Agenda packet, regular meeting — Montebello City Council, June 24, 2026 (part 3 of 16)

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ĨƵůůǇĞǆĞĐƵƚĞĚ^ŽƵƌĐĞǁĞůůWƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵǁŝůůďĞĐŽŵĞĂŶĂŵĞŶĚŵĞŶƚƚŽ ƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚǁŝůůďĞŝŶĐŽƌƉŽƌĂƚĞĚďǇƌĞĨĞƌĞŶĐĞ͘
ϯͿ ƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞ͘ ^ƵƉƉůŝĞƌǁŝůůĂƐƐŝŐŶĂŶƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞƚŽ^ŽƵƌĐĞǁĞůůĨŽƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂŶĚŵƵƐƚƉƌŽǀŝĚĞƉƌŽŵƉƚŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚĂƚƉĞƌƐŽŶŝƐĐŚĂŶŐĞĚ͘dŚĞƵƚŚŽƌŝǌĞĚ ZĞƉƌĞƐĞŶƚĂƟǀĞǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ͗
x DĂŝŶƚĞŶĂŶĐĞĂŶĚŵĂŶĂŐĞŵĞŶƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͖
x dŝŵĞůǇƌĞƐƉŽŶƐĞƚŽĂůů^ŽƵƌĐĞǁĞůůĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝŶƋƵŝƌŝĞƐ͖ĂŶĚ
x WĂƌƟĐŝƉĂƟŽŶŝŶƌĞǀŝĞǁƐǁŝƚŚ^ŽƵƌĐĞǁĞůů͘
^ŽƵƌĐĞǁĞůůΖƐƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞŝƐŝƚƐŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĸĐĞƌ. 4) Performance Reviews. Supplier will ƉĞƌĨŽƌŵĂŵŝŶŝŵƵŵŽĨŽŶĞƌĞǀŝĞǁǁŝƚŚ^ŽƵƌĐĞǁĞůůƉĞƌ ĂŐƌĞĞŵĞŶƚǇĞĂƌ͘dŚĞƌĞǀŝĞǁǁŝůůĐŽǀĞƌƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͕ƉƌŝĐŝŶŐĂŶĚƚĞƌŵƐ͕
ĂĚŵŝŶŝƐƚƌĂƟǀĞĨĞĞƐ͕ƐĂůĞƐĚĂƚĂƌĞƉŽƌƚƐ͕ƉĞƌĨŽƌŵĂŶĐĞŝƐƐƵĞƐ͕ƐƵƉƉůǇ chain issues, customer issues, and ĂŶǇŽƚŚĞƌŶĞĐĞƐƐĂƌǇŝŶĨŽƌŵĂƟŽŶ͘
5) ^ĂůĞƐZĞƉŽƌƟŶŐZĞƋƵŝƌĞĚ͘ ^ƵƉƉůŝĞƌŝƐƌĞƋƵŝƌĞĚĂƐĂŵĂƚĞƌŝĂůĞůĞŵĞŶƚƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽ ƌĞƉŽƌƚĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽ
provide complete and accurate ƌĞƉŽƌƚƐĂƐĚĞĮŶĞĚŚĞƌĞŝŶǁŝůůďĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚŽĨƚŚĞŐƌĞĞŵĞŶƚ ĂŶĚ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƉƵƌƐƵĞĂůůƌĞŵĞĚŝĞƐĂǀĂŝůĂďůĞĂƚůĂǁŝŶĐůƵĚŝŶŐĐĂŶĐĞůůĂƟŽŶŽĨ this Agreement.
6) ZĞƉŽƌƟŶŐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂŶĂĐƟǀŝƚǇƌĞƉŽƌƚŽĨĂůůƚƌĂŶƐĂĐƟŽŶƐ ĐŽŵƉůĞƚĞĚƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘ZĞƉŽƌƚƐĂƌĞĚƵĞĂƚůĞĂƐƚŽŶĐĞĞĂĐŚĐĂůĞŶĚĂƌƋƵĂƌƚĞƌ;ZĞƉŽƌƟŶŐ WĞƌŝŽĚͿ͘ZĞƉŽƌƚƐŵƵƐƚďĞƌĞĐĞŝǀĞĚŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĞŶĚŽĨĞĂch calendar ƋƵĂƌƚĞƌ͘^ƵƉƉůŝĞƌŵĂǇƌĞƉŽƌƚŽŶĂŵŽƌĞĨƌĞƋƵĞŶƚďĂƐŝƐŝŶŝƚƐĚŝƐĐƌĞƟŽŶ͘ZĞƉŽƌƚƐŵƵƐƚďĞƉƌŽǀŝĚĞĚ ƌĞŐĂƌĚůĞƐƐŽĨƚŚĞĂŵŽƵŶƚŽĨĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐĚƵƌŝŶŐƚŚĂƚƋƵĂƌƚĞƌ;ŝ͘Ğ͕͘ŝĨƚŚĞƌĞĂƌĞŶŽƐĂůĞƐ͕ Supplier must submit a ƌĞƉŽƌƚŝŶĚŝĐĂƟŶŐŶŽƐĂůĞƐǁĞƌĞŵĂĚĞͿ͘ dŚĞZĞƉŽƌƚŵƵƐƚĐŽŶƚĂŝŶƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐ͗
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇEĂŵĞ;Ğ͘Ő͕͘ŝƚǇŽĨ^ƚĂƉůĞƐ,ŝŐŚǁĂǇĞƉĂƌƚŵĞŶƚͿ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇWŚǇƐŝĐĂů^ƚƌĞĞƚĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƚǇ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ^ƚĂƚĞͬWƌŽǀŝŶĐĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƉͬWŽƐƚĂůŽĚĞ͖
x ^ŽƵƌĐĞǁĞůůWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇAccount EƵŵďĞƌ͖
x dƌĂŶƐĂĐƟŽŶĞƐĐƌŝƉƟŽŶ͖
x dƌĂŶƐĂĐƟŽŶWƵƌĐŚĂƐĞĚWƌŝĐĞ͖
x ^ŽƵƌĐĞǁĞůůĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉƉůŝĞĚ͖ĂŶĚ
x ĂƚĞdƌĂŶƐĂĐƟŽŶǁĂƐŝŶǀŽŝĐĞĚͬƐĂůĞǁĂƐƌĞĐŽŐŶŝǌĞĚĂƐƌĞǀĞŶƵĞďǇ^ƵƉƉůŝĞƌ͘ /Ĩcollected by Supplier, ƚŚĞZĞƉŽƌƚŵĂǇŝŶĐůƵĚĞƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐĂƐĂǀĂŝůĂďůĞ͗ x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚEĂŵĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚ
ŵĂŝůĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚdĞůĞƉŚŽŶĞEƵŵďĞƌ͖
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7) ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘ /ŶĐŽŶƐŝĚĞƌĂƟŽŶĨŽƌƚŚĞƐƵƉƉŽƌƚĂŶĚƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďǇ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ ǁŝůůƉĂǇĂŶĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƚŽ^ŽƵƌĐĞǁĞůůŽŶĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ
ƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌǁŝůůŝŶĐůƵĚĞŝƚƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝƚŚin its proposed pricing. ^ƵƉƉůŝĞƌŵĂǇŶŽƚĚŝƌĞĐƚůǇĐŚĂƌŐĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŽŽīƐĞƚƚŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘
8) &ĞĞĂůĐƵůĂƟŽŶ͘ ^ƵƉƉůŝĞƌ͛ƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉĂǇĂďůĞƚŽ^ŽƵƌĐĞǁĞůůǁŝůůďĞĐĂůĐƵůĂƚĞĚĂƐĂƐƚĂƚĞĚ ƉĞƌĐĞŶƚĂŐĞ;ůŝƐƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůͿŽĨĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚŝŶƚŚĞƉƌĞĐĞĚŝŶŐZĞƉŽƌƟŶŐWĞƌŝŽĚ͘ For certain categories, a ŇĂƚĨĞĞ may be proposed. dŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝůůďĞƐƚĂƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂů. 9) &ĞĞZĞŵŝƩĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůƌĞŵŝƚĨĞĞƚŽ^ŽƵƌĐĞǁĞůůŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĐůŽƐĞ ŽĨƚŚĞƉƌĞĐĞĚŝŶŐĐĂůĞŶĚĂƌƋƵĂƌƚĞƌŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚ^ƵƉƉůŝĞƌ͛ƐZĞƉŽƌƟŶŐWĞƌŝŽĚŽďůŝŐĂƟŽŶƐ ĚĞĮŶĞĚŚĞƌĞŝŶ͘WĂǇŵĞŶƚƐƐŚŽƵůĚŶŽƚĞƚŚĞ^ƵƉƉůŝĞƌ͛ƐŶĂŵĞĂŶĚ^ŽƵƌĐĞǁĞůů-assigned Agreement ŶƵŵďĞƌŝŶƚŚĞŵĞŵŽ͖ĂŶĚŵƵƐƚďĞĞŝƚŚĞƌŵĂŝůĞĚto Sourcewell ĂďŽǀĞ͞ƩŶ͗ĐĐŽƵŶƚƐZĞĐĞŝǀĂďůĞ͟Žƌ ƌĞŵŝƩĞĚĞůĞĐƚƌŽŶŝĐĂůůǇƚŽ^ŽƵƌĐĞǁĞůů͛ƐďĂŶŬŝŶŐŝŶƐƟƚƵƟŽŶƉĞƌ^ŽƵƌĐĞǁĞůů͛Ɛ&ŝŶĂŶĐĞĚĞƉĂƌƚŵĞŶƚ ŝŶƐƚƌƵĐƟŽŶƐ͘
10) Noncompliance. ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƐĞĞŬĂůůƌĞŵĞĚŝĞƐavailable ĂƚůĂǁĨŽƌƵŶƉĂŝĚŽƌ ƵŶĚĞƌƉĂŝĚĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐĚƵĞƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽƌĞŵŝƚƉĂǇŵĞŶƚ͕ĚĞůŝŶƋƵĞŶƚ payments͕ƵŶĚĞƌƉĂǇŵĞŶƚƐ͕ŽƌŽƚŚĞƌĚĞǀŝĂƟŽŶƐĨƌŽŵƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚŵĂǇďĞ ĚĞĞŵĞĚĂŵĂƚĞƌŝĂůďƌĞĂĐŚĂŶĚŵĂǇƌĞƐƵůƚŝŶĐĂŶĐĞůůĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚĚŝƐďĂƌŵĞŶƚĨƌŽŵ ĨƵƚƵƌĞŐƌĞĞŵĞŶƚƐ͘
11) Audit Requirements. Pursuant to Minn. Stat. Α ϭϲ͘Ϭϱ͕ƐƵďĚŝǀŝƐŝŽŶϱ͕ƚŚĞďŽŽŬƐ͕ƌĞĐŽƌĚƐ͕ ĚŽĐƵŵĞŶƚƐ͕ĂŶĚĂĐĐŽƵŶƟŶŐƉƌŽĐĞĚƵƌĞƐĂŶĚƉƌĂĐƟĐĞƐƌĞůĞǀĂŶƚƚŽƚŚŝƐŐƌĞĞŵĞŶƚĂƌĞƐƵďũĞĐƚƚŽ ĞǆĂŵŝŶĂƟŽŶďǇ^ŽƵƌĐĞǁĞůůand ƚŚĞDŝŶŶĞƐŽƚĂ^ƚĂƚĞƵĚŝƚŽƌĨŽƌĂŵŝŶŝŵƵŵŽĨƐŝǆǇĞĂƌƐĨƌŽŵƚŚĞĞŶĚ ŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽĨƵůůǇĐŽŽƉĞƌĂƚĞǁŝƚŚ^ŽƵƌĐĞǁĞůůŝŶĂƵĚŝƟŶŐƚƌĂŶƐĂĐƟŽŶƐƵŶĚĞƌ ƚŚŝƐŐƌĞĞŵĞŶƚƚŽĞŶƐƵƌĞĐŽŵƉůŝĂŶĐĞǁŝƚŚƉƌŝĐŝŶŐƚĞƌŵƐ͕ĐŽƌƌĞĐƚĐĂůĐƵůĂƟŽŶĂŶĚƌĞŵŝƩĂŶĐĞŽĨ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͕ĂŶĚǀĞƌŝĮĐĂƟŽŶ ŽĨƚƌĂŶƐĂĐƟŽŶƐĂƐŵĂǇďĞƌĞƋƵĞƐƚĞĚďǇĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇŽƌ
Sourcewell.
12) Assignment, Transfer, and ĚŵŝŶŝƐƚƌĂƟǀĞŚĂŶŐĞƐ͘^ƵƉƉůŝĞƌŵĂǇŶŽƚĂƐƐŝŐŶŽƌŽƚŚĞƌǁŝƐĞƚƌĂŶƐĨĞƌŝƚƐ ƌŝŐŚƚƐŽƌŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŽƵƚƚŚĞƉƌŝŽƌǁƌŝƩĞŶĐŽŶƐĞŶƚŽĨ^ŽƵƌĐĞǁĞůů͘^ƵĐŚ consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or ƉŽƌƟŽŶƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶƚŽĂĚĚƌĞƐƐĐŽƌƉŽƌĂƚĞƌĞƐƚƌƵĐƚƵƌŝŶŐƐ͕ŵĞƌŐĞƌƐ͕ ĂĐƋƵŝƐŝƟŽŶƐ͕ŽƌŽƚŚĞƌĐŚĂŶŐĞƐƚŽƚŚĞResponsible Party and named in the Agreement. Any prohibited ĂƐƐŝŐŶŵĞŶƚŝƐŝŶǀĂůŝĚ͘hƉŽŶƌĞƋƵĞƐƚ ^ŽƵƌĐĞǁĞůůŵĂǇŵĂŬĞĂĚŵŝŶŝƐƚƌĂƟǀĞĐŚĂŶŐĞƐƚŽĂŐƌĞĞŵĞŶƚ ĚŽĐƵŵĞŶƚĂƟŽŶƐƵĐŚĂƐŶĂŵĞĐŚĂŶŐĞƐ͕ĂĚĚƌĞƐƐĐŚĂŶŐĞƐ͕ĂŶĚŽƚŚĞƌŶŽŶ-material updates as determined ǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶ͘
ϭϯͿ Amendments. ŶǇŵĂƚĞƌŝĂůĐŚĂŶŐĞƚŽƚŚŝƐŐƌĞĞŵĞŶƚŵƵƐƚďĞĞǆĞĐƵƚĞĚŝŶǁƌŝƟŶŐƚŚƌŽƵŐŚĂŶ ĂŵĞŶĚŵĞŶƚĂŶĚǁŝůůŶŽƚďĞĞīĞĐƟǀĞƵŶƟůŝƚŚĂƐďĞĞŶĚƵůǇĞǆĞĐƵƚĞĚďǇƚŚĞƉĂƌƟĞƐ. 14) Waiver. Failure by Sourcewell to ĞŶĨŽƌĐĞany right under this Agreement will not be deemed a waiver ŽĨƐƵĐŚƌŝŐŚƚŝŶƚŚĞĞǀĞŶƚŽĨƚŚĞĐŽŶƟŶƵĂƟŽŶŽƌƌĞƉĞƟƟŽŶŽĨƚŚĞĐŝƌĐƵŵƐƚĂŶĐĞƐŐŝǀŝŶŐƌŝƐĞƚŽƐƵĐŚ right.
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15) Complete Agreement. dŚŝƐŐƌĞĞŵĞŶƚƌĞƉƌĞƐĞŶƚƐƚŚĞĐŽŵƉůĞƚĞĂŐƌĞĞŵĞŶƚďĞƚǁĞĞŶƚŚĞƉĂƌƟĞƐ ĨŽƌ ƚŚĞƐĐŽƉĞĂƐĚĞĮŶĞĚŚĞƌĞŝŶ͘^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůŵĂǇĞŶƚĞƌŝŶƚŽƐĞƉĂƌĂƚĞǁƌŝƩĞŶĂŐƌĞĞŵĞŶƚƐ ƌĞůĂƟŶŐƐƉĞĐŝĮĐĂůůǇƚŽƚƌĂŶƐĂĐƟŽŶƐŽƵƚƐŝĚĞŽĨƚŚĞƐĐŽƉĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘ 16) ZĞůĂƟŽŶƐŚŝƉŽĨ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘ This Agreement does not create a partnership, joint ǀĞŶƚƵƌĞ͕ŽƌĂŶǇŽƚŚĞƌƌĞůĂƟŽŶƐŚŝƉƐƵĐŚĂƐĞŵƉůŽǇĞĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌ͕ŵĂƐƚĞƌ-servant, or principal-agent.
17) /ŶĚĞŵŶŝĮĐĂƟŽŶ͘ ^ƵƉƉůŝĞƌŵƵƐƚŝŶĚĞŵŶŝĨǇ͕ĚĞĨĞŶĚ͕ƐĂǀĞ͕ĂŶĚŚŽůĚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐƚŚĞŝƌĂŐĞŶƚƐ ĂŶĚĞŵƉůŽǇĞĞƐ͕ŚĂƌŵůĞƐƐĨƌŽŵĂŶǇĐůĂŝŵƐŽƌĐĂƵƐĞƐŽĨĂĐƟŽŶ͕ŝŶĐůƵĚŝŶŐĂƩŽƌŶĞǇƐ͛ĨĞĞƐŝŶĐƵƌƌĞĚďǇ ^ŽƵƌĐĞǁĞůů͕ĂƌŝƐŝŶŐŽƵƚŽĨĂŶǇĂĐƚŽƌŽŵŝƐƐŝŽŶŝŶƚŚĞƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐ Agreement by the Supplier ŽƌŝƚƐĂŐĞŶƚƐŽƌĞŵƉůŽǇĞĞƐ͖ƚŚŝƐŝŶĚĞŵŶŝĮĐĂƟŽŶŝŶĐůƵĚĞƐŝŶũƵƌǇŽƌĚĞĂƚŚƚŽƉĞƌƐŽŶ;ƐͿŽƌƉƌŽƉĞƌƚǇ ĂůůĞŐĞĚƚŽŚĂǀĞďĞĞŶĐĂƵƐĞĚďǇƐŽŵĞĚĞĨĞĐƚŝŶĚĞƐŝŐŶ͕ĐŽŶĚŝƟŽŶ͕ŽƌƉĞƌĨŽƌŵĂŶĐĞŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůů͛ƐƌĞƐƉŽŶƐŝďŝůŝƚǇǁŝůůďĞŐŽǀĞƌŶĞĚďǇƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ͛ƐdŽƌƚ>ŝĂďŝůŝƚǇĐƚ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϰϲϲͿĂŶĚŽƚŚĞƌĂƉƉůŝĐĂďůĞůĂǁ͘ 18) ĂƚĂWƌĂĐƟĐĞƐ͘ ^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůĂĐŬŶŽǁůĞĚŐĞ^ŽƵƌĐĞǁĞůůŝƐƐƵďũĞĐƚƚŽƚŚĞDŝŶŶĞƐŽƚĂ 'ŽǀĞƌŶŵĞŶƚĂƚĂWƌĂĐƟĐĞƐĐƚ͕DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϭϯ͘ƐŝƚĂƉƉůŝĞƐƚŽĂůůĚĂƚĂĐƌĞĂƚĞĚĂŶĚ ŵĂŝŶƚĂŝŶĞĚŝŶƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵĂǇďĞƐƵďũĞĐƚƚŽƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐ chapter.
19) Grant of License.
a) During the term of this Agreement:
i) ^ƵƉƉůŝĞƌWƌŽŵŽƟŽŶ͘ Sourcewell grants to Supplier a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶ-exclusive ƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞƚŚĞƚƌĂĚĞŵĂƌŬ;ƐͿƉƌŽǀŝĚĞĚƚŽ^ƵƉƉůŝĞƌďǇ^ŽƵƌĐĞǁĞůůŝŶĂĚǀĞƌƟƐŝŶŐ͕ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ŽƵƌĐĞǁĞůů͛Ɛ Agreement with Supplier.
ii) ^ŽƵƌĐĞǁĞůůWƌŽŵŽƟŽŶ͘ Supplier grants to Sourcewell a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶĞǆĐůƵƐŝǀĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞ^ƵƉƉůŝĞƌ͛ƐƚƌĂĚĞŵĂƌŬƐŝŶĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů ŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ƵƉƉůŝĞƌ͛ƐŐƌĞĞŵĞŶƚǁŝƚŚ Sourcewell.
b) Limited Right of Sublicense. dŚĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞŐƌĂŶƚĞĚŚĞƌĞŝŶŝŶĐůƵĚĞƐĂůŝŵŝƚĞĚƌŝŐŚƚŽĨĞĂĐŚ ƉĂƌƚǇƚŽŐƌĂŶƚƐƵďůŝĐĞŶƐĞƐƚŽƚŚĞŝƌƌĞƐƉĞĐƟǀĞƐƵďƐŝĚŝĂƌŝĞƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ĚĞĂůĞƌƐ͕ƌĞƐĞůůĞƌƐ͕ ŵĂƌŬĞƟŶŐƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͕ƉĂƌƚŶĞƌƐ͕ŽƌĂŐĞŶƚƐ;ĐŽůůĞĐƟǀĞůǇ͞WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͟ͿŝŶ ĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů͕ŽƌŝŶĨŽƌŵĂƟŽŶĂůŵĂƚĞƌŝĂůƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐƚŚĞWĂƌƟĞƐ͛ ƌĞůĂƟŽŶƐŚŝƉ͘ŶǇƐƵďůŝĐĞŶƐĞŐƌĂŶƚĞĚǁŝůůďĞƐƵďũĞĐƚƚŽƚŚĞƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨƚŚŝƐƌƟĐůĞ͘

ĂĐŚƉĂƌƚǇǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌĂŶǇďƌĞĂĐŚŽĨƚŚŝƐƐĞĐƟŽŶ ďǇĂŶǇŽĨƚŚĞŝƌƌĞƐƉĞĐƟǀĞ sublicensees.
c) hƐĞ͖YƵĂůŝƚǇŽŶƚƌŽů͘
i) EĞŝƚŚĞƌƉĂƌƚǇŵĂǇĂůƚĞƌƚŚĞŽƚŚĞƌƉĂƌƚǇ͛ƐƚƌĂĚĞŵĂƌŬƐĨƌŽŵƚŚĞĨŽƌŵƉƌŽǀŝĚĞĚĂŶĚŵƵƐƚ ĐŽŵƉůǇǁŝƚŚƌĞŵŽǀĂůƌĞƋƵĞƐƚƐĂƐƚŽƐƉĞĐŝĮĐƵƐĞƐŽĨŝƚƐƚƌĂĚĞŵĂƌŬƐŽƌůŽŐŽƐ. ii)
ĂĐŚƉĂƌƚǇĂŐƌĞĞƐƚŽƵƐĞ͕ĂŶĚƚŽĐĂƵƐĞŝƚƐWĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐƚŽƵƐĞ͕ƚŚĞŽƚŚĞƌƉĂƌƚǇ͛Ɛ ƚƌĂĚĞŵĂƌŬƐŽŶůǇŝŶŐŽŽĚĨĂŝƚŚĂŶĚŝŶĂĚŝŐŶŝĮĞĚŵĂŶŶĞƌĐŽŶƐŝƐƚĞŶƚǁŝƚŚƐƵĐŚƉĂƌƚǇ͛ƐƵƐĞŽĨ ƚŚĞƚƌĂĚĞŵĂƌŬƐ͘
ĂĐŚƉĂƌƚǇŵĂǇŵĂŬĞǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌƌĞŐĂƌĚŝŶg misuse under "!

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ƚŚŝƐƐĞĐƟŽŶ͘dŚĞŽīĞŶĚŝŶŐƉĂƌƚǇǁŝůůŚĂǀĞϯϬĚĂǇƐŽĨƚŚĞĚĂƚĞŽĨƚŚĞǁƌŝƩĞŶŶŽƟĐĞƚŽĐƵƌĞ ƚŚĞŝƐƐƵĞŽƌƚŚĞůŝĐĞŶƐĞͬƐƵďůŝĐĞŶƐĞǁŝůůďĞƚĞƌŵŝŶĂƚĞĚ͘ d) dĞƌŵŝŶĂƟŽŶ͘ hƉŽŶƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶǇƌĞĂƐŽŶ͕ĞĂĐŚƉĂƌƚǇ͕ŝŶĐůƵĚŝŶŐ WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͕ǁŝůůŚĂǀĞϯϬĚĂǇƐƚŽƌĞŵŽǀĞĂůůdƌĂĚĞŵĂƌŬƐĨƌŽŵƐŝŐŶĂŐĞ͕ǁĞďƐŝƚĞƐ͕ĂŶĚ ƚŚĞůŝŬĞďĞĂƌŝŶŐƚŚĞŽƚŚĞƌƉĂƌƚǇ͛ƐŶĂŵĞŽƌůŽŐŽ;ĞǆĐĞƉƟŶŐ^ŽƵƌĐĞǁĞůů͛ƐƉƌĞ-printed ĐĂƚĂůŽŐŽĨ ƐƵƉƉůŝĞƌƐǁŚŝĐŚŵĂǇďĞƵƐĞĚƵŶƟůƚŚĞŶĞǆƚƉƌŝŶƟŶŐͿ͘^ƵƉƉůŝĞƌŵƵƐƚƌĞƚƵƌŶĂůůŵĂƌŬĞƟŶŐĂŶĚ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ŝŶĐůƵĚŝŶŐƐŝŐŶĂŐĞ͕ƉƌŽǀŝĚĞĚďǇ^ŽƵƌĐĞǁĞůů͕ŽƌĚŝƐƉŽƐĞŽĨŝƚĂĐĐŽƌĚŝŶŐƚŽ ^ŽƵƌĐĞǁĞůů͛ƐǁƌŝƩĞŶĚŝƌĞĐƟŽŶƐ͘
20) sĞŶƵĞĂŶĚ'ŽǀĞƌŶŝŶŐůĂǁďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKŶůǇ͘ dŚĞƐƵďƐƚĂŶƟǀĞĂŶĚƉƌŽĐĞĚƵƌĂů ůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂǁŝůůŐŽǀĞƌŶƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘sĞŶƵĞ ĨŽƌĂůůůĞŐĂůƉƌŽĐĞĞĚŝŶŐƐĂƌŝƐŝŶŐŽƵƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌǁŝůůďĞŝŶ ĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶǁŝƚŚŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͘dŚŝƐƐĞĐƟŽŶĚŽĞƐŶŽƚĂƉƉůǇƚŽĂŶǇ ĚŝƐƉƵƚĞďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘dŚŝƐŐƌĞĞŵĞŶƚƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇƚŽŶĞŐŽƟĂƚĞƚŚŝƐƚĞƌŵƚŽǁŝƚŚŝŶĂŶǇƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ. 21) ^ĞǀĞƌĂďŝůŝƚǇ͘ /ĨĂŶǇƉƌŽǀŝƐŝŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĨŽƵŶĚďǇĂĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶƚŽďĞ ŝůůĞŐĂů͕ƵŶĞŶĨŽƌĐĞĂďůĞ͕ŽƌǀŽŝĚƚŚĞŶďŽƚŚƉĂƌƟĞƐǁŝůůďĞƌĞůŝĞǀĞĚĨƌŽŵĂůůŽďůŝŐĂƟŽŶƐĂƌŝƐŝŶŐĨƌŽŵƚŚĂƚ ƉƌŽǀŝƐŝŽŶ͘/ĨƚŚĞƌĞŵĂŝŶĚĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĐĂƉĂďůĞŽĨďĞŝŶŐƉĞƌĨŽƌŵĞĚ͕ŝƚǁŝůůŶŽƚďĞĂīĞĐƚĞĚ ďǇƐƵĐŚĚĞƚĞƌŵŝŶĂƟŽŶŽƌĮŶĚŝŶŐĂŶĚŵƵƐƚďĞĨƵůůǇƉĞƌĨŽƌŵĞĚ͘ 22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during ƚŚĞƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶƐƵƌĂŶĐĞĐŽŵƉĂŶǇ;ŝĞƐͿůŝĐĞŶƐĞĚŽƌĂƵƚŚŽƌŝǌĞĚƚŽĚŽ ďƵƐŝŶĞƐƐŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂŚĂǀŝŶŐĂŶ͞D
^d͟ƌĂƟŶŐŽĨ- ŽƌďĞƩĞƌ͕ǁŝƚŚĐŽverage and
ůŝŵŝƚƐŽĨŝŶƐƵƌĂŶĐĞŶŽƚůĞƐƐƚŚĂŶƚŚĞĨŽůůŽǁŝŶŐ͗
a) ŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚǇ/ŶƐƵƌĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶŝŶƐƵƌĂŶĐĞĐŽǀĞƌŝŶŐŝƚƐŽƉĞƌĂƟŽŶƐ͕ with coverage on an occurrence basis, and must be subject to terms no less broad than the /ŶƐƵƌĂŶĐĞ^ĞƌǀŝĐĞƐKĸĐĞ;͞/^K͟ͿŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚǇ&Žƌŵ'ϬϬϬϭ;ϮϬϬϭŽƌŶĞǁĞƌ ĞĚŝƟŽŶͿ͕ŽƌĞƋƵŝǀĂůĞŶƚ͘ƚĂŵŝŶŝŵƵŵ͕ĐŽǀĞƌĂŐĞŵƵƐƚŝŶĐůƵĚĞůŝĂďŝůŝƚǇĂƌŝƐŝŶŐĨƌŽŵƉƌĞŵŝƐĞƐ͕ ŽƉĞƌĂƟŽŶƐ͕ďŽĚŝůǇŝŶũƵƌǇĂŶĚƉƌŽƉĞƌƚǇĚĂŵĂŐĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌƐ͕ƉƌŽĚƵĐƚƐ-completed ŽƉĞƌĂƟŽŶƐŝŶĐůƵĚŝŶŐĐŽŶƐƚƌƵĐƟŽŶĚĞĨĞĐƚ͕ĐŽŶƚƌĂĐƚƵĂůůŝĂďŝůŝƚǇ͕ďůĂŶŬĞƚĐŽŶƚƌĂĐƚƵĂůůŝĂďŝůŝƚǇ͕ĂŶĚ ƉĞƌƐŽŶĂůŝŶũƵƌǇĂŶĚĂĚǀĞƌƟƐŝŶŐŝŶũƵƌǇ͘ůůƌĞƋƵŝƌĞĚůŝŵŝƚƐ͕ƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨĐŽǀĞƌĂŐĞŵƵƐƚ ďĞŵĂŝŶƚĂŝŶĞĚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐAgreement.
x Ψϭ͕ϱϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞŽĚŝůǇ/ŶũƵƌǇĂŶĚWƌŽƉĞƌƚǇĂŵĂŐĞ x Ψϭ͕ϱϬϬ͕ϬϬϬWĞƌƐŽŶĂůĂŶĚĚǀĞƌƟƐŝŶŐ/ŶũƵƌǇ
x ΨϮ͕ϬϬϬ͕ϬϬϬĂŐŐƌĞŐĂƚĞĨŽƌƉƌŽĚƵĐƚƐůŝĂďŝůŝƚǇ-ĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐ x ΨϮ͕ϬϬϬ͕ϬϬϬŐĞŶĞƌĂůĂŐŐƌĞŐĂƚĞ
b) ĞƌƟĮĐĂƚĞƐŽĨ/ŶƐƵƌĂŶĐĞ͘ WƌŝŽƌƚŽĞǆĞĐƵƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵƵƐƚĨƵƌŶŝƐŚƚŽ ^ŽƵƌĐĞǁĞůůĂĐĞƌƟĮĐĂƚĞŽĨŝŶƐƵƌĂŶĐĞ͕ĂƐĞǀŝĚĞŶĐĞŽĨƚŚĞŝŶƐƵƌĂŶĐĞƌĞƋƵŝƌĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚ͘WƌŝŽƌƚŽĞǆƉŝƌĂƟŽŶŽĨƚŚĞƉŽůŝĐǇ;ŝĞƐͿ͕ƌĞŶĞǁĂůĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞŵĂŝůĞĚƚŽ Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an ĂůƚĞƌŶĂƟǀĞŵĂŶŶĞƌĂƐĚŝƌĞĐƚĞĚďǇ^ŽƵƌĐĞǁĞůů͘dŚĞĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞƐŝŐŶĞĚďǇĂƉĞƌƐŽŶ ĂƵƚŚŽƌŝǌĞĚďǇƚŚĞŝŶƐƵƌĞƌ;ƐͿƚŽďŝŶĚĐŽǀĞƌĂŐĞŽŶƚŚĞŝƌďĞŚĂůĨ͘ &ĂŝůƵƌĞŽĨ^ƵƉƉůŝĞƌƚŽŵĂŝŶƚĂŝŶƚŚĞ ƌĞƋƵŝƌĞĚŝŶƐƵƌĂŶĐĞĂŶĚĚŽĐƵŵĞŶƚĂƟŽŶŵĂǇĐŽŶƐƟƚƵƚĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚ͘ "!

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c) ĚĚŝƟŽŶĂů/ŶƐƵƌĞĚ
ŶĚŽƌƐĞŵĞŶƚĂŶĚWƌŝŵĂƌǇĂŶĚEŽŶ-ĐŽŶƚƌŝďƵƚŽƌǇ/ŶƐƵƌĂŶĐĞůĂƵƐĞ͘ Supplier ĂŐƌĞĞƐƚŽůŝƐƚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐŝƚƐŽĸĐĞƌƐ͕ĂŐĞŶƚƐ͕ĂŶĚĞŵƉůŽǇĞĞƐ͕ĂƐĂŶĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚ ƵŶĚĞƌƚŚĞ^ƵƉƉůŝĞƌ͛ƐĐŽŵŵĞƌĐŝĂůŐĞŶĞƌĂůůŝĂďŝůŝƚǇŝŶƐƵƌĂŶĐĞƉŽůŝĐǇǁŝƚŚƌĞƐƉĞĐƚƚŽůŝĂďŝůŝƚǇĂƌŝƐŝŶŐ ŽƵƚŽĨĂĐƟǀŝƟĞƐ͕͞ŽƉĞƌĂƟŽŶƐ͕͟Žƌ͞ǁŽƌŬ͟ƉĞƌĨŽƌŵĞĚďǇŽƌŽŶďĞŚĂůĨŽĨ^ƵƉƉůŝĞƌ͕ĂŶĚƉƌŽĚƵĐƚƐ ĂŶĚĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐŽĨ^ƵƉƉůŝĞƌ͘dŚĞƉŽůŝĐǇƉƌŽǀŝƐŝŽŶ;ƐͿŽƌĞŶĚŽƌƐĞŵĞŶƚ;ƐͿŵƵƐƚĨƵƌƚŚĞƌ provide that coverage is primary and not excess over or contributory with any other valid, ĂƉƉůŝĐĂďůĞ͕ĂŶĚĐŽůůĞĐƟďůĞŝŶƐƵƌĂŶĐĞŽƌƐĞůĨ-ŝŶƐƵƌĂŶĐĞŝŶĨŽƌĐĞĨŽƌƚŚĞĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐ͘ d) tĂŝǀĞƌŽĨ^ƵďƌŽŐĂƟŽŶ͘ ^ƵƉƉůŝĞƌǁĂŝǀĞƐĂŶĚŵƵƐƚƌĞƋƵŝƌĞ;ďǇĞŶĚŽƌƐĞŵĞŶƚŽƌŽƚŚĞƌǁŝƐĞͿĂůůŝƚƐ ŝŶƐƵƌĞƌƐƚŽǁĂŝǀĞƐƵďƌŽŐĂƟŽŶƌŝŐŚƚƐĂŐĂŝŶƐƚ^ŽƵƌĐĞǁĞůůĂŶĚŽƚŚĞƌĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐĨŽƌůŽƐƐĞƐ ƉĂŝĚƵŶĚĞƌƚŚĞŝŶƐƵƌĂŶĐĞƉŽůŝĐŝĞƐƌĞƋƵŝƌĞĚďǇƚŚŝƐŐƌĞĞŵĞŶƚŽƌŽƚŚĞƌŝŶƐƵƌĂŶĐĞĂƉƉůŝĐĂble to ƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘dŚĞǁĂŝǀĞƌŵƵƐƚĂƉƉůǇƚŽĂůůĚĞĚƵĐƟďůĞƐĂŶĚͬŽƌƐĞůĨ-insured ƌĞƚĞŶƟŽŶƐĂƉƉůŝĐĂďůĞƚŽƚŚĞƌĞƋƵŝƌĞĚŽƌĂŶǇŽƚŚĞƌŝŶƐƵƌĂŶĐĞŵĂŝŶƚĂŝŶĞĚďǇƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐ ƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘tŚĞƌĞƉĞƌŵŝƩĞĚďǇůĂǁ͕^ƵƉƉůŝĞƌŵƵƐƚƌĞƋƵŝƌĞƐŝŵŝůĂƌǁƌŝƩĞŶĞǆƉƌĞƐƐǁĂŝǀĞƌƐ ŽĨƐƵďƌŽŐĂƟŽŶĂŶĚŝŶƐƵƌĂŶĐĞĐůĂƵƐĞƐĨƌŽŵĞĂĐŚŽĨŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘ e) hŵďƌĞůůĂͬ
ǆĐĞƐƐ>ŝĂďŝůŝƚǇͬ^
>&-INSURED RETENTION. dŚĞůŝŵŝƚƐƌĞƋƵŝƌĞĚďǇƚŚŝƐAgreement can ďĞŵĞƚďǇĞŝƚŚĞƌƉƌŽǀŝĚŝŶŐĂƉƌŝŵĂƌǇƉŽůŝĐǇŽƌŝŶĐŽŵďŝŶĂƟŽŶǁŝƚŚƵŵďƌĞůůĂͬĞǆĐĞƐƐůŝĂďŝůŝƚǇ ƉŽůŝĐǇ;ŝĞƐͿ͕ŽƌƐĞůĨ-ŝŶƐƵƌĞĚƌĞƚĞŶƟŽŶ͘
ϮϯͿ dĞƌŵŝŶĂƟŽŶĨŽƌŽŶǀĞŶŝĞŶĐĞ͘ Sourcewell or Supplier may terminate this Agreement upon 60 ĐĂůĞŶĚĂƌĚĂǇƐΖǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌWĂƌƚǇ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞ ƚŚĞ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂǇŵĞŶƚŽĨĂƉƉůŝĐĂďůĞ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘
24) dĞƌŵŝŶĂƟŽŶĨŽƌĂƵƐĞ͘ ^ŽƵƌĐĞǁĞůůŵĂǇƚĞƌŵŝŶĂƚĞƚŚŝƐŐƌĞĞŵĞŶƚƵƉŽŶƉƌŽǀŝĚŝŶŐǁƌŝƩĞŶŶŽƟĐĞŽĨ ŵĂƚĞƌŝĂůďƌĞĂĐŚƚŽ^ƵƉƉůŝĞƌ͘EŽƟĐĞŵƵƐƚĚĞƐĐƌŝďĞƚŚĞďƌĞĂĐŚŝŶƌĞĂƐŽŶĂďůĞĚĞƚĂŝůĂŶĚƐƚĂƚĞƚŚĞ ŝŶƚĞŶƚƚŽƚĞƌŵŝŶĂƚĞƚŚĞŐƌĞĞŵĞŶƚ͘hƉŽŶƌĞĐĞŝƉƚŽĨEŽƟĐĞ͕ƚŚĞ^ƵƉƉůŝĞƌǁŝůůŚĂǀĞϯϬĐalendar days ŝŶǁŚŝĐŚŝƚŵƵƐƚĐƵƌĞƚŚĞďƌĞĂĐŚ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞƚŚĞ^ƵƉƉůŝĞƌ͛Ɛ ŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞ
ĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂǇŵĞŶƚŽĨĂƉƉůŝĐĂďůĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘ ƌƟĐůĞϯ͗
^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ
dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϯƌĞůĂƚĞƐƉĞĐŝĮĐĂůůǇƚŽ^ƵƉƉůŝĞƌĂŶĚĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇǁŚĞŶĞŶƚĞƌŝŶŐ
ƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐƚŚĞ'ĞŶĞƌĂůdĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ƌƟĐůĞϭ'ĞŶĞƌĂůdĞƌŵƐ ĐŽŶƚƌŽůŽǀĞƌĂŶǇĐŽŶŇŝĐƚǁŝƚŚƚŚŝƐƌƟĐůĞ ϯ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶǇƐƵďũĞĐƚ͕ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚǇƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůǇĂĐĐĞƉƚĂďůĞƚĞƌŵƐ. 1) YƵŽƚĞƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘ ^ƵƉƉůŝĞƌƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽƉƌŽǀŝĚĞĂůůƉƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ ƌĞŐĂƌĚŝŶŐƚŚĞƚŽƚĂůĐŽƐƚŽĨĂĐƋƵŝƐŝƟŽŶǁŚĞŶƋƵŽƟŶŐƚŽĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ͘^ƵƉƉůŝĞƌƐĂŶĚ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽŝŶĐůƵĚĞĂůůĐŽƐƚƐƉĞĐŝĮĐĂůůǇĂƐƐŽĐŝĂƚĞĚǁŝƚŚŽƌŝŶĐůƵĚĞĚǁŝthin ƚŚĞ^ƵƉƉůŝĞƌƐƉƌŽƉŽƐĂůĂŶĚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ ǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ. 2) ^ŚŝƉƉŝŶŐ͕ĞůŝǀĞƌǇ͕ĐĐĞƉƚĂŶĐĞ͕ZĞũĞĐƟŽŶ͕ĂŶĚtĂƌƌĂŶƚǇ͘ ^ƵƉƉůŝĞƌ͛ƐƉƌŽƉŽƐĂůŵĂǇŝŶĐůƵĚĞƉƌŽƉŽƐĞĚ ƚĞƌŵƐƌĞůĂƟŶŐƚŽƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌǇ͕ŝŶƐƉĞĐƟŽŶ͕ĂŶĚĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶ and other relevant terms "!

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ŽĨƚĞŶĚĞƌĞĚ^ŽůƵƟŽŶƐ͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇŶĞŐŽƟĂƚĞĮŶĂůƚĞƌŵƐĂƉƉƌŽƉƌŝĂƚĞĨŽƌƚŚĞ
ƐƉĞĐŝĮĐƚƌĂŶƐĂĐƟŽŶƌĞůĂƟŶŐƚŽnon-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌǇ͕ŝŶƐƉĞĐƟŽŶ͕ ĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶŽĨƚĞŶĚĞƌĞĚ ^ŽůƵƟŽŶƐ͕ĂŶĚǁĂƌƌĂŶƚǇĐŽǀĞƌĂŐĞĨŽƌ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘^ƵĐŚ ƚĞƌŵƐŵĂǇŝŶĐůƵĚĞ͕ďƵƚĂƌĞŶŽƚůŝŵŝƚĞĚƚŽ͕ĐŽƐƚƐ͕ƌŝƐŬŽĨůŽƐƐ͕ƉƌŽƉĞƌƉĂĐŬĂŐŝŶŐ͕ŝŶƐƉĞĐƟŽŶƌŝŐŚƚƐĂŶĚ ƟŵĞůŝŶĞƐ͕ĂĐĐĞƉƚĂŶĐĞŽƌƌĞũĞĐƟŽŶƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚƌĞŵĞĚŝĞƐĂƐŵƵƚƵĂůůǇĂŐƌĞĞĚŝŶĐůƵĚĞŶŽƟĐĞ ƌĞƋƵŝrements, replacement, return or exchange procedures, and associated costs. ϯͿ Applicable Taxes. WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌŶŽƟĨǇŝŶŐƐƵƉƉůŝĞƌŽĨŝƚƐƚĂǆ-exempt status and ĨŽƌƉƌŽǀŝĚŝŶŐ^ƵƉƉůŝĞƌǁŝƚŚĂŶǇǀĂůŝĚƚĂǆ-ĞǆĞŵƉƟŽŶĐĞƌƟĮĐĂƟŽŶ;ƐͿŽƌƌĞůĂƚĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘ 4) KƌĚĞƌŝŶŐWƌŽĐĞƐƐĂŶĚWĂǇŵĞŶƚ͘ ^ƵƉƉůŝĞƌ͛ƐŽƌĚĞƌŝŶŐƉƌŽĐĞƐƐĂŶĚĂĐĐĞƉƚĂďůĞĨŽƌŵƐŽĨƉĂǇŵĞŶƚĂƌĞ ŝŶĐůƵĚĞĚǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝůůďĞƐŽůĞůǇƌĞƐƉŽŶƐŝďůĞĨŽƌƉĂǇŵĞŶƚƚŽ^ƵƉƉůŝĞƌ ĂŶĚ^ŽƵƌĐĞǁĞůůǁŝůůŚĂǀĞŶŽůŝĂďŝůŝƚǇĨŽƌĂŶǇƵŶƉĂŝĚŝŶǀŽŝĐĞŽĨĂŶǇWĂƌƟĐŝƉĂƟŶŐ ŶƟƚy.
5) dƌĂŶƐĂĐƟŽŶŽĐƵŵĞŶƚƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇƌĞƋƵŝƌĞƚŚĞƵƐĞŽĨŝƚƐŽǁŶĨŽƌŵƐƚŽĐŽŵƉůĞƚĞ
ƚƌĂŶƐĂĐƟŽŶƐĚŝƌĞĐƚůǇǁŝƚŚ^ƵƉƉůŝĞƌƵƟůŝǌŝŶŐƚŚĞƚĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌ͛Ɛ ƐƚĂŶĚĂƌĚĨŽƌŵĂŐƌĞĞŵĞŶƚƐŵĂǇďĞŽīĞƌĞĚĂƐƉĂƌƚŽĨŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ
ŵĂǇĐŽŵƉůĞƚĞĂŶĚĚŽĐƵŵĞŶƚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐĂŶǇƚǇƉĞŽĨƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐĂƐŵƵƚƵĂůůǇ ĂŐƌĞĞĚ͘/ŶĂŶǇƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĞŶƚĞƌĞĚƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇŵƵƐƚŝŶĐůƵĚĞƐƉĞĐŝĮĐƌĞĨĞƌĞŶĐĞƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďǇŶƵŵďĞƌĂŶĚƚŽWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇ͛ƐƵŶŝƋƵĞ^ŽƵƌĐĞǁĞůůaccount number.
6) ĚĚŝƟŽŶĂůdĞƌŵƐĂŶĚŽŶĚŝƟŽŶƐ WĞƌŵŝƩĞĚ. WĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌŵĂǇŶĞŐŽƟĂƚĞĂŶĚ
ŝŶĐůƵĚĞĂĚĚŝƟŽŶĂůƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĂƟŽŶĂƐŵƵƚƵĂůůǇĂŐƌĞĞĚ͘^ƵĐŚ terms may supplant or supersede this Master Agreement when necessary and as solely determined ďǇWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘^ŽƵƌĐĞǁĞůůŚĂƐĞǆƉƌĞƐƐůǇƌĞƐĞƌǀĞĚƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇƚŽĂĚĚƌĞƐƐĂŶǇŶĞĐĞƐƐĂƌǇƉƌŽǀŝƐŝŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐŶŽƚĞǆƉƌĞƐƐůǇŝŶĐůƵĚĞĚ within this Master Agreement, ŝŶĐůƵĚŝŶŐďƵƚŶŽƚůŝŵŝƚĞĚƚŽƚƌĂŶƐĂĐƟŽŶĐĂŶĐĞůůĂƟŽŶ͕ĚŝƐƉƵƚĞ ƌĞƐŽůƵƟŽŶ͕ŐŽǀĞƌŶŝŶŐůĂǁĂŶĚǀĞŶƵĞ͕ŶŽŶ-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ŝŶƐƵƌĂŶĐĞ͕ĚĞĨĞŶƐĞĂŶĚŝŶĚĞŵŶŝƚǇ͕ĨŽƌĐĞ majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival. ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇŵĂǇĞŶƚĞƌŝŶƚŽĂƐĞƉĂƌĂƚĞ
ĂŐƌĞĞŵĞŶƚƚŽĨĂĐŝůŝƚĂƚĞůŽŶŐ-ƚĞƌŵƉĞƌĨŽƌŵĂŶĐĞŽďůŝŐĂƟŽŶƐƵƟůŝǌŝŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚĂƐŵƵƚƵĂůůǇĂŐƌĞĞĚ͘^ƵĐŚĂŐƌĞĞŵĞŶƚƐŵĂǇƉƌŽǀŝĚĞĨŽƌĂƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚĞǆƚĞŶĚŝŶŐ beyond thĞĨƵůůƚĞƌŵŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ ĂƐĚĞƚĞƌŵŝŶĞĚŝŶƚŚĞĚŝƐĐƌĞƟŽŶŽĨWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇ.
8) WĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵƐ͘ ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇĞŶƚĞƌĂWĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵŽƌ
ƐŝŵŝůĂƌĚŽĐƵŵĞŶƚĞǆƚĞŶĚŝŶŐĂŶĚƐƵƉƉůĞŵĞŶƟŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽĨĂĐŝůŝƚĂƚĞ ĂĚŽƉƟŽŶĂƐŵĂǇďĞƌĞƋƵŝƌĞĚďǇĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘

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081325-NAF
v052824 14
Sourcewell 72 Hour LLC, dba National Auto Fleet Group
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dŝƚůĞ͗ŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĨĨŝĐĞƌ dŝƚůĞ͗&ůĞĞƚDĂŶĂŐĞƌ
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Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
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ITEM # 14

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works
SUBJECT: ADOPT SAFE, CLEAN WATER PROGRAM REPORTING POLICY AND

PROCEDURES AS A CONDITION TO RECEIVE MEASURE W

FUNDING
DATE: June 24, 2026
RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt the Safe, Clean Water Program reporting policy and procedures as a condition to receive Measure W funding; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

This policy (Attachment A) is being established in response to the audit findings identified in the County’s April 2, 2026, notice regarding late reporting submissions and reporting discrepancies associated with Fiscal Years 2021-22 and 2022-23 (Attachment B). As part of the corrective actions identified through the audit process, the City is required to implement formal Policies and Procedures to ensure timely and accurate reporting in order to maintain compliance and continued eligibility for Measure W funding.

Measure W is a countywide measure approved by a majority of voters in the November 2018 election. Measure W is funded by a parcel tax of 2.5 cents per square foot of impermeable areas (like concrete driveways and sidewalks) within the County. The funds from the parcel tax are used to support an integrated and holistic approach to stormwater management. The City has received an average of $891,000 annually over the last four fiscal years in Measure W funding. The revenue is used for a variety of stormwater management projects.

There is no fiscal impact associated with the adoption of the Safe, Clean Water Program Measure W Reporting Policies and Procedures (Attachment A). Adoption of the policy will meet the corrective action plan requirements from Los Angeles County (Attachment

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CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026

Page 2 of 2 ends

B) and will ensure the City continues receiving this revenue.

BACKGROUND/DISCUSSION:

On August 28, 2024, the City Council authorized the City Manager to execute the Los Angeles County Safe, Clean Water Program (Measure W) Transfer Agreement with the County of Los Angeles. The Municipal Program is intended to provide local jurisdictions with funding to address stormwater management, urban runoff reduction, water quality improvements, and related environmental initiatives that benefit the community.

As part of the Transfer Agreement requirements and continued eligibility to receive Measure W funding, the City is required to submit an Annual Plan by April 1st and an Annual Report by December 31st. Following recent audit findings associated with reporting timelines and reporting accuracy for Fiscal Years 2021-22 and 2022-23, the County identified the implementation of formal Policies and Procedures as a corrective action measure to strengthen internal controls and ensure timely and accurate reporting compliance moving forward.

The Measure W program is audited by the City's external auditors (The Pun Group, "TPG"). Public Works has collaborated with the Finance Department and TPG to develop the attached reporting policy (Number XI-B-2) (Attachment A). TPG has reviewed the policy and has indicated that it should address the audit findings and satisfy the corrective action plan requirements of Los Angeles County. The policy outlines the Department/Staff responsible for various tasks, as well as internal deadlines that will help ensure the required Measure W plans and reports are completed and filed timely.

ENVIRONMENTAL:

N/A
ANALYSIS:

N/A
SUMMARY:

Staff recommend City Council adopt the Safe, Clean Water Program Reporting Policy (Number XI-B-2) (Attachment A) to maintain compliance with Measure W Program requirements and ensure the City’s continued eligibility to receive Measure W funding.

ATTACHMENT(S)

1. Attachment A - SCWP - Policy & Procedures

2. Attachment B - SCWP Municipal Audit Status Letter_Montebello_20260402

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C I T Y O F M O N T E B E L L O NUMBER: XI-B-2
DATE: 6/24/2026
A D M I N I S T R A T I V E P O L I C Y AUTHORITY: C/ADMIN S U B J E C T : SAFE, CLEAN WATER PROGRAM (SCWP) REPORTING Annual Reporting Policies and Procedures
This policy establishes the procedures, responsibilities, and internal controls necessary to ensure the timely, accurate, and fully compliant preparation and submission of all Safe, Clean Water Program (SCWP) Annual Plans, Annual Progress/Expenditure Reports, and audit-related documentation required by the Los Angeles County Flood Control District (County). These procedures directly address deficiencies noted in the County’s April 2, 2026 audit findings regarding late submissions and reporting inaccuracies.

1. Objectives:
• Ensure full compliance with SCWP Municipal Program reporting requirements • Establish internal controls that support timely, accurate report preparation • Improve accuracy and verification of expenditure reporting • Maintain eligibility for future SCWP disbursements
• Ensure continuity during staff transitions

2. Reporting Requirements
The City shall meet all reporting deadlines established by the SCWP Municipal Program, including:
• Annual Plans due April 1 of each year
• Annual Progress/Expenditure Reports due December 31 following the close of the fiscal year
Failure to comply may result in withholding of SCWP disbursements.

3. Roles and Responsibilities
Public Works Department
Provide program oversight for all SCWP-funded projects
Attachment A

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C I T Y O F M O N T E B E L L O NUMBER: XI-B-2
SU B J E C T : SAFE, CLEAN WATER PROGRAM (SCWP) REPORTING

Page 2 of 3 ends

• Prepare and compile Annual Plans and Annual Progress/Expenditure Reports Coordinate with consultants, Finance, and project managers to collect required documentation
• Maintain complete project files, including invoices, agreements, expenditure summaries, and photo documentation
• Track SCWP revenues and expenditures in designated Measure W accounts • Verify all expenditure totals prior to submission
• Assist with financial reconciliation and budget tracking Consultants (as applicable)
• Provide updated project summaries, expenditure documentation, schedules, and deliverables in a timely manner
• Support report preparation and audit response as requested

4. Internal Reporting Timeline
To ensure timely SCWP compliance, the following internal schedule shall be followed:

Task Responsible Party Internal Deadline
Collect project updates and
invoices
Public Works/Consultants January 31st
Draft Annual Plan Public Works February 15th
Final review and approval Public Works Director/ City Council First City Council Meeting in March
Submit Annual Plan Public Works Before April 1st
Draft Annual Progress Report Public Works October 31st
Final expenditure verification Public Works working in
conjunction with Finance
Department
November 15th
Submit Annual Progress
Report
Public Works Before December 31st

5. Accuracy Verification Procedures
Before submitting any SCWP report, the following controls must be completed:
• Reconcile expenditure totals with Finance Department records • Review supporting invoices, contracts, and payment records for completeness and accuracy
• Conduct supervisory review by the Public Works Administrative Manager and Senior Management Analyst (or designee)

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C I T Y O F M O N T E B E L L O NUMBER: XI-B-2
SU B J E C T : SAFE, CLEAN WATER PROGRAM (SCWP) REPORTING

Page 3 of 3 ends

• Verify all reported expenditures meet SCWP Municipal Program eligibility criteria • Confirm that documentation is sufficient to support future audit review

6. Record Retention
The City shall retain all SCWP-related documents—including invoices, contracts, correspondence, project files, and all reports—for at least seven (7) years, or longer if required by SCWP guidelines or audit recommendations.

7. Staffing Continuity
To ensure uninterrupted reporting during staff transitions:
• Maintain SCWP reporting procedures, templates, and schedules on the City’s shared network
• Provide shared access to reporting documents and expenditure records for multiple staff members
• Set annual calendar reminders for all reporting deadlines • Update internal guidance annually to reflect changes in SCWP requirements or audit findings

8. Compliance Monitoring
The Public Works Department shall review this policy annually and update it as needed to reflect:
• Changes in SCWP Municipal Program requirements
• Audit findings or corrective action recommendations
• Updates to internal City procedures

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COUNTY OF LOS ANGELES

DEPARTMENT OF PUBLIC WORKS
“To Enrich Lives Through Effective and Caring Service”
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626) 458-5100
http://dpw.lacounty.gov
MARK PESTRELLA, Director
ADDRESS ALL CORRESPONDENCE TO:

P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460

IN REPLY PLEASE
REFER TO FILE: SWQ-4
April 2, 2026
Via Electronic Mail Only
Mr. Cesar Roldan
Director of Public Works
City of Montebello
1600 West Beverly Boulevard
Montebello, CA, 90640
[email protected]
Dear Mr. Roldan:

SAFE, CLEAN WATER PROGRAM - MUNICIPAL PROGRAM

AUDIT REQUIREMENT STATUS AND CORRECTIVE ACTIONS
Per Exhibit B-6.2 of the Municipal Program Transfer Agreement, each municipality is responsible for obtaining an independent audit to determine compliance with the terms and conditions of the agreement and all requirements applicable to the municipality contained in Chapters 16 and 18 of the Los Angeles County Flood Control District Code.

Per Chapter 18.14 of the District Code, if the District determines that a municipality has violated any provision of Chapter 18 or an applicable Transfer Agreement, the District is authorized to issue a written notice to the municipality describing the violation, the remedial actions the municipality must take to correct the violation, and the date by which the violation must be corrected. Additionally, if the violation is not corrected by the date specified, the District is authorized to withhold future disbursements of Municipal Program funds to the municipality until the violation is corrected.

Based on the enclosed audit report submitted for your municipality for the period of July 1, 2020, to June 30, 2023, which identified instances of non-compliance, material weaknesses, and/or significant deficiencies, and in an effort to maintain your municipality's compliance with the Municipal Program, the District is issuing this notice to outline the findings, corrective actions, and implementation deadline as follows.

Attachment B

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Mr. Cesar Roldan
April 2, 2026

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Audit Findings Corrective Actions
1 "[T]he following late reporting."
Report Period End Deadline Submitted
Municipal
Annual Plan 06/30/2022 04/01/2021 03/08/2022
Annual Plan 06/30/2023 04/01/2022 07/03/2023
Annual Report 06/30/2022 12/31/2022 07/03/2023
"City reported $0 expenditures in the Annual
Progress/Expenditure Report [for] the year ended
June 30, 2023 while the expenditures incurred was in
the amount of $817,172."
"[D]evelop policies and
procedures to ensure
timely submission of the
annual spending plans
and the reports and the
accuracy of the reports."
Please complete the following steps to maintain compliance with the Municipal Program:

1. Implement the corrective actions listed in the table above.

2. Have an independent auditor verify that the actions were implemented and have them provide a confirmation letter.

3. Submit the auditor's confirmation letter by Monday, August 3, 2026.

If your municipality wishes to dispute this notice, please submit a written appeal by Thursday, April 30, 2026.

Submissions may be e-mailed to [email protected].

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Mr. Cesar Roldan
April 2, 2026

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If you have any questions, please contact the Municipal Program Team at [email protected].

Very truly yours,

MARK PESTRELLA, PE
Director of Public Works

HANNAH DEWEY, PE
Assistant Deputy Director
Stormwater Quality Division
TN:nd
Q-Drive\Sec\2026 Docs\Letters\SCWP Municipal Audit\Montebello Enc.
cc: City of Montebello (Samantha Leyva, [email protected]; Vanessa Ramos, [email protected])

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Measure W Special Revenue Fund
of the City of Montebello
Montebello, California
Independent Auditors Reports
and Statements of Revenues, Expenditures,
and Changes in Fund Balance
For the Years Ended June 30, 2023, 2022 and 2021

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Measure W Special Revenue Fund
of the City of Montebello
For the Years Ended June 30, 2023, 2022 and 2021
Table of Contents
Page
Independent Auditors Reports:

Report on the Audit of the Financial Statements ............................................................................................. 1 Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Governmental Auditing Standards ...................................................... 3 Financial Statements:

Statements of Revenues, Expenditures, and Changes in Fund Balances .............................................................. 7 Notes to the Financial Statements ......................................................................................................................... 9 Schedule of Finding and Response ......................................................................................................................... 10

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INDEPENDENT AUDITORS REPORT
To the Honorable Mayor and the Members of City Council
of the City of Montebello
Montebello, California
Report on the Audit of the Financial Statements
Opinion
We have audited the Statements of the Revenues, Expenditures, and Changes in Fund Balances of the Measure W Special Revenue Fund (the Fund) of the City of Montebello, California (the City) for the years ended June 30, 2023, 2022 and 2021, and the related notes to the financial statements (the financial statements).

In our opinion, the accompanying financial statements present fairly, in all material respects, the changes in the Funds financial position for the years ended June 30, 2023, 2022, and 2021, in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinion
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards). Our responsibilities under those standards are further described in the Auditors Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Emphasis of Matter
As discussed in Note 1, the financial statements present only the Fund and do not purport to, and do not, present fairly the financial position of the City as of June 30, 2023, 2022 and 2021, the changes in its financial position, or, where applicable, its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that is free from material misstatement, whether due to fraud or error.

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To the Honorable Mayor and the Members of the City Council of the City of Montebello
Montebello, California

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2 Auditors Responsibility for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors report that includes our opinion.

Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with GAAS and Government Auditing Standards, we:
exercise professional judgment and maintain professional skepticism throughout the audit. identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Citys internal control. Accordingly, no such opinion is expressed. evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.

Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated April 30, 2024, on our consideration of the Citys internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scop of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on effectiveness of the Citys internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Citys internal control over financial reporting and compliance.

Santa Ana, California
April 30, 2024

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REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE

AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS

PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Independent Auditors Report
To the Honorable Mayor and the Members of the City Council of the City of Montebello
Montebello, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards), the Statements of Revenues, Expenditures, and Changes in Fund Balances of the Measure W Special Revenue Fund (the Fund) of the City of Montebello, California (the City) for the years ended June 30, 2023, 2022 and 2021, and the related notes (the financial statements), and have issued our report thereon dated April 30, 2024.

Report on Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Citys internal control over the Measure W Special Revenue Funds financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statement, but not for the purpose of expressing an opinion on the effectiveness of the Citys internal control. Accordingly, we do not express an opinion on the effectiveness of the Citys internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatement on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We identified certain deficiencies in internal control, described in the accompanying Schedule of Findings and Responses as item 2023-001 that we consider to be significant deficiencies.

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To the Honorable Mayor and the Members of the City Council of the City of Montebello
Montebello, California

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4 Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Fund's financial statements is free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance or other matters that are required to be reported under Government Auditing Standards and which are described in the accompanying Schedule of Finding and Response as item 2023-001.

The Citys Response to the Findings
Government Auditing Standards requires the auditor to perform limited procedures on the City's response to the findings identified in our audit and described in the accompanying Schedule of Finding and Response. The Citys response was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the response.

Purpose of This Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Santa Ana, California
April 30, 2024

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FINANCIAL STATEMENTS
5

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6

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2023 2022 2021
Revenues:

Municipal program 832,507 $ 869,375 $ 914,580 $
Investment income 2,335 - - Total revenues 869,375 834,842 914,580 Expenditures:

Municipal program 817,172 869,375 700,000
Total expenditures 869,375 817,172 700,000 Net changes in fund balances 17,670 - 214,580 Fund Balances:

Beginning of year 214,580 214,580 - End of year $ 214,580 232,250 $ 214,580 $ Measure W Special Revenue Fund
Statements of Revenues, Expenditures, and Changes in Fund Balances For the Years Ended June 30, 2023, 2022 and 2021
of the City of Montebello
See accompanying Notes to the Statement of Revenues, Expenditures, and Changes in Fund Balances. 7

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8

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Measure W Special Revenue Fund
of the City of Montebello
Notes to the Statement of Revenues, Expenditures, and Change in Fund Balance For the Years Ended June 30, 2023, 2022 and 2021
9 Note 1 Summary of Significant Accounting Policies
Reporting Entity
Measure W Special Revenue Fund (the Fund) of the City of Montebello, California (the City) is used to account for the special parcel tax of 2.5 cents per square foot of impermeable surface area on private property in the Los Angeles County Flood Control District (the District) that Los Angeles County (the County) voters approved in November 2018 to pay for projects, infrastructure, and program to capture, treat, and recycle rainwater.

The Funds financial statements and related accounting policies conform with generally accepted accounting principles applicable to governments in the United States of America. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles.

The financial statements present only the Fund and do not purport to, and do not present, the Citys financial position and changes in financial position. The Citys basic financial statements are available from the Finance Department at Citys address and website.

Basis of Accounting
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. The Fund is a governmental fund type. Governmental funds are accounted for using a current financial resources measurement focus. The application of this measurement focus provides that the operating statements of these funds present revenues, expenditures, and change in fund balances.

The modified accrual basis of accounting is used for the Fund. Under the modified accrual basis of accounting, revenues are recognized when they become susceptible to accrual (i.e., both measurable and available). Measurable means that the amount of the transaction can be determined. Available means the funds are collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period.

Expenditures of governmental funds are generally recognized when the related fund liability is incurred.

Note 2 Measure W Safe Clean Waters Municipal Program Under the Measure W Safe Clean Waters Municipal Program (the Municipal Program), 40% of the tax revenue is allocated to cities as local return with maximum flexibility. The Municipal Program is designed to maximize the ability of local governments to address local Stormwater and Urban Runoff challenges and opportunities. The City used the East LA Sustainable Median Stormwater Capture Project, Citywide Catch Basin Connector Pipe Screen Installation Project, National Pollutant Discharge Elimination System Permit Services, LA County Flood Control District for the Installation and Maintenance of Catch Basin Trash Inserts, and overhead to administer the program.

The City incurred expenditures in the amounts of $700,000, $869,375 and $817,172 during the years ended June 30, 2023, 2022 and 2021, respectively.

In addition, the Municipal Program allows municipality to use Municipal Program funds to pay for cost and expenses incurred on or after November 6, 2018, related to the continuation of programs implemented or the maintenance of projects implemented prior to November 6, 2018. The City reported no expenditures as of July 1, 2020 meeting this requirement.

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Measure W Special Revenue Fund
of the City of Montebello
Schedule of Finding and Response
For the Years Ended June 30, 2023, 2022 and 2021
10 Finding 2023-001 Measure W Reporting
Criteria:

Los Angeles County Code of Ordinance §18.06B requires each municipality prepare, prior to the start of the municipalitys fiscal year, a plan for how SCW Program funds will be used in the ensuing fiscal year. In accordance with Safe, Clean Water Program - Municipal Program Transfer Agreement, Section IV A, the Municipality shall annually prepare and submit to the District, an Annual Plan. The Annual Plan for the 2020-21 Fiscal Year shall be submitted to the District no later than 45-days after the execution of this Agreement by the last party to sign. An Annual Plan for each subsequent Fiscal Year shall be submitted not later than 90-days prior to the start of the Fiscal Year for which the Plan is prepared.

Los Angeles County Code of Ordinance §18.06D requires each municipality prepare and submit an annual report to the Los Angeles County Flood Control District (the District), no later than six months after the end of the municipalitys fiscal year.

In accordance with Safe, Clean Water Program - Municipal Program Transfer Agreement, Exhibit B General Terms and Conditions, Section B-30, the Los Angeles County Flood Control District may withhold all or any portion of the SCW program payment for any fiscal year in the event that the Municipality has violate any provision of the Transfer Agreement or fail to submit annual reports on meeting SCW Program goals.

Condition:

During our audit for the years ended June 30, 2023 and 2022, we noted the following late reporting.

Required Report Freqquency Period End Deadline Date Submitted Municipal Program
Subsequent Annual Spending Plan Annual June 30, 2022 April 1, 2021 March 8, 2022 Subsequent Annual Spending Plan Annual June 30, 2023 April 1, 2022 July 3, 2023 Annual Progress/Expenditure Report Annual June 30, 2022 December 31, 2022 July 3, 2023 We also noted the City reported $0 expenditures in the Annual Progress/Expenditure Report the year ended June 30, 2023 while the expenditures incurred was in the amount of $817,172.

Cause:

There are inadequate monitoring controls to ensure the reports are filed timely and correctly. Furthermore, the City has experienced staff turnover during the fiscal year 2022 causing the delay of the submission of the 2022 and 2023 subsequent annual spending plan and 2022 annual progress/expenditure report.

Effect or Potential Effect:

Without timely and correctly submitting the required annual reports, the City is not in compliance with the SCW Program requirements and the LA County could withhold funding from the City.

Recommendation:

We recommend the City develop policies and procedures to ensure timely submission of the annual spending plans and the reports and the accuracy of the reports.

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Measure W Special Revenue Fund
of the City of Montebello
Schedule of Finding and Response (Continued)
For the Years Ended June 30, 2023, 2022 and 2021
11 Finding 2023-001 Measure W Reporting (Continued)
View of Responsible Officials:

Management agrees with the recommendation that internal policies and procedures should be developed to ensure timely and accurate reporting related to Measure W. The City has hired a permanent Public Works Director, and the Sr. Management Analyst in Public Works has assumed responsibility for ensuring timely submittal of the spending plans. In addition, communication between Public Works and Finance related to Measure W reporting has improved.

Management anticipates future timely and accurate report submission with the improvements in place.

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ITEM # 15

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works
SUBJECT: APPROVE AGREEMENT NOS. 4530, 4531 AND 4532 WITH AVANT GARDE CORPORATION, DCCM INFRASTRUCTURE INC., AND
CUMMING CONSTRUCTION MANAGEMENT, INC. FOR LABOR

COMPLIANCE AND PROGRAM ADMINISTRATION SUPPORT

SERVICES
DATE: June 24, 2026
RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize the City Manager to execute Professional Service Agreement No. 4530 (Attachment A) with Avant Garde Corp. for labor compliance and program administration support services for the not-to-exceed annual amount of one hundred and fifty thousand ($150,000); and

2. Authorize the City Manager to execute Professional Service Agreement No. 4531 (Attachment B) with DCCM Infrastructure, Inc. for labor compliance and program administration support services for the not-to-exceed annual amount of one hundred thousand ($100,000); and

3. Authorize the City Manager to execute Professional Service Agreement No. 4532 (Attachment C) with Cumming Construction Management Inc. for labor compliance and program administration support services for the not-to-exceed annual amount of seventy-five thousand ($75,000); and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

City Council authorized staff to solicit proposals for on-call Labor Compliance and Program Administration Support services (Request for Qualifications No. 26-03) in compliance with Federal, State and County regulations at the regularly scheduled April

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CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026

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8, 2026, City Council meeting. The services performed by the three (3) firms listed in the recommended actions will be paid for from a combination of project specific funds, typically funded through approved Capital Improvement Program (CIP) budgets. Staff will minimize and mitigate the use of General Fund appropriations and other special interest funds reserved and designated for other operational purposes.

The Fiscal Year 2026-27 proposed budget includes funding in the CIP for various projects and for various services required to complete each infrastructure project. Therefore, the recommended actions do not require a budget amendment.

Execution of a professional services agreement (PSA) is not an indication that the firms will receive compensation. It is the intent of the staff to spread the work amongst the firms and award specific projects to firms that are most suited to completing the specific type of project, while providing the City with the most flexible options to move forward with a project.

The PSAs (Attachments A, B and C) are for a period of three years (ending on June 30, 2029) and will include two optional one-year terms. The PSAs allow the City flexibility by augmenting or reducing contract staff as required without interrupting services to residents, businesses, or developers while continuing to meet service goals.

BACKGROUND/DISCUSSION:

The City manages numerous capital projects (CPs), maintenance programs, and grant-funded initiatives that require strict compliance with state and federal regulations.

Recent project delivery trends and funding sources (including SB 1, Metro Local Return funding, federal infrastructure grants, and local bond programs) have significantly increased administrative and reporting obligations. Labor compliance and program administration requirements—such as prevailing wage monitoring, certified payroll verification, grant reporting, project tracking, and audit preparation—are increasingly specialized functions.

State and federal laws require the City to ensure contractors and subcontractors comply with labor standards, including:
• Prevailing wage requirements (California Labor Code and Department of Industrial Regulations)
• Certified payroll submission and verification
• Apprenticeship compliance
• Contractor and subcontractor license verification
• Field interviews and labor compliance audits
• Enforcement of non-compliance and documentation for potential penalties On-call labor compliance firms provide specialized expertise, tools, and resources that enable ongoing compliance across multiple concurrent projects without increasing permanent staffing levels.

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CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026

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On April 8, 2026, the City Council authorized staff to advertise a Request for Qualifications (RFQual No. 26-03). On-call professional services agreements for specific disciplines will maximize expertise and experience and allow staff to mobilize the firms based on pre-negotiated, competitive procurement terms and conditions. This philosophy allows the congruence of City staff and consultants to find solutions in an effective and efficient manner.

The Public Works Department utilizes municipal engineering contracts to provide public works and engineering support on an as-needed basis. The City needs technical expertise in several disciplines to advance the objectives and policies of the City Council. .

RFQual No. 26-03 was published on April 9, 2026, in a newspaper of general circulation.

Professional firms accessed the documents via PlanetBids. Proposals were electronically submitted via PlanetBids on May 6, 2026. The following table includes the eleven professional companies that submitted their respective qualifications proposals:

Labor Compliance and Program Administration Support Services 1 Advanced Avant Garde Corporation
2 Construction Service Workers LLC
3 Cumming Construction Management Inc.
4 DCCM Infrastructure, Inc.
5 GCAP Services, Inc.
6 Labor Compliance Pros, LLC
7 MVN & Associates, LLC
8 Own Ur Time LLC.
9 Renew Urban
10 TSG Enterprises, Inc.
11 Witt O'Brien's
City staff reviewed the companies’ qualifications based on their expertise and experience of the firm, its key personnel and the ability and competence of the firm to perform the work; familiarity with required Federal, State, and local standards and procedures; and capacity and quality of staff to provide resources necessary to develop and manage multiple work assignments. Based on the analysis, staff’s recommendation is to award professional services agreements (Attachments A, B and C) to Avant Garde Corporation, DCCM Infrastructure Inc., and Cumming Construction Management, Inc. The remaining proposals are available in the City Clerk’s Office for review.

Approval of an on-call professional services agreement for labor compliance and program administration support services involves no physical construction and does not authorize any activity that could result in a direct or reasonably foreseeable physical change in the environment. Therefore, the action is not a project under CEQA (PRC § 21065; CEQA Guidelines § 15378(b)(2), (5)).

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CITY COUNCIL AGENDA REPORT - MEETING OF JUNE 24, 2026

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ENVIRONMENTAL:

N/A
ANALYSIS:

N/A
SUMMARY:

Staff recommend City Council authorize the City Manager to execute professional services agreements (Attachments A, B and C) with three qualified firms—Avant Garde Corp. ($150,000 annually), DCCM Infrastructure, Inc. ($100,000 annually), and Cumming Construction Management, Inc. ($75,000 annually)—to provide labor compliance and program administration support services in accordance with Federal, State, and County regulations, with funding from a combination of local and special revenue sources.

ATTACHMENT(S)

1. Attachment A - Agreement No. 4530 - Avant Garde Services Corp.

2. Attachment B - Agreement No. 4531 - DCCM Infrastructure, Inc.

3. Attachment C - Agreement No. 4532 - Cumming Construction Management Inc.

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CITY OF MONTEBELLO

ON-CALL BENCHLIST
PROFESSIONAL SERVICES AGREEMENT NO. 4530
WITH AVANT GARDE SERVICES CORP (RFP No. 26-03)
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on June 24, 2026 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and AVANT GARDE SERVICES CORP, a California corporation (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS
WHEREAS, the CITY desires to retain a qualified professional to provide professional labor compliance and program administration support services to the CITY; and
WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees; and
WHEREAS, the CONSULTANT represents the degree of specialized expertise contemplated within California Government Code, Section 37103, and is qualified to perform such services by virtue of its experience and the training, education, and expertise of its principals and employees; and WHEREAS, no official or employee of the CITY has a financial interest, within the provisions of Sections 1090 – 1092 of the California Government Code, in the subject matter of this Agreement; and
WHEREAS, the CONSULTANT responded to CITY’s Request for Proposal due on May 6, 2026 (“RFP No. 26-03”) as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT

DOCUMENTS
A. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:
a. This Agreement comprised of Sections 1 through 25, and its various Exhibits
b. RFP No. 26-03, attached hereto as Exhibit “A”
c. The CONSULTANT’S Proposal to RFP No. 26-03, attached hereto as Exhibit “B”
d. Local Assistance Procedures Manual (LAPM) Exhibit 10-R, Attachment A

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Appendices A and E as Exhibit “C”
e. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits
B. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.

A. The CONSULTANT shall provide to the CITY those services that are set forth fully in RFP No. 26-03 and Consultant’s Proposal, attached hereto as Exhibit “A and B” and incorporated fully herein by this reference on an on-call, request only, basis (hereinafter “Professional Services”).

B. The CONSULTANT shall complete the Scope of Services in a timely manner, and in accordance with an agreed-upon work schedule to be determined by the Parties.

C. CONSULTANT shall be compensated in an annual amount not-toexceed One Hundred Fifty Thousand Dollars ($150,000) (the “Compensation”) for the performance of the Scope of Services as set forth in Exhibit “C”. CONSULTANT shall provide an itemized billing statement to CITY for the Scope of Services performed. The CONSULTANT shall not incur fees or costs which exceed the Maximum Annual Compensation without the prior written consent of the CITY.

D. The CITY will be invoiced upon completion of the Scope of Services set forth herein. Payment in full of an invoice must be received by the CONSULTANT within thirty (30) days of the date of such invoice.

E. Work performed shall be deemed approved and accepted by the CITY as and when invoiced unless the CITY objects within fifteen (15) days of invoice date by written notice specifically stating the details in which the CITY believes such work is incomplete or defective, and the invoice amount(s) in dispute. The CITY shall pay undisputed amounts as provided for in the preceding paragraph.

F. On-Call Services. The CONSULTANT understands and
acknowledges that this is an “on-call” agreement, execution of which does not guarantee that the CITY will issue a Notice to Proceed (“NTP”). No work shall commence by the CONSULTANT without a written NTP issued by authorized CITY personnel.

SECTION 3. TERM.

This Agreement shall commence on July 1, 2026, and shall terminate on June 30, 2029 (“Date of Completion”), with an option to extend up to two (2), one-year terms; unless deadline is extended in writing by a furter agreement between the Parties or the Agreement is terminated sooner as provided in Section 8 herein.

SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein.

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b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of CONSULTANT hereunder, in meeting its obligations under this Agreement.
c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to t he CITY's approval, additional individuals, consultants or subconsultants to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultants shall be the sole and exclusive responsibility of the CONSULTANT. However, claims for money due or which become due to the CONSULTANT from the CITY under this Agreement may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorney-client privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.
f. The CONSULTANT’s Reports or Meetings:
i. The CONSULTANT shall submit progress reports on each specific project in accordance with the Task Order. These reports shall be submitted at least once a month. The report should be sufficiently detailed for the CITY’s Contract Administrator or Project Coordinator to determine, if the CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed. ii. The CONSULTANT’s Project Manager shall meet with the CITY’s Contract Administrator or Project Coordinator, as needed, to discuss progress on the project(s).

SECTION 5. WORK PRODUCT.
a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONSULTANT may take and retain copies of such written p roducts as desired, but no such written products shall be the subject of a copyright application by the CONSULTANT.
b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally

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required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder.

SECTION 8. TERMINATION.

In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, the CONSULTANT shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving thirty (30) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONSULTANT shall be reimbursed for any “non-refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that t he CONSULTANT provides the

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CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No regular employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.

SECTION 11. INDEPENDENT CONSULTANT.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subconsultants for injury or sickness arising out of performing services hereunder.
b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to t he CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subconsultants with workers’ compensation insurance or any other insurance.

SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY. a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS

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annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subconsultant of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of t he CONSULTANT or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by t h e CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by t he CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.

SECTION 14. INDEMNIFICATION.

The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of t h e CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.

SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONSULTANT shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed operations, personal injury, and advertising

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injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit. • Business Automobile Liability Insurance: If applicable, Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if the CONSULTANT has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability insurance appropriate to the CONSULTANT’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
b. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
c. The CONTACTOR shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement. d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for non-payment) has been given to the CITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONSULTANT’s expense, the premium thereon. f. Evidence of Insurance prior to commencement. The Consultant shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Principal Risk Officer
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
g. Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days

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prior notice shall be provided.
h. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s). i. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages. j. The general liability and automobile insurance policies required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
k. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it. l. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONSULTANT hereby waives all rights of subrogation against the CITY.
m. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses. n. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONSULTANT shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.

Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

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Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.

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a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa. c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered. f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via email (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to the CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
If to the
CONSULTANT:

AVANT GARDE SERVICES CORP
Ana Marie Lenoue, President
807 S. Lemon Avenue
Diamond Bar, CA 91789
(909) 895-7146
[email protected]

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An electronic communication (“Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above. Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY
EMPLOYER.

In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that sub-consultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

SECTION 24. CONFLICT OF INTEREST.

The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to t h e CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.

SECTION 25. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS. a. The CONSULTANT agrees that 48 CFR 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost. b. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
c. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR 31 or 2 CFR 200 are subject to repayment by the CONSULTANT to the CITY.

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d. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.

SECTION 26. RETENTION OF RECORDS/AUDITS.

For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and the CITY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the Agreement including, but not limited to, the costs of administering the Agreement. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the Agreement period and for three (3) years from the date of final payment under the Agreement and records for real property and equipment acquired with federal funds must be retained for three (3) years after final disposition. The CITY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSULTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the Agreement for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

SECTION 27. PROHIBITION OF EXPENDING CITY, STATE, OR FEDERAL FUNDS FOR LOBBYING.
a. The CONSULTANT certifies, to the best of his or her knowledge and belief, that:
i. No State, Federal, or CITY appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this Agreement, or with the extension, continuation, renewal, amendment, or modification of this Agreement.
ii. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Agreement, the CONSULTANT shall complete and submit Standard FormLLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions in the LAPM.
b. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.

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c. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.

SECTION 28. NON-DISCRIMINATION CLAUSE AND STATEMENT OF
COMPLIANCE.
a. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.
b. During the performance of this Agreement, the CONSULTANT and its subconsultants shall not deny the Agreement’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. The CONSULTANT and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. c. The CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov.

Code §§11135-11139.5, and the regulations or standards adopted by the CITY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100- 8504, are incorporated into this Agreement by reference and made a part hereof as if set forth in full.
d. The CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the CITY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said department or the CITY shall require to ascertain compliance with this clause.
e. The CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
f. The CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement.

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g. The CONSULTANT, with regard to the work performed under this Agreement, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.
h. The CONSULTANT shall comply with regulations relative to nondiscrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR 21 - Effectuation of Title VI of the Civil Rights Act of 1964).

Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.
i. The CONSULTANT, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the CITY components of the DBE Program Plan (as set forth in Section 30), the CONSULTANT, subrecipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

SECTION 29. DEBARMENT AND SUSPENSION CERTIFICATION.
a. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:
i. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
ii. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;
iii. Does not have a proposed debarment pending; and
iv. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. b. Any exceptions to this certification must be disclosed to LOCAL AGENCY.

Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action

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c. Exceptions to the Federal Government excluded parties (https://sam.gov/content/home) maintained by the U.S. General Services Administration are to be determined by FHWA.

SECTION 30. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
PARTICIPATION.

This Agreement is subject to 49 CFR 26 entitled “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs” (also referred to as “DBE”). The CONSULTANT shall assist the CITY in a good faith effort to achieve California's statewide overall DBE goal and applicable requirements pursuant to 49 CFR 26.

SECTION 31. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
[SIGNATURE PAGE TO FOLLOW]

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IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. (“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO AVANT GARDE SERVICES CORP.

Raul Alvarez, City Manager
Date:

Ana Marie Lenoue, President
Date:

ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

EXHIBITS
• Exhibit A – RFP No. 26-03
• Exhibit B – Consultant’s Proposal to RFP No. 26-03
• Exhibit C – Local Assistance Procedures Manual, Exhibit 10-R, Appendices A and E

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EXHIBIT ‘A’
RFP NO. 26-03

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CITY OF MONTEBELLO
REQUEST FOR QUALIFICATIONS (RFQual)
Labor Compliance & Program Administration Support Services RFQual No. 26-03
FOR

CITY OF MONTEBELLO, CALIFORNIA
Due Date: May 6, 2026, at 11 am PST
Submit RFQual online via PlanetBids
City of Montebello
Public Works Department
Attn: Vanessa Ramos, Administrative Manager
1600 W. Beverly Boulevard
Montebello, CA 90640
Telephone: (323) 887-1460
Email: [email protected]
City Website: https://cityofmontebello.com

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Table of Contents
Introduction ............................................................................................................................... 3 About the City of Montebello.................................................................................................... 5 Proposed Scope of Work/Statement of Work.......................................................................... 5 Submissions.............................................................................................................................. 6 RFQual Timeline........................................................................................................................ 7 Non-Commitment of City .......................................................................................................... 8 Responsibility of Costs............................................................................................................. 8 Appendix A – Proposal Format and Content...........................................................................9 Appendix B – Evaluation Criteria ...........................................................................................12 Appendix C – Reference Sheet………………………………………………………………………14 Appendix D – Professional Services Agreement Template…………………………………….15

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 3 1. Introduction
The City of Montebello (hereinafter referred to as the "City") is pleased to present this Request for Qualifications (“RFQual”) soliciting Statement(s) of Qualifications (“SOQ”) from general vendors/consultant/contractors (hereinafter referred to as “Consultant”), seeking to submit proposals for Labor Compliance & Program Administration Support Services ("Services"). Based on the SOQ responses, the City will compile a short-list of qualified Consultants ("Short-List of Respondents"). The City intends to issue on-call bench list contracts to the consultants selected based on the quality of the proposals received.

SOQs are due on Wednesday, May 6, 2026 at 11:00 am PST through the City’s PlanetBids portal (“Portal”). Before submitting SOQs, Consultants must register as a “vendor” in the Portal.

Consultants are encouraged to register well ahead of the deadline to avoid any technical difficulties that may arise. All responses to this opportunity must conform to the requirements of this RFQual.

Failure to do so may result in the response being considered non-responsive.

The Public Works Department is seeking RFQual to solicit SOQs and Hourly Rates (Billing Rates) from qualified consulting firms to provide labor compliance support and program administration support services on various projects and programs. Qualified proposers will provide labor compliance services to monitor both Federal and State prevailing wage rates and other labor compliance related services on projects funded, though not limited to: Federal Highway Administration, State of California Department of Transportation, Southern California Council of Governments, Los Angeles County Metropolitan Transportation Authority and other applicable governmental funding agencies. The City of Montebello has adopted Agreement No. 4202 - Los Angeles, Orange Counties Building and Construction Trades Council. All projects over $500,000 require the awarded contractor to comply with the Project Labor Agreement. Proposers shall also aid the City in the implementation, oversight, coordination, and reporting of Federal and State funded projects. The selected consultant(s) will work in collaboration with City staff to provide administrative, technical, and programmatic support to ensure effective program implementation, requirement compliance, and timely reporting. The City intends to establish a bench of up to three (3) consultants to provide Labor Compliance & Program Administration Support Services on an oncall, as-needed basis. As projects are issued, the City may issue task orders, requests for service/proposal, or assign projects to one or more of the selected consultants based on the scope and requirements of the specific assignment.

The process for selecting the on-call bench list is described in Appendix B – (Evaluation Criteria), attached hereto and incorporated herein by this reference.

The City reserves the right to refrain from issuing on-call bench list contract based on SOQ received.

The City also reserves the right to re-issue the RFQual seeking additional SOQ based on its sole and independent judgment.

All qualifications submitted to the City shall become the exclusive property of the City. Once City staff has identified the on-call bench list of consultants, all qualifications shall become a matter of public record subject to disclosure, except for those elements of each qualification that are identified by the Consultant as business or trade secrets and marked as "Trade Secret", "Confidential”, or “Proprietary” and determined by the City to be exempt from disclosure under the Public Records Act (Cal. Gov. Code § 6250 et seq.) .

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 4 Each element of qualifications submittal that the Consultant desires not to be considered a public record must be marked as set forth above. If disclosure is required under the California Public Records Act or other applicable law, the City will make an independent determination and retain the confidentiality to the extent permitted.

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 5 2. About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a City in the County of Los Angeles, California. Founded in 1899 and incorporated in 1920, the City is an 8.37 square mile General Law City located east of Downtown Los Angeles. Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles as a whole. It is a full-service City that provides a long list of services, employing approximately 480 full-time and part-time employees in public safety, transit, and nonsafety functions. In the upcoming years, the City anticipates growth in population and economic development. In preparation for this growth and increases in City service demands, the staff is seeking to improve the City infrastructure to support the expansion properly.

3. Proposed Scope of Work/Statement of Work
(This scope of work/statement of work is intended to provide interested Consultants submitting their SOQs a general understanding of the items and services required by the City. Shortly after selecting compiling the Short-List of Respondents, the City will issue on-call contracts to the selected consultants to begin performing Labor Compliance and Program Administration Support Services.)
Services provided under this RFQual will be for a three-year period starting on July 1, 2026, and ending on June 30, 2029, with the option to renew annually for an additional two (2) one-year extensions.

The consultant will provide labor compliance services for federal/state/county funded construction projects/programs and will ensure that the City complies with all regulations pertaining to labor compliance. Consultants shall provide labor compliance services to monitor construction projects/programs subject to Davis Bacon and Related Acts and/or Federal/State Prevailing Wage law requirements. Duties include, though are not limited to:
• Consultant shall review bid packages and ensure that reporting forms and wage rates are included per requirements of the project funding program(s) – federal and/or state as appropriate.
• Consultant shall obtain applicable wage rate information for the project funding source. The applicable wage rate decisions shall be provided to the prime contractor and all subcontractors for inclusion in all subsequent subcontractor contracts as required by applicable labor law.
• Consultant will participate in pre-construction meetings with prime contractor, subcontractors, and City staff for issues related to labor compliance standards. • Consultant will provide prime contractor and subcontractor(s) one-on-one training and assistance in completing required labor compliance documents (if needed). • When discrepancies are identified regarding pay and benefits with a contractor’s employee, consultant will work with the contractor to resolve the issue in an expedient manner, providing documentation of the problem and outcome to City staff and the project manager.

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 6 • Conduct on-site job interviews with the contractor, subcontractor, and employees to ensure compliance, documents and report findings as required for the duration of the project.
• Verify contractor and subcontractor are in compliance with the State Department of Industrial Relations website registration and reporting compliance. • Consultant will verify that the contractor and subcontractor licenses are current and active with the California State Contractor’s License Board, and they are not on the federal debarment list.
• Consultant will utilize the County’s LCP Tracking system and shall promptly review the weekly Certified Payroll Reports (CPRs) and eDocuments as received and notify the prime contractor of any deficiencies in wages, overtime compensation, incomplete or inaccurate CPRs, and/or incomplete or inaccurate Statement of Compliance.
• Prepare and disburse monthly progress labor compliance audit reports to City staff and project manager.
• Consultant shall assist with verifying release of progress payments. • At the conclusion of a project, the consultant shall provide the City with all documentation and correspondence related to the construction project. • Other labor compliance activities/duties as required by project funding source rules and regulations.
• Assistance with outreach associated with the project. • Assist with planning, coordination, and administrative processes of City projects. • Prepare material and supporting documents for project funding, including application and reporting.
• Consultant will support the City in tracking program performance and preparing required documentation for internal and external reporting purposes. • Consultant will support the maintenance of program documentation and coordinate with City staff, contractors, and funding agencies.
• Prepare program reports, summaries, and required documentation. • Maintain organized records and program files in accordance with applicable requirements.
• Consultant will assist with monitoring program compliance with regulations and funding requirements
The City is not obligated to pay any costs incurred by the proposer(s) in the preparation of the RFQual. Proposers agree that all costs incurred in developing a proposal are the proposer’s responsibility.

4. Submissions
Please review Appendix – A (Proposal Format), attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your SOQ submission. Failure to provide all of the information requested in your SOQ may result in it being considered non-responsive.

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 7 Responses to this RFQual must be submitted electronically via the City’s PlanetBids Portal no later than Wednesday, May 6, 2026 at 11:00 am PST. Any responses that are transmitted and/or electronically time-stamped after the deadline shall not be accepted. Consultants planning to submit responses to this request are highly encouraged to register an account in the City's PlanetBids Vendor Portal and submit all documentation ahead of the deadline to avoid any technical difficulties/errors.

5. RFQual Timeline
• Release RFQual April 9, 2026
• Online Q&A Deadline April 20, 2026 at 12:00 pm
• City Issued Q&A Addendum April 23, 2026 at 12:00 pm
• Deadline to Submit SOQ via PlanetBids May 6, 2026 at 11 am PST • Notifications sent to selected Consultants May 21, 2026 • Tentative City Council Award of Professional Services Agreement June 10, 2026

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 8 6. Non-Commitment of City
It should be noted that this RFQual does not commit the City to solicit proposals and/or award a final agreement/contract, to pay any costs incurred in the preparation of qualifications for this request, of preparation of a proposal for this request, or to procure or contract the purchaser of any items and/or services.

7. Responsibility of Costs
All Consultants responding are responsible for costs associated with preparing materials in response to this RFQual, and the City assumes no responsibility for any such costs, incidental expenses, or any business losses.

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 9 Appendix A - Proposal Format and Content
***PLEASE REVIEW BEFORE SUBMITTING YOUR RESPONSE***
Consultants interested in this opportunity must submit a Statement of Qualifications (SOQ) providing details regarding their qualifications and experience. Using each Consultant's response, the City will develop a list of selected on-call Consultants (“Short-List of Respondents”). The City reserves the right, at its sole discretion, to increase the number of Contractors included to the Short-List of Respondents.

SOQ Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their qualifications prior to submission to ensure they adhere to the requirements. If the RFQual is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper. Font Times New Roman Font (preferred), 12pt font size. The thirty (30) page-requirement does not include cover letter/letter of transmittal, or any items included as additional attachments. Proposals should also include the following:

1. Title Page showing the request for qualifications subject; the vendor’s name; the name, address, email and telephone number of the contact person; and the date of the proposal.

2. Table of Contents identifying the items/section listed in the “Proposal Content and Format” section of this RFQual.

3. Detailed proposal following the order set forth in the "Proposal Content and Format" of this RFQual.

SOQ Content
Your response should include the following sections/information:

1. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the vendor's availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the vendor and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project.

2. Project Understanding and Approach - Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully, methodologies and technologies you would employ, key milestones and processes you would employ. Describe what information you would expect the City to supply.

3. Relevant Experience - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the vendor should provide a list of the most recent

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 10 projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the consultant has performed similar services of similar size, scope, and complexity.

4. Sub-contractors/Sub-consultants – If your firm works with sub-contractors/subconsultants to perform the services described in the proposed Scope of Work/Statement of Work for the Project, please provide the name, full address for each sub-contractor, as well as the name of a contact person and phone number. If awarded, the City will need to provide written approval for any services offered by any and all sub-contractor/subconsultant.

5. Proposed Scope of Services - Please provide a proposed Scope of Services, based on the Scope of Work contained in this RFQual; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables, milestones, and tasks.

6. Conflict of Interest Statement – The vendor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the vendor does not have any such conflicts, a statement declaring such should be included in their submission.

7. Cost Proposal – Cost proposal should include the following:

Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request for qualifications. The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should be inclusive of all meetings, conference calls, site visits and deliverables. The budget should include a list of anticipated reimbursable expenses with rates charged for each.

Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFQual. These schedules should include hourly rates and number of hours anticipated for each staff level; as well as out-of-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should have a direct relationship to the total all-inclusive maximum price.

Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFQual or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the Consultant. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.

8. References – Using Appendix C – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and email address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 11 City may contact the individual listed at its discretion. Resumes may also be included in this section for any key staff associated with project.

9. Redline Comments on the Professional Services Agreement Template – Using Appendix D – Proposers are requested to review the Professional Services Agreement template provided and submit any proposed redline revisions with their response. Following the award of the RFQual, the City will evaluate all submitted redline comments in coordination with the City Attorney and will work with the selected firm(s) to reach mutual agreement on the final contract terms. Proposers must demonstrate full compliance with the City’s insurance requirements as a condition of eligibility.

10. Additional Attachments (Optional) – Please use this section to attach any information that was not previously included identified in any other section.

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 12 Appendix B – Evaluation Criteria
***PLEASE REVIEW BEFORE SUBMITTING YOUR RESPONSE***
Through this RFQual No. 26-03process, the City will identify a qualified pool of at least three (3) Consultants (“Short List of Respondents”) for the Labor Compliance and Program Administration Support Services (“Services”).

Consultants will submit a Statement of Qualifications (SOQ) adhering to the guidelines identified in Appendix A - (Proposal Format and Content). Failure to comply with the format and include all of the required sections may result in the proposal being considered "non-responsive" and no longer eligible for selection. The selection process will commence with a preliminary review of the proposals to ensure formatting and page limit guidelines were followed. The review will be conducted on a pass/fail basis.

All SOQs that receive a “pass” grade will move on to the comprehensive evaluation by the selection committee. Scoring will be based upon the following criteria and scores.

Understanding of the City’s Requirements (Up to 20 points) Experience (Up to 60 points)
Execution of Services (Up to 10 points)
Reference Checks (Up to 10 points)
Business Preferences – 1 additional point will be awarded for businesses that identify as one or more of the following:

Local Business (within the City of Montebello and an active/current business license) Very Small Business Enterprise (VSBE)
Disabled Veteran Business Enterprise (DVBE)
Minority-Owned Business Enterprise (MBE)
Woman-Owned Business Enterprise (WBE)
Documentation certifying a business that falls into one or more of these categories should be included in the "Additional Attachments" section.

Consultants have an opportunity to receive a score of up to 105 points.

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 13 Evaluation Criteria Summary
SOQ Format – Does the response adhere to the page limit (30 pages, not cover letter/transmittal letter and additional attachments), font, and font size? Pass/Fail
Does the SOQ include all sections/content listed in
Appendix A?
 Cover Letter/Letter of Interest
 General Consultant Information
 Statement regarding your understanding and
approach
 Subcontractors/Sub-consultants
 Proposed Scope of Services
 Cost Proposal
 Experience with Labor Compliance & Program
Administration Support Services
 Conflict of Interest Statement
 References
 Additional Attachments (Optional)
Pass/Fail
Understanding of the City’s Requirements – The
Consultant has reviewed the City requirements and
demonstrated a competent level of performance. 20 points Experience – Previous work in the public/private section is consistent with the work the City is seeking. 60 points Execution of Services – The Consultant has described a
straightforward, planned approach to providing Labor
Compliance and Program Administration Support Services. 10 points
Reference Checks – References provided feedback. No
terminated voided contracts are listed.
10 points
Business Preferences
Local Business (w/n the City of Montebello)
Very Small Business Enterprise (VSBE)
Disabled Veteran Business Enterprise (DVBE)
Minority-Owned Business Enterprise (MBE)
Woman-Owned Business Enterprise (WBE)
1 point for each category, up to 5
points
(Proof of each eligible category
should be provided in the
“Additional Attachments” section)

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 14 Appendix C – Reference Sheet
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service
Entity Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Project
Date of Service

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City of Montebello
Request for Qualifications/Statement of Qualifications
RFQual No. 26-03 Labor Compliance & Program Administration Support Services 15 Appendix D – Professional Services Agreement Template

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EXHIBIT ‘B’

ADVANT GARDE PROPOSAL

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QUALIFICATIONS FOR:

LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SERVICES
RFQ 26-03

CITY OF MONTEBELLO
PREPARED FOR:

CONTACT:

ANA MARIE LENOUE | PRESIDENT/CEO
909.895.7146 • [email protected]
807 S Lemon Ave, Diamond Bar, CA
MAY 6, 2026
DUE DATE:

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
LETTER OF INTEREST............................................................................................................................ 1 APPROACH AND UNDERSTANDING .................................................................................................. 3 EXPERIENCE............................................................................................................................................ 9 PROPOSED SCOPE OF SERVICES....................................................................................................... 13 CONFLICT OF INTEREST STATEMENT ............................................................................................ 16 COST PROPOSAL................................................................................................................................... 17 REFERENCES ......................................................................................................................................... 18 PSA – REDLINE COMMENTS .............................................................................................................. 19 KEY PERSONNEL .................................................................................................................................. 20 ATTACHMENT A: CONSTRUCTION PROJECTS.............................................................................. 25

TABLE OF CONTENTS

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
May 6, 2026
City of Montebello
Attn: Vanessa Ramos, Administrative Manager
1600 W. Beverly Boulevard
Montebello, CA 90640
Subject: REQUEST FOR QUALIFICATIONS– Labor Compliance & Program Administration Support Services
It is with great pleasure that AVANT-GARDE submits its proposal to provide Labor Compliance & Program Administration Service to the City of Montebello.

A 100% woman-owned firm, Advanced AVANT-GARDE Corporation was incorporated in September 2002 and our corporate office is located at 807 S Lemon Ave, Diamond Bar, CA 91789. AVANTGARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).

AVANT-GARDE has built a strong reputation for providing innovative and successful solutions for a number of public agencies. We have a successful track record with several municipalities, including the Cities of Huntington Beach, El Monte, Temple City, Industry, Montebello, La Mirada, Perris, Bellflower, Lynwood, Cudahy, Bell Gardens, South Gate, La Puente, Pico Rivera, Hawaiian Gardens, Pasadena, Maywood, Alhambra, San Gabriel, Rosemead, South El Monte, Monterey Park, Commerce, Ventura, Ojai, Manhattan Beach, Norwalk, Moreno Valley, Palmdale, Rialto, LADOT, LADWP, and METRO. We offer the talents of some of the most skilled grant writers, fund administrators and program managers in the industry, providing clients with innovative and cost-effective solutions on a wide variety of projects.

AVANT-GARDE has provided labor compliance services on a variety of construction projects valued at over $1.2 billion in the region and has secured over $567.3 million in competitive grant funds for our clients. Most agencies we serve have a long-standing relationship with us and trust our Team to provide these services on upcoming construction projects. We are proud of our accomplishments throughout the Southern California Region, including Los Angeles, San Bernardino, Ventura, and Riverside Counties.

AVANT-GARDE has been providing services to the City of Montebello for 20 years. Our team has worked closely with City staff on a variety of capacities, including labor compliance, community outreach, providing State and Federal funding compliance services on public works capital projects, Housing support, and grant writing services. AVANT-GARDE has provided labor compliance services to the City of Montebello on 23 construction projects valued at over $27.9 million. Additionally, as a

LETTER OF INTEREST

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
subconsultant to Transtech Engineers, AVANT-GARDE is providing labor compliance services for seven (7) active construction projects, totaling over $17.8 million.

Project Status Construction
Amount
CP-939 ADA Enhancements In
Progress $1,234,000
FY 2025-2026 SB1 Rubberized Asphalt St Enhancement Project In Progress $3,543,300
FY 2024-25 SB1 Street Construction Project In
Progress $3,875,775
Traffic Signal Whittier Blvd & 6th St Project In
Progress $598,965
Rio Hondo Coastal Spreading Grounds Fence Replacement In Progress $863,000
Downtown Sewer Replacement In
Progress $4,474,206
Arterial and Transit Route Streets Montebello Blvd from Los Angeles Ave to Lincoln Blvd
In
Progress $3,298,705
We have assigned the firm principal, Lissette Montoya, to serve as the Project Representative. Ms.

Montoya will oversee all assigned staff and will ensure successful administration of all activities.

AVANT-GARDE understands and accepts the work to be done and commits itself to performing the work as scheduled.

Please contact me or Lissette Montoya, the firm’s principals, at (909) 895-7146 or email [email protected] or [email protected] if there are any questions. We look forward to meeting with you to discuss our services and the opportunity to continue serving your community. Thank you very much for your consideration.

Sincerely,
Ana Marie LeNoue
President/CEO

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
AVANT-GARDE has thoroughly reviewed the project requirements outlined under Appendix A: Proposal Format and Content in the RFQ and developed a comprehensive approach from an agency’s perspective to ensure compliance, operational efficiency, and successful implementation. The focus of this approach is on compliance, the use of user-friendly tools, practical applications that address project requirements, and conducting impartial operations to guarantee fairness throughout the process. AVANT-GARDE works collaboratively with key stakeholders, including city staff, construction managers, agency contract compliance officers, payroll staff, and construction superintendents, to align all parties and achieve the desired program objectives effectively.

We take a proactive stance on compliance monitoring, emphasizing attention to detail to identify and rectify potential issues before they arise. This minimizes delays and ensures smooth project execution.

Operating as an extension of the agency staff, AVANT-GARDE maintains open communication and ensures its availability to address any needs or concerns, enabling transparency and fostering trust across all stakeholders. This structured and detail-oriented approach positions AVANT-GARDE as a reliable partner in project implementation, committed to delivering compliance and efficiency while maintaining collaborative and transparent operations.

Proactive Schedule Evaluation and Adaptation:
• AVANT-GARDE recognizes that project schedules may need modifications and is prepared to address these changes effectively.
• Fixed deadlines, such as contractual obligations or event dates, are identified to prioritize tasks appropriately.
• When changes occur, AVANT-GARDE evaluates their impact on the overall project to guide decisions on resource allocation and deadline adjustments.

Communication:
• Open communication with all stakeholders—including contractors—is emphasized to prevent confusion and conflicts.
• Stakeholders are promptly informed of changes with explanations of their impact, promoting trust and alignment.

Innovative Collaboration for Achieving PLA Goals:
• AVANT-GARDE actively collaborates with PLA stakeholders, including unions, contractors, community organizations, and the City, to meet worker utilization goals. • During pre-bid and pre-construction phases, AVANT-GARDE supports City staff by briefing stakeholders on PLA, labor compliance, timelines, and funding requirements.

APPROACH AND UNDERSTANDING

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
• It facilitates pre-job conferences, assists with union assignments, collects required documents, and ensures compliance through meticulous auditing and monitoring.

Compliance Oversight During Construction:
• AVANT-GARDE reviews and audits PLA and labor compliance documents, quickly addressing any missing or rejected submissions or issues.
• Non-compliance situations are handled proactively by working closely with contractors and unions to implement corrective measures.
• Monthly compliance checks are conducted to maintain project progress and adherence to PLA goals.

This approach demonstrates AVANT-GARDE's commitment to ensuring successful project execution while fostering collaboration, transparency, and community involvement to benefit all stakeholders involved. It effectively balances project schedule adaptability with maintaining compliance and achieving long-term goals.

Work Plan
The work plan identified below includes provisions related to the HUD funded projects. This will apply to projects where HUD funds have been identified. If HUD funds are not applicable the task related to HUD requirements will be omitted from the plan.

General Contract and Labor Compliance Activities:

1. Respond to requests for information from City staff;

2. Act as City liaison to selected prime contractor and City department Project Managers;

3. Submit performance reports to HUD;

4. Provide City with wage compliance procedure guidelines for inclusion in pre-bid information and/or bid requests;

5. Conduct Section 3 pre-bid presentation at pre-bid meetings;

6. Review the federal requirements of the Build America Buy America Act (BABA) that impact the purchase of materials for certain HUD-funded projects.

7. Review bid documentation and provide City with verification of a contractor’s eligibility for contract award by reviewing General Services Administration’s “List of Parties excluded from Federal Procurement or Non-Procurement Programs, System for Award Management, or State Department of Industrial Relations” as applicable;

8. Verify Federal Wage Determination is current within 10 days of bid opening date;

9. Ensure all required federal provisions and CDBG contractual clauses are included in agreements;

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REQUEST FOR QUALIFICATIONS FOR:

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ADMINISTRATION SUPPORT SERVICES

10. Review Agreement and labor compliance requirements with the project team;

11. Determine the specific labor standards parameters applicable for the construction project;

12. Notify appropriate agencies of project awards and submit a Notice of Contract Award Letter to the Department of Labor;

13. Set up and maintain all compliance files and documents relating to prevailing wage activities;

14. Set up and maintain Labor Standards Enforcement Files for Prime and all subcontractors;

15. Schedule and attend pre-construction meetings to discuss prevailing wage requirements with a City representative, contractor, and subcontractors in detail. Provide contractor and subcontractors a comprehensive packet detailing wage compliance procedures and wage compliance forms. Prepare and issue meeting minutes to all attendees and place a copy in the Project Labor Standards Enforcement File;

16. Verify all apprentices have been properly registered (or certified) in an apprenticeship program registered with the Bureau of Apprenticeship and Training of with a State Apprenticeship Program recognized by the Bureau;

17. Verify with the US Department of Labor, Employment, and Training Administration that all trainees hold a formal certification showing registration in an approved program;

18. Verify that the Public Works Contract Award Information (DAS-140) and Request for Dispatch of an Apprentice (DAS-142) forms are submitted to local apprenticeship councils by all contractors, as appropriate;

19. Review Contractor’s compliance with all State and Federal required postings such as the prevailing wage rates and EEO policies as well as the Contractor’s Affirmative Action Plan;

20. Respond to technical questions regarding prevailing wage requirements;

21. Provide information and data on trades and trade classifications performing on projects; and

22. Provide City with a Prevailing Wage Compliance Release Form for each participating contactor/subcontractors as evidence they have met their prevailing wage compliance obligation.

Labor Compliance Audit Activities:

AVANT GARDE will receive, monitor and review all reports pertaining to labor compliance required to be submitted by prime contractors and their subcontractors in accordance with the provisions of the applicable laws and regulations.

1. Establish and maintain contractor and subcontractor labor files for each project;

2. Monitor project compliance with the payment of prevailing wage rates;

3. Dissemination and posting of wage determinations applicable to project;

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4. Ensure that complete certified payroll records are submitted by prime contractors and their subcontractors;

5. Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable Davis-Bacon Wage Decision;

6. Reconcile Weekly Certified Payroll Reports (CPR) & Supporting Documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance;

7. Verify overtime hours and wages are properly calculated;

8. Verify Statement of Compliance is signed by the owner, officer, or designated employee of the contractor;

9. Verify and document job-site posting of wage rate information and labor compliance posters;

10. Receive and review labor compliance documentation from observers or inspectors and compare with contractor-submitted documents;

11. Verify that payroll data is submitted to the Department of Industrial Relations (DIR) online Compliance Monitoring Unit (CMU) under the correct DIR project number;

12. Monitor contractors for Section 3 accomplishments;

13. Monitor workforce utilization reports to verify trade and apprenticeship participation;

14. Identify violations and investigate complaints of underpayment to workers;

15. Follow up with contractor by telephone, email, and/or certified mail regarding required document submittals and payroll discrepancies and deficiencies. Provide detailed description of alleged deficiencies; outline corrective action to be taken; and enforce regulatory deadlines for compliance;

16. Notify the City regarding delinquent, uncertified, inaccurate and improperly completed payroll records and recommend appropriate corrective action for lack of strict compliance.

Wage Underpayment and Restitution Activities:

1. Identify wage underpayment through audits of payroll documents, during onsite employee interviews or by complaints filed by workers on the project;

2. Calculate and recommend to City the amount of wages that City will withhold from the contractor’s payments/retention;

3. Prepare documentation that list the week endings worked, the name of the worker, trade classification, number of hours worked, rate paid, correct prevailing wage rate and the amount due each worker.

Prepare, submit and file reports and all required forms to appropriate parties;

4. Obtain restitution payroll(s) plus proof of worker payment(s), as needed;

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5. Prepare documentation for disbursement of back wages, training funds and/or penalties due;

6. Receive, pursue, and document labor complaints; prepare violation reports to oversight agencies as required; recommend special action to be taken if contractor continuously fails to comply with requests and requirements;

7. Gather, prepare and coordinate all necessary documents for hearings and represent the City at such hearings in accordance with the Federal and State Labor Code and the California Code of regulations;

8. Notify City’s representative upon receipt of Disbursement Authorization of any outstanding certified payroll(s) not yet received or of unresolved violations. Notify the City if all payroll reports have been submitted are up to date and no unresolved violations are pending to assist the City in determining disbursement to contractor;

9. Document and file final resolutions; and

10. Perform other projects or services as required.

Close – Out Activities:

1. Review contractors’ final payroll and Section 3 Economic Opportunity Report;

2. Conduct labor compliance file review prior to release of retention funds. Address and resolve any underpayment or deficiency issues;

3. Coordinate project file reviews by authorized city, county, state, and federal agencies;

4. File Notice of Completion;

5. Work with City Records Management staff to ensure compliance with record retention periods required by applicable law;

6. Maintain electronic records of all Labor Standards Enforcement File(s), accounts, established under this Agreement for a period of five (5) years after closing of each project;

7. Provide detailed report on compliance documents submitted by each participating contractor and subcontractor; and

8. Provide City with a Prevailing Wage Compliance Release Form for each contractor and subcontractor as evidence they have met their prevailing wage compliance obligation.

9. Provide City all original files within 30 days of completion/close-out of project.

QA/QC and Budget Control
AVANT-GARDE requires that adequate quality assurance/quality control (QA/QC) be implemented on each project. The Project Manager provides the leadership and guidance to obtain the end results for all services provided by the company. A project management plan is prepared that defines specific project deliverables, implementation criteria, staff and resource loading, work task schedule with project

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milestones, and project responsibilities. Regular contact by the Project Manager with each on-going activity provides support and guidance, maintains focus and momentum, and monitors the quality of work.

Regularly scheduled project meetings for reviewing general work status, reviewing technical elements of the project, coordinating and interfacing of activities, reviewing costs, and discussing upcoming activities and responsibilities are all standard procedures of our quality assurance process for each project. The following elements have been adopted by our firm and are implemented in every project.

Written Materials – AVANT-GARDE is committed to the proficiency of your written materials. With over 82 years of combined experience, extensive education and practical application, AVANT-GARDE can provide written reports, agenda reports, status reports, and recommendations of any kind.

Coordination – AVANT-GARDE is committed to clear communication, inclusive of internal and external office coordination, coordination with assisting or collaborative consultants, and client coordination. The Project Manager will be the sole source of project contact with the client. The Project Manager shall keep the client informed of the project progress on a regular basis.

Customer Service – AVANT-GARDE is committed to excellence and stands behind our reputation to provide only the highest level of products and services in an effort to enhance the quality of life for the communities we serve. Whether working on a specific project or a long-term campaign, our clients will always receive our blend of expertise to ensure every one of their goals are met.

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The Project Manager and Coordinators that will be assigned to the City’s projects have provided compliance monitoring services for Montebello, San Bernardino, Ventura, Lynwood, Metro, Bell Gardens, Alhambra, La Mirada, and several other agencies over the last 20 years. AVANT-GARDE served on Metro’s labor compliance bench for 10 years and was recently selected to continue serving on Metro’s labor compliance bench for the next 10 years alongside 8 other firms. Metro’s task orders range in project value from $70,000 to $1.3 billion with as many as 100 subcontractors.

In many cases, our team also offered project management and funding administration services in addition to labor compliance. Some of these projects were funded with Community Development Block Grant (CDBG) funds and required Section 3 monitoring or Caltrans funded. AVANT-GARDE has successfully managed labor compliance for 357 construction projects, with a total value of $1.2 billion.

The following graph illustrates the labor compliance work completed by AVANT-GARDE to date. A complete list of construction projects is available as Attachment A.

EXPERIENCE

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PROJECT SIMILAR TO SCOPE
Grant Administration and Labor Compliance Experience
The professional staff of AVANT-GARDE well understands the many ways that a single project may affect the multiple layers of government as well as the desired economic growth and development that is of primary concern to business, property owners and residents. We use and leverage this information by looking at every angle of a program and/or project to determine the overall impact and how best to design and implement programs that best produce optimum results. The staff assigned in this proposal are experienced in managing CDBG funded projects and monitoring Section 3 requirements.

LABOR COMPLIANCE AND SECTION 3 MONITORING
AVANT-GARDE has provided the following services for construction projects that require Labor Compliance and Section 3 monitoring:
• Review of the Specifications to ensure HUD compliance. • Review documents submitted by contractors following the bid opening. • Attend the Pre-bid meeting and Pre-construction meeting. • Set up and maintain Labor Standards Enforcement Files. • Review contractors and subcontractors for Federal project eligibility through the state license board, DIR, and SAM.
• Review Contractor’s compliance with all State and Federal required postings such as the prevailing wage rates and EEO policies as well as the Contractor’s Compliance with Section 3. • Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable Davis-Bacon Wage Decision. • Reconcile Weekly Certified Payroll Reports (CPR) and Supporting Documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance.
• Identify violations and investigate complaints of underpayment to workers. Submit and file all required forms to appropriate parties. In the event any labor violations are reported and investigations confirm the violations, prepare investigative reports and backup. Violations will be reported and discussed with the City prior to reporting to the Department of Industrial Relations and any other agencies required by Federal or State Laws and Regulations.

We have extensive experience in serving both major urban cities and small suburban municipalities with our success achieved through close attention to detail, emphasis on meeting the particular needs of each client and prompt delivery of products, studies and services. Project assignments have included funding strategies and analysis, construction coordination, compliance management, community outreach

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programs and special projects. Today, we are well-prepared to provide public agencies with a number of varied consulting services.

As it relates to this RFQ, here are the three (3) most relevant service contracts provided by the AVANTGARDE staff for similar projects in the cities of Lynwood, El Monte, and Bell Gardens.

City of Lynwood
AVANT-GARDE has been providing CIP management, funding
administration, grant writing, and labor compliance services to the City of Lynwood since 2007. AVANT-GARDE has been successful in obtaining $2 million in competitive grant funds for the City. CIP management includes various key responsibilities, such as bid administration and project implementation. This involves assisting with the solicitation of project bids, evaluating them, managing contracts, and coordinating with contractors and stakeholders to ensure projects are executed according to plan. It also includes providing administrative staff support, such as developing staff reports and Department presentations for monthly City Council meetings, which aids in tracking progress, communicating with stakeholders, and making informed decisions. Additionally, CIP management covers labor compliance and community outreach, ensuring that labor practices meet legal requirements and engaging with the community to keep them informed and involved. This includes managing public relations, addressing concerns, and fostering community support.

Together, these elements are essential for the successful, timely, and budget-compliant completion of Capital Improvement Projects while upholding regulatory standards and enhancing community engagement.

The AVANT-GARDE team, under the direction of the Public Works Director, supported the Public Works Staff and the Engineering Team in reviewing, planning, and developing the Capital Improvement Program (CIP) Budget for fiscal years 2023-2024 and 2024-2025.

The support services for the CIP Ad Hoc Committee include administrative support, document preparation, research and analysis, communication facilitation, and project progress tracking. These services are essential for the committee's smooth operation and the successful advancement of CIP projects.

AVANT-GARDE has provided labor compliance services for over 95 construction projects, with a combined construction value of $86.8 million. Our work includes a variety of projects such as street improvements, HSIP projects, park renovations, citywide slurry seal, sewer improvements, pavement rehabilitation, and many more.

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City of El Monte
AVANT-GARDE has provided funding administration, labor compliance, project management, and grant research and writing services to the City of El Monte since 2017. AVANT-GARDE has been successful in obtaining $60.2 million in competitive grant funds for the City. We are currently providing grant administration services on various federal, state, and local funded projects.

Our services include quarterly reporting and invoices with Metro, progress reporting through the CalSmart portal, updating projects on the City’s FTIP, participating in bi-weekly CIP project update meetings, and reimbursement requests through Caltrans requiring coordination with the City and construction or design teams. Our team has coordinated with Metro and City staff to acquire the necessary funding lapse date extensions for a few older projects whose agreements were executed prior to AVANT-GARDE working with the City.

AVANT-GARDE has provided labor compliance services for over 21 construction projects, with a combined construction value of $33.3 million. Our work includes a variety of projects such as street improvements, HSIP projects, park renovations, citywide slurry seal, sewer improvements, pavement rehabilitation, and many more.

City of Bell Gardens
Under the Direction of the Public Works Director, the proposed AVANTGARDE team provides services including funding administration and grant writing; assisting the Engineering team in the strategic planning and development of the CIP Budget for fiscal years 2004 through 2015; bid administration and project implementation; administrative staff support including the development of staff reports and Department presentations; and labor compliance and community outreach for a number of projects. Outreach services have been provided for the Trees for BG Planting Project, BG Keep Parks Clean Beautification Project, Circulation Element Update, Complete Streets Plan, Public Works Week Program, Safe Routes to School Program, Street Sweeping Enforcement, and John Anson Ford Park Revitalization.

With our firm’s assistance, the City applied and received $21.8 million in competitive grant funding for a variety of projects. We are currently providing grant administration services on the City’s ATP, HSIP, and STPL projects; Clean CA project; Urban Greening project; and three Metro CFP projects – all of which we secured the awarded competitive grant funds for the City. Each of the six programs has its own administration requirements and formats for quarterly/annual reporting and reimbursement requests requiring coordination with the City and construction or design teams.

AVANT-GARDE has provided labor compliance services for over 19 construction projects, with a combined construction value of $17.8 million. Our work includes a variety of projects such as street improvements, HSIP projects, park renovations, citywide slurry seal, sewer improvements, pavement rehabilitation, and many more.

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It is our understanding that the City of Montebello is seeking a highly qualified consultant to provide comprehensive labor compliance services for federal, state, and/or county funded construction projects and/or programs and ensure that the City complies with all regulations pertaining to labor compliance. AVANT-GARDE is committed and qualified to provide the scope of work as requested and detailed in the City’s Request for Qualifications.

Based on project requirements and funding, our scope of work can include the following:
• Provide Davis-Bacon and/or State prevailing wage compliance monitoring and implement the PLA;
o PLA Compliance- Coordinate, attend, and facilitate the union pre-job conference with prime and subcontractors.
o Provide PLA monitoring and coordination during construction including collection of PLA forms and support documentation.
o Monitor and track labor hours for the project.
• Pre-Bid/Bid Procedures:
o Guidelines for wage compliance procedures should be provided to the City for inclusion in pre-bid information and/or bid requests.
o Verification of a contractor's eligibility for contract award should be provided by reviewing the General Services Administration's "List of Parties Excluded from Federal Procurement or Non-Procurement Programs," System for Award Management, or the State Department of Industrial Relations as applicable
• Pre-Construction Phase:
o Prepare a portion of the Project Labor Standards Enforcement File (related to payroll information) and shall maintain it for the duration of the project. This shall include prevailing wage related documents for the duration of the project. o Conduct an in-person pre-construction conference with a City representative in attendance.

General contractors and subcontractors shall be provided with a comprehensive packet detailing Consultant/City wage compliance procedures.
o Supply the necessary wage compliance forms to all contractors and City at conference. o Prepare and issue conference minutes to all attendees. A copy of the minutes shall be placed in the Project Labor Standards Enforcement File, as required by Davis Bacon regulations. o Re-verify each contractor’s or subcontractor’s eligibility for contract award. o Verify that all apprentices have been properly registered (or certified) in an apprenticeship program registered with the Bureau of Apprenticeship and Training or with a State Apprenticeship Program recognized by the Bureau as applicable.

PROPOSED SCOPE OF SERVICES

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o Verify with the United States Department of Labor, Employment, and Training Administration that all trainees hold a formal certification showing registration in an approved program.
o Verify that the Public Works Contract Award Information (DAS-140) and Request for Dispatch of an Apprentice (DAS-142) forms are submitted to local apprenticeship councils by all contractors, as appropriate.
• Construction Phase:
o Verify completeness of payroll report.
o Verify classifications and wage rates reported on payroll are at least equal to the rate required under the applicable wage determination.
o Verify overtime hours and wages are property calculated. o Verify Statement of Compliance is signed by the owner, officer or designated employee of the contractor.
o Verify applicable wage determination; document verification as required. If wage determination has changed from what appears in project specifications, provide addendum for dissemination to plan holders.
o Verify and document job-site posting of wage rate information and labor compliance posters.
o Conduct site visits to monitor workforce utilization; perform labor compliance interviewing of employees on site, using appropriate forms, in the proper frequency and of the proper work classifications required.
o Receive and review labor compliance documentation from public works observers or inspectors and compare with contractor-submitted documents. Monitor contractorsubmitted payroll documentation on a continuous basis. o Verify with State Division of Apprenticeship Standards and/or U.S. Department of Labor, as required, that any worker listed on the certified payroll who receives less than the published hourly journeyman rate is registered in an approved apprenticeship program and is in possession of a formal certification.
o Verify that any payroll deductions are acceptable under applicable prevailing wage law. o Verify that payroll data is submitted to the Department of Industrial Relations (DIR) online Compliance Monitoring Unit (CMU) under the correct DIR project number. o Verify the payment of the training contribution, as necessary. o Follow up with contractor by telephone, email, and/or certified mail regarding required document submittals and payroll discrepancies and deficiencies. Provide detailed description of alleged deficiencies; outline corrective action to be taken; and enforce regulatory deadlines for compliance.
o Calculate any applicable underpayments due; obtain restitution payroll(s) plus proof of worker payment(s), as needed.

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o Receive, pursue, and document labor complaints; prepare violation reports to oversight agencies as required; recommend special action to be taken if contractor continuously fails to comply with requests and requirements.
o Prepare a Labor Compliance Certification Form, if required. o Notify City’s representative upon receipt of Disbursement Authorization any outstanding certified payroll(s) not yet received or of unresolved violations. o Notify the City if all payroll reports have been submitted are to date and no unresolved violations pending to assist the city in determining disbursement to contractor. • Post Construction:
o Coordinate project file reviews i.e. audits by authorized city, county, state, and federal agencies.
o Maintain content and format of labor compliance file in conformance with applicable government requirements.
o Submit complete labor compliance file to City for retention. o Respond to Public Records Request.
o Establish a retention system to retain records pursuant to grant requirements, City, State or Federal requirements.

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AVANT-GARDE is in good financial condition and does not have any conditions (bankruptcy, pending litigation, outstanding claims, planned office closures, impending merger, etc.) that may impede our ability to provide grant administration services to the City.

CONFLICT OF INTEREST STATEMENT

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AVANT-GARDE offers the following hourly rates for services proposed under this RFP. It should be noted that our hourly rates are fully loaded. No additional costs will be billed to the City such as travel, duplication of materials, binding, mailing, etc.

AVANT-GARDE will provide a cost proposal for each assigned task based on the following hourly rates.

Effective through June 30, 2029
Program Director............................................$170 Program Manager......................................... $140 Senior Program Coordinator......................... $125 Program Coordinator..................................... $110 Program Assistant......................................... $100 Effective through June 30, 2031
Program Director........................................... $179 Program Manager......................................... $147 Senior Program Coordinator......................... $131 Program Coordinator..................................... $115 Program Assistant......................................... $105

COST PROPOSAL

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REFERENCES

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AVANT-GARDE has thoroughly reviewed Appendix D - Professional Services Agreement (PSA) template for Labor Compliance & Program Administration Support Services. We have identified exceptions to the terms and conditions of the PSA, specifically concerning Section 15 (a): Insurance Coverage – Professional Liability. A redline markup of these exceptions is included below.

Professional Liability insurance appropriate to the CONSULTANT’S profession, with limit no less than $2,000,000 One Million ($1,000,000) per occurrence or claim, $2,000,000 aggregate.

PSA – REDLINE COMMENTS

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SUMMARIZED RESUMES OF KEY PERSONNEL

LISSETTE MONTOYA, PROGRAM DIRECTOR
Education/Credential
 Master of Business Administration, California State Polytechnic University Pomona
 B.S. Business Management, California State Polytechnic University Pomona
Ms. Montoya has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs. She is experienced in issues impacting City governments and contract administration. Ms. Montoya is the Vice-President and CFO of AVANTGARDE. She has experience in identifying federal and state fund allocation balances, programming funds, and administers long-and-short range programs consistent with the economic capabilities of the City. Ms.

Montoya directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion.

Ms. Montoya has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time-critical and confidential studies related to fiscal and administrative requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses. Under her direction, our team has successfully monitored federal and state funding for municipal agencies throughout Southern California and written grants to secure over $567.3 million in funding for government agencies.

Additionally, under her leadership, has effectively managed labor compliance for over 357construction projects, totaling $1.2 billion in value. Ms. Montoya is experienced in strategic budget planning specifically with Capital Improvement Programs. Her relevant experience providing labor compliance services is included in the Experience section of this RFQ.

KEY PERSONNEL

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KHRISTYNNE ARAMOUNI, PROGRAM MANAGER
Education/Credential
 B.A. Psychology, California State Polytechnic University Pomona Mrs. Aramouni has over 9 years of experience in Public Works and Labor Compliance services. She has extensive knowledge of the construction industry, particularly in areas related to prevailing wage and public works projects. Her responsibilities have included participation in the bidding process, preparation of pre-construction documents, project and budget management, staff supervision, project closeout documentation, and compliance oversight. At AVANT-GARDE, Mrs. Aramouni is involved in project management for Capital Improvement Projects (CIP), Community Development Block Grants (CDBG), and Labor Compliance. Her labor compliance experience involves assisting various local agencies in ensuring compliance on public works projects. This includes reviewing bid documents to confirm adherence to state and federal regulations, evaluating bid submissions from contractors, coordinating pre-bid and pre-construction meetings, and providing ongoing project support until closeout. Mrs. Aramouni also supports local agencies in conducting labor compliance to guarantee that all public works projects meet the necessary requirements.

SUMMER MANN, SR. PROGRAM COORDINATOR
Training/Certification
CA LTAP Certificate of Completion – Labor Compliance Course CA Prevailing Wage/Public Works Compliance Training – Center for Contract Compliance
2021 Section 3 Final Rule Training
Davis-Bacon Labor Standards
Rail Safety and Wayside Worker Program Certified – METRO  LCP tracker Training hosted by METRO
 Prevailing Wage Seminar for Public Agencies – CA Labor Commissioner’s Office and Center for Contract Compliance
 FRA Roadway Worker Protection (RWP)
 Build America, Buy America Act (BABA) Certification
Ms. Mann has more than seven years of experience in providing labor compliance services. Ms. Mann is responsible for ongoing monitoring activities to ensure contractors and subcontractors comply with DavisBacon prevailing wage requirements. She ensures contractors and subcontractors understand and adhere to Section 3 requirements, actively monitors compliance, and reports on Section 3 accomplishments. She also assists with final project file review with the Los Angeles County Development Authority as needed.

She collaborates with project managers to act as a liaison and offer support on various labor compliance projects. She enforces labor compliance regulations by conducting on-site interviews of employees, calculating prevailing wages for job classifications and duties in line with State or Federal labor laws. Ms.

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Mann also works closely with project contractors to ensure timely delivery of all required documents.

Moreover, she monitors contracts to ensure adherence to all applicable DBE and labor compliance requirements, prepares correspondence, conducts desk audits of compliance documents and contractor submittals, prepares management reports, issues non-compliance notices to ensure contractor compliance, and prepares close-out reports.

ASHLEY SANCHEZ, SR. PROGRAM COORDINATOR
Training/Credential
 LCP tracker Labor Compliance and Workforce Development  California LTAP Labor Compliance
 Center of Contract Compliance
Ms. Sanchez has over eight (8) years providing administrative support services. She has worked in conjunction with the Project Managers of the company and has served as liaison to provide support on various projects. Her overall experience includes project management and coordination of CDBG programs and labor compliance monitoring. Her duties include enforcing labor compliance monitoring, audits, and enforces the state and federal with DIR accepted practices. Additionally, Ms. Sanchez performs on-site field interviews and coordinates with contractors/subcontractors on all projects to ensure compliance with California Labor Code regulations, Federal Davis-Bacon Act, Section 3 requirements, and all other applicable regulatory requirements.

Moreover, part of Ms. Sanchez’s duty as a member of the Labor Compliance Team is to ensure proper legal measures are met with any discovered violations.

DAVID SANCHEZ, SR. PROGRAM COORDINATOR
Training/Credential
Rail Safety and Wayside Woker - METRO
California LTAP Labor Compliance
NSPIRE Inspector Training Program
FRA Roadway Worker Protection (RWP)
As a Program Coordinator, Mr. Sanchez's primary responsibilities encompass project management, labor compliance, and providing assistance with construction management. He collaborates closely with project managers and serves as a liaison to offer support across various projects. Mr. Sanchez has extensive experience in labor compliance, including working with contractors to obtain all necessary documentation in a timely and comprehensive manner. He has provided labor compliance services for over 50 projects. He conducts on-site field interviews and collaborates with contractors and subcontractors to ensure adherence to California Labor Code regulations, the Federal Davis-Bacon Act, Section 3 requirements, and other relevant regulations.

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Additionally, as a member of the Labor Compliance Team, Mr. Sanchez's responsibilities include ensuring that appropriate legal measures are taken in the event of any discovered violations.

KRISTINA MEDINA, PROGRAM COORDINATOR
Training/Credential
 Skilled and Trained Workforce Compliance
 CA Prevailing Wage/Public Works Compliance Training – Labor Compliance Management Compliance
 Davis- Bacon Labor Standards
 Prevailing Wage/Labor Compliance- CA State Labor Commissioners Office
 HUD Section 3 Compliance Training
Ms. Medina has extensive experience in managing various labor compliance administrative functions, including payroll processing and employee records management. She is knowledgeable about ensuring compliance with labor laws, such as the Davis-Bacon Act requirements and the Skilled and Trained Workforce mandates.

Her labor compliance (prevailing wage) monitoring services include setting up and maintaining Labor Standards Enforcement Files for both prime contractors and all subcontractors. She conducts employee field interviews and performs continuous, timely monitoring reviews of Certified Payroll Reports (CPRs) and related submissions to ensure compliance. Ms. Medina identifies labor deficiencies, prepares letters of findings, and notifies the prime contractor in writing of any labor discrepancies or suspected violations, outlining the necessary corrective actions to be taken.

PATRICIA VERA / PROGRAM ASSISTANT
Training/ Certifications
 CA LTAP Certificate of Completion – Labor Compliance Course  CA Prevailing Wage/Public Works Compliance Training – Center for Contract Compliance
 Prevailing Wage Seminar for Public Agencies – CA Labor Commissioner’s Office and Center for Contract Compliance Ms. Vera has over 22 years of public agency administrative experience. As a Program Assistant, Ms. Vera works in conjunction with the project managers of the company and services as a liaison to provide support on various labor compliance projects. Her main responsibilities are auditing weekly payrolls, investigating violation findings and preparing non-compliance notices to effectuate contractors and provide follow-ups with contractors. Labor compliance (prevailing wage) monitoring services performed include: Tasks she performs include: setting up and maintaining Labor Standards Enforcement Files for Prime and all subcontractors; conducting Employee Field Interviews;

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RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
performing continuous and timely monitoring reviews of CPRs and related submissions for compliance; identifying labor deficiencies and preparing letters of findings; and notifying the prime contractor in writing of any labor discrepancies or suspected violations and defining the corrective actions to be taken all projects to guarantee compliance with California Labor Code regulations, the Federal Davis-Bacon Act, Section 3 requirements, and all other relevant regulations.

Relevant Experience
Current client cities include the cities of Lynwood, Pico Rivera, El Monte, La Cañada Flintridge, Norwalk, Rialto, Hawaiian Gardens, Industry, La Mirada, Commerce, Cudahy, Monterey Park, South El Monte, Temple City, West Covina, and Ojai. A full list of labor compliance projects can be provided upon request.

ANTONIO SOLORZANO, PROGRAM ASSISTANT
Training/Credential
 Rail Safety & Wayside Protection Training, METRO
 Worker Environmental Awareness Training
Mr. Solorzano’s experience includes conducting on-site field interviews with construction workers to verify wage compliance and confirm adherence to state and federal labor standards. Assists with documentation review and coordination with the compliance team to ensure proper reporting. Current client cities include the cities of Montebello, Cudahy, Lynwood, South Gate, Bell Gardens, and Norwalk .

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
AVANT-GARDE has successfully managed labor compliance for 357 construction projects, with a total value of $1.2 billion. Some of these projects were funded with Community Development Block Grant (CDBG) funds and required Section 3 monitoring or Caltrans funded. Projects highlighted in grey were funded with Community Development Block Grant (CDBG) funds or required Section 3 monitoring.

City Project Progress Construction
Amount
City of
Montebello CP-939 ADA Enhancements In Progress $1,234,000 FY 2025-2026 SB1 Rubberized Asphalt St Enhancement Project In Progress $3,543,300 FY 2024-25 SB1 Street Construction Project In Progress $3,875,775 Traffic Signal Whittier Blvd & 6th St Project In Progress $598,965 Rio Hondo Coastal Spreading Grounds Fence Replacement In Progress $863,000 Downtown Sewer Replacement In Progress $4,474,206
Arterial and Transit Route Streets Montebello Blvd from Los Angeles Ave to Lincoln Blvd In Progress $3,298,705
Fire Station 56 Completed
2/26 $751,120
Plaza Drive Pavement Rehabilitation Completed
12/25 $414,951
FY 2023-24 SB 1 Annual Year 1 Street Improvement Project (CP 913)
Completed
9/25 $2,926,000
Commercial Façade Blvd Market – 520 W. Whitter Blvd Completed 8/25 $24,724
Annual Concrete Repair Completed
6/22 $277,000
Arroyo Dr Improvements Completed
8/21 $984,215
Montebello Blvd. Bike Lane & Sidewalk Improvements Completed 5/22 $5,766,226
Bus Shelter Improvements Completed
2/19 $1,749,549
Pavement Repairs & Skin Patching Completed
1/18 $142,673
10th Street Improvements Completed
11/17 $125,905
Traffic Signal Upgrades – Various Completed
2016 $860,000
Washington Blvd Ph. II Completed
10/16 $812,852
Alley Improvement Completed
9/15 $187,553
ATTACHMENT A: CONSTRUCTION PROJECTS

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
Vail Ave. Improvement Completed
11/15 $201,150
Beverly Blvd. Improvements Completed
9/14 $429,381
Traffic Signal-Montebello Way Completed
10/16 $726,640
Safe Routes to School Completed
8/13 $572,703
Federal Safe Routes to School Completed
3/12 $285,000
Whittier Boulevard Revitalization Phase II Completed
3/11 $749,000
Neighborhood Citywide Sidewalk Completed
11/10 $1,600,000
Safe Routes to School Greenwood and Washington Completed 5/10 $172,000
Whittier Boulevard Revitalization Phase 1 Completed
2009 $8,000,000
Traffic Signal-Garfield Avenue/Via San Clemente Completed 8/09 $138,988
City of Alhambra 2020 Street Improvements Completed
1/21 $325,000
Almansor Park Improvement Project Completed
4/18 $1,755,944
Almansor Park Open Space Improvements Completed
4/18 $129,122
Emery Park Restroom Rehab Completed
4/18 $38,858
Lindaraxa Park Pillar Reconstruction Completed
3/18 $33,600
Atlantic Blvd at Main St ADA Completed
1/18 $53,450
Almansor Security Light Replacement Completed
12/16 $67,960
Almansor Jogging Trail Reconstruction Completed
12/16 $60,000
Almansor Playground Rubberized Resurfacing Completed
5/17 $85,600
Granada Park Parking Lot Resurfacing & Pool Locker Room Floor Resurfacing – Whitney Floor Complex Resurfacing
Completed
5/15 $50,000
Almansor Picnic Shelter Replacement Completed
8/15 $55,000
Almansor Gym HVAC & Granada Gym Flooring & Equipment Completed 5/15 $250,000
Alhambra Park ADA Pool Lift Completed
11/14 $4,598
ADA Improvements Completed
4/14 $13,325
Almansor Gym Flooring Completed
4/16 $30,100
City of Baldwin
Park Ramona Blvd Phase I and II Completed 2011 $2,450,000

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REQUEST FOR QUALIFICATIONS FOR:

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ADMINISTRATION SUPPORT SERVICES
City of Bell Pritchard Park In Progress $1,100,000
City of Bell
Gardens ATP Cycle 5 In Progress $4,378,000
HSIP Cycle 11 CIP 3936 In Progress $437,073
Garfield and Eastern CIP 3881 In Progress $1,970,507
Eastern Avenue Improvements Project Completed
7/25 $1,278,900
Soil Remediation Project at Former Berk Oil Site Completed 8/25 $2,289,000
Playground at Julia Asmus Park & Hannon Park Completed
9/24 $440,230
Garfield Ave Improvements Completed
2/22 $706,170
HSIP Cycle 8 Completed
12/21 $480,409
Gage Ave Rehab Completed
7/20 $257,000
Citywide Safety Enhancement Completed
11/18 $1,117,050
Suva Street Rehab Completed
9/17 $242,420
Opticom Emergency Vehicle Preemption Completed
7/15 $247,623
Safe Routes to School Non-Infrastructure Completed
2/15 $170,000
Eastern Avenue Completed
7/08 $2,000,000
ARRA Phase II Street Improvements Completed
12/09 $415,000
ARRA Phase I Street Improvements Completed
2/10 $714,000
Federal Safe Routes to School Completed
8/12 $321,000
Foster Bridge Completed
1/13 $163,000
Florence Place Completed
2/15 $190,954
City of Coachella Shady Lane In Progress $1,702,584
City of Commerce HSIP Cycle 10 Various Signalized Intersections In Progress $1,689,906 Commerce Way Pavement Completed
4/24 $784,540
Traffic Interconnect System Upgrade Completed
7/22 $1,257,818
Washington/Yates Completed
7/18 $719,220
City of Compton Road Repair Service Completed
5/25 $1,959,000
City of Costa
Mesa Adams Ave and Pinecreek Project Completed 7/25 $2,877,242

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
City of Cudahy Atlantic Avenue Completed Streets Improvement Project, City Project No: STR-003 In Progress $4,680,873
Clean California Cycle 1 In Progress $897,518
ADA Door Installation Project In Progress $137,500
HSIP Cycle 7 Salt Lake Avenue Completed
2/26 $200,182
ATP Cycle 2 Completed
3/23 $536,820
Clara and Cudahy Park Restroom Rehab Completed
9/20 $288,556
ATP Cycle 1 Completed
10/17 $1,003,933
HSIP Cycle 6 Completed
7/19 $233,000
Bedwell Hall Re-roofing Project Completed
11/14 $151,980
City of Culver
City La Ballona SRTS Completed 7/22 $2,811,100
City of El Monte Roof Replacement at Homekey M Motel In Progress $480,000 Homekey Phase 2 In Progress $13,340,394
Project Homekey Termite Treatment In Progress $43,225
Outdoor RCNG Fueling Facility In Progress $4,845,000
Lower Azua Road Street Improvement Completed
6/25 $2,194,194
Gibson Mariposa Storm Drain Completed
3/25 $397,381
Homekey Phase 1 Completed
1/25 $1,890,000
Community Center Roof Completed
11/24 $1,504,631
Ramona Blvd Resurfacing Completed
7/23 $2,949,718
Budget Inn Completed
7/23 $964,130
CF-004 (Mahammad Saleh) Completed
7/23 $215,750
Regional Bicycle Commuter Access Completed
5/23 $1,031,578
CF-002 (Professional Institute of Beauty) Completed
1/23 $44,530
Budget Inn Reroof Completed
12/22 $289,720
M Motel Mold Completed
10/22 $39,200
CF-001 (El Sombrero Restaurant) Completed
6/22 $54,200
Mountain View Park Restroom Completed
9/20 $77,800
Senior Center Roof Improvement Completed
9/20 $725,100

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
Fletcher “Fetch” Dog Park Completed
10/20 $997,389
Gibson Mariposa Park Block Wall Construction Completed
11/20 $72,000
Downtown Parking Structure Completed
12/17 $1,197,425
City of Hawaiian
Gardens HSIP Cycle 8 Carson Completed 2/25 $795,778
HSIP Cycle 8 Norwalk Completed
2/25 $463,765
City of Hermosa
Beach CDBG ADA Improvements Completed 7/19 $161,100
City of
Huntington Beach 5961 Oak View Streetscape Improvement Completed 7/25 $4,288,143 City of
Huntington Park
Keller Park Renovation Project - Capital Improvement Project No. 2022-04 In Progress $1,800,000
Emergency Operations Center In Progress $2,661,090
Well 16 Improvement Project In Progress $1,199,379
Pacific Blvd Lighting & Beautification Completed
2/19 $871,707
Splash Pad Completed
9/17 $719,440
Middleton SRTS Completed
11/17 $369,740
City of Industry Stimson Avenue Grade Crossing Improvement Completed 4/24 $691,650
City of La Canada
Flintridge Foothill Blvd. Traffic Signal Improvements Completed 9/25 $299,983 City of La Mirada Road Rehabilitation along Imperial Hwy Completed 11/23 $945,000
Neff Historical Site Restoration - Phase II Completed
2/24 $272,750
Neff Historical Site Restoration Completed
6/19 $245,454
Traffic Signal-Artesia Blvd/Industry Circle Completed
12/17 $206,511
Traffic Signal-Valley View Blvd & Adoree St Completed
1/17 $362,200
Foster Park Street Improvements Phases 2-4 Completed
2/16 $7,302,169
HVAC City Hall Completed
2/14 $377,388
Alondra/Valley View Improvements Completed
4/12 $2,500,000
La Mirada Boulevard Improvements Completed
4/10 $635,000
Beach Boulevard Improvements Completed
2008 $635,000
City of La Puente Local Street Resurfacing Project, Temple, Orange & Sunset Completed 2002 $284,000
Local Street Resurfacing Project, Sunset, Nelson and Unruh Completed 11/03 $333,000

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
Community Center ADA Improvements Completed
9/04 $208,000
Hacienda Reconstruction Completed
9/04 $320,000
City Hall Elevator Completed
9/05 $223,000
Safe Routes to School Sidewalk Improvements Completed
10/05 $247,000
Local Street Resurfacing Project, Puente & Nelson Completed 2007 $305,000
Senior Center Completed
11/08 $91,587
Local Street Resurfacing Project, Hacienda & Elliot Completed 8/08 $224,000
Sidewalk Improvements Completed
9/08 $334,000
Local Street Resurfacing Project, Hacienda & Elliot Completed 4/09 $300,000
Main Street Completed
2009 $400,000
Hacienda Blvd. Reconstruction Completed
2009 $741,477
Street Overlay Completed
2009 $224,620
Slurry Seal Completed
3/09 $274,088
Handicapped Ramps and Sidewalks Phase II Completed
7/09 $341,043
Valley Boulevard Improvement Project Completed
2010 $317,832
La Puente Park Sidewalk Completed
2009 $123,066
City of Lake
Elsinore ATP Cycle 4 In Progress $2,996,533
HSIP Cycle 9 Completed
12/24 $1,595,295
City of Lake
Forest Senior Center Patio Cover Completed 10/24 $428,413 Trabuco Road Rehab Completed
4/25 $4,668,668
City of Lakewood Weingart Senior Center Renov In Progress $4,050,388 City of Lynwood CDBG Street Improvement FY25-26 In Progress $567,000 Senior Center HVAC In Progress $180,000
Long Beach Blvd Water Meter Upgrade In Progress $1,796,845.00 Well #8 In Progress $1,065,000
FY25 Sidewalk Improvements Completed
8/25 $117,238
Urban Bike Trail Lighting Project Completed
2/25 $207,333
FY25 Street Improvements Project Completed
12/25 $1,380,000

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
Agnes Striping Project Completed
12/25 $189,568
Slurry Seal FY 25 Completed
10/25 $691,681
Natatorium Paint Project Completed
10/25 $36,990
Ham Park Skate Park Completed
9/25 $1,955,800
Imperial Highway Capacity Completed
11/25 $3,210,461
Lynwood Park Baseball Field Lighting Completed
6/25 $1,075,600
Annual Street Sign Replacement FY 25 Completed
5/25 $28,800
Mega Park Playground Completed
5/25 $6,749,978
Citywide Entry Monuments Completed
5/25 $379,000
Roof Replacement at (3) Locations - Community Center/City Hall/Senior Center
Completed
5/25 $1,567,000
Ham Park Outdoor Fitness Center Completed
2/25 $132,001
Lynwood Park Tennis Court Resurfacing Project Completed 2/25 $675,900
Citywide Surveillance Cameras Completed
2/25 $373,093
Finance Department Wall Completed
1/25 $28,000
Traffic Signal Improvements Imperial Highway and Ruth
Avenue
Completed
1/25 $623,363
Water System Improvement Completed
12/24 $1,065,380
Sewer System Improvement Completed
9/24 $1,058,075
Priority 2 Phase 2B Street Improvements Completed
9/24 $1,479,484
Citywide Slurry Seal Phase 4 Completed
8/24 $474,549
Street Improvement Project Wright Rd from Fernwood to
Duncan Ave
Completed
8/24 $1,678,518
Large Ami Replacement Completed
5/24 $187,000
Fire Department 147 Apparatus Bay Completed
5/24 $84,840
Fire Department 147 Parking Lot Completed
5/24 $53,965
HSIP Cycle 5 MLK Blvd Completed
5/24 $295,350
Demolition of the Lynwood Park Playground Completed
4/24 $28,000
Annual Street Name Sign Replacement Completed
4/24 $28,800

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
Citywide Slurry Seal Phase 3 Completed
4/24 $607,929
Fernwood Ave Development Completed
3/24 $2,441,020
HSIP Cycle 9 Atlantic/Carlin Completed
2/24 $474,047
HSIP Cycle 9 Imperial/Atlantic Completed
2/24 $429,029
Priority 2 Phase 2A Street Improvements Completed
11/23 $1,149,000
Drywell Installation on Bullis Completed
11/23 $28,500
Stoneacre Ave Improvements Completed
9/23 $579,508
Yvonne Burke-John D. Ham Playground/Park Renovation Completed 7/23 $496,009
AMI Base Station Installation Completed
5/23 $676,840
Citywide Slurry Seal Phase 2 Completed
4/23 $299,931
Well 19 Rehabilitation Completed
4/23 $347,189
San Carlos, San Juan, San Vincent etc. Improvement Completed 3/23 $650,000
Sidewalk Improvement Wright Road Completed
3/23 $556,090
Citywide Slurry Seal Phase 1 Completed
12/22 $197,136
Agnes Ave Street, Sewer and Water Improvements Completed 5/22 $2,540,432
Agnes Avenue Roundabout Landscape; Completed; CON Cost:
$25,000
Completed
5/22 $25,000
Olive St, Lynwood Rd, McMillan St Improvements Completed 9/21 $688,841
Emergency Generator; Completed; CON Cost: $824,000 Completed 6/21 $824,000
Well No. 9 Rehab Completed
6/21 $289,617
Alberta St. Pavement Rehab Completed
12/21 $2,317,000
Long Beach Blvd/I-105 Fwy Interchange Curb Ramp
Improvements
Completed
6/21 $277,000
Lilita St and Eve Ave Completed
5/21 $913,525
ATP Cycle 2 Community Linkages Completed
12/20 $2,053,967
Go Green Energy & Solar Project Completed
11/21 $7,300,000
Sanborn Ave. & Mulford Ave. Parking Lot Improvements Completed 3/21 $326,434
City Park T-Ball Phase 2 Completed
4/20 $15,000
Decorative Monument Signage; Completed; CON Cost:
$149,000
Completed
4/20 $149,000

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REQUEST FOR QUALIFICATIONS FOR:

RFQ NO. 26-03 LABOR COMPLIANCE & PROGRAM

ADMINISTRATION SUPPORT SERVICES
Palm Ave. Water Improvements Completed
8/20 $1,113,682
Virginia Ave. Improvements Completed
8/20 $929,412
Duncan, Edgebrook, Elmwood, Fernwood, Harris & Lavinia
Pavement Rehab
Completed
11/20 $191,000
Hulme Ave. Improvements Completed
11/20 $618,401
Peach & Le Sage Improvements Completed
8/20 $1,712,255
City Hall North & Tenant Improvement Completed
5/20 $795,000
Bullis Rd. Improvements Completed
11/20 $437,000
Capistrano Ave Improvement Completed
8/20 $781,743
Fertile St. Improvements Completed
4/20 $181,266
Duncan Ave. Improvements Completed
10/19 $829,000
Louise Ave. Improvements Completed
7/19 $1,553,000
Virginia Ave. Improvements Completed
10/19 $1,540,000
Palm Ave. Improvements Completed
10/19 $300,000
Street Rehab & Water Main Upgrade for Birch Completed
9/18 $1,189,000
Street Rehab & Water Main Upgrade for Beechwood Ave Completed 11/18 $1,671,000
Bateman Hall Roof Replacement Project Completed
5/18 $370,800
Sidewalk Improvement Project Completed
4/18 $94,820
Emergency Reservoir/Booster Valve Replacement Completed 6/18 $108,745
City Park T-Ball Completed
7/18 $392,961
Long Beach Blvd Ph. 2 Completed
8/19 $3,128,879
Long Beach Blvd Ph. 1 Completed
8/19 $3,589,849
Olanda Street Improvements Completed
1/19 $261,000
Citywide Slurry Seal Completed
12/18 $511,000
SCADA Upgrade Completed
12/18 $754,000
Water Distribution Sample Stations Completed
9/18 $121,000
Thorson Ave. Water Line Completed
8/18 $115,220
Water Well No. 5 Completed
12/17 $45,000

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Montebello City CouncilJune 24, 2026

Montebello City Council
June 24, 2026