Other Charges
Mileage is charged at the IRS Standard Rates for the current year. Travel expenses are billed at cost. Outside services, equipment, and facilities not furnished directly by Panorama will be billed at cost plus 15% including, but not limited to:
Shipments and express delivery Special fees, permits, insurance, etc.
Printing and photographic reproductions Subcontractors
Rental of equipment Supplies
Schedfees 2026ͲJanuary 12/2/2025
STANDARD SCHEDULE OF FEES
January 2026
LABOR
Principal Environmental Engineer ............................................................................................$ 230.00/hour Principal Hydrogeologist...........................................................................................................$ 230.00/hour Senior Environmental Engineer................................................................................................$ 220.00/hour Project Environmental Engineer...............................................................................................$ 190.00/hour Project Environmental Scientist ...............................................................................................$ 190.00/hour Project Geologist ......................................................................................................................$ 190.00/hour Senior Staff Environmental Engineer........................................................................................$ 170.00/hour Senior Staff Environmental Scientist ........................................................................................$ 170.00/hour Senior Staff Geologist ...............................................................................................................$ 170.00/hour Staff Environmental Engineer...................................................................................................$ 160.00/hour Staff Environmental Scientist ...................................................................................................$ 160.00/hour Staff Geologist ..........................................................................................................................$ 160.00/hour Project/Document Processing ..................................................................................................$ 135.00/hour
DIRECT COSTS
Mileage .....................................................................................................................................IRS rate Subcontractors..........................................................................................................................Cost + 15%
MATERIALS AND EQUIPMENT
Aerial Drone Usage & Image Processing ..................................................................................$ 150.00/day Bailer.........................................................................................................................................$ 15.00 each Bladder Membrane...................................................................................................................$ 15.00/each Bladder Pump and Controller (MP10) ......................................................................................$ 125.00/day EnCore Container......................................................................................................................$ 16.00 each Field Vehicle............................................................................................................................. $ 65.00/day Groundwater Filters..................................................................................................................$ 20.00/each Laser Leveler............................................................................................................................ $ 50.00/day Locking Well Plugs/Caps...........................................................................................................$ 40.00 each Locks .........................................................................................................................................$ 20.00 each Low Flow Sampling (bladder pump/multiͲparameter meter/water level meter)...................$ 255.00/day MultiͲParameter Meter............................................................................................................$ 75.00/day Peristaltic Pump........................................................................................................................$ 50.00/day Photoionization Detector (PID).................................................................................................$ 110.00/day Poly Tubing ............................................................................................................................... $ 0.75/foot Purge Sampling (peristaltic pump/multiͲparameter meter/water level meter)......................$ 180.00/day Roto Hammer/Coring Machine ................................................................................................$ 100.00/day Soil Sample Sleeves (stainless steel).........................................................................................$ 7.50 each Soil Sampling Tools (Hand Auger, Slide Hammer, breaker bar) ...............................................$ 60.00/day Sound Level Meter (Class 1) .....................................................................................................$ 150.00/day Sound Level Meter (Class 1) with Overnight Kit.......................................................................$ 200.00/day Traffic Control (signs, cones, barricades) .................................................................................$ 25.00/day Vapor Probe Temporary SubͲSlab (vapor pin)..........................................................................$ 65.00/probe Vapor Probe Permanent SubͲSlab (vapor pin and flush cover)................................................$ 125.00/probe Vapor Probe Temporary Soil (3Ͳ5 feet deep, includes filter, tubing, sand, bentonite)............$ 100.00/probe Vapor Probe SubͲSlab Installation Kit (roto hammer, drill bits, vapor pin tool, shop vac) ......$ 200.00/day Water Level Meter/Interface Probe .........................................................................................$ 30.00/day Water Level Pressure Transducer.............................................................................................$ 35.00/day Note:Rates subject to change without notice.
Archaeological/Historical Consultants
2026 Rate Sheet
STAFF RATE
Principal (exempt) $192
Senior Professional (exempt) $138
Professional 3 (exempt) $125
Professional 2 $110
Professional 1 $95
Administration/Graphic Design $95
Osteologist $125
SUBCONSULTANTS RATE
Architectural Historian $165.00
All direct costs are subject to a 10% administration fee. These direct costs include but are not limited to subconsultants, information center or archive fees, heavy equipment, traffic control services, materials, reproduction, postage, traffic control costs, and travel costs. Mileage is billed at the current IRS standard mileage rate. Lodging, meals, and incidentals are billed at the GSA per diem rates for the applicable location and month, plus local taxes and fees.
If special accounting, bookkeeping, insurance, or invoicing procedures are requested, the required service will be billed on a time and materials basis.
Fieldwork is charged at four-hour increments for non-exempt staff. Overtime will be charged at 1.5x/2.0x for all nonexempt employees in accordance with California law.
Archaeological/Historical Consultants has a minimum charge of 8 hours of labor per job. If work is halted after notice to proceed, the 8-hour minimum will be charged, or actual hours worked, whichever is greater.
Native American monitoring may be arranged through Archaeological/Historical Consultants by request. Labor and all other costs associated with Native American monitoring are subject to a 20% administration fee.
MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering Inc
1999 Harrison Street, Suite 550
Oakland, CA 94612
TEL 415.489.7240
www.interfaceengineering.com
January 9, 2026
Manil Bajracharya
Mack5
1000 Broadway
Suite 260
Oakland, CA 94607
Re: City of Newark Fire Stations 27 & 29
Professional Services Proposal
Dear Manil:
Thank you for the opportunity to provide you with our proposal for the referenced project. Your project is important to us and we have made an effort to address a detailed scope for commissioning services.
This proposal is based on our Standard Provisions of Agreement for Professional Services, which is attached and incorporated by this reference.
PROJECT DESCRIPTION
Project Owner
City of Newark
Project Location
Station 27: 39039 Cherry Street, Newark, CA 94560
Station 29: 35775 Ruschin Drive, Newark, CA 94560
Building/Project Description
This proposal is for LEED Fundamental and Enhanced Commissioning services for City of Newark Fire Station #27 and 29.
SCHEDULE
x Based on a mutually agreeable schedule with project completion anticipating Q3 2029.
SCOPE OF WORK
Commissioning Services to Meet LEED® v4.1 EAp1 Fundamental, CalGreen, and Title 24
1. Lead, review and oversee the completion of all commissioning process activities.
2. Prepare commissioning specifications to incorporate in the construction documents.
3. Perform a review of the Owners Project Requirements (OPR) and the engineers Basis of Design (BOD).
4. Conduct a design review kickoff meeting with A/E and Owner during the schematic design phase.
5. Perform a design review in accordance with the Title 24 commissioning requirements and complete the T24 Design Review Checklist documentation. Design review of the energy using systems and building envelope will be conducted at 50 and 90 percent CD submission. Comments will be provided to Owner and Architect.
6. Coordinate and lead commissioning meetings as part of the commissioning process.
Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
2 / Interface Engineering, Inc.
7. Assist construction manager and contractors with interpreting and achieving intent of commissioning activities specified in the contract documents.
8. Develop a Commissioning Plan
9. Develop Pre-Functional Checklists
10. Develop Functional Performance Tests
11. Perform periodic site visits throughout the construction phase to review the Contractor’s installation, pressure testing, flushing, startup, and testing of systems.
12. Perform Functional Performance testing of mechanical, electrical and plumbing systems with cooperation of the Contractor to verify systems perform in accordance with the design intent, Owners Project Requirements, and Basis of Design.
13. Verify training of operations and maintenance staff is performed in accordance with the contract documents.
14. Confirm factory testing and observe field testing of specified equipment.
15. Submit issues/resolution log to the design and construction team as issues are identified.
16. Prepare a final commissioning report that includes the OPR, BOD, Executive Summary, Cx Plan, startup reports, construction checklists, functional performance tests, submittals, design review log, and issues/resolutions log.
17. Develop a Current Facility Requirements and Operations Plan and Maintenance Plan that provides future operating staff information needed to understand and optimally operate the commissioned systems.
EAc3 Option 1, Path 1 – Enhanced Commissioning
1. Review contractor submittals for commissioned systems.
2. Verify the requirements of the systems manual are included into the construction documents.
3. Verify operator and occupant training requirements are included into the construction documents.
4. Verify systems manual is updated and delivered by the Contractor.
5. Verify Owner training is conducted in accordance with the construction documents.
6. Verify seasonal testing is performed.
7. Perform a 10-month post-occupancy commissioning review of the MEP systems after substantial completion.
8. Develop an ongoing commissioning plan that includes best practices for the MEP systems.
Systems to be Commissioned
building systems identified to be commissioned as part of this proposal include:
1. HVAC Equipment
2. HVAC Controls
3. Domestic Water Heaters
4. Domestic Recirculation Pumps
5. Domestic Booster Pumps
6. Sump Pumps
7. Daylighting Controls
8. Occupancy Sensors
9. Lighting Control Panels
10. Emergency Generator
11. Automatic Transfer Switches
Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
3 / Interface Engineering, Inc.
12. Electrical Service and Distribution
13. Energy and Water Use Metering
14. Instrumentation & Control System
ASSUMPTIONS
This proposal assumes that the Commissioning Agent’s (CxA’s) responsibility during testing is limited to witnessing and documenting systems performance and associated coordination of such performance testing. It is the responsibility of the respective contractor(s), owner(s) and/or owner’s representative, to operate and demonstrate proper operation of their systems and equipment, including associated test instrumentation, throughout the commissioning process. Specifically, all equipment, meters, devices, monitors, etc. necessary to perform the functional tests and commission the specified equipment will be provided by the respective contractors. Any electrical load banks for verifying heat rejection tests will be furnished and installed by others, in accordance with requirements of the Commissioning Plan.
No physical or operational changes of any sort, hardware, or software will be made to any system component or installation of systems or component once testing and verification has commenced on any equipment, unless specifically acknowledged and directed by the CxA. Costs for delays associated with changes to systems being tested and any tests that must be repeated as a result of such changes are the responsibility of the owner and/or respective contractor(s).
RESPONSIBILITIES OF OTHERS
1. The following items will be made available to the CxA in a timely manner with respect to the documents and tests that rely on these items: normal contractor submittals, RFI’s, start-up schedules, O&M materials, and contractor’s start-up and checkout procedures.
2. Acknowledge their willingness to participate in the commissioning process and to follow the commissioning plan in all phases.
3. Agree to be officially represented at the first commissioning scope meeting and to have official representation at additional commissioning meetings, as necessary.
4. Participate and use Facility Grid to oversee the commissioning process, complete commissioning checklists, and respond to reports and issues as necessary. Facility Grid is the cloud-based commissioning management and collaboration software which will be used on this project. Facility Grid will be free to use for all commissioning team members assigned to this project.
5. Issues identified should be resolved by contractor prior to commissioning retesting. Interface includes two tests for each system. Upon failure of the same issue on the retest, additional fees may be charged to the contractor should additional retesting be required.
EXCLUSIONS AND CLARIFICATIONS
1. Testing and validation of the smoke control system.
2. Energy modeling.
3. Commissioning of smoke control systems.
4. Commissioning of low voltage systems.
5. Commissioning of fire sprinkler and alarm systems.
6. The following functions and deliverables will be provided by others and specifically are not included as part of the Cx scope of services under this proposal:
a. Electrical short circuit study
b. Time current coordination study
Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
4 / Interface Engineering, Inc.
c. Grounding system testing
d. Any associated and necessary coordination with the CxA, resulting from separate sources for these deliverables and functions, will be provided by others and/or the organization(s) providing the separate services, functions and deliverables.
7. Sensors and actuators will be fully calibrated and certified accurate and operational as part of the start-up and pre-functional tests and verifications to be completed by the respective contractor, prior to commencing functional testing. We will apply a standard sampling procedure to verify calibration.
8. Phasing of the Cx activities.
FEE
Fixed Fee
Project Phase Station 27 Station 29 Phase Totals
Construction Documents $8,700 $8,700 $17,400
Construction Administration $22,800 $22,800 $45,600
Post-Occupancy $3,500 $3,500 $7,000
Discipline Totals $35,000 $35,000
Total Fee: $70,000
PAYMENT TERMS
Standard reimbursable expenses include, but are not limited to: check plots, final plots, copies, phone calls, mileage to jobsite, parking, shipping, and messenger services, electronic transmittal of drawings to contractors to develop shop drawings.
Billed in addition to the above fee at cost plus 10 percent processing fee.
We will bill fees and reimbursable expenses monthly as services are performed. Payment is due within 60 days of receipt of invoice. Finance charges may be added after that time at a rate of 1.5 percent per month (annual rate of 18 percent). Finance charges will be applied to delayed payments resulting from lack of project funding. Upon aging of fees and reimbursable expenses beyond 90 days, Interface reserves the right to meet with Architect and holder of Prime Contract to determine resolution prior to continuation of services.
This proposal is valid for 90 days from the date first written above. Interface Engineering, Inc. reserves the right to modify or update this proposal after that date.
ADDITIONAL SERVICES
Services requested beyond those included in this proposal will be considered extra services and will be billed either at hourly rates listed below or will be estimated on a lump sum basis. Interface may decline to perform additional work until authorization is received in writing.
Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
5 / Interface Engineering, Inc.
Additional services will be billed at our standard hourly rates at the time the work is performed*. Our current standard hourly rates (2026) are:
Senior Principal: $385/Hour
Principal: $335/Hour
Associate Principal: $280/Hour
Associate/Project Manager: $265/Hour
Sr. Engineer-Designer: $235/Hour
Engineer-Designer: $195/Hour
Project Designer-Drafter: $175/Hour
Administrative: $145/Hour
*Annual rate changes are expected to be 4% per year.
Attached is our Standard Provisions of Agreement for Professional Services. If this Proposal and the Standard Provisions of Agreement meet with your approval, please sign below, initial the Standard Provisions, and return to us. By your signature, you acknowledge that you have read the Standard Provisions of Agreement and that you read and agree to the Limitation of Liability paragraph. We will not proceed with the work until this signed Agreement is returned to us. In addition, you represent that you have authority to bind Mack5. If you have modified this proposal, we will review your modifications.
This Agreement shall not be in effect until we sign, accepting your modifications.
If you have any questions, please contact this office.
Sincerely,
Michael Flemming, PE, LEED AP, BD+C, CxA, CEM Rick Russell, PE, LEED AP, CxA Principal Principal
MF:mf
Enclosures: Standard Provisions
COMPANY: Mack5
CONTACT: _____________________________________ ______________________________ Manil Bajracharya, Principal Date
\\corp.ieice.com\Files\Limited\Opportunities\2026\Mack5\Alameda County FS 27 & 29\Fee Proposal\20260109FP - City of Newark Fire Stations 27 & 29.docx
MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering Inc
1999 Harrison Street, Suite 550
Oakland, CA 94612
TEL 415.489.7240
www.interfaceengineering.com
STANDARD PROVISIONS OF AGREEMENT FOR PROFESSIONAL SERVICES
1. Standard of Care: The services provided by Interface Engineering, Inc. (Interface) under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Interface makes no other representations or warranties, whether express or implied, with respect to the services rendered hereunder.
2. Indemnity: Client shall, to the fullest extent permitted by law, indemnify and hold harmless Interface, its officers, directors, employees, agents and subconsultants from and against all damages, liability and costs, including reasonable attorneys’ fees and costs, at trial, arbitration and on appeal, arising out of or in any way connected with the performance of Client and Interface pursuant to this Agreement, excepting only those damages, liabilities, or costs attributable to the sole negligence or willful misconduct of Interface.
3. Non-Responsibility: Interface shall not be responsible for damages and shall not be held in default by reason of events or circumstances beyond Interface's reasonable control; or for delays caused by failure of Client or Client's agents to furnish information or to approve or disapprove Interface's work promptly, or due to late or slow or faulty performance by Client, Client’s consultants, contractors, or governmental agencies, in the performance of acts which are precedent to or concurrent with the performance of Interface's services.
4. Client Information: Client shall provide all criteria and full information as to Client's requirements for the Project; designate a person to act with authority on Client's behalf in respect of all aspects of the Project; examine Interface’s submissions; and respond promptly to Interface; and give prompt written notice to Interface whenever Client observes or otherwise becomes aware of any defect in the work.
Interface has a right to rely on the accuracy and completeness of information provided by Client.
5. Payment: Fees and reimbursable expenses will be billed monthly as services are performed. Invoices shall be due upon receipt and shall be delinquent if not paid within 60 days of receipt of invoice.
Delinquent invoices shall bear interest at the rate of 1.5 percent per month (but not exceeding the maximum amount allowable by law) until paid. Finance charges will be applied to delayed payments resulting from lack of project funding. Upon aging of reimbursable expenses beyond 90 days, Interface reserves the right to meet with Architect and holder of Prime Contract to determine resolution prior to continuation of services. Payments received shall be first applied to interest and then to the unpaid principal balance. Client shall pay Interface's reasonable costs, including staff time, attorneys’ fees and costs, incurred in collecting any delinquent amount regardless of whether litigation or arbitration has been filed.
6. Fees: Client shall pay the cost of checking and inspection fees, zoning and annexation application fees, assessment fees, soils and engineering fees, soils testing fees, aerial topography fees and all other fees, permits, bond premiums, title company charges, document reproduction costs, and other charges not specifically covered by the terms of this Agreement. Any such fees paid by Interface on behalf of Client shall be reimbursed, along with other reimbursable expenses, as invoiced.
7. Site Control: Interface and its personnel shall have no authority or responsibility to exercise any control over any construction contractor or other entity in connection with their work or any health or safety precautions associated with the Project. Client agrees that its contractor shall be solely responsible for job site safety, means and methods, and warrants that this intent shall be made evident in Client's agreement with its contractor. Client also agrees that Client, Interface, and Interface's consultants shall Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
2 / Interface Engineering, Inc.
be indemnified and shall be made additional insureds under the Contractor's General Liability Insurance Policy and Builder’s Risk Policy.
8. Document Ownership: All reports, plans, specifications, field data and notes, and other documents including all documents on electronic media, prepared by Interface as instruments of service shall remain the property of Interface. Client may make and retain copies for information and reference in connection with the use and occupancy of the Project; however, such documents are not intended or represented to be suitable for reuse by any person for extension of the Project or for any other project.
Any reuse or modification to the documents, without the prior written authorization of Interface shall be at Client's sole risk and without liability to Interface, its independent professional associates or consultants. Client agrees, to the fullest extent permitted by law, to indemnify, defend, and hold Interface harmless from any claim, cause of action, liability or cost (including reasonable attorneys’ fees and defense costs at trial, arbitration and on appeal) arising out or allegedly arising out of any unauthorized reuse or modification of the documents by Client or any person or entity that acquires or obtains the documents from or through Client without Interface's written authorization.
9. Cost Estimates: In providing opinions of probable construction costs, Client understands that Interface has no control over cost or the price of labor, equipment, or materials or over any contractor's method of pricing, and the opinions of probable construction costs provided by Interface are to be made on the basis of Interface's qualifications and experience. Interface makes no warranty, express or implied, as to the accuracy of such opinions as compared to bids or actual costs of the work estimated.
10. Hazardous Materials: Client acknowledges that Interface’s scope of services does not include any services related to asbestos, hazardous or toxic materials. In the event Interface, or any other party, encounters these materials at a job site, or it should become known that any such materials may be present at a job site or in adjacent areas which may affect Interface’s performance of services, Interface may, at its option and without liability for consequential or any other damages, suspend performance of services on the project until Client retains appropriate specialist(s), consultant(s) or contractor(s) to identify, abate and/or remove the asbestos, hazardous or toxic materials, and warrant that the job site is in full compliance with applicable laws and regulations. Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless Interface, its officers, directors, employees, agents, and subconsultants, from and against any and all claims, allegations, suits, liabilities, damages, and costs, including reasonable attorneys’ fees and costs, at trial, arbitration or appeal, arising out of, or in any way connected with the detection, presence or handling, removing, abatement, or disposal of any asbestos, hazardous or toxic substances, products and materials that exist on, about, or adjacent to the job site.
11. Termination - Suspension: Failure by Client to pay any invoice before it becomes delinquent shall constitute a material breach of this Agreement and shall entitle Interface to suspend performance of services until such delinquency is cured or, so long as such delinquency persists, Interface may terminate this Agreement upon five days' written notice without liability. This Agreement may otherwise be terminated by either party upon 30 days' written notice to the other in the event of a material breach by the other. In the event that Client becomes bankrupt or insolvent, Interface may terminate this contract without liability for direct, consequential or any other type of damages. In the event of termination of this Agreement, Client shall promptly pay Interface for all services rendered and all costs incurred up to the date of termination, in accordance with the compensation provision of this agreement.
12. Third-Party Beneficiary: Nothing in this Agreement shall create a contractual relationship with, nor a cause of action in favor of any third party against, either Client or Interface. Interface's services under Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
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this Agreement are performed solely for Client's benefit, and no other entity shall have any claim against Interface because of this Agreement or the performance or non-performance of services hereunder.
13. Mediation: Should any dispute arise between Client and Interface under this Agreement, it is agreed that such dispute will be submitted to a mediator, agreed to and compensated equally by the parties, prior to commencement of litigation. Mediation will be conducted in Oakland, CA. Both parties agree to exercise their best efforts and good faith to resolve all disputes in mediation.
14. California Law: This Agreement is to be governed by and interpreted under the law of the state of California. Should any provision of this Agreement be found or deemed to be invalid, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect.
15. Assignment: Neither Client nor Interface shall assign its interest in this Agreement without the prior written consent of the other.
16. Warranties: Interface has made no warranties or guaranties except as expressly written within the Agreement.
17. ADA and Regulatory Compliance: The American with Disabilities Act (“ADA”) requires the removal of architectural barriers. Client acknowledges that requirements of the ADA will be subject to various, and possibly contradictory, interpretations. Client also acknowledges that other laws, codes, rules, ordinances, and regulations may also be subject to contradictory interpretation. Interface will use reasonable professional efforts and judgment to interpret typical ADA requirements, and other federal, state and local laws, rules, codes, ordinances, and regulations, as they apply to the project. Interface cannot and does not warrant or guarantee that Client’s project will comply with all interpretations of the ADA requirements, and/or the requirements of other federal, state and local laws, rules, codes, ordinances, and regulations, as they apply to the project. Client agrees that Interface is not obligated for additional costs incurred due to changed interpretations, providing Interface used reasonable professional effort and judgment.
18. Integration: This Agreement contains the entire Agreement between Client and Interface, and no other oral or written inducement or promise has been made to or extended from either party as a part of this Agreement.
19. Waiver: The failure of either Party to enforce any provision of this Agreement shall not constitute a waiver of that or any other provision.
20. LIMITATION OF LIABILITY. Professional and Nonprofessional Liability: To the maximum extent permitted by law, and in recognition of the risks and rewards to Client and Interface, Client agrees to limit Interface's liability for Client's damages arising from Interface's errors and omissions associated with work performed under this Agreement to Interface's fee. As to all non-professional liability claims, Client Agrees to limit Interface's liability to Interface’s available insurance. These limitations shall apply regardless of the cause of action or legal theory pleaded or asserted, including, but not limited to negligence, breach of contract, negligent misrepresentation and strict liability. Client may negotiate higher limitations of liability for an additional fee.
21. Limitation of Liability - Consequential Damages: Neither Interface nor Interface’s directors, agents, employees, representatives, or subconsultants, shall be liable to Client for any indirect, special, incidental, consequential, or exemplary damages arising out of, or in connection with, the performance of services under this Agreement, whether in an action based upon contract, delay, negligence, strict liability, negligent misrepresentation, reckless misrepresentation, or otherwise.
Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
4 / Interface Engineering, Inc.
22. Statutes of Limitation: Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of substantial completion or the date of issuance of the final certificate for payment for acts or failures to act occurring after substantial completion. In no event shall such statutes of limitations commence to run any later than the date when Interface's services are substantially completed.
23. LEED: If the project pursues LEED certification or other similar guidelines, the following applies: The LEED Green Building Rating System and other similar environmental guidelines (collectively “LEED”) utilizes certain design and usability recommendations on a project in order to promote an environmentally friendly and energy efficient facility. In addressing these guidelines, Interface shall perform its services in accordance with that degree of skill and care ordinarily exercised by similarly situated members of the same profession involved in the design of similar projects in the same locale as the Project. Client acknowledges and understands, however, that LEED is subject to various and possibly contradictory interpretations. Furthermore, compliance may involve factors beyond the control of Interface including, but not limited to, Client’s use and operation of the completed project. Interface does not warrant or represent that the Project will actually achieve LEED certification. Interface shall use reasonable care consistent with the foregoing standard in interpreting and designing in accordance with LEED. Interface shall not be responsible for Contractor’s failure to adhere to the Contract Documents and any applicable laws, codes and regulations incorporated therein, nor for any changes to the design made by Client without the direct participation and written approval of Interface. Likewise, Interface shall not be responsible for any environmental or energy issue arising out of Client’s use and operation of the completed project.
___________
Client Initials
Michael has
experience in
conducting
commissioning
(Cx), retrocommissioning
(RCx), energy
auditing, design
coordination,
functional testing, and savings analysis
for new and existing buildings. He is
experienced in leading project teams
through the entire Cx and RCx process
from pre-design to occupancy phases
for HVAC, lighting, plumbing and related
control systems. Michael’s commissioning
responsibilities include:
» design reviews
» specification writing
» commissioning management
» troubleshooting
» test writing
» test execution
» energy management
» sustainable design verification
PROJECT EXPERIENCE
City of Palo Alto Fire Station #3 / LEED
Silver Goal
PALO ALTO, CALIFORNIA
Alameda County Fire Stations 7, 22 and
25 ALAMEDA, CALIFORNIA
San Pablo Police Facility
SAN PABLO, CALIFORNIA
Atherton Civic Center / Living Building,
LEED Platinum, + WELL Building Goals
ATHERTON, CALIFORNIA
Boeddeker Park Community Center /
Zero Energy Ready
SAN FRANCISCO, CALIFORNIA
Los Altos Hillview Community Center /
LEED Gold Goal
LOS ALTOS, CALIFORNIA
Corte Madera Town Hall
CORTE MADERA, CALIFORNIA
San Pablo City Hall
SAN PABLO, CALIFORNIA
Justice Joseph A. Rattigan Building
SANTA ROSA, CALIFORNIA
County of Alameda 1111 Jackson Street
Tenant Improvements / LEED Silver
OAKLAND, CALIFORNIA
Public Utilities Commission Tenant
Improvement / LEED Certified Goal
SAN FRANCISCO, CALIFORNIA
City of Palo Alto California Avenue
Parking Garage
PALO ALTO, CALIFORNIA
Alameda County Environmental
Health (EH) Department HVAC System
Replacement
ALAMEDA, CALIFORNIA
County of San Mateo Cordilleras Mental
Health System Replacement
REDWOOD CITY, CALIFORNIA
San Mateo Health System Upgrade New
Administration and Link Building
SAN MATEO, CALIFORNIA
North Marin Water District
NOVATO, CALIFORNIA
San Francisco International Airport
Natural Gas Safety Additions
SAN FRANCISCO, CALIFORNIA
Education
Masters of Business
Administration, Online,
University of South Dakota
Bachelor of Engineering,
Mechanical Engineering,
Co-op Program, Dalhousie
University, Halifax NS,
Canada
Diploma in Engineering,
Dalhousie University, Halifax
NS, Canada
Registration
Mechanical Engineer:
California - M37297
ACG, AABC Commissioning
*URXS&HUWL´HG
Commissioning Authority
(CxA)
&HUWL´HG(QHUJ\0DQDJHU
(CEM)
LEED Accredited
Professional, US Green
Building Council
Affiliations
Association of Energy
Engineers (AEE)
American Society of
Heating, Refrigerating and
Air-Conditioning Engineers
(ASHRAE)
Board of Professional
Engineers California
Michael Flemming PE, LEED AP, CxA, CEM
PRINCIPAL-IN-CHARGE
Meghan is a part of
the San Francisco
commissioning
team. She has
experience in
commissioning and
functional testing new and retro
fitted buildings. She
works with HVAC, plumbing, lighting, and
building management control systems.
Meghan’s commissioning responsibilities
include:
» submittal and design reviews
» mechanical and electrical monitoring
and troubleshooting
» familiarity with instrumentation for
both mechanical and electrical systems
» test writing
» test execution
» report and documentation generation
PROJECT EXPERIENCE
City of Palo Alto Fire Station #3 / LEED
Silver Goal
PALO ALTO, CALIFORNIA
Alameda County Fire Stations 7, 22 and
25 ALAMEDA, CALIFORNIA
San Pablo Police Facility
SAN PABLO, CALIFORNIA
City of Palo Alto California Avenue
Parking Garage
PALO ALTO, CALIFORNIA
Atherton Civic Center / Living Building,
LEED Platinum, + WELL Building Goals
ATHERTON, CALIFORNIA
Los Altos Hillview Community Center
Enhanced Commissioning / LEED Gold
Goal
LOS ALTOS, CALIFORNIA
San Pablo City Hall
SAN PABLO, CALIFORNIA
Corte Madera Town Hall
CORTE MADERA, CALIFORNIA
EPACenter Arts / LEED Platinum
EAST PALO ALTO, CALIFORNIA
SamTrans TI
MILLBRAE, CALIFORNIA
Guild Theater
MENLO PARK, CALIFORNIA
Alchemy Museum
SAN JOSE, CALIFORNIA
Meals on Wheels San Francisco Generator
Addition
SAN FRANCISCO, CALIFORNIA
San Domenico Aquatics
SAN ANSELMO, CALIFORNIA
Midpeninsula Open Space
LOS ALTOS, CALIFORNIA
National Park Service San Antonio
Missions National Historical Park
SAN ANTONIO, TEXAS
University of California, Berkeley Latimer
Hall Exhaust Systems Assessment and
Improvement Project
BERKELEY, CALIFORNIA
Ohlone Community College District
Design Building 5 Renovation
FREMONT, CALIFORNIA
Education
Bachelor of Science,
Mechanical Engineering,
California State University,
Maritime Academy
Registration
EIT
Meghan Mello EIT
BUILDING COMMISSIONING TECHNICIAN
The City of Palo Alto Fire Station #3 project
is the demolition of the existing single-story
Fire Station and replacing it with a new
7,000 sq ft two-story Fire Station. The Fire
Station will be part of a complex in the City
of Palo Alto along with Rinconada Park,
Pool and Library along with the Palo Alto
Arts Center.
Interface Engineering was selected to
complete the commissioning scope to meet
CalGreen, Title 24 and LEED Fundamental
and Enhanced Commissioning. The project
is pursuing LEED Silver Certification at a
minimum as well as CalGreen Tier II.
Systems Commissioned:
» Air distribution systems
» Plymovent garage exhaust system
» Utility power distribution system
» Emergency generator power system
and distribution
» Lighting Control system
» Grounding system
» Photovoltaic system
» BMS Control system
Services
Commissioning
Client
City of Palo Alto
Completion
January 2019
Building Size
7,000 sf
Project Cost
$6 million
Contact
Frank Arsenault
Project Manager
Nova Partners Inc.
781.526.5084
City of Palo Alto Fire Station #3
PALO ALTO, CALIFORNIA | LEED SILVER GOAL
Jon Dizon
Services
Commissioning
Owner
County of Alameda
Client
Mack5
Completion
Est. February 2027
Building Size
Station #7: 7,800 sf
Station #22: 7,500 sf
Station #25: 14,500 sf
Project Cost
$42.6 million (#7 and #25)
Contact
Manil Bajracharya
Principal
Mack5
510.595.3022
Alameda County Fire Stations
7, 22 and 25 Commissioning
CASTRO VALLEY AND SAN LORENZO, CALIFORNIA
LEED Fundamental and Enhanced
Commissioning services for Alameda
County Fire Station #7, 22 and 25. Stations
#7 and 22 will be around 7,500 sf, while
Station #25 will be around 14,500 sf.
SYSTEMS COMMISSIONED
» HVAC Equipment
» HVAC Controls
» Domestic Water Heaters
» Domestic Recirculation Pumps
» Domestic Booster Pumps
» Sump Pumps
» Daylighting Controls
» Occupancy Sensors
» Lighting Control Panels
» Emergency Generator
» Automatic Transfer Switches
» Electrical Service and Distribution
» Energy and Water Use Metering
» Instrumentation & Control System
DLR Group
201 Moffett Boulevard
Mountain View, CA 94043
T 650 324 5324
cumming-group.com
January 13, 2026
Miki Tsubota, City Engineer
City of Newark Department of Public Works
Newark City Hall
37101 Newark Boulevard, Newark, CA 94560
Regarding: Project Management Services for Fire Stations #27 and #29 Replacement Project Dear Miki,
Thank you for considering Cumming Group for your upcoming project to replace Fire Stations #27 and #29.
Following our proposal submitted on December 8, 2025, and our subsequent discussions, we would like to further address the City’s interest in a single-contract structure for all project services.
As outlined in our proposal, we believe Cumming Group is exceptionally well positioned to support the City in the successful planning and execution of these critical Essential Service facilities. We share your goal of streamlining this process. However, as a firm dedicated to representing the City’s best interests, we believe that bundling specialized technical services under our Project Management contract may create unintended risks. We recommend an alternative "two-contract" approach that maintains efficiency while ensuring the project's integrity.
Strategic Considerations for Contract Structure
• Independence of the Owner’s Representative: As the City's project manager, our role is to provide objective oversight. Remaining independent of the design and technical vendors ensures we act solely in the City’s interest, allowing us to hold all parties strictly accountable without the "selfpolicing" conflicts that arise from a direct contractual or financial tie to the teams we are overseeing. • Insurance and Liability: Our professional liability insurance is specifically tailored to management and oversight. Specialized services—such as geotechnical or environmental engineering—carry high-risk profiles that fall outside the standard scope of PM coverage. Separating these ensures that the City is protected by the appropriate, specialized insurance policies of the technical experts performing the work.
• Best Value for the City: Bundling all sub-consultants under our contract would necessitate administrative markups and additional insurance premiums to cover the pass-through risk. By procuring the design team separately, the City avoids these unnecessary costs and ensures that every tax dollar is spent directly on project delivery.
• Transparency in Selection: Given that the required consultant scope will likely exceed $700,000 (in addition to our proposed project management fee), a separate, transparent selection process for the cumming-group.com
Design Team ensures the City secures the highest level of technical expertise at a competitive market rate.
A Proposed Streamlined Approach
We recognize the City’s desire to minimize administrative overhead. To achieve this without compromising oversight, we propose the following:
1. Engagement of Project Manager: The City engages Cumming Group to act as your representative.
2. Consolidated Technical Procurement: We will immediately lead a transparent procurement process to select a single Design Team. This team’s scope will bundle all necessary specialists (Geotechnical, CEQA, Environmental, Surveyor, etc.) into one package.
3. Efficiency Through Approval: Under this model, the City manages only two contracts through the completion of 30% Design Development and Planning Approval.
This approach offers the "best of both worlds": the City achieves the simplified management it desires, while maintaining the essential checks and balances required for a high-stakes Essential Service facility.
Below we have suggested how the Design Services scope might be split up and provided a budgetary estimate:
Task 1: Data Collection
Phase I & Phase II Environmental 35,000
Topographic Survey 20,000
Site Analysis 8,000
Haz. Mtl. Survey 30,000
Geotechnical 40,000
SUBTOTAL FEE TASK 1: $133,000
Task 2: Fire Station Programming
Operations Report 12,000
Space Needs Program 25,000
SUBTOTAL FEE ITEM 2: $37,000
Task 3: Concept Design
(2) Concept Design Alternatives for each facility 16,000 Basis of Design Description 5,000
Executive Summary Report 3,000
SUBTOTAL FEE TASK 3: $24,000
cumming-group.com
Task 4: Schematic Design and Planning Approval
Architectural Services 22,000
Civil Engineering and Landscape Architecture 8,000
Structural Engineering 9,000
MEP Engineering 12,000
Presentation Materials 8,000
SUBTOTAL FEE TASK 4: $59,000
Task 5: 30% Design Development
Architectural Services 210,000
Civil Engineering and Landscape Architecture 45,000
Structural Engineering 60,000
MEP Engineering 75,000
Low Voltage / Comm. System Design 12,000
SUBTOTAL FEE TASK 5: $402,000
Task 6: 30% Design of Temporary Facilities
Architectural Services 28,000
Civil Engineering and Landscape Architecture 8,000
Structural Engineering 7,500
MEP Engineering 7,500
Low Voltage / Comm. System Design 4,000
SUBTOTAL TASK 6: $55,000
GRAND TOTAL TASKS 1 THRU 6 $710,000
We welcome the opportunity to continue the discussion. We are confident that together we can tailor an approach that works well for all parties and delivers the best possible value for the City.
Please do not hesitate to contact me at [email protected] or call me at 415-720-1462.
Thanks again for this opportunity and we look forward to hearing from you shortly.
Sincerely,
Joe Capps-Jenner
Cumming Group
Item F. 2.
DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM Miki Tsubota, City Engineer
SUBJECT Introduction of the Five-Year Capital Improvement Plan and request for direction on utilizing excess Measure GG and Measure LL funding with respect to the Central Avenue Overpass Project or the Cultural Arts Center Project
SUMMARY AND RECOMMENDATION
Staff are currently preparing a new rolling Five-Year Capital Improvement Plan (CIP) with a goal of City Council adoption by the end of the Fiscal Year (FY) 2025-26. The new CIP will improve on existing practices by providing a more realistic project delivery forecast, provide more long-term accountability and transparency, provide consistency with the five-year forecast in preparing the budget, and provide better long-term City Council and community alignment.
The purpose of this report is to provide an introduction to the Five-Year CIP process and receive direction related to funding (particularly with excess Measure GG and Measure LL revenue) on two key projects: the Central Avenue Overpass and Cultural Arts Center Projects.
Staff recommends the City Council receive this report, accept public input, and provide direction to staff on whether excess Measure GG and Measure LL revenue should be applied to the Central Avenue Overpass Project, the Cultural Arts Center Project, or other yet to be identified CIP projects.
BACKGROUND
The City Council has taken previous actions related to funding for the Central Avenue Overpass Project (CIP No. 1014). On December 12, 2013, City Council adopted a Resolution approving the Project Specific Funding Agreement with the Alameda County Transportation Commission for the preliminary engineering / environmental and final design phases of the Central Avenue Overpass Project. Subsequently, on December 10, 2015, and April 27, 2017, the City Council approved Amendment No. 1 and Amendment No. 2 to the Project Specific Funding Agreement, respectively, each time extending the term of the Agreement to align with the updated project schedule.
On November 9, 2023, City Council adopted a Resolution approving a new and updated Project Specific Funding Agreement with the Alameda County Transportation Commission for the preliminary engineering / environmental, final design, right of way and construction phases of the Central Avenue Overpass Project.
Subsequently, on June 27, 2024, City Council adopted the 2024-2026 Biennial Budget and CIP.
On October 10, 2024 (link to presentation), City Council approved the Citywide Facilities Master Plan (Facilities Master Plan) that included analysis of the City's 24 buildings and prioritized recommendations for preventative maintenance measures for active facilities, capital projects, new or replacement facilities, and buildings to consider for future sale, demolition or repurposing. The highest priority projects include a new Community and Arts Center to replace the existing Community Center, reconstruction of Fire Station #27, reconstruction of Fire Station #29, reconstruction of the Service Center Admin Building, reconstruction of the Service Center Maintenance Bays, updated Service Center locker/changing and break rooms, updated Service Center Shop HVAC, Service Center covered parking, and upgrades to Fire Station #28. City Council directed staff to explore funding options for the highest priority projects.
On November 14, 2024 (link to presentation), City Council approved the Citywide Parks Master Plan Update (Parks Master Plan) that included 111 potential projects that modernize or add amenities to the City's 14 parks with an estimated total cost of over $37 million. In contrast to the original Parks Master Plan in 2017, the community input in the 2024 Update showed greater interest in upgrading or maintaining current amenities at a higher level, rather than adding new amenities.
On October 23, 2025, at a Special City Council Meeting, staff presented and received feedback on proposed amendments to the CIP that included replacement of playgrounds at four parks; preliminary planning for the replacement of two fire stations; and incorporation of the design and implementation phases of various major arterial roadway projects. City Council members expressed support of the proposed amendments and there were no public comments. Following the Special Meeting, at the regular City Council Meeting on October 23, 2025, California State Senator Dr.
Aisha Wahab presented one million dollars in state funding to the City of Newark to support improvements at Jerry Raber Ash Street Park, one of the four new park projects.
On October 28, 2025, the projects included in the CIP amendment were presented to the City Planning Commission, and all projects were found to be in conformance with the City's General Plan.
On November 13, 2025, City Council adopted a resolution amending the 2024-2026 Biennial Budget and CIP to include additional parks, buildings, and infrastructure capital improvement projects.
DISCUSSION/ANALYSIS
OVERVIEW OF THE CAPITAL IMPROVEMENT PLAN
The City's Capital Improvement Plan (CIP) is a long-term strategic document approved by City Council that guides how the City prioritizes, plans, and funds various capital improvement projects. The City historically had prepared a biennial CIP, but is now updating to a new Five-Year CIP that prioritizes and identifies funding for projects on a five-year projection similar to the Five-Year Forecast used in the City’s budget. The Five-Year CIP would be updated annually as part of the regular Budget update process, and also amended as necessary subject to City Council review and approval.
Guidance on preparation of the Five-Year CIP comes from the City’s General Plan, Specific Plans, the adopted Biennial Budget, Master Planning documents (such as the Citywide Parks Master Plan Update and the City Facilities Master Plan), results of the 2025 Community Survey, the City's Strategic Priority Areas (foster a safe and healthy community, further economic vitality and housing for all, boost financial resilience and excellence in service delivery, modernize public facilities and infrastructure, and strengthen community through education and engagement), and direction from City Council.
CIP projects are generally defined as necessary work or study associated with the construction, reconstruction, erection, alteration, renovation, improvement, demolition, installation, or repair work involving any publicly owned, leased, or operated facility that involves a major (exceeding $10,000 value) City asset that has a useful life exceeding one year. This definition combines the goals and policies of the City, the concept of asset capitalization used in the field of finance, and the definition of public projects used in the field of public works. Projects typically involve infrastructure, parks, facilities, new equipment, and associated studies.
Routine maintenance, repairs, and operating expenditures are not included in the CIP unless they are part of a larger capital project that materially extends asset life or capacity.
Infrastructure projects consist of significant work within the City’s right-of-way, such as streets, sidewalks, curbs, gutters, streetlights, traffic signals and associated equipment. The City annually spends between $1.5 million and $5 million on these types of infrastructure projects on local streets funded from local, state and federal ongoing and grant revenue sources. Maintenance and repair efforts on local streets and sidewalks were completed last fall, and additional slurry and striping work are expected to be completed this spring. Design efforts are ongoing for the next round of local street repairs. In addition, there are several active projects along Thornton Avenue and rail crossings in various stages of environmental permitting and design. It is anticipated that the Draft Five-Year CIP will continue to invest in annual roadway repair and maintenance efforts as well as continuing work on the currently-active projects on major streets. It is also anticipated that the Draft Five-Year CIP will include pedestrian safety improvements as well as projects identified in the General will include pedestrian safety improvements as well as projects identified in the General Plan environmental analysis and Traffic Impact Fee study.
Park projects consist of the renovation, replacement, and improvement of the public parks that the City owns and maintains. Funding for parks projects comes from a combination of park impact fees and grants. Several park projects within the 2024-2026 CIP list overlap and will be combined within the prioritized list in the Parks Master Plan. Active park projects in the current CIP, including four playground replacement projects, are anticipated to be completed this year. It is anticipated that the Draft Five-Year CIP will include the next round of high-priority projects identified in the Parks Master Plan, such as new park restrooms, improved sports facilities, playground replacements and improvements, and improved pathway lighting.
Facility projects consist of the renovation, construction, and improvement of the public buildings and facilities that the City owns and operates. Funding for building projects comes from a combination of capital funds and impact fees. Several building and facility projects within the current CIP list overlap and will be combined within the prioritized list in the Facilities Master Plan. Preliminary planning efforts for the reconstruction of Fire Stations #27 and #29 are anticipated to start this spring. Several facility improvements at the Silliman Center and Service Center are scheduled for implementation this year. It is anticipated that the Draft Five-Year CIP will include the active building and fire station projects, various technology and safety projects improvements identified from City staff, and the next round of high-priority projects identified in the Facilities Master Plan, such as improvements to the Service Center, improvements to Fire Station #28, and possibly a new Cultural Arts Center.
New equipment purchases primarily consist of new vehicles to support City staff.
Funding for new equipment primarily comes from capital funds. It is anticipated that the Five-Year CIP will include a handful of new public works and police vehicles, new police technology, and new safety equipment.
Studies consist of large-scale planning and engineering efforts that directly or indirectly impact capital assets. Funding for these types of studies primarily comes from Development Maintenance Fees. It is anticipated that the Five-Year CIP will include continuation of several active studies and/or the implementation of said studies.
Projects within the Five-Year CIP represent only those projects that can reasonably be substantially completed given time, funding, and resource constraints. Criteria for project prioritization will be evaluated using the following categories for each proposed project:
Public Safety / Regulatory Compliance - How well does the project address life safety risks, emergency response capacity, or regulatory requirements Infrastructure Condition / Asset Preservation - How well does the project rehabilitate or replace deteriorating infrastructure assets
Strategic Alliance with Council Goals - How well does the project support adopted strategic priorities or Council goals
Service Level Impact - How well does the project improve service delivery capacity or operational efficiency
Financial Readiness / Funding Availability - How well does the project have funding sources identified or secured
Community Benefit / Economic Impact - How well does the project enhance community quality of life or economic vitality
Environmental Sustainability - How well does the project improve climate resilience, energy efficiency, or environmental outcomes
Project Readiness - How well are the projects environmental review or design completion; how ready is the project for implementation In April, staff will present to Council a proposed prioritized list of projects to be included in the Five-Year CIP. After receiving feedback from Council, staff will present to Council a Draft Five-Year CIP at a Council meeting later this sping.
CENTRAL AVENUE OVERPASS PROJECT
Currently, the largest dollar CIP project is the Central Avenue Overpass Project (Overpass Project). The Overpass Project is for the planning, design and construction of four vehicular lanes, bike lanes, and sidewalks bridging over the railroad crossing on Central Avenue between Sycamore Street and Filbert Street. The necessity of the Overpass Project was originally to provide enhanced vehicular, bicycle and pedestrian safety, improve emergency response times, and eliminate conflicts between rail traffic and the public, and is currently envisioned in the City's General Plan (Action T-6.C).
The site of the Overpass Project is extremely challenging with difficult soil conditions, conflicting utilities requiring relocation, and the need for additional rights-of-way for construction. The Overpass Project is in the midst of final design plans and coordination with neighboring properties and utilities. The following summarizes the current estimated funding sources and amounts:
$16 million 2002 Measure B with Alameda County Transportation Commission (ACTC) $40 million 2014 Measure BB with ACTC
$0.6 million Congestion Management Agency Transportation Improvement Funding with ACTC
$3.4 million Dumbarton Transit Oriented Development Fees with City of Newark $8.3 million Traffic Impact Fees
$0.5 million Reimbursement from Union Pacific Railroad (unsecured) $10.2 million Reimbursements from Alameda County Water District, Union Sanitary District and other utilities (unsecured)
$79 million TOTAL
City Council approved a Project Funding Agreement with Alameda County Transportation Commission (ACTC) in 2013 which assumed, at that time, a total project cost of $20 million. The Project Funding Agreement was amended and updated multiple times with the latest version in 2024 obligating approximately $5.7 million in Measure B funding to reimburse the City for design and right-of-way efforts, and includes a project funding plan assuming approximately $59.9 million total project cost with $10.3 million Measure B plus $40.0 million Measure BB capped future funding for the construction phase. To-date, approximately $3.3 million has been submitted to ACTC for reimbursement of which approximately $2.94 million has been received.
Updated cost estimates prepared for the Overpass Project reflect significant increases in costs for right-of-way and easements needed for construction as well as construction management, inspection, and other administrative costs. The total cost is now estimated to be approximately $131 million (estimated in 2031 dollars) resulting in a funding shortfall of approximately $52 million depending on the construction cost index and actual date of construction start.
Staff and the Overpass Project consultants conducted a constructability and value engineering review as well as sought various alternative funding sources, such as Federal and State rail crossing reduction grants, but these sources fall far short of closing the funding gap. Preliminary discussions with ACTC staff confirmed that additional regional funding is not available, and that the City could request reallocating remaining Measures B and BB funding for the Overpass Project to other eligible transportation improvement projects. Alternative eligible projects from Measure B and BB funding could include, but not be limited to, signal interconnections, improvements along major roadways, transit projects, bike and/or
pedestrian pathways, and technologies that improve transportation. Reallocation of ACTC funding is subject to ACTC review and approval. In addition, alternative eligible projects from the $3.4 million collected Dumbarton Transit Oriented Development (TOD) Fees can include any project-wide TOD transportation improvements, and alternative eligible projects from the $8.3 million collected Traffic Impact Fees can include improvements to certain traffic intersections, transit station, and a transit station bike overcrossing identified in the associated Traffic Impact Fee Analysis.
A study by the City's traffic consultant, Fehr & Peers, was conducted in late 2025 to investigate whether the train-related gate-down times pose a delay to the traffic flow along Central Avenue, including impacts at the intersections on Central Avenue with Filbert Street, Morton Avenue and Sycamore Street. During a 7-day period, 154 passenger and 49 freight trains were documented with average gate-down times of 2.2 minutes and 2.6 minutes respectively, and maximum gate-down times of 4.4 and 7.4 minutes respectively. During the weekdays, most crossings occurred between 11 AM and 2 PM which do not coincide with the AM and PM peak vehicle commute hours.
During the weekend days, only passenger train crossings were observed and spread more evenly across the day. Analysis at the intersections showed minimal vehicular delays and queueing associated with train crossing events. The study concluded that the Overpass Project is not necessary based on existing vehicular operational results.
It should be noted, however, that long-term future rail traffic and conditions are unknown at this time.
CULTURAL ARTS CENTER
Currently, the second largest contemplated Draft Five-Year CIP project is the Cultural Arts Center. This project consists of the demolition of the existing Community Center, and its replacement with the planning, design and construction of a new Cultural Arts Center.
The Newark Community Center, located at 35501 Cedar Boulevard, was built in 1968 with nearly 14,000 square feet on a single-story building. What was once a community space for city activities and programs has now become a building with significant water intrusion and damage and is mostly unoccupiable to the public except for opportunities to rent out rooms for personal events and parties and the Newark Chamber of Commerce office. In the center of the building is a large courtyard that connects the Newark Community Center to the Newark Community Center Annex, which is presently used for a preschool childcare program.
The Facilities Master Plan recommends the Newark Community Center be replaced with a Cultural Arts Center. During the community engagement phase of preparing the Facilities Master Plan, input was collected to determine options for the size and associated amenities of the Cultural Arts Center. These include an 18,000 square-foot single-story building estimated to cost $37.0 million (in 2029 dollars) with a lobby/reception, community gallery, preschool classrooms, art classroom, staff support spaces, room for the Chamber of Commerce, divisible community room, and parking for 60-130 spaces; a 25,000 square feet single or two story building estimated to cost $53.2 million (in 2029 dollars) that additionally includes meeting rooms, a conference room, senior lounge, a consultation room, cafe and vending, and parking for 80-150 spaces; and a 32,000 square feet two-story building estimated to cost $67.7 million (in 2029 dollars) that additionally includes a dance studio, music room, arts/ceramics studio, and parking for 105-175 spaces.
If the Community Center building remains, the preventative maintenance costs contained in the Facilities Maintenance Plan are estimated to be approximately $3.1 million over the next 5 years followed by approximately $7.6 million over the following 20 years. This does not include unforeseen and on-going day-to-day maintenance as the facility is continuously aging nor does it include costs for roof repairs, mold remediation, and other associated repair costs.
NEXT STEPS
Staff anticipates utilizing excess revenues from Measure GG and Measure LL to help fund capital projects directly or through repayment of debt. Maximum borrowing capacity from Measure GG and Measure LL varies from approximately $56 million for a 15-year term to $63 million for a 17-year term. Annual debt obligation is estimated to be approximately $5.4 million. The borrowing capacity from these funding sources is not enough to fund both the shortfall of the Overpass Project and any of the options of the Cultural Arts Center Project. The following are options for Council consideration:
Option 1 (staff recommendation): Suspend the Overpass Project and work with ACTC to reallocate applicable funding to alternative transportation projects. In addition, refine funding analysis and options to pay for the Cultural Arts Center.
Option 2: Do not initiate the Cultural Arts Center Project; and use excess Measure GG and Measure LL revenues to fully pay for the Overpass Project.
Option 3: Suspend the Overpass Project and work with ACTC to reallocate applicable funding to alternative transportation projects; do not initiate the Cultural Arts Center Project; and direct staff to identify alternative projects, such as additional parks or facilities projects, that can be funded by the excess Measure GG and Measure LL revenues.
A Five-Year CIP City Council Work Session is planned for April to review and receive input on a draft list of prioritized projects followed by a presentation of the Draft Five-Year CIP to City Council later this spring. After Council reviews and provides direction on the Draft Five-Year CIP, staff will arrange for Planning Commission to review the Draft Five-Year CIP for conformance with the City's General Plan, and then have the Final Five-Year CIP be considered by City Council at the time of budget adoption in May or June.
FISCAL IMPACT
While this item does not authorize an immediate appropriation or expenditures, there may be significant fiscal impacts based on Council direction and future adoption of the 5-Year CIP. Staff will present detailed impacts as part of a future presentation once the Draft Five-Year CIP is ready for Council review.
STRATEGIC PRIORITY AREA
Foster a Safe and Healthy Community
Boost Financial Resilience and Excellence in Service Delivery Modernize Public Facilities and Infrastructure
REVIEW AND APPROVAL
Prepared by - Miki Tsubota, City Engineer
Reviewed by - Howard Young, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Presentation
Excerpt Parks Master Plan
Excerpt Facilities Master Plan
Five-Year Capital Improvement Plan:
Central Avenue Overpass and
Cultural Arts Center Projects
March 26, 2026
1 Purpose
2 • 5-Year Capital Improvement Plan Overview
• Council Feedback on Funding Projects
• Central Avenue Overpass
• Cultural Arts Center
• Next Steps
Capital Improvement Plan: Project Definition
3 What is a Capital Improvement Project?
• Project or significant study
• Needed
• Capitalized asset
• Reasonably anticipated to be completed
• Approved by City Council
Capital Improvement Plan: Guiding Documents
4 How do we
identify a
Project?
Capital Improvement Plan: Project Scoring
5 How are projects prioritized?
• Public Safety / Regulatory Compliance
• Infrastructure Condition / Asset Preservation
• Strategic Alliance with Council Goals
• Service Level Impact
• Financial Readiness / Funding Availability
• Community Benefit / Economic Impact
• Environmental Sustainability
• Project Readiness
Capital Improvement Plan: Funding
6 How are projects funded?
• Unrestricted ($ varies)
• Measure GG
• Measure LL
• Restricted ($ varies)
• Gas tax; Regional Funding; Measure BB
• Impact Fees
• Development Maintenance Fees
• Grants
• Debt (capacity of $56 million to $63 million)
Capital Improvement Plan: Project Types
7 What are the types of CIP Projects ?
• Infrastructure
• Parks
• Facilities
• New Equipment
• Studies
Capital Improvement Plan: Overview
What is a Five-Year Capital Improvement
Plan?
• Long-range planning and budgeting tool used to
identify, prioritize, and fund capital improvement
projects.
• It helps the City:
• Maintain and improve physical assets
• Align investments with community goals
• Ensure responsible financial planning and
transparency
• Regularly updated on a rolling basis 8
Capital Improvement Plan: Current Projects
9 Central Avenue Overpass
10 Project Highlights
• 4-Lane Bridge with bike lanes
and sidewalks over UPRR
• Purpose to enhance
circulation, safety, and
eliminate rail traffic conflicts
• Challenging site conditions
• Currently in design phase
Central Ave Overpass: Financial Status
11 • Available Funding: $79 M
• $16 M Measure B
• $40 M Measure BB
• $0.6 M Congestion Management Agency Transportation Improvement • $3.2 M Dumbarton Transit Oriented Development Fees
• $8.3 M Traffic Impact Fees
• $0.5 M Railroad Reimbursement
• $10.2 M Utility Reimbursements
• Estimated Project Cost: $131 M (in 2031 dollars)
• PROJECT SHORTFALL: $52 M
• Funding Agreement spent to-date: $3.46 M
• Reimbursed to-date: $2.94 M
Central Ave Overpass: Value Engineering
12 Areas of Project Review
• Bridge foundation design
• Bridge structural width
• Bridge structural length
• Utility relocations
Central Ave Overpass: Possible Eligible Projects
13 • $16M Measure B plus $40M Measure BB
• Possible eligible projects:
• Signal interconnection improvements
• Improvements along major roadways
• Transit projects
• Transportation improvement technology
• Subject to ACTC review and approval
Cultural Arts Center
14 Project Highlights
• Demolition and
reconstruction of the
Community Center
• Prioritized project in the
Facilities Master Plan
• Programming based on
extensive community
engagement
Cultural Arts Center: Options
15 Option A:
• 18,000 square feet, 1-story, $37.0 million
• Lobby, gallery, classrooms, staff support, Chamber of Commerce, community room
Option B:
• 25,000 square feet, 1 or 2-story, $53.2 million
• Option A plus meeting room, conference room, senior lounge, consultation room, café and vending.
Option C:
• 32,000 square feet, 2-story, $67.7 million
• Options A & B plus dance studio, music room, arts/ceramics studio Cultural Arts Center: Option A ($37 million)
16 Cultural Arts Center: Option B ($53.2 million)
17 Cultural Arts Center: Option C ($67.7) million)
18 Cultural Arts Center: Options
19 Summary
20 • Excited about new projects in the Five-Year CIP
• We have an option to borrow up to $63 million
• Overpass Project cost $131 million, and has a funding shortfall of $52 million
• Cultural Arts Center requires $37.0 million to $67.7 million Options
21 Option 1 (Staff Recommendation):
• Suspend Overpass Project and work to reallocate funds to other viable City projects • Refine funding analysis to pay for the Cultural Arts Center Option 2:
• Refine funding analysis to pay for the Overpass Project • No Cultural Arts Center project
Option 3:
• Suspend Overpass Project and work to reallocate funds to other viable City projects. • No Cultural Arts Center project.
• Refine funding analysis for alternative projects
Next Steps
22 • April - Council work session to review Draft Projects • May – Council review Draft 5-Year Capital Improvement Plan • May/June – Council adoption of 5-Year Capital Improvement Plan