Los Angeles County Metropolitan Transportation Authority FY 2025 Transit Fund Allocations
IV. METRO and MUNICIPAL OPERATORS’ FUND
EXCHANGE
Los Angeles County Metropolitan Transportation Authority FY 2025 Transit Fund Allocations
26 LCTOP Federal
Section 5307
Federal
Sections
5339/5337
TDA 4 PC 40% / Prop A
GOI
Federal
Section 5307
1 Metro Bus Operations 4,622,769$ 1,140,652$ 15,559,693$ (4,707,216)$ (1,056,205)$ (15,559,693)$ Municipal Operators:
2 Arcadia (29,100) - (42,258) 29,100 42,258 3 Claremont (1) (8,261) (780,652) (4,759) 788,913 4,759 4 Commerce (76,695) - (99,667) 76,695 99,667 5 Culver City (276,645) - (232,483) 276,645 232,483 6 Foothill Transit - - (8,309,183) - 8,309,183 7 Gardena (249,371) - (264,115) 249,371 264,115 8 LADOT - - (2,392,492) 2,392,492 9 La Mirada (15,837) - (17,170) 15,837 17,170 10 Long Beach Transit (2) (1,096,222) (360,000) (1,873,611) 1,456,222 1,873,611 11 Montebello (363,887) - (392,552) 363,887 392,552 12 Norwalk (166,370) - (175,934) 166,370 175,934 13 Redondo Beach (52,611) - (86,391) 52,611 86,391 14 Santa Monica (860,870) - (1,145,142) 860,870 1,145,142 15 Torrance (370,695) - (319,936) 370,695 319,936 16 Antelope Valley (368,054) - (21,689) 368,054 21,689 17 Santa Clarita (470,960) - (182,311) 470,960 182,311 18 Glendale (148,931) - - 148,931 - 19 Pasadena - - - - - 20 Burbank (68,260) - - 68,260 - 21 Total -$ -$ -$ -$ -$ -$ Notes:
FUND EXCHANGE BETWEEN LA COUNTY TRANSIT OPERATORS AND METRO (2) Allocations for the Southern California Regional Transit Training Consortium (SCRTTC) will be facilitated by Long Beach Transit.
These funds will be exchanged with Metro's TDA 4 allocation.
Operators
(1) Claremont will exchange its 5307 grant funds, totaling $780,652 from FY19-FY23, for an equivalent value from Metro's TDA 4 funds allocated for FY25.
Municipal Operators Metro
July 20, 2024
MEMO TO: BUS OPERATIONS SUBCOMMITTEE
FROM: Dr. Rufus E. Cayetano – Director, Budget; Local Programming SUBJECT: FY 2024 TRANSPORTATION DEVELOPMENT ACT (LTF & STAF)
CLAIM FORMS
Attached are the guidelines for preparing the Fiscal Year 2025 TDA claim forms for Local Transportation Funds (LTF - Article 4) and State Transportation Assistance Funds (STA - Article 6.5) to include SB1 STA and SB1 SGR.
Please call me at (213) 922-2379 if you need any help.
Attachment
ATTACHMENT B
FY 2025 TDA/STA CLAIM INSTRUCTIONS
Page I.
FISCAL YEAR 2025
TRANSPORTATION DEVELOPMENT ACT PROGRAM
INSTRUCTIONS FOR PREPARING PUBLIC TRANSPORTATION CLAIMS
General Information
These guidelines pertain to claims filed for public transportation purposes under the following categories:
Local Transportation Fund (LTF)
Article 4, PUC Section 99260(a), for support of public transportation systems; and
State Transit Assistance Fund (STAF)
Article 6.5, PUC Section 99315, for operators, cities and counties eligible to receive Article 4, 4.5 or 8c in meeting public transportation needs.
When filling out claim forms, claimants should refer to sections of Caltrans' TDA Statutes and California Codes of Regulations, July 2018
When and Where to File
The attached claim forms are required to file claims for Local Transportation Funds and/or State Transit Assistance Funds as follows:
Local Transportation Funds (LTF)
Claimants in Los Angeles County should submit a claim with an original signature to the attention of Rufus E. Cayetano at Los Angeles County Metropolitan Transportation Authority, One Gateway Plaza Los Angeles, CA 90012-2952 (Mail Stop 99-21-3), no later than September 30, 2024. Claims will be processed in the order in which they are received.
State Transit Assistance Funds (STAF)
Claimants should submit claim forms for STA funds to the address noted above.
FY 2025 TDA/STA CLAIM INSTRUCTIONS
Page ii.
ITEMS TO BE FILED
1. STATEMENT OF ASSURANCES
Each claim must include a copy of the "Standard Assurances for Applicants". Applicable paragraphs should be initialed and signed by the authorizing party.
2. CLAIM FORM
A claim form (Pages 1 and 2, LTF and STAF) is required for each request of Local Transportation Funds and State Transit Assistance Funds. Information should be provided as follows:
Claimant: Enter the name of the jurisdiction or transit operator filing the claim.
Contact Person: The name and phone number of the person to be contacted regarding information contained in the claim.
Date: Enter the month, day and year the claim is signed.
Payment Recipient: Enter the address and to whose attention the County Auditor should transmit payments.
Purpose: All TDA claims will be Article 4, PUC Section 99260(a). For STA claims, check the applicable regulation. Refer to Caltrans' TDA Statutes and California Codes of Regulations for appropriate statute or regulation.
Detail of Requested Payment: Enter the amounts requested for operating, capital, and capital reserves after completion of table 2.
Authorizing Signature: The claim must contain an original signature of the claimant's Chief Financial Officer or Chief Administrative Officer. Please include name and title. Enter the name of the jurisdiction or transit operator and the transit mode (e.g., fixed route, dial-a-ride) on each table.
3. HISTORICAL AND PROJECTED FINANCIAL STATUS- TABLE L- 1
These financial statements are applicable to LTF and STAF claims and must be included with all requests for funds.
FY 2025 TDA/STA CLAIM INSTRUCTIONS
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All line items on the statements are consistent with the State Controller's Uniform System of Accounts for Public Transit Operators, and claimants should refer to the State Controller's system for definitions.
Figures entered in the "Audited" column (FY 2023) must correlate to the FY 2023 Fiscal and Compliance Audit figures. Figures for the "Actual" column must be an annualized estimate of FY 2024, based on claimant's records up to the time the statement is prepared, or upon audited figures for the claim year, if available.
INSTRUCTIONS FOR SELECTED LINE ITEMS ON TABLE 1 ARE LISTED BELOW.
PLEASE NOTE THAT ALL CLAIMANTS ARE REQUIRED TO SUBMIT TABLE L-1 FOR EACH MODE OF TRANSIT SERVICE AND FOR THE SYSTEM TOTAL.
SOURCES OF FUNDS FOR CAPITAL: This part of Table L-1 depicts sources of funds made available for capital purposes only.
OPERATORS ARE NOT PERMITTED TO HOLD CAPITAL FUNDS IN THEIR OWN ACCOUNTS; ANY EXCESS ALLOCATIONS SHOULD BE RETURNED TO THE
COUNTY AUDITOR AND REPROGRAMMED OR RE-RESERVED AS AUTHORIZED BY MTA. OPERATORS ARE REQUIRED TO MAINTAIN DETAILED ACCOUNTING BY PROGRAM YEAR FOR ALL CAPITAL PROJECTS.
TDA/STA CLAIM FORMS: Operators may apply TDA Art 4 funds to operating and/or capital. The amount of the allocation applied to operating should correspond with Payment from Unallocated - Operations (item #1 on the claim form). Item #2 is the amount that the operator requests to place in capital reserve from the current year’s allocation and should correspond with the total capital funds reserved for future payment in Table 2. Item #3 is the Total FY 2025 fund mark and is the sum of #1 and #2.
TDA/STA CAPITAL ALLOCATION Table L-1: The top portion of this form represents the TDA/STA, Proposition A and C funds that the operator annually decides to allocate to capital. MTA administrative practice requires that all TDA capital funds be placed in reserve until the operator submits a written request to MTA for drawdown. Secondly, operators must meet the annual eligibility test to apply STA funds to operating, however they may apply these funds to capital projects for that year. The amount entered on Table L- 1 (Source of Capital Funds for TDA/STA) as the FY 2025 planned capital allocation, should correspond with the amount entered on line 2 of the TDA/STA Claim form and the amount reserved for future payment on Table 2. (sum of columns A &B). Only Prop A Discretionary funds that are carried over from a prior year are allowed to be applied to capital expenses.
FY 2025 TDA/STA CLAIM INSTRUCTIONS
Page iv.
TDA/STA TABLE 2. Operators are required to identify the capital projects that are to be reserved for payment in FY 2026 or future years. Enter the name of the capital project and the amount of the anticipated expenditure. This should also be supported with documentation in the operator’s Short Range Transit Plan and Transit Improvement Program (TIP). Identify the planned expenditure in FY 2026 and the amount planned for expenditure in future years. Prop A & C Discretionary Capital projects should be separately identified in the TIP sheet and Short Range Transit Plan.
SB1 STA/SGR: The Road Repair and Accountability Act, Senate Bill (SB) 1 (Chapter 5, Statutes of 2017) provides additional STA Funds as well as the State of Good Repair (SGR) program that provides revenue for transit infrastructure repair and service improvements. These SB1 funds need to be shown on your claim form. Since SGR funds are to be used for capital expenditure, operators need to indicate these on applicable Table 2. The projects identified must be consistent with those that were approved by Caltrans for use of SB1 Funds.
SOURCES OF FUNDS FOR OPERATING:
SOURCES OF FUNDS FOR OPERATING: This part of Table L-1 depicts sources of funds made available for operating purposes only, some of which are explained below.
TDA CARRYOVER - PRIOR YEAR: This represents unspent TDA funds received in prior years for operations. Because Proposition A Discretionary funds are to be the last funds spent, this line should always be zero. ONLY
CLAIMANTS WHO DID NOT RECEIVE PROPOSITION A DISCRETIONARY FUNDS (LINE 30) SHOULD HAVE TDA CARRYOVER, AS MTA POLICY ALLOWS
EXPENDITURE OF DISCRETIONARY FUNDS ONLY AFTER THE EXPENDITURE OF ALL OTHER SUBSIDIES.
TDA CURRENT FROM UNALLOCATED: Amounts entered on this line represent total LTF operating payments received or requested by the claimant for each year. The amount entered on Table 1 should correspond to the TDA claim form Item #1.
STA CURRENT FROM UNALLOCATED: Amounts entered on this line represent STA payments received or requested for claims filed in a particular fiscal year. (Operators must have passed the annual eligibility test to apply STA funds to operating). The amount entered on Table L- 1 should correspond to the STA claim form Item #1.
PASSENGER FARES: Passenger fares include farebox revenues and those Proposition A Local Return Special Fare Assistance monies received on a
FY 2025 TDA/STA CLAIM INSTRUCTIONS
Page v.
per-passenger basis that qualify as fare revenue. Proposition A Local Return funds included in this category should be noted at the bottom of Table 1.
PROPOSITION A DISCRETIONARY GRANT: Amounts entered on this line represent Prop. A monies received by Article 4 operators from MTA under a Memorandum of Understanding (MOU). If funds are shown in FY 2023 complete the Proposition A Discretionary Worksheet supplement enclosed in this package (Table 4).
PROPOSITION A LOCAL RETURN: Amounts entered on this line represent Prop. A monies received by any operator from a municipality under the Local Return Program, exclusive of those that qualify as fare revenues.
PROPOSITION A INCENTIVE FUND: Amounts entered on this line represent Prop. A monies received by any operator from a municipality under the Incentive Program.
OTHER LOCAL - PROP. A EXCHANGES: Profit earned or funds lost as a result of Proposition A Local Return fund exchanges should be noted here, as well as any other local subsidies not covered by one of the above categories.
PROPOSITION C LOCAL RETURN: Amounts entered on this line reflect estimates of Prop. C funds in Operators' budget during FY 2025.
PROPOSITION C DISCRETIONARY GRANT: Amounts entered on this line represent Prop. C monies received by any operator from a municipality under the Local Return Program.
SUBTOTAL OPERATING REVENUES: Operators should enter the sum of Lines 16 through 35.
TOTAL OPERATING EXPENSES: This amount reflects total operating expenses, excluding depreciation and amortization, and must correlate to the fiscal audit for FY 2023. Any excess of expenses over revenues will have the net effect of reducing eligibility for funds for the following fiscal year(s). FY 2025 planned operating expenses must equal Line 36 - Subtotal Operating Revenues. Multimodal operators should use a separate Table 1 to show operating expenses for each mode and should include an additional Table 1 to summarize Total System Expenses.
Indicate the mode at the top of each table.
FY 2025 TDA/STA CLAIM INSTRUCTIONS
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4. GOVERNING BODY AUTHORIZATION
Each claim must include a copy of a resolution or minute order in which the claimant's governing body authorizes the claim and approves the basic purpose for which it is being filed.
5. JUSTIFICATION STATEMENTS
Justification statements must accompany the claim when either: a) the operating budget indicates an increase of over 15 percent from the preceding fiscal year; or b) a major capital project (e.g., over $100,000) is to be funded without federal funds.
6. PROPOSED COMMITMENT STATEMENT
When it is requested that funds be reserved for long-term capital projects, the claimant must submit a description of the project. The SRTP description will suffice for this requirement.
7. EMPLOYEE RETIREMENT STATEMENT (Article 4 only)
A statement must accompany the claim, signed by the claimant's Chief Financial Officer or a Certified Public Accountant, certifying that the current cost of the operator's retirement system is fully funded.
8. PROOF OF FUNDING OBLIGATION (Article 4 only)
When requesting drawdown of funds reserved for major capital projects, tangible evidence of a legal commitment to expend these funds (invoice, purchase order or contract, or schedule of projects with Board resolution) must be submitted. This may be done quarterly.
9. COOPERATIVE AGREEMENT OR CONTRACT
Claims filed through cooperative agreements and joint powers agreements by a local agency or operator must be accompanied by an executed copy of the agreement, unless a copy is already on file with the MTA.
10. TDA RESERVE FUNDS HELD BY COUNTY AUDITOR
Operators who have TDA (LTF) reserve accounts with the County Auditor must separately complete and submit their drawdown request on a quarterly basis to their respective Project Manager. The request should identify the name of the project, the TIP project identifying number, the amount of the drawdown, the Fiscal Year the funds were programmed
FY 2025 TDA/STA CLAIM INSTRUCTIONS
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and any remaining balance in the project account. The MTA shall pay the request utilizing the first in first out rule. However, operators are responsible to maintain fund balances by project, by Fiscal Year and with identifying number which corresponds to the project in the TIP.
11. TDA RESERVE FUNDS HELD BY OPERATOR
Operators who are, for any reason, holding TDA capital reserves in their own account must complete a form and submit it with their claim to comply with requirements in the Conformance Auditing Guide.
UNEXPENDED TDA CAPITAL FUNDS MUST BE RETURNED TO MTA AND MAY BE RE-RESERVED OR REALLOCATED AT MTA’S DISCRETION.
12. CALIFORNIA HIGHWAY PATROL CERTIFICATION (Pull Notice)
Operators are required to have their buses inspected by a representative of the California Highway patrol within the past 13 months. A copy of this certificate must be submitted with the claim.
12. PROPOSITION A DISCRETIONARY GRANT WORKSHEET (Table 4)
This table is required to be completed to receive Proposition A Discretionary Grant funds. However, only Lines 28 to 33 need to be completed if Table 1 is completed and submitted simultaneously.
Instructions for completing Lines 28 to 33 are as follows:
LINE 28 - VEHICLE SERVICE HOURS (VSH): This figure should be consistent with National Transit Data (NTD) and TPM data for the transit mode for which financial statistics are being reported.
LINE 29 - COST PER VSH: This figure is calculated by dividing Line 27 by Line
28. LINE 30 - PERCENT CHANGE IN COST PER VSH: This figure is calculated by subtracting Line 29 for FY 2021 from Line 29 for FY 2024. The difference is then divided by Line 29 for FY 2024, which will equal the percentage change. If this change is greater than CPI then the claimant should attach an explanation of why the cost per hour is increasing over the CPI.
LINE 32 - 5% OF OPERATING EXPENSES: Line 27 (Total Operating Expenses) multiplied by five percent (.05).
LINE 33 - 25% OF LOCAL RETURN FUNDS: Calculate 25% of the city's Prop. A Local Return allocation for the fiscal year.
THE "MAINTENANCE OF EFFORT" REQUIREMENT IS THE LESSER OF LINES 32
FY 2025 TDA/STA CLAIM INSTRUCTIONS
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AND 33. LINE 20 (PROPOSITION A LOCAL RETURN) SHOULD BE GREATER THAN OR EQUAL TO THIS AMOUNT.
Public Transportation System Claim
CHECKLIST OF ITEMS FILED
FISCAL YEAR:
CLAIMANT: DATE:
The items checked below are enclosed in connection with the claim filed herein:
1. Pages 1 and 2 for TDA and STA
(See instructions for completing the form in the instruction package).
2. Financial Statement (Table L-1)
(A separate table must be completed for each mode. The
table should be consistent with the table included in the SRTP.)
3. Standard Assurances for Claimants
4. Governing Body Authorization
Submit a certified copy of a resolution or minute order.
5. Justification Statements
6. Proposed Commitment Statement(s)
Complete when requesting long-term capital reserves.
7. Employee Retirement System Certification Statement
8. Proof of Funding Obligation
Submit tangible evidence of imminent need for capital
reserve drawdowns.
9. Cooperative Agreement or Contract
Submit copies if applicable.
10. TDA Reserves Held by County Auditor (Table 2)
11. California Highway Patrol Certification (Pull Notice) Current within 13 months.
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
PUBLIC TRANSPORTATION CLAIM
STANDARD ASSURANCES FOR APPLICANTS
FOR LOCAL TRANSPORTATION FUNDS (LTF) AND
STATE TRANSIT ASSISTANCE FUNDS (STAF)
Claimant: Fiscal Year:
PLEASE INITIAL ALL APPLICABLE PARAGRAPHS PURSUANT TO WHICH THE CLAIM IS BEING SUBMITTED.
MTA
TDA
GUIDE
SECTION Initial
1. CERTIFIED FISCAL AND COMPLIANCE AUDIT
Claimant certifies that it has submitted a
1.8.1 satisfactory, independent fiscal and compliance
1.8.3 audit, with required certification statement, to SCAG, MTA, and the Department of Transportation, pursuant to PUC Section 99245 and CAC Section 6664 for the prior fiscal year (project year minus two).
Claimant assures that this audit requirement will be completed for the current fiscal year (project year minus one) and submitted to MTA no later than 120 days after the close of the fiscal year.
2. 90-DAY ANNUAL REPORT (STATE CONTROLLER'S REPORT)
Claimant certifies that it has submitted a State Controller's Report
1.8.2 in conformance with the Uniform System of Accounts and Records,
1.8.3 to SCAG, MTA, and the State Controller, pursuant to PUC Section 99243, for the prior year (project year minus two). Claimant assures that this report will be completed for the current fiscal year (project year minus one) and submitted no later than 90 days after the close of the fiscal year.
3. PART-TIME EMPLOYEES*
Claimant certifies that it is not precluded, by any contract entered
5.6.2b into on or after June 28, 1979, from employing part-time drivers or contracting with common carriers of persons operating under a franchise or license. Claimant further certifies that no person who was a full-time employee on June 28, 1979, shall have his or her employment, excluding overtime, reduced as a result of it employing part-time drivers or contracting with those common carriers. (PUC Section 99314.5c)
STANDARD ASSURANCES FOR APPLICANTS
MTA
TDA
GUIDE
SECTION Initial
4. FIFTY PERCENT EXPENDITURE LIMITATION
Claimant filing a claim pursuant to PUC Section 99268.1 certifies
2.2.1 that it was in compliance with PUC Section 99268 during the 1978-79 fiscal year, and further certifies that it will remain in compliance with that section during the project year.
5. REVENUE RATIOS FOR OLDER OPERATORS
Claimant filing a claim pursuant to PUC Section 99268.2
2.2.2 certifies that it will maintain for the project year that ratio of fare revenues and local support to operating cost which was maintained during the 1978-79 fiscal year, and further assures for the project year that it reasonably anticipates achieving the ratio of fare revenues to operating cost at least equal to the ratio maintained in FY 1978-79, or (a) 20 percent if serving an urbanized area, and (b) 10 percent if serving a nonurbanized area, whichever is greater.
6. REVENUE RATIOS FOR NEWER URBANIZED AREA OPERATORS
Claimant filing a claim pursuant to PUC Section 99268.3 certifies
2.2.2 that it will maintain for the project year at least that ratio of fare revenues and local support to operating cost which was maintained during FY 1978-79 if that ratio was greater than 20 percent; claimant further assures, for the project year, that it reasonably anticipates achieving a ratio of fare revenues to operating cost equal to or greater than 20 percent for the project year.
7. REVENUE RATIOS FOR NEWER NON-URBANIZED AREA
OPERATORS
2.2.2 Claimant filing a claim pursuant to PUC Section 99268.4 certifies that it will maintain for the project year at least that ratio of fare revenues and local support to operating cost which was maintained during FY 1978-79 if that ratio was greater than 10 percent; claimant further assures, for the project year, that it reasonably anticipates achieving a ratio of fare revenues to operating cost equal to or greater than 10 percent.
8a. REVENUE RATIOS FOR EXCLUSIVE SERVICES TO
ELDERLY AND HANDICAPPED
2.2.3 Claimant filing a claim pursuant to PUC Section 99268.5 certifies that, for the purpose of the claim, it provides services using vehicles for the exclusive use of elderly and handicapped persons.
STANDARD ASSURANCES FOR APPLICANTS
MTA
TDA
GUIDE
SECTION Initial
8b. REVENUE RATIOS FOR PARATRANSIT SERVICES
Claimant filing a claim pursuant to PUC Section
2.2.3 99275.5c (Article 4.5) further certifies that, for the project year, it reasonably anticipates achieving the performance criteria, local match requirements, or fare recovery ratios adopted by MTA.
9. EXTENSION OF SERVICE
Claimant that received an allocation of Local Transportation
1.8.4 Funds for an extension of service pursuant to PUC Section 99268.8
2.2.5 certifies that it will file a report of these services pursuant to CAC Section 6633.8b within 90 days after the close of the fiscal year in which that allocation was granted.
10. RETIREMENT SERVICE
Claimant filing a claim pursuant to PUC Section 99260 certifies
2.1.7 that: (a) the current cost of its retirement system is fully funded with respect to the officers and employees of its public transportation system; or (b) the operator is implementing a plan approved by the transportation planning agency which will fully fund the retirement system for such officers and employees within 40 years; or (c) the operator has a private pension plan which sets aside and invests, or on a current basis, funds sufficient to provide for the payment of future benefits, and which is fully compliant with the requirements stated in PUC Sections 99272 and 99273.
11a. USE OF FEDERAL FUNDS
Claimant filing a claim for TDA funds for capital intensive projects
2.2.1 pursuant to PUC Sec. 99268.7 certifies that it has made every
2.2.8 effort to obtain federal funding for any project which is funded pursuant to PUC Sec. 99268.7.
11b. Claimant qualifying for funds pursuant to PUC Sec. 99268.1 and filing a claim for TDA funds in excess of the amount allowed
2.2.1d under PUC Sec. 99268 certifies that such funds are required in order to obtain maximum federal operating funds in the year such funds are claimed, pursuant to PUC Sec. 99267.5 and CAC Sec. 6633.1.
STANDARD ASSURANCES FOR APPLICANTS
MTA
TDA
GUIDE
SECTION Initial
12. CHP CERTIFICATION
Claimant filing a claim for Local Transportation Funds has included
2.2.9 in the claim a certification completed within the last 13 months by the California Highway Patrol indicating compliance with Vehicle Code Section 1808.1, indicating that the operator has participated in a "pull notice system" to examine driver's records, as specified in PUC Sec. 99251.
13. STA EFFICIENCY STANDARDS*
Beginning in FY 1992, claimant filing a claim for State Transit Assistance Funds for operating purposes certifies that it has met the efficiency standards which limit cost per hour increases, pursuant to PUC Sec. 99314.6. This requirement is suspended until July 1, 2026.
14. REDUCED TRANSIT FARES
Claimants of TDA funds who offer reduced fares to senior citizens certify that: (a) The Federal Medicare Identification Card is sufficient identification to receive senior citizen reduced fares if such fares are available; and (b) A disabled person or disabled veteran identification card issued pursuant to subdivision (d) of Vehicle Code Sections 22511.5 or 22511.9 (whichever is applicable) is sufficient identification to receive disabled person reduced fares if such reduced fares are available.
*STA Claimants Only.
(Legal Name of Applicant/Claimant)
(Authorizing Signature)
(Print Name & Title)
CLAIM FORM
TDA CLAIM FORM
LTF PUBLIC TRANSPORTATION - ARTICLE 4
CLAIMANT:
CONTACT PERSON: TELEPHONE:
DATE: FISCAL YEAR: COUNTY STAFF: Los Angeles
PAYMENT RECIPIENT:
ADDRESS:
ATTENTION:
(Name and Title)
PURPOSE REQUESTED PAYMENT AND RESERVES AMOUNT
Article 4 1. Payment from FY Allocation -
PUC 99260(a) Operations $__________________
2. Amount placed in Capital Reserve from
current year allocation (Complete
Table 2) $__________________
3. Total FY 2025 funding mark (1+2) $__________________
Authorized Signature:
(Claimant's Chief Administrator or Finance Officer)
(Print name and title)
CONDITION OF APPROVAL:
Approval of this claim and payment by the County Auditor to this claimant are subject to funds being available and to the provisions that such monies will be used only in accordance with the terms and conditions set forth by this claim.
CLAIM FORM
STATE TRANSIT ASSISTANCE FUND
STA Regular
Pursuant to Sections 6730-6735 of the California Administrative Code
CLAIMANT:
CONTACT PERSON: TELEPHONE:
DATE: FISCAL YEAR: COUNTY LTF: Los Angeles
ADDRESS:
ATTENTION:
(Name and Title)
PURPOSE REQUESTED PAYMENT AND RESERVES AMOUNT
( ) CAC, Section 6730 (a) 1. Payment from Unallocated - Operations $___________________ ( ) CAC, Section 6730 (b)
( ) CAC, Section 6730 (c) 2. Amount placed in Capital ( ) CAC, Section 6731 (a) Reserve from current year ( ) CAC, Section 6731 (b) allocation $___________________ ( ) CAC, Section 6731 (c) (Complete Table 2)
3. Total for 1 & 2 = STA Regular Allocation $___________________
Authorized Signature:
(Claimant's Chief Administrator or Finance Officer)
(Print name and title)
CONDITION OF APPROVAL:
Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available and to the provisions that such monies will be used only in accordance with the terms and conditions set forth by this claim and SCAG Allocation Instructions.
CLAIM FORM
STATE TRANSIT ASSISTANCE FUND
SB1 STA and SB1 STATE OF GOOD REPAIR
Pursuant to Sections 6730-6735 of the California Administrative Code
CLAIMANT:
CONTACT PERSON: TELEPHONE:
DATE: FISCAL YEAR: COUNTY LTF: Los Angeles
ADDRESS:
ATTENTION:
(Name and Title)
PURPOSE REQUESTED PAYMENT AND RESERVES AMOUNT
( ) CAC, Section 6730 (a) 1. Payment from SB1 STA Funds Operations $___________________
( ) CAC, Section 6730 (b)
( ) CAC, Section 6730 (c) 2. Amount placed in Capital ( ) CAC, Section 6731 (a) Reserve from current year ( ) CAC, Section 6731 (b) allocation (SB1 STA Funds) $___________________ ( ) CAC, Section 6731 (c) (Complete Table 2)
3. Total for 1 & 2 = SB1 STA Allocation $___________________
4. SB1 SGR Capital Funds $___________________ (Complete Table 2)
5. Total for 1, 2, 3 & 4 = SB1 STA/SGR
Allocation $___________________
Authorized Signature:
(Claimant's Chief Administrator or Finance Officer)
(Print name and title)
CONDITION OF APPROVAL:
Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available and to the provisions that such monies will be used only in accordance with the terms and conditions set forth by this claim and SCAG Allocation Instructions.
Table L-1 (A)
HISTORICAL AND PROJECTED FINANCIAL STATUS
SOURCE AND APPLICATION OF CAPITAL FUNDS
BY YEAR OF EXPENDITURE ($ 000)
MODE:
SOURCE OF CAPITAL FUNDS: 2023 2024 2025
Audited Actual Planned
FEDERAL CAPITAL GRANTS
FTA Sec. 5309 (Sec. 3)
FAU Grants
FTA Sec. 5307(Sec. 9)
Other Federal (Assume 80/20 match) (Specify source)
STATE CAPITAL GRANTS AND SUBVENTIONS
TDA (ART 4) current from unallocated
TDA from prior years reserves
TDA (ART 8)
STA current from unallocated
STA from prior years reserve
SB1 SGR
Other State (Specify)
LOCAL CAPITAL GRANTS
System Generated
General Fund
Prop. A Local Return
Prop. A Discretionary Carry Over
Prop. C Discretionary
Prop. C Local Return
Prop. C 5% Security
Measure R Clean Fuel Bus Capital
Measure R 15% Local Return
Prop 1B PTMISEA Bridge Funds
Prop 1B Transit Security Bridge Funds
Other Local (Specify)
TOTAL CAPITAL REVENUE
TOTAL CAPITAL EXPENSES
Table L-1 (B)
HISTORICAL AND PROJECTED FINANCIAL STATUS
SOURCE AND APPLICATION OF OPERATING FUNDS
BY YEAR OF EXPENDITURE ($ 000)
SOURCE OF OPERATING FUNDS: 2023 2024 2025
Audited Actual Planned
FEDERAL CASH GRANTS AND REIMBURSEMENTS
FTA Sec. 5307 (Sec. 9) Operating
CMAQ (Operating)
STATE CASH GRANTS AND REIMBURSEMENTS
TDA Current from unallocated
STA Current from unallocated
Other State (Specify)
LOCAL CASH GRANTS AND REIMBURSEMENTS
Passenger Fares
Special Transit Service
Charter Service Revenues
Auxiliary Transportation Revenues
Non-transportation Revenues
Prop. A %40 Discretionary
Prop. A %25 Local Return
Prop. A Incentive fund
Prop. A Interest
BSIP
TSE
Base
MOSIP
Prop. C %40 Discretionary
Prop. C %20 Local Return
Prop. C %5 Security
Prop. C Other (Interest)
Other Local (Specify)
TOTAL OPERATING REVENUES
TOTAL OPERATING EXPENSES
TABLE 2
TDA
Total Capital Funds Reserved
for Future Payment (Total A & B):$___________________
(A) ( B )
PROJECT ANTICIPATED ANTICIPATED
DESCRIPTION EXPENDITURE EXPENDITURE
FY 2026 FUTURE YEARS
TABLE 2(B)
STA
Total Capital Funds Reserved
for Future Payment: $_________________________________
PROJECT ( A ) ( B )
ANTICIPATED EXPENDITURE
DESCRIPTION EXPENDITURE FUTURE YEARS
FY 2026
TABLE 2(C)
SB1 STA/SGR
Total Capital Funds Reserved
for Future Payment: $_________________________________
PROJECT ( A ) ( B )
ANTICIPATED EXPENDITURE
DESCRIPTION EXPENDITURE FUTURE YEARS
FY 2026
ATTACHMENT C
RESOLUTION NO. 24-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, CALIFORNIA, AUTHORIZING THE DIRECTOR OF
FINANCE TO SUBMIT A CLAIM FORM FOR FUNDING PROVIDED BY
THE STATE TRANSPORTATION DEVELOPMENT ACT FUNDS FOR
LOCAL TRANSPORTATION FUNDS AND STATE TRANSIT
ASSISTANCE FUNDS FOR FISCAL YEAR 2024-2025
RECITALS
WHEREAS, the City of Montebello (“City”), by and through the Montebello Bus Lines (“MBL” or the “Transportation Department”), is committed to providing productive and quality service on all of its transit routes; and
WHEREAS, the Transportation Development Act of 1971 provides for a significant source of funding for public transportation in the Local Transportation Fund (LTF); and WHEREAS, MBL is eligible to claim these funds pursuant to Article 4, Section 99260(a) of the Public Utilities Code; and
WHEREAS, the State Transit Assistance Fund (STA) provides a source of funding for public transportation from the Transportation Development Act of 1971 (TDA); and WHEREAS, MBL is eligible to claim these STA funds pursuant to Article 4, Section 6730(a) and (b) of the California Code of Regulations; and WHEREAS, the Los Angeles County Metropolitan Transportation Authority (Metro) requires an annual claim to be submitted by local agencies in order to allocate these funds; and
WHEREAS, the City’s portion of the LTF funds allocated for MBL use is $11,648,998 for Fiscal Year 2024-2025; and
WHEREAS, the City’s portion of the STA funds allocated for MBL to use is $2,356,339.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
THE DIRECTOR OF FINANCE, AS THE CITY’S CHIEF FINANCIAL OFFICER, IS
GRANTED THE AUTHORITY TO SUBMIT A CLAIM FORM UNDER THE LOCAL TRANSPORTATION FUNDS AND THE STATE TRANSIT ASSISTANCE FUND.
RESOLUTION NO. 24-69
SECTION 1. APPROVALS AND CERTIFICATIONS
1. That these LFT and STA funds shall be used to assist the City of Montebello’s Transportation Department in its ongoing operations and continuance to provide the most efficient service.
SECTION 2.That the City’s Director of Transportation, or his/her designee, is authorized to furnish Metro with the required claim forms and take any additional action(s) necessary to effectuate the purpose of this Resolution.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED THIS 28TH DAY OF AUGUST 2024.
_______________________________
Scarlet Peralta, Mayor
ATTEST:APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24-69 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of August 2024 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
RESOLUTION NO. 24-69
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 16
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: John Soria, Acting Director
SUBJECT: ADOPT RESOLUTION NO. 24-70 AUTHORIZING THE CITY MANAGER
TO EXECUTE ALL DOCUMENTS REQUIRED TO OBTAIN FUNDS
PROVIDED BY SENATE BILL 1 (SB1)
DATE: August 28, 2024
RECOMMENDATIONS:
It is recommended that the City Council:
1. Adopt Resolution No. 24-70 authorizing the City Manager to execute all documents required to obtain funds provided by Senate Bill 1 (SB1); and,
2. Take such additional, related, action that may be desirable.
FISCAL IMPACT:
The Senate Bill 1–Road Repair and Accountability Act of 2017 (SB1/RMRA) provides funding of approximately $105 million annually to transit operators in California under the State of Good Repair Program (SGR). These funds are made available for eligible transit maintenance, rehabilitation, and capital projects. The City of Montebello has various transit projects related to facility maintenance, repairs, and upgrades that will utilize the City’s Transit related Fiscal Year 2023-24 ($264,034) and FY 2024-25 ($448,543) allocation of SGR funds.
In addition, an allocation of $1,300,990 and $1,787,235 in State Transit Assistance (STA) funds for FY 2023-24 and FY 2024-25 are available for Transit-related operating and capital purposes. These funds are made available to transit operators through a statewide excise tax imposed on diesel fuel. These funds are included in the adopted FY 2024-25 operating budget (Fund 202: Transit – State of Good Repair [STA/SGR]).
These funds are in addition to the $1.623 million in SB1/RMRA funds the City receives
CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024
for non-Transit related projects. This other tranche of SB1/RMRA funds (recorded in Fund 201) is used for various street and road rehabilitation projects. The spending plan for these funds is located in the FY 2024-25 capital improvement program budget.
BACKGROUND/DISCUSSION:
The City operates Montebello Bus Lines (MBL) to provide fixed-route service to the cities of Alhambra, Bell Gardens, Commerce, Los Angeles, La Mirada, Montebello, Monterey Park, Pico Rivera, Rosemead, San Marino, South Gate, and Whittier. Therefore, a consistent need exists to maintain access to available funding opportunities for the continued delivery of transportation services to the City and surrounding communities.
On April 28, 2017, the Governor signed the Road Repair and Accountability Act of 2017, Senate Bill 1 (SB1) (Chapter 5, Statues of 2017). SB1 provides additional revenue funding, through SGR and STA, to transit operators for eligible transit maintenance, rehabilitation, and capital projects. This funding is in addition to the $1.623 million the City is forecasted to receive in SB 1 revenue earmarked for road repair and maintenance work, and other related projects.
SB1 named the California Department of Transportation (CalTrans) as the administrative agency responsible for these funds and emphasized the importance of accountability and transparency in the delivery of California’s transportation programs. To be eligible for SGR funding, local agencies must comply with various regulations and reporting requirements. The Los Angeles Country Metropolitan Transportation Authority (Metro) is the local planning agency designated to administer the distribution of these funds to transit agencies in the Los Angeles County region. If the City agrees to the conditions and requirements set forth in the Certification and Assurances document and all applicable statutes, regulations, and guidelines, the City becomes eligible to receive STA funding from the SGR Account for transit projects.
In June 2023 and June 2024, Metro adopted the SB1-STA/SGR allocations (Attachment A) for FY 2023-24 and FY 2024-25 respectively. To obtain the City’s allocated funds, staff is required to identify specific projects that will be associated with SGR and STA funds.
These projects are as follows:
In November 2017, SB1 also imposed an additional twenty (20) cent statewide excise tax on diesel fuel which is revenue the City is eligible to receive through the STA. These revenues are programmed through the State’s STA account for FY 2023-24 and FY 2024-25. The City proposes to use its share of STA FY 2024-25 funding ($1,787,235) for
CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024
capital and operating expenses as follows:
Although MBL received FY 2023-24 SB1-STA/SGR allocations, staff did not request the Montebello City Council to consider approving specific projects identified to be associated with SGR and STA funds as required. Recently, Transit staff was made aware of MBL’s delinquent City Council approval. To ensure the City can continually access SGR and STA funding, staff recommends that the City Council approve submitting the Authorized Agents Form and Certifications and Assurances Form (Attachment B) to Caltrans. In addition to these forms, staff recommends that the City Council consider approving the aforesaid list of projects identified for SGR and STA funding by and through Resolution No. 24-70 (Attachment C), in accordance with SB1 regulations and reporting requirements.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff is recommending that the City Council adopt Resolution No. 24-70 authorizing the City Manager to execute all required documents to obtain funds provided by Senate Bill 1 (SB1) through the California Department of Transportation State of Good Repair Program and State Transit Assistance accounts; and take such additional, related, action that may be desirable.
ATTACHMENT(S)
1. Attachment A - FY 2024 and FY 2025 SB1 STA & SGR Allocation
2. Attachment B - Authorized Agent & Certifications and Assurances Forms
3. Attachment C - Resolution No. 24-70
Los Angeles County Metropolitan Transportation Authority FY 2024 Transit Fund Allocation
3 TDA Article 4 +
Interest STA + Interest
Proposition A
95% of 40 %
Discretionary Sub-Total FAP
20% Bus
Operations
Clean Fuel &
Facilities
STA State of Good
Repair
Included Operators:
1 Metro Bus Operations 452,127,185$ 59,217,703$ 206,753,872$ 718,098,760$ 51,827,296$ 11,970,998$ 190,352,258$ 6,247,544$ 190,191,334$ 45,359,803$ 9,205,703$ 1,223,253,696$ Municipal Operators:
2 Arcadia 559,754 68,974 241,136 869,864 8,148 111,391 221,714 17,687 221,526 52,833 10,722 1,513,886 3 Claremont 194,663 24,211 84,644 303,518 1,649 30,506 77,826 2,173 77,760 18,545 3,764 515,742 4 Commerce 753,721 88,345 308,858 1,150,924 50,350 1,470,936 283,981 35,807 283,741 67,671 13,734 3,357,144 5 Culver City 8,890,979 1,117,976 3,908,491 13,917,445 462,957 1,867,490 3,593,676 136,701 3,590,638 856,352 173,795 24,599,055 6 Foothill Transit 42,086,364 5,301,909 18,535,694 65,923,967 1,378,518 9,000,816 17,042,713 954,290 17,028,305 4,061,177 824,210 116,213,996 7 Gardena 8,690,038 1,095,248 3,829,032 13,614,318 326,530 2,353,409 3,520,618 114,107 3,517,641 838,942 170,262 24,455,827 8 La Mirada 486,696 19,657 68,723 575,076 5,033 24,768 63,188 7,007 63,134 15,057 3,056 756,319 9 Long Beach 39,535,684 4,940,880 17,547,201 62,023,765 3,554,049 9,713,831 15,882,204 694,066 15,868,777 3,784,634 768,086 112,289,412 10 Montebello 13,454,796 1,698,456 5,937,874 21,091,126 538,699 3,663,972 5,459,600 192,374 5,454,985 1,300,990 264,034 37,965,779 11 Norwalk 5,162,141 648,408 2,266,860 8,077,409 161,161 880,177 2,084,273 70,555 2,082,511 496,670 100,798 13,953,554 12 Redondo Beach 1,336,051 166,665 582,669 2,085,386 60,296 214,483 535,738 31,983 535,285 127,663 25,909 3,616,742 13 Santa Monica 33,349,039 4,214,750 14,734,940 52,298,729 1,288,566 6,205,679 13,548,096 473,138 13,536,642 3,228,430 655,205 91,234,485 14 Torrance 10,376,549 1,299,000 4,541,358 16,216,906 429,922 3,630,319 4,175,568 131,753 4,172,038 995,013 201,936 29,953,455 15 Sub-Total 164,876,475 20,684,479 72,587,479 258,148,433 8,265,877 39,167,778 66,489,194 2,861,641 66,432,984 15,843,977 3,215,511 460,4 25,396 Eligible Operators:
16 Antelope Valley - - 6,367,820 6,367,820 227,362 1,862,567 4,307,290 203,747 4,303,648 1,026,401 208,307 18,507,142 17 LADOT - - 36,418,908 36,418,908 2,524,222 6,912,658 9,581,472 480,647 9,573,372 2,283,207 463,373 68,237,861 18 Santa Clarita - - 5,451,954 5,451,954 371,692 1,431,704 3,583,881 206,420 3,580,851 854,017 173,322 15,653,841 19 Foothill BSCP - - 7,320,107 7,320,107 - 603,328 1,925,851 - 1,924,223 458,919 93,137 12,325,566 20 Sub-Total - - 55,558,790 55,558,790 3,123,275 10,810,257 19,398,494 890,815 19,382,094 4,622,545 938,138 114,724,409 Tier 2 Operators:
21 LADOT Community Dash - - 6,588,062 6,588,062 - - - - - - - 6,588,062 22 Glendale - - 1,092,249 1,092,249 - - - - - - - 1,092,249 23 Pasadena - - 529,965 529,965 - - - - - - - 529,965
24 Burbank - - 192,263 192,263 - - - - - - 192,263
25 Sub-Total - - 8,402,539 8,402,539 - - - - - - - 8,402,539 26 Lynwood Trolley - - - - - 242,307 - - - - - 242,307
26 LTSS ZEV CFP 15,000,000 15,000,000
27 Total Excluding Metro 164,876,475 20,684,479 136,548,808 322,109,762 11,389,153 65,220,342 85,887,688 3,752,456 85,815,079 20,466,522 4,15 3,649 598,794,651 28 County of Los Angeles 48,645 48,645
29 Grand Total 617,003,660$ 79,902,182$ 343,302,680$ 1,040,208,522$ 63,216,448$ 77,191,341$ 276,239,947$ 10,000,000$ 276,006,413$ 65,826,324$ 13,407,997$ 1,822,096,992$
STATE AND LOCAL FUNDS
Formula Allocation Procedure Measure R Senate Bill 1
Operators Proposition C
5% Security
Measure
M
Proposition C
40%
Discretionary
Total
Attachment A
Los Angel es County Metropolitan Transportation Authority FY 2025 Transit Fund Allocations
3 TDA Article 4 +
Interest STA + Interest
Proposition A
95% of 40 %
Discretionary Sub-Total FAP
20% Bus
Operations
Clean Fuel &
Facilities
STA State of Good
Repair
Included Operators:
1 Metro Bus Operations 394,225,226$ 83,297,385 $ 214,190,870 $ 691,713,480 $ 45,008,391 $ 26,701,024 $ 173,538,098 $ - $ 172,865,983$ 63,179,349$ 15,856,136$ 1,188,862,461$ Municipal Operators:
2 Arcadia 462,989 90,596 232,960 786,546 6,512 108,289 188,745 - 188,014 68,716 17,246 1,364,066 3C l a r e m o n t 929,842 29,426 75,666 1,034,935 1,557 26,982
61,305 - 61,068 22,319 5,601 1,213,767 4 Commerce 772,289 145,240 373,471 1,291,001 75,556 1,636,106 302,588 - 301,416 110,162 27,647 3,744,475 5C u l v e r C i t y 7,691,393 1,548,205 3,981,053 13,220,651 377,512 1,892,209 3,225,461 - 3,212,969 1,174,281 294,710 23,397,793 6 Foothill Transit 34,648,106 7,234,550 18,602,919 60,485,574 1,286,961 9,246,828 15,072,142 - 15,013,767 5,487,257 1,377,138 107,969,667 7G a r d e n a 7,546,689 1,523,685 3,918,004 12,988,378 316,268 2,399,719 3,174,379 - 3,162,084 1,155,684 290,042 23,486,554 8L a M i r a d a 132,805 24,423 62,802 220,030 4,629 22,394
50,882 - 50,685 18,524 4,649 371,793 9 Long Beach 35,048,684 7,014,131 18,036,133 60,098,948 2,797,077 10,024,473 14,612,930 - 14,556,334 5,320,073 1,335,180 108,745,016 10 Montebello 11,648,998 2,356,339 6,059,091 20,064,428 417,543 3,730,245 4,909,094 - 4,890,081 1,787,235 448,543 36,247,169 11 Norwalk 4,372,320 878,205 2,258,217 7,508,743 170,239 870,337 1,829,614 - 1,822,528 666,101 167,171 13,034,734 12 Redondo Beach 928,667 182,921 470,363 1,581,951 46,203 172,346 381,090 - 379,614 138,742 34,820 2,734,766 13 Santa Monica 28,733,790 5,819,886 14,965,253 49,518,930 1,288,632 6,258,404 12,124,894 - 12,077,934 4,414,264 1,107,849 86,790,907 14 Torrance 8,742,281 1,747,993 4,494,789 14,985,063 303,788 3,656,183 3,641,692 - 3,627,588 1,325,817 332,741 27,872,871 15 Sub-Total 141,658,854 28,595,602 73,530,722 243,785,178 7,092,478 40,044,513 59,574,816 - 59,344,082 21,689,174 5,443,337 436,973,578 Eligible Operators:
16 Antelope Valley - - 7,081,309 7,081,309 207,282 1,962,528 3,916,140 - 3,900,972 1,425,734 357,817 18,851,782 17 LADOT - - 34,953,640 34,953,640 2,058,339 7,095,238 8,709,948 - 8,676,214 3,170,997 795,826 65,460,202 18 Santa Clarita - - 4,491,505 4,491,505 391,612 1,168,324 2,345,362 - 2,336,279 853,867 214,295 11,801,245 19 Foothill BSCP - - 6,997,753 6,997,753 - 633,451 1,743,740 - 1,736,987 634,837 159,325 11,906,093 20 Sub-Total - - 53,524,207 53,524,207 2,657,234 10,859,542 16,715,190 - 16,650,452 6,085,435 1,527,263 108,019,324 Tier 2 Operators:
21 LADOT Community Dash - - 6,880,097 6,880,097 - - - - - - - 6,880,097 22 Glendale -
-
1,148,981 1,148,981 -
-
- - -
- -
1,148,981
23 Pasadena -
-
434,456 434,456 -
-
- - -
- -
434,456
24 Burbank -
-
199,657 199,657 -
-
- - - -
199,657
25 Sub-Total -
-
8,663,191 8,663,191 -
-
- - -
- -
8,663,191
26 Lynwood Trolley -
-
-
-
-
249,576 - - -
- -
249,576
27 Total Excluding Metro 141,658,854 28,595,602 135,718,120 305,972,576 9,749,711 51,153,632 76,290,006 - 75,994,534 27,774,610 6,970,600 553,905,669 28 County of Los Angeles 71,741 71,741
29 Grand Total 535,884,080$ 111,892,986$ 349,908,990$ 997,686,056$ 54,758,102$ 77,854,655$ 249,828,104$ -$ 248,860,518$ 90,953,959$ 22,898,478$ 1,742,839,871$ Proposition C 5%
Security
Measure
M
Proposition C
40%
Discretionary
Total
Fiscal Year 2025
SUMMARY OF STATE AND LOCAL FUNDS
Formula Allocation Procedure Measure R Senate Bill 1
Operators
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
Division of Rail and Mass Transportation
State Transit Assistance State of Good Repair Program
Authorized Agent Form
Authorized Agent
The following individual(s) are hereby authorized to execute for and on behal f of the named Regional Entity/Transit Operator, and to take any actions necessary for the purpose of obtaining State Transit Assistance State of Good Repair funds provided by the California Department of Transportation, Division of Rail and Mass Transportation. This form is valid at the beginning of Fiscal Year 2023-2024 until the end of the State of Good Repair Program. If there is a change in the authorized agent, the project sponsor must submit a new form. This form is required even when the authorized agent is the executive authority himself. __________________________________________________________________ OR (Name and Title of Authorized Agent)
__________________________________________________________________ OR (Name and Title of Authorized Agent)
__________________________________________________________________ . (Name and Title of Authorized Agent)
AS THE __________________________________________________ (Chief Executive Officer / Director / President / Secretary) OF THE __________________________________________________ (Name of County/City Organization)
________
______________________________________________________ _________________________________________ (Print Name) (Title)
__________________________________________
(Signature)
Approved this
______________day of _________________, 20_____
FY 22-23 SB 1 STA State of Good Repair
City Manager
City of Montebello
Raul Alvarez, City Manager
John Soria, Acting Director of Transportation
Raul Alvarez
City Manager
28th August 24
ATTACHMENT B
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
Division of Rail and Mass Transportation
State Transit Assistance State of Good Repair Program
Authorized Agent Form
Authorized Agent
The following individual(s) are hereby authorized to execute for and on behalf of the named Regional Entity/Transit Operator, and to take any actions necessary for the purpose of obtaining State Transit Assistance State of Good Repair funds provided by the California Department of Transportation, Division of Rail and Mass Transportation. This form is valid at the beginning of Fiscal Year 2024-2025 until the end of the State of Good Repair Program. If there is a change in the authorized agent, the project sponsor must submit a new form. This form is required even when the authorized agent is the executive authority himself. __________________________________________________________________ OR (Name and Title of Authorized Agent)
__________________________________________________________________ OR (Name and Title of Authorized Agent)
__________________________________________________________________ . (Name and Title of Authorized Agent)
AS THE __________________________________________________ (Chief Executive Officer / Director / President / Secretary) OF THE __________________________________________________ (Name of County/City Organization)
_______
_______________________________________________________ _________________________________________ (Print Name) (Title)
__________________________________________
(Signature)
Approved thi
s ______________day of _________________, 20_____
FY 22-23 SB 1 STA State of Good Repair
City Manager
City of Montebello
Raul Alvarez, City Manager
John Soria, Acting Director of Transportation
Raul Alvarez
City Manager
28th August 24
City of Montebello
State Transit Assistance State of Good Repair Program
Reci
pient Certifications and Assurances
. Recipient:
Effective Date: .
In order to receive State of Good Repair Program (SG R ) funds f rom the Ca lifornia Department of Transportation (Department), recipients must agree to following terms and conditions:
A. G eneral
(1) The
recipient agrees to abide by the State of Good Repair Guidelines as may be updated from time to time.
(2) The
potential recipient must submit to the Department a State of Good Repair Program Project List annually, listing all projects proposed to be funded by the SGR program. The project list should include the estimated SGR share assigned to each project along with the total estimated cost of each project.. (3) The r
ecipient must submit a signed Authorized Agent form designating the representative who can submit documents on behalf of the recipient and a copy of the board resolution authorizing the agent.
B. Proje
ct Administration
(1) The r
ecipient certifies that required environmental documentation will be completed prior to expending SGR funds. The recipient assures that each project approved for SGR funding comply with Public Resources Code § 21100 and § 21150. (2) The r
ecipient certifies that SGR funds will be used for transit purposes and SGR funded projects will be completed and remain in operation for the estimated useful lives of the assets or improvements.
(3) The r
ecipient certifies that it has the legal, financial, and technical capacity to deliver the projects, including the safety and security aspects of each project.
City of Montebello
August 28, 2024
City of Montebello
(4
) The recipient certifies that there is no pending litigation, dispute, or negative audit findings related to any SGR project at the time an SGR project is submitted in the annual list.
(5
) Recipient agrees to notify the Department immediately if litigation is filed or disputes arise after submission of the annual project list and to notify the Department of any negative audit findings related to any project using SGR funds. (6
) The recipient must maintain satisfactory continuing control over the use of project equipment and/or facilities and will adequately maintain project equipment and/or facilities for the estimated useful life of each project. (7
) Any and all interest the recipient earns on SGR funds must be reported to the Department and may only be used on approved SGR projects or returned to the Department.
(8
) The recipient must notify the Department of any proposed changes to an approved project list by submitting an amended project list.
(9
) Funds will be expended in a timely manner.
C. R
eporting
(1)
Per Public Utilities Code § 99312.1 (e) and (f), the recipient must submit the following SGR reports:
a. A
nnual Expenditure Reports within six months of the close of the fiscal year (by December 31st) of each year.
b. T
he annual audit required under the Transportation Development Act (TDA), to verify receipt and appropriate expenditure of SGR funds. A copy of the audit report must be submitted to the Department within six months of the close of each fiscal year in which SGR funds have been received or expended.
D. C
ost Principles
(1
) The recipient agrees to comply with Title 2 of the Code of Federal Regulations Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
(2
) The recipient agrees, and will assure that its contractors and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual project cost items and (b) those parties shall
City of Montebello
c
omply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
(3
) Any project cost for which the recipient has received payment that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, are subject to repayment by the recipient to the State of California (State). Should the recipient fail to reimburse moneys due to the State within thirty (30) days of demand, or within such other period as may be agreed in writing between the Parties hereto, the State is authorized to intercept and withhold future payments due the recipient from the State or any third-party source, including but not limited to, the State Treasurer and the State Controller.
E. R
ecord Retention
(1
) The recipient agrees, and will assure that its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred project costs and matching funds by line item for the project.
The accounting system of the recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of the recipient, its contractors and subcontractors connected with SGR funding shall be maintained for a minimum of three (3) years from the date of final payment and shall be held open to inspection, copying, and audit by representatives of the State and the California State Auditor. Copies thereof will be furnished by the recipient, its contractors, and subcontractors upon receipt of any request made by the State or its agents. In conducting an audit of the costs claimed, the State will rely to the maximum extent possible on any prior audit of the recipient pursuant to the provisions of federal and State law. In the absence of such an audit, any acceptable audit work performed by the recipient’s external and internal auditors may be relied upon and used by the State when planning and conducting additional audits.
(2
) For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with the performance of the recipient’s contracts with third parties pursuant to Government Code § 8546.7, the recipient, its contractors and subcontractors and the Department shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire project period and for three (3) years from the date of final payment. The State, the California State Auditor, or any duly authorized representative of the State, shall each have access to any books, records, and documents that are pertinent to a
City of Montebello
proj
ect for audits, examinations, excerpts, and transactions, and the recipient shall furnish copies thereof if requested.
(3) T
he recipient, its contractors and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by the State, for the purpose of any investigation to ascertain compliance with this document.
F. Sp
ecial Situations
(1) R
ecipient acknowledges that if a project list is not submitted timely, the recipient forfeits its apportionment for that fiscal year.
(2) R
ecipients with delinquent expenditure reports may risk future eligibility for future SGR funding.
(3) R
ecipient acknowledges that the Department shall have the right to perform an audit and/or request detailed project information of the recipient’s SGR funded projects at the Department’s discretion from SGR award through 3 years after the completion and final billing of any SGR funded project.. Recipient agrees to provide any requested project information.
I certify all of these conditions will be met.
CITY OF MONTEBELLO
BY:
Raul Alvarez, City Manager
Agency Name
AT
TACHMENT I
(INSERT Agency Board Resolution approving this document)
ATTACHMENT _C_
RESOLUTION NO. 24-70
RESOLUTION OF THE CITY OF MONTEBELLO, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL REQUIRED
DOCUMENTS TO OBTAIN FUNDS PROVIDED BY SENATE BILL 1
(SB1)
RECITALS
WHEREAS, the City of Montebello (City) is an eligible project sponsor and MAY RECEIVE State Transit Assistance funding from the State of Good Repair Account (SGR) or sometime in the future for transit projects; and
WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 1 (2017) named the Department of Transportation (hereinafter the “Department”) as the administrative agency for the SGR; and WHEREAS, the Department has developed guidelines for the purpose of administering and distributing SGR funds to eligible project sponsors (local agencies); and
WHEREAS, the Montebello City Council has reviewed and approved a list of projects for funding under this program; and
WHEREAS, the City agrees to comply with all conditions and requirements set forth in the Certification and Assurances document as identified in Attachment B; and WHEREAS, the City of Montebello wishes to delegate authorization to execute required documents and any amendments thereto the City Manager and appointed Designee.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
APPROVES THE AUTHORIZATION OF THE CITY MANAGER TO EXECUTE ALL REQUIRED DOCUMENTS TO OBTAIN FUNDS PROVIDED BY SENATE BILL 1 (SB1); AND
SECTION 1: Approvals and Certifications.
1. Certifies that the City Manager and appointed Designee be authorized to execute all required documents of the SGR and any Amendments thereto with the California Department of Transportation; and
2. Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines for all SGR funded transit projects; and
RESOLUTION NO. 24-70
SECTION 2: That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED THIS 28TH DAY OF AUGUST 2024.
_______________________________
Scarlet Peralta, Mayor
ATTEST:APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24-70 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of August 2024 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 17
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Michael Solorza, Director of Finance
SUBJECT: APPROVE ANNUAL BLANKET PURCHASE ORDERS FOR FISCAL YEAR 2024-25
DATE: August 28, 2024
RECOMMENDATIONS:
It is recommended that the City Council:
1. Authorize issuing Blanket Purchase Orders/ Purchasing authorization amounts to various vendors for the 2024-25 Fiscal Year; and,
2. Authorize the City Manager to approve up to an additional $25,000 in expenditures for each vendor, if necessary, during the same fiscal year; and,
3. Take such additional, related action(s) that may be desirable.
FISCAL IMPACT:
As part of the assessment process for this request, the Finance Department reviewed vendors that Departments frequently utilize. The review identified several vendors utilized by multiple departments for various purchases (i.e., Office Supplies, Maintenance supplies, Hardware Supplies, etc.). To ensure these purchases meet internal and external purchasing guidelines, it is requested that the City Council authorize issuing blanket purchase orders to each vendor. If this recommendation is approved, all Departments will have access to purchasing and issuing purchase orders for the following vendors and their respective amounts for Fiscal Year 2024-25:
CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 28, 2024
It is also recommended that the City Manager be authorized to approve an additional $25,000 for each vendor during the fiscal year if the need arises. All purchase orders will be valid for purchases made during the fiscal year (July 1, 2024, through June 30, 2025).
The Fiscal Year 2024-25 budget includes appropriations for the purchase of supplies, equipment, and hardware from the vendors in the table above in all Departments.
BACKGROUND/DISCUSSION:
As a member of OMNIA Partners- a Public Procurement Agency which allows access to various agreements that have already been competitively bid and awarded by public agencies, the City has access to vendors who have valid partnerships such as Amazon and Home Depot (Attachments A and B). Under The City of Montebello’s Municipal Code Chapter 3.20.125, piggybacking purchase agreements, the City can establish purchase orders with these vendors using the same terms and conditions as other public agencies.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
The Finance Department is requesting Blanket Purchase Orders with Amazon and Home Depot using OMNIA Partners agreements (Attachments A and B) to ensure the City is receiving the best pricing and purchases are made in compliance with the City's municipal code.
ATTACHMENT(S)
1. Attachment A - OMNIA Contract No. R-TC-17006 Amazon
2. Attachment B - OMNIA Contract No.16154 Home Depot
ATTACHMENT A
S
ERIAL 16154 RFP MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL
SUPPLIES, AND RELATED PRODUCTS AND SERVICES
(U.S. Communities) Contract - Home Depot U.S.A., Inc.
D
ATE OF LAST REVISION: November 21, 2019 CONTRACT END DATE: December 31, 2026 CONTRACT PERIOD THROUGH DECEMBER 31, 2021 2026
T
O: All Departments
FR
OM: Office of Procurement Services
S
UBJECT: Contract for MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL
SUPPLIES, AND RELATED PRODUCTS AND SERVICES
A
ttached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 11, 2017 (Eff. 02/01/17).
A
ll purchases of products and/or services li sted on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
SA/
mm
Attach
C
opy to: Office of Procurement Services
Erick Blue, Facilities Management
Beth Cressman, Facilities Management
ATTACHMENT B
CONTRACT PURSUANT TO RFP
SERIAL 16154-RFP
This Contract is entered into this 11th day of January, 2017 by and between Maricopa County (“County”), a political subdivision of the State of Arizona, and Home Depot U.S.A., Inc., a Delaware corporation (“Contractor”) for the purchase of Maintenance Repair and Operating Supplies and Services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of Five (5) years, beginning on the 1st day of February, 2017 and ending the 31st day of December, 2021 2026.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) additional years, (or at the County’s sole discretion, extend the contract on a month -to-month bases fo r a maximum of six (6) months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least sixty (60) calendar days prior to the expiration of the original contract term , or any additional term thereafter.
1.3 CONTRACT COMPLETION:
The Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records, and other data in the possession, custody or control of Contractor required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement
2.0 FEE ADJUSTMENTS:
2.1 Any request for a fee or rebate offering adjustment must be submitted sixty (60) days prior to the current Contract expiration. Re quests for adjustment in cost of labor and/or materials not identified in the awarded proposal must be supported by appropriate documentation. If County agrees to the adjusted fee or rebate offering , County shall issue written approval of the change.
The reasonableness of the request will be determined by comparing the request with the (Consumer Price Index) or by performing a market survey if the offering was awarded on a fixed price basis.
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the prices based on the discounts stated in Exhibit “A.” or Task Order.
3.2 For non- procurement card transactions, Payment shall be made upon the County’s receipt of a properly completed invoice.
SERIAL 16154-RFP
3.3 INVOICES (NON-PROCUREMENT CARD TRANSACTIONS):
3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) can be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide access to the following information:
• Company name, address and contact
• County bill-to name and contact information
• Contract Serial Number or
• County purchase order number
• Invoice number and date
• Payment terms
• Date of service or delivery
• Quantity (number of days or weeks)
• Contract Item number(s)
• Description of Purchase (product or services)
• Pricing per unit of purchase
• Freight (if applicable)
• Extended price
• Mileage w/rate (if applicable)
• Arrival and completion time (if applicable)
• Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order.
3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/Finance/Vendors.aspx).
3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County (ROI).
3.3.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details.
3.3.6 Invoices are required to contain access to the following information: (Maricopa County Facilities Management)
• Company name, address and contact
• County bill-to name and contact information
• Building Name and Building Number
• Contract Serial Number or
• County purchase order number
• Maximo (FMD) service call number
• Invoice number and date
• Date of service or delivery
• Description of Purchase (services performed)
• Pricing per unit of purchase
• Extended price
• Arrival and completion time
• Total Amount Due
SERIAL 16154-RFP
3.3.7 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County (ROI).
3.3.8 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order.
3.3.9 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/Finance/Vendors.aspx
).
3.3.10 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance de livery capabilities with their designated financial institution for access to those details.
3.4 PAYMENT RETENTION: (By Task Order/Project if required)
3.4.1 Ten percent (10%) of monies paid for Project Management and Project Labor earned by CONTRACTOR related to work under this agreement may be retained by COUNTY until Final Completion of the services if mutually agreed to for a specific project .
COUNTY may elect to release specific retention payments based on mutually agreed milestones, but in no case shall reten tion be released prior to Final Completion. All other payment terms and conditions shall not be affected by the retention. In the event of termination or cancellation of this contract by County through no fault of CONTRACTOR, CONTRACTOR shall be entitled to the refund of any funds in the retention account.
3.4.2 The CONTRACTOR shall have the right, pursuant to Arizona Revised Statues, to submit securities in lieu of retention for all work completed. The CONTRACTOR is required to request this option at least ten (10) business days prior to submission of first Application for Payment to allow time for preparation of forms. The CONTRACTOR shall request and obtain securities forms through COUNTY. The COUNTY must identify either securities option or retention option prior to first Application for Payment.
3.5 APPLICABLE TAXES:
3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor’s invoices.
3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority.
3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemploym ent compensation insurance, Social Security and Worker’s Compensation.
SERIAL 16154-RFP
3.6 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price.
No tax shall b e invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor to determine any and all applicable taxes and include the cost in the proposal price.
3.7 TAX (COMMODITIES):
Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be used in determining low price.
Tax shall not be invoiced against Contractor’s labor. Sales/use tax will be determined by County. Tax will not be used in determining low price.
3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
3.8.1 The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K -12 unified school districts. Under the $AVE Cooperative Purchasing Agreement , and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $AVE, please so state in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal.
3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s)
3.9.1 County currently holds ICPA’s with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract.
Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract
3.10 VOLUNTARY EMPLOYEE DISCOUNTS
3.10.1 Vendors may volun tarily offer discounts to County employees for products or services provided under this contract. Whether a vendor offers or does not offer an employee discount is not a factor in nor considered in the evaluation of responses to this solicitation.
3.10.2 Any di scount offered is part of a commercial transaction between the vendor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the vendor and an individual County employee are a matter between the vendor and the employee.
If a discount is offered, the terms will be announced to County employees.
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this Contract. County shall keep the Contractor fully informed as to the availability of funds.
SERIAL 16154-RFP
4.2 If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension, amendment, or termination under this Section, at least te n (10) days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all duties stated in Exhibit “B” , Task Order or as otherwise directed in writing by the Procurement Officer.
6.0 TERMS and CONDITIONS:
6.1 INDEMNIFICATION AND LIMITATION OF LIABILITY:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligence or willful misconduct relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction o f tangible property, including loss of use resulting there from, caused by gross negligence or willful misconduct in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requi rements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
CONTRACTOR WILL NOT BE LIABLE TO COUNTY FOR CONSEQUENTIAL D AMAGES,
INCLUDING, WITHOUT LIMITATION, ANY INDIRECT, INCIDENTAL, SPECIAL,
PUNITIVE, LIQUIDATED, EXEMPLARY, MORAL, OR CONSEQUENTIAL DAMAGES,
EXPENSES, COST, PROFITS, LOST SAVINGS OR EARNINGS, LOST OR CORRUPTED DATA, OR OTHER LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT.
6.2 INSURANCE.
6.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rati ng of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The f orm of any insurance policies and forms must be acceptable to County.
6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily
SERIAL 16154-RFP
completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract.
6.2.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it.
6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies.
6.2.5 The insurance policies may provide coverage that contains deductibles or self -insured retentions. Such deductible and/or self -insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self -insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self -insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
6.2.6 Notwithstanding anything to the contrary contained herein, CONTRACTOR shall have the right to self -insure part or all of any of the insurance it is required to maintain hereunder in its sole discretion so long as CONTRACTOR maintains a net worth of not less than One Hundred Million ($100,000,000) Dollars. Such net worth shall be documented to COUNTY and COUNTY shall be advised in writing in the event such net worth requirement is not met. In the event that CONTRACTOR elects to self-insure all or any part of any risk that would be insured under the policies and limits described herein, and an event occurs where insurance proceeds would have been available but for the election to self -insure, CONTRACTOR shall make funds available to the same extent that they would have been available had such insurance policy been carried, unless specifically provided to the contrary herein.
6.2.7 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of tran sfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor’s work or service.
6.2.8 Commercial General Liability.
Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverag e for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage.
6.2.9 Automobile Liability.
Commercial/Business Automobile Liability insurance and, if necessary , Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to any of the Contractor’s owned, hired, and non -owned vehicles assigned to or used in performance o f the Contractor’s work or services or use or maintenance of the Premises under this Contract.
6.2.10 Workers’ Compensation.
Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services under this Contract ; and Employer’s Liability insurance of not less than
SERIAL 16154-RFP
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by Contractor , its contractors and its subcontractors pursuant to this Contract.
6.2.11 Errors and Omissions (Professional Liability) Insurance.
Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions or professional liability of the CONTRACTOR, with limits of no less than $2,000,000 for each claim.
6.2.12 Builder’s Risk (Property) Insurance.
CONTRACTOR shall purchase and maintain, on a replacement cost basis, Builders’ Risk insurance and, if necessary, Commercial Umbrella insurance in the amount of the initial Contract amount as well as subsequent modifications thereto for the entire work at the site. Such Builders’ Risk insurance shall be maintained until final payment has been made or until no person or entity other than COUNTY has an insurable int erest in the property required to be covered, whichever is earlier. This insurance shall include interests of COUNTY, CONTRACTOR, and all subcontractors and sub ‐subcontractors in the work during the life of the Contract and course of construction, and shal l continue until the work is completed and accepted by COUNTY. For new construction projects, CONTRACTOR agrees to assume full responsibility for loss or damage to the work being performed and to the structures under construction. For renovation constructi on projects, CONTRACTOR agrees to assume responsibility for loss or damage to the work being performed at least up to the full Contract amount, unless otherwise required by the Contract documents or amendments thereto. Builders’ Risk insurance shall be on a special form and shall also cover false work and temporary buildings and shall insure against risk of direct physical loss or damage from external causes including debris removal, demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for architect’s service and expenses required as a result of such insured loss and other “soft costs” as required by the Contract. Builders’ Risk insurance must provide coverage from the time any covered property co mes under CONTRACTOR’S control and/or responsibility, and continue without interruption during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, and w hile on the construction or installation site awaiting installation. The policy will provide coverage while the covered premises or any part thereof are occupied. Builders’ Risk insurance shall be primary and any insurance or self ‐insurance maintained by t he County is not contributory. If the Contract requires testing of equipment or other similar operations, at the option of COUNTY, CONTRACTOR will be responsible for providing property insurance for these exposures under a Boiler Machinery insurance policy or the Builders’ Risk Insurance policy.
6.2.13 Certificates of Insurance.
6.2.13.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. Alte rnatively the County will accept an insurance industry recognized Memorandum of Insurance
SERIAL 16154-RFP
6.2.13.2 In the event any insurance policy (ies) required by this contract is (are) written on a “claims made” basis, coverage shall extend for two years past completion and acceptance of Contractor’s work or services and as evidenced by annual Certificates of Insurance.
6.2.13.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date.
6.2.14 Cancellation and Expiration Notice.
Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior wri tten notice to Maricopa County. Contractor must provide to Maricopa County, within 2 business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 160 South 4 th Avenue 320 West Lincoln Street , Phoenix, AZ 85003, or emailed to Procurement Officer noted in solicitation.
6.3 BOND REQUIREMENT: (If required by an individual Project/Task Order)
6.3.1 If requested for an individual Order and c oncurrently with the submittal of the proposal associated with the Order , the Contractor shall furnish the Contracting Agency the following bonds, which shall become binding upon the award of the contract to the Contractor
6.3.1.1 A Performance Bond equal to the full Contract amount ($________or as specified) conditioned upon the faithful performance of the Order in accordance with plans, specifications an d conditions thereof. Such bond shall be solely for the protection of the Contracting Agency awarding the Order.
6.3.1.2 A Payment Bond equal to the full contract amount ($________or as specified) solely for the protection of claimants supplying labor and materials to the Contractor or his Subcontractors in the prosecution of the work provided for in such Order.
6.3.2 Each such b ond shall include a provision allowing the prevailing party in a suit on such bond to recover as a part of his judgment such reasonable attorney’s fees as may be fixed by a judge of the court.
6.3.3 Each bond shall be executed by a surety company or companies h olding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptab le to the Contracting Agency.
The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this state, as by law required, and the bonds shall have attached thereto a certified copy of the Power of Attorney of the signing official. In addition, said company or companies shall be rated “Best -A” or better as required by the Contracting Agency, as currently listed in the most recent Best Key Rating Guide, published by the A.M. Best Company.
6.4 FORCE MAJEURE
6.4.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events,
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occurrences, or causes will include Acts of God/Nature (including fire, flood , earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service.
6.4.2 Each party, as applicable, shall give the other party notice of its inability to perform a nd particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply.
6.4.3 The party asserting Force Majeure as a cause for non -performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non -excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated.
6.4.4 The County shall reserve the right to terminate this Contract and/or any applicable order or contract release purchase order upon non -performance by Contractor. The County shall reserve the right to extend the Contract and time for performance at its discretion.
6.5 WARRANTY OF SERVICES:
6.5.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments made a part of this Contract. County’s acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty.
6.5.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt correction of any services failing to meet the Contractor's warranty herein for one year following the performance of those services . Services corrected by the Contract or shall be subject to all the provisions of this Contract in the manner and to the same extent as services originally furnished hereunder.
6.5.3 DISCLAIMER OF WARRANTIES FOR PRODUCTS. COUNTY’S SOLE AND
EXCLUSIVE WARRANTY FOR PRODUCTS, IF ANY, IS THAT PROVIDED BY THE PRODUCT MANUFACTURER. CONTRACTOR DISCLAIMS ALL
EXPRESSED, IMPLIED OR STATUTORY WARRANTIES, WHETHER IMPLIED
BY OPERATION OF LAW OR OTHERWISE, INCLUDING, WITHOUT
LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE LANGUAGE OF THIS
PARAGRAPH SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
AGREEMENT
6.6 INSPECTION OF SERVICES:
6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this Contract. Comp lete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the Contract requires.
6.6.2 County has the right to inspect and test all services called f or by the Contract, to the extent practicable at all times and places during the term of the Contract. County shall perform inspections and tests in a manner that will not unduly delay the work.
6.6.3 If prior to completion of an Order any of the services requ ired by that Order do not conform to Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements, at no cost to the County. When the defects in services cannot be corrected by re-performance, County may:
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6.6.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements; and
6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
6.6.4 If the Contractor fails to promptly perform the services again as provided in Section 6.6.3 or to take the necessary action to ensure future performance in conformity with Contract requirements, County may:
6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor , through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service; or
6.6.4.2 Terminate the Contract for default.
6.7 REQUIREMENTS CONTRACT:
6.7.1 Contractors signify their understanding and agreement by signing a bid submittal, that the Contract resulting from the bid is a requirements contract. However, the Contract does not guarantee any minimum or maximum number of purchases will be made. It on ly indicates that if purchases are made for the materials or services contained in the Contract, they will be purchased from the Contractor awarded that item if the Contractor can meet all the delivery requirements of the County . Orders will only be place d when the County identifies a need and proper authorization and documentation have been approved.
6.7.2 County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.
6.7.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. By submitting a bid in respo nse to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy.
6.8 BACKGROUND CHECK:
Contractors need to be aware that there may be multiple background checks (Sheriff’s Office, County Attorney's Office, Courts as well as Maricopa County general government) to determine if the respondents employees are acceptable for the contractor to do business with the County. This applies to (but is not limited to) the company and sub -contractors. Employees or others who fail to pass these checks shall not be allowed to work on County projects. Failure to meet these requirements may lead to termination of the contract.
6.9 SUSPENSION OF WORK
The Procurement Officer may order the Contractor, in writing, to suspend, delay, o r interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.
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6.10 STOP WORK ORDER
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any furth er period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop- work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either—
6.10.1 Cancel the stop-work order; or
6.10.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County, clause of this contract.
6.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor.
6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor.
6.12 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to:
6.12.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension;
6.12.2 Make progress, so as to endanger performance of this contract; or
6.12.3 Perform any of the other provisions of this contract.
6.12.4 The County’s right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failur e within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure.
6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38 -511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38- 511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract.
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6.14 CONTRACTOR LICENSE REQUIREMENT:
6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as neces sary complete any required certification requirements , required by any and all governmental or non -governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses.
6.14.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542 -1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.15 SUBCONTRACTING:
6.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project. The County hereby consents to Contractor’s subcontracting work to Authorized Service Providers under contract with Contractor.
6.15.2 The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as bid in the pricing section, unless the Prime Contrac tor is willing to absorb any higher rates or the County has approved the increase. The Subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass -through the costs to the County, without mark -up. A copy of the Subc ontractor’s invoice must accompany the Prime Contractor’s invoice.
6.16 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County.
6.17 ADDITIONS/DELETIONS OF SERVICE:
6.17.1 The County reserves the right to add and/or delete materials and services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to t he amount of service reduced in accordance with the bid price. If additional materials or services are required from a Contract, prices for such additions will be negotiated between the Contractor and the County.
6.17.2 The County reserves the right of final ap proval on proposed staff for all Task Orders. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County.
6.18 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract.
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6.19 SEVERABILITY:
The invalidity, in whole or in part, of any provision of th is Contract shall not void or affect the validity of any other provision of this Contract.
6.20 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a Contract and to the performance thereunder.
6.21 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009- 09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009 -09 supersedes Executive order 99- 4 and amends Executive order 75- 5 and may be viewed and downloaded at the Governor of the State of Arizona’s website http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1 which is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, CONTRACTOR shall not discriminate agains t any employee, client or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability or national origin.
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009 -09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2 009-09 supersedes Executive order 99 -4 and amends Executive order 75 -5 and may be viewed and downloaded at the Arizona State Library Research website
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is hereby incorporated into this contract as if set forth in full herein. During the performance of this Contract, Contractor shall not discriminate against any employee, client or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability or national origin.
6.22 ISRAEL BOYCOTT:
By signing this Contract, the Contractor certifies that they are in compliance with Article 9, Arizona Revised Statutes Section 35-393 et seq.
6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor
is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency;
have not within 3 -year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or S tate antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
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have not within a 3 -year period preceding this Contract had one or more public transaction (Federal, State or local) terminated for cause of default.
The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract.
6.23.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her knowledge and belief that the Contractor, its current officers and directors;
6.23.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States Department or Agency or any state, or local jurisdiction;
6.23.1.2 have not within three (3) year period preceding this Contract;
6.23.1.2.1 been convicted of fraud or any crim inal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; and
6.23.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; and
6.23.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; and are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and have not within a three (3) year period preceding this Contract had any public transaction (Federal, State or local) terminated for cause or default.
6.23.1.3 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution.
6.23.2 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors ) and in all solicitations for lower tier covered transactions related to this Contract.
6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41 - 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e -verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I -9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all
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employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV.
6.24.2 The County retains the legal righ t to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility o f the Contractor.
6.25 INFLUENCE
As prescribed in MC1 -1202 MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy,
6.25.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.
6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIR EMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.
6.26.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112 –239) and section
3.908 of the Federal Acquisition Regulation;
6.26.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contra ctor and copies provided to County upon request.
6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
6.27 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW:
6.27.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back -up documentation relevant to this Contract for six (6) years after
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final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials.
6.27.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records and back -up documentation relevan t to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented.
6.27.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or deduction from current billings Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County.
6.28 AUDIT DISALLOWANCES:
If at any time , County determines that a cost for which payment has been made is a disallowed cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or to require repayment of the disallowed amount by the Contractor.
6.29 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract.
6.30 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the O ffice of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information. by the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should n ot be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code.
6.31 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those paid by any other similar customer for these or similar services under similar terms.
6.32 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied.
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6.33 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co -employee, partnership, principal and agent, or joint venture between the County and the Contractor.
6.33.1 In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be cons trued as to create the relationship of employer and employee, co - employee, partnership, principal and agent, or joint venture between the County and the Contractor.
6.33.2 The County reserves the right of final approval on proposed staff for all Task Orders. Als o, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County.
6.34 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona, sitting in Phoenix, Arizona
6.35 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor’s license agreement, if applicable, the terms of this Contract shall prevail.
6.36 ORDERING AUTHORITY:
Any request for purchase shall be accompanied by a valid purchase order, issued by Office of Procurement Services, a Purchase Order issued by the using Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase Card for payment.
6.37 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION:
6.37.1 This Contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this Contract when the County identifies a need and proper authorization and documentation have been approved.
6.37.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow.
Contractor specifically acknowledges to be bound by this cancellation policy.
6.38 PURCHASE ORDERS:
County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.
6.39 UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract, the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE
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REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq.
For purchases of $50,000 or greater under this agreement, the applicable participating entity must disclose to THD when it is receiving any federal funds related to that requested purchase prior to THD agreeing to that purchase.
6.40 CONFIDENTIAL INFORMATION:
Any information obtained in the course of performing this Contract may include information that is proprietary or confidential to the County. This provision establishes the Contractor’s obligation regarding such information.
The Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the Contract shall be us ed by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract. The Contractor’s procedures and controls at a minimum must be the same procedures and controls it uses to protect its own pro prietary or confidential information. If, at any time during the duration of the Contract, the County determines that the procedures and controls in place are not adequate, the Contractor shall institute any new and/or additional measures requested by the County within fifteen (15) calendar days of the written request to do so.
Any requests to the Contractor for County proprietary or confidential information shall be referred to the County for review and approval, prior to any dissemination.
6.41 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.41.1 Exhibit A, Pricing;
6.41.2 Exhibit B, Scope of Work;
6.41.3 Exhibit C Facilities Management Requirements
NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street 160 South 4th Avenue
Phoenix, Arizona 85003-2494
For Contractor:
Home Depot U.S.A., Inc.
2455 Paces Ferry Road PO BOX 193176,
Atlanta, GA. 30339 Columbus, OH 43218
ATTN: Contract Administration
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EXHIBIT A
PRICING
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NIGP CODE: 45041
RESPONDENT'S NAME: Home Depot U.S.A., Inc.
COUNTY VENDOR NUMBER : W000001453
ADDRESS: 2455 Paces Ferry Road PO BOX 193176,
Atlanta, GA 30339 Columbus OH 43218
P.O. ADDRESS: Each local The Home Depot stores
TELEPHONE NUMBER: 866-589-0690
FACSIMILE NUMBER: 866-589-0691
WEB SITE: www.homedepot.com
CONTACT (REPRESENTATIVE): Richard Nyberg
REPRESENTATIVE'S E-MAIL ADDRESS: [email protected] YES
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [X]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [X]
PAYMENT TERMS. [X] NET 30 DAYS (See Below)
Note: Net 30 is for Home Depot Account transactions only. Payment is required at the time of each transaction.
Note: Net 60 payment terms for Home Depot Accounts may be available upon review of a customer's account information.
1.0 PRICING:
1.1 Do you offer a Rebate in lieu of a discount Yes
Details of your Rebate Program
· At least $10,000 to $25,000 Annual Net Sales (Pretax) = 1% Rebate · At least $25,000 to $100,000 Annual Net Sales (Pretax) = 2% Rebate · Over $100,000 Annual Net Sales (Pretax) = 5% Rebate
1.2 Pro Rewards Paint Program
Level
Discount
%
Minimum Annual Spend
on Paint
Gold 20% $ 7,500
Silver 15% $ 4,000
Bronze 10% $ 2,000
1.3 Volume Pricing Program
For any purchase over $1,500 more aggressive
pricing may be available through the Volume Pricing
Program.
For any planned order over $1,500, call in the
request for quote to the ProDesk of your local The
Home Depot
store and ask for it to be submitted for volume
pricing consideration.
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EXHIBIT B
STATEMENT OF WORK
CONTRACT FOR MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES (U.S. Communities)
1.0 INTENT:
The Contractor shall have a strong national presence for a vast array of supplies and equipment necessary for maintenance and repair in residential, commercial and industrial environments for use by various public entities nationwide.
Other governmental entit ies under agreement with the County may have access to services provided hereunder.
The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County’s best interest.
The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill- set to satisfy the County’s needs or to ensure adequate competition on any project or task order work.
1.1 INTRODUCTION, BACKGROUND AND INTENT:
MASTER AGREEMENT
Maricopa County, AZ (herein “Lead Public Agency” on behalf of itself and all states, local governments, school districts, and higher education in stitutions in the United States of America, and other government agencies and nonprofit organizations (herein “Participating Public Agencies”) is awarding a contract to a qualified supplier to enter into a Master Ag reement for a complete line of Maintenanc e, Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein “Products and Services”).
1.2 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES
Contractors are to have the broadest possible selection of MAINTENANCE, REPAIR,
OPERATING SUPPLIES, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS AND SERVICES they offer. The intent of this contract is to provide Participating Public Agencies with a comprehensive offering of products and services to meet their various needs.
1.2.1 Maintenance, Repair, Operating (MRO) Supplies and Related Se rvices (Installation, Repair and Renovation) – A complete and comprehensive offering of wholesale and/or retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand- held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier.
In addition, a complete range of services available through the Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier.
1.2.2 Related Products and Services (Including Installation, Repair and Renovation Services) – A complete range of r elated products and services offered by Supplier including, but not limited to, installation, repair and renovation services for replacements, upgrades, and remodeling in the residential, commercial and industrial environments relating to any of the follow ing (non -inclusive): roofing, gutters, downspouts, HVAC, plumbing, electrical, exterior decks, patios and porches, exterior siding, windows and
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doors, interior and exterior painting, weatherization, ADA improvements, hose fabrication, hydraulic repairs, g earbox repairs, conveyor system repairs, vulcanizing, rubber fabrication, and any other types of residential, commercial and industrial environments.
2.0 SCOPE OF WORK:
2.1 MAINTENANCE, REPAIR, OPERATING SUPPLIES (MRO) AND RELATED SERVICES (INSTALLATION, REPAIR AND RENOVATION):
Provide a complete and comprehensive offering of Retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier.
In addition, a complete range of services available through the Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier.
2.2 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES):
2.2.1 Any related products offered by Supplier.
2.2.2 Services may also include replacements, upgrades, remodeling; and product, turnkey and major category installations.
2.2.3 Services performed shall be non-structural in nature.
2.2.4 Products used in performing these services shall be procured under the awarded contract, at contract prices.
2.2.5 These services may be required in the residential and commercial environments and may be any of the following (non-inclusive):
2.2.5.1 Roofing, Gutters, Downspouts
2.2.5.2 HVAC
2.2.5.3 Plumbing
2.2.5.4 Electrical
2.2.5.5 Exterior decks, patios and porches
2.2.5.6 Exterior Siding
2.2.5.7 Windows, Doors
2.2.5.8 Interior/Exterior Painting
2.2.5.9 Weatherization – Storm Windows/Doors, Insulation, Weather Stripping
2.2.5.10 ADA Improvements
2.2.6 Services:
2.2.6.1 Providing and managing qualified contractors
2.2.6.2 Budget management in keeping projects on budget
2.2.6.3 Project management services in design, planning, organizing, scheduling and managing all stages of a project.
2.2.7 Service Providers (Labor):
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2.2.7.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers.
2.2.7.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s).
2.2.7.3 Contractor shall verify each Service Provider maintains at a minimum, the levels of insurance specified under in draft contract.
2.2.7.4 Contractor shall perform a background screen of all Service Providers consisting of (at a minimum):
2.2.7.4.1 National Employee Database
2.2.7.4.2 SSN Verification
2.2.7.4.3 National Criminal Database Check
2.2.7.4.4 Two County Search
2.2.7.4.5 Sex Offender Search
2.2.7.4.6 Annual Review (National Criminal Database)
2.2.7.4.7 Two (2) Year Complete Re-Screen and Renewal
2.2.7.4.8 Financial Background
2.2.7.5 All Service Provider employees shall wear a Service Provider’s issued picture identification badge at all times.
2.3 PRODUCT CATEGORIES:
This Agreement is to establish a nationwide purchasing agreement for the acquisition of MRO and related products/services. The category descriptive examples below are not to be considered restrictive, but rather, provide a general, non -inclusive, description of the cat egory. These are standard use in the residential, commercial, and industrial environments. .
All products offered shall be new, unused and of the latest design and technology.
The intent is for each Proposer to submit their complete product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs. You may subcontract items your firm does not supply.
2.3.1 CATEGORY 1: APPLIANCES
Large appliances: refrigerators, washers, dryers, dishwashing machines, stoves, cooktops, range hoods and ovens; TVs, DVR’s, small appliances: mixers, toasters, microwave ovens, food processors, disposals, trash compactors, and all ancillary supplies, tools, and components.
2.3.2 CATEGORY 2: BUILDING MATERIALS
Lumber (dimensional and timbe r), millwork, roofing, siding, plywood, paneling, hardwood, trim, molding, fencing, decking, gates, brick, block, doors, windows, bagged goods (concrete, mortar, sand, or asphalt), drywall, rebar, acoustical tiles, rain gutters, garage door openers, insulation, and all ancillary supplies, tools, and components.
2.3.3 CATEGORY 3: HARDWARE
Fasteners (nuts/bolts, screws, washers, rivets, nails), builders hardware (hinges, gate hardware, barrel bolts/hasps, corner braces, shelf brackets, closet hardware, springs), t hreaded rod/steel shapes, anchors, padlocks, lock sets, wheels, casters, ball bearings, rope, chain, metal stock, dry cell batteries, fire extinguishers, signs, cabinet hardware, mail boxes, safes, drop boxes, weatherization products, and all ancillary sup plies, tools, and components.
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2.3.4 CATEGORY 4: HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) Equipment, package units, evaporative coolers, tools, parts, ducting, air filtration, thermostats, portable and fixed heaters, fans, and all ancillary supplies, tools, and components.
2.3.5 CATEGORY 5: KITCHEN AND BATH CABINETS
Kitchen cabinets, bath vanities, countertops, medicine cabinets, mirrors, and all ancillary supplies, tools, and components.
2.3.6 CATEGORY 6: JANITORIAL SUPPLIES
Cleaners, soaps, waxes, st rippers, polishes, vacuums, brooms, mops, buckets, gloves, carts, paper goods, and all ancillary supplies, tools, and components.
2.3.7 CATEGORY 7: LANDSCAPING EQUIPMENT AND SUPPLIES
Lawn and landscape equipment (gasoline and electric), shovels, rakes, axes, hoes, hoses, nozzles, insect control, herbicides, fertilizers, plants, trees, sprinkler/irrigation equipment and supplies and all ancillary supplies, tools, an components.
2.3.8 CATEGORY 8: MOTORS/PUMPS
Fractional and full horse, starters, pulleys, belts, fans, m otor controls, and all ancillary supplies, tools, and components.
2.3.9 CATEGORY 9: PAINTS AND COATINGS
All types of paints and coatings, wall paper, caulking, spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy, cleaner s, drywall supplies, tarps, compounds, adhesives, accessories, and all ancillary supplies, tools, and components.
2.3.10 CATEGORY 10: PLUMBING
Equipment, parts, piping and fittings, water heaters, furnaces, disposals, pneumatic piping, filters, commodes, sinks, bathtubs, showers, shower doors, faucets, water conditioning equipment, water dispensing equipment, salt, and all ancillary supplies, tools, and components.
2.3.11 CATEGORY 11: POOL SUPPLIES
Pool chemicals, tools, timers, pump/motor units, vacuum equipment, patio furniture, parts, and all ancillary supplies, tools, and components.
2.3.12 CATEGORY 12: TOOLS, HAND-HELD GENERAL PURPOSE
Hand-held (electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing and measuring tools, carts and hand trucks, work benches, tool cabinets, ladders, and all ancillary supplies and components.
2.3.13 CATEGORY 13: TOOLS, POWER TYPE
Electric or gas operated, mobile or stationary, bench or floor mounted, including accessories, and all ancillary supplies and components.
2.3.14 CATEGORY 14: FLOORING AND WINDOW COVERINGS
All flooring, including but not limited to, vinyl plank, VCT, vinyl tile, ceramic tile, hardwood, carpet tile, carpet and cove base; b linds, shades, screens, window glass, mirrors, parts, and all ancillary supplies, tools, and components.
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2.3.15 CATEGORY 15: HOSPITALITY
Guest room supplies and appliances, personal care amenities, telephones, bed and bath linens, housekeeping cleaning supplies, public restroom supplies, carts, banquet and conference room supplies, guest room and suite furniture, fixtures, and equipment, pool and patio equipment, and other hospitality supplies.
2.3.16 CATEGORY 16: WATER AND WASTE WATER TREATMENT
Aeration, chart and data recorders, chemical feed, collection sy stems, flow metering, gauges, grounds maintenance, hose, hydrants, lab chemicals, equipment, and testing, location and leak detection, level and pressure, pipe, plugs, process analysis, pumps, sampling equipment, storm water, tanks, tools, valves, and water treatment.
2.3.17 CATEGORY 17: MISCELLANEOUS
Including, but not limited to: s helving (metal or wood composite), safety and emergency equipment, first aid supplies, conditioning salt, scaffolding (purchased), packaging supplies, communication supplies, electrical supplies, lighting supplies, office products, and property management products.
2.3.18 CATEGORY 18: IN STORE SERVICES
Including, but not limited to: glass cutting, pipe threading, planning services (flooring and cabinet), verbal technical advice, special ord ers, rental equipment, etc.
2.4 PRODUCT ORDERING:
2.4.1 Contractor’s limited product line (Wholesale or Retail) shall be available for internet ordering 24/7.
2.4.2 Products may be ordered by any of the following methods:
2.4.2.1 Retail Stores (Point of Sale)
2.4.2.2 Internet (Homedepot.com )
2.4.2.3 Other eProcurement options
2.4.2.4 Will Call (Phone or FAX order)
2.5 PRODUCT PRICING:
Retail:
Products shall be sold at their retail price. An annual volume rebate will be paid to Participating Public Agencies (see Exhibit A ). For any purchase ov er $1,500, more aggressive pricing may be available through the Volume Pricing Program. The discount offered through this program will depend on dollar value, quantity and type of material. In addition, the Pro Rewards Paint program offers Participating Pu blic Agencies further discounts on their paint only purchases (see Exhibit A).
2.6 ON-LINE CATALOG DISCOUNT PRICING:
Presently, t he capability exists to access a limited on-line catalog reflecting contract pricing of products.
2.7 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES) PRICING:
2.7.1 All Participating Public Agencies shall receive a detailed written quotation for all services to be performed, and product(s) to be provided.
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2.7.2 All quotations shall be for a “not to exceed” amount.
2.7.3 As an audit tool, the Contractor(s) shall provide a copy of the most current R.S. Means Bare Cost Data (including any city cost index adjustment) pertaining to all written quotations.
2.7.4 Spending on services shall be included in the annual volume rebate (see Exhibit A).
2.8 SALES REPORTING:
2.8.1 Sales Dollars
2.8.2 Sales histories by manufacturer, item description, part number, quantity, NIGP codes
2.8.3 Procurement card (MasterCard or Visa brand)
2.9 BRAND NAMES:
The County reserves the right to request samples to determine quality and acceptability of materials bid by Contractor. . Materials substantially equivalent to those designated shall qualify for consideration of an order.
2.10 DELIVERY, FREIGHT REQUIREMENTS:
2.10.1 All domestic ground shipments shall be FOB Dest ination, Freight Prepaid and Included .
Any handling fees shall also be included in the pricing.
2.10.2 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees, if applicable.
2.10.3 Shipping and handling fees are allowable to destinations outside the continental U.S.
2.10.4 A packing list or other suitable shipping document shall accompany each shipment and shall include the following:
2.10.4.1 Contract Serial number
2.10.4.2 Contractor’s name and address
2.10.4.3 Participating Public Agency’s name and address
2.10.4.4 Participating Public Agency’s purchase order number
2.10.4.5 A description of product(s) shipped, including item number(s), quantity (is), number of containers and package number(s), as applicable
3.0 PROCUREMENT REQUIREMENTS:
3.1 SHIPPING TERMS:
Bid price(s) and terms shall be F.O.B. Destination at ordering Agencies locations for those items requested to be delivered. Delivery charges may apply based on location.
3.2 OPERATING MANUALS (If required):
Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and schematic diagrams, if required by the Using Agency.
3.3 INSTALLATION: (If required):
The Contractor’s price shall include delivery and installation of all equipment in a complete operating condition.
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3.4 ACCEPTANCE: (If required):
Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance.
3.5 CONTRACTOR EMPLOYEE MANAGEMENT:
3.5.1 Contractor shall endeavor to maintain the personnel proposed in their offer throughout the implementation of the Agreement. In the event that Contractor personnel’s employment status changes, Contractor shall provide County a list of replacement personnel. . Unde r no circumstances is it acceptable for the implementation schedule to be impacted by a personnel change on the part of the Contractor.
3.5.2 County reserves the right to immediately remove from its premises any Contractor personnel it determines is a risk to County operations.
3.5.3 County reserves the right to request the replacement of Contractor personnel at any time, for any reason.
3.6 WARRANTY:
Home Depot SOW Information: All repair and renovation services performed by Home Depot carries a one (1) year workmanship warranty and all manufacturers’ product warranties shall be passed on to the end customer as further detailed in Contract section 6.5. Home Depot also offers a robust return policy on product purchases, whereas (most) returns within 90 days of purchase are accommodated with a valid sales receipt for exchange, refund, credited to an associated Home Depot
3.6.1 All items furnished under this Contract shall conform to the requirements of this Contract and shall be free from defects in design, materials and workmanship.
3.6.2 The warranty period for workmanship shall be for an initial period of twelve (12) months and commence upon acceptance by County.
3.6.2.1 The Contractor agrees that he will, at his own expense, provide all labor and parts required to remove, repa ir or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The Contractor shall guarantee the equipment to be supplied complies with all applicable regulations.
3.7 FACTORY AUTHORIZED SERVICE AVAILABILITY (if required):
The Contractor shall have and maintain a local factory authorized service facility within the Phoenix, Arizona metropolitan area. The facility shall be capable of supplying and installing component parts, troubleshooting, repairing and maintaining the products . Minimum service hours shall be from 8:00 A.M. through 5:00 P.M., Arizona Time, Monday through Friday.
3.8 USAGE REPORT:
The Contractor shall furnish the County a usage report upon re quest deli neating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit.
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16154 EXHIBIT C
FACILITIES MANAGEMENT REQUIREMENTS
Maricopa County Facilities Management operation requirements.
1.0 HOURS OF SERVICE:
1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday, excluding County holidays.
1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
1.3 WEEKENDS are anytime Saturday or, Sunday.
1.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).
1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
1.6 Contractor shall provide 24 hours per da y, 7 days per week, 365 days per year telephone access, and strive to respond to a call for services within thirty (30) minutes of receipt.
2.0 RESPONSE TIMES:
2.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall strive to respond on -site within four (4) hours of receipt of a service request if a site visit is mutually determined to be required.
2.2 If the request is designated by the County as an EMERGENCY, the contractor shall strive to respond on-site within two (2) hours of receipt of a service request regardless of the time of day, WEEKEND or HOLIDAY if a site visit is mutually determined to be required.
3.0 TRIP CHARGE:
Trip charges are permitted when time and material work is requested at the following sites only:
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
3.5 Only one trip charge may be charged per service call.
3.6 If the contractor arri ves onsite and is unable to locate a County representative familiar with the work or unable to gain access to the work site, the Contractor may only bill for a trip charge (maximum one time daily trip charge not to exceed $50.00). The Contractor is not au thorized to incur nor will the County accepting billing for any labor charges.
4.0 CONTRACTOR REQUIREMENTS:
4.1 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and effort necessary to perform the Scope of Work presented.
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4.2 The Contractor’s service truck fleet and/or warehouse shall carry sufficient supply of repair parts and equipment to perform services per Scope of Work presented.
4.3 The Contractor agrees to utilize only experienced, responsible and capable people in the performance of the work.
4.4 All employees of the Contractor shall wear a company uniform identified with the company name that may include one of the following:
4.4.1 Shirt/blouse
4.4.2 Vest
4.4.3 Cap
4.4.4 Badging that identifies the business they work for
4.5 No one except authorized employees of the Contractor is allowed on the premises of Maricopa County. Contractor’s employees are NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor.
4.6 The Contractor shall perform the work in a way to minimize disruption to the normal operation of building occupants. Upon completion of work the Contractor shall clean and remove from the job site all debris, materials and equipment associated with the work performed.
4.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal, State, County, and Municipal governments pertaining to safety on the job site.
5.0 BUILDING SECURITY (KEYS):
5.1 The Contractor may be provided keys to required County Facilities at the discretion of FMD.
Keys may be acquired by:
5.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt of and accepts responsibility for keys. The keys must be returned at the completion of the work or at the direction of FMD. Keys not returned may cause the County to re -key the ENTIRE building or locations that the set of keys opened with the cost being borne by the Contractor.
5.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the discretion of FMD.
5.4 The Contractor shall notify FMD within twenty- four (24) hours if any keys are lost, misplaced, stolen or otherwise not within the Contractor’s control.
6.0 Once the Purcha se Order is complete, expired, or terminated the Contractor shall immediately return all badges and keys to FMD.SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be determined prior to incorporation in the con tractor’s bid price. Salvage rights automatically apply for all work if in the best interest to the County. Salvageable materials without pre- approved contractor salvage rights shall be securely stored and are not to be transported off the site without wri tten permission from Maricopa County.
If contractor is given salvage rights, salvageable materials shall be removed daily. No on site storage of contractor’s salvaged materials will be permitted.
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7.0 INVOICES AND PAYMENTS:
For transactions using a Home Depot Net 30 Account, Invoices are required to contain the following information and should be e-mailed to [email protected] If invoices cannot be e-mailed, U.S. Mail is acceptable to Maricopa County Facilities Management, Accounts Payable, 401W. Jefferson, Phoenix, Arizona 85003 – or to the address that was used in establishing the associated Home Depot Account.
7.1 Company name, address and contact information
7.2 County bill-to name and contact/requestor information
7.3 Building Name and Building Number
7.4 County purchase order number
7.5 County contract number
7.6 Maximo (FMD) service call number
7.7 Invoice number and date
7.8 Date of service or delivery
7.9 Description of Purchase (services performed)
7.10 Labor breakdown: rate per hour x no. of hours by personnel type (time & materials)
7.11 Material breakdown: itemized parts list to contain unit price x quantity, indicating mark -ups as contracted (time & materials)
7.12 Arrival and completion time
7.13 Total Amount Due with tax amounts separated. Must also clearly indicate the tax rate being applied
7.14 Payment Terms
For Time & Material work, Contractor(s) must provide, all equipment, expendable shop supplies (rags, cleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to perform all the required services. Contractor(s) are allowed a one- time Misc. Shop fee charge of up to $25.00 per work order to cover these type of expenses. Anything beyond the $25 limit, will be provided at the contractor’s own expense.
8.0 CONTRACTOR EMPLOYEE BACKGROUND CHECK:
A background check is required for all Contractor employees providing services to the County. The cost of this service shall be incurred by the County. No C ontractor employee may access County property without approval of FMD.
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16154 EXHIBIT C
FACILITIES MANAGEMENT REQUIREMENTS
Maricopa County Facilities Management operation requirements.
1.0 HOURS OF SERVICE (any fluctuations to these hours will be handled in the Solicitation):
1.1 REGULAR HOURS are between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday, excluding County holidays.
1.2 AFTER HOURS are between the hours of 6:00 p.m. and prior to 6:00 a.m., Monday through Friday.
1.3 WEEKENDS are anytime on a Saturday or a Sunday.
1.4 HOLIDAYS are County holidays.
1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
1.6 The Facilities Management Parts Warehouse is open for deliveries between the hours of 7:00 a.m. to 3:00 p.m. weekdays except for County holidays.
2.0 BEGINNING OF WORK:
2.1 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and use best efforts to respond to a call for services within thirty (30) minutes of receipt via phone or email.
2.2 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall strive to respond on -site to begin work within four (4) hours of receipt of a service request unless arranged for a later date/time with the County per the work order or notice to proceed.
2.3 The four (4) hour response time shall carryover to the next working day if called into Contractor’s office as a non-emergency call after 2:00 p.m. The Contractor will be required to begin work by 8:00 a.m. the following day, as mutually agreed to by the Parties.
2.4 Contractors shall strive to respond to EMERGENCY requests immediately and report on - site to begin work within two (2) hours service call request regardless of the time of day, WEEKEND or HOLIDAY.
3.0 TRIP CHARGE:
One-time trip charges of $50.00, or other amount only if previously identified to the Maricopa County contact and agreed to by them (one per work order), are permitted when Time and Materials work is requested at the following sites ONLY:
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
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4.0 DEAD END CHARGE:
If the Contractor is unable to locate a County representative familiar with the work or is unable to gain access to the work site, the Contractor shall call the County Boiler Room (602- 506-3310). The Boiler Room technician will give Contractors further instruction at this time. If the Contractor is delayed or turned away, a $50.00 trip charge shall be authorized by the County.
5.0 CONTRACTOR REQUIREMENTS:
5.1 Contractor shall provide and maintain during the entire period of this contract, all labor, supervision, materials, effort, tools, and equipment sufficient in number, condition and capacity to e fficiently perform the work and render the services required by this contract.
Contractor shall provide evidence of his ability to furnish equipment and personnel. The Contractor’s service truck fleet and/or warehouse shall carry sufficient supply of repai r parts and equipment to perform services per Scope of Work presented.
5.2 The Contractor shall perform the work in such a way as to minimize disruption to the normal operation of the County site and building occupants. Upon completion of work, the Contractor is responsible for cleaning and removing from the job site; all debris, materials, and equipment associated with the work performed and County property is restored to the same condition prior to start of the job. Such disturbances may include, but are not limited to: loose dirt, dislocated gravel; removed vegetation; footprints; old asphalt/concrete; etc.
Documentation will be performed through an audit and feedback system of contract administration. If an inspection reveals that the Contractor f ailed to clean up after work has been performed, the County will notify the Contractor of the discrepancy and the Contractor will have twenty -four (24) hours to make the needed correction. Should the Contractor fail to correct noted issues, the County res erves the right to make other arrangements to have the area cleaned and the cost of such work shall be offset from any monies due the Contractor.
5.3 The Contractor shall perform all services in such a manner that does not damage County property. In the event damage occurs to Maricopa County property, or any adjacent property due to any services performed under this contract, the Contractor shall notify the County representative immediately of damages and replace or repair the same at no cost to the County. If damage caused by the Contractor has to be repaired or replaced by the County, and the cost of such work shall be deducted from the monies due the Contractor.
5.4 Contractor’s bidding on this solicitation may visit the sites to determine conditions that would affect prices and work performance. As some sites do have internal restrictions, a site visit may be scheduled if necessary. See GIS link for site directions:
https://gisportal.maricopa.gov/FMD/Facility/Index.html
.
5.5 Contractors must have a facility sufficient to support the work contemplated by this contract within fifty (50) miles of 401 W. Jefferson St., Phoenix AZ 85003.
5.6 The Contractor agrees to utilize only experienced, responsible, and capable people in the performance of the work.
5.7 All vehicles used by Contractor shall be clearly identified with the name of the company on each side of the equipment, including personnel transportation vehicles, or consistent with the Contractor’s busi ness practices. The letters shall be of such size that they are distinguishable from a reasonable distance or consistent with the Contractor’s business practices.
5.8 All employees of the Contractor shall wear a company uniform identified with the company name that may include of one of the following:
• Shirt/blouse
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• Vest
• Cap
5.9 Only authorized employees of the Contractor are allowed on the premises of Maricopa County. Contractor’s employees are NOT to be accompanied in their work area by acquaintances, family member s, assistants, or any other person unless said person is an authorized employee of the Contractor.
5.10 All work must comply with EPA, OSHA, and any State, County, or local regulations in effect at each service location. Contractor shall adhere to all regulatio ns, rules, ordinances, and standards set by Federal, State, County, and Municipal governments pertaining to safety on the jobsite. If the Contractor is found not to be in compliance with Federal, State, County, and/or Municipal safety rules, ordinances, po licy, procedure, or codes, the County may, in accordance with the “Suspension of Work” clause of the contract, suspend the work without cost to the County until such non- compliant issues are rectified to the satisfaction of the Using Agency. Continued non-compliance may result in termination.
6.0 BUILDING ACCESS:
6.1 The Contractor may be provided access to County Facilities at the discretion of Facilities Management. keys, badges, or access cards will be provided per the following guidelines:
6.2 Contractor employees may sign out a set of keys (all looped on a single key ring) upon arrival at site, and must turn -in key set after completion of duties unless they are issued a permanent key.
6.3 Permanent keys may be provided to Contractor employees on a case -by-case basis. S hould an employee leave the Contractor’s work force, Contractor must immediately notify the County and keys, badges, and access cards must be returned to the County.
6.4 The Contractor shall notify the County within twenty -four (24) hours if any keys, badges , or access cards are lost, misplaced, stolen or otherwise not within the Contractor’s control.
6.5 Once this agreement is complete, expired, or terminated, the Contractor shall immediately return all keys, badges, or access cards to the County.
6.6 Failure to comply with these requirements may result in the Contractor being assessed the cost of replacing keys or access cards and any associated cost to ensure the security of County facilities including but not limited to, re -keying the ENTIRE building at the expense of the Contractor.
7.0 CANCELLATION COST:
Any scheduled work cancelled without a minimum of 48 hours prior notice to the County will be rescheduled with the Contractor and is subject up-to a 25% reduction of the cost.
8.0 SALVAGE:
Salvage and trade-in rights shall be evaluated on a project -by-project basis by the County and shall be determined prior to incorporation in the Contractor’s bid price. Salvageable materials without pre-approved Contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County. If Contractor is given salvage rights, salvageable materials shall be removed daily. On -site storage of Contractor’s salvaged materials is not permitted.
SERIAL 16154-RFP
9.0 DELIVERY:
9.1 Delivery shall be made to the County no later than 3:00 p.m. on the seventh (7 th) calendar day after order is received.
9.2 Exceptions to delivery schedule will be special order items that must be identified to the County.
9.3 Maricopa County reserves the right to obtain material on the open market in the event vendors fail to make delivery and charge any price differential to the vendor.
9.4 Delivery will be made to the following address:
FACILITIES MANAGEMENT DIVISION (FMD) WAREHOUSE
2401 S. 28th Dr.
Phoenix, AZ 85009
Warehouse Manager: 602-506-1935
Warehouse Specialist: 602-506-1943
Receiving hours: 7:00 a.m. – 3:00 p.m.
10.0 FACILITIES MANAGEMENT INVOICES AND PAYMENTS:
10.1 Payment terms shall be calculated based on the date a properly completed invoice is received by the County.
10.2 For transactions using a Home Depot Net 30 Account, Contractors shall provide the County with invoices no later than fourteen (14) days after all services and delivery of goods are complete and accepted by the County rendered final.
10.3 Home Depot Account invoices should contain access to the following information:
• Company name, address and contact information
• County bill-to name and contact/requestor information • Building name and building number
• County purchase order number
• Contract or BidSync agreement number
• Maximo (Facilities Management) work order number
• Invoice number and date
• Date of service or delivery (for Project work: use “Completion date”) • Description of services performed
• Line item description of parts and materials (Time and Materials work) • Line item labor breakdown: arrival and completion time, rate per hour x no. of hours by personnel type (Time & Materials work)
• Total amount due with tax amounts separated (Time and Materials work). *On a separate line, clearly indicate the tax rate being applied
SERIAL 16154-RFP
• Payment Terms as stated in the agreement
10.4 Questions regarding billing or invoicing shall be directed to the email address below.
10.5 Invoices shall be e-mailed to: [email protected]
10.6 If invoices cannot be e-mailed, send by mail to:
Maricopa County Facilities Management – Accounts Payable 401 W. Jefferson St.
Phoenix, Arizona 85003
10.7 Payment shall be made to the Contractor by the Accounts Payable/Finance department through an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Contractor Registration Form located on the County Department of Finance Contractor Registration Web Site (http://www.maricopa.gov/922/Vendors ).
10.8 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details.
SERIAL 16154-RFP
HOME DEPOT U.S.A., INC., PO BOX 193176, COLUMBUS OH 43218 2455 PACES FERRY ROAD, ATLANTA, GA. 30339
PRICING SHEET: NIGP CODE 45041
Terms: NET 30
Vendor Number: VC0000005735
Certificates of Insurance Required
Contract Period: To cover the period ending December 31, 2021 2026.
ITEM # 18
PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-64 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED AUGUST 28, 2024
RESOLUTION NO. 24-64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO
APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. That the reference is hereby made to that certain Register of Audited Demand No.1578, consisting of 8 pages, and including:
Warrant No.
General: Check No. 604312 through 604470
ACH No. 6867 through 6973
On file in the office of the City Clerk, the same having been audited and approved by the Assistant Director of Finance as required by law.
SECTION 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED THIS 28th DAY OF AUGUST 2024.
_______________________________
Scarlet Peralta, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez -Glasman, City Attorney
RESOLUTION NO. 24-64
• Exhibit A – Warrant Register
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that th e foregoing Resolution No. 24-64 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of August 2024 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full, and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE: __
Christopher Jimenez, City Clerk
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
6867 08/08/2024 $556,446.59 NOTE PRINCIPAL 17870 THE BANK OF NEW YORK MELLON 6868 08/08/2024 $390.86 TRAINING 3163 BANK OF AMERICA
6869 08/08/2024 $117.46 SUPPLIES 3163 BANK OF AMERICA
6870 08/08/2024 $164.39 SUPPLIES 3163 BANK OF AMERICA
6871 08/08/2024 $6,607.17 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6872 08/08/2024 $96.65 SUPPLIES 3163 BANK OF AMERICA
6873 08/08/2024 $261.06 SUPPLIES 3163 BANK OF AMERICA
6874 08/08/2024 $147.51 SUPPLIES 3163 BANK OF AMERICA
6875 08/08/2024 $1,669.33 TRAINING 3163 BANK OF AMERICA 6876 08/08/2024 $3,479.25 SUPPLIES 3163 BANK OF AMERICA 6877 08/08/2024 $355.82 SUPPLIES 3163 BANK OF AMERICA
6878 08/08/2024 $110.23 SUPPLIES 3163 BANK OF AMERICA
6879 08/08/2024 $1,301.65 FUEL 3163 BANK OF AMERICA
6880 08/08/2024 $1,018.98 SUPPLIES 3163 BANK OF AMERICA 6881 08/08/2024 $40.00 FUEL 3163 BANK OF AMERICA
6882 08/08/2024 $70.02 FUEL 3163 BANK OF AMERICA
6883 08/08/2024 $1,015.03 SUPPLIES 3163 BANK OF AMERICA 6884 08/08/2024 $5,125.29 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6885 08/08/2024 $582.53 TRAINING 3163 BANK OF AMERICA
6886 08/08/2024 $1,060.70 MACHINERY & EQUIPMENTS 3163 BANK OF AMERICA 6887 08/08/2024 $4,922.89 SUPPLIES 3163 BANK OF AMERICA 6888 08/08/2024 $1,114.61 SUPPLIES 3163 BANK OF AMERICA 6889 08/08/2024 $225.18 MACHINERY & EQUIPMENTS 3163 BANK OF AMERICA 6890 08/08/2024 $1,721.52 SUPPLIES 3163 BANK OF AMERICA 6891 08/08/2024 $421.13 SUPPLIES 3163 BANK OF AMERICA
6892 08/08/2024 $2,902.22 SUPPLIES 3163 BANK OF AMERICA 6893 08/08/2024 $1,695.29 SUPPLIES 3163 BANK OF AMERICA 6894 08/08/2024 $754.57 SUPPLIES 3163 BANK OF AMERICA
6895 08/08/2024 $30.45 MAIL/ POSTAL EXPENSE 3163 BANK OF AMERICA 6896 08/08/2024 $3,637.50 SUPPLIES 3163 BANK OF AMERICA 6897 08/08/2024 $3,691.15 SUPPLIES 3163 BANK OF AMERICA 6898 08/08/2024 $1,162.06 SUPPLIES 3163 BANK OF AMERICA 6899 08/08/2024 $1,888.88 SUPPLIES 3163 BANK OF AMERICA 6900 08/08/2024 $59,929.02 CONTRACT SERVICES 16120 ALVAREZ-GLASMAN & COLVIN From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
6901 08/08/2024 $327.88 MACHINERY & EQUIPMENTS 2586 AMAZON CAPITAL SERVICES INC 6902 08/08/2024 $4,717.46 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 6903 08/08/2024 $389,426.40 CONTRACT SERVICES 40970 ARAKELIAN ENTERPRISES 6904 08/08/2024 $4,035.00 CONTRACT SERVICES 2102 JOHN P BEROKOFF 6905 08/08/2024 $2,414.04 SUPPLIES 21690 COLUMBIA BUSINESS FORMS INC 6906 08/08/2024 $6,242.24 CONTRACT SERVICES 2624 CRAFCO INC 6907 08/08/2024 $113.95 CONTRACT SERVICES 23660 DAIOHS USA 6908 08/08/2024 $792.61 VEHICLE MAINTENANCE/EXPENSES 1259 GRAFFITI SHIELD INC 6909 08/08/2024 $2,053.75 CONTRACT SERVICES 46870 HDL COREN & CONE 6910 08/08/2024 $15,855.84 CONTRACT SERVICES 2793 IBE DIGITAL 6911 08/08/2024 $17,051.06 CONTRACT SERVICES 3490 INTER-CON SECUIRTY SYSTEMS INC 6912 08/08/2024 $8,891.07 CONTRACT SERVICES 3489 MARK THOMAS & COMPANY INC 6913 08/08/2024 $3,825.00 CONTRACT SERVICES 19040 MUNICIPAL CONTRACT ADMINISTRATORS INC 6914 08/08/2024 $962,880.06 CONTRACT SERVICES 4220 R.C. CONSTRUCTION SERVICES INC 6915 08/08/2024 $348.00 CONTRACT SERVICES 3285 DIANA E RAMIREZ 6916 08/08/2024 $971.72 SUPPLIES 2594 THE SAUCE CREATIVE SERVICES CORP 6917 08/08/2024 $273.58 SUPPLIES 33960 DAVID SOSNOWSKI
6918 08/08/2024 $13,304.50 CONTRACT SERVICES 3439 SPORTFIVE GOLF LLC 6919 08/08/2024 $22,000.00 CONTRACT SERVICES 3602 THE PUN GROUP LLP 6920 08/08/2024 $535.60 RETIREMENT 27300 ROBERT C TUFANO 6921 08/08/2024 $73,031.72 CONTRACT SERVICES 3133 ULTIMATE MAINTENANCE SERVICE 6922 08/08/2024 $518.54 CONTRACT SERVICES 57140 UNDERGROUND SERVICE ALERT OF SOUTHERN CA 6923 08/08/2024 $4,706.81 SUPPLIES 3088 WAXIES ENTERPRISES LLC 6924 08/08/2024 $213.40 CONTRACT SERVICES 3140 WEX HEALTH INC 6925 08/08/2024 $570.00 VEHICLE MAINTENANCE/EXPENSES 1657 OSCAR ZAVALAS 6926 08/15/2024 $1,192.64 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6927 08/15/2024 $400.86 SUPPLIES 3163 BANK OF AMERICA
6928 08/15/2024 $208.35 SUPPLIES 3163 BANK OF AMERICA
6929 08/15/2024 $573.62 SUPPLIES 3163 BANK OF AMERICA
6930 08/15/2024 $208.05 SUPPLIES 3163 BANK OF AMERICA
6931 08/15/2024 $1,297.71 SUPPLIES 3163 BANK OF AMERICA 6932 08/15/2024 $125.76 SUPPLIES 3163 BANK OF AMERICA
6933 08/15/2024 $860.54 SUPPLIES 3163 BANK OF AMERICA
6934 08/15/2024 $4,619.65 TRAINING 3163 BANK OF AMERICA 6935 08/15/2024 $176.79 SUPPLIES 3163 BANK OF AMERICA
6936 08/15/2024 $51.98 FUEL 3163 BANK OF AMERICA
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
6937 08/15/2024 $225.00 SUPPLIES 3163 BANK OF AMERICA
6938 08/15/2024 $4.00 SUPPLIES 3163 BANK OF AMERICA
6939 08/15/2024 $1,043.60 SUPPLIES 3163 BANK OF AMERICA 6940 08/15/2024 $174.77 SUPPLIES 3163 BANK OF AMERICA
6941 08/15/2024 $2,699.07 SUPPLIES 3163 BANK OF AMERICA 6942 08/15/2024 $36.56 SUPPLIES 3163 BANK OF AMERICA
6943 08/15/2024 $391.40 SUPPLIES 3163 BANK OF AMERICA
6944 08/15/2024 $1,077.93 SUPPLIES 3163 BANK OF AMERICA 6945 08/15/2024 $496.57 SUPPLIES 3163 BANK OF AMERICA
6946 08/15/2024 $54.36 FUEL 3163 BANK OF AMERICA
6947 08/15/2024 $110.56 FUEL 3163 BANK OF AMERICA
6948 08/15/2024 $675.64 TRAINING 3163 BANK OF AMERICA
6949 08/15/2024 $173.75 FUEL 3163 BANK OF AMERICA
6950 08/15/2024 $407.34 SUPPLIES 3163 BANK OF AMERICA
6951 08/15/2024 $962.80 CONTRACT SERVICES 3982 EVERNORTH CARE SOLUTIONS, INC. 6952 08/15/2024 $8,955.38 CONTRACT SERVICES 2152 JOHNSON CONTROLS INC 6953 08/15/2024 $2,719.50 CONTRACT SERVICES 16760 LIEBERT CASSIDY WHITMORE 6954 08/15/2024 $853,836.57 CONTRACT SERVICES 4220 R.C. CONSTRUCTION SERVICES INC 6955 08/15/2024 $261.00 CONTRACT SERVICES 3285 DIANA E RAMIREZ 6956 08/15/2024 $26,730.25 CONTRACT SERVICES 75020 VASQUEZ & CO LLP 6957 08/15/2024 $3,068.67 MACHINERY & EQUIPMENTS 3163 BANK OF AMERICA 6958 08/15/2024 $4,411.14 VEHICLE MAINTENANCE/EXPENSES 3163 BANK OF AMERICA 6959 08/15/2024 $3,535.00 CONTRACT SERVICES 4510 112 SOUTH EUCALYPTUS AVE LLC 6960 08/15/2024 $3,700.61 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 6961 08/15/2024 $420.00 CONTRACT SERVICES 2365 LETICIA TORRES 6962 08/15/2024 $500.00 MACHINERY & EQUIPMENTS 72 COGRAN SYSTEMS LLC 6963 08/15/2024 $6,594.76 VEHICLE MAINTENANCE/EXPENSES 75340 DELTA MOTOR COMPANY INC 6964 08/15/2024 $2,263.65 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC 6965 08/15/2024 $8,520.00 CONTRACT SERVICES 1612 JCL TRAFFIC SERVICES 6966 08/15/2024 $4,920.59 MACHINERY & EQUIPMENTS 26080 L.N. CURTIS AND SONS 6967 08/15/2024 $750.00 TRAVEL & MEETINGS 51550 MONTEBELLO CHAMBER OF COMMERCE 6968 08/15/2024 $3,225.49 VEHICLE MAINTENANCE/EXPENSES 1385 MUNCIE RECLAMATION AND SUPPLY COMPANY 6969 08/15/2024 $5,536.15 CONTRACT SERVICES 54240 PDQ ENTERPRISES INC 6970 08/15/2024 $29.00 CONTRACT SERVICES 3285 DIANA E RAMIREZ 6971 08/15/2024 $125,000.00 MISCELLANEOUS EXPENSE 2789 TREND SPORTS LLC 6972 08/15/2024 $208.55 CONTRACT SERVICES 3140 WEX HEALTH INC
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
6973 08/15/2024 $240.00 CONTRACT SERVICES 328 ANNE DONOFRIO-HOLTER ACH TOTAL $3,282,932.83
604312 08/08/2024 $30.00 CARPOOL INCENTIVE 3893 MICHAEL FRANCO LOPEZ 604313 08/08/2024 $1,726.13 UTILITY SERVICES 23610 VERIZON WIRELESS 604314 08/08/2024 $1,500.00 EDUCATION REIMBURSEMENT 4148 MARIA CELESTE ALCANTAR 604315 08/08/2024 $1,690.91 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 604316 08/08/2024 $1,863.00 RETIREMENT 3128 CITY OF BELL GARDENS 604317 08/08/2024 $7,370.00 CONTRACT SERVICES 3204 COASTAL OCCUPATIONAL MEDICAL GROUP 604318 08/08/2024 $3,489.70 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 604319 08/08/2024 $270,909.95 CONTRACT SERVICES 30170 CITY OF DOWNEY 604320 08/08/2024 $14.08 MAIL/ POSTAL EXPENSE 3167 GLS US 604321 08/08/2024 $193.55 VEHICLE MAINTENANCE/EXPENSES 455 GOLDEN STATE FASTENERS & SUPPLY INC 604322 08/08/2024 $952.08 ADVERTISING/PRINTING SERVICES 3063 HALO BRANDED SOLUTIONS INC 604323 08/08/2024 $68.00 PARKS AND RECREATION 4436 LIAN HERRERA 604324 08/08/2024 $2,647.91 CONTRACT SERVICES 79 INNOVATIVE PLAYGROUNDS COMPANY INC 604325 08/08/2024 $1,689.00 CONTRACT SERVICES 3235 ION SECURITY SYSTEMS 604326 08/08/2024 $666.58 CONTRACT SERVICES 1357 IRON MOUNTAIN INC 604327 08/08/2024 $75.00 PERMITS AND FEES 58760 COUNTY OF LOS ANGELES 604328 08/08/2024 $75.00 PERMITS AND FEES 58760 COUNTY OF LOS ANGELES 604329 08/08/2024 $24,880.10 DUE TO LA COUNTY 692 LOS ANGELES COUNTY SUPERIOR COURT 604330 08/08/2024 $23,032.62 UTILITY SERVICES 4760 MONTEBELLO LAND & WATER CO 604331 08/08/2024 $12,106.23 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 604332 08/08/2024 $1,847.77 SUPPLIES 15620 OFFICE DEPOT INC 604333 08/08/2024 $492.58 RETIREMENT 42490 LINDA PAYAN
604334 08/08/2024 $65.28 UTILITY SERVICES 100 PICO WATER DISTRICT 604335 08/08/2024 $1,261.75 CONTRACT SERVICES 59760 POWER PLUS INTERNATIONAL INC 604336 08/08/2024 $11,000.00 BUILDING IMPROVEMENTS 3985 PRO CERAMIC TILE 604337 08/08/2024 $1,366.13 UNIFORM EXPENSE 56260 PRUDENTIAL OVERALL SUPPLY 604338 08/08/2024 $500.00 SUPPLIES 3687 JESSE PUEBLA
604339 08/08/2024 $11,971.75 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 604340 08/08/2024 $83,124.94 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 604341 08/08/2024 $715.63 TRAVEL & MEETINGS 4281 GEORGINA TAMAYO 604342 08/08/2024 $60,794.72 MACHINERY & EQUIPMENTS 13580 TENNANT SALES AND SERVICE CO 604343 08/08/2024 $23,318.14 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 604344 08/08/2024 $2,726.74 UTILITY SERVICES 72570 US TELEPACIFIC CORP
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
604345 08/08/2024 $7,217.44 COPIER REPAIR/SERVICES 2747 US BANK EQUIPMENT FINANCE 604346 08/08/2024 $2,815.82 UTILITY SERVICES 23610 VERIZON WIRELESS 604347 08/08/2024 $1,857.71 VEHICLE MAINTENANCE/EXPENSES 25860 WAYNE HARMEIER INC 604348 08/08/2024 $55,534.50 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 604349 08/08/2024 $3,039.13 ADVERTISING/PRINTING SERVICES 61850 X-IGENT PRINTING INC 604350 08/08/2024 $1,300.00 CONTRACT SERVICES 71170 YOUNG ELECTRIC SIGN COMPANY 604351 08/08/2024 $9,300.00 CONTRACT SERVICES 3646 ALLIED DISASTER DEFENSE 604352 08/08/2024 $150.00 CONTRACT SERVICES 2504 ALBERT COBOS 604353 08/08/2024 $900.00 PERMITS AND FEES 28120 STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS DOSS 604354 08/08/2024 $52,600.00 BUILDING IMPROVEMENTS 3985 PRO CERAMIC TILE 604355 08/15/2024 $27.50 PARKS AND RECREATION 4650 ROSANNA ACOSTA 604356 08/15/2024 $60.00 PARKS AND RECREATION 4649 ORSON AVALOS 604357 08/15/2024 $47.50 GENERAL GOVERNMENT 4648 MARIA BUENO 604358 08/15/2024 $12,159.07 CONTRACT SERVICES 4312 BURKE, WILLIAMS & SORENSEN, LLP 604359 08/15/2024 $620.00 CONTRACT SERVICES 3204 COASTAL OCCUPATIONAL MEDICAL GROUP 604360 08/15/2024 $60.00 PARKS AND RECREATION 4654 ITZEL CORTEZ 604361 08/15/2024 $136.00 PARKS AND RECREATION 4641 JOAQUIN GARCIA 604362 08/15/2024 $3,773.23 CDBG - HOUSING RIGHTS CENTER 1122 SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER 604363 08/15/2024 $29,950.00 CONTRACT SERVICES 4525 INFRASTRUCUTRE ENGINEERS, A BOWMAN COMPANY 604364 08/15/2024 $250.00 GENERAL GOVERNMENT 2286 INTEX SOLUTIONS 604365 08/15/2024 $3,900.00 CONTRACT SERVICES 4095 KIMBERLY ANN TURNER CONSULTING SERVICES 604366 08/15/2024 $4,000.00 CONTRACT SERVICES 4455 MOFFATT & NICHOL 604367 08/15/2024 $10,857.16 LEASE PAYMENT 2357 PNC BANK NATIONAL ASSOCIATION 604368 08/15/2024 $12,422.60 CONTRACT SERVICES 3234 SCHOOL NUTRITION PLUS 604369 08/15/2024 $59.03 UTILITY SERVICES 1732 AT&T CORP 604370 08/15/2024 $1,595.00 CONTRACT SERVICES 4409 AKEBIA INVESTMENTS LLC 604371 08/15/2024 $1,595.00 CONTRACT SERVICES 4409 AKEBIA INVESTMENTS LLC 604372 08/15/2024 $1,595.00 CONTRACT SERVICES 4409 AKEBIA INVESTMENTS LLC 604373 08/15/2024 $1,195.00 CONTRACT SERVICES 4409 AKEBIA INVESTMENTS LLC 604374 08/15/2024 $600.00 CONTRACT SERVICES 4409 AKEBIA INVESTMENTS LLC 604375 08/15/2024 $1,595.00 CONTRACT SERVICES 4409 AKEBIA INVESTMENTS LLC 604376 08/15/2024 $120.66 TRAVEL & MEETINGS 4594 RAUL ALVAREZ 604377 08/15/2024 $50.00 PARKS AND RECREATION 4652 LOURDES AMEZCUA 604378 08/15/2024 $600.00 CONTRACT SERVICES 1429 JEFF ANAYA 604379 08/15/2024 $2,594.59 UTILITY SERVICES 39550 AT&T 604380 08/15/2024 $6,241.80 UTILITY SERVICES 39550 AT&T
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
604381 08/15/2024 $40.74 UTILITY SERVICES 39550 AT&T
604382 08/15/2024 $7.00 POLICE RELATED FEES 4669 AVEDIS BAGRAMYAN 604383 08/15/2024 $500.00 CONTRACT SERVICES 2769 KATALINA BELTRAN 604384 08/15/2024 $60.00 PARKS AND RECREATION 4653 ANDREA BILLY 604385 08/15/2024 $70.00 POLICE RELATED FEES 4680 AROUTIOUN BIOULBIOULDJIAN 604386 08/15/2024 $520.00 DUES & SUBSCRIPTIONS 11000 CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS 604387 08/15/2024 $14,064.52 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 604388 08/15/2024 $68.00 PARKS AND RECREATION 4642 EFRAIN CARILLO 604389 08/15/2024 $1,320.00 CONTRACT SERVICES 4288 CASA BONITA SENIOR APARTMENTS 604390 08/15/2024 $0.00 VOID 4661 GERARDO CEJA
604391 08/15/2024 $525.00 CONTRACT SERVICES 4481 CENTURY CITYVIEW LP 604392 08/15/2024 $70.00 POLICE RELATED FEES 4660 JOSE DAVID CERON 604393 08/15/2024 $1,800.00 CONTRACT SERVICES 3644 GRACE CHANG 604394 08/15/2024 $2,350.00 CONTRACT SERVICES 3644 GRACE CHANG 604395 08/15/2024 $491.04 SUPPLIES 3437 CHARGEPOINT INC 604396 08/15/2024 $126.23 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 604397 08/15/2024 $948.58 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 604398 08/15/2024 $5,707.06 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 604399 08/15/2024 $70.00 POLICE RELATED FEES 4671 JI CHENG 604400 08/15/2024 $3,408.11 CONTRACT SERVICES 36870 CINTAS CORPORATION NO 3 604401 08/15/2024 $70.00 POLICE RELATED FEES 4662 GEORGE DEL RIO 604402 08/15/2024 $75,128.02 OTHER GROUP INSURANCE PAYABLE 4110 DELTA DENTAL OF CALIFORNIA 604403 08/15/2024 $300.00 CONTRACT SERVICES 3736 JACQUELYN ROSE DIAZ 604404 08/15/2024 $300.00 CONTRACT SERVICES 3735 MARIAH JADE AMANDA DIAZ 604405 08/15/2024 $600.00 CONTRACT SERVICES 4142 CARLOS ALEXANDRO DIAZ DIAZ 604406 08/15/2024 $70.00 POLICE RELATED FEES 4677 ROBERT DURAN 604407 08/15/2024 $1,000.00 CONTRACT SERVICES 4509 ELATA INVESTMENTS LLC 604408 08/15/2024 $810.00 ADVERTISING/PRINTING SERVICES 2123 ENDEAVOR BUSINESS MEDIA LLC 604409 08/15/2024 $70.00 PARKS AND RECREATION 4673 RICHARD ESQUIVEL 604410 08/15/2024 $140.00 POLICE RELATED FEES 4678 NATALIE R ESTRADA 604411 08/15/2024 $125.00 PARKS AND RECREATION 4658 ANA GARCIA 604412 08/15/2024 $5,078.01 ACCOUNTS RECEIVABLE 4451 BRION GORRELL 604413 08/15/2024 $70.00 POLICE RELATED FEES 4659 ANNA HA 604414 08/15/2024 $70.00 POLICE RELATED FEES 4665 BRANDON HARRIS 604415 08/15/2024 $2,723.84 SUPPLIES 2059 HASA INC
604416 08/15/2024 $25.00 PARKS AND RECREATION 4656 SOCORRO HERNANDEZ
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
604417 08/15/2024 $140.00 POLICE RELATED FEES 4683 KEVIN HUANG 604418 08/15/2024 $70.00 POLICE RELATED FEES 4679 CORINNA JIANG 604419 08/15/2024 $70.00 POLICE RELATED FEES 4672 JOHN KARAPETIAN 604420 08/15/2024 $70.00 POLICE RELATED FEES 4663 MARTHA MALDONADO 604421 08/15/2024 $47.50 GENERAL GOVERNMENT 4647 ROSA MANZO 604422 08/15/2024 $68.00 PARKS AND RECREATION 4640 DOUGLAS MENDEZ 604423 08/15/2024 $26,188.06 AFLAC OTHER 4336 METROPOLITAN LIFE INSURANCE COMPANY 604424 08/15/2024 $95.00 GENERAL GOVERNMENT 4645 MARISOL MIRANDA 604425 08/15/2024 $70.00 POLICE RELATED FEES 4675 STEPHANIE MUNGUIACAMARENA 604426 08/15/2024 $1,316.32 SUPPLIES 15620 OFFICE DEPOT INC 604427 08/15/2024 $70.00 POLICE RELATED FEES 4666 MARCUS ANTHONY OHM 604428 08/15/2024 $518.80 LEASE PAYMENT 2357 PNC BANK NATIONAL ASSOCIATION 604429 08/15/2024 $850.00 CONTRACT SERVICES 4289 PR SHANGRI LODGE, LLC 604430 08/15/2024 $1,050.00 TRAINING 4639 PUBLIC SAFETY VOLUNTEER INSTITUTE 604431 08/15/2024 $140.00 POLICE RELATED FEES 4684 THERESA Y RIVERA 604432 08/15/2024 $4,279.07 VEHICLE MAINTENANCE/EXPENSES 3095 RUSH TRUCK CENTERS OF CALIFORNIA INC 604433 08/15/2024 $70.00 POLICE RELATED FEES 4682 DAVID SALINAS 604434 08/15/2024 $175.00 CONTRACT SERVICES 4655 CARLOS SANCHEZ 604435 08/15/2024 $70.00 POLICE RELATED FEES 4667 LUIS A SANCHEZ 604436 08/15/2024 $1,764.88 VEHICLE MAINTENANCE/EXPENSES 716 SOUTH BAY FORD INC 604437 08/15/2024 $165.96 PERMITS AND FEES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 604438 08/15/2024 $541.04 PERMITS AND FEES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 604439 08/15/2024 $165.96 PERMITS AND FEES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 604440 08/15/2024 $159.92 PERMITS AND FEES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 604441 08/15/2024 $9,268.04 UTILITY SERVICES 51430 SOUTH MONTEBELLO IRRIGATION DISTRICT 604442 08/15/2024 $180,732.43 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 604443 08/15/2024 $44,674.90 FUEL INVENTORY 40520 SOUTHERN CALIFORNIA GAS CO 604444 08/15/2024 $811.46 FRINGE BENEFITS 1990 STANDARD INSURANCE COMPANY 604445 08/15/2024 $900.00 CONTRACT SERVICES 4520 STARBIANO LLC 604446 08/15/2024 $5,479.29 CONTRACT SERVICES 3762 SUPERIOR PROTECTION SERVICES CA INC 604447 08/15/2024 $410.00 GENERAL GOVERNMENT 4651 ROBERT TALAMANTES 604448 08/15/2024 $70.00 POLICE RELATED FEES 4676 CEEJAY TOMIKO TERAMOTO 604449 08/15/2024 $17,524.76 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 604450 08/15/2024 $8,130.00 CONTRACT SERVICES 71210 STAR-DUST TOURS INC 604451 08/15/2024 $2,600.00 CONTRACT SERVICES 3219 THE LUCKY LINCOLN LLC 604452 08/15/2024 $582.76 CONTRACT SERVICES 4634 THE WORD CHURCH LA
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
From Payment Date 08/02/24 - To Payment Date 08/15/24
Register of Demands No. 1578
City of Montebello
WARRANT #
General Account
604453 08/15/2024 $1,758.50 SUPPLIES 45120 ULINE INC
604454 08/15/2024 $140.00 POLICE RELATED FEES 4668 ROBERT RAMIREZ ULLOA 604455 08/15/2024 $70.00 POLICE RELATED FEES 4670 JONATHAN UYERE 604456 08/15/2024 $70.00 POLICE RELATED FEES 4681 ADAM RUBEN VALDIVIA 604457 08/15/2024 $125.00 GENERAL GOVERNMENT 4646 ALICIA VARGAS 604458 08/15/2024 $663.00 VEHICLE MAINTENANCE/EXPENSES 2701 VARGAS DIESEL INC 604459 08/15/2024 $70.00 POLICE RELATED FEES 4674 CLARISSA VELASCO 604460 08/15/2024 $7,544.15 UTILITY SERVICES 23610 VERIZON WIRELESS 604461 08/15/2024 $70.00 POLICE RELATED FEES 4664 ROSALINDA VILLAREAL 604462 08/15/2024 $195.00 SUPPLIES 3572 JIM WARINO
604463 08/15/2024 $1,857.71 VEHICLE MAINTENANCE/EXPENSES 25860 WAYNE HARMEIER INC 604464 08/15/2024 $203.70 CONTRACT SERVICES 3140 WEX HEALTH INC 604465 08/15/2024 $241.56 SUPPLIES 33390 WHITTIER FERTILIZER COMPANY 604466 08/15/2024 $70.00 PARKS AND RECREATION 4644 JAMES WILLIAMS 604467 08/15/2024 $60.00 PARKS AND RECREATION 4643 GISELLE ZAVALA 604468 08/15/2024 $3,474.44 SUPPLIES 4365 ANDREW ARTHUR GARCIA 604469 08/15/2024 $70.00 POLICE RELATED FEES 4661 GERARDO CEJA 604470 08/15/2024 $11,126.33 SUPPLIES 4163 LZB RETAIL, INC.
CHECK TOTAL $1,240,858.70
GRAND TOTAL $4,523,791.53
EXHIBIT
CITY OF MONTEBELLO FORECASTED AGENDA
NOTE: The attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
Item # Description Session Department Presenter
Citizen of the Month - Presentation Public Affairs David S.
National Hispanic Heritage Month (Sept 15 - Oct 15) Presentation Public Affairs David S.
National Preparedness Month Presentation Public Affairs David S.
Rail Safety Month Presentation Public Affairs David S.
Montebello-Ashiya Sister City Students Presentation Ashiya Emma D.
Review of Community Development Block Grant (CDBG) and
Home Investment Partnership (HOME) Programs Draft
Consolidated Annual Performance and Evaluation Report
(CAPER) for FY 2023-24
Public Hearing Planning Joe P.
Update Conflict of Interest Code Consent Admin Kim G.
Award Bella Verde Drive Pavement Rehabilitation Project – CP No. 918
Consent Public Works Cesar R.
Execute Amendment No. 10 to IE-Bowman Agreement to
provide PM Services
Consent Public Works Cesar R.
Execute LOE with AIM CM Services associated with Bella
Verde Drive Street Improvement Project
Consent Public Works Cesar R.
Request for Proposal for Citywide Janitorial Services Consent Public Works Cesar R.
Amendment No. 1 to Wolverine Fence Company Consent Public Works Cesar R.
Award Montebello City Park Baseball Field Renovation
Project – CP No. 928
Consent Public Works Cesar R.
Notice Inviting Bid for Fire Station #56 – CDBG Funded
Project
Consent Public Works Cesar R.
Amendment No. XX to Agreement No. XXXX with Avail
Technologies
Consent Transit John S.
Minutes Consent. Admin Kim G.
Reso No. ___ Warrant Register Consent. Finance Michael S.
September 11th - City Council Meeting
City Council Forecasted Agenda Calendar - September
Updated 8/22/2024