This report recommends approval of a contract and sole source approval with Musco Sports Lighting, LLC, for sports field and walkway security lighting at Victoriano Park.
This contract will be funded by Park Improvements DIF funds.
DISCUSSION
On June 1, 2021, the City Council approved the Capital Improvement Plan Budget for Fiscal Year (FY) 2021/22 & 2022/23. The LED Lighting Improvements Project at Various Parks was approved. This project is intended to pr ovide sports field lighting upgrades at various parks throughout the City.
The proposed Victoriano Park project includes installing new sports field light poles fixtures and security walkway lights and one new Control-Link cabinets and system for controlli ng and programming the lights on one 300' x 200' soccer fields and walkway security lights.
Currently, there are eleven parks with lighted sports fields; however, five parks accommodate baseball and softball only. Due to the popularity of soccer within the City, along with the number of Moreno Valley -based soccer leagues requesting lighted field space, the need for additional lighted fields is vital to accommodate the leagues and the Moreno Valley youth they serve.
Soccer leagues heavily utilize the unlit f ields at Victoriano Park throughout the year, and this project will enhance the park by lighting the one soccer field. The addition of sports field lighting will extend the availability use up to 5,500 hours per year during daily use hours of 5:00 – 10:00 p.m. This additional lighted field availability will help reduce the overwhelming need for field space for soccer practice and games.
Providing additional lighted field space also aligns with the City of Moreno Valley Parks Master Plan "12 Goals of Succe ss," which aims to offer park amenities that meet the community's desires.
Musco Sports Lighting has standard equipment for sports field lighting throughout the City of Moreno Valley parks. The Control-Link system is Musco's proprietary software application for the control and programming of lights by Musco staff, City staff, and long- term sports user groups for field reservations. For consistency, efficiency, and integration with the existing Musco Sports Lighting system throughout Moreno Valley parks, the Department recommends that the City Council authorize the sole sourcing of Musco Sports Lighting, LLC for this project.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report. Staff recommends this alternative as it will allow for timely completion of the lighting project at Victoriano Park.
A.8
Packet Pg. 364
2. Do not approve and authorize the recommended actions presented in this staff report and provide further direction to staff. Staff does not recommend this alternative as it will delay the lighting project at Victoriano Park.
FISCAL IMPACT
This project is funded by Park Improvements DIF funds (2905). Budgeted in PCS Capital Proj-Park Improvements fund 3015. There is no impact to the General Fund.
Description Fund GL Account No. Type
(Rev/
Exp)
FY
22/23
Budget
Proposed
Adjustments
FY 22/23
Amended
Budget
Contract
Services
3015
PCS CAPITAL
PROJ
(PARK
IMPRVMNTS)
3015-50-57-80007-720199
Proj. No. 807 0053-3015-99
Exp $0 $520,325 $520,325
Transfer In
from DIF
Park Improv.
3015
PCS CAPITAL
PROJ
(PARK
IMPRVMNTS)
3015-99-99-93015-802905 Rev $0 $520,325 $520,325
Transfer to
PCS CAP
Project
2905
DIF PARK
IMPROVEMENTS
2905-99-95-92905-903015 Exp $0 $520,325 $520,325
PROJECT BUDGET:
PCS Capital Projects (Park Improvements) fund 3015.
(Account 3015-50-57-80007-xxxxxx) (Project No. 807 0053-3015-04) Lighting Contract……………………………………………………………………… $473,023
Contingency (staff, permits, etc.) ..……………………………………………………$47,302 Total Available Project Funds ……………………………………………………..$520,325 ANTICIPATED PROJECT SCHEDULE:
Notice to Proceed ……………………………………………………………..November 2022 Start of Construction ................................................................................December 2022 Construction Completion………………………………………………….……. January 2023
NOTIFICATION
Publication of agenda. Notice of CEQA Determination (Categorical Exemption - Class11 per Section 15311) was recorded with the County Recorder on September 2, 2022 in compliance with Sections 21108, 21152 and 21152.1 of the Public Resources Code.
A.8
Packet Pg. 365
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Dean Ristow Jeremy Bubnick
Parks Superintendent & Parks & Community Services Director Patty Yhuit
Sr. Management Analyst
CITY COUNCIL GOALS
Community Image, Neig hborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please c lick your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Victoriano Park Soccer Lighting Project Proposal 8_10_22r
2. Musco Sports Lighting LLC Approved Sole Source 2022
3. MUSCO Agreement_Victoriano Park Lighting_CA approved
APPROVALS
Budget Officer Approval ✓ Approved . 9/12/22 7:50 AM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 9/12/22 11:22 AM A.8
Packet Pg. 366
©2013 Musco Sports Lighting, LLC Page 1 of 6 M-1551-enUS-3 Quote Victoriano Park Soccer Moreno Valley, California Date: August 10, 2022 To: Dean Ristow City of Moreno Valley- Parks Maintenance Supervisor Victoriano Park Soccer Field 300’ x 205’ Turnkey Lighting Solution Musco’s Lighting Equipment as described below and delivered to the job site: Ø Soccer Field Turnkey Lighting Solution: $439,000.00 Sales Tax at 7.75% (confirm at time of order) $34,022.50 Project Bonding is Included Pricing furnished is effective for 90 days unless otherwise noted and is kindly considered confidential. Equipment Description- Soccer Field 300’ x 180’ • (4) Pre-cast concrete bases- S1, S2, S3, S4 • (2) 70’ Galvanized steel poles- S1. S2 • (2) 80’ Galvanized steel poles- S3, S4 • (20) TLC LED 1200 Factory-aimed and assembled luminaries for Soccer • (4) TLC LED 900 Factory-aimed and assembled luminaries for Soccer • (2) TLC LED 400 Factory-aimed and assembled luminaries for Soccer • Pole length wire harnesses (70’, and 80’) • (2) OSQ 130w Security Light Fixtures (Parking lot side of park mounted on S3/S4 at 27’) • Includes Dimming- High, Medium, Low • *Revised field size from 300’ x 180’ to 300’ x 205’. • (2) Mounting Plate/Brackets for LCOM enclosure at 15’ • (2) Mounting Plate/Brackets for city supplied security camera on light poles S3 / S4 at 18’. S3- 0 deg, S4- 180 deg. Walkway Light Pole Equipment Description- Cree ARE Fixture with 15’/ 5” round pole • (11) 15’ Bronze Security Light Poles • (11) Bronze Cree ARE LED Walkway fixtures On Field Performance – Control to benefit players, fans (1) 24” x 48” Control and Monitoring Cabinets (CMC). Control-Link® System for remote on/off control and performance monitoring with 24/7 customer support- Lighting Control Zones to be configured with site electrical design- per the electrical design. Environmental Light Control – Control for neighbors and the environment Reduction of spill light and glare by 50% or more. Musco can provide horizontal, and vertical footcandles levels at the property line if required. Always Ready to Play – Control assuring the results you expect Product assurance and warranty program that includes materials and onsite labor, eliminating100% of your maintenance costs for 25 years.
A.8.a
Packet Pg. 367
Attachment: Victoriano Park Soccer Lighting Project Proposal 8_10_22r (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS
©2013 Musco Sports Lighting, LLC Page 2 of 6 M-1551-enUS-3 Quote Notes Quote is based on: • Shipment of entire project together to one location • Includes structural design services for the Musco Light poles. CBC 2019, mph 95. • Includes installation tasks associated with a turnkey lighting solution for the soccer field. See scope of work provided on pages 3-4. • Electrical information- 208v 3p. • Delivery to the job site will be 10-14 weeks after submittal approval, confirmation of order details, and coordination with any test and inspection agency assigned to the project. Thank you for the opportunity to discuss Musco’s innovative lighting solutions; we are determined to provide you with the best value option for your facility. Please contact us if you have any questions. Mike Higgins Musco Sports Lighting, LLC 3002 Dow Ave, Suite #504 Tustin, CA 92780 Office: 800-659-0117x6121 Mobile: 714-614-0863 A.8.a
Packet Pg. 368
Attachment: Victoriano Park Soccer Lighting Project Proposal 8_10_22r (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS
©2013 Musco Sports Lighting, LLC Page 3 of 6 M-1551-enUS-3 Quote Victoriano Park Soccer Moreno Valley, CA Turnkey Scope of Work Customer Responsibilities: 1. Complete access to the site for construction using standard 2-wheel drive rubber tire equipment. 2. Locate existing underground utilities not covered by your local utilities. (i.e. water lines, electrical lines, irrigation systems, and sprinkler heads). Musco or Subcontractor will not be responsible for repairs to unmarked utilities. 3. Stop irrigation prior to the start of work and throughout construction in work areas. 4. Pay for extra costs associated with foundation excavation in non-standard soils (rock, caliche, high water table, collapsing holes, etc.) or soils not defined in geo-technical report. Standard soils are defined as soils that can be excavated using standard earth auguring equipment. 5. Pay any necessary power company fees and requirements. 6. Pay all permitting fees. 7. Installation of (5) walkway light poles as part of the on-going water project in the NE corner of the park. See Musco Responsibilities, Item #7 for additional information. Musco Responsibilities: 1. Provide required foundations, poles, electrical enclosures, luminaires, pole harnesses, and control cabinets. 2. Provide layout of pole locations and aiming diagram. 3. Provide Project Management as required. 4. Provide stamped foundation designs based on soils defined in the geotechnical report. 5. Assist our installing subcontractor and ensure our responsibilities are satisfied. 6. Provide mounting plates on light poles S3 / S4 for Enclosure box, and security camera at 18’. 7. Provide 11 new walkway light poles with Cree ARE fixtures. 8. Musco will hand over (5) light poles, and (5) Cree ARE fixtures to the city of Moreno Valley. The on-site contractor working on the EMWD water project in the SE corner of the park. That construction team will provide the installation, and electrical services to install the remaining five light poles / fixtures, connect to the existing Musco controlled lighting zone called Security. Contractor to review electrical plans prepared by JCA Engineering. Musco Subcontractor Responsibilities General: 1. Provide labor, equipment, and materials to off load equipment at jobsite per scheduled delivery. 2. Provide storage containers for material, (including electrical components enclosures), as needed. 3. Provide necessary waste disposal and daily clean up. 4. Provide adequate security to protect Musco delivered products from theft, vandalism or damage during the installation. 5. Obtain any required no fee permitting as directed by the city of Moreno Valley.
A.8.a
Packet Pg. 369
Attachment: Victoriano Park Soccer Lighting Project Proposal 8_10_22r (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS
©2013 Musco Sports Lighting, LLC Page 4 of 6 M-1551-enUS-3 Quote 6. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked in order to avoid damage from construction equipment. Repair any such damage during construction. 7. Keep all heavy equipment off playing fields when possible. Repair damage to grounds which exceeds that which would be expected. Indentations caused by heavy equipment traveling over dry ground would be an example of expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of damage requiring repair. 8. Provide startup and aiming as required to provide complete and operating sports lighting system. 9. Installation to commence upon delivery and proceed without interruption until complete. Musco to be immediately notified of any breaks in schedule or delays. Foundations, Poles, and Luminaires: 1. Mark and confirm pole locations per the aiming diagram provided. If there are any issues, immediately notify your Musco Project Manager. 2. Provide labor, materials, and equipment to install 4 LSS foundations (Light Poles S1-S4) as specified on Layout and per the stamped foundation drawings, if applicable. Install 6 new walkway pole foundations, 6 walkway light poles / fixtures per the electrical plans. 3. Demo six existing walkway pole bases below grade, and provide new pull boxes for walkway lighting poles. 4. Remove spoils and dispose of offsite. 5. Provide labor, materials, and equipment to assemble Musco TLC-LED luminaires, electrical component enclosures, poles, and pole harnesses. 6. Provide labor, equipment, and materials to erect 4 dressed LSS Poles and aim utilizing the pole alignment beam. Electrical: 1. Provide labor, materials, and equipment to install new breakers in 208-volt 3p electrical service panel as required. a. Final electrical plans prepared by JCA Engineering have been reviewed. 2. Provide labor, materials and equipment to install the Musco Control and Monitoring Cabinet. a. See electrical plans / storage room. 3. Provide labor, materials, and equipment to install pull boxes, conduit and electrical wiring as permitted. Include signal conduit per plans to light poles S3 / S4. Include 120v power feeder to light pole S3 / S4 for city supplied camera. 4. Provide as-built drawings on completion of installation, (if required). Control System: 1. Provide labor, equipment, and materials to install (1) Musco Control and Monitoring cabinet and terminate all necessary wiring. 2. Provide a dedicated 120 V 20 A controls circuit or a step-down transformer for 120 V control circuit if not available. 3. Rewire (6) walkway fixtures to the new Musco Control Link system 4. Check all zones to make sure they work in both auto and manual mode. 5. Commission Control-Link® by contacting Control Link Central™ at 877-347-3319.
A.8.a
Packet Pg. 370
Attachment: Victoriano Park Soccer Lighting Project Proposal 8_10_22r (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS
©2013 Musco Sports Lighting, LLC Page 5 of 6 M-1551-enUS-3 Quote CODE OF CONDUCT In order to maintain a high-quality jobsite and installation, Subcontractor represents to Musco that it has the supervision necessary to, and shall train, manage, supervise, monitor, and inspect the activities of its employees for the purpose of enforcing compliance with these safety requirements. Subcontractor acknowledges that Musco does not undertake any duty toward Subcontractor’s employees to train, manage, supervise, monitor, and inspect their work activities for the purpose of enforcing compliance with these safety requirements, but Subcontractor agrees to abide by any reasonable recommendations made by Musco or Musco representatives with respect to safety. Subcontractor agrees that it is or will be familiar with and shall abide by the safety rules and regulations of Musco and the Owner, including, but not limited to the Occupational Safety and Health Act of 1970 (OSHA), all rules and regulations established pursuant thereto, and all amendments and supplements thereto. Subcontractor further agrees to require all its employees, subcontractors, and suppliers to comply with these requirements. Subcontractor shall also observe and comply with all laws with respect to environmental protection applicable to the Project. Subcontractor shall require all its subcontractors, employees, visitors, suppliers, and agents under its direction to comply with the following: 1. GENERAL JOBSITE SAFETY AND CLEANLINESS. a. Subcontractor’s employees and agents shall be required to wear appropriate personal protective equipment including, but not limited to, safety glasses with side shields, work shoes, fall protection devices, and hard hats. b. Where a walking or working surface has an unprotected side or edge which is six feet or more above a lower level, Subcontractor shall use guardrail systems, safety net systems, or personal fall arrest systems. c. Jobsite shall be kept free of debris including, but not limited to, cardboard and packing materials which can become windborne. d. Construction equipment shall be parked during non-use in an orderly fashion so as not to create inconvenience to others using the jobsite. e. Subcontractor shall provide for and ensure the use of safety equipment for the Project in accordance with Musco’s and Owner’s safety requirements, to the extent these may be stricter than federal, state, or local standards, or generally recognized industry applicable standards. f. Subcontractor shall provide the Musco project manager with an “Emergency List” showing Subcontractor’s designated medical doctor, hospital, insurance company, and any other health service providers, such list to be updated within 24 hours of any change in the information provided. g. Within eight (8) hours from the time of an accident (or such shorter period as laws may require), Subcontractor shall advise Musco of any accident resulting in injury to any person or damage to any equipment or facility. Upon request, Subcontractor shall promptly furnish Musco with a written report of any such accident as well as a copy of all insurance and worker’s compensation claims involving the Project.
A.8.a
Packet Pg. 371
Attachment: Victoriano Park Soccer Lighting Project Proposal 8_10_22r (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS
©2013 Musco Sports Lighting, LLC Page 6 of 6 M-1551-enUS-3 Quote h. Subcontractor shall maintain and inspect all construction equipment, including cranes and other lifting equipment, prior to each use. Subcontractor warrants that all equipment operators shall be qualified for each piece of construction equipment they intend to operate. Documentation of specific training is the responsibility of the Subcontractor. i. Jobsite shall be policed daily for compliance to the above conditions. j. Subcontractor’s employees and agents are prohibited from using drugs and alcohol on the Project property or being under the influence of alcohol or drugs while performing work on the Project. Anyone observed participating in or observed under the influence will be removed from the Project immediately and prohibited from returning, with no exceptions. 2. CONFORMANCE TO STANDARD MUSCO INSTALLATION GUIDELINES. a. Review and understand installation instructions are provided with every product installation. b. Education of installation personnel to allow for highest efficiency and lowest possibility of failure. c. Verify that components have been assembled per Musco installation instructions. d. Verify plumb of concrete foundations prior to standing of poles. 3. PROVIDING A QUALITY INSTALLATION TEAM. a. Subcontractor’s work directly reflects the quality of the installation and may indirectly relate to the quality of the product upon which Musco’s reputation is built. b. Provide and maintain quality installation equipment. Records of maintenance and/or calibration shall be provided upon request. c. Personnel shall be knowledgeable in operation of equipment as well as installation of Musco product. d. All personnel provided by Subcontractor shall understand the relationship developed by and between Subcontractor and Musco, also by and between Musco and the customer, and act accordingly. Thank you for considering Musco for your sports lighting needs. Please contact me with any questions. Mike Higgins Musco Sports Lighting, LLC Phone: 800-659-0117x6121 Mobile: 714-614-9863 E-mail: [email protected] A.8.a
Packet Pg. 372
Attachment: Victoriano Park Soccer Lighting Project Proposal 8_10_22r (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS Sole/Si ngle Sou rce J ustification
onre:$/'f 012022 DEPT/DIVSION: Parks & Community Services/Parks Division vENDoR: Musco Sports Lighting, LLC VENDOR PART NUMBER:
(IF APPLICABLE)
DESCRIPTION OF ITEM: Use of Musco Sports Lighting, LLC for construction, lighting and integration of Control-Link system at Victoriano Park.
--_--|_..'ISingle Source: Ll
A Single Source is one of the multiple sources that
that is selected without competition for compelling
are capable of producing the desired item(s). lt is the one source and justifiable reasons.
s.1"il;M
A Sole Source is the on, source available that is capable of producing the desired of patent rights, copyrights, proprietary processes, etc. or similar circumstances item(s) because of exclusive control
JUSTIFICATION: PLEASE PROVIDE REQUESTED INFORMATION IN THE RATIONALE BOX ON PAGE 2 Only known qualified vendor. (Last of the vendors which were contacted below and the specific reasons !{hy each was not a viable source. List the qualifications that each source or item meets. lf another vendor offers a aimilar item, provide the item identification, vendor information and comparable pricing).
Dues and,/or Membership (Dues and/or Memberships are generally required for various regional agencies and/or professional memberships, and no competitive equal exists. Please list the orqanization the due and/or membershio is for and indicate the reason needed.)
Legal services Agreement. (Per Procurement Policy 3.18 exempt from competitive requirements).
Contract Class lnstructors/Sports Officials and referees (Per Procurement Policy 3.18 exempt from Supplier/Consultant proprietary item/service. (The selected supplier/consultant is the only manufacturer of this ilem and/or service. List the reasons why no substitute can be used and if no similar substitute is available).
Government or Contract Directed. (Provide a copv of the contract page which directs this source or a letter, or memo or e-mail specifically directing this source).
prudent to procure with another vendor for this procurement).
Continuation of an ongoing service or an addition to a critical system already procured from that vendor. (List the reasons whV it would nol be cost effective and/or schedule effective and/or mitigate technical risk and/or Economically Justified due to the following reasons:
Delivery Schedule Requirements (list delivery schedule requirements below) Need for unique capabilities or special techniques (list below) Standardization (Specify what is being standardized and how this will benefit?) SingLe6le SolE Jusufrcalion Form
tr
I
tr
tr
T
tr
a
tr
T
tr
tr
A.8.b
Packet Pg. 373
Attachment: Musco Sports Lighting LLC Approved Sole Source 2022 (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS RATIONALE: (Provide written explanation, technical reasoning and/or evidence of the claim. See Directions. Use additional sheels if necessary) Musco Sports Lighting, LLC is a comprehensive design/build company utilized for construction, standard equipment, and lighting for Moreno Valley Parks sports fields. The Control-Link system is Musco's proprietary software application for the control and programming of sports field lights by Musco staff, City staff, and long-term sports user groups for field reservations. For consistency, efficiency, and integration with the existing Musco Sports Lighting system throughout Moreno Valley parks, the Department recommends that the City Council authorize the sole sourcing of Musco Sports Lighting, LLC for this project.
PURCHASING USE ONLY:
I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE, ARE COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE/SINGLE SOURCE JUSTIFICATION PRECLUDES THE USED OF FULL AND OPEN COMPETITION.
PRINTED NAM
PURCHASING DIVISION MANAGER
SIGN
PRINTED NAME:
DATE:
CONTRACT # PO#
VERIFIED BY: COMMENTS:
JUSrlFlcArloN VALID ron: n 1 YEAR ! z venns I 5 YEARS
SPECIFIC SOURCE JUSTIFICATION (SSJ) INSTRUCTIONS
Technical and requirements personnel are responsible for providing and certifying as accurate and complete necessary data to support their recommendation for other than full and open competition. The justification must demonstrate that only one company can perform. The following are examples of bases for an SSJ:
a) The supplies/services to be acquired are unique to City of Moreno Valley. b) Time is of the essence and only one known source can meet City of Moreno Valley's needs within the required timeframe.
c) Data is unavailable for competitive procurement.
d) lt is necessary that the item being acquired from one source be compatible and interchangeable with existing equiPment.
The following elements must be addressed in the SSJ:
Single/sole SourG Justili€tion Fom
S€ptsmb€r6,2019
FOR PURCHASING USE ONLY
A.8.b
Packet Pg. 374
Attachment: Musco Sports Lighting LLC Approved Sole Source 2022 (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS a) State clearly City of Moreno Valley's requirements. Make sure that the entire requiremenl is covered by the c)
justification.
Explain why the vendor is the only company that can meet City of Moreno Valley's requirement The documentation necessary to adequately substantiate the two most common basis of Sole/Single source is:
i. lf the supplier has a unique capability, whether it is an item or service, it is insufficient to simply say that the supplier is unique. lf the item is unique to the supplier, the unique characteristics must be set forth. lf the supplier has unique expertise, that expertise must be described. lf the supplier has unique equipment or facilities or it has proprietary data, it must be explained. ii. lf only one supplier can perform within the required timeframe, the timeframe must be explained:
1. Provide the date by which the supplies/services must be delivered.
2. lndicate how that date was determined and its significance.
3.lndicate the impact of delay beyond that date in terms of program schedules, milestones, etc.
4.State how long it would take another supplier to acquire the capability to perform (learning curve), how much it would cost another supplier to get up to speed, and if appropriate, what it would cost City of Moreno Valley in terms of dollars and manhours to get another supplier up to speed. State the bases for the above estimates.
State how the decision to go Sole/Specific Source was reached. Generally, technical personnel's knowledge and experience can be used to support SSJ. The following are examples of documentation supporting this element:
i. Explain requisition originator's experience that would indicate that he knows only one source can perform.
ii. Explain that technical publications, symposiums, or conferences clearly indicate that only one company can perform. List publications read and symposiums and conferences attended' iii. State what is being done to foster future competition. iv. Justification must be signed and dated.
d) Describe the item and the particular uses of the item. State specifically what the item is going to be for and what it will do. lnclude here any project numbers and titles that the material in question will support or historically has suPPorted.
e) State the distinguishing characteristics of the item and why this is the only item that will fulfill the requirements. This may include being an add-on to an existing system or the replacement of an existing system.copyrightsandtrademarkSmaybeapplicableheredependingontheSituation, 0 Explain what would happen if another, unequal item were procured instead. lnclude any training delays, alteration of standard operating procedures, etc. that would cost the institution time, funds and overall completion of projects. This is the appropriate area to describe any design changes that would be necessary if another source were to be used
g) ou ine the work performed to determine what other, similar items are offered from other vendors and why these items will not satisfy the requirements stated in the previous steps. This may need to be explicit to include: company names, contact informalion, and in some cases, valid quotes' Singlolsol€ Sour@ Justf etion Fom
b)
A.8.b
Packet Pg. 375
Attachment: Musco Sports Lighting LLC Approved Sole Source 2022 (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS h) lf there is cost impact, detail the cost impact of utilizing another source. i) lf there is schedule impact, detail the schedule impact of utilizing another source. *IMPORTANT*
"The two most often cited basis for SSJ are uniqueness and timeframe. These are often confused and inappropriately interchanged. lf a supplier is unique and if his uniqueness is adequately substantiated, a discussion of timeframe is inappropriate. lf the basis for the SSJ is timeframe, a discussion of uniqueness should not be made or alluded to. .Timeframe does not make a supplier unique.
.Statements that a supplier has the best capability, offers the lowest price, or is the only qualified source are not bases for an SSJ. Such determinations can only be made through competitive acquisitions. A strong presentation which merely establishes that the recommended source is most highly qualified to perform but does not establish why other sources cannot perform is unacceptable.
*lncumbency does not justify an SSJ.
?dministrative delay or lack of adequate advanced planning do not create an urgency that justifies an SSJ.
Singl6/Sol6 Sourc€ Juslifr€lion Fom
A.8.b
Packet Pg. 376
Attachment: Musco Sports Lighting LLC Approved Sole Source 2022 (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 377
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 378
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 379
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 380
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 381
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 382
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 383
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 384
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 385
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.
City of Moreno Valley
BY:
Executive Director
DATE: ___________ _
INTERNAL USE ONLY
APPROVED AS TO LEGAL FORM:
City Attorney
09/06/2022
Date
PPROVAL:
Bubnick
P rks & Community Services
?irector
9·6:��
Date
10 Musco Sports Lighting, LLC
BY:�A
nsen
TITLE: __ ....;Sa....;e;..ac'-'-re"""t=a�ry.__ __ _
DATE:
(Corporate Secretary)
August 31, 2022
....
A.8.c
Packet Pg. 386
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 387
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 388
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 389
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 390
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 391
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS A.8.c
Packet Pg. 392
Attachment: MUSCO Agreement_Victoriano Park Lighting_CA approved (5934 : AUTHORIZATION TO AWARD CONTRACT TO MUSCO SPORTS