Montebello City Council
August 28, 2024

52 FY 2021 HSGP NOFO Back to the Top
any required technical assistance. During site visits or desk reviews, FEMA will review recipients’ files related to the award. As part of any monitoring and program evaluation activities, recipients must permit FEMA, upon reasonable notice, to review grant-related records and to interview the organization’s staff and contractors regarding the program.

Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the award.

See the Preparedness Grants Manual
for information on monitoring and oversight.

G. DHS Awarding Agency Contact Information

1. Contact and Resource Information
a. Program Office Contact
FEMA has assigned state-specific Preparedness Officers for the HSGP. If you do not know your Preparedness Officer, please contact CSID by phone at (800) 368-6498 or by email at [email protected]
, Monday through Friday, 9:00 AM – 5:00 PM ET.

b. Centralized Scheduling and Information Desk (CSID)
CSID is a non-emergency comprehensive management and information resource developed by FEMA for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels. When necessary, recipients will be directed to a federal point of contact who can answer specific programmatic questions or concerns.

CSID can be reached by phone at (800) 368-6498 or by e-mail at [email protected] ,
Monday through Friday, 9 AM – 5 PM ET.

c. GPD Award Administration Division
GPD’s Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. Additional guidance and information can be obtained by contacting the AAD’s Help Desk via e-mail at [email protected] .

d. Equal Rights
The FEMA Office of Equal Rights (OER) is responsible for compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA and recipients of FEMA financial assistance. All inquiries and communications about federal civil rights compliance for FEMA grants under this NOFO should be sent to [email protected]
.

e. Environmental Planning and Historic Preservation
GPD’s EHP Team provides guidance and information about the EHP review process to recipients and subrecipients. All inquiries and communications about GPD projects under this NOFO or the EHP review process, including the submittal of EHP review materials, should be sent to [email protected]
.

EXHIBIT F

53 FY 2021 HSGP NOFO Back to the Top

2. Systems Information
a. Grants.gov
For technical assistance with Grants.gov, call the customer support hotline 24 hours per day, 7 days per week (except federal holidays) at (800) 518-4726 or e-mail at [email protected].

b. Non-Disaster (ND) Grants
For technical assistance with the ND Grants system, please contact the ND Grants Helpdesk at [email protected]
or (800) 865-4076, Monday through Friday, 9:00 AM – 6:00 PM ET.

User resources are available at https://www.fema.gov/grants/guidance-tools/non-disaster- grants-management-system

c. Payment and Reporting System (PARS)
FEMA uses the Payment and Reporting System (PARS) for financial reporting, invoicing, and tracking payments. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form 1199A, Direct Deposit Form. If you have questions about the online system, please call the Customer Service Center at (866) 927-5646 or email ask-
[email protected].

d. Supplemental Information: Reporting Systems
In addition to ND Grants, the following information systems are used for the submission of required reports:

• GRT: Information on the GRT can be found in the Preparedness Grants Manual .
• Unified Reporting Tool (URT): Information on the URT can be found in the Preparedness Grants Manual
.

H. Additional Information
GPD has developed the Preparedness Grants Manual to guide applicants and recipients of grant funding on how to manage their grants and other resources. Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Preparedness Grants Manual for further information. Examples of information contained in the
Preparedness Grants Manual include:
• Actions to Address Noncompliance
• Audits
• Case Studies and Use of Grant-Funded Resources During Real-World Incident Operations
• Community Lifelines
• Conflicts of Interest in the Administration of Federal Awards and Subawards • Disability Integration
• National Incident Management System
• Payment Information
• Period of Performance Extensions
• Procurement Integrity

EXHIBIT F

54 FY 2021 HSGP NOFO Back to the Top
• Record Retention
• Whole Community Preparedness
• Other Post-Award Requirements

1. Termination Provisions
FEMA may terminate a federal award in whole or in part for one of the following reasons.

FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-200.345 even if an award is terminated in whole or in part. To the extent that subawards are permitted under this NOFO, pass-through entities should refer to 2 C.F.R. § 200.340 for additional information on termination regarding subawards.

a. Noncompliance
If a recipient fails to comply with the terms and conditions of a federal award, FEMA may terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may first attempt to direct the recipient to correct the noncompliance. This may take the form of a Compliance Notification. If the noncompliance cannot be corrected or the recipient is non- responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient’s material failure to comply with the award terms and conditions. See also the section on Actions to Address Noncompliance in this NOFO or in the Preparedness Grants Manual .

b. With the Consent of the Recipient
FEMA may also terminate an award in whole or in part with the consent of the recipient, in which case the parties must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated.

c. Notification by the Recipient
The recipient may terminate the award, in whole or in part, by sending written notification to FEMA setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. In the case of partial termination, FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the award.

2. Period of Performance Extensions
Extensions to the period of performance (POP) for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to the recipient’s FEMA Preparedness Officer and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with the FEMA Preparedness Officer as needed when preparing an extension request. Please see the Preparedness Grants Manual
for more information.

EXHIBIT F

3. Taxpayer ID #:

2. Mailing Address (please let us know where you want your check delivered, including attention line if necessary):

No Yes
(attach State
Approval)
If Competitive,
indicate the # of
bids.

Non-Competitive
Bid Sole Source

8. TOTAL
I certify that (please use the checkbox):

3. 4.

5. AUTHORIZED CONTACT INFORMATION (If different from Section B):

PHONE #
E-MAIL:

Revised on December 2019
NOTE: This Form is intended for Internal SSD review purpose only.

AUTHORIZED PRINTED NAME AUTHORIZED TITLE
ASSIGNED INVOICE NO.:

2. All instructions for this form were followed and all the supporting documentation (per instructions) is included with this claim.

AUTHORIZED SIGNATURE DATE
$ -
SECTION D: SUB-RECIPIENT'S CERTIFICATION SECTION E: FOR SSD USE ONLY

1. I am the duly authorized officer of the claimant herein and this claim is in all respect true and correct. All expenditures were made in accordance with applicable laws, rules, regulations and grant conditions and assurances.

STAMP WITH RECEIVED DATE HERE:

7.CLAIM
AMOUNT
(indicate the
amount per each
line)
SECTION C: DETAIL PAYMENT REQUEST INFORMATION

1. SOLUTION AREA
(e.g. equipment, training,
planning, exercise, organization)

2. PROJECT #
(e.g. 011.22)

4. EHP required?
(Environmental & Historic
Preservation)

5. VENDOR'S INVOICE #
(Maximum of 5 invoices)

6. PURCHASE METHOD
(including Training)

4. Contact's e-mail:

4. Contact's phone:

1. Sub-recipient's Name: (reimbursement check will be made payable to a payee entered here)

4. Contact's Name:

Please submit Grant Payment Request Form along with legible supporting documents to: 1. Grant Name & Year:

[email protected]
In the event e-mail is not available, you can mail your Grant payment request to (please do not fax or send duplicates):

Department of Auditor-Controller
Shared Services Division / Attn: Grants Unit

LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR-CONTROLLER

SHARED SERVICES DIVISION

GRANT PAYMENT REQUEST
SECTION A: SUBMITTING YOUR REQUEST
3470 Wilshire Blvd., Suite 812
Los Angeles, CA 90010
SECTION B: SUB-RECIPIENT'S INFORMATION

EXHIBIT G

Purpose of these instructions:

The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. 2.

3. 4.

The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. 2.

4. a)
Ensuring that all documents attached to your Grant payment requests are legible.

COUNTY OF LOS ANGELES

DEPARTMENT OF AUDITOR-CONTROLLER / SHARED SERVICES DIVISION

INSTRUCTIONS TO COMPLETE THE GRANT PAYMENT REQUEST
To assist sub-recipients in completing the Grant Payment Request. We appreciate your participation in this program, for questions or suggestions please use our e-mail below to contact us. Please do not send these instructions to us, they are to be used for your guidance only.

SECTION A: GENERAL INSTRUCTIONS FOR SUBMISSION OF GRANT PAYMENT REQUEST In numeral 1 of this section, please enter the name and year of the grant program that you are submitting for payment. In addition, please help us expedite the process of your Homeland Security claims by:

Completing the Grant payment request correctly and according to these instructions.

Submitting your Grant payment request using our e-mail --> [email protected] (please do not fax documents).

Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process).

Using the checkboxes to ensure all the required supporting documents and files accompany your Grant payment request. Supporting documents are flagged for your convenience with a checkbox within the corresponding areas.

Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the final due date. Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are incurred.

SECTION B: SUB-RECIPIENT'S INFORMATION
Please enter the name of the agency requesting for payment. The name of the agency should be typed according to its signed agreement and as you need it to appear in the payee line of the reimbursement check.

Please enter the complete address (street number and name, city, zip code) and attention line where you will need to receive the reimbursement check. Please note that this is not necessary for L.A. County departments.

Please enter the tax ID of the governmental entity requesting payment. Please leave blank for L.A. County departments.

Please enter the information of the person that can assist us with detail claim questions.

SECTION C: DETAIL PAYMENT REQUEST INFORMATION:

In order to expedite your Grant payment request, in this area's grid, include a maximum of five (5) invoices or reimbursements charges (one charge or one invoice per line). The invoices or charges need to share the same solution area, project #.

Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant. Examples of solution areas are:
equipment, training, planning or exercise.

Enter the project # corresponding to the claim. This information is found in the latest budget of the grant. An example of Item # is 17.020.

Check with an X under either yes or no according to the claim's Environmental & Historical Preservation (EHP) requirements from the State. EHP approval needs to be obtained from the State prior to the start of the project on certain equipment items (see AEL description) or training/exercise projects. Please attach the following:

State EHP Approval: if required by the state for your claim.

Revised on 11/20/2017

EXHIBIT G

5. a)
b)
c)
d)
e)
f)
g)

6. a)
b)
c)

7. 8.

SECTION D: SUB-RECIPIENT'S CERTIFICATION
The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. 2.

3. 4 &

5. SECTION C: (Continued)
If the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in the grid area. Please note that you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the following documentation with your claim:

Copy of the invoice: Please attach an invoice that provides sufficient information to be used as a cross reference with the items described in your grant line item and AEL #. When the invoice includes items that are not being claimed or that belong to different claims or grants, please circle and designate on the invoice the items that you are requesting for reimbursement. Each item circled must have a project #, a funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice.

Copy of the purchase order
Print out of the corresponding AEL # (Authorized Equipment List number). The AEL listing can be found at:
https://www.rkb.us/fema_grants.cfm
Proof of payment of the invoice: The proof of payment for L.A. County Departments is the printout from e-CAPS showing that the check cleared the bank. The proof of payment for other than L.A. County Department is the corresponding copy of the bank's cleared check .

Calculations for use tax paid: When use tax is paid, clearly show the calculations of the use tax in the invoice included in your claim.

Proof of payment of the use tax: Please provide official documents which authenticate the remittance of the use tax to the state, the amount and the reference to the invoice being claimed.

Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing at http://www.sam.gov/portal/public/SAM. (you will need a username and a password; if you don't please create an account) . The listing needs to be queried prior to the selection of the vendor.

If you are claiming services, supplies, training related costs, or any other type of items purchased thru a vendor or contractor or government agency, please indicate with an X the method that you used to acquire the items (do not leave blank or mark more than one). Please note that competitive bid, non-competitive bid or sole source are the only valid purchasing methods.

Competitive Bid: for projects that received more than one bid. Please indicate number of bids received (must be more than one).

Non-Competitive Bid: for single bid purchases of $250,000 or more (effective June 21, 2018) to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State prior to the start of the project.

Sole Source: for non-bid purchases of $250,000 or more effective (June 21, 2018) to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State prior to the start of the project.

Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the amount of the budget is not sufficient, please let your Program Coordinator know of the possible need for budget modification.

Enter the "Total Amount" by adding the subtotal claims included in each line.

Please read and check the box provided if you are an authorized signor.

Please read and check the box provided if you are an authorized signor.

Please sign the Grant payment request if you are an authorized signor of your agency.

When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information. If the authorized person and the contact person in Section B are different, please enter all the fields in this area as requested.

Revised on 11/20/2017

EXHIBIT G

a)
For Training Claims:
a)
b)
c)
If you are including personnel cost with your training claim, please add the following:
d)
e)
f)
g)
h)
i)
ADDITIONAL ITEMS THAT YOU NEED TO ATTACH TO YOUR GRANT PAYMENT REQUEST:

For Equipment Claims:

Equipment Inventory Listing (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. If there is no serial # for your equipment please assign a valid ID tag, or write "Consumable" (if it applies) or write N/A. please do NOT leave the corresponding space blank. *1Please refer to the Instructions to Equip Inty Tab for completion procedures of Equipment Inventory.

Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear, or Explosive) in the column titled "Equipment Description & Quantity". This only applies to vehicles with AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE).

You need to inform us of any changes on the items above *1. This applies to each piece of equipment added in the Inventory Listing, including when the items are disposed and/or no longer useful. We will update the master inventory listing (per grant requirement) according to the information you give us. Please make sure that you include all the attachments that are necessary to provide us with the requested information.

State Sole Source Approval: If you are claiming training related costs thru a Non-Competitive Bid or Sole Source training provider, regardless the purchased amount, please attach the State's approval (effective December 03, 2018). The approval needs to be requested from the State prior to the start of the project.

State-Sponsored Training Reporting Form (with the tracking request #): Please add this form along with the Training Request Form Training Officer (POC), which you completed at the website, to the claim's backup documentation. All the backup documentation submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of the Grant. Training request #'s must be obtained from the State prior to the start of the project.

Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with your claim for itemized costs such as air plane tickets, hotel stays, instructor's fees, workshop cost, facilities fees, consulting services, etc. Additionally, you will need to include the documents requested in numeral 5 under Section C.

Personnel List (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits.

Documents that certify completion of the training: please attach supporting documents that show the class name, dates of training, # of hours of the training class, printed name and signature of individual taking the class and approval signature from supervisor or trainer (attach the information for backfilled positions also). Examples of documents that certify completion of training are:

Attendance sheets (signed by employee and instructor)
Sign in sheets (same as above) Signed training certificates Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim packet that clearly shows the breakdown of the training charges per employee and that match the total claimed. This form includes the following: employee name, assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear calculations of amount claimed per employee and total (equal to the amount claimed).

Please ensure that the Training Summary Sheet is verified/approved by an authorized signatory, with printed name and title, and dated.

Backup for the Benefits Rate: If you are adding benefits to your claim, please make sure that you include the official calculation for the rate used.

Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the # of hours charged per day to the grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the name of the employee and hours charged per day to the grant.

Explanation of timekeeping codes: When the supporting documentation (timesheet, payroll register, etc.) includes timekeeping codes please provide a printout with the explanation of the usage as detailed as possible.

Revised on 11/20/2017

EXHIBIT G

j)
k)
For Planning Claims:
a)
b)
c)
d)
a)
b)
c)
Deliverable (or final product): Please include with your claim the final product of the planning activity (deliverable) that was identified in the grant award.

Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. It also needs to show the salary, hourly rate, employee benefits and overtime rate.

Roster of backfilled positions: When you are claiming overtime for a backfilled position, please attach the backfilled roster to your claim.

The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position. Signed Certificate of Completion: The certificate of completion can be an e-mail confirming that the planning activity was completed.

Invoices: If your planning claim includes charges invoiced by vendors, please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6).

Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation.

For Exercise Claims:

Proof of State Approval of After Action Report (AAR): In order for your AAR to be approved you have to submit it to the State using the ODP Portal (see link below), within 90 days after completion of the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the approval process.
https://hseep.dhs.gov/DHS_SSO/
Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6).

Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation.

For Organization Claims: Please see above b) and c) under Exercise Claims Revised on 11/20/2017

EXHIBIT G

GRANT NAME:

SUB-RECIPIENT: __________________________________________ P. ___ of ___ DATE OF REPORT: ______________________________________
Grant Project AEL Description of Property Serial # or SAFECOM Source of Department Vendor Invoice % of FED Location Use & Condition Year Number No. Other ID # Consult
(Yes/No/NA)
Property
(SHSP or
EMPG Grant
Program)
(Title Holder) Name Number Date Cost Participation (N=New, D=Deployed,
O=Out of
Service, L=Lost,
Date Sale Price
N:Grants/Subrecipient Monitoring/Forms/Propery & Equipment Inventory Listing Revised 12/2019

GRANT PROPERTY AND EQUIPMENT INVENTORY LISTING
Acquisition Disposition

EXHIBIT G

OBJECTIVE: To provide an equipment inventory listing that links the State Homeland Security Workbook, to the Equipment Ledger and to the Equipment Listing to simplify the tracking and accountability; and to Field Date Element
(1)
(2)
(3)
(4) Grant Year
(5) Project #
(7) AEL No.
(8) Description
(9) Serial # or Other ID #
(10) Safecom consult
(11) Source of Property
(12) Title Holder
(13) Vendor Name
(14) Invoice Number
(15) Acquisition Date
(16) Acquisition Cost
(17) % of Fed Part
(18) Location
(19) Use & Condition
(20) Disposition data
(21) Sale Price
of the form.

Note {1}:
taken and the results reconciled with the equipment records (at least {2} I
ndicate: N = New, D = Deployed, O = Out of Service, L = Lost & S = Stolen Project Number (from Grant Workbook Project Sheets)
Equipment Inventory Listing
Procedures for Completion
eliminate duplication and confusion.

Procedure
Grant Name SHSP or EMPG
Sub-Recipient Name of your agency
Date of Report Date report completed {1}
Grant Year of funds used to purchase equipment
Fed participation in the cost of equipment
Authorized Equip Listing No (from Grant Workbook)
Description of the equipment
Serial # or Other identification # used
Fill out either by Yes, No, or N/A
Funding source, i.e, SHSP, EMPG, etc.

Name of agency (City/Department)
Name of the vendor
Invoice number
Date equipment acquired
Cost of the individual equipment item
once every two years).

Distribution
Copy maintained in sub-recipient file
Copy forwarded to Shared Services Division
Location of equipment
Use & condition {2}
Date of disposition
Sale price, If applicable, or N/A for not applicable
The Equipment Inventory Listing must be completed in its entirety to meet the objective This date should be the date the physical inventory of equipment was

EXHIBIT G

Grant Name
Jurisdiction Name:

Training Provider:

OHS Approved Course Title:

Non-SLGCP Course Title & OHS Tracking No.
(requires pre-approval thru OEM)
Date of Course:

Class/ Exercise Duration/Hours:

EMP NO. EMPLOYEE NAME ASSIGNMENT TITLE

TRAINING
REQUEST #

TRAINING

START DATE

TRAINING END
DATE

SALARY OT REG RATE OT RATE OT PAY
Are you
claiming
for
Employee
Benefits?
Employee
Benefits Rate CLAIM
(for Training only) HOURS TOTAL
1 -$ -$ -$
2 3
4 5
6 7
8 9
10 GRAND TOTAL -$
Approved by:

Authorized Signature
Print Name and Title Date
Training Summary
Sheet

EXHIBIT G

- -
GRAND TOTAL $
Approved by:

Authorized Signature
Print Name and Title Date
Final Product
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)

PLANNING ROSTER
Project Planning Activity Solution Area
Sub-Category Discipline Funding Source Total Cost Total Claimed Cash Request Number
FMFW v1.09- 06/09

EXHIBIT G

- -
GRAND TOTAL $
Approved by:

Authorized Signature
Print Name and Title Date
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)

EXERCISE ROSTER
Project Exercise Title Funding Source Solution Area
Sub-Category Discipline Cash Request
Number Total Cost Total Claimed Conducted By Date of
Exercise Exercise Type Exercise Role Date AAR entered into HSEEP FMFW v1.09- 06/09

EXHIBIT G

8. Notes on Personnel Cost:

In general, costs associated with:
 Work performed under contract for a specific deliverable DOES NOT count against the per
sonnel cap, however,
 Work performed under contract for an undefined period, such as for personnel costs s
upporting operational activities, including general planning, training or exercise ac
tivities DO count against the personnel cap; and
 Work performed by all non-contractor personnel, including for full- or part-time staff and oper
ational overtime DO count against the personnel cap.

The following examples would not count towards the personnel cap:
 Vendor installation of a radio tower;
 Vendor training on new equipment purchased;
 Contractor hired to create an Emergency Operations Plan;  Contractor hired to provide deliveries of ICS 400; and  Contractor hired to assist with planning, training, evaluating, and reporting the ef
fectiveness of a specific exercise.

The following examples would count towards the personnel cap:
 Contractor hired to be the State’s WMD training instructor with no specific deliverables under
contract;
 Contractor hired to facilitate unidentified number of exercises throughout the per
formance period;
 Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year; and  Contractor hired to be an intelligence analyst.

EXHIBIT G

Employee Name Project / Deliverable Funding
Source Discipline Solution Area Solution Area Sub
Category
Dates of Payroll
Period
Total Salary &
Benefits charged
for this Reporting
Period
Total Project
Hours
REIMB
Request #
Total Cost Charged
to Grant
- - N/A -
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Project
FMFW v1.15a - 2015

EXHIBIT G

FMFW v1.15a - 2015

EXHIBIT G

FMFW v1.15a - 2015

EXHIBIT G

Subrecipient Monitoring Instrument
Subrec
ipient Monitoring Instrument

PROJECT TITLE
Los Angeles County State Homeland Security Program
Monitoring Reports
A. FINAN

CIAL REPORTING REQUIREMENTS
Objective
To determine that the Subrecipient implemented corrective action to address findings noted in its Single Audit that is related to the Homeland Security Grant.

Verif ication Yes No Comment

1. Was a Single Audit completed for Grant Year 2014-15
and 2015-16?

2. If yes, did the Subrecipient forward a copy to the
Homeland Security Grant Administrator (HSGA) by
March 30th of the year following the audit?

3. Did t
he Single Audit(s) identify findings related to the
Homeland Security Grant? If yes, please continue.

If no, please mark N/A and continue to Section B.

4. Did the Subrecipient develop a corrective action plan that addresses the finding(s)?

5. Did the Subrecipient send a copy of a corrective action plan
to the HSGA?

6. Did the Subrecipient implement the corrective action plan?

EXHIBIT H

SAMPLE COPY

B
. TRAINING
Objective
To determine that the Training expenditures were appropriately documented and that the activities aligned with the project’ s goals and objectives. If the Training activities involved employees, determine if the Subrecipient appropriately documented the Training expenditures using employee timecards, sign-in sheets, and certificates of training. If the Training activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement procedures to hire the consultants or contractors. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Ve rification Yes No Comments

1. Did the Subrecipient receive funding for Training
expenditures? If yes, then continue. If no, continue
to next section.

2. D
id the Subrecipient receive prior approval from
the State either via email or other documentation
and did it include the training course name and
number?

3. I
f the Training expenditures relate to the use of
em
ployees, did the Subrecipient appropriately
document the Training expenditures using employee
timecards, sign-in sheets and certificates of training?

4. I
f Training expenditures relate to the use of
consultants/contractors, did the Subrecipient follow
proper procurement procedures to hire the consultants
or contractors?

5. D
id the Subrecipient accurately report the Training
expenditures in their accounting records?

6. F
or Projects with overtime expenditures for Training:
a. D
id the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b
. Did the Subrecipient accurately report the overtime
exp
enditures in their accounting records?

EXHIBIT H

B
. TRAINING (Continued)
Verification Yes No Comments

7. F
or Projects with backfill expenditures for Training:
a. D
oes the Subrecipient have documentation that
the backfill expenditures were approved by the
S
tate?
b
. Did the Subrecipient appropriately document the
b
ackfill expenditures using employee timecards and
sign-in sheets?
c. D
id the Subrecipient accurately report the
e
xpenditures in their accounting records?

8. W
ere employee timecards utilized in Training activities
signed and dated by the employee and direct supervisor?

9. W
ere the Training expenditures consistent with the State ap
proved grant award and/or post award modification(s)?

10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports submitted by HSGA:
a. I
f the Project prior Grant Year monitoring report
finding was resolved, explain resolution, and indicate
such in the current report as resolved.
b
. If the Project prior Grant Year report finding is not resolved, indicate why it has not been resolved and
what the Subrecipient is doing to resolve the prior
year finding and indicate such in the current report.

EXHIBIT H

C. PLANNING

Objective
To determine that the Planning expenditures were appropriately documented and that the activities aligned with the project’s goals and objectives. If the Planning activities involved employees, determine if the Subrecipient appropriately documented the Planning expenditures using employee timecards and sign-in sheets. If the Planning activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Planning
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient appropriately document the
Planning expenditures providing copies of the
support documentation that indicated the efforts
made to produce the final product and a copy of
the product produced?

3. If Planning expenditures relate to the use of employees, did the Subrecipient use employee timecards and
sign-in sheets?

4. If Planning expenditures relate to the use of
consultants/contractors, did the Subrecipient
follow proper procurement procedures to hire
the consultants or contractors?

5. Did the Subrecipient accurately report the
Planning expenditures in their accounting records?

6. For Projects with overtime expenditures for
Planning:

a. Did the Subrecipient maintain employee
timecards to appropriately document the
overtime expenditures?

EXHIBIT H

C. PLANNING (Continued)

Verification Yes No Comments

b. Did the Subrecipient accurately report the
overtime expenditures in their accounting
records?

7. For Projects with backfill expenditures for Planning:

a. Does the Subrecipient have documentation
that the backfill expenditures were approved
by the State?

b. Did the Subrecipient appropriately document
the backfill expenditures using employee
timecards and sign-in sheets?

c. Did the Subrecipient accurately report the
backfill expenditures in their accounting
records?

8. Were the employee timecards utilized in Planning
activities signed and dated by the employee and
direct supervisor?

9. Were the Planning expenditures consistent with the
State approved grant award and/or post award
modification(s)?

10. Ensure the Subrecipient corrected area of
noncompliance that remain outstanding and were
reported as findings in prior Grant Year monitoring
reports submitted to HSGA:

a. If the project prior Grant Year monitoring report
finding was resolved, explain resolution, and
indicate such in the current report as resolved.

b. If the project prior Grant Year monitoring report
finding is not resolved, indicate why it has not been
resolved and what the Subrecipient is doing to
resolve the prior year finding and indicate such in
the current report.

EXHIBIT H

D. EQUIPMENT
Objective
To determine that the project Equipment expenditures are supported by invoices and that a listing of the Equipment/property is maintained by the Subrecipient. To determine that the purchases are aligned with the project’s goals and objectives. Use Worksheets 2 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Equipment
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient maintain invoices to support
the Equipment expenditures?

3. Did the Subrecipient follow proper procurement
procedures to purchase the Equipment and were
the items listed in the federal “Authorized
Equipment List” and/or “Standardized Equipment List”?

4. Did the Subrecipient accurately report the
Equipment expenditures in their accounting records?

5. Did the Subrecipient maintain an Equipment
inventory that listed the following:
a) Description of Equipment,
b) Serial number or other identification number,
c) AEL number,
d) Fund/source/grant year,
e) Title holder,
f) 100 percent of federal participation. If no, then identify percentage, g) Acquisition date,
h) Acquisition cost,
i) Quantity,
j) Equipment location,
k) Use and condition of Equipment,
l) Disposal date and sale price of the Equipment

6. Did the Subrecipient conduct an inventory of
Equipment purchased with Cal/OES grant funds at
least once every two years?

EXHIBIT H

D. EQUIPMENT (Continued)

Verification Yes No Comments

7. Was the Equipment physically inspected to ensure:
a. The Equipment existed and agreed to inventory
listing?
b. The Equipment worked and adequately trained
staff are available to operate the Equipment?

8. Did the Subrecipient maintain Equipment in a secure
location?

9. For property other than Equipment, i.e. supplies, did the Subrecipient have controls and accountability to
safeguard and ensure that the items are used and
solely for authorized purposes?

10. For Equipment disposal, if any:
a. Was the disposition consistent with federal
regulations?
b. What is the status of the proceeds received from the disposal?

11. Did the Subrecipient have a policy for damaged,
destroyed, lost or stolen Equipment including but
not limited to informing the Cal/OES, steps to replace the Equipment and an investigative process?

12. Were the Equipment expenditures consistent with
State approval grant award and/or post award
modification(s)?

13. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA:
a. If the project prior Grant Year monitoring report finding was resolved, explain resolution, and indicate such in
the current report as resolved.
b. If the project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved
and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

EXHIBIT H

E. EXERCISE
Objective
To determine that the Exercise expenditures were appropriately documented and the activities align with project’s goals and objectives. If the Exercise activities involved employees, determine if the Subrecipient appropriately documented the Exercise expenditures using timecards and sign-in sheets. If the Exercise activities involved using consultants or consultants, determine if the Subrecipient followed the appropriate procurement procedure. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Exercise
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient receive prior approval from the State either via email or other documentation and did it include the Exercise course name and number?

3. If the Exercise expenditures relate to the use of employees, did the Subrecipient appropriately document the Exercise expenditures using employee timecards, sign-in sheets, and certificates for Exercise?

4. If the Exercise expenditures relate to the use of consultants/ contractors, did the Subrecipient follow proper procurement procedures to hire the consultants or contractors?

5. Did the Subrecipient accurately report the Exercise
expenditures in their accounting records?

6. For Projects with overtime expenditures for Exercise:
a. Did the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime expenditures in their accounting records?
c. Did the Subrecipient accurately report the backfill expenditures in their accounting records?

7. For Projects with backfill expenditures for Exercise:
a. Does the Subrecipient have documentation that
the backfill expenditures were approved by the State?
b. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
sign-in sheets?

EXHIBIT H

E. EXERCISE (Continued)
Verification Yes No Comments

8. Were the employee timecards utilized in the Exercise activities signed and dated by the employee and direct supervisor?

9. Were the Exercise expenditures consistent with the State approved grant award and/or post award modifications?

10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports:

a. If the Project prior Grant Year monitoring report finding was resolved, explain resolution and indicate such in
the current report as resolved.

b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

EXHIBIT H

F. ORGANIZATION
Objective
To determine that the Organization expenditures were appropriately documented and that the activities align with the project’s goals and objectives. If the Organization activities involved employees, determine if the Subrecipient appropriately documented the Organization expenditures using employee timecards and sign-in sheets. If the Organization activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Organization expenditures? If so, continue. If no, continue to next section.

2. If the Organization expenditures relate to the use of employees, did the Subrecipient document the expenditures using employee timecards, sign-in sheets, or with other support documentation that substantiated the expense?

3. If the Organization expenditures relate to the use of consultants or contractors, did the Subrecipient follow proper procurement procedures to hire the consultants
or contractors?

4. Did the Subrecipient accurately report the Organization expenditures in their accounting records?

5. For Projects with overtime expenditures for Organization:

a. Did the Subrecipient maintain employee timecards to
appropriately document the overtime expenditures?

b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records.?

EXHIBIT H

F. ORGANIZATION (Continued)
Ve rification Yes No Comments

6. F
or Projects with backfill expenditures for Organization:
b
. Does the Subrecipient have documentation that the
b
ackfill expenditures were approved by the State?
c. D
id the Subrecipient appropriately document the
b
ackfill expenditures using employee timecards and
other payroll documentation?

7. Were employee timecards utilized in Organization activities signed and dated by the employee and direct supervisor?

8. W
ere the Organization expenditures consistent with the State approved grant award and/or post award modification(s)?

9. E
nsure that the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Gran
t Year monitoring reports maintained by HSGA:
a. I
f the Project prior Grant Year monitoring report finding was resolved, explain resolution and indicate such in the current report as resolved.
b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior yea r
f
inding and indicate such in the current report.

EXHIBIT H

ITEM # 9

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: ADOPT RESOLUTION 24-67 TO AUTHORIZE THE CITY MANAGER TO

EXECUTE THE SAFE CLEAN WATER MUNICIPAL FUNDS TRANSFER

AGREEMENT WITH LOS ANGELES COUNTY FLOOD CONTROL

DISTRICT

DATE: August 28, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt Resolution 24-67 authorizing the City Manager to execute the Safe Clean Water Municipal Funds Transfer Agreement with Los Angeles County Flood Control District; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The estimated revenues for the City of Montebello, through the Safe Clean Water Municipal Program are expected to be approximately $900,000 annually, for the next thirty years that are eligible to be spent on various water quality related activities. These funds are recorded in Fund 229 (Measure W Fund) and have been appropriated for Fiscal Year 2024-25.

BACKGROUND/DISCUSSION:

Staff is requesting City Council authorization to enter into an agreement with the Los Angeles County Flood Control District (LACFCD) to receive funds coming from the Municipal portion of the Safe Clean Water Program. This agreement formalizes the details that include eligible expenditures, reporting requirements and timelines.

The Municipal Separate Storm Sewer System (MS4) permit is the State's implementation of the Federal National Pollutant Discharge Elimination System (NPDES) program, which was developed and is continuously adapted in response to the Clean Water Act. It is

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024

enforced by the Los Angeles Regional Water Quality Control Board, (Regional Board).

Due to the lack of funding for these complex requirements, the County of Los Angeles proposed a property tax measure to be placed on the ballot in November of 2018.

Measure W passed, and is now known as the Safe Clean Water Program. The Safe Clean Water Program revenues are collected as a parcel tax by Los Angeles County and are broken into three categories. The District program, which receives 10% of the funds, is kept by LACFCD to cover the cost of administration and implementation of the program.

The Regional program, which receives 50% of the funds, are allocated as competitive funding for infrastructure construction, implementation, operations and maintenance, and administration of watershed-based projects and programs. The Municipal program, which is the topic of this agreement, receives 40% of the funds, which go directly to individual cities to carry out compliance activities, programs, and projects.

In order to receive Safe, Clean Water Municipal program funds, the City must execute the attached agreement and submit an expenditure plan annually. The annual expenditure plan details the use of funds and how they relate to the Safe Clean Water Program goals. The fund expenditures can only be used on eligible expenses such as installation of catch basin grates and filters, catch basin cleaning, stormwater project development, and other programs that meet the funding criteria. City staff plan to utilize these funds for compliance requirements such as: trash capture system purchase, installation and maintenance. A dedicated fund has been created in the City' s budget per these requirements (i.e., Fund 229). Fund expenditures must comply with various auditing and progress report requirements, as detailed in the agreement. The attached agreement will expire at the end of FY 2027-28, at which time a new agreement would need to be executed.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends the approval of Resolution 24-67 (Attachment A), authorizing the City Manager to execute the attached Transfer Agreement (Attachment B) between the Los Angeles County Flood Control District and the City of Montebello to transfer funds from the Safe Clean Water Program - Municipal Program, to the City of Montebello.

ATTACHMENT(S)

1. Attachment A - Resolution No. 24-67

2. Attachment B - Safe Clean Water Program Agr. No. 2024MP53

RESOLUTION NO. 24-67
A RE

SOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, APPROVING AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE LOS ANGELES REGION SAFE

CLEAN WATER (SCW) PROGRAM, MUNICIPAL TRANSFER

AGREEMENT WITH THE LOS ANGELES COUNTY FLOOD CONTROL

DISTRICT
RE
CITALS
W
HEREAS, the City Council of the City of Montebello (“City”) is eligible to receive funding for Stormwater, Urban Runoff Pollution and Water Quality projects, through the Los Angeles County Flood Control District (“District”); and W
HEREAS, pursuant to Section 16.05.A.1 of the Los Angeles County Flood Control District Code, prior to their receipt of Safe Clean Water ( “SCW”) Program funds Municipalities must enter into a Municipal Transfer Agreement with the District to transfer SCW Program funds (“Agreement”); and
W
HEREAS, the Agreement includes details about the goals of the program, reporting and auditing requirements along with timelines, said Contract being substantially in the form attached hereto and made a part hereof by reference as though the same were set forth in full herein.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

S
ECTION 1. AUTHORITY. The City Council hereby approves and authorizes the City Manager to execute the Safe Clean Water Program Municipal Transfer Agreement with the Los Angeles County Flood Control District, in the form attached to this Resolution as Exhibit “A”, and any other documents necessary for the City’s participation in the Safe Clear Water Program.

S
ECTION 2. ADOPTION. The City Clerk shall certify t o the adoption of this resolution and shall cause the same to be processed in the manner required by law.

AP
PROVED AND ADOPTED THIS 28TH DAY OF AUGUST 2024.
___
____________________________
Scarlet Peralta, Mayor

ATTACHMENT A

RESOLUTION NO. 24-67

A
TTEST: APPROVED AS TO FORM:
___
_____________________________ _ _______________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney S

TATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I
, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24- 67 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of August 2024 and that said Resolution was adopted by the following vote, to-wit:

A
YES:

NOES:

ABSTAIN:

ABSENT:

T
he undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

D
ATE:

Christopher Jimenez, City Clerk
Exhibits:
• Exhibit A – Municipal Transfer Agreement

TRANSFER AGREEMENT BETWEEN

THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AND MONTEBELLO AGREEMENT NO. 2024MP53
SAFE, CLEAN WATER PROGRAM – MUNICIPAL PROGRAM
This Transfer Agreement, hereinafter referred to as “Agreement,” is entered into as of by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and Montebello, hereinafter referred to as "Municipality." WHEREAS, District, pursuant to the Los Angeles Region Safe, Clean Water (SCW) Program ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), administers the SCW Program for the purpose of funding Projects and Programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District;
WHEREAS, pursuant to Section 16.04.A.2. of the Los Angeles County Flood Control District Code, forty percent (40%) of annual SCW Program tax revenues shall be allocated to Municipalities within the District, in the same proportion as the amount of revenues collected within each Municipality, to be expended by those cities within the cities' respective jurisdictions and by the County within the unincorporated areas that are within the boundaries of the District, for the implementation, operation and maintenance, and administration of Projects and Programs, in accordance with the criteria and procedures established in this Chapters 16 and 18 of the Los Angeles County Flood Control District Code; WHEREAS, pursuant to Section 16.05.A.1. of the Los Angeles County Flood Control District Code, prior to their receipt of SCW Program funds, Municipalities must enter into an agreement with the District to transfer SCW Program funds;
WHEREAS, the County of Los Angeles Board of Supervisors has approved a standard template Agreement, as required by and in accordance with Section 18.09 of the Los Angeles County Flood Control District Code, for the transfer of SCW Program funds to Municipalities.

NOW, THEREFORE , in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Municipality, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:

I. DEFINITIONS
The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code shall apply to this Agreement. In addition, the following definitions shall also apply:
“Agreement” means this Transfer Agreement, including all exhibits and attachments hereto. “Annual Plan” means the plan referred to in Section 18.09.B.5 of the Code that includes the contents specified in Exhibit A.
"Code" means the Los Angeles County Flood Control District Code. “Days” means calendar days unless otherwise expressly indicated.
“Fiscal Y ear” means the period of twelve (12) months terminating on June 30 of any year. “Safe Clean Water (SCW) Program Payment” means the Municipality's annual allocation of SCW Program funds as described in Section 16.04.A.2. of the Code disbursed by the District to the Municipality. “Y ear” means calendar year unless otherwise expressly indicated.

II. PARTY CONTACTS
The District and the Municipality designate the following individuals as the primary points of contact and communication regarding the Municipal Program and the administration and implementation of this Agreement.

Los Angeles County Flood Control District Municipality: Montebello Name: Haris Harouny Name:

Address: 900 S Fremont Ave, Alhambra, CA
91803
Address:

Phone: (626) 300-2620 Phone:

P
age 1 of 14
Cesar Roldan
1600 W. Beverly Blvd.

Montebello, CA 90640
323-887-1462

ATTACHMENT B
Municipal Program
Agreement No.2024MP53

Email: [email protected] Email:

Either party to this Agreement may change the individual identified as the primary point of contact above by providing written notice of the change to the other party.

III. EXHIBITS INCORPORATED BY REFERENCE
The following exhibits to this Agreement, including any amendments and supplements hereto, are hereby incorporated herein and made a part of this Agreement:

EXHIBIT A – ANNUAL PLAN CONTENTS
EXHIBIT B – GENERAL TERMS AND CONDITIONS
EXHIBIT C – NATURE-BASED SOLUTIONS (Best Management Practices) EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT IV. MUNICIPAL PROGRAM IMPLEMENTATION
A. The Municipality shall annually prepare and submit to the District, an Annual Plan. The Annual Plan shall be submitted not later than 90-days prior to the start of the Fiscal Y ear for which the Plan is prepared.

B. The Municipality shall utilize the SCW Program Payments in compliance with Chapters 16 and 18 of the Code.

C. The Municipality shall comply with the terms and conditions in Exhibits B, C, and D, of this Agreement, and all applicable provisions of Chapters 16 and 18 of the Code, specifically including, without limitation, Section 18.06.

V. SCW PROGRAM PAYMENTS TO MUNICIPALITIES
A. SCW Program Payments will generally be available for disbursement by December 31, provided a duly executed transfer agreement is in effect and subject to the Municipality's compliance with the conditions described in paragraph B, below; however the District may, in its discretion, change the date and number of the actual disbursements for any Fiscal Y ear based on the amount and timing of revenues actually collected by the District.

B. The District shall disburse the Municipality's SCW Program Payment upon satisfaction of the following conditions: (1) the District has received the Annual Progress/Expenditure Report required pursuant to Section

18.06.D of the Code; (2) the District has received Municipality's Annual Plan for that Fiscal Y ear, and (3) the Municipality has complied with the audit requirements of Section B-6 of Exhibit B.

C. Notwithstanding any other provision of this Agreement, no disbursement shall be made at any time or in any manner that is in violation of or in conflict with federal, state, County laws, policies, or regulations.

D. All disbursements shall be subject to and be made in accordance with the terms and conditions in this Agreement and Chapters 16 and 18 of the Code.

VI. TERM OF AGREEMENT
This Agreement shall expire at the end of the 2027-28 Fiscal Y ear. The parties shall thereafter enter into a new agreement based on the most recent standard template agreement approved by the Board.

VII. EXECUTION OF AGREEMENT
This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in form of electronic records and are executed electronically, whether digital or encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument.

The District and the Municipality hereby agree to regard facsimile/electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on this Agreement and on any addenda or amendments thereto, delivered or sent via facsimile or electronic mail or other electronic means, as legally sufficient evidence that such original signatures have been affixed to this Agreement and any addenda or amendments thereto such that the parties need not follow up facsimile/electronic transmissions of such documents with subsequent (non- facsimile/electronic) transmission of “original” versions of such documents.

Further, the District and the Municipality: (i) agree that an electronic signature of any party may be used to authenticate this Agreement or any addenda or amendment thereto, and if used, will have the same force and effect as a manual signature; (ii) acknowledge that if an electronic signature is used, the other party will rely on such signature as binding the party using signature, and (iii) hereby waive any defenses to the enforcement of the terms of this agreement based on the foregoing forms of signature.

Municipal Program
Agreement No.2024MP53

[email protected]

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

By:

Name:

Title:

Date:

LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT:

By:

Name:

Title:

Date:

Municipal Program
Agreement No.2024MP53

City Manager
Raul Alvarez

EXHIBIT A – ANNUAL PLAN CONTENTS
A-1. Description of all projects anticipated to be funded using the SCW Program Payment. Include a discussion of how the projects will result in the achievement of one or more SCW Program Goals, including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.

A-2. Description of all programs anticipated to be funded using the SCW Program Payment. Include a discussion of how the programs will result in the achievement of one or more SCW Program Goals; including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.

A-3. Description of all operation and maintenance activities anticipated to be funded using the SCW Program Payment.

Include a discussion of how those activities will result in the achievement of one or more SCW Program Goals.

Additional operation and maintenance activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.

A-4. Description of the stakeholder and community outreach/engagement activities anticipated to be funded with the SCW Program Payment, including discussion of how local NGOs or CBOs will be involved, if applicable, and if not, why. Additional outreach/engagement activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.

A-5. Description of post-construction monitoring for projects completed using the SCW Program Payment. Additional post-construction monitoring activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.

A-6. Provide the status of any projects that have been awarded (or are seeking award of) Institute for Sustainable Infrastructure (ISI) verification, if applicable.

A-7. Provide the budget for the activities described in provisions A1 through A-5 SCW Program Payment.

Municipal Program
Agreement No.2024MP53

EXHIBIT B – GENERAL TERMS AND CONDITIONS
B-1. Accounting and Deposit of Funding Disbursement

1. SCW Program Payments distributed to the Municipality shall be held in a separate interest-bearing account and shall not be combined with other funds. Interest earned from each account shall be used by the Municipality only for eligible expenditures consistent with the requirements of the SCW Program.

2. The Municipality shall not be entitled to interest earned on undisbursed SCW Program Payments; interest earned prior to disbursement is property of the District.

3. The Municipality shall operate in accordance with Generally Accepted Accounting Principles (GAAP).

4. The Municipality shall be strictly accountable for all funds, receipts, and disbursements for their SCW Program Payment.

B-2. Acknowledgement of Credit and Signage
The Municipality shall include appropriate acknowledgement of credit to the District’s Safe, Clean Water Program for its support when promoting activities funded with SCW Program funds or using any data and/or information developed SCW Program funds. When the SCW Program Payment is used, in whole or in part, for construction of an infrastructure Project, signage shall be posted in a prominent location at Project site(s) or at the Municipality’s headquarters and shall include the Safe, Clean Water Program color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” At a minimum the sign shall be 2’ x 3’ in size. The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.

When the SCW Program Payment is used, in whole or in part, for a scientific study, the Municipality shall include the following statement in the study report: “Funding for this study has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.

B-3. Acquisition of Real Property - Covenant
Any real property acquired in whole or in part with SCW Program funds shall be used for Projects and Programs that are consistent with the SCW Program Goals and with the provisions of Chapter 16 and 18 of the Code.

Any Municipality that acquires the fee title to real property using, in whole or in part, SCW Program funds shall record a document in the office of the Registrar-Recorder/County Clerk containing a covenant not to sell or otherwise convey the real property without the prior express written consent of the District, which consent shall not be unreasonably withheld.

B-4. Amendment
Except as provided in Section II of the Agreement, no amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. No oral or written understanding or agreement not incorporated in this Agreement is binding on any of the parties.

B-5. Assignment
The Municipality shall not assign this Agreement.

B-6. Audit and Recordkeeping

1. The Municipality shall retain for a period of seven (7) years, all records necessary in accordance with Generally Accepted Accounting Principles to determine the amounts expended, and eligibility of Projects implemented using SCW Program Payments. The Municipality, upon demand by authorized representatives of the District, shall make such records available for examination and review or audit by the District or its authorized representatives. Records shall include accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files, including documentation covering negotiated settlements,
invoices, and any other supporting evidence deemed necessary to substantiate charges related to SCW Program Payments and expenditures.

2. The Municipality is responsible for obtaining an independent audit to determine compliance with the terms and conditions of this Agreement and all requirements applicable to the Municipality contained in chapters 16 and 18 of the Code. Municipality shall obtain an independent audit of their SCW Program Payments every three (3) years. Audits shall be funded with Municipal Program funds.

3. Municipality shall file a copy of all audit reports by the ninth (9) month from the end of each three (3) year periodth Municipal Program
Agreement No.2024MP53

to detail the preceding three (3) years of expenditures. Audit reports shall be posted on the District’s publicly accessible website. Due date example below.

Every Third Fiscal Year
Fiscal Year Audit Begins Audit Report Due to District
2023-24 7/1/2027 No later than 3/31/2028

4. Upon reasonable advanced request, the Municipality shall permit the Chief Engineer to examine the infrastructure Projects using SCW Program Payments. The Municipality shall permit the authorized District representative, including the Auditor-Controller, to examine, review, audit, and transcribe any and all audit reports, other reports, books, accounts, papers, maps, and other records that relate to the SCW Program Payments. Examination activities are considered District administration of the SCW Program.

5. Expenditures determined by an audit to be in violation of any provision of Chapters 16 or 18 of the Code, or of this Agreement, shall be subject to the enforcement and remedy provisions of Section 18.14 of the Code.

B-7. Availability of Funds
District’s obligation to disburse the SCW Program Payment is contingent upon the availability of sufficient funds to permit the disbursements provided for herein. If sufficient funds are not available for any reason including, but not limited to, failure to fund allocations necessary for disbursement of the SCW Program Payment, the District shall not be obligated to make any disbursements to the Municipality under this Agreement. This provision shall be construed as a condition precedent to the obligation of the District to make any disbursements under this Agreement. Nothing in this Agreement shall be construed to provide the Municipality with a right of priority for disbursement over any other Municipality. If any disbursements due to the Municipality under this Agreement are deferred because sufficient funds are unavailable, it is the intention of the District that such disbursement will be made to the Municipality when sufficient funds do become available, but this intention is not binding. If this Agreement’s funding for any Fiscal Y ear is reduced or deleted by order of the Board, the District shall have the option to either cancel this Agreement with no liability occurring to the District or offer an amendment to the Municipality to reflect the reduced amount.

B-8. Choice of Law
The laws of the State of California govern this Agreement.

B-9. Claims
Any claim of the Municipality is limited to the rights, remedies, and claims procedures provided to the Municipality under this Agreement. Municipal expenditures of a SCW Program Payment that involves the District shall utilize a separate and specific agreement to that Project that includes appropriate indemnification superseding that in this Agreement.

B-10. Compliance with SCW Program
The Municipality shall comply with and require its contractors and subcontractors to comply with all provisions of Chapters 16 and 18 of the Code.

B-11. Compliance with Law, Regulations, etc.

The Municipality shall, at all times, comply with and require its contractors and subcontractors to comply with all applicable local, state and federal laws, rules, guidelines, regulations, and requirements.

B-12. Continuous Use of Municipal Projects; Lease or Disposal of Municipal Projects The Municipality shall not abandon, substantially discontinue use of, lease, or dispose of all or a significant part or portion of any Project funded in whole or in part with SCW Program Payments during the useful life (defined as 30 years unless specified otherwise in annual plans and subsequent reports) of the Project without prior written approval of the District.

Such approval may be conditioned as determined to be appropriate by the District, including a condition requiring repayment of a pro rata amount of the SCW Program Payments used to fund the Project together with interest on said amount accruing from the date of lease or disposal of the Project.

B-13. Disputes
Should a dispute arise between the parties, the party asserting the dispute will notify the other parties in writing of the dispute. The parties will then meet and confer within 21 calendar days of the notice in a good faith attempt to resolve the dispute.

If the matter has not been resolved through the process set forth in the preceding paragraph, any party may initiate mediation of the dispute. Mediation will be before a retired judge or mediation service mutually agreeable to the parties.

Municipal Program
Agreement No.2024MP53

All costs of the mediation, including mediator fees, will be paid one-half by the District and one-half by the Municipality.

SCW Program Payments shall not be used to pay for any costs of the mediation.

The parties will attempt to resolve any dispute through the process set forth above before filing any action relating to the dispute in any court of law.

B-14. Final Inspection and Certification of Registered Professional Upon completion of the design phase and before construction of a project, the Municipality shall provide certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist) that the design has been completed.

Upon completion of the project, the Municipality shall provide for a final inspection and certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Agreement.

B-15. Force Majeure.

In the event that Municipality is delayed or hindered from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, inability to procure materials not related to the price thereof, riots, insurrection, war, or other reasons of a like nature beyond the control of the Municipality, then performance of such acts shall be excused for the period of the delay, and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay.

B-16. Funding Considerations and Exclusions

1. All expenditures of SCW Program Payments by Municipality must comply with the provisions of Chapters 16 and 18 of the Los Angeles County Flood Control District Code, including but not limited to the provisions regarding eligible expenditures contained in Section 16.05.A.2 and the provision regarding ineligible expenditures contained in Section 16.05.A.3.

2. SCW Program Payments shall not be used in connection with any Project implemented as an Enhanced Compliance Action ("ECA") and/or Supplemental Environmental Project ("SEP") as defined by State Water Resources Control Board Office of Enforcement written policies, or any other Project implemented pursuant to the settlement of an enforcement action or to offset monetary penalties imposed by the State Water Resources Control Board, a Regional Water Quality Control Board, or any other regulatory authority; provided, however, that SCW funds may be used for a Project implemented pursuant to a time schedule order ("TSO") issued by the Los Angeles Regional Water Quality Control Board if, at the time the TSO was issued, the Project was included in an approved watershed management program (including enhanced watershed management programs) developed pursuant to the MS4 Permit.

B-17. Indemnification
The Municipality shall indemnify, defend and hold harmless the District, the County of Los Angeles and their elected and appointed officials, agents, and employees from and against any and all liability and expense, including defense costs, legal fees, claims, actions, and causes of action for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, or property damage, arising from or in conjunction with: (1) any Project or Program implemented by the Municipality, in whole or in part, with SCW Program Payments or (2) any breach of this Agreement by the Municipality.

B-18. Independent Actor
The Municipality, and its agents and employees, if any, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents of the District.

The Municipality shall not contract work with a contractor who is in a period of debarment from any agency within the District. (LACC Chapter 2.202)
B-19. Integration
This is an integrated Agreement. This Agreement is intended to be a full and complete statement of the terms of the agreement between the District and Municipality, and expressly supersedes any and all prior oral or written agreements, covenants, representations and warranties, express or implied, concerning the subject matter of this Agreement.

B-20. Lapsed Funds

1. The Municipality shall be able to carry over uncommitted SCW Program Payments for up to five (5) years from Municipal Program
Agreement No.2024MP53

the end of the fiscal year in which those funds are transferred from the District to the Municipality.

2. If the Municipality is unable to expend the SCW Program Payment within five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Municipality, then lapsed funding procedures will apply. Lapsed funds are funds that were transferred to the Municipality but were not committed to eligible expenditures by the end of the fifth (5th) fiscal year after the fiscal year in which those funds were transferred from the District.

3. Lapsed funds shall be allocated by the Watershed Area Steering Committee of the respective Watershed Area to a new Project with benefit to that Municipality, if feasible in a reasonable time frame, or otherwise to the Watershed Area.

4. In the event that funds are to lapse, due to circumstances beyond the Municipality’s control, then the Municipality may request an extension of up to twelve (12) months in which to commit the funds to eligible expenditures.

Extension Requests must contain sufficient justification and be submitted to the District in writing no later than three (3) months before the funds are to lapse.

5. The decision to grant an extension is at the sole discretion of the District.

6. Funds still uncommitted to eligible expenditures after an extension is granted will be subject to lapsed funding procedures without exception. Example Below.

Fiscal Year

Transferred
Funds Lapse
After
Extension
Request Due
Commit By
2019-20 6/30/2025 No later than
3/31/2025
No later than
6/30/2026
B-21. Municipal Project Access
Upon reasonable advance request, the Municipality shall ensure that the District or any authorized representative, will have safe and suitable access to the site of any Project implemented by the Municipality in whole or in part with SCW Program Payments at all reasonable times.

B-22. Non-Discrimination
The Municipality agrees to abide by all federal, state, and County laws, regulations, and policies regarding non- discrimination in employment and equal employment opportunity.

B-23. No Third-Party Rights
The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or of any duty, covenant, obligation, or undertaking established herein B-24. Notice

1. The Municipality shall notify the District in writing within five (5) working days of the occurrence of the following:
a. Bankruptcy, insolvency, receivership or similar event of the Municipality; or b. Actions taken pursuant to State law in anticipation of filing for bankruptcy.

2. The Municipality shall notify the District within ten (10) working days of any litigation pending or threatened against the Municipality regarding its continued existence, consideration of dissolution, or disincorporation.

3. The Municipality shall notify the District promptly of the following:
a. Any significant deviation from the submitted Annual Plan for the current Fiscal Y ear, including discussion of any major changes to the scope of funded projects or programs, noteworthy delays in implementation, reduction in benefits or community engagement, and/or modifications that change the SCW Program Goals intended to be accomplished.
b. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Municipality agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the District has determined what actions should be taken to protect and preserve the resource. The Municipality agrees to implement appropriate actions as directed by the District. c. Any public or media event publicizing the accomplishments and/or results of this Agreement and provide the opportunity for attendance and participation by District representatives with at least fourteen (14) days’ notice to the District.

B-25. Municipality’s Responsibility for Work
The Municipality shall be responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Municipality shall be responsible for responding to any and all disputes arising out of its contracts for work on the Project.

The District will not mediate disputes between the Municipality and any other entity concerning responsibility for Municipal Program
Agreement No.2024MP53

performance of work.

B-26. Reporting
The Municipality shall be subject to and comply with all applicable requirements of the District regarding reporting requirements. Municipalities shall report available data through the SCW Reporting Module, once available.

1. Annual Progress/Expenditure Reports. The Municipality shall submit Annual Progress/Expenditure Reports, using a format provided by the District, within six (6) months following the end of the Fiscal Y ear to the District to detail the activities of the prior year. The Annual Progress/Expenditure Reports shall be posted on the District’s publicly accessible website and on the Municipality’s website. The Annual Progress/Expenditure Report shall include:
a. Amount of funds received;
b. Breakdown of how the SCW Program Payment has been expended; c. Documentation that the SCW Program Payment was used for eligible expenditures in accordance with Chapters 16 and 18 of the Code;
d. Description of activities that have occurred, milestones achieved, and progress made to date, during the applicable reporting period including comparison to the Annual Plan and corresponding metrics; e. Discussion of any existing gaps between what was planned and what was achieved for the prior year, include any lessons learned;
f. Description of the Water Quality Benefits, Water Supply Benefits, and Community Investment Benefits and a summary of how SCW Program Payments have been used to achieve SCW Program Goals for the prior year, including graphical representation of available data and specific metrics to demonstrate the benefits being achieved through the years’ investments.
g. Discussion of alignment with other local, regional, and state efforts, resources, and plans, as applicable. This includes discussion of opportunities for addressing additional SCW Program Goals, leveraging SCW Program Goals, and increasing regional capacity to supplement the SCW Program. h. Additional financial or Project-related information in connection with activity funded in whole or in part using SCW Program Payments as required by the District.
i. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate), that projects implemented with SCW Program Payments were conducted in accordance with Chapters 16 and 18 of the Code.
j. Report on annual and total (since inception of program) benefits provided by programs and projects funded by SCW Program Payment. This includes comparisons to annual plans and alignment with corresponding specific quantitative targets and metrics (note that SCW Reporting Module will facilitate calculation of benefits and graphical representation of pertinent data):
i. Annual volume of stormwater captured and treated
ii. Annual volume of stormwater captured and reused
iii. Annual volume of stormwater captured and recharged to a managed aquifer iv. Annual creation, enhancement, or restoration of Community Investment Benefits. If none, discuss considerations explored and reasons to not include.
v. Annual acreage increases in Nature-Based Solutions and claimed level of NBS (with matrix demonstrating determination of good, better, best, as outlined in Exhibit C). If none, discuss considerations explored and reasons to not include.
vi. Annual expenditures providing DAC Benefits. If none, discuss considerations explored and reasons to not include.

2. Documentation of the Community Outreach and Engagement utilized for and/or achieved with the SCW Program Payment described in the Annual Plan Exhibit A. This information must be readily accessible to members of the public.

3. As Needed Information or Reports. The Municipality agrees to promptly provide such reports, data, and information as may be reasonably requested by the District including, but not limited to material necessary or appropriate for evaluation of the SCW Program or to fulfill any reporting requirements of the County, state or federal government.

B-27. Representations, Warranties, and Commitments
The Municipality represents, warrants, and commits as follows:

1. Authorization and Validity. The execution and delivery of this Agreement, including all incorporated documents, by the individual signing on behalf of Municipality, has been duly authorized by the governing body of Municipality, as applicable. This Agreement constitutes a valid and binding obligation of the Municipality, enforceable in accordance with its terms, except as such enforcement may be limited by law.

2. No Violations. The execution, delivery, and performance by the Municipality of this Agreement, including all incorporated documents, do not violate any provision of any law or regulation in effect as of the date set forth on the first page hereof, or result in any breach or default under any contract, obligation, indenture, or other instrument Municipal Program
Agreement No.2024MP53

to which the Municipality is a party or by which the Municipality is bound as of the date set forth on the first page hereof.

3. No Litigation. There are no pending or, to the Municipality’s knowledge, threatened actions, claims, investigations, suits, or proceedings before any governmental authority, court, or administrative agency which affect the Municipality's ability to complete the Annual Plan.

4. Solvency. None of the transactions contemplated by this Agreement will be or have been made with an actual intent to hinder, delay, or defraud any present or future creditors of the Municipality. As of the date set forth on the first page hereof, the Municipality is solvent and will not be rendered insolvent by the transactions contemplated by this Agreement. The Municipality is able to pay its debts as they become due.

5. Legal Status and Eligibility. The Municipality is duly organized and existing and in good standing under the laws of the State of California. The Municipality shall at all times maintain its current legal existence and preserve and keep in full force and effect its legal rights and authority.

6. Good Standing. The Municipality must demonstrate it has not failed to comply with previous County and/or District audit disallowances within the preceding five years.

B-28. Travel
Any reimbursement for necessary ground transportation and lodging shall be at rates not to exceed those set by the California Department of Human Resources; per diem costs will not be eligible expenses. These rates may be found at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel amounts that are current as of the date costs are incurred by the Municipality. No travel outside the Los Angeles County Flood Control District region shall be reimbursed unless prior written authorization is obtained from the Program Manager.

B-29. Unenforceable Provision
In the event that any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable, the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

B-30. Withholding of Disbursements and Material Violations Notwithstanding any other provision of this Agreement, the District may withhold all or any portion of the SCW Program Payment for any Fiscal Y ear in the event that:

1. The Municipality has violated any provision of this Agreement; or

2. The Municipality fails to maintain reasonable progress in achieving SCW Program Goals, following an opportunity to cure.

3. Failure to remain in Good Standing, described in Section B-26 of Exhibit B.

4. Failure to submit annual reports on meeting SCW Program Goals.

Municipal Program
Agreement No.2024MP53

EXHIBIT C – NATURE BASED SOLUTIONS (NBS) BEST MANAGEMENT PRACTICES Municipalities shall consider incorporation of Nature-based solutions (NBS) into their projects. NBS refers to the sustainable management and use of nature for undertaking socio-environmental challenges, including climate change, water security, water pollution, food security, human health, and disaster risk management. As this environmental management practice is increasingly incorporated into projects for the SCW Program, this guidance document may be expanded upon to further quantify NBS practices based on benefits derived from their incorporation on projects.

The SCW Program defines NBS as a Project that utilizes natural processes that slow, detain, infiltrate or filter Stormwater or Urban Runoff. These methods may include relying predominantly on soils and vegetation; increasing the permeability of Impermeable Areas; protecting undeveloped mountains and floodplains; creating and restoring riparian habitat and wetlands; creating rain gardens, bioswales, and parkway basins; enhancing soil through composting, mulching; and, planting trees and vegetation, with preference for native species. NBS may also be designed to provide additional benefits such as sequestering carbon, supporting biodiversity, providing shade, creating and enhancing parks and open space, and improving quality of life for surrounding communities. NBS include Projects that mimic natural processes, such as green streets, spreading grounds and planted areas with water storage capacity. NBS may capture stormwater to improve water quality, collect water for reuse or aquifer recharge, or to support vegetation growth utilizing natural processes.

Municipalities are to include in each Annual Progress/Expenditure Report whether and how their project achieves a good, better, or best for each of the 6 NBS methods in accordance with the guidance below. Additionally, Annual Progress/ Expenditure Reports should include discussion on any considerations taken to maximize the class within each method. If at least 3 methods score within a single class, the overall project can be characterized as that class.

Municipalities must attach a copy of the matrix for each project with the good, better, or best column indicated for each method, to facilitate District tracking of methods being utilized.

METHODS GOOD BETTER BEST
Vegetation/Green
Space
Use of climate
appropriate, eco-friendly
vegetation
(groundcover, shrubs, and
trees) / green space 5%-
15% covered by
new climate-appropriate
vegetation
Use of native, climate
appropriate, eco-friendly
vegetation
(groundcover, shrubs, and
trees) / green space 16%-
35% covered by new
native vegetation
Establishment of plant
communities with a
diversity of native
vegetation
(groundcover, shrubs, and
trees) / green space that is
both native and climate-
appropriate
More than 35% covered by
new native vegetation
Increase of
Permeability
Installation of vegetated
landscape – 25%-49%
paved area removed
Redesign of existing
impermeable surfaces
and/or installation of
permeable surfaces (e.g.
permeable pavement and
infiltration trenches)
Installation of vegetated
landscape – 50%-74%
paved area removed
Improvements of soil health
(e.g., compaction
reduction)
Installation of vegetated
landscape – 75%-100%
paved area removed
Creation of well-connected
and self-sustained natural
landscapes with healthy
soils, permeable surfaces,
and appropriate vegetation
Protection of
Undeveloped
Mountains &
Floodplains
●Preservation of native
vegetation
●Minimal negative impact
to existing drainage
system
●Preservation of native
vegetation
●Installation of new
feature(s) to improve
existing drainage system
●Creation of open green
space
●Installation of features to
improve natural hydrology
Municipal Program
Agreement No.2024MP53

Creation &
Restoration of
Riparian Habitat &

Wetlands
●Partial restoration of
existing riparian habitat

and wetlands Planting of

climate appropriate

vegetation between 11 and

20 different climate

appropriate or native plant

species newly planted
●No potable water used to

sustain the wetland
●Full restoration of existing

riparian habitat
and wetlands
●Planting of native

vegetation - between 21

and 40 different native

plant species newly

planted
●No potable water used to

sustain the wetland
●Full restoration and

expansion of existing

riparian habitat and

wetlands Planting of plant

communities with a

diversity of native

vegetation – between 41

and 50 different native

plant species newly

planted
●No potable water used to

sustain the wetland
New Landscape

Elements
Elements designed to

capture runoff for other

simple usage (e.g. rain

gardens and cisterns),

capturing the 85th

percentile 24-hour storm

event for at least 50% of

the entire parcel
Elements that design to

capture/redirect runoff and

filter pollution (e.g.

bioswales and parkway

basins), capturing the 85th

percentile 24-hour storm

event from the
entire parcel
Large sized elements that

capture and treat runoff to

supplement or replace

existing water systems

(e.g. wetlands, daylighting

streams, groundwater

infiltration, floodplain

reclamation), capturing the

90th percentile 24-hour

storm event from the entire

parcel and/or capturing off-
site runoff
Enhancement of Soil
Use of soil amendments

such as mulch and

compost to retain moisture

in the soil and prevent

erosion
Planting of new climate

appropriate vegetation to

enhance soil organic

matter
Use of soil amendments

such as mulch and

compost that are locally

generated to retain

moisture in the soil, prevent

erosion, and support locally

based composting and

other
soil enhancement
activities
Planting of new native,

climate-appropriate

vegetation to enhance soil

organic matter
Use of soil amendments

such as mulch and

compost that are locally

generated, especially use

of next-generation design

with regenerative

adsorbents (e.g.

woodchips, biochar) to

retain moisture in the soil,

prevent erosion, and

support on-site

composting and other
soil enhancement
activities
Planting of new native,

climate appropriate

vegetation to enhance soil

organic matter

Municipal Program
Agreement No.2024MP53

EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT Municipalities shall operate and maintain infrastructure projects for the useful life of the project and are to consider using the following guidance for operations and maintenance for infrastructure projects. Operational maintenance is the care and upkeep of Projects that may require detailed technical knowledge of the Project’s function and design. Project specific operational and maintenance plans shall consider the activities listed below and set forth specific activities and frequencies (not limited to those below) as determined to be appropriate by the Municipalities and best practices, including stakeholder engagement as applicable. Operational maintenance is to be performed by the operator of the Project with a purpose to make the operator aware of the state of readiness of the Project to deliver stormwater and urban runoff benefits.

1. Litter Control
• Regular removal of litter, nonhazardous waste materials, and accumulated debris near planted areas, rock areas, decomposed granite areas, rest areas, fence perimeters, adjoining access roads and driveways, drains, pedestrian trails, viewing stations, shelter houses, and bicycle pathways. • Regular inspection and maintenance of pet waste stations. • Maintaining trash receptacles.
• Removal of trash, debris, and blockages from bioswales. • Inspection and cleaning of trash booms.
• Inspection of weir gates and stop logs to clean debris, as required.

2. Vegetation Maintenance
• Weed control
o Recognition and removal of weeds, such as perennial weeds, morning glory, vine-type weeds, ragweed, and other underground spreading weeds.
o Avoiding activities that result in weed seed germination (e.g. frequent soil cultivation near trees or shrubs).
o Regular removal of weeds from landscape areas, including from berms, painted areas, rock areas, gravel areas, pavement cracks along access roads and driveways, drains, pedestrian trails, viewing stations, park shelters, and bicycle paths.
• Tree and shrubbery trimming and care
o Removal of dead trees and elimination of diseased/damaged growth. o Prevent encroachment of adjacent property and provide vertical clearance. o Inspect for dead or diseased plants regularly.
• Wetland vegetation and landscape maintenance
o Installation and maintenance of hydrophytic and emergent plants in perennially wet and seasonal, intermittent habitats.
o Draining and drawdown of wetland and excessive bulrush removal o Weed and nuisance plant control.
o Removal of aquatic vegetation (e.g. algae and primrose) using appropriate watercraft and harvesting equipment.
o Wildflower and meadow maintenance.
o Grass, sedge, and yarrow management.
o Removal of unwanted hydroseed.

3. Wildlife Management
• Exotic species control.
• Provide habitat management; promote growth of plants at appropriate densities and promote habitat structure for animal species.
• Protect sensitive animal species (e.g. protection during critical life stages including breeding and migration).
• Avoid disturbances to nesting birds.
• Avoid spread of invasive aquatic species.

4. Facility Inspection
• Inspect project sites for rodent and insect infestations on a regular basis. • Inspect for and report graffiti in shelter houses, viewing stations, benches, paving surfaces, walls, fences, and educational and directional signs.
• Inspect facilities for hazardous conditions on roads and trails (e.g. access roads and trails, decomposed granite pathways, and maintenance roads).

Municipal Program
Agreement No.2024MP53

• Inspect shade structures for structural damage or defacement. • Inspect hardscapes.
• Inspect and maintain interpretive and informational signs. • Inspect site furnishings (e.g. benches, hitching posts, bicycle racks). • Maintain deck areas (e.g. benches, signs, decking surfaces). • Visually inspect weirs and flap gates for damage; grease to prevent locking. • Inspect all structures after major storm events, periodically inspect every 3 months, and operate gates through full cycles to prevent them from locking up.

5. Irrigation System Management
• Ensuring automatic irrigation controllers are functioning properly and providing various plant species with proper amount of water.
o Cycle controller(s) through each station manually and automatically to determine if all facets are functioning properly.
o Inspection should be performed at least monthly.
o Recover, replace, or refasten displaced or damaged valve box covers. o Inspect and repair bubbler heads.
o Repair and replace broken drip lines or emitters causing a loss of water (to prevent ponding and erosion).
o Maintain drip system filters to prevent emitters from clogging. Inspection and cleaning should occur at least monthly.
o Inspect and clean mainline filters, wye strainers, basket filters, and filters at backflow devices twice a year.
o Maintain and check function of the drip system.
• Keeping irrigation control boxes clear of vegetation. • Operating irrigation system to ensure it does not cause excessively wet, waterlogged areas, and slope failure.
• Utilizing infrequent deep watering techniques to encourage deep rooting, drought tolerant plant characteristics to promote a self-sustaining, irrigation free landscape. • Determine watering schedules based on season, weather, variation in plant size, and plant varieties. At least four times a year (e.g. change of season), reschedule controller systems. • Turn off irrigation systems at the controller at the beginning of the rainy season, or when the soil has a high enough moisture content.
• Use moisture sensing devices to determine water penetration in soil.

6. Erosion Management and Control
• Inspect slopes for erosion during each maintenance activity. • Inspect basins for erosion.
• Take corrective measures as needed, including filling eroded surfaces, reinstalling or extending bank protection, and replanting exposed soil.

7. Ongoing Monitoring Activities
• Monitor controllable intake water flow and water elevation. • Examine inflow and outflow structures to ensure devices are functioning properly and are free of obstructions.
• Water quality sampling (quarterly, unless justified otherwise). • Checking telemetry equipment.
• Tracking and reporting inspection and maintenance records.

8. Vector and Nuisance Insect Control
• Monitoring for the presence of vector and nuisance insect species. • Adequate pretreatment of influent wastewater to lessen production of larval mosquitos. • Managing emergent vegetation.
• Using hydraulic control structures to rapidly dewater emergent marsh areas. • Managing flow velocities to reduce propagation of vectors.

Municipal Program
Agreement No.2024MP53

ITEM # 10

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: APPROVE EMERGENCY PURCHASE ORDER FOR A.O. REED & CO,

LLC TO REPLACE THE POLICE DEPARTMENT SERVER ROOM AIR

CONDITIONING SYSTEM

DATE: August 28, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve by a four-fifths vote of the City Council an emergency purchase order with A.O. Reed & Co. LLC for emergency replacement of the Police Department Server Room Air Conditioning system per Montebello Municipal Code Section

3.20.050; and,

2. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $54,534 in Account No. 100-80-840-6040.60 (General Fund, Police Department, Headquarters Rehab-Repair, Contract Services Building Maintenance/Repairs); and,

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The server room in question houses the infrastructure that supports all 9-1-1 communications and the Police Department's computer systems. This includes the emergency dispatch system, records management, and other critical applications. The functionality of these systems is paramount to the safety and security of the community.

The existing air conditioning (AC) unit has reached its limits while trying to meet the server room's cooling demands. If the unit fails, the server room could overheat, leading to potential failure of critical system. Such an event would compromise 9-1-1 operations and Police Department communications, placing the community at significant risk.

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024

Given the critical nature of the systems this server room supports, a new, appropriately sized AC unit must be installed as soon as possible to ensure continuous and reliable operations. The situation warrants declaring an emergency to expedite the procurement and installation process. This method of procurement is allowable per Montebello Municipal Code Section 3.20.050(D).

This item was not budgeted in the current fiscal year and involved the unforeseen removal and replacement of the Police Department Server Room air conditioning system. The AC unit's removal and replacement cost is estimated at $54,534 --this amount includes a ten percent (10%) contingency added to the estimate of $49,576. The request is to approve a purchase order in a not-to-exceed amount of $54,534 and amend the Fiscal Year 2024- 25 budget by increasing appropriations by $54,534 in Account No. 100-80-840-6040.60 (General Fund, Police Department, Headquarters Rehab-Repair, Contract Services Building Maintenance/Repairs).

BACKGROUND/DISCUSSION:

The existing Air Conditioning unit was installed 25 years ago and has significantly outlived its expected operational lifespan. Given its age, it is no longer efficient or reliable.

Technological advancements have considerably increased the cooling requirements for server rooms since the 1990s. The current AC unit was designed when server capacities and heat output were significantly lower. As a result, the unit can no longer keep pace with the demands of the modern servers housed within the Police department.

The server room supports the Police Department's computer systems, including the 9- 1-1 emergency response system. Any failure in the cooling system could result in overheating, leading to server failures, data loss, and potential downtime for critical emergency services.

Staff recommends approval and acceptance from the City Council to replace the Police Department Server Room Air Conditioning System and forgo the prescribed procurement process per Municipal Code Section 3.20.050(D) - Conformance with bidding procedures, City Council Authorization: "When the City Council by a four-fifths vote determines to dispense with such bidding and other procedures required by the sections as mentioned earlier in every individual instance upon a finding by the city council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same."

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024

SUMMARY:

It is recommended that the City Council authorize an emergency purchase order to engage A.O. Reed & Co., LLC to remove and replace the air conditioning (AC) unit serving the Police Department's server room. This action is necessary to prevent the failure of critical infrastructure supporting public safety. This project will required amending the Fiscal Year 2024-25 budget by increasing appropriations by $54,534 in Account No. 100-80-840-6040.60 (General Fund, Police Department, Headquarters Rehab-Repair, Contract Services Building Maintenance/Repairs).

ATTACHMENT(S)

1. Attachment A - A.O. Reed & Co. Proposal

1 2390 Bateman Ave, Irwindale CA 91010
24/7 Service 877.247.8437
Contractors License Number: 7731
www.aoreed.com
Date:8/15/2024
Recipient: James Coiner
Job: Montebello Police Department
Billing information: 1600 W. Beverly Montebello CA, 90640 Site Address: 1600 W. Beverly Blvd. Montebello CA, 90640 Introduction: The City of Montebello is Requesting a proposal to replace the Server room air conditioning system for the Police Department. AOREED IS A UNI ON SHOP/PREVAILING WAGE REQUIREMENTS ARE COVERED. AOREED HAS ALL THE REQUIRED CONTRACTOR LICENSES TO COVER THE JOB.

A,B,C16,C20,C36,HAZ,C42,C43,C4,C60
Scope of Work: Remove and install a new 6 -ton VRF Unit with 2 wall mount coils for the Server room. • Lock out tag out the power
Recover the refrigerant
• Disconnect the electrical
• Disconnect the copper piping at the condenser and evaporator of the old system • Disconnect the controls
• Remove the old evaporator from the c eiling and discard it • Remove the old condenser from the concrete pad and discard it • Remove the old copper and install all new
• Install a new 208/230v 3 ph circuit for the new condenser outside • Install a new 120v circuit for the new evaporators to be installed • Install the new 3ph condenser outside on ground level • Install the 2 new 3-ton wall mounted coils in the server room • Install all new copper piping for the refrigerant system and make the connections • Install all new communication wires for indoor and outdoor units and install new thermostats • Connect the indoor drain lines to the new condensate pumps • Install new breakers for the electrical as needed
• Pressurize the copper piping with nitrogen and check for leaks • Remove the Nitrogen from the pipes
• Put the copper piping on a vacuum pump to remove any moisture • Charge the system with refrigerant and make adjustments • Start up and test the system and log the information
• Clean up and check out with the customer
Total Price: ……………………………………………………. $ 49,576.00

ATTACHMENT A

2 2390 Bateman Ave, Irwindale CA 91010
24/7 Service 877.247.8437
Contractors License Number: 7731
www.aoreed.com
Clarifications and Exclusions:
• This quote expires in 30 days
• All electrical included by our subcontractors
• Any structural, paint, permits, grading, concrete, ceiling tiles , or any other not on the quote is excluded. Refer to page 3 for more information.

Upon your approval, we would be pleased to expedite the above -described work. For your convenience, you may email your approval to [email protected]
I would like to thank you for the opportunity to be of service. If you should require any additional information, or if I may be of further assistance, please do not hesitate to contact me.

Sincerely, Approval:
__________________________
Kris Fowler Signature
Project Manager
A.O. Reed & Co. __________________________
626-433-5506 Print Name
___________________________
Purchase Order#
___________________________
Date

3 2390 Bateman Ave, Irwindale CA 91010
24/7 Service 877.247.8437
Contractors License Number: 7731
www.aoreed.com

TERMS AND CONDITIONS
By accepting this proposal, Purchaser agrees to be bound by the following terms and conditions:

1. SCOPE OF WORK. This proposal is based upon the use of straight time labor only. Plastering, patching, and painting are excluded. “in -line” duct and piping devices, including, but not limited to, valves, dampers, humidifiers, wells, taps, flow meters, orifices, etc., if required hereunder to be furnished by A.O. Reed & Co. shall be distributed and installed by others under A.O. Reed & Co. supervision but at no additional cost to A.O. Reed & Co . Purchaser agrees to provide A.O. Reed & Co. with required field utilities (electricity, toilets, drinking water, project hoist, elevator service, etc.) without charge. A.O. Reed & Co. agrees to keep the job site clean of debris arising out of its own operations.

Purchaser shall not back charge A.O. Reed & Co. for any costs or expenses without A.O. Reed & Co. written consent.

Unless specifically noted in the statement of the scope of work or services undertaken by A.O. Reed & Co. under this agreement, A.O. Reed & Co. obligations under this agreement expressly exclude any work or service of any nature associated or connected with the identification, abatement, clean up, con trol, removal, or disposal of hazardous or dang erous materials, to include but not be limited to asbestos or PCBs, discovered in or on the premises. Any language or provision of the agreement elsewhere contained which may authorize or empower the purchaser to change, modify, or alter the scope of work or services to be performed by A.O. Reed & Co. shall not operate to compel A.O. Reed & Co. to perform any work relating to hazardous or dangerous materials without A.O. Reed & Co. express written consent.

2. INVOICING & PAYMENTS. A.O. Reed & Co. may invoice Purchaser monthly for all materials delivered to the job site or to an off-site storage facility and for all work performed on -site and off-site. Ten percent (10%) of the contract price is for engineering, drafting and other mobilization costs incurred prior to in stallation. This 10% shall be included in A.O. Reed & Co. initial invoice. Purchaser agrees to pay A.O. Reed & Co. the amount invoiced upon receipt of the invoice. Waivers of lien will be furnished upon request, as the work progresses, to the extent p ayments are received. If A.O. Reed & Co. invoice is not paid within 30 days of its issuance, it is delinquent.

3. MATERIALS. If the materials or equipment included in this proposal become temporarily or permanently unavailable for reasons beyond the control and without the fault of A.O. Reed & Co. , then in the case of such temporary unavailability, the time for performance of the work shall be extended to the extent the reof, and in the case of permanent unavailability, A.O. Reed & Co. shall (a) be excused from furnishing said materials or equipment, and (b) be reimbursed for the difference between the cost o f the materials or equipment permanently unavailable and the cost of a reasonably available substitute thereof.

4. WARRANTY. A.O. Reed & Co. warrants that the equipment manufactured by it shall be free from defects in material and workmanship arising from normal usa g e for a period of one (1) year from delivery of said equipment, or if installed by A.O. Reed & Co. , for a period of one (1) year from installation. A.O. Reed & Co. warrants that for equipment furnished and/or installed but not manufactured by A.O. Reed & Co., A.O. Reed & Co. will extend the same warranty terms and conditions which A.O. Reed & Co. from the manufacturer of said equipment. For equipment installed by A.O. Reed & Co., if Purchaser provides written notice to A.O. Reed & Co. of any such defect within thirty (30) days after the appearance or discovery of such defect, A.O. Reed & Co. shall, at its option, repair or replace the defective equipment. For equipment not installed by A.O. Reed & Co., if Purchaser returns the defective equipment to A.O. Reed & Co. within thirty (30) days after the appearance or discovery of such a defect, A.O. Reed & Co. shall, at its option, repair or replace the defective equipment and return said equipment to the Purchaser. All transportation charges incurred in connection with the warranty for equipment not installed by A.O. Reed & Co. shall be borne by Purchaser. These warranties do not extend to any equipment which has been repaired by others, abused, altered, or misused, or which has not been properly and reasonably maintained. THESE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCUL DING, BUT NOT LIMITED TO, THOSE OF MERCHANTABILITY AND FITNESS FOR A SPECIFIC PURPOSE.

5. LIABILITY. A.O. Reed & Co. shall not be liable for any special, indirect, or consequential damages arising in any manner from the equipment or material furnished or the work performed pursuant to this agreement.

6. TAXES. The price of this proposal does not include duties, sales, use, excise, or other similar taxes, unless required by federal, state, or local law. Purchaser shall pay, in addition to the stated price, all taxes not legally required to be paid by A.O. Reed & Co. or, alternatively, shall provide A.O. Reed & Co. with acceptable tax exemption certificates.

A.O. Reed & Co. shall provide purchaser with any tax payment certificate upon request and after completion and acceptance of the work.

7. DELAYS. A.O. Reed & Co. shall not be liable for any delay in the performance of the work resulting from or attributed to acts or circumstances beyond A.O. Reed & C o. control, including, but not limited to, acts of God, fire, riots, labor disputes, conditions of the premises, acts or omissio ns of the Purchaser, Owner or other Contractors or delays caused by suppliers or subcontractors of A.O. Reed & Co.

8. COMPLIANCE WITH LAWS. A.O. Reed & Co. shall comply with all applicable federal, state, and local laws and regulations and shall obtain all temporary licenses and permits required for the prosecution of the work. Licenses and permits of a permanent nature shall be procured and paid for by the Purchaser.

9. DISPUTES. All disputes involving more than $15,000 shall be resolved by arbitration in accordance with the rules of the American Arbitration Association. The prevailing party shall recover all legal costs and attorney’s fees incurred as a result. Nothing here sh all limit any rights under construction lien laws.

10. INSURANCE. Insurance coverage in excess of A.O. Reed & Co. standard limits will be furnished when requested and required. No credit will be given, or premium paid by A.O. Reed & Co. for insurance afforded by others.

11. INDEMNITY. The Parties hereto agree to indemnify each other from all liabilities, claims, expenses, losses, or damages, including attorney’s fees, which may arise in connection with the execution of the work herein specified and which are caused, in whole or in part, by the negligent act or omission of the Indemnifying Party.

12. OCCUPATIONAL SAFETY AND HEALTH. The Parties hereto agree to notify each other immediately upon becoming aware of an inspection under, or any alleg ed violation of, the Occupational Safety and Health Act relating in any way to the project or project site.

13. ENTIRE AGREEMENT. This proposal, upon acceptance, shall constitute the entire agreement between the parties and supersedes any prior representations or understanding s.

14. CHANGES. No change or modification of any of the terms and conditions stated herein shall be binding upon A.O. Reed & Co. unless accepted by A.O. Reed & C o. in writing.

ITEM # 11

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: APPROVE RESOLUTION AUTHORIZING RECEIPT OF THE

CALIFORNIA DEPARTMENT OF TRANSPORTATION SUSTAINABLE

TRANSPORTATION (CALTRANS) PLANNING GRANT AWARD AND

AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH

CALTRANS RELATED TO THE GRANT AWARD

DATE: August 28, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt a Resolution authorizing receipt of the California Department of Transportation (Caltrans) Sustainable Transportation Planning Grant Award for four hundred forty-two thousand six hundred and fifty dollars ($442,650) including authorizing the required local match of fifty-seven thousand three hundred fifty dollars ($57,350); and

2. Authorize the City Manager to execute the Sustainable Transportation Planning Grant documents and any amendments thereto, to deliver all documents required or deemed necessary or appropriate to secure the Grant Award, and to negotiate and enter into a contract with Caltrans related to the grant award on behalf of the City; and

3. Take such additional and/or related action that may be necessary.

FISCAL IMPACT:

The City’s Transit-Oriented Communities/Multimodal Connectivity Specific Plan is estimated to cost $500,000. The Caltrans Sustainable Transportation Planning grant funding will be used to offset these costs in the amount of $442,650 and a local match of

11.47% will be required totaling $57,350. The 11.47% local match is not required immediately and can be paid in installments over the course of the contract period

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024

(November 2024 through June 2027). All project activities will be consistent with the cost and schedule submitted to Caltrans as a part of the application process and any changes to the cost and schedule will need to be approved by Caltrans prior to initiating any changes or amendments.

BACKGROUND/DISCUSSION:

In October 2023, the Caltrans Division of Transportation Planning opened the grant application process for the Sustainable Transportation Planning Grant Program with the deadline of January 18, 2024. The purpose of the Sustainable Communities Competitive program is to fund local and regional multimodal transportation and land use projects that further the region’s Regional Transportation Plan (RTP) Sustainable Communities Strategies/Alternative Planning Strategies (SCS/APS), contribute to the State’s Greenhouse Gas reduction targets, address the needs of underserved communities, and assist in achieving the Caltrans Mission and Grant Program Objectives. The City’s Planning and Community Development Department staff coordinated with the Los Angeles County Metropolitan Transportation Authority (“LA Metro”) through its Transit Oriented Communities Technical Assistance Program to complete the grant application for the Sustainable Transportation Grant. As a part of the Sustainable Transportation Planning Grant Fiscal Year 2024-2025 program, a total of 146 applications were received. Caltrans recently announced that a total of 89 of the 146 applicants will be awarded a total of approximately $51.4 million, including the amount that has been tentatively awarded to the City of Montebello.

ENVIRONMENTAL:

This item is not subject to the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); section 15060(c)(3) because the activity is not a project as defined in Section 15378); and section 15061(b)(3) because the activity is covered by the general rule or common sense exemption that CEQA applies only to projects which have the potential for causing significant effect on the environment. Due to there not being a possibility that this item may have a significant adverse effect on the environment, the item is exempt from CEQA.

ANALYSIS:

As a part of the requirements to receive the Sustainable Transportation Planning Grant award, the City must meet specific and general conditions of Caltrans including submitting a resolution of the Montebello City Council that includes the grant project title and job title of the person authorized to enter a contract with Caltrans. If approved, City Staff will proceed with submitting all documents to ensure that the required Caltrans conditions are met. Once the required conditions are met and an agreement with Caltrans is executed, Caltrans will send a Notice to Proceed letter formally authorizing the grant work to commence. The activities associated with the grant are expected to have a timeline of November 2024 to June 2027.

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024

SUMMARY:

N/A

ATTACHMENT(S)

1. Attachment A - Resolution No. 24-66

2. Attachment B - Caltrans Award Letter

3. Attachment C _ City of Montebello_Caltrans Updated Grant Application

4. Attachment D_Caltrans Contract Template

ATTACHMENT A
RESOLUTION NO. 24-66

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, AUTHORIZING THE RECEIPT OF THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION (“CALTRANS”)

SUSTAINABLE TRANSPORTATION PLANNING GRANT AWARD
RELATED TO THE CITY’S TRANSIT-ORIENTED

COMMUNITIES/MULTIMODAL CONNECTIVITY SPECIFIC PLAN AND

AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT

WITH CALTRANS RELATED TO THE GRANT AWARD ON BEHALF OF

THE CITY OF MONTEBELLO

RECITALS
WHEREAS, in 2017, the California Legislature passed Senate Bill 1 (“SB 1”), the Road Repair and Accountability Act of 2017, a transportation funding bill that provides a reliable fund source to maintain and integrate the State’s multi-modal transportation system including making approximately $25 million in SB 1 funds available for Sustainable Communities Grants per grant cycle; and
WHEREAS, in October 2023, the California Department of Transportation (“Caltrans”) Division of Transportation Planning opened the application process for the Sustainable Transportation Planning Grant Program with the purpose of funding local and regional multimodal transportation and land use projects; and WHEREAS, the City’s Planning and Community Development Department, in collaboration with the Los Angeles County Metropolitan Transportation Authority (“LA Metro”), applied for the Sustainable Transportation Planning Grant in January 2024; and WHEREAS, on July 9, 2024, Caltrans announced the Fiscal Year 2024-2025 Sustainable Transportation Planning Grant Awards including awarding the City of Montebello a grant for the City’s Transit-Oriented Communities/Multimodal Connectivity Specific Plan; and
WHEREAS, the City of Montebello wishes to proceed with the project activities associated with the grant.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. The City Manager is hereby authorized and directed to execute the Sustainable Transportation Planning Grant documents and any amendments thereto, to deliver all documents required or deemed necessary or appropriate to secure the Grant Award, and to negotiate and enter into a contract with Caltrans related to the grant award on behalf of the City in a form approved by the City Attorney’s Office. Additionally, the City Manager is authorized to take any other action required to meet the City’s obligations related to the grant.

RESOLUTION NO. 24-66

SECTION 2. The City shall be subject to the terms and conditions specified by Caltrans as a part of a contractual agreement executed by the City Manager. Any and all activities funded, information provided, and timelines represented will be enforceable through the fully executed contractual agreement. Pursuant to the terms of the contract entered into with Caltrans, the City hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved grant application.

SECTION 3. The adoption of this resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; section 15060(c)(3) because the activity is not a project as defined in Section 15378; and section 15061(b)(3) because the activity is covered by the general rule or common sense exemption that CEQA applies only to projects which have the potential for causing significant effect on the environment. Due to there not being a possibility that this resolution may have a significant adverse effect on the environment, the item is exempt from CEQA.

SECTION 4. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.

PASSED, APPROVED AND ADOPTED THIS 28TH DAY OF AUGUST, 2024. _______________________________
Scarlet Peralta, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

RESOLUTION NO. 24-66

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24-66 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of August 2024 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

“Provide
a safe and reliable transportation network that serves all people and respects the environment”

DIVISION OF TRANSPORTATION P LANNING
P.O. BOX 942873 , MS–32 SACRAMENTO, C A 94273–0001
(916) 261-3326 | TTY 711
www.dot.ca.gov
July 9, 2024te

SENT VIA E-MAIL
On behalf of the California Department of Transportation (Caltrans), Division of Transportation Planning, we are pleased to congratulate you on your Sustainable Transportation Planning Grant award.

Sustainable Transportation Planning Grant Program
Grant Award
Fiscal Year
Grant
Category
Grant Fund
Source
Project Title
Grantee/Agency
Executive Director
Grantee/Agency
Contact
Sub-Recipient(s)
Caltrans District
Contact(s)
Caltrans District
Contact(s) E-mail
Grant Award Local Match
(Cash)
Local Match
(In-Kind)
Total
Local Match
%
Local Match
Total
Project Cost
Conditions of Award Due to Caltrans Grant Expiration Date Final Invoice Due * The final contractually agreed upon L ocal Match and Fund Source are located on the Grant Application Cover Sheet and Project Cost and Schedule. Any change in Local Match that increases/decreases the Total Project Cost m ust be approved by Caltrans and may require a Formal Amendment. Each invoice must include the contractu al/agreed upon local match % - any deviation to this amount requires an approved Tapered Local Match A mendment prior to invoice submittal. Any change to the Local Match Fund Source requires prior Caltrans approval and an Administrative Amendment. 24-25
Sustainable Communities Competitive
RMRA
Transit-Oriented Communities/Multimodal Connectivity Speciflc Plan City of Montebello
Raul Alvarez
Joseph Palombi
James Santiago
[email protected]
$442,650
$57,350
NA
$57,350

11.47%
$500,000
8/16/24
6/30/27
8/29/27

Caltrans Sustainable Transportation Planning Grant Program Grant Award

“Provide a safe and reliable transportation network that serves all people and respects the environment” Next Steps

1. The Caltrans District Grant Manager will schedule a Conditional Award Meeting with your agency soon.
 The attached specific and general conditions and project revisions n ecessary t
o accept grant funding will be discussed at this meeting.

2. The required conditions must be submitted to the Caltrans District Grant Manager no later than the date listed in the table above.
 Failure to satisfy these conditions will result in the forfeiture of grant funds.

3. The Caltrans District Grant Manager will review and approve all items required to fulfill the attached specific and general conditions.

4. Once the required conditions are met and the a greement is executed, the Caltrans District Grant Manager will:
 Send a Notice to Proceed letter (for MPO/RTPAs, this will happen after the OWP/OWPA formal amendment is processed). Grant work cannot begin until the Notice to Proceed letter is received by your agency.  Coordinate and schedule a grant kick-off meeting with your agency.

If yo
u have questions concerning your Conditional Grant Award, please reach out to your Caltrans District contact listed in the table above.

Sincer
ely,
ERIN

THOMPSON
Chief, Office of Regional and Community Planning
Attachments:

Specific and General Conditions

Sustainable Transportation Planning Grant Program
Grant Award Specific and General Conditions
Specific Conditions
If Specific Conditions have been identified for this grant, they will be listed below. Please make all necessary revisions to the Grant Application Cover Sheet, Scope of Work (SOW), and/or the Cost and Schedule, and complete the right column to indicate where the specific conditions were addressed.

Specific Conditions
Conditions Addressed
List Document,
Section & Page(s)

1. Grant Application Cover Sheet - Remove "x" from Climate Adaptation grant category.

2. Revise schedule to reflect a Nov. 2024 - June 2027 timeline.

4. Stand alone project management tasks are now allowed. Task 1 – Project Management Plan and Team Meetings must be removed and the task budget and activities should be spread to the tasks where those activities will occur.

3. Disclaimer, Introduction, Project Stakeholders, Overall Project Objectives, and Summary of Project Tasks sections are missing from the SOW (refer to the Application Grant Guidelines, Appendix B). Update SOW accordingly using SOW template document. District 7 staff can provide if needed.

5. Ensure task titles are consistent between the SOW and the Cost & Schedule.

6. Ensure the Final Plan is an ADA-accessible document.

7. Identify the authorized signer(s) and email address(s) for the grant agreement that will be routed via Adobe Acrobat Sign

8. Complete form STD 1000 - Generative Artificial Intelligence (GenAI) Disclosure & Factsheet

Specific Conditions
Conditions Addressed
List Document,
Section & Page(s)

General Conditions
Please review the General Conditions below and complete them, as necessary. Most of these items are outlined in the Grant Application Guide, Ch. 6 and Appendix B. • Board Resolution – A current (less than one year old) Local Board Resolution, signed by the governing board that includes the grant project title and job title of the person authorized to enter into a contract with Caltrans, is required to be submitted to Caltrans by September 13, 2024.
• Government Entity Taxpayer ID Form is now required in place of the previously required STD-204. It is required by Caltrans Accounting to ensure payments are sent to the correct recipient and address.
• Generative Artificial Intelligence (GenAI) Disclosure (STD 1000) is a new form now required by Caltrans for all contract submittals. The Solicitation Number field can be left blank. • Scope of Work (SOW) and Project Cost and Schedule (Refer to Grant Application Guide, Appendix B Checklists) These are frequently missed requirements:
o Project Management stand-alone tasks, staff and/or consultant coordination are not allowed. Project Management activities must be charged to the tasks in which they are accrued.
o Include tasks for a kick-off meeting with Caltrans, invoicing, quarterly reporting, and Board adoption or acceptance.
o Ensure the deliverable for the consultant procurement task includes: Request for Proposal (RFP), executed consultant contract, and a copy of your agency’s procurement procedures.
o The earliest project start date is November 4, 2024
, with an end date of June 30, 2027.

The Project Cost and Schedule will need be updated to reflect your proposed start date. At least one task must extend to the grant expiration date on June 30, 2027. o Indirect Costs - For Local Government Agencies requesting to bill for indirect costs:

Indirect costs must be identified in the SOW and Project Cost and Schedule, and the indirect cost rate included at the bottom of the Project Cost and Schedule. • Grant Application Cover Sheet and Project Cost and Schedule o Ensure the grant award, local match, and total project costs are consistent with the award letter amounts.
• Grant Application Cover Sheet - Must identify the specific source of cash and in-kind local match funds; and must identify the agency providing the local match. o If your agency is using staff time as a cash match, the application cover sheet must identify the source of local match funds for staff time (e.g., General Fund). o Direct grantee staff time is not an allowable in-kind match and must be identified as cash match.
• Third Party In-Kind Valuation Plan, if applicable - Third-party in-kind contributions consist of goods and services donated from outside the grantee’s agency (e.g., printing, facilities, interpreters, equipment, advertising, staff time, and other goods or services). If utilizing third- party in-kind contributions to satisfy the local match requirement:
o Ensure in-kind contribution information is identified on the Grant Application Cover Sheet and Project Cost and Schedule.
o To clarify, sub-recipient staff time, if reimbursed, is considered cash match. If donating their time, it is considered in-kind.

o Submit a Third-Party In-kind Valuation Plan. The district can provide a copy of the valuation plan checklist and template.
• Ensure Consistency - All changes made to the Grant Application Cover Sheet, SOW, and Project Cost and Schedule are made consistently in all documents.

Grant Administrative Requirements
Refer to the Grant Application Guide, Ch. 6, and the Restricted Grant Agreement boilerplate for a detailed overview of the Grant Administrative Requirements that must be adhered to over the life of the project. In summary:
• Third Party Contracts - Competitive consultant procurement, i.e., Request for Proposals (RFP) is required for all grant projects.
o If there is a consultant on-board, ensure the process to procure the consultant was a competitive process (documentation must be provided to Caltrans); the grant work must have been part of the original RFP.
o If using an on-call consultant list, the process for establishing the list must be competitive and less than five years old (documentation must be provided to Caltrans) o If the consultant helped to prepare the Project Scope of Work or grant application, they shall not be considered in the consultant procurement. • Quarterly Reporting – Quarterly Progress Reports (a narrative of completed project activities) are submitted on a quarterly basis.
• Invoicing and Financial Requirements –
o Maintain a proper accounting system (MS Excel is unacceptable). o Request for Reimbursements/invoices (RFRs) at least quarterly, but no more than monthly.
 One-time, lump sum invoices are not allowed.
 If requesting reimbursement of indirect costs, a copy of the ICAP/ICRP acceptance letter must be submitted with the first invoice.
 Local match commitments must be satisfied with every RFR/invoice, including any local match amount above the minimum amount. If you are unable to meet this commitment, coordinate with your district Contract Manager.  All work must be completed by June 30, 2027.
 Final RFR/invoice and the final product are due no later than August 29, 2027.  The final RFR/invoice will not be processed without the final product. o An Indirect Cost Allocation Plan/Indirect Cost Rate Proposal (ICAP/ICRP) must be submitted each year to the Inspector General Independent Office of Audits and Investigations for approval. Instructions for submitting an ICAP/ICRP are available at the following webpage: https://ig.dot.ca.gov/resources
• Grant Amendments - Proposed changes to the Grant Application Cover Sheet, SOW, and Project Cost and Schedule (e.g., local match amount, fund source, movement of funds) will require an Amendment and Caltrans approval. Please contact Caltrans for guidance on this process.

Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET

1 Project Title and Location
Project Title Transit-Oriented Communities / Multimodal Connectivity Specific Plan Project Location
(City) Montebello, City of Project Location
(County) Los Angeles, County of
Funding Information

1. Is the applicant proposing to meet the minimum local match requirement or an over -match? Use the Match Calculator to determine the appropriate match. Match Calculator (posted online) ☒ Minimum Local Match ☐ Over-Match

2. What is the source of Local Match funds being used?
(MPOs – Federal Toll Credits, PL, and FTA 5303 cannot be used to match Sustainable Communities Competitive or Adaptation Planning grants)
☒ Local Transportation Funds ☐ Local Sales Tax ☐ Special Bond Measures ☐ Other, specify:

Grant Funds
Requested
Local Match
(Cash)
Local Match
(In-Kind)
Total
Local Match
%
Local Match
Total
Project Cost
$ 442,650 $ 57,350 $ 0 $ 57,350 11.47% $ 500,000
Grant Category (select only one)
Climate Adaptation (MPOs, RTPAs, Transit Agencies, Cities, Counties, Tribes, other Public Transportation Planning Entities)

11.47% Local Match requirement (Not Applicable to Native American Tribal Governments) Sustainable Communities (MPOs with sub-applicant, RTPAs, Transit Agencies, Cities, Counties, Tribes, other Public Transportation Planning Entities)
Strategic Partnerships (MPOs and RTPAs only)
✔
Sustainable Communities Competitive
(11.47% Local Match requirement) Strategic Partnerships (FHWA SPR Part I) (20% Local Match requirement)
Sustainable Communities Competitive Technical
(11.47% Local Match requirement) Strategic Partnerships Transit (FTA 5304) (11.47% Local Match requirement)
Application Submittal Type (more than one may be selected) New Prior Phases Re-Submittal
✔
New
Application
Continuation of a prior project.

If so, list the Grant FY and project
title below.

Re-submittal from a prior grant cycle.

How many times has an application been
submitted for this project, including this one?
PART A. APPLICATION INFORMATION

PART B. PROJECT INFORMATION

FY 2024-25

Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET

2 Project Description (3-5 Sentences Max.)
Insert Application
Narrative:

1. Project Description
Montebello’s proposed Transit-Oriented Communities/Multimodal Connectivity Specific Plan (TOC/MC) Specific Plan project seeks to address connectivity challenges within its disadvantaged community to the proposed transit stations and stops, retail and commercial centers, schools, parks, and recreation center while improving safety for residents and active transportation users. The City currently does not have an existing TOC Specific Plan nor a multimodal connectivity plan, making it crucial to immediately address critical gaps in housing, transit accessibility, active transportation, transportation to schools, parks, transit, and employment centers while addressing regional connectivity into nearby communities of Commerce, Bell Gardens, and Pico Rivera, as well as frequented destinations such as City Hall, downtown Montebello, and the Commerce/Montebello Metrolink Regional Rail Station. Montebello's proposed TOC/MC Specific Plan aims to improve housing inventories and the active transportation network in the local low-income neighborhoods.

The project will serve as a comprehensive planning document to 1) guide future land use development and transportation access for the disadvantaged community surrounding the Washington/Greenwood community (future home to the Metro Eastside Light Rail Station), 2) to ultimately establish priority needs and feasible project options for implementing active transportation mode-shift in an otherwise vehicle dominant community, and 3) allow for the City to implement equitable, complete first-last mile connections to neighborhoods, housing projects, transit, employment centers, schools, parks, and more.

Key deliverables for the project include the Mobility Study, Stakeholder/Community Engagement Plan, Equity Study, Draft and Final Montebello TOC/MC Specific Plan, and updates to the general plan, zoning, land use designations, and housing elements.

Project Type
Choose the Project Type that best represents the focus of the proposed project. See Grant Application Guide for examples. Two max. may be selected.
☐ Active Transportation (Bicycle and Pedestrian)
☐ Climate Change (Infrastructure Adaptation, Vulnerability and Resiliency) ☐ Complete Streets (Multimodal specific type)
☐ Corridor (Local Streets or Highways)
☐ Freight/Goods Movement
☒ General Plan-Related (Circulation Element, Land Use Element, Specific Plan) ☒ Multimodal (Motorized and Active Transportation)
☐ Safety (Vision Zero, Safe Routes to Schools)
☐ Technical (Modeling, VMT Mitigation, ZEV Infrastructure, ZEB Transition, etc.) ☐ Transit (Bus, Light Rail, and Commuter Rail Service)
☐ Other, specify:

Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET

3 Underserved Community Definitions
If applicable to the project, what tools were used to identify the underserved communities in the project area? Choose all that apply.
☐ Rural Communities of 50,000 or less and outside of urbanized areas ☐ Native American Tribal Governments
☒ Regionally/Locally Defined Underserved Communities
☒ At/Below 80% Assembly Bill 1550 (Gomez, Statutes of 2016) ☒ At/Above 75% California Department of Education, Free or Reduced Priced Meals Data ☒ At/Above 75% CalEnviroScreen Version 4.0
☒ At/Below 25% California Healthy Places Index
PART B. PROJECT INFORMATION (CONTINUED)

Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET
4 Primary Applicant Sub-Applicant Sub-Applicant
Organization
(Legal name) Montebello, City of
Dept./Division Community Development
Street Address 1600 West Beverly Boulevard
City Montebello
Zip Code 90640
Phone Number 323-887-1478
Executive
Director Name Raul Alvarez
Title City Manager
Executive
Director E-mail [email protected]
Financial
Manager Name Michael Solorza
Title Director of Finance
Financial
Manager
E-mail
[email protected]
Contact Person
Name Joseph Palombi
Title Director of Planning and
Community Development
Contact Phone
Number 323-887-1478
Contact E-mail [email protected]
*Use additional pages if necessary.

PART C. CONTACT INFORMATON*

Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET

5 City/County Primary/Sub-Applicants for Sustainable Communities Grants Yes No Does the City/County have a compliant Housing Element? If No, explain the current status:

Has the City/County submitted Annual Progress Report to the California Department of Housing and Community Development for calendar years 2021 and 2022?

Applicants may leverage other program funds for this planning grant, as long as the activities are eligible.

Yes No N/A
Is the applicant applying for the Governor’s Office of Planning and Research (OPR) Climate Adaptation Planning Grant Program? Applicants should not submit the same project application to both funding programs. However, applicants may propose to leverage funds from one funding program to another. For instance, an applicant with a large project may propose to fund one component with Caltrans funds, and another with OPR funds. Applicants may also propose two entirely different projects to each funding program.

If yes, identify the differences between each proposal, and briefly summarize the leverage opportunity if awarded both Caltrans and OPR funding:

Is the applicant applying for any other funding programs to complete this project? If yes, list them here:

PART D. COMPLIANT HOUSING ELEMENT

PART E. OTHER FUNDING PROGRAMS

Sustainable Transportation Planning Grant Program

GRANT APPLICATION COVER SHEET
6 Use the following link to determine the appropriate legislative members in the Project area.

Search by address: http://findyourrep.legislature.ca.gov/ State Senator(s) Assembly Member(s)
District Name District Name
30 Bob Archuleta 54 Miguel Santiago
List all letters of support received for the proposed project. Letters should be addressed to the applicant.

Name/Agency Name/Agency
David Diaz, MPH, Active SGV (Nonprofit Bike Advocates)
Hector De La Torre, Gateway Cities COG
Miguel Santiago, Assembly Member, 54th District
Mark Magna, Magna & Magna (Public Private Partners)
Raul Alvarez, City Manager, City of Montebello
Laurie Lombardi, LA Metro, Countywide Planning/Dev)
Adriana Dugan, Montebello Chamber of Commerce
PART F. LEGISLATIVE INFORMATION
PART G. LETTERS OF SUPPORT

INFORMATION
Bob Archuleta, State Senator 30th District
Hilda L. Solis, Supervisor, 1st District

Application Checklist
The following documents are required and must be submitted via Smartsheet in one single PDF document, not to exceed 25 MB. 7he SLJQatXre 3aJe ma\ Ee sXEmLtteG seSarateO\ LI there are LssXes FRmELQLQJ ZLth the sLQJOe 3') GRFXmeQt Keep the file name brief, as files are corrupted when file names are too long. Refer to the Grant Application Guide for additional information and/or samples. Failure to include any of the required documents will result in a reduced application score.

PDF documents should be submitted in their fillable PDF formats. The original file formats will be required upon grant award.

Required Application Documents
() Ensure these items are completed prior to submitting to Caltrans via Smartsheet Application Cover Sheet (complete in Smartsheet aQG sXEmLt ZLth sLQJOe 3') GRFXmeQt)
Signature Page (Electronic signatures accepted
ma\ sXEmLt as a seSarate ILOe
LI there are LssXes ZLth FRmELQLQJ ZLth sLQJOe 3') GRFXmeQt ) Application Narrative
Scope of Work
Cost and Schedule
Third Party In-Kind Valuation Plan (if applicable, required upon award) Map of Project Area
Supplemental Documentation (not required)
Graphics of Project Area (when applicable)
Letter(s) of support
Data

Attachments
Montebello Transit-Oriented
Communities/Multimodal Connectivity Specific Plan
City of Montebello
Application Narrative
Scope of Work
Cost and Schedule
Maps of Project Area
Photos of Project Area
Documentation and Reference Materials
Support Letters
¬¬
¬¬
¬¬
¬¬
¬¬
¬¬
¬¬

Application Narrative

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

Project Information
Organization
(Legal name)
Project Title
Project Area
Boundaries
Project Timeframe
(Start and End
Dates)
Do not alter application format and font size 10
Application Narrative

1. Project Description (10 points) - 3-5 sentences maximum; Do not exceed the space provided.

Briefly summarize project in a clear and concise manner, including why the project is necessary, major deliverables, parties involved, and any connections to relevant local, regional, and/or State planning efforts.

FY 2024-25 PART H. APPLICATION NARRATIVE

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

2A. Project Justification (15 points) - Do not exceed the space provided • Describe the problems or deficiencies the project is attempting to address, as well as how the project will address the identified problems or deficiencies • Describe the ramifications and impact of not funding this project • Clearly define the existing issues surrounding the project (e.g., transportation issues, inadequate transit services, impacts of heavy trucking on local streets, air pollution, etc.) • Competitive applications support the need for the project with empirical data • Describe how this project addresses issues raised
• Define the public benefit
• Explain how the public was involved with identifying issues

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

2A. Project Justification (continued)

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

2B. Underserved Communities Justification (5 points) - Do not exceed the space provided • Explain how the project area or portions of the project area are defined as an underserved community, including Native American Tribal Governments and rural communities • Explain how the proposed project addresses the needs of the underserved community • Describe how underserved communities will benefit from the proposed planning project • Cite data sources, the Grant Application Guide Appendix A tools used to define underserved communities, and include a comparison to the statewide thresholds that are established in each tool
2C. Underserved Communities Engagement (5 points) - Do not exceed the space provided • See Grant Application Guide, Appendix A, for community engagement best practices • Describe how the proposed effort would engage underserved communities, including Native American Tribal Governments and rural communities. Include specific outreach methods for involving underserved communities
• Describe how underserved communities will continue to be engaged during the next phases after the proposed planning project is complete, including project implementation.

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

3. Grant Specific Objectives (Total 35 points)
Integrate the following Grant Program Considerations (Grant Application Guide, Chapter 1.2) in the responses for 3A-G below, as applicable:
• Caltrans Strategic Plan
• California Transportation Plan (CTP)
• Modal Plans that Support the CTP
• Title VI and Environmental Justice
• Climate Action Plan for Transportation Infrastructure • California Adaptation Strategy
• Master Plan for Aging
3A. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal encourages local and regional multimodal transportation, housing and land use planning that furthers the region’s RTP SCS (where applicable) • Demonstrate how the proposed effort would coordinate transportation, housing, and land use planning components of the project to inform one another (i.e., r egular coordination meetings between responsible entities, joint community meetings, letters of commitment from all relevant implementing agencies, etc. • Explain how the proposed effort would contribute to shifts in land use towards more sustainable and equitable communities, such as more affordable housing near transit or more compact regional development patterns (Reference Grant Application Guide, Chapter 2.2, for example project types)

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

3B. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal contributes to the State’s GHG reduction targets and advances transportation related GHG emission reduction project types/strategies (i.e., mode shift, demand management, travel cost, operational efficiency, accessibility , and coordination with future employment and residential land use, etc.)
3C. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal supports other State goals, including but not limited to:
o State Planning Priorities (Government Code Section 65041.1) o Climate Adaptation Goals (State Adaptation Strategy)
o Goals and Best Practices cited in the 2017 RTP Guidelines, Appendices K and L

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

3D. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal encourages stakeholder involvement • List the stakeholders involved in the planning effort (e.g., first responders, community- based organizations, local housing and public health departments, transit agencies, and partners including State, federal, local agencies)
• Explain how stakeholders will be involved throughout the project 3E. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal involves active community engagement • Describe the specific public outreach methods/events that will be employed throughout the project
• Explain how public input will inform the project
• Describe how the effort will survey the public at the end of each outreach event to gauge effectiveness of these activities for the planning effort

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

3F. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal assists in achieving the Caltrans Mission and Grant Program Objectives (Grant Application Guide, Chapter 1.2): Sustainability, Preservation, Accessibility, Safety, Innovation, Economy, Health, and Social Equity, as applicable 3G. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal ultimately results in funded and programmed multimodal transportation system improvements
• Discuss next steps for project implementation, including timing for programming improvements that would result from the planning effort

Sustainable Transportation Planning Grant Program

SUSTAINABLE COMMUNITIES - GRANT APPLICATION

NARRATIVE

4. Project Management (Total 30 points)
See Scope of Work and Cost and Schedule samples and checklists for requirements (Grant Application Guide, Appendix B), also available on the Caltrans grants website:
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/ regional-and-community-planning/sustainable-transportation-planning-grants 4A. Scope of Work (15 points)
4B. Cost and Schedule (15 points)

Scope of Work

SCOPE OF WORK

Project Information
Grant Category Sustainable Communities
Grant Fiscal Year FY 2024-25
Project Title Transit-Oriented Communities/Multimodal Connectivity Specific Plan Organization
(Legal name) Montebello, City Of

Disclaimer
Agency commits to the Scope of Work below. Any changes will need to be approved by Caltrans prior to initiating any Scope of Work change or amendment.

Introduction
Montebello’s proposed Transit-Oriented Communities/Multimodal Connectivity (TOC/MC) Specific Plan project seeks to address connectivity challenges within its disadvantaged community to the proposed transit stations and stops, retail and commercial centers, schools, parks and recreation centers while improving safety and housing for residents and active transportation users. The City currently does not have an existing TOC Specific Plan nor a multimodal connectivity plan, making it crucial to immediately ad dress critical gaps in housing, transit accessibility, active transportation, transportation to schools, parks, transit, and employment centers, while addressing regional connectivity into the nearby communities of Commerce, Bell Gardens, and Pico Rivera. Montebello’s proposed TOC/MC Specific Plan ultimately aims to improve both housing inventories and the active transportation network in the local heavily disadvantaged communities. The project will serve as a comprehensive planning document to: 1) guide future land use development and transportation access for the disadvantaged community surrounding the Washington/ Greenwood community (future home to the Metro Eastside Light Rail Station), 2) establish priority needs and feasible project options for implementing active transportation mode-shift in an otherwise vehicle dominant community, and 3) allow for the City to implement equitable, complete first-last mile connections to local housing projects, transit, employment centers, schools, parks, and more. This project will be led by the City and inputs from the Los Angeles County Metro with visions/goals that align with the Metro Eastside Transit Corridor Phase 2 Locally Preferred Alternative Plan, SCAG’s RTP/SCS, and the State’s CA Transportation Plan 2040.

Project Stakeholders
Stakeholders anticipated to participate in this project include residents, community -based organizations, local business owners, Active SGV, Montebello Bicycle Coalition, Montebello Unified School District, Montebello Police and Fire Departments, Gateway C ities Council of Governments, Montebello Bus Lines, Los Angeles County, and LA Metro representatives. LA Metro will provide critical insight on first-and-last mile connectivity for the future Eastside Transit light rail station and rail corridor. Montebello Bus Lines will provide recommendations to improve efficiencies on the local bus routes. Stakeholder involvement in the planning efforts will focus on participation and feedback from users who will most benefit from implementing the proposed TOC/MC Specific Plan, including vulnerable and under-served residents within the proposed project area. A select number of potential stakeholders will also be invited to join the project's TOC/MC Specific Plan Advisory Committee. Stakeholders will be able to play a rol e in the

logistics of preparing and executing the pilot studies. For stakeholders participating in the Advisory Committee, their feedback will be sought in a series of scheduled advisory meetings where the consultant will provide updates about the project's different components, including emerging community needs and the efficacy of the proposed planning elements. Toward the end of the project, the advisory committee will be asked to review the draft report for the project and provide their comments before submission for City Council approval.

In addition to providing updates about the project’s different components to stakeholders, the consultant will be involved in defining expected work task milestones, establishing procedures for coordination between the consultant and city staff including developing a regular meeting schedule, reviewing applicable planning and policy documents to formulate mixed-use zoning code updates, preparing an equity study and needs analysis, developing a stakeholder engagement plan, as well as completing miscellaneous other tasks needed to finalize, adopt, and implement the TOC/MC Specific Plan.

Overall Project Objectives
The TOC/MC Specific Plan, when completed, will provide recommendations for implementing multimodal transportation and housing policies to help prepare the local communities and its residents for the proposed Eastside Transit light rail system and station by addressing the systemic transportation inadequacies contributing to the environmental and socioeconomic disparity that are clearly visible in the project area. Careful collaboration among the City Planner, Community Development Director, and City Engineer will create planning policies to successfully implement the recommendations presented in the completed TOC/MC Specific Plan.

Implementation of the proposed TOC/MC Specific Plan will ensure the development of an attainable, well-connected, safe, and community-driven active transportation and community development network. The formation of the resilient Specific Plan creates a mo re sustainable, equitable community with improvements to regional mobility and system connectivity by providing critical infrastructure updates in the form of improved pedestrian facilities, affordable housing development, and crucial zoning code improvements that focus on public safety, comfort, and convenience for current and potential users. The goal is to implement projects through public-private efforts, including partnerships, regional transportation funds, local tax revenues, and TOD developers. Specific funding opportunities identified for project implementation at this time include Proposition A, Proposition C, Measure M, and Measure R, as well as State's funded competitive grants such as ATP and HSIP as well as housing -related Federal HUD and State HCD grants.

Summary of Project Tasks
Following the procurement of a consultant to assist with carrying out the grant’s goals and objectives and separate from the overall project administration task carried out by the City of Montebello, the main project tasks include conducting research and analysis (Task 1), carrying out a public engagement process (Task 2), developing a policy framework for proposed connectivity projects (Task 3), preparing the draft and final TOC/MC Specific plan (Task 4), and delivering the final documents to the Montebello City Council for review and approval (Task 5).

Task 01: Project Administration
This Administrative Task shall only be charged against by the Grantee for the Administration of this grant project. Costs for this task will not exceed 5% of the grant award amount.

The City of Montebello will manage and administer the grant project according to the Grant Application Guidelines, Regional Planning Handbook, and the contract executed between Caltrans and the City of Montebello.

Kick-off meeting with Caltrans (City/Caltrans)
A kick-off meeting between Caltrans and City staff will set the schedule, terms, policies, reimbursements, expectations, and requirements and serve as an opportunity to provide suggestions and feedback in enhancing the scope of work to be included in the f inal request for proposal for acquiring consultant services. Meeting minutes will be documented and made available to Caltrans and City staff.

Quarterly Invoices and Progress Reports to Caltrans (City) The City will prepare seven (7) quarterly reports to be submitted to Caltrans until the project is completed. The City shall prepare and submit seven (7) quarterly invoices and progress reports to Caltrans to review and approve reimbursement payments.

Task Deliverables
Meeting notes
Quarterly Invoices (7) and Progress Reports (7)

Task 02: Consultant Procurement
The City will procure a consultant, consistent with state and federal requirements, the Local Assistance Procedures Manual for procuring non-Architectural and Engineering consultants, the Grant Application Guide, the Regional Planning Handbook, and the executed grant contract between Caltrans and the Grantee. The City shall prepare a formal Request for Proposal (RFP), an open and competitive solicitation process. The RFP will be available on the City's website, PlanetBids, and other advertising channels.

The City shall review the proposals, and the most qualified consultants shall be invited for an interview to discuss their proposals. The interview panel will consist of staff from Caltrans and the City. Once a consultant is selected, the scope of work will be refined to clarify work efforts to ensure that the project objectives are to be achieved and shall be within the established project budget. Upon finalizing the scope, a Professional Services Agreement (PSA) shall be prepared, negotiated, and agreed to by the consultant and the City per the City's purchasing and contract services procedures and policies.

Following the execution of the PSA, the consultant shall prepare a Project Management Plan (PMP) for the project that will include details on the expected work task milestones, team coordination, lead communications, and quality assurance/quality control p rocedures between the consultant and City staff. The PMP will include the project schedule and all deadlines for deliverables, with responsibilities and submission procedures clearly outlined. In addition, the consultant will work with the City to develop a regular meeting schedule for the project to facilitate collaboration and coordination between City staff and the consultant team.

Project Team Meetings (City/Consultant)
The task will include approximately seventeen (17) regularly scheduled project meetings between City staff and the consultant team, as established in the PMP. The meeting agenda and notes will be documented and made available to Caltrans, City staff, and t he consultant team.
• Responsible Party: City of Montebello, Consultant

Task Deliverables
Request for Proposal (RFP) Packets for Advertisement and Final Professional Services Agreement (PSA) Scope of Work
Copy of the Request for Proposal/Qualifications
Copy of the contract between consultant and City of Montebello, copies of all amendments to the consultant contract, meeting notes from project kick-off meetings with consultant Project Management Plan
Project Schedule

Task 1: Research and Analysis
State, Regional, and Local Agency Plan/Policy Review (Consultant) The consultant will be held responsible for reviewing state, regional, and local agency planning and policy documents that pertain to the project, including but not limited to California's Streets and Highways Code; Caltrans Strategic Plan, California Transportation Plan 2040, California Bicycle and Pedestrian Plan (and other modal connectivity plans); SCAG's Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) and Active Transportation Plan; LA Metro's Active Transportation Strategic Plan and First/Last Mile Plans; and other documents regarding Complete Streets, Smart Mobility, Affordable Housing, and Sustainable Communities Planning Efforts.

Additionally, Task 1 Research & Analysis includes a review of the following existing city plans and documents that will be updated and integrated into a single Montebello Transit Oriented Communities/Multimodal Connectivity (TOC/MC) Specific Plan: 2020 Transportation & Circulation Element, ADA plans, Local Roads Safety and Local Hazard Mitigation Plans, and other relevant area plans. The TOC/MC Specific Plan will also review mixed-use codes and policies adopted by other cities that have successfully developed TOD or mixed-use infill housing projects, alongside shared parking policies and programs from other cities. This data will be used to create the revised mixed-use zoning code updates to be implemented through the Specific Plan process. This review will ensure that the TOC/MC Specific Plan consistently supports existing State, regional, and local plans, policies, and programs.

Analysis of Existing Conditions Study (Consultant)
The consultant will review the General Plan's applicable elements (land use, circulation, safety, etc.) and the existing zoning code and map for General Plan inconsistencies and impediments to TOD development, multimodal connectivity, and zoning code revisions. The consultant will review the current and existing conditions of parcels within the project area to assess the existing commercial, retail, and potential housing opportunity sites. The analysis of existing conditions in the project area will consider the following factors: current density and multi-unit availability, existing site layout, business design, area design, affordable housing, commercial stabilization, business retention and expansion, transit prioritization, accessibility, and transit dem and management.

Project Area-wide Origins-Destinations (Mobility), Intermodal Connectivity, and First/Last Mile Needs Analysis and Mapping (Consultant)
The consultant will identify key origins and destinations within the project area, including essential points of connectivity (i.e., schools, parks, employment, transit, commercial/retail, and civic centers), and prepare a map of land use settlement patterns, which may include items such as locations of residential neighborhoods, schools, hospitals, senior centers, major employers, shopping plazas, and more. As such, the consultant will gather a list of "opportunity areas" prime for economic revitalization and development for transit-oriented purposes. The TOC/MC Specific Plan will consider the future construction of the Metro light rail train station along Washington Boulevard at Greenwood Avenue with mixed-use housing and mobility as a priority to the planned development of the local community.

The consultant will identify parcels along Washington Boulevard and Greenwood Avenue that are within the specific plan boundaries and ideal for transit-oriented development and multimodal design opportunities. Each identified property and parcel will be within easy walking distance from the future Metro Eastside light rail station, and Montebello Bus Line bus stops along Washington Boulevard and Greenwood Avenue, which would close the first/ last mile gap in the project area.

The consultant will prepare a map and description of existing transportation stops and stations for intermodal connectivity. The plan will focus on corridors connecting schools, parks, transit, employment, and civic centers. The consultant will assess the project area's existing site layout, parking placement, and building design to identify parking availability, close -by shopping, and walkability. Additionally, the consultant will take into consideration the City’s Bicycle Master Plan in its assessment of the project’s mobility options. The consultant will utilize these factors listed to integrate first/last mile principles to ensure improved travel times and speeds, reducing barriers to ridership.

Existing Infrastructure/Facilities Inventory and Mapping (Consultant) The TOD/MC Specific Plan community is considered disadvantaged, and much of the community needs affordable housing, pedestrian infrastructure, bicycle infrastructure, and parking facilities throughout the project area. The consultant will identify opportunity sites for affordable housing development, prioritizing vacant lots and parcels that allow access to enhanced active transportation within the community. Parcel identification will allow for better compact design development to maximize the density and multi-unit availability within the project area. Pedestrian and bicycle infrastructure including Class I, II, III, and IV bikeways, sidewalks, paths, bicycle storage racks and lockers, crosswalks, ADA ramps, safe routes to schools, will be amenities that will be added throughout the proposed TOC /MC Specific Plan as so to serve integral first/last mile components to Metro’s proposed Eastside light rail station and Montebello Bus Lines Line Nos. 20, 50, 70, and 343 bus stops.

The analysis of existing infrastructure and facilities in the project area will consider the following factors: public transit stations, parking lots, affordable housing availability, business design, parking management, transit demand management, and pedestrian/bicycle circulatio n. The study and inventory will draw on the Existing Conditions study, also performed as part of Task 1.

The consultant will work with the City to develop a comprehensive list of existing infrastructure and facilities inventory that will be mapped to show areas of under-development and infrastructure needs in the project area.

Equity Study (Consultant)
The consultant will prepare an equity study that will focus on identifying the needs and input of certain groups in the community that have been systematically excluded in sectors of health, mobility, income, and other inequities as a result of disproportionate burdens from policies and

practices that have limited opportunities based on race, age, gender, sexual orientation, immigration status, disability status, or religion. To ensure that the TOC/MC Specific Plan meets the community's needs, the consultant will provide a plan to involve residents, businesses, and other stakeholders, focusing on the voices of disadvantaged, low-income community members.

Coupled with the above, the consultant will work with the City to develop transparent practices toward developing transit-oriented development districts, overlays, density levels, and upcoming meetings to create a long-term feedback loop.

Accidents and Safety Analysis and Mapping (Consultant)
The consultant will obtain and map the location of bicycle and pedestrian collision reports from the Statewide Integrated Traffic Records System (SWITRS). It will identify existing bike and pedestrian safety/education programs within or adjacent to the project area. Additionally, the City seeks to maximize the area's development to take advantage of traffic flow and enhance first/last mile programs to improve and excel at transit demand management. With these routes and data in mind, the consultant will create a prioritized list around the project, utilizing ways to maximize mobility and safety.

Needs Analysis (Consultant)
The consultant will gather information and data from the tasks listed above to further evaluate the City’s active transportation needs. From this information, the consultant will identify key infrastructure needs and active transportation facilities that will be analyzed and addressed in the TOC/MC Specific Plan.

• Responsible Party: City of Montebello, Consultant
Task Deliverables
Policy Evaluation Summary Analysis
Analysis of Existing Conditions
Facilities/Infrastructure Inventory List and Related Maps Project Area-wide Origins, Destinations, and Connectivity Analysis and Related Maps Intermodal Maps
Equity Study
Accident/Safety Data and Related Maps
Initial Needs Analysis and Memo

Task 2: Public Engagement
Develop Stakeholder Engagement Plan (City/Consultant)
The consultant, with City staff, will develop a stakeholder engagement plan for the project. The purpose of the plan is two-fold: 1) create an equitable, inclusive, and community-participatory approach to outreach with an emphasis on disadvantaged, vulnerable, and underserved

communities in the project area; and 2) create a transit-oriented development plan and zoning code modifications that are reflective of expected outcomes derived from the community input process.

At a minimum, the plan will include the following: objectives and goals for the public input and review process for the project; contact list of community-based organizations and local public/private schools; summary of engagement methods; and evaluation o f events and locations to conduct the community outreach. Outreach and engagement may build off existing community events and programming the City employs annually. The project's engagement stakeholders will be comprised of residents, employment centers, b usiness owners, nonprofit organizations, faith-based groups, City departments, law enforcement officers, and transit agencies.

Project Website, Social Media Interactive Town Hall, and Marketing/Publicity (City/Consultant) The consultant will create a project information webpage on the City's website, describing the project, displaying upcoming events and meetings, and providing the community with regular project-related status updates. In addition, the consultant will work with the City’s public affairs team to create social media content to engage the community throughout the project and invite followers to an interactive town hall event. The content and marketing materials will all be informed by input provided by City staff and stakeholders. To reach a broad audience, announcements, flyers, posters, and digital marketing materials will be created and coordinated in advance of all engagement events (virtual or in person). Promotional materials will be translated into the predominant languages spoken in the community, which include Spanish and English.

Community Survey (Consultant)
The community survey will be a key tool to understand the active transportation and housing needs of bicyclists, pedestrians, public transit users, and non-transit users in the project area. The active transportation segment of the survey will inquire about needs, specifically regarding areas of connectivity most important to users and barriers for those who do not utilize such modes of transportation. The affordable housing segment of the survey will inquire about needs specific to perceived housing security, affordability, and availability. The survey will also provide critical insights into the common origins and destination points of current bicyclists, pedestrians, transit users, and non-transit users. It will also allow them to convey their desires, needs, and concerns regarding the active transportation network. The survey will be conducted in several ways:
online and at pop-up events, advisory group meetings, and open house meetings. Information about the survey's availability will also be announced at City Council, Planning Commission, and Traffic and Safety Commission meetings, on the public broadcast station, and in the local newspaper.

Conduct Community Outreach Meetings, Open House, and Workshops (Varied In - person/Online) (Consultant)
This task aims to implement the outreach strategy developed in previous tasks. With support from City staff, the consultant will alert community groups, schools, faith-based institutions, property owners, residents, adjacent jurisdictions, and other stakeholders about the project utilizing the marketing methods described above. The consultant will work with community -based organizations and local public/private schools to encourage participation and coordinate with other City Departments (i.e., Public Works and Parks & Recreation Departments) that interact regularly within the local community.

The consultant will conduct at least two open house events and three public workshops to describe the project, recognize community opportunities and challenges, identify preliminary analyses and findings, create a shared vision for the project area, and share strategies to realize the vision as a community effort. The meetings/workshops will be conducted in English and Spanish (on an as-needed basis and in consultation with City staff). The three workshops will have varied engagement methods that emphasize going out into the community to gather intentional feedback at locations, times of day, and convenient venues for community members. Virtual meetings may be preferred depending on existing public health and safety conditions within the community and region.

• Responsible Party: City of Montebello, Consultant
Task Deliverables
Stakeholder Outreach and Engagement Plan
Postcards, Project Website, social media content, meeting notices, presentations, and notes Project Website, Social Media/Interactive Town Hall Site/Surveys Facilitate Mandatory Community Engagement / Outreach Meetings and Activities

Task 3: Policy Framework and Proposed Connectivity Projects Goals, Objectives, Policies, and Performance Measures (Consultant) The consultant will work with City staff to develop goals, objectives, policies, and performance metrics for the TOC/MC Specific Plan. This task will create the foundation of the TOC/MC Specific Plan by establishing its context within which proposed projects will be prioritized for implementation based on connectivity and community context, and performance towards plan goals will be monitored. Performance measures will be quantifiable standards. Task 3 will incorporate community input from Task 2 to ensure that community values and needs are represented and reflected in the TOC/MC Specific Plan.

Best practices – Design Elements Toolbox (Consultant)
The consultant will develop a menu of best practices for Complete Streets and other design elements that may be utilized in future roadway projects, drawing from the Caltrans Complete Streets Toolbox and Smart Mobility Framework.

Proposed Affordable Housing Program of Projects (City/Consultant) The consultant will design and map the proposed affordable housing development and connectivity network, including identified parcels that are excellent examples of developable sites, including developing a complete and detailed list of future projects (Pr ogram of Projects) that will be prioritized for implementation. Each project will include a brief project description, including project-specific information as it relates to connectivity, as well as potential constraints, such as built environment conditions (walkability score, distance to public transportation stops, sidewalk availability), itemized preliminary cost estimate, and the City Council District in which the project is located. A schematic design overlaid on recent aerial photography will also b e included. The consultant will use information from previous tasks and coordinate with the

Recreation and Community Services, Community Development, and Public Works departments to determine appropriate locations and the extent of the network and facilities.

Proposed Bicycle Program of Projects (City/Consultant)
The consultant will design and map the proposed bicycle connectivity network, including support facilities, and develop a complete and detailed list of future projects (Program of Projects) that will be prioritized for implementation. Each project will inc lude a brief project description, including project-specific information as it relates to connectivity, as well as potential constraints, such as right-of-way acquisition or roadway conditions (freeway underpasses with easement/right-of-way challenges), itemized preliminary cost estimate, and the City Council District in which the project is located. A schematic design overlaid on recent aerial photography will also be included. The consultant will use information from previous tasks and coordinate with the Recreation and Community Services, Community Development, and Public Works departments to determine appropriate locations and the extent of the network and facilities.

Proposed Pedestrian Program of Projects (City/Consultant) The consultant will design and map the proposed pedestrian connectivity network, including support facilities in the project area, including developing a complete list of future projects (Program of Projects) that will be prioritized for implementation. Each project listed will include a brief project description, including project-specific information and potential constraints, such as right-of-way acquisition, itemized preliminary cost estimate, and the City Council District in which the project is located. A schematic design overlaid on recent aerial photography will also be included. The program will utilize information from previous tasks and coordination with the Recreation and Community Services, Community Development, and Public Works departments to determine appropriate locations and the extent of the network and facilities. Multimodal connections will be a non-negotiable incorporation in the network.

Proposed ADA Program of Projects (City/Consultant)
Utilizing the inventory of corners where ADA ramps are missing or noncompliant, the consultant will create a priority list based on metrics determined by City staff. The proposed ADA program of projects includes creating a comprehensive list of future projects (Program of Projects) that will serve as a priority list for implementation. The consultant will also develop and map a program of projects to bring these facilities up to current ADA standards.

Safe Routes to Schools Program of Projects (City/Consultant) The consultant will identify and map potential improvements to City infrastructure to support Safe Routes to School connections throughout the City using the project corridors, as previously described, including the development of a complete list of future projects (Program of Projects) that will be prioritized for implementation. Each project listed will include a brief project description, including project-specific information and potential constraints, such as right-of-way acquisition, itemized preliminary cost estimate, and the City Council District in which the project is located. A schematic design overlaid on recent aerial photography will also be included.

• Responsible Party: City of Montebello, Consultant

Task Deliverables
Goals, Objectives, Policies, and Performance Measures

Design Elements Toolbox and Best Practices
Proposed Affordable Housing Program of Projects, maps, schematics, and recommendations Proposed Bicycle Program of Projects, maps, schematics, and recommendations Proposed Pedestrian Program of Projects, maps, schematics, and recommendations Proposed ADA Program of Projects, maps, schematics, and recommendations Safe Routes to School Program of Projects, maps, schematics, and recommendations

Task 4: Prepare Planning Documents (Draft and Final Plan) Project Prioritization (City/Consultant)
The consultant will create criteria to rank the priority of each program of projects developed as part of Task 3. Projects will be ranked by priority and importance to help the City develop an implementation plan that swiftly addresses public safety issues while enhancing connectivity, comfort, and effectiveness of bicycle, pedestrian, transit networks, affordable h ousing availability, ADA, and Safe Routes to Schools networks over time. With City input, the consultant will develop a short-term attainable program of projects to be completed over two fiscal years/budget cycles. The consultant will also create a longer-term program of projects, which ensures coverage of multiple funding cycles and may need or permit formal design, right -of-way acquisition, or other "larger" types of effort or resource dedication. These longer-term recommendations may enhance competitiveness due to a more "complete" and "ready" project.

Funding Sources and Strategies (Consultant)
The consultant will describe past expenditures for pedestrian facilities, bicycle facilities, and transit-oriented developments and identify the costs associated with implementing the TOC/MC Specific Plan, in addition to any alternative or future financial needs for maintenance and operation. The consultant will extract and discuss future funding sources and strategies for obtaining funding. These include measures to connect to other regional transit-oriented communities and transit opportunities to induce sustainable regional mode shifts. The consultant will discuss all regional funding program opportunities and regional partnerships that are consistent with the project and review the Program of Projects developed to create a recommended list of projects most likely to score well for competitive grant programs.

Administrative Draft TOC/MC Specific Plan (City/Consultant) The consultant and the City Staff will collaborate to incorporate study surveys, maps, implementation, policy framework, and financing plans and coordinate with other local plans and programs to develop the Administrative Draft TOC/MC Specific Plan. The City will coordinate with other City departments for input. The consultant will work with the Recreation and Community Services, Planning and Community Development, and Public Works departments to determine land use planning and zoning consistency.

Release Draft Transit-Oriented Communities Specific Plan and Zoning Code Updates (City/Consultant)
City staff will work with the consultant to release the draft TOC/MC Specific Plan to the public and allow them to make public comments. The consultant will be responsible for holding public

meetings where they will present the Draft Plan and solicit feedback. A similar process will be coordinated to modify and adopt zoning code revisions, including a City Council staff report and City Council resolution. Along with in-person feedback from the community meetings, feedback will be requested and welcomed on the project website.

Finalize Transit-Oriented Communities/Multimodal Specific Plan Adoption (City/Consultant) The consultant will prepare the final TOC/MC Specific Plan based on feedback and comments from the public and will also produce the final TOC/MC Specific Plan.

• Responsible Party: City of Montebello, Consultant
Task Deliverables
List of prioritized projects based on feasibility, likely funding availability, and community feedback
The proposed list of funding sources, including a framework for Phases and Partnerships Environmental Impact Memorandum
Draft TOC/MC Specific Plan
Public Meeting Agenda, Presentation, Meeting Minutes, and Notes Final TOC/MC Specific Plan (Final document to be an ADA-accessible document)

Task 5: City Council Review/ Approval/ Implementation
City Council Public Meeting (Consultant/City)
To provide City Council and the general public the opportunity to provide public input into the draft plans, the City will hold one City Council meeting, including an agenda, staff presentation, and a public invitation to comment on the plan. Upon completion of the public meeting, staff will post public meeting minutes and comments on the City's website for public review.

Council Review and Approval (City)
City staff will prepare the City Council staff report to include the Council agenda, presentation materials, and meeting minutes from the public meeting for City Council consideration.

Delivery of Final Plan to Caltrans and Closeout Audit if necessary (City) Upon approval, the City will provide Caltrans with 1) the final TOC/MC Specific Plan, 2) the final quarterly report, 3) a request for final reimbursement, and 4) coordinate with Caltrans to complete the closeout audit, if necessary.

• Responsible Party: City of Montebello, Consultant
Task Deliverables
City Council Agenda, presentation materials, and post-public meeting minutes

City Council Agenda, presentation materials, minutes of the public meeting, Council comments, and approval of the plan
The City will deliver the final TOC/MC Specific Plan to Caltrans, including the final quarterly report, request for final reimbursement payment, and arrange for project closeout audit, if necessary.

Cost and Schedule

(✓)
Use only whole dollars in the financial information fields. No rounding up or down and no cents.

Start the timeframe at the beginning of the grant period (November 2024) Extend the timeframe to the end of the grant period (June 2027) Ensure these items are completed prior to submitting to Caltrans Include task numbers in proper sequencing, consistent with the Scope of Work Task 01 is a required task. It must be titled "Project Administration", it cannot exceed 5% of the grant amount requested, and only the grantee and recipient(s) can charge against this Task.

This Task must only include the following activities and deliverables:
• Project kick-off meeting between the grantee and Caltrans at the start of the grant • Invoicing and quarterly reporting to Caltrans
• DBE Reporting (federal grants only)
Include Task 02 for procurement of consultants, if consultants are needed. This task is for the grantee and sub-recipient(s) only.

Complete all budget columns as appropriate: Total Cost, Grant Amount, Local Cash Match, and if applicable, Local In-Kind Match
State a realistic total cost for each task based on the work that will be completed Identify the estimated indirect cost rate if indirect costs will be reimbursed. If FY 2023-24 indirect cost rates are not available, the rate will be an estimate based on the currently approved rate.

List all tasks with the same title as stated in the Scope of Work Identify if a Tapered Local Match approach will be used, which allows grantees to vary the required local match ratio over the life of the grant contract. Grantee agrees to satisfy the total local match amount by the contract expiration date.

Ensure the correct minimum local match amount, calculated as a percentage of the total project cost (grant plus local match), is provided
Include a grant amount for each Task (excluding Tasks 01 and 02) Use the Local Match Calculator to ensure the total Local Match amount meets the minimum required Local Match for the specified Grant Category
Exclude sub-task numbers and sub-headings
Include a best estimate of the amount of time needed to complete each task Exclude tasks for project management and/or staff/consultant coordination; these activities should be spread among relevant tasks
Cost and Schedule Checklist
The Cost and Schedule is the official budget and timeline for the project. Tasks 1-6 outlined in the Cost and Schedule are for illustrative purposes only. The Cost and Schedule must be consistent with the Grant Application Cover Sheet. Applications with missing components will be at a competitive disadvantage.

Cost and Schedule Checklist
Use the Fiscal Year 2024-25 template provided (do not alter the template)

If yes, what is the estimated indirect cost rate? ______

J A S OND J FMAM J J A S OND J FMAM J J A S OND J FMAM J 01 $0 $0 $0 $0
02 $0 $0 $0 $0
1 $147,460 $19,115 $0 $166,575
2 $95,417 $12,353 $0 $107,770
3 $141,648 $18,352 $0 $160,000
4 $50,157 $6,498 $0 $56,655
5 $7,968 $1,032 $0 $9,000
$442,650 $57,350 $0 $500,000
California Department of Transportation
Sustainable Transportation Planning Grant Program

COST AND SCHEDULE
Grant Category Sustainable Communities - Competitive
Montebello Transit-Oriented Communities/Multimodal Connectivity Specific Plan FY 2024-25Grant Fiscal Year
Montebello, City of
Project Title
Organization
(Legal name)
Local Match Calculator (posted on-line)Use the Local Match Calculator to ensure that grant and local match amounts are correct:

Reimbursements/
Invoicing
Disclaimers
Agency commits to the Cost and Schedule below. Any changes will need to be approved by Caltrans prior to initiating any Cost and Schedule change or amendment.

Use only whole dollars in the financial information fields. No roundin g up or down and no cents.

Does your agency plan to request reimburesement for indirect costs? Does your agency plan to use the Tapered Match approach for invoicing purposes? Policy Framework and Proposed Connectivity Projects
Project Administration
(no more than 5% of total grant funds)
Consultant Procurement
Research and Analysis
Public Engagement
Prepare Planning Documents (Draft and Final Plan)
City Council Review/ Approval/ Implementation
Totals
FY 2025/26 FY 2026/27
Task
#
Estimated
Local
In-Kind Match*
Estimated Total
Project Cost*
FY 2024/25
November 2024 - June 2027
Grant Amount*
Estimated
Local Cash
Match*
Task Title
Yes
No
Yes
No

Grant Program Grant
Amount
Local Match
Amount
Total Project
Cost Grant Program Total Project
Cost
Grant
Amount
Local Match
Amount
$442,650 $57,350 $500,000 $500,000 $442,650 $57,350
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 Grant Amount $442,650
"Above-Minimum"
Local Match Percentage $0 $0 $0 "Above-Minimum"
Local Match Percentage $0 $0 $0 Local Match $57,350

25.00% $0 $0 $0 25.00% $0 $0 $0 Total Project Cost $500,000 Running Total $442,650 $57,350 $500,000 Running Total $500,000 $442,650 $57,350 Local Match Percentage 11.47% (S) - State Funds
(F) - Federal Funds

1. If the grant amount is known, the local match requirement can be determined using this calculation.

2. If the total project cost and known, the grant amount and local match amount can be determined using this calculation.

3. If the grant amount and local match amount are known, the local match percentage can be determined using this calculation.

3. Local Match Percentage
Determined By Grant Amount &
Local Match Amount
Sustainable Communities (S),
Climate Adaptation Planning
(S), & Strategic Partnerships -
Transit (F)

11.47% - Local Match
Strategic Partnerships (F)
20% - Local Match
California Department of Transportation
Transportation Planning Grants
Local Match Calculator For Grant Application Process
Sustainable Communities, Climate Adaptation Planning, and Strategic Partnerships Grants Sustainable Communities (S),
Climate Adaptation Planning
(S), & Strategic Partnerships -
Transit (F)

11.47% - Local Match
Strategic Partnerships (F)
20% - Local Match

1. Local Match Determined
By Total Grant Amount

2. Local Match Determined
By Total Project Cost

Maps of Project Area

L o s A n g e l e s L o s A n g e l e s
C o u n t y C o u n t y
City of Montebello
§¨¦
405
§¨¦
605
§¨¦
710
§¨¦
105
§¨¦
210
UV22
UV91
UV60
§¨¦
5 §¨¦
5 £¤
101
§¨¦
10 §¨¦
210
§¨¦
5 §¨¦
110
UV57
UV71
UV55
UV118
§¨¦
10 §¨¦
405
UV91
UV14
§¨¦
605
§¨¦
5 ð!
§¨¦
5 Sources: Esri, USGS, NOAA
Legend
Montebello
Los Angeles County Boundary
Montebello Transit-Oriented Communities/Multimodal Connectivity Specific Plan Regional Map
[
Los Angeles
County
0 10 205 Miles

! ! !
!P
!P
!P
!P
!P
Montebello Blvd
ParamountBlvd
Washington Blvd
Broadway
GarfieldAve
S Atlantic Blvd
Eastern Ave
Slauson Ave
C i t y o fC i t y o f
R o s e m e a dR o s e m e a d
C i t y o fC i t y o f
P i c o R i v e r aP i c o R i v e r a
C i t y o fC i t y o f
C o m m e r c eC o m m e r c e
C i t y o fC i t y o f
W h i t t i e rW h i t t i e rC i t y o fC i t y o f
B e l lB e l l
C i t y o fC i t y o f
M o n t e r e y P a r kM o n t e r e y P a r k
C i t y o fC i t y o f
S o u t h E l M o n t eS o u t h E l M o n t e
C i t y o fC i t y o f
B e l l G a r d e n sB e l l G a r d e n s
UV60
§¨¦
605
§¨¦
5 §¨¦
710
UV60
§¨¦
710
§¨¦
605
UV60
Telegraph Rd
Garfield AveGage Ave
E Olympic Blvd
E 3rd St
Norwalk Blvd
Durfee Ave
Passons Blvd
W Beverly Blvd
Whittier Blvd
E Slauson Ave
GreenwoodAve Beverly Blvd
Hill Dr
Garfield
Ave
W Riggin St
Olympic Blvd
W Pomona Blvd
Cesar E Chavez Ave
E Beverly Blvd
S Atlantic Blvd
San Gabriel Blvd
Washington Blvd
Potrero Grande Dr
Whittier Blvd
State Rte 72
Washington Blvd
E Beverly Blvd
S Atlantic BlvdWhittier Blvd
Paramount Blvd
State Rte 72
Sources: Esri, USGS, NOAA
Montebello Transit-Oriented Communities/Multimodal Connectivity Specific Plan Regional Project Area Map
´0 1 20.5 Miles
Source: ESRI
Legend
!P Proposed Light Rail Stations (expected completion by 2029) Proposed Light Rail (expected completion by 2029)
! Existing Light Rail Station
Existing Light Rail
Proposed Specific Plan
Montebello City Boundary
!P Metrolink Stations
Metrolink Tracks

!P
S Montebello Blvd
Bluff Rd
Beach St
S Vail Ave
S Montebello Blvd
S Greenwood Ave
Frankel Ave
S Maple Ave
Carob Way
S 5th St
S 6th St
Jacmar Dr
Acco St
Date St
S Spruce St
Washington Blvd
Supply Ave
Tanager Ave
Condor St
Hughes Ave
WashingtonBlvd
S Taylor Ave
Tola St
14th St
S 10th St
Carmel Ct
Maxwell St
S Park Ave
Cinkel St
Albee St
S 10th St
S 3rd St
Date St
Hughes Ave
S Taylor Ave
S 5th St
S Spruce St
Bluff Rd
E Washington Blvd
S 4th St
S 4th St
S 5th St
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
Montebello Transit-Oriented Communities/Multimodal Connectivity Specific Plan Project Area
´0 1,000 2,000500 Feet
Source: ESRI
Legend
!P Proposed Rail Station (2029)
Proposed Light Rail Project
Proposed Specific Plan
Montebello City Boundary

99.079677

96.394352

92.120524

74.798285

77.357539

85.779123

62.884518

91.174987

90.179022

97.440746

79.979829

58.25769

81.681795

99.583964

74.167927

87.544125

83.825013

94.831064

53.101362

74.621785

89.094806

32.160867

68.419062

73.411498

88.804841

71.923853

96.633888

93.419062

59.934443

87.178517

90.468986

64.649521

82.488654

89.485628

93.280383

89.346949

84.644478

69.440242

94.604135

95.877458

97.793747

86.623802

80.736258

97.592032

87.405446
-999

89.573878

72.453354

89.561271

81.12708

39.409985

90.065557

96.205245

82.337368 83.560262

57.99294

96.129602

73.209783

88.136662

61.132123

49.15532

86.573374

96.053959

87.430661

99.369642

96.00353

94.389813

90.746344

85.615229

54.072113

93.078669 99.344428

79.702471

97.02471

93.709027
Rio HondoRio Hondo
NNoorrtthh
FFoorrkk
SSaann
GG
aabbrriieellRR
iivveerr
AAnnggeelleess
RR
iivveerr,,LLooss
MMii ssssiioonn CC rr ee ee kk
NNoorrtthh
FFoorrkk SSaann GGaabbrr ii ee ll RR ii vv ee rr
Overall Percentile
Specific Plan
Montebello City Limits
CalEnviroScreen 4.0 Results
90 - 100 (Highest Scores)
80 - 90
70 - 80
60 - 70
50 - 60
40 - 50
30 - 40
20 - 30
10 - 20
0 - 10 (Lowest Scores)
´
Montebello Transit-Oriented Communities/Multimodal Connectivity Specific Plan (CalEnviroScreen 4.0 Results)
Source: CalEPA, OEHHA, ESRI
0 1 20.5 Miles
Project Area

Source: The California Healthy Places Index
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan Healthy Places Index (HPI) Map
Project Area

California Department of EducaƟon
Free or Reduced-Price Meal (Student Poverty) Data (2022-2023) Montebello Unified School District – Greenwood Elementary School

5 S Vail Ave
Ban
dini Blvd
Supply Ave
Yate
s Ave
S Malt Ave
Tanage
r A
ve
Syca
more St
Vail
Ave
Davie Ave
Garf
ield
Ave
Garfi
eld Ave
S Bluff Rd
Date St
S Spruc
e St
S
M
ontebel
lo
Bl
vd
Sycamo
re St
S Maple Ave
W E
lm St
S
4th St
Beach St
Frankel Ave
W Oakwoo
d St
W Mines Ave
Mercu
ry Ln
Was
hing
ton Blvd
Paramount Blvd
S G
reenwoo
d Ave
Pico Revera
Towne Center
SWITRS GIS Map: Los Angeles, Montebello 01/01/2015 - 12/31/2019 County of Los Angeles,
California State Parks, Esri, TomTom, Garmin,
SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land SWITRS
Crashes (Selected)
Crashes
1/5/2024
0 0.25 0.50.13 mi
0 0.4 0.80.2 km
1:18,056
TIMS (https://tims.berkeley.edu), SafeTREC, UC Berkeley Copyright © 2024 UC Regents; all rights reserved.

!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.!.!.
!.
!.
!.
!.
!.!.
!.!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.!.
!. !.
!.
!.
!.
!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.
!.
!.!.
!.
!.
!.
!.
!.
S M o n t e b e llo B lvd
B luf f R d
B e a c h S t
S V a i l A ve
S M o n t e b e llo B lvd
S G r e e n w o o d A ve
F r a n k e l A ve
S M a ple A ve
C a r o b Wa y
S 5 t h S t
S 6 t h S t
J a c m a r D r
A c c o S t
D a t e S t
S S pr uc e S t
Wa sh i n g t o n B lvd
S upply A ve
T a n a g e r A ve
C o n d o r S t
H ug h e s A ve
WashingtonBlvd
S T a y lo r A ve
T o la S t
1 4 t h S t
S 1 0 t h S t
C a r m e l C t
M a x w e ll S t
S P a r k A ve
C i n k e l S t
A lb e e S t
S 1 0 t h S t
S 3 r d S t
D a t e S t
H ug h e s A ve
S T a y lo r A ve
S 5 t h S t
S S pr uc e S t
B luf f R d
E Wa sh i n g t o n B lvd
S 4 t h S t
S 4 t h S t
S 5 t h S t
S o ur c e : E sr i , D i g i t a lG lo b e , G e o E y e , E a r t h st a r G e o g r a ph i c s, C N E S / A i r b us D S , U S D A , U S G S , A e r o G R I D , I G N , a n d t h e G I S U se r C o m m un i t y M o n t e b e llo  C r a sh e s w i t h i n P r o po se d S pe c i f i c P la n A r e a C o lli si o n s 2 0 1 5 t o 2 0 1 9 ´0 1 , 0 0 0 2 , 0 0 05 0 0 F e e t
S o ur c e : E S R I
Legend
!. C r a sh e s w i t h i n P r o po se d S pe c i f i c P la n ( T o t a l 1 3 4 ) P r o po se d S pe c i f i c P la n M o n t e b e llo C i t y B o un d a r y

"/
"/
"/
"/
"/
"/"/
!.
!.
!.
!.
!.
!.
!.
S M on t e b e l l o B l vd
B l uff R d
B e a c h S t
S V a i l A ve
S M on t e b e l l o B l vd
S G r e e n w ood A ve
F r a n k e l A ve
S M a pl e A ve
C a r ob Wa y
S 5 t h S t
S 6 t h S t
J a c m a r D r
A c c o S t
D a t e S t
S S pr uc e S t
Wa sh i n g t on B l vd
S uppl y A ve
T a n a g e r A ve
C on d or S t
H ug h e s A ve
WashingtonBlvd
S T a yl or A ve
T ol a S t
1 4 t h S t
S 1 0 t h S t
C a r m e l C t
M a x w e l l S t
S P a r k A ve
C i n k e l S t
A l b e e S t
S 1 0 t h S t
S 3 r d S t
D a t e S t
H ug h e s A ve
S T a yl or A ve
S 5 t h S t
S S pr uc e S t
B l uff R d
E Wa sh i n g t on B l vd
S 4 t h S t
S 4 t h S t
S 5 t h S t
S our c e : E sr i , D i g i t a l G l ob e , G e oE ye , E a r t h st a r G e og r a ph i c s, C N E S / A i r b us D S , U S D A , U S G S , A e r oG R I D , I G N , a n d t h e G I S U se r C om m un i t y M on t e b e l l o  C r a sh e s w i t h i n P r opose d S pe c i fi c P l a n A r e a P e d e st r i a n a n d B i k e C ol l i si on s ( 2 0 1 5 t o 2 0 1 9 ) ´0 1 , 0 0 0 2 , 0 0 05 0 0 F e e t
S our c e : E S R I
Legend
!. B i k e C ol l i si on s ( T ot a l 7 ) "/ P e d e st r i a n C ol l i si on s ( T ot a l 7 ) P r opose d S pe c i fi c P l a n M on t e b e l l o C i t y B oun d a r y

!
"
#
$
%
!"#$%$&'()'*+%,
SB 535 Disadvantaged Communities
2022 (Census Tracts and Tribal Areas)
Source: CalEPA, OEHHA, ESRI
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan SB 535 Disadvantaged Communities Map
Project Area

Source: Justice 40 Initiative
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan White House Justice 40 Initiative Map
Justice 40 Tracts Map May 2022
Project Area

Source: https://gis.carb.arb.ca.gov
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan California Climate Investments Priority Populations 2023 Map Low Income Communities and Buffer Low Income Communities Project Area

Source: https://gis.carb.arb.ca.gov
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan California Climate Investment Priority Population 3.0 By Census Tract Map Project Area

Source: https://gis.carb.arb.ca.gov
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan California Climate Investments Priority Populations 2023 Map Disadvantaged Communities CES4 and Low Income Communities Project Area

Source: geohub.lacity.org
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan Household Median Income by Census Tracts Map
Project Area

Source: geohub.lacity.org
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan Household Median Income by Census Tracts Map (Tract: 06037532002) Project Area

Source: geohub.lacity.org
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan Household Median Income by Census Tracts Map (Tract: 06037532200) Project Area

Source: geohub.lacity.org
Montebello Transit-Oriented Communities/Multimodal Connectivity Speci/f_ic Plan Household Median Income by Census Tracts Map (Tract: 06037532102) Project Area

!P
S Montebello Blvd
Bluff Rd
Beach St
S Vail Ave
S Montebello Blvd
S Greenwood Ave
Frankel Ave
S Maple Ave
Carob Way
S 5th St
S 6th St
Jacmar Dr
Acco St
Date St
S Spruce St
Washington Blvd
Supply Ave
Tanager Ave
Condor St
Hughes Ave
WashingtonBlvd
S Taylor Ave
Tola St
14th St
S 10th St
Carmel Ct
Maxwell St
S Park Ave
Cinkel St
Albee St
S 10th St
S 3rd St
Date St
Hughes Ave
S Taylor Ave
S 5th St
S Spruce St
Bluff Rd
E Washington Blvd
S 4th St
S 4th St
S 5th St
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
Proposed Mixed-Use Housing Transit-Oriented Communities Opportunity Sites ´0 1,000 2,000500 Feet
Source: ESRI
Legend
!P Proposed Rail Station (2029)
Proposed Light Rail Project
Mixed Use TOC Opportunity Sites
Proposed Specific Plan
Montebello City Boundary

Photos of Project Area

Montebello Transit-Oriented Communities/Multimodal Connectivity Specific Plan

Above: Looking west on Washington Boulevard at Greenwood Avenue. The Eastside Transit light rail corridor alignment is proposed for Washington Boulevard. The Metro Montebello Station is proposed near Greenwood Avenue.

Below: Greenwood Avenue looking south at Washington Boulevard. Opportunity sites along Greenwood Avenue and Washington Boulevard is propose for mixed-use housing developments adjacent to the proposed light rail station.

Montebello Transit-Oriented Communities/Multimodal Connectivity Specific Plan

Above: Transit-Oriented mixed-use opportunity sites are proposed along Washington Boulevard as well as parcels north of Washington Boulevard where light industrial and warehousing are the current and existing land uses.

Below: Large under-utilized and vacant parcels are currently available for large scale transit- oriented community opportunity sites for housing near the proposed light rail transit station.

Support Letters

activeSGV.org #ActiveSGV
December 18, 2023
T anisha T aylor - Executive Director
California T ransportation Commission
1120 N. Street, MS-52
Sacramento, CA 95814
RE: SUPPORT | City of Montebello’s Transit-Oriented Communities/Multimodal Connectivity Speci
fic Plan to Caltrans Sustainable Transportation Planning Grant Program Dear Director T aylor,
As a place-based community organization dedicated to realizing a more sustainable, equitable, and livable San Gabriel Valley, ActiveSGV is pleased support the City of Montebello’s application for funding from the Sustainable Communities Planning Grant Program to create and adopt a T ransit Oriented Communities (TOC)/Multimodal Connectivity Speci fic Plan. Centered around a
T ransit-Oriented Development District model, this plan will focus on de fining land use designations to ensure the development of new housing units, including a ffordable housing, as well as focus on multi-modal transportation accessibility and improvements in safety for active transportation users along the Washington Blvd. commercial corridor.

With the projected start of Montebello’s Metro Rail light rail station in a few years, this proposed TOC/Multimodal Connectivity Speci
fic Plan will align the City’s updated General Plan goals with the City’s concurrent efforts around economic development, Complete Streets opportunities, pedestrian safety, rail, bus transit, and bicycle connectivity, and the development of accessible housing within the transit district. Additionally, the plan intends to address the immediate e ffects of the high
traffic volume along the designated project area which impacts air quality, increased noise pollution, pedestrian and bicyclist injuries, and high levels of greenhouse gases (GHGs) within the local neighborhood and the immediate region. This plan will allow the City to realize improvements in health outcomes, while providing for safe regional connectivity and smart growth opportunities through mixed-use development and a
ffordable housing.

The proposed TOC/Multimodal Connectivity Speci fic Plan will provide a comprehensive land use and community connectivity roadmap that will lead to improved health conditions by improving air quality through reduction of vehicle miles traveled and provide local residents with a
ffordable housing options and greater connectivity to transit opportunities, educational facilities, jobs, local businesses, and other regional amenities.

ActiveSGV strongly supports local and regional e fforts to support public transit, reduce pollution, and address the region's housing a ffordability crisis as such we strongly support the City’s e fforts to be proactive in addressing the crucial need for a Montebello TOC/Multimodal Connectivity Speci fic Plan with a housing and mobility focus as the project will bring safer streets and strengthen local and regional transit connectivity for community members.

If you have any questions regarding this matter, please contact me at [email protected].

Thank you for your time and consideration,
David Diaz, MPH
Executive Director
ActiveSGV’s mission is to support a more sustainable, equitable, and livable San Gabriel Valley.

Jeff Seymour Center • 10900 Mulhall Street El Monte, CA 91731

January 10, 2024

Tanisha Taylor
Executive Director
California Transportation Commission
1120 N. Street, MS-52
Sacramento, CA 95814

Dear Ms. Taylor:

RE: Support for City of Montebello’s Transit-Oriented Communities/Multimodal Connectivity Specific Plan to Caltrans Sustainable Transportation Planning Grant Program

I am pleased to submit this letter in support of the City of Montebello’s application for funding from the Sustainable Communities Planning Grant Program to create and adopt a Transit Oriented Communities (TOC)/Multimodal Connectivity Specific Plan. Centered around a Transit-Oriented Development District model, this plan will focus on defining land use designations to ensure the development of new housing units, including affordable housing, as well as focus on multi-modal transportation accessibility and improvements in safety for active transportation users along the Washington Blvd. commercial corridor.

With the projected start of Montebello’s Metro Rail light rail station in a few years, this proposed TOC/Multimodal Connectivity Specific Plan will align the City’s updated General Plan goals with the City’s concurrent efforts around economic development, Complete Streets opportunities, pedestrian safety, rail, bus transit, and bicycle connectivity, and the development of accessible housing within the transit district. Additionally, the plan intends to address the immediate effects of the high traffic volume along the designated project area which impacts air quality, increased noise pollution, pedestrian and bicyclist injuries, and high levels of greenhouse gases (GHGs) within the local neighborhood and the immediate region. This plan will allow the City to realize improvements in health outcomes, while providing for safe regional connectivity and smart growth opportunities through mixed-use development and affordable housing.

The proposed TOC/Multimodal Connectivity Specific Plan will provide a comprehensive land use and community connectivity roadmap that will lead to improved health conditions by improving air quality through reduction of vehicle miles traveled and provide local residents with affordable housing options and greater connectivity to transit opportunities, educational facilities, jobs, local businesses, and other regional amenities.

This letter expresses our support for the City’s efforts to be proactive in addressing the crucial need for a Montebello TOC/Multimodal Connectivity Specific Plan with a housing and mobility focus as the project will bring safer streets and strengthen local and regional transit connectivity for community members.

Thank you for your consideration. If you have any questions or concerns, please feel free to contact my District Director, Mark Gonzalez, at (213) 620-4646 or [email protected].

Sincerely,

MIGUEL SANTIAGO
Assembly Member, 54th District

January 10, 2024
Tanisha Taylor
Executive Director
California Transportation Commission
1120 N. Street, MS-52
Sacramento, CA 95814
Dear Ms. Taylor:

Support for City of Montebello’s Transit-Oriented Communities/Multimodal Connectivity Specific Plan to Caltrans Sustainable Transportation Planning Grant Program
I am pleased to submit this letter in support of the City of Montebello’s application for funding from the Sustainable Communities Planning Grant Program to create and adopt a Transit Oriented Communities (TOC)/Multimodal Connectivity Specific Plan. Centered around a Transit-Oriented Development District model, this plan will focus on defining land use designations to ensure the development of new housing units, including affordable housing, as well as focus on multi-modal transportation accessibility and improvements in safety for active transportation users along the Washington Blvd. commercial corridor.

With the projected start of Montebello’s Metro Rail light rail station in a few years, this proposed TOC/Multimodal Connectivity Specific Plan will align the City’s updated General Plan goals with the City’s concurrent efforts around economic development, Complete Streets opportunities, pedestrian safety, rail, bus transit, and bicycle connectivity, and the development of accessible housing within the transit district.

Additionally, the plan intends to address the immediate effects of the high traffic volume along the designated project area which impacts air quality, increased noise pollution, pedestrian and bicyclist injuries, and high levels of greenhouse gases (GHGs) within the local neighborhood and the immediate region. This plan will allow the City to realize improvements in health outcomes, while providing for safe regional connectivity and smart growth opportunities through mixed-use development and affordable housing.

The proposed TOC/Multimodal Connectivity Specific Plan will provide a comprehensive land use and community connectivity roadmap that will lead to improved health conditions by improving air quality through reduction of vehicle miles traveled and provide local residents with affordable housing options and greater connectivity to transit opportunities, educational facilities, jobs, local businesses, and other regional amenities.

Tanisha Taylor, Executive Director

I strongly support the City’s efforts to be proactive in addressing the crucial need for a Montebello TOC/Multimodal Connectivity Specific Plan with a housing and mobility focus as the project will bring safer streets and strengthen local and regional transit connectivity for community members. If you have any questions, please do not hesitate to contact Ms. Jane Roberts via email at [email protected].

Sincerely,
Laurie Lombardi
Senior Executive Officer
Countywide Planning and Development
E-SIGNED by Laurie Lombardi
on 2023-12-19 18:12:26 GMT

January 10, 2024

Tanisha Taylor
Executive Director
California Transportation Commission
1120 N. Street, MS-52
Sacramento, CA 95814

Re: Support for City of Montebello’s Transit-Oriented Communities/Multimodal Connectivity Specific Plan to Caltrans Sustainable Transportation Planning Grant Program

Dear Ms. Taylor:

I am pleased to submit this letter in support of the City of Montebello’s application for funding from the Sustainable Communities Planning Grant Program to create and adopt a Transit Oriented Communities (TOC)/Multimodal Connectivity Specific Plan. Centered around a Transit-Oriented Development District model, this plan will focus on defining land use designations to ensure the development of new housing units, including affordable housing, a s well as focus on multi-modal transportation accessibility and improvements in safety for active transportation users along the Washington Blvd. commercial corridor.

With the projected start of Montebello’s Metro Rail light rail station in a few years, this proposed TOC/Multimodal Connectivity Specific Plan will align the City’s updated General Plan goals with the City’s concurrent efforts around economic development, Complete Streets opportunities, pedestrian safety, rail, bus transit, and bicycle connectivity, and the development of accessible housing within the transit district. Additionally, the plan intends to address the immediate effects of the high traffic volume along the designated project area which impacts air quality, increased noise pollution, pedestrian and bicyclist injuries, and high levels of greenhouse gases (GHGs) within the local neighborhood and the immediate region. This plan will allow the City to realize improvements in health outcomes, while providing for safe regional connectivity and smart growth opportunities through mixed-use development and affordable housing.

The proposed TOC/Multimodal Connectivity Specific Plan will provide a comprehensive land use and community connectivity roadmap that will lead to improved health conditions by improving air quality through reduction of vehicle miles traveled and provide local residents with affordable housing options and greater connectivity to transit opportunities, educational facilities, jobs, local businesses, and other regional amenities.

As the State Senator for the city, I strongly support the City’s efforts to be proactive in addressing the crucial need for a Montebello TOC/Multimodal Connectivity Specific Plan with a housing and mobility focus as the project will bring safer streets and strengthen local and regional transit connectivity for community members. If you have any questions, please do not hesitate to contact Fred Zermeno, District Representative, at 562-406-1001 and [email protected].

Sincerely,

Senator Bob Archuleta
30th District

Reference Materials

Metro Board approves
route for Eastside Transit
Corridor Phase 2 light rail
project
BY LA METRO , DECEMBER 5, 2022

The Metro Board approved the Locally Preferred Alternative (LPA) for the Eastside Transit Corridor Phase 2 Project, which will extend the Metro L (Gold) Line in phases from East Los Angeles to

Whittier.

The Metro Board chose staff’s recommended Alternative 3 for the project’s Initial Operating Segment (IOS), which will extend the Metro L Line further east from its current terminus at
Pomona/Atlantic in East Los Angeles to Greenwood Station in Montebello.

The alternative chosen best meets the communities’ needs by having fewer impacts related to construction, traffic, noise, and property acquisitions. This alternative also has more environmental benefits and provides additional regional connectivity.

The Board also approved the Lambert Station in Whittier as the terminus for the nine-mile project and authorized the preparation of the Final Environmental Impact Report (EIR) for the full project through the California Environmental Quality Act. Metro can now complete the EIR and make this project ready for construction by 2029 as programmed under the Measure M sales tax approved by L.A. County voters in 2016.

When built, the new line will serve the cities of Commerce, Montebello, Pico Rivera, Santa Fe Springs and Whittier, and the unincorporated communities of East Los Angeles and West Whittier-Los Nietos. The Alternative 3 IOS approved by the Board is approximately 4.6 miles long and includes four stations. The LPA also includes maintenance and storage facility site options.

Three build alternatives have been studied extensively in the project’s Draft EIR. Build alternatives consider the full project to Whittier and IOS that would construct the project in phases. Here is a quick summary of all the alternatives studied:

•Alternative 1 Washington: Extends L Line east from its terminus at Pomona/Atlantic to Lambert Road in Whittier.
•Alternative 2 IOS Commerce/Citadel: Extends L Line east from its terminus at Pomona/Atlantic to Commerce/Citadel.
•Alternative 3 IOS Greenwood: Extends L Line east from its terminus at Pomona/Atlantic to Greenwood Station in Montebello.

Design options were also studied, including an underground relocated station at Atlantic/Pomona or an underground open-air station. Other design options are aerial (elevated structure) or at- grade (or street-level) segments in Montebello, including an at- grade Greenwood Station.

The Eastside Transit Corridor Phase 2 is a rail extension anticipated to provide commuters in a high travel-demand corridor relief to the limited transportation systems currently available to them. In addition, the project will provide a connection to the regional transit network via the Regional Connector, a new Metro rail extension under construction in downtown Los Angeles that will open in the spring of 2023.

With the Connector, riders on the Eastside Gold Line will be able to ride the same train directly into the heart of downtown L.A. — instead of having to ride to Union Station and then transfer to the B/D (Red/Purple) Line subway.

Measure M allocates $6 billion for this project in two funding cycles. Cycle 1 allocates $3 billion for the Washington Alternative beginning in 2029 and Cycle 2 allocates $3 billion for the second alternative beginning in 2053. The second alternative is being evaluated through the San Gabriel Valley Transit Feasibility Study

(https:/ /www.sgvcog.org/transit-study)).

For more information on the project, please call Metro at (213) 922- 3012 or send an email to [email protected]
(mailto:[email protected]). Information about the project is also available on Metro’s website at www.metro.net/eastsidephase2 (http:/ /www.metro.net/eastsidephase2).

QUOTES
“Our selection of the LPA represents a key milestone in the project’s planning phase and will now allow us to complete the environmental work needed to get this vital transportation improvement project into construction,” said Glendale City Council Member and Metro Board Chair Ara J. Najarian.
“The Eastside has been waiting a long time for this connection to the L Line that will serve a densely populated area of the county, offering equitable access to jobs and educational opportunities and providing economic benefits to surrounding communities,” said Los Angeles County Supervisor and Metro Board Member Hilda L.

Solis.
“It is important that we finally deliver this project all the way from East LA through Commerce to Pico Rivera and Whittier. This is just one more step in getting there and we will make this project happen as soon as possible, to deliver a one-seat ride for these communities to downtown LA and beyond,” said LA County
Supervisor and Metro Board Member Janice Hahn.
“I am pleased that the Board approved the Lambert Station in the City of Whittier as the terminus for this project. Like many Metro projects, the Eastside extension will be built in phases, and I look

forward to its completion to serve the residents of Southeast Los Angeles,” said Whittier City Councilmember and Metro Board Member Fernando Dutra. “The Board also voted to aggressively pursue $150 million in statewide Major Project – Project Development Reserve funding for projects that expect to receive federal funding in the future. Our cities are eager to have multiple transportation options for their residents”.
“We worked with all the communities along this corridor to ensure that we heard their concerns and needs and recommended the best possible alignment for the Eastside Transit Corridor. The locally preferred alternative will add rail connectivity and vastly improve transportation options in this corridor,” said Metro CEO Stephanie Wiggins. “We look forward to continuing the work to improve transit connectivity for our Eastside communities.”

PREPARED FOR
City of
Montebello

SYSTEMIC SAFE T Y ANA LYSIS REPOR T /

LOCAL ROAD SAFETY PLAN
Final Report - April 2023

1 OF 49
2023 Montebello Safe Travel Plan
Systemic Safety Analysis Report / Local Roadway Safety Plan

Acknowledgements
The 2023 Montebello Safe Travel Plan (Plan) was funded through a grant provided by the California Department of Transportation (Caltrans). The City of Montebello, in collaboration with multidisciplinary partner agencies and stakeholders, collaborated to develop a Plan that increased roadway safety for people traveling within the city’s roadway network. The study was managed by Homayoun Behboodi, Allen Cabanillas, and James Enriquez of the City’s Department of Public Works, in coordination with a Stakeholder Working Group (SWG). A consulting team led by Mark Thomas assisted the City of Montebello and the SWG in preparing the plan.

Project Partners
Montebello Department of Public Works
James Enriquez
Homayoun Behboodi
Allen Cabanillas
Samantha Chenelia
Montebello Fire Department
Craig Barker
Montebello Bus Lines
Anthony Rodriguez
Alex Gillman
Los Angeles Metro
Jacob Lieb
Montebello Unified School District
Angel Barnuevo

Caltrans District 7
Guillermo Hermosillo
Care Ambulance of Montebello
Eddie Barnum
Montebello Bicycle Coalition
Gilbert Juaregi
Consultant Team
Mark Thomas
Paul Martin
Stephen Patchan
Pat Somerville
Bobby Lin
Jae Riddle
Kittelson
Mychal Loomis

2 OF 49

REPORTS DISCOVERY AND ADMISSION INTO EVIDENCE

OF CERTAIN REPORTS, SURVEYS, AND INFORMATION

Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for any purpose relating to this section, shall not be subject to discovery or admitted into evidence in a Federal or State court proceeding or considered for other purposes in any action for damages arising from any occurrence at a location identified or addressed in the reports, surveys, schedules, lists, or other data.

3 OF 49
Contents
Introduction ...................................................................................................................................................................... 4 Executive Summary ............................................................................................................................................... 5 Study Parameters .................................................................................................................................................. 5 LRSP Development Process ................................................................................................................................... 6 Stakeholder Working Group ............................................................................................................................. 6 Vision, Mission, and Goals ................................................................................................................................. 7 Existing Safety Efforts ............................................................................................................................................... 8 Safety Analysis ............................................................................................................................................................... 10 Data Collection .......................................................................................................................................................... 10 Crash Analysis Results ............................................................................................................................................ 13 Crash Types and Primary Crash Factors ..................................................................................................... 13 Human Factors and Personal Attributes .................................................................................................... 14 Priority Locations ................................................................................................................................................. 14 Needs Analysis .......................................................................................................................................................... 15 California Communities Environmental Health Screening Tool ....................................................... 15 California Disadvantaged Communities ..................................................................................................... 15 Median Household Income ............................................................................................................................. 15 Student Qualification for Free or Reduced-Price Meals ...................................................................... 16 California Healthy Places Index ...................................................................................................................... 16 Areas of Persistent Poverty ............................................................................................................................. 17 Historically Disadvantaged Communities .................................................................................................. 17 Comprehensive List of Countermeasures ........................................................................................................... 19 Signalized Intersections ......................................................................................................................................... 19 Non-Signalized Intersections .............................................................................................................................. 21 Roadway Improvements ....................................................................................................................................... 22 Priority Safety Projects ................................................................................................................................................ 23 Level A Projects .................................................................................................................................................... 25 Level B Projects .................................................................................................................................................... 28 Level C Projects .................................................................................................................................................... 31 Emphasis Area Strategies ................................ .......................................................................................................... 35 Emphasis Area 1: Intersections ........................................................................................................................... 35 Emphasis Area 2: Pedestrians and Bicyclists ................................................................................................. 38 Emphasis Area 3: Aging Drivers ......................................................................................................................... 41 Emphasis Area 4: Commercial Vehicles ........................................................................................................... 43 Emphasis Area 5: Driving Under the Influence ............................................................................................ 45 Emphasis Area 6: Improve Incident Response ............................................................................................. 47 Next Steps ....................................................................................................................................................................... 49

4 OF 49

APPPENDICES
APPENDIX A: Letters of Support
APPENDIX B: Crash Data Analysis
APPENDIX C: Collision Maps
APPENDIX D: Crash Severity Calculations
APPENDIX E: Crash Severity
APPENDIX F: Disadvantaged Communities Maps
APPENDIX G: Priority A/B Locations
APPENDIX H Priority Intersection Crash History
APPENDIX I: Countermeasure Identification
APPENDIX J: Countermeasure Concept Plans
APPENDIX K: Project Estimates
APPENDIX L: BCR Analyzer for HSIP Applications

5 OF 49
Introduction
Executive Summary
The purpose of the 2023 Montebello Safe Travel Plan (Plan) is to provide a proactive approach to addressing safety needs for motorists, bicyclists, and pedestrians on City of Montebello managed roadways. The Plan is a living document which will be reviewed and updated accordingly during annual stakeholder meetings, and its development was funded by the California Department of Transportation (Caltrans).

As part of an ongoing effort to identify and implement roadway safety improvements, the Plan’s intent is to:

1. Evaluate and plan for focused improvements on local highway safety needs

2. Maintain eligibility for future Highway Safety Improvement Program (HSIP) grant funding opportunities

3. Evaluate crash history affecting all transportation modes

4. Identify crash types and locations

5. Develop recommendations for improvements

6. Develop a Working Group with stakeholders representing multiple disciplines

System Safety Analysis Reports and Local Roadway Safety Plans have been proven to reduce fatalities on local roads in states that have implemented them, and this Plan’s implementation will improve transportation safety for the City’s residents and visitors.

Study Parameters
The Plan evaluates collision history and provides countermeasures for local, collector, and arterial roadways within the City of Montebello. The collision database is a compilation of collisions on City managed roadways between January 1st, 2015, and December 31st, 2019, and sources utilized for data collection included the Statewide Integrated Traffic Records System (SWTRS) and the Transportation Injury Mapping System (TIMS). Crashes that occurred on grade-separated freeways traveling through the City (Interstate 5 and State Route 60) have been excluded from the crash data. However, crashes reported at the ramp terminal intersections that are associated with grade-separated freeways and highways in the City are included in the analysis database. In total, 2,637 collisions occurred over the 5- year period, whereas a total of 51 (2.4%) resulted in either a fatality or severe injury.

6 OF 49
LRSP Development Process
The project kicked off in December 2021 with a meeting between the City of Montebello Public Works Department staff and consultants. Here, the team discussed the City’s vision and goals for the project, recent work efforts, project schedule, and approach toward the crash analysis, field reviews, and non- infrastructure program recommendations.

Stakeholder Working Group
The project created a Stakeholder Working Group (SWG) consisting of multi-disciplinary decision- makers and partners who have played a key role in the Plan’s development, and the SWG furthered the development process by helping to plan, implement, and evaluate methods to achieve the Plan’s Vision, Mission, and Goals.

SWG agencies were selected for their influence over the 4 E’s of transportation safety and ability to coordinate specialized services for the City of Montebello within their respective agencies. Additionally, SWG representatives customized the Plan’s non-infrastructure recommendation, timelines, and responsibilities according to staff and resource availability. Stakeholders will convene annually, at the request of the City of Montebello, to confirm the Travel Safety Plan’s safety goals and direction.

A total of three SWG meetings occurred on February 16, March 9, and April 20, 2022, to review crash data, define the LRSP’s Vision, Mission, and Goals, and organize non-infrastructure (NI) programs to address the emphasis areas. The SWG collaborated to define lead and support agencies, resources, communication methods, and implementation timelines for each NI program. Involvement and continued participation by the SWG members are documented through letters of support included in Appendix A.

Stakeholder Membership included representatives from the following organizations:

Montebello Department of Public Works
Montebello Fire Department
Montebello Bus Lines
Los Angeles Metro
Montebello Unified School District
Caltrans District 7
Care Ambulance of Montebello
Montebello Bicycle Coalition

7 OF 49
Vision, Mission, and Goals
The LRSP’s Vision, Mission, and Goals were developed through a collaborative process between City representatives and SWG members, and the resulting feedback identified the following:

Vision
A safe transportation system for all users and diverse modes of travel within the City of Montebello.

Mission
The City will ensure a safe and sustainable transportation system for all motorized and non-motorized users on all public roads in Montebello.

Goals
Implement proven safety solutions systemically to reduce fatal and severe crashes.

Reduce the share of KSI crashes to less than 1% by 2030. (2015-2019 avg = 1.0%).

Reduce the number of broadside crashes by 25% by 2030 (174 to 131, annually).

Increase DUI-enforcement operations by 20% by 2025.

8 OF 49
Existing Safety Efforts
The City of Montebello has demonstrated a history of promoting safety and improving the transportation network by aligning it with the Safe Travel Plan.

Senior Efforts
The City of Montebello Senior Center offers Dial-A-Ride services to senior residents. The Senior Center works with the Montebello Bus Line Transportation Citizen Advisory Committee to work on passenger advocacy and senior public transportation safety.

Montebello Boulevard Bicycle and Pedestrian Improvement Project The City was awarded funding from Metro for road improvements from Paramount Boulevard to Lincoln Avenue, which included pavement rehabilitation, street widening, bicycle and pedestrian improvements, drainage, landscape & irrigation, traffic signal modifications, and traffic channelization improvements.

Montebello Capital Improvement Program (2021)
The City of Montebello Public Works Department maintains and improves the City’s infrastructure through the Capital Improvements Program (CIP). According to the FY 2021-2022 CIP budget, projects include street, intersection, and sidewalk improvements. Previous CIPs have also included other mobility projects such as ADA access ramp improvements.

Various Intersection Improvements Project, HSIP Cycle 7 (FY20-21) The City of Montebello, Engineering Division, was awarded a grant in Cycle 7 of the Highway Safety Improvement Program (HSIP) to construct improvements at three intersections and one adjacent corridor within the City. The project includes traffic signal modifications at:
• Via Campo/Findlay
• Via Campo/Garfield
• Garfield/Whittier Blvd
Improvements include addition of protected and protected-permissive left-turn phasing for motor vehicles and re-organization of pedestrian crossing locations, accordingly. Additional improvements to roadway striping, markings, and signage were conducted along Via Campo east of Via Campo/Findlay intersection.

Montebello Hills Specific Plan (2015)
Montebello Hills Specific Plan was adopted in 2015 to plan for an infill residential development in northern Montebello, south of Montebello Boulevard and southwest of San Gabriel Boulevard, south of State Route 60. The plan ensures that infrastructure and public facilities appropriately serve the community by preserving open space, creating a range of housing options, creating walkable neighborhoods, and providing a variety of transportation options. A master circulation plan is included that outlines existing and proposed roads and improvements, as well as conceptual designs for street cross sections and roundabouts.

9 OF 49

Montebello General Plan Circulation Element (1973)
The current Montebello General Plan, adopted in June 1973, includes a circulation element that identifies existing and proposed major thoroughfares in the city, describes the overall circulation in the city, and develops goals and objectives to improve the transportation network. The current circulation element does not include goals or policies referencing roadway safety. However, the City is in the process of updating the General Plan, which would include an updated Mobility Element and associated goals, policies, and actions.

Traffic Signal Synchronization
The City of Montebello is involved in a multi-agency effort, led by the County of Los Angeles, to provide traffic signal improvements that allow for synchronization of 21 traffic signals along the Beverly Boulevard (13 intersections), Olympic Boulevard (3 intersections), and Washington Boulevard (5 intersections).

Montebello Crossing Guard
The City of Montebello Police Department, in coordination with the Montebello Unified School District, have identified five locations as areas of need for crossing guards at various locations citywide. Through a Memorandum of Understanding (MOU) between the Police Department and the School District, the former supplies crossing guards at the five identified locations through a service vendor, while the latter supports the initiative through funding ten percent of the annual cost of services.

10 OF 49
Safety Analysis
Data Collection
This Safe Travel Plan was developed using a data-driven approach toward identifying locations and behaviors contributing to collisions on the City’s roadway network. A collision database was developed containing the most recent five years of reported crashes, representing January 1, 2015, through December 31, 2019, with data from California’s Statewide Integrated Traffic Records System (SWITRS) and UC Berkeley’s Transportation Injury Mapping System (TIMS).

When year 2020 crash data was obtained and evaluated, it was found that the City has significantly fewer reported crashes in 2020 than the prior four years, which may be due to lower traffic levels, different travel patterns during the COVID-19 pandemic, or crash data processing delays. As a result, year 2020 data was not included in the city-wide analysis, and in terms of recent years, 2015 through 2019 were the most reliable five years of data for analysis.

While SWITRS crash data is only partially geolocated, the UC Berkeley TIMS crash data is mostly geolocated. Reference data saved in each crash record for primary and secondary streets, and the distance and direction from each intersection was used to geocode and manually offset crashes.

Additionally, crashes that occurred on grade-separated freeways traveling through the city (Interstate 5 and State Route 60) have been excluded from the crash data; however, crashes reported at the ramp terminal intersections associated with the City’s grade-separated freeways and highways are included in the analysis database. Finally, duplicate records were identified and removed if multiple entries appeared to represent the same crash, as identified by inspection of crash details for entries with the same time and date. The final dataset includes 2,637 crashes from SWITRS/TIMS. The locations of all collisions are shown in Figure 1: Total Crashes on City of Montebello’s Local Roadway Network, 2015- 2019, below, and locations of fatal and severe injury collisions are shown in Figure 2: Total Fatal and Severe Injury Crashes on City of Montebello’s Local Roadway Network, 2015-2019.

11 OF 49
Figure 1: Total Crashes on City of Montebello’s Local Roadway Network, 2015-2019

12 OF 49
Figure 2: Total Fatal and Severe Injury Crashes on City of Montebello’s Local Roadway Network, 2015-2019

13 OF 49
Crash Analysis Results
Crash Types and Primary Crash Factors
Of the 2,637 crashes reported in the City of Montebello, 51 resulted in a fatality or severe injury, averaging to 527 collisions and 10 fatalities/severe injuries per year. Over the five-year period, collision rates were lowest in 2016 and highest in 2018, but although 2018 experienced the highest volume of collisions, the total that resulted in an injury was lower than each year except for 2016. A summary of collision severity by roadway user is included in Table 1 Crash Severity by Road User Involved (2015-2019).

Broadside collisions—which are when a driver makes an improper turning move and is struck by another vehicle before the turn is completed—were the most frequent type of crash (33%) and appeared the most often in collisions that resulted in a fatality or severe injury (29%). These collisions are more likely to occur at unsignalized intersections and signalized intersections with unprotected left turns.

When isolating crash types for those resulting in a fatality or severe injury, pedestrian-involved collisions were found to account for 20% and 32%, respectively, which is an over-representation compared to the share in total crashes (5%). Pedestrians are recognized as one of the most vulnerable users of the roadway, as they are five times more likely to be killed or severely injured from a vehicle collision. Of these pedestrian-involved crashes, Pedestrian Violations were identified in the top three crash factors (14%) resulting in a fatal or severe injury, indicating the community may benefit from education on safe and legal pedestrian practices.

Improper turning was the most frequently cited crash factor (24%) and appeared in the top three crash category factors when isolating collisions resulting in a fatality or severe injury (14%). Improper turning can be addressed by improving visibility at crash-prone locations, incorporating protected left turns at signalized intersections, and driver education among other approaches.

Automobile Right-of-Way—which indicates a violation of California vehicle code 21800-21809, a proper yielding between two vehicles—represented 19% of all crashes and was the most common crash factor for fatal and severe injury crashes (18%). This crash factor can be addressed through promoting driver awareness of state laws and increasing driver compliance through educational initiatives.

Table 1 Crash Severity by Road User Involved (2015-2019) Road User Involved Fatal Severe
Injury
Other Visible
Injury
Complaint of
Pain
Property
Damage Only
Total Crashes
Vehicle-Vehicle or
Vehicle-Other
4 (40%) 15 (37%) 239 (66%) 811 (85%) 1228 (97%) 2297 (87%) Pedestrian-Involved 2 (20%) 13 (32%) 44 (12%) 76 (8%) 7 (0.6%) 142 (5%) Bicyclist-Involved 1 (10%) 6 (15%) 52 (14%) 45 (5%) 15 (1%) 119 (5%) Pedestrian- and
Bicyclist-Involved
0 (0%) 0 (0%) 1 (0.2%) 1 (0.1%) 0 (0%) 2 (0%)
Motorcycle-Involved 3 (30%) 7 (17%) 28 (8%) 28 (3%) 17 (1%) 83 (3%) Grand Total
(% of total crashes)
10 (0.4%) 41 (2%) 361 (14%) 958 (36%) 1267 (48%) 2637 (100%) Note: Percentages are the share of column and may not sum to 100% due to rounding and overlap in crashes Source: SWITRS, TIMS, compiled by Kittelson, 2022.

14 OF 49
Human Factors and Personal Attributes
The data indicates that crashes increase during standard morning and afternoon commute times, with the highest volume of crashes occurring between 5:00 pm and 6:00 pm (8% of all crashes). Due to the 2020 COVID-19 pandemic and increases in employees working from home, time-of-day crashes are likely to shift in upcoming years as less people commute to and from work.

Driving under the influence of drug or alcohol (DUI) caused 474 crashes (18%), 14 of which resulted in fatality or severe injury (27%). In order to reduce the rate of DUI-collisions, this typically requires non- infrastructure solutions such as changes in personal perspective regarding intoxicated driving rather than changes to roadway infrastructure.

A total of 574 crashes were reported as hit and run (22%), whereas 8 resulted in a fatality or severe injury (16%). However, hit and run collisions cannot be comprehensively understood from a Citywide analysis as each individual who fled the scene of a crash has unique reasons for their actions.

At least 27% of individuals involved in a crash were reported as using a cell phone at the time of the crash.

This share may be underreported by responding officers as it is not usually feasible to prove someone was using a cellular device and parties involved may not report if they were. According to the National Safety Council, mobile devices are among the top distractions for drivers nationwide, and studies found that talking on cell phones increases risk of being involved in a crash by four times relative to baseline driving.

Detailed crash analysis around human factors, personal attributes, crash types, primary collision factors, and additional variables are included in Appendix B. Crash maps detailing the locations of crash occurrences are included as Appendix C.

Priority Locations
Using the Equivalent Property Damage Only (EPDO) network screening performance measure from the AASHTO Highway Safety Manual (HSM), a network screening and systemic evaluation of Montebello’s roadway network was completed to identify intersections and segments with the highest crash severity.

The EPDO calculation was performed for all public roadway intersections and roadway segments using the weighting by crash severity shown in Table 2: Crash Weights by Severity and Location Type. Sample calculations of crash weights and severity by location type are included in Appendix D.

Table 2: Crash Weights by Severity and Location Type
Location Type Fatal Severe
Injury
Other Visible
Injury
Complaint of
Pain
Property Damage
Only
Signalized Intersection 199.55 119.55 10.70 6.08 1.00
Unsignalized Intersection 190.23 190.23 10.70 6.08 1.00 Roadway 164.66 164.66 10.70 6.08 1.00

A subset of 20 Priority Intersections was identified using the Annualized Crash Severity Scores (ACSS).

Within Montebello, roadway segments generally have lower crash severity scores compared to

15 OF 49
intersections, and roadway segments with the highest severity scores that were located near intersections already identified as priority intersections would likely be addressed with intersection improvements. The City of Montebello had previously identified a set of priority intersections in a 2018 analysis, all of which are included in Table 3: Priority Intersections Based on Annualized Crash Severity Score. Crash volumes by location, severity, and crash severity scores are included in Appendix E.

Needs Analysis
The City of Montebello is committed to supporting Federal and State justice initiatives and promoting equitable outcomes through programs, policies, and practices, including prioritization of roadway improvements in communities that have historically been disadvantaged. The Priority Intersections based on Annualized Crash Severity Score were studied to identify community burden and categorized as a Disadvantaged Community (DAC). Such communities are determined and identified by California Communities Environmental Health Screening Tool (CalEnviroScreen), median household income, qualification for free or reduced student lunches, California Healthy Place Index, areas of persist poverty, and historically disadvantaged communities. Maps illustrating DAC indicators and scores for the City of Montebello census tracts are included in Appendix F.

California Communities Environmental Health Screening Tool California Communities Environmental Health Screening Tool (CalEnviroScreen) is a mapping tool developed by the Office of Environmental Health Hazard Assessment (OEHHA) to identify California communities that are disproportionally burdened by multiple sources of pollution, and where people are often vulnerable to the effects of pollution. CalEnviroScreen uses state and federal data on environmental, health, and socioeconomic information to produce scores for every census tract in the state of California. The scores are mapped to compare communities, whereas an area with a higher score experiences higher pollution burden than areas with lower scores. CalEnviroScreen addresses environmental justice by identifying communities with high pollution vulnerability and identifying communities sensitive to pollution. CalEnviroScreen is used to aid in administering environmental justice grants, promote compliance with environmental laws, prioritize site-cleanup activities, and identify opportunities for sustainable development.

California Disadvantaged Communities
California Senate Bill 535 (SB 535), signed into law in 2012, identifies disadvantaged communities in the state of California to allocate funding for local improvements from the state’s Cap-and-Trade Program.

The investments fund projects and programs that aim to reduce pollution, improve public health, quality of life and economic opportunity in California’s most burdened communities. California Environmental Protection Agency (CalEPA) is responsible for identifying Disadvantaged Communities (DAC) based on geographic, socioeconomic, public health, and environmental hazard criteria.

Median Household Income
Socioeconomic indicators, such as median household income (MHI), are used to define DACs. Median household income is used as a measure of economic wellbeing of individuals and communities. MHI

16 OF 49
provides information about the financial resources available to households, and is closely tied to employment levels, educational attainment, and health. DACs are defined as communities with an MHI of less than 80% of the statewide MHI and severely disadvantaged communities (SDAC) have an MHI of less than 60% of the State’s MHI. Based on the current Census data, census tracts in city that are identified as DACs have a median income that is less than 80% of the statewide median household income of $78,672.

Student Qualification for Free or Reduced-Price Meals
The United States Department of Agriculture provides funding to support school meal and milk programs to assist schools, districts, and other non-profit agencies in providing nutritious school lunches to students. Students in the state of California may be eligible for one or more of the following programs for free or reduced-price meals: National School Lunch Program (NSLP), School Breakfast Program, Afterschool Meal Supplements under NSLP, Special Milk Program, Summer Food Service Program, and State Meal Program. Student qualification for the programs is administered by local educational agencies and is monitored by the California Department of Education. In California, students are eligible for free or reduced-price school meals if students are from households with incomes between 130 percent and 185 percent of the Federal poverty level, if the household participates in CalFresh or CalWORKS programs, and if the student experiences homelessness or is a foster youth. A community is identified as a disadvantaged community if at least 75% of public-school students in the area are eligible to receive free or reduced-price meals under the National School Lunch Program.

At least 75% of the student body of the following schools qualify for the National School Lunch Program:

High Schools
Applied Technology Center
Montebello Community Day
School
Montebello High School
Schurr High School
Vail High School
Middle School
Eastmont Intermediate
School
La Merced Intermediate
School
Montebello Intermediate
School
Elementary School
Fremont Elementary School
Greenwood Elementary School
La Merced Elementary School
Potrero Height Elementary
School
Washington Elementary School
Wilcox Elementary School

California Healthy Places Index
The Healthy Places Index (HPI) is a tool developed by the Public Health Alliance of Southern California providing a composite health score for each of the census tract in the state. The scores are calculated based on 25 health indicators including education, job opportunities, clean air and water, and other significant factors in life expectancy. The higher the score, the healthier the community and scores are converted to percentiles for statewide comparison. HPI scores compare the health and wellbeing of communities, identify health inequalities, and quantify factors that impact health. A census tract must

17 OF 49
be in the 25th percentile or lower to qualify as a disadvantaged community. Data from Healthy Place Index may be used to prioritize investments, resources, and programs in neighborhoods most disproportionately impacted by health and racial inequalities.

Areas of Persistent Poverty
The categorization of an “Area of Persistent Poverty” was developed to support implementation of the Justice40 Initiative, a commitment from the Federal Government to deliver at least 40 percent of the overall benefits from Federal investments in climate and clean energy to disadvantaged communities.

Meeting the definition of an “Area of Persistent Poverty” places a candidate or project in a more competitive standing for receiving federal funding related to various transportation and clean energy grants. An “Area of Persistent Poverty” is defined for the RAISE grant program by the 2021 Consolidated Appropriations Act. A project is located in an Area of Persistent Poverty for the RAISE grant program if:

1. Located in a County that has consistently had greater than or equal to 20 percent of the population living in poverty during the last 30-year period, as measured by the 1990 and 2000 decennial census and the most recent annual Small Area Income and Poverty Estimates as estimated by the Bureau of the Census or,

2. Located in a Census Tract with a poverty rate of at least 20 percent as measured by the 2014– 2018 5-year data series available from the American Community Survey of the Bureau of the Census, or

3. Located in any territory or possession of the United States.

Historically Disadvantaged Communities
The United States Department of Transportation developed indicators for historically disadvantaged communities to specify project areas for Justice40-covered grant programs. Historically disadvantaged communities include (a) certain qualifying census tracts, (b) any Tribal land, or (c) any territory or possession of the United States. The USDOT provides online mapping tools and data tables to assist applicants and identifying whether a project is located in a historically disadvantaged community. these tools are available online on the U.S. Department of Transportation's website.

18 OF 49
Table 3: Priority Intersections Based on Annualized Crash Severity Score (ACSS) # Intersection Traffic Control ACSS DAC CalEnviroScreen 1 Garfield Ave/Whittier Blvd Signalized 114.11 Identified 90.1, 73.2, 82.3 2 Beverly Blvd/Garfield Ave Signalized 85.76 Identified 83.8 3 Greenwood Ave/Washington Blvd Signalized 68.56 Identified 90.2 4 Findlay Ave/Via Campo Signalized 60.17 Identified 83.8 5 Montebello Blvd/Washington Blvd Signalized 58.13 Identified 90.2 6 Maple Ave & Washington Blvd Signalized 56.41 Identified 90.2 7 Wilcox Ave/Via Campo Signalized 53.90 Identified 89.6, 80.0 8 Beverly Blvd/21st Street Unsignalized 49.21 Identified 87.2, 83.6 9 4th St/Washington Blvd Unsignalized 48.68 69.0,
10 Vail Ave/Washington Blvd Signalized 48.07 Identified 90.2, 96.6 11 Montebello Blvd/Victoria Ave Signalized 47.34 Identified 83.6 12 Maple Ave/Whittier Blvd Signalized 47.16 Identified 87.2 13 Bluff Rd/1st St/Whittier Blvd Signalized 47.11 Identified 88.8, 94.6 14 Beverly Blvd/Maple Ave Signalized 46.73 Identified 83.6 15 I-5 Fwy Off Ramp/Telegraph Rd Unsignalized 46.17 Identified 99.1 16 Madison Ave/5th St Unsignalized 44.23 Identified 94.6 17 Garfield Ave/Repetto Ave Unsignalized 43.91 Identified 82.3 18 4th St/Whittier Blvd Signalized 42.68 Identified 88.8, 94.6 19 Via Vista/Whittier Blvd Unsignalized 42.62 Identified 82.3 20 Beverly Blvd/Bradshawe St Signalized 42.48 Identified 83.8 21 Washington Blvd/5th St Unsignalized 39.46 69.0
22 Poplar Ave & Eula Drive Unsignalized 38.05 Identified 77.4 23 Montebello Blvd/Avenida de La Merced Signalized 34.87 Identified 80.0 24 Howard Ave/Lincoln Ave Signalized 9.13 Identified 80.0, 83.6

Comprehensive List of Countermeasures
Countermeasures are individual elements that can help improve a location’s overall safety based on the types of collisions experienced over time and existing road characteristics. The challenging aspect of selecting countermeasures is identifying those that will have the greatest benefit for the specific area of interest. Since the selection of improper countermeasures can sometimes result in more harm than benefit, the proposed safety improvements must be reviewed to ensure that they will help reduce the likelihood of future crashes.

The list of countermeasures provided in the LRSM only includes those available in the Caltrans HSIP call for projects. These were the primary countermeasures under consideration for each location to gear the results towards the end goal of obtaining HSIP funding, but additional countermeasures were also considered. The countermeasures are sorted into two different categories: signalized intersections (S) and non-signalized intersections (NS).

Signalized Intersections

1. S01: Add intersection lighting. Providing lighting at the intersection itself, or both at the intersection and on its approaches, improves the intersection’s safety during nighttime conditions by (1) making drivers more aware of the surroundings at an intersection, which improves drivers’ perception-reaction times, (2) enhancing drivers’ available sight distances, and (3) improving visibility of non-motorists. Intersection lighting is of particular benefit to non-motorized users as lighting not only helps them navigate the intersection but also helps drivers see them better.

2. S02: Improve signal hardware, lenses, back-plates with retroreflective borders, mounting, size, and number. This item is included specifically related to installation of the retroreflective borders to provide improved visibility of traffic signals, which is a new standard being employed by the state at all Caltrans- managed traffic signals.

3. S03: Improve Signal Timing (coordination, phases, red, yellow, or operation). Signalization improvements may include adding phases, lengthening clearance intervals, eliminating or restricting higher-risk movements, coordinating signals at multiple locations, and implementing resting state (rest in red) during off-peak travel periods. Understanding the corridor or roadway's crash history can provide insight into the most appropriate strategy for improving safety.

4. S07: Provide protected left turn phase (left turn already exists). Signalized intersections (with existing left turns pockets) that currently have a permissive left-turn or no left-turn protection that have a high frequency of angle crashes involving left turning, opposing through vehicles, and non-motorized road users can benefit from implementation of a protected left turn phase. A properly timed protected left- turn phase can also help reduce rear-end and sideswipe crashes between left-turning vehicles and the through vehicles as well as vehicles behind them. Protected left-turn phases are warranted based on such factors as turning volumes, delay, visibility, opposing vehicle speed, distance to travel through the intersection, presence of non-motorized road users, and the intersections’ safety experience.

5. S08: Convert signal to mast art (from pedestal-mounted). Intersections currently controlled by pedestal mounted traffic signals (in medians and/or on outside shoulder) that have a high frequency of right- angle and rear-end crashes occurring because drivers are unable to see traffic signals in advance to safely negotiate the intersection. Intersections that have pedestal-mounted signals may have poor visibility and can result in vehicles not being able to stop in time for a signal change.

6. S10: Install flashing beacons as advance warning (signalized intersection). Increased driver awareness of an approaching signalized intersection and an increase in the driver’s time to react. Driver awareness of both downstream intersections and traffic control devices is critical to intersection safety. Crashes often occur when the driver is unable to perceive an intersection, signal head, or the back of a stopped queue in time to react. Advance flashing beacons can be used to supplement and call driver attention to intersection control signs

7. S12: Install raised median on approaches. Raised medians next to left-turn lanes at intersections offer a cost-effective means for reducing crashes and improving operations at higher volume intersections. The raised medians prohibit left turns into and out of driveways that may be located too close to the intersection’s functional area.

8. S17PB: Install pedestrian countdown signal heads. A pedestrian countdown signal contains a timer display and counts down the number of seconds left to finish crossing the street. Countdown signals can reassure pedestrians who are in the crosswalk when the flashing "DON’T WALK" interval appears that they still have time to finish crossing. Countdown signals begin counting down either when the "WALK" or when the flashing "DON’T WALK" interval appears and stop at the beginning of the steady "DON’T WALK" interval. These signals also have been shown to encourage more pedestrians to use the pushbutton rather than jaywalk

9. S20PB: Install advance stop bar before crosswalk (bicycle box). Adding advance stop bar before the striped crosswalk can enhance both pedestrian and bicycle safety. Stopping cars well before the crosswalk provides a buffer between the vehicles and the crossing pedestrians and allows for a dedicated space for cyclists, making them more visible to drivers.

10. S21PB: Modify signal phasing to implement a Leading Pedestrian Interval (LPI). This countermeasure is included for consideration at high pedestrian locations and near schools, parks, civic buildings, and other specific land uses. A leading pedestrian interval (LPI) gives pedestrians the opportunity to enter an intersection 3-7 seconds before vehicles are given a green indication. With this head start, pedestrians can better establish their presence in the crosswalk before vehicles have priority to turn left. LPIs provide (1) increased visibility of crossing pedestrians, (2) reduced conflicts between pedestrians and vehicles, (3) increased likelihood of motorists yielding to pedestrians, and (4) enhanced safety for pedestrians who may be slower to start into the intersection.

Non-Signalized Intersections

11. NS03: Install signals. Traffic signals can be used to prevent the most severe type crashes (right-angle, left- turn). Consideration to signalize an unsignalized intersection should only be given after (1) less restrictive forms of traffic control have been utilized as installing a traffic signal often leads to increased frequency of crashes (rear-end) on major roadways and introduces congestion and (2) signal warrants have been met. Traffic signals have the potential to reduce the most severe type crashes but will likely cause an increase in rear-end collisions; hence, a reduction in overall injury severity is likely the largest benefit of traffic signal installation.

12. NS07: Upgrade intersection pavement markings. Intersection visibility and, thus, the ability of approaching drivers to perceive them can be enhanced by installing appropriate pavement delineation in advance of and at intersections, which will provide approaching motorists additional information at these locations. Providing visible stop bars on minor road approaches to unsignalized intersections can help direct drivers’ attention to the intersection’s presence. Drivers should be more aware that the intersection is coming up and, therefore, make safer decisions as they approach the intersection.

13. NS14: Install raised median on approaches. Effective access management is key to improving safety at, and adjacent to, intersections. Raised medians with left-turn lanes at intersections offer a cost-effective means for reducing crashes and improving operations at higher volume intersections. The raised medians also prohibit left turns into and out of driveways that may be located too close to the intersection’s functional area.

14. NS18: Install left-turn lane (where no left-turn lane exists). Many collisions at unsignalized intersections are related to left-turn maneuvers. A key strategy for minimizing such collisions is to provide exclusive left-turn lanes and adding left-turn lanes remove vehicles waiting to turn left from the through-traffic stream reduces the potential for rear-end collisions. Because they provide a sheltered location for drivers to wait for a gap in opposing traffic, left-turn lanes may encourage drivers to be more selective in choosing a gap to complete the left-turn maneuver.

15. NS19PB: Install raised medians (refuge islands). Raised pedestrian refuge islands, or medians at crossing locations along roadways, are another strategy to reduce exposure between pedestrians and motor vehicles. Refuge islands and medians that are raised (i.e., not just painted) provide pedestrians more secure places of refuge during the street crossing. Adding pedestrian crossings can enhance pedestrian safety at locations noted as being problematic. Pavement markings delineate a portion of the roadway that is designated for pedestrian crossing, and these markings will often be different for controlled verses uncontrolled locations. The use of "ladder", "zebra," or other enhanced markings at uncontrolled crossings can increase both pedestrian and driver awareness to the increased exposure at the crossing.

Incorporating advanced "stop" or “yield" markings provides an extra safety buffer and can be effective in reducing the 'multiple-threat' danger to pedestrians.

16. NS21PB: Install/upgrade pedestrian crossing at uncontrolled locations (flashing beacons, curb extensions, advanced "stop" or "yield" markings, and other safety features). Adding pedestrian crossings that include enhanced safety features can enhance pedestrian safety at locations noted as being especially problematic. The enhanced safety elements help delineate a portion of the roadway that is designated for pedestrian crossing and incorporating advanced "yield" markings provide an extra safety buffer and can be effective in reducing the 'multiple-threat' danger to pedestrians. Nearly one-third of all pedestrian-related crashes occur at or within 50 feet of an intersection.