ATTACHMENT B. COST FILE
CITY OF MORENO VALLEY
PAVEMENT REHABILITATION FOR VARIOUS LOCAL STREETS (CDBG FY 2022-23) PROJECT NO. 801 0094 A.6.b
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Attachment: Agreement with G3 Quality Inc (5949 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC.
DATE: 9/14/2022
BID #: 2698
OTHER DIRECT COSTS
AMOUNT UNITS UNIT RATE FEES
Per Technician during field compaction
activities Expense Item Billed per Unit 80 HR. $ 9. 00 720.00$ Per Field Inspector or Technician Vehicle Per Day 26 EA. $ 116.00 3,016.00$ 3,736$
CONTINGENCIES OPTION
AMOUNT UNITS UNIT RATE FEES
0 HR. $ 184.50 -$
-$
QUALITY ASSURANCE INSPECTION AND MATERIALS TESTING NOT TO EXCEED: 54,313$ Field Vehicles
PROFESSIONAL SERVICE RELATED PROVISIONS: OTHER DIRECT COST
ESTIMATED QUANTITY
Nuclear Density Gauge
Subtotal:
Subtotal:
PROFESSIONAL SERVICE RELATED PROVISIONS:
ESTIMATED QUANTITY
Overtime Contingency Allowance Overtime billed at 1.5 x hourly rate and Double-time billed at 2.0 x hourly rate
ATTACHMENT B. COST FILE
CITY OF MORENO VALLEY
PAVEMENT REHABILITATION FOR VARIOUS LOCAL STREETS (CDBG FY 2022-23) PROJECT NO. 801 0094 A.6.b
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Attachment: Agreement with G3 Quality Inc (5949 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC.
EXHIBIT E
INSURANCE REQUIREMENTS
Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, which shall include insurance for “bodily injury,” “property damage” and “pers onal and advertising injury” with coverage for premises and operations, products and co mpleted operations, and contractual liability.
2. The most current version of Insur ance Service Office (ISO) Business Auto Coverage Form CA 00 01, which shall incl ude coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).
3. Workers’ Compensation insurance as r equired by the California Labor Code and Employer’s Liability Insurance.
4. Professional Liability (E rrors and Omissions) insurance appropriate to Consultant’s profession.
Minimum Limits of Insurance
Consultant shall maintain limits of liability of not less than:
1. General Liability:
$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate
2. Automobile Liability:
$1,000,000 per accident for bodily injury and property damage
3. Employer’s Liability:
$1,000,000 each accident for bodily injury
$1,000,000 disease each employee
$1,000,000 disease policy limit
A.6.b
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Attachment: Agreement with G3 Quality Inc (5949 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC.
4. Professional Liabilit y (Errors and Omissions):
$1,000,000 per claim/occurrence
$2,000,000 policy aggregate
Umbrella or Excess Insurance
In the event Consultant purchases an Umbrella or Excess insurance polic y(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).
Deductibles and Self-Insured Retentions
Consultant shall be responsible for payment of any deductibles contained in any insurance policy(ies) required hereunder and Consultant shall also be responsible for payment of any self- insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either (i) the insurer shall reduc e or eliminate such deductibles or self-insured retentions as respects City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers; or (ii) Consulta nt shall provide a financial guar antee, satisfactory to the City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be res ponsible for the payment of any deductibles or self-insured retentions.
Other Insurance Provisions
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:
1. City, CSD, Housing Aut hority and each of their officers, officials, employees, agents and volunteers are to be covered as additional insureds.
2. The coverage shall contain no specia l limitations on the scope of protection afforded to City, CSD, Hous ing Authority and each of t heir officers, officials, employees, agents and volunteers.
3. Consultant’s insurance coverage sha ll be primary and no cont ribution shall be required of City.
The Workers’ Compensation insurance policy is to contain, or be endor sed to contain, the following provision: Consultant and its insurer shall waive any right of subrogation against City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers.
A.6.b
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Attachment: Agreement with G3 Quality Inc (5949 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC.
If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form:
1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.
2. Insurance must be mainta ined and evidence of insurance must be provided for at least 3 years after any expi ration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.
3. If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a retroactive dat e prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.
4. A copy of the claims reporting requirem ents must be submitted to City for review.
5. These requirements shall survive expi ration or termination of the Agreement.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in cover age or in limits except after 30 calendar day written notice by certified mail, return receipt requested, has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Consultant shall provide a new certif icate, and applicable endor sements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
Acceptability of Insurers
All policies of insurance required hereunder s hall be placed with an insurance company(ies) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than “A-VII” in Best’s Insurance Rating Guide; or authorized by the City Manager or his/her designee.
Verification of Coverage
Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City’s execution of the Agreement and before work commences.
A.6.b
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Attachment: Agreement with G3 Quality Inc (5949 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC.
Report to City Council
ID#5950 Page 1
TO: Mayor and City Council
FROM: Michael Lloyd, Public Works Director/City Engineer
AGENDA DATE: October 4, 2022
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT TO R. J. NOBLE COMPANY FOR CITYWIDE
PAVEMENT REHABILITATION PROGRAM FY 26/27 TO
FY 3 0/31 (ARTERIAL AND COLLECTOR STREETS),
PROJECT NO. 801 0097
RECOMMENDED ACTION
Recommendations:
1. Award a construction contract to R. J. Noble Company for the Citywide Pavement Rehabilitation Program - FY 26/27 to FY 30/31 (Arterial and Collector Streets) project and authorize the City Manager to execute a contract in substantial conformance with the attached contract with R. J. Noble Company in the amount of $18,7 72,997.50, and authorize the City Manager to approve and execute any subsequent amendments s ubject to the approval of the City Attorney;
2. Award an agreement for Professional Consultant Service to Z&K Consultants , Inc. to provide construction management and inspection services for the Citywide Pavement Rehabilitation Program - FY 26/27 to FY 30/31 (Arterial and Collector Streets) project and authorize the City Manager to execute the agreement with Z&K Consultants in the amount of $4 49,376.00, and authorize the City Manager to approve and execute any subsequent amendments subject to the approval of the City Attorney;
3. Award an agreement for Professional Consultant Service to Koury Engineering & Testing, Inc. to provide material testing and geotechnical services for the Citywide Pavement Rehabilitation Program - FY 26/27 to FY 30 /31 (Arterial and Collector Streets) project and authorize the City Manager to execute the agreement with Koury Engineering & Testing, Inc. in the amount of $ 236,700.00, A.7
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and authorize the City Manager to approve and execute any subsequent amendments subject to the approval of the City Attorney;
4. Authorize the issuance of a Purchase Order to R. J. Noble Company in the amount of $19, 272,997.50 (bid amount plus a contingency of $500,000.00 ), a Purchase Order to Z&K Consultants, Inc. in the amount of $ 449,376.00, and a Purchase Orde r to Koury Engineering & Testing, Inc. in the amount of $236,700.00 necessary for completing the construction of this project, funded by Capital Project Reimbursement Funds (Fund 3008); and
5. Authorize the Public Works Director/City Engineer to execute any subsequent change orders to R. J. Noble Company’s contract not exceeding the contingency of $500,000.00 subject to the approval of the City Attorney.
SUMMARY
This report recommends approval of a contract with R. J. Noble Company for the construction of t he Citywide Pavement Rehabilitation Program - FY 26/27 to FY 30/31 (Arterial and Collector Streets) project. Th is report also recommends approval of a professional consultant agreement for construction management and inspection services with Z&K Consultant s, Inc. and a professional consultant agreement for material testing and geotechnical services with Koury Engineering & Testing, Inc . to ensure the project is constructed per approved plans and specifications. This project is funded by Capital Project Reim bursement Funds (Fund 3008) and consistent with the City Council’s Momentum MoVal Strategic Plan as roadway and public facility maintenance remains a top priority for the City Council. This project is part of the second batch of paving projects as a result to the City’s historic investment in pavement restoration and rehabilitation.
DISCUSSION
This project provides both pavement preventative and corrective work for 67 arterial and collector street segments citywide. These streets are prioritized in the Pavement Management Program (PMP) Plans approved by the City Council in January 2021 and February 2022. The preventative work (e.g. crack seal and slurry seal) and corrective work (e.g. local repairs and surface replacement) will help preserve and extend the useful life of the City’s largest asset at the lowest cost. The project also includes the reconstruction of various access ramps within the paving limits to meet current ADA requirements, repairs of roadway shoulders, and other related street improvem ents.
The City utilizes funding for pavement repair work received as part of the federal recovery act plans and programs to complete the construction of this project.
On February 1, 2022, the City Council approved the first amendment to the agreement for professional consultant services to HR Green Pacific, Inc. to complete the design and bid documents for this project. The Consultant completed the contracted work in August 2022. The project was advertised for construction bids on August 22 , 2022.
Formal bidding procedures were followed in conformance with the Public Contract A.7
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Code. Two (2) bids were received via the electronic bid management system, PlanetBids, on September 13, 2022 as follows:
Contractors Bid Amount
1. R. J. Noble Company $18,772,997.50
2. All American Asphalt $19,159,203.00
The lowest responsible bidder was determined by comparing the cumulative total for all bid items as stipulated in the bidding documents. Staff has reviewed the bid by R. J.
Noble Company and finds it to be the lowest responsive and responsible bidder in possession of a valid license and bid bond. No outstanding issues were identified through review of the references submitted by R. J. Noble Company in their bid. Staff recommends awarding a contract to R. J. Noble Company to construct much needed street improvements for the City.
A contingency amount of $500,000.00 is recommended to account for any changed field condition that may have occurred during the period between the completion of the engineering design work and construction start. The contingency is also recommended to allow rapid response to avoid unnecessary construction delays that typically result in contractor change orders from unforeseen circumstances encountered during construction.
Staff recommends awarding an agreement Z&K Consultants , Inc. in an amount of $449,376.00 to provide construction management and inspection services for this project. The consultant is responsible for managing all construction activities for the project from star t to finish and for performing field inspection of the work to ensure the improvements are constructed per the project plans and specifications.
Staff recommends awarding an agreement to Koury Engineering & Testing, Inc. in an amount of $ 236,700.00 to pro vide material testing and geotechnical services for this project that generally include performing tests on the contractor’s furnished slurry seal, asphalt, and concrete materials and observing the placement of these materials in the field to ensure the construction meets the project requirements. Both Z&K Consultants, Inc. and Koury Engineering & Testing, Inc. were selected through a request for proposal and selection process and deemed to be highly qualified to perform these quality check/quality assurance (QC/QA) services for the project.
The Planning Division of the Community Development Department determined that this project is exempt from the California Environmental Quality Act per Guidelines Section 15301(c) as a Class 1 (Existing Facilities).
Approval of the recommended actions would support Objective 4 of the Momentum MoVal Strategic Plan: “Manage and maximize Moreno Valley’s public Infrastructure to ensure an excellent quality of life, develop and implement innovative, cost-effective infrastructure maintenance programs, public facilities management strategies, and capital improvement programming and project delivery.”
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ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report. This alternative will provide fo r the timely construction of the Citywide Pavement Rehabilitation Program FY 2 6/27 to FY 30 /31 (Arterial and Collector Streets) project.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative as it will delay the construction of needed improvements and may result in higher future repair costs.
FISCAL IMPACT
This project is funded by Capital Project Reimbursement Funds (Fund 3008). The City utilizes funding received for pavement repair work as part of the federal recovery act plans and programs to complete the construction of this project.
AVAILABLE BUDGET
Capital Projects Reimbursements
(Account 3008-70-77-80001-720199) (Project No. 801 0097-3008-99) ....... $22,204,081
ESTIMATED CONSTRUCTION COSTS:
Construction (including contingency)............................................................. $19,272,998 Construction Management and Inspection Services ......................................... $449,376 Construction Material Testing and Geotechnical Services ................................ $236,700 Community Workforce Program Administration Services .................................... $33,300 City Staff Project Administration ........................................................................... $30,000 Total .............................................................................................................. $20,022,374
ANTICIPATED CONSTRUCTION SCHEDULE:
Construction is anticipated to begin in late 2022 once all pre -construction documentation and information is provided by the contractor and approved by the City.
The project is anticipated to be completed in Spring 2023, barring any weather or unforeseen site condition delays.
NOTIFICATION
Prior to construction, business owners, schools, utilities, adjacent property owners, law enforcement, fire department, churc hes, public transportation, and other emergency service responders in the area will be notified in a timely manner of the proposed construction and roadway closures.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Quang Nguyen, P.E. Michael Lloyd, P.E.
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Senior Engineer Public Works Director/City Engineer
Department Approval:
Melissa Walker, P.E.
Engineering Division Manager/Assistant City Engineer
CITY COUNCIL GOALS
Public Safety. Provide a safe and secure environment for p eople and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
Community Image, Neighborhood Pride and Cleanliness . Pro mote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the l eft hand side of this document for the necessary attachment.
1. Agreement with R J Nobel Company
2. Agreement with Z&K Consultants Inc
3. Agreement with Koury Engineering & Testing Inc
APPROVALS
Budget Officer Approval ✓ Approved . 9/27/22 12:11 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 9/27/22 12:53 PM A.7
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City of Moreno Valley
Project No. 801 0097
Standard Form of Agreement
00500-1
Agreement No.
AGREEMENT
PROJECT NO. 801 0097
CITYWIDE PAVEMENT REHABILITATION PROGRAM FY 26/27 TO FY 30/31 (ARTERIAL AND COLLECTOR STREETS)
THIS Agreement is made and entered into this _____ day of _____________ 2022 (“Effective Date”) by and between the City of Moreno Valley, a municipal corporation, County of Riverside, State of California, hereinafter called the "City" and R. J. Nobel Company, hereinafter called the "Contractor."
That the City and the Contractor for the consideration hereinafter named, agree as follows:
1. CONTRACT DOCUMENTS . The Contract Documents consist of the following, which are incorporated herein by this reference:
A. This Agreement
B. Community Workforce Agreement by and Between the City of Moreno Valley and San Bernardino/Riverside Counties Building and Construction Trades Council, AFL-CIO and the Signatory Craft Councils and Unions (“CWA”) [PROJECTS OVER $1,000,000] C. Any and all Contract Change Orders and Construction Change Directives issued after execution of this Agreement
D. Addenda Nos. ___1___ inclusive, issued prior to the Bid Deadline E. The bound Contract Documents book that incl udes City Special Provisions, General Provisions, and Technical Provisions
F. Standard Specifications for Public Wor ks Construction (“Greenbook”) – latest edition in effect at the Bid Deadline, as modified by the City Special Provisions G. Reference Specifications/Reference Documents other than those listed in paragraph 2, below
H. Project Plans
I. City Standard Plans
J. Caltrans Standard Plans
K. EMWD Standard Plans
L. Governmental approvals, including, but not limited to, permits required for the Work M. Contractor’s Labor and Materials Payment Bond (for reference only) N. Contractor’s Faithful Performance Bond (for reference only) O. Contractor’s Certificates of Insurance and Additional Insured Endorsements
In the event of conflict between any of the Contract Documents, the provisions placing a more stringent requirement on the Contractor shall prevail. The Contractor shall provide the better quality or greater quantity of Work and/or materials unless otherwise directed by City in writing.
In the event none of the Contract Documents place a more stringent requirement or greater burden on the Contractor, the controlling provision shall be that which is found in the document with higher precedence in accordance with the above order of precedence.
2. REFERENCE DOCUMENTS . The following Reference Documents are not considered Contract Documents and are made available to the Contractor for informational purposes:
A. None
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Attachment: Agreement with R J Nobel Company (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE City of Moreno Valley
Project No. 801 0097
Standard Form of Agreement
00500-2
3. SCOPE OF WORK . The Contractor shall perform and provide all materials, tools, equipment, labor, and services necessary to complete the Work described in the Contract Documents, except as otherwise provided in the Plans, Standard Specifications, or City Special Provisions to be the responsibility of others.
4. PAYMENT .
4.1. Contract Price and Basis for Payment. In consideration for the Contractor’s full, complete, timely, and faithful performance of the Work required by the Contract Documents, the City shall pay Contractor for the actual quantity of Work required under the Bid Items awarded by the City performed in accordance with the lump sum prices and unit prices for Bid Items and Additive Bid Items, if any, set forth the Bid Schedule submitted with the Bid. The sum of the unit prices and lump sum prices for the Base Bid Items and Additive Bid Items, if any, awarded by the City is Eighteen Million Seven Hundred Seventy-Two Thousand Nine Hundred Ninety- Seven and 50/100 Dollars ($18,772,997.50) (“Contract Price”). It is understood and agreed that the quantities set forth in the Bid Schedule for which unit prices are fixed are estimates only and that City will pay and Contractor will accept, as full payment for these items of Work, the unit prices set forth in the Bid Schedule multiplied by the actual number of units performed, constructed, or completed as directed and measured by the City Engineer.
4.2. Payment Procedures. Based upon applications for payment submitted by the Contractor to the City, the City shall make payments to the Contractor in accordance with Section 7 of the Standard Specifications, as modified by Section 7 of the City Special Provisions.
5. CONTRACT TIME .
A. Contract Time. The Contract Time shall be One Hundred Fifty (150) Working Days.
B. Initial Notice to Proceed. After the Agreement has been fully executed by the Contractor and the City, the City shall issue the “Notice to Proceed to Fulfill Preconstruction Requirements.” The date specified in the Notice to Proceed to Fulfill Preconstruction Requirements constitutes the date of commencement of the Contract Time of One Hundred Fifty (150) Working Days. The Contract Time includes the time necessary to fulfill preconstruction requirements and to complete construction of the Project (except as adjusted by subsequent Change Orders).
The Notice to Proceed to Fulfill Preconstruction Requirements shall further specify that Contractor must complete the preconstruction requirements within Ten (10) Working Days after the date of commencement of the Contract Time; this duration is part of the Contract Time.
Preconstruction requirements include, but are not limited to, the following:
Submitting and obtaining approval of Traffic Control Plans Submitting and obtaining approval of the Stormwater Pollution Prevention Plan (SWPPP)/Water Pollution Control Plan (WPCP)
Submitting and obtaining approval of critical required submittals Installation of the approved Project Identification Signs Obtaining an approved no fee Encroachment Permit
Obtaining a Temporary Use Permit for a construction yard A.7.a
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Attachment: Agreement with R J Nobel Company (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE City of Moreno Valley
Project No. 801 0097
Standard Form of Agreement
00500-3
Notifying all agencies, utilities, residents, etc., as outlined in the Contract Documents
If the City’s issuance of a Notice to Proceed to Fulfill Preconstruction Requirements is delayed due to Contractor’s failure to return the fully executed Agreement and insurance and bond documents within ten (10) Working Days after Contract award, then Contractor agrees to the deduction of one (1) Working Day from the number of days to complete the Project for every Working Day of delay in the City’s receipt of said documents. This right is in addition to and does not affect the City’s right to demand forfeiture of Contractor’s Bid Security if Contractor persistently delays in providing the required documentation.
C. Notice to Proceed with Construction. After all preconstruction requirements are met and materials have been ordered in accordance with the Notice to Proceed to Fulfill Preconstruction Requirements, the City shall issue the “Notice to Proceed with Construction,” at which time the Contractor shall diligently prosecute the Work, including corrective items of Work, day to day thereafter, within the remaining Contract Time.
6. LIQUIDATED DAMAGES AND CONTROL OF WORK .
6.1. Liquidated Damages. The Contractor and City (collectively, the “Parties”) have agreed to liquidate damages with respect to Contractor’s failure to complete the Work within the Contract Time, which includes the time necessary to fulfill preconstruction requirements and to complete construction of the Project (except as adjusted by subsequent Change Orders) in accordance with Article 5 above. The Parties intend for the liquidated damages set forth herein to apply to this Contract as set forth in Government Code Section 53069.85 and in Public Contract Code Section 7203. Contractor acknowledges and agrees that the liquidated damages are intended to compensate the City solely for Contractor’s failure to meet the deadlines for completion of the Work and will not excuse Cont ractor from liability from any other breach, including any failure of the Work to conform to the requirements of the Contract Documents.
In the event that Contractor fails to complete the Work within the Contract Time, Contractor agrees to pay the City $500.00 per Calendar Day that completion of the each such portion of the Work is delayed beyond the Contract Time. The C ontractor will not be assessed liquidated damages for delays occasioned by the failure of the City or of the owner of a utility to provide for the removal or relocation of utility facilities.
The Contractor and City acknowledge and agree that the foregoing liquidated damages have been set based on an evaluation of damages that the City will incur in the event of late completion of portions of the Work. The Contractor and City acknowledge and agree that the amount of such damages are impossible to ascertain as of the date of execution hereof and have agreed to such liquidated damages to fix the City’s damages and to avoid later disputes. It is understood and agreed by Contractor that liquidated damages payable pursuant to this Agreement are not a penalty and that such amounts are not manifestly unreasonable under the circumstances existing as of the date of execution of this Agreement.
It is further mutually agreed that the City will have the right to deduct liquidated damages against progress payments or retainage and that the City will issue a Change Order or Construction Change Directive and reduce the Contract Price accordingly. In the event the remaining unpaid Contract Price is insufficient to cover the full amount of liquidated damages, Contractor shall pay the difference to the City.
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Attachment: Agreement with R J Nobel Company (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE City of Moreno Valley
Project No. 801 0097
Standard Form of Agreement
00500-4
Liquidated damages are owed automatically and without notice of any kind upon the accrual of each day of delay. City may at any time deduct liquidated damages as are payable hereunder from money due or to become due to Contractor, or pursue any other legal remedy to collect such liquidated damages from Contractor and/or its Surety. Neither the City's failure or delay in deducting liquidated damages from payments otherwise due Contractor, nor City's failure or delay in notifying Contractor of the accrual of liquidated damages, shall be deemed a waiver of City's right to liquidated damages.
City's rights under this Section shall not be interpreted as precluding or limiting: (1) any right or remedy of City arising from an event of Contractor default other than a failure to complete the Work within the Contract Time; or (2) City's right to order an acceleration, at Contractor's expense, of performance of the Work to overcome delay, including, without limitation, a delay for which City has the right to assess and/or accrue liquidated damages. The availability of liquidated damages shall not limit City's right to terminate the Contractor’s performance and accrual and/or assessment of liquidated damages does not constitute a waiver of such rights.
6.2. Owner is Exempt from Liability for Early Completion Delay Damages . While the Contractor may schedule completion of all of the Work, or portions thereof, earlier than the Contract Time, the Owner is exempt from liability for and the Contractor will not be entitled to an adjustment of the Contract Sum or to any additional costs, damages, including, but not limited to, claims for extended general conditions costs, home office overhead, jobsite overhead, and management or administrative costs, or compensati on whatsoever, for use of float time or for Contractor’s inability to complete the Work earlier than the Contract Time for any reason whatsoever, including but not limited to, delay cause by Owner or other Excusable Compensable Delay. See Section 6-4 of the Standard Specifications and City Special Provisions regarding compensation for delays.
6.3. Any work completed by the Contractor after the issuance of a Stop Work Notice by the City shall be rejected and/or removed and replaced as specified in Section 3-5 of the City Special Provisions.
7. INSURANCE .
7.1. General. The Contractor shall procure and maintain at its sole expense and throughout the term of this Agreement, any extension thereof, Commercial General Liability, Automobile Liability, and Workers’ Compensation Insurance with such coverage limits as described herein.
7.2. Additional Insured Endorsements . The Contractor shall cause the insurance required by the Contract Document to include the City of Moreno Valley, the City Council and each member thereof, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District and their respective offi cials, employees, commission members, officers, directors, agents, employees, volunteers and representatives as an additional insureds. For the Commercial General Liability coverage, said parties shall be named as additional insureds utilizing either:
1. Insurance Services Office (“ISO”) Additional Insured endorsement CG 20 10 (11/85); or
2. ISO Additional Insured endorsement CG 20 10 (10/01) and Additional Insured Completed Operations endorsement CG 20 37 (10/01); or
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Attachment: Agreement with R J Nobel Company (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE City of Moreno Valley
Project No. 801 0097
Standard Form of Agreement
00500-5
3. Substitute endorsements providing equivalent coverage, approved by the City.
The endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. The coverage shall contain no special limitations on the scope of protection afforded to such additional insureds. Coverage for such additional insureds does not extend to liability to the extent prohibited by Insurance Code Section 11580.4.
7.3. Waivers of Subrogation . All policies of insurance required by the Contract Documents shall include or be endorsed to provide a waiver by the insurers of any rights of recovery or subrogation that the insurers may have at any time against the City of Moreno Valley, the City Council and each member thereof, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District and their respective officials, employees, commission members, officers, directors, agents, employees, volunteers, and representatives.
7.4. Primary Coverage . All policies and endorsements shall stipulate that the Contractor’s (and the Subcontractors’) insurance coverage shall be primary insurance as respects the City of Moreno Valley, the City Council and each member thereof, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District and their respective officials, employees, commission members, officers, directors, agents, employees, volunteers, and representatives, and shall be excess of the Contractor’s (and its Subcontractors’) insurance and shall not contribute with it.
7.5. Coverage Applies Separately to Each Insured and Additional Insured .
Coverage shall state that the Contractor’s (and its Subcontractors’) insurance shall apply separately to each insured or additional insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Coverage shall apply to any claim or suit brought by an additional insured against a named insured or other insured.
7.6. Self-Insurance. Any self-insurance (including deductibles or self-insured retention in excess of $50,000) in lieu of liability insurance must be declared by Contractor and approved by the City in writing prior to execution of the Agreement. The City’s approval of self- insurance, if any, is within the City’s sole discretion and is subject to the following conditions:
1. Contractor must, at all times during the term of the Agreement and for a period of at least one (1) year after completion of the Project and any extension of the one-year correction guarantee period in accordance with Section 3-13.3 of the City Special Provisions, maintain and upon Owner’s reasonable request provide evidence of:
(a) Contractor’s “net worth” (defined as “total assets” [defined as all items of value owned by the Contractor including tangible items such as cash, land, personal property, and equipment, and intangible items such as copyrights and business goodwill]) minus total outside liabilities must be reflected in a financial statement for the prior fiscal year reflecting sufficient income and budget for Contractor to afford at least one loss in an amount equal to the amount of self-insurance;
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Project No. 801 0097
Standard Form of Agreement
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(b) Financial statements showing that Contractor has funds set aside/budgeted to finance the self-insured fund (i.e., Contractor has a program that fulfills functions that a primary insurer would fill); and
(c) A claims procedure that identifies how a claim is supposed to be tendered to reach the financing provided by the self-insured fund.
2. If at any time after such self-insurance has been approved, the Contractor fails to meet the financial thresholds or otherwise fails to comply with the provisions set forth in this Paragraph 7, at the option of the City:
(a) The Contractor shall immediately obtain and thereafter maintain the third party insurance required under this Paragraph 7 and otherwise on the terms required above; or
(b) The insurer shall reduce or eliminate such deductibles or self- insured retention as respects the City, its officers, officials, employees, and volunteers; or
(c) The Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses.
7.7. Insurer Financial Rating. Insurance companies providing insurance hereunder shall be rated A-VII or better in Best's Insurance Rating Guide and shall be legally licensed and qualified to conduct insurance business in the State of California.
7.8. Notices to City of Cancellation or Changes . Each insurance policy described in this Paragraph 7 shall contain a provision or be endorsed to state that coverage will not be cancelled without thirty (30) days’ prior written notice by certified or registered mail to the City (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor’s insurance broker and set forth on its Certificate of Insurance provided to the City), except that cancellation for non-payment of premium shall require (10) days prior written notice by certified or registered mail. If an insurance carrier cancels any policy or elects not to renew any policy required to be maintained by Contractor pursuant to the Contract Documents, Contractor agrees to give written notice to the City at the address indicated on the first page of the Agreement. Contractor agrees to provide the same notice of cancellation and non-renewal to the City that is required by such policy(ies) to be provided to the First Named Insured under such policy(ies). Contractor shall provide confirmation that the required policies have been renewed not less than seven (7) days prior to the expiration of existing coverages and shall deliver renewal or replacement policies, certificates and endorsements to the City Clerk within fourteen (14) days of the expiration of existing coverages. Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall procure within five (5) days, other policies of insurance similar in all respects to the policy or policies to be cancelled or altered. Contractor shall furnish to the City Clerk copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment.
7.9. Commercial General Liability. Coverage shall be written on an ISO Commercial General Liability “occurrence” form CG 00 01 (10/01 or later edition) or equivalent form approved by the City for coverage on an occurrence basis. The insurance shall cover liability, including, but not limited to, that arising from premises operations, stop gap liability, independent A.7.a
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Project No. 801 0097
Standard Form of Agreement
00500-7
contractors, products-completed operations, pers onal injury, advertising injury, and liability assumed under an insured contract. The policy shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 (11/85). Coverage shall contain no contractors’ limitation or other endorsement limiting the scope of coverage for liability arising from pollution, explosion, collapse, or underground (x, c, u) property damage. Contractor shall provide Products/Completed Operations coverage to be maintained continuously for a minimum of one (1) year after Final Acceptance of the Work, and any extension of the one-year correction guarantee period in accordance with Section 3-13.3 of the City Special Provisions.
Contractor shall maintain Commercial General Liability insurance with the following minimum limits: $1,000,000 per occurrence / $2,000,000 aggregate / $2,000,000 products-completed operations.
7.10. Business Automobile Liability . Coverage shall be written on ISO form CA 00 01 (12/93 or later edition) or a substitute form providing equivalent coverage for owned, hired, leased and non-owned vehicles, whether scheduled or not, with $1,000,000 combined single limit per accident for bodily injury and property damage. If necessary, the policy shall be endorsed to provide contractual liability coverage.
7.11. Workers’ Compensation. Contractor shall comply with the applicable sections of the California Labor Code concerning workers’ compensation for injuries on the job. Compliance is accomplished in one of the following manners:
1. Provide copy of permissive self-insurance certificate approved by the State of California; or
2. Secure and maintain in force a policy of workers’ compensation insurance with statutory limits and Employer’s Liability Insurance with a minimal limit of $1,000,000 per accident; or
3. Provide a “waiver” form certifying that no employees subject to the Labor Code’s Workers’ Compensation provision will be used in performance of this Contract.
7.12. Subcontractors’ Insurance. The Contractor shall include all Subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each Subcontractor. All coverages for Subcontractors shall be subject to all of the requirements stated herein.
8. BONDS . The Contractor shall provide two surety bonds. The Contractor shall furnish a satisfactory Performance Bond meeting all statutory requirements of the State of California on the form provided by the City. The bond shall be furnished as a guarantee of the faithful performance of the requirements of the Contract Documents as may be amended from time to time, including, but not limited to, liability for delays and damages (both direct and consequential) to the City and the City’s Separate Contractors and consultants, warranties, guarantees, and indemnity obligations, in an amount that shall remain equal to one hundred percent (100%) of the Contract Price.
The Contractor shall furnish a separate satisfactory Labor and Materials Payment Bond meeting all statutory requirements of the State of California on the form provided by the City in an amount that shall remain equal to one hundred percent (100%) of the Contract Price to secure payment of all claims, demands, stop payment notices, or charges of the State of California, of material A.7.a
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Project No. 801 0097
Standard Form of Agreement
00500-8
suppliers, mechanics, or laborers employed by the Contractor or by any Subcontractor, or any person, form, or entity eligible to file a stop payment notice with respect to the Work.
All bonds shall be executed by a California-admitted surety insurer. Bonds issued by a California- admitted surety insurer listed on the latest version of the U.S Department of Treasury Circular 570 shall be deemed accepted unless specifically rejected by the City. Bonds issued by sureties not listed in Treasury Circular 570 must be accompanied by all documents enumerated in California Code of Civil Procedure Section 995.660(a). The bonds shall bear the same date as the Contract. The attorney-in-fact who executes the required bonds on behalf of the surety shall affix thereto a certified and current copy of the power of attorney. In the event of changes that increase the Contract Price, the amount of each bond shall be deemed to increase and at all times remain equal to the Contract Price. The signatures shall be acknowledged by a notary public.
Every bond must display the surety’s bond number and incorporate the Contract for construction of the Work by reference. The terms of the bonds shall provide that the surety agrees that no change, extension of time, alteration, or modification of the Contract Documents or the Work to be performed thereunder shall in any way affect its obligations and shall waive notice of any such change, extension of time, alteration, or modification of the Contract Documents. The surety further agrees that it is obligated under the bonds to any successor, grantee, or assignee of the City.
Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under the Contract, the Contractor shall promptly furnish a copy of the bonds or shall authorize a copy to be furnished.
Should any bond become insufficient, or should any of the sureties, in the opinion of the City, become non-responsible or unacceptable, the Contractor shall, within ten (10) Calendar Days after receiving notice from the City, provide written documentation to the Satisfaction of the City that Contractor has secured new or additional sureties for the bonds; otherwise the Contractor shall be in default of the Contract. No further payments shall be deemed due or will be made under Contract until a new surety(ies) qualifies and is accepted by the City.
Contractor agrees that the Labor and Materials Payment Bond and Faithful Performance Bond attached to this Agreement are for reference purposes only, and shall not be considered a part of this Agreement. Contractor further agrees that said bonds are separate obligations of the Contractor and its Surety, and that any attorney ’s fee provision contained in any payment bond or performance bond shall not apply to this Agreement. In the event there is any litigation between the parties arising from the breach of this Agreement, each party will bear its own attorneys’ fees in the litigation.
9. RECORDS . The Contractor and its Subcontractors shall maintain and keep books, payrolls, invoices of materials, and Project records current, and shall record all transactions pertaining to the Contract in accordance with generally acceptable accounting principles. Said books and records shall be made available to the City of Moreno Valley, Riverside County, the State of California, the Federal Government, and to any authorized representative thereof for purposes of audit and inspection at all reasonable times and places. All such books, payrolls, invoices of materials, and records shall be retained for at least five (5) years after Final Acceptance.
10. INDEMNIFICATION .
10.1. General. To the fullest extent permitted by law, the Contractor assumes liability for and agrees, at the Contractor’s sole cost and expense, to promptly and fully indemnify, protect, A.7.a
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Project No. 801 0097
Standard Form of Agreement
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hold harmless and defend (even if the allegations are false, fraudulent, or groundless), the City of Moreno Valley, its City Council, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District, and all of their respec tive officials, officers, directors, employees, commission members, representatives and agents (“Indemnitees”), from and against any and all claims, allegations, actions, suits, arbitr ations, administrative proceedings, regulatory proceedings, or other legal proceeds, causes of action, demands, costs, judgments, liens, stop payment notices, penalties, liabilities, damages, losses, anticipated losses of revenues, and expenses (including, but not limited to, any fees of accountants, attorneys, experts or other professionals, or investigation expenses), or lo sses of any kind or nature whatsoever, whether actual, threatened or alleged, arising out of, resulting from, or in any way (either directly or indirectly), related to the Work, the Project or any breach of the Contract by Contractor or any of its officers, agents, employees, Subcontractors, Sub-subcontractors, or any person performing any of the Work, pursuant to a direct or indirect contract with the Contractor (“Indemnity Claims”).
Such Indemnity Claims include, but are not limited to, claims for:
A. Any activity on or use of the City’s premises or facilities; B. Any liability incurred due to Contractor acting outside the scope of its authority pursuant to the Contract, whether or not caused in part by an Indemnified Party;
C. The failure of Contractor or the Work to comply with any Applicable Law, permit or orders;
D. Any misrepresentation, misstatement or omission with respect to any statement made in the Contract Documents or any document furnished by the Contractor in connection therewith;
E. Any breach of any duty, obligation or requirement under the Contract Documents, including, but not limited to any breach of Contractor’s warranties, representations or agreements set forth in the Contract Documents;
F. Any failure to coordinate the Work with City’s Separate Contractors; G. Any failure to provide notice to any party as required under the Contract Documents;
H. Any failure to act in such a manner as to protect the Project from loss, cost, expense or liability;
I. Bodily or personal injury, emotional injury, sickness or disease, or death at any time to any persons including without limitation employees of Contractor;
J. Damage or injury to real property or personal property, equipment and materials (including, but without limitation, property under the care and custody of the Contractor or the City) sustained by any person or persons (including, but not limited to, companies, corporations, utility company or property owner, Contractor and its employees or agents, and members of the general public);
K. Any liability imposed by Applicable Law including, but not limited to criminal or civil fines or penalties;
L. Any dangerous, hazardous, unsafe or defective condition of, in or on the Site, of any nature whatsoever, which may exist by reason of any act, omission, neglect, or any use or occupation of the Site by Contractor, its officers, agents, employees, or Subcontractors;
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Project No. 801 0097
Standard Form of Agreement
00500-10
M. Any operation conducted upon or any use or occupation of the Site by the Contractor, its officers, agents, employees, or Subcontractors under or pursuant to the provisions of the Contract or otherwise; N. Any acts, errors, omission or negligence of Contractor, its officers, agents, employees, or Subcontractors;
O. Infringement of any patent rights, licenses, copyrights, or intellectual property which may be brought against the Contractor or Owner arising out of Contractor’s Work, for which the Contractor is responsible; and P. Any and all claims against the City seeking compensation for labor performed or materials used or furnished to be used in the Work or alleged to have been furnished on the Project, including all incidental or consequential damages resulting to the City from such claims.
10.2. Effect of Indemnitees’ Active Negligence. Contractor’s obligations to indemnify and hold the Indemnitees harmless exclude only such portion of any Indemnity Claim which is attributable to the active negligence or willful misconduct of the Indemnitee, provided such active negligence or willful misconduct is determined by agreement of the parties or by findings of a court of competent jurisdiction. In instances where an Indemnitee’s active negligence accounts for only a percentage of the liability for the Indemnity Claim involved, the obligation of Contractor will be for that entire percentage of liability for the Indemnity Claim not attributable to the active negligence or willful misconduct of the Indemnitee(s). Such obligation shall not be construed to negate, abridge or otherwise reduce any other ri ght or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph 10. Subject to the limits set forth herein, the Contractor, at its own expense, shall satisfy any resulting judgment that may be rendered against any Indemnitee resulting from an Indemnity Claim. The Indemnitees shall be consulted with regard to any proposed settlement.
10.3. Independent Defense Obligation. The duty of the Contractor to indemnify and hold harmless the Indemnitees includes the separate and independent duty to defend the Indemnitees, which duty arises immediately upon receipt by Contractor of the tender of any Indemnity Claim from an Indemnitee. The Cont ractor’s obligation to defend the Indemnitee(s) shall be at Contractor’s sole expense, and not be excused because of the Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable. This duty to defend shall apply whether or not an Indemnity Claim has merit or is meritless, or which involves claims or allegations that any or all of the Indemnitees were actively, passively, or concurrently negligent, or which otherwise asserts that the Indemnitees are responsible, in whole or in part, for any Indemnity Claim. The Contractor shall respond within thirty (30) Calendar Days to the tender of any Indemnity Claim for defense and/or indemnity by an Indemnitee, unless the Indemnitee agrees in writing to an extension of this time. The defense provided to the Indemnitees by Contractor shall be by well qualified, adequately insured and experienced legal counsel acceptable to the City.
10.4. Intent of Parties Regarding Scope of Indemnity. It is the intent of the parties that the Contractor and its Subcontractors of all tiers shall provide the Indemnitees with the broadest defense and indemnity permitted by Applicable Law. In the event that any of the defense, indemnity, or hold harmless provisions in the Contract Documents are found to be ambiguous or in conflict with one another, it is the parties’ intent that the broadest and most expansive interpretation in favor of providing defense and/or indemnity to the Indemnitees be given effect.
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Project No. 801 0097
Standard Form of Agreement
00500-11
10.5. Waiver of Indemnity Rights Against Indemnitees. With respect to third party claims against the Contractor, to the fullest extent permitted by law, the Contractor waives any and all rights to any type of express or implied indemnity against the Indemnitees.
10.6. Subcontractor Requirements. In addition to the requirements set forth hereinabove, Contractor shall ensure, by written subcontract agreement, that each of Contractor’s Subcontractors of every tier shall protect, def end, indemnify and hold harmless the Indemnitees with respect to Indemnity Claims arising out of, in connection with, or in any way related to each such Subcontractors’ Work on the Project in the same manner in which Contractor is required to protect, defend, indemnify and hold the Indemnitees harmless. In the event Contractor fails to obtain such defense and indemnity obligations from others as required herein, Contractor agrees to be fully responsible to the Indemnitees according to the terms of this Paragraph 10. Contractor further agrees to ensure that each subcontractor will execute a separate Letter of Assent to the terms of the CWA if the total project cost is $1,000,000 or more and will fully indemnify the City for any claims or losses which result from a Subcontractor’s failure to adhere to the terms of the CWA on this project.
10.7. No Limitation or Waiver of Rights. Contractor’s obligations under this Paragraph 10 are in addition to any other rights or remedies which the Indemnitees may have under the law or under the Contract Documents. Contractor’s indemnification and defense obligations set forth in this Paragraph 10 are separate and independent from the insurance provisions set forth in the Contract Documents, and do not limit, in any way, the applicability, scope, or obligations set forth in such insurance provisions. The purchase of insurance by the Contractor with respect to the obligations required herein shall in no event be construed as fulfillment or discharge of such obligations. In any and all claims against the Indemnitees by any employee of the Contractor, any Subcontractor, any supplier of the Contractor or Subcontractors, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the obligations under this Paragraph 10 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor or any supplier of either of them, under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. Failure of the City to monitor compliance with these requirements imposes no additional obligations on the City and will in no way act as a waiver of any rights hereunder.
10.8. Withholding to Secure Obligations. In the event an Indemnity Claim arises prior to final payment to Contractor, the City may, in its sole discretion, reserve, retain or apply any monies due Contractor for the purpose of resolv ing such Indemnity Claims; provided, however, the City may release such funds if the Contractor provides the City with reasonable assurances of protection of the Indemnitees’ interests. The City shall, in its sole discretion, determine whether such assurances are reasonable.
10.9. Survival of Indemnity Obligations. Contractor’s obligations under this Paragraph 10 are binding on Contractor’s and its Subcontractors’ successors, heirs, and assigns and shall survive the completion of the Work or termination of the Contractor’s performance of the Work.
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Attachment: Agreement with R J Nobel Company (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE City of Moreno Valley
Project No. 801 0097
Standard Form of Agreement
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11. SUCCESSORS AND ASSIGNS . The Parties bind themselves, their heirs, executors, administrators, successors and assigns the covenants, agreements and obligations contained in the Contract Documents. The Contractor shall not, either voluntarily or by action of law, assign any right or obligation of the Contractor under the Contract Documents without prior written consent of the City.
(SIGNATURE PAGE FOLLOWS)
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Attachment: Agreement with R J Nobel Company (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE City of Moreno Valley
Project No. 801 0097
Standard Form of Agreement
00500-13
CITY OF MORENO VALLEY, a Municipal Corporation R. J. NOBEL COMPANY
BY: License No./
Mike Lee, City Manager Classification:
DATE: Expiration Date:
Federal I.D. No.:
PRINT NAME:
SIGNATURE:
T I T L E :
DATE:
PRINT NAME:
SIGNATURE:
TITLE:
DATE:
SIGNING INSTRUCTIONS TO THE CONTRACTOR:
Signature(s) must be accompanied by a completed notary certificate of acknowledgement attached hereto. A general partner must sign on behalf of a partnership. Two (2) corporate officers must sign on behalf of a corporation unless the corporation has a corporate resolution that allows one person to sign on behalf of the corporation; if applicable, said resolution must be attached hereto. The corporate seal may be affixed hereto.
INTERNAL USE ONLY
APPROVED AS TO LEGAL FORM:
City Attorney
Date
RECOMMENDED FOR APPROVAL:
Public Works Director/City Engineer
Date
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Attachment: Agreement with R J Nobel Company (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE 1 AGREEMENT FOR PROFESSIONAL CONSULTANT
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR
CITYWIDE PAVEMENT REHABILITATION PROGRAM FY 26/27 TO FY 30/31 (ARTERIAL AND COLLECTOR STREETS)
PROJECT NO. 801 0097
This Agreement is made and entered in to this _____ day of _____________ 2022 (“Effective Date”) by and between the City of Moreno Valley, California, a municipal corporation, hereinafter described as "City," and Z&K Consultants, Inc., a California corporation, hereinafter described as "Consultant."
RECITALS
WHEREAS, the City has determined it is in the public interest to proceed with the professional services hereinafter descri bed as "Construction Management and Inspection Services for the Citywide Pavement Rehabilitation Program FY 26/27 to FY 30/31 (Arterial and Collector Streets) Project" hereinafter described as “PROJECT”; and WHEREAS, the City has determined the Construction Management and Inspection Services involve the performance of professional and technical serv ices of a temporary nature as more specifically described in Exhibit A (City's Request for Proposal) and Exhibit B (Consultant's Proposal) hereto; and
WHEREAS, the City has reques ted the Consultant to per form such Construction Management and Inspection Services for Capital Projects Division of the Public Works Department; and
WHEREAS, the Consultant is professionally qualified in California to perform the professional services as required, and hereby represents that it desires to and is professionally and legally capable of performing the services called for by this Agreement; THEREFORE, the City and the Consultant, for the consideration hereinafter described, mutually agree as follows:
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
2 DESCRIPTION OF SERVICES
1. The services are to perform construction management and inspection services for the construction of the PROJECT for complianc e with construction drawings, specifications, applicable quality control standards, and applicable codes and regulations.
SCOPE OF SERVICES
2. The Consultant's scope of service is described on Exhibit B attached hereto and incorporated herein by this reference. In the event of a conflict, the City's Request for Proposal (Exhibit A) shall take precedence over the Consultant's Proposal.
3. The City's responsibility is descr ibed on Exhibit C attached hereto and incorporated herein by this reference.
PAYMENT TERMS
4. The City agrees to pay t he Consultant and the Consultant agrees to receive a "Not- to-Exceed" fee of $449,376.00 in accordanc e with the payment terms provided on Exhibit D attached hereto and incorporated herein by this reference.
TIME FOR PERFORMANCE
5. The Consultant shall commence servic es upon receipt of written direction to proceed from the City.
6. The Consultant shall perform the work described on Exhibits A and B in accordance with the start date as stated in the Notice to Proceed.
7. This Agreement shall be e ffective from effective date and shall continue in full force and effect date through December 30, 2023 , subject to any earlier termination in accordance with this Agreement. The services of Consul tant shall be completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed prior to expiration of this Agreement.
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
3 8. (a) The Consultant agrees that the personnel, includ ing the principal Project manager, and all subconsultants assi gned to the Project by the Co nsultant, shall be subject to the prior approval of the City.
(b) No change in subconsultants or key personnel shall be made by the Consultant without written prior approval of the City.
SPECIAL PROVISIONS
9. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothi ng contained herein shall be construed as making the Consultant or any individual whose compensati on for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume any obligation or liability for or on behalf of the City.
10. The Consultant may also retain or subc ontract for the services of other necessary consultants with the prior written approval of the City. Payment fo r such services shall be the responsibility of the Consultant. Any and all s ubconsultants employed by the Consultant shall be subject to the terms and conditions of this Ag reement, except that t he City shall have no obligation to pay any subconsultant for services rendered on the Project.
11. The Consultant and the City agree to use reasonable care and diligence to perform their respective services under this Agreement.
12. The Consultant shall comply with applicab le federal, state, and local laws in the performance of work under this Agreement.
13. To the extent required by controlling federal, state and local law, Consultant shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled ve teran or veteran of t he Vietnam era. Subject to the foregoing A.7.b
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
4 and during the performance of this Agreement, Consultant agrees as follows:
(a) Consultant will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrim ination under any program or activity made possible by or resulting from this Agreement. (b) Consultant will not discriminat e against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Consultant shall ensure that applicants are employed, and the employees are treated during employment, wit hout regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to Consultant’s employment practices including, but not be limited to, the following: employment, upgr ading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause.
(c) Consultant will, in all solicitations or adverti sements for employees placed by or on behalf of Consultant in pursuit her eof, state that all qualif ied applicants will receive consideration for employment wit hout regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era.
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
5 (d) If Consultant should subcontract a ll or any portion of the services to be performed under this Agreement, Consultant shall cause each subcontractor to also comply with the requirements of this Section 13.
14. To the furthest extent allowed by la w (including California Civil Code section 2782.8 if applicable), Consultant shall indemnify, hold harmless and defend the City, the Moreno Valley Community Services District (“CSD”), the Moreno Valley Housing Authority (“Housing Authority”) and each of their officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subcontractor to indemnify, hold harmless and defend City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
15. Insurance.
(a) Throughout the life of this Agreemen t, Consultant shall pay for and maintain in full force and effect all insurance as required in Exhibit E or as may be authorized in writing by the City Manager or his/her designee at any time and in his/her sole discretion. (b) If at any time during the life of th e Agreement or any extension, Consultant or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement sha ll be discontinued immediat ely, and all payments A.7.b
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6 due or that become due to Consultant shall be wit hheld until notice is received by City that the required insurance has been restor ed to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City pursuant to this section shall in any way relieve Consult ant of its responsibilities under this Agreement.
The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by City that an insurer has comm enced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. (c) The fact that insurance is obtai ned by Consultant sh all not be deemed to release or diminish the liability of Consultant, including, without limitatio n, liability under the indemnity provisions of this Agreement. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals, officers, agents, employees, persons under the supervision of Consultant, vendors, suppliers, invitees, cons ultants, sub-consultant s, subcontractors, or anyone employed directly or indirectly by any of them.
(d) Upon request of City, Consultant shall immediately furnish City with a complete copy of any insurance policy r equired under this Agreement, including all endorsements, with said copy cert ified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. (e) If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shal l require each subcontractor to provide insurance protection in favor of City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of this section, except that any required certificates and A.7.b
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
7 applicable endorsements shall be on file with Consultant and City prior to the commencement of any services by the subcontractor.
16. The waiver by either par ty of a breach by the other of any provision of this Agreement shall not constitute a continuing wa iver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and si gned by all parties to this Ag reement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.
17. Consultant and subconsultants shall pay prevailing wage rates when required by the Labor Laws of the State of California.
18. (a) The Consultant shall deliver to t he Public Works Directo r/City Engineer of the City or his designated representative, fully completed and detailed project-related documents which shall become the property of the City. The Consultant may re tain, for its files, copies of any and all material, including drawings, doc uments, and specificati ons, produced by the Consultant in performance of this Agreement.
(b) The Consultant shall be entitled to copies of all furnished materials for his files and his subconsultants, if any.
(c) The City agrees to hold the Consult ant free and harmless from any claim arising from any unauthorized use of computations, maps, and ot her documents prepared or provided by the Consultant under this Agreement, if used by the City on other work without the permission of the Consultant. Consultant acknowledges that Consultant work product produced under this agreement may be public record under State law.
19. (a) This Agreement shall terminate wit hout any liability of City to Consultant upon the earlier of: (i) Consultant’s filing for protection under the federal bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third par ty against Consultant; (ii) 10 calendar days prior written notice with or without cause by City to Consultant; (iii) City’s non- A.7.b
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
8 appropriation of funds sufficient to meet its obligations hereunder during any City fiscal year of this Agreement, or insufficient funding for the Proj ect; or (iv) expiration of this Agreement. The written notice shall specify the date of termination. Upon receipt of such notice, the Consultant may continue services on the project through the date of termination, provided that no service(s) shall be commenced or continued after receipt of the notice, which is not intended to protect the interest of the City. The City shall pay the Cons ultant within thirty (30) days after the date of termination for all non-objected to services performed by the Consultant in accordance herewith through the date of termination. Consultant shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. (b) In the event of termination due to failure of Consultant to satisfactorily perform in accordance with the terms of this Agreement, City may withhold an amount that would otherwise be payable as an offset to, but not in excess o f, City’s damages caused by such failure. In no event shall any payment by City pursuant to this Agreement constitute a waiver by City of any breach of this Agreement which may then exist on the part of Consultant, nor shall such payment impair or prejudice any remedy available to City with respect to the breach. (c) Upon any breach of this Agreement by Consultant, City may (i) exercise any right, remedy (in contract, law or equity), or privil ege which may be available to it under applicable laws of the State of California or any other applicable law; (ii) proceed by appropriate court action to enforce the terms of the Agr eement; and/or (iii) recover all direct, indirect, consequential, economic and incidental damages for the breach of the Agreement. If it is determined that City improperly terminated this Agreement for def ault, such termination shall be deemed a termination for convenience.
(d) Consultant shall be liable for defaul t unless nonperformance is caused by an occurrence beyond the reasonable control of Consultant and without its fault or negligence such as, acts of God or the public enemy, acts of City in its contractual capacity, fires, floods, A.7.b
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
9 epidemics, quarantine restrictions, strikes, unus ually severe weather, and delays of common carriers. Consultant shall noti fy City in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to Administrator of the cessation of such occurrence.
20. This Agreement is binding upon the Cit y and the Consultant and their successors and assigns. Except as otherwi se provided herein, neither t he City nor the Consultant shall assign, sublet, or transfer its interest in this Agreement or any part thereof without the prior written consent of the other.
21. A City representative shall be desi gnated by the City and a Consultant representative shall be designated by the C onsultant. The City representative and the Consultant representative shall be the prim ary contact person for each party regarding performance of this Agreement. The City representative shall cooperate with the Consultant, and the Consultant's representativ e shall cooperate with the City in all matters regarding this Agreement and in such a manner as will result in the performance of the services in a timely and expeditious fashion.
22. This Agreement repres ents the entire and integrated Agreement between the City and the Consultant, and supersedes all prior negotiations, representations or Agreements, either written or oral. This Agr eement may be modified or amended onl y by a subsequent written Agreement signed by both parties.
23. Where the payment terms provide for com pensation on a time and materials basis, the Consultant shall maintain adequate records to permit inspection and audit of the Consultant's time and materials charges under this Agreement. The Consultant shall make such records available to the City at the C onsultant's office during normal business hours upon reasonable notice. Nothing herein shall convert such reco rds into public records. Except as may be A.7.b
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10 otherwise required by law, such records will be available only to the City. Such records shall be maintained by the Consultant for three (3) years following completion of the services under this Agreement.
24. The City and the Consultant agree, that to the extent permitted by law, until final approval by the City, all data sh all be treated as confidential and will not be released to third parties without the prior written consent of both parties.
25. (a) Consultant shall comply, and requir e its subcontractors to comply, with all applicable (i) professional canons and requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et. seq., the California Political Reform Act (California Government Code Sect ion 87100 et. seq.) and the regulat ions of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et. seq.). At any time, upon written request of City, Consultant shall provide a written opinion of its legal counsel and that of any s ubcontractor that, after a due diligent inquiry, Consultant and the respective subcontractor(s) are in full compliance with all laws and regulations. Consultant shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, Consultant shall immediately notify City of these facts in writing.
(b) In performing the work or servic es to be provided hereunder, Consultant shall not employ or retain the services of any person while such person either is employed by City or is a member of any Cit y council, commission, board, commi ttee, or similar City body.
This requirement may be waived in writing by the City Manager, if no actual or potential conflict is involved.
(c) Consultant represents and warrants t hat it has not paid or agreed to pay A.7.b
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11 any compensation, contingent or otherwise, direct or indirect, to solicit or procure this Agreement or any rights/benefits hereunder.
(d) Neither Consultant, nor any of C onsultant’s subcontractors performing any services on this Project, shall bid for, assist anyone in the preparation of a bid for, or perform any services pursuant to, any other contract in connection with this Project unless fully disclosed to and approved by the City Manager, in advance an d in writing. Consultant and any of its subcontractors shall have no interest, direct or indirect, in any other contract with a third party in connection with this Project unless such interest is in accordance with all applicable law and fully disclosed to and approved by the City Manager, in advance and in writing. Notwithstanding any approval given by the City Manager under this prov ision, Consultant shall remain responsible for complying with Section 25(a), above.
(e) If Consultant should subcontract a ll or any portion of the work to be performed or services to be provided under th is Agreement, Consult ant shall include the provisions of this Section 25 in each subcontra ct and require its subcontractors to comply therewith.
(f) This Section 25 shall survive expira tion or termination of this Agreement.
26. All Plans, drawings, Specifications, reports, logs, and other documents prepared by the Consultant in its performance under this Agreement shall, upon completion of the project, be delivered to and be the property of the City, provided that the Consultant shall be entitled, at its own expense, to make copies thereof for its own use.
27. The laws of the St ate of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement, and shall also govern the interpretation of this Agreement. Venue shall be vested in the Superior Court of the State of California, County of Riverside.
28. Consultant expressly waives any and a ll rights and benefits conferred upon it by the A.7.b
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12 provisions of Section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, incl uding, without limitat ion, claims of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands this waiver and that if it does not understand this waiver, it sha ll seek the advice of a qualified attorney before executing this Agreement.
Consultant hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, which may provide services to City under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or in terpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.
SIGNATURE PAGE FOLLOWS
A.7.b
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE
IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.
City of Moreno Valley Z&K Consultants, Inc.
B Y : B Y :
Mike Lee, City Manager Name:
T I T L E :
(President or Vice President)
D a t e
D a t e
B Y :
Name:
TITLE:
(Corporate Secretary)
D a t e
Enclosures: Exhibit “A” – City's Request for Proposal
Exhibit “B” – Consultant’s Proposal
Exhibit “C” – City’s Services to be Provided to Consultant Exhibit “D” – Terms of Payment
Exhibit “E” – Insurance Requirements
INTERNAL USE ONLY
APPROVED AS TO LEGAL FORM:
City Attorney
Date
RECOMMENDED FOR APPROVAL:
Department Head
Date
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE RFP for Professional Consultant Construction Management and Inspection Services Project No. 801 0097 August 2022
Capital Projects Division Page 1 of 12
City of Moreno Valley
Request for Proposals
Professional Consultant Construction Management and
Inspection Services
Project No. 801 0097
Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) (Arterial and Collector Streets)
Proposal Due Date:
September 13, 2022 at 2:00 pm, PST
Submit proposal online at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=24660 Contact:
Capital Projects Division
Email: [email protected]
Phone: (951) 413-3130
A.7.b
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Capital Projects Division Page 2 of 12
I. Invitation
You are hereby invited to submit a Proposal for Professional Consultant Construction Management and Inspection Services for Project No. 801 0097 for the City of Moreno Valley.
Interested parties may register and download copies of the Request for Proposal (RFP) via City’s online vendor portal at:
http://www.planetbids.com/portal/portal.cfm?CompanyID=24660 Proposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.
NOTE: The proposer shall submit a separate electronic file for their technical proposal and a separate electric file for cost proposal.
The proposer is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of proposals by any other means will not be accepted.
Proposer shall be solely responsible for informing itself with respect to the proper utilization of the proposal management system, for ensuring the capability of their computer system to upload the required documents, and for the st ability of their internet service. Failure of the proposer to successfully submit an electronic proposal shall be at the proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the proposal submission process may contact PlanetBids directly at (818) 992 - 1771. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by t he proposal submission deadline.
II. Schedule of Important Dates
The following dates are critical in order to have the required services start in mid-July 2022.
DATE EVENT
1 September 13, 2022 Proposal due date
2 September 30, 2022 Proposals Review and Consultant Selection Complete 3 October 4, 2022 Service Contract Award by City Council 4 November 1, 2022 Start of Service
III. Scope of Services
The City of Moreno Valley seeks the submission of proposals to provide Construction Management and Inspection Services for the Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) (Project No. 801 0097) for the Capital Projects Division from interested A.7.b
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and qualified proposers. The Construction Management and Inspection Services shall effectively and efficiently ensure that all work complies with the approved construction documents and applicable codes and regulations.
This project provides pavement rehabilitation and preservation for approximately 67 arterial and collector street segments throughout the City. The work includes the reconstruction of a number of access ramps within repaving limits; localized pavement repairs; application of Type 2 slurry seal; removal and replacement of asphalt pavement surfaces; in stallation of permanent traffic video detectors; and reestablishment of traffic striping and signs. The project include s base bid work items and additive bid work items with a total of 1 50 working days for the Contractor to complete the construction.
Please refer to project’s Contract Documents (Attachment D) and Construction Plans (Attachment E) for more information.
The Consultant is to provide two (2) street inspectors who shall perform daily inspection and related tasks to ensure the construction is in compliance with the project Contract documents and will be under general direction of the City Senior Inspector to serve as staff inspector s for this project. The proposed inspectors shall have a minimum of three (3) years experience in inspection of similar public works construction project. The Consultant shall submit resumes of the proposed inspectors along with the proposal for City review.
Street construction inspection tasks include, but not limited to:
1. Review and get famili arized with plans, specifications, construction site and the proposed streets prior to the pre-construction meeting.
2. Review and mark out removal limits with contractor prior to saw -cutting and removals and grinding processes.
3. Inspect the reconstruction cur bs, gutters, ramps, and sidewalks for compliance with plans, specifications, and ADA requirements.
4. Continuously observe and inspect contractor’s work processes include pavement surface preparation, crack sealing, pavement removal and repaving, application of slurry seal , HMA/ARHM placement operations , striping cat tracking and installation , and signage installation.
5. Continuously monitor the traffic control and safety measures and request for corrections as needed.
6. Monitor and provide supporting documentation on the personnel and equipment used for any extra work /change orders performed by the contractor or supporting documentation for delays.
7. Keep daily diaries (logs) and take pictures of the project as needed; prepare and issue correction notices to the contractor and follow up with the notices.
8. Respond to public inquiries regarding construction activities, scheduling, and traffic impacts.
9. Field review and verify quantities submitted by the contractor on each invoice to make sure the quantities/work items ar e correct and completed/accepted prior to the issuance of payment to the contractor.
10. Attend weekly or bi-weekly construction activity coordination/schedule update meetings.
11. Coordinate with other inspectors, soil technicians, construction manager, school official, other agencies representatives who are involved/affected by this project as necessary to move the construction forward.
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Capital Projects Division Page 4 of 12
12. Perform other related tasks ad required.
The Consultant is to provide one (1) construction manager who, under general direction of the City Project Manager, shall manage and run the project from the start to end of the construction.
The proposed construction manager shall have minimum of three (3) years experience in managing similar public works project construction. Resume for the proposed construction manager is required to be submitted along with the proposal.
Construction management tasks shall include, but not be limited to:
1. Review and get familiarized with project plans and specifications, including project schedule.
2. Set-up and conduct pre -construction meeting with the contractor, sub -contractors, and individuals involving in the project.
3. Provide, manage, coordinate, and ensure timely completion /approvals in response to all Requests for Info rmation (RFI), shop drawings, product data submittals and mix designs , Change Notices, Intend to File Change Notices, and Construction Change Orders (CCO), as well as review, price negotiations and issuance of the CCO to the contractor.
4. Prepare agenda and conduct weekly or bi-weekly construction progress meeting s to keep track of contractor work progress. Provide weekly written progress reports/updates to the City Project Manager.
5. Coordinate and schedule inspection and material testing, compaction testing and other activities. Ensure adequate inspection coverage for the project.
6. Identify and report potential contractor claims and recommend resolution.
7. Prepare weekly statement of working days and send to the contractor. Maintain consistent communication with the contractor, the City, and all individuals involving this project.
8. Review contractor’s invoices and quantities and approve for payments.
9. Provide regular monitoring of the construction progresses . Check work or quantities completed versus project schedule and total contract. The Construction Manager shall identify variances between actual and budgeted/estimated costs, and inform the City Project Manager whenever construct costs exceed budgets or estimates.
10. Maintain the records of the followings, but not be limited to:
a. All changes and modifications to the Plans and Contract Documents. Note: The Consultant Construction Manager does not have authority to make changes or modifications to the Plans and Specifications, except as authorized by the Design Consultant and the City.
b. Addenda(s), change order(s), product data and material submittals, and samples. c. Progress payments, inventories, and applicable codes, contractor’s reports, correspondences, certified payrolls, and accident reports. d. Certifications, shop drawings, photographs, as-builts, and other project related documents.
A.7.b
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IV. Community Workforce Agreement:
For project construction contract cost is $1,000,000 or more, the Consultant and each Subconsultant (if any) shall execute a Letter of Assent which formally binds the Consultant and Subconsultant(s) to the terms of the Community Workforce Agreement by and Between the City of Moreno Valley and San Bernardino/Riverside Counties Building and Construction Trades Council, AFL-CIO and the Signatory Craft Councils and Unions (“CWA”). A copy of the CWA and the Letter of Assent is attached as Appendix C for reference. By submitting a proposal for the requested services, the Consultant and Subconsultant(s) acknowledge that they have read the CWA and will execute the Letter of Assent binding themselves to the terms of the CWA applicable to this project, and will provide copies of the sign Letters of Assent to the City prior to performing any work on the project.
V. Proposal Format
Proposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.
The proposer shall submit a separate electronic file for their technical proposal and a separate electric file for cost proposal.
The Consultant’s Proposal shall be no more than 20 pages, excluding a cover letter of up to two pages, dividers, and certificates. Proposals failing to provide sufficient information and assurances of performance to accurately assess each category of the required serv ices and failing to comply with requirements and conditions of the RFP will not be given further consideration
A. Technical Proposal
Technical Proposal should include, but not be limited to, the following items:
1. Proposer’s approach and understanding of all necessary tasks and steps involved for completing the required services;
2. A detailed scope of services to reflect the methods and procedures that the proposer intends to use to provide the required services. The scope of services outlined in this RFP is only provided as a guide and does not include all the tasks as required to complete the work.
3. List of staff member(s) who will provide the required services along with resume, certifications, and relevant experience. Please note that the City reserves the right to accept or reject any changes in the proposed staff member(s) during the term of the agreement.
4. List of similar projects or tasks performed by the proposed staff member(s).
5. Number of hours per week for each proposed staff that the firm can commit to provide the required services.
6. List of references.
A.7.b
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Capital Projects Division Page 6 of 12
7. Completed forms as required.
The following statements are required to be included in the proposal:
1. A statement that this RFP shall be incorporated in its entirety as a part of the Consultant's Proposal.
2. A statement that this RFP and the Consultant's Proposal will jointly become part of the Agreement for Professional Consultant Services for this project when said Agreement is fully executed by the Consultant and the City of Moreno Valley.
3. A statement that the Consultant’s Services to be provided, and fees therefore, will be in accordance with the City's RFP except as otherwise specified in the Consultant's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL."
4. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" (if needed) containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which the Consultant’s Proposal is contingent and which shall take precedent over this RFP.
5. A statement of qualifications applicable to this project including the names, qualifications and proposed duties of the Consultant’s Staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of the Consultant’s staff should become unavailable, the Consultant may substitute other staff of at least equal competence only after prior written approval by the City.
6. A statement that the Consultant acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be included in the ‘Not -to-Exceed” fee as part of the Cost Proposal, and no additional compensation will be allowed therefor.
7. A resource allocation matrix must be submitted with the Proposal. The resource allocation matrix must list detailed tasks in rows and the appropriate individual (Job Title Only) as well as the number of hours that these individuals will be working on each task listed, will be included in adjacent columns.
8. A statement that the Consultant acknowledges and understands that the Consultant will provide a qualified alternate staff in the event of the primary staff is not able to come to work.
9. A statement that all charges for Consultant services is a “Not-to-Exceed” fee which must include conservatively estimated reimbursable expenses, as submitted with and made a part of said Consultant's Proposal.
A.7.b
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10. A statement that the Consultant will document and provide t he results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.
11. A statement that said hourly rate schedule (which is to be included in the Cos t Proposal as required below) is part of the Consultant's Proposal for use in invoicing for progress payments and for extra work incurred that is not part of this RFP.
12. A statement that the Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.
13. A statement that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, stat e or local laws or regulations the strictest shall be adhered to.
14. A statement that the Consultant shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.
15. A statement that the Consultant shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276 -a through a -7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code.
Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.
16. A statement that the Consultant shall comply with the Copeland Anti -Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.
17. A statement that the Consultant offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700 ] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.
B. Cost Proposal
Cost Proposal shall include, but not be limited to, the following items:
1. A “Not-to-Exceed” Fee that includes all costs associated with the delivery of the required services. The fee estimate shall be based on the number of hours staff member(s) are required to perform the required services for the duration of the project construction.
2. A rate schedule aligned with titles in the resource allocation matrix in Technical Proposal.
VI. GENERAL COMPLIANCE WITH LAWS AND WAGE RATES
A.7.b
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The Consultant shall be required to comply with all federal, state, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.
The Consultant is required to submit certified payrolls weekly. This applies to all applicable field personnel working on the project. In accordance with Section 1771.5 (b) (5) of the California Labor Cod e, the City will withhold payments when the payroll records are delinquent or inadequate.
Consultant expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands t his waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.
Consultant hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, which may provide services to City under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or interpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.
VII. PAYMENT TO CONSULTANT AND INVOICING
A. This work is to be performed for a “Not-to-Exceed” Fee.
B. The Consultant shall provide a “ Cost Proposal ” indicating the fee for individual staff member(s) with a “Not-to-Exceed” Fee which shall be the sum of all costs as described above.
C. Consultant invoices shall be submitted to the City monthly for review and approval for payments.
D. Invoices shall identify job title, person-hours, and costs incurred by each staff member.
E. The City will pay the Consultant for work hours completed for each month.
F. Reimbursement costs related to vehicle/transportation, mileage, printing, telephone, photograph, postage and delivery, equipment, tools, uniforms, all incidentals are to be A.7.b
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Capital Projects Division Page 9 of 12
included in the “Not-to-Exceed” Fee”.
G. When the Consultant is performing, or is requested to perform, work beyond the scope of service in the “Agre ement for Professional Consultant Services,” an “Amendment to the Agreement” will be executed between the City and Consultant.
H. The Consultant shall receive no compensation for any re-work necessary as result of the Consultant’s errors, omissions, or oversight.
VIII. INSURANCE
Refer to Exhibit E of the Sample Agreement (Attachment B) for insurance requirements.
IX. INDEMNIFICATION
A. The Consultant agrees to indemnify, defend, and save the City of Moreno Valley, the Moreno Valley Community Services District (CSD), and the Moreno Valley Housing Authority (MVHA), their officers, agents and employees harmless from any and all liability, claims, demands, damages, or injuries to any person, including injury to the Consultant's employees and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of the Consultant under this Agreement, or are caused or claim to be caused by the negligent acts of the Consultant, its officers, agents or employees, or its subconsultant(s) or any person acting for the Consultant or under its control or direction; provided, however, that this indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, MVHA, and CSD, their officers, agents or employees.
B. The City agrees to indemnify, defend and save the Consultant and their officers, agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to t he City's, MVHA’s, and CSD's employees and all claims which arise from or are connected with the negligent performance or failure to perform the services or other obligations of the City under this Agreement, or are caused or claim to be caused by the negligent acts of the City, MVHA, and CSD, their officers, agents or employees, or its subcontractor(s) or any person acting for the City or under its control or direction; provided, however, that this indemnification and hold harmless shall not include any cl aims arising from the sole negligence or willful misconduct of the Consultant, its officers, agents, or employees (PCC 20103.6).
X. TERMINATION FOR CONVENIENCE OF THE CITY
The City reserves the right to terminate the "Agreement for Professional Consultant Services" for the "convenience of the City" at any time by giving ten (10) days written notice to the Consultant of such termination and specifying the effective date thereof. All finished or unfinished drawings, maps, documents, field notes and other materials produced and procured by the Consultant under the said aforementioned Agreement is, at the option of the City, City property and shall be delivered to the City by the Consultant within ten (10) working days from the date of such termination. The City will reimburse the Consultant for all acceptable work performed as set forth in the executed Agreement.
XI. INDEPENDENT CONTRACTOR
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The Consultant's relationship to the City in the performance of the Consultant's services for this project is that of an independent Contractor. The personnel performing the said Services shall at all times be under the Consultant's exclusive direction and control and shall be employees of the Consultant and not employees of the City. The Consultant shall pay all wages, salaries and other amounts due his employees in connection with the performance of said work shall be responsible for all employee reports and obligations, including but not necessarily restricted to, social security, income tax withholding, unemployment compensation, and Workers’ Compensation.
XII. CONTRACT
The Contract includes the Agreement for Professional Consultant Services, City's Request for Proposal, Consultant's Proposal, and Exhibits. The Political Reform Act and the City’s Conflict of Interest Code req uire that Consultants be considered as potential filers of Statements of Economic Interest. Consultants, as defined by Section 18701, may be required to file an Economic Interest Statement (Form 700) within 30 days of signing a Consultant Agreement with the City, on an annual basis thereafter if the contract is still in place, and within 30 days of completion of the contract.
XIII. GENERAL CONDITIONS
A. Pre-contractual expenses are defined as expenses incurred by the Consultant in: (1) preparing the Proposal; (2) submitting the Proposal to the City; (3) presentation during selection interview; (4) negotiating with the City any matter related to this Proposal; (5) any other expenses incurred by the Consultant prior to an executed Agreement.
The City shall not, in any event, be liable for any pre-contractual expenses incurred by the Consultant.
B. The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City expressly reserves the right to postpone reviewing the Proposal for its own convenience and to reject any and all Proposals responding to this RFP without indicating any reasons for such rejection(s).
C. The City reserves the right to reject any or all Proposals submitted. Any Contract awarded for these Consultant engagements will be made to the Consultant who, in the opinion of the City, is best qualified.
XIV. SELECTION CRITERIA
A. The Firm’s General Experience and Qualification Information (20 points) – Information about the company including professional licenses held; ability to furnish required insurance and meet stipulations of the City’s “boiler plate” agreement; details about comparable projects completed by the firm, as well as local experience; and its ability to provide the required services in an efficient and expeditious manner.
B. Experience of Key Personnel (60 points) – Background experience of key personnel, A.7.b
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credentials and certifications, abilities, familiarity with state and federal procedures and applicable standards and specifications, local experience on comparable projects and length of service with the firm, reference information preferably with municipal agencies, and proven track record and depth of understanding/knowledge of the required services.
C. Understanding of Requested Service/Plans to Deliver Services (20 points) – Understanding of the requested services and tasks, discussion of major issues identified on the project and how the Consultant team plans to address them; the methods and procedures to be used for providing the services ; the management approach and organization necessary to complete the services; and outline quality control measures to ensure delivery of a quality product on time, within budget that provides a cost efficient, timely and predictable execution of work.
XV. ATTACHMENTS
A. Non-Collusion Affidavit
B. Sample Agreement
C. Community Workforce Agreement
D. Project’s Contract Documents
E. Project’s Construction Plans
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Attachment A: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.
State of
(the State of the place of business)
County of
(the County of the place of business)
, being first duly sworn, deposes and
(name of the person signing this form)
says that he/she is of
(title of the person signing this form)
, the party making the foregoing bid
(name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid pri ce of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and wil l not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.
By:
(signature)
Printed Name:
(name of the person signing this form)
Title:
(title of the person signing this form)
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City of Moreno Valley
REQUEST FOR PROPOSALS
PROFESSIONAL CONSULTANT CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES
PROJECT NO. 801 0097
CITYWIDE PAVEMENT REHABILITATION PROGRAM
(FY 2026/27 TO FY 2030/31)
(ARTERIAL AND COLLECTOR STREETS)
SEPTEMBER 13, 2022
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Table of Contents
Cover Letter ........................................................................................................... Not included in Page Count Approach & Understanding .............................................................................................................................. 1 Scope of Services .............................................................................................................................................. 7 Proposed Team ............................................................................................................................................... 10 Project Experience .......................................................................................................................................... 17 References ...................................................................................................................................................... 20 Statements ...................................................................................................................................................... 20 Form – Non-Collusion Affidavit ................................................................................................... Attachment A Cost Proposal .................................................................................................................... Separate Submission
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City of Moreno Valley
14177 Frederick St., Moreno Valley, California
Subject: Request for Proposals - Professional Consultant Construction Management and Inspection Service, Project No. 801 0097, for Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) (Arterial and Collector Streets)
To Whom it May Concern,
Z&K Consultants Inc. (Z&K) proudly presents our proposal for the City Moreno Valley’s Request for Proposals for Professional Consultant Construction Management and Inspection Services and is excited about the opportunity to work seamlessly as an extension of staff with the City’s personnel. We understand that the services are for the Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) for the Capital Projects Division.
Z&K is a certified Disadvantaged Business Enterprise (DBE), Women’s Business Enterprise (WBE), and Small Business Enterprise (SBE) in Southern California. Z&K specializes in the provision of Construction Management, Construction Inspection, Program Management, Project Management, Staff Augmentation, and other Professional Engineering Consulting Services. The Z&K Team has held numerous construction management and inspection services contracts for local agencies and is committed to the success of the City’s project.
Our team members’ versatile experience in Construction Management and Inspection Services of City projects for the local jurisdictions makes the Z&K team uniquely qualified to provide the requested services. We have a track record of performing outstanding services on similar contracts through saving significant time and cost from identification of the various critical elements controlling the project schedule to providing alternate practical solutions. Z&K is proud of our reputation for having seasoned construction management and inspection personnel and of the industry’s recognition of our ability to deliver c omplex capital improvement projects ahead -of- schedule, under budget, without claims, and with outstanding customer service.
Z&K has carefully selected this "A-Team," and has committed our most qualified staff for the duration of the contract to deliver successful projects. We understand the importance of meeting budgets and schedules; we have a strategic plan in place to deliver projects with such benchmarks in mind. Our proposed team members are recognized as experts in Construction Management and Inspection Services and will provide “turn-key” Services for the City of Moreno Valley.
Our key team members have 100% commitment to the City of Moreno Valley’s project. The Z&K team knows the importance of providing qualified and experienced personnel, capable of working independently, that arrive on-site properly equipped and have the necessary safety and technical training to start work with no learning curve. The personnel identified bring specific and extensive field experience and have the qualifications required in the RFP.
Our team prepared a risk management log, identifying various critical elements of this project that will be of top priority for Z&K’s proposed personnel. The Z&K Team understands that the City of Moreno Valley’s Capital Projects Division project includes pavement rehabilitation and preservation for approximately 67 arterial and collector street segments throughout the City. The work includes the reconstruction of a number of access ramps within repaving limits; localized pavement repairs; application of Type 2 slurry seal; removal and replacement of asphalt pavement surfaces; installation of permanent traffic video detectors; and reestablishment of traffic striping and signs.
We have developed a multidisciplinary team to deliver excellent Professional Services for the City and to ensure the success of the City’s project.
I will serve as the contact person for the full duration of the contract, and I am authorized to bind the firm to the terms of the proposal.
By signing below, I attest that all information submitted is true and correct. The RFP will be incorporated in its entirely as part of this Proposal. Z&K Consultants, Inc. does not have any exceptions and commits to accept the terms and conditions to the language in the RFP documents. We acknowledge that there were three (3) Q&A sets posted on September 1st, 2nd, & 6th.
Sincerely,
Crystal Fraire, PE, QSD/P |President, Z&K Consultants Inc. 951.310.7470 | [email protected]
473 E. Carnegie Drive, Suite 200, San Bernardino, CA 92400 Our key personnel have
provided Construction
Management & Inspection
Services for the following
local agencies:
• City of Chino
• City of San Bernardino
• City Oceanside
• City of Norco
• City of Fontana
• City of Pomona
• City of Corona
• City of Lancaster
• City of Beaumont
• City of Temecula
• City of Eastvale
• City of La Mirada
• City of Lake Forest
• City of Costa Mesa
• City of Irwindale
• City of Torrance
• City of Alhambra
• City of Compton
• City of Norwalk
• City of Rosemead
• City of San Marino
• Long Beach Water
Department
Z&K has successfully provided
Construction Management and
Inspection Services for over 45
pavement rehabilitation projects
in the last 5 years.
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APPROACH AND
UNDERSTANDING
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APPROACH & UNDERSTANDING
CONCEPTUAL PLAN
We have successfully developed construction management procedures that promote collaboration and teamwork, improve quality and maximize the value of each project. Z&K’s past performance with Cities, Counties, and other agencies shows our remarkable ability to control costs, guarantee great quality of work, and meet all project deadlines. We understand the importance of Schedule Control and are known in the industry for assisting the contractor to cut the project schedule and to yield significant savings for our clients through reduction of overhead construction management and construction costs. The most significant saving is less inconvenience to th e traveling public and less City exposure due to shortened construction duration. This will help extend excess project funds into other important projects.
MANAGEMENT APPROACH
Z&K provides proven professional construction management and inspection techniques to ensure the safe construction of a quality project completed on time and within budget. Z&K accomplishe s this by establishing the systems, policies, and procedures necessary to ensure adequate project controls are in place. The Senior Street Construction Inspector s must ensure all parties understand the basic responsibilities and interrelationships of all team member such as the Owner (both project management and operations), the Design Engineer, the Contractor, the construction management tea m, and the subconsultants. Additionally, a good Inspector must have the knowledge and experience to effectively understand the interrelationships between the key management components of time, information, cost, and quality. Decision making, including obtaining sufficient information to make reasoned decisions, is the key element leading to a successful project. The Z&K approach is founded on a thorough understanding of each of the management components critical to the project.
TIME MANAGEMENT
Time management uses scheduling to accurately manage and track the restrictive elements of time and resources throughout the project. The key to a successfully implemented and managed schedule is the development of an accurate, detailed, and realistic baseline schedule. Z&K will review the Contractor’s baseline schedule to ensure it is accurate and reasonable. Activity durations and logic ties will be examined for accuracy and constructability. The schedule logic and activity durations will also be analyzed to ensure the Contractor does not use float suppression techniques. Schedule float is a valuable resource for the Owner and the Contractor.
Schedule implementation and administration is the next step in proper time management.
The Contractor’s actual progress will be documented on a daily basis. The Z&K Team will review the progress with the Contractor at the weekly meetings. The Contractor’s three - week-look-ahead schedule will be compared with the work plan on the record schedule to ensure the Contractor continues to use the record schedule as a management tool.
We will check the record schedule for activities with start dates that did not begin during the review period. This proactive approach flags potential delay issues for further discussion. The Z&K Team h as extensive experience in dealing with changes from unforeseen conditions, owner-initiated changes, and other types of delates. The Contractor will be required to submit a time impact analysis for any issue with the potential to delay the overall progress of the work. Z&K will seek ways to mitigate the delay as the first course of action. This enables creative solutions for potential delay issues.
COST MANAGEMENT
Z&K will take the lead to ensure a cost management system is properly implemented and maintained. Z&K’s cost management role will be in two parts. The first is to track the value of the completed work to ensure accurate and detailed monthly progress billing by the contractor. Secondly, Z&K will proactively manage the change order process. The monthly progress billing will be tied to the construction schedule.
Work activities and material deliveries will be assigned the correct completion percentage by the Contractor. This will be reviewed by the Construction Inspector and discrepancies will be addressed. If necessary, the Contractor will revise and resubmit the schedule of values. This process ensures the Owner is accurately billed for the completed work monthly. Changes in work and unforeseen conditions will be closely monitored. Any costs for cha nges will be managed by the Z&K construction management team. An ongoing log of potential change issues will be maintained. These issues will be discussed and updated at each weekly meeting.
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FUNDING MANAGEMENT
For state/federally funded projects, the City must comply with federal reporting requirements. Our team is experienced in complying with state and federal grant reporting and filing requirements. We pay close attention to these requirements and deadlines so that project funding remains unaffected and so that file audits are conducted quickly and efficiently. Our team is also experienced in ensuring that project documents show compliance with DBE reporting requirements, DBE goals, and/or good faith effort documented. Z&K is extremely familiar with Federal-Aid implementation and the Caltrans’ Local Assistance Procedures. Proper Project documentation is key in audits conducted by the Federal Highway Administration (FHWA) and Caltrans.
QUALITY MANAGEMENT
Quality management is an inheren t CM responsibility. Z&K is knowledgeable and capable in all aspects of quality management. Quality assurance is the application of systematic methods to verify the effective implementation of quality control procedures. Z&K will manage the quality of the project by taking the quality assurance lead role and implementing the Z&K quality assurance program, which allocates quality control responsibilities to the various project participants to ensure the constructed product conforms to the contract plans and specifications. This includes a detailed inspection plan, inspection procedures, and documentation procedures for all inspection and test reports. Z&K will review the Contractor’s quality control procedures to ensure adequacy. Quality assurance includes quality of the constructed work as well as the quality of the Contractor’s document processes (such as the Contractor’s submittals and RFIs).
In Z&K’s experience, lack of quality in the paperwork with items such as poor submittals and unanswered RFIs may lead to lack of quality in the constructed product. Deficiencies in submittal quality control by the Contractor often leads to incorrect or inf erior equipment and materials being installed. Likewise, lax procedures for the processing of RFIs may lead to misunderstandings and delays. The Z&K CM will take a proactive approach with the Contractor and the Design Engineer to ensure the quality of the RFI process is maintained.
Finally, Z&K regularly performs internal audits of its field operations to ensure the proper implementation of procedures for Z&K’s quality assurance program.
INFORMATION MANAGEMENT
Proper information flow is crucial to the success of a project. A construction project generates a large amount of information, which must be disseminated to all parties on a timely basis. The source of this information will cover the full spectrum including contracts, meeting minutes, drawings and specifications, submittals, requests for information (RFIs), pay requests, invoices, inspection reports, and so forth. Z&K has extensive experience providing document management solutions for its clients. Z&K’s approach to informa tion management also includes building a communication framework to continually foster partnering and teamwork relationships for all of the project stakeholders. Z&K builds this framework from the start of the project with an all-inclusive kick-off meeting where the lines of communication and project responsibilities will be clearly explained to all of the project stakeholders.
The emphasis on project communication continues throughout the project with the weekly construction meetings. An agenda of meeting topics will be distributed in advance and include items such as safety, old business, updated progress of the work, RFIs, submittals, testing and inspection reports, non-conformance notices, environmental monitoring, change orders, three-week-look-ahead schedule, pay requests, and so forth. Unresolved issues will be carried over to the next week’s meeting until a final resolution is obtained.
Z&K has a strong knowledge of the City, County, State, and Federal codes and procedures that are required to deliver a successful project.
Some of the requirements are as follows:
o Project Construction Documents
o Standard Plans for Public Works
o APWA “Greenbook” Standard Specifications for Public
Works Construction
o Caltrans Standards, Specifications, and Procedures
o California Building Code
o California Plumbing Code
o California Mechanical Code
o California Electrical Code
o California Building Energy Efficiency Standards
o Title 24, Part 2, 2.5, 3, 4, 5, 6, 11
o California Fire Code
o California Residential Code
o California Green Building Code
o California Disabled Regulations
o City Codes & Ordinances
o City Grading Code & Manual
o Caltrans Construction Manual
o Caltrans Safety Manual
o OSHA Construction Safety Orders
o 10/30-hr OSHA Training
Certification
o Local Assistance Procedures Manual
(LAPM)
o City Standards and Design Manuals
o State and Federal Building Codes (Site Accessibility) o County Procedures and Guidelines
o Work Area Traffic Control Handbook (WATCH) Manual
o Manual of Uniform Traffic Control Devices (MUTCD)
o Project Safety Plan (PSP)
o Site Health and Safety Plan
o Activity Hazard Analysis (AHA)
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RISK MANAGEMENT LOG
Based on past experience, Z&K has identified the following potential risks and proposed resolutions for the City’s projects.
ID Risk
Impact
Occurrence
Probability Risk Description Project Impact/Risk
Area Response Strategy
1 High High Community
Outreach Schedule
It is imperative that our community outreach does not only include property owners, business owners and residents of the City, but also elected officials, management from the City, and all affected agencies. Prior notification for the start of the Project as well as continuous communication to property owners concerning both the construction schedule and access issues will be ongoing through project completion. 2 High High
Cactus Ave
Joining Existing
Pavement
Quality
The contractor should be mindful of where they are joining existing new pavement for example on Cactus Ave East of Frederick St as it will be tricky installing the deep lift section and providing a header cut in such a small stretch to the center median. It will likely cause a quarter crown in the street as they will be tapering from the middle of the street to the center median. It will more than likely change the rideability of the road as well. The milling is from 0 to the depth of the existing below surface overlay per detail # 2. The width of the header cut varies from 50 inches to 60 inches per the plans. 3 High High
Moreno Valley
Highschool on
Cottonwood Ave
Safety
This project will require extensive coordination with the High School while construction activities are on Cottonwood Ave. We have extensive experience with pavement rehabilitation projects along school pick up and drop off streets. The CM team and the. Contractor shall coordinate with the High School administration for both peak hours of student drop off and pickup as well as providing access to the school property at all times. Contractor shall explore work during non -school days as well as possible wee kend work around schools for student safety. We will ensure that the submitted traffic control plan for these areas is robust, accommodates school drop off and pick up and other stie specific requirements. More flagman or traffic control will be required for sensitive areas. Specific community outreach will be performed by Z&K to ensure that these facilities are kept up to date on construction activities. 4 High High Grind & Overlay
Repair Locations
Schedule & Public
Inconvenience
We recommend adding language to the specifications that all areas that require grind and overlay repair must be paved back the same day. This will avoid potential public inconvenience and safety issues that can arise.
5 High High Work on Arterial
Streets Safety & Schedule
The detailed Traffic Control Plan to be submitted by the Contractor shall provide options for the city for weekend work or night work for public safety while working on arterial streets and streets with high traffic counts. All of the arterial streets within Moreno Valley have significant traffic and having options for work during alternative hours will be very beneficial for certain locations. 6 High High Slurry During
Winter Months Quality
This project includes over 8,000,000 SF of slurry. As we approach the winter months, the quality of the slurry will be impacted due to weather. We will ensure that the Contractor does not perform slurry operations during nonoptimal weather conditions and that this is accounted for in their baseline schedule. 7 High High
Riverside Transit
Agency Bus
Routes
Safety
This project will impact the Riverside Transit Agency bus routes. Z&K has extensive experience coordinating with the Riverside Transit Agency. Z&K and the Contractor shall coordinate all work with the Riverside Transit Agency to minimize impact on existing bus routes. The contractor shall present alternative bus stops and provide pedestrian access to all active bus stops.
8 High High
Law Enforcement,
Fire Department,
and Medical
Facility
Coordination
Safety
This project will impact emergency services and require extensive coordination to avoid diminished emergency response time. Z&K will ensure that the Contractor provides a weekly list of construction zones to the local Law Enforcement Agency as well as the local Fire Department for roads closed or impacted by ongoing construction including partial closures. Z&K will also ensure that the Contractor notify all medical facilities including hospitals, emergency rooms, critical care, and urgent care facilities that may be impacted by construction activities. It is Z&K’s protocol to review the baseline schedule and 3 -week lookahead for emergency response and medical facilities that will be impacted.
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ID Risk
Impact
Occurrence
Probability Risk Description Project Impact/Risk
Area Response Strategy
9 High High Emergency 24/7
Protocol Safety
Z&K has a strict protocol and chain of command for any emergency situations and incidents. Z&K will hold a safety workshop with the Contractor to ensure that all emergency situations are handled in an expedient manner and per City protocol. Contractor will prepare an emergency protocol document and provide it to the city prior to work commencing which will cover damage to utilities (water breaks, gas line breaks, cable/electrical line breaks, etc) and damages to any public property which will include current emergency telephone numbers for all agencies with a contact person. Contractor shall immediately contact Z&K of any property damage or damage to any utilities.
10 High High Streets with Soft
Shoulders Quality
This project includes soft shoulders. Z&K has thorough experience with projects including soft shoulders.
Z&K will ensure that the contractor shall note the streets with soft shoulders and protect those in place as per the approved plans. Contractor shall make an evaluation of all soft shoulders to access those areas for drainage or erosion issues prior to the start of construction. 11 High High
Maintaining
Transition During
Dig Outs
Safety
On the previous project when dig outs were performed along catch basins or concrete, the transition was not maintained until the paving back operation was performed. This created a safety concern for vehicular traffic. It was difficult to have the contractor respond after hours and maintain the transition since there was no language in the specifications. We recommend adding language to the specifications to require that all transitions are maintained during dig out operations to the satisfaction of the inspector. We can provide sample language to the City that has been successful on our prior slurry seal projects. 12 High High Trash Pickup Public
Inconvenience
Z&K shall coordinate with the local sanitation contractor for trash pickup during days that may be impacted by construction activities. Z&K will coordinate with the Post Master to ensure minimum disruptions to mail delivery services during construction activities.
13 High High Business
Coordination
Public
Inconvenience
This project will affect multiple businesses and require extensive public outreach efforts. Prior to construction activity business owners will be contacted and provided a schedule of construction activity which may impact their business. Contractor shall always provide access to all businesses and shall not block or removed any driveway access without first providing an alternative access. 14 High High
Multiple Material
Vendors due to
Shortages
Schedule Contractor will submit multiple sources/vendors of construction materials including multiple sources for asphalt, base material, concrete, and any other potential long lead items that may be effected by shortages. 15 High High
Requirements for
Response After
Hours or on Non-
Working Days
Safety
In the previous project, issues would arise after working hours or on weekends that would require the contractor to immediately respond and perform traffic control measure and/or street sweeping. Contacting and getting a response from the contractor after hours varied and was difficult for our team to enforce. We highly recommend adding language to the specifications outlining that the contractor shall respond to communication from Z&K and City staff immediately (including a maximum time allowed) and be available to respond immediately to after hour and non-working day requests (including a maximum time allowed).
We recommend that the maximum time allowed to respond to communication be 10 minutes and to respond in the field be 1 hour. This is due to the type of time sensitive issues that arose during the previous project to have the contractor respond to resident concerns. We also recommend adding that if these times are not met, the cit y will contract with an emergency response team to be later back charged to the contractor.
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ID Risk
Impact
Occurrence
Probability Risk Description Project Impact/Risk
Area Response Strategy
16 High High Required Street
Sweeping
Public
Inconvenience
The Contractor shall submit a clear plan to provide street sweeping throughout construction. We recommend adding this requirement to the specifications as well as detailed requirements for the street sweeping plan. This plan should include the number of street sweeping machines as well as contingency plans for emergency after hours sweeping as needed.
The Contractor shall defer to the inspector to make the final determination of street sweeping needs prior to the end of work hours. We can provide sample language that has been successful on other slurry seal projects.
17 High High Traffic Control Safety
The Contractor shall provide adequate manpower to ensure residents do not drive on slurry material prior to fully drying. There were numerous instances where the contractor attempted to put up only a delineator with string to warn residents not to drive on the fresh slurry. Our Inspector shall determine the number of staff needed for traffic control, locations, and duration. We will also ensure that the submitted traffic control plan is robust and addresses traffic flows during slurry and asphalt overlay operations. 18 High High Required Field
Meetings Schedule
A meeting shall be held in the field with the inspector and the contractor to review each street and area prior to the start of operations. This can be done during mark outs prior to construction. This will ensure that the contractor has specific direction on dig outs, grind and overlay, and slurry prior to the start of each section.
This will also ensure that the City is in agreeance with each section prior to work being performed. This will allow an opportunity for us to discuss the requirements of traffic control and safety with the contractor before construction in each area.
19 High High
Public/Agency
Outreach &
Weekly
Newsletter
Safety &
Community
Outreach
Due to the project’s proximity to residences, Z&K will provide robust community outreach efforts prior to the start of construction that will inform both the residents in the vicinity of the project and commercial properties in the vicinity of the project the proposed start dates and completion dates of the project. Since this work will also border Mission Viejo, we recommend outreach to the City of Mission Viejo prior to the start of construction.
Z&K will provide concierge -level service to the community a nd residents. Ongoing contact and communication with local residents and business impacted by construction activity is crucial. This will include notification prior to the commencement of construction and throughout the entire process.
Outreach will not be limited to minimum City requirements but will be a daily ongoing pursuit. Z&K provides the City with a Weekly Newsletter including construction activities performed the week prior, construction activities scheduled for the week after, and important project progress and updates. 20 High High Change Orders Schedule & Budget
To assist in controlling cost, Z&K will conduct a pre-construction site walk with City staff members to identify areas that could potentially result in unanticipated costs. During construction, Z&K will conduct site visits with City staff, as needed, to minimize change orders and cost increases. Z&K will closely monitor the work and proactively manage the change order process. We will identify potential change orders early an d proactively develop solutions.
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SCHEDULE
We have prepared and included one sample schedule for the project which includes the NTP/Contract milestones, Prepare/Submit/Review Submittals, Pre-Construction Phase, Construction Phase, and Project Closeout Phase. We understand that the Project is anticipated to start in 2022 and shall be completed in 150 working days.
The schedule reflects the concrete work that needs to take place before the Contractor can start grinding/paving and performing the slurry seal work. The Contractor may need to run multiple crews that are slurry sealing one section and performing grind and overlay in another at the same time. We included striping and manhole adjustments as items with longer timeframes to show that the Contactor should come in multiple times throughout the project. They shall perform such work periodically to not have unstriped portions or the MHs not adjusted until the end of the project, especially since these are arterial and collector streets.
Prior to any construction activity, business owners will be contacted and provided a schedule of construction activity which may impact their business. The Contractor shall always provide access to all businesses and shall not block or removed any driveway access without first providing an alternative access.
SCHEDULE COORDINATION
The Contractor shall coordinate with the High School administration for both peak hours of student drop off and pickup as well as always providing access to the school property. The Contractor shall also explore work during non -school days as well as possible weekend work around schools for student safety.
The Contractor shall provide a traffic control plan for arterial streets and street with high traffic counts with options for the City for weekend work or nighttime work for public safety. We will continually review the schedule and ensure that the Contractor provides a weekly schedule to the local Law Enforcement Agency as well as the local Fire agency for roads closed or impacted by ongoing construction, including partial closures. Z&K will ensure that the Contractor has all the City schedules, including City holidays, trash pickup, street sweeping, and City events. We will also coordinate with the Post Master to ensure minimum disruptions to mail delivery services during construction activities.
SCHEDULE CONSIDERATIONS
Since the Project is anticipated to start in November 2022, we are entering the colder months of the year. This is when the slurry becomes temperamental because of the colder weather. This may also cause longer lane closures due to longer cure times for the slurry because it is not as warm as it is in the summer months. Per the project documents, “302-4.8.2.1 Application Temperature. EAS shall not be applied if either the pavement or the ambient temperature is less than 50ºF (10ºC) and falling, but may be applied when the pavement and ambient temperatures are both above 45ºF (7ºC) and rising”.
The asphalt concrete follows the same rule for the most part , but it is more forgiving than slurry is when it comes to colder weather.
The Contractor shall keep this in mind while entering the winter months and then the rainy season. We will ensure the schedule accurately reflects these constraints, so we do not prolong the job longer than expected.
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SCOPE OF
SERVICES
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SCOPE OF SERVICES
Our Team’s relevant experience allows them to provide overall administration of the construction process based on their unique ability to fully understand the construction process, work proactively to identify problems early, and to mitigate each risk before it affects the project performance goals. Z&K has thoroughly reviewed the RFP; we confirmed our team will provide all scope of work tasks as outlined in the RFP scope of services. The Z&K Team will provide Professional Consultant Construction Management and Inspection services for the City of Moreno Valley’s upcoming Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) for Arterial and Collector Street. Z&K acknowledges our ability to meet the contract requirements for the work listed under the scope of services.
The Z&K Team, at a minimum, will perform the following:
STREET CONSTRUCTION INSPECTION
1. Review and get familiarized with plans, specifications, construction site and the proposed streets prior to the pre -construction meeting. | Prior to the pre -construction meeting, Z&K’s proposed Senior Street Construction Inspectors will review and familiarize themselves with all project contract documents, plans, and specifications. Additionally, Z&K inspectors will familiarize themselves with the construction site and proposed streets by performing a site visit and preliminary constructability review prior to the pr e- construction meeting. The Inspectors’ primary duties will be to inspect and verify all work in place meets the requirements o f the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals as well as maintenanc e of project documentation. In addition to the construction activities, the project team is also familiar with and will enforce the requirements stipulated in the permits issued by regulatory and environmental agencies. Our inspectors will be thoroughly familiar with the construction drawings, specifications, estimates, and related project documents prior to the start of each project.
2. Review and mark out removal limits with contractor prior to saw -cutting and removals and grinding processes. | Z&K Inspectors will review and mark out removal limits with the Contractor prior to any saw-cutting, removal, and grinding processes. Z&K Inspectors have the knowledge, skill, and experience to inspect all the anticipated construction operations that this contract may require. Inspectors will verify that all work in place meets the requirements of the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals as well as maintenance of project documentation. Z&K will verify that all work conforms with the requirements and identify any issues of non- compliance with the applicable codes. Inspectors will meet with the project design team and City staff to work out any issues and resolve them quickly and efficiently
3. Inspect the reconstruction curbs, gutters, ramps, and sidewalks for compliance with plans, specifications, and ADA requirements . | Z&K Inspectors will inspection the reconstruction of curbs, gutters, ramps, and sidewalks for compliance with plans, specific ations, and ADA requirements. The Z&K team has extensive experiencing ensuring that all accessibility requirements set forth by the Americans with Disabilities Act are met. When required in the projects plans and specifications, Z&K inspectors will verify t hat all facilities are compliant with both federal and state accessibility requirements. Z&K inspectors are familiar with achieving A DA compliance and have worked on projects in which they oversaw the implementation of various ADA compliant structures and facilities, including curb ramps, pedestrian walkways, sidewalks, detectable warning surfaces and tactile paving, public bathrooms, accessibility signs, accessible entrances and exits, stairways and handrails, parking facilities, seating, and work surfaces.
4. Continuously observe and inspect contractor’s work processes include pavement surface preparation, crack sealing, pavement removal, and repaving, application of slurry seal, HMA/ARHM placement operations, stripping cat tracking and installation, an d signage i nstallation. | Z&K’s proposed inspectors will continuously observe and inspect contractor’s work processes, including pavement surface preparation, crack sealing, pavement removal, repaving, application of slurry seal, HMA/ARHM placement, stripping cat tracking and installation, and signage installation. Z&K Inspectors have the knowledge and experience to inspect anticipated construction operations, and Inspectors will be on site to inspect and verify all work in place meets the requirements of the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals.
5. Continuously monitor the traffic control and safety measures and request for corrections as needed. | Z&K Inspectors will enforce all required traffic control measures and ensure that the contractor has appropriately secured the construction site from pedestrians and motorists before the end of each workday. This will be documented in the inspector’s daily logs. Inspectors will regularly review traffic control equipment and oversee personnel as required by the project. Throughout any traffic control procedures, Z&K inspectors will ensure the traveling public’s safety and prevent any unreasonable delay or safety violations by verifying those proc edures are compliant with the Work Area Traffic Control Handbook (WATCH) Manual, and that ensure that all traffic control equipment is compliant with the Manual of Uniform Traffic Control Devices (MUTCD).
6. Monitor and provide supporting documentation on the personnel and equipment used for any extra work/change orders performed by the contractor or supporting documentation for delays. | Our proposed staff has extensive documentation and filing experience.
Inspectors will keep descriptive daily diaries documenting all personnel and equipment used for any extra work and work performed under contract change orders and will provide supporting documentation for any delays. Our proposed staff members know that a complete record of the project must include all contract drawings, addenda, specifications, change orders, logs, submittals, and RFI’s.
7. Keep daily diaries (logs) and take pictures of the project as needed; prepare and issue correction notices to the contractor and follow up with the notices. | Z&K inspectors will maintain daily diaries that will include logs of all activities, personnel, and equipment on the construction site each day, as well as annotated pictures of progress during construction. At the end of the project, Z&K will provide one complete set of construction digital photographs of all scope of work and critical items throughout the duration of the p roject.
Z&K inspectors will document and issue correction notices to the contractor and follow -up with the notices until the app ropriate correction is achieved.
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8. Respond to public inquiries regarding construction activities, scheduling, and traffic impacts. | Z&K will assist the City in forming and maintaining good relations with residents and businesses in surrounding neighborhood by providing community outreach and a contact person to manage public relations for the duration of the project. All calls and public complaints will be documented and investigated, and a monthly report will be provided to the City. Z&K will manage and track public inquiries for the Contractor and for the City and will advise of any concerns and findings. Additionally, Z&K will develop a neighborhood affairs strategy for any property owners, businesses, and the general public that will be affected.
9. Field review and verify quantities submitted by the contractor on each invoice to make sure the qualities/work items re correct and completed/accepted prior to the issuance of payment to the contractor. | The Z&K Inspectors will perform field review and verification of quantities submitted by the contractor on each invoice . Z&K will regularly document monthly quantities and will prepare accurate records of the quantities of materials that are constructed. These will be uploaded to the Project’s document management system and used to review the contractor’s invoice at the end of each month. The Z&K staff bring a detailed understanding of the City processes for administering Contractor progress payments per the City’s standards & procedures. We will work closely under the direction of the City and with the contractor to verify that the contractor’s payments are processed, provide recommend ations, and ensure they are executed promptly by the contract documents and City’s procedures. Z&K will reconcile the work done with the pay requests.
10. Attend weekly or bi -weekly construction activity coordination/schedule update meetings. | Z&K will schedule, coordinate, and conduct weekly construction meetings at the work site with City representatives, contractors, and other agencies related to the project. At each weekly meeting, all ongoing issues will be reviewed and discussed. All project stakeholders will be invited to the weekly meeting. An agenda of meeting topics will be distributed in advance and include items such as safety, old business, updated progress of the work, request for information (RFIs), submittals, testing and inspection reports, non-conformance notices, contract issues, procedures, environmental monitoring, change orders (COs), look-ahead schedule for upcoming work, pay requests, and so forth. Unresolved issues will be carried over to the next week’s meeting until a final resolution is obtained. Z&K will prepa re and promptly distribute meeting minutes to all attendees.
11. Coordinate with other inspectors, soil technicians, construction manager, school official, other agencies representatives who are involved/affected by this project as necessary to move the construction forward. | Z&K will be responsible for coordinating and supervising the services of other consultants, including other inspectors, soil technicians, construction managers, geotechni cal, NPDES, materials testing, deputy inspection, and special laboratory inspection. The Z&K Team will also provide ongoing coordination and public relations management with school officials, business owners, residents, public utilities, and other agencies and stakeholders to resolve any construction questions or conflicts, and to avoid any potential delays or additional costs to the project
12. Perform other related tasks as required. | Z&K’s proposed team has the experience and skills to perform any other related tasks as required by the City of Moreno Valley throughout the duration of this construction contract.
CONSTRUCTION MANAGEMENT
1. Review and get familiarized with project plans and specifications, including project schedule . | Our proposed Senior Construction Manager has performed a site-visit and constructability review of the project site. Prior to the pre-construction meeting, Z&K’s Senior Construction Manager will review and be familiarized with all project contract documents, plans, and specifications. Additionally, our Senior Construction Manager will be thoroughly familiar with the construction drawings, specifications, estimates, and related project documents prior to the start of each project.
2. Set up and conduct pre-construction meeting with the contractor, sub-contractors, and individuals involving in the project. | At the start of the project, Z&K will schedule, coordinate, and conduct a pre-construction meeting with the City, affected agencies, and the Contractor, as well as the design engineer, utilities and other agencies. An agenda will be prepared in advance to notify attendees of key items for discussion. At the pre-construction conference, we will discuss special contract and/or concerns, and establish the protocol to be used throughout the project. The meeting will highlight the contractor’s responsibility for items such as order of work, permit and environmental agreements, safety and access, progress pay requests, labor compliance, submittals, RFIs, CCOs, quality control, materials certification, schedule updates, and weekly meetings. Z&K will review the base line schedule and verify that it meets all the required information prior to issuing the Notice to Proceed to the Contractor. Z&K will prepare and promptly distribute meeting minutes to all attendees.
3. Provide, manage, coordinate, and ensure timely completion/approvals in response to all Requests for Information (RFI), shop drawings, product data submittals and mix designs, Change Notices, Intend to File Change Notices, and Construction Change Orders (CCO), as well as review, price negotiations and issuan ce of the CCO to the contractor . |As part of its Quality Assurance program, Z&K will coordinate and ensure prompt processing and an efficient turnaround time for contractor requests for interpretation (RFIs), shop drawings, product data submittals and mix designs, change notices, intend to file change notices, and construction change orders ensure that the project is kept on schedule. Quality assurance includes quality of the constructed work as well as the quality of the Contractor’s document processes (such as RFIs, RFCs, shop drawing submittals, contract schedule adjustments, change orders, payment requests, etc.). The Z&K CM will take a proactive approach with the Contractor and the Design Engineer to ensure the quality of these processes is maintained. Z&K regularly performs internal audits of its field operations to ensure the proper implementation of procedures for Z&K’s quality assurance program. Z&K will log, track, manage the distribution, and ensure timely review of all submittals and RFIs. The log will identify each submittal and resubmittal, the date received, when the submittal, is returned to the contractor, the action required, and other pertinent information. We will coordinate with the Design Engineer for their review of technical submittals and RFIs and any required design revisions. Z&K will coordinate the review of shop and working drawings submitted by the Contractor for compliance
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4. Prepare agenda and conduct weekly or bi-weekly construction progress reports/updates to the City Project man ager. | Z&K will schedule, coordinate, and conduct weekly or bi - weekly construction progress meetings with City representatives, contractors, and other agencies related to the project in order to provide updated information about the project.
At each weekly meeting, all ongoing issues will be reviewed and discussed. All project stakeholders will be invited to the weekly meeting. An agenda of meeting topics will be distributed in advance and include items such as safety, updated progress, request for information (RFIs), submittals, testing and inspection reports, non -conformance notices, contract issues, procedures, environmental monitoring, change orders (COs), look-ahead schedule for upcoming work, pay requests, and so forth. Z&K will prepare and promptly distribute meeting minutes. Our Senior Construction Manager will prepare an agenda and provide weekly updates to the City Project Manager.
5. Coordinate and schedule inspection and material testing, compaction testing and other activities. Ensure adequate inspection coverage for the project. | Z&K inspectors will coordinate and closely monitor all geotechnical and material testing, compaction testing, and any specialty inspection required throughout the project. Z&K will ensure that proof of all specialty certificatio ns and licenses are on file and that they are all valid and unexpired. Z&K will periodically review all specialty certifications and licenses to ensure that they remain valid throughout the duration of the project. Z&K Inspectors will work to ensure all re quired testing and specialty inspection is performed with the required frequencies and documented properly. Sampling and testing activities will be conducted in accordance with the contract documents and approved procedures. The Inspector will work with th e Contractor to correct any failed tests and achieve compliance. Our team has the ability to effectively make decisions and coordinate with o ther professionals on field issues related to material testing and inspection
6. Identify and report potential contrac tor claims and recommend resolution. | Z&K’s proposed team members have experience providing dispute resolution for issues that arise during any phases of project construction, whether they arise due to contract issues, scope changes, project schedule dela ys, incomplete or unsubstantiated claims, or workmanship issues. Z&K has experience scheduling and coordinating mediation sessions involving negotiations with the contractor or other agency and a third party. In the event that a construction contract includes a negotiation clause, Z&K will coordinate negotiation in order to reach dispute resolution.
7. Prepare weekly statement of working days and send to the contractor. Maintain consistent communication with the contractor, the City, and all individuals involving this project. | Each week, our Senior Construction Manager will create a “Weekly Statement of Calendar/Working Days” to be submitted to the contractor and filed in our documents until the end of the project. The Senior Construction Manager will continuously update the project’s weekly statement of working days in a timely manner.
8. Review contractor’s invoices and qualities an approve for payments. | The Z&K Inspectors will document monthly quantities and will prepare accurate records of the quantities of materials that are constructed. These will be uploaded to the Project’s document management system and used to review the contractor’s invoice at the end of each month. The Z&K staff bring a detailed understanding of the City processes f or administering Contractor progress payments per the City’s standards & procedures. We will work closely under the direction of the City and with the contractor to verify that the contractor’s payments are proces sed, provide recommendations, and ensure they are executed promptly by the contract documents and City’s procedures
9. Provide regular monitoring of the construction progress. Check work or qualities completed verses project schedule and total contract. The Construction Manager shall identify variance s between actual and budgeted/estimated costs and inform the City Project Manager whenever construct costs exceed budgets or estimates. | The Team will review the Contractor’s critical path method schedule to monitor the project progress, define the critical path tasks, and provide, on a monthly basis, an update o f accomplishments and projected project schedule goals for the following month. We will check the schedule for activities with start dates that did not begin during the review period. This proactive approach flags potential delay issues for further discussion. The Z&K Inspectors will document monthly quantities and will prepare accur ate records of the quantities of materials that are constructed. These will be uploaded to the Project’s document management system and used to review the contractor’s invoice at the end of each month. The Z&K staff bring a detailed understanding of the City’s processes for administering Contractor progress payments. We will work closely under the direction of the City and with the contractor to verify that the contractor’s payments are processed, provide recommendations, and ensure they are executed prompt ly by the contract documents and City’s procedures.
The pay requests will be submitted to the City with a statement that they have been reviewed.
10. Maintain the records for all changes and modifications to the Plans and Contract Documents; Addenda(s), change order(s), product data applicable codes, contractor’s reports, correspondences, certifies payrolls, and accident reports; Certifications, shop drawings, photographs, as-builts, and other project related documents. | Our proposed staff has extensive documentation and filing experience. Our proposed staff members know that a complete record of the project must include a full set of all contract drawings, addenda, specifications, change orders, logs, submittals, and RFI’ s. Filing will include correspondence with all stake holders and permit agencies, reports (daily, weekly, monthly) showing all day-to-day operations, the contractor's workforce, and equipment. In addition to the materials on hand, materials testing reports and sampling, copies of all permits, SWPPP plan, all reports, updates, and all other contract documents will be documented. Our internal QA/QC process is simple and does not require additional tim e demands of the City. Our Senior Construction Manager or Inspectors will conduct independent reviews of the project records for their adherence to the required policies and procedures. Z&K will coordinate preparation of the as -built plans with the Design Engineer.
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PROPOSED
TEAM
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PROPOSED TEAM
Z&K has carefully selected this "A-Team" and committed our most qualified staff for the duration of the contract to deliver successful projects. Our key team members have extensive experience in construction management and inspection services and have completed over 45 Pavement Rehabilitation Projects within the last 5 years.
KEY PERSONNEL BIOS
Nadeem Syed, PE, QSD/QSP| Senior Construction Manager
29+ Years of Experience Performing Construction Management & Inspection Services 30+ Pavement Rehabilitation Projects
Mr. Syed has over 29 years of experience in construction management, project management, construction inspection, civil engineering, and traffic engineering, with expertise in Capital Improvement Program (CIP) development and management and has successfully delivered over 30 pavement rehabilitation projects . He spent 20+ years in construction management, project management, and engineering and implementing various CIP projects for municipalities, including the cities of San Bernardino, El Monte, Rialto, Fontana, Corona, Diamond Bar, San Marcos, and Baldwin Park. These capital projects have included citywide pavement rehabilitation projects, street improvement, traffic signal, grade separations, interchanges, lift stations, sewer and water systems, park rehabilitation and municipal buildings.
He has excellent skills in understanding construction contracts, reviewing and controlling project cost and schedule, coordinating and assisting in negotiating change orders, providing project updates to the client, ensureing timely review of critical path me thod (CPM) schedule to track any changes in critical path and delays, maintaining project as-builts, monitoring project funding by reviweing contract item payments, material quantities, and change order payments, managing multiple subconsultants and supervising inspection staff.
Mr. Syed’s extensive list of certifications/licenses include:
Mr. Syed’s recent experience includes:
» City of San Bernardino: Kendall Drive Slope Stabilization Rehabilitation Project » City of San Bernardino: Citywide Pavement Rehabilitation Project (SB1) » City of Montebello, Pavement Rehabilitation, Various Streets (CDBG Zone) » City of San Bernardino: State Street Extension Phase I Baseline to 16th Street Project » City of San Bernardino: 40th Street Widening from Johnson to Electric Avenue Project » City of San Bernardino: “H” Street Widening from Kendall to 40th Street Project » City of San Bernardino: ATP Cycle 2 – Safe Routes to Schools Project at Three (3) Locations Project » City of Montebello, 10th Street Improvements Project - Project Manager
STAFFING CHART
Construction Management
Construction Inspection
Pavement Rehabilitation
Pavement Preservation
Arterial and Collector Streets
Access Ramps with Repaving Limits
Localized Pavement Repairs
Application of Type 2 Slurry Seal
Asphalt Pavement Surfaces
Permanent Traffic Video Detectors
Traffic Striping and Signs
Project Mark Outs
Curbs, Gutters, and Sidewalks
ADA Requirements
Project Documentation
Change Order/Claims Resolution
Pre-Construction Phase
Construction Phase
Post-Construction Phase
Nadeem Syed, PE, QSD/P,
Senior Construction Manager ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü Thomas Dawson, CBO, ICC Cert.
Senior Street Construction Inspector ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü Noah Hernandez, Certified PW Inspector
Senior Street Construction Inspector ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü Brittany Duhn, PE, QSD/P
Project Manager/Office Engineer ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü
LICENSES & REGISTRATION
» Registered Professional Civil Engineer, CA – No. 64381 » OSHA 30 Hour
» Defensive Driver Training
» QSP/D Certified
EDUCATION
» BS, Civil Engineering, California State University Long Beach, 1990
» BA, Business, Punjab University, Pakistan
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Thomas Dawson, CBO, ICC Certified | Senior Street Construction Inspector 25+ Years of Experience performing Construction Management and Inspection Services 28+ Pavement Rehabilitation Projects
Mr. Dawson has over 25 years of experience in construction management, construction inspection, contracting, quality control, and management of large-scale public works capital improvement projects, street rehabilitation projects, slurry seal projects, and heavy civil projects. He has extensive experience providing inspection for street improvement projects.
Mr. Dawson is experienced in reviewing RFI’s, submittals, and contract change orders. He is experienced in preparing and maintaining project files, processing progress payments, and maintaining various logs, including submittals, RFI’s, and correspondence. He provides quality control and code compliance inspection services with observation reports for owners, engineers, and local jurisdictions. He will bring his expertise, lessons learned, and specified knowledge to this important project.
Mr. Dawson’s extensive list of certifications/licenses include:
» International Code Counsel Certifications
» Fire Inspector 1
» Building Plan Examiner
» California Commercial Electrical
» California Combination Inspector
» Combination Inspect/Legacy
» California Commercial Plumbing Inspector
» California Commercial Mechanical Inspector
» California Residential Mechanical Inspector
» California Residential Electrical Inspector
» California Residential Plumbing Inspector
» Certified Building Official
» CLB License Number 674861
» OSHA 30 Hour Training
Noah Hernandez, Certified PW Inspector | Senior Construction Inspector 25+ Years of Experience performing Construction Management and Inspection Services 26+ Pavement Rehabilitation Projects
Mr. Hernandez is a certified public works inspector with more than 25 years of construction management and inspection experience. Mr. Hernandez’s public works inspection responsibilities include the ability to review improvement plans, inspect public impro vements construction, negotiate and administer contracts, and prepare and maintain a variety of reports.
He has extensive experience providing inspection for street improvement projects. His project experience includes large scale public works and capital improvement projects, including street improvements, slurry seal, pavement rehabilitation, intersection improvements, sewer and storm drain improvements, facilities, traffic signal improvements, curbs, gutters, sidewalks, bridge projects, and access ramps. He has detailed knowledge of various construction manuals, materials inspection & certification procedure and documentation, field measurement verification, review of submittals & RFI’s, and coordination with various testing labs.
Mr. Hernandez’s extensive list of certifications/licenses include:
» Public Works Construction Inspection – Santiago Canyon College
Water Distribution System Operation and Maintenance,
Cal State University, Sacramento
» Liberal Arts, Fullerton College
» Construction Inspection of Traffic Signals – University of California Institute of Transportation Studies
» Quality of Hot Mix Asphalt Pavement Construction
Certification – Asphalt Institute
» Underground Safety Certification – City of Fullerton
Brittany Duhn, PE, QSD/P | Office Engineer / Document Control 10+ Years of Experience performing Construction Management and Inspection Services 15+ Pavement Rehabilitation Projects
Ms. Duhn has extensive experience in project management, office engineering, contract administration, document control, labor compliance oversight, and construction management, and has successfully delivered over 15 pavement rehabilitation projects, involving street improvements, intersection improvements, ADA ramp improvements, bike lanes and bike trails, conduit installation, traffic signal improvements, asphalt overlay, construction staging, traffic control, clearing and grubbing, SWPPP preparation, coldmill and overlay, manholes and utilty covers, loop detectors, PCC sidewalk, speed humps, and pedestrian crossings. These are great testaments of Ms. Duhn’ managerial and oversight project experience.
This “A-Team” has worked together in this same capacity on multiple pavement rehabilitation projects. In addition to their extensive project specific experience, this team has great synergy and works very well together as well as with City Staff. All above key members are local to the area and are excited about the opportunity to improve their community. Our strategic and efficient staffing approach also results in significant cost savings to the City of Moreno Valley. We are confident that our proposed “A -Team” will provide outstanding customer service and cost savings for the City.
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RESOURCE ALLOCATION MATRIX
RESOURCE ALLOCATION MATRIX
Task/ Classification & Hours
(Resource Allocations based on 150 Working Days)
Senior
Construction
Manager
Senior Street
Construction
Inspectors
Project
Manager /
Office
Engineer
Street Construction Inspection
1.Review and get familiarized with plans, specifications, construction site and the proposed streets prior to the pre-construction meeting. - 40 -
2.Review and mark out removal limits with contractor prior to saw-cutting and removals and grinding processes. - -
3.Inspect the reconstruction curbs, gutters, ramps, and sidewalks for compliance with plans, specifications, and ADA requirements. - 1,000
-
4.Continuously observe and inspect contractor’s work processes include pavement surface preparation, crack sealing, pavement removal and repaving, application of slurry seal, HMA/ARHM placement operations, striping cat tracking and installation, and signage installation. - -
5.Continuously monitor the traffic control and safety measures and request for corrections as needed. - -
6.Monitor and provide supporting documentation on the personnel and equipment used for any extra work/change orders performed by the contractor or supporting documentation for delays. - -
7.Keep daily diaries (logs) and take pictures of the project as needed; prepare and issue correction notices to the contractor and follow up with the notices. - -
8.Respond to public inquiries regarding construction activities, scheduling, and traffic impacts. - -
9.Field review and verify quantities submitted by the contractor on eac h invoice to make sure the quantities/work items are correct and completed/accepted prior to the issuance of payment to the contractor. - 100 -
10.Attend weekly or bi-weekly construction activity coordination/schedule update meetings. - 30 -
11.Coordinate with other inspectors, soil technicians, construction manager, school official, other agencies representatives who are involved/affected by this project as necessary to move the construction forward. - 30 -
12.Perform other related tasks as required. - As Needed - Construction Management
1. Review and get familiarized with project plans and specifications, including project schedule. 30 - 10 2.Set-up and conduct pre-construction meeting with the contractor, sub-contractors, and individuals involving in the project. -
3.Provide, manage, coordinate, and ensure timely completion/approvals in response to all RFIs, shop drawings, product data submittals and mix designs, Change Notices, Intend to File Change Notices, and CCOs, as well as review, price negotiations and issuance of the CCO to the contractor.
60 - 30
4.Prepare agenda and conduct weekly or bi -weekly construction progress meetings to keep track of contractor work progress. Provide weekly written progress reports/updates to the City Project Manager. 60 - 30
5.Coordinate and schedule inspection and material testing, compaction testing and other activities. Ensure adequate inspection coverage for the project. 30 - 30
6.Identify and report potential contractor claims and recommend resolution. 30 - 30
7.Prepare weekly statement of working days and send to the contractor. Maintain consistent communication with the contractor, the City, and al l individuals involving this project. 60 - 30
8. Review contractor’s invoices and quantities and approve for payments. 40 - 20
9.Provide regular monitoring of the construction progresses. Check work or quantities completed versus project schedule and t otal contract. The Construction Manager shall identify variances between actual and budgeted/estimated costs and inform the City Project Manager whenever construct costs exceed budgets or estimates.
158 - 30
10.Maintain the records of the followings, but not be limited to: a. All changes and modifications to the Plans and Contract Documents. Note: The Consultant Construction Manager does not have authority to make changes or modifications to the Plans and Specifications, except as auth orized by the Design Consultant and the City; b. Addenda(s), change o rder(s), product data and material submittals, and samples; c. Progress payments, inventories, and applicable codes, contractor’s reports, correspondences, certified payrolls, and accident reports; and d. Certifications, sho p drawings, photographs, as- builts, and other project related documents.
60 - 30
TOTAL 528 Hours 1,200 Hours 240 Hours
STAFF RESOURCE ALLOCATION 45% 100% 20%
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A
ORGANIZATIONAL CHART
Z&K has carefully selected this "A-Team" and has committed our most qualified staff for the duration of th e contract. Our proposed team members have extensive experience in similar City projects. Our staff will deploy efforts as the project schedule and construction activities dictate. We will reallocate manhours, when pos sible, for cost savings to the City. By using highly qualified multi -disciplined inspectors, we can provide a cost of service well under industry standard.
The Z&K proposed Senior Street Construction Inspectors have each successfully delivered a minimum of 20 Pavement Rehabilitation Projects. We have strategically provided highly experienced personnel that are qualified to perform construction management and inspection services for the City.
Our staff will deploy efforts as the project schedule and construction activities dictate. We will reallocate manhours, when possible, for cost savings to the City. By using a highly qualified, multi-disciplined inspector well versed in construction management, we are able to provide a cost of service well under industry standard.
PROFESSIONAL AND QUALIFIED TEAM
The key to a successful project is a highly qualified and well-managed team. We offer the City a cohesive, talented team of licensed and certified professionals. Our Professionals are recognized as leaders in the industry and will act as a seamless extension of City Staff.
Our Construction Management and Inspection professionals keep these key objectives in mind:
• Quality services and project deliverables
• Time and budget efficiency
• Adherence to quality and assurance standards
• Constant communication
• Application of technical and practical expertise
Z&K Consultants commits that all assigned personnel will not be removed or replaced without prior written City approval. Key personnel will be available to the extent proposed for the duration of the contract. Our proposed and fully committed team is fully capable and exceptionally qualified. They have held many leadership and supervisory management positions in many local agencies including the private and public sectors. All can multi-task, are multi-disciplined, and have a full understanding of all aspects of the proposed project requirements. They deliver their knowledge and expertise with tact and seamless integration with staff and outside agencies.
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE Nadeem Syed, PE, QSD/P
,,,
Senior Construction Manager
Mr. Syed has over 29 years of experience in construction management, project management, construction inspection, civil engineering, and traffic engineering, with expertise in Capital Improvement Program (CIP) development and management and has successfully delivered over 30 pavement rehabilitation projects. He spent 20+ years in construction management, project management, and engineering and implementing various CIP projects for municipalities, including the cities of San Bernardino, El Monte, Rialto, Fontana, Corona, Diamond Bar, San Marcos, and Baldwin Park. These capital proje cts have included citywide pavement rehabilitation projects, street improvement, traffic signal, grade separations, interchanges, lift stations, sewer and water systems, park rehabilitation and municipal buildings.
Relevant Project Experience
City of San Bernardino: Kendall Drive Slope Stabilization Rehabilitation Project | Senior Construction Manager: Kendall Drive Slope in the vicinity of 670 Kendall Drive is not stable, failing and is a safety hazard. Soil investigation is being conducted to have a slope stabilization plan which will be implemented to eliminate unsafe condition in the area. Services include the managing the des ign to slope stabilization along Kendall Dr with wire mesh and installation of soldier pile slough wall to keep debris falling on to the roadway.
City of San Bernardino: Citywide Pavement Rehabilitation Project (SB1) | Senior Construction Manager: This project consists of citywide pavement rehabilitation. Accessibility improvement will be installed or upgraded as part of the project. The project is funded through SB1 funding. There is the rehabilitation of 15 streets which include reconstruction of AC, overlay, sidewalk, curb, gutters, and access ramps.
City of Montebello, Pavement Rehabilitation, Various Streets (CDBG Zone) - Project Manager | Senior Construction Manager: The City completes pavement rehabilitation projects along residential, commercial, and alley corridors. The general improvements for pavement rehabilitation projects include cold mill and AC overlay, removing and replacing concrete sidewalks, curb and gutters, upgrad ing and constructing new access ramps, adjusting manholes to grades, and installing striping and pavement messages. The project consisted of design, project management, bidding, award of contract, construction management and inspection as well as federal fund administration and labor compliance of various streets pavement repairing and skin patching.
City of San Bernardino: State Street Extension Phase I Baseline to 16th Street Project | Senior Construction Manager: This is Phase 1 of 4 phases. This phase consists of extending State Street as a four (4) lane highway from 16th Street to Baseline Street. The one (1) mile extension of State Street requires design, utility relocations, CEQA/NEPA clearance, and 408 permit from ACOE.
City of San Bernardino: 40th Street Widening from Johnson to Electric Avenue Project | Senior Construction Manager: This project includes the widening of 40th Street from two (2) to four (4) lanes from Johnson to Electric Avenue including upgrade of the existing traffic signal at Electric Avenue. This includes finalizing the street and sewer design, right of way acquisition, and undergrounding of the overhead lines under Rule 20-A.
City of San Bernardino: “H” Street Widening from Kendall to 40 th Street Project | Senior Construction Manager: This project involves widening and improving “H” Street between Kendall and 40th Street. Services include finalizing the street design and acquiring right of way from 12 properties, including a restaurant.
ATP Cycle 2 – Safe Routes to Schools Project at Three (3) Locations Project | Senior Construction Manager: This project is to widen and improve streets at three locations to provide safe routes to school for students. The locations to be improved are 48th Street between Western Avenue and Magnolia Avenue, Magnolia Avenue between 48th Street and Reservoir Drive, Randall Avenue between Pepper Avenue and Meridian Avenue, Meridian Avenue between Randall Avenue and Los Robles Street, Pepper Avenue between Randall Avenue and Los Robles Street and Perris Hill Park Road between Gilbert Street and Pacific Street. This project consists of street widening, sidewalks, curb and gutter, and access ramps.
City of Montebello , 10th Street Improvement s Project - Project Manager | Senior Construction Manager: The Project consisted of pavement rehabilitation, removal and reconstruction of existing concrete sidewalks, curb and gutters, driveway approaches, curb ramps, cold milling existing AC pavement, adjustment of sewer manholes frames and covers, raising water valve covers to finished grade, installation of detectable warning surface on existing curb ramps, and installation of pavement markings and curb painting. This project consisted of design, project management, bidding, award of contract, construction management and inspection of the 10th Street Improvements from Whittier Boulevard to Cleveland Avenue.
EDUCATION
» BS, Civil Engineering,
California State University
Long Beach, 1990
» BA, Business, Punjab
University, Pakistan
LICENSES & REGISTRATION
» Registered Professional Civil
Engineer, CA –
No. 64381
» OSHA 30 Hour
» Defensive Driver Training
» QSP/D Certified
Relevant Key Highlights:
§ Construction Management
§ Construction Inspection
§ Project Management
§ Contract Administration
§ Value Engineering
§ Cost Estimate Review
§ Materials Testing & Sampling
Coordination
§ Constructability Review
§ Labor Compliance Oversight
§ Public Relations Management
§ Quality Assurance/Quality
Control
§ Agency Coordination
§ Street Improvements
§ Slurry Seal
§ Pavement Rehabilitation
§ Intersection Improvement
§ Building Improvements
§ Public Facilities Projects
§ Sewer Projects
§ Storm Drainage Projects
§ Encroachment Permits
§ Request for Information
Review
§ Submittal Review
§ Change Order Review
§ Safety Compliance
§ Traffic Signal
Improvements
§ Curb, Gutter, & Sidewalk
§ Bridge Projects
§ Park Improvement
Projects
§ Electrical Improvements
§ Lighting Improvements
§ Landscaping
Improvements
§ Underground Utilities
§ Traffic Control
§ SWPPP Compliance
§
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE
Mr. Dawson has over 25 years of experience in public works inspection, construction management, contracting, quality control, and management of large-scale capital improvement projects, and has successfully delivered over 28 pavement rehabilitation projects, involving street improvements, intersection improvements, ADA ramp improvements, bike lanes and bike trails, conduit installation, traffic signal improvements, asphalt overlay, construction staging, traffic control, clearing and grubbing, SWPPP preparation, manholes and utilty covers, loop detec tors, PCC sidewalk, speed humps, and pedestrian crossings. Mr. Dawson’s expertise extends to his familiarity with Caltrans, Federal Department of Labor and State of California Division of Labor Standards Enforcement, and equal employment opportunity compli ance monitoring. Mr. Dawson is experienced in performing quality control and code compliance inspection services with observation reports for owners, engineers, and local jurisdictions.
Relevant Project Experience
City of Compton: Annual Residential Rehabilitation Project (Phases 1 & 2A), Compton, CA | Senior Construction Inspector: Scope of work consisted of construction of cold mill, ARHM pavement, AC base course, aggregate base, full depth AC slot pavement, curb and gutters, sidewalks, cross gutter, alley intersection, driveway approach, curb ramps, signing, striping, markings, and pavement legends, speed hump, traffic signal loop, adjust to grade existing sewer manhole, water valve, water meter, and storm drain manhole, . Mr. Dawson’s responsibilities included construction inspection, reviewing traffic control plans, issues management, cost control, labor comp liance, dispute resolution, quality control/inspection, public relations, and ensuring site safety.
City of San Marino: Street Rehabilitation Program, San Marino, CA | Senior Construction Inspector: Improvements include cold-milling asphalt concrete pavement and re-paving with HMA and ARHM, clearing and grubbing, localized pavement repairs, replacing impacted traffic striping, markings, pavement legends, loop detectors, curb painting, replacing damaged curb and gutter, curb ramps, cross gutters, sidewalks, driveways and driveway approaches, inspection and replacement of sewer manholes, coordinating with local utilities, preparation and implementation of SWPPP and BMPs, and providing temporary traffic control in conformance with the contract documents and applicable permits. Mr. Dawson’s responsibilities included construction inspection, reviewing traffic control plans, issues management, cost control, labor compliance, dispute resolution, quality control/inspection, public relations, and ensuring site safety.
City of Lake Forest: Slurry Seal of Zone F, Lake Forest, CA | Construction Manager/Senior Construction Inspector: This street improvement program involves resurfacing of Glenn Ranch Road from Portola to El Toro, as well as pre-construction inspection services for the slurry seal of Zone F and arterial slurry seal of Jeronimo and Muirlands from Los Alisos to Bake. This program required ARHM overlay, adjustments to storm drain manhole frame and sewer manhole, gas valve lid and can, water valve lid and can, cold milling, signing and striping, installation of markers, installation of traffic loop detectors, and other street improvements. Mr. Dawson provided performed the preconstruction services for these projects including evaluation of the grind and overlay and/or dig -out areas for an upcoming pavement rehabilitation project.
City of Costa Mesa | Citywide Parkway Maintenance, Street Rehabilitation, and Slurry Seal Project, Costa Mesa, CA | Construction Manager/Senior Construction Inspector: Citywide street improvement program in the City of Costa Mesa, which involves slurry seal, street improvements, intersection improvements, ADA ramp improvements, conduit installation, traffic signal improvements, mobilization, curb and gutters, sidewalks, driveway approaches, spandrels, cross gutters, adjustment of manholes and utility covers to grade, procurement and application of slurry seal Type II, crack sealing, traffic signing, striping and markings, installatio n of traffic markers and speed humps, and implementation of traffic control. Mr. Dawson performed evaluation and mark outs for all dig outs and concrete that required repairs for the entire project.
Thomas Dawson, CBO, ICC Certified
Senior Street Construction Inspector
LICENSES & REGISTRATION
» International Code
Counsel Certifications
» Building Plan Examiner
» California Commercial
» Combination Inspect/Legacy
» California Commercial
Plumbing Inspector
» California Commercial
Mechanical Inspector
» California Residential
Mechanical Inspector
» California Residential
Electrical Inspector
» California Residential
Plumbing Inspector
» Certified Building Official
» CLB License No. 674861
» OSHA 30 Hr.
Relevant Key Highlights:
§ Construction Inspection
§ Construction Management
§ Staff Augmentation
§ Project Management
§ Contract Administration
§ Constructability Reviews
§ Value Engineering
§ Labor Compliance Overview
§ Change Order Review
§ Submittal Review
§ Request for Information Review
§ SWPPP/NPDES Compliance
§ Materials Testing Coordination
§ Utility Coordination
§ Agency Coordination
§ CAL-OSHA Safety Compliance
§ Quality Control/Quality Assurance
§ Capital Improvement Projects
§ Federally Funded Projects
§ Street Improvement Projects
§ Storm Drain Projects
§ Traffic Signal Construction
§ Street Light Construction
§ Bridge Construction
§ Traffic Signs
§ Pavement Markings
§ Maintenance Projects
§ Underground Utilities
§ Minor Concrete Improvements
§ Intersection Improvements
§ Water & Wastewater Projects
§ Park Improvement Projects
§ Building Projects
§ Public Facilities Projects
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE
Mr. Hernandez is a certified public works inspector with more than 25 years of construction management and inspection experience . He has extensive experience in construction inspection and management, specialty inspection, contracting, project management, and providing quality control and quality assurance of numerous capital improvement projects and federally funded projects, and has successfully delivered over 2 6 pavement rehabilitation projects, involving citywide pavement rehabilitation projects, street improvement, bridge construction, storm drains, traffic signals, traffic signs, streetlights, pavement markings, construction projects, and maintenance projects. Mr. Hernandez’s public works inspection responsibilities include the ability to review improvement plans, inspect public improvements construction, negotiate and administer contracts, and prepare and maintain a variety of reports. His project experience includes large scale public works and capital improvement projects, including street improvements, slurry seal, pavement rehabilitation, intersection improvements, sewer and storm drain improvements, facilities, traffic signal improvements, curbs, gutters, sidewalks, bridge projects, and access ramps. He has detailed knowl edge of various construction manuals, materials inspection & certification procedure and documentation, field measurement verification, review of submittals & RFI’s, and coordination with labs.
Relevant Project Experience
City of Torrance: Residential and Arterial Pavement Improvement, I- 159/I-139, Torrance, CA | Senior Construction Inspector :
Improvements include application of slurry seal, cold mill and overlay localized pavement repairs, tree removals/replacements, asphalt berm replacement, repairs to curb, gutter, sidewalk, driveways, and access ramps. Mr. Hernandez performs daily duties of construction quality assurance inspection, including oversight of excavation, compaction, subgrade inspection, backfill, paving, and inspection of structures, electrical, welding, drainage, and underground utilities. Mr. Hernandez coordinated materials testing, attends meetings with City representatives, contractors, and other agencies, prepares constructability reviews, and ensures compliance with project plans.
City of Irvine: Annual Street Rehabilitation and Slurry Seal Project, Irvine, CA | Senior Construction Inspector: Inspection included asphalt pavement cold -milling, pavement fabric installation, asphalt concrete pavement overlays, slurry seal application, removal and replacement of concrete improvements such as sidewalks, ramps, driveways, curbs and gutters. Mr. Hernandez inspected tasks such as adjustment of a survey monument, water valve installation, sewer cleanout, and installation of signing, striping and pavement markings.
He oversaw document management of shop drawings, RFIs, change orders, progress payments, meeting minutes, etc. Mr. Hernandez prepared a final punch-list, verified completion of final items, and assisted in project closeout.
City of San Bernardino: Street Rehabilitation Program (30+ Major Streets) , San Bernardino, CA | Construction Manager/Senior Construction Inspector: This long-term, on-call contract involves concrete improvements and pavement improvements of over 30 major streets in the City of San Bernardino. The contract also includes the rehabilitation and resurfacing of various streets and intersections.
Scope of work includes full depth removal and replacement of asphalt concrete, intersection improvements, ADA ramp improvements, bike lanes, conduit installation, traffic signal improvements cold milling and overla y of existing asphalt concrete, mobilization, traffic control, staging for major streets and intersections, removal of traffic striping, installation of traffic striping and pavement markers, installation of loop detectors and bicycle loop detectors, construction of cross walks, removal and replacement of sidewalk, driveways, PCC curb and gutter, cross gutters, spandrels, curb ramps along both residential and commercial streets, manhole and utility vault adjustments, and preparation of SWPPP and erosion control plans.
City of Fullerton: Longview Drive Street Improvements and Water/Sewer Main Replacement Fullerton, CA | Senior Construction Inspector: Inspection of water, sewer and street rehabilitation project. The project included replacing 2500 linear feet of 8 -inch DIP water main and appurtenances, 2500 linear feet of 8-inch VCP, PVC SDR 26 sewer main, new manholes and storm drains, removing and replacing existing sewer and video inspection and abandoning existing water mains and valves. Street and drainage improvement work included cold planning, excavation, asphalt concrete, aggregate base, curb and gutter, access ramps.
EDUCATION & CERTIFICATIONS
» Public Works Construction
Inspection – Santiago Canyon
College
» Water Distribution System
Operation and Maintenance,
Cal State University, Sacramento
» Liberal Arts, Fullerton College
» Construction Inspection of Traffic
Signals – University of California
Institute of Transportation Studies
» Quality of Hot Mix Asphalt
Pavement Construction
Certification – Asphalt Institute
» Underground Safety Certification
– City of Fullerton
Noah Hernandez, Certified PW Inspector
Senior Street Construction Inspector
Relevant Key Highlights:
§ Construction Management
§ Construction Inspection
§ Project Management
§ Contract Administration
§ Value Engineering
§ Cost Estimate Review
§ Materials Testing & Sampling
Coordination
§ Constructability Review
§ Labor Compliance Oversight
§ Public Relations Management
§ Quality Assurance/Quality Control
§ Agency Coordination
§ Encroachment Permits
§ Request for Information Review
§ Submittal Review
§ Change Order Review
§ Safety Compliance
§ Street Improvements
§ Slurry Seal
§ Pavement Rehabilitation
§ Intersection Improvement
§ Building Improvements
§ Public Facilities Projects
§ Sewer Projects
§ Storm Drainage Projects
§ Traffic Signal Improvements
§ Curb, Gutter, & Sidewalk
§ Bridge Projects
§ Park Improvement Projects
§ Electrical Improvements
§ Lighting Improvements
§ Landscaping Improvements
§ Underground Utilities
§ Traffic Control
§ SWPPP Compliance
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE
PROJECT
EXPERIENCE
A.7.b
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE
PROJECT EXPERIENCE
The Z&K Team has successfully performed Construction Management, Construction Inspection, and Materials Testing Coordination for numerous public agencies. The following projects have been completed on time and within budget. The Z&K Team has completed over 45 Pavement Rehabilitation Projects and over 10 Citywide Pavement Rehabilitation Projects within the last 5 years. Z&K proposed senior construction manager and senior street construction inspectors have each successfully delivered a minimum of 20 pavement rehabilitation projects.
PAVEMENT REHABILITATION PROJECT EXPERIENCE
CITY OF SAN BERNARDINO | CITYWIDE STREET REHABILITATION PROGRAM (30+ MAJOR CITY STREETS) Z&K Consultants, Inc. is providing Construction Management and Inspection Services for this long-term, on-call contract with the City of San Bernardino, which includes street resurfacing and pavement rehabilitation for over 30 major streets and multiple major street intersections in the City. Z&K personnel performs constructability reviews of the project plans and specifications prior to the bid release, and full-service construction management and construction inspection for pre -construction, construction, and project closeout of all major City streets. The projects include roadway and pavement rehabilitation, concrete improvements, cross gutters, curb and gutters, curb ramps, ADA improvements, storm drain and pipeline relocation, traffic signal improvements, traffic control, full depth removal and replacement of asphalt concrete, cold milling and AC overlay of existing asphalt concrete, slurry seal application PCC sidewalk, replacement of existing PCC driveways, driveway approaches, curb ramps, retaining curbs, 3’ high retaining wall, parkway culverts, cross gutters , asphalt -concrete pavement, removal and replacement of trees, clearing and grubbing, installation and configuration of multiple traffic loop detectors and bicycle traffic loop detectors, installation of city project signs, preservation of existing city survey monuments, adjusting manhole and utility covers to grade, reconfiguration and installation of street lighting, and installation of pavement markings and striping on concrete and asphalt. Related work includes mobilization, traffic control, assisting in preparation of SWPPP and erosion control plans, construction surveying, local utility coordination, and geotechnical and materials testin g coordination. Z&K personnel coordinated the distribution of public notifications to several schools, churches, an d residential homes affected by this City -wide Street rehabilitation project. Throughout the project, Z&K inspectors provided construction inspection services, specialty inspection of concrete work, coordinated geotechnical and materials testing, and performed contract administration and document management.
Contact Person: Alex Qishta, City Engineer | 909.384.5019
CITY OF CHINO | CITYWIDE PAVEMENT REHABILITATION AND SLURRY SEAL PROGRAM (VARIOUS LOCATIONS CITYWIDE) Z&K Consultants Inc. is providing Construction Management , Project Management, and Inspection oversight services for this Project which includes street rehabilitation and slurry seal of various streets, in cluding, Pipeline Ave from City Limits to City Limits, Chino Ave from City Limits to City Limits and Schaefer Ave from City Limits to City Limits. Scope of work includes pavement improvements, street resurfacing, crack sealing, slurry seal, localized dig-outs, striping removal/install, and traffic loop detectors. Z&K provided preparation of submittal packages, scheduling, mark outs, meetings, cost control, reviewing RFIs, preparing change order proposals, permits, progress billings, subcontractor coordinati on, as- built drawings, and final walkthrough/closeout. Contact Person: Maria Fraser, CIP Engineering Manager | 909.334.3310
CITY OF TORRANCE: CITYWIDE RESIDENTIAL & ARTERIAL PAVEMENT IMPROVEMENT (PHASE 1 & 2, TWO SEPARATE PROJECTS) Z&K Consultants, Inc. is providing Construction Management and Construction Inspection services for this project, which consi sts of pavement improvements to a residential neighborhood and four arterial streets. Improve ments include clearing and grubbing, application of slurry seal, cold mill and AC overlay, removal and disposal of existing pavement, localized pavement repairs, as well as tree removals and replacements, asphalt berm replacement, AC base course, concrete repairs to PCC curb, gutter, PCC sidewalk, PCC driveways and driveway approaches, access and ramps, replacing pavement markings and striping on concrete and asphalt, and installation of raised pavement markers and city project signs. Other relevant features included mobilization, preparation of NPDES and erosion control plans, adjustment of manhole and utility covers to grade, installation of specialty loop detectors and bicycle loop detectors, reconfiguration of new sewer piping, traffic control, local uti lity coordination, geotechnical and materials testing coordination, hardscape, landscape, and irrigation.
Contact Person: Cesar Aguilar, Project Manager | 310.618.3061 | 3031 Torrance Blvd, Torrance, CA 90503
CITY OF COSTA MESA | CITYWIDE PARKWAY MAINTENANCE, STREET REHABILITATION, AND SLURRY SEAL PROJECT Z&K Consultants, Inc. is providing Construction Management, Project Management, and Construction Inspection Services for this citywide street improvement program in the City of Costa Mesa. This project includes street improvements, intersection improvements, ADA ramp improvements, conduit installation, traffic signal improvements, mobilization, curb and gutters, sidewalks, driveway approaches, spandrels, cross gutters, adjustment of manholes and ut ility covers to grade, procurement and application of slurry seal Type II, crack sealing, traffic signing, striping and markings, installation of traffic markers and speed humps, and implemen tation of traffic control. Z&K’s responsibilities included attending and coordinating preconstruction conferences and progress meetings, providing Our Projects include the following similarities to the City of Moreno Valley’s upcoming Pavement Rehabilitation Projects:
ü Public Works Projects
ü Development Projects
ü Building Improvement Projects
ü Public Facilities Projects
ü Park Improvement Projects
ü Intersection Improvements
ü Electrical Improvements
ü Lighting Improvements
ü Landscaping Improvements
ü Construction Management
ü Construction Inspection
ü Project Management
ü Cost Estimate Review
ü Materials Testing & Sampling
Coordination
ü Labor Compliance Oversight
ü Public Relations Management
ü SWPPP Inspection
ü Citywide Pavement
Rehabilitation
ü Street Improvement
ü Street Resurfacing & Slurry Seal
ü Pavement Rehabilitation
ü Sewer Projects & Storm Drains
ü Traffic Signal Improvements
ü Curb, Gutters, Sidewalks
ü Grind & Overlay
Z&K has successfully
delivered over 45
pavement rehabilitation
projects serving in a
similar capacity over
the past 5 years.
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE contract administration for proper enforcement of the contract plans and specifications, making as-built revisions, coordinating efforts between the City and the contractor, reviewing and tracking RFIs and RFCs, reviewing progress payment requests and making recommendations, providing coordination with other agencies, submitting permit and grant applications, coordinating schedules with designers, surveyors, and materials test ing laboratories, ensured compliance with traffic control plans, SWPPP preparation. Z&K inspectors provided daily field observation during constriction monitoring of the work, maintained accurate records of the pr oject schedule and any accidents or claims related to construction, coordinated contractor requests for interpretation of the plans and specifications, conducted labor compliance interviews, reviewed and monitored all traffic control and public safety plans for compliance with all safety laws and regulations, enforced water quality best management practices and SWPPP compliance, and evaluated work in progress and gave weekly status reports to the City. Contact Person: Cristina Oquendo, Project Manager | 714.754.5015
CITY OF COMPTON | ANNUAL CITYWIDE RESIDENTIAL STREET REHABILITATION PROJECT, PHASE 1 & PHASE 2A (TWO SEPARATE PROJECTS)
Z&K Consultants, Inc. is providing Construction Management, Inspection, and Labor Compliance services for this Project. The scope of work consists of roadway and pavement rehabilitation, concrete improvements, asphalt overlay, construction staging, heavily travelled intersections, traffic control, clearing and grubbing, SWPPP preparation, cold mill and overlay, PCC sidewalk, manholes and utility covers, speed humps, pedestrian crossings, ADA improvements, slurry seal application, HMA pavement, ARHM overlay, AC base course, aggregate base, full depth AC slot pavement, alley intersection, driveway and driveway approach, landscaping, irrigation, adjusting manhole and utility covers to grade, water valve, water meter, street lighting, installation of loop detectors and bicycle loop detectors, traffic signal modification, adjustment of streetlight and traffic signal pull boxes to grade. Z&K inspectors perform inspections on mobilization, construction staging coordination in heavily traveled intersections, traffic control, SWPPP and erosion control. Services also include full -service construction management, pre - construction, establishing a management information system, reviewing traffic control plans, meetings, issues management, scheduling, cost control, labor compliance, reviewing RFIs and Submittals, change orders, dispute resolution, quality control/inspection, material testing services, public relations, permits/environmental compliance, progress payments, monthly staff reports, site safety, as -builts drawings, final walkthrough, and project completion reports.
Contact Person: John Strickland, Project Manager | 310.605.5505
CITY OF LAKE FOREST | STREET RESURFACING OF GLENN RANCH ROAD FROM PORTOLA TO EL TORO AND SLURRY SEAL ZONE F AND ARTERIAL SLURRY SEAL JERONIMO AND MUIRLANDS FROM LOS ALISOS TO BAKE (3 SEPARATE PROJECTS) The Z&K T eam is providing Construction Management, Construction Inspection, Pre -Construction Inspection, and Contract Administration Services for these projects, which involves the street resurfacing of Glenn Ranch Road from Portola Parkway to El Toro Road, as well as the slurry seal of and arterial slurry seal of Jeronimo and Muirlands from Los Alisos to Bake. Relevant project features include street resurfacing and rehabilitation, application of slurry seal, grinding and overlay, cold milling, concrete improvements, ARHM pavement, AC base course, aggregate base, signing, striping, markings and pavement legends, removal and replacement of PCC cu rb ramps, removal and replacement of PCC sidewalk, bike lane traffic loops, Type E traffic loops, dig-outs, sewer and storm drain manhole adjustments, and water valves adjustments. The Z&K team is performing construction inspection and management services, review of traffic control plans, SWPPP review and implementation, coordination of geotechnical and material testing, attending and coordination construction progress meetings, submittal and request for information review, verification of project pay item quantities, invoice review, preparing daily inspection reports, change order review, developing punch lists for the contractor, ensuring quality control and quality assurance, and assisting in public relations management.
Contact Person: Doug Erdman, Assistant City Engineer | 949.282.5233
CITY OF SAN MARINO | STREET REHABILITATION PROGRAM PHASE 1 & PHASE 2 (TWO SEPARATE PROJECTS) Z&K Consultants, Inc . provided Construction Inspection Services for this program, which consisted of citywide roadway pavement rehabilitation. The program’s improvements included construction of roadway and pavement rehabilitation, concrete improvements, cross gutters, curb and gutters, curb ramps, ADA improvements, cold -milling asphalt concrete pavement and re -paving with hot mix asphalt (HMA) and asphalt rubber hot mix (ARHM), clearing and grubbing, , localized pavement repairs, replacing i mpacted traffic striping, markings, pavement legends, loop detectors, curb painting, driveways and driveway approaches, installing speed humps, adjusting utility frames and grates, inspection and replacement of sewer manholes, water valves, water meters, a nd storm drain manholes, preparation and implementation of SWPPP and temporary construction BMPs, and providing temporary traffic control. Z&K staff also attended and coordinated meetings with the City and contractor, performed issues management, monitored the contractor’s schedule, monitored project funding, performed labor compliance, reviewed contractor’s requests for information (RFIs) and submittals, reviewed potential change orders, performed dispute resolution, managed public relations, coordinated m aterials testing services, and observed and monitored all aspects of the project to ensure compliance with project plans and specifications. Contact Person: Michael Throne, Director of Public Works | 619.667-1450 (Now at La Mesa)
CITY OF IRWINDALE | 2021-2022 RESURFACING PROJECT: RESIDENTIAL RESURFACING PHASE I – AYON AVE, CALLE DEL NORTE, PAT MIRANDA LN, CALLE DE PASEO, ALLEN DR, PROGRESS LN, CENTRAL ST & PEPPERTREE LN; P-1034 Z&K provided Construction/Project Management and Inspection for this project. The project included street resurfacing, traffic control, raised crosswalks, speed humps, cold milling and AC overlay of existing asphalt concrete, construction of new curb and g utter, PCC sidewalk, installation and configuration of multiple traffic loop detectors, installation of city project signs, preservation of existing city survey monuments, adjusting manhole and utility covers to grade, installation of pavement markings and striping. Related work includes mobilization, traffic control, assisting in preparation of NPDES, local utility coordination, construction management, daily inspection, labor compliance, geotechnical and materials testing coordination. Z&K personnel coordinated the distribution of public notifications to several schools, churches, and homes affected. Contact Person: Luis Pimentel, Project Manager | 626.430.2259 | 5050 N Irwindale Ave, Irwindale, CA 91706
CITY OF TORRANCE | ANZA/VISTA MONTANA/PACIFIC COAST HIGHWAY INTERSECTION IMPROVEMENTS Z&K Consultants, Inc provided inspection services for the Anza/Vista Montana/Pacific Coast Highway Intersection Improvements Project.
This Project consists of construction of the Pacific Coast Highway /Anza Intersection Improvements with appurtenances as shown on City of Torrance Plan No.’s ST-1019/SD-517/C- 2019-8/TS-2019-2/ST-1019-TC; curb, gutter, sidewalk, catch basins, curb ramps, raised
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CITY OF CHINO | ALLEY/SANITATION REHABILITATION PROJECT Z&K Consultants Inc. is providing Construction Management for this Project which includes removal of existing alley pavement and base section to construct new AC pavement section and ribbon gutter in multiple alleys in the City of Chino. Scope of work includes new PCC drive and alley approaches, curb and gutter, 4’ PCC alley gutter, new AC pavement section over compacted crushed miscellaneous base, and the construction of several block walls. Z&K is providing preparation of submittal packages, scheduling, project management, meetings, cost control, reviewing RFIs, preparing change order proposals, permits, progress billings, subcontractor coordination, as-built drawings, and final walkthrough/closeout. Contact Person: Maria Fraser, CIP Engineering Manager | 909.334.3310
CITY OF ROSEMEAD | WALNUT GROVE AVE. RESURFACING PROJECT, PHASE I Z&K Consultants, Inc. is providing Construction Management and Inspection Services for this project, which involves street resurfacing of Walnut Grove Ave., from Marshall St. to Grand Ave. in the City of Rosemead. In addition to pavement rehabilitation and street improvements, the project included intersection improvements, removal and replacement of existing AC pavement, cold mill and overlay, asphalt pothole repairs, replacement of PCC sidewalk, removal and replacement of ADA ramps, curb and gutter, bike lane and bike trail, traffic signal improvements, electrical and lighting improvements, storm drainage and sewer improvements, utility construction and coordination, installation of medians, installation of specialty and bicycle loop detectors, installation of speed humps, pedestrian crossings, and guardrail and roadway markers. The Z&K team provided construction and project management services, as well as construction inspection. Z&K’s responsibilities included providing contract administration for proper enforcement of the contract plans and specifications, reviewing bonds and insurance to ensure compliance, providing engineering support, coordinating eff orts between the City and the contractor, reviewing and tracking RFIs and RFCs, reviewing progress payment requests, provid ing coordination with other agencies, submitting permit and grant applications, coordinating schedules with designers, surveyors, and materials testing laboratories, ensured compliance with traffic control plans.
Contact Person: Okan Demirci, Project Manager |
714.319.6137 | 8838 East Valley Boulevard, Rosemead, CA 91770
CITY OF NORWALK | CDBG LOCAL STREETS REHABILITATION PROJECT Z&K Consultants, Inc. is providing Construction Management and Inspection services for the Local Streets Rehabilitation Project, funded by the Community Development Block Grant (CDBG) fund. The scope of work includes improvements to concrete appurtenances, including cross gutters, curb and gutters, upgrades of curb ramps to ADA standards, electrical and lighting improvements, traffic signal improvements, landscaping improvement, drainage improvements, bike lanes, underground utility coordination, conduit installation, and rehabilitation of roadway pavement conditions. The Z&K Team provided engineering support, coordinated efforts between the City and the Contractor, reviewed and tracked RFIs, RFCs, and submittals, reviewed progress payment requests, performed constructability review of the plans and specifications, reviewed the contractor’s schedule, monitored overall project schedule and provided the City with updates of progress, provided public relations services, coordinated with public utilities, ensured compliance with the SWPPP, and coordinated inspection of the work. Throughout the project, Z&K Inspector s provided daily field observation during constriction monitoring of the work, maintained accurate records of the project schedule and any accidents or claims related to constructi on, coordinated contractor requests for interpretation of the plans and spec ifications, conducted labor compliance interviews, reviewed and monitored all traffic control and public safety plans for compliance with all safety laws and regulations, enforced water quality best management practices and SWPPP compliance, and evaluated work in progress and gave weekly status reports to the City.
Contact
Person: Raymond Velasco, Principal Civil Engineer | 562.929.5511 | 12700 Norwalk Boulevard, Norwalk, CA 90650
CITY OF ALHAMBRA | FY 19-20 & 20-21 STREET REHABILITATION PROJECTS (TWO SEPARATE PHASES) The Z&K Team is performing construction management services for this project, which consists of the pavement and street rehabilitation of 23 local street segments located south of Mission Road, west of Garfield Avenue, east of Atlantic Bou levard, and north of Valley Boulevard. Improvements included slurry seal treatment, varying depths of cold mill and overlay, full depth removal and reconstruction, concrete improvements such as removal and replacement of broke and off-grade sidewalk, ADA ramps that need updating, broke and off-grade curb and gutter, driveway aprons in need or repairs, and concrete cross gutter reconstruction. Z&K provided services such as shop drawing and submittal review, daily inspection and documentation, coordination wi th contractor, review of contractor pay applications to verify quantities, NPDES inspection and reporting, NPDES inspection and reporting, collection of material deliveries, and quality control services. Contact Person: Robert Bias, Project Manager | 626.570.5062 | 111 South First Street, Alhambra, CA 91801
CITY OF CHINO | ON-CALL SERVICES FOR VARIOUS STREET IMPROVEMENT PROJECTS Z&K Consultants is providing Construction Management, Construction Inspection, and Project Management Services for this long-term, on-call contract for the City of Chino. The Z&K team has served a wide range of projects, which includes the following:
• 16th, 17th, & 18th St. Between Tronkeel Ave. and Tangerine Ave. Street Widening Project • Ramona Ave. and Walnut Ave. Street Rehabilitation and Traffic Signal Modifications Project • 11th St. Pavement Reconstruction Alley and Intersection Accessibility Project • CDBG Alley Project and Alley/Sanitation Rehabilitation Project • FY20/21 Alley/Sanitation Rehabilitation Project
Z&K’s responsibilities included providing contract administration for proper enforcement of the contract plans and specificat ions, reviewing bonds and insurance to ensure compliance, providing engineering support, coordinating efforts between the City and the contractor, reviewing and tracking RFIs and RFCs, reviewing progress payment requests, providing coordination with other agencies, submitting permit and grant applications, coordinating schedules with designers, surveyors, and materials testing laboratories, ensured compliance with traffic control plans. Contact Person: Maria Fraser, CIP Engineering Manager | 909.334.3310
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REFERENCES & STATEMENTS
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REFERENCES
City of Costa Mesa
Construction Management &
Inspection Services
Nazila Mokarram, PE, Principal Civil
Engineer
77 Fair Drive, Costa Mesa, CA 92626
[email protected] |
714.754.5000
City of Lake Forest
Construction Management &
Inspection Services
Doug Erdman, Engineering Manager /
Assistant City Engineer
100 Civic Center Drive, Lake Forest, CA
92630
[email protected] |
949.282.5233
City of Chino
Construction Management &
Inspection Services
Amer Jakher, PE, Director of Public
Works
3220 Central Ave, Chino, CA 91710
[email protected] |
909.334.3250
STATEMENTS
1. RFP for Project No. 801 0097 shall be incorporated in its entirety as a part of this Proposal.
2. This RFP and this Proposal will jointly become part of the Agreement for Professional Consultant Services for this project when said Agreement is fully executed by the Consultant and the City of Moreno Valley.
3. Services to be provided, and fees therefore, will be in accordance with the City's RFP. Z&K has NO additions or exceptions to the City’s Request for Proposal.
4. Z&K has no the exceptions to the provisions and conditions of the RFP. We understand that n o exceptions shall be taken, or modifications made regarding the Agreement.
5. Our Proposal includes q ualifications applicable to this project including the names, qualifications, and proposed duties of the Z&K’s Staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of our staff should become unavailable, Z&K may substitute other staff of at least equal competence only after prior written approval by the City.
6. Z&K acknowledges to provide all necessary vehicles,
equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be included in the hourly rate fee as part of the Cost Proposal Pricing, and no additional compensation will be allowed therefor.
7. A resource allocation matrix is submitted with the proposal.
8. Z&K acknowledges and understands that Z&K will provide a qualified alternate inspector in the event of the primary inspector is not able to come to work.
9. All charges for Z&K services is a “Not -to-Exceed” fee which includes conservatively estimated reimbu rsable expenses, as submitted with and made a part of the Proposal.
10. Z&K will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.
11. The hourly rate schedule is part of this Proposal for use in invoicing for progress payments and for extra work incurred that is not part of this RFP.
12. Z&K will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.
13. All federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state, or local laws or regulations the strictest shall be adhered to.
14. Z&K shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.
15. Z&K shall comply with the Davis- Bacon Fair Labor Standards Act (40 USC 276 -a through a -7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code. Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.
16. Z&K shall comply with the Copeland Anti-Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.
17. Z&K offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwrig ht Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.
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FORM
ATTACHMENT A
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE RFP for Professional Consultant Construction Management and Inspection Services Project No. 801 0097 August 2022
Attachment A: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.
State of
(the State of the place of business)
County of
(the County of the place of business)
, being first duly sworn, deposes and
(name of the person signing this form)
says that he/she is of
(title of the person signing this form)
, the party making the foregoing bid
(name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid pri ce of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and wil l not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.
By:
(signature)
Printed Name:
(name of the person signing this form)
Title:
(title of the person signing this form)
California
Riverside
Crystal Fraire, PE
President
Z&K Consultants, Inc.
Crystal Fraire, PE
President
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EXHIBIT C
CITY - SERVICES TO BE PROVIDED
TO CONSULTANT
1. Furnish the Consultant all in-house dat a which is pertinent to services to be performed by the Consultant and which is within the custody or control of the City, including, but not limited to, construction drawings, specifications, copies of record and off-record maps and other record and off-record property data, right-of-way maps and other right-of-wa y data, pending or proposed subject property land division and development application dat a, all newly developed and pertinent design and project specific ation data, and such other pertinent data which may become available to the City.
2. Provide timely review, processing, and reasonably expeditious approval of all submittals by the Consultant.
3. Provide timely City staff liaison wit h the Consultant w hen requested and when reasonably needed.
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EXHIBIT D
TERMS OF PAYMENT
1. The Consultant's compensati on shall not exceed $ 449,376.00_ .
2. The Consultant will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license. Proof of a current City of Moreno Valley business license will be required pr ior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided will not incur any fees, late charges, or other penalties. Complete instructions for obtaining a City of Mo reno Valley business license are located at: http://www.moval.org/do_biz/biz-license.shtml
3. The Consultant will electr onically submit an invoice to the City once a month for progress payments along with documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services during the preceding calendar month.
At no time will the City pay for more services than have been satisfactorily completed and the City Engineer’s dete rmination of the amount due for any progress payment shall be final. The consultant will submit all original invoices to Accounts Payable staff at [email protected]
Accounts Payable questions can be directed to (951) 413-3073.
Copies of invoices may be submitted to the Capital Projects Division at email:
[email protected] or calls directed to (951) 413-3120.
4. The Consultant agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the A.7.b
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completed ACH Authorization Form has not been provided will not incur any fees, late charges, or other penalties. The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf
5. The minimum information required on all invoices is:
A. Vendor Name, Mailing Address, and Phone Number
B. Invoice Date
C. Vendor Invoice Number
D. City-provided Reference Num ber (e.g. Project, Activity) E. Detailed work hours by class title (e .g. Manager, Technician, or Specialist), services performed and rates, explic it portion of a contract amount, or detailed billing information that is suffi cient to justify t he invoice amount; single, lump amounts without detail are not acceptable.
6. The City shall pay the Cons ultant for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE Z&K Consultants, Inc. | www.zandkconsultants.com | 951.310.7470 September 13, 2022 City of Moreno Valley 14177 Frederick St., Moreno Valley, California Subject: Cost Proposal - Professional Consultant Construction Management and Inspection Service, Project No. 801 0097, for Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) (Arterial and Collector Streets) To Whom it May Concern, Z&K Consultants Inc. (Z&K) proudly presents our cost proposal for Construction Management and Inspection Service for Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) (Arterial and Collector Streets), Project No. 801 0097. Our not-to-exceed total lump sum fee for Construction Management and Inspection Services is $449,376.00. Z&K Consultants based our cost proposal on the scope of work provided in the Request for Proposals. All prevailing wage requirements will be followed by the team. All team members are in conformance with the State of California Labor compliance requirements. Rates included in our Cost Proposal are fully billable rates. All overhead costs are included. All insurance will be in force at the time of contract execution. Z&K has carefully selected this "A-Team" and committed our most qualified staff for the duration of the contract to deliver a successful project. We understand the importance of meeting budgets and schedules; we have a strategic plan in place to deliver projects with such benchmarks in mind. Our proposed team members are recognized as experts in Construction Management and Inspection services and will provide “turn-key” Construction Management and Inspection services for the City of Moreno Valley Citywide Pavement Rehabilitation Program Below is a table with the hourly rate schedule: Z&K Consultants, Inc Hourly Rates: Senior Construction Manager ............................................................................................................................ $152.00 Senior Street Construction Inspector ................................................................................................................. $140.00 Senior Project Manager/Office Engineer ........................................................................................................... $138.00 I will serve as the contact person for the full duration on the contract and I am authorized to bind the firm to the terms of the proposal. By signing below, I attest that all information submitted is true and accurate. This proposal shall remain valid for a period of not less than 90 days from the date of submittal. The payment terms shall be net thirty (30) days. We are excited about this opportunity to serve the City of Moreno Valley and are committed to the successful completion the City’s important project. Sincerely, Crystal Fraire, PE, QSD/P |President, Z&K Consultants Inc. 473 E. Carnegie Drive | Suite 200 | San Bernardino, CA 92400 951.310.7470 | [email protected] A.7.b
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE Z&K Consultants, Inc. | www.zandkconsultants.com | 951.310.7470 NOT-TO-EXCEED FEE SCHEDULE The not-to-exceed fee amount is based on 150 working days. Our cost proposal includes 45% time for our Senior Construction Manager, Full-time (100%) for two (2) Senior Street Construction inspectors, and 20% time for our Project Manager/Office Engineer. Any additional services needed beyond the contract scope of work shall require prior approval from the City. PROFESSIONAL CONSULTANT CONSTRUCTION MANAGEMENT AND INSPECTION SERVICE, PROJECT NO. 801 0097, FOR CITYWIDE PAVEMENT REHABILITATION PROGRAM (FY 2026/27 TO FY 2030/31) (ARTERIAL AND COLLECTOR STREETS) Task/ Classification Construction Manager (Hrs) Senior Street Construction Inspector (Hrs) Senior Street Construction Inspector (Hrs)
Project Manager/ Office Engineer (Hrs) Total Cost
Hourly Rate $152.00 $140.00 $140.00 $138.00 Task 1 - Construction Management 528 0 0 240 $113,376.00 Task 2 - Construction Inspection 0 1200 1200 0 $336,000.00 TOTAL $80,256.00 $168,000.00 $168,000.00 $33,120.00 $449,376.00 Z&K Consultants commits that all assigned personnel will not be removed or replaced without prior written City approval. Key personnel will be available to the extent proposed for the duration of the contract. Our proposed and fully committed team is fully capable and exceptionally qualified. They have held many leadership roles and supervisory management positions in many local agencies including the private and public sectors. All can multi-task, are multi-disciplined, and have a full understanding of all aspects of the proposed project requirements.
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EXHIBIT E
INSURANCE REQUIREMENTS
Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, which shall include insurance for “bodily injury,” “property damage” and “pers onal and advertising injury” with coverage for premises and operations, products and co mpleted operations, and contractual liability.
2. The most current version of Insur ance Service Office (ISO) Business Auto Coverage Form CA 00 01, which shall incl ude coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).
3. Workers’ Compensation insurance as r equired by the California Labor Code and Employer’s Liability Insurance.
4. Professional Liability (E rrors and Omissions) insurance appropriate to Consultant’s profession.
Minimum Limits of Insurance
Consultant shall maintain limits of liability of not less than:
1. General Liability:
$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate
2. Automobile Liability:
$1,000,000 per accident for bodily injury and property damage
3. Employer’s Liability:
$1,000,000 each accident for bodily injury
$1,000,000 disease each employee
$1,000,000 disease policy limit
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4. Professional Liabilit y (Errors and Omissions):
$1,000,000 per claim/occurrence
$2,000,000 policy aggregate
Umbrella or Excess Insurance
In the event Consultant purchases an Umbrella or Excess insurance polic y(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).
Deductibles and Self-Insured Retentions
Consultant shall be responsible for payment of any deductibles contained in any insurance policy(ies) required hereunder and Consultant shall also be responsible for payment of any self- insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either (i) the insurer shall reduc e or eliminate such deductibles or self-insured retentions as respects City, CSD, Housing Au thority and each of their officers, officials, employees, agents and volunteers; or (ii) Consulta nt shall provide a financial guar antee, satisfactory to the City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.
Other Insurance Provisions
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:
1. City, CSD, Housing Aut hority and each of their officers, officials, employees, agents and volunteers are to be covered as additional insureds.
2. The coverage shall contain no specia l limitations on the scope of protection afforded to City, CSD, Hous ing Authority and each of t heir officers, officials, employees, agents and volunteers.
3. Consultant’s insurance coverage sha ll be primary and no cont ribution shall be required of City.
The Workers’ Compensation insurance policy is to contain, or be endor sed to contain, the following provision: Consultant and its insurer shall waive any right of subrogation against City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers.
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If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form:
1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.
2. Insurance must be mainta ined and evidence of insurance must be provided for at least 3 years after any expi ration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.
3. If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a retroactive dat e prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.
4. A copy of the claims reporting requirem ents must be submitted to City for review.
5. These requirements shall survive expi ration or termination of the Agreement.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in cover age or in limits except after 30 calendar day written notice by certified mail, return receipt requested, has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Consultant shall provide a new certif icate, and applicable endor sements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
Acceptability of Insurers
All policies of insurance required hereunder s hall be placed with an insurance company(ies) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than “A-VII” in Best’s Insurance Rating Guide; or authorized by the City Manager or his/her designee.
Verification of Coverage
Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City’s execution of the Agreement and before work commences.
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Attachment: Agreement with Z&K Consultants Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J. NOBLE 1 AGREEMENT FOR PROFESSIONAL CONSULTANT
GEOTECHNICAL AND MATERIAL TESTING SERVICES FOR
CITYWIDE PAVEMENT REHABILITATION PROGRAM FY 26/27 TO FY 30/31 (ARTERIAL AND COLLECTOR STREETS)
PROJECT NO. 801 0097
This Agreement is made and entered in to this _____ day of _____________ 2022 (“Effective Date”) by and between the City of Moreno Valley, California, a municipal corporation, hereinafter described as "City," and Koury Engineering & Testing, Inc., a California corporation, hereinafter described as "Consultant."
RECITALS
WHEREAS, the City has determined it is in the public interest to proceed with the professional services hereinafter described as "Geotechnical and Material Testing Services for the Citywide Pavement Rehabilitat ion Program FY 26/27 to FY 30/31 (Arterial and Collector Streets) Project" hereinafter described as “PROJECT”; and WHEREAS, the City has determined the Geot echnical and Material Testing Services involve the performance of profe ssional and technical services of a temporary nature as more specifically described in Exhibit A (City's Request for Proposal) and Exhibit B (Consultant's Proposal) hereto; and
WHEREAS, the City has request ed the Consultant to perfo rm such Geotechnical and Material Testing Services for Capital Projects Division of the Public Works Department; and WHEREAS, the Consultant is professionally qualified in California to perform the professional services as required, and hereby represents that it desires to and is professionally and legally capable of performing the services called for by this Agreement; THEREFORE, the City and the Consultant, for the consideration hereinafter described, mutually agree as follows:
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
2 DESCRIPTION OF SERVICES
1. The services are to perf orm geotechnical and material testing for the construction of the PROJECT for compliance with constructi on drawings, specifications, applicable quality control standards, and applicable codes and regulations.
SCOPE OF SERVICES
2. The Consultant's scope of service is described on Exhibit B attached hereto and incorporated herein by this reference. In the event of a conflict, the City's Request for Proposals (Exhibit A) shall take precedence over the Consultant's Proposal.
3. The City's responsibility is descr ibed on Exhibit C attached hereto and incorporated herein by this reference.
PAYMENT TERMS
4. The City agrees to pay t he Consultant and the Consultant agrees to receive a "Not- to-Exceed" fee of $236,700.00 in accordance with the payment terms provided on Exhibit D attached hereto and incorporated herein by this reference.
TIME FOR PERFORMANCE
5. The Consultant shall commence servic es upon receipt of written direction to proceed from the City.
6. The Consultant shall perform the work described on Exhibits A and B in accordance with the start date as stated in the Notice to Proceed.
7. This Agreement shall be e ffective from effective date and shall continue in full force and effect date through December 30, 2023 , subject to any earlier termination in accordance with this Agreement. The services of Consul tant shall be completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed prior to expiration of this Agreement.
8. (a) The Consultant agrees that the personnel, includ ing the principal Project A.7.c
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AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
3 manager, and all subconsultants assi gned to the Project by the Co nsultant, shall be subject to the prior approval of the City.
(b) No change in subconsultants or key personnel shall be made by the Consultant without written prior approval of the City.
SPECIAL PROVISIONS
9. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothi ng contained herein shall be construed as making the Consultant or any individual whose compensati on for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume any obligation or liability for or on behalf of the City.
10. The Consultant may also retain or subc ontract for the services of other necessary consultants with the prior written approval of the City. Payment fo r such services shall be the responsibility of the Consultant. Any and all s ubconsultants employed by the Consultant shall be subject to the terms and conditions of this Agreement, except that the City shall have no obligation to pay any subconsultant for services rendered on the Project.
11. The Consultant and the City agree to use reasonable care and diligence to perform their respective services under this Agreement.
12. The Consultant shall comply with applicab le federal, state, and local laws in the performance of work under this Agreement.
13. To the extent required by controlling federal, state and local law, Consultant shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled ve teran or veteran of t he Vietnam era. Subject to the foregoing and during the performance of this Agreement, Consultant agrees as follows:
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
4 (a) Consultant will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrim ination under any program or activity made possible by or resulting from this Agreement. (b) Consultant will not discriminat e against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Consultant shall ensure that applicants are employed, and the employees are treated during employment, wit hout regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to Consultant’s employment practices including, but not be limited to, the following: employment, upgr ading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause.
(c) Consultant will, in all solicitations or adverti sements for employees placed by or on behalf of Consultant in pursuit her eof, state that all qualif ied applicants will receive consideration for employment wit hout regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. (d) If Consultant should subcontract a ll or any portion of the services to be A.7.c
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
5 performed under this Agreement, Consultant shall cause each subcontractor to also comply with the requirements of this Section 13.
14. To the furthest extent allowed by la w (including California Civil Code section 2782.8 if applicable), Consultant shall indemnify, hold harmless and defend the City, the Moreno Valley Community Services District (“CSD”), the Moreno Valley Housing Authority (“Housing Authority”) and each of their officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subcontractor to indemnify, hold harmless and defend City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
15. Insurance.
(a) Throughout the life of this Agreemen t, Consultant shall pay for and maintain in full force and effect all insurance as required in Exhibit E or as may be authorized in writing by the City Manager or his/her designee at any time and in his/her sole discretion. (b) If at any time during the life of th e Agreement or any extension, Consultant or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement sha ll be discontinued immediat ely, and all payments due or that become due to Consultant shall be wit hheld until notice is received by City that the A.7.c
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
6 required insurance has been restor ed to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City pursuant to this section shall in any way relieve Consult ant of its responsibilities under this Agreement.
The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by City that an insurer has comm enced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. (c) The fact that insurance is obtai ned by Consultant sh all not be deemed to release or diminish the liability of Consultant, including, without limitatio n, liability under the indemnity provisions of this Agreement. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals, officers, agents, employees, persons under the supervision of Consultant, vendors, suppliers, invitees, cons ultants, sub-consultant s, subcontractors, or anyone employed directly or indirectly by any of them.
(d) Upon request of City, Consultant shall immediately furnish City with a complete copy of any insurance policy r equired under this Agreement, including all endorsements, with said copy cert ified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. (e) If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shal l require each subcontractor to provide insurance protection in favor of City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of this section, except that any required certificates and applicable endorsements shall be on file with Consultant and City prior to the commencement A.7.c
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
7 of any services by the subcontractor.
16. The waiver by either par ty of a breach by the other of any provision of this Agreement shall not constitute a continuing wa iver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and si gned by all parties to this Ag reement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.
17. Consultant and subconsultants shall pay prevailing wage rates when required by the Labor Laws of the State of California.
18. (a) The Consultant shall deliver to t he Public Works Directo r/City Engineer of the City or his designated representative, fully completed and detailed project-related documents which shall become the property of the City. The Consultant may re tain, for its files, copies of any and all material, including drawings, doc uments, and specificati ons, produced by the Consultant in performance of this Agreement.
(b) The Consultant shall be entitled to copies of all furnished materials for his files and his subconsultants, if any.
(c) The City agrees to hold the Consult ant free and harmless from any claim arising from any unauthorized use of computations, maps, and ot her documents prepared or provided by the Consultant under this Agreement, if used by the City on other work without the permission of the Consultant. Consultant acknowledges that Consultant work product produced under this agreement may be public record under State law.
19. (a) This Agreement shall terminate wit hout any liability of City to Consultant upon the earlier of: (i) Consultant’s filing for protection under the federal bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third par ty against Consultant; (ii) 10 calendar days prior written notice with or without cause by City to Consultant; (iii) City’s non- appropriation of funds sufficient to meet its obligations hereunder during any City fiscal year of A.7.c
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
8 this Agreement, or insufficient funding for the Proj ect; or (iv) expiration of this Agreement. The written notice shall specify the date of termination. Upon receipt of such notice, the Consultant may continue services on the project through the date of termination, provided that no service(s) shall be commenced or continued after receipt of the notice, which is not intended to protect the interest of the City. The City shall pay the Cons ultant within thirty (30) days after the date of termination for all non-objected to services performed by the Consultant in accordance herewith through the date of termination. Consultant shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. (b) In the event of termination due to failure of Consultant to satisfactorily perform in accordance with the terms of this Agreement, City may withhold an amount that would otherwise be payable as an offset to, but not in excess o f, City’s damages caused by such failure. In no event shall any payment by City pursuant to this Agreement constitute a waiver by City of any breach of this Agreement which may then exist on the part of Consultant, nor shall such payment impair or prejudice any remedy available to City with respect to the breach. (c) Upon any breach of this Agreement by Consultant, City may (i) exercise any right, remedy (in contract, law or equity), or privil ege which may be available to it under applicable laws of the State of California or any other applicable law; (ii) proceed by appropriate court action to enforce the terms of the Agr eement; and/or (iii) recover all direct, indirect, consequential, economic and incidental damages for the breach of the Agreement. If it is determined that City improperly terminated this Agreement for def ault, such termination shall be deemed a termination for convenience.
(d) Consultant shall be liable for defaul t unless nonperformance is caused by an occurrence beyond the reasonable control of Consultant and without its fault or negligence such as, acts of God or the public enemy, acts of City in its contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unus ually severe weather, and delays of common A.7.c
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
9 carriers. Consultant shall noti fy City in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to Administrator of the cessation of such occurrence.
20. This Agreement is binding upon the Cit y and the Consultant and their successors and assigns. Except as otherwi se provided herein, neither t he City nor the Consultant shall assign, sublet, or transfer its interest in this Agreement or any part thereof without the prior written consent of the other.
21. A City representative shall be desi gnated by the City and a Consultant representative shall be designated by the C onsultant. The City representative and the Consultant representative shall be the prim ary contact person for each party regarding performance of this Agreement. The City representative shall cooperate with the Consultant, and the Consultant's representativ e shall cooperate with the City in all matters regarding this Agreement and in such a manner as will result in the performance of the services in a timely and expeditious fashion.
22. This Agreement repres ents the entire and integrated Agreement between the City and the Consultant, and supersedes all prior negotiations, representations or Agreements, either written or oral. This Agr eement may be modified or amended onl y by a subsequent written Agreement signed by both parties.
23. Where the payment terms provide for com pensation on a time and materials basis, the Consultant shall maintain adequate records to permit inspection and audit of the Consultant's time and materials charges under this Agreement. The Consultant shall make such records available to the City at the C onsultant's office during normal business hours upon reasonable notice. Nothing herein shall convert such reco rds into public records. Except as may be otherwise required by law, such records will be available only to the City. Such records shall be A.7.c
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
10 maintained by the Consultant for three (3) years following completion of the services under this Agreement.
24. The City and the Consultant agree, that to the extent permitted by law, until final approval by the City, all data sh all be treated as confidential and will not be released to third parties without the prior written consent of both parties.
25. (a) Consultant shall comply, and requir e its subcontractors to comply, with all applicable (i) professional canons and requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et. seq., the California Political Reform Act (California Government Code Sect ion 87100 et. seq.) and the regulat ions of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et. seq.). At any time, upon written request of City, Consultant shall provide a written opinion of its legal counsel and that of any s ubcontractor that, after a due diligent inquiry, Consultant and the respective subcontractor(s) are in full compliance with all laws and regulations. Consultant shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a c onflict of interest. Upon discovery of any facts giving rise to the appearance of a conflict of interest, Consultant shall immediately notify City of these facts in writing.
(b) In performing the work or servic es to be provided hereunder, Consultant shall not employ or retain the services of any person while such person either is employed by City or is a member of any Cit y council, commission, board, commi ttee, or similar City body.
This requirement may be waived in writing by the City Manager, if no actual or potential conflict is involved.
(c) Consultant represents and warrants t hat it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirect, to solicit or procure this Agreement A.7.c
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
11 or any rights/benefits hereunder.
(d) Neither Consultant, nor any of C onsultant’s subcontractors performing any services on this Project, shall bid for, assist anyone in the preparation of a bid for, or perform any services pursuant to, any other contract in connection with this Project unless fully disclosed to and approved by the City Manager, in advance an d in writing. Consultant and any of its subcontractors shall have no interest, direct or indirect, in any other contract with a third party in connection with this Project unless such interest is in accordance with all applicable law and fully disclosed to and approved by the City Manager, in advance and in writing. Notwithstanding any approval given by the City Manager under this prov ision, Consultant shall remain responsible for complying with Section 25(a), above.
(e) If Consultant should subcontract all or any portion of the work to be performed or services to be provided under th is Agreement, Consult ant shall include the provisions of this Section 25 in each subcontra ct and require its subcontractors to comply therewith.
(f) This Section 25 shall survive expira tion or termination of this Agreement.
26. All Plans, drawings, Specifications, reports, logs, and other documents prepared by the Consultant in its performance under this Agreement shall, upon completion of the project, be delivered to and be the property of the City, provided that the Consultant shall be entitled, at its own expense, to make copies thereof for its own use.
27. The laws of the St ate of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement, and shall also govern the interpretation of this Agreement. Venue shall be vested in the Superior Court of the State of California, County of Riverside.
28. Consultant expressly waives any and a ll rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
AGREEMENT FOR PROFESSIONALCONSULTANT SERVICES – PROJECT NO. 801 0097
12 “A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, incl uding, without limitat ion, claims of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands this waiver and that if it does not understand this waiver, it sha ll seek the advice of a qualified attorney before executing this Agreement.
Consultant hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, which may provide services to City under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or in terpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.
SIGNATURE PAGE FOLLOWS
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.
City of Moreno Valley Koury Engineering & Testing, Inc.
B Y : B Y :
Mike Lee, City Manager Name:
T I T L E :
(President or Vice President)
D a t e
D a t e
B Y :
Name:
TITLE:
(Corporate Secretary)
D a t e
Enclosures: Exhibit “A” – City's Request for Proposal
Exhibit “B” – Consultant’s Proposal
Exhibit “C” – City’s Services to be Provided to Consultant Exhibit “D” – Terms of Payment
Exhibit “E” – Insurance Requirements
INTERNAL USE ONLY
APPROVED AS TO LEGAL FORM:
City Attorney
Date
RECOMMENDED FOR APPROVAL:
Department Head
Date
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RFP for Professional Services for Geotechnical and Material Testing Services August 2022 Project No. 801 0097
Capital Projects Division Page 1 of 11
City of Moreno Valley
Request for Proposals
Professional Geotechnical and Material Testing Services
Project No. 801 0097
Citywide Pavement Rehabilitation Program (FY 2026/27 to FY 2030/31) (Arterial and Collector Streets)
Proposal Due Date:
September 13, 2022 at 2:00 pm, PST
Submit proposal online at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=24660
Contact:
Capital Projects Division
Email: [email protected]
Phone: (951) 413-3130
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RFP for Professional Services for Geotechnical and Material Testing Services August 2022 Project No. 801 0097
Capital Projects Division Page 2 of 11
I. Invitation
You are hereby invited to submit a Proposal for Geotechnical and Material Testing Services for Project No. 801 0097 for the City of Moreno Valley. Interested parties may register and download copies of the Request for Proposal (RFP) via City’s online vendor portal at:
http://www.planetbids.com/portal/portal.cfm?CompanyID=24660
To download proposal packages and submit proposals, prospective proposers will be required to pay an online usage download fee of $0.00. All documents associated with this RFP will be downloadable after the fee has been paid. Once the proposer downloads any documents relative to a solicitation, that proposer’s name will appear on the Prospective Bidders List.
Proposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.
NOTE: The proposer shall submit a separate electronic file for their technical proposal and a separate electric file for cost proposal.
The proposer is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of proposals by any other means will not be accepted.
Proposer shall be solely responsible for informing itself with respect to the proper utilization of the proposal management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the proposer to successfully submit an electronic proposal shall be at the proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the proposal submission process may contact PlanetBids directly at (818) 992 - 1771. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the proposal submission deadline.
II. Schedule of Important Dates
The following dates are critical in order to have the required services start in mid-July 2022.
DATE EVENT
1 September 13, 2022 Proposal due date
2 September 30, 2022 Proposals Review and Consultant Selection Complete 3 October 4, 2022 Service Contract Award by City Council 4 November 1, 2022 Start of Service
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RFP for Professional Services for Geotechnical and Material Testing Services August 2022 Project No. 801 0097
Capital Projects Division Page 3 of 11
III. Scope of Services
The City of Moreno Valley seeks the submission of proposals to provide Geotechnical and Material Testing Services for the Citywide Pavement Rehabilitation Program (Project No. 801 0096) for the Capital Projects Division from interested and qualified proposers. The geotechnical and material testing services shall effectively and efficiently ensure that all work complies with the approved construction documents and applicable codes and regulations.
This project provides pavement rehabilitation and preservation for approximately 67 arterial and collector street segments throughout the City. The work includes the reconstruction of a number of access ramps within repaving limits; localized pavement repairs; application of Type 2 slurry seal; removal and replacement of asphalt pavement surfaces; installation of permanent traffic video detectors; and reestablishment of traffic striping and signs. The project include s base bid work items a nd additive bid work items with a total of 1 50 working days for the Contractor to complete the construction.
Please refer to project’s Contract Documents (Attachment D) and Construction Plans (Attachment E) for more information.
The consultant is to provide the following material sampling and testing services for conformance with the project specifications. The required services involved in this project are summarized as follows:
Pre-production Testing of Slurry Seal - Testing of slurry seal mix design which is to be reviewed by a registered Civil Engineer or Geotechnical Engineer; mix design conformance testing on the aggregate, emulsion, and accelerator/retardant to be used; testing the emulsion to determine particle charge, distillation, percent residue, and viscosity SSF; testing the aggregate to determine the washed gradation; determining sand equivalents; and obtain field samples for extraction tests, consistency tests, and wet track abrasion tests to confirm mix design compliance.
Production Testing of Slurry Seal – Sample and test materials twice weekly for percent emulsion, percent residual asphalt, consistency, and wet track abrasion, with testing scheduled within 24 - hours of the Inspector's request for tests. Document ation of the test results shall be made available immediately in the field, followed by faxed reports within 48 -hours to the City and the Contractor with a more formal file document to follow.
Construction observation and testing of aggregate base and sub grade materials – observe the scarification and re -compaction processes of the subgrade materials, observe the placement process of the aggregate base, and perform material and compaction testing for compliance with the project specifications.
Testing of HMA/ ARHM and Placement Observation – Review mix design, observe and perform testing for construction activities including but not limited to subgrade preparation and re - compaction of soft areas, placement of aggregate base, and placement of asphalt hot mi x base course and re-compaction, and ARHM surfacing or final HMA cap paving and compaction.
Testing of PCC – Review mix design and perform testing on PCC materials to be used for access ramps reconstruction.
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Attachment: Agreement with Koury Engineering & Testing Inc (5950 : AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT TO R. J.
RFP for Professional Services for Geotechnical and Material Testing Services August 2022 Project No. 801 0097
Capital Projects Division Page 4 of 11
The consultant may be requested to perform additional work as requested and approved in advance by the City (if budget allows) as necessary to complete the project.
IV. Community Workforce Agreement:
For project construction contract cost is $1,000,000 or more, the Consultant and each Subconsultant (if any) shall execute a Letter of Assent which formally binds the Consultant and Subconsultant(s) to the terms of the Community Workforce Agreement by and Between the City of Moreno Valley and San Bernardino/Riverside Counties Building and Construction Tr ades Council, AFL-CIO and the Signatory Craft Councils and Unions (“CWA”). A copy of the CWA and the Letter of Assent is attached as Appendix C for reference. By submitting a proposal for the requested services, the Consultant and Subconsultant(s) acknowledge that they have read the CWA and will execute the Letter of Assent binding themselves to the terms of the CWA applicable to this project, and will provide copies of the sign Letters of Assent to the City prior to performing any work on the project.
V. Proposal Format
Proposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.
The proposer shall submit a separate electronic file for their technical proposal and a separate electric file for cost proposal.
The Consultant’s Proposal shall be no more than 20 pages, excluding a cover letter of up to two pages, dividers, and certificates. Proposals failing to provide sufficient information and assurances of performance to accurately assess each category of the requ ired services and failing to comply with requirements and conditions of the RFP will not be given further consideration
A. Technical Proposal
Technical Proposal should include, but not be limited to, the following items:
1. Proposer’s approach and understandi ng of all necessary tasks and steps involved for completing the required services;
2. A detailed scope of services to reflect the methods and procedures that the proposer intends to use to provide the required services. The scope of services outlined in this RFP is only provided as a guide and does not include all the tasks as required to complete the work.
3. List of staff member(s) who will provide the required services along with resume, certifications, and relevant experience. Please note that the City res erves the right to accept or reject any changes in the proposed staff member(s) during the term of the agreement.
4. List of similar projects or tasks performed by the proposed staff member(s).
5. Number of hours per week for each proposed staff that the firm can commit to provide the required services.
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6. List of references.
7. Completed forms as required.
The following statement are required to be included in the proposal:
1. A statement that this RFP shall be incorporated in its entirety as a part of the Consultant's Proposal.
2. A statement that this RFP and the Consultant's Proposal will jointly become part of the Agreement for Professional Consultant Services for this project when said Agreement is fully executed by the Consultant and the City of Moreno Valley.
3. A statement that the Consultant’s Services to be provided, and fees therefore, will be in accordance with the City's RFP except as otherwise specified in the Consultant's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL."
4. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" (if needed) containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which the Consultant’s Proposal is contingent and which shall take precedent over this RFP.
5. A statement of qualifications applicable to this project including the names, qualifications and proposed duties of the Consultant’s Staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of the Consultant’s staff should become unavailable, the Consultant may substitute other staff of at least equal competence only after prior written approval by the City.
6. A statement that the Consultant acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be included in the ‘Not -to-Exceed” fee as part of the Cost Proposal, and no additional compensation will be allowed therefor.
7. A resource allocation matrix must be submitted with the Proposal. The resource allocation matrix must list detailed tasks in rows and the appropriate individual (Job Title Only) as well as the number of hours that these individuals will be working on each task listed, will be included in adjacent columns.
8. A statement that the Consultant acknowledges and understands that the Consultant will provide a qualified alternate staff in the event of the primary staff is not able to come to work.
9. A statement that all charges for Consultant services is a “Not-to-Exceed” fee which must include conservatively estimated reimbursable expenses, as submitted with and made a part of said Consultant's Proposal.
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10. A statement that the Consultant will document an d provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.
11. A statement that said hourly rate schedule (which is to be included in the Cost Proposal as required below) is part of the Consultant's Proposal for use in invoicing for progress payments and for extra work incurred that is not part of this RFP.
12. A statement that the Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.
13. A statement that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, s tate or local laws or regulations the strictest shall be adhered to.
14. A statement that the Consultant shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.
15. A statement that the Consultant shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276 -a through a -7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code.
Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.
16. A statement that the Consultant shall comply with the Copeland Anti -Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.
17. A statement that the Consultant offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16 700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.
B. Cost Proposal
Cost Proposal shall include, but not be limited to, the following items:
1. A “Not-to-Exceed” Fee that includes all costs associated with the delivery of the required services. The fee estimate shall be based on the number of hours staff member(s) are required to perform the required services for the duration of the project construction.
2. A rate schedule aligned with titles in the resource allocation matrix in Technical Proposal.
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VI. GENERAL COMPLIANCE WITH LAWS AND WAGE RATES
The Consultant shall be required to comply with all federal, state, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.
The Consultant is required to submit certified payrolls weekly. This applies to all applicable field personnel working on the project. In accordance with Section 1771.5 (b) (5) of the Calif ornia Labor Code, the City will withhold payments when the payroll records are delinquent or inadequate.
Consultant expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that i t understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.
Consultant hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, which may provide services to City under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or interpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.
VII. PAYMENT TO CONSULTANT AND INVOICING
A. This work is to be performed for a “Not-to-Exceed” Fee.
B. The Consultant shall provide a “ Cost Proposal ” indicating the fee for individual staff member(s) with a “Not-to-Exceed” Fee which shall be the sum of all costs as described above.
C. Consultant invoices shall be submitted to the City monthly for review and approval for payments.
D. Invoices shall identify job title, person-hours, and costs incurred by each staff member.
E. The City will pay the Consultant for work hours completed for each month.
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photograph, postage and delivery, equipment, tools, uniforms, all incidentals are to be included in the “Not-to-Exceed” Fee”.
G. When the Consultant is performing, or is requested to perform, work beyond the scope of service in the “ Agreement for Professional Consultant Services,” an “Amendment to the Agreement” will be executed between the City and Consultant.
H. The Consultant shall receive no compensation for any re-work necessary as result of the Consultant’s errors, omissions, or oversight.
VIII. INSURANCE
Refer to Exhibit E of the Sample Agreement (Attachment B) for insurance requirements.
IX. INDEMNIFICATION
A. The Consultant agrees to indemnify, defend, and save the City of Moreno Valley, the Moreno Valley Community Services District (CSD), and the Moreno Valley Housing Authority (MVHA), their officers, agents and employees harmless from any and all liability, c laims, demands, damages, or injuries to any person, including injury to the Consultant's employees and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of the Consultant unde r this Agreement, or are caused or claim to be caused by the negligent acts of the Consultant, its officers, agents or employees, or its subconsultant(s) or any person acting for the Consultant or under its control or direction; provided, however, that this indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, MVHA, and CSD, their officers, agents or employees.
B. The City agrees to indemnify, defend and save the Consultant and their officers, agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the City's, MVHA’s, and CSD's employees and all claims which arise from or are connected with the negligent performance or fa ilure to perform the services or other obligations of the City under this Agreement, or are caused or claim to be caused by the negligent acts of the City, MVHA, and CSD, their officers, agents or employees, or its subcontractor(s) or any person acting for the City or under its control or direction; provided, however, that this indemnification and hold harmless shall not include any claims arising from the sole negligence or willful misconduct of the Consultant, its officers, agents, or employees (PCC 20103.6).
X. TERMINATION FOR CONVENIENCE OF THE CITY
The City reserves the right to terminate the "Agreement for Professional Consultant Services" for the "convenience of the City" at any time by giving ten (10) days written notice to the Consultant of such termination and specifying the effective date thereof. All finished or unfinished drawings, maps, documents, field notes and other materials produced and procured by the Consultant under the said aforementioned Agreement is, at the option of the City, City pr operty and shall be delivered to the City by the Consultant within ten (10) working days from the date of such termination. The City will reimburse the Consultant for all acceptable work performed as set forth in the executed Agreement.
XI. INDEPENDENT CONTRACTOR
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The Consultant's relationship to the City in the performance of the Consultant's services for this project is that of an independent Contractor. The personnel performing the said Services shall at all times be under the Consultant's exclusive direction and control and shall be employees of the Consultant and not employees of the City. The Consultant shall pay all wages, salaries and other amounts due his employees in connection with the performance of said work shall be responsible for all employee reports and obligations, including but not necessarily restricted to, social security, income tax withholding, unemployment compensation, and Workers’ Compensation.
XII. CONTRACT
The Contract includes the Agreement for Professional Consultant Services, City' s Request for Proposal, Consultant's Proposal, and Exhibits. The Political Reform Act and the City’s Conflict of Interest Code require that Consultants be considered as potential filers of Statements of Economic Interest. Consultants, as defined by Secti on 18701, may be required to file an Economic Interest Statement (Form 700) within 30 days of signing a Consultant Agreement with the City, on an annual basis thereafter if the contract is still in place, and within 30 days of completion of the contract.
XIII. GENERAL CONDITIONS
A. Pre-contractual expenses are defined as expenses incurred by the Consultant in: (1) preparing the Proposal; (2) submitting the Proposal to the City; (3) presentation during selection interview; (4) negotiating with the City any matter r elated to this Proposal; (5) any other expenses incurred by the Consultant prior to an executed Agreement.
The City shall not, in any event, be liable for any pre-contractual expenses incurred by the Consultant.
B. The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City expressly reserves the right to postpone reviewing the Proposal for its own convenie nce and to reject any and all Proposals responding to this RFP without indicating any reasons for such rejection(s).
C. The City reserves the right to reject any or all Proposals submitted. Any Contract awarded for these Consultant engagements will be made to the Consultant who, in the opinion of the City, is best qualified.
XIV. SELECTION CRITERIA
A. The Firm’s General Experience and Qualification Information (20 points) – Information about the company including professional licenses held; ability to furnish requ ired insurance and meet stipulations of the City’s “boiler plate” agreement; details about comparable projects completed by the firm, as well as local experience; and its ability to provide the required services in an efficient and expeditious manner.
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B. Experience of Key Personnel (60 points) – Background experience of key personnel, credentials and certifications, abilities, familiarity with state and federal procedures and applicable standards and specifications, local experience on comparable projects and length of service with the firm, reference information preferably with municipal agencies, and proven track record and depth of understanding/knowledge of the required services.
C. Understanding of Requested Service/Plans to Deliver Services (20 points) – Understanding of the requested services and tasks, discussion of major issues identified on the project and how the Consultant team plans to address them; the methods and procedures to be used for providing the services ; the management approach and organization necessary to complete the services; and outline quality control measures to ensure delivery of a quality product on time, within budget that provides a cost efficient, timely and predictable execution of work.
XV. ATTACHMENTS
A. Non-Collusion Affidavit
B. Sample Agreement
C. Community Workforce Agreement
D. Project’s Contract Documents
E. Project’s Construction Plans
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RFP for Professional Services for Geotechnical and Material Testing Services August 2022 Project No. 801 0097
Attachment A: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.
State of
(the State of the place of business)
County of
(the County of the place of business)
, being first duly sworn, deposes and
(name of the person signing this form)
says that he/she is of
(title of the person signing this form)
, the party making the foregoing bid
(name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid pri ce of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and wil l not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.
By:
(signature)
Printed Name:
(name of the person signing this form)
Title:
(title of the person signing this form)
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POINT OF CONTACT:
Kurt Brown
Business Development | Project Manager
C| 310.415.6725 O| 909.606.6111
E| [email protected]
City of Moreno Valley
Request for Proposals
Geotechnical and Material Testing Services
for Citywide Pavement Rehabilitation Program
Project No. 801-0097 Invitation # 2022-512
(FY 2026/27 to FY 2030/31)
(Arterial and Collector Streets)
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September 13, 2022
City of Moreno Valley
Capital Projects Division
14177 Fredrick Street
Moreno Valley, CA
[email protected]
SUBJECT: RFP #2022-512 ARTERIAL AND COLLECTOR STREETS
PROFESSIONAL GEOTECHNICAL AND MATERIAL TESTING SERVICES KOURY PROPOSAL NO. 22-0689
Koury Engineering & Testing, Inc. appreciates the opportunity to provide our qualifications in response to the City’s Request for Qualifications for Project No. 801 0097 Citywide Pavement Rehabilitation Program (Arterial And Collector Streets). Our goal is to provide the City with highly experienced and qualified engineering and support staff and our in-house laboratory capabilities to ensure that the City’s required quality assurance goals are met.
After thirty years in business, Koury has gained knowledge of the applicable codes, regulations, and ordinances associated with working in various cities and municipalities throughout Southern California. We have previously held contracts with all of the following municipalities:
City of Pomona
City of Corona
City of Santa Monica
OC Sanitation District
County of San Bernardino
Caltrans District 12
City of Brea
City of Anaheim
City of Bell
County of Los Angeles
Port of Long Beach
City of Newport Beach
Our proposed team includes Koury’s experienced Registered Civil and Geotechnical Engineers staff and inspectors who hold multiple certifications and have hands-on knowledge of local soils and geological conditions.
We have experience with the public street, water, sewer, storm drain, and other various Capital Improvement projects funded Federally or by the State. Our local knowledge will enable us to provide the City with proactive solutions and promptly meet all project requirements.
Our Principal Engineer, Mr. Jacques Roy, has hands-on knowledge of local soils and geological conditions. He maintains well established relationships with many public agencies. Our local knowledge combined with our vast amount of Public Sector experience will enable us to provide the City of Moreno Valley with proactive solutions to assist with successfully meeting all project requirements in a timely manner.
WHAT MAKES US DIFFERENT?
Koury Engineering is more than an inspection firm and lab with city and municipality experience. Koury has specific knowledge and experience with the complex soil conditions in various cities and counties throughout Southern California, and our management and inspectors come from the trades we inspect. Our principals have won construction management awards and have extensive training and expertise in construction inspection, geotechnical engineering, civil engineering, survey services, materials testing, and many other disciplines.
COVER LETTER
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Our sister companies act as divisions increasing the specialty services we offer. C-Below provides subsurface utility engineering expertise and comes with years of experience in locating utilities, surveying/mapping, and potholing.
Koury operates two full-service laboratories in Chino, CA, and Gardena, CA. Koury’s corporate office: 14280 Euclid Avenue, Chino, CA 91710. Koury is licensed and approved as a geotechnical and construction materials testing laboratory by several oversight agencies, including AASHTO, AMRL, ACI, ACE, CCRL, DSA, ICC, MTA, OSHPD, the City of Los Angeles, the County of Los Angeles, and Caltrans. Koury can comply with the funding requirements and standards of the Federal Highway Administration.
BUDGET CONTROL
Koury uses Salesforce TM customer relationship management (CRM) software to track all projects. As your project starts, Salesforce TM enables our team to follow all the stages of your project. This allows our project managers to track the available budget in alignment with the remaining schedule. Our project managers review their project budget and schedule status weekly to ensure that everything is on track and address any anomalies as they arise.
Koury presents an itemized budget summary on a monthly basis with their invoices, ensuring complete visibility on the project’s testing and inspection budget. The project manager will notify the City on any discrepancies, and will alert the appropriate representative when we are within 25%, 50% and 75% of the original allocated budget.
At each budget milestone the manager will assess the available budget in alignment with the remaining schedule.
If a scope item is going to run over, and adversely affect the overall project budget our project manager will notify the City. Then a meeting may be scheduled to discuss the additional hours required to complete the scope item. This allows you to make adjustments in the budget as required. Further, Koury will not exceed the contracted budget without an approved change order from the City or an authorized representative.
If you should have any questions or require additional information, please do not hesitate to contact Kurt
Brown, Client Manager at (310) 713-4005 or via email at [email protected]. We look forward to the opportunity to provide the City with excellent service.
Regards,
Koury Engineering and Testing, Inc.
Kurt Brown, P.E. (NV) (FL)
DIR No. 1000007497
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COVER LETTER
1. FIRM QUALIFICATIONS
APPROACH AND UNDERSTANDING
2. KEY STAFF & AVAILABILITY
3. PROJECT EXPERIENCE & REFERENCES
4. REQUIRED STATEMENTS
5. COMPLETED FORMS
A. RESUMES
TABLE OF CONTENTS
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ONE
GENERAL QUALIFICATIONS
APPROACH & UNDERSTANDING
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FIRM INFORMATION
Koury Engineering & Testing, Inc. (Koury) is a Women Owned Business focused on providing soils & materials testing, geotechnical engineering, and special inspection services throughout Southern California. Koury has taken pride in its reputation for quality, reliability, and expertise as a service provider with the local in-house resources to meet your most complex construction needs.
Koury operates one full-service laboratory in Chino with satellite offices located in Gardena, San Bernardino, and Ontario. We are licensed and approved by:
• State DSA (LEA # 146)
• AASHTO / AMRL / CCRL/ ACI
• US Army Corps of Engineers
• OSHPD
• Caltrans
• Nuclear Regulatory Commission
• CA Department of Radiological Heath
• City of Los Angeles (#10129)
Koury Engineering & Testing, Inc.
14280 Euclid Avenue
Chino, CA 91710
Phone Number: (909) 606-6111
Fax Number: (909) 606-6555
www.kouryengineering.com
Type of Business Structure:
S Corporation, Incorporated in CA
Year Incorporated: 1992 (30 Years in Business)
Federal Tax ID: 95-47994329
DIR # : 1000007497
DSA LEA # 146
Point of Contact: KURT BROWN
Business Development Manager
[email protected]
Cell:909-573-6710
MATERIAL TESTING SERVICES
Concrete & Masonry
• On-site inspection
• Structural Concrete
• Pre-stressed/post-tensioned
• Floor flatness and levelness
• Relative Humidity
• Moisture Vapor Emission Reare
• Structural masonry- grout & mortar
• Pre-cast and batch plant
• Cylinders - Compression Tests
• CMU block & prisms
• Shotcrete
• Shrinkage
• Beams
• Reinforcing steel
• Post-tension strand
• Rapid Cure
• Equilibrium Density
• Air Entrainment
• Moisture Vapor Emission Rate
Other Services
• Asphalt & concrete mix design
• Asphalt plant inspection
• Forensic services
• Fireproofing
• Metallurgy
• Moisture Content of Wood
• Utility Locating
• Potholing
• Underground Mapping
• Surveying
• Ground Penetrating Radar
• Video Pipe Inspection
• B.I.M.
Non Destructive Testing
• Dye penetrate
• Magnetic particle
• Ultrasonic
• Visual
• Ground-penetrating radar
• Concrete-penetrating radar
INSPECTION SERVICES
Structural:
• Concrete
• Masonry
• Post Tensioning
• Reinforcing Steel
• Structural Steel (Shop
& Field)
• Bolting
• Soils Compaction
Non-Structural:
• Fire Proofing
• Water Proofing
• Curtain Wall
• Expansion Anchors
• Failure Analysis
• Ultrasonic Testing
• Epoxy Anchors
• Pull-Testing
• Roofing
• Floor Flatness
• Coring
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It is Koury’s understanding that the City of Moreno Valley seeks a firm to provide Geotechnical and Material Testing Services for the Citywide Pavement Rehabilitation Program (Project No. 801 096) for the Capital Projects Division. The geotechnical and material testing services shall effectively and efficiently ensure that all work complies with the approved construction documents and applicable codes and regulations.
We understand this project provides pavement rehabilitation and preservation for approximately 67 arterial and collector street segments throughout the City. The work includes the reconstruction of a number of access ramps within repaving limits; localized pavement repairs; application of Type 2 slurry seal; removal and replacement of asphalt pavement surfaces; installation of permanent traffic video detectors; and reestablishment of traffic striping and signs. The project includes base bid work items and additive bid work items with a total of 150 working days for the Contractor to complete the construction.
Koury would be required to provide the following material sampling and testing services for conformance with the project specifications. The required services involved in this project are summarized as follows:
Pre-production Testing of Slurry Seal - Testing of slurry seal mix design which is to be reviewed by a registered Civil Engineer or Geotechnical Engineer; mix design conformance testing on the aggregate, emulsion, and accelerator/retardant to be used; testing the emulsion to determine particle charge, distillation, percent residue, and viscosity SSF; testing the aggregate to determine the washed gradation; determining sand equivalents; and obtain field samples for extraction tests, consistency tests, and wet track abrasion tests to confirm mix design compliance.
Production Testing of Slurry Seal – Sample and test materials twice weekly for percent emulsion, percent residual asphalt, consistency, and wet track abrasion, with testing scheduled within 24-hours of the Inspector's request for tests. Documentation of the test results shall be made available immediately in the field, followed by faxed/emailed reports within 48-hours to the City and the Contractor with a more formal file document to follow.
Construction observation and testing of aggregate base and subgrade materials – observe the scarification and re-compaction processes of the subgrade materials, observe the placement process of the aggregate base, and perform material and compaction testing for compliance with the project specifications.
Testing of HMA/ ARHM and Placement Observation – Review mix design, observe and perform testing for construction activities including but not limited to subgrade preparation and recompaction of soft areas, placement of aggregate base, and placement of asphalt hot mix base course and re-compaction, and ARHM surfacing or final HMA cap paving and compaction.
Testing of PCC – Review mix design and perform testing on PCC materials to be used for access ramps reconstruction.
UNDERSTANDING
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FIRM QUALIFICATIONS
WORK PLAN AND SCHEDULE
GENERAL GEOTECHNICAL ENGINEERING
Koury personnel have a proven wide variety of experience through successful completion of hundreds of projects for private and public clients. Koury has recently completed numerous projects for various cities in Southern California (e.g. Torrance, Bell, Brea, Orange, Corona, Long Beach, Riverside, Santa Monica). Through the performance of these projects and other projects Koury’s personnel have acquired extensive experience with geotechnical subsurface exploration, groundwater evaluation and monitoring, monitoring well installation, percolation testing, shallow and deep foundation design and analysis, lateral earth pressure evaluation, slope stability analysis, landslide studies, tieback and soil-nail design, earth quantity calculations, instrumentation and monitoring, microtunneling studies, underpinning, pressure grouting, settlement and expansive soil evaluation, and preparation of comprehensive geotechnical reports.
In addition to performing their own geotechnical studies, Koury’s geotechnical and engineering personnel, Principal Engineer, Jacques Roy, and Senior Project Engineer, Kurt Brown are responsible for reviewing other consultant geotechnical reports.
Prior to the start of observation and testing, the Field Engineer/Project Manager, Mike Mohajeran prepares a field file and an office file for the job that contain all the geotechnical reports and plans pertinent to the job. On a daily basis, the inspectors must prepare a daily report that is left on the job site. As a quality control measure, the Field Engineer/ Manager reviews and signs the inspector daily reports and their maps with the tests plotted.
ASSIGN
The second order of the work plan involves Koury’s Field Engineer/Project Manager Mike Mohajeran and Operations Manager Raymond Roblero, working together to finalize the organization chart, assigning duties to staff and creating a new entry in our custom project tracking software for quality control purposes. Upon each awarded project Koury’s management team will effectively execute each task per project to assist in organization and management. Koury utilizes a custom project tracking software to record correspondence, client requests and any other project related information for quality control purposes. This software is critical in assisting in providing guaranteed quality control over our services delivered to the client including recorded phone calls between dispatch and client for reliability of requests and clarification purposes. In addition to the aforementioned activities in the second order, Koury’s Operation Manager, Raymond Roblero will assign highly skilled, multi-certified inspectors to perform deputy inspection services, enabling one inspector to perform inspections on a multiple of services described above. Koury anticipates assigning multiple inspectors that fit the above criteria for all potential project types listed. This ability creates continuity in the projects and eliminates redundancy providing additional cost savings to the City. Each Koury deputy inspector is equipped with the necessary tools to complete their task for any project under this RFP and Koury anticipates the use of pick-up truck for sample retrieval and the possibility for various non-destructive testing equipment. Koury believes in working with the client to perform in a manner to create cost saving opportunities by anticipating and dedicating the necessary resources.
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MANAGE
Third order of the work plan starts with the kick off for each awarded project under this RFP; our Field Engineer/ Project Manager, Kurt Brown and Operations Manager Raymond Roblero, will implement planning from the second order and manage the project through documenting all communication with the City Representative, tracking the project progress and providing quality control oversight to maintain the City’s overall satisfaction.
Koury’s dispatch team will serve as the point of contact for all scheduling of testing and inspection needs; while our Project Coordinator, Andrea Knight will serve as the point of contact for all administrative related needs.
In the third order dispatch will coordinate all field duties with the Operations Manager, Raymond to ensure proper quality control, adherence to a set project specific budget, confirm scope of services and maintain effective team communication. As part of the third order the Project Coordinator, will coordinate budget updates, requests for information, change orders (if needed), and organize meetings with Engineers and the entire City Project Team. Throughout the duration of any project under our consultant agreement, Koury’s Field Engineer/ Project Manager, Operations Manager and Project Coordinator will be available to attend project meetings or any other event as needed.
PAVEMENT TECHNOLOGY
With the millions of miles of paved road in Southern California, the construction of new pavement and rehabilitation of existing pavement is constantly on going. Koury personnel have worked on hundreds of projects requiring design of flexible and rigid pavements, design of pavement pavers and porous pavement. Koury also performs visual survey of pavement, deflection survey, pavement rehabilitation study, and design of overlay.
Typically our construction services begin with the subgrade where we observe and test the soil removals, scarification, recompaction of the subgrade, and backfilling to subgrade level for new street construction, street widening, street repair, sidewalks, or driveways. Our technician will observe the earthwork operation and will test the subgrade and the backfilling for moisture and relative compaction. The technician will subsequently sample the aggregate for laboratory testing and will test in the field for moisture and compaction. For asphalt, the technician will check the tack coat application and will sample the asphalt, observe the asphalt laydown and field test the asphalt for temperature and relative compaction. Samples will be brought in the laboratory and tested for maximum density and for oil content, gradation or other tests at the discretion of the City’s representative. Asphalt is also frequently cored to determine the density/unit weight.
SURFACE MAPPING AND SUBSURFACE IMAGING
With the increasing addition to existing streets, roadways, parking areas, public facilities, and the improvement, addition and rerouting of existing utilities, there is an increasing demand for better surface mapping/surveying and subsurface imaging to locate underground utilities. Koury’s sister company, CBelow, has acquired the latest technology to locate underground utilities, for potholing, and for inspection inside buried pipes to determine their conditions. Koury also has the capabilities to locate post-tensioned cables, conduits and rebar reinforcement in concrete.
GEOTECHNICAL CONSTRUCTION OBSERVATION & TESTING
As part of daily activities, Koury personnel perform construction observation and testing. These activities may range from the most complex slope stabilization to the simplest trench backfill testing. On a routine basis, our field personnel perform observation and testing during mass grading, utility trench backfill, retaining wall backfill, 22-0689 page 9
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GRADING OBSERVATION AND TESTING
We routinely perform construction observation, field testing, and soil and material sampling. The construction observation and testing team consisting of Caltrans certified technicians, is headed by a Field Engineer/Project Manager, Kurt Brown with several years of observation and testing experience. The Field Engineer/Project Manager attends the pregrade meeting with the contractor and the City’s representative. Our technicians are selected based on the needs of the project and their prior experience. If significant earthwork is involved, the Field Engineer/Manager will spend some time on site during the first few days of grading to verify that the soil conditions are as anticipated and the technician questions as well as those of the contractor are answered. We routinely work with the Greenbook and Caltrans Standards. Our technicians are versatile using ASTM, Caltrans or the Corps of Engineers testing methods depending upon the project requirements.
TECHNICAL MANAGEMENT AND REPORT PREPARATION
Upon completion of laboratory testing and engineering analysis, the Senior Project Engineer, Mike Mohajeran prepares a comprehensive geotechnical report containing a description of the work performed, a field exploration location map, the field and laboratory data collected, a description of the subsurface conditions, explanation of the proposed development and grading, geologic settings, seismic hazards, building code parameters, anticipated total and differential settlements and corrosion potential at the site. The geotechnical report provides recommendations for site preparation, earthwork, remedial removals, slope inclination, compaction requirements, support of floor slabs, support of building walls and columns, retaining structures design, and flexible and rigid pavement design. The Principal Engineer in charge, Jacques Roy, reviews and approves the calculation package from the engineer and the geotechnical report for conformance with the standards of practice.
SOIL TESTING PROCEDURES
Field density tests are performed in accordance with the sand cone test method and/or nuclear gauge following the ASTM standards. All field testing is performed in substantial conformance with the project documents and as directed by the City or Caltrans. The quantity of testing and inspection is a function of the contractor(s) and subcontractor(s) efficiency, requirements of the City or Caltrans, weather conditions during construction, and as discussed with the City Project Manager and City Inspectors.
CONSTRUCTION INSPECTION SERVICES
Our services are based on the City’s representative informing our dispatch to schedule an inspection. As the first step for every new inspection job, one of our office engineers reviews the soils report, drawings and specifications. On the first day of field work the Field Engineer/ Project Manager discusses the specifications with the assigned field technician. The dispatch will coordinate the assignment of the most appropriate technician for the job with the project manager and schedule a technician for inspection and testing services. All phone conversations into dispatch are recorded for quality assurance purposes so that we can ensure the highest quality of service to clients and resolve any situations that need clarification. 22-0689 page 10
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Koury requires inspectors and technicians to complete daily reports outlining all inspections and observations performed and samples taken. Any deficiencies or concerns will be noted and the City’s authorized representative will be presented with the report at the end of each working day. All our technician’s reports are scanned into our computer system and filed electronically by project number and date. Hard copies of the daily reports are kept on file to make all documents easily available for review and report preparation. A distribution of a PDF version of daily reports is also possible.
SETTLEMENT ANALYSIS AND MITIGATION
Settlement analyses are commonly required for most structures, roadway and channel embankments. We routinely perform settlement analysis and provide recommendations for mitigation. The most common form of settlement mitigation is overexcavation. However, we have also used light weight fill, ground improvements such as pressure grouting, stone columns, soil cement mixing, and deep foundations to mitigate settlement.
DEWATERING AND SETTLEMENT MONITORING
Since dewatering increases effective stress, it can cause settlement. It is often advisable to monitor settlement during dewatering to avoid distress to existing structures or to determine when excessive settlement may occur.
Settlement monitoring may also be used to check the rate of fill embankment consolidation and consolidation of native soil under structural loads. To monitor settlement we have used surface monuments, manometer systems, settlement plate in deep boreholes, and extensometers.
SLOPE STABILIZATION AND LANDSLIDE MAPPING
Landslides, deep or shallow, are prone to occur along drainage channel due to erosion and undermining of slopes. Landslides are also common in weak bedrock formations in Orange County. Our geologists and engineers have been mapping different types and sizes of landslides for various fill and bedrock conditions.
For landslide stabilization we have been using various methods, including buttresses, tiebacks, soil nailing, soil cement, soil reinforcement with geosynthetic, slope flattening, drainage, rock bolting and a combination of these depending upon site specific conditions.
LABORATORY SUPPORT
We have in house laboratories to test the samples obtained from our field investigation and monitoring work.
Our laboratories are Caltrans, AMRL and Corps of Engineer certified. The sealed samples, obtained from the field exploration, are brought in Koury’s laboratory for further classification and testing. Upon arrival to the laboratory each sample is logged into our tracking software and a laboratory program is prepared. The laboratory program is reviewed with the Principal Engineer in charge prior to submittal to the laboratory. As each test is completed the results are cataloged and logged into the computer. During this process Matthew Perry monitors the completion of the tests and confirms that the appropriate tests procedures were followed.
Quality assurance is performed by the Senior Project Engineer, Jacques Roy on the laboratory test results prior to performing the analyses.
QUALITY CONTROL AND ASSURANCE
As a quality control measure, the construction observation and testing is headed by our well-seasoned Operations Manager, Raymond Roblero with several years of construction observation and testing experience with Caltrans procedures. The Operations Manager attends meetings with the Contractor and City representative, 22-0689 page 11
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The Field Engineer/Manager keeps track of the nuclear gauge calibrations and leak tests as well as the sand cone calibration.
During construction, samples are obtained in accordance with Caltrans, and ACI procedures, depending upon the material sampled, and brought to Koury’s laboratory for further evaluation and/or testing. Upon arrival to the laboratory, each sample is logged into our tracking software and a laboratory testing program is prepared by the Project Engineer. As each test is completed the results are cataloged and logged into the computer. During this process the Engineer monitors the completion of the tests and confirms that the appropriate tests have been performed per the approved testing procedures prior to releasing the results.
The appropriateness of our laboratory procedures are verified through yearly independent recertification of our laboratory personnel and equipment calibration program. Our laboratories are AASHTO, DSA, AMRL, CALTRANS and US Corps of Engineers certified. Our peer and management reviews further contribute to quality control and quality assurance.
GEOTECHNICAL & PAVEMENT EVALUATION REPORTS
Prior to delivery of a proposal for a project, we conduct an initial site assessment to obtain crucial information for preparing a proposal. Using general information about the structure, we review its location on the Seismic Hazard Zones prepared by the Department of Conservation Division of Mines and Geology to see if a liquefaction or an earthquake induced landslide study is warranted. We then review Alquist-Priolo Fault Zones to establish the potential for surface rupture due to fault plane displacement propagating to the surface at the site during the design life of the project. We use software such as PlanSwift, which assists in obtaining the footprint area of proposed developments and comply with code requirements and industry standards to estimate the number and depth of borings needed for the investigation. The number and depth of borings will allow us to come to a not-to-exceed budget for our investigation projects and a proposal is submitted. Once Koury has obtained approval from the City, we will request for a meeting with the project design team and the City to review the specific scope and conditions of the site under investigation. We then conduct a preliminary site reconnaissance to observe accessibility for a drilling rig and mark boring locations. After the boring locations are marked we order a utility locating inspection and the correct drilling equipment to ensure that utilities are not harmed during drilling and that borings are obtained in the needed locations. If we are conducting a pavement evaluation investigation within an existing roadway segment, we would also provide the necessary traffic control.
ERROR FREE DELIVERABLES
The first step is to ensure that all the tasks are well defined by the City representative and understood by the Koury team. Koury’s approach to avoid errors in deliverables is to have a schedule and work plan in place, and to follow the work plan with quality assurance check points, and using check list as necessary. Once the plan is in place and the tasks are well defined, Competent and experienced personnel are appropriately selected for each task. An Engineer who has not worked on the project, is assigned to perform an independent technical review and quality assurance. An independent administrator is to check the assembly of the deliverables prior to issuance. Koury strives to prepare in advance to avoid last minute rushes. 22-0689 page 12
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TWO
KEY STAFF &
AVAILABILITY
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Name Title Certifications Years of
Exp.
Raymond Roblero VP Operations
American Welding Society AWS - CWI - Certified welding inspector No. #15111711 (expires 09/2024)
ACI - Concrete Field Testing Technician – Grade l
ICC Prestressed Concrete Special Inspector (expires 07/15/2024) California Commercial Building Inspector (expires 02/20/2023) Spray Applied Fire Proofing Special Inspector (exp. 02/20/2023) Reinforced Concrete Special Inspector (expires 03/01/2024) Structural Steel and Bolting Special Inspector
Structural Masonry Special Inspector (expires 03/01/2024) Master of Special Inspection (expires 07/15/2024)
CTM - 504, 518, 533, 539, 540, and 557
Nuclear Gauge Certified
15 Jacques Roy, P.E.,G.E.
PIC
Geotechnical
Engineer
Geotechnical Engineer, 2077, California, 1988 EXP 9/30/2022 Civil Engineer, 35386, California, 1982 EXP 12/31/2022
35 Armen Garprelian Material Engineer License Number: 61053 License Type: Civil Engineer License Status: Expiration Date: December 31, 2022 25
Mike Mohajeran Sr. Field Engineer
MS. in Civil Geotechnical Engineering, California State University of Fullerton, 2012
BS & MS in Computer Science, Technical University of Vienna, Vienna-Austria, 1998
25 Albert Buffet Sr. Field Technician
/ Geologist
ICC Soils Special Inspector (exp. 06/08/2023)
20152020 40HR HAZWOPER Training
Bachelor of Science in Geology; California State University - Northridge - 2014
8 Kurt Brown
Field Operations
Manager / Field
Supervisor
B.S.C.E: Civil and Environmental Engineering
University of South Florida - Tampa, FL
NCEES Professional Engineer, Geotechnical Emphasis
Florida License #86384
Nevada License #028494
ACI Concrete Field Testing Technician – Grade I (exp 05/24) 25 Jose Perez Technician
Soils Inspector
ICC Soils Special Inspector (exp. 05/21)
Nuclear Gauge Certified
ACI Concrete Field Testing Technician - Grade I (exp. 7/25) 11 Tony Tran Technician
Soils Inspector
ICC Soils Special Inspector (exp. 09/01/2023)
Nuclear Gauge Certified
ACI Concrete Field Testing Technician - Grade I (exp. 6/24) 10 Carlos Garcia Technician
Soils Inspector
ACI Concrete Field Testing Technician - Grade I (exp. 4/25) ICC Soils Special Inspector (exp. 11/23)
Nuclear Gauge Certified
7 Greg Lawyer, Jr.
Technician
Soils / Concrete
Technician
ACI Concrete Strength Testing Technician (exp. 2/23)
ACI Concrete Field Testing Technician (exp. 7/22)
Nuclear Gauge Certified
5 Matthew Landin
Technician
Special Inspector /
Lab Technician
ICC Spray Applied Fire Proofing Special Inspector (exp. 12/22) ICC Special Inspector General Requirements (exp.12/22)
ACI Concrete Strength Testing Technician (exp. 2/24)
ACI Concrete Field Testing Technician (exp. 5/24)
Nuclear Gauge Certified
5 Ashley Moore Technician
Soils Inspector
ACI Concrete Field Testing Technician - Grade I (exp. 4/21) ICC Soils Special Inspector (expires 07/28/2026)
Structural Masonry Special Inspector (expires 07/28/2026) Structural Steel and Bolting Special Inspector (expires 01/15/2025) Reinforced Concrete Special Inspector (expires 02/15/2025) Prestressed Concrete Special Inspector (expires 02/15/2025) Nuclear Gauge Certified
7 PROJECT TEAM MATRIX
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Koury Engineering and Testing, Inc. (909) 606-6111 www.kouryengineering.com Chino · Gardena All Koury personnel will be 100% available to the City and will maintain these project rolls unless otherwise specified.
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Koury Engineering and Testing, Inc. (909) 606-6111 www.kouryengineering.com Chino · Gardena Resumes are in Appendix A
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THREE
PROJECT EXPERIENCE
& REFERENCES
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PROJECTS:
Border Street Curb Gutter Asphalt Replacement
Weirick Road Paving
Ridgeview Terrace Paving
Butterfield Park Lighting
Various Concrete CIP Inspections
Home Gardens Well Collection
West Rincon St. Reclaimed Waterline Extension PH II
Stadium Turf Replacement
Asphalt at Magnolia and Fullerton
City Hall Demonstration Garden
Desalter Generator
Butterfield Park Pre Manufactured Building
Terra Drive French Drainage System
Citrus Park
West Rincon St. Reclaimed Waterline Extension
Lincoln Park - Parking Lot Expansion
Wells 32 and 33 Drainage
Concrete Spot Repair
Corporation Yard Sidewalk, Curb and Gutter
DWP Headquarters - Corona Fire Department Tennant Improvement Percolation Pond Access Road
OUR SCOPE:
Koury provided On-Call Special Inspection, Material Testing and Geotechnical Engineering Services to the City. Our work with the City of Corona consisted of observation and testing for both soils and materials. This included compaction during grading operations, including removal and re-compaction of fills documented removal areas and depths; performed required soil laboratory tests on retained samples from on-site and imported materials for fill placement as needed for the soils report/project; reviewed mix design for concrete; observed and inspected, sampled and tested structural concrete placed at the project site including the placement of reinforcing steel. Projects include but are not limited to:
ON-CALL CITY OF CORONA
Client:
City of Corona
Dates:
2014- 2020
Contract Amount:
$600,637
Contact:
Moses Cortez, Parks
Superintendent
P| 951.739.7947
C| 951.830.0906
E| moses.cortez@
coronaca.gov
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Koury Engineering and Testing, Inc. (909) 606-6111 www .kouryengineering.com Chino · Gardena 2nd Contact:
Eugene Silvas, Utility Construction Superintendent | 755 Public Safety Way , Corona, CA (951) 232-2787, [email protected]
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Hillside Avenue, Norco, CA
The general items of work to be done hereunder consist of roadway widening, curb ramps, curb and gutter, rolled curb, catch basins, striping and other improvements on Hillside Avenue from Fifth Street to Sixth Street to the satisfaction and acceptance of the City Engineer
Provided compaction testing and material testing. Contract Value $8,000.00 Hillside Avenue II, Norco, CA
The general items of work to be done hereunder consist of roadway widening, curb ramps, curb and gutter, rolled curb, catch basins, striping and other improvements on Hillside Avenue from First Street to Second Street to the satisfaction and acceptance of the City Engineer
Provided compaction testing and material testing. Contract Value $20,000.00 Norco Hills Road - Street Improvement, Norco, CA
Norco Hills Road from Hidden Valley Parkway to Parkview Drive. The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer Provided compaction testing and material testing. Contract Value $27,000.00 Sierra Avenue Pavement Rehabilitation, Norco, CA
Street rehab on Sierra Ave from Sixth Street to Detroit Street. The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer Provided compaction testing and material testing. Contract Value $5,000.00 City of Chino Hills - Mystic Canyon Drive Rehabilitation Street rehab on Butterfield Ranch Road to Shady View Drive, Chino Hills, CA. The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer Provided compaction testing of CAB base and asphalt. Contract Value $5,000.00 Calle San Marcos & Eagle Canyon Drive Pavement Rehabilitation, Chino, CA
Street rehab on Calle San Marcos and Eagle Canyon Drive From Grand Ave. to Wandering Ridge Dr. The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer
Provided compaction testing of base and asphalt. Contract Value $10,000.00 ONYX PAVING CO., INC.
Client:
Onyx Paving Co.
Dates:
2019-2022
Contract Amount:
$75,000.00
Contact:
Vivian Tran, PM
[email protected]
(626) 534-1765
Justin Kirschner, PM
[email protected]
(714) 402-0904
Thomas Dietz PM
[email protected]
(714) 833-0403
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SOUTHERN CALIFORNIA LOGISTICS AIRPORT
We have been contracted by Burns and Mc Donnell to provide the soils and material testing, and inspection services for their project at the Southern California Logistics Airport (SCLA).
SCLA RUNWAY 17-35 REHABILITATION
Project Description:
This Project entails the third phase of the reconstruction of the asphalt portions of Runway 17/35, consisting of removing and replacing approximately 225,000 square feet of structural runway pavement section to current FAA Design Standards. Phase III also entails replacing approximately 3,000 linear feet of existing asphalt runway shoulders that will be lost as a function of the runway reconstruction. Additionally, Phase III includes eliminating 400 linear feet of blast pad from the northernmost point of the runway and reconfiguring the northernmost 2,000 linear feet of runway.
Client:
Burns & McDonnell
Dates:
2020- Active
Contract Amount:
$162,000
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Koury Engineering and Testing, Inc. (909) 606-6111 www .kouryengineering.com Chino · Gardena Whittier - Whittier Greenway Trail Extension East Phase 1 A 2.8-mile eastern extension will reach the east City limit line. The Whittier Greenway Trail is part of the Los Angeles County Metropolitan Transportation Authority Southeast Area Bicycle Master Plan and will connect the LA County trail network to Orange County trails when the east extension is completed.
Services: Materials Testing and Inspection, Specialty Inspection Staff Contracted by the City’s CM firm FCG Consultants
Koury has also worked for FCG on projects with the following Cities:
- Norwalk - Paramount - Downey - Irwindale - Burbank
CITY OF WHITTIER
Client:
City of Whittier / FCG
Dates:
2019
Contract Amount:
$62,000
Contact:
AB Fakhouri, PM
22885 Savi Ranch Parkway,
Suite G
P| (714) 312-0317
E| ab.fakhouri@fcgconsultants.
com
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Koury Engineering and Testing, Inc. (909) 606-6111 www .kouryengineering.com Chino · Gardena City of Whittier - Whittier Greenway Trail Extension East Phase 1 A 2.8-mile eastern extension will reach the east City limit line. The Whittier Greenway Trail is part of the Los Angeles County Metropolitan Transportation Authority Southeast Area Bicycle Master Plan and will connect the LA County trail network to Orange County trails when the east extension is completed.
Provided materials testing, soils inspections requiring compaction testing, and source inspections/ Caltrans. Contract Value $70,000
City of Norwalk - Foster Road Side Panel Project
The Foster Road Side Panel Project provides safe walking and bike route to school as well as enhance safety along this corridor between Studebaker Road and Pioneer Boulevard. Side panels are located along Foster Road at the following sections:
1. Studebaker Road to Fairford Road – Both Sides of Foster Road.
2. Fairford Road to Gridley Road – South side of Foster Road.
3. Jersey Avenue to Pioneer Boulevard – North side of Foster Road The project also includes design of an on-street bike way from Pioneer Boulevard to Studebaker Road, concrete meandering sidewalk in the side panels, connections and upgrades to existing sidewalk, ADA ramps along the corridor, safety lighting for the side panel sections, low level landscape treatments, drainage treatments and storm drain upgrades, miscellaneous roadway paving, and removal of interfering trees.
We were subcontractors to FCG Consultants and supported them in providing soils monitoring, asphalt observation and testing, inspection of concrete pavement, laboratory testing of concrete cylinder compression, max density, and AC Marshall testing all in accordance with the City’s Acceptance Testing Criteria. Contract Value $ 20,000 City of Downey | Stewart & Gray Road Fiber-Optic Traffic Signal The work to be performed under this Contract consists of: (1) Construction of a fiber optic traffic-signal communication system on Stewart & Gray Road between Old River School Road and Woodruff Avenue consisting of approximately 11,840 linear feet of conduit, cable and associated field elements; (2) installation of City-furnished video detection systems at three signalized intersections; (3) Integration of the communi - cations system into new Type 334 communication hub cabinets on Stewart & Gray Road at Paramount Boulevard and Lakewood Boulevard, (4) Replacement of existing electrical services with new Type III-CF (dual meter) service cabinets at four signalized intersections, (5) Construction or reconstruction of a total of ten curb ramps located at five signalized intersections including two cross-gutters at the Patton Rd. intersection, (6) traffic signal modifications and upgrades at six intersections (Old River School Rd., Downey Ave., Patton Rd., Lakewood Blvd., Bellflower Blvd. and Firestone Blvd.) Provided Caltrans compaction testing, Soils Tech, Concrete testing, and rebar bend and tensile. Contract Value $18,000
FCG CONSULTANTS
Client:
FCG Consultants
Dates:
2015-2022
Contract Amount:
$75,000.00
Contact:
AB Fakhouri
ab.fakhouri@fcgconsultants.
com
(714) 312-0317
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REFERENCES
Client Contact Information Dates/
Description of Service
University of California
Riverside
Robert Williams, PM
1223 University Ave
Riverside, CA 92507
P| 951.827.1382
E| [email protected]
Services: Geotechnical
Engineering, Material Testing,
Soils Inspection, and Special
Inspection Services
City of Beverly Hills
Ji Kim
Associate Project Manager
Public Works Department
City of Beverly Hills
345 Foothill Road
Beverly Hills CA 90210
O| (310) 288-2817
C| (310) 866-7587
E| [email protected]
Services: Geotechnical
Engineering, Material Testing,
Soils Inspection, and Special
Inspection Services
City of Whittier
- Sub to CM Firm
FCG Consultants
AB Fakhouri
Sr. Project Manager
FCG Consultants
22885 Savi Ranch Parkway, Suite G
Yorba Linda, CA 92887
P| 714.225.3007
E| [email protected]
Services: Geotechnical
Engineering, Material Testing,
Soils Inspection, and Special
Inspection Services
Orange County
Sanitation District
Rick Kweiecien
Project Manager
OCSD
10844 Ellis Ave
Fountain Valley, California 92708
P: 714-430-4163
[email protected]
Services:
Geotechnical Engineering,
Material Testing, Special
Inspection Services Concrete,
Masonry, Structural Steel,
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FOUR
REQUIRED STATEMENTS
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Koury Engineering and Testing, Inc. (909) 606-6111 www .kouryengineering.com Chino · Gardena
REQUIRED STATEMENTS
The following are Koury’s responses to the required statements contained in the RFP.
1. This RFP shall be incorporated in it’s entirety as a part of Koury’s proposal.
2. This RFP and Koury’s proposal will jointly become part of the Agreement for Professional Consultant Services for this project when said Agreement is fully executed by Koury and the Mayor or City Manager of Moreno Valley.
3. Koury’s services to provided, and fees therefore, will be in accordance with the City’s RFP. Koury has no dditions or exceptions to the City’s RFP.
4. KOURY TAKES NO EXCEPTIONS TO THE CITY’S RFP.
5. Qualifications applicable to the project include names, qualifications and duties, along with recent similar projects including names, titles, addresses and telephone numbers of the appropriate person for contact is provoded. Koury acknowleges and understands that the consultant will not be allowed to change the sub-consultant without a written permission from the City.
6. Koury acknowledges we will provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be included in the ‘Not-to-Exceed” fee as part of the Cost Proposal, and no additional compensation will be allowed therefor.
7. A resource allocation matrix will be submitted with the Proposal. The resource allocation matrix must list detailed tasks in rows and the appropriate individual (Job Title Only) as well as the number of hours that these individuals will be working on each task listed, will be included in adjacent columns.
8. Koury acknowledges and understands that we will provide a qualified alternate staff in the event of the primary staff is not able to come to work.
9. All charges for Koury’s services is a “Not-to-Exceed” fee which must include conservatively estimated reimbursable expenses, as submitted with and made a part of our Proposal.
10. Koury will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.
11. A copy of Koury’s hourly rate schedule and a statement that said hourly rate schedule is part of the Koury’s proposal for use in invoicing for progress payment and for extra work incurred that is not part of this RFP is attached to follow. Koury understands that all extra work will require prior approval from the City.
12. Koury will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.
13. All federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In case of conflict between federal, state or local laws or regulations the strictest shall be adhered to.
14. Koury shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.
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15. Koury shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276-a through a-7), and the implementation regulations issued pursuant thereto (29 CFR Section 1,5), any amendments thereof and the California Labor Code. Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal; Prevailing Wage Decision,” and State of California prevailing wage rates, respectively.
16. Koury shall comply with the Copeland Anti-Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursauant thereto, and any amendments thereof.
17. Koury offers and agrees to assign to the City all rights, title, and interst in and to all caises of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business Code). arising from purchases of goods, services or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.
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FIVE
FORMS
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Koury Engineering and Testing, Inc. (909) 606-6111 www .kouryengineering.com Chino · Gardena RFP for Professional Services for Geotechnical and Material Testing Services August 2022 Project Nos. 801 0090 & 801 0094
Attachment A: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.
State of
(the State of the place of business)
County of
(the County of the place of business)
, being first duly sworn, deposes and
(name of the person signing this form)
says that he/she is of
(title of the person signing this form)
, the party making the foregoing bid
(name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.
By:
(signature)
Printed Name:
(name of the person signing this form)
Title:
(title of the person signing this form)
California
San Bernardino
Michelle Hejza
Marketing Manager
Koury Engineering and Testing, Inc.
Michelle Hejza
Marketing Manager
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A - RESUMES
A
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City of Corona:
Border Street Curb Gutter Asphalt Replacement Project
W eirick Road Paving
Ridgeview T errace Paving
Geotechnical Engineer - Mr. Roy performed quality assurance for field construction, assigned and supervised laboratory testing, performed project management, cost estimating and supervised investigation.
Hillside Avenue, Norco, CA
Geotechnical Engineer - Mr. Roy performed quality assurance for field work, assigned and supervised laboratory testing, performed project management.
City of Chino Hills, Mystic Canyon Drive Rehabilitation Geotechnical Engineer - Mr. Roy performed quality assurance for field construction, assigned and supervised laboratory testing, performed project management, cost estimating and supervised investigation for this Street Rehab project.
Southern California Logistics Airport, Runway 12-35 Rehabilitation Reconfigured over 2,000 linear feet of runway and replaceing to current FAA
Standards. Geotechnical Engineer - Mr. Roy performed quality assurance for field work, assigned and supervised laboratory testing, performed project management.
City of Whittier, Whittier Greenway Trail Extension East
2.8 Mile extension of the Whittier Greenway Trail, including streetside bike lanes. Mr. Roy performed quality assurance for field construction, assigned and supervised laboratory testing, performed project management, cost estimating and supervised investigation for this project.
Years of Experience: 30+
Education:
M.S., Geotechnical
Engineering, University of
British Columbia, Canada,
B.S., Civil Engineering,
University of Sherbrook
Registrations/
Certifications:
Geotechnical Engineer,
2077, California, 1988
(License # 2077)
Civil Engineer, 35386,
California, 1982
(License # 35386)
JACQUES ROY, P.E., G.E.
Principal Geotechnical Engineer
Mr. Roy has more than thirty years of experience in geotechnical and civil engineering. He is a registered Civil and Geotechnical Engineer in California, Colorado, Alaska, and Canada.
He has served as the Engineer-of-Record on more than 500 projects. In addition, Mr. Roy has performed quality assurance for field construction, assigned and supervised laboratory testing, performed project management, cost estimating and supervised investigation and construction. His duties also include reviewing geotechnical reports, transportation studies and computer models; preparing engineering calculation packages; performing difficult studies for foundations, earth retaining structures and ground stabilization; and providing special field observations and monitoring.
PROFESSIONAL PROFILE
PROJECT EXPERIENCE
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Mr. Gaprelian has over twenty-five years of experience as an engineering consultant.
He acts as a Project Engineering Consultant for our company reviewing tests and documentation for various municipalities and school districts. For the past 15 years, Mr.
Gaprelian has been directly involved with managing and overseeing the engineering as well as the construction phases of the various projects he has managed, including many DSA projects. He acts as a project engineer, overseeing all testing and inspection of materials in our multi-certified laboratory.
PROFESSIONAL PROFILE
City of Corona:
Border Street Curb Gutter Asphalt Replacement Project
W eirick Road Paving
Ridgeview T errace Paving
Butterfield Park Lightin g & Site Improvements
Armen acted as the project engineer, overseeing testing and inspection of materials preformed in our multi-certified laboratory.
Hillside Avenue, Norco, CA
Armen acted as the project engineer, overseeing testing and inspection of materials preformed in our multi-certified laboratory.
University of California Riverside
Armen acted as the project engineer, overseeing testing and inspection of materials preformed in our multi-certified laboratory for the following projects:
Student Success Center | 2019
Barn Expansion Project | 2019
Sports Event Center | 2019
Los Angeles Community College District
Armen acted as the project engineer, overseeing testing and inspection of materials preformed in our multi-certified laboratory for the following projects:
Football Field and Northwest Area Storm Water Implementations | 2020 Southeast Hall SI | 2020 & Sports Event Center | 2019
East Los Angeles College | Storm Water Implementation
Projects
Los Angeles, CA
Armen acted as the project engineer, overseeing testing and inspection of materials preformed in our multi-certified laboratory.
Years of Experience: 25+
Education:
Civil Engineering –
Majoring on Geotechnical
Engineering and
Construction Management,
University of New South
Wales, Sydney, Australia,
1993.
M.S. Geotechnical
Engineering, University of
New South Wales, Sydney,
Australia, 1996.
Registrations/
Certifications:
Professional Civil Engineer
No. C 61053, California
Professional Geotechnical
Engineer No. GE 2668,
California
ARMEN GAPRELIAN
Material Engineer
PROJECT EXPERIENCE
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KURT BROWN
MANAGING ENGINEER
Years of Experience:
25+
Education:
Bachelor of Science, Civil
Engineering, University of
South Florida 2007
Professional Engineer
(PE) Navada Issued 2021
#028494
Professional Engineer
NCEES Issued 2018 #86384
Certifications:
ACI Concrete Field
Testing Technician
Nuclear Gauge Certified
Mr. Brown has over ten years of experience in the structural and geotechnical engineering field. This includes inspection of numerous multi-story buildings. He has served as project manager on several large projects coordinating the structural design, construction document production and review, shop drawing review, and construction inspections. He also has construction materials testing and inspection experience, Structure types have included single-family residential, multi-story, multi-family, hotels, airports, commercial and big box, casino, hospital, and public/government facilities.
PROFESSIONAL PROFILE
RELEVANT PROJECT EXPERIENCE
Mr. Brown was the project manager for the following projects:
Norco Hills Road - Street Improvement, Norco, CA
Norco Hills Road from Hidden Valley Parkway to Parkview Drive. The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer Provided compaction testing and material testing. Contract Value $27,000.00 Sierra Avenue Pavement Rehabilitation, Norco, CA
Street rehab on Sierra Ave from Sixth Street to Detroit Street. The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer Provided compaction testing and material testing. Contract Value $5,000.00 City of Chino Hills - Mystic Canyon Drive Rehabilitation Street rehab on Butterfield Ranch Road to Shady View Drive, Chino Hills, CA.
The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer
Provided compaction testing of CAB base and asphalt. Contract Value $5,000.00
Calle San Marcos & Eagle Canyon Drive Pavement Rehabilitation, Chino, CA
Street rehab on Calle San Marcos and Eagle Canyon Drive From Grand Ave. to Wandering Ridge Dr. The Project required, mill and overlay, slurry seal, curb ramps, striping, signal loops and other improvements to the satisfaction and acceptance of the City Engineer
Provided compaction testing of base and asphalt. Contract Value $10,000.00 22-0689 page 31
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RFP #2022-512 ARTERIAL AND COLLECTOR STREETS
Years of Experience: 20+
Education:
MSc. in Civil Geotechnical
Engineering, California
State University of
Fullerton, 2012
BS & MS in Computer
Science,
Technical University of
Vienna, Vienna-Austria,
1998
MIKE MOHAJERAN
Project Managing Engineer
Mr. Mohajeran has over twenty years of experience in the construction industry. He has worked as a Project Field Engineer performing subsurface investigations for residential, commercial, and public works projects. He has also acted as Field Supervisor for projects that included grading observation, soil and asphalt testing, and nuclear gauge testing during construction. Mr. Mohajeran is also trained in reviewing, interpreting and summarizing laboratory test data for engineering analysis. He is also skilled in reviewing grading and slope stability, shallow and deep foundations, and seismic hazards.
PROFESSIONAL PROFILE
PROJECT EXPERIENCE
22-0689 page 32
Koury Engineering and Testing, Inc. (909) 606-6111 www .kouryengineering.com Chino · Gardena Mike was the Staff Engineer on the following projects:
City of Whittier - Whittier Greenway Trail Extension East A 2.8-mile eastern extension will reach the east City limit line. The Whittier Greenway Trail is part of the Los Angeles County Metropolitan Transportation Authority Southeast Area Bicycle Master Plan and will connect the LA County trail network to Orange County trails when the east extension is completed.
Provided materials testing, soils inspections requiring compaction testing, and source inspections/ Caltrans. Contract Value $70,000
City of Norwalk - Foster Road Side Panel Project
The Foster Road Side Panel Project provides safe walking and bike route to school as well as enhance safety along this corridor between Studebaker Road and Pioneer Boulevard. Side panels are located along Foster Road at the following sections:
1. Studebaker Road to Fairford Road – Both Sides of Foster Road.
2. Fairford Road to Gridley Road – South side of Foster Road.
3. Jersey Avenue to Pioneer Boulevard – North side of Foster Road The project also includes design of an on-street bike way from Pioneer Boulevard to Studebaker Road, concrete meandering sidewalk in the side panels, connections and upgrades to existing sidewalk, ADA ramps along the corridor, safety lighting for the side panel sections, low level landscape treatments, drainage treatments and storm drain upgrades, miscellaneous roadway paving, and removal of interfering trees.
We were subcontractors to FCG Consultants and supported them in providing soils monitoring, asphalt observation and testing, inspection of concrete pavement, laboratory testing of concrete cylinder compression, max density, and AC Marshall testing all in accordance with the City’s Acceptance Testing Criteria. Contract Value $ 20,000
City of Downey | Stewart & Gray Road Fiber-Optic Traffic Signal The work to be performed under this Contract consists of: Construction of a fiber optic traffic-signal communication system on Stewart & Gray Road between Old River School Road and Woodruff Avenue consisting of approximately 11,840 linear feet of conduit, cable and associated field elements; Construction or reconstruction of a total of ten curb ramps located at five signalized intersections including two cross-gutters at the Patton Rd. intersection.
Provided Caltrans compaction testing, Soils Tech, Concrete testing, and rebar bend and tensile. Contract Value $18,000
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ALBERT BUFFET
GEOLOGIST
Years of Experience: 8+
Education:
Bachelor of Science in
Geology; California State
University - Northridge -
2014
Registrations/
Certifications:
ICC: Soils Special
Inspector (exp 06/08/2023)
Irvine: Reinforced
Concrete
Los Angeles: Grading
Long Beach: Driven Piles
CTM: 105, 106, 201, 202,
206, 207, 2016, 217, 226,
227, 231
ACI: Field Testing
Technician Grade I
TWIC
Nuclear Gauge Certified:
20152020
20152020 40HR
HAZWOPER Training
Mr. Buffet has over 8 years of experience. He has extensive experience of laboratory soils testing and on site geotechnical services and drilling. While on site, he ensures that design drawing and specified building codes are followed. He is a certified nuclear gauge specialist, ICC soils (EC), ACI Field I, ASTM, and CalTrans specialist. Mr. Buffet provides inspection and observation for soils and concrete. He has performed the sampling and testing of materials as required for each specialty and project. Albert is able to perform soil classification, grading, trenching, mixing, paving, coring, environmental testing, and traffic control. Soils Investigations “Conducting drilling operations” staking boring locations, arranging digalert and drill crew, complete field and digital boring logs, perform SPT, CD, and Bulk Samples.
PROFESSIONAL PROFILE
RELEVANT PROJECT EXPERIENCE
Albert was the Staff Geologist for the following projects:
Hillside Avenue Phase 1 & 2, Norco, CA
Sierra Avenue Pavement Rehabilitation, Norco, CA
City of Chino Hills, Mystic Canyon Drive Rehabilitation Calle San Marcos & Egal Canyon Drive Rehabilitation, Chino Hills, CA SCLA Runway 17-35 Rehabilitation Project
Kenneth Road Rehabilitation Project, Glendale,CA
Hollywood Park | Parking Structure
Cerritos College | Health and Wellness Center
Santa Ana College Health Science Building
Santa Monica College | Malibu Campus - Sheriff’s Sub-Station University of California Riverside | Multiple Projects West Rincon St. Reclaimed Waterline Extension PH II
Asphalt at Magnolia and Fullerton
Butterfield Park Pre Manufactured Building
Terra Drive French Drainage System
Citrus Park
West Rincon St. Reclaimed Waterline Extension
Weirick Road Paving
Lincoln Park - Parking Lot Expansion
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EXHIBIT C
CITY - SERVICES TO BE PROVIDED
TO CONSULTANT
1. Furnish the Consultant all in-house dat a which is pertinent to services to be performed by the Consultant and which is within the custody or control of the City, including, but not limited to, construction drawings, specifications, copies of record and off-record maps and other record and off-record property data, right-of-way maps and other right-of-wa y data, pending or proposed subject property land division and development application dat a, all newly developed and pertinent design and project specific ation data, and such other pertinent data which may become available to the City.
2. Provide timely review, processing, and reasonably expeditious approval of all submittals by the Consultant.
3. Provide timely City staff liaison wit h the Consultant w hen requested and when reasonably needed.
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EXHIBIT D
TERMS OF PAYMENT
1. The Consultant's compensation sh all not exceed $236,700.00 .
2. The Consultant will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license. Proof of a current City of Moreno Valley business license will be required pr ior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided will not incur any fees, late charges, or other penalties. Complete instructions for obtaining a City of Mo reno Valley business license are located at: http://www.moval.org/do_biz/biz-license.shtml
3. The Consultant will electr onically submit an invoice to the City once a month for progress payments along with documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services during the preceding calendar month.
At no time will the City pay for more services than have been satisfactorily completed and the City Engineer’s dete rmination of the amount due for any progress payment shall be final. The consultant will submit all original invoices to Accounts Payable staff at [email protected]
Accounts Payable questions can be directed to (951) 413-3073.
Copies of invoices may be submitted to the Capital Projects Division at email:
[email protected] or calls directed to (951) 413-3120.
4. The Consultant agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the A.7.c
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completed ACH Authorization Form has not been provided will not incur any fees, late charges, or other penalties. The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf
5. The minimum information required on all invoices is:
A. Vendor Name, Mailing Address, and Phone Number
B. Invoice Date
C. Vendor Invoice Number
D. City-provided Reference Num ber (e.g. Project, Activity) E. Detailed work hours by class title (e .g. Manager, Technician, or Specialist), services performed and rates, explic it portion of a contract amount, or detailed billing information that is suffi cient to justify t he invoice amount; single, lump amounts without detail are not acceptable.
6. The City shall pay the Cons ultant for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.
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POINT OF CONTACT:
Kurt Brown
Business Development | Project Manager
C| 310.415.6725 O| 909.606.6111
E| [email protected]
City of Moreno Valley
Request for Proposals
Geotechnical and Material Testing Services
for Citywide Pavement Rehabilitation Program
Project No. 801-0097 Invitation # 2022-512
(FY 2026/27 to FY 2030/31)
(Arterial and Collector Streets)
COST PROPOSAL
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September 13, 2022
City of Moreno Valley
Capital Projects Division
14177 Fredrick Street
Moreno Valley, CA
[email protected]
SUBJECT: RFP #2022-512 ARTERIAL AND COLLECTOR STREETS
PROFESSIONAL GEOTECHNICAL AND MATERIAL TESTING SERVICES KOURY PROPOSAL NO. 22-0689
Koury Engineering & Testing, Inc. appreciates the opportunity to provide our qualifications in response to the City’s Request for Qualifications for Project No. 801 0097 Citywide Pavement Rehabilitation Program (Arterial And Collector Streets). Our goal is to provide the City with highly experienced and qualified engineering and support staff and our in-house laboratory capabilities to ensure that the City’s required quality assurance goals are met.
After thirty years in business, Koury has gained knowledge of the applicable codes, regulations, and ordinances associated with working in various cities and municipalities throughout Southern California. We have previously held contracts with all of the following municipalities:
City of Pomona
City of Corona
City of Santa Monica
OC Sanitation District
County of San Bernardino
Caltrans District 12
City of Brea
City of Anaheim
City of Bell
County of Los Angeles
Port of Long Beach
City of Newport Beach
Our proposed team includes Koury’s experienced Registered Civil and Geotechnical Engineers staff and inspectors who hold multiple certifications and have hands-on knowledge of local soils and geological conditions.
We have experience with the public street, water, sewer, storm drain, and other various Capital Improvement projects funded Federally or by the State. Our local knowledge will enable us to provide the City with proactive solutions and promptly meet all project requirements.
Our Principal Engineer, Mr. Jacques Roy, has hands-on knowledge of local soils and geological conditions. He maintains well established relationships with many public agencies. Our local knowledge combined with our vast amount of Public Sector experience will enable us to provide the City of Moreno Valley with proactive solutions to assist with successfully meeting all project requirements in a timely manner.
WHAT MAKES US DIFFERENT?
Koury Engineering is more than an inspection firm and lab with city and municipality experience. Koury has specific knowledge and experience with the complex soil conditions in various cities and counties throughout Southern California, and our management and inspectors come from the trades we inspect. Our principals have won construction management awards and have extensive training and expertise in construction inspection, geotechnical engineering, civil engineering, survey services, materials testing, and many other disciplines.
COVER LETTER
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Our sister companies act as divisions increasing the specialty services we offer. C-Below provides subsurface utility engineering expertise and comes with years of experience in locating utilities, surveying/mapping, and potholing.
Koury operates two full-service laboratories in Chino, CA, and Gardena, CA. Koury’s corporate office: 14280 Euclid Avenue, Chino, CA 91710. Koury is licensed and approved as a geotechnical and construction materials testing laboratory by several oversight agencies, including AASHTO, AMRL, ACI, ACE, CCRL, DSA, ICC, MTA, OSHPD, the City of Los Angeles, the County of Los Angeles, and Caltrans. Koury can comply with the funding requirements and standards of the Federal Highway Administration.
BUDGET CONTROL
Koury uses Salesforce TM customer relationship management (CRM) software to track all projects. As your project starts, Salesforce TM enables our team to follow all the stages of your project. This allows our project managers to track the available budget in alignment with the remaining schedule. Our project managers review their project budget and schedule status weekly to ensure that everything is on track and address any anomalies as they arise.
Koury presents an itemized budget summary on a monthly basis with their invoices, ensuring complete visibility on the project’s testing and inspection budget. The project manager will notify the City on any discrepancies, and will alert the appropriate representative when we are within 25%, 50% and 75% of the original allocated budget.
At each budget milestone the manager will assess the available budget in alignment with the remaining schedule.
If a scope item is going to run over, and adversely affect the overall project budget our project manager will notify the City. Then a meeting may be scheduled to discuss the additional hours required to complete the scope item. This allows you to make adjustments in the budget as required. Further, Koury will not exceed the contracted budget without an approved change order from the City or an authorized representative.
If you should have any questions or require additional information, please do not hesitate to contact Kurt
Brown, Client Manager at (310) 713-4005 or via email at [email protected]. We look forward to the opportunity to provide the City with excellent service.
Regards,
Koury Engineering and Testing, Inc.
Kurt Brown, P.E. (NV) (FL)
DIR No. 1000007497
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FEES & COST PROPOSAL
Mix Design Reviews: (Including Conformance testing of Aggregate, Emulsion, and accelerator/retardant to determine particle charge distillation, percent residue, and viscosity).
Mix Design Reviews 3 Each $ 3,300.00 $ 9,900.00 Percent Emulsion 60 Each $ 85.00 $ 5,100.00 Percent Residual Asphalt 60 Each $ 225.00 $ 13,500.00 Wet Track Abrasion 60 Each $ 685.00 $ 41,100.00 70 days, 8 hour/day Soil Technician/ICC Inspector 560 Hourly $ 120.00 $ 67,200.00 Maximum Density Optimum Moisture Test 75 Each $ 220.00 $ 16,500.00 Mix Design Reviews 1 Each $ 300.00 $ 300.00 70 days, 8 hour/day Soil Technician/ICC Inspector 560 Hourly $ 120.00 $ 67,200.00 Hveem Density Test 10 Each $ 220.00 $ 2,200.00 Mix Design Reviews 1 Each $ 300.00 $ 300.00 Project Manager 40 Hourly $ 140.00 $ 5,600.00 Project Engineer 30 Hourly $ 185.00 $ 5,550.00 Administrative Support 30 Hourly $ 75.00 $ 2,250.00 $ 236,700.00
City of Moreno Valley | Project No. 801 0097
Citywide Pavement Rehabilitation Program | Arterial and Collector Streets
ESTIMATED TOTAL
6) Project Management
1) Pre-Production Testing of Slurry Seal
2) Production Testing of Slurry Seal
3) Construction Observation and Testing of Aggregate Base and Subgrade 4) Testing of HMA/ARHM and Placement Observation
5) Testing of PCC
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EXHIBIT E
INSURANCE REQUIREMENTS
Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, which shall include insurance for “bodily injury,” “property damage” and “pers onal and advertising injury” with coverage for premises and operations, products and co mpleted operations, and contractual liability.
2. The most current version of Insur ance Service Office (ISO) Business Auto Coverage Form CA 00 01, which shall incl ude coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).
3. Workers’ Compensation insurance as required by the Cali fornia Labor Code and Employer’s Liability Insurance.
4. Professional Liability (E rrors and Omissions) insurance appropriate to Consultant’s profession.
Minimum Limits of Insurance
Consultant shall maintain limits of liability of not less than:
1. General Liability:
$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate
2. Automobile Liability:
$1,000,000 per accident for bodily injury and property damage
3. Employer’s Liability:
$1,000,000 each accident for bodily injury
$1,000,000 disease each employee
$1,000,000 disease policy limit
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4. Professional Liabilit y (Errors and Omissions):
$1,000,000 per claim/occurrence
$2,000,000 policy aggregate
Umbrella or Excess Insurance
In the event Consultant purchases an Umbrella or Excess insurance polic y(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).
Deductibles and Self-Insured Retentions
Consultant shall be responsible for payment of any deductibles contained in any insurance policy(ies) required hereunder and Consultant shall also be responsible for payment of any self- insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either (i) the insurer shall reduc e or eliminate such deductibles or self-insured retentions as respects City, CSD, Housing Au thority and each of their officers, officials, employees, agents and volunteers; or (ii) Consulta nt shall provide a financial guar antee, satisfactory to the City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.
Other Insurance Provisions
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:
1. City, CSD, Housing Aut hority and each of their officers, officials, employees, agents and volunteers are to be covered as additional insureds.
2. The coverage shall contain no specia l limitations on the scope of protection afforded to City, CSD, Hous ing Authority and each of t heir officers, officials, employees, agents and volunteers.
3. Consultant’s insurance coverage sha ll be primary and no cont ribution shall be required of City.
The Workers’ Compensation insurance policy is to contain, or be endor sed to contain, the following provision: Consultant and its insurer shall waive any right of subrogation against City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers.
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If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form:
1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.
2. Insurance must be mainta ined and evidence of insurance must be provided for at least 3 years after any expi ration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.
3. If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a retroactive dat e prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.
4. A copy of the claims reporting requirem ents must be submitted to City for review.
5. These requirements shall survive expi ration or termination of the Agreement.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in cover age or in limits except after 30 calendar day written notice by certified mail, return receipt requested, has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Consultant shall provide a new certif icate, and applicable endor sements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
Acceptability of Insurers
All policies of insurance required hereunder s hall be placed with an insurance company(ies) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than “A-VII” in Best’s Insurance Rating Guide; or authorized by the City Manager or his/her designee.
Verification of Coverage
Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City’s execution of the Agreement and before work commences.
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Report to City Council
ID#5954 Page 1
TO: Mayor and City Council
FROM: Michael Lloyd, Public Works Director/City Engineer
AGENDA DATE: October 4, 2022
TITLE: AUTHORIZATION TO PURCHASE TRAFFIC SIGNAL
CONTROLLER COMPUTER PROCESSING UNIT FOR
PROJECT 808 0013
RECOMMENDED ACTION
Recommendation:
1. Authorize the issuance of a Purchase Order to McCain, Inc. for a not-to exceed amount of $119,611.80, funded by Measure A Funds (2001).
SUMMARY
This report recommends approval of purchasing seventy-seven (77) 1C Computer Processing Units (CPU’s) with Omni Intersection Control Software from McCain Traffic Supply.
DISCUSSION
Traffic Signal Controller CPUs provide for safe and smooth traffic control at signalized intersections by adapting the traffic signal's timing to real time traffic conditions. They also perform advanced traffic detection by communicating to the traffic light system, allowing for better traffic flow, and reduction of road traffic congestion.
There are two major traffic signal controller manufacture rs (McCain and ECONOLITE).
Their formats are mutual ly exclusive. California Department of Transportation (Caltrans) and the City of Moreno Valley have been using the platform of McCain Traffic Supply.
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