Agenda packet — Montebello City Council, April 26, 2023 (part 1 of 3)

CITY OF MONTEBELLO

CITY COUNCIL

REGULAR MEETING

WEDNESDAY, APRIL 26, 2023 AT 6:00 PM

TELECONFERENCE
LOCATION FOR MELENDEZ:

WESTIN NEW YORK GRANT

CENTRAL
212 EAST 42ND STREET,
NEW YORK, NY 10017

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY

BOULEVARD

MONTEBELLO, CALIFORNIA

CITY COUNCIL
David N. Torres, Mayor
Scarlet Peralta, Mayor Pro Tem
Angie M. Jimenez, Councilmember
Salvador Melendez, Councilmember
Georgina Tamayo, Councilmember

CITY MANAGER
René Bobadilla

CITY TREASURER
David Matanga

CITY ATTORNEY
Arnold M. Alvarez-Glasman

CITY CLERK
Christopher Jimenez

DEPARTMENT HEADS
Assistant City Manager
Fire Chief
Police Chief
Director of Finance
Director of Human Resources
Director of Planning/Community Development
Director of Public Works
Director of Recreation and Community Services
Director of Transportation
Director of Public Affairs and Information Technology
Arlene Salazar
Fernando Pelaez
Paul Espinosa
Michael Solorza
Nicholas Razo
Joseph Palombi
James Enriquez
David Sosnowski
Adrianna Kendricks
Michael Chee

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April 26, 2023: City Council Meeting Page 2 of 7

NOTICES
This City Council Meeting ("Council") will be held in person and will meet at City Hall – City Council Chambers, 1600 West Beverly Boulevard, Montebello, California. The meeting will be live streamed and can be watched on the City’s website and YouTube Channel via the following link: https://www.montebelloca.gov, and may also be viewed on Spectrum Public Access Channel 3 for all Spectrum cable subscribers.

AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act (ADA) any person with a disability who requires special accommodations in order to participate in a meeting should contact the Administration Office at (323) 887-1437 Monday-Thursday from 7:30 a.m.-5:30 p.m. Please call 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II 1203). If you require translation services, please contact the City Clerk’s office 72 hours before this meeting. Si necesita servicios de traducción, comuníquese con la Oficina del Secretario Municipal 72 horas antes de esta reunión. 如果您需要翻译服务，请在会议前 72 小时联系市书记员办公室.

RULES OF DECORUM:

As established by Resolution No. 23-17, adopted on February 22, 2023: Speakers shall not engage in willful conduct which interrupts the meeting or interferes with the orderly conduct of the meeting. Any speaker who becomes boisterous while addressing the Council or who otherwise disrupts the orderly conduct of the Council business shall be called to order by the Mayor. If the conduct continues, the Mayor may bar the speaker from speaking and/or attending the meeting. Any disruption of the meeting shall be addressed in a manner consistent with SB 1100. The sergeant-of-arms shall enforce the rules of decorum and remove and/or arrest any person upon the direction of the Presiding Officer, or upon his or her own discretion, as applicable.

PUBLIC COMMENTS:

In-Person: For those interested in participating during the Public Comment period(s) or public testimony period for Public Hearings of the City Council meetings, you may address the City Council in person only the day of the meeting.

Speakers will be required to fill out a speaker card provided at the door and submit it to City Clerk staff prior to each Public Comment announcement period. Staff will number and call each speaker card in the order received. Closed Session begins at 6:00 p.m. and Regular Session begins immediately thereafter; if there is no Closed Session, Regular Session will begin at 6:00 p.m.

AGENDA MATERIALS: The agenda and/or agenda packet are available for public inspection at City’s website at:

Agendas, Minutes, and Videos,

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IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS

THANK YOU FOR YOUR COOPERATION

OPENING CEREMONIES

CALL TO ORDER - 6:00 P.M.

ROLL CALL

ANNOUNCEMENT OF CLOSED SESSION ITEMS

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Armando Flores vs. City of Montebello
Los Angeles Superior Court Case No. 20STCV11854

2. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
Government Code Section 54957(b)(1)

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957(b)(1)
Title: City Manager

4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(4)
Initiation of litigation in one case

REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION

CLOSED SESSION REPORT

INVOCATION

PLEDGE OF ALLEGIANCE

CORRECTIONS TO THE AGENDA - CITY MANAGER

CEREMONIAL ITEMS/PRESENTATIONS

5. RECOGNITION OF THE MONTEBELLO INDIANS CHEER TEAM

6. HOMELESS COUNT 2022 REPORT

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PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.

The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC HEARING

7. ADOPT RESOLUTION NO. 23-26 APPROVING THE DRAFT FISCAL YEAR 2023-24 COMMUNITY

DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIPS ANNUAL ACTION PLAN AND THE FY 2023-24 RECREATION YOUTH SCHOLARSHIP PROGRAM

RECOMMENDATION: It is recommended that the City Council:

1. Conduct a Public Hearing to consider adopting Resolution No. 23-26 approving the draft Fiscal Year 2023-24 Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Annual Action Plan and the FY 2023-24 Recreation Youth Scholarship Program; and

2. Take such additional, related action that may be desirable.

REGULAR BUSINESS

8. ADOPT RESOLUTION NO. 23-28 APPROVING A COMPREHENSIVE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF MONTEBELLO AND THE MONTEBELLO POLICE

MANAGEMENT ASSOCIATION (MPMA)

RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 23-28 approving a tentatively agreed to comprehensive Memorandum of Understanding (MOU) between the City of Montebello and the Montebello Police Management Association (MPMA); and

2. Take such additional, related action that may be desirable.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

9. APPROVAL OF AMENDMENT NO. 2 TO AGREEMENT NO. 3855 WITH ULTIMATE MAINTENANCE

SERVICES FOR INCREASED CUSTODIAL SERVICES AT VARIOUS CITY FACILITIES

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 2 to Agreement No. 3855 with Ultimate Maintenance Services for Citywide Custodial Services increasing the scope of services and annual fee to an amount not-to-exceed $560,000; and

2. Authorize the City Manager to execute the amendment on behalf of the city; and

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3. Amend the Fiscal Year 2022-23 budget by increasing appropriations by $146,000 in Account No. 100- 30-510-6040.35 (General Fund, Public Works, Facilities Maintenance, Custodial Services), and $54,000 in Account No. 600-90-900-6040.35 (Transit Fund, Administration, Custodial Services); and

4. Take such additional, related action that may be desirable.

10. APPROVAL OF COOPERATIVE AGREEMENT NO. 4099 WITH LOS ANGELES COUNTY DEPARTMENT OF

PUBLIC WORKS FOR BEVERLY BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (TSSP)

RECOMMENDATION: It is recommended that the City Council:

1. Approve funding Agreement No. 4099 (Attachment A) with the Los Angeles County Department of Public Works (Attachment A) for the Beverly Boulevard Traffic Signal Synchronization Program (TSSP) Project; and

2. Authorize the City Manager to execute the Agreement on behalf of the City; and

3. Amend the Fiscal Year 2022-23 budget by allocating unprogrammed funds in Fund 215 (Proposition C) by increasing appropriations by $575,000 (Account No. 215-99-7116, Proposiion C, Improvements Other than Building); and

4. Take such additional, related action that may be desirable.

11. APPROVAL OF ENGAGEMENT LETTER, TASK ORDER NO. 7, FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES BY MARK THOMAS & COMPANY, INC. - PROPOSED MONTEBELLO DOG PARK

RECOMMENDATION: It is recommended that the City Council:

1. Award Task Order No. 7 via an Engagement Letter under Master Retainer Agreement No. 3999 with Mark Thomas & Company, Inc. for Landscape Architectural Design Services for a not-to-exceed-fee of $37,966 for the design development of a conceptual design of a proposed dog park; and

2. Authorize the City Manager to execute the Agreement, on behalf of the City; and

3. Amend the Fiscal Year 2022-23 budget by increasing appropriations by $37,966 from General Fund Reserves in Account No. 100-30-330-6040.96 (General Fund, Public Works, Engineer, Other Contract Services - Engineering Design Service); and

4. Take such additional, related action that may be desirable.

12. APPROVAL OF AGREEMENT NO. 4100 WITH STAR DUST TOURS AND AGREEMENT NO. 4101 WITH H&L CHARTER COMPANY, INC. FOR CHARTER BUS SERVICES (RFP NO. 23-7)

RECOMMENDATION: It is recommended that the City Council:

1. Award Professional Services Agreement No. 4100 to Star-Dust Tours in a total not-to-exceed annual amount of Ninety Thousand Dollars ($90,000) for Charter Bus Services; and

2. Award Professional Services Agreement No. 4101 to H&L Charter Company, Inc. in a total not-to-exceed annual amount of Thirty Thousand Dollars ($30,000) for Charter Bus Services; and

3. Authorize the City Manager to take actions necessary to execute and finalize the agreements on behalf of the City of Montebello; and

4. Take such additional, related action that may be desirable.

13. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP NO. 23-12) FOR AN ADAPTIVE

PROGRAMMING EXPANSION AND ACCESSIBILITY ASSESSMENT

RECOMMENDATION: It is recommended that the City Council:

1. Authorize staff to schedule and host an Abilities Fair in March of 2024; and

2. Authorize staff to issue a Request for Proposals ("RFP") for an Accessibility Assessment for the Recreation and Community Services Department; and

3. Take such additional, related action that may be desirable.

14. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 23-27 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED APRIL 26, 2023

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RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 23-27 approving the Warrant Register dated April 26, 2023

15. APPROVAL OF MINUTES: FEBRUARY 8, 2023 SPECIAL CITY COUNCIL MEETING; FEBRUARY 8, 2023 CITY COUNCIL AND PUBLIC FINANCING AUTHORITY JOINT MEETING; FEBRUARY 13, 2023 ADJOURNED SPECIAL COUNCIL MEETING; FEBRUARY 13 2023 ADJOURNED CITY COUNCIL AND PUBLIC FINANCING AUTHORITY JOINT MEETING; FEBRUARY 22, 2023 CITY COUNCIL AND SUCCESSOR AGENCY JOINT MEETING; MARCH 8, 2023 CITY COUNCIL MEETING; AND MARCH 22, 2023

CITY COUNCIL MEETING

RECOMMENDATION: It is recommended that the City Council:

1. Approve said minutes as written.

PUBLIC COMMENTS - CONTINUED

AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Georgina Tamayo, Councilmember

• Angie M. Jimenez, Councilmember

1. Reinstatement of Cannabis Ad Hoc.

2. Stride for Pride 5K.

• David N. Torres, Mayor

• Scarlet Peralta, Mayor Pro Tem

• Salvador Melendez, Councilmember

CLOSED SESSION - CONTINUED

ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on May 10, 2023 at 6:00 p.m., which can be live streamed at https://www.montebelloca.gov (Click on Live Stream).

I, Alicia Fernandez, Senior Deputy City Clerk for the City of Montebello hereby certify that a copy of this agenda has been posted on or before Sunday, April 23, 2023, no later than 6:00 p.m.

Alicia Fernandez, Senior Deputy City Clerk

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EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet. • City of Montebello Forecasted Agenda

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ITEM # 7

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: ADOPT RESOLUTION NO. 23-26 APPROVING THE DRAFT FISCAL YEAR 2023-24 COMMUNITY DEVELOPMENT BLOCK GRANT AND

HOME INVESTMENT PARTNERSHIPS ANNUAL ACTION PLAN AND
THE FY 2023-24 RECREATION YOUTH SCHOLARSHIP PROGRAM

DATE: April 26, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The United States Department of Housing and Urban Development (“HUD”) provides funding to the City of Montebello for Housing and Community Development Programs, specifically Community Development Block Grant (CDBG) funds and Home Investment Partnership (HOME) funds.

For FY 2023-24, the City expects to receive approximately $629,059 in CDBG funds and approximately $325,344 in HOME funds. Additionally, approximately $74,880 in CDBG Program Income is available as well as $665,808.02 of unspent HOME Program Income funds. Total funding available for FY 2023-24 per program:

CDBG Funds: $ 703,939
HOME Funds: $ 991,152

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If there are any unused CDBG/HOME funds remaining from the 2022-23 fiscal year, these funds will be allocated in the future accordingly. These funds will be appropriated through the FY 2023-24 budget process.

BACKGROUND/DISCUSSION:

As required by HUD, the draft Annual Action Plan was publicly noticed and made available for public review and comment on the City’s website from March 23, 2023, to April 26, 2023 at the following link:

https://www.montebelloca.gov/departments/planning_community_development/housing _division/c_d_b_g___h_o_m_e_programs

In connection with the opportunity for public participation, one separate public comment was received via Survey Monkey. In summary, the comment was in support of the development of affordable housing in the City of Montebello.

Regarding FY 2023-24, the Recreational Youth Scholarship program will be funded through the allocation of FY 2023-24 CDBG Program funds in the amount of $10,000.

The program will be administered through the Recreation and Community Services Department and this program aims to make youth recreation activities more easily accessible and affordable to low- and moderate-income persons. Under the application guidelines of the program, eligible applicants will receive a grant with an opportunity to access youth recreational activities offered by the City.

ENVIRONMENTAL:

Pursuant to the California Environmental Quality Act (CEQA), this project is exempt from CEQA under the commonsense rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because it can be seen with certainty that there is no possibility that the draft FY 2023-24 Community Development Block Grant and Home Investment Partnerships Annual Action Plan and the FY 2022-23 Commercial Façade Program (the “Project”) will have a significant effect on the environment, the Project is not subject to CEQA pursuant to State CEQA Guidelines Section 15061(b)(3).

ANALYSIS:

The Annual Action Plan is submitted to HUD on an annual basis and identifies how the City plans to use the Federal money during the next fiscal year to meet the goals and objectives approved by the City Council in the Five-Year Consolidated Plan.

A summary is provided in Table 1 listing available funding separated by source. The totals represent the net amount, less the allowed administrative percentage to be used to manage both the CDBG and HOME programs.

In addition, Table 2 provides details on the amounts of each funding source and specific program to which the funding is proposed.

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Table 1

CDBG FY 2023-2024
$ 629,059 CDBG Allocation
$ 74,880 Program Income
$ 703,939 Total Allocation
$ (125,591) Administration (up to 20% of allocation)
$ 598,348 Total Available for Programming

HOME FY 2023-2024
$ 325,344 HOME Allocation
$ 665,808 HOME Carryover Funds
$ 991,152 Total Allocation
$ (99,115) Administration CAP (10% of Allocation)
$ 892,037 Available for Programming

*The $20,000 for the Housing Rights Center counts towards the 20% cap allowed as an administrative expense, hence that is added to the $105,590.85 for program administration, totaling $125,590.85.

Table 2

Proposed Project Name Funding Proposed
FY 2023-2024
Housing Rights Center CDBG Admin $ 20,000
CDBG Program Administration CDBG Admin $ 105,591
Section 108 - Whittier Blvd. CDBG $ 516,347
Heart of Compassion (HOC) CDBG $ 15,208
YMCA Montebello/Commerce CDBG $ 15,607
Youth Employment Program (YEP) CDBG $ 21,186
Recreation Youth Scholarship Program CDBG $ 10,000
HOME Program Administration HOME Admin $ 99,115
Housing Rehabilitation and Preservation
Program
HOME $ 743,364.02
CHDO Acquisition & New Construction HOME $ 148,672.80

SUMMARY:

After City Council adoption, the Annual Action Plan will be submitted to HUD for approval.

Funding for the various administrative and programmatic uses will be appropriated as part of the FY 2023-24 budget development process. Staff will appropriate funds in the proper accounts and the CDBG and HOME budgets (Funds 255 and 260, respectively) will be part of the budget provided to City Council for adoption in June 2023.

Following City Council adoption, the Recreation Youth Scholarship Program will commence, and the Recreation and Community Services Department will begin to

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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promote available grant funds through an established process to receive applications in connection with the available program grants.

ATTACHMENT(S)

1. Attachment A - Resolution No. 23-26

2. Attachment B - FY 23-24 Annual Action Plan - DRAFT

3. Attachment C - Proof of Publication

4. Attachment D - Recreational Youth Scholarship Application

NEXT STEPS:

N/A

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RESOLUTION NO. 23-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, APPROVING AND AUTHORIZING THE
CITY MANAGER, OR HIS DESIGNEE TO SUBMIT TO HUD THE CITY’S FISCAL YEAR (FY) 2023-2024 ANNUAL ACTION PLAN AND THE FY 2023-2024 RECREATION YOUTH SCHOLARSHIP PROGRAM

RECITALS
WHEREAS, the City of Montebello (“City”) has applied and received Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds from the Government of the United States under Title I of the Housing and Community Development Act of 1974; and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) is the federal agency that promulgates regulations and oversees the administration of the CDBG and HOME program; and
WHEREAS, City staff published a public notice announcing the availability of the Fiscal Year (FY) 2023-2024 draft Annual Action Plan in the Montebello News on March 23, 2023, triggering a 30-day public comment period of the plan; and WHEREAS, on April 26, 2023, the City Council of the City of Montebello (“City Council”) held a duly noticed public hearing to consider adoption of the FY 2023-2024 draft Annual Action Plan.

WHEREAS, The Recreation Youth Scholarship Program has been established with 2023-2024 CDBG Program funds in the amount of $10,000.00.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. The above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council approves and ratifies the FY 2023-2024 Annual Action Plan.

SECTION 3. The City Council approves the 2023-2024 Recreation Youth Scholarship Program.

SECTION 4. The City Manager is hereby authorized to make all conforming modifications and edits and to execute all implementing documents required by HUD to receive and reallocate funding identified under the approved annual Action Plan.

SECTION 5. The City Manager is hereby authorized to enter into agreements with eligible sub-recipients.

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RESOLUTION NO. 23-26

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SECTION 6. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.

APPROVED AND ADOPTED THIS 26TH DAY OF APRIL 2023.
_______________________________
David N. Torres, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 23-26 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 26 th day of April 2023 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

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City of Montebello
Los Angeles County, California

2023
2023‐2024
ANNUAL ACTION
PLAN

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Annual Action Plan
2023
1 OMB Control No: 2506‐0117 (exp. 09/30/2021)
Table of Contents
Executive Summary ....................................................................................................................................................... 2 AP‐05 Executive Summary ‐ 24 CFR 91.200(c), 91.220(b) ......................................................................................... 2 PR‐05 Lead & Responsible Agencies – 91.200(b) ...................................................................................................... 5 AP‐10 Consultation – 91.100, 91.200(b), 91.215(l) ................................................................................................... 6 AP‐12 Participation – 91.105, 91.200(c) .................................................................................................................. 10 Expected Resources ..................................................................................................................................................... 11 AP‐15 Expected Resources – 91.220(c)(1,2) ............................................................................................................ 11 Annual Goals and Objectives ....................................................................................................................................... 13 Projects .................................................................................................................................................................... 14 AP‐35 Projects – 91.220(d) ...................................................................................................................................... 14 AP‐38 Project Summary .......................................................................................................................................... 14 AP‐50 Geographic Distribution – 91.220(f) ............................................................................................................. 19 Affordable Housing ...................................................................................................................................................... 20 AP‐55 Affordable Housing – 91.220(g) .................................................................................................................... 20 AP‐60 Public Housing – 91.220(h) ........................................................................................................................... 23 AP‐65 Homeless and Other Special Needs Activities – 91.220(i) ............................................................................ 24 AP‐75 Barriers to affordable housing – 91.220(j) .................................................................................................... 27 AP‐85 Other Actions – 91.220(k) ............................................................................................................................. 28 Program Specific Requirements .................................................................................................................................. 31

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Annual Action Plan
2023
2 OMB Control No: 2506‐0117 (exp. 09/30/2021)
Executive Summary
AP‐05 Executive Summary ‐ 24 CFR 91.200(c), 91.220(b)

1. Introduction
Each year, the City of Montebello participates (as an entitlement jurisdiction) in the Community Development Block Grant Program (CDBG). This program is administered by the US Department of Housing and Urban Development (HUD), and provides funding for a variety of different projects, with eligibility based on meeting the following national objectives: Benefitting low‐ and moderate‐income persons; Eliminating slum and blight; or meeting a particularly urgent community need. The City of Montebello anticipates receiving a FY 2023‐2024 allocation of approximately $629,059 in CDBG entitlement funds and $325,344 in HOME entitlement funds from the US Department of Housing and Urban Development (HUD) to spend on housing and community development activities that address the priority needs and goals established in the 2020‐2025 Consolidated Plan. In addition, the available program income for CDBG is $74,880 and the total program income for HOME is in the amount of $665,808.02. The 2023‐2023 allocation for both programs is as follows:

CDBG: $ 703,939.00
HOME: $ 991,152.02

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items, or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

As part of the Consolidated Plan, Montebello stakeholders identified community improvement needs and priorities that can be addressed with federal grant funds and other available resources. To ensure the maximum participation of the community’s residents and to comply with the City’s HUD‐approved Citizen Participation Plan, the city implemented a survey and public hearing. Through this process, the residents of Montebello had an opportunity to shape the priorities of the Consolidated Plan.

The Annual Action Plan for Fiscal Year (FY) 2023‐2024 includes activities the city will undertake to address its priority needs and objectives as outlined in the 2020‐2025 Consolidated Plan. These activities will be undertaken with CDBG and HOME program funds in the amounts of approximately $703, 939 and $991,152.02 respectively.

The City’s Activities proposed for FY 2023‐2024 will each meet one of the following three (3) national objectives:
 Activities which benefit low‐ and moderate‐income persons  Activities which aid in the prevention or elimination of slums or blight  Activities that are designated as having a particular urgency To address the community needs identified in the Consolidated Plan, the City has established the following objectives:
 Increase affordable housing opportunities
 Maintain decent and energy efficient housing stock

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Annual Action Plan
2023
3 OMB Control No: 2506‐0117 (exp. 09/30/2021)
 Expand fair housing choice and access
 Provide vital public services
 Expand Economic Opportunities
 Increase the earning capacity for LMI families
 Planning and Administration
As part of its community development objectives, the City has developed a number of activities and programs that benefit low‐moderate‐income households.

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

During its annual planning process, the City prepares the Consolidated Annual Performance and Evaluation Report (CAPER), which details how it met the needs and objectives laid out in the previous 2020‐2025 Consolidated Plan and Annual Action Plan. The City’s most recent CAPER reports on the third year of the Consolidated Plan. The City’s key accomplishment over the 2021‐2022 Annual Action Plan period included the following:
 Provided Public services through various public service programs including fair housing services to residents to prevent discrimination, provide referrals, investigations, case management, and litigation, and resolve landlord tenant disputes to approximately 336 households.

The City and its partners are continuously working to achieve the objectives established in the Consolidated Plan.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

The citizen participation process utilized for the FY 2023‐2024 Annual Action Plan included the following:
 NOFA: Publishing a notice of available funding and request for applications on March 23, 2023, in the Montebello News and on the City website under the Planning and Community Development‐ Housing Division Section;
 Community Outreach: Conducting a public participation meeting for the members of the community to discuss community needs, funding applications and potential allocations on March 16, 2023;  Public Hearing: Conducting a public hearing before the City Council on April 26, 2023, to adopt the Action Plan. Agencies and organizations that serve the low‐moderate income persons and those with special needs were invited to attend the hearing. Public notices for the hearings were published in the Montebello News, posted at City Hall in the Planning and Community Development Department, and posted on the City's website;
 Proof of publication: Proof of Publication for all public hearings, meetings, and general outreach efforts can be found in the Appendix. Direct notification was sent to agencies and organizations that serve the low‐moderate income persons and those with special needs.  A 30‐day public review: A 30‐day public review will be held from March 23, 2023, to April 26, 2023.

Copies of the draft Action Plan are available for the public to read on the City Website and at City Hall

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(Planning & Community Department). Copies are also available for review by requesting in person or by telephone, or e‐mail. City staff ensured adequate notification of all public hearings.

Advance notice of public hearings was published in the local newspaper of general circulation at least 30 days prior to the meeting date and translation services were always available upon request for non‐English speaking residents. Additionally, the City ensured reasonable access to information and records related to the development of the Plan and to the expenditure of resources for programs funded by CDBG. The final Consolidated Plan, Annual Action Plans, amendments to the Plans, and annual performance reports are available for five years at City Hall.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

A Notice of Funding Availability and Request for Proposals was published in the Montebello News on March 23, 2023, in compliance with Federal regulations and the City's Citizen Participation Plan. A notice inviting interested parties to participate in public hearings was advertised in the Montebello News as required by Federal regulations and the Citizen Participation Plan. Citizens were invited to participate in a Community Needs Survey through the Notice of Funding Availability provided by the City. Public hearings and comment periods for the draft Annual Action Plan were announced by the City on March 23, 2023. On the City's website, the FY 2023‐2024 Annual Action Plan was made available to the public. The 30‐day comment period began on March 23, 2023, to April 22, 2023.

Any comments received will be identified in the Annual Action Plan prior to HUD submission.

6. Summary of comments or views not accepted and the reasons for not accepting them All comments received from the public during the Public Hearing will be addressed in the Annual Action Plan.

7. Summary
All comments received from the public during the Public Hearing will be addressed in the Annual Action Plan.

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PR‐05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator MONTEBELLO Planning & Community Development Department
HOME Administrator MONTEBELLO Planning & Community Development Department
Table 1 – Responsible Agencies

Narrative (optional)
CDBG and HOME programs are administered by the Planning and Community Development Department, which is responsible for preparing required reports, implementing grant‐funded programs, and administering grants. Under the supervision of the Housing Manager in the Planning and Community Development Department, the CDBG and

HOME programs are administered on a day‐to‐day basis with the assistance of program consultants as needed.

Consolidated Plan Public Contact Information
City of Montebello
Planning and Community Development Department
1600 West Beverly Blvd
Montebello, CA 90640
Phone: (323)887‐1200 Ext. 598
Attn: Joseph Palombi, Director of Planning & Community Development

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AP‐10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City of Montebello consulted with important City divisions and departments in the development of the 2023‐ 2024 Annual Action Plan such as Code Enforcement and Parks and Recreation. Information was also collected from other public agencies, during the Consolidated Plan process, which included the Los Angeles County Development Authority and several local Public Service Agencies. Copies of the Annual Action Plan will be made available during the 30‐day public review of the Annual Action Plan from March 23, 2023, through April 26, 2023.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) To increase cooperation between public and assisted housing providers, private providers, and government agencies in the areas of mental health, health, and services, the City consulted with a variety of agencies including local and regional social service agencies, Los Angeles Homeless Services Authority (LAHSA), Montebello Community Assistance Program (MCAP) and the Los Angeles County Development Authority (LACDA). The goal of the consultation was to gather data on priority needs of the City of Montebello and to identify opportunities to improve availability and access to services.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

As part of Los Angeles Homeless Services Authority’s (LAHSA) Continuum of Care for Service Planning Area 7 (SPA7), The City of Montebello is included in LAHSA's Continuum of Care. LAHSA was created in December 1993 to coordinate the effective and efficient integration of Federal and local funding in order to provide services to homeless people throughout Los Angeles County and the city of Los Angeles. Los Angeles Homeless Services Authority coordinates and manages over $70 million dollars in Federal, State, County, and City funds for programs providing shelter, housing, and services to homeless people in the City and County of Los Angeles. Montebello residents receive assistance through LAHSA.

As part of our consultation efforts, we communicate with the Los Angeles County Development Authority, community‐based organizations, and telephone conferences throughout the year to identify mutual problem areas and propose potential solutions.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City does not meet the threshold to receive ESG funds.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities

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1 Agency/Group/Organization Los Angeles County Development Authority Agency/Group/Organization Type Housing
PHA
Services ‐ Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Market Analysis
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Through meetings and conversations, information was gathered on the affordable housing resources of LACDA and the agency was identified as a valuable partner with the City in meeting the needs for publicly assisted housing.
2 Agency/Group/Organization Montebello Community Assistance Program (MCAP) Agency/Group/Organization Type Provide access to Homeless resources and Emergency Housing What section of the Plan was addressed by
Consultation?
Homeless
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Through several meetings and consultations. MCAP staff met with program management staff to discuss homeless service programs available to the most vulnerable population. Coordination will continue to identify the best use of funds to remediate homelessness in the City. 3 Agency/Group/Organization Montebello Code Enforcement Agency/Group/Organization Type Housing
Services ‐ Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Program management staff met with representatives of the City department to discuss operation of the code enforcement program need for these services in the city, and the condition of housing and neighborhoods.
4 Agency/Group/Organization Heart of Compassion
Agency/Group/Organization Type Services‐homeless
Services‐ Food Insecurity
What section of the Plan was addressed by
Consultation?
Vital Public Services
Briefly describe how the
Agency/Group/Organization was consulted.

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5 Agency/Group/Organization YMCA
Agency/Group/Organization Type Services‐ Senior Services & Food Insecurity Services‐ At Risk Youth Recreation & Preschool Services
What section of the Plan was addressed by
Consultation?
Vital Public Services
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Through the application process, program management staff participated in multiple discussions with YMCA staff to identify the best use of funds to help families in the City facing food insecurity. 6 Agency/Group/Organization Youth Employment Program (YEP) Agency/Group/Organization Type Services‐Employment
What section of the Plan was addressed by
Consultation?
Employment
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Through the application process, HUD program management staff participated in multiple discussions with Recreation and Community Services Department to identify the best use of funds to help LMI families in the City.
7 Agency/Group/Organization Broadband Internet Providers Agency/Group/Organization Type Services ‐ Broadband Internet Service Providers Services ‐ Narrowing the Digital Divide
What section of the Plan was addressed by
Consultation?
Broadband Internet Service
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
As part of its consultations, City staff consulted with major internet providers in the city such as Spectrum and AT&T via phone meeting. As a result, it was identified, according to these Major internet providers in the city, Montebello residents have Broadband access including the low‐ and moderate‐income households. The city also contacted the Federal Communications Commission. A need was identified for more than one service provider to offer affordable services to low‐ and moderate‐ income families in the city. It was identified that there is a need for broadband wiring and for connection to broadband services in some of the Montebello household units. Therefore, Broadband access plans for low‐ and moderate‐income households will continue to be available from these major internet service providers for its low‐ and moderate‐ income neighborhoods.
8 Agency/Group/Organization Resilience Specific Agencies Agency/Group/Organization Type Agency ‐ Managing Flood Prone Areas Agency ‐ Management of Public Land or Water Resources
Agency ‐ Emergency Management

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What section of the Plan was addressed by
Consultation?
Resiliency Agencies
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The National Institute of Standards and Technology (NIST) was consulted regarding their expertise in developing a community resilience program. As part of the City's Hazard Mitigation Plan, the city followed the NIST’s six‐step process for planning for community resilience. The City’s hazard mitigation plan evaluates and identifies findings of the vulnerability of housing to natural hazards associated with climate change. As a result, the city will continue to identify and assess any risks related to certain weather patterns. In accordance with the Hazard Mitigation Plan, the City intends to continue to practice mitigation strategies in the aftermath of earthquakes, wildfires, flooding, DAM failures, and droughts. As a result of this plan, the city will be more resilient in the event of a natural disaster. Additionally, city staff consulted with FEMA. As a result, the City adopted and implemented local floodplain management regulations that protect people and reduce the risk of future flooding. As a participating community, the City participates in the National Flood Insurance Program (NFIP). The City is considering updating its Hazard Mitigation Plan and will continue to consult with the respective hazard mitigation agencies in the process.

Table 2 – Agencies, groups, organizations who participated

Identify any Agency Types not consulted and provide rationale for not consulting The City consulted with a variety of agencies serving Montebello residents and the region. No agency types were specifically left out of the consultation process.

Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Los Angeles Homeless Services
Authority
Both address issues concerning homelessness and
special needs housing.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)

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AP‐12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal‐setting In developing this Annual Action Plan, the City of Montebello followed its approved Citizen Participation Plan, which meets HUDS’s Federal requirements for citizen participation. The City of Montebello offered opportunities for participation and comment by the public and agencies for the city’s Annual Action Plan. There was a public hearing and 30‐day review and comment period of the Annual Action Plan from March 23, 2023, to April 26, 2023.

Montebello residents were provided details on how to submit comments and the period of when comments will be accepted. The goal of the city is to adhere to the HUD approved Citizen Participation Plan and to ensure that all Montebello residents have access to review the Annual Action Plan. The Citizen Participation Outreach procedures are identified in the following chart.

Citizen Participation Outreach
Sort Ord
er
Mode of Outre
ach
Target of Outre
ach
Summary of
response/attenda
nce
Summary of
comments recei
ved
Summary of comm
ents not accepted
and reasons
URL (If applicable)
1 Newspaper Ad
Non‐
targeted/broad
community
Newspaper
advertisement
was published on
3/23/23 notifying
interested parties
of Funding
Availability
Pending

Pending
2 Internet
Outreach
Non‐
targeted/broad
community
Draft AAP was on
city's website for
public review and
comment
Pending Pending https://www.montebelloc
a.gov
3 Public Meeting
Non‐
targeted/broad
community
Public Hearing for
adoption of AAP Pending Pending
Table 4 – Citizen Participation Outreach

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Expected Resources
AP‐15 Expected Resources – 91.220(c)(1,2)
Introduction
The City anticipates utilizing the resources in Table 5 during FY 2023‐2024 to meet Consolidated Plan Goals:

Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation: $
Program
Income: $
Prior Year
Resources: $
Total:
$
CDBG public ‐
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 629,059 74,880 0 703,939 1,300,000 The City expects to
receive approximately
$1,300,000 over the
next 2 years CDBG
entitlement Funds;
$650,000 in Year 3.

HOME public ‐
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily rental
new construction
Multifamily rental
rehab
New construction
for ownership
TBRA 325,344 665,808 0 991,152 600,000
The City expects to
receive approximately
$600,000 over the next
2 years HOME
entitlement Funds;
$300,000 in Year 3.

Table 5 ‐ Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City will continue to use state and local funds to leverage federal entitlement dollars, including but not limited to:

• City General Funds (Affordable Housing Projects)
• Preserve the City’s existing affordable housing stock for low‐to moderate‐income households through the Owner‐Occupied Rehabilitation deferred Loan Program
Montebello implements the goals, objectives, and policies of the AI and ConPlan by using funds to support public services that will lead to housing benefits for low‐to‐moderate income residents. The City of Montebello is planning to use CDBG funds to fund food insecurity programs throughout the City, including Hearts of Compassion.

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As part of the HOME program, local funds must be leveraged through a local match. The City anticipates assisting (3) three low to moderate income homeowners through the owner‐occupied Housing Rehabilitation and Preservation Program over the next two years. The program offers housing rehabilitation deferred loans to eligible homeowners in the City of Montebello using HOME funds.

If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
Currently, there is property located within the City of Montebello that will be used to address the needs of providing affordable housing opportunities (Multifamily rental new construction) to the residents of the City of Montebello. The property is located along the City’s downtown area on 6th Street and Whittier Boulevard in Montebello, CA. The affordable housing project will be a two‐phase project. The development stages for Phase‐ one are scheduled to begin in 2023.

Discussion
See discussion above.

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Annual Goals and Objectives

AP‐20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator
1 Administration 2023 2024 Administration Citywide Planning and Administration
CDBG:
$105,590.85
HOME:
$99,115.20
Other: Program
Administration
2 Fair Housing 2023 2024 Administration Citywide Ensure Equal access to
housing
opportunities
CDBG:
$20,000

Other: Promotes Fair
Housing
3 Housing 2023 2024 Affordable
Housing
Citywide Increase and
Preserve the
supply of
affordable
housing
HOME:
$743,364.02
Homeowner Housing
Rehabilitation:
3 households/Housing
units
4 Housing 2023 2024 Affordable
Housing
Citywide Increase
Affordable
Housing
Opportunity
HOME:
$148,672.80
CHDO‐ Acquisition and
New Construction:

Future Project
6 Public Service 2023 2024 Non‐Housing
Community
Development
Citywide Provide public
services for low‐
income
residents
CDBG:
$62,001.60

Public Service activities
other than
Low/Moderate Income
Housing Benefit:

Individuals assisted
7 Economic
Development
2023 2024 Economic
Development
Citywide Expanding
economic
opportunities
CDBG:
$516,346.55
Section 108 Loan Re‐
payment
Table 6 – Goals Summary

Goal Descriptions
1 Goal Name Planning and Administration
Goal
Description
Planning and Administration provides funds for program and project delivery, general operation and administration of CDBG and HOME funds as well as planning and support for CHDO. 2 Goal Name Expand fair housing choice and access
Goal
Description
The City will continue to collaborate with entities that provide assistance for families and individuals seeking counseling and or legal solutions to fair housing, and discrimination problems. 3 Goal Name Maintain decent and energy efficient housing stock Goal
Description
Provide funding for the development of new affordable housing, homebuyer assistance programs and or utility or rent reduction programs for low‐ and moderate‐income families. Fund housing solutions that may include programs that increase homeownership, housing improvements for special needs populations, support integrated housing solutions and plans, and reduce barriers to affordable housing consistent with the City’s Analysis for Impediment to Fair Housing Choice.

Provide funding for programs for owner–occupied housing rehabilitation including activities related to home improvements, energy efficiency, structural improvements, and/or other home sustainability projects.

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4 Goal Name Provide vital public services
Goal
Description
Provide needed public services that assist individuals and families in the following ways: services for children, youth, senior and special needs services, nutrition and preventative health services, supplemental food/clothing assistance and other vital social services.
5 Goal Name Increase earning capacity for LMI families Goal
Description
Pursue opportunities that will connect LMI families with job training, career guidance, and part‐time and full‐time work.

The City also wishes to fund business
recruitment, attraction and or expansion initiatives that generate jobs. 6 Goal Name Expanding economic opportunities
Goal
Description
Section 108 Loan Re‐payment
7 Goal Name Increase affordable housing opportunities Goal
Description
Affordable Housing
Projects
AP‐35 Projects – 91.220(d)
Introduction
The following projects will be undertaken during the Fiscal year to address priority needs and objectives:

Projects
# Project Name
1 Program Administration CDBG
2 Southern California Housing Rights Center (HRC)
3 Section 108 Loan Payment
4 YMCA
5 Heart of Compassion (HOC)
6 Youth Employment Program
7 Recreation Youth Scholarship Program
8 Program Administration HOME
9 Housing Rehabilitation and Preservation Program
(HRPP)
10 CHDO‐Acquisition & New Construction
Table 7 ‐ Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The City understands that special needs populations are confronted with challenges due to low incomes and special conditions. As a result of these factors, special needs populations are more likely to become homeless.

Housing and supportive services are necessary for special needs populations. Providing supportive services and housing for special needs populations is of high priority to the City. Additionally, supportive services are considered

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a priority by the CoC. As part of its continuing efforts to address these needs, the City will fund activities in Fiscal Year 2023‐2024.

To comply with CDBG objectives, projects must meet a variety of thresholds, including one of the national objectives and one of the community priorities outlined in the Consolidated Plan. In addition, staff considered all engagement activities, data on housing and homeless, priority needs, cost effectiveness and reasonableness, activity management and implementation, past performance, leveraged funds, and completeness of the application. Recommendations relate to those projects determined to be most likely to succeed and remain in compliance with CDBG and HOME laws.

AP‐38 Project Summary
Project Summary Information
1 Project Name Program Administration CDBG
Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG: $105,590.85
Description The City will continue to provide planning and administration services required to manage and operate the City's CDBG program. Such funds will assist in managing community development, housing, and economic development programs.

Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
140 households assisted. Two housing rights workshops provided annually.

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Location Description 3255 Wilshire Blvd. Los Angeles, CA Planned Activities CDBG funds will be used to provide fair housing services to residents to prevent discrimination, provide referrals, investigations, case management, and litigation, and resolve landlord tenant disputes.
3 Project Name Section 108 Loan Payment
Target Area Citywide
Goals Supported Expanding economic opportunities
Needs Addressed Economic Opportunities/Section 108 Loan Repayment Funding CDBG: $516,346.55
Description Loan repayment for completed improvements include the replacement of sidewalks, curbs and gutter, street irrigation, lighting, water and sewer lines, sidewalk improvements compliant with the Americans with Disabilities Act, landscaping, and street furniture.

Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
Loan Repayment‐ Not Applicable.

Location Description 1600 West Beverly Blvd., Montebello, CA Planned Activities Section 108 Loan Payment
4 Project Name YMCA
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low‐income households Funding CDBG: $15,607.39
Description Supportive Services for Families, Seniors, Youth and Children in target area.

Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
25 Families
Location Description 200 West Beverly Blvd., Montebello, CA Planned Activities Emergency relief food distribution services. 5 Project Name Heart of Compassion (HOC)
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Homeless prevention services
Funding CDBG: $15,208.48
Description Food Distribution

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Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
15‐20 Households
Location Description 600 S. Maple Ave, Montebello, CA
Planned Activities Food Distribution

6 Project Name Youth Employment Program
Target Area Citywide
Goals Supported Increase earning capacity for LMI families Needs Addressed Provide job training & opportunities for more jobs Funding CDBG: $21,185.73
Description Program will employee 18 low‐income youth
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
20 Youth from Low Income Families
Location Description 1600 W. Beverly Blvd, Montebello
Planned Activities Employ low‐income youth for jobs.
7 Project Name Recreation Youth Scholarship Program
Target Area Citywide
Goals Supported Provide vital Public Service
Needs Addressed Assistance for extremely low/low‐income households Funding CDBG: $10,000
Description Provide recreation youth scholarship program to assist youth from low‐income families who wish to participate in recreational activities within the city.

Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
100 Youth from Low Income Families
Location Description 1600 W. Beverly Blvd, Montebello
Planned Activities Recreation youth scholarship program to assist youth from low‐income families who wish to participate in recreational activities.
8 Project Name Program Administration HOME
Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration

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Funding HOME: $99,115.20
Description The City will continue to provide planning and administration services required to manage and operate the City's HOME program. Such funds will assist in managing community development, housing, and economic development programs.

Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
Planning and Administration
Location Description 1600 West Beverly Blvd., Montebello, CA Planned Activities Planning and Administration
9 Project Name Housing Rehabilitation and Preservation Program (HRPP) Target Area Citywide
Goals Supported Increase affordable housing opportunities Maintain decent and energy efficient housing stock
Needs Addressed Reduced housing improvement costs
Funding HOME: $743,364.02
Description Rehabilitation and Preservation
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
3 Families/households
Location Description Citywide
Planned Activities Eligible home repairs
10 Project Name CHDO‐Acquisition & New Construction
Target Area Citywide
Goals Supported Increase affordable housing opportunities Needs Addressed Affordable housing and lower housing costs Funding HOME: $148,672.80
Description Acquisition/rehabilitation of property for low‐income housing Target Date 6/30/2023
Estimate the number and type
of families that will benefit
from the proposed activities
Future Project
Location Description Citywide
Planned Activities Acquisition/Rehabilitation for low‐income housing

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AP‐50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low‐income and minority concentration) where assistance will be directed
The City plans to spend 100 percent of its entitlement funds in target areas, including areas with high concentrations of low‐ and moderate‐income citizens and minorities. The city's low‐ and moderate‐income areas, which make up most of its residential areas, are the only places where HUD funds activities. CDBG programs that are limited to a specific clientele area will benefit other parts of the city, i.e., if a person/household meets the program's eligibility criteria, they can take advantage of a federally funded program. The income of the household and the size of the household are typically used to determine eligibility. A CDBG program's funds will be spent according to its criteria. The city‐wide delivery of public services and fair housing activities will also be included in the administration of programs for qualified beneficiaries.

Geographic Distribution
Target Area Percentage of Funds
Citywide 100
Table 8 ‐ Geographic Distribution

Rationale for the priorities for allocating investments geographically The City generally allocates funds in Citywide target areas. On an annual basis, the city prioritizes the use of its CDBG funding for citywide housing and community development activities including housing, public services, and fair housing. Activities identified under
the public services category and targeted to special needs populations are offered on a citywide basis and/or where resources can be coordinated with existing facilities or services.

Discussion
See above discussion.

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Affordable Housing
AP‐55 Affordable Housing – 91.220(g)
Introduction
See the discussion below regarding the City's programs that address the affordable housing needs.

One Year Goals for the Number of Households to be Supported Homeless 0
Non‐Homeless 180
Special‐Needs (Youth) 120
Total 300
Table 9 ‐ One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 3
Acquisition of Existing Units 0
Total 3
Table 10 ‐ One Year Goals for Affordable Housing by Support Type Discussion
Affordable housing efforts are part of the City's strategies, such as preserving the affordable housing stock, purchasing low‐income housing properties, and supporting rental assistance programs, such as Section 8 Housing Choice Vouchers, offered by the County. Assisting at‐risk youth and teenagers as well as preventing homelessness are some of the valuable services provided. To provide affordable housing to residents, the AI recommended amending aspects of the City's zoning code. It will be possible for the City to create housing accessibility and affordability policies according to the updated General Plan. The city will also be able to ensure that its policies and standards comply with the requirements of the state and regional housing authorities.

Housing policies in the City support the Rental Rehabilitation Program by providing loans to investment‐owned properties to help improve the City's rental housing stock in need of rehabilitation, providing safe, decent, and sanitary housing for families with lower incomes. By providing technical assistance to property owners and monitoring Section 8 legislation, the City also contributes to the preservation of existing at‐risk affordable housing.

Using the State's density bonus law, the City offers density bonuses between 35 and 50% to encourage the development of affordable units.

Funds from the prior year are being used for HOME activities in the City. Prior to this year's activity, HOME funded loans were available to homeowners for residential rehabilitation, and funds were allocated to build new affordable housing units or acquire existing ones. HUD regulations and the HOME Final Program Rule require grantees to set aside 15% of the annual HOME allocation for projects and activities carried out by Community Housing Development Organizations (CHDOs). Montebello has set aside funds for the acquisition or construction of

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affordable housing units.

HOME funds are typically used by the City for the development of low‐income housing and the rehabilitation of owner‐occupied single‐family homes. For affordable home sales and for home rehabilitation, the city must use HOME affordable homeownership limits provided by HUD. Additionally, HOME assisted activities require that the value of the property after rehabilitation does not exceed 95% of the median purchase price for the neighborhood.

Owner‐occupied single‐family housing can be priced at 95% of median price in two ways according to the HOME Final Rule:

1. For affordable housing, HUD will provide limits based on 95 percent of the median purchase price in the area; OR

2. Determine the 95 percent of median purchase price limit by conducting a local market survey.

According to HUD's published 2021 HOME affordable homeownership limits for Los Angeles County for determining 95 percent of the median purchase price limit, Montebello's median home price is $570,000. FHA standard practice uses the following multipliers for 2‐, 3‐, and 4‐unit properties: 1.28, 1.55, and 1.92 times the 1‐ unit limit. An analysis of local housing market listing prices and sales data revealed that FHA limits aren't accurate representations of local home purchase prices. As a result, HDL data was used to conduct a local market survey for Montebello home sales over a three‐month period. According to this survey, Montebello's median price is $774,000, and its 95% median value is $735,300.

FHA‐ Market Median Price $ 570,000.00
Montebello Local Market Survey Median Price $ 774,000.00 95% of Montebello Local Market Survey Median Price $ 735,300.00 Based on this conclusion, it is recommended that the 95 percent median purchase price be determined by the local market survey price.
3‐Month Home Data
Sale Date Site Address   Sale Price
1 6/30/2022 1328 Carob Way   $   260,000.00
2 5/17/2022 245 S. Bluff Rd   $   350,000.00
3 4/1/2022 827 Gardner Dr   $   390,000.00
4 5/26/2022 513 Work St   $   470,000.00
5 4/29/2022 149 N. Vail Ave   $   475,000.00
6 4/4/2022 1517 Beach St   $   500,000.00
7 5/10/2022 612 Bradshawe St   $   590,000.00
8 4/25/2022 701 Katherine Dr   $   596,000.00
9 5/13/2022 824 Tola St   $   602,500.00
10 4/18/2022 474 Via Luneto   $   700,000.00
11 6/30/2022 409 Morris Pl   $   720,000.00
12 6/17/2022 240 Maiden Ln   $   720,500.00
13 6/2/2022 112 Sycamore St   $   727,500.00
14 5/18/2022 445 N. Via Val Verde   $   730,000.00
15 6/3/2022 2409 W. Lincoln Ave   $   735,000.00

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16 6/22/2022 2217 W. Via Corona   $   735,000.00
17 5/25/2022 2216 W. Via Camille   $   740,000.00
18 4/1/2022 316 Morris Pl   $   745,000.00
19 5/27/2022 645 Wilber Pl   $   750,000.00
20 6/7/2022 712 Rio Del Sol Ave   $   750,000.00
*21 6/9/2022 116 E. Balanda Dr   $   774,000.00
22 6/17/2022 2109 Merle Dr   $   800,000.00
23 4/8/2022 638 Rio Del Sol Ave   $   815,000.00
24 5/2/2022 708 Bartolo Ave   $   815,000.00
25 4/18/2022 325 N. 12Th St   $   820,000.00
26 4/12/2022 1725 Baldwin Pl   $   930,000.00
27 4/12/2022 641 S. Taylor Ave   $   950,000.00
28 5/18/2022 407 Ellingbrook Dr   $   960,000.00
29 5/25/2022 417 E. Los Amigos Ave   $   977,545.00 30 5/13/2022 2013 Merle Dr   $   990,000.00
31 6/24/2022 1433 Masser Pl   $1,010,000.00
32 6/22/2022 724 N. Juarez St   $1,015,000.00
33 4/29/2022 708 N. 4Th St   $1,045,000.00
34 5/24/2022 820 Gardner Dr   $1,065,000.00
35 5/18/2022 632 N. 5th St   $1,080,000.00
36 5/27/2022 920 N. 4th St   $1,080,000.00
37 6/3/2022 716 N. 3rd St   $1,100,000.00
38 5/26/2022 311 Marek Dr   $1,124,000.00
39 5/23/2022 1004 N. 4Th St   $1,185,000.00
40 5/13/2022 226 E. Los Amigos Ave   $1,210,000.00
41 4/20/2022 1914 W. Victoria Ave   $1,520,000.00

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AP‐60 Public Housing – 91.220(h)
Introduction
There is no public housing in Montebello that is owned or managed by the city. Public housing needs will be addressed through various initiatives during the next year. There is no public housing in Montebello, and it is not owned or managed by the City. The Los Angeles County Development Authority (LACDA) offers a Family Self‐ Sufficiency Program as a means of encouraging residents to become more involved in management and take part in homeownership.

Actions planned during the next year to address the needs to public housing LACDA is responsible for making rental assistance available to low‐income households through the Section 8 program, but the City is not directly involved in the ownership or management of public housing.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not Applicable‐ The City is not a Public Housing Agency.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable.

Discussion
None.

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AP‐65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Aiming to address the needs of homeless individuals and families, the City continues to identify efficient and effective ways of distributing limited resources for homeless needs. A high priority for the City is to provide resources and support homeless individuals with emergency and transitional housing to those who are homeless.

In addition to these efforts, the City has undertaken the following:

1. Homeless Shelters:

Many nonprofit organizations offered shelter and services to the homeless in the City to accommodate its share of the region's homeless. In order to help the homeless population in the City with emergency motel and food vouchers, the City has established a program called Montebello Community Assistance Program (MCAP). The City belongs to the Los Angeles County Continuum of Care Community Forum as well. This collaborative helps identify the needs and gaps in the homes and services for the homeless in the region.

2. Supportive and Transitional Housing:

Supportive housing, as defined by Section 50675.14 of the California Health and Safety Code, is housing that is occupied by members of a target population. Supportive housing is designed for persons with disabilities who are low‐income and have one or more disabilities. A person with a disability may have a mental illness, a disease such as HIV or AIDS, a substance abuse problem, or other chronic health problems. In addition, such housing usually includes on‐site or off‐site services that assist residents in maintaining their housing, improving their health status, as well as maximizing their ability to live and work in the community. There are a variety of on‐ and off‐site services available, including tutoring, childcare, and career counseling.

According to Section 50675.2 of the California Health and Safety Code, transitional housing consists of housing that is configured as rental housing developments, including multi‐family homes, single‐family homes, and group homes. The operation of such housing units is governed by state and federal program requirements that specify the termination of assistance and recirculation of the housing unit to a different eligible program recipient at a future date, which is not less than six months in the future. Services that facilitate the development of life skills that support independent living may also be provided, but they are not mandatory.

Permitting requirements for certain residential uses in single‐family homes differ depending on whether there are six or fewer, or seven or more, people served by the housing type. There is a distinction between residential and group care facilities based on their size in the City's Zoning Code. A residential or group care facility provides 24‐ hour a day residential living accommodations in exchange for payment of money or other consideration, but the duration of tenancy is determined, in part or in whole, by whether a resident participates in group or individual activities such as counseling, recovery planning, medical or therapeutic assistance, which determines the length of their tenancy. Facilities providing residential care or group care can include, but are not limited to, those providing treatment or recovery for persons suffering from chronic or life‐threatening illnesses, as well as those providing treatment or recovery for those suffering from alcoholism or drug abuse. An individual is accommodated in a residential care facility for a period of six months or fewer, while a group care facility accommodates a period of seven months or more.

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Describe the jurisdictions one‐year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Homeless outreach programs have been established by the City to help the homeless population in the City find temporary shelter and permanent housing. Montebello also contracts with local providers to reduce homelessness.

A total of eight Service Planning Areas (SPAs) exist in Los Angeles County, numbered 1 through 8. By dividing the County, the Department of Public Health can target and monitor the needs of each area more efficiently. The Montebello area falls within SPA 7.

An annual Shelter/Housing Inventory Count (HIC), a point‐in‐time inventory of service projects and a record of service usage, is coordinated by the LA Continuum of Care. People experiencing homelessness (e.g., emergency shelters, transitional housing, safe havens) and those who have experienced homelessness and have now found permanent housing are recorded in HIC. According to the PIT report dated February 22, 2022, there are currently 227 homeless people in Montebello. Heart of Compassion (HOC) is one of the public service activities that will be supported by the City in the 2023‐2024 program year to continue providing support to populations such as the homeless population.

As per the Homelessness Statistics by City report from January 2023, the CoC provides housing and supportive services to homeless individuals in SPA 7 as follows:

Interim Housing 180
Rapid Re‐housing 661
Permanent Housing 206
Other (Non‐Permanent) 206

SPA 7 offers several programs targeted at different homeless client groups. As part of the program presented below, homeless individuals are assessed for their individual needs:

In the Coordinated Entry System (CES), regional providers work collaboratively to house chronically homeless people. An assessment tool is used to determine the most appropriate housing for individuals based on their needs. Also, the CES coordinates county and federal resources from agencies like the Department of Mental Health, the Department of Health Services, the Department of Housing, and the Department of Veterans Affairs.

Addressing the emergency shelter and transitional housing needs of homeless persons

A variety of homeless housing facilities are available at SPA 7, including emergency shelters, transitional housing, and permanent supportive housing. A list of housing resources for SPA 7 can be found in the LAHSA website.

Addressing the emergency shelter need is a priority for SPA 7 agencies.

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Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again As part of the City's efforts to assist homeless individuals, In particular, chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth, are encouraged to transition to permanent housing and independent living. We aim to reduce homelessness among individuals and families, facilitate access to affordable housing units for homeless individuals and families, and prevent individuals and families from becoming homeless again after they have recently been homeless.

Homeless Family Solutions System – A network of family homeless service providers addresses the needs of homeless families or those at imminent risk of losing their homes through the Homeless Family Solutions System.

Through collaboration with system partners, it helps families complete housing and service plans.

First 5 LA Supportive Housing Program (First 5 LA) – Programs like this one provide needs‐based assistance to homeless or at‐risk families with children from birth to age 5, many of whom have been involved with the County Department of Children and Family Services in the past or are presently involved.

Supportive Services for Veteran Families (SSVF) – An important objective of this program is to re‐house homeless veterans and to prevent homelessness in those at imminent risk of homelessness due to a housing crisis. With this program, housing stability is achieved through focused, short‐term interventions. As part of its housing‐first model, the SSVF helps veterans and their families find and maintain permanent rental housing as quickly as possible and without preconditions, as well as facilitate access to services that will help their families stay in their homes.

HUD‐VASH Vouchers (VASH) – US Department of Veterans Affairs provides case management and clinical services bundled with Housing Choice Vouchers for homeless veterans through the HUD‐VASH Program. During their participation in the program, veterans can access these services at Veterans Affairs medical centers as well as in community‐based outreach clinics.

Unaccompanied Youth – A variety of programs are available for this target group, including the Family Crisis Center, Hathaway‐Sycamores: Independent Living Program, Divinity Prophet: Independent Living Program, and Richstone Family Center: Transitional Housing Program.

Helping low‐income individuals and families avoid becoming homeless, especially extremely low‐income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

Individuals and organizations involved in the discharge process from institutions and care systems, among them are the Los Angeles County Department of Children and Family Services, Los Angeles County Department of Health Services, Los Angeles County Department of Mental Health, and Los Angeles County Sheriff's Department (LASD), which all have state or county regulations requiring effective discharge planning and a specific transition plan to

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prevent individuals and families from becoming homeless.

In addition, Montebello has developed an outreach program for homeless individuals called MCAP. This program supports the City's homeless population by providing emergency motel vouchers, food, and hygiene kits, as well as assistance with accessing social services and permanent housing. A CDBG grant will not be awarded to MCAP this fiscal year.

Discussion
Programs like those outlined above, which address the needs of homeless persons and subpopulations of homeless, demonstrate that serving the homeless is a complex issue that requires collaboration among many agencies, departments, and nonprofit community service organizations. A network of agencies can provide housing and supportive services in addition to the limited CDBG funds available to the City.

AP‐75 Barriers to affordable housing – 91.220(j)
Introduction:

A process was developed and prioritized by city staff, stakeholders, and the community at large to identify and address fair housing issues. Among the housing information in the City's 2020‐2025 AI are barriers to affordable housing. The following are some of the highest priority barriers to affordable housing:
 Cost of housing is high
 Household incomes are not keeping up with rising housing values  Compared to market rate or higher cost homes, there are fewer affordable homes  Housing opportunities for larger families are limited  Inability to become a homeowner
 Instability of household finances
 There are not enough funds to subsidize economic development initiatives  Under‐educated residents
 A growing number of aging houses and infrastructure
 Homeless prevention services
 Affordable housing cannot be developed under current land‐use policies Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Based on specific data captures and existing policies and programs, the AI developed goals and action steps. A data review and analysis process were necessary to identify the goals of the plan and the actions associated with them.

Consultation with agencies, community outreach activities, and data review and analysis were required.

Goal 1: Increase affordable housing opportunities.

Goal 2: Increase home ownership.

Goal 3: Create public awareness of fair housing laws and affordable housing advocacy.

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Goal 4: Increase training, education and employment opportunities.

According to Table 56 in the AI, there are several goals and actions that will assist in advancing fair housing and affordable housing. In an effort to provide clearer direction to City staff, Council, and partnering agencies, ideas and recommended actions were documented as part of the engagement process.

In the 2023‐2024 Annual Action Plan, the projects and programs that reduce the barriers to affordable housing include:
• Acquisition for Affordable Housing
• Housing Rehabilitation Grants/Loans
• Fair Housing (HRC)
To remove or improve the barriers to affordable housing, the City has adopted the following goals in the approved 2021‐2029 Housing Element:
• Conserve and improve the condition of the existing affordable housing stock • Identify and address the housing needs, including housing goals, policies, and programs • Identify and address constraints to housing maintenance, improvement, and development • Promote equal housing opportunities for all resident
A recent update to the Montebello General Plan has been completed by the City. Long‐range planning documents like the General Plan set long‐term goals and policies that will affect the City for the next 20 years. With the development of these policies, we can promote local and regional goals, including those related to housing accessibility and affordability. This update also ensures that our city's policies and standards are compliant with State and regional housing regulations.

Discussion:

See discussion above.

AP‐85 Other Actions – 91.220(k)
Introduction:

Lack of funding is a significant constraint to providing for the needs of low‐income residents. Nonprofit service providers have also faced budgetary constraints due to economic challenges and cuts in grant funding.

Actions planned to address obstacles to meeting underserved needs Montebello acknowledges the challenges faced by special needs populations due to low income and special circumstances. These challenges increase the chances of homelessness among special needs populations.

Supportive services and housing are essential for populations with special needs. As part of its commitment to supporting special needs populations, the City prioritizes supportive housing and supportive services. A high priority is also placed on support services within the Continuum of Care.

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Actions planned to foster and maintain affordable housing As part of its CDBG‐funded efforts, the City maintains the affordable housing stock through its Housing Rehabilitation and Preservation Program and the Section 8 Housing Voucher program. A combination of Federal and non‐Federal funds will be used to maintain existing affordable housing units and create new affordable housing opportunities. It is the City's goal to create clear and precise development standards that are in conformance with the General Plan vision and that facilitate predictable results during the development review process. To ensure compliance with State housing laws, review and revise current housing regulations (ADUs, mixed‐use, transitional, and supportive housing, SROs, emergency shelters).

Actions planned to reduce lead‐based paint hazards
HOME's Housing Rehabilitation and Preservation Program is required to comply with the Lead Safe Housing Regulation 24 CFR Part 35 effective September 15, 2000, as well as the HUD transition assistance policy effective September 20, 2000. Lead‐based paint inspectors and risk assessors who are state of California certified will be used to test for lead paint and perform risk assessments when required. Lead paint abatement contractors will be used to remove and/or remove lead paint.

Actions planned to reduce the number of poverty‐level families As part of Montebello's efforts to expand economic activities to include everyone, the City continues to provide programs to those less fortunate. As part of its strategic plan, the City has focused on creating jobs for low‐ and moderate‐income residents through youth employment programs, capital improvement projects, and Section 108 loan funds. The County's rental assistance program, housing improvement programs, and financing affordable housing development have resulted in housing the homeless and improving living conditions for low‐income families and the elderly.

People living at or below the poverty line can be affected by a variety of factors. Higher education opportunities are limited, marketable skills are lacking, unemployment or underemployment is prevalent, affordable childcare is unavailable, effective transportation is lacking, and affordable housing is unavailable. To reduce poverty rates, these factors must be addressed. Even though the City does not control most of these factors, it routinely provides referrals to those living below the poverty line. Public services agencies and homeless resources are also listed, as well as links to social service agencies. Additionally, the City supports nonprofits, private developers, and government agencies that provide affordable housing and economic opportunities to low‐ and moderate‐income residents. Continuing to support the City's youth employment program, which offers employment to low‐income youth households, will be an important component of the City's plan.

Actions planned to develop institutional structure
Managing CDBG funds received by the city is the responsibility of the Planning and Community Development Department and Finance Department. To implement affordable housing projects, work with seniors, at‐risk youth, and other community development programs, the City relies on a number of governmental departments and agencies, for‐profit developers, and nonprofit organizations.  The City’s Planning and Community Development Department’s functions directly impact and facilitate the development of housing.
 The Public Works Department is responsible for the design, construction, maintenance, and operation of

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public facilities as well as for administering infrastructure projects.  LACDA administers the HUD Section 8 Housing Choice Voucher Program and public housing, which benefits the city’s low‐income population with publicly assisted rental housing.  Housing developers are an important partner and essential for the development of market‐rate and affordable housing. Private developers are unable to build affordable units without government or other subsidies because of the high cost of land in the city.

A new General Plan has been approved for the City, establishing clear and precise development standards that provide predictable outcomes and streamline the development approval process in accordance with the vision of the General Plan. In order to comply with state housing law, the General Plan provides updates to the regulations regarding ADUs, mixed‐use, transitional, and supportive housing, SROs emergency shelters, and zoning standards.

The HOME program is the main source of funding for affordable housing and its administrative costs. Over the years, CDBG funding reductions have also reduced funds for other community development programs. In essence, these cutbacks resulted in a reduction of staff and budgets.

Actions planned to enhance coordination between public and private housing and social service agencies Planning and Community Development manages and coordinates these processes on behalf of the City. In collaboration with other City departments and the community, the Department develops programs and activities that benefit low‐ and moderate‐income neighborhoods in Montebello. Public and social service activities, housing, infrastructure improvements, and economic development are included in the administration of the program activities. The City provides the programming and services in collaboration with public agencies, for‐profit entities, and non‐profit organizations.

To provide homeless services, the Montebello Fire Department has established the Montebello Community Assistance Program (MCAP). The Public Service CDBG funds will not be used for MCAP this fiscal year. As part of its commitment to better serving the community, MCAP will continue to partner with private as well as public social service agencies.

Discussion:

See above.

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Program Specific Requirements

AP‐90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

The City budgeted to meet the 2% match in relation to HOME funds.

The following reflect Program Specific Requirements:

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.

The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 74,880

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float‐funded activities 0 Total Program Income: 74,880

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit ‐ A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%

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HOME Investment Partnership Program (HOME)

Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

The City will not use any other forms of investment beyond those identified in Section 92.205. Qualified homeowners can apply for deferred loans for property rehab through the Homeowner Rehabilitation Program. Upon transfer of title, refinancing or sale of the property, the loan is due and payable. In order to qualify for rehab assistance, the property must meet certain housing standards. The property must be occupied by the owner. Applicants must have a household income of at least 80% of the area median income in order to qualify. Pre‐qualification for this program should be obtained from the Planning and Community Development Department's Housing Division. After prequalification criteria's are met, the Housing Division will proceed with the qualification process. To qualify for the program, an application must be completed.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

As part of the HOME Program, the City will continue to implement the resale provisions. In accordance with HOME resale provisions, the City must ensure, when a HOME‐assisted homebuyer sells their home, either voluntarily or involuntarily, during the affordability period, (1) the property is sold to another low‐income homebuyer who will use it as their principal residence; (2) the original homebuyer receives a fair return on investment (i.e., their down payment plus improvements made to the house); and (3) The property is sold at a price that is “affordable to a reasonable range of low‐income buyers.” Resale provisions must be used if the City only provides HOME assistance to develop the unit, but HOME funds are not used to lower the purchase price from the fair market value to an affordable price. During original purchase and at resale, the City will determine the homebuyer's fair return on investment using an objective standard or index that is publicly available and easily measurable.

The Fair Return on Investment is calculated as a percentage of changes in median sales prices over the period of ownership, based on the change in area median income over the period of ownership, and by the change in the Consumer Price Index over the period of ownership. Losses on investments can be considered a fair return in depressed and declining markets. Returns to homebuyers that are tied to the price that a specific family of homebuyers or a defined group of low‐income homebuyers can afford do not constitute fair returns and cannot be accepted.

In a resale provision, the buyer's original investment and specific types of upgrades or additions that will improve the property will be taken into account in determining fair return. As a general rule, replacing worn or dated components such as appliances or carpet would not be considered an improvement that adds value.

Additionally, the provision lays out the types of changes that will or will not be included.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

As part of the agreement, the City will include a provision that explains how it will make the housing

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affordable to low‐income buyers if the resale price needed to provide fair return is not affordable to the subsequent purchaser. Presumption of affordability will enable the City to meet HOME resale requirements without the imposition of specific enforcement measures. In order to establish affordability, the City will conduct a combined market analysis for a limited number of contiguous neighborhoods that are similarly situated in terms of demographics, housing markets, and economics. An analysis of housing data will help identify if home values are affordable, and if they will continue to be affordable, for the same average period of affordability.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

At this time, the City has no plans to refinance existing debt secured by multifamily housing rehabilitated with HOME funds. HOME Policies and Procedures Manual is used by the City to ensure compliance with HOME Program requirements.

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City of Montebello
1600 W. Beverly Blvd. Montebello, California 90640
Tel. (323) 887-1200 Website: www.montebelloca.gov
Recreation Scholarship Program Guidelines
July 1, 2023- June 30, 2024

ABOUT THE PROGRAM
To make City sponsored youth recreation activities available to all families in the community, the City of Montebello has established a Recreation Scholarship Program. The program was developed to encourage participation from families who could not otherwise afford the City's recreation activities' fees. If you are unsure what information you will need to provide or have questions about the program, department staff are available to answer your questions.

City of Montebello Recreation & Community Services Department (323) 887-1200 ext. 4540

APPROVAL AND SCHOLARSHIP PROCESS
•Recreation Scholarship Program applications are provided in City website or by email. •Application and required supplemental information can be mailed (attention to Parks and Recreation) or delivered in-person, to the Recreation & Community Services office located at 1700 W. Victoria Ave. / Montebello, CA 90640 or can be submitted by email to [email protected] . •If approved, a 50% or 75% scholarship discount will be applied toward recreation programs offered through the City of Montebello City's Recreation and Community Services Department. Any Administrative Fees for all classes, sports, and/or programs are NOT discounted. •Scholarship recipients must pay the remaining registration fee for enrollment. Enrollment for classes, sports, and programs are provided on a first-come first served basis. •Scholarships awarded are dependent upon availability of program funds. •Incomplete applications will not be processed and may be denied. Notification of an incomplete application will be provided by postal mail and/or email. •Applicants will be notified by mail and/or email if the application is approved. Approval does not guarantee registration in a particular program or class as again, they are on a first-come first served registration basis.

INCOME GUIDELINES
Applicant must have a total household income at or below the following limits:

Household
Size *Income limits are subject to change
2 $76,250
3 $85,800
4 $95,300
5 $102,950
6 $110,550
7 $118,200
8 $125,800
Recreation Scholarship Program Application

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City of Montebello
1600 W. Beverly Blvd. Montebello, California 90640
Tel. (323) 887-1200 Website: www.montebelloca.gov
July 1, 2023- June 30, 2024
Applicant must provide the following forms and documents:

Individual Annual Income Self-Certification Form, and supporting financial documents, for each adult Household Income
Self-Certification Form
Copy of Driver's License or California I.D. and utility bill with matching name and address for each adult Copy of School transcript for each minor(s) living at residence, if applicable Applicant First Name Last Name
Address, City, State, Zip
Email Cell Phone
ADULTS LIVING IN RESIDENCE (Not including Applicant)
First and Last Name Relationship to Applicant

MINOR(S) LIVING IN RESIDENCE
First and Last Name Demographic Code
(See last page) Date of Birth
Under penalties of perjury, I declare that I have verified the information provided to be true, correct, and true accurately included all sources a/ income and residency. I understand that supporting documentation can be requested by the city to further prove income and/or residency.

Signature Relationship to Minor(s) Date

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City of Montebello
1600 W. Beverly Blvd. Montebello, California 90640
Tel. (323) 887-1200 Website: www.montebelloca.gov

INDIVIDUAL ANNUAL INCOME SELF-CERTIFICATION FORM
Household Member (Print Name): _________________________________________________________ INSTRUCTIONS: To complete this statement, fill in the blank fields below using information from the attached Individual Annual Income Self-Certification Form complete and signed by EACH HOUSEHOLD MEMBER AGED 18 OR OLDER except full time students. The Household Member must then sign this statement to certify that the information is complete and accurate, and that income documentation is provided with application.

SOURCE OF INCOME ANNUAL INCOME IN

DOLLARS
Salary
Self-Employed Profits
Social Security (SS)
Supplemental Security Income (SSI)
Social Security Disability (SSD)
California Work Opportunity and Responsibility for Kids (CaIWORKs)

CAL FRESH
Temporary Assistance for Needy Families (TANF)
Pension
Alimony
Child Support
Unemployment Insurance
Interest in Bank Accounts and Cash Funds
Rental Property Income
Other Income Not Shown Above Sources:

TOTAL GROSS ANNUAL INCOME:

Check here If you are a household member aged 18 or older with no income and certify by signing below.

I certify that this information is complete and accurate. I agree to provide, upon request, documentation on all income sources to the City of Montebello Recreation scholarship program Administrator.

Signature Printed Name Date
WARNING: The Information provided on this form is subject to verification by HUD at any time, and Title 18, Section 1001of the U.S. Code states that a person is guilty of a felony and assistance can be terminated for knowingly and willingly making a false or fraudulent statement to a department of the United States Government.

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City of Montebello
1600 W. Beverly Blvd. Montebello, California 90640
Tel. (323) 887-1200 Website: www.montebelloca.gov

HOUSEHOLD INCOME SELF-CERTIFICATION FORM
(Add Total income from Individual Annual Income Self Certification Form) INSTRUCTIONS: This is a written statement documenting the Annual Income, the number of beneficiary members in the family or household, and relevant characteristics of each member for the purposes of income determination. Add the total income amount from the Individual Annual Income Self-Certification Form for all members of the household.

To complete this statement, fill in the blank fields below using information from the attached Individual Annual Income Self-Certification Form completed and signed by EACH HOUSEHOLD MEMBER AGED 18 OR OLDER except fulltime students. The applicant must then sign this statement to certify that the information is complete and accurate, and that source documentation will be provided.

HOUSEHOLD MEMBER INFORMATION:

EACH HOUSEHOLD MEMBER NAME TOTAL GROSS INCOME BY EACH

HOUSEHOLD MEMBER
•Indicate N/A if household member does not contribute income.

Annual gross income (total of all members) = $____________________________ I certify that this information is complete and accurate. I agree to provide, upon request, documentation on all income sources to the City of Montebello Recreation Scholarship Program.

APPLICANT INFORMATION
Signature Printed Name Date
WARNING: The information provided on this form is subject to verification by HUD at any time, and Title 18, Section 1001 of the U.S. code states that a person is guilty of a felony and assistance can be terminated for knowingly and willingly making a false or fraudulent statement to e department of the United States Government.

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City of Montebello
1600 W. Beverly Blvd. Montebello, California 90640
Tel. (323) 887-1200 Website: www.montebelloca.gov

AGENCY INCOME DOCUMENTATION

CALCULATION WORKSHEET

SOURCE OF
INCOME

GROSS MONTHLY
INCOME

DOCUMENTATION
Salary -Copies of last 3 paychecks (not older
than 6 months); or
-Federal or State income tax returns or
W-2 forms (not older than one year); or
-Employment and salary documentation
form.

Self-Employed
Profits
-Copy of IRS Form 1040/1040A (tax
return) for the last year; or
-Notarized affidavit stating prior year's
estimated annual income.

Social Security
(SS)
Supplemental
Security
The following must not be older than six
(6) months unless noted:
-Copy of applicant's monthly award
check; or
-Copy of applicant's benefit verification
letter (applicant can request from local
Social Security office); or
-Form SSA-2458 (applicant can request
from local Social Security officer; or
-Form SSA-1099 {yearly benefit
statement that may not be older than
one (1) year); or
-Written certification from awarding
agency verifying monthly benefits; or
-Copy of bank statement showing direct
deposit of applicant's award check.

Income (SSI) Same as above
Social Security
Disability (SSD)
Same as above
California Work
Opportunity and
Responsibility
for Kids
(CaIWORKs)
-Award letter stating the amount of
applicant's benefit; or
-Copy of applicant's most recent bi-
monthly award check(s); or
-Written statement from Caseworker
stating the applicant's benefit amount; or
-Written certification from awarding
agency verifying monthly benefits;
Temporary
Assistance for
Needy Families
(TANF)
Same as above

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City of Montebello
1600 W. Beverly Blvd. Montebello, California 90640
Tel. (323) 887-1200 Website: www.montebelloca.gov
Pension -Copy of applicant's most recent
pension check/payment stubs; or
-Copy of pension award letter showing
monthly benefits; or
-Bank statement showing direct deposit
of applicant’s award check.

Alimony -Copy of applicant's weekly or monthly
check or bank statement; or
-Court decree establishing payments,
(divorce papers); or
-Notarized affidavit of child support
certifying amount received.

Child Support Same as above
Unemployment
Insurance
-Copy of award notice stating applicant's
benefit; or
-Payment booklet; or
-Unemployment notarized affidavit
signed by applicant.

Interest from
Bank Accounts
and Cash Funds
-Letter from bank manager stating
interest earned, or
-Bank statements showing last twelve
(12) months of interest; or
-Most recent Federal income tax return
showing interest earned; or
-Investment statements indicating the
amount of dividends earned.

Rental Property
Income
At least two (2) from the following:
-Copy of property rental agreement
signed by current tenant showing
monthly rent; or
-Copy of recent rent check; or
-Copy of applicant's income tax return
declaring earned rental income (not
older than one year); or
-Rent receipt book.

Other Income
not shown
above- List
Sources
-Attach documentation to support
declaration.

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City of Montebello
1600 W. Beverly Blvd. Montebello, California 90640
Tel. (323) 887-1200 Website: www.montebelloca.gov

DEMOGRAPHIC CODE TABLE
1 American Indian/Alaskan Native
& Black/African American -
Hispanic
8 Asian — Non-Hispanic 15 Native Hawaiian/Other Pacific Islander - Hispanic
2 American Indian/Alaskan Native
& Black/African American - Non-
Hispanic
9 Asian & White - Hispanic 16 Native Hawaiian/Other Pacific Islander - Non-Hispanic
3 American Indian/Alaskan Native
& White-Hispanic
10 Asian & White - Non-Hispanic 17 Other Race - Hispanic 4 American Indian/Alaskan Native
& White-Non-Hispanic
11 Black/African American & White —
Hispanic
18 Other Race — Non-Hispanic
5 American Indian/Alaskan Native
- Hispanic
12 Black/African American & White -
Non
Hispanic
19 White — Hispanic
6 American Indian/Alaskan Native
- Non-Hispanic
13 Black/African American - Hispanic 20 White — Non-Hispanic 7 Asian - Hispanic 14 Black/African/American - Non-
Hispanic

FOR OFFICE USE ONLY
Residence Census Tract

APPROVED LIMITED APPROVAL DENIED

50% MI & LI (Moderate & Low)
75% ELI (Extremely Low)

90 days through
30 days through

50% MI & LI (Moderate & Low)

75% ELI (Extremely Low)
Not a Montebello
Resident
Exceeds Income Limits
_________________________________________________________ _______________________ Staff Signature Date
_________________________________________________________ _______________________ Recreation & Community Services Director Signature Date

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ITEM # 8

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Nick Razo, Director of Human Resources

SUBJECT: ADOPT RESOLUTION NO. 23-28 APPROVING A COMPREHENSIVE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

MONTEBELLO AND THE MONTEBELLO POLICE MANAGEMENT

ASSOCIATION (MPMA)

DATE: April 26, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The tentatively agreed to successor MOU includes annual cost-of-living adjustments (COLA) to base salary pay, adjustments and increases to longevity and education/certification incentive pay, and a “health and wellness” stipend. These items are individually costed and include the impact the increases to base pay and “PERS- able” incentives will have on CalPERS costs. The proposed MOU covers a three-year (3- year) period (July 1, 2023 – June 30, 2026) with costing estimates completed for this period.

The total increase in base salary and related costs over the 3-year period is approximately $733,000. This amount represents an increase to the projected base salary pay and incentive expenses for MPMA represented positions for the next three years, beginning with Fiscal Year 2023-24. If the MOU is approved, the additional salary and incentive pay expenses will be added to the FY 2023-24 budget and subsequent budgets.

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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BACKGROUND/DISCUSSION:

The City’s employees are represented by ten (10) different employee associations. Each employee association is comprised of specific job classifications, separated by miscellaneous/non-safety and safety positions (e.g., Fire and Police). Salaries, benefits, fringe benefits and other related items are detailed in comprehensive City Council approved Memoranda of Understanding (MOU), one for each association.

In August 2021, the City’s Administration and Human Resources Department began preparing for labor negotiation sessions with the various associations for the period of January 1, 2022, to June 30, 2025. The goal for that round of MOU updates was to modernize some classifications (e.g., job titles) and bring salary ranges for all classifications to market within three years.

Beginning December 2021 through May 2022, the City held multiple labor negotiation sessions with the MPMA to discuss a successor MOU that incorporated the updated salary schedules and other adjustments to total compensation. The MPMA was provided ample time to review the City’s proposals, identify clarifying questions, and provide counter proposals. During the negotiation sessions the City provided clarification responses and revised provisions that the MPMA provided to their membership for review and consideration. Findings from the Classification and Compensation Study completed in Fiscal Year 2020-21 were also discussed to communicate the relative change in pay for each classification and explain the new comprehensive salary schedule. The City and the MPMA tentatively agreed to a comprehensive MOU that included the relevant provisions as follows:

• Salary increases in accordance with the Classification and Compensation Study • Education or Certification Incentive Pay
• Bilingual Pay
• Creation of Vacation, Sick, and Holiday Leave Accrual Banks

On June 8, 2022, the City Council adopted Resolution No. 22-38, approving a comprehensive MOU between the City and the MPMA (see Attachment A). The MOU was for a term retroactive to January 1, 2022, through June 30, 2023.

ENVIRONMENTAL:

N/A

ANALYSIS:

In January 2023, the City proactively began labor negotiation sessions with the MPMA approximately six months ahead of the current MOU expiration date of June 30, 2023.

By implementing comprehensive MOU’s, the City is better positioned to recruit and retain the most qualified and resolute employees for all full-time equivalent classifications, including the MPMA classifications (e.g., Captain and Lieutenant). As a full-service organization, the City depends on the experience, knowledge, and skills of the MPMA –

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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individually and collectively – to provide effective leadership and strategic public safety management.

The City held multiple labor negotiation sessions and continued the meet and confer process with the MPMA over the last four months. MPMA was provided time to review the proposed MOU terms, identify questions for clarification, and/or provide counter proposals with subsequent discussions held to analyze each proposal and counter proposal.

The City and the MPMA tentatively agreed to a comprehensive successor MOU that covers a 3-year period from July 1, 2023, through June 30, 2026, and includes the relevant provisions (see Fiscal Impact section) as follows:

• Salary increases in accordance with annual Cost-of-Living Adjustments (COLA) • Education or Certification Incentive Pay Increases
• Longevity Pay Adjustments
• Military Incentive Pay
• Health and Wellness Stipend

SUMMARY:

Staff recommends that the City Council adopt Resolution No. 23-28 (see Attachment B) approving a tentatively agreed to comprehensive successor MOU, between the City and the MPMA, for the period of July 1, 2023, to June 30, 2026 (see Attachment C); and direct staff to take such additional related, action that may be desirable.

ATTACHMENT(S)

1. Attachment A - Resolution No. 22-38 Approving a Comprehensive Memorandum of Understanding (Adopted 6/8/22)

2. Attachment B - Resolution No. 23-28 Approving a MOU with the MPMA

3. Attachment C - Proposed MPMA MOU 2023-2026

NEXT STEPS:

N/A

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APPENDIX A

City of Montebello, California
Policy & Procedures Manual

14 2.060.590 Bilingual Pay

Purpose
The purpose of this policy is to provide compensation guidelines for City employees that provide bilingual services to the residents and customers of the City of Montebello. This policy applies to only full-time employees.

Policy
It is the policy of the City to identify employees in positions designated as bilingual by the Director of Human Resources , that require, as a condition of employment, the performance of verbal and written bilingual skills, shall be entitled to Bilingual pay.

A. The City has identified and approved through demographical data the need for providing bilingual services in the following languages: Spanish, Russian, Chinese, Armenian, Korean, or Sign Language.

B. The Human Resources Department has identified and approved positions and level of required fluency in the second language that meet the operational needs of the City and its citizens.

C. The Human Resources Department shall contract with a third-party vendor to provide a testing system for compensating employees based on City needs.

Procedure
A. Employees must submit in writing a request to test for Bilingual Pay.

B. Employee must pass a bilingual proficiency test, in addition to any other job-related test requirement for a position.

C. Testing:

1. Bilingual proficiency will be determined by standardized competency test s contracted through a third-party vendor by Human Resources.

2. The Human Resources Department will communicate with the Department when an employee has passed the competency test, the employee’s

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APPENDIX A

City of Montebello, California
Policy & Procedures Manual

15 Department will submit a personnel action form for the incentiv e pay to begin on the 1st of the next month.

D. Compensation: Compensation shall be based on Bargaining Unit agreements:

Prior to May 2022:

Bargaining Unit Monthly Incentive
Montebello Firefighters’ Association $100
Montebello Fire Management Association $100
Montebello Police Officers’ Association $100
Montebello Police Management Association $100
Montebello Supervisors’ Association $80
Montebello Mid-Management Association $70
Montebello City Employees’ Association $80
Montebello Management Professionals’
Association
$80
Un-represented full-time $80

Effective July 1, 2022:

The Bilingual incentive will be based on the following criteria, and compensation for successfully passing an assessment for each (one language only):
o Speaking - $50.00 per month
o Writing - $50.00 per month
o Reading - $50.00 per month

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APPENDIX A

City of Montebello, California
Policy & Procedures Manual

16 A. Staff currently receiving the bilingual incentive do not have to test again, unless they want to upgrade to the new three -pronged criteria and earn the increased compensation as outlined above.

B. Bilingual incentive will be calculated into overtime compensation when applicable.

C. Bilingual incentive pay will be reported as Special Compensation to CalPERS as applicable.

D. Administration: The Human Resources Department is responsible for administering the Bilingual Pay Policy. The Human Resources Department responsibilities shall also include a periodic review and report on the number and location of positions designated as bilingual.

(Revised: 04/27/2022)

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APPENDIX B

City of Montebello, California
Policy & Procedures Manual

17 2.060.565 Bereavement Leave
Purpose
The purpose of this policy is to provide guidelines for the use of leave associated with bereavement of an immediate family member.

Policy
It is the policy of the City to provide “Bereavement Leave” to full-time city employees to attend to the details of, and to grieve the death of an immediate family member.

A. “Immediate family member” shall mean the employee’s parent, sibling, mother-in- law, father-in-law, spouse or registered domestic partner , child, grand parent, grandchild (including “Step” family members).

B. Full-time City employees shall be eligible to utilize up to 3 workdays /1-full fire safety personnel shift of bereavement leave annually, that will not be charged against their accrued annual or sick leave.

C. In the event more than one request for use of bereavement leave per annuum is requested by a full-time employee, their request to utilize up to 3 workdays/1-full fire safety personnel shift may be approved.

1. In this event, the affected employee shall utilize either annual or sick leave they have accrued.

2. If the affected employee does not have sufficient accrued hours banked, they may be granted the leave without pay.

D. Part-time employees may be granted bereavement leave without pay following the same criteria as that of full-time employees.

Procedure
A. It shall be the responsibility of the affected employee to immediately notify their immediate supervisor of the need to utilize bereavement leave.

1. The immediate supervisor shall complete the necessary documentation to facilitate the use of bereavement leave.

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APPENDIX B

City of Montebello, California
Policy & Procedures Manual

18 2. The immediate supervisor shall ensure the appropriate authorities are notified of the leave notification.

B. Upon return of the affected employee, any additional documentation an d signatures shall be obtained.

C. In the event additional hours are requested, the affected employee shall make the request in writing providing the reasons for such need.

1. Upon receiving the request for additional hours, the immediate supervisor shall forward the request to the appointing authority with their recommendation.

2. Use of accrued annual or sick hours shall be utilized for any additional hours requested above the allotted bereavement leave.

Montebello Fire Management Association 48 hours/1 shift (Fire Battalion Chief & Deputy Fire Chief)
30 hours (Fire Marshal)
Montebello Firefighters’ Association 48 hours/1 shift
Montebello Police Management
Association
30 hours
Montebello Mid-Management Association 30 hours
Montebello Supervisors Association 30 hours
Montebello Police Officers’ Association 30 hours
Montebello City Employees’ Association 30 hours
Montebello Management Professionals’
Association
30 hours
Non Represented Full Time 30 hours

(Revised: 04/27/22)

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

19 2.060.227 Longevity Pay

Purpose
The purpose for longevity pay is to recognize long -term service employees that work for the City of Montebello.

Policy
The City will pay the agreed upon amount for longevity pay as adopted by City Council.

Procedure
Each department will keep track of their employees’ d ates of service and eligibility for longevity pay. The department will issue a personnel action form to the Human Resources Department to reflect the start of eligibility and each increase to the longevity pay tier based on the employees’ collective bargaining agreement.

MONTEBELLO POLICE MANAGEMENT ASSOCIATION

A. For longevity purposes only, the following shall count as LAW ENFORCEMENT SERVICE:

a. For full- time City of Montebello employees who are in either the MPMA unit or the MPOA unit as of July 1, 2019, all continuous service as an active, full -time City of Montebello law enforcement department member, whether sworn or unsworn, plus any verifiable prior lateral s continuous service as an active, full -time sworn police, police supervisory, or police management unit member, shall count toward years of longevity.

b. For MPMA unit members who join the MPMA unit on or after July 1, 2019 without prior continuous service as an active, full -time City of Montebello law enforcement department member, only verifiable prior lateral continuous service as a full - time sworn

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

20 police, police supervisory, or police management unit member s hall count toward years of longevity.

B. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4. A., beginning with the first pay period of the seventh (7th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and continuing throug h the completion of the unit member's 11 th year of continuous, aggregate active LAW ENFORCEMENT SERVICE, an MPMA unit member shall receive 4% of his/her B ase Salary as Longevity Pay (which shall be reported to CalPERS as special pay) in addition to the unit member's Base Salary. Aggregate active service time shall not include any overlapping service time (i.e. service time cannot count twice for overlapping time periods).

C. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4.A., beginning with the first pay period of the twelfth (12th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and continuing through the completion of the unit member's 19th year of continuous, aggregate active LAW ENFORCEMENT SERVICE, an MPMA unit member shall receive 7% of his/her Base Salary as Longevity Pay (which shall be reported to CalPERS as special pay) in addition to the unit member' s Base Salary. Aggregate active service time shall not include any overlapping service time (i.e. service time cannot count twice for overlapping time periods).

D. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4.A, beginning with the first pay period of the twentieth (20 th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and contin uing through the completion of the unit member' s 25th year of continuous, aggregate active LAW ENFORCEMENT SERVICE, an MPMA unit member shall receive 10% of his/ her Base Salary as Longevity Pay (which shall be reported to CalPERS as special pay) in addition to the unit member's Base Salary. Aggregate active service time shall not include any overlapping service time i.e. service time cannot count twice for overlapping time periods).

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

21 E. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4.A , beginning with the first pay period of the twenty sixth (26th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and continuing through the MPMA unit member's remaining years of full - time City MPMA unit service, an MPMA unit member shall receive 13% of his/ her Base Salary as Longevity Pay (which shall be reported to Ca1PERS as special pay) in addition to the unit member's Base Salary. Aggregate active service time shall not include any overlapping service time (i.e. service time cannot count twice for overlapping time periods).

MONTEBELLO FIRE MANAGEMENT ASSOCIATION

Effective the first (1st) full pay period after MOU adoption, for full -time City of Montebello employees who are in the MFMA unit, all continuous service as an active, full -time City of Montebello fire service sworn, plus any verifiable prior Lateral continuous service with another fire service agency as an active, full-time sworn firefighter, firefighter paramedic, fire engineer, fire captain, or fire battalion chief shall count toward years of longevity.

Effective the first (1st) full pay period after MOU adoption, Longevity pay shall consist of:

A. A (4%) base salary increase at the completion of five (5) years aggregate active service as a full-time City of Montebello sworn fire personnel unit member which the unit member shall continue to receive through the completion of the unit member's 10th year.

B. The (4%) base salary increase shall be increased to a (7%) base salary increase at the completion of ten (10) years aggregate active service as a full-time City of Montebello sworn fire personnel unit member which the unit member shall continue to receive through the completion of the unit member's 15th year.

C. The (7%) base salary increase shall be increased to a (10%) base salary increase at the completion of fifteen (15) years aggregate active service as a full - time City of

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

22 Montebello Sworn personnel unit member which the unit member shall continue to receive through the completion of the unit member's 20th year.

D. The (10%) base salary increase shall be increased to a (13%) base salary increase at the completion of twenty (20) years aggregate active service as a full -time City of Montebello sworn personnel unit member which the unit member shall continue to receive for the unit member's remaining years of full - time City sworn personnel unit member service.

MONTEBELLO MID-MANAGEMENT ASSOCIATION

A. Beginning the first pay period after June 26, 2019, each MMMA unit member with ten (10) years of aggregate full- time City service shall be eligible for longevity pay. Longevity pay shall consist of a base salary pay increase at the following eligibility benchmarks and shall not be cumulative:

After 10 years of full- time service 1. 5 % base salary increase After 15 years of full- time service 2. 5 % base salary increase After 20 years of full- time service 3. 5 % base salary increase After 25 years of full-time service 5. 0 % base salary increase

B. A one and half (1.5%) percent base salary increase at the completion of ten (10) years of aggregate full-time City service which the unit member shall continue to receive through the completion of the unit member's 14th year.

C. A two and a half (2.5%) percent base salary increase at fifteen (15) years of aggregate full-time City service which the unit member shall continue to receive through the completion of the unit member's 19th year.

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

23 D. A three and a half (3. 5%) percent base salary increase at twenty (20) years of aggregate fulltime City service which the unit member shall continue to receive through the completion of the unit member's 24th year.

E. A five (5.0%) percent base salary increase at twenty five (25) years of aggregate full - time City service and the unit member shall continue to receive thereafter.

MONTEBELLO SUPERVISORS’ ASSOCIATION

A. Beginning the first pay period after May 15, 2019, each MSA unit member with ten (10) years of aggregate full- time City service shall be eligible for longevity pay. Longevity pay shall consist of a base salary pay increase at the following eligibility benchmarks and shall not be cumulative:

C. A two and a half (2.5%) percent base salary increase at fifteen (15) years of aggregate full- time City service which the unit member sha ll continue to receive through the completion of the unit member's 19th year.

D. A three and a half (3. 5%) percent base salary increase at twenty (20) years of aggregate full- time City service which the unit member shall continue to receive through the completion of the unit member's 24th year.

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

24 E. A five (5.0%) percent base salary increase at twenty five (25) years of aggregate full - time City service and the unit member shall continue to receive thereafter.

MONTEBELLO CITY EMPLOYEES’ ASSOCIATION

A. Beginning the first pay period after April 22, 2019, each MCEA unit member with ten (10) years of aggregate full- time City service shall be eligible for longevity pay. Longevity pay shall consist of a base salary pay increase at the following eligibility benchmarks and shall not be cumulative:

After 10 years of full- time service 1.5 % base salary increase After 15 years of full- time service 2.5 % base salary increase After 20 years of full- time service 3.5 % base salary increase After 25 years of full-time service 5.0 % base salary increase

C. A two and a half (2.5%) percent base salary increase at fifteen (15) years of aggregate full- time City service which the unit member shall continue to receive through the completion of the unit member's 19th year.

D. A three and a half (3. 5%) percent base salary increase at twent y (20) years of aggregate full-time City service which the unit member shall continue to receive through the completion of the unit member's 24th year.

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

25 E. A five (5.0%) percent base salary increase at twenty five (25) years of aggregate full - time City service and the unit member shall continue to receive thereafter.

MONTEBELLO FIREFIGHTERS’ ASSOCIATION

For longevity purposes only, the following shall count as LATERAL SWORN FIRE SERVCE:

For full-time City of Montebello employees who are in the MFA unit all continuous service as an active, full-time City of Montebello fire service sworn, plus any verifiable prior Lateral continuous service with another fire service agency as an activ e, full -time sworn firefighter, firefighter paramedic, fire engineer, or fire captain shall count toward years of longevity.

Each unit member with five (5) years aggregate service as a full-time sworn Fire Service unit member shall be eligible for longevity pay. Thereafter, each unit member who attains five (5) years aggregate service as a full-time firefighter shall be eligible for longevity pay.

Longevity pay shall consist of:

Effective the first (1st) full pay period after MOU adoption, Longevity pay shall consist of:

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

26 C. The (7%) base salary increase shall be increased to a (10%) base salary increase at the completion of fifteen (15) years aggregate active service as a full - time City of Montebello Sworn personnel unit member which the unit member shall continue to receive through the completion of the unit member's 20th year.

MONTEBELLO POLICE OFFICERS’ ASSOCIATION

Current longevity rates, and definitions of qualifying law enforcement service for purpose of longevity, shall be modified as follows, effective July 1, 2019:

A. For longevity purposes only, the following shall count as LAW ENFO RCEMENT SERVICE:

a. For full - time City of Montebello employees who are in the MPOA unit as of July 1, 2019, all continuous service as an active, full - time City of Montebello law enforcement department member, whether sworn or unsworn, plus any verifiabl e prior lateral continuous service as an active, full -time sworn police, police supervisory, or police management unit member, shall count toward years of longevity.

b. For MPOA unit members who join the MPOA unit on or after July 1, 2019 without prior continuous service as an active, full-time City of Montebello law enforcement department member, only verifiable prior lateral continuous service as a full- time sworn police, police supervisory, or police management unit member shall count toward years of longevity.

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

27 B. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4. A. beginning with the first pay period of the seventh (7th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and continuing through the c ompletion of the unit member's 1 1th year of continuous, aggregate active LAW ENFORCEMENT SERVICE, an MPOA unit member shall receive 4% of his/her Base Salary as Longevity Pay (which shall be reported to CalPERS as special pay) in addition to the unit member's Base Salary. Aggregate active service time shall not include any overlapping service time (i.e. service time cannot count twice for overlapping time periods).

C. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4. A., beginning with the first pay period of the twelfth (12th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and continuing through the completion of the unit member’s 19 th year of continuous, aggregate active LAW ENFORCEMENT SERVICE, an MPOA unit member shall receive 7% of his/ her Base Salary as Longevity Pay (which shall be reported to CaIPERS as special pay) in addition to the unit member's Base Salary. Aggregate active service time shall not include any overlapping service time (i.e. service time cannot count twice for overlapping time periods).

D. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4.A, beginning with the first pay period of the twent ieth (20th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and continuing through the completion of the unit member's 25th year of continuous, aggregate active LAW ENFORCEMENT SERVICE, an MPOA unit member shall receive 10% of his/ her Base Salary as Longevity Pay (which shall be reported to CalPERS as special pay) in addition to the unit member's Base Salary. Aggregate active service time shall not include any overlapping service time i.e. service time cannot count twice for overlapping time periods).

E. Considering the definition of LAW ENFORCEMENT SERVICE in paragraph 4.A, beginning with the first pay period of the twenty sixth (26th) year of continuous, aggregate active LAW ENFORCEMENT SERVICE, and continuing through the unit member's

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

28 remaining years of full-time City MPOA unit service, an MPOA unit member shall receive 13% of his/her Base Salary as Longevity Pay (which shall be reported to CaIPERS as special pay) in addition to the unit member's Base Salary. Aggregate active service time shall not include any overlapping service time (i.e. service time cannot count twice for overlapping time periods).

FULL-TIME NON-REPRESENTED EMPLOYEES
MONTEBELLO MANAGEMENT PROFESSIONALS’ ASSOCIATION

A. Effective April 28, 2019, each non -represented full-time employee with ten (10) years of aggregate full -time City service shall be eligible for longevity pay.

Longevity pay shall consist of a base salary pay increase at the following eligibility benchmarks and shall not be cumulative:

After 10 years of full- time service 1.5 % base salary increase After 15 years of full- time service 2.5 % base salary increase After 20 years of full- time service 3.5 % base salary increase After 25 years of full-time service 5.0 % base salary increase

D. A three and a half (3. 5%) percent base salary increase at twenty (20) year s of aggregate fulltime City service which the unit member shall continue to receive through the completion of the unit member's 24th year.

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APPENDIX C

City of Montebello, California
Policy & Procedures Manual

29 E. A five (5.0%) percent base salary increase at twenty five (25) years of aggregate full - time City service and the unit member shall continue to receive thereafter.

(Revised: 04/27/2022)

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APPENDIX D

City of Montebello, California
Policy & Procedures Manual

30 2.060.517 Education Reimbursement Program

Purpose:

To define who and under what circumstances City employees may receive education reimbursement and to outline the procedure by which reimbursement may be obtained.

Policy:

A. Applications for education reimbursement must be from full -time, non -temporary, employees of the City. (Probationary employees will be considered eligible.) B. Course(s) selected must be of such a nature that it benefits the City and better enables the employee to carry out present duties and will prepare the employee for increased responsibilities and/or promotion. (An employee seeking a college degree will be eligible for reimbursement for those courses that qualify them for such degree.

However, the declared major must have reasonable relevance to the job.) C. Courses other than those qualifying for reimbursement under paragraph B may be approved for reimbursement under this policy with the prior approval of the Director of Human Resources and the City Administrator upon submission of justification by the Appointing Authority. However, costs associated with non -classroom thesis production courses are not subject to reimbursement.

D. Employees desiring reimbursement must attend such courses on their own time after work hours and must complete the course with a passing grade of at least "C" or equivalent.

E. Reimbursement will be made for tuition at rates specif ied in H below, books, fire certification, lab fees, and all other fees required to take a class or classes. Student body fees will be included; however, parking fees are excluded from reimbursement.

F. Should an employee separate from the City's service within one year after beginning any course reimbursed by the City, the cost of such course will be deducted from the employee's last paycheck. The Director of Human Resources shall be responsible for informing the Finance Department of any such amounts to be deducted.

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APPENDIX D

City of Montebello, California
Policy & Procedures Manual

31 G. Approval will be limited to courses taken at accredited universities, state colleges and community colleges, approved correspondence courses, high school and adult education, technical and vocational schools.

H. Employees may attend any accredited or other institution approved by the City Manager or designee. However, education reimbursement rates are based on current California State University rates. A cap of $1,500 per fiscal year will be granted to each eligible employee, with the exception of members of the Montebello Police Officers’ Association who’s members have an annual maximum of $2,000.

I. Employees scheduled by the City to take specialized courses or special seminars on work time will not be subject to the requirements of this policy.

Procedure:

A. In order for an employee to be eligible to receive reimbursement for tuition, fees and books, or fire certification by the State Fire Marshal, he/she must acquire prior approval of the course(s) from the Department Head, the Director of Human Resources and City Manager by submitting the Course Approval Form. This form shall be returned to the Department Head upon approval by the Director of Human Resources and the City Manager.

B. Upon receiving verification of enrollment and grade or certification, with receipts for tuition and books or for fire certification, the Department Head will submit the Educational Reimbursement Application to the Director of Human Resources with the approved Course Approval Form and a Request to Issue a Warrant made out to the employee receiving the reimbursement. Documentation must be submitted within two months of class completion.

C. Upon timely receipt of these materials, the Director of Human Resources shall have the responsibility for processing the claim for reimbursement.

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APPENDIX D

City of Montebello, California
Policy & Procedures Manual

32 (Prior Policy #V-B-25, 07/01/73; AUTHORITY: C/ADMIN)

(Revised: 07/28/21)

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APPENDIX E

City of Montebello, California
Policy & Procedures Manual

32 2.060.504 Employee Compensation and Benefits

Purpose
Is to provide a description of the City’s employee compensation and benefits packages.

Policy
It is the policy of the City to recognize the significant role that its workforce plays in fulfilling its public service mission. The City recognizes that maintaining a competitive compensation system is critical to its goal of delivering public services to its citizens.

Therefore, the City strives to provide compensation for its employees to attract qualified applicants, retain employees who are equally committed to public service, and motivate employees to maintain the highest standards of performance.

A. With this goal in mind, the City shall compensate employees in accordance with decisions made by Council as budgets are set. Pay for positions are subject to the annual budgetary process and current employee organization MOU’s; and as such, may be subject to increase, reduction, or status quo maintenance for fixed time periods.

B. TOTAL COMPENSATION PHILOSOPHY: The City is committed to providing a range of public services to its citizens by fostering an environment that embraces respect for the worth of each employee and to pursue the same towards its total compensation package that includes salary and benefits. The City’s philosophy is consistent across units with practices that may differ to meet the unique needs of division, department, employee classific ations and performance. The City’s total compensation package is guided by the following principles:

1. The City’s total compensation package shall be reviewed against appropriately defined labor markets.

2. The City’s total compensation package shall comply with all applicable state and federal laws.

3. Salaries are managed through a simple, clear program that is consistent with the City’s strategic and organizational objectives.

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APPENDIX E

City of Montebello, California
Policy & Procedures Manual

33 C. The Council reserves the right to make budget adjustments, and consequently direct pay adjustments during the budget year in order to manage their fiscal responsibilities or deal with unforeseen circumstances that justify or require changes to City expenditures.

Procedure
A. Compensation (Salary) Schedules: All employee classifications shall receive a salary that is approved by City Council resolution each fiscal year.

B. Benefits: In coordination with employee organizations MOU’s, funding abilities, state and federal laws, and the City’s total compensation philosophy, the following benefits are afforded to the full-time employees of the City of Montebello:

C. HEALTH INSURANCE THROUGH PEMHCA
a. The City and the Association agree to contract for health benefits coverage through the Public Employees’ Retirement System under the Public Employees’ Medical Health Care Act (PEMHCA) Section 22751 et seq. of the Government Code.

D. HEALTH INSURANCE CITY CONTRIBUTION
a. Effective March 27, 2008, the City will contribute the following amounts toward full-time employees’ medical, dental & vision insurance:

COVERAGE TOTAL CITY

CONTRIBUTION)
1 Party Full coverage
2 Party $840.00
3 Party $1,090.00

b. Part-time employees who have become eligible for CalPERS membership and have worked 1000 hours in a fiscal year:

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APPENDIX E

City of Montebello, California
Policy & Procedures Manual

34 i. The contribution toward hourly EE's insurance who were eligible before 7/1/92 will be at the rate needed to fully pay 1 party coverage in the plan selected by the EE. For hourly EE who became eligible for insurance on or after 7/1/92 the City contribution toward the insurance package will be at the rate needed to pay 50% of one party coverage in the plan selected by the employee. [Res. 97-109] E. Medical Insurance Opt-out Incentive
a. An opt-out incentive is afforded to full -time and those hourl y employees, who have benefits and were hired prior to 8/11/92, who decline the City's medical, dental and vision insurance package.
b. Proof of medical coverage elsewhere will be required annually to continue participation in the cash incentive program.
c. The monthly Medical Insurance Opt-Out incentive is $350.00 d. The monthly Medical Insurance Opt-Out incentive shall be computed when calculating overtime as applicable.
e. The monthly Medical Insurance Opt -Out incentive shall be reported as Special Compensation to CalPERS as applicable.
f. Employees who have an alternative source of health insurance must provide minimum essential health coverage pursuant to the U. S. Patient Protection and Affordable Care Act ( ACA), and cover both the employee and all individuals in t he employee' s expected tax family, if any. During open enrollment or as otherwise required by the City, the employee must each year provide the City with an attestation or other reasonable documentation, subject to the City's approval confirming such alte rnate coverage. According to the ACA, the City must not make payment if the City knows that the employee or family member does not have the alternative coverage.

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APPENDIX E

City of Montebello, California
Policy & Procedures Manual

35 (Revised: 03/21/95; 07/28/21)

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APPENDIX F

City of Montebello, California
Policy & Procedures Manual

36 2.060.528 Education Incentive Pay

Purpose
The Education Incentive Pay program rewards employees who take the initiative to increase their job worth by gaining job-related knowledge, behaviors, and personal and professional skills to significantly enhance their value to their department and the City.

Policy
The City will pay the agreed upon amount for education as agreed upon by City Council resolution.

Procedure
The department will issue a personnel action form to the Human Resources Department to reflect the start of eligibility and the monthly amount based on the employees’ collective bargaining agreement.

MONTEBELLO POLICE MANAGEMENT ASSOCIATION

The City agrees to provide education incentive pay as follows:

Degree or Certificate Compensation
A.A. or Intermediate POST $300/month
B.A./B.S. or Advanced POST $500/month

The above education incentive pay shall not be compounded if an employee holds more than one of the above qualifying degrees or POST (Peace Officer Standards and Training) certificates.

Instead, the total amount of educational incentive pay for possessing any of the above qualifying degrees or certificates shall be capped at the amount associated with the highest qualifying degree or certificate possessed.

The City also agrees to establish a supplemental educational incentive pay for those employees that possess a supervisory or management POST certificate as follows:

Supervisory Certificate $250/month
Management Certificate $250/month

This supplemental educational incentive pay for possessing a supervisory and/or management POST certificate shall be in addition to any educational incentive pay earned for possessing one of the qualifying degrees or POST certificates as set forth above.

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APPENDIX F

City of Montebello, California
Policy & Procedures Manual

37 MONTEBELLO FIRE MANAGEMENT ASSOCIATION

Effective the first pay period after MFMA ratification and City Council adoption of this MOU, the City agrees to provide an education incentive to unit members as follows and such incentives shall supersede and replace previous education incentives provided to unit members:

A. $ 250/ month for Firefighter 1 Certificate or AA/AS or 60 units B. $ 400/ month for Firefighter II Certificate or BA/ BS or 120 units C. $ 600/ month for Company Officer Certificate

The aforementioned education incentives shall not be stackable or cumulative. The unit MFMA member is entitled to a maximum of one education incentive at a time.

MONTEBELLO POLICE OFFICERS’ ASSOCIATION

The City agrees to provide education incentive pay as follows:

Degree or Certificate Compensation
A.A. or Intermediate POST $300/month
B.A./B.S. or Advanced POST $500/month

POST Supervisory Certificate $250/month

The above educational incentive pay shall not be compounded if an employee holds more than one of the above qualifying degrees or POST (Peace Officer Standards and Training) certificate.

Instead, the total the total amount of educational incentive pay for possessing any of the above qualifying degrees or certificates shall be capped at the amount associated with the highest qualifying degree or certificate possessed.

The City also agrees to establish a supplemental educational incentive pay for those employees that possess a supervisory POST certificate in the amount of $250/month. This supplemental educational incentive pay for possessing a supervisory POST certificate shall be i n addition to any educational incentive pay earned for possessing one of the qualifying degrees or certificates as set forth above.

MONTEBELLO FIREFIGHTERS’ ASSOCIATION

The City agrees to provide an education incentive to unit members as follows and such incentives shall supersede and replace previous education incentives provided to unit members:

A. $250/month for Firefighter I Certificate or AA/AS or 60 units B. $400/month for Firefighter II Certificate or BA/BS or 120 units C. $600/month for Company Officer Certificate

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APPENDIX F

City of Montebello, California
Policy & Procedures Manual

38 The aforementioned education incentives shall not be stackable. The unit member is entitled to a maximum of one education incentive at a time.

MONTEBELLO CITY EMPLOYEES’ ASSOCIATION

MONTEBELLO MID-MANAGEMENT ASSOCIATION
MONTEBELLO SUPERVISORS’ ASSOCIATION
MONTEBELLO MANAGEMENT PROFESSIONALS’ ASSOCIATION

UNREPRESENTED FULL-TIME EMPLOYEES

Full-time employees in the MCEA, MMMA, MSA, MMPA AND Unrepresented Full-time employees will receive an education incentive based on the highest completed degree. Degree incentive is not stackable.

Bachelor’s Degree $200.00 per month
Master’s or Doctoral Degree $400.00 per month

Education Incentive pay will commence on the 1st day of the next month after submitting proof of Education to their department. The unit member’s department will submit a personnel action form to Human Resources for the education incentive pay to be added to the member’s salary.

(Revised: 05/25/2022)

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RESOLUTION NO. 23-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO

APPROVING A COMPREHENSIVE MEMORANDUM OF UNDERSTANDING AND THE

TERMS AND CONDITIONS OF EMPLOYMENT AFFECTING THE DESIGNATED

MONTEBELLO POLICE MANAGEMENT ASSOCIATION (MPMA) EMPLOYEES FOR THE PERIOD OF JULY 1, 2023, THROUGH JUNE 30, 2026

RECITALS

WHEREAS the City of Montebello (City) values the work of all its employees and seeks to maintain fair and mutually beneficial terms and conditions of employment for the good of the City and the employees; and
WHEREAS representatives of the City and repres entatives of the bargaining unit named above have met, conferred, and negotiated in good faith regarding wages, hours, and working conditions. Due to good faith negotiations, the City and the MPMA developed a comprehensive Memorandum of Understanding (MOU) attached hereto as Exhibit A.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO , CALIFORNIA HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1 : The MOU between the City and the MPMA dated July 1, 2023, through June 30, 2026, and attached is hereby approved.

SECTION 2 : That the City Clerk shall certify the passage and adoption of this Resolution and that the same shall be in full force and effect.

APPROVED AND ADOPTED this 26th day of April 2023.
_______________________________
David N. Torres, Mayor

ATTEST: APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )

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RESOLUTION NO. 23-28

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I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 23-28 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 26th day of April 2023, and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

DATE:

Christopher Jimenez, City Clerk
• Exhibit A

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ITEM # 9

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: James Enriquez, Director of Public Works

SUBJECT: APPROVAL OF AMENDMENT NO. 2 TO AGREEMENT NO. 3855 WITH

ULTIMATE MAINTENANCE SERVICES FOR INCREASED CUSTODIAL

SERVICES AT VARIOUS CITY FACILITIES

DATE: April 26, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

2. Authorize the City Manager to execute the amendment on behalf of the city; and

3. Amend the Fiscal Year 2022-23 budget by increasing appropriations by $146,000 in Account No. 100-30-510-6040.35 (General Fund, Public Works, Facilities Maintenance, Custodial Services), and $54,000 in Account No. 600-90-900- 6040.35 (Transit Fund, Administration, Custodial Services); and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Staff is recommending approval of Amendment No. 2 to Agreement No. 3855 with Ultimate Maintenance Services to increase their contract amount to a not-to-exceed annual fee of Five Hundred and Sixty Thousand dollars ($560,000).

The total not-to-exceed annual cost for Fiscal Year 2022-23 is three hundred and sixty thousand dollars ($360,000) for Citywide Custodial Services. The contract amount for fiscal year 2022-23 includes funding for monthly maintenance.

Additional appropriations to the Fiscal Year 2022-23 Budget are needed to continue the custodial services at various City facilities, including at special events; street fest, opening

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

Page 2 of 3 ends

days, facility rentals, etc. An increase to the contract amount and accompanying purchase order are necessary in order to continue day to day operations and provide custodial services at various city facilities. The FY 2023-24 budget will be developed using the increasing amount of $560,000, split between the General Fund and Transit Fund.

BACKGROUND/DISCUSSION:

On January 27, 2021, after issuing Request for Proposals No. 21-20, the City Council awarded Agreement No. 3855 to Ultimate Maintenance Service to provide custodial services at various city facilities for an annual fee of $346,800. The term of the agreement was for 3 years with an option for two 1-year extensions. Amendment No. 1 to the agreement was executed on November 1, 2021 expanding services and increasing the annual fee to $360,000.

Ultimate Maintenance provides janitorial services for multiple city-owned facilities per Agreement No. 3855 and Amendment No. 1. The scope of work includes service of waste containers, vacuuming, dusting, paper goods replacement, and other janitorial services.

In addition to monthly maintenance of city facilities, Ultimate Maintenance provides extra services for the city on an as-needed basis, as defined in the agreement. Examples of additional services include janitorial services for the park restrooms and trash pickup for special events that are above and beyond regularly scheduled services. Annual special events have increased as Covid restrictions have been lifted, and programming has returned to normal operations. Each event requires janitorial staff to clean restrooms prior to the event, maintain them during the event and assist with general clean-up after the event.

Additionally, the Senior Center is fully available for facility rentals. Typically, facility rentals occur each weekend and require janitorial services in between rentals to ensure the facility is clean and sanitized before the next rental is scheduled. Porter services are also requested to assist with bathroom vandalism and repairs to city facilities.

The additional events have increased the level of service originally contemplated in the agreement and are required to maintain clean facilities with increased usage.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff is recommending that the City Council approve Amendment No. 2 to Agreement No. 3855 with Ultimate Maintenance Service, including an increased scope of services and annual fee increase from $360,000 to $560,000; and amend the Fiscal Year 2022-

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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23 budget by increasing appropriations by $146,000 in Account No. 100-30-510-6040.35 (General Fund, Public Works, Facilities Maintenance, Custodial Services), and $54,000 in Account No. 600-90-900-6040.35 (Transit Fund, Administration, Custodial Services).

ATTACHMENT(S)

1. Attachment A - Amendment No. 2

2. Attachment B - Agreement No. 3855 and Amendment No. 1

NEXT STEPS:

N/A

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CITY OF MONTEBELLO

AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT NO. 3855

WITH ULTIMATE MAINTENANCE SERVICES

This Amendment No. 2 to the Professional Services Agreement (“Amendment No. 2”), is made and entered into this 10 th day of April 2023, (“Effective Date”) by and between the City of Montebello, a California municipal corp oration, (hereinafter referred to as the “City”) and Ultimate Maintenance Services, (hereina fter referred to as the “Contractor”).

The City and the Contractor are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS

WHEREAS, the Contractor and the City entered into that certa in Agreement for Citywide Custodial Services by and between the City of Montebello and Ultimate Maintenance Services, dated January 27, 2020 ("Agre ement"), pursuant to which City retained Contractor to provide Citywide Custodial S ervices, as further described in the Agreement; and

WHEREAS, the Parties entered into Amendment No. 1 in Novembe r of 2021 as authorized by the Agreement; and

WHEREAS, the Parties, being mutually satisfied with the othe r Party’s performance of the Agreement, desire to amend the a greement for the purpose of: (i) extending the term of the Agreement for an additional two (2) year term, specifically from January 27, 2023 to January 27, 2025, (ii) expand t he scope of work to include extra services to the City Facilities, and (iii) revise the compensation due to the term extension and expanded scope of work; and

WHEREAS, for the reasons set forth herein, the City and Contractor desire to enter into this Amendment No. 2, as set forth below.

NOW THEREFORE, in consideration of the mutual promises and covenan ts contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS

SECTION 1. Section 1 (C) of the Agreement Services/Compensation is amended to read as follows:

“C. CONTRACTOR shall be compensated for the render ed services as set forth in the Exhibit 1 in an annual amount not-to-exceed $56 0,000. Contractor shall provide an itemized billing statement to CITY each month for P rofessional Services performed.

CONTRACTOR shall not incur fees or costs which exceed the Compensation without the prior written consent of CITY.”

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AMENDMENT NO. 2 TO AGREEMENT NO. 3855

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SECTION 2. Section 2 of the Agreement Term is amended to read as follows:

‘2. Term. The term of this Agreement shall commenc e on January 27, 2023 and shall continue in full force and effect through and including January 27, 2025, unless extended or sooner terminated as provided in Section 7 herein.”

SECTION 3. Section 1B of the Agreement Services/Compensation i s amended to read as follows:

“B. CONTRACTOR shall provide to City all labor, eq uipment, materials and incidental necessary for a turnkey design-build pro ject as set forth fully in the “Revised Scope of Work” attached hereto as Exhibit 1 and inc orporated fully herein by this reference.

SECTION 4. Except as expressly modified or supplemented by t his Amendment No. 2, all other provisions of the Agreement, shall remain unaltered and in full force and effect.

In the event of conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.

[END OF AMENDMENT NO. 2 ]

[SIGNATURES ON THE FOLLOWING PAGES ]

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AMENDMENT NO. 2 TO AGREEMENT NO. 3855

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IN WITNESS WHEREOF, the Parties execute this Amendment No. 2 to take effect as of the Effective Date identified above.

(“CITY”) (“CONTRACTOR”)

CITY OF MONTEBELLO ULTIMATE MAINTENANCE SERVICES

René Bobadilla, City Manager Claudia Salomon

ATTEST:

Christopher Jimenez, City Clerk

APPROVED AS TO FORM:

Arnold M. Alvarez -Glasman, City Attorney

EXHIBITS:
• Exhibit A – Revised Fee Proposal

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April 5, 2023

EXHIBIT A

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ITEM # 10

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: James Enriquez, Director of Public Works

SUBJECT: APPROVAL OF COOPERATIVE AGREEMENT NO. 4099 WITH LOS

ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS FOR

BEVERLY BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION

PROGRAM (TSSP)

DATE: April 26, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

2. Authorize the City Manager to execute the Agreement on behalf of the City; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The Los Angeles County Department of Public Works (LACDPW) has secured a grant from the Los Angeles County Metropolitan Transportation Authority (Metro) in the amount of $1,913,600 that will fund a portion of the project cost. The total project cost is estimated at $5,447,400. The City’s contribution for the project is $2,596,000 and will be covered by: 1) $1,046,900 of the City’s portion of the Metro grant; 2) $399,100 contribution from Los Angeles County Department of Public Works (LACDPW); and 3) $1,150,000 local match contribution from the City using Proposition C Metro Local Return Funds. The City’s local match contribution covers improvements the City requested during plan check that are not eligible for grant reimbursement.

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It is recommended that the City Council approve a budget amendment to the Fiscal Year 2022-23 CIP Budget allocating funds for the project in the amount of $575,000 in unprogrammed Proposition C funds (Fund 215) to cover 50% of the city’s contribution (Account No. 215-99-7116, Proposition C, Improvements Other than Building). The other 50% ($575,000) will be included in the CIP Budget for Fiscal Year 2023-24, also utilizing Proposition C funds.

BACKGROUND/DISCUSSION:

On January 28, 2009, the city executed Agreement No. 2508 (Attachment C) with the Los Angeles County Department of Public Works (LACDPW) for the TSSP project. At that time, the project included Paramount Boulevard from Arroyo Drive to Montebello Boulevard, Montebello Boulevard from Paramount Boulevard to the Interstate 5 Freeway, Beverly Boulevard from Simmons Avenue to Rea Drive, Garfield Avenue from Pomona Boulevard to Allston Street, and Telegraph Road from Church Road to Slauson Avenue.

The project has been in design since 2008 and has evolved into the current project that includes the following arterials: 1) Washington Boulevard from Vail Ave to Bluff Rd; 2) Whittier Boulevard from Garfield Ave to Van Norman Rd; 3) Olympic Boulevard from Vail Ave to Montebello Blvd; and 4) Slauson Avenue from Telegraph Rd to Chapin Rd.

Amendment No. 1 to Agreement No. 2508 revised the scope of the TSSP project to include the new arterial streets and was approved by the City Council on April 10, 2023.

Agreement No. 4099 defines the funding contributions for the Beverly Boulevard portion of the project from Metro grant funds, LACDPW’s contribution and the City’s contribution as described in the Fiscal Impacts section of this staff report. The City’s contribution pays for improvements requested by the City during the plan check process that are not eligible for grant reimbursement.

LACDPW advertised the Beverly Boulevard Project for construction bids on March 21, 2023 and the bid opening was scheduled for April 18, 2023.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Upon the approval of the City Council of the recommended actions, City staff will coordinate with LACDPW, the lead agency, on the delivery of the project; approval of this item will also amend the FY 2022-23 CIP budget by increasing appropriations by $575,000 in Account No. 215-99-7116, Proposition C, Improvements Other than Building. (The remaining $575,000 in City matching funds will be included in the Proposition C budget as part of the FY 2023-24 budget.)

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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ATTACHMENT(S)

1. Attachment A - Agreement No. 4099

2. Attachment B - Agreement No. 2508 and Amendments

NEXT STEPS:

N/A

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CITY OF MONTEBELLO
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM AGREEMENT NO . 4099

WITH COUNTY OF LOS ANGELES

THIS AGREEMENT, made and entered into by and betwee n the CITY OF MONTEBELLO, a municipal corporation in the County of Los Angeles, hereinafter referred to as CITY, and the COUNTY OF LOS ANGELES, a political subdivision of the State of California (hereinafter referred to as COUNTY):

W I T N E S S E T H

WHEREAS, to assist in the traffic flow, CITY, the City of Pico Rivera, the City of Whittier, and COUNTY desire to modify and synchronize the traffic signals along Beverly Boulevard between Pomona Boulevard to Pickering Avenue, a portion of which is within CITY, and which work is hereinafter referred to as PROJECT; and
WHEREAS, the proposed improvements are jurisdictionally shared between CITY, the City of Pico Rivera, the City of Whittier , and COUNTY, and separate agreements between the City of Pico Rivera and COUNTY and the City of Whittier and COUNTY are being executed covering the portions of PROJECT within the City of Pico Rivera’s and the City of Whittier’s jurisdictions; and WHEREAS, PROJECT is within the shared geographical boundaries of CITY, the City of Pico Rivera, the City of Whittier, and COUNTY; and

WHEREAS, PROJECT is of general interest to CITY, th e City of Pico Rivera, the City of Whittier, and COUNTY;

and WHEREAS, CITY and COUNTY previously executed an Agreement on January 28, 2009, to memorialize their understandin g regarding their relative rights, obligations, and duties with respect to the County's Traffic Signal Synchronization Program (hereinafter referred to as TSSP Agreement); and

WHEREAS, PROJECT is included in the TSSP Agreement ; and

WHEREAS, for the purpose of providing funding for PROJECT, COUNTY, as lead agency, on February 26, 2018, entered into an amended Memorandum of Understanding No. P00F3309 (MOU) with the Los Angel es County Metropolitan Transportation Authority (Metro); and
WHEREAS, COUNTY is willing to utilize and share wit h CITY the funding provided for in COUNTY/Metro MOU P00F3309 to financ e a portion of COST OF PROJECT; and
WHEREAS, COST OF PROJECT includes the COST OF PRELI MINARY ENGINEERING, COST OF CONSTRUCTION CONTRACT, and COS T OF CONSTRUCTION ADMINISTRATION; and

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WHEREAS, the total COST OF PROJECT is currently estimated to be Five Million Four Hundred Forty-Seven Thousand Four Hund red Dollars ($5,447,400.00); and

WHEREAS, under the MOU, Metro will provide to COUN TY a grant (GRANT) of up to a maximum of One Million Nine Hundred Thirteen Thousand Six Hundred Dollars ($1,913,600.00) for PROJECT; and

WHEREAS, allocation of the Metro grant is currently estimated to be, One Million Forty-Six Thousand Nine Hundred and 00/100 Dollars ($1,046,900) towards CITY's jurisdictional share, Three Hundred Twenty-Three Thousand Eight Hundred and 00/100 Dollars ($323,800.00) towards CO UNTY's jurisdictional share, Sixty-Seven Thousand Two Hundred and 00/100 Dollars ($67,200.00) towards the City of Pico Rivera's jurisdictional sh are, and Four Hundred Seventy- Five Thousand Seven Hundred and 00/100 Dollars ($475,700.00) towards City of Whittier’s jurisdictional share; and

WHEREAS, CITY is willing to finance its jurisdicti onal share of COST OF PROJECT currently estimated to be Two Million Five Hundred Ninety-Six Thousand and 00/100 Dollars ($2,596,000.00) by clai ming its share of COUNTY/Metro grant funds, currently estimated to be One Million Forty-Six Thousand Nine Hundred and 00/100 Dollars ($1,046,90 0) and contributing other CITY funds to a maximum of One Million One Hundred Fifty Thousand and 00/100 Dollars ($1,150,000.00) to finance a portion of the COST OF PROJECT; and

WHEREAS, COUNTY agrees to contribute Three Hundred Ninety-Nine Thousand One Hundred and 00/100 Dollars ($399,100.0 0) to finance a portion of CITY’s COST OF PROJECT; and

WHEREAS, CITY agrees to contribute funds up to a m aximum of One Million One Hundred Fifty Thousand and 00/100 Dollars ($1,150,000.00) to finance a portion of the COST OF PROJECT; and

WHEREAS, CITY'S estimated share is the sum of the costs of actual quantities of construction contract items utilized within CITY jurisdiction plus thirty (30) percent of that for PRELIMINARY ENGINEERING co st, twenty (20) percent of that for CONSTRUCTION ADMINISTRATION cost, twent y (20) percent of that for contingencies, and four (4) percent of combined costs of PRELIMINARY ENGINEERING and CONSTRUCTION ADMINISTRATION towards contract city liability trust fund altogether estimated to be One Million One Hundred Fifty Thousand and 00/100 Dollars ($1,150,000.00).

WHEREAS, BASIC TRAFFIC SIGNAL TIMING involves the timing parameters for the general operation of a traffic signal, which typically include, but is not limited to, defining the phases, attributes and timing values for each permitted phase, pedestrian movement, and assigning detection; and

WHEREAS, COORDINATION TRAFFIC SIGNAL TIMING involv es the

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timing parameters that allow multiple traffic signa ls to be synchronized with each other, which typically include defining coordination cycle lengths, offsets and time of day operations for each traffic signal coordination plan; and

WHEREAS, COUNTY agrees to be responsible to perform or cause to be performed the PRELIMINARY ENGINEERING, solicitation of construction bids and award of CONSTRUCTION CONTRACT, and CONSTRUCTIO N
ADMINISTRATION for PROJECT; and

WHEREAS, COUNTY agrees to be responsible to perform or cause to be performed the equipment and system testing and deve lop and implement the BASIC TRAFFIC SIGNAL TIMING and COORDINATION TRAFFI C SIGNAL TIMING for PROJECT; and

WHEREAS, such a proposal is authorized and provided for by the provisions of Sections 6500 and 23004, et seq., of the Government Code and Sections 1685 and 1803 of the California Streets and Highways Code.

NOW, THEREFORE, in consideration of the mutual bene fits to be derived by CITY and COUNTY and of the promises herein conta ined, it is hereby agreed as follows:

(1) DEFINITIONS:

a. The term JURISDICTION, as referred to in this AG REEMENT, shall be defined as the area within the jurisdictional bound ary of each governmental entity party to this AGREEMENT.

b. PRELIMINARY ENGINEERING, as referred to in this AGREEMENT, shall consist of environmental findings and approva ls/permits; design survey; soils report; traffic index and geotechnica l investigation; preparation of plans, specifications, and cost esti mates; right-of-way engineering; utility engineering; and all other nec essary work prior to advertising of PROJECT for construction bids.

c. COST OF CONSTRUCTION CONTRACT, as referred to in this AGREEMENT, shall consist of the actual payments to the construction contractor(s) for PROJECT and the total of all paym ents to utility companies or contractor(s) for the relocation of fa cilities necessary for the construction of PROJECT, and the cost of any additional unforeseen work that is necessary for the construction of PROJECT.

d. CONSTRUCTION ADMINISTRATION as referred to in th is
AGREEMENT shall consist of construction contract ad ministration, construction inspection, materials testing, constru ction survey, traffic detour, signing and striping, construction engineer ing, utility relocation and coordination matters, changes and modifications of plans and

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specifications for PROJECT necessitated by unforese en or unforeseeable field conditions encountered during c onstruction of PROJECT, construction contingencies, and all other necessary work after advertising of PROJECT for construction bids to cause PROJECT to be constructed in accordance with said plans and specifications approved by CITY and COUNTY.

e. COST OF PROJECT, as referred to in this AGREEMEN T, shall consist of the COST OF CONSTRUCTION CONTRACT and costs of

PRELIMINARY ENGINEERING, CONSTRUCTION
ADMINISTRATION, BASIC TRAFFIC SIGNAL TIMING, and
COORDINATION TRAFFIC SIGNAL TIMING for traffic sign als within PROJECT limits, right-of-way acquisition and clearance matters, and all other work and materials necessary to construct PRO JECT in accordance with the approved plans and shall include currently effective percentages added to total salaries, wages, and equ ipment costs to cover overhead, administration, and depreciation in connection with any or all of the aforementioned items.

f. Completion of PROJECT as referred to in this AGR EEMENT shall be defined as the date of field acceptance of construc tion of PROJECT by COUNTY and an electronic notification to CITY'S City Manager that the improvements within CITY'S JURISDICTION are complet ed and transferred to CITY for purpose of operation and maintenance.

(2) CITY AGREES:

a. To finance CITY’S share of COST OF PROJECT, the actual amount of which is to be determined by a final accounting, pu rsuant to paragraph (4) d., below.

b. To deposit with COUNTY, following execution of t his AGREEMENT and upon demand by COUNTY, CITY funds in the amount of One Million One Hundred Fifty Thousand and 00/100 Dollars ($1,1 50,000.00) hereinafter referred as CITY’S PAYMENT. Said demand will consist of a billing invoice prepared by COUNTY and delivered to CITY.

c. To obtain and grant to COUNTY any necessary temp orary right of way within CITY for the construction of PROJECT at no cost to COUNTY.

d. To issue to COUNTY a no-fee permit(s) authorizin g COUNTY to construct those portions of PROJECT with CITY highw ay right of way on condition that the COUNTY'S contractor meets the insurance requirements as required and approved by the CITY’s Risk Manager.

e. To cooperate with COUNTY in conducting negotiati ons with and, where appropriate, issue notices to public utilities and owners of substructure

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and overhead facilities regarding the relocation, removal, operation, and maintenance of all surface and underground utilitie s and facilities, structures, and transportation services, which inte rfere with the proposed construction. Where utilities have been i nstalled in CITY streets or on CITY property, CITY will provide the necessary right of way for the relocation of those utilities and facilitie s that interfere with the construction of PROJECT. CITY will take all necess ary steps to grant, transfer, or assign all prior rights over utility c ompanies and owners of substructure and overhead facilities when necessary to construct, complete, and maintain PROJECT.

f. To authorize COUNTY to represent CITY pursuant t o this AGREEMENT, in negotiations pertaining to the advert isement of PROJECT for construction bids, award, and administr ation of the construction contract and in all things necessary and proper to complete PROJECT.

g. Upon completion of PROJECT: (1) to accept full a nd complete ownership of, and responsibility for, the PROJECT; and (2) to maintain in good condition and at CITY expense all improvements constructed as part of PROJECT within CITY'S JURISDICTION, includi ng the BASIC TRAFFIC SIGNAL TIMING and the COORDINATION TRAFFIC
SIGNAL TIMING to support synchronization of traffic signals on Beverly Boulevard.

(3) COUNTY AGREES:

a. To perform or cause to be performed the prelimin ary engineering, contract administration, construction inspection an d engineering, utility engineering and relocation, traffic detour, BASIC T RAFFIC SIGNAL TIMING, TRAFFIC SIGNAL COORDINATION TIMING, and final signing and striping for PROJECT.

b. To act as lead agency, prepare the necessary env ironmental documents, and make the required environmental find ings for PROJECT pursuant to the California Environmental Quality Act.

c. To contribute toward CITY'S share of COST OF PRO JECT, currently estimated to be Three Hundred Ninety-Nine Thousand One Hundred and 00/100 Dollars ($399,100.00).

d. To submit an invoice to CITY in the amount of On e Million One Hundred Fifty Thousand and 00/100 Dollars ($1,150,000.00) u pon adoption of this AGREEMENT by COUNTY.

e. To obtain CITY'S approval of plans for PROJECT p rior to advertising for construction bids.

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f. To advertise PROJECT for construction bids, to a ward and to administer the construction contract, and to act on behalf of CITY in all negotiations pertaining thereto.

g. To administer the design and construction of PRO JECT in accordance with all regulations and requirements of Metro relating to the expenditure of Proposition C Local Return funds and Proposition C Twenty-five Percent (25%) Discretionary funds and Memorandum of Understanding No. P00F3309 between COUNTY and Metro. COUNTY'S re cords for PROJECT shall be open to inspection and subject to audit and reproduction by COUNTY and Metro, or any of their d uly authorized representatives, and shall be retained by COUNTY fo r a period of not less than seven (7) years after final payment to co ntractor(s) for PROJECT.

h. To ensure that CITY and all officers and employe es of CITY are named as additional insured parties under the constructio n contractor's(s') Contractor's General Liability and automobile insurance policies.

i. To furnish to CITY, within one hundred eighty (1 80) calendar days after final Board acceptance of PROJECT, a final accounting of the ac tual CITY’S share of COST OF PROJECT including an itemization of actual unit costs and actual contract quantities, as speci fied in paragraph (3) a., above.

j. To perform or cause to be performed the equipmen t and system testing and to develop and implement the BASIC TRAFFIC SIGN AL TIMING and COORDINATION TRAFFIC SIGNAL TIMING for the PROJECT.

k. To return any unexpended CITY funds if COUNTY fa ils to complete all or a portion of PROJECT within CITY’S JURISDICTION.

(4) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS :

a. Nothing in this AGREEMENT is intended to alter T SSP Agreement.

b. The financial obligations of COUNTY pursuant to this AGREEMENT are conditional upon COUNTY obtaining reimbursement fro m Metro pursuant to Memorandum of Understanding No. P00F330 9 between COUNTY and Metro. If COUNTY and/or Metro fails to provide its financial contribution, then COUNTY shall refund CITY'S payment within ninety (90) calendar days after notice from Metro to COUNTY that Metro funds are not available.

c. The final accounting of the actual total COST OF PROJECT shall allocate said total cost between CITY and COUNTY ba sed on the

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previously agreed upon improvements and/or work com pleted. Thus, the cost of all work or improvements (including all engineering, administration, and all other costs incidental to P ROJECT work), previously agreed upon as CITY’S share of the COST OF PROJECT, shall be borne by CITY. The cost of all work or improvements (including all engineering, administration, and all other cost s incidental to PROJECT work), previously agreed upon as COUNTY’S s hare of the COST OF PROJECT, shall be borne by COUNTY.

d. That if at final accounting CITY'S share of COST OF PROJECT exceeds CITY'S PAYMENT, as set forth in paragraph (2) a., a bove, CITY shall pay to COUNTY the additional amount upon demand. Sa id demand shall consist of a billing invoice prepared by COUNTY. Conversely, if the CITY'S share is less than CITY'S PAYMENT, COUNTY shall refund the difference to CITY without further action by CITY.

e. That if CITY'S PAYMENT, as set forth in paragrap h (2) a., above is not delivered to COUNTY office, which is described on t he billing invoice prepared by COUNTY within sixty (60) calendar days after the date of said invoice, notwithstanding the provisions of Gov ernment Code Section 907, COUNTY may satisfy such indebtedness, including interest thereon, from any funds of CITY on deposit with COU NTY after giving notice to CITY of COUNTY'S intention to do so.

f. CITY shall review the final accounting invoice p repared by COUNTY and report in writing any discrepancies to COUNTY within sixty (60) calendar days after the date of said invoice. Undisputed charges shall be paid by CITY to COUNTY within sixty (60) calendar days afte r the date of said invoice. COUNTY shall review all disputed charges and submit a written justification detailing the basis for those charges within sixty (60) calendar days of receipt of CITY'S written report. CITY shall then make payment of the previously disputed charges or submi t justification for nonpayment within sixty (60) calendar days after the date of COUNTY'S written justification.

g. COUNTY at any time may, at its sole discretion, designate an alternative payment mailing address and an alternative schedule for payment of CITY funds if applicable. CITY shall be notified of such changes by invoice prepared by COUNTY and delivered to CITY.

h. During construction of PROJECT, COUNTY shall fur nish an inspector or other representative to perform the functions of an inspector. CITY may also furnish, at no cost to COUNTY, an inspecto r or other representative to inspect construction of the PROJECT. CITY shall have no obligation to inspect the PROJECT and no liabili ty shall be attributable as a result of CITY'S inspection or fa ilure to inspect. Said inspectors shall cooperate and consult with each ot her, but the orders

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of COUNTY inspector to the contractor or any other person in charge of construction shall prevail and be final, and COUNTY inspector shall be responsible for the proper inspection of PROJECT as needed.

i. This AGREEMENT may be amended or modified only b y mutual written consent of COUNTY and CITY. Amendments and modific ations of a nonmaterial nature may be made by the mutual writte n consent of the parties.

j. Any correspondence, communication, or contact co ncerning this AGREEMENT shall be directed to the following:

CITY: Mr. James Enriquez
Director of Public Works
City of Montebello
1600 W Beverly Boulevard
Montebello, CA 90640

COUNTY: Mr. Mark Pestrella
Director of Public Works
Los Angeles County Public Works
P.O. Box 1460
Alhambra, CA 91802-1460

k. COUNTY and CITY acknowledge and recognize that t he improvements contemplated by this AGREEMENT provide significant regional and local benefits with respect to reducing traffic congestion. COUNTY and CITY further acknowledge and recognize that the cos t of defending claims and lawsuit arising from the improvements co ntemplated by this AGREEMENT is paid for by public monies and both par ties share an interest in reducing the amount of public monies sp ent on defending claims and lawsuits where possible without prejudic ing their respective defenses.

l. In the event that a claim lawsuit is brought aga inst COUNTY and CITY based on the allegation that the design, constructi on, maintenance, or operation of the improvements constructed under this AGREEMENT proximately caused injuries or damage, COUNTY and C ITY agree to cooperate as much as possible with respect to defen ding the claim or lawsuit without causing prejudice to their respecti ve defenses to the claim or lawsuit. Upon receipt of the claim or lawsuit, the COUNTY and CITY, through their respective agents if appropriat e, shall promptly investigate the matter. COUNTY and CITY shall then meet and confer promptly regarding whether a joint defense is appropriate or if one party should tender its defense and indemnification to the other party.

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m. Neither COUNTY nor any officer or employee of CO UNTY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of CITY under or in connection with any work, authority, or jurisdiction delegated to, assumed by , or determined to be the responsibility of CITY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Secti on 895.4, CITY shall fully indemnify, defend, and hold COUNTY harm less from any liability imposed for injury (as defined by Governm ent Code, Section 810.8) occurring by reason of any act or omission o n the part of CITY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of CITY u nder this AGREEMENT. Where liability for injury (as defined by Government Code, Section 810.8) is sought to be imposed under Section 830, et seq., of the Government Code for a dangerous condit ion of property owned by or under the control of CITY, CITY shall f ully defend, indemnify, and hold COUNTY harmless from any and all liability arising from such dangerous condition.

n. Neither CITY nor any officer or employee of CITY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the r esponsibility of COUNTY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Section 895.4, COUNTY shall fully indemnify, defend, and hold CITY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdictio n delegated to or determined to be the responsibility of COUNTY under this AGREEMENT.

o. It is understood and agreed that the provisions of Assumption of Liability Agreement No. 32070 between CITY and COUNTY, adopte d by the Board of Supervisors on December 27, 1977, and currently in effect, are inapplicable to this AGREEMENT.
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IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective office rs, duly authorized, by the CITY OF MONTEBELLO on , 2023, and by the COUNTY OF LOS ANGELES on , 2023.

COUNTY OF LOS ANGELES

By________________________

Director of Public Works

APPROVED AS TO FORM:

DAWYN R. HARRISON
Interim County Counsel

By______________________
Deputy

CITY OF MONTEBELLO:

________________________
René Bobadilla, City Manager

ATTEST: APPROVED AS TO FORM:

__________________________ _____________________________ Christopher Jimenez, City Clerk Arnold Alvarez- Glasman, City Attorney

SP:\TSM\TRA\TSSP/2009 Call/GW/Beverly Bl TSSP/8 Cost Estimate/Funding Agreements

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WILLIAM T FUJIOKA
Chief Executive Officer
May 13,2008
:-.,/L1/1["To Enrich Lives Through Effective And Caring Service" County of Los Angeles

CHIEF EXECUTIVE OFFICE
713 KENNETH HAHN HALL OF ADMINISTRATION
LOS ANGELES, CALIFORNIA 90012
(213) 974-1101
http://ceofacounty.gov

ADOPTED

BOARD OF SUPERVISORS
COUNTY Or Los 4100E11.5
36 MAY 1 3 2008
DEPARTMENT OF PUBLIC WORKS:

TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM

CITY-COUNTY COOPERATIVE AGREEMENTS
(SUPERVISORIAL DISTRICTS 1, 2, 4, AND 5)
(3 VOTES)
The Honorable Board of SuperV
County of Los Angeles SACHI A. I1AMAI
EXECUTIVE OFFICER383 Kenneth Hahn Hall of Administration 500 West Temple Street
Los Angeles, CA 90012
Dear Supervisors:

Board of Supervisors

GLORIA MOLINA
First District
YVONNE B. BURKE
Second District

ZEV YAROSLAVSKY
Third District

DON KNABE
Fourth District
MICHAEL D. ANTONOVICH
Fifth District

SUBJECT
This action is to approve and authorize the Acting Director of Public Works or his designee to execute Cooperative Agreements between the County of Los Angeles and the Cities of Azusa, Montebello, Rosemead, Santa Fe Springs, South Gate, Linwood, Bellflower, Norwalk, Torrance, and West Covina to participate in the County's Traffic Signal Synchronization Program.

IT IS RECOMMENDED THAT YOUR BOARD:

Approve and authorize the Acting Director of Public Works or his designee to execute Cooperative Agreements between the County of Los Angeles and the Cities of Azusa, Rosemead, Santa Fe Springs, South Gate, Lynwood, Bellflower, Norwalk, orrance, and West Covina to participate in the County's Traffic Signal Synchronization Program. Each agreement describes the roles and responsibilities of each City and the County in carrying out traffic signal synchronization projects on the stated arterials.

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The Honorable Board of Supervisors
May 13, 2008

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PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
The purpose of the recommended action is to formalize the roles and responsibilities associated with the operation of traffic signals upon completion of the Department of Public Works' traffic signal synchronization construction projects. The stated arterials in the agreements cover a combination of completed projects, projects underway, and projects nearly ready to begin.

Implementation of Strategic Plan Goals
The Countywide Strategic Plan directs that we provide Service Excellence (Goal 1) as the clarification of roles and responsibilities for traffic signal synchronization projects will improve efficiency, quality, and responsiveness of County transportation services to all residents.

FISCAL IMPACT/FINANCING
There will be no impact to the County General Fund.

FACTS AND PROVISIONS/LEGAL REQUIREMENTS
The attached agreements, which have been approved as to form by County Counsel, provide for the County of Los Angeles and the Cities of Azusa, Montebello, Rosemead, Santa Fe Springs, South Gate, Lynwood, Bellflower, Norwalk, Torrance, and West Covina to adhere to stated responsibilities involved in Traffic Signal Synchronization Program (TSSP) projects.

Since 1988, the Department of Public Works has administered TSSP projects, which have provided a means to coordinate synchronization between arterials of regional significance. TSSP projects improve traffic signal operation by upgrading each traffic signal to Federal and State standards. With each project, we typically install additional vehicle detection to enable each intersection to operate as a fully traffic actuated signalized intersection. In addition, appropriate components are also installed to enable each signal to utilize time-based coordination resulting in the synchronization of a series of signals along an arterial route. These improvements have provided congestion relief and substantially increased mobility through reduced travel times.

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The Honorable Board of Supervisors
May 13, 2008

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The intent of these agreements is to document the roles and responsibilities of each City and the County when entering into TSSP projects and to confirm the associated liabilities of each agency. Nothing in these agreements will alter the current roles and responsibilities of the County and the Cities in operating and maintaining the traffic signals and signal systems within their respective jurisdiction. The effective date of each agreement, with respect to each stated arterial, is upon the installation of traffic signal timing for individual intersections.

ENVIRONMENTAL DOCUMENTATION
In accordance with Section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines, approval of the recommended action does not constitute a project and, hence, is not subject to the requirements of CEQA.

I MPACT ON CURRENT SERVICES (OR PROJECTS)
There will be no impact on current County services or projects during the performance of the recommended services.

CONCLUSION
Please return one adopted copy of this letter to the Department of Public Works, Traffic and Lighting Division. After final approval by our Acting Director of Public Works or his designee we will provide you with fully executed original copies for your files.

Respectfully submitted,
dierWILLIAM T FUJIOKA
Chief Executive Officer
WTF:DDE
WJW:pc
Attachments (10)
c: County Counsel (Warren Welien)
051308 PW_#15 (Traffic Signal Synchronization Program).doc

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AGREEMENT 2508
o 05 13 b 6C,

COUNTY ORIGINAL

AGREEMENT
This AGREEMENT, made and entered into by and between the CITY OF MONTEBELLO, a municipal corporation in the County of Los Angeles, hereinafter referred to as CITY, and the COUNTY OF LOS ANGELES, a political subdivision of the State of California, hereinafter referred to as COUNTY:

WITNESSETH
WHEREAS, Paramount Boulevard from Arroyo Drive to Montebello Boulevard, Montebello Boulevard from Paramount Boulevard to 5 Freeway, Beverly Boulevard from Simmons Avenue to Rea Drive, Garfield Avenue from Pomona Boulevard to Allston Street, and Telegraph Road from Church Road to Slauson Avenue, hereinafter referred to as ARTERIALS, are roadways that are or will soon become a part of the County's Traffic Signal Synchronization Program (hereinafter referred to as TSSP); and WHEREAS, CITY and COUNTY are each responsible for their jurisdictional portion of the operation and maintenance of the traffic signals and signal systems along each of the ARTERIALS;
WHEREAS, CITY and COUNTY have previously cooperated, in carrying out traffic signal synchronization projects on ARTERIALS; and
WHEREAS, COUNTY and CITY desire to memorialize their understanding regarding their relative rights, obligations, and duties with respect to the TSSP.

NOW, THEREFORE, in consideration of the mutual benefits to be derived by CITY and COUNTY and of the promises herein contained, it is hereby agreed as follows:
(1) CITY AGREES:
a. Nothing in this AGREEMENT shall be construed as changing the role of CITY in operating and maintaining the traffic signals within CITY's jurisdiction.
b. To be responsible for maintaining the basic traffic signal timing for the intersections within the jurisdictional boundary of CITY. c. To maintain the traffic signal coordination timing along ARTERIALS to promote coordinated traffic operations, multi jurisdictional cooperation and improve arterial traffic conditions and to make the COUNTY aware of any changes implemented to the coordination timing that may impact the coordination of the traffic signals along the ARTERIALS. d. To accept full and complete ownership of, responsibility for, and to maintain in good condition and at CITY expense all improvements constructed

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through individual TSSP Projects within CITY's JURISDICTION, including the timing of traffic signals on ARTERIALS that supports coordination timing and optimum synchronization of traffic signals on ARTERIALS. e. To cooperate with COUNTY and provide requested information in a reasonable and timely fashion in connection with COUNTY's preparation of an annual report for the MTA as referred to in Paragraph (2)c. below. (2) COUNTY AGREES:
a. Nothing in this AGREEMENT shall be construed as changing the role of COUNTY in operating and maintaining the traffic signals and signal systems within CITY's jurisdiction.
b. As a part of construction of individual TSSP Projects, to develop and implement the traffic signal coordination timing along the ARTERIALS that will improve arterial traffic conditions and traffic flow thereby saving motorists time and improving air quality.
c. To file routine reports with the MTA on the efficiency of these Traffic Signal Synchronization Projects by compiling an operational status from individual cities along the ARTERIALS.
(3) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS:
a. This AGREEMENT does not constitute any financial commitment between the CITY and COUNTY.
b. The term of this AGREEMENT shall commence on the date it is approved by the Board of Supervisors and shall continue until any party terminates it upon thirty (30) days prior written notice.
c. Any correspondence, communication, or contact concerning this AGREEMENT shall be directed to the following:

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CITY: Mr. Tom Melendrez
City Engineer
City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640-3970
COUNTY: Mr. William J. Winter
Assistant Deputy Director
Traffic and Lighting Division
County of Los Angeles, Department of Public Works
P.O. Box 1460
Alhambra, CA 91802-1460
d. Neither COUNTY nor any officer or employee of COUNTY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of CITY under or in connection with any work, authority, or jurisdiction delegated to, assumed by, or determined to be the responsibility of CITY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Section 895.4, CITY shall fully indemnify, defend, and hold COUNTY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any act or omission on the part of CITY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of CITY under this AGREEMENT. e. Neither CITY nor any officer or employee of CITY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Section 895.4, COUNTY shall fully indemnify, defend, and hold CITY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this AGREEMENT.
//
//
//
//
//
//
//
//
//
//

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ATTEST:

By
By
City Att rney , Arnold Alvarz-Glasman
—
CITY ADMINISTRATOR Richard Torr
CITY OF MONTEBr_p
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers, duly authorized, by the CITY OF MONTEBELLO on ,7 , 200f, and by the COUNTY OF LOS ANGELES on 71.A.0.4. Z4 , 2008.

ATTEST: COUNTY OF LOS ANGELES
By
fel Acting Director lc Works
APPROVED AS TO FORM:

RAYMOND G. FORTNER, JR.

County Counsel
By Cp-,--eree...

Deputy
P:\tlpub\WPFILES\FILES\TRA\CO-OP AGREEMENTS \TSSP \TSSP Co-Op Agreement Montebello.DOC

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AMENDMENT NO. 1 TO AGREEMENT NO. 2508

This AMENDMENT made and entered into by and betwee n the CITY OF MONTEBELLO, a municipal corporation in the County o f Los Angeles, hereinafter referred to as CITY, and the COUNTY OF LOS ANGELES, a political subdivision of the State of California (hereinafter referred to as COUNTY):

WITNESSETH

WHEREAS, CITY and COUNTY previously executed an ag reement on January 28, 2009, to memorialize their understandin g regarding their relative rights, obligations, and duties with respect to the County' s Traffic Signal Synchronization Program (hereinafter referred to as TSSP); and

WHEREAS, CITY and COUNTY desire to amend the agree ment to provide for an expansion of the existing TSSP;

NOW THEREFORE, in consideration of the mutual benefits to be derived by CITY and COUNTY and of the promises herein contained, th e agreement is hereby amended as follows:

(3) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS :

a. The terms and provision of the previously execut ed agreement regarding the CITY's and COUNTY's roles and responsibilities in o perating the TSSP shall remain in full force and effect other than the provisions set forth herein below.

b. ARTERIALS is hereby redefined to include Washing ton Boulevard from Vail Avenue to Bluff Road, Whittier Boulevard from Garfield Avenue to Van Norman Road, Olympic Boulevard from Vail Avenue to Montebe llo Boulevard, and Slauson Avenue from Telegraph Road to Chapin Road.

c. Any correspondence, communication, or contact co ncerning this AMENDMENT shall be directed to the following:

CITY: Mr. James Enriquez
Director of Public Works
City of Montebello
1600 W Beverly Blvd
Montebello, CA 90640

COUNTY: Ms. Elaine Kunitake
Assistant Deputy Director
Los Angeles County Public Works
Traffic Safety and Mobility Division
P.O. Box 1460
Alhambra, CA 91802-1460

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IN WITNESS WHEREOF, the parties hereto have caused this AMENDMENT to be executed by their respective officers, duly a uthorized, by the CITY OF MONTEBELLO on_________________, 2023, and by the CO UNTY OF LOS ANGELES on_______________, 2023.

COUNTY OF LOS ANGELES

By______________________________
Director of Public Works

APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel

By__________________________
Deputy

CITY OF MONTEBELLO

By_____________________________
City Manager

ATTEST: APPROVED AS TO FORM:

By__________________________ By________________ ______________ City Clerk City Attorney

SHPT\TRAF\AGR\CO GR\MONTEBELLO\TSSP\DRAFT\TSSPCOAGRAMENDMENT.DOCX

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ITEM # 11

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: James Enriquez, Director of Public Works

SUBJECT: APPROVAL OF ENGAGEMENT LETTER, TASK ORDER NO. 7, FOR

LANDSCAPE ARCHITECTURAL DESIGN SERVICES BY MARK
THOMAS & COMPANY, INC. - PROPOSED MONTEBELLO DOG PARK

DATE: April 26, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

2. Authorize the City Manager to execute the Agreement, on behalf of the City; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The Fiscal Year 2022-23 Capital Improvement Program (CIP) Budget approved by the City Council did not include the subject project. Therefore, a budget amendment is needed to appropriate the funding necessary to pay for the recommended services. It is recommended that the City Council approve a budget amendment to the Fiscal Year 2022-23 budget appropriating $37,966 in General Fund Reserves to Account No. 100- 30-330-6040.96 (General Fund, Public Works, Engineer, Other Contract Services - Engineering Design Service).

BACKGROUND/DISCUSSION:

At the direction of the City Council, Staff investigated potential sites for a proposed dog park within the golf course campus. These sites are in addition to the location previously

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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identified in the recently approved Park Master Plan. Staff completed a preliminary assessment of the newly proposed area on the east side of Via San Clemente that will no longer serve as a golf course. The preliminary assessment was based on site inspection and a review of as-built plans for the golf course. Two potential sites have been identified (as shown in Exhibit A of Attachment A) as follows: 1) Site #1 is located across the street from the Hilton Garden Inn in the vicinity of the former Green #9 for the golf course; and 2) Site #2 is located at the northeast corner of Bicknell Park, adjacent to the Armenian Genocide Martyrs Memorial.

The recommended Engagement Letter with Mark Thomas will provide the required landscape architectural design services to develop conceptual layouts for the two newly identified sites that analyze various issues such as ADA accessibility, parking, lighting, utility services, irrigation, grading and drainage, fencing and dog park programming and furnishings. The concept study will ensure the project is feasible and provide a preliminary budget for the completion of the project.

ENVIRONMENTAL:

N/A

ANALYSIS:

Mark Thomas & Company, Inc. (Mark Thomas) was selected for the City’s On-call Architectural and Engineering Design Services Bench List in response to RFP No. 22-8, a qualification-based selection. Master Retainer Agreement No. 3999 with Mark Thomas was approved by the City Council on June 22, 2022. The recommended Engagement Letter is Task No. 7 for Mark Thomas. The fee proposed by Mark Thomas is based on the contractual hourly rates, per the Master Retainer Agreement, for the staff that will be working on the project. Hours will be tracked monthly. It is estimated that the work for the duration of the project will require a total of 248 hours, resulting in a fee not-to-exceed $37,966.

SUMMARY:

Upon approval of the recommended actions, staff will execute the Engagement Letter with Mark Thomas & Company, Inc. and coordinate the completion of the Project; and amend the Fiscal Year 2022-23 budget by utilizing $37,966 in General Fund Reserves to increase appropriations in Account No. 100-30-330-6040.96 (General Fund, Public Works, Engineer, Other Contract Services - Engineering Design Service).

ATTACHMENT(S)

1. Attachment A - Engagement Letter

NEXT STEPS:

N/A

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ENGAGEMENT LETTER
FOR

CONSULTANT SERVICES

PROJECT/SERVICES: Dog Park Conceptual Design
MASTER RETAINER AGREEMENT NO. 3999
TASK NO. 07

The purpose of this Engagement Letter is to allow t he City of Montebello (the “City”) to engage Mark Thomas. (the “Consultant”) t o provide Landscape Architectural Design services for the conceptual design development of a Dog Park (the “Services” or “Project”) pursuant to those terms and conditions o utlined in the draft Master Retainer Agreement (Agreement No. 3999) approved by the City Council on June 22, 2022, in the manner set forth in Exhibit A, “Scope of Services” of this Engagement Letter.

The Scope of Services to be completed pursuant to this Engagement Letter is set forth in Exhibit A, attached hereto. The cost for performing the services under this Engagement Letter shall be billed hourly for a total not-to-ex ceed fee of Thirty-seven Thousand Nine Hundred and Sixty-six Dollars ($37,966), without pr ior written approval by the City. The charges and hourly rates shall not exceed those stated and in effect when the draft Master Retainer Agreement was approved on June 22, 2022 an d as stated in the fee schedule attached hereto as Exhibit B.

Consultant acknowledges and agrees that the personn el assigned to this Project, as set forth in Exhibit A shall not be substituted unless prior written authorization is given by the City’s Director of Public Works / City Engineer (th e “Director”). Pursuant to Government Code 87300, et seq ., Consultant has provided (for submittal to the City Clerk), a California Fair Political Practices Commission Statement of Ec onomic Interest- Form 700 for each of each of its staff assigned to the Project.

By signing and returning this Engagement Letter, the authorized agent of the Consultant agrees to the provisions stated herein. The engagement of the Consultant for the services stated herein shall occur upon the execution of thi s letter by the Consultant and the Director pending issuance of a “Notice to Proceed.”
Date: 4/26 /202 3

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THE CITY OF MONTEBELLO
(the “City”)

MARK THOMAS
(the “Consultant”)

By: __________________________
René Bobadilla, City Manager

By: ________________________

ATTACHMENTS:

1. Exhibit A – Scope of Services

2. Exhibit B – Fee Schedule

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April 11, 2023

James Enriquez, PE
Director of Public Works
City of Montebello
[email protected]

Re: MONTEBELLO DOG PARK
/ conceptual design services

Dear James:

We appreciate this opportunity to assist the City in exploring the feasibility of developing a new City dog park located at the City of Montebello Country Club. The two potential locations for the dog park at the country club are illustrated on the attached “Dog Park Site Alternatives Diagram” provided by the City. The purpose of our efforts will be to assist the City Staff and Council have a better understanding of the potential layout and programming of a dog park, the impacts on site, and total project costs. To accomplish this, we will be exploring various issues associated with such a facility such as ADA accessibility (path of travel and parking), site lighting, dog park programming and furnishings, layout, fencing, landscape improvements and irrigation, grading and drainage, and structural amenities such as shade shelters. We will develop one draft plan (color rendered, to scale) and one project cost estimate for each of two location alternatives, followed by one final version of each after review of the draft by City staff. We will also allow for up to two (2) review meetings with staff. Deliverables will be submitted electronically as PDF files.

A spreadsheet for proposed fees for this effort is attached.

Again, thank you James for your consideration. Please feel free to contact me if you have any questions or need any refinement to this scope.

Erik Smith, ASLA, PLA
Division Manager + Associate
Landscape Architecture & Urban Design Division

MARK THOMAS

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Sr. Engineering
Manager
LAUD Division
Manager
Sr. Landscape
Architect
Landscape Designer II
Sr. Project Accountant
Sr. Project
Coordinator
$361 $246 $155 $111 $176 $138
TASK 1 ‐ CONCEPTUAL DESIGN

1.1 Project Management 2 2 4 4 12 $2,470

1.2 Review Meetings (2) 2 4 6 $1,706

1.3 Draft Concept Plan and Estimate 4 16 48 80 148 $21,700

1.4 Final Concept Plan and Estimate 2 8 32 40 82 $12,090 Subtotal Phase TASK 1 ‐ CONCEPTUAL DESIGN 10 30 80 120 4 4 248 $37,966 TOTAL HOURS 10 30 80 120 4 4 248
OTHER DIRECT COSTS $0
TOTAL COST $3,610 $7,380 $12,400 $13,320 $704 $552 $37,966 COST PROPOSAL FOR: MONTEBELLO DOG PARK
Total
Hours
Total MT
Cost
Please note that the rates shown are for estimating purposes only.

See rate schedule for actual rates/ranges. 4/11/2023

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Engineering Services Survey Services
Intern $47 ‐ $86 Survey Intern $59 ‐ $103
Technician $65 ‐ $130 Survey Technician $77 ‐ $120
Planner I $77 ‐ $110 Sr. Survey Technician $88 ‐ $172
Design Engineer I $91 ‐ $138 Surveyor $106 ‐ $155
Planner II $100 ‐ $130 Sr. Surveyor $121 ‐ $182
Sr. Technician $112 ‐ $172 Lead Survey Technician $118 ‐ $207 Design Engineer II $118 ‐ $161 Project Surveyor $147 ‐ $207 Project Engineer $139 ‐ $182 Sr. Project Surveyor $162 ‐ $224 Sr. Project Engineer $150 ‐ $216 Survey Manager $177 ‐ $258 Sr. Technical Engineer $150 ‐ $216 Sr. Survey Manager $203 ‐ $282 Project Manager $180 ‐ $244 Survey Division Manager $265 ‐ $378 Technical Lead $180 ‐ $244 ** Single Chief $144 ‐ $207
Sr. Project Manager $209 ‐ $313 ** Single Instrumentman $137 ‐ $182 Sr. Technical Lead $200 ‐ $313 ** Single Chainman $129 ‐ $179 Engineering Manager $265 ‐ $360 ** Apprentice $64 ‐ $152 Practice Area Leader $265 ‐ $360 ** 1 Person Field Crew $144 ‐ $207 Sr. Engineering Manager $295 ‐ $429 ** 2 Person Field Crew $273 ‐ $412 Principal $380 ‐ $478 ** 3 Person Field Crew $337 ‐ $591 Construction Management Services Project Support/Coordination Services Office Technician $59 ‐ $103 Project Assistant $65 ‐ $103 Office Engineer $103 ‐ $207 Technical Writer $62 ‐ $110 ** Asst. Resident Engineer $147 ‐ $283 Sr. Project Assistant $91 ‐ $130 ** Inspector ‐ CM $147 ‐ $283 Project Coordinator $88 ‐ $138 RE/Structural Representative $192 ‐ $343 Graphic Designer $94 ‐ $155 Project Manager ‐ CM $192 ‐ $310 Sr. Technical Writer $94 ‐ $169 Sr. Project Manager ‐ CM $206 ‐ $343 Project Accountant $94 ‐ $155 Area Manager ‐ CM $289 ‐ $447 Sr. Project Coordinator $118 ‐ $165 Division Manager ‐ CM $265 ‐ $343 Sr. Graphic Designer $106 ‐ $189 Sr. Project Accountant $147 ‐ $213
District Management Services Sr. Graphic Manager $133 ‐ $207 ** Inspector ‐ Apprentice $62 ‐ $100
** Inspector $91 ‐ $134 Urban Planning/Landscape Architecture Services ** Sr. Inspector $115 ‐ $158 Landscape Intern $44 ‐ $86 Assistant Sanitary Engineer $130 ‐ $175 Landscape Designer I $77 ‐ $110 Associate Sanitary Engineer $144 ‐ $207 Landscape Designer II $100 ‐ $130 Sanitary Project Engineer $144 ‐ $237 Landscape Architect $103 ‐ $189 Sr. Sanitary Project Engineer $183 ‐ $282 LAUD Project Manager $174 ‐ $237 Operations Manager $209 ‐ $313 Sr. LAUD Project Manager $206 ‐ $268 Deputy District Manager $259 ‐ $337 LAUD Division Manager $230 ‐ $271 District Manager‐Engineer $289 ‐ $357 Sr. LAUD Division Manager $242 ‐ $302 Grant Writing Services Special Services
Funding Specialist $140 - $148 Expert Witness $440 - $466 Sr. Funding Specialist $170 - $180 Strategic Consulting $440 - $466 Note: Additional Promotional Steps Exist within Various Rate Categories Reimbursables including, but not limited to:

Reproductions, Delivery and Filing Fees Cost Plus 5% Outside Consultant Fees Cost Plus 5% Mileage Per IRS Rate Survey Field Expenses Cost Plus 5% EXHIBIT A
Mark Thomas & Company, Inc. Rate Schedule
Expires June 30, 2023*
HOURLY CHARGE RATE RANGES
OTHER DIRECT COSTS
*Rates subject to escalation with new hourly rate schedule as of July 1, 2023 **These charge rates are subject to Prevailing Wage laws and Union contract. PAGE 1 OF 1

RATE SCHEDULE (W)

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Rate Schedule
Labor Classification
Hourly
Rate
Hourly
Rate
Hourly
Rate
Hourly
Rate
Hourly
Rate
2022 2023 2024 2025 2026
Principal $250 $258 $265 $273 $281
Principal Engineer $250 $258 $265 $273 $281
Project Manager $245 $252 $260 $268 $276
Project Engineer $221 $227 $234 $241 $248
Senior Construction Manager $205 $211 $217 $224 $231
Construction Manager $175 $180 $186 $191 $197
Senior Engineer $203 $209 $215 $221 $228
Senior Field Engineer / Inspector $170 $175 $180 $186 $191 Field Engineer / Inspector $155 $160 $164 $169 $174
Associate Engineer $155 $160 $164 $169 $174
Staff Engineer $140 $144 $148 $153 $157
Financial Analyst $128 $132 $136 $140 $144
Senior Designer / Senior CADD
Technician $110 $114 $117 $121 $124
Designer / CADD Technician $102 $105 $109 $112 $115
Assistant Engineer $101 $104 $107 $111 $114
Engineering Technician $93 $96 $99 $102 $105
Engineering Aide $79 $81 $84 $86 $89
Office Support $79 $81 $84 $86 $89
Data or Word Processing $77 $79 $81 $84 $86
AKM

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Staff
Year 1 Rate
(Fully Burdened Labor)
Year 2 Rate
at 3% Increase
Year 3 Rate
at 3% Increase
Principal-in-Charge 305.18$ 314.34$ 323.77$ Senior Project Manager 228.89$
235.75$ 242.83$
Project Manager 190.74$
196.46$ 202.36$
Deputy Project Manager 165.31$
170.27$ 175.38$
Creative/Tech Lead 165.31$
170.27$ 175.38$
Senior Project Coordinator 139.88$
144.07$ 148.39$
Senior Creative/Tech Coordinator 139.88$
144.07$ 148.39$
Project Coordinator 101.73$
104.78$ 107.92$
Creative/Tech Coordinator 101.73$
104.78$ 107.92$
Assistant Project Coordinator 71.21$

73.35$

75.55$

Arellano Associates Rate Schedule 2022

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90 RATE SHEET
Please see the following Fee schedule for personnel assigned to projects for the City of montebello.
• the above hourly rates are fully burdened or loaded, including full compensation for all overhead and profit. Billing rates shall include provision for normal office costs, including, but not limited to: office rental, utilities, insurance, cell phone or radio, equipment, normal supplies and materials, in-house reproduction services, and local travel costs.
• the proposed hourly rates are guaranteed for the duration of the contract. • the above rates apply to any additional services needed beyond the scope of work.

JOB TITLE HOURLY (NOT TO EXCEED)
Principal architect $160.00
Project manager $150.00
Project designer $125.00
senior designer $110.00
senior technical $100.00
draftsman/autoCad operator $95.00
Other Technical Staff $85.00
structural Engineer $150.00
mechanical Engineer $160.00
Electrical Engineer $160.00
“Other” Sub-Consultant $150.00
Clerical Staff $80.00
Prints $0.50/s.f.

BLACk O’DOwD AND ASSOCIATES , INC.

DBA BOA ARCHITECTURE
1511 Cota avENUE
LoNg BEaCh, Ca 90813
Ph: 562-912-7900
POINT-OF-CONTACT:

Edward Lok Ng, PrEsidENt
Lok.Ng@BoaarChitECtUrE .Com

CITY OF MONTEBELLO

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400 E Rincon St, Ste 202
Corona, CA 92879
Land Surveying – Pricing Proposal

Billing Rates
Project Classification/Title Straight Time Overtime
Principal In Charge $ 201.59 N/A
LS Project Manager $ 210.32 N/A
Survey Tech $ 134.39 $ 201.59 Certified Party Chief 1 $ 167.48 $ 251.22 Certified Party Chief 2 $ 154.04 $ 231.06 Party Chief $ 148.53 $ 222.80 Chainman $ 137.83 $ 206.75 Chainman App Step 1 $ 57.90 $ 86.85 Chainman App Step 2 $ 67.55 $ 101.33 Chainman App Step 3 $ 77.20 $ 115.80 Chainman App Step 4 $ 86.94 $ 130.41 Chainman App Step 5 $ 95.10 $ 142.65 Chainman App Step 6 $ 103.37 $ 155.06 Chainman App Step 7 $ 110.26 $ 165.39

We look forward to the opportunity to work with your firm. We are a Certified MBE SBE DBE firm and are a signatory to the Operating Engineers, Local 12 Labor Agreement.

Thank you for your consideration of this proposal. If you have any questions or would like additional information, please contact us at (909) 484-4200.

CL SURVEYING AND MAPPING, INC.

Lam Le LS 8231
DIR: 1000007166 Exp. 06/30/22
DBE 38284
President

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17800 Newhope Street, Suite B, Fountain Valley, California 92708  Tel: (714) 751-3826  Fax: (714) 751-3928

EARTH MECHANICS, INC.

SCHEDULE OF FEES
June 2022 – June 2023

Classification Hourly Billing Rate
Principals $300
Principal Engineers/Geologists $300
Senior Engineers/Geologists $225
Senior Project Engineers/Geologists $193
Project Engineers/Geologists $175
Senior Staff Engineers/Geologists $159
Staff Engineers/Geologists $133
Senior Technicians* $154
Technicians* $77
Administrative Assistants* $129

* Non-exempt staff subject to overtime pay per California law.

Reimbursable Expenses
Auto mileage is invoiced at IRS rate per mile. Other travel-related expenses, shipping, reproduction, express mails, supplies and other reimbursable expenses will be invoiced at cost.

Subcontractors
Consultants and other outside services will be invoiced at cost.

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Firm: GPA Consulting
Classification
Principal Environmental Planner 219.59$ (min) 334.93$ (max) Principal Architectural Historian 219.59$ (min) 334.93$ (max) Senior Associate Environmental Planner 159.69$ (min) 249.12$ (max) Senior Associate Architectural Historian 159.69$ (min) 221.44$ (max) Senior Associate Biologist 159.69$ (min) 221.44$ (max) Senior Environmental Planner 119.25$ (min) 179.92$ (max) Senior Architectural Historian 119.25$ (min) 179.92$ (max) Senior Biologist 119.25$ (min) 179.92$ (max) Senior GIS Analyst 119.25$ (min) 179.92$ (max) Associate Architectural Historian 97.27$ (min) 119.25$ (max) Associate Biologist 97.27$ (min) 119.25$ (max) Associate Environmental Planner 97.27$ (min) 119.25$ (max) Environmental Planner 59.87$ (min) 97.27$ (max) Biologist 59.87$ (min) 97.27$ (max) Architectural Historian, II 59.87$ (min) 97.27$ (max) Architectural Historian, I 58.13$ (min) 72.66$ (max) Project Coordinator 86.78$ (min) 119.25$ (max) Intern 55.36$ (min) 58.13$ (max)
Other Direct Costs to be billed At Costs
Postage/Delivery
Reproduction/Materials and Outside Copies
Travel (Airfare, Hotel, Rental Car)
Public Outreach Exhibits
Record Search
Permit/Filing Fees
Subconsultants
Mileage Costs - Billed as IRS Allowable
Fully Loaded Salary Rates
(Min - Max)

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Standard Fee Schedule
LIN Consulting, Inc.

Standard Fee Schedule for Year 2022 – June 30, 2023

STAFF LEVEL HOURLY RATE

Principal $ 215
Senior Project Manager $ 205
Project Manager $ 195
Senior Engineer $ 185
Assistant Project Manager $ 170
Project Engineer $ 145
Assistant Engineer $ 120
Technical Support $ 100
Administrative Support $ 65

The above rates are effective to June 30, 2023. After the date specified, the labor rates may be adjusted to compensate for labor adjustments and other increases in labor costs.

The cost of printing, mileage, mailing and other expenses incidental to the performance of the services are not included in the hourly rates of above listed hourly rate schedule.

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MONUMENT RIGHT-OF-WAY 2022 HOURLY RATE SCHEDULE Right of Way Management & Implementation Program Manager / Principal $250.00 per hour Senior Project Manager $180.00 per hour Senior Utility Project Manager $180.00 per hour ROW Project Manager / Utility Project Manager $155.00 per hour Utility Coordinator $105.00 per hour Senior Acquisition Agent / Senior Relocation Agent / Senior Analyst $125.00 per hour Acquisition Agent / Relocation Agent $105.00 per hour Project Coordinator / Researcher $90.00 per hour Project Support / Administrative Professional Staff $80.00 per hour Project Support Specialist $70.00 per hour The above hourly rates are exclusive of local travel/mileage, photocopying, first class postage and overnight courier service. These expenses including out-of-pocket expenses such as pre-approved travel and lodging, outside exhibit preparation, requested overnight courier or registered and/or certified mail (return receipt requested) charges, and specialty reproduction (unless otherwise specified) are in addition to the contract amount and will be charged at cost plus ten percent (+10%) for administration, coordination, and handling. Subcontracted services, other than those listed above, will be invoiced at cost plus ten percent (+10%). In the event Monument is required to perform any act in relation to litigation arising out of any project with the Client (for example, expert consulting, responding to a complaint, or proceeding with discovery and trial), such services are not part of this contract, nor are they part of our normal fees. If required, these types of services will be invoiced at two times the regular hourly rates. In the event this contract extends twelve (12) months beyond the initial date of execution, the hourly rates and any remaining amount in the contract shall be adjusted upwardly by five percent (5%) per annum, compounded annually, on the anniversary date of this contract. Written communication services in other languages would be an additional cost and would be billed separately based on quoted hourly rates by independent translation services. Verbal communication in Spanish, if necessary, will be included at no additional charge. Monument will submit monthly invoices for the professional and trade services rendered based on the hourly rate schedule provided above. The client shall promptly pay the uncontested amount due within no more than thirty (30) days after receipt of invoice. Upon completion of services, the remaining unbilled amount of the project balance shall become immediately due and payable.

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RATE SCHEDULE WORKSHEET
SOLICITATION NO. 22-8

TITLE OF SOLICITATION
City of Montebello On-Call Architectural and Engineering Design Services

NAME OF OFFEROR
TATSUMI AND PARTNERS, INC.

HOME OFFICE ADDRESS
49 DISCOVERY, SUITE 120, IRVINE, CA 92618

POINT OF CONTACT
NAME: BEVERLY KAWAMOTO
PHONE/EMAIL: 949-453-9901/[email protected] EMPLOYEE NAME CLASSIFICATION 2022 FULLY

LOADED RATE
David Tatsumi Senior Principal $288.42
Michael Aceves Senior Associate $177.91
Sambath Ork Senior Technical Staff $132.83
Jimmy Ogata Senior Designer $132.83
Weywantheawy Kang Technical Staff III $117.65
Kenton Quinn Technical Staff III $113.09
Alexa Miranda Flores Technical Staff I $92.60
Guadalupe Rodriguez Technical Staff I $92.60

REIMBURSABLES
GPS Tree Location Equipment As Needed: Rate/Day $123.91 Mileage 500 miles @ .585/mile $292.50

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W. G. ZIMMERMAN ENGINEERING, INC.

7812Edinger Avenue, Suite 302, Huntington Beach, CA 92647 T: 714-799-1700 | F: 714-333-4712 |www.wgze.com
City of Montebello | On-Call Architectural and Engineering Design Services Standard Hourly Rate Sheet
Classification Rate
Principal $ 240.00/Hr
Registered Traffic Engineer $ 240.00/Hr
Senior Project Manager (Registered) $ 236.00/Hr
Project Manager (Registered) $ 215.00/Hr
Senior Project Engineer (Registered) $ 209.00/Hr
Project Engineer $ 175.00/Hr
Senior Associate Engineer $ 155.00/Hr
Senior Design Engineer $ 148.00/Hr
Design Engineer $ 143.00/Hr
CADD Manager/Senior Designer $ 148.00/Hr
Microstation CADD/Technician $ 148.00/Hr
Administration/Office Support $ 99.00/Hr

Non-Labor Expenses
Mileage (local) Federal Rate¢ per Mile
Printing Cost plus 5%
Reproduction (Blue lines) Cost plus 5%
Other Expenses (such as sub-consultants,
outside services or special equipment needs) Cost plus 5% *The above rates will be held for the duration of the contract.

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ITEM # 12

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: David Sosnowski, Director of Recreation and Community Services

SUBJECT: APPROVAL OF AGREEMENT NO. 4100 WITH STAR DUST TOURS AND AGREEMENT NO. 4101 WITH H&L CHARTER COMPANY, INC.

FOR CHARTER BUS SERVICES (RFP NO. 23-7)

DATE: April 26, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Award Professional Services Agreement No. 4100 to Star-Dust Tours in a total not-to-exceed annual amount of Ninety Thousand Dollars ($90,000) for Charter Bus Services; and

2. Award Professional Services Agreement No. 4101 to H&L Charter Company, Inc. in a total not-to-exceed annual amount of Thirty Thousand Dollars ($30,000) for Charter Bus Services; and

3. Authorize the City Manager to take actions necessary to execute and finalize the agreements on behalf of the City of Montebello; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Agreement No. 4100 with Star Dust Tours and Agreement No. 4101 with H&L Charter Company, Inc. each allows for an altered three plus (“3+”) fiscal year term, beginning in May 2023, and ending June 30, 2026. This 3+ FY term, with the option to extend up to two (2) additional years, will allow Department of Recreation and Community Services staff to align recreation charter bus services with the City and State’s fiscal year budget and grant processes and guidelines. Accordingly, Agreements with Star Dust Tours and H&L Charter Company, Inc. each allow for a total not-to-exceed cost for charter bus services as follows:

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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Period Not-to-exceed Cost
May and June 2023 $20,000
FY2023-24 $120,000
FY2024-25 $120,000
FY2025-26 $120,000

The City currently budgets and receives $75,000 per fiscal year in Proposition A Local Return Funds earmarked specifically for recreation transportation. In addition, the City has recently executed a grant agreement with the State of California allowing for another $45,000 per fiscal year in Outdoor Equity Program grant funds for charter bus services related to the new Montebello Outdoor Adventures trip program. The $120,000 in combined Local Return Funds and grant funding available per fiscal year will allow the City to provide recreation charter bus services with no impact to the General Fund.

BACKGROUND/DISCUSSION:

On February 13, 2023, the City issued Request for Proposals No. 23-7 ("RFP No. 23-7") seeking proposals for charter bus services. The scope of work includes pricing for charter bus transportation options of varying passenger capacities. The contractor will provide all labor and equipment associated with the scope of work and ensure the appropriate insurance, licensed/permitted vehicles, staff, and supplies are available to provide City services.

RFP No. 23-7 was advertised on the City website, Planet Bids and the Montebello News newspaper. Interested bidders were provided the opportunity to submit questions, and corresponding answers were published using the City's online advertising platform, Planet Bids. RFP No. 23-7 closed on March 16, 2023 and the City received seven (7) responsive proposals.

ENVIRONMENTAL:

N/A

ANALYSIS:

An Evaluation Committee was comprised of five (5) City employees. The Committee assessed the qualifications and expertise of each proposer in performing the services and scope of work called for in RFP No. 23-7. Each proposal was scored based upon various criteria assigned weighted scores (out of a total of 100 points possible) and ranked as follows:

1. Star-Dust Tours

2. H&L Charter Co Inc.

3. Fast Deer Charter

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CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 26, 2023

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4. Coach Max Corp

5. American Transportation Systems

6. Mission School Transportation

7. Elite Charter

RFP No. 23-7 allows for the award of multiple contracts in order to meet the needs of the City. Through the next three fiscal years, the City’s Recreation and Community Services Department will be operating several trip programs which include community excursions, senior trips, seasonal camp field trips for youth, and trips as part of the new Montebello Outdoor Adventures program. Additionally, the City utilizes charter bus services to provide event shuttle transportation in an effort to alleviate traffic and offer the community parking options for major City events. Awarding multiple contracts allows the City to ensure charter buses are available when needed. In the event one vendor does not have charter buses available, the City has the option to contact another vendor or if multiple charter buses are needed on the same day, the City may then use both vendors to fulfill the need.

Based on this evaluation process, Staff recommends awarding professional services agreements Star Dust Tours and H&L Charter Company, Inc. The vendors selected were the most responsive and responsible bidders based upon scored proposals. Both vendors have an abundance of experience in charter bus services, competitive pricing and received favorable references. Staff are confident that both vendors have the qualifications and experience to best meet the needs of the City.

SUMMARY:

Staff recommends that the City Council approve Agreeement No. 4100 with Star Dust Tours for a total not-to-exceed annual amount of Ninety Thousand Dollars ($90,000) and Agreement No. 4101 with H&L Charter Company, Inc. for a total not-to-exceed annual amount of Thirty Thousand Dollars ($30,000), for charter bus services (attached hereto in substantial form) and to authorize the City Manager to take actions necessary to execute and finalize the City Attorney approved agreements on behalf of the City.

ATTACHMENT(S)

1. Attachment A - RFP 23-7 - Charter Bus Services

2. Attachment B - Draft Agreement - Star Dust Tours

3. Attachment C - Draft Agreement - H & L Charter Co

NEXT STEPS:

N/A

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CITY OF MONTEBELLO
Request for Proposals

RFP No. 23-7
Charter Bus Services

Release Date: Thursday, February 9, 2023
Due Date: Thursday, March 16, 2023, at 11 a.m. PST

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2 TO PROSPECTIVE PROPOSERS
The City of Montebello invites vendors to submit a proposal in accordance with this Request for Proposals (RFP). Your response to this request will be evaluated to determine your qualifications. Submissi ons must adhere to the format and content of this RFP. Proposals will not be evaluated unless all parts requested are submitted in a complete package. The information set forth is the minimum required to qualify for consideration. The successful vendor will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

THE DATE OF SOLICITATION
February 9, 2023

THE PROJECT
Recreation and Community Services Charter Bus Services

THE OWNER
City of Montebello – Recreation and Community Services Department 1700 W Victoria Ave., Montebello, CA 90640
Attn: David Sosnowski, Director of Recreation and Community Services Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Montebello – Recreation and Community Services Department 1700 W. Victoria Ave., Montebello, CA 90640
Attn: Laurie Aguilar, Management Analyst
Contact Phone: (323) 887- 1200 Ext. 374
Contact E-Mail: [email protected]

Any questions related to this RFP should be submitted via the City’s PlanetBids Portal by Wednesday, March 1, 2023, at 11:00 a.m. PST. Prospective vendors must register their business with PlanetBids prior to being able to view or bid on any solicitation. To access the City's PlanetBids Portal, please go to:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

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3 Table of Contents Page

1.0 Notice Inviting Proposals 4

2.0 Introduction/About the City of Montebello 5

3.0 Timeline 7

4.0 Purpose 7

5.0 Scope of Work 7

6.0 Proposal Submittal 8

7.0 Evaluation of Proposal 9

8.0 Proposal Protests 9

9.0 Execution of Agreement 11

10.0 Insurance 11

11.0 Non-Commitment of City 13

12.0 Labor Requirements 13

13.0 Records 13

14.0 Subcontractors 14

15.0 Modifications/Changes 14

16.0 Disclosure of Information 14

17.0 City of Montebello Rights 14

Appendix A – Proposal Content and Format
Appendix B - Sample Professional Services Agreement
Enclosure 1 – References
Enclosure 2 – Cost Proposal

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4 1.0 Notice Inviting Proposals
The City of Montebello is seeking proposals from qualified vendors to provide Charter Bus Services following the specifications, terms, and conditions identified in RFP No. 23-7. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

Prospective vendors must register their business with PlanetBids prior to submitting a response.

Questions must be submitted via PlanetBids no later than Wednesday, March 1, 2023, at 11:00 a.m. PST.

Responses must be submitted via PlanetBids by Thursday, March 16, 2023, at 11:00 a.m. PST.

Responses to this request will be evaluated to determine the vendor/business that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described in the RFP. Responses will not be eval uated unless all parts requested are submitted in a complete package. The information set forth is the minimum required to be considered.

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5 2.0 Introduction

The City of Montebello, hereinafter referred to as the “City”, invites qualified vendors to submit proposals for Charter Bus Services for the Recreation and Community Services Department. Should an award be made, the selected proposer will enter into an agreement with the City of Montebello to provide these services.

Through this solici tation, the City seeks to establish a three (3) year agreement for Charter Bus Services with an option to extend for two (2) additional, one (1) year terms.

Responses are due no later than Thursday, March 16, 2023, at 11:00 a.m. PST through the City's PlanetBids Portal. Before submitting responses, vendors must register in the portal. Vendors are encouraged to register well ahead of the deadline to avoid any technical difficulties that may arise. To register, please visit:
https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839 and click "New Vendor Registration."

All responses to this opportunity must conform to the requirements of this RFP. Failure to do so may result in the response being considered non-responsive.

Proposals submitted shall become the exclusive property of the City. Submissions shall become a matter of public record subject to disclosure, except for those elements that the City Attorney’s Office determines to be exempt from disclosure under the California Public Records Act or any other applicable state and/or federal law.

About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a city in the County of Los Angeles, California. Founded in 1899 and incorporated i n 1920, the City is an 8.37 square mile General Law City located east of Downtown Los Angeles. Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles as a whole.

It is a full-service city that provides a long list of services, employing approximately 480 full-time and part-time employees in public safety, transit, and non-safety functions.

Department of Recreation and Community Services
Our Mission is to: Strengthen community through people, parks & programs.

The department strives to provide rewarding programs, services, and facilities that enhance the quality of life for Montebello residents and positively influence the public.

Staff are committed to strengthen Montebello’s image and offer a sense of community, thereby supporting economic development, increasing public engagement, and promoting health and wellness. The Recreation and Community Services Department is comprised of the following programs and operational areas:

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6 Administration
The Recreation and Community Services Administration is responsible for the leadership and oversight of a wide range of recreational facilities, parks, programs, services, and Golf Course operations. Staff maintain budgetary control and fiscal responsibility for the department, grants management, strategic planning, interdepartmental coordination, and collab oration with the School District, community sports leagues, the Parks and Recreation Commission, and other community-based organizations.

Programs & Services
The Department provides innovative community programs, staff run or contracted classes, and services for people of all ages and developmental abilities that encompass community engagement, leisure, social, and cultural p rogramming, special events, aquatics, camps, educational services, and grant funded programs such as the Youth Employment Program.

Parks & Recreation Facilities
The Department of Recreation and Community Services oversees, operates, and coordinates the reservation and rentals of facilities for its community groups, residents, employers, and visitors. Over 84 developed acres are home to ten (10) parks; multiple athletic fields; outdoor pickle-ball, basketball, and tennis courts; an indoor gymnasium; a skate park; two aquatic facilities and a splash pad; a community garden; batting cages; a barnyard zoo; a youth center; and outdoor amphitheater; and a senior center.

Senior Services
Senior Services are offered to empower and provide senior citizens aged 50 years and over access to physical, leisure, social, and life -enhancing and sustaining programs and services, thus allowing older adults to thrive and age healthfully in the community.

To support this, the Montebello Senior Center maintains a schedule of classes, social services, and special events for the senior populat ion. Continuous programs include health screenings, dances, and a variety of exercise/leisure classes. Staff promote needed senior resource programs to reinforce this group’s quality of life, health and well-being. By providing senior citizens assistance, advocacy, and liaison services for various resources related to housing, food, healthcare, and transportation among others.

Special Events
The Department of Recreation and Community Services is responsible for coordinating special events in the Montebello community, festivities that display Montebello's unique heritage and diverse cultures. The current events are the Veteran's Day Program, Memorial Day Program, City Heritage 5K Run, Halloween Fest, Winter Wonderland and Tree Lighting, Independence Day Spectacular, and Downtown Street Fest

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7 Sports
Staff coordinate sports programs and field ren tals for all community members and sports organizations. Staff have developed and oversee the youth basketball, soccer, t-ball/baseball, and flag-football leagues; adult softball and basketball leagues; as well as a summer swimming team.

3.0 Timeline

• Release RFP February 9, 2023
• Online Q&A Deadline March 1, 2023, at 11:00 a.m. PST • Deadline to Submit Responses via PlanetBids March 16, 2023, at 11:00 a.m. PST • City Review of Qualification Submissions Mid/Late March 2023 • Notifications Sent to Vendors Early April 2023
• Award Mid-April 2023

4.0 Purpose

Through this opportunity, the City intends to obtain the services of a qualified vendor to provide Charter Bus Services for the Recreation and Community Services Department and to provide the services as detailed in the Scope of Work/Services section.

5.0 Scope of Work/Services

The City intends to use c harter bus services to provide tr ansportation for individuals attending various events. These events include, but are not limited to: senior programs, youth field trips, community excursions, and other special events. Transportation services will be requested on an as-needed basis by designated City staff.

If awarded, the vendor agrees to furnish all equipment, labor, material, personnel, and other items/services necessary for the safe and successful execution of services . At minimum, the vendor shall:

• Take appropriate steps to protect the safety of patrons who may come in contact with vendor employees.
• Ensure compliance with relevant Department of Transportation and Federal Highway Administration regulations.
• Provide a list of drivers that will be employed along with their drive r’s license numbers and all proper endorsements.
• Have the capability to provide more than one (1) bus per trip, as required. • Ensure drivers:
o Secure, in advance, the safest and most efficient driving directions to and from the scheduled destination(s)
o Submit their fingerprints in a manner authorized by the Department of Justice (the City will require a list of drivers who have cleared background checks to be supplied at the commencement of the contract) o Are in possession of a valid driver ’s license with proper endorsements

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8 qualifying them to operate vehicles outlined in this RFP o Be appropriately trained and regularly evaluated for conformance with safety regulations and skills in conformance with all applicable California and Federal regulations
o Possess and meet all certifications for transportation of children as required by the State of California Department of Transportation – school bus drivers must have SPAB Certification
o Be professional, courteous, and provide excellent customer service o Are in a qualified Drug and Alcohol testing pool that meets all Federal standards as applicable
o Be available for contact at any time during services
o Provide an emergency contact phone number during all hours of each service
o Ensure vehicles and contents are secure at all times
o Secure parking locations and pay for all tolls and parking expenses.

Parking expenses shall be reimbursed to the contractor by the City, upon receipt of invoice(s)
• All buses provided for the scheduled services shall be in good condition and meet all Department of Transportation Federal Highway Administration rules, regulations, and guidelines. Additionally, buses must:
o Have ADA wheelchair lifts or ramps.
o Not be older than ten (10) years.
o Depart and return to City designated locations.
o Arrive, at minimum, 20 minutes prior to scheduled departure time. o Be clean, litter free, well -maintained with working electrical equipment and in good working condition prior to departure.
o Carry on-board first aid kits.
o Be equipped with heat and air conditioning (charter buses) and shall be in excellent condition, clean, sanitized, and stocked.
o Have “kneeling” capabilities in order to assist those with limited mobility. o Have a functioning cell phone with each driver at all times. • Contractor shall also:
o Agree to allow the City the reserved right to reduce the number of passengers/buses and bus size as initially requested or to cancel an excursion within 48 hours advance notice without charge. o Notify the City of alterations and/or cancellations at a minimum 48 hours in advance.

All proposals shall include turnkey pricing for all services requested. All quantities are approximate, and the City reserves the right to reasonably increase or decrease the amounts and change specifications upon award.

6.0 Proposal Submittal

Please review Appendix – A (Proposal Format and Content), attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information

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9 may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Vendors planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid any technical difficulties/errors.

7.0 Evaluation Criteria

The Recreation & Community Services Department will establish an evaluation committee consisting of City staff responsible for reviewing and rating each proposal.

The proposal evaluation process will be conducted using a two-step process.

First, the committee will review submissions to e nsure adherence to the minimum/proposal format requirements. In the second part of this process, the evaluation committee will review, and rate proposals based on the following:

Qualifications as they relate to this project (50%)
• Thoroughness and understanding of the tasks to be completed • Background and experience in charter bus services
• Experience of personnel assigned to the work
• Availability
• Quality and size of fleet

Reputation for integrity and competence (30%)
• Positive Reference Checks
• Safety record

Proposed Fees and Charges for Service (20%)

8.0 Protest Procedures

Proposal Protest Procedures (Before Proposal Opening)
A protest filed before proposal opening must be filed in writing no later than ten (10) working days before proposal opening. The most common types of protest that might be filed before a proposal opening would include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing with in the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the Director of Finance for determination. Protest must be submitted

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10 to the Director of Finance by mail or e -mail within the spec ified time frame.

Protests can be sent to:

Mail:

The City of Montebello
Attn: Michael Solorza, Director of Finance
1600 W. Beverly Blvd
Montebello, CA 90640

E-mail:
[email protected]

B. The protest must contain the factual and legal reason(s) for the protest and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers and Sub -contractors or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) working days af ter receipt of a properly filed protest. The response will be provided by the Director of Finance and will include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to make the final determination regarding all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the proposal opening date. The City will grant the protesting Consultant a fair review and shall have up to ten (10) working days to review the protest and render its decision.

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11 9.0 Execution of Agreement

The resulting agreement (see attached sample Appendix B) shall be signed by the successful Proposer and returned within the required insurance within ten (10) business days after the City has provided written notice that the consultant/ Vendor has been awarded. Failure to execute the agreement and file acceptabl e insurance documents as provided herein shall just cause, at the City's option for annulment of the award.

Please review the insurance requirements and indemnification clause as stated in the attached sample agreement.

Should the successful proposer decline to execute the agreement, the City Council can either reject all proposals or call for new proposals or accept other proposals.

10.0 Insurance
The Consultant/ Vendor selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:

A. Commercial General Liability

Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Montebello, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability

For owned vehicles, hired, and non -owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), o r if the vendor has not owned autos, Code 8 (hired) and 9 (non-owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Consultant must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions

Depending on the work or services to be performed, professional liability or errors and

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12 omissions liability insurance may be required. The City will require the vendor to provide professional liability or errors and omissions liability insurance in an amou nt not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability

Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

Required Insurance Documentation

A. Certificate of Insurance

The Certificate Holder must be listed as follows:

City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640

B. Endorsements (if requested)

In addition to the Certificate of Insurance, the vendor must provide the following endorsements:

i. Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be endorsed to the vendor’s general liability policy as well as the auto liability policy as additional insureds on an endorsemen t equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

ii. Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be cancelled or non -renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

iii. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.

In general, any contract deemed sole source, professional/professional services,

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13 involve the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Vendors/Consultants may reque st a waiver or modification of these insurance requirements. Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provided a brief explanation for the request. Requests will be reviewed on a case -by-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

11.0 Non-Commitment of City

While the City has every intention to select a Consultant/Vendor through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

12.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Co nsultant/Vendor and as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant/Vendor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building.

Neither shall the Consultant/Vendor allow the use of, or presence of, alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant/Vendor shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be e mployed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

13.0 Records

The Consultant/Vendor agrees to permit City Manager or designee access to records, reports, files, and other papers or property of the Consultant/ Vendor to audit any performance aspect under this agreement.

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14 14.0 Subcontractors

The Consultant/ Vendor shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant/ Vendor and shall be considered as his employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor’s insurance.

15.0 Modifications/Changes

Changes in the areas serviced and/or specifications may be necessary during the term of the agreement. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon the mutual understanding between the City and the Consultant/ Vendor. These changes will be processed through the City Manager.

16.0 Disclosure of Information

A. The Consultant/ Vendor agrees that it will not during or after the term of the agreement disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Vendor, corporation, association, or other entity or to the general public for any reason or p urpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant/Vendor shall be used exclusively in connection with the performance of services.

B. The Consultant/ Vendor shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel, without the prior written consent of the City.

17.0 City of Montebello Rights
In its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

i. The proposal is incomplete, non -responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Consultant/ Vendor, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

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15 iii. The Consultant/ Vendor failed or neglected to complete and submit any information within the time specified by the City, and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;

C. Accept all or any part of a proposal;

D. Cancel the entire RFP;

E. Issue subsequent RFPs; or

F. Waive any errors or informalities in any proposal to the extent permitted by law.

Please review:

Appendix A – Proposal Content and Format
Appendix B – Professional Services Agreement Sample
Enclosure 1 – References
Enclosure 2 – Cost Proposal

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CITY OF MONTEBELLO

PROFESSIONAL SERVICES AGREEMENT NO. 4100
WITH STAR-DUST TOURS, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on April 26 , 2023 (“Effective Date”) , by and between the CITY OF MONTEBELLO, a California municipal corporati on ( the “CITY”) and STAR-DUST TOURS, INC . (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS

WHEREAS, the CITY desires to retain a qualif ied p rofessional consultant to provide charter bus services for the CITY; and

WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT DOCUMENTS

a. The above -referenced Re citals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement and its Exhibits, including scope of work, fee schedules, and any and all addenda or supplemental agreements.

2. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.

b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.

a. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.

b. The CONSULTANT shall provide to the CITY all labor, eq uipment, materials and incidental necessary to conduct a feasibility study as set forth fully in the scope of work, as such is set forth fully in Exhibit “A” attached hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).

c. The CONSULTANT shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “B” and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall provide an itemized

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Montebello City CouncilApril 26, 2023

Montebello City Council
April 26, 2023