CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
4. Exhibit A - Policy No. 26-02
RESOLUTION NO. 26-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO ADOPTING A POLICY ADDRESSING DISRUPTION OF
TELEPHONIC OR INTERNET SERVICE DURING PUBLIC MEETINGS
FOR COMPLIANCE WITH SENATE BILL 707
RECITALS
WHEREAS, the Ralph M. Brown Act (Government Code Section 54950 et seq.) establishes requirements for open and public meetings of local legislative bodies; and WHEREAS, Senate Bill 707 (2025) amended the Brown Act to update teleconferencing and accessibility requirements, including provisions related to remote participation in public meetings; and
WHEREAS, Government Code Section 54953.4 requires eligible legislative bodies, on or before July 1, 2026, to adopt a policy addressing disruptions of telephonic or internet service during meetings conducted with remote participation; and WHEREAS, adoption of a disruption policy is necessary to ensure compliance with state law and promote transparency and continuity of public meetings; and WHEREAS, the proposed Disruption of Telephonic or Internet Service Policy has been prepared in accordance with Government Code Section 54953.4 and is attached hereto as Exhibit A; and
WHEREAS, this action is not a project pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(5).
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. The City Council hereby adopts the Disruption of Telephonic or Internet Service Policy attached hereto as Exhibit A.
SECTION 2. The City Clerk is authorized and directed to implement the policy in coordination with City staff and legal counsel.
SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.
RESOLUTION NO. 26-49
APPROVED AND ADOPTED THIS 24th DAY OF JUNE 2026.
_______________________________
Geogina Tamayo, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-49 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 24th day of June 2026 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
EXHIBIT:
Exhibit A - Disruption of Telephonic or Internet Service Policy
CITY OF MONTEBELLO
POLICY NO. 26-01: DISRUPTION OF TELEPHONIC OR INTERNET SERVICE
DURING PUBLIC MEETINGS
SECTION 1. BACKGROUND
Senate Bill 707 (2025) amended the Ralph M. Brown Act to require eligible legislative bodies to adopt, on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevent members of the public from attending or observing a meeting remotely. This policy is adopted to comply with Government Code Section 54953.4 and to ensure continuity of public participation during technical disruptions.
SECTION 2. PURPOSE
This policy establishes procedures for responding to disruptions in telephonic or internet services that provide two-way remote public access to meetings of the Montebello City Council, as required by Government Code Section 54953.4. The policy is intended to promote transparency, public participation, and continuity of government operations during technology disruptions.
This policy is not intended to address disruptions caused by members of the public attending a meeting in person or conduct that otherwise interferes with the orderly conduct of a meeting.
SECTION 3. DEFINITIONS
For purposes of this policy:
A. "Disruption" means any failure, outage, interruption, or technical issue that prevents members of the public from attending, observing, or participating in a meeting through the City's remote access services.
B. "Remote Access Services" means the two-way telephonic service and/or two-way audiovisual platform used by the City to provide real-time remote public attendance, observation, and participation in City Council meetings.
POLICY NO. 26-01: DISRUPTION OF TELEPHONIC OR INTERNET SERVICE DURING
PUBLIC MEETINGS
SECTION 4: APPLICABILITY
This policy applies to all open and public meetings of the Montebello City Council at which remote public participation is offered or required pursuant to the Ralph M. Brown Act.
SECTION 5. PROCEDURES IN THE EVENT OF SERVICE DISRUPTION
5.1 RESPONSE TO SERVICE DISRUPTION
If the City Clerk determines, or is informed, that a disruption to the City's remote access services has occurred that prevents members of the public from observing or participating in a meeting remotely:
A. The City Clerk shall immediately notify the Mayor or presiding officer of the disruption.
B. The Mayor or presiding officer shall announce the disruption, if practicable, to meeting attendees.
C. The Mayor or presiding officer may call for a recess of the open session or convene the City Council into closed session, as otherwise permitted by law.
D. City staff shall immediately begin efforts to diagnose and restore the disrupted service.
E. The meeting shall remain in recess for at least one hour or until service is restored, whichever occurs first. The recess period may be extended if restoration efforts remain ongoing.
5.2 EFFORTS TO RESTORE SERVICE
The City shall make good-faith efforts to restore remote access services, which may include, but are not limited to:
• Troubleshooting teleconferencing or meeting platform software; • Resetting, replacing, or reconfiguring audiovisual equipment; • Attempting alternative internet or connection methods; • Contacting information technology staff, service providers, or technical support personnel;
• Switching to backup equipment or alternative meeting platforms, if available.
The City Clerk, or designee, shall document the restoration efforts undertaken.
SECTION 6. RECONVENING THE OPEN SESSION
6.1 TIMING
The City Council may reconvene the open session after at least one hour has elapsed from the time of the disruption or as soon as service has been restored, whichever occurs first.
POLICY NO. 26-01: DISRUPTION OF TELEPHONIC OR INTERNET SERVICE DURING
PUBLIC MEETINGS
6.2 SERVICE RESTORED
If remote access services are restored before or at the time the meeting reconvenes, the meeting shall continue as normal.
A. Adjourn the meeting to a future date and time; or
B. Continue the meeting in open session by adopting, through a roll-call vote, the following finding or a substantially similar finding:
"The Montebello City Council has made good-faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access." Upon adoption of the finding, the City Council may continue the meeting despite the fact that remote access services have not been restored.
SECTION 7. RECORDKEEPING
The City Clerk shall enter a statement into the meeting minutes documenting:
A. The nature and time of the disruption;
B. The restoration efforts undertaken;
C. The time the meeting was reconvened, if applicable; and D. Any findings adopted pursuant to Section 6.3.
SECTION 8. REVIEW AND AMENDMENTS
This policy may be amended by the City Council at a duly noticed public meeting conducted in accordance with the Ralph M. Brown Act.
APPROVED AND ADOPTED THIS 24TH DAY OF JUNE 2026.
RESOLUTION NO. 26-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO ADOPTING A PUBLIC AGENDA TRANSLATION
POSTING BOARD POLICY PURSUANT TO SENATE BILL 707
RECITALS
WHEREAS, the Ralph M. Brown Act (Government Code Section 54950 et seq.) establishes requirements for open and public meetings of local legislative bodies; and WHEREAS, Senate Bill 707 amended Government Code Section 54953.4 to require legislative bodies to make available a publicly accessible location for members of the public to post translated versions of meeting agendas; and WHEREAS, the City of Montebello has established a public agenda translation posting board adjacent to its official agenda posting location; and WHEREAS, the City is not responsible for the content or accuracy of agenda translations posted by members of the public; and
WHEREAS, the City Council desires to adopt a formal policy governing the use of the public agenda translation posting board.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. The City Council hereby adopts the Public Agenda Translation Posting Board Policy attached hereto as Exhibit A.
Section 2. The City Clerk is authorized and directed to administer and implement the policy.
SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.
RESOLUTION NO. 26-50
APPROVED AND ADOPTED THIS 24th DAY OF JUNE 2026.
_______________________________
Geogina Tamayo, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-50 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 24th day of June 2026 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
EXHIBIT:
Exhibit A – Public Agenda Translation Posting Board Policy Policy
CITY OF MONTEBELLO
POLICY NO. 26-02
PUBLIC AGENDA TRANSLATION POSTING BOARD POLICY
Purpose
This policy establishes procedures for the public posting of translated City Council agendas pursuant to Government Code Section 54953.4(c)(3)-(4).
Policy
1. The City shall maintain a public agenda translation posting board in reasonable proximity to the City's official agenda posting location.
2. Members of the public may post translated versions of City Council agendas after the official agenda has been posted by the City.
3. The posting board shall be available for public access and viewing.
4. The City is not responsible for reviewing, verifying, endorsing, or certifying the accuracy of translations posted by members of the public.
5. The posting board may only be used for translated City Council agendas.
6. City staff may remove:
• Materials that are not translated City Council agendas; • Duplicative or outdated postings; or
• Materials containing obscene, threatening, discriminatory, or unlawful content.
Notice
The following notice shall be displayed on the posting board:
"NOTICE REGARDING TRANSLATED AGENDAS
Pursuant to Government Code Section 54953.4, this bulletin board is designated solely for the posting of translated versions of City Council agendas.
Translations posted in this space are provided by members of the public. The City of Montebello does not verify, review, endorse, certify, or otherwise guarantee the accuracy or completeness of any translation posted.
For official agendas, meeting notices, and participation information, please refer to the City's official posting locations, website, or the City Clerk's Office."
ITEM # 10
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Ramon Figueroa, Director of Human Resources
SUBJECT: ADOPT RESOLUTION NO. 26-48 APPROVING AN AMENDMENT TO THE 2024 - 2027 MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF MONTEBELLO AND THE MONTEBELLO POLICE
OFFICERS’ ASSOCIATION
DATE: June 24, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Adopt Resolution No. 26-48 approving an Amendment to the Memorandum of Understanding (MOU) between the City of Montebello and Montebello Police Officers’ Association (MPOA) effective July 1, 2024, through June 30, 2027, to approve the revised MOU Exhibit A; and
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The approval of the amendment to the 2024-2027 Memorandum of Understanding (MOU) between the City and the Montebello Police Officers' Association (MPOA) does not have a fiscal impact.
BACKGROUND/DISCUSSION:
The City and the Montebello Police Officers’ Association mutually agreed to amend the Police Department Rotation Agreement, a document that is memorialized within the MOU as Exhibit A. The objective of the Police Department Rotation Agreement is to formalize the Police Corporal program and set parameters for special assignments for Police Corporals and Police Officers. The changes made to the Police Department Rotation Agreement were introduced by the MPOA Board and supported by the Police Chief to
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
clarify existing processes, recognize organizational growth, and ensure the MOU accurately reflects the current structure and operational needs of the department.
The title of the document has been updated to Montebello Police Department Corporal Guidelines and Rotation Plan, and the following areas of the agreement have been updated:
Law Enforcement Experience (Page 1)
• The required years of lateral law enforcement experience have been changed from four (4) years to three (3) years.
• Additional language was added clarifying that prior service with agencies that do not provide traditional field patrol or investigative experience does not count toward eligibility for the Corporal Program. Examples include court, custody, transit, airport, port, and school police agencies.
Selection Process for Specialized Units (Page 4)
• Additional language was added to further define and clarify the selection process for specialized unit assignments.
Transfer Positions (Page 5)
• The Parks Services Unit was added to the list of transfer positions.
Community Engagement Team (Page 9)
• Language was added to reflect the creation of the Community Engagement Team (CET) and its components, including the Mental Health Unit, Community Relations Unit, Parks Services Unit, and other related community engagement functions.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff recommends the City Council adopt Resolution No. 26-48 approving the Amendment to the 2024-2027 MOU between the City and MPOA for the period of July 1, 2024 to June 30, 2027, and direct staff to take such additional related action that may be desirable.
ATTACHMENT(S)
1. Attachment A - Resolution - MPOA Amendment 2026
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
2. Exhibit A - MPOA 2026 corporal guidelines and rotation plan
ATTACHMENT A
RESOLUTION NO. 26-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO APPROVING AN AMENDMENT TO THE 2024 - 2027 MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF MONTEBELLO AND THE
MONTEBELLO POLICE OFFICERS’ ASSOCIATION
RECITALS
WHEREAS, the City of Montebello values the work of all its employees and seeks to maintain fair and mutually beneficial terms and conditions of employment for the good of the City and the employees, and
WHEREAS, representatives of the City and representatives of the bargaining unit named above have met, conferred, and mutually agreed to amend The Police Department Rotation Plan, Exhibit A within the 2024-2027 Memorandum of Understanding between the City of Montebello and the Montebello Police Officers’ Association, and WHEREAS, the City and the Montebello Police Officers’ Association agree to terms and conditions of the amended document, titled Montebello Police Department Corporal Guidelines and Rotation Plan, attached as Exhibit A, and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1: The Amendment to the 2024-2027 Memorandum of Understanding between the City of Montebello and the Montebello Police Officers’ Association is hereby approved and shall be effective June 25, 2026.
SECTION 2: That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED THIS 24TH DAY OF JUNE 2026.
_______________________________
Georgina Tamayo, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
RESOLUTION NO. 26-48
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-48 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor, and attested by the City Clerk at a regular meeting of said Council held on the 24th day of June 2026 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 11
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Luis Lopez, Police Chief
SUBJECT: AUTHORIZE ISSUING REQUEST FOR PROPOSALS (RFP) NO. 26-16
FOR RED LIGHT CAMERA SERVICES
DATE: June 24, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Authorize issuing Request for Proposals (RFP) No. 26-16 for red-light camera services; and
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The agreement resulting from this Request for Proposals (RFP) will be funded through the Police Department’s Traffic Contract Services, Account No. 100-80-810-6040.10 (General Fund, Police, Traffic, Other Contract Services) for Fiscal Year 2026–2027. The adopted FY 2026-27 budget includes appropriations for red light camera services.
Therefore, a budget amendment is not needed as part of the recommended actions.
BACKGROUND/DISCUSSION:
The Montebello Police Department currently has a contract set to expire June 30, 2026, to administer and operate the City’s Red Light Photo Enforcement Program at eight (8) strategically identified intersections and corresponding approaches throughout the City.
Due to limited departmental resources available for conventional traffic enforcement operations, the automated enforcement system serves as a critical force multiplier, enhancing roadway safety by significantly reducing red-light violations and traffic-related collisions.
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
The City is soliciting proposals from qualified and experienced contractors to provide comprehensive red-light camera enforcement services. The selected contractor shall furnish all labor, supervision, equipment, materials, traffic control, and safety measures necessary to successfully perform the required services. The resulting agreement will consist of an initial three (3) year term, with the option for the City to extend the agreement for up to two (2) additional one-year terms, for a maximum total contract duration of five (5) years.
Request for Proposals No. 26-16 (Attachment A) outlines the scope of work, which includes, but is not limited to, the installation, maintenance, repair, and replacement of red-light camera systems; coordination with City personnel; implementation of traffic control measures; site restoration and disposal of materials; and preparation of all required project documentation. The contractor selected through the competitive RFP process will be required to provide high-quality equipment and services and comply with all applicable prevailing wage laws and regulations.
The proposed schedule for the RFP process is as follows:
• RFP Release Date: June 25, 2026
• Deadline for Questions from Prospective Vendors: July 7, 2026, at 12:00 p.m.
PST
• Proposal Submission Deadline: July 16, 2026, at 11:00 a.m. PST ENVIRONMENTAL:
N/A
ANALYSIS:
Issuing RFP No. 26-16 (Attachment A) will enable the City to competitively procure the services of a qualified contractor to provide comprehensive red-light camera enforcement services on an as-needed basis. The RFP process is intended to ensure:
• Timely and efficient response to red-light camera system service and maintenance needs;
• Compliance with all applicable laws, regulations, safety standards, and prevailing wage requirements;
• Delivery of high-quality expertise, equipment, and materials; • Minimal disruption to the public and surrounding traffic during installation and maintenance activities; and
• Fiscal responsibility through a fair and competitive procurement process Proposals submitted in response to the RFP will be evaluated based on the following
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
criteria: consultant qualifications and experience (65%), reputation and references (15%), and proposed fees and cost competitiveness (20%). The City reserves the right to conduct interviews, request additional or clarifying information, and accept or reject any proposal, in whole or in part, as determined to be in the best interest of the City.
SUMMARY:
Staff recommend the City Council authorize issuance of RFP No. 26-16 (Attachment A) for red-light camera services. The competitive solicitation process will enable the City to secure the services of a qualified contractor to provide reliable and effective red-light camera enforcement services while ensuring fiscal responsibility, operational efficiency, and continued public safety.
ATTACHMENT(S)
1. Attachment A- RFP 26-16 Redlight Camera Services
1 CITY OF MONTEBELLO
Request for Proposals
RFP No. 26 – 16
Redlight Camera Services
Release Date: Thursday, June 25, 2026
Questions Due: Tuesday, July 7, 2026, at 12:00 p.m. PDT Due Date: Thursday, July 16, 2026, at 11:00 a.m. PDT
2 [THIS PAGE IS INTENTIONALLY LEFT BLANK]
3 TO PROSPECTIVE PROPOSERS
The City of Montebello (“City”) invites proposal submissions under this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.
DATE OF SOLICITATION
June 25, 2026
PROJECT
Redlight Camera Services
PROPOSAL OWNER
City of Montebello – Police Department
1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Chief Luis Lopez, Montebello Police Department
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]
PROPOSAL CONTACT
City of Montebello – Police Department
1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Briannon Padilla, Management Analyst
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, July 16, 2026, at 11:00 a.m. PST. Prospective consultants must register their business with PlanetBids before being able to view or submit a response. To access the City's PlanetBids Portal, please go to:
https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839
4 Table of Contents Page
1.0 Notice Inviting Proposals 5
2.0 Introduction/About the City of Montebello 6
3.0 Timeline 6
4.0 Purpose 6
5.0 Scope of Work 7
6.0 Consultant Qualifications 9
7.0 Proposal Submittal 11
8.0 Evaluation of Proposal 11
9.0 Proposal Protests 12
10.0 Execution of Agreement 14
11.0 Insurance 14
12.0 Non-Commitment of City 16
13.0 Labor Requirements 16
14.0 Records 17
15.0 Subcontractors 17
16.0 Modifications/Changes 17
17.0 Disclosure of Information 17
18.0 Ex-Parte Communications 17
19.0 City of Montebello Rights 18
Appendix A – Proposal Content and Format
Appendix B – Cost Proposal
Appendix C – Sample Professional Services
Agreement Appendix D – Reference Sheet
Appendix E – Required Bidder Information
1.0 Notice Inviting Proposals
The City of Montebello (the “City”) is seeking proposals from qualified consultants to provide Photo Red Light Enforcement Services for the City of Montebello. The purpose of this Request for Proposal (RFP) is to select a qualified contractor to provide all labor, equipment, software, installation, maintenance, citation processing support, reporting, training, and related services necessary to operate and maintain the City’s Photo Red Light Enforcement Program.
Services must be formed in accordance with the specifications, terms, and conditions identified in Request for Proposals (RFP) 26-16. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.
To view the complete RFP package, please visit:
https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839 Prospective consultants must register with PlanetBids before being able to view or submit a response.
Questions must be submitted by Tuesday, July 7, 2026, at 12:00 p.m. PDT. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, July 16, 2026, at 11:00 a.m. PDT.
Responses will be evaluated to determine the Consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described. The City reserves the right to accept or reject any and all proposals. 5
6 2.0 Introduction
The City of Montebello invites qualified consultants to provide Photo Red Light Enforcement Services for the City of Montebello. The purpose of this Request for Proposal (RFP) is to select a qualified contractor to provide all labor, equipment, software, installation, maintenance, citation processing support, reporting, training, and related services necessary to operate and maintain the City’s Photo Red Light Enforcement Program.
About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a city in the County of Los Angeles. Founded in 1899 and incorporated in 1920, the City is an 8.37 square mile General Law City located approximately 11 miles east of Downtown Los Angeles.
Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles. It is a full-service City that provides a long list of services, employing approximately 600 full-time and part-time employees in public safety, transit, and non-safety functions.
3.0 Timeline
• Release RFP Thursday, June 25, 2026
• Online Q&A Deadline Tuesday, July 7, 2026 at 12 p.m. PST • Deadline to Submit Responses Thursday, July 16, 2026 at 11 a.m. PST • City Review of Submissions Summer 2026
• Notifications Sent to Consultants Summer 2026
• Award Summer-Fall 2026
4.0 Purpose
The purpose of this solicitation is to identify a qualified Consultant to assist the City with the knowledge and expertise in all aspects of the services requested in this RFP. The City is seeking proposals from qualified to provide Photo Red Light Enforcement Services for the City of Montebello. The purpose of this Request for Proposal (RFP) is to select a qualified contractor to provide all labor, equipment, software, installation, maintenance, citation processing support, reporting, training, and related services necessary to operate and maintain the City’s Photo Red Light Enforcement Program.
The City currently operates a Red-Light Enforcement Program at six (6) intersections with eight (8) monitored approaches. The selected vendor shall provide a turnkey red light photo
enforcement solution that complies with all applicable California laws and regulations.
The objectives of the program are to:
7 • Reduce traffic collisions and red-light violations; • Improve public safety at signalized intersections;
• Encourage voluntary compliance with traffic laws;
• Provide reliable enforcement technology and citation support services; • Support the Montebello Police Department Traffic Bureau with efficient and effective red-light enforcement operations.
The City reserves the right to expand the program to additional intersections and approaches during the term of the agreement.
5.0 Scope of Work/Services
The selected vendor shall provide comprehensive Photo Red Light Enforcement Services, including but not limited to the following:
1. Provide all labor, supervision, software, hardware, equipment, materials, installation, maintenance, monitoring, communication systems, and support necessary to implement and operate the City’s Red Light Enforcement Program.
2. Furnish, install, operate, and maintain digital red-light camera systems at designated intersections and approaches identified by the City.
3. Provide a fully operational turnkey system capable of capturing highresolution digital images and video of vehicles violating red-light traffic laws.
4. Configure systems capable of capturing the front and rear of the violator vehicle, including the driver’s face, license plate, and traffic signal indication.
5. Install all poles, sensors, underground conduit, wiring, communication systems, and related equipment necessary for proper operation of the system.
8 6. Coordinate all installation and maintenance work with the City of Montebello and comply with all applicable federal, state, county, and local regulations.
7. Provide ongoing system monitoring, preventive maintenance, troubleshooting, repairs, software updates, and replacement of malfunctioning equipment.
8. Maintain uninterrupted operation of all camera systems and provide response times for repairs consistent with industry standards.
9. Provide a secure web-based citation review system accessible by authorized Montebello Police Department personnel.
10.Provide image and video processing services necessary to support issuance of citations in compliance with California Vehicle Code requirements.
11.Provide access to DMV registration information and citation processing support services as permitted by law.
12.Provide secure internet access for violators to review citation images and video evidence.
13.Maintain proper chain-of-custody procedures for all digital evidence.
14.Provide monthly and annual reports including, but not limited to:
• Number of violations captured;
• Number of citations issued;
• Number of rejected violations;
• Citation disposition statistics;
• System uptime and maintenance activity;
• Revenue and operational reports as requested by the City.
15.Provide training for Montebello Police Department personnel regarding system operation, citation review procedures, reporting functions, and system administration.
9 16.Provide expert witness testimony and technical support for administrative hearings and court proceedings as required.
17.Assist the City with public education and community awareness efforts regarding the Photo Red Light Enforcement Program.
18.Provide proof of insurance, licenses, certifications, and any required permits prior to commencement of services.
19.Ensure all services comply with California Vehicle Code requirements and all applicable state and federal regulations.
20.Provide a dedicated program manager to coordinate operations with the Montebello Police Department.
6.0Consultant Qualifications
The contractor shall demonstrate experience and qualifications in automated traffic enforcement and photo red light enforcement services for municipalities and public agencies.
The contractor shall:
1. Possess a minimum of five (5) years of experience providing automated red-light enforcement services;
2. Demonstrate successful implementation and operation of similar programs for California municipalities or comparable public agencies;
3. Demonstrate experience with installation, maintenance, and operation of red-light camera systems;
4. Demonstrate the ability to provide secure citation processing and evidence management systems;
5. Provide references for comparable projects completed within the last five (5) years;
6. Demonstrate the financial stability and operational capacity necessary to support the program;
10 7. Demonstrate the ability to provide ongoing maintenance, technical support, training, and court support services.
Licensing and Compliance Requirements
The contractor shall comply with all applicable federal, state, and local laws, regulations, ordinances, and court requirements governing automated traffic enforcement systems.
The contractor shall provide:
• Current business license;
• Proof of insurance meeting City requirements;
• Any applicable California contractor licenses;
• Evidence of compliance with California Vehicle Code provisions related to automated red-light enforcement systems;
• Documentation of data security and evidence retention policies; • Documentation regarding chain-of-custody procedures for digital evidence;
• Documentation regarding employee training and certification programs.
The contractor shall ensure all personnel assigned to the project are appropriately trained in:
• Automated traffic enforcement system operations;
• Digital evidence handling procedures;
• Citation processing requirements;
• California Vehicle Code requirements;
• Court testimony and evidence procedures;
• Traffic safety and public interaction.
PREVAILING WAGES RATES
11 It shall be mandatory upon the Contractor to whom the agreement is awarded to pay not less than the prevailing rates of wages to all workers employed by him in the execution of the agreement. The Contractor will be required to comply with the California Labor Code, Article 2, Section 1770 through 1780 inclusive and Article 5, Section 1810 through 1861 inclusive (Laws and Regulations governing the payment of prevailing wages). The Contractor shall pay its employees the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Contractor and any of their subcontractors shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the- actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed. The payroll records shall be certified, available for inspection, and copies thereof furnished with the payment requests as prescribed in Section 1776 of the Labor Code. Contractor shall keep the City informed as to the location of the records and shall be responsible for the compliance with these requirements by all subcontractors.
Background Check
Consultant representatives working on-site and in some remote capacities, will be required to undergo a background check conducted by the City.
7.0 Proposal submittal
Please review Appendix A - Proposal Format and Content, attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.
Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Consultants planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.
8.0 Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method which will include the following steps:
A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.
B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals using a combined score based on the
12 following:
i. Qualifications as they relate to this project - 65%
a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Montebello
d. Experience of personnel assigned to the work
e. Communication Skills
f. Interview, if required
ii. Reputation for integrity and competence – 15%
a. Positive Reference Checks
b. Work Samples
iii. Proposed fees for services – 20%
The City reserves the right to request and obtain, from one or more proposers, supplementary information as may be necessary for the City to analyze the proposal pursuant to selection criteria. Upon completion of the evaluation phase, the City may select those consultants for interviews whose proposals and qualifications most closely conform to the requirements of this RFP and provide the best value to the City.
9.0 Protest Procedures
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal due date deadline must be filed in writing or by email no later than ten (10) working days before the due date. The most common types of protest that might be filed before a proposal due date include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal due date.
When a protest is filed before a scheduled proposal due date, certain steps must be followed:
A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal due date). All protests must be filed with the Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:
Mail:
Michael Solorza, Director of Finance
City of Montebello
13 Attn: Department of Finance
1600 W. Beverly Blvd
Montebello, CA 90640
or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.
C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.
D. All potential proposers will be advised of a pending protest.
E. The City shall not review proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.
The City will respond in writing within ten (10) working days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.
After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.
Proposal Protest Procedures (After Proposal Due Date/Post Award) A protest filed after a proposal deadline/due date must be filed within three (3) working days after the proposal deadline/due date. The City will grant the protesting Consultant a fair review and shall have up to ten (10) working days to review the protest and render its decision.
14 10.0 Execution of Agreement
The resulting agreement (see attached sample) shall be signed by the successful Vendor and returned within the required insurance within ten (10) business days after the City has provided written notice that the Vendor has been awarded. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.
Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.
11.0 Insurance
The Consultant selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:
A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.
If requested, the "City of Montebello, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.
B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the Consultant has not owned autos, Code 8 (hired) and 9 (non-owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.
If an automobile is not necessary to perform services, the Firm must submit a written request for a waiver of this requirement.
C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim, $4,000,000
15 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.
D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.
Required Insurance Documentation
Certificate of Insurance
The Certificate Holder must be listed as follows:
City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640
Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:
Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be endorsed to the Consultant’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.
Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be canceled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).
Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or selfinsurance, primary or excess, maintained by or available to the City or its officials, employees, and agents.
Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.
16 In general, any contract deemed sole source, professional/professional services, involves the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.
Consultants may request a waiver or modification of these insurance requirements.
Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-bycase basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.
12.0 Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.
13.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.
B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.
C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.
D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.
17 14.0 Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.
15.0 Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.
16.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement’s requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.
17.0 Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.
B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.
18.0 Ex-Parte Communications
Consultant and Consultant representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.
18 This restriction does not prohibit Consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.
19.0 City of Montebello Rights
At its discretion, the City reserves the right to:
A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:
i. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services. iii. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.
B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Cancel the entire RFP;
E. Issue subsequent RFPs; or
F. Waive any errors or informalities in any proposal to the extent law permits.
Please review:
Appendix A – Proposal Content and Format
Appendix B – Cost Proposal
Appendix C– Sample Professional Services Agreement
Appendix D – Reference Sheet
Appendix E – Required Bidder Information
Appendix “A”
Proposal Content and Format
Proposal Content
The consultant shall be responsible for preparing a compelling, clear, and concise proposal.
The City is requesting Redlight Camera Services, which contains at a minimum the following information:
1. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the vendor's availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the vendor and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project.
2. Project Understanding and Approach - Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully, methodologies and technologies you would employ, key milestones and processes you would employ. Describe what information you would expect the City to supply.
3. Relevant Experience - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the vendor should provide a list of the most recent projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the consultant has performed similar services of similar size, scope, and complexity.
Using Appendix C – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.
Resumes may also be included in this section for any key staff associated with project.
4. Proposed Scope of Services - Please provide a proposed Scope of Services, based on the Scope of Work contained in this RFP; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables, milestones, and tasks.
5. Conflict of Interest Statement – The vendor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the vendor does not have any such conflicts, a statement declaring such should be included in their submission.
6. Cost Proposal – Cost proposal should include the following:
Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request for proposals. The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should be inclusive of all meetings, conference calls, site visits and deliverables. The budget should include a list of anticipated reimbursable expenses with rates charged for each.
Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFP. These schedules should include hourly rates and number of hours anticipated for each staff level; as well as out-of-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should have a direct relationship to the total all-inclusive maximum price.
Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the Contractor. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.
All proposals must be submitted using the PlanetBids Portal by Thursday, July 16, 2026, at 11:00 AM PDT. It is highly encouraged that proposals are submitted ahead of the deadline to avoid any technical difficulties that might be encountered while using the portal.
Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed nonresponsive.
Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper.
Font Times New Roman Font (preferred), 12pt font size. The thirty (30) page-requirement does not include cover letter/letter of transmittal, or any items included as additional attachments. Proposals should also include the following:
1. Title Page showing the request for proposals subject; the vendor’s name; the name, address, email and telephone number of the contact person; and the date of the proposal.
2. Table of Contents identifying the items/section listed in the “Proposal Content and Format” section of this RFP.
3. Detailed proposal following the order set forth in the "Proposal Content and Format" of this RFP.
19 Appendix“B”
Cost Proposal
Company Name: ______________________________________________ Representative Name: _________________________________________ Signature: _____________________________________________________ Location
Year 1
Annual Cost
Year 2 Annual
Cost
Year 3 Annual
Cost
Garfield Ave. & Beverly Blvd.
N. Garfield Ave. & Via Campo
(East)
N. Garfield Ave. & Via Campo
(North)
Beverly Blvd. & Montebello Blvd.
N. Montebello Blvd.& Paramount Blvd
(North)
N. Montebello Blvd.& Paramount Blvd
(South )
Washington Blvd. & Greenwood Ave.
Montebello Blvd & Whittier Blvd.
TOTAL: _________________ _________________
Year 1 Annual Cost Year 2 Annual Cost
________________
Year 3 Annual Cost
20 Appendix “C”
Sample Professional Services Agreement
[See Next Page]
CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. _____
WITH ______________
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on _____________, 2026 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and (CONSULTANT NAME) (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”
RECITALS
WHEREAS, the CITY desires to retain a qualified professional consultant to provide services
WHEREAS, the CONSULTANT submitted a response to the RFP; and WHEREAS, the City evaluated the responses and determined that the Consultant will meet the requirements in a satisfactory manner.
NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT
DOCUMENTS
A. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:
a. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.
b. RFP -xxx
c. Proposal referenced and Best Final Offer received by the successful proposer.
d. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.
B. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.
SECTION 2. SERVICES / COMPENSATION.
A. All terms, conditions, requirements, and provisions of the services in RFP and consultant’s responses, as such is set forth fully in Exhibit “A” hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties.
To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.
B. The CONSULTANT shall provide to the CITY all labor, equipment, materials and incidental necessary to provide services, as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter
“Professional Services”).
C. The CONSULTANT shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “B” and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONSULTANT shall no incur fees or costs which exceed the Compensation without the prior written consent of the CITY.
SECTION 3. TERM.
a. This Agreement shall commence upon issuance of a written “Notice to Proceed” (as further defined below) by the CITY and shall expire on June 30, 2027, from the Effective Date, unless terminated earlier as hereinafter provided.
This Agreement may be extended through June 30, 2029, with mutual agreement from both parties.
b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed issued by CITY’s applicable, department head.
SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein. b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Consultant hereunder, in meeting its obligations under this Agreement.
c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subconsultants to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultants shall be the sole and exclusive responsibility of the CONSULTANT.
e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorneyclient privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.
SECTION 5. WORK PRODUCT.
a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY.
b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 6. EXTRA SERVICES.
No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).
SECTION 7. CITY SUPERVISION.
The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of this agreement by the City Manager.
SECTION 8. TERMINATION.
In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, the CONSULTANT shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving thirty (30) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the
Parties agree that the CONSULTANT shall be reimbursed for any “non-refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.
SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.
No regular employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.
SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.
No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.
SECTION 11. INDEPENDENT CONSULTANT.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subconsultants for injury or sickness arising out of performing services hereunder.
b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to the CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subconsultants with workers’ compensation insurance or any other insurance.
SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY. a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the
CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subconsultant of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of the CONSULTANT or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CITY for employer contribution and/or employee contributions for PERS benefits.
SECTION 13. LEGAL RESPONSIBILITIES.
The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.
SECTION 14. INDEMNIFICATION.
The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.
SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONTRACTOR shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONTRACTOR’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury, and
advertising injury, with limits no less than $2,000,000 per occurrence, $4,000,000 aggregate.
Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONTRACTOR has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
Professional Liability insurance appropriate to the CONTRACTORS’S profession, with limit no less than $2,000,000 per occurrence or claim, $4,000,000 aggregate.
b. If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR.
c. The CONTACTOR shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for nonpayment) has been given to the CITY. The CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONTRACTOR’s expense, the premium thereon. .
f. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
g. The CONTACTOR shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. h. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
i. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for nonpayment) has been given to the CITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONSULTANT’s expense, the premium thereon. j. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together
with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:
City of Montebello
Attn: Principal Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
k. Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.
l. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s). m. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages. n. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insured’s. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
o. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it. p. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONSULTANT hereby waives all rights of subrogation against the CITY.
q. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
r. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.
SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.
The CONSULTANT shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.
Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.
Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.
SECTION 17. NO WAIVER.
Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.
SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.
Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 19. ATTORNEY’S FEES AND COSTS.
If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.
SECTION 20. WARRANTIES.
Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any
other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.
SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa. c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered. f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.
SECTION 22. NOTICE.
All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via e-mail (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:
If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]
With a copy to: City of Montebello – Department of Finance Attn: Michael Solorza
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887 – 1200
Email: [email protected]
If to Consultant: CONSULTANT NAME
RECIPIENT NAME
ADDRESS
PHONE NUMBER
Email:
An electronic communication (“Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above.
Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.
SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY
EMPLOYER.
In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that sub-consultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
SECTION 24. CONFLICT OF INTEREST.
The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.
The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.
SECTION 25. ENTIRE AGREEMENT.
This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
SECTION 26. EXTENSION TO OTHER PUBLIC AGENCIES
Unless otherwise specified in writing, the CONSULTANT agrees that the prices, terms, and conditions identified in the Proposal (Exhibit “A”) and Agreement may be extended to other governmental agencies at the mutual agreement of both the public agency and awarded CONSULTANT. All requirements of the specifications, purchase orders, invoices, and payments with other agencies shall be directly with the CONSULTANT. CONSULTANT acknowledges and agrees to the extension of these contract terms to other governmental agencies conditioned upon the agreement of the CONSULTANT with the governmental agency. This provision in no way guaranteed that the CONSULTANT will agree to enter into a contract with a governmental agency pursuant to this Section.
[SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. (“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO (CONSULTANT NAME)
Raul Alvarez, City Manager (CONSULTANT SIGNATORY, TITLE) ATTEST:
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
21 Appendix “D”
Reference Sheet
City of Montebello
RFP 26-16
RED LIGHT CAMERA SERVICES
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
22 Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
23 Appendix “E”
Required Bidder Information
NAME OF CONTRACTOR:
__________________________________________________________________ TYPE OF FIRM: _________ Individual __________ Partnership __________ Corporation ADDRESS:
________________________________________________________________________________ DIR #: ____________________________________
APPLICABLE CONTRACTOR/LICENSE INFORMATION: _________________________ NAME AND TITLE OF ALL OFFICERS OF THE FIRM:
NO. OF YEARS AS A CONTRACTOR IN NO. OF YEARS PROVIDING PHOTO RED LIGHT CAMERA SERVICES OF THIS TYPE: ________
FIVE CONTRACTS OF THIS SIZE AND TYPE CURRENTLY OR RECENTLY PEFORMED:
DATE CONTRACT AMOUNT TYPE OF PROJECT CONTACT INFORMATION NOTE: If requested by the City, the contractor shall furnish a notarized financial statement, references, and other information sufficiently comprehensive to permit an appraisal of financial conditions.
ITEM # 12
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Luis Lopez, Police Chief
SUBJECT: AUTHORIZE ISSUING REQUEST FOR PROPOSALS (RFP) NO. 26-08
FOR CROSSING GUARD SERVICES
DATE: June 24, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Authorize issuing Request for Proposals (RFP) No. 26-08 for crossing guard services: and
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The agreement resulting from this Request for Proposals (RFP) will be funded through the Police Department’s Traffic Contract Services, Account No. 100-80-810-6040.10 (General Fund, Police, Traffic, Other Contract Services) for Fiscal Year 2026–2027. The adopted FY 2026-27 budget includes appropriations for crossing guard services.
Therefore, a budget amendment is not needed as part of the recommended actions. It should be noted that Montebello Unified School District (MUSD) reimburses the City for ten percent (10%) of the actual expenses related to the services provided.
BACKGROUND/DISCUSSION:
The Montebello Police Department currently has an agreement to provide crossing guard services that will expire on June 30, 2026, to administer and operate crossing guard services at five (5) locations for three (3) hours a day, for one hundred and eighty days a year (180). The purpose of the program is to enhance pedestrian safety, assist students and residents in safely crossing designated intersections, and support the orderly flow of vehicular and pedestrian traffic during peak school travel hours.
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
The selected contractor will be responsible for furnishing all necessary labor, supervision, training, uniforms, safety equipment, and administrative support required to provide reliable and effective crossing guard services. Duties will include directing pedestrian crossings, promoting safe traffic practices, maintaining a visible and professional presence at assigned locations, and coordinating with City staff and school officials as necessary to address operational or safety concerns.
Request for Proposals No. 26-08 (Attachment A) outlines the full scope of work and contractor responsibilities, including personnel scheduling and supervision, compliance with applicable traffic safety standards, background screening and training requirements for crossing guards, incident reporting procedures, and ongoing coordination with the City. The contractor selected through the competitive RFP process will be expected to provide highly qualified personnel, maintain consistent service levels, and comply with all applicable federal, state, and local laws and regulations.
The proposed schedule for the RFP process is as follows:
• RFP Release Date: June 25, 2026
• Deadline for Questions from Prospective Vendors: July 7, 2026, at 12:00 p.m.
PST
• Proposal Submission Deadline: July 16, 2026, at 11:00 a.m. PST ENVIRONMENTAL:
ANALYSIS:
Issuing RFP No. 26-08 (Attachment A) will enable the City to competitively procure the services of a qualified contractor to provide professional crossing guard services at designated school crossing locations throughout the City. The RFP process is intended to ensure: timely and reliable crossing guard coverage during designated school travel hours; compliance with all applicable laws, regulations, traffic safety standards, and personnel requirements; provision of qualified, properly trained, and professional crossing guard personnel; safe and efficient pedestrian crossing operations with minimal disruption to vehicular traffic; and fiscal responsibility through a fair and competitive procurement process.
Proposals submitted in response to the RFP will be evaluated based on the following criteria: consultant qualifications and experience (65%), reputation and references (15%), and proposed fees and cost competitiveness (20%). The City reserves the right to conduct interviews, request additional or clarifying information, and accept or reject any proposal, in whole or in part, as determined to be in the best interest of the City.
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
SUMMARY:
Staff recommend that the City Council authorize issuance of RFP No. 26-08 (Attachment A) for crossing guard services. The competitive solicitation process will enable the city to secure the services of a qualified contractor to provide reliable and professional crossing guard services that enhance pedestrian and school-zone safety while ensuring fiscal responsibility, operational efficiency, and continued public safety throughout the community.
ATTACHMENT(S)
1. Attachment A- RFP 26-08 Crossing Guard Services
1 CITY OF MONTEBELLO
Request for Proposals
RFP No. 26 – 08
City Wide Crossing Guard Services
Release Date: Thursday, June 25, 2026
Questions Due: Tuesday, July 7, 2026, at 12:00 p.m. PDT Due Date: Thursday, July 16, 2026, at 11:00 a.m. PDT
2 [THIS PAGE IS INTENTIONALLY LEFT BLANK]
3 TO PROSPECTIVE PROPOSERS
The City of Montebello (“City”) invites proposal submissions under this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.
DATE OF SOLICITATION
June 25, 2026
PROJECT
Citywide Crossing Guard Services
PROPOSAL OWNER
City of Montebello – Police Department
1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Chief Luis Lopez, Montebello Police Department
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]
PROPOSAL CONTACT
City of Montebello – Police Department
1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Briannon Padilla, Management Analyst
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, July 16, 2026, at 11:00 a.m. PST. Prospective consultants must register their business with PlanetBids before being able to view or submit a response. To access the City's PlanetBids Portal, please go to:
https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839
4 Table of Contents Page
1.0 Notice Inviting Proposals 5
2.0 Introduction/About the City of Montebello 6
3.0 Timeline 6
4.0 Purpose 6
5.0 Scope of Work 7
6.0 Consultant Qualifications 8
7.0 Proposal Submittal 9
8.0 Evaluation of Proposal 10
9.0 Proposal Protests 10
10.0 Execution of Agreement 12
11.0 Insurance 12
12.0 Non-Commitment of City 15
13.0 Labor Requirements 14
14.0 Records 15
15.0 Subcontractors 15
16.0 Modifications/Changes 15
17.0 Disclosure of Information 15
18.0 Ex-Parte Communications 16
19.0 City of Montebello Rights 16
Appendix A – Proposal Content and Format
Appendix B – Sample Professional Services Agreement
Appendix C – Cost Proposal
Appendix D – Reference Sheet
Appendix E – Required Bidder Information
5 1.0 Notice Inviting Proposals
The City of Montebello (the “City”) is seeking proposals from qualified consultants to provide Citywide Crossing Guard Services for the Montebello Unified School District area and surrounding community. The selected contractor shall provide trained crossing guards to ensure the safe crossing of students and pedestrians at designated school intersections throughout the City.
Services must be formed in accordance with the specifications, terms, and conditions identified in Request for Proposals (RFP) 26-08. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.
To view the complete RFP package, please visit:
https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839 Prospective consultants must register with PlanetBids before being able to view or submit a response.
Questions must be submitted by Tuesday, July 7, 2026, at 12:00 p.m. PST. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, July 16, 2026, at 11:00 a.m.
PST.
Responses will be evaluated to determine the Consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described. The City reserves the right to accept or reject any and all proposals.
6 2.0 Introduction
The City of Montebello invites qualified consultants to provide Citywide Crossing Guard Services for the Montebello Unified School District area and surrounding community.
The selected contractor shall provide trained crossing guards to ensure the safe crossing of students and pedestrians at designated school intersections throughout the City.
About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a city in the County of Los Angeles. Founded in 1899 and incorporated in 1920, the City is an 8.37 square mile General Law City located approximately 11 miles east of Downtown Los Angeles.
Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles. It is a full-service City that provides a long list of services, employing approximately 600 full-time and part-time employees in public safety, transit, and non-safety functions.
3.0 Timeline
• Release RFP Thursday, June 24, 2026
• Online Q&A Deadline Tuesday, July 7, 2026 at 12 p.m. PST • Deadline to Submit Responses Thursday, July 16, 2026 at 11 a.m. PST • City Review of Submissions Summer 2026
• Notifications Sent to Consultants Summer 2026
• Award Summer-Fall 2026
4.0 Purpose
The purpose of this solicitation is to identify a qualified Consultant to assist the City with the knowledge and expertise in all aspects of the services requested in this RFP. The City is seeking proposals from qualified consultants to provide Crossing Guard Services for the Montebello Unified School District area and surrounding community. The selected contractor shall provide trained crossing guards to ensure the safe crossing of students and pedestrians at designated school intersections throughout the City.
The contractor shall provide all labor, supervision, training, scheduling, uniforms, equipment, and management necessary to operate crossing guard services at five (5) designated locations, approximately three (3) hours per day, for one hundred eighty (180) school days annually.
The purpose of this Request for Proposal (RFP) is to enter into an agreement with a qualified organization capable of delivering reliable, professional, and safety-oriented crossing guard services that meet the needs of the City of Montebello, the Montebello Police Department, and the community
7 5.0 Scope of Work/Services
The selected consultant, working under the direction of staff from the City’s Police Department, the selected consultant will bring the necessary expertise to conduct Citywide Crossing Guard Services.
The Scope of Services shall include, but is not limited to, performing the following tasks:
1. Provide staffing for five (5) designated crossing guard locations throughout the City of Montebello.
2. Provide crossing guard services approximately three (3) hours per day during regular school days, totaling approximately one hundred eighty (180) days per year.
3. Be fully responsible for the hiring, scheduling, supervision, training, replacement staffing, and management of all crossing guards assigned under the agreement.
4. Provide a program manager who will coordinate crossing guard operations with the Montebello Police Department.
5. Ensure crossing guards are present and properly equipped at all assigned locations and times.
6. Provide alternate personnel as needed to ensure uninterrupted crossing guard coverage.
7. Supply all required uniforms, safety apparel, reflective vests, handheld stop signs, and related equipment necessary to safely perform duties.
8. Ensure all crossing guards comply with applicable California Vehicle Code requirements, including Vehicle Code Section 21100 and other applicable pedestrian safety regulations.
9. Ensure all crossing guards receive proper training related to:
• Pedestrian and school crossing safety
• Traffic control procedures
• Safety protocols
• Interaction with students and the public
• Applicable state and local laws
8 10.Maintain appropriate records and supervision of personnel assigned to the contract.
11.Coordinate regularly with City staff regarding operational concerns, schedule adjustments, and performance expectations.
12. Provide proof of insurance, licenses, and any required certifications prior to commencement of services.
6.0Consultant Qualifications
The contractor shall demonstrate experience and qualifications in providing crossing guard or similar public safety staffing services for municipalities, school districts, or public agencies.
The selected consultant must have the following qualifications:
• Possess the capability and experience necessary to provide professional crossing guard services.
• Demonstrate a history of successfully performing similar work for public agencies.
• Provide evidence of organizational stability and operational capacity. • Provide references for similar projects completed within the last five (5) years.
• Demonstrate the ability to recruit, train, supervise, and retain qualified personnel.
Licensing and Compliance Requirements
The contractor shall comply with all applicable federal, state, and local laws, regulations, and ordinances.
The contractor shall provide:
• Current business license
• Proof of insurance meeting City requirements
• California Department of Industrial Relations (DIR) registration number, if applicable
• Any certifications or training documentation related to crossing guard operations and pedestrian safety
9 The contractor shall ensure all personnel assigned to this contract are properly trained in:
• Pedestrian safety
• School crossing procedures
• California Vehicle Code requirements
• Traffic safety practices
The contractor shall provide evidence of compliance with California Vehicle Code Section 21100 and all applicable public safety regulations prior to execution of the agreement.
PREVAILING WAGES RATES
It shall be mandatory upon the Contractor to whom the agreement is awarded to pay not less than the prevailing rates of wages to all workers employed by him in the execution of the agreement. The Contractor will be required to comply with the California Labor Code, Article 2, Section 1770 through 1780 inclusive and Article 5, Section 1810 through 1861 inclusive (Laws and Regulations governing the payment of prevailing wages). The Contractor shall pay its employees the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Contractor and any of their subcontractors shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the- actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed. The payroll records shall be certified, available for inspection, and copies thereof furnished with the payment requests as prescribed in Section 1776 of the Labor Code. Contractor shall keep the City informed as to the location of the records and shall be responsible for the compliance with these requirements by all subcontractors.
Background Check
Consultant representatives working on-site and in some remote capacities, will be required to undergo a background check conducted by the City.
7.0 Proposal submittal
Please review Appendix A - Proposal Format and Content, attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.
Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal
10 by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Consultants planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.
8.0 Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method which will include the following steps:
A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.
B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals using a combined score based on the following:
i. Qualifications as they relate to this project - 65%
a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Montebello
d. Experience of personnel assigned to the work
e. Communication Skills
f. Interview, if required
ii. Reputation for integrity and competence – 15%
a. Positive Reference Checks
b. Work Samples
iii. Proposed fees for services – 20%
The City reserves the right to request and obtain, from one or more proposers, supplementary information as may be necessary for the City to analyze the proposal pursuant to selection criteria. Upon completion of the evaluation phase, the City may select those consultants for interviews whose proposals and qualifications most closely conform to the requirements of this RFP and provide the best value to the City.
9.0 Protest Procedures
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal due date deadline must be filed in writing or by email no later than ten (10) working days before the due date. The most common types of protest that might be filed before a proposal due date include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent
11 before the scheduled proposal due date.
When a protest is filed before a scheduled proposal due date, certain steps must be followed:
A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal due date). All protests must be filed with the Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:
Mail:
Michael Solorza, Director of Finance
City of Montebello
Attn: Department of Finance
1600 W. Beverly Blvd
Montebello, CA 90640
or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.
C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.
D. All potential proposers will be advised of a pending protest.
E. The City shall not review proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
12 • Failure to make a prompt award will otherwise cause undue harm to the City.
The City will respond in writing within ten (10) working days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.
After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.
Proposal Protest Procedures (After Proposal Due Date/Post Award) A protest filed after a proposal deadline/due date must be filed within three (3) working days after the proposal deadline/due date. The City will grant the protesting Consultant a fair review and shall have up to ten (10) working days to review the protest and render its decision.
10.0 Execution of Agreement
The resulting agreement (see attached sample) shall be signed by the successful Vendor and returned within the required insurance within ten (10) business days after the City has provided written notice that the Vendor has been awarded. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.
Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.
11.0 Insurance
The Consultant selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:
A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.
If requested, the "City of Montebello, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.
13 B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the Consultant has not owned autos, Code 8 (hired) and 9 (non-owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.
If an automobile is not necessary to perform services, the Firm must submit a written request for a waiver of this requirement.
C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim, $4,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.
D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.
Required Insurance Documentation
Certificate of Insurance
The Certificate Holder must be listed as follows:
City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640
Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:
Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be endorsed to the Consultant’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.
Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be canceled or non-renewed by either party or reduced in coverage
14 or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).
Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or selfinsurance, primary or excess, maintained by or available to the City or its officials, employees, and agents.
Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.
In general, any contract deemed sole source, professional/professional services, involves the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.
Consultants may request a waiver or modification of these insurance requirements.
Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-bycase basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.
12.0 Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.
13.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.
B. Health: All personnel engaged in the performance of this work shall be in good
15 health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.
C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.
D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.
14.0 Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.
15.0 Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.
16.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement’s requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.
17.0 Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection
16 with the performance of services.
B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.
18.0 Ex-Parte Communications
Consultant and Consultant representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.
This restriction does not prohibit Consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.
19.0 City of Montebello Rights
At its discretion, the City reserves the right to:
A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:
i. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services. iii. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.
B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Cancel the entire RFP;
E. Issue subsequent RFPs; or
F. Waive any errors or informalities in any proposal to the extent law permits.
17 Please review:
Appendix A – Proposal Content and Format
Appendix B – Sample Professional Services Agreement
Appendix C – Cost Proposal
Appendix D – Reference Sheet
Appendix E – Required Bidder Information
18 Appendix “A”
Proposal Content and Format
Proposal Content
The consultant shall be responsible for preparing a compelling, clear, and concise proposal.
The City is requesting Crossing Guard services, which contains at a minimum the following information:
1. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the vendor's availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the vendor and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project.
2. Project Understanding and Approach - Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully, methodologies and technologies you would employ, key milestones and processes you would employ. Describe what information you would expect the City to supply.
3. Relevant Experience - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the contractor should provide a list of the most recent contracts (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the contractor has performed similar services of similar size, scope, and complexity.
Using Appendix C – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.
Resumes may also be included in this section for any key staff associated with project.
19 4. Proposed Scope of Services - Please provide a proposed Scope of Services, based on the Scope of Work contained in this RFP; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables, milestones, and tasks.
5. Conflict of Interest Statement – The contractor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the vendor does not have any such conflicts, a statement declaring such should be included in their submission.
6. Cost Proposal – Cost proposal should include the following:
Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this RFP.
The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses.
Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the contractor. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.
All proposals must be submitted using the PlanetBids Portal by Thursday, July 16 2026, at 11:00 AM PST. It is highly encouraged that proposals are submitted ahead of the deadline to avoid any technical difficulties that might be encountered while using the portal.
20 Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.
Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper. Font Times New Roman Font (preferred), 12pt font size. The thirty (30) page-requirement does not include cover letter/letter of transmittal, or any items included as additional attachments.
Proposals should also include the following:
1. Title Page showing the request for proposals subject; the vendor’s name; the name, address, email and telephone number of the contact person; and the date of the proposal.
2. Table of Contents identifying the items/section listed in the “Proposal Content and Format” section of this RFP.
3. Detailed proposal following the order set forth in the "Proposal Content and Format" of this RFP.
21 Appendix “B”
Sample Professional Services Agreement
[See Next Page]
CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. _____
WITH ______________
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on _____________, 2026 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and (CONSULTANT NAME) (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”
RECITALS
WHEREAS, the CITY desires to retain a qualified professional consultant to provide services
WHEREAS, the CONSULTANT submitted a response to the RFP; and WHEREAS, the City evaluated the responses and determined that the Consultant will meet the requirements in a satisfactory manner.
NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT
DOCUMENTS
A. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:
a. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.
b. RFP -xxx
c. Proposal referenced and Best Final Offer received by the successful proposer.
d. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.
B. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.
SECTION 2. SERVICES / COMPENSATION.
A. All terms, conditions, requirements, and provisions of the services in RFP and consultant’s responses, as such is set forth fully in Exhibit “A” hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties.
To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.
B. The CONSULTANT shall provide to the CITY all labor, equipment, materials and incidental necessary to provide services, as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter
“Professional Services”).
C. The CONSULTANT shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “B” and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONSULTANT shall no incur fees or costs which exceed the Compensation without the prior written consent of the CITY.
SECTION 3. TERM.
a. This Agreement shall commence upon issuance of a written “Notice to Proceed” (as further defined below) by the CITY and shall expire on June 30, 2027, from the Effective Date, unless terminated earlier as hereinafter provided.
This Agreement may be extended through June 30, 2029, with mutual agreement from both parties.
b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed issued by CITY’s applicable, department head.
SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein. b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Consultant hereunder, in meeting its obligations under this Agreement.
c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subconsultants to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultants shall be the sole and exclusive responsibility of the CONSULTANT.
e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorneyclient privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.
SECTION 5. WORK PRODUCT.
a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY.
b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 6. EXTRA SERVICES.
No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).
SECTION 7. CITY SUPERVISION.
The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of this agreement by the City Manager.
SECTION 8. TERMINATION.
In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, the CONSULTANT shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving thirty (30) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the
Parties agree that the CONSULTANT shall be reimbursed for any “non-refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.
SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.
No regular employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.
SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.
No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.
SECTION 11. INDEPENDENT CONSULTANT.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subconsultants for injury or sickness arising out of performing services hereunder.
b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to the CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subconsultants with workers’ compensation insurance or any other insurance.
SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY. a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the
CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subconsultant of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of t h e CONSULTANT or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CITY for employer contribution and/or employee contributions for PERS benefits.
SECTION 13. LEGAL RESPONSIBILITIES.
The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.
SECTION 14. INDEMNIFICATION.
The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.
SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONTRACTOR shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONTRACTOR’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury, and
advertising injury, with limits no less than $2,000,000 per occurrence, $4,000,000 aggregate.
Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONTRACTOR has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
Professional Liability insurance appropriate to the CONTRACTORS’S profession, with limit no less than $2,000,000 per occurrence or claim, $4,000,000 aggregate.
b. If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR.
c. The CONTACTOR shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for nonpayment) has been given to the CITY. The CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONTRACTOR’s expense, the premium thereon. .
f. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
g. The CONTACTOR shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. h. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
i. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for nonpayment) has been given to the CITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONSULTANT’s expense, the premium thereon. j. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together
with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:
City of Montebello
Attn: Principal Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
k. Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.
l. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s). m. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages. n. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insured’s. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
o. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it. p. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONSULTANT hereby waives all rights of subrogation against the CITY.
q. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
r. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.
SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.
The CONSULTANT shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.
Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.
Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.
SECTION 17. NO WAIVER.
Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.
SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.
Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 19. ATTORNEY’S FEES AND COSTS.
If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.
SECTION 20. WARRANTIES.
Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any
other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.
SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa. c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered. f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.
SECTION 22. NOTICE.
All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via e-mail (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:
If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]
With a copy to: City of Montebello – Department of Finance Attn: Michael Solorza
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887 – 1200
Email: [email protected]
If to Consultant: CONSULTANT NAME
RECIPIENT NAME
ADDRESS
PHONE NUMBER
Email:
An electronic communication (“Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above.
Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.
SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY
EMPLOYER.
In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that sub-consultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
SECTION 24. CONFLICT OF INTEREST.
The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.
The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.
SECTION 25. ENTIRE AGREEMENT.
This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
SECTION 26. EXTENSION TO OTHER PUBLIC AGENCIES
Unless otherwise specified in writing, the CONSULTANT agrees that the prices, terms, and conditions identified in the Proposal (Exhibit “A”) and Agreement may be extended to other governmental agencies at the mutual agreement of both the public agency and awarded CONSULTANT. All requirements of the specifications, purchase orders, invoices, and payments with other agencies shall be directly with the CONSULTANT. CONSULTANT acknowledges and agrees to the extension of these contract terms to other governmental agencies conditioned upon the agreement of the CONSULTANT with the governmental agency. This provision in no way guaranteed that the CONSULTANT will agree to enter into a contract with a governmental agency pursuant to this Section.
[SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. (“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO (CONSULTANT NAME)
Raul Alvarez, City Manager (CONSULTANT SIGNATORY, TITLE) ATTEST:
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
22 Appendix “C”
Cost Proposal
Company Name: ______________________________________________ Representative Name: _________________________________________ Signature: _____________________________________________________ Location Year 1 Annual Cost Year 2 Annual Cost Year 3 Annual Cost Bella Vista Elementary
Greenwood Elementary
La Merced Elementary
Potrero Heights Elementary
Wilcox Elementary
TOTAL: _________________ _________________
Year 1 Annual Cost Year 2 Annual Cost
________________
Year 3 Annual Cost
23 Appendix “D”
Reference Sheet
City of Montebello
RFP 26-08
Crossing Guard Services
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
24 Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
25 Appendix “E”
Required Bidder Information
NAME OF CONTRACTOR:
__________________________________________________________________ TYPE OF FIRM: __________ Individual __________ Partnership __________ Corporation ADDRESS:
________________________________________________________________________________ DIR #: ____________________________________
C-27 LICENSE NO.: _________________________
NAME AND TITLE OF ALL OFFICERS OF THE FIRM:
NO. OF YEARS AS A CONTRACTOR IN CROSSING GUARD SERVICE WORK OF THIS TYPE: ________ FIVE CONTRACTS OF THIS SIZE AND TYPE CURRENTLY OR RECENTLY PEFORMED:
DATE CONTRACT AMOUNT TYPE OF PROJECT CONTACT INFORMATION NOTE: If requested by the City, the contractor shall furnish a notarized financial statement, references, and other information sufficiently comprehensive to permit an appraisal of financial conditions.
ITEM # 13
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Cesar Roldan, Director of Public Works
SUBJECT: APPROVE PURCHASE OF ONE (1) ELECTRIC VEHICLE AND ONE (1)
HYBRID VEHICLE FOR THE PUBLIC WORKS DEPARTMENT
UTILIZING ENERGY EFFICIENCY AND CONSERVATION BLOCK
GRANT (EECBG) AND SOUTH COAST AIR QUALITY MANAGEMENT
DISTRICT (AQMD) FUNDING
DATE: June 24, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve the purchase of one (1) Ford E-Transit Cargo Van and one (1) Ford F150 Hybrid for the Public Works Department utilizing Energy Efficiency and Conservation Block Grant (EECBG) and South Coast Air Quality Management District (AQMD) funds; and
2. Approve the purchase of one (1) Ford E-Transit Cargo Van through State of California Statewide Contract #1-22-23-20 with National Auto Fleet Group as allowed by Montebello Municipal Code Chapter 3.20.050(F) – Cooperative Purchases; and
3. Approve the purchase of one (1) Ford F-150 Hybrid through Sourcewell Contract #081325-NAF with National Auto Fleet Group as allowed by Montebello Municipal Code Chapter 3.20.050(F) – Cooperative Purchases; and
4. Authorize the City Manager to execute all necessary documents related to the purchase of the vehicles; and
5. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The total cost for the purchase of one (1) Ford E-Transit Cargo Van and one (1) Ford F150 Hybrid is $130,247. The expense for these vehicle purchases will be funded through two funding sources: Energy Efficiency and Conservation Block Grant (EECBG) funds
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
(265-30-332-6082 – Grants - Public Works - EECBG - Vehicle Purchase) in the amount of $121,520 and South Coast Air Quality Management District (AQMD) funds (245-99- 6082 – AQMD - Non Departmental - Vehicle Purchase) in the amount of $8,727. Funds have been appropriated in each of these accounts as part of the Fiscal Year 2026-27 adopted budget. Therefore, no budget amendment is required.
The EECBG Program, administered by the U.S. Department of Energy, provides funding to local governments for projects that reduce energy consumption, improve energy efficiency, and decrease fossil fuel emissions. Eligible activities include the acquisition of alternative fuel and energy-efficient vehicles that support municipal operations while advancing sustainability goals. The proposed purchase of the Ford E-Transit Cargo Van and Ford F-150 Hybrid directly aligns with the EECBG Program objectives by replacing conventional fleet vehicles with more energy-efficient and lower-emission alternatives.
Additionally, AQMD AB2766 Subvention Funds may be utilized to support projects that reduce motor vehicle emissions and improve regional air quality. AQMD funding will supplement the EECBG grant funding to fully cover the cost of the vehicle acquisitions.
In accordance with the City's Municipal Code Section 3.20.050(F), the procurement of these vehicles will remade under the Cooperative Purchase exception. The Ford ETransit Cargo Van will be purchased through State of California Statewide Contract #1- 22-23-20 with National Auto Fleet Group, while the Ford F-150 Hybrid will be purchased through Sourcewell Contract #081325-NAF with National Auto Fleet Group. Both contracts were competitively solicited and awarded through cooperative purchasing programs that provide pricing and terms available to participating public agencies. The Montebello Municipal Code Section 3.20.050(F) reads:
“Cooperative Purchase – Purchases for goods and/or services that are identical or nearly identical in scope to the goods and/or services listed in any valid, current and competitively bid cooperative governmental purchase program. Pricing shall be the same or better than the pricing contained in the cooperative purchase agreement. For the purpose of this Section, the term ‘cooperative governmental purchase program’ means any combination between the city and any other public agency or public agencies for the joint purchase of goods and/or services.” Utilizing these cooperative purchasing agreements allows the City to obtain competitively priced vehicles while expediting the procurement process and ensuring compliance with applicable purchasing requirements.
BACKGROUND/DISCUSSION:
The Public Works Department is responsible for maintaining City-owned facilities, infrastructure, streets, and related public assets. To effectively carry out these responsibilities, staff require reliable vehicles equipped to safely transport tools, equipment, and materials to various work locations throughout the City.
The Ford E-Transit Cargo Van will be assigned to the Building Maintenance Division's
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
Plumber. The division regularly utilizes specialized tools and equipment that must be securely stored while staff perform work at City facilities. Existing vehicle limitations have created concerns regarding tool security and vulnerability to theft. The E-Transit Cargo Van will provide improved storage capacity and enhanced security features that will help safeguard City-owned tools and equipment, reduce the likelihood of theft, and improve operational efficiency. Additionally, the use of a fully electric vehicle supports the City's efforts to reduce fleet emissions and transition toward cleaner transportation technologies.
The Ford F-150 Hybrid will be assigned to the Public Works Streets Division. The division is currently experiencing a significant disparity between the number of field staff and the number of available vehicle units. As a result, employees are often required to share vehicles in order to complete daily assignments, limiting the department's ability to efficiently respond to service requests, maintenance needs, and street improvement projects throughout the City.
The acquisition of the Ford F-150 Hybrid represents an important first step toward addressing this vehicle shortage. By increasing vehicle availability, staff will be able to perform work assignments more independently and efficiently, allowing the division to address a greater number of street-related issues and maintenance activities. The hybrid vehicle will also provide the utility and hauling capabilities necessary to support a variety of street maintenance operations while contributing to reduced fuel consumption and lower emissions.
Staff have reviewed the eligibility requirements of both the EECBG Program and AQMD funding sources and confirmed that the proposed vehicle purchases are consistent with the objectives and allowable uses of each program. The acquisition of these vehicles will improve operational effectiveness, enhance employee productivity, support asset protection, and further the City's commitment to sustainability and responsible fleet management.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Due to the availability of EECBG and AQMD grant funding, staff are seeking City Council approval to purchase one (1) Ford E-Transit Cargo Van and one (1) Ford F-150 Hybrid for the Public Works Department. The E-Transit Cargo Van will provide the Building Maintenance Division with a secure and reliable vehicle for transporting and safeguarding tools and equipment, while the Ford F-150 Hybrid will help address vehicle shortages within the Streets Division and improve the department's ability to respond to maintenance and street improvement needs.
CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026
The proposed purchases will be completed through competitively awarded cooperative purchasing agreements with National Auto Fleet Group, allowing the City to efficiently procure the vehicles while obtaining favorable pricing and maintaining compliance with the City's purchasing requirements utilizing Municipal Code Section 3.20.050(F). The FY 2026-27 adopted budget includes appropriations in both the EECBG and AQMD accounts; Therefore, no budget amendment is needed as part of the recommended actions.
The proposed purchases support the City's operational requirements and align with federal and regional funding objectives aimed at improving energy efficiency, reducing greenhouse gas emissions, and modernizing municipal fleets through the use of cleaner vehicle technologies.
ATTACHMENT(S)
1. Attachment A - National Auto Fleet Group E-Transit 350 Quote
2. Attachment B - National Auto Fleet Group Quote 35238
3. Attachment C - State of California - Contract 1-22-23-20 C through K
4. Attachment D - Sourcewell Contract 081325-NAF
Quoted: 5/25/26
City of Montebello
Qty.
Line
Item Option # Unit Price Extended
1 41 W1X $ 55,571.00 $ 55,571.00
1 51D $ - $ -
1 Upfit $ 6,293.59 $ 6,293.59
1 DOC $ 85.00 $ 85.00
$ 61,949.59 $ 61,949.59
Sales Tax 10.5 % $ 6,504.71 $ 6,504.71
$ 8.75 $ 8.75
$ - $ -
$ 3,390.00 $ 3,390.00
$ 125.00 $ 125.00
$ 71,978.05 $ 71,978.05
Quoted by: Yesenia Covarrubias Terms: Net 20 Days
Yesenia Covarrubias, Fleet Manager (626) 457-5590 1601 W. Main St. Alhambra, CA. 91801 Description
Agency:
Contact: James Coiner
Address 948 Via San Clemente
Address Montebello, CA. 90640
Phone: (323) 887-1200 x 378
Email [email protected]
Watsonville Fleet Group is pleased to submit the following quotation for your consideration. Pricing is available under the State of California Contract 1-22-23-20G.
Please review quote, to ensure accuracy. If an upfit will be added, review to identify any potential compatibility issues with the equipment you will be adding.
Extended Warranty 6yr/100K mile (Extra Care) Zero
Deductible
Doc Fee
2027 Ford E-Transit T350 Cargo Van 148" WB
(White/Vinyl)
Spare Tire (no longer standard)
Alliance Estimate 5578 (Bulkhead/Shelves)
Tire Fee
Electronic Filing Fee
Delivery
TOTAL PURCHASE ORDER AMOUNT
Attachment A
One Unit
(MSRP)
One Unit Total %
Savings
Total Savings
Contract Price $54,140.00 $52,565.63 2.908 % $1,574.37
Tax (10.5000 %) $5,519.39
Tire fee $8.75
Transportation $175.00
Total $58,268.77
Yesenia Covarrubias
Account Manager
[email protected]
(626) 457-5590
5/26/2026 Government Quote ID: 35238
Order Cut Off Date: 6/5/2026
Mr James Coiner
Montebello Department of Public Works
1600 W Beverly Blvd
Montebello, California, 90640
Dear James Coiner,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) New/Unused 2026 Ford F-150 (W1G) XL Hybrid 2WD SuperCrew 6.5' Box 157" WB, delivered to your specified location, each for
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 081325-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
5/26/26, 4:48 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/35238?ws=true&se=true&ssdType=QuickQuote Attachment B
Vehicle Configuration Options
ENGINE
Code Description
99D Engine: 3.5L PowerBoost Full-Hybrid V6, (STD)
TRANSMISSION
Code Description
44H Transmission: Hybrid Electronic 10-Speed Automatic, (STD) TIRES
Code Description
___ Tires: 245/70R17 BSW A/S, (STD)
PRIMARY PAINT
Code Description
YZ Oxford White
SEAT TYPE
Code Description
US
Black w/Medium Dark Slate, Cloth 40/Console/40 Front Seats, -inc: 8-way power driver seat, power lumbar, 2-way manual passenger seat, flow through console and steering column mounted shifter
ADDITIONAL EQUIPMENT
Code Description
153 Front License Plate Bracket, -inc: Standard in states where required by law, optional to all others
OPTION PACKAGE
Code Description
104A Equipment Group 104A Hybrid, -inc: Mobile Office Package, Console Worksurface, 400W Pro Power Onboard (Cab & Bed)
5/26/26, 4:48 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/35238?ws=true&se=true&ssdType=QuickQuote
2026 Ford F-150 XL Hybrid 2WD SuperCrew 6.5' Box 157" WB
CODE MSRP
W1G $46,590.00
99D $0.00
44H $0.00
___ $0.00
YZ $0.00
US $0.00
153 $0.00
104A $4,755.00
$51,345.00
$0.00
$2,795.00
$54,140.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2026 Fleet/Non-Retail Ford F-150 XL Hybrid 2WD
SuperCrew 6.5' Box 157" WB
WINDOW STICKER
MODEL
2026 Ford F-150 XL Hybrid 2WD SuperCrew 6.5' Box 157" WB
OPTIONS
Engine: 3.5L PowerBoost Full-Hybrid V6, (STD)
Transmission: Hybrid Electronic 10-Speed Automatic, (STD) Tires: 245/70R17 BSW A/S, (STD)
Oxford White
Black w/Medium Dark Slate, Cloth 40/Console/40 Front Seats, -inc: 8-way power driver seat, power lumbar, 2-way manual passenger seat, flow through console and steering column mounted shifter
Front License Plate Bracket, -inc: Standard in states where required by law, optional to all others Equipment Group 104A Hybrid, -inc: Mobile Office Package, Console Worksurface, 400W Pro Power Onboard (Cab & Bed)
Please note selected options override standard equipment
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
5/26/26, 4:48 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/35238?ws=true&se=true&ssdType=QuickQuote
Standard Equipment
MECHANICAL
Engine: 3.5L PowerBoost Full-Hybrid V6 -inc: Pro Power Onboard 2.4KW and removes 36 gallon fuel tank (STD)
Transmission: Hybrid Electronic 10-Speed Automatic (STD)
EXTERIOR
Tires: 245/70R17 BSW A/S (STD)
AXLE RATIO
Electronic Locking w/3.55 Axle Ratio
WHEELS
Wheels: 17" Silver Painted Aluminum
ADDITIONAL EQUIPMENT
Engine Auto Stop-Start Feature
Transmission w/Driver Selectable Mode and SelectShift Sequential Shift Control Rear-Wheel Drive
200 Amp Alternator
80-Amp/Hr 800CCA Maintenance-Free Battery w/Run Down Protection Class IV Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness
2045# Maximum Payload
GVWR: 7,400 lbs Payload Package
HD Gas-Pressurized Shock Absorbers
Front Anti-Roll Bar
Electric Power-Assist Steering
Single Stainless Steel Exhaust
30.6 Gal. Fuel Tank
Double Wishbone Front Suspension w/Coil Springs
Solid Axle Rear Suspension w/Leaf Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake
Lithium Ion (li-Ion) Traction Battery 1.5 kWh Capacity
5/26/26, 4:48 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/35238?ws=true&se=true&ssdType=QuickQuote
Regular Box Style
Steel Spare Wheel
Full-Size Spare Tire Stored Underbody w/Crankdown
Step Bumper
Chrome Bumpers
Front Bumper w/Black Rub Strip/Fascia Accent
Black Side Windows Trim
Black Door Handles
Black Power Heated Side Mirrors w/Manual Folding
Fixed Rear Window
Variable Intermittent Wipers
Rear Window Fixed Privacy Glass w/Defroster
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Integrated Storage
Cargo Lamp w/High Mount Stop Light
Perimeter/Approach Lights
Headlights-Automatic Highbeams
Auto On/Off Reflector Led Low/High Beam Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off
LED Fog Lamps
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls, Voice Activation, Radio Data System and External Memory Control Radio: AM/FM Stereo w/SiriusXM 360L -inc: 6 speakers and auxiliary audio input jack, Note: includes a three (3)-month prepaid subscription, Service is not available in Alaska and Hawaii, Note: all SiriusXM services require a subscription, sold separately by SiriusXM after the trial period, Your SiriusXM service will automatically stop at the end of your trial unless you decide to subscribe, If you decide to continue service, the subscription plan chosen will automatically renew and be charged according to your chosen payment method at the then-current rates, Fees and taxes apply, See the SiriusXM customer agreement & privacy policy at http://www.siriusxm.com/ www.siriusxm.com for full terms and how to cancel, which includes online methods or calling 1-866-635-2349, Available in the 48 contiguous United States, D.C, and Puerto Rico (w/coverage limits and capable receiver), Visit http://www.siriusxm.com/FAQS for most current service area information, Availability of some services and features is subject to device capabilities and location restrictions, All fees, content and features are subject to change, SiriusXM, Pandora and all related logos are trademarks of Sirius XM Radio Inc, and its respective subsidiaries
Streaming Audio
Fixed Antenna
6 Speakers
2 LCD Monitors In The Front
Cloth 40/Console/40 Front Seats -inc: 8-way power driver seat, power lumbar, 2-way manual passenger seat, flow through console and steering column mounted shifter 5/26/26, 4:48 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/35238?ws=true&se=true&ssdType=QuickQuote
Driver Seat
8-Way Power Driver's Seat w/Power Lumbar
Passenger Seat
60-40 Folding Split-Bench Front Facing Fold-Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Trip Odometer and Trip Computer
Power Rear Windows
Front Cupholder
Rear Cupholder
Compass
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls
Dual-Zone Electronic Automatic Temperature Control -inc: (DEATC) HVAC -inc: Underseat Ducts and Console Ducts
Voice Activated Automatic Air Conditioning
Locking Glove Box
Interior Trim -inc: Cabback Insulator and Chrome Interior Accents Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Rearview Mirror
Passenger Visor Vanity Mirror
Full Floor Console w/Locking Storage, Mini Overhead Console w/Storage and 1 12V DC Power Outlet Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Cab Mounted Cargo Lights
Smart Device Remote Engine Start
SYNC 4 -inc: 12" center display, wireless phone connection, cloud connected, AppLink w/App catalog, 911 Assist, Apple CarPlay and Android Auto compatibility and digital owners manual Ford Connectivity Package (1-Year Included) -inc: (features may vary by make and model) unlimited Wi-Fi hotspot, audio and video streaming, voice assistant and entertainment, Included for one-year from warranty start date, Requires activation via Ford app w/credit card authorization; customer may cancel at any time, Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features, Ford may temporarily slow data speeds if such data usage reaches or exceeds 50GB within a billing cycle or due to network limitations, If a customer uses more than 50% of their data usage in a roaming country during a 60-day period, Ford may remove or limit the customer's data plan
Interior Work Surfaces
Instrument Panel Bin, Dashboard Storage, Interior Concealed Storage, Driver / Passenger And Rear Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
5/26/26, 4:48 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/35238?ws=true&se=true&ssdType=QuickQuote
Power Door Locks w/Autolock Feature
Driver Information Center
Redundant Digital Speedometer
Trip Computer
Outside Temp Gauge
Analog Appearance
Front Center Armrest
Seats w/Cloth Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm
Securilock Anti-Theft Ignition (pats) Immobilizer
Air Filtration
1 12V DC Power Outlet
AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Reverse Sensing System Rear Parking Sensors
BLIS (Blind Spot Information System) Blind Spot
PCA with AEB and Intersection Assist
Cross-Traffic Alert with Reverse Brake Assist
Lane Keeping Alert Lane Keeping Assist
Lane Keeping Alert Lane Departure Warning
Collision Mitigation-Front
Driver Monitoring-Alert
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Airbag Occupancy Sensor
Safety Canopy System Curtain 1st And 2nd Row Airbags
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Rear Child Safety Locks
Reverse Camera Back-Up Camera
5/26/26, 4:48 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/35238?ws=true&se=true&ssdType=QuickQuote
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California
STATEWIDE CONTRACT
USER INSTRUCTIONS All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].
MANDATORY
*Supplement 28*
*(Incorporates Supplements 1 – 28)*
ISSUE AND EFFECTIVE DATE: *6/12/2026*
CONTRACT NUMBER: 1-22-23-20 C through K
DESCRIPTION: Fleet Vehicles – Trucks
CONTRACTOR(S): Freeway Toyota (1-22-23-20C)
Winner Chevrolet (1-22-23-20D)
Elk Grove Auto (1-22-23-20E)
Downtown Ford Sales (1-22-23-20F)
Watsonville Fleet Group (1-22-23-20G)
CA Car Group (1-22-23-20H)
Riverview International (1-22-23-20I)
Sacramento Truck Center
(1-22-23-20J)
Bonander Truck & Trailer (1-22-23-20K)
CONTRACT TERM: 5/1/2022 - 4/30/2027
STATE CONTRACT ADMINISTRATOR: Tayron Jackson
279-946-8484
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:
Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)
Cal eProcure link: www.caleprocure.ca.gov
Attachment C
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 2 *6/12/2026*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.
SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*28* *Supplement 28 reflects the following change:
Attachment A – Contract Pricing has
been updated*
*6/12/2026*
27 Supplement 27 reflects the following change:
Articles 8, 12, & 22 – Contractor email has
been updated.
Attachment A – Contract Pricing has been
updated
5/28/2026
26 Supplement 26 reflects the following change:
Front Page – State Contract Administrator
has been updated.
Article 22 – State Contract Administrator
contact information has been updated.
5/21/2026
25 Supplement 25 reflects the following change:
Front Page, Article 8, Article 12, Article 22,
Article 26 – Contract Term ended for
Contract 1-22-23-20B with Ocean Honda.
Attachment A – Contract Pricing has been
updated to remove Ocean Honda.
Attachment D – Vehicle Specifications has
been updated to remove Ocean Honda.
5/1/2026
24 Supplement 24 reflects the following change:
Front Page – State Contract Administrator
has been updated.
Article 8 – Downtown Ford Sales customer
service contact information has been
updated.
Article 12 – Downtown Ford Sales order
placement information has been updated.
Article 22 – State Contract Administrator
and Downtown Ford Sales contact
information has been updated.
4/10/2026
23 Supplement 23 reflects the following change:
Article 6 – Contact Items language has
been updated.
3/25/2026
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 3 *6/12/2026*
User Instructions
Attachment A – Contract Pricing, workbook
updated.
22 Supplement 22 reflects the following change:
Attachment A – Contract Pricing, pricing
adjusted.
3/16/2026
21 Supplement 21 reflects the following change:
Attachment A – Contract Pricing, pricing
adjusted.
2/4/2026
20 Attachment A – Contract Pricing –
Supplement 19 has been replaced with
Attachment A – Contract Pricing –
Supplement 20.
Article 6 Contract Items – Language has
been updated.
9/05/2025
19 Attachment A – Contract Pricing –
Supplement 17 has been replaced with
Attachment A – Contract Pricing –
Supplement 19.
7/2/2025
18 Cover Page – Contract Terms have been
updated.
Atricle 33 – Language has been updated.
4/22/2025
17 Attachment A – Contract Pricing –
Supplement 16 has been replaced with
Attachment A – Contract Pricing –
Supplement 17.
3/28/2025
16 Attachment A – Contract Pricing –
Supplement 15 has been replaced with
Attachment A – Contract Pricing –
Supplement 16.
2/19/2025
15 Attachment A – Contract Pricing –
Supplement 14 has been replaced with
Attachment A – Contract Pricing –
Supplement 15.
Attachment D – Vehicle Specifications –
Supplement 14 has been replaced with
Attachment D – Vehicle Specifications –
Supplement 15.
11/20/2024
14 Attachment A – Contract Pricing –
Supplement 13 has been replaced with
Attachment A – Contract Pricing –
Supplement 14.
09/19/2024
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 4 *6/12/2026*
User Instructions
Ariticle 32 – Vetted Forms/Certifications
language has been added.
Article 33 – Generative AI Procurement
Procedures language has been added.
Attachment D – Vehicle Specifications –
Supplement 13 has been replaced with
Attachment D – Vehicle Specifications –
Supplement 14.
13 Front Page – Contract Term Extension of
Contracts 1-22-23-20 B-K through
04/30/2026.
Attachment A – Contract Pricing –
Supplement 12 has been replaced with
Attachment A – Contract Pricing –
Supplement 13.
Attachment D – Vehicle Specifications –
Supplement 1 has been replaced with
Attachment D – Vehicle Specifications –
Supplement 13.
06/07/2024
12 Front Page – State Contract Administrator
has been changed from Phillip Robinson to
Jamie Boes.
Article 22 – State Contract Administrator
information has been updated.
Termination of Contract 1-22-23-20A
Attachment A – Contract Pricing –
Supplement 11 has been replaced with
Attachment A – Contract Pricing –
Supplement 12.
04/19/2024
11 Attachment A – Contract Pricing –
Supplement 10 has been replaced with
Attachment A – Contract Pricing –
Supplement 11
3/1/2024
10 State Contract Administrator changed
Downtown Ford email address updated
Lithia Nissan contact information updated
Attachment A – Contract Pricing –
Supplement 9 has been replaced with
Attachment A – Contract Pricing –
Supplement 10
12/11/2023
9 Updated Contractor for 1-22-23-20A
Attachment A – Contract Pricing –
Supplement 8 has been replaced with
9/28/2023
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 5 *6/12/2026*
User Instructions
Attachment A – Contract Pricing –
Supplement 9
8 Attachment A – Contract Pricing –
Supplement 7 has been replaced with
Attachment A – Contract Pricing –
Supplement 8
Updated State Contract Administrator
information.
08/04/2023
7 Attachment A – Contract Pricing –
Supplement 6 has been replaced with
Attachment A – Contract Pricing –
Supplement 7
Downtown Ford’s email address has been
updated
07/28/2023
6 Attachment A – Contract Pricing –
Supplement 5 has been replaced with
Attachment A – Contract Pricing –
Supplement 6
01/23/2023
5 Attachment A – Contract Pricing –
Supplement 4 has been replaced with
Attachment A – Contract Pricing –
Supplement 5
12/06/2022
4 Attachment A – Contract Pricing –
Supplement 3 has been replaced with
Attachment A – Contract Pricing –
Supplement 4
11/04/2022
3 Attachment A – Contract Pricing –
Supplement 2 has been replaced with
Attachment A – Contract Pricing –
Supplement 3
Contact Information for Downtown Ford
has been updated
09/19/2022
2 Attachment A – Contract Pricing –
Supplement 1 has been replaced with
Attachment A – Contract Pricing –
Supplement 2*
08/16/2022
1 Attachment A – Contract Pricing has been
replaced with Attachment A – Contract
Pricing – Supplement 1
Attachment D – Vehicle Specifications has
been added
Article 25 – Payments, language has been
modified
05/26/2022
N/A Original Contract Posted 05/01/2022
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 6 *6/12/2026*
User Instructions
All other terms and conditions remain the same.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 7 *6/12/2026*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 8 *6/12/2026*
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Trucks at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-20 C – K. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Trucks to the State.
The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.
CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
• State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable. • Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
• Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.
B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 9 *6/12/2026*
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.
C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.
DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.
Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).
B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to
1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.
SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.
PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 10 *6/12/2026*
User Instructions
CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.
Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.
A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.
California Air Resources Board (CARB)-Aligned and Drive Forward Leaders State departments are required to purchase designated vehicle categories from Original Equipment Manufacturers (OEM) that have certified clean vehicles and are investing in zero-emission vehicles (ZEV). In alignment with Executive Order N-27-25, CARB has announced its Drive Forward Leaders initiative. This represents a transition from the CARB-aligned Original Equipment Manufacturers (OEMs) to the new Drive Forward Leaders program.
For more information, please visit the DGS, Office of Fleet and Asset Management (OFAM) webpage at: Vehicle Manufacturer Purchasing Restrictions. State ordering agencies are encouraged to contact OFAM for guidance. CARB-aligned and Drive Forward Leader vehicles are identified on Attachment A, Contract Pricing.
Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.
Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1st
• January 1st
• April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 11 *6/12/2026*
User Instructions
Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.
There is no vehicle ranking associated with this contract.
Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.
Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)
In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.
The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.
Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non-mandatory. When applicable, third-party upfits shall be subject to the same pricing provisions as factory options.
Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.
Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.
Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 12 *6/12/2026*
User Instructions
A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.
SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).
Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).
CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract
• Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.
Dealer Contract # Contact Phone Email
Freeway Toyota 1-22-23-20C Pat Ireland (559) 707-
5735 [email protected]
Winner
Chevrolet 1-22-23-20D Jerry Powers
(916) 426-
5752 [email protected]
Elk Grove Auto 1-22-23-20E Jerry
Powers
(916) 426-
5752 [email protected]
Downtown Ford
Sales 1-22-23-20F Kayla Dean (916) 252-6128 [email protected] Watsonville
Fleet Group 1-22-23-20G Yesenia Covarrubias
(626) 457-
5590 [email protected]
CA Car Group 1-22-23-20H Richard M.
Slad
(925) 560-
4465 [email protected]
Riverview
International
Trucks
1-22-23-20I Jason
Farrell
(916) 371-
3110 [email protected]
Sacramento
Truck Center 1-22-23-20J Dean Needham
(916) 286-
2013 [email protected]
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 13 *6/12/2026*
User Instructions
Dealer Contract # Contact Phone Email
Bonander Truck
& Trailer 1-22-23-20K Steve Mannion
(916) 747-
6151 [email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.
PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).
PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select Standard Forms).
All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 14 *6/12/2026*
User Instructions
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.
B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).
MINIMUM ORDER
The minimum order shall be one (1) vehicle.
ORDERING PROCEDURE
A. Ordering Methods:
Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:
ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20C
U.S. Mail:
Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]
Contract #
1-22-23-20D
U.S. Mail:
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149
Email:
[email protected]
Contract #
1-22-23-20E
U.S. Mail:
Elk Grove Auto Group
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149
Email:
[email protected]
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 15 *6/12/2026*
User Instructions
ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20F
U.S. Mail:
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Attn: Kayla Dean
Facsimile:
(916) 492-
6633
Email:
[email protected]
Contract #
1-22-23-20G
U.S. Mail:
Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-5593
Email:
[email protected]
Contract #
1-22-23-20H
U.S. Mail:
CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:
N/A
Email:
[email protected]
Contract #
1-22-23-20I
U.S. Mail:
Riverview International
Trucks
2445 Evergreen Avenue
West Sacramento, CA
95691
Attn: Jason Farrell
Facsimile:
(916) 372-8541
Email:
[email protected]
Contract #
1-22-23-20J
U.S. Mail:
Sacramento Truck Center
100 Opportunity Street
Sacramento, CA 95838
Attn: Dean Needham
Facsimile:
(916) 286-2085
Email:
[email protected]
Contract #
1-22-23-20K
U.S. Mail:
Bonander Truck & Trailer
4520 N Golden State
Blvd.
Turlock, CA 95382
Attn: Steve Mannion
Facsimile:
(209) 634-4965
Email:
[email protected]
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.
ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 16 *6/12/2026*
User Instructions
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non-contract items; or
• Contain non-contract terms and conditions.
The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.
ORDER ACKNOWLEDGMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.
DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty
DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
• Amend purchase document to reflect DGS approved replacement vehicle; or • Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS CA.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 17 *6/12/2026*
User Instructions
DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.
Delivery:
Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.
Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.
Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.
Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.
Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.
When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.
Documents
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed • One (1) copy of the warranty, including applicable certificates, cards, etc. • One (1) copy of the owner’s manual.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 18 *6/12/2026*
User Instructions
INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency.
Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:
• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.
Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.
Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.
Inspection by local agencies will be at the Contractor’s place of business or as otherwise agreed to by the Contractor and local agency.
EMERGENCY/EXPEDITED ORDERS
Not Applicable.
FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.
State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.
Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 19 *6/12/2026*
User Instructions
SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.
CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.
State Contact
Information
DGS/PD Contract
Administrator Contracts 1-22-
23-20C-K
Contact Name: Tayron Jackson
Telephone: (279) 946-8484
Facsimile: NA
Email: [email protected]
Address: DGS/Procurement Division
Attn: Tayron Jackson
707 Third Street, 2nd Floor, MS
201
West Sacramento, CA 95605
Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-20C
Winner Chevrolet
Contract # 1-18-23-20D
Contact
Name:
Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected] Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 20 *6/12/2026*
User Instructions
Dealer
Contact
Information
Elk Grove Auto Group
Contract # 1-22-23-20E
Downtown Ford Sales
Contract # 1-22-23-20F
Contact
Name:
Jerry Powers Kayla Dean
Telephone: (916) 426-5752 (916) 252-6128
Facsimile: (916) 421-0149 (916) 492-6633
Email: [email protected] [email protected] Address: Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Dealer
Contact
Information
Watsonville Fleet Group
Contract # 1-22-23-20G
CA Car Group
Contract # 1-22-23-20H
Contact
Name:
Yesenia Covarrubias Richard M. Slade
Telephone: (626) 457-5590 (925) 560-4465
Facsimile: (626) 457-5593 N/A
Email: [email protected]
om
[email protected]
Address: Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Dealer
Contact
Information
Riverview International Trucks
Contract # 1-22-23-20I
Sacramento Truck Center
Contract # 1-22-23-20J
Contact
Name:
Jason Farrell Dean Needham
Telephone: (916) 371-3110 (916) 286-2013
Facsimile: (916) 372-8541 (916) 286-2085
Email: [email protected] [email protected] Address: Riverview International Trucks
2445 Evergreen Avenue
West Sacramento, CA 95691
Sacramento Truck Center
100 Opportunity Street
Sacramento, CA 95838
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 21 *6/12/2026*
User Instructions
Dealer
Contact
Information
Bonander Truck & Trailer
Contract # 1-22-23-20K
Contact
Name:
Steve Mannion
Telephone: (916) 747-6151
Facsimile: (209) 634-4965
Email: [email protected]
Address: Bonander Truck & Trailer
4520 N Golden State Blvd.
Turlock, CA 95382
RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer. The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.
Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.
INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)
• Item and commodity code number
• Quantity purchased
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable • Totals for each order
PAYMENT
A. Terms
Payment terms for contracts 1-22-23-20 C – G and K include a $500 per vehicle discount for payment made within twenty (20) days. Contract 1-22-23-20I includes a $200 per vehicle discount for payment made within twenty (20) days. Contracts 1-22- 23-20 H & J offer no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 22 *6/12/2026*
User Instructions
receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.
Payment is deemed to be made for the purpose of earning the discount one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.
Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.
B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.
C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.
D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.
CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.
State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 23 *6/12/2026*
User Instructions
Contractor Name Seller Permit #
Freeway Toyota of Hanford 102-659756
Winner Chevrolet 100-208309
Knight Sacramento CD Inc
DBA Elk Elk Grove Auto 253121056
Downtown Ford 28600344
Watsonville Fleet Group 245364864
101-135239
CA Car Group 100-214737
Riverview International 101-079519
Sacramento Truck Center 97724353
Bonander Truck & Trailer 28-093997
WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):
• Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
• Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. • Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.
The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.
All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.
Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 24 *6/12/2026*
User Instructions
The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.
The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.
REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.
A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.
Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.
MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;
• Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.
Purchase of the Maintenance Plan is non-mandatory for State departments.
The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 25 *6/12/2026*
User Instructions
RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).
SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.
VETTED FORMS/CERTIFICATIONS
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:
• GenAI Disclosure & Factsheet (STD 1000)
• Bidder Declaration Form (GSPD 05-105)
• DVBE Declaration Form (DGS-PD 843)
• Darfur Contracting Act Form
• California Civil Rights Certification Form
• Iran Contracting Act Certification
• Russian Sanctions Agreement
• Federal Debarment
GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT PROCEDURES GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.
Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.
STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating Dealers and vehicles can be found at: https://www.dgs.ca.gov/PD/Resources/PageContent/Procurement-Division-Resources-List-Folder/State-of-California-Green-FleetEmployee-Pricing-Program
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 C-K
Contract User Instructions, *Supplement 28*
Contract 1-22-23-20 C-K Page 26 *6/12/2026*
User Instructions
ATTACHMENTS
*Attachment A – Contract Pricing, Supplement 28 effective 6/12/2026* Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook Attachment D – Vehicle Specifications, Supplement 25
Payment Terms Contract #s
$500 discount per vehicle
for payment within 20 days (1-22-23-20C-G & K )
$200 discount per vehicle
for payment within 20
days
1-22-23-20I
Contact Line Item #
(CLIN) Description UNSPSC
Unit of
Measure
(UOM)
Quantity in
Unit of
Measure
Make Model Drive Forward
Leaders CARB Aligned Vehicle Contract Unit Price Dealer Contract Number 2 Small Pickup, 4x2, Crew Cab, Regular
Box, 119 in. WB, 5000 lb. GVWR,
HYBRID Fueled Vehicle in accordance
with specification 2310-4181 dated
8/16/21
25101507 Each 1 FORD MAVERICK No Yes *Currently Unavailable* DOWNTOWN FORD 1-22-23-20F 7 Small Pickup, 4x2, Extra Cab, Regular
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA Yes No $32,058.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 8 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA Yes No $34,333.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 8 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO Yes No $33,138.00 WINNER CHEVROLET 1-22-23-20D 9 Small Pickup, 4x4, Extra Cab, Regular
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA Yes No $35,023.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 10 Small Pickup, 4x4, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA Yes No $36,189.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 10 Small Pickup, 4x4, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO Yes No $36,225.00 WINNER CHEVROLET 1-22-23-20D 20 Standard Pickup, 4x2, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO Yes No $36,590.00 WINNER CHEVROLET 1-22-23-20D 20 Standard Pickup, 4x2, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 FORD F-150 No Yes *Currently Unavailable* DOWNTOWN FORD 1-22-23-20F Fleet Vehicles - Trucks
Attachment A - Contract Pricing - *Supplement 28, effective 6/12/2026* Contract 1-22-23-20 (C-K)
21 Standard Pickup, 4x4, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $40,890.00 WINNER CHEVROLET 1-22-23-20D 21 Standard Pickup, 4x4, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes *Currently Unavailable* DOWNTOWN FORD 1-22-23-20F 22 Standard Pickup, 4x2, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $36,450.00 WINNER CHEVROLET 1-22-23-20D 22 Standard Pickup, 4x2, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 GMC SIERRA Yes No $34,409.25 CA CAR GROUP 1-22-23-20H 22 Standard Pickup, 4x2, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes $36,100.00 DOWNTOWN FORD 1-22-23-20F 23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 RAM 1500 No Yes $38,095.00 ELK GROVE AUTO 1-22-23-20E 23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $38,670.00 WINNER CHEVROLET 1-22-23-20D 23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 GMC SIERRA Yes No $35,538.64 CA CAR GROUP 1-22-23-20H 23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes $38,968.00 DOWNTOWN FORD 1-22-23-20F 24 Standard Pickup, 4x2, Crew Cab,
Short Box, 140 in. WB, 6100 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 RAM 1500 No Yes $38,995.00 ELK GROVE AUTO 1-22-23-20E 24 Standard Pickup, 4x2, Crew Cab,
Short Box, 140 in. WB, 6100 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/22
25101507 Each
1 CHEVROLET SILVERADO Yes No $40,790.00 WINNER CHEVROLET 1-22-23-20D 24 Standard Pickup, 4x2, Crew Cab,
Short Box, 140 in. WB, 6100 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/23
25101507 Each
1 FORD F-150 No Yes $42,132.00 DOWNTOWN FORD 1-22-23-20F
25 Standard Pickup, 4x4, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $39,675.00 WINNER CHEVROLET 1-22-23-20D 25 Standard Pickup, 4x4, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes $40,700.00 DOWNTOWN FORD 1-22-23-20F 26 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 RAM 1500 No Yes $39,205.00 ELK GROVE AUTO 1-22-23-20E 26 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $41,390.00 WINNER CHEVROLET 1-22-23-20D 26 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes $42,440.00 DOWNTOWN FORD 1-22-23-20F 27 Standard Pickup, 4x4, Crew Cab,
Short Box, 140 in. WB, 6300 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 RAM 1500 No Yes $41,605.00 ELK GROVE AUTO 1-22-23-20E 27 Standard Pickup, 4x4, Crew Cab,
Short Box, 140 in. WB, 6300 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $43,605.00 WINNER CHEVROLET 1-22-23-20D 27 Standard Pickup, 4x4, Crew Cab,
Short Box, 140 in. WB, 6300 lb.
GVWR, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes $45,682.00 DOWNTOWN FORD 1-22-23-20F 28 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.
GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $39,965.00 WINNER CHEVROLET 1-22-23-20D 28 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.
GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes $38,979.00 DOWNTOWN FORD 1-22-23-20F 29 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.
GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No $42,685.00 WINNER CHEVROLET 1-22-23-20D 29 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.
GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-150 No Yes $42,440.00 DOWNTOWN FORD 1-22-23-20F
30 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6200 lb.
GVWR, DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No CURRENTLY UNAVAILABLE WINNER CHEVROLET 1-22-23-20D 31 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6500 lb.
GVWR, DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO Yes No CURRENTLY UNAVAILABLE WINNER CHEVROLET 1-22-23-20D 32 Standard Pickup, 4x2, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 RAM 2500 N/A N/A $39,650.00 ELK GROVE AUTO 1-22-23-20E 32 Standard Pickup, 4x2, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $44,403.00 WINNER CHEVROLET 1-22-23-20D 32 Standard Pickup, 4x2, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FORD F-250 N/A N/A $44,139.00 WATSONVILLE FLEET GROUP 1-22-23-20G 33 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 RAM 2500 N/A N/A $42,900.00 ELK GROVE AUTO 1-22-23-20E 33 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $45,557.00 WINNER CHEVROLET 1-22-23-20D 33 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FORD F-250 N/A N/A $46,653.00 WATSONVILLE FLEET GROUP 1-22-23-20G 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB, 8500
lb. GVWR, GASOLINE Fueled Vehicle
in accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 RAM 2500 N/A N/A $43,050.00 ELK GROVE AUTO 1-22-23-20E 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB, 8500
lb. GVWR, GASOLINE Fueled Vehicle
in accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $47,477.00 WINNER CHEVROLET 1-22-23-20D 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB, 8500
lb. GVWR, GASOLINE Fueled Vehicle
in accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-250 N/A N/A $47,985.00 WATSONVILLE FLEET GROUP 1-22-23-20G 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB, 8500
lb. GVWR, GASOLINE Fueled Vehicle
in accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 GMC SIERRA N/A N/A $45,692.82 CA CAR GROUP 1-22-23-20H
35 Standard Pickup, 4x4, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 RAM 2500 N/A N/A $42,500.00 ELK GROVE AUTO 1-22-23-20E 35 Standard Pickup, 4x4, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $46,608.00 WINNER CHEVROLET 1-22-23-20D 35 Standard Pickup, 4x4, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FORD F-250 N/A N/A $46,628.00 WATSONVILLE FLEET GROUP 1-22-23-20G 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 RAM 2500 N/A N/A $45,980.00 ELK GROVE AUTO 1-22-23-20E 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $47,599.00 WINNER CHEVROLET 1-22-23-20D 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 GMC SIERRA N/A N/A $45,822.55 CA CAR GROUP 1-22-23-20H 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FORD F-250 N/A N/A $46,587.00 DOWNTOWN FORD 1-22-23-20F 37 Standard Pickup, 4x4, Crew Cab,
Short Box, 350 HP, 153 in. WB, 8500
lb. GVWR, GASOLINE Fueled Vehicle
in accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 RAM 2500 N/A N/A $46,080.00 ELK GROVE AUTO 1-22-23-20E 37 Standard Pickup, 4x4, Crew Cab,
Short Box, 350 HP, 153 in. WB, 8500
lb. GVWR, GASOLINE Fueled Vehicle
in accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $49,536.00 WINNER CHEVROLET 1-22-23-20D 37 Standard Pickup, 4x4, Crew Cab,
Short Box, 350 HP, 153 in. WB, 8500
lb. GVWR, GASOLINE Fueled Vehicle
in accordance with specification 2310-
4181 dated 8/16/21
25101507 Each
1 FORD F-250 N/A N/A $50,512.00 WATSONVILLE FLEET GROUP 1-22-23-20G 38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 RAM 2500 N/A N/A $52,750.00 ELK GROVE AUTO 1-22-23-20E 38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $55,028.00 WINNER CHEVROLET 1-22-23-20D
38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FORD F-250 N/A N/A $57,192.00 WATSONVILLE FLEET GROUP 1-22-23-20G 38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 GMC SIERRA N/A N/A $52,742.35 CA CAR GROUP 1-22-23-20H 39 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 RAM 2500 N/A N/A $55,500.00 ELK GROVE AUTO 1-22-23-20E 39 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 CHEVROLET SILVERADO N/A N/A $57,344.00 WINNER CHEVROLET 1-22-23-20D 39 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 FORD F-250 N/A N/A $58,714.00 WATSONVILLE FLEET GROUP 1-22-23-20G 40 Standard Pickup, 4x2, Regular Cab,
Regular Box, 133 in. WB, 8500 lb.
GVWR, CNG Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101600 Each
1 FORD F-250 N/A N/A $55,927.00 DOWNTOWN FORD 1-22-23-20F 41 Standard Pickup, 4X2, Regular Cab,
Regular Box, 380 lb.-ft. Torque, 133 in.
WB, 10200 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 RAM 3500 N/A N/A $42,250.00 ELK GROVE AUTO 1-22-23-20E 41 Standard Pickup, 4X2, Regular Cab,
Regular Box, 380 lb.-ft. Torque, 133 in.
WB, 10200 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 CHEVROLET SILVERADO N/A N/A $45,665.00 WINNER CHEVROLET 1-22-23-20D 41 Standard Pickup, 4X2, Regular Cab,
Regular Box, 380 lb.-ft. Torque, 133 in.
WB, 10200 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 FORD F-350 N/A N/A $45,308.00 WATSONVILLE FLEET GROUP 1-22-23-20G 41 Standard Pickup, 4X2, Regular Cab,
Regular Box, 380 lb.-ft. Torque, 133 in.
WB, 10200 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 GMC SIERRA N/A N/A $44,268.47 CA CAR GROUP 1-22-23-20H 42 Standard Pickup, 4x4, Crew Cab,
Regular Box, 135 in. WB, 7650 lb.
GVWR, ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101600 Each
1 FORD F-15O Lightning PRO No Yes CURRENTLY UNAVAILABLE DOWNTOWN FORD 1-22-23-20F 42A
Standard Pickup, 4x4, Crew Cab,
Regular Box, 135 in. WB, 7650 lb.
GVWR, ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101600 Each
1 CHEVROLET SILVERADO EV No No $49,997.00 WINNER CHEVROLET 1-22-23-20D
44 Standard Pickup, 4X2, Regular Cab,
Regular Box, 135 in. WB, 6000 lb.
GVWR, HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101600 Each
1 FORD F-150 XL No Yes CURRENTLY UNAVAILABLE DOWNTOWN FORD 1-22-23-20F 45 Standard Pickup, 4x4, Crew Cab,
Regular Box, 135 in. WB, 6000 lb.
GVWR, HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101600 Each
1 FORD F-150 XL No Yes $49,524.00 DOWNTOWN FORD 1-22-23-20F 48 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 60 in. CA,
10200 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 GMC SIERRA N/A N/A $43,889.54 CA CAR GROUP 1-22-23-20H 48 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 60 in. CA,
10200 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 FORD F-350 N/A N/A $45,813.00 DOWNTOWN FORD 1-22-23-20F 48 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 60 in. CA,
10200 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 RAM 3500 N/A N/A $45,700.00 ELK GROVE AUTO 1-22-23-20E 48 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 60 in. CA,
10200 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 CHEVROLET SILVERADO N/A N/A $44,700.00 WINNER CHEVROLET 1-22-23-20D 49 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 60 in. CA,
15000 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 FORD F-450 N/A N/A $53,510.00 DOWNTOWN FORD 1-22-23-20F 49 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 60 in. CA,
15000 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 RAM 4500 N/A N/A $50,435.00 ELK GROVE AUTO 1-22-23-20E 50 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 60 in. CA,
15000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 INTERNATIONAL CV N/A N/A CURRENTLY UNAVAILABLE RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 50 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 60 in. CA,
15000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 FORD F-450 N/A N/A $61,341.00 DOWNTOWN FORD 1-22-23-20F 50 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 60 in. CA,
15000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 CHEVROLET SILVERADO N/A N/A $55,225.00 WINNER CHEVROLET 1-22-23-20D 50 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 60 in. CA,
15000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 RAM 4500 N/A N/A $60,150.00 ELK GROVE AUTO 1-22-23-20E
51 Truck, Cab & Chassis, 4X2, Regular
Cab, 60 in. CA, 15000 lb. GVWR,
CNG Fueled Vehicle in accordance
with specification 2310-4181 dated
8/16/21
25101600 Each
1 FORD F-450 N/A N/A $65,905.00 DOWNTOWN FORD 1-22-23-20F 52 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 84 in. CA,
19500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 FORD F-550 N/A N/A $53,398.00 DOWNTOWN FORD 1-22-23-20F 52 Truck, Cab & Chassis, 4X2, Regular
Cab, 380 lb.-ft. Torque, 84 in. CA,
19500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101600 Each
1 RAM 5500 N/A N/A $51,455.00 ELK GROVE AUTO 1-22-23-20E 53 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 84 in. CA,
19500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 INTERNATIONAL CV N/A N/A CURRENTLY UNAVAILABLE RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 53 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 84 in. CA,
19500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FORD F-550 N/A N/A $61,042.00 DOWNTOWN FORD 1-22-23-20F 53 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 84 in. CA,
19500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 RAM 5500 N/A N/A $61,165.00 ELK GROVE AUTO 1-22-23-20E 53 Truck, Cab & Chassis, 4X2, Regular
Cab, 650 lb.-ft. Torque, 84 in. CA,
19500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 CHEVROLET SILVERADO N/A N/A $56,855.00 WINNER CHEVROLET 1-22-23-20D 54 Truck, Cab & Chassis, 4X2, Regular
Cab, 84 in. CA, 19500 lb. GVWR,
CNG Fueled Vehicle in accordance
with specification 2310-4181 dated
8/16/21
25101507 Each
1 FORD F-600 N/A N/A CURRENTLY UNAVAILABLE DOWNTOWN FORD 1-22-23-20F 55 Truck, Cab & Chassis, 4X2, Regular
Cab, 450 lb.-ft. Torque, 102 in. CA,
25500 lb. GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FORD F-650 N/A N/A $59,168.00 DOWNTOWN FORD 1-22-23-20F 56 Truck, Cab & Chassis, 4X2, Regular
Cab, 660 lb.-ft. Torque, 102 in. CA,
25500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 INTERNATIONAL HV N/A N/A $88,288.02 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 56 Truck, Cab & Chassis, 4X2, Regular
Cab, 660 lb.-ft. Torque, 102 in. CA,
25500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 INTERNATIONAL MV N/A N/A $83,057.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 56 Truck, Cab & Chassis, 4X2, Regular
Cab, 660 lb.-ft. Torque, 102 in. CA,
25500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each
1 FREIGHTLINER M2 N/A N/A CURRENTLY UNAVAILABLE SACRAMENTO TRUCK CENTER 1-22-23-20J
57 Truck, Cab & Chassis, 4X2, Regular
Cab, 800 lb.-ft. Torque, 108 in. CA,
30000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 INTERNATIONAL HV N/A N/A $92,316.86 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 57 Truck, Cab & Chassis, 4X2, Regular
Cab, 800 lb.-ft. Torque, 108 in. CA,
30000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 INTERNATIONAL MV N/A N/A $90,560.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 57 Truck, Cab & Chassis, 4X2, Regular
Cab, 800 lb.-ft. Torque, 108 in. CA,
30000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 FREIGHTLINER M2 N/A N/A CURRENTLY UNAVAILABLE SACRAMENTO TRUCK CENTER 1-22-23-20J 58 Truck, Cab & Chassis, 4X2, Regular
Cab, 860 lb.-ft. Torque, 120 in. CA,
33000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 INTERNATIONAL HV N/A N/A $94,328.61 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 58 Truck, Cab & Chassis, 4X2, Regular
Cab, 860 lb.-ft. Torque, 120 in. CA,
33000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 INTERNATIONAL MV N/A N/A $91,986.50 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 58 Truck, Cab & Chassis, 4X2, Regular
Cab, 860 lb.-ft. Torque, 120 in. CA,
33000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 FREIGHTLINER M2 N/A N/A CURRENTLY UNAVAILABLE SACRAMENTO TRUCK CENTER 1-22-23-20J 59 Truck, Cab & Chassis, 4X2, Regular
Cab, 120 in. CA, 33000 lb. GVWR,
CNG Fueled Vehicle in accordance
with specification 2310-4181 dated
8/16/21
25101507 Each 1 FREIGHTLINER M2 N/A N/A CURRENTLY UNAVAILABLE SACRAMENTO TRUCK CENTER 1-22-23-20J 60 Truck, Cab & Chassis, 6X4, Regular
Cab, 1150 lb.-ft. Torque, 138 in. CA,
54000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 INTERNATIONAL HV N/A N/A $105,857.38 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 60 Truck, Cab & Chassis, 6X4, Regular
Cab, 1150 lb.-ft. Torque, 138 in. CA,
54000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 FREIGHTLINER M2 N/A N/A CURRENTLY UNAVAILABLE SACRAMENTO TRUCK CENTER 1-22-23-20J 60 Truck, Cab & Chassis, 6X4, Regular
Cab, 1150 lb.-ft. Torque, 138 in. CA,
54000 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated 8/16/21
25101507 Each 1 WESTERN STAR 47X N/A N/A $154,443.00 BONANDER TRUCK & TRAILER 1-22-23-20K Description Unit of Measure
(UOM)
Quantity in
Unit of
Measure
Make Model Manufacturer Contract Unit Price
Additional options, (cost
plus) various various N/A N/A N/A Dealer Cost up to + 10 % Removal of options, (cost
minus) various various N/A N/A N/A Dealer Cost up to + 10 % End of Sheet
The following items are applicable for options only.
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MASTER AGREEMENT #081325
CATEGORY: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories SUPPLIER: ϳϮ,ŽƵƌ>>͕ĚďĂEĂƟŽŶĂůƵƚŽ&ůĞĞƚ'ƌŽƵƉ
This Master Agreement (Agreement) is between Sourcewell, ĂDŝŶŶĞƐŽƚĂƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞlocated at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and ϳϮ,ŽƵƌ>>͕ĚďĂEĂƟŽŶĂů Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a ůŽĐĂůŐŽǀĞƌŶŵĞŶƚĂŶĚƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞĐƌĞĂƚĞĚƵŶĚĞƌƚŚĞůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐ^ĞĐƟŽŶϭϮϯ͘ϮϭͿŽīĞƌŝŶŐ a CŽŽƉĞƌĂƟǀĞPurchasing Program to eligible ƉĂƌƟĐŝƉĂƟŶŐŐŽǀĞƌŶŵĞŶƚĞŶƟƟĞƐ.
Under this Master Agreement entered with Sourcewell, Supplier will provide /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ to WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŚƌŽƵŐŚ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program. ƌƟĐůĞϭ͗
General Terms
dŚĞ'ĞŶĞƌĂůdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϭĐŽŶƚƌŽůƚŚĞŽƉĞƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůů ĂŶĚ^ƵƉƉůŝĞƌĂŶĚĂƉƉůLJƚŽĂůůƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚďLJ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘^ƵďƐĞƋƵĞŶƚ
ƌƟĐůĞƐƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĐŽŶƚƌŽůƚŚĞƌŝŐŚƚƐ ĂŶĚŽďůŝŐĂƟŽŶƐĚŝƌĞĐƚůLJďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ ^ƵƉƉůŝĞƌ;ƌƟĐůĞϮͿ͕ĂŶĚďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJ;ƌƟĐůĞϯͿ͕ƌĞƐƉĞĐƟǀĞůLJ͘dŚĞƐĞƌƟĐůĞϭ
'ĞŶĞƌĂůdĞƌŵƐĐŽŶƚƌŽůŽǀĞƌĂŶLJĐŽŶŇŝĐƟŶŐƚĞƌŵƐ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶLJƐubject, WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚLJƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůLJĂĐĐĞƉƚĂďůĞƚĞƌŵƐ. 1) Purpose. Pursuant to Minnesota law, tŚĞ^ŽƵƌĐĞǁĞůůŽĂƌĚŽĨŝƌĞĐƚŽƌƐŚĂƐĂƵƚŚŽƌŝnjĞĚ ĂŽŽƉĞƌĂƟǀĞ Purchasing Program designed to provide PĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝƚŚĂĐĐĞƐƐƚŽĐŽŵƉĞƟƟǀĞůLJĂǁĂƌĚĞĚ
ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐagreements͘dŽĨĂĐŝůŝƚĂƚĞƚŚĞWƌŽŐƌĂŵ͕^ŽƵƌĐĞǁĞůůhas awarded Supplier this ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐDĂƐƚĞƌŐƌĞĞŵĞŶƚĨŽůůŽǁŝŶŐĂĐŽŵƉĞƟƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐŝŶƚĞŶĚĞĚƚŽ ŵĞĞƚĐŽŵƉůŝĂŶĐĞƐƚĂŶĚĂƌĚƐŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚDŝŶŶĞƐŽƚĂůĂǁĂŶĚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐĐŽŶƚĂŝŶĞĚ herein.
2) Intent. dŚĞŝŶƚĞŶƚŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƚŽĚĞĮŶĞƚŚĞƌŽůĞƐŽĨ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂƐŝƚƌĞůĂƚĞƐƚŽ^ŽƵƌĐĞǁĞůů͛ƐŽŽƉĞƌĂƟǀĞWƵƌĐŚĂƐŝŶŐWƌŽŐƌĂŵ͘ ϯͿ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĐĐĞƐƐ͘ ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program Master Agreements are ĂǀĂŝůĂďůĞƚŽĞůŝŐŝďůĞƉƵďůŝĐĂŐĞŶĐŝĞƐ;WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐͿ. WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐĂƵƚŚŽƌŝƚLJƚŽĂĐĐĞƐƐ
^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing PƌŽŐƌĂŵŝƐĚĞƚĞƌŵŝŶĞĚƚŚƌŽƵŐŚƚŚĞůĂǁƐŽĨŝƚƐƌĞƐƉĞĐƟǀĞ ũƵƌŝƐĚŝĐƟŽŶ͘
4) Supplier Access. dŚĞ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞŵĂĚĞĂǀĂŝůĂďůĞƚŽĂŶLJ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘^ƵƉƉůŝĞƌƵŶĚĞƌƐƚĂŶĚƐƚŚĂƚĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƵƐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĂƚƚŚĞ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƐŽůĞĐŽŶǀĞŶŝĞŶĐĞ͘^ƵƉƉůŝĞƌǁŝůůĞĚƵĐĂƚĞŝƚƐƐĂůĞƐĂŶĚƐĞƌǀŝĐĞĨŽƌĐĞƐĂďŽƵƚ ^ŽƵƌĐĞǁĞůůĞůŝŐŝďŝůŝƚLJƌĞƋƵŝƌĞŵĞŶƚƐĂŶĚƌĞƋƵŝƌĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘^ƵƉƉůŝĞƌǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ "!
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ĞŶƐƵƌŝŶŐƐĂůĞƐĂƌĞǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
5) Term. dŚŝƐŐƌĞĞŵĞŶƚŝƐĞīĞĐƟǀĞƵƉŽŶƚŚĞĚĂƚĞŽĨƚŚĞĮŶĂůƐŝŐŶĂƚƵƌĞďĞůŽǁ͘dŚĞƚĞƌŵŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚŝƐĨŽƵƌ;ϰͿLJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘dŚĞŐƌĞĞŵĞŶƚĞdžƉŝƌĞƐĂƚϭϭ͗ϱϵW͘D͘ĞŶƚƌĂů Time on EŽǀĞŵďĞƌϭϯ͕ϮϬϮϵ͕ƵŶůĞƐƐŝƚŝƐĐĂŶĐĞůůĞĚŽƌĞdžƚĞŶĚĞĚĂƐĚĞĮŶĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘ a. Extensions. Sourcewell and Supplier may agree to up to three ;ϯͿ ĂĚĚŝƟŽŶĂůŽŶĞ-year extensions ďĞLJŽŶĚƚŚĞŽƌŝŐŝŶĂůĨŽƵƌ-LJĞĂƌƚĞƌŵ͘dŚĞƚŽƚĂůƉŽƐƐŝďůĞůĞŶŐƚŚŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝůůďĞƐĞǀĞŶ(7) LJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘
b.
džĐĞƉƟŽŶĂůŝƌĐƵŵƐƚĂŶĐĞƐ͘ ^ŽƵƌĐĞǁĞůůƌĞƚĂŝŶƐƚŚĞƌŝŐŚƚƚŽĐŽŶƐŝĚĞƌĂĚĚŝƟŽŶĂůĞdžƚĞŶƐŝŽŶƐĂƐ ƌĞƋƵŝƌĞĚƵŶĚĞƌĞdžĐĞƉƟŽŶĂůĐŝƌĐƵŵƐƚĂŶĐĞƐ͘
6) Survival of Terms. EŽƚǁŝƚŚƐƚĂŶĚŝŶŐƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕ƚŚĞŽďůŝŐĂƟŽŶƐŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚǁŝůůĐŽŶƟŶƵĞƚŚƌŽƵŐŚƚŚĞƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚŽĨĂŶLJƚƌĂŶƐĂĐƟŽŶĞŶƚĞƌĞĚbetween ^ƵƉƉůŝĞƌĂŶĚĂŶLJWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJďĞĨŽƌĞƚŚĞƚĞƌŵŝŶĂƟŽŶĚĂƚĞ͘
7) Scope. ^ƵƉƉůŝĞƌŝƐĂǁĂƌĚĞĚĂDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽƉƌŽǀŝĚĞƚŚĞƐŽůƵƟŽŶƐŝĚĞŶƟĮĞĚŝŶZ&WηϬϴϭϯϮϱ ƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘/Ŷ^ĐŽƉĞƐŽůƵƟŽŶƐŝŶĐůƵĚĞ͗
a. Category ϭ͗>>ĞŶŐŝŶĞƐ͕ĨƵĞů͕ĂŶĚƉƌŽƉƵůƐŝŽŶƚLJƉĞƵƚŽŵŽďŝůĞƐ͕^hsƐ͕sĂŶƐ͕ĂŶĚ>ŝŐŚƚdƌƵĐŬƐ͗ i. sĞŚŝĐůĞƐŽĨƚŚĞĨŽůůŽǁŝŶŐƚLJƉĞƐĂŶĚĐůĂƐƐŝĨŝĐĂƚŝŽŶƐ͗ (1) ƵƚŽŵŽďŝůĞƐ͗ŵŝŶŝ͕ ƐƵďĐŽŵƉĂĐƚ͕ĐŽŵƉĂĐƚ͕ĐŽƵƉĞ͕ƐĞĚĂŶ͕ĂŶĚĨƵůůƐŝnjĞ͖ (2) ^ƉŽƌƚhƚŝůŝƚLJsĞŚŝĐůĞƐ͗ĐƌŽƐƐ-ŽǀĞƌ͕ůŝŐŚƚĚƵƚLJ͕ĂŶĚŚĞĂǀLJĚƵƚLJ͖ ;ϯͿ sĂŶƐ͗ƉĂƐƐĞŶŐĞƌĂŶĚĐĂƌŐŽ͖ĂŶĚ
(4) >ŝŐŚƚdƌƵĐŬƐ͗ůŝŐŚƚĚƵƚLJ͕ŚĂůĨ-ton, three-ƋƵĂƌƚĞƌƚŽŶ͕ĂŶĚŽŶĞƚŽŶ͘ ii. sĞŚŝĐůĞƐŽĨƚŚĞƚLJƉĞƐĂŶĚĐůĂƐƐŝĨŝĐĂƚŝŽŶƐŝŶƐƵďƐĞĐƚŝŽŶƐ 7 a. i. (1)-;ϰͿ͘ĂďŽǀĞǁŝƚŚƵƉĨŝƚƚŝŶŐ ĚĞƐŝŐŶĞĚĨŽƌ͗
(1) WƵďůŝĐƐĂĨĞƚLJĂƉƉůŝĐĂƚŝŽŶƐ͖
(2) ĂŶĚƉĂƌĂƚƌĂŶƐŝƚĂƉƉůŝĐĂƚŝŽŶƐ͖
;ϯͿ ^ĞƌǀŝĐĞďŽĚŝĞƐĂŶĚƵƚŝůŝƚLJďĞĚĨŽƌůŝŐŚƚƚƌƵĐŬƐ͖ĂŶĚ (4)
ƋƵŝƉŵĞŶƚ͕ůŝŐŚƚŝŶŐ͕ƚĞĐŚŶŽůŽŐLJ͕ĂĐĐĞƐƐŽƌŝĞƐ͕ƐĂĨĞƚLJƉƌŽĚƵĐƚƐ͕ĂŶĚƵƉĨŝƚƚŝŶŐƐĞƌǀŝĐĞƐ ĚŝƌĞĐƚůLJƌĞůĂƚĞĚƚŽƚƵƌŶŬĞLJƐŽůƵƚŝŽŶƐĨŽƌƐƵďƐĞĐƚŝŽŶƐ7 a. ii. (1)-;ϯͿ͘ iii. ǁŝĚĞƌĂŶŐĞŽĨǀĞŚŝĐůĞƐďLJƐĞĂƚŝŶŐŽƌĐĂƌŐŽĐŽŶĨŝŐƵƌĂƚŝŽŶƐ͕ĚƌŝǀĞƚƌĂŝŶŽƉƚŝŽŶƐ͕ƚƌŝŵůĞǀĞůƐ͕ ĂŶĚŽƉƚŝŽŶĂůĞƋƵŝƉŵĞŶƚŽĨĨĞƌŝŶŐƐ͘
iv. WƌŽƉŽƐĞƌƐŵĂLJŝŶĐůƵĚĞƌĞůĂƚĞĚĞƋƵŝƉŵĞŶƚ͕ĂĐĐĞƐƐŽƌŝĞƐ͕ƐƵƉƉůŝĞƐ͕ƉĂƌƚƐ͕ĂŶĚƐĞƌǀŝĐĞƐƚŽƚŚĞ ĞdžƚĞŶƚƚŚĂƚƚŚĞƐŽůƵƚŝŽŶƐĂƌĞĚŝƌĞĐƚůLJƌĞůĂƚĞĚƚŽƚƵƌŶŬĞLJƐŽůƵƚŝŽŶƐĨŽƌƐƵďƐĞĐƚŝŽŶƐ7 a. i. and 7 a. ii. above.
WƌŽƉŽƐĞƌƐŵĂLJŝŶĐůƵĚĞƌĞůĂƚĞĚĞƋƵŝƉŵĞŶƚ͕ĂĐĐĞƐƐŽƌŝĞƐ͕ĂŶĚƐĞƌǀŝĐĞƐƚŽƚŚĞĞdžƚĞŶƚƚŚĂƚƚŚĞƐĞ ƐŽůƵƚŝŽŶƐĂƌĞĂŶĐŝůůĂƌLJŽƌĐŽŵƉůĞŵĞŶƚĂƌLJƚŽƚŚĞĞƋƵŝƉŵĞŶƚ͕ƉƌŽĚƵĐƚƐ͕ŽƌƐĞƌǀŝĐĞƐďĞŝŶŐƉƌŽƉŽƐĞĚ͘ 8) /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘ ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůƚŽƚŚĞĂďŽǀĞƌĞĨĞƌĞŶĐĞĚZ&Wis incorporated into this Master ŐƌĞĞŵĞŶƚ͘KŶůLJƚŚŽƐĞ^ŽůƵƟŽŶƐŝŶĐůƵĚĞĚǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůĂŶĚǁŝƚŚŝŶ^ĐŽƉĞ;/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐͿĂƌĞŝŶĐůƵĚĞĚǁŝƚŚŝŶƚŚĞŐƌĞĞŵĞŶƚĂŶĚŵĂLJďĞŽīĞƌĞĚƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ.
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9) /ŶĚĞĮŶŝƚĞYƵĂŶƟƚLJ͘ dŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĚĞĮŶĞƐĂŶŝŶĚĞĮŶŝƚĞƋƵĂŶƟƚLJŽĨƐĂůĞƐƚŽĞůŝŐŝďůĞ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
10) Pricing. WƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ;ŝŶĐůƵĚŝŶŐWƌŝĐŝŶŐĂŶĚĞůŝǀĞƌLJĂŶĚWƌŝĐŝŶŐKīĞƌĞĚtĂďůĞƐͿĨŽƌĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůŝƐŝŶĐŽƌƉŽƌĂƚĞĚŝŶƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ 11) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List ŽŶĮůĞ with Sourcewell ǁŚĞŶŽīĞƌŝŶŐ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJ
ƌĞƋƵĞƐƚĂĚũƵƐƚŵĞŶƚƐƚŽƉƌŝĐŝŶŐĚŝƌĞĐƚůLJĨƌŽŵ^ƵƉƉůŝĞƌĚƵƌŝŶŐƚŚĞŶĞŐŽƟĂƟŽŶĂŶĚĞdžĞĐƵƟŽŶŽĨĂŶLJ ƚƌĂŶƐĂĐƟŽŶ.
12) Open Market. ^ƵƉƉůŝĞƌ͛ƐŽƉĞŶŵĂƌŬĞƚƉƌŝĐŝŶŐprocess is included within its Proposal. 13) ^ƵƉƉůŝĞƌZĞƉƌĞƐĞŶƚĂƟŽŶƐ͗
i) Compliance. Supplier represents and warrants it will provide all Included ^ŽůƵƟŽŶƐ ƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŝŶĨƵůůĐŽŵƉůŝĂŶĐĞǁŝƚŚĂƉƉůŝĐĂďůĞĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ĂŶĚůŽĐĂůůĂǁƐĂŶĚ ƌĞŐƵůĂƟŽŶƐ͘
ii) Licenses. ƐĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶĂǀĂůŝĚƐƚĂƚƵƐŽŶĂůůƌĞƋƵŝƌĞĚĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ ĂŶĚůŽĐĂůůŝĐĞŶƐĞƐ͕ďŽŶĚƐ͕ĂŶĚƉĞƌŵŝƚƐƌĞƋƵŝƌĞĚĨŽƌƚŚĞŽƉĞƌĂƟŽŶŽĨ^ƵƉƉůŝĞƌ͛ƐďƵƐŝŶĞƐƐǁŝƚŚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJƌĞƋƵĞƐƚĂůůƌĞůĞǀĂŶƚĚŽĐƵŵĞŶƚĂƟŽŶĚŝƌĞĐƚůLJĨƌŽŵ Supplier.
iii) Supplier Warrants. Supplier warrants that all Included ^ŽůƵƟŽŶƐĨƵƌŶŝƐŚĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂƌĞĨƌĞĞĨƌŽŵůŝĞŶƐĂŶĚĞŶĐƵŵďƌĂŶĐĞƐ͕ĂŶĚĂƌĞĨƌĞĞĨƌŽŵĚĞĨĞĐƚƐŝŶĚĞƐŝŐŶ͕ŵĂƚĞƌŝĂůƐ͕ ĂŶĚǁŽƌŬŵĂŶƐŚŝƉ͘/ŶĂĚĚŝƟŽŶ͕^ƵƉƉůŝĞƌǁĂƌƌĂŶƚƐƚŚĞ^ŽůƵƟŽŶƐĂƌĞƐƵŝƚĂďůĞĨŽƌĂŶĚǁŝůůƉĞƌĨŽƌŵ in accordance with the ordinary uƐĞĨŽƌǁŚŝĐŚƚŚĞLJĂƌĞŝŶƚĞŶĚĞĚ͘ 14) ĂŶŬƌƵƉƚĐLJEŽƟĐĞƐ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐŝƚŝƐŶŽƚĐƵƌƌĞŶƚůLJŝŶĂďĂŶŬƌƵƉƚĐLJƉƌŽĐĞĞĚŝŶŐ͘ ^ƵƉƉůŝĞƌŚĂƐĚŝƐĐůŽƐĞĚĂůůĐƵƌƌĞŶƚĂŶĚĐŽŵƉůĞƚĞĚďĂŶŬƌƵƉƚĐLJƉƌŽĐĞĞĚŝŶŐƐǁŝƚŚŝŶƚŚĞƉĂƐƚƐĞǀĞŶLJĞĂƌƐ ǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞŶŽƟĐĞŝŶǁƌŝƟŶŐƚŽ^ŽƵƌĐĞǁĞůůŝĨŝƚĞŶƚĞƌƐĂďĂŶŬƌƵƉƚĐLJ ƉƌŽĐĞĞĚŝŶŐĂƚĂŶLJƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘ 15) Debarment and Suspension. ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞ ƉƌĞƐĞŶƚůLJĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚĨŽƌĚĞďĂƌŵĞŶƚ͕ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞ͕ŽƌǀŽůƵŶƚĂƌŝůLJĞdžĐůƵĚĞĚ ĨƌŽŵƉƌŽŐƌĂŵƐŽƉĞƌĂƚĞĚďLJƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͕ƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞnt, or any WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐŚĂǀĞďĞĞŶ ĐŽŶǀŝĐƚĞĚŽĨĂĐƌŝŵŝŶĂůŽīĞŶƐĞƌĞůĂƚĞĚƚŽƚŚĞƐƵďũĞĐƚŵĂƩĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ warrants that it will pƌŽǀŝĚĞŝŵŵĞĚŝĂƚĞǁƌŝƩĞŶŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚŝƐĐĞƌƟĮĐĂƟŽŶĐŚĂŶŐĞƐĂƚ ĂŶLJƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
16) Provisions for non-hŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĞŶƟƚLJƉƌŽĐƵƌĞŵĞŶƚƐƵŶĚĞƌhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĂǁĂƌĚƐ or other awards (Appendix II ƚŽϮ͘&͘ZΑϮϬϬͿ͘ WĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚĂƚƵƐĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂů
ŐƌĂŶƚŽƌŽƚŚĞƌĨĞĚĞƌĂůĨƵŶĚŝŶŐƚŽƉƵƌĐŚĂƐĞƐŽůƵƟŽŶƐĨƌŽŵƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞƐƵďũĞĐƚƚŽ ĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐŝŶĐůƵĚŝŶŐƚŚĞƉƌŽĐƵƌĞŵĞŶƚƐƚĂŶĚĂƌĚƐŽĨƚŚĞhŶŝĨŽƌŵĚŵŝŶŝƐƚƌĂƟǀĞ ZĞƋƵŝƌĞŵĞŶƚƐ͕ŽƐƚWƌŝŶĐŝƉůĞƐĂŶĚƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐĨŽƌ&ĞĚĞƌĂůǁĂƌĚƐ͕Ϯ͘&͘Z͘ΑϮϬϬ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJŚĂǀĞĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐďĂƐĞĚŽŶƐƉĞĐŝĮĐĨƵŶĚŝŶŐƐŽƵƌĐĞƚĞƌŵƐŽƌ "!
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ĐŽŶĚŝƟŽŶƐ͘tŝƚŚŝŶƚŚŝƐ^ĞĐƟŽŶ͕ĂůůƌĞĨĞƌĞŶĐĞƐƚŽ͞ĨĞĚĞƌĂů͟ƐŚŽƵůĚďĞŝŶƚĞƌƉƌĞƚĞĚƚŽŵĞĂŶƚŚĞhŶŝƚĞĚ ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚ͘dŚĞĨŽůůŽǁŝŶŐůŝƐƚĂƉƉůŝĞƐǁŚĞŶĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJĂĐĐĞƐƐĞƐ^ƵƉƉůŝĞƌ͛Ɛ
Included ^ŽůƵƟŽŶƐǁŝƚŚhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĨƵŶĚƐ͘
i)
Yh>
DW>KzD
EdKWWKZdhE/dz͘
džĐĞƉƚĂƐŽƚŚĞƌǁŝƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘Α
60, all agreements ƚŚĂƚŵĞĞƚƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨĞĚĞƌĂůůLJĂƐƐŝƐƚĞĚĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚ͟ŝŶϰϭ ͘&͘Z͘ΑϲϬ-ϭ͘ϯŵƵƐƚŝŶĐůƵĚĞƚŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚLJĐůĂƵƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘ΑϲϬ-1.4(b), in ĂĐĐŽƌĚĂŶĐĞǁŝƚŚ
džĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲ͕͞
ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͟;ϯϬ&ZϭϮϯϭϵ͕ϭϮϵϯϱ͕
ϯ͘&͘Z͘Α͕ϭϵϲϰ-ϭϵϲϱŽŵƉ͕͘Ɖ͘ϯϯϵͿ͕ĂƐĂŵĞŶĚĞĚďLJ
džĞĐƵƟǀĞKƌĚĞƌϭϭϯϳϱ͕͞ŵĞŶĚŝŶŐ
džĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲZĞůĂƟŶŐƚŽ
ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͕͟ ĂŶĚŝŵƉůĞŵĞŶƟŶŐ
ƌĞŐƵůĂƟŽŶƐĂƚϰϭ͘&͘Z͘ΑϲϬ͕͞KĸĐĞŽĨ&ĞĚĞƌĂůŽŶƚƌĂĐƚŽŵƉůŝĂŶĐĞWƌŽŐƌĂŵƐ͕ ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͕ĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ͘͟dŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚLJĐůĂƵƐĞŝƐŝŶĐŽƌƉŽƌĂƚĞĚ ŚĞƌĞŝŶďLJƌĞĨĞƌĞŶĐĞ͘
ii) DAVIS-KEd͕^D
E
;ϰϬh͘^͘͘Αϯϭϰϭ-3148). tŚĞŶƌĞƋƵŝƌĞĚďLJĨĞĚĞƌĂů
ƉƌŽŐƌĂŵůĞŐŝƐůĂƟŽŶ͕ĂůůƉƌŝŵĞĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚƐŝŶĞdžĐĞƐƐŽĨΨϮ͕ϬϬϬĂǁĂƌĚĞĚďLJŶŽŶ-ĨĞĚĞƌĂů ĞŶƟƟĞƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞĂǀŝƐ-ĂĐŽŶĐƚ;ϰϬh͘^͘͘Αϯϭϰϭϯϭϰϰ͕ĂŶĚϯϭϰϲ-ϯϭϰϴͿĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘Αϱ͕ ͞>ĂďŽƌ^ƚĂŶĚĂƌĚƐWƌŽǀŝƐŝŽŶƐƉƉůŝĐĂďůĞƚŽŽŶƚƌĂĐƚƐŽǀĞƌŝŶŐ&ĞĚĞƌĂůůLJ&ŝŶĂŶĐĞĚĂŶĚƐƐŝƐƚĞĚ ŽŶƐƚƌƵĐƟŽŶ͟Ϳ͘/ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞƐƚĂƚƵƚĞ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ďĞƌĞƋƵŝƌĞĚƚŽƉĂLJǁĂŐĞƐƚŽ ůĂďŽƌĞƌƐĂŶĚŵĞĐŚĂŶŝĐƐĂƚĂƌĂƚĞŶŽƚůĞƐƐƚŚĂŶƚŚĞƉƌĞǀĂŝůŝŶŐǁĂŐĞƐƐƉĞĐŝĮĞĚŝŶĂǁĂŐĞ ĚĞƚĞƌŵŝŶĂƟŽŶŵĂĚĞďLJƚŚĞ^ĞĐƌĞƚĂƌLJŽĨ>ĂďŽƌ͘/ŶĂĚĚŝƟŽŶ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽƉĂLJ ǁĂŐĞƐŶŽƚůĞƐƐƚŚĂŶŽŶĐĞĂǁĞĞŬ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƉůĂĐĞĂĐŽƉLJŽĨƚŚĞĐƵƌƌĞŶƚ ƉƌĞǀĂŝůŝŶŐǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶŝƐƐƵĞĚďLJƚŚĞĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌŝŶĞĂĐŚƐŽůŝĐŝƚĂƟŽŶ͘dŚĞ ĚĞĐŝƐŝŽŶƚŽĂǁĂƌĚĂĐŽŶƚƌĂĐƚŽƌƐƵďĐŽŶƚƌĂĐƚŵƵƐƚďĞĐŽŶĚŝƟŽŶĞĚƵƉŽŶƚŚĞĂĐĐĞƉƚĂŶĐĞŽĨƚŚĞ ǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůůƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽ ƚŚĞĨĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐLJ͘dŚĞĐŽŶƚƌĂĐƚƐŵƵƐƚĂůƐŽŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŽƉĞůĂŶĚ͞ŶƟ-<ŝĐŬďĂĐŬ͟Đƚ;ϰϬh͘^͘͘ΑϯϭϰϱͿ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ regulaƟŽŶƐ;Ϯϵ͘&͘Z͘Αϯ͕͞ŽŶƚƌĂĐƚŽƌƐĂŶĚ^ƵďĐŽŶƚƌĂĐƚŽƌƐŽŶWƵďůŝĐƵŝůĚŝŶŐŽƌWƵďůŝĐtŽƌŬ &ŝŶĂŶĐĞĚŝŶtŚŽůĞŽƌŝŶWĂƌƚďLJ>ŽĂŶƐŽƌ'ƌĂŶƚƐĨƌŽŵƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐ͟Ϳ͘dŚĞĐƚƉƌŽǀŝĚĞƐƚŚĂƚ ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŽƌƐƵďƌĞĐŝƉŝĞŶƚŵƵƐƚďĞƉƌŽŚŝďŝƚĞĚĨƌŽŵŝŶĚƵĐŝŶŐ͕ďLJĂŶLJ means, any person ĞŵƉůŽLJĞĚŝŶƚŚĞĐŽŶƐƚƌƵĐƟŽŶ͕ĐŽŵƉůĞƟŽŶ͕ŽƌƌĞƉĂŝƌŽĨƉƵďůŝĐǁŽƌŬ͕ƚŽŐŝǀĞƵƉĂŶLJƉĂƌƚŽĨƚŚĞ ĐŽŵƉĞŶƐĂƟŽŶƚŽǁŚŝĐŚŚĞŽƌƐŚĞŝƐŽƚŚĞƌǁŝƐĞĞŶƟƚůĞĚ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůů ƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽƚŚĞĨĞĚĞƌĂůawarding agency. Supplier must comply with all applicable Davis-Bacon Act provisions.
iii) KEdZdtKZ<,KhZ^E^&
dz^dEZ^d;ϰϬh͘^͘͘ΑϯϳϬϭ-3708).
Where applicable, all contracts awarded by the non-ĨĞĚĞƌĂůĞŶƟƚLJŝŶĞdžĐĞƐƐŽĨΨϭϬϬ͕ϬϬϬƚŚĂƚ ŝŶǀŽůǀĞƚŚĞĞŵƉůŽLJŵĞŶƚŽĨŵĞĐŚĂŶŝĐƐŽƌůĂďŽƌĞƌƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚ ϰϬh͘^͘͘ΑΑϯϳϬϮĂŶĚϯϳϬϰ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘ΑϱͿ͘ hŶĚĞƌϰϬh͘^͘͘ΑϯϳϬϮŽĨƚŚĞĐƚ͕ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽĐŽŵƉƵƚĞƚŚĞǁĂŐĞƐŽĨ ĞǀĞƌLJŵĞĐŚĂŶŝĐĂŶĚůĂďŽƌĞƌŽŶƚŚĞďĂƐŝƐŽĨĂƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŽĨϰϬŚŽƵƌƐ͘tŽƌŬŝŶĞdžĐĞƐƐŽĨ ƚŚĞƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŝƐƉĞƌŵŝƐƐŝďůĞƉƌŽǀŝĚĞĚƚŚĂƚƚŚĞǁŽƌŬĞƌŝƐĐŽŵƉĞŶƐĂƚĞĚĂƚĂƌĂƚĞŽĨŶŽƚ ůĞƐƐƚŚĂŶŽŶĞĂŶĚĂŚĂůĨƟŵĞƐƚŚĞďĂƐŝĐƌĂƚĞŽĨƉĂLJĨŽƌĂůůŚŽƵƌƐǁŽƌŬĞĚŝŶĞdžĐĞƐƐŽĨϰϬŚŽƵƌƐŝŶ ƚŚĞǁŽƌŬǁĞĞŬ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϰϬh͘^͘͘ΑϯϳϬϰĂƌĞĂƉƉůŝĐĂďůĞƚŽĐŽŶƐƚƌƵĐƟŽŶǁŽƌŬĂŶĚ ƉƌŽǀŝĚĞƚŚĂƚŶŽůĂďŽƌĞƌŽƌŵĞĐŚĂŶŝĐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽǁŽƌŬŝŶƐƵƌƌŽƵŶĚŝŶŐƐŽƌƵŶĚĞƌǁŽƌŬŝŶŐ ĐŽŶĚŝƟŽŶƐǁŚŝĐŚĂƌĞƵŶƐĂŶŝƚĂƌLJ͕ŚĂnjĂƌĚŽƵƐŽƌĚĂŶŐĞƌŽƵƐ͘dŚĞƐĞƌĞƋƵŝƌĞŵĞŶƚƐĚŽŶŽƚĂƉƉůLJƚŽ the purchases ŽĨƐƵƉƉůŝĞƐ͕ŵĂƚĞƌŝĂůƐ͕ŽƌĂƌƟĐůĞƐŽƌĚŝŶĂƌŝůLJĂǀĂŝůĂďůĞŽŶƚŚĞŽƉĞŶŵĂƌŬĞƚ͕Žƌ "!
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081325-NAF
v052824 5
ĐŽŶƚƌĂĐƚƐĨŽƌƚƌĂŶƐƉŽƌƚĂƟŽŶŽƌƚƌĂŶƐŵŝƐƐŝŽŶŽĨŝŶƚĞůůŝŐĞŶĐĞ͘dŚŝƐƉƌŽǀŝƐŝŽŶŝƐŚĞƌĞďLJŝŶĐŽƌƉŽƌĂƚĞĚ ďLJƌĞĨĞƌĞŶĐĞŝŶƚŽƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůů ŐƌĞĞŵĞŶƚƐďLJ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞss, Supplier must comply with ĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. /ĨƚŚĞĨĞĚĞƌĂů ĂǁĂƌĚŵĞĞƚƐƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͟ƵŶĚĞƌϯϳ͘&͘Z͘ΑϰϬϭ͘Ϯ;ĂͿĂŶĚƚŚĞƌĞĐŝƉŝĞŶƚ ŽƌƐƵďƌĞĐŝƉŝĞŶƚǁŝƐŚĞƐƚŽĞŶƚĞƌŝŶƚŽĂĐŽŶƚƌĂĐƚǁŝƚŚĂƐŵĂůůďƵƐŝŶĞƐƐĮƌŵŽƌŶŽŶƉƌŽĮƚ ŽƌŐĂŶŝnjĂƟŽŶƌĞŐĂƌĚŝŶŐƚŚĞƐƵďƐƟƚƵƟŽŶŽĨƉĂƌƟĞƐ͕ĂƐƐŝŐŶŵĞŶƚŽƌƉĞƌĨŽƌŵĂŶĐĞŽĨĞdžƉĞƌŝŵĞŶƚĂů͕ ĚĞǀĞůŽƉŵĞŶƚĂů͕ŽƌƌĞƐĞĂƌĐŚǁŽƌŬƵŶĚĞƌƚŚĂƚ͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͕͟ƚŚĞƌĞĐŝƉŝĞŶƚŽƌƐƵďƌĞĐŝƉŝĞŶƚ ŵƵƐƚĐŽŵƉůLJǁŝƚŚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϯϳ͘&͘Z͘ΑϰϬϭ͕͞ZŝŐŚƚƐƚŽ/ŶǀĞŶƟŽŶƐDĂĚĞďLJEŽŶƉƌŽĮƚ KƌŐĂŶŝnjĂƟŽŶƐĂŶĚ^ŵĂůůƵƐŝŶĞƐƐ&ŝƌŵƐhŶĚĞƌ'ŽǀĞƌŶŵĞŶƚ'ƌĂŶƚƐ͕ŽŶƚƌĂĐƚƐĂŶĚŽŽƉĞƌĂƟǀĞ ŐƌĞĞŵĞŶƚƐ͕͟ĂŶĚĂŶLJŝŵƉůĞŵĞŶƟŶŐƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚďLJƚŚĞĂǁĂƌĚŝŶŐĂŐĞŶĐLJ͘^ƵƉƉůŝĞƌ ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůůŐƌĞĞŵĞŶƚƐďLJ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐ ƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘ v) >
E/Zd;ϰϮh͘^͘͘ΑϳϰϬϭ-ϳϲϳϭY͘ͿEd,
&
Z>td
ZWK>>hd/KE
KEdZK>d;ϯϯh͘^͘͘ΑϭϮϱϭ-1387). ŽŶƚƌĂĐƚƐĂŶĚƐƵďŐƌĂŶƚƐŽĨĂŵŽƵŶƚƐŝŶĞdžĐĞƐƐŽĨ ΨϭϱϬ͕ϬϬϬƌĞƋƵŝƌĞƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚƚŽĂŐƌĞĞƚŽĐŽŵƉůLJǁŝƚŚĂůůĂƉƉůŝĐĂďůĞƐƚĂŶĚĂƌĚƐ͕ŽƌĚĞƌƐ ŽƌƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚƉƵƌƐƵĂŶƚƚŽƚŚĞůĞĂŶŝƌĐƚ;ϰϮh͘^͘͘ΑϳϰϬϭ- ϳϲϳϭƋͿĂŶĚƚŚĞ&ĞĚĞƌĂů tĂƚĞƌWŽůůƵƟŽŶŽŶƚƌŽůĐƚĂƐĂŵĞŶĚĞĚ;ϯϯh͘^͘͘ΑϭϮϱϭ- ϭϯϴϳͿ͘sŝŽůĂƟŽŶƐŵƵƐƚďĞƌĞƉŽƌƚĞĚƚŽ ƚŚĞ&ĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐLJĂŶĚƚŚĞZĞŐŝŽŶĂůKĸĐĞŽĨƚŚĞ ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐLJ
;
WͿ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
vi) DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract ĂǁĂƌĚ;ƐĞĞϮ͘&͘Z͘ΑϭϴϬ͘ϮϮϬͿŵƵƐƚŶŽƚďĞŵĂĚĞƚŽƉĂƌƟĞƐůŝƐƚĞĚŽŶƚŚĞŐŽǀĞƌŶŵĞŶƚǁŝĚĞ ĞdžĐůƵƐŝŽŶƐŝŶƚŚĞ^LJƐƚĞŵĨŽƌǁĂƌĚDĂŶĂŐĞŵĞŶƚ;^DͿ͕ŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞKDŐƵŝĚĞůŝŶĞƐ ĂƚϮ͘&͘Z͘ΑϭϴϬƚŚĂƚŝŵƉůĞŵĞŶƚ
džĞĐƵƟǀĞKƌĚĞƌƐϭϮϱϰϵ;ϯ͘&͘Z͘ΑϭϵϴϲŽŵƉ͕͘Ɖ͘ϭϴϵͿĂŶĚ ϭϮϲϴϵ;ϯ͘&͘Z͘ΑϭϵϴϵŽŵƉ͕͘Ɖ͘ϮϯϱͿ͕͞ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘͟^D džĐůƵƐŝŽŶƐĐŽŶƚĂŝŶƐ
ƚŚĞŶĂŵĞƐŽĨƉĂƌƟĞƐĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ŽƌŽƚŚĞƌǁŝƐĞĞdžĐůƵĚĞĚďLJĂŐĞŶĐŝĞƐ͕ĂƐǁĞůůĂƐƉĂƌƟĞƐ ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞƵŶĚĞƌƐƚĂƚƵƚŽƌLJŽƌƌĞŐƵůĂƚŽƌLJĂƵƚŚŽƌŝƚLJŽƚŚĞƌƚŚĂŶ džĞĐƵƟǀĞKƌĚĞƌϭϮϱϰϵ͘
^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞƉƌĞƐĞŶƚůLJĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚ ĨŽƌĚĞďĂƌŵĞŶƚ͕ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞ͕ŽƌǀŽůƵŶƚĂƌŝůLJĞdžĐůƵĚĞĚĨƌŽŵƉĂƌƟĐŝƉĂƟŽŶďLJĂŶLJĨĞĚĞƌĂů department or agency.
vii) BYRD ANTI->Kz/E'D
ED
Ed͕^D
E
;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘ Suppliers must
ĮůĞĂŶLJƌĞƋƵŝƌĞĚĐĞƌƟĮĐĂƟŽŶƐ͘^ƵƉƉůŝĞƌƐŵƵƐƚŶŽƚŚĂǀĞƵƐĞĚĨĞĚĞƌĂůĂƉƉƌŽƉƌŝĂƚĞĚĨƵŶĚƐƚŽƉĂLJ ĂŶLJƉĞƌƐŽŶŽƌŽƌŐĂŶŝnjĂƟŽŶĨŽƌŝŶŇƵĞŶĐŝŶŐŽƌĂƩĞŵƉƟŶŐƚŽŝŶŇƵĞŶĐĞĂŶŽĸĐĞƌŽƌĞŵƉůŽLJĞĞŽĨ ĂŶLJĂŐĞŶĐLJ͕ĂŵĞŵďĞƌŽĨŽŶŐƌĞƐƐ͕ŽĸĐĞƌŽƌĞŵƉůŽLJĞĞŽĨŽŶŐƌĞƐƐ͕ŽƌĂŶĞŵƉůŽLJĞĞŽĨĂ ŵĞŵďĞƌŽĨŽŶŐƌĞƐƐŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶLJĨĞĚĞƌĂůĐŽŶƚƌĂĐƚ͕ŐƌĂŶƚ͕ŽƌĂŶLJŽƚŚĞƌ ĂǁĂƌĚĐŽǀĞƌĞĚďLJϯϭh͘^͘͘ΑϭϯϱϮ͘^ƵƉƉůŝĞƌƐŵƵƐƚĚŝƐĐůŽƐĞĂŶLJůŽďbying with non-ĨĞĚĞƌĂůĨƵŶĚƐ ƚŚĂƚƚĂŬĞƐƉůĂĐĞŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶLJĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵĐŚĚŝƐĐůŽƐƵƌĞƐĂƌĞĨŽƌǁĂƌĚĞĚ ĨƌŽŵƟĞƌƚŽƟĞƌƵƉƚŽƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵƉƉůŝĞƌƐŵƵƐƚĮůĞĂůůĐĞƌƟĮĐĂƟŽŶƐĂŶĚĚŝƐĐůŽƐƵƌĞƐ ƌĞƋƵŝƌĞĚďLJ͕ĂŶĚŽƚŚĞƌǁŝƐĞĐŽŵƉůLJǁŝƚŚ͕ƚŚĞLJƌĚŶƟ->ŽďďLJŝŶŐŵĞŶĚŵĞŶƚ;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘ viii) Z
KZZ
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Ed/KEZ
Yh/Z
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ǁŝƚŚƚŚĞƌĞĐŽƌĚƌĞƚĞŶƟŽŶƌĞƋƵŝƌĞŵĞŶƚƐĚĞƚĂŝůĞĚŝŶϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯ͘dŚĞ^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ "!
#
081325-NAF
v052824 6
ĐĞƌƟĮĞƐƚŚĂƚŝƚǁŝůůƌĞƚĂŝŶĂůůƌĞĐŽƌĚƐĂƐƌĞƋƵŝƌĞĚďLJϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯĨŽƌĂƉĞƌŝŽĚŽĨϯLJĞĂƌƐĂŌĞƌ ŐƌĂŶƚĞĞƐŽƌƐƵďŐƌĂŶƚĞĞƐƐƵďŵŝƚĮŶĂůĞdžƉĞŶĚŝƚƵƌĞƌĞƉŽƌƚƐŽƌƋƵĂƌƚĞƌůLJŽƌĂŶŶƵĂůĮŶĂŶĐŝĂů ƌĞƉŽƌƚƐ͕ĂƐĂƉƉůŝĐĂďůĞ͕ĂŶĚĂůůŽƚŚĞƌƉĞŶĚŝŶŐŵĂƩĞƌƐĂƌĞĐůosed. ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, ^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚƚŚĞŵĂŶĚĂƚŽƌLJƐƚĂŶĚĂƌĚƐĂŶĚƉŽůŝĐŝĞƐƌĞůĂƟŶŐƚŽĞŶĞƌŐLJĞĸĐŝĞŶĐLJ ǁŚŝĐŚĂƌĞĐŽŶƚĂŝŶĞĚŝŶƚŚĞƐƚĂƚĞĞŶĞƌŐLJĐŽŶƐĞƌǀĂƟŽŶƉůĂŶŝƐƐƵĞĚŝŶĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŶĞƌŐLJ
WŽůŝĐLJĂŶĚŽŶƐĞƌǀĂƟŽŶĐƚ͘
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must ĐŽŵƉůLJǁŝƚŚĂůůĂƉƉůŝĐĂďůĞƉƌŽǀŝƐŝŽŶƐŽĨƚŚĞƵLJŵĞƌŝĐĂŶĐƚ͘WƵƌĐŚĂƐĞƐŵĂĚĞŝŶĂĐĐŽƌĚĂŶĐĞ ǁŝƚŚƚŚĞƵLJŵĞƌŝĐĂŶĐƚŵƵƐƚĨŽůůŽǁƚŚĞĂƉƉůŝĐĂďůĞƉƌŽĐƵƌĞŵĞŶƚƌƵůĞƐĐĂůůŝŶŐĨŽƌĨƌĞĞĂŶĚ ŽƉĞŶĐŽŵƉĞƟƟŽŶ͘
xi)
^^dKZ
KZ^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϯϲͿ͘ ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŚĂƚĚƵůLJĂƵƚŚŽƌŝnjĞĚ ƌĞƉƌĞƐĞŶƚĂƟǀĞƐŽĨĂĨĞĚĞƌĂůĂŐĞŶĐLJŵƵƐƚŚĂǀĞĂĐĐĞƐƐƚŽĂŶLJŬƐ͕ĚŽĐƵŵĞŶƚƐ͕ƉĂƉĞƌƐĂŶĚ ƌĞĐŽƌĚƐŽĨ^ƵƉƉůŝĞƌƚŚĂƚĂƌĞĚŝƌĞĐƚůLJƉĞƌƟŶĞŶƚƚŽ^ƵƉƉůŝĞƌ͛ƐĚŝƐĐŚĂƌŐĞŽĨŝƚƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂŬŝŶŐĂƵĚŝƚƐ͕ĞdžĂŵŝŶĂƟŽŶƐ͕ĞdžĐĞƌƉƚƐ͕ĂŶĚƚƌĂŶƐĐƌŝƉƟŽŶƐ͘dŚĞ ƌŝŐŚƚĂůƐŽŝŶĐůƵĚĞƐƟŵĞůLJĂŶĚƌĞĂƐŽŶĂďůĞĂĐĐĞƐƐƚŽ^ƵƉƉůŝĞƌ͛ƐƉĞƌƐŽŶŶĞůĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨ ŝŶƚĞƌǀŝĞǁĂŶĚĚŝƐĐƵƐƐŝŽŶƌĞůĂƟŶŐƚŽƐƵĐŚĚŽĐƵŵĞŶƚƐ͘
xii) WZKhZ
D
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Ks
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ƚŚĂƚŝƐĂƐƚĂƚĞĂŐĞŶĐLJŽƌĂŐĞŶĐLJŽĨĂƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶŽĨĂƐƚĂƚĞĂŶĚŝƚƐĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ĐŽŵƉůLJǁŝƚŚ^ĞĐƟŽŶϲϬϬϮŽĨƚŚĞ^ŽůŝĚtĂƐƚĞŝƐƉŽƐĂůĐƚ͕ĂƐĂŵĞŶĚĞĚďLJƚŚĞZĞƐŽƵƌĐĞ ŽŶƐĞƌǀĂƟŽŶĂŶĚZĞĐŽǀĞƌLJĐƚ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨ^ĞĐƟŽŶϲϬϬϮŝŶĐůƵĚĞƉƌŽĐƵƌŝŶŐŽŶůLJŝƚĞŵƐ ĚĞƐŝŐŶĂƚĞĚŝŶŐƵŝĚĞůŝŶĞƐŽĨƚŚĞ
ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐLJ;
WͿĂƚϰϬ͘&͘Z͘ΑϮϰϳƚŚĂƚ
ĐŽŶƚĂŝŶƚŚĞŚŝŐŚĞƐƚƉĞƌĐĞŶƚĂŐĞŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐƉƌĂĐƟĐĂďůĞ͕ consistent with maintaining a ƐĂƟƐĨĂĐƚŽƌLJůĞǀĞůŽĨĐŽŵƉĞƟƟŽŶ͕ǁŚĞƌĞƚŚĞƉƵƌĐŚĂƐĞƉƌŝĐĞŽĨƚŚĞŝƚĞŵĞdžĐĞĞĚƐΨϭϬ͕ϬϬϬŽƌƚŚĞ ǀĂůƵĞŽĨƚŚĞƋƵĂŶƟƚLJĂĐƋƵŝƌĞĚĚƵƌŝŶŐƚŚĞƉƌĞĐĞĚŝŶŐĮƐĐĂůLJĞĂƌĞdžĐĞĞĚĞĚΨϭϬ͕ϬϬϬ͖ƉƌŽĐƵƌŝŶŐ solid waste management services in a mĂŶŶĞƌƚŚĂƚŵĂdžŝŵŝnjĞƐĞŶĞƌŐLJĂŶĚƌĞƐŽƵƌĐĞƌĞĐŽǀĞƌLJ͖ ĂŶĚĞƐƚĂďůŝƐŚŝŶŐĂŶĂĸƌŵĂƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽŐƌĂŵĨŽƌƉƌŽĐƵƌĞŵĞŶƚŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐ ŝĚĞŶƟĮĞĚŝŶƚŚĞ
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xiii) &
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ƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶLJƉƵƌĐŚĂƐĞďLJĂWĂƌƟĐŝƉĂƟŶŐ
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081325-NAF
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xvi) &
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xvii) KE&>/d^K&/Ed
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ŶƟƚLJĂƌĞĂďůĞƚŽĂƐƐĞƐƐƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚ͖ĂŶĚƉƌŽǀŝĚĞĂŶLJĂĚĚŝƟŽŶĂů ŝŶĨŽƌŵĂƟŽŶĂƐŶĞĐĞƐƐĂƌLJŽƌƌĞƋƵĞƐƚĞĚ͘
xviii) U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with h͘^͘
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