Municipal Information Booklet iv General Information
November 8, 2022
Requests for Special Cost Estimates – If you are a local jurisdiction that is responsible for conducting and administering elections (e.g., city, school district, general district) that is in need of a cost estimate for a potential election:
that would not be consolidated with the statewide primary election in March or June or the statewide general election in November
or that must adhere to a special timeline such as a recall election or an election due to termination of a provisional appointment
or that would be conducted pursuant to Elections Code sections 1000(b), 1000(c), or 4000; Education Code 5091; or Government Code 1780 or 36512
Please submit correspondence, on your jurisdiction’s letterhead, that describes:
1) the date that you are targeting or that is legally required 2) the statutory or legal authority that allows for said date 3) your request for a cost estimate.
Please ensure that your correspondence is signed by the appropriate official and address it to:
Monica Flores
Acting Assistant Registrar-Recorder/County Clerk
12400 Imperial Highway, Suite 7001
Norwalk, California 90650
Please email it to Monica Flores ([email protected]) and copy Alex Olvera ([email protected]) and the Financial Services Section ([email protected]).
Municipal Information Booklet v General Information
November 8, 2022
REGISTRAR-RECORDER/COUNTY CLERK RESPONSIBILITIES
The RR/CC receives signed copies of city resolutions “Requesting Consolidation and Services” and will automatically send the requesting cities an information booklet along with the appropriate forms such as candidate statement forms, transliteration forms, estimated costs of candidate statement, etc. If a city has a measure on the ballot, our office will provide argument/rebuttal forms.
The RR/CC verifies signatures on Nomination Petitions upon written request from a city.
Rates vary depending on the system used to verify signatures. For more information, see Chapter 8 or contact the Data Entry and Signature Verification Section at (562) 462-2371.
The RR/CC recruits voter centers and election workers, and publishes the Notice of Tally Center Location. If you have specific vote center or election worker requests, contact the Election Worker Services Section at (562) 466-1373.
The RR/CC assigns letter designations for each measure on the ballot. Letter designations are assigned in alphabetical order commencing with County measures and then other local measures (city, school, special district) in alphabetical sequence.
Cities may request a specific letter designation in writing by completing a letter designation form (Exhibit) and submitting to the Election Coordination Unit by August 17, 2022 (E-83). The email address is [email protected]. An alternate choice should also be submitted in case the requested letter designation has already been assigned to another jurisdiction.
The RR/CC prints official ballots. An English Official Sample Ballot Booklet will be printed and mailed. The RR/CC will include the City's material (English or English and Spanish candidate statements and measure information) in the same booklet depending on the volume of voting material. In some cases, the City Clerk will be required to prepare and mail a supplemental voter booklet.
The RR/CC prepares and mails multilingual ballot material in accordance with the Voting Rights Act (VRA).
The RR/CC also:
Issues Vote By Mail ballots and material and processes returned VBM ballots.
Provides precinct supplies and trains election workers.
Staffs check-in-centers and the tally center location.
Conducts election tally and releases semi-official election results.
Canvasses election returns and certifies official election results to the City.
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November 8, 2022
CALENDAR OF EVENTS
GENERAL AND SPECIAL MUNICIPAL ELECTIONS CONSOLIDATED
WITH THE NOVEMBER 8, 2022 GENERAL ELECTION
DATES EVENTS
MAY 12 (Th)
E-180
ADJUSTED JURISDICTION MAP
Last day for jurisdictions to deliver a map delineating district and/or division boundary adjustments due to topography, geography, cohesiveness, contiguity, integrity, compactness of territory, community of interests, or other factors as applicable.
NOTE: Historically, E–180 is the operational deadline used by the RRCC. Due to delays with U.S. Census data, this
deadline has been postponed. For more information, please email [email protected].
(E. C. § 22000)
JULY 11 (M)
E-120
ADOPTION OF ELECTION RESOLUTION (FOR
OFFICE CONTESTS)
Recommended last day for City Council to adopt resolution calling a General or Special Municipal Election for city elected officials.
CITY RESOLUTION — CANDIDATE STATEMENTS
Last day for the City Council to adopt resolution determining or amending the word limitation for candidate statements (200 or 400 words), and whether advance payment is
required.
(E. C. § 13307)
JULY 18 (M)
E-113
AUG. 12 (F)
E-88
5:00 P.M.
NOMINATION PERIOD
First and last day for candidates to file nomination
documents with the City Clerk.
(E. C. §§ 10220, 10224 and 10407)
CANDIDATE STATEMENTS
During this period candidates may file with the City Clerk a candidate statement not to exceed the word limitation (200 or 400 words) for inclusion in the Official Sample Ballot Booklet. The statement shall be filed no later than the last day to file nomination documents.
(E. C. § 13307)
NOTE: Candidate statements are only included in the
Official Sample Ballot Booklet and will not be included in the Vote By Mail Voting Instructions and Guide.
JULY 18 (M)
E-113
NOTICE OF ELECTION — PUBLICATION
On or before this date the City Clerk shall publish a notice of election.
(E. C. § 12101 and Govt. Code § 6061)
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AUG. 11 (Th)
E-89
5:00 P.M.
DATE FIXED TO SUBMIT ARGUMENTS —
PUBLICATION
Not later than this date, a notice may be published once in a newspaper of general circulation setting forth the date fixed to submit direct arguments.
(E. C. Govt. Code § 6061)
NOTE: It is recommended that this notification be
combined with the Notice of Election that cities publish pursuant to E. C. § 12101.
AUG. 12 (F)
E-88
5:00 P.M.
NOMINATION DOCUMENTS — DEADLINE DATE
Last day for candidates to file nomination documents with the City Clerk.
(E. C. §§ 10220, 10224 and 10407)
CANDIDATE WITHDRAWAL
No candidate whose Declaration of Candidacy has been
filed may withdraw after this date.
(E. C. § 10224)
CONSOLIDATION OF ELECTIONS
Last day City Clerks can file a resolution with the Board of Supervisors and the Registrar-Recorder/County Clerk
requesting consolidation with the election. A resolution placing a measure on the ballot shall contain the ballot wording which cannot exceed 75 words.
(E. C. §§ 1405, 10402 and 13247)
AUG. 13 ** (Sa)
E-87**
AUG. 17 (W)
E-83
5:00 P.M.
NOMINATION EXTENSION PERIOD (IF
INCUMBENT DOES NOT FILE)
If nomination documents for an incumbent are not filed by 5:00 p.m. on August 12, 2022, the nomination period shall be extended until August 17, 2022 at 5:00 p.m., for
persons other than the incumbent.
(E. C. § 10225)
NOTE: The extension does not apply where there is no
incumbent eligible to be elected.
AUG. 13** (Sa)
E-87**
AUG. 22 (M)
E-78
PUBLIC EXAMINATION PERIOD
Recommended period for the City Clerk to make available candidate statements, candidate names and ballot
designations for public examination. A fee may be charged to any person obtaining a copy of the material. During this period any person may file a writ of mandate or an
injunction to require any or all of the data/material in a candidate statement to be amended or deleted.
(E. C. § 13313)
For candidate names and ballot designations, a writ of
mandate may be filed pursuant to E.C. § 13314.
NOTE: If the nomination period is extended for a particular office, the examination period for that office shall be adjusted to August 18 through August 29**.
** August 13, 20 and 27 (Saturdays) and August 14 and 28 (Sundays) - RRCC office will be closed.
DATES EVENTS
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November 8, 2022
AUG. 17 (W)
E-83
AMENDMENT OR WITHDRAWAL OF MEASURE —
DEADLINE
Last day for county elections official to receive a resolution from a legislative body requesting to withdraw or amend any measure previously submitted for placement on the ballot. (E. C. § 9605)
MEASURE LETTER DESIGNATION
Last day for a City Clerk to request a specific letter
designation in writing for a measure appearing on the ballot.
An alternate choice should be submitted in case the
requested designation has already been assigned.
AUG. 18 (Th)
E-82
11:00 A.M.
RANDOMIZED ALPHABET DRAWING BY
SECRETARY OF STATE
The Secretary of State shall hold a public drawing to
determine the order of candidate names to appear on the ballot by randomly drawing each letter of the alphabet. (E. C. § 13112)
RANDOMIZED ALPHABET DRAWING BY
REGISTRAR-RECORDER/COUNTY CLERK
A public drawing shall be held to determine the order of candidate names on the ballot for state legislative districts that encompass more than one county by randomly
drawing each letter of the alphabet.
(E. C. § 13111(i))
AUG. 19 (F)
E-81
LIST OF CANDIDATES — COPY OF CANDIDATE
STATEMENTS
No later than this date the City Clerk shall deliver to the county elections official a certified list of qualified candidate names, ballot designations and residence addresses.
(E. C. §§ 10402 and 10403)
A legible copy of each candidate statement to be included in the Official Sample Ballot Booklet shall be delivered to the county elections official by this date.
NOTE: The name on the candidate statement MUST match
the name on the certified list of qualified candidates.
MEASURES — LETTER DESIGNATION
Scheduled date for the county elections official to notify the City Clerk of letter assigned to ballot measure(s).
DATES EVENTS
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DATES EVENTS
AUG. 20 (Sa)**
E-80**
AUG. 29 (M)
E-71
PUBLIC EXAMINATION PERIOD FOR BALLOT
MEASURE MATERIALS
Recommended period for the City Clerk to make available for public examination, a copy of ballot measure text,
impartial analysis and arguments for a measure. A fee may be charged to any candidate/person obtaining a copy of the materials. During this period any person may file a writ of mandate or an injunction to require any or all of the
data/material to be amended or deleted.
(E. C. § 9295)
MEASURE ENCLOSURES
No later than August 22, 2022 the City Clerk shall deliver a copy of each argument, ordinance text, analysis and any other ballot data/material to the county elections official for inclusion in the Official Sample Ballot Booklet.
AUG. 25 (Th)
E-75
CANCELLED ELECTION DUE TO INSUFFICIENT
NUMBER OF CANDIDATES
Last day for City Clerk to make appointment(s) in lieu of election when an insufficient number of candidates file for the office. If an appointment(s) is not made, the election shall be held.
(E. C. § 10229)
NOTE: It is imperative that the City Clerk notify the county elections official immediately of cancelled elections.
** August 20 (Saturday) and August 21 (Sunday) - RR/CC office will be closed.
AUG. 19 (F)
E-81
IMPARTIAL ANALYSIS — LAST DAY TO SUBMIT
TO CITY CLERK
Recommended last day for the City Attorney to transmit
impartial analysis of measure to the City Clerk.
(E. C. § 9280)
ARGUMENTS — LAST DAY TO SUBMIT TO CITY
CLERK
Recommended last day to submit arguments “FOR” or
“AGAINST” any city measure to the City Clerk. Arguments may not exceed 300 words in length.
(E. C. §§ 9282 and 9286)
NOTE: The deadline to submit direct arguments may vary due to a City’s municipal code or charter, standard business hours, etc.
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November 8, 2022
DATES EVENTS
AUG. 29 (M)
E-71
REBUTTALS — LAST DAY TO SUBMIT TO CITY
CLERK
Recommended last day for authors of arguments “FOR”
and “AGAINST” any city measure to submit rebuttals (if permitted) to the City Clerk. A rebuttal may not exceed 250 words.
(E. C. § 9285)
AUG. 30 (Tu)
E-70
REBUTTALS — LAST DAY TO SUBMIT TO
COUNTY
Recommended last day for the City Clerk to submit
rebuttals to the county elections official for inclusion in the Official Sample Ballot Booklet.
AUG. 30 (Tu)
E-70
SEPT. 8 (Th)
E-61
PUBLIC EXAMINATION PERIOD FOR REBUTTALS
Recommended period for the City Clerk to make available rebuttals for public examination. A fee may be charged to any candidate/person obtaining a copy of the data/material.
During this period any person may file a writ of mandate or an injunction to require any or all of the data/material to be amended or deleted.
(E. C. § 9295)
SEPT. 8 (Th)
E-61
SEPT. 14 (W)
E-55
BALLOT PROOFS
Recommended period for the county elections official to deliver copies of official ballot proofs to the City Clerk for approval.
NOTE: Corrections to any ballot material must be
submitted to the county elections official within 24 hours of receipt.
SEPT. 12 (M)
E-57
OCT. 25 (Tu)
E-14
STATEMENT OF WRITE-IN CANDIDACY
A name written on a ballot will not be counted unless the person has filed during this period a Statement of Write-In Candidacy and sponsor signatures stating that they are a write-in candidate for the election.
(E. C. §§ 8600, 8601 and 10103)
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November 8, 2022
DATES EVENTS
OCT. 10 (M)
E-29
VOTE CENTER STAFF — APPOINTMENT
Last day to appoint staff and designate vote centers. A notice of appointment shall be mailed to all staff.
(E. C. §§ 12286, 12307 and 12319)
MAILING OF VOTE BY MAIL BALLOTS
No later than 29 days before the day of the election,
the county elections official shall begin mailing the
materials required by Section 3010.
(E. C. § 3001(b), 3010 and 3206)
PROCESSING VOTE BY MAIL BALLOTS
The processing of vote by mail ballots may commence
on the 10th business day before the election but the
results of the tally shall not be released until after the vote centers close.
(E. C. § 15101(b))
OCT. 10 (M)
E-29
NOV. 1 (Tu)
E-7
VOTE BY MAIL — FIRST AND LAST DAY TO
APPLY
Applications may be filed between these dates (both dates inclusive). Applications received prior to the 29th day preceding the election will be kept and processed during this period.
(E. C. § 3001)
OCT. 10 (M)
E-29
NOV. 8 (Tu)
ELECTION
DAY
EMERGENCY VOTE BY MAIL
Between these dates, any voter may request a Vote By
Mail ballot if they are unable to go to a Vote Center
because of confinement due to an illness. The voter
may designate an authorized representative to pick-up
and return the ballot.
(E. C. § 3021)
OCT. 14 (F)
E-25
COPIES OF STREET INDEX
Suggested last day for the City Clerk to request the
number of street index copies required (not to exceed
four (4)).
(E. C. § 2183)
OCT. 18 (Tu)
E-21
MAILING OF OFFICIAL SAMPLE BALLOT
BOOKLETS (Historically commencing at E-40)
An Official Sample Ballot Booklet shall be mailed to each voter in the jurisdiction no later than 21 days before the election.
(E. C. § 13303)
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DATES EVENTS
OCT. 24 (M)
E-15
CLOSE OF REGISTRATION
Last day to transfer or register to vote in the election. (E. C. §§ 2102 and 2107)
OCT. 25 (Tu)
E-14
NOV.8 (Tu)
ELECTION
DAY
NEW CITIZEN ELIGIBILITY TO REGISTER AND
VOTE
A new citizen is eligible to register and vote at the
office of, or at another location designated by, the
county elections official at any time beginning on the 14th day before an election and ending at the close of
polls on the election day following the date on which
that person became a citizen.
(E.C. § 3500)
OCT. 25 (Tu)
E-14
STATEMENT OF WRITE-IN CANDIDACY DEADLINE
Last day for a candidate to file with the City Clerk sponsor signatures and a declaration stating that they are a write-in candidate in the election.
(E. C. §§ 8600 and 8601)
BILINGUAL VOTE CENTER STAFF
Last day to prepare list of appointed bilingual staff.
(E. C. § 12303)
OCT. 27 (Th)
E-12
WRITE-IN CANDIDATES — SUBMIT TO COUNTY
Recommended last day for the City Clerk to deliver the list of qualified write-in candidates to county elections official.
OCT. 29 (Sa)
E-10
TALLY CENTER LOCATION — PUBLICATION
On or before this date a notice specifying the public place to be used as the central tally location for counting the ballots shall be published once in a newspaper of general circulation within the jurisdiction.
(E. C. § 12109)
VOTE CENTERS — FIRST DAY
Vote Centers open beginning 10 days prior to election day. A Voter Center election may be conducted pursuant to E. C. § 4007.
NOV. 1 (Tu)
E-7
NOTICE OF LIST OF NOMINEES — PUBLICATION
On or before this date, the City Clerk shall publish a list of nominees once in a newspaper of general circulation within the city.
(E. C. § 12110 and Govt. Code § 6061)
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November 8, 2022
DATES EVENTS
NOV. 8 (Tu)
8:00 P.M.
ELECTION
DAY
ELECTION DAY
Vote Centers open 7:00 a.m., close 8:00 p.m.
(E. C. §§ 1200 and 14212)
VOTE BY MAIL BALLOTS RETURNED — 8:00 P.M.
Last day for Vote By Mail ballots to be received or turned in personally by the voter at any vote center in the jurisdiction.
An authorized representative may return the voted ballot under specified conditions.
(E. C. §§ 3017 and 3020)
Any Vote By Mail ballot cast under this division shall be timely cast if it is received by the voter’s elections official via the United States Postal Service or a bona fide
private mail delivery company no later than seven days
after election day in addition to the provisions set forth in E. C. 3020, Sections 1 and 2.
(E. C. § 3020(b) Section 1 and 2)
NOV. 10 (Th)
E+2
OFFICIAL CANVASS
The canvass of election returns shall commence no later than the first Thursday following the election.
(E. C. §§ 10262 and 15301)
DEC. 8 (Th)
E+30
COMPLETION OF OFFICIAL CANVASS
The county elections official shall prepare a certified statement of the results of the election and submit it to each jurisdiction within 30 days of the election.
(E. C. § 15372)
NOTE: On December 5, 2022 the Registrar-
Recorder/County Clerk is tentatively scheduled to certify the election results. On December 6, 2022 the Board of
Supervisors is tentatively scheduled to declare the
election officially concluded.
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November 8, 2022
CERTIFIED LIST OF QUALIFIED CANDIDATES
Below is the sample format the City Clerk should follow in submitting candidate names that will appear on the ballot. The additional information will be used for publication.
NAME TO APPEAR ON THE BALLOT
The ballot name may be designated as follows:
First, middle and last names
Initials only and last name
A nickname (must be in parentheses ( ) or quotation marks “”) A short version of the first name, such as “Bill” for William, “Dick” for Richard or “Kathy” for Kathleen
Please note:
Titles or degrees are not allowed in the ballot name. (E.C. § 13106) Within one year of any election, a change in legal name shall not appear on the ballot unless the change was made by marriage or by decree of court. (E.C. § 13104)
ORDER OF CANDIDATE NAMES — The Secretary of State shall hold a public drawing to determine the order of candidate names on the ballot by randomly drawing each letter of the alphabet on E-82. Official vote recorder ballot positions for candidate names will not be available until approximately 40 days before the election date.
BALLOT DESIGNATION PROVISIONS
The ballot designation describes the current profession, vocation, occupation or
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November 8, 2022
incumbency status of the candidate that will appear on the ballot under the candidate’s name.
BALLOT DESIGNATIONS:
Can be no more than three (3) words
Must appear on the Declaration of Candidacy/Affidavit of Nominee at the time it is filed
Become public record once the information is filed on the Declaration of Candidacy/Affidavit of Nominee
Cannot be changed after the final date to file nomination documents (E-88)
Ballot designations which exceed space allotted on the ballot (approximately 60 characters) are printed in a smaller typeface pursuant to Section 13107 (i) of the Elections Code.
The listing of a designation on the ballot is OPTIONAL. Only one of the following categories is allowed:
ELECTIVE OFFICE TITLE — Words describing an elective office title may be used IF the candidate holds the office at the time nomination documents are filed and the office was filled by a vote of the people.
Example A: Governing Board Member
Example B: Boardmember, XYZ School District
Example C: Councilmember, City of Los Angeles
INCUMBENT — The word Incumbent may be used IF the candidate is seeking re-election to the same office and was elected to that office by a vote of the people or was appointed as a nominated candidate in lieu of an election.
APPOINTED INCUMBENT — The words Appointed Incumbent must be used IF the candidate was appointed to the office and is now seeking election to that office.
The word Appointed may also be used with the office title.
Example A: Appointed Incumbent
Example B: Appointed Boardmember, XYZ School District
EXCEPTION: Candidates appointed to office in lieu of an election do not have to use the word appointed.
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BALLOT DESIGNATION PROVISIONS (continued)
PRINCIPAL OCCUPATION — No more than three words may be used to either describe the current principal profession, vocation, or occupation of the candidate or the principal professions, vocations, or occupations of the candidate during the calendar year immediately preceding the filing of nomination documents. Geographical names are considered one word.
Example A: High School Teacher
Example B: Attorney/Educator/Businessowner
Example C: CEO/Councilmember
COMMUNITY VOLUNTEER — A Community Volunteer shall constitute a valid principal vocation or occupation subject to the following conditions:
A candidate’s community volunteer activities constitute their principal profession, vocation or occupation
A candidate may not use the designation of “Community Volunteer” in combination with any other principal profession, vocation or occupation A candidate is not engaged concurrently in another principal profession, vocation or occupation
NO BALLOT DESIGNATION DESIRED — A ballot designation is optional. If the candidate does not request a ballot designation, the City Clerk must indicate NONE on the certified list of qualified candidates.
BALLOT DESIGNATION WORKSHEET — A ballot designation worksheet that supports the use of that ballot designation is required to be filed with the Registrar- Recorder/County Clerk at the same time a Declaration of Candidacy is filed. If a candidate fails to file a ballot designation worksheet, no designation will appear on the ballot. (E.C. § 13107.3)
REJECTION OF BALLOT DESIGNATION — If the designation is in violation of any of the restrictions set forth in the California Elections Code, the candidate will be notified by certified mail return receipt request, addressed to the mailing address appearing on the candidate’s ballot designation worksheet. If an alternative designation is not provided within the time allowed, no designation will appear on the ballot. (E.C. § 13107(f))
UNACCEPTABLE DESIGNATIONS — Pursuant to Elections Code § 13107(e), the Elections Official shall not accept a ballot designation if:
a) It would mislead the voter.
b) It would suggest an evaluation of a candidate, such as outstanding, leading, expert, virtuous or eminent.
c) It abbreviates the word “retired” or places it following any word(s) that it modifies.
d) It includes a word or prefix, such as “former” or “ex”, which means a prior status.
The only exception is the use of the word “retired”.
e) It includes the name of any political party, whether or not it has qualified for the ballot.
f) It includes a word(s) referring to a racial, religious, or ethnic group. g) It refers to any activity that is prohibited by law.
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SECRETARY OF STATE
BALLOT DESIGNATION REGULATIONS
Chapter 7. Ballot Designations
§ 20710. General Provisions.
(a) The regulatory purpose of this Chapter is to ensure the accurate designation of the candidate upon the ballot in order that an informed electorate may intelligently elect one of the candidates.
(b) The Secretary of State shall, at all times, apply and interpret the provisions of Elections Code § 13107 and the regulations included in this Chapter in a manner consistent with the regulatory purpose of this Chapter. (c) Candidates are not required to use a ballot designation pursuant to Elections Code § 13107, subdivision (a), and may opt to leave the space for such a designation on the ballot blank. In order to notify the elections official as to whether [they] will use a ballot designation or will opt to leave the ballot designation space blank, the candidate must initial the appropriate box on the Declaration of Candidacy or otherwise so indicate on the Declaration of Candidacy. (d) Pursuant to Elections Code § 13107, subdivision (a), a candidate may submit a proposed ballot designation pursuant to any one of the four provisions specified in Elections Code § 13107, subdivision (a), subparts (1) through (4), applicable to that candidate. The candidate shall be free to select from which of the applicable four subparts [they are] submitting [their] proposed ballot designation. (e) The regulations set forth in this Chapter shall apply only to elections held for offices for which elections returns are certified by the Secretary of State of the State of California.
(f) Whenever, the word “should” is used in this Chapter, it is recommended, not mandatory.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
§ 20711. Ballot Designation Worksheet.
(a) In order to facilitate review of a candidate’s proposed ballot designation by the Secretary of State pursuant to Elections Code § 13107, the candidate may submit, at the time of filing [their] proposed ballot designation on the Declaration of Candidacy, a completed Ballot Designation Worksheet on a form provided by the Secretary of State.
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November 8, 2022
BALLOT DESIGNATION REGULATIONS (continued)
(b) All Ballot Designation Worksheets filed with the Office of the Secretary of State or the county elections officials pursuant to this section shall be public records and shall be available for inspection and copying at the public counter of the Elections Division of the Office of the Secretary of State, Fifth Floor, 1500 11th Street, Sacramento, California 95814, or at the office of the applicable county elections official.
(c) The Secretary of State shall provide a master copy or copies of the Ballot Designation Worksheet to all elections officials responsible for providing and accepting the nomination documents for candidates in elections for offices certified by the Secretary of State. The Ballot Designation Worksheet shall request that the candidate proposing the ballot designation provide the following information:
(1) The candidate’s name, home, business and mailing addresses, telephone numbers, e-mail address, if available, and fax number;
(2) A designation of the office for which the candidate is seeking election; (3) The name, home, business and mailing addresses, telephone numbers, e-mail address, if available, and fax number of the attorney representing the candidate or for any other person to be contacted in the event the Secretary of State requires further information regarding the proposed ballot designation; (4) The proposed ballot designation submitted by the candidate; (5) At the option of the candidate, the candidate may submit one or more proposed alternate ballot designations ranked in order of the candidate’s preference; (6) A brief statement identifying the factual basis upon which the candidate claims the proposed ballot designation and each proposed alternate ballot designation, including the following:
(A) If the candidate holds elected office and is submitting [their] proposed ballot designation pursuant to Elections Code § 13107, subdivisions (a)(1) or (a)(2), the candidate should indicate the elective office [they] currently occupy and may attach a copy of [their] Certificate of Election;
(B) If the candidate is a judicial officer and is submitting [their] proposed ballot designation pursuant to Elections Code § 13107, subdivisions (a)(1) or (a)(2), the candidate should indicate the elective office [they] currently hold and may attach either (A) a copy of [their] Certificate of Election or (B) a copy of [their] commission or certificate of appointment, issued at the time the candidate was appointed to the judicial office which [they] currently occupy;
(C) If the candidate submits a ballot designation pursuant to Elections Code § 13107, subdivision (a)(3), the candidate shall indicate:
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November 8, 2022
BALLOT DESIGNATION REGULATIONS (continued)
(i) The title of the position or positions which [they] claim supports the proposed ballot designation;
(ii) The dates during which the candidate held such position; (iii) A description of the work [they] perform in the position; (iv) The name of the candidate’s business or employer;
(v) The name and telephone number of a person or persons who could verify such information; and
(vi) A statement that the professions, vocations or occupations relied upon to support the proposed ballot designation constitute the primary, main or leading professions, vocations or occupations of the candidate, in accordance with the definition of the term “principal” as set forth at § 20714, subdivision (b). (D) If the candidate submits a ballot designation pursuant to Elections Code § 13107, subdivision (a)(4), the candidate should indicate the date on which [they were] appointed to the office for which [they are] an appointed incumbent. (d) The candidate may attach or append any supporting documents or other exhibits to [their] Ballot Designation Worksheet which [they] believe support [their] proposed ballot designation. Such attached documents or other exhibits shall be deemed to be incorporated by reference as part of the candidate’s Ballot Designation Worksheet and shall be considered as such by the Secretary of State.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code (e) If a candidate requests a change of [their] ballot designation pursuant to Election Code § 13107(e), that request shall be accompanied by a Ballot Designation Worksheet.
§ 20712. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(1).
Proposed ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(1), shall be subject to the following provisions:
(a) In the case of candidates holding elective city, county, district, state, or federal office, the candidate’s ballot designation shall be the elective office which the candidate holds at the time of filing the nomination documents. (b) In the case of judicial officers, the candidate’s ballot designation shall be the elective office which the candidate holds at the time of filing the nomination documents.
(c) There shall be no word count limitation applicable to ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(1).
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BALLOT DESIGNATION REGULATIONS (continued)
(d) Proposed ballot designations indicating a position of legislative leadership, such as “Majority Leader of the California Senate,” “Minority Leader of the California State Assembly,” “Speaker of the California State Assembly,” “President Pro Tempore of the California State Senate,” and the like, are not elective offices described in Elections Code § 13107, subdivision (a)(1). Such ballot designations are improper, pursuant to Elections Code § 13107, subdivision (a)(1). They may, however, be considered under the provisions of § 13107(a)(3). (e) Proposed ballot designations indicating that the candidate is a member of the state or county central committee of a political party, or an officer of a state or county central committee of a political party, are improper, as such positions do not constitute elective county or state offices as specified in Elections Code § 13107, subdivision (a)(1).
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
§ 20713. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(2).
Proposed ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(2), shall be subject to the following provisions:
(a) A proposed ballot designation submitted pursuant to Elections Code § 13107, subdivision (a)(2), is limited “incumbent,” as that term is defined in Elections Code § 13107, subdivision (a)(2).
(b) The term “incumbent” must be used as a noun. It shall not be used in conjunction with any other words, including any accompanying adjectives or modifiers, and must stand alone. A candidate qualified to use this designation pursuant to Elections Code § 13107, subdivision (a)(2), shall be entitled to use the ballot designation “Incumbent.”
(c) The word “incumbent” is strictly limited for use in ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(2), and may not be used as an adjective in any other ballot designation.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
§ 20714. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(3).
Proposed ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(3), shall be subject to the following provisions:
(a) The terms “profession,” “vocation,” or “occupation,” as those terms are used in Elections Code § 13107, subdivision (a)(3), are defined as follows:
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BALLOT DESIGNATION REGULATIONS (continued)
(1) “Profession” means a field of employment requiring special education or skill and requiring specific knowledge of a particular discipline of learning or science.
The labor and skill involved in a profession is predominantly mental or intellectual, rather than physical or manual. Recognized professions generally include, but are not limited to, law, medicine, education, engineering, accountancy, and journalism.
Examples of an acceptable designation of a “profession,” as defined in Elections Code § 13107, subdivision (a)(3), include, but are not limited to, “attorney,” “physician,” “accountant,” “architect,” and “teacher.”
(2) “Vocation” means a trade, a religious calling, or the work upon which a person, in most but not all cases, relies for [their] livelihood and spends a major portion of [their] time. As defined, vocations may include, but are not limited to, religious ministry, child rearing, homemaking, elderly and dependent care, and engaging in trades such as carpentry, cabinetmaking, plumbing, and the like. Examples of an acceptable designation of a “vocation,” as defined in Elections Code § 13107, subdivision (a)(3), include, but are not limited to, “minister,” “priest,” “mother,” “father,” “homemaker,” “dependent care provider,” “carpenter,” “plumber,” “electrician,” and “cabinetmaker.”
(3) “Occupation” means the employment in which one regularly engages or follows as the means of making a livelihood. Examples of an acceptable designation of an “occupation,” as defined in Elections Code § 13107, subdivision (a)(3), include, but are not limited to, “rancher,” “restaurateur,” “retail salesperson,” “manual laborer,” “construction worker,” “computer manufacturing executive,” “military pilot,” “secretary,” and “police officer.”
(b) “Principal,” as that term is used in Elections Code § 13107, subdivision (a)(3), means a substantial involvement of time and effort such that the activity is one of the primary, main or leading professional, vocational or occupational endeavors of the candidate. The term "principal" precludes any activity which does not entail a significant involvement on the part of the candidate. Involvement which is only nominal, pro forma, or titular in character does not meet the requirements of the statute.
(1) If a candidate is licensed by the State of California to engage in a profession, vocation or occupation, the candidate is entitled to consider it one of [their] “principal” professions, vocations or occupations if (i) the candidate has maintained [their] license current as of the date [they] filed [their] nomination documents by complying with all applicable requirements of the respective licensure, including the payment of all applicable license fees and (ii) the status of the candidate’s license is active at the time [they] filed [their] nomination documents.
(2) A candidate who holds a professional, vocational or occupational license issued by the State of California may not claim such profession, vocation or occupation as one of [their] “principal” professions, vocations or occupations if (i) the candidate’s licensure status is “inactive” at the time the candidate
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BALLOT DESIGNATION REGULATIONS (continued)
files [their] nomination document, or (ii) the candidate’s license has been suspended or revoked by the agency issuing the license at the time the candidate files [their] nomination documents.
(c) In order for a ballot designation submitted pursuant to Elections Code § 13107, subdivision (a)(3), to be deemed acceptable by the Secretary of State, it must accurately state the candidate’s principal professions, vocations or occupations, as those terms are defined in subdivisions (a) and (b) herein. Each proposed principal profession, vocation or occupation submitted by the candidate must be factually accurate, descriptive of the candidate’s principal profession, vocation or occupation, must be neither confusing nor misleading, and must be in full and complete compliance with Elections Code § 13107 and the regulations included in this Chapter.
(d) If the candidate is engaged in a profession, vocation or occupation at the time [they] file [their] nomination documents, the candidate’s proposed ballot designation is entitled to consist of the candidate’s current principal professions, vocations and occupations. In the event the candidate does not have a current principal profession, vocation or occupation at the time [they] file [their] nomination documents, the candidate may use a ballot designation consisting of [their] principal professions, vocations or occupations, which the candidate was principally engaged in during the calendar year immediately preceding the filing of the candidate’s nomination papers.
(e) A candidate may engage in multiple principal professions, vocations or occupations. Accordingly, the candidate may designate multiple principal professions, vocations or occupations. If a candidate proposes a ballot designation including multiple principal professions, vocations or occupations, the proposed ballot designation must comply with the following provisions:
(1) The proposed ballot designation must comply with the three-word limitation specified in Elections Code § 13107, subdivision (a)(3), and as implemented pursuant to subdivision (f) herein.
(2) Each such proposed profession, vocation or occupation shall be separately considered by the Secretary of State and must independently qualify as a “principal” profession, vocation or occupation, as that term is defined pursuant to subdivision (b) herein.
(3) When multiple professions, vocations or occupations are proposed as a ballot designation, they shall be separated by a slash (“/”). An example of an acceptable designation would be “Legislator/Rancher/Physician.”
(f) Pursuant to Elections Code § 13107, subdivision (a)(3), the candidate’s ballot designation shall be limited to not more than three (3) words. The following rules shall govern the application of the three-word limitation:
(1) The proposed ballot designation shall be grammatically correct, generic, and all words must be spelled correctly.
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BALLOT DESIGNATION REGULATIONS (continued)
(2) Punctuation shall be limited to the use of a comma (e.g., District Attorney, Los Angeles County) and a slash (e.g., Legislator/Rancher/Physician), pursuant to subdivision (e) of this section. A hyphen may be used if, and only if, the use of a hyphen is called for in the spelling of a word as it appears in a standard reference dictionary of the English language.
(3) All California geographical names shall be considered to be one word and shall be limited to the names of cities, counties and states. The names of special districts and political subdivisions are not “geographical names,” as the term is used in Elections Code § 13107, subdivision (a)(3). If the candidate desires, the geographical name may be used in the form of “City of . . . ,” “County of . . . ,” or “City and County of . . .” Examples of geographical names considered to be one word include Tehama County, Los Angeles County and County of Sacramento. (4) An acronym shall be counted as one word.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
§ 20715. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(4).
(a) Pursuant to Elections Code § 13107, subdivision (a)(4), a candidate may propose a ballot designation consisting of the phrase “appointed incumbent” if the candidate holds an office, other than a judicial office, by virtue of appointment, and the candidate is a candidate for election to the same office. The candidate may not use the unmodified word “incumbent” or any words designating the office unmodified by the word “appointed.”
(b) Pursuant to Elections Code § 13107, subdivision (a)(4), a candidate may propose a ballot designation consisting of the word “appointed” in conjunction with the elective office, if the candidate is a candidate for election to the same office or to some other office. The candidate may not use any words designating the office unmodified by the word “appointed.”
(c) There shall be no word count limitation applicable to ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(4).
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
§ 20716. Unacceptable Ballot Designations.
(a) The Secretary of State shall reject as unacceptable any proposed ballot designation which fails to comply with,
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BALLOT DESIGNATION REGULATIONS (continued)
Elections Code § 13107, subdivision (a); is prohibited pursuant to Elections Code § 13107, subdivision (b); is misleading; or is otherwise improper pursuant to the regulations set forth in this Chapter.
(b) The following types of activities are distinguished from professions, vocations and occupations and are not acceptable as ballot designations pursuant to Elections Code § 13107, subdivision (a)(3):
(1) Avocations: An avocation is a casual or occasional activity, diversion or hobby pursued principally for enjoyment and in addition to the candidate’s principal profession, vocation or occupation. Avocations may include, but are not limited to, hobbies, social activities, volunteer work, and matters pursued as an amateur. (2) Pro Forma Professions, Vocations and Occupations: Pro forma professions, vocations or occupations are positions held by the candidate which consume little or none of the candidate's time and which, by their nature, are voluntary or for which the candidate is not compensated. Pro forma professions, vocations and occupations may include, but are not limited to, such pursuits as honorary peace officer, volunteer firefighter, honorary chairperson, honorary professor, goodwill ambassador, official host or hostess and the like. (3) Statuses: A status is a state, condition, social position or legal relation of the candidate to another person, persons or the community as a whole. A status is generic in nature and generally fails to identify with any particular specificity the manner by which the candidate earns [their] livelihood or spends the substantial majority of [their] time. Examples of a status include, but are not limited to, philanthropist, activist, patriot, taxpayer, concerned citizen, husband, wife, and the like.
(c) Pursuant to Elections Code § 13107, subdivision (b)(1), the Secretary of State shall reject as unacceptable any proposed ballot designation which would mislead voters. In making this determination, the Secretary of State shall determine whether there is a substantial likelihood that a reasonably prudent voter would be misled as to the candidate’s principal profession, vocation or occupation by the candidate’s proposed ballot designation. The determination shall take into account the plain meaning of the words constituting the proposed ballot designation and the factual accuracy of the proposed ballot designation based upon supporting documents or other evidence submitted by the candidate in support of the proposed ballot designation, pursuant to §§ 20711 and 20717 of this Chapter. (d) A ballot designation may not comprise or include commercial identification information, such as a trademark, service mark, tradename, or the specific name of a business, partnership, corporation, company, foundation, or organization.
Examples of an improper use of commercial identification information include, but are not limited to, “Acme Company President,” “Universal Widget ®
Inventor,”
“Director, Smith Foundation,” “UCLA Professor,” and the like.
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BALLOT DESIGNATION REGULATIONS (continued)
(e) Pursuant to Elections Code § 13107, subdivision (b)(2), the Secretary of State shall reject as unacceptable any proposed ballot designation which would suggest an evaluation of the candidate’s qualifications, honesty, integrity, leadership abilities or character. Any laudatory or derogatory adjectives which would suggest an evaluation of the candidate’s qualifications shall not be permitted. Such impermissible adjectives include, but are not limited to, “outstanding,” “leading,” “expert,” “virtuous,” “eminent,” “best,” “exalted,” “prominent,” “famous,” “respected,” “honored,” “honest,” “dishonest,” “corrupt,” “lazy,” and the like. (f) Pursuant to Elections Code § 13107, subdivision (b)(3), the Secretary of State shall reject as unacceptable any proposed ballot designation which abbreviates the word “retired” or places it following any word or words which it modifies.
Examples of impermissible designations include “Ret. Army General,” “Major USAF, Retired” and “City Attorney, Retired.”
(g) Pursuant to Elections Code § 13107, subdivision (b)(4), the Secretary of State shall reject as unacceptable any proposed ballot designation which uses a word or prefix to indicate a prior profession, vocation, occupation or elected, appointed or judicial office previously held by the candidate. Such impermissible words or prefixes include, but are not limited to, “Ex-,” “former,” “past,” and “erstwhile.” Examples of impermissible designations include “Former Congressman,” “Ex- Senator,” and “Former Educator.”
(h) Subject to the provisions of Elections Code § 13107, subdivision (b)(4), use of the word “retired” in a ballot designation is generally limited for use by individuals who have permanently given up their chosen principal profession, vocation or occupation. In evaluating a proposed ballot designation including the word “retired,” the Secretary of State will consider the following factors in making a determination as to the propriety of the use of the term “retired”:
(1) Prior to retiring from [their] principal profession, vocation or occupation, the candidate worked in such profession, vocation or occupation for more than 5 years; (2) The candidate is collecting, or eligible to collect, retirement benefits or other type of vested pension;
(3) The candidate has reached at least the age of 55 years; (4) The candidate voluntarily left [their] last professional, vocational or occupational position;
(5) If the candidate is requesting a ballot designation indicating that [they are] a retired public official, the candidate must have previously voluntarily retired from public office , not have been involuntarily removed from office, not have been recalled by voters, and not have surrendered the office to seek another office or failed to win reelection to the office;
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BALLOT DESIGNATION REGULATIONS (continued)
(6) The candidate has not had another more recent, intervening principal profession, vocation or occupation; and,
(7) The candidate’s retirement benefits are providing [them] with a principal source of income.
(i) Pursuant to Elections Code § 13107, subdivision (b)(5), the Secretary of State shall reject as unacceptable any proposed ballot designation which uses the name of any political party, whether or not it has qualified for recognized ballot status. (j) Pursuant to Elections Code § 13107, subdivision (b)(6), the Secretary of State shall reject as unacceptable any proposed ballot designation which uses a word or words referring to a racial, religious, or ethnic group. (1) The Secretary of State shall reject as unacceptable any ballot designation which expressly contains or implies any ethnic or racial slurs or ethnically or racially derogatory language.
(2) If the candidate is a member of the clergy, the candidate may not make reference to [their] specific denomination. However, the candidate may use [their] clerical title as a ballot designation (e.g., “Rabbi,” “Pastor,” “Minister,” “Priest,” “Bishop,” “Deacon,” “Monk,” “Nun,” “Imam,” etc.)
(k) Pursuant to Elections Code § 13107, subdivision (b)(6), the Secretary of State shall reject as unacceptable any proposed ballot designation which refers to any activity prohibited by law. Unlawful activity includes any activities, conduct, professions, vocations, or occupations prohibited by state or federal law.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
§ 20717. Requests for Supporting Documentation.
In addition to the Ballot Designation Worksheet requested to be filed with the Secretary of State pursuant to Election Code § 20711 and 3107.3 of this Chapter, the Secretary of State may request that a candidate submit additional supporting documentation or other evidence to support the proposed ballot designation. (a) Time is of the essence regarding all matters pertaining to the review of proposed ballot designations submitted by candidates for public office. Failure to promptly submit requested supporting materials will preclude consideration of such materials and the rendering of a summary, final decision on the candidate’s proposed ballot designation.
(b) The Secretary of State will communicate, whenever possible, with the candidate in the most expeditious manner, including, but not limited to, telephone, facsimile transmission and electronic mail at the number or address provided by the candidate.
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BALLOT DESIGNATION REGULATIONS (continued)
When the candidate does not have reasonable access to a facsimile machine or electronic mail, the Secretary of State will transmit written communication to the candidate by means of overnight express delivery to the address provided by the candidate. (c) The candidate shall have the burden of establishing that the proposed ballot designation that [they have] submitted is accurate and complies with all provisions of Elections Code § 13107 and this Chapter.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
§ 20718. Communication of Decisions Regarding Ballot Designations. (a) An official copy of the decision of the Secretary of State regarding a candidate’s ballot designation will be made in writing and transmitted directly to the candidate by registered or certified mail, return receipt requested, to the address provided by the candidate. The Secretary of State shall also provide a copy to the elections official in the candidate’s county of residence and to the elections official of each county within the political subdivision.
Copies may also be made available to all other candidates in the race. (b) At the request of the candidate, the Secretary of State will transmit an unofficial copy of the decision of the Secretary of State regarding the candidate’s proposed ballot designation by facsimile transmission sent to the facsimile number listed on the candidate’s Ballot Designation Worksheet. When the candidate does not have reasonable access to a facsimile machine, the Secretary of State will transmit to the candidate, at the candidate’s request, an unofficial copy of the decision by means of overnight express delivery to the address listed on the candidate’s Ballot Designation Worksheet provided. If the candidate has not submitted a Ballot Designation Worksheet, the Secretary of State will transmit an official copy to the facsimile number provided by the candidate or, if the candidate does not have reasonable access to a facsimile machine, by overnight express mail to the address provided by the candidate.
(c) All written decisions of the Secretary of State regarding ballot designations are public records and are available for inspection and copying at the public counter of the Elections Division of the Office of the Secretary of State, 1500 11th
Street, Fifth Floor, Sacramento,
California 95814.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
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BALLOT DESIGNATION REGULATIONS (continued)
§ 20719. Service of Legal Process Regarding Ballot Designations. (a) In the event a candidate or other interested party files a petition for the issuance of an extraordinary writ with the court or other legal action pertaining to a candidate’s ballot designation, the summons and any other legal process should be served upon the Chief Counsel to the Secretary of State, Legal Affairs Unit, Executive Office of the Secretary, 1500 11th
Street, Sixth Floor, Sacramento, California 95814. The Chief Counsel may designate a Deputy Secretary of State in the Legal Affairs Unit to accept service of process on behalf of the Secretary of State.
(b) Telephone notice pertaining to any ex parte applications filed with the court by any candidate or other interested party should be directed to the attention of the Chief Counsel to the Secretary of State at (916) 653-7244. Counsel for all parties to such ex parte matters are admonished that waivers of the Secretary of State’s right to timely notice and the right to personally appear at the ex parte hearing will be granted in writing and only in limited instances.
(c) The Secretary of State shall provide a copy of any legal actions in subdivision (a) or (b) above to the elections official in the county of the candidate’s residence and any other county in the district.
Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
(d) The Secretary of State shall be name as a respondent in any legal action pertaining to a ballot designation for a candidate described in Election Code § 15375, except for a candidate for judge of the superior court.
Municipal Information Booklet Chapter 3
November 8, 2022
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CANDIDATE STATEMENTS
CANDIDATE STATEMENT FORM (Sample below) — The Candidate Statement Form is provided for candidate use in submitting statements to be printed in the Official Sample Ballot Booklet. The Candidate Statement Form is included with the packet each candidate receives when filing nomination documents.
NOTE: The Official Vote By Mail Voting Instructions and Guide DOES NOT include Candidate Statements.
FRONT BACK
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November 8, 2022
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FORMAT AND STYLE INFORMATION (Sample below) — Statements must be neatly typed.
Statement will be typed in the Official Sample Ballot Booklet using Times New Roman font in 11 point size. Please note, if using any standard font less than Times New Roman in 11 point size, the printed candidate statement may extend to two (2) columns once formatted. Each page contains two (2) columns, additional columns used will increase the estimated cost.
Statements will be printed in uniform type, style and spacing, using block paragraphs and single space format. Text submitted indented or centered will be typed on block paragraph form. Entire statements in all capital letters, bold and italics (or any combination of enhancements) are not acceptable. Indentations cannot be accommodated. Enhanced words that are printed in boldface type, underscored and/or CAPITALIZED are to be clearly indicated. The pronoun “I” is not counted as an enhanced word. Refer to page 41 for the Word Counting Guidelines.
All statements should be checked by the candidate for spelling and punctuation as the elections official is not permitted to edit any material contained therein. It is recommended that you do not use dashes or hyphens at the end of a line.
1 column (1 statement)
2 columns (1 statement)
1 column (1 statement)
2 columns (1 statement)
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STATE LAW
Statements may not include references to other candidates. See Notice to Persons Submitting Candidate Statements on page 29 for restrictions.
No changes are allowed after the statement has been filed.
Statements are confidential until after the close of the nomination period. Once the nomination period closes, the statements are open to public examination for a ten (10) calendar day period.
During this period, a voter may seek a writ of mandate or an injunction requiring any or all data/material to be amended or deleted.
A candidate may request that the statement also be printed in Spanish and included in the Official Sample Ballot Booklet mailed to all voters in the election area. An additional fee is required to print a Spanish candidate statement . In compliance with California Law, (E. C. § 13307 (b)) this office will only print English and Spanish candidate statements to be included in the Official Sample Ballot Booklet for candidates who wish to have one, at the candidate’s own expense.
Translations of candidate statements for Voter Information Booklets may be provided in Armenian, Bengali, Burmese, Cambodian/Khmer, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Korean, Mongolian, Russian, Spanish, Tagalog/Filipino, Telugu, Thai and Vietnamese for qualifying jurisdictions in accordance with Federal Voting Rights Act provisions and Department of Justice specifications. These materials when printed are sent only to voters who have requested them.
No reference to political party affiliation nor mention of any partisan political membership or activity is permitted.
ESTIMATED COST — The candidate statement form (page 24) issued with the nomination documents contains word limitations and estimated costs.
If the candidate statement word limitation is 400 words and a candidate statement 200 words or less is submitted, the entire amount of the estimated cost must be deposited. The estimated cost is based on column price, not by word count.
If a candidate statement is formatted to include numerous paragraph breaks and/or individual listings of accomplishments, endorsements, etc., the printed candidate statement may extend to two (2) columns. If a candidate statement is printed in another language, the translated candidate statement may extend to two (2) or more columns. In these cases, the actual cost for the candidate statement may double or triple and an additional cost may be billed to the City after the election. Please note, costs are calculated by column regardless of how much or how little text there is on each page. Costs are NOT calculated according to word count.
The estimated cost is determined prior to all information being available; therefore, it is an approximation of the actual cost that varies from election to election and may be significantly more or less depending on the actual number of candidates filing statements.
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November 8, 2022
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INDIGENT CANDIDATES — If a candidate alleges to be indigent and unable to pay the advanced candidate statement fee, then the candidate shall submit to the City Clerk an Affidavit of Financial Worth (sample below) to be used in determining the candidate’s eligibility to defer the candidate statement fee to a later time determined by the city.
The candidate will have to disclose the necessary data requested which includes the candidate’s employer, real estate holdings, tangible personal property and the IRS Form 4506 “Request for Copy of Tax Return.”
AFFIDAVIT OF FINANCIAL WORTH — The candidate shall certify the content of the affidavit as to its truth and correctness under penalty of perjury. The affidavit shall be submitted by the candidate together with their candidate statement in accordance with the specified election deadline.
A determination shall be made whether or not the candidate is indigent. The City Clerk will notify the candidate of its findings. If it is determined that the candidate is not indigent, the candidate shall within three (3) days of notification, excluding Saturdays, Sundays and state holidays, withdraw their candidate statement or pay the requisite fee.
If the City Clerk makes the determination that the candidate is indigent, the elections official shall print and mail the candidate statement in the Official Sample Ballot Booklet. Nothing prohibits the City Clerk from billing the candidate their actual pro rata share of the cost following the election.
AFFIDAVIT
OF
FINANCIAL
WORTH
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November 8, 2022
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PUBLIC EXAMINATION PERIOD — The period between August 13** (E-87) and August 22 (E-78) is the recommended timeframe for the City Clerk to make candidate statements, candidate names and ballot designations available for public examination. A fee may be charged to any person obtaining a copy of the material. During this period, any person may file a writ of mandate or an injunction to require any or all of the data/material in a candidate statement to be amended or deleted. (E.C. §13313)
INCUMBENTS/LIST OF QUALIFIED CANDIDATES — A Final List of Candidates to Appear on the Ballot and Not to Appear on the Ballot should be available for distribution by the end of August. Additionally, these listings will be posted on the RR/CC website www.lavote.net.
CANDIDATE STATEMENTS MUST BE FILED NO LATER THAN 5:00 P.M. ON THE LAST DAY OF THE NOMINATION PERIOD.
**August 13 and 20 (Saturdays) and August 14 and 21 (Sundays) RRCC office will be closed.
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November 8, 2022
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NOTICE TO PERSONS SUBMITTING CANDIDATE STATEMENTS
CANDIDATE STATEMENTS ARE LIMITED TO THE CANDIDATE’S OWN
QUALIFICATIONS
This applies to all candidates.
The California Elections Code and case law prohibit CANDIDATES from making any reference to another candidate or to another candidate’s qualification, character or activities. If the CITY ELECTIONS OFFICIAL discovers improper content in a candidate statement, the CITY ELECTIONS OFFICIAL will notify the candidate and give the individual an opportunity to correct the improper language in the candidate statement. If the candidate refuses to correct the improper language, the CITY ELECTIONS OFFICIAL, as well as any other voter, may bring legal action against the candidate to correct the statement. The prevailing party may also be entitled to obtain attorney's fees for bringing the action.
All prospective candidates may want to refer to California Elections Code Sections 13307, 13308, 13311, 13313, and 13314, as well as the California Court of Appeal ruling in Dean v. Superior Court, (1998 4th Dist.) 62 Cal. App. 4th 638. However, this list is not exhaustive and candidates are solely responsible for preparation and submittal of candidate's statements that are in conformance with the law. A copy of the above described Elections Code sections and the Dean decision are available from our office at no cost.
Municipal Information Booklet Chapter 4
November 8, 2022
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BALLOT MEASURES
RESOLUTION FOR BALLOT MEASURE TEXT (Sample below) — To ensure that the Registrar-Recorder/County Clerk (RR/CC) uses the precise Ballot Measure Text the City wants printed in the Official Sample Ballot Booklet, the City must include the Ballot Measure Text, with title, (not to exceed 75 words) in the body of the “Resolution Calling for an Election.” Ballot Measure Text should be clearly labeled and identified.
Please note that text in all CAPITAL LETTERS is not acceptable. (See Sample’s Below)
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GENERAL INFORMATION — Cities placing a measure on the County ballot may select one of the following three options:
1. Print a 75 word abbreviated Ballot Measure Text (prescribed by law) only.
2. Print a 75 word abbreviated Ballot Measure Text and include Official Sample Ballot Notice advising voters to call the City Clerk’s Office and request a free copy of the ballot measure enclosure (OR) that the city will be sending voters a supplemental mailing.
3. Print a 75 word abbreviated Ballot Measure Text and include Full Ballot Measure Enclosure Text in the Official Sample Ballot Booklet.
BALLOT MEASURE TEXT (Samples below) — The Ballot Measure Text will appear in the Official Sample Ballot Booklet.
Measure D — Official Ballot Measure Text (35 words)
ANY CITY SPECIAL MUNICIPAL ELECTION
CHARTER AMENDMENT . Shall the positions
of Chief Deputy and of assistant or deputy
next in line of authority to Chief Deputy, be
removed from the County’s Civil Service System and
placed in the unclassified service?
YES
NO
Measure G — Official Ballot Measure Text (69 words)
ANY CITY SPECIAL MUNICIPAL ELECTION
ANY CITY PARK GENERAL OBLIGATION
BONDS. PROPOSITION C. Shall Any City
incur bonded indebtedness not to exceed
$46,500,000 in Any City Park to rehabilitate the Rose
Garden and improve, construct and expand the Olympic
Swim Stadium, Regional Recreation Center and,
subject to securing matching public and/or private
funds, the
YES
NO
Environmental Science Learning Center and museums; provided that parking built under this measure be limited to people using these facilities?
REQUEST FOR LETTER DESIGNATION — Cities may request a specific letter designation in writing by E-83 using the letter designation form. An alternate choice should also be submitted, in case the requested letter designation has already been assigned to another jurisdiction. Specific letter designation requests are processed in the order received . The RR/CC will notify the City by E-81 if the requested letter designation is available or if another letter assignment has been made.
WITHDRAWAL AND/OR AMENDMENTS — The City should file a resolution with the Registrar-Recorder/County Clerk by E-83 to amend a measure or if an election is being cancelled because a measure has been withdrawn. (E. C. § 9605)
Municipal Information Booklet Chapter 5
November 8, 2022
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BALLOT ENCLOSURES
TEXT AND TITLES — Ballot enclosures for impartial analyses, arguments, rebuttals, etc. are printed in the voter information portion of the Official Sample Ballot Booklet immediately behind candidate and measure contest pages. Copies of ballot enclosures to be printed in the Official Sample Ballot Booklet should be submitted as attachments to the “Resolution Calling for an Election” or as a separate mailing. Submitted attachments should be clearly identified by appropriate ballot enclosure titles (refer to the chart on page 34).
FORMAT AND STYLE — Please type enclosure text in upper and lower case letters.
Hyphens/dashes (-) are allowed. Enclosures will be typed in the Official Sample Ballot Booklet using a standard font and size determined by the County. However, enclosures may be submitted using any standard font. Title headings are shown in the samples on page 33.
BALLOT ENCLOSURES — Ballot enclosures, including impartial analyses, argument and/or rebuttal text, are printed in “block” paragraphs, which means each paragraph will start on the left, and the right margin will be justified. A double space will appear between paragraphs.
Municipal Information Booklet Chapter 5
November 8, 2022
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The argument/rebuttal samples below show how the layout will appear in the Official Sample Ballot Booklet. (A) Argument In Favor, (B) Rebuttal To Argument In Favor, (C) Argument Against and (D) Rebuttal To Argument Against.
A
C D
B
Municipal Information Booklet Chapter 5
November 8, 2022
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BALLOT ENCLOSURE TITLES AND WORD LIMITATION CHART — Use this chart in submitting correct titles and word counts for ballot argument enclosures. For Word Counting Guidelines refer to page 41.
CITY ENCLOSURE TITLE TYPES
GENERAL AND SPECIAL MUNICIPAL ELECTIONS CONSOLIDATED
WITH COUNTY ELECTIONS
TITLE WORD LIMITATION
/ ELECTION CODE
ENHANCED
WORDS
PROPOSED ORDINANCE – MEASURE ____ NO LIMIT N/A
FULL TEXT OF BALLOT MEASURE ______ NO LIMIT N/A
PROPOSED CHARTER AMENDMENT – MEASURE _____ NO LIMIT N/A IMPARTIAL ANALYSIS OF MEASURE ______ 500
(E.C. 9280) N/A
ARGUMENT IN FAVOR OF MEASURE ______ 300
(E.C. 9282) N/A
REBUTTAL TO ARGUMENT IN FAVOR OF MEASURE ______ 250
(E.C. 9285) N/A
ARGUMENT AGAINST MEASURE ______ 300
(E.C. 9282) N/A
REBUTTAL TO ARGUMENT AGAINST MEASURE ______ 250
(E.C. 9285) N/A
MEASURE ______ EXHIBIT NO LIMIT N/A
TAX RATE STATEMENT – MEASURE ______ NO LIMIT N/A
____________________________________CITY SPECIAL
MUNICIPAL ELECTION – MEASURE ______ N/A N/A
Enhanced Words: bold, underlined and/or CAPITALIZED
Municipal Information Booklet Chapter 5
November 8, 2022
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ARGUMENT AND REBUTTAL FORM (Sample below) — This form will be used by authors for submitting “FOR” or “AGAINST” opinions. Ballot argument text shall not exceed 300 words in length including title. Rebuttals shall not exceed 250 words including title.
All authors for submitted ballot arguments must sign the declaration on the reverse side of the Argument and Rebuttal Form. See page 36 for sample of the declaration.
Municipal Information Booklet Chapter 5
November 8, 2022
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DECLARATION BY AUTHOR(S) OF ARGUMENTS / REBUTTALS (Sample below) — This form is to be completed by proponents or opponents for ballot measures.
This form includes a statement (to be signed by each proponent/author) declaring that the submitted argument and/or rebuttal is true and correct to the best of their knowledge and belief.
Fill in the
appropriate fields
and provide
information as
indicated on
the form.
No more than
five author
signatures shall
appear on any
argument and/or
rebuttal.
Municipal Information Booklet Chapter 5
November 8, 2022
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AUTHORIZATION FOR ANOTHER PERSON TO SIGN REBUTTAL ARGUMENT FORM (Sample below) — Authors of an argument in “favor” or “against” a ballot measure may prepare and submit rebuttal arguments, or may authorize, in writing, another person to sign the rebuttal by completing the following form.
Fill in the appropriate fields and provide information as indicated on the form. Form must include the printed name and signature of the author of ballot argument and the person authorized to sign as rebuttal author. Complete and attach above form to Declaration By Author(s) of Arguments or Rebuttals submitted with rebuttal argument text.
Municipal Information Booklet Chapter 5
November 8, 2022
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AVAILABLE FORMS — Copies of forms for submitting ballot measure arguments and rebuttals, referenced in this chapter may be obtained by calling the Election Planning Section at (562) 462-2317 or accessing the RR/CC website at www.lavote.net.
WITHDRAWAL OF ARGUMENTS — Ballot arguments “FOR” or “AGAINST” any measure may be withdrawn by proponents at any time prior to and including the final date fixed for filing arguments.
PUBLIC EXAMINATION — A public examination period is allowed for reviewing submitted arguments and rebuttal arguments during the ten (10) calendar day period immediately following the filing deadline for such documents. Throughout this period, any person may seek a writ of mandate or an injunction to require any or all of the material to be amended or deleted. The writ of mandate or injunction request shall be filed no later than the end of the ten (10) calendar day public examination period.
ORIGINAL FORMS/SIGNATURES — Electronic or faxed copies of arguments and/or rebuttals may be sent to the Registrar-Recorder/County Clerk’s office; however, forms with original signatures must be received by the RR/CC office within 48 hours of the fax transmission.
RESTRICTIONS — If the city plans to include maps and/or graphics , the Registrar- Recorder/County Clerk’s office must be notified prior to the resolution adoption to ensure there are no space limitation problems and ascertain if the City request will require special arrangements and possibly result in additional cost.
LITIGATION —The Registrar-Recorder/County Clerk must be notified of any pending litigation involving ballot enclosures. This includes action taken by the court if amendments or deletions are required on any ballot enclosures. This could potentially cause a delay in meeting established deadlines and/or printing of Official Sample Ballot Booklets.
ORDINANCE/CHARTER AMENDMENTS — Pursuant to Elections Code Sections 9223 and 9280, the City may print a notice in the Official Sample Ballot Booklet advising voters of the availability of a free copy of the Ordinance/Charter Amendment Text. Information on the process of obtaining a copy of ballot enclosures or accessing Ballot Measure Text may be posted on both RR/CC and City websites and may also be printed in a Voter Advisory Notice immediately below the impartial analysis. The City should provide the desired notice text to the RR/CC by E-78.
Municipal Information Booklet Chapter 5
November 8, 2022
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VOTER NOTICES
NOTICES PRINTED WITH IMPARTIAL ANALYSIS — Below are samples of three (3) choices of notices that can be printed in the Official Sample Ballot Booklet below the impartial analysis advising voters of the availability of additional ballot information.
If a City cannot meet the established deadlines or if the total of ballot enclosures will exceed the RR/CC’s 30 page print limit , the City should make arrangements with an election supplier to process a supplemental mailing of material for voters. Upon mutual agreement between the RR/CC and the City, the RR/CC will print a voter notice in the Official Sample Ballot Booklet advising voters of the supplemental mailings.
Municipal Information Booklet Chapter 5
November 8, 2022
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VOTER NOTICES
NOTICES PRINTED IN VOTER INFORMATION — Below are samples of two (2) choices of notices that can be printed in the voter information portion of the Official Sample Ballot Booklet advising voters that a supplemental mailing will be sent by the city.
______________ CITY
SPECIAL MUNICIPAL ELECTION
Information concerning the City of ________
Measure is being mailed in a separate Voter
Information Pamphlet. Please call the City
Clerk’s Office at (562) xxx-xxxx, if you have any
questions regarding the City Measures.
____________ CITY
SPECIAL MUNICIPAL ELECTION
The City of ____________ will be mailing a
Supplemental Voter Information Pamphlet
regarding Measure E containing the City
Attorney’s Impartial Analysis, Argument in Favor
of Measure E [No Argument Against Measure E
was filed], and the Proposed Charter text. You
may also access these documents from the
Internet at www.ci.xxx.ca.us/cityclerk/election
Municipal Information Booklet Chapter 5
November 8, 2022
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The following guidelines are used by the Registrar-Recorder/County Clerk's Office for counting words on candidate statements, ballot measure text, arguments, rebuttals and other ballot enclosures. The guidelines do not apply to ballot designations for candidates. If the text exceeds the specified 200 or 400 word limit, the author will be asked to delete words or change text until the statement conforms with requirements.
1. PUNCTUATION MARKS are not counted. Symbols such as “&” (and), and “#” (number/pound) are not considered punctuation and each symbol is counted as one (1) word.
2. THE WORDS "I", "a", "the", "and", "an" are counted as individual words.
3. PROPER NOUNS, such as geographical names, and names of persons or things, as one (1) word.
EXAMPLE: “Gus Enwright” = 1 word
“City of Los Angeles” = 1 word
“Dalai Lama” = 1 word
4. ABBREVIATIONS such as acronyms or abbreviations for a word, phrase, or expression are counted as one (1) word.
EXAMPLE: UCLA, PTA, USMC, LAPD, U.S.M.C.
5. HYPHENATED WORDS that appear in any generally available standard reference dictionary published in the U.S. at any time within the last 10 calendar years immediately preceding the election are counted as one (1) word.
EXAMPLE: Attorney-at-law
6. DATES… are counted as one (1) word.
EXAMPLE: July 21, 1983 18 June, 1987 3/18 7/21/89
7. NUMERIC COMBINATIONS are counted as one (1) word.
EXAMPLE: 1973 13 1/2 1971-73 5% 8/3/73 #14
8. MONETARY AMOUNTS consisting of a combination of digits are counted as one (1) word.
EXAMPLE: $1,000.00
MONETARY AMOUNTS consisting of a combination of words and digits are counted as two (2) words.
EXAMPLE: $4 million
9. TELEPHONE/FAX NUMBERS are counted as one (1) word.
EXAMPLE: 1-800-815-2666 1-562-462-2317
10. INTERNET WEB SITES/E-MAIL ADDRESSES are counted as one (1) word.
EXAMPLE: http://www.co.la.ca.us www.lavote.gov http://www.lacounty.Info
WORD COUNTING GUIDELINES
FOR
CANDIDATE STATEMENTS / ARGUMENTS / REBUTTALS AND OTHER
ENCLOSURES
(Elections Code Chapter 1. General Provisions, § 9)
Municipal Information Booklet Chapter 6
November 8, 2022
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MULTILINGUAL SERVICES
GENERAL INFORMATION — The 1992 provisions of the Voting Rights Act require that for elections conducted in Los Angeles County voting materials must be available in five languages other than English (Chinese, Japanese, Spanish, Tagalog/Filipino and Vietnamese). In 1998, the Los Angeles County Board of Supervisors instructed this office to include Korean in the translation of voting materials. Following the 2010 U.S. census, we provide translation services in Cambodian/Khmer, Hindi, and Thai as well. In 2018, the California Secretary of State instructed this office to include Armenian and Farsi. In 2020, California Elections Code added Bengali, Burmese, Gujarati, Indonesian, Mongolian and Telugu to the required languages for Los Angeles County.
Currently, Los Angeles County is required to provide the following language assistance to VRA Voters: Armenian, Cambodian/Khmer, Chinese, Farsi, Korean, Spanish, Tagalog/Filipino, and Vietnamese.
Additionally, this office supports Russian.
This office has met with community organizations to determine the most effective manner in which to implement multilingual provisions. A mutual agreement was reached as to what materials would be translated and how multilingual voters would be targeted for election mailings, thereby reducing printing requirements.
This office will continue working with community groups to determine multilingual service requirements for future County elections.
MULTILINGUAL SERVICES (RR/CC) — The county performs the following functions:
1. Translation of Official Sample Ballot Booklet information and related voting materials. If residents of a qualified language equal 3 percent or more of voting age residents, this office will translate and post a facsimile of an Official Sample Ballot Booklet in the qualified language in the affected polling place. The transliteration of candidate names in languages that do not use Roman characters is provided, as instructed by the Department of Justice. These languages include Armenian, Bengali, Burmese, Cambodian/Khmer, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Korean, Mongolian, Russian, Telugu and Thai.
2. Mailing of multilingual ballot information booklets to voters requesting such material.
3. Billing to the City, and if applicable, its pro rata share of the cost of translating, printing and mailing language materials.
Note: In compliance with California Law, (E. C. § 13307 (b)) this office will only print English and Spanish candidate statements in the English language version of the Official Sample Ballot Booklet (for candidates who wish to have one) at the candidate’s own expense.
Municipal Information Booklet Chapter 6
November 8, 2022
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RR/CC MULTILINGUAL MATERIALS
All-American Polling Place Video — This is a ten minute video focusing on multilingual issues and procedures. Contact the Training Section at (562) 462-2620 for a copy.
New Targeting System — Lists the precincts in your city that are targeted by our office to have bilingual poll workers. Contact the Pollworker Services Division Manager at (562) 462-2877 or Network and Voter Systems at (562) 462-2445. (May no longer be available.)
TRANSLITERATION OF CANDIDATE NAMES — Candidates may request that their names be transliterated in those languages that do not use Roman Characters as instructed by the Department of Justice. These languages include Armenian, Bengali, Burmese, Cambodian/Khmer, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Korean, Mongolian, Russian, Telugu and Thai. If applicable, candidates must complete a Transliteration Form (Sample below ) and file it with their nomination documents by the specified deadline ( 88 days prior to the election). Candidates may review the transliteration of names and submit changes to the Registrar-Recorder/County Clerk (RR/CC) no later than the last day of the review period, which is normally 60 days prior to the election, but subject to change. Candidates may schedule a review of transliterated names by calling the RR/CC Translation Services Unit at (562) 462-2730 or (562) 462-2676.
FRONT BACK
MULTILINGUAL SERVICES (CITY) — It is the responsibility of the City to translate and print additional voter information that is not included in the County’s Official Sample Ballot Booklet.
Municipal Information Booklet Chapter 7
November 8, 2022
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TELEPHONE GUIDE
You may obtain information about specific election services by calling the following telephone numbers at the Registrar-Recorder/County Clerk Department.
Registration/Official Sample Ballot Booklet Inquiries/Provisional Ballot Status To verify registration status, inquire about the Official Sample Ballot Booklet or provisional ballot status
1 (800) 815-2666
Option 2
Vote By Mail……………………………………………………………………………
To learn more about Vote By Mail Ballot information
1 (800) 815-2666
Option 2
Election Information………………………………………………………………….
To learn more about elections, registration and voter services 1 (800) 815-2666
Option 4
Official Sample Ballot Booklet Translations……………………………………...
To request a translated Official Sample Ballot Booklet in one of the eligible languages: Armenian, Cambodian/Khmer, Chinese, Farsi, Hindi, Japanese, Korean, Russian, Spanish, Tagalog/Filipino, Thai or Vietnamese 1 (800) 481-8683
or
1 (800) 815-2666
Option 3
Vote Centers and Election Workers ………………………………………………
To learn more about Vote Centers or to become an election worker 1 (800) 815-2666
Option 7
Registering to Vote…………………………………………………………………...
To register to vote during regular office hours, 8:00 a.m. to 5:00 p.m. 1 (800) 815-2666
Option 2
Candidate Nomination Procedures……………………………………………......
To inquire about election dates, offices to be filled, qualifications for office, nomination filing dates, and procedures
(562) 462-2317
Campaign Finance Disclosure……………………………………………………...
To inquire about campaign financial statement filing requirements for candidates, committees and officeholders
(562) 462-2339
Voter Fraud Hotline…………………………………………………………………...
To report factual information regarding illegal registration and/or voting activities (the hotline is available 24 hours a day, seven days a week by pressing option 5 of the menu)
1 (800) 815-2666
Option 5
TDD (Telecommunications Device for the Deaf)………………………………… For the hearing impaired
(562) 462-2259
Election Coordination ………………………………………………………………..
To inquire about Questionnaires, Recalls and/or Letter Designations (call or email the Election Coordination Unit at [email protected]) (562) 462-2912
Municipal Information Booklet Chapter 7
November 8, 2022
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AVAILABLE REPORTS AND MATERIALS
ELECTION VOTE CENTER BY VOTE CENTER TYPE — This report is in election precinct sequence within ballot group number. It shows the established precinct numbers, total voters, and vote center locations. It is available approximately seventy (70) days before the election and is updated on a weekly basis.
ELECTION WORKERS BY VOTE CENTER LOCATION — This report shows the vote center location and the election workers. It also indicates if a vote center is accessible to the disabled and elderly. It is available approximately seven (7) days before the election.
STREET INDEX — This report is produced for each election precinct and is listed in alphabetical order by street address. The final list is available fifteen (15) days before the election.
VOTE CENTER BY ADDRESS RANGE BY SPECIFIC CITY — This report is in alphabetical street address sequence within a city. It shows the vote center description and address for each location within the city. It is available approximately seven (7) days before the election.
TELEPHONE ANSWERING GUIDE — This guide is to assist telephone operators in responding to telephone inquiries concerning different types of election problems. It is available approximately seven (7) days before the election.
MEDIA KIT — A media kit is prepared to provide information about the election, including election night operations at the central tally location. It is available approximately seven (7) days before the election.
VOTE CENTER MAPS — These maps, which show the location of each vote center, will automatically be supplied to each vote center.
VOTE CENTER LOOK-UP ON WEBSITE — Cities may request their election vendor to provide the Registrar-Recorder/County Clerk with a file containing their vote center information. The information will be loaded into the RR/CC’s Vote Center Look-up Website. Vote Center data is normally available on the internet two business days after the RR/CC receives the information . Please contact Network and Voter Systems at (562) 462-2445 for a layout of the file.
COPIES OF THESE REPORTS/GUIDES ARE AVAILABLE TO ASSIST CITY CLERKS WITH ANY QUESTIONS THEY MAY RECEIVE PERTAINING TO THEIR MUNICIPAL ELECTION.
PLEASE NOTIFY THE EXECUTIVE OFFICE (AND PRINCIPAL CONTACT FOR CITY CLERKS) IN WRITING OR BY CALLING (562) 462-2800. IF YOU WISH TO RECEIVE ANY OF THE
ABOVE MATERIALS, PLEASE INDICATE WHETHER YOU WANT THE DOCUMENTS TO BE MAILED OR YOU WILL ARRANGE FOR PICK UP.
Municipal Information Booklet Chapter 8
November 8, 2022
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SIGNATURE VERIFICATION SERVICES
To verify signatures on petitions, candidate nomination papers, Vote By Mail ballot applications, and returned voted ballots , Cities have the option of contracting with the Department of Registrar-Recorder/County Clerk (RR/CC) OR sending city staff to the:
Registrar-Recorder/County Clerk
Data Entry and Signature Verification Section, Room 4007 12400 Imperial Highway
Norwalk, California 90650
The RR/CC will provide work space and access to computer stations as well as microfilm readers to view voter signatures.
1. MICROFILM READERS — There is no charge to Cities for their staff to use the microfilm equipment for signature verification. If RR/CC supervision is required, dedicated labor will be charged to the City based on the hourly wage of the supervisor(s).
2. ONLINE TERMINALS — There is no charge to Cities for their staff to verify signatures using our Voter Information Management System (VIMS). If RR/CC supervision is required, dedicated labor will be charged to the City based on the hourly wage of the supervisor(s).
3. RESERVATIONS — There may be a limited number of computer stations available for signature verification. Computer stations are available for Cities’ use on a “first come, first served” basis. Please contact the Data Entry and Signature Verification Section at (562) 462-2371 for information regarding availability of equipment and to make reservations.
4. COST — Effective July 1, 2010 the rate for the Registrar-Recorder/County Clerk’s staff to verify signatures:
$0.97 per signature on the Voter Information Management System (VIMS) which accounts for approximately 95% of all registered voters,
$2.45 per signature for signatures that are not available on VIMS (i.e. on Microfilm) which involves a more labor-intensive search and accounts for the remaining 5% of registered voters.
These fees are SUBJECT TO CHANGE without notification. You may contact the Data Entry and Signature Verification Section at (562) 462-2371 if you have any questions regarding cost.
Municipal Information Booklet Chapter 9
June 7, 2022
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ELECTION NIGHT
SEMI-FINAL OFFICIAL RESULTS AND CERTIFICATION
SEMI-FINAL OFFICIAL RESULTS — The week prior to the election, you will be notified of the phone numbers assigned to City Clerks, candidates, and the public to contact and obtain semi-final election results.
All semi-final results will be released from the Registrar-Recorder/County Clerk’s headquarters located at the following address:
Registrar-Recorder/County Clerk
12400 Imperial Highway
Norwalk, California 90650
Semi-final results will also be continuously updated and displayed on the Department’s website (www.lavote.gov) throughout Election Night and during the Official Canvass.
Vote By Mail ballot semi-final results will be available by approximately 8:15 p.m. on Election Night. Precinct semi-final results will be available as ballots are processed.
Bulletins are updated and results released approximately every 30 minutes until the last semi-final official results are tallied on Election Night/early the following morning.
Copies of results by precinct will be available at the RR/CC, Election Information Section Counter, 2nd Floor, Room 2013 on the Wednesday following the election (afternoon).
CERTIFICATION OF OFFICIAL RESULTS — On December 5, 2022 the Registrar- Recorder/County Clerk is tentatively scheduled to certify election results. On December 6, 2022 the Board of Supervisors is tentatively scheduled to declare the election officially concluded.
Certificates will be mailed to City Clerks unless other arrangements are made by the City Clerk. Please contact the Election Planning Section at (562) 462-2317 to make arrangements for the pick up, faxing and/or mailing of your certification.
2022
JANUARY
FEBRUARY
MARCH
S M T W Th F S S M T W Th F S S M T W Th F S
1 1 2 3 4 5 1 2 3 4 5
2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 27 28 29 30 31
30 31
APRIL
MAY
JUNE
S M T W Th F S S M T W Th F S S M T W Th F S
1 2 1 2 3 4 5 6 7 1 2 3 4
3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11
10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30
JULY
AUGUST SEPTEMBER
S M T W Th F S S M T W Th F S
S M T W Th F S
1 2 1 2 3 4 5 6 1 2 3
3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10
10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 30
31 OCTOBER
NOVEMBER
DECEMBER
S M T W Th F S S M T W Th F S S M T W Th F S
1 1 2 3 4 5 1 1 3
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 30 31
RESO
LUTION NO.
A RESO
LUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEREY PARK RECOGNIZING THE MONTH OF JUNE AS
LGBTQ PRIDE MONTH
BE
IT RESOLVED by the Council of the City of Monterey Park as follows:
SECTION 1. The City Council finds as follows:
A. Lesbia
n, gay, bisexual, transgender , and questioning people are our family, friends, neighbors , and co- workers who contribute meaningfully to our community.
B. The fight
for dignity, equality , and inclusion for lesbian, gay, bisexual, transgender, and questioning people has been hard- fought in the streets and the courts of this country.
C. These fi
ghts for inclusion have made much progress toward changing the hearts and minds of people in many parts of the world.
D. All ar
e welcome in the City of Monterey Park to live, work, play, and every family, in any shape, deserves a place to call home where they are safe, happy, and supported by friends and neighbors.
E. The Ci
ty of Monterey Park denounces prejudice and unfair discrimination based on age, gender identity, gender expression, race, color, religion, marital status, national origin, sexual orientation, or physical attributes as an affront to our fundamental principles.
F. Our com
munity, regardless of sexual orientation, gender identity, and expression, must feel valued, safe, empowered, and supported by their peers and community leaders.
G. The Ci
ty Council of the City of Monterey Park encourages all to observe the month of June as LGBTQ Pride Month and urges residents and the community to recognize the contributions made by the LGBTQ community and to actively promote the principles of equality, liberty, and justice.
H. The rai
nbow flag is an iconic symbol of the LGBTQ community and aims to celebrate inclusivity, diversity, and unity.
SECTION 2: Electronic Signatures . This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
City Communications (City Council)
Agenda No. 6A
SECTION 3: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park , and the City Clerk, or her duly appointed deputy, may attest thereto.
SECTION 4: Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.
(Mayor signature and attestation must be on the same page.)
PASSED AND ADOPTED this ___ day of ______________, 2022.
________________________________
Henry Lo, Mayor
Attest:
__________________________
Vincent Chang, City Clerk
ATTEST:
________________________________
Vincent D. Chang, City Clerk
State of California )
County of Los Angeles ) ss.
City of Monterey Park )
I, Vincent D. Chang, City Clerk of the City of Monterey Park, California, do hereby certify that the foregoing Resolution No. ____ was duly and regularly adopted by the City Council of the City of Monterey Park at a meeting held on the 2nd day of June 2021, by the following vote:
Ayes: Council Members:
Noes: Council Members:
Absent: Council Members:
Abstain: Council Members:
Dated this day of June 2022.
Vincent D. Chang, City Clerk
Monterey Park, California