Montebello City Council
February 26, 2025

CITY OF MONTEBELLO

CITY COUNCIL

REGULAR MEETING

WEDNESDAY, FEBRUARY 26, 2025 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

CITY COUNCIL
Salvador Melendez, Mayor
Georgina Tamayo, Mayor Pro Tem
Scarlet Peralta, Councilmember
Ric Alonzo, Councilmember
Vacant, Councilmember

CITY MANAGER
Raul Alvarez

CITY TREASURER
David Matanga

CITY ATTORNEY
Arnold M. Alvarez-Glasman

CITY CLERK
Christopher Jimenez

DEPARTMENT HEADS
Acting Assistant City Manager
Fire Chief
Police Chief
Director of Finance
Director of Human Resources
Director of Planning/Community Development
Director of Public Works
Director of Recreation and Community Services
Director of Transportation
Angelica Palmeros
Fernando Pelaez
Luis Lopez
Michael Solorza
Ramon Figueroa
Joseph Palombi
Cesar Roldan
David Sosnowski
John Soria

February 26, 2025: City Council Meeting Page 2 of 7

NOTICES
This City Council Meeting ("Council") will be held in person and will meet at City Hall – City Council Chambers, 1600 West Beverly Boulevard, Montebello, California. The meeting will be live streamed and can be watched on the City’s website and YouTube Channel via the following link: https://www.montebelloca.gov, and may also be viewed on Spectrum Public Access Channel 3 for all Spectrum cable subscribers.

AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act (ADA) any person with a disability who requires special accommodations in order to participate in a meeting should contact the Administration Office at (323) 887-1437 Monday-Thursday from 7:30 a.m.-5:30 p.m. Please call 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II 1203). If you require translation services, please contact the City Clerk’s office 72 hours before this meeting. Si necesita servicios de traducción, comuníquese con la Oficina del Secretario Municipal 72 horas antes de esta reunión. 如果您需要翻译服务，请在会议前 72 小时联系市书记员办公室.

RULES OF DECORUM:

Pursuant to Section 54957.95 of the Government Code, the presiding member of the legislative body conducting a meeting, or their designee, is authorized to remove, or cause the removal of, an individual for disrupting the meeting.

Any such removal will be preceded by a warning to the disruptive individual by the presiding member of the legislative body or their designee that the individual’s behavior is disrupting the meeting and that the individual’s failure to promptly cease their disruptive behavior may result in their removal.

PUBLIC COMMENTS:

In-Person: For those interested in participating during the Public Comment period(s) or public testimony period for Public Hearings of the City Council meetings, you may address the City Council in person only the day of the meeting.

Speakers will be required to fill out a speaker card provided at the door and submit it to City Clerk staff prior to each Public Comment announcement period. Staff will number and call each speaker card in the order received. Closed Session begins at 6:00 p.m. and Regular Session begins immediately thereafter; if there is no Closed Session, Regular Session will begin at 6:00 p.m.

AGENDA MATERIALS: The agenda and/or agenda packet are available for public inspection at City’s website at:

Agendas, Minutes, and Videos,

February 26, 2025: City Council Meeting Page 3 of 7

IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS

THANK YOU FOR YOUR COOPERATION

OPENING CEREMONIES

CALL TO ORDER - 6:00 P.M.

ROLL CALL

ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE

PUBLIC COMMENTS ON CLOSED SESSION ITEMS - NONE

CLOSED SESSION - NONE

REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION

CLOSED SESSION REPORT - NONE

INVOCATION

PLEDGE OF ALLEGIANCE

CORRECTIONS TO THE AGENDA - CITY MANAGER

CEREMONIAL ITEMS/PRESENTATIONS

1. RECOGNITION OF NEW POLICE CHIEF LUIS LOPEZ

2. CERTIFICATE OF RECOGNITION FOR THE MONTEBELLO INDIANS CHEER TEAM

3. PRESENTATION ON ENVIRONMENT AND SUSTAINABILITY
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.

The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC HEARING

4. PUBLIC HEARING TO ADOPT RESOLUTION NO. 24-17 APPROVING THE PROPOSED SUBSTANTIAL AMENDMENT NUMBER THREE (3) TO THE FISCAL YEAR 2020-2021 CDBG/HOME ANNUAL ACTION

February 26, 2025: City Council Meeting Page 4 of 7

PLAN TO CANCEL A CDBG FUNDED ACTIVITY AND REALLOCATE CDBG FUNDS TO AN EXISTING

ACTIVITY

RECOMMENDATION: It is recommended that the City Council:

1. Approve Substantial Amendment Number Three (3) to the Fiscal Year 2020-2021 CDBG/HOME Annual Action Plan; and

2. Adopt Resolution No. 24-17 approving the Substantial Amendment Number Three (3) to the Fiscal Year 2020-2021 CDBG/HOME Annual Action Plan; and

3. Take such additional, related action that may be desirable.

REGULAR BUSINESS

5. APPOINTMENT TO FILL DISTRICT 4 CITY COUNCIL VACANCY

RECOMMENDATION: It is recommended that the City Council:

1. Conduct interviews of applicants and make an appointment to fill an existing vacant City Council Seat for the term ending in December 2026; and

2. Take such additional, related action that may be desirable.

6. FISCAL YEAR 2024-25 SECOND QUARTER BUDGET UPDATE, CITY COUNCIL BUDGET PRIORITIES AND

COMMUNITY BUDGET FORUM

RECOMMENDATION: It is recommended that the City Council:

1. Receive and file agenda report and the presentation on the Fiscal Year 2024-25 Second Quarter Budget Report, City Council Budget Priorities and Community Feedback; and,

2. Amend the Master Position Control to Adjust Staffing in the Transit, Parks and Recreation, Fire and Public Works Departments (Attachment C); and,

3. Approve the updated Salary Resolution No. 25-19 (Attachment D); and,

4. Amend the Fiscal Year 2024-25 budget in the amounts and in the accounts listed in Attachment E; and,

5. Provide City Council and allow time for Community Feedback on budget priorities for Fiscal Year 2025- 26; and,

6. Take whatever additional actions necessary.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

7. ADOPT PLANS AND SPECIFICATIONS FOR FABRICATION AND INSTALLATION OF FULL CAPTURE

STORM DRAIN TRASH DEVICES ON LOS ANGELES COUNTY-OWNED CATCH BASINS AND

AUTHORIZATION TO PROCEED WITH BID ADVERTISEMENT

RECOMMENDATION: It is recommended that the City Council:

1. Approve Environmental Assessment pursuant to Title 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and

2. Adopt construction specifications for Citywide Catch Basin Connector Pipe Screen and Automatic Retractable Screen Inserts Installation Project – CP 931; and

3. Authorize staff to proceed with bid advertisement for construction; and

4. Take such additional, related action that may be desirable.

8. ACCEPTANCE OF THE MONTEBELLO CITY PARK BASEBALL FIELD RENOVATION PROJECT (CP NO. 928) – NOTICE OF COMPLETION

February 26, 2025: City Council Meeting Page 5 of 7

RECOMMENDATION: It is recommended that the City Council:

1. Accept the Montebello City Park Baseball Field Renovation Project (CP No. 928) as completed by California Landscape & Design; and

2. Approve the final contract amount with California Landscape & Design for the construction of the Project in the amount of $969,068 including change orders; and

3. Approve the Final Total Project Budget (Attachment A); and

4. Authorize the City Clerk to execute, verify and file the Notice of Completion (Attachment B) with the Los Angeles County Registrar-Recorder; and

5. Authorize the release of the retention payment of $48,453 due to California Landscape & Design following the mandatory waiting period from the date the Notice of Completion is recorded; and

6. Take such additional, related action that may be desirable.

9. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICE AGREEMENT NO. 4180 WITH KIMLEY- HORN AND ASSOCIATES, INC. TO EXTEND THE COMPLETION DATE FOR BUS STOP IMPROVEMENT

PROJECT CONSULTING SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 1 to Professional Services Agreement No. 4180 (Agreement No. 4180) with Kimley-Horn and Associates, Inc. (Kimley-Horn & Assoc.), to extend the completion date for Bus Stop Improvement Project (BSIP) Consulting Services; and

2. Authorize the City Manager and/or his designee to execute Amendment No. 1 on behalf of the City of Montebello (City); and

3. Take such additional, related action that may be desirable.

10. AUTHORIZATION TO SUBMIT AN APPLICATION FOR THE OUTDOOR RECREATION LEGACY

PARTNERSHIP GRANT PROGRAM

RECOMMENDATION: It is recommended that the City Council:

1. Authorize submission of an application for the Outdoor Recreation Legacy Partnership Grant Program; and

2. Authorize the Director of Recreation and Community Services to conduct all negotiations and execute and submit documents reasonably-necessary for the completion of the awarded project; and

3. Take such additional, related action that may be desirable.

11. AUTHORIZATION TO SUBMIT AN APPLICATION FOR THE LA84 FOUNDATION GRANT PROGRAM

RECOMMENDATION: It is recommended that the City Council:

1. Authorize the submission of an application for the LA84 Foundation Grant Program on behalf of the City of Montebello; and

2. Authorize the Director of Recreation and Community Services to conduct all negotiations and execute and submit documents reasonably-necessary for the completion of the awarded program; and

3. Take such additional, related action that may be desirable.

12. APPROVE INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT FOR BLANKET PURCHASE ORDERS

ESTABLISHED WITH WAYNE ELECTRIC COMPANY, AFTERMARKET PARTS COMPANY, LLC, AND

DARTCO TRANSMISSION SALES & SERVICES INC

RECOMMENDATION: It is recommended that the City Council:

1. Approve an increase to the total not-to-exceed amount, from $60,000 to $80,000, for a blanket purchase order (PO) with Wayne Electric Company (Wayne Electric), to purchase maintenance-related bus parts, for Fiscal Year 2024-25; and

February 26, 2025: City Council Meeting Page 6 of 7

2. Approve an increase to the total not-to-exceed-amount, from $200,000 to $385,000, for a blanket PO with Aftermarket Parts Company, LLC (Aftermarket Parts), to purchase maintenance-related bus parts, for FY 2024-25; and

3. Approve an increase to the total not-to-exceed-amount, from $49,000 to $70,000, for a blanket PO with Dartco Transmission Sales and Service inc. (Dartco), to purchase maintenance-related bus parts, for FY 2024-2025; and

4. Take such additional, related, action that may be desirable.

13. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 25-18 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED FEBRUARY 26, 2025

RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 25-18 approving the Warrant Register dated February 26, 2025.

PUBLIC COMMENTS - CONTINUED

AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Scarlet Peralta, Councilmember

• Ric Alonzo, Councilmember

1. South Montebello Scholarship: Future Leaders Awardess Announcment

2. Requesting a presention on Exploring the City’s Role in Preserving the Historic De Paul Center

• Georgina Tamayo, Mayor Pro Tem

• Salvador Melendez, Mayor

CLOSED SESSION - CONTINUED

ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on March 12, 2025, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).

I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, February 23, 2025 no later than 6:00 p.m.

Kimberly Guillen, Senior Deputy City Clerk

February 26, 2025: City Council Meeting Page 7 of 7

EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet. • CITY OF MONTEBELLO FORECASTED AGENDA

ITEM # 4

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: PUBLIC HEARING TO ADOPT RESOLUTION NO. 24-17 APPROVING THE PROPOSED SUBSTANTIAL AMENDMENT NUMBER THREE (3)
TO THE FISCAL YEAR 2020-2021 CDBG/HOME ANNUAL ACTION

PLAN TO CANCEL A CDBG FUNDED ACTIVITY AND REALLOCATE

CDBG FUNDS TO AN EXISTING ACTIVITY

DATE: February 26, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Substantial Amendment Number Three (3) to the Fiscal Year 2020-2021 CDBG/HOME Annual Action Plan; and

2. Adopt Resolution No. 24-17 approving the Substantial Amendment Number Three (3) to the Fiscal Year 2020-2021 CDBG/HOME Annual Action Plan; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

With approval from the City Council, the Finance Director will make the necessary budget adjustments to revenues and appropriations for the Community Development Block Grant (CDBG) Funds in the amount of $342,443 from the Fiscal Year 2020 award amount. The total amount of CDBG funds allocated for the Fire Station 56 Project are $807,527. The project is able to progress, as the prior allocation of CDBG funds has already been secured in the amount of $465,084.

Please be aware that all Community Development Block Grant (CDBG) funds allocated for the Senior Center Project must be reimbursed to the City’s CDBG Local Account utilizing General Funds. This requirement arises due to a drawdown of these funds from the Integrated Disbursement and Information System (IDIS) totaling $45,492.

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

BACKGROUND/DISCUSSION:

The CDBG entitlement program administered through the U.S. Department of Housing and Urban Development (HUD) allocates annual grants to larger cities and counties to develop viable communities by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities, principally for low- and moderate- income persons.

In the 2020-2021 Annual Action Plan Amendment, the CDBG funds were allocated as identified in table 1 below. CDBG funds will no longer be utilized to finalize the Senior Center Improvement project, as the required funding exceeds the amount allocated by CDBG. According to the City’s Participation Plan, a plan must be amended if an activity mentioned in an action plan will be canceled or if more than 50% of the program funds will be reallocated. Therefore, table 2 identifies the activities that will be canceled and the funds that will be reallocated to an existing CDBG activity.

ENVIRONMENTAL:

The California Environmental Quality Act (Section 2100, et. seq. of the California Public Resources Code, hereafter “CEQA”) requires analysis of agency approvals of discretionary “projects.” A “project,” under CEQA, is defined as “the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment” (State CEQA Guidelines Section 15378). The proposed Project is a project under CEQA.

Staff has reviewed the Projects to determine the required level of review under CEQA and has determined that the proposed Projects are exempt from CEQA under State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption). Section 15061(b)(3) of the State CEQA Guidelines states that an activity is covered by the commonsense exemption that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review. Nevertheless, it is important to note that specific projects/programs that qualify for funding under the proposed plan may be subject to environmental review prior to implementation.

ANALYSIS:

Table 1 provides a summary of the original allocations in the 2020/2021 Annual Action Plan Amendment regarding CDBG Funds. The project scheduled for cancellation is the Montebello Senior Center Improvements. The funds initially designated for this activity will be redirected to support the Public Facility Improvement at Fire Station 56.

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

Table 1

Activity Name/Action Council Approval
Date
Funding
Type
Amount
Housing Rights Center (HRC) 9/23/2020 CDBG $20,000
CDBG Program
Administration
9/23/2020 CDBG $211,826
Section 108 Loan Payment 9/23/2020 CDBG $462,221
Public Facility
Improvement- Fire Station
56 9/23/2020 CDBG $465,084
Street Improvements 9/23/2020 CDBG $77,988
Montebello Senior Center
Improvements
9/23/2020 CDBG $342,443

Table 2 provides details on the amount of each funding source and the specific program to which the funding is proposed to be reallocated:

Table 2

Description Action
FY 2020-2021 Annual Action
Plan

Canceled Project:

Senior Center Improvements
$342,443

Total: $342,443
FY 2020-2021 Annual Action
Plan
Reallocate Project Funds to:

Fire Station Improvements
$342,443

Total: $342,443
FY 2020-2021 Annual Action
Plan
Total Project funding amount:

Fire Station Improvements
$807,527

Total: $807,527

It is essential to acknowledge that Community Development Block Grant (CDBG) funds will no longer be allocated for the Senior Center Project. Instead, this Project will be funded through alternative funding sources. There exists a significant necessity to undertake repairs at Fire Station 56, which is the rationale behind the reallocation of

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

CDBG funds to the Fire Rehabilitation Project.

SUMMARY:

Following City Council adoption, the third substantial amendment to the Annual Action Plan will be transmitted to HUD for final approval. Subrecipient agreements will be amended to reflect the re-allocated amounts. Funding for the above-referenced activities will be appropriated to the proper accounts.

ATTACHMENT(S)

1. Attachment A- Resolution

2. Attachment B_AAP FY 2020- FEB 2025_ Amend Number 3

3. Attachment C_Proof of Publishing 01.27.2025

ATTACHMENT A

RESOLUTION NO. 25-17

A RESOLUTION TO THE CITY COUNCIL OF THE CITY OF MONTEBELLO,

APPROVING AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO SUBMIT TO HUD A SUBSTANTIAL AMENDMENT NUMBER 3 TO THE CITY’S FISCAL YEAR (FY) 2020-2021 CDBG/HOME ANNUAL ACTION PLAN AMENDMENT

TO CANCEL CDBG ACTIVITY AND REALLOCATE CDBG FUNDS TO AN EXISTING

ACTIVITY

RECITALS

WHEREAS, the City of Montebello (“City”) has applied and received Communit y Development Block Grant (CDBG) funds from the Government of the United States under Title I of the Housing and Community Development Act of 1974; and

WHEREAS, the U.S. Department of Housing and Urban Development (HUD) is the federal agency that promulgates regulations and oversees the administration of the CDBG and HOME program; and

WHEREAS, City staff published a public notice announcing the Fiscal Year (FY) 2020-2021 Substantial Amendment Number 3 Annual Action Plan in the San Gabriel Valley Tribune January 27, 2025, triggering a 30-day public comment period of the amended plan; and

WHEREAS, on February 26, 202 5, the City Council of the City of Montebello (“City Council”) held a duly noticed public hearing to consider adoption of the Substantial Amendment number 3 to the City’s FY 2020-2021 draft Annual Action Plan Amendment to reallocate CDBG Funds to existing activities.

WHEREAS, the total amount of CDBG funds to be re-allocated are in the amount of $342,443.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above recitals are true and correct and incorporated herein by reference.

SECTION 2: The City Council approves and ratifies the Substantial Amendment number 3 to the City’s FY 2020-2021 Annual Action Plan Amendment.

SECTION 3: The City Council approves the reallocation of CDBG funds to existing activities in the amount of $342,443.

SECTION 3: The City Manager is hereby authorized to make all conforming modifications and edits and to execute all implementing documents required by HUD to receive and reallocate funding identified under the approved amended annual Action Plan.

RESOLUTION NO. 25-17

SECTION 4 : The City Manager is hereby authorized to enter into agreements with eligible sub-recipients.

SECTION 5: That the City Clerk shall certify to the passage and approval of this resolution and it shall thereupon be in full force and effect.

APPROVED, AND ADOPTED THIS 26TH OF FEBRUARY 2025.

S alvador Melendez, Mayor
A
TTEST: APPROVED AS TO FORM:
___
_____________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney S

TATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I
, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 25-17 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 26 th day of February 2025 and that said Resolution was adopted by the following vote, to-wit:

A
YES:

NOES:

ABSTAIN:

ABSENT:

RESOLUTION NO. 25-17

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

2020
FY 2020 Annual Action
Plan Amendment
Number Three

CITY OF MONTEBELLO

ATTACHMENT B

Annual Action Plan
2020
1 OMB Control No: 2506-0117 (exp. 09/30/2021)

Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City has been notified by HUD that they will be receiving $665,245 in CBG funds for FY 2020-2021, and $258,255 in HOME funds. The City is obligated to make payment on a Section 108 Loan ($462,221) as well as administrative funds ($231,725) which includes program income and prior year resources, allowing $885,515 CDBG leftover to spend on public services, capital improvements and/or housing projects. The City also received $910,151 in CDBV-CV funds in response to the COVID-19 pandemic.

Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 665,245 493,785 400,411 1,559,441 2,584,755 The City expects to receive $3,250,000
over the next 5 years CDBG entitlement
funds; $665,245 in Year 1. Any
unencumbered funds from prior year (s)
will be allocated to public facilities
improvements, and Housing
Rehabilitation Grants/Loans Program.

Annual Action Plan
2020
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction for
ownership
TBRA 258,255 143,853 0 402,108 991,745
The City expects to receive $1,500,000
over the next 5 years in HOME
entitlement funds; $258,255 in Year 1.

Other public -
federal
Other
910,151 0 0 910,151 0
The city Expects to receive $910,151 in
CDBG-CV funds in response to COVID.

Table 1 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City will continue to use state and local funds to leverage federal entitlement dollars, including but not limited to:

Annual Action Plan
2020
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
• City General Funds
• In -kind Donations
• Partnerships with local banks for home buying assistanceAll sources and types of funds are more limited now due to the current economic climate, along with the demise of statewide redevelopment tax-increment funds and housing set-aside funds. The HOME program requires a local match which leverages local funds.The City anticipates assisting ten low to moderate-income homeowners through the Owner-Occupied Housing Rehabilitation and Preservation Program over the next five years. The Program offers housing rehabilitation loans to eligible homeowners (up to 80% of the MFI) using HOME funds.

Annual Action Plan
2020
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City does not have any publicly owned land that is being considered for affordable housing.

However, the Montebello Housing Development Corporation (MHDC) offers several programs (home buyer classes) that helps families with the purchase of a home. MHDC’s most recent development projects was the redevelopment of a blighted property given to the City for the purpose of quality affordable housing. The house has been sold to income eligible families.

Discussion
See discussion above.

Annual Action Plan
2020
5 OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Increase affordable
housing
opportunities
2020 2025 Affordable
Housing
Citywide Affordable housing and lower
housing costs
CDBG: $0
HOME: $0
CDBG-CV:
$0
Rental units rehabilitated:
1 Household Housing Unit
2 Maintain decent
and energy
efficient housing
stock
2020 2025 Affordable
Housing
Non-Homeless
Special Needs
Citywide Reduced housing
improvement costs
HOME:
$301,628
Homeowner Housing
Rehabilitated: 2 Household
Housing Unit
3 Create sustainable
neighborhoods
2020 2025 Non-Housing
Community
Development
Qualified
Census
Tracts
Improve and correct
infrastructure issues
CDBG:
$77,988
Public Facility or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit:
124 Persons Assisted
4 Expand fair housing
choice and access
2020 2025 Public services Citywide Planning and Administration CDBG:
$20,000
Other: 100 Other
5 Provide vital public
services
2020 2025 Homeless
Non-Housing
Community
Development
Citywide Assistance for extremely
low/low-income households
CDBG-CV:
$661,031
Public service activities
other than Low/Moderate
Income Housing Benefit:
550 Persons Assisted

Annual Action Plan
2020
6 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
6 Increase earning
capacity for LMI
families
2020 2025 Non-Housing
Economic
Development
Citywide Public Facility Improvements;
Provide job training &
opportunities for more jobs
CDBG:
$807,527
Public Facility or
Infrastructure Activities for
Low/Moderate Income
Housing Benefit: 2
Households Assisted
7 Expanding
economic
opportunities
2020 2025 Non-Housing
Community
Development
Citywide Economic
Opportunities/Section 108
Loan Repayment
CDBG:
$462,221
Other: 1 Other
8 Planning and
Administration
2020 2021 Program
Administration
Citywide Planning and Administration CDBG:
$211,705
HOME:
$100,480
CDBG-CV:
$162,029
Other: 1 Other
Table 2 – Goals Summary

Goal Descriptions

1 Goal Name Increase affordable housing opportunities
Goal
Description
Provide funding for the development of new affordable housing, homebuyer assistance programs and or utility or rent reduction programs for low- and moderate-income families. Fund housing solutions that may include programs that increase homeownership, housing improvements for special needs populations, support integrated housing solutions and plans, and reduce barriers to affordable housing consistent with the City’s Analysis for Impediment to Fair Housing Choice.

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2 Goal Name Maintain decent and energy efficient housing stock Goal
Description
Provide funding for programs for owner–occupied housing rehabilitation including activities related to home improvements, energy efficiency, structural improvements, and/or other home sustainability projects. 3 Goal Name Create sustainable neighborhoods
Goal
Description
Activities that improve the quality of life for residents including improving parks, creating green streets, improving accessibility, water and sewer system improvements, and road reconstruction and pedestrian safety. 4 Goal Name Expand fair housing choice and access
Goal
Description
The City will continue to collaborate with entities that provide assistance for families and individuals seeking counseling and or legal solutions to fair housing, discrimination problems, and impacts due to COVID-19 pandemic.

5 Goal Name Provide vital public services
Goal
Description
Provide needed public services that assist individuals and families in the following ways: crisis intervention, crime prevention, homeless prevention, services for at- risk families, shelter in-take services, senior and special needs services, nutrition and preventative health services, supplemental food/clothing/counseling and job search assistance to those who are homeless or at -risk of homelessness, and other vital social services including services in response to COVID-19 pandemic. Also, distributing food to the residents of the city of Montebello. 6 Goal Name Increase earning capacity for LMI families
Goal
Description
Pursue opportunities that will connect LMI families with job training, career guidance, and part-time and full time work. The City also wishes to fund business recruitment, attraction and or expansion initiatives that generate jobs and respond to the impacts of the COVID-19 pandemic.
7 Goal Name Expanding economic opportunities
Goal
Description
Needed infrastructure improvements.

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8 Goal Name Planning and Administration
Goal
Description
Planning and Administration provides funds for program and project delivery, general operation and administration of CDBG and HOME funds as well as planning and support for CHDO

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Projects
AP-35 Projects – 91.220(d)
Introduction

Projects
# Project Name
1 Southern California Housing Rights Center (HRC)
2 SECTION 108 LOAN REPAYMENT
3 PUBLIC FACILITIES IMPROVEMENT-FIRE
4 STREET IMPROVEMENTS
5 PLANNING AND ADMINISTRATION (CDBG)
6 HOUSING REHABILITATION & PRESERVATION PROGRAM
7 Acquisition & New Construction
8 PLANNING AND ADMINISTRATION (HOME)
9 MONTEBELLO COMMUNITY ASSISTANCE PROGRAM
10 Rental/Utility Assistance
11 YMCA Montebello-Commerce
12 Mexican American Opportunity Foundation (MAOF)
13 Hearts of Compassion (HOC)
14 CDBG-CV: Program Planning and Administration
Table 3 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
This Amendment Number 3 is based upon the cancellation of Community Development Block Grant (CDBG) funds allocated for a specific project, along with the subsequent reallocation of those funds to another project that is also funded by CDBG. Approval from the City Council is currently pending.

Approximately $342,443 has been reallocated to an existing initiative, IDIS activity #485, due to the cancellation of another initiative, IDIS activity #486, which led to this reallocation. A detailed description of the reallocation amounts, and the details are as follows:

Canceled Project Totaling: $342,443

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Senior Center Improvements- $342,443
Reallocate Project Funds Totaling: $342,443
Fire Station Improvements - $342,443
Total Project Funds:

Fire Station Improvements - $807,527

While the Senior Center Project remains active, the financial resources allocated for this initiative will no longer derive from Community Development Block Grant (CDBG) funds, as these funds will be redirected to address the rehabilitation needs of the Fire Station Rehabilitation project. The reallocated funds will be utilized to enhance and support the rehabilitation of the Fire Station.

The City recognizes that special needs populations encounter challenges due to low income and the special conditions that they face. Special needs populations are more likely to become homeless because of these factors. Special needs populations require housing and supportive services. The City considers supportive services and housing for special needs populations a high priority. Supportive services are also considered a high priority in the CoC. In 2020-2021, the City will fund a new public service homeless program improvement to public facilities and streets in eligible low-moderate areas.

In making project recommendations, consideration was given to a variety of thresholds that projects must meet to comply with CDBG objectives, including meeting one of the national objectives and addressing one of the community priorities set out in the Consolidated Plan. Staff also considered all engagement activities, housing, and homeless data, established priority needs, cost reasonableness and effectiveness, activity management and implementation, experience with similar activities, past performance, leveraged funds, and completeness of the application. Project recommendations are for those projects determined most likely to be successful and maintain compliance with CDBG and HOME regulations.

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AP-38 Project Summary
Project Summary Information
1 Project Name Southern California Housing Rights Center (HRC) Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG: $20,000
Description
Target Date 6/30/2021
Estimate the number and
type of families that will
benefit from the proposed
activities
100 households assisted. Two housing rights workshops provided.

Location Description 3255 Wilshire Blvd. Los Angeles, CA Planned Activities CDBG funds will be used to provide fair housing services to residents to prevent discrimination, provide referrals, investigations, case management, and litigation, and resolve landlord tenant disputes.
2 Project Name SECTION 108 LOAN REPAYMENT
Target Area Citywide
Goals Supported Increase earning capacity for LMI families Expanding economic opportunities
Needs Addressed Economic Opportunities/Section 108 Loan Repayment Funding CDBG: $462,221
Description SECTION 108 LOAN REPAYMENT
Target Date 6/30/2021
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description N/A

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Planned Activities REPAYMENT OF SECTION 108 LOAN
3 Project Name PUBLIC FACILITIES IMPROVEMENT
Target Area Qualified Census Tracts
Goals Supported Create sustainable neighborhoods
Needs Addressed Enhance facilities located in low-income area Funding CDBG: $807,527
Description Funds will be used to undertake facility improvements to City Fire Station.

Target Date 6/30/2021
Estimate the number and
type of families that will
benefit from the proposed
activities
100 persons
Location Description 1166 S. Greenwood Ave., Montebello Planned Activities Update and improve fire stations.
4 Project Name STREET IMPROVEMENTS
Target Area Qualified Census Tracts
Goals Supported Create sustainable neighborhoods
Needs Addressed Improve and correct infrastructure issues Funding CDBG: $77,988
Description Replacement of sidewalks, curbs, gutters, and comply with ADA in eligible LMI areas.

Target Date 6/30/2021
Estimate the number and
type of families that will
benefit from the proposed
activities
20 families/households
Location Description eligible areas
Planned Activities Replacement of sidewalks, curbs, gutters, and comply with ADA. 5 Project Name PLANNING AND ADMINISTRATION (CDBG)
Target Area Citywide
Goals Supported Planning and Administration

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Needs Addressed Planning and Administration
Funding CDBG: $191,705
Description PLANNING AND ADMINISTRATION
Target Date 6/30/2021
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description N/A
Planned Activities PROGRAM ADMINISTRATION
6 Project Name HOUSING REHABILITATION & PRESERVATION PROGRAM Target Area Citywide
Goals Supported Increase affordable housing opportunities Maintain decent and energy efficient housing stock
Needs Addressed Reduced housing improvement costs
Funding HOME: $100,000
Description HOUSING REHABILITATION & PRESERVATION PROGRAM Target Date 6/30/2021
Estimate the number and
type of families that will
benefit from the proposed
activities
3 HOUSEHOLDS
Location Description CITYWIDE
Planned Activities HOUSING REHABILITATION & PRESERVATION 7 Project Name Acquisition & New Construction
Target Area Citywide
Goals Supported Increase affordable housing opportunities Needs Addressed Affordable housing and lower housing costs Funding HOME: $201,628
Description Acquisition/rehabilitation of property for low-income housing Target Date 6/30/2021

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Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description Citywide
Planned Activities Acquisition/Rehabilitation for low-income housing 8 Project Name PLANNING AND ADMINISTRATION (HOME)
Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding HOME: $100,480
Description PLANNING AND ADMINISTRATION
Target Date 6/30/2021
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description N/A
Planned Activities PLANNING AND ADMINISTRATION
9 Project Name MONTEBELLO COMMUNITY ASSISTANCE PROGRAM
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Homeless prevention services
Funding CDBG-CV: $563,122
Description MONTEBELLO COMMUNITY ASSISTANCE PROGRAM
Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
150 people
Location Description 1166 S. Greenwood Ave, Montebello, CA 90640 Planned Activities The City will provide outreach services, motel vouchers, food, and showers for homeless persons in the community.

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10 Project Name Rental/Utility Assistance
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low-income households Homeless prevention services
Funding CDBG-CV: $37,566
Description Provide rental and utility assistance to low/mode income residents affected by COVID-19 pandemic
Target Date 6/30/2022
Estimate the number and
type of families that will
benefit from the proposed
activities
15 households
Location Description 1600 West Beverly Blvd, Montebello Planned Activities Provide rental and utility assistance to those affected by COVID-19 pandemic.

11 Project Name YMCA Montebello-Commerce
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Funding CDBG-CV: $25,000
Description Emergency food assistance distribution.

Target Date 6/30/2022
Estimate the number and
type of families that will
benefit from the proposed
activities
100 persons assisted.

Location Description 200 West Beverly Blvd, Montebello, CA Planned Activities Food distribution
12 Project Name Mexican American Opportunity Foundation (MAOF) Target Area Citywide

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Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Funding CDBG-CV: $24,525
Description Emergency food distribution
Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
417 persons
Location Description 401 N. Garfield Ave. Montebello, CA 90640 Planned Activities Food distribution
13 Project Name Hearts of Compassion (HOC)
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Funding CDBG-CV: $97,909
Description Food distribution
Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
400 persons
Location Description 600 South Maple Ave, Montebello, CA Planned Activities Food distribution
14 Project Name CDBG-CV: Program Planning and Administration Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG-CV: $162,029
Description CDBG-CV: Program Planning and Administration Target Date 6/30/2022

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Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description N/A
Planned Activities CDBG-CV: Program Planning and Administration

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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City anticipates spending at least 70 percent of its entitlement funds in target areas, including areas that have low- and moderate-income concentrations or minority concentrations. Maps of low- and moderate-income concentrations and minority concentrations are attached.

HUD’s funded activities are limited to the city’s low- and moderate-income areas, which encompass the majority of the city’s residential areas. Areas of the city outside of the CDBG target areas will benefit from activities that are limited clientele in nature, i.e., a person/household can benefit from a federally assisted program provided they meet the program’s eligibility criteria. Eligibility is typically established by household income and household size.

CDBG program funds will be expended based on program criteria. For example, public services are available on a citywide basis for qualified beneficiaries; fair housing and program administration activities will also be carried out on a citywide basis. Housing code enforcement and community development projects (e.g., street and park improvement projects) will be carried out in the city’s low- and moderate- income areas, i.e., areas where most residents meet HUD’s low- and moderate-income definition.

Geographic Distribution
Target Area Percentage of Funds
Citywide 70
Table 4 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The City generally does not allocate funds on a geographic basis. On an annual basis, the City prioritizes the use of its CDBG funding for citywide housing and community development activities including housing, public services, fair housing, and public facilities. Activities identified under the public services category and targeted to special needs populations are offered on a citywide basis and/or where resources can be coordinated with existing facilities or services. Public improvements and public facilities are qualified as benefiting low- and moderate-income persons.

Discussion
See above discussion.

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
See Discussion section.

One Year Goals for the Number of Households to be Supported Homeless 150
Non-Homeless 100
Special-Needs 0
Total 250
Table 5 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 15
The Production of New Units 0
Rehab of Existing Units 2
Acquisition of Existing Units 1
Total 18
Table 6 - One Year Goals for Affordable Housing by Support Type

Discussion
The MCAP Program provides housing resources to approximately 150 homeless persons and approximately 50 non-homeless persons that are at risk of homelessness in Montebello. Heart of Compassion currently provides food assistance and housing resources to approximately 100 non- homeless persons in Montebello. The MCAP Rental and Utility Assistance Program was able to assist 15 households in Montebello.

The City’s strategies relating to affordable housing efforts include maintaining the affordable housing stock through the Housing Rehabilitation and Preservation Program; and support for rental assistance programs through the County, such as the Section 8 Housing Choice Voucher. The City’s AI recommends amending portions of its zoning code that better supports affordable housing. The valued services help prevent homelessness and aim to assist at-risk youth and teenagers.

The City’s housing policies support a Rental Rehabilitation Program by providing loans to investor- owned properties to assist in the ability to improve the City’s rental housing stock in need of rehabilitation, to provide safe, decent, and sanitary housing for lower income families. The City also puts funding toward the preservation of existing at-risk affordable housing for technical assistance to

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property owners and by monitoring Section 8 legislation. To facilitate the development of affordable units, the city uses the State’s density bonus law by offering a density bonus of between 20 and 35%.

Typically, the City uses its HOME funds for low-income housing development and rehabilitation of owner-occupied single-family properties. The City must use the HOME affordable homeownership limits provided by HUD when setting price limits for affordable home sales and when using HOME funds for home rehabilitation. Also, the use of funds for HOME assisted activities requires that the value of the property after rehabilitation must not exceed 95% of the median purchase price for the area. The HOME Final Rule offers two options for determining the 95% of median purchase price limit for owner- occupied single-family housing, as noted below:

(1) HUD will provide limits for affordable housing based on 95 percent of the median purchase price for the area; OR
(2) Perform a local market survey to determine the 95 percent of median purchase price limit.

After reviewing the published 2020 HOME affordable homeownership limits provided by HUD, for Los Angeles County for determining 95 percent of the median purchase price limit, it was determined that the median price for Montebello homes is $480,000. For a newly constructed unit, the limit is also $480,000. Based on a comparison of local housing market listing prices and sales information, it was determined that the FHA limits do not accurately reflect current actual home purchase prices for the area. Therefore, a local market survey was conducted for Montebello home sales for a three-month period using HdL data. This survey shows a median price of $655,000 in the City of Montebello and a 95% median value price of $622,250.

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AP-60 Public Housing – 91.220(h)
Introduction
The City of Montebello does not own or manage public housing.

Actions planned during the next year to address the needs to public housing The City of Montebello does not own or manage public housing.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
LACDA offers the Family Self-Sufficiency Program to assist residents toward greater independence and homeownership opportunities.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
LACDA is not designated as troubled.

Discussion
The city supports the efforts of LACDA in making rental assistance available to low-income households through the Section 8 program, but the City has no direct involvement in the ownership or management of public housing.

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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
To address the needs of homeless individuals and families, the City continues its efforts to identify efficient and effective means to distribute limited resources for homeless needs. The City has designated emergency and transitional housing as high priorities for addressing homelessness. Other efforts undertaken by the City are identified below:

1. Homeless Shelters
To accommodate its share of the region’s homeless, the City utilized numerous nonprofit organizations to offer shelter and services to homeless persons. The City plans on establishing a homeless program to help the homeless population in the City with emergency motel and food vouchers. The City also participates in the Los Angeles County Continuum of Care Community Forum. The City works within this collaborative to help identify needs and gaps in the housing/service needs of the region’s homeless.

2. Transitional and Supportive Housing
Supportive housing, as defined by Section 50675.14 of the California Health and Safety Code, is housing with no limit on the length of stay and that is occupied by a target population. The target population for supportive housing includes low-income persons having one or more disabilities. These disabilities may include mental illness, HIV or AIDS, substance abuse, or other chronic health conditions. Such housing is also linked to on-site or off-site services that assist residents in retaining their housing, improving their health status, and maximizing their ability to live and, when possible, work in the community. On- and off- site services may include, but are not limited to, tutoring, childcare, and career counseling.

Transitional housing, as defined by Section 50675.2 of the California Health and Safety Code, is housing configured as rental housing developments, which may include multifamily housing, single-family housing, or group homes. Such housing is operated under state or Federal program requirements that call for termination of assistance and recirculation of the housing unit to another eligible program recipient at some predetermined future point in time, which shall be no less than six months. Additional services that help individuals gain necessary life skills that support independent living are also allowed but not mandated.

State law allows a distinction in the permitting requirements for certain residential uses in single-family homes based on whether there are six or fewer, or seven or more, people served by the housing type.

This size distinction currently exists in the City’s Zoning Code for residential and group care facilities.

Residential and group care facilities provide 24-hour per day residential living accommodations in exchange for the payment of money or other consideration, where the duration of tenancy is determined, in whole or in part, by the individual resident's participation in group or individual activities, such as counseling, recovery planning, or medical or therapeutic assistance. Residential or group care

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facilities include, but are not limited to, residential care facilities for persons with chronic, life- threatening illnesses, and alcoholism or drug abuse recovery or treatment facilities. Residential care facilities provide living accommodations for six or fewer persons and group care facilities provide living accommodations for seven or more persons.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City plans on establishing a homeless outreach program to help the homeless population in the City with emergency motel vouchers. The City of Montebello also contracts with local service providers to assist in reducing homelessness.

Los Angeles County is divided into eight Service Planning Areas (SPAs), 1 through 8. The division of the County makes it easier for the Department of Public Health to target and track the needs of each area.

Montebello is located in SPA 7.

Every year, the Los Angeles Continuum of Care coordinates a Shelter/Housing Inventory Count (HIC), which is a point-in-time (PIT) inventory of service projects, and a record of utilization of services. HIC records how many beds and units are dedicated to serving people experiencing homelessness (e.g., emergency shelter, transitional housing, and safe haven) or people who have experienced homelessness and are now in permanent housing. The homeless count for the City of Montebello in 2020 was 170 unsheltered and 0 sheltered. The City will fund projects within the City in the 2020-2021 program year.

The CoC offers housing and supportive services to address the needs of homeless persons. Within SPA 7:

Emergency Shelter:
• 541 beds serving individuals and families with children Transitional Housing
• 615 beds serving individuals with families with children Permanent Supportive housing
• 615 beds serving individuals with families with children

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For the 2021-2021 program year, the City will allocate CDBG-CV fund to the help establish the Montebello Community Assistance Program (MCAP) which will outreach and engage the City’s homeless population to support with emergency motel vouchers, PPE’s, and hygiene kits. The City will also be a participant of the region’s CoC.

Several programs, detailed below, offered in SPA 7 target different homeless client groups. The program presented below focuses on assessing the individual needs of homeless persons:

Coordinated Entry System (CES) – The CES is a framework that unites regional providers working collaboratively to house chronically homeless individuals. Using a common assessment tool, individuals are prioritized into the most appropriate housing based on their needs. The CES also coordinates County and Federal resources from agencies such as the Department of Mental Health, the Department of Health Services, housing authorities, and the U.S. Department of Veterans Affairs.

Addressing the emergency shelter and transitional housing needs of homeless persons SPA 7 offers a variety of homeless housing facilities serving different client groups, and includes emergency shelters, transitional housing and permanent supportive housing (See above information).

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City has the goal of assisting homeless persons, especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth, make the transition to permanent housing and independent living include shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

Homeless Family Solutions System – This program is a network of family homeless service providers that address the needs of homeless families or those at imminent risk of losing their housing. It works cooperatively with system partners to help families complete housing and service plans.

First 5 LA Supportive Housing Program (First 5 LA) – This program is a needs-based assistance program aimed at serving homeless or at-risk families with children from birth to age 5, some with current or

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past involvement with the County Department of Children and Family Services.

Supportive Services for Veteran Families (SSVF) – This program is a community-based, competitive grant program that rapidly rehouses homeless veteran families and prevents homelessness for those at imminent risk due to a housing crisis. The program’s objective is to achieve housing stability through a short-term, focused intervention. The SSVF employs a housing-first model, which focuses on helping individuals and families access and sustain permanent rental housing as quickly as possible and without precondition, while facilitating access to those services that will help the veteran’s family keep their housing.

HUD-VASH Vouchers (VASH) – The HUD-VASH program combines Housing Choice Voucher rental assistance for homeless veterans with case management and clinical services provided by the US Department of Veterans Affairs. The department provides these services for participating veterans at Veterans Affairs medical centers and community-based outreach clinics.

Unaccompanied Youth – Several programs serve this target group, including 1736 Family Crisis Center, Hathaway-Sycamores: Independent Living Program, Divinity Prophet: Independent Living Program, and Richstone Family Center: Transitional Housing Program and Transitional Living.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

Agencies involved with persons discharged from institutions and systems of care, including the Los Angeles County Department of Children and Family Services, Department of Health Services, Department of Mental Health, and Los Angeles County Sheriff’s Department, all have requirements stipulated by state law or county regulations requiring effective discharge planning and a specific transition plan to ensure that individuals and families are not discharged into homelessness.

In addition, the City of Montebello is planning on establishing a homeless outreach program known as MCAP. The program will focus on engaging the City’s homeless population to support with emergency motel vouchers, PPE’s, and hygiene kits, as well as help with accessing social service needs.

Discussion
Intro (con't)
This size distinction currently exists in the City’s Zoning Code for residential and group care facilities.

Residential and group care facilities provide 24-hour per day residential living accommodations in

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exchange for the payment of money or other consideration, where the duration of tenancy is determined, in whole or in part, by the individual resident's participation in group or individual activities, such as counseling, recovery planning, or medical or therapeutic assistance. Residential or group care facilities include, but are not limited to, residential care facilities for persons with chronic, life-threatening illnesses, and alcoholism or drug abuse recovery or treatment facilities. Residential care facilities provide living accommodations for six or fewer persons and group care facilities provide living accommodations for seven or more persons.

Discussion
The programs identified above, which address the needs of homeless persons and subpopulations of homeless, indicate that serving the homeless is a complex issue requiring a network of agencies, departments, and nonprofit community services agencies. It is fortunate that the City can utilize this network of agencies to provide housing and supportive services in addition to using limited CDBG funding.

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

City staff, stakeholders and the community at-large identified and prioritized fair housing issues and contributing factors to fair housing. Barriers to affordable housing as well as other housing information can be found in the City’s draft 2020-2025 AI. A summary of the high priority barriers to affordable housing include:
• High cost of housing
• Housing values are increasing faster than household incomes • Low number of affordable homes vs. market rate or higher cost homes • Low number of housing opportunities for larger families • Low ability to become a homeowner
• Lack of household financial stability
• Lack of funds to subsidize economic development projects • Undereducated residents
• Aging housing and infrastructure
• Homeless prevention services
• Current land use policies do not support the development of affordable housing Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The AI provided goals and action steps developed as a result of specific data captured and existing programs and policies. Agency consultation, community outreach activities data review and analysis process were needed to develop the plan’s goals and associated action steps. (Refer to the AI, Table):

Goal 1: Increase affordable housing opportunities.

Goal 2: Increase home ownership.

Goal 3: Create public awareness of fair housing laws and affordable housing advocacy.

Goal 4: Increase training, education and employment opportunities.

The AI presents the Goals and Action Steps, if put in place could further fair housing and affordable housing. As part of the engagement process, ideas and recommended action steps were documented to

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help provide clearer direction for Council, City staff and partnering agencies.

In the 2020-2021 AAP, the projects and programs that reduce the barriers to affordable housing include:
• Acquisition for Affordable Housing, Housing Rehabilitation Grants/Loans • Montebello Community Assistance Program (MCAP)
• Fair Housing (HRC)
To remove or ameliorate the barriers to affordable housing, the City has adopted the following goals in the 2016–2021 Housing Element:
• To minimize governmental constraints, market constraints, and environmental constraints that may impede the development of new housing;
• To ensure that fair and equal housing laws are enforced; • To address future housing needs by expanding housing opportunities in the City; • To increase the supply of affordable housing stock through new housing construction and the conservation of existing housing stock; and,
• To review the development standards for residential development as a means to improve site design, architectural quality, and the livability of multi-family housing for all segments of the community.

Discussion:

See above.

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AP-85 Other Actions – 91.220(k)
Introduction:

One of the primary constraints to meeting the needs of low-income residents is a lack of funding to fully address all the needs. Economic challenges and cuts in grant funding have resulted in budgetary constraints not only with the City but with nonprofit service providers as well.

Actions planned to address obstacles to meeting underserved needs The City of Montebello recognizes that special needs populations encounter challenges due to low income and the special conditions that they face. Special needs populations are more likely to become homeless as a result of these challenges. Special needs populations require housing and supportive services. The City considers supportive services and housing for special needs populations a high priority. Supportive services are also considered a high priority in the Continuum of Care. In 2020-2021, the City will fund a new public service that will aid with housing and supportive services. The City also plans on funding multiple non-profit agencies throughout Montebello to address the needs of households affected by the COVID-19 pandemic.

Actions planned to foster and maintain affordable housing The City’s strategies relating to CDBG-funded affordable housing efforts include maintaining the affordable housing stock through the Housing Rehabilitation and Preservation Program; maintaining rental assistance programs such as the Section 8 Housing Voucher program; and providing assistance to households before they lose their housing. The City will utilize a combination of Federal and non-Federal funds to maintain existing affordable housing units and foster the creation of new affordable housing opportunities. The City is proposing providing rental, utility, and mortgage relief counseling through the MCAP program.

Actions planned to reduce lead-based paint hazards
The City’s HOME-funded Housing Rehabilitation and Preservation Program follows the requirements of Lead Safe Housing Regulation 24 CFR Part 35 effective September 15, 2000, and the subsequent September 2000 HUD transition assistance policy. The City will use, when required, state of California- certified lead- based paint inspectors/risk assessors to test for lead paint and perform risk assessments on houses testing positive, and certified lead-based paint contractors to remove and/or abate lead paint.

Actions planned to reduce the number of poverty-level families The City of Montebello continues to look for ways to expand economic activities to include all people and provide programs to those people who are less fortunate. The City has focused on the creation of

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jobs for low- and moderate-income persons through capital improvement projects, Section 108 loan funds. Programs related to housing improvement, homeless shelters, supporting the County’s rental assistance program, and funding affordable housing creation have resulted in housing the homeless and improving the living conditions of the elderly and low-income families.

Many factors can contribute to persons living at or below the poverty level. Lack of higher education opportunities, lack of marketable skills, unemployment or underemployment, lack of affordable childcare, lack of effective transportation, and lack of affordable housing all contribute to homelessness or persons living in poverty. These factors must be addressed to reduce the number of persons living in poverty.

While the City has no control over most of these factors, the City regularly provides referrals to those living below the poverty line. The City also provides a listing of public services agencies and homeless resources, and links to social service agencies. In addition, the City supports other government agencies, private developers, and nonprofit agencies that are involved in creating affordable housing and economic opportunities for low- and moderate-income residents.

The City is also proposing allocating funds to a Business Assistance program that will provide technical assistance to LMI Census Tract businesses in the City of Montebello.

Actions planned to develop institutional structure
CDBG funds received by the City are administered by the Finance Department. The City relies on a number of governmental departments and agencies, for-profit developers, and private, nonprofit organizations to carry out homelessness programs, affordable housing projects, seniors, at-risk youth, and other community development programs.
• The City’s Planning and Community Development Department’s functions directly impact and facilitate the development of housing.
• The Public Works Department is responsible for the design, construction, maintenance, and operation of public facilities as well as for administering infrastructure projects. • LACDA administers the HUD Section 8 Housing Choice Voucher Program and public housing, which benefits the city’s low-income population with publicly assisted rental housing. • The City will provide emergency motel vouchers and services to the homeless population and to low- and moderate-income households.
• Housing developers are an important partner and essential for the development of market-rate and affordable housing. Private developers are unable to build affordable units without government or other subsidies because of the high cost of land in the city.

Gaps or weaknesses in the institutional structure may exist including: the loss of a redevelopment program is a significant challenge to fund future affordable housing projects. The primary funding source

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for affordable housing and its administrative costs is HOME. Also, CDBG funding reductions over the years has reduced funding that went to other community development programs. Essentially, these cutbacks resulted in staff and budgets reductions.

Actions planned to enhance coordination between public and private housing and social service agencies
The City’s Planning and Community Development Department maintains primary management and coordination of the various organizations involved in these processes. The staff within the Department works closely with other City departments and the community to develop programs and activities that improve low-and-moderate-income neighborhoods throughout Montebello. The administration of the program activities includes housing, public facility and infrastructure improvements, public and social service activities, and economic development activities. The City collaborates with public agencies, for- profit agencies, and non-profit organizations in order to provide the aforementioned programming and services.

Discussion:

See above.

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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 493,785

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 400,411

5. The amount of income from float-funded activities 0
Total Program Income: 894,196

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 70.00%

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HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

The City does not receive any atypical loans, grant instruments, nonconforming loan guarantees, or other forms of investments.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

The City has general recapture and resale provisions in its HOME program guidelines which apply only to CHDOs. The City will impose HOME recapture provisions on any property sold by a CHDO to a homebuyer when the City provides a direct subsidy for down payment and or closing costs to the homebuyer.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

In instances where the homebuyer’s home is sold to a qualified low-income buyer at an affordable price, the HOME loan balance shall be transferred to the subsequent qualified buyer and the affordability period shall remain in force. The resale provision shall remain in force from that date the legal documents are executed at loan closing until the expiration of the affordability period.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City has no current plans to use HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds.

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Housing Trust Fund (HTF)
Reference 24 CFR 91.220(l)(5)

1. Distribution of Funds

a. Describe the eligibility requirements for recipients of HTF funds (as defined in 24 CFR § 93.2).

b. Describe the jurisdiction’s application requirements for eligible recipients to apply for HTF funds.

c. Describe the selection criteria that the jurisdiction will use to select applications submitted by eligible recipients.

d. Describe the jurisdiction’s required priority for funding based on geographic distribution, which is a description of the geographic areas of the State (including areas of low-income and minority concentration) in which it will direct assistance during the ensuing program year.

e. Describe the jurisdiction’s required priority for funding based on the applicant's ability to obligate HTF funds and undertake eligible activities in a timely manner.

f. Describe the jurisdiction’s required priority for funding based on the extent to which rents for units in the rental project are affordable to extremely low-income families.

g. Describe the jurisdiction’s required priority for funding based on the financial feasibility of the project beyond the required 30-year period.

h. Describe the jurisdiction’s required priority for funding based on the merits of the application in meeting the priority housing needs of the jurisdiction (such as housing that is accessible to transit or

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employment centers, housing that includes green building and sustainable development features, or housing that serves special needs populations).

i. Describe the jurisdiction’s required priority for funding based on the location of existing affordable housing.

j. Describe the jurisdiction’s required priority for funding based on the extent to which the application makes use of non-federal funding sources.

2. Does the jurisdiction’s application require the applicant to include a description of the eligible
activities to be conducted with HTF funds?

3. Does the jurisdiction’s application require that each eligible recipient certify that housing units assisted with HTF funds will comply with HTF requirements?

4. Performance Goals and Benchmarks. The jurisdiction has met the requirement to provide for performance goals, consistent with the jurisdiction’s goals established under 24 CFR 91.215(b)(2), by including HTF in its housing goals in the housing table on the SP-45 Goals and AP-20 Annual Goals and Objectives screens.

5. Rehabilitation Standards. The jurisdiction must establish rehabilitation standards for all HTF-assisted housing rehabilitation activities that set forth the requirements that the housing must meet upon project completion. The jurisdiction’s description of its standards must be in sufficient detail to determine the required rehabilitation work including methods and materials. The standards may refer to applicable codes or they may establish requirements that exceed the minimum requirements of the codes. The jurisdiction must attach its rehabilitation standards below. If the jurisdiction will not use HTF funds for the rehabilitation of housing, enter “N/A”.

In addition, the rehabilitation standards must address each of the following: health and safety; major systems; lead-based paint; accessibility; disaster mitigation (where relevant); state and local codes, ordinances, and zoning requirements; Uniform Physical Condition Standards; Capital Needs Assessments (if applicable); and broadband infrastructure (if applicable).

6. Resale or Recapture Guidelines. Below, the jurisdiction must enter (or attach) a description of the

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guidelines that will be used for resale or recapture of HTF funds when used to assist first-time homebuyers. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter “N/A”.

7. HTF Affordable Homeownership Limits. If the jurisdiction intends to use HTF funds for homebuyer assistance and does not use the HTF affordable homeownership limits for the area provided by HUD, it must determine 95 percent of the median area purchase price and set forth the information in accordance with §93.305. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter “N/A”.

8. Limited Beneficiaries or Preferences. Describe how the jurisdiction will limit the beneficiaries or give preferences to a particular segment of the extremely low- or very low-income population to serve unmet needs identified in its consolidated plan or annual action plan. If the jurisdiction will not limit the beneficiaries or give preferences to a particular segment of the extremely low- or very low-income population, enter “N/A.”

Any limitation or preference must not violate nondiscrimination requirements in § 93.350, and the jurisdiction must not limit or give preferences to students. The jurisdiction may permit rental housing owners to limit tenants or give a preference in accordance with § 93.303 only if such limitation or preference is described in the action plan.

9. Refinancing of Existing Debt. Enter or attach the jurisdiction’s refinancing guidelines below. The guidelines describe the conditions under which the jurisdiction will refinance existing rental housing project debt. The jurisdiction’s refinancing guidelines must, at minimum, demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. If the jurisdiction will not refinance existing debt, enter “N/A.”

<TYPE=[section 9 end]>

Discussion:

The City relies on its HOME Policies and Procedures Manuel to follow compliance requirements of the HOME program.

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ATTACHMENT C

ITEM # 5

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Kimberly Guillen, Senior Deputy City Clerk

SUBJECT: APPOINTMENT TO FILL DISTRICT 4 CITY COUNCIL VACANCY

DATE: February 26, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Conduct interviews of applicants and make an appointment to fill an existing vacant City Council Seat for the term ending in December 2026; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended actions.

BACKGROUND/DISCUSSION:

On January 28, 2025, Councilmember David Torres resigned from his position with the City of Montebello, effective immediately. This resignation created a vacancy in District

4. Under Government Code Section 36512(b), the City Council may choose to fill the unscheduled vacancy in District 4 either through an appointment or by calling a Special Election within 60 days of the vacancy (Government Code Section 36512). On February 12, 2025, the City Council unanimously voted to fill the vacancy through an appointment process.

Registered voters residing within City Council District 4 of Montebello were invited to apply. Interested community members were directed to complete an application available on the City’s website and submit it to the City Clerk's Office by 5:30 p.m. on February 19, 2025. Applicants were also invited to attend the Regular City Council Meeting on February 26, 2025, to provide an oral statement.

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

ENVIRONMENTAL:

N/A

ANALYSIS:

In total, the City received seven (7) applications. Of those, four (4) applications qualified after they met all the application requirements by the prescribed deadline. Three (3) applications were disqualified because they did not fully meet the requirements.

Attachment A includes the names of the applicants along with their respective applications with personal information redacted. The applicants who submitted applications are as follows:

Qualified Applications (4 total)

1. Danielle M. Romero

2. Joshua P. Olloa

3. Joella Valdez

4. Rafael Gutierrez

Disqualified Applications (3 total)

7. Paulette L. Shubin (Does not live in District 4)

8. Claudia Castro (Candidate Statement does not meet the word count requirement.)

9. Daniel Tom (Does not live in District 4, and the Candidate Statement does not meet the word count requirement.)

The City Council has flexibility in determining the process for selecting an appointee to the vacant City Council seat. A motion, second, and majority vote are required to finalize the appointment. The proposed appointment process is outlined below:

1. Applicant names will be drawn to determine the order of interviews.

2. Staff will provide copies of the applications and supporting documents for each candidate.

3. Each applicant will deliver a two-minute oral statement in the determined order.

4. The City Council will have an opportunity to ask follow-up questions after each presentation.

5. Following the interviews, the City Council will deliberate and select an appointee by majority vote.

The selected appointee must take the oath of office on or before March 29, 2025, and will assume their seat at the Regular City Council Meeting scheduled for March 12, 2025.

SUMMARY:

Staff recommends that the City Council conduct interviews of applicants and make an appointment to fill an existing vacant City Council Seat for the term ending in December 2026; and take such additional, related action that may be desirable.

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

ATTACHMENT(S)

1. Attachment A - List of Applicants for District 4 Councilmembers and Applications

ATTACHMENT A
  
  
  
  
  
  
  
Name of Applicant
Date
Submitted
Voter
Registration
Verification
Felony
Conviction
Declaration
Candidate
Statement Notes
1 Danielle M. Romero 2/18/2025
Meets all
qualifications.
2 Joshua P. Ulloa 2/19/2025
Meets all
qualifications.
3 Joella Valdez 2/19/2025
Meets all
qualifications.
4 Paulette L. Shubin 2/19/2025
District 3
Resident
5 Rafael Gutierrez 2/19/2025
Meets all
qualifications.
6 Claudia Castro 2/19/2025
Candidate
Statement does
not meet the
word count
requirement.
7 Daniel Tom 2/19/2025
District 1
resident.

Candidate
Statement does
not meet the
word count
requirement.

APPLICATIONS FOR DISTRICT 4 CITY COUNCIL VACANCY

* Does not meet all qualifications.

Candidate lives in District 3.

* Does not meet all qualifications.

Candidate lives in Distric t 1.

Candidate Statement does not meet word count requirement.

CANDIDATE INFORMATION

NAME (FIRST, MIDDLE, LASTI
J)Jt N j 6- L, To fll1
RESIDENTIAL ADDRESS (NOTE: Cannot be a mailing address or PO Box

TELEPHON
ARE YOU A MONTEBELLO REGISTERED VOTER? �
ARE YOU A RESIDENT OF MONTEBELLO? �
€
€

RECEIVED
FEB 1 9 2025

CITY CLERK'S OFFICE
NO
NO
HOW LONG HAVE YOU BEEN A RESIDENT? SJ°;Jca- Jc>riiJ•--:J -s-1 l97tJ '- ..

ARE YOU A UNITED STATES CITIZEN? (!_ YE� € NO
NOTE: THE CITY OF MONTEBELLO RESERVES THE RIGHT TO USE THE INFORMATION

PROVIDED ON THIS APPLICATION TO VERIFY YOUR RESIDENTIAL ADDRESS AND VOTER REGISTRATION STATUS.

Have you ever been convicted of a crime that WC"J.�ld
prohibit you from holding elective office pursuant to
California Elections Code Section 20?
Are you aware of the time commitment necessary to serve on the city council, and will you have such time? Regular meeting dates are the 2nd and 4th Wednesday of each
month with additional s ecial meeti s from time to time.

State law and the city conflict of Interest cod� requires �ty council members to file a statement o�mic �r�t;s')
(fonn 700) annually as well as related fonns wfien
a$suming. ------ ---- ,.- -
And leaving offi�.a.g_�o..u.rces of income, lo�r,is,_g� investm�ts,.interest in real property as required by state law)
Do you agree to flle al!.J�qulredJ,qms_ln..a tlm�y [email protected] r uired b theci :'

€ YES
€ NO
€ NO
I

* Does not meet all qualifications.

Candidate Statement does not meet word count requirement.

ITEM # 6

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Michael Solorza, Director of Finance

SUBJECT: FISCAL YEAR 2024-25 SECOND QUARTER BUDGET UPDATE, CITY

COUNCIL BUDGET PRIORITIES AND COMMUNITY BUDGET FORUM

DATE: February 26, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Receive and file agenda report and the presentation on the Fiscal Year 2024-25 Second Quarter Budget Report, City Council Budget Priorities and Community Feedback; and,

2. Amend the Master Position Control to Adjust Staffing in the Transit, Parks and Recreation, Fire and Public Works Departments (Attachment C); and,

3. Approve the updated Salary Resolution No. 25-19 (Attachment D); and,

4. Amend the Fiscal Year 2024-25 budget in the amounts and in the accounts listed in Attachment E; and,

5. Provide City Council and allow time for Community Feedback on budget priorities for Fiscal Year 2025-26; and,

6. Take whatever additional actions necessary.

FISCAL IMPACT:

The Fiscal Year 2024-25 budget was adopted on June 12, 2024. Since adoption, amendments to the budget have been made across all funds. In addition, there are now seven months of revenue and expenditure results that allow trends to be analyzed and an updated budget forecast to be presented (i.e., actual results through the last week of January). In addition, presenting quarterly reports on a regular basis shows good financial stewardship and promotes transparency.

This Second Quarter Budget report focuses on the General Fund and provides updated

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

expenditure and revenue projections for the fiscal year. There will also be a brief discussion of the two enterprise funds which record the activity of the City-owned hotels (Hilton Garden Inn and Home2Suites).

The General Fund budget was adopted with a $562,700 surplus: revenue of $76,663,600 forecasted higher than expenditures of $76,100,900. Since adoption in June, budget amendments have been made to department expenditure appropriations, and new information is available on revenue trends. Updated (unaudited) revenue performance at the June 30, 2024 fiscal year close has provided additional information to update FY 2024-25 revenue projections. Also, seven months of data on revenue and expenditure actuals provide trends for where expenditures are headed by year-end, allowing for updated estimates to be presented.

The updated expenditure and revenue projections for the General Fund are presented in the table below, as well as the adopted and amended budgets for FY 2024-25.

The chart below provides historical context, plotting actual, budgeted and projected General Fund revenues against expenditures from FY 2018-19 through FY 2024-25:

There were slight surpluses pre-pandemic (i.e., prior to FY 2019-20). The gap between revenue and expenditure actuals in FY 2019-20 shows revenue negatively impacted by the pandemic, plus one-time capital expenditures related to infrastructure projects that utilized the 2009 excess bond proceeds: Taylor Ranch Park project, City Hall roof replacement, Police HVAC replacement, etc. Hence, the deficit in FY 2019-20.

The surpluses in FY 2021-22 and FY 2022-23 continued a positive trend where revenue

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

exceeds expenditures, assisted by the recognition of one-time revenues as described above. The FY 2024-25 2nd Quarter projection indicates another surplus year, albeit a smaller surplus vs. the adopted budget -- $346,668. Having a General Fund surplus helps build available reserves, placing the City on stronger financial footing as fund balance grows as a percentage of operating revenue.

The paragraphs below present a more detailed discussion of the changes based on 2nd Quarter actuals and their impact on the forecast for fiscal year end.

BACKGROUND/DISCUSSION:

N/A

ENVIRONMENTAL:

N/A

ANALYSIS:

At the time the FY 2024-25 budget was adopted on June 12, 2024, revenue and expenditure forecasts were based on April and May information, tempered and informed by prior year and historical data. The closing of the books for FY 2023-24 provides additional, unaudited insight into revenue and expenditure performance. That information along with additional data (i.e., actuals) from July 2024 through January 2025 allows an updated forecast for fiscal year-end to be presented.

Revenue
Overall, General Fund revenue is projected to be $6,986,046 higher than the adopted budget ($83.650 million vs. $76,664 million). This increase represents the net impact of changes to revenue accounts across the General Fund. The chart and table below present high-level overviews of General Fund revenue – by totals and major revenue category, with additional detail provided in Attachment A:

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

Looking at the sales tax forecast, the projected revenue from the Monterey Park Marketplace sharing agreement is projected to be $200,000 higher than budget, and Measure H revenue is up $50,000 vs. budget.

Prior to FY 2023-24, Montebello received 50% of sales tax from Costco, and 18% from the other retail establishments in the Monterey Park Marketplace. The City now receives 18% from all retailers, including Costco. Hence, the higher totals in prior fiscal years reflected the 50% Costco sharing amount. However, Monterey Park residents approved a transaction and use tax which has offset some of the revenue drop due to the change from 50% to 18% sharing. Staff anticipate a similar revenue return for FY 2024-25 as seen in prior fiscal years.

The table below shows sales tax data from FY 2020-21 through FY 2024-25, including the updated 2nd Quarter forecast for all three separate sources of sales tax:

Property tax shows an increase of $672,000 when compared to the adopted budget. This increase is from three primary sources of property tax: secured, residual and “in-lieu of VLF.” Secured property tax is forecast to be $157,000 greater than the adopted budget. Overall assessed value of property in Montebello continues to improve, with single-family residential homes having a median sales price of $850,000, a 15.6% increase from a year ago. Residual property tax is the amount the City receives from

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

former redevelopment project areas. This source of property tax is up $314,000 over the adopted budget, a reflection of new housing units in the Metro Heights development. And finally, “in-lieu of VLF” revenue is increasing $163,000, another reflection of citywide assessed property values continuing to grow.

The $220,500 net increase in the Franchise Taxes category is from a $250,000 increase in the refuse franchise revenue stream; which offsets slight decreases in other franchise fees (i.e., cable, gas, electric).

The increase of $1.374 million in the Licenses and Permits category is due to improved performance across the various “permit” categories: building, plumbing, electrical, mechanical, etc. Development activity in the City appears to be positive, with all areas of building related permit revenue up versus the adopted budget. In addition, the recent (November) approval of a new professional services agreement with the firm that handles plan checks is adding to the increase in License and Permit revenue. The new agreement has a more favorable – and typical – revenue share ratio. That is, the City will receive more revenue from each plan check conducted vs. the prior agreement. There is a projected increase of $600,000 in forecasted plan check fees revenue for FY 2024-25.

Fines and Forfeiture revenue is projected to be $585,000 higher than the adopted budget. Community Development and Finance staff have collaborated to improve the ease with which parking tickets can be paid. This streamlined process lead to increased revenue collected in FY 2023-24, with a similar positive trend showing for FY 2024-25.

Transfers In (non-operating) revenue will increase slightly by $100,000 from the one-time transfer of excess revenue in a special revenue fund.

“Other Revenue” includes the administrative overhead the General Fund collects from other funds for providing support to those operations. The $2.000 million increase in this revenue category is from the recognition of excess revenue from hotel operations. The bond indentures for the City-owned hotels allow for revenue remaining after paying debt service and operating expenses to be transferred to the General Fund. The City-owned hotels continue to operate at a profit, allowing the General Fund to benefit (see paragraphs below with details on 2nd Quater hotel operations).

The additional $6.986 million in General Fund revenue projected for FY 2024-25 is a positive sign of the recovering economy, improved City operations, addition of new ongoing and one-time sources of revenue and other related changes. Staff will continue monitoring revenue activity and will present an updated forecast during development of the FY 2025-26 budget. Attachment A provides additional information on revenue by major category.

Expenditures
General Fund expenditures are projected to be $83.303 million for FY 2024-25. This is a $4.090 million (5.16%) increase over the amended budget, and a $7.202 million increase over the adopted budget (9.46%). The increase in estimated expenditures vs. the adopted budget takes into account budget amendments approved by the City Council

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

since July, encumbrance rollovers from the prior year (i.e., open purchase orders for work not completed or goods not received at fiscal year close), and updated forecasts for various line-item expense categories. The amended budget total is $79.213 million.

Approximately $1.774 million of the $3.113 million increase (57.0%) to the adopted budget is from encumbrance roll-overs (open purchase orders) in the Departments: $890,000 in Public Works for engineering services and engineering design services (Engineering), street maintenance (Sewer Operations), and landscape contract services (Park Maintenance); $447,000 in Parks and Recreation for building maintenance, vehicle purchase and contract services; $516,000 in Police for final work on the headquarters building rehabilitation project and continuing work on security camera upgrades; and $393,000 in Fire for medical supplies and equipment, contract services and personal protective equipment purchases. The purchase order/encumbrance rollover process is standard and occurs at the end of each fiscal year, allowing for larger and more complex purchases or projects to be completed in a subsequent fiscal year.

The other $1.339 million in budget amendments are from FY 2024-25 City Council actions between July 2024 and January 2025. Some of the major amendments are listed below:
• Police Department HVAC repair ($54,000)
• Fire Department grant services ($35,000)
• City Park baseball field improvement CIP ($288,000)
• Fire Department purchase of defibrillators ($110,000) • Citywide custodial services (Public Works) ($20,000)
• Assistance to Firefighters grant matching ($28,200)

The chart below provides a historical trend back to FY 2018-19 of General Fund expenditures (fiscal year actuals and adopted budgets):

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

The table below shows – by Department/operational area – the FY 2024-25 adopted and amended budgets as well as the updated FY 2024-25 projections based on actuals through January. The “Variance” column shows whether the 2nd Quarter projected amount is greater than (positive amount) or less than (negative amount) the amended budget (additional detail can be found in Attachment B):

The majority of the $668,353 variance in Community Development ($439,805, or 65.80%) is from professional services related to the City’s plan check services. The City utilizes Transtech to conduct plan checks, and the agreement – approved by the City Council in November, 2024 – utilizes a revenue share model to pay expenses. That is, Transtech receives approximately 65% of fees charged in the plan check process. That amount is recorded as an expenditure. Plan check services expenses are difficult to project and the FY 2024-25 budget was built utilizing an estimate of how much activity there would be related to plan checks. The additional variance vs. the amended budget is due to staffing – the Code Enforcement and Planning Divisions are fully staffed, hence additional salary/benefit expenditures are accruing.

The $1.094 million variance in the Fire Department is spread across all Divisions. Staffing expenses in the Administration Division are projected to be higher than the budget amount by $345,000. Administrative staff were added in FY 2024-25 after budget adoption – one Finance Technician and a third Sr. Administrative Assistant. In addition, a Sr. Administrative Analyst vacancy was filled. The Suppression Division has additional much needed equipment purchases related to SCBA tanks and equipment, medical and rescue equipment for the new Squad 56, new lockers at Station 55, HVAC and door repairs at Station 57 and other related contract and equipment expenses. The Prevention and Communication Divisions have additional salary, benefit and overtime expenses ($386,000) as vacancies have been filled. These Divisions have recently filled vacancies, as well as utilizing staff to perform inspections and maintain the public safety radio network that numerous agencies in Los Angeles County depend on.

Parks and Recreation has a positive variance of $279,000. A large portion of the variance is from the recent pause put on the City Hall LED sign replacement project. There are also projected savings in full-time salaries as vacancies have occurred during the first

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

half of FY 2024-25. Savings vs. the amended budget are also projected in various supply categories. Part-time wages appear to be close in-line with the adopted budget, requiring only a minor budget amendment. There is the need for a $100,000 increase to the Youth Employment Program (YEP) budget. For FY 2024-25 no CDBG funding was available, hence this program was 100% funded by the General Fund. It is anticipated that CDBG funding will be available in FY 2025-26 to offset the General Fund YEP expenses.

The Police Department is projecting $2.276 million in additional expenses compared to the amended budget. There has been an increase in salary and overtime expenses, as recent MOU updates (July, 2024) have increased base pay for sworn members of the Department. In addition, vacancies have been filled, and the Department is benefiting from its highest staffing level in several years. Overtime expenditures in the Patrol Division are trending about 5.42% over FY 2023-24 actuals. Also, in the Patrol Division, full-time salaries are trending $390,000 above the adopted budget, and various special pays (e.g., Longevity, Education/Certification Incentive, etc.) are contributing another $1.152 million in expenses.

The positive variance of $259,000 in Public Works (projected savings vs. the amended budget) is primarily due to salary savings and reduced contract expenditures in the Engineering and Park Maintenance Divisions. There are savings in the Engineering Division, as anticipated use of on-call engineering services is less than projected when the budget was developed over nine months ago. It should be noted that tree maintenance services are trending to be fully utilized, as well as the entire $50,000 in additional funding provided for tree replacement per City Council direction. It should be noted that a recently awarded CalFire grant was placed on hold due to the Federal funding freeze put in place by the current Presidential administration -- this grant would have provided funding for additional work on the City's tree canopy. Staff in Public Works are monitoring the Federal funding freeze and will return to the City Council should this funding become available.

There is a $541,000 budget adjustment in the Non-Departmental Division related to a settlement payment. There are also additional professional services expenses related to scanning of documents (Administration – City Clerk) and increased animal services contract expenses (SEAACA), leading to variances in the Administration and Finance budgets. Staff will continue monitoring expenses in each department and will provide an update throughout the FY 2025-26 budget development process. Attachment B provides additional details on prior year Department expenditures and budgets.

Budget Amendments
Staff is recommending budget amendments (Attachment E) to various funds and accounts, increasing appropriations necessary to recognize revenue and expenditures, make grant funds available for departments to use, account for increased salary, benefit and overtime expenses in the Fire, Public Works, Community Development, Parks and Recreation and Police Departments, recognize excess revenue in the General Fund from operations of the city-owned hotels and other necessary adjustments.

As will be discussed in the paragraphs below, both hotels (Hilton Garden Inn and Home2Suites) are performing well. To that end, and as allowed by the bond indentures

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

(Section 5.03(a)), the City will recognize $2.0 million in revenue from Home2Suites. This will increase General Fund revenue by $2.0 million and will improve overall General Fund reserves once FY 2024-25 is closed out.

Some of the amendments (Attachment E) are necessary to adjust grant fund appropriations to match actual and/or projected expenses: Operation Stay Safe (Tiny Homes), High-Speed Rail project staff time reimbursement, CalWater Firefighter grant program, and Measure W storm water project. Adjustments to appropriations in the various grant and special revenue fund accounts will allow the Public Works and Fire Departments to continue projects and programs in these areas.

The remaining budget amendments (Attachment E) will cover various General Fund related expenses:
• $37,000: Citibot software for enhanced website chat experience • $297,000: Public Works staffing in Facilities (plumber and electrician) and Street (maintenance workers) Divisions (regular salaries, part-time wages, health insurance)
• $81,000: HVAC and generator maintenance at City facilities (Public Works) • $187,000: Code Enforcement and Planning Division salary and health benefits (fully staffed)
• $172,000: full-time and part-time salaries in Parks and Recreation (see paragraphs above for detail)
• $2,368,000: funding for Police salaries, special pays, health insurance and overtime (see paragraphs above for detail)
• $218,000: Police patrol vehicle purchase and regular fleet maintenance • $747,000: additional staffing and overtime in Fire Suppression, Prevention and Communication Divisions (see paragraphs above for detail) • $515,000: purchase of SCBA tanks/equipment and Squad 56 medical and rescue equipment; HVAC and door repairs at Station 57; Station 55 lockers (new) • $541,000: Non-Departmental expenses related to a settlement

Budget amendments are a necessity, as any budget – no matter how well designed – cannot foresee all expenditures in a fiscal year. The required budget amendments outlined in Attachment E will align budgets with projected expenses, appropriate grant funding, recognize $2.0 million in revenue in the General Fund, provide funding for Fire Department safety equipment purchases, increase salary and overtime appropriations in Police and Fire, etc. The General Fund expenditure projections outlined in the preceding paragraphs take into account the additional expenses that will be covered by the proposed budget amendments in Attachment E.

Master Position Control and Salary Resolution
One of the recommended actions in the 2nd Quarter Budget Report is updating the Master Position Control and Salary Resolution. Positions are being added in various departments, and wages are being updated to align with the current State minimum wage requirements (Attachments C and D).

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

The Parks and Recreation Department has increased the annual number and frequency of programs and community events managed over the past four years – farmers markets, pet clinics, summer street fest, holiday events, adaptive recreation, etc. As the responsibilities of this Department have grown, staffing levels have remained static, placing increasing pressure on the current staff to adequately manage the expanded program and event workload.

After a review of organizational needs, Staff is recommending the addition of 1.0 Recreation Supervisor (Attachment C). This additional full-time equivalent (FTE) position will provide necessary oversight to ongoing programs and allows the Director greater flexibility in management and supervision of programs and staff (both full and part-time).

The Salary Resolution (Attachment D) is also being updated to reflect the increase to the State’s minimum wage as of January 1, 2025. The majority of the City’s part-time employees are in the Parks and Recreation Department. As detailed below and in Exhibit 1 of Attachment D, updated pay ranges have been created for all part-time Parks and Recreation positions:

This updating of the salary ranges has been necessary since 2020. Prior Administration and Human Resources management (pre-2023) did not feel these updates were necessary – which unfortunately made it increasingly difficult for the Parks and Recreation Department to recruit and retain part-time employees. The creation of new ranges for the various part-time positions allows for State minimum wage requirements to be met, provides a range for merit increases for part-time staff, and aligns wages with surrounding agencies to provide competitive wages for these essential part-time employees. The salary resolution is also being amended to align the Part-Time Police Officer hourly wage with that of Full-Time Police Officers.

The Public Works Department is adding a Construction Manager position (1.0 FTE). This position will assist with the various capital improvement projects currently underway and planned. The Transit Department is adding 5.0 FTE: Transit Supervisor, Transit Assistant Manager and Sr. Administrative Assistant. And the Fire Department is adding

1.0 Sr. Administrative Assistant to assist with various duties in the Fire Prevention Division.

Hilton Garden Inn and Home2Suites (Revenue and Expenditures) The City’s two hotels have revenue and expenditure activity recorded in separate enterprise funds (Fund 620 for Hilton Garden Inn and Fund 625 for Home2Suites). These

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

are separate and independent from each other and also distinct from any Golf Course or Quiet Cannon operations (which record revenue and expenditures in a separate fund, Fund 610).

To that end, it is useful to present quarterly and annual results for both hotels and provide a comparison to financial results from prior fiscal years. The table below shows quarterly and annual expenditure and revenue results from FY 2021-22 to FY 2024-25 for each hotel:

The Hilton Garden Inn performed well in FY 2023-24, showing a continued recovery from prior years when occupancy was negatively impacted by the pandemic, as well as the required remodel of the hotel where it was closed for six months in 2020. The hotel’s FY 2023-24 unaudited results show $6.704 million in revenue against $6.347 million in expenses, for a $356,667 surplus. Comparing second quarter results over the last four years shows continued strength and improvement in operations with a $964,095 surplus for 2nd quarter FY 2024-25 Also, the Hilton Garden Inn almost doubled its net position (i.e., fund balance), from $627,011 as of June 30, 2023 to $1,367,783 as of June 30, 2024.

The Home2Suites hotel performed well last fiscal year, showing strong revenue ($13.349 million). The 2nd quarter FY 2024-25 surplus of $2.903 million continues a strong trend of solid occupancy translating into healthy revenue streams. The Home2Suites net position as of June 30, 2024 was $395,484, continuing a trend of positive net position (i.e., fund balance) since first opening in September, 2018.

The continuing economic recovery, especially in the leisure and travel industries as the pandemic’s negative impacts move further into the distance, have had a positive impact on the City’s hotels, allowing for the return to pre-pandemic travel patterns and an increase in occupancy rates and room revenue. Recent data showed a 95% occupancy rate for Home2Suites (up from 80% for the same period last year) and 94% occupancy rate for the Hilton Garden Inn (up from 71% for the same period last year). Staff will continue monitoring the City’s hotels and reporting their performance on a quarterly basis.

SUMMARY:

This 2nd Quarter Budget Report provides an overview of General Fund revenue and expenditure performance based on the first seven months of FY 2024-25 (July – January). This budget “check-in” is an opportunity to update revenue and expenditure forecasts based on prior and current year actuals performance. The General Fund is projected to have a $346,668 surplus (revenue over expenditures) for FY 2024-25

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

($83.650 million in revenue versus $83.303 million in expenditures).

Staff will continue monitoring revenue and expenditure trends in the coming months and will utilize the additional data to provide a budget update during development of the FY 2025-26 budget. City Council is asked to receive and file this report and presentation, approve budget amendments outlined in Attachment E and update the Master Position Control (Attachment C) and Salary Resolution (Attachment D).

In addition, there will be an opportunity for the City Council and community to provide feedback on budget priorities for Fiscal Year 2025-26 after the presentation of the 2nd Quarter Budget Report.

ATTACHMENT(S)

1. ATTACHMENT A -General Fund Revenue Summary FY 2024_25

2. ATTACHMENT B -General Fund Expenditure Summary FY 2024_25

3. ATTACHMENT C - Master Position Control FY 2024_25 UPDATED

4. ATTACHMENT D - Compensation Plan Resolution No. 25-19 FY 2024_25

UPDATED

5. EXHIBIT 1 - PT Parks and Recreation Hourly Rates MIN WAGE UPDATED RANGES, 02_26_2025

6. ATTACHMENT E - Budget Amendments - All Funds 2nd Quarter

General Fund Revenue ATTACHMENT A
2nd Quarter Budget Update, February 26, 2025
2020-21
Adopted Budget 2020-21 Actual
2021-22
Adopted
Budget 2021-22 Actual
2022-23
Adopted
Budget 2022-23 Actual
2023-24
Adopted
Budget
2023-24
Actual
2024-25

ADOPTED
BUDGET
2nd Quarter
Projected
Variance:

Projected vs.

Adopted
Variance:

Projected vs.

Actuals

SALES TAX
1% Bradley Burns 11,270,000 13,507,132 12,470,000 14,617,152 14,380,000 14,851,025 14,935,000 14,447,805 15,525,000 15,525,000 0 1,077,195 Monterey Park Marketplace 971,000 1,064,486 1,125,000 1,378,534 1,316,900 1,525,665 1,300,000 1,122,969 900,000 1,100,000 200,000 -22,969 Measure H 6,000,000 7,698,629 7,170,000 9,383,293 9,430,000 9,974,915 9,850,000 10,087,603 10,200,000 10,250,000 50,000 162,397 SALES TAX TOTAL 18,241,000 22,270,247 20,765,000 25,378,979 25,126,900 26,351,605 26,085,000 25,658,377 26,625,000 26,875,000 250,000 1,216,623 PROPERTY TAX 0 0
Secured 4,507,000 4,550,175 4,800,600 4,662,929 4,992,600 4,953,607 5,229,000 5,483,163 5,443,000 5,600,000 157,000 116,837 In-Lieu of VLF 7,109,000 7,238,433 7,623,500 7,629,793 7,928,400 7,997,213 8,165,800 8,594,708 9,025,000 9,188,000 163,000 593,292 Other Property Tax 1,410,000 1,925,957 1,869,000 1,902,406 1,954,000 2,373,748 2,218,000 3,295,800 2,592,000 2,944,000 352,000 -351,800 PROPERTY TAX TOTAL 13,026,000 13,714,565 14,293,100 14,195,128 14,875,000 15,324,568 15,612,800 17,373,671 17,060,000 17,732,000 672,000 358,329 OTHER TAXES 599,000 476,959 610,000 631,085 625,000 650,178 625,000 666,485 660,000 675,000 15,000 8,515 FRANCHISE TAXES 2,272,000 2,316,250 2,163,000 2,300,508 2,445,000 3,013,891 3,055,000 3,449,842 3,325,000 3,545,500 220,500 95,658 LICENSES AND PERMITS 5,172,800 6,105,526 6,342,000 8,239,936 6,868,000 9,509,874 7,651,000 7,897,407 7,548,000 8,922,200 1,374,200 1,024,793 FINES AND FORFEITURES 2,600,000 2,301,787 2,250,000 2,499,502 2,920,000 3,390,006 2,940,000 3,034,337 3,140,000 3,725,000 585,000 690,663 INVESTMENT INCOME 150,000 77,455 225,000 16,846 124,000 520,594 350,000 723,374 520,000 530,000 10,000 -193,374 INTERGOVERNMENTAL 5,500 1,096,273 7,500 6,311,327 12,000 4,630,077 15,000 4,902,930 15,000 1,115,484 1,100,484 -3,787,446 CHARGES FOR SERVICE 6,894,300 5,770,641 7,066,850 7,248,267 7,720,800 7,994,061 7,940,100 8,470,350 8,372,600 8,642,530 269,930 172,180 OTHER REVENUE 2,440,500 9,823,255 3,896,700 2,962,046 3,869,100 4,840,631 4,742,500 17,259,240 4,698,000 7,086,932 2,388,932 -10,172,308 TRANSFERS IN 4,300,000 3,570,002 4,100,000 3,637,348 4,100,000 20,608,439 4,300,000 6,666,044 4,700,000 4,800,000 100,000 -1,866,044 TOTAL GENERAL FUND REVENUE 55,701,100 67,522,960 61,719,150 73,420,972 68,685,800 96,833,924 73,316,400 96,102,057 76,663,600 83,649,646 6,986,046 -12,452,411

General Fund Expenditures ATTACHMENT B
2nd Quarter Budget Update, February 26, 2025
2019-20 Actual
2020-21
Actuals
2021-22
Actuals
2022-23
Adopted
Budget
2022-23
Actuals
2023-24

ADOPTED
BUDGET
2023-24
Amended
Budget
2023-24
Actuals
2024-25
Adopted
Budget
2024-25
Amended
Budget
2nd Quarter
Projected
Variance vs.

Amended
Administration / Elected 2,392,931 2,473,138 2,703,951 2,736,200 4,804,612 2,221,900 2,359,219 2,447,000 2,828,200 2,828,200 2,872,611 44,411 Community Development 1,612,140 1,752,274 2,370,062 2,602,450 2,725,754 2,739,200 3,263,710 3,126,335 3,467,700 3,597,472 4,265,825 668,353 Finance 2,227,568 2,201,468 2,676,890 2,648,900 2,657,374 3,082,650 2,996,118 3,006,824 2,967,200 2,975,485 3,045,598 70,113 Fire 15,114,996 15,310,306 15,325,501 16,887,400 18,158,612 17,074,150 19,129,565 20,103,813 18,226,100 18,619,481 19,713,374 1,093,893 Human Resources 1,239,180 1,742,602 2,172,884 2,298,300 2,796,197 1,684,500 1,929,490 2,262,931 1,453,700 1,468,943 1,469,822 879 Information Technology - - - - - - - - 1,229,800 1,245,995 1,152,167 (93,828) Parks and Recreation 4,472,874 5,078,363 5,992,391 3,140,600 4,030,430 4,170,450 4,293,227 4,733,761 5,215,500 6,357,926 6,079,234 (278,692) Public Affairs-Info Tech - - - - 3,172 1,656,600 1,599,316 1,710,362 - - - - Police 19,223,841 18,916,427 18,928,868 19,611,000 20,423,375 20,158,500 22,152,631 24,990,216 21,527,200 22,043,522 24,319,842 2,276,320 Public Works 8,865,983 9,998,328 10,799,523 14,906,750 16,981,915 16,752,800 17,555,891 16,553,608 15,478,100 16,369,022 16,109,805 (259,217) Non-Departmental 4,625,043 11,912,014 5,352,367 3,158,500 7,634,207 3,146,700 4,548,984 6,826,205 3,707,400 3,707,400 4,274,699 567,299 59,774,556 69,384,920 66,322,437 67,990,100 80,215,648 72,687,450 79,828,151 85,761,055 76,100,900 79,213,446 83,302,978 4,089,532

ATTACHMENT C
*UPDATES, 2nd Quarter Budget Report 02/2025
FY 2021-22
FY 2022-23

AMENDED
FY 2023-24

ADOPTED
FY 2023-24

AMENDED
FY 2024-25

ADOPTED
FY 2024-25
AMENDED Variance
Elected
City Councilmember 5.0 5.0 5.0 5.0 5.0 5.0 0.0
City Clerk 1.0 1.0 1.0 1.0 1.0 1.0 0.0
City Treasurer 1.0 1.0 1.0 1.0 1.0 1.0 0.0

7.0 7.0 7.0 7.0 7.0 7.0 0.0
Administration
City Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Assistant City Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Deputy City Clerk 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Deputy City Clerk 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Records Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Management Analyst 0.0 0.0 1.0 1.0 1.0 1.0 0.0
Executive Assistant to the City Manager 0.0 0.0 0.0 0.0 0.0 1.0 1.0 Senior Administrative Assistant 0.0 2.0 1.0 1.0 1.0 1.0 0.0

8.0 11.0 8.0 8.0 8.0 8.0 0.0
Finance
Director of Finance 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Assistant Director or Finance 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Accounting Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Finance Manager 0.0 0.0 1.0 1.0 1.0 1.0 0.0
Principal Risk Officer 0.0 0.0 0.0 0.0 1.0 1.0 0.0
Senior Management Analyst 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Management Analyst 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Accountant 0.0 0.0 1.0 1.0 1.0 1.0 0.0
Accountant 4.0 5.0 5.0 5.0 6.0 6.0 0.0
Lead Finance Technician 0.0 0.0 1.0 1.0 1.0 1.0 0.0
Senior Finance Technician 5.0 5.0 8.0 8.0 8.0 8.0 0.0
Finance Technician 5.0 5.0 2.0 2.0 2.0 2.0 0.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 0.0

21.0 22.0 24.0 24.0 26.0 26.0 0.0
Fire
Fire Chief 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Assistant Fire Chief 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Deputy Fire Chief 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Fire Battalion Chief 3.0 4.0 6.0 6.0 6.0 6.0 0.0
Fire Captain 14.0 14.0 14.0 14.0 14.0 14.0 0.0
Fire Engineer 12.0 12.0 12.0 12.0 12.0 12.0 0.0
Firefighter (EMT) 24.0 24.0 24.0 24.0 24.0 24.0 0.0
Firefigher (Paramedic) 0.0 0.0 0.0 18.0 18.0 18.0 0.0
Firefighter/Paramedic Trainee 4.0 4.0 4.0 4.0 4.0 4.0 0.0 Fire Marshal 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Fire Inspector 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Fire Inspector 2.0 2.0 2.0 2.0 2.0 2.0 0.0
Assistant Diretor of Fire 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Management Analyst* 2.0 2.0 3.0 3.0 3.0 3.0 0.0
Public Saftey Radio Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Public Safetry Radio Technician 1.0 2.0 2.0 2.0 2.0 2.0 0.0 Social Work Supervisor 1.0 1.0 2.0 2.0 2.0 2.0 0.0
Field Response Case Coordinator 1.0 1.0 2.0 2.0 2.0 2.0 0.0 Senior Finance Technician 0.0 0.0 0.0 0.0 1.0 1.0 0.0
Senior Administrative Assistant 2.0 2.0 2.0 2.0 2.0 3.0 1.0

76.0 76.0 80.0 98.0 99.0 100.0 1.0
City of Montebello
Fiscal Year 2024-25 Budget
Master Position Control, by Department

ATTACHMENT C
*UPDATES, 2nd Quarter Budget Report 02/2025
FY 2021-22
FY 2022-23

AMENDED
FY 2023-24

ADOPTED
FY 2023-24

AMENDED
FY 2024-25

ADOPTED
FY 2024-25
AMENDED Variance
City of Montebello
Fiscal Year 2024-25 Budget
Master Position Control, by Department
Human Resources
Director of Human Resources / Risk Manage 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Assistant Director of Human Resources / Ris 0.0 1.0 1.0 1.0 1.0 1.0 0.0 Human Resources Manager 1.0 1.0 2.0 2.0 2.0 2.0 0.0
Risk Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Human Resources Analyst 2.0 2.0 2.0 2.0 2.0 2.0 0.0 Human Resources Analyst 1.0 2.0 4.0 4.0 4.0 4.0 0.0
Human Resources Technician 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Risk Management Assistant 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 0.0

14.0 18.0 15.0 15.0 14.0 14.0 0.0
Planning and Community Development
Director of Planning and Community Develop 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Assistant Director of Planning and Communit 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Deputy Director - Economic Development 0.0 0.0 0.0 0.0 1.0 1.0 0.0 Building Official 1.0 0.0 0.0 0.0 1.0 1.0 0.0
Housing Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Planning Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Economic Development Manager 0.0 1.0 1.0 1.0 1.0 1.0 0.0 Planner 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Assistant Planner 2.0 2.0 2.0 2.0 3.0 3.0 0.0
Code Enforcement Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Code Enforcement Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Code Enforcement Officer 4.0 4.0 4.0 4.0 4.0 4.0 0.0
Parking Control Officer 0.0 2.0 2.0 2.0 2.0 2.0 0.0
Combination Building Inspector 1.0 0.0 0.0 0.0 1.0 1.0 0.0 Building Permit Technician 2.0 0.0 0.0 0.0 2.0 2.0 0.0
Senior Management Analyst 1.0 1.0 1.0 1.0 2.0 2.0 0.0
Management Analyst 2.0 2.0 2.0 2.0 3.0 3.0 0.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 0.0

21.0 20.0 20.0 20.0 28.0 28.0 0.0
Police
Police Chief 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Assistant Police Chief 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Police Captain 2.0 2.0 2.0 2.0 2.0 2.0 0.0
Police Lieutenant 6.0 6.0 6.0 6.0 7.0 7.0 0.0
Police Sergeant 10.0 10.0 10.0 10.0 11.0 11.0 0.0
Police Corporal 23.0 23.0 23.0 23.0 24.0 24.0 0.0
Police Officer 32.0 32.0 36.0 36.0 38.0 38.0 0.0
Police Community Service Officer 0.0 0.0 0.0 0.0 2.0 2.0 0.0 Police Records Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Dispatch Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Police Dispatcher II 5.0 5.0 5.0 5.0 5.0 5.0 0.0
Police Dispatcher I 5.0 5.0 5.0 5.0 5.0 5.0 0.0
Police Records Technician 9.0 9.0 9.0 9.0 9.0 9.0 0.0
Property and Evidence Technician 2.0 2.0 2.0 2.0 2.0 2.0 0.0 Crime Analyst 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Court Liaison 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Grants and Project Administrator 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Senior Management Analyst 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 0.0 103.0 103.0 107.0 107.0 114.0 114.0 0.0

ATTACHMENT C
*UPDATES, 2nd Quarter Budget Report 02/2025
FY 2021-22
FY 2022-23

AMENDED
FY 2023-24

ADOPTED
FY 2023-24

AMENDED
FY 2024-25

ADOPTED
FY 2024-25
AMENDED Variance
City of Montebello
Fiscal Year 2024-25 Budget
Master Position Control, by Department
Public Works
Director of Public Works 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Assistant Director of Public Works 1.0 2.0 2.0 2.0 1.0 1.0 0.0 Deputy Director 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Administrative Manager 0.0 0.0 0.0 0.0 1.0 1.0 0.0
Construction Manager 0.0 0.0 0.0 0.0 0.0 1.0 1.0
Assistant Engineer 2.0 2.0 2.0 2.0 2.0 2.0 0.0
Public Works Superintendent 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Public Works Manager 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Park Maintenance Supervisor 0.0 1.0 1.0 1.0 1.0 1.0 0.0 Street Maintenance Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Building Maintenance Tradeworker II 0.0 2.0 2.0 2.0 2.0 2.0 0.0 Electrician 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Plumber 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Maintenance Worker 14.0 22.0 22.0 22.0 22.0 22.0 0.0
Senior Management Analyst 1.0 1.0 1.0 1.0 2.0 2.0 0.0
Management Analyst 1.0 1.0 1.0 1.0 2.0 2.0 0.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Administrative Assistant 0.0 0.0 0.0 0.0 1.0 1.0 0.0

25.0 45.0 46.0 46.0 42.0 43.0 1.0
Information Technology
Information Systems Manager 0.0 0.0 2.0 2.0 1.0 1.0 0.0 Information Systems Supervisor 0.0 0.0 1.0 1.0 1.0 1.0 0.0 Information Systems Analyst 0.0 0.0 3.0 3.0 4.0 4.0 0.0

0.0 0.0 11.0 10.0 6.0 6.0 0.0
Recreation and Community Services
Director of Recreation and Community Servic 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Assistant Director of Recreation and Commu 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Recreation Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Recreation & Community Services Superinte 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Golf Course Facilities Manager 0.0 0.0 0.0 0.0 1.0 1.0 0.0 Recreation Supervisor 0.0 1.0 1.0 2.0 3.0 4.0 1.0
Community Services Coordinator 4.0 4.0 5.0 6.0 6.0 6.0 0.0 Public Affairs Manager 0.0 0.0 0.0 0.0 1.0 1.0 0.0
Senior Management Analyst 0.0 0.0 0.0 0.0 1.0 1.0 0.0
Public Information Officer 0.0 0.0 0.0 0.0 2.0 2.0 0.0
Management Analyst 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 2.0 2.0 0.0 Administrative Assistant 0.0 0.0 0.0 0.0 1.0 1.0 0.0

21.0 11.0 12.0 14.0 22.0 23.0 1.0

ATTACHMENT C
*UPDATES, 2nd Quarter Budget Report 02/2025
FY 2021-22
FY 2022-23

AMENDED
FY 2023-24

ADOPTED
FY 2023-24

AMENDED
FY 2024-25

ADOPTED
FY 2024-25
AMENDED Variance
City of Montebello
Fiscal Year 2024-25 Budget
Master Position Control, by Department
Transportation
Director of Transportation 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Assistant Director of Transportation 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Deputy Director 2.0 1.0 1.0 1.0 1.0 2.0 1.0
Transit Administration Manager 2.0 1.0 1.0 1.0 1.0 2.0 1.0 Transit Operations Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Fleet Maintenance Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Facility Maintenance Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Fleet Maintenance Supervisor 4.0 4.0 4.0 4.0 6.0 6.0 0.0 Transit Dispatch Supervisor 15.0 15.0 13.0 13.0 13.0 15.0 2.0 Transit Assistant Manager 3.0 3.0 3.0 3.0 3.0 7.0 4.0
Warehouse Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Fleet Services Supervisor 1.0 1.0 2.0 2.0 2.0 2.0 0.0
Senior Management Analyst 0.0 1.0 3.0 3.0 3.0 2.0 -1.0
Management Analyst 3.0 4.0 5.0 5.0 5.0 5.0 0.0
Transit Planner 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Lead Finance Technician 0.0 0.0 0.0 0.0 1.0 0.0 -1.0
Senior Finance Technician 0.0 0.0 0.0 0.0 0.0 1.0 1.0
Account Clerk 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Finance Technician 3.0 3.0 3.0 3.0 3.0 2.0 -1.0
Senior Administrative Assistant 1.0 1.0 1.0 1.0 1.0 2.0 1.0 Bus Operator 120.0 150.0 150.0 150.0 150.0 150.0 0.0
Heavy Equipment Mechanic 15.0 15.0 15.0 15.0 15.0 15.0 0.0 Fleet Service Worker 13.0 13.0 13.0 13.0 13.0 13.0 0.0
Body Shop Mechanic 1.0 1.0 2.0 2.0 2.0 2.0 0.0
Building Maintenance Tradeworker II 1.0 2.0 2.0 2.0 2.0 2.0 0.0 Storekeeper 3.0 3.0 4.0 4.0 4.0 4.0 0.0
Administrative Assistant 5.0 5.0 3.0 3.0 3.0 3.0 0.0
204.0 234.0 233.0 233.0 236.0 243.0 7.0
Total Full-Time Employees 500.0 547.0 563.0 582.0 602.0 612.0 10.0 Total Full-Time Employees Net Elected 493.0 540.0 556.0 575.0 595.0 605.0 10.0 FY 2021-22
FY 2022-23

AMENDED
FY 2023-24

ADOPTED
FY 2023-24

AMENDED
FY 2024-25

ADOPTED
FY 2024-25
AMENDED Variance
Administration 8.0 11.0 8.0 8.0 8.0 8.0 0.0
Community Development 21.0 20.0 20.0 20.0 28.0 28.0 0.0 Finance 21.0 22.0 24.0 24.0 26.0 26.0 0.0
Fire 76.0 76.0 80.0 98.0 99.0 100.0 1.0
Human Resources 14.0 18.0 15.0 15.0 14.0 14.0 0.0
Parks and Recreation 21.0 11.0 12.0 14.0 22.0 23.0 1.0
Police 103.0 103.0 107.0 107.0 114.0 114.0 0.0
Public Works 25.0 45.0 46.0 46.0 42.0 43.0 1.0
Information Technology 0.0 0.0 11.0 10.0 6.0 6.0 0.0
Transit 204.0 234.0 233.0 233.0 236.0 243.0 7.0
493.0 540.0 556.0 575.0 595.0 605.0 10.0

ATTACHMENT D
RESOLUTION NO. 25-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MONTEBELLO ADOPTING THE COMPENSATION PLAN AND

TABLE OF ORGANIZATION (POSITION LISTING)

THE CITY COUNCIL OF THE CITY OF MONTEBELLO DOES RESOLVE AS FOLLOWS:

SECTION 1. That the City Council of the City of Montebello has determined that the following listing of positions shall be the official and prescribed position titles and if applicable in accordance with the respective range numbers pertaining thereto and herein indicated in accordance with provisions of the Montebello Municipal Code and/or the Civil Service Rules and Regulations as previously enacted by this City Council:

ELECTED OFFICIALS

MONTHLY SALARY
RANGES
City Councilmembers $1,032 - $1,032
City Clerk $695 - $695
City Treasurer $695 - $695

CLASSIFIED MANAGEMENT RANGE
ANNUAL

MINIMUM
ANNUAL

MAXIMUM
Fire Battalion Chief 57 $135,307 $168,980
Fire Captain 46 $103,123 $128,787
Police Captain 67 $173,204 $216,308
Police Lieutenant 61 $149,354 $186,522
Police Sergeant 53 $122,581 $153,087
Senior Fire Inspector 38 $84,638 $105,702

CLASSIFIED NON-MANAGEMENT RANGE
ANNUAL

MINIMUM
ANNUAL

MAXIMUM
Account Clerk 7 $39,366 $49,163
Administrative Assistant 5 $37,470 $46,794
Assistant Engineer 33 $74,808 $93,425
Assistant Planner 30 $69,467 $86,754
Body Shop Mchanic 23 $58,440 $72,983
Building Inspector 27 $64,507 $80,560
Building Maintenance Tradeworker I 13 $45,653 $57,014
Building Maintenance Tradeworker II 16 $49,163 $61,398
Bus Operator 20 $54,267 $67,772
Business License Technician 12 $44,540 $55,624
Combination Building Inspector 37 $82,574 $103,123
Community Outreach Specialist 21 $55,624 $69,467
Community Risk Reduction Coordinator 32 $72,983 $91,146 Community Services Coordinator 13 $45,653 $57,014

RESOLUTION NO. 25-19

Court Liaison 12 $44,540 $55,624
Custodian 7 $39,366 $49,163
Electrician 27 $64,507 $80,560
Engineering Technician 22 $57,014 $71,203
Finance Technician 16 $49,163 $61,398
Fire Engineer 40 $88,923 $111,053
Fire Inspector 21 $55,624 $69,467
Firefighter 35 $78,595 $98,154
Fleet Service Worker 12 $44,540 $55,624
Heavy Equipment Mechanic 28 $66,119 $82,574
Human Resources Technician 27 $64,507 $80,560
Lead Finance Technician 24 $59,901 $74,808
Maintenance Worker 10 $42,393 $52,944
Parking Control Officer 12 $44,540 $55,624
Payroll Coordinator 24 $59,901 $74,808
Payroll Specialist 23 $58,440 $72,983
Permit Technician 18 $51,652 $64,507
Plumber 27 $64,507 $80,560
Police Community Service Officer 16 $49,163 $61,398
Police Corporal 46 $103,123 $128,787
Police Dispatcher I 22 $57,014 $71,203
Police Dispatcher II 27 $64,507 $80,560
Police Officer 43 $95,760 $119,592
Police Records Technician 10 $42,393 $52,944
Property & Evidence Technician I 20 $54,267 $67,772
Property & Evidence Technician II 23 $58,440 $72,983
Public Information Coordinator 24 $59,901 $74,808
Public Safety Radio Technician 31 $71,203 $88,923
Public Works Inspector 28 $66,119 $82,574
Records Coordinator 22 $57,014 $71,203
Senior Building Inspector 34 $76,678 $95,760
Senior Finance Technician 22 $57,014 $71,203
Senior Permit Technician 21 $55,624 $69,467
Storekeeper 18 $51,652 $64,507

UNCLASSIFIED MANAGEMENT RANGE
ANNUAL

MINIMUM
ANNUAL

MAXIMUM
Accounting Manager 48 $108,344 $135,307
Accounting Supervisor 30 $69,467 $86,754
Assistant City Manager 77 $217,369 $274,464
Administrative Manager 44 $98,154 $122,581
Assistant Director of Finance 56 $132,007 $164,858
Assistant Director of Fire 56 $132,007 $164,858

RESOLUTION NO. 25-19

Assistant Director of Human Resources 56 $132,007 $164,858 Assistant Director of Planning and Community Development 55 $128,787 $160,837 Assistant Director of Public Affairs 55 $128,787 $160,837 Assistant Director of Public Works 54 $125,646 $156,915 Assistant Director of Recreation & Community Services 51 $116,675 $145,711 Assistant Director of Transportation 54 $125,646 $156,915 Assistant Fire Chief 62 $153,087 $191,185
Assistant Police Chief 69 $178,405 $222,803
Associate Engineer 40 $88,923 $111,053
Building Maintenance Supervisor 30 $69,467 $86,754
Building Official 49 $111,053 $138,690
City Manager ^ $334,624 $334,624
Code Enforcement Manager 38 $84,638 $105,702
Construction Manager 48 $108,344 $135,307
Crime Prevention Supervisor 34 $76,678 $95,760
Deputy Director of Public Works 52 $119,592 $149,354
Deputy Director of Transportation 52 $119,592 $149,354
Deputy Director of Economic Development 52 $119,592 $149,354 Deputy Fire Chief 58 $138,690 $173,204
Director of Finance 71 $187,463 $234,082
Director of Human Resources 71 $187,463 $234,082
Director of Planning & Community Development 68 $174,053 $217,369 Director of Public Affairs/Information Technology 68 $174,053 $217,369 Director of Public Works/City Engineer 72 $192,222 $239,934 Director of Recreation & Community Services 67 $169,808 $212,067 Director of Transportation 69 $178,405 $222,803
Dispatch Supervisor 32 $72,983 $91,146
Economic Development Manager 50 $113,829 $142,157
Executive Assistant to the City Manager 30 $69,467 $86,754 Facility Maintenance Manager 48 $108,344 $135,307
Finance Supervisor 32 $72,983 $91,146
Finance Manager 48 $108,344 $135,307
Fire Chief 74 $201,848 $252,081
Fire Marshal 50 $113,829 $142,157
Fleet Maintenance Manager 44 $98,154 $122,581
Fleet Maintenance Supervisor 33 $74,808 $93,425
Fleet Services Manager 42 $93,425 $116,675
Fleet Services Supervisor 22 $57,014 $71,203
Golf Course Facilities Manager 35 $78,595 $98,154
Grants & Project Administrator 36 $80,560 $100,608
Housing Manager 48 $108,344 $135,307
Human Resources Analyst 34 $76,678 $95,760
Human Resources Manager 48 $108,344 $135,307

RESOLUTION NO. 25-19

Information Systems Manager 49 $111,053 $138,690
Information Systems Supervisor 39 $86,754 $108,344
Management Analyst 30 $69,467 $86,754
Park Maintenance Supervisor 30 $69,467 $86,754
Planner 35 $78,595 $98,154
Planning Manager 49 $111,053 $138,690
Police Chief 75 $206,895 $258,383
Police Records Supervisor 31 $71,203 $88,923
Principal Engineer 52 $119,592 $149,354
Principal Risk Officer 59 $142,157 $177,534
Public Affairs Manager 35 $78,595 $98,154
Public Information Officer 32 $72,983 $91,146
Public Safety Radio Supervisor 39 $86,754 $108,344
Public Works Inspector 28 $66,119 $82,574
Public Works Manager 37 $82,574 $103,123
Public Works Superintendent 43 $95,760 $119,592
Recreation Manager 35 $78,595 $98,154
Recreation Supervisor 29 $67,772 $84,638
Revenue Supervisor 30 $69,467 $86,754
Risk Management Analyst 30 $69,467 $86,754
Risk Manager 50 $113,829 $142,157
Senior Deputy City Clerk 39 $86,754 $108,344
Senior Economic Development Coordinator 34 $76,678 $95,760 Senior Human Resources Analyst 41 $91,146 $113,829
Senior Management Analyst 36 $80,560 $100,608
Senior Planner 41 $91,146 $113,829
Senior Procurement Analyst 33 $74,808 $93,425
Social Work Supervisor 40 $88,923 $111,053
Street Maintenance Supervisor 32 $72,983 $91,146
Superintendent/Facility Manager 38 $84,638 $105,702
Transit Administration Manager 45 $100,608 $125,646
Transit Assistant Manager 36 $80,560 $100,608
Transit Operations Manager 47 $105,702 $132,007
Transit Planner 36 $80,560 $100,608
Transit Supervisor 26 $62,933 $78,595
Warehouse Supervisor 26 $62,933 $78,595
^The City Manager’s salary is set by separate City Council approved contract.

UNCLASSIFIED NON-MANAGEMENT RANGES
ANNUAL

MINIMUM
ANNUAL

MAXIMUM
Accountant 26 $62,933 $78,595
Code Enforcement Coordinator 10 $42,393 $52,944

RESOLUTION NO. 25-19

Code Enforcement Officer 27 $64,507 $80,560
Crime Analyst 32 $72,983 $91,146
Deputy City Clerk 24 $59,901 $74,808
Economic Development Coordinator 26 $62,933 $78,595
Field Response Case Coordinator 11 $43,453 $54,267
Firefighter/Paramedic Trainee 21 $55,624 $69,467
Information Systems Analyst 36 $80,560 $100,608
Information Systems Technician 18 $51,652 $64,507
Police Trainee 41 $91,146 $113,829
Senior Accountant 35 $78,595 $98,154
Senior Administrative Assistant 14 $46,794 $58,440

HOURLY CLASSIFICATION
HOURLY

MINIMUM
HOURLY

MAXIMUM
Administrative Analyst 16.00 24.45
Administrative Secretary 18.55 23.41
Building Maintenance Tradeworker 16.00 20.31
Bus Operator 18.93 20.68
Clerical Assistant 16.00 18.33
Code Enforcement Technician 16.00 16.84
Community Services Aide - SYEP 16.00 16.00
Equipment Service Worker 16.00 19.11
Field Maintenance Worker 16.00 16.73
Finance Technician 23.64 29.52
Fire Engineer 27.43 35.02
Fire Inspector 22.56 28.80
Heavy Duty Fire Equipment Mechanic 45.41 49.10
Human Resources Manager 42.22 51.32
Information Systems Specialist 16.00 18.33
Intern 16.00 18.33
Lifeguard 18.67 23.90
Maintenance Worker 16.00 20.31
Mechanic's Assistant 16.00 17.49
Park Ranger 16.00 19.30
Parking Control Officer 18.72 21.28
Police Cadet 16.00 19.33
Police Community Services Officer 23.64 29.52
Police Dispatcher 26.35 31.25
Police Officer 46.04 57.50
Police Trainee 18.99 24.06
Police Youth Program Coordinator 17.55 22.45
Pool Manager 21.12 26.37

RESOLUTION NO. 25-19

Property & Evidence Technician 16.66 24.45
Public Works Manager 34.72 42.23
Recreation Leader I 16.50 17.34
Recreation Leader II 17.77 18.67
Recreation Leader III 19.14 20.10
Recreation Leader IV 21.12 23.31
Risk Management Assistant 16.00 21.45
Secretary 16.00 17.90
Senior Lifeguard 21.12 23.31
Senior Project Manager 63.87 77.66
Sports Official 16.00 24.45
Swim Instructor 19.61 24.49
Transportation Revenue Coordinator 16.00 20.22
Transportation Specialist 16.00 24.45
SECTION 2. That the City Clerk shall certify to the adoption of this resolution, shall distribute copies to the Director of Human Resources and the Director of Finance, and the resolution shall be in full force and effect immediately upon ratification. [Signatures on the following page.]

RESOLUTION NO. 25-19

APPROVED AND ADOPTED THIS 26TH DAY OF FEBRUARY 2025.
_______________________________
Scarlett Peralta, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 25-19 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 26 th day of February, 2025 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

RESOLUTION NO. 25-19

DATE:

Christopher Jimenez, City Clerk

Exhibit 1
Salary Resolution
Parks and Recreation Department
Part-Time Salaries – 2025 Minimum Wage Updated Ranges
Updated Hourly Wage Ranges:

Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 *Recreation Leader I 16.50 16.91 17.34
*Recreation Leader II 17.77 18.21 18.67
*Recreation Leader III 19.14 19.61 20.10
**Recreation Leader IV / Sr.

Lifeguard

21.12 21.64 22.19 22.74 23.31
Pool Manager 21.12 21.64 22.19 22.74 23.31 23.90 24.49 25.10 25.73 26.37 Lifeguard 18.67 19.14 19.61 20.10 20.60 21.12 21.64 22.19 23.31 23.90 Swim Instructor 19.61 20.10 20.60 21.12 21.64 22.19 22.74 23.31 23.90 24.49 *Recreation Leader I, II, and III positions follow a three-step pay scale, with each step increasing by 2.5%. This structure aligns with the City's standard 2.5% step system while maintaining salaries as close as possible to the originally proposed rates. **Recreation Leader IV and Senior Lifeguard positions follow a five-step pay scale, with each step increasing by 2.5%. The five-step structure aims to align with the originally proposed salary range while ensuring the top step does not significantly exceed the hourly rate of a Full-Time Recreation Coordinator.

Mid-Year Budget Adjustments - City Council Approval ATTACHMENT E February 26, 2025
Item # AMOUNT REASON TOTALS
1 210-30-330-6040.96 Engineering Services 500,000 CIP request for services (design and engineering services) 2 229-30-315-6040.10 Other Contract Services 100,000 Additional contract servcies expenses, storm water capture improvements 3 264-85-850-7000 Transfer Out 100,000 Transfer Out to GF - Excess Funding 100-99-4999 Transfer In 100,000 Transfer In from George Miller - Excess Funding 4 265-30-331-5000.10 Salaries - Regular 10,000 High Speed Rail project - employee time 5 265-85-861-6040.10 Other Contract Services 200,000 SGVCOG - Operation Stay Safe (Tiny Homes) 6 265-8508-6010.10 Machinery and Equipment 21,000 CalWater Firefighter Grant Program 7 625-99-7120 Administrative Overhead 2,000,000 Transfer Our to GF - Excess Funding 100-99-3650 Administrative Overhead 2,000,000 Transfer In from Home2Suites - Excess Funding Non-General Fund Total => 2,931,000
8 100-21-210-6010.40 Computer Software 37,000 Citibot software -- website chat bot (Monty) 100-21-210-6040.10 Other Contract Services 21,000 Additional AV assistance 58,000 9 100-25-250-6000.20 Supplies Non-Durable 50,000 Employee promotional events 50,000 10 100-30-300-5000.10 Regular Salaries 75,000 Administration division fully staffed 100-30-310-5000.10 Regular Salaries 41,000 Street Division fully staffed 100-30-310-5000.20 Regular Hourly 14,000 Part-time "bulky item" and weekend maintenance crew 100-30-310-5000.30 Limited Hourly 21,000 Part-time "bulky item" and weekend maintenance crew 100-30-510-5000.10 Regular Salaries 127,000 Additional in-house trades employees, Electrician and Plumber 100-30-510-5300.20 PERS Employer Costs 19,000 Additional in-house trades employees, Electrician and Plumber 297,000 11 100-30-510-6040.60 Contract Services-Building 81,000 HVAC and generator maintenance 81,000 12 100-50-500-5000.10 Regular Salaries 81,000 Administration division fully staffed 100-50-500-5100.40 Health Insurance 40,000 Increase to employer share of health insurance/fully staff Division 100-50-520-5000.10 Regular Salaries 35,000 Planning division fully staffed 100-50-530-5000.10 Regular Salaries 31,000 Code Enforcement Division fully staffed 187,000 13 100-50-540-6040.95 Professional Servcies 450,000 Plan check services agreement expenses 450,000 14 100-70-700-5000.10 Regular Salaries 52,000 Administration division fully staffed 100-70-710-5000.30 Limited Hourly 20,000 Additional special events part-time wages 100-70-735-5000.30 Limited Hourly 100,000 Additional Youth Employment Program staff, no CDBG funding for FY 24-25 172,000

G/L ACCOUNT

Mid-Year Budget Adjustments - City Council Approval ATTACHMENT E February 26, 2025
Item # AMOUNT REASON TOTALSG/L ACCOUNT
15 100-80-800-6082 Vehicle Purchase 118,000 Patrol vehicle lease payment 100-80-805-5000.10 Regular Salaries 400,000 Additional budget for updated MOU in effect July 2024 100-80-805-5010.10 Overtime Full-time 500,000 Additional budget for updated MOU in effect July 2024 100-80-805-5100.40 Health Insurance 115,000 Increase to employer contribution towards employee health care 100-80-805-5200.10 Ed/Cert Special Pay 700,000 Additional budget for updated MOU in effect July 2024 100-80-805-5200.15 Longevity Special Pay 370,000 Additional budget for updated MOU in effect July 2024 100-80-805-5300.20 Retirement - PERS Employer 250,000 Additional budget for updated MOU in effect July 2024 100-80-815-6080.30 Vehicle Maintenance 100,000 Fleet vehicle maintenance expenses (Ford, Chevrolet, TirePros) 100-80-825-5010.10 Overtime Full-time 33,000 Vacancies in Records Division requires additional overtime 2,586,000 16 100-85-850-5000.10 Regular Salaries 350,000 Addidtional staffing not anticipated when budget adopted 100-85-850-5010.10 Overtime Full-time 43,000 Additonal overtime expenses 100-85-860-6010.60 Personal Protective Equipment 62,000 SCBA tanks, equipment, etc. 100-85-860-6016 Uniform Expense 158,000 Department uniforms and related expenses 100-85-860-6040.10 Outside Contracts 193,000 Squad medical supplies and emergency equipment 100-85-860-6040.60 Building Maintenanc Repairs 57,000 Station 57 HVAC and station door repairs 100-85-860-6083 Furniure and Fixtures 45,000 Station 55 lockers 100-85-870-5000.10 Regular Salaries 165,000 Additional Fire Inspectors hired 100-85-870-5010.10 Overtime Full-time 69,000 Increased inspections overtime expenses 100-85-880-5000.10 Regular Salaries 120,000 Public Safety radio communications fully staffed in FY 24-25 1,262,000 17 100-99-6036 Settlements 541,000 Litigation settlement 541,000 General Fund Total => 5,684,000
All Funds Total => 8,615,000

ITEM # 7

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ADOPT PLANS AND SPECIFICATIONS FOR FABRICATION AND

INSTALLATION OF FULL CAPTURE STORM DRAIN TRASH DEVICES

ON LOS ANGELES COUNTY-OWNED CATCH BASINS AND

AUTHORIZATION TO PROCEED WITH BID ADVERTISEMENT

DATE: February 26, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Environmental Assessment pursuant to Title 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and

2. Adopt construction specifications for Citywide Catch Basin Connector Pipe Screen and Automatic Retractable Screen Inserts Installation Project – CP 931; and

3. Authorize staff to proceed with bid advertisement for construction; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Approval of this action will allow staff to proceed with the bidding of this capital project (CP 931). As soon as staff evaluate all bids, a recommendation will be made at a future City Council meeting for awarding a contract and will include a well-defined structured budget. At the time of contract award, Staff will make recommendations for amending the budget if needed.

BACKGROUND/DISCUSSION:

The Los Angeles County Flood Control District, County of Los Angeles, 85 incorporated cities within the coastal watersheds of Los Angeles County, Ventura County Watershed

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

Protection District, the County of Ventura, and 10 incorporated cities within Ventura County must comply with ORDER NO. R4-2021-0105, NPDES PERMIT NO.

CAS004004. Specific to this report are the Total Maximum Daily Load (TMDL) establishing a maximum limit for a specific pollutant that can be discharged into a water body without causing it to become impaired.

On August 1, 2002, the US Environmental Protection Agency (USEPA) approved the Trash TMDLs for both the Los Angeles River and Ballona Creek. TMDLs are the maximum amount of a pollutant that a water body can receive and still meet its water quality designation. The Trash TMDL requires 10% reduction per year on the discharge of trash to the Los Angeles River and Ballona Creek. The adopted TMDL document requires the first 20% reduction to be achieved by September 30, 2006, and 100% trash reduction to be achieved by September 30, 2015. Since the inception of the Trash TMDL, the City has failed to adequately address this compliance effort.

The United States Environmental Protection Agency for Region 9 (EPA) and the City of Montebello entered into an Administrative Order on Consent (AOC) on April 28, 2022, to assist the City in complying with its Municipal Separate Storm Sewer System (MS4) Permit. This action was meant to help the City achieve compliance with the Clean Water Act (CWA) by updating and retrofitting its trash capture systems to meet the Trash TMDL.

EPA followed up with a letter dated March 27, 2024 addressing the AOC and the City’s timetable for completion. The AOC required the City to identify the trash capture basins that need full capture devices including those that have partial or no trash capture devices. City staff, including the City Attorney’s Office, scheduled monthly meetings with EPA and Los Angeles Regional Water Quality Control Board (LARWQCB) staff to monitor progress.

The City, in coordination with an environmental consultant, inspected and inventoried both the City’s catch basins and Los Angeles County’s catch basins in preparation of future work to measure, fabricate and install Connector Pipe Screen (CPS) and Automatic Retractable Screens (ARS) units. EPA and LARWQCB staff members require the City to complete the remaining fabrication and installation of CPS and ARS units on LACDPW catch basins. ARS units prevent trash and debris from entering a catch basin during dry weather and moderate storm flows by keeping the trash and debris in the street gutter for collection by street sweepers. CPS unit prevents trash and debris from entering the storm drain system during dry weather and moderate storm flows by keeping the trash and debris inside the catch basin. Trash excluders are the preferred structural method to meet the TMDL requirements as set forth by the LARWQCB.

The final construction specifications are completed in accordance with applicable engineering standard specifications and are consistent with the City’s procurement and purchasing manual. The City Council is required to approve and adopt construction documents and authorize the bid request for all public projects. The bid advertisement process is consistent with Public Contract Code sections 20161 and 20162, which mandate California public works projects to be competitively bid. This action is also consistent with Montebello Municipal Code 3.20.110 - Bidding procedure prescribed.

With the City Council's approval, staff will advertise the project for bid in a local

CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 26, 2025

newspaper of general circulation and submit the Notice Inviting Bid (NIB) to PlanetBids.

The following tentative schedule has been identified for the bid process:

Tasks Timeline
Bidding Period February 28, 2025 – March 24, 2025
Questions or Request for Information March 13, 2025 at 12:00 PM Bid Opening March 24, 2025 at 11:00 AM
Award of Contract April 9, 2025 City Council Meeting
Commence Construction June-July 2025
Complete Construction September 2025
Close out Project October 2025

ENVIRONMENTAL:

The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Title 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project results in minor alterations to existing public facilities involving no significant expansion of the existing use. The project is not anticipated to have any significant impacts with regards to traffic, noise, air quality, or water quality. There are adequate utilities and public services to serve the project (Attachment B). Each catch basin to be retrofitted is captured on a list (Attachment C).

ANALYSIS:

N/A

SUMMARY:

Staff recommends City Council adopt the 100% completed plans, specifications and engineer’s estimate (PS&E) for the fabrication and installation of full capture storm drain trash devices on Los Angeles County-owned catch basins (CP 931); and approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and, authorize staff to proceed with bid advertisement for construction.

ATTACHMENT(S)

1. Attachment A - Contract Specifications

2. Attachment B - CEQA Notice of Exemption

3. Attachment C - LACDPW Catch Basin List

CITY OF MONTEBELLO

CALIFORNIA

CONTRACT DOCUMENTS

SPECIFICATIONS
FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT
C.P. No. 931
SALVADOR MELENDEZ – MAYOR
GEORGINA TAMAYO – MAYOR PRO TEM
RIC ALONZO – COUNCILMEMBER
SCARLET PERALTA– COUNCIL MEMBER
RAUL ALVAREZ – CITY MANAGER

CESAR ROLDAN - PUBLIC WORKS DIRECTOR
PREPARED BY:
3060 Saturn Street, Suite 250nn
Brea, CA 92821
TEL: 714-940-0100
Bowman Project No. 440178-01-001
Bid Opening (Electronic Bid through PlanetBids)
Monday, March 24, 2025 at 11:00 AM

ATTACHMENT A

i

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

BID SCHEDULE

• Bidding Period - February 28, 2025 – March 24, 2025 • Questions or Request for Information - March 13, 2025 at 12:00 PM • Bid Opening - March 24, 2025 at 11:00 AM
• Tentative Award of Contract - April 9, 2025 City Council Meeting • Commence Construction - June-July 2025
• Complete Construction - September 2025
• Close out Project - October 2025

Bid proposals will be received via PlanetBids
(https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839) until 11:00 A.M. on March 24, 2025.

These Specifications have been prepared
under the direction of:

____________________________________
Kev Tcharkhoutian
City Engineer

ii

CITY OF MONTEBELLO

CALIFORNIA

TO PROSPECTIVE BIDDERS:

The City of Montebello invites you to become a prospective bidder on one of its public projects.

It is the City’s intention to provide you with thorough and complete information regarding this project and to present an accurate description of the necessary work so that you may successfully bid and construct the project.

Submittal of your bid assumes that you have made a thorough and complete investigation of the project site and that you have discovered no apparent discrepancies between the scope of work set forth in the plans and specifications and the actual field conditions.

If there are any questions regarding this project, please contact the City Engineer’s office at (323) 887-1200, ext. 462.

Cesar Roldan
Director of Public Works

iii

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

TABLE OF CONTENTS

NOTICE INVITING SEALED BIDS

INSTRUCTIONS TO BIDDERS

PROPOSAL

CONTRACT AGREEMENT

SPECIAL PROVISIONS

PART 1 - GENERAL PROVISIONS

PART 2 – BID ITEM DESCRIPTIONS

LIST OF STANDARD PLANS

DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)

CONTRACTOR REGISTRATION NUMBER FORM

PROJECT LABOR AGREEMENT

LIST OF CATCH BASIN LOCATIONS

MAP OF CATCH BASIN LOCATIONS

PHOTOS OF CATCH BASIN LOCATIONS

LOS ANGELES COUNTY PERMIT REQUIREMENTS

A-1

NOTICE INVITING SEALED BIDS

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

PUBLIC NOTICE IS HEREBY GIVEN that the City of Montebello as AGENCY, invites bids for the above stated project and will receive such bids Bid proposals will be received via PlanetBids (https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839) until 11:00 A.M. on March 24, 2025.

SCOPE OF WORK: The work to be performed or executed under these specifications consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the contract documents to construct the above stated project. The general items of work include a catch basin connector pipe screen (CPS) inserts installation, and other miscellaneous appurtenant work indicated in the contract documents.

It is the intent of this contract to have the contractor perform the “Project”, and other appurtenances in accordance with the latest Standard Plans for Public Works Construction (SPPWC), and latest Standard Specifications for Public Works Construction “Greenbook.”

CONTRACT DOCUMENTS:

Copies of the contract documents and specifications are available through PlanetBids.

In order to be on the Planholder List for this project, each bidder must submit a Bidders Information Sheet through PlanetBids. Bids will not be accepted unless the bidder is on the Planholder List. All questions from plan holders must be sent through PlanetBids.

Questions: All questions related to this project shall be submitted electronically and received no later than 12:00 p.m. on March 13, 2025, prior to the opening of bids.

PREVAILING WAGE:

Pursuant to Section 1770, et seq., of the California Labor Code, the Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality wher e the work is to be performed. A copy of said wage rates is available on -line at: B -2 www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site.

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LABOR COMPLIANCE:

To comply with SB 854, beginning January 1, 2015 the following applies:

1. No contractor or subcontractor may be listed on a bid proposal for public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public works on a public works project awarded on or after April 1, 2015, unless registered with the DIR.

3. The project is subject to compliance monitoring and enforcement by the DIR.

4. Require the prime contractor to post job site notices prescribed by regulation (regulation not created yet) or the City must post the notices itself.

The Contractor shall fill in the Department of Industrial Relations (DIR) Contractor Registration Number Form provided in the Contract Specifications submit it with the sealed Bid.

The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, marital status or religion in any consideration leading to the award of contract.

In entering into a public works contract, or subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or the Subcontractors, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) of under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public work contract or the subcontract. This assignment shall be made and become effective as the time the awarding body tenders final payment to the Contractor, without further acknowledgement by the parties.

Bids must be prepared on the approved Proposal forms in conformance with the “Instructions to Bidders” and submitted in a sealed envelope plainly marked on the outside. The bid must be accompanied by certified or cashier’s check, or bidder’s bond, made payable to the AGENCY for an amount no less than ten percent of the amount bid.

This is a PLA project.

Bidders must hold a valid California Class A Contractor’s License.

No bid will be accepted from a Contractor who has not been licensed in accordance with provisions of the Business and Professions Code. The successful Contractor and his subcontractors will be required to possess business licenses from the City.

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The AGENCY will deduct five percent (5%) retention from all progress payments as specified in Section 7-3.2 of these Specifications. The Contractor may substitute an escrow holder surety of equal value to the retention and the Contractor shall be beneficial owner of the surety and shall receive any interest thereon.

The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids, under advisement for a period of sixty (60) days.

The contract period for this project is Sixty (60) working days for construction from the effective date of the Notice-to-Proceed to be issued by the City.

BY ORDER OF: The City of Montebello, California

_____________________________
Christopher Jimenez, City Clerk

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INSTRUCTIONS TO BIDDERS

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

GENERAL INFORMATION

ELECTRONIC proposals, including all documents required to be submitted with the bid, will be received at the office of the Montebello City Clerk of said City until the date and time specified in the legal notice or addendum to the project documents, whichever occurs latest, for the construction of work described in the project documents or said legal notice. The ELECTRONIC Bid(s) will be evaluated and posted on PlanetBids, where they can be viewed publicly shortly after the bid closes.

ONLY ELECTRONIC PROPOSALS ARE ACCEPTED.

In addition to the “ELECTRONIC” uploading of Proposal Documents described in the ‘INVITATION TO BIDDERS’, the fully executed original Bid Bond shall be delivered to the Montebello City Clerk on or before the actual bid opening day and time.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

No contractor or subcontractor may be listed on a bid proposal for a Public Works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

No contractor or subcontractor may be awarded a contract for public work on a Public Works Project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

PROPOSAL FORMS

Bids shall be submitted directly through PlanetBids
(https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839) and contractors must use the Proposal forms provided by the AGENCY (contained within these contract specifications). All information requested therein must be clearly and legibly set forth in the manner and form indicated. The AGENCY will not consider any proposal not meeting these requirements.

PROPOSAL GUARANTEE

Proposals must be accompanied by a proposal guarantee consisting of a certified or cashier’s check or bid bond payable to the AGENCY in the amount not less than ten percent of the total amount

B-2
bid. Any proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a contract is awarded fails or refuses to execute the contract documents or furnish the required insurance policies and bonds as set forth in those documents, the proposal guarantee shall be forfeited to the AGENCY. The proposal guarantees of all bidders will be held until the successful bidder has properly executed all contract documents.

DELIVERY OF PROPOSAL

Electronic Bids shall Bids shall be submitted electronically at https://www.cityofmontebello.com/rfp-bids/bid-opportunities.html by 11:00 A.M. on March 24, 2025. It is the bidder’s responsibility to ensure the bids have been successfully submitted thru PlanetBids. Bidders can contact the AGENCY’S Purchasing Officials for confirmation. Late proposals will not be considered.

WITHDRAWAL OF PROPOSALS

A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the AGENCY’s designated official prior to the bid -opening hour stipulated in the Notice Inviting Sealed Bids. Proposals may not be withdrawn after said hour without f orfeiture of the proposal guarantee. The withdrawal of the proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so.

IRREGULAR PROPOSALS

Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested.

No oral, telegraphic, telephonic, facsimile or electronic proposal, modification or withdrawal will be considered.

TAXES

No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts contained in the bid will be deemed and held to include any such taxes, which may be applicable.

DISQUALIFICATION OF BIDDERS

In the event that any bidder acting as a prime contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime contractor. No proposal will be accepted from a bidder who has not been licensed in accordance with the provisions of the State Business and Professions Code.

DISCREPANCIES AND MISUNDERSTANDINGS

Bidders must satisfy themselves by personal examination of the work site, Plans, Specifications, and other contract documents and by any other means as they may believe necessary, as to the

B-3
actual physical conditions, requirements and difficulties under which the work must be performed.

No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the Plans, Specifications, or other contract documents shall be called to the attention of the AGENCY and clarified prior to the submission of proposals.

EQUIVALENT MATERIALS

Although the bidder may believe that by use of a different material than that specified on/in the plans and specifications, a lower cost project/bid may result. The bidder is to bid the project on the basis of using the material(s) as named keeping in min d that all materials named herein by manufacturer is not to prohibit the bidder considering using in his bid what he considers to be an equal material except where the AGENCY has designated a sole product. Once the bids have been opened the successful Con tractor may discuss with the AGENCY the use of another product; which may result in a determination by the AGENCY that the other product is equal and possibly that by the AGENCY allowing the use of the Contractor proposed equal that a change in the contract amount may result.

LEGAL RESPONSIBILITIES

All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same or expressly referred to herein or not. Any bidder submitting a proposal shall by such action thereby agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Plans, Specifications, and other contract documents, and to full compliance therewith.

AWARD OF CONTRACT

The award of contract, if made, will be to the lowest responsible bidder as determined solely by the AGENCY. Additionally, the AGENCY reserves the right to accept or reject any or all proposals, to waive any irregularity, and to make an award as may best serve the interests of the AGENCY.

SURETY BOND PERIOD

Surety Faithful Performance Bond shall be maintained for one (1) year after completion of project construction.

C-1

PROPOSAL

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

TO THE CITY OF MONTEBELLO, as AGENCY

In accordance with AGENCY’s Notice Inviting Sealed Bids, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Plans, Specifications, and contract documents therefor and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Specifications, Instruction to Bidders, and all other contract documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with AGENCY at the unit and/or lump sum prices set forth in the following Bid Schedule. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to AGENCY of the guarantee accompanying this proposal. Th is bid may not be withdrawn within a period of sixty (60) days after the date of its proper opening by the City.

BIDDER understands that a bid is required for the entire work and that the estimated quantities set forth in the Bid Schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE

AGENCY RESERVES THE RIGHT TO INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures.

If awarded the Contract, the undersigned further agrees that in the event of the BIDDER’s default in executing the required contract and filing the necessary bonds and insurance certificates within ten working days after the date of the AGENCY’s notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property of the AGENCY and this bid and the acceptance hereof may, at the AGENCY’S option, be considered null and void.

The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith , but reserve s the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by

C-2
the engineer. All bids will be compared on the basis of the Engineer’s estimated quantities of work to be performed.

The contractor’s attention is directed to both sec. 7-3.5.2 “Increases of more than 25 percent” and sec. 7-3.5.3 “Decreases of more than 25 percent” of the Standard Specifications which have been eliminated and are replaced by the following:

No adjustments for any unit bid price for any quantity that will vary by more than 25% will be allowed.

The bidder agrees that in case of not executing the required contract with necessary bonds within ten (10) working days, after having received notice that the contract is ready for signature, the proceeds of the check or bond accompanying his/her bid shall become the property of the City of Montebello.

The bidder also certifies that the bid is a balanced bid. In accordance with section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct.

C-3

BID PROPOSAL
FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

The undersigned declares that he has carefully examined the location of the proposed work, that he has examined the specifications and read the accompanying instructions to bidders, and hereby proposes to do all the work in accordance with said specifications for the amounts set forth below:

Construct improvements as reiterated above, located in the City of Montebello, California, in accordance with the specifications for the unit price set forth in the following items:

BASE BID SCHEDULE:

TOTAL AMOUNT BASE BID IN WORDS________________________________________

________________________________________________________________________Dollars

_____________________________________________________________________________ Bidder’s Signature Title
_____________________________________________________________________________ Company Name

IN CASE OF DISCREPANCY BETWEEN THE WORDS AND FIGURES, THE WORDS SHALL PREVAIL.

*Contact will be awarded to the most responsive and lowest responsible bidder based on the amount contained in the “TOTAL AMOUNT BASE BID SCHEDULE.”
ITEM
NO. DESCRIPTION EST.

QTY. UNIT UNIT
PRICE

EXTENDED
AMOUNT
1 Mobilization/Demobilization (Not to exceed
3% of total of all other Prime Contract Bid
Items)
1 LS $ $
2 Traffic Control 1 LS $ $
3 Fabrication and Installation of Connector
Pipe Screen (CPS) Unit 56 EA $ $
TOTAL AMOUNT BASE BID SCHEDULE IN FIGURES $

C-4

BID PROPOSAL
FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

The undersigned declares that he has carefully examined the location of the proposed work, that he has examined the specifications and read the accompanying instructions to bidders, and hereby proposes to do all the work in accordance with said specifications for the amounts set forth below:

Construct improvements as reiterated above, located in the City of Montebello, California, in accordance with the specifications for the unit price set forth in the following items:

ALTERNATIVE BID SCHEDULE:

TOTAL AMOUNT ALTERNATIVE BID IN WORDS_______________________________

_______________________________________________________________________Dollars

_____________________________________________________________________________ Bidder’s Signature Title
_____________________________________________________________________________ Company Name

IN CASE OF DISCREPANCY BETWEEN THE WORDS AND FIGURES, THE WORDS SHALL PREVAIL.

*Contact will be awarded to the most responsive and lowest responsible bidder based on the amount contained in the “TOTAL AMOUNT BASE BID SCHEDULE.” This Bid Alternative Schedule will only be utilized if bid alternative work is directed by the City.

ITEM
NO. DESCRIPTION EST.

QTY. UNIT UNIT
PRICE

EXTENDED
AMOUNT
4 Fabrication and Installation of Automatic
Retractable Screen (ARS) Unit 9 EA $ $
TOTAL AMOUNT ALTERNATIVE BID SCHEDULE IN FIGURES $

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BID PROPOSAL
FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

The undersigned declares that he has carefully examined the location of the proposed work, that he has examined the specifications and read the accompanying instructions to bidders, and hereby proposes to do all the work in accordance with said specifications for the amounts set forth below:

Construct improvements as reiterated above, located in the City of Montebello, California, in accordance with the specifications for the unit price set forth in the following items:

ADDITIVE BID SCHEDULE:

TOTAL AMOUNT ADDITIVE BID IN WORDS___________________________________

_______________________________________________________________________Dollars

_____________________________________________________________________________ Bidder’s Signature Title
_____________________________________________________________________________ Company Name

IN CASE OF DISCREPANCY BETWEEN THE WORDS AND FIGURES, THE WORDS SHALL PREVAIL.

*Contact will be awarded to the most responsive and lowest responsible bidder based on the amount contained in the “TOTAL AMOUNT BASE BID SCHEDULE.” This Bid Additive Schedule will only be utilized if directed by the City.

ITEM
NO. DESCRIPTION EST.

QTY. UNIT UNIT
PRICE

EXTENDED
AMOUNT
5 Cleanout Existing Catch Basins 56 EA $ $
TOTAL AMOUNT ADDITIVE BID SCHEDULE IN FIGURES $

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DESIGNATION OF SUBCONTRACTORS

California Public Contract Code 6109

The City of Montebello cannot permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project.

In compliance with the Subletting and Subcontracting Fair Practices Act (Chapter 2, commencing at Section 4100, Division 5, Title 1 of the California Public Contract Code) and any amendments thereof, each bidder shall set forth below: (a) the name and loca tion of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement to be performed under this contract in an amount in excess of one-half of one percent of the prime contractor's total bid, and (b) the portion of the work which will be done by each subcontractor under this act. The prime contractor shall list only one subcontractor for each such portion as is defined by the prime contractor in this bid.

If a prime contractor fails to specify a subcontractor or if a prime contractor specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent of the prime contractor's total bid, the prime contractor shall be deemed to have agreed that he/she is fully qualified and will perform that portion themselves.

No prime contractor whose bid is accepted shall (a) substitute any subcontractor, (b) permit any subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the original bid, or (c) subcontract any portion of the work in excess of one-half of one percent of the prime contractor's total bid as to which his/her original bid did not designate a subcontractor, except as authorized in the Subletting and Subcontracting Fair Practices Act.

Subletting or subcontracting of any portion of the work in excess of one -half of one percent of the prime contractor's total bid as to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the authority awarding this contract setting forth the facts constituting the emergency or necessity.

California Public Contract Code 7104

Contractor shall, in any activity involving trenching more than four feet deep, notify the Engineer of hazardous materials, subsurface or latent physical site conditions different from those indicated and any unusual site conditions. Contractor shall, in contracts exceeding $25,000, provide detailed plans for trenches or excavations of five feet or more in depth. Cal. Lab. Code § 6705.

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DESIGNATION OF SUBCONTRACTORS

BIDDER proposes to subcontract certain portions of the work, which are in excess of one-half of one percent of the bid, and to procure materials and equipment from suppliers and vendors as follows:

Prior to award of contract, Contractor shall submit a list of suppliers and vendors, in writing, to the Public Works Director.

NAME, ADDRESS, LICENSE NO.,

AND PHONE NUMBER OF

SUBCONTRACTORS, SUPPLIERS, PORTION OF WORK,

AND VENDORS MATERIALS, OR EQUIPMENT

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

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REFERENCES

The following are the names, addresses, and telephone numbers for three public agencies for which BIDDER has performed similar work within the past two years:

1. __________________________________________________________________________ Name and Address of Agency

__________________________________________________________________________ Name and telephone number of person familiar with project

__________________________________________________________________________ Contract amount Type of work Date completed

2. __________________________________________________________________________ Name and Address of Agency

__________________________________________________________________________ Name and telephone number of person familiar with project __________________________________________________________________________ Contract amount Type of work Date completed

3. __________________________________________________________________________ Name and Address of Agency

_________________________________________________________________________ Name and telephone number of person familiar with project

_________________________________________________________________________ Contract amount Type of work Date completed

The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds:
____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

C-9

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE

BIDDER certifies that in all previous contracts or subcontractors, all reports which may have been due under the requirements of any AGENCY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.

AFFIRMATIVE ACTION CERTIFICATION

BIDDER certifies that affirmative action has been taken to seek out and consider minority business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been fully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded thereunder.

Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.

NON-COLLUSION AFFIDAVIT

BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the AGENCY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work and that this proposal is in all respects fair and without collusion or fraud.

C-10
BIDDER’S INFORMATION

BIDDER certifies that the following information is true and correct:

Bidder’s Name ___________________________________________________________

Business Address: __________________________________________________________

___________________________________________________________

Telephone ___________________________________________________________

State Contractor’s License No. and Class: ________________________________________

Original Date Issued ____________________ Expiration Date ______________________

The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:
__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

The date of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal is as follows:
__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

All current and prior DBA’s, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

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IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, title, hands, and seals of all forenamed principals this ___________ day of _____________, 20___.

BIDDER______________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ The undersigned declares under penalty of perjury under the laws of the State of California that the representations made hereto are true and correct.

____________________________________
Signature of Contractor’s Representative

____________________________________
Printed Name

____________________________________
Title

Subscribed and sworn to this _________ day of _____________________,20_______.

NOTARY PUBLIC _____________________________________________________

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Note: The standard printed bid bond form of any bonding company acceptable to the City of Montebello may be used in lieu of the following approved sample bond form, provided the security stipulations protecting the City of Montebello are not in any way reduced by use of the surety company’s printed standard form.

PROPOSAL GUARANTEE

BID BOND

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

KNOW ALL MEN BY THESE PRESENTS that ______________________________________ ______________________________________________, as BIDDER, and ________________ ______________________________________________, as SURETY, are held and firmly bound unto the City of Montebello, as AGENCY, in the penal sum of _____________________ ______________________________________________________________________________ ____________________________ dollars ($_________________), which is ten percent of the total amount bid by BIDDER to AGENCY for the above stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly be these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals, this _______ day of ______________, 20____.

BIDDER* _____________________________________________________________________ ______________________________________________________________________________

SURETY*_____________________________________________________________________

Subscribed and sworn to this _______ day of __________________, 20____.

NOTARY PUBLIC _____________________________________________________________ *Provide BIDDER/SURETY name, address and telephone number and the name, title, address and telephone number of authorized representative.

C-13
BIDDER’S VIOLATION OF LAW/SAFETY QUESTIONNAIRE

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

In accordance with Government Code Section 14310.5, the BIDDER shall complete, under penalty of perjury, the following questionnaire.

QUESTIONNAIRE

Has the Bidder, any officer of the bidder or any employee of the Bidder who has a proprietary interest in the Bidder ever been disqualified, removed or otherwise prevented from bidding on or completing a Federal, State or local government project because of a violation of law or a safety regulation?

Yes_________ No_________

If the answer is yes, explain the circumstances in the space provided.

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Note: The following is to be used in case cash, a cashier’s check or a certified check accompanies the proposal.

PROPOSAL GUARANTEE
CASH, CASHIER’S CHECK, OR CERTIFIED CHECK

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

Accompanying this proposal is a certified check , a cashier’s check , or bidder’s bond payable to the order of the City of Montebello, or cash in the amount of _____________________________ _____________________________________________________________________________ _______________________________________________________________________ Dollars ($_____________________). The proceeds of the same shall become the property of said City if, in case this proposal shall be accepted by said City through the City Council, the undersigned shall fail to execute a contract, with and furnish the insurance and bonds required by the City of Montebello within the specified time; otherwise, the same is to be returned to the undersigned as set forth in the Instructions to Bidders.

__________________________________

__________________________________
Bidder

D-1

CONTRACT AGREEMENT

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

This Contract Agreement is made and entered into for the above stated project this _________ day of ______________, 20____. BY AND BETWEEN the City of Montebello, as AGENCY, and __________________________________________________________________________ as CONTRACTOR. WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:

ARTICLE I
The contract documents for the aforesaid project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications, details, st andard drawings, and appendices, together with this Contract Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, or extending the work con templated as may be required to insure its completion in acceptable manner. All of the provisions of said contract documents are made a part hereof as though fully set forth herein.

ARTICLE II
For and in consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to furnish all materials and perform all work required for the above stated project, and to fulfill all other obligations as set forth in the aforesaid contract documents.

ARTICLE III
CONTRACTOR agrees to receive and accept the unit or lump sum prices set forth in the Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

ARTICLE IV
AGENCY hereby promises and agrees to employ, and does hereby employ, CONTRACTOR to provide the materials, do the work and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby c ontracts to pay the same at the time, in the manner, and upon the conditions set forth in the contract documents.

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ARTICLE V
CONTRACTOR acknowledges the provisions of the State Labor Code requiring every employer to be insured against liability for worker’s compensation, or to undertake self -insurance in accordance with the provisions of that code, and certifies compliance with such provisions.

ARTICLE VI
CONTRACTOR agrees to indemnify, defend and hold harmless AGENCY and all of its officers and agents from any claims, demand, or causes of action, including related expenses, attorney’s fees, and costs, based on, arising out of, or in any way related to the work undertaken by CONTRACTOR hereunder

ARTICLE VII
CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Contract Agreement represent all individuals, firm members, partners, joint venturers, and/or corporate officers having principal interest herein.

ARTICLE VIII
CONTRACTOR shall take and assume all responsibility for the work. CONTRACTOR shall bear all losses and damages directly or indirectly resulting to him, to the City, or to others on account of the performance under this contract, or the character of the work, accidents or any other causes whatsoever.

CONTRACTOR shall assume the defense and indemnify and save harmless the City, its officers, employees and Engineer from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from performance of this contract or work, regardless of responsibility for negligence; from any and all claims, loss, damage, injury , and liability, howsoever the same may be caused, resulting directly or indirectly from the nature of the work covered by this contract, or C ONTRACTOR’s performance thereunder, regardless of responsibility for negligence.

ARTICLE IX

STATE LABOR CODE. Contractor agrees to abide by the provisions of the State Labor Code, and to comply with the prevailing rates of wages and apprenticeship employment standards established by the State Director of Industrial Relations and /or the requirements of the federal government and applicable federal wage rates.

The total contract price of this agreement is $ ______________________ based on estimated quantities given on the Base Bid Sheet.

ARTICLE X

The contract period for this project is sixty (60) working days, for construction to begin from the effective date of the Notice-to-Proceed issued by the City.

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ARTICLE XI (PREVAILING WAGES)

(a) Contractor agrees to comply with the provisions of California Labor Code Section 1773.8, which requires the payment of travel and subsistence payments to each worker needed to execute the work to the extent required by law.

(b) Contractor agrees to comply with the provisions of California Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty t o the Agency, forfeit no more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by a subcontractor.

(c) Contractor agrees to comply with the provisions of California Labor Code Section 1776 which requires Contractor and each subcontractor to (i) keep accurate payroll records, (ii) certify and make such payroll records available for inspection as provided by Section 1776, and (iii) inform the Agency of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

(d) Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that the Contractor is responsible for compliance with Section 1777.5 by itsel f and all of its subcontractors.

(e) Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours without approval of the City. The Contractor shall, as a penalty to the Agency, forfeit twenty -five dollar ($2 5) for each worker employed in the execution of the contract by the Contractor or by any subcontractor for each calendar day or portion thereof during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division, 2, Part 7, Chapter 1, Article 3 of the California Labor Code. The Contractor may, with the approval of the Public Works Director, use his employees to carry out work on the project beyond the normal eight (8) hour workday and on Saturdays, Sundays and Holidays provided the employees are paid at the following hourly rates:

For Daytime Work
• Weekdays (Monday through Fridays) after eight (8) hours daily and not to exceed twelve (12) hours daily total per day and not exceeding forty-eight (48) hours work in a seven (7) day period week at one and one -half (1.5) times the prevailing hourly wage for the in itial eight (8) hours of regular work time for the time worked after the initial eight (8) hours regular time.

• Saturdays, Sundays and Holidays for time worked after forty (40) hours of regular work time in a seven (7) day period week at the rate of two (2.0) times the prevailing hourly wage for the initial eight (8) hours of regular weekday work time and not to exceed a total of forty-eight (48) hours of work within the seven (7) day work week period.

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(f) California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:

“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or under self -insurance in accordance with the provisions of that Code, and I will comply with such prov isions before commencing the performance of the work of this contract.”

Liquidated Damages: The liquidated damages value is hereby amended to be $500.00 per day.

ARTICLE XII (PROMPT PAYMENT)

Prompt Progress Payment to Subcontractors
Attention is directed to Section 7108.5 of the California Business and Professions Code, which requires a prime contractor or subcontractor to pay any subcontractor not later than 10 days of receipt of each progress payment, unless otherwise agreed to in w riting. In addition, Federal Regulation (49 CFR 26.29) requires a prime contractor or subcontractor to pay a subcontractor no later than 30 days of receipt of each payment, unless any delay or postponement of payment among the parties takes place only for good cause and with the prior written approval of the agency.

Section 7108.5 of the California Business and Professions Code also contains enforcement actions and penalties.

IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Contract Agreement to be executed in tripli cate by setting hereunto their names, titles, hands, and seals this _______ day of ________________, 20_____.

CONTRACTOR: ______________________________________________________________ ______________________________________________________________________________ (Title)
Contractor’s License No. _____________________________________________ AGENCY Business License No. _______________________________________ Federal Tax Identification No.: ________________________________________

Subscribed and sworn to this _________ day of ______________________, 20_____________.

NOTARY PUBLIC _____________________________________________________________

AGENCY: ____________________________________________________________________ Raul Alvarez, City Manager of the City of Montebello
ATTESTED:___________________________________________________________________ Christopher Jimenez, City Clerk, City Clerk of the City of Montebello

Date ________________________

D-5

FAITHFUL PERFORMANCE BOND

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

KNOW ALL MEN BY THESE PRESENTS that ______________________________________ __________________________________________________________ as CONTRACTOR and __________________________________________________________, as SURETY, are held and firmly bound unto the City of Montebello, as AGENCY, in the penal sum of _________________________________________________________________________________ _______________________________________________________________________ dollars ($___________), which is one -hundred percent (100%) of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this ______ day of ___________________, 20_____.

CONTRACTOR* ______________________________________________________________ _____________________________________________________________________________

SURETY* ___________________________________________________________________ _____________________________________________________________________________

Subscribed and sworn to this ________ day of ____________________, 20_________.

NOTARY PUBLIC _____________________________________________________________

* Provide CONTRACTOR/SURETY name, address and telephone number and the name, title, address and telephone number of authorized representative.

D-6

MATERIAL AND LABOR BOND

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

KNOW ALL MEN BY THESE PRESENTS that ______________________________________ ___________________________________________________________, as CONTRACTOR, and _________________________________________________________, as SURETY, are held and firmly bound unto the City of Montebello, as AGENCY , in the penal sum of ______________________________________________________________________________ ________________________________________________________________________ dollars ($ _____________), which is fifty percent (50%) of the total contract amount for the above stated project, for payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set for th above, which amount shall inure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alteration made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY.

IN WITNESS WHEREOF the parties have set their names, titles, hands, and seals this ________ day of _________________, 20_________.

CONTRACTOR* ______________________________________________________________ ______________________________________________________________________________ SURETY* ____________________________________________________________________ ______________________________________________________________________________ Subscribed and sworn to this _________ day of _______________________, 20_______.

NOTARY PUBLIC _____________________________________________________________

* Provide CONTRACTOR/SURETY name, address and telephone number and the name, title, address and telephone number of authorized representative.

GP-1

SPECIAL PROVISIONS
FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

TABLE OF CONTENTS

PART 1 GENERAL PROVISIONS

SECTION

1. GENERAL TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF

MEASURE, AND SYMBOLS

2. SCOPE OF THE WORK

3. CONTROL OF THE WORK

4. CONTROL OF MATERIALS

5. LEGAL RELATIONS AND RESPONSIBILITIES

6. PROSECUTION AND PROGRESS OF THE WORK

7. MEASUREMENT AND PAYMENT

8. FACILITIES FOR AGENCY PERSONNEL

9. CITY STANDARDS, STANDARD PLANS & DRAWINGS

10. CLAIMS AND PROTESTS

PART 4 EXISTING IMPROVEMENTS

400 PROTECTION AND RESTORATION
402 UTILITIES

PART 6 TEMPORARY TRAFFIC CONTROL

600 ACCESS
601 TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND

MAINTENANCE WORK ZONES

PART 2 BID ITEM DESCRIPTIONS

BID ITEMS
1 Mobilization/Demobilization (Not to exceed 3% of total of all other Prime Contract Bid Items)
2 Traffic Control
3 Implementation of Connector Pipe Screen (CPS) Unit
4 Implementation of Automatic Retractable Screen (ARS) Unit 5 Cleanout Existing Catch Basins

GP-2

SPECIAL PROVISIONS
PART 1 – GENERAL PROVISIONS

FOR

CITYWIDE CATCH BASIN CONNECTOR PIPE SCREEN (CPS) INSERTS

INSTALLATION PROJECT

C.P. No. 931

IN THE CITY OF MONTEBELLO

The work required to be performed for the completion of the Project shall be performed in accordance with the Standard Specifications for Public Works Construction (SSPWC), latest Edition (hereinafter referred to as the "General Provisions"), in so far as the same applies to the Project, the Standard Plans and the Contract Documents.

For purposes of this Project, the following General Provisions are amended, as follows:

SECTION 1 – GENERAL TERMS, DEFINITIONS, ABBREVIATIONS , UNITS OF

MEASURE, AND SYMBOLS

The following additions/modifications are hereby made to Subsection 1 -2 of the Standard Specifications:

1-2 DEFINITIONS

AGENCY: City of Montebello

Board: City Council of the City of Montebello

Caltrans: State of California, Department of Transportation

County: County of Los Angeles

Engineer: The Public Works Director of the City of Montebello or his authorized representative

Federal: United States of America

Contractor: The word Contractor means the Contractor as defined herein or his authorized representative.

1-7 AWARD AND EXECUTION OF THE CONTRACT.

1-7.1 General.

Subsection 1-7.1 of the Standard Specifications is hereby replaced with the following:

GP-3

Within ten working days after the date of the AGENCY’s notice of award, the Contractor shall execute and return the following contract documents to the AGENCY:

• Contract Agreement

• Faithful Performance Bond

• Material and Labor Bond

• Public Liability and Property Damage Insurance Certificate

• Worker’s Compensation Insurance Certificate

• Project Schedule

Failure to comply with these requirements will constitute non -responsiveness on the part of the Contractor and will result in annulment of the award by the Agency and forfeiture of the Proposal Guarantee by the Contractor.

The Contract Agreement shall not be considered binding upon the AGENCY until executed by the authorized AGENCY official.

A corporation to which an award is made may be required, before the Contract Agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and of the authority of its officers to sign contracts and bonds for the corporation.

1-7.2 CONTRACT BONDS.

The second sentence of the fourth paragraph of Subsection 1-7.2 of the Standard Specifications is hereby deleted and replaced with the following: The Faithful Performance Bond (Warranty Bond) shall remain in force until one (1) year of recordation of the Notice of Completion. The Material and Labor Bond shall remain in force until thirty -five days after the date of recordation of the Notice of Completion.

The second and third sentences of the third paragraph of Subsection 1-7.2 of the Standard Specifications are hereby deleted and replaced with the following: The “Payment Bond” (Material and Labor Bond) shall be for not less th an 100 percent of the contract price, to satisfy claims of material suppliers and of mechanics and laborers employed by it on the work. The Payment Bond shall remain in effect until thirty -five days after the date of recordation of the Notice of Completion.

1-8 SUBCONTRACTS
The following is hereby added to this subsection of the Standard Specifications:

The Contractor shall perform or provide, with its own organization, contract labor, materials, and equipment amounting to at least 50 percent of the Contract Price. The contract labor performed or provided by the Contractor shall amount to at least 25 percent of the total contract labor for the

GP-4
Contract. Contract labor shall exclude the Contractor’s superintendent. Any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing th e amount of contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the estimated percentage of the Contract Unit or Lump Sum Price, determined from information submitted by the Contractor, subject to approval by the Engineer.

The Contractor with the bid package shall submit a list of all subcontractors intended to perform work on the project. This list shall include the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one -half of one percent of the prime contractors total bid. The prime contractor shall provide a description by bid item number or otherwise fully designate the portion of work to be performed by each subcontractor.

SECTION 2 – SCOPE OF THE WORK

2-1 WORK TO BE DONE.

The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals to perform the work shown in the Plans, Specifications, and contract documents. The general items of work include removal of existing AC paving and paving of AC pavement and concrete improvement reconstruction including replacing existing curb and gutter, si dewalk, driveway approaches, access ramps, and adjustment of utility covers, traffic striping, markers, pavement markings and curb painting.

2-2 PERMITS.

The text of Subsection 2-2 of the Standard Specifications is hereby deleted and replaced with the following:

Prior to the start of any work, the Contractor shall take out the applicable City permits and make arrangements for City inspections. The City will issue the permits at no charge to the Contractor.

The Contractor and all subcontractors shall each obtain a City business license, and shall be licensed in accordance with the State Business and Professions Code. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity.

The Contractor shall pay all costs incurred by the permit requirements.

Wherever the property of the Federal Government, the State of California, the County of Los Angeles, the City of Montebello, any local utilities, or of any other agency affected by the work included in this contract, the Contractor shall bear the cost of all permits and inspection lawfully exacted by said Government, State, County, City, District, Department, or other agency during the time of performing the work affecting said property; also, the Contractor shall bear all cost of

GP-5
traffic regulation and traffic control devices lawfully exacted by said State, County, City, or other agency during the time of performing the work affecting said property.

Where required under the terms of the permits, the Contractor shall obtain liability insurance acceptable to and in an amount required by the public agency having jurisdiction. The policy shall insure said agency against all claims arising out of or in connection with the work to be performed and shall remain in full force and effect until the work is accepted by the City. The Contractor shall furnish to each such agency a certificate of protective liability insurance showing the protection afforded and the amount thereof.

Neither the terms hereof nor anything shown on the drawings in connection with rights -of-way provided by the City shall be construed to entitle the Contractor to conduct operations in said rights-of-way in violation of existing regulations restricting inte rference with watercourses and drainage channels. The Contractor shall take adequate precautions against obstructing storm water flow in any affected watercourse or channel, and shall not deposit excavated materials in any area where they might interfere with or be subject to erosion from such flow.

2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES.

The following is hereby added to this subsection of the Standard Specifications:

2-5.5 A noise level limit of 86 dba at the distance of fifty feet shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel.

2-5.6 All noise producing project equipment and vehicles using internal combustion engines shall be equipped with mufflers, and air inlet silencers where appropriate, in good operating condition that meet or exceed original factory specifications. Mobile or fix ed “package” equipment (e.g. arc -welders, air compressors) shall be equipped with shrouds and noise control features that are readily available for that type of equipment.

2-5.7 All mobile or fixed noise producing equipment used on the project, which is regulated for noise output by a local, state, or federal agency, shall comply with such regulation while in the course of project activity.

2-5.8 Electrically powered equipment instead of pneumatic or internal combustion powered equipment shall be used, where feasible.

2-5.9 Material stockpiles and mobile equipment staging, parking, and maintenance areas shall be located as far as practical from residences.

2-5.10 The hours of conventional construction activities shall be restricted to the periods and days permitted by the local noise or other applicable ordinance. In accordance with the City of Montebello Noise Ordinance, these activities include (but are not limi ted to) construction, noisy maintenance activities, all spoils and material transport, demolition, and grading and are prohibited between the hours of 4:00 p.m. and 8:00 a.m. on weekdays (Monday through Friday), Saturday and Sundays, and legal holidays, ex cept in cases of emergency as determined and approved in writing by the City Engineer.

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2-5.11 The use of noise producing signals, including horns, whistles, alarms, and bells shall be for safety warning purposes only.

2-5.12 No project related public address, paging, two-way radio, or music system shall be audible at any adjacent residence.

2-5.13 The on-site construction supervisor shall have the responsibility and authority to receive and resolve noise complaints. An appeal process to the City shall be established prior to construction commencement that will allow for resolution of noise problem s that cannot be immediately solved by the site supervisor.

2-5.14 The Contractor shall develop a project noise control plan, which shall be approved and implemented prior to commencement of any construction activity.

2-5.15 Noise control features and plans shall be reviewed and approved by a noise control engineering professional.

2-5.16 Contract incentives may be offered to the construction contractor to minimize or eliminate noise complaints resulting from project activities.

2-5.17 The erection of temporary sound wall barriers shall be considered where project activity is unavoidably close to residences.

2-5.18 Caltrans Standard Specifications (Sections 7 and 42) and Standard Special Provisions (that provide limits on construction noise levels) shall be applied and enforced by the City on the project Contractor.

2-5.19 Arrange noisiest operations together in the construction program to avoid continuing periods of annoyance.

2-5.20 If practical, implement project noise abatement features prior to construction.

SECTION 3 – CONTROL OF THE WORK

3-2 SELF-PERFORMANCE.

The whole paragraph of Subsection 3-2 of the Standard Specifications is hereby deleted and replaced with the following:

The Contractor shall perform or provide, with its own organization, contract labor, materials, and equipment amounting to at least 50 percent of the Contract Price. The contract labor performed or provided by the Contractor shall amount to at least 25 percent of the total contract labor for the Contract. Contract labor shall exclude the Contractor’s superintendent. Any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted fr om the Contract Price before computing the amount of contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the estimated percentage of the Contract Unit or

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Lump Sum Price, determined from information submitted by the Contractor, subject to approval by the Engineer.

The Contractor with the bid package shall submit a list of all subcontractors intended to perform work on the project. This list shall include the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one -half of one percent of the prime contractors total bid. The prime contractor shall provide a description by bid item number or otherwise fully designate the portion of work to be performed by each subcontractor.

3-7 CONTRACT DOCUMENTS.

The contract comprises the following documents, including all additions, deletions, modifications, and appendices and all addenda as prepared prior to the date of bid opening setting forth modifications or interpretations of any of said documents:

The Notice of Inviting Bids, the Instructions to Bidders, the accepted Proposal, the List of Subcontractors, the Bid Security Forms, the Agreement, the Faithful Performance Bond, the Payment Bond, Bid Bond, the Plans, General Provisions and the Special Provisions.

3-7.1 General.

The following is hereby added to this subsection of the General Specifications:

The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the as-built conditions. Upon completion of all work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met.

3-7.2 PRECEDENCE OF THE CONTRACT DOCUMENTS.

The whole Subsection 3-7.2 of the Standard Specifications is hereby deleted and replaced with the following:

All of the CONTRACT DOCUMENTS shall be read as complimentary to one another and requiring the highest quality, highest quantity, and highest standard of performance for the Project for the City’s benefit. In the case of a direct conflict between any of the CONTRACT DOCUMENTS, the order of precedence of the CONTRACT DOCUMENTS shall be:

FIRST: Requirements of law, including the Charter and Ordinances of the City.

SECOND: Permits from other Agencies as may be required by law or Ordinance.

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THIRD: Permits from City Departments as may be required by law or Ordinance.

FOURTH: Change Orders and/or Supplemental Agreements; whichever occurs last.

FIFTH: Contract/Agreement.

SIXTH: Addenda.

SEVENTH: Bid/Proposal.

EIGHTH: Special Provisions.

NINETH: Plans.

TENTH: Standard Plans.

ELEVENTH: Standard Specifications.

TWELFTH: Reference Specifications.

Detailed plans shall have precedence over general plans.

3-10 SURVEYING.

3-10.1 General.

The whole Subsection 3-10.1 of the Standard Specifications is hereby deleted and replaced with the following:

The Contractor shall provide construction survey for all the streets shown in the contract documents, including office research of notes, plats or other necessary documents; marking removal limits; grade staking; tying and relocating utilities. All work shall be done to the satisfaction of the Engineer.

The Contractor shall notify the City of Montebello, in advance, in the event that any monumentation or witnesses to the monumentation should fall within any removal area.

The Contractor shall be liable for a back charge in an amount up to $1,000.00 per point obliterated or destroyed without notice or authorization from the City of Montebello.

Any questionable grade, elevation, location or element of design shown on the plans shall be brought to the immediate attention of the Engineer in writing for clarification prior to construction.

The City reserves the right to verify all staking and monumentation for horizontal and vertical accuracy. The allowable error shall not exceed 0.02 feet vertically or horizontally. Any staking found to exceed allowable error shall be reset at the sole ex pense of the Contractor and no additional compensation will be made therefore. In cases where the Contractor is unable to place a monument, such as conflicts with underground utilities, the Contractor shall notify the Engineer

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for review, confirmation, and approval of the omission. All work described in this Section shall be done by or under the direction of a Professional Land Surveyor or a Registered Civil Engineer authorized to practice Land Surveying in the State of California herein referred to as “Surveyor”.

3-10.2 Line and Grade.

The following is hereby added to this subsection of the Standard Specifications:

The Contractor’s Surveyor shall have all the necessary tools, materials, personnel available at the job site for setting blue, yellow and red top hubs at the time that they are set, and shall adequately reference all such stakes by setting hubs three (3) inches below subsurface.

The Surveyor shall have the option of establishing line and grade either by setting stakes to finished grade, marking the cuts and fills on the pavement, or referring to stakes, spikes, drill holes, chisel cuts, etc., on a grade sheet. Normally, stakes wi ll be set and stationed by the Surveyor for rough grade, curbs, headers, sewers, storm drains, and structures and a corresponding cut or fill to finished grade (or flow line) indicated on a grade sheet. If the Surveyor elects to set stakes to the finished grade, the top of these stakes will be colored with blue crayon or paint. All elevations will be established with a Surveyor’s level or Theodolite.

For street improvements, the Surveyor will establish rough grade elevations at 50 -foot intervals along the street. After completion of the rough grading, he/she will establish elevations for curb or pavement headers. An elevation for pavement will be est ablished at all points indicated by elevations shown on the plans. Elevations will be established at 25-foot intervals on the centerline and at all grade changes. For resurfacing over existing pavement or constructing 2 or 3 course bituminous pavement, the Surveyor will paint data on the surface of the existing pavement and/or base course and each lift to indicate the fill to finished grade at such locations and intervals as to provide adequate control for laying the wearing surface course to finished grade.

Flow line elevations will be established by the Surveyor at all changes in grade and at 25 -foot intervals when the grade is greater than 0.50% and at 10-foot intervals for grades of 0.50% or less.

For flow lines adjacent to curbs on grades 0.10% or over, when the curb is new and has a uniform curb face, flow line elevations will not be set on existing curbs, the grade of which may be irregular, grade points will be set at all changes in grade and at 25 -foot intervals. Sufficient flow line elevations will be set to facilitate the construction of warped pavement sections or for special drainage conditions.

For integral curb and gutter, blue tops for the flow line will not be set but curb elevations shall be established at all changes in grade and at 25-foot intervals when the grade is more than 0.50% and at 10-foot intervals when the grade is 0.50% or less. In the case of integral curb and gutter with a varying curb face, grade sheets will show cuts and fills to the top of the curb or to the flow line and indicate the required curb face.

For storm drains, the Surveyor will establish elevations at 25-foot intervals along the main line, at all grade change points indicated on the plans, at inlets and outlets of structures and at the upper ends of house connections and laterals. Normally, ele vations for narrow trenches will be established by means of offset stakes and a grade sheet giving cuts from such stakes will be issued.

When determined necessary, blue top hubs will be set in the trench for line and grade. Narrow trenches where there are space constraints due to utility conflicts must be approved by the Engineer

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and must compile with Slurry mix backfill according to Section 306 -12.2 of the Greenbook. Use of slurry mix backfill shall include furnishing material, labor, tools, equipment and incidentals, and for doing all work involved in installing slurry mix backfill , as specified in the Standard Specifications, these Special Provisions, and as directed by the Engineer; and included in the cost for storm drain pipeline. No additional compensation shall be allowed.

Distances and measurements, except elevations and structural dimensions, are given and made on horizontal planes.

Copies of all grade sheets shall be provided to the Engineer for filing.

SECTION 4 - CONTROL OF MATERIALS

4-1 GENERAL.

The following is hereby added to this subsection of the Standard Specification:

The Contractor and all subcontractors, suppliers, and vendors, shall guarantee that the entire work will meet all requirements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or work manship that become evident within one (1) years after the date of recordation of the Notice of Completion. Within this one -year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the work which is found to not meet those requirements. The Contractor shall hold the AGENCY harmless from claims of any kind arising from damages due to said defects or noncompliance. The Contractor shall make all repairs, replacements, and restorations within thirty (30) days after the date of the City Engineer’s written notice.

4-6 TRADE NAMES.

The first and second paragraphs of this subsection of the Standard Specifications are hereby replaced with the following:

Although the bidder may believe that by use of a different material than that specified on/in the plans and specifications, a lower cost project/bid may result. The bidder is to bid the project on the basis of using the material(s) as named keeping in min d that all materials named herein by manufacturer is not to prohibit the bidder considering using in his bid what he consider to be an equal material except where the AGENCY has designated a sole product. Once the bids have been opened the successful Cont ractor may discuss with the AGENCY the use of another product; which may result in a determination by the AGENCY that the other product is equal and possibly that by the AGENCY allowing the use of the Contractor proposed equal that a change in the contract amount may result.

SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITIES

5-3 LABOR.

5-3.2 Prevailing Wages.

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The following is hereby added to this subsection of the Standard Specifications:

The Contractor, and all subcontractors, suppliers and vendors, shall comply with all AGENCY, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments. The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers. In accordance with the labor Code, as provided in Section 1773 et seq., the City has on file in the City Clerk’s office the latest prevailing rates as established by the Director of Industrial Relations of the State of California.

The Contractor shall not pay less than these rates.

The following subsection(s) are hereby added to Section 5-3 of the Standard Specifications

5-3.6 Laws.

The Contractor, and all subcontractors, suppliers and vendors, shall comply with all City, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments. The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers. In accordance with the labor Code, as provided in Section 1773 et seq., the City has on file in the City Clerk’s office the latest prevailing rates as established by the Director of Industrial Relations of the State of California. The Contractor shall not pay less than these rates.

5-4 INSURANCE.

5-4.2 General Liability Insurance.

The whole Subsection 5-4.2 of the Standard Specifications is hereby deleted and replaced with the following:

CONTRACTOR shall carry and maintain Comprehensive General Liability Insurance which provides the following:

Minimum coverage: Bodily injury limits of $2,000,000 for each person and $2,000,000 for each occurrence; property damage limits of $2,000,000 for each occurrence, $5,000,000 aggregate.

Products/Completed Operations Hazard Insurance in an amount of not less than FIVE MILLION DOLLARS ($5,000,000).

A combined single limit policy with aggregate limits in an amount of not less than Five MILLION DOLLARS ($5,000,000) shall be considered equivalent to the said required minimum limits set forth herein above.

If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Contract or the general aggregate limit shall be at least twice the required occurrence limit.

Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting

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from activities contemplated under this Contract, including the use of owned and non-owned real property and automobiles. Insurance coverage shall not be subject to any type of pollution exclusion or owned property exclusions.

5-4.3. Worker's Compensation Insurance.

The following is hereby added to this subsection of the Standard Specification:

CONTRACTOR shall carry and maintain worker’s compensation in the amount of $1,000,000 as required by the California Labor Code for all persons employed directly or indirectly in connection with this Contract by CONTRACTOR. To the extent that CONTRACTOR ut ilizes any subcontractor for the performance of any part of the work under this Contract, CONTRACTOR shall require and assure that such subcontractor also carry and maintain worker’s compensation as required by the California Labor Code for all persons directly or indirectly in connection with this Contract.

5-4.4 Auto Liability Insurance.

The whole Subsection 5-4.4 of the Standard Specifications is hereby deleted and replaced with the following:

CONTRACTOR shall carry and maintain Automobile Liability Insurance which provides a minimum coverage of at least $5,000,000 per accident for bodily injury and property damage.

The following is hereby added to subsection 5-4 of the Standard Specifications:

5-4.5 Additional Insureds.

The CITY, its officers, agents and employees must be named as additional insureds or as additional loss payees in all insurance policies required by this Contract. An endorsement to this effect shall be delivered to C ITY prior to the commencement of any work. Satisfaction of any deductible requirement shall be the responsibility of CONTRACTOR. Such insurance shall be primary and noncontributory with any other insurance maintained by the CITY.

5-4.6 Notice of Cancellation.

CONTRACTOR agrees to oblige its insurance agent or broker and insures to provide CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

5-4.7 Severability Clause.

Each of the policies of insurance shall contain a clause substantially as follows:

The insurance afforded by this policy applies separately to each insured against whom a claim or suit is made, or suit is brought, except with respect to the limit of the insurer's liability.

5-4.8 Qualifications of Insurer.

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All policies of insurance shall be issued by an insurance company acceptable to CITY and authorized to issue said policy in the State of California.

5-4.9 Approval of Insurer.

The insurance carrier providing the insurance shall be chosen by CONTRACTOR subject to approval by CITY, provided that such approval shall not be unreasonably withheld.

5-4.10 Payment of Premiums.

All premiums on insurance policies shall be paid by CONTRACTOR making payment, when due, directly to the insurance carrier, or in a manner agreed to by CITY.

5-4.11 Evidence of Insurance and Claims.

CONTRACTOR shall provide certificates of insurance to CITY as evidence of insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. The CITY’s Risk Manager must approve insurance certificates and endorse ments prior to commencement of performance. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Contract. The CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

5-7 SAFETY.

5-7.1 Work Site Safety.

5-7.1.1 General.

The following is hereby added to subsection 5-7.1.1 of the Standard Specifications:

It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as its operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public services, or from the failure of partly completed work or partially removed facilities. Unusual conditions may ar ise on the work, which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.

Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor’s operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor’s operations under this contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the o pinion of the Engineer may seem reasonable and necessary.

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The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the AGENCY for emergency repairs will be deducted from the progress pay ments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety.

The following subsection(s) are hereby added to Section 5-7 of the Standard Specifications:

5-7.9 Traffic and Access.

The Contractor shall notify the occupants of all affected properties in writing at least forty -eight (48) hours (2 working days) prior to any temporary obstruction of access. Contractor to revise all dates daily on no-parking signs. If works does not begin on the date posted on the no-parking sign, Contractor then shall replace all signs with the new correct dates. Vehicular access to the property line shall be maintained except as required for construction for a reasonable period of time. No overnight closure of any driveway will be allowed except as permitted by the Engineer.

At least one twelve-foot-wide traffic lane shall be provided for each direction of travel on all streets at all times except as permitted by the Engineer. The Contractor must submit a traffic control plan to the City and obtain approval of same in writing from the City Engineer. The Contractor shall maintain at least one lane of traffic in each direction at all times during construction. The plan shall be prepared per latest edition of California Manual on Traffic Control Devices (CA-MUTCD).

There are some driveways that require replacement in order to be handicap compliant. Where a property has two driveways, only one driveway at a time can be closed for replacement. Where a single driveway to a property has a considerable width, half of the driveway is to be closed, worked on and reopened for usage before the other half of the driveway can be worked on.

All driveways have to be open for access during project non -construction hours and days which may require use of plating and other devices or methods.

No driveway can be worked on until the owner/tenant has been informed in writing with five (5) working days’ notice of the scheduled work and has agreed to the planned schedule of the Contractor.

Under situations of driveway closure to pedestrians, the Contractor shall post advance notice on barricades to direct pedestrian to use the sidewalk on the opposite side of the street or the Contractor may elect to provide continuous K-rail in the curb lane to allow pedestrians to walk in the curb lane behind the K-rail. Any and all devices such as plates, barricades, K-rails and notices shall be continuously maintained for pedestrian and vehicle safety. No curb lanes shall be closed during non-working days of the week. Appropriate advance warning signs shall be continuously maintained as needed during the project. All such devices, warning signs and interruptions of normal vehicle lanes, parking lanes and pedestrian walkways shall be shown on the Traffic Control Plan for advance approval by the City.

Clearances from traffic lanes shall be five feet to the edge of any excavation and two feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction.

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Clearances from traffic lanes shall be five feet to the edge of any excavation and two feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction.

Any striped roadway shall be delineated by the Contractor with temporary raised reflective markers when it is to be left un-striped overnight.

5-7.9.1 Street Closures, Detours, Barricades.

This subsection is hereby added to section 5-7.9 of the Standard Specifications:

Street closures will not be allowed except as specifically permitted by the Engineer.

At the Pre -Construction meeting, the Contractor shall submit to the Engineer a detailed written plan for traffic control and construction sequencing for the project. The plan shall include drawings as necessary to clearly outline how traffic flow and pede strian walkways will be handled during the course of construction and where detour and advance notice signs will be posted.

Traffic lane transitions shall not be sharper than a taper of thirty to one.

Temporary traffic channelization shall be accomplished with barricades, K -rail sections or delineators. Temporary striping will not be allowed unless specifically permitted by the Engineer.

The Contractor shall prepare any plans that may be required for temporary striping to the satisfaction of the Engineer. In no event will temporary striping be allowed to remain on finish pavement surfaces.

In no case shall traffic be diverted from the existing traveled way without prior approval of the City Engineer.

The contractor shall include in his Traffic Control Plan use of lighted message boards to notify traffic of project and any changes in vehicle or pedestrian travel routes.

If the Contractor shall fail to provide and install any of the signs or traffic control devices ordered by the Engineer, the Engineer may either stop the work or cause such signs or traffic control devices to be placed by others and charge the cost therefor against the Contractor, and deduct same from the next progress payment

5-7.9.2 Protection of the Public.

This subsection is hereby added to section 400 the Standard Specifications:

It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as its operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public services, or from the failure of partly completed work or partially removed facilities. Unusual conditions may ar ise on the work, which will require that immediate and unusual provisions be

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made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.

Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor’s operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor’s operations under this contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the o pinion of the Engineer may seem reasonable and necessary.

The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the City for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if th e City does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety.

SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK

6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK.

The following is hereby added to this subsection of the Standard Specifications:

The Contractor’s proposed Construction Schedule shall be submitted to the Engineer within ten working days after the date of the Agency’s execution of the Contract Agreement. The schedule shall be supported by written statements from each supplier of mate rials or equipment indicating that all orders have been placed and acknowledged and setting forth the dates that each item will be delivered.

Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed Construction Schedule and delivery dates, arrange utility coordination, discuss construction methods, and clarify inspection procedures.

The Contractor shall submit periodic Progress Reports to the Engineer by the last day of each month. The Report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withh eld pending receipt of any outstanding reports.

6-3 TIME OF COMPLETION.

6-3.1 General.

This subsection of the Standard Specifications shall be replaced by the following:

All construction work is to be completed within Sixty (60) working days.

6-3.2 Contract Time Accounting.

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The following is hereby added to this subsection of the Standard Specifications:

The Contractor’s activities shall be confined to the hours between 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding holidays, for daytime work and to the hours between 8:00 p.m. starting Monday and 5:00 a.m. ending Saturday, excluding holidays, fo r nighttime work (Night Work Requires The City Engineer Approval). Deviation from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead, and travel time. The service fees will be deducted from any amounts du e the Contractor. Should the Contractor choose nighttime work, any and all lighting and traffic control, as needed, shall be provided by the Contractor.

6-9 LIQUIDATED DAMAGES

The liquidated damages value is hereby amended to be $500.00 per calendar day.

SECTION 7 – MEASUREMENT AND PAYMENT

7-3 PAYMENT

7-3.2 Partial and Final Payment.

The text of Subsection 7-3.2 of the Standard Specifications is hereby deleted and replaced with the following:

The closure date for the purpose of making partial progress payments will be on or about the twenty-fifth (25th) day of each month. The Contractor shall prepare the approximate measurement of the work performed through the closure date and submit it to the AGENCY for approval along with an updated construction schedule.

When the work is complete, the Engineer will determine the final quantities of the work performed and prepare the final progress payment.

Payments are commonly authorized and made within forty-five days following the last day of the month submitted. However, payments will be withheld pending receipt of any outstanding reports required by the contract documents. In addition, the final progr ess payment will not be released until the Contractor returns the control set of Plans and Specifications showing the as -built conditions and any other required documents.

A full five percent (5%) retention will be deducted from all progress payments. The final retention will be authorized for final payment forty-five (45) days after the date of recordation of the Notice of Completion.

Decisions to Withhold Progress Payments

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The Engineer may withhold or nullify the requested Progress Payments in whole or in part due to the Contractor to such extent as may be necessary to protect the City from loss as a result of because of any of the circumstances listed below:

1. Defective work not remedied in accordance with provisions of the Contract Documents;

2. Third party claims, liens or stop notices filed or reasonable evidence indicating probable filing of such claims, liens or stop notices;

3. Failure of the Contractor to make payments properly for labor, services, materials, equipment, or other facilities or to subcontractor;

4. A reasonable doubt that the work can be completed for the unpaid balance of the Contract Sum;

5. A reasonable doubt that the Contractor will complete the work within the agreed Contract Time;

6. Costs to the Owner resulting from failure of the Contractor to complete the work within the stipulated time, or in accordance with the terms of the contract;

7. Damage to other work or property;

8. Failure to fulfill all the requirements of the Contract Documents;

9. When there is pending litigation against the City related to this contract or reasonable anticipation thereof;

10. Failure of the contractor to maintain all records as required; to submit progress schedules, weekly payroll records, minority enterprise utilization reports and forms and any other such item required by these specifications;

11. Failure to pay laborers and mechanics employed by the contractor or any subcontractor on the work the full amount of wages required by this contract, after written notice to the contractor.

12. Failure of Contractor of the subcontractors to comply with applicable laws;

13. Any reason specified elsewhere in the Contract Documents as grounds for a withholding, offset or setoff or that would legally entitle City to a setoff or recoupment;

14. Additional professional, consultant or inspection services required due to Contractor’s failure to comply with Contract Documents;

15. Liquidated damages payable to City;

16. Materials ordered or paid by City on behalf of Contractor;

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17. Damage loss caused to City, a separate contractor, homeowner contractor or any other person or entity due to the actions of the Contractor;

18. Cleanup performed by City and chargeable to Contractor;

19. Failure of Contractor to pay contributions due and owing to employee benefits funds pursuant to applicable collective bargaining agreements or trust agreements;

20. Failure of Contractor or any Subcontractor to properly pay prevailing wages as defined in California Labor Code Section 1720 et/ seq.;

21. A breach by Contractor of any obligation or provision of the Contract Documents.

22. Whenever the City shall, in accordance herewith, withhold any monies otherwise due the Contractor, written notice of the amount withheld and the reasons therefore shall be given the Contractor, and, when the Contractor shall remove the grounds for such withholding, the City will pay to the Contractor, within 35 calendar days, the amount so withheld.

Application of Withholding

Sums properly withheld in good faith may be used by City without a prior judicial determination of City’s actual rights with respect to recovery of any Loss on which such withholding is based.

Contractor agrees and hereby designates City as its agent in f or such purposes, and agrees that such payments shall be considered as payments made under the Construction Contract by City to Contractor. City shall submit to Contractor accounting of such funds disbursed on behalf of Contractor. As an alternative to su ch payment, City may, in its sole discretion, elect to exercise its rights to adjust the Contract Sum.

Payment by City

After an Application for Progress Payment has been made, the City shall make payment in a timely manner unless there is a good faith reason for withholding the payments in accordance with the provisions of the Contract Documents or Applicable Law.

Payment to Subcontractors

Upon receipt of payment from City, Contractor shall pay the Subcontractors performing the Work, out of the amount paid to Contractor on account of such Subcontractor’s portion of the work, the amount of which said Subcontractor is entitled in accordance wi th the terms of its contract with Contractor and Applicable Laws, including, without limitation, California Public Contract Code Section 7107. Contractor shall remain responsible, notwithstanding a withholding by City pursuant to the terms of these Genera l Conditions, to promptly satisfy from its own funds sums due to all Subcontractors who have performed the Work that is included in Contractor’s Application for Payment. Contractor shall, by appropriate agreement, require each Subcontractor to make paymen ts to its sub -contractors and suppliers in similar manner. City shall have no obligation to pay or be responsible in any way for payments to Subcontractors, of any Tier.

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Direct Negotiation of Stop Notices

City shall have the right to directly discuss, negotiate, settle or pay, without notice to or participation by Contractor, any stop notice claims asserted by the Subcontractors, of any Tier, and to deduct such sums paid from sums due to Contractor.

Release of Stop Notices

Except to the extent of any payments that City fails to make to Contractor under circumstances that constitute a breach by City of its payment obligations under the Contract Documents, if any stop notice, whether invalid or valid, is made, filed with, served upon or asserted against City or a Homeowner by any of the Subcontractors, of any Tier, or their agent or employee, for money claimed due for Work of any kind provided, then Contractor shall within five (5) Days after written notice by City and at Contractor’s Own Expense, procure, furnish and record appropriate releases or other instruments which under Applicable Laws will full release, extinguish and removed such stop notice. Unless and until such stop notice is fully released as afore-stated, City shall have the right to retain from any payments then due, or thereafter to become due, an amount equal to one hundred and fifty percent (150%) of the amount necessary to satisfy, discharge and defend against any such stop notice and any action or proceeding thereon which may be brought to judgment or award. If the amount to be paid, or the amount retained thereon, is insufficient to satisfy, discharge or defend against such stop notice and any action of proceeding thereon, then Contractor shall be liable for the difference and upon written demand shall immediately deposit the same with City.

The provisions in this paragraph are in addition to such other rights as City may have against Contractor under the Contract Documents or Applicable Laws.

Failure of Payment by City

If, through no fault of Contractor or failure by Contractor to comply with its obligations under the Contract Documents, Payment is not issued within thirty (30) Days after receipt of an undisputed and properly prepared and submitted Application for Payment then Contractor may, upon fourteen (14) additional Days’ written notice to City, stop the Project Work for which such Application for Payment is received until payment is received as to any undisputed and owing work. Any resulting Delay associated with the shut down and start -up of the Project Work as a result of Contractor’s proper exercise of its rights under this paragraph shall constitute a Compensable Delay.

Disputed Payments, Continuous Work

No dispute or disagreement with respect to the amount of any payment claimed due by Contractor shall relieve or excuse Contractor from the obligation to proceed with and maintain continuous, expeditious and uninterrupted performance of the Work.

Completion. Inspection. Punch List. Re-Inspection

A Contractor-generated punch list must be provided to the City or its representative prior to the request for final inspection. It will be the discretion of the City or its representative to grant the final inspection based on the Contractor generated punch list. Contractor shall achieve Completion of the Project Work in accordance with the requirements of the Contract Time and other provisions of the Contract Documents. Contractor shall notify Engineer when Contractor believes that the Project Work for is Complete.

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Unless the Engineer determines that the Project Work is not sufficiently complete to warrant an inspection to determine Compliance, the Engineer, accompanied by the Inspector of Record and any others deemed appropriate by the Engineer, will inspect the Project Work performed.

Contractor, along with such Subcontractors and others as Engineer deems necessary shall participate in the inspection. If the Project Work is found to be Complete, then Engineer shall proceed to issue a written completion notice as provided hereinafter.

Any items necessary for Compliance that are found missing, incomplete or requiring correction shall be summarized by Contractor in a Completion Punch List and promptly signed by Contractor and delivered to Engineer. Contractor shall proceed within forty-eight (48) hours after signing the Completion Punch List to commence correction and completion of the items listed.

Contractor shall notify Engineer when the items listed are completed at which time a re-inspection shall be scheduled in the same manner as the original inspection. If said inspection discloses any item, whether or not included on the original Punch List, which is found missing, incomplete, or requiring correction said item shall be corrected before a Notice of Completion shall be issued.

The City shall be reimbursed or at its option shall withhold from Contractor’s payments, amounts incurred by City to conduct more than two (2) inspections to determine Compliance of the Project Work. A Notice of Completion shall be issued by the Engineer when he determines that Compliance of the Project Work has occurred.

Final Completion

Contractor shall expeditiously and diligently perform all items of Project Work on the Final Completion Punch List so as to achieve Final Completion of the Project Work within the requirements of the Contract Time for Final Completion of the Project Work. Contractor shall forward to Engineer a written notice when Contractor believes that it has completed all of the items on the Final Completion Punch List and is read for a Final Completion Inspection. Unless Engineer determines that the Project Work is not sufficiently complete to warrant an inspection to determine Final Completion, Engineer, accompanied by Inspector of Record and any others deemed appropriate by Engineer, will inspect Project Work performed. If the Project Work is found to be Finally Complete, then Engineer shall proceed to issue a Notice of Final Completion as provided hereinafter.

If said inspection discloses any item, whether or not included on the Final Completion Punch List, which is found missing, incomplete, or requiring correction said item shall be corrected before a Notice of Final Completion shall be issued. The City shall be reimbursed or at its option shall withhold from Contractor’s payments, amounts incurred by City to conduct more than two (2) inspections to determine Final Compliance of the Project Work for any Home. A Notice of Final Completion shall be issued by th e Engineer when he determines that Final Compliance of the Project Work has occurred.

Concluding Payment

Upon issuance by Engineer of the Notice of Final Completion for the Project Work Contractor shall submit to Engineer its Application for Payment requesting payment for completion. Without limitations to any other conditions to payment set forth elsewhere in the Contract Documents, the

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following shall be conditions precedent to a proper submission, and to Engineer’s approval, of Contractor’s Application for Final Payment:

1. Submission of an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Project Work for which City or City’s or Homeowner’s property or funds might be liable have been paid or otherwise satisfied;

2. Submission of consent of Surety, if any, to Completion Payment;

3. Submission of a certificate evidencing that the insurance required by the Contract Documents is in force;

4. Submission of conditional releases and waivers of stop notice and bond rights upon final payment in the form required by California Code Section 3262(d)(3) executed by Contractor and by all Subcontractors, of every Tier, performing any portion of the Project Work;

5. Submission of all Close-Out Documents for the Project Work;

6. Submission of adequate and complete certified payroll records as required by the Contract Documents for any time period that Project Work was performed, which have not been submitted by Contractor in connection with its previous Applications for Payments.

7. Proper payment of prevailing wages as defined in California Labor Code Section 1720, et seq for the Project Work.

8. Submission of certificates by Contractor and each Subcontractor, as required by any applicable collective bargaining agreement or trust agreement or Applicable Laws, certifying that all employees’ benefits relating to the Project Work due and owing having been paid in full; and

9. Submission of any other documents or information required by the Contract Documents as a condition of Final Payment or Final Completion of the Project Work.

Final Payment Terminates Liability

No claim shall be made or be filed, and neither the City nor any of its officers or agents shall be liable or held to pay any money, except as specifically provided in the Contract Documents.

The acceptance by the Contractor of the final payment aforesaid shall operate as, and shall be, a release to the City and its agents, from all claim and liability to the Contractor for anything done or furnished for, or relating to, the work or for any act or neglect of the City or of any person relating to or affecting the work, except the claim against the City for the remainder, if any there be, of the amounts kept or retained as provided elsewhere in these General Conditions.

Securities in Lieu of Retention

Provisions of California Public Contract Code Section 22300 et. seq. substitution of eligible and equivalent securities for retention held by City to ensure Contractors performance under the Contract will be permitted at the request and expense of the Cont ractor and in conformity with

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California Section 22300. The foregoing notwithstanding, the Contractor shall have ten (10) days following action by the City to award the Agreement to the Contractor to submit its written request to the City to permit the substitution of securities for r etention under California Public Contract Code Section 22300. The failure of such Contractor to make such a written request for the City within said ten (10) day period shall be deemed a waiver of the Contractor’s right under California Public Contract Code Section 22300.

In the event the Contractor wishes to choose to exercise its rights under California Public Contract Code Section 22300, the Contractor shall enter into an escrow agreement with the City, and the escrow agent, a state or federally chartered bank in California with a current A.M. Best Rating of not less than “A,” in the form specified by said Section 22300. Contractor shall have the obligation of ensuring that such securities deposited are sufficient to maintain it total fair market value an amount equal to the cash amount of the sums to be withheld under the Agreement. If upon written notice from the City or from the appropriate escrow agent, indicating that the fair market value of the securities has dropped below the dollar amount of monies to be withheld by the City to ensure performance, Contractor shall, within five (5) days of the date of such notice, post additional securities as necessary to ensure that the total fair market value of all such securities held by the City, or in escrow, is equivalent to the amount of money to be withheld by the City under the Agreement.

Any escrow agreement entered into shall contain the following provisions:

(a) The amount of surety to be deposited;

(b) The terms and conditions of conversion to cash in case of default of the Contractor; and

(c) The termination of the escrow upon completion of the contract.

7.3.3 Delivered Materials.

This subsection of the Standard Specifications is hereby replaced in its entirety by the following:

Materials and equipment delivered but not incorporated into the work will not be included in the estimate for progress partial payment.

7-3.5 Contract Unit Prices.

7-3.5.1 General.

Replace this subsection with the following:

If the Engineer orders a change in quantity of an item of Work, and the change does not involve a substantial change in character of the Work from that shown in the Plans or Specifications, the City will adjust the total payment to be made for the item of Work by multiplying the amount authorized and installed by the Contract Unit Price. This amount may be greater or less than the amount shown in the Bid.

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If the total quantity of a Major Bid Item is changed, only changes within 25% of the quantity shown in the Bid, either more or less, will be adjusted at the Contract Unit Price. If the total quantity of a Major Bid Item is changed in excess of 25%, the adjustment in payment will be made per 7-3.5.2 or 7-3.5.3. The adjustment in payment will be made only for the quantity of the Major Bid Item that exceeds 25%, either increase or decrease.

7-3.5.2 Increases of More Than 25%.

Replace this subsection with the following:

If the total quantity of a Major Bid Item is increased in excess of 25% more than the quantity shown in the Bid, and if the City and the Contractor cannot agree upon an adjustment in Contract Unit Price, the Work shall proceed according to 7-4, and as follows:

The costs determined for the item of Work shall not include fixed costs. Fixed costs shall be deemed to have been recovered by the Contractor through payment for 125% of the Bid quantity at the Contract Unit Price.

7-3.5.3 Decreases of More Than 25%.

Replace this subsection with the following:

If the total quantity of a Major Bid Item is decreased in excess of 25% less than the quantity shown in the Bid, no adjustment in the Contract Unit Price will be made unless so requested in writing by the Contractor. If the Contractor so requests, the adjustment in payment will be made per 7-3.7. If no adjustment in Contract Unit Price can be agreed upon by the City and the Contractor, the Work shall proceed according to 7-4, and as follows:

In no case will payment be less than would be made for the actual quantity at the Contract Unit Price, nor more than would be made for 75% of the Bid quantity at the Contract Unit Price.

7-4 PAYMENT FOR EXTRA WORK.

7-4.3 Markup.

Replace this subsection with the following:

7-4.3.1 Work by Contractor.

The following percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profit:

Labor 20%
Materials 15%
Equipment Rentals 15%
Other Contractor's costs 15%

One percent (1%) may also be added to the sum of costs and markups as compensation for the Contractor's bond premium.

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7-4.3.2 Work by Subcontractor.

When a subcontractor performs all or any part of the extra work, the markups in paragraph (a) shall be added to the subcontractor's actual cost of such work. The Contractor may add an additional markup of 10% of the first $5,000 of the subcontracted portion of the extra work and 5% on work added in excess of $5,000 of the subcontracted portion of work.

SECTION 8 – FACILITIES FOR AGENCY PERSONNEL

The following is hereby added to this subsection of the Standard Specifications:

No field offices for AGENCY personnel will be required, however, the AGENCY personnel shall have the right to enter upon the project at all times and shall be admitted to the offices of the Contractor for the project in the City if so provided by the Contractor for his own personnel.

SECTION 9 – CITY STANDARDS, STANDARD PLANS AND DRAWINGS

Section 9 is hereby added to the Standard Specifications as follows:

All public improvements, construction and dedications required and described in this manual shall conform to the standards and specifications of the City. Standards, Standard Plans and Drawings of the following agencies are used by the City of Montebello and are part of the City’s standards.

Where there is ambiguity or conflict between standards over which standard shall apply, the City Engineer shall determine what shall apply, and his determination shall be final. All construction is subject to the approval of the City Engineer.

Standard Plans – Standard Plans for Public Works Construction, SPPWC, “Latest Edition and Supplement”.

Los Angeles County Public Works Department – Grey Book and all plans except those modified or replaced by City Standards.

Los Angeles County Flood Control District - Applicable storm drains.

Sanitation Districts of Los Angeles County - Applicable sewer and manholes.

State of California – California Department of Transportation (Caltrans) Standard Specifications and Standard Plans - Pavement markings and traffic loops.

City Standards - All applicable standard plans.

Standard Specifications - The 2021 edition of, and applicable amendments to, the “Standard Specifications for Public Works Construction (SSPWC).”

California Manual on Traffic Control Devices (CA-MUTCD), “Latest Edition”.

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SECTION 10 – CLAIMS AND PROTESTS

Section 10 is hereby added to the Standard Specifications as follows:

Excerpts from the Public Contract Code 9204.

(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner. (b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Claim” means a “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3)(A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency. (B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department. (ii) The Department of Transportation as to any project under the jurisdiction of that department. (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
(v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.