Sick Leave Redemption 0.00 161.00 161.00 0.00 0.00 0 0 14,250.00 0.00 45220-400-00000Benefit Plan 0.00 15,960.00 15,960.00 0.00 0.00 615 668 0.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 4,777 7,348 4,213.00 0.00 45250-400-00000P.E.R.S. 0.00 4,517.00 4,518.00 0.00 0.00 145 251 177.00 0.00 45270-400-00000LTD Insurance 0.00 197.00 197.00 0.00 0.00 178 293 167.00 0.00 45290-400-00000Life Insurance 0.00 176.00 176.00 0.00 0.00 857 1,383 1,141.00 0.00 45330-400-00000Medicare 0.00 1,124.00 1,125.00 0.00 0.00 1,641 2,002 2,266.00 0.00 45340-400-00000Social Security 0.00 2,041.00 2,041.00 0.00 0.00 67,300 107,545 101,239 0 Personnel Services Totals: 0.00 101,802 101,811 0 0 E20 Services & Supplies
27,549 28,339 29,133.00 0.00 52450-400-00000Special Contract Services 0.00 30,080.00 30,080.00 0.00 0.00 0 0 750.00 0.00 52810-400-00000Bad Debt Expenses 0.00 750.00 750.00 0.00 0.00 27,608 33,556 28,500.00 0.00 52930-400-00000Special Billing Services 0.00 34,000.00 34,000.00 0.00 0.00 0 0 200.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 200.00 200.00 0.00 0.00 55,158 61,895 58,583 0 Services & Supplies Totals: 0.00 65,030 65,030 0 0 122,457 169,440 159,822 0 EXPENDITURES TOTALS: 0.00 166,832 166,841 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
122,457 169,440 159,822 0 DEPT EXPENSES 0.00 166,832 166,841 0 0 (122,457) (169,440) (159,822) 0 Solid Waste Disposal Totals: 0.00 (166,832) (166,841) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
122,457 169,440 159,822 0 FUND EXPENSES 0.00 166,832 166,841 0 0 (122,457) (169,440) (159,822) 0 Sewer Operating Fund Totals: 0.00 (166,832) (166,841) 0 0 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 3
B-45
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
3,013,957 3,089,246 3,164,277 0 REPORT EXPENSES 0.00 3,384,559 3,384,666 0 0 (3,013,957) (3,089,246) (3,164,277) 0 REPORT TOTALS: 0.00 (3,384,559) (3,384,666) 0 0 GL-Budget Analysis (5/31/2023 - 10:57 AM) Page 4
B-46

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: City Manager Program: 4205 Solid Waste Disposal Object Number 52090 PUBLICATION AND ADVERTISING – $10,000 Advertising of oil collection centers and for education programs for oil/oil filter recycling. (Recycling Grant Fund) 52390 RESIDENTIAL REFUSE COLLECTION – $3,100,000
Contract costs for collection and disposal of residential refuse and for collection and transport of residential recyclables—refuse collection costs fully reimbursed to the General Fund by assessing residential refuse collection fees. 52391 RESIDENTIAL REFUSE COLLECTION REIMBURSEMENT – <$3,100,000> Reimbursement from residents for refuse collection.
52450 SPECIAL CONTRACT SERVICES – $60,159
Hazardous household waste disposal service—service agreement with San Bernardino County (Sewer Operating Fund – $30,079; General Fund – $30,080). 52810 BAD-DEBT EXPENSES – $1,500
Charge costs of uncollectable utility accounts (Sewer Operating Fund – $750; General Fund – $750). 52930 SPECIAL BILLING SERVICES – $68,000
Utility billing service with DataProse (Sewer Operating Fund – $34,000; General Fund – $34,000). 52990 MISCELLANEOUS EXPENDITURES – $400
Unanticipated expenditures (Sewer Operating Fund – $200; General Fund – $200).

B-47
Administrative Services

DEPARTMENT BUDGET SUMMARY
Department
Administrative Services
Overview
The Administrative Services Department consists of four separate programs: (1) Administration provides general management oversight of the Department and assists the City Manager with day-to-day management of the organization; (2) City Clerk/Records Retention provides election services, preparation of City Council agendas/minutes, and document retention/archiving/destruction services; (3) Personnel/Risk Management oversees recruitments, labor relations, claims and risk management administration, employee training and wellness, and benefits administration; (4) Central Services provides for community-related contract services, office equipment maintenance, duplication and mail services, and office supplies.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 858,032 678,985 605,848
Services and Supplies 751,373 758,090 735,940
Capital Outlay 0 0 0
Total 1,609,405 1,437,075 1,341,788

Personnel Authorized 7.03 (FT) 7.13 (FT) 7.13 (FT)

2.00 (PT) 2.00 (PT) 2.00 (PT)
Department Distribution
Administration 75,741 56,195 55,395
City Clerk 484,784 439,132 389,347
Personnel/Risk Management 563,474 443,627 436,905
Central Services 485,406 498,121 460,141
Total 1,609,405 1,437,075 1,341,788

Source of Funds
General Fund 1,450,873 1,242,326 1,147,039
After-School Program – Indirect 49,245 52,664 52,664
Staff Charges
Sewer Operating Fund – Indirect 109,287 142,085 142,085 Staff Charges
Total 1,609,405 1,437,075 1,341,788

C-1
PAGE 1 OF 1
DEPARTMENT: ADMINISTRATIVE SERVICES DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rat
e Second Rate Salary
Employee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Administration from other Departments/Entitie s
Edward Starr (4200) .05 12.0 21,505 12,903 12,903
Marcia Richter (4380) .10 12.0 16,989 20,387 20,387Director of Administrative Services/Human Resources Vacant (Unfunded)
A 12.0 0 0 0
City Clerk/Human Resources Manager
Andrea Myrick B 03/13/23 8.4 10,288 3.6 10,803 125,310 125,310Deputy City Clerk Alison Walker A 01/30/23 1.0 5,568 11.0 5,846 71,970 71,970Employment & Personnel Coordinator Tanya Kresback B 08/16/21 1.5 5,356 10.5 5,624 69,099 69,099Benefits Specialist Christian Donimguez A 01/02/23 6.0 4,507 6.0 4,732 57,097 57,097 Administrative Specialist
Vacant (Unfunded)
A 12.0 0 0
Office Specialist
Vacant
A 6.0 3,436 6.0 3,608 43,532 43,532
Administration to other Departments/Entitie
s
Andrea Myrick (SRDA) -2,506 -2,506Part-Time:Benefits Coordinator Leslie Phillips (960 hrs year) 37.56 hr. 37,140 37,140Senior Intern Vacant (20 hrs week) 16.26 hr. 16,910 16,910 (FT) 397,792 397,792
Salar
y Requirements: (PT) 16,910 16,910
TOTAL 414,702 414,702
Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Includes % Increase (if any)
Recommended b
y
Administration
C-2
Dept City Mgr Dept. City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts - Starr 0.05 0.05 0.05 12,903 12,903 Admin from other Depts - Richter 0.00 0.10 0.10 20,387 20,387 Director of Administrative Services/
Human Resources 1.00 1.00 1.00 0 0
City Clerk/Human Resources Mg 1.00 1.00 1.00 117,576 125,310 Deputy City Clerk 1.00 1.00 1.00 71,970 71,970
Employment & Personnel Coor 1.00 1.00 1.00 69,099 69,099 Benefits Specialist 1.00 1.00 1.00 57,097 57,097
Administrative Specialist 1.00 1.00 1.00 55,992 0
Office Specialist 1.00 1.00 1.00 43,532 43,532
Part-Time
Benefits Coordinator 1.00 1.00 1.00 37,140 37,140
Senior Intern 1.00 1.00 1.00 16,910 16,910
Full Time 7.05 7.15 7.15 448,556 400,298
Admin other Departments -0.02 -0.02 -0.02 -2,352 -2,506 Total FT Positions/Salaries 7.03 7.13 7.13 446,204 397,792 Part Time 2.00 2.00 2.00 54,050 54,050
Overtime 2,000 2,000
Total Salaries & Wages 502,254 453,842
Benefit Costs 129,160 108,144
PERS Benefit Costs 48,462 44,785
Benefit Costs other Depts -891 -923
Total Benefit Costs 176,731 152,006
TOTAL 678,985 605,848

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Administrative Services Program: Department Summary C-3
PROGRAM BUDGET SUMMARY – 1
Program Number 4311
Department Division Program
Administrative Services Administration
Program Description
The City Manager and managerial/supervisorial staff in the Administrative Services Department administer, manage, and supervise a variety of functions including personnel services; legislative analysis support; history reference services; labor negotiations; administrative support services; election and records management; animal control; and city clerk, mail, and duplication services. Extensive support services are provided to the City Council and each City department.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 45,491 18,215 18,215
Services and Supplies 30,250 37,980 37,180
Capital Outlay 0 0 0
Total 75,741 56,195 55,395
Personnel Authorized 0.15 (FT) 0.15 (FT) 0.15 (FT)
Source of Funds
General Fund 66,782 46,644 45,844
After-School Program – Indirect 2,783 2,583 2,583
Staff Charges
Sewer Operating Fund – Indirect 6,176 6,968 6,968
Staff Charges
Total 75,741 56,195 55,395
C-4
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts - Starr 0.05 0.05 0.05 12,903 12,903 Director of Administrative Services/
Human Resources 0.10 0.10 0.10 0 0
Full Time 0.15 0.15 0.15 12,903 12,903
Total Salaries & Wages 12,903 12,903
Benefit Costs 2,576 2,576
PERS Benefit Costs 2,736 2,736
Total Benefit Costs 5,312 5,312
TOTAL 18,215 18,215

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Administrative Services Program: 4311 Administration C-5
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Administrative Services 4311 Administration
Work Program

1. Oversee management of the Administration, City Clerk/Records Retention, Personnel/Risk Management, and Central Services programs.

2. Develop the annual Business Plan and Reorganization Report.

3. Promote the organization's goals and objectives as established by the City Council.

4. Track legislative proposals and changes relevant to municipal agencies.

5. Oversee development of the City's history-related programs.

6. Pursuant to City Council direction, implement Strategic Planning priorities.

Personnel Services – $18,215
Salary requests are for: City Manager (0.05) – $12,903. Cost allocations are as follows: full-time salaries – $12,903; benefit costs – $5,312.

Services and Supplies – $37,980
Funding requested is for: books and publications – $500; office supplies – direct – $250; dues and memberships – $2,780; travel and meetings – $17,600; educational grants – $5,000; vocational training – $5,000; small equipment – $350; cellular phone expense – $1,000; miscellaneous expenditures – $5,500.

Capital Outlay
No funding requested.

C-6
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/31/2023 - 12:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4311 Administration
E10 Personnel Services
34,160 33,504 30,593.00 0.00 41010-400-00000Regular Earnings 0.00 12,903.00 12,903.00 0.00 0.00 124 67 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 676 687 667.00 0.00 44190-400-00000Sick Leave Redemption 0.00 298.00 298.00 0.00 0.00 0 0 2,520.00 0.00 45220-400-00000Benefit Plan 0.00 900.00 900.00 0.00 0.00 3,391 1,332 7,010.00 0.00 45240-400-00000Deferred Compensation 0.00 1,225.00 1,225.00 0.00 0.00 4,009 3,817 4,185.00 0.00 45250-400-00000P.E.R.S. 0.00 2,736.00 2,736.00 0.00 0.00 192 183 129.00 0.00 45270-400-00000LTD Insurance 0.00 57.00 57.00 0.00 0.00 320 304 130.00 0.00 45290-400-00000Life Insurance 0.00 96.00 96.00 0.00 0.00 388 392 257.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 43,261 40,288 45,491 0 Personnel Services Totals: 0.00 18,215 18,215 0 0 E20 Services & Supplies
0 0 150.00 0.00 51020-400-00000Books and Publications 0.00 500.00 250.00 0.00 0.00 0 0 250.00 0.00 51060-400-00000Office Supplies 0.00 250.00 250.00 0.00 0.00 921 1,240 1,200.00 0.00 52120-400-00000Dues & Memberships 0.00 2,780.00 2,780.00 0.00 0.00 675 2,749 8,000.00 0.00 52130-400-00000Travel & Meetings 0.00 17,600.00 18,050.00 0.00 0.00 7,858 7,851 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 0.00 0.00 0.00 0.00 31 0 5,000.00 0.00 52530-400-00000Educational Grants 0.00 5,000.00 5,000.00 0.00 0.00 0 2,119 1,000.00 0.00 52540-400-00000Vocational Training 0.00 5,000.00 4,000.00 0.00 0.00 0 0 350.00 0.00 52690-400-00000Small Equipment 0.00 350.00 350.00 0.00 0.00 3,035 2,879 1,000.00 0.00 52850-400-00000Cellular Phone Expense 0.00 1,000.00 1,000.00 0.00 0.00 0 0 5,500.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 5,500.00 5,500.00 0.00 0.00 12,519 16,837 30,250 0 Services & Supplies Totals: 0.00 37,980 37,180 0 0 GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 1
C-7
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
E40 Other Financing Uses
(19,513) (20,264) -6,176.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -6,968.00 -6,968.00 0.00 0.00 0 (7,430) -2,783.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 -2,583.00 -2,583.00 0.00 0.00 (19,513) (27,694) (8,959) 0 Other Financing Uses Totals: 0.00 (9,551) (9,551) 0 0 36,267 29,430 66,782 0 EXPENDITURES TOTALS: 0.00 46,644 45,844 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
36,267 29,430 66,782 0 DEPT EXPENSES 0.00 46,644 45,844 0 0 (36,267) (29,430) (66,782) 0 Administration Totals: 0.00 (46,644) (45,844) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
36,267 29,430 66,782 0 FUND EXPENSES 0.00 46,644 45,844 0 0 (36,267) (29,430) (66,782) 0 General Fund Totals: 0.00 (46,644) (45,844) 0 0 1160 After-School Program Grant
4311 Administration
E40 Other Financing Uses
0 7,430 2,783.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 2,583.00 2,583.00 0.00 0.00 0 7,430 2,783 0 Other Financing Uses Totals: 0.00 2,583 2,583 0 0 0 7,430 2,783 0 EXPENDITURES TOTALS: 0.00 2,583 2,583 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 7,430 2,783 0 DEPT EXPENSES 0.00 2,583 2,583 0 0
0 (7,430) (2,783) 0 Administration Totals: 0.00 (2,583) (2,583) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 7,430 2,783 0 FUND EXPENSES 0.00 2,583 2,583 0 0
GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 2
C-8
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 (7,430) (2,783) 0 After-School Program Grant Totals: 0.00 (2,583) (2,583) 0 0 1501 Sewer Operating Fund
4311 Administration
E40 Other Financing Uses
19,513 20,264 6,176.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 6,968.00 6,968.00 0.00 0.00 19,513 20,264 6,176 0 Other Financing Uses Totals: 0.00 6,968 6,968 0 0 19,513 20,264 6,176 0 EXPENDITURES TOTALS: 0.00 6,968 6,968 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
19,513 20,264 6,176 0 DEPT EXPENSES 0.00 6,968 6,968 0 0 (19,513) (20,264) (6,176) 0 Administration Totals: 0.00 (6,968) (6,968) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
19,513 20,264 6,176 0 FUND EXPENSES 0.00 6,968 6,968 0 0 (19,513) (20,264) (6,176) 0 Sewer Operating Fund Totals: 0.00 (6,968) (6,968) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
55,780 57,124 75,741 0 REPORT EXPENSES 0.00 56,195 55,395 0 0 (55,780) (57,124) (75,741) 0 REPORT TOTALS: 0.00 (56,195) (55,395) 0 0 GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 3
C-9
WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Administrative Services Program: 4311 Administration/All Department ProgramsObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense

CONFERENCES/SEMINARS
52130 Marcia Richter, CalPELRA Educational Forum
Assistant City Manager/Director of Annual Conference Southern CA November 2023 $4,800 Human Services & Human Resources ($2,400 each x 2 = $4,800) (Only $3,000 approved in City Manager’s Budget) Andrea Myrick, City Clerk/Human Resources Manager
52130 Marcia Richter, Liebert Cassidy Whitmore
Assistant City Manager/Director of LCW Public Sector Employment Law San Francisco, CA February 2024 $4,200 Human Services & Human Resources Annual Conference
Andrea Myrick, ($2,100 each x 2 = $4,200) City Clerk/Human Resources Manager 52130 Andrea Myrick, League of California Cities
City Clerk/Human Resources Manager City Clerks New Law and Elections San Diego, CA December 2023 $2,600 Alison Walker, Seminar Deputy City Clerk ($1,300 each x 2 = $2,600)
52130 Andrea Myrick, City Clerks Association of California City Clerk/Human Resources Manager Annual Conference TBA April 2024 $3,500 Alison Walker, ($1,750 each x 2 = $3,500) Deputy City Clerk 52130 City of Montclair Attendees City of Montclair Montclair, CA October 2023 $1,500 2024 State of the City Address ($3,750 approved in City Manager’s Budget) C-10
WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Administrative Services Program: 4311 Administration/All Department ProgramsObject Name and Title of Person Place Where Event Date(s) Total Est.

Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Marcia Richter, Miscellaneous Meetings/Training
Assistant City Manager/Director of CalPERS Updates, COBRA, ADA, TBA / Webinars TBA $1,000 Human Services & Human Resources FLSA, CalPELRA, Other Personnel/ Andrea Myrick, Risk Management Related Workshops City Clerk/Human Resources Manager Tanya Kresback, Employment & Personnel Coordinator Christian Dominguez, Benefits Specialist Total: $17,600
($18,050 approved in City Manager’s Budget)
C-11
WORKSHEET – JUSTIFICATION OF
CONFERENCE AND IN–SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Administrative Services Program: 4311 Administration/All Department Programs Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 All City Personnel Special Training/Miscellaneous Training Educational materials promoting employee safety and compliance with new regulations (e.g., ADA, OSHA, FLSA, HIPAA, FMLA, etc.). Includes related costs for videos, outside consultants and facilitators, workshop materials, and seminar registration fees.

TBA TBA $1,500
52540 Andrea Myrick,
City Clerk/Human Resources Manager Tanya Kresback, Employment & Personnel Coordinator DOT Certified Drug Testing Program Training
Training for Human Resources staff provided by Mobile Screening Solutions, Inc. ($1,000 x 2 = $2,000) TBA TBA $2,000
52540 Marcia Richter,
Assistant City Manager/ Director of Human Services & Human Resources Andrea Myrick, City Clerk/Human Resources Manager Alison Walker, Deputy City Clerk Tanya Kresback, Employment & Personnel Coordinator Christian Dominguez, Benefits Specialist Sharon Giang, Administrative Specialist Miscellaneous Training Vocational training for Administrative Services Department staff.

TBA TBA $1,500
(Only $500 approved in City Manager’s Budget)
Total: $5,000
(Only $4,000 approved in City Manager’s Budget)
C-12

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Administrative Services Program: 4311 Administration Object Number 51020 BOOKS AND PUBLICATIONS – $500 (Only $250 approved in City Manager’s Budget) Miscellaneous Publications and Leadership Titles.
51060 OFFICE SUPPLIES – DIRECT – $250
All Department Programs/Divisions: Miscellaneous Expenditures. 52120 DUES AND MEMBERSHIPS – $2,780
City Clerk Personnel City Clerks Association of California, $130 x 2 = $260 Cal Chamber, $420 International Institute of Municipal Clerks, $195 x 2 = $390 PERS Public Agency Coalition, $500 Provision for increase, $200 Society for HR Managers, $250 CalPELRA, $380 x 2 = $760
52130 TRAVEL AND MEETINGS – $17,600 ($18,050 approved in City Manager’s Budget) All Department Programs/Divisions: attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings." 52530 EDUCATIONAL GRANTS – $5,000
All Department Programs/Divisions: per MOUs, education grants are provided to employees for education-related expenses (estimate 2 employees @ $2,500 each). 52540 VOCATIONAL TRAINING – $5,000 (Only $4,000 approved in City Manager’s Budget) All Department Programs/Divisions: attendance at vocational training classes – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule B – Vocational Training." C-13

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Administrative Services Program: 4311 Administration Object Number 52690 SMALL EQUIPMENT – $350 Replacement cellular phones.
52850 CELLULAR PHONE EXPENSE – $1,000
Cellular phone service for Department personnel.
52990 MISCELLANEOUS EXPENDITURES – $5,500
Maintenance of historic photos/documents, $500 Miscellaneous upgrades to City Council/Administrative offices lobby, and west and east lobbies of City Hall, $5,000 C-14
PROGRAM BUDGET SUMMARY – 1
Program Number 4314
Department Division Program
Administrative Services City Clerk
Program Description
The City Clerk Program coordinates development and distribution of City Council agendas, minutes, and related documents; oversees a document-maintenance/destruction program; oversees a program for electronic storage of documents; ensures that Fair Political Practices Commission filing requirements are met; facilitates local elections; coordinates updates of the Montclair Municipal Code; provides information and support to City Council, City Manager, Department Heads, staff, and the public; coordinates and maintains a records management system including indexing of City Council minutes, ordinances, resolutions, and agreements; administers the Laserfiche Document Imaging system for digital storage and retrieval of documents; responds to requests for research of records; coordinates development of Citywide records retention programs; administers the records archival program; and coordinates placement of City Clerk–related information on the City's Web page.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 355,184 353,032 321,247
Services and Supplies 129,600 86,100 68,100
Capital Outlay 0 0 0
Total 484,784 439,132 389,347
Personnel Authorized 3.48 (FT) 3.38 (FT) 3.38 (FT)

0.50 (PT) 0.50 (PT) 0.50 (PT)

Source of Funds
General Fund 451,742 378,001 328,216
After-School Program – Indirect 10,264 16,531 16,531
Staff Charges
Sewer Operating Fund – Indirect 22,778 44,600 44,600
Staff Charges
Total 484,784 439,132 389,347
C-15
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget City Clerk/Human Resources M 1.00 0.90 0.90 105,818 112,779 Admin other Depts -0.02 -0.02 -0.02 -2,352 -2,506

0.98 0.88 0.88 103,466 110,273
Deputy City Clerk 1.00 1.00 1.00 71,970 71,970
Administrative Specialist 0.50 0.50 0.50 27,996 0
Office Specialist 1.00 1.00 1.00 43,532 43,532
Part-Time
Senior Intern 0.50 0.50 0.50 8,455 8,455
Full Time 3.50 3.40 3.40 249,316 228,281
Admin other Departments -0.02 -0.02 -0.02 -2,352 -2,506 Total FT Positions/Salaries 3.48 3.38 3.38 246,964 225,775 Part Time 0.50 0.50 0.50 8,455 8,455
Overtime 1,000 1,000
Total Salaries & Wages 256,419 235,230
Benefit Costs 70,779 63,428
PERS Benefit Costs 26,725 23,512
Benefit Costs other Depts -891 -923
Total Benefit Costs 96,613 86,017
TOTAL 353,032 321,247

DETAIL OF SALARIES AND WAGES
Department: Administrative Services Program: 4314 City Clerk

POSITION QUOTA APPROPRIATIONS
C-16
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Administrative Services 4314 City Clerk
Work Program

1. Coordinate development and distribution of City Council agendas, minutes, ordinances, resolutions, agreements, and related documents; post such documents to the City's Web page for public access.

2. Facilitate local elections and coordinate with the San Bernardino County Registrar of Voters; maintain campaign guides for City Council candidates.

3. Coordinate Fair Political Practices Commission filings for elected and appointed officials.

4. Provide information and support to City Council, City Manager, Department Heads, staff, and the public.

5. Coordinate codification of the Montclair Municipal Code; post City Codes to the City's webpage for employee and public access; and encourage employee use of California Codes on the Internet.

6. Develop, review, and enforce document preparation and retention standards.

7. Maintain standards for development of contracts, reports, and official documents.

8. Maintain records of City Council meetings.

9. Oversee the Laserfiche Document Imaging Program.

10. Serve as Recording Secretary at meetings of the City Council, Successor Redevelopment Agency, Successor Housing Authority, Housing Corporation, Finance Authority, and Community Foundation.

11. Ensure compliance with open-meeting requirements of the Ralph M. Brown Act.

12. Coordinate meetings of the City Council and advisory bodies.

13. Ensure proper posting/advertisement of meetings.

14. Coordinate development of citywide records retention schedules; maintain records management/retrieval/archival systems; and maintain an index of City Council minutes, ordinances, resolutions, and agendas.

15. Provide document research as requested by departments.

16. Coordinate training for, and use of, the Laserfiche Document Imaging system and scan archived and hardcopy documents into electronic storage files.

17. Respond to requests filed under the California Public Records Act/Federal Freedom of Information Act.

Personnel Services – $353,032
Salary requests are for: City Clerk/Human Resources Manager (0.88) – $103,466; Deputy City Clerk (1.00) – $71,970; Administrative Specialist (0.50) – $27,996; Office Specialist (1.00) – $43,532; Senior Intern (0.50/parttime) – $8,455. Cost allocations are as follows: full-time salaries – $246,964; part-time salaries – $8,455; overtime – $1,000; benefit costs – $96,613.

Services and Supplies – $86,100
Funding requested is for: books and publications – $7,500; election expenses – $20,000; publication and advertising – $8,000; mileage/auto allowance – $100; special contract services – $48,500; miscellaneous expenditures – $2,000.

Capital Outlay
No funding requested.

C-17
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/31/2023 - 12:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4314 City Clerk
E10 Personnel Services
165,634 178,127 237,829.00 0.00 41010-400-00000Regular Earnings 0.00 246,964.00 225,775.00 0.00 0.00 11,416 10,109 22,630.00 0.00 42020-400-00000Part Time Wages 0.00 8,455.00 8,455.00 0.00 0.00 18,206 0 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 0 1,221 1,000.00 0.00 43010-400-00000Overtime 0.00 1,000.00 1,000.00 0.00 0.00 1,994 1,911 2,439.00 0.00 44190-400-00000Sick Leave Redemption 0.00 2,892.00 2,300.00 0.00 0.00 0 0 54,264.00 0.00 45220-400-00000Benefit Plan 0.00 56,640.00 48,240.00 0.00 0.00 3,781 4,118 4,228.00 0.00 45240-400-00000Deferred Compensation 0.00 4,139.00 4,411.00 0.00 0.00 18,856 18,929 25,368.00 0.00 45250-400-00000P.E.R.S. 0.00 26,401.00 24,967.00 0.00 0.00 742 729 1,051.00 0.00 45270-400-00000LTD Insurance 0.00 1,090.00 996.00 0.00 0.00 987 954 1,193.00 0.00 45290-400-00000Life Insurance 0.00 1,222.00 1,182.00 0.00 0.00 2,862 2,778 3,779.00 0.00 45330-400-00000Medicare 0.00 3,705.00 3,397.00 0.00 0.00 1,836 627 1,403.00 0.00 45340-400-00000Social Security 0.00 524.00 524.00 0.00 0.00 226,314 219,504 355,184 0 Personnel Services Totals: 0.00 353,032 321,247 0 0 E20 Services & Supplies
0 1,818 7,500.00 0.00 51020-400-00000Books and Publications 0.00 7,500.00 5,000.00 0.00 0.00 3,434 0 50,000.00 0.00 51070-400-00000Election Expenses 0.00 20,000.00 10,000.00 0.00 0.00 1,201 1,951 8,000.00 0.00 52090-400-00000Publication & Advertising 0.00 8,000.00 6,000.00 0.00 0.00 0 0 100.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 100.00 100.00 0.00 0.00 5,598 10,725 62,000.00 0.00 52450-400-00000Special Contract Services 0.00 48,500.00 45,000.00 0.00 0.00 56 298 2,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 2,000.00 2,000.00 0.00 0.00 10,289 14,792 129,600 0 Services & Supplies Totals: 0.00 86,100 68,100 0 0 E40 Other Financing Uses
GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 1
C-18
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(19,941) (20,708) -22,778.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -44,600.00 -44,600.00 0.00 0.00 0 (7,593) -10,264.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 -16,531.00 -16,531.00 0.00 0.00 (19,941) (28,301) (33,042) 0 Other Financing Uses Totals: 0.00 (61,131) (61,131) 0 0 216,662 205,995 451,742 0 EXPENDITURES TOTALS: 0.00 378,001 328,216 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
216,662 205,995 451,742 0 DEPT EXPENSES 0.00 378,001 328,216 0 0 (216,662) (205,995) (451,742) 0 City Clerk Totals: 0.00 (378,001) (328,216) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
216,662 205,995 451,742 0 FUND EXPENSES 0.00 378,001 328,216 0 0 (216,662) (205,995) (451,742) 0 General Fund Totals: 0.00 (378,001) (328,216) 0 0 1160 After-School Program Grant
4314 City Clerk
E40 Other Financing Uses
0 7,593 10,264.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 16,531.00 16,531.00 0.00 0.00 0 7,593 10,264 0 Other Financing Uses Totals: 0.00 16,531 16,531 0 0 0 7,593 10,264 0 EXPENDITURES TOTALS: 0.00 16,531 16,531 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 7,593 10,264 0 DEPT EXPENSES 0.00 16,531 16,531 0 0
0 (7,593) (10,264) 0 City Clerk Totals: 0.00 (16,531) (16,531) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 7,593 10,264 0 FUND EXPENSES 0.00 16,531 16,531 0 0
GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 2
C-19
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 (7,593) (10,264) 0 After-School Program Grant Totals: 0.00 (16,531) (16,531) 0 0 1501 Sewer Operating Fund
4314 City Clerk
E40 Other Financing Uses
19,941 20,708 22,778.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 44,600.00 44,600.00 0.00 0.00 19,941 20,708 22,778 0 Other Financing Uses Totals: 0.00 44,600 44,600 0 0 19,941 20,708 22,778 0 EXPENDITURES TOTALS: 0.00 44,600 44,600 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
19,941 20,708 22,778 0 DEPT EXPENSES 0.00 44,600 44,600 0 0 (19,941) (20,708) (22,778) 0 City Clerk Totals: 0.00 (44,600) (44,600) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
19,941 20,708 22,778 0 FUND EXPENSES 0.00 44,600 44,600 0 0 (19,941) (20,708) (22,778) 0 Sewer Operating Fund Totals: 0.00 (44,600) (44,600) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
236,603 234,296 484,784 0 REPORT EXPENSES 0.00 439,132 389,347 0 0 (236,603) (234,296) (484,784) 0 REPORT TOTALS: 0.00 (439,132) (389,347) 0 0 GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 3
C-20

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Administrative Services Program: 4314 City Clerk Object Number 51020 BOOKS AND PUBLICATIONS – $7,500 (Only $5,000 approved in City Manager’s Budget) Montclair Municipal Code Book Supplements, $5,000 Annual fee for online Montclair Municipal Code (Municode by CivicPlus), $1,500 Miscellaneous books and periodicals, $1,000
51070 ELECTION EXPENSES – $20,000 (Only $10,000 approved in City Manager’s Budget) Costs related to forms, San Bernardino County Registrar of Voters Services, electoral services, voter outreach and education, ballot and statement preparations for local elections, and other materials related to conducting unscheduled elections. 52090 PUBLICATION AND ADVERTISING – $8,000 (Only $6,000 approved in City Manager’s Budget) Publication of legal notices:

Public Hearings, $6,500 Elections, $1,500
52140 MILEAGE/AUTO ALLOWANCE – $100
Miscellaneous expenditures for business use of personal vehicle for City Clerk and Deputy City Clerk. 52450 SPECIAL CONTRACT SERVICES – $48,500 (Only $45,000 approved in City Manager’s Budget) Contract services for off-site records storage all departments (Corodata), $5,000 Online Public Records Portal, $3,500 Electronic Records Management System Consultant, $35,000 Netfile FPPC Electronic Filing System annual fee, $5,000 52990 MISCELLANEOUS EXPENDITURES – $2,000
Miscellaneous supplies for City archives and records.

C-21
PROGRAM BUDGET SUMMARY – 1
Program Number 4315
Department Division Program
Administrative Services Personnel/Risk Management
Program Description
The Personnel Program, in support of the human resource requirements of the City, provides comprehensive personnel selection, retention, training, and labor relations services in compliance with local, state, and federal regulations; defends the City in personnel-related matters including disciplinary actions; and administers benefit programs. The Risk Management program processes legal claims; defends the City in Workers' Compensation cases; identifies potential risks to employee safety; and develops methods of reducing the City's exposure to, and potential liability from, losses.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 374,636 258,157 256,785
Services and Supplies 188,838 185,470 180,120
Capital Outlay 0 0 0
Total 563,474 443,627 436,905
Personnel Authorized 2.80 (FT) 3.00 (FT) 3.00 (FT)

1.00 (PT) 1.00 (PT) 1.00 (PT)
Source of Funds
General Fund 503,467 378,878 372,156
After-School Program – Indirect 18,640 17,509 17,509
Staff Charges
Sewer Operating Fund – Indirect 41,367 47,240 47,240
Staff Charges
Total 563,474 443,627 436,905
C-22
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Admin from other Depts - Richte 0.00 0.10 0.10 20,387 20,387 Director of Administrative Services/
Human Resources 0.80 0.80 0.80 0 0
City Clerk/Human Resources Mg 0.00 0.10 0.10 11,758 12,531 Benefits Specialist 1.00 1.00 1.00 57,097 57,097
Employment & Personnel Coor 1.00 1.00 1.00 69,099 69,099 Part-Time
Benefits Coordinator 1.00 1.00 1.00 37,140 37,140
Full Time 2.80 3.00 3.00 158,341 159,114
Part Time 1.00 1.00 1.00 37,140 37,140
Overtime 500 500
Total Salaries & Wages 195,981 196,754
Benefit Costs 45,546 43,294
PERS Benefit Costs 16,630 16,737
Total Benefit Costs 62,176 60,031
TOTAL 258,157 256,785

POSITION QUOTA APPROPRIATIONS

DETAIL OF SALARIES AND WAGES
Department: Administrative Services Program: 4315 Personnel & Risk Management C-23
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Administrative Services 4315 Personnel/Risk Management
Work Program

1. Implement and update personnel/risk management procedures and policies to ensure employee welfare and compliance with applicable laws.

2. Conduct recruitments and promotions utilizing fair employment practices, job-related evaluation criteria, and equal opportunity guidelines.

3. Assist departments in the handling of disciplinary/grievance cases to ensure proper due process and documentation procedures are followed, and to protect both the City's and employees' rights.

4. Protect human, financial, physical, and natural resources against the effects of accidental loss through the prudent application of appropriate and legitimate risk management techniques.

5. Coordinate, monitor, and take appropriate actions in order to expedite the processing of claims (Workers' Compensation, liability, unemployment, etc.) and protect the City's interests.

6. Coordinate and conduct training workshops/programs promoting increased productivity, safety, supervisory skill, morale, and employee development.

7. Assist departments in the handling of harassment and discrimination complaints to ensure proper investigation is undertaken and appropriate and necessary corrective actions are pursued.

8. Coordinate and manage the City's safety program to ensure compliance with state and federal laws and to provide a safe working environment. Facilitate Safety Committee meetings and projects.

9. Coordinate and manage the City's employee benefits program in compliance with applicable state/federal laws.

10. Coordinate and supervise the City's labor negotiation process; meet with labor group representatives to discuss terms related to working conditions; seek to negotiate MOU provisions requiring employees to pay the member contribution component of the CalPERS pension benefit.

11. Administer the City's ergonomic program.

12. Administer the Springbrook Human Resources software module.

13. Provide representation to special boards and groups on matters related to insurance, wages and benefits, and other personnel- and risk management-related issues.

14. Assist with facilitating employee-related cost-reduction measures during periods of fiscal stress.

15. Facilitate implementation of GASB 45 requirements.

16. Conduct audit of real property assets.

17. Assist the City Manager in addressing CalPERS-related cost increases.

18. Ensure compliance with the Public Employee Pension Reform Act of 2013 (PEPRA).

Personnel Services – $258,157
Salary requests are for: Assistant City Manager/Director of Human Services & Human Resources (0.10) – $20,387; City Clerk/Human Resources Manager (0.10) – $11,758; Benefits Specialist (1.00) – $57,097; Employment and Personnel Coordinator (1.00) – $69,099; Benefits Coordinator (1.00/part-time) – $37,140. Cost allocations are as follows: full-time salaries – $158,341; part-time salaries – $37,140; overtime – $500; benefit costs – $62,176.

Services and Supplies – $185,470
Funding requested is for: books and publications – $565; publication and advertising – $15,000; mileage/auto allowance – $150; labor relations – $250; special consulting services – $29,655; special contract services – $85,350; psychological assistance – $15,000; medical examinations – $20,000; personnel testing – $5,000; fingerprints and credit bureau fees – $5,000; psychological exams – $8,000; ADA expenditures – $1,000; miscellaneous expenditures – $500.

Capital Outlay
No funding requested.

C-24
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/31/2023 - 12:51PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4315 Personnel/Risk Management
E10 Personnel Services
269,900 231,328 281,401.00 0.00 41010-400-00000Regular Earnings 0.00 158,341.00 159,114.00 0.00 0.00 0 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 37,140.00 37,140.00 0.00 0.00 0 0 500.00 0.00 43010-400-00000Overtime 0.00 500.00 500.00 0.00 0.00 4,497 3,113 4,983.00 0.00 44190-400-00000Sick Leave Redemption 0.00 710.00 710.00 0.00 0.00 0 0 43,440.00 0.00 45220-400-00000Benefit Plan 0.00 37,200.00 37,200.00 0.00 0.00 6,535 6,820 7,076.00 0.00 45240-400-00000Deferred Compensation 0.00 1,489.00 1,520.00 0.00 0.00 28,769 23,217 30,615.00 0.00 45250-400-00000P.E.R.S. 0.00 16,630.00 16,737.00 0.00 0.00 1,062 887 1,185.00 0.00 45270-400-00000LTD Insurance 0.00 699.00 702.00 0.00 0.00 1,238 1,126 1,356.00 0.00 45290-400-00000Life Insurance 0.00 606.00 611.00 0.00 0.00 3,989 3,411 4,080.00 0.00 45330-400-00000Medicare 0.00 2,539.00 2,551.00 0.00 0.00 0 0 0.00 0.00 45340-400-00000Social Security 0.00 2,303.00 0.00 0.00 0.00 315,990 269,902 374,636 0 Personnel Services Totals: 0.00 258,157 256,785 0 0 E20 Services & Supplies
139 335 1,525.00 0.00 51020-400-00000Books and Publications 0.00 565.00 565.00 0.00 0.00 1,000 5,407 13,500.00 0.00 52090-400-00000Publication & Advertising 0.00 15,000.00 12,000.00 0.00 0.00 0 0 150.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 150.00 150.00 0.00 0.00 0 0 250.00 0.00 52150-400-00000Labor Relations 0.00 250.00 250.00 0.00 0.00 7,310 7,450 54,345.00 0.00 52190-400-00000Special Consulting Services 0.00 29,655.00 29,655.00 0.00 0.00 48,252 74,061 65,568.00 0.00 52450-400-00000Special Contract Services 0.00 85,350.00 80,000.00 0.00 0.00 14,600 9,500 15,000.00 0.00 52490-400-00000Psychological Assistance 0.00 15,000.00 15,000.00 0.00 0.00 15,042 37,637 18,000.00 0.00 52510-400-00000Medical Examinations 0.00 20,000.00 20,000.00 0.00 0.00 5,692 10,105 6,000.00 0.00 52520-400-00000Personnel Testing 0.00 5,000.00 5,000.00 0.00 0.00 1,265 4,232 5,000.00 0.00 52560-400-00000Fingerprints/Credit Bureau 0.00 5,000.00 6,000.00 0.00 0.00 GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 1
C-25
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
8,000 8,475 8,000.00 0.00 52590-400-00000Psychological Exams 0.00 8,000.00 10,000.00 0.00 0.00 0 0 1,000.00 0.00 52840-400-00000A.D.A. Expenditures 0.00 1,000.00 1,000.00 0.00 0.00 0 645 500.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 500.00 500.00 0.00 0.00 101,300 157,847 188,838 0 Services & Supplies Totals: 0.00 185,470 180,120 0 0 E40 Other Financing Uses
(32,043) (33,276) -41,367.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -47,240.00 -47,240.00 0.00 0.00 0 (12,201) -18,640.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 -17,509.00 -17,509.00 0.00 0.00 (32,043) (45,477) (60,007) 0 Other Financing Uses Totals: 0.00 (64,749) (64,749) 0 0 385,247 382,271 503,467 0 EXPENDITURES TOTALS: 0.00 378,878 372,156 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
385,247 382,271 503,467 0 DEPT EXPENSES 0.00 378,878 372,156 0 0 (385,247) (382,271) (503,467) 0 Personnel/Risk Management Totals: 0.00 (378,878) (372,156) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
385,247 382,271 503,467 0 FUND EXPENSES 0.00 378,878 372,156 0 0 (385,247) (382,271) (503,467) 0 General Fund Totals: 0.00 (378,878) (372,156) 0 0 1160 After-School Program Grant
4315 Personnel/Risk Management
E40 Other Financing Uses
0 12,201 18,640.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 17,509.00 17,509.00 0.00 0.00 0 12,201 18,640 0 Other Financing Uses Totals: 0.00 17,509 17,509 0 0 0 12,201 18,640 0 EXPENDITURES TOTALS: 0.00 17,509 17,509 0 0 GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 2
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 12,201 18,640 0 DEPT EXPENSES 0.00 17,509 17,509 0 0
0 (12,201) (18,640) 0 Personnel/Risk Management Totals: 0.00 (17,509) (17,509) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 12,201 18,640 0 FUND EXPENSES 0.00 17,509 17,509 0 0
0 (12,201) (18,640) 0 After-School Program Grant Totals: 0.00 (17,509) (17,509) 0 0 1501 Sewer Operating Fund
4315 Personnel/Risk Management
E40 Other Financing Uses
32,043 33,276 41,367.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 47,240.00 47,240.00 0.00 0.00 32,043 33,276 41,367 0 Other Financing Uses Totals: 0.00 47,240 47,240 0 0 32,043 33,276 41,367 0 EXPENDITURES TOTALS: 0.00 47,240 47,240 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
32,043 33,276 41,367 0 DEPT EXPENSES 0.00 47,240 47,240 0 0 (32,043) (33,276) (41,367) 0 Personnel/Risk Management Totals: 0.00 (47,240) (47,240) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
32,043 33,276 41,367 0 FUND EXPENSES 0.00 47,240 47,240 0 0 (32,043) (33,276) (41,367) 0 Sewer Operating Fund Totals: 0.00 (47,240) (47,240) 0 0 GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 3
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
417,290 427,748 563,474 0 REPORT EXPENSES 0.00 443,627 436,905 0 0 (417,290) (427,748) (563,474) 0 REPORT TOTALS: 0.00 (443,627) (436,905) 0 0 GL-Budget Analysis (5/31/2023 - 12:51 PM) Page 4
C-28

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Administrative Services Program: 4315 Personnel/Risk ManagementObject Number 51020 BOOKS AND PUBLICATIONS – $565 Top Safety & Top Health, $235
University of California, Berkeley, Wellness Letter, $30 Miscellaneous (e.g., risk management, ADA, safety, hazardous materials, benefits, ergonomics, drugs/alcohol, FLSA, FMLA, HIPAA), $300 52090 PUBLICATION AND ADVERTISING – $15,000 (Only $12,000 approved in City Manager’s Budget) Personnel recruitment advertisements, $13,200 Annual subscription for posting recruitments to GovernmentJobs.com, $1,800 52140 MILEAGE/AUTO ALLOWANCE – $150
Mileage reimbursement for Assistant City Manager/Director of Human Services & Human Resources, City Clerk/Human Resources Manager, Employment & Personnel Coordinator, and Benefits Specialist. 52150 LABOR RELATIONS – $250 Expenditures related to labor negotiations and disciplinary/grievances. 52190 SPECIAL CONSULTING SERVICES – $29,655 Human Resources Consultant — $25,000 LCW East Inland Empire Employment Relations Consortium, $3,355 Hearing officers for grievance/disciplinary hearings, $1,000 Miscellaneous (i.e., Workers' Compensation/accident reporting procedures studies, and performance appraisal/personnel studies), $300 52450 SPECIAL CONTRACT SERVICES – $85,350 (Only $80,000 approved in City Manager’s Budget) Annual retainer fee for George Hills (City's third-party administrator for liability claims), $11,700 Annual retainer fee for AdminSure (City's third-party administrator for Workers' Compensation claims), $52,600 NEOGOV Insight, $7,500 NEOGOV Onboard, $6,550 NEOGOV Forms, $5,000 Transcription services, $2,000 C-29

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Administrative Services Program: 4315 Personnel/Risk ManagementObject Number 52490 PSYCHOLOGICAL ASSISTANCE – $15,000 Employee Assistance Services (EAP) provided by "The Counseling Team" and other professionals. 52510 MEDICAL EXAMINATIONS – $20,000
Physical examinations for prospective employees, drug/alcohol tests, employee annual/biannual physicals, and driver's license physicals.
52520 PERSONNEL TESTING – $5,000
Preemployment expenditures for written/aptitude/oral/and physical agility exams (e.g., purchase/rental of testing materials provided by Police Officers Standards and Testing, California State Personnel Board, Public Administration Services, and International Personnel Management Association); background checks; and oral board/proctor services. 52560 FINGERPRINTS AND CREDIT BUREAU FEES – $5,000 ($6,000 approved in City Manager’s Budget) Fingerprint checks related to employment recruitments in compliance with state/federal requirements. 52590 PSYCHOLOGICAL EXAMS – $8,000 ($10,000 approved in City Manager’s Budget) Psychological exams for new employee applicants.
52840 ADA EXPENDITURES – $1,000
ADA compliance expenditures for workstation modifications required to accommodate ergonomic issues and employees with disabilities.
52990 MISCELLANEOUS EXPENDITURES – $500
Miscellaneous expenditures for unanticipated Personnel Division-related needs.

C-30
PROGRAM BUDGET SUMMARY – 1
Program Number 4317
Department Division Program
Administrative Services Central Services
Program Description
The Central Services Program provides a variety of general support services for City departments/personnel and the Montclair community including the following: communication services, audio/visual aids, document duplication, facsimile transmission/receipt, mail processing, office supplies, animal control services, cable franchise administration, and other support/contract services.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 82,721 49,581 9,601
Services and Supplies 402,685 448,540 450,540
Capital Outlay 0 0 0
Total 485,406 498,121 460,141
Personnel Authorized 0.60 (FT) 0.60 (FT) 0.60 (FT)

0.50 (PT) 0.50 (PT) 0.50 (PT)
Source of Funds
General Fund 428,882 438,803 400,823
After-School Program – Indirect 17,558 16,041 16,041
Staff Charges
Sewer Operating Fund – Indirect 38,966 43,277 43,277
Staff Charges
Total 485,406 498,121 460,141
C-31
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Director of Administrative Services/
Human Resources 0.10 0.10 0.10 0 0
Administrative Specialist 0.50 0.50 0.50 27,996 0
Part-Time
Senior Intern 0.50 0.50 0.50 8,455 8,455
Full Time 0.60 0.60 0.60 27,996 0
Part Time 0.50 0.50 0.50 8,455 8,455
Overtime 500 500
Total Salaries & Wages 36,951 8,955
Benefit Costs 10,259 646
PERS Benefit Costs 2,371 0
Total Benefit Costs 12,630 12,630
TOTAL 49,581 9,601

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Administrative Services Program: 4317 Central Services C-32
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Administrative Services 4317 Central Services
Work Program

1. Evaluate P.C.–based central stores inventory systems for maintenance, ordering, distribution, and tracking of supplies.

2. Administer the City's franchise agreement with Charter Communications, Frontier Communications, and other high-speed cable-related services vis-à-vis state law that extends administrative authority over cable franchise agreements to the state Public Utility Commission.

3. Seek to re-engage with First United Methodist Church and negotiate successor parking lot rental terms; or negotiate terms for purchasing church buildings and land.

4. Manage the City's office equipment maintenance/replacement program. Provide oversight and maintenance support for office equipment.

5. Administer the animal control services agreement with IVHS; evaluate requirements for rate adjustments and additional licensing programs.

6. Manage PEG access services and associated programming requirements.

7. As required, conduct citizen surveys on designated issues.

8. Provide direction and oversight for development, publication, and distribution of newsletters as required by the City Council.

9. Evaluate new vendors and service programs for office equipment.

Personnel Services – $49,581
Salary requests are for: Administrative Specialist (0.50) – $27,996; Office Specialist (0.50/part-time) – $8,455.

Cost allocations are as follows: full-time salaries – $27,996; part–time salaries – $8,455; overtime – $500; benefit costs – $12,630.

Services and Supplies – $448,540
Funding requested is for: books and publications – $185; office supplies – indirect – $75,000; license/permits/ certificates – $2,305; maintenance – office equipment and furniture – $27,050; publication and advertising – $30,500; animal control services – $285,000; special contract services – $3,500; rent – land/buildings – $12,000; rent – equipment – $1,500; small equipment – $1,500; miscellaneous expenditures – $10,000.

Capital Outlay
No funding requested.

C-33
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 05/31/2023 - 12:52PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4317 Central Services
E10 Personnel Services
28,008 49,981 42,341.00 0.00 41010-400-00000Regular Earnings 0.00 27,996.00 0.00 0.00 0.00 11,415 10,110 22,629.00 0.00 42020-400-00000Part Time Wages 0.00 8,455.00 8,455.00 0.00 0.00 0 360 500.00 0.00 43010-400-00000Overtime 0.00 500.00 500.00 0.00 0.00 378 389 408.00 0.00 44190-400-00000Sick Leave Redemption 0.00 592.00 0.00 0.00 0.00 0 0 9,180.00 0.00 45220-400-00000Benefit Plan 0.00 8,400.00 0.00 0.00 0.00 831 853 884.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 2,827 4,718 4,025.00 0.00 45250-400-00000P.E.R.S. 0.00 2,371.00 0.00 0.00 0.00 109 203 196.00 0.00 45270-400-00000LTD Insurance 0.00 123.00 0.00 0.00 0.00 147 226 214.00 0.00 45290-400-00000Life Insurance 0.00 92.00 0.00 0.00 0.00 578 884 941.00 0.00 45330-400-00000Medicare 0.00 528.00 122.00 0.00 0.00 708 627 1,403.00 0.00 45340-400-00000Social Security 0.00 524.00 524.00 0.00 0.00 45,001 68,350 82,721 0 Personnel Services Totals: 0.00 49,581 9,601 0 0 E20 Services & Supplies
643 0 185.00 0.00 51020-400-00000Books and Publications 0.00 185.00 185.00 0.00 0.00 48,388 68,648 58,000.00 0.00 51050-400-00000Office Supplies-Indirect 0.00 75,000.00 75,000.00 0.00 0.00 978 475 2,000.00 0.00 51150-400-00000License/Permits/Certificates 0.00 2,305.00 2,305.00 0.00 0.00 29,267 67,060 25,000.00 0.00 52010-400-00000Maintenance - Office Equipment 0.00 27,050.00 27,050.00 0.00 0.00 0 28,951 5,000.00 0.00 52090-400-00000Publication & Advertising 0.00 30,500.00 30,500.00 0.00 0.00 156,964 270,000 285,000.00 0.00 52430-400-00000Animal Control Services 0.00 285,000.00 285,000.00 0.00 0.00 17,750 2,189 3,500.00 0.00 52450-400-00000Special Contract Services 0.00 3,500.00 3,500.00 0.00 0.00 12,000 11,000 12,000.00 0.00 52630-400-00000Rent - Land or Buildings 0.00 12,000.00 12,000.00 0.00 0.00 0 0 1,500.00 0.00 52640-400-00000Rent - Equipment 0.00 1,500.00 1,500.00 0.00 0.00 226 0 0.00 0.00 52670-400-00000Postage 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (5/31/2023 - 12:52 PM) Page 1
C-34
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 1,500.00 0.00 52690-400-00000Small Equipment 0.00 1,500.00 1,500.00 0.00 0.00 9,344 11,613 9,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 10,000.00 12,000.00 0.00 0.00 275,562 459,936 402,685 0 Services & Supplies Totals: 0.00 448,540 450,540 0 0 E40 Other Financing Uses
(30,712) (31,893) -38,966.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 -43,277.00 -43,277.00 0.00 0.00 0 (11,694) -17,558.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 -16,041.00 -16,041.00 0.00 0.00 (30,712) (43,587) (56,524) 0 Other Financing Uses Totals: 0.00 (59,318) (59,318) 0 0 289,851 484,699 428,882 0 EXPENDITURES TOTALS: 0.00 438,803 400,823 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
289,851 484,699 428,882 0 DEPT EXPENSES 0.00 438,803 400,823 0 0 (289,851) (484,699) (428,882) 0 Central Services Totals: 0.00 (438,803) (400,823) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
289,851 484,699 428,882 0 FUND EXPENSES 0.00 438,803 400,823 0 0 (289,851) (484,699) (428,882) 0 General Fund Totals: 0.00 (438,803) (400,823) 0 0 1160 After-School Program Grant
4317 Central Services
E40 Other Financing Uses
0 11,694 17,558.00 0.00 82030-400-00000Indirect Staff Charges - ASP 0.00 16,041.00 16,041.00 0.00 0.00 0 11,694 17,558 0 Other Financing Uses Totals: 0.00 16,041 16,041 0 0 0 11,694 17,558 0 EXPENDITURES TOTALS: 0.00 16,041 16,041 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 11,694 17,558 0 DEPT EXPENSES 0.00 16,041 16,041 0 0
0 (11,694) (17,558) 0 Central Services Totals: 0.00 (16,041) (16,041) 0 0 GL-Budget Analysis (5/31/2023 - 12:52 PM) Page 2
C-35
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 11,694 17,558 0 FUND EXPENSES 0.00 16,041 16,041 0 0
0 (11,694) (17,558) 0 After-School Program Grant Totals: 0.00 (16,041) (16,041) 0 0 1501 Sewer Operating Fund
4317 Central Services
E40 Other Financing Uses
30,712 31,893 38,966.00 0.00 82010-400-00000Indirect Staff Charges - Sewer 0.00 43,277.00 43,277.00 0.00 0.00 30,712 31,893 38,966 0 Other Financing Uses Totals: 0.00 43,277 43,277 0 0 30,712 31,893 38,966 0 EXPENDITURES TOTALS: 0.00 43,277 43,277 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
30,712 31,893 38,966 0 DEPT EXPENSES 0.00 43,277 43,277 0 0 (30,712) (31,893) (38,966) 0 Central Services Totals: 0.00 (43,277) (43,277) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
30,712 31,893 38,966 0 FUND EXPENSES 0.00 43,277 43,277 0 0 (30,712) (31,893) (38,966) 0 Sewer Operating Fund Totals: 0.00 (43,277) (43,277) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
320,563 528,286 485,406 0 REPORT EXPENSES 0.00 498,121 460,141 0 0 (320,563) (528,286) (485,406) 0 REPORT TOTALS: 0.00 (498,121) (460,141) 0 0 GL-Budget Analysis (5/31/2023 - 12:52 PM) Page 3
C-36

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Administrative Services Program: 4317 Central Services Object Number 51020 BOOKS AND PUBLICATIONS – $185 Electronic Internet Publications (Various)
51050 OFFICE SUPPLIES – INDIRECT – $75,000
Expenditures for office supplies, printing services, stationery, and other related services provided to all City departments through the Central Services Program.
51150 LICENSE/PERMITS/CERTIFICATES – $2,305
Funding for ASCAP license, $325 BMI license, $320 MPLC license, $555 SESAC license, $980 Provision for increases, $125 52010 MAINTENANCE – OFFICE EQUIPMENT AND FURNITURE – $27,050 Ricoh/Aficio 8320S digital copier system (main City Hall copier system), $5,000 SHARP digital copier system maintenance (City Hall Main Lobby), $7,500 Excess copier charges for all copier systems, $3,500 Neopost IS-460 automatic mail machine with scale, $1,000 Neopost DS-75 folder and inserter, $1,300 Audio/visual equipment maintenance (Citywide), $5,000 Lexmark Copier, $3,000 Unanticipated adjustments, $750 C-37

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Administrative Services Program: 4317 Central Services Object Number 52090 PUBLICATION AND ADVERTISING – $30,500 Specialized printing needs, die cuts, layouts, and design development, $2,500 Civic Publications Community Newsletter, $28,000 52430 ANIMAL CONTROL SERVICES – $285,000
Contract payments to the Inland Valley Humane Society, Inc. for animal control services. 52450 SPECIAL CONTRACT SERVICES – $3,500
Shred Pros Document destruction services (City Hall & Police Department), $2,000 Mijac alarm (Hurst property, Resource Center, and Kids' Station), $1,500 52630 RENT – LAND/BUILDINGS – $12,000
Annual rent payment for United Methodist Church parking lot (calculated @ 12 X $1,000 = $12,000). 52640 RENT – EQUIPMENT – $1,500
Audio/video equipment rental for special events.
52690 SMALL EQUIPMENT – $1,500
Replacement phones, all departments.
52990 MISCELLANEOUS EXPENDITURES – $10,000 ($12,000 approved in City Manager’s Budget) Parking permit decals, $500 U.S. and California State flags, $1,500 Promotional merchandise, $1,000 City Hall household miscellaneous, $7,000 ($9,000 approved in City Manager’s Budget) C-38
Human Services

DEPARTMENT BUDGET SUMMARY
Department
Human Services
Overview
Provide the following services and opportunities for Montclair residents: (1) recreational programs for all ages to meet social, physical, leisure, and educational needs through youth and adult sports leagues; (2) community education and leisure classes; (3) physical education activities and programs; (4) special event programming; (5) after-school program that provides academic assistance, enrichment programs, and physical education activities at 11 Montclair sites; (6) various programs at the City's Youth Center; (7) osteopathic manipulative medicine and case management services; (8) develop, implement, and coordinate educational, social, and recreational programs to meet the diverse and changing needs of the senior citizen population at the City's Senior Center and other community sites; (9) advocate for the needs of seniors and offer well-balanced nutritional meal service five days a week for seniors; (10) promote a health education program to encourage health and wellbeing through the training and sharing of information; (11) and offer Healthy Montclair programs and activities for the community.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 2,733,655 3,609,329 3,457,769
Services and Supplies 951,800 974,140 922,000
Capital Outlay 4,900 143,585 49,150
Total 3,690,355 4,727,054 4,428,919
Personnel Authorized 16.00 (FT) 15.90 (FT) 15.90 (FT)
119.00 (PT) 218.00 (PT) 218.00 (PT)
Department Distribution
Recreation 1,658,391 2,007,506 1,780,935
Clinic 77,274 130,519 126,943
Senior Citizens 198,444 208,844 203,932
Nutritional Meals 206,559 205,683 205,683
Family and Health Education 82,117 91,277 28,201
After-School Program 1,467,570 2,083,225 2,083,225
Total 3,690,355 4,727,054 4,428,919
Source of Funds
General Fund 1,914,317 2,242,477 2,064,927
Community Dev Block Grant Fund 15,000 10,000 10,000
DAAS Grant/Donations 200,542 199,666 199,666
After-School Program Grant Fund 1,349,845 2,094,625 2,094,625 City of Hope 700 1,000 1,000
Kaiser Permanente Foundation 0 3,000 3,000
OMSD Resource Center Grant 28,500 0 0
Senior Support Services Grant 40,000 40,000 40,000
Healthy Comm. Strategic Plan 16,451 15,701 15,701
ASES Supplemental Grant Fund 125,000 0 0
Equipment Replacement Fund 0 120,585 0
Total 3,690,355 4,727,054 4,428,919
D-1
PAGE 1 OF 3
DEPARTMENT: HUMAN SERVICES DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Next Year Full Time:Assistant City Manager/Director of Human Services & Human Resources Marcia Richter D 12.0 16,989 203,868 203,868
Asst. Director of Human Services & Grants Manager
Alyssa Colunga B 01/19/23 6.6 10,288 5.4 10,803 126,237 126,237 Recreation Manager
Fernando Saltos A 07/18/22 0.5 6,356 11.5 6,674 82,327 82,327 Community Services Supervisor
Vacant
A 6.0 4,991 6.0 5,241 63,234 63,234
Montclair After-School Program Supervisor Darrell Hickey B 05/23/23 10.7 5,695 1.3 5,980 70,772 70,772Asst Sr. Learning Coordinator Emmanuel Gutierrez D 05/23/23 10.7 5,118 1.3 5,374 63,601 63,601 Jean-Marcel Sio D 05/23/23 10.7 5,118 1.3 5,374 63,601 63,601Senior Citizens Supervisor Vacant A 6.0 4,356 6.0 4,574 55,187 55,187
Health Education Specialist Vacant (Unfunded)
A 12.0
0 0
0 Administrative Specialist Krystal Rabino B 02/13/23 7.5 4,275 4.5 4,489 53,831 53,831 Recommended by Administration

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Includes % Increase (if any)
D-2
PAGE 2 OF 3
DEPARTMENT: HUMAN SERVICES DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Next Year Recommended by Administration

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Includes % Increase (if any)
Medical Clinic Specialist Vacant
A 6.0 3,746 6.0 3,933 47,456 47,456
Administrative Analyst Adriana Navarrete
B 6.6 5,846 5.4 6,139.00 73,886 73,886
Recreation Coordinator
Angela Franco A 12/05/22 5.2 3,775 6.8 3,963 47,975 47,975 Emily Gomez-Medina B 05/09/23 10.3 3,963 1.7 4,161 49,330 49,330 Deondra Gutierrez A 10/18/22 3.6 3,775 8.4 3,963 48,285 48,285 Ramon Ramirez A 11/21/22 4.7 3,775 7.3 3,963 48,072 48,072Administration to other Departments/Entities Marcia Richter (4315) -20,387 -20,387Part Time:Nutrition Site Manager Vacant (29 hrs week) 15.50 hr. 16.00 hr. 23,751 23,751Kitchen Assistant Patricia Pennington (20 hrs week) 16.28 hr. 16.78 hr. 17,192 17,192Customer Service Rep/Office Specialist Josue Barrios (29 hrs week) 20.01 hr. 31,080 31,080 Abigail Perales (29 hrs week) 20.01 hr. 31,080 31,080 Vacant (29 hrs week) 20.01 hr. 31,080 31,080Junior Intern Vacant (28 hrs week) 15.50 hr. 16.00 hr. 22,932 22,932 Vacant (Unfunded) (15 hrs week) 0.00 hr. 0 0
D-3
PAGE 3 OF 3
DEPARTMENT: HUMAN SERVICES DEPARTMENT SUMMARY
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Next Year Recommended by Administration

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS
Includes % Increase (if any)
Summer/Winter Personnel 250,000 250,000
Sr. Recreation Leader Recreation Leader Park Leader (Splash Pad)Learning Leader/Substitute Learning Leader 969,650 969,650Transportation Coordinator Patricia Serna (17 hrs week) 19.60 hr. 17,326 17,326 Vacant (17 hrs week) 17.78 hr. 15,718 15,718Health Education Intern Vacant (20 hrs week) 16.35 hr. 16.85 hr. 17,264 17,264Senior Learning Leader Julianna Aceituno (29 hrs week) 23.69 hr. 35,725 35,725 Carla Becerra (29 hrs week) 23.69 hr. 35,725 35,725 Taylor Brown (29 hrs week) 23.69 hr. 35,725 35,725 Jennifer Castillo (29 hrs week) 23.69 hr. 35,725 35,725 Isabella De La Rosa (29 hrs week) 23.69 hr. 35,725 35,725 Angela Garcia (29 hrs week) 23.69 hr. 35,725 35,725 James Martin (29 hrs week) 23.69 hr. 35,725 35,725 Andrea Monzon (29 hrs week) 23.69 hr. 35,725 35,725 Destiny Santacruz (29 hrs week) 23.69 hr. 35,725 35,725 Jessie Solis (29 hrs week) 23.69 hr. 35,725 35,725 Rhiannah Villanueva (29 hrs week) 23.69 hr. 35,725 35,725 (FT) 1,077,275 1,077,275
Salary Requirements: (PT) 1,820,048 1,820,048
TOTAL 2,897,323 2,897,323
D-4
Department: Human Services
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Asst CM/Director of Human 1.00 1.00 1.00 203,868 203,868 Services & Human Resources 0.00 -0.10 -0.10 -20,387 -20,387

1.00 0.90 0.90 183,481 183,481
Asst. Director of Human Svcs 1.00 1.00 1.00 126,237 126,237 Recreation Manager 1.00 1.00 1.00 82,327 82,327
Community Services Supervisor 1.00 1.00 1.00 63,234 63,234 MAP Supervisor 1.00 1.00 1.00 70,772 70,772
MAP Coordinator 2.00 2.00 2.00 127,202 127,202
Senior Citizens Coordinator 1.00 1.00 1.00 59,637 55,187 Health Education Specialist 1.00 1.00 1.00 52,048 0
Administrative Analyst 1.00 1.00 1.00 73,886 73,886
Administrative Specialist 1.00 1.00 1.00 53,831 53,831
Medical Clinic Specialist 1.00 1.00 1.00 47,456 47,456
Recreation Coordinator 4.00 4.00 4.00 193,662 193,662
Part-Time
Customer Svc Rep/Office Spec 3.00 3.00 3.00 93,240 93,240 Summer/Winter Personnel 43.00 43.00 43.00 328,956 250,000 Health Education Intern 1.00 1.00 1.00 17,264 17,264
Nutrition Site Manager 1.00 1.00 1.00 23,751 23,751
Kitchen Assistant 1.00 1.00 1.00 17,192 17,192
Senior Learning Leader 11.00 15.00 15.00 392,975 392,975 Learning Leader 55.00 150.00 150.00 969,650 969,650
Junior Intern 2.00 2.00 2.00 22,932 22,932
Transportation Coordinator 2.00 2.00 2.00 33,044 33,044 Full Time 16.00 16.00 16.00 1,154,160 1,097,662
Admin other Departments 0.00 -0.10 -0.10 -20,387 -20,387 Total FT Positions/Salaries 16.00 15.90 15.90 1,133,773 1,077,275 Part Time 119.00 218.00 218.00 1,899,004 1,820,048
Total Salaries & Wages 3,032,777 2,897,323
Benefit Costs 441,053 433,943
PERS Benefit Costs 143,329 134,333
Benefit Costs other Depts -7,830 -7,830
Total Benefit Costs 538,436 538,436
TOTAL 3,609,329 3,457,769

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Program: Department Summary
D-5
PROGRAM BUDGET SUMMARY – 1
Program Number 4381
Department Division Program
Human Services Recreation
Program Description
Provide recreational programs for all ages to meet social, physical, leisure, and educational needs through youth and adult sports leagues, community education and leisure classes, physical education activities and programs, and special event programming.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 1,254,493 1,421,853 1,336,857
Services and Supplies 398,998 442,068 394,928
Capital Outlay 4,900 143,585 49,150
Total 1,658,391 2,007,506 1,780,935
Personnel Authorized 8.25 (FT) 8.35 (FT) 8.35 (FT)

48.00 (PT) 48.00 (PT) 48.00 (PT)
Source of Funds
General Fund 1,621,633 1,874,538 1,768,552
DAAS Grant/Donations 983 983 983
After-School Program Grant Fund 7,275 11,400 11,400
OMSD Resource Center Grant 28,500 0 0
Equipment Replacement Fund 0 120,585 0
Total 1,658,391 2,007,506 1,780,935
D-6
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Asst. CM/Director of Human Serv 1.00 1.00 1.00 203,868 203,868 Admin other Depts 0.00 -0.10 -0.10 -20,387 -20,387

1.00 0.90 0.90 183,481 183,481
Asst. Director of Human Services 1.00 1.00 1.00 126,237 126,237 Recreation Manager 0.55 0.75 0.75 61,745 61,745
Community Services Supervisor 1.00 1.00 1.00 63,234 63,234 Administrative Analyst 0.70 0.70 0.70 51,720 51,720
Administrative Specialist 1.00 1.00 1.00 53,831 53,831
Recreation Coordinator 3.00 3.00 3.00 145,377 145,377
Part-Time
Customer Svc Rep/Office Specia 3.00 3.00 3.00 93,240 93,240 Summer/Winter Personnel 43.00 43.00 43.00 328,956 250,000 Junior Intern 2.00 2.00 2.00 22,932 22,932
Full Time 8.25 8.45 8.45 706,012 706,012
Admin other Departments 0.00 -0.10 -0.10 -20,387 -20,387 Total FT Positions/Salaries 8.25 8.35 8.35 685,625 685,625 Part Time 48.00 48.00 48.00 445,128 366,172
Total Salaries & Wages 1,130,753 1,051,797
Benefit Costs 213,179 207,139
PERS Benefit Costs 85,751 85,751
Benefit Costs other Depts -7,830 -7,830
Total Benefit Costs 291,100 285,060
TOTAL 1,421,853 1,336,857

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Human Services Program: 4381 Recreation
D-7
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Human Services 4381 Recreation
Work Program
Offers community special events, sports leagues, enrichment and leisure classes for youth through senior citizens, and programs focused on physical activity, youth and teens, and summer activities for the community.

Units of Measure
Recreational programs provide activities, programs and services for approximately 300,000 participants annually.

Personnel Services – $1,421,853
Salary requests are for: Assistant City Manager/Director of Human Services & Human Resources (0.90) – $183,481; Assistant Director of Human Services & Grants Manager (1.00) – $126,237; Recreation Manager (1.00) – $61,745; Community Services Supervisor (1.00) – $63,234; Administrative Analyst (1.00) – $51,720; Administrative Specialist (1.00) – $53,831; Recreation Coordinator (3.00) – $145,377; Customer Service Rep/Office Specialist (3.00/part-time) – $93,240; Summer/Winter Personnel (43.00/part-time) – $328,956; Junior Intern (2.00/part-time) – $22,932. Cost allocations are as follows: full-time salaries – $685,625; part-time salaries – $445,128; benefit costs – $291,100.

Services and Supplies – $442,068
Funding requested is for: program supplies – $85,500; maintenance – other equipment – $4,600; publication and advertising – $32,500; community benefits – $45,000; dues and memberships – $3,080; travel and meetings – $17,390; mileage/auto allowance – $8,400; Community Activities Commission – $33,750; performing art services – $12,000; special contract services – $115,040; vocational training – $7,983; cellular phone expense – $1,125; reimbursed program costs – $61,700; CAC stipends – $3,500; miscellaneous expenditures – $10,500.

Capital Outlay – $143,585
Funding requested is for: office furniture – $10,000; three 2023 Ford Explorers – $120,585; performance stage – $13,000.

D-8
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:20AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4381 Recreation
E10 Personnel Services
279,489 286,145 641,622.00 0.00 41010-400-00000Regular Earnings 0.00 685,625.00 685,625.00 0.00 0.00 31 0 0.00 0.00 41010-400-16001Regular Wages - SRTS 0.00 0.00 0.00 0.00 0.00 138,479 120,540 348,794.00 0.00 42020-400-00000Part Time Wages 0.00 445,128.00 366,172.00 0.00 0.00 0 1,002 0.00 0.00 43010-400-00000Overtime 0.00 0.00 0.00 0.00 0.00 0 73 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 3,672 4,529 6,725.00 0.00 44190-400-00000Sick Leave Redemption 0.00 8,211.00 8,211.00 0.00 0.00 0 0 129,540.00 0.00 45220-400-00000Benefit Plan 0.00 138,660.00 138,660.00 0.00 0.00 6,473 7,419 13,668.00 0.00 45240-400-00000Deferred Compensation 0.00 14,814.00 14,814.00 0.00 0.00 37,729 37,014 74,739.00 0.00 45250-400-00000P.E.R.S. 0.00 81,429.00 81,429.00 0.00 0.00 3,487 1,165 2,584.00 0.00 45270-400-00000LTD Insurance 0.00 2,864.00 2,864.00 0.00 0.00 1,297 1,694 3,400.00 0.00 45290-400-00000Life Insurance 0.00 3,786.00 3,786.00 0.00 0.00 3,843 3,440 11,796.00 0.00 45330-400-00000Medicare 0.00 13,738.00 12,593.00 0.00 0.00 7,041 6,930 21,625.00 0.00 45340-400-00000Social Security 0.00 27,598.00 22,703.00 0.00 0.00 481,541 469,951 1,254,493 0 Personnel Services Totals: 0.00 1,421,853 1,336,857 0 0 E20 Services & Supplies
10,924 44,041 70,000.00 0.00 51130-400-00000Program Supplies 0.00 85,500.00 85,500.00 0.00 0.00 0 915 1,400.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 4,600.00 3,000.00 0.00 0.00 5,506 9,296 22,000.00 0.00 52090-400-00000Publication & Advertising 0.00 32,500.00 22,000.00 0.00 0.00 20,000 25,000 45,000.00 0.00 52110-400-00000Community Benefits 0.00 45,000.00 45,000.00 0.00 0.00 2,230 1,955 2,500.00 0.00 52120-400-00000Dues & Memberships 0.00 3,080.00 3,080.00 0.00 0.00 0 0 6,000.00 0.00 52130-400-00000Travel & Meetings 0.00 13,790.00 13,790.00 0.00 0.00 7,881 7,881 7,800.00 0.00 52140-400-00000Mileage/Auto Allowance 0.00 8,400.00 8,400.00 0.00 0.00 5,118 14,449 15,750.00 0.00 52170-400-00000Community Activities Commision 0.00 33,750.00 21,250.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 1
D-9
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
775 9,500 10,000.00 0.00 52310-400-00000Performing Art Services 0.00 12,000.00 12,000.00 0.00 0.00 30,359 75,287 103,478.00 0.00 52450-400-00000Special Contract Services 0.00 115,040.00 100,000.00 0.00 0.00 0 0 910.00 0.00 52540-400-00000Vocational Training 0.00 1,700.00 1,700.00 0.00 0.00 0 71 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 369 366 775.00 0.00 52850-400-00000Cellular Phone Expense 0.00 1,125.00 1,125.00 0.00 0.00 2,880 0 59,125.00 0.00 52870-400-00000Program Costs - Reimbursement 0.00 59,200.00 59,200.00 0.00 0.00 2,950 2,800 3,500.00 0.00 52920-400-00000Stipends - CAC 0.00 3,500.00 3,500.00 0.00 0.00 952 567 7,700.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 10,500.00 3,000.00 0.00 0.00 89,945 192,129 355,938 0 Services & Supplies Totals: 0.00 429,685 382,545 0 0 E30 Capital Outlay
0 0 0.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 10,000.00 5,000.00 0.00 0.00 0 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 31,150.00 0.00 0.00 0 0 16,002.00 0.00 62050-400-00000Other Equipment 0.00 13,000.00 13,000.00 0.00 0.00 0 0 16,002 0 Capital Outlay Totals: 0.00 23,000 49,150 0 0 571,486 662,080 1,626,433 0 EXPENDITURES TOTALS: 0.00 1,874,538 1,768,552 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
571,486 662,080 1,626,433 0 DEPT EXPENSES 0.00 1,874,538 1,768,552 0 0 (571,486) (662,080) (1,626,433) 0 Recreation Totals: 0.00 (1,874,538) (1,768,552) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
571,486 662,080 1,626,433 0 FUND EXPENSES 0.00 1,874,538 1,768,552 0 0 (571,486) (662,080) (1,626,433) 0 General Fund Totals: 0.00 (1,874,538) (1,768,552) 0 0 1138 Senior Nutrition Fund
4381 Recreation
E20 Services & Supplies
274 589 983.00 0.00 52540-400-00000Staff Training 0.00 983.00 983.00 0.00 0.00 274 589 983 0 Services & Supplies Totals: 0.00 983 983 0 0 GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 2
D-10
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
274 589 983 0 EXPENDITURES TOTALS: 0.00 983 983 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
274 589 983 0 DEPT EXPENSES 0.00 983 983 0 0
(274) (589) (983) 0 Recreation Totals: 0.00 (983) (983) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
274 589 983 0 FUND EXPENSES 0.00 983 983 0 0
(274) (589) (983) 0 Senior Nutrition Fund Totals: 0.00 (983) (983) 0 0 1160 After-School Program Grant
4381 Recreation
E20 Services & Supplies
0 0 1,500.00 0.00 52130-400-00000Travel & Meetings 0.00 3,600.00 3,600.00 0.00 0.00 0 0 3,275.00 0.00 52540-400-00000Staff Training 0.00 5,300.00 5,300.00 0.00 0.00 0 0 2,500.00 0.00 52870-400-00000Program Costs - Reimbursement 0.00 2,500.00 2,500.00 0.00 0.00 0 0 7,275 0 Services & Supplies Totals: 0.00 11,400 11,400 0 0 0 0 7,275 0 EXPENDITURES TOTALS: 0.00 11,400 11,400 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 7,275 0 DEPT EXPENSES 0.00 11,400 11,400 0 0
0 0 (7,275) 0 Recreation Totals: 0.00 (11,400) (11,400) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 7,275 0 FUND EXPENSES 0.00 11,400 11,400 0 0
0 0 (7,275) 0 After-School Program Grant Totals: 0.00 (11,400) (11,400) 0 0 1167 Resource Center Grant - OMSD
GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 3
D-11
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
4381 Recreation
E20 Services & Supplies
22,479 26,739 28,500.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 0.00 0.00 0.00 0.00 22,479 26,739 28,500 0 Services & Supplies Totals: 0.00 0 0 0 0 22,479 26,739 28,500 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
22,479 26,739 28,500 0 DEPT EXPENSES 0.00 0 0 0 0
(22,479) (26,739) (28,500) 0 Recreation Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
22,479 26,739 28,500 0 FUND EXPENSES 0.00 0 0 0 0
(22,479) (26,739) (28,500) 0 Resource Center Grant - OMSD Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4381 Recreation
E30 Capital Outlay
0 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 120,585.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 120,585 0 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 120,585 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 120,585 0 0 0
0 0 0 0 Recreation Totals: 0.00 (120,585) 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 120,585 0 0 0
GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 4
D-12
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 Equipment Replacement Fund Totals: 0.00 (120,585) 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
594,238 689,408 1,663,191 0 REPORT EXPENSES 0.00 2,007,506 1,780,935 0 0 (594,238) (689,408) (1,663,191) 0 REPORT TOTALS: 0.00 (2,007,506) (1,780,935) 0 0 GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 5
D-13

WORKSHEET - JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Human Services Program: 4381 Recreation Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Marcia Richter, CPRS Annual Conference Sacramento, CA Spring 2024 $13,790 Assistant City Manager/Director of HS Alyssa Colunga, Assistant Director of HS & Grant Manager Fernando Saltos, Recreation Manager Angela Franco, Recreation Coordinator Emily Gomez-Medina, Recreation Coordinator Deondra Gutierrez, Recreation Coordinator Ramon Ramirez, Recreation Coordinator (General Fund sub-total: $13,790)
52130 Darrell Hickey, California Expanded Learning Fresno, CA Spring 2024 $3,600 Montclair ASP Supervisor Symposium Emmanuel Gutierrez, Asst. Sr. Learning Coordinator Jean-Marcel Sio, Asst. Sr. Learning Coordinator (After-School Program Grant sub-total: $3,600)
Total: $17,390
D-14

WORKSHEET - JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Human Services Program: 4381 Recreation Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Training Allowance Reason for Expenditure will be Held of Event Expense 52540 28 Human Services Part-Time Staff CPR and First Aid Training Montclair, CA 2023-2024 $1,700 (General Fund sub-total: $1,700)
52540 Patricia Pennington, Food Managers Certification Montclair, CA Fall 2023 $169 Kitchen Assistant
52540 Senior Recreation Leader Food Handlers Certification Montclair, CA Fall 2023 $22 52540 36 Nutrition Volunteers Food Handlers Certification Montclair, CA Spring 2024 $792 (DAAS Grant sub-total: $983)
52540 70 Part-Time MAP Staff CPR and First Aid Training Montclair, CA 2023-2024 $4,550 52540 Darrell Hickey Inland Empire Expanded Learning TBA Spring 2024 $750 Montclair ASP Supervisor
Emmanuel Gutierrez
Asst. Sr. Learning Coordinator
Jean-Marcel Sio
Asst. Sr. Learning Coordinator
12 Part-time Map Staff
(After-School Program Grant sub-total: $5,300)
Total: $7,983
D-15

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4381 Recreation Object Number 51130 PROGRAM SUPPLIES – $85,500 Special event supplies, $20,000 Dashing through Montclair, $1,200 Part-time staff shirts, sweaters/jackets, $5,800 Full-time staff shirts, sweaters/jackets, $2,400 Teen and youth programs, $10,500 Country Fair Jamboree, $45,000 Summer kick-off, $600 52050 MAINTENANCE – OTHER EQUIPMENT – $4,600 (Only $3,000 approved in City Manager’s Budget) Tune and repair two pianos, $600 Weight room equipment maintenance, $4,000 52090 PUBLICATION AND ADVERTISING – $32,500 (Only $22,000 approved in City Manager’s Budget) Costs for production of the Human Services Department brochures (3) (Printing, design, and layout), $29,000 Special event post-cards, $3,000 Printing costs for youth programs, $500 52110 COMMUNITY BENEFITS – $45,000
Contributions to local service agencies.
52120 DUES AND MEMBERSHIPS – $3,080
California Parks and Recreation Society, SCMAF, ASA/National Council on Aging, Community Health Association of Inland Southern Region.

D-16

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4381 Recreation Object Number 52130 TRAVEL AND MEETINGS – $17,390 Attendance at conferences and meetings – for detail see "Worksheet – Justification of Conference and In-Service Training Request Schedule A – Travel & Meetings. (General Fund – $13,790, After-School Program Grant – $3,600) 52170 COMMUNITY ACTIVITIES COMMISSION – $33,750 (Only $21,250 approved in City Manager’s Budget) Holiday events, $20,000 Expenditures for projects sponsored by the Committee, $6,500 Veterans Day banners, $7,000 Shirts, $250
52310 PERFORMING ART SERVICES – $12,000
Performing artists' fees for summer "Concert Series" events, and children’s activities. 52450 SPECIAL CONTRACT SERVICES – $115,040 (Only $100,000 approved in City Manager’s Budget) Cost of grant writing services, $100,000 Cost of services to be provided by outside contractors for recreation services, including referees for Youth Basketball League and Youth Volleyball League, $13,000 Weight room cable television service, $1,200 Internet hot spot service, $840 52540 VOCATIONAL TRAINING – $7,983
Attendance at vocational training classes – for details see “Worksheet – Justification of Conference and In-Service Training Request Schedule B” – Vocational Training. (General Fund – $1,700; DAAS Grant – $983; After-School Program Grant – $5,300) D-17

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4381 Recreation Object Number 52850 CELLULAR PHONE EXPENSE – $1,125 Cost for the purchase of a new cell phone for the Transportation Coordinator and the monthly fee. 52870 REIMBURSED PROGRAM COSTS – $61,700
Program costs that will be reimbursed through fees: Racquetball Court/Weight room sanitization, $10,000 Vermont Systems maintenance fee, $5,000 Summer day camp (shirts, trips, snacks, supplies, awards), $12,000 Summer and Winter Youth Basketball (awards, pictures, uniforms, coaching shirts, sport balls, and tournaments), $16,000 Spring and Fall Youth Volleyball (shirts, awards, uniforms, pictures, awards, program materials), $12,000 Adult basketball (shirts, awards), $2,100 Adult volleyball (shirts, awards), $2,100 Youth performances, $2,500 (After-School Program Grant) 52871 REIMBURSED PROGRAM COSTS – <$61,700>
Reimbursement to the City from applicants for the costs related to Recreation programs. 52920 CAC STIPENDS – $3,500 52990 MISCELLANEOUS EXPENDITURES – $10,500 (Only $3,000 approved in City Manager’s Budget) Volunteer expenses, $1,000 Miscellaneous program expenses, $2,000 Family Resource Center miscellaneous expenses, $7,500 – (Not approved in City Manager’s Budget) D-18

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Human Services Program: 4381 Recreation
Object Code Item Justification Cost 62010 Office Furniture The current desk for the Assistant City Manager/Director of Human Services is over forty years old and does not have the functionality of a modern desk. In addition, the office was expanded and requires the purchase of new furniture such as chairs, cabinets and shelving. The Recreation Coordinator-Sports, currently does not have any office furniture, temporary tables were placed in his office. The office requires a desk, cabinets and shelving.
(Only $5,000 approved in City Manager’s Budget)
$10,000
62020 Three 2023 Ford
Explorers
The Human Services Department has three vehicles that are in need of replacement. 1) 1999 Chevrolet Blazer Unit 112 has numerous engine and transmission oil leaks that would require costly removal and repair. The interior is deteriorated, dash is cracked, rear compartment is missing panels that are no longer available for purchase and the exterior paint has sun damage. 2) 1999 Chevrolet S-10 Truck Unit 108 has interior damage due to the sun, the dashboard is severely cracked, exterior paint is very faded and there are oil leaks on the engine that would require removal. Certain parts for this vehicle are difficult to find due to its age, even through aftermarket vendors and manufacturers. 3) 2006 Ford Escape Hybrid Unit 200 has a hybrid battery that only lasts 6-10 years, which will not be much longer. The battery costs $3,000. The interior head liner is falling down and in need of repair. The Human Services Department is requesting to purchase three new Ford Explorer vehicles at $40,195 each. (Equipment Replacement Fund) (Moved to General Fund)
(Only $31,150 approved in City Manager’s Budget)
$120,585
62050 Performance Stage The performance stage currently in use has ongoing maintenance issues and requires new parts annually. The time required to set-up the stage is hindering logistics of the Human Services programming and the set-up is so complex it requires the Recreations Manager’s close supervision. A new performance stage is requested that will be more portable and user friendly. $13,000
Total: $143,585
(Only $49,150 approved in City Manager’s Budget)
D-19
PROGRAM BUDGET SUMMARY – 1
Program Number 4382
Department Division Program
Human Services Clinic
Program Description
Provides general medical and case management services to community residents, particularly those with limited access to medical services elsewhere with emphasis on treatment of basic medical needs, health and exercise programs, and prevention and education of critical health issues.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 18,488 71,733 68,157
Services and Supplies 58,786 58,786 58,786
Capital Outlay 0 0 0
Total 77,274 130,519 126,943
Personnel Authorized 1.25 (FT) 1.25 (FT) 1.25 (FT)
Source of Funds
General Fund 77,274 130,519 126,943
Total 77,274 130,519 126,943
D-20
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Health Education Specialist 0.25 0.25 0.25 13,012 0
Medical Clinic Specialist 1.00 1.00 1.00 47,456 47,456

Full Time 1.25 1.25 1.25 60,468 47,456
Total Salaries & Wages 60,468 47,456
Benefit Costs 5,090 16,681
PERS Benefit Costs 6,175 4,020
Total Benefit Costs 11,265 20,701
TOTAL 71,733 68,157

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Human Services Program: 4382 Clinic
D-21
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Human Services 4382 Clinic
Work Program
Offer health services through an osteopathic manipulative medicine clinic with Doctor of Osteopathic Medicine Students from Western University of Health sciences while continuing to offer health and physical education programs, case management services, along with assistance and referrals to community agencies and services.

In addition, continue partnerships and relationships with community social services agencies, mental health clinics and public safety groups and serving as a training center for medical students and mental health clinicians.

Units of Measure

1. The medical clinic sees over 100 patients annually and serves as a training center for medical students.

2. A yearly health fair, which averages over 200 attendees, offers flu shots and hearing, structural, and blood pressure tests, as well as information on medical and social programs.

Personnel Services – $71,733
Salary requests are for: Health Education Specialist (0.25) – $13,012, Medical Clinic Specialist (1.00) – $47,456.

Cost allocations are as follows: full-time salaries – $60,468; benefit costs – $11,265.

Services and Supplies – $58,786
Funding requested is for: program supplies – $1,750; materials–recycle/clean–up – $3,500; special contract services – $50,136; stipends – $2,800; miscellaneous expenditures – $600.

Capital Outlay
No funding requested.

D-22
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4382 Clinic Object Number 51130 PROGRAM SUPPLIES – $1,750 Medical clinic supplies, $1,000 Health Fair, $750 (General Fund – $250; Donation – Montclair Hospital Medical Center – $500) 51430 MATERIALS – RECYCLE/CLEAN–UP – $3,500
Community Sharps Disposal Program supplies and hazardous waste services. 52450 SPECIAL CONTRACT SERVICES – $50,136
Contract services in partnership with the Ontario–Montclair School District to fund a case manager. 52920 STIPENDS – $2,800
Medical Clinic Consejera, $2,500 Volunteer Student Coordinator, $300 52990 MISCELLANEOUS EXPENDITURES – $600
Volunteer expenses, $500 Certificates/awards, $100
D-26
PROGRAM BUDGET SUMMARY – 1
Program Number 4383
Department Division Program
Human Services Senior Citizens
Program Description
Develop, implement, and coordinate educational, social, and recreational programs to meet the diverse and changing needs of the senior population in the community at the Senior Center and other community sites, along with serving as an advocate for the needs of seniors.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 187,444 186,244 181,332
Services and Supplies 11,000 22,600 22,600
Capital Outlay 0 0 0
Total 198,444 208,844 203,932
Personnel Authorized 2.00 (FT) 2.00 (FT) 2.00 (FT)

2.00 (PT) 2.00 (PT) 2.00 (PT)
Source of Funds
General Fund 143,444 158,844 153,932
Community Dev Block Grant Fund 15,000 10,000 10,000
Senior Support Services Grant 40,000 40,000 40,000
Total 198,444 208,844 203,932
D-27
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Senior Citizens Supervisor 1.00 1.00 1.00 59,637 55,187 Recreation Coordinator 1.00 1.00 1.00 48,285 48,285
Part-Time
Transportation Coordinator 2.00 2.00 2.00 33,044 33,044 Full Time 2.00 2.00 2.00 107,922 103,472
Part Time 2.00 2.00 2.00 33,044 33,044
Total Salaries & Wages 140,966 136,516
Benefit Costs 36,137 36,052
PERS Benefit Costs 9,141 8,764
Total Benefit Costs 45,278 44,816
TOTAL 186,244 181,332

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Human Services Program: 4383 Senior Citizens D-28
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Human Services 4383 Senior Citizens
Work Program
Serves as a comprehensive center for senior services, including legal, financial, case management, physical, social, and transportation services to promote successful aging.

Units of Measure
The Senior Citizens Program provides activities, education, and services out of the Senior Center to approximately 28,800 participants annually.

Personnel Services – $186,244
Salary requests are for: – Senior Citizens Supervisor (1.00) – $59,637; Recreation Coordinator (1.00) – $48,285; Transportation Coordinators (2.00/part-time) – $33,044. Cost allocations are as follows: full-time salaries – $107,922; part-time salaries – $33,044; benefit costs – $45,278.

Services and Supplies – $22,600
Funding requested is for: program supplies – $6,000; special contract services – $10,000; miscellaneous expenditures – $6,600.

Capital Outlay
No funding requested.

D-29
General Ledger
User: jkulbeck
Fiscal Year:

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4383 Senior Citizens Object Number 51130 PROGRAM SUPPLIES – $6,000 Food distribution supplies, $3,000 Helium tank refills, $900 (DAAS IIIB Senior Supportive Services) Senior special event and activity supplies, $2,100 (DAAS IIIB Senior Supportive Services) 52450 SPECIAL CONTRACT SERVICES – $10,000
Program speakers, entertainment, $7,000 (DAAS IIIB Senior Supportive Services) Case Manager, $3,000 52990 MISCELLANEOUS EXPENDITURES – $6,600 Annual Volunteer Recognition Dinner, $3,300 Volunteer expenses, $700 Montclair Walkers program expenses, $700 Community Health fair, $700 Intergenerational program, $500 Miscellaneous program expenses, $700 D-33
PROGRAM BUDGET SUMMARY – 1
Program Number 4384
Department Division Program
Human Services Nutritional Meals
Program Description
Provide a well-balanced nutritional meal service to senior citizens in the community.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 64,909 64,033 64,033
Services and Supplies 141,650 141,650 141,650
Capital Outlay 0 0 0
Total 206,559 205,683 205,683
Personnel Authorized 3.00 (PT) 3.00 (PT) 3.00 (PT)
Source of Funds
General Fund 7,000 7,000 7,000
DAAS Grant/Donations 199,559 198,683 198,683
Total 206,559 205,683 205,683
D-34
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Part-Time
Nutrition Site Manager 1.00 1.00 1.00 23,751 23,751
Kitchen Assistant 1.00 1.00 1.00 17,192 17,192
Health Education Intern 1.00 1.00 1.00 17,264 17,264
Part Time 3.00 3.00 3.00 58,207 58,207
Total Salaries & Wages 58,207 58,207
Benefit Costs 2,979 2,979
PERS Benefit Costs 2,847 2,847
Total Benefit Costs 5,826 5,826
TOTAL 64,033 64,033

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Human Services Program: 4384 Nutritional Meals D-35
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Human Services 4384 Nutritional Meals
Work Program
Provide the administration and delivery of a well-balanced nutritional meal service to the senior citizens of the community. Coordinate an outreach service to senior citizens to better assist them in maintaining their independence.

Units of Measure
The Senior Citizens Lunch Program offers a nutritious lunch each weekday to seniors ages 60 and older. The County of San Bernardino Department of Aging and Adult Services (DAAS) provides additional funding that allows the program to serve up to 23,200 meals annually.

Personnel Services – $64,033
Salary requests are for: Nutrition Site Manager (1.00/part-time) – $23,751; Kitchen Assistant (1.00/part-time) – $17,192; Health Education Intern (0.50/part-time) – $17,264. Cost allocations are as follows: part-time salaries – $58,207; benefit costs – $5,826.

Services and Supplies – $141,650
Funding requested is for: program supplies – $7,500; special consulting services – $3,100; special contracting services – $115,350; raw food – $6,500; reimbursed program costs – $7,000; miscellaneous expenditures – $2,200.

Capital Outlay
No funding requested.

D-36
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:20AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4384 Nutrional Meals
E10 Personnel Services
68,111 60,470 0.00 0.00 41010-400-16005Regular Earnings 0.00 0.00 0.00 0.00 0.00 6,217 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 4,834 (878) 0.00 0.00 42025-400-00000PT Wage Reimb - CDBG-CV 0.00 0.00 0.00 0.00 0.00 1,426 1,338 0.00 0.00 45240-400-00000Deferred Compensation 0.00 0.00 0.00 0.00 0.00 617 441 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 385 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 81,589 61,371 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
0 0 7,000.00 0.00 52870-400-00000Program Costs - Reimbursement 0.00 7,000.00 7,000.00 0.00 0.00 0 0 7,000 0 Services & Supplies Totals: 0.00 7,000 7,000 0 0 81,589 61,371 7,000 0 EXPENDITURES TOTALS: 0.00 7,000 7,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
81,589 61,371 7,000 0 DEPT EXPENSES 0.00 7,000 7,000 0 0 (81,589) (61,371) (7,000) 0 Nutrional Meals Totals: 0.00 (7,000) (7,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
81,589 61,371 7,000 0 FUND EXPENSES 0.00 7,000 7,000 0 0 GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 1
D-37
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(81,589) (61,371) (7,000) 0 General Fund Totals: 0.00 (7,000) (7,000) 0 0 1132 Community Development Block Gr
4384 Nutrional Meals
E10 Personnel Services
3,324 20,407 0.00 0.00 42025-400-00000PT Wage Reimb - CDBG-CV 0.00 0.00 0.00 0.00 0.00 48 283 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 206 1,082 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 3,578 21,772 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
1,668 3,955 0.00 0.00 51130-400-00000Program Supplies - CDBG-CV 0.00 0.00 0.00 0.00 0.00 32,983 37,290 0.00 0.00 52450-400-00000Special Contract Svcs-CDBG-CV 0.00 0.00 0.00 0.00 0.00 34,652 41,245 0 0 Services & Supplies Totals: 0.00 0 0 0 0 38,230 63,017 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
38,230 63,017 0 0 DEPT EXPENSES 0.00 0 0 0 0
(38,230) (63,017) 0 0 Nutrional Meals Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
38,230 63,017 0 0 FUND EXPENSES 0.00 0 0 0 0
(38,230) (63,017) 0 0 Community Development Block Gr Totals: 0.00 0 0 0 0 1138 Senior Nutrition Fund
4384 Nutrional Meals
E10 Personnel Services
258 2,933 0.00 0.00 41010-400-16003Regular Earnings COVID-19 0.00 0.00 0.00 0.00 0.00 29,227 15,740 51,800.00 0.00 42020-400-00000Part Time Wages 0.00 58,207.00 58,207.00 0.00 0.00 83,146 81,239 0.00 0.00 42020-400-16003PT Wages COVID-19 0.00 0.00 0.00 0.00 0.00 1,297 2,488 2,342.00 0.00 45250-400-00000P.E.R.S. 0.00 2,847.00 2,847.00 0.00 0.00 24 77 0.00 0.00 45270-400-00000LTD Insurance 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 2
D-38
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
23 68 0.00 0.00 45290-400-00000Life Insurance 0.00 0.00 0.00 0.00 0.00 1,633 1,608 865.00 0.00 45330-400-00000Medicare 0.00 843.00 843.00 0.00 0.00 6,347 5,492 2,102.00 0.00 45340-400-00000Social Security 0.00 2,136.00 2,136.00 0.00 0.00 121,955 109,644 57,109 0 Personnel Services Totals: 0.00 64,033 64,033 0 0 E20 Services & Supplies
15,806 9,456 7,500.00 0.00 51130-400-00000Consumable Supplies 0.00 7,500.00 7,500.00 0.00 0.00 1,890 2,080 3,100.00 0.00 52190-400-00000Consultants 0.00 3,100.00 3,100.00 0.00 0.00 129,746 103,281 115,350.00 0.00 52450-400-00000Catered Food 0.00 115,350.00 115,350.00 0.00 0.00 1,319 1,044 6,500.00 0.00 52451-400-00000Raw Food 0.00 6,500.00 6,500.00 0.00 0.00 (1,693) 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 1,871 1,938 2,200.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 2,200.00 2,200.00 0.00 0.00 148,939 117,798 134,650 0 Services & Supplies Totals: 0.00 134,650 134,650 0 0 E30 Capital Outlay
0 0 7,800.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 7,800 0 Capital Outlay Totals: 0.00 0 0 0 0
270,894 227,443 199,559 0 EXPENDITURES TOTALS: 0.00 198,683 198,683 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
270,894 227,443 199,559 0 DEPT EXPENSES 0.00 198,683 198,683 0 0 (270,894) (227,443) (199,559) 0 Nutrional Meals Totals: 0.00 (198,683) (198,683) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
270,894 227,443 199,559 0 FUND EXPENSES 0.00 198,683 198,683 0 0 (270,894) (227,443) (199,559) 0 Senior Nutrition Fund Totals: 0.00 (198,683) (198,683) 0 0 GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 3
D-39
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
390,714 351,830 206,559 0 REPORT EXPENSES 0.00 205,683 205,683 0 0 (390,714) (351,830) (206,559) 0 REPORT TOTALS: 0.00 (205,683) (205,683) 0 0 GL-Budget Analysis (6/1/2023 - 8:20 AM) Page 4
D-40

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4384 Nutritional Meals Object Number 51130 PROGRAM SUPPLIES – $7,500 Non–food consumable supplies. (DAAS Grant)
52190 SPECIAL CONSULTING SERVICES – $3,100
Consultant fees for Dietitian. (DAAS Grant)
52450 SPECIAL CONTRACTING SERVICES – $115,350
Catered food costs. (DAAS Grant)
52451 RAW FOOD – $6,500
All other food item costs (i.e. not catered food) to support the Senior Nutrition program. (DAAS Grant) 52870 REIMBURSED PROGRAM COSTS – $7,000
Senior birthday party expenses.
52871 REIMBURSED PROGRAM COSTS – <$7,000>
Reimbursement to the City from residents for the costs related to senior programs. 52990 MISCELLANEOUS EXPENDITURES – $2,200
San Bernardino County Health Permit, $580 (DAAS Grant) SAMS/WellSky License, $1,020 (DAAS Grant) Nutrition Education, $200 (DAAS Grant) Miscellaneous program expenses, $400 (DAAS Grant) (Subject to the receipt of DAAS grant funding)
D-41
PROGRAM BUDGET SUMMARY – 1
Program Number 4385
Department Division Program
Human Services Family and Health Education
Program Description
The family and health education program is comprised of the Healthy Montclair Initiative including Por La Vida activities and promotes health and well-being through training, community outreach and engagement.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 55,466 58,076 0
Services and Supplies 26,651 33,201 28,201
Capital Outlay 0 0 0
Total 82,117 91,277 28,201
Personnel Authorized 0.75 (FT) 0.75 (FT) 0.75 (FT)
Source of Funds
General Fund 64,966 71,576 8,500
City of Hope 700 1,000 1,000
Kaiser Permanente Foundation 0 3,000 3,000
Healthy Comm. Strategic Plan 16,451 15,701 15,701
Total 82,117 91,277 28,201
D-42
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Health Education Specialist 0.75 0.75 0.75 39,036 0
Full Time 0.75 0.75 0.75 39,036 0
Benefit Costs 12,576 0
PERS Benefit Costs 6,464 0
Total Benefit Costs 19,040 0

TOTAL 58,076 0

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Human Services Program: 4385 Family and Health Education D-43
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Human Services 4385 Family and Health Education
Work Program
Family and Health Education is comprised of the Healthy Montclair Initiative which strives to improve the health of all who live, work and play in Montclair. The Healthy Montclair initiative addresses the social determinants of health, including education, healthcare, food, neighborhood/community environment, poverty and safety, through community outreach and engagement. A key program of the initiative is Montclair Por La Vida. Por La Vida trains and educates community members to become consejeras or community health workers. These consejeras are trained to become leaders in the community promoting health leading many of our community programs.

Units of Measure

1. An increased knowledge of healthy lifestyle choices by Montclair Por La Vida consejeras, community health workers, and participants.

2. Improve access to health–related resources for primary care, healthy food, physical activities and community resources.

3. Promote health through community engagement, outreach, and educational activities.

Personnel Services – $58,076
Salary requests are for: Health Education Specialist (0.75) – $39,036. Cost allocations are as follows: full-time salaries – $39,036; benefit costs – $19,040.

Services and Supplies – $33,201
Funding requested is for: program supplies – $25,701; publication and advertising – $500; stipend/classroom assistance – $6,000; miscellaneous expenditures – $1,000.

Capital Outlay
No funding requested.

D-44
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:21AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4385 Family and Health Education
E10 Personnel Services
25,337 16,390 37,896.00 0.00 41010-400-00000Regular Earnings 0.00 39,036.00 0.00 0.00 0.00 1,128 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 202 0 0.00 0.00 44190-400-00000Sick Leave Redemption 0.00 0.00 0.00 0.00 0.00 0 0 11,475.00 0.00 45220-400-00000Benefit Plan 0.00 11,700.00 0.00 0.00 0.00 3,212 2,343 5,252.00 0.00 45250-400-00000P.E.R.S. 0.00 6,464.00 0.00 0.00 0.00 115 1,541 160.00 0.00 45270-400-00000LTD Insurance 0.00 172.00 0.00 0.00 0.00 104 108 133.00 0.00 45290-400-00000Life Insurance 0.00 138.00 0.00 0.00 0.00 387 258 550.00 0.00 45330-400-00000Medicare 0.00 566.00 0.00 0.00 0.00 70 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 30,554 20,640 55,466 0 Personnel Services Totals: 0.00 58,076 0 0 0 E20 Services & Supplies
3,031 1,897 7,000.00 0.00 51130-400-00000Program Supplies 0.00 12,000.00 7,000.00 0.00 0.00 0 0 500.00 0.00 52090-400-00000Publication & Advertising 0.00 500.00 500.00 0.00 0.00 678 9 0.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 1,000.00 1,000.00 0.00 0.00 3,709 1,906 7,500 0 Services & Supplies Totals: 0.00 13,500 8,500 0 0 34,263 22,545 62,966 0 EXPENDITURES TOTALS: 0.00 71,576 8,500 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 1
D-45
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
34,263 22,545 62,966 0 DEPT EXPENSES 0.00 71,576 8,500 0 0 (34,263) (22,545) (62,966) 0 Family and Health Education Totals: 0.00 (71,576) (8,500) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
34,263 22,545 62,966 0 FUND EXPENSES 0.00 71,576 8,500 0 0 (34,263) (22,545) (62,966) 0 General Fund Totals: 0.00 (71,576) (8,500) 0 0 1161 OTS Grant
4385 Family and Health Education
E10 Personnel Services
48 0 0.00 0.00 42020-400-00000Part Time Wages 0.00 0.00 0.00 0.00 0.00 1 0 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 3 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 52 0 0 0 Personnel Services Totals: 0.00 0 0 0 0
E20 Services & Supplies
172 0 0.00 0.00 51060-400-00000Office Supplies 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 1,327 0 0.00 0.00 52090-400-00000Publication & Advertising 0.00 0.00 0.00 0.00 0.00 5,850 0 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 7,349 0 0 0 Services & Supplies Totals: 0.00 0 0 0 0
7,401 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
7,401 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(7,401) 0 0 0 Family and Health Education Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 2
D-46
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
7,401 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(7,401) 0 0 0 OTS Grant Totals: 0.00 0 0 0 0
1162 City of Hope
4385 Family and Health Education
E20 Services & Supplies
299 0 0.00 0.00 51130-400-00000Program Supplies 0.00 1,000.00 1,000.00 0.00 0.00 0 0 700.00 0.00 52921-400-00000Stipends-Classroom Assistance 0.00 0.00 0.00 0.00 0.00 299 0 700 0 Services & Supplies Totals: 0.00 1,000 1,000 0 0 299 0 700 0 EXPENDITURES TOTALS: 0.00 1,000 1,000 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
299 0 700 0 DEPT EXPENSES 0.00 1,000 1,000 0 0
(299) 0 (700) 0 Family and Health Education Totals: 0.00 (1,000) (1,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
299 0 700 0 FUND EXPENSES 0.00 1,000 1,000 0 0
(299) 0 (700) 0 City of Hope Totals: 0.00 (1,000) (1,000) 0 0 1166 Kaiser Permanente Grant
4385 Family and Health Education
E20 Services & Supplies
0 33 0.00 0.00 51130-400-00000Program Supplies 0.00 3,000.00 3,000.00 0.00 0.00 901 765 0.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 0.00 0.00 0.00 0.00 901 798 0 0 Services & Supplies Totals: 0.00 3,000 3,000 0 0 901 798 0 0 EXPENDITURES TOTALS: 0.00 3,000 3,000 0 0
GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 3
D-47
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
901 798 0 0 DEPT EXPENSES 0.00 3,000 3,000 0 0
(901) (798) 0 0 Family and Health Education Totals: 0.00 (3,000) (3,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
901 798 0 0 FUND EXPENSES 0.00 3,000 3,000 0 0
(901) (798) 0 0 Kaiser Permanente Grant Totals: 0.00 (3,000) (3,000) 0 0 1169 Healthy Comm Strategic Plan
4385 Family and Health Education
E20 Services & Supplies
0 0 0.00 0.00 51060-400-00000Office Supplies 0.00 0.00 0.00 0.00 0.00 1,019 1,829 9,340.00 0.00 51130-400-00000Program Supplies 0.00 9,701.00 9,701.00 0.00 0.00 180 0 7,111.00 0.00 52921-400-00000Stipends-Classroom Assistance 0.00 6,000.00 6,000.00 0.00 0.00 1,199 1,829 16,451 0 Services & Supplies Totals: 0.00 15,701 15,701 0 0 1,199 1,829 16,451 0 EXPENDITURES TOTALS: 0.00 15,701 15,701 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
1,199 1,829 16,451 0 DEPT EXPENSES 0.00 15,701 15,701 0 0 (1,199) (1,829) (16,451) 0 Family and Health Education Totals: 0.00 (15,701) (15,701) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
1,199 1,829 16,451 0 FUND EXPENSES 0.00 15,701 15,701 0 0 (1,199) (1,829) (16,451) 0 Healthy Comm Strategic Plan Totals: 0.00 (15,701) (15,701) 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 4
D-48
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
44,063 25,172 80,117 0 REPORT EXPENSES 0.00 91,277 28,201 0 0 (44,063) (25,172) (80,117) 0 REPORT TOTALS: 0.00 (91,277) (28,201) 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 5
D-49

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4385 Family and Health Education Object Number 51130 PROGRAM SUPPLIES – $25,701 (Only $20,701 approved in City Manager’s Budget) Community health, $13,701 (Healthy Community Strategic Plan – $9,701; Kaiser Permanente – $3,000; City of Hope – $1,000) Community Garden and Fruit Park materials, $12,000 (Only $7,000 approved in City Manager’s Budget) 52090 PUBLICATION AND ADVERTISING – $500
Community health programming.
52921 STIPEND – CLASSROOM ASSISTANCE – $6,000
Consejeras, $6,000 (Healthy Community Strategic Plan)
52990 MISCELLANEOUS EXPENDITURES – $1,000
Healthy Montclair activity supplies and refreshments.

D-50
PROGRAM BUDGET SUMMARY – 1
Program Number 4387
Department Division Program
Human Services After-School Program
Program Description
The Montclair After-School Program (MAP) provides expanded learning opportunities through academic assistance, enrichment and recreation activities to over 1,000 students in kindergarten through eighth grade at 11 sites.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 1,152,855 1,807,390 1,807,390
Services and Supplies 314,715 275,835 275,835
Capital Outlay 0 0 0
Total 1,467,570 2,083,225 2,083,225
Personnel Authorized 3.75 (FT) 3.55 (FT) 3.55 (FT)

66.00 (PT) 165.00 (PT) 165.00 (PT)
Source of Funds
After-School Program Grant Fund 1,342,570 2,083,225 2,083,225 ASES Supplemental Grant Fund 125,000 0 0
Total 1,467,570 2,083,225 2,083,225
D-51
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Recreation Manager 0.45 0.25 0.25 20,582 20,582
MAP Supervisor 1.00 1.00 1.00 70,772 70,772
MAP Coordinator 2.00 2.00 2.00 127,202 127,202
Administrative Analyst 0.30 0.30 0.30 22,166 22,166
Part-Time
Senior Learning Leader 11.00 15.00 15.00 392,975 392,975 Learning Leaders 55.00 150.00 150.00 969,650 969,650
Full Time 3.75 3.55 3.55 240,722 240,722
Part Time 66.00 165.00 165.00 1,362,625 1,362,625
Benefit Costs 171,092 171,092
PERS Benefit Costs 32,951 32,951
Total Benefit Costs 204,043 204,043
TOTAL 1,807,390 1,807,390

DETAIL OF SALARIES AND WAGES
Department: Human Services

POSITION QUOTA APPROPRIATIONS
Program: 4387 Expanded Learning Program
D-52
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Human Services 4387 After-School Program
Work Program
The Montclair After School Program (MAP), provided in partnership with the Ontario-Montclair School District through After School Education and Safety (ASES) Expanded Learning Program funds, ASES Supplemental funds and the Expanded Learning Opportunity (ELOP) funds offers enrichment programs, homework assistance, physical education, and recreation activities.

Units of Measure
The Expanded Learning Program provides services to over 1,000 students in kindergarten through eighth grade at 11 sites.

Personnel Services – $1,807,390
Salary requests are for: Recreation Manager (0.25) – $20,582; MAP Supervisor (1.00) – $70,772; MAP Coordinator (2.00) – $127,202; Administrative Analyst (0.30) – $22,166; Senior Learning Leader (11.00/part-time) – $392,975; Learning Leaders/Substitute Learning Leader (55.00/part-time) – $969,650. Cost allocations are as follows: full-time salaries – $240,722; part-time salaries – $1,362,625; benefit costs – $204,043.

Services and Supplies – $225,835
Funding requested is for: uniforms – $8,000; program supplies – $125,000; publication and advertising – $10,000; special contract services – $125,000; cellular phone expense – $7,835.

Capital Outlay
No funding requested.

D-53
General Ledger
User: jkulbeck
Fiscal Year:

Printed: 06/01/2023 - 8:21AM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1160 After-School Program Grant
4387 After-School Program
E10 Personnel Services
207,147 244,084 237,079.00 0.00 41010-400-00000Regular Earnings - ASP 0.00 240,722.00 240,722.00 0.00 0.00 221,680 666,377 761,845.00 0.00 42020-400-00000Part Time Wages - ASP 0.00 1,362,625.00 1,362,625.00 0.00 0.00 34,534 11,691 0.00 0.00 42020-400-42020Part Time Benefitted Wages 0.00 0.00 0.00 0.00 0.00 (101,000) (109,846) -115,000.00 0.00 42022-400-00000PT Wages - ASES Supplemental 0.00 0.00 0.00 0.00 0.00 0 171 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 2,449 5,529 3,372.00 0.00 44190-400-00000Sick Leave Redemption 0.00 4,585.00 4,585.00 0.00 0.00 0 0 57,960.00 0.00 45220-400-00000Benefit Plan 0.00 56,340.00 56,340.00 0.00 0.00 0 0 1,061.00 0.00 45240-400-00000Deferred Compensation 0.00 617.00 617.00 0.00 0.00 23,645 27,796 27,984.00 0.00 45250-400-00000P.E.R.S. 0.00 32,951.00 32,951.00 0.00 0.00 991 1,064 998.00 0.00 45270-400-00000LTD Insurance 0.00 1,061.00 1,061.00 0.00 0.00 798 802 834.00 0.00 45290-400-00000Life Insurance 0.00 759.00 759.00 0.00 0.00 6,755 13,470 14,487.00 0.00 45330-400-00000Medicare 0.00 23,247.00 23,247.00 0.00 0.00 15,887 41,921 47,235.00 0.00 45340-400-00000Social Security 0.00 84,483.00 84,483.00 0.00 0.00 412,886 903,059 1,037,855 0 Personnel Services Totals: 0.00 1,807,390 1,807,390 0 0 E20 Services & Supplies
2,380 7,958 8,000.00 0.00 51100-400-00000Uniforms 0.00 8,000.00 8,000.00 0.00 0.00 23,363 68,197 75,000.00 0.00 51130-400-00000Program Supplies 0.00 125,000.00 125,000.00 0.00 0.00 1,020 7,346 10,000.00 0.00 52090-400-00000Publication & Advertising 0.00 10,000.00 10,000.00 0.00 0.00 24,000 63,850 205,000.00 0.00 52450-400-00000Special Contract Services 0.00 125,000.00 125,000.00 0.00 0.00 6,290 7,752 6,715.00 0.00 52850-400-00000Cellular Phone Expense 0.00 7,835.00 7,835.00 0.00 0.00 57,054 155,103 304,715 0 Services & Supplies Totals: 0.00 275,835 275,835 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 1
D-54
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
469,939 1,058,162 1,342,570 0 EXPENDITURES TOTALS: 0.00 2,083,225 2,083,225 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
469,939 1,058,162 1,342,570 0 DEPT EXPENSES 0.00 2,083,225 2,083,225 0 0 (469,939) (1,058,162) (1,342,570) 0 After-School Program Totals: 0.00 (2,083,225) (2,083,225) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
469,939 1,058,162 1,342,570 0 FUND EXPENSES 0.00 2,083,225 2,083,225 0 0 (469,939) (1,058,162) (1,342,570) 0 After-School Program Grant Totals: 0.00 (2,083,225) (2,083,225) 0 0 1171 ASES Supplemental Grant
4387 After-School Program
E10 Personnel Services
101,000 109,846 115,000.00 0.00 42022-400-00000Part Time Wages - ASP 0.00 0.00 0.00 0.00 0.00 101,000 109,846 115,000 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
2,399 0 0.00 0.00 51100-400-00000Uniforms 0.00 0.00 0.00 0.00 0.00 2,995 9,867 10,000.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 5,393 9,867 10,000 0 Services & Supplies Totals: 0.00 0 0 0 0 106,393 119,713 125,000 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
106,393 119,713 125,000 0 DEPT EXPENSES 0.00 0 0 0 0
(106,393) (119,713) (125,000) 0 After-School Program Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
106,393 119,713 125,000 0 FUND EXPENSES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 2
D-55
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(106,393) (119,713) (125,000) 0 ASES Supplemental Grant Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
576,333 1,177,875 1,467,570 0 REPORT EXPENSES 0.00 2,083,225 2,083,225 0 0 (576,333) (1,177,875) (1,467,570) 0 REPORT TOTALS: 0.00 (2,083,225) (2,083,225) 0 0 GL-Budget Analysis (6/1/2023 - 8:21 AM) Page 3
D-56

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Human Services Program: 4387 After School Program Object Number 51100 UNIFORMS – $8,000 Staff uniforms. (After-School Program Grant)
51130 PROGRAM SUPPLIES – $125,000
Expanded Learning Program supplies. (After-School Program Grant) 52090 PUBLICATION AND ADVERTISING – $10,000
Expanded Learning Program advertising materials. (After-School Program Grant) 52450 SPECIAL CONTRACT SERVICES – $125,000
Staffing services, $20,000 (After-School Program Grant) MAP Presenters/Speakers/Instructors, $75,000 (After-School Program Grant) Expanded Learning Program assistance, $30,000 (After-School Program Grant) 52850 CELLULAR PHONE EXPENSE – $7,835
Cost for cell phone services. (After-School Program Grant) D-57
Police Department

DEPARTMENT BUDGET SUMMARY
Department
Police
Overview
The Police Department meets law enforcement safety needs of the community through the effective utilization of personnel within the Department programs.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 9,645,527 11,301,118 10,710,657
Services and Supplies 1,604,988 1,512,969 1,428,055
Capital Outlay 1,321,478 260,100 218,400
Total 12,571,993 13,074,187 12,357,112
Personnel Authorized 76.50 (FT) 78.50 (FT) 79.00 (FT)

26.00 (PT) 26.00 (PT) 26.00 (PT)
Department Distribution
Administration 596,096 541,130 540,094
Support Services 756,008 893,148 886,148
Technical Services 430,811 475,711 448,627
Records 678,217 713,308 686,207
Investigations 1,559,999 1,573,431 1,511,731
Uniform Patrol 7,337,486 7,641,883 7,105,748
Communications 1,017,792 1,061,980 1,006,526
Volunteer Services 61,918 68,568 68,568
Emergency Preparedness 133,666 105,028 103,463
Total 12,571,993 13,074,187 12,357,112
Source of Funds
General Fund 10,280,571 12,026,789 11,150,808
Forfeiture Fund – State 26,995 0 0
Prop 30 / AB 109 50,900 0 0
SB 509 Public Safety Fund 555,988 463,068 544,074
Forfeiture Fund – Federal 143,800 0 0
State Forfeiture – 15% Set Aside 7,200 0 0
Forfeiture Fund – Treasury 19,960 0 0
School District Grant Fund 109,512 124,230 124,230
COPS ELEAS Grant Fund 349,997 200,000 400,000
Safety Department Grants 704,766 0 0
Equipment Replacement Fund 322,304 260,100 138,000
Total 12,571,993 13,074,187 12,357,112
E - 1
PAGE 1 OF 6
DEPARTMENT: POLICE
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year Full Time:Executive Director of Public Safety Robert Avels E 6.0 19,463 116,778 116,778 Police Captain
Jason Reed E 12.0 15,672 188,064 188,064Police Lieutenant Brandon Kumanski E 12.0 13,703 164,436 164,436 James Michel E 12.0 13,703 164,436 164,436
Brian Ventura E 12.0 13,703 164,436 164,436
Police Sergeant
Javier Aguilar C 05/20/23 10.8 10,080 1.2 10,584 126,428 126,428 Rodelino Godoy B 01/18/23 6.7 9,600 5.3 10,080 122,454 122,454 Andrew Graziano E 12.0 11,113 138,690 138,690 Miguel Huerta B 07/17/22 0.5 9,600 11.5 10,080 125,549 125,549 Michael Pena A 09/12/22 2.4 9,143 9.6 9,600 118,667 118,667 Jacob Riedell C 08/15/22 1.5 10,080 10.5 10,584 131,302 131,302 Michael Zerr E 12.0 11,113 138,690 138,690
Vacant A 6.0 9,143 6.0 9,600 116,956 116,956
Police Officer
Alyssa Barrera C 03/29/23 8.9 7,583 3.1 7,962 95,858 95,858 Brian Blyther E 12.0 8,360 104,333 104,333 Jerad Burns E 12.0 8,360 104,333 104,333 Josafhat Cardenas Borboa A 09/12/22 2.4 6,878 9.6 7,222 89,272 89,272

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS

DEPARTMENT SUMMARY
Next Year
Recommended by
Administration
Includes % Increase (if any)
E -
2 PAGE 2 OF 6
DEPARTMENT: POLICE
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS

DEPARTMENT SUMMARY
Next Year
Recommended by
Administration
Includes % Increase (if any)
Police Officer (continued) Anthony del Rio E 12.0 8,360 104,333 104,333 Ricci Desist E 12.0 8,360 104,333 104,333 George Fonseca A 09/12/22 2.4 6,878 9.6 7,222 89,272 89,272 Joshua Garabedian E 12.0 8,360 104,333 104,333 Sigifredo Gonzalez A 12.0 6,878 85,837 85,837
Alma Hernandez D 04/27/23 9.9 7,962 2.1 8,360 100,235 100,235 Salvador Herrera C 01/25/23 6.8 7,583 5.2 7,962 96,686 96,686 Miguel Hidalgo C 06/21/23 11.7 7,583 .3 7,962 94,754 94,754 Jesse James D 09/16/22 2.5 7,962 9.5 8,360 103,298 103,298 Jorge Lopez C 07/06/22 0.2 7,583 11.8 7,962 99,287 99,287 Sean Mackey E 12.0 8,360 104,333 104,333 Natalia Magana A 12/19/22 5.7 6,878 6.3 7,222 88,091 88,091 Destinee Mireles C 06/21/23 11.7 7,583 .3 7,962 94,754 94,754 Travis Mondrala B 12/21/22 5.8 7,222 6.2 7,583 92,458 92,458 Ivan Oseguera A 12/19/22 5.7 6,878 6.3 7,222 88,091 88,091 Amanda Riedell E 12.0 8,360 104,333 104,333 Danielle Rodriguez C 09/08/22 2.3 7,583 9.7 7,962 98,459 98,459 Jimmy Rodriguez-Ballesteros B 12/19/22 11.8 7,222 0.2 7,583 90,205 90,205 Maria Ruby Rubalcava-Delgadillo A 01/02/23 0.1 6,878 11.9 7,222 90,095 90,095 Nicholas Sanchez C 09/14/22 2.5 7,583 9.5 7,962 98,381 98,381 Dailynn Santoro B 12/20/22 2.5 7,222 9.5 7,583 93,698 93,698 Michael Searing E 12.0 8,360 104,333 104,333
Angelo St. John E 12.0 8,360 104,333 104,333
Allison Stevens B 12/20/22 5.7 7,222 6.3 7,583 92,496 92,496 KyleTaylor A 07/25/22 0.8 6,878 11.2 7,222 89,845 89,845 Christopher Vera C 09/14/22 2.5 7,583 9.5 7,962 98,381 98,381 Jaime Yoteco B 12/20/22 2.5 7,222 9.5 7,583 93,698 93,698 E -
3 PAGE 3 OF 6
DEPARTMENT: POLICE
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS

DEPARTMENT SUMMARY
Next Year
Recommended by
Administration
Includes % Increase (if any)
Police Officer (continued) Eric Zamora C 04/19/23 9.8 7,583 2.2 7,962 95,503 95,503 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant A 12.0 6,878 85,837 85,837 Vacant in lieu (Unfunded) A 12.0 0 0 0 Vacant in lieu (Unfunded) A 12.0 0 0 0
Police Services Supervisor
Vacant A 6.0 5,793 6.0 6,083 73,394 73,394Administrative Aide Marci Butler E 12.0 5,577 68,932 68,932 Deborah Maldonado E 12.0 5,577 68,932 68,932Administrative Specialist Jennifer Noritake E 12.0 4,949 61,170 61,170Crime Analyst Vacant A 6.0 5,303 6.0 5,568 67,183 67,183 E -
4 PAGE 4 OF 6
DEPARTMENT: POLICE
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS

DEPARTMENT SUMMARY
Next Year
Recommended by
Administration
Includes % Increase (if any)
Police Dispatch Supervisor Brenda Saravia E 12.0 8,137 100,573 100,573 Police Dispatcher
Rayza Virgen-Estrada A 12.0 4,626 57,177 57,177
Vacant A 12.0 4,626 57,177 57,177
Senior Police Dispatcher
Angie Alvarez A 06/27/23 11.9 4,991 0.1 5,241 61,715 61,715 Nicole Cabadas D 08/15/22 1.5 5,778 10.5 6,067 74,542 74,542 Efrain Hernandez E 12.0 6,067 74,988 74,988 Nadine Portillo A 06/27/23 11.9 4,991 0.1 5,241 61,715 61,715 Laura Rico E 12.0 6,067 74,988 74,988 Vacant A 6.0 4,991 6.0 5,241 63,234 63,234 Vacant A 6.0 4,991 6.0 5,241 63,234 63,234Police Services Specialist Silvia Carlos E 12.0 4,328 53,494 53,494
Regina Davis E 12.0 4,328 53,494 53,494 Stacey LaBeau B 10/10/22 9.5 3,739 2.5 3,926 46,696 46,696 Eliana Lopez E 12.0 4,328 53,494 53,494 Elizabeth Ramirez D 10/10/22 3.4 4,122 8.6 4,328 52,773 52,773 Melisa Schneider E 12.0 4,328 53,494 53,494
Property Custody Clerk
Alyssa Slaughter E 12.0 4,122 50,948 50,948
E -
5 PAGE 5 OF 6
DEPARTMENT: POLICE
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS

DEPARTMENT SUMMARY
Next Year
Recommended by
Administration
Includes % Increase (if any)
Receptionist/Office Specialist Cristina Arizpe B 11/07/22 10.4 3,524 1.6 3,701 43,848 43,848 Administration to other Departments/Entities
Avels (Fire) -58,389 -58,389 Police Services (CFD - Paseos/Alexan) -13,807 -13,807 Police Services (CFD - Arrow Station) -3,650 -3,650 Public Safety Admin (CFD - Paseos/Alexan) -4,538 -4,538 Public Safety Admin (CFD - Arrow Station) -2,269 -2,269Part Time:Police Officer David Taylor (20 hrs week) 48.23 hr. 52,166 52,166 Police Background Investigator
Ronald Foss (20 hrs week) 35.69 hr. 37,118 37,118Reserve Police Officer David Conrad 12.0 300 3,600 3,600 Keith Dow 12.0 300 3,600 3,600 Ronald Foss - Captain 12.0 600 7,200 7,200 Randolph Ortiz - Sergeant 12.0 400 4,800 4,800
Vacant 12.0 300 3,600 3,600 Vacant 12.0 300 3,600 3,600 Vacant - Sergeant - (Unfunded) 12.0 0 0 Vacant - Sergeant - (Unfunded) 12.0 0 0 Vacant - (Unfunded) 12.0 0 0 E -
6 PAGE 6 OF 6
DEPARTMENT: POLICE
Salary Date Salary Calculations Total
Class Title/ Range Last Step First Rate Second Rate SalaryEmployee Name July 1 Raise Months Rate Months Rate Next Year

CITY OF MONTCLAIR - WORKSHEET

PERSONNEL DETAIL & SALARY CALCULATIONS

DEPARTMENT SUMMARY
Next Year
Recommended by
Administration
Includes % Increase (if any)
Reserve Police Officer (continued) Vacant - (Unfunded) 12.0 0 0 Vacant - (Unfunded) 12.0 0 0
Police Cadet
Adrian Anguiano (20 hrs week) 16.06 hr. 16.86 hr 17,118 17,118 Desiree Mercado (20 hrs week) 16.06 hr. 16.86 hr 17,118 17,118 Vacant (20 hrs week) 16.06 hr. 16.86 hr 17,118 17,118 Vacant (20 hrs week) 16.06 hr. 16.86 hr 17,118 17,118 Vacant (20 hrs week) 16.06 hr. 16.86 hr 17,118 17,118 Vacant (20 hrs week) 16.06 hr. 16.86 hr 17,118 17,118 Vacant (Unfunded) (20 hrs week) 0.00 hr. 0 0 Vacant (Unfunded) (20 hrs week) 0.00 hr. 0 0
Vacant (Unfunded) (20 hrs week) 0.00 hr. 0 0
Data Entry Clerk
Nguyet Trinh Khac Ly (18 hrs week) 16.46 hr. 17.28 hr 15,790 15,790 Vacant (18 hrs week) 16.46 hr. 17.28 hr 15,790 15,790Senior Police Dispatcher (Relief) 30,000 30,000 Samantha Julien-Rohman Krista Ortiz
(FT) 7,041,612 7,041,612
Salary Requirements: (PT) 279,972 279,972
TOTAL 7,321,584 7,321,584
E -
7 Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Sworn
Executive Dir Public Safety 1.00 1.00 1.00 233,556 116,778 Admin from other Depts -0.50 -0.50 0.00 -116,778 0

0.50 0.50 1.00 116,778 116,778
Captain 1.00 1.00 1.00 188,064 188,064
Lieutenant 3.00 3.00 3.00 493,308 493,308
Sergeant 8.00 8.00 8.00 1,018,736 1,018,736
Officer 41.00 43.00 43.00 4,043,897 3,870,184
Admin other Depts - CFDs -17,457 -17,457
Civilian
Police Services Supervisor 1.00 1.00 1.00 87,039 73,394 Administrative Aide 2.00 2.00 2.00 137,864 137,864
Administrative Specialist 1.00 1.00 1.00 61,170 61,170
Crime Analyst 1.00 1.00 1.00 67,183 67,183
Police Dispatch Supervisor 1.00 1.00 1.00 100,573 100,573 Police Services Specialist 6.00 6.00 6.00 313,445 313,445 Police Dispatcher 4.00 2.00 2.00 114,354 114,354
Senior Police Dispatchers 5.00 7.00 7.00 486,608 474,416 Property Custody Clerk 1.00 1.00 1.00 50,948 50,948
Receptionist/Office Specialist 1.00 1.00 1.00 43,848 43,848 Admin other Depts - CFDs -6,807 -6,807
Part-Time
Police Officer 1.00 1.00 1.00 52,166 52,166
Police Background Investigator 1.00 1.00 1.00 37,118 37,118 Reserve Officer 11.00 11.00 11.00 26,400 26,400
Police Cadet 9.00 9.00 9.00 102,708 102,708
Data Entry Clerk 2.00 2.00 2.00 31,580 31,580
Senior Police Dispatcher (Relief) 2.00 2.00 2.00 30,000 30,000 Full Time 77.00 79.00 79.00 7,440,593 7,124,265
Admin other Departments -0.50 -0.50 0.00 -141,042 -24,264 Total FT Positions/Salaries 76.50 78.50 79.00 7,299,551 7,100,001 Part Time 26.00 26.00 26.00 279,972 279,972
Additional Pay 165,592 162,984
Overtime 819,000 500,000
Total Salaries & Wages 8,564,115 8,042,957
Benefit Costs 1,605,084 1,549,623
PERS Benefit Costs 1,182,487 1,118,077
Benefit Costs other Depts -50,568 0
Total Benefit Costs 2,737,003 2,667,700
TOTAL 11,301,118 10,710,657

DETAIL OF SALARIES AND WAGES
Department: Police Program: Department Summary

POSITION QUOTA APPROPRIATIONS
E - 8
PROGRAM BUDGET SUMMARY – 1
Program Number 4421
Department Division Program
Police Administration
Program Description
The Chief of Police and his management staff are responsible for developing and administering policies, processes, and feedback systems necessary to create a dynamic and proactive organizational environment conducive to the achievement of Department goals and objectives.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 243,283 266,005 267,009
Services and Supplies 352,813 275,125 273,085
Capital Outlay 0 0 0
Total 596,096 541,130 540,094
Personnel Authorized 1.50 (FT) 1.50 (FT) 2.00 (FT)
Source of Funds
General Fund 284,649 317,176 317,190
Forfeiture Fund – State 15,000 0 0
SB 509 Public Safety Fund 225,913 223,954 222,904
State Forfeiture – 15% Set Aside 7,200 0 0
Forfeiture Fund – Treasury 10,724 0 0
COPS ELEAS Grant Fund 49,550 0 0
Safety Department Grants 3,060 0 0
Total 596,096 541,130 540,094
E - 9
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Exec Director Public Safety 1.00 1.00 1.00 233,556 116,778 Admin to other Depts -0.50 -0.50 0.00 -116,778 0

0.50 0.50 1.00 116,778 116,778
Administrative Aide 1.00 1.00 1.00 68,932 68,932
Admin other Depts - CFDs -6,807 -6,807
Full Time 2.00 2.00 2.00 302,488 185,710
Admin other Departments -0.50 -0.50 0.00 -123,585 -6,807 Total FT Positions/Salaries 1.50 1.50 2.00 178,903 178,903 Additional Pay 900 900
Overtime 1,000 1,000
Total Salaries & Wages 180,803 180,803
Benefit Costs 61,038 43,132
PERS Benefit Costs 74,732 43,074
Benefit Costs to other Depts -50,568 0
Total Benefit Costs 85,202 86,206
TOTAL 266,005 267,009

DETAIL OF SALARIES AND WAGES
Department: Police

POSITION QUOTA APPROPRIATIONS
Program: 4421 Administration
E - 10
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police 4421 Administration
Work Program

1. Constantly monitor and direct Department operations to assure maximum effectiveness.

2. Attend regularly scheduled City and Department meetings.

3. Maintain community involvement by representing the Department at law enforcement and community events and forums.

4. Develop, update, and maintain police and procedural manual for Department operations.

5. Process and review employee payroll bi–weekly.

6. Provide resolution and disciplinary actions, if warranted, for internal investigations.

Units of Measure

1. Measured by the activity and productivity of approximately 100 employees in all nine Department programs.

2. Attend City Council and City Staff meetings, monthly Department staff meetings, and monthly San Bernardino County Chiefs and Sheriff Association meetings.

3. Attend law enforcement and/or community events and forums throughout the community.

4. Update policy and procedural manual annually to incorporate legislative changes and Department directives.

5. Process and review payroll bi–weekly for approximately 100 employees.

Personnel Services – $266,005
Salary requests are for: Executive Director of Public Safety (0.50) – $116,778; Administrative Aide (1.00) – $68,932; Admin Other Departments – CFDs – <$6,807>. Cost allocations are as follows: full–time salaries – $178,903; additional pay – $900; overtime – $1,000; benefit costs – $85,202.

Services and Supplies – $275,125
Funding requested is for: books and publications – $100; dues and memberships – $2,655; travel and meetings – $6,490; special contract services – $225,918; educational grants – $2,500; small equipment – $700; cellular phone expenses – $33,762; miscellaneous expenditures – $3,000.

Capital Outlay
No funding requested.

E - 11
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 1:20PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4421 Administration
E10 Personnel Services
157,731 179,958 174,948.00 0.00 41010-400-00000Regular Earnings 0.00 185,710.00 185,710.00 0.00 0.00 (5,625) (5,625) -6,188.00 0.00 41017-400-00000CFD Admin Reimbursement 0.00 -6,807.00 -6,807.00 0.00 0.00 0 0 1,000.00 0.00 43010-400-00000Overtime 0.00 1,000.00 1,000.00 0.00 0.00 2,350 2,567 2,566.00 0.00 44190-400-00000Sick Leave Redemption 0.00 4,240.00 6,935.00 0.00 0.00 593 904 900.00 0.00 44250-400-00000Bilingual Pay 0.00 900.00 900.00 0.00 0.00 0 0 23,400.00 0.00 45220-400-00000Benefit Plan 0.00 25,800.00 25,800.00 0.00 0.00 5,173 5,529 5,561.00 0.00 45240-400-00000Deferred Compensation 0.00 5,839.00 5,839.00 0.00 0.00 31,095 34,941 35,247.00 0.00 45250-400-00000P.E.R.S. 0.00 43,073.00 43,074.00 0.00 0.00 3,133 744 736.00 0.00 45270-400-00000LTD Insurance 0.00 819.00 819.00 0.00 0.00 901 902 964.00 0.00 45290-400-00000Life Insurance 0.00 1,044.00 1,046.00 0.00 0.00 2,371 2,667 4,149.00 0.00 45330-400-00000Medicare 0.00 4,387.00 2,693.00 0.00 0.00 197,722 222,587 243,283 0 Personnel Services Totals: 0.00 266,005 267,009 0 0 E20 Services & Supplies
100 0 100.00 0.00 51020-400-00000Books and Publications 0.00 100.00 100.00 0.00 0.00 2,251 2,753 2,825.00 0.00 52120-400-00000Dues & Memberships 0.00 2,655.00 2,655.00 0.00 0.00 0 1,402 4,500.00 0.00 52130-400-00000Travel & Meetings 0.00 6,490.00 5,500.00 0.00 0.00 1,964 1,964 1,964.00 0.00 52450-400-00000Special Contract Services 0.00 1,964.00 1,964.00 0.00 0.00 0 2,400 2,500.00 0.00 52530-400-00000Educational Grants 0.00 2,500.00 2,500.00 0.00 0.00 0 2,947 12,490.00 0.00 52690-400-00000Small Equipment 0.00 700.00 700.00 0.00 0.00 12,661 10,715 13,687.00 0.00 52850-400-00000Cellular Phone Expense 0.00 33,762.00 33,762.00 0.00 0.00 600 1,346 3,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,000.00 3,000.00 0.00 0.00 17,575 23,526 41,066 0 Services & Supplies Totals: 0.00 51,171 50,181 0 0 GL-Budget Analysis (6/1/2023 - 1:20 PM) Page 1
E - 12
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
215,298 246,113 284,349 0 EXPENDITURES TOTALS: 0.00 317,176 317,190 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
215,298 246,113 284,349 0 DEPT EXPENSES 0.00 317,176 317,190 0 0 (215,298) (246,113) (284,349) 0 Administration Totals: 0.00 (317,176) (317,190) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
215,298 246,113 284,349 0 FUND EXPENSES 0.00 317,176 317,190 0 0 (215,298) (246,113) (284,349) 0 General Fund Totals: 0.00 (317,176) (317,190) 0 0 1140 Forfeiture Fund - State
4421 Administration
E20 Services & Supplies
0 0 15,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 0.00 0.00 0.00 0.00 0 0 15,000 0 Services & Supplies Totals: 0.00 0 0 0 0
0 0 15,000 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 15,000 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (15,000) 0 Administration Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 15,000 0 FUND EXPENSES 0.00 0 0 0 0
0 0 (15,000) 0 Forfeiture Fund - State Totals: 0.00 0 0 0 0 1143 SB 509 Public Safety Fund
4421 Administration
E20 Services & Supplies
190,961 200,281 225,913.00 0.00 52450-400-00000Special Contract Services 0.00 223,954.00 222,904.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 1:20 PM) Page 2
E - 13
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
190,961 200,281 225,913 0 Services & Supplies Totals: 0.00 223,954 222,904 0 0 190,961 200,281 225,913 0 EXPENDITURES TOTALS: 0.00 223,954 222,904 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
190,961 200,281 225,913 0 DEPT EXPENSES 0.00 223,954 222,904 0 0 (190,961) (200,281) (225,913) 0 Administration Totals: 0.00 (223,954) (222,904) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
190,961 200,281 225,913 0 FUND EXPENSES 0.00 223,954 222,904 0 0 (190,961) (200,281) (225,913) 0 SB 509 Public Safety Fund Totals: 0.00 (223,954) (222,904) 0 0 1146 State Forfeiture -15% Setaside
4421 Administration
E20 Services & Supplies
0 4,224 7,200.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 0 4,224 7,200 0 Services & Supplies Totals: 0.00 0 0 0 0 0 4,224 7,200 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 4,224 7,200 0 DEPT EXPENSES 0.00 0 0 0 0
0 (4,224) (7,200) 0 Administration Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 4,224 7,200 0 FUND EXPENSES 0.00 0 0 0 0
0 (4,224) (7,200) 0 State Forfeiture -15% Setaside Totals: 0.00 0 0 0 0 1147 Fed Asset Forfeiture-Treasury
4421 Administration
GL-Budget Analysis (6/1/2023 - 1:20 PM) Page 3
E - 14
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
E20 Services & Supplies
0 6,456 10,724.00 0.00 51100-400-00000Uniforms 0.00 0.00 0.00 0.00 0.00 0 6,456 10,724 0 Services & Supplies Totals: 0.00 0 0 0 0 0 6,456 10,724 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 6,456 10,724 0 DEPT EXPENSES 0.00 0 0 0 0
0 (6,456) (10,724) 0 Administration Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 6,456 10,724 0 FUND EXPENSES 0.00 0 0 0 0
0 (6,456) (10,724) 0 Fed Asset Forfeiture-Treasury Totals: 0.00 0 0 0 0 1149 COPS ELEAS Grant
4421 Administration
E30 Capital Outlay
0 0 42,800.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 0 6,750.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 49,550 0 Capital Outlay Totals: 0.00 0 0 0 0
0 0 49,550 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 49,550 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (49,550) 0 Administration Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 49,550 0 FUND EXPENSES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 1:20 PM) Page 4
E - 15
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 (49,550) 0 COPS ELEAS Grant Totals: 0.00 0 0 0 0
1163 Safety/PW Dept Grants
4421 Administration
E30 Capital Outlay
0 5,927 3,060.00 0.00 62050-400-16516Other Equipment 0.00 0.00 0.00 0.00 0.00 0 5,927 3,060 0 Capital Outlay Totals: 0.00 0 0 0 0
0 5,927 3,060 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 5,927 3,060 0 DEPT EXPENSES 0.00 0 0 0 0
0 (5,927) (3,060) 0 Administration Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 5,927 3,060 0 FUND EXPENSES 0.00 0 0 0 0
0 (5,927) (3,060) 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
406,258 463,000 595,796 0 REPORT EXPENSES 0.00 541,130 540,094 0 0 (406,258) (463,000) (595,796) 0 REPORT TOTALS: 0.00 (541,130) (540,094) 0 0 GL-Budget Analysis (6/1/2023 - 1:20 PM) Page 5
E - 16

WORKSHEET - JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE A – TRAVEL & MEETINGS
Department: Police Program: 4421 Administration Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52130 Executive Director of Public Safety San Bernardino County Chiefs San Bernardino County TBA $440 Meetings and Training 52130 Executive Director of Public Safety San Bernardino County Chiefs Indian Wells, CA October 2023 $1,100 Annual Training Conference 52130 Executive Director of Public Safety CPCA Training Symposium TBA April 2024 $2,640 52130 Executive Director of Public Safety Legislative Day Sacramento, CA March 2024 $1,430 52130 Police Department Staff Attendance at Awards Banquets TBA TBA $440 52130 Police Department Staff Montclair Chamber Breakfasts TBA TBA $440 Total: $6,490
(Only $5,500 approved in City Manager’s Budget)
E - 17

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4421 Administration Object Number 51020 BOOKS AND PUBLICATIONS – $100 Management and supervisory books and publications.
52120 DUES AND MEMBERSHIPS – $2,655
San Bernardino County Police Chiefs’ and Sheriff Association, $500 California Peace Officers’ Association (CPOA) (Chief of Police, Captain, three Lieutenants), $625 California Police Chiefs’ Association (CPCA) (Chief of Police, Captain), $840 California Law Enforcement Association of Records Supervisors (CLEARS), $75 Computerized California Law Enforcement Telecommunication System Users Group (CCUG), $125 California Association of Property and Evidence (CAPE), $100 National Notary Association (NNA), $140 California Narcotic Officers’ Association (CNOA), $100 California Chapter of the National Emergency Number Association, Inc. (CALNENA), $150 52130 TRAVEL AND MEETING EXPENSES – $6,490 (Only $5,500 approved in City Manager’s Budget) Attendance at legislative, management, administrative and labor conferences and meetings – for detail see “Worksheet – Justification of Conference and In–Service Training Request Schedule A – Travel & Meetings.” 52450 SPECIAL CONTRACT SERVICES – $225,918 (Only $224,868 approved in City Manager’s Budget) Agreement with San Bernardino County Radio Communication System for radio access and maintenance for all City radios, $85,300 (SB 509 Fund) West Covina Service Group (WCSG) software support (includes Computer–Aided Dispatch [CAD], Records Management System [RMS], and all connections, customer service, maintenance, and data lake), $117,454 (SB 509 Fund)Annual contract for policy and procedural manual update and Daily Training Bulletins, $11,300 (SB 509 Fund) Annual contract for Daily Training Bulletin management services, $3,300 (SB 509 Fund) WeTip Annual Membership, $1,964 Annual subscription for specialized comprehensive law enforcement application software with LEFTA Systems, $6,600 (SB 509 Fund) (Only $5,550 approved in City Manager’s Budget)
E - 18

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4421 Administration Object Number 52530 EDUCATIONAL GRANTS – $2,500 Educational grants for employees returning to college.
52690 SMALL EQUIPMENT – $700 Shredder for the Administration workroom. 52850 CELLULAR PHONE EXPENSES – $33,762 Cellular phone service (65 phones) for supervisory, investigatory, and administrative police communications, including School Resource Officers and a social media team, (General Fund – $5,142; Forfeiture Fund – Federal – $28,620) 52990 MISCELLANEOUS EXPENDITURES – $3,000
Department award presentation items.

E - 19
PROGRAM BUDGET SUMMARY – 1
Program Number 4422
Department Division Program
Police Support Services
Program Description
This program is responsible for the coordination and management of Support Services, Technical Services, Investigations, Communications, Records Bureau, and the supervision of the Administrative Aide. Personnel in this department are responsible for conducting internal affairs and pre-employment investigations, conducting research and implementation of new technology to increase efficiency, coordinating personnel and vocational training, as well as providing support services for all Department programs.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 745,603 881,963 874,963
Services and Supplies 10,405 11,185 11,185
Capital Outlay 0 0 0
Total 756,008 893,148 886,148
Personnel Authorized 4.00 (FT) 4.00 (FT) 4.00 (FT)

2.00 (PT) 2.00 (PT) 2.00 (PT)
Source of Funds
General Fund 748,458 885,248 878,248
SB 509 Public Safety Fund 7,550 7,900 7,900
Total 756,008 893,148 886,148
E - 20
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Captain 1.00 1.00 1.00 188,064 188,064
Lieutenant 1.00 1.00 1.00 164,436 164,436
Police Officer 1.00 1.00 1.00 104,333 104,333
Administrative Aide 1.00 1.00 1.00 68,932 68,932
Part-Time
Police Officer 1.00 1.00 1.00 52,166 52,166
Police Background Investigato 1.00 1.00 1.00 37,118 37,118 Full Time 4.00 4.00 4.00 525,765 525,765
Part Time 2.00 2.00 2.00 89,284 89,284
Additional Pay 4,348 4,348
Overtime 12,000 5,000
Total Salaries & Wages 631,397 624,397
Benefit Costs 118,392 118,392
PERS Benefit Costs 132,174 132,174
Total Benefit Costs 250,566 250,566
TOTAL 881,963 874,963

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Police Program: 4422 Support Services
E - 21
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police 4422 Support Services
Work Program

1. Coordinate and schedule allied agencies’ use of the range facility.

2. Provide opportunities for career development needs of Department personnel.

3. Audit and maintain Department training records.

4. Assist and coordinate the training programs for all Department personnel that meet the standards set forth by the Commission on Peace Officer Standards and Training (P.O.S.T.) and the City of Montclair.

5. Conduct internal affairs and pre–employment investigations.

6. Oversee preparations and audit of budget process.

7. Schedule, audit, and maintain overall purchasing for the Department.

8. Evaluate and manage Technical Services.

9. Maintain and update policy manual annually.

Units of Measure

1. Maintain contractual agreements and range use for allied law enforcement agencies.

2. Provide appropriate training for approximately 100 employees.

3. Audit and maintain Department training records for approximately 100 employees.

4. Maintain agency compliance with State and City mandates for training.

5. Complete quality mandated internal affairs investigations and pre–employment investigations within four months of assignment.

6. Complete an accurate and timely submission of the annual budget and operate within budgeted funds.

7. Perform product research, purchasing, audit, and invoice processing on a daily basis.

8. Monitor the quality of services provided by Technical Services, Investigations, Records Bureau, and Communications.

9. Manage departmental grants.

Personnel Services – $881,963
Salary requests are for: Captain (1.00) – $188,064; Lieutenant (1.00) – $164,436; Police Officer (1.00) – $104,333; Administrative Aide (1.00) – $68,932; Police Officer (1.00/part-time) – $52,166; Police Background Investigator (1.00/part-time) – $37,118. Cost allocations are as follows: full–time salaries – $525,765; part-time salaries – $89,284; additional pay – $4,348; overtime – $12,000; benefit costs – $250,566.

Services and Supplies – $11,185
Funding requested is for: books and publications – $2,085; special contract services – $7,900; miscellaneous expenditures – $1,200.

Capital Outlay
No funding requested.

E - 22
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 1:35PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4422 Support Services
E10 Personnel Services
488,104 535,587 476,352.00 0.00 41010-400-00000Regular Earnings 0.00 525,765.00 525,765.00 0.00 0.00 10,881 12,621 46,676.00 0.00 42020-400-00000Part Time Wages 0.00 89,284.00 89,284.00 0.00 0.00 6,223 8,927 12,000.00 0.00 43010-400-00000Overtime 0.00 12,000.00 5,000.00 0.00 0.00 2,222 2,333 2,322.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 5,217.00 5,217.00 0.00 0.00 6,082 6,811 9,876.00 0.00 44190-400-00000Sick Leave Redemption 0.00 11,055.00 11,055.00 0.00 0.00 0 0 0.00 0.00 44200-400-00000FTO Incentive 0.00 2,608.00 2,608.00 0.00 0.00 0 323 0.00 0.00 44230-400-00000Educational Incentive 0.00 0.00 0.00 0.00 0.00 2,110 2,110 1,200.00 0.00 44240-400-00000POST Certificate Pay 0.00 1,200.00 1,200.00 0.00 0.00 904 4 0.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 543 3 0.00 0.00 44370-400-00000Uniform Maintenance 0.00 540.00 540.00 0.00 0.00 0 0 61,800.00 0.00 45220-400-00000Benefit Plan 0.00 68,400.00 68,400.00 0.00 0.00 12,051 12,732 12,789.00 0.00 45240-400-00000Deferred Compensation 0.00 14,100.00 14,100.00 0.00 0.00 103,857 107,141 106,831.00 0.00 45250-400-00000P.E.R.S. 0.00 132,174.00 132,174.00 0.00 0.00 1,901 2,022 1,993.00 0.00 45270-400-00000LTD Insurance 0.00 2,220.00 2,220.00 0.00 0.00 2,475 2,502 2,598.00 0.00 45290-400-00000Life Insurance 0.00 2,947.00 2,947.00 0.00 0.00 7,508 6,209 7,714.00 0.00 45330-400-00000Medicare 0.00 8,918.00 8,918.00 0.00 0.00 675 783 3,452.00 0.00 45340-400-00000Social Security 0.00 5,535.00 5,535.00 0.00 0.00 645,535 700,108 745,603 0 Personnel Services Totals: 0.00 881,963 874,963 0 0 E20 Services & Supplies
1,375 1,672 2,155.00 0.00 51020-400-00000Books and Publications 0.00 2,085.00 2,085.00 0.00 0.00 412 966 1,000.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 1,200.00 1,200.00 0.00 0.00 1,787 2,638 3,155 0 Services & Supplies Totals: 0.00 3,285 3,285 0 0 GL-Budget Analysis (6/1/2023 - 1:35 PM) Page 1
E - 23
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
647,323 702,746 748,758 0 EXPENDITURES TOTALS: 0.00 885,248 878,248 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
647,323 702,746 748,758 0 DEPT EXPENSES 0.00 885,248 878,248 0 0 (647,323) (702,746) (748,758) 0 Support Services Totals: 0.00 (885,248) (878,248) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
647,323 702,746 748,758 0 FUND EXPENSES 0.00 885,248 878,248 0 0 (647,323) (702,746) (748,758) 0 General Fund Totals: 0.00 (885,248) (878,248) 0 0 1143 SB 509 Public Safety Fund
4422 Support Services
E20 Services & Supplies
6,166 6,939 7,550.00 0.00 52450-400-00000Special Contract Services 0.00 7,900.00 7,900.00 0.00 0.00 6,166 6,939 7,550 0 Services & Supplies Totals: 0.00 7,900 7,900 0 0 6,166 6,939 7,550 0 EXPENDITURES TOTALS: 0.00 7,900 7,900 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,166 6,939 7,550 0 DEPT EXPENSES 0.00 7,900 7,900 0 0
(6,166) (6,939) (7,550) 0 Support Services Totals: 0.00 (7,900) (7,900) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,166 6,939 7,550 0 FUND EXPENSES 0.00 7,900 7,900 0 0
(6,166) (6,939) (7,550) 0 SB 509 Public Safety Fund Totals: 0.00 (7,900) (7,900) 0 0 GL-Budget Analysis (6/1/2023 - 1:35 PM) Page 2
E - 24
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
653,489 709,685 756,308 0 REPORT EXPENSES 0.00 893,148 886,148 0 0 (653,489) (709,685) (756,308) 0 REPORT TOTALS: 0.00 (893,148) (886,148) 0 0 GL-Budget Analysis (6/1/2023 - 1:35 PM) Page 3
E - 25

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4422 Support Services Object Number 51020 BOOKS AND PUBLICATIONS – $2,085 Annual electronic version of penal code, vehicle code, and peace officers’ legal sourcebook, $1,270 Penal code books (7 @ $85 each), $595 Vehicle code books (2 @ $110 each), $220 52450 SPECIAL CONTRACT SERVICES – $7,900
Training Management System annual software maintenance, $800 (SB 509 Fund) PUMA software maintenance, $4,500 (SB 509 Fund) Transcription services, $2,600 (SB 509 Fund) 52990 MISCELLANEOUS EXPENDITURES – $1,200
Expenditures for miscellaneous services and supplies including health department inspection of detention facility, special mailings, and refreshments for Department hosted meetings.

E - 26
PROGRAM BUDGET SUMMARY – 1
Program Number 4423
Department Division Program
Police Technical Services
Program Description
Personnel in this program are responsible for providing support services for the Department in the areas of research and purchasing of vehicles, radios, and other necessary equipment for the Department; and conducting auctions for surplus equipment.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 201,276 210,227 210,227
Services and Supplies 229,535 265,484 238,400
Capital Outlay 0 0 0
Total 430,811 475,711 448,627
Personnel Authorized 0.50 (FT) 0.50 (FT) 0.50 (FT)

9.00 (PT) 9.00 (PT) 9.00 (PT)
Source of Funds
General Fund 401,676 438,217 416,627
SB 509 Public Safety Fund 29,135 37,494 32,000
Total 430,811 475,711 448,627
E - 27
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Sergeant 0.50 0.50 0.50 65,651 65,651
Part-Time
Police Cadet 9.00 9.00 9.00 102,708 102,708
Full Time 0.50 0.50 0.50 65,651 65,651
Part Time 9.00 9.00 9.00 102,708 102,708
Additional Pay 1,393 1,393
Overtime 3,000 3,000
Total Salaries & Wages 172,752 172,752
Benefit Costs 21,620 21,620
PERS Benefit Costs 15,855 15,855
Total Benefit Costs 37,475 37,475
TOTAL 210,227 210,227

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Police Program: 4423 Technical Services
E - 28
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police 4423 Technical Services
Work Program

1. Provide maintenance and repair for all Department equipment.

2. Provide support to Field Services Division in vehicle parking enforcement throughout the City.

3. Perform Live Scan fingerprinting services for the public.

4. Provide cadets for special Department functions.

5. Provide support and supervision of cadet’s daily activities.

Units of Measure

1. Availability of serviceable Department equipment.

2. Issue between 8,000 – 10,000 parking enforcement citations.

3. Process weekly Live Scan fingerprint applicants.

4. Take 16 vehicles for service monthly.

5. Take 20 vehicles for cleaning weekly.

6. Schedule and direct daily activities of nine cadets.

7. Wash Police and City vehicles.

Personnel Services – $210,227
Salary requests are for: Sergeant (0.50) – $65,651; Police Cadet (9.00/part–time) – $102,708. Cost allocations are as follows: full–time salaries – $65,651; part–time salaries – $102,708; additional pay – $1,393; overtime - $3,000; benefit costs – $37,475.

Services and Supplies – $265,484
Funding requested is for: program supplies – $26,590; special contract services – $200,000; postage – $200; small equipment – $37,494; miscellaneous expenditures – $1,200.

Capital Outlay
No funding requested.

E - 29
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 2:04PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4423 Technical Services
E10 Personnel Services
55,687 29,111 61,740.00 0.00 41010-400-00000Regular Earnings 0.00 65,651.00 65,651.00 0.00 0.00 106,590 104,503 103,420.00 0.00 42020-400-00000Part Time Wages 0.00 102,708.00 102,708.00 0.00 0.00 335 82 0.00 0.00 43010-400-00000Overtime 0.00 3,000.00 3,000.00 0.00 0.00 0 0 3,087.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 3,283.00 3,283.00 0.00 0.00 545 0 868.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,396.00 1,396.00 0.00 0.00 0 0 0.00 0.00 44230-400-00000Educational Incentive 0.00 73.00 73.00 0.00 0.00 0 0 1,500.00 0.00 44240-400-00000POST Certificate Pay 0.00 1,050.00 1,050.00 0.00 0.00 0 0 270.00 0.00 44370-400-00000Uniform Maintenance 0.00 270.00 270.00 0.00 0.00 0 0 6,600.00 0.00 45220-400-00000Benefit Plan 0.00 7,800.00 7,800.00 0.00 0.00 7,060 1,977 14,664.00 0.00 45250-400-00000P.E.R.S. 0.00 15,855.00 15,855.00 0.00 0.00 185 49 240.00 0.00 45270-400-00000LTD Insurance 0.00 252.00 252.00 0.00 0.00 86 23 80.00 0.00 45290-400-00000Life Insurance 0.00 83.00 83.00 0.00 0.00 1,548 1,515 2,395.00 0.00 45330-400-00000Medicare 0.00 2,440.00 2,440.00 0.00 0.00 6,618 6,479 6,412.00 0.00 45340-400-00000Social Security 0.00 6,366.00 6,366.00 0.00 0.00 178,654 143,739 201,276 0 Personnel Services Totals: 0.00 210,227 210,227 0 0 E20 Services & Supplies
8,145 10,487 14,000.00 0.00 51130-400-00000Program Supplies 0.00 26,590.00 20,000.00 0.00 0.00 19,666 178,248 185,000.00 0.00 52450-400-00000Special Contract Services 0.00 200,000.00 185,000.00 0.00 0.00 97 133 400.00 0.00 52670-400-00000Postage 0.00 200.00 200.00 0.00 0.00 5,525 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 1,755 1,213 1,200.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 1,200.00 1,200.00 0.00 0.00 35,188 190,082 200,600 0 Services & Supplies Totals: 0.00 227,990 206,400 0 0 GL-Budget Analysis (6/1/2023 - 2:04 PM) Page 1
E - 30
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
E30 Capital Outlay
0 0 0.00 0.00 62030-400-00000Machinery & Tools 0.00 0.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
213,842 333,821 401,876 0 EXPENDITURES TOTALS: 0.00 438,217 416,627 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
213,842 333,821 401,876 0 DEPT EXPENSES 0.00 438,217 416,627 0 0 (213,842) (333,821) (401,876) 0 Technical Services Totals: 0.00 (438,217) (416,627) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
213,842 333,821 401,876 0 FUND EXPENSES 0.00 438,217 416,627 0 0 (213,842) (333,821) (401,876) 0 General Fund Totals: 0.00 (438,217) (416,627) 0 0 1143 SB 509 Public Safety Fund
4423 Technical Services
E20 Services & Supplies
3,500 0 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 0 24,500 29,135.00 0.00 52690-400-00000Small Equipment 0.00 37,494.00 32,000.00 0.00 0.00 3,500 24,500 29,135 0 Services & Supplies Totals: 0.00 37,494 32,000 0 0 E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
3,500 24,500 29,135 0 EXPENDITURES TOTALS: 0.00 37,494 32,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
3,500 24,500 29,135 0 DEPT EXPENSES 0.00 37,494 32,000 0 0 (3,500) (24,500) (29,135) 0 Technical Services Totals: 0.00 (37,494) (32,000) 0 0 GL-Budget Analysis (6/1/2023 - 2:04 PM) Page 2
E - 31
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
3,500 24,500 29,135 0 FUND EXPENSES 0.00 37,494 32,000 0 0 (3,500) (24,500) (29,135) 0 SB 509 Public Safety Fund Totals: 0.00 (37,494) (32,000) 0 0 1750 Equipment Replacement Fund
4423 Technical Services
E30 Capital Outlay
0 0 0.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
0 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 0 0 Technical Services Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 0 0 FUND EXPENSES 0.00 0 0 0 0
0 0 0 0 Equipment Replacement Fund Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
217,342 358,321 431,011 0 REPORT EXPENSES 0.00 475,711 448,627 0 0 (217,342) (358,321) (431,011) 0 REPORT TOTALS: 0.00 (475,711) (448,627) 0 0 GL-Budget Analysis (6/1/2023 - 2:04 PM) Page 3
E - 32

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4423 Technical Services ObjectNumber 51130 PROGRAM SUPPLIES – $26,590 (Only $20,000 approved in City Manager’s Budget) Laminating supplies, supplies for first aid bags, flares, premix solution and mouth pieces for preliminary alcohol screening devices, Webril handi–pads for Live Scan machine, spit hoods, crime scene tape, marking paint and chalk, huck towels, disposable towels, and miscellaneous supplies for patrol cars, $6,500 Hand sanitizer, latex gloves, disinfectant spray and wipes, facemasks and respirators, chlorine dioxide disinfectant solutions, and isopropyl alcohol, $8,000 Replacement batteries for patrol rifles, $220 Replacement batteries for digital recorders, cameras, and various office equipment, $750 Replacement batteries for radars (2 @ $180 each), $360 Replacement batteries for lidars (4 @ $160 each), $640 Electrodes for automated external defibrillators (15 infant @ $120 each and 20 adult @ $35 each), $2,500 Bag valve masks (25 adult @ $20 each), $500 Chest seals (20 @ $20 each), $400 Gas mask filters (84 @ $80 each), $6,720 52450 SPECIAL CONTRACT SERVICES – $200,000 (Only $185,000 approved in City Manager’s Budget) Yearly contract with All City Management Services, Inc. to provide crossing guard services at City intersections. 52670 POSTAGE – $200 Shipping fees. 52690 SMALL EQUIPMENT – $37,494 (SB 509 Fund) (Only $32,000 approved in City Manager’s Budget) TASER holsters (10 @ $71 each), $710 TASER devices (10 @ $1,400 each), $14,000 TASER cartridges (100 @ $40 each), $4,000 TASER batteries (10 @ $80 each), $800 Impress charger (10 @ $175 each), $1,750 Digital voice recorders (10 @ $440 each), $4,400 (continued on next page) E - 33

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4423 Technical Services ObjectNumber 52690 SMALL EQUIPMENT – continued Cell phone holders, mounts, and repair parts, $500 Ballistic helmet repair parts, $200 Motorola antennas and parts, $500 Preliminary alcohol screening device (1 @ $725 each), $725 Spike strips (4 @ $600 each), $2,400 Tint meter, $185 Mobile Field Force powered air-purifying respirators (C420 – PAPR) (2 @ $1,812 each), $3,624 Defibrillator, $3,700 52990 MISCELLANEOUS EXPENDITURES – $1,200
Key duplication, $400 Auto detailing services for eight Police Department vehicles, $800 E - 34
PROGRAM BUDGET SUMMARY – 1
Program Number 4424
Department Division Program
Police Records
Program Description
This program is responsible for providing support services in the areas of clerical operations, report transcription, and computer data entry and retrieval; maintaining record security; releasing information pursuant to legal authority and subpoena; performing document imaging; retention and destruction of records; supplying information in the form of statistical reports; processing FI cards and pawn slips; providing customer service; processing false alarm activation notices for billing; processing notice to appear citations, parking citations, administrative citations, and related administrative review and hearing documents; sealing records pursuant to court order; scheduling applicant Live Scan fingerprint appointments; and overseeing training, system access, and periodic audit of in-house and law enforcement databases.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 666,217 701,308 674,207
Services and Supplies 12,000 12,000 12,000
Capital Outlay 0 0 0
Total 678,217 713,308 686,207
Personnel Authorized 8.00 (FT) 8.00 (FT) 8.00 (FT)

2.00 (PT) 2.00 (PT) 2.00 (PT)
Source of Funds
General Fund 678,217 713,308 686,207
Total 678,217 713,308 686,207
E - 35
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Police Services Supervisor 1.00 1.00 1.00 87,039 73,394 Police Services Specialist 6.00 6.00 6.00 313,445 313,445 Receptionist/Office Specialist 1.00 1.00 1.00 43,848 43,848 Part-Time
Data Entry Clerk 2.00 2.00 2.00 31,580 31,580
Full Time 8.00 8.00 8.00 444,332 430,687
Part Time 2.00 2.00 2.00 31,580 31,580
Additional Pay 3,480 3,480
Overtime 20,000 15,000
Total Salaries & Wages 499,392 480,747
Benefit Costs 142,851 142,593
PERS Benefit Costs 59,065 50,867
Total Benefit Costs 201,916 193,460
TOTAL 701,308 674,207

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Police Program: 4424 Records
E - 36
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police 4424 Records
Work Program

1. Process District Attorney discovery requests and public record requests.

2. Provide data entry, transcription, processing, and distribution of police reports and data entry of FI cards.

3. Process parking, notice to appear, and administrative citations and parking citation administrative reviews.

4. Process false alarm activation notices for Finance Division billing.

5. Process requests for information, report copies, background checks, and local record checks.

6. Perform document imaging for record retention and purging of records.

7. Process documentation for stored, impounded, and repossessed vehicles and their release.

8. Provide Live Scan applicant fingerprinting appointment services.

9. Prepare State mandated reports and conduct audits of law enforcement database use.

10. Provide customer service in-person and by telephone.

Units of Measure

1. Process approximately 800 District Attorney discovery requests and public record requests annually.

2. Process in-custody police reports within 24 hours and other reports by the end of the reporting month.

Approximately 5,370 police reports involving 1,665 arrests and 1,170 FI cards processed annually.

3. Process citations and parking citation administrative review documents within one week of receipt.

Approximately 2,220 notice to appear citations; 8,000 – 10,000 parking citations; and 165 administrative review documents processed annually.

4. Process false alarm activation notices daily. Approximately 1,230 notices processed annually.

5. Process requests for information and copies of records received annually.

6. Scan police reports weekly for retention. Approximately 8 hours of scanning accomplished weekly.

7. Process CLETS entries, data entry, and documentation for approximately 2,000 vehicle records annually.

8. Provide weekly Live Scan fingerprint appointment scheduling services for City of Montclair employment applicants.

9. Prepare State mandated statistical reports monthly and conduct audits of law enforcement database use pursuant to system requirements. Reports and audits are completed by required deadlines.

10. Staff the Records Bureau seven days per week. The Records Bureau is staffed 362 days per year.

Personnel Services – $701,308
Salary requests are for: Police Services Supervisor (1.00) – $87,039; Police Services Specialist (6.00) – $313,445; Receptionist/Office Specialist (1.00) – $43,848; Data Entry Clerk (2.00/part-time) – $31,580. Cost allocations are as follows: full-time salaries – $444,332; part-time salaries – $31,580; additional pay – $3,480; overtime – $20,000; benefit costs – $201,916.

Services and Supplies – $12,000
Funding requested is for: office supplies – direct – $12,000.

Capital Outlay
No funding requested.

E - 37
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 4:02PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4424 Records
E10 Personnel Services
302,411 321,453 424,143.00 0.00 41010-400-00000Regular Earnings 0.00 444,332.00 430,687.00 0.00 0.00 44,040 41,281 31,562.00 0.00 42020-400-00000Part Time Wages 0.00 31,580.00 31,580.00 0.00 0.00 20,950 19,600 20,000.00 0.00 43010-400-00000Overtime 0.00 20,000.00 15,000.00 0.00 0.00 1,847 1,964 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 237 1,568 3,298.00 0.00 44190-400-00000Sick Leave Redemption 0.00 4,559.00 4,559.00 0.00 0.00 1,809 1,809 1,800.00 0.00 44250-400-00000Bilingual Pay 0.00 1,800.00 1,800.00 0.00 0.00 1,193 1,207 1,680.00 0.00 44370-400-00000Uniform Maintenance 0.00 1,680.00 1,680.00 0.00 0.00 0 0 122,100.00 0.00 45220-400-00000Benefit Plan 0.00 126,000.00 126,000.00 0.00 0.00 37,210 40,166 50,222.00 0.00 45250-400-00000P.E.R.S. 0.00 59,065.00 50,867.00 0.00 0.00 1,254 1,390 1,786.00 0.00 45270-400-00000LTD Insurance 0.00 1,960.00 1,900.00 0.00 0.00 1,022 1,077 1,062.00 0.00 45290-400-00000Life Insurance 0.00 1,472.00 1,472.00 0.00 0.00 5,401 5,639 6,607.00 0.00 45330-400-00000Medicare 0.00 6,902.00 6,704.00 0.00 0.00 2,731 2,559 1,957.00 0.00 45340-400-00000Social Security 0.00 1,958.00 1,958.00 0.00 0.00 420,105 439,713 666,217 0 Personnel Services Totals: 0.00 701,308 674,207 0 0 E20 Services & Supplies
11,238 8,903 9,500.00 0.00 51060-400-00000Office Supplies 0.00 12,000.00 12,000.00 0.00 0.00 1,651 2,230 0.00 0.00 52010-400-00000Maintenance - Office Equipment 0.00 0.00 0.00 0.00 0.00 12,889 11,132 9,500 0 Services & Supplies Totals: 0.00 12,000 12,000 0 0 432,994 450,845 675,717 0 EXPENDITURES TOTALS: 0.00 713,308 686,207 0 0 GL-Budget Analysis (6/1/2023 - 4:02 PM) Page 1
E - 38
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
432,994 450,845 675,717 0 DEPT EXPENSES 0.00 713,308 686,207 0 0 (432,994) (450,845) (675,717) 0 Records Totals: 0.00 (713,308) (686,207) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
432,994 450,845 675,717 0 FUND EXPENSES 0.00 713,308 686,207 0 0 (432,994) (450,845) (675,717) 0 General Fund Totals: 0.00 (713,308) (686,207) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
432,994 450,845 675,717 0 REPORT EXPENSES 0.00 713,308 686,207 0 0 (432,994) (450,845) (675,717) 0 REPORT TOTALS: 0.00 (713,308) (686,207) 0 0 GL-Budget Analysis (6/1/2023 - 4:02 PM) Page 2
E - 39

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4424 Records Object Number 51060 OFFICE SUPPLIES – DIRECT – $12,000 Printing and purchase of various crime report forms, alarm cards, parking citations, notice to appear citations, and citation correction forms required for traffic enforcement programs, and miscellaneous operational forms; report folders and number tabs for police reports, $11,700 Special office orders such as customized stamps, name plates, and monthly planners, $300 E - 40
PROGRAM BUDGET SUMMARY – 1
Program Number 4425
Department Division Program
Police Investigations
Program Description
This program is responsible for providing investigative follow-up based on solvability factors of reported crimes for the purpose of apprehension of suspects and recovery of stolen property. Personnel in this program provide narcotic enforcement; strive for case clearances; provide tracking and enforcement of sex, narcotics, arson, and gang registrants; and prepare cases for presentation to the District Attorney's office for successful prosecution.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 1,202,012 1,305,086 1,285,086
Services and Supplies 221,440 226,645 226,645
Capital Outlay 136,547 41,700 0
Total 1,559,999 1,573,431 1,511,731
Personnel Authorized 9.00 (FT) 9.00 (FT) 9.00 (FT)
Source of Funds
General Fund 1,245,712 1,362,736 1,260,586
Forfeiture Fund – State 7,500 0 0
SB 509 Public Safety Fund 170,240 168,995 176,145
COPS ELEAS Grant Fund 100,447 0 75,000
Equipment Replacement Fund 36,100 41,700 0
Total 1,559,999 1,573,431 1,511,731
E - 41
Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Sergeant 1.00 1.00 1.00 138,690 138,690
Police Officer 5.00 5.00 5.00 521,665 521,665
Administrative Specialist 1.00 1.00 1.00 61,170 61,170
Crime Analyst 1.00 1.00 1.00 67,183 67,183
Property Custody Clerk 1.00 1.00 1.00 50,948 50,948
Full Time 9.00 9.00 9.00 839,656 839,656
Additional Pay 35,713 35,713
Overtime 100,000 80,000
Total Salaries & Wages 975,369 955,369
Benefit Costs 192,139 192,139
PERS Benefit Costs 137,578 137,578
Total Benefit Costs 329,717 329,717
TOTAL 1,305,086 1,285,086

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Police Program: 4425 Investigations
E - 42
PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police 4425 Investigations
Work Program

1. Maintain and process evidence and property coming into the custody of the Department.

2. Provide firearms range training for sworn personnel.

3. Investigate cases with potential for clearances based on solvability factors.

4. Initiate and investigate drug related cases (IRNET).

Units of Measure

1. Maintain and process evidence and property for approximately 5,370 crime reports, resulting in approximately 2,200 individual items annually.

2. Provide monthly range training for 55 officers and 11 reserve officers. Of the 12 range training sessions, 6 are mandatory. New officers also attend special range sessions for department specific firearm certification.

3. Strive for 100% case clearance on cases assigned to the unit for additional follow–up.

Personnel Services – $1,305,086
Salary requests are for: Sergeant (1.00) – $138,690; Police Officer (5.00) – $521,665; Administrative Specialist (1.00) – $61,170; Crime Analyst (1.00) – $67,183; Property Custody Clerk (1.00) – $50,948. Cost allocations are as follows: full–time salaries – $839,656; additional pay – $35,713; overtime – $100,000; benefit costs – $329,717.

Services and Supplies – $226,645
Funding requested is for: range supplies – $20,500; program supplies – $5,500; data processing – $3,000; special investigations – $8,000; special contract services – $176,145; medical services – $5,000; small equipment – $5,400; miscellaneous expenditures – $3,100.

Capital Outlay – $41,700
Funding is requested for: one investigations vehicle – $34,200; emergency equipment for one investigations vehicle – $7,500.

E - 43
General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 4:09PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4425 Investigations
E10 Personnel Services
697,242 664,242 759,187.00 0.00 41010-400-00000Regular Earnings 0.00 839,656.00 839,656.00 0.00 0.00 91,115 122,775 130,000.00 0.00 43010-400-00000Overtime 0.00 100,000.00 80,000.00 0.00 0.00 0 0 0.00 0.00 43012-400-00000O/T Reimbursement 0.00 0.00 -75,000.00 0.00 0.00 13,759 13,215 13,140.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 17,367.00 17,367.00 0.00 0.00 12,701 10,813 13,819.00 0.00 44190-400-00000Sick Leave Redemption 0.00 14,969.00 14,969.00 0.00 0.00 9,218 8,451 6,300.00 0.00 44210-400-00000Detective Incentive 0.00 26,413.00 26,413.00 0.00 0.00 1,749 1,749 1,740.00 0.00 44230-400-00000Educational Incentive 0.00 0.00 0.00 0.00 0.00 8,696 7,796 9,000.00 0.00 44240-400-00000POST Certificate Pay 0.00 7,500.00 7,500.00 0.00 0.00 1,025 1,025 1,020.00 0.00 44370-400-00000Uniform Maintenance 0.00 1,800.00 1,800.00 0.00 0.00 0 0 137,700.00 0.00 45220-400-00000Benefit Plan 0.00 142,800.00 142,800.00 0.00 0.00 130,690 108,701 114,358.00 0.00 45250-400-00000P.E.R.S. 0.00 137,578.00 137,578.00 0.00 0.00 2,834 2,693 3,096.00 0.00 45270-400-00000LTD Insurance 0.00 3,279.00 3,279.00 0.00 0.00 1,275 1,204 1,644.00 0.00 45290-400-00000Life Insurance 0.00 1,548.00 1,548.00 0.00 0.00 10,617 12,120 11,008.00 0.00 45330-400-00000Medicare 0.00 12,176.00 12,176.00 0.00 0.00 980,923 954,784 1,202,012 0 Personnel Services Totals: 0.00 1,305,086 1,210,086 0 0 E20 Services & Supplies
16,376 20,981 20,500.00 0.00 51040-400-00000Range Supplies 0.00 20,500.00 20,500.00 0.00 0.00 3,118 6,296 6,000.00 0.00 51130-400-00000Program Supplies 0.00 5,500.00 5,500.00 0.00 0.00 36 597 0.00 0.00 52010-400-00000Maintenance - Office Equipment 0.00 0.00 0.00 0.00 0.00 2,680 3,207 4,100.00 0.00 52250-400-00000Data Process/Service Bureau 0.00 3,000.00 3,000.00 0.00 0.00 2,026 9,705 14,000.00 0.00 52440-400-00000Special Investigations 0.00 8,000.00 8,000.00 0.00 0.00 0 0 0.00 0.00 52450-400-00000Special Contract Services 0.00 7,150.00 0.00 0.00 0.00 6,500 5,000 5,000.00 0.00 52460-400-00000Medical Services 0.00 5,000.00 5,000.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 4:09 PM) Page 1
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0.00 0.00 52690-400-00000Small Equipment 0.00 5,400.00 5,400.00 0.00 0.00 976 3,245 5,600.00 0.00 52990-400-00000Miscellaneous Expenditures 0.00 3,100.00 3,100.00 0.00 0.00 31,712 49,031 55,200 0 Services & Supplies Totals: 0.00 57,650 50,500 0 0 1,012,635 1,003,815 1,257,212 0 EXPENDITURES TOTALS: 0.00 1,362,736 1,260,586 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
1,012,635 1,003,815 1,257,212 0 DEPT EXPENSES 0.00 1,362,736 1,260,586 0 0 (1,012,635) (1,003,815) (1,257,212) 0 Investigations Totals: 0.00 (1,362,736) (1,260,586) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
1,012,635 1,003,815 1,257,212 0 FUND EXPENSES 0.00 1,362,736 1,260,586 0 0 (1,012,635) (1,003,815) (1,257,212) 0 General Fund Totals: 0.00 (1,362,736) (1,260,586) 0 0 1140 Forfeiture Fund - State
4425 Investigations
E20 Services & Supplies
0 0 7,500.00 0.00 51040-400-00000Range Supplies 0.00 0.00 0.00 0.00 0.00 0 0 7,500 0 Services & Supplies Totals: 0.00 0 0 0 0
0 0 7,500 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 7,500 0 DEPT EXPENSES 0.00 0 0 0 0
0 0 (7,500) 0 Investigations Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 7,500 0 FUND EXPENSES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 4:09 PM) Page 2
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 (7,500) 0 Forfeiture Fund - State Totals: 0.00 0 0 0 0 1143 SB 509 Public Safety Fund
4425 Investigations
E20 Services & Supplies
58,744 66,568 170,240.00 0.00 52450-400-00000Special Contract Services 0.00 168,995.00 176,145.00 0.00 0.00 58,744 66,568 170,240 0 Services & Supplies Totals: 0.00 168,995 176,145 0 0 58,744 66,568 170,240 0 EXPENDITURES TOTALS: 0.00 168,995 176,145 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
58,744 66,568 170,240 0 DEPT EXPENSES 0.00 168,995 176,145 0 0 (58,744) (66,568) (170,240) 0 Investigations Totals: 0.00 (168,995) (176,145) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
58,744 66,568 170,240 0 FUND EXPENSES 0.00 168,995 176,145 0 0 (58,744) (66,568) (170,240) 0 SB 509 Public Safety Fund Totals: 0.00 (168,995) (176,145) 0 0 1149 COPS ELEAS Grant
4425 Investigations
E10 Personnel Services
0 0 0.00 0.00 43010-400-00000Overtime 0.00 0.00 75,000.00 0.00 0.00 0 0 0 0 Personnel Services Totals: 0.00 0 75,000 0 0
E30 Capital Outlay
0 0 86,947.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 0 0 13,500.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 100,447 0 Capital Outlay Totals: 0.00 0 0 0 0
0 0 100,447 0 EXPENDITURES TOTALS: 0.00 0 75,000 0 0
GL-Budget Analysis (6/1/2023 - 4:09 PM) Page 3
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 100,447 0 DEPT EXPENSES 0.00 0 75,000 0 0
0 0 (100,447) 0 Investigations Totals: 0.00 0 (75,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 100,447 0 FUND EXPENSES 0.00 0 75,000 0 0
0 0 (100,447) 0 COPS ELEAS Grant Totals: 0.00 0 (75,000) 0 0 1750 Equipment Replacement Fund
4425 Investigations
E30 Capital Outlay
0 0 30,600.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 34,200.00 0.00 0.00 0.00 0 0 5,500.00 0.00 62050-400-00000Other Equipment 0.00 7,500.00 0.00 0.00 0.00 0 0 36,100 0 Capital Outlay Totals: 0.00 41,700 0 0 0
0 0 36,100 0 EXPENDITURES TOTALS: 0.00 41,700 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 0 36,100 0 DEPT EXPENSES 0.00 41,700 0 0 0
0 0 (36,100) 0 Investigations Totals: 0.00 (41,700) 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 0 36,100 0 FUND EXPENSES 0.00 41,700 0 0 0
0 0 (36,100) 0 Equipment Replacement Fund Totals: 0.00 (41,700) 0 0 0 GL-Budget Analysis (6/1/2023 - 4:09 PM) Page 4
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
1,071,379 1,070,383 1,571,499 0 REPORT EXPENSES 0.00 1,573,431 1,511,731 0 0 (1,071,379) (1,070,383) (1,571,499) 0 REPORT TOTALS: 0.00 (1,573,431) (1,511,731) 0 0 GL-Budget Analysis (6/1/2023 - 4:09 PM) Page 5
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4425 Investigations Object Number 51040 RANGE SUPPLIES – $20,500 Range supplies including targets, ammunition, cleaning equipment, $16,000 Range ammunition for mandated short-barrel rifle training for new officers (10 @ $450), $4,500 51130 PROGRAM SUPPLIES – $5,500 Miscellaneous investigation supplies used during crime scene investigations and in–house evidence processing including, but not limited to, bulk storage barrels; various fingerprint brushes, powders, and lifting tapes; evidence tags; security seals; evidence box sealing tape; drying locker carbon and pre-filters; drying locker cabinet tags; downflow latent print dusting station HEPA and pre–filters; Kraft evidence bags; Kraft paper roll; heat sealer poly tubing roll; shoe covers; gunshot residue kits; backing cards; knife and gun boxes; marking items; and syringe collection tubes. 52250 DATA PROCESSING – $3,000
Accurint – Service fee for information and data search services for investigators. 52440 SPECIAL INVESTIGATIONS – $8,000 Confidential informant funds, $6,000 Extraditions from other law enforcement jurisdictions, $1,000 Expenditures to include travel, DNA testing, and other investigative follow-up techniques, $1,000 52450 SPECIAL CONTRACT SERVICES – $176,145 Annual Cal–ID contract, $45,000 (SB 509 Fund) Leica laser scanning forensic mapping system annual software subscription services with Precision Survey Supply, LLC, $8,550 (SB 509 Fund) Yearly contract with Vigilant Solutions, LLC for access to license plate recognition (LPR) data, $8,715 (SB 509 Fund) Annual subscription for facial recognition software platform access with AFR Engine, $5,000 (SB 509 Fund) Annual subscription to monitor two mobile GPS tracking units with LiveView GPS Inc., $1,010 (SB 509 Fund) (continued on next page) E - 49

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4425 Investigations Object Number 52450 SPECIAL CONTRACT SERVICES – continued Annual tracking service fee for two electronic stakeout tracker systems with 3SI Security Systems, Inc., $720 (SB 509 Fund) Yearly lease of 40 automated license plate reader cameras with Flock Group, Inc., $100,000 (SB 509 Fund) Annual subscription for cellular phone data mapping and analysis software (TRAX) with LexisNexis, $7,150 (Moved to SB 509 Fund) 52460 MEDICAL SERVICES – $5,000
Annual contract for services provided by San Bernardino County Child Assessment Center and Law Enforcement Medical Services. 52690 SMALL EQUIPMENT – $5,400
Chairs for the Detective Bureau (9 @ $600 each) 52990 MISCELLANEOUS EXPENDITURES – $3,100 Electronic cell phone data search warrants, including pen registers, GPS pings, cell tower dumps, and duplicate records production, $1,000 Cleanups from significant incidents, such as shootings and traffic collisions, $600 Newspaper ads for notices of unclaimed money in the Police Department Refundable Deposits account, $1,500 E - 50

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Police Program: 4425 Investigations
Object Code Item Justification Cost 62020 Investigations Vehicle Unit #433, currently assigned to Investigations, is in need of replacement. This 2006 $34,200 Chevrolet Malibu has high mileage and is currently in need of a computer module, which would cost more than the value of the vehicle. Many parts are no longer available for this 17-year-old vehicle, and junkyard parts were used for recent repairs. The City mechanic reviewed and approved this replacement recommendation. The Department is requesting to purchase one 2024 Honda Accord LX. (Equipment Replacement Fund) 62050 Emergency Vehicle Emergency equipment and installation for one investigations vehicle. $7,500 Conversion (Equipment Replacement Fund)
Total: $41,700
(Not approved in City Manager’s Budget)
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PROGRAM BUDGET SUMMARY – 1
Program Number 4426
Department Division Program
Police Field Services Uniform Patrol
Program Description
Uniform Patrol encompasses the basic line function of the Police Department. Personnel in this division are responsible for providing 24-hour uniformed service for emergencies, calls for service by the community, preliminary investigations, arrests, traffic related activities, and narcotic interdiction.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 5,446,756 6,734,818 6,250,908
Services and Supplies 753,630 688,665 636,440
Capital Outlay 1,137,100 218,400 218,400
Total 7,337,486 7,641,883 7,105,748
Personnel Authorized 43.00 (FT) 45.00 (FT) 45.00 (FT)
Source of Funds
General Fund 5,764,914 7,081,028 6,419,893
Forfeiture Fund – State 4,495 0 0
Prop 30 / AB 109 50,900 0 0
SB 509 Public Safety Fund 114,550 18,225 98,625
Forfeiture Fund – Federal 143,800 0 0
Forfeiture Fund – Treasury 9,236 0 0
School District Grant Fund 109,512 124,230 124,230
COPS ELEAS Grant Fund 200,000 200,000 325,000
Safety Department Grants 653,875 0 0
Equipment Replacement Fund 286,204 218,400 138,000
Total 7,337,486 7,641,883 7,105,748
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Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Lieutenant 2.00 2.00 2.00 328,872 328,872
Sergeant 6.00 6.00 6.00 748,744 748,744
Police Officer 35.00 37.00 37.00 3,417,899 3,244,186
-17,457 -17,457
3,400,442 3,226,729

Full Time 43.00 45.00 45.00 4,495,515 4,321,802
Admin other Departments -17,457 -17,457
4,478,058 4,304,345
Additional Pay 91,965 89,357
Overtime 600,000 353,000
Total Salaries & Wages 5,170,023 4,746,702
Benefit Costs 879,660 842,593
PERS Benefit Costs 685,135 661,613
Total Benefit Costs 1,564,795 1,504,206
TOTAL 6,734,818 6,250,908
Total FT Positions/Salaries

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Police Program: 4426 Uniform Patrol
Admin other Depts - CFDs
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PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police Field Services 4426 Uniform Patrol
Work Program

1. Respond to community requests for police services and engage in proactive patrol activities.

2. Provide orderly flow of traffic throughout the City through education and enforcement stops.

3. Reduce the overall crime rate through enforcement and development of partnerships with the community.

4. Deploy the Special Enforcement Team, School Resource Officer, Traffic Enforcement Bureau, and Community Relations Division.

Units of Measure

1. Respond to Priority One calls for service within 2.5 minutes and Priority Two calls for service within 15 minutes.

2. Reduce total number of traffic collisions (539) through increased enforcement and education.

3. Increase the number of graffiti related arrests by 2% through proactive and reactive investigative techniques.

4. Decrease overall part one crime rate (1,951) by 2% through proactive community oriented policing tactics, including parole and probation sweeps.

5. Increase self-initiated narcotic investigations by 2%.

Personnel Services – $6,734,818
Salary requests are for: Lieutenant (2.00) – $328,872; Sergeant (6.00) – $748,744; Police Officer (37.00) – $3,417,899; Admin Other Departments – CFDs – <$17,457>. Cost allocations are as follows: full–time salaries – $4,478,058; additional pay – $91,965; overtime – $600,000; benefit costs – $1,564,795.

Services and Supplies – $688,665
Funding requested is for: books and publications – $300; prisoner meals – $300; uniforms – $41,425; ballistic vest reimbursement – <$8,500>; program supplies – $1,625; personnel protective equipment – $21,200; gasoline – $170,000; diesel fuel – $17,500; maintenance – transportation and work equipment – $7,500; maintenance – other equipment – $9,000; special contract services – $243,225; medical services – $70,000; vocational training – $47,000; personnel training – $58,800; small equipment – $5,290; recruitment expense – $4,000.

Capital Outlay – $218,400
Funding is requested for: three patrol vehicles – $138,000; emergency equipment for three patrol vehicles – $80,400.

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General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 4:14PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4426 Uniform Patrol
E10 Personnel Services
3,005,037 3,423,584 3,492,991.00 0.00 41010-400-00000Regular Earnings 0.00 4,495,515.00 4,321,802.00 0.00 0.00 (502,015) (112,742) -125,382.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 -141,687.00 -141,687.00 0.00 0.00 640,760 717,471 582,000.00 0.00 43010-400-00000Overtime 0.00 600,000.00 353,000.00 0.00 0.00 (100,000) (100,000) -200,000.00 0.00 43011-400-00000O/T Reimbursement 0.00 -200,000.00 -325,000.00 0.00 0.00 81,565 102,622 30,000.00 0.00 44170-400-00000Holiday Pay 0.00 30,000.00 30,000.00 0.00 0.00 29,493 40,427 38,472.00 0.00 44180-400-00000Longevity Conduct Pay 0.00 30,149.00 30,149.00 0.00 0.00 26,784 22,482 34,106.00 0.00 44190-400-00000Sick Leave Redemption 0.00 35,946.00 33,631.00 0.00 0.00 0 0 0.00 0.00 44200-400-00000FTO Incentive 0.00 20,325.00 17,717.00 0.00 0.00 4,087 5,587 2,580.00 0.00 44230-400-00000Educational Incentive 0.00 0.00 0.00 0.00 0.00 21,297 23,223 17,100.00 0.00 44240-400-00000POST Certificate Pay 0.00 19,500.00 19,500.00 0.00 0.00 15,145 16,735 21,060.00 0.00 44370-400-00000Uniform Maintenance 0.00 22,140.00 22,140.00 0.00 0.00 0 0 561,600.00 0.00 45220-400-00000Benefit Plan 0.00 706,800.00 675,600.00 0.00 0.00 11,613 11,952 11,932.00 0.00 45240-400-00000Deferred Compensation 0.00 13,154.00 13,154.00 0.00 0.00 506,848 555,627 589,939.00 0.00 45250-400-00000P.E.R.S. 0.00 685,135.00 661,613.00 0.00 0.00 12,484 18,742 16,159.00 0.00 45270-400-00000LTD Insurance 0.00 18,861.00 18,158.00 0.00 0.00 6,925 7,904 8,470.00 0.00 45290-400-00000Life Insurance 0.00 9,562.00 9,230.00 0.00 0.00 55,417 63,180 56,217.00 0.00 45330-400-00000Medicare 0.00 65,188.00 62,671.00 0.00 0.00 3,815,439 4,796,794 5,137,244 0 Personnel Services Totals: 0.00 6,410,588 5,801,678 0 0 E20 Services & Supplies
454 39 230.00 0.00 51020-400-00000Books and Publications 0.00 300.00 300.00 0.00 0.00 0 0 300.00 0.00 51030-400-00000Prisoner Meals 0.00 300.00 300.00 0.00 0.00 39,093 26,697 33,000.00 0.00 51100-400-00000Uniforms 0.00 41,425.00 35,000.00 0.00 0.00 (6,037) (6,097) -8,250.00 0.00 51101-400-00000Ballistic Vest Reimbursement 0.00 -8,500.00 -8,500.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 1
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
2,065 831 5,600.00 0.00 51130-400-00000Program Supplies 0.00 1,625.00 1,625.00 0.00 0.00 13,317 19,227 21,000.00 0.00 51140-400-00000Personnel Protective Equipment 0.00 21,200.00 21,200.00 0.00 0.00 105,930 185,605 193,000.00 0.00 51500-400-00000Gasoline 0.00 170,000.00 155,000.00 0.00 0.00 7,506 15,719 29,000.00 0.00 51510-400-00000Diesel Fuel 0.00 17,500.00 17,500.00 0.00 0.00 1,886 3,024 3,000.00 0.00 52030-400-00000Maintenance - Transportation/W 0.00 7,500.00 7,500.00 0.00 0.00 6,396 9,128 13,550.00 0.00 52050-400-00000Maintenance - Other Equipment 0.00 9,000.00 9,000.00 0.00 0.00 177,342 191,952 207,750.00 0.00 52450-400-00000Special Contract Services 0.00 225,000.00 225,000.00 0.00 0.00 80,522 69,769 60,000.00 0.00 52460-400-00000Medical Services 0.00 70,000.00 60,000.00 0.00 0.00 0 44,189 20,800.00 0.00 52540-400-00000Vocational Training 0.00 47,000.00 40,000.00 0.00 0.00 23,314 27,628 32,000.00 0.00 52570-400-00000Personnel Training 0.00 58,800.00 45,000.00 0.00 0.00 5,878 5,518 5,290.00 0.00 52690-400-00000Small Equipment 0.00 5,290.00 5,290.00 0.00 0.00 418 1,088 2,200.00 0.00 54941-400-00000PD Recruitment Expense 0.00 4,000.00 4,000.00 0.00 0.00 458,083 594,317 618,470 0 Services & Supplies Totals: 0.00 670,440 618,215 0 0 E30 Capital Outlay
0 0 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 0 0 Capital Outlay Totals: 0.00 0 0 0 0
4,273,523 5,391,111 5,755,714 0 EXPENDITURES TOTALS: 0.00 7,081,028 6,419,893 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
4,273,523 5,391,111 5,755,714 0 DEPT EXPENSES 0.00 7,081,028 6,419,893 0 0 (4,273,523) (5,391,111) (5,755,714) 0 Uniform Patrol Totals: 0.00 (7,081,028) (6,419,893) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
4,273,523 5,391,111 5,755,714 0 FUND EXPENSES 0.00 7,081,028 6,419,893 0 0 (4,273,523) (5,391,111) (5,755,714) 0 General Fund Totals: 0.00 (7,081,028) (6,419,893) 0 0 1133 May Bdgt Revise Cares Act Dist
4426 Uniform Patrol
E10 Personnel Services
487,588 0 0.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 2
E - 56
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
487,588 0 0 0 Personnel Services Totals: 0.00 0 0 0 0
487,588 0 0 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
487,588 0 0 0 DEPT EXPENSES 0.00 0 0 0 0
(487,588) 0 0 0 Uniform Patrol Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
487,588 0 0 0 FUND EXPENSES 0.00 0 0 0 0
(487,588) 0 0 0 May Bdgt Revise Cares Act Dist Totals: 0.00 0 0 0 0 1140 Forfeiture Fund - State
4426 Uniform Patrol
E30 Capital Outlay
6,600 0 3,105.00 0.00 62010-400-00000Office Equipment/Furniture 0.00 0.00 0.00 0.00 0.00 0 0 1,390.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 6,600 0 4,495 0 Capital Outlay Totals: 0.00 0 0 0 0
6,600 0 4,495 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
6,600 0 4,495 0 DEPT EXPENSES 0.00 0 0 0 0
(6,600) 0 (4,495) 0 Uniform Patrol Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
6,600 0 4,495 0 FUND EXPENSES 0.00 0 0 0 0
(6,600) 0 (4,495) 0 Forfeiture Fund - State Totals: 0.00 0 0 0 0 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 3
E - 57
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1141 Prop 30/AB 109
4426 Uniform Patrol
E20 Services & Supplies
1,658 8,584 38,790.00 0.00 51130-400-00000Police Explorer Program 0.00 0.00 0.00 0.00 0.00 14,178 14,200 12,110.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 1,321 1,091 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 17,158 23,875 50,900 0 Services & Supplies Totals: 0.00 0 0 0 0 17,158 23,875 50,900 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
17,158 23,875 50,900 0 DEPT EXPENSES 0.00 0 0 0 0
(17,158) (23,875) (50,900) 0 Uniform Patrol Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
17,158 23,875 50,900 0 FUND EXPENSES 0.00 0 0 0 0
(17,158) (23,875) (50,900) 0 Prop 30/AB 109 Totals: 0.00 0 0 0 0 1143 SB 509 Public Safety Fund
4426 Uniform Patrol
E20 Services & Supplies
0 3,350 17,250.00 0.00 52450-400-00000Special Contract Services 0.00 18,225.00 18,225.00 0.00 0.00 0 3,350 17,250 0 Services & Supplies Totals: 0.00 18,225 18,225 0 0 E30 Capital Outlay
0 0 97,300.00 0.00 62050-400-00000Other Equipment 0.00 0.00 80,400.00 0.00 0.00 0 0 97,300 0 Capital Outlay Totals: 0.00 0 80,400 0 0
0 3,350 114,550 0 EXPENDITURES TOTALS: 0.00 18,225 98,625 0 0 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 4
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 3,350 114,550 0 DEPT EXPENSES 0.00 18,225 98,625 0 0
0 (3,350) (114,550) 0 Uniform Patrol Totals: 0.00 (18,225) (98,625) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 3,350 114,550 0 FUND EXPENSES 0.00 18,225 98,625 0 0
0 (3,350) (114,550) 0 SB 509 Public Safety Fund Totals: 0.00 (18,225) (98,625) 0 0 1144 Forfeiture Fund-Federal/DOJ
4426 Uniform Patrol
E20 Services & Supplies
78 0 0.00 0.00 51100-400-00000Uniforms 0.00 0.00 0.00 0.00 0.00 0 110,000 0.00 0.00 52450-400-00000Special Contract Services 0.00 0.00 0.00 0.00 0.00 0 0 53,000.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 78 110,000 53,000 0 Services & Supplies Totals: 0.00 0 0 0 0 E30 Capital Outlay
4,314 0 90,800.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 4,314 0 90,800 0 Capital Outlay Totals: 0.00 0 0 0 0
4,392 110,000 143,800 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
4,392 110,000 143,800 0 DEPT EXPENSES 0.00 0 0 0 0
(4,392) (110,000) (143,800) 0 Uniform Patrol Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
4,392 110,000 143,800 0 FUND EXPENSES 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 5
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
(4,392) (110,000) (143,800) 0 Forfeiture Fund-Federal/DOJ Totals: 0.00 0 0 0 0 1147 Fed Asset Forfeiture-Treasury
4426 Uniform Patrol
E20 Services & Supplies
0 890 4,810.00 0.00 51130-400-00000Program Supplies 0.00 0.00 0.00 0.00 0.00 0 890 4,810 0 Services & Supplies Totals: 0.00 0 0 0 0
E30 Capital Outlay
0 0 4,426.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 4,426 0 Capital Outlay Totals: 0.00 0 0 0 0
0 890 9,236 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 890 9,236 0 DEPT EXPENSES 0.00 0 0 0 0
0 (890) (9,236) 0 Uniform Patrol Totals: 0.00 0 0 0 0
0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 890 9,236 0 FUND EXPENSES 0.00 0 0 0 0
0 (890) (9,236) 0 Fed Asset Forfeiture-Treasury Totals: 0.00 0 0 0 0 1148 School District Grant Fund
4426 Uniform Patrol
E10 Personnel Services
0 98,315 109,512.00 0.00 41011-400-00000Regular Earnings Reimbursement 0.00 124,230.00 124,230.00 0.00 0.00 0 98,315 109,512 0 Personnel Services Totals: 0.00 124,230 124,230 0 0 0 98,315 109,512 0 EXPENDITURES TOTALS: 0.00 124,230 124,230 0 0 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 6
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 98,315 109,512 0 DEPT EXPENSES 0.00 124,230 124,230 0 0 0 (98,315) (109,512) 0 Uniform Patrol Totals: 0.00 (124,230) (124,230) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 98,315 109,512 0 FUND EXPENSES 0.00 124,230 124,230 0 0 0 (98,315) (109,512) 0 School District Grant Fund Totals: 0.00 (124,230) (124,230) 0 0 1149 COPS ELEAS Grant
4426 Uniform Patrol
E10 Personnel Services
100,000 100,000 200,000.00 0.00 43010-400-00000Overtime 0.00 200,000.00 325,000.00 0.00 0.00 100,000 100,000 200,000 0 Personnel Services Totals: 0.00 200,000 325,000 0 0 100,000 100,000 200,000 0 EXPENDITURES TOTALS: 0.00 200,000 325,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
100,000 100,000 200,000 0 DEPT EXPENSES 0.00 200,000 325,000 0 0 (100,000) (100,000) (200,000) 0 Uniform Patrol Totals: 0.00 (200,000) (325,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
100,000 100,000 200,000 0 FUND EXPENSES 0.00 200,000 325,000 0 0 (100,000) (100,000) (200,000) 0 COPS ELEAS Grant Totals: 0.00 (200,000) (325,000) 0 0 1163 Safety/PW Dept Grants
4426 Uniform Patrol
E10 Personnel Services
16,295 8,182 0.00 0.00 43010-400-16503Overtime - STEP/OTS Grant 0.00 0.00 0.00 0.00 0.00 222 111 0.00 0.00 45330-400-00000Medicare 0.00 0.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 7
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
16,517 8,293 0 0 Personnel Services Totals: 0.00 0 0 0 0 E20 Services & Supplies
500 0 0.00 0.00 51130-400-16503Program Materials - STEP Grant 0.00 0.00 0.00 0.00 0.00 275 0 0.00 0.00 52460-400-16503Phlebotomist - STEP/OTS Grant 0.00 0.00 0.00 0.00 0.00 275 0 0.00 0.00 52570-400-16503Personnel Training STEP/OTS 0.00 0.00 0.00 0.00 0.00 1,278 0 0.00 0.00 52690-400-00000Small Equipment 0.00 0.00 0.00 0.00 0.00 2,328 0 0 0 Services & Supplies Totals: 0.00 0 0 0 0
E30 Capital Outlay
0 0 336,600.00 0.00 62020-400-16520Transportation & Work Equipmen 0.00 0.00 0.00 0.00 0.00 16,500 0 0.00 0.00 62050-400-00000Other Equipment 0.00 0.00 0.00 0.00 0.00 4,000 0 0.00 0.00 62050-400-16503Other Equipment STEP/OTS 0.00 0.00 0.00 0.00 0.00 0 0 17,275.00 0.00 62050-400-16516Other Equipment 0.00 0.00 0.00 0.00 0.00 0 0 300,000.00 0.00 62050-400-16518Other Equipment 0.00 0.00 0.00 0.00 0.00 20,500 0 653,875 0 Capital Outlay Totals: 0.00 0 0 0 0
39,345 8,293 653,875 0 EXPENDITURES TOTALS: 0.00 0 0 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
39,345 8,293 653,875 0 DEPT EXPENSES 0.00 0 0 0 0
(39,345) (8,293) (653,875) 0 Uniform Patrol Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
39,345 8,293 653,875 0 FUND EXPENSES 0.00 0 0 0 0
(39,345) (8,293) (653,875) 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 1750 Equipment Replacement Fund
4426 Uniform Patrol
E30 Capital Outlay
0 0 283,995.00 0.00 62020-400-00000Transportation & Work Equipmen 0.00 138,000.00 138,000.00 0.00 0.00 0 49,867 14,214.00 0.00 62050-400-00000Other Equipment 0.00 80,400.00 0.00 0.00 0.00 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 8
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 49,867 298,209 0 Capital Outlay Totals: 0.00 218,400 138,000 0 0 0 49,867 298,209 0 EXPENDITURES TOTALS: 0.00 218,400 138,000 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 49,867 298,209 0 DEPT EXPENSES 0.00 218,400 138,000 0 0 0 (49,867) (298,209) 0 Uniform Patrol Totals: 0.00 (218,400) (138,000) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 49,867 298,209 0 FUND EXPENSES 0.00 218,400 138,000 0 0 0 (49,867) (298,209) 0 Equipment Replacement Fund Totals: 0.00 (218,400) (138,000) 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
4,928,605 5,785,701 7,340,291 0 REPORT EXPENSES 0.00 7,641,883 7,105,748 0 0 (4,928,605) (5,785,701) (7,340,291) 0 REPORT TOTALS: 0.00 (7,641,883) (7,105,748) 0 0 GL-Budget Analysis (6/1/2023 - 4:14 PM) Page 9
E - 63
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – VOCATIONAL TRAINING
Department: Police Program: 4426 Uniform Patrol Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52540 Police Officers and Sergeants HAZMAT / Bloodborne MPD / Online TBA $4,000 Pathogens (OSHA)
52540 TBA, Police Officer Trainee Basic Police Academy (Tuition/EVOC, San Bernardino, CA TBA $43,000 TBA, Police Officer Trainee uniform, range ammunition)
TBA, Police Officer Trainee TBA, Police Officer Trainee TBA, Police Officer Trainee TBA, Police Officer Trainee TBA, Police Officer Trainee TBA, Police Officer Trainee TBA, Police Officer Trainee Total: $47,000
(Only $40,000 approved in City Manager’s Budget)
E - 64
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – PERSONNEL TRAINING
Department: Police Program: 4426 Uniform Patrol Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52570 Supervisors, Field Training Officers (12) Legal Update (4 hours) Fontana, CA December 2023 $1,700 52570 TBA, Police Officer Adv. Interview & Interrogation TBA TBA $3,250 TBA, Police Officer TBA, Police Officer TBA, Police Officer TBA, Police Officer 52570 Police Dispatchers (All) Dispatch Training (Mandated CPT) TBA TBA $4,500 Various Courses (24 hours)
52570 Police Officers and Sergeants (Various) Advanced Officer Training (CPT) TBA TBA $15,000 various courses in addition to
POST mandated Driver Training,
Arrest and Control, Firearms, Performa
Use of Force PSP Strategic Communications, and Implicit Bias and Community Policing
52570 J. Aguilar, Sergeant Officer Involved Shooting TBA TBA $700 R. Godoy, Sergeant Supervisor Course
52570 TBA, Police Officer FTO New Field Training Officer (FTO) Riverside, CA TBA $1,000 TBA, Police Officer FTO (Mandated) TBA, Police Officer FTO 52570 TBA, Police Officer FTO New FTO Crisis Intervention Riverside, CA TBA $600 TBA, Police Officer FTO (Mandated-hours) TBA, Police Officer FTO E - 65
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – PERSONNEL TRAINING
Department: Police Program: 4426 Uniform Patrol Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52570 G. Fonseca, Police Officer Pursuit Intervention Technique (PIT) San Bernardino, CA TBA $4,500 D. Rodriguez, Police Officer A. Hernandez, Police Officer J. Cardenas-Borboa, Police Officer M. Hidalgo, Police Officer D. Mireles, Police Officer S. Herrera, Police Officer A. Barrera, Police Officer E. Zamora, Police Officer T. Mondrala, Police Officer D. Santoro, Police Officer J. Yoteco, Police Officer A. Stevens, Police Officer M. Rubalcava-Delgadillo, Police Officer I. Mendez, Police Officer 52570 TBA, Detective Advanced Homicide Investigation TBA TBA $1,000 TBA, Detective 52570 TBA, Police Officer FTO FTO Re-Certification Riverside, CA TBA $400 TBA, Police Officer FTO 52570 J. Riedell, Sergeant (8 sessions) Supervisory Leadership Institute TBA TBA $4,500 52570 TBA, Sergeant POST Supervisory Course Riverside, CA TBA $2,000 52570 TBA, Police Officer CDR Technician and TBA TBA $2,200 TBA, Police Officer Analyst Certifications 552570 TBA, Lieutenant Management Training San Diego, CA TBA $2,500 E - 66
WORKSHEET – JUSTIFICATION OF

CONFERENCE AND IN-SERVICE TRAINING REQUEST
SCHEDULE B – PERSONNEL TRAINING
Department: Police Program: 4426 Uniform Patrol Object Name and Title of Person Place Where Event Date(s) Total Est. Code Requesting Travel Allowance Reason for Expenditure will be Held of Event Expense 52570 TBA, Lieutenant Budget School San Clemente, CA TBA $2,500 B. Saravia, Dispatch Supervisor 52570 TBA, Captain Executive Development TBA TBA $3,750 52570 J. Lopez, Police Officer Intermediate Collision Training San Bernardino, CA TBA $600 E. Zamora, Police Officer 52570 TBA, Lieutenant Internal Investigations Training TBA TBA $2,850 TBA, Sergeant TBA, Sergeant 52570 G. Fonseca, Police Officer DUI Training TBA TBA $5,250 D. Rodriguez, Police Officer A. Hernandez, Police Officer J. Cardenas-Borboa, Police Officer M. Hidalgo, Police Officer D. Mireles, Police Officer S. Herrera, Police Officer A. Barrera, Police Officer E. Zamora, Police Officer T. Mondrala, Police Officer D. Santoro, Police Officer J. Yoteco, Police Officer A. Stevens, Police Officer M. Rubalcava-Delgadillo, Police Officer I. Mendez, Police Officer Total: $58,800
(Only $45,000 approved in City Manager’s Budget)
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CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4426 Uniform Patrol Object Number 51020 BOOKS AND PUBLICATIONS – $300 Various critical incident support books.
51030 PRISONER MEALS – $300
Meals for detainees.
51100 UNIFORMS – $41,425 (Only $35,000 approved in City Manager’s Budget) Administrative Services uniforms, $400 Support Services uniforms, $1,000 Technical Services uniforms, including cadet uniforms, $1,000 Records Bureau uniforms, $3,000 Investigations Bureau uniforms, $800 Communication Services uniforms, $3,500 Volunteer Services uniforms, including volunteer and reserve officer uniforms, $1,000 Uniform Patrol uniforms and patches, $24,000 Alternate duty uniforms (30 @ $125 each), $3,750 Uniform work boots for patrol officers (17 @ $75 each), $1,275 Uniform work boots for reserve officers (3 @ $75 each), $225 Uniform work boots for Records and Communication personnel (5 @ $75 each), $375 Class A uniform hats, $1,100 51101 BALLISTIC VEST REIMBURSEMENT – <$8,500>
Reimbursement through grants for a portion of the ballistic body armor. 51130 PROGRAM SUPPLIES – $1,625
Inert Pepperball rounds for less lethal training, $675 Bean bags for less lethal training, $950 E - 68

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4426 Uniform Patrol Object Number 51140 PERSONNEL PROTECTIVE EQUIPMENT – $21,200 Concealable ballistic body armor (20 @ $850 each), $17,000 Tactical vest carriers (7 @ $600 each), $4,200 51500 GASOLINE – $170,000 (Only $155,000 approved in City Manager’s Budget) Gasoline used in the operation of patrol and fire vehicles. 51510 DIESEL FUEL – $17,500
Diesel fuel used in the operation of fire vehicles and the police generator. 52030 MAINTENANCE – TRANSPORTATION AND WORK EQUIPMENT – $7,500 Routine maintenance of two police motorcycles, $3,000
Power supplies, LED strobe lights, light bar modules, miscellaneous police vehicle emergency equipment repair parts and labor, $4,500 52050 MAINTENANCE – OTHER EQUIPMENT – $9,000
Maintenance of mobile video recorders, radar/lidar guns, preliminary alcohol screening devices, Live Scan machine, fire suppression equipment, blood alcohol level intoximeters, mobile data computers, tasers, and digital voice recorders; pepperball gun repairs, $3,550 Less lethal shotgun foregrip and stock repairs, $1,000 General maintenance of range ventilation system, $4,450 52450 SPECIAL CONTRACT SERVICES – $243,225
Contract security for Montclair Transcenter, $225,000 Watchguard annual redactive software maintenance, $1,800 (SB 509 Fund) Watchguard annual evidence library software maintenance, $2,755 (SB 509 Fund) Annual fee for LexisNexis Desk Officer Online Reporting System (DORS), $13,670 (SB 509 Fund) E - 69

CITY OF MONTCLAIR

JUSTIFICATION OF SERVICES & SUPPLIES EXPENDITURE REQUESTS Department: Police Program: 4426 Uniform Patrol Object Number 52460 MEDICAL SERVICES – $70,000 (Only $60,000 approved in City Manager’s Budget) Prisoner blood withdrawals, blood alcohol kits, and drug screens. 52540 VOCATIONAL TRAINING – $47,000 (Only $40,000 approved in City Manager’s Budget) Attendance at vocational training classes for all department programs – for detail see "Worksheet – Justification of Conference and In– Service Training Request Schedule B – Vocational Training." 52570 PERSONNEL TRAINING – $58,800 (Only $45,000 approved in City Manager’s Budget) Attendance at Police Officer Standards and Training (P.O.S.T.) training classes for all department programs – for detail see "Worksheet – Justification of Conference and In–Service Training Request Schedule B – Vocational Training." 52690 SMALL EQUIPMENT – $5,290
Belt keepers (8 @ $25 each), $200 Handcuff cases (4 @ $40 each), $160 Magazine holders (8 @ $55 each), $440 HT holder (2 @ $45 each), $90 Baton ring (3 @ $10 each), $30 Sam Browne Belts (12 @ $60 each), $720 Handcuffs (5 @ $35 each), $175 Pepper spray (one case of 25), $375 Active shooter clips (10 @ $10 each), $100 Holsters (20 @ $150 each), $3,000 54941 RECRUITMENT EXPENSE – $4,000 Costs incurred during personnel recruitment efforts (travel, transportation, hotel accommodations, and miscellaneous supplies).

E - 70

CITY OF MONTCLAIR

JUSTIFICATION OF CAPITAL OUTLAY EXPENDITURE REQUESTS
Department: Police Program: 4426 Uniform Patrol
Object Code Item Justification Cost 62020 Patrol Vehicles The Department currently has three patrol vehicles that are in need of replacement: three $138,000 2016 Ford Interceptor Utility vehicles (Units #417, #419, and #420). Unit #417 has high mileage, torn seats and floor, several dents and scratches, and faded door wraps and graphics. It has had numerous issues with its emission system, charging system, A/C system, and its seatbelts. The motor mounts and PTU have been replaced, and the powertrain is out of warranty. Unit #419 has high mileage, torn seats and floor, several dents and scratches, and faded door wraps and graphics. The motor mounts, ignition coils, and water pump have been replaced, and the A/C has been repaired two times. It has had issues with its charging system, and the powertrain is out of warranty. Unit #420 was approved for replacement in the FY 2022-23 Budget; however, it was kept in service one additional year due to another patrol vehicle (Unit #412) that was totaled during a traffic collision and taken out of service. Unit #420 has also been involved in several traffic collisions, it has high mileage, the interior is significantly worn, and it has several dents and scratches, including faded door wraps and graphics. It has had continued electrical and charging issues; the motor, trans mounts, torque strut, and A/C compressor have all been replaced; and the powertrain is out of warranty. The City mechanic reviewed and approved these three replacement recommendations. The Department is requesting to purchase three new 2024 Ford Interceptor Utility vehicles (3 @ $46,000 each). (Equipment Replacement Fund) 62050 Emergency Vehicle Emergency equipment and installation for three new patrol vehicles (3 @ $26,800 each). $80,400 Conversion (Equipment Replacement Fund) (Moved to SB509 Fund) Total: $218,400
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PROGRAM BUDGET SUMMARY – 1
Program Number 4427
Department Division Program
Police Field Services Communications
Program Description
This program is responsible for providing a 24-hour-a-day public safety answering point and communications system for community requests for emergency services, including the entry of information into the California Law Enforcement Telecommunications System and its numerous systems, and the monitoring of video surveillance cameras located at the Montclair Transcenter and the Montclair Police Department.

Current Department City Manager Council
Budget Distribution Authorization Request Recommended Approved Personnel Services 998,020 1,049,630 996,176
Services and Supplies 10,370 12,350 10,350
Capital Outlay 9,402 0 0
Total 1,017,792 1,061,980 1,006,526
Personnel Authorized 10.00 (FT) 10.00 (FT) 10.00 (FT)

2.00 (PT) 2.00 (PT) 2.00 (PT)
Source of Funds
General Fund 999,790 1,055,480 1,000,026
SB 509 Public Safety Fund 8,600 6,500 6,500
Safety Department Grants 9,402 0 0
Total 1,017,792 1,061,980 1,006,526
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Dept City Mgr Dept City Mgr Adopted
Classification Current Request Recom Final Request Recom Budget Police Dispatch Supervisor 1.00 1.00 1.00 100,573 100,573 Police Dispatcher 4.00 2.00 2.00 114,354 114,354
Senior Police Dispatcher 5.00 7.00 7.00 486,608 474,416 Part-Time
Sr Police Dispatcher (Relief) 2.00 2.00 2.00 30,000 30,000 Full Time 10.00 10.00 10.00 701,535 689,343
Part Time 2.00 2.00 2.00 30,000 30,000
Additional Pay 2,400 2,400
Overtime 80,000 40,000
Total Salaries & Wages 813,935 761,743
Benefit Costs 173,601 173,371
PERS Benefit Costs 62,094 61,062
Total Benefit Costs 235,695 234,433
TOTAL 1,049,630 996,176

DETAIL OF SALARIES AND WAGES

POSITION QUOTA APPROPRIATIONS
Department: Police Program: 4427 Communications
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PROGRAM BUDGET SUMMARY – 2
Department Division Program
Police Field Services 4427 Communications
Work Program

1. Serve as Primary Safety Answering Point (PSAP) for 9-1-1 police and fire calls 24 hours per day, seven days per week.

2. Provide 24-hour-per-day telecommunications service for the community.

3. Provide communication support to all Department programs.

4. Provide a communication network with other police service agencies, including confirmation and abstraction of warrants and radio broadcasts.

5. Utilize technical systems to provide law enforcement support for field personnel.

6. Provide prompt response times for 9-1-1 and non-emergency calls for service.

Units of Measure

1. Provide public contact personnel 24 hours per day, seven days per week. Dispatch is staffed 365 days per year, answering approximately 64,837 calls for service. Of those calls, approximately 16,553 are 9-1-1; 40,254 are non–emergency calls; and 8,030 are officer initiated.

2. Provide radio and telephone support to Patrol and the Detective Bureau during calls for service, resulting in approximately 21,671 outbound calls initiated by dispatch personnel annually.

3. Of the total calls received into the dispatch center 36,545 resulted in a documented entry into the CAD system.

4. Exchange information with outside agencies to help facilitate approximately 364 warrant arrests annually.

5. Monitoring and continuous use of 12 technical computer systems and multiple radio channels in the Communication Center and at each dispatch console. Monitor Text to 9-1-1 and GPS tracking systems.

6. Dispatch Priority One calls for service within 2.5 minutes and Priority Two calls for service within 15 minutes.

7. Complete all CLETS transactions within State and Federal mandated time frames.

Personnel Services – $1,049,630
Salary requests are for: Police Dispatch Supervisor (1.00) – $100,573; Police Dispatcher (2.00) – $114,354; Senior Police Dispatcher (7.00) – $486,608; Sr. Police Dispatcher (2.00/part–time) – $30,000. Cost allocations are as follows: full–time salaries – $701,535; part–time salaries – $30,000; additional pay – $2,400; overtime – $80,000; benefit costs – $235,695.

Services and Supplies – $12,350
Funding requested is for: special contract services – $8,580; small equipment – $3,770.

Capital Outlay
No funding requested.

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General Ledger
User: cramirez
Fiscal Year:

Printed: 06/01/2023 - 4:19PM
2024
Budget Analysis
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
1001 General Fund
4427 Communications
E10 Personnel Services
390,576 396,633 645,524.00 0.00 41010-400-00000Regular Earnings 0.00 701,535.00 689,343.00 0.00 0.00 219 0 25,000.00 0.00 42020-400-00000Part Time Wages 0.00 30,000.00 30,000.00 0.00 0.00 118,261 93,830 90,000.00 0.00 43010-400-00000Overtime 0.00 80,000.00 40,000.00 0.00 0.00 3,491 6,959 0.00 0.00 44170-400-00000Holiday Pay 0.00 0.00 0.00 0.00 0.00 2,315 1,655 1,440.00 0.00 44190-400-00000Sick Leave Redemption 0.00 1,342.00 1,342.00 0.00 0.00 904 247 900.00 0.00 44250-400-00000Bilingual Pay 0.00 0.00 0.00 0.00 0.00 1,586 1,505 2,400.00 0.00 44370-400-00000Uniform Maintenance 0.00 2,400.00 2,400.00 0.00 0.00 0 0 152,400.00 0.00 45220-400-00000Benefit Plan 0.00 157,200.00 157,200.00 0.00 0.00 46,373 39,961 66,506.00 0.00 45250-400-00000P.E.R.S. 0.00 62,094.00 61,062.00 0.00 0.00 3,362 4,230 2,720.00 0.00 45270-400-00000LTD Insurance 0.00 3,048.00 2,994.00 0.00 0.00 1,189 1,151 1,770.00 0.00 45290-400-00000Life Insurance 0.00 1,840.00 1,840.00 0.00 0.00 7,526 7,299 9,360.00 0.00 45330-400-00000Medicare 0.00 10,171.00 9,995.00 0.00 0.00 14 0 0.00 0.00 45340-400-00000Social Security 0.00 0.00 0.00 0.00 0.00 575,815 553,469 998,020 0 Personnel Services Totals: 0.00 1,049,630 996,176 0 0 E20 Services & Supplies
3,203 0 0.00 0.00 52020-400-00000Maintenance - Communication Eq 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 52450-400-00000Special Contract Services 0.00 2,080.00 2,080.00 0.00 0.00 777 442 1,770.00 0.00 52690-400-00000Small Equipment 0.00 3,770.00 1,770.00 0.00 0.00 3,980 442 1,770 0 Services & Supplies Totals: 0.00 5,850 3,850 0 0 579,795 553,911 999,790 0 EXPENDITURES TOTALS: 0.00 1,055,480 1,000,026 0 0 GL-Budget Analysis (6/1/2023 - 4:19 PM) Page 1
E - 75
2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
579,795 553,911 999,790 0 DEPT EXPENSES 0.00 1,055,480 1,000,026 0 0 (579,795) (553,911) (999,790) 0 Communications Totals: 0.00 (1,055,480) (1,000,026) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
579,795 553,911 999,790 0 FUND EXPENSES 0.00 1,055,480 1,000,026 0 0 (579,795) (553,911) (999,790) 0 General Fund Totals: 0.00 (1,055,480) (1,000,026) 0 0 1143 SB 509 Public Safety Fund
4427 Communications
E20 Services & Supplies
4,363 6,439 8,600.00 0.00 52450-400-00000Special Contract Services 0.00 6,500.00 6,500.00 0.00 0.00 4,363 6,439 8,600 0 Services & Supplies Totals: 0.00 6,500 6,500 0 0 4,363 6,439 8,600 0 EXPENDITURES TOTALS: 0.00 6,500 6,500 0 0 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
4,363 6,439 8,600 0 DEPT EXPENSES 0.00 6,500 6,500 0 0
(4,363) (6,439) (8,600) 0 Communications Totals: 0.00 (6,500) (6,500) 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
4,363 6,439 8,600 0 FUND EXPENSES 0.00 6,500 6,500 0 0
(4,363) (6,439) (8,600) 0 SB 509 Public Safety Fund Totals: 0.00 (6,500) (6,500) 0 0 1163 Safety/PW Dept Grants
4427 Communications
E30 Capital Outlay
0 1,083 9,402.00 0.00 62040-400-16516Communications Equipment 0.00 0.00 0.00 0.00 0.00 0 1,083 9,402 0 Capital Outlay Totals: 0.00 0 0 0 0
GL-Budget Analysis (6/1/2023 - 4:19 PM) Page 2
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2021 2022 2023 2023
Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 2024 2024 2024 2024
0 1,083 9,402 0 EXPENDITURES TOTALS: 0.00 0 0 0 0
0 0 0 0 DEPT REVENUES 0.00 0 0 0 0
0 1,083 9,402 0 DEPT EXPENSES 0.00 0 0 0 0
0 (1,083) (9,402) 0 Communications Totals: 0.00 0 0 0 0 0 0 0 0 FUND REVENUES 0.00 0 0 0 0
0 1,083 9,402 0 FUND EXPENSES 0.00 0 0 0 0
0 (1,083) (9,402) 0 Safety/PW Dept Grants Totals: 0.00 0 0 0 0 0 0 0 0 REPORT REVENUES 0.00 0 0 0 0
584,158 561,433 1,017,792 0 REPORT EXPENSES 0.00 1,061,980 1,006,526 0 0 (584,158) (561,433) (1,017,792) 0 REPORT TOTALS: 0.00 (1,061,980) (1,006,526) 0 0 GL-Budget Analysis (6/1/2023 - 4:19 PM) Page 3
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Montclair City CouncilJune 22, 2023

Montclair City Council
June 22, 2023