CITY OF MONTEBELLO
CITY COUNCIL
REGULAR MEETING
WEDNESDAY, FEBRUARY 11, 2026 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
CITY COUNCIL
Georgina Tamayo, Mayor
Danielle Romero, Mayor Pro Tem
Scarlet Peralta, Councilmember
Ric Alonzo, Councilmember
Salvador Melendez, Councilmember
CITY MANAGER
Raul Alvarez
CITY TREASURER
David Matanga
CITY ATTORNEY
Arnold M. Alvarez-Glasman
CITY CLERK
Christopher Jimenez
DEPARTMENT HEADS
Assistant City Manager
Fire Chief
Police Chief
Director of City Clerk Services
Director of Finance
Director of Human Resources
Director of Planning/Community Development
Director of Public Works
Director of Recreation and Community Services
Director of Transportation
Angelica Palmeros
Fernando Pelaez
Luis Lopez
Kimberly Guillen
Michael Solorza
Ramon Figueroa
Joseph Palombi
Cesar Roldan
David Sosnowski
John Soria
February 11, 2026: City Council Meeting Page 2 of 6
NOTICES
This City Council Meeting ("Council") will be held in person and will meet at City Hall – City Council Chambers, 1600 West Beverly Boulevard, Montebello, California. The meeting will be live streamed and can be watched on the City’s website and YouTube Channel via the following link: https://www.montebelloca.gov, and may also be viewed on Spectrum Public Access Channel 3 for all Spectrum cable subscribers.
AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act (ADA) any person with a disability who requires special accommodations in order to participate in a meeting should contact the Administration Office at (323) 887-1437 Monday-Thursday from 7:30 a.m.-5:30 p.m. Please call 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II 1203). If you require translation services, please contact the City Clerk’s office 72 hours before this meeting. Si necesita servicios de traducción, comuníquese con la Oficina del Secretario Municipal 72 horas antes de esta reunión. 如果您需要翻译服务，请在会议前 72 小时联系市书记员办公室.
RULES OF DECORUM:
Pursuant to Section 54957.95 of the Government Code, the presiding member of the legislative body conducting a meeting, or their designee, is authorized to remove, or cause the removal of, an individual for disrupting the meeting.
Any such removal will be preceded by a warning to the disruptive individual by the presiding member of the legislative body or their designee that the individual’s behavior is disrupting the meeting and that the individual’s failure to promptly cease their disruptive behavior may result in their removal.
PUBLIC COMMENTS:
In-Person: For those interested in participating during the Public Comment period(s) or public testimony period for Public Hearings of the City Council meetings, you may address the City Council in person only the day of the meeting.
Speakers will be required to fill out a speaker card provided at the door and submit it to City Clerk staff prior to each Public Comment announcement period. Staff will number and call each speaker card in the order received. Closed Session begins at 6:00 p.m., and Regular Session will begin at 7:00 p.m. If there is no Closed Session, the Regular Session will begin at 6:00 p.m.
AGENDA MATERIALS: The agenda and/or agenda packet are available for public inspection at City’s website at:
Agendas, Minutes, and Videos,
February 11, 2026: City Council Meeting Page 3 of 6
IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS
THANK YOU FOR YOUR COOPERATION
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
ROLL CALL
CLOSED SESSION - NONE
REGULAR SESSION - 6:00 P.M.
INVOCATION
PLEDGE OF ALLEGIANCE
CORRECTIONS TO THE AGENDA - CITY MANAGER
CEREMONIAL ITEMS/PRESENTATIONS
1. PROCLAMATION OF LIBRARY LOVER'S MONTH
2. PROCLAMATION FOR AMERICAN HEART MONTH
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
REGULAR BUSINESS
3. ADOPT URGENCY ORDINANCE NO. 2491 AMENDING TITLE 17 (ZONING) OF THE MONTEBELLO
MUNICIPAL CODE, RELATING TO INTERIM ZONING CONTROLS FOR ARTIFICIAL INTELLIGENCE (AI)
DATA CENTERS CITYWIDE
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Urgency Ordinance No. 2491 amending Title 17 (Zoning) of the Montebello Municipal Code, establishing interim zoning controls applicable to Artificial Intelligence (AI) Data Centers; and
2. Take such additional and/or related action that may be desirable.
February 11, 2026: City Council Meeting Page 4 of 6
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
4. ADOPT RESOLUTION NO. 26-07 APPOINTING A MEMBER AND ALTERNATE(S) TO THE GOVERNING
BOARD OF THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT
JOINT POWERS AUTHORITY
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 26-07 appointing one primary board member and two alternate board members representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA); and,
2. Take such additional, related action that may be desirable.
5. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 4175 WITH YUNEX LLC FOR TRAFFIC SIGNAL
MAITNENANCE SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 2 to Agreement No. 4175 between the City of Montebello and Yunex LLC to increase the not-to-exceed amount of the Agreement by $90,000; and
2. Amend the adopted Fiscal Year 2025-26 budget by increasing appropriations by $39,240 in Account No. 200-30-310-6040.50 (Gas Tax – Public Works – Streets – Contract Services-Street Maintenance); and
3. Authorize the City Manager to execute the Amendment on behalf of the City; and
4. Take such additional, related action that may be desirable.
6. AWARD AGREEMENT NO. 4457 WITH KTU&A INC FOR THE MONTEBELLO MOBILITY HUB
CONNECTIVITY FEASIBILITY STUDY
RECOMMENDATION: It is recommended that the City Council:
1. Award Agreement No. 4457 with KTU&A Inc., (KTUA), to conduct a Mobility Hub Connectivity Feasibility Study in response to Request for Proposals No. 26-07 (RFP No. 26-07), for a total not-to-exceed amount of $449,974 for a three-year (3-year) term; and
2. Authorize the City Manager to execute and finalize Agreement No. 4457; and
3. Authorize the City Manager to approve change orders up to an additional ten percent (10%) of the total not-to-exceed amount; and
4. Take such additional, related, action that may be desirable.
7. APPROVE BLANKET PURCHASE ORDERS WITH ANY PROMO INC, THE ARTCRAFT GROUP INC, AND 4AP HOLDINGS INC. FOR PURCHASE OF TRANSIT RELATED PROMOTIONAL ITEMS
RECOMMENDATION: It is recommended that the City Council:
1. Approve establishing a blanket purchase order (PO) with Any Promo Inc. (Any Promo), for a total not-to- exceed amount of $100,000, to purchase promotional items; and
2. Approve establishing a blanket PO with The Artcraft Group Inc. (Promotions Now), for a total not-to- exceed amount of $100,000, to purchase promotional items; and
3. Approve establishing a blanket PO with 4AP Holdings Inc. (4AllPromo), for a total not-to-exceed amount of $100,000, to purchase promotional items; and
4. Amend the Fiscal Year 2025-26 adopted budget to increase appropriations by $300,000 in Account No. 600-90-900-6025 (Transit, Transportation Administration, Advertising/Printing Services); and
5. Take any additional related actions as deemed necessary.
8. APPROVE INCREASES TO THE PURCHASE ORDER NOT-TO-EXCEED AMOUNTS FOR AFTERMARKET
PARTS COMPANY LLC, CUMMINS PACIFIC LLC, GILLIG LLC, MUNCIE TRANSIT SUPPLY, RUSH TRUCK
CENTERS OF CALIFORNIA INC, AND WAYNE HARMEIER INC FOR TRANSIT RELATED EQUIPMENT AND
February 11, 2026: City Council Meeting Page 5 of 6
SUPPLIES
RECOMMENDATION: It is recommended that the City Council:
1. Approve an increase to the total not-to-exceed (NTE) amount, from $250,000 to $400,000, for a blanket purchase order (PO) with Aftermarket Parts Company LLC (Aftermarket Parts), to purchase maintenance-related bus parts, for Fiscal Year 2025-26; and
2. Approve an increase to the total NTE amount, from $60,000 to $80,000, for a blanket PO with Cummins Pacific LLC (Cummings Pacific), to purchase maintenance-related bus parts, for FY 2025-26; and
3. Approve an increase to the total NTE amount, from $49,000 to $75,000, for a blanket PO with Gillig LLC (Gillig), to purchase maintenance-related bus parts, for FY 2025-26; and
4. Approve an increase to the total NTE amount, from $25,000 to $100,000, for a blanket PO with Muncie Transit Supply (Muncie Transit), to purchase maintenance-related bus parts, for FY 2025-26; and
5. Approve an increase to the total NTE amount, from $80,000 to $100,000, for a blanket PO with Rush Truck Centers of California (Rush Truck Centers), to purchase maintenance-related bus parts, for FY 2025-26; and
6. Approve an increase to the total NTE amount, from $80,000 to $100,000, for a blanket PO with Wayne Harmeier Inc (dba Wayne Electric), to purchase maintenance-related bus parts, for FY 2025-26; and
7. Amend the Fiscal Year 2025-26 adopted operating budget to increase appropriations by $311,000 in Account No. 600-90-915-6080.50 (Transit, Transportation, Corporate Shops - Vehicle Maintenance/Expenses Bus Parts).
9. APPROVE THE PURCHASE OF THREE (3) VEHICLES FROM MONTEBELLO AUTO GROUP LLC (MONTEBELLO CHEVROLET) FOR THE TRANSPORTATION DEPARTMENT
RECOMMENDATION: It is recommended that the City Council:
1. Approve establishing a purchase order (PO) with Montebello Auto Group LLC (Montebello Chevrolet) for a total not-to-exceed amount of $131,411 to purchase one (1) 2025 Silverado 1500 Regular Cab WT Long Bed, one (1) 2026 Equinox LT, and one (1) 2026 Blazer EV; and
2. Authorize the City Manager to approve change orders up to an additional ten percent (10%) or $13,142 of the total purchase amount; and
3. Amend the Fiscal Year 2025-26 adopted operating budget by increasing appropriations by $144,553 in Account No. 600-90-915-6082 (Transit, Administration, Corporate Shop, Vehicle Purchases); and
4. Authorize the disposal of surplus vehicles in accordance with the City's surplus property policy; and
5. Take such additional, related, action that may be desirable.
10. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 26-08 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED FEBRUARY 11, 2026
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 26-08 approving the Warrant Register dated February 11, 2026.
PUBLIC COMMENTS - CONTINUED
AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Salvador Melendez, Councilmember
• Ric Alonzo, Councilmember
• Danielle Romero, Mayor Pro Tem
February 11, 2026: City Council Meeting Page 6 of 6
• Scarlet Peralta, Councilmember
• Georgina Tamayo, Mayor
CLOSED SESSION - CONTINUED
ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on February 25, 2026, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Kimberly Guillen, Director of City Clerk Services for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, February 8, 2026, no later than 6:00 p.m.
Kimberly Guillen, Director of City Clerk Services
EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet. • CITY OF MONTEBELLO FORECASTED AGENDA
ITEM # 3
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Joseph Palombi, Director of Planning & Community Development
SUBJECT: ADOPT URGENCY ORDINANCE NO. 2491 AMENDING TITLE 17 (ZONING) OF THE MONTEBELLO MUNICIPAL CODE, RELATING TO
INTERIM ZONING CONTROLS FOR ARTIFICIAL INTELLIGENCE (AI)
DATA CENTERS CITYWIDE
DATE: February 11, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Adopt Urgency Ordinance No. 2491 amending Title 17 (Zoning) of the Montebello Municipal Code, establishing interim zoning controls applicable to Artificial Intelligence (AI) Data Centers; and
2. Take such additional and/or related action that may be desirable.
FISCAL IMPACT:
Adoption of the urgency ordinance is not expected to have a direct fiscal impact at this time.
BACKGROUND/DISCUSSION:
Recent advances in Artificial Intelligence (AI), cloud computing, and digital infrastructure have increased demand for data centers to support AI model training, cloud computing, and real-time data processing. Pursuant to Senate Bill 57, a data center is defined as a large-scale, high-energy-consuming facility that requires uninterruptible power to house servers, network equipment, and software for the storage, processing, and distribution of data. These facilities are increasingly viewed as major energy infrastructure, often requiring high-density, secure environments. These facilities are associated with intensive electrical consumption, significant cooling and water demands, continuous
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
operational noise, and potential land use incompatibilities when located near sensitive receptors such as residential neighborhoods, schools, and hospitals.
Across California and the nation, local governments are increasingly confronted with proposals for AI data centers that were not contemplated under existing zoning frameworks. According to DataCenter Map, an online directory and research tool designed to map, locate, and provide information on data centers worldwide, there are approximately 72 data center facilities located within the Los Angeles region, as illustrated below.
The map identifies existing data center locations distributed throughout Los Angeles County and surrounding areas, including facilities in industrial and commercial zones.
Many existing data centers can support AI-related workloads, and the rapid growth of AI technologies has resulted in increased interest in building facilities in the region. The mapped facilities are not limited to artificial intelligence only, but many can support AI- related workloads.
In many jurisdictions, these facilities have resulted in:
• Strain on local electrical grids and water supplies;
• Increased greenhouse gas emissions and heat generation; • Noise and air quality impacts from backup generators and cooling systems; and
• Conflicts with surrounding land uses.
The City of Montebello’s Title 17 (Zoning) does not currently contain specific definitions, use classifications, or development standards governing AI data centers or similarly intensive computing facilities. Absent clear zoning regulations, it would be difficult to properly analyze and permit such uses without understanding their potential environmental effects related to the operational impacts.
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
Given the pace of technological development and private sector interest in siting such facilities, the City faces an immediate need to establish interim zoning controls on AI data centers while comprehensive, permanent zoning standards are developed.
DISCUSSION:
Artificial Intelligence data centers represent a land use with potentially significant local impacts that are not adequately addressed by the City’s current zoning regulations under Title 17. While data centers may resemble traditional industrial or commercial uses in form, their operational characteristics—such as 24-hour operation, energy use intensity, cooling infrastructure, emergency power generation, and substantial water use— they present unique challenges for land use compatibility and municipal infrastructure.
California Government Code Sections 36934, 36937, and 65858 authorize the City Council to adopt urgency ordinances that take immediate effect for the preservation of public peace, health, and safety when adopted by a four-fifths vote of the City Council. Government Code Section 36934 permits urgency ordinances to be passed immediately upon introduction at either a regular or special meeting. Section 36937 further provides that such ordinances shall take effect immediately if they contain a declaration of facts constituting the urgency and are adopted by a four-fifths vote.
Pursuant to Government Code Section 65858, the City Council may adopt an urgency ordinance amending Title 17 (Zoning), without following the procedures otherwise required for zoning amendments, to temporarily prohibit or restrict uses where necessary to protect public safety, health, and welfare.
In this case, the urgency ordinance is justified by the immediate and increasing interest in siting AI data centers in Southern California, combined with the absence of zoning standards, and further analyses, governing their location and operation. Without interim zoning controls, such facilities could be established in districts ill-suited to mitigate their environmental, infrastructural, and community impacts.
Accordingly, the proposed ordinance would temporarily prohibit or restrict the establishment, expansion, or intensification of AI data centers within the City, except as may be expressly allowed by the ordinance, pending adoption of permanent zoning regulations. This approach will provide the City time to:
• Conduct zoning and infrastructure analysis specific to AI data centers; • Evaluate power, water, sewer, and telecommunications capacity; • Assess community and environmental impacts;
• Review best practices from other jurisdictions; and
• Develop permanent amendments to Title 17.
This urgency ordinance shall be effective for forty-five (45) days from the date of adoption and may be extended for up to ten (10) months and fifteen (15) days by a properly noticed public hearing and a four-fifths vote of the City Council. No more than two extensions may be adopted.
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
During the initial 45-day period, City staff will prepare permanent zoning standards for AI data centers, including but not limited to definitions, permitted zoning districts, development standards, performance requirements, and review procedures, for City Council consideration.
ENVIRONMENTAL:
This Urgency Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because the ordinance establishes temporary zoning restrictions and does not authorize physical development.
Additionally, Government Code Section 65858 authorizes the City Council to adopt an urgency ordinance to protect the public safety, health, and welfare of the City “without following the procedures otherwise required prior to the adoption of a zoning ordinance.”
ANALYSIS:
N/A
SUMMARY:
Staff recommends that the City Council adopt, by a four-fifths vote, the attached Urgency Ordinance amending Title 17 (Zoning) of the Montebello Municipal Code to establish interim zoning controls on Artificial Intelligence (AI) Data Centers, including the temporary prohibition or restriction of such uses, in order to protect the public health, safety, and welfare while permanent zoning regulations are developed.
ATTACHMENT(S)
1. Attachment A - Urgency Ordinance No. 2491
URGENCY ORDINANCE NO. 2491
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO, CALIFORNIA, AMENDING TITLE 17 (ZONING) OF THE
MONTEBELLO MUNICIPAL CODE TO ESTABLISH INTERIM ZONING
CONTROLS FOR ARTIFICIAL INTELLIGENCE (AI) DATA CENTERS; DECLARING THE URGENCY THEREOF; AND PROVIDING THAT THIS
ORDINANCE SHALL TAKE EFFECT IMMEDIATELY
WHEREAS, the City desires to establish interim zoning controls applicable to Artificial Intelligence (AI) data centers, including the temporary suspension or restriction of zoning approvals for such uses, while comprehensive zoning standards are evaluated and developed; and
WHEREAS, recent advances in artificial intelligence (AI), cloud computing, and high-intensity digital infrastructures have resulted in increased interest in the positioning of large-scale centers; and
WHEREAS, AI data centers are facilities that support continuous, high-intensity computing operations and are characterized by substantial electrical demand, cooling, and water requirements, emergency power generation, and 24-hour operations; and
WHEREAS, the City of Montebello’s Title 17 (“Zoning”) of the Montebello Municipal Code (“MMC”) does not currently contain specific definitions, use classifications, or development standards governing artificial intelligence data centers or similarly intensive computing facilities; and
WHEREAS, absent interim zoning controls, AI data centers could be established, expanded, or intensified in zoning districts not designed to accommodate their operational impacts, potentially affecting public health, safety, and welfare; and
WHEREAS, cities throughout California and the nation have begun to adopt interim zoning controls or moratoria on data center developments to allow time to evaluate appropriate land use regulations and infrastructure capacity; and
WHEREAS, California Government Code sections 36934, 36937, and 65858 authorize the City Council to take action by ordinance to take effect immediately for the preservation of the public peace, health, or safety when adopted by a four-fifths vote of the City Council.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY ORDAINS AS FOLLOWS:
URGENCY ORDINANCE NO. 2491
SECTION 1. RECITALS. The above recitals are true and correct and made part of this Urgency Ordinance.
SECTION 2. INTERIM ZONING CONTROLS – ARTIFICIAL INTELLIGENCE
DATA CENTERS
A. Temporary Prohibition.
Notwithstanding any provision of Title 17 (“Zoning”) of the Montebello Municipal Code (“MMC”) to the contrary, the establishment, expansion, or intensification of Artificial Intelligence (AI) Data Centers is hereby temporarily prohibited within all zoning districts in the City of Montebello.
B. Application Processing.
During the effective period of this Ordinance, no City department, board, commission, or employee shall accept, process, approve, or issue any permit, entitlement, license, or approval necessary for the establishment, expansion, or operation of an Artificial Intelligence (AI) Data Center.
C. Scope.
This interim zoning control applies to all new AI Data Center uses and to any expansion or material intensification of existing facilities that meet the definition of an AI Data Center.
D. No Vested Rights.
Nothing in this Ordinance shall be construed to grant any vested right, permit, or approval for the establishment or operation of an Artificial Intelligence (AI) Data Center.
SECTION 3. DEFINITION. For the purposes of this Ordinance only, “Artificial Intelligence (AI) Data Center” means a facility primarily used to house computer servers, networking equipment, and related infrastructure designed to support artificial intelligence workloads, high-performance computing, cloud computing, or large-scale data processing operations.
SECTION 4. SEVERABILITY. If any action, subsection, line, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid or unconstitutional, either facially or as applied, by a decision of any court of competent jurisdiction, such
URGENCY ORDINANCE NO. 2491
decision shall not affect the validity of the remaining portions of this Ordinance, and each and every individual section, subsection, line, sentence, clause, phrase, or word without regard to any such decision.
SECTION 5. DECLARATION OF URGENCY AND EFFECTIVE DATE. This Ordinance is an emergency Ordinance duly adopted by the City Council by a vote of at least four (4) of its members and shall take effect immediately pursuant to Government Code sections 36934, 36937, and 65858.
SECTION 6. PUBLICATION. The City Clerk shall certify the adoption of this Ordinance and shall cause the same to be published or posted according to law.
PASSED, APPROVED, AND ADOPTED 11TH DAY OF FEBRUARY 2026.
_______________________________
Georgina Tamayo, Mayor
ATTEST:
_______________________________
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman, City Attorney
I HEREBY CERTIFY that the foregoing Urgency Ordinance was introduced at the regular meeting of the City Council on the 11 th day of February 2026, and was adopted by the City Council of the City of Montebello at its meeting held on the 11th day of February 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Christopher Jimenez, City Clerk
ITEM # 4
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Cesar Roldan, Director of Public Works
SUBJECT: ADOPT RESOLUTION NO. 26-07 APPOINTING A MEMBER AND
ALTERNATE(S) TO THE GOVERNING BOARD OF THE LOS ANGELES
GATEWAY REGION INTEGRATED REGIONAL WATER
MANAGEMENT JOINT POWERS AUTHORITY
DATE: February 11, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Adopt Resolution No. 26-07 appointing one primary board member and two alternate board members representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA); and,
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions.
BACKGROUND/DISCUSSION:
The City of Montebello joined the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) on June 26, 2023. Staff recommended, and the City Council approved on June 26, 2024, the appointment of Cesar Roldan, Public Works Director, as the primary board member and Samantha Leyva, Senior Management Analyst, as the alternate board member. Since then, Public Works has hired Vanessa Ramos as Administrative Manager. As a result, Staff recommend that the City Council appoint one primary board member and up to three alternates to represent the City of Montebello on the Board of the Los Angeles Gateway
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
Region Integrated Regional Water Management Joint Powers Authority (GWMA).
In accordance to GWMA’s Bylaws adopted on January 11, 2018, all non-Legislative Body appointments to the GWMA Board must be made by Resolution. Legislative Body appointments may be done by minute order.
GWMA Board Members and alternate Board Members serve two-year terms beginning October 1st of each odd-numbered year and concluding on September 30th two years later. The resolution attached to this report would designate a Board Member and alternate Board Member(s) to serve continuously across successive two-year terms such that the governing body need not re-appoint the same persons to the GWMA Board every two years, unless the governing body desires to change its designated Board Member and/or alternate Board Member or must otherwise fill a vacancy.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff recommends that the City Council approve Resolution No. 26-07 appointing Cesar Roldan, Public Works Director, as the primary board member and Vanessa Ramos, Administrative Manager, and Samantha Leyva, Senior Management Analyst, as the alternate board members representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority.
ATTACHMENT(S)
1. Attachment A -Resolution - 26-07
ATTACHMENT A
RESOLUTION NO. 26-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO
APPOINTING A MEMBER AND ALTERNATE TO THE LOS ANGELES GATEWAY
REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS
AUTHORITY GOVERNING BOARD
RECITALS
WHEREAS, the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (“GWMA”) was formed in 2007 in response to the passage of two voter approved water bonds; Proposition 50, passed in 2002 and Proposition 84, passed in 2006; and
WHEREAS, the City of Montebello is a member of the GWMA; and
WHEREAS, under the GWMA Joint Powers Agreement, each member agency shall appoint one member and up to three alternate members to the Governing Board in accordance with the GWMA Bylaws; and
WHEREAS, pursuant to the GWMA Bylaws, the member and alternate members appointed by this Resolution shall hold office until September 30, 2026.
WHEREAS, pursuant to the GWMA Joint Powers Agreement and the GWMA Bylaws, the Member and Alternate Member(s) shall serve two-year terms beginning October 1st of each odd-numbered year.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. Effective February 11, 2026, Cesar Roldan, Director of Public Works, is appointed to serve as the GWMA Board Member representing the City of Montebello.
SECTION 2. Effective February 11, 2026, Vanessa Ramos, Administrative Manager, and Samantha Leyva, Senior Management Analyst, are appointed to serve as alternate Board Members representing the City of Montebello.
SECTION 3. The Board Member and alternate Board Members designated above shall continue in their respective positions as if re-appointed for each successive two-year term, unless the Board Member or alternate Board Member is replaced by subsequent action of this legislative body or he or she ceases to be employed by the agency.
SECTION 4. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.
RESOLUTION NO. 26-07
APPROVED AND ADOPTED THIS 11TH DAY OF FEBRUARY 2026.
_______________________________
Georgina Tamayo, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-07 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 11 th day of February 2026 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 5
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Cesar Roldan, Director of Public Works
SUBJECT: APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 4175 WITH
YUNEX LLC FOR TRAFFIC SIGNAL MAITNENANCE SERVICES
DATE: February 11, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve Amendment No. 2 to Agreement No. 4175 between the City of Montebello and Yunex LLC to increase the not-to-exceed amount of the Agreement by $90,000; and
2. Amend the adopted Fiscal Year 2025-26 budget by increasing appropriations by $39,240 in Account No. 200-30-310-6040.50 (Gas Tax – Public Works – Streets – Contract Services-Street Maintenance); and
3. Authorize the City Manager to execute the Amendment on behalf of the City; and
4. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The Public Works Department contracts with Yunex LLC for critical traffic signal repair and maintenance services throughout the City. City Council previously authorized Amendment No. 1, which increased the not-to-exceed (NTE) amount for Year 2 of Agreement No. 4175 by $90,000, from $280,000 to $370,000, to address unanticipated costs associated with repairing and replacing traffic signal equipment damaged primarily by uninsured and reckless drivers.
Execution of Amendment No. 2 (Attachment A) will also increase compensation by $90,000 and establishes a revised contract NTE amount of $370,000 for Year 3 and any subsequent additional term years. Unlike Amendment No. 1, which limited the compensation increase to Year 2 only, Amendment No. 2 allows the additional funding
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
capacity to be applied to Year 3 and future option years, ensuring continued availability of funds to address similar unanticipated traffic signal repair and replacement needs over the remaining term of the agreement.
As part of the Fiscal Year 2025–26 budget, full funding for the contract was appropriated.
During the fiscal year, unforeseen costs have been incurred. To fully fund the remainder of the contract term, staff is requesting an additional appropriation of $39,240 to Account No. 200-30-310-6040.50 (Gas Tax – Public Works – Streets – Contract Services Street Maintenance).
BACKGROUND/DISCUSSION:
The City of Montebello entered into agreement with Yunez LLC on January 24,2024 for traffic signal maintenance services. The contract was structured as a three-year agreement with two optional one-year extensions, and a not-to-exceed (NTE) amount of $280,000 annually.
During contract Year 2, the City experienced an unusually high number of traffic signal and controller cabinet damages due to vehicular collisions. These incidents and cost to repair or replace equipment exceeded the anticipated NTE of the original contract.
On May 14, 2025, the City executed Amendment No. 1 which increased the NTE amount for Contract Year 2 to $370,000. This increase was approved to address the unanticipated costs associated with repairing and replacing traffic signal equipment damaged primarily by vehicular crashes. Importantly, this increase was limited to Year 2 only and did not modify the contract’s compensation limits for Year 3 or any subsequent optional term years.
Given the continued occurrence of vehicle accidents and damage to the City’s traffic signal infrastructure, Staff is requesting approval of Amendment No. 2 to increase contract compensation by $90,000 and allow the revised not-to-exceed amount of $370,000 annually to apply to Year 3 of the contract term and any subsequent additional term years. This amendment will provide the necessary funding flexibility to ensure continued responsiveness, minimize service disruptions, and maintain the reliability of the City’s critical traffic signal systems. Yunex LLC has consistently provided timely and professional service, demonstrating technical expertise and reliability in supporting the City’s traffic signal maintenance and emergency response needs. Funding for these services comes from the Gas Tax fund (Fund 200).
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
SUMMARY:
Staff recommends approval of Amendment No. 2 to Agreement No. 4175 with Yunex LLC for traffic signal maintenance, repair, and emergency response services. City Council previously approved Amendment No. 1, increasing the not-to-exceed amount of Year 2 from $280,000 to $370,000; however that increase was limited to Year 2 only.
Approval of Amendment No. 2 will increase compensation by $90,000 and allow the revised $370,000 annually not-to-exceed amount to apply to agreement Year 3 and any subsequent optional term years, ensuring continued responsiveness and reliability of the City’s traffic signal system.
ATTACHMENT(S)
1. Attachment A - Amendment No. 2 to Agr 4175
2. Attachment B - Amendment No 1 to Agr 4175
3. Attachment C - Agreement No. 4175 - Yunex LLC
CITY OF MONTEBELLO
AM
ENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT NO. 4175
WITH YUNEX LLC
T
his Amendment No. 2 to the Professional Services Agreement (“Agreement No. 4175, Amendment No. 1 ”), is made and entered into this 11th day of February 2026 , (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and Yunex LLC, (hereinafter referred to as the “Contractor”). The City and the Contractor are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".
RE
CITALS
W
HEREAS, the Contractor and the City entered into that certain Agreement No. 4175 for Traffic Signal Maintenance Services by and between the City of Montebello and Yunex LLC , dated January 24, 2024 ("Agreement"), pursuant to which City retained Contractor to provide Traffic Signal Maintenance Services, as further described in the Agreement; and
W
HEREAS, on May 14, 2025, the City entered into Amendment No. 1 to the Agreement;
W
HEREAS, the City desires to increase the annual not-to-exceed amount of this Professional Services Agreement;
W
HEREAS, for the reasons set forth herein, the City and Contractor desire to enter into this Amendment No. 2, as set forth below.
NO
W THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:
AM
ENDMENTS TO AGREEMENT NO. 4175
S
ECTION 1. “Services/Compensation.” For the initial year of the Agreement, the total annual not -to-exceed shall be in the amount of Two Hundred Eighty Thousand Dollars ($280,000). For the remainder of the term of the Agreement, the annual not -to-exceed amount shall be in the amount of Three Hundred Seventy Thousand Dollars ($370,000).
S
ECTION 2. Except as expressly modified or supplemented by this Amendment No. 2, all other provisions of the Agreement shall remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No. 1, Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.
Attachment A
AMENDMENT NO. 2 TO AGREEMENT NO. 4175
[E
ND OF AMENDMENT NO. 2]
I
N WITNESS WHEREOF, the Parties execute this Amendment No. 2 to take effect as of the Effective Date identified above.
(“CITY”) (“CONTRACTOR”)
CITY OF MONTEBELLO YUNEX LLC
Raul Alvarez, City Manager Joshuas Ferras, Project Manager ATTEST:
Christopher Jimenez, City Clerk Michael Hutchens, Western Operations Manager
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
CITY OF MONTEBELLO
AM
ENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 4175
WITH YUNEX LLC
T
his Amendment No. 1 to the Professional Services Agreement (“Amendment No. 1”), is made and entered into this 14th day of May 2025, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and Yunex LLC, (hereinafter referred to as the “Contractor”). The City and the Contractor are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".
RECITALS
WHEREAS, the Contractor and the City entered into that certain Agreement No. 4175 for Traffic Signal Maintenance Services by and between the City of Montebello and Yunex LLC, dated January 24, 2024 ("Agreement"), pursuant to which City retained Contractor to provide Traffic Signal Maintenance Services, as further described in the Agreement; and
WHEREAS, the City awarded the Agreement to the Contractor based on their qualification, subsequent to a competitive selection process. However, the services needed, including costs and expenses, exceeded the anticipated scope of the Agreement, and City and Contractor desire to increase the maximum compensation allowable under the Agreement; and
W
HEREAS, The Agreement at Section 1. SERVICES/COMPENSATION , provides the current maximum annual compensation is $280,000 and Contractor may not exceed the maximum annual compensation without the prior written consent of the City; and
W
HEREAS, The Agreement at Section 6. EXTRA SERVICES, any extra services over and above the compensation need to be duly authorized in writing by the City Manager; and
W
HEREAS, the City desires to increase the not -to-exceed amount of the second year of the contract
W
HEREAS, for the reasons set forth herein, the City and Contractor desire to enter into this Amendment No. 1, as set forth below.
NO
W THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:
Attachment B
AMENDMENT NO. 1 TO AGREEMENT NO. 4175
AMENDMENTS TO AGREEMENT NO. 4175
S
ECTION 1. “Services/Compensation.” The city agrees to increase the annual amount not-to-exceed amount of the second year of the agreement from $280,000 to $370,000 for the Professional Services set in the agreement.
SECTION 2. Except as expressly modified or supplemented by this Amendment No. 1, all other provisions of the Agreement shall remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No. 1 and the provisions of the Agreement, the provisions of this Amendment No. 1 shall control. [E
ND OF AMENDMENT NO. 1]
IN W
ITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
(“CITY”) (“CONTRACTOR”)
CITY OF MONTEBELLO YUNEX LLC
Raul Alvarez (May 22, 2025 09:11 PDT)
Raul Alvarez, City Manager Joshuas Ferras, Project Manager ATTEST:
Christopher Jimenez (May 22, 2025 13:59 PDT)
Christopher Jimenez, City Clerk
Michael Hutchens
Michael Hutchens (May 21, 2025 16:58 PDT)
Michael Hutchens, Western Operations
Manager
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman
Arnold M. Alvarez-Glasman (May 22, 2025 13:18 PDT)
Arnold M. Alvarez-Glasman, City Attorney
Attachment C
ITEM # 6
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: John Soria, Director
SUBJECT: AWARD AGREEMENT NO. 4457 WITH KTU&A INC FOR THE
MONTEBELLO MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
DATE: February 11, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Award Agreement No. 4457 with KTU&A Inc., (KTUA), to conduct a Mobility Hub Connectivity Feasibility Study in response to Request for Proposals No. 26-07 (RFP No. 26-07), for a total not-to-exceed amount of $449,974 for a three-year (3- year) term; and
2. Authorize the City Manager to execute and finalize Agreement No. 4457; and
3. Authorize the City Manager to approve change orders up to an additional ten percent (10%) of the total not-to-exceed amount; and
4. Take such additional, related, action that may be desirable.
FISCAL IMPACT:
In response to Request for Proposals (RFP) No. 26-07, KTUA submitted a cost proposal totaling $449,974 for a 3-year agreement (Attachment A). On July 1, 2025, the California Department of Transportation (Caltrans) awarded the City with a Sustainable Communities Competitive (SCC) Grant in the amount of $400,000 (Attachment B), with a required local match of $51,824 (Account Number 600-90-910-6040.10). Sufficient appropriations exist in that account for Fiscal Year 2025-26, therefore, a budget amendment is not required as part of the recommended actions.
BACKGROUND/DISCUSSION:
On January 22, 2025, the City applied to the Sustainable Communities Competitive
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
(SCC) Grant Program to fund the Montebello Mobility Hub Connectivity Feasibility Study (MMHC Study). The MMHC Study addresses connectivity, accessibility, and sustainability challenges along four of the City’s most prominent commercial corridors:
Washington Boulevard, Whittier Boulevard, Montebello Boulevard, and Beverly Boulevard. These corridors serve as critical links for residents, businesses, and visitors, yet are currently limited in their ability to support seamless multimodal travel. The MMHC study will evaluate the potential for creating a centralized Mobility Hub that integrates public transit, active transportation options such as walking and bicycling, shared mobility services, and electric vehicle infrastructure. By improving first-mile/last-mile connections, the project aims to reduce traffic congestion, promote environmentally friendly travel choices, and strengthen the city’s economic vitality and quality of life.
On November 20, 2025, the City published RFP No. 26-07 (Attachment C) seeking a consultant to provide the MMHC Study services. Proposals were due on Thursday, January 15, 2026, with three (3) submissions received from reputable consultants. On January 27, 2026, a three-member Evaluation Committee reviewed the proposals using criteria aligned with the project’s scope of work. The evaluation process considered factors such as cost, technical approach, and overall feasibility, ensuring each proposal was thoroughly and objectively assessed. The results of this review informed the selection of the most qualified vendor as follows:
Vendor Panel Score
KTU&A Inc 95.50%
Kittelson & Associates Inc 90.33%
Kimley-Horn and Associates Inc 84.33%
ENVIRONMENTAL:
N/A
ANALYSIS:
KTUA was selected based on a review of the qualitative attributes (Project Management Plan, Proposed Project Team, Experience and Qualifications, Technical Approach, and Cost Proposal) presented in their proposal (Attachment D). The Evaluation Committee indicated that KTUA submitted the most responsive and complete proposal. In addition, KTUA provided a comprehensive, quality proposal that demonstrated to the Evaluation Committee that they can meet the requirements outlined in RFP No. 26-07.
KTUA has extensive experience providing mobility planning, feasibility studies, and active transportation services to public agencies throughout California. KTUA has provided mobility planning and feasibility study services to major public agencies including the
CITY COUNCIL AGENDA REPORT - MEETING OF FEBRUARY 11, 2026
Cities of Riverside, National City, Monterey Park, Pasadena, San Ramon, and the El Monte. In addition, KTUA has collaborated with transportation agencies such as Riverside Transit Agency (RTA), Orange County Transportation Authority (OCTA), Caltrans, and the Southern California Association of Governments (SCAG).
Their proposal demonstrated a strong understanding of the City’s MMHC Study objectives and builds upon their prior work with the City, including the Montebello First Mile/Last Mile Master Plan which received the 2024 American Planning Association-Los Angeles Award of Excellence for innovative transportation planning. KTUA’s multidisciplinary team offers expertise in mobility hub planning, data-driven analysis, community engagement, and implementation-ready recommendations, with their specialized experience in transportation planning, economic analysis, and public outreach. Based on the firm’s demonstrated qualifications, relevant experience, and comprehensive project approach, staff recommend that the City Council award an agreement to KTUA in response to the Mobility Hub Connectivity Feasibility Study RFP No. 26-07.
SUMMARY:
Staff recommend that the City Council award Agreement No. 4457 with KTUA, attached hereto in substantial form (Attachment E), to conduct the MMHC Study in response to RFP No. 26-07, for a total not-to-exceed amount of $449,974, for a 3-year term; authorize the City Manager to execute and finalize Agreement No. 4457; authorize the City Manager to approve change orders up to an additional 10% of the total amount for each fiscal year; and direct staff to take such additional, and related, action that may be desirable.
ATTACHMENT(S)
1. Attachment A – Price Sheet
2. Attachment B – City Council Staff Report
3. Attachment C – RFP No. 26-07
4. Attachment D – KTUA Proposal
5. Attachment E – Draft Agreement No. 4457
RFP No. 26-07
Montebello Bus Lines
EXHIBIT D
RFP No. 26-07
MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
COST PROPOSAL SHEET
In accordance with the Request for Proposal issued by the City of Montebello Transportation Department (hereinafter referred to as “ Consultant/Proposer”, the undersigned proposing company hereby agrees to furnish all necessary labor, materials and incidentals required for the above stated contract as set forth in the Scope of Work and any addenda thereto, and to perform all work in the manner and time prescribed therein. Please provide a description of a products proven equal as well as additional costs/fees below. : Description Cost/Fees List other costs/fees:
Quantity Description of Work Cost of Needs
Lump sum MOBILITY HUB CONNECTIVITY FEASIBILITY
STUDY $
$
$
$
$
$
$
TOTAL $
ATTACHMENT A
RFP No. 26-07
Montebello Bus Lines
Contact Information:
Name & Job Title:
Business Name:
Address:
City, State, Zip Code:
Phone Number:
E-mail Address:
Authorized Signature: Date:
Joe Punsalan, Principal Transportation Planner
KTU&A
3916 Normal Street
San Diego, CA 92103
619-294-4477 ext. 127
[email protected]
1/15/2026
Principal
Associate
/ GIS
Manager
Senior
Planner /
Designer
II
Planner/
Designer Principal Principal Associate
Principal Director Senior
Associate
Senior
Associate Associate Senior
Designer
Senior
Associate Principal Senior
Associate
Research
Associate
Project
Manager
Project
Coordinator
Joe
Punsalan
Alex
Samarin
Marina
Varano
Madeline
Pysher
Sarah
McMinimy
Nina
Harvey
Megan
Skornia
James
McGrath
Carolyn
Chu
Sarah
Hayden
Annie
Chan
Jungwha
Yu
Ulises Esau
Hernandez
Roger
Dale
Alan
Levenson
Joseph
Collins
Ashley
Mercado Colim Bogart
$215 $159 $139 $113 $230 $275 $215 $370 $170 $170 $130 $215 $160 $280 $240 $160 $250 $200 1 1.1 Project Management Team Plan and Schedule 2 8 10 - $ 1,702$ 1,702 $ 2 2- $ 460 $ 460 $ 0 - $ - $ - $ 0 - $ - $ - $
1.2 Project Kickoff and Project Management Team Meetings 6 24 28 58 - $ 8,998$ 8,998 $ 20 8 16 44 - $ 10,240$ 10,240 $ 0 - $ - $ - $ 31 26 57 - $ 12,950$ 12,950 $ Task 1 Totals 8 32 28 0 68 - $ 10,700$ 10,700 $ 22 8 16 0 0 0 0 46 - $ 10,700$ 10,700 $ 0 0 0 0 - $ - $ - $ 31 26 57 - $ 12,950$ 12,950 $ 2 Outreach and Engagement
2.1 Outreach and Engagement Plan 2 2 -$ 318$ 318$ 8 24 16 48 -$ 9,360$ 9,360$ 0 -$ -$ -$ 5 5 -$ 1,250$ 1,250$
2.2 Stakeholder List 2 2 -$ 318$ 318$ 4 16 20 -$ 2,760$ 2,760$ 0 -$ -$ -$ 0 -$ -$ -$
2.3 Outreach Events and Summary 20 20 24 64 600$ 8,672$ 9,272$ 24 4 8 16 16 36 -$ 13,140$ 13,140$ 12 12 24 -$ 6,240$ 6,240$ 132 145 277 3,800$ 62,000$ 65,800$ Task 2 Totals 0 24 20 24 68 600 $ 9,308 $ 9,908 $ 32 4 8 0 44 0 0 104 - $ 25,260$ 25,260 $ 12 12 0 24 - $ 6,240$ 6,240 $ 137 145 282 3,800 $ 63,250 $ 67,050 $
2.OPT Task 2 - OPTIONAL Statistically-valid survey conducted by RRC Associates 25,000$ 3 3.1 Data Collection Methodology 8 46 120 174 -$ 22,594$ 22,594$ 4 4 60 68 -$ 12,160$ 12,160$ 0 -$ -$ -$ 0 -$ -$ -$
3.2 Mobility Hub Design and Integration Analysis 16 38 38 60 152 600$ 21,544$ 22,144$ 22 8 8 24 62 -$ 12,100$ 12,100$ 0 -$ -$ -$ 0 -$ -$ -$
3.3 Design and Integration Methodology 30 60 60 100 250 -$ 35,630$ 35,630$ 22 20 4 8 36 24 16 40 170 -$ 35,260$ 35,260$ 0 -$ -$ -$ 0 -$ -$ -$
3.4 Environmental and Social Impact Analysis 8 30 40 64 142 -$ 19,282$ 19,282$ 4 2 4 0 6 0 20 0 40 76 -$ 12,350$ 12,350$ 0 -$ -$ -$ 0 -$ -$ -$
3.5 Land Use and Zoning Assessment 4 16 16 12 48 -$ 6,984$ 6,984$ 24 52 76 -$ 14,000$ 14,000$ 0 -$ -$ -$ 0 -$ -$ -$
3.6 Public Transportation and Connectivity Analysis 4 16 8 12 40 -$ 5,872$ 5,872$ 2 32 24 58 -$ 9,830$ 9,830$ 0 -$ -$ -$ 0 -$ -$ -$
3.7 Economic Impact and Feasibility Analysis 4 16 16 6 42 -$ 6,306$ 6,306$ 8 24 0 2 0 0 36 0 0 70 -$ 13,860$ 13,860$ 74 116 32 222 -$ 53,680$ 53,680$ 0 -$ -$ -$
3.8 Community and Stakeholder Engagement Analysis 2 10 20 4 36 -$ 5,252$ 5,252$ 8 0 0 0 12 0 24 0 0 44 -$ 7,000$ 7,000$ 0 -$ -$ -$ 0 -$ -$ -$
3.9.A Bike and pedestrian counts (up to 12 locations)
Task 3 Totals 76 232 198 378 884 600 $ 123,464$ 124,064 $ 64 60 44 10 54 168 64 624 - $ 116,560$ 116,560 $ 74 116 32 222 - $ 53,680$ 53,680 $ 0 0 0 - $ - $ - $
3.OPT 1,500$
4 4.1 Project Close-Out Files 10 10 20 -$ 2,980$ 2,980$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$
4.2 Metrics Data Collection and Reporting 8 24 24 56 -$ 8,872$ 8,872$ 2 2 4 -$ 1,010$ 1,010$ 0 -$ -$ -$ 0 -$ -$ -$ Task 4 Totals 8 34 34 0 76 - $ 11,852$ 11,852 $ 2 2 0 0 0 0 0 4 - $ 1,010$ 1,010 $ 0 0 0 0 - $ - $ - $ 0 0 0 - $ - $ - $ Total Hours By Staff 92 322 280 402 1096 120 74 68 10 98 168 64 86 128 32 168 171 $155,324 $153,530 $59,920 $76,200
$1,200 $0 $0 $3,800
$156,524 $153,530 $59,920 $80,000
$449,974
$26,500
$476,474
Natelson Dale Total Cost
Labor Cost Labor Cost
Hours per
Task
Direct Labor Costs:
Material Direct Costs
Labor Cost
Travel &
Materials
Grand Total Cost Estimate with Optional Tasks
Day One Total Cost
Grand Total Cost Estimate
Optional Task Total
Project Close-Out and Reporting
Project Administration
Nelson/Nygaard Day One
Hours per
Task
Cost per
Task
Hours per
Task
Travel &
Materials
Travel &
Materials
Analysis
KTUA
Cost per
Task
Cost per
Task
Cost per
Task
Nelson/Nygaard Total Cost
Direct Labor Costs:
Material Direct Costs
Direct Labor Costs:
Travel & Material Direct Costs
KTUA Total Cost
Direct Labor Costs:
Material Direct Costs
Montebello Mobility Hub Connectivity Feasibility Study
Task 2 - OPTIONAL Bike and pedestrian counts (up to 12 locations) conducted by Counts Unlimited Natelson Dale
Hours per
Task
Travel &
Materials Labor Cost
ATTACHMENT B
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: John Soria, Director of Transportation
SUBJECT: ADOPT RESOLUTION NO. 25-72 AUTHORIZING THE CITY MANAGER
TO EXECUTE A GRANT AGREEMENT WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) TO FUND THE
MONTEBELLO MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
THROUGH THE SUSTAINABLE COMMUNITIES COMPETITIVE GRANT
PROGRAM
DATE: August 27, 2025
RECOMMENDATION (S):
It is recommended that the City Council:
1. Adopt Resolution No. 25-72, authorizing the City Manager to execute a grant agreement with the California Department of Transportation (Caltrans) to fund the Montebello Mobility Hub Connectivity (MMHC) Feasibility Study through the Sustainable Communities Competitive (SCC) Grant Program; and
2. Authorize the City Manager to take any additional related actions on behalf of the City of Montebello (City); and
3. Approve issuing a MMHC Feasibility Study Request for Proposals (RFP) in September 2025; and
4. Take such additional, related, action that may be desirable.
FISCAL IMPACT
CITY COUNCIL AGENDA REPORT –
The total anticipated project cost is $451,824. The budget breakdown is as follows:
Grant Award Total Local Match % Local Match Total Project Cost $400,000 $51,824 11.47% $451,824
Sufficient funding for the total local match of $51,824 will be provided through transit operation funds (Account Number 600-90-910-6040.10). Should the project exceed the awarded SCC Grant amount, the city will amend the Fiscal Year (FY) 2025-26 adopted operating budget accordingly. The preparation and release of the RFP will be completed by staff and will not require additional funding. Once a vendor is selected for consideration of award, the City Council may be requested to consider approving an agreement.
BACKGROUND
Caltrans is committed to providing a safe and reliable transportation network that serves all people while respecting the environment. In 2017, the California Legislature passed Senate Bill 1 (SB 1), the Road Repair and Accountability Act, which created a dependable funding source to maintain and enhance the State’s multimodal transportation system.
Through this legislation, approximately $25 million per grant cycle is allocated to SCC Grant Program, which supports the implementation of Regional Transportation Plans (RTP) and Sustainable Communities Strategies (SCS). These efforts aim to reduce greenhouse gas emissions by 40% below 1990 levels by 2030 and by 80% by 2050, contributing to the State’s climate goals.
On January 22, 2025, the City applied to the SCC Grant Program to fund the MMHC Feasibility Study. The study will address connectivity, accessibility, and sustainability challenges along four of the City’s key commercial corridors: Washington Boulevard, Whittier Boulevard, Montebello Boulevard, and Beverly Boulevard. These corridors serve as critical links for residents, businesses, and visitors, yet have long been constrained by inadequate transportation options, pollution, and the lack of sufficient infrastructure to support sustainable growth. The proposed study will assess these challenges and explore the potential for establishing mobility hubs as transit-oriented development centers along these corridors. These hubs will integrate transportation, housing, and local amenities, making it easier for residents to access public transit while reducing reliance on personal vehicles. By improving first-mile/last-mile connections, the project aims to reduce traffic congestion, promote environmentally friendly travel choices, and strengthen the city’s economic vitality and quality of life.
On July 1, 2025, the City received a Notice of Award (Attachment A) from the SCC Grant Program for the MMHC Feasibility Study. Staff recommend that the City Council consider adopting Resolution No. 25-72 (Attachment B), authorizing the City Manager to execute a grant agreement with Caltrans (Attachment C) to fund the MMHC Feasibility Study, in accordance with the specific and general conditions outlined to accept the SCC Grant funding award.
ANALYSIS
CITY COUNCIL AGENDA REPORT –
N/A
SUMMARY
Staff recommend that the City Council consider adopting Resolution No. 25-72, authorizing the City Manager to execute a grant agreement with Caltrans, to fund the MMHC Feasibility Study through the SCC Grant Program, in the amount of $451,824 (local match – $51,824); authorize the City Manager to take any additional related actions on the City’s behalf; approve issuing a Mobility Hub Connectivity Feasibility Study Request for Proposals (RFP) in September 2025; and take any additional related actions as deemed necessary
ATTACHMENT(S):
A. Attachment A – Caltrans Notice of Award
B. Attachment B – Resolution No 25-72
C. Attachment C – Caltrans Grant Agreement
Montebello Bus Lines
City of Montebello
REQUEST FOR PROPOSALS (RFP) No. 26-07
MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
November 20, 2025
ONLINE PROPOSAL SUBMITTAL ONLY THROUGH PLANET BIDS
NOTE: Updates, changes or addendums to the RFP are posted at:
https://pbsystem.planetbids.com/portal/33072/portal-home
ATTACHMENT C
RFP No. 26-07
2 Montebello Bus Lines
TABLE OF CONTENT
Section Page(s)
INTRODUCTION 4
COVER LETTER 5
TIMETABLE & SCHEDULE OF EVENTS 7
PROPOSAL SUBMISSION CHECKLIST 7
SECTION 1 - INSTRUCTIONS TO PROPOSERS 8
Proposal Format and Submittal
Examination of Proposal Documents
SECTION 2 - GENERAL TERMS AND CONDITIONS
9-16
Addenda
Clarifications
Discrepancies and Misunderstandings
Withdrawals of Proposal
References
Proposal Signatures
Pre Contractual Expenses
City of Montebello Rights
State Credentials and Taxes
Responsibility for Compliance with Legal Requirements
Confidentiality and Public Record
Joint Offers
Company Personnel
Single Proposal Response
Protest Procedures
Incorporation of Proposal into Agreement
Time of Completion
Payment
Contract Documents
Scope of Contract
Performance of Work
Award of Contract
Point of Contact
Evaluation of Proposals
Proposal Evaluation Criteria
SECTION 3 - OTHER REQUIREMENTS 17-18 Licensing and Permit Requirement
Liquidation Damages
Bond Requirements
SECTION 4 – FEDERAL REQUIREMENTS 19-33
Federal Funding, Incorporation of FTA Terms
Federal Changes
No Government Obligation to Third Parties
RFP No. 26-07
3 Montebello Bus Lines
Program Fraud and False or Fraudulent Statements or Related Acts Inspection and Retention of Records
Suspension and Debarment
Termination
Civil Rights Requirements
Disadvantaged Business Enterprise (DBE)
Buy America
Remedies/Sanctions for Breach of Contract
Federal Prohibited Interest
Lobbying
Clean Air Requirements
Clean Water Requirements
Cargo Preference
Fly America Requirements
State Labor Provisions/Labor Compliance/Contract Work Hours and Safety Standards Act
Seismic Safey
Safety and Health Regulation
Federal Energy Conservation Requirements
Recycled Products
Access Requirements for Individuals with Disabilities
Privacy Act
Federal Drug and Alcohol Requirements
SECTION 5 - SCOPE OF WORK 34-41
SECTION 6 - QUALIFICATIONS 42
SECTION 7 - FORM OF CONTRACT (SAMPLE) 43-53
SECTION 8 - FORMS AND CERTIFICATIONS 54-56
Letter of Transmittal
EXHIBITS 57
Exhibit A - Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
Exhibit B – References
Exhibit C – Insurance
Exhibit D – Cost Proposal Sheet
Exhibit E – Bidder’s List of Sub-Consultant (DBE and Non- DBE) Exhibit F – Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions
Exhibit G – Performance Guarantee Certification
Exhibit H – Performance Bond
Exhibit I – Irrevocable Standby Letter of Credit Certificate Exhibit J – Bank Draft
Exhibit K – Drug Free Workplace
Exhibit L – Compliance with 49 CFP Part 655
RFP No. 26-07
4 Montebello Bus Lines
INTRODUCTION
The City of Montebello (City), Montebello Bus Lines (MBL), invite s proposals from fully qualified and experienced consultants, licensed in the State of California, to conduct a study which will explore the potential for establishing mobility hubs along key commercial corridors to improve transit access and reduce vehicle dependency. The consultant’s role will be to assess any challenges and provide expert guidance on the development of mobility hubs as transit -oriented development centers. The consultant will ensure that the feasibility study is grounded in the latest practices and tailored to the City’s unique needs and opportunities. The consultant will be tasked with developing a detailed, evidence-based roadmap for achieving these goals, ensuring the project is both effective and feasible for the City of Montebello. The consultant will help design and implement an inclusive engagement strategy that involves local stakeholders, residents, and businesses, with a special focus on engaging underserved communities.
The City operates MBL to provide reliable and efficient public transportation services to the residents of Montebello and neighboring communities. As the third -largest municipal bus system in Los Angeles County, MBL proudly serves 2.6 million passengers a year throughout the communities of Alhambra, Bell Gardens, San Gabriel, Boyle Heights, Commerce, Downtown Los Angeles, East Los Angeles, La Mirada, Montebello, Monterey Park, Pico Rivera, Rosemead, South Gate, and Whittier.
In addition, the City reserves the right to reject any or all proposals, to waive information or irregularities to the extent permitted by law in any proposal received , and to be the sole judge of the merits of the respective proposals received.
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5 Montebello Bus Lines
DATE: November 20th, 2025
ATTENTION: PROSPECTIVE PROPOSERS
SUBJECT: REQUEST FOR PROPOSAL (RFP) NO. 26-07
TITLE: CITY OF MONTEBELLO and MONTEBELLO BUS LINES
MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
The City of Montebello (City), Montebello Bus Lines (MBL), is seeking proposals from fully qualified and experienced consultants, licensed in the State of California, to explore the potential for establishing mobility hubs along key commercial corridors to improve transit access and reduce vehicle dependency.
The consultant’s role will be to assess any challenges and provide expert guidance on the development of mobility hubs as transit -oriented development centers. The consultant will ensure that the feasibility study is grounded in the latest practices and tailored to the City’s unique needs and opportunities. If the consultant finds the project to be feasible, they will be tasked with developing a detailed, evidence-based roadmap for achieving these goals, ensuring the project is effective for the City. The consultant will help design and implement an inclusive engagement strategy that involves local stakeholders, residents, and businesses, with a special focus on engaging underserved communities. Additionally, the consultant will be responsible for ensuring compliance with all applicable regulations and safety standards throughout the contract term.
The term of the proposed agreement shall be a two-year (2-year) term, commencing upon the date of execution between the City and the successful consultant.
A Pre-Proposal Meeting will be held on Monday, December 8th, 2025. The meeting will convene at 3:00pm Pacific Standard Time in the Transportation Building located at 400 South Taylor Avenue, Montebello. A facility walk-thru will follow the meeting.
It is highly recommended that all potential proposers (“Proposers”) attend this important meeting. All correspondence, communications, and contact concerning any aspect of this solicitation or offers shall be only with the following person [or his designat ed representative if applicable] (hereinafter, the “City’s Point of Contact”).
Name: Leslie Peralta
Title: Senior Management Analyst
Address: 400 S. Taylor Ave.
Montebello, CA 90640
Telephone: (323) 558-1625 ext.1344
E-mail: [email protected]
Only substantive inquiries will receive a response. All substantive questions submitted in writing , as outlined below, will be responded to according to the guidelines contained herein. Responses will be in writing and will be provided to all prospective Proposers and placed on the City ’s website. Responses to questions or comments regarding this RFP provided by any other department, employee, or City department other than the City’s Point of Contact set forth above shall not be considered valid and the City will not be bound by any such comments o r responses. Inquiries received via telephone or orally in- person will not receive a response.
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Proposals must b e received by 3:00pm Pacific Standard Time , on Monday, January 5th, 202 6, and submitted in accordance with the instructions contained in this RFP. No exceptions will be granted regardless of reason or circumstances.
All proposals must contain an original signature by an authorized officer of the company.
The successful Proposer will be required to comply with all applicable Equal Opportunity Laws and Regulations. The City hereby notifies all prospective Proposers that the City will require each Proposer affirmatively demonstrate that Disadvantaged Business Enterprises are afforded full opportunity to participate in the performance of contracts and sub-contracts financed in part or in whole under this RFP and will not be discriminated against on the grounds of race, color, gender, age, or national origin in consideration for an award.
The City reserves the right to reject any or all proposals, to accept all or any part of any proposal, to waive any informality or minor irregularities in any proposal received to the extent permitted by law and where such action best serves the interest of the City , and to be the sole judge of the merits of the respective proposal received.
The City and MBL are committed to ensuring that no person is excluded from participation in, or denied the benefits of its programs and/or services on the basis of race, color or national origin in accordance with FTA Circular 4704.1 and Title VI of the Civil Rights Act of 1964, as amended ("Title VI"). In addition to Title VI, NTS also prohibits discrimination based on sex, age or disability.
Any person who believes he or she has been subjected to discrimination under Title VI can file a complaint with MBL. For more information on M BL’s Civil Rights Program, and the procedures to file a complaint, contact:
Name: John Soria
Title: Director of Transportation
Address: 400 S. Taylor Ave.
Montebello, CA 90640
Telephone: (323) 558-1625, ext. 1315
Fax Number: (323) 887-4643
E-mail: RideMBL.com
You may also contact the Federal Coordination and Compliance Office, Civil Rights Division at the Title VI Hotline: 888-TITLE-06 (888-848-5306) or send a letter to:
U.S. Department of Justice
Civil Rights Division
Federal Coordination and Compliance Section, NWB
950 Pennsylvania Avenue, N.W. Washington, D.C. 20530
More information on Title VI is available from the Justice Department online at www.justice.gov
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TIMETABLE & SCHEDULE OF EVENTS (30-90 Days)
Scheduled Tasks Scheduled Date
Issuance of RFP Thursday November 20th, 2025
Pre-Proposal Meeting Monday December 8th, 2025, at 3:00 PM PST Deadline to Submit Questions Thursday December 11th, 2025, at 3:00 PM PST Responses to Questions Provided Thursday December 18th, 2025 Deadline to Submit Proposals Monday January 5th, 2026, at 3:00 PM PST Presentations & Intent to Award January
PROPOSAL SUBMISSION CHECKLIST
This checklist must be completed and returned with the Proposal. Failure to return this checklist may be cause for considering the Proposal non-responsive.
Description Section/
Page
Proposer shall
initial here
1 Proposal Page # 5
2 Letter of Transmittal Page # 40
3 Licensing, Permits, and Certificates Page # 17
4 Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
Exhibit A
5 References Exhibit B
6 Insurance Exhibit C
7 Cost Proposal Sheet Exhibit D
9 Bidder’s List of Sub-consultant(s) (DBE and Non-DBE) Exhibit E 10 Certification Regarding Debarment, Suspension…. Exhibit F 11 Performance Guarantee Certification Exhibit G
12 Performance Bond Exhibit H
13 Irrevocable Standby Letter Of Credit Certificate Exhibit I 14 Bank Draft Exhibit J
15 Certification of Drug-Free Workplace Exhibit K
16 Certificate of Compliance with 49 CFR Part 655 Exhibit L
OPTIONAL ITEMS
15 Requests for exceptions or deviations. Page # 8
Company Name:
Name of Proposer initialing document (print):
Email address of Company Contact:
Signature:
Title:
Date:
RFP No. 26-07
8 Montebello Bus Lines
SECTION 1 - INSTRUCTIONS TO PROPOSERS
PROPOSAL FORMAT AND SUBMITTAL
Proposals can be submitted via the https://pbsystem.planetbids.com/portal/33072/portal-home Portal (accessed through the City of Montebello’s official website at https://cityofmontebello.hosted2.civiclive.com/cms/One.aspx?portalId=58756&pageId=84839)up to the hour of 3:00 p.m. on Monday, January 5th, 2026.
All proposals must contain an original signature by an authorized officer of the company. Proposals received after the above listed date and time will not be considered.
Proposals shall not include a photocopy of the following:
· INSTRUCTIONS TO PROPOSERS,
· QUALIFICATIONS,
· SCOPE OF WORK.
Proposals shall be typed, single-spaced, and submitted on 8 1/2“x11” paper. Proposals shall not include any unnecessarily elaborate or promotional material. Proposals may not be modified or corrected after being opened unless an addendum is issued requesting resubmissions. Proposals will not be valid until all information has been verified and Proposers’ references have been checked. All proposals shall be accompanied by a completed and signed letter of transmittal provided as a part of this RFP.
All requests for exceptions or deviations because of this RFP shall be clearly identifiable by a separate section of the Proposer’s submitted proposal for review by the City. It shall be the City’s right to accept or reject any portion of the submitted requests.
Proposals shall be submitted in accordance with the form prescribed herein. Failure to respond in this manner may render the proposal non -responsive. Unauthorized conditions, limitations, or provisions attached to a Proposal will render the proposal non-conforming and non-responsive and may cause its rejection. The completed proposal shall be without interlineations, alterations, or erasures. Proposer submitting basic conforming proposals may choose to submit alternate proposals as complete and separate offers, if the alternate proposal offers technical or other improvements or modifications, which are to the overall benefit to the City. Any and all alternate proposals must be submitted in writing and included with the original proposal, conforming to the requirements as stated herein. No verbal modifications will be accepted.
Proposal documents shall be deemed to include by reference each and every one of the following:
1. Request for Proposal (RFP)
2. Addenda to RFP
3. Supplements to RFP
4. All other required forms
EXAMINATION OF PROPOSAL DOCUMENTS
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By submitting a proposal, Proposer represents that: (1) Proposer has thoroughly examined and become familiar with the Scope of Work required under this RFP, (2) Proposer comprehends all conditions that may impact the proposal, (3) Proposer has reviewed all addenda, and (4) Proposer is capable of providing the equipment, goods and services necessary to perform the Scope of Work and/or meet the specifications outlined in this RFP, in a manner that meets the City’s objectives. Failure to examine the documents and inform themselves shall be at the Proposers’ own risk. A Proposer shall have no claim against the City based upon ignorance of or misunderstanding of the RFP documents. Once the award has been made, failure of a Proposer to have read all the conditions, instructions , and the agreement shall not be cause to alter any term of the agreement nor shall such failure provide valid grounds for a Proposer to withdraw its proposal or to seek additional compensation.
SECTION 2 – GENERAL TERMS AND CONDITIONS
ADDENDA
Any changes made by the City to the requirements in this RFP will be made by written addenda. Any written addenda issued to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. The City will not be bound by any modifications to or deviations from t he requirements set forth in this RFP as the result of oral instructions. The City reserves the right to revise or withdraw this RFP at any time and for any reason.
CLARIFICATIONS
Should a Proposer require clarifications of this RFP, the Proposer shall notify the contact person identified in this RFP in writing. Should the City, in its sole discretion, determine that the point in question is not clearly and fully set forth; the City will issue a written addendum clarifying the matter. Said addendum shall be posted on the https://pbsystem.planetbids.com/portal/33072/portal-home web page.
All questions, clarifications or comments must be submitted no later than 3:00 pm, Thursday, December 11th, 2025. No questions will be answered individually by the City or Transportation Department.
Requests for clarification, questions and comments must be clearly posted on the PlanetBids Q & A section. The City is not responsible for failure to respond to a request that has not been submitted in accordance with this section.
Responses by the City to the clarifications, comments and questions will be communicated via PlanetBids.
Every attempt will be made to provide responses to all Proposers in accordance with the procurement schedule for this RFP. Inquiries received after the deadline will not be accepted and will be returned to the sender without a response.
Requests for clarifications and questions should be formatted in the following manner:
1. Section
2. Paragraph number
3. Page number
4. Text of passage being questioned
5. Question
DISCREPANCIES AND MISUNDERSTANDINGS
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Proposing companies must satisfy themselves by personal examination of any work site, drawings, Scopes of Work, and by any other means as they may believe necessary, as to the actual physical conditions, requirements, and difficulties under which the work must be performed. No proposing company shall, at any time, after submission of the proposal, make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in any plans, specifications, or other document s provided, shall be called to the attention of the Buyer and clarified prior to the submission of proposals.
WITHDRAWAL OF PROPOSALS
Proposers may withdraw their proposals in writing, provided that such requests are received by the City prior to the scheduled deadline for Proposal submission or within six months following the scheduled deadline for Proposal submission when no contract has been awarded.
REFERENCES
All reference information requested in this RFP and specified in the form included in this RFP must be submitted with the proposal. Refer to Exhibit B.
At the discretion of the Evaluation Committee, the City may elect to perform site visits at the Proposer’s customer locations. These optional site visits will be in addition to any presentations and/or technical demonstrations. Some or all RFP Evaluation Committee members may travel, at City expense, to sites at which finalist proposers are performing like services. The purpose of such visits shall be to provide the evaluation team with an increased understanding of the process and assess the proposer’s implementation and performance.
PROPOSAL SIGNATURES
If an individual makes the proposal, it shall be signed, and the full name and address of the Proposer shall be given.
If a partnership makes the proposal, it shall be signed with the partnership name, by a member of the partnership who shall sign by name and the name and address of each partner shall be given.
If a corporation prepares the proposal, the name of the corporation shall be provided and signed by two (2) duly authorized Officers and, if available, stamped with the corporate seal, and the names and titles of all officers of the corporation shall be given. If a corporation provides a certified letter stating that one (1) duly authorized officer signature is binding for the corporation, this will suffice to omit the second signature requirement in the proposal. Certified letter is to be included in the proposal accompanied with the Letter of Transmittal.
PRE-CONTRACTUAL EXPENSES
The City will be under no obligation for payment of pre -contractual expenses. Pre-contractual expenses are defined as expenses incurred by proposer in:
· Preparing the proposal in response to this request.
· Submitting that proposal to the City.
· Negotiating with the City any matter related to this proposal, and/or
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· Any other expenses incurred by the Proposer prior to date of award.
CITY OF MONTEBELLO RIGHTS
In its discretion, the City reserves the right to:
1. Reject any and/or all proposals for no reason or any reason including but not limited to the following:
a. The proposal is incomplete, non-responsive, obscure, irregular or lacking necessary detail and specificity.
b. The Proposer, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.
c. The Proposer failed or neglected to complete and submit any information within the time specified by the City, and as may be otherwise required herein.
2. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform.
3. Accept all or any part of a proposal.
4. Cancel the entire RFP;
5. Issue subsequent RFPs; and/or
6. Waive any errors or informalities in any proposal, to the extent permitted by law.
STATE CREDENTIALS AND TAXES
The Proposer shall be appropriately licensed in accordance with the laws of the State of California for the work to be performed. The cost for any required licenses and/or permits shall be the responsibility of the successful Proposer. The successful Proposer is liable for any and all taxes due as a result of the contract.
RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS
The Proposer’s products, services, and facilities shall be in full compliance with all applicable Federal, State and local regulations, standards and ordinances, regardless of whether or not they are referred to in the RFP.
CONFIDENTIALITY AND PUBLIC RECORD
All Proposers are hereby put on notice that each Proposal received shall become the exclusive property of the City. Notwithstanding authorized exemptions and privileges, each proposal shall be subject to disclosure according to the California Public Records Act and/or the Federal Freedom of Information Act.
The City shall not in any way be liable or responsible for the disclosure if required to do so by law.
JOINT OFFERS
Where two or more Proposers desire to submit in response to this RFP, they shall do so on a prime -sub consultant basis rather than as a joint venture. The City intends to contract with a single firm and not with multiple firms doing business as a joint venture. Any proposal submitted on behalf of any form of joint venture or partnership between two (2) existing Proposers may be considered collusive and may be rejected as non-responsive.
COMPANY PERSONNEL
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It shall be the burden of the successful Proposer to ensure all personnel possesses qualifications and/or experience. All personnel required to perform the services herein shall be secured at the expense of the successful Proposer. Personnel shall not be employees of or have any contractual relationship with the City. Successful Proposer’s personnel shall always conduct themselves in a professional manner to all City employees. Rude or discourteous behavior by the successful Proposer will not be tolerated a nd the offense can be justification for termination of contract. All sub -consultants of successful Proposer shall abide by all the requirements set forth in this section.
SINGLE PROPOSAL RESPONSE
If only one proposal is received in response to this RFP, a detailed cost/price proposal may be requested of the Proposer. A cost or cost and price analysis and evaluation and/or audit of the cost may be performed in order to determine if the price is fair and reasonable. If the City determines a cost analysis is required, Proposer must be prepared to provide, upon request, cost summaries of estimated costs (i.e. labor, equipment, supplies, overhead costs etc.) and documentation supporting all cost elements.
PROTEST PROCEDURES
All protests must be filed in accordance with the following:
1. The protest must be in writing and identify the solicitation (RFP) number.
2. The protest must be submitted by some return receipt method or guarantee of delivery that insures that the protest was received in a timely manner. The City is not responsible for lost or delayed deliverables.
3. The party’s standing to protest must be identified.
4. Identification of the specific provision, law, regulation, specification, procedure or policy violated.
5. A statement of the relief requested.
Protests related to the content of the RFP shall be received no later than ten (10) days before the proposal due date. Protests related to matters other than the content of the RFP shall be received no later than five (5) days after proposal opening. If the protest does not comply with the preceding requirements, it may not be evaluated and may be returned to the protestor.
All protests shall be submitted to the contact person identified in this solicitation. If the solicitation is funded with Federal Transit Administration (FTA) monies, a protest may be filed with the FTA. However, the FTA only accepts protests alleging that a grantee failed to have written protest procedures or did not comply with those procedures or protests that involve a conflict of interest or fraud.
INCORPORATION OF PROPOSAL INTO AGREEMENT
This RFP and the Proposer’s response, including all promises, warranties, commitments and representations made in the successful proposal, shall be binding and incorporated by reference in the City’s contract with the successful Proposer.
TIME OF COMPLETION
The Contract time shall commence from the date on the Notice to Proceed (NTP) as authorized in writing by the City. The services shall be completed within the time period specified in the Request for Proposal. In case the services under the terms of these provisions and related p rofessional contract shall be necessarily
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delayed because of strike, injunctions, government controls, or by reasons of any cause or circumstances beyond the control of the successful consultant (the “Consultant”), the time of completion shall be extended by a number of days to be determined in each instance by mutual agreement between the Consultant and MBL.
PAYMENT
A separate invoice, referencing the respective purchase order number, shall be issued in duplicate for each invoice shown in the payment schedule, and addressed to:
City of Montebello
Attn: Accounts Payable
1600 West Beverly Boulevard
Montebello, California 90640
Payment will be made within thirty (30) days after acceptance and approval of invoice.
Payment Schedule: Quarterly
Provide One (1) invoice quarterly.
CONTRACT DOCUMENTS: ORAL CHANGES / CONTRACT TERMINATION Oral Changes: Oral changes and oral change orders are not permitted. All proposed changes must be submitted in writing to, and approved by, MBL prior to becoming a contract modification.
Contract Termination: MBL may terminate any resulting contract for convenience at any time by giving the Consultant five (5) days’ written notice thereof. Upon termination, MBL shall pay the Consultant his allowable cost incurred to date of termination, and those costs deemed reasonably necessary by MBL to affect such termination, determined in accordance with Part 1-8.705-1 of the Federal Procurement Regulations (41CFR 1-8) or other applicable portion(s) of said Regulations. In addition, MBL shall pay th e Consultant a percentage of the project, which relates to contract work accomplished to date of termination. The effective date of termination shall be the date of Notice of Termination.
In the event the Consultant breaches the terms or violates the conditions of the contract, and does not within ten days, thereafter, cure such breach of violation, MBL may immediately terminate the Contract for default. The consultant shall be liable for all costs incurred by MBL because of such default.
SCOPE OF CONTRACT
The Consultant shall provide all services necessary as per the Scope of Work described in this Request for Proposal.
PERFORMANCE OF WORK
It is the intent of these specifications to provide only services of the highest quality. The cost to be quoted and submitted shall include all items of service and any other costs necessary to fully complete the work pursuant to the provisions. It is the aim of these specifications that the Consultant provide complete services of the type prescribed. Any items omitted from such specifications which are clearly necessary for the completion of such services shall be considered a portion of such services, although not directly specified or
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called for in these specifications. No advantage shall be taken by the Consultant in the omission of any detail which goes to make the services complete, even though such detail is not mentioned in these specifications.
AWARD OF CONTRACT
The contract resulting from this RFP (or the “Agreement”) will be awarded to the responsive and responsible Proposer whose proposal, conforming to the requirements of the RFP, is determined to be the most advantageous (“Best Value” as described in the Federal Transit Administration Circular 4220.1F) to the City, based on the Evaluation Criteria. No agreement shal l exist until the City C ouncil or the City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to:
(a) Accept all or any part of a proposal;
(b) Reject any or all proposals for any reason;
(c) Waive any informality or minor errors to the extent permitted by law; (d) Award the Agreement as the interest of the City may require; (e) Cancel the entire RFP; or
(f) Issue subsequent RFPs.
An Evaluation Committee comprised of MBL staff, in accordance with the proposal Evaluation Criteria set forth in Evaluation Criteria section of this RFP, will evaluate all the proposals. During the evaluation period, the City may interview some or all the proposing firms. Proposers should be aware; however, that award may be made without interviews or further discussions.
The City may negotiate contract terms with the selected Proposer prior to award and expressly reserves the right to negotiate with several Proposers simultaneously and, thereafter, to award a contract to the Proposer offering the most favorable terms to the City. However, negotiations may or may not be conducted with Proposers; therefore , the proposal submitted should contain the most favorable terms and conditions, since the selection and award may be made without discussion with any Proposer.
No agreement shall exist until the City Council or City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to reject any and all proposals for any reason, to waive any informality or minor errors as determined by the City in any proposal and to award the Agreement as the best interests of the City may require. The award, if any, may be made by the City within ninety (90) calendar days after the opening of the proposals.
POINT OF CONTACT
This RFP is issued by the City, and the Management Analyst will be the sole point of contact (“Point of Contact”) during the RFP submission and procurement process. Communications initiated by respondents to this RFP with members of the City Council, or officers, personnel or employees of the City, other than as coordinated by the Point of Contact, may be grounds for disqualification. Any inquiries or requests during this submission or procurement process shall be submitted in writing to the following Point of Contact:
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City of Montebello Transportation Department
Attention: Leslie Peralta
Senior Management Analyst
400 South Taylor Ave.
Montebello, CA 90640
(323) 558-1625 ext. 1344
Email: [email protected]
If the Point of Contact determines a response to any such inquiry is warranted, said response will be issued to all prospective Proposers via PlanetBids.com.
EVALUATION OF PROPOSALS
MBL uses a selection process in which proposals contain both price and qualitative components, and award is based upon a combination of price and qualitative considerations. Qualitative considerations may include experience and qualifications, technical ap proach, quality of proposed personnel, and/or management plan. The award selection is based upon consideration of a combination of technical and price factors to determine the offer deemed most advantageous to MBL.
An evaluation committee will be appointed to review all proposals. The committee will be comprised of MBL staff. Committee members will initially evaluate each proposal using the pass or fail criteria identified herein. Proposers who pass this first stage of testing will progress to the next step in the evaluation.
MBL will evaluate the offers based on the following criteria: Pass/Fail Criteria • Proposer has demonstrated the ability to meet the insurance requirements described in the Agreement. Proof of ability, for example a sample certificate with another agency, or a statement that the Proposer can meet the insurance requirements in the RFP should be attached to proposal.
• Proposer has demonstrated evidence of good standing. If the Proposer is a corporation or limited liability company, provide evidence that it is in good standing in the state of its incorporation/organization and qualified to do business in California. If the Proposer is a partnership or joint venture, provide such e vidence for all partners or members. The evidence provided must be in the form of (i) an official certificate of good standing issued by the state of incorporation/organization and (ii) qualification to do business issued by the California Secretary of State. If the Proposer is operating under a fictitious name or trade name, provide evidence that the Proposer has filed for and/or registered the fictitious name with the county where the Proposer’s business is located.
On the completion of the initial Pass/Fail review, the committee will evaluate proposals using the two - step process. Qualitative considerations will be reviewed and scored first without attention to the price.
The committee will then present the cost and p rice proposals and evaluate and score them accordingly.
During the qualitative evaluation, the committee, at its sole discretion, may contact any or all the Proposers with specific questions or requests for clarification. After both the qualitative and cos t/price proposals have been evaluated and scored, the committee will arrive at a “comprehensive proposal score” for each proposal. A list of top-ranked proposals within a competitive range will be developed based upon the total comprehensive scores provided by committee members. At this time, the committee may decide
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that the evaluation process is complete and submit a final recommendation to the Director of Transportation.
The committee may ask the Proposers to consider the dialog of negotiations and revise their proposals. A deadline will be set for the submission of the revised proposals. If a Proposer is unable to meet the deadline or chooses not to revise its proposal, its ’ existing proposal will be rescored along with revised proposals in the same manner as the original proposals.
EVALUATION CRITERIA
Award will be made to the Offeror whose proposal offers the best value to the City. Proposals that meet the pass/ fail criteria now will be evaluated in accordance with the following criteria:
QUALITATIVE CONSIDERATIONS
The Proposer’s Qualitative Proposal will be evaluated based on the following factors, each having the weighted value set forth below (100 potential points in total):
1 Project Management Plan
The proposal shall contain a detailed explanation of the project and not a reiteration of the RFP itself. The information offered should be a compendium of the Proposer’s knowledge of the standards outlined in the Scope of Work.
20 points
2 Proposed Project Team
Qualifications and experience of management and staff and other personnel; comprehensiveness of plan and team’s familiarity with the mobility hub feasibility study.
10 points
3 Qualifications and Experience
Demonstrate experience completing a mobility hub feasibility study of the same or similar magnitude. Presentation of a catalog of mobility hub feasibility study experience and expertise most advantageous to the City.
15 points
4 Technical Approach
Consultant will submit with their proposal a written plan of action. Plan of action shall include contact persons and schedule adherence, as well as invoicing process.
Understanding of the RFP requirements and illustrating the ability to meet performance objectives, compliance with all technical and administrative requirements, financial viability, accounting, and reporting.
30 points
TOTAL 75 points
Price Considerations
The Price proposals will be evaluated as follows:
5 Price 25 points
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The Proposer’s price proposal will be compared to the proposal with the Best Value to the City. The best value responsive price will receive the total weighted value for this criterion.
TOTAL 25 points
SECTION 3 - OTHER REQUIREMENTS
LICENSING AND PERMITS
The Consultant shall be licensed , bonded, and experienced in performing the services described in the Scope of Work and shall provide evidence of current licensing and permits as required by local, State, and Federal regulations in providing such services.
LIQUIDATION DAMAGES
MBL commits to working cooperatively with the Consultant to resolve personnel and Contract performance challenges as they may arise, however, certain proven contractual violations may result in the assessment of liquidated damages at MBL’s discretion.
Whenever assessed, MBL and CONSULTANT/LESSOR agree that in case the item or equipment embraced in this Proposal shall not have been completed due to the failure of the CONSULTANT/LESSOR, MBL should recover said sum or sums of money, equal to the cost of engineering, inspection of work, and any additional and other expenses incurred from the CONSULTANT/LESSOR, from the surety or from both.
The amount of these deductions shall be assessed as liquidated damages and are not to be considered penalties. For admin istrative purposes, $100 per -hour “not to exceed $1,200 per -day,” for every day beyond the specified date, as extended, shall be withheld as a special reserve to be applied as liquidated damages, if any, the amount of said damages to be determined as per the above-mentioned method.
BOND REQUIREMENTS
Bid Guarantee
The Consultant shall furnish a bid guarantee in the form of a bid bond, or certified treasurer’s or cashier’s check issued by a responsible bank or trust company, made payable to the City. The amount of s uch guaranty shall be equal to 5% of the bid price.
In submitting this bid, it is understood and agreed by the Consultant that the City reserves the right to reject all bids, or part of any bid, and it is agreed that the Bid may not be withdrawn for a period of ninety (90) days subsequent to the opening of bids, without the written consent of City.
It is also understood and agreed that if the undersigned bidder should withdraw any part or all of his bid within ninety (90) days after the bid opening without the written consent of the City, or refuse or be unable to enter into an agreement as provided above, or refuse or be unable to furnish adequate and acceptable Performance and Payment Bonds, or refuse or be unable to furnish adequate and acceptable insurance, as provided above, it shall forfeit its bid guarantee to the extent City’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security thereof.
It is further understood and agreed that to the extent the defaulting Consultant's bid guarantee shall prove inadequate to fully recompense the City for the damages occasioned by default, then the undersigned Consultant agrees to indemnify the City and pay over to the City the difference between the bid guarantee and City’s total damages so as to make City whole.
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The undersigned understands that any material alteration of any of the above or any of the material contained herein, other than that requested will render the bid unresponsive (Exhibit H. Performance Bid Guarantee). A copy of the bid bond can be submitted via the PlanetBids Portal https://pbsystem.planetbids.com/portal/33072/portal-home.
Performance Guarantee
A Performance Guarantee in the amount of 10% of the Agreement value is required by the City to ensure faithful performance of the Agreement. Either a Performance Bond or an Irrevocable Standby Letter of Credit shall be provided by the Consultant and shall remain in full force for the term of the Agreement.
The successful Consultant shall certify that it will provide the requisite Performance Guarantee to the City within ten (10) business days from Agreement execution (Exhibit I. Performance Bond). The City requires all Performance Bonds to be provided by a fully qualified surety company acceptable to the City and listed as a company currently authorized under 31 C.F.R. part 22 as possessing a Certificate of Authority as described hereunder. The City may require additional performance bond protection when the contract price is increased. The increase in protection shall generally equal 100 percent of the increase in the contract price. The City may secure additional protection by directing the Consultant to increase the amount of the existing bond or to obtain an additional bond.
If the Consultant chooses to provide a Letter of Credit as its Performance Guarantee, the City shall furnish with its bid, certification that an Irrevocable Standby Letter of Credit will be furnished should the Bidder become the successful Consultant. The Consultant shall also provide a statement from the banking institution certifying that an Irrevocable Standby Letter of Credit for the action will be provided if the Contract is awarded to the Bidder. The Irrevocable Stand-By Letter of Credit will only be accepted by the City if:
1. A bank in good standing issues it. The City will not accept a Letter of Credit from an entity other than a bank.
2. It is in writing and signed by the issuing bank.
3. It conspicuously states that it is an irrevocable, non-transferable, “standby” Letter of Credit.
4. The City is identified as the Beneficiary.
5. It is in an amount equal to 100% of the Contract first year value. This amount must be in U.S. dollars.
6. The effective date of the Letter of Credit is the same as the effective date of the Contract.
7. The expiration date of the Letter of Credit coincides with the term of this Agreement.
8. It indicates that it is being issued to support the obligation of the Consultant to perform under the Contract. It must specifically reference the Contract between the City and the Consultant the work stipulated herein.
The issuing bank’s obligation to pay will arise upon the presentation of the original Letter of Credit and a certificate and draft (similar to the attac hed forms contained in Exhibit J . Irrevocable Stand-By Letter of Credit Certificate and Exhibit K. Bank Draft) to the issuing bank’s representative at a location and time to be determined by the parties. This documentation will indicate that the Consultant is in default under the Contract.
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SECTION 4 – FEDERAL REQUIREMENTS
Federal Funding, Incorporation of FTA Terms
The preceding provisions include, in part, certain standard terms and conditions required by the U.S.
Department of Transportation ("DOT"), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in Federal Transit Administration ("FTA") Circular 4220.1F or its successors are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA-mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The CONTRACTOR shall not perform any act, fail to perform any act or refuse to comply with any AGENCY requests that would cause AGENCY to be in violation of the FTA terms and conditions.
Federal Changes
The CONTRACTOR shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between AGENCY and FTA, as they may be amended or promulgated from time to time during the term of this Contract. CONTRACTOR’S failure to so comply shall constitute a material breach of this Contract.
No Government Obligation to Third Parties
The AGENCY and CONTRACTOR acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal Government is not a part to this Contract and shall not be subject to any obligations or liabilities to the AGENCY, CONTRACTOR, or any other party (whether or not a party to that Contract) pertaining to any matter resulting from the underlying Contract.
The CONTRACTOR agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the Subcontractor who will be subject to its provisions.
Program Fraud and False or Fraudulent Statements or Related Acts
The CONTRACTOR acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §§ 3801, et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R.
Part 31, apply to its actions pertaining to this project. Upon exec ution of the underlying Contract, the CONTRACTOR certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying Contract of the FTA -assisted project for which this Contract work is being performed.
In addition to other penalties that may be applicable, the CONTRACTOR further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the CONTRACTOR to the extend the Federal Government deems appropriate.
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The CONTRACTOR also acknowledges that if it makes, or caused to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the CONTRACTOR, to the extent the Federal Government deems appropriate.
The CONTRACTOR agrees to include the above two clauses in each sub -contract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clauses shall not be modified, except to identify the Sub-contractor who will be subject to the provisions.
Inspection and Retention of Records
The CONTRACTOR shall permit authorized representatives of the AGENCY, the FTA Administrator, and the Comptroller General of the United States to inspect and audit all data and records of the CONTRACTOR relating to its performance and its sub-contracts under this Contract from the date of the Contract through and until the expiration of three years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contr act, in which case CONTRACTOR agrees to maintain same until the AGENCY, the FTA Administrator, and the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or excep tions related thereto. The AGENCY retains ownership of all project documents and records maintained by the CONTRACTOR on behalf of the AGENCY.
Suspension and Debarment
This Contract is a covered transaction for purposes of 49 CFR Part 29. As such, the CONTRACTOR is required to verify that none of the CONTRACTOR, its principals, as such defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945.
The CONTRACTOR is required to comply with 49 CFR 29, Subpart C and must include this requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.
By signing and submitting its proposal or proposal, the Proposer or Proposer certifies as follows:
The certification in this clause is a material representation of fact relied upon by the AGENCY. If it is later determined that the Proposer or Proposer knowingly rendered an erroneous certification, in addition to remedies available to the AGENCY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Proposer or Proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any cont ract that may arise from this proposal. The Proposer or Proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.
Termination
Pursuant to the Contract, in the event that either Party hereto fails or refuses to perform any of the provisions of this Contract at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
For any breach deemed by the non-defaulting party to constitute a material breach, the defaulting party is required to cure the breach within five (5) calendar days upon receipt of written notice. For any breach deemed by the non-defaulting party to constitute a non-material breach, the defaulting party is obligated
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to cure such breach within ten (10) calendar days upon receipt of written notice. However, if the nature of the non-material breach requires more than ten (10) days to cure, the defaulting party shall have thirty (30) days to diligently pursue and complete a cure.
In addition to any other available legal or equitable rights or remedies, if the default is not cured within the time periods described above, the non-defaulting party may terminate this Contract by giving written notice thereof to the defaulting party, setting forth the effective date thereof.
The AGENCY shall have the option, at its sole discretion and without cause, of terminating this Contract in whole, or in part, by giving ten (10) business days’ written notice to CONTRACTOR. Upon the termination of this Contract as provided herein, the AGE NCY shall provide to CONTRACTOR the part of Compensation which would otherwise be payable to CONTRACTOR for services CONTRACTOR had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by AGENCY, the Parties agree that CONTRACTOR shall be reimbursed for any “non-refundable” costs that CONTRACTOR has incurred for its services under this Contract, provided that: (1) such “non -refundable” costs were i ncurred by the CONTRACTOR prior to the date of termination, and (2) that CONTRACTOR provides the AGENCY with adequate proof that CONTRACTOR incurred the costs, and is unable to be seek a refund for such costs.
Such “nonrefundable” costs may include, but ar e not limited to, travel reservations incurred by CONTRACTOR for its performance of services under this Contract. CONTRACTOR agrees to cease all work under this Contract on or before the effective date of any notice of termination. Pursuant to the Contract, all AGENCY data, documents, objects, materials or other tangible things shall be returned to the AGENCY upon the termination or expiration of this Contract.
Civil Rights Requirements
During the performance of this contract, the CONTRACTOR agrees as follows:
A. Nondiscrimination – In accordance with Title VI of the Civil Rights Act, the CONTRACTOR agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability.
B. Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying Contract:
1. Race, Color, Creed, National Origin, Sex - The CONTRACTOR agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be lim ited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
2. Age - The CONTRACTOR agrees to refrain from discrimination against present and prospective employees for reason of age.
3. Disabilities - The CONTRACTOR agrees that it will comply with the requirements of U.S.
Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities.
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C. The CONTRACTOR also agrees to include these requirements in each sub -contract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.
Disadvantaged Business Enterprise (DBE)
AGENCY Assurance: AGENCY shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any U.S. Department of Transportation (DOT) -assisted contract, or in the administration of its DBE Program. AGENCY shall take all necessary and reasonable steps under Part 26, Title 49 o f the Code of Federal Regulations (CFR), to ensure nondiscrimination in the award and administration of DOT-assisted contracts. AGENCY’S DBE Program, as required by 49 CFR Part 26, and as approved by DOT, is incorporated by reference in this Contract. Implementation of this DBE Program is a legal obligation and failure to carry out its terms shall be treated as a violation of this Contract. Upon notification to AGENCY of its failure to carry out its approved program, the DOT and/or the Federal Transit Administration (FTA) may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. §§ 3801 et seq.).
Annual Overall Goal : In accordance with 49 CFR Part 26, “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs,” the AGENCY is required to establish an annual overall goal for the participation of DBEs in all contra cts utilizing federal financial assistance. For the current fiscal year, the AGENCY has established a DBE participation goal of Three percent (3%).
AGENCY’S annual overall goal represents the amount of ready, willing, and able DBEs that are identified as available to participate in contracting opportunities, and is reflective of the amount of DBE participation AGENCY would expect absent the effects of discrimination.
Contract Goals: AGENCY intends to meet its goal to the maximum extent feasible through race neutral measures, including the encouragement of DBE participation on contracts which have no specific DBE goal. Where race-neutral measures are inadequate to meet the annual overall goal, AGENCY will establish specific contract goals for particular projects with subcontracting opportunities.
At this time, AGENCY will meet DBE goal on federally assisted projects through race neutral measures.
AGENCY supports the use of race neutral measures to facilitate participation by DBEs and other small businesses, and encourages prime contractors to subcontract portions of their work that might otherwise perform with their own forces.
Good Faith Efforts: If a specific DBE participation goal is identified in the above, a proposer must demonstrate that it can meet this specified goal in the performance of this Contract in order for the proposal to be determined a responsive proposal. If a proposer cannot meet the specified goal, the proposer must demonstrate that it performed sufficient good faith efforts to meet the goal. A proposer who is not responsive shall be ineligible for award of contract.
Determination of Good Faith Efforts: If the amount of DBE participation does not meet the Contract - specific goal, the DBE Officer shall review the good faith effort report submitted by the proposer. The DBE Officer shall determine whether the proposer has performed the quality, quantity, and intensity of efforts that demonstrates a reasonably active and aggressive attempt to meet the Contract-specific goal.
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The kinds of effort that will be considered demonstrative of “Good Faith Efforts” include, but are not limited to, the following: Whether the CONTRACTOR solicited through all reasonable and available means (e.g., attendance at pre-proposal meetings, advertising and/or written notices) the interest of all certified DBEs who have the capability to perform the work; whether the CONTRACTOR solicited interest within sufficient time to allow the DBEs to respond and, if appropriate steps were taken, to follow -up w ith interested DBEs; whether the CONTRACTOR selected portions of work to be performed by DBEs and, where appropriate, broke -out contract work items into economically feasible units to facilitate DBE participation even when the CONTRACTOR might otherwise prefer to perform these work items with its own forces; whether the CONTRACTOR negotiated in good faith with interested DBEs (evidence includes names, addresses, and phone numbers; description of information provided regarding plans and specifications; and e vidence as to why additional agreements could not be reached); whether the CONTRACTOR made efforts to assist interested DBEs in obtaining necessary equipment, supplies, materials, or related assistance or services; whether the CONTRACTOR made efforts to as sist interested DBEs in obtaining bonding, lines of credit, or insurance; whether the CONTRACTOR effectively used the services of available minority/women community organizations, contractors’ groups, or other organizations to provide assistance; and whether other proposers on the procurement met the DBE goal.
Proposer’s Right to Administrative Reconsideration: In the event that the DBE Officer determines that the responsible proposer has not met the Contract-specific goal, and has not demonstrated good faith efforts, the DBE Officer will notify the proposer in writing. The notification shall explain the basis and include the reasons for the determination, and shall inform the proposer of its right to submit further written documentation or appear before the Reconsideration Official prior to the time that a recom mendation for award of contract is presented to the City Council. (The Reconsideration Official is a CITY representative who did not take part in the original determination.) After reconsideration, AGENCY shall provide the proposer with a written decision. The result of the reconsideration process is not appealable by the proposer.
In the event that the Reconsideration Official finds that the proposer has not met the Contract goal or demonstrated good faith efforts, AGENCY will deem said proposer not responsible and evaluate the proposer submitting the next proposal.
CONTRACTOR Compliance with AGENCY DBE Policy: It is the policy of AGENCY to ensure nondiscrimination in the award and administration of DOT -assisted contracts and to create a level playing field on which DBEs can compete fairly for contracts and subcontracts relating to AGENCY’S construction, procurement, and professional services activities. To this end, AGENCY has developed procedures to remove barriers to DBE participation in the proposal and award process and to assist DBEs to develop and compete successfully outside of the DBE program.
In connection with the performance of this Contract, the CONTRACTOR will cooperate with AGENCY in meeting these commitments and objectives.
Required Proposal/Proposal Submittals: The CONTRACTOR shall submit with its Proposal the name and address of each Sub-contractor it intends to employ, a description of the work which the Sub -contractor is to do, the dollar amount of each Sub -contractor contract, and such other information as m ay be required in order that AGENCY'S approval may be obtained as to reliability and ability to perform the work (Proposers List of DBE Participating Firms).
In addition, proposer shall submit within five (5) days of proposal opening the names and addresses of all DBE firms that will participate in the Contract; a description of the work that each DBE will perform; the dollar amount of the participation of each DBE firm; written documentation of commitment to use DBE
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Subcontractors whose participation the CONTRACTOR submits to meet the Contract goal; and written confirmation from the DBE that it is participating in the Contract as provided in the CONTRACTOR’s commitment. (Statement of Disadvantaged Business Enterprise Participation) AGENCY shall require that any DBEs listed by proposers for participation in the Contract be certified as eligible DBEs. AGENCY will accept current certifications by the DOT and its agencies, the Small Business Administration, or other DOT federal financial assistance recipients, as appropriate. Within five (5) days of proposal opening, DBEs with current certification must attach a copy of their current Letter of Certification and a copy of their current Statement of Personal Net Worth.
AGENCY will require any firm listed, but not currently certified as a DBE, to submit the proper certification information within five (5) days of proposal opening in order to be included in the proposer’s DBE achievement.
CONTRACTOR Assurance: Pursuant to 49 CFR Part 26, the CONTRACTOR is required to make the following assurance in its agreement with AGENCY and to include this assurance in any agreements it makes with subcontractors in the performance of this Contract:
“The CONTRACTOR or Sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The CONTRACTOR shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of D OT-assisted contracts. Failure by the CONTRACTOR or Subcontractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as AGENCY deems appropriate.” Prompt Payment to Sub -contractors: The CONTRACTOR must pay Sub -contractors for satisfactory performance of their contracts no later than 15 days from the receipt of payment made to the CONTRACTOR by AGENCY. Prompt return of retainage payments from the CONTRACTOR to the Sub - contractor will be made within 15 days after the Sub-contractor's work is satisfactorily completed.
Any delay or postponement of payment among the parties may take place only for good cause and with AGENCY’S prior written approval. If the CONTRACTOR determines the work of the Sub -contractor to be unsatisfactory, it must notify AGENCY’S DBE Officer immediately in writing and state the reasons. Failure by the CONTRACTOR to comply with this requirement will be construed to be a breach of contract and subject to contract termination.
Reports of Payment to DBE Sub-contractors: The DBE Officer will monitor the amount actually paid by the CONTRACTOR to Sub -contractors, and will require the CONTRACTOR to provide monthly reports of payments to DBEs. A letter will be sent to the DBE Sub-contractors to verify the dollar amount.
The amount awarded to the DBE, the amount paid to the DBE as stated by the CONTRACTOR, and the amount paid to the DBE as verified by the DBE, will be reported to the Federal Transit Administration (FTA).
Contract Change or Amendment: When a contract change or amendment is made, the CONTRACTOR will submit a statement to the DBE Officer regarding how the change may affect DBE sub-contracting.
Reporting DBE Participation: The CONTRACTOR is required to report all DBE participation on their contract whether or not the contract contains a specified DBE goal. The CONTRACTOR is not to count participation of a DBE Subcontractor until the amount being counted has been paid to the DBE.
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Counting DBE Participation toward the Contract Goal: Only the work actually performed by a DBE will be counted towards the DBE goal. The cost of supplies and materials obtained by the DBE or equipment leased (except from the CONTRACTOR or its affiliate) may also be counted.
Commercially Useful Function: Work that a DBE sub-contracts to a non-DBE firm does not count toward DBE goals. Expenditures may only be counted if the DBE is performing a commercially useful function. A DBE should perform at least 30 percent of the total cost of its contract with its own work force. Decisions on commercially useful function are subject to review by the FTA, but are not administratively appealable to DOT.
If materials or supplies are obtained from a DBE manufacturer, 100 percent of the cost will be counted. If the materials and supplies are purchased from a DBE regular dealer, 60 percent of the cost will be counted.
DBE Replacement: The CONTRACTOR must make a good faith effort to replace a defaulting DBE Sub - contractor with another certified DBE. The CONTRACTOR must immediately notify the DBE Officer of the DBE’s inability to perform, and provide reasonable documentation. The CONTRACTOR must receive prior written approval on the substitute DBE from AGENCY. The CONTRACTOR will provide copies of new or amended subcontracts and copies of the substitute DBE’s current Letter of Certification and current Statement of Personal Net Worth.
If the CONTRACTOR proposes to replace a DBE Sub-contractor with a non-DBE, sufficient good faith efforts documentation must be provided. If the CONTRACTOR fails or refuses to comply in the time specified, AGENCY will issue an order stopping all, or part of, payment/work until satisfactory action has been taken.
If the CONTRACTOR still fails to comply, AGENCY may issue a termination for default proceeding.
Evaluation of Proposals with DBE Goals: After the proposal opening, or submission of proposals, the DBE Officer shall evaluate all proposals with regard to the DBE requirements to determine a recommendation for award of contract. The responsible proposer, who also meets the Contract -specific go al or demonstrates good faith efforts, shall be recommended for contract award. In the event that the proposer does not meet the Contract-specific goal or demonstrate good faith efforts, the DBE Officer shall evaluate the next proposal.
Buy America
The Buy America requirement provides that Federal funds may not be obligated for mass transportation projects unless steel, cement, and manufactured products used in such projects are produced in the United States. The requirement will not apply in the following four cases:
A. When its application is against the public interest (as decided by the FTA Administration on a case-by-case basis).
B. When the required materials and products are not produced in the U.S. in sufficient quantities and of satisfactory quality.
C. When, in the procurement of buses and other rolling stock, the cost of the components which are produced in the U.S. is more than 65 percent of the cost of all components of the vehicle or equipment, and if the final assembly takes place in the U.S.
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D. When the inclusion of domestic material will increase the over-all cost of the project Contract by more than 10 percent in the case of projects for the acquisition of buses and rolling stocks; and 25 percent in the case of all other projects.
The CONTRACTOR, who seeks to establish grounds for an exception, must seek the exception, in writing, to the Procurement Analyst at least fifteen (15) days prior to proposal opening.
When a petition for investigation has been filed with FTA before award, the AGENCY reserves the right to not make an award prior to the resolution of the investigation by FTA and when a request for investigation has been filed with FTA before the opening of proposals, the AGE NCY reserves the right to not open proposals prior to the resolution of the investigation by FTA. The CONTRACTOR and all Sub -contractor with contracts of $100,000 or more are required to certify compliance or non -compliance with this provision by submitting the attached “Buy America” Provision, with the proposal.
Remedies/Sanctions for Breach of Contract
Pursuant to Article XII of the Contract, the AGENCY may terminate the Contract if the successful Proposer breaches the terms or violates the conditions of the Contract, and does not cure such breach or violation within the specified time period. The successful Proposer shall be liable for any and all costs incurred by AGENCY as a result of such default, including but not limited to re -procurement costs of the same or similar services defaulted by the successful Proposer under this Contract [49CFR 18.36(i)(2)].
Federal Prohibited Interest
No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Contract or to any benefit arising there from {FTA Grant Agreement, Part II, Sec. 114 (m)}.
Lobbying
CONTRACTORS who apply or proposal for an award of $100,000 or more shall file the certification required by 49 C.F.R. Part 20, “Restrictions on Lobbying.” Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal cont ract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient.
If the successful offeror, and/or primary Sub -contractor, did engage in lobbying activities, then OMB Standard Form LLL "Disclosure of Lobbying Activities" must also be completed and submitted to AGENCY.
Form is available upon request.
Clean Air Requirements
The CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The CONTRACTOR agrees to report each
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violation to the AGENCY and understands and agrees that the AGENCY will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.
The CONTRACTOR also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
Clean Water Requirements
The CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251 et seq. The CONTRACTOR agrees to report each violation to the AGENCY and understands and agrees that the AGENCY will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.
The CONTRACTOR also agrees to include these requirements in each sub -contract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
Cargo Preference
The CONTRACTOR agrees to the following clauses for the purchase of equipment, materials or commodities that may be transported by ocean vessel in carrying out the project:
A. To use privately owned United States -Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material or commodities purs uant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States-Flag commercial vessels.
B. To furnish within 20 working days following the date of loading for shipments originating within the United States, or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, “on -board” commercial ocean bill -of-lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590, and to AGENCY (through the CONTRACTOR in the case of a Sub-contractor's bill-of-lading).
C. To include these requirements in all sub-contracts issued pursuant to this Contract.
Fly America Requirements
The CONTRACTOR agrees to comply with 49 U.S.C. § 40118 (the “Fly America” Act) in accordance with the General Services Administration’s regulations at 41 CFR Part 301-10, which provide that recipients and sub recipients of Federal funds and their contractors are required to use U.S. Flag air carriers for U.S Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. The CONTRACTOR shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate
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of compliance with the Fly America requirements. The CONTRACTOR agrees to include the requirements of this section in all subcontracts that may involve international air transportation.
State Labor Provisions/Labor Compliance/ Contract Work Hours and Safety Standards Act Prevailing Wage Rates: Attention is directed to the requirement that no less than the Prevailing Wage Rates shall be paid on this project. Certified Payrolls on AGENCY-approved State forms are required for all workmen. Rates of pay will be current State of California, as shown in the "General Prevailing Wage Rate" Manual as determined by the State Director of Industrial Relations.
CONTRACTOR agrees to abide by the provisions of the State Labor Code, and to comply with the prevailing rates of wages and apprenticeship employment standards established by the State Director of Industrial Relations. FTA Grant Agreements, part II, section 119 (a).
Pursuant to the provisions of Section 1770 of the California Labor Code of the State of California, not less than the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, shall be maintained at all times during the course of the Contract. These rates are made a part of this Contract by reference.
The CONTRACTOR shall comply with Section 177.5 of the Labor Code of State of California for all apprentice-able occupations.
Labor Compliance: It is the policy of AGENCY that all CONTRACTORS and Sub-contractors engaged in public works construction shall adhere to applicable laws and regulations. In accordance with this policy, for the duration of this Contract, AGENCY shall institute a labor compliance program to monitor compliance. The CONTRACTOR shall cooperate fully with Labor Compliance monitoring efforts and the representatives engaged in this effort.
Because this project is subject to the provisions of State and Federal law governing public works contracts, all pertinent statutes and regulations are hereby incorporated by reference into this document as if set forth in their entirety, including Copeland Anti-Kickback Act requirements of 29 CFR part 3, Davis-Bacon and Related Act requirements of 29 CFR parts 1, 3, and 5, and Contract Work Hours and Safety Standards Act requirements of Section 107, 40 U.S.C. § 333 and 29 CFR part 1926.
CONTRACTORS and Sub-contractors by entering into, or performing work under this project agree to comply with all provisions of the law that apply to public works. It is the responsibility of the CONTRACTOR to obtain and adhere to the latest edition of the statutes and regulations including, but not limited to, the following:
A. Apprentices - All apprentices employed on this project shall be bona fide apprentices registered with the State of California, Division of Apprenticeship Standards.
B. Certified Payroll - All CONTRACTORS shall submit weekly certified payroll records for all laborers and mechanics furnishing labor to the project not later than ten calendar days after the closed payroll period.
C. Payment Of The Prevailing Wage - The CONTRACTOR and all Sub-contractors under him shall pay not less than the specified prevailing wage rate to all workmen employed in the execution of the contract.
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D. Working Hours - The CONTRACTOR shall pay workers employed on the Contract not less than the appropriately specified straight time and overtime prevailing wages for all hours worked.
E. Employee Interviews - AGENCY, through its representatives, will conduct weekly on-site interviews of workers employed on the Contract. The interviews shall be conducted without the interference or obstruction of the CONTRACTOR. No worker who is interviewed is to be threatened, coerced, or intimidated.
Violations: AGENCY will take cognizance of violations of the prevailing wage and public works laws committed during the course of this Contract. Such evidence of violation may result in the assessment of penalties and forfeitures to the fullest extent allowed by law until compliance has been strictly effectuated. AGENCY may suspend or terminate a contract, or debar a CONTRACTOR from future contracts, for breach of the Labor Compliance Requirements.
Contract Work Hours and Safety Standards Act
A. Overtime requirements - No CONTRACTOR or sub-contractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
B. Violation; liability for unpaid wages; liquidated damages - In the event of any violation of the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5, the CONTRACTOR and any sub-contractor responsible therefore shall be liable for the unpaid wages. In addition, such CONTRACTOR and subcontractor shall be liable to the United States for liquidated damages.
Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5 in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5.
C. Withholding for unpaid wages and liquidated damages – AGENCY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the same prime CONTRACTOR, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of such CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (b) (2) of 29 CFR Section 5.5.
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D. Sub-Contracts - The CONTRACTOR or sub-contractor shall insert in any subcontracts the clauses set forth in this section and also a clause requiring the subcontractors to include these clauses in any lower tier sub-contracts. The prime CONTRACTOR shall be responsible for compliance by any sub-contractor or lower tier sub-contractor with the clauses set forth in this section.
E. Payrolls and basic records - Payrolls and basic records relating thereto shall be maintained by the CONTRACTOR during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid.
Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the CONTRACTOR shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. CONTRACTORS employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
Seismic Safety
The CONTRACTOR agrees that any new building or addition to an existing building will be designed and constructed in accordance with the standards for Seismic Safety required in Department of Transportation Seismic Safety Regulations 49 CFR Part 41 and will certify to compliance to the extent required by the regulation. The CONTRACTOR also agrees to ensure that all work performed under this Contract including work performed by a subcontractor is in compliance with the standards required by the Seismic Safety Regulations and the certification of compliance issued on the project.
Safety and Health Regulation
The CONTRACTOR agrees to comply with Section 107 of the Contract Work Hours and Safety Standards Act, 40 U.S.C. § 333, and applicable U.S. Department of Labor regulations, "Safety and Health Regulations for Construction" 29 C.F.R. Part 1926. Among other things, the CONTRACTOR agrees that it will not require any laborer or mechanic to work in unsanitary, hazardous, or dangerous surroundings or working conditions. The CONTRACTOR also agrees to include the requirements of this section in each sub-contract.
Federal Energy Conservation Requirements
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The CONTRACTOR agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
Recycled Products
The CONTRACTOR agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. § 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247. The CONTRACTOR also agrees to include these requirements in each sub-contract.
Access Requirements for Individuals with Disabilities
The Prime CONTRACTOR and all Sub-contractors on this project are required to comply with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §§ 12101 et seq.; section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794; section 16 of the Federal Transit Act, as amended, 49 U.S.C.A. § 1612; and the following regulations and any amendments thereto:
A. U.S. DOT regulations, “Transportation Services for Individuals with Disabilities (ADA),” 49 C.F.R. Part 37;
B. U.S. DOT regulations, “Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance," 49 C.F.R. Part 27;
C. U.S. DOT regulations, “Americans with Disabilities (ADA) Accessibility Specifications for Transportation Vehicles," 49 C.F.R. Part 38;
D. Department of Justice (DOJ) regulations, “Nondiscrimination on the Basis of Disability in State and Local Government Services," 28 C.F.R. Part 35;
E. DOJ regulations, “Nondiscrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities," 28 C.F.R. Part 36;
F. General Services Administration regulations, “Accommodations for the Physically Handicapped," 41 C.F.R. Subpart 101-19.
G. Equal Employment Opportunity Commission, “Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630;
H. Federal Communications Commission regulations, “Telecommunications Relay Services and Related Customer Premises Equipment for the Hearing and Speech Disabled,” 47 C.F.R. Part 64, Subpart F; and
I. FTA regulations, “Transportation for Elderly and Handicapped Persons," 49 C.F.R. Part 609.
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Privacy Act
The CONTRACTOR agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a.
The CONTRACTOR also agrees to include these requirements in each sub-contract.
Federal Drug and Alcohol Regulations
A. Contractor hereby certifies that it will provide a drug and alcohol-free workplace and shall at all times during the term of the contract, observe and comply with the U.S. Department of Transportation and Federal Transit Administration’s Drug and Alcohol testing regulations.
B. Contractor should establish and maintain a drug and alcohol policy to assure employee fitness for duty and to protect employees, passengers, and the public from the safety and health risks posed by the misuse of alcohol and the use of prohibited drugs. The policy shall comply with all applicable State and Federal regulations governing workplace anti-drug use and alcohol misuse programs in the transportation industry. They shall include the regulations promulgated by the U.S. Department of Transportation (DOT) and the Federal Transit Administration (FTA) , and include the following: DOT 49 CFR Part 40, as amended (”Procedures for Transportation Workplace Drug and Alcohol Testing Programs”); FTA 49 CFR Part 655 (“Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations”); DOT 49 CFR Part 29 (“Drug-Free Workplace Act of 1988”); and California Government Code Sections 8350 et seq. (“Drug-Free Workplace Act of 1990”). The Policy shall incorporate the requirements of the above regulations for safety-sensitive employees.
C. Contractor must submit its drug and alcohol testing policy to the City
D. City must certify annual compliance to FTA and shall provide assistance to Contractor in completing annual Management Information Systems reports during the term of the contract.
i. Contractor shall submit to City drug and alcohol testing data using the appropriate FTA prescribed forms on an annual basis, no later than February 15th of each year following the close of the previous calendar year.
ii. Contractor shall submit to City drug and alcohol testing data using the appropriate FTA prescribed forms on an annual basis, no later than February 15th of each year following the close of the previous calendar year.
City of Montebello
Department of Transportation
400 South Taylor Avenue
Montebello, CA 90640
Attn: Drug and Alcohol Program Manager
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E. Contractor shall provide City or designee with quarterly drug and alcohol testing reports using the applicable forms required by the FTA. The quarterly report must be submitted no later than the 15th of the month following the close of each quarter, as described below.
Continued payment of Contractor invoices by City is contingent upon Contractor submission of the required reports on a timely basis and compliance with DOT and FTA mandated rules.
Quarterly Drug and Alcohol Reporting Submit By:
1st Quarter Jan. Feb. Mar April 15th
2nd Quarter Apr. May Jun. July 15th
3rd Quarter Jul. Aug. Sep. October 15th
4th Quarter Oct. Nov. Dec. January 15th
F. The Project Manager for Contractor shall be responsible for the ongoing monitoring of Contractor compliance with DOT and FTA regulations, including ensuring that the quarterly and annual reports, as described above, are submitted on time.
G. City reserves the right to audit Contractor compliance on an annual basis by designated City staff or designee which may include site visits and mock collections, and report findings to the Director of Transportation and Project Manager responsible for the contract.
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SECTION 5 – SCOPE OF WORK
BACKGROUND
The City of Montebello (City) and Montebello Bus Lines (MBL) are seeking proposals from consultants to explore the potential for establishing mobility hubs along key commercial corridors to improve transit access and reduce vehicle dependency. These hubs will promote mixed-use, high -density housing developments to address affordable housing shortages and foster pedestrian -friendly, sustainable communities. They will integrate transportation and local amenities, making it easier for residents to access public transit while reducing reliance on personal vehicles.
PROJECT OVERVIEW
The objective of this project is to assess the feasibility of establishing mobility hubs along key commercial corridors within the City. If feasible, the consultant will be tasked with developing a detailed, evidence - based roadmap and providing guidance on the development of mobility hubs as transit-oriented centers.
The consultant will help design and implement an inclusive engagement strategy and will be responsible for ensuring compliance with all applicable regulations and safety standards throughout the contract term.
The consultant will provide the following deliverables, subject to prior MBL approval, according to a schedule approved by the project manager. Typically, this will consist of business hours from 9:00 AM to 5:00 PM (Pacific Standard Time), Monday through Thursday. The deliverables are as follows:
Task 1: Project Administration
Project Management Team Plan and Schedule
The Consultant shall prepare a Project Management Plan (PMP) that includes:
• Contact information for key team members
• Scope of work, schedule, and budget
• Progress tracking and reporting procedures
• Invoicing processes and documentation standards
• Document control and quality assurance/quality control protocols The PMP will establish procedures for managing tasks, resources, communications, and performance. It will include mechanisms for identifying issues early and addressing them effectively. Upon approval by both the City and Caltrans, the PMP shall serve as the guiding document for project execution. Any proposed changes to the PMP must be submitted for approval to both parties. The PMP shall be submitted prior to the project Kickoff Meeting.
The consultant shall also prepare a comprehensive project schedule outlining all tasks, subtasks, start dates, durations, deliverable due dates, milestones, and dependencies (including critical path activities).
Deliverables must be submitted to the Project Management Team (PMT) in accordance with the project schedule, allowing a two-week review window. The consultant shall respond to PMT feedback and submit revised deliverables accordingly.
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Project Kickoff and Project Management Team Meetings
Within the first month from issuance of the contract award, the consultant shall hold a virtual kickoff meeting with the PMT. This meeting shall be used to review the project’s vision and goals, review the draft P MP, project scope of work, schedule, and budget; establish a schedule for the PMT meetings; identify potential stakeholders to engage; and confirm communication protocols. The consultant shall also lead a discussion on data collection.
The consultant’s Project Manager shall facilitate monthly check -in meetings with the PMT —including representatives from Caltrans, the City, and other relevant parties. These meetings will:
• Review current project progress
• Identify and plan for upcoming tasks
• Discuss and resolve project challenges proactively
The consultant shall provide an agenda at least two (2) business days in advance of each meeting and distribute meeting notes within two (2) days. All presentation materials must be provided electronically at least 24 hours before the meeting. In addition, the consultant shall be available for up to 12 hours of phone check-ins with Caltrans and City staff over the duration of the project for ad hoc coordination.
Task Deliverables
• Ensure compliance with all grant administrative requirements. • Maintain effective communication with Caltrans and other project stakeholders. • Provide transparent documentation of project expenditures and progress. • Meeting agendas for monthly team meeting.
• Meeting notes with list of attendees.
• Meeting materials, including presentations or handouts. • Documentation of additional Check-ins (up to 12 hours). • Invoices.
• Progress reports.
Task 2: Outreach and Engagement
Outreach and Engagement Plan
Consultant shall design a public outreach plan featuring meeting dates, topics, identifying potential stakeholders, methods of input and approved formats (town hall, study session, public meeting, or community event). The outreach plan will address language accessibility, culturally competent methods and materials, appropriate communications channels and technological access consi derations, and mechanisms for meaningful input, follow -up and follow-through. The outreach plan shall clearly outline the timing of the stakeholder engagement and how the feedback will be utilized to inform the various project deliverables. The outreach pl an should attempt to inform community stakeholders of the challenges and opportunities involved with developing connectivity options between hubs in the city.
Additionally, the outreach plan shall create educational materials that inform the public how the recently approved Citywide General Plan and the Downtown Montebello Specific Plan serve as guiding vision statements for in -fill and density -driven new development that creates context for mobility hubs, affordable and accessible housing and small business support.
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Consultant shall develop accessible, comprehensible, and appealing outreach materials to support the outreach plan. Consultant shall develop social media posts and announcements for the Grantee to distribute on the Grantee's digital platforms such as social media, newsletters, webpages, and e- blasts.
The grantee/consultant is also responsible for crediting Caltrans as a funder of the project. All public facing communications materials produced under this contract shall acknowledge and give credit to Caltrans, whether via a logo or text. Communications materials include, but are not limited to, site signage, printed information materials, print and online publications, websites, advertisements, video, public service announcements, social media postings, events, media advisories, news releases, and all ot her related materials. If Caltrans determines that a communications material does not adequately credit Caltrans's role in funding the project, the Grantee/Consultant shall revise the communications material according to Caltrans PM's direction.
To ensure consistency of public information about Caltrans programs and Caltrans-funded work products, consultant is required to notify and coordinate with the Caltrans PM, who will coordinate with Caltrans's Manager of Media & Public Affairs or a specified designee, on any media inquiries or plans for proactively providing information to media outlets related to encouraging participation or reporting on these engagement activities.
Stakeholder List
The consultant shall compile a stakeholder list based on similar prior projects (e.g. General Plan update, Housing Element) and work with stakeholder groups like the Montebello Senior Center, the Montebello Chamber of Commerce, and local neighborhood advoc acy groups to identify additional Priority Populations.
Outreach Events and Summary
The consultant shall plan, develop all materials, lead, and attend 5 to 10 public events scheduled at a variety of times and locations identified in the Public Outreach Plan within the Project Area. The outreach will be designed for accessibility and convenience for residents of disadvantaged communities (DAC) and historically disinvested communities with the highest potential for infill housing development.
The consultant shall develop accessible, comprehensible, and appealing outreach materials to support the outreach plan. The consultant shall develop social media posts and announcements for the grantee to distribute on grantee platforms such as social media, newsletters, webpages and e- blasts.
Task Deliverables
• Public Outreach Plan with dates, topics, and target audiences. • Stakeholder List.
• Outreach Materials (flyers, one-sheet, posters, website updates and presentations). • Outreach Summary Memo and incorporation of feedback into final plan.
Task 3: Analysis
Data Collection and Existing Conditions Assessment
The consultant will collect and analyze relevant data on the current transportation networks, land use patterns, and environmental conditions to establish baseline conditions for the feasibility study. This foundational analysis will guide the subsequent phases of the study and ensure that all recommendations are rooted in an accurate understanding of the existing landscape.
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Data Collection Methodology
A. Transportation Networks:
The consultant will gather traffic data using existing datasets from local transportation authorities, including traffic volume, vehicle speeds, accident data, and congestion hotspots. This will be supplemented with real-time traffic data collection tools like traffic cameras or GPS tracking.
Public Transit Routes: Data on bus routes, service frequencies, ridership, and access points will be collected from the local transit authority. This data will be analyzed for coverage gaps, under-served areas, and opportunities for integration with proposed mobility hubs.
Pedestrian Infrastructure: The consultant will map current pedestrian infrastructure (sidewalks, crosswalks, pedestrian signals, etc.) to identify areas with high pedestrian activity and areas in need of improvement. Data will be collected through field surveys and mapping software.
B. Land Use Patterns:
Data will be collected from zoning maps, property records, and planning documents to assess current land use, zoning classifications, and development density along Whittier Blvd., Montebello Blvd, Beverly Blvd., and Washington Blvd.
The consultant will utilize GIS tools to visualize land use patterns and evaluate areas for potential mixed- use development, high-density housing, and mobility hub integration.
C. Environmental Conditions:
The consultant will use EPA databases, local environmental reports, and air quality monitoring stations to assess environmental challenges such as air quality and pollution levels, particularly focusing on diesel particulate matter and vehicle emissions.
This data will be complemented by community -level environmental justice reports, particularly from California's Enviroscreen Mapping Tool, to identify vulnerable areas most affected by environmental hazards.
Mobility Hub Design and Integration Analysis
The consultant will evaluate the feasibility of integrating mobility hubs into the identified commercial corridors and assess how these hubs can complement existing infrastructure to improve accessibility, reduce vehicle dependency, and support sustainable development.
Design and Integration Methodology
A. Site Suitability Analysis:
The consultant will use GIS mapping tools and local planning data to analyze potential sites for mobility hubs based on proximity to transit routes, pedestrian access, zoning regulations, and development potential.
Site visits and field assessments will be conducted to gather data on pedestrian flow, nearby commercial/ residential uses, and local traffic conditions.
Data will also include an evaluation of the surrounding land uses, zoning restrictions, and available spaces for development.
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B. Mobility Hub Conceptual Designs:
Conceptual designs will incorporate various transportation modes, including bus, bicycle, electric scooters, and shared mobility services (carshare, rideshare). These designs will integrate features like bike racks, EV charging stations, and micromobility infrastructure.
The consultant will work with urban designers and architects to create design layouts that accommodate these modes and consider the potential for mixed-use development at each site.
C. Transit Services and Connectivity Assessment:
The consultant will evaluate current public transit routes and frequencies, ensuring they align with proposed mobility hubs. A gap analysis will be conducted to determine areas where service should be expanded or enhanced to support the new hubs.
The assessment will focus on the connection of mobility hubs to existing transit services and their ability to integrate seamlessly with future metro or light rail services.
Environmental and Social Impact Analysis
The consultant will assess the environmental and social impacts of the proposed mobility hubs and surrounding developments to ensure that they meet sustainability and equity goals.
Impact Analysis Methodology
A. Environmental Impact Analysis:
The consultant will conduct an analysis of air quality, GHG emissions, and traffic -related pollution, comparing scenarios with and without the proposed mobility hubs.
Impact modeling tools will be used to estimate the reduction in vehicle emissions and improvement in public health outcomes from reduced reliance on cars and increased active transportation.
B. Social Equity Analysis:
A social equity assessment will be carried out to evaluate how the mobility hubs will impact underserved communities. The consultant will analyze the distribution of benefits such as improved access to public transportation, affordable housing, and community amenities.
Community engagement outcomes, including feedback from public outreach events, will be incorporated into the equity analysis to ensure inclusivity.
C. Recommendations for Mitigation:
Based on the findings, the consultant will propose strategies to mitigate any identified negative environmental or social impacts, including the integration of green infrastructure, sustainable building practices, and community-based solutions to ensure equitable development.
Land Use and Zoning Assessment
The consultant will review current zoning policies and land use regulations to identify necessary changes to support mixed-use development and mobility hubs.
Assessment Methodology
A. Zoning and Land Use Analysis:
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The consultant will review current zoning regulations and land use patterns to determine how existing policies may hinder or support mobility hub development. This analysis will include an evaluation of the need for zoning adjustments to allow mixed-use or higher-density development.
Data on zoning ordinances, densities, and restrictions will be gathered from local planning departments.
B. Land Use Recommendations:
The consultant will identify areas where zoning updates or new policies are required, particularly for high- density housing near mobility hubs.
The consultant will explore opportunities for public-private partnerships in developing mobility hubs, leveraging both public land and private investment for development.
Public Transportation and Connectivity Analysis
The consultant will evaluate the current public transit system and determine how well it supports mobility hubs and future connectivity needs.
Analysis Methodology
A. Public Transit System Evaluation:
The consultant will analyze the existing bus routes, service frequency, ridership data, and overall transit coverage within the target corridors. This includes identifying areas where transit service is lacking and where improvements are necessary.
The consultant will also assess the planned expansion of transit services (e.g., future metro lines) and their potential connection to mobility hubs.
B. Gaps in Service:
A detailed analysis will be conducted to identify gaps in the current transit network, focusing on areas with insufficient coverage, limited access to key destinations, and poor connectivity between different modes of transportation.
Economic Impact and Feasibility Analysis
The consultant will evaluate the economic feasibility of the proposed mobility hubs, assessing their potential economic impacts on local businesses, job creation, and workforce development.
Economic Analysis Methodology
A. Economic Impact Assessment:
The consultant will assess the potential for job creation, small business growth, and increased tax revenue stemming from the proposed mobility hubs and associated development.
Economic modeling tools will be used to project the potential increase in local investment, property values, and economic activity from new developments.
B. Feasibility Study:
The consultant will provide a cost estimate for developing the mobility hubs, including infrastructure improvements, construction, and mixed-use development.
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Funding strategies and financing options will be explored, including potential grants, tax incentives, and partnerships.
Community and Stakeholder Engagement Analysis
The consultant will analyze the effectiveness of the community and stakeholder engagement efforts to ensure that the proposed mobility hubs reflect the needs and priorities of the community, particularly underserved groups.
Engagement Analysis Methodology
A. Stakeholder Engagement Report:
The consultant will summarize the community engagement efforts, including workshops, surveys, and public meetings, detailing the methods used and key findings from stakeholders.
B. Equity Considerations:
The consultant will assess how feedback from underserved communities was incorporated into the mobility hub design and planning process to ensure that their needs are prioritized.
Task Deliverables
• Comprehensive data collection report covering transportation networks, land use patterns, and environmental conditions.
• A series of maps and visuals highlighting existing conditions, including land use and pedestrian infrastructure.
• An existing conditions report summarizing deficiencies in transportation, mobility, housing, and public space.
• Site suitability analysis report with mapped locations for mobility hubs. • Conceptual designs of mobility hubs with integration of various transportation modes and mixed-use development potential.
• Assessment of transit connectivity and recommendations for improving multimodal accessibility.
• Environmental impact report analyzing GHG emissions, air quality, and public health improvements.
• Social equity analysis report addressing potential impacts on underserved communities. • Recommendations for mitigating environmental and social challenges. • Zoning and land use analysis report with identified areas for policy adjustments. • Recommendations for land use updates and zoning changes. • Preliminary assessment of public-private partnership opportunities for development. • Public transit connectivity analysis report.
• Identification of gaps in service and areas needing improvement. • Recommendations for enhancing access to public transit and integrating mobility hubs with the broader regional transit system.
• Economic impact analysis report with projections of job creation and economic growth. • Feasibility study with cost estimates and funding options for development. • Stakeholder engagement summary report.
• Analysis of community input and integration into the project. • Recommendations for ongoing engagement during future project phases.
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Task 4: Project Close-Out and Reporting
Project Close-Out Files
At the end of the project, the consultant shall document and assemble all project deliverables and provide them in accordance with Caltrans's project close out procedures. All deliverables shall be provided in accordance with the Project Schedule.
The consultant shall document all project deliverables in an organized fashion and deliver them in an electronic format at the end of the project, along with an Excel file documenting location and completion of deliverables. Each task shall have its own folder. Each task folder will have the name of the deliverable and contain the final version of each deliverable. Each meeting held shall have a folder including agendas, notes, and other relevant materials from that meeting. All deliverables shall be provid ed in accordance with the Project Schedule.
Metrics Data Collection and Reporting
The consultant shall work with the jurisdiction and the city on selected measurable outcomes and metrics.
The consultant shall collect related existing conditions from grantee staff and report on the selected measurable outcomes, baseline conditions, and metrics. The report will serve as a definitive guide for the city in evaluating the potential connectivity options for mobility hubs and related developments along its key commercial corridors. The consultant shall present this report with their findings to City Council and remain available to answer any questions.
Task Deliverables
• Project close-out files with accompanying excel file. • Receive and File Findings.
• Final project data metrics collection and reporting.
• City Council Presentation
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SECTION 6 – QUALIFICATIONS
DESIRED QUALIFICATION
• Provide a brief profile of the firm, including: the types of services offered, the year founded, form of the organization (corporation, partnership, sole proprietorship) number, size and location of offices, and the number of employees.
• Describe the firm’s experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project. Describe any experience in similar projects, particularly in the transit and public sector environments. The Consultant must demonstrate to the satisfaction of MBL that it has sufficient resources, capabilities and experience to meet the business needs as stated in this document. The Consultant will state and identify its involvement with other clients for both past and present projects. The Consultant will state the client’s name, and references for similar projects, particularly those conducted for public transit and the public sector in general. Be specific with respect to past and current assignments elaborating on those projects of similar type, magnitude and complexity. The Consultant’s involvement and responsibility should be defined for each project.
• Identify any sub-consultants by company name, address, contact person, and telephone number and project function.
• Briefly describe other projects currently in process and how those projects affect the company’s current capacity and capacity during this proposed project. Identify any capacity or availability issues for any major sub consultants proposed.
FIRM QUALIFICATIONS
To be considered responsive to the RFP, firms must demonstrate that they meet the following minimum qualifications by providing a thorough response and verifiable evidence of compliance. Non -compliance with these requirements may disqualify your proposal from further consideration.
A. Firm has not defaulted on a contract within the past five (5) years or declared bankruptcy or been placed in receivership or been denied credit within the past three (3) years.
B. Firm has not been assessed any penalties for non -compliance with any federal, state, local, city, or county labor laws and/or regulations within the past five (5) years.
C. Firm is currently not under investigation for any charge or claim for noncompliance with any federal, state, local, city, or county labor laws and/or regulations including, without limitation prevailing wage laws and apprenticeship laws.
D. The firm must have a minimum of five (5) years of experience and demonstrated track record of quality work, knowledge, skills, and abilities in safety and security for public transit agencies, preferably in an environment of similar size and scope to MBL.
E. Licensed to do business in the State of California.
F. Experience with projects of similar size and scope.
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SECTION 7 – FORM OF CONTRACT (SAMPLE)
PROFESSIONAL SERVICES AGREEMENT FOR
MOBILITY HUB CONNECTIVITY FEASIBLILITY STUDY
THIS AGREEMENT (“Agreement”) is made and entered into on …………………….., 2025, by the CITY OF MONTEBELLO, a municipal corporation (hereinafter referred to as “CITY”) and …………………………….. (Hereinafter referred to as “ CONSULTANT”). CITY and CONSULTANT are sometimes referred to herein individual as a “Party,” and jointly as the “Parties.”
RECITALS
WHEREAS, CITY desires to retain a qualified professional CONSULTANT to conduct a mobility hub connectivity feasibility study for the CITY’s key commercial corridors to improve transit access and reduce vehicle emissions; and
WHEREAS, CONSULTANT represents the degree of specialized expertise contemplated within California Government Code, Section 37103, and is qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees; and
WHEREAS, no official or employee of CITY has a financial interest, within the provisions of Sections 1090 – 1092 of the California Government Code, in the subject matter of this Agreement; and
WHEREAS, CONSULTANT responded to CITY’s Request for Proposals dated November 20, 2025 (RFP No. [2 6-07]), as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Consultant Proposal”).
NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT DOCUMENTS
A. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:
a. This Agreement.
b. RFP No. 26-07, attached hereto as Exhibit “A.”
c. CONSULTANT’S Proposal to RFP No. 26-07 dated ……………., 2025, attached hereto as Exhibit “B”. d. CONSULTANT’S “Best and Final Offer” to RFP No. 26-07 dated ……………., 2025, attached hereto as Exhibit “C”.
e. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.
B. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence.
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SECTION 2. SERVICES / COMPENSATION.
A. CONSULTANT shall provide to CITY those services that are set forth fully in the Scope of Services, as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).
B. CONSULTANT shall complete the Scope of Services within the time set forth in the Schedule of Performance, as such is set forth in Exhibit “B” hereto and incorporated fully herein by this reference.
B. CONSULTANT shall be compensated a sum not-to-exceed $……………………………………… (the “Maximum Compensation”) for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “C” and incorporated fully herein by this reference (“Compensation”). CONSULTANT shall provide an itemized billing statement to CITY each month for Professional Services performed. CONSULTANT shall not incur fees or costs which exceed the Maximum Compensation without the prior written consent of CITY.
C. CITY will be invoiced at the end of the first billing period following commencement of work and at the end of each billing period thereafter. Payment in full of an invoice must be received by CONSULTANT within thirty (30) days of the date of such invoice.
D. Work performed shall be deemed approved and accepted by CITY as and when invoiced unless CITY objects within fifteen (15) days of invoice date by written notice specifically stating the details in which CITY believes such work is incomplete or defective, and the invoice amount(s) in dispute. CITY shall pay undisputed amounts as provided for in the preceding paragraph.
E. Failure of CITY to submit full payment of an invoice within thirty (30) days of the date thereof subjects this agreement and the work herein contemplated to suspension or termination at CONSULTANT's discretion.
SECTION 3. TERM.
This Agreement shall commence on ………………, 2025 and shall be valid for an initial two-year (2-year) term.
The Parties agree that Sections 4(B), 9, 10, 11, 13, 16, 17, 18, and 19 shall survive for three (3) years following the expiration or termination of this Agreement.
SECTION 4. PERFORMANCE.
A. CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience and talent, perform all tasks described herein.
B. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of CONSULTANT hereunder, in meeting its obligations under this Agreement.
C. CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
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C. CONSULTANT shall have the right to retain, subject to CITY's written approval, additional individuals, Consultants, or sub -consultants to assist in the completion of services as herein defined. Compensation for additional individuals, Consultants, or sub-consultants shall be the sole and exclusive responsibility of the CONSULTANT.
E. CONSULTANT shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years unless otherwise provided for in Exhibit “A.” Upon CITY providing twenty -four (24) hours advanced prior notice, CONSULTANT shall make all records, invoices, timecards, cost control sheets and other records maintained by CONSULTANT in connection with this Agreement available during CONSULTANT’s regular working hours to CITY for review and audit by CITY.
F. All reports, documents, or other written material developed by CONSULTANT in the performance of this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. Such material shall not be the subject of a copyright application by CONSULTANT. Any alteration or reuse by the CITY of any such materials on any project other than the Project shall be at CITY’s sole risk unless CITY compensates CONSULTANT for such reuse.
SECTION 5. WORK PRODUCT.
A. CONSULTANT hereby agrees that all work produced pursuant to this Agreement and provided to CITY during and upon completion of this Agreement, shall be the property of CITY, and ownership of said work product shall be retained by CITY. CONSULTANT may take and retain copies of such written products as desired.
B. All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONSULTANT without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT agrees that the covenants contained in this Article shall survive the expiration or termination of this Agreement.
C. Documents are provided in CONSULTANT’s standard software formats. CITY recognizes that electronic or magnetic data and its transmission can be easily damaged, may not be compatible with CITY’s software formats and systems, may develop inaccuracies during conversion or use, and may contain viruses or other destructive programs, and that software and hardware operating systems may become obsolete. As a condition of delivery of electronic or magnetic data, CITY agrees to defend indemnify and hold CONSULTANT, its sub-consultants, agents and employees harmless from and against all claims, loss, damages, expense and liability arising from or connected with its use, reuse, misuse, modification or misinterpretation. In no event shall the CONSULTANT be liable for any loss of use, profit or any other damage.
SECTION 6. EXTRA SERVICES.
No extra services over and above the Compensation shall be rendered by CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by CITY’s City Manager (“City Manager”).
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SECTION 7. CITY SUPERVISION.
The Transportation Director shall have the right of general supervision of all work performed by CONSULTANT and shall be CITY’s agent with respect to obtaining CONSULTANT’s compliance hereunder.
No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.
SECTION 8. TERMINATION.
If either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non -defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
A. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by CONSULTANT, CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of CONSULTANT. CONSULTANT and his sureties shall be liable to CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, CONSULTANT shall only be entitled to Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
B. Termination for Convenience. CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, after giving written notice to CONSULTANT at least five (5) business days before the termination is to be effective. Upon the termination of this Agreement as provided herein, CITY shall provide to CONSULTANT the part of Compensation which would otherwise be payable to CONSULTANT for services CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by CITY, the Parties agree that CONSULTANT shall be reimbursed for any “non -refundable” costs that CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non - refundable” costs were incurred by CONSULTANT prior to the date of termination; (2) that CONSULTANT provides CITY with adequate proof that CONSULTANT incurred the costs, and is unable to be seek a refund for such costs; and (3) such costs were within the scope of work or services to be performed under this Agreement. Such “non-refundable” costs may include, but are not limited to, tra vel reservations incurred by CONSULTANT for its performance of services under this Agreement. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.
SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.
No regular employee of CITY shall be employed by CONSULTANT during the Term of this Agreement.
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SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.
No official or employee of CITY shall be personally liable to CONSULTANT in the event of any default or breach by CITY, or for any amount which may become due to CONSULTANT.
SECTION 11. INDEPENDENT CONSULTANT.
A. CONSULTANT is and shall, at all times, remain as to CITY a wholly independent CONSULTANT. Neither CITY nor any of its elected officials, officers, employees or agents shall have control over the conduct of CONSULTANT except as expressly set forth in this Agreement.
CONSULTANT shall not at any time or in any manner represent that he is in any manner an elected official, officer, employee or agent of CITY. No employee benefits shall be available to CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, CITY shall not pay salary, wages, or other compensation to CONSULTANT for performance hereunder for CITY. CITY shall not be liable for compensation to CONSULTANT, CONSULTANT’s employees or CONSULTANT’s sub-consultants for injury or sickness arising out of performing services hereunder.
B. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement.
C. CITY shall not deduct from the Compensation paid to CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to CONSULTANT. CITY shall have no responsibility to provide CONSULTANT, its employees or sub-consultants with workers’ compensation insurance or any other insurance.
SECTION 12. PERS ELIGIBILITY INDEMNITY.
A. In the event that CONSULTANT or any employee, agent, or sub -consultant of CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of CITY, CONSULTANT shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of CONSULTANT or its employees, agents, or sub-consultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of CITY.
B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONSULTANT and any of its employees, agents, and sub-consultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contribution and/or employee contributions for PERS benefits.
SECTION 13. LEGAL RESPONSIBILITIES.
CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable
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at law or in equity occasioned by failure of CONSULTANT to comply with this section.
SECTION 14. INDEMNIFICATION.
CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expen ses, causes of action, and judgments at law or in equity, or liability of any kind or nature which CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of CITY.
SECTION 15. INSURANCE COVERAGE.
During the Term of this Agreement, CONSULTANT shall carry, maintain, and keep in full force and effect all following minimum scope of insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement.
Such insurance shall be of the types and in the amounts as set forth below:
Commercial General Liability (CGL): Broad-form, Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including premise-operations, products- completed operations, broad form property damage, blanket contractual liability, independent CONSULTANTS, personal injury or bodily injury, and advertising injury, with limits no less than Two Million Dollars and Zero Cents ($2,000,000), combined single limits, per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit. (Subject to change)
Business Automobile Liability Insurance: For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONSULTANT has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than One Million Dollars and Zero Cents ($1,000,000.00) per accident for bodily injury and property damage. (Subject to change)
Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than One Million Dollars and Zero Cents ($1,000,000.00) per accident for bodily injury or disease. CONSULTANT agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers for losses arising from work performed by CONSULTANT for CITY and to require each of its sub-consultants, if any, to do likewise under their workers’ compensation insurance policies. (Subject to change)
By executing this Agreement, CONSULTANT further certifies as follows:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work contemplated herein.
Professional Errors and Omissions (E&O) Liability insurance appropriate to the CONSULTANT’s profession, with limit no less than Two Million Dollars and Zero Cents ($2,000,000.00) per occurrence or
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claim, Two Million Dollars and Zero Cents ($2,000,000.00) aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retroactivity date shall be prior to the start of work set forth herein, CONSULTANT shall obtain and maintain said E&O liability insurance during the Term of this Agreement and for five (5) years after completion of work hereunder. If coverage is canceled or non -renewed, and not replaced with an other claims-made policy form with a retroactive date prior to the effective date of this Agreement, CONSULTANT shall purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work. (Subject to change)
If CONSULTANT maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.
CONSULTANT shall require each of its sub-consultants, if any, to maintain insurance coverage that meets all requirements of this Agreement.
The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California, with a current rating of at least A: VII in the latest edition of Best's Insurance Guide and approved by CITY.
Each insurance policy required herein shall state that coverage shall not be canceled, except after providing CITY thirty (30) days’ (or ten [10] calendar days for non -payment) prior written notice.
CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either: (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at CONSULTANT’s expense, the premium thereon.
At all times during the Term of this Agreement, CONSULTANT shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming CITY, its officers, agents, employees and volunteers as an additional insured. CONSULTANT shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate(s).
CONSULTANT shall provide proof that policies of insurance required herein expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.
The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers as additional insureds. All policies r equired under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY. CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
Except for professional liability and workers’ compensation policies, the policies herein are primary and non-contributing with any insurance that may be carried by CITY. Any insurance or self -insurance maintained by CITY, its officers, employees, agents or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
All insurance coverage provided pursuant to this Agreement shall not prohibit CONSULTANT and
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CONSULTANT’s employees, agents or sub -consultants, from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether CITY has received a waiver if subrogation endorsement from the insurer.
Coverage not affected. Any failure to comply with the reporting provisions of the policies contemplated herein, shall not affect coverage provided to CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers.
Coverage applies separately. CONSULTANT’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or self -insured retentions must be declared to and approved by CITY. At the option of CITY, CONSULTANT shall either reduce or eliminate the deductibles or self -insured retentions with respect to CITY, or CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
Procurement of insurance by CONSULTANT shall not be construed as a limitation of CONSULTANT's liability or as fall performance of CONSULTANT’s duties to indemnify, hold harmless and defend under Section 9 of this Agreement.
CITY, its officers and employees shall not be responsible for any claims in law or in equity occasioned by the failure of CONSULTANT to comply with this section.
SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.
CONSULTANT shall not subcontract, delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY. Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered , identification of the proposed sub- consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.
Any subcontract, delegation or assignment shall be made in the name of CONSULTANT and shall not bind or purport to bind CITY and shall not release CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to CONSULTANT under the Agreement.
SECTION 17. NO WAIVER.
Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition or covenant hereof.
SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.
Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The
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venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Article shall survive the expiration or termination of this Agreement.
SECTION 19. ATTORNEY’S FEES AND COSTS.
If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.
SECTION 20. WARRANTIES.
Each of the parties represents and warrants to one another as follows:
A. It has received independent legal advice from its attorneys with respect to the advisability of entering and executing this Agreement;
B. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and
C. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.
SECTION 21. MISCELLANEOUS.
A. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
B. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
C. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
D. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described.
E. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof , delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.
F. Each of the parties acknowledges that it has been represented by independent counsel
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of its own choosing, or if it has not been represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perfor m under this Agreement or any agreement referred to in this Agreement.
G. To the extent of a conflict between the terms of this Agreement and those set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.
SECTION 22. NOTICE.
All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:
CITY MANAGER
City of Montebello
1600 West Beverly Boulevard
Montebello, California 90640
CONSULTANT
________________________
________________________
________________________
________________________
SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.
In the performance of this Agreement, CONSULTANT shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation.
CONSULTANT will take affirmative action to ensure that sub-consultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
SECTION 24. CONFLICT OF INTEREST.
CONSULTANT and its officers, employees, associates and sub-consultants, if any, shall comply with all California conflict of interest statutes applicable to CONSULTANT’s Services under this Agreement, including, but not limited to, the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090. CONSULTANT further covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder.
CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, CONSULTANT shall avoid the appearance of having any
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interest that would conflict in any manner with the performance of its services pursuant to this Agreement.
CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate CONSULTANT(s) of services to CITY because of the performance of this Agreement, or the services that may be procured by CITY because of the recommendations made by CONSULTANT.
CONSULTANT's covenant under this section shall survive the termination of this Agreement.
SECTION 25. ENTIRE AGREEMENT.
This Agreement contains the entire understanding between CITY and CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
CITY OF MONTEBELLO CONSULTANT
_______________________ _____________________
Raul Alvarez Name and Title
City Manager
Dated: _____________ Dated: _____________
ATTEST:
______________________
Christopher Jimenez
City Clerk
APPROVED AS TO FORM
________________________
Arnold M. Alvarez-Glasman
City Attorney
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SECTION 8 - FORMS AND CERTIFICATIONS
LETTER OF TRANSMITTAL
CITY OF MONTEBELLO
Transportation Department
SUBJECT: REQUEST FOR PROPOSAL NO. 26-07
MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
In response to the subject Request for Proposal ( “RFP”) and in accordance with the accompanying Instructions to proposers, the proposer hereby commits to the City of Montebello to perform the work in accordance with the provisions in the proposal Level Contract Documents and any addenda thereto and at the prices stated in the Revenue Price Sheet, which will be included and made a part of any subsequent agreement.
The proposer agrees that the proposal constitutes a firm offer that cannot be withdrawn for ninety (90) calendar days from the Proposal opening or until the Contract for the work is fully executed between the City and a third party, whichever is earlier.
If awarded a contract, the Proposer agrees to execute an agreement and deliver it to the City of Montebello within seven (7) calendar days after receiving a Letter of Award together with the necessary certificates of insurance and any applicable performance or payment bonds. The Consultant shall only proceed with the work upon receipt of a Notice to Proceed.
The proposer certifies that it has:
1. Examined and is fully familiar with all the provisions of the RFP Documents and any addenda thereto:
2. Satisfied itself as to the requirements of the Contract, the nature and location of the work, the general and local conditions to be encountered in performance of the work, and all other matters that can in any way affect the Work and/or the cost thereof.
3. Examined the experience, skill and certification requirements in Scope of Services and that the entities performing the work can fulfill the specified requirements; and
4. Carefully reviewed the accuracy of all statements and figures shown in the Proposal and attachment hereto.
Therefore, the undersigned hereby agrees that the City of Montebello will not be responsible for any errors or omissions in the Proposal.
The proposer further certifies that:
1. The only persons, firms, corporations, joint ventures/partnerships, and/or other parties interested in the Proposal as principals are those listed as such in the Proposal Forms and that,
2. The Proposal has been prepared without collusion with any other person, firm, corporation, joint venture/partnership, and/or other party.
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The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Proposal Documents:
Addenda No(s)
Dated Dated
Dated Dated
Dated Dated
Failure to acknowledge receipt of all addenda may cause the Proposal to be considered non -responsive to the solicitation. Acknowledged receipt of each addendum must be clearly established and included with the Proposal /offer.
Proposer’s Name
Business Address
Contact Person
Email Address
Phone
Fax
Signature of Authorized Official Signature of Authorized Official
Typed or Printed Name Typed or Printed Name
Title Title
Date Date
(Joint ventures/partnerships are to provide a signed copy of their agreement with their Proposal.)
RFP No. 26-07
56 Montebello Bus Lines
For proposals requiring licenses the following information is required:
Consultant’s License No.
Expiration Date:
License Classification:
RFP No. 26-07
Montebello Bus Lines
EXHIBIT A
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT AND WAIVER OF SUBROGATION AND CONTRIBUTION Contract/Agreement/License/Permit No. or description: RFP No.26-07, MOBILITY HUB CONNECTIVITY FEASIB ILITY STUDY
Indemnitor(s): __________________________________________________ (List all names)
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to protect, indemnify, and ho ld harmless the City of Montebello and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), resulting from any wrongful or negligent act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants , employees, sub consultants, material men, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with , resulting from, or related to the above -referenced: RFP No. 2 6-07 MOBILITY HUB CONNECTIVTY FEASBILITY STUDY (the “Waiver”) or the performance or failure to perform any term, provision, covenant, or condition of the Waiver, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity pr ovision shall survive the termination of the Waiver and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against the Indemnitor shall be conclusive in favor of the Indemnitee’ s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument sha ll be construed to enco mpass (a) Indemnitees’ active negligence or willful misconduct to the limited extent that the underlying agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency’s active negligence to the limited extent t hat the underlying agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Waiver or any additional insured endorsements which may extend to Inde mnitees.
City agrees to promptly inform Indemnitor in writing of any claim that City believes to be subject to this Waiver.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent , or subsequent non-active negligence by the Indemnitees.
In the event there is more than one person or entity named in the Waiver as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor”
Name: __________________________________________________ Name: _______________________ (Print) (Print)
By: ________________________________ _________________ By: ________________________________ _________ (Signature) (Signature)
Title: ________________________________ ______________ Title: ________________________________ ______
Date: ________________________________ ________________ Date: ________________________________ ________
RFP No. 26-07
Montebello Bus Lines
EXHIBIT B
REFERENCES
List at Least Three (3) Professional References:
1 Project City/Agency/Other:
Person of Contact:
Phone Number:
E-mail Address:
Address:
City, State, Zip Code:
Description of Contract (Please
include contract value, award
date, term of contract, and
description of work):
Contract Value: $
Award Date:
Term of Contract:
Description of Work:
2 Project City/Agency/Other:
Person of Contact:
Phone Number:
E-mail Address:
Address:
City, State, Zip Code:
Description of Contract (Please
include contract value, award
date, term of contract, and
description of work):
Contract Value: $
Award Date:
Term of Contract:
Description of Work:
3 Project City/Agency/Other:
Person of Contact:
Phone Number:
E-mail Address:
Address:
City, State, Zip Code:
Description of Contract (Please
include contract value, award
date, term of contract, and
description of work):
Contract Value: $
Award Date:
Term of Contract:
Description of Work:
RFP No. 26-07
Montebello Bus Lines
EXHIBIT C
INSURANCE
The Proposal shall include a statement that the insurance requirements set forth in the contract documents can be obtained and will be carried without reservation or exclusion should Proposer be awarded a contract pursuant to this RFP.
The successful Proposer shall at all times during the term of the awarded Agreement, carry, maintain, and keep in force and effect, with an insurance company admitted to do business in California, rated “A” or better in the most recent A.M. Best’s Insurance Rating Guide, and approved by the CITY, a policy or policies of:
A. Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 O1 or the exact equivalent. Defense costs must be paid in addition to limits.
There shall be no cross-liability exclusion for claims or suits by one insured against another.
Limits shall be no less than $2,000,000 per occurrence for all covered losses and the general aggregate limit shall be twice the required occurrence limit. (Subject to change)
B. Business Auto Coverage on ISO Business Auto Coverage form CA 00 O1 including symbol 1 (Any Auto) or the exact equivalent. Limits shall be no less than $1,0 00,000 per accident, comb ined single limit. If Consultant owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described in the pre ceding subsection. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. (Subject to change)
C. Workers' Compensation insurance on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,0 00,000 per accident for all covered losses. (Subject to change)
D. Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be not less than $2,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. City, its officers, employees, attorneys, and designated volunteers shall be named as additional insured on the policy, or policies, as to commercial general liability bodily injury and property damage coverage s and automobile coverages with respect to liability arising out of successful Proposer’s work under this Agreement. (Subject to change)
E. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days' prior
RFP No. 26-07
Montebello Bus Lines
written notice thereof. Any such thirty (30) day notice shall be submitted to City via certified mail, return receipt requested, addressed to "Risk Manager," City of Montebello, 1600 West Beverly Boulevard, Montebello, California, 90640. Consultant agrees that it will not cancel, reduce or otherwise modify said insurance coverage.
F. Consultant shall submit to City (i) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (ii) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, no t less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement".
RFP No. 26-07
Montebello Bus Lines
EXHIBIT D
RFP No. 26-07
MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
COST PROPOSAL SHEET
In accordance with the Request for Proposal issued by the City of Montebello Transportation Department (hereinafter referred to as “ Consultant/Proposer”, the undersigned proposing company hereby agrees to furnish all necessary labor, materials and incidentals required for the above stated contract as set forth in the Scope of Work and any addenda thereto, and to perform all work in the manner and time prescribed therein. Please provide a description of a products proven equal as well as additional costs/fees below.
: Description Cost/Fees
List other costs/fees:
Quantity Description of Work Cost of Needs
Lump sum MOBILITY HUB CONNECTIVITY FEASIBILITY
STUDY $
$
$
$
$
$
$
TOTAL $
RFP No. 26-07
Montebello Bus Lines
Contact Information:
Name & Job Title:
Business Name:
Address:
City, State, Zip Code:
Phone Number:
E-mail Address:
Authorized Signature: Date:
RFP No. 26-07
Montebello Bus Lines
EXHIBIT E
Bidder’s List of Sub-Consultants (DBE and Non-DBE)
Part I
The bidder shall list all sub-consultants (both DBE and non -DBE) in accordance with Section 2 -1.054 the Standard Specification and per Title 49, Section 26.11 of the Code of Federal Regulations. This listing is required in addition to listing DBE Sub-Consultants elsewhere in the proposal. Photocopy this form for additional firms.
Firm Name/
Address/
City, State, ZIP
Phone/
Fax
Annual Gross
Receipts
Description of Portion of Work to be
Performed
Local Agency Use Only
(Certified DBE?)
Name Phone
< $1 million YES
< $5 million NO
Address < $10 million If YES list DBE #:
Fax < $15 million
City State ZIP > $15 million Age of Firm (Yrs.)
Name Phone
< $1 million YES
< $5 million NO
Address < $10 million If YES list DBE #:
Fax < $15 million
City State ZIP > $15 million Age of Firm (Yrs.)
Name Phone
< $1 million YES
< $5 million NO
Address < $10 million If YES list DBE #:
Fax < $15 million
City State ZIP > $15 million Age of Firm (Yrs.)
RFP No. 26-07
Montebello Bus Lines
Part II
The bidder shall list all sub-consultants who provided a quote or bid but were not selected to participate as a sub- consultant on this project. This is required for compliance with Title 49, Section 26 of the Code of Federal Regulations.
Photocopy this form for additional firms.
Firm Name/
Address/
City, State, ZIP
Phone/
Fax
Annual Gross Receipts Description of Portion of Work to be Performed
Local Agency
Use Only
(Certified
DBE?)
Name Phone
< $1 million YES
< $5 million NO
Address < $10 million If YES list DBE
#:
Fax < $15 million
City State ZIP > $15 million Age of Firm
(Yrs.)
Name Phone
< $1 million YES
< $5 million NO
Address < $10 million If YES list DBE
#:
Fax < $15 million
City State ZIP > $15 million Age of Firm
(Yrs.)
RFP No. 26-07
Montebello Bus Lines
EXHIBIT F
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS -
PRIMARY COVERED TRANSACTIONS
The certifies to the best of it’s
(Firm Name/ Principle)
knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency:
2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
4. Have not within a three -year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause of default.
If unable to certify to any of the statements in this certification, the participant shall attach an explanation to this certification.
THE PRIMARY PARTICIPANT_______________________________________________________ CERTIFIES (Firm Name/Principal)
OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET SEQ. ARE APPLICABLE THERETO.
Signature and Title of Authorized Official
The undersigned chief legal counsel for the _____________________________________ hereby certifies that the ____________________________________ has authority under State and Local law to comply with the subject assurances that the certification above has been legally made.
Signature of Attorney Date
RFP No. 26-07
Montebello Bus Lines
EXHIBIT G
PERFORMANCE GUARANTEE CERTIFICATION
The undersigned hereby certifies that the Consultant shall provide a Performance Guarantee in accordance with Specifications.
Designate below which form of Performance Guarantee shall be provided:
Performance Bond
Irrevocable Stand-By-Letter of Credit
Consultant’s Name:
Authorized Signature:
Title:
Date:
RFP No. 26-07
Montebello Bus Lines
EXHIBIT H
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that
(Insert full name and address and legal title of Consultant) as Principal, hereinafter called Consultant, and,
(Insert full name and address or legal title of Surety) as Surety, hereinafter called Authority, in the amount of $_____________ for the payment whereof Consultant and Surety bind themselves, their heirs, executers, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Consultant has by written agreement dated _______________________, 20____, entered into a contract with the City for Contract No.__________________, which contract is by reference made a part hereof, and is hereinafter referred to as the “Contract”.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Consultant shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.
The Surety hereby waives notice of any alteration or extension of time made by the City.
Whenever Consultant shall be, and is declared by the City to be in default under the Contract, the City having performed City’s obligations thereunder, the Surety may promptly remedy the default, or shall promptly
1. Complete the Contract in accordance with it terms and conditions, or
2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the City elects, upon determination by the City and the Surety jointly of the lowest res ponsible bidder, arrange for a contract between such bidder and the Authority, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragr aph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, the amount set forth in the first paragraph hereof.
The term "balance of the contract price," as used in this paragraph, shall mean the total amo unt payable by the City to Consultant under the Contract and any amendments thereto, less the amount properly paid by the City to Consultant.
Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract falls.
No right of action shall accrue on this bond to or for the use of any person or corporation other than the RECIPIENT or the heirs, executors, administrators or successors of the City.
RFP No. 26-07
Montebello Bus Lines
Signed and sealed this ____________________ day of 20____.
WITNESS PRINCIPLE
(SEAL)
(TITLE)
WITNESS SURETY
(SEAL)
(TITLE)
Attach hereto proof of authority of officers or agents to sign bond.
RFP No. 26-07
Montebello Bus Lines
EXHIBIT I
IRREVOCABLE STANDBY LETTER OF CREDIT CERTIFICATE
The undersigned states that he/she is of the of the
(Title)
(The “Beneficiary”) and hereby
(Name of Beneficiary)
Certifies on behalf of the Beneficiary to (the "Bank), with (Name of Issuing Bank)
Reference to Irrevocable Standby Letter of Credit No. Issued by the
Bank (the "Letter of Credit"), that:
1. The undersigned is duly authorized to execute and deliver this certificate on behalf of the Beneficiary.
2. The Beneficiary is making a drawing under the Letter of Credit.
3. An Event of Default has occurred under Contract No.
4. The amount of the draft presented with this certificate does not exceed the total maximum amount drawable today under the Letter of Credit as provided therein.
IN WITNESS WHEREOF, this certificate is executed this __________________ day of_____, 20____.
NAME OF BENEFICIARY
By:
Its:
RFP No. 26-07
Montebello Bus Lines
EXHIBIT J
BANK DRAFT
FOR VALUE RECEIVED
Pay on the presentment to the sum of
(Name of Beneficiary) Dollars ($)
Charge to the Account of Irrevocable Standby Letter of (Name of Issuing Bank)
Credit No. Dated:
To
(Name of Issuing Bank)
NAME OF BENEFICIARY
By
Its
Montebello Bus Lines
EXHIBIT K
Certification of Drug-Free Workplace
I,__________________________________, hereby certify on behalf of (Name of authorized official)
______________________________________that:
(Name of company)
The Consultant named above, and all Sub -Consultants working on this contract, will comply with Government Code Section 8355 in matters relating to providing a drug -free workplace. The Consultant and all Sub-Consultants will, therefore:
Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance are prohibited, and that specified actions will be taken against employees for violation of these prohibitions, as required by Government Code Section 8355(a).
Establish a Drug-Free Awareness Program, as required by Government Code Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace.
2. The firm’s policy of maintaining a drug-free workplace.
3. Any available counseling, rehabilitation, and employee assistance programs and,
4. Penalties that may be imposed upon employees for drug abuse violations, including that no employee who tests positive for use of a controlled substance shall be permitted to work on this contract.
Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract:
1. Will receive a copy of the firm’s drug-free policy statement, and:
2. Will agree to abide by the terms of the firm’s statement as a condition of employment on the contract.
Certification
I, ___________________________________, hereby certify that the above named company, which I am duly authorized to represent, will comply with the Drug-Free Workplace requirements of this contract. I understand that this certification is made under penalty of perjury, under the laws of the State of California.
Executed this_________ day of___________, 20________
By_____________________________________________
(Signature of Authorize Official)
_______________________________________________
(Title of Authorized Official)
Bidder________________________________________________________________________
RFP No. 26-07
Montebello Bus Lines
EXHIBIT L
Certificate of Compliance with 49 CFR Part 655
Prevention Of Alcohol Misuse and Prohibited Drug Use in Transit Operations Bider hereby certifies that
A. Anti-drug Use and Alcohol Misuse Program
(Choose one Alternative with an X in the box)
☐1. Bidder/Proposer has established and implemented an anti -drug use and alcohol misuse program meeting the requirements on 49 CFR 655.
Or
☐2. Bidder/Proposer will establish and implement an anti -drug use and alcohol misuse program meeting the requirements on 49 CFR 655 prior to contract award.
B. Drug and Alcohol Testing Program
(Choose on alternative with an X in the box)
☐1. To the best of my knowledge and belief the Work required under the Contract will not require the performance of Safety Sensitive Functions as defined in 49 CFR Part 655.
Or
☐2. To the best of my knowledge and belief the Work required under the Contract will require the performance of Safety Sensitive Functions as defined in 49 CFR Part 655. (If Alternative 2 was chosen, select one of the following alternatives with an X in the box) ☐a. Bidder/Proposer has established and implemented a drug and alcohol testing program that complies with 49 CFR Part 655.
☐b. Bidder Proposer will establish and implement a drug and alcohol testing program that will comply with 49 CFR Part 655 prior to contract award.
C. Certification
Bidder will submit its Anti-drug Use and Alcohol Misuse Program, and, if B.2 was marked above, its Drug and Alcohol Testing Program, to City of Montebello - Department of Transportation for review and approval prior to contract award.
Bidder/Proposer: ______________________________________________________________
Authorized Representative:_______________________________________________________________
Signature of Authorized
Representative:_______________________________________________________________
Title:____________________________________Date:________________________________
RFP No. 26-07
Montebello Bus Lines
[THIS PAGE WAS INTENTIONALLY LEFT BLANK]
MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY
CITY OF MONTEBELLO
RFP NO. 26-07 | JANUARY 15, 2026
ATTACHMENT D
1. Cover Letter....................................................................................1
2. Firm Profile .....................................................................................3
3. Firm Experience ...........................................................................4
4. Sub-consultants ...........................................................................14
5. In-progress Projects ...................................................................24
6. Firm Qualifications.......................................................................25
7. Personnel ........................................................................................26
8. Project Approach.........................................................................43
9. Forms + Attachments (Exhibits) ...............................................58
TABLE OF CONTENTS
Riverside Transit Agency First & Last Mile Mobility Plan El Monte Zero Vision Plan
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 1
1. Cover Letter / KTUA
January 15, 2026
Atten: Leslie Peralta
Senior Management Analyst
City of Montebello
400 S. Taylor Ave.
Montebello, CA 90640
Dear Ms. Peralta and Members of the Selection Committee, KTUA applauds the City of Montebello for its leadership in advancing mobility hub planning as home to the third largest transit agency in Los Angeles County. This forward-looking effort recognizes the critical need to meet growing ridership demand while addressing the transportation challenges faced by an underserved community. By exploring the establishment of mobility hubs along key commercial corridors, the City is taking a proactive step toward improving transit access, reducing vehicle dependency, and strengthening connections between jobs, services, and neighborhoods.
Mobility hubs offer clear advantages by promoting transit use, supporting greenhouse gas reduction goals, and expanding access to alternative transportation options such as walking, bicycling, and shared mobility. Our team understands that four sites have been recommended and recognizes the importance of carefully evaluating the land use, economic, and community implications of each location to ensure long-term success. When thoughtfully planned, mobility hubs serve users of all ages and abilities, creating inclusive, flexible, and resilient transportation systems.
In essence, we are approaching this as a specific plan for mobility hubs with the various elements listed in the RFP. We have assembled a team of partners experienced in mobility hub site analysis using data driven strategies, best practices for design, economic viability, and community engagement for community driven recommendations and support.
KTUA will lead the project, drawing on local experience in Montebello, including the City’s First Mile Last Mile Plan, active transportation initiatives, and broader urban mobility planning. This familiarity provides an immediate understanding of community needs, travel patterns, and implementation realities. We also prepared Montebello’s Parks and Recreation Master Plan, bringing valuable insight into the importance of safe, comfortable access to parks and high-quality mobility within park spaces themselves. In addition, our landscape architects designed and oversaw completion of the Rio Hondo Access Improvement at the corner of Beverly Blvd and Beverly Terrace, demonstrating hands-on experience delivering multimodal facilities from planning through construction.
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 2 Nelson\Nygaard will provide mobility hub expertise, land use and urban design guidance, and lessons learned from similar projects such as the Bay Area’s Metropolitan Transportation Commission’s Mobility Hubs Strategy and Mobility Hub Implementation Playbook. Their experience completing Montebello Bus Lines’ Comprehensive Operational Analysis will also provide additional efficiency and familiarity to the project.
Day One will lead community engagement, leveraging its mission-driven approach and local experience throughout the San Gabriel Valley. They are committed to advancing public health through inclusive, engaging, and accessible outreach strategies.
The Natelson Gale Group will support the effort with targeted economic analyses. Their role is to define each mobility hub’s realistic development potential and to enhance the attractiveness of the surrounding area to private investment, ensuring that mobility, land use, and economic outcomes are aligned for lasting community benefit.
Key personnel that will be critical to the success of this project include KTUA’s project manager Alex Samarin, and Nelson Nygaard’s lead, Sarah McMinimy.
Alex brings over 10 years of experience in safety, community engagement, GIS, and suitability analysis supporting mobility hub, mixed-use, and parks and recreation planning. He is well versed in Vision Zero initiatives and their integration into active transportation and mobility hub projects. By combining technical analysis with community input, Alex develops implementable recommendations, including work on 10-minute neighborhoods that advanced multimodal access and reduced GHG emissions and VMT.
At her prior firm, Sarah McMinimy played a leading role in OCTA’s Mobility Hubs Strategy and Transit-Supportive Design Guidelines. As Mobility Analysis Lead, she developed a countywide methodology to identify and prioritize diverse mobility hub locations, emphasizing network-based, equity-driven investments. She also led guidance on complete streets and transit- supportive design, translating policy goals into practical, implementation-ready design solutions.
This team will continue to bring our expertise in transit and mobility planning, data driven processes, and community engagement to the City of Montebello. We look forward to sharing our passion, professional services, and commitment to this important and progressive project.
Respectfully submitted,
Joe Punsalan, Principal Transportation Planner
KTUA AUTHORIZED REPRESENTATIVE
Joe Punsalan
Principal Transportation Planner
Phone: (619) 294-4477 x127
Email: [email protected]
1. Cover Letter / KTUA
* Per the response to questions, KTUA understands that the bid bond requirement cannot be waived and this is a planning project. However, the City and KTUA is open to considering alternative mechanisms of the bid bond, if we are selected as the preferred consultant.
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 3
2. Firm Profile / KTUA
KTUA is a collaboration of planners, landscape architects, GIS analysts, and graphic designers focused on the creation of livable outdoor areas meant to foster community.
Established in 1970 and with the partnership of our clients, KTUA has expanded the boundaries of a traditional landscape architecture office by incorporating active transportation, trail planning, parks and recreation planning, federal planning, and natural resource management practices into our portfolio. With this diversity, we are able to help shape the bigger picture while addressing the fine-grained details that contribute to our client’s sustainable natural and built environments.
Employees
28 • 10 Landscape Architects
• 8 Planners
• 2 Landscape Designers
• 2 Irrigation Designers
• 2 GIS Analysts
• 2 Marketing
• 2 Accounting
Generation
Leadership
3rd
• Chris Langdon, President
• Mark Carpenter, Treasurer
• Joe Punsalan, Secretary
• Brooke Whalen, Vice
President
Locations
Office
• San Diego (Main Office)
3916 Normal Street
San Diego, CA 92103
Phone: 619-294-4477
• Central Coast (Satellite Office)
INSIGHTFUL PLANNING INSPIRED DE SIGN
Founded in
(55 Y ears)1970
California Corporation
Planning Services
Existing Condition Assessments
Data/Geospatial Analysis
Community Engagement
Visioning
Conceptual Plans
Master Plans
Visual Simulations
Grant Writing
Landscape Architecture Services
Multi-Disciplinary Team Management
Community Engagement
Conceptual Design
Schematic Design/Design Development
Construction Documents
Construction Administration
In-House Irrigation Design
3D Modeling/Rendering
KTUA Corporate Team
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 4
3. Firm Experience / KTUA
Please see KTUA’s extensive experience in mobility hub and feasibility study projects starting on page 5. The projects listed showcase KTUA’s experience in similar projects
within the transit and public sector environments. KTUA is committed to satisfying MBL requirements with sufficient recourses, capabilities, and experience to meet the business needs as stated in the RFP document. KTUA’s involvement with other clients for past projects is listed below on page 5.
Y ou can find KTUA’s present project involvement on page 31.
KTUA specifies each client name and contact information for each KTUA project we listed in the section starting on page 5.
We describe each project in detail and specify why they are similar to the Montebello Mobility Hub and Feasibility Study.
In each project description you will find KTUA’s involvement and responsibilities defined for each project.
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 5
3. Firm Experience / KTUA
The City of Montebello First Mile/Last Mile Master Plan (FMLM) was prepared in collaboration with the City of Montebello, Montebello Bus Lines (MBL), and the Southern California Association of Governments (SCAG). The goal of the plan was to increase transit ridership and increase safety through the development of strategies that address first and last mile barriers to transit use. KTUA synthesized available plans and transit assessment documents to develop baseline ridership and safety characteristics while also highlighting the future needs of MBL’s customers. The Plan focused on high impact bus stops, with the goal of providing improvements to FMLM trips to effectively make transportation safer and more accessible.
The planning process included community feedback and traffic collision data, among other input and data, to establish Plan goals. This process helped to systematically identify and propose remedies to FMLM barriers, including unsafe intersections, high-stress roadway segments, and a lack of comfortable, convenient, and attractive pedestrian facilities. The Plan identified key barriers to using active transportation to access high-traffic bus stops.
As part of a robust community engagement process, KTUA led multiple walk audits and used SCAG’s Kit of Parts to demonstrate potential FMLM improvements to community members. KTUA organized and facilitated Transportation Advisory Committee meetings, stakeholder meetings, and public workshops/pop-up events.
The team performed on-site station surveys to validate existing conditions and verify recommendation feasibility. This effort resulted in an Implementation Plan with location-specific recommendations, first and last mile infrastructure strategies, best practice policies to emulate, and cut-sheets with conceptual drawings.
Client Contact/Reference:
City of Montebello
Alfredo Machuca, Transit Planner
Phone #: (323) 558-1625 x213
[email protected]
Total Contract Amount:
$109,200
Project Completion:
2022- 2024
Description of Services Provided:
• Transportation Planning
Proposed Staff:
• Joe Punsalan
• Isabel Perez
• Darren Jacobsen
• Nicole Rogge
CITY OF MONTEBELLO FIRST MILE/LAST MILE MASTER PLAN
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 6 The Hemet Mobility Hub project was the development of a plan to assist the City in implementing an intermodal mobility hub to meet projected demand for local and regional transit services (bus, rail, shared mobility options such as car/bike sharing, non-motorized/active transportation elements, and travel management companies).
The intermodal mobility hub serves as a park-and-ride facility and includes solar power and electric vehicle charging stations. The plan guides the development of a transit oriented development that includes housing, retail, office, public spaces, and entertainment venues with energy efficient sustainable design features to fully activate the mobility hub to be a thriving community activity center. The Hemet Mobility Hub site is central to the Hemet Civic Center, the County Administrative Center, the Hemet Valley Hospital Complex, and the historic center of downtown.
Internal circulation was focused on getting people to and from the Riverside County Transportation Commission Metrolink platform, buses, parked vehicles, drop-off locations and to possible new development north of the site. A multi-use path and landscaped buffer was planned for the corridor between the commuter rail right-of- way and bus transfer station. East to west pedestrian routes are more directed and controlled than north to south movement. This was a result of the need to control access to the center platform areas since bus movements are frequent in this area and movements need to be free of conflict.
Client Contact Information:
City of Hemet/RTA
Ron Running, Project Planner
(951) 765-2393
[email protected]
Total Contract Amount:
$104,250
Project Completion:
Completed 2018
Description of Services Provided:
• Mobility Planning
• 3D Modeling
• Community Engagement
Key KTUA Personnel:
• Retired
Awards:
• 2019 SCAG Sustainability
Award Honorable Mention
• 2019 APA Inland Empire Merit
Award
RIVERSIDE TRANSIT AGENCY HEMET MOBILITY HUB
3. Firm Experience / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 7
3. Firm Experience / KTUA
In coordination with a Project Development Team (PDT) comprised of OCTA, the City of Dana Point, the City of San Juan Capistrano, and the City of San Clemente, the South Orange County Rail Station Feasibility Study assessed the implications and feasibility of adding a new rail station on the Los Angeles-San Diego-San Luis Obispo (LOSSAN) Rail Corridor between the existing Laguna Niguel/Mission Viejo and San Clemente (North Beach) stations. In addition to understanding land ownership constraints, proposed public and private developments, and connections for vehicles, bicyclists, and pedestrians, a complex land-use mix analysis was conducted to compare the candidate site vicinities by summarizing the diversity of land uses within walkable distances. In coordination with the Project PDT, the potential station site was narrowed to the vicinity of Victoria Boulevard in the Doheny Village area of the City of Dana Point. A conceptual site plan was created to inform feasibility of the potential station, which considered constraints presented by rail operations, utilities, access, and height constraints.
Client Contact Information:
HDR Prime Consultant
Vonna Wilkerson
[email protected]
Total Contract Amount:
$59,960
Project Completion:
2024
Description of Services Provided:
• Transportation Planning
KTUA Key Personnel:
• Joe Punsalan
• Alex Samarin
• Nicole Rogge
SOUTH ORANGE COUNTY RAIL STATION FEASIBILITY STUDY
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 8 The SANDAG Border Resiliency Plan (BRP) is a strategic, holistic, binational plan to address the health and climate stressors facing communities ten miles north and south of the California-Baja California border. The BRP will evaluate and address current and future climate impacts and environmental pollution burdens and identify an innovative set of priority projects, policies and programs to support resilient transportation systems and protect community health and wellbeing in the study area.
KTUA is currently evaluating transit, bicycle, and pedestrian infrastructure on both the US and Mexican sides of the border for connectivity between key destinations. In addition to creating online data visualization tools to engage and support project staff and stakeholders in decision-making, KTUA will also develop multimodal projects - active transportation, complete streets, and transit - and lead the development of criteria, metrics and evaluation methods for these projects. Project recommendations will focus on climate resilience and adaptation, both for people and for transportation infrastructure. Improving the existing network of transit centers and mobility hubs in the border region is one potential solution.
Client Contact Information:
AECOM
Shelley Jiang
(510) 859-7690
[email protected]
Total Contract Amount:
$85,740
Start and End Date of Project:
2025-Ongoing
Description of Services Provided:
• Planning
Key KTUA Personnel:
• Joe Punsalan
• Alex Samarin
• Amanda Herbst
• Madeline Pysher
• Nicole Rogge
SANDAG BORDER RESILIENCY PLAN
3. Firm Experience / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 9
3. Firm Experience / KTUA
The First and Last Mile Mobility Plan was prepared in collaboration with the Riverside Transit Agency (RTA), the Southern California Association of Governments (SCAG), and Caltrans. The goal of the plan was to increase transit ridership through the development of strategies that address first and last mile barriers to transit use.
KTUA synthesized available plans and transit assessment documents to develop baseline ridership characteristics while also highlighting the future needs of RTA’s customers. Using GIS data, the team developed a set of Station Typologies to characterize all 2,500+ bus and transit stations. Pilot projects were identified for each Station Typology type and recommendations for bicycle and pedestrian access were developed dependent on local conditions.
To support the large multi-lingual public outreach component, KTUA developed a web portal that directed users to the map for their jurisdiction. Users could then provide targeted feedback on issues in their city. KTUA also conducted steering committee meetings, RTA board meetings and public workshops/events. Additionally, KTUA worked one-on-one with city staff to vet recommendations, ensuring proposed projects would be valuable to pilot cities. Lastly, the team performed on-site station surveys to validate existing conditions and verify recommendation feasibility. This effort resulted in an Implementation Plan with location-specific recommendations, first and last mile infrastructure strategies and Transportation Demand Strategies (TDM), strategies that can be applied to stations throughout RTA’s service area based on station typology. This plan was also coordinated with WRCOG’s ongoing Active Transportation Plan to provide efficiency for city input, recommendations and public outreach.
Client Contact Information:
Riverside Transit Agency (RTA)
Joe Forgiarini (Now with LA
Metro)
(213) 418-3400
[email protected]
Total Contract Amount:
$194,875
Project Completion:
2017
Description of Services Provided:
• Mobility Planning
• Community Engagement
Key KTUA Personnel:
• Joe Punsalan
Awards:
• 2019 APA Inland Empire
Comprehensive Plan - Large
Jurisdiction
RIVERSIDE TRANSIT AGENCY FIRST & LAST MILE MOBILITY PLAN
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 10
3. Firm Experience / KTUA
The City of National City INTRA-CONNECT Plan (Integrating Neighborhoods with Transportation Routes for All) is a Caltrans Sustainable Communities Grant awarded in 2017. KTUA provided research, writing and graphic support in the preparation of the grant, and is also implementing the grant and in the final stages of plan analysis, public outreach, and recommendations.
The $330,000 grant was to complete funding for planning and design studies for the identification of smart growth areas and to provide guidance on how integrated land uses and public infrastructure can support these growth areas. Multiple state agencies suggest the needed link between land use and transportation, but most agencies tend to concentrate only on the transportation facilities with local agencies concentrating on the land use. This approach often misses the benefits of integrated land use and transportation planning.
The plan focuses on the development of 10-minute “walk,” 5-minute “biking”, and 3-minute “drive communities”, along with an overall combined trip of 10-minutes for “transit connections and travel.” The 10-minute concept supports the integration of compact infill development with multi-modal transportation, resulting in shorter travel times and distances, thereby reducing VMT and GHG emissions.
Client Contact Information:
National City
Stephen Manganiello
(760) 602-4383
[email protected]
Total Contract Amount:
$300,000
Project Completion:
2019
Description of Services Provided:
• Grant Writing
• Land Use Planning
• GIS Analysis
• Circulation
• Active Transportation
Planning
• Transit Planning
• Public Outreach
Key KTUA Personnel:
• Alex Samarin
CITY OF NATIONAL CITY INTRA-CONNECT
Awards
• 2020 APA San Diego Transportation Planning Award of Merit • 2020 Circulate San Diego Healthy Community Award, City of National City INTRA-Connect Plan
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 11 KTUA provided site planning, landscape architecture, mobility planning, placemaking and traffic improvements for a new mobility hub near the downtown Metro Station in the City of Riverside. KTUA also provided the document design and layout and 3D modeling for the site. Concepts included safe crossing locations from the platforms and across the street as well as a public plaza area at the south end of the site.
The interpretive story incorporated into the design highlights the deep roots of the community in agriculture, especially orange and other citrus groves that were once very common throughout the valley. Another interpretive element was the role that groundwater played in the development of this agriculture. Both historic elements are featured in the design of the plaza area.
Client Contact Information:
Riverside Transit Agency
Kristin Warsinski
(951) 565-5136
[email protected]
Total Contract Amount:
$93,711
Project Completion:
2020
Description of Services Provided:
• Mobility Planning
• 3D Modeling
• Landscape Architecture
Key KTUA Personnel:
• Mark Carpenter
RIVERSIDE TRANSIT AGENCY VINE STREET MOBILITY HUB
3. Firm Experience / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 12 The Bus Stop Safety Improvement Plan (BSSIP) was developed to improve safety at bus stops and along the routes people use to access them throughout Omnitrans’ service area. The Plan focused on nine Census Tracts identified as highly disadvantaged, low-income, and transit-dependent. Outreach and engagement approaches were adapted in response to the COVID-19 pandemic and relied heavily on data review and virtual participation. Efforts included collaboration with Omnitrans and SCAG, stakeholder interviews, online walk and bike audits, surveys, and guidance from a Technical Advisory Committee (TAC).
The Plan outlines a comprehensive set of traffic and personal safety strategies organized into projects, policies, and programs. Project recommendations include upgraded shelters, lighting, benches, lean bars, artwork and placemaking, surveillance, signal modifications, and improved pedestrian and bicycle access.
Policy recommendations emphasize ADA accessibility, Complete Streets approaches, transit-supportive land use, and safe, direct, and comfortable non-motorized access to transit. Program recommendations include exploring models similar to the CAHOOTS mobile crisis-intervention program to address safety concerns related to mental health, substance use, and homelessness.
Based on data analysis and community input, the Plan identifies priority pedestrian, bicycle, and bus stop improvements and provides an implementation framework that moves from needs identification through planning, programming, and infrastructure delivery. A flexible prioritization was used to rank bus stops with the highest-priority locations resulting in targeted recommendations for implementation by Omnitrans, local jurisdictions, and partner agencies.
Client Contact Information:
SCAG
Courtney Aguirre, Program
Manager Public Health and Safety
(213) 236-1990
[email protected]
Total Contract Amount:
$190,481
Project Completion:
07/2020-07/2021
Description of Services Provided:
• Community Engagement
• Transportation Planning
Key KTUA Personnel:
• Joe Punsalan
• Darren Jacobsen
OMNITRANS BUS SAFETY IMPROVEMENT STUDY
3. Firm Experience / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 13
3. Firm Experience / KTUA
KTUA partnered with the nonprofit Local Government Commission (LGC), now known as CivicWell, to engage the residents and businesses of the City of Artesia in analyzing the challenges to walking and bicycling and to prepare recommendations to make sure that City streets work for all users.
KTUA prepared an active transportation plan that prioritizes citywide pedestrian and bicycle improvements which complements visioning efforts for the commercial and historic districts, as well as previous improvements to the South Street Corridor and Pioneer Boulevard/Downtown Specific Plan. Non-motorized transportation needs were assessed, current inventory evaluated, and active transportation recommendations were identified and prioritized. The main focus was on providing improved transportation choices in disadvantaged neighborhoods and near local schools within the city.
The plan was developed through a robust public engagement process that included a series of workshops, outreach “pop-up” events, and a multi-day charrette process to identify needs, challenges and opportunities for walking, bicycling, transit, and strategies to activate downtown and preserve and enhance community character.
The public engagement process provides multiple opportunities for residents to participate. KTUA translated the community’s input into design concepts, conducted a feasibility assessment, and prepared a prioritized plan with cost estimates.
The plan’s goals are to provide strategies to meet state and regional SCS/RTP goals of reducing vehicle miles traveled and GHG emissions, maximizing mobility and accessibility, preserving and ensuring a sustainable regional transportation system, and protecting the environment and health.
Client Contact Information:
CivicWell
Grace Person
(916) 448-1198 x335
[email protected]
Total Contract Amount:
$140,760
Project Completion:
2022
Description of Services Provided:
• Active Transportation
Planning
• Community Outreach
Key KTUA Personnel:
• Joe Punsalan
• Jacob Leon
• Marina Varano
CITY OF ARTESIA ACTIVE TRANSPORTATION PLAN
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 14
4. Sub-consultants / KTUA
Nelson\Nygaard Consulting Associates, Inc. is an internationally recognized firm committed to developing transportation systems that promote vibrant, sustainable, and accessible communities. Founded by two women in 1987, and incorporated in 2001, Nelson\Nygaard has grown from its roots in transit planning to a 170-person, full-service transportation planning firm with offices in Atlanta, Austin, Boston, Chicago, Denver, Los Angeles, New Y ork, Oakland, Orlando, Portland, San Francisco, Seattle, Toronto, Vancouver, Washington, D.C.
In keeping with the values set by the firm’s founders, Nelson\Nygaard puts people first.
They recognize that transportation is not an end by itself but a platform for achieving broader community goals of mobility, equity, economic development, and healthy living.
The firm’s hands-on, national experience informs but doesn’t dictate local solutions. Built on consensus and a multimodal approach, their plans are renowned as practical and implementable.
NELSON/NYGAARD CONSULTING ASSOCIATES, INC.
Contact Person: Sarah McMinimy,
Principal
Phone Number: (213) 270-5801
Address: 304 S. Broadway, Suite
320, Los Angeles, CA 90013
Project Function: Transportation
and Planning consulting
The Natelson Dale Group, Inc. (TNDG) is a real estate economic and financial consulting firm established in southern California in 1974. TNDG serves public and private sector clients in the following basic areas:
• Real estate market forecasts and development feasibility studies • Pro forma financial analysis
• Economic development strategic plans
• General Plan economic studies and policies
• Fiscal impact analysis and modeling
Philosophy and Approach. TNDG combines state-of-the-art analytical capacities with the unique ability to craft an “implementable vision.” In TNDG’s experience, General and Specific Plans are most effective at transforming communities when they are based on economically feasible development concepts. The TNDG team typically applies three levels of economic analysis to land use planning assignments: market demand analysis, financial pro-forma analysis, and fiscal impact analysis.
THE NATELSON DALE GROUP , INC.
Contact Person: Roger Dale,
Managing Principal
Phone Number: (714) 692-9596
Address: P.O. Box 489, Y orba
Linda, CA 92885
Project Function: Real Estate
Economic and Financial
Consulting Firm
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 15
4. Sub-consultants / KTUA
Day One has educated communities and decision-makers in the San Gabriel Valley about evidence-based health policies whose subsequent adoption has created healthier, safer, more sustainable communities for all. Day One youth and volunteers are engaged on a variety of public health issues, from increasing student access to free, appealing water stations to adopting local bicycle and pedestrian plans.
The involvement and empowerment of youth, parents, and community members is central to Day One’s work. The agency currently facilitates Y outh Advocate groups in the Cities of Pasadena, Pomona, Pico Rivera and El Monte. Over this period of time hundreds of local students have been educated and informed about community issues and the civic process, and empowered to get involved. Y outh Advocates have conducted walk audits of their neighborhoods, organized Walk to School Day Events, and engaged in a wide range of health issues, from the lack of grocery stores in northwest Pasadena to the need for safer streets for students and their families who rely on public and active transportation to get around.
DAY ONE INC.
Contact Person: Natelson Dale
Phone Number: (626) 229-9750
Address: 175 N. Euclid Ave.
Pasadena, California 91101
Project Function: Community
Engagement
RRC Associates is a Boulder, Colorado–based consumer insights and community research consulting firm founded in 1983. They specialize in providing statistically sound, decision-ready research services for local governments, transit agencies, urban districts, destination organizations, and chambers of commerce across the United States. Their team of 19 professionals represents a range of disciplines and advanced degrees, bringing depth in survey design, data analysis, public engagement, and applied social research.
RRC is nationally recognized for delivering innovative, cost-effective, and customized research tailored to each client’s unique planning and policy needs. They have extensive experience designing and administering community surveys for cities and counties throughout the U.S., including studies focused on transportation access, mobility behavior, community priorities, and infrastructure planning. Our work frequently supports feasibility studies, master plans, and implementation strategies where inclusive engagement and defensible data are critical.
For the City of Montebello’s Mobility Hub Connectivity Feasibility Study, RRC brings a strong combination of community survey expertise, methodological rigor, and attention to detail. They are particularly experienced in developing survey approaches that engage diverse and underserved populations and translate public input into clear, actionable insights. Their advanced statistical analysis and reporting capabilities will ensure that survey findings meaningfully inform project decisions and support data-driven recommendations aligned with City and Montebello Bus Lines priorities.
RRC
Contact Person: Kailyn Haskovec
Phone Number: (303) 449-6558
Address: 4770 Baseline Road,
Suite #355, Boulder, CO 80003
Project Function: Consumer
insights and community research
consulting firm.
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 16 Through the development of its mobility hub program, the Metropolitan Transportation Commission (MTC) sees an opportunity to seamlessly integrate public and private mobility services in a way that enhances customer experience and travel resiliency. MTC hired Nelson\Nygaard to identify regionally significant mobility hubs, develop a hub typology that will aid infrastructure planning, and provide implementation guidance. Ultimately, Nelson\Nygaard is establishing a blueprint for successful mobility hub development that will lead to a grant program and pilot implementation.
As part of this work, Nelson\Nygaard developed a multi-tiered siting analysis with outcome-oriented criteria and location screening methods. Nelson\Nygaard also developed a mobility hub typology, elements, and design guidance that provides clear detail on each mobility hub type, including the kit of parts and considerations for siting, design, management, and operations. This includes guidance on electric vehicle and micromobility charging infrastructure needs and direction type of chargers needed to support shared mobility electrification.
Nelson\Nygaard’s work culminated in a Mobility Hub Implementation Guide and Pilot Program Playbook that offered implementation considerations, quick build mobility hub installation guidance, and recommended practices to ensure regional consistency.
Client Contact Information:
Metropolitan Transportation
Commission
Krute Singha, Principal Planner
(415) 778-5365
[email protected]
Total Contract Amount:
$100,000
Project Completion:
2020-2024
Description of Services Provided:
• Transportation Planning
Consulting
FISCAL IMPACT MODEL AND REAL ESTATE MARKET FORECASTS FOR GENERAL PLAN UPDATE - CITY
OF COSTA MESA, CA
4. Sub-consultants / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 17 Nelson\Nygaard leads multimodal and urban design coordination for the City of Vancouver as part of the bi-state Interstate Bridge Replacement Program (IBR), a major ODOT/WSDOT initiative to replace the I-5 crossing between Portland and Vancouver. Nelson\Nygaard manages a multidisciplinary team—including SERA Architects, BAE, Walker Macy, and EnviroIssues—to integrate transit, active transportation, and placemaking priorities into the City’s Conceptual Design Report.
The team developed a Transit District and Multimodal Framework for downtown Vancouver, evaluating light-rail alignment and station alternatives, bus network integration (C-TRAN Vine BRT and local routes), and street typologies within the Vancouver City Center Vision area. Nelson\Nygaard’s work also coordinates placemaking and redevelopment strategies for the proposed Community Connector (a freeway-lid park and station deck) and the Waterfront Station District, establishing cross-section concepts, multimodal access diagrams, and implementation plans for urban public-space activation.
Project Outcomes: This project illustrates Nelson\Nygaard’s leadership in integrating rail and BRT station design, multimodal access, and redevelopment planning within a large-scale interstate infrastructure program. The City-focused technical assistance role parallels the needs of the Fort Collins and Loveland Station Area Plans— balancing engineering, land use, and placemaking in a high-visibility, multi-agency corridor context.
Client Contact Information:
City of Vancouver
Lori Severino
(360) 869-6505
[email protected]
Total Contract Amount:
$650,000
Project Completion:
2023-2025
Description of Services Provided:
• Transportation Planning
Consulting
INTERSTATE BRIDGE REPLACEMENT PROGRAM
4. Sub-consultants / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 18 Caltrans is re-envisioning Park and Ride facilities along the state highway system as Mobility Hubs. Mobility hubs expand this role by offering a range of amenities and improvements that support multimodal travel, equitable access, reduced auto dependency, and lower vehicle miles traveled (VMT) and greenhouse gas (GHG) emissions. Converting the more than 300 Park and Ride facilities operated by Caltrans into Mobility Hubs reinforces their importance in helping California achieve its transportation and climate goals.
As part of this effort, Caltrans is incorporating Mobility Hubs into the State Highway System Management Plan (SHSMP), an integrated, performance-driven planning process that evaluates system needs and performance over a 10-year horizon with and without funding constraints. The project goals are to establish a process for integrating Mobility Hubs into the SHSMP and to develop a methodology for classifying existing facilities based on their ability to provide multimodal connectivity.
This classification will inform funding, planning, and coordination decisions at the state, regional, and local levels.
In coordination with prime consultant System Metrics Group (SMG), Nelson\Nygaard led the development of a Mobility Hub typology to guide the transformation of existing Park and Ride lots. The typology evaluates facilities based on policy, programming, and design factors, including land use context, population density, accessibility, connectivity, safety, integration with local and regional multimodal networks, wayfinding, and public awareness. Three Mobility Hub types were identified—Multimodal High, Multimodal Low, and Commuter Rideshare. SMG then classified the 300+ facilities within the state highway system using this framework and conducted a needs assessment to identify improvements required to achieve the functionality and performance levels defined in the typology.
Client Contact Information:
Zhongren Wang; Program
Manager, Caltrans
(916) 628-5548
[email protected]
Total Contract Amount:
$80,105
Project Completion:
2022-2023
Description of Services Provided:
• Transportation Planning
Consulting
CALTRANS ASSET MANAGEMENT PLAN FOR MOBILITY HUBS
4. Sub-consultants / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 19 TNDG prepared an Economic Development Strategic Plan (EDSP) for the City of Monterey Park. The EDSP addresses the following priorities: reinvigorating Monterey Park’s longstanding position as a destination for regional visitors; leveraging key locational assets such as proximity to Cal State Los Angeles and Downtown Los Angeles; strengthening connections to technology-oriented industry clusters; promoting entrepreneurial development; and incentivizing private investment in key development opportunity sites. TNDG led an extensive stakeholder engagement process for the EDSP, including facilitation of three “summit” meetings with a task force assembled for the project. TNDG’s work scope also included the following technical studies: market demand analysis for retail, office, industrial, and hotel development; industry cluster analysis to identify business attraction; and an analysis of the feasibility of expanding the City’s business improvement district (BID).
Client Contact Information:
Joseph Torres, MPA
Economic Development Manager
(626) 307-1314
[email protected]
Total Contract Amount:
$81,600
Project Completion:
2023-2024
Description of Services Provided:
• Target industry analysis
• Real estate market analysis
• Stakeholder engagement
• Focus on revitalization/reuse
of aging commercial corridors
(including downtown) and
shopping centers
• Strategies to leverage key
opportunity sites
ECONOMIC DEVELOPMENT STRATEGIC PLAN - CITY OF MONTEREY PARK
4. Sub-consultants / KTUA
CITY OF MONTEBELLO | MOBILITY HUB CONNECTIVITY FEASIBILITY STUDY / 20 TNDG served as the project economist for the City of San Ramon’s General Plan Update. TNDG’s work for this assignment has included demographic forecasts; market demand analysis for retail, office, industrial and hotel land uses; strategic recommendations for revitalizing San Ramon’s retail shopping centers; identification of target industries; and preparation of an updated Economic Development Element.
Given the City’s strong interest in defining policies to ensure the long-term viability of San Ramon’s retail shopping centers, TNDG conducted two study sessions with the Planning Commission on this topic.
Client Contact Information:
Cindy Yee, AICP
Senior Planner, City of San
Ramon
(925) 973-2562
[email protected]
Total Contract Amount:
$64,590
Project Completion:
2022-2023
Description of Services Provided:
• Real estate demand forecasts
for retail, office, industrial, and
hotel land uses
• Special analysis of retail
development opportunities in
City Core
• Policies to ensure long-term
viability of existing shopping
centers
REAL ESTATE MARKET ANAL YSIS FOR GENERAL PLAN UPDATE - CITY OF SAN RAMON, CA
4. Sub-consultants / KTUA