Montebello City Council
June 22, 2022

contacted to provide lockers. Due to the potential health concerns with prolonged mold exposure, it was determined that this was an emergency purchase and exempt from the usual competitive purchasing process.

Under Montebello Municipal Code Chapter 3.20.050A, Conformance with bidding procedures, the City may proceed with an emergency purchase of items/services. The previous municipal code chapter states:

Purchases of supplies and equipment for city use shall be made and accomplished in conformity with Section 3.20.080 or Section 3.20.090 except:

Emergency Procurement: When an emergency, as determined by the purchasing agent with the approval of the city manager in writing, is deemed to require that an order be placed with the nearest available source of supply.

Furthermore, City Council approval is required because the combined total of all purchases from ULine during the current Fiscal Year 2021 - 2022 will exceed the City Manager’s authority of $50,000.

SUMMARY
A recent assessment of the police facility found that a portion of the building is potentially at risk of exposing police personnel to mold. As a result, the City is taking extensive steps to close a part of the facility to mitigate exposure and begin the remediation process. To ensure police personnel has sufficient locker room space, the Human Resources/IT and Finance Departments have initiated an emergency purchase from ULine with the approval of the City Manager.

ATTACHMENTS:

A. Attachment A – Memo – Emergency Purchase (ULine)
B. Attachment B – ULine Invoice
DATE:

TO:

FROM:

SUBJECT:

CITY OF MONTEBELLO

MEMORANDUM
May 24, 2022
Rene Bobadilla, City Manager
Arlene Salazar, Assistance City Man�f �
Michael Solorza, Director of Finance�
Gina Skibar, Risk Manager
Emergency Purchase Request - Uline, Inc. and A Tech
Consulting Inc.

It is requested that the City Manager approve an emergency purchase of items and services from Uline, Inc. (Uline) and A Tech Consulting Inc. in the amount of $38,430.22.

After several Police Department employees observed an unusual odor, an inspection of the police building was initiated. An assessment was required to determine if mold or other harmful contaminants were present. The assessment found that the building had what is believed to be mold in various areas on the first level. As a result of this discovery, a portion of the police building must be temporarily closed while abatement measures are in place. This closure will prohibit employees from using specific locker room areas. To ensure police employees have sufficient facilities, it is recommended that emergency purchase orders are established with Uline and A Tech Consulting Inc. Both vendors were contacted by the City's Human Resources - Risk Manager and confirmed that all necessary items are available and in stock. ULine will provide and deliver locker rooms for $36,010.22, and A Tech Consulting Inc will provide a follow up report of air samples for $2,420.00 on a different site of the Police Department. Both items will be delivered and invoiced upon receipt of purchase orders.

The Finance Department and Risk Manager are working to identify other items that will be needed in support of the abatement efforts. Other agreements/purchase orders will be established as needed.

Approved

ATTACHMENT A
Vendor: ULINE

CITY OF MONTEBELLO

FINANCE DEPARTMENT

PURCHASE ORDER COVER LETTER
PO BOX 88741
CHICAGO, IL 60680-1741
ltem(s) Being Purchased/Services: POLICE LOCKERS
Reason for Purchase: POLICE LOCKERS - PD PROJECT
Purchase Requestor: Chrtstlan Navarro Signature:� � --
Supplies: X Service: Account Number: 100-80-805-6040.10/800.06.10 Total Amount of Purchase: $36,010.22 Shipping Cost: $0
1 st Bid/Quote:
2 nd Bid/Quote:
3 rd Bid/Quote:

Bid/Quote Summary
Amount Vendor Name
I $36,010.221 ULINE
Quote/Bid Format
I Quote
Date Received
15/9/2022
□ Check here if purchase is sole source; "Sole Source Declaration" form must be attached.

Other Notes:

Purchase Order
Purchase Order Approved
Input By: �).2:!:)c:;......,_
By:/2�
rJt:il�.,,.-Vb Date:

Date:
os/e,,/4P:2--
5' /1. J /1,, (
Purchase Order Cover Letter
Updated l I /2021
1-800-295-551 0
INVOICE uline.com
POBox88741 • Chicago, ll60680-1741 ULINE FED ID#: 36-3684738 INVOICE #: 148654350
ORDER#: 67887326
THANK YOU FOR YOUR ORDER. ULINE CUSTOMER SINCE 2006
SOLD TO: MONTEBELLO CITY OF
1600 W BEVERLY BLVD
MONTEBELLO CA 90640
53 EA
ORDER PLACED BY: GINA SKIBAR
INTERNET PRO#: 300151685
H-8323GR
SHIP TO: MONTEBELLO CITY OF
1600 W BEVERLY BLVD
ATTN: GINA SKIBAR
MONTEBELLO CA 90640
GEAR LOCKER WITH DOOR - 1 WIDE,
UNASSEMBLED, 24"WIDE,-24" DEEP, GRAY

SUB-TOTAL
32,330.00

SALES TAX
3,313.98

SHIPPING/HANDLING
366.24
610.00 32,330.00

AMOUNT DUE
36,010.22
----------------------------------------------------------------------------------------------------------------------------------- PL.EASE PAY FROM

THIS INVOICE

REFER TO THIS

INVOICE NUMBER
WHEN CONTACTING MONTEBELLO CllY OF

US REGARDING
11-!IS TRANSACTION

MAKE CHECK

PAYABLE AND
MAIL TO:
3332584
ULINE
ATTN: ACCOUNTS RECEIVABLE
PO Box 86741
Chicago IL 60680-1741
0333258401486543502205090036010223
148654350
l AMOUNT ENCLOSED
IF DIFFERENT THAN AMOUNT DUE $

EXPIAIN DIFFERENCES ON RMRSE SOE

IMPORTANT - PLEASE DETACH AND RETURN THIS

PORTION TO ENSURE PROPER CREDIT

ATTACHMENT B
t) ORDER SUBMITTED ORDER # 67887326
Order Date: 05/02/2022
Thank you for shopping with Ulinel Your order has been successfully submitted.

You wlll receive an email confirmation at [email protected] once this order has been processed, Order Detalls
Billing Address

MONTEBELLO CITY OF
1600 W BEVERLY BLVD
MONTEBELLO, CA 90640
Ullne Account #: 24186182
Order Placed By: GINA SKIBAR
Special lnslrucHons: ATTN Gina Sklbar
Hem Summary
Shipping Address

MONTEBELLO CITY OF
1600 W BEVERLY BLVD
MONTEBELLO, CA 90640
Ship Via: TRANS.CAL
Will Ship: 05/02/2022
Payment Method: Net 30
PO#:

Gear Locker with Door - l Wide, Unassembled, 24" Wide,
24" Deep, Gray
H-8323GR $610.00 / EA 53
Subtotal=
Tax=
Shipping/Handling=
Total=
$32,330.00
$32,330.00
$3,313.98
$366.24
$36,010.22
A�Tech Consulting, Inc.

May 12. 2022
City of Montebello
1600 West Beverly Boulevard
Montebello, California 90640
Attn: Ms. Gina Skibar
Re: Montebello Police Department
1600 West Beverly Boulevard
Montebello, California 90640
Dear Ms. Sktbar,
Thank you for allowing A-Tech Consulting, Inc. (A-Tech) the opportunity to provide you with a cost proposal. This proposal is in response to your request that A-Tech conducts the Limited Mold Assessment at the above referenced site.

The professional services provided by A-Tech will consist of the following:

LIMITED MOLD ASSESSMENT
• Visual assessment of known affected areas and collect air cassette samples and surface samples of inspected areas, utilizing industry standard sampling protocols. • Non-viable analysis of suspect mold samples by an AIHA accredited laboratory. Analysis will be based on 3 Hour Rush laboratory analysis.
• Moisture mapping of affected materials in all affected areas and collection of temperature and relative humidity readings.
• Provision of Inspection Report, including inspection findings, digital photographs, detailed recommendations, sample logs and laboratory reports.

PRICING
Based on the infonnation gathered, we propose to provide the following professional consulting services:

LIMITED MOLD ASSESSMENT - 3 Hour Rush Laboratory AnaJysis

SCHEDULE
Site Visit/ Report
Non-Viable Mold An-Samples
Non-Viable Mold Tape-Lift Samples
$2,420.00/Project X 1 $2,420.00
$ ll0.00/Sample X X Included
$110.00/Sample X X Included
Total $2,420.00
A-Tech anticipates completing all fieldwork within one ( 1) business day. Verbal results will be available within one (1) business day from completion of all fieldwork and deliverance of sample(s) to laboratory.

The comprehensive report will be delivered within three to five (3-5) business days from receipt of laboratory results.

ATCH-22-03�9 Page 1 of2
1640 N. Batavia Street, Orange, CA 92867
Phone(714) 434-6360 Fax (714) 221-6360
Web Address: www.atechinc.net
A-Tech Consulting, Inc.

I trust that this proposal will meet with your approval and look forward to working with you. Should you have any questions, please feel free to contact me at (714) 434•6360 office.

Sincerely,
A-Tech Consulting, Inc.

Joseph A. Williams, CAC, DPH
CAC #14-5269 DPH #19524 LRC-00001390
joewwatechinc.net
To proceed with scheduling, kindly reply to PM/a,atechinc.net and accounting(ti•atechinc.net.

ATCH-22-0389 Page2of2
1640 N. Batavia Street, Orange, CA 92867
Phone (714) 434-6360 F&JC (714) 221-6360
Web Address: .atechinc.nct
5/24/22, 11:37 AM
Charts
Invoices
Status o- lnvoic" Nun1ber � Ct llwolce Dal"
Paid TXN00001300 11/16/2021
Paid 147705068 04/14/2022
146778015
Paid 146590856 03/21/2022
Paid 146164522 03/10/2022
Paid 146039807 03/08/2022
Paid 145053333 02/14/2022
Paid 143788757 01/14/2022
Paid 142369854 12/08/2021
Paid 139980652 10/14/2021
Paid 139837424 10/12/2021
Paid 139n8332 10/08/2021
Paid 139263697 09/28/2021
Paid 136824612 06/02/2021
ol
New World ERP
Time Frnme I Current Fiscal Vear vi
• o- 1 Du" Date
... , I
11/16/2021
OS/03/2022
04105/ZOU
04/05/2022.
03/28/2022
03/28/2022
03/21/2022
02/15/2022
12/27/2021
11/02/2021
10/25/2021
11/02/2021
10/11/2021
08/17/2021
I' I0110,,202, t::::;;i �,- los,2412022 [] I <ALL> vj
o G/L DatP. 0- j Description t o i Amoun1
J�L lo·, .. --=i-;j-·-- t--:0.-,::·.1: ...
11/16/2021 ULINE SHIP SUPPLIES
0S/03/2022 PARKS FY 21/22 - TRASH CANS/EVENT SUPPLIES
04/05/2022 FV 21-22 JANITORIAL SUPPLIES.VEHICLE MAINTENANCE AND BUILDING 03/28/2022 FY 21-22 JANITORIAL SUPPLIES,VEHICLE MAINTENANCE AND BUILDING 03/28/2022 FY 21-22 JANITORIAL SUPPLIES.VEHICLE MAINTENANCE AND BUILDING 03/21/2022 PARKS FV 21/22 - TRASH CANS/EVENT SUPPLIES
02/lS/2022 FY 21-22 JANITORIAL SUPPLIES.VEHICLE MAINTENANCE AND BUILDING 12/27/2021 PARKS FV 21 /22 • TRASH CANS/EVENT SUPPLIES
11/02/2021 FY 21-22 JANITORIAL SUPPLIES,VEHICLE MAINTENANCE AND BUILDING 10/25/2021 WASTE AND RECYCLE SUPPLIES
11/02/2021 FV 21-22 JANITORIAL SUPPL\ES,VEHICLE MAINTENANCE AND BUILDING 10/11/2021 FV 21-22 JANITORIAL SUPPLIES.VEHICLE MAINTENANCE ANO BUILDING 08/17/2021 CORRUGATED BLANK RECEPTACLE
IT!
https:l/nws-app.cityhafl.mtb/nwerp/FM/lnqulries/lnquiry.aspx?inqulry=1 �
I Invoice Date v j �·� .. , �t,k,
-t Cf ''!,l•·I,, .,
$207.55
$870.47
$1,296.15
$73.71
$765.37
$99.01
$288.30
$425.48
$263.40
$424.n
$786.17
$1,535.48
$638.61
i:so-73
1/1

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: René Bobadilla, City Manager
BY: Paul Espinoza, Chief of Police
Michael A. Solorza, Director of Finance
SUBJECT: Authorize the Payment of Invoices from Montebello Tire Pros and Increase Existing Purchase Orders with Chevy of Montebello and Ford of Montebello
DATE: June 22, 2022
RECOMMENDATIONS:

It is recommended that City Council take the following actions:
1) Authorize the payment of invoices from Montebello Tire Pros in the amount of $28,602; and
2) Authorize the City Manager to approve up to an additional $15,000 for any new invoices received from Montebello Tire Pros for purchases through June 30, 2022; and
3) Authorize increasing Purchase Order No. 22 – 476 with Chevy of Montebello by $10,000 (PO Total - $50,000) for additional services through June 30, 2022; and 4) Authorize increasing Purchase Order No. 22 – 477 with Ford of Montebello by $40,000 (PO Total - $80,000) for additional services through June 30, 2022; and 5) Take such additional, related action(s) that may be desirable.

FISCAL IMPACT
The total amount of invoices due from Montebello Tire Pros is $28,602. The invoices are for services conducted on vehicles from multiple City departments. In addition, $15,000 is requested for any outstanding invoices for services that might be incurred prior to June ITEM #___ 35
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 22, 2022
Authorize the Payment of Invoices from Montebello Tire Pros and Increase Existing Purchase Orders with Chevy of Montebello and Ford of Montebello

30, 2022. Once City Council approves, the Finance Department will conduct a final review of all invoices before payment to ensure the correct department is charged.

Furthermore, the Police Department’s purchase orders with Chevy of Montebello and Ford of Montebello will be increased by a total of $50,000 ($10,000 for Chevy and $40,000 for Ford). Sufficient funding exists in the various department vehicle maintenance budgets (i.e., Transit, Police, Public Works, etc.) to pay for the remaining work completed through June 30, 2022. Therefore, no budget amendment is needed for Fiscal Year 2021-22.

Staff will present new blanket purchase orders for FY 2022-23 at a subsequent City Council meeting, establishing new PO’s with these vendors in amounts sufficient to cover services rendered for next fiscal year.

BACKGROUND
The City of Montebello uses the services of various vehicle maintenance and repair shops to provide vehicle services when needed.

Most of the shops used are within the city limits to ensure convenience and promote the City's objective to promote and support local businesses. The service provider list includes Montebello Tires Pros (located at 830 West Whittier Boulevard), Chevy of Montebello (310 West Whittier Boulevard), and Ford of Montebello (2747 Via Campo).

When needed, multiple city departments use these shops for maintenance services (e.g., oil changes, filter replacement, tire rotations) and repairs.

In April and May 2022, Staff observed that Montebello Tire Pros had not submitted invoices in several weeks. Shortly after receiving notice, Montebello Tire Pros sent 83 invoices, some dating back to January 2021. Compared to accounts payable records, a review of the invoices found that 43 were previously paid and the remaining 40 were pending payment. In most cases, the outstanding invoices were never sent to the Department requesting services or the Finance Department's Accounts Payable division for processing. As a result, there are $28,602 in outstanding invoices pending payment.

Due to the year-to-date expenditure amount with Montebello Tire Pros exceeding the City Manager's approval authority ($49,999), City Council approval is requested to authorize payment of the invoices in the total amount for remainder of FY 2021-22.

To ensure any other invoices from Montebello Tire Pros for services rendered prior to June 30, 2022, it is requested that the City Manager be granted the authority to pay up to an additional $15,000.

It is also requested that City Council authorize increasing Purchase Order No. 2022 – 476 with Chevy of Montebello by $10,000 and Purchase Order No. 2022 – 477 with Ford of Montebello by $40,000. The Police Department currently uses the service center at the dealerships mentioned above to maintain and repair some of their vehicles. The existing purchase orders have a remaining balance of $29,811; however, the Police Department CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 22, 2022
Authorize the Payment of Invoices from Montebello Tire Pros and Increase Existing Purchase Orders with Chevy of Montebello and Ford of Montebello

has vehicles scheduled for significant repair services, and it is anticipated the work will exceed the balance remaining. By approving this action, the Police Department will have sufficient funds to complete the repair work, and both service centers will be paid in a timely manner.

Staff is currently in the process of identifying methods to improve the efficiency and effectiveness of the process of maintaining vehicles. The improvement efforts commenced earlier this year with the release of a Request for Proposals (RFP) seeking service provider(s) for city-wide fleet vehicle maintenance and repair services (RFP 22 – 4). In addition, the staff plans to research new applications and methods for asset management that include maintenance and repair tracking.

SUMMARY
Various City Departments use local vehicle shops to conduct routine maintenance work and repairs on city vehicles. The shops used include Montebello Tire Pros, Chevy of Montebello, and Ford of Montebello. The City currently has pending invoices and anticipated work that will be invoiced prior to June 30, 2022. For this reason, it is requested that City Council authorize the payment of invoices from Montebello Tire Pros in the amount of $28,602 and increase purchase orders with Chevy of Montebello and Ford of Montebello by a total of $50,000.

ATTACHMENTS:

A. Attachment A – List of Montebello Tire Pros Invoices B. Attachment B – Purchase Order No. 476 (Chevy of Montebello) C. Attachment C – Purchase Order No. 477 (Ford of Montebello) MTP Invoices
Invoice No. Date Amount Check Number (If Paid)
248589 4/6/2021 $ 697.81
248800 2/28/2021 $ 1,635.17
249037 4/30/2021 $ 614.21
249044 3/26/2021 $ 42.91 592563
249374 4/30/2021 $ 620.00
249448 6/23/2021 $ 631.18
249770 6/30/2021 $ 958.76
249938 6/23/2021 $ 50.02
249941 6/30/2021 $ 605.95
249957 6/23/2021 $ 998.69
249973 6/30/2021 $ 333.25
250014 6/30/2021 $ 972.76
250039 6/30/2021 $ 42.91
250178 5/31/2022 $ 7,496.75
250358 9/28/2021 $ 300.00 594454
250468 8/31/2021 $ 378.56
250505 9/28/2021 $ 708.42 594454
250511 9/28/2021 $ 473.56 594454
250532 9/28/2021 $ 37.33 594454
250562 9/28/2021 $ 689.60 594454
250576 9/28/2021 $ 350.00 594454
250621 9/28/2021 $ 693.96 594454
250622 9/29/2021 $ 4,957.00 594454
250626 9/28/2021 $ 6,602.90 594454
250633 9/28/2021 $ 994.69 594454
250641 9/28/2021 $ 551.65 594454
250644 9/28/2021 $ 445.06 594454
250649 9/28/2021 $ 994.50
250670 9/28/2021 $ 539.96 594454
250673 9/28/2021 $ 858.53 594454
250686 9/28/2021 $ 37.33 594454
250687 9/28/2021 $ 999.51 594454
250704 9/28/2021 $ 864.95 594454
250706 9/28/2021 $ 422.80 594454
250707 9/28/2021 $ 171.86 594454
250711 9/28/2021 $ 980.23 594454
250722 9/28/2021 $ 403.20 594454
250727 9/28/2021 $ 1,775.12 594454
250729 9/28/2021 $ 975.85 594454
250745 9/28/2021 $ 911.50
250762 9/28/2021 $ 429.36 594454
250763 9/28/2021 $ 276.51 594454
250771 9/28/2021 $ 43.99 594454

ATTACHMENT A
250790 9/28/2021 $ 1,341.93
250802 9/28/2021 $ 998.47 594454
250823 9/28/2021 $ 1,552.66 594454
250824 9/28/2021 $ 998.05 594454
250849 9/28/2021 $ 37.33 594454
250874 9/28/2021 $ 990.69 594454
250897 9/28/2021 $ 1,515.51 594454
250905 9/28/2021 $ 652.29 594454
250914 9/28/2021 $ 256.79 594454
250922 9/28/2021 $ 498.52 594454
250956 9/28/2021 $ 267.67
250958 9/28/2021 $ 672.54 594454
250959 9/28/2021 $ 664.69 594454
250960 9/28/2021 $ 37.33 594454
250990 9/29/2021 $ 250.59 594454
250994 9/29/2021 $ 738.05 594454
250998 9/29/2021 $ 187.75 594454
251001 9/30/2021 $ 360.00 594454
251153 10/21/2021 $ 60.00
253115 4/30/2022 $ 69.99
253137 4/30/2022 $ 200.14
253154 4/30/2022 $ 37.77
253166 4/30/2022 $ 89.98
253176 4/30/2022 $ 201.47
253178 4/30/2022 $ 59.98
253188 4/30/2022 $ 56.34
253218 4/30/2022 $ 61.53
253298 4/30/2022 $ 802.08
253302 4/30/2022 $ 1,279.03
253305 4/30/2022 $ 89.41
253315 4/30/2022 $ 1,450.50
253323 4/30/2022 $ 1,791.03
253525 5/31/2022 $ 216.12
253620 5/31/2022 $ 59.98
253630 5/31/2022 $ 29.99
253681 5/31/2022 $ 474.62
253684 5/31/2022 $ 645.25
253708 5/31/2022 $ 458.41
253789 5/31/2022 $ 816.43
Total $ 64,539.21
Paid $ 36,037.54
Unpaid $ 28,501.67
Diff $ (0.00)
Vendor
Contact
45170 CHEVROLET OF MONTEBELLO

MONTEBELLO AUTO GROUP LLC
DBA: CHEVROLET OF MONTEBELLO
310 WEST WHITTIER BLVD.

MONTEBELLO, CA 90640-5324
Deliver by
Ship Via
Freight Terms
12/29/21
David J Kim
Police Department
1600 W. Beverly Blvd.

Montebello, CA 90640
Accounts Payable
1600 W. Beverly Blvd.

Montebello , CA 90640
Reprint Purchase Order
Originator
Bill To Ship To
No. 2022-00000476
Resolution Number
Payment Terms 30
Status Quantity U/M Description Unit Cost Total Cost
Open 1.0000 SVC Miscellaneous $40,000.0000 $40,000.00
Item Description Vehicle Fleet Maintenance and Repair Services (Police) Total Due $40,000.00
Special Instructions

ATTACHMENT B
Vendor
Contact
29160 FORD OF MONTEBELLO

FORD OF MONTEBELLO
2747 VIA CAMPO
MONTEBELLO, CA 90640
Deliver by
Ship Via
Freight Terms
12/29/21
David J Kim
Police Department
1600 W. Beverly Blvd.

Montebello, CA 90640
Accounts Payable
1600 W. Beverly Blvd.

Montebello , CA 90640
Reprint Purchase Order
Originator
Bill To Ship To
No. 2022-00000477
Resolution Number
Payment Terms 30
Status Quantity U/M Description Unit Cost Total Cost
Open 1.0000 SVC Miscellaneous $40,000.0000 $40,000.00
Item Description Vehicle Fleet Maintenance and Repair Services (Police) Total Due $40,000.00
Special Instructions

ATTACHMENT C

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: René Bobadilla, City Manager
BY: James Enriquez, Director of Public Works
SUBJECT: Authorize the Payment of Invoices from Johnson Controls, Inc.

DATE: June 22, 2022
RECOMMENDATIONS:

It is recommended that City Council take the following actions:
1) Authorize the payment of invoices from Johnson Controls, Inc. (Johnson Controls) in the amount of $54,168.91; and
2) Take such additional, related action(s) that may be desirable.

FISCAL IMPACT
The total amount of the outstanding invoices for Fiscal Year 2021-22 from Johnson Controls is $54,168.91. If approved, payment of these invoices will be applied to Account No. 100-70-510-6040.60 (General Fund – Parks and Recreation – Government Building Maintenance – Building Maintenance/Repairs). Sufficient funding exists in the Parks and Recreation Department FY 2021-22 budget to pay these outstanding invoices, therefore a budget amendment is not necessary.

BACKGROUND
In April 2018, the City of Montebello issued Request for Proposals (RFP) 18-44 for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repairs. Through this process, the City selected Johnson Controls. Since being awarded, Johnson Controls has consistently provided satisfactory services.

ITEM #__36_
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 22, 2022
Authorize the Payment of Invoices from Johnson Controls, Inc.

DISCUSSION
At the beginning of Fiscal Year 2021-22, Public Works established Purchase Order No. 22-63 with Johnson Controls for annual HVAC maintenance and repair in the amount of $127,900. During the year, additional, unanticipated maintenance and repair services were required to ensure the HVAC system was functioning correctly, operating efficiently to conserve energy and reduce the City's carbon footprint, and air filters were regularly changed to reduce the spread of the COVID-19 virus. As a result, the City incurred invoices beyond the purchase order limit totaling $54,168.91. City Council approval is required to process and pay these invoices.

SUMMARY
Staff requests that the City Council authorize payment of invoices from Johnson Controls in the amount of $54,168.91.

ATTACHMENT:

A. Attachment A – Invoices – Johnson Control

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Michael Solorza, Director of Finance
SUBJECT: Adopt Resolution No. 22-53 to Approve City’s Annual Investment Policy
DATE: June 22, 2022
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 22-53 approving the Investment Policy Statement for the City and Successor Agency as required by Government Code Section 53601 et al.

FISCAL IMPACT
Approval of the updated Investment Policy Statement has no immediate fiscal impact.

State Government Code requires annual review and approval of the investment policy by a City’s governing body, even if no changes are made to the policy.

The attached Policy remains unchanged from the June 23, 2021 version approved by the City Council. Staff is bringing the policy for City Council review and approval so this process is aligned with the annual budget development and adoption.

BACKGROUND
State Government Code requires cities to have a City Council approved investment policy that guides the investment of idle cash. The policy is intended to provide specific criteria for the prudent investment of City and Successor Agency funds. The ultimate goal of the policy is to enhance the economic status of the City while protecting funds under management and meeting daily cash flow needs.

The City of Montebello has an investment policy statement most recently reviewed, approved and updated on June 23, 2021 (and prior to that, August 19, 2019 and October 28, 2020). Government Code requires an annual review and approval of the investment ITEM #_37___
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 22, 2022
Adopt Resolution No. 22-53 to Approve City’s Annual Investment Policy

policy statement – even if no changes are made. The 2019 approval was the first time the City’s investment policy was updated since 2011, with a previous update done in 2007. The irregular nature of review and updating of the policy required a much more thorough updating as part of October, 2020. The June 23, 2021 update was routine, as the review process is aligned on an annual basis and coincides with budget review and adoption (or follows shortly thereafter, as is the case with this approval).

The updated version of the City’s investment policy was submitted to the California Municipal Treasurers Association (CMTA) for consideration of their investment policy review and award program in 2021. The CMTA investment policy program utilizes public treasury officials to review public agency policies to ensure they comply with best practices and Government Code. For the first time in the City’s history, the City’s policy was submitted and passed the review with flying colors. Having passed this review process is one more indication of the progress made in achieving fiscal sustainability in Montebello.

There are no changes to the attached award winning policy for Fiscal Year 2022-23.

However, given the irregularity of prior reviews and approval, Staff is aligning this process to coincide with annual budget development and adoption. The plan going forward will be to present the investment policy, as required by Government Code, annually in June.

The policy (Attachment B) fully incorporates Government Code Section 53601 et al allowable investments. Having the ability to further diversify funds, and improve safety and liquidity while also gaining some yield is a prudent move. Staff will work with the City Treasurer and Fiscal Accountability and Investment Committee to further diversify the City’s investment portfolio, improving overall financial management and responsiveness of the portfolio to changing economic conditions.

SUMMARY
The City Council is being asked to adopt a resolution approving the Investment Policy Statement of the City and Successor Agency. There are no changes to the investment policy, and it remains identical to the version adopted on June 23, 2021. This approval will continue the re-alignment of investment policy consideration so that it occurs annually in June.

ATTACHMENTS:

A. Attachment A – Resolution No. 22-53
B. Attachment B – Investment Policy Statement of the City and Successor Agency

ATTACHMENT A
RESOLUTION NO. 22-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO ADOPTING AN UPDATED INVESTMENT POLICY

STATEMENT FOR THE CITY AND SUCCESSOR AGENCY

RECITALS
WHEREAS, State Government Code Section 53646(a) sets guidelines for how local officials should submit an investment policy; and, WHEREAS, Government Code requires the investment policy to be considered, reviewed and approved annually at a public meeting; and, WHEREAS, the Investment Policy Statement of the City and Successor Agency was last reviewed and considered by the City Council on June 23, 2021; and

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. Investments of City funds shall be made in accordance with the Investment Policy Statement attached hereto as Exhibit A and made part hereof.

SECTION 2. The policies adopted by this resolution are in addition to and supplement any other legal requirements.

SECTION 3. The City Treasurer and/or Director of Finance shall deliver a copy of the Investment Policy Statement to any and all financial institutions which hold City and/or Successor Agency funds and investments.

SECTION 4: That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.

APPROVED AND ADOPTED this 22nd day of June 2022.
_______________________________
Kimberly A. Cobos-Cawthorne, Mayor
RESOLUTION NO. 22-53

ATTEST: APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 22-53 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 22nd day of June 2022 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk
City and Successor Agency
Montebello
Investment Policy
Fiscal Year 2022-23
Adopted by City Council
June 2022

ATTACHMENT B
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Investment Policy Statement
Adopted June 22 , 202 2
City/Successor Agency of Montebello
Investment Policy

TABLE OF CONTENTS
Introduction ....................................................................................................................2 Scope .............................................................................................................................2 Delegation of Authority ...................................................................................................2 Ethics and Conflicts of Interest .................................................................................... 2 Prudence/Prudent Investor Standard .......................................................................... 2 Internal Controls .......................................................................................................... 3 Investment Objectives ................................................................................................. 3 Performance Evaluation .............................................................................................. 3 Diversification .............................................................................................................. 3 Portfolio Segregation ................................................................................................... 4 Bond Issuance Arbitrage Rebate ..................................................................................4 Qualified Dealers ......................................................................................................... 4 Safekeeping of Securities ..............................................................................................4 Collateralization ........................................................................................................... 5 Maximum Maturities ......................................................................................................5 Investment Pools/Money Market Mutual Funds .......................................................... 5 Authorized and Suitable Investments ............................................................................6 Ineligible Investments ....................................................................................................9 Fiscal Accountability and Investment Committee ........................................................ 9 Portfolio Reporting ........................................................................................................9 Review of Investment Portfolio .................................................................................. 10 Investment Policy Adoption ........................................................................................ 10 Glossary ................................................................................................................... 11

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Investment Policy Statement
Adopted June 22 , 202 2

1. INTRODUCTION
This Statement of Investment Policy (“Investment Policy” or “Policy”) is intended to provide specific criteria for the prudent investment of City and Successor Agency funds. The ultimate investment goal is to enhance the economic status of the City while protecting funds under management and meeting the daily cash flow demands of the City and Successor Agency. This investment policy has been prepared in conformance with all pertinent existing laws of the State of California including California Government Code Sections 53600, et seq. (NOTE: throughout this Policy, it is understood that any reference to “City” is inclusive of the “Successor Agency.”)

2. SCOPE
This investment policy applies to all of the City's idle cash invested in various vehicles and encompasses all monies under the direct oversight of the City Treasurer and Director of Finance and include the General Fund, Reserve Funds, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Permanent Fund, Proprietary Funds, Trust and Agency Funds, including the Successor Agency to the Dissolved Montebello Redevelopment Agency, and any other funds that may be created.

These funds are accounted for in the City of Montebello’s Comprehensive Annual Financial Report (CAFR).

3. DELEGATION OF AUTHORITY
Authority to manage the City of Montebello’s investment program is derived from California Government Code Section 53601 et al. The authority of the City Council to invest or reinvest monies of the City has been delegated by the City Council to the City Treasurer and Director of Finance until such time the delegation is revoked. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance.

4. ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process shall refrain from personal business activity that conflicts with proper execution of the investment program or that impairs their ability to make impartial investment decisions. Employees and investment officials shall disclose any material financial interests that could be related to the performance of the City's investment policy annually with the California Fair Political Practices Commission or as necessary under the Political Reform Act and Government Code Section 1090 et seq.

5. PRUDENCE/PRUDENT INVESTOR STANDARD
The City's pooled investment program operates under the Prudent Investor Standard, Government Code Section 53600.3, and applicable State laws. When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public funds, responsible/delegated officials shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City.

Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired and sold as authorized by law. This affords a broad spectrum of investment opportunities so long as the investment is deemed prudent and permissible by the State of California, various bond indentures and this policy. It is the goal of officials so authorized under this Policy to strive to invest 100 percent of idle funds.
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Investment Policy Statement
Adopted June 22 , 202 2

6. INTERNAL CONTROLS
The Director of Finance and/or his/her designee shall establish procedures that separate the internal responsibility for management and accounting of the investment portfolios. An analysis by an external independent auditor shall be conducted annually to review internal controls, account activity and compliance with policies and procedures.

7. INVESTMENT OBJECTIVES
The City's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling funds to be invested to the fullest extent possible. A diversified portfolio is maintained to accomplish the primary objectives in the order of safety, liquidity, and yield.

Safety: The safety/risk associated with an investment refers to the potential loss of principal, accrued interest or a combination of these. Credit risk is mitigated by monitoring financial institutions with which he/she will do business, and by careful scrutiny of the credit worthiness of the investment instruments as well as the institutions. Such resources as nationally recognized statistical-rating organization (NRSRO) services are utilized for this review. Mitigation of interest rate risk is sought through diversification of instruments as well as maturities.

Liquidity: The portfolio will be structured with sufficient liquidity to allow the City to meet anticipated cash requirements. This will be accomplished through the purchase of a diversity of instruments to include those with active secondary markets, those that can match maturities to expected cash needs, and the State Local Agency Investment Fund (LAIF) with immediate withdrawal provisions.

Yield: A competitive market rate of return is the third objective of the investment program after the fundamental requirements of safety and liquidity have been met. The portfolio shall be managed to consistently attain a market rate of return throughout budgetary and economic cycles. Whenever possible, and consistent with risk limitations and prudent investment management, the City will seek to augment returns above the market average rate of return through the implementation of active portfolio management strategies.

8. PERFORMANCE EVALUATION
Investment performance is continually monitored and evaluated by the City. Investment portfolio reports are generated on a monthly and quarterly basis and submitted to the City Council, City Manager, and Investment Committee. A quarterly Treasurer’s report is also presented to the City Council and Investment Committee.

9. DIVERSIFICATION
The City will diversify use of investment instruments to avoid unreasonable risks inherent in over-investing in specific instruments, individual financial institutions, or maturities.

Market price volatility shall be controlled through maturity diversification, as well as ensuring adequate liquidity is available to meet cash flow requirements, thereby precluding the need to sell instruments at a market loss.

Risk of default will be controlled by acquiring instruments such as Government Securities, or by diversifying the portfolio within the constraints and parameters of Section 17 of this Policy, Authorized and Suitable Investments.
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Investment Policy Statement
Adopted June 22 , 202 2

10. PORTFOLIO SEGREGATION
Within the overall funds managed, bond proceeds held by fiscal agents or trustees shall also be segregated and invested in accordance with each indenture.

The primary purpose of any separately managed bond proceeds is to structure investment maturities to meet current and future liabilities. The preservation of principal and the maintenance of liquidity are the most important factors regarding the investment of bond proceeds. Portfolio yield is not a primary factor since the portfolio structure, eligible investment assets and maturity restrictions are governed by draws and expenditure schedules of the issues. Performance will be based upon maximizing permitted positive arbitrage within the context of principal preservation as a first priority (pre-1986 Tax Reform Act issuances) or minimizing or eliminating negative arbitrage (yield-restricted issues).

11. BOND ISSUANCE ARBITRAGE REBATE
The U.S. Tax Reform Act of 1986 requires the City to perform annual arbitrage calculations and rebate excess earnings to the U.S. Treasury for investment returns that exceed the allowable interest earnings limit of each bond issue. The arbitrage calculation process must be conducted for the investment of proceeds of bond issues sold after the effective date of this law. This arbitrage calculation will be contracted out to provide the necessary technical expertise to comply with this regulation. The City's investment position relative to the interest rate arbitrage restrictions is to have safety and the highest permitted return the law allows as the highest priority while ensuring the preservation of principal and liquidity.

12. QUALIFIED DEALERS
The City shall transact business only with Registered Investment Advisors, national or state-chartered banks, savings and loans, and broker dealers. The dealers should be primary dealers regularly reporting to the New York Federal Reserve Bank, or approved regional or secondary market dealers that qualify under the Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule).

Authorized officials of the City may direct a fiscal agent or trustee to execute investment transactions on behalf of the City for funds held by that fiscal agent or trustee.

The City will monitor broker/dealers and their firms to ensure they are in good standing with the appropriate regulatory agencies.

13. SAFEKEEPING OF SECURITIES
To protect against losses caused by the collapse of individual securities dealers, all securities owned by the City, including collateral for repurchase agreements, shall be held in safekeeping by a third party bank trust department acting as agent for the City under the terms of a custody agreement or, in the case of funds held by the fiscal agent or trustee, the fiscal agent or trustee shall segregate and report securities held on the City's behalf. Any trade executed by a dealer is required to settle on a delivery versus payment basis with the City's safekeeping agent.

Fiscal agents or trustees in receipt of City of Montebello bond proceeds will settle security transactions on a delivery versus payment method based upon instructions provided by the authorized City official or the City's investment advisor. The fiscal agents or trustees will issue monthly custodian statements evidencing securities held in safekeeping, including the receipt of interest and maturity proceeds, the disbursement of funds for the purchase of securities, and the receipt of any sale proceeds. 5 | Page
Investment Policy Statement
Adopted June 22 , 202 2

14. COLLATERALIZATION
All demand deposits, time deposits and repurchase agreements are to be fully collateralized with securities authorized by the California Government Code and the City.  The cost value (book value) of collateral pledged for demand deposits must at all times be equal to or greater than the amount on deposit, plus accrued interest, in accordance with the following ratio:
o U.S. Treasury Securities: 110%
 The cost value (book value) of collateral pledged for repurchase agreements must at all times be equal to or greater than the par amount, plus accrued interest, with the following ratios:
o U.S. Treasury Securities: 102%
o U.S. Government Agencies: 102%
 It is the policy of the City to require reports at least on a quarterly basis from institutions with which the City has pledged security interest. The adequacy of collateralization shall be monitored to ensure that balances are collateralized in accordance with the ratios approved herein.
 With regard to repurchase agreements, it is the policy of the City to initiate a margin call in the event pledged collateral falls below the appropriate ratio.  Collateralized investments and deposits often require substitution of collateral. Any broker or financial institution requesting substitution must contact the City for approval in the event the counterparty to the transaction is not authorized under agreement with the City to make substitutions.

15. MAXIMUM MATURITIES
In accordance to California Government Code Section 53601, The City will not invest in any securities maturing more than five (5) years from the settlement date of purchase. If there is a desire to make investments longer than five years, express authority to make those investments, either specifically or as part of an investment program, must be approved by the City Council no less than three months prior to the investment.

16. INVESTMENT POOLS/MONEY MARKET MUTUAL FUNDS
A thorough investigation of any government sponsored pool and/or mutual fund is required prior to investing and on a continual basis. There shall be a questionnaire completed which will provide the following information:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. • A description of who may invest in the program, how often and what size of deposits and withdrawals are allowed.
• A schedule for receiving statements and portfolio listings. 6 | Page
Investment Policy Statement
Adopted June 22 , 202 2
• A description of how the pool/fund utilizes reserves, retained earnings, etc. • A fee schedule, including when and how fees are assessed. • The eligibility of the pool/fund to invest in bond proceeds and special district funds, and a description of its practices.

17. AUTHORIZED AND SUITABLE INVESTMENTS
The City is governed by the California Government Code, Sections 53600 et seq. Within the context of these limitations and based on the cost at the time of purchase, the following investments are authorized:

INVESTMENT TYPE MAXIMUM

MATURITY

MAXIMUM
SPECIFIED %

OF PORTFOLIO

MINIMUM QUALITY

REQUIREMENTS

GOVERNMENT
CODE

SCTIONS
U.S. Treasury
Obligations 5 years None None 53601(b)
U.S Agency
Obligations 5 years None None 53601(f)
State Obligations— CA
And Others 5 years None None 53601(d)
CA Local Agency
Obligations 5 years None None 53601(e)
Local Agency Bonds 5 years None
‘A” rating category or its
equivalent or better 53601(a)
Bankers’ Acceptances 180 days 40% None 53601(g)
Commercial Paper—
Non-Pooled Funds 270 days or less
25% of the
Agency's
Money
Highest letter and
number rating by an
NRSROH
53601(h)(2)(C)
Commercial Paper—
Pooled Funds 270 days or less
40% of the
Agency's
Money
Highest letter and
number rating by an
NRSROH
53635(a)(1)
Negotiable Certificates
of Deposit 5 years 30% None 53601(i)
Non-negotiable
Certificates of Deposit 5 years None None 53630 et seq.

Placement Service
Deposits 5 years 50% None 53601.8 and 53635.8
Placement Service
Certificates of Deposit 5 years 50% None 53601.8 and 53635.8 Repurchase
Agreements 1 year None None 53601(j)
Reverse Repurchase
Agreements and
Securities Lending
Agreements
92 days
20% of the base
value of the
portfolio
None 53601(j)
Medium-Term Notes 5 years or less 30% “A” rating category or its equivalent or better 53601(k)
Mutual Funds And
Money Market Mutual
Funds
N/A 20% Multiple 53601(l) and
53601.6(b)
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Investment Policy Statement
Adopted June 22 , 202 2
Collateralized Bank
Deposits 5 years None None 53630 et seq. and 53601(n)
Mortgage
Pass–Through and
Asset–Backed
Securities
5 years or less 20% “AA” rating category or its
equivalent or better 53601(o)
County Pooled
Investment Funds N/A None None 27133
Joint Powers Authority
Pool N/A None Multiple 53601(p)
Local Agency
Investment Fund
(LAIF)
N/A None None 16429.1
Supranational
Obligations 5 years or less 30% “AA” rating category or its equivalent or better 53601(q) A. United States Treasury Obligations: Bills, Bonds, and Notes, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no limitation as to the percentage of the portfolio that can be invested in this category.

B. United States Agency Obligations: Issued by United States Federal agencies or government-sponsored enterprise obligations, or other instruments, including those issued by or fully guaranteed as to principal and interest by Federal agencies or United States government-sponsored enterprises. Although there is no percentage limitation on these issues, the "prudent investor" standard shall apply to investments from a single agency.

C. State Obligations (California/Other States) and California Local Agency Obligations:

Registered state warrants or treasury notes or bonds of the State of California or any of the other 49 states and bonds, notes, warrants or other evidences of indebtedness of any local agency within California, including bonds payable solely out of the revenues from a revenue producing property owned, controlled or operated by the state or local agency or by a department, board, agency or authority of the state or local agency.

D. Local Agency Bonds: Includes bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency rated “A” or better by a NRSRO.

E. Bankers’ Acceptances: If purchased may not exceed 180 days to maturity or 40 percent of the cost (book) value of the portfolio. No more than 5 percent of the cost (book) value of the portfolio may be invested in Bankers’ Acceptances issued by any one bank. Prior to the purchase of any Banker’s Acceptance, the portfolio manager shall review the rating of the issuing bank. Bankers’ Acceptances of issuing financial institutions shall have both a short and long term rating in the highest category by at least one nationally recognized rating agency at the time of purchase.

F. Commercial paper (Pooled and Non-Pooled Funds): Ranked of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by NRSRO and issued by a domestic corporation having assets in excess of $500 million. The commercial paper must also have an “A” or better rating for the issuer’s debt, other than commercial paper, if any, as 8 | Page
Investment Policy Statement
Adopted June 22 , 202 2
provided by a NRSRO. Purchase of commercial paper from corporations on negative credit watch by a major rating agency shall be prohibited. Purchases of eligible commercial paper may not exceed 270 days to maturity.

G. Negotiable and Non-Negotiable Certificates of Deposit (including Placement Service Deposits/Certificates of Deposit): Negotiable Certificates of Deposit are limited to 30% of the City’s monies which may be invested, with no maximum limit for Non-Negotiable Certificates of Deposit. Placement Service Deposits/Certifications of Deposit have a limit of 50% of the portfolio.

H. Repurchase agreements: The City may invest in repurchase agreements with banks and primary dealers with whom the City has entered into a master repurchase agreement that specifies terms and conditions of repurchase agreements. The maturity of repurchase agreements shall not exceed 365 days. In order to conform with provisions of the Federal Bankruptcy Code which provides for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be securities that are direct obligations of, or that are fully guaranteed as to principal and interest by, the United States Government such as Treasury bills, Treasury notes or Treasury bonds with less than a five year maturity.

I. Reverse repurchase agreements/Securities Lending Agreements: The City may invest in reverse repurchase agreements only with those banks and primary dealers with whom the City has entered into a master repurchase agreement outlining terms and conditions of repurchase and reverse repurchase agreements.

J. Corporate medium term notes: Issued by a domestic corporation having an “A” or better rating criteria at time of purchase on its long-term debentures as provided by a NRSRO. The aggregate total of all purchased medium term notes may not exceed 30 percent of the cost value of the portfolio. No more than 5 percent of the cost value of the portfolio may be invested in corporate medium term notes issued by any one corporation. Commercial paper and bankers’ acceptance holdings shall be considered when calculating the maximum percentage in any issuer name.

K. Mutual Funds/Money market mutual funds: Having a rating of “AAA” or an equivalent by no less than two NRSRO with no load and maintained at $1 par value. No more than 20 percent of the cost value of portfolio value at time of purchase should be invested in this category, and the City's investment in any specific mutual fund will not exceed 10 percent of that mutual fund's total assets.

L. Mortgage Pass-through and Asset Backed Securities: A mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the agency’s surplus moneys that may be invested pursuant to this section.

M. County Pooled and/or Joint Powers Authority Investment Funds: The city may invest in a joint powers authority organized pool that invests in the securities and obligations authorized in 53601(a) to (q) inclusive. There is no limitation as to the percentage of monies that can be invested in either a County or Joint Powers Authority pool 9 | Page
Investment Policy Statement
Adopted June 22 , 202 2
N. Local Agency Investment Fund: The City may invest in the LAIF established by the State Treasurer for the benefit of local agencies up to the maximum permitted by State law.

O. Supranational Obligations: Securities of United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated “AA” or better by an NRSRO and shall not exceed 30 percent of the agency’s moneys that may be invested pursuant to this section.

18. INELIGIBLE INVESTMENTS
Investments not described herein including, but not limited to, equity securities such as common stocks, preferred stocks, convertibles, inverse floaters, range notes and interest-only strips that are derived from a pool of mortgages are prohibited from use in this portfolio. The City is prohibited from entering into a margin agreement and/or borrowing on margin.

19. FISCAL ACCOUNTABILITY AND INVESTMENT COMMITTEE
The City Council will appoint a Fiscal Accountability and Investment Committee composed of seven (7) City of Montebello residents, with the City Treasurer and Director of Finance (or his/her designee) serving as ex officio members.

Each City Councilmember will appoint one person to the committee, making up five (5) of the seven (7) total members. The terms of Committee members chosen in this manner will coincide with that of the appointing City Councilmember or at such time the appointing City Councilmember makes a subsequent appointment.

The additional two (2) members will be appointed by majority vote of the entire City Council. The terms of Committee members chosen in this manner will be four (4) years with the term commencing on the date the appointment is approved by a majority of the City Council and ending four (4) years from that date or at such time a majority of City Councilmembers make a subsequent appointment.

All members, regardless of the method of appointment, may serve multiple, consecutive terms.

The committee will meet at a minimum quarterly to review, monitor and make recommendations with respect to the City’s investment program, as well as meet the requirements of the Measure H Transaction and Use Tax Ordinance, Section 19, Accountability which requires an annual review of the expenditure of the proceeds of Measure H. A registered investment advisor may be appointed by the City Council to serve as advisor to the Committee and the City Council.

20. PORTFOLIO REPORTING
In accordance with California Government Code, Sections 53607 and 53646(b), the Director of Finance shall provide on a monthly and quarterly basis an investment portfolio report to the City Council. The report shall include a listing of each of the City's investments (a description that adequately describes the security), the purchase date, maturity date, cost basis, current cost value (book value), interest rate, weighted average maturity, current unrealized loss or gain and a listing of investment transactions that includes purchase/deposit and sale/withdrawal activity. Various investment types will be categorized and grouped in the same structure as the qualified investment categories identified in this policy. The 10 | Page
Investment Policy Statement
Adopted June 22 , 202 2
portfolio report shall include a statement certifying the ability of the City to meet its expenditure requirements for the next six months, or provide an explanation as to why sufficient money shall, or may, not be available.

The investment portfolio report shall include market value information for all investments. A monthly market value will be obtained for each security owned by the City. For purposes of reporting, the market value of each security may be obtained from the City’s custodian bank or other pricing source(s) utilized by the City’s designated investment management firm (registered investment advisor).

The City shall record interest revenue on a modified accrual basis of accounting that is typical for reporting and recording of interest earnings. Securities held by a fiscal agent or trustee shall also be recorded on a modified accrual basis of accounting. The Director of Finance will report year-end investments in conformance with Governmental Accounting Standards Board Statement Nos. 31, 40, and 72.

21. REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City must be in compliance with Section 17, Authorized and Suitable Investments, at the time of purchase. A quarterly review of investments will be done to identify any securities that are no longer in compliance.

22. INVESTMENT POLICY ADOPTION
The City Council shall review and adopt this Investment Policy by resolution annually. 11 | Page
Investment Policy Statement
Adopted June 22 , 202 2

GLOSSARY
AGENCIES – Agencies of the Federal government set up to supply credit to various classes of institutions (e.g., S&L's, small business firms, students, farmers, housing agencies, etc.) Examples include Federal Home Loan Mortgage Corporation (FHLMC), Federal National Mortgage Association (FNMA), Federal Home Loan Bank (FHLB), and Federal Farm Credit Bank (FFCB).

ASSET BACKED SECURITIES - Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

ASK/OFFER – The price at which securities are offered. (The price at which a firm will sell a security to an investor)
BANKERS’ ACCEPTANCE (BA) – A draft or bill of exchange accepted by a bank or trust company.

The accepting institution guarantees payment of the bill as well as the issuer.

BASIS POINT – One one-hundredth of a percent (i.e., 0.01 percent) BEAR MARKET – A period of generally pessimistic attitudes and declining market prices.

BID PRICE – The price at which a broker/dealer will buy securities from an investor.

BOND EQUIVALENT YIELD – The basis on which yields on notes and bonds are quoted.

BOOK VALUE (COST VALUE) – The purchase price of the security as recorded on the City’s books.

BROKER – An individual or firm acting as intermediary by purchasing and selling securities for others.

BULL MARKET – A period of generally optimistic attitudes and increasing market prices.

CALLABLES – Securities that the issuer has the right to redeem prior to maturity.

CERTIFICATE OF DEPOSIT (CD) - A time deposit with a specific maturity evidenced by a certificate.

Large denomination CD's are typically negotiable.

CMT – Constant Maturity Treasury – An index of the average yield on United States Treasury securities adjusted to a constant maturity.

COLLATERAL – Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) - The official annual financial report of the City. It includes combined statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

CORPORATE MEDIUM TERM NOTE – A security issued by a corporation doing business in the U.S. with a maturity not to exceed five years.

COST VALUE (BOOK VALUE) – The purchase price of the security as recorded on the City’s books. 12 | Page
Investment Policy Statement
Adopted June 22 , 202 2
COUPON – a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value; b) a certificate attached to a bond evidencing interest due on a payment date.

DEALER – An individual or firm acting as principal in a security transaction.

DEBENTURE - A bond secured only by the general credit of the issuer.

DELIVERY VS PAYMENT - Delivery of securities with a simultaneous exchange of money.

DEMAND ACCOUNT – An account with a commercial bank from which check withdrawals may be made at any time.

DERIVATIVES – Financial products that are dependent for their value on (or derived from) an underlying financial instrument, a commodity, or an index representing values of groups of such instruments or assets.

DISCOUNT – The difference between the cost price of a security and its par value when the cost is lower than par. A security selling below original offering price shortly after sale also is considered to be at a discount.

DIVERSIFICATION – Dividing investment funds among a variety of securities offering independent returns.

FEDERAL FUNDS RATE – Interest rate charged by one institution lending federal funds to another.

FEDERAL OPEN MARKET COMMITTEE (FOMC) – Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other presidents serve on a rotating basis.

The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FINANCIAL ADVISOR – A firm or bank that acts in a financial advisory capacity with respect to a new issue of municipal securities pursuant to a written contract.

FISCAL AGENT – A financial institution which performs payment of principal and interest to bondholders, and certain administrative duties on the bond issuer’s behalf.

GOVERNMENTAL ACCOUNTING STANDARDS BOARD – The independent organization that establishes and improves standards of accounting and financial reporting for U.S. state and local governments.

INTERNAL RATE OF RETURN – Rate of return over the life of a security on variables.

LOCAL AGENCY INVESTMENT FUND (LAIF) – The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.

MARKET VALUE – The price at which a security is trading, usually the liquidation value.

MASTER REPURCHASE AGREEEMENT – A written contract covering all future transactions between the parties to repurchase-reverse repurchase agreements that establishes each party’s rights in the 13 | Page
Investment Policy Statement
Adopted June 22 , 202 2
transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller borrower.

MONEY MARKET MUTUAL FUNDS – Open-ended mutual fund that invests in commercial paper, banker’s acceptances, repurchase agreements, government securities, certificates of deposit and other highly liquid and safe securities, and pays money market rates of interest. The fund’s net asset value remains a constant $1 a share, with the interest rate increasing or decreasing.

MORTGAGE PASS-THROUGH SECURITIES – A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO) – A rating organization designated by the SEC as being nationally recognized.

OFFER PRICE – The price at which a broker/dealer will offer securities to an investor.

OPEN MARKET OPERATIONS – Federal Reserve activity. Under the Federal Reserve Act, the Fed uses purchases and sales of Government and Federal Agency securities to add to or subtract from commercial bank reserves. Goals are to sustain economic growth, high employment and reasonable price stability.

PAPER GAIN OR LOSS – Term used for unrealized gain or loss on securities being held in a portfolio based on comparison of current market quotes and their original cost. This situation exists as long as the security is held while there is a difference between cost value (book value) and the market value.

PORTFOLIO – Collection of securities held by an investor.

PREMIUM – The difference between the cost price of a security and its par value, when the cost is higher than par.

PRIMARY DEALER – A group of government securities dealers that serve as trading counterparties of the New York Fed in its implementation of monetary policy. This role includes the obligations to: (i) participate consistently in open market operations to carry out U.S. monetary policy pursuant to the direction of the Federal Open Market Committee (FOMC); and (ii) provide the New York Fed's trading desk with market information and analysis helpful in the formulation and implementation of monetary policy. Primary dealers are also required to participate in all auctions of U.S. government debt and to make reasonable markets for the New York Fed when it transacts on behalf of its foreign official account-holders.

RATE OF RETURN – The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity; on a bond, the current income return.

REPURCHASE AGREEMENT (REPO) – A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate them for this.

REVERSE REPURCHASE AGREEMENT (REVERSE REPO) – A reverse-repurchase agreement (reverse repo) involves an investor borrowing cash from a financial institution in exchange for securities. The investor agrees to repurchase the securities at a specific date for the same cash value plus an agreed upon interest rate. Although the transaction is similar to repo, the purpose of entering 14 | Page
Investment Policy Statement
Adopted June 22 , 202 2
into a reverse repo is quite different. While a repo is a straightforward investment of public funds, the reverse repo is a borrowing.

SAFEKEEPING – The service provided by banks and trust companies for clients when the bank or trust company stores the securities, takes in coupon payments, and redeems issues at maturity.

SECURITIES & EXCHANGE COMMISSION (SEC) - Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC RULE 15(C) 3-1 – See Uniform Net Capital Rule.

SPREAD – a) The yield or price difference between the bid and offer on an issue; b) the yield or price difference between different issues.

SUPRANATIONALS – International institutions formed by two or more governments that transcend boundaries to pursue mutually beneficial economic or social goals. There are three supranational institutions that issue obligations that are eligible investments for California local agencies: the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), and Inter-American Development Bank (IADB).

SWAP – The sale of one issue and the simultaneous purchase of another for some perceived advantage.

TREASURY BILLS – A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year.

TREASURY BONDS – U.S. Treasury securities that have initial maturities of more than 10 years.

TREASURY NOTES – Intermediate-term coupon bearing U.S. Treasury securities having initial maturities from one year to ten years.

TRUSTEE – A financial institution with trust powers that acts in a fiduciary capacity for the benefit of the bondholders in enforcing the terms of the bond contract.

UNIFORM NET CAPITAL RULE – Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities. Liquid capital includes cash and assets easily converted into cash.

WHEN ISSUED BASIS (WI) – A term applied to securities that are traded before they are actually issued with the stipulation that transactions are null and void if securities are not issued.

YIELD CURVE – Yield calculations of various maturities at a given time to observe spread difference.

YIELD TO MATURITY – The current coupon yield minus any premium above par, or plus any discount from par in the purchase price with the adjustment spread over the period from date of purchase to maturity.

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: René Bobadilla, City Manager
BY: Michael A. Solorza, Director of Finance
SUBJECT: Authorize Issuing a Request for Proposals to Hire a Consultant to Conduct an Asset Inventory Update
DATE: June 22, 2022
RECOMMENDATIONS:

It is recommended that City Council take the following actions:
1) Authorize the issuing of a Request for Proposals (RFP) to hire a consultant to conduct an asset inventory review and update; and
2) Take such additional, related action(s) that may be desirable.

FISCAL IMPACT
Issuing this RFP does not have a direct cost associated. At this point, the exact cost of service is unknown. Once the selection process is complete, staff will return to City Council requesting approval of a professional services agreement if the total cost of service is $50,000 or more. If the service price is less than $50,000, the Department will seek the City Manager’s approval to proceed (Montebello Municipal Code Chapter 3.20 – Purchasing System).

BACKGROUND
Montebello is a full-service city that provides various services to meet the needs of residents, business owners, and visitors. As part of delivering services to the community, the City regularly obtains necessary supplies and equipment to ensure services are provided efficiently and effectively. Equipment with a value over a specific dollar amount (typically $5,000) and/or acquired under particular conditions (e.g., grant funds, donations) must be tracked in the City's asset management system, which is maintained by the Finance Department with the assistance of other city departments.

ITEM #____ 38
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 22, 2022
Authorize Issuing a Request for Proposals to Hire a Consultant to Conduct an Asset Inventory Update

DISCUSSION
The City currently uses an asset inventory tracking system that involves using the asset tracking module in New World Systems (i.e., the City’s financial system) and spreadsheets. The existing system has been an effective tool to meet the City’s needs; however, conducting an independent, comprehensive inventory would improve the current system and better position the City as it acquires more assets to handle increased service demand.

The primary objectives of this project are: 1) reviewing existing equipment lists to ensure accuracy; 2) ensure all city-owned equipment is tagged correctly under existing policy guidelines; 3) locate any equipment that is not included on the existing equipment list and update it as necessary; and 4) receive input on and update policy guidelines associated with asset tracking as necessary.

The City must maintain accurate and complete asset records to ensure proper reporting in financial statements issued to external reporting agencies and the public. For this reason, the consultant hired will be required to provide asset records that:

1. Comply with Generally Accepted Accounting Principles (GAAP);

2. Comply with local, state, and grant provisions; and

3. Meet the requirements of GASB 34 financial reporting.

While the aforementioned services could be conducted internally, it is believed that doing so would require a significant amount of time to complete. And it would not be in the City's best interest to assign a group of individuals this task as collateral duties to conduct as time presents. An independent third-party firm conducting the assessment will yield impartial results and would serve the most benefit. For this reason, it is recommended that City Council authorize issuing the RFP for these services.

The services associated with this RFP will focus only on physical assets with a depreciation schedule (e.g., buildings, vehicles, heavy machinery). Later, staff will consider seeking to inventory other items not previously included.

SUMMARY
The Finance Department requests approval to issue an RFP to hire a consultant to conduct an asset inventory review and update. The objective is to obtain a complete and accurate count of all of the City’s depreciable assets to ensure all items are accounted for properly and reported accurately in any financial statements.

ATTACHMENT:

A. Attachment A – Scope of Work (Draft)

ATTACHMENT A
City of Montebello
Scope of Work
Capital Asset Physical Inventory

RFP XX-XX
Introduction
The City of Montebello is seeking proposals from qualified consulting firms to assist with conducting a comprehensive asset physical inventory. All capital asset records currently reside in the Assets module of New World Systems from Tyler Technologies and Microsoft Excel schedules maintained primarily by the Finance Department. Assets are assigned tag numbers.

The primary objectives of this project are:

Improving financial reporting
The City is responsible for maintaining accurate and complete capital asset records to properly report capital asset information in financial reports issued to external reporting agencies and the public. Capital asset records must be adequately maintained to ensure financial statements:

1. Comply with Generally Accepted Accounting Principles (GAAP);

2. Meet the requirements of GASB 34 financial reporting.

3. Comply with grant provisions (if applicable);
Improving accountability and control
The City has a responsibility to establish systems, procedures, and controls to safeguard assets from loss or theft; capital asset records must be sufficient to control the movement and disposition of capital assets and establish accountability for any loss or theft.

Scope of Work/Services
Through this RFP, the City is seeking the following services:
1) Review the City’s current asset and control policies. Make recommendations as necessary. 2) Consultant will provide a physical inspection and inventory of City capital assets and will prepare accounting records for the following capital asset categories:

1. Equipment (All City departments and divisions)

2. Vehicles (All City departments and divisions)

3. Grant Funded Items (Including assets under the City threshold of $5000 but valued over $500)

4. Leased vehicles and equipment
3) Property accounting records should include the following information for each capital asset:
a. Asset Description
b. Manufacturer
c. Make
d. Model
e. Asset/ Tag Number
f. Serial Number
g. Asset Location (Department, Building, Room, etc.)
h. Responsible Department / Division
i. Valuation of Asset
i. Fair Market Value

ATTACHMENT A
ii. Replacement costs
j. Useful Life (for depreciation calculation)
k. Asset Class (Classification Codes provided by the City) l. Funding Source (if Grant Funded)
4) The consultant will be responsible for providing the capital assets inventory data on a flash or cloud drive in a file format to upload data into the City's capital asset system (New World Systems Capital Asset database).
5) The consultant will complete the physical inventory reconciliation to the general ledger and New World Systems Capital Assets database.
6) Identify and report on other matters that come to attention in the course of your evaluation that, in your professional opinion, the City should consider. 7) Present findings to the City’s Finance Department group. 8) Prepare a final report.
9) The City may elect to hire the consultant to conduct updates as needed to ensure records are up-to-date and accurate.

Accounting/Asset Control Policies
Under the City's capitalization (accounting and reporting) policy, all capital assets with a unit cost of over $5,000 and a normal life of more than one (1) year will be included in the inventory. In addition, under the City's accountability and control objectives, all Information Technology (IT) and grant funded equipment with a unit cost of $500 or more will be included in the inventory and subject to tracking.

Equipment Tagging
The selected consultant firm will be responsible for applying bar code tags to machinery and equipment under the City's control policy and objectives and including the tag numbers in the capital asset accounting records. Placement of the tags must be applied in consistent locations with procedures formalized with the City prior to beginning.

ITEM #___
RESOLUTION NO. 22-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO

APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. That the reference is hereby made to that certain Register of Audited Demand No.1533, consisting of 9 pages, and including:

Warrant No.

General: Checks No.596569 through; 596701
ACH No. 2167 through; 2232
On file in the office of the City Clerk, the same having been audited and approved by the Deputy Director of Finance as required by law.

SECTION 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.

APPROVED AND ADOPTED this 22nd day of June 2022.
_______________________________
Kimberly A. Cobos-Cawthorne, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney 39 RESOLUTION NO. 22-47

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 22-47 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 22nd day of June 2022 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE: __
Christopher Jimenez, City Clerk
 Exhibit A – Warrant Register
WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME 4331 - General Account
2167 06/02/2022 $2,694.99 TRAVEL & MEETINGS 3163 BANK OF AMERICA 2168 06/02/2022 $2,696.44 SUPPLIES 3163 BANK OF AMERICA 2169 06/02/2022 $7,842,950.94 INTEREST EXPENSE 17870 THE BANK OF NEW YORK MELLON 2170 06/02/2022 $204,000.00 INTEREST EXPENSE 17870 THE BANK OF NEW YORK MELLON 2171 06/02/2022 $434,642.74 INTEREST EXPENSE 17870 THE BANK OF NEW YORK MELLON 2172 06/02/2022 $386,418.68 TRANSFER OUT 17870 THE BANK OF NEW YORK MELLON 2173 06/02/2022 $531,885.55 TRANSFER OUT 17870 THE BANK OF NEW YORK MELLON 2174 06/02/2022 $30,000.00 CONTRACT SERVICES 3559 789 INC 2175 06/02/2022 $6,000.00 ADVERTISING/PRINTING SERVICES 1293 923 MEDIA GROUP INC 2176 06/02/2022 $75,964.09 CONTRACT SERVICES 16120 ALVAREZ-GLASMAN & COLVIN 2177 06/02/2022 $2,145.46 MACHINERY & EQUIPMENTS 2586 AMAZON CAPITAL SERVICES INC 2178 06/02/2022 $289.41 SUPPLIES 62880 AMERICAN MARKER
2179 06/02/2022 $53,047.49 CONTRACT SERVICES 3016 ANTARES GOLF LLC 2180 06/02/2022 $107.33 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 2181 06/02/2022 $2,026.45 CONTRACT SERVICES 2889 COMLOCK SECURITY GROUP INC 2182 06/02/2022 $826.68 CONTRACT SERVICES 2057 EVERNORTH BEHAVIORAL HEALTH 2183 06/02/2022 $6,180.00 CDBG-CV 3169 FOOTHOLD TECHNOLOGY INC 2184 06/02/2022 $4,155.54 CONTRACT SERVICES 1175 GRAPHIC ELECTRIC INC 2185 06/02/2022 $354.50 VEHICLE MAINTENANCE/EXPENSES 270 HARBOR DIESEL AND EQUIPMENT INC 2186 06/02/2022 $32,686.52 CONTRACT SERVICES 2793 IBE DIGITAL 2187 06/02/2022 $4,472.60 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC 2188 06/02/2022 $499.00 CONTRACT SERVICES 16760 LIEBERT CASSIDY WHITMORE 2189 06/02/2022 $301.74 TRAINING 116 ADAM MITCHELL
City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022

Exhibit A
WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 2190 06/02/2022 $862.75 SUPPLIES 1938 P & R PAPER SUPPLY COMPANY INC 2191 06/02/2022 $133.87 SUPPLIES 1120 BLUETRITON BRANDS INC 2192 06/02/2022 $11,563.10 SUPPLIES 2594 THE SAUCE CREATIVE SERVICES CORP 2193 06/02/2022 $43,059.97 FUEL INVENTORY 1059 AMBER RESOURCES LLC 2194 06/02/2022 $318.64 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 2195 06/02/2022 $104.40 TRAINING 2287 STACEY SMITH
2196 06/09/2022 $253.75 SUPPLIES 3163 BANK OF AMERICA
2197 06/09/2022 $1,326.50 TRAINING 3163 BANK OF AMERICA 2198 06/09/2022 $1,139.76 TRAVEL & MEETINGS 3163 BANK OF AMERICA 2199 06/09/2022 $991.38 SUPPLIES 3163 BANK OF AMERICA
2200 06/09/2022 $485.89 SUPPLIES 3163 BANK OF AMERICA
2201 06/09/2022 $38,091.75 IMPROVEMENTS OTHER THAN BUILDING - PAVING THE WAY 37720 ADVANCED APPLIED ENGINEERING INC 2202 06/09/2022 $72,283.56 IMPROVEMENTS OTHER THAN BUILDING 3411 AIM CONSULTING SERVICES 2203 06/09/2022 $256.46 UNIFORM EXPENSE 20350 ALLSTAR FIRE EQUIPMENT INC 2204 06/09/2022 $7,457.03 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 2205 06/09/2022 $3,033.90 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 2206 06/09/2022 $43,941.59 CONTRACT SERVICES 3016 ANTARES GOLF LLC 2207 06/09/2022 $334,594.40 CONTRACT SERVICES 40970 ARAKELIAN ENTERPRISES 2208 06/09/2022 $1,476.48 CONTRACT SERVICES 1237 AZTECA LANDSCAPE 2209 06/09/2022 $399.99 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 2210 06/09/2022 $500.00 CONTRACT SERVICES 72 COGRAN SYSTEMS LLC 2211 06/09/2022 $1,685.17 CONTRACT SERVICES 2889 COMLOCK SECURITY GROUP INC 2212 06/09/2022 $2,243.04 SUPPLIES 2455 THE ILLINI COMPANIES INC 2213 06/09/2022 $24,568.00 CONTRACT SERVICES 3025 COMPLETE LANDSCAPE CARE INC 2214 06/09/2022 $6,333.10 LEASE PAYMENT 74920 EXECUTIVE CAR LEASING COMPANY

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 2215 06/09/2022 $2,200.00 CONTRACT SERVICES 71920 TOYETTA L BEUKES 2216 06/09/2022 $138.29 TRAINING 2533 LAURENCE GONG
2217 06/09/2022 $240.22 TRAINING 3196 MICAH HERD
2218 06/09/2022 $4,901.74 CONTRACT SERVICES 16520 IDR ENVIRONMENTAL SERVICES INC 2219 06/09/2022 $974.40 IMPROVEMENTS OTHER THAN BUILDING 1612 JCL TRAFFIC SERVICES 2220 06/09/2022 $5,981.75 CONTRACT SERVICES 2892 KTU & A 2221 06/09/2022 $2,780.00 CONTRACT SERVICES 1585 DR ANGELICA LOZA-GOMEZ MD PC 2222 06/09/2022 $636,581.68 VEHICLE PURCHASES 24690 NEW FLYER AMERICA (USA) INC 2223 06/09/2022 $3,124.00 CONTRACT SERVICES 3028 ONWARD ENGINEERING 2224 06/09/2022 $347.37 TRAVEL & MEETINGS 2637 ARLENE SALAZAR 2225 06/09/2022 $5,891.55 FUEL 1059 AMBER RESOURCES LLC 2226 06/09/2022 $53.21 TRAINING 2985 KEVIN SAYCOCIE
2227 06/09/2022 $339.18 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 2228 06/09/2022 $3,403.73 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 2229 06/09/2022 $114.98 SUPPLIES 3088 WAXIES ENTERPRISES LLC 2230 06/09/2022 $500.00 CONTRACT SERVICES 2865 WEBSTERS BEE REMOVAL SERVICES 2231 06/09/2022 $67.90 CONTRACT SERVICES 3140 WEX HEALTH INC 2232 06/09/2022 $712.22 VEHICLE MAINTENANCE/EXPENSES 1657 OSCAR ZAVALAS ACH TOTALS $10,889,802.85
596569 06/01/2022 $1,250.00 MAIL/ POSTAL EXPENSE 910 UNITED STATES POSTAL SERVICES 596570 06/02/2022 $897.00 EDUCATION REIMBURSEMENT 3547 ZACHARY HUMBER 596571 06/02/2022 $61.29 FUEL 3150 SANDRA OLIVAS
596572 06/02/2022 $456.56 UTILITY SERVICES 23610 VERIZON WIRELESS 596573 06/02/2022 $7,902.80 AFLAC OTHER 55860 AFLAC

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 596574 06/02/2022 $790.45 UTILITY SERVICES 2257 AIRESPRING INC 596575 06/02/2022 $283.50 TRAINING 3262 AMERICAN RED CROSS 596576 06/02/2022 $4,033.09 CONTRACT SERVICES 3588 ANTHONYS PORTABLE RESTROOMS INC 596577 06/02/2022 $548.61 TRAVEL & MEETINGS 3650 JOSEFINA ARANA 596578 06/02/2022 $548.85 UTILITY SERVICES 38380 AT&T
596579 06/02/2022 $577.87 UTILITY SERVICES 39550 AT&T
596580 06/02/2022 $4,548.76 CONTRACT SERVICES 299 BALLARD & BALLARD INVESTIGATIONS 596581 06/02/2022 $4,100.00 CONTRACT SERVICES 3104 CALIFORNIA ADVOCACY LLC 596582 06/02/2022 $352.00 CONTRACT SERVICES 58240 STATE OF CALIFORNIA-DEPARTMENT OF JUSTICE 596583 06/02/2022 $672.00 DUES & SUBSCRIPTIONS 54110 CALIFORNIA PEACE OFFICERS ASSOCIATION 596584 06/02/2022 $677.80 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 596585 06/02/2022 $84.19 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 596586 06/02/2022 $20,067.20 VEHICLE MAINTENANCE/EXPENSES 950 CUMMINS INC 596587 06/02/2022 $46,008.52 OTHER GROUP INSURANCE PAYABLE 4110 DELTA DENTAL OF CALIFORNIA 596588 06/02/2022 $1,415.00 CONTRACT SERVICES 2019 DEWEY SERVICES INC 596589 06/02/2022 $47.81 SUPPLIES 25660 E-Z GO DIVISION OF TEXTRON 596590 06/02/2022 $4,547.81 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 596591 06/02/2022 $1,372.74 EDUCATION REIMBURSEMENT 3651 STEPHANIE GARCIA 596592 06/02/2022 $3,702.59 VEHICLE MAINTENANCE/EXPENSES 33720 GILLIG LLC 596593 06/02/2022 $323.95 VEHICLE MAINTENANCE/EXPENSES 455 GOLDEN STATE FASTENERS & SUPPLY INC 596594 06/02/2022 $6,371.83 CONTRACT SERVICES 33460 GOODYEAR TIRE & RUBBER COMPANY 596595 06/02/2022 $1,163.27 VEHICLE MAINTENANCE/EXPENSES 75590 ALHAMBRA MOTOR 596596 06/02/2022 $552.86 SUPPLIES 3063 HALO BRANDED SOLUTIONS INC 596597 06/02/2022 $4,000.00 CONTRACT SERVICES 46870 HDL COREN & CONE 596598 06/02/2022 $9.66 SUPPLIES 2811 LIGHT BULB DEPOT 38 LLC

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 596599 06/02/2022 $2,337.01 COPIER REPAIR/SERVICES 28440 LOS ANGELES COUNTY TAX COLLECTOR 596600 06/02/2022 $1,947.00 EDUCATION REIMBURSEMENT 36960 WILLIAM MOLINARI JR 596601 06/02/2022 $18,724.81 UTILITY SERVICES 4760 MONTEBELLO LAND & WATER CO 596602 06/02/2022 $489.70 SUPPLIES 15620 OFFICE DEPOT INC 596603 06/02/2022 $13,984.61 CDBG-CV 3526 PATH
596604 06/02/2022 $130.00 GENERAL GOVERNMENT 2063 LUZ PEREZ 596605 06/02/2022 $50.56 UTILITY SERVICES 100 PICO WATER DISTRICT 596606 06/02/2022 $177.69 CONTRACT SERVICES 51 PODS ENTERPRISES INC 596607 06/02/2022 $78.96 SUPPLIES 56260 PRUDENTIAL OVERALL SUPPLY 596608 06/02/2022 $1,279.34 SUPPLIES 1925 CENTRAL SANITARY SUPPLY 596609 06/02/2022 $623.00 TRAINING 47640 RIVERSIDE COUNTY SHERIFFS DEPARTMENT 596610 06/02/2022 $2,900.00 CONTRACT SERVICES 3583 SHOCKWAVE ELECTRIC INC 596611 06/02/2022 $101.00 SUPPLIES 3576 GINA SKIBAR
596612 06/02/2022 $143.88 PERMITS AND FEES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DIST 596613 06/02/2022 $35.65 PERMITS AND FEES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DIST 596614 06/02/2022 $431.47 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 596615 06/02/2022 $600.00 CONTRACT SERVICES 28 SUSIE HANSEN 596616 06/02/2022 $1,622.58 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 596617 06/02/2022 $812.50 CONTRACT SERVICES 65440 TIERRA WEST ADVISORS 596618 06/02/2022 $510.00 SUPPLIES 3075 AIMEE GALICIA TORRES 596619 06/02/2022 $281.23 CONTRACT SERVICES 131 UNITED SITE SERVICES INC 596620 06/02/2022 $7,217.44 COPIER REPAIR/SERVICES 2747 US BANK EQUIPMENT FINANCE 596621 06/02/2022 $3,916.80 CONTRACT SERVICES 37 US SECURITY ASSOCIATES INC 596622 06/02/2022 $6,936.57 VEHICLE MAINTENANCE/EXPENSES 3450 VALLEY POWER SYSTEMS INC 596623 06/02/2022 $456.56 UTILITY SERVICES 23610 VERIZON WIRELESS

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 596624 06/02/2022 $1,141.00 CONTRACT SERVICES 71170 YOUNG ELECTRIC SIGN COMPANY 596625 06/02/2022 $200.00 EDUCATION REIMBURSEMENT 3620 DANIEL ZANOLINI 596626 06/02/2022 $215.00 TRAINING 24500 SAN BERNARDINO SHERIFFS DEPT 596627 06/09/2022 $136.03 CONTRACT SERVICES 1674 1st JON INC 596628 06/09/2022 $59.03 UTILITY SERVICES 1732 AT&T CORP 596629 06/09/2022 $263.40 SUPPLIES 22520 HENRY AGUILAR JR 596630 06/09/2022 $3,440.00 CONTRACT SERVICES 3189 AIRDATA UAV INC 596631 06/09/2022 $2,500.00 CONTRACT SERVICES 3506 ALLEGRA CONSULTING INC 596632 06/09/2022 $26,000.00 PREPAID EXPENSES 15200 AMERICAN PUBLIC TRANSPORTATION ASSOC 596633 06/09/2022 $111.64 UTILITY SERVICES 39550 AT&T
596634 06/09/2022 $375.00 GENERAL GOVERNMENT 3653 DULCE BELTRAN 596635 06/09/2022 $1,760.00 CONTRACT SERVICES 3130 BLAIS & ASSOCIATES LLC 596636 06/09/2022 $7,000.00 CONTRACT SERVICES 1624 CALIFORNIA PAVING AND GRADING INC 596637 06/09/2022 $672.00 DUES & SUBSCRIPTIONS 33910 CALIFORNIA RESERVE PEACE OFFICER ASSOC 596638 06/09/2022 $11,695.33 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 596639 06/09/2022 $987.81 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 596640 06/09/2022 $1,552.02 RETIREMENT 3128 CITY OF BELL GARDENS 596641 06/09/2022 $13,728.41 CONTRACT SERVICES 3568 CIVICPLUS LLC 596642 06/09/2022 $9,174.02 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 596643 06/09/2022 $368.99 TRAVEL & MEETINGS 2315 KIMBERLY COBOS-CAWTHORNE 596644 06/09/2022 $12,365.91 VEHICLE MAINTENANCE/EXPENSES 3645 DEROTIC, LLC. 596645 06/09/2022 $480.00 SUPPLIES 25660 E-Z GO DIVISION OF TEXTRON 596646 06/09/2022 $197.05 CONTRACT SERVICES 3334 EAGLE PORTABLES SANITATION LLC 596647 06/09/2022 $6,037.50 CONTRACT SERVICES 3215 EVAN BROOKS ASSOCIATES INC 596648 06/09/2022 $2,366.60 SUPPLIES 7610 EWING IRRIGATION PRODUCTS

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 596649 06/09/2022 $4,829.00 CONTRACT SERVICES 3623 EXCLUSIVE AWNINGS INC 596650 06/09/2022 $29.40 CONTRACT SERVICES 1117 FILE KEEPERS LLC 596651 06/09/2022 $34,750.00 MACHINERY & EQUIPMENTS 3592 FREEDOM COMMUNICATION TECHNOLOGIES INC 596652 06/09/2022 $133.87 UNIFORM EXPENSE 55650 GALLS LLC 596653 06/09/2022 $3,694.19 VEHICLE MAINTENANCE/EXPENSES 33720 GILLIG LLC 596654 06/09/2022 $1,136.14 VEHICLE MAINTENANCE/EXPENSES 30190 IB AUTO PARTS INC 596655 06/09/2022 $300.00 CONTRACT SERVICES 3599 JOHN H HERNANDEZ 596656 06/09/2022 $300.00 TRAINING 3655 GABRIEL HINAJOSA 596657 06/09/2022 $300.00 CONTRACT SERVICES 48120 HINDERLITER DE LLAMAS & ASSOCIATES 596658 06/09/2022 $1,000.00 TRAINING 3547 ZACHARY HUMBER 596659 06/09/2022 $13,000.00 MACHINERY & EQUIPMENTS 3571 I TECH MECHANICAL CONTRACTOR INC 596660 06/09/2022 $26,995.71 CONTRACT SERVICES 3638 INDEPENDENCE SOLUTIONS INC 596661 06/09/2022 $41,525.00 CONTRACT SERVICES 3044 KAIZER RANGWALA 596662 06/09/2022 $10,418.67 SUPPLIES 14950 LINCOLN EQUIPMENT INC 596663 06/09/2022 $320.00 RECREATION CLASSES 3652 MARK LOPEZ 596664 06/09/2022 $800,000.00 CONTRACT SERVICES 4810 LA COUNTY DEPT OF PUBLIC WORKS 596665 06/09/2022 $15,028.85 IMPROVEMENTS OTHER THAN BUILDING 3489 MARK THOMAS & COMPANY INC 596666 06/09/2022 $534.03 TRAVEL & MEETINGS 2316 SALVADOR MELENDEZ 596667 06/09/2022 $1,400.00 CONTRACT SERVICES 41130 MIHM INC 596668 06/09/2022 $385.58 CONTRACT SERVICES 74640 MISSION LINEN SUPPLY 596669 06/09/2022 $30,972.80 BUILDING IMPROVEMENTS 3365 MOHAWK COMMERCIAL INC 596670 06/09/2022 $300.00 TRAINING 3654 GERSON MORAN
596671 06/09/2022 $300.00 TRAINING 3656 EDGAR MURANA
596672 06/09/2022 $600.31 VEHICLE MAINTENANCE/EXPENSES 2480 SOCAL AUTO & TRUCK PARTS INC 596673 06/09/2022 $3,285.00 SUPPLIES 3002 NUTRIEN AG SOLUTIONS INC

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 596674 06/09/2022 $282.22 SUPPLIES 15620 OFFICE DEPOT INC 596675 06/09/2022 $456.06 RETIREMENT 42490 LINDA PAYAN
596676 06/09/2022 $78.96 SUPPLIES 56260 PRUDENTIAL OVERALL SUPPLY 596677 06/09/2022 $175.76 SUPPLIES 503 QUADIENT INC
596678 06/09/2022 $350.11 SUPPLIES 317 ROAD AMERICA INC 596679 06/09/2022 $132,000.00 IMPROVEMENTS OTHER THAN BUILDING 2382 SAFE USA INC 596680 06/09/2022 $10,000.00 CONTRACT SERVICES 32210 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS 596681 06/09/2022 $20,280.90 DUES & SUBSCRIPTIONS 3293 SAN GABRIEL VALLEY REGIONAL HOUSING TRUST 596682 06/09/2022 $89,641.03 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 596683 06/09/2022 $5,054.41 PREVENTIVE MAINTENANCE 3176 PHILLIP SISNEROS 596684 06/09/2022 $19,258.67 BUILDING IMPROVEMENTS 2976 JEREMY P SOMMERS 596685 06/09/2022 $2,564.47 VEHICLE MAINTENANCE/EXPENSES 716 SOUTH BAY FORD INC 596686 06/09/2022 $145,121.26 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 596687 06/09/2022 $381.35 UTILITY SERVICES 40520 SOUTHERN CALIFORNIA GAS CO 596688 06/09/2022 $177.08 CONTRACT SERVICES 3397 STERICYCLE INC 596689 06/09/2022 $310.19 CONTRACT SERVICES 1963 SUEZ WTS SERVICES USA INC 596690 06/09/2022 $8,282.96 UTILITY SERVICES 526 T-MOBILE USA INC 596691 06/09/2022 $23.40 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 596692 06/09/2022 $187.00 DUES & SUBSCRIPTIONS 41430 THOMSON REUTERS - WEST 596693 06/09/2022 $1,141.61 IMPROVEMENTS OTHER THAN BUILDING 1474 TRENCH PLATE RENTAL CO 596694 06/09/2022 $253.73 IMPROVEMENTS OTHER THAN BUILDING 1474 TRENCH PLATE RENTAL 596695 06/09/2022 $27,009.66 CONTRACT SERVICES 3187 TRISTAR RISK MANAGEMENT 596696 06/09/2022 $535.60 RETIREMENT 27300 ROBERT C TUFANO 596697 06/09/2022 $7,193.53 CONTRACT SERVICES 3406 UNIVERSAL PROTECTION SERVICE LP 596698 06/09/2022 $7,000.00 CONTRACT SERVICES 3433 VECTIS DC LLC

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1533
From Payment Date: 06/01/22 - To Payment Date: 06/09/2022 596699 06/09/2022 $6,536.50 UTILITY SERVICES 23610 VERIZON WIRELESS 596700 06/09/2022 $37.52 SUPPLIES 9470 W W GRAINGER INC 596701 06/09/2022 $770.00 CONTRACT SERVICES 328 ANNE L DONOFRIO (OR) CHECK TOTAL $1,762,625.64
GRAND TOTAL $12,652,428.49

CITY OF MONTEBELLO

SPECIAL CITY COUNCIL MEETING

M I N U T E S
MONDAY, MAY 2, 2022 AT 6:30 P.M.

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA 90640
CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 6:39 p.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez, Councilmember Melendez, and Councilmember Peralta. City Clerk Jimenez and Treasurer Gutierrez were also present. Councilmember Torres was absent.

STAFF PRESENT – City Attorney Arnold Alvarez-Glasman, City Manager René Bobadilla, Assistant City Manager Arlene Salazar, Deputy City Clerk Alicia Fernandez, Assistant to Deputy City Clerk Kimberly Guillen.

PUBLIC COMMENTS ON AGENDA ITEMS ONLY (30 MINUTES)
The City Clerk’s Office had two (2) members of the public wishing to address the City Council.

Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

The City Clerk’s Office acknowledged eleven (11) written public comments submitted to the City’s public comment email address. Said comments are on file at the City Clerk’s office.

REGULAR SESSION
CORRECTIONS TO THE AGENDA – CITY MANAGER

OLD BUSINESS

1. CALIFORNIA VOTING RIGHTS ACT (“CVRA”)
Demographer, Mr. Claudio Gallegos, presented a PowerPoint Presentation to the City Council in which he provided an overview of the Districting Mapping process that Council has gone through thus far. Mr. Gallegos also went through this presentation during the 4/27/22 Council Meeting.

ITEM #____ 40
May 2, 2022: Special City Council Meeting Minutes Page 2 of 2 Councilmember Melendez thanked the demographer, staff, and the community who participated in this process. He stated the residents overwhelmingly chose to have 5 districts through their input from emails, comments and highlighted Demographer Map No. 3b because it creates the most equitable green space, keeps La Merced community together, and it’s been the most favored by the community. He asked to move forward with Demographer Map 3b and stated that this is what the community wanted.

Councilmember Peralta thanked demographer and staff. She expressed her preference for Demographer Map No. 3 because it falls along the lines of main streets and keeping community of interests in tact. She stated she is not opposed to Demographer Map 3b but noted that it has weird cut offs. Councilmember Peralta advocated for Demographer Map 5C because it keeps the La Merced area intact, gives South Montebello more representation at the Council level with an additional seat, and the ability to vote for an at large Mayor.

Mayor Pro Tem Jimenez thanked demographer and staff. She noted that Demographer Map 3b received a lot of traction from the community and most residents liked this map. She expressed her support for Demographer Map 3b and stated that she hoped to vote on this tonight.

Mayor Cobos-Cawthorne, thanked the demographer and staff. She echoed the comments of her colleagues and supports the community’s comments for Demographer Map 3b and asked for a motion to move forward with this map.

Councilmember Melendez motioned, seconded by Mayor Pro Tem Jimenez, that the City Council move forward Demographer Map No. 3b.

MOVED: Melendez SECONDED: Jimenez APPROVED: 4-0-0-1
AYES: Melendez, Peralta, Jimenez, Cobos-Cawthorne
NOES: None
ABSTAIN: None
ABSENT: Torres

ADJOURNMENT
Mayor Pro Tem Jimenez motioned to adjourn the meeting, seconded by Councilmember Melendez; motion carried unanimously and the meeting was adjourned at 7:05 pm.

THE MINUTES OF MAY 2, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 22ND DAY OF JUNE 2022.
_____________________________________________
Alicia Fernandez, Deputy City Clerk
ITEM NO. 1 CVRA

SPEAKER CARDS

ITEM NO. 1

CVRA COMMENTS
1 Angelina Padilla
From: Brandon Madera <[email protected]>
Sent: Monday, May 2, 2022 10:03 AM
To: comment, ccpublic
Subject: CVRA
Follow Up Flag: Follow up
Flag Status: Flagged
Hello Honorable Mayor and City Council,
My name is Jose Madera, long time Montebello resident, and I represent the Madera household residents on 12th Street. I write in support of Demographer Map 3B.

This more than makes sense to me.

Thank you.
---
***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Angelina Padilla
From: Gilbert Juarez <[email protected]>
Sent: Monday, May 2, 2022 11:58 AM
To: comment, ccpublic
Subject: Public Comment Submission for Special Meeting 5/2/22 Hello City of Montebello,
I have been a longtime resident of Montebello, with my family having lived in the city for over 15 years.

I want to thank the city for all they have done in walking the community through this process of redistricting.

As someone who rents in the Via Altamira stretch, my needs are vastly different than that of homeowners within the city. After seeing the maps, I am in favor of Map 3B because it amplifies the voice of the renter by keeping the large cohort of apartment complexes within the same district. It brings me great peace of mind to know that my family and I will have the same representative as our extended family living in the Park Victoria Apartments.

I hope you approve of keeping renters together because it makes the most sense for us, the residents.

Respectfully,
Gilbert Juarez
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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Angelina Padilla
From: Jesse Montes <[email protected]>
Sent: Monday, May 2, 2022 12:44 PM
To: comment, ccpublic
Subject: Special Meeting- Public Comment
Hello,
My name is Jesse Montes and I live on Holger Drive. I support Map 3B and I hope you do too because it brings representation to different parts of Montebello that many times were overshadowed by the busier parts of the city. We have five city elected’s responsible for hearing us out and listening to what we have to say and I think Map 3B gives everyone, no matter where you live in the city, a fair shot at being represented.

Thanks,
Jesse Montes
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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Angelina Padilla
From: Valerie Cabral <[email protected]>
Sent: Monday, May 2, 2022 12:53 PM
To: comment, ccpublic
Subject: CVRA Public Comment
Good Evening,
I am submitting this public comment to express my full endorsement of a district map, that in my eyes, provides equity and equal representation of all Montebello residents.

I support the idea that similar communities within the city should be kept whole in districts and that there be one directly elected representative to be the voice and champion for that area. Map 3B provides the most proportioned segments of the city districts while keeping community interests intact.

I hope the city council will agree in further considering and adopting Map 3B tonight.

Thank You Kindly,
Valerie Cabral
Resident of N. Poplar Ave, Montebello
---
***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** Hello Mayor and Council,
As a longtime resident of Montebello I'm emailing today in regards to districting. I support map 3B because it provides the most equitable districts in all of the maps that were presented.

Staff did a good job with getting the message out there and by hosting all of the public hearings and open houses.

Thank you to the whole council for hearing our concerns and issues regarding this whole process.

Hello Mayor and Council,
I'm writing today in support of map 3B. The map looks like it'll provide the best from of representation. I also like the current form of government that we have here in the City of Montebello and to keep a rotational Mayor. Thank you to the council and staff for all your time in this!
Best, � V/�,;A-/
ff£�
1 Angelina Padilla
From: Freddie Sandoval <[email protected]>
Sent: Monday, May 2, 2022 1:54 PM
To: comment, ccpublic
Attachments: image0.jpeg; ATT00001.txt
My name is Freddie Sandoval and I live at 2457 via Nina, and I support Map 3B as it appears to be fair a d good for everyone.
‐‐‐
***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** Attachment to Freddie
Sandoval's comment
1 Angelina Padilla
From: Alberto Pimentel <[email protected]>
Sent: Monday, May 2, 2022 2:35 PM
To: comment, ccpublic
Subject: Districting Public Comment for Special Meeting Members of the Montebello City Council,
My name is Dr. Alberto Pimentel Jr and I am submitting this public comment in support of Demographer Map 3B. Last year, my heart broke when only 4 of the 5 council members voted to transition to districting. My heart broke again when members of the AAPI community residing in Montebello shared their disappointment in the lack of direct communication with council members, many have felt that their voices continue to go unheard (except for election season).

I’ve spent months conversing with AAPI residents in North Montebello and other parts of the city and based on these conversations, the following has been shared consistently: many of our AAPI neighbors are offended by insensitive comments that have been made, the fact that some believe that one or two AAPI council members in Montebello’s long history are enough, and the heartbreaking reality that districting has become politicized. The nasty and intolerant comments that flood social media pages have minimized the relative absence of AAPI representation on the council. Along with my AAPI and non-AAPI neighbors, we are disheartened by the fact that we have observed social media posts, slogans, and gatherings that celebrate the AAPI community while at the same time, we’ve heard about reservations that some council members have and the subsequent delay to the adoption process. The AAPI community’s representation in Montebello is not a bargaining chip and if we are all truly committed to equity, diversity, and inclusion, then no one on the council should hold any reservations.

In speaking with AAPI neighbors, the issue is clear, you either stand with the AAPI community and support AAPI representation through districting, or you present a facade that is rooted in selfishness, self-preservation, and a level of comfort with exclusion. I cannot tell you how to vote today, but I will encourage all of you to respect the AAPI community and stand on the right side of history.

Peace and Love, Al
Get Outlook for iOS
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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Angelina Padilla
From: Teresa Lopez <[email protected]> Sent: Monday, May 2, 2022 2:48 PM
To: comment, ccpublic
Cc: [email protected]
Subject: Item CVRA -TERESA LOPEZ
Good afternoon Mayor and Councilmembers,
My name is Teresa Lopez and long term Montebello Resident. Write in support of Demographer Map 3B this map would make sure that all of us would have equal representation in all communities. It's time to finish the process and for all of us to work together to continue to work for a better Montebello .

Thank you
Teresa Lopez
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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Angelina Padilla
From: Montebello-Pico Rivera Democrats <[email protected]> Sent: Monday, May 2, 2022 2:53 PM
To: comment, ccpublic
Subject: MPR-Support of Map 3B, Public Comment
The Montebello-Pico Rivera Democrats are excited to support Demographer Map 3B. After a close examination of all of the initial and updated maps, we believe Map 3B adheres to the guidelines of the California Voting Rights Act and will empower the Asian American Pacific Islander community and create a pathway for greater AAPI representation on the city council.
---
***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Angelina Padilla
From: David Torres <[email protected]>
Sent: Monday, May 2, 2022 4:22 PM
To: Cobos-Cawthorne, Kimberly Ann; Jimenez, Angie; Peralta, Scarlet; Melendez, Salvador; Torres, David
Cc: Jimenez, Christopher; Fernandez, Alicia; Arnold Glasman; comment, ccpublic Subject: Special Meeting of May 2, 2022
Mayor and City Council:

The time and date of tonight's meeting was not communicated in advance of the 24-hour notice period. The posting of the agenda, very near the 24-hour notice deadline, was the first time I became aware of the details. Accordingly, I did not have the ability to provide proper Brown Act notice of attendance by teleconference to participate. Please excuse my absence this evening.

As comment on considering maps 3b, 3c, 5b and 5c, I would like to thank Mr. Thornton for being an advocate for the La Merced community and embodying the importance of public participation. From his comments, maps 5b and 5c were adjusted to ensure his community will not be divided. I would also like to thank our demographer, Mr. Gallegos, for making time to work with me on adjusting these two maps shortly after the April 23 public hearing, and with a quickly approaching deadline to submit and consider any map revisions.

I would also offer my concern for maps 3b and 3c. In these two maps, the southern alignment of District 1 along Lincoln Blvd. has been altered, among other changes. This alteration from the demographers original map places properties belonging to the mayor in the same district. As a reminder to my colleagues: maps should be drawn without respect to where an incumbent or candidate lives, may live, or may claim to live. I hope in this process council considers the best interest of the city over the next decade until lines are redrawn, not personal political motivations for the 2022 election.

Warm regards,
David N. Torres, Councilmember
City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640
Office: (323) 887-1200
Direct: (323) 435-4260
Email: [email protected]
www.cityofmontebello.com
---
***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.***

COMMENTS RECEIVED

AFTER DEADLINE
1 Angelina Padilla
From: mde4peace <[email protected]>
Sent: Monday, May 2, 2022 4:32 PM
To: comment, ccpublic
Subject: Public Comment for Special City Council Meeting-May 2, 2022 Follow Up Flag: Follow up
Flag Status: Flagged
Please have this submission given to them in time to read by each city council member before meeting! From Margot Eiser-resident address on file.

Please continue consideration of Demographer Map 5 B with the possibility of having one more district added to it! We the citizens people residents tax payers voters need to have more of a chance to communicate with and make sure that our supposed representatives will give us what WE need and wantbecause they live in our neighborhoods. For example, they would know what streets are actually dangerous and need repaving instead of having people who do not live here arbitrarily decide and needlessly spend money. We also need to have our PUBLIC GOLF COURSE returned to our control so it can benefit us! And eliminate no bid contracts.

P.S. All good people have got to come together and do all that is necessary to stop and get rid of the corrupted, crazy, cruel GOP and the vampire capitalists which support it!!! ---
***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.***

CITY OF MONTEBELLO

SPECIAL CITY COUNCIL MEETING

M I N U T E S
TUESDAY, MAY 3, 2022 AT 6:30 P.M.

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA 90640
CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 6:35 p.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez, Councilmember Torres, Councilmember Melendez, and Councilmember Peralta. City Clerk Jimenez and Treasurer Gutierrez were also present.

STAFF PRESENT – City Attorney Arnold Alvarez-Glasman, City Manager René Bobadilla, Assistant City Manager Arlene Salazar, Deputy City Clerk Alicia Fernandez, Assistant to Deputy City Clerk Kimberly Guillen.

PUBLIC COMMENTS ON CLOSED SESSION ITEMS ONLY
The City Clerk’s Office had four (4) members of the public wishing to address the City Council.

Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

CLOSED SESSION – 6:30 P.M.

Mayor Cobos-Cawthorne recessed the meeting into Closed Session at 6:51 p.m. to consider the following closed session items:

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
One matter
Mayor Cobos-Cawthorne reconvened the meeting at 7:00 p.m. During Closed Session the City Council received a briefing on Item No. 1, no action taken; nothing to report.

REGULAR SESSION – IMMEDIATELY FOLLOWING CLOSED SESSION
CORRECTIONS TO THE AGENDA – CITY MANAGER
May 3, 2022: Special City Council Meeting Minutes Page 2 of 3

PUBLIC COMMENTS ON AGENDA ITEMS ONLY
The City Clerk’s Office had six (6) members of the public wishing to address the City Council.

Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

The City Clerk’s Office acknowledged one (1) written public comments submitted to the City’s public comment email address. Said comments are on file at the City Clerk’s office.

REGULAR BUSINESS

2. PRESENTATION BY OUTSIDE COUNSEL AND DISCUSSION REGARDING THE RESULTS OF THIRD PARTY INVESTIGATOR’S FINDINGS ON COUNCILMEMBER TORRES’ CONDUCT Presentation was given by, Nancy P. Doumanian, Esq. Nancy Law Group/Doumanian & Associates, into the administrative investigation for City of Montebello of Council Member David Torres regarding his conduct. The presentation included an overview on the following: City Council members as elected officials and their behavior expectations; the #MeToo movement and how it has changed the work environment; workplace etiquette in today’s society; how other cities have handled Council Members who engage in harassing, hostile and retaliatory conduct towards city employees; potential liability to the City of Montebello; employers obligations under the law on hostile work environment and workplace harassment; and Councilmember Torres’ investigation findings.

Ms. Doumanian also presented the scope of the investigation, methodology, strategy, scope of the allegations, and assessing witness credibility. She then proceeded to present the findings of the 17 witnesses who came forward to testify to Councilmember Torres’ conduct and presented Councilmember Torres responses to the investigators.

Councilmember Melendez stated that today is not a discussion of Councilmember Torres’ character, but a plea from staff to stop this behavior. He also noted that he was disappointed in the lack of respect shown during this presentation and the mockery that was going on.

Councilmember Peralta expressed her disappointment by the presentation and spoke in favor of Councilmember Torres and commended his work as a Councilmember.

Mayor Pro Tem Jimenez expressed her concern for the 17 employees that came forward regarding allegations by Councilmember Torres and commended staff for coming forward. Furthermore, she noted that the miscommunication has created a toxic work environment at City Hall.

Councilmember Torres stated that he was not given a chance to present evidence during his investigation and encouraged City to release his emails and text messages with staff to the public because all communication was within his duties as Councilmember. He also noted that it was never his intent to cause any concern or harm May 3, 2022: Special City Council Meeting Minutes Page 3 of 3 and apologized for his behavior, but also acknowledged that everything he’s done has been in his scope as a Councilmember.

Mayor Cobos-Cawthorne also noted that the 17 witness allegations are unsettling and mentioned the possibility of a potential class action lawsuit. The Mayor apologized to the employees and proceeded to open it up for recommendations from Council.

Mayor Pro Tem Jimenez asked for a 5 minute recess to make right decision. Council recessed and the Mayor reconvened the meeting at 9:08 p.m.

Councilmember Melendez addressed Councilmember Torres’ previous comments and commended him on his apology, stating that this is a step towards a healing process.

Councilmember asked City Manager and City Attorney to craft something and bring it back in a month to assure that Councilmember Torres will continue to have his first amendment rights as a Councilmember but also that there are procedures in place to remedy this situation and assure that employees are safe. Councilmember Melendez made a motion to have this come back in a month and have a deeper discussion at that time.

Councilmember Peralta expressed her concerns on why there aren’t procedures put into place internally with our HR department to serve our employees out of respect and their protection. She also noted that she would like the Fire Chief’s harassment claim against the Mayor to be addressed prior to any action taken tonight.

Mayor Pro Tem Jimenez seconded the motion made by Councilmember Melendez, asking that the City Council direct the City Manager and City Attorney to craft something and bring it back in a month to assure that Torres continue to have his First Amendment rights as a Councilmember but also that there are procedures in place to remedy this situation and assure that employees are safe.

MOVED: Melendez SECONDED: Jimenez APPROVED: 3-2-0-0
AYES: Melendez, Jimenez, Cobos-Cawthorne
NOES: Peralta, Torres
ABSTAIN: None
ABSENT: None

ADJOURNMENT
Mayor Pro Tem Jimenez motioned to adjourn the meeting, seconded by Mayor CobosCawthorne. Motion carried unanimously and the meeting was adjourned at 9:13 p.m.

THE MINUTES OF MAY 3, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 22ND DAY OF JUNE 2022.
_____________________________________________
Alicia Fernandez, Deputy City Clerk

CLOSED SESSION

SPEAKER CARDS

AGENDA ITEM

SPEAKER CARDS

AGENDA

COMMENTS

CITY OF MONTEBELLO

REGULAR CITY COUNCIL MEETING AGENDA

M I N U T E S
WEDNESDAY, MAY 11, 2022 AT 5:00 P.M.

Teleconference Location for
Councilmember Torres:

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA
Teleconference Location for
Councilmember Peralta:

Hyatt Regency Hotel
Lobby Area
1209 L Street
Sacramento, CA 95814
Posada El Rey Sol Hotel
Lobby Area
Avenida Blancarte 130
22800 Ensenada, Mexico

OPENING CEREMONIES
CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 6:12 p.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez, Councilmember Peralta, Councilmember Melendez, and Councilmember Torres. City Clerk Jimenez and Treasurer Gutierrez were also present.

STAFF PRESENT – Deputy City Attorney Christopher Cardinale, Assistant City Manager Arlene Salazar, Deputy City Clerk Alicia Fernandez, Assistant to Deputy City Clerk Kimberly Guillen, and all Department Managers were present. City Attorney Arnold Alvarez-Glasman and City Manager René Bobadilla were absent.

CLOSED SESSION – NONE
REGULAR SESSION – 6:00 P.M.

INVOCATION – City Clerk Christopher Jimenez
PLEDGE OF ALLEGIANCE – Director of Planning/Community Development Joseph Palombi May 11, 2022: City Council Meeting Minutes Page 2 of 7
CORRECTIONS TO THE AGENDA – CITY MANAGER – Item 1, under the Ceremonial/Presentations Section of the meeting was postponed to a future meeting.

CEREMONIAL/PRESENTATIONS

1. RECOGNITION OF CITIZEN OF THE MONTH – MANNY FRANCO – this item was postponed to a future meeting.

2. RECOGNITION OF ASIAN PACIFIC HERITAGE MONTH – Presented by Mayor CobosCawthorne.

3. RECOGNITION OF NATIONAL PET MONTH – Presented by Mayor Cobos-Cawthorne.

4. RECOGNITION OF MENTAL HEALTH MONTH – Presented by Mayor Cobos-Cawthorne.

5. RECOGNITION OF MOTORCYCLE SAFETY AWARENESS MONTH – Presented by Mayor Cobos-Cawthorne.

6. RECOGNITION OF NATIONAL MILITARY APPRECIATION MONTH – Presented by Mayor Cobos-Cawthorne.

7. RECOGNITION OF COMMUNITY ATHLETES – MONTEBELLO HIGH SCHOOL CIF D2 FINALIST AND SCHURR HIGH SCHOOL FEMALE WRESTLER – Presented by Mayor Cobos-Cawthorne.

8. RECOGNITION OF MONTEBELLO – SAINT BENEDICT SCHOOL GIRLS BASKETBALL – Presented by Mayor Cobos-Cawthorne.

9. PRELIMINARY BUDGET FOR FISCAL YEAR 22/23 – Presented by Director of Finance, Michael Solorza.

PUBLIC COMMENTS ON NON-AGENDA AND AGENDA ITEMS (30 MINUTES) The City Clerk’s Office had six (6) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

The City Clerk’s Office acknowledged one (1) written public comment submitted to the City’s public comment email address. Said comment is on file at the City Clerk’s office.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.

REGULAR BUSINESS

10. ADOPT RESOLUTION NO. 22-34 TO FORMALLY ADOPT THE FINAL CITY COUNCIL DISTRICT MAP – CALIFORNIA VOTING RIGHTS ACT (“CVRA”)
May 11, 2022: City Council Meeting Minutes Page 3 of 7
City Demographer Claudio Gallegos presented a PowerPoint Presentation to the City Council, which provided them with districting process overview in the past year. Mr. Gallegos also presented the City Council with the final map (Demographer Map 3B) and its demographics, including the final steps to adopt the map.

Councilmember Peralta commended Mr. Gallegos and asked a clarifying question regarding the procedures for assigning the Districts. City Attorney Christopher Cardinale explained that upon approval the City would submit the Resolution to call for an election sometime in June and that would be when the City Council would approve the assignment. City Attorney Nvair Ozonian confirmed that the Resolution would need to be adopted in June. It was clarified by City Attorney Cardinale that no designation of the districts would be voted on today.

Councilmember Melendez motioned to approve the item as is, and it was seconded by Mayor Pro Tem Jimenez.

Councilmember Peralta commented on her disagreement of the districting process.

Councilmember Torres also made comments regarding his disagreement of the districting process.

The motion recommended that the City Council:
1) Adopt Resolution No. 22-34 (Attachment A) to formally adopt a final City Council district map.

MOVED: Melendez SECONDED: Jimenez APPROVED: 3-2-0-0
AYES: Jimenez, Melendez, Cobos-Cawthorne,
NOES: Peralta, Torres
ABSTAIN: None
ABSENT: None

11. ADOPT RESOLUTION NO’S. 22-32 AND 22-33 ADOPTING A MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY AND THE MONTEBELLO FIREFIGHTERS ASSOCIATION (MFA) AND THE CITY AND THE MONTEBELLO SUPERVISORS ASSOCIATION (MSA) Chief Fernando Pelaez provided the City Council with a handout to provide them with an overview of the Fire Department Staffing.

Director of Human Resources, Nicholas Razo, provided a PowerPoint Presentation and provided the City Council with an overview of the Memorandum of Understandings between the MFA and MSA and was available to answer any questions.

It was motioned by Mayor Cobos-Cawthorne, seconded by Mayor Pro Tem Jimenez, that the City Council:

May 11, 2022: City Council Meeting Minutes Page 4 of 7
1) Adopt Resolution No. 22-33 adopting a tentatively agreed upon Comprehensive Memorandum of Understanding (MOU) between the City and the Montebello Fire Association (MFA); and
2) Approve a Resolution 22-32 adopting a tentatively agreed upon Comprehensive Memorandum of Understanding between the City and the Montebello Supervisors Association (MSA).

Councilmember Peralta expressed her concerns regarding the minimum staffing requirements and asked clarifying questions; Director Razo and Chief Pelaez addressed her questions. Councilmember Peralta asked for additional time to review this item and that City Council consider the Sunset Clause. Director Razo further explained the Sunset Clause.

Mayor Pro Tem Jimenez asked for clarification on what minimum staffing means; Chief Pelaez explained that minimum staffing means 17 on duty per day and that in his tenure with the City, the Fire Department has not yet met the minimum staffing requirement and has concerns about staff’s mental health due to being overworked. Furthermore Ms. Jimenez expressed her disappointment in Councilmember Peralta’s comments. Councilmember Torres asked a clarifying question regarding whether MOU’s are typically brought to City Council for discussion in Open Session prior to discussing them in Closed Session; Director Razo stated it is typical. Councilmember Torres was briefly disconnected. Councilmember Melendez commended Staff for the presentation and expressed his support for this item.

Mayor Cobos-Cawthorne asked Chief Pelaez a clarifying questions. Councilmember Torres asked additional clarifying questions regarding his concerns about some of the provisions stated on the MOU’s and asked for additional time to review this item, and asked if there is a deadline to get this item approved. Councilmember Torres asked for a Substitute Motion to continue this item for 14 days for further analysis and consideration, Councilmember Peralta seconded the substitute motion.

City Attorney Christopher Cardinale clarified that the City Council does not dictate the terms of the negotiating process of MOU’s. A vote was taken on the Substitute Motion; and the motion failed by the following vote:

MOVED: Torres SECONDED: Peralta FAILED: 2-3-0-0
AYES: Peralta, Torres
NOES: Cobos-Cawthorne, Jimenez, Melendez
ABSTAIN: None
ABSENT: None
A vote was taken on the original motion; motion passed by the following vote:

MOVED: Cobos-Cawthorne SECONDED: Jimenez APPROVED: 3-1-1-0 AYES: Cobos-Cawthorne, Jimenez, Melendez
NOES: Torres
ABSTAIN: Peralta
ABSENT: None
May 11, 2022: City Council Meeting Minutes Page 5 of 7

CONSENT CALENDAR
Councilmember Torres pulled Item No’s. 15, 17, and 18. Councilmember motioned, seconded by Mayor Pro Tem Jimenez, that Item No’s. 12-14, 16, 18-19 be approved; motion passed unanimously.

12. APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT NO. 3937 WITH SPORTFIVE GOLF, LLC

FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MONTEBELLO

MUNICIPAL GOLF COURSE RENOVATION PROJECT
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 1 to Agreement No. 3937 with SPORTFIVE Golf, LLC for additional architectural and engineering services in the amount not-to-exceed $188,790; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Amend the Fiscal Year 2021-22 budget by increasing appropriations by $188,790 in Account No. 610-99-6040.80 (Golf Course, Engineering Services); and 4) Take such additional, related, action that may be desirable.

13. AMEND THE FISCAL YEAR 2021-22 CAPITAL IMPROVEMENT PROGRAM BUDGET FOR

VARIOUS PROJECTS
RECOMMENDATION: It is recommended that the City Council:
1) Amend the Fiscal Year 2021-22 Capital Improvement Program Budget in the Amounts and for the Projects/Accounts Detailed on Attachment A; and 2) Take such additional, related, action that may be desirable.

14. APPROVAL OF EXCLUSIVE PERMISSIVE USE & LICENSING AGREEMENT NO. 3982 WITH SAMALJON INC. FOR GRANT REA PARK BATTING CAGES
RECOMMENDATION: It is recommended that the City Council:
1) Approve a new Exclusive Permissive Use & Licensing Agreement No. 3982 with Samaljon (“Licensee”); and
2) Authorize the City Manager to execute the Agreement on behalf of the City; and 3) Take such additional, related, action that may be desirable.

15. APPROVAL TO SUBMIT APPLICATION FOR THE CITIES AND COUNCILS OF GOVERNMENTS INTERIM HOUSING SERVICES (“CCOGIHS”) FUND
Councilmember Torres asked a clarifying question on whether this item would have any direct costs to the City; Deputy Director Angelica Palmeros stated that no costs are associated. Councilmember Torres motioned to approve the item as is, seconded by Mayor Pro Tem Jimenez; motion passed unanimously.

May 11, 2022: City Council Meeting Minutes Page 6 of 7
RECOMMENDATION: It is recommended that the City Council:
1) Approve the submission of the grant application for the Cities and Councils of Governments Interim Housing Services (“CCOGIHS”) Fund; and 2) Take such additional, related, action that may be desirable.

16. APPROPRIATION OF GRANT AWARD FUNDS FROM THE CALIFORNIA FIRE FOUNDATION SPRING 2022 GRANT CYCLE
RECOMMENDATION: It is recommended that the City Council:
1) Approve the appropriation of $15,000 awarded to the Fire Department by the California Fire Foundation; and
2) Amend the Fiscal Year 2021-22 budget by increasing appropriations by $15,000 in Account No. 265-85-855-4198 and 265-85-855-6010.60 (Grants, Fire, CA Fire Foundation, Misc Grants [Revenue] and Machinery & Equipment – Personal Protective Equipment [Expenditures]); and
3) Take such additional, related, action that may be desirable.

17. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP NO. 22-9) FOR CROSSING

GUARD SERVICES
Councilmember Torres commended staff for including the RFP as an attachment to the Staff Report and motioned to approve the item as is, seconded by Councilmember Melendez; motion passed unanimously.

RECOMMENDATION: It is recommended that the City Council:
1) Authorize Staff to issue a Request for Proposals (RFP No. 22-9) for Crossing Guard Services; and
2) Take such additional, related, action that may be desirable.

18. APPROVAL OF AGREEMENT NO. 3980 WITH THE PUN GROUP, LLP FOR FINANCIAL AUDIT

SERVICES
Councilmember Torres commended staff for including the RFP and backup information to the Staff Report while mentioning his disappointment with not including a rating sheet; and motioned to approve the item as is, seconded by Councilmember Melendez; motion passed unanimously.

RECOMMENDATION: It is recommended that the City Council:
1) Approve awarding a professional services agreement for audit services to The Pun Group, LLP (Pun Group), and authorize the City Manager to execute the agreement.

May 11, 2022: City Council Meeting Minutes Page 7 of 7

19. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 22-31 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MAY 11, 2022
RECOMMENDATION: Adopt Resolution No. 22-31 approving the Warrant Register dated May 11, 2022.

AB 1234 TRAVEL REPORTS
Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).  Councilmember Melendez provided a report on the 2022 Southern California Association of Governments Regional Conference in Palm Desert
 Councilmember Torres provided a report on the Sacramento League of California City Leader’s Summit

COUNCIL ORALS
Council member announcements; requests for future agenda items; conference/meetings reports.  Councilmember Peralta – None
 Councilmember Melendez
a. City Ordinance on illegal fireworks – asked City Council for consensus and direction for Staff to work towards an educational campaign or advocacy program to prevent illegal fireworks; consensus was received.
 Councilmember Torres
b. Request for Council Consensus to add Black History Month and National Donate Life Month to the list of currently Recognized Health and Heritage Months in Montebello. – asked for Council Consensus to amend the Ordinance to include the following recognitions; consensus was received.
c. Comments on missing monthly financial reports as per Montebello Municipal Code §

2.16.020.E – item was held.
 Mayor Pro Tem Jimenez – None
 Mayor Cobos-Cawthorne – Made the following appointments:
d. Appointment of Parks and Recreation Commissioner – Frank Jurado Sr. e. Appointment of Planning Commissioner – Edward Franco

ADJOURNMENT
Mayor Pro Tem Torres motioned, seconded by Councilmember Melendez to adjourn the meeting at 9:08 p.m.

THE MINUTES OF MAY 11, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 22ND DAY OF JUNE 2022.
____________________________________________
Alicia Fernandez, Deputy City Clerk

AGENDA & NON-AGENDA

SPEAKER CARDS

AGENDA & NON-AGENDA

COMMENTS
1 Angelina Padilla
From: William Cervera <[email protected]>
Sent: Wednesday, May 11, 2022 1:40 PM
To: comment, ccpublic
Subject: Public Comment
Follow Up Flag: Follow up
Flag Status: Flagged
Hello council.

Hope all are well, I wish I could be there but I’m sick so I hope this letter is read verbatim.

For the Map decision I hope that when voting residents are considered so they have representation. The new maps would leave me without a council person. As for including which map I hope it is map 2 so I can have Either Peralta representing me and other constituents. Other maps I’m either not having representation or Jeminez and from the last interaction with her, and her threats, I know I couldn’t work with her to better our community. 2nd point I would like to bring up is the MOU, residents and certain council spoke up to the point of having the old documents with the new before beginning negotiations. Now currently if you back up some will say it’s in bad faith. This is why before voting it is important to read documents in their entirety. I’m first for helping Fire and Police getting what is needed. How ever the current MOU minimum staffing for an engine, or minimum stations is being removed.  This is a danger to them and our community considered the apartment complex that caught fire. South side typically be the one most effected. Another section about being EMT certified and a 3% bump. Can it be reworded and just 3% across the board? I ask because minimum requirements from a academy you must have be certified EMT.   Can the section with staffing be held over and the rest approved. We resident fought for Measure M to keep our services local.

Thank you for your time
Sincerely
Will Cervera
Sent from my iPhone
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CITY OF MONTEBELLO

REGULAR CITY COUNCIL MEETING

M I N U T E S
WEDNESDAY, MAY 25, 2022 AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

OPENING CEREMONIES
CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 5:04 p.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez, Councilmember Peralta, Councilmember Melendez, and Councilmember Torres. City Clerk Jimenez and Treasurer Gutierrez were also present.

STAFF PRESENT – City Attorney Arnold Alvarez-Glasman, Deputy City Clerk Alicia Fernandez, Assistant to Deputy City Clerk Kimberly Guillen, and Records Coordinator Angelina Padilla.

Mayor Cobos-Cawthorne suggested adjourning the meeting to June 1st to allow the community to grieve the victims of the Robb Elementary School tragedy in Uvalde, Texas.

Councilmember Melendez motioned, seconded by Mayor Pro Tem Jimenez to adjourn the meeting at 5:12 p.m.

PUBLIC COMMENTS FOR CLOSED SESSION ITEMS
None.

CLOSED SESSION – 5:00 P.M.

All matters listed under the Closed Session will be continued to June 1, 2022.

1. THREAT TO PUBLIC SERVICES OR FACILITIES
Government Code Section 54957
Consultation with City Manager, Police Chief, City Attorney and other related City officials.

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION May 25 2022: City Council Meeting Minutes Page 2 of 5
Government Code Section 54956.9(d)(2)
One matter related to SB 1383 compliance

3. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Negotiators: René Bobadilla, Nicholas Razo
Employee Groups: SMART-TD
REGULAR SESSION – 6:00 P.M.

CLOSED SESSION REPORT

INVOCATION

PLEDGE OF ALLEGIANCE
CORRECTIONS TO THE AGENDA – CITY MANAGER - None

CEREMONIAL/PRESENTATIONS
All matters listed under the Presentations will be continued to June 1, 2022.

4. RECOGNITION OF CITIZEN OF THE MONTH – MANNY FRANCO

5. RECOGNITION OF AND ADMINISTRATION OF OATH OF OFFICE FOR EDDIE FRANCO,

PLANNING COMMISSIONER

6. RECOGNITION OF AND ADMINISTRATION OF OATH OF OFFICE FOR FRANK JURADO SR.,

PARKS AND RECREATION COMMISSIONER

7. RECOGNITION OF MONTEBELLO UNITED METHODIST CHURCH (117 YEARS)

8. CODE ENFORCEMENT UPDATE

9. PRELIMINARY BUDGET FOR FISCAL YEAR 22/23
PUBLIC COMMENTS ON NON-AGENDA AND AGENDA ITEMS (30 MINUTES) None.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.

REGULAR BUSINESS
All matters listed under the Regular Business will be continued to June 1, 2022.

May 25 2022: City Council Meeting Minutes Page 3 of 5

10. ADOPT RESOLUTION NO’S. 22-38 AND 22-37 ADOPTING MEMORANDA OF

UNDERSTANDING BETWEEN THE CITY AND THE MONTEBELLO POLICE MANAGEMENT

ASSOCIATION (MPMA) AND THE CITY AND THE MONTEBELLO POLICE OFFICERS

ASSOCIATION (MPOA)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution 22-38 adopting a tentatively agreed upon Comprehensive Memorandum of Understanding (MOU) between the City and the Montebello Police Management Association (MPMA); and
2) Adopt Resolution No. 22-37 adopting a tentatively agreed upon Comprehensive Memorandum of Understanding between the City and the Montebello Police Officers Association (MPOA).

CONSENT CALENDAR
All matters listed under the Consent Calendar will be continued to June 1, 2022.

11. ADOPT RESOLUTION NO. 22-39 APPROVING THE ENGINEER’S REPORT FOR THE FY 2022- 2023 ANNUAL NATASHA LANE LANDSCAPE ASSESSMENT DISTRICT NO. 2005-1 AND

SETTING A DATE FOR THE PUBLIC HEARING
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 22-39 (Attachment A) approving the Fiscal Year 2022-23 Engineer’s Report (Attachment B) for the Annual Natasha Lane Landscape Assessment District No. 2005-1 setting a date for a Public Hearing for the regular meeting scheduled on June 22, 2022 at 6:00 p.m.; and
2) Take such additional, related, action that may be desirable.

12. ADOPT RESOLUTION NO. 22-40 APPROVING THE ENGINEER’S REPORT FOR THE FISCAL YEAR 2022-23 ANNUAL NATASHA LANE SEWER AND STORM WATER PUMP STATION ASSESSMENT DISTRICT NO. 2005-2 AND SETTING A DATE FOR THE PUBLIC HEARING RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 22-40 (Attachment A) approving the Fiscal Year 2022-23 Engineer’s Report (Attachment B) for the Annual Natasha Lane Sewer and Storm Drain Pump Assessment District No. 2005-2 and setting a date for a Public Hearing for the regular meeting scheduled on June 22, 2022 at 6:00 pm; and
2) Take such additional, related, action that may be desirable.

13. AUTHORIZE THE NOTICE INVITING BIDS FOR HYRAP STREETS FISCAL YEAR 2022-23 PROJECT (CP NO. 897)
RECOMMENDATION: It is recommended that the City Council:

May 25 2022: City Council Meeting Minutes Page 4 of 5
1) Approve the Plans, Specifications, and Estimate (PS&E) for the HYRAP Streets Fiscal Year 2022-23 Project (CP No. 897); and
2) Authorize the City Clerk to publish the Notice Inviting Bids (Attachment A); and 3) Approve the Notice of Exemption (Attachment B) for the subject project and authorize the City Clerk to file the Notice of Exemption with Los Angeles Registrar-Recorder; and 4) Take such additional, related, action that may be desirable.

14. APPROVAL OF WATER RIGHTS LICENSE AND AGREEMENT NO. 3986 WITH SAN GABRIEL

VALLEY WATER COMPANY
RECOMMENDATION: It is recommended that the City Council:
1) Approve a Water Rights License and Agreement No. 3986 with San Gabriel Valley Water Company (SGVWC) for the lease of 386.50 acre-feet of the City of Montebello’s Fiscal Year 2021-22 Allowed Pumping Allocation at a rate of $120 per acre-foot and total payment of $46,380; and
2) Authorize the City Manager to execute the Agreement on behalf of the City; and 3) Take such additional, related, action that may be desirable.

15. ADOPT RESOLUTION NO. 22-36 FOR FISCAL YEAR 2022-23 CONFIRMATION OF ANNUAL

TAX RATE FOR VOTER APPROVED INDEBTEDNESS
RECOMMENDATION: It is recommended that the City Council:
1) Review and adopt the attached Resolution establishing property tax override rates on voter approved indebtedness for retirement expenditures for the Fiscal Year 2022-23; and
2) Direct staff to forward the Resolution to the Los Angeles County Auditor Controller within the required time limit; and
3) Direct staff to take whatever additional actions necessary to ensure collection of the property tax override; and
4) Take such additional, related, action that may be desirable.

16. PAYMENT OF BILLS: RESOLUTION NO. 22-35 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MAY 25, 2022
RECOMMENDATION: Adopt Resolution No. 22-35 approving the Warrant Register dated May 25, 2022.

AB 1234 TRAVEL REPORTS
None.

COUNCIL ORALS
All matters listed under the Council Orals will be continued to June 1, 2022.

May 25 2022: City Council Meeting Minutes Page 5 of 5

1. Mayor Pro Tem Jimenez
a. 2
nd Annual Stride for Pride 5K Run Montebello Run in partnership with the City of Montebello, Saturday, June 25th
b. East Side Pride Festival in Downtown Montebello, June 25th c. Council Consensus direct staff to raise a Pride Flag throughout Pride Month, as requested in 2021

2. Councilmember Torres

3. Councilmember Melendez
a. De Paul Center/Mercy Housing community outreach concerns

4. Councilmember Peralta
a. Pride Month Recognition and community festivities
b. Request for Pride Flag to be displayed
c. Request Council consensus to have LGBTQ friendly artwork/poetry from the community displayed at City Hall
d. Appointment of Henry Fimbres to the Personnel Advisory Commission e. Thank you to the SGVCOG’s Capital Projects and Construction Committee Members for approving the construction, operation, and maintenance agreement with Union Pacific Railroad and the City of Montebello for the Montebello Boulevard Grade Separation Project
f. Recognition and Congratulations to Boulevard Market for being named Business of the Year for Supervisor District 1 by the Los Angeles County Business Federation

5. Mayor Cobos-Cawthorne

ADJOURNMENT
Councilmember Melendez motioned, seconded by Mayor Pro Tem Jimenez to adjourn the meeting at 5:12 p.m.

THE MINUTES OF MAY 25, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 22ND DAY OF JUNE 2022.
____________________________________________
Alicia Fernandez, Deputy City Clerk