CITY OF MONTEBELLO
CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 9, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
CITY COUNCIL
Scarlet Peralta, Mayor
Salvador Melendez, Mayor Pro Tem
Angie M. Jimenez, Councilmember
Georgina Tamayo, Councilmember
David N. Torres, Councilmember
CITY MANAGER
Raul Alvarez
CITY TREASURER
David Matanga
CITY ATTORNEY
Arnold M. Alvarez-Glasman
CITY CLERK
Christopher Jimenez
DEPARTMENT HEADS
Assistant City Manager
Fire Chief
Police Chief
Director of Finance
Director of Human Resources
Director of Planning/Community Development
Director of Public Works
Director of Recreation and Community Services
Director of Transportation
Arlene Salazar
Fernando Pelaez
Paul Espinosa
Michael Solorza
Ramon Figueroa
Joseph Palombi
Cesar Roldan
David Sosnowski
John Soria
October 9, 2024: City Council Meeting Page 2 of 7
NOTICES
This City Council Meeting ("Council") will be held in person and will meet at City Hall – City Council Chambers, 1600 West Beverly Boulevard, Montebello, California. The meeting will be live streamed and can be watched on the City’s website and YouTube Channel via the following link: https://www.montebelloca.gov, and may also be viewed on Spectrum Public Access Channel 3 for all Spectrum cable subscribers.
AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act (ADA) any person with a disability who requires special accommodations in order to participate in a meeting should contact the Administration Office at (323) 887-1437 Monday-Thursday from 7:30 a.m.-5:30 p.m. Please call 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II 1203). If you require translation services, please contact the City Clerk’s office 72 hours before this meeting. Si necesita servicios de traducción, comuníquese con la Oficina del Secretario Municipal 72 horas antes de esta reunión. 如果您需要翻译服务，请在会议前 72 小时联系市书记员办公室.
RULES OF DECORUM:
Pursuant to Section 54957.95 of the Government Code, the presiding member of the legislative body conducting a meeting, or their designee, is authorized to remove, or cause the removal of, an individual for disrupting the meeting.
Any such removal will be preceded by a warning to the disruptive individual by the presiding member of the legislative body or their designee that the individual’s behavior is disrupting the meeting and that the individual’s failure to promptly cease their disruptive behavior may result in their removal.
PUBLIC COMMENTS:
In-Person: For those interested in participating during the Public Comment period(s) or public testimony period for Public Hearings of the City Council meetings, you may address the City Council in person only the day of the meeting.
Speakers will be required to fill out a speaker card provided at the door and submit it to City Clerk staff prior to each Public Comment announcement period. Staff will number and call each speaker card in the order received. Closed Session begins at 6:00 p.m. and Regular Session begins immediately thereafter; if there is no Closed Session, Regular Session will begin at 6:00 p.m.
AGENDA MATERIALS: The agenda and/or agenda packet are available for public inspection at City’s website at:
Agendas, Minutes, and Videos,
October 9, 2024: City Council Meeting Page 3 of 7
IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS
THANK YOU FOR YOUR COOPERATION
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Tucker-Schuyler v. City of Montebello
Worker’s Compensation Case No. MNTA1323
REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION
CLOSED SESSION REPORT
INVOCATION
PLEDGE OF ALLEGIANCE
CORRECTIONS TO THE AGENDA - CITY MANAGER
CEREMONIAL ITEMS/PRESENTATIONS
2. CITIZEN OF THE MONTH - CATHERINE RIOS
3. PROCLAMATION FOR CODE ENFORCEMENT OFFICERS' APPRECIATION WEEK
4. PROCLAMATION FOR BREAST CANCER AWARENESS MONTH
5. PROCLAMATION FOR BULLYING PREVENTION MONTH
6. PROCLAMATION FOR DOMESTIC VIOLENCE AWARENESS MONTH
7. PROCLAMATION FOR DOWN SYNDROME AWARENESS MONTH
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent
October 9, 2024: City Council Meeting Page 4 of 7
Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
REGULAR BUSINESS - NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
8. APPROVE RECEIPT OF A GRANT AWARD FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY FISCAL YEAR 2023 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM AND APPROPRIATE FUNDS IN FISCAL YEAR 2024-25
RECOMMENDATION: It is recommended that the City Council:
1. Approve appropriation of $281,818 awarded to the City by the Federal Emergency Mangement Agency (FEMA), Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Program; and,
2. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $281,818 in Account No. 265- 85-857-6010.10 (Grants, Fire, Assistance to Firefighters Grant, Machinery and Equipment [expenditures]) and $281,818 in Account No. 265-99-4198.20 (Grants, Miscellaneous Grants, Assistance to Firefighter Grant Program [revenue]); and,
3. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $28,182 Account No. 100-85- 860-6010.60 (Fire, Fire Suppression, Personal Protective Equipment) to meet the ten percent (10%) matching requirements of the grant; and,
4. Take such additional, related action that may be desirable.
9. ADOPT CONSTRUCTION SPECIFICATIONS FOR THE ANNUAL STREET RESURFACING - GRIND AND OVERLAY PROJECT (CP 913) AND AUTHORIZATION TO PROCEED WITH BID ADVERTISEMENT
RECOMMENDATION: It is recommended that the City Council:
1. Adopt construction specifications for the annual Street Resurfacing - Grind and Overlay Project (CP 913); and,
2. Authorize staff to proceed with bid advertisement for construction; and,
3. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and,
4. Take such additional, related action that may be desirable.
10. APPROVAL OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT
PROGRAM (STEP) GRANT FUNDS UTILIZATION
RECOMMENDATION: It is recommended that the City Council:
1. Approve the use of grant funding awarded by the California Office of Traffic and Safety (OTS) through the Selective Traffic Enforcement Program (STEP), Grant number PT25182, in the amount of $150,000; and
2. Amend the Fiscal Year 2024-25 budget and increase appropriations by $150,000 in Account No. 265- 8013-800-5010.10, 6000.20 and 6020, Grants, OTS-STEP Grant, PT25182 FY 2024-25 (Overtime, Supplies and Travel and Meetings); and,
October 9, 2024: City Council Meeting Page 5 of 7
3. Take such additional, related, action that may be desirable.
11. SECOND READING AND ADOPTION OF ORDINANCE NO. 2479 AMENDING CHAPTER 8.40 OF THE CITY
OF MONTEBELLO MUNICIPAL CODE REGARDING REGISTRATION AND MAINTENANCE OF VACANT
AND ABANDONED COMMERCIAL, INDUSTRIAL, AND RESIDENTIAL PROPERTIES
RECOMMENDATION: It is recommended that the City Council:
1. Waive Second Reading and Adopt Ordinance No. 2479 amending Montebello Municipal Code (“MMC”) Chapter 8.40, establishing new regulations regarding the registration and maintenance of vacant and abandoned commercial, industrial, and residential properties; and
2. Determine and find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption, and is not considered a “project” under CEQA Guidelines Section 15378 as there is no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment; and
3. Take such additional, related, action that may be desirable.
12. APPROVE ISSUING REQUEST FOR PROPOSALS NO. 25-03 FOR VEHICLE BODY REPAIR AND PAINTING
SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve issuing Request for Proposals (RFP) No. 25-03 for Citywide Vehicle Body Repair and Painting Services; and
2. Take such additional, related, action that may be desirable.
13. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4229 WITH CLEAN ENERGY TO PROVIDE
MAINTENANCE AND SUPPORT SERVICES FOR THE CITY'S COMPRESSED NATURAL GAS STATION
RECOMMENDATION: It is recommended that the City Council:
1. Approve Professional Services Agreement No. 4229 with Clean Energy for a three-year (3-year) term to provide maintenance and support services for Montebello Bus Lines’ (MBL) compressed natural gas (CNG) station, for a total not-to-exceed amount of six hundred thousand dollars ($600,000) or $200,000 annually; and
2. Authorize the City Manager and/or his designee to execute the agreement on behalf of the City; and
3. Take such additional, related, action that may be desirable.
14. APPROVE PURCHASE OF TWO MONITOR/DEFIBRILLATORS FROM ZOLL MEDICAL CORPORATION TO EQUIP FIRE DEPARTMENT SQUAD 55
RECOMMENDATION: It is recommended that the City Council:
1. Approve the purchase of two (2) Monitor/Defibrillators, related medical equipment, and an extended warranty from Zoll Medical Corporation to Equip Fire Department Squad 55; and,
2. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $110,000 in Account No. 100- 85-860-6000.50 (General Fund, Fire Department, Fire Suppression, Supplies-Medical); and,
3. Take such additional, related action that may be desirable.
15. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4228 WITH ADMINSURE FOR WORKERS’
COMPENSATION THIRD-PARTY ADMINISTRATION SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Professional Services Agreement No. 4228 with AdminSure Inc. in the amount that shall not exceed $880,798 over the initial three (3) year term of the agreement; and
2. Take such additional, related action(s) that may be desirable.
October 9, 2024: City Council Meeting Page 6 of 7
16. SIDE LETTERS OF AGREEMENT TO THE MEMORANDA OF UNDERSTANDING (MOU) BETWEEN THE CITY OF MONTEBELLO AND THE FOLLOWING EMPLOYEE BARGAINING UNITS: MONTEBELLO CITY EMPLOYEES’ ASSOCIATION; INTERNATIONAL ASSOCIATION OF SHEET METAL, AIR, RAIL AND TRANSPORTATION WORKERS – TRANSPORTATION DIVISION; MONTEBELLO MID-MANAGEMENT ASSOCIATION; MONTEBELLO SUPERVISORS’ ASSOCIATION; MONTEBELLO MANAGEMENT PROFESSIONALS’ ASSOCIATION; MONTEBELLO POLICE MANAGEMENT ASSOCIATION; MONTEBELLO FIREFIGHTERS’ ASSOCIATION; MONTEBELLO FIRE MANAGEMENT ASSOCIATION; AND
MONTEBELLO EXECUTIVE MANAGEMENT ASSOCIATION
RECOMMENDATION: It is recommended that the City Council:
1. Authorize the City Manager to execute side letters of agreement to the Memoranda of Understanding (“MOU”) between the City of Montebello and each of the following employee bargaining units: Montebello City Employees’ Association (“MCEA”); International Association of Sheet Metal, Air, Rail and Transportation Workers – Transportation Division (“SMART-TD”); Montebello Mid-Managers’ Association (“MMMA”); Montebello Supervisors’ Association (“MSA”); Montebello Management Professionals’ Association (“MMPA”); Montebello Police Management Association (“MPMA”); Montebello Firefighters’ Association (“MFA”); Montebello Fire Management Association (“MFMA”); and Montebello Executive Management Association (“MEMA”) modifying City healthcare benefits contribution amounts; and
2. Take such additional, related action that may be desirable.
17. SIDE LETTER OF AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF MONTEBELLO AND THE MONTEBELLO FIREFIGHTERS’ ASSOCIATION
RECOMMENDATION: It is recommended that the City Council:
1. Authorize the City Manager to execute a side letter of agreement to the Memorandum of Understanding (MOU) between the City of Montebello and the Montebello Firefighters’ Association (MFA) for the period of January 1, 2022 through June 30, 2025, modifying Article II, Section B of the MOU; and
2. Take such additional, related action that may be desirable.
18. APPROVAL OF MINUTES: SEPTEMBER 11, 2024, CITY COUNCIL MEETING
RECOMMENDATION: It is recommended that the City Council:
1. Approve said Minutes as is.
19. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-76 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED OCTOBER 09, 2024
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-76 approving the Warrant Register dated October 09, 2024.
PUBLIC COMMENTS - CONTINUED
AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• David N. Torres, Councilmember
• Salvador Melendez, Mayor Pro Tem
• Angie M. Jimenez, Councilmember
October 9, 2024: City Council Meeting Page 7 of 7
• Georgina Tamayo, Councilmember
• Scarlet Peralta, Mayor
CLOSED SESSION - CONTINUED
ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on October 23, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, October 6, 2024, no later than 6:00 p.m.
Kimberly Guillen, Senior Deputy City Clerk
EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet. • CITY OF MONTEBELLO FORECASTED AGENDA
ITEM # 8
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Fernando Pelaez, Fire Chief
Angelica Palmeros, Deputy Director
SUBJECT: APPROVE RECEIPT OF A GRANT AWARD FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY FISCAL YEAR 2023
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM AND
APPROPRIATE FUNDS IN FISCAL YEAR 2024-25
DATE: October 9, 2024
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve appropriation of $281,818 awarded to the City by the Federal Emergency Mangement Agency (FEMA), Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Program; and,
2. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $281,818 in Account No. 265-85-857-6010.10 (Grants, Fire, Assistance to Firefighters Grant, Machinery and Equipment [expenditures]) and $281,818 in Account No. 265-99-4198.20 (Grants, Miscellaneous Grants, Assistance to Firefighter Grant Program [revenue]); and,
3. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $28,182 Account No. 100-85-860-6010.60 (Fire, Fire Suppression, Personal Protective Equipment) to meet the ten percent (10%) matching requirements of the grant; and,
4. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The City of Montebello was awarded $281,818 through the Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Program (Attachment A). As a condition of this funding opportunity, the City is required to contribute non-Federal funds equal to or greater than
CITY COUNCIL AGENDA REPORT - MEETING OF OCTOBER 9, 2024
ten percent (10%) of the Federal funds awarded, or $28,182, for a total approved project budget of $310,000.
This grant will be used to purchase thirty-two (32) Self-Contained Breathing Apparatus (SCBA) units for the use by firefighters. Accepting the grant award also requires amending the FY 2024-25 budget by increasing appropriations by $281,818 in Account No. 265-85-857-6010.10 (Grants, Fire, Assistance to Firefighters Grant, Machinery and Equipment [expenditures]) and $218,818 in Account No. 265-99-4198.20 (Grants, Miscellaneous Grants, Assistance to Firefighter Grant Program [revenue]). The recommended action also requires amending the Fiscal Year 2024-25 budget by increasing appropriations by $28,182 in Account No. 100-85-860-6010.60 (Fire, Fire Suppression, Personal Protective Equipment) to meet the ten percent matching requirements of the grant.
BACKGROUND/DISCUSSION:
The City of Montebello was recently awarded $281,818 in grant funding to purchase thirty-two (32) additional Self-Contained Breathing Apparatus (SCBA) units. SCBAs are used by Firefighters in non-breathable atmospheres where the oxygen content is low.
This equipment allows Firefighters to carry out life and property saving duties when responding to fires or other hazardous calls.
This funding opportunity became available through the Department of Homeland Security’s Fiscal Year 2023 Assistance to Firefighters Grant (Attachment A). As a condition of this funding opportunity, the City is required to contribute non-Federal funds equal to or greater than ten percent of the Federal funds awarded, or $28,182 for a total project budget of $310,000.
Many accessories and components also need to be purchased with the SCBA units to ensure functionality and the ability to fit all Fire Department personnel. Staff has received a quotation from LN Curtis in the amount of $372,773 to purchase 32 SCBA units and the required components (Attachment C). LN Curtis is a sole source vendor for the brand MSA, and staff is able to utilize Sourcewell contract pricing through this vendor (Attachment D). Staff is seeking approval to accept this grant funding and allocate the funding to be used to purchase the additional SCBAs.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
The City of Montebello has been awarded $281,818 in grant funding from the Department of Homeland Security's Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Program
CITY COUNCIL AGENDA REPORT - MEETING OF OCTOBER 9, 2024
to purchase thirty-two additional Self-Contained Breathing Apparatus (SCBA) units. Staff is recommending acceptance of this grant award and amending the Fiscal Year 2024-25 budget by increasing appropriations by $218,818 in Account No. 265-85-857-6010.10 (Grants, Fire, Assistance to Firefighters Grant, Machinery and Equipment [expenditures]) and $218,818 in Account No. 265-99-4198.20 (Grants, Miscellaneous Grants, Assistance to Firefighter Grant Program [revenue]). Additionally, staff is requesting to amend the Fiscal Year 2024-25 budget by increasing appropriations by $28,182 in Account No. 100- 85-860-6010.60 (Fire, Fire Suppression, Personal Protective Equipment) to meet the matching requirements of the grant.
ATTACHMENT(S)
1. Attachment A - FY 2023 ASSISTANCE TO FIREFIGHTERS GRANT AWARD LETTER
2. Attachment B - Staff Report Requesting Approval to Submit the FEMA AFG 2023 Grant Application
3. Attachment C - LN Curtis Quote
4. Attachment D - Sole Source LN Curtis
ATTACHMENT A
ITEM # 13
Approve
Passed
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Fernando Pelaez, Fire Chief
SUBJECT: APPROVE SUBMISSION OF AN APPLICATION TO THE FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) GRANT PROGRAMS
DIRECTORATE (GPD) FISCAL YEAR 2023 ASSISTANCE TO
FIREFIGHTER GRANT PROGRAM (AFG)
DATE: January 24, 2024
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve submission of a grant application to the Federal Emergency Management Agency (FEMA) Grant Programs Directorate (GPD) Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Grant; and
2. Take such additional, related, action that may be desirable.
FISCAL IMPACT:
The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Program will open a funding opportunity early this year to submit a competitive grant application. Depending on the scope of the project, the City funds are for an approximately one (1) year project.
If a grant is awarded and once the amount is determined, staff will return to the City Council with a request to appropriate the funds. The City was successful in receiving an AFG award in 2022 for $183,000 that was utilized for preparing a comprehensive risk assessment.
BACKGROUND/DISCUSSION:
The Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Program is one of three grant programs that constitute the Department of Homeland Security (DHS) Federal Emergency Management Agency’s (FEMA’s) focus on enhancing the safety and well- being of the public and firefighters. Since 2001, AFG has helped firefighters and other first responders obtain critically needed equipment, protective gear, emergency vehicles,
ATTACHMENT B
CITY COUNCIL AGENDA REPORT - MEETING OF JANUARY 24, 2024
training and other resources necessary for protecting the public and emergency personnel from fire and related hazards. The AFG Program provides financial assistance directly to eligible fire departments, nonaffiliated emergency medical service (EMS) organizations, and State Fire Training Academies (SFTAs) for critical training and equipment. As of September 20, 2023, FEMA has made 1,708 awards totaling $324 million in grant funding to provide critically needed resources that equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience.
In 2022, the City of Montebello Fire Department submitted a grant proposal for the Assistance to Firefighters Grant (AFG) Program and was awarded a total of $183,848 for Fiscal Year 2022-23. This funding provided the ability to conduct for the first time in the Department’s history the Fire Department Standards of Cover and Comprehensive Risk Assessment (March 2023). The City's grant proposal under this new round of funding would seek funding for Self-Contained Breathing Apparatus, required fire equipment, and vehicle acquisition. The additional funding would provide much-needed operational infrastructure to support the Fire Department’s overall strategic goals in delivering services to the community.
ENVIRONMENTAL:
This item is not subject to the California Environmental Quality Act (CEQA) under the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, sections:
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378); and 15061(b)(3), because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because there is no possibility that this item may have a significant adverse effect on the environment, the item is exempt from CEQA.
ANALYSIS:
N/A
SUMMARY:
That the City Council approve submission of a grant proposal application for the Federal Emergency Management Agency (FEMA), Fiscal Year 2023 Assistance to Firefighters Grant (AFG) Program.
ATTACHMENT(S)
None
Ph: 323-780-0254
TF: 866-557-0254
Fax: 714-522-5001
[email protected]
UEI#: DDLSADSWN7U7
Paci®c South Division
15523 Carmenita Road
Santa Fe Springs, CA 90670
www.LNCurtis.com
Quotation
CUSTOMER: SHIP TO:
Montebello City Fire
Department
1600 West Beverly Boulevard
Montebello CA 90640
Montebello Fire Station 55
600 North Montebello Boulevard
Montebello CA 90640
QUOTATION NO. ISSUED DATE EXPIRATION DATE
303339 05/28/2024 10/31/2024
SALESPERSON CUSTOMER SERVICE REP
Tracy Rabe
[email protected]
909-679-7062
Tyler Dennison
[email protected]
385-414-1492
REQUISITION NO. REQUESTING PARTY CUSTOMER NO. TERMS OFFER CLASS Matt Beveridge C34608 Net 30 SW-SCBA
F.O.B. SHIP VIA DELIVERY REQ. BY
SP Standard Shipping
SPECIAL INSTRUCTIONS
Pricing per Sourcewell SCBA Contract Number 011824
NOTES & DISCLAIMERS
Thank you for this opportunity to quote. We are pleased to offer requested items below. If you have any questions, need additional information, or would like to place an order, please contact your Customer Service Rep as noted above.
Safety Warning Notice: Products offered, sold, or invoiced herewith may have an applicable Safety Data Sheet (SDS) as prepared by the manufacturer of the product. The SDS is provided with the product. In addition, manufacturer's safety and/or warning notices, instructions and information relating to the proper use and care of the product is provided with the product. All applicable SDS, safety and/or warning notices, instructions and other information provided with the product should be thoroughly read, reviewed, and understood prior to handling, distributing, using, reselling, or servicing any and all products provided by Curtis. Materials utilized to clean, repair, maintain and/or service your owned equipment, as well as Curtis owned equipment, may contain per-and poly¯uoroalkyl substances (PFAS) to meet national standards or original equipment manufacturer speci®cations. For other important product notices and warnings, or to request an SDS, product speci®cations, manufacturer's safety notices, instructions and/or warning notices, please contact Curtis or visit https://www.lncurtis.com/product-notices-warnings Attachment C
Ph: 323-780-0254
TF: 866-557-0254
Fax: 714-522-5001
[email protected]
UEI#: DDLSADSWN7U7
Paci®c South Division
15523 Carmenita Road
Santa Fe Springs, CA 90670
www.LNCurtis.com
LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE 1 32 EA A-
G1FS-444MD2C2
LCR MSA
4500PSIg G1 Fire Service SCBA;
* CGA Quick Connect Remote
Connection
* Serviceable Tunnel with Chest Strap
* Metal Band Cradle Type
* Adjustable Swiveling Solid Buckle
* Solid Cover Regulator Type, Left
Shoulder (As Worn)
* Continuous Regulator Hose Type
* ExtendAire II Emergency Breathing
Support
* Left Chest (As Worn) Speaker Module
* Pass Telemetry Right Shoulder (As
Worn)
* Rechargeable Battery Type
WARNING: This product contains PFAS
to reduce the risk of parts sticking or
becoming inoperable.
AG1FS444MD2C2LCR
-Quick Connect Fitting
-Serviceable Tunnel Harness w/ Chest
Strap
-Adjustable swiveling lumbar with solid
buckle
-PASS Right Shoulder w/ Telemetry
-Rechargeable Battery
-ExtendAir II
SFR $8,007.00 $256,224.00
2 30 EA G1 CYLINDER
CUSTOM
Cylinder , As Below
10175708 MSA
45Min 4500# G1 SCBA Low Pro®le
Cylinder, With Air, With Quick Connect
Remote Connection
Add "MTB" to cylinders in red lettering
on luminescent white band
Add 1" green identi®er band on valve
end
$1,240.00 $37,200.00
Ph: 323-780-0254
TF: 866-557-0254
Fax: 714-522-5001
[email protected]
UEI#: DDLSADSWN7U7
Paci®c South Division
15523 Carmenita Road
Santa Fe Springs, CA 90670
www.LNCurtis.com
LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE 3 22 EA 10156459 MSA Medium G1 Facepiece With Medium
Nosecup, Includes:
* 4-Point Adjustable Cloth Head Harness
* Fixed Push-To-Connect Regulator
Connection
* Ato Number: A-G1Fp-Fm1M401
WARNING: This product contains PFAS
to reduce the risk of parts sticking or
becoming inoperable.
SFR $375.00 $8,250.00
4 8 EA G1 CYLINDER
CUSTOM
Cylinder , As Below
10176707 MSA
30Min 4500# G1 SCBA Cylinder, With
Air, With Quick Connect Remote
Connection 30Min 4500# G1 SCBA
Cylinder, With Air, With Quick Connect
Remote Connection
Add "MTB" to cylinders in red lettering
on luminescent white band
Add 1" green identi®er band on valve
end
$1,155.00 $9,240.00
5 3 EA G1 CYLINDER
CUSTOM
Cylinder , As Below
10175710 MSA
60Min 4500# G1 SCBA Cylinder, With
Air, With Quick Connect Remote
Connection
Add "MTB" to cylinders in red lettering
on luminescent white band
Add 1" green identi®er band on valve
end
$1,600.00 $4,800.00
6 3 EA 10206313 MSA Uebss 2018 Edition G1 Rit Extendaire II System, 4500#, Medium Facepiece,
Regulator, 6Ft Quick-Fill Hose, Urc,
Quick-Connect
WARNING: This product contains PFAS
to reduce the risk of parts sticking or
becoming inoperable.
SFR $5,421.47 $16,264.41
Ph: 323-780-0254
TF: 866-557-0254
Fax: 714-522-5001
[email protected]
UEI#: DDLSADSWN7U7
Paci®c South Division
15523 Carmenita Road
Santa Fe Springs, CA 90670
www.LNCurtis.com
LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE 7 3 EA RBL303 TRUE
NORTH
Red L-3 Lite Speed Rit Bag SFR $305.96 $917.88
8 10 EA 10156458 MSA Small G1 Facepiece With Small
Nosecup, Includes:
* 4-Point Adjustable Cloth Head Harness
* Fixed Push-To-Connect Regulator
Connection
* Ato Number: A-G1FP-FS1S401
WARNING: This product contains PFAS
to reduce the risk of parts sticking or
becoming inoperable.
OM $522.00 $5,220.00
9 30 EA G1 CYLINDER
CUSTOM
Cylinder , As Below
10175708 MSA
45Min 4500# G1 SCBA Low Pro®le
Cylinder, With Air, With Quick Connect
Remote Connection
Add "MTB" to cylinders in red lettering
on luminescent white band
Add 1" green identi®er band on valve
end
$0.00 $0.00
Small Business
CAGE Code: 5E720
SIC Code: 5099
Federal Tax ID: 94-1214350
UEI #DDLSADSWN7U7
This pricing remains ®rm until 10/31/2024. Contact us for updated pricing after this date.
Due to market volatility and supply shortages, we recommend contacting your local L.N. Curtis and sons of®ce prior to placing your order to con®rm pricing and availability. This excludes our GSA Contract and other Fixed Price Contracts which are governed by contract-speci®c prices, terms, and conditions.
Subtotal $338,116.29
Estimated Tax Total $34,656.92
Transportation* $0.00
*(to be added when order ships)
Total $372,773.21
View Terms of Sale and Return Policy
Attachment D
ITEM # 9
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Cesar Roldan, Director of Public Works
SUBJECT: ADOPT CONSTRUCTION SPECIFICATIONS FOR THE ANNUAL STREET RESURFACING - GRIND AND OVERLAY PROJECT (CP 913)
AND AUTHORIZATION TO PROCEED WITH BID ADVERTISEMENT
DATE: October 9, 2024
RECOMMENDATIONS:
It is recommended that the City Council:
1. Adopt construction specifications for the annual Street Resurfacing - Grind and Overlay Project (CP 913); and,
2. Authorize staff to proceed with bid advertisement for construction; and,
3. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and,
4. Take such additional, related action that may be desirable.
FISCAL IMPACT:
Approval of this action will allow staff to proceed with the bidding for construction contracts related to the Annual Street Resurfacing -- Grind and Overlay capital improvement project (CP 913). After staff evaluates all bids, a recommendation will be made at a future City Council meeting to award a contract and include a well-defined structured budget. The Fiscal Year 2024-25 adopted budget includes funding from multiple Local Return Fund sources for this and related street and road repair/maintenance projects.
BACKGROUND/DISCUSSION:
This capital improvement project (CP 913) aims to resurface various streets included in
CITY COUNCIL AGENDA REPORT - MEETING OF OCTOBER 9, 2024
Resolution No. 23-54 (Senate Bill 1 / Road Repair and Maintenance Act project adoption) and those included in the Paving the Way streets program. The following are the streets and their respective limits which will be included in this project:
STREET FROM TO
1 N. 4TH ST W. LINCOLN AVE W. AVENIDA
DE LA MERCED
2 EDWIN ALDRIN CIR N. 4TH ST END
3 N. TAYLOR AVE W. LINCOLN AVE EL CAMINO DR.
4 EL CAMINO DR TAYLOR AVE END
5 CUESTA WAY TAYLOR AVE ALDEA DR
6 ALDEA DR TAYLOR AVE EL CAMINO DR
7 MAPLE AVE LINCOLN AVE ALDEA DR
8 SOLANA CIRCLE END ALDEA DR
9 RIO DEL SOL AVE END AGAJANIAN WAY
10 RANCHO DR LINCOLN AVE SAN ANGELO AVE
11 RIO DEL SOL AVE SAN ANGELO AVE AGAJANIAN WAY
12 AVENIDA DEL LA
MERCED
SAN ANGELO AVE LINCOLN AVE
13 FINDLAY AVE BARR AVE VIA CAMPO
14 FINDLAY AVE VIA SAN DELARRO BEVERLY BLVD
15 DEWAR AVE KEENAN ST SIMMONS AVE
16 FRANKEL AVE S. MONTEBELLO BL END
17 MAXWELL ST FRANKEL AVE GARY AVE
18 GARY AVE MAXWELL ST SPRUCE ST
19 SPRUCE ST DATE ST FRANKEL AVE
20 OAKWOOD ST CAROB WAY BLUFF RD
21 S. 4TH ST OAKWOOD ST ELM ST
22 CAROB WAY ELM ST DATE ST
23 ELM ST CAROB WAT BLUFF RD
24 S. 4TH ST ELM ST SYCAMORE ST
25 SPRUCE ST OAKWOOD ST ELM ST
26 ADELITA ST LEXINGTON AVE CONCORD AVE
27 BRADSHAWE AVE DEWAR AVE BEVERLY BLVD
CITY COUNCIL AGENDA REPORT - MEETING OF OCTOBER 9, 2024
28 VIA SAN DELARRO GARFIELD AVE FINDLAY AVE
29 N. HAY ST BEVERLY BLVD LINCOLN AVE
30 MAPLE AVE VICTORIA AVE LINCOLN AVE
31 RAYWOOD AVE FORBES AVE LINCOLN AVE
32 VIA SAN CARLO VIA SAN CLEMENTE VIA SAN DELARRO
33 S. PARK AVE COLEGROVE AVE END
The final construction specifications are completed in accordance with applicable engineering standard specifications and are consistent with the City’s procurement and purchasing manual. The City Council is required to approve and adopt construction documents and authorize the bid request for all public projects. The bid advertisement is consistent with Public Contract Code sections 20161 and 20162, which mandates California public works projects to be competitively bid. This action is also consistent with Montebello Municipal Code 3.20.110 - Bidding procedure prescribed.
With City Council's approval, staff will advertise the project for bid in a local newspaper of general circulation and submit the Notice Inviting Bid (NIB) to PlanetBids. The following tentative schedule has been identified for the bid process:
Tasks Timeline
Bidding Period October 10, 2024 – November 6, 2024
Questions or Request for
Information
October 28, 2024 at 12:00 PM
Bid Opening November 6, 2024 at 11:00 AM
Tentative Award of Contract December 11, 2024 City Council Meeting Commence Construction January 2025
Complete Construction May 2025
Close out Project June 2025
ENVIRONMENTAL:
The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project results in minor alterations to existing public facilities involving no significant expansion of the existing use. The project is not anticipated to have any significant impacts in regard to traffic, noise, air quality, or water quality. There are adequate utilities and public services to serve the project (Attachment B).
ANALYSIS:
N/A
CITY COUNCIL AGENDA REPORT - MEETING OF OCTOBER 9, 2024
SUMMARY:
Staff recommends the City Council adopt construction specifications for the annual Street Resurfacing - Grind and Overlay Project (CP 913); and authorize staff to proceed with bid advertisement for construction; and, approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA). Staff will return at a future City Council meeting to award the construction contract and recommend budget amendments if needed.
ATTACHMENT(S)
1. Attachment A - FY 2023-24 SB 1 Annual Year 1 Street Improvement Project – CP 913 Contract Specifications
2. Attachment B - CEQA NOE
CITY OF MO NTEBELLO
CAL
IFORNIA
CONTRACT DOCUMENTS
SPECIFICATIONS
FOR
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C.P. No. 913
SCARLET PERALTA – MAYOR
SALVADOR MELENDEZ – MAYOR PRO TEM
ANGIE M. JIMENEZ – COUNCILMEMBER
GEORGINA TAMAYO – COUNCIL MEMBER
DAVID N. TORRES – COUNCILMEMBER
RAUL ALVAREZ – CI TY MANAGER
CESAR ROLDAN - PUBLIC WORKS DIRECTOR
PREPARED BY:
Nam Tran
Assistant Engineer
1600 W Beverly Blvd
Montebello, CA 90640
Tel: 323-887-1200 ext. 1473
Project Subject to a Project Labor Agreement No. 4202
Bid Opening (Electronic Bid through PlanetBids)
Wednesday, November 6, 2024 at 11:00 AM
Engineer's Estimate: $2.6 million
ATTACHMENT A
FY 2023-24 SBl AhtD AIiIIUAL YEAR 1 STREET IMPROYEMENT PROJECT C.P. No.913
TN TFM CITY OF MONTEBELLO
BID SCIIE,DT]LE
o Bidding Period
. Questions or Request for Information
. Bid Opening
o Tentative Award of Contract
o Commence Construction
o Complete Construction
o Close out Project
October 10,2024 -November 6,2024
October 28,2024 at 12:00 PM
November 6,2024 at 1 1:00 AM
December 11,2024 City Council Meeting
January 2025
May 2025
June 2025
Bid proposals will be received via
ftttps://www.montebel
A.M. on November 612024.
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These Specifications have been prepared
under the direction of:
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City Engineer
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CITY OF MONTEBELLO
CALIFORNIA
TO PROSPECTIVE BIDDERS:
The City of Montebello invites you to become a prospective bidder on one of its public projects.
It is the City’s intention to provide you with thorough and complete information regarding this project and to present an accurate description of the necessary work so that you may successfully bid and construct the project.
Submittal of your bid assumes that you have made a thorough and complete investigation of the project site and that you have discovered no apparent discrepancies between the scope of work set forth in the plans and specifications and the actual field conditions.
If there are any questions regarding this project, please contact the City Engineer’s office at (323)
887-1200, ext. 462.
Cesar Roldan
Director of Public Works
iii
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
TA
BLE OF CONTENTS
NOTICE INVITING SEALED BIDS
INSTRUCTIONS TO BIDDERS
PROPOSAL
CONTRACT AGREEMENT
GENERAL SPECIFICATIONS
SPECIAL PROVISIONS
PART 1 - GENERAL PROVISIONS
PART 2 – BID ITEM DESCRIPTIONS
APPENDIX "A" - LIST OF STANDARD PLANS
APPENDIX "B" - DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)
CONTRACTOR REGISTRATION NUMBER FORM
APPENDIX "C" - MAP OF IMPROVEMENTS
APPENDIX "D" - PROJECT SIGN
APPENDIX "E" - CERTIFICATE OF LIABILITY INSURANCE AND ADDITIONAL
ENDORSEMENT PAGE
APPENDIX "F" - PROJECT LABOR AGREEMENT
A-1
NOTICE INVITING SEALED BIDS
FO
R
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
PUBLIC NOTICE IS HEREBY GIVEN that the City of Montebello as AGENCY, invites bids for the above stated project and will receive such bids Bid proposals will be received via PlanetBids (https://www.montebelloca.gov/cms/One.aspx?portalId=58756&pageId=61544) until 11:00 A.M. on November 6, 2024.
SCOPE OF WORK: The work to be performed or executed under these specifications consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the contract documents to construct the above stated project. The general items of work include a street pavement grind and overlay, and other miscellaneous appurtenant work indicat ed in the contract documents.
I
t is the intent of this contract to have the contractor perform the “Project”, and other appurtenances in accordance with the 2021 Standard Plans for Public Works Construction (SPPWC), and 2021 Standard Specifications for Public Works Construction “Greenbook.” CONTRACT DOCUMENTS:
Copies of the contract documents and specifications are available through PlanetBids.
In orde
r to be on the Planholder List for this project, each bidder must submit a Bidders Information Sheet through PlanetBids. Bids will not be accepted unless the bidder is on the Planholder List. All questions from plan holders must be sent through PlanetBids.
Q
uestions: All questions related to this project shall be submitted electronically and received no later than 12:00 p.m. on October 28, 2024, prior to the opening of bids.
PREVAILING WAGE:
Pursuant to Section 1770, et seq., of the California Labor Code, the Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality wher e the work is to be performed. A copy of said wage rates is available on -line at: B -2 www.dir.ca.gov/dlsr/DPreWageDetermination.htm.
The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site.
LABOR COMPLIANCE:
To comply with SB 854, beginning January 1, 2015 the following applies:
A-2
1. No contractor or subcontractor may be listed on a bid proposal for public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
2. No c
ontractor or subcontractor may be awarded a contract for public works on a public works project awarded on or after April 1, 2015, unless registered with the DIR.
3. The
project is subject to compliance monitoring and enforcement by the DIR.
4. Re
quire the prime contractor to post job site notices prescribed by regulation (regulation not created yet) or the City must post the notices itself.
Th
e Contractor shall fill in the Department of Industrial Relations (DIR) Contractor Registration Number Form provided in the Contract Specifications submit it with the sealed Bid.
The
AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, marital status or religion in any consideration leading to the award of contract.
In e
ntering into a public works contract, or subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or the Subcontractors, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) of under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public work contract or the subcontract. This assignment shall be made and become effective as the time the awarding body tenders final payment to the Contractor, without further acknowledgement by the parties.
Bi
ds must be prepared on the approved Proposal forms in conformance with the “Instructions to Bidders” and submitted in a sealed envelope plainly marked on the outside. The bid must be accompanied by certified or cashier’s check, or bidder’s bond, made payable to the AGENCY for an amount no less than ten percent of the amount bid.
Bi
dders must hold a valid California Class A Contractor’s License.
No bi
d will be accepted from a Contractor who has not been licensed in accordance with provisions of the Business and Professions Code. The successful Contractor and his subcontractors will be required to possess business licenses from the City.
Th
e AGENCY will deduct five percent (5%) retention from all progress payments as specified in Section 9-3.2 of these Specifications. The Contractor may substitute an escrow holder surety of equal value to the retention and the Contractor shall be beneficial owner of the surety and shall receive any interest thereon.
A-3
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids, under advisement for a period of sixty (60) days.
Project is subject to Agreement No. 4202 between the City of Montebello and Los Angeles/ Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions, also known as the Project Labor Agreement (PLA).
The contract period for this project is Seventy-Five
(75) working days from the effective date of
the Notice-to-Proceed to be issued by the City.
BY ORDER OF: The City of Montebello, California
_____________________________________
Kimberly Guillen, Senior Deputy City Clerk
B-1
INSTRUCTIONS TO BIDDERS
FO
R
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
G
ENERAL INFORMATION
E
LECTRONIC proposals, including all documents required to be submitted with the bid, will be received at the office of the Montebello City Clerk of said City until the date and time specified in the legal notice or addendum to the project documents, whichever occurs latest, for the construction of work described in the project documents or said legal notice. The ELECTRONIC Bid(s) will be evaluated and posted on PlanetBids, where they can be viewed publicly shortly after the bid closes.
O
NLY ELECTRONIC PROPOSALS ARE ACCEPTED.
I
n addition to the “ELECTRONIC” uploading of Proposal Documents described in the ‘INVITATION TO BIDDERS’, the fully executed original Bid Bond shall be delivered to the Montebello City Clerk on or before the actual bid opening day and time.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
No contractor or subcontractor may be listed on a bid proposal for a Public Works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
No contractor or subcontractor may be awarded a contract for public work on a Public Works Project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
PROPOSAL FORMS
Bids shall be submitted directly through PlanetBids
(https://www.montebelloca.gov/cms/One.aspx?portalId=58756&pageId=61544) and contractors must use the Proposal forms provided by the AGENCY (contained within these contract specifications). All information requested therein must be clearly and legibly set forth in the manner and form indicated.
The AGENCY will not consider any proposal not meeting these requirements.
PROPOSAL GUARANTEE
P
roposals must be accompanied by a proposal guarantee consisting of a certified or cashier’s check or bid bond payable to the AGENCY in the amount not less than ten percent of the total amount bid. Any proposal not accompanied by such a guarantee will not be considered. If a bidder to
B-2
whom a contract is awarded fails or refuses to execute the contract documents or furnish the required insurance policies and bonds as set forth in those documents, the proposal guarantee shall be forfeited to the AGENCY. The proposal guarantees of all bidd ers will be held until the successful bidder has properly executed all contract documents.
DELIVERY OF PROPOSAL
Electronic Bids shall Bids shall be submitted electro nically at https://www.cityofmontebello.com/rfp-bids/bid-opportunities.html by 11:00 A.M. on November 6, 2024. It is the bidder’s responsibility to ensure the bids have been successfully submitted thru PlanetBids. Bidders can contact the AGENCY’S Purchasing Officials for confirmation. Late proposals will not be considered.
WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the AGENCY’s designated official prior to the bid-opening hour stipulated in the Notice Inviting Sealed Bids. Proposals may not be withdrawn after said hour without forfeiture of the proposal guarantee. The withdrawal of the proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so.
IRREGULAR PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and
may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested.
No oral, telegraphic, telephonic, facsimile or electronic proposal, modification or withdrawal will be considered.
TAXES
No
mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts contained in the bid will be deemed and held to include any such taxes, which may be applicable.
DISQUALIFICATION OF BIDDERS
In the event that any bidder acting as a prime contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime contractor. No proposal will be accepted from a bidder who has not been licensed in accordance with the provisions of the State Business and Professions Code.
DISCREPANCIES AND MISUNDERSTANDINGS
Bidders must satisfy themselves by personal examination of the work site, Plans, Specifications, and other contract documents and by any other means as they may believe necessary, as to the
B-3
actual physical conditions, requirements and difficulties under which the work must be performed.
No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the Plans, Specifications, or other contract documents shall be called to the attention of the AGENCY and clarified prior to the submission of proposals.
EQUIVALENT MATERIALS
Although the bidder may believe that by use of a different material than that specified on/in the plans and specifications, a lower cost project/bid may result. The bidder is to bid the project on the basis of using the material(s) as named keeping in mind that all materials named herein by manufacturer is not to prohibit the bidder considering using in his bid what he considers to be an equal material except where the AGENCY has designated a sole product. Once the bids have been opened the successful Contractor may discuss with the AGENCY the use of another product; which may result in a determination by the AGENCY that the other product is equal and possibly that by the AGENCY allowing the use of the Contractor proposed equal that a change in the contract amount may result.
L
EGAL RESPONSIBILITIES
All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same or expressly referred to herein or not. Any bidder submitting a proposal shall by such action thereby agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Plans, Specifications, and other contract documents, and to full compliance therewith.
AWARD OF CONTRACT
The award of contract, if made, will be to the lowest responsible bidder as determined solely by the AGENCY. Additionally, the AGENCY reserves the right to accept or reject any or all proposals, to waive any irregularity, and to make an award as may best serve the interests of the AGENCY.
SURETY BOND PERIOD
Surety Faithful Performance Bond shall be maintained for one (1) year after completion of project construction.
PROJECT LABOR AGREEMENT
Project is subject to Agreement No. 4202 between the City of Montebello and Los Angeles/ Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Unions, also known as the Project Labor Agreement (PLA). Attachment A - Letter of Assent and Attachment C - Craft Request Form must be submitted with the package.
C-1
PROPOSAL
FO
R
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
TO
THE CITY OF MONTEBELLO, as AGENCY
I
n accordance with AGENCY’s Notice Inviting Sealed Bids, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Plans, Specifications, and contract documents therefor and to perform all work in the manner and time prescribed therein.
B
IDDER declares that this proposal is based upon careful examination of the work site, Plans, Specifications, Instruction to Bidders, and all other contract documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with AGENCY at the unit and/or lump sum prices set forth in the following Bid Schedule. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to AGENCY of the guarantee accompanying this proposal. This bid may not be withdrawn within a period of sixty (60) days after the date of its proper opening by the City.
B
IDDER understands that a bid is required for the entire work and that the estimated quantities set forth in the Bid Schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE
AGENCY RESERVES THE RIGHT TO INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures.
I
f awarded the Contract, the undersigned further agrees that in the event of the BIDDER’s default in executing the required contract and filing the necessary bonds and insurance certificates within ten working days after the date of the AGENCY’s notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property of the AGENCY and this bid and the acceptance hereof may, at the AGENCY’S option, be considered null and void.
T
he foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith , but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the engineer. All bids will be compared on the basis of the Engineer’s estimated quantities of work to be performed.
C-2
T
he contractor’s attention is directed to both sec. 3-2.2.2 “Increases of more than 25 percent” and sec. 3-2.2.2 “Decreases of more than 25 percent” of the Standard Specifications which have been eliminated and are replaced by the following:
N
o adjustments for any unit bid price for any quantity that will vary by more than 25% will be allowed.
T
he bidder agrees that in case of not executing the required contract with necessary bonds within ten (10) days, not including Sundays, after having received notice that the contract is ready for signature, the proceeds of the check or bond accompanying his/her bid shall become the property of the City of Montebello.
T
he bidder also certifies that the bid is a balanced bid. In accordance with section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct.
C-3
BID PROPOSAL
FOR
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
T
he undersigned declares that he has carefully examined the location of the proposed work, that he has examined the specifications and read the accompanying instructions to bidders, and hereby proposes to do all the work in accordance with said specifications for the amounts set forth below:
C
onstruct improvements as reiterated above, located in the C ity of Montebello, California, in accordance with the specifications for the unit price set forth in the following items:
BASE BID SCHEDULE:
ITEM
NO. DESCRIPTION EST.
QTY. UNIT UNIT
PRICE
EXTENDED
AMOUNT
1 Mobilization/Demobilization 1 LS $ $
2 Traffic Control plans per MUTCD, no
parking signs, construction signs, etc. 1 LS $ $
3 Implementation of BMPs 1 LS $ $
4 Remove (Grind) AC Pavement to uniform
depth. Full Street Width. Depth of 2" 1, 004,980 SF $ $ 5 Construct 2" AC Overlay. C2 PG 64-10. 14,000 TON $ $
6 Construction Survey center line ties &
Monument Restoration 1 LS $ $
7 Replace all traffic loops with same upon
completion of paving operations 1 LS $ $
8 Replace all Traffic Striping, Markings, Curb
Painting including thermoplastic 1 LS $ $
9 Remove and replace cross gutter 8” to 12”
with spandrel to curb return including curb as
directed by City
5,000 SF $ $
10 Remove and replace with same, all traffic
calming speed humps, including pavement
markings
6 EA $ $
11 Remove 6” of existing pavement and
compact subgrade and install 2” class 2
aggregate base and 4” AC C2 pavement-
Digout/deep patch item as directed by the
City
30,000 SF $ $
C-4
T
OTAL AMOUNT BASE BID IN WORDS________________________________________ ___________________________________________________________________ __________
_______________________________________________________________________ Dollars
_____________________________________________________________________________
Bidder’s Signature Title
_____________________________________________________________________________ Company Name
*Cont
act will be awarded to the most responsive and lowest responsible bidder based on the amount contained in the “TOTAL AMOUNT BASE BID SCHEDULE.” This Bid Alternative Schedule will only be utilized if bid alternative work is directed by the City for the portion of the parking lots.
T
OTAL AMOUNT BID ALTERNATE IN WORDS_________________________________ _____________________________________________________________________________
_______________________________________________________________________D ollars
_____________________________________________________________________________
Bidder’s Signature Title
_____________________________________________________________________________ Company Name
ITEM
NO. DESCRIPTION EST.
QTY. UNIT UNIT
PRICE
EXTENDED
AMOUNT
12 Install Public Improvement Project Signs as
indicated in these specifications 1 EA $ $
13 Adjust Existing sewer /storm drain Manhole
Cover to Finished Grade 67 EA $ $
14 Adjust Existing water valve cover to
Finished Grade 132 EA $ $
15 Adjust Existing Utility Cover to Finished
Grade 17 EA $ $
16 Unclassified excavation 1,500 CY $ $
TOTAL AMOUNT BASE BID SCHEDULE IN FIGURES $
C-5
DESIGNATION OF SUBCONTRACTORS
C
alifornia Public Contract Code 6109
T
he City of Montebello cannot permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project.
In c
ompliance with the Subletting and Subcontracting Fair Practices Act (Chapter 2, commencing at Section 4100, Division 5, Title 1 of the California Public Contract Code) and any amendments thereof, each bidder shall set forth below: (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement to be performed under this contract in an amount in excess of one-half of one percent of the prime contractor's total bid, and (b) the portion of the work which will be done by each subcontractor under this act. The prime contractor shall list only one subcontractor for each such portion as is defined by the prime contractor in this bid.
If a
prime contractor fails to specify a subcontractor or if a prime contractor specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent of the prime contractor's total bid, the prime contractor shall be deemed to have agreed that he/she is fully qualified and will perform that portion themselves.
N
o prime contractor whose bid is accepted shall (a) substitute any subcontractor, (b) permit any subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the original bid, or (c) subcontract any portion of the work in excess of one-half of one percent of the prime contractor's total bid as to which his/her original bid did not designate a subcontractor, except as authorized in the Subletting and Subcontracting Fair Practices Act.
Subletting or subcontracting of any portion of the work in excess of one -half of one percent of the prime contractor's total bid as to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the authority awarding this contract setting forth the facts constituting the emergency or necessity.
C
alifornia Public Contract Code 7104
Cont
ractor shall, in any activity involving trenching more than four feet deep, notify the Engineer of hazardous materials, subsurface or latent physical site conditions different from those indicated and any unusual site conditions. Contractor shall, in contracts exceeding $25,000, provide detailed plans for trenches or excavations of five feet or more in depth. Cal. Lab. Code § 6705.
C-6
DESIGNATION OF SUBCONTRACTORS
B
IDDER proposes to subcontract certain portions of the work, which are in excess of one -half of one percent of the bid, and to procure materials and equipment from suppliers and vendors as follows:
P
rior to award of contract, Contractor shall submit a list of suppliers and vendors, in writing, to the Public Works Director.
NAME, ADDRESS, LICENSE NO.,
AND PHONE NUMBER OF
SUBCONTRACTORS, SUPPLIERS, PORTION OF WORK,
AND VENDORS MATERIALS, OR EQUIPMENT
____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________ ____________________________________ _____________________________
C-7
REFERENCES
T
he following are the names, addresses, and telephone numbers for three public agencies for which BIDDER has performed similar work within the past two years:
1. __________________________________________________________________________ Name and Address of Agency
__________________________________________________________________________ N
ame and telephone number of person familiar with project __________________________________________________________________________ C
ontract amount Type of work Date completed
2. __________________________________________________________________________ Name and Address of Agency
__________________________________________________________________________ N
ame and telephone number of person familiar with project __________________________________________________________________________ Contract amount Type of work Date completed
3. __________________________________________________________________________ Name and Address of Agency
_________________________________________________________________________ N
ame and telephone number of person familiar with project _________________________________________________________________________ C
ontract amount Type of work Date completed T
he following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________
C-8
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE
B
IDDER certifies that in all previous contracts or subcontractors, all reports which may have been due under the requirements of any AGENCY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
AFFIRMATIVE ACTION CERTIFICATION
B
IDDER certifies that affirmative action has been taken to seek out and consider minority business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been fully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded thereunder.
Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.
NON-COLLUSION AFFIDAVIT
B
IDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the AGENCY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work and that this proposal is in all respects fair and without collusion or fraud.
C-9
BIDDER’S INFORMATION
B
IDDER certifies that the following information is true and correct:
B
idder’s Name ___________________________________________________________ B
usiness Address: __________________________________________________________ ___________________________________________________________ T
elephone ___________________________________________________________ S
tate Contractor’s License No. and Class: ________________________________________ O
riginal Date Issued ____________________ Expiration Date ______________________ T
he following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures , and/or corporate officers having a principal interest in this proposal:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ The date of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal is as follows:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ A
ll current and prior DBA’s, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________
C-10
IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, title, hands, and seals of all forenamed principals this ___________ day of _____________, 20___.
B
IDDER______________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ The undersigned declares under penalty of perjury under the laws of the State of California that the representations made hereto are true and correct.
____________________________________
Signature of Contractor’s Representative
____________________________________
Printed Name
____________________________________
Title
S
ubscribed and sworn to this _________ day of _____________________,20_______.
N
OTARY PUBLIC _____________________________________________________
C-11
Note: The standard printed bid bond form of any bonding company acceptable to the City of Montebello may be used in lieu of the following approved sample bond form, provided the security stipulations protecting the City of Montebello are not in any way reduced by use of the surety company’s printed standard form.
P
ROPOSAL GUARANTEE
BID BOND
FO
R
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
K
NOW ALL MEN BY THESE PRESENTS that ______________________________________ ______________________________________________, as BIDDER, and ________________ ______________________________________________, as SURETY, are held and firmly bound unto the City of Montebello, as AGENCY, in the penal sum of _____________________ ______________________________________________________________________________ ____________________________ dollars ($_________________), which is ten percent of the total amount bid by BIDDER to AGENCY for the above stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly be these presents.
T
HE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY.
I
N WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals, this _______ day of ______________, 20____.
BIDDER* _____________________________________________________________________ ______________________________________________________________________________ SURETY*_____________________________________________________________________ Subscribed and sworn to this _______ day of __________________, 20____.
N
OTARY PUBLIC _____________________________________________________________ *Provide BIDDER/SURETY name, address and telephone number and the name, title, address and telephone number of authorized representative.
C-12
BIDDER’S VIOLATION OF LAW/SAFETY QUESTIONNAIRE
FO
R
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
I
n accordance with Government Code Section 14310.5, the BIDDER shall complete, under penalty of perjury, the following questionnaire.
QUE
STIONNAIRE
H
as the Bidder, any officer of the bidder or any employee of the Bidder who has a proprietary interest in the Bidder ever been disqualified, removed or otherwise prevented from bidding on or completing a Federal, State or local government project because of a violation of law or a safety regulation?
Y
es_________ No_________
I
f the answer is yes, explain the circumstances in the space provided.
C-13
Note: The following is to be used in case cash, a cashier’s check or a certified check accompanies the proposal.
PR
OPOSAL GUARANTEE
CASH, CASHIER’S CHECK, OR CERTIFIED CHECK
FOR
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C.P
. No. 913
IN
THE CITY OF MONTEBELLO
Ac
companying this proposal is a certified check, a cashier’s check, or bidder’s bond payable to the order of the City of Montebello, or cash in the amount of _____________________________ _____________________________________________________________________________ _______________________________________________________________________ Dollars ($_____________________). The proceeds of the same shall become the property of said City if, in case this proposal shall be accepted by said City through the City Council, the undersigned shall fail to execute a contract, with and furnish the insurance and bonds required by the City of Montebello within the specified time; otherwise, the same is to be returned to the undersigned as set forth in the Instructions to Bidders.
__________________________________
__________________________________
B
idder
ATTACHMENT A-LETTER OF ASSENT
To be signed by all contractors awarded work covered by the Project Labor Agreement prior to commencing work.
[Contractor's Letterhead]
City of Montebello
1234 address
City, state, zip code
Attn: --------
Re: Project Labor Agreement - Letter of Assent
To whom it may concern:
This is to confirm that [ name of company] agrees to be party to and bound by the City of Montebello Project Labor Agreement effective January 1, 2024, as such Agreement may, from time to time, be amended by the negotiating parties or interpreted pursuant to its terms. Such obligation to be a party and bound by this Agreement shall extend to all work covered by the agreement undertaken by this Company on the project and this Company shall require all of its contractors and subcontractors of whatever tier to be similarly bound for all work within the scope of the Agreement by signing and furnishing to you an identical letter of assent prior to their commencement of work.
Sincerely.
[Name of Construction Company]
By: '---------� Name and Title of Authorized Executive
Contractor's State License No: -----------
Project Name: ___________ _
[Copies of this letter must be submitted to the City and to the Council.] City of Montebello C-14 Project Labor Agreement
ATTACHMENT C
CITY OF MONTEBELLO
CRAFT REQUEST FORM
TO THE CONTRACTOR: Please complete this form to the applicable union to request craft workers that fulfill the hiring requirements for this project. After submitting your request, please call the Local to verify receipt and substantiate their capacity to furnish workers as specified below. Please keep copies for your records.
The City of Montebello Project Labor Agreement establishes a goal that 30% of all of the labor and craft positions shall be from Veterans and individuals who have successfully completed the Building Trades Multi-Craft Core Curriculum Pre-Apprenticeship Program, regardless of where they reside, and qualified area residents residing: first, in those first tier zip codes which overlap the area covered by the City, as reflected on the list of U.S. Postal Service zip codes attached hereto as "Attachment B", second, within a (15) mile radius from City Hall, as reflected on the list of U.S. Postal Service zip codes attached hereto as Attachment "B," and third, within the remainder of the County of Los Angeles. For dispatch purposes, employees described herein shall be referred to as "Local Residents."
TO THE UNION: Please complete the "Union Use Only" section on the next page and return this form to the requesting Contractor. Be sure to retain a copy of this form for your records.
To: Union Local# ___ _
Cc: Project Labor Coordinator
CONTRACTOR USE ONLY
Fax# ,___.__ ____ _ Date: ________ _
From: Company: ___________ _ Issued By: ___________ _
Contact Phone:..____. _______ _ Contact Fax:��------------ PLEASE PROVIDETHE FOLLOWING UNION CRAFT WORKERS.
Craft Journeyman Number of Classification Local Resident or Report ( i.e., plumber, or General Dispatch workers Date Report Time painter, etc.) Apprentice needed
TOTAL WORKERS REQUESTED=
Please have worker(s) report to the following work address indicated below:
ProjectName: __________ Site: _________ Address: _________ _ Report to: _________ _ On-site Tel: -------- On-site Fax: -------- Comment or Special Instructions:
City of Montebello C15 Project Labor Agreement
UNION USE ONLY
Date dispatch request received:
Dispatch received by:
Classification of worker requested:
Classification of worker dispatched:
WORKER REFERRED
Name:
Date worker was dispatched:
Is the worker referred a: (check all that apply)
JOURNEYMAN Yes No -- --
APPRENTICE Yes No -- --
LOCAL RESIDENT Yes No -- --
GENERAL DISPATCH FROM OUT OF WORK LIST Yes No -- --
[This fonn is not intended to replace a Local Union's Dispatch or Referral Form normally given to the employee when being dispatched to the jobsite.] City of Montebello C-16 Project Labor Agreement
D-1
CONTRACT AGREEMENT
FO
R
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
T
his Contract Agreement is made and entered into for the above stated project this _________ day of ______________, 20____. BY AND BETWEEN the City of Montebello, as AGENCY, and __________________________________________________________________________ as CONTRACTOR. WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:
ARTICLE I
The contract documents for the aforesaid project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications, details, standard drawings, and appendices, together with this Contract Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, or extending the work contemplated as may be required to insure its completion in acceptable manner. All of the provisions of said contract documents are made a part hereof as though fully set forth herein.
ARTICLE II
For and in consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to furnish all materials and perform all work required for the above stated project, and to fulfill all other obligations as set forth in the aforesaid contract documents.
ARTICLE III
CONTRACTOR agrees to receive and accept the unit or lump sum prices set forth in the Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.
D-2
ARTICLE IV
AGENCY hereby promises and agrees to employ, and does hereby employ, CONTRACTOR to provide the materials, do the work and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby c ontracts to pay the same at the time, in the manner, and upon the conditions set forth in the contract documents.
ARTICLE V
CONTRACTOR acknowledges the provisions of the State Labor Code requiring every employer to be insured against liability for worker’s compensation, or to undertake self -insurance in accordance with the provisions of that code, and certifies compliance with such provisions.
ARTICLE VI
CONTRACTOR agrees to indemnify, defend and hold harmless AGENCY and all of its officers and agents from any claims, demand, or causes of action, including related expenses, attorney’s fees, and costs, based on, arising out of, or in any way related to the work undertaken by CONTRACTOR hereunder
ARTICLE VII
CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Contract Agreement represent all individuals, firm members, partners, joint venturers, and/or corporate officers having principal interest herein.
ARTICLE VIII
CONTRACTOR shall take and assume all responsibility for the work. CONTRACTOR shall bear all losses and damages directly or indirectly resulting to him, to the City, or to others on account of the performance under this contract, or the character of the work, accidents or any other causes whatsoever.
C
ONTRACTOR shall assume the defense and indemnify and save harmless the City, its officers, employees and Engineer from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from performance of this contract or work, regardless of responsibility for negligence; from any and all claims, loss, damage, injury, and liability, howsoever the same may be caused, resulting directly or indirectly from the nature of the work covered by this contract, or C ONTRACTOR’s performance thereunder, regardless of responsibility for negligence.
ARTICLE IX
STATE LABOR CODE. Contractor agrees to abide by the provisions of the State Labor Code, and to comply with the prevailing rates of wages and apprenticeship employment standards established by the State Director of Industrial Relations and /or the requirements of the federal government and applicable federal wage rates.
T
he total contract price of this agreement is $ ______________________ based on estimated quantities given on the Base Bid Sheet.
ARTICLE X
T
he contract period for this project is seventy-five (75) working days, to begin from the effective date of the Notice-to-Proceed issued by the City.
D-3
ARTICLE XI (PREVAILING WAGES)
(
a) Contractor agrees to comply with the provisions of California Labor Code Section 1773.8, which requires the payment of travel and subsistence payments to each worker needed to execute the work to the extent required by law.
(b) C
ontractor agrees to comply with the provisions of California Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the Agency, forfeit no more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by a subcontractor.
(
c) Contractor agrees to comply with the provisions of California Labor Code Section 1776 which requires Contractor and each subcontractor to (i) keep accurate payroll records, (ii) certify and make such payroll records available for inspection as provided by Section 1776, and (iii) inform the Agency of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors. (d
) Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that the Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
(
e) Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours without approval of the City. The Contractor shall, as a penalty to the Agency, forfeit twenty- five dollar ($25) for each worker employed in the execution of the contract by the Contractor or by any subcontractor for each calendar day or portion thereof during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division, 2, Part 7, Chapter 1, Article 3 of the California Labor Code. The Contractor may, with the approval of the Public Works Director, use his employees to carry out work on the project beyond the normal eight (8) hour workday and on Saturdays, Sundays and Holidays provided the employees are paid at the following hourly rates:
F or Daytime Work
• Weekdays (Monday through Fridays) after eight (8) hours daily and not to exceed twelve (12) hours daily total per day and not exceeding forty-eight (48) hours work in a seven (7) day period week at one and one -half (1.5) times the prevailing hourly wage for the initial eight (8) hours of regular work time for the time worked after the initial eight (8) hours regular time. • S
aturdays, Sundays and Holidays for time worked after forty (40) hours of regular work time in a seven (7) day period week at the rate of two (2.0) times the prevailing hourly wage for the initial eight (8) hours of regular weekday work time and not to exceed a total of forty-eight (48) hours of work within the seven (7) day work week period.
D-4
(f) C
alifornia Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or under self -insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.” L
iquidated Damages: The liquidated damages value is hereby amended to be $500.00 per day.
ARTICLE XII (PROMPT PAYMENT)
P
rompt Progress Payment to Subcontractors
Attention is directed to Section 7108.5 of the California Business and Professions Code, which requires a prime contractor or subcontractor to pay any subcontractor not later than 10 days of receipt of each progress payment, unless otherwise agreed to in writing. In addition, Federal Regulation (49 CFR 26.29) requires a prime contractor or subcontractor to pay a subcontractor no later than 30 days of receipt of each payment, unless any delay or postponement of payment among the parties takes place only for good cause and with the prior written approval of the agency.
Section 7108.5 of the California Business and Professions Code also contains enforcement actions and penalties.
I
N WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Contract Agreement to be executed in triplicate by setting hereunto their names, titles, hands, and seals this _______ day of ________________, 20_____.
CONTRACTOR: ______________________________________________________________ ______________________________________________________________________________ (Title)
Contractor’s License No. _____________________________________________ AGENCY Business License No. _______________________________________ Federal Tax Identification No.: ________________________________________ S
ubscribed and sworn to this _________ day of ______________________, 20_____________.
N
OTARY PUBLIC _____________________________________________________________ A
GENCY: ____________________________________________________________________ Raul Alvarez, City Manager of the City of Montebello
ATTESTED:___________________________________________________________________ Christopher Jimenez, City Clerk, City Clerk of the City of Montebello Date ________________________
D-5
FAITHFUL PERFORMANCE BOND
FO
R
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
KNOW ALL MEN BY THESE PRESENTS that ______________________________________ __________________________________________________________ as CONTRACTOR and __________________________________________________________, as SURETY, are held and firmly bound unto the City of Montebello, as AGENCY, in the penal sum of _________________________________________________________________________________ _______________________________________________________________________ dollars ($___________), which is one -hundred percent (100%) of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.
T
HE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY.
I
N WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this ______ day of ___________________, 20_____.
CO
NTRACTOR* ______________________________________________________________ _____________________________________________________________________________ S
URETY* ___________________________________________________________________ _____________________________________________________________________________ S
ubscribed and sworn to this ________ day of ____________________, 20_________.
NOT
ARY PUBLIC _____________________________________________________________ * P
rovide CONTRACTOR/SURETY name, address and telephone number and the name, title, address and telephone number of authorized representative.
D-6
MATERIAL AND LABOR BOND
FOR
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
KNOW ALL MEN BY THESE PRESENTS that ______________________________________ ___________________________________________________________, as CONTRACTOR, and _________________________________________________________, as SURETY, are held and firmly bound unto the City of Montebello, as AGENCY , in the penal sum of ______________________________________________________________________________ ________________________________________________________________________ dollars ($ _____________), which is fifty percent (50%) of the total contract amount for the above stated project, for payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall inure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alteration made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY.
IN WITNESS WHEREOF the parties have set their names, titles, hands, and seals this ________ day of _________________, 20_________.
CONTRACTOR* ______________________________________________________________ ______________________________________________________________________________ SURETY* ____________________________________________________________________ ______________________________________________________________________________ Subscribed and sworn to this _________ day of _______________________, 20_______.
NOTARY PUBLIC _____________________________________________________________ * P
rovide CONTRACTOR/SURETY name, address and telephone number and the name, title, address and telephone number of authorized representative.
E-1
GENERAL SPECIFICATIONS
FO
R
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT C
.P. No. 913
I
N THE CITY OF MONTEBELLO
SCOPE OF WORK
T
he work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals to perform the work shown in the Plans, Specifications, and contract documents. The general items of work include removal of existing concrete improvement reconstruction including replacing traffic striping, markers, pavement markings and curb painting.
LOCATION OF WORK
T
he general locations and limits of the work are as follows:
1. C
ITYWIDE
TIME FOR COMPLETION
T
he contract period for this project is Seventy-five (75) working days from the effective date of the Notice-to-Proceed to be issued by the City.
NOTIFICATION
T
he Contractor shall notify the City of Montebello and the owners of all utilities and substructures not less than 48 hours (2 working days) prior to starting construction. The following list of names and telephone numbers is intended for the convenience of the Contractor and is not guaranteed to be complete or correct:
C
ITY OF MONTEBELLO DEPT OF PUBLIC WORKS (323) 887-1200, Ext. 1473 Attention: Mr. Nam Tran [email protected]
AT
&T (626) 318-9039
Attention: Mr. Marco Macias
C
ALIFORNIA WATER SERVICE (323) 823-5287
Attention: Mr. Ralph Felix [email protected]
C
ENTRAL BASIN MUNICIPAL WATER DISTRICT (323) 201-5500
Attention: Mr. Kevin P. Hunt
C
HARTER COMMUNICATION (626) 807-3263
Attention: Mr. Rodney Graf [email protected]
E-2
LOS ANGELES COUNTY DEPT. OF PUBLIC WORKS (626) 458-7136 Attention: Mr. Mahdad Derakhshani [email protected]
LOS ANGELES COUNTY SANITATION DISTRICT (562) 908-4288 ext. 1205 Attention: Ms. Christine Gurga [email protected]
METROPOLITAN WATER DISTRICT (213) 217-7670
Attention: Mr. Ken Chung [email protected]
MONTEBELLO LAND & WATER (323) 722-8654
Attention: Mr. Brett Ommen [email protected]
SAN GABRIEL VALLEY WATER CO. (909) 201-7349
Attention: Mr. Paul Garavito
SOUTH MONTEBELLO IRRIGATION DISTRICT (323) 721-4735
Attention: Mr. Jordan Betencourt [email protected]
SOUTHERN CALIFORNIA EDISON North of Lincoln Av (323) 720-5298 Attention: Ms. Regina Gonzales
SOUTHERN CALIFORNIA EDISON North of Lincoln Ave. & Large Projects Attention: Ms. Elda Alatorre (323) 720-5214
SOUTHERN CALIFORNIA EDISON South of Lincoln Ave. (310) 608-5005 Attention: Ms. Lissette Alvarez [email protected]
THE GAS COMPANY (310) 605-4105
Attention: Mr. Cesar Arroyo [email protected]
CRIMSON PIPELINE (310) 669-4002
Attention: Mr. Ryan Lassus (310) 669-4024
CHEVRON (310) 669-4014
Attention: Mr. Dave Zerler
CITY POLICE AND FIRE DEPARTMENT Police: (323) 887-1313 Fire: (323) 887-4510
UNDERGROUND SERVICE ALERT (800) 422-4133 Tel
(909) 808- 8101 Fax
TRASH COLLECTORS – ATHENS DISPOSAL (626) 336-6100
STREET SWEEPING – NATIONWIDE (562) 860-0604
MONTEBELLO UNIFIED SCHOOL DISTRICT (323) 887-7900
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MONTEBELLO TRANSIT (323) 558-1625
EMERGENCY INFORMATION
The names, addresses and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Engineer and the City Police Department prior to beginning work.
STANDARD SPECIFICATIONS
The Standard Specifications and Standard Plans of the AGENCY are contained in the Latest Edition, including the current 2016 Supplement, of the Standard Specifications for Public Works Construction (SSPWC) and 2021 Standard Plans for Public Works Construction (SPPWC). Copies of these Standard Specifications and Plans are available from the publisher, Building News, Incorporated, 1612 South Clementine Street, Anaheim, CA 92802, telephone (714) 517-0970.
The AGENCY also uses the Standard Specifications and plans of the State of California Department of Transportation (Caltrans) which Standard Specifications and Plans are available from Caltrans District 7, Los Angeles or Caltrans Office in Sacramento.
The Standard Specifications set forth above will control the general provisions, construction materials, and construction methods for this contract except as amended by the Plans, Special Provisions, or other contract documents. The following Special Provisions are supplementary and in addition to the provisions of the Standard Specifications unless otherwise noted and the section numbers of the Special Provisions coincide with those of the said Standard Specifications. Only those sections requiring elaboration, amendment, specifying of options, or additions are called out.
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SPECIAL PROVISIONS
FOR
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT
C.P. No. 913
IN THE CITY OF MONTEBELLO
TABLE OF CONTENTS
PART 1 GENERAL PROVISIONS
SECTION
1. TERMS, DEFINITIONS, ABBREVIATIONS AND SYMBOLS
2. SCOPE AND CONTROL OF THE WORK
4. CONTROL OF MATERIALS
5. UTILITIES
6. PROSECUTION, PROGRESS AND ACCEPTANCE OF WORK
7. RESPONSIBILITIES OF THE CONTRACTOR
8. FACILITIES FOR AGENCY PERSONNEL
9. MEASUREMENT AND PAYMENT
10. CITY STANDARDS, STANDARD PLANS & DRAWINGS
PART 2 BID ITEM DESCRIPTIONS
BASE BID ITEMS
1 Mobilization
2 Traffic Control
3 Implementation of BMPs
4 Remove (Grind) AC Pavement. Full Street Width . Depth of 2" 5 Construct 2" AC Overlay. C2 PG 64-10.
6 Construction Survey & Monument Restoration
7 Replace Traffic loops
8 Replace all traffic striping/markings including thermoplastic 9 Remove/replace cross gutter
10 Remove/replace traffic calming speed bumps/humps
11 Deep patching/pavement digouts
12 Install Public Improvement Project Signs
13 Adjust Existing Manhole/SD Cover to Finished Grade
14 Adjust Existing Valve Cover to Finished Grade
15 Adjust Existing Utility Cover to Finished Grade
16 Unclassified excavation
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SPECIAL PROVISIONS
PART 1 – GENERAL PROVISIONS
FOR
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT
C.P. No. 913
IN THE CITY OF MONTEBELLO
The work required to be performed for the completion of the Project shall be performed in accordance with the Standard Specifications for Public Works Construction (SSPWC), latest Edition (hereinafter referred to as the "General Provisions"), in so far as the same applies to the Project, the Standard Plans and the Contract Documents.
For purposes of this Project, the following General Provisions are amended, as follows:
SECTION 1 – TERMS, DEFINITIONS, ABBREVIATIONS AND SYMBOLS
The following additions/modifications are hereby made to Subsection 1- 2 of the Standard Specifications:
1-2 DEFINITIONS
AGENCY: City of Montebello
Board: City Council of the City of Montebello
Caltrans: State of California, Department of Transportation
County: County of Los Angeles
Engineer: The Public Works Director of the City of Montebello or his authorized representative
Federal: United States of America
Contractor: The word Contractor means the Contractor as defined herein or his authorized representative.
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SECTION 2 – SCOPE AND CONTROL OF THE WORK
2-1 AWARD AND EXECUTION OF CONTRACT
Subsection 2-1 of the Standard Specifications is hereby replaced with the following:
Within ten working days after the date of the AGENCY’s notice of award, the Contractor shall execute and return the following contract documents to the AGENCY:
• Contract Agreement
• Faithful Performance Bond
• Material and Labor Bond
• Public Liability and Property Damage Insurance Certificate
• Worker’s Compensation Insurance Certificate
• Project Schedule
Failure to comply with these requirements will constitute non -responsiveness on the part of the Contractor and will result in annulment of the award by the Agency and forfeiture of the Proposal Guarantee by the Contractor.
The Contract Agreement shall not be considered binding upon the AGENCY until executed by the authorized AGENCY official.
A corporation to which an award is made may be required, before the Contract Agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and of the authority of its officers to sign contracts and bonds for the corporation.
2-3 SUBCONTRACTS
The whole paragraph of Subsection 2- 3.2 of the Standard Specifications is hereby deleted and replaced with the following:
The Contractor shall perform or provide, with its own organization, contract labor, materials, and equipment amounting to at least 50 percent of the Contract Price. The contract labor performed or provided by the Contractor shall amount to at least 25 percent of the total contract labor for the Contract. Contract labor shall exclude the Contractor’s superintendent. Any designated “Specialty Items” m ay be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount of contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the estimated percentage of the Contract Unit or Lump Sum Price, determined from information submitted by the Contractor, subject to approval by the Engineer.
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The Contractor with the bid package shall submit a list of all subcontractors intended to perform work on the project. This list shall include the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one -half of one percent of the prime contractors total bid. The prime contractor shall provide a description by bid item number or otherwise fully designate the portion of work to be performed by each subcontractor.
2-4 CONTRACT BONDS
The second sentence of the fourth paragraph of Subsection 2- 4 of the Standard Specifications is hereby deleted and replaced with the following: The Faithful Performance Bond (Warranty Bond) shall remain in force until one (1) year of recordation of the Notice of Completion. The Material and Labor Bond shall remain in force until thirty- five days after the date of recordation of the Notice of Completion.
The second and third sentences of the third paragraph of Subsection 2- 4 of the Standard Specifications are hereby deleted and replaced with the following: The “Payment Bond” (Material and Labor Bond) shall be for not less than 50 percent of the contract pr ice, to satisfy claims of material suppliers and of mechanics and laborers employed by it on the work. The Payment Bond shall remain in effect until thirty -five days after the date of recordation of the Notice of Completion.
2-5 PLANS AND SPECIFICATIONS
2-5.1 General.
The following is added to the General Specifications:
The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the as-built conditions. Upon completion of all work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met.
2-9 SURVEYING
2-9.1 Permanent Survey Markers.
The following is added after the first paragraph of this subsection of the Standard Specifications:
The Contractor shall reset disturbed monuments and provide a Corner Record Survey filed with the County Surveyor and Public Works Director. Corner Record Surveys shall be completed by a Land Surveyor licensed in the State of California to practice surveying.
2-9.2 Surveying Services.
This subsection of the Standard Specifications is hereby deleted and replaced with the following:
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The Contractor will furnish a Surveyor as needed for layout of the work and the resetting of monuments.
SECTION 4 - CONTROL OF MATERIALS
4-1 MATERIALS AND WORKMANSHIP
4-1.1 General
The following is hereby added to this subsection of the Standard Specification:
The Contractor and all subcontractors, suppliers, and vendors, shall guarantee that the entire work will meet all requirements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one (1) years after the date of recordation of the Notice of Completion. Within this one-year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the work which is found to not meet those requirements. The Contractor shall hold the AGENCY harmless from claims of any kind arising from damages due to said defects or noncompliance. The Contractor shall make all repairs, replacements, and restorations within thirty (30) days after the date of the Public Works Director’s written notice.
4-1.6 Trade Names or Equals
The first and second paragraphs of this subsection of the Standard Specifications are hereby replaced with the following:
Although the bidder may believe that by use of a different material than that specified on/in the plans and specifications, a lower cost project/bid may result. The bidder is to bid the project on the basis of using the material(s) as named keeping in mind that all materials named herein by manufacturer is not to prohibit the bidder considering using in his bid what he consider to be an equal material except where the City has designated a sole product. Once the bids have been opened the successful Contractor may discuss with the City the use of another product; which may result in a determination by the City that the other product is equal and possibly that by the City allowing the use of the Contractor proposed equal that a change in the contract amount may result.
SECTION 5 – UTILITIES
5-1 LOCATION
The following is hereby added to this subsection of the Standard Specifications:
The location and existence of any underground utility or substructure was obtained from a search of available records. No guarantee is made or implied that the information is complete or accurate.
It shall be the Contractor’s responsibility alone to determine the exact location of underground utilities or substructures of every nature and to protect them from damage. The Contractor shall excavate and expose all high risk underground facilities. The Contractor shall notify the owners of all known utilities and substructures as set forth in the Specifications.
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SECTION 6 – PROSECUTION, PROGRESS, AND ACCEPTANCE OF WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK
The following is hereby added to this subsection of the Standard Specifications:
The Contractor’s proposed Construction Schedule shall be submitted to the Engineer within ten working days after the date of the Agency’s execution of the Contract Agreement. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered.
Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed Construction Schedule and delivery dates, arrange utility coordination, discuss construction methods, and clarify inspection procedures.
The Contractor shall submit periodic Progress Reports to the Engineer by the last day of each month. The Report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports.
6-7 TIME OF COMPLETION
6-7.1 General
This subsection of the Standard Specifications shall be replaced by the following:
The contract period for this project is Seventy -five (75) working days. To begin from the effective date of the Notice-to-Proceed issued by the City.
6-7.2 Working Day.
The following is hereby added to this subsection of the Standard Specifications:
The Contractor’s activities shall be confined to the hours between 8:00 a.m. and 4:30 p.m., Monday through Friday, excluding holidays, for daytime work and to the hours between 8:00 p.m. starting Monday and 5:00 a.m. ending Saturday, excluding holidays, for nighttime work. Deviation from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead, and travel time. The service fees will be deducted from any amounts due the Contractor. Should the Contractor choose nighttime work, any and all lighting and traffic control, as needed, shall be provided by the Contractor.
6-9 LIQUIDATED DAMAGES
The liquidated damages value is hereby amended to be $1,000.00 per day.
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SECTION 7 – RESPONSIBILITIES OF THE CONTRACTOR
7-1 CONTRACTOR’S EQUIPMENT AND FACILITIES.
The following is hereby added to this subsection of the Standard Specifications:
7-1.4 A noise level limit of 86 dba at the distance of fifty feet shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel.
7-1.5 All noise producing project equipment and vehicles using internal combustion engines shall be equipped with mufflers, and air inlet silencers where appropriate, in good operating condition that meet or exceed original factory specifications. Mobile or fixed “package” equipment (e.g. arc -welders, air compressors) shall be equipped with shrouds and noise control features that are readily available for that type of equipment.
7-1.6 All mobile or fixed noise producing equipment used on the project, which is regulated for noise output by a local, state, or federal agency, shall comply with such regulation while in the course of project activity.
7-1.7 Electrically powered equipment instead of pneumatic or internal combustion powered equipment shall be used, where feasible.
7-1.8 Material stockpiles and mobile equipment staging, parking, and maintenance areas shall be located as far as practical from residences.
7-1.9 The hours of conventional construction activities shall be restricted to the periods and days permitted by the local noise or other applicable ordinance. In accordance with the City of Montebello Noise Ordinance, these activities include (but are not limited to) construction, noisy maintenance activities, all spoils and material transport, demolition, and grading and are prohibited between the hours of 4:00 p.m. and 8:00 a.m. on weekdays (Monday through Friday), Saturday and Sundays, and legal holida ys, except in cases of emergency as determined and approved in writing by the Public Works Director.
7-1.10 The use of noise producing signals, including horns, whistles, alarms, and bells shall be for safety warning purposes only.
7-1.11 No project related public address, paging, two-way radio, or music system shall be audible at any adjacent residence.
7-1.12 The on-site construction supervisor shall have the responsibility and authority to receive and resolve noise complaints. A n appeal process to the City shall be established prior to construction commencement that will allow for resolution of noise problems that cannot be immediately solved by the site supervisor.
7-1.13 The Contractor shall develop a project noise control plan, which shall be approved and implemented prior to commencement of any construction activity.
7-1.14 Noise control features and plans shall be reviewed and approved by a noise control engineering professional.
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7-1.15 Contract incentives may be offered to the construction contractor to minimize or eliminate noise complaints resulting from project activities.
7-1.16 The erection of temporary sound wall barriers shall be considered where project activity is unavoidably close to residences.
7-1.17 Caltrans Standard Specifications (Sections 7 and 42) and Standard Special Provisions (that provide limits on construction noise levels) shall be applied and enforced by the City on the project Contractor.
7-1.18 Arrange noisiest operations together in the construction program to avoid continuing periods of annoyance.
7-1.19 If practical, implement project noise abatement features prior to construction.
7-2 LABOR
7-2.2 Laws. The following is hereby added to this subsection of the Standard Specifications:
The Contractor, and all subcontractors, suppliers and vendors, shall comply with all AGENCY, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments. The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers. In accordance with the labor Code, as provided in Section 1773 et seq., the City has on file in the City Clerk’s office the latest prevailing rates as established by the Director of Industrial R elations of the State of California.
The Contractor shall not pay less than these rates.
7-3 LIABILITY INSURANCE
The liability insurance coverage values are hereby amended to be:
A combined single limit policy with aggregate limits in the amount of $2,000,000 will be considered equivalent to the required minimum limits. A pro forma copy of the policy(s) shall be submitted to the City. A certificate of endorsement naming the City and its Agents as additional insured identifying the coverage limits, dates of coverage insurance provided, and project number is required. See Sample Certificate of Liability Insurance and Additional Endorsement Page in Attachment E.
7-5 PERMITS.
The text of Subsection 7-5 of the Standard Specifications is hereby deleted and replaced with the following:
Prior to the start of any work, the Contractor shall take out the applicable AGENCY permits and make arrangements for AGENCY inspections. The AGENCY will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain an AGENCY business license and shall be licensed in accordance with the State Business and Professions Code. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity.
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The Contractor shall pay all costs incurred by the permit requirements.
7-9 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS.
The second paragraph of Subsection 7- 9 of the Standard Specifications is hereby deleted and replaced with the following:
The Contractor shall relocate, repair, replace or re -establish all existing improvements within the project limits which are not designated for removal (e.g., curbs, sidewalks, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, structures, etc.) which are damaged or removed as a result of the operations or as required by the Plans and Specifications.
The City and Contractor shall conduct a walk through at all project locations and document the condition of the improvements (curb and gutter, cross gutters, driveways…and all indicated in the above paragraph), and any damage to these existing improvements shall be repaired by the Contractor, to the satisfaction of the City, and at Contractor’s expense. Upon project completion the Contractor and the City Inspector shall conduct a walkthrough of the streets paved, and inspect the condition of all existing concrete works and other improvements adjacent to the streets pavements slated for rehabilitation.
Where existing traffic striping, pavement markings, and curb markings are damaged or their reflectivity reduced by the Contractor’s operations, such striping or markings shall also be considered as existing improvements, and the Contractor shall repaint or replace such improvements. Contractor shall also be responsible to clean all existing striping on all streets used by Contractor’s equipment, specially truck tire tracking of bituminous materials
Reallocations, repairs, replacements or re- establishments shall be at least equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified.
The last paragraph of Subsection 7-9 of the Standard Specifications is hereby deleted and replaced with the following:
All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing, or re-establishing existing improvements shall be included in the bid.
7-10 PUBLIC CONVENIENCE AND SAFETY.
The subsection 7- 10.1 of the Standard Specifications is hereby deleted and replaced with the following:
7-10.1 Traffic and Access.
The Contractor shall notify the occupants of all affected properties in writing at least forty -eight hours (2 working days) prior to any temporary obstruction of access. Vehicular access to the property line shall be maintained except as required for construction for a reasonable period of time. No overnight closure of any driveway will be allowed except as permitted by the City Engineer.
During the installation of the asphalt pavement , the contractor can close the street to work but the street may not be allowed to remain closed overnight except as permitted by the City Engineer. The Contractor must submit a traffic control plan to the City and obtain approval
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of same in writing from the Public Works Director. The Contractor shall maintain at least one lane of traffic in each direction at all times during construction. The plan shall be prepared per latest edition of California Manual on Traffic Control Devices (CA-MUTCD).
Under situations of sidewalk closure to pedestrians, the Contractor shall post advance notice on barricades to direct pedestrian to use the sidewalk on the opposite side of the street or the Contractor may elect to provide continuous K-rail in the curb lane to allow pedestrians to walk in the curb lane behind the K-rail. Any and all devices such as plates, barricades, K-rails and notices shall be continuously maintained for pedestrian and vehicle safety. No curb lanes shall be closed during non-working days of the week. Appropriate advance warning signs shall be continuously maintained as needed during the project. All such devices, warning signs and interruptions of normal vehicle lanes, parking lanes and pedestrian walkways shall be shown on the Traffic Control Plan for advance approval by the Agency.
Clearances from traffic lanes shall be five feet to the edge of any excavation and two feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction.
Clearances from traffic lanes shall be five feet to the edge of any excavation and two feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction.
Any striped roadway shall be delineated by the C ontractor with temporary raised reflective markers when it is to be left un-striped overnight.
7-10.3.1 Street Closures, Detours, Barricades.
This subsection is added to section 7-10.3 of the Standard Specifications:
Street closures will not be allowed except as specifically permitted by the Engineer.
At the Pre -Construction meeting, the Contractor shall submit to the Engineer a detailed written plan for traffic control and construction sequencing for the project. The plan shall include drawings as necessary to clearly outline how traffic flow and pedestrian walkways will be handled during the course of construction and where detour and advance notice signs will be posted.
Traffic lane transitions shall not be sharper than a taper of thirty to one.
Temporary traffic channelization shall be accomplished with barricades , K -rail sections or delineators. Temporary striping will not be allowed unless specifically permitted by the Engineer.
The Contractor shall prepare any plans that may be required for temporary striping to the satisfaction of the Engineer. In no event will temporary str iping be allowed to remain on finish pavement surfaces.
In no case shall traffic be diverted from the existing traveled way without prior approval of the Public Works Director.
The contractor shall include i n his Traffic Control Plan use of lighted message boards to notify traffic of project and any changes in vehicle or pedestrian travel routes.
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If the Contractor shall fail to provide and install any of the signs or traffic control devices ordered by the Engineer, the Engineer may either stop the work or cause such signs or traffic control devices to be placed by others and charge the cost therefor against the Contractor, and deduct same from the next progress payment
7-10.6 Protection of the Public
Subsection 7-10.6 is hereby added to Section 7 of the Standard Specifications as follows:
It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as its operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public services, or from the failure of partly completed work or pa rtially removed facilities. Unusual conditions may arise on the work, which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.
Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor’s operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor’s operations under this contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the opinion of the Engineer may seem reasonable and necessary.
The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the AGENCY for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety.
SECTION 8 – FACILITIES FOR AGENCY PERSONNEL
The following is hereby added to this subsection of the Standard Specifications:
No field offices for AGENCY personnel will be required, however, the AGENCY personnel shall have the right to enter upon the project at all times and shall be admitted to the offices of the Contractor for the project in the City if so provided by the Contractor for his own personnel.
SECTION 9 – MEASUREMENT AND PAYMENT
9-3 PAYMENT
9-3.2 Partial and Final Payment.
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The text of Subsection 9-3.2 of the Standard Specifications is hereby deleted and replaced with the following:
The closure date for the purpose of making partial progress payments will be on or about the twenty-fifth (25th) day of each month. The Contractor shall prepare the approximate measurement of the work performed through the closure date and submit it to the AGENCY for approval along with an updated construction schedule.
When the work is complete, the Engineer will determine the final quantities of the work performed and prepare the final progress payment.
Payments are commonly authorized and made within forty-five days following the last day of the month submitted. However, payments will be withheld pending receipt of any outstanding reports required by the contract documents. In addition, the final progress payment will not be released until the Contractor re turns the control set of Plans and Specifications showing the as -built conditions and any other required documents.
A full five percent (5%) retention will be deducted from all progress payments. The final retention will be authorized for final payment forty-five (45) days after the date of recordation of the Notice of Completion.
The Contractor, however, may receive interest on the retention for the length of construction, or receive the retention itself as long as the retention is substituted with escrow holder surety of equal value.
At the request and expense of the Contractor, surety equivalent to the retention may be deposited with the State Treasurer or a State or Federally chartered bank as the escrow agent, who shall pay such surety to the Contractor upon satisfactory completion of the contract.
Sureties eligible for investment shall include those listed in Section 16430 of the State Government Code or bank or savings and loan certificates of deposit.
Any escrow agreement entered into shall contain the following provisions:
(a) The amount of surety to be deposited;
(b) The terms and conditions of conversion to cash in case of default of the Contractor; and
(c) The termination of the escrow upon completion of the contract.
9.3.3 Delivered Materials.
This subsection of the Standard Specifications is hereby replaced in its entirety by the following:
Materials and equipment delivered but not incorporated into the work will not be included in the estimate for progress partial payment.
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SECTION 10 – CITY STANDARDS, STANDARD PLANS AND DRAWINGS
Section 10 is hereby added to the Standard Specifications as follows:
All public improvements, construction and dedications required and described in this manual shall conform to the standards and specifications of the City. Standards, Standard Plans and Drawings of the following agencies are used by the City of Montebello and are part of the City’s standards.
Where there is ambiguity or conflict between standards over which standard shall apply, the Public Works Director shall determine what shall apply, and his determination shall be final. All construction is subject to the approval of the Public Works Director.
Standard Plans – Standard Plans for Public Works Construction, SPPWC , “Latest Edition and Supplement”.
Los Angeles County Public Works Department – Grey Book and all plans except those modified or replaced by City Standards.
Los Angeles County Flood Control District - Applicable storm drains.
Sanitation Districts of Los Angeles County - Applicable sewer and manholes.
State of California – California Department of Transportation (Caltrans) Standard Specifications and Standard Plans - Pavement markings and traffic loops.
City Standards - All applicable standard plans.
Standard Specifications - The latest edition of, and applicable amendments to, the “Standard Specifications for Public Works Construction (SSPWC).”
California Manual on Uniform Traffic Control Devices (CA-MUTCD), “Latest Edition”.
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SPECIAL PROVISIONS
PART 2 – BID ITEM DESCRIPTIONS
FOR
FY 2023-24 SB 1 ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT
C.P. No. 913
IN THE CITY OF MONTEBELLO
All Bid Items shall be in accordance with the Standard Specifications for Public Works Construction (SSPWC), including supplements, State of California Department of Transportation (Caltrans) Standard Specifications, Latest Edition, and the Special Provisions and General Conditions of these specifications.
Base Bid items
Bid Item No. 1 Mobilization/Demobilization
Mobilization shall conform to the provisions of Sections 9-3.4 of the Standard Specifications.
Mobilization and demobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, materials, and incidentals to and from the project site necessary for work on the project and for all other work and operations which must be performed or costs incurred including bonds, insurance, and financing prior to beginning work on the various contract items on the project site. Mobilization shall also include the time, materials, a nd labor to move the necessary construction equipment to and from the site, supervisory time on the job by the Contractor’s personnel to keep the construction site in a safe condition, and all other related work as required at all times and for all non-working days during the construction period. The Contractor is responsible for securing an adequate storage site for equipment and materials. Demobilization includes removal of all equipment and materials from the site, clean up and restoration of the work s ite at the end of project. Mobilization shall also include pressure washing of all USA markings, clearing and grubbing operations preceding and post construction consisting of removing all natural and artificial objectionable materials from the Right-of- Way in construction areas, road approaches and material sites. Clearing and grubbing shall conform to the provision of section 300- 1 of the standard specifications.
Payment for Mobilization/Demobilization shall be paid for at the price bid as a Lump Sum (LS) and shall be considered full compensation for mobilization and demobilization from the job site and no additional compensation will be allowed, therefore.
Bid Item No. 2 - Traffic Control
Traffic Control, Traffic Control plan, construction signing and traffic maintenance shall comply with the provisions of Subsection 7- 10 of the Standard Specification, Subsection 56- 2 of the
Caltrans Standard Specifications, and the current requirements set forth in the “Manual of Traffic Controls for Construction and Maintenance Work Zones” published by the Department of Transportation, State of California, and California Manual on Uniform Traffic Control Devices (CA-MUTCD), Latest Edition, by the Federal Highway Administration and California, the traffic control plans and these Special Provisions.
The Contractor shall maintain the following clearances from the edge of traffic lanes:
1) 5 feet to any excavation,
2) 2 feet to curbs or temporary concrete barriers,
3) 10 feet to poles and other obstructions on uncurbed roadways.
If determined by the Engineer that it is necessary to decrease these minimum distances to allow for the prosecution of the work, the Contractor shall provide all protective devices required by the Engineer to adequately protect the public.
PUBLIC CONVENIENCE
Within ten (10) working days after the date of the City’s execution of the Contract Agreement the Contractor shall submit a proposed Construction Schedule for approval . Based on the approved project schedule, the Contractor shall notify residents and businesses of the proposed work and post temporary “NO PARKING” signs at no cost to the City. Signs shall be posted at all intersections, and on each side of the street a maximum of 200 feet between signs. Signs may not be attached to existing poles, street lights standards or trees. All signs must be posted on delineators or stakes provided by the Contractor. The “NO PARKING” signs shall be in place not less than seventy two (72) hours prior to performing the work; therefore a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the Engineer at least seventy -two (72) hours prior to grinding and paving the street. All conflicting parking signage shall be covered. If Contractor delays to start the work, then all NO PARKING SIGNS shall be revised to reflect the exact date the Contractor will begin work on a specific street, 72 hours prior to beginning of work.
Due to the nature of this project involving major inconvenience to residents and businesses, a good Public Relations Program is mandatory and evidence of satisfactory past performance in this area will be required.
The Contractor is to distribute two (2) “Public Notice” to each residence and business affected by the project. The first notice shall be distributed ten (10) calendar days prior to the start of any work. The second notice shall be distributed at least seventy two (72) hours prior to the start of work on a specific section of the street. A sample copy of the notice must be approved by the City.
Said notice shall be attached to a red information hanger provided by the Contractor and hung on the gate or front door knob. The Contractor shall also coordinate with the bus services to ensure the safe operation of buses and access to bus stops in the construction area. Notices shall be in English and Spanish languages.
The Contractor shall also coordinate with the street sweeping, trash disposal, Montebello Bus Lines and postal services agencies to ensure the safe operation of their vehicle and access in the construction area.
All complaints received by the City associated with the construction project alleging damage to private property and vehicles shall be responded to by the Contractor within twenty-four (24) hours (one working day) of notification. Failure to comply with this provision may result in a penalty of One Hundred dollars ($100.00) per occurrence.
All trucks, which the Contractor proposes to use, that exceed the legal load limit when loaded will be required to have overweight permits issued by the City. The Contractor shall be responsible for adequate barricading of the work area and controlling of traffic in the vicinity of the project as specified in Subsection 7-10 of the General Provisions.
PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary measures to protect work and prevent accidents during any and all phases of the work. The Contractor shall repair all damaged pavement as a result of vandalism (i.e., vehicle tracks, footprints, graffiti, etc.) If deemed necessary by the City, the Contractor shall repair the defective area in accordance with these special provisions.
EQUIPMENT PARKING AND CONSTRUCTION BY-PRODUCT STORAGE
Contractor shall not park any construction equipment on the streets to be overlaid. Also Contractor shall not store construction byproducts on the streets to be overlaid.
CONSTRUCTION SIGNING
Construction signing shall consist of furnishing, installing, maintaining and removing construction signs and barricades as required by the “California Manual on Uniform Traffic Control Devices”, CA-MUTCD. The traffic control system shall be installed on a road prior to starting work for that road and shall not be removed until all work has been completed on that road. Existing speed limit signs, which conflict with the work zone speed limit, shall be covered during the entire construction period.
TRAFFIC MAINTENANCE
The Contractor shall be responsible for handling vehicular and pedestrian traffic in accordance with Subsection 7-10 of the Standard Specifications and these Special Provisions.
The Contractor shall prepare all necessary traffic control plans and submit to the City for approval at the pre- construction meeting. The traffic control plans shall be prepared by a California Licensed Traffic Engineer and shall show:
1. Notification Signs. A notification sign for each street section shall be posted 10 days before to beginning of any work on that street section. The sign shall be constructed to the standard shown in the back of the specification
2. Existing and temporary lane lines.
3. Dimensions of the work zone and street improvements.
4. Advance warning signs.
5. Delineators
6. Lighting, for nighttime work.
The plans shall be submitted to the City at the preconstruction meeting prior to commencing work and shall incorporate a complete and separate plan for each stage of construction proposed by the Contractor. This plan shall indicate the sequence of lanes or portions of lanes being closed for each phase. The traffic control plans shall indicate the travel plan for each phase of construction.
The traffic control plans shall state:
1. That the plan will conform to “California Manual on Uniform Traffic Control Devices”, CA-MUTCD.
2. Emergency contact person and phone number.
3. Minimum lane widths and minimum clearance to obstructions.
The traffic control plan shall be approved by the City of Montebello prior to beginning any removals.
The Contractor shall cooperate with the City of Montebello relative to handling traffic through all work areas and shall make his own arrangements relative to keeping the working area clear of parked vehicles and maintaining clear access to driveways.
The Contractor shall furnish and install construction notification signs as shown on traffic control plans and as specified by the City of Montebello.
The Contractor shall provide for controlled pedestrian crossings through the work. Crossings shall provide pedestrians a means of passing over or through the work without tracking tack coat or hot asphalt concrete or P.C.C. work or endangering pedestrian safety. All temporary pedestrian crossings shall be in compliance with the latest Americans with Disabilities Act design standards and supplements.
At intersections, if a cross road needs to be temporarily closed when work is in progress through the intersection and the anticipated traffic delay is more than five (5) minutes, a detour sign shall be installed on the cross street and shall include the installation of advance signing displaying the anticipated delay time. The signing of the detour route shall be approved by the Engineer prior to installation of the detour and closure of the road.
The Contractor shall provide for one lane of travel in each direction at all times unless approved by the Engineer. When two- way traffic is restricted to one lane in each direction, and when applying paving past intersecting roads, traffic shall be controlled as required by the “California Manual on Uniform Traffic Control Devices”, CA-MUTCD. A pilot car and driver will be required at various locations if control by flaggers and/or control devices proves deficient in the opinion of the Engineer. In no case shall the Contractor provide less than one (1) lane of travel in each direction through the construction zone including cross-streets.
Contractor’s equipment and personal vehicles of the Contractor’s employees shall not be parked on the traveled way at any time. Overnight parking of construction equipment shall be confined to an approved storage site selected by the Contractor and approved by the City.
TEMPORARY GUIDE MARKERS
Temporary guide markers shall be portable Caltrans Standard Specifications approved delineators.
Only one type of temporary guide marker shall be used on any road at any one time.
Temporary guide markers shall be placed adjacent to the edge of all vertical lips or excavations that exceed 3/4 inches. If the temporary guide markers are damaged, or are not in an up-right position, from any cause, said markers should immediately be replaced or restored to their original locations, in an upright position by the Contractor.
PORTABLE DELINEATORS
The vertical portion of the portable delineators shall be brilliant orange or predominantly orange in color. The posts shall be not less than 100 square inches, measured through the vertical axis of the delineator, normal to the roadway. The minimum height shall be thirty-seven (37) inches above the traveled way.
Two 4-inch nominal width reflective bands shall be mounted a minimum of 1 ½ inches apart and at a height on the post so that one reflective band will be between 2.5 feet and 3 feet above the roadway surface.
Reflective bands shall be flexible vinyl plastic, either white or yellow, and shall have not less than the following dry reflective values at a 0.2 degree divergence angle, expressed I units if candlepower per foot-candle per square foot. The wet reflective values shall not be less than ninety percent (90%) of the dry values.
Dry Reflective Value
Angle of Incidence 4º 5º 30º White 250 165 50
Yellow 10 110 50
All tests for reflective values shall be performed in accordance with California Test Method No. 642.
The portable delineators shall be spaced as necessary for proper delineation; however, in no case shall the spacing between portable delineators exceed thirty (30) feet on tangents or twenty (20) feet on curves.
FLUORESCENT TRAFFIC CONES
Provide lighted flashers and lighting for night time. Traffic cones shall be fluorescent new or reconditioned and of good commercial quality, flexible material suitable for the purpose intended.
The outer section of the portion above the base of the once shall be highly pigmented fluorescent orange polyvinyl compound. The overall height of the cone shall be anchored in a manner such that the traffic cone will remain in an upright position. Lighted flashers and lighting shall be provided additionally for nighttime.
The fluorescent traffic cones shall be spaced as necessary for proper delineation; however, in no case shall the spacing between fluorescent cones exceed thirty (30) feet on tangents or twenty (20) feet on curves.
STRIPING
Temporary striping and marking for traffic control shall conform to Section 310- 5.6.5 of the Standard Specifications. Temporary striping and marking which has no further use shall be removed by wet sandblasting, and all sand used in sandblasting shall be removed without delay as the sandblasting operation progresses.
RESTRICTIONS ON CLOSURE OF STREETS AND TRAFFIC LANES
The Contractor shall conduct all operations so as to provide access to the adjoining properties and have no greater length or quantity of work under construction that can be properly prosecuted with a minimum of inconvenience to the public.
The Contractor shall construct temporary A.C. ramps or equal to provide safe and drivable access to residents and business properties daily.
The Contractor shall coordinate all shipments and deliveries to businesses. If steel plates are required, they shall be provided by the Contractor at no additional cost to the City.
The Contractor shall be responsible for furnishing, placing and maintaining barricades and lights as necessary to protect the public from danger due to the work being done.
Payment for Traffic Control shall be paid for at the price bid as a Lump Sum (LS) and shall be considered full compensation for traffic control throughout the project site and no additional compensation will be allowed, therefore.
Bid Item No. 3 – Implementation of BMPs
Best Management Practices (BMP), erosion damage clean -up, and removal of debris from the project site, NPDES requirements, or removal of soil and other materials deposited on public streets by construction traffic. Best Management Practices (BMP) shall be defined as any program, technology, process, citing criteria, operating method, measure, or device, which controls, prevents, removes, or reduces pollution. The Contractor shall obtain and refer to the California Storm Water Best Management Practice Handbooks, Volume 3, Construction BMP Handbook and
the Los Angeles County Department of Public Works Best Management Practices Handbook for Construction Activities.
Los Angeles County Department of Public Works
Cashier’s Office
900 South Fremont Avenue
Alhambra, CA 91803
Telephone: 626-458-6959
The Contractor shall have a minimum of two readily accessible copies of each publication on the Contract site at all times plus any copies of applicable environmental mitigation plans.
Additional BMPs may be required as a result of a change in actual field conditions, contractor activities, or construction operation. When more than one BMP is listed under each specific BMP category, the Contractor shall select the appropriate and necess ary number of BMPs within each category in order to achieve the BMP objective.
BMPs for Contractor activities shall be continuously implemented throughout the year and project time period. BMPs for erosion control and sedimentation shall be implemented during the period from October 15 to April 15, and whenever the National Weather Service Predicts rain within 24 hours. BMPs for erosion control and sedimentation shall also be implemented prior to the commencement of any Contractor activity or construction operation, which may produce run-off, and whenever run-off from other sources may occur.
The Agency (City), as a permittee thereto, is subject to enforcement actions by the State Water Resources Control Board, Environmental Protection Agency, and private citizens. The City will pass through to the Contractor any penalty assessed by these entities for each calendar day that the Contractor has not fully implemented the BMPs specified for the Contract and/or is otherwise in noncompliance with these provisions. In addition, the City will deduct, from the final payment due the Contractor, the total amount of any fines levied on the City, plus legal and staff costs, as a result of the Contractor’s lack of compliance with these provisions and/or less than complete implementation of the specified BMPs.
Payment for Implementation of BMPs shall be paid for at the price bid as a Lump Sum ( LS) and shall be considered full compensation for the temporary installation of best management material and use of equipment to install products at the job site and no additional compensation will be allowed, therefore.
Bid Item No . 4
– Remove (Grind) Existing Asphalt Concrete ( AC Pavement ) to Uniform depth. Full Street Width Depth of 2-inches
Cold milling shall conform to the provisions of Section 302- 1 of the Standard Specifications for Public Works Construction. The Contractor shall cold mill existing asphalt concrete (AC) pavement to a depth of 2” required for the placement of new pavement as shown on the plans and as directed in the field by the Engineer. All work shall be completed in accordance with lines and grades, and typical cross -sections shown on the drawings. Any extra cold milling beyond the shown limits shall be at the Contractor’s expense.
All existing asphalt concrete (AC) pavement to join new construction shall be sawcut in a straight line. Contractor shall exercise due caution to avoid any damage to existing improvements, protecting in- place of existing water mains, sewers, storm drains, meters, valve covers, wall, fences, curbs, fire hydrants, telephone and power poles, and other existing structures.
It is the Contractor’s responsibility to perform whatever additional exploration is necessary to avoid causing any damage to the existing utilities under the work area. Any damage done by the Contractor shall be repaired or replace as called out in Section 7-9 of the Standard Specifications for Public Works Construction at the Contractor’s expense.
This work shall consist of cutting existing asphalt concrete (AC) pavement to facilitate its removal.
Any saw cutting shall be accomplished by the use of a power-driven saw to provide a clean, straight break without loosening, cracking, or damaging adjoining asphalt or concrete. A clean sawcut edge shall be maintained until surface course AC is constructed. Under this item, the use of a grinder will not be allowed in lieu of power-driven saw.
During the cold milling operation, the Contractor shall remove all loosened materials from milled areas, haul away and dispose of them at a legal site as specified in Sub-section 300-1.3 of Standard Specifications for Public Works Construction and submit evidence of the proper disposal to the City of Montebello. The Contractor shall abate dust nuisance by cleaning, sweeping, and sprinkling with recycled water (if available) or other means as necessary.
Any petromat found during grinding shall be removed by scraping and by burning it with a torch.
The Contractor shall be responsible to assume the cost of removing, hauling, recycling and any other incidental of any petromat /engineering fabric found during grinding operation and no adjustment on the Bid price shall be made.
The Contractor shall exercise extreme care while grinding existing pavement as not to damage existing pavement.
Also, The Contractor shall remove all asphalt residuals along existing gutter.
Payment for Cold Milling of Existing Asphalt Concrete (AC) Pavement shall be paid for at the price bid per Square Foot (SF) and shall be considered full compensation for furnishing labor, materials, equipment, saw cutting , removals, hauling and disposal of asphalt concrete materials excavated or grinded, grade for the base, crack sealing, compaction and no additional compensation will be allowed, therefore.
Bid Item No. 5 – Construct 2" AC Overlay
All work shall conform to Sections 302- 5 and 400- 4 of the “Standard Specifications for Public Works Construction” and these Special Provisions.
Contractor shall use C2-PG 64-10 for 1” and 2” A.C. overlay.
The Contractor shall use a PG Asphalt Binder.
PG Asphalt binder shall conform to the following requirements:
1. Description
Asphalt shall consist of refined petroleum or a mixture of refined liquid asphalt and refined solid asphalt, prepared from crude petroleum. Asphalt shall be:
A. Free from residues caused by the artificial distillation of coal, coal tar, or paraffin.
B. Free from water.
C. Homogeneous.
2. Materials
A. General
The Contractor shall furnish asphalt in conformance with the State of California Department of Transportation (Caltrans) “Certification Program for Suppliers of Asphalt.” Caltrans maintains the program requirements, procedures, and a list of approved suppl iers can be obtained from (Caltrans).
The Contractor shall ensure the safe transportation, storage, use, and disposal of asphalt. The Contractor shall prevent the formation of carbonized particles caused by overheating asphalt during manufacturing or construction.
B. Grades
Performance graded (PG) asphalt binder shall be PG 64-10 and conform to the following:
Performance Graded Asphalt Binder
Property
AASHTO
Test
Method
Specification
Grade
PG
58-22 a
PG
64-10
PG
64-16
PG
64-28
PG
70-10
Original Binder
Flash Point, Minimum ºC T48 230 230 230 230 230
Solubility, Minimum % b T44 99 99 99 99 99
Viscosity at 135ºC, c
Maximum, Pa’s
T316
3.0 3.0
3.0 3.0
3.0 Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*/sin(delta), kPa
T315
58 1.00
64 1.00
64 1.00
64 1.00
70 1.00
RTFO Test e,
Mass Loss, Maximum, %
T240
1.00 1.00
1.00 1.00
1.00
RTFO Test Aged Binder
Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*/sin(delta), kPa
T315
58 2.20
64 2.20
64 2.20
64 2.20
70 2.20
Ductility at 25ºC
Minimum, cm
T51
75 75
75 75
75 PAV f Aging,
Temperature, ºC
R28
100
100
100
100
100
Notes:
a. Recommended as asphalt rubber base stock for high mountain and high desert area. b. The Engineer may waive this specification if the supplier is a Quality Supplier as defined by the Caltrans’ “Certification Program for Suppliers of Asphalt.” c. The Engineer may waive this specification if the supplier certifies the asphalt binder can be adequately pumped and mixed at temperatures meeting applicable safety standards. d. The sample will be tested at 3ºC higher if it fails at the specified test temperature. G*sin(delta) shall remain 5000 kPa maximum.
e. “RTFO Test” means the asphaltic residue obtained using the Rolling Thin Film Oven Test, AASHTO Test Method T240 or ASTM Designation: D 2827.
f. “PAV” means Pressurized Aging Vessel.
C. Sampling
The Contractor’s asphalt supplier shall provide a sampling device in the asphalt feed line connecting the plant storage tanks to the asphalt weighing system or spray bar. The sampling device shall be accessible between 600 and 750 mm (30 inches) above the platform. The supplier shall provide a receptacle for flushing the sampling device.
The sampling device shall include a valve:
1) With a diameter between 10 and 20 mm.
2) Manufactured in a manner that a one- liter sample may be taken slowly at any time during plant operations.
3) Maintained in good condition.
The Contractor’s supplier shall replace failed valves.
RTFO Test and PAV Aged Binder
Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*sin(delta), kPa
T315
22 d
5000
31 d
5000
28 d
5000
22 d
5000
34 d
5000
Creep Stiffness,
Test Temperature, ºC
Maximum S-value, MPa
Minimum M-value
T313
-12
300
0.300
0 300
0.300
-6
300
0.300
-18
300
0.300
0 300
0.300
In the presence of the City Engineer, the Contractor’s supplier shall take 2 one -liter samples per operating day. Round friction top containers with one -liter capacity for storing samples shall be provided.
D. Applying Asphalt
Unless otherwise specified, the Contractor shall heat and apply asphalt in conformance with the provisions in Caltrans Standard Specifications Section 93, “Liquid Asphalts.”
The Contractor shall apply paving asphalt at a temperature between 120ºC and 190ºC. The City Engineer will determine the exact temperature of paving asphalt.
Subgrade preparation shall conform to Section 301- 1 of the Standard Specifications for sections containing no aggregate base. After removal of the existing pavement section to the depths required to place the new AC section, re -compaction of the existing subgrade, if non-AC or non- PC, will be required to 95 percent in conformance with the requirements set forth in Section 301-
1.3 of the Standard Specifications for Public Works Construction.
At all locations where new asphalt concrete pavement is joining existing asphalt pavement, the Contractor shall sawcut or cold mill/grind existing pavement to provide straight neat lines and place the new asphalt concrete to form a smooth transition. Payment for saw-cutting/grinding and removing the existing pavement shall be included in a separate Bid Item.
The Contractor shall be responsible for maintaining location of, and access to, all water line gate valves during construction operations.
Initial or breakdown compaction shall consist of a minimum of three roller passes coverage of a layer of asphalt mixture. A pass shall be a movement of a roller in both directions over the same path. Coverage shall be as many passes as are necessary to cover the entire width being paved.
Overlap between passes during any coverage made to ensure compaction without displacement of material in accordance with good rolling practice shall be considered a part of the coverage being made and not a part of a subsequent coverage. Each coverage shall be completed before subsequent coverage is started. Pneumatic rollers shall not be used without prior approval of the City Engineer. The top AC layer of each lane, once commenced, shall be placed without interruption.
Within the State Right- of-Way, transporting, spreading and compacting of the AC shall comply with section 39- 3.04 of Caltrans Standard Specifications (Latest Edition). The proportion of aggregate, amount of asphalt binder and the required asphalt content s hall comply with Caltrans Standard Specifications (Latest Edition). Tack coat applications and requirements shall follow section 39- 1.03C(6) of Caltrans Standard Specifications (Latest Edition). Tack coat shall be applied to all vertical surfaces of existi ng pavement in the surfacing against which additional material is to be placed and to a pavement to be surfaced.
Measurement
The quantities of the asphalt concrete to be paid for will be measured by the actual tonnage (ton) of material and no additional compensation will be allowed therefor. The Contractor shall furnish to the Engineer at the time of delivery of the material on the job site a legible copy of a Licensed Weighmaster’s Certificate showing gross, tare, and net weights of each truckload of asphalt concrete mixture.
Payment for Construction of Conventional Asphalt shall be per the unit price bid per Ton (TON), and shall include full compensation for furnishing all labor, materials, tools, equipment, all surface preparation, including crack cleaning and sealing, soil sterilant, tack coating, spreading, grading, compacting, hauling, proper disposing, and incidentals for doing all the work involved complete in place.
Contractor shall insure that asphalt quantities are available from the plant to pave all the street sections slated in this project, and Contractor shall not proceed with grinding operations , unless AC quantities have been secured to be available for immediate placement.
The City will not compensate the Contractor for any additional costs incurred by change or lack of availability of asphalt binders or variation of oil pipes.
Temporary asphalt concrete work where required by the Engineer for traffic control or other purposes shall be considered included in the price bid for Traffic Control and no additional compensation will be allowed.
Bid Item No. 6 – Provide Construction Survey & Monument Restoration
It shall be the responsibility of the Contractor to supply any and all construction surveying and staking required. All surveying shall be performed under the direct supervision of a California Licensed Land Surveyor, or a Civil Engineer duly licensed to perform land surveying.
It is the Contractor’s responsibility to Re -establish Survey Monuments and Centerline ties as disturbed in the field and shall conform to Standard Specification for Public Works Construction Section 309 and as modified below. All work done on monuments shall be recorded and copies thereof filed with the City of Montebello Engineer and the County Surveyor. This work will include all reestablishment of all monuments that are disturbed through the course of completing this project, including property tags due to any concrete removal and replacement at sidewalk or curb and gutter.
A corner record survey shall be completed and filed with the County of Los Angeles Surveyor for each survey monument that the Contractor resets. A copy of each corner record shall be provided to the City of Montebello after filing with the County.
Customarily it is not required to conduct construction staking , however Contractor shall retain the services of the Land Surveyor assigned to the project, in the event surveying is required to match existing grades and provide positive drainage, or if reconstruction of cross gutter or any existing concrete work is necessary due to damage as a result of construction equipment used for this project, or as directed by the City.
Construction Staking consists of furnishing transportation, labor, materials, and equipment to provide surveying and field engineering under the direction of a land surveyor or professional engineer licensed in the State of California. Furnish skilled labor, instrument platforms, ladders and such other temporary structures, required lighting for making and maintaining points and lines in connection with the surveys required.
Construction Staking shall conform to the Standard Specification Section 2- 9. Work under this Section includes, but is not limited to, the following:
1. Establish and maintain horizontal and vertical control points from City of Montebello- supplied benchmarks and baselines.
2. Establish temporary benchmarks.
3. Layout of all work.
4. Construction staking for earthwork and paving work required on the project.
5. Control, staking, and grade checking for all earthworks.
6. Control for construction of reinforcing steel, concrete work, and structural steel work.
7. Maintain records on reproducible contract drawings (ASCII points file) of as-constructed locations of project components and features during the course of the project.
The City of Montebello reserves the right to check the accuracy of Contractor's survey measurements and calculations. Regardless of whether or not the City of Montebello exercises this right, the requirements for Contractor accuracy and adequacy will not be waived.
Copies of all completion survey notes, and other data shall be furnished to the City of Montebello prior to beginning work that requires their use.
Prior to completion of Project and when requested by the City of Montebello, Contractor shall submit a copy of project drawing and certificate signed by California Registered Land Surveyor or Professional Engineer as applicable, that elevations and locations of Work are in conformance with Contract Documents.
Contractor shall set permanent monuments and file “Record of Survey Map”. The contractor shall be responsible to maintain a complete and accurate log of control and survey work as it progresses.
Contractor shall field verify locations of survey control points prior to starting any work on the Project Site. Contractor shall establish and submit to the City of Montebello any temporary control points as necessary due to construction activity. The Contractor shall notify the City of Montebello of any discrepancies discovered and resolve prior to starting any work.
The Contractor shall lay out work from the City of Montebello's established control points, baselines, ranges and gauges and shall be responsible for all measurements in connection therewith. Furnish, at Contractor's expense, all stakes, templates, platforms, equipment, range markers, and labor as may be required in laying out any part of the Work from the points and lines established by the City of Montebello. The Contractor will be held responsible for the execution
of the Work to such lines and grades as may be established or indicated by the City of Montebello.
It shall be the responsibility of the Contractor to maintain and preserve all stakes and other marks established by the Surveyor/Engineer retained by the Contractor until authorized to remove them.
If such marks are destroyed by the Contractor or through negligence prior to their authorized removal, they may be replaced by the City of Montebello. The expense of replacement will be deducted from any amounts due, or to become due, the Contractor.
Surveying shall conform to methods, procedures, and requirements of the Caltrans Survey Manual.
Contractor shall set finish grades at a maximum of 25-ft. intervals for dirt, 25-ft. intervals for rock and at all grade breaks. Contractor shall establish or reestablish baselines and field control points as necessary and provide all basic site engineering to assure accurate locations and elevations for construction. It will be Contractor’s responsibility to verify location and elevation of existing structures and utilities as required for new work.
Control datum for survey may be indicated on Contract Drawings. Contractor shall locate and protect, or replace survey control and reference points, preserve permanent reference points during construction and provide record of survey for replacement at record monument. The Contractor shall report to the City of Montebello loss or destruction of any reference point or relocation required because of changes in grades or other reasons and replace dislocated survey control points based on original survey control. There will be no changes without prior written notice to the City of Montebello.
Payment for Construction Survey centerline ties and monuments shall be paid for at the contract unit price per Lump Sum (LS) and shall be considered full compensation for furnishing labor, materials, equipment and removal after construction, and no additional compensation will be allowed therefor. Contractor shall submit electronic files of surveys conducted for Progress Payments with each Pay Request.
Bid Item No. 7 – Replace Traffic loops
Contractor to walk the street sections tabulated for overlay and mark and document all locations where traffic loops exist and to be replaced. Contractor to e nsure replacement parts are available before proceeding with the removal of the loops.
Payment for replacement of traffic loops and advanced traffic loops shall be paid for at the contract unit price per Lump Sum (LS) and shall be considered full compensation for furnishing labor, materials, equipment and removal after construction, and no additional compensation will be allowed therefor. Contractor shall submit electronic files of surveys conducted for Progress Payments with each Pay Request.
Bid Item No 8- Traffic markings, striping, curb painting (if necessary or as directed by the City)including thermoplastic
Traffic Signing, Striping, Markings, and curb painting as shown on Contract Drawings shall conform to the Standard Specifications of the State of California (latest edition), Department of Transportation, Sections No. 82, 84 and 85 (CALTRANS) and also as modified below.
Traffic stripes, pavement markings of arrows, symbols, numbers and words, shall conform to the California Department of Transportation Standard Specifications : Section 84-2 Thermoplastic Traffic Stripes and Pavement Markings, latest edition.
For existing striping or markings shown to be replaced outside of new pavement area and on existing concrete surface, Contractor shall remove by wet sandblasting only all existing striping/legends/markings. Raised dots and markings shall be removed by grinding.
Prior to project grinding and removal work, Contractor shall video all existing markings, painting and pavement devices for use in carrying out this Bid Item.
Raised pavement markers other than blue hydrant markers shall conform to the California Department of Transportation Standard Specifications Section 85, current edition, and shall be of type as called for on the plans.
For all striping and street painted legend, contractor is to use City furnished stencils available at the Public Works Yard.
The Contractor shall furnish the necessary control points for all striping and markings and shall be responsible for the completeness and accuracy thereof to the satisfaction of the City of Montebello.
Painted and raised pavement marker removal shall conform to Section 85 of the Caltrans Standard Specifications, current edition. All residue remaining as a part of the removal operations shall be removed from the site.
Layout shall be approved, in writing, by the Engineer prior to placing Thermoplastic, curb painting and markings.
Thermoplastic Pavement striping and markings are per Caltrans Standard Plans.
Markings, as used in these Specifications, include both lines and miscellaneous markings applied to the pavement surface, painting of red curb and the installation of raised pavement markers.
Materials and installation for painted and raised pavement mark ers shall conform to Section 84 and 85 of Caltrans Standard Specifications, current edition.
The Contractor shall provide cat tracking for the centerline and lane lines the same day, following paving operations. Reflectorized “slurry tabs” may be used in lieu of painted cat tracking.
The Contractor shall refresh paint on red, yellow and blue curbs within the limit of the project and also to include all existing striping 100’ in each direction on all intersections adjacent to the proposed improvements.
Place Raised Blue Reflective for Fire Hydrant
Two-Way Blue Reflective Fire Hydrant Raised Pavement Markers installation as shown on Contract Drawings are a part of this item and shall conform to the Standard Specification Section 312 Pavement Marker Placement and Removal and shall be in accordance with the Caltrans Traffic Manual Section 6 “Markings” for each fire hydrant.
Payment for Traffic Striping, Markings, and Curb Painting be paid for at the contract unit price per Lump Sum (LS) and shall be considered full compensation for furnishing all labor, materials (including adhesives, glass beads, and paint), tools, equipment and incidentals necessary to perform all work, involved in, or appurtenant to the installation of pavement striping, raised reflective pavement markers, painting curbs, blue markers, including removal and installation of traffic signs a nd posts as indicated, complete in place for the width specified, and pavement markings of arrows, symbols, numbers and words, as required by the Project Specifications and no additional compensation will be allowed. All existing striping 100 feet in each direction on all intersections adjacent to the proposed improvements shall be restriped, remarked and repainted.
Bid Item No 9- Remove and replace cross gutter and spandrel
This item is for the removal and replacement of cross gutter and spandrel per City Standards, only as requested by the City and not for replacing cross gutter required due to damage during construction, Contractor is responsible to pay for the replacement of cross gutters damaged by the action of Contractor. This item includes the cost for services by a geotechnical laboratory to certify subgrade compaction to City standards.
Payment for removal and replacement of cross gutters and spandrels (PCC) shall be paid for at the price bid per Square Foot (SF) and shall be considered full compensation for furnishing labor, materials, equipment, saw cutting, removals, hauling and disposal of PCC materials excavated or grinded, grade d, compacted and repoured, and no additional compensation will be allowed, therefore.
Bid Item No 10-Remove and replace traffic calming speed bumps/humps
Contractor shall walk through project sites, along with City Inspector and document locations of all traffic calming speed bumps/humps. These items must be reconstructed at the exact locations and spacing, and dimensions and per specifications, as they were prior to start of project.
Payment for removal and replacement of traffic calming speed bumps/humps shall be per Each (EA), and shall include full compensation for furnishing all labor, materials, tools, equipment, all surface preparation, including crack cleaning and sealing, soil sterilant, tack coating, spreading, grading, compacting, hauling, proper disposing, and incidentals for doing all the work involved complete in place.
Bid Item No 11- Pavement Digouts-Deep Patching
This item will rehabilitate the pavement at all locations within a grind and overlay street , where the pavement has extensive cracking , which are not typical of the rest of the street. These are localized deep patching required to bring all those deteriorated pavement areas and subgrades to
acceptable standards to receive an overlay. Contractor and City Inspector shall walk the street sections of this project and mark all the Dig -out areas, and document the square footage at each location and submit them to City Engineer for approval. Photographs must be taken of all these areas.
Contractor shall remove existing pavement thickness, aggregate base, and subgrade up to a thickness of 6”. Contractor shall then compact the subgrade and install 2” aggregate base and 2” AC pavement, and ultimately total of 4” AC over the 2” aggregate base. Contractor shall retain the services of a reputable geotechnical laboratory to certify in writing the compaction which shall be 95% relative compaction.
Bid Item No. 12 – Install Public Improvement Project Sign
The Contractor shall supply, erect, and maintain public improvement project signs for the duration of construction according to the specifications set forth below. A scaled layout of the sign shall be submitted to the City of Montebello for approval prior to fabrication. The sign is illustrated in Appendix “D”.
Size: 4 feet by 4 feet with a 7 feet clearance above ground level.
Materials: 3/4-inch (exterior type) plywood (C- C EXT-DFPA grade).
Support: 4-inch by 4-inch by 10 feet posts.
Mounting: Frame shall be constructed using 2 inches by 6 inches by 8 feet skids centered on each post and a 2 inch by 4 inches by 5 feet 6 inches 45-degree brace for each skid and 2 inches by 6 inches cross -strut between the bottom of the posts all of bolted construction. Plywood panel shall be mounted using 3/8 inch by 5 inches carriage bolts at 16 inches maximum on center.
Paint: Panel Face: Three coats outdoor enamel (sprayed) Panel Rear and Frame: Two coats outdoor enamel (sprayed).
Color: Stark white background and blue lettering.
Lettering: Silkscreen enamels, Helvetica medium.
Covering: 1/4- inch clear plastic.
Location: The signs shall be placed at each end of the street that work is being constructed on. If various locations of work are included, the signs will be moved by the Contractor per the City’s schedule.
Duration: T
he signs shall be placed a minimum of one week prior to start of work.
Disposition: After the Notice of Completion is issued, the sign shall become the property of the City, and the Contractor shall deliver the sign to the Public Works Facility at no expense to the City.
Payment for Installation of Public Improvement Project Sign shall be based on Each (EA) Unit Price basis and shall include full compensation for all labor materials, tools, equipment, and for doing all work involved, including delivery of the sign to the Public Works Facility at the end of the project.
Bid Item No. 13, 14, and 15 – Adjust Existing Storm Drain/Sewer/Utility Manhole /Vault
Frames and water valve covers to Finished Grade
This Bid Item shall include all labor, equipment, and materials to adjust existing sewer/storm drain/utility manhole/vault frames and covers within the project limits to match finished grade if required. The work shall be performed in accordance with the provisions of Subsection 301-1.6 and Subsection 302- 5.8 of the Standard Specifications for Public Works Construction and per Standard Plans for Public Works Construction.
All existing covers that can be lowered and raised shall be lowered prior to cold milling/removal and adjusted to finished grade by the Contractor or by the Utility Owner for the Contractor. For utility frames and covers under the jurisdiction of Verizon, AT&T, Edison, Los Angeles County Flood Control District, Los Angeles County Sanitation Districts, and County Sewer Maintenance Districts, the Contractor shall contact these organizations to arrange for adjustment of their respective facilities a minimum of four (4) working days prior to cold milling/paving operations in accordance with Section 301-1.6 of the Standard Specifications.
The adjustment of existing manholes/vaults to finished grade shall be performed after finish paving. The removal or addition of grade rings shall be required to facilitate adjustment. Frame and covers shall be thoroughly cleaned and reset to finished grade by cutting pavement one foot outside the limits of the frame and cover. Said cut shall be neat and uniform.
Payment for Adjustment Storm Drain/Sewer/Utility Manhole /Vault Frames and Covers to Finished Grade shall be paid for at the contract unit price per Each (EA) and shall be considered full compensation for labor and furnishing and placing all forms, materials, construction and expansion joints, curing compounds and equipment to complete the construction is considered as included in the price paid, and no additional compensation will be allowed therefor. Where the manhole frame and cover is performed by the utility owner, no compensation will be made to Contractor.
Bid Item No 16- Unclassified excavation
CITY OF MONTEBELLO
YEAR 1 -2024-2025
2” GRIND AND OVERLAY
IMPORTANT INSTRUCTIONS TO BIDDERS/CONTRACTORS
1. ALL PROSPECTIVE BIDDERS MUST WALK AND SITE VISIT ALL STREET
SECTIONS LISTED IN THIS PROJECT AND FAMILIARIZE WITH THE EXISITNG
CONDITIONS ON THE GROUND, AND SUBMIT THEIR BIDS BASED ON THE EXISITNG CONDITIONS ON THE GROUND.ALL BIDDERS WILL HAVE TO SIGN A
STATEMENT WITH THEIR BIDS THAT THEY HAVE CONDUCTED A SITE VISIT TO ALL STREETS PART OF THIS PROJECT.
2. CONTRACTOR SHALL APPLY WEED KILLER, ENVIRONMENTALLY APPROVED BY
THE STATE ON ALL EXISITNG PAVEMENT CRACKS EXHIBITING WEED GROWTH
3. EXISITNG BRICK PAVERS ADJACENT TO PAVEMENT TO BE OVERLAID MUST BE
PROTECTED IN PLACE, AND CONTRACTOR SHALL BE RESPONSIBLE FOR
REPLACING THEM WITH NEW IN THE EVENT THEY ARE DAMAGED DUE THE ACTION OF THE CONTRACTOR.
4. CONTRACTOR SHALL NOTIFY THE CITY IMMEDIATELY OF THE PRESENCE OF
LOW BRANCHES AND TREES WHICH MAY INTERFERE WITH THE OPERATIONS OF THE CONTRACTOR’S EQUIPMENT, THE CITY WILL THEN TRIM THOSE TREES AND BRANCHES PRIOR TO CONTRACTOR STARTING THE WORK.
5. CONTRACTOR SHALL PAVE THE STREET SECTIONS TO JOIN CROSS GUTTERS,
EXISITNG PAVEMENT AND PAVE TO THE CURB RETURN OF ALL ADJACENT
CROSS STREETS WHERE NO CROSS GUTTER EXISTS AND HAS NOT BEEN PREVIOUSLY PAVED.
6. THERE WILL NOT BE A PRE-BID MEETING
7. BEFORE PROCEEDING WITH THE PAVING OPERATIONS THE CONTRACTOR
SHALL WALK THE STREETS WITH CITY UTILITY, WATER AND SEWER AND
OTHER UTILITY REPRESENTATIVES TO LOCATE ALL WATER, SEWER , STORM DRAIN UTILTIY COVERS. WATER MAIN COVERS MUST NOT BE PAVED OVER BY
CONTRACTOR, SINCE THAT WILL PREVENT CITY CREWS FROM FINDING AND
TURNING OFF WATER VALVES IN THE CASE OF A WATER LEAK OR FIRE HYDRANT BREAK. SAME SHALL APPLY TO GAS MAINS VALVES AND OTHER CRITICAL UTILITITES. UPON COMPLETION OF THE PAVING OPERATIONS, THE
CONTRACTOR SHALL COORDINATE WITH UTILTIIES THAT ALL VALVE AND
UTILTIY COVERS HAVE BEEN RAISED TO GRADE PER CITY AND UTILITY
COMPANIES STANDARDS
8. CONTRACTOR SHALL SURVEY ALL STREET SECTIONS AND LOCATE ALL STREET MONUMENTS AND CENTERLINE TIES AND PROVIDE A LIST TO THE CITY. ALL
THESE MONUMENTS SHALL BE RESET AND RE-ESTABLISHED BY A CA REGISTERED LAND SURVEYOR HIRED BY THE CONTRACTOR.
9. BEFORE PROCEEDING WITH THE PAVING OPERATIONS THE CONTRACTOR
ACCOMPANIED BY THE CITY INSPECTOR, SHALL CONDUCT A WALK THROUGH
OF ALL STREET SECTIONS LISTED IN THIS PROJECT, AND SHALL IDENTIFY
AND MARK ALL LOCATIONS OF TRAFFIC LOOPS, SPEED HUMPS,
THERMOPLASTIC PAVEMENT APPLICATIONS, AND CENTERLINE MONUMENTS
AND COMPILE AND TABULATE THOSE RESULTS AND SUBMIT THEM TO THE PUBLIC WORKS DIRECTOR.
10. A
LL PROSPECTIVE BIDDERS SHALL MEASURE ALL STREET SECTIONS AND
SHALL NOTIFY THE CITY IMMEDIATELY UPON DISCOVERING MAJOR QUANTITY DISCREPANCIES.
11. CONTRACTOR TO REPLACE ALL SPEED HUMPS ON STREETS TO BE PAVED
WITH EXACTLY THE SAME TYPE, LOCATION AND SPACING OF SPEED HUMPS
12. CONTRACTOR TO REPLACE THERMOPLASTIC PAVEMENT MARKINGS
DISTURBED EVEN PARTIALLY BY THE PAVING OPERATIONS
13. CONTRACTOR TO REPLACE ALL TRAFFIC LOOPS WITH SAME. CONTRACTOR
MUST HAVE THE REPLACEMENT MATERIALS FOR A TRAFFIC LOOP BEFORE PROCEEDING WITH THEIR REMOVAL.
14. CONTRACTOR TO EXERCISE EXTREME CARE DURING THE GRINDING OPERATIONS TO NOT DISTURB THE EXISITNG PAVEMENT.CONTRACTOR SHALL
BE RESPONSIBLE FOR DAMAGE TO THE EXISITNG PAVEMENT UNDERLYING THE GRINDING THICKNESS.
ALL EXISTING STRIPING , WITHIN THE PROJECT LIMITS AND ON ADJACENT
STREETS AND SAME FOR THERMOPLASTIC TREATMENTS PARTIALLY OR
TOTALLY DAMAGED OR AFFECTED BY PAVING OPERATIONS SHALL BE
RESTRIPED AND REINSTALLED FULLY AT NO COST TO THE CITY , THIS IS
SPECIALLY TRUE AT INTERSECTIONS WHERE STRIPING FOR CROSSWALKS IS
DAMAGED BY PAVING OPERATIONS FOR AREAS OF THE CROSSWALK NOT IN PROJECT LIMITS BUT ADJACENT.
U
nclassified Excavation: Excavate to subgrade elevations regardless of the character of surface and subsurface conditions encountered. Unclassified excavated materials may include rock, soil materials, and obstructions. No changes in the Contract Sum or the Contract Time will be authorized for rock excavation or removal of obstructions. If excavated materials intended for fill and backfill include unsatisfactory soil materials and rock, replace with satisfactory soil materials.
P
ayment will be at the contract unit price per cubic yard of Unclassified Excavation as defined above and shall be considered full compensation for labor and furnishing and placing all materials, compaction, construction and curing compounds and equipment to complete the construction is considered as included in the price paid, and no additional compensation will be allowed therefor.
APPENDIX “A”
LIST OF STANDARD PLANS
CITY OF MONTEBELLO
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT
C.P. No. 913
LIST OF STANDARD PLANS
Plan No. Description
Standard Plans for Public Works Construction:
SPPWC 205-2 Sewer Manhole Adjustment
SPPWC 206-2 Manhole Raising Rings
CALTRANS:
A20A, A20B and A20D Pavement Markers and Traffic Lines A24A, A24C, A24D, A24E, A24F and A24G Pavement Markings, Arrows, Words, Symbols, Numerals, Limits &
Crosswalk Lines
APPENDIX “B”
DE
PARTMENT OF INDUSTRIAL RELATIONS (DIR)
CONTRACTOR REGISTRATION NUMBER FORM
Department of Industrial Relations (DIR)
Contractor Registration Number
B
eginning July 1, 2014, contractors must register with the Department of Industrial Relations (DIR) before bidding on public works contracts in California. For more information, please refer to this section of the Department of Industrial Relations Website:
http://www.dir.ca.gov/Public-Works/PublicWorks.html.
P
er this requirement, provide the following information:
___
___________________________________________________________________ Contractor Name
Contractor Department of Industrial Relations Registration Number:
___
___________________________________________________________________ Expiration Date of Registration Number
*
(THIS FORM MUST BE SUBMITTED WITH THE SEALED BID) *
AP
PENDIX “C”
MA
P OF IMPROVEMENTS
STREET IMPROVEMENTS GENERAL NOTES:
1. "NO PARKING" SIGNS SHALL BE UPDATED DAILY OR
SOONER AS NECESSARY, TO ACCURATELY INFORM
RESIDENTS OF IMPENDING CONSTRUCTION.
2. ALL SIDE STREETS LEADING TO A STREET SECTION
SLATED FOR REHABILITATION SHALL BE POSTED
"ROAD CLOSED TO THROUGH TRAFFIC" ONE BLOCK
AWAY OF THE CONSTRUCTION ZONE.
3. CONTRACTOR TO CLEAN ALL BITUMINOUS AND
DELETERIOUS MATERIALS DEPOSITED ON ALL
ADJACENT STREETS NOT PART OF THE PROJECT
AS A RESULT OF OPERATIONS RELATED TO THE
PROJECT.
4. CONTRACTOR SHALL DO ALL WORK INDICATED IN
THE PROJECT SHEETS INCORPORATED IN THESE
SPECIFICATIONS, EVEN IF THE DESCRIBED WORK IS
NOT INCLUDED IN THE BID QUANTITIES.
5. LOCATION OF EXISTING STRIPING TO BE SURVEYED
AND MARKED BY THE CONTRACTOR ACCOMPANIED
BY THE CITY INSPECTOR PRIOR TO THE START OF
CONSTRUCTION, AND ALL STRIPING TO BE PAINTED
(TWO COATS) TO MATCH EXISTING STRIPING PRIOR
TO THE COMPLETION AND ACCEPTANCE OF
CONSTRUCTION.
6. LOCATION OF ALL MANHOLE, WATER VALVE,
UTILITY COVERS TO BE MARKED BY THE
CONTRACTOR PRIOR TO CONSTRUCTION.
7. ON CERTAIN STREETS WHERE GUTTER IS NOT
VISIBLE, EXISTING AC PAVEMENT MAY HAVE BEEN
OVERLAID OVER THE EXISTING GUTTER.
CONTRACTOR SHALL EXERCISE EXTREME CARE
NOT TO DAMAGE THE UNDERLYING GUTTER
DURING COLD PLANING.
IF THE EXISTING GUTTER IS IN BAD SHAPE THEN
CONTRACTOR SHALL PAVE OVER THE GUTTER. IF
HOWEVER, THE GUTTER IS IN GOOD CONDITION,
THE CONTRACTOR SHOULD ATTEMPT TO PAVE TO
THE GUTTER EDGE.
8. ON STREETS WITH MACADAM, THE CONTRACTOR
SHALL EXERCISE EXTREME CARE NOT TO OVERLY
DISTURB THE EXISTING PAVEMENT.
9. THE CONTRACTOR SHALL NOT EXCEED THE
OVERLAY THICKNESSES SPECIFIED IN THE PLANS
AND SPECIFICATIONS.
10. CONTRACTOR SHALL PROVIDE ALL CONSTRUCTION
SURVEYING, AND REPLACEMENT OF EXISTING
MONUMENTATION NECESSARY TO COMPLETE THE
WORK.
11. ALL STRIPING AND THERMOPLASTIC TREATMENTS
PARTIALLY OR TOTALLY DAMAGED OR AFFECTED
BY PAVING OPERATIONS SHALL BE RESTRIPED AND
REINSTALLED NEW AT NO COST TO CITY AND SHALL
BE INCLUDED IN THE BID UNIT PRICES.
12. PRIOR TO CONSTRUCTION, CONTRACTOR
ACCOMPANIED BY THE CITY INSPECTOR SHALL
WALK ALL STREET SECETIONS INCLUDED IN THIS
PROJECT AND ASCERTAIN THE EXISTING
CONDITION OF ALL CROSS GUTTERS, CONCRETE
IMPROVEMENT LIKE RAMPS, CURB AND GUTTER,
AND PREPARE A REPORT, AGREED TO BY THE CITY
INSPECTOR, OF ALL EXISTING CONDITION OF THE
ADJACENT CONCRETE IMPROVEMENTS WHERE THE
NEW AC PAVEMENT WILL JOIN.
13. PRIOR TO SUBMITTING A BID, CONTRACTOR TO
MEASURE, OR CHECK ALL MEASUREMENTS SHOWN
IN THE BID PACKAGE AND IMMEDIATELY CONTACT
THE CITY IF ANY MAJOR DISCREPANCIES ARE
FOUND IN THE QUANTITIES SHOWN IN THE BID
PACKAGE.
14. RESTRICT ACTIVITES TO EXCLUDE PERIODS OF
RAINFALL OR PREDICTED RAINFALL UNLESS
REQUIRED BY EMERGENCY CONDITIONS.
15. INSTALL SAND BAGS OR GRAVEL BAGS AND FILTER
FABRIC AT ALL SUSCEPTIBLE STORM DRAIN INLETS.
16. PREVENT THE DISCHARGE OF RELEASE AGENTS
INCLUDING SOYBEAN OIL, OR DIESEL TO THE
STORM WATER DRAINAGE SYSTEM OR
RECEIVING WATERS.
17. MINIMIZE NON STORM WATER RUN OFF DURING
CONSTRUCTION.
18. CLEAN EQUIPMENT OVER ABSORBENT PADS, DRIP
PANS, PLASTIC SHEETING OR OTHER MATERIAL TO
CAPTURE ALL SPILLAGE AND DISPOSE OF
PROPERLY.
19. COVER LOADS WITH TARP BEFORE HAUL-OFF TO A
STORAGE SITE, AND DO NOT OVERLOAD TRUCKS.
20. MINIMIZE AIRBORNE DUST BY USING WATER SPRAY.
21. PROTECT STOCKPILES WITH A COVER OR
SEDIMENT BARRIERS DURING A RAIN.
Sheet 1 of 3
CITY OF MONTEBELLO
VICINITY MAP
N.T.S.
YEAR 1 2024-2025
2" GRIND AND OVERLAY
YEAR 1 2024-2025
2" GRIND AND OVERLAY
STREET IMPROVEMENT PROJECT
22. THE EXISTENCE AND LOCATION OF ANY
UNDERGROUND UTILITY OR SUBSTRUCTURE
SHOWN ON THESE PLANS WERE OBTAINED BY A
SEARCH OF AVAILABLE RECORDS AND FIELD
INSPECTION. NO CERTIFICATION IS MADE AS TO
THE ACCURACY OR THOROUGHNESS OF THESE
RECORDS. APPROVAL OF THESE PLANS BY THE
CITY OF MONTEBELLO DOES NOT CONSTITUTE A
REPRESENTATION AS TO THE ACCURACY OR
COMPLETENESS OF LOCATION OF THE EXISTENCE
OR NONEXISTENCE OF ANY UNDERGROUND UTILITY
OR SUBSTRUCTURE WITHIN THE LIMITS OF THE
PROJECT. THE CONTRACTOR IS REQUIRED TO TAKE
DUE PRECAUTIONARY MEASURES TO PROTECT
ANY EXISTING UTILLITIES OR STRUCTURES
LOCATED AT THE WORK SITE. IT IS THE
CONTRACTOR'S REPONSIBILITY TO CONTACT
UNDERGROUND SERVICE ALERT OF SOUTHERN
CALIFORNIA, DIG ALERT 811 TWO(2) WORKING DAYS
IN ADVANCE OF ANY EXCAVATION FOR THE MARK
OUT LOCATION OF UTILITES AND NOTIFICATION OF
COMMENCEMENT OF WORK. FOR ANY QUESTIONS
REGARDING THE MARK OUT OF UNDERGROUND
UTILITIES THE CONTRACTOR SHOULD CONTACT
THE RESPECTIVE UTILITY
COMPANY/OWNER/OPERATOR.
23. CONSTRUCTION CONTRACTOR AGREES THAT IN
ACCORDANCE WITH GENERALLY ACCEPTED
CONSTRUCTION PRACTICES, CONSTRUCTION
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE
AND COMPLETE RESPONSIBILITY FOR JOB SITE
CONDITION DURING THE COURSE OF
CONSTRUCTION OF THE PROJECT, INCLUDING
SAFETY OF ALL PERSONS AND PROPERTY; THAT
THIS REQUIREMENT SHALL BE MADE TO APPLY
CONTINUOUSLY AND NOT TO BE LIMITED TO
NORMAL WORKING HOURS AND CONSTRUCTION
CONTRACTOR FURTHER AGREES TO DEFEND,
INDEMNIFY AND HOLD DESIGN PROFESSIONAL
HARMLESS FROM ANY AND ALL LIABILITY, REAL OR
ALLEGED, IN CONNECTION WITH THE
PERFORMANCE OF WORK ON THIS PROJECT,
EXCEPTING LIABILITY ARISING FROM THE SOLE
NEGLIGENCE OF DESIGN PROFESSIONAL.
24. ALL WORK SHALL CONFORM TO THE LATEST
EDITION AND SUPPLEMENT OF STANDARD
SPECIFICATIONS FOR PUBLIC WORKS
CONSTRUCTION (SSPWC), THE STANDARD PLANS
FOR PUBLIC WORKS CONSTRUCTION (SPPWC),
CALTRANS STANDARD PLANS AND SPECIFICATIONS
DATED 2023.
25. ALL UTILITY BOXES SUCH AS WATER METER, GAS,
EDISON AND OTHERS ARE TO BE LEVELED TO
FINISHED SURFACE WITH APPROVAL OF UTILITY.
26. THE CONTRACTOR SHALL PROVIDE CONSTRUCTION
SURVEY PER BID ITEM IF IT IS DEEMED NECESSARY
BY THE CITY ENGINEER.
TRAFFIC SIGNING AND STRIPING GENERAL NOTES:
1. TRAFFIC STRIPING, PAVEMENT LEGENDS AND RAISED
PAVEMENT MARKERS SHALL BE INSTALLED IN
ACCORDANCE WITH THE LATEST VERSION OF THE
CALIFORNIA MUTCD AND THE CALTRANS STANDARD PLANS
AND SPECIFICATIONS SECTIONS 84 AND 85, 2023.
2. REFLECTORIZE ALL TRAFFIC STRIPES, PAVEMENT LEGENDS
AND PAVEMENT MARKINGS, PAVEMENT LEGENDS AND
MARKINGS SHALL MATCH CITY STENCILS. ALL DETAILS
REFER TO CALTRANS STANDARD PLANS A20A THROUGH
A20D AND A24A THROUGH A24F.
3. ALL STRIPING AND PAVEMENT MARKINGS SHALL BE
THERMOPLASTIC PER CITY SPECIFICATIONS. SKIP LINES
SHALL BE APPLIED BY EXTRUCSION METHOD ONLY.
4. ALL CONFICTING LINES, MARKINGS AND RAISED PAVEMENT
MARKERS SHALL BE REMOVED BY WET SANDBLASTING OR
OTHER METHOD APPROVED BY THE ENGINEER.
5. THE CONTRACTOR SHALL OBTAIN APPROVAL FROM THE
ENGINEER FOR "CAT-TRACKING" PRIOR TO FINAL
INSTALLATION OF STRIPING AND PAVEMENT LEGENDS.
6. ALL REMOVED SIGNS AND POSTS IN GOOD CONDITION
SHALL BE SALVAGED AND DELIVERED TO THE CITY YARD.
7. ALL SIGNS SHALL BE NEW (OTHER THAN THOSE SHOWN TO
BE RELOCATED). ALL NEW AND RELOCATED SIGNS SHALL BE
MOUNTED ON NEW POSTS WITH NEW HARDWARE. SIGNS
DESIGNEATED FOR INSTALLATION ON EXISTING STREET
LIGHT POLES SHALL BE MOUNTED WITH NEW HARDWARE.
8. TRAFFIC SIGN DIMENSIONS, COLORS, AND LETTERING
SHALL CONFORM TO THE LATEST CALIFORNIA MUTCD
SPECIFICATIONS. SIGN CODES SHOWN HEREON ARE TO
CONFORM TO CALIFORNIA MUTCD SPECIFICATIONS.
TRAFFIC SIGN SIZE SHALL BE STANDARD UNLESS
OTHERWISE SHOWN ON THE PLANS. ALL SIGNS SHALL BE
REFLECTORIZED.
9. NEW SIGN POSTS SHALL BE 12 GAUGE GALVANIZED STEEL
PERFORATED 4-SIDED, EASY ERECT BREAKAWAY BASE,
"UNI-STRUCT" OR APPROVED EQUAL, PER CITY STANDARD.
SIGNS SHALL BE MOUNTED ON STREET LIGH POLES
WHENEVER FEASIBLE.
10. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO
BE FAMILIARIZED WITH THE JOB SITE AND THE LOCATOIN OF
ALL UNDERGROUND FACILITIES.
CITY OF MONTEBELLO
YEAR 1 2024-2025
2" GRIND AND OVERLAY
60 POMONA FWY.
N. MONTEBELLO BLVD.
SAN GABRIEL BLVD.
LINCOLN AVE.
W. BEVERLY BLVD.
W. WHITTIER BLVD.
GREENWOOD AVE.
S. BLUFF RD.
1 5
2 4 3
N. WILCOX AVE.
CITY OF MONTEBELLO
YEAR 1 -2024-2025
2” GRIND AND OVERLAY
IMPORTANT INSTRUCTIONS TO BIDDERS/CONTRACTORS
1. ALL PROSPECTIVE BIDDERS MUST WALK AND SITE VISIT
ALL STREET SECTIONS LISTED IN THIS PROJECT AND
FAMILIARIZE WITH THE EXISITNG CONDITIONS ON THE
GROUND, AND SUBMIT THEIR BIDS BASED ON THE
EXISITNG CONDITIONS ON THE GROUND.ALL BIDDERS
WILL HAVE TO SIGN A STATEMENT WITH THEIR BIDS
THAT THEY HAVE CONDUCTED A SITE VISIT TO ALL
STREETS PART OF THIS PROJECT.
2. CONTRACTOR SHALL APPLY WEED KILLER,
ENVIRONMENTALLY APPROVED BY THE STATE ON ALL
EXISITNG PAVEMENT CRACKS EXHIBITING WEED
GROWTH
3. EXISITNG BRICK PAVERS ADJACENT TO PAVEMENT TO BE
OVERLAID MUST BE PROTECTED IN PLACE, AND
CONTRACTOR SHALL BE RESPONSIBLE FOR REPLACING
THEM WITH NEW IN THE EVENT THEY ARE DAMAGED
DUE THE ACTION OF THE CONTRACTOR.
4. CONTRACTOR SHALL NOTIFY THE CITY IMMEDIATELY OF
THE PRESENCE OF LOW BRANCHES AND TREES WHICH
MAY INTERFERE WITH THE OPERATIONS OF THE
CONTRACTOR'S EQUIPMENT, THE CITY WILL THEN TRIM
THOSE TREES AND BRANCHES PRIOR TO CONTRACTOR
STARTING THE WORK.
5. CONTRACTOR SHALL PAVE THE STREET SECTIONS TO
MATCH CROSS GUTTERS,EXISITNG PAVEMENT AND PAVE
TO THE CURB RETURN OF ALL ADJACENT CROSS
STREETS WHERE NO CROSS GUTTER EXISTS.
6. THERE WILL NOT BE A PRE-BID MEETING
7. BEFORE PROCEEDING WITH THE PAVING OPERATIONS
THE CONTRACTOR SHALL WALK THE STREETS WITH CITY
UTILITY , WATER AND SEWER AND OTHER UTILITY
REPRESENTATIVES TO LOCATE ALL WATER, SEWER ,
STORM DRAIN UTILTIY COVERS. WATER MAIN COVERS
MUST NOT BE PAVED OVER BY CONTRACTOR, SINCE
THAT WILL PREVENT CITY CREWS FROM FINDING AND
TURNING OFF WATER VALVES IN THE CASE OF A WATER
LEAK OR FIRE HYDRANT BREAK. SAME SHALL APPLY TO
GAS MAINS VALVES AND OTHER CRITICAL UTILITITES.
UPON COMPLETION OF THE PAVING OPERATIONS , THE
CONTRACTOR SHALL COORDINATE WITH UTILTIIES
THAT ALL VALVE AND UTILTIY COVERS HAVE BEEN
RAISED TO GRADE PER CITY AND UTILITY COMPANIES
STANDARDS
8. CONTRACTOR SHALL SURVEY ALL STREET SECTIONS AND
LOCATE ALL STREET MONUMENTS AND CENTERLINE
TIES, AND PROVIDE A LIST TO THE CITY . ALL THESE
MONUMENTS SHALL BE RESET AND RE-ESTABLISHED BY
A CA REGISTERED LAND SURVEYOR HIRED BY THE
CONTRACTOR.
9. ALL PROSPECTIVE BIDDERS SHALL MEASURE ALL
STREET SECTIONS AND SHALL NOTIFY THE CITY
IMMEDIATELY UPON DISCOVERING MAJOR QUANTITY
DISCREPANCIES.
10. CONTRACTOR TO REPLACE ALL SPEED HUMPS ON
STREETS TO BE PAVED WITH EXACTLY THE SAME TYPE ,
LOCATION AND SPACING OF SPEED HUMPS
11. CONTRACTOR TO REPLACE THERMOPLASTIC PAVEMENT
MARKINGS DISTURBED EVEN PARTIALLY BY THE PAVING
OPERATIONS
12. CONTRACTOR TO REPLACE ALL TRAFFIC LOOPS WITH
SAME. CONTRACTOR MUST HAVE THE REPLACEMENT
MATERIALS FOR A TRAFFIC LOOP BEFORE PROCEEDING
WITH THEIR REMOVAL.
6 7
8 10 9
STREET FROM TO
2 EDWIN ALDRIN CIR. N. 4TH ST. END
3 N. TAYLOR AVE. W. LINCOLN AVE. EL CAMINO DR.
4 EL CAMINO DR. TAYLOR AVE. END
5 CUESTA WAY TAYLOR AVE. ALDEA DR.
6 ALDEA TAYLOR AVE. EL CAMINO DR.
7 MAPLE LINCOLN ALDEA DR.
8 SOLANA CIRCLE END ALDEA DR.
9 RIO DEL SOL AVE. END AGHAJANIAN
10 RANCHO DR. LINCOLN SAN ANGELO
11 RIO DEL SOL SAN ANGELO AGHAJANIAN
12 AVENIDA DEL LA
MERCED
SAN ANGELO LINCOLN
13 FINDLAY AVE. BARR AVE. VIA CAMPO
14 FINDLAY AVE. VIA SAN DELARRO BEVERLY
15 DEWAR KEENAN SIMMONS
16 FRANKEL AVE. S. MONTEBELLO
BLVD
END
17 MAXWELL FRANKEL GARY
18 GARY MAXWELL SPRUCE
19 SPRUCE DATE FRANKEL
20 OAKWOOD CAROB BLUFF
21 S. 4TH ST. OAKWOOD ELM ST.
22 CAROB ELM DATE
23 ELM CAROB BLUFF
24 S. 4TH ST. ELM ST. SYCAMORE ST.
25 SPRUCE OAKWOOD ELM
26 ADELITA LEXINGTON CONCORD
27 BRADSHAWE DEWAR BEVERLY
28 VIA SAN DELARRO GARFIELD FINDLAY
29 N. HAY ST. BEVERLY LINCOLN
30 MAPLE VICTORIA LINCOLN
31 RAYWOOD FORBES LINCOLN
32 VIA SAN CARLO VIA SAN CLEMENTE VIA SAN DELARRO
33 S. PARK COLEGROVE END
1 N. 4TH ST. W. LINCOLN AVE. W. AVENIDA
DE LA MERCED
1112
13 14
15 16
16 17
18 19
2021
22 2324
25 2627
28 29
30 31
33 32
CITY OF MONTEBELLOSheet 2 of 3YEAR 1 2024-20252" GRIND AND OVERLAY STREETFROMTON. 4TH ST.W. LINCOLN AVE.W. AVENIDADE LA MERCEDSTREETFROMTOEDWIN ALDRINCIR.N. 4TH ST.ENDSTREETFROMTON. TAYLOR AVE.W. LINCOLNAVE.EL CAMINO DR.STREETFROMTOEL CAMINO DR.TAYLOR AVE.ENDSTREETFROMTOCUESTA WAYTAYLOR AVE.ALDEA DR.
STREETFROMTOALDEATAYLOREL CAMINOSTREETFROMTOMAPLELINCOLNALDEA DR.STREETFROMTOSOLANA CIRCLEENDALDEA DR.STREETFROMTORIO DEL SOLENDAGHAJANIANSTREETFROMTORANCHO DR.LINCOLNSAN ANGELO STREETFROMTOAVENIDA DEL LAMERCEDSAN ANGELOLINCOLNSTREETFROMTO FINDLAY AVE.BARR AVE.VIA CAMPOSTREETFROMTODEWARKEENANSIMMONSSTREETFROMTOFRANKEL AVE.S. MONTEBELLO BLVDENDLEGEND2" GRIND AND OVERLAY
STREETFROMTORIO DEL SOLSAN ANGELOAGHAJANIAN
STREETFROMTO FINDLAY AVE.VIA SANDELARROBEVERLY
STREETFROMTOMAXWELLFRANKELGARY
1 2 3 4 5
6 7 8 9 10 11
12 13141516 17
CITY OF MONTEBELLO
Sheet 3 of 3
YEAR 1 2024-2025
2" GRIND AND OVERLAY
STREET FROM TO
GARY MAXWELL SPRUCE
STREET FROM TO
SPRUCE DATE FRANKEL
STREET FROM TO
OAKWOOD CAROB BLUFF
STREET FROM TO
S. 4TH ST. OAKWOOD ELM ST.
STREET FROM TO
CAROB ELM DATE
STREET FROM TO
S. 4TH ST. ELM ST. SYCAMORE ST.
STREET FROM TO
SPRUCE OAKWOOD ELM
STREET FROM TO
ADELITA LEXINGTON CONCORD
STREET FROM TO
BRADSHAWE DEWAR BEVERLY
STREET FROM TO
VIA SAN DELARRO GARFIELD FINDLAY
STREET FROM TO
MAPLE VICTORIA LINCOLN
STREET FROM TO
RAYWOOD FORBES LINCOLN
LEGEND
2" GRIND AND OVERLAY
STREET FROM TO
ELM CAROB BLUFF
STREET FROM TO
N. HAY ST. BEVERLY LINCOLN
STREET FROM TO
VIA SAN CARLO VIA SAN CLEMENTE VIA SAN DELARRO
18 19 20 21 22 23
24 25 26 27 28 29
30 31
32 STREET FROM TO
S. PARK COLEGROVE END
33
APPENDIX “D”
SAMPLE PROJECT SIGN
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT
CP No. 913
APPENDIX “E”
SAMPLE CERTIFICATE OF LIABILITY INSURANCE AND
ADDITIONAL ENDORSEMENT PAGE
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT
CP No. 913
APPENDIX “F”
PROJECT LABOR AGREEMENT
FY 2023-24 SB1 AND ANNUAL YEAR 1 STREET IMPROVEMENT PROJECT CP No. 913
AGREEMENT NO. 4202 – LOS ANGELES/ORANGE
COUNTIES BUILDING AND CONSTRUCTION
TRADES COUNCIL AND THE SIGNATORY CRAFT
COUNCILS AND UNIONS
Print Form
Revised 2011
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): City of Montebello
P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
County Clerk
1600 W. Beverly Boulevard
Montebello, CA 90640
County of: Los Angeles
(Address)
Project Title: FY 2023-24 SB 1 Annual Street Improvement Project – CP 913
Pr
oject Applicant: City of Montebello
Pr
oject Location - Specific: N. 4TH ST: W. LINCOLN AVE. to W. AVENIDA DE LA MERCED, EDWIN ALDRIN CIR.: N. 4TH ST to END, N. TAYLOR AVE.: W. LINCOLN AVE. to EL CAMINO DR., EL CAMINO DR.: TAYLOR AVE. to END, CUESTA WAY: TAYLOR AVE. to ALDEA DR., ALDEA DR: TAYLOR AVE to EL CAMINO DR., MAPLE AV.: LINCOLN AV. to ALDEA DR., SOLANA CIRCLE: END to ALDEA DR., RIO DEL SOL AVE.: END to AGHAJANIAN, RANCHO DR.: LINCOLN AVE. to SAN ANGELO, RIO DEL SOL: SAN ANGELO to AGHAJANIAN, AVENIDA DEL LA MERCED: SAN ANGELO to LINCOLN, FINDLAY AVE.: BARR AVE. to VIA CAMPO, FINDLAY AVE.: VIA SAN DELARRO to BEVERLY, DEWAR: KEENAN to SIMMONS, FRANKEL AVE.:
S. MONTEBELLO BLVD to END, MAXWELL: FRANKEL to GARY, GARY: MAXWELL to SPRUCE, SPRUCE:
DATE to FRANKEL, OAKWOOD: CAROB to BLUFF, S. 4TH ST. : OAKWOOD to ELM ST., CAROB: ELM to DATE, ELM : CAROB to BLUFF, S. 4TH ST.: ELM ST. to SYCAMORE ST., SPRUCE: OAKWOOD to ELM, ADELITA: LEXINGTON to CONCORD, BRADSHAWE: DEWAR to BEVERLY, VIA SAN DELARRO: GARFIELD to FINDLAY, N. HAY ST. : BEVERLY to LINCOLN, MAPLE: VICTORIA to LINCOLN, RAYWOOD: FORBES to LINCOLN, VIA SAN CARLO: VIA SAN CLEMENTE to VIA SAN DELARRO, S. PARK: COLEGROVE to END Pr
oject Location – City: Montebello Project Locations – County: Los Angeles Desc
ription of Nature, Purpose and Beneficiaries of Project: Asphalt pavement rehabilitation, street resurface and enhanced American with Disabilities Act (ADA) accessibility path of travel.
Nam
e of Public Agency Approving Project: City of Montebello Name of Person or Agency Carrying Out Project: Cesar Roldan, Director of Public Works Exempt Status: (check one):
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a)); Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); Categorical Exemption. State type and section number: 15301 Class 1 Statutory Exemptions. State code number:
Reasons why project is exempt: Exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project location listed above are street locations that will be resurfaced during the course of this project.
Lead A
gency
Contact Person: Cesar Roldan Area Code/Telephone/Extension: 323-887-1462 If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Si
gnature: Date: October 10, 2024 Title: Director of Public Works Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
ATTACHMENT B
ITEM # 10
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Paul Espinosa, Police Chief
SUBJECT: APPROVAL OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS)
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT
FUNDS UTILIZATION
DATE: October 9, 2024
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve the use of grant funding awarded by the California Office of Traffic and Safety (OTS) through the Selective Traffic Enforcement Program (STEP), Grant number PT25182, in the amount of $150,000; and
2. Amend the Fiscal Year 2024-25 budget and increase appropriations by $150,000 in Account No. 265-8013-800-5010.10, 6000.20 and 6020, Grants, OTS-STEP Grant, PT25182 FY 2024-25 (Overtime, Supplies and Travel and Meetings); and,
3. Take such additional, related, action that may be desirable.
FISCAL IMPACT:
The City of Montebello has been awarded $150,000 from the State OTS-STEP Grant Program (“Grant”). Although the City must pay upfront costs, all related, authorized, expenditures will be reimbursed by the Grant on a quarterly basis for an amount up to $150,000. The funds are to be distributed to a specific OTS-STEP account which will reflect the following budget (Account No. 265-8013-800), OTS-STEP, PT25182 FY 2024- 25):
1. Personnel Costs – Overtime (5010.10) $119,700
2. Travel Expenses (6020) $5,000
CITY COUNCIL AGENDA REPORT - MEETING OF OCTOBER 9, 2024
3. Supplies (6000.20) $25,300 TOTAL $150,000
The recommended action requires amending the Fiscal Year 2024-25 budget by increasing appropriations by $150,000 in Account No. 265-8013-800-5010.10, 6000.20 and 6020, Grants, OTS-STEP Grant, PT25182 FY 2024-25 (Overtime, Supplies and Travel and Meetings).
BACKGROUND/DISCUSSION:
On September 23, 2024, the City was awarded an OTS-STEP Grant in the amount of $150,000. The performance period of the grant is October 1, 2024, to September 30, 2025. Funding from this grant has been approved for traffic operations and other miscellaneous traffic and checkpoint supplies.
The Police Department has primarily focused on reducing alcohol and speed-related collisions. Through the use of educational campaigns that focus on traffic safety topics such as distracted driving and primary collision factors, the Police Department will continue to educate the community on the importance of safe driving practices. The Police Department is currently expanding staff in the traffic unit, adding traffic safety equipment, and expanding training opportunities.
The goal is to use the Grant funds towards the enforcement of traffic laws, educating the public in traffic safety, and providing varied and effective means of reducing fatalities, injuries, and economic losses from collisions. These tasks will be achieved through a focused traffic enforcement plan utilizing operations that are data-driven and that the Police Department has the capacity to complete.
ENVIRONMENTAL:
N/A
ANALYSIS:
Best practice strategies will be implemented to reduce the number of persons killed and injured in crashes involving alcohol/drugs and primary collision factors that are prevalent in the City, including speeding, tailgating, illegal U-turns, and stop sign violations. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary collision factors, distracted driving, nighttime seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian collisions, and educational presentations on topics that may include: child passenger safety, occupant protection, and senior driving.
These strategies and campaigns are advertised on the City’s website and social media with the goal of capturing the communities’ attention to encourage safe driving practices.
CITY COUNCIL AGENDA REPORT - MEETING OF OCTOBER 9, 2024
SUMMARY:
The City has been awarded a STEP Grant from OTS in the amount of $150,000. The Grant award will enable the Police Department to conduct traffic safety and enforcement operations. As a result of the award of these reimbursable grant funds, the Police Department is able to deploy officers and conduct high-visibility traffic campaigns. The support of the OTS-STEP Grant will aid in these goals and expand our efforts.
City Council is being asked to authorize the proposed use of the Grant as further outlined in the attached Grant Agreement (Attachment A) and amend the FY 2024-25 budget by increasing appropriations by $150,000 in Account No. 265-8013-800-5010.10, 6000.20 and 6020, OTS-STEP, PT25182 FY 2024-25 (Overtime, Supplies and Travel and Meetings). Refer to the table above for the exact dollar allocated to each expense item.
ATTACHMENT(S)
1. Attachment A - STEP OTS Grant FY 2024 2025
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT25182
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Montebello From:
To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Montebello Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $150,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Monique Dellibovi
Grants and Project Administrator
(323) 887-1243
1600 W. Beverly Blvd.
Montebello, CA 90640
ADDRESS: Paul Espinosa
Chief of Police
(323) 887-1212
1600 W. Beverly Blvd.
Montebello, CA 90640
{{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} (Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Michael Solorza
Director of Finance
(323) 887-1412
1600 W. Beverly Blvd.
Montebello, CA 90640
ADDRESS: Barbara Rooney
Director
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
{{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}} (Signature) (Date) (Signature) (Date)
Monique M. DelliBovi (Aug 26, 2024 14:30 PDT)
Monique M. DelliBovi
Aug 26, 2024
Michael Solorza (Aug 26, 2024 16:22 PDT)
Michael Solorza
Aug 26, 2024
Paul Espinosa (Aug 26, 2024 16:27 PDT)
Aug 26, 2024
Sep 23, 2024
8/16/2024 12:34:49 PM Page 2 of 20
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
M8MYZCCFENF8
1600 West Beverly Boulevard
Montebello
90640-3932
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
402PT-25.1 20.600 0521-0890-101 2023 12/23 BA/23 $13,994.00 164AL-25.1 20.608 0521-0890-101 2023 12/23 BA/23 $18,300.00 402PT-25 20.600 0521-0890-101 2024 22/24 BA/24 $51,006.00 164AL-25 20.608 0521-0890-101 2024 22/24 BA/24 $66,700.00
AGREEMENT
TOTAL $150,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$150,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE {{_es_signer5_signature}} {{_es_signer5_date}} $150,000.00
Carolyn Vu (Aug 26, 2024 16:30 PDT)
Aug 26, 2024
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT25182
1. PROBLEM STATEMENT
The City of Montebello Police Department is planning to address and reduce traffic safety concerns in the City of Montebello using a combination of enforcement and education. Using the highest standards and most up-to-date analytics, the enforcement operations will be dedicated to the most prevalent traffic problems. By increasing the visibility of our program goals and distributing educational material on safe driving practices, the department will enhance traffic safety enforcement operations. Through these methods, the department will be successful in curbing Montebello’s traffic problems and most importantly reducing the overall number of traffic crashes that cause injuries and fatalities.
The City of Montebello is a bustling and charming community located in Los Angeles County. Traffic volume is heavy throughout the city for several reasons. Montebello covers an area of approximately 8.25 miles and is bordered on the south by the Santa Ana Freeway (I-5) and on the north by the Pomona Freeway (SR-60).
Several other freeways are nearby and easily accessible from the area including the Long Beach Freeway 710 and San Gabriel Freeway 605. Montebello is often referred to as a gateway city, with proximity to downtown Los Angeles and its shared borders with several cities including Monterey Park, Pico Rivera, Rosemead, Commerce, and East Los Angeles. The city is primarily residential; however, there is strong growth of commercial property and businesses. Montebello is home to a large shopping mall with heavy traffic that substantially increases during the holiday season. Additionally, there are five private schools, thirty-three schools in the Montebello Unified School District, and several universities in the surrounding area. Montebello is in one of the busiest counties in the country, it is bordered by heavily traveled freeways and is an area by which numerous commuters travel, shop, and reside on a daily basis. All these factors contribute to several traffic problems that the department hopes to mitigate.
The City of Montebello is fortunate to have an active community that is very aware and concerned of traffic trends. Social media has played a large role in creating this open and fluid communication. Through additional data analysis the Police Department has observed a trend emerge, this new trend is being referred to as the “after-hours” trend. The noted crashes tend to be concentrated around the hours of “after- school” and “after-work” commutes. The data demonstrates that between the hours of 12:00 pm- 6:00 pm; nearly 50% of the crashes (208) occurred in 2023. Officers will focus their enforcement hours on these time frames to ensure the greatest impact of enforcement activities.
The City of Montebello is currently seeing a drastic increase in the number of crashes involving speeding. In 2022 the Department noted 17 crashes with a primary crash factor involving speed. In 2023, that number increased to 48, more than doubling. All 48 crashes involving speed resulted in injury. The Department hopes to demonstrate that high visibility traffic enforcement operations will be effective in deterring speeding.
The City of Montebello Police Department has observed that the rate of crashes involving pedestrians and bicyclists has steadily increased. This past year 10% of the total crashes involved a pedestrian or bicyclist and unfortunately this included one fatality involving a pedestrian. These figures represent 45 injured victims; a number that is much too high and unacceptable. The Department will continue to educate all road users on safe road sharing practices through enforcement operations.
The City of Montebello Police Department serves an area where many low-income individuals reside, areas in which families often times aren't able to afford proper helmets and bike safety gear. The Department will host bicycle rodeos, to educate elementary school age bicyclists on several safe riding topics including high visibility, safe riding practices, and safe road sharing practices. Bicycle helmets will be properly fitted and distributed to participants of the rodeos. The Department will distribute and properly fit helmets, distribute high visibility tape for bicycles, and provide bicycle maintenance checks for members of the community at events like National Night Out. The department will use the community events to educate parents and children about bicycle safety as well as use resources like social media to educate drivers about the importance of safely sharing the road with bicyclists.
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The Department actively works to survey and implement programs that are either deemed necessary or requested by the community. A program that is very often requested is a Child Car Seat Inspection event. It is important that our Department promote and enforce child passenger safety. Because data on use of car seats is limited, we intend to distribute car seats to our community and provide an opportunity to install them properly. We hope to either have our staff certified or partner with other Child Passenger Safety Technicians. We hope to gather participation data to give us a better understanding of how our communities needs can be addressed.
During 2024, the Montebello Police Department has arrested 53 subjects for Driving Under the Influence, most of these arrests occurred between the hours of 1800 – 0300. Of the 53 arrests 28 of them were involved in traffic crashes, 12 of these crashes involved injuries. Also, of the 53 arrests 1 involved driving under the influence of drugs and 1 arrest was for driving under the influence of alcohol and drugs. Two of these arrests involved additional charges of Neglect of Children for having children in the vehicle while driving under the influence. It is apparent that our arrests occur in the early morning hours when most subjects are on their way home from either a bar or restaurant where they have been drinking. In Montebello we have had an increase in bars and restaurants on our main highway that runs through Downtown Montebello. The increase of bars and restaurants in our city has had an impact on drunk driving and has played a part with increasing our DUI statistics. Addressing these issues through a combination of enforcement, education, and community involvement may help reduce DUI rates and improve overall road safety in Montebello.
An additional area of concern to our department and City is to ensure that the teen drivers of the community are practicing safe driving techniques. We currently have a hypothesis that due to the hours of the crash's occurrence; teen drivers might be more susceptible to being involved in crashes. Our available data shows that drivers between the ages of 18-30 made up 28% of the drivers at fault for crashes in 2022 and 27% in 2023. To help address this concern, the department will partner with local high schools, community colleges, and local universities to offer teen drivers safe driving educational presentations.
Having identified a noticeable trend in the hours of the crashes, it is that much more concerning that our alcohol involved crashes have also increased (18 injured in 2021, 23 in 2022 including one fatality, and 23 in 2023). Additionally, our OTS Crash Rankings also showed our DUI arrests ranking increase from 34 in 2019 to 23 in 2021. This year the department will focus on expanding our social media campaigns to deter impaired driving. It is very apparent that our efforts are more necessary than ever before.
Having the attention and willing participation of the community allows the Police Department to address trends as soon as they are identified. The support of the community lends itself to advocating to the City for necessary infrastructure changes to address and reduce the occurrence of traffic crashes wherever possible by adjusting speed limits, changing and upgrading signs, and improving roadways.
While more data needs to be collected to further analyze the noted trends, the department now has more software and hardware equipment to make this analysis. The recent upgrade of the traffic reporting system through OTS funding, will soon hold multiple years' worth of data that will show additional details. The recent hiring of our Crime/Data Analyst will also assist us with reviewing data and implementation of best practices to direct our enforcement efforts. Additionally, the Department recently assigned two additional officers to our Traffic Unit for a total of 4 full-time officers. These projects and staffing increases demonstrate the departments and City’s commitment to the goals set by the Office of Traffic Safety of eliminating crashes and fatalities on the roads.
Montebello Police Department has diligently worked to identify and address traffic problems and concerns in the City of Montebello. The Office of Traffic Safety has allowed our efforts to make dramatic improvements, however, our work is not done. The efforts of this grant are personal goals for our department. Our collaborative efforts will create lasting changes that will reduce traffic injuries and lead to zero fatalities in the City of Montebello and surrounding regions.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
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4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 5 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 5 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
3 8. Conduct DUI Saturation Patrol operation(s). 12
9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
11 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
3 11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 6
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12. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
4 13. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
2 14. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.
2 15. Utilize the oral fluid drug screening device at roadside to assist with identifying drug use during DUI investigations. Report on the use, accomplishments, or challenges associated with the use of the oral fluid drug screening device. 1 16. Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias. 4 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter. In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Oral Fluid Drug Screening Devices – The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug screening devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment. At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training.
These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Office of Traffic Safety) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices. Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
Media Requirements:
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would
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be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs.
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Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT25182
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
402PT-25 20.600 State and Community Highway
Safety
$65,000.00
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$85,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $11,500.00 3 $34,500.00
DUI Saturation Patrols 164AL-25 $2,500.00 12 $30,000.00 Traffic Enforcement 402PT-25 $2,500.00 11 $27,500.00
Distracted Driving 402PT-25 $2,100.00 3 $6,300.00
Pedestrian and Bicycle Enforcement 402PT-25 $2,400.00 6 $14,400.00 Street Racing and Sideshow Enforcement
Operations
402PT-25 $2,500.00 2 $5,000.00
Traffic Safety Educational Presentations 402PT-25 $500.00 4 $2,000.00 Category Sub-Total $119,700.00
B. TRAVEL EXPENSES
In State Travel 402PT-25 $5,000.00 1 $5,000.00
$0.00
Category Sub-Total $5,000.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-25 $1,500.00 1 $1,500.00
Oral Fluid Drug Screening Device 164AL-25 $4,900.00 2 $9,800.00 Oral Fluid Drug Screening Supplies 164AL-25 $2,000.00 1 $2,000.00 Phlebotomist 164AL-25 $800.00 9 $7,200.00
Lidar Device 402PT-25 $2,400.00 2 $4,800.00
Category Sub-Total $25,300.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $150,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT25182
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers in Long Beach and the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.
Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).
Oral Fluid Drug Screening Device - Device to collect oral fluid sample to detect the presence of some drug categories in DUI investigations. Costs may include oral fluid device, printer, power supply unit and cable, system carrying case, and accessories. Each item must have a unit cost of less than $5,000 (including tax and shipping).
Oral Fluid Drug Screening Supplies - Supplies to collect oral fluid sample to detect the presence of some drug categories in DUI investigations. Costs may include collection cartridges.
Phlebotomist - To draw and collect blood samples during OTS funded grant operations from suspected DUI drivers on scene as evidence in support of DUI convictions in a court of law.
Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.
INDIRECT COSTS
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-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT25182
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations re lating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but ar e not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low -income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regu lations,” respectively.
GENERAL ASSURANCES
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In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which t he Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rig hts Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assura nces with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub -recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or complian ce reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review
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upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contrac ts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing be low is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
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This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or loca l legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adop tion of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies a vailable to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or age ncy entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lowe r tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS —
PRIMARY TIER COVERED TRANSACTIONS
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1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certific ation; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction wa s entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any pr ospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXC LUSION—
LOWER TIER COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is prese ntly debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
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2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufacture d products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory qualit y, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justific ation for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, a ccept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal inter est in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a gran t or cooperative agreement, whose objectivity may be impaired because of an y related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.