AGENDA
Consolidated Regular Meeting
City Council Chamber - 1243 National City
Boulevard, National City, CA
Ron Morrison, Mayor
Luz Molina, Vice-Mayor Brad Raulston, City Manager Marcus Bush, Councilmember Barry J. Schultz, City Attorney Jose Rodriguez, Councilmember Shelley Chapel, MMC, City Clerk Ditas Yamane, Councilmember R. Mitchel Beauchamp, City Treasurer _______________________________________________________________________
The City Council also sits as the City of National City Community Development Commission, Housing Authority, Joint Powers Financing Authority, and Successor Agency to the Community Development Commission as the National City Redevelopment Agency
Thank you for participating in local government and the City of National City Council Meetings.
Meetings: Regular City Council Meetings are held on the first and third Tuesday of the month at 6:00 p.m. Special Closed Session Meeting and Workshops may be same day, t he start time is based on needs. Check Special Agendas for times.
Location: Regular City Council Meetings are held in the Council Chamber located at City Hall, 1243 National City Boulevard, National City, CA 91950, the meetings are open to the public.
Agendas and Material: Agendas and Agenda Packet for items listed are available on the City website, and distributed to the City Council no less than 72 hours prior to the Ci ty Council Meeting. Sign up for E-Notifications to receive alerts when items are posted.
Public Participation: Encouraged in a number of ways as described below. Members of the public may attend the City Council Meeting in person, watch the City Council Meeting via live web stream, or participate remotely via Zoom. Recording of Meetings are archived and available for viewing on the City’s website.
Public Comment: Persons wishing to address the City Council on matters not on the agenda may do so under Public Comments. Those wishing to speak on items on the agenda may do so when the item is being considered. Please submit a Speaker’s Slip to the City Clerk prior to the meeting or immediately following the announcement of the item. All commen ts will be limited up to three (3) minutes. The Presiding Officer shall have the authority to reduce the time allotted to accommodate for a large number of speakers. (City Council Policy 104) If you wish to submit written comment email to the City Clerk’s Office at least 2 hours prior to the City Council Meeting to allow time for distribution to the City Council.
Spanish Interpretation Services: Spanish Interpretation Services are available, please contact the City Clerk prior to the start of the meeting for assistance.
American Disabilities Act Title II: In compliance with the American Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Title II. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office (619) 336 -4228 at least 24 hours in advance of the meeting.
AGENDA
Consolidated Regular Meeting
City Council Chamber - 1243 National City
Boulevard, National City, CA
Ron Morrison, Mayor
Luz Molina, Vice-Mayor Brad Raulston, City Manager Marcus Bush, Councilmember Barry J. Schultz, City Attorney Jose Rodriguez, Councilmember Shelley Chapel, MMC, City Clerk Ditas Yamane, Councilmember R. Mitchel Beauchamp, City Treasurer _______________________________________________________________________
The City Council also sits as the City of National City Community Development Commission, Housing Authority, Joint Powers Financing Authority, and Successor Agency to the Community Development Commission as the National City Redevelopment Agency
Gracias por participar en las reuniones del gobierno local y del Consejo de la Ciudad de National City.
Reuniones: Las reuniones regulares del Consejo Municipal se llevan a cabo el primer y te rcer martes del mes a las 6:00 p.m. La reunión especial de sesión privada y los talleres pueden ser el mismo día, la hora de inicio se basa en las necesidades. Consulte las agendas especiales para conocer los horarios.
Ubicación: Las reuniones regulares del Concejo Municipal se llevan a cabo en la Cámara del Consejo ubicada en el Ayuntamiento, 1243 National City Boulevard, National City, CA 91950, las reuniones están abiertas al público.
Agendas y Material: Las Agendas y el Paquete de Agenda para los tem as enumerados están disponibles en el sitio web de la Ciudad y se distribuyen al Concejo Municipal no menos de 72 horas antes de la Reunión del Concejo Municipal. Regístrese para recibir notificaciones electrónicas cuando se publiquen artículos.
Participación pública: Se fomenta de varias maneras como se describe a continuación. Los miembros del público pueden asistir a la Reunión del Concejo Municipal en persona, ver la Reunión del Concejo Municipal a través de la transmisión web en vivo o participar de forma remota a través de Zoom. Las grabaciones de las reuniones están archivadas y disponibles para su visualización en el sitio web de la Ciudad.
Comentario Público: Las personas que deseen dirigirse al Concejo Municipal sobre asuntos que no están en la agenda pueden hacerlo bajo Comentarios públicos. Quienes deseen hacer uso de la palabra sobre los temas del programa podrán hacerlo cuando se esté examinando el tema.
Por favor, envíe una solicitud del orador al Secretario de la Ciudad antes de la reuni ón o inmediatamente después del anuncio del artículo. Todos los comentarios estarán limitados a tres (3) minutos. El Presidente tendrá la autoridad para reducir el tiempo asignado para dar cabida a un gran número de oradores. (Política del Concejo Municipal 104) Si desea enviar comentarios por escrito, envíe un correo electrónico a la Oficina del Secretario de la Ciudad al menos 2 horas antes de la Reunión del Consejo Municipal para dar tiempo a la distribución al Consejo Municipal.
Servicios de interpretación en español: Los servicios de interpretación en español están disponibles, comuníquese con el Secretario de la Ciudad antes del inicio de la reunión para obtener ayuda.
Título II de la Ley de Discapacidades Americanas: En cumplimiento con la Ley de Discapacidades Americanas de 1990, las personas con discapacidad pueden solicitar una agenda en formatos alternativos apropiados según lo requerido por el Título II. Cualquier persona con una discapacidad que requiera un modificación o adaptación para parti cipar en una reunión debe dirigir dicha solicitud a la Oficina del Secretario de la Ciudad (619) 336 -4228 al menos 24 horas antes de la reunión.
AGENDA
Consolidated Regular Meeting
Tuesday, March 21, 2023, 6:00 p.m.
City Council Chamber - 1243 National City Boulevard
National City, CA
Pages
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE TO THE FLAG
4. PUBLIC COMMENT
In accordance with State law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take action on any issue not included on the agenda. Speakers will have up to three (3) minutes.
5. PROCLAMATIONS AND RECOGNITION
5.1 Women's History Month 6
5.2 Employee of the Quarter - Maria Wright, Nutrition Services Supervisor 7
6. REGIONAL BOARDS AND COMMITTEE REPORTS (Limited to Five (5) Minutes each)
7. CONSENT CALENDAR
The Consent Calendar may be enacted in one motion by the City Council with a Roll Call Vote without discussion unless a Councilmember, a member of the Public, or the City Manager request an item be removed for discussion. Items removed from the Consent Calendar will be considered immediately following the adoption of the Calendar.
7.1 Approval of Reading by Title Only and Waiver of Reading in Full of Ordinance on this Agenda
7.2 Approval of City Council Meeting Minutes. 9
Recommendation:
Approve and file.
7.3 Approval of Agreement with Professional Search Group, LLC for Temporary Personnel Services.
22 Recommendation:
Adopt the Resolution of the City Council of the City of National City, California authorizing the Mayor to execute a Professional Service Agreement between the City of National City and Professional Search Group, LLC to provide Temporary Staffing Services.
7.4 Accept the FY22 State Homeland Security Grant Program funds to purchase equipment for the Police and Fire Departments.
37 Recommendation:
Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, approving and authorizing 1) the Mayor to execute the Standard Assurances for the FY22 State Homeland Security Grant Program; and 2) the establishment of Reimbursable Grants City-Wide Fund appropriations and corresponding revenue budgets each in amounts totaling $47,578 for FY22 State Homeland Security Grant Program for the purchase of equipment for the Police and Fire Departments.”
7.5 Sole source purchase of Zoll Monitors/Defibrillators for the Fire Department. 57 Recommendation:
Adopt the Resolution of the City Council of the City of National City, California, 1) Waiving the Formal Bid Process Pursuant to National City Municipal Code Section 2.60.220(B) Regarding Sole Source Purchasing of Five X Series Advanced Monitor/Defibrillators from Zoll Medical Corporation for the National City Fire Department; and 2) Approving the Establishment of Appropriations and a Corresponding Revenue Budget in the Amount of $198,028 Based on Funding Received From the Lower Sweetwater Fire Protection District’s Equipment Replacement Fund.
7.6 Accept and Adopt the 2022 Multi-Jurisdictional Hazard Mitigation Plan – National City Annex
66 Recommendation:
Adopt the Resolution entitled, “Resolution of the City Council of the City of National City, California, Approving and Adopting the 2022 San Diego County Multi-Jurisdictional Hazard Mitigation Plan – City of National City Annex.”
7.7 Accept and file the Housing Element 2022 Annual Progress Report. 155 Recommendation:
Accept and file the Housing Element 2022 Annual Progress Report pursuant to California Code Section 65400 to the California Department of Housing and Community Development (HCD) and Office of Planning and Research (OPR).
7.8 Amending the Agreement between the City of National City and Devaney Pate Morris & Cameron LLP for legal services.
181
Recommendation:
Adopt the Resolution entitled, “Resolution of the City Council of the City of National City, California, Amending the Agreement between the City of National City and Devaney Pate Morris & Cameron LLP for legal services in the specialized area of General Civil Litigation Defense arising from Government Claims by 1.) Increasing the not-to-exceed amount by $125,000 for a new total not-to-exceed amount of $200,000 pertaining to litigation titled Bhandari v. City; and 2.) Increasing the not-to-exceed amount by $75,000 for a new total not-to- exceed amount of $150,000 pertaining to litigation titled Cummins v. City.
7.9 Notice of Decision – Planning Commission approval - Conditional Use Permit for the Operation of a Service Station at an Existing Gasoline Station located at 2401 East Division Street.
187
Recommendation:
Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed (Case File No. 2022-34 CUP) (Community Development – Planning).
7.10 Notice of Decision – Planning Commission approval of a Conditional Use Permit (CUP) for a new Wireless Communications Facility to be located at 901 Euclid Avenue.
220
Recommendation:
Receive and File
7.11 Temporary Use Permit - Community Easter Egg Festival sponsored by Jesus Church San Diego at Kimball Park on April 1, 2023, from 11 a.m. to 3 p.m. with no waiver of fees
270
Recommendation:
Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802.
7.12 Temporary Use Permit – The 14th Annual San Diego Granfondo Bike Ride sponsored by Life Sports Foundation on April 23, 2023 from 7:30 a.m. to 5 p.m. with no waiver of fees.
291
Recommendation:
Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802.
7.13 Warrant Register #31 for the period of 1/27/23 through 2/02/23 in the amount of $2,267,218.53
314
Recommendation:
Ratify Warrants Totaling $2,267,218.53
7.14 Warrant Register #32 for the period of 2/03/23 through 2/09/23 in the amount of $2,310,853.39
319
Recommendation:
Ratify Warrants Totaling $2,310,853.39
8. PUBLIC HEARING
The following item(s) have been advertised as public hearing(s) as required by law.
8.1 Public Hearing No. 1 of 2 HUD 2023-2024 Annual Action Plan and the allocation of HUD Entitlement Grant Funds to the CDBG and HOME Program activities.
323
Recommendation:
Conduct the Public Hearing and approve recommendations for the CDBG and HOME funding allocations from the sources identified in the Financial Statement.
8.2 Public Hearing and Resolution of the Substantial Amendment to the 2021-2022 Annual Action Plan for the HUD Draft HOME-ARP Allocation Plan. 334
Recommendation:
Approve the Resolution titled, “Resolution of the City Council of The City of National City, California, Adopting the U.S Department of Housing and Urban Development (HUD) Substantial Amendment to the 2021-2022 Annual Action Plan for the Draft HOME Investment Partnerships Program-American Rescue Plan (HOME-ARP) Allocation Plan and the allocation of $1,188,787 in grant funds proposed for affordable rental housing and planning and administration.”
8.3 Consideration of the findings of the Balanced Plan Environmental Impact Report and Mitigation Monitoring and Reporting Program (MMRP). 346
Recommendation:
Adopt the Resolution of the City Council of the City of National City, California, Accepting the Findings of the Balanced Plan Environmental Impact Report and Adopting by Reference the Mitigation Monitoring and Reporting Program.
8.4 Approval of Amendment to City’s Local Coastal Program reflecting jurisdictional boundary changes affected by the Port of SD - National City Balanced Plan and expansion of the Bayshore Bikeway
466
Recommendation:
Adopt the Resolution entitled, “Resolution of the City Council of the City of
National City, California, Approving a Local Coastal Program (LCP) Amendment to Reflect Jurisdictional Boundary Changes Affected by the Port of San Diego’s National City Balanced Plan and Expansion of the Bayshore Bikeway.
8.5 Ratifying the Sale of Real Property known as APN: 559-118-02 and Declaring that the property is no longer needed for City purposes and that such properties are exempt under the Surplus Land Act.
546
Recommendation:
Adopt the Resolution of the City Council of the City of National City, California, Ratifying the Sale of Real Property known as APN: 559-118-02 and declaring that the property is no longer needed for City purposes and that such properties are exempt under the Surplus Land Act.
8.6 Amendment to Title 18 (Zoning) of the National City Municipal Code to create an Interim Use Ordinance related to the use of nonconforming buildings within the City.
551
Recommendation:
Introduce the Ordinance
8.7 Second Reading and Adoption of Ordinance Amending National City Municipal Code Chapter 2.75 adjusting campaign contribution limits as required every odd-numbered year to reflect changes in the Consumer Price Index 559
Recommendation:
Adopt Ordinance entitled, “Ordinance of the City Council of the City of National City, California, Amending Various Sections of the National City Municipal Code Chapter 2.75 to adjust the Campaign Contribution Limit for any Election Held on or after January 1, 2024.”
9. CITY MANAGER’S REPORT
10. ELECTED OFFICIALS REPORT
11. CITY ATTORNEY REPORT
12. ADJOURNMENT
Regular Meeting of the City Council of the City of National City - Tuesday, April 4, 2023 - 6:00 p.m. - Council Chambers - National City, California.
AGENDA REPORT
Department: City Clerk's Office
Prepared by: Shelley Chapel, City Clerk
Meeting Date: Tuesday, March 21, 2023
Approved by: Brad Raulston, City Manager
SUBJECT:
Approval of City Council Meeting Minutes.
RECOMMENDATION:
Approve and file.
BOARD/COMMISSION/COMMITTEE PRIOR ACTION:
Not Applicable.
EXPLANATION:
Meeting Minutes:
March 7, 2023 City Council Special Meeting
March 7, 2023 City Council Regular Meeting
FINANCIAL STATEMENT:
None.
RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:
Not Applicable.
ENVIRONMENTAL REVIEW:
This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.
PUBLIC NOTIFICATION:
Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.
ORDINANCE:
Not Applicable
EXHIBITS:
Exhibit A – Meeting Minutes – Special City Council Meeting of March 7, 2023 Exhibit B – Meeting Minutes – Regular City Council Meeting of March 7, 2023
SPECIAL MEETING MINUTES OF THE CITY COUNCIL
March 7, 2023, 5:00 p.m.
City Council Chamber - 1243 National City Boulevard
National City, CA
Present: Mayor Morrison
Vice-Mayor Molina
Councilmember Bush
Councilmember Rodriguez
Councilmember Yamane
Others Present: Brad Raulston, City Manager
Barry J. Schultz, City Attorney
Frank Parra, Assistant City Manager
Shelley Chapel, City Clerk
Tonya Hussain, Executive Secretary
Special Counsel William Pate with Devaney Pate Morris & Cameron
____________________________________________________________________
1. CALL TO ORDER
The meeting was called to order at 5:06 p.m. by Mayor Morrison.
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE TO THE FLAG
Councilmember Bush led the Pledge of Allegiance.
4. PUBLIC COMMENT
No Public Comment was received.
5. CLOSED SESSION
Members retired into Closed Session at 5 :08 p.m. including City Manager Raulston , Assistant City Manager Parra, City Attorney Schultz, and Special Counsel William Pate with Devaney Pate Morris & Cameron . All left the Closed Session Meeting Room and returned to open session at 5:49 p.m. with all members present in attendance: Morrison, Molina, Bush, Rodriguez, and Yamane.
Announcement of actions taken in Closed Session shall be made at the Regular City Council Meeting following this meeting at 6:00 p.m.
5.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1)
Name of Case: Bhandari v. National City et. al
California Southern District Court Case No.:3:2021-CV-01652-BTM-MDD
6. ADJOURNMENT
Mayor Morrison adjourned to the Regular Meeting of the City Council of the City of National City, Tuesday, March 7, 2023, 6:00 in the Council Chamber, located in City Hall, 1243 National City Boulevard, National City, California.
The meeting adjourned at 5:50 p.m.
__________________________
Shelley Chapel, MMC, City Clerk
The foregoing minutes were approved at the Regular Meeting of March 21, 2023.
__________________________
Ron Morrison, Mayor
REGULAR MEETING MINUTES OF THE CITY COUNCIL
March 7, 2023, 6:00 p.m.
City Council Chamber - 1243 National City Boulevard
National City, CA
Present: Mayor Morrison
Vice-Mayor Molina
Councilmember Bush
Councilmember Rodriguez
Councilmember Yamane
Others Present: Frank Parra, Assistant City Manager
Barry Schultz, City Attorney
Shelley Chapel, City Clerk
Carlos Aguirre, Director of Housing
Molly Brennan, Administrative Services Director
Tonya Hussain, Executive Secretary
Sergio Mora, Fire Battalion Chief
Joyce Ryan, Library & Community Services Director
Jose Tellez, Chief of Police
Armando Vergara, Director of Community Development
Roberto Yano, Director of Public Works and City Engineering _______________________________________________________________
1. CALL TO ORDER
A Regular Meeting of the City Council of the City of National City was called to order at 6:08 p.m. via teleconference and in the Council Chamber, located in City Hall, 1243 National City Boulevard, National City, California.
2. ROLL CALL
Councilmembers present: Morrison, Molina, Bush, Rodriguez, Yamane Other elected officials: Treasurer Mitch Beauchamp
Administrative Officials present: Parra, Schultz, Chapel, Aguirre, Brennan, Hussain, Mora, Ryan, Tellez, Vergara, Yano
Interpretation in Spanish provided by Carlos Diaz and Luisa Diaz de Leon.
3. PLEDGE OF ALLEGIANCE TO THE FLAG
Councilmember Rodriguez led the Pledge of Allegiance. Invocation was delivered by Chaplain Harry Bennett from Paradise Village.
4. PUBLIC COMMENT
Mayor Morrison summarized the process for acceptance of live public comment allowing three (3) minutes per comment and introduced Interim City Clerk Chapel.
Four (4) speaker slips were received for in -person comment s, one (1) written comment, and six (6) people provided virtual comment.
Comment received via Zoom: Written comment received not read into record:
Becky Rapp Ted Godshalk
Barbara Gordon
Peggy Walker
Judith Strang
Kelly McCormick
Cynthia Fuller Quinonez
In-person comment:
Edward Nieto
Geoffrey Schrock
Joshua Alcala
Manuel Andrade
5. PROCLAMATIONS AND RECOGNITION
5.1 Introduction of New City Employees
Director of Administrative Services Brennan announced the new employees.
6. INTERVIEWS AND APPOINTMENTS
6.1 Appointments: City Boards, Commissions and Committees – City Council Appointments for Civil Service Commission, Housing Advisory Committee, and the Planning Commission.
Recommendation: City Council to Conduct Interviews and Appointment.
Mayor Morrison introduced City Clerk Chapel who explained the re - appointment process. Housing Advisory Committee Applicant Izayah Santos and Planning Commissioner Luis Natividad were not present to be interviewed. Applicant Liliana Armenta was interviewed by the City Council.
ACTION: Motion by Councilmember Bush, seconded by Councilmember Yamane to extend the application period for 30 days.
Ayes: Morrison, Bush, Rodriguez, Yamane
Nays: Molina
Motion carried by 4-1 vote.
ACTION: Motion by Councilmember Bush, seconded by Councilmember Yamane to reconsider the item.
Motion carried by unanimous vote.
ACTION: Motion by Councilmember Bush, seconded by Councilmember Yamane to continue the application period for an additional two weeks to the City Council meeting of April 18, 2023.
Motion carried by unanimous vote.
6.2 Appointments: City Boards, Commissions and Committees – Mayoral Appointments for Board of Library Trustees; Community and Police Relations Commi ssion; Park, Recreation & Senior Citizens Advisory Committee; and, the Public Art Committee.
Mayor Morrison introduced City Clerk Chapel who explained the re - appointment process.
Recommendation: Mayoral Appointment with City Councilmembers’ confirmation.
ACTION: Motion by Mayor Morrison, seconded by Vice -Mayor Molina to appoint Alejandra Sotelo-Solis to the Board of Library Trustees for a term ending September 30, 2025.
Ayes: Morrison, Bush
Nays: Bush, Rodriguez, Yamane
Motion failed by 2-3 vote.
ACTION: Motion by Mayor Morrison to appoint Alejandra Sotelo-Solis to the Board of Library Trustees as an Alternate for a term ending September 30, 2023.
Motion died due to lack of a second.
ACTION: Motion by Mayor Morrison, seconded by Vice -Mayor Molina to reappoint Michael Lesley to the Community and Police Relations Commission for a term ending March 31, 2026.
Ayes: Morrison, Molina, Rodriguez, Yamane
Nays: Bush
Motion carried by 4-1 vote.
ACTION: Motion by Mayor Morrison, seconded by Councilmember Yamane to reappoint Zachary Francisco -Gomez to the Community and Police Relations Commission for a term ending March 31, 2026.
Motion carried by unanimous vote.
ACTION: Motion by Mayor Morrison, seconded by Vice-Mayor Molina to appoint Darin Dorsey to the Community and Police Relations Commission for a term ending March 31, 2024.
Motion carried by unanimous vote.
ACTION: Motion by Mayor Morrison, seconded by Vice -Mayor Molina to appoint Jacqueline Ellis to the Community and Police Relations Commission for a term ending March 31, 2024.
Ayes: Morrison, Molina, Bush, Rodriguez
Nays: Yamane
Motion carried by 4-1 vote.
ACTION: Motion by Mayor Morrison, seconded by Councilmember Bush to appoint Alexander Fernandez to the Park, Recreation & Senior Citizen Advisory Committee for a term ending March 31, 2026.
Motion carried by unanimous vote.
ACTION: Motion by Mayor Morrison, seconded by Vice -Mayor Molina to reappoint Ignacio Navarro, Jr. to the Park, Recreation & Senior Citizen Advisory Committee for a term ending March 31, 2026.
Ayes: Morrison, Molina, Rodriguez, Yamane
Nays: Bush
Motion carried by 4-1 vote.
Mayor Morrison asked that the Boards with continued vacancies be noticed again.
7. REGIONAL BOARDS AND COMMITTEE REPORTS (Limited to Five (5) Minutes each)
Councilmember Yamane provided an update on the business of the Sweetwater Authority and introduced San Diego Commu nity Power Community Advisory Committee, Vice-Chair Aida Castanada who provided an update.
Vice-Mayor Molina provided an update on SANDAG.
Mayor Morrison provided an update on the Sweetwater Authority.
8. CONSENT CALENDAR
ACTION: Motion by Vice -Mayor M olina, seconded by Councilmember Bush to approve the Consent Calendar Items 8.1 through 8.3, Items 8.5 through 8.7 with Item 8.4 pulled for discussion by Vice-Mayor Molina.
Motion carried by unanimous vote.
ACTION: Motion by Vice -Mayor Molina, seconded by Councilmember Bush to reconsider the Consent Calendar.
Motion carried by unanimous vote.
ACTION: Motion by Vice -Mayor Molina, seconded by Councilmember Bush to approve the Consent Calendar Items 8.1 through 8.4, Items 8.6 and 8.7 with Item
8.5 pulled for discussion by Vice-Mayor Molina.
Motion carried by unanimous vote.
8.1 Approval of Reading by Title Only and Waiver of Reading in Full of Ordinance on this Agenda
Motion carried by unanimous vote.
8.2 Approval of City Council Meeting Minutes.
Meeting Minutes for the Regular Meeting of February 7, 2023, Item 8.2 were amended following distribution of the agenda packet and corrected in the final record.
Approve and file.
Motion carried by unanimous vote.
8.3 Supporting Healthy Aging through Parks and Recreation (SHAPR) Grant Funds Acceptance
Adopted Resolution No. 2023-18.
Approve the Resolution Entitled, “Resolution of the City Council of the City of National City, California, authorizing the acceptance of the Supporting Healthy Aging Through Parks and Recreation (SHAPR) grant from the National Recreation Park Association (NRPA) in the amount of $4,000 to cover costs associated with the Walking with Ease prog ram and the establishment of grant funds appropriations of $4,000 and corresponding revenue budget.”
Motion carried by unanimous vote.
8.4 Project close-out and notice of completion for the Paradise Creek Park Site Remediation and Improvements Project, CIP No. 18-07.
Adopted Resolution No. 2023-19.
One (1) written public comment via eSCRIBE received from Ted Godshalk.
Adopt a Resolution Entitled, "Resolution of the City Council of the City of National City, California, 1) accepting the work performed by Wh illock Contracting, Inc. for the Paradise Creek Park Site Remediation and Improvements Project, CIP No. 18 -07; 2) approving the final contract amount of $5,197,256.50; 3) ratifying the release of retention in the amount of $141,891.95; and 4) approving the signing of the Notice of Completion for the project"
Motion carried by unanimous vote.
8.5 Acceptance and appropriation of federal funds received through the Consolidated Appropriations Act 2022
Adopted Resolution No. 2023-20.
One (1) written comment received via eSCRIBE from Ted Godshalk.
Director of Public Works and City Engineer Roberto Yano provided a PowerPoint presentation and report.
ACTION: Motion by Vice -Mayor Molina, seconded by Councilmember Yamane to adopt the resolution.
Adopt a Resolution Entitled, “ Resolution of the City Council of the City of National City, California, authorizing the acceptance and appropriation of funds and establishing corresponding expenditure accounts for the following projects: 1) $294,700 for the 24th Street Trolley Pedestrian Bridge Feasibility Study; 2) $3,332,781 for the 24th Street First and Last Mile Connections to Trolley Station for design and construction; and 3) $300,000 for the Bayshore Bikeway Segment 5 project necessary for the additional work on the design.”
Motion carried by unanimous vote.
8.6 Warrant Register #29 for the period of 1/13/23 through 1/19/23 in the amount of $424,817.66.
Ratify Warrants Totaling $424,817.66.
Motion carried by unanimous vote.
8.7 Warrant Register #30 for the period of 1/20/23 through 1/26/23 in the amount of $2,959,351.54
Ratify Warrants Totaling $2,959,351.54
Motion carried by unanimous vote.
9. PUBLIC HEARING
9.1 Introduction and First Reading of Ordinance Amending National City Municipal Code Chapter 2.75 adjusting campaign contribution limits as required every odd -numbered year to reflect changes in the Consumer Price Index
City Clerk Shelley Chapel presented the item.
Mayor Morrison declared the Public Hearing open at 7:47 pm.
There was no public comment.
ACTION: Motion by Councilmember Bush, seconded by Councilmember Yamane to close the public hearing.
Motion carried by unanimous vote.
Public Hearing closed at 7:47 p.m.
Recommendation: Introduce Ordinance by First Reading entitled, “Ordinance of the City Council of the City of National City, California, Amending Various Sections of the National City Municipal Code Chapter
2.75 to adjust the Campaign Contribution Limit for any Election Held on or after January 1, 2024.”
ACTION: Motion by Councilmember Bush, seconded by Councilmember Yamane to introduce the ordinance.
Motion carried by unanimous vote.
9.2 Public Hearing and Adoption of an Ordinance of the City Council of the City of National City, California Establishing the Compensation of the Mayor and City Council.
Approved Ordinance No. 2023-2516.
Mayor Morrison declared the Public Hearing open at 7:49 p.m.
There was no public comment.
ACTION: Motion by Councilmember Bush, seconded by Councilmember Yamane to close the public hearing.
Motion carried by unanimous vote.
Public Hearing closed at 7:48 p.m.
Recommendation: Adopt an Ordinance adjusting the Mayor and City Council compensation in accordance with City Council direction.
ACTION: Motion by Councilmember Bush, seconded by Councilmember Yamane to adopt the Ordinance.
Ayes: Molina, Bush, Rodriguez, Yamane
Nays: Morrison
Motion approved by 4-1 vote.
10. STAFF REPORTS
10.1 Recruitment and Retention Update
Director of Administrative Services Molly Brennan presented the item and PowerPoint Presentation.
Councilmember Rodriguez left the dais at 7:52 p.m. and returned at 7:54 p.m.
Recommendation: Receive the report.
10.2 Staff Report: Fiscal Year 2022 Budget Review
Director of Administrative Services Molly Brennan provided the presentation.
Recommendation: Accept and file the staff report.
11. CITY MANAGER’S REPORT
Assistant City Manager Frank Parra a nnounced that he would begin a six-month leave of absence effective immediately.
12. ELECTED OFFICIALS REPORT
12.1 POLICY 105 REQUEST - Request Clarity regarding General Law Cities ability to have a Primary Voting System if Municipalities would choose to do so. Requested by Councilmember Rodriguez
ACTION: Motion by Councilmember Rodriguez, seconded by
Councilmember Bush to add the item to a future agenda.
Ayes: Bush, Rodriguez, Yamane
Nays: Morrison, Molina
Motion approved by 3-2 vote.
12.2 POLICY 105 REQUEST - Repeal City's Cruising Prohibition for discussion in April, including Business Impacts.
Comment received via Zoom:
Jovita Arellano
In-person comment:
Marisa Rosales
Trinity Garcia
Aida Castanada
ACTION: Motion by Councilmember Bush, seconded by Councilmember Rodriguez to add the item to an April 2023 City Council agenda.
Motion carried by unanimous vote.
13. CITY ATTORNEY REPORT
CLOSED SESSION
Mayor Morrison introduced City Attorney Schultz who announced that there was no reportable action from the earlier Closed Session item.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 549569(d)(1)
Name of Case: Bhandari v National City. et al.
California Southern District Court Case No: 3:2021-CV-01652-BTM- MDD
14. ADJOURNMENT
Mayor Morrison adjourned to the Regular Meeting of the City Council of the City of National City, Tuesday, March 21, 2023, 6:00 in the Council Chamber, located in City Hall, 1243 National City Boulevard, National City, California.
The meeting adjourned at 8:50 p.m.
__________________________________
LaTonya Hussain, Executive Secretary
The foregoing minutes were approved at the Regular Meeting of March 21, 2023
________________________________
Ron Morrison, Mayor
AGENDA REPORT
Department: Administrative Services - Human Resources Prepared by: Molly Brennan, Administrative Services Director Meeting Date: Tuesday, March 21, 2023
Approved by: Brad Raulston, City Manager
SUBJECT:
Approval of Agreement with Professional Search Group, LLC for Temporary Personnel Services.
RECOMMENDATION:
Adopt the Resolution of the City Council of the City of National City, California auth orizing the Mayor to execute a Professional S ervice Agreement between the City of National City and Professional Search Group, LLC to provide Temporary Staffing Services.
BOARD/COMMISSION/COMMITTEE PRIOR ACTION:
Not Applicable.
EXPLANATION:
Professional Search Group (PSG) has been providing the City with temporary staffing services for the last few years. Specifically, they find temporary personnel to fill vacant administrative and internal service positions (HR, Finance) as requested. The te mporary personnel are PSG employees who work at the City to backfill vacancies that are pending a recruitment for a permanent hire or to backfill long-term leaves of permanent employees. Using temporary staffing reduces burnout of City staff and maintains services levels for our residents. At least four (4) of the City’s PSG temporary staff have successful ly applied for open City job opportunities and become high-performing members of the City’s staff.
Previously, the activity with this vendor was in the C ity Manager’s signing authority. With the increased staff turnover during 2022, the activity with this vendor increased and the contract is being brought to City Council for your approval. The City does use one other temporary staffing agency, Hamlyn Williams, which is a City Manager level agreement. Hamlyn Williams specializes in Finance and IT placements, therefore do not use them as often as PSG.
As a professional service vendor, this type of agreement is not preceded by a formal bid process.
The agreement with PSG is for a not -to-exceed amount of $275,000 per year. Like the on -call agreements the City has with other professional service vendors, payment is only due to the vendor when the City requests a temporary staffing placement. Prior to each PSG placement, the City and PSG agree upon an acceptable hourly rate for said services depending on the type of position.
FINANCIAL STATEMENT:
None. When used to backfill vacancies, temporary staffing service costs are offset by personnel service budget savings. If a department asks for temporary staffing services, they would need to demonstrate it is budget neutral or ask City Council for the budget allocation necessary through a future Council action.
RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:
Not Applicable
ENVIRONMENTAL REVIEW:
This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.
PUBLIC NOTIFICATION:
Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.
ORDINANCE:
Not Applicable
EXHIBITS:
Exhibit A - Agreement
Exhibit B - Resolution
AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
PROFESSIONAL SEARCH GROUP, LLC
THIS AGREEMENT is entered into on this 21st day of March, 2023, by and between the CITY OF NATIONAL CITY, a municipal corporation (the “C ITY”), and PROFESSIONAL SEARCH GROUP, LLC, a corporation (the “CONSULTANT”).
R E C I T A L S
WHEREAS, the CITY desires to employ a CONSULTANT to provide provision of temporary personnel services.
WHEREAS, the CITY has determined that the CONSULTANT is a recruitment firm specializing in the recruitment of finance, accounting, information technology, and clerical professionals on a temporary, contract, and permament basis and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT on an as needed basis to identify and provide temporary personnel and the CONSULTANT agrees to perform the services set forth here in accordance with all terms a nd conditions contained herein.
The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT.
2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on March 21, 2023 . The duration of this Agreement is for the period of three years through March 21, 2026. This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. Any extension of this Agreement must be approved in writing by the City Manager.
3. SCOPE OF SERVICES. The CONSULTANT will perform services as set forth in the attached Exhibit “A”.
The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY.
The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith
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and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services.
4. PROJECT COORDINATION AND SUPERVISION . The Administrative Services Director hereby is designated as the Project Coordinator for the CITY and will monitor the progress and executio n of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Alejandro Gonzalez, Recruitment Manager thereby is designated as the Project Director for the CONSULTANT.
5. COMPENSATION AND PAYMENT . The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours work ed and also materials, if any. The total cost for all work described in Exhibit “A” shall not exceed $275,000 per year . An hourly all - inclusive bill rate will be charged on a per candidate, per position basis. This bill rate will be agreed upon between the CITY and the CONSULTANT prior to a candidate starting employment. If the CITY uses the CONSULTANT for recruitment servi ces in the future, the introduction fee due to the CONSULTANT shall not exceed the rates set forth in Exhibit “A”. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit “A”, as determined by the CITY.
The CONSULTANT shall maintain all books, documents , papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred , and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY , and for furnishing of copies to the CITY, if requested.
6. ACCEPTABILITY OF WORK . The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due.
In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT.
7. DISPOSITION AND OWNERSHIP OF DOCUMENTS . The Memoranda, Reports, Maps, Drawings, Plans, S pecifications, and other documents prepared by the CONSULTANT or their employees serving as temporary City personnel under this agreement , whether paper or electronic, shall: (1) be free from defects; (2) become the property of the CITY; and (3) shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement.
Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclai ms any copyright in, and the right to reproduce, all written material, drawings, plans, specifications , or other work prepared under this A greement, except upon the CITY’S prior authorization regarding
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reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.
The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium , or method utilize the CONSULTANT’S written work product for the CITY’S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works.
Any modification or reuse by the CITY of documents, drawings , or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, un less otherwise mutually agreed.
8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners , or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT’S employees are employee s of the CITY , and are not entitled to any of the rights, benefits, or privileges of the CITY’S employees, including but not limited to retirement, medi cal, unemploy- ment, or workers’ compensation insurance.
This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT’S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement, nor any interest herein, may be assigned by the CONSULTANT without the prior written consent of the CITY.
Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement.
9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT’S employees, except as set forth in this Agreement. The CONSULTANT, or the CONSULTANT’S agents, servants, or employ ees are not in any manner agents, servants, or employees of the CITY. The CONSULTANT and its agents, servants, and employees are wholly independent from the CITY and CONSULTANT’S obligations to the CITY are solely prescribed by this Agreement.
10. COMPLIANCE WITH APPLICABLE LAW . The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules , and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement.
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11. LICENSES, PERMITS, ETC . The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. CONSULTANT must promptly produce a copy of any such license, permit, or approval to CITY upon request. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is leg ally required for the CONSULTANT to practice its profession.
12. STANDARD OF CARE.
A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT’S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT’S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site.
B. Unless disclosed in writing prior to the date of this A greement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governm ental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT’S professional performance or the furnishing of materials or services relating thereto.
C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is s pecified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CIT Y are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub-section will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY’S later inability to obtain the specified ite ms or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time.
13. NON-DISCRIMINATION PROVISIONS . The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical h andicap, or medical condition. The CONSULTANT will take positive action to insure that ap plicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.
14. CONFIDENTIAL INFORMATION . The CIT Y may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT
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shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 1 4, however, shall not ap ply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession o f the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.
The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15.
15. INDEMNIFICATION AND HOLD HARMLESS . To the maximum extent provided by law, the CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys’ fees, and defense costs, of any kind or nature, including workers’ compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT’S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney.
The CITY agrees to defend, indemnify and hold harmless the CONSULTANT, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorney’s fees, and defense costs, of any kind or nature, including workers’ compensation claims, of or by anyone whomsoever, resulting from or arising out of he CITY’s performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CONSULTA NT, its agents, officers, employees or volunteers. CONSULTANT will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney.
The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement.
16. EMPLOYEE PAYMENTS AND INDEMNIFICATION.
16.1 PERS Eligibility Indemnification . If CONTRACTOR’s employee(s) providing services under this Agreement claims, or is determined by a court of competent jurisdiction or the
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California Public Employees Retirement System (“PERS”) to be eligible for enrollment in P ERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions w hich would otherwise be the responsibility of the CITY.
CONTRACTOR’S employees providing service under this Agreement shall not:
(1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contributions paid by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would accrue to a CITY employee. CONTRACTOR’s employees hereby waive any claims to benefits or compensation described in this Section 16. This Section 16 applies to CONTRACTOR notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary.
16.2 Limitation of CITY Liability . The payment made to CONTRACTOR under this Agreement shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither CONTRACTOR nor CONTRACTOR’s officers, employees, agents, and subcontractors are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONTRACTOR.
16.3 Indemnification for Employee Payments . CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to PERS, social security, salary or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of (1) CONTRACTOR, (2) any employee of CONTRACTOR, or (3) any employee of CONTRACTOR construed to be an employee of the CITY, for work performed under this Agreement. This is a continuing obligation that survives the termination of this Agreement.
17. WORKERS’ COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers’ Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, an d hold harmless the CITY and its officers, employees , and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney’s fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement.
18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies:
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A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence.
B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles . The p olicy shall name the CITY and its officers, agents , employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided.
C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occu rrence and $4,000,000 aggregate , or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy , covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this “project” or “location”. The “project” or “location” should be noted with specificity on an endorsement that shall be incorporated into the policy.
D. Workers’ Compensation Insurance in an amount sufficient to meet statutory requirements cove ring all of CONSULTANT’S employ ees and employers’ liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement.
If CONSULTANT has no employees subject to the California Workers’ Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY.
E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY ’s Risk Manager, at the address listed in subsection G below, of cancellation or material change.
F. If required insurance coverage is provided on a “claims made” rather than “occurrence” form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (an d any extensions) of this Agree ment. In addition, the “retro” date must be on or before the date of this Agreement.
G. The Certificate Holder for all policies of insurance required by this Section shall be:
City of National City
c/o Risk Manager
1243 National City Boulevard
National City, CA 91950-4397
H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder’s alphabetic and financial size category rating of not less than A:VII according to the current Best’s Key Rating Guide, or a company of equal financial stability that is approved by the CITY’S Risk Manager. In the event coverage is provided by non- admitted “surplus lines” carriers, they must be included on the most recent List of Ap proved Surplus Line Insurers (“LASLI”) and otherwise meet rating requirements.
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I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY’S Risk Manager. If the CONSULTANT does not keep all insur ance policies required by this Section 18 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein.
J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Section 18, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
K. If the CONSULTANT maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
19. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out-of-court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys’ fees.
For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney’s fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney’s fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney’s fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney’s fees incurred by the prevailing party.
20. TERMINATION.
A. This Agreement may be terminated with or without cause by the CITY.
Termination without cause shall be effective only upon 60 -day’s written notice to the CONSULTANT. During said 60 -day period the CONSULTANT shall perform all service s in accordance with this Agreement.
B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY.
C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein.
D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages
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caused the CITY by the CONSULTANT’S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7.
E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT.
21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight m ail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons:
To CITY: Molly Brennan
Administrative Services Director
City of National City
1243 National City Boulevard
National City, CA 91950-4397
To CONSULTANT:
Carl Fink
Director
Professional Search Group, LLC
6790 Embarcadero Lane, Suite 100
Carlsbad, CA 92011
Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section.
22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City . The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest,
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either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National C ity Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY.
If checked, the CONSULTANT shall comply wi th all of the reporting requirements of the Political Reform Act and the National C ity Conflict of Interest Code.
Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk.
The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 22 by the CONSULTANT.
23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations.
24. ADMINISTRATIVE PROVISIONS.
A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday.
B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument.
C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof.
D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsiste nt with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control.
F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto.
G. Assignment & Assumption of Rights. CONSULTANT shall not assign this Agreement, in whole or in part, to any other party without first obtaining the written consent of CITY.
Standard Agreement Page 11 of 12 City of National City and Revised January 2021 Professional Search Group LLC
H. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof.
I. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Californi a. The venue for any legal action arising under this Agreement shall be in either state or federal court in the County of San Diego, State of California.
J. Audit. If this Agreement exceeds ten-thousand dollars ($10,000), the parties shall be subject to t he examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7.
K. Entire Agreement. This Agree ment supersedes any prior agree ments, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby.
L. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto.
M. Subcontractors or Subconsultants. The CITY is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or i s allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 18 and the indemnification and hold harmless provision of Section 15 of this Agreement.
N. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any a nd all matters contemplated under this Agreement, (iv) each party and such party’s counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written.
[Signature Page to Follow]
Standard Agreement Page 12 of 12 City of National City and Revised January 2021 Professional Search Group LLC
CITY OF NATIONAL CITY
By: ____________________________
Ron Morrison, Mayor
APPROVED AS TO FORM:
By: ____________________________
Barry Schultz
City Attorney
PROFESSIONAL SEACH GROUP, LLC
(Corporation – signatures of two corporate officers required) (Partnership or Sole proprietorship – one signature)
By: ______________________________
(Name)
______________________________
(Print)
______________________________
(Title)
By: ______________________________
(Name)
______________________________
(Print)
______________________________
(Title)
Carl Fink
Director
RESOLUTION NO. 2023 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ,
CALIFORNIA, AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL
SERVICE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND
PROFESSIONAL SEARCH GROUP, LLC TO PROVIDE TEMPORARY STAFFING SERVICES.
WHEREAS, Professional Search Group, LLC has provided temporary staffing services for the City of National City since 2019; and
WHEREAS, the City u ses temporary staffing services to backfill vacancies that are pending a recruitment for a permanent hire or to backfill long -term leaves of permanent employees; and
WHEREAS, using temporary staffing reduces burnout of City staff and maintains services levels for our residents; and
WHEREAS, the parties wish to enter into an Agreement to provide temporary staffing services by entering into a Service Agreement for the term from March 21, 2023 to March 21, 2026 at a not-to-exceed amount of $275,000 per fiscal year.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: That the City Council hereby authorizes the Mayor to execute a professional services agreement with Professional Search Group, LLC to provide temporary staffing services.
Section 2: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 21th day of March, 2023.
Ron Morrison, Mayor
ATTEST:
Shelley Chapel, MMC, City Clerk
APPROVED AS TO FORM:
Barry J. Schultz, City Attorney
AGENDA REPORT
Department: Fire Department
Prepared by: Walter Amedee, Management Analyst III
Meeting Date: Tuesday, March 21, 2023
Approved by: Brad Raulston, City Manager
SUBJECT:
Accept the FY22 State Homeland Security Grant Program funds to purchase equipment for the Police and Fire Departments.
RECOMMENDATION:
Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, approving and authorizing 1) the Mayor to execute the Standard Assurances for the FY2 2 State Homeland Security Grant Program; and 2) the establishment of Reimbursable Grants City-Wide Fund appropriations and corresponding revenue budgets each in amounts totaling $ 47,578 for FY22 State Homeland Security Grant Program for the purchase of equipment for the Police and Fire Departments.”
BOARD/COMMISSION/COMMITTEE PRIOR ACTION:
Not Applicable.
EXPLANATION:
The FY22 State Homeland Security Grant Program was designed to supplement the purchase of equipment, training, exercises, and planning for Police and Fire personnel. The San Diego County Office of Emergency Services coordinates the requests for equipment, training, exercises, and planning. In order to receive grant funds, National City must authorize the submission of the Standard Assurances for the FY2 2 State Homeland Security Grant Program. National City’s allocation was $46,855 and Lincoln Acres was $ 723, as we are their contracted Fire and EMS provider, for a grand total of $ 47,578 for equipment. The funds will be divided evenly between the City’s Police and Fire Department.
This grant program requires the City to incur expenses, and then apply for reimbu rsement. In order to be eligible for reimbursement, the Police and Fire Departments must purchase and/or receive the items prior to the May 31, 2024 deadline. The appropriation will be used to purchase Rescue Equipment and accessories for the Fire Department and Mobile Radios and accessories for the Police Department.
FINANCIAL STATEMENT:
Expenditure Account: 282 -411-962-515-0000 Equipment - $23,789.00, 282-412-962-521-0000 Equipment - $23,789.00
Revenue Account: 282-11962-3498 - $23,789.00 & 282-12962-3498 - $23,789.00. No City match required.
RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:
Public Safety
ENVIRONMENTAL REVIEW:
This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.
PUBLIC NOTIFICATION:
Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.
ORDINANCE:
Not Applicable
EXHIBITS:
Exhibit A - California Governor’s Office of Emergency Services FY2022 Standard Assurances Exhibit B - Letter – Notification of Federal Funding Award Exhibit C - Resolution
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non- discrimination, including:
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages;
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19;
(l) The Applicant will comply with California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m) Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000- 15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.
9. Cooperation and Access to Records
All Applicants must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating $30,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.
Part 170 Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.
16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.
NONPROFIT SECURITY GRANT PROGRAM (NSGP) –
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect PII are required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively.
24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.
27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All r
ecipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942.
29. Hotel and Motel Fire Safety Act of 1990
I
n accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
30. Non-supplanting Requirement
All r
ecipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.
31. Patents and Intellectual Property Rights
U
nless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.
No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.
32. SAFECOM
All r
ecipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.
33. Terrorist Financing
All r
ecipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance I
f the total value of the recipient’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
35. USA Patriot Act of 2001
All r
ecipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.
36. Use of DHS Seal, Logo, and Flags
All r
ecipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.
37. Performance Goals
I
n addition to the Biannual Strategy Implementation Report (BSIR) submission requirements outlined in the Preparedness Grants Manual, subrecipients must demonstrate how the grant-funded project addressed the core capability associated with this project. The capability gap reduction must be addressed in the Project Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes T
he DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
IMPORTANT
T
he purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2021, Version 11.4, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.
Subrecipient:
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title: Date:
RESOLUTION NO. 2023 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING AND AUTHORIZING 1) THE MAYOR TO EXECUTE THE STANDARD ASSURANCES FOR THE FY22 STATE HOMELAND SECURITY GRANT PROGRAM AND 2) THE ESTABLISHMENT OF REIMBURSABLE GRANTS CITY -
WIDE FUND APPROPRIATIONS AND CORRESPONDING REVENUE BUDGETS EACH IN AMOUNTS TOTALING $47,578 FOR FY22 STATE HOMELAND SECURITY
GRANT PROGRAM FOR THE PURCHASE OF EQUIPMENT FOR THE POLICE AND
FIRE DEPARTMENTS
WHEREAS, the Fiscal Year (“FY”) 22 State Homeland Security Grant Program was designed to supplement the purchase of equipment, training, exercises, and planning for Police and Fire personnel; and
WHEREAS, the San Diego County Office of Emergency Services coordinates the requests for equipment, training, exercises, and planning; and WHEREAS, to receive grant funds, the City of National City (“City”) must authorize the submission of the Standard Assurances for the FY 2 2 State Homeland Security Grant Program; and
WHEREAS, to be eligible for reimbursement, the FY 22 State Homeland Security Grant Program requires the City first to incur expenses, and after that, apply for reimbursement for the City’s Police and Fire Department purchases of equipment, which is required to occur before May 31, 2024; and
WHEREAS, the City’s allocation for equipment totaled $46,855 and Lincoln Acres allocation totaled $723, for a total of $47,578 which will be divided evenly between the City’s Police and Fire Departments; and
WHEREAS, City staff recommends the utilization of $47,578 of City funds for equipment for the City’s Police and Fire Departments and to request reimbursement for such expenses from the San Diego County Office of Emergency Services; and WHEREAS, City staff requests City Council authorizes the Mayor to sign the Standard Assurances for the FY 22 State Homeland Security Grant Program; and WHEREAS, City staff further requests that C ity Council authorize establishing a Reimbursable Grants City -Wide Fund appropriations and corresponding revenue budgets each in amounts totaling $ 47,578 for FY22 State Homeland Security Grant Program funds for the purchase of equipment for the Police and Fire Departments.
WHEREAS, City staff is requesting to purchase Rescue Equipment and accessories for the Fire Department and Mobile Radios and accessories for the Police Department.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: Authorizes the Mayor to sign the Standard Assurances for the FY 22 State Homeland Security Grant Program.
Section 2: Authorizes establishing a Reimbursable Grants City -Wide Fund appropriations and corresponding revenue budgets each in amounts totaling $ 47,578 for FY22 State Homeland Security Grant Program funds for the purchase of equipment for the Police and Fire Departments.
Section 3. The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 21st day of March, 2023.
Ron Morrison, Mayor
ATTEST:
Shelley Chapel, MMC
Interim City Clerk
APPROVED AS TO FORM:
__
Barry J. Schultz, City Attorney
AGENDA REPORT
Department: Fire Department
Prepared by: Walter Amedee, Management Analyst III
Meeting Date: Tuesday, March 21, 2023
Approved by: Brad Raulston, City Manager
SUBJECT:
Sole source purchase of Zoll Monitors/Defibrillators for the Fire Department.
RECOMMENDATION:
Adopt the Resolution of the City Council of the City of National City, California, 1) Waiving the Formal Bid Process Pursuant to National City Municipal Code Section 2.60.220(B) Regarding Sole Source Purchasing of Five X Series Advanced Monitor/Defibrillat ors from Zoll Medical Corporation for the National City Fire Department; and 2) Approving the Establishment of Appropriations and a Corresponding Revenue Budget in the Amount of $198,028 Based on Funding Received From the Lower Sweetwater Fire Protection District’s Equipment Replacement Fund.
BOARD/COMMISSION/COMMITTEE PRIOR ACTION:
Not Applicable.
EXPLANATION:
The City of National City's Fire Department provides advanced emergency medical services to the residents and visitors of the City of National City . T he Fire Department currently uses Zoll monitors/defibrillators on a daily basis for emergency medical responses that are r eaching the end of use life a nd need to be updated. The Zoll mo nitors/defibrillators are used by AMR ambulance service provider and adjacent fire agencies . The Zoll Medical Corporation is a sole source vendor of X Series Advanced Monitors/Defibrillators.
As allowed by National City Municipal Code Section 2.60.220 (B ) - Open market procedure — Exception to bidding requirements, the National City Fire Department requests the purchase of five Zoll X Series Advanced Monitors/Defibrillators from Zoll Medical Corporation, a sole source provider.
Zoll Medical Corporation is the sole supplier of X Series Advanced Monitors/Defibrillators in the United States. No other X Series Advanced Monitors/Defibrillators suppliers are available in the U.S. Therefore, purchasing this equipment from Zoll Medical Corporation must be considered a sole source procurement.
Zoll Medical Corporation is pleased to offer the City of National City the opportunity to take advantage of the quote.
Accordingly, staff recommends waiving the formal bid process pursuant to NCMC Section
2.60.220(B) for the sole source purchase of the X Series Advanced Monitors/Defibrillators from Zoll Medical Corporation for $198,027.82.
2.60.220 - Open market procedure—Exception to bidding requirements:
In any of the following instances, the city manager or purchasin g agent may dispense with the requirements of bidding when any of the following applies, provided the circumstances are completely documented:
B. The commodity, regardless of value, can be obtained from only one source. Sole source procurements may be used when there is only one source from which a particular commodity is available and there is no adequate substitute. Sole source procurement may also be used when it is clear that competitive bidding will not produce any competitive advantage or would be impractical or not meet an urgent city procurement need. (Ord. 2262 § 1 (part), 2005)
FINANCIAL STATEMENT:
Funding for this purchase is being provided by the Lower Sweetwater Fire Protection District pursuant to its agreement with the City for providing fire protection services within the District.
Expenditure Account: Expenditure Account: 001-412-125-521-0000 - $198,028 Revenue Account: 001-12125-3555 - $198,028
No City match required.
RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:
Public Safety
ENVIRONMENTAL REVIEW:
This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.
PUBLIC NOTIFICATION:
Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.
ORDINANCE:
Not Applicable
EXHIBITS:
Exhibit A – Zoll Monitor Quote
Exhibit B – Zoll Medical Corporation Sole Source Letter Exhibit C – Resolution
Quote No: Q-46965 Version: 2
ZOLL Medical Corporation
269 Mill Road
Chelmsford, MA 01824-4105
Federal ID# 04-2711626
Phone: (800) 348-9011
Fax: (978) 421-0015
Email: [email protected]
National City Fire Department
1243 National City Boulevard
National City, CA 91950
ZOLL Customer No: 113028
Scott Robinson
(619) 336-4566
[email protected]
Quote No: Q-46965
Version: 2
Issued Date: January 13, 2023
Expiration Date: March 31, 2023
Terms: NET 30 DAYS
FOB: Destination
Freight: Free Freight
Prepared by: Catherine Prophet
EMS Territory Manager
[email protected]
949-436-4369
Item Contract
Reference Part Number Description Qty List Price Adj. Price Total Price 1 949804 601-2431112-01 X Series Advanced Monitor/Defibrillator - 12-Lead ECG, Pacing, SpO2, SpCO, EtCO2, BVM, NIBP,
Audio, CPR Expansion Pack, Remote View
Includes: TBI Dashboard, 4 trace tri-mode display
monitor/ defibrillator/ printer, advisory algorithm,
advanced communications package (Wi-Fi,
Bluetooth, USB cellular modem capable) USB data
transfer capable and large 6.5in ( 16.5cm) diagonal
screen. Accessories Included: MFC cable and CPR
connector, A/C power cord, One (1) roll printer paper,
6.6 Ah Li-ion battery, Operators Manual, Quick
Reference Guide, and One (1)-year EMS warranty.
Parameter Details: Real CPR Help - Dashboard
display of CPR Depth and Rate for Adult and
Pediatric patients, Visual and audio prompts to coach
CPR depth (Adult patient only), Release bar to
ensure adequate release off the chest, Metronome to
coach rate for Adult and Pediatric patients. See-Thru
® CPR artifact filtering • Interpretative 12-Lead ECG
(Full 12 ECG lead view with both dynamic and static
12-lead mode display. 12-Lead OneStep ECG cable
- includes 4-Lead limb lead cable and removable
precordial 6-Lead set) • ZOLL Noninvasive Pacing
Technology • Real BVM Help: Dashboard provides
real-time ventilation feedback on both volume and
rate for intubated and non-intubated patients.
AccuVent Cable included. (Accuvent disposable
sensors sold separately) • Welch Allyn NIBP with
Smartcuff. 10 foot Dual Lumen hose and SureBP
Reusable Adult Medium Cuff • Masimo SpO2 &
SpCO with Signal Extraction Technology (SET),
Rainbow SET® • EtCO2 Oridion Microstream
Technology. Microstream tubing set sold separately •
5 $50,946.00 $39,367.11 $196,835.55
2 839741 8000-0580-01 Six hour rechargeable Smart battery 5 $890.00 $331.65 $1,658.25
National City Fire Department
Quote No: Q-46965 Version: 2
ZOLL Medical Corporation
269 Mill Road
Chelmsford, MA 01824-4105
Federal ID# 04-2711626
Phone: (800) 348-9011
Fax: (978) 421-0015
Email: [email protected]
Item Contract
Reference Part Number Description Qty List Price Adj. Price Total Price 3 8000-000393-01 X Series Carry Case, Premium 5 $385.00 $385.00 $1,925.00 4 8778-89011-WF X Series - Worry-Free Service Plan - 1 Year On- Site At Time of Sale
Includes: Annual preventive maintenance, 27%
discount on new cables, 27% discount on additional
SurePower II Batteries, discount on parameter
upgrades, SurePower II Battery replacement upon
failure, and accidental damage coverage (see
comments). Shipping and use of a Service Loaner
during repairs, no charge shipping. Extended
warranty is a continuation of the EMS One Year
Product Limited Warranty. • ACCIDENTAL
DAMAGE COVERAGE: Includes one device outer
housing replacement per year per device. This
coverage excludes devices that are deemed beyond
repair and/or catastrophic damage. Cosmetic
damage that does not affect the integrity of the
device would not require outer housing replacement.
• BATTERY REPLACEMENT PROGRAM: Batteries
must be maintained per ZOLL recommended
maintenance program - Batteries are replaced upon
failure, one for one, throughout the term of the
ExpertCare Service contract, should the SurePower
II battery or SurePower Charger display a fault -
Batteries must be evaluated and confirmed of failure
through ZOLL Technical Support and/or an on-site
field service technician. - Up to three batteries per
device will be covered for batteries acquired from
ZOLL in last 24 months for batteries that fail during
the Worry-Free service contract period. (When
Service Contract purchased post-sale) - For batteries
acquired from ZOLL over 24 months ago, one battery
per device will be covered for batteries that fail during the Worry-Free service contract period. (When
Service Contract purchased post-sale)
5 $2,065.00 $1,858.50 $9,292.50
5 6008-9901-61 ZOLL X Series Trade In Allowance (EMS Group) See Trade Unit Considerations.
4 ($7,500.00) ($30,000.00)
Subtotal: $179,711.30
Estimated Tax: $18,316.52
Total: $198,027.82
Contract Reference Description
839741 Reflects San Diego County 2019 contract pricing. Notwithstanding anything to the contrary herein, the terms and conditions set forth in San Diego County 2019 shall apply to the customer's purchase of the products set forth on this quote. 949804 Reflects GPO NPP 2020 - Contract No. PS20200 contract pricing. Notwithstanding anything to the contrary herein, the terms and conditions set forth in NPP 2020 - Contract No. PS20200 shall apply to the customer's purchase of the products set forth on this quote.
Trade Unit Considerations
National City Fire Department
Quote No: Q-46965 Version: 2
ZOLL Medical Corporation
269 Mill Road
Chelmsford, MA 01824-4105
Federal ID# 04-2711626
Phone: (800) 348-9011
Fax: (978) 421-0015
Email: [email protected]
Trade-In values valid through March 31, 2023 if all equipment purchased is in good operational and cosmetic condition and includes all standard accessories. Trade-In values are dependent on the quantity and configuration of the ZOLL devices listed on this quotation. Customer assumes responsibility for shipping trade-in equipment at the quantities listed on the trade line items in this quotation to ZOLL’s Chelmsford Headquarters within 60 days of receipt of new equipment. Customer agrees to pay cash value for trade-in equipment not shipped to ZOLL on a timely basis.
To the extent that ZOLL and Customer, or Customer’s Representative have negotiated and executed overriding terms and conditions (“Overriding T’s & C’s”), those terms and conditions would apply to this quotation. In all other cases, this quote is made subject to ZOLL’s Standard Commercial Terms and Conditions (“ZOLL T’s & C’s”) which for capital equipment, accessories and consumables can be found at https://www.zoll.com/about-zoll/invoice-terms-and-conditions and for software products can be found at http://www.zoll.com/SSPTC and for hosted software products can be found at http://www.zoll.com/SSHTC. Except in the case of overriding T’s and C’s, any Purchase Order (“PO”) issued in response to this quotation will be deemed to incorporate ZOLL T’s & C’s, and any other terms and conditions presented shall have no force or effect except to the extent agreed in writing by ZOLL.
1. Delivery will be made upon availability.
2. This Quote expires on March 31, 2023. Pricing is subject to change after this date.
3. Applicable tax, shipping & handling will be added at the time of invoicing.
4. All purchase orders are subject to credit approval before being accepted by ZOLL.
5. To place an order, please forward the purchase order with a copy of this quotation to [email protected] or via fax to 978-421-0015.
6. All discounts from list price are contingent upon payment within the agreed upon terms.
7. Place your future accessory orders online by visiting www.zollwebstore.com.
National City Fire Department
Quote No: Q-46965 Version: 2
ZOLL Medical Corporation
269 Mill Road
Chelmsford, MA 01824-4105
Federal ID# 04-2711626
Phone: (800) 348-9011
Fax: (978) 421-0015
Email: [email protected]
Order Information (to be completed by the customer)
[ ] Tax Exempt Entity (Tax Exempt Certificate must be provided to ZOLL) [ ] Taxable Entity (Applicable tax will be applied at time of invoice)
BILL TO ADDRESS SHIP TO ADDRESS
Name/Department: Name/Department:
Address: Address:
City / State / Zip Code: City / State / Zip Code:
Is a Purchase Order (PO) required for the purchase and/or payment of the products listed on this quotation? [ ] Yes PO Number: ____________ PO Amount: ____________ (A copy of the Purchase Order must be included with this Quote when returned to ZOLL) [ ] No (Please complete the below section when submitting this order) For organizations that do not require a PO, ZOLL requires written execution of this order. The person signing below represents and warrants that she or he has the authority to bind the party for which he or she is signing to the terms and prices in this quotation.
National City Fire Department
Authorized Signature: _1\
\s1\
Name: \n1\
Title: \t1\
Date: \d1\
2021-09-20 v.3
January 5, 2023
Scott Robinson
Captain/Paramedic
National City Fire Department
343 E 16th St.
National City, CA 91950
Dear Captain Robinson:
We appreciate your selection of ZOLL® products. This letter serves as confirmation that ZOLL® Medical Corporation at 269 Mill Road in Chelmsford, Massachusetts, is the sole manufacturer and source of X Series® and X Series Advanced Defibrillators for the EMS Market. ZOLL® or Catherine Prophet, Senior EMS Account Executive/Regional Trainer, will not sell an X Series® and X Series Advanced Defibrillator to National City Fire Department through any vendor or dealer and no vendor or dealer is authorized to provide warranty or service.
Should you have any questions or require additional information please contact m e at 800-348-9011.
Sincerely,
J
ody Podgurski
Contract Specialist
RESOLUTION NO. 2023 –
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, 1)
WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.22 0(B) REGARDING SOLE SOURCE PURCHASING OF FIVE X SERIES
ADVANCED MONITORS/DEFIBRILLATORS FROM ZOLL MEDICAL CORPORATION FOR THE NATIONAL CITY FIRE DEPARTMENT; AND 2) APPROVING THE ESTABLISHMENT OF
APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF $198,028 BASED ON FUNDING RECEIVED FROM THE LOWER SWEETWAT ER FIRE PROTECTION DISTRICT’S EQUIPMENT REPLACEMENT FUND.
WHEREAS, the City of National City 's Fire Department provides advanced emergency medical services to the residents and visitors of the City of National City; and
WHEREAS, the Fire Department desires to update its life saving equipment from time to time; and
WHEREAS, funding for this equipment in the amount of $198,028 is available from the Lower Sweetwater Fire Protection District pursuant to the fire protection services agreement between the City and the District; and
WHEREAS, the Fire Department currently uses Zoll monitors/defibrillators on a daily basis for emergency medical responses that are reaching the end of use life; and
WHEREAS, the Fire Department would like to continue to use Zo ll monitors/defibrillators since they are used by AMR ambulance service provider and adjacent fire agencies; and
WHEREAS, Zoll Medical Corporation is a sole source vendor of X Series Advanced Monitors/Defibrillators; and
WHEREAS, City of National City staff recommends that City Council authorize the Mayor to waive the formal bid process pursuant to NCMC Section 2.60.220 (B) for the sole source purchase of five X Series Advanced Monitors/Defibrillators from Zoll Medical Corporation for the National City Fire Department.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: Authorizes the Mayor to waive the formal bid process pursuant to NCMC Section 2.60.220 (B) for the sole source purchase of five X Series Advanced Monitors/Defibrillators from Zoll Medical Corporation for the National City Fire Department
Section 2: Authorizes establishing an appropriation and offsetting revenue budget in the amount of $198,028 in the City's General Fund based on funding received from the Lower Sweetwater Fire Protection District’s Equipment Replacement Fund.
Section 3. The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 21st day of March, 2023.
Ron Morrison, Mayor
ATTEST:
Shelley Chapel, MMC
City Clerk
APPROVED AS TO FORM:
__
Barry J. Schultz, City Attorney
AGENDA REPORT
Department: Fire Department
Prepared by: Walter Amedee, Management Analyst III
Meeting Date: Tuesday, March 21, 2023
Approved by: Brad Raulston, City Manager
SUBJECT:
Accept and Adopt the 2022 Multi-Jurisdictional Hazard Mitigation Plan – National City Annex
RECOMMENDATION:
Adopt the Resolution entitled, “Resolution of the City Council of the City of National City, California, Approving and Adopting the 2022 San Diego County Multi -Jurisdictional Hazard Mitigation Plan – City of National City Annex.”
BOARD/COMMISSION/COMMITTEE PRIOR ACTION:
Not Applicable.
EXPLANATION:
The Disaster Mitigation Act, signed into law on October 30, 2000, requires all jurisdictions to have a Federal Emergency Management Agency (FEMA)-approved hazard mitigation plan to qualify for hazard mitigation program grants and public assistance funds. In 2004, the San Diego County Office of Emergency Services (County OES) led an effort to develop the first Multi -Jurisdictional Hazard Mitigation Plan, a pre -disaster strategic plan that serves as a guideline for lowering the risks and exposure to hazards in the regio n. The plan was accepted and adopted by the City Council in 2018.
Current updates reflect the expansion of climate change inclusion within hazard impacts, public feedback regarding hazard concerns, and updated hazard mitigation Goals, Objectives, Actions/Priority Actions for the County of San Diego and cities within the regional area to align with current and existing countywide plans, procedures, and priorities.
Although the County and several jurisdictions are still going through the final approval process, the City of National City Annex has received approval from the California Office of Emergency Services and FEMA. The approval process took approximately eight months to complete.
Today’s recommended action is to approve a resolution adopting the 2022 Multi-Jurisdictional Hazard Mitigation Plan (also referred to as the County Base Plan) – City of National City Annex, which will reduce hazard impacts (i.e., loss of life and property), allow the City of National City to continue to submit applications for hazard mitigation grants and remain eligible for public assistance funds for the next five years.
FINANCIAL STATEMENT:
Not Applicable
RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:
Public Safety
ENVIRONMENTAL REVIEW:
This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.
PUBLIC NOTIFICATION:
Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.
ORDINANCE:
Not Applicable
EXHIBITS:
Exhibit A - 2022 Multi-Jurisdictional Hazard Mitigation Plan – City of National City Annex Exhibit B - Resolution
Multi-Jurisdictional
Hazard Mitigation Plan:
City of National City Annex
San Diego County, California
June 2022
i
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SECTION ONE | Determine the Planning Area and Resources 2 1. SECTION ONE: Determine the
Planning Area and Resources
1.1. Planning Area: City of National City
National City is the second oldest incorporated city in San Diego County. Just five miles south of downtown San Diego, National City is the South Bay's center of industrial activity. The economy is based on manufacturing, shipbuilding and repair, and retail commercial sales. The San Diego Naval Station, which overlaps San Diego and National City is the largest naval facility in the country. There are a great number of historical sites in National City and homes in the area are usually 50 years or older. Stately Victorians reflect the early part of the century when shipping and import/export magnates lived here.
Served by National Elementary and Sweetwater High School districts, National City also offers several private schools for all grade levels. National City is best known for its Mile of Cars; the title describing its abundant auto dealerships. Two large shopping malls, Westfield Plaza Bonita and South Bay Plaza, are located in National City.
1.2. Community Rating System Requirements
The Community Rating System (CRS) is a FEMA program and rewards communities that go beyond the minimum standards for floodplain management under the National Flood Insurance Program (NFIP). Communities can potentially improve their Community Rating System and lower NFIP premiums by developing a CRS Plan.
For more information on the National Flood Insurance Program, see http://www.fema.gov/national-flood-insurance-program.
TABLE 1: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 1.1 DESCRIBES THE CRS REQUIREMENTS MET BY THE SAN DIEGO COUNTY MULTI -JURISDICTIONAL HAZARD MITIGATION PLAN.
Community Rating System
(CRS) Planning Steps
Local Mitigation
Planning
Handbook Tasks
(44 CFR Part 201)
Step 1. Organize
Task 1: Determine the Planning Area and
Resources
Task 2: Build the Planning
Team 44 CFR 201.6(c)(1)
Step 2. Involve the public
Task 3: Create an Outreach Strategy
44 CFR 201.6(b)(1)
Step 3. Coordinate
Task 4: Review Community Capabilities
44 CFR 201.6(b)(2) & (3)
Step 4. Assess the hazard Task 5: Conduct a Risk
Assessment 44 CFR
201.6(c)(2)(i)
44 CFR 201.6(c)(2)(ii) & (iii)
Step 5. Assess the problem
Step 6. Set goals Task 6: Develop a Mitigation
Strategy 44 CFR 201.6(c)(3)(i)
44 CFR 201.6(c)(3)(ii)
44 CFR 201.6(c)(3)(iii)
Step 7. Review possible activities
Step 8. Draft an action plan
Task 8: Review and Adopt the Plan
SECTION ONE | Determine the Planning Area and Resources 3 Step 9. Adopt the plan 44 CFR 201.6(c)(5)
Step 10. Implement, evaluate, revise
Task 7: Keep the Plan Current
Task 9: Create a Safe and Resilient
Community 44 CFR 201.6(c)(4)
Any jurisdiction or special district may participate in the hazard mitigation planning process.
However, to request FEMA approval, each of the local jurisdictions must meet all requirements of 44 CFR §201.6. In addition to the requirement for participation in the process, the Federal regulation specifies the following requirements for multi-jurisdictional plans:
The risk assessment must assess each jurisdiction’s risk where they may vary from the risks facing the entire planning area. (44 CFR §201.6(c)(2)(iii)) There must be identifiable action items specific to the jurisdiction requesting FEMA approval or credit of the plan. (44 CFR §201.6(c)(3)(iv))
Each jurisdiction requesting approval of the plan must document that is has been formally adopted. (44 CFR §201.6(c)(5))
The hazard mitigation plan must clearly list the jurisdictions that participated in the plan and are seeking plan approval. The San Diego County Multi-Jurisdictional Hazard Mitigation Plan and annexes meet all requirements.
SECTION TWO | Build the Planning Team
4 2. SECTION TWO: Build the Planning
Team
2.1. Planning Participants
City representatives met with subject matter experts and/or OES to specifically discuss hazard-related goals, objectives and actions as they related to the overall Plan. Representatives of numerous City departments involved in hazard mitigation planning, including Fire, Police, Planning, and Engineering provided input. National City’s planning participants were:
Roberto Yano, Director of Public Works/City Engineer (Engineering/Public Works Department) Walter Amedee, Management Analyst III (Fire Department) Martin Reeder, Planning Manager (Community Development Department) Frank Parra, Chief of Emergency Services (Fire Department)
2.2. Planning Process
National City’s planning process involved decision-makers from fire/emergency services, community development/planning, engineering/public works, and emergency management personnel. From May to July 2021, planning participants attended a series of hazard webinar regarding potential hazards that may affect jurisdictions to include:
Dam Failure
Pandemic Disease
Terrorism & Cyber Threats
Extreme Heat
Wildfire
Flood
Rain-Induced Landslide
Drought
Coastal Storm/Sea Level Rise/Cliff Erosion/Tsunami
Earthquake (two sessions)
Climate Change (two sessions)
Based on the above webinars, planning participants identified specific hazards/risks that were of concern to National City and began the process of thinking about possible hazard mitigation actions. Planning participants were provided hazard mitigation planning worksheets at the meetings that were based on FEMA’s Local Mitigation Planning Guide, which led the planning participants through the process of defining National City’s assets, vulnerabilities, capabilities, goals and objectives, and mitigation action items. Several Hazard Mitigation Planning meetings were held regularly to provide assistance. In the end, planning participants developed preliminary goals, objectives and mitigation actions that are presented in this document.
See the San Diego County Multi-Jurisdictional Hazard Mitigation Plan’s Section Two for details about the county-wide Planning Process.
SECTION THREE | Create an Outreach Strategy
5 3. SECTION THREE: Create an
Outreach Strategy
See the San Diego County Multi-Jurisdictional Hazard Mitigation Plan’s Section Three for details about the county-wide outreach strategy.
SECTION FIVE | Conduct a Risk Assessment
6 4. SECTION FOUR: Review Community
Capabilities
Local mitigation capabilities are existing authorities, policies, programs, and resources that reduce hazard impacts or that could be used to implement hazard mitigation activities, and must be included in a hazard mitigation plan by the planning team. The planning team also may identify additional types of capabilities relevant to mitigation planning.
4.1. Capability Assessment
The primary types of capabilities for reducing long-term vulnerability through mitigation planning are:
• Planning and regulatory
• Administrative and technical
• Financial
• Education and outreach
4.1.1. Planning and Regulatory
Planning and regulatory capabilities are the plans, policies, codes, and ordinances that prevent and reduce the impacts of hazards. Please indicate which of the following your jurisdiction has in place:
TABLE 2: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.1 DATA.
Plans Yes/No
Year
Does the plan address hazards?
Does the plan identify projects to include in the
mitigation strategy?
Can the plan be used to implement mitigation actions?
Comprehensive/Master Plan Yes
(2012)
National City General Plan – Safety Element
Yes / No / Yes
Capital Improvements Plan Yes
(2021) Yes / Yes / Yes
Economic Development Plan No
Local Emergency Operations Plan Yes
(2020) Yes / No / Yes
Continuity of Operations Plan Yes
(2020) National City Continuity of Operations Plan
Yes / Yes / Yes
Transportation Plan Yes
(2012)
National City General Plan – Circulation Element
No / No / No
SECTION FIVE | Conduct a Risk Assessment
7 Stormwater Management Plan
Yes
Storm Water Management Plan does address hazards. It
requires that all projects are submitted with a completed Storm Water BMP Applicability Checklist. This will
determine the priority of the project, steps needed to
mitigate all storm water hazards from the site and ensures that the BMPs are properly maintained by requiring that a BMP Maintenance Agreement be entered into and
recorded.
Yes / Yes / Yes
Community Wildfire Protection Plan No
M. Real estate disclosure requirements Yes
(2011)
Climate Action Plan
No / No / No
Other special plans (e.g., brownfields
redevelopment, disaster recovery, coastal zone
management, climate change adaptation)
How can these capabilities be expanded and improved to reduce risk? Future opportunities for regulatory enhancement should focus on amending the City of National City’s General Plan Safety Element to incorporate the 2022-2027 San Diego County MJHMP and City of National City Annex by reference.
4.1.2. Administrative and Technical
Administrative and technical capabilities include staff and their skills and tools that can be used for mitigation planning and to implement specific mitigation actions. For smaller jurisdictions without local staff resources, if there are public resources at the next higher-level government that can provide technical assistance, indicate so in your comments:
TABLE 3: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.1 DATA CONTINUED.
Administration Yes/No Describe capability
Is coordination effective?
Planner(s) or engineer(s) with knowledge of
land development and land management
practices
Yes The employs a Planning Manager who is knowledgeable of land development and land management practices.
Engineer(s) or professional(s) trained in
construction practices related to buildings
and/or infrastructure
Yes
The City employs a variety of professionals trained in
engineering and construction practices to include
registered civil engineers, graduates of engineering
schools, and persons with military and private
development/construction experiences related to their
fields.
Planners or Engineer(s) with an understanding
of natural and/or manmade hazards Yes
The City employs persons and has on contract
professionals and engineers trained in these areas to
identify, and design solutions for natural and manmade
hazards.
SECTION FIVE | Conduct a Risk Assessment
8 Mitigation Planning Committee
Yes
The City uses a variety of employees from Fire,
Engineering, Planning, and Building Departments to
develop hazard mitigation plans.
Maintenance programs to reduce risk (e.g.,
tree trimming, clearing drainage systems)
Yes
The City has in place a standard schedule for tree
trimming in which the city is divided into grid zones that are placed in a routine trimming program. The City has a sanitary sewer maintenance program that places the
highest priority mains on a monthly flushing program and all others onto a routine flushing program. Major storm drain channels and culverts to include open channels are cleaned when forecasts indicate a rain fall of one half inch (1/2") or greater. All storm drains, culverts and
channels are routinely cleaned during the year.
Mutual aid agreements
Yes
The City has several mutual aid agreements that can be
drawn upon to assist after a disaster such as Fire,
Building, and Public Works assets and personnel.
Staff Yes/No
FT/PT1
Is staffing adequate to enforce regulations? Is staff
trained on hazards and mitigation?
Is coordination between agencies and staff effective?
Chief Building Official
Yes/FT
The City Building Official conducts inspection services that involve heating, plumbing, electrical, housing, and building; reviews plans and specifications for all building construction or repairs to ensure compliance with all
building and zoning codes and ordinances prior to issuing permits for work to begin; investigates and follows up on complaints regarding building, zoning, and other property related ordinances.
Floodplain Administrator
Yes/FT
The municipal code identifies the City Engineer as the
floodplain administrator. The city engineer is a qualified profession and has appointed personnel to oversee the
program and has had those persons attend classes on the administration of the NFIP. City employs persons that
have training in identifying hazards and mitigations and retains professional engineers on contract. The City
coordinates routinely with the local FEMA offices on
various submittals using staff and consultants and has
recently updated the municipal code to ensure
compliance. Proof of compliance was forwarded to
FEMA as required.
Emergency Manager
Yes/FT
The City’s Emergency Manager (Management Analyst
III) is responsible for coordinating the City's emergency management program. The primary functions are to
ensure the City is prepared in the event of a major
emergency situation; maintaining the City's Emergency
Operations Plan and managing the Emergency
Operations Center (EOC); coordinating emergency
SECTION FIVE | Conduct a Risk Assessment
9 management training for City staff and the Community
Emergency Response Team.
Surveyors No
Staff with education or expertise to assess the
community’s vulnerability to hazards
Yes/FT
The City’s Emergency Manager (Management Analyst
III) works with the County and surrounding jurisdictions to assess community vulnerability to hazards. These
hazard specific risks are then mitigated in various plans (e.g. Emergency Operations Plan, Hazard Mitigation
Plan, Continuity of Operations Plan, and Disaster Debris Removal Plan).
Community Planner Yes/FT No / No / Yes
Scientists familiar with the hazards of the
community No
Civil Engineer
Yes/FT
The City Engineer has authority granted by the City
Council in the municipal code to enforce all regulations regarding the floodplain administration. The City
Engineer is a graduate with a degree in civil engineering and has been the city engineer either in an acting or full time capacity for 8 years.
Personnel skilled in GIS and/or HAZUS No
Grant writers
Yes/PT
The City employs several individuals who have received
training on grant writing. Several departments (i.e. Fire, Engineering, and Police) have grant writers who perform other duties besides grant writing.
How can these capabilities be expanded and improved to reduce risk? Other future enhancements may include providing hazard training for staff or hazard mitigation grant funding in partnership with San Diego County and CalOES. Existing City staff are aware of the benefits of participating in training and webinars offered by CalOES Hazard Mitigation Assistance (HMA) Team related to HMGP opportunities, HMGP Sub application Development support, and other funding programs, such as Prepare California Jumpstart. Other opportunities to coordinate and educate key stakeholders may be interested in aligning efforts related to hazard mitigation and supporting HMGP applications and other hazard mitigation trainings.
4.1.3. Financial
Identify whether your jurisdiction has access to or is eligible to use the following funding resources for hazard mitigation:
SECTION FIVE | Conduct a Risk Assessment
10 TABLE 4: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.1 DATA CONTINUED.
Funding Resource Access/
Eligibility
(Yes/No)
Has the funding resource been used in past and for
what type of activities?
Could the resource be used to fund future mitigation
actions?
Community Development Block Grants
(CDBG) Yes
The City receives CDBG funds that have not used in the
recent past, but could be used to fund future mitigation actions.
Capital improvements project funding
Yes
The City’s capital improvement plan is funded through
federal, state, and local sources, and have been used
toward mitigation efforts such as storm drain/flooding
mitigation efforts.
Authority to levy taxes for specific purposes Yes The City has raised a 1 percent sales tax that has been used in the past to fund public safety projects.
Fees for water, sewer, gas, or electric service
Yes
The City charges fees for sewer transportation to the
property owner which is collected through property
taxes. Water, gas, and electric are provided by outside agencies.
Impact fees for homebuyers or developers for
new developments/homes Yes The City charges a transportation development impact fee of $2,405 per new residential unit.
Incur debt through general obligation bonds
Yes
The City currently has bond debt obligations that include payments on a $4.885 million general obligation bond
issued in 2012 to refund the general obligation bonds
issued in 2003 for construction of the City’s Library and on a $5.5 million facilities lease issued in 2017, to
finance the City’s energy and water conservation project.
Incur debt through special tax and revenue
bonds Yes The City charges a 1% sales tax revenue.
Incur debt through private activity bonds No
How can these capabilities be expanded and improved to reduce risk? The City can update other plans, such as their CIP to incorporate hazard information and include hazard mitigation actions and climate adaptation strategies that relate to infrastructure systems resiliency associated with the water and wastewater systems. Once projects related to hazard mitigation are approved, the CIP uploaded to be shared with the community on the City’s webpage. Capital investments and improvements related to seismic retrofit s, cooling center upgrades, and water supply systems should all be emphasized in the outreach materials as they are related to hazard mitigation. Additionally, given the prioritization of flooding mitigation projects, the City should apply for HMGP grants to fund implementation costs associated with key CIP projects, and related projects in the City’s mitigation strategy. These fiscal capabilities may be supported by City staff or augmented with Consultant s.
4.1.4. Education and Outreach
Identify education and outreach programs and methods already in place that could be used to implement mitigation activities and communicate hazard-related information:
SECTION FIVE | Conduct a Risk Assessment
11 TABLE 5: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.1 DATA CONTINUED.
Program/Organization
Yes/No
Describe program/organization and how relates to
disaster resilience and mitigation.
Could the program/organization help implement
future mitigation activities?
Local citizen groups or non-profit
organizations focused on environmental
protection, emergency preparedness, access
and functional needs populations, etc. Yes
Environmental Health Coalition (EHC) works for
environmental justice in the San Diego/Tijuana region
and throughout California. Founded in 1980, EHC has
worked to reduce pollution and improve health and well- being for thousands of people in underserved, low-
income communities.
Ongoing public education or information
program (e.g., responsible water use, fire
safety, household preparedness,
environmental education)
Yes
The City’s Fire Department conducts school visits to
teach children about fire safety. Various fire safety topics are available for each grade level.
Natural disaster or safety related school
programs
Yes
The City’s Community Emergency Response Team
(CERT) responds in the first few hours and days after a disaster. CERT members are taught basic disaster
response skills, such as fire safety, light search and
rescue, team organization, and disaster medical
operations.
StormReady certification No
Firewise Communities certification No
Public-private partnership initiatives
addressing disaster-related issues No
Other
How can these capabilities be expanded and improved to reduce risk? The City can also expand their outreach capabilities related to the implementation of the 202 2-2027 San Diego County MJHMP and the City of National City Annex. Specific enhancements may include continued public involvement through social media posts and advertisements focused on project successes related to the Annex Mitigation Strategy, and focused outreach to under-represented and special interest groups in the City. The City can also develop outreach kits for partner organizations.
4.2. Safe Growth Audit
Identify gaps in your community’s growth guidance instruments and improvements that could be made to reduce vulnerability to future development:
SECTION FIVE | Conduct a Risk Assessment
12 TABLE 6: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.2 DATA.
Comprehensive Plan Yes No
Land Use
1. Does the future land-use map clearly identify natural hazard areas? Yes The City’s Coastal Zone Overlay clearly identifies natural hazard areas. Yes
2. Do the land-use policies discourage development or redevelopment within natural hazard areas? Yes
The City’s General Plan – Safety Element discourages development or redevelopment within natural hazard areas. Yes
3. Does the plan provide adequate space for expected future growth in areas located outside natural hazard areas? No
Transportation
1. Does the transportation plan limit access to hazard areas? Yes
2. Is transportation policy used to guide growth to safe locations? Yes
3. Are movement systems designed to function under disaster conditions (e.g., evacuation)? Yes
TABLE 7: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.2 DATA CONTINUED.
Comprehensive Plan (continued) Yes No
Environmental Management
1. Are environmental systems that protect development from hazards identified and mapped? Yes
2. Do environmental policies maintain and restore protective ecosystems? Yes
3. Do environmental policies provide incentives to development that is located outside protective ecosystems? Yes
Public Safety
1. Are the goals and policies of the comprehensive plan related to those of the FEMA Local Hazard Mitigation Plan? Yes
2. Is safety explicitly included in the plan’s growth and development policies? Yes
3. Does the monitoring and implementation section of the plan cover safe growth objectives? Yes
National City’s General Plan is designed to complement its land use pattern on the smart growth principles.
TABLE 8: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.2 DATA CONTINUED.
Zoning Ordinance Yes No
1. Does the zoning ordinance conform to the comprehensive plan in terms of discouraging development or redevelopment within natural hazard areas? Yes
2. Does the ordinance contain natural hazard overlay zones that set conditions for land use within such zones? No
3. Do rezoning procedures recognize natural hazard areas as limits on zoning changes that allow greater intensity or density of use? Yes
SECTION FIVE | Conduct a Risk Assessment
13 4. Does the ordinance prohibit development within, or filling of, wetlands, floodways, and floodplains? Yes
Subdivision Regulations Yes No
1. Do the subdivision regulations restrict the subdivision of land within or adjacent to natural hazard areas? No
2. Do the regulations provide for conservation subdivisions or cluster subdivisions in order to conserve environmental resources? No
3. Do the regulations allow density transfers where hazard areas exist? No
TABLE 9: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.2 DATA CONTINUED.
Capital Improvement Program and Infrastructure Policies Yes No
1. Does the capital improvement program limit expenditures on projects that would encourage development in areas vulnerable to natural hazards? Yes The City CIP program does not encourage or discourage development in hazard areas; however, the City reviews all plans prior to construction and requires developers constructing in potential hazard areas to submit a Flood Hazard Area Development Permit, which will identify the hazard and mitigation to be implemented by the developer to protect against loss.
2. Do infrastructure policies limit extension of existing facilities and services that would encourage development in areas vulnerable to natural hazards? Yes The City is highly built out at approximately 90 to 95 percent. The physical build out limits the City from extending services and requires developers to pay for any additional service extensions.
3. Does the capital improvement program provide funding for hazard mitigation projects identified in the FEMA Mitigation Plan? Yes
The City has limited funding and therefore pursues grant funding through the Engineering Department for mitigation of hazards.
Other Yes No
1. Do small area or corridor plans recognize the need to avoid or mitigation natural hazards? Yes
2. Does the building code contain provisions to strengthen or elevate construction to withstand hazard forces? Yes
3. Do economic development or redevelopment strategies include provisions for mitigation natural hazards? Yes
4. Is there an adopted evacuation and shelter plan to deal with emergencies from natural hazards? Yes
The City’s Emergency Operations Plan has an evacuation and shelter plan.
Questions were adapted from Godschalk, David R. Practice Safe Growth Audits, Zoning Practice, Issue Number 10, October 2009, American Planning Association.
4.3. National Flood Insurance Program (NFIP)
As a participant in the National Flood Insurance Program (NFIP), a community develops capabilities for conducting flood mitigation activities. The hazard mitigation plan must describe each jurisdiction’s participation in the NFIP. Participating communities must describe their continued compliance with NFIP requirements. The mitigation plan must do more than state that the community will continue to comply with the NFIP. Each jurisdiction must describe their floodplain management program and address how they will continue to comply with the NFIP requirements. The local floodplain administrator is often the primary source for this information.
Jurisdictions where FEMA has issued a floodplain map but are currently not participating in the NFIP may meet this requirement by describing the reasons why the community does not
SECTION FIVE | Conduct a Risk Assessment
14 participate. Plan updates must meet the same requirements and document any change in floodplain management programs.
The City of National City is a participant in FEMA’s National Flood Insurance Program (NFIP).
This program provides flood insurance for structures located within the floodplain areas in the city and as designated by FEMA. The City of National City manages the permitting of any proposed developments and improvements within the floodplain areas per the FEMA guidelines and requirements, State of California Department of Water Resources Model Floodplain.
Management Ordinance and the City of National City Floodplain Ordinance, and keeps up to date copies of the Flood Insurance Rate Maps (FIRM). These maps are used to assist constituents in answering their questions regarding the 100-year flood elevations and boundaries within the floodplain areas. Any proposed changes to these maps are processed by the City through FEMA.
TABLE 10: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.3 DATA.
NFIP Topic Source of Information Comments
Insurance Summary
How many NFIP policies are in the
community? What is the total premium
and coverage?
State NFIP Coordinator or
FEMA NFIP Specialist
Not Known
How many claims have been paid in the
community? What is the total amount of
paid claims? How many of the claims
were for substantial damage?
FEMA NFIP or Insurance
Specialist
Not Known
How many structures are exposed to
flood risk within the community?
Community Floodplain
Administrator (FPA)
169
Describe any areas of flood risk with
limited NFIP policy coverage
Community FPA and
FEMA Insurance
Specialist
Area of Paradise Creek between Paradise
Valley Rd and the Easterly City Limit
Staff Resources
Is the Community FPA or NFIP
Coordinator certified?
Community FPA No
Is floodplain management an auxiliary
function?
Community FPA Yes
Provide an explanation of NFIP
administration services (e.g., permit
review, GIS, education or outreach,
inspections, engineering capability)
Community FPA Review of grading and building plans, review of Flood Hazard Area Development Permit,
Coordinate with Project Engineers for
certification of buildings and filing for
LOMA< LOMR< and Elev. Cert.
Recertification of levees as required.
SECTION FIVE | Conduct a Risk Assessment
15 What are the barriers to running an
effective NFIP program in the
community, if any?
Community FPA Staffing
Compliance History
Is the community in good standing with
the NFIP?
State NFIP Coordinator,
FEMA NFIP Specialist,
community records
Yes
Are there any outstanding compliance
issues (i.e., current violations)?
No
When was the most recent Community
Assistance Visit (CAV) or Community
Assistance Contact (CAC)?
Unknown
Is a CAV or CAC scheduled or needed? Unknown
TABLE 11: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 4.3 DATA CONTINUED.
NFIP Topic Source of Information Comments
Regulation
When did the community enter the
NFIP?
Community Status Book
http://www.fema.gov/
national-flood-insurance-
program/national-flood-
insurance-program-
community-status-book
10/1/1994 (San Diego County)
Are the FIRMs digital or paper? Community FPA Digital Do floodplain development regulations
meet or exceed FEMA or State
minimum requirements? If so, in what
ways?
Community FPA Flood development regulations meet FEMA
and State minimum requirements. Municipal
Code Section 18.29.070 uses the most
restrictive regulation of FEMA or State,
FEMA is used if there appears to be a conflict.
Provide an explanation of the permitting
process.
Community FPA, State,
FEMA NFIP
A flood Hazard Area Development Permit
(FHADP) is required to be submitted with
grading plans for all proposed projects within
a flood zone area. The FHADP will determine
if an Elevation Cert., CLOMR, or CLOMA is
to be processed during the review process.
Grading and building plans are reviewed to
ensure all requirements are shown prior to
permits being issued. The construction
inspector observes the placement of fill and
compaction for the development of the
building pad and collects pad certifications
from the project soils engineer and civil
engineer. Building permits are withheld until
Flood Insurance Manual
http://www.fema.gov/
flood-insurance-manual
Community FPA, FEMA
CRS Coordinator, ISO
representative
SECTION FIVE | Conduct a Risk Assessment
16 the pad has been certified. The building
inspector will ensure that the construction of
the foundation and structure is done according
to the plans.
Community Rating System (CRS)
Does the community participate in
CRS?
Community FPA, State,
FEMA NFIP
Yes, the County of San Diego participates in
CRS.
What is the community’s CRS Class
Ranking?
Flood Insurance Manual
http://www.fema.gov/
flood-insurance-manual
The CRS Class Ranking is a 7.
What categories and activities provide
CRS points and how can the class be
improved?
Unknown
Does the plan include CRS planning
requirements
Community FPA, FEMA
CRS Coordinator, ISO
representative
Unknown
SECTION FIVE | Conduct a Risk Assessment
17 5. SECTION FIVE: Conduct a Risk
Assessment
The planning team conducts a risk assessment to determine the potential impacts of hazards to the people, economy, and built and natural environments of the community. The risk assessment provides the foundation for the rest of the mitigation planning process, which is focused on identifying and prioritizing actions to reduce risk to hazards.
In addition to informing the mitigation strategy, the risk assessment also can be used to establish emergency preparedness and response priorities, for land use and comprehensive planning, and for decision making by elected officials, city and county departments, businesses, and organizations in the community.
5.1. Hazards Summary
Summarize hazard description information and identify which hazards are most significant to the planning area:
TABLE 12: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 5.1 DATA.
Hazard
Location (Geographic
Area Affected)
Maximum Probable
Extent (Magnitude/Strength)
Probability of Future
Events
Overall Significance
Ranking
Avalanche Negligible Weak Unlikely Low
Dam Failure Limited Moderate Unlikely Medium
Drought Negligible Weak Unlikely Low
Earthquake Extensive Severe Occasional High
Erosion Negligible Weak Unlikely Low
Expansive Soils Negligible Weak Unlikely Low
Extreme Cold Negligible Weak Unlikely Low
Extreme Heat Negligible Weak Unlikely Low
Flood Limited Moderate Likely Low
Hail Negligible Weak Unlikely Low
Hurricane Negligible Weak Unlikely Low
Landslide Limited Weak Unlikely Low
Lightning Negligible Weak Unlikely Low
Sea Level Rise Negligible Moderate Occasional Low
Severe Wind Negligible Weak Unlikely Low
Severe Winter Weather Negligible Weak Unlikely Low
Storm Surge Negligible Weak Unlikely Low
SECTION FIVE | Conduct a Risk Assessment
18 Subsidence Negligible Weak Unlikely Low
Tornado Negligible Weak Unlikely Low
Tsunami Limited Moderate Occasional Low
Wildfire Extensive Severe Occasional High
Definitions for Classifications
Location (Geographic Area Affected)
Negligible: Less than 10 percent of planning area or isolated single-point occurrences Limited: 10 to 25 percent of the planning area or limited single-point occurrences Significant: 25 to 75 percent of planning area or frequent single-point occurrences Extensive: 75 to 100 percent of planning area or consistent single-point occurrences
Maximum Probable Extent (Magnitude/Strength based on historic events or future probability)
Weak: Limited classification on scientific scale, slow speed of onset or short duration of event, resulting in little to no damage
Moderate: Moderate classification on scientific scale, moderate speed of onset or moderate duration of event, resulting in some damage and loss of services for days Severe: Severe classification on scientific scale, fast speed of onset or long duration of event, resulting in devastating damage and loss of services for weeks or months Extreme: Extreme classification on scientific scale, immediate onset or extended duration of event, resulting in catastrophic damage and uninhabitable conditions
TABLE 13: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 5.1 DATA.
Hazard Scale / Index Weak Moderate Severe Extreme
Drought Palmer Drought Severity Index3 -1.99 to +1.99 -2.00 to -2.99 -3.00 to -3.99 -4.00 and below
Earthquake
Modified Mercalli Scale4 I to IV V to VII VII IX to XII Richter Magnitude5 2, 3 4, 5 6 7, 8
Hurricane Wind Saffir-Simpson Hurricane Wind
Scale6
1 2 3 4, 5
Tornado Fujita Tornado Damage Scale7 F0 F1, F2 F3 F4, F5
Probability of Future Events
Unlikely: Less than 1 percent probability of occurrence in the next year or a recurrence interval of greater than every 100 years.
Occasional: 1 to 10 percent probability of occurrence in the next year or a recurrence interval of 11 to 100 years.
Likely: 10 to 90 percent probability of occurrence in the next year or a recurrence interval of 1 to 10 years
Highly Likely: 90 to 100 percent probability of occurrence in the next year or a recurrence interval of less than 1 year.
SECTION FIVE | Conduct a Risk Assessment
19 Overall Significance
Low: Two or more criteria fall in lower classifications, or the event has a minimal impact on the planning area. This rating is sometimes used for hazards with a minimal or unknown record of occurrences or for hazards with minimal mitigation potential. Medium: The criteria fall mostly in the middle ranges of classifications and the event’s impacts on the planning area are noticeable but not devastating. This rating is sometimes used for hazards with a high extent rating but very low probability rating. High: The criteria consistently fall in the high classifications and the event is likely/highly likely to occur with severe strength over a significant to extensive portion of the planning area.
o Cumulative meteorological drought and wet conditions: http://ncdc.noaa.gov/ o Earthquake intensity and effect on population and structures: http://earthquake.usgs.gov o Earthquake magnitude as a logarithmic scale, measured by a seismograph: http://earthquake.usgs.gov o Hurricane rating based on sustained wind speed: http://nhc.noaa.gov o Tornado rating based on wind speed and associated damage: http://spc.noaa.gov
After reviewing Hazards Summary table above, the following were identified as National City’s top hazards:
Earthquakes: proximity to local faults (e.g. Rose Canyon Fault); older structures; potential for loss of life, injuries, and damage to property, as well as disruption of services is significant
Wildfire: particularly after a major earthquake can result in single family houses causing multiple ignitions with few resources available to stop the wildfire Dam Failure/Floods: Sweetwater dam failure
Hazmat Release: three freeways (i.e. I-5, I-805, & SR-54) and railway pass through the City making it susceptible to hazardous spills, releases, or accidents; several industrial facilities in the City handle hazardous materials on a regular basis Structure Fires: older structures
Tsunami: proximity to waterfront may affect maritime business industry
National City has the following list of critical assets/facilities that are of particular concern when considering the potential effects of hazards:
Police Station - 1
Fire Stations - 3
Emergency Operations Center – 2
Hospital – 1
SECTION FIVE | Conduct a Risk Assessment
20 5.2. Hazards Detail
5.2.1. Earthquake
An earthquake is a sudden motion or trembling that is caused by a release of strain accumulated within or along the edge of the Earth's tectonic plates. Common effects of earthquakes are ground motion and shaking, surface fault ruptures, and ground failure. Earthquakes also can trigger many secondary effects, such as landslides and rock falls, urban wildfires, building collapse, water tank or dam failures, disruption of essential facilities and systems (water, sewer, gas, electricity, transportation, and communications), and hazardous materials release.
There are five faults located near National City. They are listed below, including the most probable maximum Richter scale magnitude earthquake that each might cause:
Rose Canyon Fault (6.2-7.0)
La Nación (6.2-6.6)
Coronado Bank (6.0-7.7)
San Diego Trough (6.1-7.7)
San Clemente (6.6-7.7)
The La Nación Fault Zone poses the greatest potential earthquake threat to National City. The Rose Canyon Fault is considered to be the greatest potential threat to the San Diego region as a whole, due to its proximity to areas of high population, but it threatens other parts of the region more than National City.
Figure S-1 displays the location and extent of the profiled earthquake hazard for the planning area. The earthquake hazard is based on probabilistic peak ground acceleration, which correlates to how hard the earth shakes in a given area. Although located near fault lines, National City lies within medium-low to low shake potential zones. A compounding factor to the risks associated with seismic events within National City is the prevalence of unreinforced masonry buildings.
Unreinforced masonry buildings are primarily older structures, typically constructed prior to 1973. Approximately 63% of structures in National City were constructed prior to 1970, compared to 38% in San Diego County overall. Unreinforced masonry buildings, due to their construction type and age, are at greater risk for damage or collapse during a seismic event.
SECTION FIVE | Conduct a Risk Assessment
21 FIGURE 1: EARTHQUAKE FAULTS PO SING A POTENTIAL HAZARD IN NATIONAL CITY
SECTION FIVE | Conduct a Risk Assessment
22 5.2.2. Structure Fires and Wildfire
There are several fire risk factors affecting National City. An increase in the population of minors and seniors has caused greater dependence issues, as seniors and children require more assistance when evacuating a structure; the high cost of housing has led to the overcrowding of homes; and approximately 85% of the homes in National City are over 30 years old, and approximately 43% are over 50 years old - this is the age at which electrical and heating systems are more likely to cause fires, if not properly maintained.
National City has pockets of grass, brush, and trees in between developed areas and in the hills located to the east. The proximity of native vegetation and the climate of the region contribute to a moderate to high risk of wildfires in National City, as illustrated on Figure 2. The greatest risk for wildfires is within the southeastern portion of National City, due to its proximity to the Sweetwater Regional Park and other areas with higher concentrations of native vegetation. The remaining portion of National City contains a moderate risk for wildfires.
Wildfires are particularly dangerous for National City after a major earthquake that can result in single family houses causing multiple ignitions with few resources available to stop the wildfire.
SECTION FIVE | Conduct a Risk Assessment
23 FIGURE 2: WILDFIRES POSING A POTENTIAL HAZARD IN NATIONAL CITY
SECTION FIVE | Conduct a Risk Assessment
24 5.2.3. Dam Failure
Dam failure can cause a significant amount of loss of life and structures due to flash flooding occurring soon after the initial break. Dam failure is usually the result of age, poor design, or structural damage caused by a major event, such as an earthquake or flood. Dam failures are considered low probability, high-loss events.
Two major dam failures have been recorded in San Diego County. They both occurred because of the Hatfield Flood of 1916, which caused the failure of both the Sweetwater and Lower Otay Dams, resulting in 22 deaths and $4.5 million in damage.
The three closest dams to National City are the:
Sweetwater Dam (5.33 miles away);
Bonita Long Canyon Dam (4 miles away); and
Eastlake Dam (9.5 miles away).
Figure 3 illustrates the dam failure hazard for National City. As shown on the map, there are some parts of National City, primarily along the southern boundary, that would be subject to inundation if the Sweetwater Dam failed.
SECTION FIVE | Conduct a Risk Assessment
25 FIGURE 3: DAM FAILURE POSING A POTENTIAL HAZARD IN NATIONAL CITY
SECTION SIX | Develop a Mitigation Strategy
26 5.3 Potential Hazard Exposure and Loss Estimates
The City of National City reviewed a set of jurisdictional-level hazard maps and data provided by the County of San Diego, including detailed critical facility information and localized potential hazard exposure/loss estimates related to residential, commercial, and critical asset/facilities to identify the top hazards threatening the City. Potential hazard exposure/loss estimates are summarized in Table 14.
TABLE 14: SUMMARY OF POTENTIAL HAZARD -RELATED EXPOSURE /LOSS IN CITY OF NATIONAL CIT Y Residential Commercial Critical Facilities
Hazard Type
Exposed
Population
Number of
Residential
Buildings
Potential
Exposure
Loss for
Residential
Buildings
Number of
Commercial
Buildings
Potential
Exposure
Loss for
Commercial
Buildings
Number of
Critical
Facilities
Potential
Exposure for
Critical
Facilities
Coastal Storm 10,038 0 $0 0 $0 0 $0
Sea Level Rise
Coastal Flooding 0 0 $0 0 $0 8 $90,840,000
Mean Higher High
Water 5,019 0 $0 0 $0 5 $31,450,000
Dam Failure 7,603 275 $106,865,000 148 $44,747,800 47 $315,240,000 Earthquake (Loss)
(Annualized Loss -
Includes shaking,
liquefaction and
landslide
components)*
2,348 491 $245,760,727 407 $145,641,995 11 $147,177,250 Rose Canyon M6.9
Scenario 61,014 8,648 $3,359,748,000 1,413 $427,220,550 103 $1,693,555,250 Floods (Loss)
100 Year 10,693 149 $57,901,400 139 $42,026,650 10 $64,800,000 500 Year 12,868 909 $353,237,400 200 $60,470,000 14 $84,236,000 Rain-Induced Landslide
High Risk 0 0 $0 0 $0 0 $0
Moderate Risk 0 64 $24,864,000 1 $302,350 13 $86,710,000 Tsunami 10,156 0 $0 0 $0 2 $11,440,000
Wildfire/Structure Fire
SECTION SIX | Develop a Mitigation Strategy
27 *Annualized earthquake analysis annualizes expected losses by averaging them per year, which factors in historical patterns of frequent smaller earthquakes with infrequent but larger events to provide a balanced representation of earthquake risk.
High Fire Hazard 0 0 $0 0 $0 0 $0
Very High Fire Hazard 0 0 $0 0 $0 0 $0
SECTION SIX | Develop a Mitigation Strategy
28 6. SECTION SIX: Develop a Mitigation
Strategy
The mitigation strategy serves as the long-term blueprint for reducing potential losses identified in the risk assessment. The mitigation strategy describes how the community will accomplish the overall purpose, or mission, of the planning process.
The mitigation strategy is made up of three main required components: mitigation goals, mitigation actions, and an action plan for implementation. These provide the framework to identify, prioritize, and implement actions to reduce risk to hazards.
Mitigation goals are general guidelines that explain what the community wants to achieve with the plan. They are usually broad policy-type statements that are long-term, and they represent visions for reducing or avoiding losses from the identified hazards Mitigation actions are specific projects and activities that help achieve the goals.
The action plan describes how the mitigation actions will be implemented; including how those actions will be prioritized, administered, and incorporated into the community’s existing planning mechanisms. In a multi-jurisdictional plan, each jurisdiction must have an action plan specific to that jurisdiction and its vulnerabilities.
Although not required, some communities choose to develop objectives to help define or organize mitigation actions. Objectives are broader than specific actions, but are measurable, unlike goals. Objectives connect goals with the actual mitigation actions
6.1. Mitigation Action Evaluation
Use this worksheet to help evaluate and prioritize each mitigation action being considered by the planning team. For each action, evaluate the potential benefits and/or likelihood of successful implementation for the criteria defined below.
Rank each of the criteria with a -1, 0, or 1 using the following scale:
1 = Highly effective or feasible
0 = Neutral
-1 = Ineffective or not feasible
Example Evaluation Criteria:
Life Safety – How effective will the action be at protecting lives and preventing injuries?
Property Protection – How significant will the action be at eliminating or reducing damage to structures and infrastructure?
Technical – Is the mitigation action technically feasible? Is it a long-term solution? Eliminate actions that, from a technical standpoint, will not meet the goals.
SECTION SIX | Develop a Mitigation Strategy
29 Political – Is there overall public support for the mitigation action? Is there the political will to support it?
Legal – Does the community have the authority to implement the action? Environmental – What are the potential environmental impacts of the action? Will it comply with environmental regulations?
Social – Will the proposed action adversely affect one segment of the population? Will the action disrupt established neighborhoods, break up voting districts, or cause the relocation of lower income people?
Administrative – Does the community have the personnel and administrative capabilities to implement the action and maintain it or will outside help be necessary? Local Champion – Is there a strong advocate for the action or project among local departments and agencies that will support the action’s implementation? Other Community Objectives – Does the action advance other community objectives, such as capital improvements, economic development, environmental quality, or open space preservation? Does it support the policies of the comprehensive plan?
SECTION SIX | Develop a Mitigation Strategy
30 Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Local Plans and Regulations
Goal 1: Promote disaster resistant developments for new development.
Continue to update the General
Plan periodically. 1 1 1 1 1 1 0 1 1 1 9
Continue to update the Land Use
Code periodically. 1 1 1 1 1 1 0 1 1 1 9
Adopt and implement current
building and fire codes per state
cycle.
1 1 1 1 1 0 0 1 1 1 8
Continue to regularly adopt and
implement existing building codes. 1 1 1 1 1 0 0 1 1 1 8 Encourage and improve
communications between the
Development Services Department
and Fire Department.
1 1 1 1 1 0 0 1 1 1 8
Cross-train staff from Development
Services Department and Fire on
current relevant codes.
1 1 1 1 1 0 0 1 1 1 8
Review annually and update as
necessary the Flood Plain
Ordinance periodically.
1 0 1 1 1 1 0 1 1 1 8
Continue to update Land Use
Codes periodically. 1 1 1 1 1 1 0 1 1 1 9
Implement Geographic Information
System (GIS) program citywide. 0 0 1 0 1 0 0 1 1 1 5
Use GIS and Census data to plot
hazard areas for new development. 1 1 1 1 1 0 0 1 1 1 8
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Education and Awareness Programs
Goal 2: Promote public understanding, support and demand for hazard mitigation.
Conduct workshops with Neighborhood
Councils, Chamber of Commerce,
interested groups, schools, individual
homeowners, and business community
on hazards that require advance
preparedness.
1 1 1 1 1 0 0 1 1 1 8
Continue to promote disaster
preparedness with the distribution of
print materials or videos.
1 1 1 1 1 0 0 1 1 1 8
SECTION SIX | Develop a Mitigation Strategy
31 Participate in workgroup activities with
the County Office of Emergency
Services (OES), Unified Disaster
Council (UDC).
1 1 1 1 1 0 0 1 1 1 8
Participate in workgroup activities with
other municipalities. 1 1 1 1 1 0 0 1 1 1 8
Participate in workgroup activities with
SANDAG. 1 1 1 1 1 0 0 1 1 1 8
Participate in workgroup activities with
Caltrans. 1 1 1 1 1 0 0 1 1 1 8
Conduct workshops with the Chamber
of Commerce, Rotary Clubs, etc. 1 1 1 1 1 0 0 1 1 1 8
Conduct informational meetings with
business owners/managers. 1 1 1 1 1 0 0 1 1 1 8
Develop method to keep community
informed of progress. 1 0 1 1 1 0 0 1 1 1 7
Actively implement code enforcement
for building without permits. 1 1 1 1 1 0 0 1 1 1 8
Actively implement code enforcement
for hazardous occupancies in
accordance with adopted codes.
1 1 1 1 1 0 0 1 1 1 8
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Goal 3: Build and support local capacity and commitment to continuously become less vulnerable to hazards.
Update and adopt the City of National
City Emergency Plan every 10 years. 1 1 1 1 1 0 0 1 1 1 8 Update and adopt the Hazard Mitigation
Plan every 5 years. 1 1 1 1 1 0 0 1 1 1 8
Work with the Fire Department,
Development Services Department,
Community Development Department,
and Police Department to develop the
hazard mitigation plan.
1 1 1 1 1 0 0 1 1 1 8
Implement hazard mitigation plan
recommendations. 1 1 1 1 1 0 0 1 1 1 8
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Goal 4: Improve hazard mitigation coordination and communication with federal, state and other local governments.
Continue to work with the Chamber of
Commerce, American Red Cross,
County Office of Emergency Services
(OES), Unified Disaster Council
(UDC), and Federal Emergency
Management Agency (FEMA) to
develop mitigation plans.
1 1 1 1 1 0 0 1 1 1 8
SECTION SIX | Develop a Mitigation Strategy
32 Continue support/participation in
regional programs to include HIRT and
USAR.
1 1 1 1 1 0 0 1 1 1 8
Hold seminars to encourage
organizations to take mitigation actions.
This initiative can be developed in
modular format to address the
information needs of a range of target
groups.
1 1 1 1 1 0 0 1 1 1 8
Make available a copy of the completed
Hazard Mitigation Plan for the public to
view.
0 1 1 1 1 0 0 1 1 1 7
Work with the Fire Department,
Development Services Department,
Community Development Department,
and Police Department to develop
hazard mitigation plan.
1 1 1 1 1 0 0 1 1 1 8
Maintain an Emergency Response Plan. 1 1 1 1 1 0 0 1 1 1 8 Schedule Emergency Response Plan
Exercises. 1 1 1 1 1 0 0 1 1 1 8
Conduct on-going education programs
to inform the community of pre-and
post-disaster advice.
1 1 1 1 1 0 0 1 1 1 8
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Structure and Infrastructure Projects
Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Conduct workshops with Neighborhood
Councils, Chamber of Commerce,
individual homeowners, and business
community on hazards that require
advance preparedness.
1 1 1 1 1 0 0 1 1 1 8
Recommend that the City retrofit the
City Hall as funds become available. 1 1 1 1 1 0 0 0 1 1 7 Actively pursue grant funds and other
funding sources to retrofit City Hall. 1 1 1 1 1 0 0 0 1 1 7 Maintain an Emergency Response Plan
and regularly schedule Exercises with
City staff.
1 1 1 1 1 0 0 1 1 1 8
Maintain search and rescue equipment
deployment objectives. 1 1 1 1 1 0 0 1 1 1 8
Determine structural safety of buildings
to be used for care and shelter of
evacuees.
1 1 1 1 1 0 0 1 1 1 8
Create and adopt the following
mandatory Ordinances to reduce the
possibility of damage and losses due to
earthquakes: Unreinforced Masonry
Building Seismic Retrofit Ordinance,
1 1 1 1 1 0 0 0 1 1 7
SECTION SIX | Develop a Mitigation Strategy
33 Pre-Northridge Steel Moment Frame
Retrofit Ordinance, Non-Ductile
Concrete Building Seismic Retrofit
Ordinance, Soft First Story Wood
Frame Seismic Building Retrofit
Ordinance, Tilt-up Building Seismic
Retrofit Ordinance, Wood Frame
Cripple Wall Seismic Retrofit
Ordinance, and "Excessive Damage"
Ordinance.
Create and adopt a back to business or
building occupancy resumption
program (BORP) program.
0 0 1 1 0 0 0 1 1 1 5
Adopt and implement existing building
codes. 1 1 1 1 1 0 0 1 1 1 8
Conduct inspections of at-risk
structures that conduct care for
children, seniors, and other group
homes.
1 1 1 1 1 0 0 1 1 1 8
Conduct inspections of child care
facilities, senior facilities, and other
facilities where occupants may be
severely impacted to ensure the
structures are structurally safe.
1 1 1 1 1 0 0 1 1 1 8
Conduct informational meetings with
Neighborhood Councils, Chamber of
Commerce, individual homeowners,
and business community.
1 0 1 1 1 0 0 1 1 1 7
Implement GIS program citywide. 0 0 1 1 1 0 0 1 1 1 6
Use GIS and Census data to locate
vulnerable buildings. 1 0 1 1 1 0 0 1 1 1 7
Create a Vulnerable Building Inventory
list. 1 1 1 1 1 0 0 0 1 1 7
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Goal 6: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to floods.
Maintain Flood Retrofitting for
Residential Structures. 1 1 0 1 0 1 0 0 0 1 5
Maintain Storm Water System in
Operable Conditions. 1 1 1 1 1 1 0 1 1 1 9
Reduce Impervious Surfaces through
implementation of a landscape
ordinance that encroaches previous site
design.
1 1 1 1 1 1 0 0 1 1 8
Maintain and update a city-wide
Evacuation Plan. 1 0 1 1 1 0 0 1 1 1 7
Maintain search and rescue equipment
deployment objectives. 1 0 1 1 1 0 0 1 1 0 6
Continue to participate in the National
Flood Insurance Program and
requirement to review applications for
1 1 1 0 1 0 0 1 0 1 6
SECTION SIX | Develop a Mitigation Strategy
34 conformance with NFIP standards.
Maintain adequate materials to disperse
to the public for installing water
barriers when necessary.
1 1 1 1 1 0 0 1 1 1 8
Construct detention basins when
necessary and review new development
for adequate design features.
1 1 1 1 1 1 0 1 1 1 9
Regularly participate in workgroup
activities with the County. 1 1 1 1 1 0 0 1 1 1 8
Regularly participate in workgroup
activities with the Caltrans. 1 1 1 1 1 0 0 1 1 1 8
Regularly participate in workgroup
activities with the other municipalities. 1 1 1 1 1 0 0 1 1 1 8 Prepare and implement Best
Management Practices for all new
development.
1 1 1 1 1 1 0 1 1 1 9
Schedule Flood Mitigation and
recovery Interactive Exercises. 1 1 1 1 1 1 0 1 1 1 9
Identify and prioritize critical facilities
within dam inundation zones. 1 1 1 1 1 1 0 1 1 1 9
Update plans/data periodically to
adequately represent vulnerable
populations.
1 0 1 1 1 0 0 1 1 1 7
Conduct survey of assets within dam
inundation areas. 1 1 1 1 1 0 0 1 1 1 8
Update GIS maps that identify the dam
inundation zones. 1 1 1 1 1 0 0 1 1 1 8
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Goal 7: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to structural fire/wildfire.
Regularly maintain a Fire Prevention
Program. 1 1 1 1 1 0 0 1 1 1 8
Regularly maintain a Pre-Fire Plan
Program. 1 1 1 1 1 0 0 1 1 1 8
Regularly maintain a Fire Suppression
Program. 1 1 1 1 1 0 0 1 1 1 8
Assess staffing levels of Fire Prevention
Staff and increase as appropriate. 1 1 1 1 1 0 0 1 1 1 8 Develop a Housing Inspection Program
and routinely conduct housing
inspections of homes over 50 years old.
1 1 0 0 0 0 0 0 0 1 3
Conduct a Housing Outreach Program. 1 1 0 0 0 0 0 0 1 1 4 Maintain/update all Arson Registrants
with required registration and
conditions of probation or parole.
1 1 1 1 1 0 0 1 1 1 8
Maintain response times, pumping
capacity and apparatus and equipment
deployment objectives.
1 1 1 1 1 0 0 1 1 1 8
SECTION SIX | Develop a Mitigation Strategy
35 Annually assess staffing levels and
ensure adequate staffing is available to
meet fire suppression objectives.
1 1 1 1 1 0 0 1 1 1 8
Maintain standard operating procedures
for fire ground operations. 1 1 1 1 1 0 0 1 1 1 8
Conduct annual wildland fire fighting
and ICS training to ensure operational
readiness.
1 1 1 1 1 0 0 1 1 1 8
Identify and work to eliminate non-fire
resistant roofs. 1 1 0 0 0 0 0 0 0 1 3
Install automatic fire detection and
extinguishing systems in buildings
according to adopted codes.
1 1 1 1 0 0 0 0 1 1 6
Maintain mutual/auto aid agreements
with neighboring municipalities. 1 1 1 1 1 0 0 1 1 1 8
Maintain an inspection process to
ensure buildings are constructed in
accordance with adopted codes.
1 1 1 1 1 0 0 1 1 1 8
Conduct evacuation drills in high rise
buildings. 1 1 0 0 0 0 0 0 1 1 4
Maintain/update all Arson Registrants
with required registration and conditions
of probation or parole.
1 1 1 1 1 0 0 1 1 1 8
Implement GIS program citywide. 0 0 1 1 1 0 0 1 1 1 6
Use GIS and Census data to locate
vulnerable buildings. 1 0 1 1 1 0 0 1 1 1 7
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Goal 8: Reduce the possibility of damage and losses to existing assets, particularly people and businesses, due to tsunami.
Clearly identify potential tsunami prone
areas. 1 1 1 1 1 0 0 1 1 1 8
Review the Tsunami Evacuation
Playbook periodically to ensure
efficient notification protocols.
1 0 1 1 1 0 0 1 1 1 7
Enforce regulatory measures related to
development within 100-year flood
plain.
1 1 1 1 1 0 0 1 1 1 8
Periodically review the City’s
compliance with NFIP regulations, as
resources become available.
1 1 1 1 1 0 0 1 1 1 8
Restrict ability to re-build, unless
mitigation measures to avoid repeat
losses are taken.
1 1 1 1 1 0 0 1 1 1 8
Work with regional agencies, (OES,
UDC, SanGIS) to accurately map the
tsunami inundation maps.
1 1 1 1 1 0 0 1 1 1 8
Share and train with acquired
information with all City departments
and personnel.
1 0 1 1 1 0 0 1 1 1 7
SECTION SIX | Develop a Mitigation Strategy
36 Continue to coordinate with
neighboring jurisdictions on joint
training opportunities between staffs.
1 0 1 1 1 0 0 1 1 1 7
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Natural Systems Protection
Goal 9: Reduce the possibility of damage and losses to people, facilities/infrastructure, publicly owned facilities and other assets due to extreme heat and drought.
Encourage residents to adopt drought
tolerant landscaping or xeriscape
practices.
0 0 1 1 1 1 0 1 1 1 7
Organize outreach to vulnerable
populations. 1 1 1 1 1 0 0 1 1 1 8
Provide educational materials on severe
weather and mitigation strategies on the
City website and through all forms of
social media.
1 1 1 1 1 0 0 1 1 1 8
Link vulnerable populations to
resources such as cooling centers and
transportation services in order to
reduce losses in the face of drought or
extreme heat.
1 0 1 1 1 0 0 1 1 1 7
Continue to participate in the National
Weather Service StormReady Program. 1 0 1 1 1 0 0 1 1 1 7 Implement water efficiency upgrades at
municipal buildings, parks and publicly
owned facilities.
0 0 1 1 1 1 0 1 1 1 7
Mitigation Action
Life
Safety
Property
Protection
Technical
Political
Legal
Environmental
Social
Administrative
Local
Champion
Other
Community
Objectives
Total
Score
Goal 10: Reduce the possibility of damage and losses to existing assets, including people, critical facilities/infrastructure and publ ic facilities due to manmade hazards.
Maintain a Fire Prevention Program to
insure Hazardous Occupancies are in
accordance with adopted codes.
1 1 1 1 1 0 0 1 1 1 8
Maintain a Hazardous Materials Zoning
Ordinance. 1 1 1 1 1 0 0 1 1 1 8
Maintain a Pre-Fire Plan Program. 1 1 1 1 1 0 0 1 1 1 8 Maintain a Fire Suppression Program. 1 1 1 1 1 0 0 1 1 1 8 Maintain an evacuation plan. 1 1 1 1 1 0 0 1 1 1 8
Maintain search and rescue equipment
deployment objectives. 1 1 1 1 1 0 0 1 1 1 8
Work with the Regional Terrorism
Threat Assessment Center (RTTAC)
and the Joint Terrorism Task Force
(JTTF) and the Anti-Terrorism
Advisory Council (ATAC).
1 1 1 1 1 0 0 1 1 1 8
SECTION SIX | Develop a Mitigation Strategy
37 Maintain Camera/Card Access Program
in City buildings. 1 1 1 1 1 0 0 1 1 1 8
Develop and Implement policies to alert
all public service agencies as to the
nature of the problem, exact location
and extent of damage.
1 1 1 1 1 0 0 1 1 1 8
Develop and Implement policies to
provide perimeter control for affected
area and prevent entry of unauthorized
personnel into the hazard area.
1 1 1 1 1 0 0 1 1 1 8
Develop and Implement policies to
direct the placement of barricades and
traffic control devices.
1 1 1 1 1 0 0 1 1 1 8
Participate in the Regional Training and
Exercise Program. 1 1 1 1 1 0 0 1 1 1 8
Establish procedures for processing
requests for information about
emergency response plans, material
safety data sheets and the list of
extremely hazardous substances.
1 1 1 1 1 0 0 1 1 1 8
Continue informational Neighborhood
Watch meetings. 1 1 1 1 1 0 0 1 1 1 8
Maintain a working relationship with
the Metropolitan Medical Strike Team
(MMST) to coordinate specialized
immediate response, mitigation and
recovery operations at the incident
scene.
1 1 1 1 1 0 0 1 1 1 8
Maintain and agreement with County
HIRT. 1 1 1 1 1 0 0 1 1 1 8
Work with ATAC. 1 1 1 1 1 0 0 1 1 1 8
Implement GIS program citywide. 1 1 1 1 1 0 0 1 1 1 8
Use GIS and U.S. Census data to
identify facilities and transportation
situations that have the potential for
causing injury to life, property and
environment.
1 1 1 1 1 0 0 1 1 1 8
TABLE 135: FEMA LOCAL MITIGATION PLANNING HANDBOOK WORKSHEET 6.1 DATA.
APPENDICES
38 6.2. Mitigation Action Implementation
A mitigation action is a specific action, project, activity, or process taken to reduce or eliminate long-term risk to people and property from hazards and their impacts. Implementing mitigation actions helps achieve the plan’s mission and goals. The actions to reduce vulnerability to threats and hazards form the core of the plan and are a key outcome of the planning process. This annex details the following mitigation action implementations:
6.2.1. Promote disaster resistant new developments
Jurisdiction: City of National City
Mitigation Action/Project Title: Incorporate mitigation actions into the General Plan. Goal 1: Promote disaster resistant developments for new development.
Background/Issue: The City has updated the General Plan periodically, but mitigation actions seem to be lacking in the plan.
Ideas for Integration: Improve communications between the Development Services Department and Fire Department regarding current building and fire codes.
Responsible Agency: National City Fire Department
Partners: National City Development Services Department Potential Funding: General Fund
Cost Estimate: Unknown
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: Low
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.2. Promote hazard mitigation
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Educate the public to increase awareness of hazards and opportunities for mitigation actions. Goal 2:
Promote public understanding, support and demand for hazard mitigation.
Background/Issue: The City has provided disaster preparedness classes, but promoting mitigation actions that can be accomplished before a disaster such as an earthquake seem to be lacking.
Ideas for Integration: Conduct disaster preparedness workshops with homeowners and business community members on mitigation actions that require advance preparedness.
Responsible Agency: National City Fire Department
Partners:
Potential Funding: General Fund
Cost Estimate: Unknown
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: Medium
APPENDICES
39 Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.3. Build and support local capacity and commitment to continuously become less vulnerable to hazards
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Develop a hazard mitigation plan and increase awareness/knowledge to implement hazard mitigation actions. Goal 3: Build and support local capacity and commitment to continuously become less vulnerable to hazards.
Background/Issue: The City has developed and adopted a hazard mitigation plan, but promoting mitigation actions that can be accomplished seems to be lacking.
Ideas for Integration: Conduct disaster preparedness workshops with homeowners and business community members on mitigation actions that require advance preparedness.
Responsible Agency: National City Fire Department
Partners:
Potential Funding: General Fund
Cost Estimate: Unknown
Benefits: (Losses
Avoided)
The benefits include:
Promoting hazard mitigation actions that reduce property loss Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.4. Improve hazard mitigation coordination and communication Jurisdiction: City of National City
Mitigation Action/Project
Title:
Work with the County Office of Emergency Services (OES), CalOES, and Federal Emergency Management Agency (FEMA) to develop mitigation actions. Goal 4: Improve hazard mitigation coordination and communication with federal, state and other local governments.
Background/Issue: The City has developed and adopted a hazard mitigation plan, but promoting mitigation actions that can be accomplished seems to be lacking.
Ideas for Integration: Conduct disaster preparedness workshops with homeowners and business community members on mitigation actions that require advance preparedness.
Responsible Agency: National City Fire Department
Partners:
Potential Funding: General Fund
Cost Estimate: Unknown
Benefits: (Losses
Avoided)
The benefits include:
Promoting hazard mitigation actions that reduce property loss Timeline: September 2022-September 2027
Priority: Medium
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.5. Reduce the possibility of damage and losses due to earthquakes Jurisdiction: City of National City
Mitigation Action/Project
Title:
Create and adopt a Cripple Wall Building Seismic Retrofit Ordinance to reduce the possibility of damage and losses due to earthquakes. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
APPENDICES
40 Background/Issue: The City has begun to look at developing a Seismic Awareness Campaign. The thought is to develop a comprehensive Ordinance that will make building owners responsible for seismic retrofits.
Ideas for Integration: Convince owners of Cripple Wall buildings that they are responsible to ensure that damage to their structures, as well as death and injury to family, tenants, employees, and pedestrians is minimized.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and American Rescue Plan Act (ARPA) funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: For crawl space area to bolt frame to foundation and reinforce cripple walls: $2000 - $5000; for sheer walling anchors & drywalling: $10 - $12 per sq. ft.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.6. Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Create and adopt a Non-Ductile Concrete Building Seismic Retrofit Ordinance to reduce the possibility of damage and losses due to earthquakes. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Background/Issue: The City has begun to look at developing a Seismic Awareness Campaign. The thought is to develop a comprehensive Ordinance that will make building owners responsible for seismic retrofits.
Ideas for Integration: Convince owners of Cripple Wall buildings that they are responsible to ensure that damage to their structures, as well as death and injury to family, tenants, employees, and pedestrians is minimized.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and American Rescue Plan Act (ARPA) funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: For crawl space area to bolt frame to foundation and reinforce cripple walls: $2000 - $5000; for sheer walling anchors & drywalling: $10 - $12 per sq. ft.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
6.2.7. Promote public understanding for hazard mitigation
6.2.8. Reduce the possibility of damage and losses due to earthquakes Jurisdiction: City of National City
Mitigation Action/Project
Title:
Create and adopt a Soft First Story Building Seismic Retrofit Ordinance to reduce the possibility of damage and losses due to earthquakes. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Background/Issue: The City has begun to look at developing a Seismic Awareness Campaign. The thought is to develop a
APPENDICES
41 comprehensive Ordinance that will make building owners responsible for seismic retrofits.
Ideas for Integration: Convince owners of Soft First Story buildings that they are responsible to ensure that damage to their structures, as well as death and injury to family, tenants, employees and pedestrians is minimized.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and ARPA funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: $5,000 - $7,000 per parking space for tuck under parking.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.9. Reduce the possibility of damage and losses due to earthquakes Jurisdiction: City of National City
Mitigation Action/Project
Title:
Create and adopt a Steel Moment Frame Building Seismic Retrofit Ordinance to reduce the possibility of damage and losses due to earthquakes. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Background/Issue: The City has begun to look at developing a Seismic Awareness Campaign. The thought is to develop a comprehensive Ordinance that will make building owners responsible for seismic retrofits.
Ideas for Integration: Convince owners of Steel Moment Frame buildings that they are responsible to ensure that damage to their structures, as well as death and injury to family, tenants, employees and pedestrians is minimized.
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Conduct workshops with residential and commercial building owners on hazards that require advance preparedness to reduce the possibility of damage and losses due to earthquakes. Goal 2: Promote public understanding, support and demand for hazard mitigation.
Background/Issue: The City has begun to look at developing a Seismic Awareness Campaign. The thought is to develop a comprehensive Ordinance that will make building owners responsible for seismic retrofits.
Ideas for Integration: Convince owners of Non-Ductile Concrete buildings that they are responsible to ensure that damage to their structures, as well as death and injury to family, tenants, employees and pedestrians is minimized.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and ARPA funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: Not applicable.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
APPENDICES
42 Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and ARPA funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: Consult with an engineer to inspect and determine recommendation.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.10. Reduce the possibility of damage and losses due to earthquakes Jurisdiction: City of National City
Mitigation Action/Project
Title:
Create and adopt a Tilt-up Building Seismic Retrofit Ordinance to reduce the possibility of damage and losses due to earthquakes. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Background/Issue: The City has begun to look at developing a Seismic Awareness Campaign. The thought is to develop a comprehensive Ordinance that will make building owners responsible for seismic retrofits.
Ideas for Integration: Convince owners of Tilt-up buildings that they are responsible to ensure that damage to their structures, as well as death and injury to family, tenants, employees and pedestrians is minimized.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and ARPA funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: 1,000 - 10,000 sq.ft. - $3.50 - $10 (per sq.ft.) 10,000 - 50,000 sq.ft. - $2.50 (per sq.ft.)
50,000 - 100,000 sq.ft (or larger) - $1.30 (per sq.ft)
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.11. Reduce the possibility of damage and losses due to earthquakes
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Create and adopt an Unreinforced Masonry (URM) Building Seismic Retrofit Ordinance to reduce the possibility of damage and losses due to earthquakes. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Background/Issue: The City has begun to look at developing a Seismic Awareness Campaign. The thought is to develop a comprehensive Ordinance that will make building owners responsible for seismic retrofits.
Ideas for Integration: Convince owners of URM buildings that they are responsible to ensure that damage to their structures, as well as death and injury to family, tenants, employees and pedestrians is minimized.
Responsible Agency: City Manager’s Office
APPENDICES
43 Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and ARPA funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: $2 - $5 per sq.ft. These costs do not include engineering or inspection costs.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.12. Reduce the possibility of damage and losses due to earthquakes Jurisdiction: City of National City
Mitigation Action/Project
Title:
Conduct seismic analysis of public facilities, retrofit City Hall as funds become available, and actively pursue funding sources to complete the work. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Background/Issue: The City has had an analysis conducted for the seismic retrofit of City Hall, but at a cost of $2 million it is very expensive.
Ideas for Integration: Pursue hazard mitigation grant funds to reduce the cost to the General Fund.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
National City Engineering Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and ARPA funds may be used in this effort to reduce the cost to the General Fund for the seismic retrofit project.
Cost Estimate: $2,000,000.00
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.13. Reduce the possibility of damage and losses due to earthquakes Jurisdiction: City of National City
Mitigation Action/Project
Title:
Create a Vulnerable Building Inventory list. Goal 5: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to earthquakes.
Background/Issue: The City has begun to develop a Vulnerable Building Inventory list. The list currently identifies Soft Story Buildings that were built prior to 1980.
Ideas for Integration: Convince owners of vulnerable buildings that they are responsible to ensure damage to their structures, as well as death and injury to family, tenants, employees and pedestrians is minimized.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: Assembly Bill 1721 (Rodriguez) and ARPA funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
Cost Estimate: Not applicable.
APPENDICES
44 Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.14. Reduce the possibility of damage and losses due to floods Jurisdiction: City of National City
Mitigation Action/Project
Title:
Acquire homes and businesses in a flood hazard area. Goal 6: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to floods Background/Issue: The City has had a few businesses that have suffered repeat flood damage.
Ideas for Integration: Convince owners of vulnerable buildings that it is in their best interest to Convince.
Responsible Agency: City Manager’s Office
Partners: National City Fire Department
Potential Funding: General fund.
Cost Estimate: Unknown.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: Low
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.15. Reduce the possibility of damage and losses due to structural fire/wildfire
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Install smoke detectors and provide gas shutoff valves to homeowners. Goal 7: Reduce the possibility of damage and losses to existing assets, particularly people and critical facilities/infrastructure due to structural fire/wildfire.
Background/Issue: The City has actively installed free smoke detectors and provided gas shutoff valves to homeowners.
Ideas for Integration: Convince homeowners of vulnerable buildings that it is in their best interest to install smoke detectors and obtain a gas shutoff valve to protect their home.
Responsible Agency: National City Fire Department
Partners: National City CERT
American Red Cross
San Diego Burn Institute
Potential Funding: General fund.
Cost Estimate: Unknown.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
APPENDICES
45 Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.16. Reduce the possibility of damage and losses due to tsunami Jurisdiction: City of National City
Mitigation Action/Project
Title:
Clearly identify potential tsunami prone areas and review the Tsunami Evacuation Playbook periodically to ensure efficient notification protocols. Goal 8: Reduce the possibility of damage and losses to existing assets, particularly people and businesses, due to tsunami.
Background/Issue: The City has received updated tsunami inundation maps periodically, but the maps no longer show much of a danger to critical infrastructure.
Ideas for Integration: Train staff regarding tsunami emergency notification protocols.
Responsible Agency: National City Fire Department
Partners: County Office of Emergency Services
Potential Funding: General fund.
Cost Estimate: Unknown.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: Low
Worksheet Completed by: Walter Amedee, National City Fire Department
6.2.17. Reduce the possibility of damage and losses due to extreme heat and climate change
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Retrofit buildings to make them more energy efficient; adopt renewable energy sources like solar; help develop more sustainable transportation such as bus rapid transit and electric vehicles; and promote more sustainable land use. Goal 9: Reduce the possibility of damage and losses to people, facilities/infrastructure, publicly owned facilities and other assets due to extreme heat and climate change.
Background/Issue: The City needs to continue to update its “Best Management Practice Design Manual” for all new development and existing construction to incorporate mitigation actions to combat climate change.
Ideas for Integration: Pursue best practices for mitigation actions to combat climate change.
Responsible Agency: National City Fire Department
Partners: City Manager’s Office
Potential Funding: General fund.
Cost Estimate: Unknown.
Benefits: (Losses
Avoided)
The benefits include:
Reduced risk of personal injury and death
Reduced risk of property damage
Reduced risk of litigation and liability
Reduced insurance costs
Improves the value and marketability of the building
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
APPENDICES
46 6.2.18. Reduce the possibility of damage and losses due to manmade hazards
Jurisdiction: City of National City
Mitigation Action/Project
Title:
Cooperate with regional stakeholders, to further develop and improve Chemical, Biological, Nuclear, Radiological, Terrorism and Explosive (CBRNE) capabilities to detect, identify and render safe CBRNE threats throughout the City and maintain an agreement with Hazardous Incident Response Team (HIRT) for hazardous materials response. Goal 10: Reduce the possibility of damage and losses to existing assets, including people, critical facilities/infrastructure and public facilities due to manmade hazards
Background/Issue: The City needs to continue to participate in information sharing, grant purchases for equipment, and maintain an agreement with HIRT for emergency response to hazardous materials.
Ideas for Integration: Pursue grant funding to maintain emergency response capabilities to detect, identify, and render safe CBRNE threats and hazardous materials incidents.
Responsible Agency: National City Fire Department
Partners: National City Police Department
Potential Funding: General fund.
Cost Estimate: Unknown.
Benefits: (Losses Avoided) The benefits include the reduction of loss of life due to terrorism or hazardous materials spills.
Timeline: September 2022-September 2027
Priority: High
Worksheet Completed by: Walter Amedee, National City Fire Department
APPENDICES
47 7. SECTION SEVEN: Keep the Plan
Current
Hazard Mitigation Plan maintenance is the process the planning team establishes to track the plan’s implementation progress and to inform the plan update. The plan must include a description of the method and schedule for monitoring, evaluating, and updating it within a 5- year cycle. These procedures help to:
Ensure that the mitigation strategy is implemented according to the plan. Provide the foundation for an ongoing mitigation program in the City. Standardize long-term monitoring of hazard-related activities. Integrate mitigation principles into community officials’ daily job responsibilities and department roles.
Maintain momentum through continued engagement and accountability in the plan’s progress.
Hazard Mitigation Plan updates provide the opportunity to consider how well the procedures established in the previously approved plan worked and revise them as needed. This annex is part of the most recent San Diego County Multi-Jurisdictional Hazard Mitigation Plan update.
The plan was last updated in 2018. See the San Diego County Multi-Jurisdictional Hazard Mitigation Plan for more information.
7.1. Incorporation of the Plan
The information contained within this plan will be used by the City to help inform, update, and develop local plans, programs, and policies. The City’s Engineering/Public Works Department may use the hazard information when implementing street, sewer, solid waste, water, wastewater reclamation, and environmental projects that are part of the City’s Capital Improvement Program. For example, the City has had several storm drain projects underway or completed within the last 5-year period.
Similarly, the City’s Neighborhood Services Department to include the Building, Planning, and Community Development Divisions may utilize the hazard information when completing the comprehensive update to the City’s General Plan. The natural hazard information can directly inform about the potential impacts from flooding, extreme temperature, drought, and severe weather hazards, including how climate change may increase the threat and how the City can build long-term resiliency. The City’s Economic Development Department can also use the hazard information when reviewing a site plan or other types of development applications. The City will also incorporate this MJHMP Annex into the Safety Element of the General Plan update.
7.2. Incorporation of Existing Planning Mechanisms
Another important implementation mechanism that is highly effective and low-cost is the incorporation of the hazard mitigation plan recommendations and their underlying principles into
APPENDICES
48 other jurisdictional plans and mechanisms. Mitigation is most successful when it is incorporated into the day-to-day functions and priorities of government and development. The mitigation plan can be considered as the hub of a wheel with spokes radiating out to other related planning mechanisms that will build from the information and recommendations contained herein.
Properly implemented, the MJHMP should serve as one of the foundational documents of National City’s emergency management programs, since everything emergency management should relate back in one way or another to the hazards the city faces.
As stated in Section 7.1 above, implementation through existing plans and/or programs is recommended wherever possible. Based on this Plan’s capability assessment and progress made on mitigation actions noted in Section 7.3, National City can continue to implement policies and programs to reduce losses to life and property from natural and human-caused hazards. The Planning Team will be responsible for integrating the data, goals and objectives, and other elements of this Plan into other plans, as appropriate.
The following sections provides some guidance on how National City may use the updated MJHMP to inform and improve other plans, procedures, and programs.
7.2.1. General Plan
National City’s General Plan is the citywide “blueprint” document that guides future growth and investments. Key topics include housing, land use, transportation, safety, and climate change.
The City is currently in the final stages of conducting a Focused General Plan Update and a Climate Action Plan Update. The General Plan serves as the guiding document for achieving the community’s vision for the future. The General Plan was last updated in 2011. Since then new state legislation and other regional and local changes have taken place. The Focused General Plan Update will provide residents and businesses the opportunity to shape the future direction of the City.
The elements of the General Plan that are being updated are: Land Use and Community Character, Circulation (Transportation), Safety, and Housing Element. The City’s Climate Action Plan is included in the update, as well. Climate Action Plans are comprehensive roadmaps that outline the specific activities an agency will undertake to reduce greenhouse gas emissions (GHGs). The integration of land use, transportation, and housing is important in the strategy of GHG reduction, which is why the City is taking a wholistic approach in updating these elements in conjunction with updating the Climate Action Plan.
Public input was solicited through the summer 2022 with final adoption expected in the spring 2023. The General Plan references the MJHMP to help guide future development.
7.2.2. Response Plans
National City has an emergency operations plans (EOP). While the EOP is an all hazards document, it also contains hazard-specific information and concerns. Hazard information from this MJHMP update will be incorporated into the next EOP update. At a minimum, all high significance hazards identified in this Plan should be addressed in future EOP updates.
Several other operational or functional response plans are also influenced by information contained in the MJHMP. These plans include but are not limited to:
APPENDICES
49 Damage Assessment Plan: A review of the vulnerability and estimated losses detailed in the hazard profiles can help identify what areas to initially prioritize following a hazard event. Similarly, a review of this Plan can help identify what critical facilities need to be assessed following a hazard event.
Debris Management Plan: HAZUS reports conducted for earthquake scenarios include an estimate of how many tons of debris would likely be generated by those scenarios.
These estimates can be used as bounding limits for how much and what type of debris generation is likely to be required, as well as what areas are most likely to see heavy debris generations.
Evacuation & Sheltering Plan: A review of the vulnerability and estimated losses detailed in the hazard profiles can help identify what areas are more likely to need evacuation in different hazard scenarios. This Plan can help identify not only how many people would potentially be impacted by disasters, but how many are likely to need assistance with transportation, special medical or sheltering needs, etc. This review can also help evaluate the impacts of multiple or cascading hazards, so that evacuees are not relocated into an area that puts them at risk from other hazards.
7.2.3. Recovery Plan
The risk and vulnerability data in the MJHMP should help inform the post-disaster recovery planning process, especially by ensuring that the recovery elements of those plans fully take into account the dangers posed by other hazards, rather than focusing exclusively on the most recent hazard event. The MJHMP in turn will be revisited during recovery to help identify opportunities to incorporate mitigation in the recovery and rebuilding process, including maximizing FEMA PA (including Section 406 mitigation funding) and HMGP funding where applicable.
7.2.4. Continuity of Operations Plan (COOP)
Many local governments are required to maintain a Continuity of Operations Plan (COOP) that details that agency’s critical functions and how to protect those functions in order to continue to provide essential services during a disaster or interruption. By defining and describing the hazards facing the City, including frequency and severity, the MJHMP informs COOP plans by giving context to what types of disasters of interruptions are most likely to occur. Critical facilities and assets located in hazard areas should be prioritized for COOP planning.
7.2.5. Training and Exercise Plan
Training on hazard mitigation principles and procedures should be included in the City’s training and exercise plan. Any training and exercise needs identified in the Capability Assessment (Chapter 4) and Mitigation Strategy (Chapter 6) should be included in the City’s training and exercise planning.
APPENDICES
50 7.2.6. Public Awareness and Education Program
The City’s ongoing public education and outreach efforts should reflect the hazards and vulnerabilities described in this MJHMP. In addition to preparing for disasters, public education should include ways in which the public can reduce their vulnerability to natural and human caused hazards. Furthermore, mitigation activities and success stories should be communicated to the public to show the benefits of effective mitigation planning.
7.3. Mitigation Action Progress
Plan monitoring means tracking the implementation of the plan over time. The plan must identify how, when, and by whom the plan will be monitored. For the City, Walter Amedee monitored the mitigation action progress. A review of the 2018 update of the Hazard Mitigation Plan discovered that most of the mitigation actions were accomplished during the 5- year cycle. The review process for tracking the progress of mitigation actions will begin another 5-year cycle upon adoption of this Hazard Mitigation Plan.
7.3.1. Mitigation Action Progress Report Forms
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Continue to update the General Plan periodically./Objective 1.A: Continue to address natural hazards in future general plan updates.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The General Plan was last updated in 2011. Since then new state legislation and other regional and local changes had taken place.
The Focused General Plan Update was conducted to provide residents and businesses the opportunity to shape the future direction of the City. The elements of the General Plan that were updated are: Land Use and Community Character, Circulation (Transportation), Safety, Housing Element, and Climate Action Plan. The City Council updated/adopted the Plan on August 3, 2021.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Continue to update the Land Use Code periodically./Objective 1.A: Continue to address natural hazards in future general plan updates.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The Land Use Code (LUC) is the City's zoning code (Municipal Code Title 18 Zoning), which establishes regulations for the use and development of land. The LUC implements the broad policies of the General Plan by specifying the kinds and types of uses permitted on each parcel of land, the intensity of development allowed, and standards for development such as setbacks, lot coverage, parking, and building heights. The General Plan was last updated in 2011. Since then new state legislation and other regional and local changes had taken place. The Focused General Plan Update was conducted to provide residents and businesses the opportunity to shape the future direction of the City. The elements of the General Plan that were updated are: Land Use and Community Character, Circulation (Transportation), Safety, Housing Element, and Climate Action Plan. The City Council updated/adopted the Plan on August 3, 2021.
APPENDICES
51 2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Adopt and implement current building and fire codes per state cycle./Objective 1.A: Encourage and facilitate the adoption of building codes for new development and renovation that will protect these assets and new development in hazard areas.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The 2019 California Fire Code was introduced/adopted by the City Council on December 3, 2019.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Continue to regularly adopt and implement existing building codes./Objective 1.B: Encourage and facilitate the adoption of building codes for new development and renovation that will protect these assets and new development in hazard areas.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The 2019 California Building Code; the 2019 California Electrical code and 2017 National Electrical Code; the 2019 California Energy Code; Appendix J of the 2019 California Building Code, and Amending Chapter 15.70 (Grading) of the National City Municipal Code; the 2019 California Green Code; the 2019 California Mechanical Code; the 2019 California Plumbing Code; and the 2019 California Residential Code and all Appendices related to these Codes were introduced/adopted by the City Council on December 3, 2019.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Encourage and improve communications between the Development Services Department and Fire Department./Objective 1.C: Continue to implement National City land use code and enforce building codes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The Development Services Department is now a one-stop-shop for private development projects that includes the Fire Department.
Previously, the Public Works/Engineering Department were down the hall separated from the Building, Planning, and Fire Departments. Now, all the departments are situated in the same area to facilitate communication regarding customer requests. The department handles everything from construction permits and serves to address violations of the City ordinances related to land use and development.
The adjustment was made back in 2020.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a
APPENDICES
52 unique challenge to facilitating customer service. Consistent with official public health guidance, customer service activities were shifted to one-stop shop methods of processing requests.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Cross-train staff from Development Services Department and Fire on current relevant codes./ Objective 1.C: Continue to implement National City land use code and enforce building codes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The Development Services Department is now a one-stop-shop for private development projects that includes the Fire Department.
Previously, the Public Works/Engineering Department were down the hall separated from the Building, Planning, and Fire Departments. Now, all the departments are situated in the same area to facilitate cross-training of staff on current relevant codes. The department handles everything from construction permits and serves to address violations of the City ordinances related to land use and development.
The adjustment was made back in 2020.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating customer service. Consistent with official public health guidance, customer service activities were shifted to one-stop shop methods of processing requests.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Review annually and update as necessary the Flood Plain Ordinance periodically./ Objective 1.D: Encourage future development that incorporates planning that will not exacerbate hazardous conditions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City reviews annually and updates as necessary the Flood Plain Ordinance periodically. The Ordinance is under Chapter 18-29 – OVERLAY ZONES 18.29.070 Floodway (-FW), Floodway Fringe (-FF-1), and Floodway Fringe- Shallow Flooding (-FF-2) Zones. The Ordinance is designed to promote the public health, safety and general welfare, and to minimize public and private losses due to flood conditions in specific areas.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Continue to update Land Use Codes periodically./Objective 1.D: Encourage future development that incorporates planning that will not exacerbate hazardous conditions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The Land Use Code (LUC) is the City's zoning code (Municipal Code Title 18 Zoning), which establishes regulations for the use and development of land. The LUC implements the broad policies of the General Plan by specifying the kinds and types of uses permitted on each parcel of land, the intensity of development allowed, and standards for development such as setbacks, lot coverage, parking, and building heights. The General Plan was last updated in 2011. Since then new state legislation and other regional and local changes had taken place. The Focused General Plan Update was conducted to provide residents and businesses the opportunity to shape the future direction of the City. The elements of the General Plan that were updated are: Land Use and Community Character, Circulation (Transportation), Safety, Housing
APPENDICES
53 Element, and Climate Action Plan. The City Council updated/adopted the Plan on August 3, 2021.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Implement Geographic Information System (GIS) program citywide./Objective 1.E: Consider appropriate zoning that will limit future development in hazard areas.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? National City’s Zoning Ordinance is set-out in Chapter 18 of the Municipal Code. Specific zones define the distribution of residential, commercial, industrial, open space, and other zones based on the pattern of land uses established by the General Plan. Geographic Information System (GIS) maps were used extensively to develop and maintain the specific zones.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Use GIS and Census data to plot hazard areas for new development./Objective 1.E: Consider appropriate zoning that will limit future development in hazard areas.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? Geographic Information System (GIS) maps and Census data were used extensively to develop and maintain the specific hazard zones for new development.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, starting in mid-March 2020, each household began receiving correspondence in the mail from the U.S. Census Bureau informing them of the options for filling out the Census questionnaire, including online, by phone, or by a requested paper form.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Conduct workshops with Neighborhood Councils, Chamber of Commerce, interested groups, schools, individual homeowners, and business community on hazards that require advance preparedness./ Objective 2.A: Educate the public to increase awareness of hazards and opportunities for mitigation actions.
Project Status o Project completed
APPENDICES
54 Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? We offer a variety of fire prevention classes to the public for free to include various topics such as:
Dial 9-1-1Public Education session
Using a Fire Extinguisher
Installing Smoke Alarms
E.D.I.T.H. – Exit Drills In The HOME
Fire Extinguisher Training
Juvenile Firesetter Counseling
Vial of Life Program
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Continue to promote disaster preparedness with the distribution of print materials or videos./ Objective 2.A: Educate the public to increase awareness of hazards and opportunities for mitigation actions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? Prior to the pandemic, our Community Emergency Response Teams (CERT) were active in promoting disaster preparedness with the distribution of print materials. After the pandemic, most of the education has been provided via the City’s website, online classes, and videos.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Participate in workgroup activities with the County Office of Emergency Services (OES), Unified Disaster Council (UDC)./Objective 2.B: Promote partnerships between the state, counties and other local governments to identify, prioritize and implement mitigation actions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has participated in most of the workgroup activities with the County Office of Emergency Services (OES), Unified Disaster Council. We have attended the bi-monthly meetings, grant appropriation meetings, exercise development meetings, etc. After the pandemic, most of the meetings have been over to virtual platforms with no issues.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating the meetings. Consistent with official public health guidance, meetings were shifted from in-person events to virtual platforms.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
APPENDICES
55 Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Participate in workgroup activities with other municipalities./Objective 2.B: Promote partnerships between the state, counties and other local governments to identify, prioritize and implement mitigation actions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has participated in most of the Emergency Manager workgroup activities with other municipalities. We have attended the monthly meetings to discuss various emergency management topics of interest; e.g. grants, exercises, plans, etc. After the pandemic, most of the meetings have been over to the virtual platforms with no issues.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating the meetings. Consistent with official public health guidance, meetings were shifted from in-person events to virtual platforms.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Participate in workgroup activities with SANDAG./Objective 2.B: Promote partnerships between the state, counties and other local governments to identify, prioritize and implement mitigation actions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has participated in most of the workgroup activities with SANDAG. We have attended the monthly meetings that provide the public forum and decision point for significant regional issues such as growth, transportation, environmental management, housing, open space, air quality, energy, fiscal management, economic development, and criminal justice. Association Directors establish policies, adopt plans, allocate transportation funds, and develop programs for regional issues which are used by local governments as well as other public and private organizations. After the pandemic, most of the meetings have been over to virtual platforms with no issues.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating the meetings. Consistent with official public health guidance, meetings were shifted from in-person events to virtual platforms.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Participate in workgroup activities with Caltrans./Objective 2.B: Promote partnerships between the state, counties and other local governments to identify, prioritize and implement mitigation actions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has participated in most of the workgroup activities with CalTrans. We have attended the CalTrans gatherings of transit agency staff around specific topics to facilitate the open exchange of questions and experiences. These groups meet online once a quarter. These sessions typically include a peer presentation on a topic selected by the participants in advance. CalTrans staff and consultants facilitate the meetings, present relevant updates on the CalTrans project, and document and bring relevant issues that are raised into CalTran's road map.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating the meetings. Consistent with official public health guidance, meetings
APPENDICES
56 were shifted from in-person events to virtual platforms.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Conduct workshops with the Chamber of Commerce, Rotary Clubs, etc./Objective 2.C: Promote hazard mitigation in the business community.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has conducted workshops with the Chamber of Commerce regarding disaster preparedness to include creating a disaster preparedness kit, developing business continuity plans, and provided ARPA grant funding to assist with recovery from the COVID-19 pandemic.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating the meetings. Consistent with official public health guidance, meetings were shifted from in-person events to virtual platforms.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Conduct informational meetings with business owners/managers./Objective 2.C: Promote hazard mitigation in the business community.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has conducted informational meetings with business owners/managers regarding disaster preparedness to include creating a disaster preparedness kit, developing business continuity plans, and provided ARPA grant funding to assist with recovery from the COVID-19 pandemic.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating the meetings. Consistent with official public health guidance, meetings were shifted from in-person events to virtual platforms.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Develop method to keep community informed of progress./Objective 2.D: Monitor and publicize the effectiveness of mitigation actions implemented citywide.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has developed the http://nationalcityprojects.com/ website to keep the community informed of progress of mitigation actions that are often funded with Capital Improvement Projects (CIP) funds. For example, the P-1 Sewer Upsize Project includes open trench construction to remove and replace approximately 1490 linear feet of 8 inch diameter vitrified clay pipe (VCP) with 12 inch diameter PVC sewer main, manholes, laterals including pavement restoration, and placing a new sewer access road near the 2800 Block of D Avenue, just west of D Avenue. The work commences approximately 750 feet west of D Avenue and proceeds east for approximately 1500 feet through Sweetwater High School property and ends at F Avenue.
2. What obstacles, problems, or delays did the project encounter? Funds to tackle hazard mitigation projects is the biggest obstacle.
APPENDICES
57 3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Actively implement code enforcement for building without permits./Objective 2.E: Discourage building construction that exacerbates hazardous conditions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City actively implements code enforcement for building without permits. The Community Development Department consists of the Building Division, Engineering Division, Planning Division and the Fire Department. These departments should always be contacted prior to commencing plan preparation or work to assure the necessary requirements related to the project are known. The City utilizes the 2019 California Building, Plumbing, Mechanical, Electrical, Fire and Energy Codes along with the Current Edition of the International Building Code, the Uniform Plumbing and Mechanical Codes, the National Electrical Code, as well as other applicable city and state codes, ordinances and regulations.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Actively implement code enforcement for hazardous occupancies in accordance with adopted codes./ Objective 2.E: Discourage building construction that exacerbates hazardous conditions.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City actively implements code enforcement for hazardous occupancies in accordance with adopted codes. The Community Development Department consists of the Building Division, Engineering Division, Planning Division and the Fire Department. These departments should always be contacted prior to commencing plan preparation or work to assure the necessary requirements related to the project are known. The City utilizes the 2019 California Building, Plumbing, Mechanical, Electrical, Fire and Energy Codes along with the Current Edition of the International Building Code, the Uniform Plumbing and Mechanical Codes, the National Electrical Code, as well as other applicable city and state codes, ordinances and regulations.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Update and adopt the City of National City Emergency Plan every 10 years./Objective 3.A: Increase awareness and knowledge of hazard mitigation principles and practice among local officials.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City updated and adopted the National City Emergency Plan every 10 years. The Emergency Operations Plan was last adopted on October 20, 2020.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
APPENDICES
58 Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Update and adopt the Hazard Mitigation Plan every 5 years./Objective 3.A: Increase awareness and knowledge of hazard mitigation principles and practice among local officials.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City updated and adopted the Hazard Mitigation Plan every 5 years. The Hazard Mitigation Plan was last adopted on December 5, 2017.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Work with the Fire Department, Development Services Department, Community Development Department, and Police Department to develop the hazard mitigation plan./Objective 3.B: Develop a hazard mitigation plan and provide technical assistance to implement the plan.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City’s Hazard Mitigation Plan was developed in coordination with the Fire Department, Development Services Department, Community Development Department, and Police Department. The Hazard Mitigation Plan was last adopted on December 5, 2017.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Implement hazard mitigation plan recommendations./Objective 3.B: Develop a hazard mitigation plan and provide technical assistance to implement the plan.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City’s Hazard Mitigation Plan has been implemented in coordination with the Fire Department, Development Services Department, Community Development Department, and Police Department.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Continue to work with the Chamber of Commerce, American Red Cross, County Office of Emergency Services (OES), Unified Disaster Council (UDC), and Federal Emergency Management Agency (FEMA) to develop mitigation plans./Objective 4.A: Establish and maintain closer working relationships with state agencies and other local governments.
Project Status o Project completed
APPENDICES
59 Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has worked through the County Office of Emergency Services to help coordinate and understand the needs of the Chamber of Commerce, American Red Cross and Federal Emergency Management Agency to develop the mitigation plan.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Continue support/participation in regional programs to include HIRT and USAR./ Objective 4.A: Establish and maintain closer working relationships with state agencies and other local governments.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has continued to support regional programs to include HIRT by contributing annually with funding as a member of the Unified Disaster Council.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Hold seminars to encourage organizations to take mitigation actions. This initiative can be developed in modular format to address the information needs of a range of target groups./ Objective 4.B: Encourage other organizations to incorporate hazard mitigation activities.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has encouraged organizations to take mitigation actions. For example, after suffering storm drain damage due to debris flows in 2017, the City’s Public Works Department now monitors the National Weather Service for rain forecasts and cleans out storm drains prior to the rainstorm events.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Make available a copy of the completed Hazard Mitigation Plan for the public to view./ Objective 4.B: Encourage other organizations to incorporate hazard mitigation activities.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has made available a copy of the completed Hazard Mitigation Plan for the public to view. A copy of the Plan was placed in the Library for public comment prior to adoption and a copy was left at the City Clerk’s Office.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
APPENDICES
60 Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Work with the Fire Department, Development Services Department, Community Development Department, and Police Department to develop hazard mitigation plan./Objective 4.C: Improve the City’s capability and efficiency at administering pre-and post- disaster mitigation.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City’s Hazard Mitigation Plan was developed in coordination with the Fire Department, Development Services Department, Community Development Department, and Police Department. The Hazard Mitigation Plan was last adopted on December 5, 2017.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Maintain an Emergency Response Plan./Objective 4.C: Improve the City’s capability and efficiency at administering pre-and post- disaster mitigation.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City updated and adopted the National City Emergency Operations Plan every 10 years. The Emergency Operations Plan was last adopted on October 20, 2020.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Schedule Emergency Response Plan Exercises./Objective 4.C: Improve the City’s capability and efficiency at administering pre-and post- disaster mitigation.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City conducts and schedules annual training and exercises that utilizes the City’s Emergency Operations Plan.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Conduct on-going education programs to inform the community of pre-and post-disaster advice./ Objective 4.C: Improve the City’s capability and efficiency at administering pre-and post- disaster mitigation.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has conducted informational meetings with the community regarding disaster preparedness to include creating a disaster preparedness kit, first-aid and CPR classes, and fire extinguisher training.
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address
APPENDICES
61 potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Conduct workshops with Neighborhood Councils, Chamber of Commerce, individual homeowners, and business community on hazards that require advance preparedness./Objective 5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has conducted workshops with Neighborhood Councils, Chamber of Commerce, individual homeowners, and business community on hazards that require advance preparedness. We have offered a variety of fire prevention classes to the public for free to include various topics such as:
Dial 9-1-1Public Education session
Using a Fire Extinguisher
Installing Smoke Alarms
E.D.I.T.H. – Exit Drills In The HOME
Fire Extinguisher Training
Juvenile Firesetter Counseling
Vial of Life Program
2. What obstacles, problems, or delays did the project encounter? The COVID-19 pandemic created a unique challenge to facilitating community engagement. Consistent with official public health guidance, outreach activities were shifted from in-person events to virtual platforms. To address potential barriers to participation and maximize outreach, a variety of media and activities were proposed to share information and host activities.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Recommend that the City retrofit the City Hall as funds become available./Objective 5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project delayed
Explain Funds did not become available until ARPA funding was provided i n response to COVID - 19 Pandemic.
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? As ARPA funds became available to the City, inquiries for different uses of the funds was requested. One of the recommendations was that the City retrofit the City Hall as funds become available. The City has now looked at previous retrofit plans and are actively pursuing a contractor to perform the work.
2. What obstacles, problems, or delays did the project encounter? Funds did not become available until ARPA funding was provided in response to COVID-19 Pandemic.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Actively pursue grant funds and other funding sources to retrofit City Hall./Objective 5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project delayed
Explain Funds did not become available until ARPA funding was provided in response to COVID - 19 Pandemic.
APPENDICES
62 Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? As ARPA funds became available to the City, inquiries for different uses of the funds was requested. One of the recommendations was that the City retrofit the City Hall as funds become available. The City has now looked at previous retrofit plans and are actively pursuing a contractor to perform the work.
2. What obstacles, problems, or delays did the project encounter? Funds did not become available until ARPA funding was provided in response to COVID-19 Pandemic.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Maintain an Emergency Response Plan and regularly schedule Exercises with City staff./ Objective 5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City updated and adopted the National City Emergency Operations Plan every 10 years. The Emergency Operations Plan was last adopted on October 20, 2020. The City conducts and schedules annual training and exercises that utilizes the City’s Emergency Operations Plan.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Maintain search and rescue equipment deployment objectives./Objective 5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has maintained search and rescue equipment deployment objectives through the use of general funds and/or grant funds.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Determine structural safety of buildings to be used for care and shelter of evacuees./ Objective 5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has determined the structural safety of buildings to be used for care and shelter of evacuees. The City has also gathered an immediate shelter supply of items to provide sheltered individuals until the American Red Cross can assist.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
APPENDICES
63 Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Create and adopt the following mandatory Ordinances to reduce the possibility of damage and losses due to earthquakes: Unreinforced Masonry Building Seismic Retrofit Ordinance, Pre-Northridge Steel Moment Frame Retrofit Ordinance, Non-Ductile Concrete Building Seismic Retrofit Ordinance, Soft First Story Wood Frame Seismic Building Retrofit Ordinance, Tilt-up Building Seismic Retrofit Ordinance, Wood Frame Cripple Wall Seismic Retrofit Ordinance, and "Excessive Damage" Ordinance./Objective
5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project on schedule
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City has begun to look at developing a process to retrofit City Hall, soft-story buildings, and unreinforced masonry buildings.
The thought is to develop a comprehensive Ordinance that will make building owners voluntarily responsible for seismic retrofits. ARPA funds may be used in this effort to provide financial incentives for performing the seismic retrofit projects.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Create and adopt a back to business or building occupancy resumption program (BORP) program./ Objective 5.A: Develop a comprehensive approach to reducing the possibility of damage and losses due to earthquakes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The City participated in developing the County’s Post-Disaster Housing Plan. The overall objective of the Plan was to provide guidance on post-disaster housing recovery planning and operations. The Plan was completed on October 29, 2018.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.
Progress Report Period From Date: September 2017 To Date: September 2022 Action/Project Title Adopt and implement existing building codes./Objective 5.B: Protect existing assets with the highest relative vulnerability to the effects of earthquakes.
Project Status o Project completed
Summary of Project Progress
for this Report Period
1. What was accomplished for this project during this reporting period? The 2019 California Building Code; the 2019 California Electrical code and 2017 National Electrical Code; the 2019 California Energy Code; Appendix J of the 2019 California Building Code, and Amending Chapter 15.70 (Grading) of the National City Municipal Code; the 2019 California Green Code; the 2019 California Mechanical Code; the 2019 California Plumbing Code; and the 2019 California Residential Code and all Appendices related to these Codes were introduced/adopted by the City Council on December 3, 2019.
2. What obstacles, problems, or delays did the project encounter? Not Applicable.
3. If uncompleted, is the project still relevant? Should the project be changed or revised? Not Applicable.