Moreno Valley City Council
October 18, 2022

An eligible employee may receive sixty -six and two-thirds (66⅔ %) percent of his or her salary, up to a maximum monthly amount of $14,000. This income is subject to taxes because the premiums are paid for by the City. Any other income benefits an employee may receive as a result of employment shall be subtracted from the monthly benefit payment. An eligible employee may continue to receive benefits up to the age of sixty -five (65). Between the ages of sixty -five (65) and seventy (70), benefits are awarded on a sliding scale. The remaining amount shall be taken from applicable leave accruals until they are exhausted, and the person goes on leave without pay, see Section 7.40, Pregnancy Disability Leave and Section 7.50, Leave of Absence Without Pay.

The City agrees to maintain a long-term disability salary continuance program that pays the above described benefits for job-related disabilities when the employee is still on the City’s payroll after a minimum 180 calendar day elimination period up to age 65. Workers’ Compensation information can be found in Section 7.60 of the City of Moreno Valley’s Personnel Rules and Regulations.

B. Continuation of Accruals and Benefits

The City shall extend payment of the medical insurance contribution for career full-time employees up to an additional ninety (90) calendar days during a twelve-month period while an employee is disabled due to a non-work-related illness or injury. Such an extension of medical coverage shall take effect when existing coverage would otherwise expire. Career full-time employees on paid leave will continue to accrue Annual Leave at their normal rate; however, employees on unpaid leave will not accrue Annual Leave. During an authorized leave under an FMLA leave, career full-time employees will be retained on the City’s health insurance program under the same conditions and coverage levels that applied before the leave commenced. Employees’ benefits continue as long as the employee is still on disability and the City paid benefits after 30 consecutive working days of being on Non City Paid Payroll Status. The employee must then covert to Direct Pay status and pay for medical insurance premiums directly through carrier and convert to COBRA for dental and vision coverage to continue. If eligible, employee may consider applying for CalPERS disability retirement. Employees not classified as career full-time shall not accrue any leave or receive any benefits once all of their accrued time (Annual Leave or compensatory time) has been exhausted.

14.50 UNEMPLOYMENT COMPENSATION

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72 As required by State law, all City employees are covered under the California Unemployment Compensation Program. Further information can be obtained by contacting the local State of California Employment Development Department or the Human Resources Department.

14.55 EMPLOYEE ASSISTANCE PROGRAM (EAP)

Depending on budget and other considerations, the City may provide an Employee Assistance Program.

The EAP provides short term counseling and other services to assist employees and their families to deal with personal and emotional problems which affect or might potentially affect their job performance. This counseling is confidential and free to the employee.

14.60 MEDICARE

By law, employees hired after April 1, 1986, must have a certain percentage (currently 1.45%) deducted from their gross pay for Medicare. The City will deduct the employee contributions in accordance with Federal law. The City shall pay the employer’s share, which is equal to the employee’s share.

The above policies are based on Federal law and may change from time to time.

SECTION 15: SPECIAL COMPENSATION

15.05 STANDBY

A stand-by roster shall be comprised of City employees from designated departments or divisions who have volunteered to be on call and available to work after regular working hours. A stand-by assignment period shall be for a period of days starting at the time and on the day determined by the departmental coverage requirements and as approved by the employee’s manager. Under some circumstances the period is not a seven consecutive day period. An employee on stand-by will be permitted to take home a City vehicle equipped with appropriate tools and supplies for use when called out on stand -by. The City will pay general employees a dollar amount per the negotiated language of the current MOU, as approved by City Council.

The designated department or division supervisor shall be responsible for scheduling his or her employees for stand- by duty and for providing duty rosters to the Police Department. The Police Department will be given a roster of employees with their stand-by duty dates, home telephone numbers, and pager numbers and codes. Once assigned to specific stand -by duty, employees may not trade stand-by assignments, except with the prior approval of the designated supervisor.

For general employees, compensation for call out hours worked will be paid at time-and-one-half for the number of hours actually worked. A minimum of two (2) hours shall be credited as time worked for each call out. For the purpose of this Section, actual time worked shall include all time from the time the employee leaves home to respond to the call until the employee has returned home. An employee on stand-by will be compensated an additional dollar amount, per the negotiated language, as approved by the City Council, for each 7-day week of stand-by duty. Stand-by pay is at the rate of an amount per the negotiated language as approved by the City Council per day (M -F). Stand-by pay will be increased to an amount per the negotiated language in the current Memorandum of Understanding, per day for weekends and holidays.

For Animal Control the City will pay employees a dollar amount per the negotiated language of the current MOU, as approved by City Council. Call out pay will be at the overtime rate with a two- hour minimum.

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73 Work time includes 15 minutes each way of travel time for the trip to and from work or the actual time, whichever is less.

An employee assigned to stand- by duty must be available to respond to emergency calls at all times.

This requires that the employee remain within fifteen (15) minutes travel time of his or her normal workstation during the entire stand -by period. The employee must refrain from consuming alcoholic beverages or other substances which could impair his or her effectiveness or safety on the job. Violation of this policy shall result in disciplinary action, as outlined in Section 8.35 of the Personnel Rules.

Nothing herein shall be construed to require that the City establish stand- by duty for employees in any department or division.

15.10 CALL-BACK

In the event employees who are not assigned to stand-by duty are called back to work during normal off duty hours to protect the public health or safety, they will be compensated at time-and-one-half for actual time worked, with a minimum of two (2) hours credit for each call back.

For the purpose of this Section, actual time worked shall include all time from the time the employee leaves home to respond to the call until the employee has returned home. Call back shall be defined as having to return to work after having left work.

15.15 BILINGUAL PAY

Bilingual compensation will be implemented for staff who occupy positions designated as ones in which second language skills are utilized. Employees shall receive an amount per the negotiated language as approved by City Council.

15.16 SAFETY EQUIPMENT

Employees in qualified trade occupations will receive an annual stipend to purchase shoes, jackets, and/or Sam Brown belts in an amount per the negotiated language as approved by City Council.

The City provides uniforms for employees in the Security Guard job classification.

SECTION 16: TRAINING

16.05 TRAINING

The City recognizes the importance of employee development and training. In an effort to improve the capabilities and effectiveness of City personnel, a training program has been established. This training effort shall be geared to both organizational improvement and individual employee development. This development shall not only be the responsibility of Department Directors or supervisors ; but shall be shared with employees in a total organizational effort.

16.10 IN-HOUSE TRAINING

Employees who have training, knowledge or expertise in a subject area, or have recently attended a seminar or conference in a given subject matter, may be asked to share this information with other employees. Such in-house training may be informal or formal depending upon the nature of the training and can include any variety of topics such as computers, copiers, telephones, supervisory, writing skills, etc.

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74 16.15 DEPARTMENTAL TRAINING

City departments and divisions are encouraged to offer specialized training to their employees. Such training shall be the responsibility of the Department or Division Head and may include topics such as safety, equipment operation and other training in their specific fields of responsibility.

16.20 TRAINING COURSES

The City shall encourage local educational resources to offer courses and workshops at City facilities on matters in which employees of several departments may benefit. Such courses may be offered periodically in such areas as management, supervision, c ommunications, time management, stress management, writing skills, etc.

16.25 SEMINARS AND CONFERENCES

Employees may attend seminars or conferences covering current issues and areas relevant to their positions under the following conditions:

A. Employees must submit their request on forms prescribed by the Financial and Management Services Department and follow all applicable procedures.

B. Budgeted funds must exist for all such training and any travel. In -state attendance shall require Department Director approval while out of state travel shall require the approval of the City Manager.

C. Employees must comply with the City’s Administrative Travel Policy and provide necessary receipt documentation.

D. Employees who have recently received such training must be willing to provide “in-house” training to other employees, if requested.

16.30 TUITION REIMBURSEMENT

Subject to the pre -approval of the Department Director, Human Resources Director Manager, and City Manager
(or designee), employees may be reimbursed for the cost of pre-approved, job-related, accredited, educational and other training courses based upon proof of successful completion up to a maximum annual limit of $25 ,000 per fiscal year. This proof includes a grade “C” or better of the course(s), "Pass/Fail" grading option for classes, and must be part of a recognized undergraduate or graduate degree program from accredited educational institution or a job-related Certificate Program.

The annual maximum reimbursement includes tuition, books, lab fees and parking expenses. Further, employees may be reimbursed for certain pre -approved, job- related training courses based on the approvals as stated above.

Employee will be required to remain in employment with the City for three (3) years following the first pay period in which reimbursement is paid. If an employee voluntarily separates employment within the three (3) years, he or she will be required to pay back 100% in the first (1) year, 67% in the second (2) year and 34% in the third (3) year. Does not apply to student loan balances.

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75 Classes taken which are offered as part of the City’s official training program do not count against tuition reimbursement.

Any educational or training course that is a requirement for continuation of employment or is an identified part of a job evaluation shall be paid for by the City. Any other educational course that is job-related may, if prior approval for reimbursement is given by the City Manager (or designee), be reimbursed at 100% or less after successful completion. All college or other graded classes shall require a minimum grade of a “C” in order to receive such reimbursement. Books or other materials shall only be paid if some defined benefit can be shown to the City (i.e., books become part of City reference library).

In general, training time during working hours shall be considered part of the job. Unless the City directs an employee to attend a specific training course, and the course is not available during work hours, training after hours shall be considered voluntary, and no additional pay, overtime or compensatory time shall be given by the City, unless advance special written approval is granted. Study time shall be considered completely voluntary.

Although the City encourages employees to pursue additional education, the City shall not pay for educational degrees or for education in general but will only reimburse employees for required or job- related classes and training. No reimbursement shall occur if an educational class does not provide a benefit to the City. There is no mileage reimbursement for travel to and from educational classes.

Required forms must be completed and necessary documentation (receipts and grades) must be provided, in order to receive reimbursement. Final and conclusive determinations of the reimbursement amount shall be made by the City Manager after review of the request and recommendations by the Department Director and the Human Resources DirectorManager.

16.31 EDUCATION INCENTIVE
Incentive pay applies for Career full time and Career part-time if the employee has a degree higher than what is stated in the job description/classification, regardless of “experience in lieu of” language. The City will develop the criteria needed to validate a degree. Education Incentives will not be retroactively applied.

• 0.5% of base salary for AA/AS
• 1% of base salary for BA/BS
• 2% of base salary for Masters

16.35 TRAINING AND TRAVEL REIMBURSEMENT

Non-exempt employees shall receive training and travel reimbursement as provided in this Section.

Time spent in attending lectures, meeting, training programs, and similar activities during work time shall be counted as time worked only if authorized in advance and in writing by the employee’s Department Director. No such authorization shall be given unless the lecture, meeting, program, or other activity is directly related to improving the employee’s ability to perform his or her job.

Time spent in attending lectures, meetings, training programs, and similar activities shall not be counted as time worked where such attendance is outside of the employee’s regular working hours, except in situations where the employee is directed by his or her Department Director to attend such lecture, meeting, training program, or similar activity. Leisure and mealtimes are not considered time worked unless they are part of the seminar.

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76 Time spent by an employee traveling between the employee’s residence and the regular workplace is not work time and shall not be treated as hours worked. When an employee is assigned by his or her Department Director to travel outside of the City, time spent traveling between the employee’s home and assigned destination shall be treated as time worked, only to the extent that it exceeds the amount of time normally taken by the employee to travel between his or her residence and regular workplace. When an employee is assigned to travel outside the City, return the same day, and he or she utilizes public transportation, the time spent traveling between the employee’s home and the location of the public carrier (i.e., airport, bus station, train station) shall not be treated as time worked. However, time spent traveling to a final destination via public carrier is considered time worked.

Employees shall receive mileage and travel reimbursement in accordance with provisions outlined in the City’s Administrative Travel Policy.

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77 The City of Moreno Valley Personnel Rules & Regulations Drug and Alcohol-Free Workplace Policy

APPENDIX A

TESTING FOR ALCOHOL AND DRUGS

Toward reaching this goal of a drug and alcohol -free workplace, the City may conduct pre-employment drug or alcohol testing of applicants for City positions. Pre-employment drug or alcohol tests shall apply only to non-City employees; City employees who apply for another City position shall not be subject to pre-employment drug or alcohol tests. Any applicant who tests positive shall not be hired by the City.

The City also reserves the right to require than an existing employee undergo testing of the City determines that probable cause exists to believe that the employee is under the influence of any illegal drug or controlled substance, as identified in this Section. Employees who (1) refuse to submit to a drug or alcohol test immediately when requested by authorized City or law enforcement personnel; (2) refuse to submit to a search of personal properties if requested by law enforcement personnel; or (3) are “convicted” of a “criminal drug or alcohol statute” violation, shall be subject to the disciplinary procedures which are outlined in these Rules.

All City lockers, desks, cabinets, vehicles, phone voice mail, email, computer files, and disks are the property of the City and are subject to search without the employee’s consent by City management at any time with or without notice. Refusal to cooperate with a search may result in a disciplinary action, up to and including termination. Unless the Supervisors are directed otherwise by the Human Resources DirectorManager, employees will be given the opportunity to be present when the search is conducted.

In appropriate cases, such as a first offense, the City should make every effort to place an employee with an available employee assistance program or service for the purposes of rehabilitation, in- lieu of disciplinary action or criminal prosecution. If, in such cases, the employee refuses to attend an employee assistance program or service, he or she will be subject to the disciplinary procedures which are outlined in these Rules.

Any reports or complaints which are filed as a result of this Section or the “Drug and Alcohol -Free Workplace Policy” and are determined to be malicious, vexatious, or not in good faith, shall not be tolerated. In such cases, the complaining individual shall be subject to disciplinary action. This applies to all managers, supervisors, and other employees who file a report or complaint which relates to drug or alcohol use.

A. EMPLOYEE RESPONSIBILITIES

An employee shall:

1. Not report to work or be subject to duty (i.e., paid stand -by time) while the employee’s ability to perform his or her duties is materially impaired due to drug and/or alcohol use.

2. Not report to work with alcohol or impairing drugs (illegal drugs and prescription drugs without a prescription) in their systems or the odor of alcohol on their breath, or possess or utilize such substances while they are on duty or subject to duty or during meal periods or breaks.

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78 3. Not possess or use alcohol or impairing drugs (illegal drugs and prescription drugs without a prescription) during working hours or while on-call, on breaks, or during meal periods.

4. Not directly or through a third party sell, purchase or provide drugs and/or alcohol to any person, including any employee, while either employee or both employees are on duty or subject to duty.

5. Submit immediately to a drug and/or alcohol test when requested by an authorized City representative, who has probable cause to suspect drug or alcohol abuse or material impairment there from. The employee may request a representative when being tested for probable cause. The representative may be a bargaining unit representative or another employee of choice who shall be immediately available.

6. Before beginning work, notify his or her supervisor when taking any drug or medication (non-prescription or prescription), which may interfere with the safe and effective performance of duties or operation of City equipment. In the event there is a question regarding an employee’s ability to perform assigned duties safely and effectively while using such drugs, clearance from a qualified physician may be required before the employee is allowed to resume his or her regular duties.

7. Have the opportunity, within twenty-four (24) hours (or by the close of the next business day) of request by an authorized City representative, to provide verification of a current prescription for any potentially impairing drug or medication which is identified in a drug test. The prescription must be in the employee’s name.

8. Employees shall notify their supervisor of any criminal drug and/or alcohol statute conviction for a violation, no later than five (5) days after such conviction.

9. In the event that an employee suspects that his or her manager or supervisor is under the influence of drugs and/or alcohol, the employee may submit a written or oral complaint, which contains detailed evidence regarding the allegation of substance abuse to his or her Department Director or the Human Resources DirectorManager. Such complaints, if made in good faith, may be made without fear of reprisal. If the written or oral complaint establishes probable cause, the manager or supervisor may be requested to submit to a drug and/or alcohol test.

B. MANAGEMENT RESPONSIBILITIES

Managers and Supervisors shall:

1. Be responsible for enforcing this policy in a fair and consistent manner.

2. Work with the Human Resources Department to encourage employees to utilize an available employee assistance program when the employee’s job performance is deteriorating or unsatisfactory, the employee does not respond to supervisory remedies, or when a specific on-the-job incident is cause for concern. As the supervisor’s role is to monitor job performance, the supervisor should not attempt to diagnose an employee’s problem.

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79 3. Request through the Human Resources Department that an employee submit to a drug and/or alcohol test when a manager or supervisor has probable cause or a reasonable suspicion that an employee is impaired or under the influence of drugs or alcohol while on the job or subject to duty.

“Reasonable suspicion” is a belief based on objective facts sufficient to lead a reasonably prudent supervisor to suspect that an employee is under the influence of drugs and/or alcohol so that the employee’s ability to perform the functions of the job is impaired or so that the employee’s ability to perform his/her job safely is reduced.

For example, any of the following, alone or in combination, may constitute reasonable suspicion:

■ Slurred speech
■ Alcohol or other suspicious odor (i.e. marijuana on breath); ■ Unsteady walking and movement
■ An accident involving City property where it appears that the employee’s conduct may be at fault;
■ Physical or verbal altercation;
■ Wide and severe mood swings;
■ Blank, glassy-eyed stare;
■ Inability to perform work properly;
■ Behavior which is unusual for the employee;
■ Possession of drugs and/or alcohol in the workplace or on City property.

4. Work with Human Resources and document within forty-eight (48) hours of requesting an employee to submit to a drug and/or alcohol test, in writing, the facts constituting reasonable suspicion that the employee in question is impaired or under the influence of drugs and/or alcohol.

5. Remind the employee of the requirements and disciplinary consequences of this policy when encountering an employee who refuses an order to submit to a drug and/or alcohol analysis. Where there is reasonable suspicion that the employee is impaired, or under the influence of alcohol or drugs, the manager or supervisor shall require the employee to remain on the premises for a reasonable amount of time until an authorized City representative or law enforcement representative can arrange to transport the employee to a testing facility, or home in the event of the employee’s refusal to submit to a drug or alcohol test. Any time spent remaining on the premises at the request of a supervisor or manager or time spent for City -required drug and/or alcohol testing shall be considered work time and shall be paid for by the City.

6. Not confiscate prescription drugs or medications from an employee who has a valid prescription for such. The prescription must be in the employee’s name.

7. Deal with suspected offenders as discreetly, inconspicuously, and respectfully as possible.

8. Notify their Department Director or designee, and Human Resources, when they have probable cause to believe that an employee may have illegal drugs in his or her possession or in an area not jointly or fully controlled by the City. If the Department Director or designee concurs that there is probable cause to believe that an employee is in possession of illegal drugs, the manager or supervisor shall not physically search A.7.d
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80 employees or their personal possessions but should request that they remain on the premises until the appropriate law enforcement agency has arrived. Also, the Department Director or designee shall notify the Human Resources Department as soon as possible.

9. May search areas which are jointly or fully controlled by the City after conferring with the Human Resources Department. In the event such an area is occupied by a Peace Officer all searches shall be consistent with Government Code Section 3309 (Police Officer Bill of Rights).

10. Management shall not use authority under these rules to unlawfully harass, intimidate, or discriminate against employees.

C. ENFORCEMENT

Employees reasonably believed to be impaired, or under the influence of drugs and/or alcohol, shall be prevented from engaging in further work and shall be monitored for a r easonable time until he or she can be safely transported from the work site. In no event should the individual be allowed to operate a vehicle while impaired, including driving home from work.

Refusal to submit immediately to a drug and/or alcohol anal ysis when requested by City management or law enforcement personnel shall constitute insubordination and may be grounds for discipline up to and including termination.

D. PHYSICAL EXAMINATION AND PROCEDURE

A drug and/or alcohol test may be administered by the City for any substance which could impair an employee’s ability to effectively and safely perform the functions of his/her job. All testing (including the sample collection, chain of custody and laboratory services) shall be conducted in accordance with Substance Abuse and Mental Health Services Administration (SAMHSA) and Department of Health and Human Services approved procedures.

E. RESULTS OF DRUG AND/OR ALCOHOL ANALYSIS

Post-Employment Offer Medical Examination

A positive result from a drug and/or alcohol analysis may result in the applicant not being hired where the applicant’s use of drugs and/or alcohol could affect requisite job standard, duties or responsibilities.

If a drug screen is positive, and a result of the post -employment offer medical examination, the applicant must provide, within twenty-four (24) hours (or by the close of the next business day) of request, bona fide verification of a valid current prescription for the drug identified in the drug screen to the Human Resources Department. If the prescription is not in the applicant’s name or the applicant does not provide acceptable verification, or if the drug is one that is likely to impair the applicant’s ability to perform the job duties, the applicant may not be hired.

During Medical Examinations or Drug and/or Alcohol Tests

A positive result from a drug and/or alcohol analysis may result in disciplinary action, up to and including discharge.

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81 If the drug screen is positive, the employee must provide, within twenty-four (24) hours (or by the close of the next business day) of request, bona fide verification of a valid prescription for the drug identified in the drug screen, to the Human Resources Department. The prescription must be in the employee’s name. If the employee does not provide acceptable verification of a valid prescription, or if the prescription is not in the employee’s name, or if the employee has not previously notified his or her supervisor, the employee will be subject to disciplinary action, up to and including discharge.

If a drug and/or alcohol test is positive, the City shall conduct an investigation to gather all the facts. The decision to discipline or discharge will be carried out in conformance with this section.

F. CONFIDENTIALITY

Laboratory reports or test results shall not appear in an employee’s general personnel folder.

Information of this nature will be contained in a separate, confidential medical folder that will be securely kept under the control of the Human Resources Director Manager. The reports or test results may be disclosed to City management on a strictly need-to-know basis and to the tested employee upon request.

SUPPLEMENT TO THE DRUG AND ALCOHOL-FREE WORKPLACE POLICY; CONTROLLED SUBSTANCES AND ALCOHOL USE AND TESTING POLICY; AND PROCEDURE PURSUANT TO

THE DEPARTMENT OF TRANSPORTATION REGULATIONS

Effective January 1, 1996, the City of Moreno Valley must comply with the United States Department of Transportation regulations implementing the Federal Omnibus Transportation Employee Testing Act of 1991 and subsequent revisions. Specifically, the City must comply with the regulations of the Federal Motor Carried Safety Administration (FMCSA). Adoption of a policy is one of the City’s obligations under the regulations. Where applicable to the City, the requirements of those regulations are reflected in this policy. This policy sets forth the rights and obligations of covered employees. If you are an employee covered under these new requirements, you should familiarize yourself with the Policy provisions BECAUSE COMPLIANCE WITH THIS POLICY IS A CONDITION OF YOUR EMPLOYMENT.

In addition, employees are required to comply with the applicable provisions of the supplement to the Drug and Alcohol-Free Workplace Policy.

A. EMPLOYEE QUESTIONS

The regulations required that employers designate a person to answer employee questions about drug and/or alcohol testing. Employees shall refer any questions regarding his or her rights and obligations under the new regulations to the Designated Employer Representative (DER) which is the Human Resources DirectorManager or designee for this federally mandated program.

B. COVERED EMPLOYEES

Overall, the regulations cover drivers of commercial motor vehicles. A driver is any person who operates a commercial motor vehicle on a full-time, casual, intermittent, as needed, or occasional basis. Employees in these job classifications may be required to drive commercial motor vehicles at least on an occasional basis.

Therefore, employees in those job classifications (and applicants for such positions) are considered a covered employee subject to the provisions of this policy. For the purposes of the A.7.d
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82 post-employment offer medical examination, the term “driver” includes persons applying for employment in a posi tion requiring the driving of a commercial motor vehicle on at least an occasional basis.

New employees or employees shall be given a copy of this policy at the time they commence employment with the City. All covered employees currently employed by the City at the time this policy is adopted shall be given a copy thereof within ten (10) days of its adoption. All covered employees will also be asked to sign the Acknowledgement / Receipt Form indicating receipt of a copy of this policy. This policy shall be posted immediately and was effective on January 1, 1996.

C. COVERED COMMERCIAL VEHICLES

The regulations cover drivers of the following commercial motor vehicles:

1. A vehicle with a gross combination weight of at least 26,001 pounds inclusive of a towed unit with a gross vehicle weight rating of more than 10,000 pounds

2. A vehicle with a gross vehicle weight of at least 26,001 pounds

3. A vehicle designed to transport sixteen (16) or more passengers, including the driver; or

4. A vehicle used to transport those hazardous materials found in the Hazardous Materials Transportation Act

D. SAFETY-SENSITIVE FUNCTIONS

The performance of any of the following on-duty functions by a covered employee in connection with that employee’s operation, or scheduled operation, of a commercial motor vehicle is considered to be a safety-sensitive function.

1. All time at a carrier or shipper, plant, terminal, facility, or other property, waiting to be dispatched, unless the driver has been relieved from duty by the employer.

2. All time inspecting equipment such as brakes, steering mechanism, lights, tires, horn, windshield wipers, mi rrors, or coupling devices; or otherwise inspecting, servicing, or conditioning any commercial motor vehicle.

3. All time spent at the driving controls of a commercial motor vehicle.

4. All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth.

5. All time loading or unloading a vehicle, supervising or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded.

6. All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle, or time spent performing driver requirements relating to accidents.

E. PROHIBITED CONDUCT

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83 Covered employees may not have a measurable amount in their system or be in possession of controlled substances or alcohol during any work hours. Further, the regulations specifically prohibit certain conduct prior to performing and while performing safety-sensitive functions. The following conduct is prohibited and may result in discipline, up to and including termination:

1. Reporting for duty or remaining on duty that requires the performance of safety-sensitive functions while having an alcohol concentration level of 0.04 or greater.

2. Performing a safety-sensitive function within four (4) hours after using alcohol.

3. Being on duty or operating a vehicle, as described in Section C, while possessing alcohol.

4. Using or possessing alcohol while performing a safety-sensitive function.

5. Reporting for duty or remaining on duty that requires the performance of safety-sensitive functions when the employee has used any controlled substances, except if the use is pursuant to the instructions of a physician who has advised the employee (who in turn must notify his/her supervisor) that the substance does not adversely affect the employee’s ability to safely operate a vehicle.

6. Reporting for duty or remaining on duty that requires the performance of safety-sensitive functions if the employee tests positive for controlled substances.

7. Refusing to submit to any alcohol or controlled substances test required by this Policy. A covered employee who refuses to submit to a required drug/alcohol test shall be treated in the same manner as an employee who tested 0.04 percent or greater on an alcohol test or tested positively on a controlled substance test.

8. A refusal to submit to an alcohol or controlled substances test required by this Policy includes, but is not limited to:

• A refusal to provide a urine sample drug test.

• An inability to provide a urine sample within the three (3) hour allowed time without a valid medical explanation.

• A refusal to complete and sign the breath alcohol testing form, or otherwise to cooperate with the testing process in a way that prevents the completion of the test.

• An inability to provide breath or to provide an adequate amount of breath without a valid medical explanation.

• Tampering with, attempting to adulterate, or substituting the urine specimen or collection procedure.

• Not reporting to the collection site in the time allotted by the supervisor or manager who directs the employee to be tested.

• Leaving the scene of an accident without authorization from a supervisor or manager (who, in conjunction with the Human Resources Department, shall make A.7.d
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84 a determination whether to send the employee for a post -accident drug and/or alcohol test), unless the employee has a valid reason for not obtaining such authorization.

9. Consuming alcohol during the eight (8) hours immediately following an accident, unless the covered employee has been informed that his/her actions have been discounted as a contributing factor, or if the employee has been tested.

10. Use of prescribed drugs are not in direct violation of the City’s policy, however inappropriate use or prescribed use that may substantially impair job performance, alter behavior, and/or create a risk to the health and safety of the employee or others, is in direct violation of the City's policy.

In addition to the above prohibitions, employees are reminded of their obligations under the Federal Drug Free Workplace Action of 1988.

Covered employees are also reminded that they shall inform their supervisors of any over the counter or prescription medication prior to engaging in any safety-sensitive function.

F. CONSEQUENCES FOR EMPLOYEES FOUND TO HAVE ALCOHOL CONCENTRATION LEVELS OF 0.02 OR GREATER BUT LESS THAN 0.04
An employee whose alcohol test indicates an alcohol concentration level between 0.02 and 0.04 shall be removed from his/her safety-sensitive position for at least twenty-four (24) hours. Such an employee may be subject to discipline up to and including termination. The City shall then retest the employee. Before the employee may be returned to his/her safety -sensitive position, the employee’s alcohol concentration must indicate a concentration below 0.02 percent.

G. CIRCUMSTANCES UNDER WHICH DRUG AND/OR ALCOHOL TESTING WILL BE IMPOSED

ON COVERED EMPLOYEES

1. Post-Employment Offer Testing

a. All applicants (whether by initial application or in connection with a transfer) for positions involving the performance of safety-sensitive functions shall be required to submit to post-employment offer/pre -duty drug testing. Applicants will not be hired for or transferred to a safety-sensitive position if they do not pass the test or if they refuse to consent to a drug/alcohol test.

2. Post-Accident Testing

a. Post-accident drug and alcohol testing shall be conducted on employees following an accident involving injury(s) and/or repair costs.

b. Post-accident alcohol tests shall be administered within two (2) hours following an accident and no test may be administered after eight (8) hours. A post-accident drug test shall be conducted within thirty-two (32) hours following the accident.

3. Post-Accident Testing (urine sample)

a. Conducted after accidents on safety-sensitive employees who have been in an accident involving a human fatality; or a citation has been issued in one of the following situations:

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85 i. There has been bodily injury with the need for immediate medical attention away from the scene, or
ii. There has been disabling damage to any motor vehicle requiring tow away. (Refer to Federal Motor Carrier Safety Regulations, sections 391.113 and 391.117).

Following an accident, the employee shall remain available for drug and/or alcohol testing, or may be deemed to have refused to submit to testing. This rule does not require the delay of necessary medical attention for injured people following an accident, nor does it prohibit the employee from leaving the scene to obtain assistance or necessary emergency medical care.

4. Random Testing

Covered employees will be subject to random alcohol and drug testing as follows:

A random alcohol test will be administered just prior to the employee performing a safety sensitive function (i.e.driving), while the employee is performing a safety -sensitive function, or just after the employee has stopped performing a safety-sensitive function. At least ten (10) percent of the total number of consortium covered employees will be subject to random alcohol testing per year.

At least twenty-five (25) percent of the total number of consortium covered employees will be subject to random drug testing per year. A covered employee may be subjected to drug testing even on a day in which the employee is not expected to perform a safety sensitive function. To ensure that the process is in fact random, all covered employees, whether or not they have been chosen for testing in the past, will remain in the pool of employees for each subsequent period. This procedure assures that the probability of any individual being selected each period is always the same, whether or not the individual was selected in previous period.

On the date an employee is selected for random drug and/or alcohol testing, his/her supervisor will verify he/she is on the list of those to be tested.

5. Reasonable Suspicion Testing
“Reasonable suspicion” means that the trained supervis or believes that the actions, appearance, speech, body odors, or conduct of an on-duty employee are indicative of the use of drugs or alcohol. The witness must directly observe the behavior. Hearsay or second-hand information is not sufficient cause to require an employee to submit to a drug and/or alcohol test. The determination that a reasonable suspicion exists to require an employee to undergo an alcohol concentration test must be based on short-term specific, objective, contemporaneous, articulable facts concerning the behavior, appearance, speech, or body odors of the employee. The determination must be based upon observations of the trained supervisor making the determination and may not be based upon hearsay.

The trained supervisor may not rely on long-term signs, such as absenteeism or tardiness, to support the need for a reasonable suspicion test. The trained supervisor witnessing the impairment must document the specific observations under which the reasonable suspicion is based.

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86 The reasonable suspicion alcohol test will be administered within two (2) hours of the observation. If not, the employer must provide written documentation as to why the test was not promptly conducted. No test may be administered after eight (8) hours following the observation.

To ensure that supervisors are trained to make reasonable suspicion determinations, supervisors vested with the authority to demand a reasonable suspicion drug and/or alcohol test will attend at least one hour of training on alcohol misuse and at least one hour of training on controlled substance use. The training will cover the physical, behavioral, speech, and performance indicators of probable alcohol misuse and use of controlled substances.

Any reports or complaints which are filed as a result of this section and are determined to be malicious, vexatious or not in good faith, shall be subject to disciplinary action. This applies to all managers, supervisors, and other employees who file a repor t or complaint which relates to alcohol use.

6. Return to Duty/Follow-up Testing

A covered employee who has violated any of the prohibitions of this Policy must submit to a return-to-duty test before he/she may be returned to a position requiring the performance of safety-sensitive functions. The test result must indicate an alcohol concentration of less than 0.02 percent or a verified negative result on a controlled substances test. In addition, because studies have shown that the relapse rate is highest during the first year of recover, the employee will be subject to follow -up testing, which is separate from the random testing obligation. The employee will be subject at least six (6) unannounced drug and/or alcohol tests during the first year back to the safety-sensitive position following the violation.

A substance abuse professional can direct additional testing during this period or for an additional period up to a maximum of sixty (60) months from the date the employee returns to duty. The Substance Abuse Professional can terminate the requirement for the follow- up testing in excess of the minimum at any time, if the Substance Abuse Professional determines that additional testing is no longer necessary and is supported by the employer. Follow- up testing may include tests for other substances beyond the employee’s initial positive test of alcohol and/or drug use when the Substance Abuse Professional has reason to suspect other drug or alcohol use during the follow-up period.

H. PROCEDURES TO BE USED FOR DETECTION OF DRUGS AND ALCOHOL

1. Alcohol Testing

Alcohol testing shall be conducted by using an evidential breath testing devise (EBT) approved by the National Highway Traffic Safety Administration. Non- EBT devices may be used for initial screening tests.

A screening test shall be conducted first. This initial screening may be accomplished using a saliva test kit. If the result is an alcohol concentration level of less than 0.02 percent, the test is considered a negative test. If the alcohol concentration level is 0.02 percent or more, a second confirmation test using the EBT shall be conducted.

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87 The procedures that shall be utilized by the lab for collection and testing of the specimen are attached hereto as Appendix “B”.

2. Drug Testing

Drug testing is a two- stage process. First, a screening test is performed. If it is positive for one or more drugs, then a confirmation test is performed for each identified drug using gas chromatography/mass spectrometry (GC/MS) analysis. The GC/MS confirmation ensures that over -the-counter medications or pre parations are not reported as positive results.

All urine specimens are analyzed under the 5 panel drug categories as specified in Part 40 of the DOT policy.

Drug testing will be conducted pursuant to the procedures set forth in Appendix “C”

I. REFUSAL TO SUBMIT TO A DRUG AND/OR ALCOHOL TEST

As set forth in this Policy, a covered employee who refuses to submit to any required drug and/or alcohol testing shall be treated in the same manner as an employee who tested 0.04 or greater on an alcohol test or tested positively on a controlled substances test.

A job applicant who refuses to consent to a drug and/or alcohol test will be denied employment with the City of Moreno Valley. An employee’s failure to submit to drug and/or alcohol testing required by the City for any reason may result in dis ciplinary action, up to and including termination.

Where there is reasonable suspicion that the employee is then under the influence of drugs and/or alcohol, the manager or supervisor shall arrange for the employee to be safely transported home after the testing. An employee shall not be permitted to transport him/herself.

J. CONSEQUENCES OF FAILING A DRUG AND/OR ALCOHOL TEST

It is the employee’s responsibility to inform the City if he/she has a substance abuse problem and needs assistance to solve the problem, prior to taking (and possibly failing) the drug and/or alcohol test.

A positive result from a drug or alcohol test may result in disciplinary action, up to and including termination in accordance with this policy.

If a covered employee is not terminated, the employee:

1. Must be removed from performing any safety-sensitive functions.

2. Must submit to an examination by a substance abuse professional. Upon a determination by the substance abuse professional, the employee may be required to undergo treatment to cure his/her drug or alcohol abuse. The City is not required to pay for this treatment

3. May not be returned to his/her former safety-sensitive position until the employee submits to a return-to-duty controlled substance and/or alcohol test (depending on which test the A.7.d
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88 employee failed) that indicates an alcohol concentration level of less than 0.02 percent or a negative result on a controlled substances test.

4. Shall be required to submit to unannounced follow -up testing after he/she has been returned to his/her safety-sensitive position.

K. ALCOHOL MISUSE OVERVIEW

A drug is any chemical substance that produces physical, mental, emotional or behavioral change in the user. Alcohol is a drug. It is a central nervous system depressant that slows the body’s functions. For some people, the use of alcohol can become addictive. The body develops a tolerance for alcohol, thus needing more of the drug to achieve the same effects. Once addicted to alcohol, the body experiences withdrawal symptoms when alcohol is not present in the bloodstream. Alcohol addiction, or alcoholism, is a disease. If lef t untreated, alcoholism is progressive as the damage to the body continues, and if unchecked may be ultimately fatal.

Alcohol misuse, alcohol abuse and alcoholism affect an individual’s work performance. Alcohol, even in very small amounts, affects the user’s judgment, reflexes, thinking ability, coordination, and attention. Alcohol is particularly dangerous when an individual needs to make a decision and act in an emergency or unfamiliar situation. Alcohol in a person’s bloodstream affects one’s ability to operate a vehicle or complex machinery, and to perform any safety -sensitive related tasks.

Coming to work with a “hangover” also affects an employee’s ability to perform. Hangover symptoms may include diminished clarity in thinking, tremors that reduce fine motor coordination and flu-like feelings that decrease alertness and well-being.

Alcohol misuse, alcohol abuse and alcoholism also affect an individual’s personal and family life.

Heavy alcohol drinkers have more illness and medical conditions requiring treatment. Financial and legal complications from excessive drinking are common problems. In the late stages of alcoholism, the individual’s life is centered on alcohol; family, job, friends (except drinking buddies) are unimportant and ignored.

The following are indicators that alcohol may be a problem in an individual’s life:

• Excessive use of Annual Leave because of heavy drinking or hangover.

• Monday and Friday absences from work; days before and after holidays.

• Making repeated promises to family/friends to “cut down” or stop drinking.

• Needing increasing amounts of alcohol to “feel good” or “get high.”

• Morning shakes or tremors that are relieved by taking a drink.

• Being arrested for drunk driving.

• Refusing to participate in leisure activities where alcohol is unavailable.

• Experience periods of “blackout” when drinking (not remembering some events or situations that occurred while drinking).

• Mood swings and unreasonable resentments towards others.

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89 ALCOHOL FACT SHEET

Alcohol is a socially acceptable drug that has been consumed throughout the world for centuries. It is considered a recreational beverage when consumed in moderation for enjoyment and relaxation during social gatherings. However, when consumed primarily for its physical or mood- altering effects, it is a substance of abuse. As a depressant, it slows down physical responses and progressively impairs mental functions.

A. SIGNS AND SYMPTOMS OF ALCOHOL USE

1. IMMEDIATE EFFECTS OF ALCOHOL
• Odor of alcohol on breath

• Initial stimulation followed by depressed nervous system.

• Flushed skin

• Glazed appearance of eyes

• Slowed reaction rate

• Slurred speech

• Dulled mental processes

• Lack of Coordination

(Note: Except for the odor, these are general signs and symptoms of any depressant substance.)

2. CHRONIC AND LONG-TERM HEALTH EFFECTS

The chronic consumption of alcohol that averages three or more servings per day of an alcoholic beverage over time may result in the following health hazards: (one serving of beer is 12 oz.; one serving of wine is 6 oz., and one serving of 80 proof liquor is13 oz.)

• Nutritional deficiencies and sleeping difficulties

• Impaired short-term memory and the inability to concentrate

• Brain and nervous system damage

• Liver damage

• Digestive problems (gastric ulcers)

• Higher likelihood of stroke, coronary problems
• Disease of the pancreas and kidneys

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90 • Birth defects in children of heavy -drinking women (up to 54 percent of all birth defects are alcohol related)
• Physical and psychological dependence (up to 10 percent of all people who drink alcohol become dependent on alcohol and can be termed “alcoholic.”)

• Increased cancer of the mouth, tongue, pharynx, esophagus, rectum, breast, and malignant melanoma

3. ALCOHOL’S EFFECTS ON SOCIETY

• Two-thirds of all homicides are committed by people who drink prior to the crime.

• Two to three percent of the driving population is legally drunk at any one time. This rate is doubled at night and on weekends.

• Two-thirds of all Americans will be involved in an alcohol -related vehicle accident during their lifetime.

• The rate of separation and divorce in families with alcohol dependency problems is seven times the national average.

• Forty percent of family court cases have alcohol-related problems.

• Alcoholics are 15 times more likely to commit suicide than other segments of the population.

4. WORKPLACE ISSUES

• It takes one hour for the average person (150 pounds) to process one serving of an alcoholic beverage through the body.

• Impairment in coordination and judgment can be objectively measured with as little as two drinks in the body.

• A person who is legally intoxicated is six times more likely to have an accident than a person who is sober.

5. CONFIDENTIALITY PROCEDURES FOR INTERNAL CONTROL

Laboratory reports or test results shall not appear in an employee’s general personnel file.

The Human Resources Department will keep information of this nature under their control in a separate confidential medical file. Supervisors, managers, and other staff with such knowledge are not to discuss or disclose the results of any employee’s drug and/or alcohol tests with other employees, except under approved reasons as delineated by City policy.

The Human Resources DirectorManager, or designee, may disclose reports or test results to City management on a strictly need- to-know basis and to the tested employee upon request.

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91 Employee’s confidentiality is also protected with regard to disclosure by supervisors of any over the counter or prescribed medica tions, when the employee has notified the supervisor of such use as mandated by this policy.

The City may disclose test results without the employee’s consent only when:

a. The information is compelled by law or by judicial or administrative process b. The information has been placed at issue by the employee in a formal dispute between the employee and the City
c. The information is necessary to administer an employee benefit plan; or d. The information is needed by medical personnel for the diagnosis or treatment of the employee who is unable to authorize disclosure.

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92 City of Moreno Valley Personnel Rules & Regulations Drug and Alcohol-Free Workplace Policy

APPENDIX B

Each employer shall establish an employee education and training program for all covered employees including:

A. EDUCATION

The education component shall include display and distribution to every covered employee of informational material for employee assistance, if available.

B. TRAINING

1. Covered employees. Covered employees must receive at least sixty (60) minutes of training on the effects and consequences of prohibited drug use, including alcohol; on personal health, safety, and the work environment; and on the signs and symptoms that may indicate prohibited drug abuse.

2. Supervisors. Supervisors and/or other company officers authorized by the employer to make reasonable suspicion determinations shall receive at least sixty (60) minutes of training on the physical, behavioral, and performance indicators of probable drug use, including alcohol, and at least sixty (60) minutes of training on the physical, behavioral, speech, and performance indicators of probable alcohol misuse.

The local governing board of the employer or operator shall adopt an anti-drug and alcohol misuse policy statement. The statement must be made available to each covered employee, and shall include the following:

a. The identity of the person, office, branch and/or position designated by the employer to answer employee questions about the employer’s anti -drug use and alcohol misuse programs.

b. The categories of employees who are subject to the provisions of this part.

c. Specific information concerning the behavior and conduct prohibited by this part.

d. The specific circumstances under which a covered employee will be tested for prohibited drugs and/or alcohol misuse under this part.

e. The procedures that will be used to test for the presence of illegal drugs or alcohol misuse, protect the employee and the integrity of the drug and alcohol testing process, safeguard the validity of the test results and ensure the test results are attributed to the correct covered employee.

f. The requirement that a covered employee submit to drug and/or alcohol testing administered in accordance with this part.

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93 g. A description of the kind of behavior that constitutes a refusal to take a drug and/or alcohol test, and a statement that such a refusal constitutes a violation of the employer’s policy.

h. The consequences for a covered employee who has a verified positive drug or confirmed alcohol test result with an alcohol concentration of 0.04 or greater, or who refuses to submit to a test under this part, including the mandatory requirements that the covered employee be removed immediately from his or her safety -sensitive function and be evaluated by a substance abuse professional, as required by 49 CFR part 40.

i. The consequences, as set forth in FTA Part 655.35 of subpart D, for a covered employee who is found to have an alcohol concentration of 0.02 or greater but less than 0.04.

j. The employer shall inform each covered employee if it implements elements of an anti -drug use or alcohol misuse program that are not required by this part. An employer may not impose requirements that are inconsistent with, contrary to, or frustrate the provisions of this part.

Each employer shall provide written notice to every covered employee, and to representatives of employee organizations, of the employer’s anti-drug and alcohol misuse policies and procedures.

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94 The City of Moreno Valley Personnel Rules & Regulations Drug and Alcohol-Free Workplace Policy

APPENDIX C

A. ALCOHOL TESTING PROCEDURES

All testing will be conducted in accordance with alcohol testing procedures as required by 49 CFR.40 using the following procedures:

1. The employee arrives at the testing site.

2. If the employee does not arrive at the designated time for testing, the supervisor or designee will be contacted for instructions.

3. The I.D. of the employee to be tested is verified by examining a photo I.D. If the I.D. cannot be established, the Breath Alcohol Technician (BAT) will attempt to notify the employee’s supervisor to establish a positive I.D. If that is not possible, the process stops.

4. If the employee being tested requests it, the Breath Alcohol Technician (BAT) should present his/her I.D.

5. Once the employee’s I.D. is established, Step 1 of the United States Department of transportation Breath Alcohol Testing Form (DOT) will be completed.

6. The employee will complete Step 2 on the DOT form, signing the certification. If the employee refuses to sign; it is regarded as a refusal to take the test.

7. The employee shall be tested for alcohol using a saliva test kit or screening alcohol breath test. If test results are negative on this screening test, a copy of the DOT form will be completed noting the results, and a copy provided to the employee. One will be forwarded to the supervisor, and one will be retained by the BAT.

8. If the screening test indicates an alcohol level greater than 0.02, an EBT test is required as follows:

a. The employee and BAT shall read the sequential test number displayed on the Evidential Breath Testing (EBT) device for the test.

b. The employee will open an individually sealed mouthpiece in view of the BAT and attach it to the EBT according to instructions.

c. The employee will blow forcefully into the mouthpiece for at least six seconds or until the EBT indicates that an adequate amount of breath has been obtained.

d. The BAT completes Step 3 of the DOT testing form.

e. The employee will sign Step 4 of the DOT testing form stating that the information on the form is accurate and that the employee must not perform A.7.d
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95 safety-sensitive duties or operate heavy equipment if the results are 0.02 or greater.

f. If the test results are less than 0.02 on this test, a copy of the form will be provided to the employee. The test process is completed; and a copy will be forwarded to supervisor and one will be retained by the BAT. If the test results are greater than

0.02 on this test, an EBT confirmation test will be conducted as follows:

i. The BAT will explain that a confirmation test will be conducted.

ii. The employee must stay in the room observed for a fifteen (15) minute waiting period. During this period, the employee may not eat, drink, or put any object or substance into his/her mouth.

iii. The confirmation test will be conducted no less than fifteen ( 15) minutes after the initial EBT test, but within thirty (30) minutes of the completion of the initial list.

iv. The confirmation test will be completed according to Steps H -M of this procedure.

v. If the result of the confirmation test is different from the EBT screening test, the confirmation test will be considered the accurate result.

vi. If the results are still greater than or equal to 0.02 on the confirmation test, the BAT will contact the employee’s supervisor for further instructions before releasing the employee from the test site.

vii. Employees with a reading of 0.02 or more are not to drive or engage in any safety-sensitive operations until further notice from their supervisor and in accordance with this policy.

viii. All results will be transmitted in conformity to confidentiality procedures outlined below.

B. DRUG TESTING PROCEDURES

1. The urine specimen will be split into two bottles labeled as “primary” and “split” specimen.

Both bottles will be sent to the lab

2. If the urinalysis of the primary specimen tests positive for the presence of illegal, controlled substances, the employee has 72 hours to request that the split specimen be analyzed by a different certified lab

3. The urine sample will be tested for the 5 panel drug categories as specified in Part 40 of the DOT policy

4. If the test is positive for one or more drugs, a confirmation test will be performed using gas chromatography/mass spectrometry analysis

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96 5. All drug test results will be reviewed and interpreted by a physician before they are reported to the employee and then to the City

6. With all positive drug tests, the physician (a.k.a. medical review officer [MRO]) will first contact the employee to determine if there is an alternative medical explanation for the positive test result. If documentation is provided and the MRO determines that there was a legitimate medical use for the prohibited drug, the test result may be reported to the City as “negative.”
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97 The City of Moreno Valley Personnel Rules & Regulations Drug and Alcohol-Free Workplace Policy

APPENDIX D

REASONABLE SUSPICION OBSERVATION FORM
(STRICTLY CONFIDENTIAL)

_______
EMPLOYEE NAME: DAY/TIME OF INCIDENT:

_______
SUPERVISOR #1 NAME: SUPERVISOR #2 NAME:
(Optional) (Optional)

The following checklist is to be completed when an incident has occurred which provides reasonable suspicion that an employee is under the influence of a prohibited drug substance or alcohol. The supervisor(s) note all pertinent behavior and physical signs or symptoms, which lead you to reasonable belief that the employee has recently used or is under the influence of a prohibited substance. Mark each applicable item on this form and any additional facts or circumstances, which you have noted.

A. NATURE OF THE INCIDENT/CAUSE FOR SUSPICION

1. Observed/reported possession or use of a prohibited substance

2. Apparent drug or alcohol intoxication

3. Observed abnormal or erratic behavior

4. Arrest or conviction for drug-related offense

5. Evidence of tampering on a previous drug test

6. Other (e.g., flagrant violation of safety regulations, serious misconduct, fighting or argumentative/abusive language, refusal of supervisor instruction, unauthorized absence on the job). Please specify.

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

B. UNUSUAL BEHAVIOR

1. Verbal abusiveness

2. Physical abusiveness

3. Extreme aggressiveness or agitation

4. Withdrawal, depression, mood changes, or unresponsiveness

5. Inappropriate verbal response to questioning or instruction

6. Other erratic or inappropriate behavior (e.g., hallucinations, disorientation, excessive euphoria, confusion). Please specify.

____________________________________________________________________

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98 ____________________________________________________________________

____________________________________________________________________ C. PHYSICAL SIGNS OR SYMPTOMS

1. Possessing, dispensing, or using controlled substance.

2. Slurred or incoherent speech.

3. Unsteady gait or other loss of physical control; poor coordination.

4. Dilated or constricted pupils or unusual eye movements.

5. Bloodshot or watery eyes.

6. Extreme fatigue or sleeping on the job.

7. Excessive sweating or clamminess to the skin.

8. Flushed or very pale face.

9. Highly excited or nervous.

10. Nausea or vomiting.

11. Odor of alcohol.

12. Odor of marijuana.

13. Dry mouth (frequent swallowing/lip wetting).

14. Dizziness or fainting.

15. Shaking hands or body tremors/twitching.

16. Irregular or difficult breathing.

17. Runny sores or sores around nostrils.

18. Inappropriate wearing of sunglasses.

19. Puncture marks or “tracks”.

20. Other (Please specify.)

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

D. WRITTEN SUMMARY

Please summarize the facts and circumstances of the incident, employee response, supervisor actions, and any other pertinent information not previously noted. Please note the date, times, and location of reasonable cause testing or note if employee refused test. Attach additional sheets as needed.

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

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99 Signature of Supervisor #1 Date/Time Signature of Supervisor #2 Date/Time

The City of Moreno Valley Personnel Rules & Regulations Drug and Alcohol-Free Workplace Policy

APPENDIX E

I. THE CITY OF MORENO VALLEY DRUG AND ALCOHOL PROGRAM MANAGER (DPMA) AND

DESIGNATED EMPLOYER REPRESENTATIVE (DER)

The City of Moreno Valley has designated the Human Resources DirectorManager, or designee, as the Drug and Alcohol Program Manager (DAPM), and as the Designated Employer Representative (DER) to answer questions about the City of Moreno Valley’s anti-drug and alcohol misuse programs.

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TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Accountant I NE C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Accountant I I PAM C24
Annual 78,648.04 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 108,030.83 110,731.50 Monthly 6,554.00 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,002.57 9,227.63 Hourly

37.8116 39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 51.9379 53.2363 Accounting Assistant NE C14
Annual 48,282.77 50,696.88 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 66,321.22 67,979.18 Monthly 4,023.56 4,224.74 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,526.77 5,664.93 Hourly

23.2129 24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 31.8852 32.6823 Accounting Technician NE C17
Annual 55,893.35 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 76,775.09 78,694.51 Monthly 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,397.92 6,557.88 Hourly

26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 36.9111 37.8339 Accounts Payable Supervisor NE C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Administrative Assistant NE C16 Annual 53,231.82 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 73,119.07 74,946.98 Monthly 4,435.99 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,093.26 6,245.58 Hourly

25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 35.1534 36.0322 Animal Care Technician NE C11
Annual 41,708.46 43,793.98 45,983.60 48,282.83 50,696.88 53,231.78 55,893.34 57,290.69 58,722.98 Monthly 3,475.71 3,649.50 3,831.97 4,023.57 4,224.74 4,435.98 4,657.78 4,774.22 4,893.58 Hourly

20.0521 21.0548 22.1075 23.2129 24.3735 25.5922 26.8718 27.5436 28.2322 Animal Care Technician Supervisor PAM C21
Annual 67,939.00 71,335.89 74,902.67 78,647.71 82,580.16 86,709.17 91,044.72 93,320.86 95,653.79 Monthly 5,661.58 5,944.66 6,241.89 6,553.98 6,881.68 7,225.76 7,587.06 7,776.74 7,971.15 Hourly

32.6630 34.2961 36.0109 37.8114 39.7020 41.6871 43.7715 44.8658 45.9874 Animal Control Officer NE C15
Annual 50,696.98 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 69,637.36 71,378.32 Monthly 4,224.75 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,803.11 5,948.19 Hourly

24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 33.4795 34.3165 Animal Rescue Coordinator NE C11 Annual 41,708.46 43,793.98 45,983.60 48,282.83 50,696.88 53,231.78 55,893.34 57,290.69 58,722.98 Monthly 3,475.71 3,649.50 3,831.97 4,023.57 4,224.74 4,435.98 4,657.78 4,774.22 4,893.58 Hourly

20.0521 21.0548 22.1075 23.2129 24.3735 25.5922 26.8718 27.5436 28.2322 Animal Services Assistant NE C10
Annual 39,722.42 41,708.58 43,793.98 45,983.60 48,282.83 50,696.88 53,231.78 54,562.56 55,926.62 Monthly 3,310.20 3,475.72 3,649.50 3,831.97 4,023.57 4,224.74 4,435.98 4,546.88 4,660.55 Hourly

19.0973 20.0522 21.0548 22.1075 23.2129 24.3735 25.5922 26.2320 26.8878 Animal Services Dispatcher NE C10
Annual 39,722.42 41,708.58 43,793.98 45,983.60 48,282.83 50,696.88 53,231.78 54,562.56 55,926.62 Monthly 3,310.20 3,475.72 3,649.50 3,831.97 4,023.57 4,224.74 4,435.98 4,546.88 4,660.55 Hourly

19.0973 20.0522 21.0548 22.1075 23.2129 24.3735 25.5922 26.2320 26.8878 Animal Services Division Manager DMG C30 Annual 105,396.15 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 144,771.95 148,391.15 Monthly 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,064.33 12,365.93 Hourly 50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 69.6019 71.3419

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023
GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 296
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Animal Services Field Supervisor PAM C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Animal Services License Inspector NE C11
Annual 41,708.46 43,793.98 45,983.60 48,282.83 50,696.88 53,231.78 55,893.34 57,290.69 58,722.98 Monthly 3,475.71 3,649.50 3,831.97 4,023.57 4,224.74 4,435.98 4,657.78 4,774.22 4,893.58 Hourly

20.0521 21.0548 22.1075 23.2129 24.3735 25.5922 26.8718 27.5436 28.2322 Animal Services Office Supervisor PAM C21
Annual 67,939.00 71,335.89 74,902.67 78,647.71 82,580.16 86,709.17 91,044.72 93,320.86 95,653.79 Monthly 5,661.58 5,944.66 6,241.89 6,553.98 6,881.68 7,225.76 7,587.06 7,776.74 7,971.15 Hourly

32.6630 34.2961 36.0109 37.8114 39.7020 41.6871 43.7715 44.8658 45.9874 Applications & Data Base Administrator PAM C29
Annual 100,377.24 105,396.10 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 137,878.21 141,325.18 Monthly 8,364.77 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,489.85 11,777.10 Hourly

48.2583 50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 66.2876 67.9448 Applications Analyst PAM C25
Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 Assistant to the City Manager PAM C24
Annual 78,648.04 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 108,030.83 110,731.50 Monthly 6,554.00 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,002.57 9,227.63 Hourly

37.8116 39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 51.9379 53.2363 Assistant Crossing Guard Supervisor NE C05 Annual 32,679.73 32,679.73 34,313.76 36,029.55 36,029.55 37,831.04 37,831.04 39,722.59 39,722.59 Monthly 2,723.31 2,723.31 2,859.48 3,002.46 3,002.46 3,152.59 3,152.59 3,310.22 3,310.22 Hourly

15.7114 16.4970 16.4970 17.3219 17.3219 18.1880 18.1880 19.0974 19.0974 Assistant Engineer PAM C25 Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 Assistant Network Administrator PAM C26
Annual 86,709.47 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 119,103.92 122,081.44 Monthly 7,225.79 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 9,925.33 10,173.45 Hourly 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 57.2615 58.6930 Assistant Planner PAM C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Associate Engineer I PAM C28
Annual 95,597.35 100,377.26 105,396.10 110,665.98 116,199.20 122,009.26 128,109.70 131,312.48 134,595.34 Monthly 7,966.45 8,364.77 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 10,942.71 11,216.28 Hourly

45.9603 48.2583 50.6712 53.2048 55.8650 58.6583 61.5912 63.1310 64.7093 Associate Engineer II PAM C29 Annual 100,377.24 105,396.10 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 137,878.21 141,325.18 Monthly 8,364.77 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,489.85 11,777.10 Hourly

48.2583 50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 66.2876 67.9448 Associate Planner PAM C25
Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 297
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Audio Visual Technician NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly 28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Banquet Facility Representative PAM C19
Annual 61,622.57 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 84,644.35 86,760.54 Monthly 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,053.70 7,230.05 Hourly

29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 39.7019 40.6944 41.7118 Building Safety Supervisor PAM C27
Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 Building Division Manager / Building Official DMG C34
Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Building Inspector I I NE C24
Annual 78,648.04 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 108,030.83 110,731.50 Monthly 6,554.00 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,002.57 9,227.63 Hourly

37.8116 39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 51.9379 53.2363 Business License Liaison NE C16
Annual 53,231.82 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 73,119.07 74,946.98 Monthly 4,435.99 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,093.26 6,245.58 Hourly

25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 35.1534 36.0322 Cable Television Producer NE C15 Annual 50,696.98 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 69,637.36 71,378.32 Monthly 4,224.75 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,803.11 5,948.19 Hourly

24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 33.4795 34.3165 Child Care Assistant GRA CC06
Annual 29,680.14 2,246.40 32,054.56 32,054.56 38,962.56 40,910.69 42,956.16 45,103.97 47,359.10 Monthly 2,473.35 187.20 2,671.21 2,671.21 3,246.88 3,409.22 3,579.68 3,758.66 3,946.59 Hourly

15.4108 16.1814 16.9905 17.8400 18.7320 19.6686 20.6520 21.6846 22.7688 Child Care Instructor I GRA CC09
Annual 34,881.20 36,625.26 38,456.50 40,379.25 42,398.30 44,518.24 46,744.26 47,912.80 49,110.67 Monthly 2,906.77 3,052.11 3,204.71 3,364.94 3,533.19 3,709.85 3,895.36 3,992.73 4,092.56 Hourly

16.7698 17.6083 18.4887 19.4131 20.3838 21.4030 22.4732 23.0350 23.6109 Child Care Instructor II GRA CC10
Annual 37,671.90 39,555.57 41,533.44 43,610.11 45,790.58 48,080.03 50,484.10 51,746.24 53,040.00 Monthly 3,139.33 3,296.30 3,461.12 3,634.18 3,815.88 4,006.67 4,207.01 4,312.19 4,420.00 Hourly

18.1115 19.0171 19.9680 20.9664 22.0147 23.1154 24.2712 24.8780 25.5000 Child Care Program Manager GRA C16
Annual 53,231.82 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 73,119.07 74,946.98 Monthly 4,435.99 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,093.26 6,245.58 Hourly

25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 35.1534 36.0322 Child Care Site Supervisor GRA C14
Annual 48,282.77 50,696.88 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 66,321.22 67,979.18 Monthly 4,023.56 4,224.74 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,526.77 5,664.93 Hourly

23.2129 24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 31.8852 32.6823 Code & Neighborhood Services Division Manager DMG C30
Annual 105,396.15 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 144,771.95 148,391.15 Monthly 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,064.33 12,365.93 Hourly

50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 69.6019 71.3419 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 298
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Code Compliance Officer I NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Code Compliance Officer I I NE C20
Annual 64,703.73 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 86,708.96 88,876.74 91,098.59 Monthly 5,391.98 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,225.75 7,406.40 7,591.55 Hourly

31.1076 32.6629 34.2960 36.0108 37.8113 39.7019 41.6870 42.7292 43.7974 Community Enhancement Division Manager DMG C30
Annual 105,396.15 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 144,771.95 148,391.15 Monthly 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,064.33 12,365.93 Hourly

50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 69.6019 71.3419 Community Enhancement Supervisor PAM C23
Annual 74,902.84 78,647.92 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 102,886.58 105,458.70 Monthly 6,241.90 6,553.99 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,573.88 8,788.23 Hourly

36.0110 37.8115 39.7021 41.6872 43.7716 45.9602 48.2582 49.4647 50.7013 Community Enhancement Officer I NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Community Enhancement Officer II NE C20 Annual 64,703.73 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 86,708.96 88,876.74 91,098.59 Monthly 5,391.98 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,225.75 7,406.40 7,591.55 Hourly

31.1076 32.6629 34.2960 36.0108 37.8113 39.7019 41.6870 42.7292 43.7974 Community Services Assistant Coordinator NE C08 Annual 36,029.56 37,831.04 39,722.59 41,708.78 43,794.19 45,983.81 48,283.04 49,490.06 50,727.25 Monthly 3,002.46 3,152.59 3,310.22 3,475.73 3,649.52 3,831.98 4,023.59 4,124.17 4,227.27 Hourly

17.3219 18.1880 19.0974 20.0523 21.0549 22.1076 23.2130 23.7933 24.3881 Community Services Coordinator NE C10 Annual 39,722.42 41,708.58 43,793.98 45,983.60 48,282.83 50,696.88 53,231.78 54,562.56 55,926.62 Monthly 3,310.20 3,475.72 3,649.50 3,831.97 4,023.57 4,224.74 4,435.98 4,546.88 4,660.55 Hourly

19.0973 20.0522 21.0548 22.1075 23.2129 24.3735 25.5922 26.2320 26.8878 Community Services Superintendent PAM C23
Annual 74,902.84 78,647.92 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 102,886.58 105,458.70 Monthly 6,241.90 6,553.99 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,573.88 8,788.23 Hourly

36.0110 37.8115 39.7021 41.6872 43.7716 45.9602 48.2582 49.4647 50.7013 Community Services Supervisor PAM C19
Annual 61,622.57 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 84,644.35 86,760.54 Monthly 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,053.70 7,230.05 Hourly

29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 39.7019 40.6944 41.7118 Construction Inspector NE C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Construction Inspector Supervisor PAM C25
Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 Crossing Guard Supervisor NE C07 Annual 34,313.76 36,029.55 37,831.04 39,722.59 41,708.78 43,794.19 45,983.81 47,133.42 48,311.74 Monthly 2,859.48 3,002.46 3,152.59 3,310.22 3,475.73 3,649.52 3,831.98 3,927.79 4,025.98 Hourly

16.4970 17.3219 18.1880 19.0974 20.0523 21.0549 22.1076 22.6603 23.2268 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 299
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Deputy City Clerk NE C17
Annual 55,893.35 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 76,775.09 78,694.51 Monthly 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,397.92 6,557.88 Hourly

26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 36.9111 37.8339 Deputy City Manager DMG C30
Annual 105,396.15 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 144,771.95 148,391.15 Monthly 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,064.33 12,365.93 Hourly

50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 69.6019 71.3419 Deputy Finance Director DMG C34
Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Economic Development Division Manager DMG C30
Annual 105,396.15 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 144,771.95 148,391.15 Monthly 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,064.33 12,365.93 Hourly

50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 69.6019 71.3419 Electric Utility Chief Engineer PAM C34
Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Electric Utility Division Manager DMG C36 Annual 158,875.52 166,819.33 175,160.34 183,918.38 193,114.27 202,770.05 212,908.59 218,231.31 223,687.15 Monthly 13,239.63 13,901.61 14,596.70 15,326.53 16,092.86 16,897.50 17,742.38 18,185.94 18,640.60 Hourly

76.3825 80.2016 84.2117 88.4223 92.8434 97.4856 102.3599 104.9189 107.5419 Electric Utility Program Coordinator PAM C24
Annual 78,648.04 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 108,030.83 110,731.50 Monthly 6,554.00 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,002.57 9,227.63 Hourly

37.8116 39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 51.9379 53.2363 Emergency Management & Volunteer Services Program
Manager
DMG C30
Annual 105,396.15 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 144,771.95 148,391.15 Monthly 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,064.33 12,365.93 Hourly

50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 69.6019 71.3419 Emergency Management & Volunteer Services Program
Specialist
NE C16
Annual 53,231.82 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 73,119.07 74,946.98 Monthly 4,435.99 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,093.26 6,245.58 Hourly

25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 35.1534 36.0322 Engineering Division Manager/Assistant City Engineer DMG C34 Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Engineering Technician I I NE C21 Annual 67,939.00 71,335.89 74,902.67 78,647.71 82,580.16 86,709.17 91,044.72 93,320.86 95,653.79 Monthly 5,661.58 5,944.66 6,241.89 6,553.98 6,881.68 7,225.76 7,587.06 7,776.74 7,971.15 Hourly

32.6630 34.2961 36.0109 37.8114 39.7020 41.6871 43.7715 44.8658 45.9874 Enterprise Systems Administrator PAM C31 Annual 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 148,302.96 152,010.56 155,810.93 Monthly 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,358.58 12,667.55 12,984.24 Hourly

53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 71.2995 73.0820 74.9091 Equipment Operator NE C17
Annual 55,893.35 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 76,775.09 78,694.51 Monthly 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,397.92 6,557.88 Hourly

26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 36.9111 37.8339 Maximum
STEPS Hire RateGRADE
A.7.e
Packet Pg. 300
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Executive Assistant I NE C19
Annual 61,622.57 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 84,644.35 86,760.54 Monthly 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,053.70 7,230.05 Hourly

29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 39.7019 40.6944 41.7118 Exec Assistant to Mayor & City Council PAM C21
Annual 67,939.00 71,335.89 74,902.67 78,647.71 82,580.16 86,709.17 91,044.72 93,320.86 95,653.79 Monthly 5,661.58 5,944.66 6,241.89 6,553.98 6,881.68 7,225.76 7,587.06 7,776.74 7,971.15 Hourly

32.6630 34.2961 36.0109 37.8114 39.7020 41.6871 43.7715 44.8658 45.9874 Facilities Maintenance Mechanic NE C15
Annual 50,696.98 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 69,637.36 71,378.32 Monthly 4,224.75 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,803.11 5,948.19 Hourly

24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 33.4795 34.3165 Facilities Maintenance Worker NE C13
Annual 45,983.58 48,282.83 50,696.88 53,231.78 55,893.34 58,688.03 61,622.50 63,163.15 64,742.29 Monthly 3,831.97 4,023.57 4,224.74 4,435.98 4,657.78 4,890.67 5,135.21 5,263.60 5,395.19 Hourly

22.1075 23.2129 24.3735 25.5922 26.8718 28.2154 29.6262 30.3669 31.1261 Financial Resources Division Manager DMG C33
Annual 127,888.23 134,282.72 140,996.96 148,046.91 155,449.22 163,221.76 171,382.85 175,667.44 180,059.15 Monthly 10,657.35 11,190.23 11,749.75 12,337.24 12,954.10 13,601.81 14,281.90 14,638.95 15,004.93 Hourly

61.4847 64.5590 67.7870 71.1764 74.7352 78.4720 82.3956 84.4555 86.5669 Fleet & Facilities Maintenance Supervisor PAM C27
Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 Geographic Information System Administrator PAM C29 Annual 100,377.24 105,396.10 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 137,878.21 141,325.18 Monthly 8,364.77 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,489.85 11,777.10 Hourly

48.2583 50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 66.2876 67.9448 Geographic Information System / Application Analyst PAM C25 Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 Geographic Information System Specialist NE C21
Annual 67,939.00 71,335.89 74,902.67 78,647.71 82,580.16 86,709.17 91,044.72 93,320.86 95,653.79 Monthly 5,661.58 5,944.66 6,241.89 6,553.98 6,881.68 7,225.76 7,587.06 7,776.74 7,971.15 Hourly

32.6630 34.2961 36.0109 37.8114 39.7020 41.6871 43.7715 44.8658 45.9874 Grant Program Manager PAM C27
Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 Human Resources Analyst PAM C24
Annual 78,648.04 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 108,030.83 110,731.50 Monthly 6,554.00 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,002.57 9,227.63 Hourly

37.8116 39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 51.9379 53.2363 Human Resources Division Manager DMG C34
Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Information Technology Technician NE C20 Annual 64,703.73 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 86,708.96 88,876.74 91,098.59 Monthly 5,391.98 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,225.75 7,406.40 7,591.55 Hourly

31.1076 32.6629 34.2960 36.0108 37.8113 39.7019 41.6870 42.7292 43.7974 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 301
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Landscape Services Inspector NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Landscape Services Supervisor PAM C25
Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 Lead Facilities Maintenance Worker NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Lead Maintenance Worker NE C19 Annual 61,622.57 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 84,644.35 86,760.54 Monthly 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,053.70 7,230.05 Hourly

29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 39.7019 40.6944 41.7118 Lead Parks Maintenance Worker NE C15
Annual 50,696.98 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 69,637.36 71,378.32 Monthly 4,224.75 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,803.11 5,948.19 Hourly

24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 33.4795 34.3165 Lead Traffic Signing / Marking Technician NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Lead Vehicle / Equip Technician NE C19
Annual 61,622.57 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 84,644.35 86,760.54 Monthly 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,053.70 7,230.05 Hourly

29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 39.7019 40.6944 41.7118 Maintenance & Operations Division Manager DMG C31
Annual 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 148,302.96 152,010.56 155,810.93 Monthly 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,358.58 12,667.55 12,984.24 Hourly

53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 71.2995 73.0820 74.9091 Maintenance Worker I NE C12
Annual 43,793.79 45,983.39 48,282.62 50,696.67 53,231.57 55,893.14 58,687.82 60,155.06 61,658.90 Monthly 3,649.48 3,831.95 4,023.55 4,224.72 4,435.96 4,657.76 4,890.65 5,012.92 5,138.24 Hourly

21.0547 22.1074 23.2128 24.3734 25.5921 26.8717 28.2153 28.9207 29.6437 Maintenance Worker I I NE C15
Annual 50,696.98 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 69,637.36 71,378.32 Monthly 4,224.75 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,803.11 5,948.19 Hourly

24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 33.4795 34.3165 Management Aide NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Management Analyst PAM C24
Annual 78,648.04 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 108,030.83 110,731.50 Monthly 6,554.00 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,002.57 9,227.63 Hourly

37.8116 39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 51.9379 53.2363 Management Assistant PAM C22 Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 302
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Media & Communications Division Manager DMG C33
Annual 127,888.23 134,282.72 140,996.96 148,046.91 155,449.22 163,221.76 171,382.85 175,667.44 180,059.15 Monthly 10,657.35 11,190.23 11,749.75 12,337.24 12,954.10 13,601.81 14,281.90 14,638.95 15,004.93 Hourly

61.4847 64.5590 67.7870 71.1764 74.7352 78.4720 82.3956 84.4555 86.5669 Network Administrator PAM C31
Annual 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 148,302.96 152,010.56 155,810.93 Monthly 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,358.58 12,667.55 12,984.24 Hourly

53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 71.2995 73.0820 74.9091 Network & Systems Specialist PAM C24 Annual 78,648.04 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 108,030.83 110,731.50 Monthly 6,554.00 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,002.57 9,227.63 Hourly

37.8116 39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 51.9379 53.2363 Paralegal NE C20 Annual 64,703.73 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 86,708.96 88,876.74 91,098.59 Monthly 5,391.98 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,225.75 7,406.40 7,591.55 Hourly

31.1076 32.6629 34.2960 36.0108 37.8113 39.7019 41.6870 42.7292 43.7974 Park Ranger NE C16
Annual 53,231.82 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 73,119.07 74,946.98 Monthly 4,435.99 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,093.26 6,245.58 Hourly

25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 35.1534 36.0322 Parking Control Officer NE C12
Annual 43,793.79 45,983.39 48,282.62 50,696.67 53,231.57 55,893.14 58,687.82 60,155.06 61,658.90 Monthly 3,649.48 3,831.95 4,023.55 4,224.72 4,435.96 4,657.76 4,890.65 5,012.92 5,138.24 Hourly

21.0547 22.1074 23.2128 24.3734 25.5921 26.8717 28.2153 28.9207 29.6437 Parks & Community Services Deputy Director DMG C31
Annual 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 148,302.96 152,010.56 155,810.93 Monthly 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,358.58 12,667.55 12,984.24 Hourly

53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 71.2995 73.0820 74.9091 Parks Maintenance Superintendent PAM C27
Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 Parks Maintenance Supervisor PAM C23 Annual 74,902.84 78,647.92 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 102,886.58 105,458.70 Monthly 6,241.90 6,553.99 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,573.88 8,788.23 Hourly

36.0110 37.8115 39.7021 41.6872 43.7716 45.9602 48.2582 49.4647 50.7013 Parks Maintenance Worker NE C12
Annual 43,793.79 45,983.39 48,282.62 50,696.67 53,231.57 55,893.14 58,687.82 60,155.06 61,658.90 Monthly 3,649.48 3,831.95 4,023.55 4,224.72 4,435.96 4,657.76 4,890.65 5,012.92 5,138.24 Hourly

21.0547 22.1074 23.2128 24.3734 25.5921 26.8717 28.2153 28.9207 29.6437 Payroll Supervisor PAM C26
Annual 86,709.47 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 119,103.92 122,081.44 Monthly 7,225.79 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 9,925.33 10,173.45 Hourly

41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 57.2615 58.6930 Permit Technician NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Planning Division Manager / Official DMG C34
Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Maximum
STEPS Hire RateGRADE
A.7.e
Packet Pg. 303
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Principal Accountant PAM C28
Annual 95,597.35 100,377.26 105,396.10 110,665.98 116,199.20 122,009.26 128,109.70 131,312.48 134,595.34 Monthly 7,966.45 8,364.77 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 10,942.71 11,216.28 Hourly

45.9603 48.2583 50.6712 53.2048 55.8650 58.6583 61.5912 63.1310 64.7093 Principal Engineer DMG C33
Annual 127,888.23 134,282.72 140,996.96 148,046.91 155,449.22 163,221.76 171,382.85 175,667.44 180,059.15 Monthly 10,657.35 11,190.23 11,749.75 12,337.24 12,954.10 13,601.81 14,281.90 14,638.95 15,004.93 Hourly

61.4847 64.5590 67.7870 71.1764 74.7352 78.4720 82.3956 84.4555 86.5669 Principal Engineer / City Traffic Engineer DMG C33
Annual 127,888.23 134,282.72 140,996.96 148,046.91 155,449.22 163,221.76 171,382.85 175,667.44 180,059.15 Monthly 10,657.35 11,190.23 11,749.75 12,337.24 12,954.10 13,601.81 14,281.90 14,638.95 15,004.93 Hourly

61.4847 64.5590 67.7870 71.1764 74.7352 78.4720 82.3956 84.4555 86.5669 Principal Planner PAM C33 Annual 127,888.23 134,282.72 140,996.96 148,046.91 155,449.22 163,221.76 171,382.85 175,667.44 180,059.15 Monthly 10,657.35 11,190.23 11,749.75 12,337.24 12,954.10 13,601.81 14,281.90 14,638.95 15,004.93 Hourly

61.4847 64.5590 67.7870 71.1764 74.7352 78.4720 82.3956 84.4555 86.5669 Public Information & Intergovernmental Relations Officer PAM C28 Annual 95,597.35 100,377.26 105,396.10 110,665.98 116,199.20 122,009.26 128,109.70 131,312.48 134,595.34 Monthly 7,966.45 8,364.77 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 10,942.71 11,216.28 Hourly

45.9603 48.2583 50.6712 53.2048 55.8650 58.6583 61.5912 63.1310 64.7093 Public Safety Contracts Administrator DMG C30
Annual 105,396.15 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 144,771.95 148,391.15 Monthly 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,064.33 12,365.93 Hourly

50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 69.6019 71.3419 Purchasing Division Manager DMG C32
Annual 118,965.97 124,914.19 131,159.81 137,717.84 144,603.68 151,833.97 159,425.76 163,411.46 167,496.78 Monthly 9,913.83 10,409.52 10,929.98 11,476.49 12,050.31 12,652.83 13,285.48 13,617.62 13,958.07 Hourly

57.1952 60.0549 63.0576 66.2105 69.5210 72.9971 76.6470 78.5632 80.5273 Recreation Program Leader NE C06
Annual 32,679.73 34,313.76 36,029.55 37,831.04 39,722.59 41,708.78 43,794.19 44,889.10 46,011.26 Monthly 2,723.31 2,859.48 3,002.46 3,152.59 3,310.22 3,475.73 3,649.52 3,740.76 3,834.27 Hourly

15.7114 16.4970 17.3219 18.1880 19.0974 20.0523 21.0549 21.5813 22.1208 Recycling Specialist NE C16
Annual 53,231.82 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 73,119.07 74,946.98 Monthly 4,435.99 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,093.26 6,245.58 Hourly

25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 35.1534 36.0322 Security Guard NE C08
Annual 36,029.56 37,831.04 39,722.59 41,708.78 43,794.19 45,983.81 48,283.04 49,490.06 50,727.25 Monthly 3,002.46 3,152.59 3,310.22 3,475.73 3,649.52 3,831.98 4,023.59 4,124.17 4,227.27 Hourly

17.3219 18.1880 19.0974 20.0523 21.0549 22.1076 23.2130 23.7933 24.3881 Senior Accountant PAM C25 Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 Senior Administrative Assistant NE C17
Annual 55,893.35 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 76,775.09 78,694.51 Monthly 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,397.92 6,557.88 Hourly

26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 36.9111 37.8339 Senior Applications Analyst PAM C27
Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 304
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Senior Code Compliance Officer PAM C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Senior Community Enhancement Officer PAM C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Senior Construction Inspector PAM C23
Annual 74,902.84 78,647.92 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 102,886.58 105,458.70 Monthly 6,241.90 6,553.99 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,573.88 8,788.23 Hourly

36.0110 37.8115 39.7021 41.6872 43.7716 45.9602 48.2582 49.4647 50.7013 Senior Deputy City Clerk NE C21
Annual 67,939.00 71,335.89 74,902.67 78,647.71 82,580.16 86,709.17 91,044.72 93,320.86 95,653.79 Monthly 5,661.58 5,944.66 6,241.89 6,553.98 6,881.68 7,225.76 7,587.06 7,776.74 7,971.15 Hourly

32.6630 34.2961 36.0109 37.8114 39.7020 41.6871 43.7715 44.8658 45.9874 Senior Electrical Engineer PAM C31
Annual 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 148,302.96 152,010.56 155,810.93 Monthly 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,358.58 12,667.55 12,984.24 Hourly

53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 71.2995 73.0820 74.9091 Senior Engineer, P.E. PAM C31 Annual 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 141,240.94 148,302.96 152,010.56 155,810.93 Monthly 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,770.08 12,358.58 12,667.55 12,984.24 Hourly

53.2048 55.8650 58.6583 61.5912 64.6708 67.9043 71.2995 73.0820 74.9091 Senior Engineering Technician NE C23
Annual 74,902.84 78,647.92 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 102,886.58 105,458.70 Monthly 6,241.90 6,553.99 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,573.88 8,788.23 Hourly

36.0110 37.8115 39.7021 41.6872 43.7716 45.9602 48.2582 49.4647 50.7013 Senior Equipment Operator NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Senior Graphics Designer NE C19
Annual 61,622.57 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 84,644.35 86,760.54 Monthly 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,053.70 7,230.05 Hourly

29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 39.7019 40.6944 41.7118 Senior Human Resources Analyst PAM C27
Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 Senior Landscape Services Inspector PAM C20
Annual 64,703.73 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 86,708.96 88,876.74 91,098.59 Monthly 5,391.98 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,225.75 7,406.40 7,591.55 Hourly

31.1076 32.6629 34.2960 36.0108 37.8113 39.7019 41.6870 42.7292 43.7974 Senior Management Analyst PAM C27 Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 Senior Office Assistant NE C13 Annual 45,983.58 48,282.83 50,696.88 53,231.78 55,893.34 58,688.03 61,622.50 63,163.15 64,742.29 Monthly 3,831.97 4,023.57 4,224.74 4,435.98 4,657.78 4,890.67 5,135.21 5,263.60 5,395.19 Hourly 22.1075 23.2129 24.3735 25.5922 26.8718 28.2154 29.6262 30.3669 31.1261 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 305
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Senior Parking Control Officer NE C14
Annual 48,282.77 50,696.88 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 66,321.22 67,979.18 Monthly 4,023.56 4,224.74 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,526.77 5,664.93 Hourly

23.2129 24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 31.8852 32.6823 Senior Parks Maintenance Technician NE C19
Annual 61,622.57 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 84,644.35 86,760.54 Monthly 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,053.70 7,230.05 Hourly

29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 39.7019 40.6944 41.7118 Senior Payroll Technician NE C18
Annual 58,688.10 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 78,647.50 80,613.73 82,629.04 Monthly 4,890.68 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,553.96 6,717.81 6,885.75 Hourly

28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 37.8113 38.7566 39.7255 Senior Permit Technician NE C20 Annual 64,703.73 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 86,708.96 88,876.74 91,098.59 Monthly 5,391.98 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,225.75 7,406.40 7,591.55 Hourly

31.1076 32.6629 34.2960 36.0108 37.8113 39.7019 41.6870 42.7292 43.7974 Senior Planner PAM C27 Annual 91,045.02 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 122,008.85 125,059.17 128,185.62 Monthly 7,587.09 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 10,167.40 10,421.60 10,682.14 Hourly

43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 58.6581 60.1246 61.6277 Senior Telecomm Technician NE C22 Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Senior Traffic Signal Technician PAM C23 Annual 74,902.84 78,647.92 82,580.37 86,709.38 91,044.93 95,597.22 100,377.06 102,886.58 105,458.70 Monthly 6,241.90 6,553.99 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,573.88 8,788.23 Hourly

36.0110 37.8115 39.7021 41.6872 43.7716 45.9602 48.2582 49.4647 50.7013 Special Districts Division Manager DMG C34 Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Storekeeper NE C14 Annual 48,282.77 50,696.88 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 66,321.22 67,979.18 Monthly 4,023.56 4,224.74 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,526.77 5,664.93 Hourly

23.2129 24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 31.8852 32.6823 Strategic Initiatives Manager DMG C34 Annual 137,479.90 144,353.87 151,571.47 159,149.95 167,107.41 175,462.77 184,236.00 188,841.95 193,562.93 Monthly 11,456.66 12,029.49 12,630.96 13,262.50 13,925.62 14,621.90 15,353.00 15,736.83 16,130.24 Hourly

66.0961 69.4009 72.8709 76.5144 80.3401 84.3571 88.5750 90.7894 93.0591 Street Maintenance Supervisor PAM C25 Annual 82,580.36 86,709.38 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 113,432.38 116,268.26 Monthly 6,881.70 7,225.78 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,452.70 9,689.02 Hourly

39.7021 41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 54.5348 55.8982 Telecommunications Engineer / Administrator PAM C29
Annual 100,377.24 105,396.10 110,665.98 116,199.20 122,009.26 128,109.70 134,515.26 137,878.21 141,325.18 Monthly 8,364.77 8,783.01 9,222.17 9,683.27 10,167.44 10,675.81 11,209.61 11,489.85 11,777.10 Hourly

48.2583 50.6712 53.2048 55.8650 58.6583 61.5912 64.6708 66.2876 67.9448 Telecommunications Technician NE C20
Annual 64,703.73 67,938.83 71,335.68 74,902.46 78,647.50 82,579.95 86,708.96 88,876.74 91,098.59 Monthly 5,391.98 5,661.57 5,944.64 6,241.87 6,553.96 6,881.66 7,225.75 7,406.40 7,591.55 Hourly

31.1076 32.6629 34.2960 36.0108 37.8113 39.7019 41.6870 42.7292 43.7974 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 306
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF

CITY OF MORENO VALLEY

SALARY SCALE - CAREER POSITIONS
EFFECTIVE 07/08/2023

TITLE GRP

A B C D E F G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Traffic Operations Supervisor PAM C26
Annual 86,709.47 91,044.93 95,597.22 100,377.06 105,395.89 110,665.78 116,198.99 119,103.92 122,081.44 Monthly 7,225.79 7,587.08 7,966.44 8,364.76 8,782.99 9,222.15 9,683.25 9,925.33 10,173.45 Hourly

41.6872 43.7716 45.9602 48.2582 50.6711 53.2047 55.8649 57.2615 58.6930 Traffic Signal Technician NE C22
Annual 71,336.00 74,902.88 78,648.13 82,580.58 86,709.58 91,045.14 95,597.42 97,987.34 100,436.96 Monthly 5,944.67 6,241.91 6,554.01 6,881.72 7,225.80 7,587.10 7,966.45 8,165.61 8,369.75 Hourly

34.2962 36.0110 37.8116 39.7022 41.6873 43.7717 45.9603 47.1093 48.2870 Traffic Signing & Marking Tech I NE C13
Annual 45,983.58 48,282.83 50,696.88 53,231.78 55,893.34 58,688.03 61,622.50 63,163.15 64,742.29 Monthly 3,831.97 4,023.57 4,224.74 4,435.98 4,657.78 4,890.67 5,135.21 5,263.60 5,395.19 Hourly

22.1075 23.2129 24.3735 25.5922 26.8718 28.2154 29.6262 30.3669 31.1261 Traffic Signing & Marking Tech I I NE C15
Annual 50,696.98 53,231.78 55,893.34 58,688.03 61,622.50 64,703.60 67,938.83 69,637.36 71,378.32 Monthly 4,224.75 4,435.98 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,803.11 5,948.19 Hourly

24.3735 25.5922 26.8718 28.2154 29.6262 31.1075 32.6629 33.4795 34.3165 Vehicle / Equipment Technician NE C17
Annual 55,893.35 58,688.03 61,622.50 64,703.60 67,938.83 71,335.68 74,902.46 76,775.09 78,694.51 Monthly 4,657.78 4,890.67 5,135.21 5,391.97 5,661.57 5,944.64 6,241.87 6,397.92 6,557.88 Hourly

26.8718 28.2154 29.6262 31.1075 32.6629 34.2960 36.0108 36.9111 37.8339 GRADE Maximum
STEPS Hire Rate
A.7.e
Packet Pg. 307
Attachment: salary-schedule-career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF TITLE GRP GRADE Minimum Maximum
Assistant City Manager (Development Services) EMG 106 7.5% Above 105 Annual 177,644.64 282,931.61 Monthly 14,803.72 23,577.63
Hourly 85.4061 136.0248
Assistant City Manager (Administration) / EMG 106 7.5% Above 105 Annual 177,644.64 282,931.61 Chief Financial Officer/ Treasurer Monthly 14,803.72 23,577.63 Hourly 85.4061 136.0248
City Clerk EMG 101 Annual 123,740.02 197,078.47
Monthly 10,311.67 16,423.21
Hourly 59.4904 94.7493
City Council Member ELE
City Manager CMG 109 Annual 252,935.65 402,846.01
Monthly 21,077.97 33,570.50
Hourly 121.6037 193.6760
Community Development Director EMG 104 7.5% Above 103 Annual 153,721.83 244,829.97 Monthly 12,810.15 20,402.50
Hourly 73.9047 117.7067
Economic Development Director EMG 104 7.5% Above 103 Annual 153,721.83 244,829.97 Monthly 12,810.15 20,402.50
Hourly 73.9047 117.7067
Parks & Community Services Director EMG 104 7.5% Above 103 Annual 153,721.83 244,829.97 Monthly 12,810.15 20,402.50
Hourly 73.9047 117.7067
Public Works Director / City Engineer EMG 105 7.5% Above 104 Annual 165,251.02 263,192.04 Monthly 13,770.92 21,932.67
Hourly 79.4476 126.5346

CITY OF MORENO VALLEY

SALARY SCALE - EXECUTIVE POSITIONS
EFFECTIVE 07/08/2023
Set by Vote/Ord
Per contract
Description
A.7.f
Packet Pg. 308
Attachment: salary-schedule-exec (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF TITLE

AB CD EF G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%
Alternate Crossing Guard PTNC05 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590 Community Services Assistant Coordinator PTNC08 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590 Crossing Guard PTNC05 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590 Fire Prevention Tech PTNC07 Annual 36,758.29 38,596.21 40,526.02 42,552.32 44,679.93 46,913.93 49,259.63 50,491.12 51,753.40 Monthly 3,063.19 3,216.35 3,377.17 3,546.03 3,723.33 3,909.49 4,104.97 4,207.59 4,312.78 Hourly

17.6723 18.5559 19.4837 20.4578 21.4807 22.5548 23.6825 24.2746 24.8814 Graphics Aide PTNC06 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590 Intern I PTNC08 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590 Intern I I PTNC10 Annual 36,259.14 38,072.10 39,975.70 41,974.49 44,073.21 46,276.87 48,590.72 49,805.49 51,050.62 Monthly 3,021.60 3,172.68 3,331.31 3,497.87 3,672.77 3,856.41 4,049.23 4,150.46 4,254.22 Hourly

17.4323 18.3039 19.2191 20.1800 21.1890 22.2485 23.3609 23.9449 24.5436 Laborer PTNC10 Annual 36,259.14 38,072.10 39,975.70 41,974.49 44,073.21 46,276.87 48,590.72 49,805.49 51,050.62 Monthly 3,021.60 3,172.68 3,331.31 3,497.87 3,672.77 3,856.41 4,049.23 4,150.46 4,254.22 Hourly

17.4323 18.3039 19.2191 20.1800 21.1890 22.2485 23.3609 23.9449 24.5436 Media Assistant PTNC08 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590 Office Aide PTNC05 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590 Planning Commissioner PTNC99 Annual
Monthly
Hourly
Recreation Aide PTNC05 Annual 35,986.43 37,785.75 39,675.04 41,658.79 43,741.73 45,928.82 48,225.26 49,430.89 50,666.66 Monthly 2,998.87 3,148.81 3,306.25 3,471.57 3,645.14 3,827.40 4,018.77 4,119.24 4,222.22 Hourly

17.3012 18.1662 19.0745 20.0283 21.0297 22.0812 23.1852 23.7649 24.3590

CITY OF MORENO VALLEY

SALARY SCALE - PART TIME NON-CAREER
EFFECTIVE 07/08/2023
GRADE Maximum
STEPS Hire Rate
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Attachment: salary-schedule-pt non career (5968 : APPROVAL OF SUCCESSOR MEMORANDA OF TITLE

AB CD EF G H I

5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2.5% 2.5%

CITY OF MORENO VALLEY

SALARY SCALE - PART TIME NON-CAREER
EFFECTIVE 07/08/2023
GRADE Maximum
STEPS Hire Rate
Animal Care Technician PTNCC11 Annual 36,231.29 38,042.85 39,944.99 41,942.24 44,039.36 46,241.32 48,553.39 49,767.22 51,011.41 Monthly 3,019.27 3,170.24 3,328.75 3,495.19 3,669.95 3,853.44 4,046.12 4,147.27 4,250.95 Hourly

17.4189 18.2898 19.2043 20.1645 21.1728 22.2314 23.3430 23.9266 24.5247 Animal Services Assistant PTNCC10 Annual 36,231.29 38,042.85 39,944.99 41,942.24 44,039.36 46,241.32 48,553.39 49,767.22 51,011.41 Monthly 3,019.27 3,170.24 3,328.75 3,495.19 3,669.95 3,853.44 4,046.12 4,147.27 4,250.95 Hourly

17.4189 18.2898 19.2043 20.1645 21.1728 22.2314 23.3430 23.9266 24.5247 Community Ambassador PTNCC11 Annual 41,942.31 44,039.43 46,241.40 48,553.47 50,981.14 53,530.20 56,206.71 57,611.87 59,052.17 Monthly 3,495.19 3,669.95 3,853.45 4,046.12 4,248.43 4,460.85 4,683.89 4,800.99 4,921.01 Hourly

20.1646 21.1728 22.2314 23.3430 24.5102 25.7357 27.0225 27.6980 28.3905 Community Enhancement Officer PTNCC18 Annual 48,553.24 50,980.90 53,529.95 56,206.44 59,016.77 61,967.61 65,065.99 66,692.64 68,359.95 Monthly 4,046.10 4,248.41 4,460.83 4,683.87 4,918.06 5,163.97 5,422.17 5,557.72 5,696.66 Hourly

23.3429 24.5100 25.7356 27.0223 28.3734 29.7921 31.2817 32.0638 32.8654 Office Assistant PTNCC11 Annual 36,231.29 38,042.85 39,944.99 41,942.24 44,039.36 46,241.32 48,553.39 49,767.22 51,011.41 Monthly 3,019.27 3,170.24 3,328.75 3,495.19 3,669.95 3,853.44 4,046.12 4,147.27 4,250.95 Hourly

17.4189 18.2898 19.2043 20.1645 21.1728 22.2314 23.3430 23.9266 24.5247 Parking Control Officer PTNCC12 Annual 36,231.29 38,042.85 39,944.99 41,942.24 44,039.36 46,241.32 48,553.39 49,767.22 51,011.41 Monthly 3,019.27 3,170.24 3,328.75 3,495.19 3,669.95 3,853.44 4,046.12 4,147.27 4,250.95 Hourly

17.4189 18.2898 19.2043 20.1645 21.1728 22.2314 23.3430 23.9266 24.5247 Senior Administrative Asst PTNCC17 Annual 46,241.25 48,553.31 50,980.97 53,530.02 56,206.52 59,016.85 61,967.69 63,516.88 65,104.81 Monthly 3,853.44 4,046.11 4,248.41 4,460.84 4,683.88 4,918.07 5,163.97 5,293.07 5,425.40 Hourly

22.2314 23.3429 24.5101 25.7356 27.0224 28.3735 29.7922 30.5370 31.3004 Senior Office Asst PTNCC13 Annual 38,042.78 39,944.92 41,942.17 44,039.28 46,241.24 48,553.30 50,980.97 52,255.49 53,561.88 Monthly 3,170.23 3,328.74 3,495.18 3,669.94 3,853.44 4,046.11 4,248.41 4,354.62 4,463.49 Hourly

18.2898 19.2043 20.1645 21.1727 22.2314 23.3429 24.5101 25.1228 25.7509 Senior Payroll Technician PTNCC18 Annual 48,553.24 50,980.90 53,529.95 56,206.44 59,016.77 61,967.61 65,065.99 66,692.64 68,359.95 Monthly 4,046.10 4,248.41 4,460.83 4,683.87 4,918.06 5,163.97 5,422.17 5,557.72 5,696.66 Hourly

23.3429 24.5100 25.7356 27.0223 28.3734 29.7921 31.2817 32.0638 32.8654 A.7.g
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Report to City Council

ID#5967 Page 1
TO: Mayor and City Council

FROM: Michael Lloyd, Public Works Director/City Engineer

AGENDA DATE: October 18, 2022

TITLE: AUTHORIZATION TO AWARD AN AGREEMENT FOR

PROFESSIONAL CONSULTANT ARCHITECTURAL AND
ENGINEERING DESIGN SERVICES TO GILLIS +
PANICHAPAN ARCHITECTS, INC. FOR THE
CORPORATE YARD OFFICE BUILDING F PROJECT NO.
803 0055

RECOMMENDED ACTION
Recommendations:

1. Award an Agreement for Professional Consultant Services to Gillis + Panichapan Architects, Inc. to provide architectural and engineer ing design services for Corporate Yard Office Building F project in the amount of $352,485.00;

2. Authorize the City Manager to execute the agreement with Gillis + Panichapan Architects, Inc. ; and, authorize the City Manager to approve and execute any subsequent amendments subject to the approval by the City Attorney; and,

3. Authorize the issuance of a Purchase Order to Gillis + Panichapan Architects, Inc. in the amount of $352,485.00 when the agreement has been signed by all parties using the available Facility Construction Funds (Fund 3000).

SUMMARY

This report recommends approval of an agreement for Professional Consultant Services Agreement with Gillis + Panichapan Architects, Inc. to provide architectural and engineering design related services for the n ew Corporate Yard Office Building F project. The project is to provide a new building with much needed office and training spaces for staff to conduct city business and to provide services to the community. The design phase of the project is funded with Facility Construction Funds through the collection of Development Impact Fees, and the construction phase of the project will be A.8
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implemented once funding becomes available.

DISCUSSION

The City of Moreno Valley has occupied the existing Corporate Yard Fac ility at the corner of Perris Boulevard and Santiago Drive since April 1987. With the rapid residential, commercial, and industrial growth that the City has experienced since its incorporation, there is a need to expand the corporate yard facility to allo w for adequate office, training, fleet maintenance, and warehouse spaces for staff to work and keep up with service demands from the public in addition to more space for public events such as recycling, flood preparedness, and weed abatement events and training.

The City conducted the Corporate Yard Facility Space Needs Analysis, Conceptual Design Study, and Construction Phasing Plan which w as presented to the City Council for its concurrence in 2009. This included a 10-phase improvement and expansion plan for the Corporate Yard Facility. In the summer of 2016, the City completed phase 1 of the improvements that included the construction of the 5,264 square foot Administration Building and related site improvements, parking lot, and water quality basins. The Administration Building is currently providing office and working spaces for approximately twenty personnel from Maintenance and Operations Division of Public Works Department and Parks Maintenance Division of the Parks & Community Services Department.

This project is to provide the design and construction of a new Corporate Yard office Building F which is included in the 10 -phase construction phasing plan. The proposed Building F is an approximately 6,000 square f oot office building that will be constructed next to the existing Administration Building. Proposed Building F includes a much needed training space and lunchroom for field staff. Furthermore, the building will be able to host the public for recycling events and flood preparedness and wee d abatement training. Currently, there are funds in the Facility Construction budget available only for the design of the project. The construction of the project may be completed once funding becomes available subject to the approval of the City Council.

On August 11, 2022, staff advertised a Request for Proposals (RFP) to retain a consultant to provide architectural and engineering design services for the Corporate Yard Office Building F. In response to the advertisement, five (5) proposals were received on September 13, 2022. The staff selection team reviewed the proposals and ranked the firms as follows:

1. Gillis + Panichapan Architects, Inc.

2. SVA Architects, Inc.

3. AEPC Group, LLC

4. R E Dell Architects, Inc.

5. Miller Architectural Corporation

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Staff recommends the award of a professional consultant services contract with Gillis + Panichapan Architects, Inc . for completing the design and related services for the project.

ALTERNATIVES

1. Approve and authorize the recommended actions as presented in this staf f report. This alternative will allow the completion of the design, construction plans, and bid package for the Corporate Yard Office Building F project.

2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does no t recommend this alternative which may delay the design of the much needed building for staff working at the Corporate Yard Facility and public events.

FISCAL IMPACT

The design of this project is funded by the Facility Construction Funds (Fund 3000) as collected through Development Impact Fees.

AVAILABLE BUDGET
Facility Construction
(Account 3000-70-40-80003-720199) (Project No. 803-0055-3000-99) ............ $600,000

ESTIMATED DESIGN COSTS
Consultant Design Costs .................................................................................... $352,485 City Project Administration and Design Review ................................................... $40,000 Total Estimated Design Costs…………………………………………………… $392,485

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Quang Nguyen, P.E. Michael Lloyd, P.E.

Senior Engineer Public Works Director/City Engineer

Department Approval:

Melissa Walker, P.E.

Engineering Division Manager/Assistant City Engineer

CITY COUNCIL GOALS
Public Safety. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

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CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. Agreement with Gillis and Panichapan Architects Inc.

APPROVALS

Budget Officer Approval ✓ Approved . 10/10/22 7:54 AM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 10/10/22 1:48 PM A.8
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1 AGREEMENT

FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES

FOR CORPORATE YARD OFFICE BUILDING F
PROJECT NO. 803 0055

This Agreement is by and between the City of Moreno Valley, California, a municipal corporation, hereinafter described as "City," and Gillis + Pani chapan Architects, Inc. , a (California corporation, partnership, sole ownership) hereinafter described as "Consultant." This Agreement is made and entered into effective on the date the City signs this Agreement.

RECITALS
WHEREAS, the City has determined it is in the public interest to proceed with the professional work hereinafter described as "Project"; and WHEREAS, the City has determined the Project involves the performance of professional and technical services of a temporary nature as more specifically described in Exhibit "A" (City's Request for Proposal) and Exhibit "B" (Consultant's Proposal) hereto; and WHEREAS, the City does not have available employees to perform the services for the Project; and
WHEREAS, the City has request ed the Consultant to perform such services for the Project; and
WHEREAS, the Consultant is professionally qualified in California to perform the professional and technical services required for the Project, and hereby represents that it desires to and is professionally and le gally capable of performing the services called for by this Agreement;
THEREFORE, the City and the Consultant, for the consideration hereinafter described, mutually agree as follows:

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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

2 DESCRIPTION OF PROJECT

1. The Project is described as Corporate Yard Office Building F.

Project No. 803 0055 .

SCOPE OF SERVICES

2. The Consultant's scope of service is described on Exhibit "B" attached hereto and incorporated herein by this reference. In the event of a conflict, the City's Request for Proposal shall take precedence over the Consultant's Proposal.

3. The City's responsibility is described on Exhibit "C" attached hereto and incorporated herein by this reference.

PAYMENT TERMS

4. The City agrees to pay t he Consultant and the Consultant agrees to receive a "Not- to-Exceed" fee of $ 352,485.00 in accordance with th e payment terms provided on Exhibit "D" attached hereto and incorporated herein by this reference.

TIME FOR PERFORMANCE

5. The Consultant shall commence servic es upon receipt of written direction to proceed from the City.

6. The Consultant shall perform the work described on Exhibit "A" in accordance with the schedule as included in said Exhibit “A” and incorporated by this reference.

7. This Agreement shall be e ffective from effective date and shall continue in full force and effect date through December 30, 2024 , subject to any earlier termination in accordance with this Agreement. The services of Consul tant shall be completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed prior to expiration of this Agreement.

8. (a) The Consultant agrees that the personnel, includ ing the principal Project A.8.a
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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

3 manager, and all subconsultants assi gned to the Project by the Co nsultant, shall be subject to the prior approval of the City.
(b) No change in subconsultants or key personnel shall be made by the Consultant without written prior approval of the City.

SPECIAL PROVISIONS

9. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothi ng contained herein shall be construed as making the Consultant or any individual whose compensati on for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume any obligation or liability for or on behalf of the City.

10. The Consultant may also retain or subc ontract for the services of other necessary consultants with the prior written approval of the City. Payment fo r such services shall be the responsibility of the Consultant. Any and all s ubconsultants employed by the Consultant shall be subject to the terms and conditions of this Agreement, except that the City shall have no obligation to pay any subconsultant for services rendered on the Project.

11. The Consultant and the City agree to use reasonable care and diligence to perform their respective services under this Agreement.

12. The Consultant shall comply with applicab le federal, state, and local laws in the performance of work under this Agreement.

13. To the extent required by controlling federal, state and local law, Consultant shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled ve teran or veteran of t he Vietnam era. Subject to the foregoing A.8.a
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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

4 and during the performance of this Agreement, Consultant agrees as follows:
(a) Consultant will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrim ination under any program or activity made possible by or resulting from this Agreement. (b) Consultant will not discriminat e against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Consultant shall ensure that applicants are employed, and the employees ar e treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to Consultant’s employment practices including, but not be limited to, the following: employment, upgr ading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause.

(c) Consultant will, in all solicitations or adverti sements for employees placed by or on behalf of Consultant in pursuit her eof, state that all qualif ied applicants will receive consideration for employment wit hout regard to race, religious creed, color, national origin, A.8.a
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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

5 ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. (d) If Consultant should subcontract a ll or any portion of the services to be performed under this Agreement, Consultant shall cause each subcontractor to also comply with the requirements of this Section 13
.

14. To the furthest extent allowed by la w (including California Civil Code section 2782.8 if applicable), Consultant shall indemnify, hold harmless and defend the City, the Moreno Valley Community Services District (“CSD”), the Moreno Valley Housing Authority (“Housing Authority”) and each of their officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.

If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subcontractor to indemnify, hold harmless and defend City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

15. Insurance.
(a) Throughout the life of this Agreemen t, Consultant shall pay for and maintain in full force and effect all insurance as required in Exhibit “E” or as may be authorized in writing by the City Manager or his/her designee at any time and in his/her sole discretion.

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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

6 (b) If at any time during the life of th e Agreement or any extension, Consultant or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement sha ll be discontinued immediat ely, and all payments due or that become due to Consultant shall be wit hheld until notice is received by City that the required insurance has been restor ed to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City pursuant to this section shall in any way relieve Consult ant of its responsibilities under this Agreement.

The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by City that an insurer has comm enced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. (c) The fact that insurance is obtai ned by Consultant sh all not be deemed to release or diminish the liability of Consultant, including, without limitatio n, liability under the indemnity provisions of this Agreement. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals, officers, agents, employees, persons under the supervision of Consultant, vendors, suppliers, invitees, cons ultants, sub-consultant s, subcontractors, or anyone employed directly or indirectly by any of them.
(d) Upon request of City, Consultant shall immediately furnish City with a complete copy of any insurance policy r equired under this Agreement, including all endorsements, with said copy cert ified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

7 (e) If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shal l require each subcontractor to provide insurance protection in favor of City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of this section, except that any required certificates and applicable endorsements shall be on file with Consultant and City prior to the commencement of any services by the subcontractor.

16. The waiver by either par ty of a breach by the other of any provision of this Agreement shall not constitute a continuing wa iver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and si gned by all parties to this Ag reement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.

17. Consultant and subconsultants shall pay prevailing wage rates when required by the Labor Laws of the State of California.

18. (a) The Consultant shall deliver to t he Public Works Directo r/City Engineer of the City or his designated representative, fully completed and detailed project-related documents which shall become the property of the City. The Consultant may re tain, for its files, copies of any and all material, including drawings, doc uments, and specificati ons, produced by the Consultant in performance of this Agreement.
(b) The Consultant shall be entitled to copies of all furnished materials for his files and his subconsultants, if any.
(c) The City agrees to hold the Consult ant free and harmless from any claim arising from any unauthorized use of computations, maps, and ot her documents prepared or provided by the Consultant under this Agreement, if used by the City on other work without the permission of the Consultant. Consultant acknowledges that Consultant work product produced A.8.a
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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

8 under this agreement may be public record under State law.

19. (a) This Agreement shall terminate wit hout any liability of City to Consultant upon the earlier of: (i) Consultant’s filing for protection under the federal bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third par ty against Consultant; (ii) 10 calendar days prior written notice with or without cause by City to Consultant; (iii) City’s non- appropriation of funds sufficient to meet its obligations hereunder during any City fiscal year of this Agreement, or insufficient funding for the Proj ect; or (iv) expiration of this Agreement. The written notice shall specify the date of termination. Upon receipt of such notice, the Consultant may continue services on the project through the date of termination, provided that no service(s) shall be commenced or continued after receipt of the notice, which is not intended to protect the interest of the City. The City shall pay the Cons ultant within thirty (30) days after the date of termination for all non-objected to services performed by the Consultant in accordance herewith through the date of termination. Consultant shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. (b) In the event of termination due to failure of Consultant to satisfactorily perform in accordance with the terms of this Agreement, City may withhold an amount that would otherwise be payable as an offset to, but not in excess o f, City’s damages caused by such failure. In no event shall any payment by City pursuant to this Agreement constitute a waiver by City of any breach of this Agreement which may then exist on the part of Consultant, nor shall such payment impair or prejudice any remedy available to City with respect to the breach .
(c) Upon any breach of this Agreement by Consultant, City may (i) exercise any right, remedy (in contract, law or equity), or privil ege which may be available to it under applicable laws of the State of California or any other applicable law; (ii) proceed by appropriate court action to enforce the terms of the Agr eement; and/or (iii) recover all direct, indirect, consequential, A.8.a
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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

9 economic and incidental damages for the breach of the Agreement. If it is determined that City improperly terminated this Agreement for def ault, such termination shall be deemed a termination for convenience
.
(d) Consultant shall be liable for defaul t unless nonperformance is caused by an occurrence beyond the reasonable control of Consultant and without its fault or negligence such as, acts of God or the public enemy, acts of City in its contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unus ually severe weather, and delays of common carriers. Consultant shall noti fy City in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to Administrator of the cessation of such occurrence.

20. This Agreement is binding upon the Cit y and the Consultant and their successors and assigns. Except as otherwi se provided herein, neither t he City nor the Consultant shall assign, sublet, or transfer its interest in this Agreement or any part t hereof without the prior written consent of the other.

21. A City representative shall be desi gnated by the City and a Consultant representative shall be designated by the C onsultant. The City r epresentative and the Consultant representative shall be the prim ary contact person for each party regarding performance of this Agreement. The City representative shall cooperate with the Consultant, and the Consultant's representativ e shall cooperate with the City in all matters regarding this Agreement and in such a manner as will result in the performance of the services in a timely and expeditious fashion.

22. This Agreement repres ents the entire and integrated Agreement between the City and the Consultant, and supersedes all prior negotiations, representations or Agreements, either A.8.a
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AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

10 written or oral. This Agr eement may be modified or amended onl y by a subsequent written Agreement signed by both parties.

23. Where the payment terms provide for co mpensation on a time and materials basis, the Consultant shall maintain adequate records to permit inspection and audit of the Consultant's time and materials charges under this Agreement. The Consultant shall make such records available to the City at the C onsultant's office during normal business hours upon reasonable notice. Nothing herein shall convert such reco rds into public records. Except as may be otherwise required by law, such records will be available only to the City. Such records shall be maintained by the Consultant for three (3) years following completion of the services under this Agreement.

24. The City and the Consultant agree, that to the extent permitted by law, until final approval by the City, all data sh all be treated as confidential and will not be released to third parties without the prior written consent of both parties.

25. (a) Consultant shall comply, and requir e its subcontractors to comply, with all applicable (i) professional canons and requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et. seq., the California Political Reform Act (California Government Code Sect ion 87100 et. seq.) and the regulat ions of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et. seq.). At any time, upon written request of City, Consultant shall provide a written opinion of its legal counsel and that of any s ubcontractor that, after a due diligent inquiry, Consultant and the respective subcontractor(s) are in full compliance with all laws and regulations. Consultant shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise A.8.a
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AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

11 to the appearance of a conflict of interest, Consultant shall immediately notify City of these facts in writing.
(b) In performing the work or servic es to be provided hereunder, Consultant shall not employ or retain the services of any person while such person either is employed by City or is a member of any Cit y council, commission, board, commi ttee, or similar City body.

This requirement may be waived in writing by the City Manager, if no actual or potential conflict is involved.
(c) Consultant represents and warrants t hat it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirect, to solicit or procure this Agreement or any rights/benefits hereunder.
(d) Neither Consultant, nor any of C onsultant’s subcontractors performing any services on this Project, shall bid for, assist anyone in the preparation of a bid for, or perform any services pursuant to, any other contract in connection with this Project unless fully disclosed to and approved by the City Manager, in advance an d in writing. Consultant and any of its subcontractors shall have no interest, direct or indirect, in any other contract with a third party in connection with this Project unless such interest is in accordance with all applicable law and fully disclosed to and approved by the City Manager, in advance and in writing. Notwithstanding any approval given by the City Manager under this prov ision, Consultant shall remain responsible for complying with Section 25(a), above.
(e) If Consultant should subcontract a ll or any portion of the work to be performed or services to be provided under th is Agreement, Consultant shall include the provisions of this Section 25 in each subcontra ct and require its subcontractors to comply therewith.
(f) This Section 25 shall survive expira tion or termination of this Agreement.

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PROJECT NO. 803 0055

12 26. All Plans, drawings, Specifications, reports, logs, and other documents prepared by the Consultant in its performance under this Agreement shall, upon completion of the project, be delivered to and be the property of the City, provided that the Consultant shall be entitled, at its own expense, to make copies thereof for its own use.

27. The laws of the St ate of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement, and shall also govern the interpretation of this Agreement. Venue shall be vested in the Superior C ourt of the State of Ca lifornia, County of Riverside.

28. Consultant expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.” This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever c haracter, nature and kind that are known or unknown, or suspected or unsuspec ted, including, wit hout limitation, clai ms of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.

Consultant hereby expressly agrees to clear ly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement A.8.a
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AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0055

13 allowance, which may provide services to Cit y under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or interpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.

SIGNATURE PAGE FOLLOWS
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IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.

City of Moreno Valley Gillis + Panichapan Architects, Inc .

B Y : B Y :

City Manager Name:

TITLE:
(President or Vice President)

D a t e
D a t e

B Y :

Name:

TITLE:

(Corporate Secretary)

D a t e

Enclosures: Exhibit “A” – City's Request for Proposal
Exhibit “B” – Consultant’s Proposal
Exhibit “C” – City’s Services to be Provided to Consultant Exhibit “D” – Terms of Payment
Exhibit “E” – Insurance Requirements

INTERNAL USE ONLY

APPROVED AS TO LEGAL FORM:

City Attorney

Date

RECOMMENDED FOR APPROVAL:

Public Works Director/City Engineer

Date
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Request for Proposals
Professional Architectural and Engineering Design
Consultant Services for
Corporate Yard Office Building F
PROJECT NO. 803 0055
A
ddress: 25180 Santiago Drive
in the City of Moreno Valley
Proposal due date:

September 9, 2022 at 2:00 pm, PST
Submit proposal onl ine at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=24660 Contact:

Capital Projects Division
Email: [email protected]
Phone: (951) 413-3130
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I. Invitation
The C
ity of Moreno Valley is seeking proposals from qualified firms to work in conjunction with City staff to provide architectural and design services for the City Corporate Yard Office Building F. You are hereby invited to submit a Proposal for Architectural and Engineering Design Services for the Corporate Yard Office Building F, Project No. 803 0055 for the City of Moreno Valley.

Interested parties may register and download copies of the Request for Proposal (RFP) via City’s online vendor portal at:
ht
tp://www.planetbids.com/portal/portal.cfm?CompanyID=24660 P
roposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.

N
OTE: The proposer shall submit a separate electronic file for technical proposal and a separate electric file for cost proposal.

The
proposer is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of proposals by any other means will not be accepted.

Proposer shall be solely responsible for informing itself with respect to the proper utilization of the proposal management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the proposer to successfully submit an electronic proposal shall be at the proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the proposal submission process may contact PlanetBids directly at (818) 992 - 1771. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the proposal submission deadline.

A mandatory pre- proposal meeting will be held on August 25 , 2022, from 10:00 to 11: 30 a.m. at the City’s Corporate Yard located at 25180 Santiago Drive in the City of Moreno Valley. All participants will gather at the parking lot in front of the existing Administration Building.

I
I. Project Description and Schedule
The
project includes the design and construction of a new office building of approximately 6,000 square feet within the City of Moreno Valley Corporate Yard property. The proposed building is designed to meet the City’s near -term needs as recommended by t he Corporate Yard Space Needs Analysis approved by the City Council. The proposed building is a modified version of Building “F” as shown in the Conceptual Design Study and Phasing Plan of the Corporate Yard, which is to be on the west side of the existing Administration Building (Building “A”). See attached Location Map and “Corporate Yard Facility Space Needs Analysis and Conceptual Design” for more information.

Currently there is only limited funding available for the design of the project. The construction of the project will be determined once funding becomes available.

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Th
e following dates are critical in order to have the design substantially completed by June 2023:

DATE EVENT
1 August 10, 2022 Request for Proposals issued
2 August 25, 2022 @ 10:00 a.m. Mandatory pre-proposal meeting at the project site 3 September 2, 2022 @ 2 p.m. Deadline for Q & A via PlanetBids 4 September 9, 2022 @ 2 p.m. Proposal due date
5 September 19, 2022 Proposals review and consultant selection complete 6 October 6, 2022 City Council to award contract for design service 7 November 2022 Start of service
8 End of June 2023 Substantial completion of the design II
I. Scope of Services
The s
cope of services includes performing all work (both in office and in the field) related to architectural and engineering design, environmental clearance, and permitting necessary for completion of the design, required documentation, plans, specifications, estimates, bid package, and other paperwork ready for advertising the project for construction bids. The scope of services also includes such additional services (at the City’s option) as providing technical support during project advertising, awarding, and construction.

The l
ist of specific tasks includes, but is not limited to:

A. D
uring Design

1. Prepare a detailed design schedule, including identifiable milestones for City review and approval. The initial design schedule with identifiable milestones (e.g. 30%, 60%, 90% and 100% design, environmental clearance, permitting) shall be prepared within fifteen (15) working days after the Notice to Proceed (NTP). Schedule updates shall be prepared and submitted once a month, if necessary, showing progress and necessary adjustments.

2. D
evelop and submit a QA/QC plan for the City’s review and approval within fifteen (15) calendar days after the NTP.

3. S
ubmit a cost estimate at different design levels of submittals. The Final Estimate shall be submitted along with the Bid Document submittal level before project advertising.

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4. Schedule/hold/attend/manage monthly Project Development Team (PDT) meetings.

Invite City staff and other agencies, such as utility companies, as appropriate.

5. P
repare and distribute meeting agendas and minutes for all meetings. The minutes shall include a list of attendees with phone numbers and e-mail addresses, a synopsis of discussion items, any pertinent information, action items, and all follow-up action items.

6. E
nsure that bid documents receive approvals from all approving authorities.

7. C
oordinate with all associated and involved City personnel and other participating entities, including all utility companies, etc., to ensure review, participation, input and r
esolution of issues related to design, environmental, permitting, schedule and costs.

8. A
ttend and present the project to the City Council, City Committee or Commission, and/or any task force meetings.

9. E
nsure that the documents meet all applicable standards and codes.

10. P
erform a value analysis of the design, construction materials and methods and recommend/make changes.

11. D
evelop and prepare budget and funding controls to ensure the project is complete d w
ithin the available budget.

12. A
ssist in preparation and/or compliance of project funding documentation, if requested.

13. P
repare Specifications and review, annotate, and make project-specific revisions to the City’s boilerplate specifications.

14. C
ompile and complete bid packages for the advertisement for construction by the City.

Assist with preparation of the construction contract bid advertisement.

15. P
erform Constructability, Biddability, and Claim Avoidance reviews.

16. C
oordinate and ensure the City Building Department approves/signs -off on the Plan Check.

17. A
ssist in obtaining all required permits.

18. P
repare and obtain final approval of Plans and Specifi cations (Bid Documents) and Estimate.

Bid documents include, but are not limited to, architectural floor plans, elevations, sections, renderings, design and calculations related to structural, civil, mechanical, HVAC, and Fire/Life/Safety systems, power, electrical lighting, utilities, compute r-related wiring and/or special arrangements and fixtures, all floor landscape layouts, fixed furniture and equipment (FF&E) layouts and spreadsheet for procurement and installation, wall elevations showing furnishings and equipment, landscaping and irrigation, site lighting and security, specifications, cost estimating, and site and street improvements (if applicable).

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The Consultant shall develop bid documents with necessary and required coordination with all affected parties. The bid documents shall meet all requirements to obtain all necessary and available permits (available prior to construction NTP) to perform the construction. The design shall meet all necessary and required State of California Energy Savings and ADA requirements, local, state and federal applicable codes and criteria.

Following is a general description for PS&E work:
a. A
rchitectural design services to include architectural site and building plans, sections, elevations, details, building systems, rendering, specifications and estimates
.
b. S
tructural design services to include structural plans, sections, elevations, details and all structural components, including associated calculations, materials, systems, specifications and estimates.
c. M
echanical, HVAC and Fire/Life/Safety design services to include site and building pl
ans, sections, elevations, details, design for energy conservation, heating and ventilation, air conditioning, plumbing and fire protection systems, calculations, drawings, specifications and estimates.
d. E
lectrical design services to include site and building plans, sections, elevations, details of power systems, electrical materials, lighting, voice/data systems, UPS services for computer systems, provision for an emergency generator, a “pigtail” hook-up for a mobile generator as an optional emergency power supply, alarms, security systems, conduit runs and any special electrical requirements deemed necessary for the Corporate Yard, calculations, drawings, specifications and estimates.
e. C
ivil design services to include surveying, site plans, sections, elevations, details, on- and off -site utility systems, fire protection system, site drainage and paving, parking lot layout including related details, calculations, drawings, specifications and estimates.

19. P
repare and obtain the final approval of the project Water Quality Management Plan (WQMP). A Preliminary and Final Water Quality Management Plan (WQMP) for the project shall be prepared in accordance with the latest edition of “Riverside County Water Quality Management Plan for Urban Runoff/ Santa Ana River and Santa Margarita River Regions.” The plans shall be reviewed for consistency with the guidance document and approval is required as part of the initial civil design process. The plans should address only the contract limits but shall make reference to and provide essential data for the overall Corporate Yard site.

20. Ut
ilities work shall include investigation and review of all existing utilities. All tie -in of future utilities shall be examined, and loads should be calculated to ensure the ultimate Corporate Yard needs.

21. Lands
cape design services to include site planting and irrigation system plans, sections, elevations, details, specifications and estimate.

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22. Investigate which LEED level can be achieved with a cost benefit analysis and then advise the City for consideration and approval for additional design activities to support LEED accreditation. The City desires to achieve a LEED Certification level, but not necessarily secure the certification.

23. I
nterior design services (fixed and free- standing furniture and equipment included) to include plans, sections, elevations, details, equipment schedul es, specifications and estimate of furnishings based on recommendations provided by the City staff. Interior design work shall also include floor plans indicating the location of furniture, furniture systems or other items.

24. P
repare and provide FF&E matrix, specifications and cost estimate. The City will either procure the furniture or decide to include it in the bid documents to be supplied by the contractor. Coordinate and support all activities associated with selection, procurement and installation of the FF&E.

25. S
pecifications are to follow the latest CSI format. The City will provide General Conditions (GCs), while the consultant shall develop Special Conditions (SCs), technical specifications and liquidated damages calculations. Review, annotate, and make project-specific revisions to the City’s boilerplate GC document.

26. E
stimates to include quantities, schedule of values and any other assumptions in support of the estimates. Estimates to reflect mid-point of construction.

27. P
erform a value analysis of site, building materials, systems and interior elements to ensure the best value for the City’s investment. This analysis shall be carried out to ensure that the facility is being built within the available budget.

28. P
erform Biddability, Constructability, and Claim Avoidance reviews.

29. D
evelop interface design documents for future Corporate Yard buildings and utilities.

30. I
nvestigate and advise the benefits for the use of Solar Energy for Phase I project.

B. D
uring project advertising for bids and construction contract awarding (optional services)
A
t the City’s option, the Consultant may be retained to provide the following services. The C
onsultant shall include these services in the Technical Proposal and the associated cost in the Cost Proposal, and shall label them as “Optional”.

1. A
ssistance with preparation of advertisement, developing a list of potential contractors and a list of pre-qualified bidders, if requested.

2. A
ttendance at pre-bid meeting(s), job walk and bid opening(s).

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3. R
esponses to all bidders' questions/queries.

4. P
reparation of any addenda.

5. A
ssistance with bid review/evaluation, technical qualifications/ background checks/verification of contractor and sub-contractors licenses for validity of three lowest responsible bidders, recommend approval of Schedule of Values.

6. A
ssistance with preparation of staff report(s) and presentation to the City Council for the contract award.

7. A
ssist with the award and execution of the contract between the City and the Contractor, including review of insurance, bonding, and other required documents.

8. Ass
ist or perform the activities associated with advertising and retaining specialty contractors or services such as materials testing, surveying, building furnishing and furniture procurement and/or suppliers and/or installers, etc.

C. D
uring construction to the final project close-out (optional services) A
t the City’s option, the Consultant may be retained to provide the following services.

Consultant shall include these services in the Technical Proposal and the associated cost in the Cost Proposal, and shall label them as “Optional”.

1. C
oordinate and participate in pre-construction contract award activities.

2. A
ssist City with the procurement of furniture and furniture systems , including, but not limited to, coordination with vendors, manufacturers and suppliers to verify lead times and ensure proper delivery dates for placement/installation.

3. M
anagement and coordination for the processing of submittals, including receipt, review of, and appropriate action on Request for Information (RFIs), shop drawings, product data, samples and other submittals required by the Contract Documents.

4. R
eview, analysis, and development of independent cost estimat e(s) of all Value Engineering Proposals (VEPs) provided by the Contractor.

5. Fi
eld observation services consisting of visits to the site at intervals appropriate to the stage of construction to review and report the progress and quality of the work and to determine i
n general if the work is proceeding in accordance with the intended design goals and objectives.

6. P
reparation, reproduction and distribution of written directions, drawings and specifications to describe work to be added, deleted or modified. Pr eparation of drawings, including A.8.a
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calculations, for design work associated with change orders and review of proposals from contractor(s) for reasonableness of quantities and materials.

7. A
ssistance with change order negotiations with contractor(s) on the relative costs of work pr
oposed to be added, deleted, or modified.

8. P
reparation of as-built drawings based on red-lined documents received from the field.

9. R
ecommend courses of action when the Contractor’s or sub- contractor’s performance is unsatisfactory and assist with carrying out the necessary corrective actions.

10. M
aintain continuous 24 -hour telephone accessibility during construction activity for emergency use.

11. A
ssist the Contractor in obtaining all building, grading, and other permits necessary for the project.

12. E
nsure timely completion/approvals in response to all RFIs, shop drawings, product data samples, Change Notices, Intent to File Change Notice, and Construction Change Order (CCOs) reviews, negotiations and issuance of Change Order(s) to the Contractor.

13. P
repare independent cost estimates for comparison and review by the City for all Contractor-submitted change notices/orders.

14. Assist with required inspections by certified building inspector(s) provided by the City.

15. Assist with the activities of City -retained specialty contractors such as inspections, testing, furniture and furnishing-related activities, move-in phase, etc.

16. Assist with monitoring and updating the construction schedule.

17. P
articipate in weekly construction meetings with the Contractor, City staff, and other involved parties. Prepare and distribute meeting minutes.

18. P
repare and distribute all required notices, respond to complaints and resolve problems as necessary.

19. R
eview Contractor pay requests and prepare necessary documentation for submittal and approval by the City.

20. C
oordinate and assist in observing the initial start-up and testing of utilities, systems and equipment utilized on the project.

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21. Ensuring that the project site has record copies of the following:
a. P
lans, specifications and contract documents with all changes and modifications. b. Permits.
c. Addenda, change order(s), shop drawings, product data, submittals and samples.
d. Survey and layout data and certifications and photographs of as -built locations and depths.
e. List of addresses, telephone and license numbers of General Contractor, all sub- contractors, material suppliers and utility agencies.

22. C
onduct project walk-through(s) and prepare punch list(s).

23. E
nsure the project is implemented per the approved set of bid documents.

24. I
ncorporate approved changes to the plans, specifications and contract documents as they occur and ensure that the red-line set for the as-built is maintained on regular basis.

25. P
repare as-built drawings at the completion of construction.

26. C
oordinate close-out of the project; obtain necessary operation manuals, warranties, guarantees and other applicable necessary information. Provide all documentation in a well-organized manner in either electronic and/or hard copy formats (binders, folders, CDs, etc.).

27. O
btain all releases and warranty bonds from the General Contractor and sub- contractors. Provide all documentation in a well -organized manner in either electronic and/or hard copy formats (binders, folders, CDs, etc.).

28. D
eliver manuals and record drawings to the City and coordinate all final inspections.

Provide all documentation in a well -organized manner in either electronic and/or hard copy formats (binders, folders, CDs, etc.).

29. P
repare status report(s) for project close-out and filing of Notice of Completion.

30. P
resent the City with a complete project close-out file.

31. P
erform such other project-related duties as may be required by the City.

32. P
erform warranty walk approximately one (1) year from the City Council's acceptance of the project.

33. Re
solve all warranty issues so that the City can release the Warranty Bond.

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I
V. Proposal Format
Proposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.

The proposer shall submit a separate electronic file for their technical proposal and a separate electric file for cost proposal.

The
Consultant’s Proposal shall be no more than 20 pages, excluding a cover letter of up to two pages, dividers, and certificates. Proposals failing to provide sufficient information and assurances of performance to accurately assess each category of the required services and failing to comply with requirements and conditions of the RFP will not be given further consideration
A. Technical Proposal
A
t a minimum Technical Proposal should include, but not be limited to, the following items:

1. P
roject Understanding: This section should clearly convey a clear understanding of the nature of the work, identification of major project issues and proposed solutions thereof, from both the Consultant and the sub-consultants (Consultant Team).

2. A
pproach and Management Plan: This section provides the Consultant Team’s proposed approach and management plan for providing services. Include an organization chart showing proposed relationships among Consultant Team/staff as well as any other parties that may have a significant role in the delivery of this project.

3. Q
ualifications and Experience: Provide the qualifications and experience of the team for this project. Emphasize the specific qualifications and experience from projects similar to this project for the key team members, including references. Identify and provide in- depth information for the proposed project manager’s qualifications, track record and relevant experience.

4. S
taffing Plan: Discuss the staffing plan and the current and anticipated workloads for all key team members and their capacity to perform the requested services according to the proposed schedule. Discuss the firm's/team’s approach for completing the services required for this project within budget and schedule.

5. W
ork Plan and Schedule: Include a description of how each task of the project will be conducted and identify deliverables for each task and implementation schedule. The work plan should include sufficient detail to demonstrate a clear understanding of the project. Discuss the Consultant Team’s approach for completing the project.

6. Q
uality Control and Assurance: Discuss QA/QC proposed for each phase/deliverable for this project, including various independent plan check reviews and 95% Plan Biddability/Constructability/Claims Avoidance reviews.

7. A
dditional Relevant Information: Provide additional relevant information that may be helpful in the selection process (not to exceed two pages).

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The following statements are required to be included in the proposal:

1. A
statement that this RFP shall be incorporated in its entirety as a part of the Consultant's Proposal.

2. A
statement that this RFP and the Consultant's Proposal will jointly become part of the Agreement for Professional Consultant Services for this project when said Agreement is fully executed by the Consultant and the City of Moreno Valley.

3. A
statement that the Consultant’s Services to be provided, and fees therefore, will be in accordance with the City's RFP except as otherwise specified in the Consultant's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL."

4. A
single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" (if needed) containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which the Consultant’s Proposal is contingent and which shall take precedent over this RFP.

N
OTE: EXCEPTIONS TO THE INDEMNIFICATION, LIABILITY, AND TERMINATION F
OR CONVENIENCE OF THE CITY CLAUSES OF THE CITY’S STANDARD "AGREEMENT FOR DESIGN PROFESSIONAL CONSULTANT SERVICES” SHALL NOT BE ACCEPTABLE. ANY EXCEPTIONS TO THESE CLAUSES SHALL DISQUALIFY THE CONSULTANT'S PROPOSAL FROM FURTHER CONSIDERATION.

5. A
statement of qualifications applicable to this project including the names, qualifications and proposed duties of the Consultant’s Staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of the Consultant’s staff should become unavailable, the Consultant may substitute other staff of at least equal competence only after prior written approval by the City.

6. A
statement that the Consultant acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, a ll
i
ncidentals shall be considered to be included in the ‘Not -to-Exceed” fee as part of the Cost Proposal, and no additional compensation will be allowed therefor.

7. A
resource allocation matrix must be submitted with the Proposal. The resource allocation matrix must list detailed tasks in rows and the appropriate individual (Job Title Only) as well as the number of hours that these individuals will be working on each task listed, will be included in adjacent columns.

8. A
statement that the Consultant acknowledges and understands that the Consultant will provide a qualified alternate staff in the event of the primary staff is not able to come t o wo
rk.

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9. A statement that all charges for Consultant services is a “Not-to-Exceed” fee which must include conservatively estimated reimbursable expenses, as submitted with and made a part of said Consultant's Proposal.

10. A
statement that the Consultant will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

11. A statement that said hourly rate schedule (which is to be included in the Cost Proposal as required below) is part of the Consultant's Proposal for use in invoicing for progress payments and for extra work incurred that is not part of this RFP.

12. A
statement that the Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

13. A
statement that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state or local laws or regulations the strictest shall be adhered to.

14. A
statement that the Consultant shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.

15. A
statement that the Consultant shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276- a through a -7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code.

Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.

16. A
statement that the Consultant shall comply with the Copeland Anti -Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

17. A
statement that the Consultant offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.

B. Cost Proposal
Cost Proposal shall include, but not be limited to, the following items:

1. A
“Not-to-Exceed” Fee that includes all costs associated with the delivery of the required services. The fee estimate shall be based on the number of hours staff member(s) ar e r
equired to perform the required services for the duration of the project construction.

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2. A rate schedule aligned with titles in the resource allocation matrix in Technical Proposal.

V. G

ENERAL COMPLIANCE WITH LAWS AND WAGE RATES
The Consultant shall be required to comply with all federal, state, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.

The
Consultant is required to submit certified payrolls weekly. This applies to all applicable field personnel working on the project. In accordance with Section 1771.5 (b) (5) of the California Labor Code, the City will withhold payments when the payroll records are delinquent or inadequate.

C
onsultant expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
“
A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
Thi
s waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.

C
onsultant hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, which may provide services to City under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or interpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.

VI
. PAYMENT TO CONSULTANT AND INVOICING
A. Thi
s work is to be performed for a “Not-to-Exceed” Fee.

B. The C
onsultant shall provide a “Cost Proposal” indicating the fee for individual staff member(s) with a “Not-to-Exceed” Fee which shall be the sum of all costs as described above.

C. C
onsultant invoices shall be submitted to the City monthly for review and approval for payments.

D. I
nvoices shall identify job title, person-hours, and costs incurred by each staff member.

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E. The City will pay the Consultant for work hours completed for each month.

F. R
eimbursement costs related to vehicle/transportation, mileage, printing, telephone, photograph, postage and delivery, equipment, tools, uniforms, all incidentals are to be included in the “Not-to-Exceed” Fee”.

G. W
hen the Consultant is performing, or is requested to perform, work beyond the scope of service in the “Agreement for Professional Consultant Services,” an “Amendment to the Agreement” will be executed between the City and Consultant.

H. The
Consultant shall receive no compensation for any re-work necessary as result of the C
onsultant’s errors, omissions, or oversight.

V
II. INSURANCE
Refer to Exhibit E of the Sample Agreement (Attachment B) for insurance requirements.

V
III. INDEMNIFICATION
A. The C
onsultant agrees to indemnify, defend, and save the City of Moreno Valley, the Moreno Valley Community Services District (CSD), and the Moreno Valley Housing Authority (MVHA), their officers, agents and employees harmless from any and all liability, claims, demands, damages, or injuries to any person, including injury to the Consultant's employees and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of the Consultant under this Agreement, or are caused or claim to be caused by the negligent acts of the Consultant, its officers, agents or employees, or its subconsultant(s) or any person acting for the Consultant or under its control or direction; provided, however, that this indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, MVHA, and CSD, their officers, agents or employees.

B. The C
ity agrees to indemnify, defend and save the Consultant and their officers, agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the City's, MVHA’s, and CSD's employees and all claims which arise from or are connected with the negligent performance or failure to perform the services or other obligations of the City under this Agreement, or are caused or claim to be caused by the negligent acts of the City, MVHA, and CSD, their officers, agents or employees, or its subcontractor(s) or any person acting for the City or under its control or direction; provided, however, that this indemnification and hold harmless shall not include any claims arising from the sole negligence or willful misconduct of the Consultant, its officers, agents, or employees (PCC 20103.6).

I
X. TERMINATION FOR CONVENIENCE OF THE CITY
The City reserves the right to terminate the "Agreement for Professional Consultant Services" for the "convenience of the City" at any time by giving ten (10) days written notice to the Consultant of such termination and specifying the effective date thereof. All finished or unfinished drawings, maps, documents, field notes and other materials produced and procured by the Consultant under the said aforementioned Agreement is, at the option of the City, City property and shall be delivered to the City by the Consultant within ten (10) working days from the date of such termination. The City will reimburse the Consultant for all acceptable work performed as set forth in the executed Agreement.

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X. I

NDEPENDENT CONTRACTOR
The C
onsultant's relationship to the City in the performance of the Consultant's services for this project is that of an independent Contractor. The personnel performing the said Services shall at all times be under the Consultant's exclusive direction and control and shall be employees of the Consultant and not employees of the City. The Consultant shall pay all wages, salaries and other amounts due his employees in connection with the performance of said work shall be responsible for all employee reports and obligations, including but not necessarily restricted to, social security, income tax withholding, unemployment compensation, and Workers’ Compensation.

XI
. CONTRACT
The
Contract includes the Agreement for Professional Consultant Services, City's Request for Proposal, Consultant's Proposal, and Exhibits. The Political Reform Act and the City’s Conflict of Interest Code require that Consultants be considered as potential filers of Statements of Economic Interest. Consultants, as defined by Section 18701, may be required to file an Economic Interest Statement (Form 700) within 30 days of signing a Consultant Agreement with the City, on an annual basis thereafter if the contract is still in place, and within 30 days of completion of the contract.

X
II. GENERAL CONDITIONS
A. Pr
e-contractual expenses are defined as expenses incurred by the Consultant in: (1) preparing the Proposal; (2) submitting the Proposal to the City; (3) presentation during selection interview; (4) negotiating with the City any matter related to this Proposal; (5) any other expenses incurred by the Consultant prior to an executed Agreement.

The C
ity shall not, in any event, be liable for any pre-contractual expenses incurred by the Consultant.

B. The C
ity reserves the right to withdraw this RFP at any time without prior notice. Further, the City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City expressly reserves the right to postpone reviewing the Proposal for its own convenience and to reject any and all Proposals responding to this RFP without indicating any reasons for such rejection(s).

C. The C
ity reserves the right to reject any or all Proposals submitted. Any Contract awarded for these Consultant engagements will be made to the Consultant who, in the opinion of the City, is best qualified.

X
III. SELECTION CRITERIA
A. T
he Firm’s General Experience and Qualification Information (20 points) – Information about the company including professional licenses held; ability to furnish required insurance and meet stipulations of the City’s “boiler plate” agreement; details about comparable projects complet ed
by
the firm, as well as local experience; and its ability to provide the required services in an efficient and expeditious manner.

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B. Exper
ience of Key Personnel (40 points) – Background experience of key personnel, credentials and certifica tions, abilities, familiarity with state and federal procedures and applicable standards and specifications, local experience on comparable projects and length of service with the firm, reference information preferably with municipal agencies, and proven track record and depth of understanding/knowledge of the required services.

C. Under
standing of Requested Service/Plans to Deliver Services (4 0 points) – Understanding of the requested services and tasks, discussion of major issues identified on the project and how the Consultant team plans to address them; the methods and procedures to be used for providing the services ; the management approach and organization necessary to complete the services; and outline quality control measures to ensure delivery of a quality product on time, within budget that provides a cost efficient, timely and predictable execution of work.

XIV. ATTACHMENTS
A. Project Location Map
B. Non-Collusion Affidavit
C. Sample Agreement for Professional Consultant Services D. Corporate Yard Facility Space Needs Analysis and Conceptual Design E. As-built plans of the Administration Building (Building A) and Site Improvements.

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Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL Corporate Yard Office Building F
Jack Panichapan, AIA, LEED AP
Principal/CEO
Gillis + Panichapan Architects, Inc.
2900 Bristol Street, Suite G-205
Costa Mesa, 92626
[email protected]
Tel. 714.668.4260
Fax. 714.668.4265
SEPTEMBER 9, 2022
Proposal for Professional Architectural and Engineering Design Consultant Services
City of Moreno Valley
RFP for Professional A&E Consultant Services
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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services

COVER LETTER

2900 bristol street G-205| costa mesa, california 92626 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org September 9, 2022

Capital Projects Division
City of Moreno Valley
14177 Frederick St.

PO Box 88005
Moreno Valley, CA 92552

Re: RFP –Professional Architectural and Engineering Design Consultant Services for Corporate Yard Office Building F PROJECT NO. 803 0055

Sir/ Madam:

We are pleased to forward to you our Statement of Proposal for the City of Moreno Corporate Yard Office Building F:

 Our experience involves many years of collaboration with Municipal agencies on a broad range of corporate yard facilities that vary in complexity, scope, and size.

 We specialize in the providing services for new ground-up and rehabilitation of corporate yards facilities from conceptual design through to project move-in.

 We are flexible and open to design innovation, reflecting the City’s specific and custom needs for their facility and how it can be optimally low maintenance, energy efficient, and a sustainable facility.

 We assisted the City of Moreno Valley to develop the original Corporate Yard Master Plan 15 years ago.

Gillis + Panichapan Architects Inc. (GPa) is a full-service Architectural and Interior Design firm with over thirty years of experience serving Public, Educational, and Civic Facilities throughout California. Our successful experience with these Agencies leaves us with a great depth of intimate knowledge that we can bring forward specifically to the City of Moreno Valley.

We are pleased to submit our qualifications, and hope to have the opportunity to further demonstrate our enthusiasm, and express our experience in more detail.

Respectfully,

Jack Panichapan, AIA, LEED AP
Principal, CEO
Gillis + Panichapan Architects, Inc.

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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org

TABLE OF CONTENTS
RFP for Professional A&E Consultant Services
Table of Contents
A . Cover Letter

1. P roject Understanding

2. Approach and Management Plan

3. Qualifications and Experience

4. Staffing Plan

5. W ork Plan and Schedule

6. Quality Control and Assurance

7. Additional R elevant Information

Appendix- Statesments to the City and Resumes
01 A
02 03
06 10
12 18
19 20-28
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1. PROJECT UNDERSTANDING
Project Understanding
Gillis+ Panichapan Architects Inc (GPa) offers the following is a description of services that endeavors to optimally align and complement with the RFP scope description provided by the City of Moreno Valley for their new Corporate Yard Office Building F and the surrounding site.

Within it we attempted to add supplemental information into each stage to address issues that we foresee that can improve the quality of the project. More descriptive information on hourly time respective to each individual task can be found in the Work Plan the associated separate fee schedule. (See FEE SCHEDULE).

We will be providing Architectural and Engineering services to provide fully permitted and approved engineered improvement plans, bid documents, and technical specifications for the construction of the new one story approximately 6,000sf Facility. The new facility will be built at the City Yard located at 25180 Santiago Drive in the City of Moreno Valley.

The project would be initiated with a needs assessment review to establish and update the foundational program of City Needs based Conceptual Design Exhibit completed back in 2009 by GPa.

The main program would potentially include the following:
 Office Spaces: restrooms, conference/training/ classrooms, employee breakrooms, and private and open office spaces.
 Potential Locker Room
 Potential Shop Spaces
 Site Parking and Accessibility Design
The RFP outlines three (3) primary tasks (Tasks A-C). The main task on this proposal would be Task A:

Conceptual through Full Construction Documents.

The next are the optional tasks of bidding (B) construction support (C).

We included highlights of the following tasks (but not limited) to the scope items from scope described in the RFP:
• Refine and Update Program and Space planning for the proposed facility • Develop Parking Plan, Site Accessibility and Egress.
• Site Drainage Plans
• Energy conservation analysis for facility, including sustainable passive strategies • Develop Building Look and Aesthetic: Selection of interior and exterior materials, finishes and fixtures (subject to City review/approval)
• Layout and furniture recommendations for offices. Assist City with Furniture Procurement. • Assist City with Audio Visual Design and Coordination • Site design for egress and accessibility including a new Parking Area for the new building • Lighting Design for interior and exterior lighting
• Statements of Probable Costs (SoPC) throughout the design process including: Schematic Design and Construction Document phases.

Engineering Subconsultants:
• Mechanical Electrical Plumbing Engineering
• Structural Engineering
• Civil Engineer and Landscape
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2. APPROACH AND MANGEMENT PLAN
GPa’S TECHNICAL APPROACH
Jack Panichapan will be the primary contact with the Client throughout the entire process of the project. Our principal and CEO’s intimate involvement with the project, we believe is the key to the project success. Along with this, our team of Architects and Engieers have worked together for many years, often decades together.

With Jack, we will be engaging in discussion to encourage finding the vital methodology on how operations as well as department interactions ebb and flow, carefully planning for the project potential growth and change over time to integrate into the overall design solutions. Assessment of the program occurs at all scales from ergonomics to department level operations. Having a single point of connection and involvement in the day to day development of the project is key to a project’s success. We believe a close interactive collaboration with the Client’s team throughout the design and development process will achieve optimal cost effective solutions for a successful project overall.

GPa’s observations and analysis, accompanied with our expertise built upon many years of working with Civic and Municipal Facilities on Corporate Yards all over the state of California, can offer an essential road map to improvements and development of any number of projects that the Client may need.

Our office is full service and encompasses both Architecture and Interior Design. We are involved from early stages of programming all the way on to the move coordination up to opening day.

We have recently completed corporate yard projects for the San Gabriel City Yards and the Westminster Corporate Yard. Both incorporate large administrative building offices for the city maintenance staff, along with the associated complex service yards. We have also recently completed the WRD GRIP Advance Water Treatment Facility and Visitors Center, a project that achieved LEED Platinum Certification.

ELECTRICAL/MECHANICAL ENGINEER
H2S Engineers
Monita Verma, P .E.

STRUCTURE ENGINEER
Dale Christian Structural Engineers
Richard Suzuki, P .E., S.E.

LANDSCAPE ARCHITECT
Kobzeff & Associates
Harry H. Kobzeff ASLA

CIVIL ENGINEER
IDS Civil Engineers
Peter Gambino, P .E., PL, QSD

ARCHITECT
Gillis + Panichapan Architects, Inc
Jack Panichapan, AIA, LEED® AP
Principal In-Charge/Project Director

ARCHITECT
Gillis + Panichapan Architects, Inc
Cynthia Perez
Project Coordinator/Designer

ARCHITECT
Gillis + Panichapan Architects, Inc
Kent Klueter, AIA, LEED® AP
Project Architect

ARCHITECT
Gillis + Panichapan Architects, Inc
Vic Nguyen, AIA, LEED® AP
Project Architect
point of contact
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3. QUALIFICATIONS AND EXPERIENCE
Jack Panichapan, CEO/Principal
Gillis and Panichapan Architects, Inc.

Jack Panichapan will be the project manager and the main point of contact and coordinator throughout the entire project for the City. He will coordinate and track of all processes with the client and sub-consultants.
• Jack P anichapan, 20 years with GPa, 28 years of experience • Bachelor and Master in Architecture , Iowa State University • P rofessional Architect, CA #29344, LEED Accredited Professional • P rofessional Architect, IL 001-018109
Kent Klueter, Project Architect
Gillis and Panichapan Architects, Inc.

As project architect, Kent will develop working drawings, coordinating with engineering consultants, producing of construction documents, bidding process, construction administration, as well as coordinating with building department.
• K ent Klueter, 29 years with GPa, 33 years of experience • Bachelor in Architecture , California Polytechnic State University, San Luis Obispo • P rofessional Architect, CA #25189, LEED Accredited Professional Vic Nguyen, Design Director
Gillis and Panichapan Architects, Inc.

Mr. Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the design process. Moreover, he is in charge of project approvals at all stages from planning to building entitlement.
• Vic Nguyen , 12 years with GPa, 22 years of experience • Bachelor in Architecture , University of Arizona
• P rofessional Architect, CA #30250, LEED Accredited Professional Cynthia Perez, Project Coordinator/Designer
Gillis and Panichapan Architects, Inc.

Ms. Perez works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings.

In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration. • Cynthia P erez, 14 years with GPa, 14 years of experience • Bachelor in Architecture , University of California, Berkeley A.8.a
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3. QUALIFICATIONS AND EXPERIENCE
Monita Verma P .E., LEED AP , Mechanical, Electrical, and Plumbing Engineer: H2S Engineers Inc.

Years of Collaboration: 10
H2S specializes on electrical and mechanical, as well as managing the whole picture of the project. They design and consult on HVAC, electrical and plumbing system design. Their duties include the specification and optimization of cost effective HVAC, electrical and plumbing solutions. H2S is also responsible for the calculation and verification of energy compliance with the State Energy Code.

Relevant Recent Projects with GPa:
• City of Buena P ark – Ehlers Community Center
• UC Ir vine Health – On-Call A/E Services
• OCF A Building Addition and Retofits

John Wang , P .E., PLS, QSD: TriTech Civil Engineers
Professional Engineer, CA, 34277
Years of Collaboration: 5
IDS Civil Engineers specializes in Civil Engineering, Land Surveying, and Public Works and site development. His depth of experience includes site planning and development, entitlement procurement, tenant improvements, ADA site improvements, construction documents, value engineering, construction administration and project management.

Relevant Recent Projects with GPa:
• SAWP A – Lobby and Parking lot ADA Retrofits
• East Orange County W ater District – Headquarters Facility • T emecula Fire Station 84
Hashimi Quazi, Ph.D., P .E., G.E, Principal / Project Manager: Converse Consultants Civil Engineer, CA 46651
Years of Experience: 26
Converse Consultants personnel excels in providing geotechnical engineering services and has earned a reputation for quality work provided in an honest and ethical manner, on time and on budget. Conserve Consultant provides quality control, budget oversight, and technical assistance on various types of projects, including pipelines, wastewater treatment plants, reservoirs, and other related studies.

Relevant Recent Projects with GPa:
• Mojave W ater Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) • City of W estminster – Maintenance Corporate Yard and Police Department Training Facility • City of San Gabriel- Municipal Y ard Facility
Richard Suzuki, P .E., S.E. Structural Engineer: Dale Christian Structural Engineer (DCSE) Years of Collaboration: 17
DCSE Structural Engineers are involve with us on the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals. DCSE’s team experienced in all phases of structural engineering and design analysis for different types of structures including mixed-use multi story facility, retail buildings, tilt-up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures.

Relevant Recent Projects with GPa:
• UC Irvine Health – On-Call A/E Services
• City of San Gabriel – Municipal Yard Facility
• City of Westminster – Maintenance Corporate Yard and Police Department Training Facility
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City of San Gabriel
CLIENT REFERENCE:

Patricia “Patty” Pena
Management Analyst
(626) 308-2825
[email protected]
DESCRIPTION:

The City of San Gabriel had acquired a challenging narrow

3.5-acre site bifurcated by a flood control channel for its new maintenance facility containing the City’s Maintenance Division, Engineering, and Administration Staff. It was our objective to provide an environmentally and energy efficient building to the City of San Gabriel that blends in, as well as enhances the surrounding community. A portion of the building also serves as an essential facility. Building and site improvements were located on the east side of the wash.

The other sides of the site are primarily bordered by large industrial tilt-up facilities on the east, north, and across the Rubio wash to the west. There is a small cluster of homes isolated on the southeast section of the site, with the homes sharing the property line with the site.

The Municipal Yards Facility artfully blends in the contextual juxtaposition of single-family residential versus industrial facilities using a CMU as the primarily façade material to transition the two zones. The buildings blend the larger concrete warehouses with the residential scale more
gradually. The facility uses a series of subtle patterned CMU walls throughout the main facades. The colored CMU used provides a warmth and scale for residential context while fitting in with the larger tilt-up industrial buildings on the other side. A secondary goal with the use of CMU was to provide visual and acoustic mitigation between the industrial and residential zones.

With the narrow site, the durability of the walls offers good resistance to the maintenance facility high volume
activities and traffic around on the very narrow site. The facility considers sustainable design features such as native plantings, recycled materials, and north-south fenestration orientation for energy efficiency.

CONTRACT VALUE: $750,000
CONSTRUCTION BUDGET: $10,000,000
DATES OF SERVICE: 2016

CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services

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3. QUALIFICATIONS AND EXPERIENCE

WESTMINSTER CORPORATION YARD
City of Westminster
DESCRIPTION:

The existing city maintenance yard facility built in
the early 1960s, is overcrowded, inefficient, and no
longer sufficient to implement the city’s needs as a
maintenance facility. GPa was obtained to update
and expand the current facility. The new corporate
yard includes a new administration building, canopy,
fuel station, and warehouse facilities. The renovation
and addition takes place within the existing site of the city’s current municipal facility along with an adjacent building the city has obtained for a police training
facility requiring renovation. Another building housing the Boys and Girls Club was also renovated as a part
of this project.

One of the challenges of this project was that the
facility is required to be operational during the course of renovation. GPa worked with the city for a phasing
plan to relocate staff and keep it operational during
the course of construction. The new building contains
notable sustainable features and reflects the residential scale of the surrounding residential neighborhood.

GPa completed the space planning and furniture
procurement for the both the corporate yard and the
police training facility. We also provided code updated retrofits for the Boys and Girls Club.

CONTRACT VALUE: $448,000
CONSTRUCTION BUDGET: $10,500,000
DATES OF SERVICE: 2016
CLIENT REFERENCE:

Dustin Alamo
Senior Vice President
(949) 497-9000
[email protected]

RFSQ FOR AS NEEDED CONSULTANT SERVICES
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WRD- Water Replenishment District of Southern California CLIENT REFERENCE:

Charlene King
Associate Engineer
562-275-4252
[email protected]
DESCRIPTION:

WRD is developing an advanced reclaimed water treatment campus ($100 million construction cost) that includes an approximately 45,000sf treatment plant process building and an approx. 24,150sf two story Administration and Visitors Building.

During the course of development, GPa developed the
general architectural aesthetic of the buildings and site landscape concepts and theme through several phases of
public outreach input with the surrounding community. The goal was to have a building and a campus that facilitated a welcome connection to the community.

The Design was developed through stages of Design-Build with an architectural philosophy which is consistent with the theme and character that has been established by WRD
in terms of outdoor connections, views, and transparency.

We worked interactively with WRD in order to ensure that the implementation of the final design aligns with the established budget, needs, and goals for the architecture of new facility.

Throughout the development of the project this can be
implemented with workshops. The facility achieved LEED
Platinum.

CONTRACT VALUE: $875,000 (Architecture only)
CONSTRUCTION BUDGET: $100,000,000
DATES OF SERVICE: 2019

CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services

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Town of Yucca Valley
DESCRIPTION:

It has been approximately ten years since a needs
assessment was completed and there have been
potentially organizational and infrastructural changes
over the years that require the Town Master Plan Study
to be re-assessed and revised.

GPa had assisted the Town of Yucca Valley to develop
a report to determine a compatible new program
to occupy the infrastructure of the existing mid-20th
century bank facility located at 57271 Twenty-nine
Palms Highway Yucca Valley, CA 92284. Programming
and architectural/ engineering assessments of the
existing building were provided in this report. GPa
provided the Town of Yucca Valley with three separate
schemes: community library, combination hi-desert
museum and California welcome center, and hi-
desert museum. With three separate programs and
conceptual plans developed, it was determined
that the County library program would be the most
optimal fit. A conceptual plan of renovation of the
bank were developed to depict its library use as one of three schemes. Recently, GPa completed performing
the next stages of design services (schematic
design through construction administration) for the
Architectural and Engineering for the renovation of the former Bank Building into the County Library.

CONTRACT VALUE: $331,000
CONSTRUCTION BUDGET: $2,500,000
DATES OF SERVICE: 2020
CLIENT REFERENCE:

Shane R. Stueckle
Deputy Town Manager
760-369-1265 ext. 305
[email protected]

CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services

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4. STAFFING PLAN04 Staffing Plan
GPa Process and Management
At the beginning of a project for any size and budget range, our approach to effectively manage the project cost, schedule and quality begins with defining the project scope, and aligning it to the City’s goals, budget, and timing for completion. This information is presented and discussed at the Kick-off meeting with the City and the goals are mutually established.

In the event where the project budget and timeline is defined prior to the meeting, we will develop and submit the preliminary schedule denoting key milestones and deliv erables for the City to review and obtain their feedback at the Kick-off meeting.

During the progress of the project design, formal organized workshops will be provided to share our findings coordinating with the City Team. The project progress w ill be presented in interactive workshops for input and guidance for iterative refinements. These workshops would involve collaboration with the City staff to discuss design ideas and how it impacts operational needs. This process will be a chance to showcase progress and gauge reaction. We are skilled with design communicati ons, our drawings and renderings are used optimally and effectively to communicate ideas and bring the City ’s vision to life be it early conceptual stage, design development, or right up through guidance of issues during construction stages.

Cost Control
As the project develops, our team will provide and update detailed cost estimates for the project. Knowing the cost estimates early allows us to make necessary adjustm ents to bring the project under budget with minor concessions. We use in house as well as professional cost es timating services to effectively control the project cost during design. More importantly, all major project decisions are evaluated in terms of cost impact on the project. We can inform and advise our Clients of the cost impact on the project to assist them with the decision- making process to maximize the impact on often strict and lean budgeting needs.

Schedule Control
The project schedule (Gant Chart) is developed to show major milestones for the project, the important decision-making workshops, as well as individual minor tasks that need to be completed. We regularly update the schedule and submit the updated schedule to the client as well as inform our consultants of the timeline for the completion of specific tasks to keep the project on schedule.

Percentage of Full-Time Staff Hours Dedicated to this Project:

Task 1: Conceptual/ Schematic Design
 Jack Panichapan (Principal) 40%
 Vic Nguyen (Design Director) 65%
 Kent Klueter (Project Manager) 20%
 Cynthia Perez (Designer) 20%
Task 2: Design Development
 Jack Panichapan (Principal) 40%
 Vic Nguyen (Design Director) 55%
 Kent Klueter (Project Manager) 60%
 Cynthia Perez (Designer) 50%
Task 3: Construction Documents and Plan Review
 Jack Panichapan (Principal) 30%
 Vic Nguyen (Design Director) 45%
 Kent Klueter (Project Manager) 70%
 Cynthia Perez (Designer) 60%
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CURRENT GPA PROJECTS UNDER DESIGN/CONSTRUCTION
(STATUS: CONSTRUCTION DOCUMENTS)
City of Orang Corporate Yard Renovation- Master Plan and Site Redesign of the City of Orange Corporate Yard
(STATUS: SPACE PLANNING)
Long Beach Water District- Reconfigured existing office/ workstation spaces to create additional work space for existing/ new personnel. Redesigned an existing kitchen with new ADA compliant countertops/cabinets and wall hung cabinets for extra pantry storage.
(STATUS: NEEDS ASSESSMENT)
Long Beach Gas and Oil Needs Assessment- A needs
assessment/conceptual site plan layout for the City of Long Beach Gas and Oil Department.
(STATUS: CONSTRUCTION ADMINISTRATION)
SCE Long Beach- Voluntary Seismic Retrofit of the Service Center and Garage and required ADA/Accessible upgrades.
(STATUS: PLAN CHECK)
Long Beach Municipal Urban Stormwater Treatment Facility- New ground-up 14,000 SF treatment facility with demonstration garden and space provided for the Long Beach Pow Wow mural. (STATUS: CONCEPTUAL DESIGN)
Ontario Corporate Yard- A needs assessment/conceptual site plan layout for the City of Ontario Municipal Services Center. (STATUS: CONSTRUCTION ADMINISTRATION)
Redondo Beach Council Chambers Renovation- A tenant
improvement to modify the existing Redondo Beach City council chambers to meet ADA requirements.
(STATUS: NEEDS ASSESSMENT)
South Coast Water District Needs Assessment- A needs
assessment and facility assessment of the current South Coast Water District Administration and Operations Building.
(STATUS: DESIGN DEVELOPMENT)
SCE GO-1 Upgrade- A tenant improvement project remodeling all ceilings and light fixtures to new SCE standards.
(STATUS: CONSTRUCTION DOCUMENTS)
SCE Dominguez Hills- Voluntary Seismic Retrofit of the Service Center Campus and required ADA/Accessible upgrades.

4. STAFFING PLAN
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5. WORK PLAN AND SCHEDULE
05 Work Plan and Schedule

Gillis+ Panichapan Architects Inc (GPa) offers the following is a description of services that endeavors to optimally align and complement with the RFP scope. We have hereby provided a description of how each task of the project will be conducted and identify deliverables for each task and implementation schedule.

PART I (The Proposed Task A)
Task 1: Information Gathering and Updated Needs Assessment This first task will assess and update the past Need s Assessment completed by Gpa 12 years ago and included within the RFP. GPa will review the current information provided by the City and document current and anticipated space needs for the facility based, along with requirements of individual staff for to further develop and update a formal architectural Needs Asse ssment. Current and future needed furnishings, fixtures, and equipment will also play a role in tallying space requirements. a. Project Establishment and Initiation
• Work with the City to refine and establish protocol for milestone tasks for anticipated progress for the project period, pending issues an d schedule completion updates. Determine and establish points of contact.
• Establish a methodology for quality control and review with the City

b. Project Assessment
• Review draft building and site planning provided by City • Conduct a field reconnaissance to assess existing conditions at and around project site. • Confirm the existing underground and overhead utilities • Establish codes, zoning and setbacks that can impact planning and design • Obtain and review available property acquisition reports, maps and utility information. • Review updated space needs/ Staffing Org charts.

c. Conceptual Planning
• Finalize the building block diagram plan and site space planning • Participate in City meetings and prepare exhibits, as necessary • Provide an initial construction Cost estimate (Statement of Probable Costs) based on the building program and initials studies

Task 2: Schematic Building Design and Preliminary Site Design The next Task shall include the development of several focused assessments and design documents evaluate specific design issues. Each of the reports will provide recommendations to the City for review and evaluation.

Scope Highlights can include the following:

1. Meet with the City to review the reports and facilitate the decisions for the elements to include in the final design process.

2. Support City in the preparation of materials (costs, drawings, layouts, equipment, etc.) for presentations in order to obtain Board approval on the final scope and configuration.

3. Design Reports that include:
a. Building Plans and Space Plans
b. Façade and Exterior schemes
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5. WORK PLAN AND SCHEDULE
05 Work Plan and Schedule
d. Assessments and reports including
i. Site Assessments and Exhibits
ii. Security, Low Voltage, and Audio-Visual Design
iii. LEED Certification and Qualification Review, HVAC, and Lighting iv. Permit Requirements
v. SoPC for the schematic design (Statement of Probable Cost)

This report will contain information and assessments from team and staff consensus that will be the foundation of the development of the project.

Site Development
• Evaluate site plan for the facility with existing parking and site modifications • Evaluate current site drainage and grading, address identified corrections, such as the existing drainage swale
Building Design
• Generate initial floor plans based on the building program and initial cost analysis • Prepare floor plans and elevations for review and approval by City (including Building furniture, and equipment)
• Generate conceptual 3-D building Renderings
• Generate initial elevations

Infrastructure Design
• Select structural systems materials framing plan and foundation plan • Select mechanical systems
• Propose basic power plan and lighting plan for reconfiguration plan chosen • Low Voltage and Audio-Visual Design
• Plumbing load

Energy Design and Analysis
• Analyze initial floor plans for LEED, efficiency and cost to determine if certification is a viable cost-effective solution
• Analyze initial floor plans for accessibility and Energy model review

Coordination and Research
• All design work shall be coordinated with the City.
• Complete necessary design approvals for the proj ect to the City Planning Department. In addition, prepare and provide all necessary plan check copies required for development review.
• Coordinate with utilities for service modifications
• Provide and update construction estimate and schedule prior to starting the design development phases.

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5. WORK PLAN AND SCHEDULE
05 Work Plan and Schedule

Task 3: Design Development

At the Design Development stage, a formal bridging document (35% CD) would be developed from information secured from the previous tasks.

Building and Infrastructure Design
• Develop plans including dimensions, colors, materials, details wall sections and specifications. In additions, select preliminary schedules including doors, windows, hardware, and finishes
• Prepare casework plans for significant architectural elements • Develop Design-Build Audio-Visual Plans and Specifications • Develop mechanical systems including size ducts, locate runs, and identify equipment manufacturer and equipment size.
• Develop electrical power and data plan, lighting and fixtures plan; coordinate with utility companies and develop low voltage plans
• Recommend plumbing fixtures sizes, pipe sizes and coordinate points of connections • Revise design schedule and construction Cost estimate (Statement of Probable Costs) based on the Design Development plans

Furniture layout/ Space Planning Design
• Prepare detailed furniture plans for all public, staff, meeting and support spaces • Coordinate clearances and access to power and data at individual stations • Provide isometrics indicating light level on horizontal surfaces for user and staff workstations

Presentation and City Approval
• Present the approved Design Development plans to City management for review and approval

City Planning Coordination
• Architect will assist the City with processing plans through the City review process, including presentation and approvals by the City staff.
• Ensure the design development addresses the initial comments from the City Planning Department review.
• The design development plans for the Building F and site shall be submitted to the City Planning Department for development review and approval prior to the construction document phase.

Task 4: Construction Documents, Furniture Coordination, and Plan Review

Once preliminary client approval has been reached on the design development documents, the information gained from it will progress into construction documents and permitting.

This includes development and preparation of archit ectural specifications describing materials, systems and equipment, workmanship, quality and performance criteria required for the construction of the project. GPa will develop the construction documents package suitable for bidding and construction.

GPa will develop the construction document package suitable for public contract advertisement and award and will assist with obtaining required permits review and approval as required by the Building Dept. and local regulatory agencies as required.

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5. WORK PLAN AND SCHEDULE
05 Work Plan and Schedule
Structure, Civil, Mechanical and Plumbing Design/Documentation and Electrical Documentation drawings and specifications based on approved documents, setting forth the engineering construction performance requirements for the Project as required.

• Submit for City review, plans at 65%, and 90% completions phases of the design. • Submit at all phases of City review draft drawings, and draft specifications • Submit at all phases of City review, updated design schedule, construction schedule and Statement of Probable Costs
• Workshop review with City at each stage of design
• At 90% Submit plan review to the City Building department including all calculations for plan check review
• Deliver details, plan check architectural drawing and complete construction specifications

Furniture Planning and Coordination
GPa shall provide design and/or recommend selection of furniture as part of the space planning and work with vendors to obtain established public government price agreements. * GPa has extensive experience and expertise in office planning and interior design and can provide these services. We foresee the coordination of workstations, and general equipment and furniture that correlate to interior design.
a. Furniture Evaluation, Selection and Implementation
b. Address employee privacy through modular type furniture systems c. Provide conceptual precedents of work space furniture and selected finishes d. Review Cost options and alternatives
e. Define selection criteria and guideline specifications f. Develop Detailed Office and Workstation Plans
g. Review and address potential needs for acoustic and visual screening

*Cost Saving Alternative Options can be proposed and assessed. Consider that furniture selected can be based on a direct competitive non-bid type contract for government projects. Example:

California Multiple Award Schedule (CMAS) or OMNIA Quotes. This furniture procurement contract provides significant discounts on furniture syst ems established for government agencies without the need to go through the competitive bid process.
http://www.dgs.ca.gov/pd/Programs/Leveraged/CMAS.aspx
Pubic Bidding of the furniture systems is not anticipated and is not included as a part of the scope.

Task 5: Plan Check Submittal
Submit plans to City Building Department City Plan Check** Coordination and revisions to attain plan check approval with required jurisdictions and req. authorities. • GPa will assist with obtaining required permits review and approval as required by the City Building Dept.
• Includes meetings and Revisions from input from the City after the initial submittal. (Entitlement scope excludes Building Department or Plan check Submittal Fees, City Business License fees (if required) or any other 3rd party fees)

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5. WORK PLAN AND SCHEDULE
05 Work Plan and Schedule

Task 6: Construction Documents (100% Completion)
Implement and update corrections from City Build ing Department approval. All comments from City addressed and incorporated prior to submittal of 100% CD PS&E’s.

• Finalize drawings and specifications for architectural and building systems. • Make City directed plan corrections
• Make final coordination of the bid documents utilizing City standards and front- end documents, as applicable.
• Perform final quality control check
• Update the construction Cost estimate (State ment of Probable Costs) and construction schedule

PART II (Optional Tasks B & C)

Task B: Bidding Assistance
Provide input for the pre-bid meeting and attend the pre-bid meeting and site visit. Assist in responding to questions raised during the bidding process. Prepare Addenda if required to address bidding questions:
• Attend Pre-Bid conference
• Respond to Bidders questions
• Author addendums in response to bidder questions and/or design changes, as necessary.

Task C: Construction Support

This Task includes assisting the City in the constr uction support services for the project during the construction process, and through the installation of furnishings, fixtures, and equipment (FF&E). Work scope in this phase includes all that was listed in the RFP and in summary:

Construction Administration Phase:
• Attend Pre-Construction Meeting
• Attend regular project site meeting sand conduct inspection visits • Response to FRI’s and review and approve submittals and shop drawings • Review contractors request for construction change orders including cost estimating.

Submit CCO requests to City for considerations
• Review contractor’s application for progress payments and recommend status to City • Complete construction punch list
• Prepare Record documents/ as-built plans as needed and provide to City • Perform project closeout

End of Approach Stages
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5. WORK PLAN AND SCHEDULE

City of Moreno Valley Corporate Yard Building F
Preliminary Anticipated Schedule

Project start November, 2022

TASKS Anticipated Duration - Completion

TASK 1: Inventory and Analysis 4 weeks- December 2022** Coordination with Engineering, and City team to kick off and set up. Review and assess information and feasibility and methodology of design. Geotech investigation.

TASK 2: Schematic Design February 2023**

TASK 3: Design Development

30% Construction Documents (5-week total)
30 Percent Design Drawings milestone March 2023
(City review and input period) 2 weeks

TASK 4: Construction Docum ents, and Specifications

60% Construction Documents (6-week total)
60 Percent Design Drawings milestone May 2023
(City review and input period) 2 weeks

90% Construction Documents (Substantial Completion)
95 Percent Design Drawings ready for plan check June 2023 - City can review and provide input during Plan Check period for supplemental changes

TASK 5: Plan Check Coordination
Anticipated Plan Check Approval* July 2023
-Includes coordination and Revision with Plan Check

Task 6: 100% Contract Drawings (Bid Set) August 2023 - Plan check and Final City comments implemented into bid set

TASK 5: Bid Award completed Anticipated September 2023

TASK 6: Construction Services An ticipated to begin October 2023- with estimated full completion date of June 2024)

**Consideration of Holidays factored into schedule (Schedule falls within Thanksgiving Breaks, and Christmas Holidays. GPa offices will be closed for the Holidays

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6. QUALITY CONTROL AND ASSURANCE
Quality Control and Assurance
GPa will work very closely with the City and its stakehol ders to define and understand how to meet the City’s objectives. This includes providing the appropriate team members for the design, using resources effectively, preparing a design schedule with clear and feasible milestones and deadlines, and offering a fair and competitive design budget. GPa proposes the following design quality control approach to achieve these objectives.

Our design quality control processes include:

1) Design Criteria and Programming Validation – GPa, wi th significant input from the City, will develop clear parameters for what City space needs are and minimum criteria for City’s operational functionality and aesthetic preferences (e.g. space needs, departmental adjacencies, minimum square footages as needed, IT, security, sustainability, broader architecture context or civic design standards, etc). GPa will develop the criteria prior to completion of the Schematic Design documents and track and communicate changes through the design phase. GPa recommends scheduling interactive design workshops with Developer and the City early in the Conceptual Design development process to discuss design ideas and operational needs and solicit real-time feedback. Drawings, exhibits, reference designs, and renderings are used optimally and effectively to communicate ideas.

2) Design Reviews with City – GPa will prepare Design Control Documents during the design phase for the City and other relevant stakeholders to review for both conformance to the Design Criteria as well as to promote dialogue and input on th e design at critical design milestones. Comments from all stakeholders will be collected in a standardized comment form and review periods will have fixed deadlines to meet the proposed schedule. At a minimum, Design Reviews will take place at Conceptual Design (CD), Schematic Design (SD), 65% Construction Documents and 95% Construction Documents design milestones.

3) Design Review Comment Resolution – GPa will compile all stakeholder comments to the Design Control Documents in a Design Management Log. The log will identify which party initiated each comment and require the same party to agree to close the comment when it has been addressed.

Following completion of each Design Review period, GPa will meet with the City and other review stakeholders to page-turn through the comments and ensure that GPa clearly understands the intent of each comment or request. Where possible, comments will be resolved in real-time during the meeting.

4) Internal QA/QC – In between the formal review packages, GPa will perform internal reviews on the design development so as to track and/or correct variances to the Design Criteria and coordinate design output among the various engineering disciplines. This is accomplished by electronic file sharing, face-to-face coordination meetings, and in-house QC reviews prior to submitting each Design Control Document set. GPa also has BIM software to effectively highlight items of needed coordination and refinement.

5) Design Deviations – There may be deviations to the Design Criteria that arise throughout the design phase, whether due to comments initiated by the City during the Design Reviews or due to internal design coordination and progression. GPa will track such deviations on the Design Management Log to flag them for review and acceptance by the City, and other relevant stakeholders. It is imperative for all parties to provide timely feedback and approval to maintain the design schedule.

6) During Construction – Along with site visits, GPa can perform shop drawing and other contractor submittal reviews to confirm compliance to the Design Control Documents and Design Criteria during construction.

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7. ADDITIONAL RELEVANT INFORMATION

QUALIFICATIONS

GENERAL INFORMATION

Our Unique Qualifications
With over thirty years of experience working with municipal agencies in the architecture of corporate yards, Water District Facilities, and Fleet Maintenance, our experience covers a wide breadth of needs and perspectives of public works facilities all over the St ate of California providing us with a great depth of knowledge.

Moreover, our expertise provides fluent and conversant knowledge on Corporate Yard Facilities in particular. Our unique position provides us with the intuition and understanding to relate directly to our clientele and allows us to hone effectively into needed solutions. We can communicate directly with the end user on seeking effective solutions on day-to-day operations. Our direct understanding specialized storage and purchase processing can optimize function, flexibility, and reduce the building footprint resulting in great costs savings for the facility as well as optimal usability.

Jack had worked with intimately with the City of Moreno Valley on the original Needs Assessment from 2009, and he will be the lead on this project again with the background of the holistic needs and dynamics of the facility.

Our philosophy involves having Jack, the principal, work on the project day to day from project initiation up through move-in day. Because there is no interruption in communication with staff transition, we have a high success rate in completing projects within scope, on time, and on budget.

Environmental Sensitivity
Gillis + Panichapan Architects, Inc. believes sustai nability is a major cornerstone of our practice. We commit to sustainable practices in every one of the projects we work on whether or not a project seeks formal sustainable certification. Considering cost and schedule, we maximize our projects to contain the greatest number of sustainable features within the design. Our design philosophy encourages passive building conditioning strategies that are a reflection of local climate, site orientation, and environment.

We endeavor to specify local materials within 50 miles of the project’s location. We trust that sustainability is an optimal approach for cost savings, lower l ong-term maintenance, and minimizing impact on the site and the environment overall.

Every architect at here GPa are LEED accredited and well qualified to guide project towards practical sustainable design solutions or LEED certification. We have achieved LEED certification in a large number of our projects. This includes LEED platinum certification for a new WRD GRIP Project recognized by USGBC in 2020.

Certifications
Disadvantaged Business Enterprise (DBE), California Unified Certification Program Small Business Enterprise (SBE), Los Angeles County Metropolitan Transportation Authority Minority Business Entity (MBE), The Supplier Clearinghouse

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APPENDIX
GPa Statements and RESUMES

APPENDIX
• GPa Statements to the City
• RESUMES
• Jack Panichapan
• Kent Klueter
• Vic Nguyen
• Cynthia Perez
• Richard Suzuki DCSE
• Monita Verma H2S
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STATEMENTS TO THE CITY STATEMENTS

1. This RFP shall be incorporated in its entirety as a part of the Gillis + Panichapan Architects Inc. (GPa's) Proposal.

2. This RFP and the GPa's Proposal will jointly become part of the Agreement for Professional GPa Services for this project when said Agreement is fully executed by the GPa and the City of Moreno Valley.

3. GPa’s Services to be provided, and fees therefore, will be in accordance with the City's RFP except as otherwise specified in the GPa's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL."

4. GPa has no EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL.

5. We included a statement of qualifications applicable to this project including the names, qualifications and proposed duties of the GPa’s Staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of the GPa’s staff should become unavailable, the GPa may substitute other staff of at least equal competence only after prior written approval by the City.

6. GPa acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be included in the ‘Not-to-Exceed” fee as part of the Cost Proposal, and no additional compensation will be allowed therefore.

7. A resource allocation matrix is included with the Proposal as a part of the Fee Schedule. The resource allocation matrix lists detailed tasks in rows and the appropriate individual (Job Title Only) as well as the number of hours that these individuals will be working on each task listed, will be included in adjacent columns.

8. GPa acknowledges and understands that the GPa will provide a qualified alternate staff in the event of the primary staff is not able to come to work.

9. All charges for GPa services is a “Not-to-Exceed” fee which includes conservatively estimated reimbursable expenses, as submitted with and made a part of said GPa's Proposal.

10. GPa will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

11. The hourly rate schedule (which is to be included in the Cost Proposal as required below) is part of the GPa's Proposal for use in invoicing for progress payments and for extra work incurred that is not part of this RFP.

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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services

STATEMENTS TO THE CITY

STATEMENTS

12. GPa will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

13. All federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state or local laws or regulations the strictest shall be adhered to.

14. GPa shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.

15. GPa shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276-a through a-7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code. Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.

16. GPa shall comply with the Copeland Anti-Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

17. GPa offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the GPa, without further acknowledgment by the parties.

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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services Experience:

Years of Experience: 28
Years with GPa: 18
Registration:

Professional Architect, CA,
29344
Professional Architect, IL,
001-018109
LEED Accredited
Professional
CA DSW Volunteer,
#89402 Cal OES- Safety
Assessment Program
Education:

M. Arch, 1997,
Architecture, Iowa State
University
B. Arch, 1996,
Architecture, Iowa State
University
Professional Affiliations:

American Institute of
Architects
National Council of
Architecture Registration
Board
• Dedicated to
assigned project
from initiation through
completion.

Jack Panichapan, AIA, NCARB, LEED ® AP
CEO/Principal
Role in the Project:

As the Principal, and Project Director, he is committed to managing incoming documents, coordinating consultants and handling discrepancies to ensure accuracy in the delivery of the project personally for every client.

Experience with the requirement and tasks:

Mr. Panichapan has nearly thirty years of experience, ranging from new buildings, renovation, and interior design, to complete city campus master planning. Throughout his career, he has extensive experience in the needs assessment, site survey and ADA analysis in various type of building, such as municipal, water district, corporate yard, health care facilities, and schools.

Relevant Experience:
 City of Escondido – Need Assessment, Maintenance and Water District Facility  Mojave Water Agency – Need Assessment, New Agency Headquarters Facility, and Central Operation Center
 Moulton Niguel Water District – Need Assessment on Administration Building  City of Westminster – Corporate Yard and Police Department, Needs Assessment and Site Planning
 City of San Gabriel – Municipal Yard Facility
 University of California, Irvine, Health – On-Call A/E Services  Imperial Irrigation District – Needs Assessment on Multiple Department  City of Fullerton – Public Facilities and CNG Station  City of Santa Ana – Jerome Center, Tenant Improvement  City of Santa Ana – Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel)
 City of Oceanside –Pure Water Treatment Facility
 Southern California Edison – On-Call A/E Services
 City of Long Beach – On-Call A/E Services
 Inland Empire Utilities Agency – On-Call A/E Services  Bellflower Somerset Mutual Water Company – Leahy Avenue Water Well Facility  City of Anaheim – Linda Vista Reservoir and Pump Station  City of Riverside – Pyrite Canyon Water Treatment Facility

APPENDIX- RESUMES
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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services Experience:

Years of Experience: 30
Years with GPa: 26
Registration:

Professional Architect, CA,
25189
LEED Accredited
Professional
Education:

B. Arch, 1990,
Architecture, California
Polytechnic State
University, San Luis Obispo
Professional Affiliations:

American Institute of
Architects
National Council of
Architecture Registration
Board
• Dedicated to
assigned project
from initiation through
completion.

Kent Klueter, AIA, LEED ® AP
Project Architect
Role in the Project:

Mr. Klueter is experienced in project coordination and management including developing working drawings, coordinating with engineering consultants, coordinating production of construction documents and building department, administration of the bidding process, ADA compliance, building code requirement, specification, and construction administration.

Experience with the requirement and tasks:

With 30 years of experiences, and 26 years with GPA, Mr. Klueter has been working with varies types of project, such as municipal, water district, police facility, corporate yard, pump station, maintenance facility, civic facilities and training center (dispatch centers and essential facility).

Relevant Experience:
 Mojave Water Agency – Need Assessment, New Agency Headquarters Facility,  Moulton Niguel Water District – Need Assessment on Administration Building, Moulton Niguel, CA
 University of California, Irvine, Health – On-Call A/E Services  Southern California Edison – On-Call A/E Services
 City of Long Beach – On-Call A/E Services
 Inland Empire Utilities Agency – On-Call A/E Services  Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement, Long Beach, CA
 City of Long Beach – Municipal Urban Stormwater Treatment Facility  Southern California Edison – GO-1 Tenant Improvement  Mojave Water Agency – Need Assessment, Central Operation Facility, Apple Valley, CA
 Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement, Long Beach, CA
 Water Replenishment District of Southern California – Advanced Water Treatment Facility- GRIP Pico Rivera, CA
 Bellflower Somerset Mutual Water Company – Leahy Avenue Water Well Facility  City of Anaheim – Linda Vista Reservoir and Pump Station  City of Riverside – Pyrite Canyon Water Treatment Facility

APPENDIX- RESUMES
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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services Experience:

Years of Experience: 21
Years with GPa: 11
Registration:

Registered Architect, CA,
C-30250
LEED Accredited
Professional
Education:

B. Arch. 2000
Architecture,
University of Arizona
Professional Affiliations:

American Institute of
Architects
National Council of
Architecture Registration
Board
USGBC Orange County
• Dedicated to
assigned project
from initiation through
completion.

Vic Nguyen, AIA, LEED ® AP
Design Director/Project Manager

Role in the Project:

Mr. Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the design process. Moreover, he is in charge of project approvals at all stages from planning to building entitlement.

Experience with the requirement and tasks:

Mr. Nguyen has over twenty years of experience, ranging from development of complex mixed use, civic, and transportation oriented projects, to highly detailed interiors of residential, retail, health care, and office environments. He has a wealth of experience working with cities and the community directly to attain consensus for a project design.

Relevant Experience:
 City of Oceanside –Pure Water Treatment Facility
 University of California, Irvine, Health – On-Call A/E Services  Southern California Edison – On-Call A/E Services
 City of Long Beach – On-Call A/E Services
 Inland Empire Utilities Agency – On-Call A/E Services  Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement, Long Beach, CA
 City of Long Beach – Municipal Urban Stormwater Treatment Facility  Southern California Edison – GO-1 Tenant Improvement  Mojave Water Agency – Need Assessment, New Headquarter Facility, and Central Operation Facility, Apple Valley, CA
 Southern California Edison – Voluntary Seismic and ADA Upgrades  City of Oceanside – La Salina Pump Station
 Moulton Niguel Water District – Need Assessment on Administration Building, Moulton Niguel, CA
 Bellflower Somerset Mutual Water Company – Leahy Avenue Water Well Facility  City of Anaheim – Linda Vista Reservoir and Pump Station  City of Riverside – Pyrite Canyon Water Treatment Facility  Imperial Irrigation District – Needs Assessment on Multiple Department

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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services Cynthia Perez
Project Coordinator/Designer

Role in the Project:

Ms. Perez works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration.

Experience with the requirement and tasks:

Ms. Perez has experience working through all project stages process. Moreover, she worked on many types of project, such as municipal, administration office, pump station, maintenance facility, firing range, training facility and corporate yard.

Relevant Experience:
 Mojave Water Agency – Need Assessment, New Agency Headquarters Facility, and Central Operation Center
 Marine Corporation Community Services – Indoor Firing Range  Yorba Linda Water District – New Administration Facility  Moulton Niguel Water District – Need Assessment on Administration Building  City of San Gabriel – Maintenance Facility Yard
 City of Riverside – Pyrite Canyon Water Treatment Facility  City of Westminster – Corporate Yard, Maintenance Facilities, Police Department, and Boy and Girl Club
 City of Fullerton – Public Facility and CNG Station
 City of Stanton – Municipal Corporate Facility Yard
 City of Barstow – Needs Assessment & Conceptual Design for City Hall Campus  Palmdale Water District – Master Plan & CMU Wall for District Headquarters Facility  Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement, Long Beach, CA
 University of California, Irvine, Health – On-Call A/E Services  University of California, Irvine, Health – Gottschalk Exterior Façade Renovation  City of Burbank – Master Plan for Corporate Yard
Experience:

Years of Experience: 12
Years with GPa: 12
Education:

B. Arch., 2006,
Architecture, University of
California, Berkeley

APPENDIX- RESUMES
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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services Richard Suzuki, P .E., S.E.

Structural Engineer
Experience with the requirement and tasks:

Mr. Suzuki is experienced in all phases of structural engineering and design analysis for different types of structures including mixed-use multi story facility, retail buildings, tilt-up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures. He is involved with the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals.

Relevant Experience:
 Mojave Water Agency – New Agency Headquarters Facility–LEED Gold  Palmdale Water District – Master Plan & CMU Wall for facility  Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement
 South Coast Water District – Operations Center Facility  Yorba Linda Water District - New Administration Facility  Banning Police Department – Banning, CA
 University of California Irvine – Student Housing “Puerta del Sol” and “Camino del Sol” - LEED Gold
 University of La Verne – La Verne, CA
 Jurupa Community Services District – Tenant Improvement  City of Stanton Maintenance Facility – Stanton, CA
 Town of Yucca Valley – Facilities Master Plan
 City of San Gabriel – Maintenance Facility
 City of Moreno Valley – Facilities Corporate Yard Needs Assessment and Concept Design
 City Maintenance Facility Yard – Santee, CA
 City of Paramount – Progress Park Multipurpose Facility  City of Paramount – Tenant Improvement
 City of Santa Ana – Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel)
Experience:

Years of Experience: 22
Registration:
2006, Structural
Engineering
Certification,CA, S4971
1992, Registered
Professional Engineer, CA,
CE-49775
Education:

B Sc. 1987, Civil
Engineering, University of
California, Irvine

APPENDIX- RESUMES
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CITY OF MORENO VALLEY: Corporate Yard Office Building F www.gparchitects.org RFP for Professional A&E Consultant Services Monita Verma, P .E., LEED AP
Principal Electrical Engineer
Role in the Project:

As the Principal Electrical Engineer, she is committed to managing electrical engineering and design portion of the projects with hands on design work, in-house quality control and coordination between various trades to ensure accuracy in the delivery of every project personally for every client. She is also the point of contact for clients for any electrical trade related questions and clarifications.

Experience with the requirement and tasks:

Monita has more than 10 years of experience of engineering and design of electrical systems for various commercial, healthcare, aviation and retails sectors. Monita Verma, a dedicated and passionate professional, is versatile in electrical design engineering, information technology, and construction administration. Her expertise lies in power system, lighting, low voltage and heavy distribution. Monita is also an exceptional project leader and very experienced with construction cost estimating, specification writing, submittal reviews, bidding and negotiation, and construction administration.

Relevant Experience:
 American Career College – The Arts Bldg (236 E 3
rd St, Long Beach, CA): MEP
design for remodel of 19,000 SF. Covert space into classrooms, dental lab and office space. Design also included compressed air and vacuum systems in addition to new HVAC and electrical for space.
 Haven Pointe – 9220 Haven Ave, Rancho Cucamonga, CA: MEP design for various tenants occupying total of 18,000 SF space. Individual TI design including HVAC, Plumbing and Electrical based on user needs.
 West Coast University OC Master Restack – 1477 S. Manchester Ave., Anaheim, CA 92802: 1
st, 2nd & 3rd Floor TI-Approx. 19,000 SF space remodel for HVAC and Electrical. Designed remodel of existing VAV systems, new lighting and power for new classroom spaces.
 West Coast University: Texas, CA: TI of existing 13,000 SF space to accommodate classrooms, kitchen and classroom labs. HVAC and Electrical remodel design including kitchen grease exhaust for high rise and fan powered VAV boxes.  Tower Watson: 13,000 SF TI of existing office space to accommodate new tenant.

HVAC, power and lighting design for existing office space including high end lighting controls and VAV design.
 USPAR Industrial Plaza – Ontario: Office TI for 9,000 SF to convert warehouse space into office space. Complete MEP remodel of space to including new HVAC, Power, Lighting and Plumbing.

Experience:

Years of Experience: 10
Registration:

Professional Engineer, CA,
E19876
LEED Accredited
Professional
Education:

M.E. Electrical
Engineering, Gujarat
University (India) 2004
B.E. Electrical
Engineering, Sardar Patel
University (India) 2002
P .E. Electrical Engineering,
State of California 2011
Professional Affiliations:

IES (Illuminating
Engineering society)
BICSI (Building Industry
Consulting Service
International)

APPENDIX- RESUMES
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EXHIBIT C

CITY - SERVICES TO BE PROVIDED

TO CONSULTANT

1. Furnish the Consultant all in-house dat a which is pertinent to services to be performed by the Consultant and which is within the custody or control of the City, including, but not limited to, copies of record and off-record maps and other record and off-record property data, right-of-wa y maps and other right-of-way data, pending or proposed subject pr operty land division and development application data, all newly developed and pertinent design and project specification data, and such other pertinent data which may become available to the City.

2. Provide timely review, processing, and reasonably expeditious approval of all submittals by the Consultant.

3. Provide timely City staff liaison wit h the Consultant w hen requested and when reasonably needed.

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EXHIBIT D

TERMS OF PAYMENT

1. The Consultant's compensati on shall not exceed $ 352,485.00 .

2. The Consultant will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license. Proof of a current City of Moreno Valley business license will be required pr ior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided will not incur any fees, late charges, or other penalties. Complete instructions for obtaining a City of Mo reno Valley business license are located at: http://www.moval.org/do_biz/biz-license.shtml

3. The Consultant will electr onically submit an invoice to the City once a month for progress payments along with documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services during the preceding calendar month.

At no time will the City pay for more services than have been satisfactorily completed and the City Engineer’s dete rmination of the amount due for any progress payment shall be final. The consultant will submit all original invoices to Capital Projects staff at email address: [email protected].

Questions regarding invoices can be directed to (951) 413-3130.

4. The Consultant agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the completed ACH Authorization Form has not been provided will not incur any fees, A.8.a
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late charges, or other penalties. The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf

5. The minimum information required on all invoices is:

A. Vendor Name, Mailing Address, and Phone Number
B. Invoice Date
C. Vendor Invoice Number
D. City-provided Reference Num ber (e.g. Project, Activity) E. Detailed work hours by class title (e .g. Manager, Technician, or Specialist), services performed and rates, explic it portion of a contract amount, or detailed billing information that is suffi cient to justify t he invoice amount; single, lump amounts without detail are not acceptable.

6. The City shall pay the Cons ultant for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.

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FEE EXHIBIT
9/9/2022
1 Task 1: Information Gathering and Updated Needs Assessment a Project Planning- refine and establish protocol for milestone tasks for anticipated progress for the project period, pending issues and schedule completion updates, etc 4 8 8 $3,380 $0 $0 b Project Assessment- • Review updated space needs/ Staffing Org charts. assess existing conditions at and around project site, etc 4 8 12 12 $5,240 $0 $0
c Conceptual Planning- Finalize the building block diagram plan and site space planning, etc. 4 12 16 $5,280 $0 $0 TASK 1 TOTAL 12 28 36 12 0 $13,900 00000 $0 00000 $0
2 Task 2: Schematic Building Design and Preliminary Site Design a Site Development- Evaluate site plan for the facility with existing parking and site modifications 4 4 12 $3,280 $0 $0 b Building Design- Prepare floor plans and elevations for review and approval by City (including Building furniture, and equipment 4 8 8 12 16 $6,080 2844 $2,740 $0
c Infrastructure Design 2 6 8 $2,640 2 2 $590 $0
d Energy Design and LEED Certification Assessments 2666 $2,970 4 4 $1,180 $0 e Coordination and Research 2 8 8 24 $5,510 $0 $0
TASK 2 TOTAL 14 32 42 42 16 $20,480 21 4 1 04 0 $4,510 00000 $0 3 Task 3: Design Development (35% CD)
a Building and Infrastructure Design 4 32 48 48 24 $20,780 2 8 8 16 8 $5,320 1468 1 2 $4,640 b Space Planning Design 2 8 12 12 16 $6,290 $0 $0
c Presentation and City Review 4 4 4 $2,080 $0 $0
d City Planning Coordination 2666 $2,970 $0 $0
e Statements of Probable Costs 2 8 8 $2,990
TASK 3 TOTAL 14 58 78 66 40 $35,110 288 1 6 8 $5,320 1468 1 2 $4,640 4 Task 4: Construction Documents, Furniture Coordination, and Plan Review a Furniture Planning and Coordination 8 24 40 36 24 $17,700 b Develop and Submit for City review and input, CDs at 65% 4 36 36 42 24 $19,050 8 12 9 16 $5,330 1 6 16 16 16 $8,510 c Develop and Submit for City review and input, plans at 90% (Plan check review stage) 4 6 8 18 12 $6,000 6 12 8 11 $4,450 4888 $4,320 d Statements of Probable Costs (at each stage) 2 12 24 16 $7,770 $0 $0 TASK 4 TOTAL : 18 78 108 112 60 $50,520 0 1 42 41 72 7 $9,780 1 1 02 42 42 4 $12,830 5 Task 5: Plan Check Submittal
a GPa will assist with obtaining required permits review and approval as required by the City Building Dept. 4 8 12 16 16 $7,100 4 4 4 $1,620 2 2 $680 b
Includes meetings and Revisions from input from the City after the initial submittal. (Entitlement scope excludes Building Department or Plan check Submittal Fees, City Business License fees (if required) or any other 3rd party fees)
6 6 8 $2,790 3 4 6 $1,680 $0
TASK 5 TOTAL : 4 1 41 82 41 6 $9,890 078 1 0 0 $3,300 00220 $680 6 Task 6: Construction Documents (100% Completion)
a Implement and update corrections from City Building Department approval 4 8 8 12 18 $6,260 4 8 6 $2,380 2 4 4 $1,740 b Perform final quality control check with City 2 8 12 12 $4,850 2 2 $590 $0 c Updated Construction Estimate (Statements of Probable Costs) 8 8 $2,600 $0 $0 TASK 6 TOTAL (100% Construction Documents (CD)): 6 2 42 82 41 8 $13,710 06 1 0 60 $2,970 02440 $1,740 Hours: 68 234 310 280 150 $143,610 4 4 96 05 33 5 $25,880 2 1 63 63 83 6 $19,890 Total Hours
Hourly Rates: $195 $175 $150 $105 $90 $240 $160 $135 $110 $90 $250 $190 $175 $165 $105 Sub-total Architecture, Interior Design, and Engineering Total (Task 1-6)
Additional Services Included
A&E Total with Civil Engineering Services
Optional Services
A Task A: Construction Bidding Assistance
a Attend Pre-Bid conference 2 6 4 $1,860 $0 $0
b Assist in responding to questions raised during the bidding process. 4 6 8 $2,440 2 4 2 $1,080 $0 c Prepare Addenda if required to address bidding questions 6 6 $1,950 2 4 $860 $0 TASK 7 TOTAL (Bid Support Services): 2 1 61 21 2 0 $6,250 04820 $1,940 00000 $0 B Task B: Construction Administration and Support
1 Attend Pre-Construction Meeting 8 8 $2,960 $0 $0
2 Attend regular project site meeting sand conduct inspection visits (Up to 12 visits) (approximately 9 months (July 2023- April 2024) 36 36 $11,700 $0 12 12 $4,380 3 Response to RFI’s and review and approve submittals and shop drawings 8 24 42 60 40 $21,960 4 6 $1,200 4841 $2,925 4 Review contractors request for construction change orders including cost estimating. Submit CCO requests to City for considerations 4 16 18 24 24 $10,960 4 6 $1,200 4842 $3,030 5 Review contractor’s application for progress payments and recommend status to City 8 8 24 24 12 $10,160 2 2 $490 $0 6 Complete construction punch list 6 8 8 $3,090 3 6 $1,065 $0 7 Prepare Record documents/ as-built plans as needed and provide to City 8 8 $1,560 $0 $0 8 Perform project closeout 8 8 $2,600 2 $220 $0
TASK 8 TOTAL (Construction Support Services): 28 106 136 124 84 $64,990 0 0 13 22 0 $4,175 02 0 2 88 3 $10,335 Hours: 30 122 148 136 84 $71,240 0 4 21 24 0 $6,115 02 0 2 88 3 $10,335 Total Hours
Hourly Rates: $195 $175 $150 $105 $90 $240 $160 $135 $110 $90 $250 $190 $175 $165 $105 Sub-total Bidding and Construction Support (Task A&B)
Total Optional Services $89,690
$19,890 Structural
$1,800
$262,795
Reimbursibles* $2,000
SUB-TOTAL2011042 SUB-TOTAL
$25,880 MEP/ AV
128
Structural Engineer
Structural
Engineering
Principal
Sr. Engineer
Engineer
Designer
CAD operator

SUB-TOTAL
** Plan Check excludes Building Department or Plan check Submittal Fees, City Business License fees (if required) or any other 3rd party fees. Scope of Entitlement does not include potential accessible upgrades that may be required for the overall building and site outside the immediate project.
$189,380
Civil Engineering (See attached Proposal) $31,000
Coordination and Management $7,385
Reimbursibles*
Landscape Architecture Allowance $15,000
City of Moreno Valley
Principal
Project Dir.

Project Arch
Job Captain
Corporate Yard Building F
SUB-TOTAL 59 SUB-TOTAL

ARCHITECT

ARCHITECT
Designer
$143,610 Architecture
MEP/ Audio-Visual/Security

MEP/ AV
Sr. Engineer
Engineer
Designer
CAD operator
Principal
* Reimbursibles would cover fees accrued for expense related to the project.

Structural
$87,690
Geotechnical Investigation (See attached Proposal) $18,230 Subtotal Civil +Geotech $49,230
Grand total Civil +Geotech $56,615
$71,240 Architecture $6,115 MEP/ AV $10,335
520 SUB-TOTAL 49
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Converse Consultants
Geotechnical Engineering, Environmental & Groundwater Science, Inspection & Testing Services

2021 Rancho Drive, Suite 1, Redlands CA 92373
Telephone: (909) 796-0544 ♦ Facsimile: (909) 796-7675 ♦ www.converseconsultants.com September 8, 2022

Mr. Viet Nguyen, AIA, LEED AP
Project Director
Gillis+Panichapan Architects
2900 Bristol Street, Suite G-205
Costa Mesa, CA 92626

Subject: PROPOSAL TO PREPARE A GEOTECHNICAL INVESTIGATION REPORT City of Moreno Valley Corporate Yard Office Building F, Project No. 803 0055 25180 Santiago Drive
City of Moreno Valley, Riverside County, California
Converse Project No. 22-81-256-00 (01)

Dear Mr. Nguyen:

Converse Consultants (Converse) is pleased to submit this proposal outlining our scope of work and cost estimate to prepare a geotechnical investigation report to assist with the design of the proposed Corporate Yard Office Building F project located at the above referenced address. This proposal is based on the following.

• Review of the Request for Proposals, Professional Architectural and Engineering design Consultant Services for Corporate Yard Office building F, Project No. 803 0055, issued by the City of Moreno Valley, dated August 2022.

PROJECT DESCRIPTION
The project includes the design and construction of a new office building of approximately 6,000 square feet within the City of Moreno Valley (City ’s) Corporate Yard property. The proposed building is designed to meet the City’s near-term needs as recommended by the Corporate Yard Space Needs Analysis approved by the City Council. The proposed building is a modified version of Building F as shown in the Conceptual Design Study and Phasing Plan of the Corporate Yard, which is to be on the west side of the existing Administration Building (Building A).

SCOPE OF SERVICES
Our scope of work will include the following tasks.

Task 1: Project Set-up
As part of the project set-up, our staff will conduct the following.

 Prepare and submit a “Geotechnical Exploration Plan” for your review and approval.  Conduct a site reconnaissance and stake/mark the exploration locations so drill/CPT rig access to all the locations is available.
 Notify Underground Service Alert (USA) at least 48 hours prior to drilling to clear the boring locations of any conflict with existing underground utilities. Since the site has active underground utilities, a representative from the City must clear the boring locations from conflict with existing underground utilities. Converse will not be responsible if any unmarked utility is damaged.

A.8.a
Packet Pg. 379
Attachment: Agreement with Gillis and Panichapan Architects Inc. (5967 : AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL Proposal to Prepare a Geotechnical Investigation Report City of Moreno Valley Corporate Yard Office Building F, Project No. 803 0055 City of Moreno Valley, Riverside County, California
September 8, 2022