Staff Report
April 16, 2025
Additionally, the Director recommends that City Council waive the bidding requirements pursuant to Resolution No. 2025 -R3 and award a contract to Southern California Precision Concrete Inc. dba Precision Concrete Cutting (“Precision”) for concrete cutting services for minor deficiencies (lifts from one-quarter inch to two inches).
BACKGROUND:
The Public Works Department is responsible for the safe movement of pedestrian traffic, including maintenance of City sidewalks. Through proactive efforts or in response to service requests, the Public Works Department will inspect sidewalks that may obstruct or impede pedestrian travel and schedule those for repair and/or replacement. Altered sidewalks have been addressed in a variety of ways, including asphalt ramping, concrete shaving/grinding, and complete removal and replacement. While the City has done grinding and rem oval & replacement of sidewalk panels through recent Capital Improvement Projects, a comprehensive inspection and evaluation program will assist in providing safe movement of pedestrian traffic throughout the City. Therefore, the Director sought proposals to conduct a City-wide assessment of all City sidewalks. NCE, who the City is currently under contract with to update its Pavement Management Plan, provided a proposal for a City-wide sidewalk assessment to identify areas with maintenance needs.
The cost for the assessment is $53,900.
If approved, the City-wide assessment will identify maintenance needs and will serve as a foundation for the City’s sidewalk maintenance program and capital improvement planning. To remediate some of these maintenance needs in a timely manner, the Director is proposing to enter into an agreement with Precision for sidewalk maintenance services. Precision uses a saw -cutting method, which horizontally slices the identified area, and matches the sidewalks at the control joint. This is an efficient method which preserves the existing infrastructure by eliminating the need for remova l/replacement of sidewalk panels. Additionally, this method helps to avoid micro-cracks and or weakening of the sidewalk concrete panel.
It is recommended that City Council waive the bidding requirements pursuant to Resolution No. 2025-R3 and award a contract to Precision for an annual amount not to exceed $150,000. Precision currently has a Master Service Agreement for sidewalk assessment and maintenance services with Public Risk Innovations, Solutions, and Management (“PRISM”), a risk sharing pool of California public agencies. The City is a PRISM member and has access to Precision’s professional sidewalk inspection and maintenance services at the established contract rates. The Agreement is valid through January 31, 2028.
2024-25 STRATEGIC PLAN GOAL:
The proposed amendment with NCE and agreement with Precision supports the City’s goal to maintain, build and modernize infrastructure and facilities to support the current and future needs of our city and community . Additionally, safe, pedestrian -friendly sidewalks contribute to the walkability and aesthetic image of the City.
Staff Report
April 16, 2025
FISCAL IMPACT:
The proposed Amendment to Agreement 2466-AA with NCE is for a total of $53,900. The proposed Agreement with Precision is for an annual amount of $150,000. There are sufficient funds in the FY 24-25 budget for the C ity-wide assessment by NCE and one year of sidewalk repairs from Precision. Future costs for annual sidewalk repairs would be budgeted as part of the annual budget process.
Respectfully submitted by: Prepared by:
Shawn Igoe
Director of Public Works
Xochitl Tipan
Public Works Manager
Reviewed by:
Martha Garcia
Director of Finance
Approved by: Reviewed by:
Inez Alvarez
City Manager
Justin A. Tamayo
Assistant City Attorney
ATTACHMENTS:
1. NCE Proposal
2. Precision Master Contract & First Amendment with PRISM
Staff Report
April 16, 2025
ATTACHMENT 1
NCE Proposal
2300 E. Katella Ave., Suite 125
Anaheim, CA 94806
(657) 275-7936
March 14, 2025 (rev. March 27, 2025)
Mr. Ziad Mazboudi, PE
CIP Manager
City of Monterey Park
320 West Newmark Avenue
Monterey Park, CA 91754
RE: Sidewalk Assessment Services
Dear Ziad,
NCE is pleased to present this proposal to provide sidewalk assessment services for the City of Monterey Park.
Our team has extensive experience in municipal infrastructure evaluation, GIS mapping, and developing actionable maintenance recommendations for public agencies throughout California.
PROJECT UNDERSTANDING
The City of Monterey Park requires an assessment of its sidewalk network to identify areas with significant displacement and/or distresses that may present safety concerns and maintenance needs. This assessment will serve as a foundation for the City's sidewalk maintenance program and capital improvement planning. Please note our scope of work is limited to identifying areas with only significant displacement (type of distresses are noted in Task 2), no other distresses other than those notes in Task 2 will be identified as part of this project.
Please note, we anticipate capturing 90% of the locations with significant displacement as part of this project.
Additionally, please note that this scope of work and condition surveys do not address issues including, but are not limited to traffic, safety and road hazards, geometric issues, road shoulders, sidewalks, curb and gutters, drainage issues or short-term maintenance that should be performed.
SCOPE OF SERVICES
NCE proposes the following scope of services:
Task 1: Project Initiation and Field Calibration
• Conduct a kickoff meeting with City staff to review project goals, timeline, and communication protocols • Perform a half-day field calibration with City staff to establish and document repair criteria standards • Develop and refine data collection methodology based on City feedback • Establish quality control procedures for field data collection Please note, our cost assumes using the sidewalk inventory developed as part of the current PMP project. Thus, it is recommended to initiate this project once the sidewalk inventory is completed.
P a g e | 2
Task 2: Sidewalk Survey
• Survey the entire City's sidewalk (~238 miles) network to identify locations with the following distresses and displacement
• Document each identified location with:
o High-resolution digital photographs
o GIS coordinates (within 5 ft.)
o Measurement of displacement
• City staff are welcome to accompany NCE field teams during the survey process Task 3: Data Processing and Analysis
• Compile and organize all field data in a comprehensive database • Process GIS data to create detailed spatial mapping of identified locations • Link collected images to corresponding location data
• Prepare draft deliverables for City review
Task 4: Draft Submittal and Field Verification
• Submit draft findings to City staff for initial review • Conduct a site walk with City staff to verify selected locations and address questions • Collect feedback and note any required revisions to the assessment Task 5: Final Deliverables
NCE will provide the following final deliverables:
1. Comprehensive technical memorandum detailing:
o Assessment methodology
o Summary of findings
o Prioritization recommendations based on severity and location Distress Displacement
Faulting (Raised or Depressed)
1/4-3/4 in., 3/4-2 in., and Greater than 2 in. Longitudinal/Transverse Cracking with Faulting Sidewalk Over Curb (Path of Travel Only)
Slab Replacement NA
Temporary AC Ramp NA
P a g e | 3
2. GIS Shapefile containing:
o All identified sidewalk uplift locations
o Associated attribute data for each location
o Compatible with City's existing GIS system
3. Excel spreadsheet with:
o Tabulation of all identified locations
o Hyperlinks to corresponding photographs
o Location details (coordinates)
4. Digital image library organized by location ID
FEE ESTIMATE
NCE can do the above scope of work for $53,900 on a time and material basis.
CONCLUSION
NCE appreciates the opportunity to submit this proposal for the City of Monterey Park's Sidewalk Assessment project. We are confident that our experience, technical expertise, and collaborative approach make us the ideal partner for this important infrastructure assessment.
Should you have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
NCE
Vivek Jha, PE
Principal and Southern California Regional Manager
Cell: (909) 362-7936; Email: [email protected]
FIRST ADDENDUM TO AGREEMENT BY PRECISION CONCRETE CUTTING AND PUBLIC
RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
THIS FIRST ADDENDUM is made and entered into on December 17th, 2024 by and between Precision Concrete Cutting (“Precision”) and Public Risk Innovation, Solutions, and Management (“PRISM”) to amend the Master Service Agreement between PRISM and Precision, effective February 1st, 2024 (“Agreement”). The parties agree to modify the first paragraph of the agreement as set forth below:
The section titled “EXHIBIT A, Scope of Work and Fee Schedule” is hereby amended to add the following:
After Hours and Holiday Service Cost
All sidewalk repairs performed outside of normal business hours (8:00 AM – 5:00 PM, Monday – Friday) and on holidays will be billed at the following rates:
Sidewalk Assessment Fee Schedule
Cost Per
Sidewalk Mile
Total Sidewalk
Miles
Estimated Cost
per Day
Estimated
Man Days
Total Estimate
Assessment Cost
$682.50 TBD $1,000 TBD $ TBD
Trip Hazard Removal
Hazard Class Small
3/8” to 1/2”
Medium
>1/2” to 1”
Large
>1”
Lineal Foot
per Location
Square Foot
per Location
Price per Hazard $54.00 $109.50 $220.50 5 lin. Feet 25 sq. ft.
Additional Repair Services
All other sidewalk repairs performed outside of the scope of services defined in the Agreement will be billed at $60 per inch foot.
The additional repair services are billed in “inch feet”. An inch foot is calculated by measuring the average height of the sidewalk off-set and multiplying this average by the length of the cut.
For example, a 4-ft wide sidewalk that consists of a .75” inch rise on one side, and tapers down to a zero rise on the other, is calculated as follows:
0.75” +0” x 4ft = 1.5 inch-feet
2 This example repair of 1.5 inch-feet would be billed at $90.
For Public Risk Innovations, Solutions, and
Management (“PRISM”)
For Precision Concrete Cutting (“Precision”)
___________________________________
Name: Charles Williams
Title: Director of Risk Control
Date: __12/17/24__________
___________________________________
Name: Joseph Ortega
Title: Vice President of Business Development
Date: __12/17/24_________
Staff Report
April 16, 2025
ATTACHMENT 2
Precision Master Contract & First Amendment with PRISM
8.4. Waiver of Subrogation. Precision hereby grants to PRISM a waiver of any right to subrogation which any insurer Precision may acquire against PRISM by virtue of the payment of any loss under such insurance.
Precision agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not PRISM has received a waiver of subrogation endorsement from the insurer.
8.5. Self-Insured Retentions. Self-insured retentions, if any, must be declared to and approved by PRISM.
PRISM may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or PRISM.
8.6. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to PRISM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date set forth above.
For Public Risk Innovations, Solutions, and
Management ("PRISM")
Name: Charles Williams
Title: Directr ozisk Control
Date: -� I '7- :3 •
Confidential Page 7 o/7
For Precision Concrete Cutting ("Precision")
Name: Joseph Ortega
Title: Vice
President of Business Development
Date: 2/1 /23
Updated: 1/11/2022
City Council Staff Report
DATE: April 16, 2025
AGENDA ITEM NO:
TO: The Honorable Mayor and City Council
FROM: Shawn Igoe, Director of Public Works
SUBJECT: Award of Professional Services Agreement to Mark Thomas for the preparation of Plans, Specifications and Engineer’s estimates (“PS&E ”) for Garvey Capacity Improvements Project
RECOMMENDATION:
It is recommended that the City Council consider:
1. Authorizing the City Manager to execute a Professional Services agreement with Mark Thomas , for the preparation of Plans, Specifications and Engineer’s estimates (PS&E) for Garvey Capacity Improvements Project in an amount not to exceed $1,348,896; and
2. Taking such additional, related, action that may be desirable.
EXECUTIVE SUMMARY:
The City was awarded funding through the Los Angeles County Metropolitan Transportation Authority ( “LACMTA”) Project ID# MR2. 1.1.21 and FTIP # LA9918883.
The City released a Request for Proposals ( “RFP”) and received four proposals for the preparation of PS&E for Monterey Pass Road Complete Street Project . Following an extensive selection process that included interviews of four firms , the Public Works Director (“Director”) selected Kimley-Horn and Associates, Inc . as the most qualified consultant for this w ork. The Garvey Capacity Improvements Project necessitates qualifications closely aligned with those required for the Monterey Pass Complete Street Project. To facilitate the timely completion of the Garvey Capacity Improvements Project’s design, the Director has determined that Mark Thomas is the most suitable candidate for the City’s award. The Director requested a proposal from Mark Thomas for the proposed work on Garvey Avenue, and a cost proposal was negotiated. The Director requests City Council approval to enter into an agreement with Mark Thomas in an amount not to exceed $ 1,348,896, for the preparation of PS&E for Garvey Capacity Improvements Project (the “Contract”).
BACKGROUND:
The City received funding from LACMTA to fund the development and construction of the Garvey Avenue Capacity Improvements project, from West Atlantic Boulevard to New Avenue. The Project is approximately 1.7 miles in length.
The Project location is depicted below.
Consent Calendar - 3P
Staff Report
April 16, 2025
Project Location Map
The Project is an eligible SR -710 North Corridor Mobility Improvement approved by the Metro Board of Directors on April 4, 2024 , and contributes to mobility and operational benefits in the SR-710 corridor, between 1-10 and I-210, consistent with the purpose and need of the 710 Gap Closure project.
The Project is anticipated to:
• Improve public transit/bus flow
• Improve pedestrian mobility and safety
• Improve/promote bicycle use by evaluating routes and usage on adjacent streets and in the surrounding area.
• Improve traffic flow, reduce congestion, thus reduce emission of green-house gases. (Traffic congestion on roads not only increases the fuel consumption but consequently leads to increase in carbon dioxide emissions, outdoor air pollution as well as increase in the exposure time of the passengers.) • Promote electric vehicle use by providing EV charges for public use, thus reducing emission of green-house gases.
The City released a Request for Proposals (“RFP”) and received four proposals for the preparation of PS&E for Monterey Pass Road Complete Street Project.
Garvey
Emerson
Newmark
Staff Report
April 16, 2025
The City received proposals from the following consultants:
• Kimley Horn and Associates, Inc.
• NCE
• Mark Thomas
• CR Associates
Following an extensive evaluation process that included interviews and presentation of all firms, the Director selected Kimley-Horn and Associates, Inc. as the most qualified consultant for this work. Mark Thomas was ranked a close second in the evaluation process.
The Garvey Capacity Improvements Project necessitates qualifications closely aligned with those required for the Monterey Pass Complete Street Project. Pursuant to Resolution No. 2025-R3 declaring a local emergency, the City Council authorized the City Manager to by-pass the standard procurement policies. As a result, to facilitate the timely completion of the Garvey Capacity Improvements Project’s design, the Director has determined that Mark Thomas is the most suitable candidate for the City’s award. The Director requested a proposal from Mark Thomas for the proposed work on Garvey Avenue, and a cost proposal was negotiated.
It is recommended that City Council authorize the City Manager to execute an agreement with Mark Thomas in an amount not to exceed $1,348,896, for the preparation of PS&E for Garvey Capacity Improvements Project.
2024-25 STRATEGIC PLAN GOAL:
This Project meet s the City’s goal to maintain, build and modernize infrastructure and facilities to support the current and future need s of our city and community as it aims to improve public transportation, pedestrian and bicyclist mobility and safety, improve traffic flow and reduce greenhouse gas emissions.
FISCAL IMPACT:
The Contract cost will not exceed $1,348,896. The Contract funds are budgeted as part of Capital Improvement Project ( “CIP”) No. 96052, and will be funded through SR 710 grant funding.
Staff Report
April 16, 2025
Respectfully submitted by: Reviewed by:
Shawn Igoe
Director of Public Works
Martha Garcia
Director of Finance
Approved by: Reviewed by:
Inez Alvarez
City Manager
Justin A. Tamayo
Assistant City Attorney
ATTACHMENTS:
1. Mark Thomas Technical Proposal
2. Mark Thomas Cost proposal
3. Mark Thomas Schedule
ATTACHMENT 1
Mark Thomas Technical Proposal
Staff Report
April 16, 2025
GARVEY AVENUE
CAPACITY IMPROVEMENTS
(ATLANTIC TO NEW)
FEBRUARY 27, 2025
City of Monterey Park
REVISED MARCH 3, 2025
PROPOSAL
SUBMISSION DATEPROJECT
PREPARED FOR
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
SCOPE OF WORK
TASK 1 TOPOGRAPHIC SURVEY,
UTILITY RESEARCH
AND PROJECT DATA
COLLECTION
TASK 1.1 PRELIMINARY SITE
INVESTIGATION/
PRELIMINARY PROJECT
DESCRIPTION
Task 1.1.1 PRELIMIN aRY sITE INVE sTIGaTION
Meet with City staff to define and clarify the work plan and project elements.
Mark Thomas will field walk site and inventory visible
utility, topography, drainage, and other notable features to consider in preliminary engineering. Additionally,
Mark Thomas will generate field notes, a 360-degree
photograph log with GIS mapping link, and video
recordings of the field walk. Our team will conduct a
field review of existing curbside/parking conditions along the entire Garvey Avenue corridor (Atlantic Avenue to
New Avenue) that consists of, but not limited to, existing parking, loading areas, restriction areas, trash pickup, and no parking areas.
We will meet with City staff to inventory PCC concrete and asphalt concrete repair areas and existing dead or dying street trees/landscaping areas to be replaced with project improvements.
Task 1.1.2 PRELIMIN aRY PROJECT DE sCRIPTION
Upon completion of the preliminary field investigations Mark Thomas will prepare and submit a preliminary project description which will define the design parameters, typical sections, and potential conflicts.
Task 1.1.3 REsEaRCH aND sE CURE PERTINENT
RECORD MaPs aND as-BUIL Ts
Mark Thomas will obtain available as-built record plans from the City of Monterey Park and County of Los
Angeles, as necessary, for the length of the corridor. This information will be compiled and organized into a records package when complete with research efforts. This also
includes review of the Citywide master plans to incorporate pertinent data into project alternatives.
Task 1.1.4 PERMIT s
Mark Thomas will obtain City encroachment permits
necessary to completesurvey and geotechnical field work.
ASSUMPTIONS
» We have included up to $2,000 as another direct cost
to cover fees associated with securing maps/as-builts
record drawings.
» It is assumed all encroachment permits will be done
as no fee. No rights of entry will be required for either geotechnical work as all borings will be performed
within public right of way maintained by the City or land surveying as California law allows access to properties for surveying and boundary retracement purposes.
DELIVERABLES
» Field Notes
» 360 Degree Photograph Log
» Video Recording
» Preliminary Project Description
» Compiled As-Builts
TASK 1.2 TOPOGRAPHIC SURVEY/
RIGHT OF WAY BASE MAPPING
Task 1.2.1 REsEaRCH & MOBILIZ aTION
Mark Thomas will field walk site and inventory visible utility, topography, drainage, and other notable features. Prior to commencing any surveying/boundary retracement
activities, Mark Thomas will secure available research
from the City, County of Los Angeles and any project
information supplied by the city. The following is included as part of this scope of services:
1. Secure available Parcel Map/T ract Map/Records of
Survey/Corner Records and other record mapping
information from the Los Angeles County Surveyor.
2. Request from the City and County of Los Angeles any
available documentation showing centerline monument
ties, benchmarks, roadway vacation documents, as-built
improvement plans, and building and safety related
permits/land covenants.
Task 1.2.2 REsEaRCH , E sTaBLIsH CONTROL,
aERIaL TaRGETs ( UP TO 18)
sURVEY CONTROL
Mark Thomas will establish horizontal control based on
CCS83, Zone V , and vertical control will be based on NAVD88 Vertical Datum, tied to a local City/County benchmark or to be established from ellipsoid heights via GPS ties to closest CGPS Stations to the site. Mark Thomas to set temporary control points for future design and construction survey within the project limits.
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
aERIaL MaPPING
Once the project control is established, Mark Thomas will establish supplemental horizontal and vertical control necessary for orienting photogrammetric survey. Mark Thomas will
acquire new color stereo image data covering the above- mentioned project area that will be suitable in resolution, scale and image quality for developing key topographic break lines and improvements. Mark Thomas will collect data during the primary data acquisition mission using conventional flight methods. Aerial imagery will be obtained when the ground is not obscured by smog, haze, fog or dust, and when cloud or cloud shadow coverage will not appear in any image.
Refer to Figure below illustrating the general footprint of the topographic data/aerial imagery to be captured and processed.
Magenta areas will include aerial imagery and topographic data/mapping limits.
Mark Thomas will map planimetric feature data in three
dimensions to generate an Aerial T opographic Survey Base Map with aerial imagery background at 1" = 40' scale. Mapped features will generally include roof outlines of buildings and other major structures, tops/toes of channels, edge of pavement for all paved surfaces, manholes, drop inlets, parking areas, curbs/gutters, sidewalks, fences, walls, signs, utility poles, light poles, above ground utility service facilities, storm drain facilities, ditches, streams, trees/tree outlines, dense brush, bulkheads, and other visible improvements at the surface elevation. Mass points and break lines will be collected along all mapped improvements listed above to create continuous contours with a 1-foot interval (5-foot index) and a Digital T errain Model (DTM).
Task 1.2.3 CENTERLINE aND RIGHT-OF-W aY
EsTaBLIsHMENT (LaNDNET )
Mark Thomas will also locate pertinent survey monuments/ cadaster along Garvey Avenue, Emerson Avenue and
Newmark Avenue within the project limits, as needed.
Utilizing the record information gathered in T ask 1.2.1, Mark Thomas will review and analyze the centerline & right of way information obtained and existing survey monuments
located within the Project limits. Mark Thomas will create a LandNet base map in AutoCAD DWG format that includes
street centerline and existing rights-of-way based on
existing record maps, This effort does not constitute a full and complete boundary survey of adjoining land parcels.
The LandNet base map will be used as the basis of existing center lines, rights of way, and record easements for the Project.
Task 1.2.4 TOPOGRaPHIC DEsIGN sUR VEY –
GaRVEY aVENUE
Mark Thomas will perform a topographic survey to
document existing site topography of the Garvey Avenue
project site as shown on the RFP , from Atlantic Boulevard to New Avenue. CONSULTANT to conduct cross-sections at
50' intervals. T opographic survey will extend approximately 500' north and south of the project limits, approximately 100' beyond the BCR/ECR at street intersections, and to approximate right-of-way (back-of-walk to back-of-walk), where accessible. Surface-visible utilities or major features located within 1 foot of back of walk will also be located.
A combination of conventional survey and mobile/
terrestrial laser scanning, if needed, will be conducted on the site area to locate the above ground features. Existing condition features to be collected include but are not
Limits of aerial imagery and topographic data/mapping
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
limited to: faces/corners of buildings, curb and gutter, top of curb & flowline, sidewalk, surface-visible utilities such as pull boxes, hydrants, vaults, etc., trees greater than 6” trunk diameter, grade breaks, crown line, driveways, curb ramps, walls/fences and landscape areas.
Mark Thomas will utilize this information to update existing base mapping and create the final T opographic Survey
base map in AutoCAD DWG format and update the DTM
to be used as the basis of existing improvements for the Project design.
ASSUMPTIONS
» No Title Reports are included in this scope.
» Up to six (6) primary control stations will be located » Up to eighteen (18) aerial ground control targets will be established
» There will be no Caltrans “ ABC” submittal for this project » No Pre or Post-Construction Record of Survey is
included in this scope of services.
» T raffic Control Plans will not be provided for this
task and typical MUTCD exhibits shall be sufficient if
necessary for encroachment permits.
DELIVERABLES
» Record maps, record documents and Deeds acquired in
PDF format
» Project Control, Report and Control Diagram (PDF)
» Aerial topographic mapping in AutoCAD C3D format
(topo and planimetrics)
» Surface DTM in AutoCAD C3D format
» Color orthophoto imagery at 0.15’ GSD in TIFF format
» Monument PNEZD Summary T able of found cadastral
and Mark Thomas control information in PDF format
» Land Net base map in AutoCAD Civil3D and PDF
» Final T opographic base map in AutoCAD Civil3D and
PDF formats. 1"=40', 1' Contour Intervals.
TASK 1.3 UTILITY RESEARCH AND
COORDINATION
Task 1.3.1 UTILITY a LETTER s aND UTILITY B asE
MaP/UTILITY M aPPING
Mark Thomas will verify all utility owners and contacts within the Project limits using Underground Search Alert. Mark Thomas will generate Introductory Letters/Records Requests (Utility letter A) on City letterhead and request utility facility mapping or plans. Follow-ups with each utility owners will occur to verify the existence of any utilities and to secure available records and as-built information. A utility matrix will be developed to document all correspondence and track
conflicts. Utility mapping will be prepared in CAD based upon the utility information received.
Mark Thomas will prepare and send Utility B and C letters to utility owners. Utility B letter will be the Relocation Claim Letter with Utility Conflict Sheets after the 60% submittal.
Utility C letter will be the Notice to Owners Letters after the 90% submittal to appropriate utility owners. Coordination will include preparation of a Utility Matrix that will capture pertinent utility owner contact information and document correspondence/communication with utility owners
throughout issuances of the Introductory A Letters through the Notice to Owner to relocate facilities.
ASSUMPTIONS
» After issuance of the C Letters to Utility Owners, the City will coordinate relocation efforts directly with the Utility Owners.
» Potholing services are excluded from this project
DELIVERABLES
» Utility Introductory Letters
» Utility As-Builts/Records Requests for Utility Base
Mapping
» Preliminary Utility Management Matrix
» Utility Base Map
» Utility B & C Letters
TASK 2 PRELIMINARY DESIGN
TASK 2.1 PROJECT ADMINISTRATION/
MEETINGS
Task 2.1.1 PROJECT aDMINIsTRaTION
Mark Thomas will perform project administration. The tasks will include documentation, meeting management, budget
tracking, scheduling, project task tracking, etc to help the project stay on track.
Task 2.1.2 MEETING s
Upon the notice to proceed, a kickoff meeting and
coordination meeting will be held with the appropriate
team members to establish the key contacts, design
directives protocol, discuss issues, confirm objectives and schedule of deliverables. Follow-up meetings after
the kickoff will be workshops (up to 2) with key City
staff members focused on presenting initial alternatives, results from survey and public input, and planning on
final outreach / presentation efforts. Lastly, our team will conduct bi-monthly (every two weeks) virtual coordination/ check-in meetings with City staff after kickoff meeting throughout the Preliminary Design Phase.
ASSUMPTIONS
» Assumes up to 3 months of bi-monthly coordination
meetings with the City to complete the Preliminary
Design Phase
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
DELIVERABLES
» Progress Reporting
» Meeting Agendas, Exhibits and Minutes
TASK 2.2 TRAFFIC OPERATIONS
ANALYSIS
Under the direction of Mark Thomas, ADVANTEC will
prepare a T raffic Flow and Capacity Improvements Analysis Study using our current Garvey Avenue traffic model that we prepared (in Synchro) from the Citywide ITS/Adaptive- Responsive T raffic Control Improvements project.
This consist of analyzing 11 signalized intersections under the following scenarios:
1. Existing Conditions: Level-of-service (LOS) analysis and queueing analysis (95th percentile) without
improvements
– T o determine adequate left-turn and/or right-turn
pocket lengths
– Other geometric improvements
– Other traffic signal timing and operations
2. Road Diet: LOS analysis and queueing analysis (95th
percentile) improvements
– This will be based on the road diet alternative and
lane configuration/intersection geometry that we will
obtain from Mark Thomas.
3. Future Conditions: LOS and queuing analysis
(with improvements) based on City’s preferred lane
configuration
In addition, we will conduct left-turn phasing analysis for up to 5 intersections.
A technical memorandum or report will be prepared with
an introduction, description of the study area intersection, analysis methodologies, description of existing conditions, data collection, LOS analysis and queuing analysis
for existing, road diet, and future conditions for one
alternative, and recommendations. This will include a left- turn phasing analysis for up to 5 intersections.
We anticipate three submittals (draft, draft-final and final) for the City’s review and approval.
DELIVERABLES
» T raffic flow and capacity improvements analysis study for 11 signalized intersections, left-turn phasing analysis for up to 5 intersections (Draft, draft-final and final submittals).
TASK 2.3 PRELIMINARY CONCEPTS
INITIaL CONCEPT s/INsPIRaTION BOaRDs
Mark Thomas will develop up to four (4) inspiration boards and meet with City staff to screen potential architectural, hardscape, landscape, lighting, site amenities, and potential historical/cultural elements to build into the project prior to developing initial alternatives. These inspiration boards will be used to screen initial elements while survey, existing street and parking conditions, traffic operations, and initial public surveys are being conducted. We will utilize this information to develop two alternatives and develop draft typical sections (up to three per each alternative) of various versions of each alternative. Concepts will consist of 1" = 20' scale Geometric Approval Drawings (GADs) for both
alternatives that include the following:
» Existing topographic/rights of way/centerline alignments. » Geometric improvements including roadway, raised
median, sidewalks, striping, curb ramps, driveways, curb extensions.
» Preliminary location of landscaping/irrigation
improvements.
» Recommendations on intersection improvements based
upon the T raffic Corridor Study recommendations.
» Typical cross sections between main intersections.
» Architectural, site amenities, hardscape, wayfinding, and other decorative features to enhance Garvey Avenue.
» Preliminary Pedestrian and Street Light Concepts
» Preliminary Electric Vehicle (EV) Charging Station
Conceptual Plans (up to 1 EV charging stations on-street and 1 off-street
Mark Thomas will also develop Preliminary Engineer’s
Estimates of Probable Costs for each of the two alternatives.
It is assumed up to one (1) draft submittal will be provided to the City for review, and Mark Thomas will update based upon City comments and provide one (1) final submittal
prior any public outreach. After completion of initial public outreach survey results and the community forum, Mark
Thomas will update both GADs and Preliminary Engineer’s Estimate of Probable Costs for each alternative as one final draft for the City prior to the selection of the preferred alternative.
DELIVERABLES
» Inspiration Boards – 30"x42" (Up to 4) (One Submittal) » Geometric Approval Drawings (GADs) – Up to two (2)
alternatives (Draft, Final Draft, and Final)
» Preliminary Engineer’s Estimate of Probable Costs – Up to two (2) alternatives (Draft, Final Draft, and Final)
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
TASK 2.4 ENVIRONMENTAL
DOCUMENTATION
Under direction of Mark Thomas, WEBB will prepare
a Notice of Exemption (NOE) with the Initial Study (IS) Checklist as backup in compliance with the requirements of the 2025 California Environmental Quality Act (CEQA), California Public Resources Code Sections 21000 et seq., CEQA guidelines, Title 14, California Code of Regulations 15000 et seq., and the City’s CEQA procedures.
WEBB will submit the NOE and IS to the City for two (2) rounds of administrative review and revisions. No hard
copies are included. It is assumed the City will file the NOE with the County Clerk and State Clearinghouse once the
City approves the Project.
ASSUMPTIONS
» Based on the nature of the project improvements (i.e. no capacity enhancements and the consistency with
recently adopted City General Plan information), no
technical studies are included for this project and its expected a Notice of Exemption (NOE) will be the
appropriate CEQA document to clear this project.
DELIVERABLES
» NOE with Initial Study or IS/MND, MMRO and NOD
TASK 2.5 PUBLIC OUTREACH
COLLaTERaL MaTERIaLs
Under the direction of Mark Thomas, Arellano and
Associates will develop high-quality, accessible
multilingual collateral materials designed to ensure clear communication and inclusivity for all community members.
These materials will provide essential project information, answer common inquiries, and facilitate meaningful public participation. Collateral materials include:
» Project Fact Sheet: A visually engaging, easy-to-
understand document summarizing the project’s
purpose, objectives, timeline, key considerations, and
opportunities for public involvement, including a project map highlighting the proposed improvement locations.
All outreach materials will be professionally designed
and made available in English, Mandarin and Spanish,
and up to two additional languages if needed, to ensure accessibility and equitable communication with diverse
community members. Collateral materials will also include a short link and QR code to the project website for easy access to additional information and updates.
WEBsITE
Our team will design, develop, and maintain a user-friendly, accessible project website and StoryMap to serve as a
central hub for public information and engagement. The
website will provide key project details, timelines, outreach materials, and updates, ensuring transparency and easy
access to information for all stakeholders. It will be optimized for desktop and mobile use, and will be available in English, Mandarin, and Spanish to enhance accessibility.
POP-UP EVENT s
Our team will conduct up to four (4) pop-up events,
including at least one before the virtual community
meeting, to maximize outreach and ensure broad
community participation. These events will be held at high- traffic locations nearby the project corridor such as transit hubs, farmers’ markets, community centers, and local
events to engage residents in informal, accessible settings.
Pop-up events will serve as an opportunity to raise
awareness about the study, gather preliminary input, and invite community members to upcoming public meetings.
Our team will utilize interactive engagement tools, such as surveys, comment boards, and visual displays, to
encourage participation and capture diverse perspectives.
VIRTUaL COMMUNITY MEETING
Our team, in close collaboration with the project team
and the City, one (1) virtual community meeting to gather stakeholder feedback on the proposed improvements
for the project area. T o ensure successful execution, our team will coordinate and implement key tasks, including planning, outreach, facilitation, and post-meeting analysis.
VIRTUaL LOGI sTICs
Our team will manage all logistical aspects of the virtual community meeting, including platform selection, technical setup, multilingual accessibility, attendee registration, moderation, and live facilitation, while also offering live interpretation in Spanish and Mandarin, live polling and digital engagement tools to enhance participant interaction and feedback collection.
NOTIFICaTIONs
T o ensure broad awareness and maximize community
participation, Our team will implement a comprehensive, multi-channel notification strategy. This approach will combine traditional outreach methods with digital
engagement tools to effectively reach stakeholders,
businesses, and residents in the project area, including:
» Mailed Notices: Postcard notifications will be sent to occupants and parcel owners within a ¼-mile radius of
the project corridor.
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
» Door-to-Door Canvassing: Outreach teams will visit
businesses and residences along the corridor and on
side streets up to 1,000 feet from the alignment to
distribute meeting information and answer questions.
» Extended Outreach Toolkit: AA will develop a copy-
paste-ready outreach toolkit with project graphics,
making it easy for stakeholder organizations to share
meeting details and raise awareness.
» Social Media Content Calendar: A structured
content calendar will be created for the City to promote community meetings across social media platforms.
» Email Blasts: Up to four targeted e-blasts will be sent to the project’s stakeholder list to reinforce meeting
awareness and encourage participation.
MaTERIaLs
Our team will collaborate with the City to develop
comprehensive meeting materials that effectively
communicate project details and facilitate stakeholder
engagement. These materials will include a meeting agenda, PowerPoint presentation, sign-in sheets, up to 5 exhibit boards, and comment cards for stakeholders to provide
feedback to the technical team. All event materials will be translated into Spanish, Mandarin, and up to two additional languages if needed to ensure accessibility and inclusivity. sUMMaRY REPORT
Following the community meeting, our team will prepare
a comprehensive summary report detailing attendance
metrics, stakeholder feedback, key discussion points, and recommendations for enhancing outreach strategies in future project phases. This report will serve as a valuable reference for refining engagement efforts and ensuring community
input is effectively integrated into project development.
ONLINE PUBLIC sURVEYs
Our team, with support from the City, will create two (2) online public surveys. AA will administer the surveys,
integrating them into digital notifications, social media, and in-person outreach, with multilingual translations in Spanish, Mandarin, and up to two additional languages to ensure broad accessibility. Each survey will remain open for at least 30 days, targeting 500 responses, with results analyzed and documented in the final project report to
guide decision-making.
» The first survey will be distributed before the virtual community meeting to assess community sentiment,
thoughts, and opinions on potential improvements.
» The second survey will be released after the virtual
community meeting to gather public input on ranking
the proposed project alternatives. The survey results
will be analyzed and included in the final project
documentation report to help guide decision-making.
PUBLIC PRE sENTaTIONs
Mark Thomas will support the City in the development of power point presentation material (at the direction of the City) and attend up to one (1) public presentation to City Council or Planning Commission to present final screened alternatives. If necessary, Mark Thomas can help the City co-lead the presentation.
DELIVERABLES
» Project Fact Sheet and FAQs in English, Mandarin and
Spanish, and up to 2 additional languages as needed.
» Development and maintenance of a user-friendly,
accessible project website with StoryMap.
» A summary report of each pop-up event, including key
findings and community feedback.
» A well-coordinated, accessible, and inclusive virtual community meeting.
» A comprehensive community outreach campaign,
including mailed notices, door-to-door canvassing,
an extended outreach toolkit, a social media content
calendar, and targeted email blasts to maximize
awareness and participation in the community meetings.
» Comprehensive, multilingual meeting materials,
including an agenda, PowerPoint presentation.
» Comprehensive community summary report.
» Preparation of Presentation Materials in PowerPoint
format and Attendance of up to one (1) public
presentation meeting at the direction of the City.
TASK 3 FINAL DESIGN –
PREPARATION OF PS&E
(PLANS, SPECIFICATIONS
& ESTIMATE)
TASK 3.1 PROJECT ADMINISTRATION/
MEETINGS
Task 3.1.1 PROJECT aDMINIsTRaTION
Mark Thomas will perform project administration. The tasks will include documentation, meeting management, budget, scheduling, project task tracking, etc to help the project stay on track.
Task 3.1.2 MEETING s
Upon the approval of the preliminary design, 60% design, 90% design, and final design comment review meetings,
will be held with the appropriate team members to review city/agency comments, discuss design issues, and develop the project's PS&E. Lastly, our team will conduct bi-monthly (every two weeks) virtual coordination/check-in meetings with City staff after completion of the Preliminary Design Phase throughout the Final Design Phase.
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
Task 3.1.3 aDDITION aL PREsENTaTION
MaTERIaLs
Prepare additional exhibits/maps in support of staff, City Council or outreach meetings (up to one presentation).
ASSUMPTIONS
» Assumes up to 8 months of bi-monthly coordination
meetings with the City to complete the Final Design
Phase.
DELIVERABLES
» Progress Reports
» Meeting Agendas, Exhibits and Minutes
» Presentation Materials
TASK 3.2 60% DESIGN PLANS
Mark Thomas will develop the following improvement
plans for the 60% Submittal based on comments provided
by the City from the 30% submittal:
» Title Sheet (1 sheet)
» Construction Notes (1 sheet)
» Survey Control Plan (1 sheet)
» Typical Sections (2 sheets)
» Layout Sheets (7 sheets), 1"=20' (double stacked)
» Curb Ramp/Curb Extensions (9 Sheets), 1"=1'’
(54 locations)
» Driveway Details (5 Sheets), 1"=10' (36 locations)
» Construction Details (4 sheets), 1"=10'
» Drainage Plans/BMP Details (3 sheets), 1"=20'
» Signing and Striping Plan (10 sheets), 1"=40'
(double stacked)
» T raffic Signal Improvement Plans
(3 intersections and 4 sheets), 1"=20'
» Landscaping and Irrigation Detail (6 sheets)
» Landscaping Plans (9 sheets), 1"=20'
» Irrigation Plans (10 sheets), 1"=20'
ASSUMPTIONS
» It is generally assumed that only striping plans for new class III bikeways and signage will be needed for Emerson Avenue and Newmark Avenue. Layouts, curb ramp/
curb extension/driveway details, drainage improvements, signals, and landscaping/irrigation are assumed only to apply to Garvey Avenue improvements.
» Based upon results of the City’s Pavement Management
Plan, it was assumed geotechnical investigations
are not needed for the project as they are generally
rated excellent along Garvey Avenue and that asphalt
concrete improvements will be limited to either
slurry seal repair, grind and overlay for a surface
course treatment, or slot cut / full depth base course
repair when installing new curb and gutter or other
improvements adjacent to the existing roadway.
» The 60% Plans will be based upon final comments
and directions after the City has selected the preferred alternative.
» The Final Design of planting and irrigation will
include design of planting and irrigation within the
street medians, and site design construction details
of site improvements such as placemaking features,
outdooring dining, streetscape furnishings, bus stops,
planting palette, wayfinding, and monumentations, etc.
Planting and irrigation on both sides of Garvey Avenue
are assumed to be protected in place and not included
in this base scope.
» Draft planting schedule and planting plans, showing
plant locations with hatch patterns only, and
» Draft irrigation schedule and irrigation plan showing water point of connection, mainline layout, conduits
and valve manifold locations.
» Schematic level details of amenities and site features at this submittal.
» We have included up to $1,000 for testing of nutrients in existing soils over approximately 3 locations as an Other Direct Cost.
DELIVERABLES
» 60% Design Plan Submittal
TASK 3.3 90% DESIGN PLANS
Mark Thomas will develop/update the following
improvement plans for the 90% Submittal based on
comments provided by the City from the 60% submittal:
» Title Sheet (1 sheet)
» Construction Notes (1 sheet)
» Survey Control Plan (1 sheet)
» Typical Sections (2 sheets)
» Layout Sheets (7 sheets), 1" = 20'
(double stacked)
» Curb Ramp/Curb Extensions (9 Sheets), 1"=10'
(54 locations)
» Driveway Details (5 Sheets), 1"=10' (36 locations)
» Construction Details (4 sheets), 1"=10'
» Drainage Plans/BMP Details (3 sheets), 1"=20'
» Signing and Striping Plan (10 sheets), 1"=40':
(double stacked)
» T raffic Signal Improvement Plans
(3 intersections & 4 sheets), 1"=20'
» Landscaping and Irrigation Detail (6 sheets)
» Landscaping Plans (9 sheets), 1"=20'
» Irrigation Plans (10 sheets), 1"=20'
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
DELIVERABLES
» 90% Design Plan Submittal and Response to Comments
TASK 3.4 100% DESIGN PLANS
Mark Thomas will update the 90% improvement plans
based upon the comments provided from the City based
upon review of the 90% submittal. No new plans are
anticipated for this submittal.
ASSUMPTIONS
» It is assumed no other jurisdictional approvals or
permits (i.e. County, Flood Control, etc.) are needed for this project and were excluded.
DELIVERABLES
» 100% Design Plan Submittal and Response to Comments
TASK 3.5 SPECIFICATIONS
We will prepare specifications packages using the latest APWA Standard Specifications for Public Works Construction (Greenbook) 2024 and consistent with the current City
format. We anticipate the City will provide the boilerplate contract documents to be included in the specifications package. We will work with the City on assembling the entire contract document package. Specifications will be provided starting at the 60% submittal, and with the 90% and 100% submittals that include a response to comments from
subsequent submittals.
ASSUMPTIONS
» Specifications submitted with the 60% will be an outline of technical specifications, special provisions, and bid items only. Detailed specifications will be submitted
starting at the 90% submittal.
DELIVERABLES
» Project Special Provisions/T echnical Specifications
(60%, 90%, 100%)
TASK 3.6 ESTIMATE OF PROBABLE
COSTS
A cost estimate will be prepared to inform the City of the upcoming financial obligation and to provide an engineer’s estimate as a basis for the design. The estimate will show quantities and unit prices for each work item along with appropriate mobilization and contingency costs. We will research the latest unit prices available and consult with the City on specific prices and use our own information from other recent bids as available to ensure the unit prices are current. We will also coordinate and conduct value
engineering study/analysis for any proposed improvements during the design. Estimate of Probable Costs will be
provided starting at the 65% submittal, and with the 90% and 100% submittals that include a response to comments from subsequent submittals.
DELIVERABLES
» Estimate of Probable Costs (60%, 90%, 100%)
TASK 3.7 UTILITY POTHOLES (10)
Mark Thomas has included up to $15,000 in other direct
costs to conduct utility potholing at approximately 10
locations along Garvey Road (primarily were signal pole foundations may exist). Prior to conducting any utility potholing, Mark Thomas will develop a Utility Pothole Plan in 24" x 36" layout format illustrating location, surface elevations, utility types and owners for the proposed
pothole location for City review and concurrence. Mark Thomas will update location of potholes after City’s review of the draft Utility Pothole Plan and coordination with a utility pothole company to pothole up to ten (10) locations.
Upon receiving the Utility Pothole Summary Report, Mark Thomas will update the Utility Pothole Plan and include as an exhibit to the Project Specifications as an attachment.
ASSUMPTIONS
» Site-specific traffic control plans are not required; WATCHBOOK will be used for traffic control plans.
» It is assumed no hot patch repair will be necessary to repair conditions.
» This work will occur under a no fee encroachment
permit, no permit or any other fees were included in
this task.
DELIVERABLES
» Utility Pothole Plans (Draft and Final Submittals), Utility Pothole Report and up to ten (10) Utility Potholes.
TASK 3.8 PEDESTRIAN AND STREET
LIGHTING DESIGN PS&E (90%
AND 100%)
sTREET LIGHTING DE sIGN PLaNs ( 6 sHEETs)
Under Mark Thomas’s direction, ADVANTEC will
prepare pedestrian and lighting plans along Garvey
Avenue between Atlantic Boulevard and New Avenue
(approximately 1.5 miles) within the sidewalk and median based on the approved lighting analysis.
The plans will include as-built information, utilities, existing/ proposed base mapping, and all existing and proposed
pedestrian and street lighting poles, luminaires, pull boxes, conduit, service cabinets, and service point locations.
The plans will include pedestrian and street lighting pole
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
schedules, conductor schedules, wiring diagrams, construction notes, and any details necessary to facilitate the installation and construction of the street lighting improvements and as required by the City. Voltage drop calculation will also be conducted in order to determine the proper conductor sizes.
The street lighting plans will include the specified border, title block, signature block and will be prepared in AutoCAD at 1"=40' scale with blow-ups at 1"=20' scale and in accordance with standards set forth by the City. Based on our assessment of the proposed improvements, we have determined this will require approximately 6 plan sheets.
In addition, our team will show up to 19 electrical connections in the median for lighting for holidays/events. These electrical connections will be incorporated into pedestrian and street lighting plans. The electrical connections will be designed as a separate system (i.e. circuit) from the pedestrian and street lighting, but we will use the same conduits and pull boxes as needed to facilitate the cable routing. Our team will provide voltage drop calculations, line diagrams, and separate circuit breakers for this improvement.
sTREET LIGHTING DET aIL sHEETs PLaNs ( 3 sHEETs)
Under Mark Thomas’s direction, ADVANTEC will prepare pedestrian and streeting lighting details sheets that include the type of pedestrian and street lighting fixtures, mounting details, foundation details, luminaires, service enclosure and circuit breaker details, and voltage drop and load calculations. We have determined this will require approximately 3 plan sheets. sTREET LIGHTING TECHNIC aL sPECIFIC aTIONs
Under Mark Thomas’s direction, ADVANTEC will prepare the project T echnical Specifications and Bid Documents for the proposed pedestrian and street lighting improvements based on the City and SCE requirements; Caltrans Standard Plans and Specifications and/or the GREENBOOK. The technical specifications will include a project description, preparation of bid schedules, bid item descriptions, payment methods, technical specifications, and any specification detail sheets or standard plans.
sTREET LIGHTING CON sTRUCTION QU aNTITIEs aND ENGINEERING E sTIMaTEs Under Mark Thomas’s direction, ADVANTEC will prepare construction quantity take-offs and construction cost estimates for the proposed pedestrian and street lighting improvements. The unit costs will be based on current cost data and historical cost data associated with the identified bid items. Preliminary and final quantities and construction cost estimates will be provided. sOUTHERN C aLIFORNI a EDIsON (sCE ) COORDIN aTION F OR sTREET LIGHTING Under Mark Thomas’s direction, ADVANTEC will coordinate with SCE for design and installation of new street lighting poles, luminaires, conduit, conductors, pull boxes, and service cabinets along the locations shown below.
Under Mark Thomas’s direction, ADVANTEC will coordinate with SCE to determine the service point location and feed to new street lighting service cabinet/enclosure. This typically requires filling out a SCE costumer service request form and coordinating design requirements including potential design from SCE (conductors, conduit, pull boxes, etc.). Due to the lengths and locations of the roadway segments, it is assumed that this project will require up to 3 different service points.
T o help expedite the process, this requires early coordination with SCE staff, and will be one of our first orders of work. Our coordination efforts under this task will minimize delays during construction.
SHEET DESCRIPTION
SEGMENTS
DISTANCE (MI) SCE SERVICE
POINTSFROM TO
Garvey Avenue
Street Lighting Plan
with Wiring Diagrams Atlantic Blvd Ramona Ave 0.5 1
Street Lighting Plan
with Wiring Diagrams Ramona Ave Alhambra Ave 0.5 1
Street Lighting Plans
with Wiring Diagrams Alhambra Ave New Avenue 0.5 1
Total 1.5 3
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
DELIVERABLES
» Pedestrian and Street Lighting Improvement Plans (9 Sheets), T echnical Specifications, and Construction Quantity T ake-offs and Construction Cost Estimates. Submittals will be provided at 90%, and 100%. Final submittals will include electronic files (AutoCAD, Word, Excel, PDF).
» SCE Coordination for up to 3 service points.
TASK 3.9 ELECTRIC VEHICLE (EV) CHARGING STATION PS&E (90% AND 100%) ELECTRIC VEHICLE (EV) CH aRGING sTaTION DEsIGN PLaNs ( 6 sHEETs) Under Mark Thomas’s direction, ADVANTEC will prepare Electric Vehicle Charging Station Design plans for up to 4 EV charging stations at a location per the City’s approval. It is assumed that Mark Thomas will prepare any site civil demolition and improvement plans.
After approval of the preliminary site improvement plans, our team will prepare the design plans and details at 90%, 100%, and final design package submittals. The project plans will conform to the City’s requirements and will be prepared in AutoCAD on 24"x36" City’s title block, at 1"=20' scale with blow-up details at 1"=10' scale as needed. The PS&E will be in conformance with the latest editions of Caltrans Standard Specifications and Standard Plans; Standard Specifications for Public Works Construction (Greenbook); California Manual on Uniform T raffic Control Devices (CAMUTCD) and applicable design standards. All plans will be prepared by a registered Civil Engineer in the State of California.
Based on our assessment of the proposed improvements and associated details, we have determined this will require approximately 8 plan sheets. The table below provides a breakdown of the number of sheets, the types of plans, scale per plan, and work or information associated with each plan.
The following summarizes the layout for each plan type and details associated with each sheet:
DESCRIPTION SCALE # OF SHEETS
EV Charging Station Construction Notes and Legend NA 1
Site Electrical Power Plan 1"=20' 1
Electrical Detail Plan NA 1
Other Electrical Details
Electrical Details: Charger Stand Detail, Charger Post Anchor Detail, Bollard Detail, and T rench Backfill Detail NA 1 Electrical Details: Equipment Pad Construction Detail, Stanchion Mounted Panel Detail, and Stanchion Mounted Post Detail
NA 1
Electrical Details: Utility T ransformer Pad Detail, Utility T ransformer Pad Grounding Detail, and Switchboard Service Detail
NA 1
Electrical Details: One-line Diagram, Voltage Drop Calculations - Feeder and Branch Circuits, and NEC Load Calculations
NA 1
Electrical Details: Panelboard Schedule, and Conduit/Conductor Schedule NA 1 Total 8
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
EV CHaRGING sTaTION C ONsTRUCTION NOTEs aND
LEGEND
Under Mark Thomas’s direction, ADVANTEC will prepare a
construction notes and legend sheet. This sheet will include construction notes and legend associated with the project improvements and symbols shown on the sheets.
sITE ELECTRIC aL POWER PL aN
Under Mark Thomas’s direction, ADVANTEC will prepare
Site Electrical Power Plan for the EV charging stations including, but not limited to the transformers, switchgear cabinets, EV charging stations, power and load schedules, and connectivity diagrams, legend, and construction notes as needed.
ELECTRIC aL DETaILs
Under Mark Thomas’s direction, ADVANTEC will prepare an electrical detail cover sheet including electrical detail sheets for the work related to the project improvements:
» Detail Sheet: Charger Stand Detail, Charger Post
Anchor Detail, Bollard Detail, and T rench Backfill Detail » Detail Sheet: Equipment Pad Construction Detail,
Stanchion Mounted Panel Detail, and Stanchion
Mounted Post Detail
» Detail Sheet: Utility T ransformer Pad Detail, Utility T ransformer Pad Grounding Detail, and Switchboard
Service Detail
» Detail Sheet: One-line Diagram, Voltage Drop
Calculations - Feeder and Branch Circuits, and NEC
Load Calculations
» Detail Sheet: Panelboard Schedule, and Conduit/
Conductor Schedule
EV CHaRGING sTaTION(s) TECHNIC aL
sPECIFIC aTIONs
Under Mark Thomas’s direction, ADVANTEC will
develop technical specifications that include a project description, preparation of bid schedules, bid item
descriptions, payment methods, special provisions,
technical specifications, and any specification detail sheets or standard plans based on latest Caltrans Standard
Specifications. ADVANTEC will include specifications for all electrical components, as well as requirements, defining the contractor commissioning and decommissioning of the system. These specifications will address NEC requirements related to EV charging stations.
EV CHaRGING sTaTION(s) C ONsTRUCTION
QUaNTITIEs aND ENGINEERING E sTIMaTEs
Under Mark Thomas’s direction, ADVANTEC will prepare
construction quantity take-offs and construction cost
estimates for the proposed pedestrian and street lighting improvements. The unit costs will be based on current cost data and historical cost data associated with the identified bid items. Preliminary and final quantities and construction cost estimates will be provided.
sCE sERVICE POINT COORDIN aTION, RULE 29
aPPLICaTION, aND PROCEssING
Under Mark Thomas’s direction, ADVANTEC will coordinate with SCE to determine the service point location for the switchgear cabinets and EV Charging Stations. This includes preparation of SCE for Rule 29 application, completion of the Customer Project Information Sheet (CPIS), submitting other required documentation and forms, and providing design
file submittals for SCE’s design. The following summarizes the steps required steps per SCE:
Step 1. Field Verification Review (FVR) and completion of the Customer Project Information Sheet (CPIS)
Step 2. Preliminary Engineering Study
Step 3. Preliminary Design Phase
Step 4. Final Design Phase
Step 5. Requirements Phase
Step 6. SCE Civil Construction
Step 7. Final Applicant Requirements
Step 8. SCE Electrical Construction
Step 9. Applicant Confirmation
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
T o help expedite the process, this requires early
coordination with SCE staff, and will be one of our first orders of work. Our coordination efforts under this task will minimize delays during construction.
ASSUMPTIONS
» Our proposal does not include any SCE application
processing, SCE design, and associated fees.
DELIVERABLES
» Electric Vehicle (EV) Charging Station Plans (8 Sheets), T echnical Specifications, and Construction Quantity
T ake-offs and Construction Cost Estimates. Submittals
will be provided at 90%, and 100%. Final submittals will include electronic files (AutoCAD, Word, Excel, PDF).
» SCE Coordination and preparation of SCE for Rule
29 application, completion of the Customer Project
Information Sheet (CPIS), submitting other required
documentation and forms, and providing design file
submittals.
TASK 4 BIDDING PHASE
SERVICES
TASK 4.1 ATTEND PRE-BID MEETING
Mark Thomas will attend pre-bid meeting during bidding. 1 (one) meeting is anticipated.
TASK 4.2 RESPOND TO BID QUESTIONS
Mark Thomas will provide assistance, as required, to the City during bidding of the project. The work includes answering questions from prospective bidders (up to 10 RFIs)
TASK 4.3 BID COSTS REVIEW
Mark Thomas will support the City in reviewing bid costs/ schedule of values of 3 low bidders and informing City if the costs are in line with estimates.
ASSUMPTIONS
» Design services during construction (i.e. review of
submittals, RFIs, requests for clarification, meetings
with the Contractor, etc.) will be provided as a future amendment and are excluded from this scope of services
DELIVERABLES
» Attend Pre-Bid Meeting (up to 1))
» Responses to RFIs (up to 10)
» Bid Costs Review
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
Sr. Project Manager
Technical Lead
Project Engineer
Design Engineer II
Design Engineer I
Survey Division Manager
Survey Manager II
Project Surveyor II
Lead Survey Technician
*2-Person Crew (OE 12)
LAUD Division Manager
LAUD Project Manager
Landscape Designer II
Landscape Designer I
Project Accountant
Sr. Project Coordinator
Sr. Graphic Designer
Webb
ARELLANO
Advantec
$300 $240 $170 $155 $125 $350 $270 $210 $150 $395 $285 $220 $135 $110 $145 $170 $185
1.0 TOPOGRAPHIC SURVEY, UTILITY RESEARCH AND PROJECT DATA
COLLECTION
1.1 Preliminary Site Investigation / Preliminary Project Description 6 12 44 144 16 16 238 $35,840 - - - $35,840
1.2 Topographic Survey/ Right of Way Mapping
1.2.1 Research, Establish Control, Aerial Targets (Up to 18) 2 4 8 16 24 54 $15,340 - - - $15,340
1.2.2 Establish Centerline and Record ROW Lines (LandNet) 2 4 24 24 72 126 $38,860 - - - $38,860
1.2.3 Topographic Design Survey - Garvey Avenue 4 16 4 10 40 110 120 304 $79,080 - - - $79,080
1.3 Utility Research and Coordination 4 38 152 194 $26,420 - - - $26,420 Subtotal Phase 1 6 16 86 0 312 8 18 72 150 216 0 16 16 0 0 0 0 916 $195,540 $0 $0 $0 $195,540
2.0 PRELIMINARY DESIGN
2.1 Project Administration / Meetings 8 24 40 4 8 8 92 $18,360 - - $12,180 $30,540
2.2 Traffic Operation Analysis 4 20 24 $3,180 - $64,840 $68,020
2.3 Preliminary Concepts 40 160 8 52 140 240 640 $85,820 - - $28,990 $114,810
2.4 Environmental Documentation 8 12 20 $2,860 $48,300 - - $51,160
2.5 Public Outreach 8 16 16 24 8 8 20 $18,500 $68,500 - $87,000 Subtotal Phase 2 16 40 108 0 216 0 0 0 0 0 8 64 148 240 8 8 20 776 $128,720 $48,300 $68,500 $106,010 $351,530
3.0 FINAL DESIGN
3.1 Project Administration / Meetings 36 40 80 4 16 16 192 $39,920 - - - $39,920
3.2 60% Design Plans 16 60 294 336 860 4 20 80 140 1810 $260,500 - - $9,820 $270,320
3.3 90% Design Plans 12 40 80 80 420 4 24 100 200 960 $133,620 - - $3,700 $137,320
3.4 100% Design Plans 4 8 44 120 4 16 60 120 376 $51,560 - - $3,700 $55,260
3.5 Specifications 8 12 72 4 18 114 $20,830 - - $4,680 $25,510
3.6 Estimate of Probable Costs 4 24 40 120 6 24 218 $33,320 - - $2,280 $35,600
3.7 Utility Potholes (Up to 10) 4 8 24 2 4 12 20 8 2 2 86 $16,410 - - $16,410
3.8 Pedestrian and Street Lighting Design PS&E (9 sheets) 8 20 2 2 32 $4,490 - - $40,740 $45,230
3.9 Electric Vehicle (EV) Charging Station PS&E (8 Sheets) 8 20 2 2 32 $4,490 - - $48,440 $52,930 Subtotal Phase 3 80 188 634 416 1584 2 4 12 20 8 12 74 282 460 22 22 0 3820 $565,140 $0 $0 $131,636 $696,776
4.0 BIDDING PHASE SERVICES
4.1 Attend Pre-bid Meeting 2 4 4 10 $2,160 - - - $2,160
4.2 Respond to Bid Questions (10) 2 16 10 28 $5,520 - - $2,580 $8,100
4.3 Bid Costs Review 2 20 6 28 $5,320 - - - $5,320 Subtotal Phase 4 6 0 40 0 0 0 0 0 0 0 0 20 0 0 0 0 0 66 $13,000 $0 $0 $2,580 $15,580 TOTAL HOURS 108 244 868 416 2112 10 22 84 170 224 20 174 446 700 30 30 20 5578 OTHER DIRECT COSTS $56,100 $3,000 $13,000 $17,370 $89,470 TOTAL COST $32,400 $58,560 $147,560 $64,480 $264,000 $3,500 $5,940 $17,640 $25,500 $88,480 $5,700 $38,280 $60,210 $77,000 $4,350 $5,100 $3,700 $958,500 $51,300 $81,500 $257,596 $1,348,896 COST PROPOSAL FOR PROJECT SCOPE: Monterey Park - Garvey Avenue Capacity Improvements (Atlantic to New) TOTAL COSTTotal
Hours
Total MT
Cost
3/3/2025
Engineering & Planning District Management Surveying
Intern $80 * Inspector - Apprentice $90 Survey Division Manager $350 Technician $110 * Inspector $110 Survey Manager II $270 Design Engineer I $125 * Sr. Inspector $140 Survey Manager I $240 Design Engineer II $155 Assistant Sanitary Engineer $145 Project Surveyor III $250 Sr. Technician $175 Associate Sanitary Engineer $180 Project Surveyor II $210 Civil Engineering Designer $190 Sanitary Project Engineer $190 Project Surveyor I $205 Project Engineer $170 Sr. Sanitary Project Engineer $225 Asst Surveyor III $175 Sr. Project Engineer $225 Operations Manager $240 Asst Surveyor II $150 Sr. Technical Engineer $205 Deputy District Manager $310 Asst Surveyor I $140 Project Manager $240 District Manager-Engineer $350 Survey Specialist III $210 Technical Lead $240 Survey Specialist II $170
Sr. Project Manager $300 Project Support/Coordination Survey Specialist $150 Sr. Technical Lead $285 Project Assistant $90 Lead Survey Technician $150 Engineering Manager $355 Technical Writer $120 Survey Technician III $155 Design Manager $350 Sr. Project Assistant $145 Survey Technician II $150 Sr. Engineering Manager $410 Project Coordinator $140 Survey Technician I $90 Principal $480 Graphic Designer $135 SUE Program Manager $285 Sr. Technical Writer $130 * Chief of Party (OE3) $220
Construction Management Project Accountant $145 * Instrumentperson (OE3) $220 Office Engineer $205 Sr. Project Coordinator $170 * Chainperson (OE3) $215 * Asst. Resident Engineer $225 Sr. Graphic Designer $185 * Apprentice (OE3) $145 * Inspector - CM $220 Sr. Graphic Manager $220 * 2-Person Crew (OE3) $375 Resident Engineer $300 Project Accountant Manager $220 * 3-Person Crew (OE3) $565 Project Manager - CM $300 * Utility Locator (North) $190 Sr. Resident Engineer $335 Landscape Architecture/Urban Design * Chief of Party (OE12) $240 Division Manager - CM $400 Landscape Intern $85 * Instrumentperson (OE12) $220 Area Manager - CM $290 Landscape Designer I $110 * Chainperson (OE12) $205 Landscape Designer II $135 * Apprentice (OE12) $175
Planning Landscape Architect $155 * 2-Person Crew (OE12) $395 Planner I $120 Sr. Landscape Architect $180 * 3-Person Crew (OE12) $645 Planner II $155 LAUD Project Manager $220 * Utility Locator (South) $240 Sr. Planner $190 Sr. LAUD Project Manager $270
LAUD Division Manager $285
Grant Writing
Funding Specialist $175 Special Services
Sr. Funding Specialist $230 Expert Witness $520
Funding Manager $335 Strategic Consulting $520
MARK THOMAS & COMPANY, INC. RATE SCHEDULE
EXPIRES JUNE 30, 2025
Reimbursables including, but not limited to; reproductions, delivery and filing fees; outside consultant fees; and survey field expenses will be billed at Cost Plus 5% . Mileage will be billed per current IRS Rate .
This rate schedule expires June 30, 2025; rates are subject to escalation with new hourly rate schedule as of July 1, 2025. * These charge rates are subject to Prevailing Wage laws and Union contract.
RATE SCHEDULE (A) | PAGE 1 OF 1
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
SCHEDULE
ID Task Name Duration Start Finish
1 GG aa rr vv ee yy AA vv ee nn uu ee CC aa pp aa cc ii tt yy II mm pp rr oo vv ee mm ee nn tt ss 66 33 22 dd aa yy ss WW ee dd 33 // 11 99 // 22 55 TT hh uu 88 // 11 99 // 22 77 2 AA dd mm ii nn ii ss tt rr aa tt ii oo nn // CC oo nn tt rr aa cc tt ss 11 22 dd aa yy ss WW ee dd 33 // 11 99 // 22 55 TT hh uu 44 // 33 // 22 55 3 City Council Award 1 day Wed 3/19/25 Wed 3/19/25
4 Notice to Proceed 5 days Thu 3/20/25 Wed 3/26/25
5 Kick-Off Meeting 1 day Thu 4/3/25 Thu 4/3/25
6 TT aa ss kk 11 -- TT oo pp oo gg rr aa pp hh ii cc SS uu rr vv ee yy ,, UU tt ii ll ii tt yy RR ee ss ee aa rr cc hh aa nn dd PP rr oo jj ee cc tt DD aa tt aa CC oo ll ll ee cc tt ii oo nn 11 11 00 dd aa yy ss TT hh uu 33 // 22 00 // 22 55 WW ee dd 88 // 22 00 // 22 55 7 Project Management/Admin/Meetings 105 days Thu 3/27/25 Wed 8/20/25 8 Research & Investigation 10 days Thu 3/27/25 Wed 4/9/25 9 Preliminary Site Investigation 5 days Thu 3/27/25 Wed 4/2/25 10 Project Walk 5 days Thu 3/27/25 Wed 4/2/25
11 As-Built/Record Map Search 10 days Thu 3/27/25 Wed 4/9/25 12 Utility Coordination 95 days Thu 3/20/25 Wed 7/30/25 13 Prepare Utility Notice A 5 days Thu 3/20/25 Wed 3/26/25 14 Receive Information 30 days Thu 3/27/25 Wed 5/7/25
15 Map Existing Utilities on plans 60 days Thu 5/8/25 Wed 7/30/25 16 Survey & Mapping 60 days Thu 3/27/25 Wed 6/18/25
17 Establish Project Control 10 days Thu 3/27/25 Wed 4/9/25 18 Establish Alignment / Boundary Retracement 10 days Thu 3/27/25 Wed 4/9/25 19 Aerial Photogrammetric Survey 45 days Thu 3/27/25 Wed 5/28/25 20 Topographic Survey 50 days Thu 4/10/25 Wed 6/18/25
21 TT aa ss kk 22 -- PP rr ee ll ii mm ii nn aa rr yy DD ee ss ii gg nn 11 22 00 dd aa yy ss TT hh uu 33 // 22 77 // 22 55 WW ee dd 99 // 11 00 // 22 55 22 Concept Development 60 days Thu 4/10/25 Wed 7/2/25
23 Develop Draft Concepts 20 days Thu 4/10/25 Wed 5/7/25 24 City Review/Direction/Workshop 10 days Thu 5/22/25 Wed 6/4/25 25 Finalize Concept / Select Preferred Alternative 20 days Thu 6/5/25 Wed 7/2/25 26 Engineering Studies 60 days Thu 3/27/25 Wed 6/18/25
27 Traffic Corridor Study 60 days Thu 3/27/25 Wed 6/18/25 28 Traffic Counts/Analysis/Draft Report 40 days Thu 3/27/25 Wed 5/21/25 29 Parking / Curbside Inventory 40 days Thu 3/27/25 Wed 5/21/25 30 City Review/Direction/Workshop 10 days Thu 5/22/25 Wed 6/4/25 31 Final Reports 10 days Thu 6/5/25 Wed 6/18/25
32 Public Outreach 84 days Thu 3/27/25 Tue 7/22/25
33 Surveys & Canvassing the Public 20 days Thu 3/27/25 Wed 4/23/25 34 Public Meeting (Preparation and Attendance) 20 days Thu 4/24/25 Wed 5/21/25 35 As Necessary Commission Meetings 1 day Tue 7/22/25 Tue 7/22/25 36 As Necessary Council Presentation 1 day Wed 7/16/25 Wed 7/16/25 37 Environmental Documentation 6 mons Thu 3/27/25 Wed 9/10/25 38 TT aa ss kk 33 –– DD ee ss ii gg nn DD ee vv ee ll oo pp mm ee nn tt PP hh aa ss ee 22 22 00 dd aa yy ss TT hh uu 77 // 33 // 22 55 WW ee dd 55 // 66 // 22 66 39 Project Management/Admin/Meetings 115 days Thu 7/17/25 Wed 12/24/25 40 Project Walk 5 days Thu 7/17/25 Wed 7/23/25
41 Utility Coordination 95 days Thu 11/20/25 Wed 4/1/26 42 Identify Conflicts/Update Matrix 10 days Thu 11/20/25 Wed 12/3/25 43 Issue Utility Letter B 5 days Thu 12/11/25 Wed 12/17/25 44 Ongoing Utility Coordination 80 days Thu 12/11/25 Wed 4/1/26 45 Issue Utility Letter C 5 days Thu 3/26/26 Wed 4/1/26 46 PS&E Preparation 220 days Thu 7/3/25 Wed 5/6/26
47 Prepare & Submit 60% PS&E and Draft Technical Studies 100 days Thu 7/3/25 Wed 11/19/25 48 City Staff 60% Design Review 15 days Thu 11/20/25 Wed 12/10/25 49 Prepare & Submit 90% PS&E and Final Technical Studies 75 days Thu 11/20/25 Wed 3/4/26 50 City Staff 90% PS&E Design Review 15 days Thu 3/5/26 Wed 3/25/26 51 Prepare & Submit 100% PS&E 30 days Thu 3/26/26 Wed 5/6/26 52 TT aa ss kk 44 –– BB ii dd dd ii nn gg PP hh aa ss ee SS ee rr vv ii cc ee ss 66 55 dd aa yy ss TT hh uu 55 // 77 // 22 66 WW ee dd 88 // 55 // 22 66 53 Bid Support (RFI/Addenda/Revisions) 30 days Thu 5/7/26 Wed 6/17/26 54 Contract Award 35 days Thu 6/18/26 Wed 8/5/26
55 TT aa ss kk 55 -- CC oo nn ss tt rr uu cc tt ii oo nn PP hh aa ss ee SS ee rr vv ii cc ee ss 22 44 11 dd aa yy ss TT hh uu 99 // 11 77 // 22 66 TT hh uu 88 // 11 99 // 22 77 56 Construction Support (RFI/Shop Drawing) 12 mons Thu 9/17/26 Wed 8/18/27 57 Construction Complete 1 day Thu 8/19/27 Thu 8/19/27
4/3
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
2025 2026 2027
Task
Critical Task
Critical
Critical Split
Progress
Milestone
Summary
Rolled Up Task
Rolled Up Critical Task
Rolled Up Milestone
Rolled Up Progress
Split
External Tasks
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Group By Summary
Deadline
Manual Progress
Agency Activity
Agency Activity (Critical)
Mark Thomas City of Monterey Park
Garvey Avenue Capacity Improvements (Atlantic to New)The City’s desired schedule for completion of design phase services is within 13 months of NTP , see the schedule below on how Mark Thomas will accomplish this with the City
LOS ANGELES
515 S. Flower Street, 18th Floor
Los Angeles, CA 90071 • (213) 592-1570
San José • Carmel • Cupertino • Fresno • Inland Empire • Irvine Lakewood • Oakland • Roseville • Sacramento • San Carlos • Walnut Creek markthomas.com
ATTACHMENT 2
Mark Thomas Cost Proposal
Staff Report
April 16, 2025
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
Sr. Project Manager
Technical Lead
Project Engineer
Design Engineer II
Design Engineer I
Survey Division Manager
Survey Manager II
Project Surveyor II
Lead Survey Technician
*2-Person Crew (OE 12)
LAUD Division Manager
LAUD Project Manager
Landscape Designer II
Landscape Designer I
Project Accountant
Sr. Project Coordinator
Sr. Graphic Designer
Webb
ARELLANO
Advantec
$300 $240 $170 $155 $125 $350 $270 $210 $150 $395 $285 $220 $135 $110 $145 $170 $185
1.0 TOPOGRAPHIC SURVEY, UTILITY RESEARCH AND PROJECT DATA
COLLECTION
1.1 Preliminary Site Investigation / Preliminary Project Description 6 12 44 144 16 16 238 $35,840 - - - $35,840
1.2 Topographic Survey/ Right of Way Mapping
1.2.1 Research, Establish Control, Aerial Targets (Up to 18) 2 4 8 16 24 54 $15,340 - - - $15,340
1.2.2 Establish Centerline and Record ROW Lines (LandNet) 2 4 24 24 72 126 $38,860 - - - $38,860
1.2.3 Topographic Design Survey - Garvey Avenue 4 16 4 10 40 110 120 304 $79,080 - - - $79,080
1.3 Utility Research and Coordination 4 38 152 194 $26,420 - - - $26,420 Subtotal Phase 1 6 16 86 0 312 8 18 72 150 216 0 16 16 0 0 0 0 916 $195,540 $0 $0 $0 $195,540
2.0 PRELIMINARY DESIGN
2.1 Project Administration / Meetings 8 24 40 4 8 8 92 $18,360 - - $12,180 $30,540
2.2 Traffic Operation Analysis 4 20 24 $3,180 - $64,840 $68,020
2.3 Preliminary Concepts 40 160 8 52 140 240 640 $85,820 - - $28,990 $114,810
2.4 Environmental Documentation 8 12 20 $2,860 $48,300 - - $51,160
2.5 Public Outreach 8 16 16 24 8 8 20 $18,500 $68,500 - $87,000 Subtotal Phase 2 16 40 108 0 216 0 0 0 0 0 8 64 148 240 8 8 20 776 $128,720 $48,300 $68,500 $106,010 $351,530
3.0 FINAL DESIGN
3.1 Project Administration / Meetings 36 40 80 4 16 16 192 $39,920 - - - $39,920
3.2 60% Design Plans 16 60 294 336 860 4 20 80 140 1810 $260,500 - - $9,820 $270,320
3.3 90% Design Plans 12 40 80 80 420 4 24 100 200 960 $133,620 - - $3,700 $137,320
3.4 100% Design Plans 4 8 44 120 4 16 60 120 376 $51,560 - - $3,700 $55,260
3.5 Specifications 8 12 72 4 18 114 $20,830 - - $4,680 $25,510
3.6 Estimate of Probable Costs 4 24 40 120 6 24 218 $33,320 - - $2,280 $35,600
3.7 Utility Potholes (Up to 10) 4 8 24 2 4 12 20 8 2 2 86 $16,410 - - $16,410
3.8 Pedestrian and Street Lighting Design PS&E (9 sheets) 8 20 2 2 32 $4,490 - - $40,740 $45,230
3.9 Electric Vehicle (EV) Charging Station PS&E (8 Sheets) 8 20 2 2 32 $4,490 - - $48,440 $52,930 Subtotal Phase 3 80 188 634 416 1584 2 4 12 20 8 12 74 282 460 22 22 0 3820 $565,140 $0 $0 $131,636 $696,776
4.0 BIDDING PHASE SERVICES
4.1 Attend Pre-bid Meeting 2 4 4 10 $2,160 - - - $2,160
4.2 Respond to Bid Questions (10) 2 16 10 28 $5,520 - - $2,580 $8,100
4.3 Bid Costs Review 2 20 6 28 $5,320 - - - $5,320 Subtotal Phase 4 6 0 40 0 0 0 0 0 0 0 0 20 0 0 0 0 0 66 $13,000 $0 $0 $2,580 $15,580 TOTAL HOURS 108 244 868 416 2112 10 22 84 170 224 20 174 446 700 30 30 20 5578 OTHER DIRECT COSTS $56,100 $3,000 $13,000 $17,370 $89,470 TOTAL COST $32,400 $58,560 $147,560 $64,480 $264,000 $3,500 $5,940 $17,640 $25,500 $88,480 $5,700 $38,280 $60,210 $77,000 $4,350 $5,100 $3,700 $958,500 $51,300 $81,500 $257,596 $1,348,896 COST PROPOSAL FOR PROJECT SCOPE: Monterey Park - Garvey Avenue Capacity Improvements (Atlantic to New) TOTAL COSTTotal
Hours
Total MT
Cost
3/3/2025
Engineering & Planning District Management Surveying
Intern $80 * Inspector - Apprentice $90 Survey Division Manager $350 Technician $110 * Inspector $110 Survey Manager II $270 Design Engineer I $125 * Sr. Inspector $140 Survey Manager I $240 Design Engineer II $155 Assistant Sanitary Engineer $145 Project Surveyor III $250 Sr. Technician $175 Associate Sanitary Engineer $180 Project Surveyor II $210 Civil Engineering Designer $190 Sanitary Project Engineer $190 Project Surveyor I $205 Project Engineer $170 Sr. Sanitary Project Engineer $225 Asst Surveyor III $175 Sr. Project Engineer $225 Operations Manager $240 Asst Surveyor II $150 Sr. Technical Engineer $205 Deputy District Manager $310 Asst Surveyor I $140 Project Manager $240 District Manager-Engineer $350 Survey Specialist III $210 Technical Lead $240 Survey Specialist II $170
Sr. Project Manager $300 Project Support/Coordination Survey Specialist $150 Sr. Technical Lead $285 Project Assistant $90 Lead Survey Technician $150 Engineering Manager $355 Technical Writer $120 Survey Technician III $155 Design Manager $350 Sr. Project Assistant $145 Survey Technician II $150 Sr. Engineering Manager $410 Project Coordinator $140 Survey Technician I $90 Principal $480 Graphic Designer $135 SUE Program Manager $285 Sr. Technical Writer $130 * Chief of Party (OE3) $220
Construction Management Project Accountant $145 * Instrumentperson (OE3) $220 Office Engineer $205 Sr. Project Coordinator $170 * Chainperson (OE3) $215 * Asst. Resident Engineer $225 Sr. Graphic Designer $185 * Apprentice (OE3) $145 * Inspector - CM $220 Sr. Graphic Manager $220 * 2-Person Crew (OE3) $375 Resident Engineer $300 Project Accountant Manager $220 * 3-Person Crew (OE3) $565 Project Manager - CM $300 * Utility Locator (North) $190 Sr. Resident Engineer $335 Landscape Architecture/Urban Design * Chief of Party (OE12) $240 Division Manager - CM $400 Landscape Intern $85 * Instrumentperson (OE12) $220 Area Manager - CM $290 Landscape Designer I $110 * Chainperson (OE12) $205 Landscape Designer II $135 * Apprentice (OE12) $175
Planning Landscape Architect $155 * 2-Person Crew (OE12) $395 Planner I $120 Sr. Landscape Architect $180 * 3-Person Crew (OE12) $645 Planner II $155 LAUD Project Manager $220 * Utility Locator (South) $240 Sr. Planner $190 Sr. LAUD Project Manager $270
LAUD Division Manager $285
Grant Writing
Funding Specialist $175 Special Services
Sr. Funding Specialist $230 Expert Witness $520
Funding Manager $335 Strategic Consulting $520
MARK THOMAS & COMPANY, INC. RATE SCHEDULE
EXPIRES JUNE 30, 2025
Reimbursables including, but not limited to; reproductions, delivery and filing fees; outside consultant fees; and survey field expenses will be billed at Cost Plus 5% . Mileage will be billed per current IRS Rate .
This rate schedule expires June 30, 2025; rates are subject to escalation with new hourly rate schedule as of July 1, 2025. * These charge rates are subject to Prevailing Wage laws and Union contract.
RATE SCHEDULE (A) | PAGE 1 OF 1
Staff Report
April 16, 2025
ATTACHMENT 3
Mark Thomas Cost Schedule
GARVEY AVENUE CAPACITY IMPROVEMENTS (ATLANTIC TO NEW)
City of Monterey Park
MARK THOMAS
SCHEDULE
ID Task Name Duration Start Finish
1 GG aa rr vv ee yy AA vv ee nn uu ee CC aa pp aa cc ii tt yy II mm pp rr oo vv ee mm ee nn tt ss 66 33 22 dd aa yy ss WW ee dd 33 // 11 99 // 22 55 TT hh uu 88 // 11 99 // 22 77 2 AA dd mm ii nn ii ss tt rr aa tt ii oo nn // CC oo nn tt rr aa cc tt ss 11 22 dd aa yy ss WW ee dd 33 // 11 99 // 22 55 TT hh uu 44 // 33 // 22 55 3 City Council Award 1 day Wed 3/19/25 Wed 3/19/25
4 Notice to Proceed 5 days Thu 3/20/25 Wed 3/26/25
5 Kick-Off Meeting 1 day Thu 4/3/25 Thu 4/3/25
6 TT aa ss kk 11 -- TT oo pp oo gg rr aa pp hh ii cc SS uu rr vv ee yy ,, UU tt ii ll ii tt yy RR ee ss ee aa rr cc hh aa nn dd PP rr oo jj ee cc tt DD aa tt aa CC oo ll ll ee cc tt ii oo nn 11 11 00 dd aa yy ss TT hh uu 33 // 22 00 // 22 55 WW ee dd 88 // 22 00 // 22 55 7 Project Management/Admin/Meetings 105 days Thu 3/27/25 Wed 8/20/25 8 Research & Investigation 10 days Thu 3/27/25 Wed 4/9/25 9 Preliminary Site Investigation 5 days Thu 3/27/25 Wed 4/2/25 10 Project Walk 5 days Thu 3/27/25 Wed 4/2/25
11 As-Built/Record Map Search 10 days Thu 3/27/25 Wed 4/9/25 12 Utility Coordination 95 days Thu 3/20/25 Wed 7/30/25 13 Prepare Utility Notice A 5 days Thu 3/20/25 Wed 3/26/25 14 Receive Information 30 days Thu 3/27/25 Wed 5/7/25
15 Map Existing Utilities on plans 60 days Thu 5/8/25 Wed 7/30/25 16 Survey & Mapping 60 days Thu 3/27/25 Wed 6/18/25
17 Establish Project Control 10 days Thu 3/27/25 Wed 4/9/25 18 Establish Alignment / Boundary Retracement 10 days Thu 3/27/25 Wed 4/9/25 19 Aerial Photogrammetric Survey 45 days Thu 3/27/25 Wed 5/28/25 20 Topographic Survey 50 days Thu 4/10/25 Wed 6/18/25
21 TT aa ss kk 22 -- PP rr ee ll ii mm ii nn aa rr yy DD ee ss ii gg nn 11 22 00 dd aa yy ss TT hh uu 33 // 22 77 // 22 55 WW ee dd 99 // 11 00 // 22 55 22 Concept Development 60 days Thu 4/10/25 Wed 7/2/25
23 Develop Draft Concepts 20 days Thu 4/10/25 Wed 5/7/25 24 City Review/Direction/Workshop 10 days Thu 5/22/25 Wed 6/4/25 25 Finalize Concept / Select Preferred Alternative 20 days Thu 6/5/25 Wed 7/2/25 26 Engineering Studies 60 days Thu 3/27/25 Wed 6/18/25
27 Traffic Corridor Study 60 days Thu 3/27/25 Wed 6/18/25 28 Traffic Counts/Analysis/Draft Report 40 days Thu 3/27/25 Wed 5/21/25 29 Parking / Curbside Inventory 40 days Thu 3/27/25 Wed 5/21/25 30 City Review/Direction/Workshop 10 days Thu 5/22/25 Wed 6/4/25 31 Final Reports 10 days Thu 6/5/25 Wed 6/18/25
32 Public Outreach 84 days Thu 3/27/25 Tue 7/22/25
33 Surveys & Canvassing the Public 20 days Thu 3/27/25 Wed 4/23/25 34 Public Meeting (Preparation and Attendance) 20 days Thu 4/24/25 Wed 5/21/25 35 As Necessary Commission Meetings 1 day Tue 7/22/25 Tue 7/22/25 36 As Necessary Council Presentation 1 day Wed 7/16/25 Wed 7/16/25 37 Environmental Documentation 6 mons Thu 3/27/25 Wed 9/10/25 38 TT aa ss kk 33 –– DD ee ss ii gg nn DD ee vv ee ll oo pp mm ee nn tt PP hh aa ss ee 22 22 00 dd aa yy ss TT hh uu 77 // 33 // 22 55 WW ee dd 55 // 66 // 22 66 39 Project Management/Admin/Meetings 115 days Thu 7/17/25 Wed 12/24/25 40 Project Walk 5 days Thu 7/17/25 Wed 7/23/25
41 Utility Coordination 95 days Thu 11/20/25 Wed 4/1/26 42 Identify Conflicts/Update Matrix 10 days Thu 11/20/25 Wed 12/3/25 43 Issue Utility Letter B 5 days Thu 12/11/25 Wed 12/17/25 44 Ongoing Utility Coordination 80 days Thu 12/11/25 Wed 4/1/26 45 Issue Utility Letter C 5 days Thu 3/26/26 Wed 4/1/26 46 PS&E Preparation 220 days Thu 7/3/25 Wed 5/6/26
47 Prepare & Submit 60% PS&E and Draft Technical Studies 100 days Thu 7/3/25 Wed 11/19/25 48 City Staff 60% Design Review 15 days Thu 11/20/25 Wed 12/10/25 49 Prepare & Submit 90% PS&E and Final Technical Studies 75 days Thu 11/20/25 Wed 3/4/26 50 City Staff 90% PS&E Design Review 15 days Thu 3/5/26 Wed 3/25/26 51 Prepare & Submit 100% PS&E 30 days Thu 3/26/26 Wed 5/6/26 52 TT aa ss kk 44 –– BB ii dd dd ii nn gg PP hh aa ss ee SS ee rr vv ii cc ee ss 66 55 dd aa yy ss TT hh uu 55 // 77 // 22 66 WW ee dd 88 // 55 // 22 66 53 Bid Support (RFI/Addenda/Revisions) 30 days Thu 5/7/26 Wed 6/17/26 54 Contract Award 35 days Thu 6/18/26 Wed 8/5/26
55 TT aa ss kk 55 -- CC oo nn ss tt rr uu cc tt ii oo nn PP hh aa ss ee SS ee rr vv ii cc ee ss 22 44 11 dd aa yy ss TT hh uu 99 // 11 77 // 22 66 TT hh uu 88 // 11 99 // 22 77 56 Construction Support (RFI/Shop Drawing) 12 mons Thu 9/17/26 Wed 8/18/27 57 Construction Complete 1 day Thu 8/19/27 Thu 8/19/27
4/3
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
2025 2026 2027
Task
Critical Task
Critical
Critical Split
Progress
Milestone
Summary
Rolled Up Task
Rolled Up Critical Task
Rolled Up Milestone
Rolled Up Progress
Split
External Tasks
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Group By Summary
Deadline
Manual Progress
Agency Activity
Agency Activity (Critical)
Mark Thomas City of Monterey Park
Garvey Avenue Capacity Improvements (Atlantic to New)The City’s desired schedule for completion of design phase services is within 13 months of NTP , see the schedule below on how Mark Thomas will accomplish this with the City
Staff Report
April 16, 2025 City Council Staff Report
DATE: April 16, 2025
AGENDA ITEM NO:
TO: The Honorable Mayor and City Council
FROM: Shawn Igoe, Director of Public Works
SUBJECT: Award of Contract to CCS Facility Services - Los Angeles, Inc. for Citywide Janitorial Services
RECOMMENDATION:
It is recommended that the City Council consider:
1. Authorizing the City Manager to execute an agreement with CCS Facility Services – Los Angeles, Inc., in a form approved by the City Attorney, for janitorial services and supplies at various City facilities in an amount not to exceed $482,401.56 per year. The proposed agreement would be from June 1, 2025 through June 30, 2028, with a renewal option of up to two, one-year terms;
2. Approving an additional appropriation of $28,200 from the Building Maintenance Fund (506) for janitorial services and supplies through June 30, 2025; and
3. Taking such additional, related, action that may be desirable.
EXECUTIVE SUMMARY:
On January 13, 2025, the City issued a Request for Proposal (“RFP”) for janitorial services and supplies for City-owned facilities, including the City’s Business Improvement District (BID) area, and City parks. Six bids were received by the proposal submittal deadline of February 20 , 2025. Upon evaluation and review of all proposal submittals, the Public Works Director (“Director”) is recommending the award of contract to CCS Facility Services – Los Angeles, Inc., for a term commencing on June 1, 2025 through June 30, 2028, with a renewal option of up to two, one-year terms, for a total cost of $482,401.56 per year.
BACKGROUND:
The City has contracted with Valley Maintenance Corporation for its janitorial service needs since 2017. On July 17, 2024, City Council approved a Fourth Amendment to the current janitorial services contract with Valley Maintenance Corporation to extend the agreement through June 30, 2025, allowing the Director to prepare an RFP for a new janitorial contract. On January 13, 2025, the Director cause the issuance of an RFP for janitorial services and supplies from qualified, licensed, and insured firm(s) to service 297,822 square feet of City -owned facilities, including City Hall, Bruggemeyer Library, Barnes Community Center, Langley Center, City Yard, Delta Plant, El Encanto, the City’s Consent Calendar - 3Q
Staff Report
April 16, 2025
Business Improvement District (“BID”) area, and City parks. Representatives from seven companies attended the pre-proposal meeting and site visits
On January 23, 2025. Six proposals were received by the proposal submittal deadline of February 20, 2025. On March 10, 2025, the Director reviewed and evaluated proposals from six companies and determined two of the six proposals received did not meet the RFP requirements, resulting in disqualification from the selection process. The remaining four proposals received are listed below:
Contractor Proposal Annual Amount
CCS Facility Services $482,401.56
Platinum Maintenance $585,780.00
JSD Cleaning Services, Inc. $658,059.21
U.S. Metro $673,226.64
The Director caused the proposals’ review and determined that CCS Facility Services is the most qualified and also has lowest cost for providing janitorial services to the City.
CCS Facility Services proposed annual amount is at an increase of 17% more than the City’s current contract for janitorial services with Valley Maintenance Corporation, with the increase in cost partially due to CCS Facility Services providing janitorial consumables for all City facilities. The Director caused reference check and received positive feedback from CCS Facility Services. References include the performance of similar janitorial duties for City of Chino, City of Fullerton, and the City of Rancho Cucamonga. With over 30 years of experience in professional cleaning and maintenance, CCS Facility Services brings a track record of quality service in large -scale municipal janitorial contracts , ensuing cleanliness, sanitation, and operational efficiency while maintaining a strong commitment to sustainability and compliance.
It is recommended that City Council approve the proposed agreement for janitorial services and supplies with CCS Facility Services – Los Angeles, Inc. from June 1, 2025 through June 30, 2028, with a renewal option of up to two, one-year terms, for an annual contract amount of $482,401.56.
2024-25 STRATEGIC PLAN GOAL:
The proposed agreement supports the City’s goal of maintaining infrastructure and facilities to support the current and future needs of the community. Janitorial services are essential to maintaining clean and welcoming facilities for residents, staff, and visitors.
FISCAL IMPACT:
The budgeted amount for the City’s janitorial maintenance account is $375,000 for FY 24-
25. The cost for Valley Maintenance Corporation’s services and janitorial supplies through May 31, 202 5, is $ 363,000, leaving an available balance of $ 17,000 for janitorial maintenance services and supplies for the remainder of FY 24 -25. The cost to contract with CCS Facility Services for the first year of janitorial services, beginning June 1, 2025 is $482,401.56. It is recommended that City Council approve an additional appropriation
Staff Report
April 16, 2025
of $28,200 to the Building Maintenance Fund (506) for janitorial services and supplies through June 30, 2025.
Respectfully submitted by: Reviewed by:
Shawn Igoe
Director of Public Works
Martha Garcia
Director of Finance
Approved by:
Reviewed by:
Inez Alvarez,
City Manager
Justin A. Tamayo
Assistant City Attorney
ATTACHMENTS:
1. CCS Facility Services – Los Angeles, Inc. Technical Proposal
2. CCS Facility Services – Los Angeles, Inc. Cost Proposal
Staff Report
April 16, 2025
ATTACHMENT 1
CCS Facility Services - Los Angeles, Inc. Technical Proposal
Staff Report
April 16, 2025
ATTACHMENT 2
CCS Facility Services - Los Angeles, Inc.
Cost Proposal
Exhibit A
JANITORIAL SERVICES
COST FORM
LOCATION SQUARE
FOOTAGE
FREQUENCY
PER WEEK
MONTHLY
COST
ANNUAL COST
CIVIC CENTER AND NON-JAIL POLICE AREAS 67,350 7 $6,497.17 $77,966.04
POLICE LOCKERS, SHOWERS, RESTROOMS, AND
POLICE PARKING
LOT AREAS
N/A
Refer to RFP
$2,859.42
$34,313.04
BRUGGEMEYER LIBRARY 61,868 6 $8,509.83 $102,117.96
RECREATION FACILITIES - Garvey Ranch House, Sierra
Vista Community Center, Barnes Park Community
Center, Barnes Day Care, Barnes Park Pool House,
Barnes Park Gymnasium, George Elder Community
Center, George Elder Pool House, George Elder
Gymnasium, Barnes Service Club, Barnes Park
Amphitheater, and Brightwood Auditorium
101,898
7 $6,687.66
$80,251.92
RECREATION FACILITIES – Langley 22,500 Refer to RFP $3,370.42 $40,445.04 CORPORATE YARD OFFICES - Water, Street/Parks
Maintenance, Administrative Offices, and Delta Plant
14,030
Refer to RFP
$2,264.69
$27,176.28
ECONOMIC DEVELOPMENT – El Encanto 1,751 3 $509.98 $6,119.76 ECONOMIC DEVELOPMENT – Downtown
Improvement District (B.I.D.) & Lincoln/Garvey Parking
Lot
9,920
4 $1,728
$20,736
FIRE DEPARTMENT - Fire Station #61, #62, and #63
(annual service only)
18,505 Refer to RFP $593.73 $7,124.76
CITY PARKS - Highlands Park, Sunnyslope Park,
Sequoia Park, Barnes Park, Sierra Vista Park, Garvey
Ranch Park, La Loma Park, Edison Trails Park, George
Elder Park, and Bella Vista Park
N/A
5 $7,179.23
$86,150.76
GRAND TOTAL: 297,822 sqft 32 $40,200.13 $482,401.56
The City has approximately (62) 3-container centralized waste collection systems (trash, recycling, and organics) at all City Facilities and is currently evaluating the use of desk waste baskets, in conformance with trash and recycling requirements. Provide individual cost information for each of the waste collection methods below.
MONTHLY COST ANNUAL COST
Centralized Waste Collection System (3-container) $1,183.20 $14,198.40 Desk Waste Baskets $1,392 $16,704
GRAND TOTAL: $2,575.20 $30,902.40
OPTIONAL:
1.The City has approximately (70) floor mats at all City Facilities. Provide cost information for weekly replacement of soiled floor mats for clean mats for all locations.
MONTHLY COST ANNUAL COST
Weekly floor mat service $1,311 $15,732
GRAND TOTAL: $1,311 $15,732
Extra labor in case of emergency coverage or additional services that may be required:
(Provide additional position titles as required)
Regular Overtime Hourly
Position Hourly Rate Rate
Janitor $37.50 $56.25
Lead Janitor $40.00 $60.00
Janitorial Supervisor $45.00 $67.50
Porter services (for City special events) $45.00 $67.50
City Council Staff Report
DATE: April 16, 2025
AGENDA ITEM NO:
TO: The Honorable Mayor and City Council
FROM: Shawn Igoe, Director of Public Works
SUBJECT: Second Amendment to Agreements with Eurofins, Weck and Clinical Lab for Lab Analyses
RECOMMENDATION:
It is recommended that the City Council consider:
1. Authorizing the City Manager to execute the Second Amendment, in a form approved by the City Attorney, to the Agreements w ith Eurofins Eaton Analytica, LLC (2399-AC), Weck Analytical Environmental Services, Inc. (2273-AA), and Clinical Lab of San Bernardino, Inc. (2300-AD) to increase the not to exceed combined total from $ 500,000 to $600,000 for FY20 24-25 costs f or laboratory analysis services for the Water Division.
2. Taking such additional, related, action that may be desirable.
EXECUTIVE SUMMARY:
The Water Division is requesting approval of the Second Amendment to the Professional Services Agreements with three laboratory firms – Eurofins, Weck, and Clinical Lab – for water analyses services. The amendment will increase the combined not to exceed total from $500,000 to $600,000 for FY2024-25. The annual budget for subsequent years will remain $500,000.
BACKGROUND:
On November 20, 2024, City Council approved the First Amendment to the agreements to three labs - Eurofins Eaton Analytica, LLC, Weck Analytical Environmental Services, Inc. and Clinical Lab of San Bernardino, Inc. – for water analyses services for an increase to the annual budget from $400,000 to $500,000. The First Amendment also extended the term of agreements to June 30, 2028.
The projected additional cost at that time was $100K, however the actual additional costs for services through June 30, 2025 , will be $200K. The increase in costs is due to additional sampling requirements that resulted in duplicated sampling for several months required by the State Water Resources Control Board – Division of Drinking Water. The only lab available to perform the duplicate sampling was located in Northern California which incurred higher transportation costs. The issues with contamination and duplicate Consent Calendar - 3R
Staff Report
April 16, 2025
sampling have since been resolved and future annual lab costs are anticipated to be $500K as originally projected.
FISCAL IMPACT:
The Water Division’s FY2024-25 annual budget includes sufficient funds for the additional laboratory analysis costs.
Lab analyses costs related to water treatment/CGTS are reimburs able by the California Department of Toxic Substances Control (DTSC) via the Water Quality Authority (WQA).
Respectfully submitted by: Prepared by:
Shawn Igoe
Director of Public Works
Frank Heldman
Water Utility Manager
Approved by:
Reviewed by:
Inez Alvarez
City Manager
Justin A. Tamayo
Assistant City Attorney
ATTACHMENT:
None
City Council Staff Report
DATE: April 16, 2025
AGENDA ITEM NO:
TO: The Honorable Mayor and City Council
FROM: Robert Aguirre, Director of Recreation & Community Services SUBJECT: Tree Memorial Program Recommendation for Theresa Amador RECOMMENDATION:
It is recommended that the City Council consider:
1. Authorizing the City Manager to take actions to honor Theresa Amador with a memorial tree and plaque; and
2. Taking such additional, related action that may be desirable.
EXECUTIVE SUMMARY:
Nominations for the Tree Memorial Recognition Program were advertised and accepted in February 2025. The Recreation and Community Services Department received three nomination applications.
Subsequently, t he Tree Memorial Program Ad-hoc Committee, consisting of three Community Participation Commissioners and two Recreation and Parks Commissioners, met to review the nominations and discuss their consideration for a Tree Memorial based on the criteria established in Resolution Nos—10485 and 11484 (Attachment 1).
The Committee reviewed all the nomination applications and associated documents. After reviewing the information provided in the nomination application for Theresa Amador (Attachment 2), the committee voted unanimously to recommend that the City Council approve honoring Theresa Amador with a Tree Memorial for her service and years of volunteerism in the Monterey Park C ommunity. The other submissions were reviewed, and the committee voted not to provide a recommendation to honor the nominees with a Tree Memorial at this time.
If approved by the City Council, Theresa Amador will be honored with a Tree Memorial for her service and positive impact on the Monterey Park community.
BACKGROUND:
Theresa Amador has served the Monterey Park community for over 58 years . Theresa served as the City Clerk from 1978-1982. Theresa and her late husband Richard Amador raised their children in the city and played a vital rol e in the city’s success through their contributions to the community.
Theresa has served on a number of Monterey Park Commissions, including Arts and Culture, Community Budget Task Force, Centennial, Economic Development Advisory, Consent Calendar - 3S
Staff Report
April 16, 2025
and Planning. Theresa has served Monterey Park youth as a past PTA President at Ynez Elementary School and President of the Alhambra Council of PTAs. Her civic engagement with non-profits includes service as President of the Friends of the Monterey Park Library, Monterey Park Lions Club member and officer, and Monterey Park Woman’s Club officer and President. In addition to her service to the Monterey Park community, Theresa was appointed by Governor George Deukmejian on the State Department of Education and is a founding member of the Hispanic Banker’s Association.
Theresa has received many accolades including Woman of Achievement by Senator Ed Hernandez in 2017, Monterey Park Citizen of the Year for Civic Engagement in 2019, and Monterey Park Library Foundation Honoree in 2024.
Theresa’s contributions, leadership, and civic engagement have left a lasting legacy of community service to the Monterey Park community.
FISCAL IMPACT:
The Tree Memorial plaque and ceremon y cost approximately $ 600, and f unding is included in the FY 2 4-25 adopted budget in the Community Participation Division fund, account no. 1016508-5242.
Respectfully submitted by: Prepared by:
Robert Aguirre Christina Alatorre
Director of Recreation & Community Services Recreation Manager Approved by: Reviewed by:
Inez Alvarez Justin A. Tamayo
City Manager Assistant City Attorney
ATTACHMENTS:
1. Resolutions 10485 and 11484
2. Nomination Form for Theresa Amador
Staff Report
April 16, 2025
ATTACHMENT 1
Resolutions 10485 and 11484
RESOLUTION NO. 10485
A RESOLUTION OF TIIE CITY COUNCIL OF TIIE CITY OF MONTEREY
PARK, CALIFORNIA TO ESTABLISH A TREE MEMORIAL NOMINATION
AND AWARD
WHEREAS, the City of Monterey Park would like to acknowledge important and distinguished members of the City, by recognizing them with the dedication of a tree in their honor; and,
WHEREAS, on August 18, 1999 the City Council of Monterey Park directed staff to form a Committee, consisting of2 members of the Recreation and Parks Commission and 2 members from the Historical Heritage Commission, to establish guidelines regarding an individual being considered for a Tree Memorial; and,
WHEREAS, members of the above mentioned Commissions have met and have submitted their recommendations to the City; and,
WHEREAS, City has incorporated these recommendations into a nomination ~ process and award to honor such individuals; and,
WHEREAS, each February a committee of3 members of the Historical Heritage Commission and 2 members of the Recreation and Parks Commission will be assembled as a Nomination Committee to accept applications for nominations; and, WHEREAS, the Nomination Committee, will review nominations for an honor based on the submission of proper documentation and requirements, and, follow guidelines as set forth by the Tree Memorial Committee, and subsequent alternatives as recommended by staff; and,
WHEREAS, the Nomination Committee will make their recommendations to the City Council in April, with a dedication ceremony to be held in May, close to the anniversary of the City's Incorporation.
NOW, THEREFORE, BE IT RESOLVED that the City of Monterey Park hereby adopts the establishment of the Tree Memorial Nomination and Award, and designates staff to authorize a nomination committee as specified above to accept, review and nominate distinguished individuals as indicated in the following sections.
Resolution No. 10485
Page2
SECTION 1
MEMORIAL PLAQUE I TREE
Plaques to be consistent with plaques that are existing in front of City Hall. Trees that are to be purchased will be of similar type as existing. Cost for the plaques will be charged to the person or group who nominates the individual ($500.00) City Council may waive fees at its discretion.
SECTION II
A.
QUALIFICATIONS
The consideration for selection must include a substantial history of Community Service. For Example:
1. 2.
3. 4.
Individual should have been a long term resident (I 0 years or more) in the City of Monterey Park, and should have provided a service benefit to the entire Community, in one or more of the following ways:
Served on a City elected or appointed position for at least two terms or 5 years, whichever is greater;
Voluntarily served the City as an officer, or board member of, one or more City recognized Service Clubs, volunteer community based organizations or other City service and charitable service organizations, which provide a direct service to Monterey Park residents;
A long term community business leader who has served the Community through his/her financial or voluntary efforts to one or more service and charitable service organization or non profit organization in the City of Monterey Park for a period of no less than 10 years.
An individual, resident or non resident, who has made a significant or cumulative and positive impact on the Community.
B. The term "servedn means that the individual must demonstrate an active role in providing a benefit to the Monterey Park Community, in addition to service to City service and charitable service organizations.
C. Special consideration without regard to the above mentioned qualifications, should be given to an individual, resident or non resident, who has deceased while performing service to our community.
Resolution No. 10485
Page3
SECTION III
NOMINATION PROCESS
A Nominations to be submitted, accepted and considered only one time per year. No limit as to the number of years nominated. No limits imposed on the nomination committee as to how many individuals are recommended each year.
B. Interested parties will be required to fill out an application which will require detailed justification for consideration, provide a picture and other suitable materials deemed necessary. In order to further determine merit, and to add significance to the prestige of the memorial, any individual whose name is put forth should be supported by at least three letters of reference by community members indicating the contribution made and significance, in their opinion.
C. A nomination committee consisting of 5 members from the two Commissions, 3 Historical Heritage and 2 Recreation and Parks, shall be assigned to review the application and consider the qualifications.
D. The time period for nominations are in February, with a selection and ceremony to be held in May, close to the anniversary of the City's incorporation.
'
Resolution No. 10485
PASSED AND APPROVED AND ADOPTED this 15th day of March, 2000.
ATTEST:
~~
David M. Barron, City Clerk
City of Monterey Park,
California
StateofCalifornia )
County of Los Angeles ) ss.
City of Monterey Park )
~ela,Mayor
City of Monterey Park
California
I, David Barron, City Clerk of the City of Monterey Park, California, do hereby certify that the foregoing Resolution No.1048Was duly and regularly adopted by the City Council of the City of Monterey Park at a meeting held on the 15 day of March , 2000, by the following vote:
AYES: COUNCILMEMBERS: CBU, BALDERRAMA, ALONSO, VENTI, VALENZUELA NAES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: NONE
Dated this 15th day of March '2000.
~~
David M. Barron, City Clerk
City of Monterey Park
California
RESOLUTION NO. 11484
A RESOLUTION AMENDING RESOLUTION NO. 10485
REGULATING THE PROCEDURES FOR NOMINATIONS AND
ERECTING TREE MEMORIALS.
BE IT RESOLVED by the Council of the City of Monterey Park as follows:
SECTION 1: The City Council finds as follows:
A. In 2000, the Monterey Park City Council adopted a resolution to honor community members whose contributions have made a significant impact on the City of Monterey Park by establishing a Tree Memorial Program, and
B. The City Council believes the display of the these trees and plaques enhances City facilities and inspires citizens to contribute to their community; and
C. It is in the public interest for persons recognized with a Tree Memorial to be so honored without the need for paying a fee.
SECTION 2: Amendments. Resolution No. 10485 is amended as follows :
A. Section 1 is amended in its entirety to read as follows: "Plaques to be consistent with plaques that are existing in front of City Hall.
Similar existing trees at Garvey Ranch Park will be used." B. Subsection A of Section 3 is amended in its entirety to read as follows: "Nominations may be submitted, accepted, and considered only once per year. There is no limit to the number of years in which a person may be nominated. Only three nominations will be recommended to the City Council per year. A person may only receive this honor once."
SECTION 3: City Manager Authorization. The city manager is authorized to promulgate administrative policies and procedures to implement and facilitate the directives set forth in this Resolution.
SECTION 4: This Resolution will become effective immediately upon adoption and will remain effective unless superseded or repealed.
RESOLUTION NO. 11484
PASSED AND ADOPTED this 2nd day of May, 2012.
ATTEST:
ILJ)h~vw--
(DaVidBirTOn, CMC, City Clerk
Monterey Park, Cal" rnia
By:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF MONTEREY PARK )
I, DAVID M. BARRON, CMC, City Clerk of the City of Monterey Park, California, do hereby certify that the foregoing Resolution No.11484 was duly and regularly adopted by the City Council of the City of Monterey Park at a meeting held on the 2nd day of May, 2012, by the following vote:
Ayes:
Naes:
Absent:
Abstain:
Council Members: Chu, Wong, Real Sebastian, lng, Lau
Council Members: None
Council Members: None
Council Members: None
Dated this 2nd day of May 2012.
/L;!Jvt6
David Barron, CMC, City~
Monterey Park, California
ATTACHMENT 2
Nomination Form for Theresa Amador
Staff Report
April 16, 2025
Vinh T. Ngo
Oc
tober 26, 2024
Re: T
heresa Amador –
Letter of Recommendation for Monterey Park Memorial Tree To:
City of Monterey Park – Tree Memorial Committee:
It is
my honor to write this letter of recommendation in support of Theresa Amador for nomination of the Monterey Park Tree Memorial as recognition for her 50+ years of outstanding services to our City.
Ther
esa and her family moved into Monterey Park in 1966 and has demonstrated a commitment of over 58 years of voluntary services here. Theresa and her late husband, Richard Amador raised their now adult children in Monterey Park and were involved PTA parents. A devoted mom and spouse, she not only managed her home, but also contributed to the success of many Monterey Park non- profit groups such as the Alhambra Council PTAs, MPK City Commissions, Lion’s Club, Women’s Club, and even served on an official capacity having been elected as Monterey Park City Clerk ( 1978-1982).
Ther
esa’s 58 years of dedication to Monterey Park is extraordinary. Below is just a sample of her wide range of voluntary work, all to the benefit and success of Monterey Park. • These are the Commissions/Committees she has served on: a) Arts and Culture Committee, b) Planning, c) Community Budget Task Force, d) Economic Development Advisory , e) Centennial, and f) Planning.
• PTA President at Ynez School, then President of Alhambra Council of PTAs • President of the Friends of the MP Library,
• Monterey Park Lion’s Club member and officer
• Monterey Park Woman’s Club, President and various Officer roles Out
side of the City of Monterey Park, Theresa also volunteered and served for the community at large:
Appointed by Governor Deukmejian on the State Department of Education, California Superintendent’s Advisory Council; Founding Member of the Hispanic Banker’s Association; Pasadena League of Women’s Voters; and Professional Business Women’s Association. This list highlights her personal passions that contribute to the success of the various organizations she is involved with, excluding her numerous professional accomplishments following her retirement as an executive in the banking industry .
Her extensive volunteerism has garnered many praises: National Hispanic Family of the Year in 1990, Woman of Achievement by Senator Ed Hernandez in 2017, Monterey Park Citizen of the Year for Civic Engagement in 2019, Monterey Park Woman’s Club Kindness Award & Citizen of the Year in 2024, and MP Library Foundation Honoree in 2024.
It is
only fitting to recognize Theresa Amador for her legacy of community services and dedication to our City. I recommend Theresa Amador to be recognized by a Monterey Park Tree Memorial for her legacy of leadership, strong civic engagement and outstanding citizenship.
Si
ncerely,
Vi
nh T. Ngo
Resident of Monterey Park
Monterey Park Mayor Protem
RESOLUTION NO.
A RES
OLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY
PARK, CALIFORNIA, DECLARING MAY 6, 2025, THE DAY OF
INCLUSION OF THE 143RD ANNIVERSARY OF THE PASSAGE OF THE
CHINESE EXCLUSION ACT
BE
IT RESOLVED by the Council of the City of Monterey Park as follows:
SE
CTION 1: The City Council finds as follows:
A. On M
ay 6, 1882, President Chester A. Arthur signed the Chinese Exclusion Act, the nation’s first law to prohibit immigration solely based on ethnicity and national origin. The Act, renewed in 1892 and 1902, and made permanent in 1904, prevented Chinese laborers from entering the United States and denied Chinese individuals a pathway to citizenship for more than 60 years.
B. In 194
3, Congress repealed the Chinese Exclusion Act , which was then followed by laws that led to an immigration system that better reflects our current values as a nation of immigrants.
C. In 20
11 (Senate Resolution 201) and 2012 (House Resolution 683), the U.S.
Senate and House of Representatives unanimously condemned the Chinese Exclusion Act and affirmed a commitment to preserving civil rights and constitutional protections for all people.
D. Th
e Chinese community has endured and overcome hardship and heartache through the Chinese Exclusion Act. Despite the darkn ess of this Act, the Chinese community has persevered, providing for their families and creating many opportunities for their children.
E. Am
erica is a more prosperous nation because we practice inclusion, embracing everyone regardless of race, color, national origin, religion, or gender. As a resilient community, we must safeguard the rights of immigrants, refugees, and all communities suffering from dangerous rhetoric and policies to ensure history does not repeat itself.
F. Th
e City Council of Monterey Park declares May 6, 2025, the Day of Inclusion on the 14 3rd anniversary of the passage of the Chinese Exclusion Act. We recognize the ramifications of the Chinese Exclusion Act, which caused racially discriminatory immigration measures, and honor the contributions of all Chinese Americans who have enriched our communities.
SE
CTION 2: Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
April 16, 2025
City Communications - 6A
SECTION 3: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park , and the City Clerk, or her duly appointed deputy, may attest thereto.
SECTION 4: Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 16
th day of April 2025.
________________________________
Vinh T. Ngo, Mayor
Attest:
__________________________
Maychelle Yee, City Clerk
RESOLUTION NO.
A RES
OLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY
PARK, CALIFORNIA, DECLARING AND RECOGNIZING THE MONTH
OF APRIL 2025 AS NATIONAL ARAB AMERICAN HERITAGE MONTH
BE I
T RESOLVED by the Council of the City of Monterey Park as follows:
SECT
ION 1: The City Council finds as follows:
A. The Ar
ab America Foundation launched the National Arab American Heritage Month initiative in 2017 in order to highlight the history of Arab migration to America, promote geographic understanding of the Arab world, Arab American diversity in faith and language, interesting customs and traditions, issues affecting communit ies, and the many achievements of Arab Americans in business, politics, education, and more.
B. For ov
er a century, Arab Americans have made contributions to virtually every aspect of American society: medicine, law, business, education, technology, government, military service, and culture.
C. Sinc
e migrating to America, men and women of Arab descent have shared their rich culture and traditions with neighbors and friends while setting fine examples of model citizens and public servants.
D. Arab A
mericans have also enriched our society by sharing the entrepreneurial American spirit that makes our nation free and prosperous.
E. The
celebration of Arab American heritage and cultural ancestry educates Americans and counters harmful stereotypes and misconceptions about ethnic groups.
F. Arab A
mericans join all Americans in the desire to see a peaceful and diverse society in where every individual is treated equally and feels safe.
G. The i
ncredible contributions and heritage of Arab Americans have helped us build a better nation.
H. The M
onterey Park City Council celebrates the contributions Arab Americans have made to society and hereby proclaims the month of April 2025 as National Arab American Heritage Month. We encourage our citizens to join us in this special observance.
SECT
ION 2: Electronic Signatures . This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
April 16, 2025
City Communications - 6B
Resolution No.
SECTION 3: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park and the City Clerk, or her duly appointed deputy, may attest thereto.
SECTION 4: Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 16th day of April 2025.
________________________________
Vinh T. Ngo, Mayor
Attest:
__________________________
Maychelle Yee, City Clerk
RESOLUTION NO.
A RE
SOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY
PARK, CALIFORNIA, DECLARING AND RECOGNIZING THE MONTH
OF APRIL 2025 AS NATIONAL PICKLEBALL MONTH
BE
IT RESOLVED by the Council of the City of Monterey Park as follows:
SE
CTION 1: The City Council finds as follows:
A. Pi
ckleball, introduced as a recreational game in 1965, is a lively, active paddle sport combining the elements of tennis, badminton, and ping-pong. Its creation stems from several families from Washington State who used their badminton court and random sporting equipment to entertain their children during summer vacations.
B. The
name pickleball was inspired by the term "pickle boat" in rowing, referring to boats with mismatched crews, which resonated with the game's eclec tic mix of sports elements.
C. Pi
ckleball promotes physical and mental well -being, social interaction, and community engagement, fostering friendships and a sense of camaraderie among players.
D. Key
pickleball statistics from The Sports & Fitness Industry Association (SFIA) Topline Participation Report 2025 estimate pickleball players in the United States to be 19.8 million in 2024, a 45.8% increase from 2023. The largest age group of pickleball players is 25- 34, and over 1 million children started playing the sport.
Pickleball’s average growth rate over the last 3 years is 311%, and there are 16,289 places in the United States to play pickleball. In 2023, $1.5 billion was generated in the pickleball market, and it is forecasted to have a compound annual growth rate of 11.3% through 2028.
E. Pi
ckleball continues its incredible rise after being named the fastest-growing sport in the United States for the fourth consecutive year. It is a global phenomenon, with millions of players worldwide.
F. Th
e sport continues to expand in Monterey Park, with 14 dedicated courts at various city locations: Barnes Park, Barnes Park Gymnasium, Bella Vista Park, and Sierra Vista Park. The City offers leagues and recreational programs encouraging residents to live healthy, active lifestyles.
G. Nat
ional Pickleball Month, observed annually in April, is an opportunity to raise awareness about the sport's benefits, encourage new participants, and celebrate the players, coaches, and everyone contributing to its growth.
April 16, 2025
City Communications - 6C
Resolution No.
H. The City Council of Monterey Park recognizes the importance of providing recreational opportunities that enhance the quality of life for residents and visitors alike.
I. The Monterey Park City Council hereby proclaims April as National Pickleball Month in Monterey Park and encourages all residents to learn, play, and support this exciting and inclusive sport.
SECTION 2: Electronic Signatures . This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
SECTION 3: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park and the City Clerk, or her duly appointed deputy, may attest thereto.
SECTION 4: Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 16th day of April 2025.
________________________________
Vinh T. Ngo, Mayor
Attest:
__________________________
Maychelle Yee, City Clerk