Montebello City Council
June 10, 2026

AMENDMENT NO. 1 TO AGREEMENT NO. 4313

IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
“CITY” “CONTRACTOR”

CITY OF MONTEBELLO WEST & ASSOCIATES ENGINEERING,
INC.

Raul Alvarez, City Manager Phillip West, President
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

Attachment B

PROFESSIONAL SERVICES AGREEMENT NO. 4313

BY AND BETWEEN

THE CITY OF MONTEBELLO
AND
WEST & ASSOCIATES ENGINEERING INC.

FORDESIGN AND ENGINEERING SERVICES
This Professional Services Agreement (“Agreement”) is made and entered into for the above stated project this 14th day of May, 2025 (“Effective Date”), by and between the City of Montebello, a California municipal corporation (“AGENCY”) and West & Associates Engineering Inc., (“CONTRACTOR”). AGENCY and CONTRACTOR may be individually referred to herein as a “Party” or collectively referred herein as the “Parties.”

RECITALS
A. AGENCY is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California.

B. CONTRACTOR is a corporation duly organized and doing business in the State of California.

CONTRACTOR represents it has the background, knowledge, experience and expertise necessary to provide AGENCY with the equipment, goods and services set forth in this Agreement.

C. AGENCY seeks to procure from CONTRACTOR, and CONTRACTOR seeks to provide to AGENCY, Design and Engineering Services (“Project”).

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, AGENCY and CONTRACTOR agree as follows:

AGREEMENT
ARTICLE I. Incorporation of Recitals and other Contract Documents The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents (collectively referred herein as the “Contract Documents”), in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement, including any and all addenda or supplemental agreements.

2. CONTRACTOR’s April 3, 2025, Proposal entitled “Proposal for Final Design, Bidding, and Construction Support of Storm Drain Improvements in 4th Street (from Beach Street to Mines Avenue)” attached hereto as Exhibit “A”.

Attachment C

2 ARTICLE II. Services to be performed by CONTRACTOR
For and in consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to perform the services and furnish all materials necessary to perform all work required for the above stated Project, and to fulfill all other obligations as set forth in the aforesaid Contract Documents. CONTRACTOR covenants with AGENCY to furnish its best skill, judgment and efforts and to cooperate with AGENCY and any other consultants or CONTRACTORS engaged by AGENCY in providing the services necessary for the Project.

CONTRACTOR covenants to use its best effort to perform its duties and obligation under this Agreement in an efficient, expeditious and economical manner, consistent with the best interests of AGENCY. Workmanship throughout the performance of this Agreement shall conform to the highest standard of commercially accepted practice of work and shall result in a neat finished appearance to the satisfaction of AGENCY.

ARTICLE III. Compensation
As full compensation for furnishing all materials, performing all services, and fulfilling all obligations set forth in this Agreement, AGENCY agrees to pay and CONTRACTOR agrees to receive and accept the price set forth in CONTRACTOR’s Proposal dated April 3, 2025 (“Compensation”) attached hereto in Exhibit “A”. The total amount of the compensation shall not exceed the sum of One Hundred and Fourteen Thousand Eight Hundred Dollars and 00/100 Cents ($114,800.00). AGENCY shall pay CONTRACTOR within thirty (30) days of receipt of each invoice and full acceptance of product and services by AGENCY.

Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

ARTICLE IV. Completion of Work
Time is of the essence. The work and services set forth in this Agreement will be completed in a timely manner, and in accordance with an agreed upon work schedule to be further determined by the Parties. An extension of the period for completion may be granted by mutual agreement by the Parties herein for reasons outside the control of CONTRACTOR including acts of God.

CONTRACTOR shall request an extension by notifying AGENCY in writing at least fifteen (15) days prior to the expected Completion Date.

No extension of time requested or granted hereunder shall entitle CONTRACTOR to additional compensation unless, as a consequence of such extension, additional work must be performed and such additional work is approved in writing. In such event, AGENCY shall in good faith consider any request for additional compensation submitted by CONTRACTOR.

ARTICLE V. Ownership of Written Products
All reports, documents or other written material (“Written Products”) developed by CONTRACTOR in its performance of this Agreement shall be and remain the property of AGENCY without restriction or limitation upon its use or dissemination by AGENCY. CONTRACTOR may take and

3 retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.

ARTICLE VI. Independent Contractor
CONTRACTOR is, and shall at all times remain to AGENCY, a wholly independent contractor.

CONTRACTOR shall have no power to incur and debt, obligation, or liability on behalf of the AGENCY or otherwise to act on behalf of AGENCY as an agent. Neither the AGENCY nor any of its officers, employees or agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’s employees or agents, except as set forth in this Agreement. CONTRACTOR shall not represent that it is, or that any of its agents or employees are, in any manner employees of AGENCY.

The Parties further agree that:

A. CONTRACTOR is free from the control and direction of AGENCY in connection with the performance of the work, both under this Agreement for the performance of the work and in fact;
B. CONTRACTOR performs work that is outside the usual course of AGENCY’s business; and
C. CONTRACTOR is customarily engaged in an independently established trade, occupation, or business of the same nature as that involved in the work performed.

ARTICLE VII. Confidentiality
All data, documents, discussion, or other information developed or received by CONTRACTOR or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONTRACTOR without prior written consent by AGENCY. AGENCY shall grant such consent if disclosure is legally required. All AGENCY data, documents, objects, materials or other tangible things shall be returned to AGENCY upon the termination or expiration of this Agreement.

CONTRACTOR agrees that the covenants contained in this Article shall survive the expiration or termination of this Agreement.

ARTICLE VIII. Compliance with State and Local Laws
CONTRACTOR acknowledges the provisions of the State Labor Code requiring every employer to be insured against liability for worker’s compensation, or to undertake self-insurance in accordance with the provisions of that code, and certifies compliance with such provisions. All services required under this Agreement will be performed by CONTRACTOR, or under its supervision, and all personnel shall possess the qualification, permits, and licenses required by the State and local law to perform such services.

CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing service required by this Agreement, and compliance with all reasonable performance standards established by AGENCY. CONTRACTOR shall be responsible for payment of all employees' and sub-contractor's wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. CONTRACTOR shall indemnify and hold harmless the AGENCY from any

4 liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.

ARTICLE IX. Indemnification
CONTRACTOR agrees to indemnify, defend and hold harmless AGENCY and all of its officers and agents against any or all injuries, deaths, losses, damages, claims, suits, liabilities, demands, or causes of action, including reasonable attorneys’ fees and related costs and expenses, which may accrue against AGENCY based on, arising out of, or in any way related to the services undertaken or performed by CONTRACTOR under this Agreement regardless of responsibility for negligence. In addition, CONTRACTOR shall defend, indemnify, and hold harmless AGENCY, from and against any and all claims, liabilities and losses whatsoever, including reasonable attorney's fees and related costs and expenses, occurring or resulting from any action attributable to any and all persons, firms, or corporations employed or contracted by CONTRACTOR or its sub-contractors in connection with the services under this Agreement, regardless for responsibility for negligence.

ARTICLE X. Insurance
A. Without limiting CONTRACTOR's indemnification of Indemnities pursuant to Article IX of this Agreement, CONTRACTOR shall obtain and provide and maintain at its own expense during the term of this Agreement the types and amounts of insurance as described below:
i. Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross-liability exclusion for claims or suits by one insured against another. Limits shall be no less than One Million Dollars and 00/100 Cents ($1,000,000.00) per occurrence for all covered losses and no less than Two Million Dollars and 00/100 Cents ($2,000,000.00) general aggregate. ii. Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Contractor, its employees or subcontractors, in the amount of One Million Dollars and 00/100 Cents ($1,000,000.00) per accident for bodily injury and property damage. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described in the preceding subsection.

If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person.
iii. Workers' Compensation insurance on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than One Million Dollars and 00/100 Cents ($1,000,000.00) per accident for all covered losses. iv. Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to protect against acts, errors or omissions of the CONTRACTOR and "Covered Professional Services" as designated in the policy must specifically include work performed under this

5 Agreement. The policy limit shall be not less than One Million Dollars and 00/100 Cents ($1,000,000.00) per claim and Two Million Dollars and 00/100 Cents ($2,000,000.00) in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement.

B. AGENCY, its officers, officials, employees and volunteers shall be named as additional insureds on the policy(ies) as to commercial general liability and automotive liability.

C. All insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California with a Best's rating of no less than A:VIII.

D. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving AGENCY thirty (30) days' prior written notice thereof. Any such thirty (30) day notice shall be submitted to AGENCY via certified mail, return receipt requested, addressed to "Risk Manager," AGENCY of Montebello, 1600 West Beverly Boulevard, Montebello, California, 90640. CONTRACTOR agrees that it will not cancel, reduce or otherwise modify said insurance coverage. In the event the policy is cancelled for non-payment of premium, CONTRACTOR shall give ten (10) days' prior written notice to AGENCY.

E. CONTRACTOR shall submit to AGENCY (i) insurance certificates indicating compliance with the minimum insurance requirements above, and (ii) insurance policy endorsements indicating compliance with any other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on AGENCY's appropriate standard forms entitled "Additional Insured Endorsement".

F. CONTRACTOR's insurance shall be primary as respects the AGENCY, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the AGENCY, its officers, officials, employees and volunteers shall be excess of the CONTRACTOR'S insurance and shall not contribute with it.

G. CONTRACTOR agrees that if it does not keep the aforesaid Insurance in full force and effect, and such insurance is available at a reasonable cost, AGENCY may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of CONTRACTOR and the cost of such insurance may be deducted, at the option of AGENCY, from payments due CONTRACTOR.

6 ARTICLE XI. Authorization by CONTRACTOR
CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Contract Agreement represent all duly authorized individuals, firm members, partners, joint ventures, and/or corporate officers having principal interest herein.

ARTICLE XII. Termination
In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.

12.1 Material Breach. For any breach deemed by the non-defaulting party to constitute a material breach, the defaulting party is required to cure the breach within five (5) calendar days upon receipt of written notice.

12.2 Non-Material Breach. For any breach deemed by the non-defaulting party to constitute a non-material breach, the defaulting party is obligated to cure such breach within ten (10) calendar days upon receipt of written notice. However, if the nature of the non-material breach requires more than ten (10) days to cure, the defaulting party shall have thirty (30) days to diligently pursue and complete a cure.

12.3 Failure to Cure. In addition to any other available legal or equitable rights or remedies, if the default is not cured within the time periods described above, the non-defaulting party may terminate this Agreement by giving written notice thereof to the defaulting party, setting forth the effective date thereof.

12.4 Termination for Convenience. AGENCY shall have the option, at its sole discretion and without cause to terminate this Agreement for AGENCY’s convenience at any time by providing CONTRACTOR ten-days’ (10-days’) written notice.

12.4.1 Upon receipt of such notice of Termination for Convenience, CONTRACTOR shall immediately take action not to incur any additional obligations, costs or expenses, except as may be necessary to terminate its activities.

12.4.2 AGENCY shall pay CONTRACTOR its reasonable and necessary costs incurred by CONTRACTOR to effect the termination. Thereafter, CONTRACTOR shall have no further claims against AGENCY under this Agreement.

12.4.3 All finished and unfinished documents and materials procured for or produced under this Agreement, including all intellectual property rights AGENCY is entitled to, shall become AGENCY property upon the date of termination.

Further, CONTRACTOR agrees to execute any documents necessary for AGENCY to perfect, memorialize, or record AGENCY’s ownership of any and all rights provided herein.

12.5 Upon the valid termination of this Agreement as provided under this Article, AGENCY shall provide to CONTRACTOR the part of Compensation which would otherwise be payable to CONTRACTOR for goods and/or services CONTRACTOR had completed/delivered

7 as of the date of termination, less the amount of all previous payment with respect to the Compensation; provided that CONTRACTOR received AGENCY’s Notice to Proceed (as defined in Section 12.5.1 below) before such goods/services were completed/delivered.

12.5.1 The Notice to Proceed shall be issued within fifteen (15) working days of Contract execution. Should there be reasons why the Notice to Proceed cannot be issued within such period; the time may be extended by mutual agreement between AGENCY and CONTRACTOR. If the Notice to Proceed has not been issued within the 15-day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Contract without further liability on the part of either party.

ARTICLE XIII. Dispute Resolution and Legal Remedies
Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties.

If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded.

ARTICLE XIV. Subcontract, Assignment or Delegation
CONTRACTOR shall not subcontract, delegate or assign its duties or rights hereunder, wither in whole or in part, without the prior written consent of AGENCY. Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-CONTRACTPR, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of CONTRACTOR and shall not bind or purport to bind AGENCY and shall not release CONTRACTOR from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-CONTRACTORs. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to CONTRACTOR under the Agreement.

ARTICLE XV. Non-discrimination and Equal Opportunity Employer In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, sub-CONTRACTOR, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. CONTRACTOR will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

ARTICLE XVI. Notices
All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second (2nd)

8 business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the parties may designate by written notice:

To AGENCY: City of Montebello
1600 West Beverly Blvd.

Montebello, CA 90640
Attention: Cesar Roldan, Director of
Public Works
Phone: (323) 887-1460
Email: [email protected]
To CONTRACTOR: Phillip West, P.E., QSD/P
West & Associates Engineering Inc.
78 Anacapa Court
Foothill Ranch, CA 92610
Phone: (949) 716-7670
Email: [email protected]
ARTICLE XVII. Severability
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provision nevertheless will continue in full force and effect without being impaired or invalidated in any way.

ARTICLE XVIII. Governing Law
This Agreement shall be construed in accordance with and governed by the laws of the State of California. The venue for any litigation shall be the County of Los Angeles, California. The Parties agree that the covenants contained in this Article shall survive the expiration or termination of this Agreement
ARTICLE XIX. Entire Agreement
This Agreement and the aforementioned Contract Documents shall constitute the entire agreement by the Parties, and supersedes all prior proposals, agreements, and understandings between the Parties and may not be modified or terminated orally. No attempted waiver of any of the provisions herein, nor any change, amendment or modification to this Agreement shall be effective unless in writing and signed by the party against whom the same is sought to be enforced.

ARTICLE XX. Effective Date
Unless otherwise specified herein, this Agreement shall become effective the first date written above (“Effective Date”). This Agreement may be signed in counterparts, each of which shall constitute an original, and which collectively shall constitute one instrument.

9 ARTICLE XXI. Term
The term of this Agreement shall commence on the Effective Date and shall expire on December 31st, 2025 (“Expiration Date”). This term may be extended by written agreement of the Parties for an additional 6-month period at the discretion of the City.

ARTICLE XXII. Survival
The Parties’ obligations under Article VII [Confidentiality], Article VIII [Compliance with State and Local Laws], Article IX [Indemnification], and Article XVIII [Governing Law], will survive the Termination or Expiration of this Agreement.

ARTICLE XXIII. Force Majeure
Neither AGENCY nor CONTRACTOR shall be responsible for delays in performance under this Agreement due to causes beyond its control, including but not limited to acts of God, acts of public enemies, acts of the Government, fires, floods or other casualty, epidemics, pandemics (including COVID-19), quarantine restrictions and related government restrictions, earthquakes, labor stoppages or slowdowns, freight embargoes, unusually severe weather, and supplier delays due to such causes. Neither economic nor market conditions nor the financial condition of either party shall be considered a cause to excuse delay pursuant to this Section. Each party shall notify the other promptly in writing of each such excusable delay, its cause and its expected delay, and shall upon request update such notice.
[SIGNATURE PAGE TO FOLLOW]

10 IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Agreement to be executed.

CITY OF MONTEBELLO West & Associates Engineering Inc.
(“AGENCY”)
Raul Alvarez (May 22, 2025 10:31 PDT)
(“CONTRACTOR”)
Phillip West Phillip West (May 21, 2025 16:39 PDT)
Raul Alvarez, City Manager Phillip West, President
Date: 22/05/2025 Date: 21/05/2025
ATTEST:

Christopher Jimenez (May 22, 2025 14:01 PDT)
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman Arnold M. Alvarez-Glasman (May 22, 2025 13:07 PDT) Arnold M. Alvarez-Glasman, City Attorney
EXHIBITS:
• Exhibit A - Contractor's Proposal
• Exhibit B - Certificate of Insurance

EXHIBIT A

CONTRACTOR PROPOSAL

West & Associates Engineering, Inc.  78 Anacapa Court, Foothill Ranch, CA 92610  949.716.7670 | 714.728.8082  [email protected] April 3, 2025
Cesar Roldan
Director of Public Works
City of Montebello
1600 W. Beverly Blvd.

Montebello, CA 90640
Subject: Proposal for Final Design, Bidding, and Construction Support of Storm Drain Improvements in 4th Street, from Beach Street to Mines Avenue (Permit #FCDP2021000563) Dear Mr. Roldan,
West & Associates Engineering is pleased to submit our Proposal to provide Engineering Services for Storm Drain Improvements in 4th Street, from Beach Street to Mines Avenue. We understand that this is part of a larger storm drain improvement project (Project) for the City’s El Carmel Tract (Beach Street, Hughes Avenue, Bluff Road, and 5th Street), and will address Permit #FCDP2021000563 for the design of a permanent storm drain connection/outlet.

As noted in our letters/memorandums (and Exhibits A, D1, and D2) to the County and the City, the proposed alignment in 4th Street will be located about eight (8) feet from centerline (or 12 feet from the easterly curb face), about 1,680 LF in length, and will feature a 30-foot-deep manhole connection to the County’s existing 12.5-ft (150-in) Concrete Arch Pipe (Arch Pipe) in Mines Avenue.

Based on the positive hydraulic modeling results and the promising preliminary feedback from the County, it appears that the County is open to the aforementioned connection on 4th Street and Mines Avenue.

Therefore, this proposal is prepared for Engineering Services based on Exhibits D1 and D2.

Scope of Services
The Scope of Services will be as follows.

Final Design, Bidding, and Construction Support Services:

1. Prepare detailed base/topo maps in AutoCAD for the preparation of Plans.

2. Conduct Field Survey and prepare surface (xml) files in AutoCAD.

3. Prepare 90% Design Plans and Specifications for City Review.

4. Coordinate with City for redline comments of 90% Design Plans and Specifications.

5. Prepare 100% Design Plans and Specifications for final City review (spot-check review).

6. Coordinate with City to Finalize Plans for signature and advertisement of construction bids.

7. Bidding and Construction Support Services
Permitting Services:

1. Coordinate with City to upload current permitting docs (Letter, Exhibits, and/or 90% Plans) to the County’s “Epic LA” website (SelfService Public Site) for Permit #FCDP2021000563.

West & Associates Engineering, Inc.  78 Anacapa Court, Foothill Ranch, CA 92610  949.716.7670 | 714.728.8082  [email protected] City of Montebello
Proposal for Final Design of Storm Drain Improvements in 4th Street from Beach Street to Mines Avenue (Permit #FCDP2021000563) April 3, 2025

2. Follow-Up with County to review and receive comments from County on the Letter, Preliminary Design Exhibits, and/or on the 90% Plans.

3. Revise 90% Plans based on the County’s comments.

4. Coordinate with City to upload the revised permitting docs/100% Plans to the County.

5. Follow-Up with County to receive permit approval.

Field (Subconsultant) Services:

1. Geotechnical Analysis. Report for trench bedding & backfill (estimate of three (3) borings).

2. Utility Potholing (estimate of ten (10) potholes will be required).

Fee Estimate
Our fee for the tasks above is provided on the following page. Please note that our Scope of Services and Fee is negotiable and can be adjusted based on the City’s needs.

Assumptions/Statements
• Our Scope of Work and Fee is flexible and can be adjusted if requested by the City. • City to upload files to “Epic LA” under their account. Fees by the County will be paid by the City • Design plans will be prepared for 4th Street from Beach Street to Mines Avenue, as shown in Exhibit A. If the County requires a connection at 3rd Street and Mines Avenue (shown in Orange in Exhibit A). this proposal will need to be revised.

Completion Schedule
The work under this phase will proceed in a timely manner until completion. The schedule of completion can be discussed with the City and provided on an MS Project chart, if requested. ---
Thank you for this project opportunity. Please contact me if you have any questions.

Sincerely,
Phillip West, P.E., QSD/QSP
Principal/President
West & Associates Engineering, Inc.
(949) 716-7670 Office | (714) 728-8082 Cell
[email protected]

West & Associates Engineering, Inc.  78 Anacapa Court, Foothill Ranch, CA 92610  949.716.7670 | 714.728.8082  [email protected] City of Montebello
Proposal for Final Design of Storm Drain Improvements in 4th Street from Beach Street to Mines Avenue (Permit #FCDP2021000563) April 3, 2025

Fee Estimate
Task
No. ITEM $

NON-OPTIONAL SERVICES
Final Design Services
1 Prepare detailed base/topo maps in AutoCAD for the preparation of Plans. $8,400 2 Conduct Field Survey and Prepare Surface (xml) files in AutoCAD $6,500 3 Prepare 90% Design Plans and Specifications for City Review $25,000 4 Coordinate with City for Redline Comments of 90% Design Plans and Specifications $300 5 Prepare 100% Design Plans and Specifications for Final City Review (Spot-Check Review) $4,600 6 Coordinate with City to Finalize Plans for Signature and Advertisement of Construction Bids $500 7 Bidding and Construction Support Services $15,000
Subtotal $60,300
Permitting Services
1 Coordinate with City to upload current permitting docs (Letter, Exhibits, and/or 90% Plans) to the County’s “Epic LA” website (SelfService Public Site) for Permit #FCDP2021000563 $500 2 Follow-Up with County to review and receive comments from County on the Letter, Preliminary Design Exhibits, and/or on the 90% Plans $500
3 Revise the Preliminary Design Exhibits and/or the 90% Plans based on the County’s comments $2,500 4 Coordinate with City to upload the revised permitting docs/100% Plans to the County $500 5 Follow-Up with County to receive permit approval $500 Subtotal $4,500
Field (Subconsultant) Services
1 Geotechnical Analysis. Report for Trench Bedding & Backfill (Estimate of Three (3) Borings) $28,000 2 Utility Potholing (Estimate of Ten (10) Potholes will be Required) $22,000 Subtotal $50,000
TOTAL NON-OPTIONAL SERVICES $114,800

EXHIBIT B

CERTIFICATE OF INSURANCE

85401298 | 9/24-25 GL, AUTO, EXCESS, WC & PL | Kirsten Smith | 5/19/2025 3:23:46 PM (PDT) | Page 1 of 5

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
5/19/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
IOA Insurance Services
130 Vantis, Suite 250
Aliso Viejo, CA 92656
www.ioausa.com CA License #0E67768
CONTACT Kirsten Smith NAME:

PHONE (949) 680-1787 (A/C, No, Ext): FAX
(A/C, No):

E-MAIL
ADDRESS: [email protected]
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : RLI Insurance Company 13056

INSURED
West & Associates Engineering, Inc.
78 Anacapa Court
Foothill Ranch CA 92610-2436
INSURER B : Travelers Casualty and Surety Co America 31194 INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: 85401298 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR

LTR TYPE OF INSURANCE ADDL

INSD SUBRWVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A ✓ COMMERCIAL GENERAL LIABILITY ✓ ✓ PSB0006154
Scheduled AI Endt
#PPB3130212
Professional Services
performed by the Insured
are Excluded
9/19/2024 9/19/2025 EACH OCCURRENCE $ 2,000,000
CLAIMS-MADE ✓ OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 ✓ Prim/NonCon
Wvr of Subr
MED EXP (Any one person) $ 10,000
✓ PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY ✓ PRO
JECT- ✓ LOC
OTHER:

PRODUCTS - COMP/OP AGG $ 4,000,000
$
A AUTOMOBILE LIABILITY ✓ ✓ PSA0003094
Designated Insured Endt
#CA20481013; Prim/NonCon
and Blkt Wvr of Subr
included on pg 2 of Form
#PPA3000313
9/19/2024 9/19/2025 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 ✓ ANY AUTO BODILY INJURY (Per person) $
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY
Prim/Non

SCHEDULED
AUTOS

NON-OWNED

AUTOS ONLY
Wvr of Subr
BODILY INJURY (Per accident) $
✓ ✓ PROPERTY DAMAGE (Per accident) $
✓ ✓ $

A UMBRELLA LIAB

EXCESS LIAB
✓ OCCUR

CLAIMS-MADE
PSE0002695
Excludes Professional
Liability; Follow Form
9/19/2024 9/19/2025 EACH OCCURRENCE $ 1,000,000
✓ AGGREGATE $ 1,000,000
DED RETENTION $ $

A WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? Y
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N / A
✓ PSW0004148
Scheduled Waiver of
Subrogation Endt
#WC0403060484
9/19/2024 9/19/2025 ✓ PER

STATUTE OTH- ER
E.L. EACH ACCIDENT $ 1,000,000
E.L. DISEASE - EA EMPLOYEE $ 1,000,000
E.L. DISEASE - POLICY LIMIT $ 1,000,000
B Professional Liability
Claims-Made
106587562 9/19/2024 9/19/2025 $2,000,000 Each Claim
$2,000,000 Annual Aggregate
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate Holder is an Additional Insured with respect to General Liability (GL) and Automobile Liability when required by contract with the Insured, but only to the extent provided within the Endorsements noted above. GL includes Separation of Insureds and Contractual Liability per limitations in the BusinessOwners' Coverage form. A Workers’ Compensation Waiver is included for the person or organization named in the Schedule that are parties to a written contract, but only to the extent provided within the Endorsement noted above. Coverage is subject to all policy terms, conditions, limitations and exclusions. 30 Day Notice of Cancellation / 10 Days for Non-Payment in accordance with policy provisions.

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
Design of Storm Drain Improvements in 4th Street (from Beach Street to Mines Avenue)
City of Montebello
1600 W. Beverly Blvd
Montebello CA 90640

AUTHORIZED REPRESENTATIVE
(AVC) Alicia K. Igram

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

85401298 | 9/24-25 GL, AUTO, EXCESS, WC & PL | Kirsten Smith | 5/19/2025 3:23:46 PM (PDT) | Page 2 of 5 SECTION II C. Who Is An Insured is amended to
include as an additional insured the person or
organization shown in the schedule above, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused in whole or in part by you or those acting on
your behalf:

In the performance of your ongoing operations;
In connection with premises owned by or rented
to you; or
In connection with “your work” and included
within
hazard”.
the “product-completed operations

3. The following is added to SECTION III H.2. Other
Insurance – COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION II –

LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
additional insured under this policy must apply on a
Policy Number:PSB0006154
Named Insured:West & Associates Engineering, Inc.

RLI Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

RLIPack® FOR PROFESSIONALS

SCHEDULED ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:

BUSINESSOWNERS COVERAGE FORM – SECTION II – LIABILITY
Schedule
Name of Person(s) or Organization(s):

City of Montebello

2. The insurance provided to the additional insured by
this endorsement is limited as follows:
a. This insurance does not apply to the rendering
of or failure to render any "professional
services".
b. This endorsement does not increase any of the
limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance.

ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.

PPB 313 02 12 Page 1 of 1
primary basis, or a primary and non-contributory
basis, this insurance is primary to other insurance
that is available to such additional insured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs after you have
entered into that contract or agreement; or
b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
committed after you have entered into that
contract or agreement.

4. The following is added to SECTION III K.2 Transfer
of Rights of Recovery Against Others to Us –

COMMON POLICY CONDITIONS (BUT
APPLICABLE TO SECTION I – PROPERTY AND
SECTION II – LIABILITY)
We waive any rights of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal and advertising injury" arising
out of "your work" performed by you, or on your
behalf, under a contract or agreement with that
person or organization. We waive these rights only
where you have agreed to do so as part of a
contract or agreement with such person or
organization entered into by you before the "bodily
injury" or "property damage" occurs, or the "personal
and advertising injury" offense is committed.

85401298 | 9/24-25 GL, AUTO, EXCESS, WC & PL | Kirsten Smith | 5/19/2025 3:23:46 PM (PDT) | Page 3 of 5 Named Insured: West & Associates Engineering, Inc.

Endorsement Effective Date: 9/19/2024
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Name Of Person(s) Or Organization(s):

City of Montebello
Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured
provision contained in Paragraph A.1. of Section II -
Covered Autos Liability Coverage in the Business
Auto and Motor Carrier Coverage Forms and
Paragraph D.2. of Section I - Covered Autos
Coverages of the Auto Dealers Coverage Form.

POLICY NUMBER: PSA0003094 COMMERCIAL AUTO
CA 20 4810 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

SCHEDULE
CA 20 4810 13 © Insurance Services Office, Inc., 2011 Page 1 of 1

85401298 | 9/24-25 GL, AUTO, EXCESS, WC & PL | Kirsten Smith | 5/19/2025 3:23:46 PM (PDT) | Page 4 of 5 This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM
A. Broad Form Named Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured Provision:

Any business entity newly acquired or formed by you
during the policy period, provided you own fifty
percent (50%) or more of the business entity and the
business entity is not separately insured for Bus-iness Auto Coverage. Coverage is extended up to a
maximum of one hundred eighty (180) days following
the acquisition or formation of the business entity.

This provision does not apply to any person or
organization for which coverage is excluded by
endorsement.

B. Employees As Insureds
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured Provision:

Any “employee” of yours is an “insured” while using a
covered “auto” you don't own, hire or borrow in your
business or your personal affairs.

C. Blanket Additional Insured
The following is added to the SECTION II –
COVERED AUTOS LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured Provision:

Any person or organization that you are required to
include as an additional insured on this coverage form
in a contract or agreement that is executed by you
before the “bodily injury” or “property damage” occurs
is an “insured” for liability coverage, but only for
damages to which this insurance applies and only to
the extent that person or organization qualifies as an
“insured” under the Who Is An Insured provision
contained in SECTION II – COVERED AUTOS
LIABILITY COVERAGE.

E. Employee Hired Autos

1. The following is added to the SECTION II –

COVERED AUTOS LIABILITY COVERAGE,
Paragraph A.1. Who Is An Insured Provision:

An “employee” of yours is an “insured” while
operating an “auto” hired or rented under a
contract or agreement in that “employee's” name,
with your permission, while performing duties
related to the conduct of your business.

2. Changes In General Conditions:

Paragraph 5.b. of the Other Insurance Condition in the BUSINESS AUTO CONDITIONS is deleted and replaced with the following:
b. For Hired Auto Physical Damage Coverage,
the following are deemed to be covered
“autos” you own:
(1) Any covered “auto” you lease, hire, rent
or borrow; and
(2) Any covered “auto” hired or rented by
your “employee” under a contract in that
individual “employee's” name, with your
permission, while performing duties
related to the conduct of your business.

However, any “auto” that is leased, hired,
rented or borrowed with a driver is not a
covered “auto”.

F. Fellow Employee Coverage
SECTION II – COVERED AUTOS LIABILITY
COVERAGE, Exclusion B.5. does not apply if you
have workers compensation insurance in-force
covering all of your employees.

G. Auto Loan Lease Gap Coverage
SECTION III – PHYSICAL DAMAGE COVERAGE,
C. Limit Of Insurance, is amended by the addition of
the following:

In the event of a total “loss” to a covered “auto” shown in the Schedule of Declarations, we will pay any
unpaid amount due on the lease or loan for a covered
“auto”, less:

1. The amount paid under the PHYSICAL
DAMAGE COVERAGE section of the policy; and

2. Any:
a. Overdue lease/loan payments at the time of
the “loss”;
PPA 300 03 13 Page 2 of 5
The insurance provided to the additional insured will
be on a primary and non-contributory basis to the
additional insured’s own business auto coverage if
you are required to do so in a contract or agreement
that is executed by you before the “bodily injury” or
“property damage” occurs.
of the operations contemplated by such contract. The
waiver applies only to the person or organization
designated in such contract.

D. Blanket Waiver Of Subrogation
The following is added to the SECTION IV – BUSINESS AUTO CONDITIONS, A. Loss Conditions, 5.

Transfer Of Rights Of Recovery Against Others
To Us:

We waive any right of recovery we may have against
any person or organization to the extent required of
you by a contract executed prior to any “accident” or
“loss”, provided that the “accident” or “loss” arises out

85401298 | 9/24-25 GL, AUTO, EXCESS, WC & PL | Kirsten Smith | 5/19/2025 3:23:46 PM (PDT) | Page 5 of 5 We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT−CALIFORNIA You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be
otherwise due on such remuneration.
2 % of the California workers’ compensation premium
Schedule
Person or Organization
City of Montebello
Job Description
Jobs performed for any person or organization that you
have agreed with in a written contract to provide this
agreement.

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective
Insured 9/19/2024 Policy No.PSW0004148 Insurance Company Endorsement No.

West & Associates Engineering, Inc. RLI Insurance Company Countersigned By
©1998 by the Workers’ Compensation Insurance Rating Bureau of California. All rights reserved.

Created:

By:

Status:
2025-05-20
Samantha Leyva ([email protected])
Signed
Transaction ID: CBJCHBCAABAAViH8QrHNBPJ58XDahYlTL3xjO2d4GeF9 Professional Services Agreement No. 4313 —
West Associates
Final Audit Report 2025-05-22
"Professional Services Agreement No. 4313 — West Associate s" History
Document created by Samantha Leyva ([email protected]) 2025-05-20 - 8:12:52 PM GMT
Document emailed to Phillip West ([email protected]) for signature 2025-05-20 - 8:12:59 PM GMT
Email viewed by Phillip West ([email protected])
2025-05-21 - 11:38:47 PM GMT
Document e-signed by Phillip West ([email protected])
Signature Date: 2025-05-21 - 11:39:50 PM GMT - Time Source: server Document emailed to Raul Alvarez ([email protected]) for signature 2025-05-21 - 11:39:52 PM GMT
Email viewed by Raul Alvarez ([email protected]) 2025-05-21 - 11:40:14 PM GMT
Document e-signed by Raul Alvarez ([email protected]) Signature Date: 2025-05-22 - 5:31:30 PM GMT - Time Source: server Document emailed to Arnold M. Alvarez-Glasman ([email protected]) for signature 2025-05-22 - 5:31:31 PM GMT
Email viewed by Arnold M. Alvarez-Glasman ([email protected]) 2025-05-22 - 8:06:46 PM GMT
Document e-signed by Arnold M. Alvarez-Glasman ([email protected]) Signature Date: 2025-05-22 - 8:07:28 PM GMT - Time Source: server

Document emailed to Christopher Jimenez ([email protected]) for signature 2025-05-22 - 8:07:30 PM GMT
Email viewed by Christopher Jimenez ([email protected]) 2025-05-22 - 8:08:14 PM GMT
Document e-signed by Christopher Jimenez ([email protected]) Signature Date: 2025-05-22 - 9:01:02 PM GMT - Time Source: server Agreement completed.
2025-05-22 - 9:01:02 PM GMT

ITEM # 18

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works
SUBJECT: APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 4000 WITH

LOCHNER
DATE: June 10, 2026
RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 2 to Agreement No. 4000 between the City of Montebello and Lochner, formally known as KOA, for a One (1) Year Extension; and

2. Authorize the City Manager to execute Amendment No. 2 on behalf of the City; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Lochner currently provides citywide on-call architectural and engineering design services to the City of Montebello on an as-needed basis. Staff is recommending the approval and execution of Amendment No. 2 to Agreement No. 4000 (Attachment A), which would extend the term of the agreement by one (1) additional year, through June 30, 2027. The contract’s not-to-exceed amount will remain unchanged at Two Million Dollars ($2,000,000).

The agreement is administered by the Department of Public Works and is supported through a combination of funding sources, including Measure R, Measure M, Proposition A, Proposition C, and Gas Tax.

Lochner is currently providing engineering support for several active Capital Improvement Projects (CIPs), including the Traffic Signal on Whittier Boulevard and 6th Street and the

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

Olympic Boulevard Feasibility Study. Additionally, Lochner was retained by the Southern California Association of Governments (SCAG) to provide design services for the Whittier Boulevard Bridge and Wayfinding Signage Project, in which the City is a participating agency. These complex, multi-phase projects require continuity in professional services to ensure successful completion. Extending the agreement by one year will enable Lochner to provide ongoing technical support and project management assistance necessary to close out these and other key infrastructure initiatives.

BACKGROUND/DISCUSSION:

On July 1, 2022, the City of Montebello entered into Agreement No. 4000 with KOA to provide professional on-call engineering services. In December 2022, KOA was acquired by Lochner (Attachment D). As such, all contracts pertaining to KOA are now under the purview of Lochner.

Agreement No. 4000 was the result of a formal competitive selection process conducted through Request for Proposals (RFP) No. 22-08, which sought qualified consultants to support the City’s CIPs. The original agreement was structured as a three-year term, expiring on June 30, 2025, with the option to extend the contract for up to two additional one-year terms at the City’s discretion. The first one-year contract extension was exercised on June 11, 2025 (Attachment B). Staff now recommends exercising the final one-year extension option, which would extend the agreement term to June 30, 2027.

Since the agreement’s inception, Lochner has consistently delivered high-quality engineering services to the City on an as-needed basis. Their scope of services includes, but is not limited to, civil and structural design, plan review, traffic engineering, cost estimating, and project management support. Notably, the firm has played a significant role in several key CIP projects, such as the Traffic Signal Design for Whittier Boulevard and 6th Street and various citywide infrastructure improvements. Given their ongoing involvement and familiarity with the City’s processes, procedures, and project history, the continuity of Lochner’s services is critical to the timely and successful completion of these efforts.

In light of their performance and the continuing need for their services, staff recommend exercising the last one-year extension option as outlined in Section 1 of Agreement No. 4000 (Attachment C). Approval of Amendment No. 2 will formally extend the agreement term through June 30, 2027, under the same terms and conditions. This extension will ensure that the City retains experienced and capable engineering support as it advances on-going CIPs.

ENVIRONMENTAL:

N/A
ANALYSIS:

N/A

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

SUMMARY:

Staff recommends City Council approval of Amendment No. 2 that would extend the term of Professional Services Agreement No. 4000 through June 30, 2027; and authorize the City Manager to execute Amendment No. 2 (Attachment A). The not-to-exceed amount of this agreement will remain unchagned and sufficient funding for the services provided by Lochner are included in the proposed Fiscal Year 2026-27 budget.

ATTACHMENT(S)

1. Attachment A - Amendment No 2 to Agreement No. 4000

2. Attachment B - Amendment No 1 to Agreement No. 4000

3. Attachment C - KOA Corporation Agr. 4000

4. Attachment D - Aquisition Letter

CITY OF MONTEBELLO
AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT NO. 4000
WITH H.W. LOCHNER, INC.

This Amendment No. 2 to the Professional Services Agreement (“Amendment No. 1”), is made and entered into this 10th day of June 2026, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and H.W. Lochner, Inc. Lochner, (hereinafter referred to as the “Contractor”). The City and the Contractor are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS
WHEREAS, the Contractor and the City entered into that certain Agreement No. 4000 for On-Call Architectural and Engineering Design Services by and between the City of Montebello and KOA Corporation, dated July 1, 2022 ("Agreement"), pursuant to which City retained Contractor to provide On-Call Architectural and Engineering Design Services, as further described in the Agreement; and
WHEREAS, KOA Corporation was acquired by H.W. Lochner, Inc. as of December 20, 2022.

WHEREAS, the City awarded the Agreement to the Contractor based on their qualification, subsequent to a competitive selection process.

WHEREAS, The Agreement at Section 1.TERM provides, this Agreement may be extended for up to two (2) additional, one-year (1) terms upon such terms and conditions mutually agreed upon by the Parties in writing; and
WHEREAS, an Amendment No. 1 to the Agreement was entered into by the Parties, extending the term of the Agreement to June 20, 2026; and WHEREAS, the Parties desire to exercise its right to extend the term of the Agreement for one additional year period.

NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS TO AGREEMENT NO. 4000
SECTION 1. “Term.” The Parties hereby exercise the second of the two one-yea term extensions under Section 1 of this Agreement. The original termination/expiration date of the Agreement set on June 30, 2025, amended by Amendment No. 1 to June 30, 2026, is hereby extended to June 30, 2027. This extension is in accordance with the Attachment A

AMENDMENT NO. 1 TO AGREEMENT NO. 4000

provisions outlines in the Agreement, demonstrating the City’s commitment to the continued provisions of On-Call Architectural and Engineering Design Services by H.W.

Lochner, Inc.

SECTION 2. Except as expressly modified or supplemented by this Amendment No. 2, all other provisions of the Agreement, shall remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control. [END OF AMENDMENT NO. 2]

AMENDMENT NO. 1 TO AGREEMENT NO. 4000

IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
(“CITY”) (“CONTRACTOR”)
CITY OF MONTEBELLO H.W. LOCHNER, Inc.

Raul Alvarez, City Manager Ken Hawkins, PE, California Area Manager
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 4000
WITH H.W. LOCHNER, INC.

This Amendment No. 1 to the Professional Services Agreement (“Amendment No. 1”), is made and entered into this 11th day of June 2025, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and H.W. Lochner, Inc., (hereinafter referred to as the “Contractor”). The City and the Contractor are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS
WHEREAS, the Contractor and the City entered into that certain Agreement No. 4000 for On-Call Architectural and Engineering Design Services by and between the City of Montebello and KOA Corporation, dated July 1, 2022 ("Agreement"), pursuant to which City retained Contractor to provide On-Call Architectural and Engineering Design Services, as further described in the Agreement; and
WHEREAS, KOA Corporation was acquired by H.W. Lochner, Inc. as of December 20, 2022.

WHEREAS, the City awarded the Agreement to the Contractor based on their qualification, subsequent to a competitive selection process.

WHEREAS, The Agreement at Section 1.TERM provides, this Agreement may be extended for up to two (2) additional, one-year (1) terms upon such terms and conditions mutually agreed upon by the Parties in writing; and
WHEREAS, for the reasons set forth herein, the City and Consultant desire to enter into this Amendment No. 1, as set forth below.

NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS TO AGREEMENT NO. 4000
SECTION 1. “Term.” The Parties hereby acknowledge the exercise of Section 1.

Term of Professional Services Agreement No. 4000, Amendment No. 1 which allows for the extension of the Agreement for an additional one (1) year. The original termination/expiration date of the Agreement, as set on June 30, 2025, is hereby extended, and the Agreement will now terminate on June 30, 2026. This extension is in accordance with the provisions outlines in the Agreement, demonstrating the City’s Attachment B

AMENDMENT NO. 1 TO AGREEMENT NO. 4000

commitment to the continued provisions of On-Call Architectural and Engineering Design Services by H.W. Lochner, Inc.

SECTION 2. Except as expressly modified or supplemented by this Amendment No. 1, all other provisions of the Agreement, shall remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No. 1 and the provisions of the Agreement, the provisions of this Amendment No. 1 shall control. [END OF AMENDMENT NO. 1]

AMENDMENT NO. 1 TO AGREEMENT NO. 4000

IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
(“CITY”) (“CONTRACTOR”)
CITY OF MONTEBELLO H.W. LOCHNER, Inc.

Raul Alvarez (Jun 26, 2025 16:30 PDT) Giuseppe Canzonieri (Jun 26, 2025 08:16 PDT) Raul Alvarez, City Manager Giuseppe Canzonieri, P.E.

Principal, Southern CA Design Lead
ATTEST:

Christopher Jimenez (Jun 27, 2025 15:00 PDT)
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman Arnold M. Alvarez-Glasman (Jun 27, 2025 14:13 PDT) Arnold M. Alvarez-Glasman, City Attorney

Amendment No 1 to Agreement No. 4000
Final Audit Report 2025-06-27
"Amendment No 1 to Agreement No. 4000" History
Document created by Samantha Leyva ([email protected]) 2025-06-24 - 0:15:01 AM GMT
Document emailed to Giuseppe Canzonieri ([email protected]) for signature 2025-06-24 - 0:15:06 AM GMT
Email viewed by Giuseppe Canzonieri ([email protected]) 2025-06-24 - 5:03:53 PM GMT
Document e-signed by Giuseppe Canzonieri ([email protected]) Signature Date: 2025-06-26 - 3:16:42 PM GMT - Time Source: server- Signature captured from device with phone number XXXXXXX2354 Document emailed to Raul Alvarez ([email protected]) for signature 2025-06-26 - 3:16:44 PM GMT
Email viewed by Raul Alvarez ([email protected]) 2025-06-26 - 3:19:57 PM GMT
Document e-signed by Raul Alvarez ([email protected]) Signature Date: 2025-06-26 - 11:30:42 PM GMT - Time Source: server Document emailed to Arnold Glasman ([email protected]) for signature 2025-06-26 - 11:30:43 PM GMT
Email viewed by Arnold Glasman ([email protected]) 2025-06-27 - 9:13:21 PM GMT
Signer Arnold Glasman ([email protected]) entered name at signing as Arnold M. Alvarez-Glasman 2025-06-27 - 9:13:48 PM GMT
Document e-signed by Arnold M. Alvarez-Glasman ([email protected]) Signature Date: 2025-06-27 - 9:13:50 PM GMT - Time Source: server Created: 2025-06-24
By:

Status:

Transaction ID:

Samantha Leyva ([email protected])
Signed
CBJCHBCAABAAN_lRvlWQY-iQob04JbxhmzzHMZn_uN2V

Document emailed to Christopher Jimenez ([email protected]) for signature 2025-06-27 - 9:13:52 PM GMT
Email viewed by Christopher Jimenez ([email protected]) 2025-06-27 - 9:14:18 PM GMT
Document e-signed by Christopher Jimenez ([email protected]) Signature Date: 2025-06-27 - 10:00:11 PM GMT - Time Source: server Agreement completed.
2025-06-27 - 10:00:11 PM GMT

Attachment C

H.W. Lochner, Inc. | 225 West Washington Street | 12th Floor | Chicago, IL 60606 T 312.372.7346 hwlochner.com F 312.372.8208

MEMORANDUM
Date: October 10, 2023
To: To Whom It May Concern
From: Jim Doyna, Chief Financial Officer, Chief Operating Officer Re: KOA Corporation
On December 20, 2022, H.W. Lochner, Inc., a Wisconsin corporation (Lochner), acquired all of the outstanding shares of KOA Corporation. The company now operates as a wholly owned subsidiary of Lochner under the KOA Corporation name and with the same FEIN.

This change in ownership structure does not impact day-to-day operations. KOA’s qualifications, licensing, registrations, insurance, and other criteria necessary for performing work remain in place.

Lochner was founded in 1944 and has 1000 professionals providing planning, environmental, design, construction engineering and inspection, right-of-way, and drainage services for surface transportation, aviation, and water clients across the United States.

If you have any questions please reach out to Min Zhou, Vice President, Regional Sales and Business Development Manager at [email protected], or for additional inquiries or information, my email address is [email protected].

Jim Doyna
Lochner CFO & COO
Attachment D

ITEM # 19

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works
SUBJECT: AWARD PROFESSIONAL SERVICES AGREEMENT NO. 4513 TO J&S STRIPING COMPANY, INC. FOR THE PROVISION OF CITYWIDE

STRIPING SERVICES
DATE: June 10, 2026
RECOMMENDATIONS:

It is recommended that the City Council:

1. Award Professional Services Agreement No. 4513 to J&S Striping Company, Inc. for the provision of Citywide street striping, pavement marking, and roadway legend services in a not-to-exceed amount of $650,000 per year; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Agreement No. 4513 will be funded through Gas Tax funds, consistent with prior years’ roadway maintenance programs. The annual, not-to-exceed contract amount of $650,000 has been included in the City’s proposed Fiscal Year 2026-27 budget allocation for pavement marking and striping services. This agreement is for a three year term (expiring June 30, 2029), and subsequent budgets will include $650,000 in appropriations for annual expenses.

BACKGROUND/DISCUSSION:

The City of Montebello is responsible for the maintenance of approximately 142 miles of public streets, which includes traffic lane striping, crosswalks, stop bars, directional arrows, and other roadway legends. Proper pavement markings enhance traffic safety, improve visibility, and ensure compliance with federal, state, and local traffic regulations.

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

On April 23, 2026, the City issued Request for Proposals (RFP) No. 26-10 seeking qualified contractors to provide on-call citywide striping and pavement marking services.

The previous contract for these services has concluded, and the City initiated this competitive procurement process to ensure transparency, cost effectiveness, and continued service quality.

The RFP scope included installation, maintenance, repair, and replacement of roadway markings, coordination with City staff and the public, quality assurance and reporting, and project closeout services. The City received four (4) proposals and evaluated them based on the following criteria:
• Qualifications and experience (65%)
• Reputation and references (15%)
• Proposed cost (20%)
Following review of submitted proposals and reference checks, staff identified J&S Striping Company, Inc. as the most qualified and responsive proposer, demonstrating strong experience with municipal striping projects, including comparable work for other Southern California cities.

Although the proposer’s submitted bid totaled approximately $969,087, staff engaged in scope and cost discussions with the contractor to align services with available funding and the City’s anticipated workload under an on-call contract structure. These discussions resulted in a mutually agreeable and amicable negotiation process, culminating in a reduced not-to-exceed contract amount of $650,000, consistent with the City’s budget and operational needs.

The contractor agreed to the revised scope and compensation structure without dispute, and staff found the final agreement to reflect fair market value for the services to be provided.

ENVIRONMENTAL:

N/A
ANALYSIS:

Awarding this agreement (Attachment A) ensures the City will continue to maintain safe, visible, and compliant roadway markings throughout the municipal street system. Key benefits include:
• Improved traffic safety and roadway visibility
• Compliance with applicable federal, state, and local regulations • Efficient on-call response for maintenance and restriping needs • Cost-effective service delivery within the approved budget • Continuity of experienced municipal striping services provider

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

J&S Striping demonstrated strong qualifications, responsive scope understanding, and relevant municipal experience. Staff also notes that the contractor was cooperative and solution-oriented during contract finalization discussions, allowing the City to achieve a cost structure aligned with available funding while maintaining full service requirements.

SUMMARY:

Staff recommends awarding Agreement No. 4513 (Attachment A) to J&S Striping Company, Inc. for citywide striping, pavement marking, and roadway legend services in an amount not-to-exceed $650,000 annually. The agreement is for an initial three (3) year term, expiring in June 30, 2029, with the option to renew for two (2) additional one (1) year terms. The negotiated agreement provides the City with a qualified contractor, costeffective pricing, and continued high-quality maintenance of roadway safety markings throughout Montebello. The proposed FY 2026-27 budget includes sufficient funding for these services in the Gas Tax Fund (Fund 200).

ATTACHMENT(S)

1. Attachment A - Agreement No. 4513 - J&S Striping

CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. 4513
WITH J & S Striping
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on July 1, 2026 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and J&S Striping Company, Inc. (the “CONTRACTOR”). The CITY and the CONTRACTOR are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS
WHEREAS, the CITY desires to retain a qualified professional contractor to provide citywide street striping, pavement marking, and roadway legend services in the CITY; and
WHEREAS, the CONTRACTOR represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT

DOCUMENTS
a. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.

2. RFP No. 26-10, attached hereto as Exhibit “A”.

3. The CONTRACTOR’S Proposal to RFP 26-10, attached hereto as Exhibit “B”.

4. The CONTRACTOR’S Cost Proposal to RFP 26-10, attached hereto as Exhibit “C”

5. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.
b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.
a. The CONTRACTOR shall provide to the CITY those services that are set forth fully in RFP 26-10, the Contractor’s Proposal, and the Contractor’s Cost Proposal attached hereto as Exhibit “A”, Exhibit “B”, and Exhibit “C” and incorporated fully herein by this reference (hereinafter “Professional Services”).

ATTACHMENT A

PROFESSIONAL SERVICES AGREEMENT NO. 4513

b. The CONTRACTOR shall complete the Professional Services in a timely manner, and in accordance with an agreed-upon work schedule to be determined by the Parties.
c. The CONTRACTOR shall be compensated in the amount not-to-exceed Six Hundred Fifty Thousand Dollars ($650,000) per year (the “Compensation”) for the performance of the Professional Services as set forth in Exhibit “B” and Exhibit “C”. CONTRACTOR shall provide an itemized billing statement to CITY for the Scope of Services performed. The CONTRACTOR shall not incur fees or costs which exceed the Compensation without the prior written consent of the CITY. d. The CITY shall be invoiced upon completion of the Scope of Services set forth herein. Payment in full of each invoice shall be due to the CONTRACTOR within thirty (30) days from the date of the invoice.
e. Work performed shall be deemed approved and accepted by the CITY upon invoicing unless the CITY provides written notice within fifteen (15) days of the invoice date specifically identifying the portions of the work the CITY believes to be incomplete or defective, and the corresponding disputed invoice amount(s). The CITY shall pay all undisputed amounts in accordance with the preceding paragraph.

SECTION 3. TERM.
a. This Agreement shall commence upon issuance of a written “Notice to Proceed” (as further defined below) by the CITY and shall expire June 30, 2029 unless terminated earlier as hereinafter provided. This Agreement may be extended for up to two (2) one-year extensions upon such terms and conditions mutually agreed upon by the Parties in writing.
b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed issued by CITY’s applicable, department head.

SECTION 4. PERFORMANCE.
a. The CONTRACTOR shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein. b. The CONTRACTOR shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Contractor hereunder, in meeting its obligations under this Agreement.
c. The CONTRACTOR shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONTRACTOR shall have the right to retain, subject to the CITY's approval, additional individuals, contractors or subcontractors to assist in the completion of services as herein defined. Compensation for additional individuals, contractors or subcontractors shall be the sole and exclusive responsibility of the CONTRACTOR.

PROFESSIONAL SERVICES AGREEMENT NO. 4513

e. The CONTRACTOR shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONTRACTOR pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorneyclient privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.

SECTION 5. WORK PRODUCT.
a. The CONTRACTOR hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONTRACTOR.
b. All data, documents, discussion, or other information developed or received by the CONTRACTOR or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONTRACTOR without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONTRACTOR agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONTRACTOR under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work performed by the CONTRACTOR and shall be the CITY’s agent with respect to obtaining the CONTRACTOR’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.

SECTION 8. TERMINATION.

In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONTRACTOR which cannot be corrected within ten (10) days, said contract shall

PROFESSIONAL SERVICES AGREEMENT NO. 4513

at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONTRACTOR, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONTRACTOR. The CONTRACTOR and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract.

In the event of a termination for cause, the CONTRACTOR shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving ten (30) business days’ written notice to the CONTRACTOR. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONTRACTOR the part of Compensation which would otherwise be payable to the CONTRACTOR for services the CONTRACTOR had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONTRACTOR shall be reimbursed for any “nonrefundable” costs that the CONTRACTOR has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONTRACTOR prior to the date of termination, and (2) that the CONTRACTOR provides the CITY with adequate proof that the CONTRACTOR incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONTRACTOR for its performance of services under this Agreement. The CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No regular employee of the CITY shall be employed by the CONTRACTOR during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONTRACTOR in the event of any default or breach by the CITY, or for any amount which may become due to the CONTRACTOR.

SECTION 11. INDEPENDENT CONTRACTOR.
a. The CONTRACTOR is and shall, at all times, remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONTRACTOR except as expressly set forth in this Agreement. The CONTRACTOR shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONTRACTOR in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONTRACTOR for performance hereunder for the CITY, the CITY shall not be liable for compensation to the

PROFESSIONAL SERVICES AGREEMENT NO. 4513

CONTRACTOR, the CONTRACTOR’s employees or the CONTRACTOR’s subcontractors for injury or sickness arising out of performing services hereunder. b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to the CONTRACTOR any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONTRACTOR. The CITY shall have no responsibility to provide the CONTRACTOR, its employees or subcontractors with workers’ compensation insurance or any other insurance.

SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY. a. If the CONTRACTOR is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONTRACTOR must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONTRACTOR. If this Agreement remains in place, the CONTRACTOR shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONTRACTOR or any employee, agent, or subcontractor of the CONTRACTOR providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONTRACTOR shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of the CONTRACTOR or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONTRACTOR and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONTRACTOR shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONTRACTOR to comply with this section.

PROFESSIONAL SERVICES AGREEMENT NO. 4513

SECTION 14. INDEMNIFICATION.

The CONTRACTOR agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONTRACTOR’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.

SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONTRACTOR shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONTRACTOR’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury, and advertising injury, with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.
• Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONTRACTOR has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
• Professional Liability insurance appropriate to the CONTRACTOR’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
b. If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR.
c. The CONTACTOR shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII

PROFESSIONAL SERVICES AGREEMENT NO. 4513

in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for non-payment) has been given to the CITY. The CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONTRACTOR’s expense, the premium thereon. f. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Principal Risk Officer
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.
g. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONTRACTOR shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONTRACTOR shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s). h. The CONTRACTOR shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages. i. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
j. The insurance provided by the CONTRACTOR shall be primary to any

PROFESSIONAL SERVICES AGREEMENT NO. 4513

coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONTRACTOR’s insurance and shall not contribute with it. k. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONTRACTOR, and CONTRACTOR’s employees, agents or subcontractors, from waiving the right of subrogation prior to a loss. The CONTRACTOR hereby waives all rights of subrogation against the CITY. l. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
m. Procurement of insurance by the CONTRACTOR shall not be construed as a limitation of the CONTRACTOR'S liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONTRACTOR shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.

Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-contractor, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of the CONTRACTOR and shall not bind or purport to bind the CITY and shall not release the CONTRACTOR from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-contractors. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONTRACTOR under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the

PROFESSIONAL SERVICES AGREEMENT NO. 4513

covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party

PROFESSIONAL SERVICES AGREEMENT NO. 4513

whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered. f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via email (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
If to Contractor: J&S Striping Company, Inc.

Attn: Robert Aragon
1544 S. Vineyard Ave.

Ontario, CA 91761
(909) 947-8073
[email protected]
An electronic communication (“Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above.

Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, the CONTRACTOR shall not discriminate against any employee, sub-contractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONTRACTOR will take affirmative action to ensure that sub-contractor and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

SECTION 24. CONFLICT OF INTEREST.

PROFESSIONAL SERVICES AGREEMENT NO. 4513

The CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONTRACTOR under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONTRACTOR further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONTRACTOR shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONTRACTOR covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONTRACTOR. The CONTRACTOR's covenant under this section shall survive the termination of this Agreement.

SECTION 25. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONTRACTOR. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
[SIGNATURE PAGE TO FOLLOW]

PROFESSIONAL SERVICES AGREEMENT NO. 4513

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. (“CITY”) (“CONTRACTOR”)
CITY OF MONTEBELLO J&S STRIPING COMPANY, INC.

Raul Alvarez, City Manager Robert Aragon, Owner
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney
EXHIBITS:
• Exhibit A – Request for Proposals 26-10
• Exhibit B – Contractor’s Proposal
• Exhibit C – Cost Proposal

EXHIBIT “A”
Request for Proposals 26-10

EXHIBIT “B”
Contractor’s Proposal

EXHIBIT “C”
Cost Proposal

ITEM # 20

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Fernando Pelaez, Fire Chief
Andrew Kim, Senior Management Analyst
SUBJECT: APPROVE SUBMISSION OF AN APPLICATION FOR THE FISCAL YEAR 2025 ASSISTANCE TO FIREFIGHTERS GRANT (AFG)

PROGRAM FOR FIRE DEPARTMENT EQUIPMENT
DATE: June 10, 2026
RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize submission of an application to the Federal Emergency Management Agency (FEMA) for the Fiscal Year 2025 Assistance to Firefighters Grant (AFG) Program for the purchase of fire department equipment; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

At this time, there is no fiscal impact associated with the recommended action to submit an application for the Fiscal Year 2025 Assistance to Firefighters Grant (AFG) Program.

If awarded, the AFG Program requires a local cost share contribution. Based on the City of Montebello’s population category, the City would likely be required to provide a local match equal to approximately 10% of the total project cost, with the remaining 90% funded through the federal grant program.

The exact grant amount and required local match are not known at this time and will depend on the final project scope and grant award amount. Staff will return to the City Council for authorization to accept grant funding, approve any required budget amendments, and appropriate matching funds if the grant is awarded.

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

BACKGROUND/DISCUSSION:

The Assistance to Firefighters Grant (AFG) Program is administered by the Federal Emergency Management Agency (FEMA) and provides funding to fire departments and emergency response agencies for equipment, training, and resources intended to enhance operational readiness and firefighter safety.

The Montebello Fire Department is seeking authorization to apply for Fiscal Year 2025 AFG funding to purchase fire department equipment such as thermal imaging cameras, auto extrication equipment, and extrication stabilization struts. The requested equipment would improve operational readiness, enhance firefighter and victim safety, and support the Department’s ability to effectively respond to emergencies involving structure fires, vehicle collisions, rescue incidents, and technical rescue operations throughout the community.

The AFG Program is highly competitive and prioritizes projects that demonstrate operational need, firefighter safety benefits, and deficiencies in existing equipment and resources. Staff believes the proposed project is consistent with the program’s operational and safety funding priorities.

If awarded, staff will return to the City Council for authorization to accept the grant award, approve any required budget amendments, and execute any necessary procurement documents associated with the project.

ENVIRONMENTAL:

N/A
ANALYSIS:

The proposed grant application supports the Fire Department’s ongoing efforts to improve firefighter safety, operational readiness, and emergency response capabilities.

The acquisition of thermal imaging cameras, rescue tools, and stabilization equipment would enhance the Department’s ability to safely conduct fire suppression, search and rescue, vehicle extrication, and technical rescue operations.

Providing firefighters with improved thermal imaging technology would assist personnel with identifying fire conditions, locating victims, improving visibility in low-visibility environments, and reducing exposure to hazardous conditions during emergency operations. Additionally, replacement and modernization of rescue and extrication equipment would improve the Department’s ability to safely stabilize vehicles and structures during rescue incidents while reducing operational risks to firefighters and members of the public.

The proposed project is consistent with the goals of the Assistance to Firefighters Grant Program by enhancing firefighter safety, improving operational effectiveness, and strengthening emergency response capabilities within the City of Montebello.

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

SUMMARY:

Staff is requesting approval to submit a grant application to the Fiscal Year 2025 Assistance to Firefighters Grant (AFG) Program for fire department equipment such as thermal imaging cameras, rescue tools, auto extrication equipment, and stabilization struts. Approval of the recommended action will allow the Fire Department to pursue federal funding opportunities intended to improve firefighter safety and enhance emergency response capabilities throughout the community. If awarded, staff will return to the City Council for authorization to accept the grant award and approve any associated budget amendments and matching fund appropriations.

ATTACHMENT(S)
None

ITEM # 21

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Luis Lopez, Police Chief
SUBJECT: ACCEPTANCE OF STATE HOMELAND SECURITY PROGRAM (SHSP)

GRANT FUNDING AND APPROVAL OF SUBRECIPIENT AGREEMENT
NO. 4424 WITH THE COUNTY OF LOS ANGELES
DATE: June 10, 2026
RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve the use of grant funding awarded from the U.S.Department of Homeland Security, State Homeland Security Program (SHSP) in the amount of $50,000; and

2. Approve purchase of one (1) vehicle utilizing the 2024 State Homeland Security Program (SHSP) grant funding; and

3. Authorize the City Manager to execute Subrecipient Agreement No. 4424 between the County of Los Angeles and the City of Montebello; and,

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The City of Montebello is being awarded $50,000 from the State Homeland Security Program (SHSP) Grant program. The proposed Fiscal Year 2026-27 budget will include this funding. Therefore, no budget amendment is needed as part of the recommended actions.

This funding will be utilized to purchase a Polaris Ranger for use by the Police Department. Authorization is being sought to purchase this vehicle utilizing Montebello Municipal Code Section 3.20.050(D) - Conformance with Bidding Procedures. This section allows procurement by "[dispensing] with such bidding and other procedures ... upon a finding by the city council that it would be impractical, useless, or uneconomical

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

in such instance to follow the procedures, and tha the welfare of the public would be promoted by dispensing with the same."
BACKGROUND/DISCUSSION:

The Fiscal Year 2024 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the Department of Homeland Security -- Federal Emergency Management Agency (DHS/FEMA) focus on enhancing the ability of state, local, tribal, and territorial governments to prevent, protect against, respond to, and recover from terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the nation’s communities against potential terrorist attacks. Among the five basic homeland security missions noted in the DHS Strategic Plan, HSGP supports the goal of "Strengthen National Preparedness and Resilience."
The City has been awarded funds through the State Homeland Security Program (SHSP). SHSP assists state, local, tribal, and territorial efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.

The State (Governors Office of Emergency Services - Cal-OES), provides the funds to the County of Los Angeles as its Subgrantee, and the County Chief Executive Office (CEO) is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County. The CEO has now distributed 2024 SHSP grant funds to the City in the amount of $50,000. To facilitate this effort, the County of Los Angeles requires a formal Sub-Recipient Agreement (SRA) with the City of Montebello (Attachment A). The SRA outlines the requirements of the grant and provides the guidelines to follow for SHSP reimbursement of eligible expenses.

ENVIRONMENTAL:

N/A
ANALYSIS:

The City of Montebello has been approved to receive $50,000 from the SHSP Fiscal Year 2024 Funds. This funding has been approved for use by the Police Department to procure a Polaris Ranger. The Montebello Police Department is requesting the purchase of a Polaris Ranger to enhance operational capabilities in areas that are inaccessible or difficult to reach with standard patrol vehicles. The vehicle will be used to patrol riverbeds, open spaces, and other off-road locations where criminal activity, transient encampments, and emergency incidents may occur.

The Polaris Ranger will improve response times, increase officer access to remote areas, support ongoing crime suppression efforts, and allow for proactive patrols and routine security checks. This specialized vehicle will strengthen the Department's ability to protect public safety and respond effectively to emergencies throughout the City.

CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 10, 2026

Staff recommends that the City Council approve the purchase of the Polaris Ranger through Del Amo Motorsports of Orange County (Attachment B).

SUMMARY:

The City has been awarded a Fiscal Year 2024 State Homeland Security Program (SHSP) Grant in the amount of $50,000 to support public safety and emergency response operations. The grant funding will be used to purchase a Polaris Ranger for the Police Department (Attachment B), which will enhance the Department's ability to access and patrol riverbeds, and other areas that are difficult or impossible to reach with traditional patrol vehicles. The recommended actions will also authorize the City Manager to execute Subrecipient Agreement No. 4424 between the County of Los Angeles and the City of Montebello (Attachment A).

ATTACHMENT(S)

1. ATTACHMENT A - 2024 SHSP EXECUTED AGREEMENT

2. ATTACHMENT B - QUOTE - DEL AMO MOTORSPORTS

3. ATTACHMENT C - QUOTE - BERTS AZUSA

4. ATTACHMENT D - QUOTE - MOTO UNITED

ATTACHMENT A

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Connie Yee, Chief Deputy
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2026.01.21 15:02:20
on behalf of 08'00'
Mar 6, 2026

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3; 7` J:` I?S?3DR`

GAVIN NEWSOM

GOVERNOR

NANCY WARD

DIRECTOR
3650 SCHRIEVER AVENUE, MATHER, CA 95655
916) 845-8506 TELEPHONE ( 916) 845-8511 FAX
www.CalOES.ca.gov
October 28, 2024
Fesia A. Davenport DELIVERED VIA E- MAIL: HSGA-CalOESGrantNotifications@ceo. lacounty.gov Chief Executive Officer
Los Angeles County
500 West Temple Street, Room 713
Los Angeles, CA 90012
SUBJECT: NOTIFICATION OF SUBRECIPIENT ALLOCATION
Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) Grant Subaward Period of Performance: 09/ 01/ 2024-05/ 31/ 2027 Dear Ms. Davenport:

We are pleased to announce the approval of your FY 2024 HSGP subaward in the amount of $8,300,952.

This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity (NOFO), the Preparedness Grants Manual, the California Supplement to the NOFO, reporting requirements, and all applicable federal, state, and local requirements. All activities funded with this subaward must be completed within the subaward period of performance.

Your organization will be required to prepare and submit the Biannual Strategy Implementation Report (BSIR) to Cal OES semi-annually for the duration of the subaward period of performance or until all activities are completed and the subaward is formally closed. Throughout the subaward cycle, milestones set in the BSIR will be used as indicators of project feasibility, performance, and grant management capacity.

This information may also be used in assessing proposals in future grant opportunities.

Failure to submit required reports could result in subaward reduction, suspension, or termination.

Subrecipients must obtain additional approval prior to incurring costs for 7

Fesia A. Davenport
October 28, 2024

Fesia A. Davenport Date
Los Angeles County
activities such as aviation, watercraft, allowability request logs, noncompetitive procurement, and projects requiring Environmental Planning and Historic Preservation review.

Next Steps:
x Your signature is required on this letter. Please sign and return this letter via email to your Cal OES Grants Analyst (GA) within 20 calendar days of receipt and keep a copy for your records.
x If you have not already, please visit the Grants Central System (GCS) webpage to register your organization.
x You will be notified to complete your application as soon as it is available in GCS – we anticipate mid-January 2025.
x Once the completed application is submitted and approved in GCS, you will be able to request reimbursement of eligible subaward expenditures in the system.

Please contact your GA if you have questions or need further assistance.

Sincerely,

NANCY WARD
Director
Fesia Davenport ( Nov 6, 2024 11: 40 PST)
Fesia Davenport
7

City of Montebello Ledger Type Initial Application
FY 2024 State Homeland Security Program ( SHSP) Projects Date 3/ 12/ 2025 Cal OES ID: 037-00000 Request # 0
Grant #: 2024-0088 POP Start Date 9/1/2024
POP End Date 5/31/ 2027
IJ State Goals Direct /
Subaward
Project
Number
Project Title Funding
Source Discipline Solution Area Core Capability CapabilityBuilding Deployable /
Shareable
Supports Previous
Awarded Investment? Total Budgeted Cost
IJ. 04 Goal # 5 Subaward 024 LE Emergency Operations
Vehicle HSGP- SHSP LE Equipment Threats and HazardsIdentification Build Deployable FY22; IJ # 9 55, 000$ National Priority Area ( NPA) Total 55, 000$

PROJECT LEDGER

7

City of Montebello Ledger Type Initial Application
FY 2024 State Homeland Security Program ( SHSP) Projects Date 3/ 12/ 2025 Cal OES ID: 037- 00000 Request # 0
Grant #: 2024- 0088 POP Start Date 9/ 1/ 2024
POP End Date 5/ 31/ 2027
Project
Number
Equipment Description
Include Quantity)
AEL # AEL Title Funding
Source
Discipline Solution Area
Sub- Category
Deployable /
Shareable
Invoice
Number
Vendor
ID Tag
Number
Condition/
Disposition
Deployed
Location
Acquisition
Date
Noncompetitive
Procurement over
250K
Hold Trigger Approval Date Budgeted Cost
55,000. 00$
24 One LE Emergency Operations Vehicle 12VE- 00- MISS Vehicle, Specialized Mission HSGP- SHSP LE 12 - CBRNE Incident
Response Vehicles
Deployable No
Performance
Bond
55, 000$
National Priority Area ( NPA)

EQUIPMENT
7

1 FY 2024 HSGP NOFO
The U. S. Department of Homeland Security ( DHS)
Notice of Funding Opportunity ( NOFO)
Fiscal Year 2024 Homeland Security Grant Program
All entities wishing to do business with the federal government must have a unique entity identifier (UEI). The UEI number is issued by the system. Requesting a UEI using System for Award Management (SAM.gov) can be found at: https://sam.gov/content/entityregistration.

Updates in Grant Application Forms:

The Data Universal Numbering System (DUNS) Number was replaced by a new, nonproprietary identifier requested in, and assigned by SAM.gov. This new identifier is the Unique Entity Identifier.

Additional Information can be found on Grants. gov: https:// www. grants. gov/forms/ formsdevelopment/planned-uei-updates 7

2 FY 2024 HSGP NOFO
Table of Contents
Updates in Grant Application Forms: ..................................................................................... 1 A. Program Description ................................................................................................................ 5

1. Issued By .......................................................................................................................... 5

2. Assistance Listings Number ............................................................................................ 5

3. Assistance Listings Title .................................................................................................. 5

4. Funding Opportunity Title ............................................................................................... 5

5. Funding Opportunity Number.......................................................................................... 5

6. Authorizing Authority for Program ................................................................................. 5

7. Appropriation Authority for Program .............................................................................. 5

8. Announcement Type ........................................................................................................ 5

9. Program Category ............................................................................................................ 5

10. Program Overview, Objectives, and Priorities ................................................................ 5

11. Performance Measures ................................................................................................... 13 B. Federal Award Information ................................................................................................... 13

1. Available Funding for the NOFO: $1,008,000,000 ..................................................... 13

2. Projected Number of Awards 56................................................................................ 17

3. Period of Performance: 36 months ........................................................................... 17

4. Projected Period of Performance Start Date( s): 09/01/2024 ......................................... 17

5. Projected Period of Performance End Date(s): 08/31/2027 .......................................... 17

6. Projected Budget Period( s) ............................................................................................ 17

7. Funding Instrument Type: Grant ............................................................................... 17 C. Eligibility Information ........................................................................................................... 17

1. Eligible Applicants......................................................................................................... 17

2. Applicant Eligibility Criteria ......................................................................................... 18

3. Subawards and Beneficiaries ......................................................................................... 18 a. Subaward Allowability .............................................................................................. 18 b. Subrecipient Eligibility .............................................................................................. 18 c. Other Subaward Information ..................................................................................... 19 d. Beneficiaries or Participants ...................................................................................... 19

4. Other Eligibility Criteria/Restrictions ............................................................................ 19 a. National Incident Management System (NIMS) Implementation ............................ 19 b. Emergency Management Assistance Compact (EMAC) Membership ..................... 20 c. Law Enforcement Terrorism Prevention Activities (LETPA) .................................. 20

5. Cost Share or Match....................................................................................................... 21 D. Application and Submission Information .............................................................................. 21

1. Key Dates and Times ..................................................................................................... 21 a. Application Start Date: 04/16/2024 .......................................................................... 21 b. Application Submission Deadline: 06/24/2024 at 5 p.m. ET .................................... 21 c. Anticipated Funding Selection Date: No later than August 23, 2024 ...................... 21 d. Anticipated Award Date: No later than September 30, 2024 .................................. 21 e. Other Key Dates: ....................................................................................................... 22

2. Agreeing to Terms and Conditions of the Award .......................................................... 22

3. Address to Request Application Package ...................................................................... 22

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM.gov) ................................................................................... 22 7

3 FY 2024 HSGP NOFO

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application ......................................................... 22

6. Electronic Delivery ........................................................................................................ 24

7. How to Register to Apply .............................................................................................. 24 a. General Instructions: ................................................................................................. 24 b. Obtain an UEI Number: ............................................................................................ 24 c. Obtain Employer Identification Number ................................................................... 24 d. Create a login.gov account: ....................................................................................... 24 e. Register with SAM: ................................................................................................... 25 f. Register in FEMA GO, Add the Organization to the System, and Establish the AOR:
26 8. Submitting the Application ............................................................................................ 26

9. Timely Receipt Requirements and Proof of Timely Submission .................................. 26

10. Content and Form of Application Submission ............................................................... 27 a. Standard Required Application Forms and Information ........................................... 27 b. Program-Specific Required Forms and Information ................................................. 27

11. Other Submission Requirements .................................................................................... 37 a. Fusion Center Investments ........................................................................................ 37 b. Emergency Communications Investments ................................................................ 37

12. Intergovernmental Review ............................................................................................. 38

13. Funding Restrictions and Allowable Costs .................................................................... 38 a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services ................................................................................................... 38 b. Pre-Award Costs ........................................................................................................ 38 c. Management and Administration ( M&A) Costs ....................................................... 39 d. Indirect Facilities & Administrative (F&A) Costs .................................................... 40 e. Funds Transfer Restrictions ....................................................................................... 41 f. Evaluation Costs ........................................................................................................ 41 g. Allowable Cost Matrix for SHSP, UASI, and OPSG ................................................ 41 h. SHSP and UASI Other Direct Costs ......................................................................... 44 i. OPSG Other Direct Costs .......................................................................................... 55 j. Unallowable Costs for SHSP, UASI, and OPSG ...................................................... 62 E. Application Review Information ........................................................................................... 63

1. Application Evaluation Criteria ..................................................................................... 63 a. Programmatic Criteria ............................................................................................... 63 b. Financial Integrity Criteria ........................................................................................ 64 c. Supplemental Financial Integrity Criteria and Review ............................................. 65

2. Review and Selection Process ....................................................................................... 65 a. SHSP and UASI ........................................................................................................ 65 b. OPSG ......................................................................................................................... 68 F. Federal Award Administration Information .......................................................................... 68

1. Notice of Award ............................................................................................................. 68

2. Pass-Through Requirements .......................................................................................... 69

3. Administrative and National Policy Requirements ........................................................ 71 a. DHS Standard Terms and Conditions ....................................................................... 71 b. Ensuring the Protection of Civil Rights .................................................................... 71 7

4 FY 2024 HSGP NOFO
c. Environmental Planning and Historic Preservation ( EHP) Compliance ................... 72 d. National Incident Management System (NIMS) Implementation ............................ 72 e. Emergency Communication Investments .................................................................. 72 f. Mandatory Disclosures .............................................................................................. 73

4. Reporting........................................................................................................................ 73

5. Monitoring and Oversight .............................................................................................. 74 G. DHS Awarding Agency Contact Information ....................................................................... 74

1. Contact and Resource Information ................................................................................ 74 a. Program Office Contact ............................................................................................. 74 b. FEMA Grants News .................................................................................................. 74 c. Grant Programs Directorate ( GPD) Award Administration Division ....................... 74 d. FEMA Regional Offices ............................................................................................ 74 e. Equal Rights .............................................................................................................. 75 f. Environmental Planning and Historic Preservation .................................................. 75

2. Systems Information ...................................................................................................... 75 a. FEMA GO ................................................................................................................. 75 b. FEMA Preparedness Toolkit ..................................................................................... 75 H. Additional Information .......................................................................................................... 75

1. Termination Provisions .................................................................................................. 76 a. Noncompliance .......................................................................................................... 76 b. With the Consent of the Recipient ............................................................................ 76 c. Notification by the Recipient .................................................................................... 76

2. Program Evaluation ....................................................................................................... 77

3. Financial Assistance Programs for Infrastructure .......................................................... 77 a. Build America, Buy America Act ............................................................................. 77 b. Waivers ...................................................................................................................... 78 c. Definitions ................................................................................................................. 78

4. Report issues of fraud, waste, abuse .............................................................................. 79

5. National Threat Evaluation and Reporting (NTER) Program Office ............................ 79 a. Behavioral Threat Assessment Integration ................................................................ 79 b. Nationwide Suspicious Activity Reporting Initiative ............................................... 79 7

5 FY 2024 HSGP NOFO
A. Program Description

1. Issued By
U.S. Department of Homeland Security ( DHS)/ Federal Emergency Management Agency FEMA)/Grant Programs Directorate (GPD)

2. Assistance Listings Number

97.067

3. Assistance Listings Title
Homeland Security Grant Program

4. Funding Opportunity Title
Fiscal Year 2024 Homeland Security Grant Program (HSGP) State Homeland Security Grant Program (SHSP)
Urban Area Security Initiative (UASI)
Operation Stonegarden (OPSG)

5. Funding Opportunity Number
DHS-24-GPD-067-00-98

6. Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6 U.S.C. § 603)

7. Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2024, Pub. L. No. 118-47, Title III, Protection, Preparedness, Response, and Recovery (2024 DHS Appropriations Act)

8. Announcement Type
Initial

9. Program Category
Preparedness: Community Security

10. Program Overview, Objectives, and Priorities
a. Overview
The Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) is one of the three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits, to prevent, protect against, and respond to terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation’s communities against potential terrorist attacks.

In FY 2024, there are three components of the HSGP:
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6 FY 2024 HSGP NOFO
1) State Homeland Security Program ( SHSP): SHSP assists state, local, tribal, and territorial (SLTT) efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.
2) Urban Area Security Initiative (UASI): UASI assists high-threat, high-density Urban Area efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. 3) Operation Stonegarden ( OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol ( USBP), and federal, state, local, tribal, and territorial law enforcement agencies to improve overall border security. OPSG provides funding to support joint efforts to secure the United States’ borders along routes of ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. SLTT law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority by participating in OPSG.

Finally, for FY 2024, DHS is focused on the criticality of information sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other threats to our national security. The threats to our nation have evolved during the past two decades. We now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, and threats from domestic violent extremists, who represent one of the most persistent threats to the nation1. Therefore, for FY 2024, DHS has identified six priority areas (see Section A.10.b) related to the most serious threats to the nation, as well as required minimum funding allocations.

For a full list of SHSP and UASI recipients and a breakdown of OPSG funding by state for FY 2023, please refer to Information Bulletin ( IB) 490a. b. Goals, Objectives, and Priorities
Goal: The HSGP will fund SLTT efforts and strengthen capabilities of SLTT governments to prevent, prepare for, protect against, and respond to terrorist attacks and other threats and hazards that pose the greatest risk to the security of the United States.

Objectives: HSGP provides resources that support eligible SLTT governments; highdensity urban areas, and SLTT law enforcement along international land/ water borders and travel corridors in meeting the following objectives:
x Build and sustain core capabilities, including Law Enforcement and Terrorism Prevention Activities and the National Priority Areas ( see priorities below); 1Strategic Intelligence Assessment and Data on Domestic Terrorism, Federal Bureau of Investigation and Department of Homeland Security, June 2023.
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7 FY 2024 HSGP NOFO
x Address capability gaps identified in their Threat and Hazard Identification and Risk Assessment ( THIRA) and Stakeholder Preparedness Review ( SPR) process; and
x Implement a comprehensive and coordinated approach to address enduring security needs of communities that includes planning, training and awareness campaigns, equipment and capital projects, and exercises.

SHSP and UASI Funding Priorities: Given the evolving national security threat landscape, DHS/FEMA has evaluated the national risk profile and set priorities that help inform appropriate allocation of scarce security dollars. In assessing the national risk profile for FY 2024, six National Priority Areas pose the most concern. Due to the unique threats that the nation faces in 2024, DHS/FEMA has determined that recipients should allocate a total of 30% of their SHSP and UASI award funds across these six priority areas. As indicated below, one of the priorities has a minimum spend requirement totaling 3% of SHSP and UASI awards. Recipients will have the flexibility to allocate the remaining 27% across the priorities. The following are the six priority areas for FY 2024, along with the minimum corresponding percentage of SHSP and UASI funds that each recipient will be required to allocate:
1) Enhancing the protection of soft targets/crowded places – no minimum percent
2) Enhancing information and intelligence sharing and analysis – no minimum percent
3) Combating domestic violent extremism – no minimum percent 4) Enhancing cybersecurity – no minimum percent
5) Enhancing community preparedness and resilience – no minimum percent 6) Enhancing election security – 3%
Additional information about these priority areas and how they relate to achieving anti-terrorism capabilities is included in Section D of this NOFO. Failure by a recipient to propose investments and projects that align with the priority areas and spending requirements will result in a recipient having a portion of their SHSP and UASI funds ( up to 30%) placed on hold until they provide projects that sufficiently align to the National Priority Areas, and total at least the minimum percentages per National Priority Area ( as applicable) and overall 30% of total SHSP and UASI funds.

A state or high-risk urban area must allocate the remaining 70% of their funding to addressing capability gaps ( e.g., building/ sustaining capability and/ or closing capability gaps) identified through their THIRA/SPR process.

Likewise, there are several enduring security needs that crosscut the homeland security enterprise to which recipients should consider allocating funding across core capability gaps and national priorities. The following are enduring needs that help recipients implement a comprehensive approach to securing communities:
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8 FY 2024 HSGP NOFO
1) Effective planning 2;
2) Training and awareness campaigns;
3) Equipment and capital projects; and
4) Exercises.

The table below provides a breakdown of the FY 2024 SHSP and UASI priorities (the focus of OPSG remains unique to border security), showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. More information on allowable investments can be found in the Section D.13 “Funding Restrictions and Allowable Costs” below and in the Preparedness Grants Manual ( FM-207- 23-001). DHS/ FEMA anticipates that in future years, national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed. Applicants are strongly encouraged to begin planning to sustain existing capabilities through funding mechanisms other than DHS preparedness grants. The example project types in the table below are allowable to prepare for disasters unrelated to acts of terrorism as long as they also help achieve target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism.

FY 2024 SHSP and UASI Funding Priorities
All priorities in this table concern the Safety and Security Lifelines.

Priority Areas Core Capabilities Example Project Types
National Priorities
Enhancing
Cybersecurity
x Cybersecurity
x Intelligence and information
sharing
x Planning
x Public information and warning
x Operational coordination
x Screening, search, and detection
x Access control and identity
verification
x Supply chain integrity and
security
x Risk management for protection
programs and activities
x Long-term vulnerability
reduction
x Situational assessment
x Infrastructure systems
x Operational communications
x Cybersecurity risk assessments
x Migrating online services to the “. gov” internet domain x Projects that address vulnerabilities identified in
cybersecurity risk assessments
o Improving cybersecurity of critical infrastructure to meet minimum levels identified by the Cybersecurity
and Infrastructure Security Agency and the National
Institute of Standards and Technology Cybersecurity
Framework ( Version 1.1)
o Adoption of cybersecurity performance goals
CISA's Cross-Sector Cybersecurity Performance
Goals)
x Cybersecurity training and planning
Enhancing the
Protection of
Soft Targets/
Crowded Places
x Operational coordination
x Public information and warning
x Intelligence and information
sharing
x Interdiction and disruption
x Operational overtime. For more information on
operational overtime, see Section D of this NOFO.
x Physical security enhancements
o Security cameras (closed-circuit television [CCTV])
o Security screening equipment for people and baggage
2Including assessment of critical infrastructure system vulnerabilities and plans to reduce consequences of disruptions, using the Infrastructure Resilience Planning Framework and Regional Resiliency Assessment Methodology produced by the Cybersecurity and Infrastructure Security Agency. 7

9 FY 2024 HSGP NOFO
Priority Areas Core Capabilities Example Project Types
x Screening, search, and detection
x Access control and identity
verification
x Physical protective measures
x Risk management for protection
programs and activities
o Lighting
o Access controls
o Fencing, gates, barriers, etc.
x Unmanned Aircraft Systems and detection technologies
Enhancing
information and
intelligence
sharing and
analysis
x Intelligence and information
sharing
x Interdiction and disruption
x Planning
x Public information and warning
x Operational coordination
x Risk management for protection
programs and activities
x Fusion Center projects
x Information sharing with all DHS components; fusion
centers; other operational, investigative, and analytic entities; and other federal law enforcement and
intelligence entities
x Cooperation with DHS officials and other entities
designated by DHS in intelligence, threat recognition,
assessment, analysis, and mitigation
x Identification, assessment, and reporting of threats of violence
x Intelligence analysis training and planning
x Coordinating the intake, triage, analysis, and reporting of tips/ leads and suspicious activity, to include
coordination with the Nationwide Suspicious Activity
Reporting (SAR) Initiative (NSI)
Combating
Domestic
Violent
Extremism
x Interdiction and disruption
x Intelligence and information
sharing
x Planning
x Public information and warning
x Operational coordination
x Risk management for protection
programs and activities
x Open-source analysis of disinformation and
misinformation campaigns, targeted violence and threats to life, including tips/leads, and online/social mediabased threats x Sharing and leveraging intelligence and information,
including open-source analysis
x Development, implementation, and execution of threat
assessment and management programs to identify,
evaluate, and analyze indicators and behaviors indicative of terrorism and targeted violence
x Training, awareness, and outreach programs to help
identify and prevent radicalization, and report potential instances of terrorism and targeted violence
Enhancing
Community
Preparedness and
Resilience
x Planning
x Public Information and
Warning
x Community Resilience
x Risk Management for
Protection Programs and
Activities
x Mass Care Services
x Intelligence and Information
Sharing
x Risk and Disaster Resilience
Assessment
x Long Term Vulnerability
Reduction
x Establish, train, and maintain Community Emergency
Response Teams (CERT) and Teen CERT, with a focus
on historically undeserved communities, including
procurement of appropriate tools, equipment, and
training aides
o Local delivery of CERT Train-the-Trainer and CERT
Program Manager to build local program training and
maintenance capacity
x Provide continuity training, such as FEMA’ s
Organizations Preparing for Emergency Needs training,
to faith-based organizations, local businesses, and
community-based organizations, such as homeless
shelters, food pantries, nonprofit medical providers, and senior care facilities to bolster their resilience
x Partner with local school districts to deliver the Student Tools for Emergency Planning curriculum or other
educational programming to guide students on how to
create emergency kits and family communications plans
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10 FY 2024 HSGP NOFO
Priority Areas Core Capabilities Example Project Types
x Partner with key stakeholders to assist with completing the Emergency Financial First Aid Kit or a similar tool to bolster the disaster centric financial resilience of individuals and households
x Execute You are the Help Until the Help Arrives
workshops in concert with community-based
organizations to bolster individual preparedness
x Target youth preparedness using FEMA programing
such as Prepare with Pedro resources and Ready2Help
x Promote community planning, coordination, and
integration of children’ s needs during emergencies
through workshops like FEMA’ s Integrating the Needs
of Children
x Community Mapping: identify community resources and
characteristics in order to identify gaps in resources, identify hazards and vulnerabilities, and inform action to promote resilience
x Provide training and awareness programs with key
stakeholders (e.g., through social media, community and civic organizations, etc.) to educate the public on
misinformation and disinformation campaigns to
increase individual and community resilience
x Support integrated and cross-jurisdictional preparedness planning that considers how the community develops
networks of information- sharing and collaboration
among community- based organizations and government
institutions to enable a quicker recovery from multiple threats, including terrorist actions
Enhancing
Election Security
x Cybersecurity
x Intelligence and information
sharing
x Planning
x Long-term vulnerability
reduction
x Situational assessment
x Infrastructure systems
x Operational coordination
x Community resilience
x Physical security planning support
x Physical/site security measures – e.g., locks, shatter proof glass, alarms, access controls, etc.
x General election security navigator support
x Cyber navigator support
x Cybersecurity risk assessments, training, and planning x Projects that address vulnerabilities identified in
cybersecurity risk assessments
x Iterative backups, encrypted backups, network
segmentation, software to monitor/ scan, and endpoint
protection
x Distributed Denial of Service protection
x Migrating online services to the “. gov” internet domain x Online harassment and targeting prevention services
x Public awareness/preparedness campaigns discussing
election security and integrity measures
Enduring Needs
Planning x Planning
x Risk management for protection
programs and activities
x Risk and disaster resilience
assessment
x Threats and hazards
identification
x Operational coordination
x Development of:
o Security Risk Management Plans
o Threat Mitigation Plans
o Continuity of Operations Plans
o Response Plans
o Vulnerability Assessments
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11 FY 2024 HSGP NOFO
Priority Areas Core Capabilities Example Project Types
x Community resilience Assessments should consider the impacts of climate change on investments to close identified
security gaps 3
x Efforts to strengthen governance integration
between/among regional partners
x Joint training and planning with DHS officials and other entities designated by DHS
x Cybersecurity training and planning
x Revision of existing plans to strengthen community
resilience in underserved communities
Training and
Awareness
x Long-term vulnerability
reduction
x Public information and warning
x Operational coordination
x Situational assessment
x Community resilience
x Active shooter training, including integrating the needs of persons with disabilities
x Intelligence analyst training
x SAR and terrorism indicators/ behaviors training
x Security training for employees
x Public awareness/preparedness campaigns
x Cybersecurity training and planning
x Sharing and leveraging intelligence and information
x Targeted outreach and preparedness training for
underserved communities in conjunction with
community-based organizations
Equipment and
Capital Projects
x Long-term vulnerability
reduction
x Infrastructure systems
x Operational communications
x Interdiction and disruption
x Screening, search and detection
x Access control and identity
verification
x Physical protective measures
x Protection of high-risk, high-consequence areas or
systems that have been identified through risk
assessments
x Physical security enhancements
o Security cameras ( CCTV)
o Security screening equipment for people and baggage
o Lighting
o Access Controls
Fencing, gates, barriers, etc.
x Enhancing Weapons of Mass Destruction and/or
improvised explosive device prevention, detection, and
response capabilities
o Chemical/Biological/Radiological/
Nuclear/Explosive detection, prevention, and
response equipment
Exercises x Long-term vulnerability
reduction
x Operational coordination
x Operational communications
x Community resilience
x Response exercises, including exercise planning with
community- based organizations
For FY 2024, each SHSP and UASI recipient is required to submit an Investment Justification (IJ) for the National Priority Area with a minimum spend requirement Enhancing Election Security). The investment must also account for at least the relevant minimum percentage (totaling 3%) of the applicant’s SHSP and UASI allocation. State Administrative Agencies ( SAAs) may submit complete project- level information at the time of application, including the National Priority Area IJs, but 3 For more information on considering the impacts of climate change, please see Executive Order 14008, Tackling the Climate Crisis at Home and Abroad and Executive Order 14030, Climate- Related Financial Risk 7

12 FY 2024 HSGP NOFO
are not required to do so. As a reminder, all SHSP- and UASI- funded projects must have a demonstrated nexus to achieving target capabilities related to preventing, preparing for, protecting against, and responding to acts of terrorism. However, such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism.

DHS/ FEMA also requires SHSP and UASI recipients ( states, territories, and high- risk urban areas) to complete a THIRA/SPR and prioritize grant funding to support building capability and/ or closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs. Additional information on the THIRA/ SPR process, including other National Preparedness System tools and resources, can be found at National Preparedness System | FEMA.gov. Detailed information on THIRA/ SPR timelines and deadlines can be found in the Preparedness Grants Manual.

OPSG Funding Priorities: The table below provides a breakdown of the FY 2024 OPSG funding priority, which remains focused on and unique to border security.

FY 2024 OPSG Funding Priority
Priority Areas Core Capabilities Lifelines Example Project Types National Priorities
Enhancing
information and
intelligence
sharing and
analysis, and
cooperation with
federal agencies,
including DHS
x Intelligence and
information sharing
x Safety and
Security
x Participation in the DHS/ICE 287(g) training
program
x Information sharing with all DHS components;
fusion centers; other operational, investigative, and
analytic entities; and other federal law enforcement
and intelligence entities
x Cooperation with DHS officials and other entities
designated by DHS in intelligence, threat
recognition, assessment, analysis, and mitigation
x Identification, assessment, and reporting of threats of violence
x Joint intelligence analysis training and planning with DHS officials and other entities designated by DHS
For FY 2024, each OPSG applicant is required to clearly articulate and identify how the Concept of Operations addresses the national priority identified above. c. Alignment to Program Purpose and the DHS and FEMA Strategic Plan Among the five basic homeland security missions noted in the DHS Strategic Plan for Fiscal Years 2020-2024, the HSGP supports the goal to Strengthen National Preparedness and Resilience.

The 2022-2026 FEMA Strategic Plan outlines three goals designed to position FEMA to address the increasing range and complexity of disasters, support the diversity of communities we serve, and complement the nation’s growing expectations of the emergency management community. The HSGP supports FEMA’s efforts to achieve 7

13 FY 2024 HSGP NOFO
equitable outcomes for those we serve ( Goal 1) and to promote and sustain a prepared nation (Goal 3). We invite our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient nation.

11. Performance Measures
Performance metrics for this program:

SHSP and UASI:
x Percentage of funding allocated by the recipient to core capabilities to build or sustain national priorities identified in the section above
x Percentage of funding and projects allocated by the recipient that align to capability gaps identified through the THIRA/ SPR process
x Percentage of projects identified by the recipient that address a capability gap in a core capability that has a target(s) rated as high
FEMA will calculate and analyze the above metrics through a review of state/territory and urban area SPR submissions and required programmatic reports.

OPSG:
x Number of contacts that occurred as a result of OPSG deployments o Number of arrests that resulted from OPSG contacts
o Value of drug seizures that resulted from OPSG contacts B. Federal Award Information

1. Available Funding for the NOFO: $ 1,008, 000,000
HSGP Programs FY 2024 Allocation
SHSP $ 373,500,000
UASI $ 553,500,000
OPSG $ 81,000,000
Total $ 1,008,000,000
SHSP Allocations
For FY 2024, DHS/FEMA will award SHSP funds based on DHS/FEMA’s relative risk methodology and statutory minimums pursuant to the Homeland Security Act of 2002, as amended. THIRA/SPR results do not impact grant allocations or awards.

Each state and territory will receive a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002, as amended. All 50 States, the District of Columbia, and the Commonwealth of Puerto Rico will receive 0.35% of the total funds allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. Each of the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands) will receive a minimum allocation of 0.08% of the total funds allocated for grants under Sections 2003 and 2004 of the Homeland Security Act of 2002, as amended.
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14 FY 2024 HSGP NOFO
Each state must include a separate IJ for the National Priority Area with a minimum spend requirement (Enhancing Election Security). All projects related to the minimum spend for the National Priority Area must be included in the IJ. For this National Priority Area with a minimum spend percentage requirement, the funding level in that National Priority Area investment must equal or exceed 3%, calculated as a percentage of the state’ s SHSP allocation in the table below. The funding levels across all six National Priority Areas must equal or exceed 30% of the total SHSP allocation.

FY 2024 SHSP Allocations
State/Territory FY 2024
Allocation State/Territory FY 2024Allocation
Alabama $ 4,362,750 Montana $ 4,362,750
Alaska $ 4,362,750 Nebraska $ 4,362,750
American Samoa $ 997, 200 Nevada $ 4,362,750
Arizona $ 4,362,750 New Hampshire $ 4,362,750
Arkansas $ 4,362, 750 New Jersey $ 6,367,357
California $ 51,332,060 New Mexico $ 4,362,750
Colorado $ 4,362,750 New York $ 61,229,940
Connecticut $ 4,362, 750 North Carolina $ 4,576,849
Delaware $ 4,362,750 North Dakota $ 4,362,750
District of Columbia $ 4,576,849 Northern Mariana
Islands $ 997,200
Florida $ 8,409,514 Ohio $ 5,571,852
Georgia $ 4,759,790 Oklahoma $ 4,362,750
Guam $ 997,200 Oregon $ 4,362,750
Hawaii $ 4,362, 750 Pennsylvania $ 7,322,627
Idaho $ 4,362,750 Puerto Rico $ 4,362,750
Illinois $ 12,505, 419 Rhode Island $ 4,362,750
Indiana $ 4,362,750 South Carolina $ 4,362,750
Iowa $ 4,362,750 South Dakota $ 4,362,750
Kansas $ 4,362,750 Tennessee $ 4,362,750
Kentucky $ 4,362,750 Texas $ 16,389,406
Louisiana $ 4,362, 750 U.S. Virgin Islands $ 997,200
Maine $ 4,362,750 Utah $ 4,362,750
Maryland $ 6,367,357 Vermont $ 4,362,750
Massachusetts $ 5,571,852 Virginia $ 7,322,627
Michigan $ 4,576,849 Washington $ 5,571,852
Minnesota $ 4,362, 750 West Virginia $ 4,362,750
Mississippi $ 4,362,750 Wisconsin $ 4,362,750
Missouri $ 4,362,750 Wyoming $ 4,362,750
Total $ 373,500,000
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15 FY 2024 HSGP NOFO
UASI Allocations
Eligible candidates for the FY 2024 UASI program are identified in the table below.

Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSA) in the United States, in accordance with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is publicly available from the United States Census Bureau at Metropolitan and Micropolitan census. gov). THIRA/ SPR results do not impact grant allocations or awards.

The Metropolitan Areas Standardization and Protection ( MAPS) Act of 2021 ( P.L. 117- 219) prohibits automatically updating core-based statistical areas, which are used to delineate MSAs, for grantmaking. The MAPS Act requires that FEMA issue notice- and- comment rulemaking to make any changes. Should changes be necessary in FY 2024, FEMA will issue notice- and- comment rulemaking within the statutorily defined guidelines.

The following table identifies the UASI allocations for each high-risk urban area based on DHS/FEMA’s relative risk methodology pursuant to the Homeland Security Act of 2002, as amended.

In its application, each high- risk urban area, through the state, must include a separate IJ for the National Priority Area with a minimum spend requirement (Enhancing Election Security). All projects related to the minimum spend for the National Priority Area must be included in the IJ. For the National Priority Area with a minimum spend percentage requirement, the funding level in that National Priority Area investment must equal or exceed 3%, calculated as a percentage of the urban area’ s UASI allocation in the table below.

The funding levels across all six National Priority Areas must equal or exceed 30% of the total UASI allocation.

FY 2024 UASI Allocations
State/Territory Funded Urban Area FY 2024 UASI
Allocation
Arizona Phoenix Area $ 4,712, 190
California
Anaheim/Santa Ana Area $ 4,712,190
Bay Area $ 32,754,895
Los Angeles/ Long Beach Area $ 59,395,378
Riverside Area $ 3,500,484
Sacramento Area $ 3,410,728
San Diego Area $ 14,760, 877
Colorado Denver Area $ 3,500,484
District of Columbia National Capital Region $ 45,201,207 Florida
Jacksonville Area $ 1,346,340
Miami/Fort Lauderdale Area $ 13,040,425
Orlando Area $ 3,410,728
Tampa Area $ 3,410,728
Georgia Atlanta Area $ 6,911,212
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16 FY 2024 HSGP NOFO
State/Territory Funded Urban Area FY 2024 UASI
Allocation
Hawaii Honolulu Area $ 1,346,340
Illinois Chicago Area $ 59,395,378
Indiana Indianapolis Area $ 1,476,785
Louisiana New Orleans Area $ 1,476,785
Maryland Baltimore Area $ 3,410,728
Massachusetts Boston Area $ 14,941,233
Michigan Detroit Area $ 4,712,190
Minnesota Twin Cities Area $ 4,712,190
Missouri
Kansas City Area $ 1,476,785
St. Louis Area $ 3,410,728
Nevada Las Vegas Area $ 4,712,190
New Jersey Jersey City/Newark Area $ 16,722,687
New York New York City Area $ 156,131,176
North Carolina Charlotte Area $ 3,410,728
Ohio
Cincinnati Area $ 1,476,785
Cleveland Area $ 1,476,785
Columbus Area $ 1,346,340
Oregon Portland Area $ 3,410,728
Pennsylvania
Philadelphia Area $ 14,941,233
Pittsburgh Area $ 1,476,785
Tennessee Nashville Area $ 1,346,340
Texas
Austin Area $ 1,500,000
Dallas/Fort Worth/Arlington
Area $ 14,941,233
Houston Area $ 21,748, 776
San Antonio Area $ 3,410,728
Virginia Hampton Roads Area $ 3,410,728
Washington Seattle Area $ 5,609,750
Total $ 553,500,000
OPSG Allocations
For FY 2024, DHS/ FEMA will award OPSG funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The FY 2024 OPSG risk assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects. Entities eligible for funding are the state, local, and tribal law enforcement agencies that are located along the border of the United States. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the 7

17 FY 2024 HSGP NOFO
state’ s application as described in Section D, below. The THIRA/ SPR process is not required for OPSG.

For the purposes of OPSG, the risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence.

Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating risk, DHS/ CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas.

Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.

Threat components present in each of the sectors are used to determine the overall threat score. These components are terrorism, criminal aliens, drug trafficking organizations, and alien smuggling organizations.

Effectiveness of the proposed investments will be evaluated based on the recipient’ s investment strategy, budget, collaboration, and past performance.

2. Projected Number of Awards 56

3. Period of Performance: 36 months
Extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to the Preparedness Grants Manual.

4. Projected Period of Performance Start Date( s): 09/01/2024

5. Projected Period of Performance End Date(s): 08/31/2027

6. Projected Budget Period(s)
There will be only a single budget period with the same start and end dates as the period of performance.

7. Funding Instrument Type: Grant
C. Eligibility Information

1. Eligible Applicants
The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants. All 56 states and territories, including any state of the United States, the District of Columbia, the 7

18 FY 2024 HSGP NOFO
Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes through the SAA.

2. Applicant Eligibility Criteria
The SAA is the only eligible applicant.

An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may be deemed ineligible when the person that submitted the application is not: 1) a current employee, personnel, official, staff, or leadership of the non-federal entity; and 2) duly authorized to apply for an award on behalf of the non-federal entity at the time of application.

Further, the Authorized Organization Representative (AOR) must be a duly authorized current employee, personnel, official, staff, or leadership of the recipient and provide an email address unique to the recipient at the time of application and upon any change in assignment during the period of performance. Consultants or contractors of the recipient are not permitted to be the AOR of the recipient.

3. Subawards and Beneficiaries
a. Subaward Allowability
Subawards are allowed under the HSGP. The recipient (the SAA) is awarded, and then any funds passed through to other state or local entities (subrecipients) are considered subawards.
b. Subrecipient Eligibility
Eligible high-risk urban areas for the FY 2024 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous MSAs in the United States. Subawards will be made by the SAAs to the designated high-risk urban areas.

For 2024, each SAA is strongly encouraged to re-evaluate its process for collecting and evaluating subaward applications. FEMA encourages each SAA to minimize the type and quantity of information that it collects as part of the subaward application process, in order to decrease the overall financial and time burden associated with applying for subawards under this grant program. Each SAA should review its subaward application and reduce or eliminate the request for any information that is not needed for legal, financial, or oversight purposes.

In FY 2024, OPSG eligible subrecipients are local units of government at the county level or equivalent level of government and federally recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding. 7

19 FY 2024 HSGP NOFO
In FY 2024, OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier 1 entities are local units of government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to eligibility.

OPSG funding allocations are based on the assessed border security risks as determined by the USBP.
c. Other Subaward Information
Please see the following sections for additional information on requirements or restrictions related to subawards/subrecipients:
x Section D.4 “Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management”;
x Section D.10.b “Program-Specific Required Forms and Information”; x Section D.13 “Funding Restrictions and Allowable Costs”; x Section F.2 “Pass-Through Requirements”;
x Section F.3.b “Ensuring the Protection of Civil Rights”; x Section F.5 “Monitoring and Oversight”;
x Section G.1.f “Environmental Planning and Historic Preservation”; x Section H.1 “Terminations Provisions”;
x Section H.2 “Program Evaluation”; and
x Section H.3 “ Financial Assistance Programs for Infrastructure.” Additionally, please see the Preparedness Grants Manual for further information on requirements or restrictions related to subawards/subrecipients. d. Beneficiaries or Participants
This NOFO and any subsequent federal awards create no rights or causes of action for any participant or beneficiary.

4. Other Eligibility Criteria/Restrictions
a. National Incident Management System ( NIMS) Implementation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS, including implementation of important operational systems defined under NIMS, such as the Incident Command System ( ICS). The list of objectives used for progress and achievement reporting is on FEMA’s website at https://www.fema.gov/emergencymanagers/ nims/implementation- training.

Please see the Preparedness Grants Manual for more information on NIMS. 7

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b. Emergency Management Assistance Compact ( EMAC) Membership In support of the National Preparedness Goal (the Goal), SHSP recipients must belong to, be in, or act as a temporary member of the EMAC, except for the American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to the EMAC at this time. All assets supported in part or entirely with FY 2024 HSGP funding must be readily deployable and NIMS-typed, when possible, to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as Geographic/Geospatial Information Systems, interoperable communications systems, capabilities as defined under the Mitigation Mission Area of the Goal, and fusion centers.
c. Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended ( 6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25% of grant funding appropriated for grants awarded under HSGP’ s authorizing statute are used for LETPAs. For FY 2024, DHS/FEMA is requiring that at least 35% of grant funding appropriated under HSGP is used for LETPA. DHS/ FEMA meets this requirement, in part, by requiring all recipients allocate at least 35% of the combined HSGP funds allocated under SHSP and UASI towards LETPAs, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 35% LETPA allocation may be met by funding projects in any combination of the six National Priority Areas identified above and any other investments. The 35% LETPA allocation requirement is in addition to the 80% pass- through requirement to local units of government and tribes, referenced below. Information Bulletin (IB) 485 includes the most up-to-date information on project selection considerations and allowable activities for LETPA investments and compliments IB 473. Both IBs are applicable to the FY 2024 HSGP NOFO. More information on allowable investments can also be found in the Allowable Costs Matrix section below.

The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds. Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator.

In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and 7

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high- profile events. More information about operational overtime costs can be found in Section D.13 “Funding Restrictions and Allowable Costs” below.

5. Cost Share or Match
There is no cost share or match requirements for the FY 2024 HSGP.

D. Application and Submission Information

1. Key Dates and Times
a. Application Start Date: 04/16/2024
b. Application Submission Deadline: 06/24/2024 at 5 p.m. ET All applications must be received by the established deadline.

FEMA’ s Grants Outcomes System ( FEMA GO) automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the AOR role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission” in Section D of this NOFO.

FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’ s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. “ Timely notification” of FEMA means the following: prior to the application deadline and within 48 hours after the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this NOFO, “DHS Awarding Agency Contact Information.” For technical assistance with the FEMA GO system, please contact the FEMA GO Helpdesk at [email protected] or (877) 585-3242, Monday through Friday, 9:00 AM – 6:00 PM Eastern Time ( ET). For programmatic or grants management questions, please contact your Preparedness Officer or Grants Management Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns, please contact [email protected], Monday through Friday, 9:00 AM – 5:00 PM ET. c. Anticipated Funding Selection Date: No later than August 23, 2024 d. Anticipated Award Date: No later than September 30, 2024 7

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e. Other Key Dates:

2. Agreeing to Terms and Conditions of the Award
By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package
Applications are processed through the FEMA GO system. To access the system, go to https://go.fema.gov/.

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management ( SAM. gov)
Each applicant, unless they have a valid exception under 2 CFR §25.110, must:
a. Be registered in Sam.Gov before application submission. b. Provide a valid UEI in its application.
c. Continue to always maintain an active SAM registration with current information during the federal award process. Note: Per 2 C.F.R. § 25.300, subrecipients are NOT required to go through the full SAM registration process. First- tier subrecipients meaning entities receiving funds directly from the recipient) are only required to obtain a UEI through SAM, but they are not required to complete the full SAM registration in order to obtain a UEI. Recipients may not make subawards unless the subrecipient has obtained and provided the UEI.

Lower-tier subrecipients (meaning entities receiving funds passed through by a higher-tier subrecipient) are not required to have a UEI and are not required to register in SAM.

Applicants are also not permitted to require subrecipients to complete a full registration in SAM beyond obtaining the UEI.

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management ( SAM), and Submit an Application
Applying for an award under this program is a multi-step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to Event Suggested Deadline for Completion
Obtaining Unique Entity Identifier
UEI) number
Four weeks before actual submission deadline
Obtaining a valid Employer
Identification Number (EIN) Four weeks before actual submission deadline Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or updating SAM
registration Four weeks before actual submission deadline Registering Organization in FEMA
GO Prior to beginning application
Submitting complete application in
FEMA GO One week before actual submission deadline
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ensure it does not impact your ability to meet required submission deadlines. Please review the table above for estimated deadlines to complete each of the steps listed. Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding.

To apply for an award under this program, all applicants must:
a. Apply for, update, or verify their UEI number and Employer Identification Number EIN) from the Internal Revenue Service;
b. In the application, provide an UEI number;
c. Have an account with login.gov;
d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;
e. Register in FEMA GO, add the organization to the system, and establish the AOR.

The organization’ s electronic business point of contact ( EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https:// www.fema. gov/ grants/ guidance- tools/fema- go/startup f. Submit the complete application in FEMA GO; and
g. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’ s immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant’ s SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant’ s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’ s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible by contacting [email protected] and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date.
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6. Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity.

For this funding opportunity, FEMA requires applicants to submit applications through FEMA GO.

7. How to Register to Apply
a. General Instructions:

Registering and applying for an award under this program is a multi- step process and requires time to complete. Read the instructions below about registering to apply for FEMA funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process.

Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission.

Organizations must have an UEI number, an EIN, and an active SAM registration to apply for a federal award under this funding opportunity. b. Obtain an UEI Number:

All entities applying for funding, including renewal funding, must have a UEI number. Applicants must enter the UEI number in the applicable data entry field on the SF-424 form.

For more detailed instructions for obtaining a UEI number, refer to: SAM.gov c. Obtain Employer Identification Number
All entities applying for funding must provide an Employer Identification Number EIN). The EIN can be obtained from the IRS by visiting:
https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-anemployer-identification-number-ein-online. d. Create a login.gov account:

Applicants must have a login.gov account in order to register with SAM or update their SAM registration. Applicants can create a login.gov account here:
https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323- a62b99571fd3.
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Applicants only have to create a login.gov account once. For applicants that are existing SAM users, use the same email address for the login.gov account as with SAM.gov so that the two accounts can be linked.

For more information on the login. gov requirements for SAM registration, refer to:
https://www.sam.gov/SAM/pages/public/loginFAQ.jsf.
e. Register with SAM:

All applicants applying online through FEMA GO must register with SAM. Failure to register with SAM will prevent an applicant from completing the application in FEMA GO. SAM registration must be renewed annually. Organizations will be issued a UEI number with the completed SAM registration.

For more detailed instructions for registering with SAM, refer to https:// apply07. grants. gov/ help/ html/ help/ Register/ RegisterWithSAM. htm Note: Per 2 C.F.R. § 25.200, applicants must also provide the applicant’ s immediate and highest-level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

I. ADDITIONAL SAM REMINDERS
Existing SAM.gov account holders should check their account to make sure it is ACTIVE.” SAM registration should be completed at the very beginning of the application period and should be renewed annually to avoid being “ INACTIVE.” Please allow plenty of time before the grant application submission deadline to obtain an UEI number and then to register in SAM. It may be four weeks or more after an applicant submits the SAM registration before the registration is active in SAM, and then it may be an additional 24 hours before FEMA’s system recognizes the information.

It is imperative that the information applicants provide is correct and current.

Please ensure that your organization’ s name, address, and EIN are up to date in SAM and that the UEI number used in SAM is the same one used to apply for all other FEMA awards. Payment under any FEMA award is contingent on the recipient’ s having a current SAM registration.

II. HELP WITH SAM
The SAM quick start guide for new recipient registration and SAM video tutorial for new applicants are tools created by the General Services Administration GSA) to assist those registering with SAM. If applicants have questions or concerns about a SAM registration, please contact the Federal Support Desk at https://www.fsd.gov/fsd-gov/home.do or call toll free (866) 606-8220. 7

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f. Register in FEMA GO, Add the Organization to the System, and Establish the AOR:

Applicants must register in FEMA GO and add their organization to the system. The organization’ s electronic business point of contact (EBiz POC) from the SAM registration may need to be involved in this step. For step- by-step instructions, see https://www.fema.gov/grants/guidance-tools/fema-go/startup Note: FEMA GO will support only the most recent major release of the following browsers:
x Google Chrome
x Internet Explorer
x Mozilla Firefox
x Apple Safari
x Microsoft Edge
Users who attempt to use tablet type devices or other browsers may encounter issues with using FEMA GO.

8. Submitting the Application
Applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NOFO, “Content and Form of Application Submission.” The Standard Forms (SF) may be accessed in the Forms tab under the https://grants.gov/forms/forms-repository/sf-424-family Applicants should review these forms before applying to ensure they have all the information required.

After submitting the final application, FEMA GO will provide either an error message or a successfully received transmission in the form of an email sent to the AOR that submitted the application. Applicants using slow internet connections, such as dial-up connections, should be aware that transmission can take some time before FEMA GO receives your application.

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled “Content and Form of Application Submission” under Section D of this NOFO.

9. Timely Receipt Requirements and Proof of Timely Submission All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the AOR role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission on the date and time that FEMA GO received the application.

Applicants who experience system-related issues will be addressed until 3:00 PM ET on the date applications are due. No new system- related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted.
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10. Content and Form of Application Submission
a. Standard Required Application Forms and Information
Generally, applicants have to submit either the non-construction forms (i.e., SF-424A and SF-424B) or construction forms ( i.e., SF- 424C and SF- 424D), meaning that applicants that only have construction work and do not have any non-construction work need only submit the construction forms ( i.e., SF-424C and SF-424D) and not the non-construction forms (i.e., SF-424A and SF-424B), and vice versa. However, applicants who have both construction and non- construction work under this program need to submit both the construction and non-construction forms.

The following forms or information are required to be submitted via FEMA GO. The Standard Forms ( SF) are also available at https:// grants. gov/forms/ formsrepository/sf-424-family x SF-424, Application for Federal Assistance
x Grants.gov Lobbying Form, Certification Regarding Lobbying x SF- 424A, Budget Information ( Non- Construction)
o For construction under an award, submit SF-424C, Budget Information (Construction), in addition to or instead of SF-424A x SF-424B, Standard Assurances (Non-Construction)
o For construction under an award, submit SF- 424D, Standard Assurances (Construction), in addition to or instead of SF-424B x SF-LLL, Disclosure of Lobbying Activities
b. Program- Specific Required Forms and Information
The following program-specific forms or information are required to be submitted in FEMA GO:
x Investment Justification ( SHSP and UASI)
x Concept of Operations (OPSG)
x Operations Orders (OPSG)
x Detailed Budgets
I. IJ DEVELOPMENT: SHSPAND UASI
As part of the FY 2024 HSGP application process for SHSP and UASI funds, applicants must develop formal IJs that address the proposed investments. Failure to fulfill all of the terms contained in this section will be considered by DHS/ FEMA in its evaluation of the effectiveness of the IJs submitted to meet the minimum percent spend requirement for the National Priority Areas. Failure to sufficiently align projects to the National Priority Areas and meet the minimum percent spend requirement will result in funds being placed on hold until those issues are addressed.

FY 2024 SHSP and UASI applications must include one ( 1) IJ and at least one ( 1) respective project for the one National Priority Area with a minimum spend requirement ( Enhancing Election Security) identified in this NOFO. This IJ must also meet or exceed the minimum percent spend requirement based on the 7