Montebello City Council
April 22, 2026

RECORDING REQUESTED BY
C

ITY OF MONTEBELLO

AND WHEN RECORDED MAIL TO

NAME CITY OF MONTEBELLO

CITY CLERK
STREET 1600 W Beverly Blvd.

ADDRESS
CITY M ontebello,

STATE CA
ZIP 90640

SPACE ABOVE LINE FOR RECORDERS USE
________________________________________________________________________________________________________________________________________________

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is City of Montebello

3. The full address of the owner is 1600 W Beverly Blvd., Montebello, CA 90640

4. The nature of the interest or estate of the owner is: in fee. (if other than Fee, strike “In fee” and insert, for example, “purchaser under contract of purchase”, or “lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES
___ ____________________________________________________________________________________________

6. The full names and addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES
___ _________________________________________________________________________________________

7. A work of improvement on the property hereinafter described was completed on April 22, 2026. The general scope of work consisted of upgrading the existing City Hall LED sign by removing and replacing obsolete and non- functional components with a modern display system. The work included restoring full operational capability, improving visibility, and ensuring reliable communication functionality.

8. T
he name of the contractor, if any, for such work of improvement was Monarka Development Corporation DBA Express Sign & Neon.

January 14, 2026
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed is in the City of Montebello County of Los Angeles, State of CA, and is described as follows: LED Sign City Hall Project (CP 933) Director of Public Works / City of Montebello___
(Signature of Owner or corporate officer of Owner named in paragraph 2, or his agent)

VERIFICATION
I, the undersigned, say: I am the City Clerk of the City of Montebello, the declarant of the foregoing Notice of Completion:

I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________, 2025 at City of Montebello, Montebello, CA __________________________________________________(Personal signature of the individual who is swearing that the contents of the Notice of Completion are true)

ATTACHMENT B

DO NOT RECORD

REQUIREMENTS AS TO NOTICE OF COMPLETION

A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.

The “owner” who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in- interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title.

For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice.

If the ownership is in two or more persons as joint tenants or tenants is common, the notice may be signed by any one of the co- owners (in fact, the foregoing form is designed for giving of the notice by only one cotenant), but the names and addresses of the other co-owners must be stated in paragraph 5 of the form.

Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors.

In paragraphs 3, 5 and 6, the full address called for should include street number, city, county and state.

As to paragraphs 7 and 8, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the words “A work of improvement” from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., “The foundations for the improvements”); (2) Insert the name of the contractor under the particular contract in paragraph 7.

In paragraph 8 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor’s name need be given if there is n o general contractor, e.g., on so-called “owner-builder jobs.”

In paragraph 9, insert the full, legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached.

In paragraph 10, show the street address, if any, assigned to the property by any competent public or governmental authority.

This standard form covers most usual problems in the field indicated. Before you sign, read it, fill in all blanks, and make changes proper to your transaction. Consult a lawyer if you doubt the form’s fitness for your purpose.

ITEM # 9

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: APPROVE SUBMISSION OF TWO APPLICATIONS TO THE STATE OF

CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE STATE
ACTIVE TRANSPORTATION PROGRAM CYCLE 8

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize staff to submit two applications to the State Active Transportation Program Cycle 8 for the Via Campo at Findlay Avenue Corridor and Madison Avenue at Concourse Road Roundabout; and

2. Authorize the City Manager to sign and execute all applicable documents associated with the submittal process; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The engineer’s estimate for construction of the Via Campo at Findlay Avenue Corridor is $5,000,000. This will include construction and construction management expenses. The engineer’s estimate for construction of the Madison Avenue at Concourse Road Roundabout project is $2,750,000. This will include construction and construction management expenses.

The State does not require a funding match for Active Transportation Program (ATP) projects. However, the State does encourage leveraging additional funds for a project.

Leveraged funds are a financial commitment toward the cost of a project from a different funding source. Staff recommend leveraging funds for the design and environmental portion of the two projects (if awarded). Staff will analyze the availability of Local Return Funds (i.e., Measure A) as well as Transit Funds (i.e., Montebello Bus Lines) to use as

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

"leveraging funds" for these two projects.

BACKGROUND/DISCUSSION:

The Active Transportation Program (ATP) was created by Senate Bill 99 and Assembly Bill 101 to encourage increased use of active modes of transportation, such as biking and walking. Senate Bill 1 directs additional funding from the Road Maintenance and Rehabilitation Account (RMRA/SB1) to the Active Transportation Program. Along with the program’s overall purpose of encouraging walking and biking, the program aims to increase safety and mobility for non-motorized users, help regional agencies achieve greenhouse gas reduction goals, enhance public health, ensure that disadvantaged communities fully share in program benefits, and provide a broad spectrum of projects to benefit many types of active transportation users.

The purpose of the ATP is to encourage increased use of active modes of transportation.

Goals include the following:
• Increase the proportion of trips accomplished by biking and walking. • Increase the safety and mobility of non-motorized users. • Advance the active transportation efforts of regional agencies to achieve greenhouse gas reduction goals as established pursuant to Senate Bill 375 (Chapter 728, Statutes of 2008) and Senate Bill 391 (Chapter 585, Statutes of 2009).
• Enhance public health, including reduction of childhood obesity through the use of programs including, but not limited to, projects eligible for Safe Routes to School Program funding.
• Ensure that disadvantaged communities fully share in the benefits of the program. • Provide a broad spectrum of projects to benefit many types of active transportation users.

Staff propose to submit an application that focuses on the following:
• Construction of Complete Streets enhancements along Via Compo from Gerhart Avenue to Garfield Avenue.
o This corridor along Via Campo has experienced traffic collisions, higher vehicle speeds, and unsafe school-area conditions. The aim of the funds includes, though is not limited to:
▪ Reduce vehicle speeds and conflict points
▪ Improve pedestrian crossings and school access
▪ Address network gaps for walking and biking
▪ Enhance visibility and predictability for all users
o Findlay Avenue provides north-south connectivity and can serve as an alternative to bicycling along Garfield Avenue. The recommended facility for Findlay Avenue is to install a bike boulevard.
▪ This location is within a school zone and has experienced documented safety concerns, making this location a strong

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

candidate for ATP funding when supported by clear technical justification and meaningful community involvement.
▪ Bicycle Boulevards use signs, pavement markings, and speed and volume management measures to discourage through trips by motor vehicles and create safe, convenient bicycle crossings of busy arterial streets. Bicycle boulevard connects with Metro’s Bicycle Master Plan and the City’s Bike Master Plan.
o Pedestrian Enhancements
▪ Sidewalk improvements along Bicycle Boulevards
▪ Bulbouts (safety for pedestrians and ADA)
o Zebra/ Continental Crosswalks
▪ Pedestrian Scale Lighting
▪ Wayfinding signs along a bicycle and pedestrian networks to designated destinations
▪ Street Trees
• Construction of Complete Streets enhancements that include the roundabout at Concourse Avenue, Madison Avenue and Via Val Verde.
o This project proposes a modern roundabout to address intersection safety near schools and residential neighborhoods. The technical strategy includes:
▪ Conceptual roundabout geometry suitable for multimodal users ▪ Pedestrian and bicycle accommodation within a school-area context ▪ Assessment of right-of-way needs and constructability ▪ Early coordination with police, fire, and emergency services ▪ The proposed roundabout is intended to reduce severe collisions, calm traffic, and improve overall intersection safety, consistent with ATP’s focus on high-impact safety investments.

The proposed infrastructure enhancements improve the coordination of safe travel needs of older adults, persons with disabilities, schoolchildren, cyclists and low-income individuals. The proposed plan establishes priorities that focus on safe pedestrian and bicycle travel which interfaces with complete streets concepts and the City’s active transportation network. The project will create a connected active transportation system throughout the City and zero-in on a complete streets program.

The project focus placates the City’s requirement to enhance ADA accessibility and improve pedestrian safety that complies with Complete Streets requirements. The integration of designated bicycle lanes will conform to the City's Bicycle Master Plan. The City’s proposed projects have the necessary beneficial impacts that support active transportation within the community.

COMMUNITY OUTREACH AND ENGAGEMENT:

ATP places strong emphasis on inclusive and documented public participation, particularly for projects impacting disadvantaged communities and school populations.

Implementing a comprehensive engagement program will include the following:
• Bilingual (English/Spanish) outreach materials

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

• Door-to-door engagement in surrounding neighborhoods
• Community meetings for each project location
• On-site pop-up events near schools and key destinations • Multilingual surveys targeting residents, parents, students, and school staff

All outreach activities will be documented through attendance logs, surveys, comment summaries, and a formal Response Matrix showing how community input influenced the conceptual designs. This documentation is required and scored under ATP guidelines. Staff will also coordinate with Montebello Unified School District (principals, PTAs, and students), community-based organizations, health organizations, transit agencies, and neighboring jurisdictions to secure broad support and Letters of Support for both project applications.

Key anticipated schedule milestones include:
• April 2026: Begin community outreach and engagement, including bilingual materials, door-to-door engagement, coordination with Montebello Unified School District, and initial stakeholder outreach.
• April – May 2026: Conduct community meetings, pop-up events, surveys, and stakeholder coordination; refine conceptual designs based on feedback; develop engineering exhibits and cost estimates; and initiate grant narrative development. • May – June 2026: Finalize outreach documentation, response matrix, letters of support, and grant narratives; prepare submission-ready ATP applications. • June 22, 2026: Submit ATP Cycle 8 grant applications for both project locations.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommend City Council authorize the submission of two State Active Transportation Program Cycle 8 applications for the Via Campo at Findlay Avenue Corridor and Madison Avenue at Concourse Road Roundabout projects and authorize the City Manager to sign and execute all applicable documents.

ATTACHMENT(S)

None

ITEM # 10

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: APPROVE SUBMISSION OF AN APPLICATION TO THE UNITED

STATES DEPARTMENT OF TRANSPORTATION FOR THE SAFE

STREETS AND ROADS FOR ALL PLANNING AND DEMONSTRATION

COMPREHENSIVE SAFETY ACTION PLAN GRANT PROGRAM

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize staff to submit an application to the Safe Streets and Roads for All (SS4A) Planning and Demonstration Comprehensive Safety Action Plan grant program; and

2. Authorize the City Manager to sign and execute all applicable documents associated with the submittal process; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The Safe Streets and Roads for All (SS4A) program was established under the Bipartisan Infrastructure Law (2022–2026) and provides $5 billion nationally over five years to support local, regional, and Tribal governments in advancing roadway safety initiatives.

The program is guided by United States Department of Transportation’s (DOT) National Roadway Safety Strategy and a Safe System Approach, with the ultimate goal of eliminating fatal and serious-injury crashes.

Based on past SS4A awards and DOT guidance, cities of Montebello’s size typically pursue Planning and Demonstration grants in the range of $500,000 to $1 million, depending on scope, data needs, and level of community engagement. Planning grants nationally have ranged from approximately $200,000 to $1 million for mid-sized cities

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

developing their first comprehensive plan. The engineer’s estimate to draft the SS4A Planning and Demonstration Comprehensive Safety Action Plan is $1,000,000.

Should the City be successful in this grant program, Staff will return to City Council with recommedations to accept the award and appropriate grant funds.

BACKGROUND/DISCUSSION:

The Safe Streets and Roads for All (SS4A) Planning and Demonstration grant would fund development of a comprehensive safety action plan, which would then serve as the foundation for all future SS4A Implementation Grant requests. The Action Plan is a data- driven, community-engaged roadmap that:
• Identifies where and why fatal and serious-injury crashes occur • Establishes measurable safety goals and performance metrics • Defines a High-Injury Network and priority corridors
• Identifies policy, program, and capital improvement strategies • Aligns safety investments with equity and community needs

The United States Department of Transportation (DOT) requires Action Plans to include seven core components, including leadership commitment, safety analysis, engagement and collaboration, policy change, project prioritization, and transparency measures.

Completion of an SS4A Action Plan is a mandatory prerequisite for pursuing future SS4A Implementation Grants, which can fund construction projects with awards of $10 million to $25 million or more.

The overall approach emphasizes the following:
• Comprehensive Safety Analysis
o Five-year fatal and severe-injury crash analysis
o Identification of a High-Injury Network
o Systemic safety risk assessment across all modes
• Robust Community and Stakeholder Engagement
o Inclusive, multilingual engagement
o Coordination with schools, community-based organizations, emergency responders, and regional partners
o Documentation of how public input shapes plan recommendations • Actionable and Implementation-Ready Outcomes
o Policy and programmatic recommendations
o Prioritized project list suitable for future SS4A Implementation, Active Transportation Program, Highway Safety Improvement Projects, and other funding sources

The SS4A FY 2026 application deadline is May 26, 2026. The City intends to proceed on the following schedule:

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

• April 2026: Initiate SS4A grant development, safety data review, and early stakeholder coordination.
• April – May 2026: Finalize grant narrative, scope, and budget; document planning approach and readiness.
• May 26, 2026: Submit the SS4A Planning and Demonstration Grant application.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends the City Council authorize submission of a funding application for the Safe Streets and Roads for All (SS4A) Planning and Demonstration Comprehensive Action Plan Grant and authorize the City Manager to execute all necessary and related documents.

ATTACHMENT(S)

None

ITEM # 11

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: APPROVE ALLOCATION OF FUNDING FOR SAN GABRIEL VALLEY

WATER COMPANY TO COMPLETE DESIGN WORK FOR A WATER

MAIN AND FIRE HYDRANTS ALONG LINCOLN AVENUE BETWEEN

SAN GABRIEL BOULEVARD AND AVENIDA DE LA MERCED

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve the allocation of $60,000 as a deposit for San Gabriel Valley Water Company (SGVWC) to commence engineering design work for a water main and fire hydrants along Lincoln Avenue between San Gabriel Boulevard and Avenida De La Merced; and

2. Amend the Fiscal Year 2025-26 adopted budget to increase appropriations by $60,000 in Account 100-30-330-6040.80 (General Fund – Public Works – Engineering – Contract Services-Engineering Services); and

3. Authorize the City Manager to execute all pertinent documents and agreements associated with the design work; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

San Gabriel Valley Water, Company (SGVWC) requires a $60,000 deposit before commencing design work for a water main and fire hydrants along Lincoln Avenue between San Gabriel Boulevard and 2500 feet north of Avenida De La Merced. Staff is requesting amending the adopted Fiscal Year 2025-26 budget to increase appropriations by $60,000 in Account 100-30-330-6040.80 (General Fund – Public Works – Engineering – Contract Services Engineering Services) to pay for this initial engineering design work by SGVWC.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

BACKGROUND/DISCUSSION:

The Palisades and Eaton fires erupted on January 7, 2025 in Los Angeles County, killing 31 people and destroying over 16,000 structures across nearly 40,000 acres. The devastating fires that occurred are a reminder of the City’s susceptibility to fires where infrastructure does not exist to combat fires. San Gabriel Valley Water Company (SGVWC) oversees the design and construction of all frontage and off-site water facilities for new developments, including main extensions and fire services. The focal point of Lincoln Avenue between San Gabriel Boulevard and Avenida De La Merced falls within SGVWCs purview.

This zone has California native vegetation growing on both the east and west sides of Lincoln Avenue. The native vegetation east of Lincoln Avenue is located within the County of Los Angeles Flood Control’s jurisdictional right of way. The hillside landscaping west of Lincoln Avenue is part of the Montebello Hills residential community. The Montebello Fire Department has a mutual aid agreement with neighboring fire jurisdictions, as well as state agencies, that covers areas such as the ones mentioned above.

SGVWC has in-house engineering designers that utilize their own standards to prepare project plans and specifications. Additionally, the installation requirements for the water distribution network falls under the control of SGVWC and is constructed by a licensed contractor of their choosing. Completion of plans and specifications is required in order to have an accurate scope and cost of installing additional fire hydrants in the project area. Once the plans and specifications are completed, staff will be able to detrmine the fiscal impact and begin researching opportunities for funding that will be necessary to complete the project.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends that the City Council approve allocation of $60,000 as a deposit to San Gabriel Valley Water Company to initiate the design of a water main and fire hydrants along Lincoln Avenue between San Gabriel Boulevard and approximately 2,500 feet north of Avenida De La Merced; approve an amendment to the Fiscal Year 2025–26 adopted budget to increase appropriations by $60,000 in Account No. 100-30-330- 6040.80 (General Fund – Public Works – Engineering – Contract Services – Engineering Services); and authorize the City Manager to execute all necessary documents and agreements related to the design work to be complted by SGVWC.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

ATTACHMENT(S)

1. Attachment A - Engineering Basemap

CURB & GUTTER

SCE VENTRISER

CURB & GUTTER

CURB & GUTTER

SDTRAFFIC

SIGNAL POLE

MOW CURB

CATVBOX

SPECTRUMBOX
BELL

UNKNOWN
PVC HH

MONUMENT
SIGN

MONUMENTSIGN

MOW CURB

MOW CURB

SPECTRUMBOX
GATE

ASPHALT AREA

EDGE OF PAVEMENT
S
S
S

TRAFFICSIGNAL POLE

ELECTRIC

CABINET

TRAFFIC

SIGNAL POLE

CURB & GUTTER

CURB & GUTTER

CURB & GUTTER
RAIL

RISER AT PP

IRON PIPESCOMING INTOHOLE
K-RAIL
-1.75' TO T.O.P.OF 42" RCP
K-RAIL
PADDLE
-5.92' TO T.O.P.OF 24" RCP
-0.8' TO T.O.P.

OF 18" RCP
-0.7' TO T.O.P.

OF 18" RCP

EDGE OF PAYMENT

EDGE OF PAVEMENT

EDGE OF PAVEMENT

EDGE OF PAVEMENT

EDGE OF PAVEMENT

EDGE OF PAVEMENT

EDGE OF PAVEMENT

EDGE OF PAVEMENT

EDGE OF PAVEMENT

WALKWAY

PATHWAY

LINCOLN AVE

NEW C/L

OLD C/L
CL
APN 5271-022-008

OPEN SPACE
APN 5271-022-008

OPEN SPACE
4 TRACT NO. 82727
BK 1443, PG 1-24
4 4
27 26
CL
30'
30'
30'
30'
APN 5271-022-010OPEN SPACE
APN 5271-010-031
APN 5271-010-907
APN 5271-010-907
250'

SAN GABRIEL BLVD
N74°53'29"E 852.60'
N77°56'14"E 331.85'
N66°49'59"E214.03'

67.93'
N34°31'44"E
N12°39'14"E

85.37'
N18°00'44"E 212.95'
N25°56'14"E 395.69'
N18°49'44"E

93.67'
N38°15'29"E107.10'
N19°19'29"E 190.77'
N40°54'22"E302.54' = 23°42'02" R=3000.00' L=1240.96'

ROSEMEAD BLVD
I-60

SAN GABRIEL BLVD

LINCOLN AVE
DJIDJI
42164 REMINGTON AVENUE
TEMECULA, CA 92590
EMAIL: [email protected]
DENNIS JANDA, INC.

MAPPING/SURVEYING SERVICES
PH: (951) 699-8874
FAX: (951) 699-8568

ENGINEERING BASEMAP
SCALE: 1"= 100'
NOTE: THE BOUNDARY SHOWN HEREON IS
BASED ON RECORD INFORMATION ONLY. ANY

EASEMENTS SHOWN HEREON ARE BASED ON
RECORD MAP DATA ONLY.

PLAZA DR

ATTACHMENT A

ITEM # 12

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: APPROVE ISSUING REQUEST FOR PROPOSALS (RFP) NO. 26-10

FOR CITYWIDE STRIPING

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize issuing Request for Proposals (RFP) No. 26-10 for citywide street striping, pavement marking, and roadway legend services; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The contract awarded from this Request for Proposals (RFP) will be funded with Gas Tax funds, consistent with prior years. Specific agreement amounts will be presented to the City Council for approval upon selection of the successful contractor. Appropriations for this work wtill be included with the Fiscal Year 2026-27 budget and subsequent budgets.

BACKGROUND/DISCUSSION:

The City of Montebello is responsible for the maintenance of approximately 142 miles of public streets, which includes traffic lane striping, crosswalks, stop bars, directional arrows, and other roadway legends. Proper pavement markings enhance traffic safety, improve visibility, and ensure compliance with federal, state, and local traffic regulations.

Previously, the City contracted with Safe USA, Inc. through Agreement No. 3399, including a two-year extension approved in September 2021. That agreement has concluded, and the City is now initiating a competitive Request for Proposals (RFP) process to select a contractor for citywide striping and pavement marking services. This

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

process ensures transparency, competition, and the continued delivery of high-quality services to the community at competitive pricing levels.

RFP No. 26-10 outlines the scope of work, which includes installation, maintenance, repair, and replacement of traffic markings, coordination with City staff and the public, quality assurance and compliance, reporting, and project closeout. Contractor qualifications, proposal evaluation criteria, insurance requirements, labor standards, and federal funding compliance are all included in the RFP.

The proposed timeline for the RFP is as follows:

• RFP Release: April 23, 2026
• Proposal Due Date: May 7, 2026, 11:00 a.m. PST
• City Review of Submissions: May 11, 2026
• Notifications to Contractors: May 14, 2026
• Award Recommendation: May 13, 2026

ENVIRONMENTAL:

This action is administrative in nature and involves the solicitation of proposals for professional services. Pursuant to the California Environmental Quality Act (CEQA), this activity is not a project and is exempt from environmental review (CEQA Guidelines Section 15061(b)(3)). No environmental impacts are anticipated from the release of the RFP.

ANALYSIS:

Releasing RFP No. 26-10 allows the City to competitively select a qualified contractor to provide citywide street striping, pavement marking, and roadway legend services. The RFP ensures:

• Compliance with City procurement policies and applicable federal, state, and local traffic safety regulations;
• High-quality, professional, and consistent maintenance of street markings; • Efficient coordination with City operations and minimal disruption to traffic and residents; and
• Fiscal responsibility and accountability through competitive evaluation, including cost and qualifications.

Evaluation criteria for the RFP include consultant qualifications (65%), reputation and references (15%), and proposed fees (20%). The City reserves the right to conduct interviews, request supplementary information, and approve or reject proposals at its discretion.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

SUMMARY:

Staff recommends that the City Council authorize release of RFP No. 26-10 for citywide street striping, pavement marking, and roadway legend services. This competitive solicitation will select a qualified contractor to maintain, repair, and install roadway markings across Montebello, enhancing traffic safety, visibility, and public confidence while ensuring fiscal accountability.

ATTACHMENT(S)

1. Attachment A - RFP No. 26-10 - Citywide Striping

1 C

ITY OF MONTEBELLO
Request for Proposals
RF
P No. 26 – 10
C
itywide Striping
Rel
ease Date: Thursday, April 23, 2026
Due Date: Th
ursday, May 7, 2026, at 11:00 PDT

ATTACHMENT A

2 [THIS PAGE IS INTENTIONALLY LEFT BLANK]

3 TO PROSPECTIVE PROPOSERS
The City of Montebello (“City”) invites proposal submissions under this Request for Proposals ( “RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
April 23, 2026

PROJECT
Citywide Striping Services

PROPOSAL OWNER
City of Montebello – Public Works
1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Cesar Roldan, Director of Public Works
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Montebello – Public Works
1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Vanessa Ramos, Administrative Manager
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]

Prospective consultants must register their business with PlanetBids before being able to view or submit a response. To access the City's PlanetBids Portal, please go to:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

4 Table of Contents Page

1.0 Notice Inviting Proposals 5

2.0 Introduction/About the City of Montebello 5

3.0 Timeline 6

4.0 Purpose 6

5.0 Scope of Work 6

6.0 Consultant Qualifications 8

7.0 Proposal Submittal 8

8.0 Evaluation of Proposal 9

9.0 Proposal Protests 9

10.0 Execution of Agreement 11

11.0 Insurance 11

12.0 Use of Federal Funds 13

13.0 Non-Commitment of City 14

14.0 Labor Requirements 14

15.0 Records 15

16.0 Subcontractors 15

17.0 Modifications/Changes 15

18.0 Disclosure of Information 15

19.0 Ex-Parte Communications 15

20.0 City of Montebello Rights 16

Appendix A – Proposal Content and Format
Appendix B – Cost Proposal
Appendix C – References
Appendix D – Sample Professional Services Agreement

5 1.0 Notice Inviting Proposals
The City of Montebello (the “City”) is seeking proposals from qualified contractors or firms to provide on- call annual street striping, pavement marking, and roadway legend services throughout the City. This initiative aims to ensure the City’s approximately 142 miles of public streets are clearly marked and maintained in compliance with traffic safety standards. The selected contractor will assist the City in preserving roadway safety, enhancing visibility of traffic control markings, and maintaining consistency with applicable federal, state, and local standards.

Services must be formed in accordance with the specifications, terms, and conditions identified in Request for Proposals (RFP) 26-10. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

Prospective consultants must register with PlanetBids before being able to view or submit a response.

*****NO QUESTIONS*****

Proposals must be submitted via PlanetBids by Thursday, May 7, 2026 at 11:00 a.m.

PST.

Responses will be evaluated to determine the Consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described. The City reserves the right to accept or reject any and all proposals.

2.0 Introduction
The City of Montebello invites qualified contractors to submit proposals for professional services to provide on- call citywide street striping, pavement marking, and roadway legend services. In addition to routine striping and maintenance, the selected contractor will perform installation, repair, and replacement of traffic lane markings, crosswalks, stop bars, directional arrows, and other roadway legends. The contractor will also ensure that all work is performed in compliance with City standards, approved plans, and applicable federal, state, and local traffic safety regulations, while coordinating schedules to minimize disruption to traffic and ensure public safety.

6 About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a city in the County of Los Angeles. Founded in 1899 and incorporated in 1920, the City is an 8.37 square mile General Law City located approximately 11 miles east of Downtown Los Angeles.

Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles. It is a full- service City that provides a long list of services, employing approximately 600 full-time and part-time employees in public safety, transit, and non-safety functions.

3.0 Timeline
• Release RFP Thursday, April 23, 2026
• Deadline to Submit Responses Thursday, May 7, 2026 at 11 a.m. PST • City Review of Submissions May 11, 2026
• Notifications Sent to Contractors May 14, 2026
• Award May 13, 2026

4.0 Purpose
The purpose of this solicitation is to identify a qualified Consultant to assist the City with the knowledge and expertise in all aspects of the services requested in this RFP. The City is seeking proposals from qualified contractors to provide on- call citywide street striping, pavement marking, and roadway legend services. This initiative aims to ensure that the City’s streets are clearly marked, safe, and compliant with applicable federal, state, and local traffic regulations.

The City is committed to maintaining roadway safety, improving traffic visibility, and providing cost -effective pavement marking services while minimizing disruption to the public. The mission of this project is to provide timely, high -quality installation, maintenance, and replacement of traffic lane striping, crosswalks, stop bars, directional arrows, and other roadway legends.

The project will also include coordination with City staff and the public as needed to schedule work efficiently and safely. Multiple communication strategies may be employed to ensure that residents and motorists are informed of ongoing pavement marking activities and any associated traffic control measures.

Currently, the City performs periodic restriping and pavement marking maintenance, but this on-call contract will establish a more consistent, reliable, and professional approach to maintaining the City’s roadway markings and traffic safety standards.

5.0 Scope of Work/Services
The selected contractor, working under the direction of staff from the City’s Public Works Department, will bring the necessary expertise to provide on-call citywide street

7 striping, pavement marking, and roadway legend services. The contractor will ensure all work is performed in compliance with City standards, approved plans, and applicable federal, state, and local traffic safety regulations.

The Scope of Services shall include, but is not limited to, performing the following tasks:

1. Kick-Off Meeting and Ongoing Project Management
• Conduct an initial meeting with key City staff to review project goals, schedule, and requirements, and to address any questions or special needs. • Schedule and hold regular progress meetings with City staff to monitor ongoing work, discuss upcoming tasks, and ensure coordination with other City operations.

2. Coordination and Public Communication
• Coordinate with City staff to schedule work in a manner that minimizes disruption to traffic and residents.
• Provide advance notice to affected stakeholders, including residents and businesses, regarding planned work, lane closures, or other impacts. • Prepare and submit any public-facing notifications or signage content to City staff for review and approval prior to implementation.

3. Pavement Marking and Striping Services
• Install, maintain, and replace traffic lane striping, crosswalks, stop bars, directional arrows, and other roadway legends.
• Apply both painted and thermoplastic pavement markings in accordance with City specifications and industry best practices.
• Perform striping on newly paved streets as well as existing streets requiring restriping.
• Remove existing markings using approved methods (e.g., grinding, sandblasting, or black-out paint) as needed prior to reapplication.

4. Quality Assurance and Compliance
• Ensure all work meets City standards, approved plans, and applicable federal, state, and local traffic safety regulations.
• Maintain proper traffic control and safety measures for all work zones, including signage, cones, and flaggers as needed.
• Document completed work with as -built records, photographs, or other reporting as required by the City.

5. Reporting and Documentation
• Provide detailed records of work performed, including unit quantities, locations, and materials used, in a format acceptable to the City. • Submit itemized monthly billing and cost reports aligned with the approved cost proposal.

6. Coordination for City Inspections
• Coordinate with City staff for periodic inspections to ensure compliance with

8 quality, safety, and scheduling requirements.
• Address any deficiencies or corrective actions identified by City staff in a timely manner.

7. Project Closeout
• Ensure all work areas are properly cleaned and restored following project completion.
• Provide a final project report documenting completed work, quantities, materials, and any deviations from the approved plans or schedule.

6.0 Consultant Qualifications
The selected consultant must have the following minimum qualifications:

• A skilled and professional team, with clearly defined roles and responsibilities, capable of delivering high-quality results. • Relevant experience for the type of work outlined in the Scope of Services.
• Extensive knowledge of historical preservation.
• Significant experience working with local governments. • Demonstrated knowledge of applicable local, state, and federal codes and laws that may be applicable to the work.
• Demonstrated knowledge and capability to produce project documents as outlined in the Scope of Services.
• Proven record of completing tasks and projects on-time and on-budget. • Flexibility in adapting to meet the needs of unique organizations.

Background Check
Consultant representatives working on- site and in some remote capacities, will be required to undergo a background check conducted by the City.

7.0 Proposal submittal
Please review Appendix A - Proposal Format and Content, attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time- stamped after the deadline will

9 not be accepted. Consultants planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

8.0 Evaluation Criteria
The City will establish an evaluation committee to review and rat e each proposal. The proposal evaluation process will be conducted using a multi -step method which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals using a combined score based on the following:

i. Qualifications as they relate to this project - 65% a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Montebello
d. Experience of personnel assigned to the work
e. Communication Skills
f. Interview, if required

ii. Reputation for integrity and competence – 15%
a. Positive Reference Checks
b. Work Samples

iii. Proposed fees for services – 20%

The City reserves the right to request and obtain, from one or more proposers , supplementary information as may be necessary for the City to analyze the proposal pursuant to selection criteria. Upon completion of the evaluation phase, the City may select those consultants for interviews whose proposals and qualifications most closely conform to the requirements of this RFP and provide the best value to the City.

9.0 Protest Procedures
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal due date deadline must be filed in writing or by email no later than ten (10) working days before the due date. The most common types of protest that might be filed before a proposal due date include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal due date.

10 When a protest is filed before a scheduled proposal due date, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal due date ). All protests must be filed with the Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Michael Solorza, Director of Finance
City of Montebello
Attn: Department of Finance
1600 W. Beverly Blvd
Montebello, CA 90640

or

E-mail:
[email protected]

B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not review proposals prior to the resolution of the protest unless it is determined that:

• The items to be procured are urgently required;
• Delivery or performance will be unduly delay ed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

11 The City will respond in writing within ten (10) working days after receipt of a properly filed protest. The Director of Finance will respon d and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Due Date/Post Award) A protest filed after a proposal deadline/due date must be filed within three (3) working days after the proposal deadline/due date. The City will grant the protesting Consultant a fair review and shall have up to ten (10) working days to review the protest and render its decision.

10.0 Execution of Agreement
The resulting agreement (see attached sample) shall be signed by the successful Vendor and returned within the required insurance within ten (10) business days after the City has pr ovided written notice that the Vendor has been awarded. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

11.0 Insurance
The Consultant selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise- operations, products -completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.

If requested, the "City of Montebello, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability

12 For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the Consultant has not owned autos, Code 8 (hired) and 9 (non- owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Firm must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2 ,000,000 per occurrence or claim, $ 4,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

Required Insurance Documentation
Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640

Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:

Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be endorsed to the Consultant’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be canceled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with

13 thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non- contributing basis with any insurance or self - insurance, primary or excess, maintained by or available to the City or its officials, employees, and agents.

Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.

In general, any contract deemed sole source, professional/professional services, involves the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Consultants may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case- by- case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

12.0 Use of Federal Funds
The project is funded through a Sustainable Communities Grants from Caltrans which requires compliance with certain federal regulations . The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed- through" to the City from a non -Federal entity (i.e., sub- recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:

• Transactions shall be conducted lawfully and ethically

14 • Unnecessary/duplicative purchases are not permitted • Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
• Procurement transactions must be conducted in a manner providing full and open competition
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
• Purchases of goods and services must include documentation detailing the procurement history

In addition to Federal standards, purchases must adhere to applicable local policies and procedures as defined in Montebello Municipal Code Chapters 3.20 and 3.21 and any relevant administrative policies. The most restrictive terms prevail when a conflict is present.

13.0 Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

14.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be

15 incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

15.0 Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

16.0 Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

17.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement’s requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

18.0 Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant , corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

19.0 Ex-Parte Communications
Consultant and Consultant representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about

16 this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit Consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

20.0 City of Montebello Rights
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

i. The proposal is incomplete, non- responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services. iii. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;

C. Accept all or any part of a proposal;

D. Cancel the entire RFP;

E. Issue subsequent RFPs; or

F. Waive any errors or informalities in any proposal to the extent law permits.

Please review:

Appendix A – Proposal Content and Format

Appendix B – Cost Proposal

Appendix C – References

Appendix D – Sample Professional Services Agreement

Appendix “A”
Proposal Content and Format
P
roposal Content
__________ shall be responsible for preparing a compelling, clear, and concise ______. The City is requesting _______, which contains at a minimum the following information:

1. L
etter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the vendor 's availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the vendor and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project.

2. P
roject Understanding and Approach - Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully, methodologies and technologies you would employ, key milestones and processes you would employ. Describe what information you would expect the City to supply.

3. R
elevant Experience - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the vendor should provide a list of the most recent projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the consultant has performed similar services of similar size, scope, and complexity.

U
sing Appendix C – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.

Resumes may also be included in this section for any key staff associated with project.

4. Proposed Scope of Services - Please provide a proposed Scope of Services, based on the Scope of Work contained in this RFP; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables, milestones, and tasks.

5. Conflict of Interest Statement – The vendor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the vendor does not have any such conflicts, a statement declaring such should be included in their submission.

6. Cost Proposal – Cost proposal should include the following:

Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request for proposals. The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out -of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should be inclusive of all meetings, conference calls, site visits and deliverables. The budget should include a list of anticipated reimbursable expenses with rates charged for each.

Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFP. These schedules should include hourly rates and number of hours anticipated for each staff level; as well as out -of-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should have a direct relationship to the total all-inclusive maximum price.

Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the Contractor. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.

All proposals must be submitted using the PlanetBids Portal by Thursday, May 7,2026, at 11:00 AM PDT. It is highly encouraged that proposals are submitted ahead of the deadline to avoid any technical difficulties that might be encountered while using the portal.

Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper. Font Times New Roman Font ( preferred), 12pt font size. The thirty (30) page- requirement does not include cover letter/letter of transmittal, or any items included as additional attachments.

Proposals should also include the following:

1. Title Page showing the request for proposals subject; the vendor’s name; the name, address, email and telephone number of the contact person; and the date of the proposal.

2. Table of Contents identifying the items/section listed in the “Proposal Content and Format” section of this RFP.

3. Detailed proposal following the order set forth in the "Proposal Content and Format" of this RFP.

Appendix “B”
Cost Proposal

Item
No. Description Quantity/Unit Unit Price Amount Total
Legends - Painted
1 Speed Limit (white) 10/ea $ $
2 Stop (white) 25/ea $ $
3 Stop Ahead (white) 25/ea $ $
4 Ped Xing (white) 25/ea $ $
5 Wait Here (white) 10/ea $ $
6 Only (white) 10/ea $ $
7 Keep Clear Fire Dept (white) 4/ea $ $
8 30 MPH (white) 10/ea $ $
9 35 MPH (white) 10/ea $ $
10 Arrow - Right (white) 15/ea $ $
11 Slow School Xing (yellow) 5/ea $ $
12 School (yellow) 5/ea $ $
13 8 Ft. Letter (white) 30/ea $ $
14 Bike Legend (white) 70/ea $ $
Legends - Thermoplastic
15 Speed Limit (white) 25/ea $ $
16 Stop (white) 75/ea $ $
17 Stop Ahead (white) 25/ea $ $
18 Ped Xing (white) 75/ea $ $
19 Only (white) 50/ea $ $
20 Right Turn Only (white) - per
thermoplastic legend 25/ea $ $
21 Left Turn Only (white) 25/ea $ $
22 Arrow - Right (white) 25/ea $ $
23 Arrow - Left (white) 120/ea $ $
24 8 Ft. Letter (white) 30/ea $ $
25 Bike Legend (white) 70/ea $ $
26 Bike Arrow (white) 70/ea $ $

Crosswalks - Paint
27 White 12" Crosswalk & Limit Line 300 LF $ $ 28 White 24" Cross Hatching/Zebra
Striping Cross Walk 500 LF $ $
Crosswalks - Thermoplastic
29 White 12" Crosswalk & Limit Line 1,500 LF $ $ 30 White 24" Cross Hatching/Zebra
Striping Cross Walk 15,000 LF $ $
31 White 12" Stop Bar 500 LF $ $
32 4" Solid White Lane Line and Parking
Stall Line 2,000 LF $ $
33 4" Solid Double Yellow Centerline with
3" Solid Black Line 4,000 LF $ $
34 Two-Way Left Turn Lane (Double 4"
Solid Skip Yellow Lines with 3" Solid
Black Line Between Yellow Lines)
4,000 LF $ $
35 8" Solid White Lane line 500 LF $ $
36 Parking Stall "T"'s (white} 1,000/ea $ $
37 4" Skip White Lane Line 2,000 LF $ $
Striping - Thermoplastic
38 White 12" Stop Bar 1,000 LF $ $
39 4" Solid White Lane Line and Parking
Stall Line 7,000 LF $ $
40 4" Skip White Lane Line 7,000 LF $ $
41 4" Solid Double Yellow Centerline with
3" Solid Black Line 7,000 LF $ $
42 4" Skip Yellow Centerline 500 LF $ $
43 8" Solid White Lane Line 5,000 lf $ $
44 Parking Stall "T"'s (white) 500/ea $ $
45 Two-Way Left Turn Lane (Double 4"
Solid Skip Yellow Lines with 3" Solid
Black Line Between Yellow Lines)
250/ea $ $
Curb - Painting
46 Red Curb 150,000 LF $ $
47 Yellow Curb 2,500 LF $ $
Removals - Grinding (Removal defined as complete removal)

48 Legends 3,000 LF $ $
49 Striping 20,000 SF $ $
50 Crosswalks 10,000 SF $ $
Removals - Sandblasting (Removal defined as complete removal) 51 Painted Curbs 1,500 SF $ $
Blackout
52 Legends 1,500 SF $ $
53 Striping 9,500 LF $ $
54 Crosswalks 10,000 SF $ $
Other Items
55 Crack Sealing - Rubberized 20,000 LF $ $
56 Asphalt Slurry Seasling 125,000 SF $ $
57 Asphalt Slurry Sealing Mobilization -
One Time Mobilization for each Work
Order List - No compensation for
remobilization
8/ea $ $
Total Bid $

Appendix “C” Reference Sheet
RFP 26 – 10 – Citywide Striping
Entity Name

Business Address

Name of Contact

Title Contact

Telephone Number of Contact

Email of Contact

Description of Project

Date of Service

Entity Name

Business Address

Name of Contact

Title Contact

Telephone Number of Contact

Email of Contact

Description of Project

Date of Service

Entity Name

Business Address

Name of Contact

Title Contact

Telephone Number of Contact

Email of Contact

Description of Project

Date of Service

PROFESSIONAL SERVICES AGREEMENT NO.

CITY OF MONTEBELLO
PROFESSIONAL ON-CALL SERVICES AGREEMENT NO.

WITH

THIS PROFESSIONAL ON-CALL SERVICES AGREEMENT (“Agreement”) is made and entered on , 2025 (“Effective Date”), by the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and , a California corporation (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS
WHEREAS, the CITY desires to retain a qualified professional consultant to provide on-call
services in the CITY; and

WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT

DOCUMENTS
a. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.

2. RFP No.

3. Proposal referenced and Best Final Offer received by the successful proposer.

4. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits. b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.

A. All terms, conditions, requirements, and provisions of the Proposal for labor and materials to provide emergency response services (“Proposal”), as such is set forth fully in Exhibit A hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.

PROFESSIONAL SERVICES AGREEMENT NO.

B. The CONSULTANT shall provide to the CITY all labor, equipment, materials and incidental necessary to provide services as such is set forth fully in Exhibit A hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).

C. The CONSULTANT shall be compensated on as -needed case by case basis for performance of the Professional Services as set forth in Exhibit B and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall not commence work without a fully executed task order(s) signed and executed by the City Manager and compensation is based on the individual task order(s) and each task order(s) must provide an itemized billing statement to the CITY when each task order(s) is performed and completed. The CONSULTANT shall not incur fees or costs which exceed the Compensation without the prior written consent of the CITY.

SECTION 3. TERM.

This Agreement shall commence upon issuance of the Notice to Proceed by the CITY, and shall expire on , unless extended or terminated earlier as hereinafter provided.

SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience and talent, perform all tasks described herein.

b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of CONSULTANT hereunder, in meeting its obligations under this Agreement. c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subcontractors to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subcontractors shall be the sole and exclusive responsibility of the CONSULTANT.

e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorney- client privilege or any other law.

Said documents shall be made available for inspection by the CITY upon request.

SECTION 5. WORK PRODUCT.
a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONSULTANT may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONSULTANT.

PROFESSIONAL SERVICES AGREEMENT NO.

b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.

SECTION 8. TERMINATION.

The CITY and CONSULTANT shall both have the option to terminate this Agreement by giving thirty (30) business days’ written notice to the other party at the address specified in this Agreement for Notices. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation.

Upon such termination by the CITY, the Parties agree that the CONSULTANT shall be reimbursed for any “non- refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.

PROFESSIONAL SERVICES AGREEMENT NO.

SECTION 11. INDEPENDENT CONTRACTOR.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its elected officials, officers, employees or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subcontractors for injury or sickness arising out of performing services hereunder. b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to the CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subcontractors with workers’ compensation insurance or any other insurance.

SECTION 12.

PERS ELIGIBILITY INDEMNITY.

a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subcontractor of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of the CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.

c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident
of employment by t h e CITY, including but not limited to eligibility to enroll

PROFESSIONAL SERVICES AGREEMENT NO.

in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.

SECTION 14. INDEMNIFICATION.

The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY. CITY shall not be required to indemnify, defend, protect or hold harmless the CONSULTANT.

SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONSULTANT shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
• Commercial General Liability (CGL) : Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury and advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.
• Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONSULTANT has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

• Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

• Professional Liability insurance appropriate to the CONSULTANT’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

PROFESSIONAL SERVICES AGREEMENT NO.

b. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
c. The CONTACTOR shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten (10) days for non- payment) has been given to the CITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONSULTANT’s expense, the premium thereon.
f. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy.

Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]

Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non- renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided. g. Evidence of Insurance during the entire term of the Agreement . At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s).
h. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.

PROFESSIONAL SERVICES AGREEMENT NO.

i. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions. j. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
k. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONSULTANT hereby waives all rights of subrogation against the CITY.
l. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses. m. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONSULTANT shall not subcontract, delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY. Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed subcontractor, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or subcontractors.

No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between

PROFESSIONAL SERVICES AGREEMENT NO.

the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be the County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:

a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and

c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described.

PROFESSIONAL SERVICES AGREEMENT NO.

e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.

Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard Montebello, CA 90640
(323) 887-1200
With a copy to: City of Montebello – Department of Finance Attn: Michael Solorza
1600 West Beverly Boulevard Montebello, CA 90640
(323) 887 -1200
[email protected]

If to CONSULTANT: Consultant Name
Attn:

Address
City, CA #####
(###) ###-####
Email
An electronic communication (“ Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above. Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 22. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color,

PROFESSIONAL SERVICES AGREEMENT NO.

creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that subcontractor and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

SECTION 23. CONFLICT OF INTEREST.

The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to t h e CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.

SECTION 24. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

[SIGNATURE PAGE TO FOLLOW]

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.

(“CITY”) (“CONSULTANT”)

CITY OF MONTEBELLO CONSULTANT NAME
Raul Alvarez, City Manager Full Name, Title

ATTEST:

Christopher Jimenez, City Clerk

APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

EXHIBITS:
• Exhibit A – Request for Proposals for Services and Contractor’s Proposal • Exhibit B – Schedule of Compensation
• Exhibit C – Labor Law Requirements [Delete if not applicable and/or continue listing Exhibits as applicable]
• Exhibit D – Live Scan Fingerprinting Requirement [Delete if not applicable and/or continue listing Exhibits as applicable]

EXHIBIT “A”

Request for Proposals for Services and Contractor’s Proposal

EXHIBIT “B”

Schedule of Compensation

[DO NOT INCLUDE THIS EXHIBIT IF THE PROJECT
IS NOT A “PUBLIC WORKS PROJECT”]

EXHIBIT “C”

Terms for Compliance with California Labor Law Requirements

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 of this Exhibit, above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.

7. C
onsultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776;

certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within 60 days after concluding work pursuant to this Agreement, Consultant, and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work.

Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that each subconsultant shall comply with those statutory provisions. Consultant shall be required to

take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages.

Consultant shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

[DO NOT INCLUDE THIS EXHIBIT UNLESS ANY OF THE FOLLOWING APPLIES:
• Consultant will perform on-site services with no City supervision • Consultant will work with children or vulnerable individuals when performing on- site services
• Consultant will perform services requiring City of Montebello computer access] EXHIBIT “D”
Live Scan Fingerprinting Requirements
Prior to commencing services, the CONSULTANT may be required to successfully pass a Department of Justice fingerprinting background check (“Live Scan”) performed by a certified fingerprinting service provider or at the City of Montebello Police Department. The CONSULTANT shall be responsible for obtaining the Live Scan for its staff and shall bear the cost thereof. The agency completing the fingerprints must provide the City of Montebello Human Resources with the background check results and subsequent records for review.

The CONSULTANT must obtain a “Temporary Consultant’s Badge” issued by the City of Montebello Human Resources prior to performing work.

ITEM # 13

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ADOPT RESOLUTION NO. 26-28 APPROVING THE ENGINEER'S REPORT FOR THE FISCAL YEAR 2026-27 ANNUAL LEVY OF

ASSESSMENTS FOR THE NATASHA LANE SEWER AND STORM
WATER PUMP STATION ASSESSMENT DISTRICT NO. 2005-2 AND

SETTING A DATE FOR A PUBLIC HEARING

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt Resolution No. 26-28 (Attachment A) approving the Fiscal Year 2026-27 Engineer’s Report (Attachment B) for the Annual Natasha Lane Sewer and Storm Water Assessment District No. 2005-2, setting a date for the Public Hearing for the regular meeting scheduled for June 24, 2026 at 6:00 pm; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The operation and maintenance (O&M) costs for the sewer and storm drain facilities servicing the Natasha Lane residential development are funded through an annual parcel assessment. Over the last several fiscal years, the system experienced increased maintenance, repairs, and equipment replacement needs due to the age of the storm water and sewer pump lift stations (over 20 years).

Prior year assessments were not sufficient to recuperate expenses related to prior maintenance work, replacement of pump equipment, and other necessary repairs.

Because of the ongoing shortfall between expenses and the annual levy, this assessment district has operated in a deficit for most of its existence. In addition, there are known near-term capital expenses related to replacement of the sewer and storm drain pumps

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

that will require additional levy amounts. The estimated cost of the sewer pump station replacement is $450,000, and for the storm water pump replacement, an additional $200,000 is needed. These capital expenses are on top of annual O&M costs of $25,600.

In order to begin assessing a levy sufficient to provide funding for these required infrastructure costs, staff have developed a 10-year assessment plan. The amount needed for the pump replacements and ongoing maintenance costs will be recovered over a period of 10 years. City staff are required to prepare an Engineer’s Report (Attachment B) that analyzes and calculates the assessment levies, which includes actual O&M costs, proposed future assessments, and the method of apportionment for the assessment district.

As of June 30, 2027, the deficit for Fiscal Year 2026-27 is estimated to be $607,000 (Attachment B). The total proposed levy for FY 2026–27 would be $67,673, split across the 20 parcels in Assessment District 2005-2. This amount covers operations and maintenance, administrative costs, and the pro-rated share of pump station replacements for both the sewer and storm water systems. Assessments are collected on property tax bills.

The Fiscal Year 2026-27 budget will include appropriations for assessment revenues and associated expenditures necessary to properly maintain and operate the sewer and storm drain system. The Engineer’s Report (Attachment B) provides detailed financial analysis required to support future upkeep of the proposed assessment, and lists the levy amount for each parcel in the Assessment District for next fiscal year.

BACKGROUND/DISCUSSION:

Natasha Lane is a twenty-unit residential development completed in 2005 near Whittier Boulevard and Bluff Road. Due to the site’s topography, the development required the installation of sewer and storm water pump stations to convey wastewater and storm water to higher-elevation infrastructure. The City is responsible for operating and maintaining these facilities.

In 2005, the City formed the Natasha Lane Sewer and Storm Water Pump Station Assessment District No. 2005-2 to ensure that the costs of operation, maintenance, and replacement are funded by the benefiting properties. The assessment district was lawfully formed through public hearings and property owner approval under California law, including the Benefit Assessment Act of 1982 and Proposition 218.

The Engineer’s Report for FY 2026–27 (Attachment B) details the proposed assessment roll, which reflects the proportional benefit received by each property based on street frontage along Natasha Lane. Funding generated under the 10-Year Assessment Plan provides for annual operations and maintenance, administrative costs, and a pro-rated share of pump station replacements to maintain reliable service and regulatory compliance. The goal of the levy, and the 10-year assessment plan, is to establish a dedicated source of funding for the required replacement of both the sewer and storm water pumps, estimated to cost over $600,000.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

ENVIRONMENTAL:

Pursuant to CEQA Guidelines Section 15061(b)(3), this action does not have a significant impact on the physical environment. The resolution simply approves the Engineer’s Report, sets a public hearing, and relates to the continued funding and maintenance of existing infrastructure within the assessment district.

ANALYSIS:

The proposed levy for Assessment District 2005-2 requires a Proposition 218 vote by property owners. This agenda report is the second of three public meetings required as part of the assessment process and for initiation and completion of a Proposition 218 vote by the Natasha Lane property owners. The meeting of April 8, 2026 was the first meeting and noticed the intent to levy the assessment while ordering the drafting of the Engineer's Report (Attachment B).

Proposition 218 is a California law approved by voters in 1996 that outlines how public agencies notify property owners and gather public input when proposing certain rate changes. Because the proposed Natasha Lane assessment amounts aim to provide sufficient funding for ongoing expenses while establishing a capital reserve for near-term capital expenditures, the Proposition 218 process must be followed. In short, Proposition 218 requires a formal vote by property owners, requiring that:

"Prior to levying a new or increased assessment, or an existing assessment that is subject to the procedures and approval process set forth in Section 4 of Article XIIID of the California Constitution, an agency shall give notice by mail to the record owner of each identified parcel. Each notice shall include the total amount of the proposed assessment chargeable to the entire district, the amount chargeable to the record owner’s parcel, the duration of the payments, the reason for the assessment and the basis upon which the amount of the proposed assessment was calculated, and the date, time, and location of a public hearing on the proposed assessment. Each notice shall also include, in a conspicuous place thereon, a summary of the procedures for the completion, return, and tabulation of the assessment ballots required pursuant to subdivision (c), including a statement that the assessment shall not be imposed if the ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment, with ballots weighted according to the proportional financial obligation of the affected property."

The Proposition 218 process also requires an agency to give notice by mail at least 45 days prior to the date of the public hearing upon the proposed assessment. This agenda report serves two purposes: 1) presentation of the Engineer's Report (Attachment B); and, 2) notice of a public hearing (Attachment C) to be held on June 24, 2026 (more than 45 days from April 22).

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

This agenda item is the second step in the three-part assessment process where City Council is asked to consider approval of the Engineer’s Report (Attachment B) and confirm the levied amount of the assessment that shows all the properties that are to be included in the assessment district. The public hearing for the assessment district will be held at the regularly scheduled City Council meeting of June 24, 2026 (Attachment C).

These dates preserve the proper noticing deadlines per Proposition 218 and provide the Natasha Lane property owners with ample time to review the Engineer's Report.

SUMMARY:

The City Council is requested to approve Resolution No. 26-28 (Attachment A) approving the Engineer’s Report for the FY 2026–27 Annual Levy of Assessments for the Natasha Lane Sewer and Storm Water Pump Station Assessment District No. 2005-2 (Attachment B). Approval sets the date and time for a public hearing on June 24, 2026 (Attachment C), allowing property owners to review and comment on the proposed assessments as required by Proposition 218. These assessments will fund continued operations, maintenance, and the $600,000 replacement of the storm water and sewer pump stations while ensuring compliance with Proposition 218 and the Benefit Assessment Act of 1982.

ATTACHMENT(S)

1. Attachment A - Resolution No. 26-28 - Natasha Lane Sewer and Storm Water Assessment

2. Attachment B - Engineer's Report

3. Attachment C - DRAFT Public Hearing Notice

ATTACHMENT A
RESOLUTION NO. 26-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO APPROVING THE ENGINEER’S REPORT FOR THE FISCAL YEAR 2026–27 ANNUAL

LEVY OF ASSESSMENTS FOR THE NATASHA LANE SEWER AND STORM WATER PUMP STATION ASSESSMENT DISTRICT NO. 2005 -2 AND SETTING DATE FOR

PUBLIC HEARING

RECITALS

WHEREAS, the City Council of the City of Montebello (the “City Council”) previously adopted Resolution No. 26-22 declaring its intention to levy and collect annual assessments for Fiscal Year 2026–27 within the Natasha Lane Sewer and Storm Water Pump Station Assess ment District No. 2005- 2 (the “District”), and ordering the preparation and filing of an Engineer’s Report; and

WHEREAS, the City Engineer has prepared and filed with the City Clerk an Engineer’s Report (the “Report”) in accordance with Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highways Code of the State of California; and

WHEREAS, the Report contains a full and detailed description of the improvements, including the operation, maintenance, and capital replacement of the sewer and storm drain pump station facilities serving the District, together with the proposed assessments upon assessable parcels of land within the District; and

WHEREAS, the assessments described in the Report are based upon the special benefit conferred upon each parcel within the District and have been apportioned in accordance with applicable law, including Article XIII D of the California Constitution (Proposition 218); and

WHEREAS, the City Council has reviewed and considered the Report and desires to approve the same and set a time and place for a public hearing on the proposed levy of assessments.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are hereby incorporated herein.

SECTION 2. Approval of Engineer’s Report. The Engineer’s Report for the Fiscal Year 2026–27 annual levy of assessments for the Natasha Lane Sewer and Storm Water Pump Station Assessment District No. 2005- 2, as filed with the City Clerk, is hereby approved.

RESOLUTION NO. 26-28

SECTION 3. Description of Improvements. The improvements to be funded by the assessments include the continued operation, maintenance, and servicing of the sewer and storm water pump station facilities, together with the establishment of capital reserves for future repair and replacement of such facilities and all appurtenant equipment.

SECTION 4. Levy of Assessments. The proposed assessments for Fiscal Year 2026–27, as set forth in the Engineer’s Report, shall be levied upon the assessable parcels within the District. Said assessments shall be collected at the same time and in the same manner as general property taxes and shall be subject to the same penalties and procedures for delinquency.

SECTION 5. Public Hearing. The time and place of the public hearing concerning the levy of the proposed assessments is set for 6:00 p.m. on Wednesday, June 24, 2026, at the City of Montebello Council Chambers, located at 1600 W. Beverly Boulevard, Montebello, California, 90640.

SECTION 9. Notice of Hearing. The City Clerk is hereby authorized and directed to publish a copy of this Resolution in a newspaper of general circulation in said City. Said Publication shall be not less than ten (10) days before the date of said public hearing.

SECTION 10. For any and all information relating to the Procedures, protest procedures, documentation and/or information of procedure or technical nature, your attention is directed to the office listed below as designated:

City of Montebello
Attn: Cesar Roldan, Director of Public Works
Montebello, CA 90640

[Signatures on the following page.]

RESOLUTION NO. 26-28

APPROVED AND ADOPTED THIS 22nd DAY OF APRIL 2026.

_______________________________
Georgina Tamayo, Mayor

ATTEST: APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )

I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-28 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeti ng of said Council held on the 22 nd day of April 2026
and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

ATTACHMENT B

CITY OF MONTEBELLO
ENGINEER’S REPORT
FOR

NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

For
FY 2026-2027

Georgina Tamayo, Mayor

Danielle Romero, Mayor Pro Tem

Scarlet Peralta, Councilmember

Salvador Melendez, Councilmember

Ric Alonzo, Councilmember

Engineer’s Report
April 22, 2026

Prepared by the City of Montebello – Engineering Division

Cesar Roldan
Director of Public Works

2 CITY OF MONTEBELLO
ENGINEER’S REPORT
FOR

NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2
(FISCAL YEAR 2026-2027)

SECTION I: AUTHORITY FOR REPORT

This report is prepared pursuant to the provision of the Benefits Assessment Act of 1982.

Chapter 6.4 (commencing with Section 54703) of Part 1 of Division of Title 5 of the Government Code. The report for the maintenance and operation of the sewer pump station and storm water pump station benefits only the properties on Natasha Lane an d covers the period July 1, 2026, through June 30, 2027.

SECTION II: PLANS

The Plans showing the locations of the sewer and storm water pump stations are illustrated herein as Exhibit A.

All of the above-mentioned items are on file in the Office of the City Clerk.

SECTION III: SPECIFICATIONS FOR MAINTENANCE

The sewer and storm water pump stations shall be maintained in such a manner as to always keep the systems in good working condition. The installation or construction of any facilities, parts, or systems associated to any improvements which are necessary or convenient for maintenance shall be initiated as required in a timely manner.

Maintenance includes both preventative and emergency repairs. Under the 10- Year Assessment Plan, funding for FY 2026– 27 will cover the annual pro- rated share of the sewer and storm water pump lift station replacements, in addition to routine operations and administrative costs, to ensure ongoing operational reliability and regulatory compliance.

SECTION IV: PROJECT REVENUE & EXPENDITURES

2025-26 ESTIMATE 26-27 PROJECTED
BEGINNING FUND BALANCE $56,480.57 $0

REVENUE $21,498.86 $67,672.53

EXPENDITURES
Operating Costs (O&M, Admin Costs, Additional
Repairs)
$34,981.71 $25,587.16
Pump Station Replacement - Sewer – $450,000.00

3 Pump Station Replacement – Storm Water – $200,000.00
Total Expenditures $34,981.71 $675,587.16
Ending Fund Balance $0 ($607,914.63)

SECTION V: DIAGRAM

A Diagram showing the A ssessor’s parcel number and the dimensions of each lot or parcel of land within the District is on file in the Office of the City Clerk.

SECTION VI: ASSESSMENT

The improvements are to be funded by the levying of assessments on the benefiting properties. The “Municipal Improvement Act of 1913” and Article XIIID of the State Constitution require that assessments must be based on the estimated special benefit received by each property from the improvements. In addition, Article XIIID, Section 4, of the State Constitution requires that a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred. Publicly owned properties that benefit from the improvements are also subject to assessment.

The Act and the State Constitution do not prescribe a specific method or formula for apportioning costs among properties. The responsibility for recommending individual assessments rests with an Apportionment Engineer, appointed to analyze the facts and determine the proper allocation. The City Engineer is hereby appointed as the Assessment Engineer.

Under the 10-Year Assessment Plan, the total cost of improvements including sewer and storm water pump lift station replacements, operations, and administrative expenses, is spread over ten fiscal years. Each property’s annual assessment reflects its pro- rata share of costs for that year, ensuring a fair and proportional allocation in alignment with the special benefits received. Assessments are subject to annual adjustment based on changes in the Consumer Price Index (CPI), which may increase or decrease each year to reflect inflation and changes in operational costs.

All properties are assessed based on the Engineer’s Estimate, which calculates each parcel’s share of costs according to street frontage along Natasha Lane. This ensures that the assessment is directly proportional to the benefit each parcel derives from t he improvements. The respective street frontages of each parcel have been analyzed, and the resulting assessments are detailed in the following table:

4 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

10-YEAR ASSESSMENT PLAN – YEAR 1

ASSESSMENT ROLL

ASSESSMENT NO. PARCEL NO. FRONT FOOTAGE
(LF)
10-YEAR PLAN
($/yr)
1 17 45.19 $3,683.56
2 18 41.00 $3,343.53
3 19 41.00 $3,343.53
4 20 41.00 $3,343.53
5 21 41.00 $3,343.53
6 22 41.00 $3,343.53
7 23 41.00 $3,343.53
8 24 41.70 $3,396.88
9 25 52.00 $4,321.38
10 26 45.27 $3,689.92
11 29 40.60 $3,308.39
12 30 40.00 $3,261.78
13 31 40.00 $3,261.78
14 32 40.00 $3,261.78
15 33 40.00 $3,261.78
16 34 40.00 $3,261.78
17 35 40.00 $3,261.78
18 36 40.00 $3,261.78
19 37 40.00 $3,261.78
20 38 38.24 $3,116.98
TOTAL - 829 LF $67,672.53

Please note: The amounts shown in the table reflect Year One of the 10- Year Plan. Assessments are subject to annual adjustment based on the Consumer Price Index (CPI) to account for inflation and changing operational costs. Future annual assessments may increase or decrease in proportion to changes in costs and CPI, while remaining proportional to the special benefit each parcel receives.

5 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

ADDRESS OF PROPERTY OWNERS

Assessor’s Parcel
No.

Property Address
6348-006-017 101 Natasha Lane
Montebello, CA 90640
6348-006-018 105 Natasha Lane
Montebello, CA 90640

6348-006-019 109 Natasha Lane
Montebello, CA 90640

6348-006-020 117 Natasha Lane
Montebello, CA 90640

6348-006-021 121 Natasha Lane
Montebello, CA 90640

6348-006-022 125 Natasha Lane
Montebello, CA 90640

6348-006-023 129 Natasha Lane
Montebello, CA 90640

6348-006-024 133 Natasha Lane
Montebello, CA 90640

6348-006-025 137 Natasha Lane
Montebello, CA 90640

6348-006-026 141 Natasha Lane
Montebello, CA 90640

6 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

ADDRESS OF PROPERTY OWNERS

Assessor’s Parcel
No.

Property Address
6348-006-029 136 Natasha Lane
Montebello, CA 90640

6348-006-030 132 Natasha Lane
Montebello, CA 90640

6348-006-031 128 Natasha Lane
Montebello, CA 90640

6348-006-032 124 Natasha Lane
Montebello, CA 90640

6348-006-033 120 Natasha Lane
Montebello, CA 90640

6348-006-034 116 Natasha Lane
Montebello, CA 90640

6348-006-035 112 Natasha Lane
Montebello, CA 90640

6348-006-036 108 Natasha Lane
Montebello, CA 90640

6348-006-037 104 Natasha Lane
Montebello, CA 90640

6348-006-038 100 Natasha Lane
Montebello, CA 90640

7 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

EXHIBIT “A”

BOUNDARY MAP

ATTACHMENT C

CITY OF MONTEBELLO

PUBLIC HEARING NOTICE

NOTICE IS HEREBY GIVEN that the City Council of the City of Montebello will hold a Public Hearing in the Council Chambers located at Montebello City Hall, 1600 West Beverly Boulevard, Montebello, California, on Wednesday, June 24, 2026, at 6:00 p.m ., or as soon as possible thereafter as the matter can be heard, to consider the following:

Levy of the proposed annual assessments for the City of Montebello’s Natasha Lane Sewer and Storm Water Assessment District No. 2005-2 for Fiscal Year 2026–2027.

Natasha Lane is a twenty -unit residential development located south of Whittier Boulevard and east of Bluff Road. As part of the development, sewer and storm water pump stations were constructed to serve the residences. The City of Montebello is responsibl e for the operation, maintenance, and future replacement of these facilities. The assessment district was established in 2005 to fund these costs. Due to aging infrastructure and required improvements, it is now necessary to levy annual assessments to cover operations, maintenance, and replacement of the pump stations and associated equipment. The Fiscal Year 2026–2027 assessments are part of a 10-Year Assessment Plan, which spreads the total costs of sewer and storm water pump station replacement, operatio ns, and administrative expenses over ten years. The total cost of Year One (1) of the 10-Year Plan is $675,587.16. Each property’s annual assessment reflects its pro-rata share of these costs, calculated based on frontage along Natasha Lane, and ensures a fair and proportional allocation in line with the special benefit each property receives.

For those interested in making public comments, you may address the City Council in person during the public comment period or public testimony period for Public Hearings by attending the Council Chambers located at Montebello City Hall, 1600 West Beverly Boulevard, Montebello, California on Wednesday, June 24, 2026, at 6:00 p.m. In addition, the City has created an email address [email protected] where the public can submit written public comments no later than Wednesday, June 24, 2026, at 3:00 p.m. These comments will not be read aloud but will be entered into the record and submitted to all members of the City Council. The email address for City Council meetings can be located on the City’s webpage under the City Clerk tab, https://www.cityofmontebello.com/department/administration/city-clerk-s-office.html.

If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council, at, or prior to, the public hearing.

More information about the assessment district is available by contacting the Public Works Department at 323-887-1460:

____________________________________
Kimberly Guillen, Director of City Clerk Services

Dated: April 22, 2026
Date published: April XX, 2026

ITEM # 14

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ADOPT RESOLUTION NO. 26-27 APPROVING THE ENGINEER’S REPORT FOR THE FISCAL YEAR 2026-27 ANNUAL NATASHA LANE
LANDSCAPE ASSESSMENT DISTRICT NO. 2005-1 AND SETTING A

DATE FOR THE PUBLIC HEARING

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt Resolution No. 26-27 (Attachment A) approving the Fiscal Year 2026-27 Engineer’s Report (Attachment B) for the Annual Natasha Lane Landscape Assessment District No. 2005-1, setting a date for the Public Hearing for the regular meeting scheduled for June 24, 2026 at 6:00 p.m.; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The costs associated with the maintenance and operations of the landscaping for Natasha Lane will be funded with the Fiscal Year 2026-27 Annual Assessment District No. 2005-01 (Account No. 265-99-330-6040.20). There will be no impact on the General Fund as all revenue collected and associated expenditures are recorded in the appropriate account in Fund 265. The Engineers Report (Attachment B) details the amount per parcel that will be assessed via property tax bills in FY 2026-27. A total of $1,200 will be collected for the twenty parcels, with individual parcel amounts between $57.90 and $65.53 for the year.

BACKGROUND/DISCUSSION:

Natasha Lane is a twenty-unit housing development built in 2005, extending to the south

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

from Whittier Boulevard and to the east of Bluff Road. As part of the development, new landscaping was installed within a storm drain easement at the southerly terminus, along frontage of the property facing Whittier Boulevard and along the rear portion of the property. The City is responsible for the maintenance of landscaping in these areas.

The properties of this development benefiting from these improvements were assessed in FY 2025-26 and prior years. Continued assessment of the properties benefiting from these improvements is being proposed to offset the cost of maintenance and future replacement of related landscaping items. The attached Resolution (Attachment A) establishes approval of the Engineer’s Report (Attachment B) for Natasha Lane Landscape Assessment District No. 2005-1 and provides notice of the required public hearing concerning the levy of the proposed assessments,which will be held at the regular City Council meeting on June 24, 2026.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends the City Council adit Resolution 26-27 (Attachment A) approving the Engineer’s Report (Attachment B) for the Fiscal Year 2026-27 Annual Natasha Lane Landscape Assessment District No. 2005-1 and setting the required Public Hearing on June 24, 2026, at 6:00 pm, in the City Council Chambers (Attachment C).

ATTACHMENT(S)

1. Attachment A - Resolution No. 26-27 - Natasha Lane Landscape Assesment District 2005-1

2. Atttachment B - Engineer's Report

3. Attachment C - DRAFT Public Hearing Notice

ATTACHMENT A
RESOLUTION NO. 26-27

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO APPROVING THE ENGINEER’S REPORT FOR THE FISCAL YEAR 2026 -27 ANNUAL NATASHA LANE LANDSCAPE ASSESSMENT DISTRICT NO. 2005 -1 AND SETTING A DATE

FOR PUBLIC HEARING

RECITALS

WHEREAS, the City Council (“City Council”) of the City of Montebello (“City”) proposes to levy the annual assessment for the properties 1 to 20 located along Natasha Lane (see Exhibit “A”), for Landscape Maintenance District (hereinafter referred to as the District) pursuant to the provision of Division 15, Part 2, of the Streets and Highways Code of the State of California; and

WHEREAS, the City of Montebello’s Engineering Division of the Department of Public Works has prepared the Engineer’s Annual Levy Report (“Report”) for the District known and designated as the Natasha Lane Landscape Assessment District No. 2005- 01 of the City of Montebello (“District”), pursuant to the Landscaping and Lighting Act of 1972, Part 2 (commencing with Section 22500) of Division 15 of the Streets and Highways Code (“Act”), for the installation, operation, maintenance and servicing of street light s, traffic signals, street trees, parkways, median islands, landscaping, parks, and any appurtenant improvements as set forth in Section 22525 of the California Streets and Highways Code (“Improvements”); and

WHEREAS, the Provisions of Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620); and

WHEREAS, the City Engineering Division of the Department of Public Works has filed a preliminary report regarding the assessments to be levied and collected from the owners of assessable property within the District to pay the costs of the installation, operation, maintenance and servicing of street trees and landscaping, and any appurtenant improvements, and that report has been presented to and considered by the City Council; and

WHEREAS, it is necessary that the City Council adopt a resolution of intention pursuant to Section 22587 of the Streets and Highways Code to, among other things, fix and give notice of the time and place of a public hearing on the formation of the proposed District and levy of assessments.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are hereby incorporated herein.

SECTION 2. Findings. The City Council of the City of Montebello finds that:

RESOLUTION NO. 26-27

a) The foregoing recitals are true and correct;

b) The Draft Engineer’s Report (the “Report”) contains all matters required by Sections 22565 through 22574 of the Streets and Highways Code and may, therefore, be approved by the City Council;

c) The assessments which are proposed to be levied on all parcels of assessable land within Natasha Lane Landscape Assessment District are based on special benefit conferred upon each such parcel from the payment of the cost of the installation, operation, maintenance, irrigation and servicing of street trees and parkways, landscaping, and appurtenant improvements;

d) The proportionate special benefit derived by each such parcel has been determined in relationship to the entirety of the capital cost of the installation, operation, maintenance, irrigation and servicing of street trees and landscaping, and appurtenant improvements; and

e) The amount of the assessment which is proposed to be assessed on each such parcel is based upon and will not exceed the reasonable cost of the proportional special benefit conferred on that parcel.

SECTION 3. The City Engineer is hereby ordered to file with the City Council a preliminary report relating to the FY 2026 -2027 levy of annual assessments for said District in accordance with the provisions of Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highways Code of the State of California.

SECTION 4. Upon completion, said report shall be filed with the City Clerk who shall then submit the same to this City Council for its consideration pursuant to Section 22623 of said Streets and Highways Code.

SECTION 5. Intention. The City Council declares that it intends to levy assessments on all lots and parcels of assessable land proposed to be included in Natasha Lane Landscape District of the City of Montebello, as set forth in the Report.

Those assessments will be collected at the same time and in the same manner as the County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

SECTION 6. Improvements. The Improvements shall include the maintenance of the following:

a) The maintenance of landscaping, including, but not limited to, street trees;

b) The installation of construction of any facilities which are appurtenant to any improvements listed in (a) which are necessary or convenient for the

RESOLUTION NO. 26-27

maintenance or servicing thereof including, but not limited to, irrigation, planting, and electrical facilities;

SECTION 7. Formation of Assessment District . The distinctive designation of the proposed district is Natasha Lane Landscape District in the City of Montebello. The boundaries of the territory to be included in the District are described and shown in the Report. The general location of the territory to be included in the District is Natasha Lane in the City of Montebello.

SECTION 8. Report and Assessments. The Report, which is on file with the City Clerk of the City Council, and which has been presented to the City Council at the meeting at which this resolution is adopted, is approved. Reference is made to the Report for a full and detailed description of the Improvements, the boundaries of Natasha Lane Landscape District and the proposed assessments upon assessable lots and parcels of land therein.

SECTION 9. Duration of Assessments and Inflation Increases and Election Thereon. The assessments shall be levied on all parcels of assessable property within Natasha Lane Landscape District as identified in the Report, so long as the assessments are necessary to finance the Improvements specified in Section 3 and the maintenance and servicing thereof. The annual amount of the assessment to be levied on each parcel of assessable property in the District in each fiscal year may be increased by the percentage increase in the Consumer Price Index – All Urban Consumers for the Los Angeles; provided, however, that the amount of the assessment to be levied on any assessable parcel in any fiscal year shall not be increased by more than four percent (4% based on March 12-month assessment), and the amount of the assessment to be levied on any parcel in any fiscal year shall not in any event exceed the actual total cost of the proportional special benefit conferred on that parcel.

SECTION 10. Hearing. The time and place of the public hearing required by Section 22587 through 22594 of the Streets and Highways Code concerning the levy of the proposed assessments is set for 6:00 p.m. on Wednesday, June 24, 2026, at the City of Montebello Council Chambers, located at 1600 W. Beverly Boulevard, Montebello, California, 90640.

SECTION 11. Notice of Hearing. The City Clerk is hereby authorized and directed to publish a copy of this Resolution in a newspaper of general circulation in said City. Said Publication shall be not less than ten (10) days before the date of said public hearing.

SECTION 12. For any and all information relating to the Procedures, protest procedures, documentation, and/or information of a procedure or technical nature, your attention is directed to the office listed below as designated:

RESOLUTION NO. 26-27

City of Montebello
Attn: Cesar Roldan, Director of Public Works
1600 W Beverly Blvd. Montebello, CA 90640

[Signatures on the following page.]

RESOLUTION NO. 26-27

APPROVED AND ADOPTED THIS 22nd DAY OF APRIL 2026.

_______________________________
Georgina Tamayo, Mayor

ATTEST: APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )

I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-27 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeti ng of said Council held on the 22 nd day of April 2026
and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

CI

TY OF MONTEBELLO
ENGINEER’S REPORT
FOR

NATASHA LANE LANDSCAPE
ASSESSMENT DISTRICT NO. 2005-1
For

FY 2026-2027
G
eorgina Tamayo, Mayor
D
anielle Romero, Mayor Pro Tem
S
carlet Peralta, Councilmember
S
alvador Melendez, Councilmember
R
ic Alonzo, Councilmember
E
ngineer’s Report
April 22, 2026
P
repared by the City of Montebello – Engineering Division C
esar Roldan
Director of Public Works

ATTACHMENT B

2 CITY OF MONTEBELLO
ENGINEER’S REPORT
FOR

NATASHA LANE LANDSCAPE
ASSESSMENT DISTRICT NO. 2005-1
(FISCAL YEAR 2026-2027)

SECTION I: AUTHORITY FOR REPORT

This report is prepared pursuant to the provisions of the Landscape and Lighting Act of 1972 (commencing with Section 22500) of Division 15 the Street and Highway Code for the maintenance of Public Landscaping that benefits only the properties on Natasha Lane. The report covers the period from July 1, 2026, through June 30, 2027.

SECTION II: PLANS

The Plans showing extent and location of landscape are illustrated herein by Exhibit A.

All of above-mentioned items are on file in the Office of the City Clerk.

SECTION III: SPECIFICATIONS FOR MAINTENANCE

Landscaping maintenance shall consist of installing, cutting, pruning, trimming, fertilizing, irrigating and treating plants, shrubs, trees, ground cover and soil to provide a pleasing and attractive landscape within the public right-of-way and publicly owned grounds. Dead plants, shrubs, trees, and ground cover shall be replaced with new items as soon as practical. The irrigation system shall be operated and maintained to provide adequate watering for all plants, shrubs, trees, and ground cover. Irrigation systems shall be installed as deemed appropriate by the City Engineer.

SECTION IV: PROJECT REVENUE & EXPENDITURES

25-26 ESTIMATE 26-27 PROJECTED
BEGINNING FUND BALANCE $35,073.04 $35,879.24

REVENUE $1,316.56 $1,200

EXPENDITURES ($510.36) ($510.36)

ENDING BALANCE $35,879.24 $36,568.88

3 SECTION V: DIAGRAM

A Diagram showing the Assessor’s parcel number and the dimensions of each lot or parcel of land within the District is on file in the Office of the City Clerk.

SECTION VI: ASSESSMENT

The improvements are to be funded by the levying of assessments on the benefiting properties. The “Municipal Improvement Act of 1913” and Article XIIID of the State Constitution require that assessments must be based on the estimated special benefit for the properties from the improvements. In addition, Article XIIID, Section 4, of the State Constitution requires that a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred in the parcel. It also requires that publicly owned property, (which benefit from the improvements) are to be assessed. Neither the Act nor the State Constitution specifies the method or formula that should be used to apportion the costs to properties in any special assessment district proceedings. The responsibility for recommending the assessments per panel is an Apportionment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. The City Engineer is hereby appointed as the Assessment Engineer.

All properties are assessed based on the Engineer ’s Estimate. This estimate includes associated costs for each property based on property frontage along the street (Natasha Lane). In order to apportion the assessment to each parcel in direct proportion with the special and direct benefit which it will receive from the improvements, an analysis has been completed and the respective street frontage of each benefiting parcel is used as the basis for apportioning costs to each property within the Assessment District as follows:

4 NATASHA LANE LANDSCAPE
ASSESSMENT DISTRICT NO. 2005-1

ASSESSMENT ROLL

ASSESSMENT
NO.

BOOK PAGE PARCEL
NO.

FRONT

FOOTAGE
TOTAL
COST
1 6348 6 17 45.19 LF $ 65.41
2 6348 6 18 41 LF $ 59.35
3 6348 6 19 41 LF $ 59.35
4 6348 6 20 41 LF $ 59.35
5 6348 6 21 41 LF $ 59.35
6 6348 6 22 41 LF $ 59.35
7 6348 6 23 41 LF $ 59.35
8 6348 6 24 41.70 LF $ 60.36
9 6348 6 25 52 LF $ 75.27
10 6348 6 26 45.27 LF $ 65.53
11 6348 6 29 40.60 LF $ 58.77
12 6348 6 30 40 LF $ 57.90
13 6348 6 31 40 LF $ 57.90
14 6348 6 32 40 LF $ 57.90
15 6348 6 33 40 LF $ 57.90
16 6348 6 34 40 LF $ 57.90
17 6348 6 35 40 LF $ 57.90
18 6348 6 36 40 LF $ 57.90
19 6348 6 37 40 LF $ 57.90
20 6348 6 38 38.24 LF $ 55.35

TOTAL: 829.00 LF $1,200.00

5 NATASHA LANE LANDSCAPE
ASSESSMENT DISTRICT NO. 2005-1

ADDRESS OF PROPERTY OWNERS

Assessor’s Parcel
No.

Property Address
6348-006-017 101 Natasha Lane
Montebello, CA 90640
6348-006-018 105 Natasha Lane
Montebello, CA 90640

6348-006-019 109 Natasha Lane
Montebello, CA 90640

6348-006-020 117 Natasha Lane
Montebello, CA 90640

6348-006-021 121 Natasha Lane
Montebello, CA 90640

6348-006-022 125 Natasha Lane
Montebello, CA 90640

6348-006-023 129 Natasha Lane
Montebello, CA 90640

6348-006-024 133 Natasha Lane
Montebello, CA 90640

6348-006-025 137 Natasha Lane
Montebello, CA 90640

6348-006-026 141 Natasha Lane
Montebello, CA 90640

6 NATASHA LANE LANDSCAPE
ASSESSMENT DISTRICT NO. 2005-1

ADDRESS OF PROPERTY OWNERS

Assessor’s Parcel
No.

Property Address
6348-006-029 136 Natasha Lane
Montebello, CA 90640

6348-006-030 132 Natasha Lane
Montebello, CA 90640

6348-006-031 128 Natasha Lane
Montebello, CA 90640

6348-006-032 124 Natasha Lane
Montebello, CA 90640

6348-006-033 120 Natasha Lane
Montebello, CA 90640

6348-006-034 116 Natasha Lane
Montebello, CA 90640

6348-006-035 112 Natasha Lane
Montebello, CA 90640

6348-006-036 108 Natasha Lane
Montebello, CA 90640

6348-006-037 104 Natasha Lane
Montebello, CA 90640

6348-006-038 100 Natasha Lane
Montebello, CA 90640

7 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-1

EXHIBIT “A”

BOUNDARY MAP

ATTACHMENT C

CITY OF MONTEBELLO

PUBLIC HEARING NOTICE

NOTICE IS HEREBY GIVEN that the City Council of the City of Montebello will hold a Public Hearing in the Council Chambers located at Montebello City Hall, 1600 West Beverly Boulevard, Montebello, California, on Wednesday, June 24, 2026, at 6:00 p.m ., or as soon as possible thereafter as the matter can be heard, to consider the following:

Levy of the proposed annual assessments for the City of Montebello’s Natasha Lane Landscape Assessment District No. 2005-1 for Fiscal Year 2026–2027.

Natasha Lane is a twenty -unit residential development located south of Whittier Boulevard and east of Bluff Road. Landscaping improvements were installed as part of the original development, including areas within a storm drain easement, along Whittier Bou levard, and within the cul -de-sac. The City of Montebello maintains these landscaped areas. The Natasha Lane Landscape Assessment District No. 2005-1 was established in 2005 to fund maintenance and servicing costs. The annual assessment is levied on benefitted properties and collected through the Los Angeles County property tax roll. On April 22, 2026, the City Council adopted Resolution No. 26-27 initiating proceedings for the Fiscal Year 2026–2027 annual assessment, and property owners were notified in accordance with the California Streets and Highways Code.

For those interested in making public comments, you may address the City Council in person during the public comment period or public testimony period for Public Hearings by attending the Council Chambers located at Montebello City Hall, 1600 West Beverly Boulevard, Montebello, California on Wednesday, June 24, 2026, at 6:00 p.m. In addition, the City has created an email address [email protected] where the public can submit written public comments no later than Wednesday, June 24, 2026, at 3:00 p.m. These comments will not be read aloud but will be entered into the record and submitted to all members of the City Council. The email address for City Council meetings can be located on the City’s webpage under the City Clerk tab, https://www.cityofmontebello.com/department/administration/city-clerk-s-office.html.

If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council, at, or prior to, the public hearing.

More information about the assessment district is available by contacting the Public Works Department at 323-887-1460:

____________________________________
Kimberly Guillen, Director of City Clerk Services

Dated: April 22, 2026
Date published: April XX, 2026

ITEM # 15

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Michael Solorza, Director of Finance

SUBJECT: TREASURER'S REPORT FOR THE QUARTER ENDING MARCH 31, 2026

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Receive and File the Quarterly Treasurer's Reort for the quarter ending March 31, 2206 (Third Quarter of FIscal Year 2025-26); and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Attached is a cash report and portfolio summary as of March 31, 2026 (Attachments A and B). This report provides a snapshot at quarter end of the City’s cash position, detailing balances in various accounts and types of investments.

The table below summarizes available cash by major type of account, comparing ending balances for March 2022 through March 2026. The “General” account combines Bank of Montreal (BMO) and Local Agency Investment Fund (LAIF) and represents the most liquid and accessible source of cash for the City to pay ongoing expenses:

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

As of March 31, 2026, total available cash was $61.936 million -- $20.702 million less than March 2026. The City’s overall cash position has improved over the years and remains at elevated and healthy levels. For example, the June balance for the past ten years is shown below:

Comparing June ending balances from prior years, in 2016 overall cash was $48.156 million, versus $91.228 million as of June, 2025 – a $43.071 million improvement in the City’s available cash position (LAIF, BMO, etc.) or put another way a 189% increase over ten years.

The continuing strength of the City’s cash position is due to several reasons. A primary factor is proceeds from Measure H, the City’s ¾ cent transaction and use tax – which began flowing to the City in Fiscal Year 2020-21. Property tax receipts are also up, as overall assessed values in the City continue to grow and new developments like Metro Heights produce new and increased property tax revenue. The City also received new or one-time funding from the Federal government for Transit operations (Montebello Bus Lines) and has applied for and received new grants for various purposes over the last five years. In addition, the sale of the City’s water system (February, 2023) and a Transit property in Pico Rivera (February, 2023) added to the overall cash position during calendar year 2023 with one-time infusions of cash.

It should also be noted that monthly cash balances fluctuate, as expenses vary considerably from month to month, especially when comparing prior years. The chart below shows third quarter 2025 vs. third quarter 2026 (January - March).

The City receives numerous grants from Federal, State and local governmental agencies, with expenses and concomitant revenue reimbursement varying depending on the grant

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

award and the particular progress made in the project. In addition, the City’s various debt service payments typically hit the books in November/December and May/June, causing a draw on available cash greater than other “typical” months of the fiscal year. The completion of the golf course renovation and clubhouse construction projects in FY 2024- 25 required cash outlays to pay for construction related expenses – hence the draw on cash when comparing similar periods across the last two fiscal years. Also, salary and benefit expenses have increased with new labor agreements approved in 2022 and 2025 — which leads to increased bi-weekly payroll costs, which leads to a greater draw on available cash. The City has also invested in improved maintenance of its facilities and grounds, also leading to increased expenses (i.e, additional draws on idle cash). These and other related increases to expenses help explain the draw down on cash seen over the last three fiscal years.

Despite these natural fluctuations in cash flow – ongoing and regular such as debt service payments or one-time such as the golf course capital expenditures – one can see by the tables above that the City’s overall cash position has grown steadily over the past several years and remains at an elevated level that provides financial security. Sufficient liquidity is just one of many positive signs of the City’s progress towards financial stability and security.

The City receives income from the investment of idle cash. This revenue varies based on balances and current interest rate environments. The General Fund has averaged $171,500 in annual investment income between FY 2015-16 and FY 2024-25. The General Fund realized $238,000 in revenue from its investments in FY 2024-25, with projected revenue for FY 2025-26 of $850,000.

The effective rate of return on the City’s investment portfolio as of March 31, 2026 was

1.16%. It is useful to compare these rates of return to various U.S. Treasuries, as a general benchmark. The chart below shows a comparison between Treasury yields – based on length of the note, from May 2024, April 2025 and April 2026:

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

BACKGROUND/DISCUSSION:

State Government Code Section 53600 et al governs the investment of idle cash by local agencies. In addition, local agencies are required to have City Council approved investment policies which further dictate how funds are invested. Government Code Section 53646(b), as well as the City’s investment policy, provide for quarterly reporting of investment activity. The quarterly report, along with details found in Attachments A and B, are designed to provide additional information, comparing current year balances and performance to prior years, etc.

The City of Montebello holds idle cash in various depositories:

• Bank of Montreal (BMO) checking accounts (i.e., General used to pay bills, Payroll for bi-weekly payroll, etc.)
• Local Agency Investment Fund (LAIF) – State Treasurer investment pool

The investment of idle cash is predicated on the principals of: liquidity, safety and yield, in that order. The City earns interest from the various deposits, hence the diversification of where cash is held. However, the first and foremost priority is having adequate liquidity to pay daily operating costs: payroll, invoices for goods and services, etc.

Cash flow varies throughout the fiscal year, based on timing of the receipt of revenue.

The receipt of property tax revenue in April and December causes the largest inflow in daily cash, followed by quarterly sales tax “true up” payments (i.e., March, June, etc.), receipt of Successor Agency revenue (Redevelopment Property Tax Trust Fund) in January and June, periodic reimbursement of grant expenses, etc. Recenlty, the City received reimbursement from "Paving the Way" bond funds for street paving work, adding to the inflow of cash.

Therefore, the City maintains a reasonable balance in its BMO checking account – the most liquid account utilized for daily expenses. The LAIF account with the State Treasurer provides additional liquidity. Depending on cash flow needs, withdrawals or deposits are made from/to the LAIF account into/out of the General checking account.

The table below provides an overview of the City’s major liquid cash accounts: BMO checking and the two separate LAIF accounts, from June 2020 through March 2026 (quarter ending values). The average quarterly balance for the City’s checking account since June 2020 is $9.751 million, more than sufficient to meet regular expenses.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

The City’s Investment Policy was most recently reviewed and approved by the City Council on June 25, 2025. Prior to that, the policy was reviewed, approved and updated annually on: June 12, 2024, June 14, 2023, June 8, 2022, June 23, 2021, October 28, 2020, and August 19, 2019. The Government Code requires an annual review and approval of the investment policy statement – even if no changes are made.

The 2019 approval was the first time the City’s investment policy was updated since 2011, with a previous update done in 2007. These infrequent reviews and updates were clearly in violation of Government Code. Moreover, Staff has endeavored to present a more thoroughly researched quarterly Treasurer’s report, with detailed background and explanations of the various investment accounts – a marked improvement over repost presented prior to 2020 which contained no discussion or analysis.

In an effort to ensure the City complies with State law, the investment policy will continue to be presented annually along with budget adoption (June of each year). This process will ensure an annual review and update (as necessary) of the investment policy by the City Council, ensuring the City complies with State statutes.

The updated version of the City’s investment policy was submitted to the California Municipal Treasurers Association (CMTA) for consideration of their investment policy review and award program. The CMTA investment policy program utilizes public treasury officials to review public agency policies to ensure they comply with best practices and Government Code. For the first time in the City’s 100 plus year history, the City’s policy was submitted and passed the review with flying colors. Having passed this review

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

process is one more indication of the progress made in achieving fiscal sustainability in Montebello, as its policies adhere to best practices.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

It is recommended that the City Council receive and file the Quarterly Treasurer’s Report for the quarter ending March 31, 2026.

ATTACHMENT(S)

1. ATTACHMENT A - CASH SUMMARY - MAR 2026

2. ATTACHMENT B - Portfolio Summary March 2026

ATTACHMENT A

BANK OF THE WEST
Account Number Account Name 3/31/26
1 XXXX-XX770 Housing Successor Agency of the City of Montebello $1,993,872.27 2 XXXX-XX093 Successor Agency of the City of Montebello $104,956.20 3 XXXX-71041 City of Montebello $50,000.00
4 XXXX-00184 City of Montebello - FSA $27,588.48
5 XXXX-XX331 General $8,165,012.56
6 XXXX-XX287 Trust & Agency $6,063.99
7 XXXX-XX803 Police Retiree Health Account $617,853.00
8 XXXX-XX267 Payroll $0.00
9 XXXX-XX362 Fire Retiree Health Account $54,698.93
$11,020,045.43

STATE OF CALIFORNIA
Account Number Account Name 3/31/26
1 XX-XX-551 General $47,563,471.90
2 XX-XX-068 Successor Agency City of Mtb for Mtb RDA $3,339,312.97 $50,902,784.87

FIRST MERCANTILE TRUST
Account Number Account Name 3/31/26
XXX-XX-X746 CORPORATE ACCOUNT $12.98
XXX-XX-X999 TRUST ACCOUNT $13,551.48
$13,564.46
Total General Cash/Investments $55,778,484.46
Total SA Cash/Investments $3,444,269.17
Total HSA Cash/Investments $1,993,872.27
Total T&A Cash/Investments $706,204.40
Total Trustee Cash $13,564.46
Total Cash/Investments $61,936,394.76

CITY OF MONTEBELLO

MONTHLY CASH REPORT (ALL ACCOUNTS)
BALANCE AS OF MARCH 31, 2026

ITEM # 16

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: John Soria, Director of Transportation

SUBJECT: APPROVE AGREEMENT NO. 4495 WITH 1921 MARKETING SERVICES

FOR TURNKEY BUS ADVERTISING SERVICES

DATE: April 22, 2026

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Agreement No. 4495 with 1921 Marketing Services (1921 Marketing), to provide turnkey Bus Advertising Services, for a one-year term with the option for renewal of up to two (2), additional one-year (1-year) terms; and

2. Authorize the City Manager to execute and finalize Agreement No. 4495 with 1921 Marketing on behalf of the City of Montebello; and

3. Take such additional, related, action that may be desirable.

FISCAL IMPACT:

An unsolicited proposal from 1921 Marketing was submitted to provide turnkey bus advertising services (Attachment A). The program does not require any upfront capital investment by the City and includes a 50/50 revenue-sharing model between the City and 1921 Marketing. This structure offers a fiscally responsible and transparent approach to generating passive revenue while minimizing financial risk. The recommended actions do not require a budget amendment.

BACKGROUND/DISCUSSION:

On September 25, 2025, the City issued Request for Proposals (RFP) No. 26-04 (Attachment B) seeking a qualified vendor to implement and manage a turnkey advertising program across the interior and exterior of Montebello Bus Line’s (MBL) bus fleet, including advertising sales, billing, installation, maintenance, reporting, and contract

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

management. The scope of work was designed to monetize advertising opportunities and maintain a new revenue stream while ensuring compliance with community values and municipal standards.

Proposals were due by October 23, 2025. Regrettably, the City did not receive any proposals in response to RFP No. 26-04. Following the unsuccessful solicitation, staff proactively engaged the previous vendor to continue service and maintain advertising program continuity. The vendor indicated that their non-submittal was due to an internal reorganization and company rebranding initiative.

On January 28, 2026, 1921 Marketing submitted an unsolicited proposal demonstrating its experience and readiness to support MBL’s advertising and revenue generating goals.

With four years of direct experience selling and managing municipal bus line advertising, the vendor can rapidly deploy a proven, turnkey program in accordance with industry best practices. The City will retain full control and oversight of all advertising content, ensuring alignment with municipal standards, while 1921 Marketing Services all sales, installation, and operations—minimizing staff workload and maximizing revenue potential. Therefore, staff recommend that the City Council consider awarding Agreement No. 4495 (Attaachment C) with 1921 Marketing to maintain a reliable and experienced partner, while ensuring the continuity and effectiveness of MBL’s Bus Advertising Services.

These professional services will be procured in accordance with the bidding procedures outlined in Montebello Municipal Code (MMC) Section 3.20.050 (I) and (H), as authorized under California Government Code Section 54202; which states:

• (I) Solicitation of Bids with No Response: Where competitive bids or proposals have been solicited and no bid or proposal has been received. In such a situation the Purchasing Manager may proceed to have the services performed or the goods procured without further competitive bidding; and • (H) Professional Services: Nothing shall be construed to preclude the city from awarding a written contract for professional type services, as defined by case or statutory law, without complying with the provision of this article. The term "professional services" means services entailing a high degree of specialized technical or mental skill, in a recognized field of expertise. Such services include attorneys, physicians, architects, engineers, appraisers, accountants, collection agency, detective agency, draftsman, mortuary, hospitals, escrow agency, travel agency, insurance broker, employment agency, advertising agency, real estate, chiropractic and optometry.

Given the unique circumstances described above, City staff request that the City Council find that dispensing with the normal bidding requirements set forth in the MMC is appropriately practical and reasonable, and award an agreement per Sections 3.20.050 (H) and (I).

ENVIRONMENTAL:

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 22, 2026

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommend that the City Council award Agreement No. 4495 to 1921 Marketing to provide turnkey Bus Advertising Services, for a 1-year term with the option for renewal of up to two (2), additional 1-year terms; authorize the City Manager to execute and finalize Agreement No. 4495 (Attachment C) on the City’s behalf; and direct staff to take such additional, and related, action that may be desirable.

ATTACHMENT(S)

1. Attachment A – 1921 Marketing Services Proposal

2. Attachment B – RFP No. 26-04

3. Attachment C – Draft Agreement No. 4495

ATTACHMENT A
Proposal to Implement a Bus Advertising Program
City of Montebello Municipal Bus Fleet (66 Buses)
Submitted by:

Eduardo Gomez
1921 Marketing Services
Prepared for: City of Montebello
Date: January 28, 2026

1. Executive Summary
This proposal outlines a comprehensive plan to implement, manage, and monetize advertising on the City of Montebello’s municipal bus fleet of 66 buses. The objective is to establish a sustainable, non-tax revenue stream for the City while maintaining full compliance with municipal standards, operational requirements, and community values.

The proposed program is supported by four (4) years of direct experience selling and managing bus line advertising, ensuring the City benefits from a proven, turnkey solution executed in accordance with industry best practices.

Under this proposal, advertising revenue generated through the program would be shared on a 50% City of Montebello / 50% Operator partnership basis, creating a mutually beneficial and performance-driven relationship.

Revenue Projection (Calendar Year 2026)
With four years of direct experience selling and managing bus line advertising, a clearly defined 50/50 revenue-sharing partnership, and a conservative $60,000 projected gross revenue for 2026 if launched on March 1st, this proposal offers the City of Montebello a responsible, transparent, and revenue-generating opportunity.

The program requires no upfront capital investment by the City, leverages existing municipal assets, and provides immediate financial participation while maintaining full City oversight and control.

Based on the proposed 50/50 revenue-sharing structure, this would result in:
• Estimated Gross Revenue (2026): $60,000
• City of Montebello Share (50%): $30,000
• Operator Share (50%): $30,000
•

ATTACHMENT A
• Start Date
If the City of Montebello approves this proposal, the advertising program can commence on March 1, 2026. Launching on this date allows sufficient time for:
• Finalizing the partnership agreement
• Approving creative and advertising content
• Coordinating installation logistics across the 66-bus fleet Starting on March 1, aligns with the projected revenue model and ensures the program is fully operational for the remainder of calendar year 2026.

Submitted by:

Eduardo Gomez
Sole Owner & Principal
1921 Marketing Services
Mobil 818-321-4922
Email: [email protected]

42 Montebello Bus Lines
City of Montebello
REQUEST FOR PROPOSALS (RFP) No. 26-04
BUS AD

VERTISING SERVICES
September 25th, 2025
ONLINE

PROPOSAL SUBMITTAL ONLY THROUGH PLANET BIDS
NOTE: Updates, changes or addendums to the RFP are posted at:
https://pbsystem.planetbids.com/portal/33072/portal-home

ATTACHMENT B

RFP No. 26-04

2 Montebello Bus Lines

TABLE OF CONTENT
Section Page(s)
INTRODUCTION 4
COVER LETTER 5
TIMETABLE & SCHEDULE OF EVENTS 7
PROPOSAL SUBMISSION CHECKLIST 7
SECTION 1 - INSTRUCTIONS TO PROPOSERS 8
Proposal Format and Submittal
Examination of Proposal Documents

SECTION 2 - GENERAL TERMS AND CONDITIONS

9-16
Addenda
Clarifications
Discrepancies and Misunderstandings
Withdrawals of Proposal
References
Proposal Signatures
Pre Contractual Expenses
City of Montebello Rights
State Credentials and Taxes
Responsibility for Compliance with Legal Requirements
Confidentiality and Public Record
Joint Offers
Company Personnel
Single Proposal Response
Protest Procedures
Incorporation of Proposal into Agreement
Time of Completion
Payment
Contract Documents
Scope of Contract
Performance of Work
Award of Contract
Point of Contact
Evaluation of Proposals
Proposal Evaluation Criteria

SECTION 3 - OTHER REQUIREMENTS 17-18 Licensing and Permit Requirement
Liquidation Damages
Bond Requirements

SECTION 4 - SCOPE OF WORK 18-27

SECTION 5 - QUALIFICATIONS 27-28

SECTION 6 - FORM OF CONTRACT (SAMPLE) 28-39

RFP No. 26-04

3 Montebello Bus Lines

SECTION 7 - FORMS AND CERTIFICATIONS 39-41

Letter of Transmittal
EXHIBITS 42
Exhibit A - Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
Exhibit B – References
Exhibit C – Insurance
Exhibit D – Cost Proposal Sheet
Exhibit E – Bidder’s List of Sub-vendor (DBE and Non- DBE) Exhibit F – Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions
Exhibit G – Performance Guarantee Certification
Exhibit H – Performance Bond
Exhibit I – Irrevocable Standby Letter of Credit Certificate Exhibit J – Bank Draft
Exhibit K – Drug Free Workplace
Exhibit L – Compliance with 49 CFP Part 655

RFP No. 26-04

4 Montebello Bus Lines

INTRODUCTION

The City of Montebello operates the Montebello Bus Lines (MBL) to primarily provide transportation services to the residents of Montebello and neighboring communities. MBL is the third largest municipal bus system in Los Angeles County with a fleet of 66 buses. MBL proudly serves 2.6 million passengers a year throughout the communities Alhambra, Bell Gardens, San Gabriel, Boyle Heights, Commerce, Downtown Los Angeles, East Los Angeles, La Mirada, Montebello, Monterey Park, Pico Rivera, Rosemead, South Gate, and Whittier.

MBL operates a fleet of sixty-six (66) buses, inclusive of five (5) hybrid / gasoline buses, forty-four (44) CNG buses, and a contingency reserve fleet of seventeen (17) buses (consisting of three (3) electric / battery rebuilds and fourteen (14) hybrid / gasoline buses). The older hybrid / gasoline buses will be phased out of operation in accordance with the MBL fleet replacement program / schedule to comply with the state’s Air Quality Management District requirements. The entire fleet is equipped with wheelchair lifts, kneeling devices, radios, air conditioners, bike racks, security cameras and other standard operating equipment. MBL’s fixed- route service utilizes standard coaches that are forty (40) feet long, with seating capacity for thirty-eight to thirty-nine passengers respectively; standing capacity is twenty respectively, with two wheelchair tie -down positions on each vehicle.

Transportation Department desires to enter into an Agreement with a qualified Vendor, giving the Vendor the exclusive right to sell and display advertising on the exterior and interior of MBL buses as well as alternate approaches to using available ad spac e on MBL fleet of buses and bus stops. The preferred Agreement is one that would attain the maximum possible revenue for both MBL and the Vendor.

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DATE: September 25th, 2025
ATTENTION: PROSPECTIVE PROPOSERS
SUBJECT: REQUEST FOR PROPOSAL (RFP) NO. 26-04
TITLE: CITY OF MONTEBELLO and MONTEBELLO BUS LINES

BUS ADVERTISING PROGRAM
MBL is seeking a bus advertising vendor to operate a “turnkey” revenue producing advertising program on the exterior and interior of MBL buses along with optional alternate approaches to using additional Ad space available. Vendor shall ensure a complete Turnkey System that provides advert ising sales, billing, accounts receivables, installation and removal services, vandalism repairs, reporting, client information, and agreements to MBL in the authorized inventory; and such that nothing remains to be purchased, provided or supplied by MBL.

The Vendor will execute standard transit advertising techniques. Additionally, the Vendor is welcome to propose a comprehensive and holistic approach to next -generation/innovative techniques utilizing the MBL Bus System assets. Any next -generation/innovative techniques must address MBL’s desire to improve customer experience and generate revenue for the agency.

The term of the proposed agreement shall be a three (3) years with two (2) one (1) year options commencing upon the date of execution between the City and the successful vendor.

A Pre-Proposal Meeting will be held on Thursday, October 2 nd, 2025. The meeting will convene at 10:00am
Pacific Standard Time in the Transportation Building located at 400 South Taylor Avenue, Montebello. A facility walk-thru will follow the meeting.

It is highly recommended that all potential proposers (“Proposers”) attend this important meeting. All correspondence, communications, and contact concerning any aspect of this solicitation or offers shall be only with the following person [or his designat ed representative if applicable] (hereinafter, the “City’s Point of Contact”).

Name: Yessica Carrasco-Garcia
Title: Management Analyst
Address: 400 S. Taylor Ave.

Montebello, CA 90640
Telephone: (323) 558-1625 ext.1345
E-mail: [email protected]

Only substantive inquiries will receive a response. All substantive questions submitted in writing , as outlined below, will be responded to according to the guidelines contained herein. Responses will be in writing and will be provided to all prospective Proposers and placed on the City ’s website. Responses to questions or comments regarding this RFP provided by any other department, employee, or City department other than the City’s Point of Contact set forth above shall not be considered valid and the City will not be bound by any such comments or responses. Inquiries received via telephone or orally in - person will not receive a response.

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Proposals must b e received by 10:00am Pacific Standard Time , on Thursday, October 23rd, 2025, and submitted in accordance with the instructions contained in this RFP. No exceptions will be granted regardless of reason or circumstances.

All proposals must contain an original signature by an authorized officer of the company.

The successful Proposer will be required to comply with all applicable Equal Opportunity Laws and Regulations. The City hereby notifies all prospective Proposers that the City will require each Proposer affirmatively demonstrate that Disadvantaged Business Enterprises are afforded full opportunity to participate in the performance of contracts and sub-contracts financed in part or in whole under this RFP and will not be discriminated against on the grounds of race, color, gender, age, or national origin in consideration for an award.

The City reserves the right to reject any or all proposals, to accept all or any part of any proposal, to waive any informality or minor irregularities in any proposal received to the extent permitted by law and where such action best serves the interest of the City , and to be the sole judge of the merits of the respective proposal received.

The City and MBL are committed to ensuring that no person is excluded from participation in, or denied the benefits of its programs and/or services on the basis of race, color or national origin in accordance with FTA Circular 4704.1 and Title VI of the Civil Rights Act of 1964, as amended ("Title VI"). In addition to Title VI, NTS also prohibits discrimination based on sex, age or disability.

Any person who believes he or she has been subjected to discrimination under Title VI can file a complaint with MBL. For more information on M BL’s Civil Rights Program, and the procedures to file a complaint, contact:

Name: John Soria
Title: Director of Transportation
Address: 400 S. Taylor Ave.

Montebello, CA 90640
Telephone: (323) 558-1625, ext. 1315
Fax Number: (323) 887-4643
E-mail: RideMBL.com

You may also contact the Federal Coordination and Compliance Office, Civil Rights Division at the Title VI Hotline: 888-TITLE-06 (888-848-5306) or send a letter to:

U.S. Department of Justice
Civil Rights Division
Federal Coordination and Compliance Section, NWB
950 Pennsylvania Avenue, N.W. Washington, D.C. 20530
More information on Title VI is available from the Justice Department online at www.justice.gov

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TIMETABLE & SCHEDULE OF EVENTS (30-90 Days)
Scheduled Tasks Scheduled Date
Issuance of RFP Thursday September 25th, 2025
Pre-Proposal Meeting Thursday October 2nd, 2025, at 10:00AM PST Deadline to Submit Questions Thursday October 9th, 2025, at 3:00 PM PST Responses to Questions Provided Thursday October 16th, 2025 Deadline to Submit Proposals Thursday October 23rd, 2025, at 10:00 AM PST Presentations & Intent to Award November

PROPOSAL SUBMISSION CHECKLIST
This checklist must be completed and returned with the Proposal. Failure to return this checklist may be cause for considering the Proposal non-responsive.

Description Section/
Page
Proposer shall
initial here
1 Proposal Page # 5
2 Letter of Transmittal Page # 40
3 Licensing, Permits, and Certificates Page # 17
4 Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
Exhibit A
5 References Exhibit B
6 Insurance Exhibit C
7 Cost Proposal Sheet Exhibit D
9 Bidder’s List of Sub-vendor(s) (DBE and Non-DBE) Exhibit E 10 Certification Regarding Debarment, Suspension…. Exhibit F 11 Performance Guarantee Certification Exhibit G
12 Performance Bond Exhibit H
13 Irrevocable Standby Letter Of Credit Certificate Exhibit I 14 Bank Draft Exhibit J
15 Certification of Drug-Free Workplace Exhibit K
16 Certificate of Compliance with 49 CFR Part 655 Exhibit L

OPTIONAL ITEMS
15 Requests for exceptions or deviations. Page # 8

Company Name:

Name of Proposer initialing document (print):

Email address of Company Contact:

Signature:

Title:

Date:

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SECTION 1 - INSTRUCTIONS TO PROPOSERS

PROPOSAL FORMAT AND SUBMITTAL
Proposals can be submitted via the https://pbsystem.planetbids.com/portal/33072/portal-home Portal (accessed through the City of Montebello’s official website at https://cityofmontebello.hosted2.civiclive.com/cms/One.aspx?portalId=58756&pageId=84839)up to the hour of 10:00 a.m. on Thursday, October 23rd, 2025.

All proposals must contain an original signature by an authorized officer of the company. Proposals received after the above listed date and time will not be considered.

Proposals shall not include a photocopy of the following:
· INSTRUCTIONS TO PROPOSERS,
· QUALIFICATIONS,
· SCOPE OF WORK.

Proposals shall be typed, single -spaced, and submitted on 8 1/2“x11” paper. Proposals shall not include any unnecessarily elaborate or promotional material. Proposals may not be modified or corrected after being opened unless an addendum is issued requesting resubmissions. Proposals will not be valid until all information has been verified and P roposers’ references have been checked. All p roposals shall be accompanied by a completed and signed letter of transmittal provided as a part of this RFP.

All requests for exceptions or deviations because of this RFP shall be clearly identifiable by a separate section of the Proposer’s submitted proposal for review by the City. It shall be the City’s right to accept or reject any portion of the submitted requests.

Proposals shall be submitted in accordance with the form prescribed herein. Failure to respond in this manner may render the proposal non -responsive. Unauthorized conditions, limitations, or provisions attached to a Proposal will render the p roposal non-conforming and non-responsive and may cause its rejection. The completed proposal shall be without interlineations, alterations, or erasures. Proposer submitting basic conforming p roposals may choose to submit alternate p roposals as complete and separate offers, if the alternate proposal offers technical or other improvements or modifications, which are to the overall benefit to the City. Any and all alternate p roposals must be submitted in writing and included with the original p roposal, conforming to the requirements as stated herein. No verbal modifications will be accepted.

Proposal documents shall be deemed to include by reference each and every one of the following:

1. Request for Proposal (RFP)

2. Addenda to RFP

3. Supplements to RFP

4. All other required forms

EXAMINATION OF PROPOSAL DOCUMENTS
By submitting a proposal, Proposer represents that: (1) Proposer has thoroughly examined and become familiar with the Scope of Work required under this RFP, (2) Proposer comprehends all conditions that

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may impact the proposal, (3) Proposer has reviewed all addenda, and (4) Proposer is capable of providing the equipment, goods and services necessary to perform the Scope of Work and/or meet the specifications outlined in this RFP, in a manner that meets the City’s objectives. Failure to examine the documents and inform themselves shall be at the P roposers’ own risk. A Proposer shall have no claim against the City based upon ignorance of or misunderstanding of the RFP documents. Once the award has been made, failure of a Proposer to have read all the conditions, instructions , and the a greement shall not be cause to alter any term of the agreement nor shall such failure provide valid grounds for a Proposer to withdraw its proposal or to seek additional compensation.

SECTION 2 – GENERAL TERMS AND CONDITIONS

ADDENDA
Any changes made by the City to the requirements in this RFP will be made by written addenda. Any written addenda issued to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. The City will not be bound by any modificat ions to or deviations from the requirements set forth in this RFP as the result of oral instructions. The City reserves the right to revise or withdraw this RFP at any time and for any reason.

CLARIFICATIONS
Should a Proposer require clarifications of this RFP, the Proposer shall notify the contact person identified in this RFP in writing. Should the City, in its sole discretion, determine that the point in question is not clearly and fully set forth; the City will issue a written addendum clarifying the matter. Said addendum shall be posted on the https://pbsystem.planetbids.com/portal/33072/portal-home web page.

All questions, clarifications or comments must be submitted no later than 3:00 pm, Thursday, October 9th, 2025. No questions will be answered individually by the City or Transportation Department.

Requests for clarification, questions and comments must be clearly posted on the PlanetBids Q & A section. The City is not responsible for failure to respond to a request that has not been submitted in accordance with this section.

Responses by the City to the clarifications, comments and questions will be communicated via PlanetBids.

Every attempt will be made to provide responses to all P roposers in accordance with the procurement schedule for this RFP. Inquiries received after the deadline will not be accepted and will be returned to the sender without a response.

Requests for clarifications and questions should be formatted in the following manner:

1. Section

2. Paragraph number

3. Page number

4. Text of passage being questioned

5. Question

DISCREPANCIES AND MISUNDERSTANDINGS
Proposing companies must satisfy themselves by personal examination of any work site, drawings, Scopes of Work, and by any other means as they may believe necessary, as to the actual physical conditions,

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requirements, and difficulties under which the work must be performed. No proposing company shall, at any time, after submission of the p roposal, make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in any plans, specifications, or other documents provided, shall be called to the attention of the Buyer and clarified prior to the submission of proposals.

WITHDRAWAL OF PROPOSALS
Proposers may withdraw their proposals in writing, provided that such requests are received by the City prior to the scheduled deadline for Proposal submission or within six months following the scheduled deadline for Proposal submission when no contract has been awarded.

REFERENCES
All reference information requested in this RFP and specified in the form included in this RFP must be submitted with the proposal. Refer to Exhibit B.

At the discretion of the Evaluation Committee, the City may elect to perform site visits at the Proposer’s customer locations. These optional site visits will be in addition to any presentations and/or technical demonstrations. Some or all RFP Evaluation Committee members may travel, at City expense, to sites at which finalist p roposers are performing like services. The purpose of such visits shall be to provide the evaluation team with an increased understanding of the process and assess the proposer’s implementation and performance.

PROPOSAL SIGNATURES
If an individual makes the proposal, it shall be signed, and the full name and address of the Proposer shall be given.

If a partnership makes the p roposal, it shall be signed with the partnership name, by a member of the partnership who shall sign by name and the name and address of each partner shall be given.

If a corporation prepares the proposal, the name of the corporation shall be provided and signed by two (2) duly authorized Officers and, if available, stamped with the corporate seal, and the names and titles of all officers of the corporation shall be given. If a corporation provides a certified letter stating that one (1) duly authorized officer signature is binding for the corporation, this will suffice to omit the second signature requirement in the proposal. Certified letter is to be included in the proposal accompanied with the Letter of Transmittal.

PRE-CONTRACTUAL EXPENSES
The City will be under no obligation for payment of pre -contractual expenses. Pre-contractual expenses are defined as expenses incurred by proposer in:
· Preparing the proposal in response to this request.
· Submitting that proposal to the City.
· Negotiating with the City any matter related to this proposal, and/or · Any other expenses incurred by the Proposer prior to date of award.

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CITY OF MONTEBELLO RIGHTS
In its discretion, the City reserves the right to:

1. Reject any and/or all proposals for no reason or any reason including but not limited to the following:
a. The proposal is incomplete, non-responsive, obscure, irregular or lacking necessary detail and specificity.
b. The Proposer, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.
c. The Proposer failed or neglected to complete and submit any information within the time specified by the City, and as may be otherwise required herein.

2. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform.

3. Accept all or any part of a proposal.

4. Cancel the entire RFP;

5. Issue subsequent RFPs; and/or

6. Waive any errors or informalities in any proposal, to the extent permitted by law.

STATE CREDENTIALS AND TAXES
The Proposer shall be appropriately licensed in accordance with the laws of the State of California for the work to be performed. The cost for any required licenses and/or permits shall be the responsibility of the successful Proposer. The successful Proposer is liable for any and all taxes due as a result of the contract.

RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS
The Proposer’s products, services, and facilities shall be in full compliance with all applicable Federal, State and local regulations, standards and ordinances, regardless of whether or not they are referred to in the RFP.

CONFIDENTIALITY AND PUBLIC RECORD
All Proposers are hereby put on notice that each Proposal received shall become the exclusive property of the City. Notwithstanding authorized exemptions and privileges, each p roposal shall be subject to disclosure according to the California Public Records Act and/or the Federal Freedom of Information Act.

The City shall not in any way be liable or responsible for the disclosure if required to do so by law.

JOINT OFFERS
Where two or more Proposers desire to submit in response to this RFP, they shall do so on a prime -sub vendor basis rather than as a joint venture. The City intends to contract with a single firm and not with multiple firms doing business as a joint venture. Any p roposal submitted on behalf of any form of joint venture or partnership between two (2) existing Proposers may be considered collusive and may be rejected as non-responsive.

COMPANY PERSONNEL
It shall be the burden of the successful P roposer to ensure all personnel possesses qualifications and/or experience. All personnel required to perform the services herein shall be secured at the expense of the successful Proposer. Personnel shall not be employees of or have any contractual relationship with the

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City. Successful Proposer’s personnel shall always conduct themselves in a professional manner to all City employees. Rude or discourteous behavior by the successful Proposer will not be tolerated and the offense can be justification for termination of contract. All sub-vendors of successful Proposer shall abide by all the requirements set forth in this section.

SINGLE PROPOSAL RESPONSE
If only one proposal is received in response to this RFP, a detailed cost/price p roposal may be requested of the Proposer. A cost or cost and price analysis and evaluation and/or audit of the cost may be performed in order to determine if the price is fair and reasonable. If the City determines a cost analysis is required, Proposer must be prepared to provide, upon request, cost summaries of estimated costs (i.e. labor, equipment, supplies, overhead costs etc.) and documentation supporting all cost elements.

PROTEST PROCEDURES
All protests must be filed in accordance with the following:

1. The protest must be in writing and identify the solicitation (RFP) number.

2. The protest must be submitted by some return receipt method or guarantee of delivery that insures that the protest was received in a timely manner. The City is not responsible for lost or delayed deliverables.

3. The party’s standing to protest must be identified.

4. Identification of the specific provision, law, regulation, specification, procedure or policy violated.

5. A statement of the relief requested.

Protests related to the content of the RFP shall be received no later than ten (10) days before the proposal due date. Protests related to matters other than the content of the RFP shall be received no later than five (5) days after proposal opening. If the p rotest does not comply with the preceding requirements, it may not be evaluated and may be returned to the protestor.

All protests shall be submitted to the contact person identified in this solicitation. If the solicitation is funded with Federal Transit Administration (FTA) monies, a protest may be filed with the FTA. However, the FTA only accepts protests alleging that a grantee failed to have written protest procedures or did not comply with those procedures or protests that involve a conflict of interest or fraud.

INCORPORATION OF PROPOSAL INTO AGREEMENT
This RFP and the Proposer’s response, including all promises, warranties, commitments and representations made in the successful proposal, shall be binding and incorporated by reference in the City’s contract with the successful Proposer.

TIME OF COMPLETION
The Contract time shall commence from the date on the Notice to Proceed (NTP) as authorized in writing by the City. The services shall be completed within the time period specified in the Request for Proposal. In case the services under the terms of these provisions and related professional contract shall be necessarily delayed because of strike, injunctions, government controls, or by reasons of any cause or circumstances beyond the control of the successful vendor (the “Vendor”), the time of completion shall be extended by a number of days to be determined in each instance by mutual agreement between the Vendor and MBL.

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PAYMENT
A separate invoice, referencing the respective purchase order number, shall be issued in duplicate for each invoice shown in the payment schedule, and addressed to:

City of Montebello
Attn: Accounts Payable
1600 West Beverly Boulevard
Montebello, California 90640

Payment will be made within thirty (30) days after acceptance and approval of invoice.

Payment Schedule: Quarterly
Provide One (1) invoice quarterly.

CONTRACT DOCUMENTS: ORAL CHANGES / CONTRACT TERMINATION Oral Changes: Oral changes and oral change orders are not permitted. All proposed changes must be submitted in writing to, and approved by, MBL prior to becoming a c ontract modification.

Contract Termination: MBL may terminate any resulting contract for convenience at any time by giving the Vendor five (5) days’ written notice thereof. Upon termination, MBL shall pay the Vendor his allowable cost incurred to date of termination, and those costs deemed reasonably necessary by MBL to affect such termination, determined in accordance with Part 1 -8.705-1 of the Federal Procurement Regulations (41CFR 1 -8) or other applicable portion(s) of said Regulations. In addition, MBL shall pay the Vendor a percentage of the project, which relates to contract work accomplished to date of termination. The effective date of termination shall be the date of Notice of Termination.

In the event the Vendor breaches the terms or violates the conditions of the contract, and does not within ten days, thereafter, cure such breach of violation, MBL may immediately terminate the Contract for default. The vendor shall be liable for all costs incurred by MBL because of such default.

SCOPE OF CONTRACT
The Vendor shall provide all services necessary as per the Scope of Work described in this Request for Proposal.

PERFORMANCE OF WORK
It is the intent of these specifications to provide only services of the highest quality. The cost to be quoted and submitted shall include all items of service and any other costs necessary to fully complete the work pursuant to the provisions. It is the aim of these specifications that the Vendor provide complete services of the type prescribed. Any items omitted from such specifications which are clearly necessary for the completion of such services shall be considered a portion of such services, although not directly specified or called for in these specifications. No advantage shall be taken by the Vendor in the omission of any detail which goes to make the services complete, even though such detail is not mentioned in these specifications.

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AWARD OF CONTRACT
The contract resulting from this RFP ( or the “Agreement”) will be awarded to the responsive and responsible Proposer whose proposal, conforming to the requirements of the RFP, is determined to be the most advantageous (“Best Value” as described in the Federal Transit Administration Circular 4220.1F) to the City, based on the Evaluation Criteria. No agreement shall exist until the City C ouncil or the City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to:
(a) Accept all or any part of a proposal;
(b) Reject any or all proposals for any reason;
(c) Waive any informality or minor errors to the extent permitted by law; (d) Award the Agreement as the interest of the City may require; (e) Cancel the entire RFP; or
(f) Issue subsequent RFPs.

An Evaluation Committee comprised of MBL staff, in accordance with the proposal Evaluation Criteria set forth in Evaluation Criteria section of this RFP, will evaluate all the proposals. During the evaluation period, the City may interview some or all the proposing firms. Proposers should be aware; however, that award may be made without interviews or further discussions.

The City may negotiate contract terms with the selected P roposer prior to award and expressly reserves the right to negotiate with several Proposers simultaneously and, thereafter, to award a contract to the Proposer offering the most favorable terms to the City. However, negotiations may or may not be conducted with Proposers; therefore , the proposal submitted should contain the most favorable terms and conditions, since the selection and award may be made without discussion with any Proposer.

No agreement shall exist until the City Council or City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to reject any and all proposals for any reason, to waive any informality or minor errors as determined by the City in any proposal and to award the Agreement as the best interests of the City may require. The award, if any, may be made by the City within ninety (90) calendar days after the opening of the proposals.

POINT OF CONTACT
This RFP is issued by the City, and the Management Analyst will be the sole point of contact (“Point of Contact”) during the RFP submission and procurement process. Communications initiated by respondents to this RFP with members of the City Council, or officers, personnel or employees of the City, other than as coordinated by the Point of Contact, may be grounds for disqualification. Any inquiries or requests during this submission or procurement process shall be submitted in writing to the following Point of Contact:

City of Montebello Transportation Department
Attention: Yessica Carrasco-Garcia
Management Analyst
400 South Taylor Ave.

Montebello, CA 90640
(323) 558-1625 ext. 1345
Email: [email protected]

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If the Point of Contact determines a response to any such inquiry is warranted, said response will be issued to all prospective Proposers via PlanetBids.com.

EVALUATION OF PROPOSALS
MBL uses a selection process in which proposals contain both price and qualitative components, and award is based upon a combination of price and qualitative considerations. Qualitative considerations may include experience and qualifications, technical ap proach, quality of proposed personnel, and/or management plan. The award selection is based upon consideration of a combination of technical and price factors to determine the offer deemed most advantageous to MBL.

An evaluation committee will be appointed to review all proposals. The committee will be comprised of MBL staff. Committee members will initially evaluate each proposal using the pass or fail criteria identified herein. Proposers who pass this first stage of testing will progress to the next step in the evaluation.

MBL will evaluate the offers based on the following criteria: Pass/Fail Criteria • Proposer has demonstrated the ability to meet the insurance requirements described in the Agreement. Proof of ability, for example a sample certificate with another agency, or a statement that the Proposer can meet the insurance requirements in the RFP should be attached to proposal.
• Proposer has demonstrated evidence of good standing. If the Proposer is a corporation or limited liability company, provide evidence that it is in good standing in the state of its incorporation/organization and qualified to do business in California. If the Proposer is a partnership or joint venture, provide such e vidence for all partners or members. The evidence provided must be in the form of (i) an official certificate of good standing issued by the state of incorporation/organization and (ii) qualification to do business issued by the California Secretary of State. If the Proposer is operating under a fictitious name or trade name, provide evidence that the Proposer has filed for and/or registered the fictitious name with the county where the Proposer’s business is located.

On the completion of the initial Pass/Fail review, the committee will evaluate proposals using the two - step process. Qualitative considerations will be reviewed and scored first without attention to the price.

The committee will then present the cost and p rice proposals and evaluate and score them accordingly.

During the qualitative evaluation, the committee, at its sole discretion, may contact any or all the Proposers with specific questions or requests for clarification. After both the qualitative and cos t/price proposals have been evaluated and scored, the committee will arrive at a “comprehensive proposal score” for each proposal. A list of top-ranked proposals within a competitive range will be developed based upon the total comprehensive scores provided by committee members. At this time, the committee may decide that the evaluation process is complete and submit a final recommendation to the Director of Transportation.

The committee may ask the Proposers to consider the dialog of negotiations and revise their proposals. A deadline will be set for the submission of the revised proposals. If a Proposer is unable to meet the deadline or chooses not to revise its proposal, its ’ existing proposal will be rescored along with revised proposals in the same manner as the original proposals.

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EVALUATION CRITERIA
Award will be made to the Offeror whose proposal offers the best value to the City. Proposals that meet the pass/ fail criteria now will be evaluated in accordance with the following criteria:

QUALITATIVE CONSIDERATIONS
The Proposer’s Qualitative Proposal will be evaluated based on the following factors, each having the weighted value set forth below (100 potential points in total):
1 Project Management Plan
The proposal shall contain a detailed explanation of the project and not a reiteration of the RFP itself. The information offered should be a compendium of the P roposer’s knowledge of the standards outlined in the Scope of Work.

20 points
2 Proposed Project Team
Qualifications and experience of management and staff and other personnel; comprehensiveness of plan and team’s familiarity with bus advertising services

15 points
3 Qualifications and Experience
Demonstrate proven experience delivering bus advertising services of similar scope and scale. Provide a comprehensive catalog of prior bus advertising campaigns, highlighting expertise, measurable outcomes, and innovative strategies most advantageous to the City.
20 points
4 Technical Approach
Vendor will submit with their proposal a written plan of action. Plan of action shall include contact persons and schedule adherence, as well as invoicing process.

Understanding of the RFP requirements and illustrating the ability to meet performance objective s, compliance with all technical and administrative requirements, financial viability, accounting, and reporting.

30 points
TOTAL 85 points
Price Considerations
The Price proposals will be evaluated as follows:
5 Price
The Proposer’s price proposal will be compared to the proposal with the Best Value to the City. The best value responsive price will receive the total weighted value for this criterion.

15 points
TOTAL 15 points

SECTION 3 - OTHER REQUIREMENTS

LICENSING AND PERMITS
The Vendor shall be licensed, bonded, and experienced in performing the services described in the Scope of Work and shall provide evidence of current licensing and permits as required by local, State, and Federal regulations in providing such services.

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LIQUIDATION DAMAGES
MBL commits to working cooperatively with the Vendor to resolve personnel and Contract performance challenges as they may arise, however, certain proven contractual violations may result in the assessment of liquidated damages at MBL’s discretion.

Whenever assessed, MBL and VENDOR/LESSOR agree that in case the item or equipment embraced in this Proposal shall not have been completed due to the failure of the VENDOR /LESSOR, MBL should recover said sum or sums of money, equal to the cost of engineering, inspection of work, and any additional and other expenses incurred from the VENDOR /LESSOR, from the surety or from both. The amount of these deductions shall be assessed as liquidated damages and are not to be considered penalties. For administrative pu rposes, $100 per -hour “not to exceed $1,200 per -day,” for every day beyond the specified date, as extended, shall be withheld as a special reserve to be applied as liquidated damages, if any, the amount of said damages to be determined as per the above-mentioned method.

BOND REQUIREMENTS
Bid Guarantee
The Vendors shall furnish a bid guarantee in the form of a bid bond, or certified treasurer’s or cashier’s check issued by a responsible bank or trust company, made payable to the City. The amount of s uch guaranty shall be equal to 5% of the bid price.

In submitting this bid, it is understood and agreed by the Vendor that the City reserves the right to reject all bids, or part of any bid, and it is agreed that the Bid may not be withdrawn for a period of ninety (90) days subsequent to the opening of bids, without the written consent of City.

It is also understood and agreed that if the undersigned bidder should withdraw any part or all of his bid within ninety (90) days after the bid opening without the written consent of the City, or refuse or be unable to enter into an agreement as provided above, or refuse or be unable to furnish adequate and acceptable Performance and Payment Bonds, or refuse or be unable to furnish adequate and acceptable insurance, as provided above, it shall forfeit its bid guarantee to the extent City’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security thereof.

It is further understood and agreed that to the extent the defaulting Vend or's bid guarantee shall prove inadequate to fully recompense the City for the damages occasioned by default, then the undersigned Vendor agrees to indemnify the City and pay over to the City the difference between the bid guarantee and City’s total damages so as to make City whole.

The undersigned understands that any material alteration of any of the above or any of the material contained herein, other than that requested will render the bid unresponsive (Exhibit H. Performance Bid Guarantee). A copy of the bid bond can be submitted via the PlanetBids Portal https://pbsystem.planetbids.com/portal/33072/portal-home.

Performance Guarantee
A Performance Guarantee in the amount of 5% of the Agreement value is required by the City to ensure faithful performance of the Agreement. Either a Performance Bond or an Irrevocable Standby Letter of Credit shall be provided by the Vendor and shall remain in full force for the term of the Agreement.

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The successful Vend or shall certify that it will provide the requisite Performance Guarantee to the City within ten (10) business days from Agreement execution (Exhibit I. Performance Bond). The City requires all Performance Bonds to be provided by a fully qualified surety company acceptable to the City and listed as a company currently authorized under 31 C.F.R. part 22 as possessing a Certificate of Authority as described hereunder. The City may require additional performance bond protection when the cont ract price is increased. The increase in protection shall generally equal 100 percent of the increase in the contract price. The City may secure additional protection by directing the Vendor to increase the amount of the existing bond or to obtain an additional bond.

If the Vend or chooses to provide a Letter of Credit as its Performance Guarantee, the City shall furnish with its bid, certification that an Irrevocable Standby Letter of Credit will be furnished should the Bidder become the successful Vendor. The Vend or shall also provide a statement from the banking institution certifying that an Irrevocable Standby Letter of Credit for the action will be provided if the Contract is awarded to the Bidder. The Irrevocable Stand-By Letter of Credit will only be accepted by the City if:

1. A bank in good standing issues it. The City will not accept a Letter of Credit from an entity other than a bank.

2. It is in writing and signed by the issuing bank.

3. It conspicuously states that it is an irrevocable, non-transferable, “standby” Letter of Credit.

4. The City is identified as the Beneficiary.

5. It is in an amount equal to 100% of the Contract first year value. This amount must be in U.S. dollars.

6. The effective date of the Letter of Credit is the same as the effective date of the Contract.

7. The expiration date of the Letter of Credit coincides with the term of this Agreement.

8. It indicates that it is being issued to support the obligation of the Vendor to perform under the Contract. It must specifically reference the Contract between the City and the Vend or the work stipulated herein.

The issuing bank’s obligation to pay will arise upon the presentation of the original Letter of Credit and a certificate and draft (similar to the attac hed forms contained in Exhibit J. Irrevocable Stand -By Letter of Credit Certificate and Exhibit K. Bank Draft) to the issuing bank’s representative at a location and time to be determined by the parties. This documentation will indicate that the Vend or is in default under the Contract.

SECTION 4 – SCOPE OF WORK

BACKGROUND
MBL is seeking a qualified Vendor to establish an exclusive agreement for selling and displaying advertising on the exterior and interior of its bus fleet, as well as on bus stops. The objective is to maximize revenue for both MBL and the selected Vendor. The project requires a "turnkey" advertising program where the Vendor is responsible for all aspects, including advertising sales, billing, installation and removal, vandalism repairs, reporting, and client management. MBL seeks a comprehensive solution wi th no further investment or supply required from their end.

PROJECT OVERVIEW
The objective is to maximize revenue for both MBL and the selected Vendor. While standard transit advertising techniques are expected, MBL is also open to innovative, next- generation approaches that

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enhance customer experience and generate additional revenue for the agency. The Vendor is encouraged to propose holistic strategies utilizing MBL's assets.

The vendor will provide the following deliverables, subject to prior MBL approval, according to a schedule approved by the project manager. Typically, this will consist of business hours from 7:00 PM to 1:00 AM (Pacific Standard Time), Sunday through Thursday. The deliverables are as follows:

PRICING STRATEGY AND STRUCTURE

Vendor shall assess the identified ad space inventory and recommend a pricing strategy and structure. As part of a negotiated procurement, MBL will work jointly with the Vendor to finalize the pricing strategy and structure. The pricing strategy and structure shall include:

1. Estimate of production and installation costs per square foot of wrap material and estimate for interior bus advertising production and installation (Vendor shall specify if they receive as hare of revenue from production and installation costs);

2. Duration of typical advertising campaign;

3. Rate per period for each unique ad space;

4. Minimum duration period for each unique ad space;

5. Proposed percentage split of gross revenue between Vendor and MBL; and

SALE OF ADVERTISING SPACE

Vendor is responsible for selling the identified advertising space and will manage all contracts with advertisers and provide quarterly reports detailing the following:

• MBL requires the following information with all vehicle advertisement sales: Client name, timeframe for installation, run dates for ad, gross sales amounts for each ad, and a description of the ad product or products to be installed;
• Upon notification from Vendor of an exterior wrap sale, MBL shall provide the bus assignment to be used for the wrap within five (5) business days;

A. Bus Exterior Advertising
a. Exterior Ad Framing

Vendor shall not use “framing” to affix advertisements on the exterior of CITY owned/operated fixed route buses. All advertisements shall be affixed directly on the exterior of the bus.

b. Exterior Ad Placement

Due to the mix of fixed route buses, the placement and size must be approved by the CITY representative prior to placement of advertisement. All ads shall not cover the State of California issued carrier identification number assigned to CITY. If the ad re quires for the carrier identification number to be covered by the ad, Vendor shall be responsible for the cost of material and labor to place the carrier identification number on top of the ad. Advertising material may not be placed on a bus’s exterior as follows:
• Over the front, including the operator’s window;
• Over the roof of the bus;

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• Cumulatively no more than twenty -five percent (25%) of the bus window areas may be covered by ads. Material covering windows shall be perforated to allow for passengers to see out of the bus;
• Over air/exhaust vent(s) along the sides of the bus. Air/exhaust vents at the rear of the bus may be covered if the material is cut so air can pass freely through the vents; • Along the rear of the bus above the ventilation panel hinge line; • Over the compartment access doors unless the material is cut to allow opening of such doors; • Over side marker lights and directional turn signals unless the material is cut around the lighting;
• Over the rear bumper, license plate, bus numbers, disability logos, and MBL logos unless new decals, which are of a design approved by the CITY Representative, or his or her designee, and of a size that meets minimum California Department of Motor Vehicles regulations, are placed over the advertising material.
• Replacement decals for bus numbers must be a black reflective material; and • Over informational or directional graphics and any other portion of a bus in a manner that interferes in the CITY representative’s sole determination, with the safe operation of the bus.

c. Exterior Ad Dimensions.

In no case shall the dimensions of any exterior advertising material exceed dimensions that interfere with safe bus operation. The CITY representative shall be the sole judge of such matters of safety, convenience, appearance, and the number and location of non-permanent adhesive vinyl on any vehicle. The following calculations are approximate:

d. Street-side / Curbside.
i. Thirty (30) inches in height by one hundred twenty (120) to one hundred forty - four (144) inches in width, (King Size ads).

e. Rear Tail End.
i. . Twenty one (21) inches in height by seventy (70) inches in width.

B. Bus Interior Advertising

The interior space of MBL buses may be available for contracted advertising. Various industry -standard techniques may be applied to MBL’s bus interiors including bus cards, ceilings, backs, hand rails, and safety guards.

1. Bus Cards - Interior ad space, or bus cards. MBL reserves the right to determine placement of this advertisement inside all buses.

2. Ceilings, Backs, Hand Rails, And Safety Guards - Advertisement may not obscure or in any way interfere with the visibility of pre-existing vehicle, safety, or boarding information.

Up to twice a month throughout the year, the Vendor will also agree to install up to a maximum of eighteen (18) 28” x 11” interior information cards per bus, as supplied by MBL and at no charge to MBL.

C. Additional Advertising Displays
a. Digital Bus Interior Advertising – digital displays inside buses

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b. Bus Stops – MBL operates and maintains approximately 1,000 bus stops including shelters, double and single poles stops. The majority of these bus stops consist of pole with the bus sign at the top, where the metal pole is available for advertising purposes .

The Vendor may recommend traditional or new media advertising formats for partial or all of MBL’s bus stops. The Vendor may also recommend new technology partnerships such as cell data networks, Wi- Fi enabled networks, or beacon -enabled networks, with the goal of long-term revenue sharing for the agency.

REVENUE

MBL anticipates receiving the maximum revenue possible. Using the attached cost proposal template, Proposers are to provide the percentage revenue split in the form of a commission on gross sales. MBL considers gross sales as the amount invoiced by the Ven dor to the advertiser. Costs associated with the selling, printing, posting, vandalism repairs, installation or maintenance of the advertisement shall not be deducted from the gross sales.

Quarterly reports detailing the revenue generated from each vehicle advertisement shall be provided to MBL no later than a quarterly basis. Sales reports shall include the following information for each ad sold:

Advertiser name, vehicle number, advertising type (full wrap, full- side wrap, full-side wrap w/o windows or full tail wrap), duration of advertisement placement, gross sale amount and other information as MBL directs throughout the contract. Vendor shall make all contracts between the vendor and th e advertiser available to MBL upon request. MBL reserves the right to audit advertising contracts, quarterly reports and physical advertising placements with the vendor at any time of MBL’s choosing. Vendor shall pay MBL a percentage of revenue sales in a quarterly basis.

Vendor is responsible for all advertising sales generation, invoicing and accounts receivable with advertising entities.

Payments shall be made in the form of a check for all advertising and sales, attention: MBL.

APPROVAL OF ADVERTISEMENTS BY MBL

All ads shall be subject to review and approval by MBL.

Vendor shall avoid selling advertising that may be deemed offensive or controversial. MBL has the right to refuse advertising that they deem offensive or controversial and such advertising will be removed by the Vendor within 24 hours. If any questions arise regarding the nature of a specific advertisement, MBL will have sole discretion to determine what may be deemed offensive. Any questions regarding the appropriateness of an ad shall be directed to the Director of Transportation and their designee.

A. Advertising Guidelines
CITY declares that the advertising space on all CITY owned/operated fixed route buses is nonpublic forum.

All exterior advertisements on CITY fixed route buses shall be commercial advertisements that propose commercial transactions and services and shall conform to the following rules.

Unacceptable Advertising. Vendor shall not accept and/or display advertisements:

a. that are false, misleading, deceptive or libelous;

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b. that involve tobacco or tobacco related products;
c. that involve alcohol or alcoholic related products;
d. that involve unlawful or illegal goods (including drugs), services or activities; e. that depict of the use of firearms;
f. that relate to political campaigns or political issues; g. that relate to religious issues;
h. that infringe on any copyright, trade or service mark, title or slogan; i. that imply endorsement of any goods, services, or activities by CITY; j. that display any word, phrase, symbol or character likely to interfere with, mislead, or distract traffic, or conflict with any traffic control device pursuant to the California Department of Motor Vehicles; and
k. that contain flashing, illuminated, neon, phosphorescent or luminous elements.

B. Violation of Advertising

Vendor shall promptly remove any advertisements that are in violation of this policy within twenty -four (24) hours upon a verbal or written request by CITY.

C. Advertising Policy

CITY reserves the right to amend this policy at any time with a thirty (30) calendar day written notice to Contractor.

a. No Route Specific Advertising.

Under no circumstances shall advertisements be route specific and Vendor shall not represent to potential advertisers that advertising can be route specific.

b. Self-Promotion.

Vendor shall not engage in unpaid self -promotion without prior written approval from the CITY representative.

c. Warranty.

Vendor assumes all responsibility for all of the materials and services provided under this Agreement, whether those materials and services are provided by Vendor, purchased ready -made, or provided by a subvendor.

D. MBL Rights
From time to time MBL may be required to remove buses from operation for the purpose of alteration, repair or painting of its vehicle and asset. The cost of any painting, alteration or repair of MBL vehicles shall be borne by MBL. MBL will not be held liable or accountable for potential loss of ad impressions due to a vehicle or asset being off the road and in repair or maintenance.

MBL reserves the right to suspend temporarily, or discontinue permanently, the operation of any of its lines or any of its vehicles (buses) at any time and to decrease or increase the number of vehicles in daily use, and to change timetables and routes. No increase, decrease, suspension or discontinuance of any

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line or service, or change of vehicles by MBL shall be deemed a breach of this Agreement, or affect or change the rights of either party against the other, or affect the payments provided herein. Upon determination of an increase or decrease of vehicles and assets, Vendor shall be notified by MBL.

MBL shall retain the right to use any unsold ad spaces as available inventory on its vehicles and assets for MBL partnerships, promotions, public service announcements, or any advertiser of its choice at no cost.

Those spaces not filled by paid advertiseme nts may also be filled with any advertising, as approved by MBL.

Notwithstanding the above paragraph, Vendor shall reimburse MBL for the cost of repairs should removal of adhesive ads installed by Vendor cause damage to MBL vehicles or assets or if damage occurs to the frame while replacing signs. The cost of repairs sh all include all material and labor. Labor shall be at the current MBL labor rate plus benefits.

In keeping with MBL’s desire to maintain an attractive exterior on each of its buses, the Vendor shall agree to maintain clean and not worn, tattered or defaced advertising displays.

In the event exterior advertising space is not sold, the Vendor will install MBL supplied displays, at no cost to MBL. Vendor is to provide MBL for its own self -promotion. If MBL does not desire the posting of displays, the Vendor may make space available to bona-fide public service organizations, and charge such posting fees as the Vendor deems necessary. The Vendor will not permit more than three (3) percent of the exterior advertising display spaces to remain empty at any one time.

The Vendor will agree to provide all candidates for public office and all proponents/opponents of public issues equal opportunity to purchase advertising space on MBL buses or assets.

INSTALLATION AND REMOVAL

Vendor shall be responsible for all costs associated with installation, maintenance and restoration of advertisements sold by Vendor.

Vendor must use changeable graphic film that is easily removed without heat and leaves no adhesive residue.

Vendor shall be responsible for all costs associated with vandalism repairs.

Vendor shall be responsible for the quality of work performed throughout the installation process

Vendor shall submit a design for the advertising surface to MBL for review and approval, ten (10) business days prior to tentative installation date of each advertisement.

Vehicle advertisement installations and removals must be coordinated with MBL five (5) business days in advance. MBL may require that work is performed between hours of 8:00 pm and 4:00 am.

Best efforts shall be made by MBL to accommodate the Vendor’s requested installation and removal dates, times and locations, including those sold on short notice or that require special circumstances, however MBL reserves final decision.

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Vendor shall provide MBL with a preferred removal date and time that allows a minimum of five (5) business day notice

Vendor shall remove expired or obsolete ads no later than fifteen (15) days from the end of the run date, and/or within forty -eight (48) hours of MBL notice for removal of MBL ads. Failure by the Vendor to remove expired or obsolete ads or MBL ads in timef rames listed herein shall constitute non -compliance with this Agreement. Removal means from the vehicles and from the MBL premises. All signs removed and all related frames, trash and debris shall be cleaned up and disposed of from MBL premises at the expense of the Vendor.

Removal of all expired advertising and restoration of the vehicle surface including damage occurring as a result of advertising installations including the cost associated with the removal/restoration shall be the sole responsibility of the Vendor and performed within thirty (30) days of expiration of the advertisement unless otherwise authorized by MBL.

Vendor shall reimburse MBL for the cost of repairs should removal of ads installed by Vendor cause damage to MBL vehicles or if damage occurs to the frame while replacing signs. The cost of repairs shall include all material and labor. Labor shall be at the current MBL labor rate plus benefits;

All damaged or vandalized advertisements shall be replaced within forty -eight (48) by Vendor at its expense regardless of the cause of damage.

All vehicle numbers, decals and/or route information, or other MBL signage must either remain uncovered or duplicated.

WORK REQUIREMENTS

MBL desires that competent advertising services be secured to operate the revenue producing advertising program on the exterior and interior of MBL buses, as well as possible alternate options. Vendor shall have complete responsibility to do everything nec essary, at the contractor’s expense, to administer the leasing and operation of the revenue producing advertising program. All advertising places are to be used for revenue purposes only.

The Vendor shall provide advertising services to MBL in accordance with the authorized inventory of buses. These services shall be performed in accordance with the task descriptions listed herein. The work consists of, but is not limited to, these task descriptions.

During the contract life, the Vendor shall have the exclusive commercial advertising rights on the exterior of all the designated MBL buses. These rights are subject to compliance with the requirements for timely monthly payments and all other terms, conditions and restrictions as specified herein.

The Vendor will agree to sell and post ads only on existing advertising space. The Vendor will not install additional advertising space on MBL’s existing fleet unless specifically authorized by MBL.

New buses purchased during the term of this Agreement, will be equipped with a minimum of three (3) advertising places.

The Vendor shall maintain all places in good working order during the term of the Agreement.

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The Vendor shall maintain, store and install equipment and advertising materials.

The Vendor must remove date sensitive advertisements within one (1) week after expiration. Failure to remove date sensitive advertisements within one (1) week after expiration may result in MBL removing the advertisements and assessing the cost for removal to the Contractor.

The Vendor shall provide to MBL, quarterly, a statement of gross billings, net billings and collections for advertising on MBL buses or other Ad spaces. This statement must include the number and type of displays purchased by each advertiser and the amount billed to and/or collected from each advertiser.

Even if there is no revenue for the quarter vendor must provide a statement demonstrating a prospective bidder sheet

The Vendor shall make these records available for inspection or audit by MBL or its authorized agent during regular business hours throughout the term of this Agreement.

Vendor and its employees shall have reasonable access to said equipment as may be necessary for the purpose of this agreement.

A. SAFETY

Vendor must comply with the following Safety Guidelines:

Vendor shall recognize the importance of performing services in a safe and responsible manner so as to prevent damage, injury, or loss to individuals, and the environment. Vendor assumes responsibility for implementing and monitoring all Environment, Health & Safety precautions and programs related to the performance of services.

The Vendor is solely responsible with providing a safe work environment for its employees, agents and subcontractors. Any hazards or unsafe practices the Vendor may identify that it is unable to correct or are outside the Contractor’s scope of responsibil ity must be promptly reported to MBL. MBL reserves the right to require Vendor to discontinue operations at any time if it determines that Contractors actions are creating an unsafe environment or situation.

The Vendor must refrain from creating work hazards for others and for individuals authorized to be within or in proximity to MBL work areas.

Contractors shall not operate MBL machinery without express written consent. Only licensed operators may operate forklifts or other heavy machinery on MBL property, with MBL approval.

MBL is a smoke free environment. This policy applies to all contractors, their employees and subcontractors working on MBL premises.

Contractors must abide by all applicable local, state, and federal rules and regulations pertaining to safe working practices and procedures to protect contractor/subvendor employees as well as MBL staff and visitors.

B. CONTRACT TERM

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The contract term shall be for a base period of three (3) years with two (2) one (1) year options, exercisable at MBL’s sole discretion. Proposers are required to submit its revenue payment proposal for all five (5) years, or its proposal may be deemed non-responsive.

C. PLACE OF PERFORMANCE

MBL Headquarters- 400 S. Taylor Ave, Montebello CA 90640; Bus stops located at vary cities.

D. OTHER REQUIREMENTS

Supplier must abide by all MBL security, traffic and parking rules and regulations while working at any MBL property. If MBL issues a parking pass, the supplier must display it on their vehicle as required at all times while on any MBL property and return it when instructed to do so.

MONTEBELLO BUS LINES FLEET

Current fleet of Montebello Bus Lines consists of electric, hybrid, and compressed natural gas:

MBL Fixed Route Fleet
Year Make Model Seats Length Fuel Type Total Owned

2008
New Flyer /
Rebuild

Low Floor

38 41'
Electric Battery
3 2009 New Flyer Low Floor 38 35' Hybrid Gas 4
2009 New Flyer Low Floor 38 40' Hybrid Gas 15
2010 New Flyer Low Floor 38 40' CNG 3
2011 New Flyer Low Floor 38 40' CNG 4
2013 New Flyer Low Floor 38 40' CNG 8
2016 New Flyer Low Floor 38 40' CNG 7
2018 New Flyer Low Floor 38 40' CNG 5
2020 New Flyer Low Floor 38 40' CNG 1
2021 New Flyer Low Floor 39 40' CNG 9
2023 New Flyer Low Floor 39 40’ CNG 7
Total: 66

The successful vendor will have the opportunity to advertise using king and tail ads, as well as full and partial bus wraps. MBL is open to consider additional ad space availability, for example, ads on wheels and on underside of bike rack, bus stops, and transit hubs. MBL may also consider ad space on the interior of the bus, as approved by the Director of Transportation and or their designee.

For security reasons, three windows on each side of the bus must remain without ad coverage

A. OPTIONS

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In addition to the services/quantities outlined in the SOW, options(s) for additional services/quantities under the resulting agreement may be exercised at the discretion of MBL and are defined as follows:

MBL is interested in receiving proposals for consideration for the following options:

1. Standard decal advertising

2. Full and partial wraps

3. Exterior and Interior Digital

4. Any other creative proposal

SECTION 5 – QUALIFICATIONS

DESIRED QUALIFICATION
• Provide a brief profile of the firm, including: the types of services offered, the year founded, form of the organization (corporation, partnership, sole proprietorship) number, size and location of offices, and the number of employees.
• Describe the firm’s experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project. Describe any experience in similar projects, particularly in the transit and public sector environments. The Vend or must demonstrate to the satisfaction of MBL that it has sufficient resources, capabilities and experience to meet the business needs as stated in this document. The Vendor will state and identify its involvement with other clients for both past and present projects. The Vendor will state the client’s name, and references for similar projects, particularly those conducted for public transit and the public sector in general. Be specific with respect to past and current assignments elaborating on those projects of similar type, magnitude and complexity.

The Vendor’s involvement and responsibility should be defined for each project. • Identify any sub-vendors by company name, address, contact person, and telephone number and project function.
• Briefly describe other projects currently in process and how those projects affect the company’s current capacity and capacity during this proposed project. Identify any capacity or availability issues for any major sub vendors proposed.

FIRM QUALIFICATIONS
To be considered responsive to the RFP, firms must demonstrate that they meet the following minimum qualifications by providing a thorough response and verifiable evidence of compliance. Non -compliance with these requirements may disqualify your proposal from further consideration.

A. Firm has not defaulted on a contract within the past five (5) years or declared bankruptcy or been placed in receivership or been denied credit within the past three (3) years.

B. Firm has not been assessed any penalties for non -compliance with any federal, state, local, City, or county labor laws and/or regulations within the past five (5) years.

C. Firm is currently not under investigation for any charge or claim for noncompliance with any federal, state, local, city, or county labor laws and/or regulations including, without limitation prevailing wage laws and apprenticeship laws.

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D. Firm must have a minimum of five to ten years of experience and demonstrated track record of quality work, knowledge, skills, and abilities in advertising sales and installation for public transit agencies, preferably in an environment of similar size and scope of the MBL.

E. Licensed to do business in the State of California.

F. Certifications (if required)
G. Experience with projects of similar size and scope.

H. Experience with agencies of similar size and scope as MBL.

SECTION 6 – FORM OF CONTRACT (SAMPLE)

PROFESSIONAL SERVICES AGREEMENT FOR

BUS ADVERTISING SERVICES

THIS AGREEMENT (“Agreement”) is made and entered into on …………………….., 2025 , by the CITY OF MONTEBELLO, a municipal corporation (hereinafter referred to as “CITY”) and …………………………….. (Hereinafter referred to as “VENDOR”). CITY and VENDOR are sometimes referred to herein individual as a “Party,” and jointly as the “Parties.”

RECITALS

WHEREAS, CITY desires to retain a qualified professional VENDOR to operate a “turnkey” revenue producing Bus Advertising program for the CITY’s key commercial corridors to improve transit access and reduce vehicle emissions; and

WHEREAS, VENDOR represents the degree of specialized expertise contemplated within California Government Code, Section 37103, and is qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees; and

WHEREAS, no official or employee of CITY has a financial interest, within the provisions of Sections 1090 – 1092 of the California Government Code, in the subject matter of this Agreement; and

WHEREAS, VENDOR responded to CITY’s Request for Proposals dated September 25th, 2025 (RFP No. [26-04]), as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Vendor Proposal”).

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT DOCUMENTS

A. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

a. This Agreement.
b. RFP No. 26-04, attached hereto as Exhibit “A.”
c. VENDOR’S Proposal to RFP No. 26-04 dated ……………., 2025, attached hereto as Exhibit “B”.

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d. VENDOR’S “Best and Final Offer” to RFP No. 26 -04 dated ……………., 2025 , attached hereto as Exhibit “C”.
e. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.

B. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence.

SECTION 2. SERVICES / COMPENSATION.

A. VENDOR shall provide to CITY those services that are set forth fully in the Scope of Services, as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).

B. VENDOR shall complete the Scope of Services within the time set forth in the Schedule of Performance, as such is set forth in Exhibit “B” hereto and incorporated fully herein by this reference.

B. VENDOR shall be compensated a sum not -to-exceed $…………………………………… … ( the “Maximum Compensation”) for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “C” and incorporated fully herein by this reference (“Compensation”). VEND OR shall provide an itemized billing statement to CITY each month for Professional Services performed. VEND OR shall not incur fees or costs which exceed the Maximum Compensation without the prior written consent of CITY.

C. CITY will be invoiced at the end of the first billing period following commencement of work and at the end of each billing period thereafter. Payment in full of an invoice must be received by VENDOR within thirty (30) days of the date of such invoice.

D. Work performed shall be deemed approved and accepted by CITY as and when invoiced unless CITY objects within fifteen (15) days of invoice date by written notice specifically stating the details in which CITY believes such work is incomplete or defective, and the invoice amount(s) in dispute. CITY shall pay undisputed amounts as provided for in the preceding paragraph.

E. Failure of CITY to submit full payment of an invoice within thirty (30) days of the date thereof subjects this agreement and the work herein contemplated to suspension or termination at VENDOR's discretion.

SECTION 3. TERM.

This Agreement shall commence on ………………, 2025 and shall be valid for an initial term three-year (3- year) term, with the option to extend for an additional two (2), one-year (1-year) terms.

The Parties agree that Sections 4(B), 9, 10, 11, 13, 16, 17, 18, and 19 shall survive for three (3) years following the expiration or termination of this Agreement.

SECTION 4. PERFORMANCE.

A. VENDOR shall at all times, faithfully, competently, and to the best of its ability, experience

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and talent, perform all tasks described herein.

B. VENDOR shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of VENDOR hereunder, in meeting its obligations under this Agreement.

C. VENDOR shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.

A. VENDOR shall have the right to retain, subject to CITY's written approval, additional individuals, Vendors, or sub-vendors to assist in the completion of services as herein defined. Compensation for additional individuals, Vendors, or sub-vendors shall be the sole and exclusive responsibility of the VENDOR.

E. VENDOR shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years unless otherwise provided for in Exhibit “A.” Upon CITY providing twenty -four (24) hours advanced prior notice, VEND OR shall make all records, invoices, timecards, cost control sheets and other records maintained by VEND OR in connection with this Agreement available during VENDOR’s regular working hours to CITY for review and audit by CITY.

F. All reports, documents, or other written material developed by VEND OR in the performance of this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. Such material shall not be the subject of a copyright application by VENDOR. Any alteration or reuse by the CITY of any such materials on any project other than the Project shall be at CITY’s sole risk unless CITY compensates VENDOR for such reuse.

SECTION 5. WORK PRODUCT.

A. VENDOR hereby agrees that all work produced pursuant to this Agreement and provided to CITY during and upon completion of this Agreement, shall be the property of CITY, and ownership of said work product shall be retained by CITY. VENDOR may take and retain copies of such written products as desired.

B. All data, documents, discussion, or other information developed or received by VENDOR or provided for performance of this Agreement are deemed confidential and shall not be disclosed by VENDOR without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to CITY upon the termination or expiration of this Agreement. VENDOR agrees that the covenants contained in this Article shall survive the expiration or termination of this Agreement.

C. Documents are provided in VEND OR’s standard software formats. CITY recognizes that electronic or magnetic data and its transmission can be easily damaged, may not be compatible with CITY’s software formats and systems, may develop inaccuracies during conversion or use, and may contain viruses or other destructive programs, and that software and hardware operating systems may become obsolete. As a condition of delivery of electronic or magnetic data, CITY agrees to defend indemnify and hold VENDOR, its sub-vendors, agents and employees harmless from and against all claims, loss, damages, expense and liability arising from or connected with its use, reuse, misuse, modification or misinterpretation. In no event shall the VENDOR be liable for any loss of use, profit or any other damage.

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SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by VEND OR under this Agreement unless such extra services first shall have been duly authorized in writing by CITY’s City Manager (“City Manager”).

SECTION 7. CITY SUPERVISION.

The Transportation Director shall have the right of general supervision of all work performed by VENDOR and shall be CITY’s agent with respect to obtaining VEND OR’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.

SECTION 8. TERMINATION.

If either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non -defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.

A. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by VENDOR which cannot be corrected within ten (10) days, said contract shall at the option of CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by VENDOR, CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of VENDOR. VENDOR and his sureties shall be liable to CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, VEND OR shall only be entitled to Compensation for those Professional Services satisfactory performed on or before the effective date of termination.

B. Termination for Convenience. CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, after giving written notice to VENDOR at least five (5) business days before the termination is to be effective. Upon the termination of this Agreement as provided herein, CITY shall provide to VEND OR the part of Compensation which would otherwise be payable to VENDOR for services VENDOR had completed as of the date of termination, less the amount of all previ ous payment with respect to the Compensation. Further, upon such a termination for convenience by CITY, the Parties agree that VENDOR shall be reimbursed for any “non-refundable” costs that VENDOR has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by VEND OR prior to the date of termination; (2) that VEND OR provides CITY with adequate proof that VENDOR incurred the costs, and is unable to be seek a refund for such costs; and (3) such costs were within the scope of work or services to be performed under this Agreement. Such “non- refundable” costs may include, but are not limited to, travel reservations incurred by VEND OR for its performance of services under this Agreement. VEND OR agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

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SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No regular employee of CITY shall be employed by VENDOR during the Term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of CITY shall be personally liable to VENDOR in the event of any default or breach by CITY, or for any amount which may become due to VENDOR.

SECTION 11. INDEPENDENT VENDOR.

A. VENDOR is and shall, at all times, remain as to CITY a wholly independent vendor. Neither CITY nor any of its elected officials, officers, employees or agents shall have control over the conduct of VENDOR except as expressly set forth in this Agreement. VENDOR shall not at any time or in any manner represent that he is in any manner an elected official, officer, employee or agent of CITY. No employee benefits shall be available to VENDOR in connection with the performance of this Agreement. Except as provided in this Agreement, CITY shall not pay salary, wages, or other compensation to VENDOR for performance hereunder for CITY. CITY shall not be liable for compensation to VEND OR, VENDOR’s employees or VENDOR’s sub-vendors for injury or sickness arising out of performing services hereunder.

B. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement.

C. CITY shall not deduct from the Compensation paid to VEND OR any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to VENDOR. CITY shall have no responsibility to provide VENDOR, its employees or sub-vendors with workers’ compensation insurance or any other insurance.

SECTION 12. PERS ELIGIBILITY INDEMNITY.

A. In the event that VENDO R or any employee, agent, or sub -vendor of VENDOR providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of CITY, VENDOR shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of VENDOR or its employees, agents, or sub-vendors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of CITY.

B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, VENDOR and any of its employees, agents, and sub-vendors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

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VENDOR shall at all times observe and comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of VENDOR to comply with this section.

SECTION 14. INDEMNIFICATION.

VENDOR agrees to, and shall defend, indemnify, protect and hold harmless, CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, exp enses, causes of action, and judgments at law or in equity, or liability of any kind or nature which CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of VEND OR’S negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of CITY.

SECTION 15. INSURANCE COVERAGE.

During the Term of this Agreement, VENDOR shall carry, maintain, and keep in full force and effect all following minimum scope of insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with VENDOR’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

Commercial General Liability (CGL): Broad-form, Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including premise-operations, products- completed operations, broad form property damage, blanket contractual liability, independent vendor s, personal injury or bodily injury, and advertising injury, with limits no less than Two Million Dollars and Zero Cents ($2,000,000), combined single limits, per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit. (Subject to change)

Business Automobile Liability Insurance: For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if VEND OR has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than One Million Dollars and Zero Cents ($1,000,000.00) per accident for bodily injury and property damage. (Subject to change)

Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than One Million Dollars and Zero Cents ($1,000,000.00) per accident for bodily injury or disease. VEND OR agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against CITY, its elected and appointed boards, officers, officials, employees, agents and vol unteers for losses arising from work performed by VEND OR for CITY and to require each of its sub -vendors, if any, to do likewise under their workers’ compensation insurance policies. (Subject to change)

By executing this Agreement, VENDOR further certifies as follows:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work contemplated herein.

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Professional Errors and Omissions (E&O) Liability insurance appropriate to the VEND OR’s profession, with limit no less than Two Million Dollars and Zero Cents ($2,000,000.00) per occurrence or claim, Two Million Dollars and Zero Cents ($2,000,000.00) aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retroactivity date shall be prior to the start of work set forth herein, VENDOR shall obtain and maintain said E&O liability insurance during the Term of this Agreement and for five (5) years after completion of work hereunder. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the effective date of this Agreement, VENDOR shall purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work. (Subject to change)
If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VEND OR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.

VENDOR shall require each of its sub-vendors, if any, to maintain insurance coverage that meets all requirements of this Agreement.

The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California, with a current rating of at least A: VII in the latest edition of Best's Insurance Guide and approved by CITY.

Each insurance policy required herein shall state that coverage shall not be canceled, except after providing CITY thirty (30) days’ (or ten [10] calendar days for non-payment) prior written notice. VENDOR agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either: (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at VENDOR’S expense, the premium thereon.

At all times during the Term of this Agreement, VEND OR shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming CITY, its officers, agents, employees and volunteers as an additional insured. VENDOR shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate(s).

VENDOR shall provide proof that policies of insurance required herein expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.

The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers as additional insureds. All policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY. VENDO R agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

Except for professional liability and workers’ compensation policies, the policies herein are primary and non-contributing with any insurance that may be carried by CITY. Any insurance or self- insurance maintained by CITY, its officers, employees, agents or volunteers, shall be in excess of VENDOR’s insurance

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and shall not contribute with it.

All insurance coverage provided pursuant to this Agreement shall not prohibit VENDOR and VENDOR’s employees, agents or sub -vendors, from waiving the right of subrogation prior to a loss.

VENDOR hereby waives all rights of subrogation against CITY. VENDOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether CITY has received a waiver if subrogation endorsement from the insurer.

Coverage not affected. Any failure to comply with the reporting provisions of the policies contemplated herein, shall not affect coverage provided to CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers.

Coverage applies separately. VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by CITY. At the option of CITY, VENDOR shall either reduce or eliminate the deductibles or self- insured retentions with respect to CITY, or VENDOR shall procure a bond guaranteeing payment of losses and expenses.

Procurement of insurance by VENDOR shall not be construed as a limitation of VENDOR's liability or as fall performance of VENDOR’s duties to indemnify, hold harmless and defend under Section 9 of this Agreement.

CITY, its officers and employees shall not be responsible for any claims in law or in equity occasioned by the failure of VENDOR to comply with this section.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

VENDOR shall not subcontract, delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY. Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub -vendor, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of VEND OR and shall not bind or purport to bind CITY and shall not release VEND OR from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub -vendors. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to VENDOR under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in

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such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Article shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:

A. It has received independent legal advice from its attorneys with respect to the advisability of entering and executing this Agreement;

B. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any oth er party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and

C. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.

A. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.

B. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.

C. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.

D. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described.

E. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, d elivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.

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F. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

G. To the extent of a conflict between the terms of this Agreement and those set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

CITY MANAGER
City of Montebello
1600 West Beverly Boulevard
Montebello, California 90640

VENDOR
________________________
________________________
________________________
________________________

SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, VENDOR shall not discriminate against any employee, sub- vendor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. VEND OR will take affirmative action to ensure that sub -vendor and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

SECTION 24. CONFLICT OF INTEREST.

VENDOR and its officers, employees, associates and sub -vendors, if any, shall comply with all California conflict of interest statutes applicable to Vendor’s Services under this Agreement, including, but not limited to, the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090.

VENDOR further covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by VEND OR under this Agreement, or which would conflict in any manner with the performance of it s services hereunder. VEND OR further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, VENDOR shall avoid the appearance of having any interest that would conflict in any

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manner with the performance of its services pursuant to this Agreement.

VENDOR covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to CITY because of the performance of this Agreement, or the services that may be procured by CITY because of the recommendations made by VENDOR. VENDOR's covenant under this section shall survive the termination of this Agreement.

SECTION 25. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between CITY and VEND OR. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, conditio n or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

CITY OF MONTEBELLO VENDOR

_______________________ _____________________
Raul Alvarez Name and Title
City Manager

Dated: _____________ Dated: _____________

ATTEST:

______________________
Christopher Jimenez
City Clerk

APPROVED AS TO FORM

________________________
Arnold M. Alvarez-Glasman
City Attorney

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SECTION 7 - FORMS AND CERTIFICATIONS

LETTER OF TRANSMITTAL

CITY OF MONTEBELLO
Transportation Department
SUBJECT: REQUEST FOR PROPOSAL NO. 26-04

BUS ADVERTISING SERVICES
In response to the subject Request for Proposal ( “RFP”) and in accordance with the accompanying Instructions to proposers, the proposer hereby commits to the City of Montebello to perform the work in accordance with the provisions in the p roposal Level Contract Documents and any addenda thereto and at the prices stated in the Revenue Price Sheet, which will be included and made a part of any subsequent agreement.

The proposer agrees that the proposal constitutes a firm offer that cannot be withdrawn for ninety (90) calendar days from the Proposal opening or until the Contract for the work is fully executed between the City and a third party, whichever is earlier.

If awarded a contract, the Proposer agrees to execute an agreement and deliver it to the City of Montebello within seven (7) calendar days after receiving a Letter of Award together with the necessary certificates of insurance and any applicable performance or payment bonds. The Vend or shall only proceed with the work upon receipt of a Notice to Proceed.

The proposer certifies that it has:

1. Examined and is fully familiar with all the provisions of the RFP Documents and any addenda thereto:

2. Satisfied itself as to the requirements of the Contract, the nature and location of the work, the general and local conditions to be encountered in performance of the work, and all other matters that can in any way affect the Work and/or the cost thereof.

3. Examined the experience, skill and certification requirements in Scope of Services and that the entities performing the work can fulfill the specified requirements; and

4. Carefully reviewed the accuracy of all statements and figures shown in the Proposal and attachment hereto.

Therefore, the undersigned hereby agrees that the City of Montebello will not be responsible for any errors or omissions in the Proposal.

The proposer further certifies that:

1. The only persons, firms, corporations, joint ventures/partnerships, and/or other parties interested in the Proposal as principals are those listed as such in the Proposal Forms and that,

2. The Proposal has been prepared without collusion with any other person, firm, corporation, joint venture/partnership, and/or other party.

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The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Proposal Documents:

Addenda No(s)
Dated Dated

Dated Dated

Dated Dated

Failure to acknowledge receipt of all addenda may cause the Proposal to be considered non -responsive to the solicitation. Acknowledged receipt of each addendum must be clearly established and included with the Proposal /offer.

Proposer’s Name
Business Address

Contact Person
Email Address
Phone

Fax
Signature of Authorized Official Signature of Authorized Official

Typed or Printed Name Typed or Printed Name

Title Title

Date Date

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(Joint ventures/partnerships are to provide a signed copy of their agreement with their Proposal.)

For proposals requiring licenses the following information is required:

Vendor’s License No.

Expiration Date:

License Classification:

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EXHIBIT A

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT AND WAIVER OF SUBROGATION AND CONTRIBUTION Contract/Agreement/License/Permit No. or description: RFP No.26-04, BUS ADVERTISING SERVICES

Indemnitor(s): __________________________________________________ (List all names)
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to protect, indemnify, and ho ld harmless the City of Montebello and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), resulting from any wrongful or negligent act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants , employees, sub vendors, material men, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with , resulting from, or related to the above -referenced: RFP No. 26-04 BUS ADVERTISING SERVICES (the “Waiver”) or the performance or failure to perform any term, provision, covenant, or condition of the Waiver , including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent passive negligence by In demnitees and shall operate to fully indemnify Indemnitees against any such negligence.

This indemnity provision shall survive the termination of the Waiver and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against the Indemnit or shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall b e construed to encompass (a) Indemnitees’ active negligence or willfu l misconduct to the limited extent that the underlying agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency’s active negligence to the limited extent t hat the underlying agreement is subject to Civil Code § 2782(b). This indem nity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Waiver or any additional insured endorsements which may extend to Indemnitees.

City agrees to promptly inform Indemnitor in writing of any claim that City believes to be subject to this Waiver.

Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent non-active negligence by the Indemnitees.

In the event there is more than one person or entity named in the Waiver as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor”
Name: __________________________________________________ Name: _______________________ (Print) (Print)
By: _________________________________________________ By: _________________________________________ (Signature) (Signature)
Title: ______________________________________________ Title: ______________________________________

Date: ________________________________________________Date: ________________________________________