Mountain House City Council
December 10, 2025

Indirect Cost Allocation
We noted the City allocates indirect labor and overhead to funds with restricted resources using the budgeted percentage of activities by department. Due to the size of the allocation and restricted resources involved, we recommend the City hire a cost allocation expert to assist the City in the preparation of a cost allocation plan that would stand up to external scrutiny if challenged. Although the City does not currently receive any federal funds, we recommend the indirect cost allocation be prepared in accordance with the requirements of the Office of Management and Budget’s former Circular A-87 as incorporated into Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) as it is the industry accepted approach for cost allocations.

Management’s response: Staff are currently completing a cost allocation plan with a Cost Allocation Specialist. The new plan will apply to the 2026/27 fiscal year when the utility rate study is expected to be completed.

Interfund Advance/Unspent 2023 Debt Proceeds
We recommend the unspent debt proceeds be recorded in a separate pooled investment account and interest be posted in the account when interest revenue is allocated to funds so the amount of unspent proceeds is available from the GL for the net investment in capital assets calculation.

Management’s response: Staff will consider recording the unspent debt proceeds in separate pooled investment accounts in the future.

Compensated Absences Policy
We noted the City offers vacation, sick leave, administrative leave, compensatory time, floating holiday pay and incentive pay but the Personnel Policies and Procedures and MOU do not specifically document the number of hours granted or limitation on many of the leave types and do not specifically indicate whether the leave balances are payable at termination. We recommend the leave policy be updated to indicate the hours granted, limits on carryover and whether payable at termination for each leave type at the next update of these documents. In addition, the Personnel Policies and Procedures and MOU indicate employees with over 20 years of service may accrue a maximum of 368 vacation hours or 9 weeks, but 9 weeks is 360 hours. This inconsistency should be addressed in the next update of these documents.

The City should include “salary related payments” to its compensated absences calculation as required by GASB Statement No. 101.

Management’s response: Staff will consider updating the Personnel Policies and Procedures and will add salary related payments to compensated absences in 2025/26.

Payroll
The City currently approves salary changes using a management approved salary schedule that is agreed to Council approved employee salary steps. We recommend that City approve personnel action forms for each employee that document the employees’ approved salary and step increases that are signed by the employee and approved by an approved member of management.

Management’s response: We will develop a policy to coordinate the transfer of salary information from Human Resources to Payroll.

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City Council
City of Mountain House

* * * * *
We would like to take this opportunity to acknowledge the courtesy and assistance extended to us during the course of the examination. This communication is intended solely for the information and use of management, the City Council, and others within the organization, and is not intended to be, and should not be, used by anyone other than the specified parties.

December 1, 2025
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TITLE: Adopt Resolution Approving the Sponsorship, Donation and Advertising Policy MEETING DATE: December 10, 2025
PREPARED BY: Laura Johnston, Recreation Manager

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Sponsorship, Donation and Advertising Policy establishing formal guidelines for the solicitation, acceptance, recognition, and management of sponsorships, donations, and advertising within the City of Mountain House Parks and Recreation Department.

BACKGROUND
The Parks and Recreation Department (Department) regularly receives inquiries and offers from local businesses and organizations interested in sponsoring events and programs, donating toward their production, or advertising to Department customers. These opportunities can enhance community offerings and events while reducing reliance on tax-based funding. However, the City currently lacks a formal policy to guide how such partnerships are initiated, evaluated, and managed.

In response to increasing interest and the need for consistent procedures, staff developed a comprehensive draft policy and presented it to the City Council for initial review at the regular meeting on August 13, 2025. At that meeting, the City Council provided direction to staff:
 Further refine definitions,
 Clarify approval thresholds,
 Strengthen ethical safeguards, and
 Ensure the policy clearly distinguishes between sponsorship recognition and City endorsement.

The revised policy presented today reflects the Council’s August 13th direction and incorporates best practices from comparable California municipalities, as well as legal guidance on conflicts of interest, public forum considerations, and appropriate use of City branding.

DISCUSSION
The proposed policy provides clear, consistent, and transparent guidelines for the solicitation, acceptance, and management of sponsorships, donations, and advertising. It distinguishes between sponsors, donors, and advertisers; establishes eligibility requirements; and sets approval thresholds for the Department Director, City Manager, and City Council.

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The policy ensures all contributions align with the City’s mission, values, and community standards, while maintaining ethical practices, protecting public trust, and safeguarding City resources. It defines categories of sponsorships, donations, and advertising, outlines recognition and reporting requirements, provides procedures for tracking and rollover of unspent funds, and includes safeguards to prevent conflicts of interest. Overall, the policy promotes transparency, accountability, and community benefit while maintaining City control over programs, facilities, and events.

Key Points:
• Provides clear, consistent, and transparent guidelines for solicitation, acceptance, and management of sponsorships, donations, and advertising. • Differentiates between Sponsors, Donors, and Advertisers. • Establishes eligibility criteria aligned with the Department’s mission, values, and community standards.
• Sets approval thresholds:
o Department Director: agreements ≤ $10,000 annually
o City Manager: agreements ≤ $25,000 annually
o City Council: naming rights or agreements > $25,000
• Defines categories for sponsorships, donations, and advertising. • Outlines recognition procedures proportional to contribution and consistent with City Brand Guidelines.
• Provides tracking, reporting, and financial management procedures, including the option to rollover unspent funds with Finance approval.
• Ensures compliance with legal and ethical standards, including conflict-of-interest safeguards for elected and appointed officials.
• Promotes transparency, accountability, and community benefit while maintaining City control over programs, facilities, and events.

Staff recommends the City Council adopt the proposed Sponsorship, Donation, and Advertising Policy, effective for donations received beginning January 1, 2026. Sponsors who have already pledged contributions for Fiscal Year 2025-2026 may be acknowledged at a City Council meeting as previously promised at the time their sponsorship was negotiated.

FISCAL IMPACT
Implementation of the proposed policy may increase revenue or in-kind support for programs, events, and facility enhancements, thereby reducing potential General Fund reliance.

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STRATEGIC PLAN
This action supports the following 2025-2027 City Council Strategic Plan priorities:
 Develop a sponsorship/donation policy program for Council adoption to offset the cost of special events and recreation programs.

ACTION FOLLOWING CITY COUNCIL APPROVAL
Upon City Council’s approval, staff will create an annual Sponsorship, Donation and Advertising Packet that outlines each City sponsored event and program and their respective financial tiers.

ATTACHMENTS
A. Sponsorship, Advertising and Donation Policy DRAFT
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City of Mountain House
Parks and Recreation
Department
Sponsors, Donation and
Advertising Policy
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Attachment A
Table of Contents
Purpose.........................................................................................................................................................2 Differences Between Sponsors, Donors, and Advertisers ............................................................................2 Solicitation Guidelines ..................................................................................................................................3 Eligibility Requirements................................................................................................................................3 Ineligible Individuals, Organizations or Businesses ..................................................................................3 Approval Process ..........................................................................................................................................4 Sponsorships.................................................................................................................................................5 Categories.................................................................................................................................................5 Title or Presenting Sponsorship............................................................................................................5 Supporting or Secondary Sponsorship..................................................................................................5 Considerations and Restrictions ...............................................................................................................5 Recognition...............................................................................................................................................6 Donations .....................................................................................................................................................6 Categories.................................................................................................................................................6 Considerations and Restrictions ...............................................................................................................7 Recognition...............................................................................................................................................8 Advertising....................................................................................................................................................8 Categories.................................................................................................................................................8 Considerations and Restrictions ...............................................................................................................9 Recognition.............................................................................................................................................10 Agreements ................................................................................................................................................11 Financial Management ...............................................................................................................................11 Tracking and Reporting...............................................................................................................................12 Prohibition on Solicitation and Conflicts of Interest...................................................................................12 Termination Clause.....................................................................................................................................13 Item 8.2
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Attachment A
Purpose
The purpose of the Sponsorship, Donation, and Advertising Policy is to establish clear and consistent guidelines for soliciting, accepting, and managing sponsorships, donations, and advertising within the City of Mountain House Parks & Recreation Department (“Department”). This policy ensures that contributions and promotional activities support the City’s mission and community values, enhance programs, services, and facilities, maintain ethical and transparent practices, and protect public trust. By providing a structured framework, it promotes fair decision-making, safeguards resources, maintains a family-friendly environment, reduces administrative risk, and fosters responsible partnerships.

Differences Between Sponsors, Donors, and Advertisers
Aspect Sponsor Donor Advertiser
Definition
Provides financial or in-kind
support in exchange for public
recognition or promotional
benefits.

Contributes money, goods, or
services without expecting
advertising or promotional
benefits.

Pays for space or time
to promote a product,
service, or brand.

Purpose
Partnership to support
programs/events while gaining
visibility.

Charitable support without
expectation of marketing
returns.

Marketing focused on
promoting products or
services.

Benefit
Received
Public acknowledgment (logos,
naming rights, mentions).

Usually no direct promotional
benefits, may receive thank-you
acknowledgments.

Paid advertising
placement (ads,
signage, media).

Relationship
Collaborative; mutual benefits
outlined in a sponsorship
agreement.

Gift or contribution; typically
one-way support.

Transactional;
advertiser pays for a
specific ad placement.

Agreement
Sponsorship agreement
detailing benefits and
responsibilities.

Donation receipt or
acknowledgment, often less
formal.

Advertising contract
specifying placement,
duration, and fees.

Examples
A local business sponsors a city
event and gets logo placement
on materials.

An individual donates funds to
support park improvements
with no branding.

A company buys a
billboard ad at a
recreation center.

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Attachment A
Solicitation Guidelines
All solicitation of sponsors, donors, and advertisers must be conducted professionally, ethically, and transparently. Staff must:
• Use approved materials and follow standard procedures • Target entities aligned with Department values
• Properly document and authorize all agreements
• Disclose any actual or potential conflicts of interest • Respect decisions of prospective partners
Additional provisions:
• The City may proactively seek sponsorship.
• Opportunities may vary by event, program, facility, or project. • A third party may be retained to solicit sponsors.
• The Mayor, City Council members, and appointed board/commission members are prohibited by law from soliciting sponsorships.

Eligibility Requirements
To be eligible for sponsorship, donation acceptance, or advertising, individuals or entities must:
• Align with the Department’s mission, values, and community standards • Comply with all applicable laws and City policies
• Avoid conflicts with City interests, operations, or integrity The City reserves the right to decline any proposal deemed not in the best interest of the City.

Ineligible Individuals, Organizations or Businesses
The Department reserves the right to decline sponsorships, donations, or advertising proposals from individuals, businesses, or organizations that do not align with the Department’s mission, values, and community standards. Entities will be deemed ineligible if they:
• Promote products or services that are illegal or regulated, including illegal drugs, drug paraphernalia, firearms/weapons, tobacco, vaping, gambling, or sexually explicit materials. • Display content or messaging that is discriminatory, offensive, or inconsistent with community standards.
• Are associated with unethical, fraudulent, or criminal activities. • Advocate for or against political candidates, ballot measures, or political positions. • Present conflicts of interest that could compromise the Department’s integrity. • Conflict with existing contractual obligations of the Department. • Offer events or programs duplicating or competing with existing City offerings.

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Attachment A
• Pose risks to public safety, health, or welfare.
• Have a documented history of noncompliance with City policies or contractual agreements.

Nothing in this policy creates a public forum for general speech. City programs remain non-public forums for City-determined purposes. Any sponsorship from a religious entity must not promote religious messages or beliefs.

Approval Process
All sponsorships, donations, and advertising opportunities must undergo a formal approval process prior to acceptance or implementation. This process ensures responsible stewardship of resources and protects the integrity of the Department.

In reviewing sponsorship proposals, the City will consider:
• Compatibility with City mission, values, and priorities • Compatibility with design standards and Brand Guidelines • Balance of benefits between sponsor and City
• Compliance with federal, state, and local laws
Approval authority:
• Department Director or designee: Up to $10,000 annually. • City Manager: Up to $25,000 annually.
• City Council: Naming rights or any agreement over $25,000 annually.

If Council approval is required, the staff report will include the following:
• Sponsor or Donor name
• Matching fund requests
• Donation restrictions
• Designated program or event
• Ongoing City obligations (e.g., maintenance and/or replacement costs) Approval does not obligate the City for future expenses unless disclosed at a public meeting and does not imply City endorsement. The City may reject proposals that conflict with values, compete with City services, undermine public confidence, or create conflicts of interest.

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Attachment A
Sponsorships
Categories
Title or Presenting Sponsorship
Exclusive naming rights or top-level sponsorship designation for an event, program, or facility including:
• Event sponsorship: (festivals, races, tournaments)
• Program sponsorship (classes, leagues)
• Facility sponsorship (parks, community centers, sports fields) Title Sponsors shall receive inline name recognition, including but not limited to:
• City of Mountain House and XXXX Present…
• XYZ Sponsored by the City of Mountain House and XXXX
• XYZ Presented by the City of Mountain House and XXXX
Secondary Sponsors shall receive subline name recognition, including but not limited to:
• City of Mountain House Presents XYZ
o ABC Provided by XXXX
• XYZ Presented by the City of Mountain House
o ABC Brought to you by XXXX
• XYZ Sponsored by the City of Mountain House
o ABC Supported by XXXX
Supporting or Secondary Sponsorship
Smaller scale sponsorships that provide partial funding or support, often recognized differently from title sponsors including:
• Media & Advertising Sponsorship (printed materials, websites, newsletters, social media campaigns, or promotional videos)
• Youth & Education Sponsorship (scholarships, camps, or educational initiatives) • In-Kind Sponsorship (goods, services, equipment, or volunteer time instead of monetary contributions)
Considerations and Restrictions
• One Title Sponsor per event
• Priority will be given to sponsorship opportunities that provide the highest community benefit. • Sponsorships must not reduce City authority or control over events, programs, or facilities. • Sponsor recognition shall not appear on City uniforms unless it is temporary and event-specific. • All advertising must comply with City codes and regulations.

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Attachment A
• Staff shall limit the number of advertisements for an event to avoid diluting the event’s integrity.
• City logos/trademarks may not be used without written authorization and only for the specified purpose.
• Sponsorship does not grant preferential treatment in City procurement or regulatory actions.

Recognition
The Department will recognize sponsors in a consistent, equitable, and appropriate manner based on the nature and value of the sponsorship. Recognition may include logo placement, public acknowledgment, printed or digital materials, or event-based appreciation, as outlined in the sponsorship agreement and in accordance with the City’s Brand Guidelines.

Sponsor recognition may include:
• Placement of sponsor names and logos on event or program websites • Inclusion in social media posts
• Proportionate recognition on electronic or print media • Thank-you letters, donor lists, or public acknowledgment at events Recognition is subject to the terms of the sponsorship agreement. Sponsorship affiliation with the City shall not be used to gain advantage in competitive bidding, contracting, or any other City-related activity. The City shall ensure that all eligible entities have equal opportunity to participate as sponsors.

Donations
Categories
• Monetary Donations: Cash contributions, checks, or electronic transfers given to support programs, events, or facilities.
• In-Kind Donations: Gifts of goods, equipment, supplies, or services that benefit the Department without direct financial exchange.
• Capital Donations: Contributions designated for major infrastructure projects, facility improvements, or large-scale equipment purchases.
• Endowment Donations: Funds set aside to generate ongoing income for specific programs or purposes, often invested to provide long-term support.
• Memorial or Tribute Donations: Gifts made in honor or memory of an individual, often accompanied by recognition or naming opportunities.
• Matching Gifts: Donations made through employer matching gift programs that double or supplement individual contributions.
• Restricted Donations: Contributions earmarked for a specific purpose, program, or project as specified by the donor.

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Attachment A
• Unrestricted Donations: Gifts given without any specific use restrictions, allowing the Department discretion in allocation.

Considerations and Restrictions
The City may accept donations of funds, goods, services, or property that support City programs, facilities, or community benefit. All donations are subject to the following considerations and restrictions.
• Alignment With City Mission and Community Standards
o Donations must support City programs, services, or facilities and align with the City’s mission, values, and community standards.
o Donations that conflict with City priorities, policies, or established plans may be declined.
• Legal and Ethical Compliance
o Donations must comply with all federal, state, and local laws. o Donations must not create real or perceived conflicts of interest. o Donations shall not be accepted from entities engaged in illegal activities or in violation of regulatory requirements.
• Prohibited Donations: Donations shall not be accepted from:
o Entities that produce, promote, or sell products such as illegal drugs, drug paraphernalia, firearms, weapons, tobacco, vaping products, or adult entertainment. o Individuals or organizations advocating for or against political candidates, ballot measures, or political positions.
o Entities with a documented history of noncompliance with City regulations, policies, or contractual obligations.
o Donors whose contributions would require the City to endorse or promote a private, political, or religious interest.
• Conditions on Donations
o Donations may include reasonable conditions; however, conditions must not:
▪ Limit the City’s policymaking authority.
▪ Require the City to commit to future operational or financial obligations without prior approval.
▪ Compromise the City’s autonomy, neutrality, or program integrity. o Donations requiring a budget amendment or appropriation must be approved in accordance with the City’s Budget Guidelines.
• Evaluation of Donated Goods, Property, or Services
• Donations of equipment, structures, public art, or other tangible items must be evaluated for:
o Safety, suitability, and compatibility with existing City infrastructure. o Long-term maintenance, storage, staffing, or replacement costs. o Environmental or operational impacts.
• The City may decline any donation that creates undue burden, cost, or risk. • Naming Rights Restrictions
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Attachment A
o Donations that include naming rights considerations must follow the City’s Naming Rights Policy.
o Naming rights proposals require separate review and, when applicable, City Council approval.
• Transparency and Documentation
o All donations must be documented and processed through Finance with required supporting materials.
o Anonymous donations may be accepted only if they do not conflict with auditing or financial reporting requirements.

The City reserves the right to decline any donation not meeting these standards. The City may revoke or remove previously accepted donations if they later conflict with community standards, legal requirements, or City operations.

Recognition
The Department will recognize donations in a consistent and equitable manner appropriate to the nature and value of the gift. Recognition may include thank-you letters, donor lists, public acknowledgments at events, or other forms of appreciation determined by the Department. All recognition shall uphold fairness, transparency, and community values and will not imply endorsement of any donor’s products or services. Recognition details will be documented when applicable.

Donation Acknowledgment Levels
• Up to $5,000: Written acknowledgment from the director(s) of the benefiting department(s). • $5,000–$20,000: Written acknowledgment from the City Manager and the benefiting department director(s).
• Over $20,000: Formal acknowledgment at a City Council meeting when the Council approves the appropriation.

Donations and sponsorships that do not require Council approval shall be reported as part of the Quarterly Financial Status Report. Staff must also comply with any reporting requirements included in donor or sponsor agreements.

Advertising
Categories
• Print Advertisers: Ads placed in printed materials such as brochures, event programs, newsletters, flyers, or recreation guides.
• Digital Advertisers: Ads on websites, social media platforms, email newsletters, or digital event signage.
• Facility Signage Advertisers: Advertisements displayed on banners, posters, bulletin boards, or signage within recreation centers, parks, sports fields, or community facilities.

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Attachment A
• Event Advertisers: Ads featured during special events, festivals, tournaments, or community celebrations (e.g., event programs, banners, digital screens). • Broadcast Advertisers: Advertisements on local TV, radio, or video productions associated with the Parks & Recreation Department.
• Sponsorship-Linked Advertisers: Advertisers who gain ad placement as part of a sponsorship agreement.
• Community Bulletin or Classified Ads: Small ads or announcements in community bulletin boards or classified sections in print or online.

Considerations and Restrictions
All advertising associated with City events, programs, facilities, publications, or digital platforms shall comply with the following conditions and restrictions. These standards ensure consistency with the City’s mission, values, community expectations, and legal requirements. • Compliance With Laws and Regulations
o All advertising must comply with federal, state, and local laws. o All advertising must adhere to applicable City codes, regulations, and departmental policies.
• Prohibited Content: Advertising shall not contain, promote, or depict:
o Illegal activities, products, or services.
o Tobacco, vaping products, cannabis, recreational drugs, or drug paraphernalia. o Firearms, weapons, ammunition, or explosives.
o Gambling, casinos, or lottery activities unless specifically permitted by law and approved by the City.
o Alcohol, unless expressly approved for adult-oriented events. o Sexually explicit or adult entertainment content.
o Profanity, obscenity, or graphic imagery.
o Content that is discriminatory, harassing, hateful, or otherwise inconsistent with community standards.
• Political and Religious Neutrality: Advertising shall not include:
o Advocacy for or against political candidates, ballot measures, or political positions. o Content intended to influence public officials or legislative actions. o Religious proselytizing or religious-based political messaging. • Accuracy and Public Representation
o Advertising must be truthful, not misleading, and factually accurate. o Advertising shall not imply City endorsement of a product, service, belief, or position unless a formal agreement authorizes such representation. o Claims that may create public confusion or misrepresentation are prohibited. • Placement and Display Restrictions
o Advertising shall not interfere with public safety, accessibility, or facility operations. o Advertising may not obstruct visibility for drivers, pedestrians, or emergency personnel.

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Attachment A
o Sponsor logos or branding shall not appear on City uniforms unless temporary and event-specific.
o The City may limit the number of advertisements at any event or location to preserve program integrity and aesthetic standards.
• Protection of City Authority and Neutrality
o Advertising and sponsorships shall not diminish the City’s authority or control over events, programs, or facilities.
o Sponsors shall not influence program content, staffing decisions, or City policy direction. o The City may remove or modify advertising at any time if deemed inconsistent with community expectations or the City’s mission.
• Conflict of Interest Restrictions
o Advertising shall not be accepted from entities engaged in activities that present a conflict of interest with City operations.
o Advertising shall not be accepted from individuals or entities with ongoing legal claims or disputes against the City.
o Entities with a documented history of noncompliance with City policies, regulations, or contracts are ineligible.

All advertising is subject to review and approval by the Department. The City reserves the right to reject, modify, or remove advertising at its sole discretion to protect public interest and community standards.

Recognition
Advertisers are generally already recognized through their purchase ad. If a business or individual pays for advertising space (banner, booth, program ad, digital ad, etc.), the ad itself is the recognition.

No additional acknowledgment is usually required or expected with some exceptions including:
• Listing advertisers in an event program or webpage under “Event Advertisers” • Including them in a thank-you post or closing slide
• Acknowledging them in a general appreciation message such as:
“Thank you to all local businesses who purchased advertising in support of this event!” Advertisers should not receive sponsor-level prominence or naming placement unless they paid for a sponsorship package.

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Attachment A
Agreements
Thresholds for written agreements include the following:

Type
Dollar Threshold
/ Value
Approval
Authority
Notes / Requirements
Sponsorship /
Donation
Up to $10,000
annually
Department
Director or
designee
Written agreement recommended if
benefits, obligations, or recognition are
included.

Sponsorship /
Donation
$10,001 –
$25,000 annually City Manager
Formal written agreement required; terms
reviewed for compliance with City policies.

High-Value
Sponsorship /
Naming Rights
Over $25,000 or
includes naming
rights
City Council
Full review, agreement reviewed by City
Attorney, formal Council approval required;
includes ongoing obligations.

In-Kind Donations
Equivalent value
of $5,000+
Department
Director / City
Manager
Agreement recommended if ongoing City
obligations (maintenance, installation,
staffing) are involved.

Small Donations /
Advertising
Less than $5,000 Department
Director / Staff
Acknowledgment or receipt sufficient;
formal agreement generally not required.

All agreements shall include the following within the scope of services:
• Description of obligations and benefits
• Marketing and recognition details
• Conditions regarding logo use
• Termination provisions
• Insurance requirements
• Duration and performance expectations
Financial Management
All funds or in-kind contributions shall be used for the designated program, event, or purpose previously approved by the City Council as part of the annual budget adoption process and agreed upon in the respective agreement.
• All funds and in-kind contributions must be used for the approved purpose. • Departments must forward funds and documentation to Finance.

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Attachment A
• Finance will assist with accounting, job cost setup, and appropriation. • Unspent funds may be re-appropriated with written request at fiscal year-end. • All reporting must follow municipal financial policies.

The Department will not accept:
• Political or lobbying contributions
• Donations promoting religious messages
• Anonymous gifts
• Contributions requiring excessive City resources to manage • Donations posing legal, operational, or environmental risks • Long-term naming rights without clearly defined terms Tracking and Reporting
Staff shall monitor ongoing sponsorships, donations, and advertising for effectiveness and goal achievement and consider benefits to the Department and public, cost-effectiveness, and public feedback.

Finance Coordination:
• Finance provides monthly job cost reports to the Department for review. • The Department must immediately report any discrepancies to Finance.

Reporting Requirements:
• Comply with all reporting obligations specified in individual agreements. • At fiscal year-end, if funds are not fully spent, the Department may submit a written request to Finance to re-appropriate unspent funds to the next fiscal year. • Requests must reference the original purpose and any donor/sponsor restrictions. • Re-appropriation is subject to Finance approval under municipal financial policies.

Prohibition on Solicitation and Conflicts of Interest
Elected officials shall refrain from soliciting donations, except as allowed for charitable purposes or third-party political campaigns under Municipal Code Section I-310-3.190.

All elected and appointed officials must comply with applicable conflict-of-interest laws and policies, including:
• Standard Operating Procedure 16-01, Code of Conduct for Public Officials • California Government Code §§1090 and 87100 et seq.
• Public official disclosure requirements associated with Form 700, Statement of Economic Interests
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Attachment A
Officials must avoid conflicts of interest, refrain from financial involvement in City contracts where prohibited, and make impartial decisions regarding donations and sponsorships.

Termination Clause
The Department reserves the right to decline or terminate any sponsorship, donation, or advertising agreement if the sponsor’s, donor’s, or advertiser’s business practices or reputation conflict with community values, or if the terms of the agreement are violated.

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X.x

ATTACHMENT B
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN HOUSE

TO ADOPT THE SPONSORSHIP, DONATION, AND ADVERTISING POLICY WHEREAS, the City of Mountain House Parks and Recreation Department (“Department”) regularly receives inquiries and offers from businesses, organizations, and individuals seeking to support community programs, events, and facilities through sponsorships, donations, and advertising; and WHEREAS, such contributions can enhance programs, expand community offerings, and reduce reliance on tax-based funding when appropriately managed; and WHEREAS, the City currently lacks a formal, comprehensive policy to guide the solicitation, acceptance, review, approval, and management of sponsorships, donations, and advertising; and WHEREAS, at its regular meeting on August 13, 2025, the City Council reviewed a draft policy and provided direction to staff to refine definitions, clarify approval thresholds, address recognition standards, strengthen ethical safeguards, and ensure a clear distinction between sponsorship recognition and City endorsement; and
WHEREAS, staff has incorporated the City Council’s direction and best practices used by comparable California municipalities into the final proposed Sponsorship, Donation, and Advertising Policy (“Policy”); and
WHEREAS, the Policy establishes consistent, transparent, and accountable procedures for evaluating eligibility, ensuring alignment with City values, protecting the City’s neutrality, and safeguarding public trust and resources; and
WHEREAS, adoption of the Policy provides clear approval authority, financial management requirements, reporting procedures, and conflict-of-interest protections to support ethical, legally compliant administration of sponsorships, donations, and advertising; and WHEREAS, the City Council desires to formally adopt the Sponsorship, Donation, and Advertising Policy to ensure uniform implementation across the organization.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Mountain House hereby adopts the Sponsorship, Donations, and Advertising Policy attached to this Resolution as Attachment A.

Said Policies shall become effective January 1, 2026.

PASSED AND ADOPTED by the City Council of the City of Mountain House, California at a meeting thereof held on this the 1t0h day of December 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

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ATTACHMENT B
______________________________

ANDY SU, MAYOR
City of Mountain House
County of San Joaquin, State of California
ATTEST:

City Clerk of the City of Mountain
House, County of San Joaquin, State of
California
By: ___________________________
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TITLE: Approve 2026-2027 City-Sponsored Special Events Calendar and Provide Feedback on Amphitheater Production Strategy
MEETING DATE: December 10, 2025
PREPARED BY: Laura Johnston, Recreation Manager

RECOMMENDATION
Staff recommends that the City Council:

1. Approve the Fiscal Year 2026–2027 Special Event Calendar to include Summer Friday Event Series, large-scale community events, and multi-department collaborated events.

2. Provide feedback on amphitheater production strategy by partnering with a production company to offer diversified events.

BACKGROUND
In 2010, the Mountain House Community Services District Board (Board) adopted an annual Events Calendar (B-MMX-20), established a budget for community events, and directed staff to coordinate those events. Since then, staff have presented to the Board, and now the City Council, a proposed list of special events for the upcoming fiscal year for adoption.

Past Year’s Accomplishments
Over the past year, the Parks and Recreation team has coordinated a wide range of events that engage all members of the community. Staff successfully planned and executed signature events such as the Kite Festival, Music in the Park summer concert series, Independence Day Parade, MoHoHo Holiday events (Light Up Main Street, Breakfast with Santa, and the new Parade of Lights) as well as cultural celebrations like Juneteenth and the Multi-Cultural Celebration. Additionally, the team collaborated closely with other City departments to provide events that promote safety and community engagement, including the Bike Rodeo, National Night Out, and Spooky Safety Stroll and the State of the City and Veteran’s Day Luncheon.

These efforts reflect the team’s organizational skills, attention to detail, and ability to deliver inclusive, high-quality programming that resonates with residents of all ages and backgrounds.

Current Events through Fiscal Year 2026
The remaining events in Fiscal Year 2025–2026, including the Bike Rodeo, Kite Festival, June Central Park Cinema, and Juneteenth Celebration, have been established and funded in the Fiscal Year 2025–2026 budget. The proposed list of special events for July 2026–June 2027 will be included in the Fiscal Year 2026–2027 budget as approved by Council.

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DISCUSSION
Proposed Updates to the Special Event Calendar
As we prepare for the next fiscal year, our current special event calendar presents an opportunity for strategic improvement. Resident expectations, economic development goals, and available amenities have evolved.

Staff propose updating the 2026-2027 calendar to maximize community engagement, leverage new assets, and better serve the needs of our residents by including a Summer Friday Series at the new amphitheater. The Series will feature Central Park Cinema on the second Friday and Music in the Park on the fourth Friday, June through August. Many neighboring cities offer popular weeknight music and outdoor movie series and Mountain House can adopt this regional best practice. Weeknight programming not only provides regular entertainment for residents but also frees up the amphitheater and Central Community Park on weekends for community groups. This maximizes the use of city facilities and increases accessibility for community-led events programming such as sporting events and tournaments, religious events (i.e. Holi Festival, Easter celebrations, Diwali) cultural events (i.e. India Independence Day, Day of the Dead – Block Party), and holiday events (Community Creep In).

Proposed Summer Friday Event Series
Staff recommends offering a Summer Friday series at the new amphitheater, including:
 Central Park Cinema – Second Friday of the month, June through August  Music in the Park – Fourth Friday of the month, June through August Moving the Music in the Park series to Friday evenings provides residents with a dedicated summer entertainment option while freeing up Saturdays for family activities, vacations, and participation in other community events like fairs and festivals.

New Amphitheater Production Strategy
The new amphitheater is poised to be one of Mountain House’s strongest community assets, attracting participants from across the region. It was designed to increase engagement, attract visitors, and diversify our cultural offerings. Currently, the amphitheater’s full potential is unrealized. To address this, staff will develop a comprehensive operations plan by spring 2026, outlining programming, staffing, maintenance, and marketing strategies to maximize community engagement and return on investment.

In addition to city-run events, the amphitheater can be rented by theater and dance groups, musicians and bands, schools, local nonprofits, speakers, and for library events. This multi-use approach will expand Item 8.3
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access to cultural, educational, and community programming, ensuring the amphitheater serves a broad spectrum of residents and organizations.

Structured weeknight programming, particularly music events, will help realize the vision Council approved for the amphitheater - enhance community vibrancy and provide residents with accessible cultural experiences.

Role of a Production Company
Staff recommend implementing a Summer Friday Series at the new amphitheater, featuring Central Park Cinema on the second Friday and Music in the Park on the fourth Friday, June through August. To ensure high-quality execution and consistent experience for attendees, staff recommend contracting a professional production company to manage these Friday events. This approach allows staff to focus on large-scale Saturday community celebrations such as the Kite Festival, Juneteenth, State of the City, 4th of July Celebration, and Multi-Cultural Celebration, while maximizing the use of the amphitheater.

Partnering with a production company also diversifies entertainment options enabling the city to offer live theater and dance, comedy shows, film and multimedia presentations, educational speaker series, music-based performances, and themed events thus ensuring a rich and varied cultural experience for residents and visitors alike.

Large-Scale Community Events
City-sponsored, staff-led, large-scale community celebrations will continue on Saturdays in Central Community Park to allow maximum participation, including:
 Kite Festival - June
 Juneteenth Celebration – June
 Multi-Cultural Celebration – September
 Additional major summer events in Central Community Park include:
 4th of July Parade and Celebration
 National Night Out
Other Saturday community events in Central Park and Town Hall Plaza include the Light Up Main Street which include the Parade of Lights, Light Up Main Street and Tree Lighting.

Multi-Department Collaborated Events
The Parks and Recreation team will continue working closely with Public Safety to plan and support the Bike Rodeo, National Night Out, and Spooky Safety Stroll. They will also partner with other city departments and community stakeholders to coordinate events such as the State of the City Celebration and Veteran’s Day Luncheon.

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Recommendation
Staff recommends that the City Council approve the Fiscal Year 2026–2027 Special Event Calendar to include Summer Friday Event Series, large-scale community events, and multi-department collaborated events and provide feedback on amphitheater production strategy by partnering with a production company to offer diversified events. This approach maximizes facility use, ensures high-quality programming, and allows staff to focus on large-scale community celebrations.

Additional events may be offered as appropriate and as circumstances and funds allow. Times of events may be adjusted as necessary.

FISCAL IMPACT
This item has no fiscal impact at this time. Funds are designated for these events as part of the regularly adopted fiscal year budget.

STRATEGIC PLAN
This action supports the following 2025-2027 City Council Strategic Plan priorities:
 Investigate and recommend community recreation events.

CEQA
Not applicable.

ACTION FOLLOWING CITY COUNCIL APPROVAL
Staff will file this report and budget for each event accordingly.

ATTACHMENTS
A. Attachment A – Annual Events Calendar 2026-2027
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DATE EVENT TIME SCHEDULING LOCATION EVENT TYPE
July 1 State of the City & Drone Show 6pm - 9pm July 1 Mountain House High School City-wide Collaboration July 4 Independence Day Parade 9am - 11am 4th of July Central Parkway Community Event July 4 Independence Day Celebration 10am - 1pm 4th of July Central Community Park Community Event July 10 Central Park Cinema 8:30 - 10:30pm Second Friday Ampitheater Production Company July 24 Music in the Park 7pm - 9pm Fourth Friday Ampitheater Production Company August 4 National Night Out 5pm - 8pm First Tuesday Central Community Park Public Safety August 14 Central Park Cinema 8:30 - 10:30pm Second Friday Ampitheater Production Company August 28 Music in the Park 7pm - 9pm Fourth Friday Ampitheater Production Company September 12 Multi-Cultural Celebration 5pm - 9pm Second Saturday Central Community Park Community Event Septebmer 26 Senior Health & Wellness Expo 10am-1pm Fourth Saturday Central Community Park Community Event October 31 Spooky Safety Stroll 2pm -5pm Halloween Day Town Hall Lobby Public Safety November 7 Veteran's Day Luncheon 11am - 1pm First Saturday Town Hall Boardroom City-wide Collaboration December 4 Light Up Main Street 6pm - 9pm First Friday Town Hall Community Event December 12 Breakfast with Santa 8am - 12pm Second Saturday Unity Center Community Event OCTOBER 2026
SEPTEMBER 2026
NOVEMBER 2026
DECEMBER 2026
Parks and Recreation
Calendar of Events
2026/2027
JULY 2026
AUGUST 2026
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DATE EVENT TIME SCHEDULING LOCATION EVENT TYPE
Parks and Recreation
Calendar of Events
2026/2027
May 1 Bike Rodeo 10am-12pm First Saturday Town Hall Parking Lot Community Event May 15 Senior Health & Wellness Expo 10am-1pm Third Saturday Central Community Park Community Event June 5 Kite Festival 10am -1pm First Saturday Central Community Park Community Event June 11 Central Park Cinema 8:30 - 10:30pm Second Friday Ampitheater Production Company June 19 Juneteenth Celebration 5pm - 9pm Third Saturday Ampitheater Production Company Sundays Farmer's Market 9am - 2pm Every Sunday Town Hall Parking Lot Community Event Year Round
MAY 2027
JUNE 2027
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TITLE: Set Regular Meeting Dates for 2026
MEETING DATE: December 10, 2025
PREPARED BY: Margaret Wimberly, City Clerk

RECOMMENDATION
Staff recommends that the City Council discuss the proposed regular meeting dates and adopt a Resolution approving the 2026 regular City Council meeting schedule.

BACKGROUND
The City Council typically meets on the second and fourth Wednesday of each month at 7:00 p.m. The City of Mountain House Municipal Code (Section 2-1-100, Time of Meetings) establishes these dates, times, and the regular meeting location, and provides that when a regular meeting day falls on a legal holiday, the meeting shall be held on the next business day.

Adjustments to the annual meeting calendar are occasionally required due to holidays, conferences, and other scheduled events. Should an additional meeting be needed outside the approved dates, the City may call a special meeting or amend the adopted schedule by resolution.

DISCUSSION
Staff recommends that the City Council review the proposed 2026 meeting dates and consider adjustments related to holidays, conferences, and known scheduling conflicts.

DATE NOTES / POTENTIAL CONFLICTS

JANUARY
Wednesday, January 14, 2026
Information Only – Mayors & Council
Members Academy (Jan 21–23, 2026) CalCities educational session; no Council meeting conflict Wednesday, January 28, 2026

FEBRUARY
Tuesday, February 10, 2026 (Placeholder date if February 11 is rescheduled) Wednesday, February 11, 2026 Potential staff conflict; consider rescheduling to February 10 Wednesday, February 25, 2026
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MARCH
Tuesday, March 10, 2026 (Placeholder date if March 11 is rescheduled) Wednesday, March 11, 2026 Conflicts with CalCities Planning Commission Academy in Anaheim (Mar 11–13); consider rescheduling to March 10 or canceling Wednesday, March 25, 2026
APRIL
Wednesday, April 8, 2026
Wednesday, April 22, 2026 Conflicts with CalCities Leaders Summit in Sacramento (Apr 22–24); consider rescheduling to April 29 or canceling
Wednesday, April 29, 2026 (Placeholder date if April 22 is rescheduled) MAY
Information Only – One Voice
Advocacy Trip (May 3–7, 2026) Washington, D.C. delegation travel; no Council meeting conflict Wednesday, May 13, 2026 Budget Study Session at 5:00 p.m.

Wednesday, May 27, 2026
JUNE
Wednesday, June 10, 2026
Wednesday, June 24, 2026
JULY
Wednesday, July 8, 2026 Staff recommends canceling due to summer schedules Wednesday, July 22, 2026
AUGUST
Wednesday, August 12, 2026
Wednesday, August 26, 2026

SEPTEMBER
Wednesday, September 9, 2026
Wednesday, September 23, 2026 Conflicts with CalCities Annual Conference in Anaheim (Sep 23–25); staff recommends canceling

OCTOBER
Wednesday, October 14, 2026
Wednesday, October 28, 2026

NOVEMBER
Wednesday, November 11, 2026 Veterans Day holiday; consider rescheduling to November 12 or 18 Thursday, November 12, 2026 (Placeholder date if November 11 meeting is rescheduled) Item 8.4
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Wednesday, November 18, 2026 (Alternate placeholder date if November 11 meeting is rescheduled)
Wednesday, November 25, 2026 Thanksgiving holiday week; staff recommends canceling

DECEMBER
Wednesday, December 9, 2026
Wednesday, December 23, 2026 Christmas holiday week; staff recommends canceling

FISCAL IMPACT
There is no fiscal impact associated with adopting the 2026 regular meeting schedule.

STRATEGIC PLAN
Not applicable.

CEQA
Not applicable. This action is not a project under the California Environmental Quality Act.

ACTION FOLLOWING CITY COUNCIL APPROVAL
Upon adoption of the 2026 meeting schedule, staff will update all internal City calendars, publish the approved meeting dates on the City’s website, and ensure meeting notices and agenda postings reflect the adopted schedule.

ATTACHMENTS
A. Proposed Resolution
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RESOLUTION NO. 2025 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN HOUSE, CALIFORNIA, ESTABLISHING THE REGULAR MEETING SCHEDULE FOR THE 2026 CALENDAR YEAR WHEREAS, pursuant to Section 2-1-100 of the Mountain House Municipal Code, the City Council holds regular meetings on the second and fourth Wednesday of each month at 7:00 p.m. in the City Council Chambers, located at 251 East Main Street, Mountain House, California; and WHEREAS, the City Council recognizes the need to modify the regular meeting schedule to account for conflicts with holidays, conferences, and other events; and WHEREAS, the proposed meeting schedule for the 2026 calendar year has been reviewed and provides necessary adjustments while ensuring transparency and accessibility for the public; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mountain House, California, that the regular meeting schedule for the 2026 calendar year with meeting times set at 7:00 p.m. is hereby adopted as outlined as shown below:

Wednesday, January 14, 2026
Wednesday, January 28, 2026
Wednesday, February 11, 2026
Wednesday, February 25, 2026
Wednesday, March 11, 2026
Wednesday, March 25, 2026
Wednesday, April 8, 2026
Wednesday, April 22, 2026 * Reschedule or Cancel*
Wednesday, April 29, 2026 Placeholder if the April 22nd meeting is rescheduled Wednesday, May 13, 2026 -
Wednesday, May 27, 2026
Wednesday, June 10, 2026
Wednesday, June 24, 2026
Wednesday, July 8, 2026 (Cancel)
Wednesday, July 22, 2026
Wednesday, August 12, 2026
Wednesday, August 26, 2026
Wednesday, September 9, 2026
Wednesday, September 23, 2026 (Cancel)
Wednesday, October 14, 2026
Wednesday, October 28, 2026
Wednesday, November 11, 2026 * Reschedule
Wednesday, November 25, 2026 *Cancel for Thanksgiving Holiday* Wednesday, December 9, 2026
Wednesday, December 23, 2026 *Cancel for Christmas Holiday* Item 8.4
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PASSED, APPROVED, and ADOPTED by the City Council of the City of Mountain House, California at a meeting thereof held this 10th day of December 2025 by the following Vote, to wit:

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DISCUSSION ITEM | 1
TITLE: City Manager’s Update
MEETING DATE: December 10, 2025
PREPARED BY: Steven J. Pinkerton, City Manager

COMMUNITY CONCERNS & CITY RESPONSE
This section summarizes recent resident inquiries and comments received through City Council meetings and official communication channels. Staff evaluates each item, provides responses, and identifies any follow-up actions to support transparency and community engagement. More information is available at www.mountainhouseca.gov/PublicFollowUp.

Email Requests to City Council
Zoning and Permits
A resident contacted the City Council expressing interest in opening an Indian supermarket in Mountain House and requested information on zoning, permits, and business licensing. Staff responded on behalf of the Mayor, noting that two Indian markets are already planned near the new ARCO commercial area, and provided a link to the City’s planning resources. The inquiry was forwarded to the Planning Division, and the Contract Planner invited the resident to identify a potential site so staff can review applicable regulations and outline the formal review and application process.

Economic Development / Business Relocation
A local technology and manufacturing company, Singh Instrument, reached out to the Mayor to explore relocating operations to Mountain House and inquired about available industrial space and potential business-support programs. Staff responded on behalf of the Mayor, noting that incentives are not currently offered but the City is developing its Economic Development Strategic Plan. Staff connected the company with the City’s Economic Development consultant to review zoning and facility options, and follow-up discussions are underway.

Crosswalk Safety Near Questa Elementary
A resident contacted the Mayor regarding pedestrian safety concerns at the crosswalk on Montebello Avenue at Aventino Avenue. Staff reviewed the location and confirmed several existing safety measures are already in place, including speed humps, signage, and pavement markings. Public Safety will increase enforcement during school drop-off and pick-up periods, and the location has been added to the next review cycle of the City’s traffic calming program to determine if additional treatments such as RRFBs are warranted.

Community Menorah Lighting Request
A request to host a one-day menorah lighting in Mountain House has been submitted to the Mayor. Staff has guided the Rabbi to the Community Hosted Special Event Park Rentals process Item 9.1
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2 and provided requirements for insurance and venue selection. A Special Event application is being prepared for a proposed event at Town Hall’s plaza on Tuesday, December 16 at 6:00 p.m.

Staff will keep the City Council and Mayor updated as coordination continues.

Food Truck Operations & Permitting
A business owner requested clarification through a Council Member on requirements for food truck operations within the City. Staff explained the difference between short-term mobile vending and stationary/event setups in the public right-of-way. Mobile vendors may remain in one location for up to 10 minutes; anything longer requires an encroachment permit. All vendors must also hold a current City business license, maintain valid San Joaquin County health certification, and comply with safety and operational limits within the Municipal Code.

Permitting System Inquiry
A vendor contacted the Mayor offering a permitting review tool intended to reduce incomplete submissions. Staff responded on behalf of the Mayor, noting that the City’s current permitting platform (Greenview) is functioning well and no additional features are being considered at this time. Vendor information was retained should future needs change.

Casita Addition on Mill Valley Drive
A resident inquiry through the Vice Mayor was made regarding a casita addition on N. Mill Valley Drive. Staff confirmed that the work is properly permitted under a building permit, issued November 2025, and has communicated this information directly to the resident who raised the concern.

Public Comments at City Council Meetings
Transparency and Policies
A resident raised concerns regarding transparency, the Brown Act, and City hiring practices. Staff is reviewing related policies and has scheduled a meeting with the resident to address the questions raised.

Traffic Safety in College Park
A resident expressed safety concerns regarding traffic on Central Parkway in the College Park neighborhood and submitted a petition to the City Council. Staff has reviewed the petition and traffic-related data and is scheduled to meet with the resident to discuss potential next steps. To increase safety along Central Parkway, the following improvements are scheduled to begin in early 2026:

Location Improvement Type Schedule
Main Street and Central Parkway Traffic Signal January 2026 Arturo Boulevard and Central Parkway Traffic Signal January 2026 Nasergholi Boulevard and Central Parkway Traffic Signal February 2026 Cataldi Way and Central Parkway RRFB* March 2026
Heritage Drive and Central Parkway RRFB* Spring 2026
Legacy Drive and Central Parkway RRFB* Spring 2026
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3 * Rectangular Rapid Flashing Beacons (RRFBs) are pedestrian-activated flashing lights installed at crosswalks to increase visibility and improve pedestrian safety.

Also, these planned enhancements were shared with residents at the “It Takes a Village” Community Forum on transit and transportation held December 4 at 7:00 p.m. in the Council Chambers.

COMMUNITY DEVELOPMENT UPDATES:

Neighborhood Modifications and Approvals
Mountain House Muslim Association – Tentative Parcel Map A 10-day neighborhood notice for this project was distributed on October 14. The approval packet was provided on October 28.

Neighborhoods I (Lakepoint), J (Lakeshore), and K (Lakeview) Builders continue to make progress through the design and permitting stages. The Design Consistency Review Committee (DCRC), comprised of City staff and Mountain House Developers, has approved the following:
• Lennar – Four home designs
• Taylor Morrison – Two home designs
• Richmond American Homes – Housing plans for Neighborhood K • Century Communities – Housing plans for Neighborhood K • Rurka Homes – Two projects located in Neighborhood J, and another in Neighborhood I
Infrastructure and Civil Improvements
Neighborhood A7 – Tract 4040 (College Park Area)
The landscape corridor plans have been approved.

Neighborhoods A5 – Tract 3609 and B1 – Tract 3610 (College Park Area) Grading, civil, joint trench, and streetlight improvement plans are approved and under construction. The final maps for Tracts 3609 and 3610 were approved by the City Council on October 22, 2025. Staff and consultants are coordinating on the A5 mini park and A5 corridor landscape plans.

Neighborhood B4 – Tract 4099 (Near Delta College)
Grading and civil improvement plans are approved. The large lot final map is approved and recorded. Staff and consultants are reviewing the tract’s final map, joint trench plans, and streetlight plans.

Neighborhoods B6, B7, and B8 – Tract 3619 (College Park Area) The landscape corridor plans have been approved and are under construction.

Neighborhood B11 – Tract 3618 (South of Byron Rd.)
The phase 2 final map has been approved, and the improvements are under construction.

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4 Neighborhood F – Tracts 4210 and 4211 (South of Town Center and Mountain House Pkwy.) Grading and civil improvement plans have been approved, and construction is ongoing.

Landscape guidelines are under review for approval. The joint trench, streetlight, and final maps are currently under review.

Neighborhood H – Tract 4212 (Questa Village Area)
Grading plans have been approved. Landscape guidelines are under review, and civil, joint trench, streetlight, and final map plans are being reviewed.

Neighborhood H – Tract 4216 (Questa Village Area)
Grading and Phase 1 civil, joint trench, and streetlight plans are approved. The final map for Tract 4216 was approved by the City Council on October 22, 2025. Phase 2 civil, joint trench, and streetlight plans remain under review.

Neighborhood I (Lakepoint Area)
Rough grading, civil, joint trench, and streetlight plans for Tracts 4194 and 4200-4202 are approved; construction is ongoing. Under review are the Lake I sanitary sewer and storm drain pump station, civil and utility plans for Tracts 4191-4193, 4198, 4199, and 4265, and the final map for Tract 4194 and Tract 4200-4202. Staff is clearing conditions of approval and preparing improvement agreements.

Neighborhood I Tract 4194 Final Map
The final map is scheduled for City Council consideration on December 10, 2025.

Neighborhood J (Lakeshore Area)
Central Parkway Phase 1 landscape plans, in-tract landscape plans for Tracts 3968 and 3969-3972, and the northern Neighborhood J pond improvement plans have been approved.

Under review are the Phase 1 open space park plans, Neighborhood J Park plans, and off-site arterial Phase 2 landscape plans.

Lennar and Mountain House Developers continue vertical construction and site development, with model homes now complete and open to the public. Full project buildout is anticipated by spring 2027.

Neighborhood K (Lakeview Area)
Grading and in-tract landscape plans are under review. Civil improvements for Tract 3926 are nearing completion.

Neighborhood Updates
Neighborhood A7 (College Park Area)
Tri Pointe continues underground construction and joint trench installation.

Neighborhoods A5 / B1 / B2 / B3 (College Park Area)
Grading operations are ongoing across these tracts, and underground utility installation has commenced.

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5 Neighborhoods B6, B7, and B8 – Tract 3619 (Near Grant Line Road) Model homes are now open in Neighborhoods B6 and B7. Pulte Homes is nearing completion of development in Neighborhood B8.

Neighborhood H Tract 4216 (Central Parkway & West Byron Road) The New Home Company has begun excavation and removal work, with grading operations now underway.

Neighborhood B11 – Tract 3618 (College Park Area)
Construction activity continues, with project completion expected by late 2026.

Neighborhoods C / D (Hansen and Cordes Villages)
Vertical construction continues in Langston Phase 2. Shea Homes will return to complete remaining improvements in Phase 1. Both phases are anticipated to be completed in early 2026, weather permitting.

Neighborhood G (Creekside Area)
Building activity continues, with project completion expected by the end of 2026.

Commercial and Community Development
Mountain House Shopping Center (Hansen Village Neighborhood Commercial site) All City reviews are complete. The applicant is coordinating with the San Joaquin County Building Division for permit issuance, as the application predates City incorporation. Timing for site development has not yet been confirmed.

Wicklund Crossing (Wicklund Village Neighborhood Commercial Site) Planning approval (January 2025) and DCRC approval (April 14, 2025) are complete. Civil and landscape plans are approved, and building plans have been finalized. The remaining item is fee calculation, with building permit issuance anticipated by the end of December.

Mustang Square (Commercial Development)
Construction and inspections continue under San Joaquin County Building Division oversight.

Confirmed tenants include Starbucks, Chipotle, Domino’s Pizza, Nékter Juice Bar, Wing Stop, and Vijithea Indian Super Market.

Initial openings are anticipated in early 2026, with additional tenant build-outs to follow.

Singh Shopping Center (Southwest Corner of Grant Line Rd. and Mountain House Pkwy.) The project includes multiple entitlement actions to develop a 9.1-acre site with a grocery store and gas station. Initial review comments have been issued. A new Deposit Reimbursement Agreement will be executed prior to resuming processing.

Mountain House Sports Center at Mountain House Logistics Center Improvement Plan application IMP-25-001 was approved on October 31, 2025. The 55,000- square-foot indoor facility will include courts, a weight room, locker rooms, and concessions.

Parking requirements have been verified, and staff will monitor compliance as interior improvements proceed.

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6 Self-Storage project proposed on two-acre C-G site in Neighborhood H U-Stor-It has proposed a three-story self-storage building on a parcel zoned C-G. Staff is reviewing design and entitlement materials and has requested revisions prior to completing review.

Key Infrastructure Projects
Grant Line Road
Pulte is constructing Grant Line Road Phase 5 improvements, including modifications to the traffic signals at De Anza Boulevard and Prosperity Street, as part of the frontage improvements for Neighborhoods B6, B7, and B8 (Tract 3619).

Central Parkway Bridge and Arterials (North of Byron Rd.) Minor punch-list items are underway for the bridge and approach roads, now open to the public.

Construction along Central Parkway continues, with through-traffic restrictions in active work zones. Work is expected to continue into early 2026.

Traffic Signals (Central Pkwy. at Main St. and Arturo Blvd.) Improvement plans are approved. Staff and consultants are reviewing material submittals.

Construction is planned to begin in January 2026.

Mountain House Parkway (North of Byron Rd.)
Civil, bridge, joint trench, and streetlight improvement plans are currently under review.

Railroad Crossing Improvements (Byron Rd. at Great Valley Pkwy. and Mountain House Pkwy.) Union Pacific Railroad has approved the proposed at-grade crossing upgrades. A public hearing supporting CPUC approval was held at the November 12, 2025 City Council meeting. Staff and the developer are providing supplemental documentation requested by CPUC.

Water Quality Basin 1
Improvement plans for Water Quality Basin 1 have been approved.

Byron Highway Rehabilitation Project
City staff is coordinating with the developer on the concept plans for Byron Road rehabilitation and improvement.

Central Community Park – Dog Park
Plans have been approved, and construction is currently underway.

Central Community Park – Tennis Complex
Plans have been approved, and construction is in progress, with completion anticipated in Spring 2026.

Central Community Park – Amphitheater
City staff are coordinating with project designers and developers as part of the design review process. Site preparation and construction activities are underway, with overall construction completion anticipated in the second half of 2026.

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7 Residential Developments Summary
Neighborhood B9-B10 Tentative Subdivision Map
This proposed tentative map would subdivide an approximately 35-acre site into 299 residential lots zoned R-M and R-MH. Staff is preparing the conditions of approval and assisting the applicant with the annexation process. City Council consideration is anticipated in early 2026.

Shea Homes Rivani site
Staff is assisting Shea Homes with architectural and landscape reviews, which are nearing completion. Site development is underway, with residential construction expected to follow. The project includes 266 lots zoned R-M on an approximately 30-acre site.

Lennar Trimark sites (Tracts 4210, 4211, and 4212)
Lennar is developing three residential tracts rezoned in September 2024:
• Tract 4210 – 106 lots at Central Parkway & Main Street • Tract 4211 – 143 lots at Mountain House Parkway & Arnaudo Boulevard • Tract 4212 – 81 lots west of Great Valley Parkway & Kelso Road General Plan Updates
A community forum on October 2, 2025 focused on the General Plan update and included public exercises to gather input. Feedback is being summarized by De Novo Planning Group and will be shared on the project webpage.

Staff is also working with DeNovo to include an Economic Development element in the General Plan. Staff and the consultant will be providing additional information regarding this element in early 2026.

Additional information regarding the General plan is now available on the City’s new website at the following link: https://www.mountainhouseca.gov/departments/planning Pending Items and Other Updates
Housing Element RFP
Proposals were due October 31, 2025, and are being evaluated. A contract award recommendation is anticipated in January 2026.

DEPARTMENT UPDATES:

Utilities
Solid Waste Rate Adjustment
The City has approved the annual index-based rate adjustment for solid waste, recycling, and organic waste collection services provided by West Valley Disposal, in accordance with the City’s Permit Agreement. The adjustment results in a 1.09% increase to service rates in 2026, consistent with the calculation methodology in our agreement.
• Commercial and industrial rates become effective January 1, 2026 • Residential rates become effective January 19, 2026
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8 A formal approval notice was issued to West Valley Disposal and they will issue all required customer notifications in advance of the new effective dates.

Wastewater Treatment Plant – Public Health Monitoring
Wastewater surveillance data (Attachment A) continue to show seasonal variation in SARS-CoV2 levels. Elevated concentrations were observed during late 2024 and again in late summer 2025, followed by a sharp decline through September. Levels have since remained low and stable into November, with no emerging upward trend at this time.

Staff will continue routine monitoring as part of the City’s public health early-warning program.

Communications
The Communications team focused on clear, timely, and accessible information for residents throughout November. This past month, the team finalized content and structure for the new CivicPlus website, which launched this week. Work included streamlining navigation, improving mobile responsiveness, updating quick links, and preparing transition messaging for the new utility billing portal. The website will also feature a Google Translate tool to support multilingual access, and it will continue to integrate Rep’d to help residents “Ask the City” and find answers with ease.

Throughout November, the team continued a consistent posting schedule across City social media channels to promote community events, share road work and traffic updates, provide utility billing guidance, and highlight holiday programming. Event recaps, photos, and short video clips were used to extend engagement after each event and drive residents back to the website for more information. Communications staff also supported the “It Takes a Village” community forum series by creating promotional materials, preparing a Facebook event, and drafting email and web copy for the Road Maintenance and Traffic Control forum occurring in early December.

Media relations continued to be an important focus. The team drafted and distributed press releases and website news updates on the upcoming website launch, and the release of the Drone Light Show Services RFP. Staff also handled ongoing media and public information inquiries in collaboration with the City Manager’s Office and other departments. Emergency and operational communications were supported through web updates, email alerts, and social media notifications for scheduled road closures and construction work. Internal communications templates were also refined to improve clarity and consistency.

Human Resources
The City recently filled the Recreation Coordinator position. Claudia Perez joined the team on December 1.

Regional Government Services (RGS) continues work on the classification and compensation study. Revised job descriptions have been finalized and will be presented to the City Council for approval at an upcoming meeting. Data collection and analysis for the compensation component is ongoing, with study completion anticipated in January or February 2026.

Item 9.1
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9 The City is implementing additional NeoGov modules to improve process efficiency, including paperless onboarding, electronic personnel files, and performance evaluation tracking. HR Consultant Joe Kriskovich is coordinating implementation of the performance evaluation module, and HR Manager Nicole Adamo is leading onboarding setup. Both modules are expected to be live in January 2026.

Open enrollment for calendar year 2026 benefits runs through 5:00 p.m. on December 3, with an effective date of January 1, 2026. Staff and City Council Members have been notified of the process for updating coverage selections.

Policy and Procedure Updates
The City’s Human Resources/Risk Management Consultant has completed several new and updated policies and procedures including:
• Public Records Act Response Policy
• Classification Policy and Procedure
• FMLA Policy
• Military Leave Policy
• Citywide Employee Safety Committee Policy
• Risk Management Safety Policy
• Whistleblower Policy
• Subpoena Policy
• Domestic Violence Policy
Additional updates include development and implementation of a Recruiting and Hiring Process and Procedures for Hiring Managers and a Confidentiality Agreement for Oral Board members.

The online recruitment and hiring module is now active and will be used for future recruitments.

Work is underway on the new performance evaluation software module, with full implementation targeted for January 19, 2026.

Public Parks, Facilities, and Recreation Programming
Prime Time Seniors – Friendsgiving
Prime Time Seniors celebrated their annual Friendsgiving luncheon with homemade dishes, group games, and autumn-themed activities. Mayor Andy Su and County Supervisor Robert Rickman attended and shared their appreciation for the group.

Tennis Court Reservations
The following graph provides a breakdown of tennis court reservation net revenue collected for Mountain House High School (MHHS) and Central Park in the past twelve months. This comparison is listed month by month and highlights any increases or decreases in revenue for each location. The totals include refunds as a result of cancellations due to weather or instructor availability.

Monthly Tennis Court Reservation Revenues
Item 9.1
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10 Month MHHS Central
Park
Month MHHS Central
Park
%
Change
November 2025 $796.00 $3,461.00 November 2024 $280.00 $3,858.00 3% October 2025 $512.00 *$3,816.00 October 2024 $573.00 $4,508.00 -15% September 2025 $356.00 $4,336.00 September 2024 $565.00 $2,554.00 50% August 2025 $501.00 $4,440.00 August 2024 $217.50 $1,680.00 160% July 2025 $424.00 $3,134.50 July 2024 $103.50 $1,500.00 122% June 2025 $520.00 $4,192.00 June 2024 $426.00 $1,984.50 95% May 2025 $352.00 $4,164.50 May 2024 $388.50 $2,058.00 85% April 2025 $448.00 $3,650.00 April 2024 $429.00 $1,299.00 137% March 2025 $368.00 $3,496.00 March 2024 $466.50 $1,432.50 103% February 2025 $584.00 $3,589.00 February 2024 $382.50 *$274.50 535% January 2025 $400.00 $3,366.50 January 2024 $261.00 *$211.50 697% December 2024 $216.00 $2,860.00 December 2023 $385.50 $1,912.50 34% Total $5,477.00 $44,505.50 $4,478.0 $23,272.50 80%
Facility Usage
Indoor facility reservations at the Firehouse Community Room, Town Hall, and Unity Center totaled 25 bookings in November 2025, generating $5,174.50 in revenue. Bookings may include internal bookings for City-sponsored activities.

Location Facility # of Bookings Total Revenue
Firehouse Community Room 4 $500.00
Town Hall Boardroom 8 $2,152.50
Town Hall TH-1 10 $476.00
Town Hall Town Hall Main Lobby 1 $35.00
Unity Center Unity Center A 1 $973.00
Unity Center Unity Center A/B 1 $1,038.00
TOTAL 25 $5,174.50
Park Use
Park usage includes rentals for sporting leagues and private use of Altamont Village Park, Central Community Park, Cordes Village Park, Hansen Village Park, and Wicklund Village Park for the month of November 2025.

Location Facility # of Bookings Total Revenue
Altamont Village Park Baseball Diamond 4 $280.00
Altamont Village Park Field A 2 $160.00
Bethany Village Park Field A 1 $20.00
Central Community Park Field A 2 $80.00
Item 9.1
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11 Central Community Park Field D - Baseball Diamond ONLY 1 $30.00 Central Community Park Field D - Cricket and Ballfield 1 $481.00 Central Community Park Field D - Cricket Pitch ONLY 3 $240.00 Cordes Village Park Field B2 3 $60.00
Cordes Village Park Field C 3 $60.00
Cordes Village Park Field D1 4 $280.00
Cordes Village Park Field D2 3 $60.00
Cordes Village Park Field D3 3 $60.00
Cordes Village Park Field D4 3 $60.00
Cordes Village Park Softball Diamond 4 $320.00
Hansen Village Park Field A 4 $110.00
Hansen Village Park Softball Diamond 8 $720.00
Questa Village Park Field A 1 $60.00
TOTAL 50 $3,081.00
Picnic Use
Picnic usage includes rentals for private use of Central Community Park, Cordes Village Park, Hansen Village Park, and Wicklund Village Park for the month of November 2025.

Location Facility # of Bookings Total Revenue
Central Community Park
Picnic Area A - Interactive Water
Fountain 0 $0
Central Community Park Picnic Area B - Basketball Court 0 $0 Cordes Village Park Covered Picnic Area 0 $0
Hansen Village Park Covered Picnic Area 1 $130.00
Wicklund Village Park Gazebo 0 $0
TOTAL 1 $130.00
Public Works
Louie Retirement
Operations and Maintenance Superintendent Doug Louie recently retired from the City after 12 years of service. Prior to joining the CSD in 2013, Doug worked over a decade for a private contractor who provided the landscape maintenance services for Mountain House. When Doug first came to Mountain House for the outside contractor, the District had approximately 500,000 square feet of area to maintain. At Doug’s retirement, he was responsible for the operation and maintenance of over 16 million square feet of land and buildings. We wish Doug all the best! Red-Light Camera System
A public hearing was held on November 12. Following contract award on December 10, proposed locations for new red-light cameras will be selected through a data-driven assessment, followed by public notification and education in accordance with Senate Bill 720. Information on the enforcement program was also shared at the December 4 “It Takes a Village” community forum.

Item 9.1
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12 Bethany NH Playground
Recent heavy rains delayed concrete placement for ramps and installation of playground mulch.

The ribbon-cutting has been adjusted to ensure work is completed safely and in compliance with playground standards. Public Works staff conducted field visits and coordinated schedule modifications with the contractor.

Funding Opportunities
Public Works staff continue pursuing state and federal grant opportunities, including Fast Charger Station upgrades, CalRecycle Rubberized Pavement funding, and transit-related programs. The 2026 One Voice application for the Byron Highway Widening Project has been submitted, supported by regional partners, with a total request of approximately $20 million. Staff will remain engaged with the SJCOG One Voice Review Committee as the project advances toward federal advocacy in 2026.

Highway Safety Improvement Program (HSIP) Projects
Designs for new bike lanes along Great Valley Parkway, Arturo Boulevard, and Main Street, and additional flashing beacons along Central Parkway, are complete. Staff is working with Caltrans Local Assistance on NEPA clearance, Right-of-Way certification, and the Request for Authorization. Construction is anticipated to begin in spring 2026.

On-Call Services for Design, Grants, and Geotechnical Services The RFQ process for on-call consultant services has concluded, with more than twenty submissions. Staff is preparing a shortlist for future assignments under the City’s Master Service Agreement model, allowing CIP projects to proceed efficiently with task-order contracting.

DWR Community Benefits Program – Agreement in Principle (AIP) Following Council approval of the AIP, staff continues coordination with the Department of Water Resources on funding opportunities associated with the Delta Conveyance Project. Preliminary estimates indicate the City may be eligible for up to $10 million between 2028 and 2030 for local infrastructure improvements.

Fire Station No. 1
Staff coordinated with the Fire Department and Risk Management to restrict pedestrian movement in front of the apparatus bay using temporary signage and cones. A Registered Traffic Engineer will recommend permanent circulation improvements.

Fire Station Communication Towers
A Request for Proposals was issued for two 60-foot communication towers to enhance emergency communications. One proposer responded. Staff is working with the Fire Department and the vendor on funding and contract terms. Once finalized, the agreement will be brought to the City Council for award.

ATTACHMENTS:

A. Pathogen Levels for City of Mountain House Wastewater Treatment Plant Item 9.1
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ATTACHMENT A Item 9.1
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2025 Long Range Calendar Page 1 of 2
Saturday, December 6, 2025 - City Event - Light Up Main Street & Tree Lighting 6:00 p.m. - 9:00 p.m. - Main Street/Central Community Park Tuesday, December 9, 2025 - YAC
Board Chambers at 7:00 p.m.

Wednesday, December 10, 2025 - Regular City Council Meeting Board Chambers at 7:00 p.m.

ITEM
ACFR - City
AB 1600 Report - City
EV Charging Station MOU
Set Council Meetings for 2026
Regional Housing Needs Allocation Transfer from SJC
Special Events Calendar and Amphitheater Strategy
Sponsorship Policy
Codes by Reference - Building Dept.

Red Light Camera Contract
Vice Mayor Selection
DWR Agreement - Community Benefit Program
Neighborhood I, Tract 4194 Final Map
Saturday, December 13, 2025 - City Event - Breakfast with Santa 8:00 a.m. - 12:00 p.m. - Unity Center
Wednesday, December 24, 2025 - Holiday No Meeting Scheduled Board Chambers at 7:00 p.m.

Tuesday, January 13, 2026 - YAC
Board Chambers at 7:00 p.m.

Wednesday, January 14, 2026 - Regular City Council Meeting Board Chambers at 7:00 p.m.

ITEM
5:30 PM - Rosenbergs Rules of Order Training
Development Code Update - Presentation only
Drone Light Show Services
Housing Element Contract Award
Fire Station Antenna Contract Award
Fund Balance Comparisons
Overview on Regional EMS services
Item 10.1
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2025 Long Range Calendar Page 2 of 2
Annual Update on TIF and Annexation Fee Programs
General Plan Update: Public Outreach summary and Background/ECR Aquifer Storage Update - Presentation only
CFF/TIF - Update Presentation Only
RFQ Shortlist for on-call design services
RFQ Shortlist for on-call geotechnical consultant
RFQ Shortlist for on-call grant services
Update on Economic Development Strategic Plan
January 21 - 23, 2026 - CalCities - Mayor and Council Member Academy Sacramento
Thursday, January 22, 2026 - SJCOG Board of Directors
555 E. Weber Avenue, Stockton, CA 95202 at 4:00 p.m.

Wednesday, January 28, 2026 - Regular City Council Meeting Board Chambers at 7:00 p.m.

ITEM
Authorize MOU w/County for EV Charging Project
Budget Adjustment/Appropriation for Harris CFF TIF Agreement - Consent MARA - Neighborhood J Park Restrooms
Addition of Waste Services Fees (35 gal)
Cooperative Agreement for FFE (Furniture, Fixtures, Equipment) Town Hall Improvements Development Code Adoption
Class and comp study
Approve Agreement with Blackwater (water reports)
B9/B10 - annexation
Item 10.1
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