for capital projects and requesting that the methodology for awarding funds follow a “competitive” grant process, as required by Section 2(C)(3), Smart Growth Incentive Program, of the TransNet Extension Ordinance and Expenditure Plan, and be based on the project rankings.
Section 2: That the City C ouncil hereby directs the City Engineer to submit the executed protest letter to the SANDAG Board of Directors once the item to consider award of SGIP funds is publicly agendized.
Section 3: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 7th day of October, 2025.
Ron Morrison, Mayor
ATTEST:
Shelley Chapel, MMC, City Clerk
APPROVED AS TO FORM:
Barry J. Schultz, City Attorney
AGENDA REPORT
Department: City Clerk's Office
Prepared by: Shelley Chapel, MMC, City Clerk
Meeting Date: Tuesday, October 7, 2025
Approved by: Scott W. Huth, Interim City Manager
SUBJECT:
Amending City Council Policy No. 105 – Request by Member of the City Council to Place an Item on a City Council Agenda
RECOMMENDATION:
Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, Approving Amended City Council Policy No. 105, Request by Member of the City Council to Place an Item on a City Council Agenda.”
BOARD/COMMISSION/COMMITTEE PRIOR ACTION:
Not Applicable.
EXPLANATION:
As per City Council Policy No. 105 (105), a City Councilmember may place an item to be considered for discussion at a future City Council Meeting by following the 105 processes. At the April 1, 2025 City Council meeting, City Councilmember Molina placed this item on the agenda to review the 105 Policy.
At the September 2, 2025, City Council Meeting, City Council Member Molina brought forward proposed changes to the policy. The changes as approved by the City Council at that meeting are reflected in Exhibit A.
In compliance with the Ralph M. Brown Act, items not already on the agenda cannot be discussed or considered during a City Council Meeting. Discussing without notice does not provide the public, staff, or other City Councilmembers time to review the subject matter, and contemplate a response for discussion or provide direction.
This policy is to establish a clear and effective process for the City Councilmembers to place items on the City Council Agenda for consideration.
FINANCIAL STATEMENT:
Not Applicable.
RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:
Communication and Outreach
ENVIRONMENTAL REVIEW:
This is not a project under CEQA , and is therefore , not subject to environmental review.
CCR15378; PRC 21065.
PUBLIC NOTIFICATION:
The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act.
ORDINANCE:
Not Applicable
EXHIBITS:
Exhibit A – Amended City Council Policy No. 105
Exhibit B - Resolution
CITY COUNCIL POLICY
CITY OF NATIONAL CITY
AMENDED: October 7, 2025
ADOPTED: March 12, 1985
POLICY # 105
TITLE: Request by Member of the City Council to Place an Item on a City Council Agenda
PURPOSE
In compliance with the Ralph M. Brown Act, items not already on the agenda cannot be discussed or considered during a City Council Meeting. Discussing without notice does not provide the public, staff, or other City Councilmembers time to review the subject matter, and contemplate a response for discussion or provide direction.
This policy is to establish a clear and effective process for the City Councilmembers to place items on the City Council Agenda for consideration.
POLICY
1. The City Councilmembers may request that an item be placed on a future City Council Meeting Agenda for discussion and possible action.
2. For any item to be placed on the City Council Meeting Agenda, by the City Councilmembers, the following will assist in the City Manager in the agenda planning process:
a. A Council Agenda Item Request Form to agendize the request to be discussed, and the City Councilmember’s recommended action to address the matter.
Request may be submitted to be agendized at the initial City Council Meeting in which the matter will be heard.
b. The request must be submitted no later than 5:00 p.m. on the Tuesday prior to the regularly scheduled City Council Meeting to allow the City Manager and City Attorney time to review the item and determine, if the matter as written, in the request, should be placed on the open or closed session of the City Council Agenda.
c. If the City Manager, in consultation with the City Attorney, determines the matter is appropriate to be included in the open session agenda it will be added to the agenda as written. If the City Attorney, determines the matter should be discussed in Closed Session, the City Manager’s Office will draft the required agenda wording for listing the matter under Closed Session on the City Council Meeting Agenda. The request, written by th e City Councilmember, will be provided to the entire City Council in Closed Session.
d. Discussion would be limited to whether an item should be added to an agenda and a date, not the merit of the item.
CITY COUNCIL POLICY
CITY OF NATIONAL CITY
AMENDED: October 7, 2025
ADOPTED: March 12, 1985
POLICY # 105
TITLE: Request by Member of the City Council to Place an Item on a City Council Agenda
e. If a majority of the City Council votes to include the item as an action item at a subsequent City Council meeting it will be determined who will provide the report:
i. The City Councilmember prepares a report including supporting information and documentation, and a presentation of the item to be discussed at the meeting, with City Manager and City Attorney review; or
ii. The City staff will be directed to prov ide a report analysis including fiscal review, legal review, and policy review of th e action by the City Councilmember, requesting and recommendation (if any) among alternatives (if any) as soon as the research and staff report can be reasonably completed at a subsequent City Council Meeting.
f. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (3 0) calendar days to prepare, unless otherwise directed by the City Council.
Status updates will be provided to the City Council every sixty (60) days as an informational memo.
g. This policy would provide the City Manager the authority to determine placement and timing, unless City Council direction is time -sensitive, and requires immediate placement on the next regularly scheduled City Council Meeting.
3. Requirements for Agenda Item Request Submission
a. All Policy 105 agenda item requests must include a Justification Statement and an Impact Statement. Co-Sponsorship is optional.
b. Urgent items must identify significant consequences of inaction (financial, legal, safety).
4. Resource Consideration
a. The City Manager shall review alignment with the City’s Strategic Plan.
b. Significant projects must include cost-benefit and staff time analysis.
c. Each Councilmember may have no more than two active agenda items at a time.
CITY COUNCIL POLICY
CITY OF NATIONAL CITY
AMENDED: October 7, 2025
ADOPTED: March 12, 1985
POLICY # 105
TITLE: Request by Member of the City Council to Place an Item on a City Council Agenda
5. Evaluation of Agenda Item Requests
a. Evaluation is performed by the City Manager.
b. Evaluation of merits may occur through quarterly meetings, an evaluation committee, or limited discussion.
c. Item will be placed on the City Council Meeting Agenda under the “Elected Officials Report” section.
6. Exemptions
a. Minor agenda items, such as small code amendments, are exempt from Impact Statement and Resource Consideration.
Related Policy References
National City Municipal Code, Chapter 2 .04
Ralph M. Brown Act
Prior Policy Amendments
June 11, 2013 (Revised – No Resolution – Refer to Meeting Minutes) October 8, 2013 (Resolution No. 2013-147)
March 21, 2017 (Resolution No. 2017-37)
October 5, 2021 (Resolution No. 2021 -148)
CITY COUNCIL POLICY
CITY OF NATIONAL CITY
AMENDED: October 7, 2025
ADOPTED: March 12, 1985
POLICY # 105
TITLE: Request by Member of the City Council to Place an Item on a City Council Agenda
CITY COUNCIL AGENDA ITEM REQUEST FORM
The City Council Agenda Item Request Form is for members of the City Council to submit written requests to the City Manager’s Office for inclusion of an item on a future City Council Meeting Agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to a future City Council Meeting Agenda for action.
Requestor(s): _________________________________________________________________ Date Submitted: _____________ Co-Sponsor (Mayor or Councilmember): ________________________________________________________________________ Section 1. Proposal Title
_________________________________________________________________________________________________________ Section 2. Justification Statement
☐ What is the need/problem to be addressed?
☐ Who is proposed to do the work? (City staff/department, consultant, etc.) ☐ Why is the timing appropriate now?
Section 3. Impact Statement
☐ Estimated staff time (by department, if applicable)
☐ Expected costs or budget implications (consultant fees, legal review, etc.) ☐ Related/ongoing projects that may be affected
Section 4. Urgency
☐ Not urgent
☐ Urgent – If urgent, check all that apply and explain:
☐ Potential financial loss
☐ Legal implications
☐ Public safety risks
Section 5. Strategic Alignment
☐ Explain how this proposal aligns with the City’s Strategic Plan or Council priorities
Section 6. Proposal Type
☐ Significant project (requires staff analysis, legal opinion, or financial evaluation) ☐ Minor amendment/operational adjustment (exempt from full analysis) Section 7. Certification
I certify that this request complies with the requirements of City Council Policy No. 105.
Signature of Requestor: _____________________________________ Date: ______________ Signature of Co-Sponsor: ____________________________________ Date: ______________
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA , APPROVING AMENDED CITY COUNCIL POLICY NO. 105, REQUEST BY A MEMBER OF THE
CITY COUNCIL TO PLACE AN ITEM ON A CITY COUNCIL AGENDA
WHEREAS, on September 2, 2025, the City of National City (“City”) City Council considered proposed amendments to City Council Policy No. 105 to clarify the requirements and procedures for a member of the City Council to place items on a City Council meeting agenda; and
WHEREAS, the City Council provided direction to staff regarding the amendments to City Councill Policy No. 105 and those amendments are reflected in Exhibit A to the agenda report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: Approves the amended version of City Council Polic y: Policy No. 10 5 – Request by Member of the City Council to Place an Item on a City Council Agenda, as reflected in Exhibit A.
Section 2: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 7th day of October, 2025.
__________________________
Ron Morrison, Mayor
ATTEST:
_________________________
Shelley Chapel, MMC, City Clerk
APPROVED AS TO FORM:
_________________________
Barry J. Schultz, City Attorney