Newark City Council
March 26, 2026

AGENDA
Thursday, March 26, 2026
7:00 P.M.

Michael K. Hannon, Mayor
Matthew Jorgens, Vice Mayor
Terrence Grindall, Council Member
Julie Del Catancio, Council Member
Eve Marie Little, Council Member
A. ROLL CALL
B. PRESENTATIONS
C. PUBLIC COMMENT
The public is invited to address the City Council on any item not listed on the agenda. Public Comments are generally limited to 5 minutes per speaker. Please note that State law prohibits the Council from acting on non-agenda items.

D. CONSENT CALENDAR
Consent Calendar items are considered to be routine and may be approved by one motion.

There will be no separate discussion on these items unless there is a request by a Council Member, a staff member, or a member of the public to remove an item for separate discussion and action.

1. Approval of Audited Demands

2. Approval of March 12, 2026, City Council Minutes

3. Adopt a resolution designating, by title, the City Manager, Assistant City Manager, and Finance Director as Authorized Agents and authorizing the California Governor’s Office of Emergency Services (Cal OES) Form 130 - Designation of Applicant’s Agent Resolution for Non-State Agencies

4. Adopt a resolution acknowledging receipt of a report made by the Fire Chief of the Alameda

4. Adopt a resolution acknowledging receipt of a report made by the Fire Chief of the Alameda County Fire Department regarding the inspection of certain occupancies required to perform annual inspections in such occupancies pursuant to sections 13146.2 And 13146.3 of the California Health and Safety Code

5. Mid-Year Budget Review and Adoption of a Resolution Amending the 2024–2026 Biennial Budget and Capital Improvement Plan for Fiscal Year 2025-26

6. Initiation of Fiscal Year 2026-27 Landscaping and Lighting Assessment District Proceedings and authorization to execute amendment No. 3 to the Contractual Services Agreement with Francisco & Associates for the Administration of the City’s Landscaping and Lighting Districts and other Special Financing District Administration Services E. PUBLIC HEARINGS
F. OTHER BUSINESS

1. Adopt a resolution authorizing an agreement with Macks Craic, Inc., dba Mack5 for Consulting Project Management Services in an amount of $4,398,229, for the Fire Stations #27 and #29 Replacement Project (CIP No. 1410)

2. Introduction of the Five-Year Capital Improvement Plan and request for direction on utilizing excess Measure GG and Measure LL funding with respect to the Central Avenue Overpass Project or the Cultural Arts Center Project
G. CITY MANAGER UPDATES
H. CITY COUNCIL MATTERS
City Council Members report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting. City Council Members may also announce upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.

I. CLOSED SESSION
J. ADJOURNMENT

MEETING INFORMATION
Members of the public may attend the meeting in person, watch online, or watch on Cable Channel 26. The ability to observe online or Cable Channel 26 is predicated on those technologies being available and functioning without technical difficulties. Should those platforms not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make those platforms unavailable, the City Council will proceed with business in person unless otherwise prohibited by law.

How to view the meeting remotely
How to view the meeting remotely
Livestream online at YouTube: https://www.youtube.com/@cityofnewark3077/streams. Copy/paste the YouTube URL into your browser if the link does not automatically open.

Cable Channel 26 - if the meeting does not broadcast live, please contact your service provider and request the City of Newark channel lineup.

Zoom will no longer be available for public participation unless required by Assembly Bill 2449. Should a Council Member or the Mayor attend the meeting via Zoom.com pursuant to Assembly Bill 2449, then the Webinar ID 812 8443 6426 will be activated.  The Mayor will make an announcement at the beginning of the meeting that the City will be allowing public comment via Zoom.  Raise your virtual hand to notify the City Clerk that you would like to speak during the item that you wish to speak on.

How to submit written Public Comment
Send an email to City Clerk by 3:00 p.m. the day of the meeting.  Please identify the agenda item number in the subject line of your email.  Emails will be compiled into one file and will be distributed to the City Council before the meeting. No question shall be asked of a council member, city staff, or an audience member except through the Mayor. No person shall interrupt the meeting. Any person who refuses to carry out instructions given by the Mayor for the purpose of maintaining order may be guilty of an infraction and may result in removal from the meeting.

Council Meeting Access/Materials
The agenda packet is available for review at Agendas and Minutes. The packet is typically posted to the City website the Friday before the meeting, but no later than 72 hours before the meeting. Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before this meeting, to a majority of the City Council, will be made available for public inspection at this meeting and will be made available for public inspection during regular business hours at the David W. Smith City Hall, 37101 Newark Boulevard, Newark CA.  Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person. Documents related to closed session items or are exempt from disclosure will not be made available for public inspection. For those persons who require special accommodations, please contact the [email protected] at least two days prior to the meeting at  City Clerk or 510-578-4266.

Certification of Meeting Notice and Agenda Posting
This notice and agenda were posted on the City’s website and at the City Hall bulletin board located at 37101 Newark Boulevard, Newark, CA, at least 72 hours prior to the meeting date, in accordance with the Ralph M. Brown Act.

Mission Statement
It is our mission to serve and partner with our community to continually enhance the quality of life of everyone in Newark.

Senior Staff Members
David J. Benoun
City Manager
Lenka Hovorka
Assistant City Manager
Kristopher J. Kokotaylo
City Attorney
Steven Turner
Community Development Director
Edwin Miranda
CIO/Information Technology Director
Krysten Lee
Finance Director
Brittney Frye
Human Resources Director
Jonathan Arguello
Police Chief
Howard Young
Public Works Director
Neetu Salwan
City Clerk
Ryan Nishimoto
ACFD Deputy Chief
Colleen Lettire
Communications and Public Engagement Manager
Roya Gonzalez
Recreation and Community Services Interim Director
Strategic Initiatives Manager
Item  D. 1.

DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM
SUBJECT    Approval of Audited Demands
Attachments
Audited Demands 02.26.26
Audited Demands 03.05.26

Item  D. 2.

DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM David Benoun, City Manager
SUBJECT    Approval of March 12, 2026, City Council Minutes Attachments
March 12, 2026, City Council Minutes
Thursday, March 12, 2026 Draft Minutes Page 1 of 5

CITY OF NEWARK

CITY COUNCIL MEETING
Council Chambers
37101 Newark Boulevard, Newark, CA 94560 | (510) 578-4266 | E-mail: [email protected]

DRAFT MINUTES
Thursday, March 12, 2026
7:00 P.M.

A. ROLL CALL
Mayor Hannon called the meeting to order at 7:02 p.m. Vice Mayor Jorgens, Council Members Grindall, Catancio, and Little were present.

B. PRESENTATIONS

1. Proclaiming March as American Red Cross Month 2026
Mayor Hannon presented the commendation to the American Red Cross representative Ian Servin.

2. Commending Branden Uyeda, Senior Lifeguard; Yesenia Sandoval, Senior Customer Service Representative; James "Isaac" Taylor, Lifeguard; and Shawnna McAvoy, Lifeguard Mayor Hannon presented the commendation to Senior Lifeguard Branden Uyeda, Senior Customer Service Representative Yesenia Sandoval, Lifeguard James "Isaac" Taylor, and Lifeguard Shawnna McAvoy.

4. Presentation on the Awards the City and City Staff received in 2025 City Manager Benoun highlighted the City of Newark staff’s awards and recognitions over the past year, noting achievements across departments and honors for excellence in leadership, innovation, finance, technology, and public safety. The presentation celebrated staff contributions and aimed to establish an annual tradition of recognizing employee success. The presentation is on file with the City Clerk.

3. Ohlone College Newark Campus Residential Projects Overview City Manager Benoun provided introductory remarks and project background.

City Attorney Kris Kokotaylo provided an overview of the application process and advised the Council to receive the information and refrain from making any decisions until the scheduled public hearing presentation.

President Charles Sasaki and Vice President Rena Finch from Ohlone College, along with Todd Chambers from Lewis Group of Companies, gave the presentation. The presentation is on file with the City Clerk.

No one from the audience requested to speak.

Thursday, March 12, 2026 Draft Minutes Page 2 of 5
Councilmembers asked clarifying questions and engaged in discussion regarding the Student Housing Project and market-rate housing.

C. PUBLIC COMMENT
No one from the audience requested to speak.

D. CONSENT CALENDAR
No one from the audience requested to speak.

Council Member Catancio moved, Vice Mayor Jorgens seconded, to approve Consent Calendar items D.1 to D.8, that the resolutions be numbered consecutively, and that reading of the titles suffice for adoption. The motion passed, 5 AYES.

1. Approval of Audited Demands

2. Approval of the February 26, 2026, City Council Minutes for the Closed Session, Special Meeting, and Regular Meeting

3. Adopt a resolution rejecting all bids for CIP Project No. 1289, Air Handler II at Silliman Aquatic Center
Resolution No. 11820

4. Adopt of a resolution authorizing the City Manager to execute a three-year renewal of the Esri Small Government Enterprise Agreement (SGEA) and approving a budget amendment for Fiscal Year 2025–26
Resolution No. 11821

5. Adopt a resolution authorizing the City Manager to approve a purchase order with GovConnection, Inc. in an amount not to exceed $470,000 and amend the 2024-2026 Biennial Budget and Capital Improvement Plan for Fiscal Year 2025-26 and FY 2026-27 to fund the purchase of replacement computers
Resolution No. 11822

6. Adopt a resolution approving plans and specifications; and award a construction contract to Adams Pool Solutions to replaster the Lazy River Pool at the Silliman Aquatics Center in the amount of $209,245 with an additional 25% construction contingency Resolution No. 11823

7. Adopt a resolution authorizing acceptance of the 2025-2026 First 5 Alameda County Measure C Early Care & Education Emergency Grant and amending the 2024-2026 Biennial Budget Resolution No. 11824
Thursday, March 12, 2026 Draft Minutes Page 3 of 5

8. Adopt a Resolution authorizing the City Manager to execute a second amendment the Contractual Services Agreement with 4Leaf, Inc. for additional Building Inspection Division plan review, field inspection, and miscellaneous support services and amending the 2024-2026 Biennial Budget and Capital Improvement Plan
Resolution No. 11825
E. PUBLIC HEARINGS
None.

F. OTHER BUSINESS
None.

G. CITY MANAGER UPDATES
City Manager Benoun announced:

1. Newark Gardens waitlist is open for individuals aged 62 years or older, as well as those aged 18 or older with a disability, from February 25 to March 18, 2026. Applications can be submitted between 9:00 a.m. and 5:00 p.m. at sahahomes.org/apply. Newark Gardens is located at 35300 Cedar Boulevard.

2. NMS PTSA & NMS Athletics Fundraiser supporting after-school sports, the Color Run, and Pancake Brunch is Saturday, March 21, 2026, from 9:00 a.m. to 12:00 p.m. at Newark Middle School, 6201 Lafayette Avenue.

3. Summer Recreation Positions Hiring Fair on Thursday, March 19, from 4:00 p.m. to 6:00 p.m. at Silliman Activity Center, 6800 Mowery Avenue, offering $18 per hour.

4. Budget & CIP Work Session is scheduled for Thursday, March 26, 2026.

H. CITY COUNCIL MATTERS

1. Adopt a resolution approving the reappointment of Rick Arellano, Sandra Arellano, and Olga Borjon to the Senior Advisory Committee for a two-year term
Resolution No. 11826
Council Members asked clarifying questions.

Vice Mayor Jorges moved, Council Member Catancio seconded, to reappoint Rick Arellano, Sandra Arellano, and Olga Borjon to the Senior Advisory Committee for a two-year term. The motion passed, 5 AYES.

Thursday, March 12, 2026 Draft Minutes Page 4 of 5

2. Adopt a resolution approving reappointment of Daniel Cardenas, Vinod Kumar, and Michael Marzano to the Measure GG/LL Oversight Committee for a four-year term Resolution No. 11827
Council Members asked clarifying questions.

Council Member Little moved, Council Member Catancio seconded, to reappoint Daniel Cardenas, Vinod Kumar, and Michael Marzano to the Measure GG/LL Oversight Committee for a four-year term. The motion passed, 5 AYES.

3. Update on the Public Art Committee Selection Process and Discussion on Increasing the Number of Committee Members
The Mayor proposed expanding the committee from five members—with one Newark high school student and two alternates—to ten members, including one non-voting Newark high school student for a one-year term, and no alternates. Meeting logistics and voting procedures were discussed and deemed feasible.

No members of the public requested to speak.

The Council agreed on the proposed structure, and ordinance amendments will be brought back for formal approval in April.

Council Member Catancio reported that the first annual Lunar New Year celebration drew approximately 1,200 attendees and thanked partners and colleagues for their support. She also noted participation in several community events and upcoming activities.

Vice Mayor Jorgens shared historical context about Newark’s first school, built in 1866 by local farmers and ranchers who raised $750. Located at Cedar and Newark Boulevard, the original Lincoln School served as both a school and community meeting place until 1945. While the building was preserved into the 1980s, it was later lost due to site consolidation, though some artifacts remain with the school district.

Council Member Little reported that the Yo-Yo Day event was highly successful and well attended, with participants of all ages enjoying interactive demonstrations and activities and noted interest in future youth programming.

Council Member Grindall commended Council Member Catancio for the well-organized Lunar New Year event and acknowledged Dr. Wahab’s contribution. He announced a town hall meeting on March 23 at 6:30 p.m. at the library, inviting residents to attend and engage. He also highlighted the upcoming Family Day at the Park, noting the Optimist Club’s sponsorship of the egg hunt as a longstanding tradition and the Newark Educational Foundation’s sponsorship of the Spring Showcase, which highlights student achievements.

Mayor Hannon announced upcoming activities, including an egg coloring contest and State of the City Address on April 18, encouraged community participation.

Thursday, March 12, 2026 Draft Minutes Page 5 of 5
I. CLOSED SESSION
None.

J. ADJOURNMENT
Mayor Hannon adjourned the meeting at 8:53 p.m.
_____________________________
Neetu Salwan, City Clerk
Item  D. 3.

DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM Michelle Villanueva, Senior Accountant
SUBJECT    Adopt a resolution designating, by title, the City Manager, Assistant City Manager, and Finance Director as Authorized Agents and authorizing the California Governor’s Office of Emergency Services (Cal OES) Form 130 - Designation of Applicant’s Agent Resolution for Non-State Agencies
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council adopt a resolution designating, by title, the City Manager, Assistant City Manager, and Finance Director as Authorized Agents for the City of Newark and approving the California Governor’s Office of Emergency Services (Cal OES) Form 130. This action is required to maintain the City’s eligibility to apply for and receive State and Federal disaster assistance funding.

BACKGROUND
California experienced severe winter storms which occurred from December 27, 2022 to January 31, 2023 and again from February 21, 2023 to July 10, 2023 in which Alameda County and cities within the County became eligible for Public Assistance (PA) under the disaster declarations FEMA-4683-DR-CA and FEMA-4699-DR-CA.

The City was eligible to receive assistance for damages from both disasters which occurred on a citywide basis.  Assistance funds are passed through Federal Emergency Management Agency (FEMA) to California Governor’s Office of Emergency Services (Cal OES), then to the City through the Disaster Grant Program.

Cal OES requires that specified City Officials be designated as Authorized Agents to act on the City’s behalf to engage with FEMA and the Governor’s Office of Emergency Services regarding grants applied for by the City of Newark. A Designation of Applicant’s Agent Resolution for Non-State Agencies (Cal OES Form 130) is required for the City to be eligible to receive State and/or Federal funding.  A resolution older than three years is invalid.  The last Designation of Applicant’s Agent was previously authorized on April 27, 2023, by Resolution 11498.

DISCUSSION/ANALYSIS
Staff has completed the Cal OES Form 130 - Designation of Applicant’s Agent Staff has completed the Cal OES Form 130 - Designation of Applicant’s Agent Resolution for Non-State Agencies to designate, by title, the City Manager, Assistant City Manager, and Finance Director as Authorized Agents. Designation by title allows the document to remain valid for three years if an Authorized Agent leaves the position and is replaced by another individual in the same title.  It is considered best practice to have a current Designation of Applicant's Agent Resolution on file with Cal OES in order to prevent any delays when requesting assistance.  This is a universal resolution and is effective for all open and future disasters up to three (3) years following the Council’s date of approval.  Federal disaster assistance funding is administered through the Federal Emergency Management Agency (FEMA) and the California Governor’s Office of Emergency Services (Cal OES). To access these funds, Cal OES requires a current Designation of Applicant’s Agent Resolution (Form 130) identifying authorized City representatives.

The proposed resolution designates the City Manager, Assistant City Manager, and Finance Director, by title, as Authorized Agents. Designation by title ensures continuity of authority and allows the resolution to remain valid for three years, even if personnel changes occur.

Maintaining a current designation is a best practice and ensures the City can respond promptly to disaster events without administrative delays in securing reimbursement funding.

FISCAL IMPACT
There is no direct fiscal impact associated with this action. However, maintaining an active designation is required for the City to access and receive reimbursement for eligible disaster-related costs through FEMA and Cal OES. Failure to maintain this authorization could delay or limit the City’s ability to recover costs associated with future emergency events.

STRATEGIC PRIORITY AREA
Foster a Safe and Healthy Community
Boost Financial Resilience and Excellence in Service Delivery REVIEW AND APPROVAL
Prepared by - Michelle Villanueva, Senior Accountant
Reviewed by - Gloria del Rosario, Deputy Finance Director Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Cal OES Resolution
Cal OES 130 - Designation of Applicant's Agent Resolution for Non-State Agencies RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWARK

DESIGNATING, BY TITLE, THE CITY MANAGER, ASSISTANT

CITY MANAGER, AND FINANCE DIRECTOR AS AUTHORIZED

AGENTS AND AUTHORIZES THE CALIFORNIA GOVERNOR'S
OFFICE OF EMERGENCY SERVICES (CAL OES) FORM 130 -
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NONSTATE AGENCIES WHEREAS, the City of Newark previously applied for and received Federal Emergency Management (FEMA) and California Governor's Office of Emergency Services (CALOES) reimbursement for costs incurred for emergency response services and for damages due to the severe winter storms from December 27, 2022 through January 31, 2023 and again from February 21, 2023 through July 10, 2023; and
WHEREAS, California Governor's Office of Emergency Services (Cal OES) requires that specified City Officials be designated as Authorized Agents to act on the City's behalf to engage with the Federal Emergency Management Agency (FEMA) and the Governor's Office of Emergency Services regarding grants applied for by the City of Newark; and WHEREAS, Staff has completed the Cal OES Form 130 - Designation of Applicant's Agent Resolution for Non-State Agencies to designate, by title, the City Manager, Assistant City Manager, and Finance Director as Authorized Agents; and WHEREAS, Designation by title allows the document to remain valid for three years if an Authorized Agent leaves the position and is replaced by another individual in the same title; and WHEREAS, This is a universal resolution and is effective for all open and future disasters up to three (3) years following the Council's date of approval.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark, that the City Council designates, by title, the City Manager, Assistant City Manager, and Finance Director as Authorized Agents and authorizes the California Governor's Office of Emergency Services (Cal OES) Form 130 - Designation of Applicant's Agent Resolution for Non-State Agencies.

STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Cal OES ID No: ______________________

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

FOR NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity (Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.

THAT the ________________________________________________, a public entity established under the laws of the State of California, (Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

Please check the appropriate box below:

This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.

This is a disaster specific resolution and is effective for only disaster number(s) ________________________ Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and correct copy of a (Name of Applicant)
Resolution passed and approved by the of the
(Governing Body) (Name of Applicant)
on the day of , 20 .
(Title)

(Signature)
Cal OES 130 (Rev.9/13)

STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted.

When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as follows:

Resolution Section:

Governing Body: This is the group responsible for appointing and approving the Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are two ways of completing this section:

1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position and is replaced by another individual in the same title. If “Titles Only” is the chosen method, this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency and does not require the Governing Body’s signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents, and a minimum of two or more approving board members need to be listed.

Certification Section:

Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self Certification.”
Cal OES 130 (Rev.9/13) Page 2
Item  D. 4.

DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM Ryan Nishimoto, ACFD Deputy Chief
SUBJECT    Adopt a resolution acknowledging receipt of a report made by the Fire Chief of the Alameda County Fire Department regarding the inspection of certain occupancies required to perform annual inspections in such occupancies pursuant to sections 13146.2 And 13146.3 of the California Health and Safety Code
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council, by resolution, expressly acknowledge the measure of compliance of the Alameda County Fire Department with Health and Safety Code Section 13146.2 and 13146.3 in the area encompassed by the City of Newark for Fiscal Year 2024-2025.

BACKGROUND
This informational report states the Alameda County Fire Department's compliance with the annual inspection requirements set forth in California Health and Safety Code Section 13146.2 and 13146.3. These sections require that every city fire department annually report to its administering authority, reporting the level of compliance on certain reports.

The annual report of these inspections includes every building within the City of Newark used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards. These occupancies fall under Groups E (Educational) and R (Residential R1 and R2) in the resolution. The Alameda County Fire Department personnel completed 31 inspections of educational Group E occupancies and 176 residential Group R occupancies during fiscal year 2024/2025. This represents a 100% compliance rate for Group E and 93% for Group R. A list of the inspections including dates is attached.

DISCUSSION/ANALYSIS
Alameda County Fire Department's compliance with the annual inspection requirements was 94% completed for fiscal year 2024/2025. The remaining 13 properties that were not inspected during the last fiscal year were inspected after July 2025.

FISCAL IMPACT
None. This report is for informational purposes only.

STRATEGIC PRIORITY AREA
Foster a Safe and Healthy Community
Further Economic Vitality and Housing for All

REVIEW AND APPROVAL
Prepared by - Ryan Nishimoto, ACFD Deputy Chief
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
SB 1205 Resolution
SB1205 FY24-25
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK, CALIFORNIA ACKNOWLEDGING RECEIPT OF A

REPORT MADE BY THE FIRE CHIEF OF THE ALAMEDA

COUNTY FIRE DEPARTMENT REGARDING THE

INSPECTION OF CERTAIN OCCUPANCIES REQUIRED TO

PERFORM ANNUAL INSPECTIONS IN SUCH
OCCUPANCIES PURSUANT TO SECTIONS 13146.2 AND
13146.3 OF THE CALIFORNIA HEALTH AND SAFETY
CODE.

WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018 and became effective on September 27, 2018; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments, including the Alameda County Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and
WHEREAS, California Health & Safety Code Section 13146.2 requires all fire departments, including the Alameda County Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the City Council of the City of Newark intends this Resolution to fulfill the requirements of the California Health & Safety Code regarding acknowledgement of the Alameda County Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark hereby expressly acknowledges the measure of compliance of the Alameda County Fire Department with California Health and Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the City of Newark, as follows:

A. EDUCATIONAL GROUP E OCCUPANCIES
Educational Group E occupancies are generally those public and private schools used by more than six persons at any one time for education purposes through the 12th grade. Within the City of Newark, at the time the inspections were assigned there lied 31 known E occupancies, buildings structures, and/or facilities.

During fiscal year 2024/2025, the Alameda County Fire Department completed the annual inspections of 31 Group E occupancies, buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period.

B. RESIDENTIAL GROUP R OCCUPANCIES:

Residential Group R occupancies, for the purposes of this resolution, are generally those occupancies containing sleeping units, and include hotels, motels, and apartments (three units or more). Within the City of Newark, at the time the inspections were assigned there lied 189 known R-1 and R-2 (and their sub-categories) occupancies of this nature.

During fiscal year 2024/2025, the Alameda County Fire Department completed the annual inspection of 176 Group R occupancies, buildings, structures and/or facilities. This is a compliance rate of 93% for this reporting period. It should be noted that the remaining 13 properties have subsequently been inspected. Those properties are listed on the report with an *.

Newark SB1205 FY 24-25
Occupant Street Number Street Name Street Type Inspection Date R2 36845 Ash Street 11/30/2024
R2 36863 Ash Street 9/15/2024
R2 36883 Ash Street 11/30/2024
R2 37186 Ash Street 11/30/2024
R2 37212 Ash Street 11/30/2024
R2 37230 Ash Street 11/30/2024
R2 37240 Ash Street 11/30/2024
R2 37257 Ash Street 8/2/2024
R2 37278 Ash Street 11/30/2024
R2 37279-83 A-D Ash Street 11/30/2024
R2 6309 Baine Avenue 11/30/2024
R2 6327 Baine Avenue 11/30/2024
R2 6345 Baine Avenue 11/30/2024
R2 6361 Baine Avenue 11/30/2024
R2 6377 Baine Avenue 11/30/2024
R2 6393 Baine Avenue 11/30/2024
R2 6401 Baine Avenue 11/30/2024
R2 6411 Baine Avenue 11/30/2024
R2 6437 Baine Avenue 11/30/2024
R2 6453 Baine Avenue 11/30/2024
Doubletree by Hilton (Newark/Fremont) 39900 Balentine Drive 5/1/2025 R2 35731 Bettencourt Street 6/14/2025
R2 35750 Bettencourt Street 5/16/2025
Lincoln Elementary School 36111 Bettencourt Street 3/13/2025 Lincoln Childcare 36111 Bettencourt Street 3/13/2025
Little Flowers Montessorri 37815 Birch Street 4/10/2025 Birch Grove Intermediate (3rd-5th) 37490 Bitch Street 4/3/2025 Birch Grove Childcare 37490 Bitch Street 4/3/2025
Birch Grove EBAC 37490 Bitch Street 4/3/2025
Kennedy Elementary School 35430 Blackburn Drive 3/13/2025 Kennedy Childcare 35430 Blackburn Drive 3/13/2025
R2 6200 Buena Vista Drive 8/7/2024
E-Z 8 in Newark 5555 Cedar Court 12/30/2024
R2 6054 Cedar Boulevard 9/5/2024
R2 6168 Cedar Boulevard 11/22/2024
Newark Community Center Preschool 35501 Cedar Boulevard 4/10/2025 Montessori School of Newark 35660 Cedar Avenue 4/8/2025 Bridgepoint High School 35753 Cedar Boulevard 4/4/2025
Newark Adult School 35777 Cedar Boulevard 4/4/2025
R2 37177 Cedar Boulevard 11/30/2024
R2 37203 Cedar Boulevard 8/2/2024
R2 37221 Cedar Boulevard 11/30/2024
R2 37235 Cedar Boulevard 5/16/2025
Kings Kids Preschool 38325 Cedar Boulevard 4/10/2025
Chase (Newark) Suites 39150 Cedar Boulevard 5/1/2025
1 Newark SB1205 FY 24-25
Occupant Street Number Street Name Street Type Inspection Date Homewood Suites 39270 Cedar Boulevard 5/1/2025
Newark Memorial High School 39375 Cedar Boulevard 4/9/2025 Challenger Pre-School 39600 Cedar Avenue 4/8/2025
Young Champions (A &B) 39766 Cedar Boulevard 4/10/2025
R2 39821-39887 Cedar Avenue 12/2/2024
Coyote Hills Elementary 36270 Cherry Street 1/2/2025
Coyote Hills Kidango 36270 Cherry Street 1/2/2025
Coyote Hills EBAC 36270 Cherry Street 1/2/2025
R2 36705 Cherry Street 8/19/2025*
R2 36873 Cherry Street 8/19/2025*
New Horizons 37053 Cherry Street 4/5/2025
R2 37075 Cherry Street 11/30/2024
R2 37248 Cherry Street 8/19/2025*
R2 37266 Cherry Street 8/19/2025*
R2 37288 Cherry Street 8/7/2024
R2 37387 Cherry Street 8/7/2024
R2 37393 Cherry Street 12/2/2024
R2 37401 Cherry Street 2/22/2025
R2 37409 Cherry Street 12/2/2024
R2 37451 Cherry Street 3/10/2025
R2 37453 Cherry Street 2/22/2025
R2 37461 Cherry Street 7/12/2025*
R2 37475 Cherry Street 2/10/2025
Stellar Academy For Dyslexics 39399 Cherry Street 4/4/2025 R2 36802-36976 Cherry Street 11/30/2024
R2 6544 Clark Avenue 3/10/2025
R2 6564 Clark Avenue 3/2/2025
Newark Residence Inn 35466 Dumbarton Court 4/8/2025
Challenger Elementary/Middle School 35487 Dumbarton Avenue 4/8/2025 R2 36864 Elm Street 5/16/2025
R2 36871 Elm Street 3/2/2025
R2 36967 Elm Street 2/10/2025
R2 37024 Elm Street 3/2/2025
R2 37087 Elm Street 3/10/2025
R2 37093 Elm Street 3/2/2025
R2 37122 Elm Street 3/10/2025
R2 37127 Elm Street 3/10/2025
R2 37144 Elm Street 3/2/2025
R2 37149 Elm Street 6/7/2025
R2 37166 Elm Street 6/14/2025
R2 37183 Elm Street 6/7/2025
R2 37188 Elm Street 6/7/2025
R2 37202 Elm Street 6/7/2025
R2 37217 Elm Street 6/7/2025
R2 37331 Elm Street 6/14/2025
2 Newark SB1205 FY 24-25
Occupant Street Number Street Name Street Type Inspection Date R2 37332 Elm Street 6/7/2025
R2 37344 Elm Street 6/7/2025
R2 37362 Elm Street 6/7/2025
R2 37367 Elm Street 6/7/2025
Diversity Childrens Center 37371 Filbert Street 4/10/2025 Aloft Silicon Valley 8200 Gateway Boulevard 4/8/2025
R2 6537 Graham Avenue 9/15/2024
R2 6561 Graham Avenue 5/17/2025
R2 6585 Graham Avenue 6/14/2025
R2 6623 Graham Avenue 8/2/2024
R2 6671 Graham Avenue 9/15/2024
R2 6737 Graham Avenue 8/2/2024
R2 6749 Graham Avenue 3/10/2025
R2 6761 Graham Avenue 6/7/2025
R2 6773 Graham Avenue 12/2/2024
R2 35621 Haley Street 8/2/2024
Little Flowers Learning Center/ Montessori 5801 Jarvis Avenue 4/4/2025 Newark Junior High School 6201 Lafayette Avenue 4/4/2025 R2 36959 Locust Street 9/15/2024
R2 37022 Locust Street 9/15/2024
R2 37029 Locust Street 9/15/2024
R2 37030 Locust Street 9/15/2024
R2 37038 Locust Street 9/15/2024
R2 37054 Locust Street 9/15/2024
R2 37073 Locust Street 9/15/2024
R2 37111 Locust Street 9/15/2024
R2 37125 Locust Street 7/15/2024
R2 37157 Locust Street 12/2/2024
R2 37339 Locust Street 12/2/2024
R2 37352 Locust Street 8/19/2025*
R2 37376 Locust Street 12/2/2024
R2 37007 Magnolia Street 8/19/2025*
R2 37054 Magnolia Street 12/2/2024
R2 37088 Magnolia Street 8/19/2025*
R2 37220 Magnolia Street 11/30/2024
R2 37232 Magnolia Street 8/19/2025*
R2 37015-91 Magnolia Street 9/15/2024
Comfort Inn & Suites 5977 Mowry Avenue 3/13/2025
R2 36834 Mulberry Street 2/10/2025
R2 36920 Mulberry Street 3/2/2025
R2 36976 Mulberry Street 3/10/2025
R2 37039 Mulberry Street 3/2/2025
R2 37040 Mulberry Street 3/2/2025
R2 37055 Mulberry Street 9/15/2024
R2 37086 Mulberry Street 6/14/2025
3 Newark SB1205 FY 24-25
Occupant Street Number Street Name Street Type Inspection Date R2 36874-78 Mulberry Street 2/10/2025
Courtyard Newark Silicon Valley 34905 Newark Boulevard 12/27/2024 R2 35457 Newark Boulevard 1/29/2025
R2 35481 Newark Boulevard 7/2/2024
R2 35493 Newark Boulevard 9/15/2024
R2 35511 Newark Boulevard 11/27/2024
R2 35533 Newark Boulevard 11/29/2024
R2 35559 Newark Boulevard 9/15/2024
R2 35571 Newark Boulevard 2/2/2025
R2 35607 Newark Boulevard 2/11/2025
R2 35635 Newark Boulevard 4/16/2025
R2 35657 Newark Boulevard 11/22/2024
R2 35679 Newark Boulevard 1/29/2025
R2 36880 Newark Boulevard 5/16/2025
Safari Kids 5700 Newpark Mall Road 4/8/2025
Staybridge Suites 6000 Newpark Mall Road 5/1/2025
Springhill Suites 6098 Newpark Mall Road 12/27/2024
R2 37124 Oak Street 7/15/2024
R2 37150 Oak Street 7/15/2024
R2 37168 Oak Street 7/15/2024
R2 37184 Oak Street 7/15/2024
R2 37208 Oak Street 7/15/2024
R2 37236 Oak Street 7/15/2024
R2 37242 Oak Street 7/15/2024
R2 37250 Oak Street 12/2/2024
R2 37273 Oak Street 12/2/2024
R2 37342 Oak Street 12/2/2024
R2 37359 Oak Street 12/2/2024
R2 37366 Oak Street 12/2/2024
R2 36839 Olive Street 3/2/2025
R2 36927 Olive Street 3/2/2025
R2 36954 Olive Street 3/2/2025
R2 37173 Olive Street 12/2/2024
R2 37191 Olive Street 6/7/2025
R2 37221 Olive Street 3/2/2025
R2 37069-73 Olive Street 3/2/2025
R2 5307-5317 Port Sailwood Drive 6/5/2024
Birch Grove Primary (TK-2nd) 6071 Smith Avenue 3/12/2025 Schilling Elementary School 36901 Spruce Street 4/3/2025 Schilling Kidango 36901 Spruce Street 4/3/2025
R2 37034 Spruce Street 12/2/2024
R2 37082 Spruce Street 12/2/2024
R2 37088 Spruce Street 6/14/2025
R2 37120 Spruce Street 6/14/2025
R2 37148 Spruce Street 6/7/2025
4 Newark SB1205 FY 24-25
Occupant Street Number Street Name Street Type Inspection Date R2 37188 Spruce Street 6/14/2025
R2 5318 St Mark Avenue 8/8/2025*
R2 5366 St Mark Avenue 8/8/2025*
R2 5424 St Mark Avenue 8/8/2025*
R2 5464 St Mark Avenue 8/8/2025*
R2 36777 Sycamore Street 11/30/2024
R2 36835 Sycamore Street 3/10/2025
R2 36843 Sycamore Street 2/10/2025
R2 36851 Sycamore Street 2/10/2025
R2 36857 Sycamore Street 2/10/2025
R2 36867 Sycamore Street 2/10/2025
R2 36875 Sycamore Street 3/10/2025
R2 37171 Sycamore Street 2/2/2025
St Edwards Catholic School 5788 Thornton Avenue 4/8/2025 R2 7881 Thornton Avenue 2/10/2025
R2 36968 Walnut Street 2/10/2025
R2 37012 Walnut Street 3/10/2025
R2 37024 Walnut Street 3/10/2025
R2 37027 Walnut Street 2/10/2025
R2 37036 Walnut Street 3/10/2025
R2 37043 Walnut Street 3/10/2025
R2 37046 Walnut Street 3/10/2025
R2 37051 Walnut Street 5/16/2025
R2 37054 Walnut Street 2/10/2025
R2 37059 Walnut Street 5/17/2025
R2 37080 Walnut Street 5/16/2025
R2 37085 Walnut Street 5/16/2025
R2 37151 Walnut Street 5/16/2025
R2 37152 Walnut Street 2/10/2025
R2 37157 Walnut Street 5/16/2025
R2 37160 Walnut Street 6/14/2025
R2 37187 Walnut Street 8/2/2024
R2 37196 Walnut Street 6/14/2025
R2 37228 Walnut Street 4/21/2025
R2 37243 Walnut Street 6/14/2025
R2 37244 Walnut Street 5/16/2025
R2 37355 Walnut Street 6/14/2025
R2 7629 Wells Avenue 11/30/2024
R2 7881 Wells Avenue 11/30/2024
R2 7475-91 Wells Avenue 2/10/2025
5 Item  D. 5.

DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM Krysten Lee, Finance Director
SUBJECT    Mid-Year Budget Review and Adoption of a Resolution Amending the 2024–2026 Biennial Budget and Capital Improvement Plan for Fiscal Year 2025-26 SUMMARY AND RECOMMENDATION
As part of the City’s mid-year budget review, staff evaluates financial trends, operational adjustments, and emerging fiscal needs. This report analyzes the unaudited General Fund based on second-quarter actuals (July 1–December 31, 2025) and compares projected year-end results to the Amended Budget and prior fiscal year.

The following table shows the City’s General Fund revenues, expenditures, and overall results for FY 2024-25 actuals and the FY 2025-26 projections:

Key Revenue Adjustments:
$1,783,000 – Increase in Transient Occupancy Tax (TOT) revenue reflecting the voter-approved rate increase from 10% to 14%
$1,000,000 – Increase in investment earnings due to higher-than-anticipated cash balances which generate greater earnings
Key Expenditure Adjustments:
$464,000 increase in pension costs (CalPERS UAL and normal cost) $105,000 increase to Alameda County Fire services contract $211,000 add debt service (principal and interest) for the Energy Efficiency Loan (for Solar Panels) $225,000 increase in bank and credit card fees due to higher transaction volumes $175,000 add appropriation to reflect budget true-up for previously approved Management Analyst position
$80,000 increase in utilities expense
Measure B / Transportation Funds:
$394,000 increase in Fund 281 (Local Streets & Roads) for contractual services $182,000 increase in Fund 282 (Bike and Pedestrian) for contractual services $232,000 increase in Fund 283 (Paratransit) for contractual services Capital and Other Funds:
$1,500,000 increase in Fund 284 (Measure BB) for reappropriation of CIPA10006.FY2025 (Street Slurry Seal Program)
$254,004 increase in Fund 610 (Capital Improvement Fund) per approved budget amendment $450,000 increase in Fund 622 (Traffic Impact Fees) to support eligible capital project expenditures (subject to confirmation of prior authorization)
Other minor amendments and associated details are in the attachment, Exhibit A.

Staff recommends that the City Council adopt a Resolution amending the 2024–2026 Biennial Budget and Capital Improvement Plan for Fiscal Year 2025-26 to incorporate the proposed adjustments detailed in Exhibit A.

BACKGROUND
The City Council adopted the 2024–2026 Biennial Budget and Capital Improvement Plan on June 27, 2024 (Resolution No. 11665). Budget amendments are made as needed throughout the fiscal year.

The mid-year review updates the City’s financial position based on:

1.Audited FY 2024–25 financial statements (presented January 22, 2025)

2. Unaudited financial data through second quarter FY 2025–26

3. Updated year-end projections based on current economic conditions

DISCUSSION/ANALYSIS
FY 2025-26 is the second year of the City's biennial budget cycle.  As part of the mid-year review process, a number of amendments are proposed to align budgeted revenues and expenditures with the latest financial data and economic trends. These amendments reflect changes identified since adoption of the Biennial Budget in June 2024.

Economic Indicators
Inflation continues to moderate, with the U.S. rate at 2.4% for the 12-month period ending January 2026, down from 2.7% in prior months. Price pressures have eased across key categories, with underlying inflation at its lowest level in nearly four years. Recent relief has been driven largely by declining energy costs, while shelter-related inflation continues to gradually moderate.

The Consumer Price Index (CPI) reflects slower growth across most categories. Food prices increased

2.9% over the past year (down from 3.1%), with grocery prices rising 2.1% and dining costs 4.5%. While energy prices declined, with gasoline down 3.2% in January and the broader energy index decreasing

1.5% for the month, gasoline costs have recently increased in the wake of political tensions.

The U.S. economy grew at an annualized rate of 2.2% in 2025, compared to 2.8% in 2024, supported by consumer spending and business investment. Growth was partially offset by a temporary federal government shutdown and reduced exports. While economic activity slowed in late 2025, the outlook for 2026 remains uncertain, with expectations of moderate growth.

Locally, Newark continues to demonstrate strong economic fundamentals. According to the most recent U.S. Census Bureau data, the City’s median household income is approximately $164,909, exceeding both Alameda County ($137,697) and national levels.

Unemployment remains relatively stable, with rates of approximately 4.1% nationally, 4.4% statewide, and 4.1% regionally as of late 2025.

Housing values remain elevated, with Newark’s median home price at approximately $1.21 million in 2025. While prices declined modestly from the prior year, values remain significantly above pre-pandemic levels and continue to exceed both Alameda County and statewide averages.

General Fund: Operating Revenues
The FY 2025-26 mid-year report includes projections for all General Fund revenue sources. Overall, projected General Fund revenues for FY 2025-26 total $91.3 million, reflecting a 4.3% increase over the Amended Budget and 4.9% decrease over FY 2024-25 which will be explained further below.

The following table provides FY 2025-26 year-end revenue comparisons with the FY 2025-26 Amended Budget and FY 2024-25 Actuals.

Property Taxes
Property tax, the General Fund's largest revenue source, is projected to be $34.8 million, reflecting a

2.4% growth ($0.8 million) over the prior year but slightly below the amended budget. Growth is attributed to higher assessed values and new development.

Property tax revenue is generally the most stable source of revenue due to a combination of higher assessed valuations on properties due to ownership changes and annual inflation adjustments allowed under Proposition 13. Under Proposition 13, the annual real estate tax on a parcel of property is limited to 1% of its assessed value. This assessed value may be increased only by a maximum of 2% per year until the property has a change of ownership. Increases in assessed values are often related to changes in ownership and new development.

According to the Alameda County Assessor, Newark’s FY 2024-25 assessed valuation increased by

5.65% over the prior year, exceeding the countywide growth of 5%.  Property tax revenues typically lag transactions by 12-19 months, with major distributions received in December, March, and April.

Sales Tax
Sales tax, accounting for the General Fund's second-largest revenue source, is projected to be $24 million (Bradley-Burns State Sales Tax is $16.1 million and Measure GG is $7.9 million) for FY 2024-25.

This projection was provided by the City’s sales tax consultant HdL, based on current trends and economic information and is in line with the budgeted amount.  Compared to FY 2024-25, the total projected sales tax is $5.1 million less due to significant one-time receipts recorded during FY 2024-25.

Transient Occupancy Tax (TOT)
The City has eleven hotels (ALoft Silicon Valley, Chase Suites, Wyndham Garden, Courtyard by Marriott, DoubleTree Hilton, E-Z8 Motel, Homewood Suites Hilton, Newark Residence Inn by Marriott, Staybridge Suites, SpringHill Suites by Marriott, and Hyatt Place Newark). The most recent average occupancy rate is 68.9%, which is slightly under the 70% average occupancy rate for the same time period last year.

On November 5, 2024, Newark voters approved Measure LL with 80.44% support, increasing the City’s TOT rate from 10% to 14%, effective January 1, 2025.  With a full year of the increased 14% rate, the projected TOT revenue is $7.18 million, reflecting almost an increase of $1.8 million over the Amended Budget and $0.9 million increase over the prior year.

Staff recommends amending the TOT revenue with an increase of $1.8 million to project $7.2 million for FY 2025-26.

Utility Users Tax (UUT)
The City of Newark imposes a UUT on the use of cable, electric, gas, wired telecom, and wireless telecom services at a rate of 3.25%, and is projected to be $4.7 million at the end of FY 2025-26, which is line with the budget.  UUT generates about 5.1% of the General Fund revenues.

Licenses, Permits, and Fees
Total Licenses, Permits, and Fees revenue is projected at $13.3 million by FY 2025–26 year-end, exceeding the $12.8 million amended budget but slightly below the $13.9 million in FY 2024–25.

This category is comprised of three primary components:

Franchise Fees ($5.2 million): Modestly below the $5.3 million budget and generally flat compared to the prior year. Revenues are derived from utility providers for use of public rights-of-way and are collected unevenly throughout the fiscal year, making mid-year estimates less predictive of final totals.

Licenses, Permits, and Fees – Core ($4.7 million): Includes zoning review, code enforcement, and building/encroachment permits. Revenue is above the $4.0 million budget and consistent with prior-year levels, reflecting stable development and enforcement activity.

Recreation Fees ($2.2 million): Slightly below both budget and prior year due to lower-than-expected activity levels, particularly at the Silliman Aquatic Center. Seasonal increases are anticipated during spring and summer programming.

Overall, performance remains stable, with modest softness in recreation revenues offset by stronger-than-budgeted permit activity.

Investment Income
Investment income reflects the second highest growth in general fund revenue compared to the Amended Budget.  While interest rates have gradually declined in recent quarters, higher cash balances (which generate additional income) have helped to offset the impact.

Year-over-year comparisons show:

First Quarter Average Interest Rates: 4.33% (FY 2025-26) vs. 5.38% (FY 2024-25) Second Quarter Average Interest Rates: 4.15% (FY 2025-26) vs. 4.80% (FY 2024-25) The year-over-year decrease compared to FY 2024–25 is primarily attributable to one-time revenues received in the prior year and does not reflect a structural decline in ongoing revenues.

Despite declining rates, higher cash balances from prior fiscal years interest earnings continue to generate solid investment income in the City’s Local Agency Investment Fund (LAIF) and California Asset Management Program (CAMP).  As a result, FY 2025-26 investment income is projected to be $4.1 million, which is $1 million higher than the current budget of $3.1 million but $1.2 million lower than the $5.3 million earned during FY 2024-25.

Staff recommends increasing investment earnings by $1 million.

General Fund: Expenditures (Appropriations)
The following table provides second-quarter actual expenditure comparisons and compares the FY 2024-25 actual results with the FY 2025-26 Amended Budget and Staff's FY 2025-26 mid-year estimate for year-end.

The General Fund expenditures for FY 2025-26 are projected to be $86.3 million at the end of the fiscal year, which is $1.8 million less than the Amended Budget and $7.1 million higher than FY 2024-25.

Personnel expenditures are projected to be higher than the Amended Budget by $0.92 million and higher than FY 2024-25 by $4.7 million:

Salary costs are projected to be slightly under budget by $0.2 million but $2.1 million over FY 2024-25 to reflect the cost-of-living increase and more filled positions during FY 2025-26 than in FY 2024-25.

Benefit costs, while down compared to amended budget by $0.7 million, are also higher by $0.5 million compared to the prior year, reflecting contractual increases.

Pension costs, projected to be $13.9 million for FY 2025-26, are $1.7 million higher than the Amended Budget and $2.2 million higher than FY 2024-25. The projection accounts for having more positions filled in the current year, as well as an increase in the Unfunded Accrued Liability (UAL) pension payment compared to the previous fiscal year.

The increase in personnel costs is primarily driven by improved staffing levels, negotiated cost-of-living adjustments, and higher pension contributions.

FY 2025-26 Non-Personnel Expenditures which are projected to be $21.0 million are $3.8 million lower than the Amended budget and higher than FY 2024-25 by $1.0 million, based on encumbrances and actual expenditures at this time.

The Alameda County Fire contract is projected to be $1.0 million higher than the Amended Budget due to contractual increases and also $1.2 million higher than FY 2024-25.

It should also be noted that excess Measure GG funds over debt service have been earmarked as assigned fund balance and is not available to fund operating expenditures.  Similarly, the additional 4% increase in TOT resulting from the passage of Measure LL, is set aside for new debt funding in the near future.

Capital Improvement Projects
Alameda County Transportation Commission (ACTC) Measure B funds are required to be programmed and expended within the fiscal year, with any unallocated balance returned to ACTC. To optimize use of available funding, active capital projects previously supported by other sources are being aligned with eligible Measure B funding:

Fund 281 – Measure B Local Streets and Roads
CIPA10007.FY2026 Curb, Gutter, and Sidewalk
CIPA10001.FY2026 Citywide Accessible Pedestrian Ramps
Staff recommends appropriating the remaining fund balance of $475,000 to support these projects.

Fund 282 – Measure B Bike and Pedestrian
CIPA10001.FY2026 Citywide Accessible Pedestrian Ramps
Staff recommends appropriating the remaining fund balance of $230,000 to support this project.

Fund 283 – Measure B Paratransit
CIPA10001.FY2026 Citywide Accessible Pedestrian Ramps
Staff recommends appropriating the remaining fund balance of $95,000 to support this project.

In addition, ACTC Measure BB Local Streets and Roads (Fund 284) is supporting the CIPA10006.FY2025 Street Slurry Seal Program, originally approved during the FY 2024–25 Mid-Year (Resolution No. 11734) for $1.5 million. As project timing has shifted into FY 2025–26, staff recommends re-appropriating $1.5 million in FY 2025–26 to align with the current implementation schedule.

The Silliman Activity Pool Re-plastering Project (Project No. 1114), previously approved under the FY 2022–2024 Biennial Budget and CIP (Resolution No. 11613) in the Capital Improvement Fund (Fund 610), is now moving forward in FY 2025–26. Staff recommends appropriating $254,064 in the current budget to support project delivery.

The Traffic Congestion Improvement (Proposition 42) Fund (Fund 213) currently has an available balance of approximately $235,000. Eligible costs from the Traffic Signal Interconnect Project totaling $44,224 can be applied to this fund, allowing Gas Tax funds (Fund 201) to be preserved for other priorities. Staff recommends appropriating $44,500 from Fund 213 to support this project.

Overall, these adjustments align available funding sources with current project schedules and eligibility Overall, these adjustments align available funding sources with current project schedules and eligibility requirements, while maximizing use of restricted funds and preserving flexibility in other funding sources.

General Fund Reserves and Unallocated Fund Balance
As of the end of FY 2024-25, the General Fund Unassigned Fund Balance was $44.8 million, of which $23.6 million represents Emergency and Fiscal Reserves to be maintained as 30% of prior year General Fund Operating Expenditures.  The $21.1 million balance remaining in the General Fund Unassigned Fund Balance includes a $6.1 million set-aside for cash-flow purposes, $10 million earmarked for the capital projects, $1 million funding for the Broadband project, and $1 million TOT set-aside which represents the additional 4% earned from increasing the TOT rate and is designated for future debt funding.  It should be noted that the Pension and OPEB Reserve fund is not included in General Fund Unassigned Fund Balance.

Based on current CIP projects planned for the near future, Staff is recommending the transfer of $10.0 million from General Fund Unallocated Fund balance to the Capital Improvement Fund.

City Cash and Investments
Through the close of January 2026, the City maintained the following Cash and Investments:
$83,629,710 – CAMP Liquid (3.85% Yield)
$30,000,000 – CAMP Term, 12/23/25 Maturity (3.74% Yield) $25,000,000 – CAMP Term, 11/13/25 Maturity (3.86% Yield) $52,184,131 – LAIF (3.93% Yield)
$16,389,276 – US Bank checking (.005% Yield)
$207,203,117 – TOTAL
On December 24, 2025, Staff transferred $10 million in excess cash from its US Bank checking account to the higher-yielding CAMP investment portfolio.  The City has sufficient cash to meet its expenditures requirements for the next six months.

Summary
The City's total revenues for FY 2025-26 are projected to be higher than the FY 2025-26 Amended Budget but lower than FY 2024-25. Projected expenditures are currently under budgeted amounts at this time given the pace of spending for materials, supplies and contractual services but higher than the previous year.  In summary, the total projected year-end General Fund revenues are $91.3 million, and projected expenditures are $86.3 million. For FY 2025-26, staff estimates a year-end deficit of approximately $0.2 million in the General Fund after transfers and set asides for excess Measure GG and the increased TOT revenue resulting from the passage of Measure LL.  This $0.2 million deficit is lower than the $3.4 million deficit per the Amended Budget and lower than FY 2024-25 surplus.

FISCAL IMPACT
The recommended amendments included in the mid-year review increase or decrease the Fiscal Year 2025-26 budgeted revenues, appropriations, and available resources of various funds as presented in Exhibit A.

STRATEGIC PRIORITY AREA
Boost Financial Resilience and Excellence in Service Delivery

REVIEW AND APPROVAL
Prepared by - Gloria del Rosario, Deputy Finance Director Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
2025--26 Mid Year Resolution
2025-26 Mid Year Exhibit A
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK AMENDING THE 2024-2026 BIENNIAL BUDGET

AND CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR
2025-26
WHEREAS, the 2024-2026 Biennial Budget and Capital Improvement Plan was adopted by the City Council via Resolution No. 11,665 on June 27, 2024; and WHEREAS, as part of the mid-year budget review for Fiscal Year 2025-26, staff has identified and proposed changes to the budget since the original adoption by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the certain document entitled "2024-2026 Biennial Budget and Capital Improvement Plan of the City of Newark" adopted by Resolution No. 11,665 on June 27, 2024, and subsequently amended by resolutions, is hereby amended as set forth in Exhibit A attached.

Exhibit A
FY 2025-26 Mid-Year Amendments

FUND DEPT DIV PROG ACCT ACCOUNT DESCRIPTION DR CR NOTES 110 00 000 000 4030 Transient Occupancy Tax - $ 1,783,000 Record increase in TOT revenue from Measure LL (14%). 110 00 000 000 4880 Investment Earnings - 1,000,000 Adjust investment earnings. 110 13 013 130 5115 Leave Conversions 33,300 - Adjust leave conversion costs. 110 20 020 200 5115 Leave Conversions 21,300 - Adjust leave conversion costs. 110 20 020 200 5510 Defined Benefit Plan 185,000 - Adjust pension costs (CalPERS). 110 20 020 200 5520 Defined Contribution Plan (401A) 34,500 - Adjust 401(a) employer contributions. 110 20 020 200 6220 Consultant/Professional Services - 27,494 Transfer budget to Communications Division. 110 20 020 201 6120 Special Department Supplies 12,000 - Add Communications supplies budget. 110 20 020 201 6211 Special Mailings 5,000 - Add Communications mailings budget. 110 20 020 201 6220 Consultant/Professional Services 153,000 - Add Communications professional services budget. 110 20 020 201 6221 General Contractual Services 54,000 - Add Communications contract services budget. 110 21 021 200 5510 Defined Benefit Plan 105,000 - Adjust pension costs (CalPERS). 110 27 027 270 6221 Contractual Services 2,000 - Trueup Budget 110 40 040 400 6221 General Contractual Services 105,000 - Adjust Fire contract service costs. 110 80 080 800 5510 Defined Benefit Plan 174,000 - Adjust pension costs (CalPERS). 110 80 080 800 5110 Salaries - 34,500 Reclass 30% MA position from Finance to IT (align to actual work). 110 21 021 200 5110 Salaries 34,500 Reclass 30% MA position from Finance to IT (align to actual work). 110 80 080 800 5510 Defined Benefit Plan - 11,385 Reclass pension costs to align with staff reassignment. 110 21 021 200 5510 Defined Benefit Plan 11,385 Reclass pension costs to align with staff reassignment. 110 00 000 000 9999 Transfer Out 5,000,000 Transfer FY 2024 prior-year GF balance to CIP. 610 00 000 000 4999 Transfer In 5,000,000 Transfer FY 2024 prior-year GF balance to CIP. 110 00 000 000 9999 Transfer Out 5,000,000 Transfer FY 2025 prior-year GF balance to CIP. 610 00 000 000 4999 Transfer In 5,000,000 Transfer FY 2025 prior-year GF balance to CIP. 120 50 050 500 5110 Salaries 175,000 - Trueup budget for CDD MA position. 130 70 071 710 6280 Bank Fees 75,000 - Trueup budget for CDD MA position. 130 70 073 730 6280 Bank Fees 150,000 - Reclass bank fees from Finance to departments. 140 00 000 000 7011 Principal Payment 178,800 - Add debt service – principal (energy project). 140 00 000 000 7022 Interest Expense 31,900 - Add debt service – interest (energy project). 140 60 063 643 6300 Utilities 80,000 - Adjust utilities costs. 211 00 000 000 4999 Transfers In - 403 Clear remaining TDA balance. 110 00 000 000 9999 Transfers Out 403 - Clear remaining TDA balance. 213 90 091 910 6221 CIPA001361 General Contractual Services 45,000 - Reclass Gas Tax to Traffic Mitigation fund. 201 90 091 910 6221 CIPA001361 General Contractual Services - 45,000 Reclass Gas Tax to Traffic Mitigation fund. 281 90 091 910 6221 CIPA10001.FY2026 General Contractual Services 75,000 - Reclass CIP funding to use Measure B funds before sunset. 610 90 091 910 6221 CIPA10001.FY2026 General Contractual Services - 75,000 Reclass CIP funding to use Measure B funds before sunset. 282 90 091 910 6221 CIPA10001.FY2026 General Contractual Services 230,000 Trueup CIP budget. 283 90 091 910 6221 CIPA10001.FY2026 General Contractual Services 95,000 Trueup CIP budget. 281 90 091 910 6221 CIPA10007.FY2026 General Contractual Services 400,000 - Reclass CIP funding to use Measure B funds before sunset. 282 90 091 910 6221 CIPA10007.FY2026 General Contractual Services 50,000 Reclass CIP funding to use Measure B funds before sunset. 283 90 091 910 6221 CIPA10007.FY2026 General Contractual Services 150,000 Reclass CIP funding to use Measure B funds before sunset. 284 90 091 910 6221 CIPA10007.FY2026 General Contractual Services 200,000 Reclass CIP funding to use Measure B funds before sunset. 284 90 091 910 6221 CIPA10006.FY2025 General Contractual Services 1,500,000 - Carryforward CIP A10006 budget (previously approved). 622 90 091 910 6221 CIP001014 General Contractual Services 439,589 - Carryforward Central Ave Overpass construction management services. 626 20 020 200 6221 General Contractual Services - 154,000 Project management cost alignment 626 70 071 710 6220 Consultant/Professional Services 35,000 - Carryforward Old Town Streetscape management services.

Item  D. 6.

DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM Miki Tsubota, City Engineer
SUBJECT    Initiation of Fiscal Year 2026-27 Landscaping and Lighting Assessment District Proceedings and authorization to execute amendment No. 3 to the Contractual Services Agreement with Francisco & Associates for the Administration of the City’s Landscaping and Lighting Districts and other Special Financing District Administration Services
SUMMARY AND RECOMMENDATION
It is recommended that City Council:

Adopt a Resolution initiating the Fiscal Year (FY) 2026-27 Landscaping and Lighting Assessment District proceedings for the levy and collection of assessments for Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18, 19, and 20 (collectively “LLDs”) pursuant to the Landscaping and Lighting Act of 1972; and

1. Adopt a Resolution authorizing the City Manager to execute the Third Amendment to the contractual services agreement with Francisco & Associates (F&A) for FY 2026-27 for the administration of the City’s LLDs and other Special Financing District Administration Services.

2. BACKGROUND
The City annually levies assessments for its LLDs to fund the maintenance, operation, and servicing of landscaping, irrigation systems, lighting improvements, and related infrastructure located within the public right-of-way and other designated areas associated with each LLD. Pursuant to the California Streets and Highways Code, commencing with Section 22500 (also known as the Landscaping and Lighting Act of 1972) (“Act”), the City Council must annually approve Engineer’s Reports for the LLDs.

This process involves the development of the ensuing fiscal year’s budgets for the LLDs, a review of all parcel changes from the previous fiscal year, preparation of the Engineer’s Reports, and submittal of the assessments to the County Auditor in their required electronic format.

In March 2023, the City entered into an agreement with F&A to provide services related to the administration of the City’s LLDs and the preparation of final assessment rolls for Emergency Medical Services and Weed Abatement Services. These services include Emergency Medical Services and Weed Abatement Services. These services include attendance at project meetings, development of district budgets, preparation of annual resolutions and staff reports, preparation of the required annual Engineer’s Reports pursuant to the Act, preparation of annual levy calculations, placement of assessments on the Alameda County secured property tax roll, and assistance to property owners.

The agreement was subsequently amended for FY 2024-25 and FY 2025-26 through a First and Second Amendment approved by the City. City staff recommends that the City Council approve a Third Amendment to the agreement with F&A to administer the City’s LLDs and to prepare the final assessment rolls for Emergency Medical Services and Weed Abatement services for FY 2026-27.

The areas and improvements maintained by each LLD generally include, but are not limited to, the following:

Landscaping and Lighting District No. 1: Central Avenue between Filbert Street and Willow Street - Provides for the maintenance of median landscaping on Central Avenue between Filbert Street and Willow Street and buffer landscaping adjacent to the Alameda County Flood Control channel immediately west of Filbert Street, and for the maintenance and operation of median streetlights along this portion of Central Avenue.

Landscaping and Lighting District No. 2: Jarvis Avenue and Newark Boulevard adjacent to Dumbarton Technology Park and Four Corners shopping centers – Provides for the maintenance of Jarvis Avenue and Newark Boulevard median island and in-tract buffer landscaping and landscape irrigation systems adjacent to and within the boundaries of Tract 5232, the Dumbarton Industrial Park, and the Four Corners shopping centers.

Landscaping and Lighting District No. 4: Stevenson Boulevard and Cherry Street adjacent to New Technology Park - Provides for the maintenance of Stevenson Boulevard median island landscaping from the Nimitz Freeway to the railroad tracks west of Cherry Street and maintenance of median islands and up to 50 feet of greenbelt landscaping adjacent to Cherry Street and the interior loop streets within the boundaries of Stevenson Point Technology Park, the maintenance of landscaping across from the Newark Unified School District property on Cherry Street, and the street lighting maintenance, trash capture device maintenance, and neighborhood park maintenance related to Benefit Zone No. 2 (Sanctuary).

Landscaping and Lighting District No. 7: Newark Boulevard and Rosemont Square Shopping Center – Provides for the maintenance of buffer landscaping and the landscape irrigation system within the public right-of-way and easement areas for Rosemont Square Shopping Center.

Landscaping and Lighting District No. 11: Edgewater Drive - Provides for the maintenance of landscaped medians on Edgewater Drive.

Landscaping and Lighting District No. 15: Robertson Avenue at Iris Court - Provides for the maintenance of the landscaping and irrigation systems on Robertson Avenue at Iris Court.

Landscaping and Lighting District No. 16: Kiote Drive in Tract 6671 – Provides for the maintenance of landscaping and the landscape irrigation system within the public right-of-way and adjacent easement along the street frontage of Kiote Drive in Tract 6671, along with the landscaping, irrigation system, recreation facilities associated with the mini-park common area and any related appurtenant improvements.

Landscaping and Lighting District No. 17: Newark Boulevard and Mayhews Landing Road in Tract 7004 – Provides for the maintenance of landscaping and the landscape irrigation system within the public right-of-way of the Newark Boulevard and Mayhews Landing Road frontages of Tract 7004.

Landscaping and Lighting District No. 18: Cedar Boulevard along the frontage of Tract 8130 – Provides for the maintenance of landscaping and the landscape irrigation system within the Cedar Boulevard median area along the frontage of Tract 8130 between Central Avenue and Smith Avenue.

Landscaping and Lighting District No. 19: Willow Street and Enterprise Drive in the Bayside Newark Transit Oriented Development – Provides for the maintenance of landscaping and the landscape irrigation system within the Willow Street and Enterprise Drive medians and traffic circles, maintenance of public street lighting systems, and maintenance of other improvements related to each benefit zone associated with the Bayside Newark Transit Oriented Development.

Landscaping and Lighting District No. 20: Cedar Boulevard along the frontage of Tract 8583 – Provides for the maintenance of landscaping, landscape irrigation systems, and street lighting along the frontage of Tract 8583, including the medians along Cedar Boulevard.

A brief summary of the Emergency Medical Services and Weed Abatement Services charges are generally described below:

Emergency Medical Services: The City’s Emergency Medical Services are funded through a special tax, approved by voters in 1997. Revenue from the special taxes fund training, equipment, and supplies. All taxable parcels within the City are subject to the Emergency Medical Services special tax. The special tax rate for a single-family home is $15 per year.

Weed Abatement Services: The City conducts an annual weed abatement program to abate weeds on vacant properties that are not properly maintained by property owners to the satisfaction of the Alameda County Fire Department.  The program is authorized by, and conducted pursuant to, Government Code Sections 39560 through 39586. The abatement work typically consists of tractor mowing, supplemented with manual labor to clear weeds abutting fences and to remove debris to facilitate the tractor work.

Property owners have the option to make their own arrangements for weed and debris removal. All properties on which the City performs the abatement work would be charged the full cost of the work, including administrative costs.

DISCUSSION/ANALYSIS

DISCUSSION/ANALYSIS
F&A provided a proposal for FY 2026-27 to administer the City’s LLDs and to prepare the final assessment rolls for Emergency Medical Services and Weed Abatement Services in an amount not-to-exceed $39,945. F&A is prepared to begin work to ensure the assessment renewal process for the City’s LLDs are performed in compliance with the Act and that all special financing district charges are placed on FY 2026-27 Property Tax Roll.

There are no new proposed improvements or substantial changes to existing improvements associated with any of the LLDs for Fiscal Year 2026-27. With the City Council's direction, staff will prepare Engineer's Reports for the City Council's consideration which detail the proposed levy and collection of annual assessments for each LLD for Fiscal Year 2026-27.

In accordance with the Act and the Government Code, at subsequent meetings following adoption of the resolution initiating proceedings, the City Council is required to consider and approve the completed annual Engineer’s Reports, schedule a public hearing for the proposed annual assessments related to each LLD, direct the publishing of a notice of public hearing, conduct the public hearing, confirm the diagrams and annual assessments for each LLD, and direct placement of the annual assessments for each LLD on the Alameda County annual property tax bills.

All of the LLDs, except LLD No. 4 (Zone 2), LLD No. 19 (All Benefit Zones), and LLD No. 20, were established without an assessment rate escalator, which has resulted in stagnant assessment revenues. Meanwhile, operating and maintenance costs have continued to increase, causing several LLDs to begin experiencing annual operating deficits. LLD No. 7 is currently the most impacted and has accumulated a fund deficit.

During FY 2026-27, F&A will assist the City with performing an initial review of the LLDs that are currently experiencing funding shortfalls and evaluate viable options going forward.

FISCAL IMPACT
If assessments for the LLDs are not levied, there would be a total revenue loss of approximately $430,000 for Fiscal Year 2026-27 to fund the annual operation and maintenance of certain landscaping and lighting improvements benefiting property within the LLDs.

If special taxes for Emergency Medical Services are not levied, there would be a total revenue loss of approximately $270,000 for Fiscal Year 2026-27 to fund Emergency Medical Services in the City.

If charges for Weed Abatement Services are not levied, the City would not collect revenue for Fiscal Year 2026-27 to fund the cost of abatement of rubbish, refuse, dirt, and weeds in front of certain parcels in the City.

The cost of all services is $39,945 for Fiscal Year 2026-27 and is funded by the revenue collected from the City’s special financing districts.

STRATEGIC PRIORITY AREA
Foster a Safe and Healthy Community
Modernize Public Facilities and Infrastructure
REVIEW AND APPROVAL
Prepared by - Miki Tsubota, City Engineer
Reviewed by - Howard Young, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
1) Resolution initiating proceedings for the levy and collection of assessments for Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18, 19, and 20 for Fiscal Year 2026-27
2) Resolution Approving Amendment No. 3 to the Contractual Services Agreement with Francisco & Associates for the Administration of the City’s Landscaping and Lighting Districts and other Special Financing District Administration Services. 3) Proposal
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK INITIATING PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ASSESSMENTS FOR LANDSCAPING AND
LIGHTING DISTRICT NOS. 1, 2, 4, 7, 11, 15, 16, 17, 18, 19, AND 20 PURSUANT TO THE LANDSCAPING AND
LIGHTING ACT OF 1972
WHEREAS, the City Council of the City of Newark previously completed its proceedings in accordance with and pursuant to the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code (the “Act”) to establish Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18, 19 and 20 (the “Districts”) in order to fund ongoing maintenance and improvements authorized under the Act; and WHEREAS, there are no new proposed improvements or any substantial changes to existing improvements in the Districts; and
WHEREAS, Section 22620, et seq. of the Act provides for the levy of annual assessments after formation of the Districts; and
WHEREAS, the City designates the City Engineer to prepare and file reports in accordance with Section 22565, et seq., of the Act (the “Annual Engineer’s Reports”); and WHEREAS, pursuant to Section 22622 of the Act, the City Council wishes to initiate proceedings to provide for the levy of assessments for Fiscal Year 2026-27 in order to provide for the necessary costs and expenses pertaining to the maintenance of the improvements within the Districts.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that:

1. Engineer’s Reports: The City Council hereby orders the City Engineer to prepare and file with the City Clerk the annual Engineer’s Reports concerning the levy and collection of assessments within the Districts for the fiscal year commencing July 1, 2026, and ending June 30, 2027, in accordance with Section 22565, et seq., of the Act.

2. New Improvements or Changes to Existing Improvements: There are no changes to existing improvements, nor are there any items being added to the list of improvements for the Districts.
2 I HEREBY CERTIFY the foregoing resolution was introduced at a regular meeting of the City Council of the City of Newark held on March 26, 2026, by Council Member ____________ who moved its adoption and passage, which motion was carried after being duly seconded, and passed by the following vote:

AYES:

ANOES:

ABSENT:

RECUSED:

SECONDED:

APPROVED
________________________
Michael K. Hannon
ATTEST:
________________________
Neetu Salwan
City Clerk
Northern California
925-867-3400
Southern California
760-438-5330
franciscoandassociates.com
March 18, 2026
Howard Young
Public Works Director
City of Newark
37101 Newark Boulevard
Newark, CA 94560
Subject: Proposal for Fiscal Year 2026-27 Special Financing District Administration Services
Dear Howard:

Please find enclosed our proposal to provide Fiscal Year (FY) 2026-27 Administration Services for the City of Newark’s Landscaping and Lighting Assessment Districts. The proposed scope of work includes, but is not limited to, attendance at project meetings, development of budgets, preparation of the annual resolutions and staff reports, preparation of Engineer’s Reports in compliance with the Landscaping and Lighting Act of 1972 and Proposition 218, preparation of assessment and maintenance diagrams, preparation of the annual levy calculations, placement of assessments on the Alameda County secured property tax roll, and property owner assistance throughout the year.

The proposed scope of work for the City’s Emergency Medical Services Charge and Weed Abatement Charges includes placement of the charges on the Alameda County secured property tax roll and property owner assistance throughout the year.

If you have any questions regarding this proposal, please give me a call at (925) 867-3400.

Sincerely,

FRANCISCO & ASSOCIATES
Eduardo Espinoza, P.E.

Managing Principal
Enclosure
Cc: Miki Tsubota, City of Newark
City of Newark LLADs Proposal
March 18, 2026
franciscoandassociates.com 2

SCOPE OF WORK FOR LANDSCAPING AND LIGHTING ASSESSMENT DISTRICTS Francisco & Associates will provide assessment engineering and Fiscal Year (FY) 2026-27 administration services for the City of Newark’s Landscaping & Lighting Assessment District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18, and 19 and their corresponding 66 Benefit Zones (collectively referred to as “Districts”). The project approach and scope of work includes attendance at project meetings, development of budgets, preparation of the annual resolutions and staff reports, preparation of Engineer’s Reports in compliance with the Landscaping and Lighting Act of 1972 and Proposition 218, preparation of assessment and maintenance diagrams, preparation of the annual levy calculations, placement of assessments on the Alameda County (“County”) secured property tax roll, and property owner assistance throughout the year. The specific tasks are outlined as follows.

Task 1 – Project Meetings
Meet with City staff to review scope of work, project schedule, annexations/de-annexations, changes in the number and types of improvements to be maintained for the ensuing fiscal year and discuss compliance of Districts and their assessment methodologies with the Landscaping and Lighting Act of 1972 and Proposition 218.

Task 2 – Collect and Review Available Data
Coordinate with City staff and the County Auditor’s office to obtain information needed to complete the tasks in this scope of work, such as the District formation documents, annexation documents, assessor’s files, copies of secured rolls, assessment diagrams, budget information, and land use and property characteristics for parcels within the boundaries of each District and each of the benefit zones. To the extent available, the City will also provide improvement plans, HOA information, and inventory of the landscaping, streetlights, trees, and other areas maintained by the Districts.

Task 3 – Initiation of the FY 2026-27 Assessment Levies Prepare drafts of the staff report and resolution for the City Council meeting initiating the FY 2026-27 approval process for the Districts. Review the draft staff report and resolution with City staff and revise as needed.

Task 4 – Prepare Preliminary FY 2026-27 Parcel Databases Establish the parcel databases for the Districts, to include the most current parcel information including property owner name, mailing address, situs address, use code, benefit zone, acreage, frontage, building square footage, units, and any other pertinent parcel attributes that are needed to calculate annual assessments.

Task 5 – Update Assessment Diagrams
Update Assessment Diagrams for the Districts to include new parcels that have been created from the prior fiscal year.

City of Newark LLADs Proposal
March 18, 2026
franciscoandassociates.com 3
Task 6 – Update Geographic Information Systems (GIS) Layers of Improvements Identify all improvements maintained by the Districts and update GIS layers for each improvement type. The GIS layers will include an attribute table of characteristics that can serve as an asset management tool for the City going forward. F&A will provide the updated GIS layers to City staff in their desired format. For streetlights, F&A will assist the City in coordinating with PG&E to obtain the current streetlight layer for the City.

Task 7 – Prepare Maintenance Improvement Diagrams
Based on the updated GIS layers created per Task 6, prepare Maintenance Improvement Diagrams for each of the Districts. The Maintenance Improvement Diagrams can be included in future Engineer’s Reports as requested by City staff.

Task 8 – Prepare FY 2026-27 Budgets
Coordinate with the City’s Public Works, Finance, and Maintenance departments to prepare FY 2026-27 budget tables for the Districts utilizing the previous fiscal year’s actual expenditures, current fiscal year’s actual expenditures to date, and anticipated cost increases for the ensuing fiscal year. The FY 2026-27 budgets will include and consider maintenance contract costs, utility costs, capital improvement projects, incidental costs (engineering, legal, administration, etc.), City staff time, overhead cost allocations, operating and capital reserves, and fund balances.

Once draft FY 2026-27 budgets are prepared, review with City staff to address comments/questions and determine if changes to existing levels of service are appropriate for the ensuing fiscal year. Incorporate comments and feedback from City staff and obtain approval of the final FY 2026-27 budgets for inclusion in the Engineer’s Reports.

Task 9 - FY 2026-27 Preliminary Engineer's Reports
Based upon the information received at project team meetings, prepare the draft FY 2026-27 Preliminary Engineer’s Reports for the Districts. The draft Preliminary Engineer’s Reports will comply with the requirements of the Landscaping and Lighting Act of 1972 and include: a description of improvements, budgets, benefit spread methodologies, assessment district/benefit zone diagrams, maintenance improvement diagrams, and a listing of each parcel’s proposed assessment.

For the Districts that are not exempt from the provisions of Proposition 218, the draft Preliminary Engineer’s Reports will include descriptions related to general benefit to the public at large versus special benefit to property while adhering to the existing method of assessment for the Districts that was established at the time of formation.

Submit the Draft Preliminary Engineer’s Reports to City staff for review and comment. Based upon the comments received from City staff on the Draft Preliminary Engineer’s Reports, prepare the final version of the Preliminary Engineer’s Reports and submit to City staff for City Council approval. The Preliminary Engineer’s Reports will be prepared and signed by one of our on-staff registered Professional Engineers.

City of Newark LLADs Proposal
March 18, 2026
franciscoandassociates.com 4
Task 10 – Resolutions of Intention and Approval of the Preliminary Engineer’s Reports Prepare drafts of the staff report and resolutions for the City Council meeting regarding acceptance of the Preliminary Engineer’s Reports and adoption of the Resolutions of Intention.

Review the draft staff report and resolutions with City staff and incorporate revisions as needed.

Task 11 – FY 2026-27 Resolution of Intention City Council Meeting If requested, attend the City Council meeting regarding adoption of the Resolutions of Intention and Approval of the Preliminary Engineer’s Reports to assist City staff with questions from City Council and the public.

Task 12 – FY 2026-27 Final Engineer's Reports
Based upon the comments received from City staff and City Council at the City Council meeting referenced in Task 11 above, prepare the Final Engineer’s Reports and submit to the City for City Council approval. The Final Engineer’s Reports will be prepared and signed by one of our on-staff registered Professional Engineers.

Task 13 – Notice of Public Hearing
Prepare the draft Notice of Public Hearing for City staff review and approval. Finalize the Notice of Public Hearing and send it to the City Clerk for publication in the newspaper.

Task 14 - Resolution Approving Final Engineer’s Reports and Authorizing Levy Prepare drafts of the staff report and resolution for the City Council meeting regarding approval of the Final Engineer’s Reports and adoption of the Resolution authorizing the Levy of Assessments. Review the draft staff report and resolution with City staff and incorporate revisions as needed.

Task 15 – FY 2026-27 Public Hearing
If requested, attend the Public Hearing regarding adoption of the Resolution Approving the Final Engineer’s Reports and authorizing the levying of assessments to assist City staff with questions from City Council and the public.

Task 16 – Prepare Final FY 2026-27 Parcel Databases
In July, obtain a copy of the 2026 closed roll database from the County Assessor. Update the parcel databases for the Districts with the most current parcel information such as: property owner name, mailing address, situs address, use code, benefit zone, acreage, frontage, building square footage, units, and any other pertinent parcel attributes that are needed to recalculate the ensuing year’s assessments. Finalize the FY 2026-27 assessment databases and levy calculations for the Districts.

City of Newark LLADs Proposal
March 18, 2026
franciscoandassociates.com 5
Task 17 - Filing of FY 2026-27 Engineer’s Reports and Resolutions In accordance with the County’s annual submittal requirements, file the Engineer’s Reports, Assessment Diagrams, and Resolutions authorizing the levy of assessments with the County auditor’s office.

Task 18 – FY 2026-27 Auditor’s Reports
Prepare the annual Auditor's Reports in the County approved format for the Districts. If there are any rejected parcels resulting from the first submittal, research them and resubmit them to the County to ensure the City receives all the assessment revenue to which it is entitled.

Task 19 – FY 2026-27 Final Assessment Rolls
Provide the City with Final Assessment Rolls in electronic format for their records.

Task 20 – Field Property Owner Inquiries
Provide a phone number to be placed on property tax bills and field property owner inquiries throughout the year.

Task 21 (Optional) – Assist with Initial Evaluation of Underfunded LLADs If requested by City staff, F&A will assist with performing an initial review of the City’s LLADs that are currently experiencing funding shortfalls and discuss options and strategy to address them, including the potential need to conduct Proposition 218 proceedings.

RESPONSIBILITIES OF THE CITY
• Provide qualified legal counsel to review and approve documents; • Review and approve all budgets, staff reports, resolutions, and legal notices; • Publish notices of public hearing; and
• Schedule and place items on the agenda for the required City Council meetings.

City of Newark LLADs Proposal
March 18, 2026
franciscoandassociates.com 6

SCOPE OF WORK FOR EMERGENCY MEDICAL SERVICES CHARGE
Task 1 – Prepare FY 2026-27 Parcel Database
Develop the City’s Emergency Medical Services database based upon the County’s ensuing year’s closed property tax roll information.

Task 2 – Determine FY 2026-27 Maximum Special Tax Rates Calculate the Emergency Medical Services tax for each taxable parcel located within the City based on the Emergency Medical Services tax formula, provided by the City.

Task 3 – FY 2026-27 Auditor’s Report
Prepare the data in the County’s required electronic format listing the Emergency Medical Services tax for each taxable parcel within the City. Submit the electronic data to the County Auditor’s office for processing. If there are any parcel kick-outs, research the parcels and resubmit them to the County so that they are included on the property tax roll.

Task 4 – FY 2026-27 Final Assessment Roll
Confirm final acceptance of the levies by the County and provide the City with the Final Assessment Roll in electronic format for its records.

City of Newark LLADs Proposal
March 18, 2026
franciscoandassociates.com 7

SCOPE OF WORK FOR WEED ABATEMENT CHARGE
Task 1 - Prepare FY 2026-27 Parcel Database
Based upon the Fiscal Year 2026-27 electronic listing of Assessor Parcel Numbers and corresponding levy amounts received from the City, convert the information into the County’s required electronic format.

Task 2 - FY 2026-27 Auditor’s Report
Submit the converted electronic data to the County Auditor’s office for inclusion on the property tax roll. If parcels kick-out, submit the listing of new and old Assessor Parcel Numbers to the City along with a copy of the parcel maps which show the old and new parcels so that the City can recalculate the levy amounts for each new parcel. Resubmit the new parcels and their corresponding levy amounts to the County Auditor’s office in their required electronic format for inclusion on the property tax roll.

Task 3 - FY 2026-27 Final Assessment Roll
Confirm final acceptance of the levies by the County and provide the City with the Final Assessment Roll in electronic format for its records.

City of Newark LLADs Proposal
March 18, 2026
franciscoandassociates.com 8

RESPONSIBILITIES OF THE CITY
1) Provide qualified legal counsel to review and approve documents; 2) Review and approve all budgets, staff reports, resolutions, and legal notices; 3) Publish notices of public hearing; and
4) Schedule and place items on the agenda for the required City Council meetings.

FEE SCHEDULE
Francisco & Associates proposes fees for the services listed in this proposal as follows:

Landscape and Lighting Assessment Districts*: Time & Materials not to exceed $35,000 Emergency Medical Services Charge: $3,995 (Lump Sum)
Weed Abatement Charge: $950 (Lump Sum)
The scope of work associated with conducting Proposition 218 proceedings or the annexation of property into existing LLADs, or formation of a new LLAD is not included in this proposal and a separate proposal will be provided as requested. Also, any additional work requested and authorized by the City will be billed on a time and materials basis (unless a lump sum fee is agreed to by both parties) at the hourly rates shown below. Invoicing will be billed at the hourly rates shown in the table below.

Reimbursable expenses for overnight mail, production of deliverables, and County data will be billed at cost plus 15%.

F&A Personnel
Classification
Hourly
Rate
Principal/Project Manager $240
Associate Engineer $175
Senior Project Analyst $160
Project Analyst $150
Administrative Staff $100
Item  F. 1.

DATE 03/26/2026
TO Honorable Mayor and City Council Members
FROM Miki Tsubota, City Engineer
SUBJECT    Adopt a resolution authorizing an agreement with Macks Craic, Inc., dba Mack5 for Consulting Project Management Services in an amount of $4,398,229, for the Fire Stations #27 and #29 Replacement Project (CIP No. 1410)
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council adopt a resolution amending the FY 2024–2026 Biennial Budget and Capital Improvement Plan (CIP) to increase the project budget for the Reconstruct Fire Stations #27 and #29 – Preliminary Planning Project (CIP No. 1410) from $3,500,000 to $4,500,000, for an increase of $1,000,000, and authorize the City Manager to execute a Consulting Services Agreement with Macks Craic, Inc., dba Mack5, in an amount not to exceed $4,398,229 for project management services for the project.

BACKGROUND
In 2010, the City of Newark entered into an agreement with the Alameda County Fire Department (ACFD) for fire and emergency services, which was renewed in December 2020 for another ten years. Per the agreement, the City retains ownership of the existing three fire stations situated in Newark.

On October 10, 2024, the City Council approved the Citywide Facilities Master Plan (Plan) that included analysis of the City's 24 buildings and recommendations for preventative maintenance measures for active facilities, capital projects, new or replacement facilities, and buildings to consider for future sale, demolition or repurposing.  The Plan prioritized the replacement of Fire Station #27 on 39039 Cherry Street and replacement of Fire Station #29 on 35775 Ruschin Drive based on operational needs and code regulations.  Both fire stations are owned by the City of Newark, and operated and staffed by ACFD.  Fire Station #27 was built in 1981, includes a training facility, and houses a crew of three firefighters and one engine.  Fire Station #29 was built in 1962 and houses a crew of three firefighters and one engine.

On October 23, 2025, a Special City Council Meeting was held to discuss proposed amendments to the Capital Improvement Plan (CIP), including adding Reconstruct Fire Stations #27 and #29 - Preliminary Planning (Project) to the CIP.  City Council members expressed support of the Project and there were no public comments.

On October 28, 2025, amendments to the CIP, including the Project, were presented to the Planning Commission, which found all projects were in conformance with the City's General Plan.

On November 13, 2025, City Council approved the amendments to the CIP, including establishing the Project and appropriating $3,500,000 for the Project.

DISCUSSION/ANALYSIS
Given the scope of work needed to successfully execute the Project, staff determined that additional consultant services are needed.  Staff coordinated with the Alameda County Fire Department (ACFD) to prepare and issue a Request for Proposals on November 17, 2025 for comprehensive project management services.  The scope of services includes coordinating with the City and ACFD on overall project management; public outreach; schedule, cost, and risk management; preliminary architectural design; environmental review and permitting; and assisting with procurement of a design-build entity to execute final design and construction.  The City received two proposals by the submittal deadline of December 8, 2025, one from Mack5 and one from Cumming Group.

Initially, neither proposal included all necessary consultants needed for complete and comprehensive project management as instructed by the RFP.  Staff requested updated proposals from both Mack5 and Cumming Group.  The updated proposal from Cumming Group did not include all consultants as instructed by the RFP and instead offered a two-contract approach.  Meanwhile, Mack5 provided the requested scope with consultants needed for complete and comprehensive project management.

Proposals were also evaluated by a committee consisting of staff representatives from the City and ACFD.  Proposals were reviewed based on demonstration of alignment with City and ACFD's goals for overall project success; qualifications and experience of the consultant team on similar projects; demonstrated ability to effectively manage risks, costs, schedule and quality; proposed fee and hourly rates; and satisfaction of previous clients.  After evaluating the proposals, Mack5 was selected as the most qualified and responsive firm.  Their proposal highlighted relevant experience on similar fire station replacement projects and alignment with both City and ACFD goals.

As part of the scope of work, Mack5 will provide project management, geotechnical review, site surveys, environmental review (including compliance with the California Environmental Quality Act), public outreach, preliminary architectural and civil design for the new fire stations, design for the interim fire stations, construction management, and commissioning and closeout of the fire stations.

FISCAL IMPACT
The proposed action will amend the 2024-2026 Biennial Budget and Capital Improvement Plan to increase budget for CIP No. 1410 from $3,500,000 to $4,500,000, representing an increase of $1,000,000.

The proposed Consulting Services Agreement with Macks Craic, Inc. (dba Mack5) is in an amount not-to-exceed $4,398,229. The remaining budget provides limited contingency for the preliminary planning phase.

The budget increase will be funded from the Measure GG Fund, which has sufficient available fund balance to support this one-time capital planning expenditure.

This action funds preliminary planning and project management only and does not represent the total cost of design and construction of Fire Stations #27 and #29. Future phases and funding requirements will be incorporated into the City’s Five Year Capital Improvement Plan, with any additional appropriations subject to City Council approval.

STRATEGIC PRIORITY AREA
Foster a Safe and Healthy Community
Modernize Public Facilities and Infrastructure
REVIEW AND APPROVAL
Prepared by - Miki Tsubota, City Engineer
Reviewed by - Howad Young, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution CSA Station 27 and 29 replacement
Presentation
Agreement
Agreement Exhibit A, Scope of Services
Agreement Exhibit B, Compensation Schedule
Proposal - Mack5
Updated Proposal - Mack5
Proposal - Cumming Group
Updated Proposal - Cumming Group
RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING AN AGREEMENT WITH MACKS
CRAIC, INC., DBA MACK5 FOR CONSULTING PROJECT

MANAGEMENT SERVICES FOR THE RECONSTRUCT FIRE
STATIONS #27 AND #29 – PRELIMINARY PLANNING
PROJECT (CIP NO. 1410); AND APPROVING AN
AMENDMENT TO THE 2024-2026 BIENNIAL BUDGET AND

CAPITAL IMPROVEMENT PLAN
WHEREAS, the City issued Requests for Proposals for Project Management Services for the Reconstruct Fire Stations #27 and #29 – Preliminary Planning Project (CIP No. 1410); and WHEREAS, a total of two proposals were received and evaluated by the City and Alameda County Fire Department staff; and
WHEREAS, based on staff’s evaluation, Macks Craic, Inc., dba Mac5 was determined to be the most qualified firm for a not to exceed amount of $4,398,229; and WHEREAS, a budget amendment to the 2024-2026 Biennial Budget and Capital Improvement Plan is required to increase appropriations for the Reconstruct Fire Stations #27 and #29 – Preliminary Planning Project (CIP No. 1410) by $1,000,000.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Newark hereby approves:

1. Authorizing the City Manager or designee to execute an agreement with Macks Craic, Inc., dba Mack5 in an amount not to exceed $4,398,229 in a form approved by the City Attorney.

2. Amending the FY 2024–2026 Biennial Budget and Capital Improvement Plan to increase appropriations in the Capital Improvement Fund (Fund 610) by $1,000,000, funded from Measure GG (Fund 112), for the Reconstruct Fire Stations #27 and #29 – Preliminary Planning Project (CIP No. 1410), resulting in a revised total project budget of $4,500,000.

BE IT FURTHER RESOLVED that the City Manager or designee is authorized to take all actions necessary to effectuate the intent of this Resolution.

Fire Stations #27 & #29
Replacement Project:

Project Management Services
March 26, 2026
1 Purpose
2 • Background
• Why We Need a Consultant
• Consultant Solicitation and Process
• Staff Recommendation
Background
3 Project Background • Demolition and
reconstruction to
meet current codes
and standards
• Prioritized project in
the Facilities Master
Plan
• Coordinating with
Alameda County Fire
Department (ACFD)
Why We Need a Consultant
4 We need one Consultant to provide:
• Overall project management, including evaluating and securing funding sources; assisting in meetings, presentations, and public outreach efforts; and maintaining and managing a risk register, cost control, schedule control, and partnering process through the duration of the Project. • Overall planning and preliminary design management, including procuring all consultants as necessary to obtain title reports; detailed site, topographic, boundary, utility and frontage surveys; geotechnical survey; CEQA reviews and documentation; Phase 1 and 2 environmental assessments; regulatory permitting; preliminary architectural, civil, and structural design sufficient to prepare necessary bridging documents for the design-build procurement; and value engineering. • Manage all aspects of construction, including preparing solicitation materials for design-build services; selection and coordination with the design-build entity; review of all Project plans and documentation, inspections, special inspections, environmental compliance, invoice reviews, safety compliance, site security, prevailing wage compliance; processing requests for information, daily records, photo-documentation; procuring building furnishings and equipment; facility training and testing; as-built files; and resolving warranty issues.

Consultant Solicitation and Review Process
5 Selection Criteria
• Demonstrated alignment with the City’s and
ACFD’s goals for Project success.
• Qualifications and experience of
consultant team on similar projects.
• Demonstrated ability to effectively manage
risks, costs, schedule and quality.
• Proposed fee and hourly rates.
• Satisfaction of previous clients.

Consultant Solicitation and Review Process
6 Why Mack5?
• Only proposal that provided complete and
comprehensive project management services.
• Demonstrated alignment with the City’s and
ACFD’s goals for Project success.
• Qualifications and experience of
consultant team on similar projects with ACFD.
• Demonstrated ability to effectively manage
risks, costs, schedule and quality.
• Satisfaction of previous clients (ACFD).

Mack5 Experience
7 Preliminary Schedule
8 • By end of 2027 – Complete all planning,
environmental reviews, preliminary design, and
bridging documents
• By end of 2028 – Establish interim fire stations;
procure design-build contractor
• By end of 2029 – Start construction of both
stations concurrently
• By end of 2030 – Finish construction of both
stations
Staff Recommendation
9 • Amend the Biennial Budget and Capital
Improvement Plan to increase the Project
Budget to $4.5 million
• Execute an agreement with Mack5
Consulting Services Agreement between
City of Newark and Mack5 Page 1

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF NEWARK
AND
MACKS CRAIC, INC., dba MACK5
FOR PROJECT MANAGEMENT SERVICES FOR THE FIRE STATIONS #27 AND #29

REPLACEMENT PROJECT
This Agreement for consulting services (“Agreement”) is made by and between the City of Newark, a municipal corporation, (“City”) and Macks Craic, Inc., dba Mack5, a California corporation with offices located at 1000 Broadway, Suite 260, Oakland, CA 94507 (“Consultant”), (together referred to as the “Parties”) as of March 27, 2026 (the “Effective Date”).

Section 1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2031 and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Funding for services beyond the current fiscal year will be included in future City budgets but is subject to City Council approval of annual appropriations.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged and in the geographical area in which Consultant practices its profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time is of the Essence. Time is of the essence. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to timely finish the Scope of Work, to meet the standard of performance provided in Section 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.

1.5 Public Works Requirements. Because the services described in Exhibit A include “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” the services constitute a public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the Labor Code applicable to public works, to the extent set forth in Exhibit C. Consultant shall waive, indemnify, hold harmless, and defend City concerning any liability arising out of Labor Code Section 1720 et seq.

Consulting Services Agreement between
City of Newark and Mack5 Page 2

1.6 Public Works Contractor Registration. Consultant agrees, in accordance with Section 1771.1 of the California Labor Code, that Consultant shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in in the performance of any contract for public work, as defined in Chapter 1 of Part 7 of Division 2 of the California Labor Code, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5. It is not a violation of this section for an unregistered consultant to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the consultant is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. No consultant or subcontractor of a consultant may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to California Labor Code section 1725.5. Consultant agrees, in accordance with Section 1771.4 of the California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed four million three hundred ninety eight thousand two hundred twenty nine dollars, ($4,398,229) notwithstanding any contrary indications that may be contained in Consultant’s proposal for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.

Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information, unless waived by the Contract Administrator:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;  Project name & number if applicable;
 Purchase Order number to expedite payment;
Consulting Services Agreement between
City of Newark and Mack5 Page 3
 The beginning and ending dates of the billing period;  A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;  The Consultant’s signature;
 Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. [Intentionally omitted].

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Rate/Fees. Unless the services provided are for a lump sum or flat fee, fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation cost proposal attached hereto as Exhibit B. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit B, the Agreement shall prevail.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, attached hereto and incorporated herein. Reimbursable expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses shall not include a mark-up and are billed as a direct costs. In no event shall expenses be advanced by the City to the Consultant. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

Consulting Services Agreement between
City of Newark and Mack5 Page 4

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

2.10. Business License. The Consultant is not authorized to perform services or incur costs whatsoever under the terms of this Agreement until Consultant applies for and has been issued a business license from the City pursuant to Title 5 of the Newark Municipal Code.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that such insurance is in effect to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution.

4.1 Required Coverage. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

Consulting Services Agreement between
City of Newark and Mack5 Page 5

COVERAGE TYPE OF INSURANCE MINIMUM LIMITS
A Commercial General
Liability
Premises Liability; Products
and Completed Operations;
Contractual Liability; Personal
Injury and Advertising Liability
$2,000,000 per occurrence;
Bodily Injury and Property
Damage
$4,000,00 in the aggregate;
Commercial general coverage
shall be at least as broad as
Insurance Services Office
Commercial General Liability
occurrence form CG 0001
(most recent edition) covering
comprehensive General
Liability on an “occurrence”
basis
B Commercial or Business
Automobile Liability
All owned vehicles, hired or
leased vehicles, non-owned,
borrowed and permissive uses.

Personal Automobile Liability
is acceptable for individual
contractors with no
transportation or hauling
related activities
$1,000,000 per occurrence;
Any Auto; Bodily Injury and
Property Damage. Automobile
coverage shall be at least as
broad as Insurance Services
Office Automobile Liability
form CA 0001 (most recent
edition), Code 1 (any auto). No
endorsement shall be attached
limiting the coverage.

C Workers’ Compensation
(WC) and Employers
Liability (EL)
Required for all contractors
with employees
WC: Statutory Limits
EL: $100,000 per accident for
bodily injury or disease.

Consultant may rely on a selfinsurance program to meet those requirements, but only if
the program of self-insurance
complies fully with the
provisions of the California
Labor Code. The insurer shall
waive all rights of subrogation
against the City and its officers,
officials, employees, and
volunteers for loss arising from
work performed under this
Agreement
D Professional Liability/Errors
& Omissions
$2,000,000 per occurrence
$4,000,000 policy aggregate;
Any deductible or self-insured
Consulting Services Agreement between
City of Newark and Mack5 Page 6
Includes endorsements of
contractual liability
retention shall not exceed
$150,000 per claim

4.2 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. All required insurance shall be maintained during the entire term of the Agreement with the following exception: Insurance policies and coverage(s) written on a claims-made basis shall be maintained during the entire term of the Agreement and until three (3) years following termination and acceptance of all work provided under the Agreement, with the retroactive date of said insurance (as may be applicable) concurrent with the commencement of activities pursuant to this Agreement b. All insurance required above with the exception of Professional Liability, Personal Automobile Liability, Workers’ Compensation and Employers Liability, shall be endorsed to name as additional insured: City of Newark, its City Council, and all City officers, agents, employees, volunteers and representatives.
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.
e. Certificates of Insurance: Before commencing operations under this Agreement, Consultant shall provide Certificate(s) of Insurance and applicable insurance endorsements, in form and satisfactory to City, evidencing that all required insurance coverage is in effect. The City reserves the rights to require the Consultant to provide complete, certified copies of all required insurance policies.
f. Subcontractors: Consultant shall include all subcontractors as an insured (covered party) under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverages for subcontractors shall be subject to all of the requirements stated herein. g. Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
i. The retroactive date of the policy must be shown and must be before the date of the Agreement.
ii. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates.

Consulting Services Agreement between
City of Newark and Mack5 Page 7
iii. If coverage is canceled or not renewed and it is not replaced with another claimsmade policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of three (3) years after completion of work under this Agreement.
iv. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.3 All Policies Requirements.
a. Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. Insurance shall be maintained through an insurer with a minimum A.M. Best Rating of A- or better, with deductible amounts acceptable to the City. Acceptance of Consultant’s insurance by City shall not relieve or decrease the liability of Consultant hereunder. Any deductible or self-insured retention amount or other similar obligation under the policies shall be the sole responsibility of the Consultant. b. Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
c. Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense). d. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.

4.4 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Consulting Services Agreement between
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Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type to express or implied indemnity against the Indemnitees.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an Consulting Services Agreement between
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employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.

Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, genetic information, marital status, sex, sexual orientation, gender, or gender identity, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

7.6 Registering and Monitoring. Consultant shall be currently registered with the Department of Industrial Relations and qualified to perform public work consistent with Labor Code section 1725.5, except in limited circumstances as referenced in Labor Code section 1771.1(a).

Additionally, Consultant is hereby notified that this project is subject to compliance reporting and monitoring and enforcement by the Department of Industrial Relations. This Section shall only apply Consulting Services Agreement between
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if the project set forth in this Agreement is a project for public work, as defined in Labor Code sections 1720 through 1720.6, inclusive.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all work product, including, but not limited to documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge.

Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; Consulting Services Agreement between
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8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

8.6.5 No remedy mentioned in this Agreement is intended to be exclusive of any other right, power, or remedy, permitted by law. Neither the failure nor the delay on the part of the City to exercise any such rights and remedies shall operate as a waiver thereof, nor shall any single or partial exercise by the City of any such right or remedy preclude any other or further exercise of any such right or remedy.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement and City may use, reuse or otherwise dispose of the documents without Consultant’s permission. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. All such records should be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

Consulting Services Agreement between
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10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement.

Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

Consulting Services Agreement between
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10.9 Contract Administration. This Agreement shall be administered by the City Manager, or his designee, identified as Miki Tsubota, City Engineer ("Contract Administrator"). All correspondence, meeting documentation, invoices and project deliverables shall be directed to or through the Contract Administrator.

10.10 Notices. Any notice, demand, request, consent or approval that either party is required to give the other pursuant to this Agreement, shall be in writing and may be given by either (i) personal service, (ii) delivery by reputable overnight delivery service (e.g. Federal Express) which provides a receipt showing date and time of delivery, (iii) certified United States mail, postage prepaid, return receipt requested, or (iv) by email transmission. Notice shall be effective upon personal delivery or delivery to the addresses specified below, as reflected on the receipt of delivery or return receipt, as applicable.

Any written notice to Consultant shall be sent to:

Manil Bajracharya, Principal / Senior Project Manager
Macks Craic, Inc., dba Mack5
1000 Broadway, Suite 260
Oakland, CA 94607
All other written notices to City shall be sent to:

Miki Tsubota Kristopher J. Kokotaylo,
City Engineer City Attorney
City of Newark City of Newark
37101 Newark Blvd. with a copy to 37101 Newark Blvd.

Newark, CA 94560 Newark, CA 94560

10.12 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. _________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.

10.13 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, and C represent the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services
Consulting Services Agreement between
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Exhibit B Cost Proposal
Exhibit C Public Works Requirements

10.14 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

SIGNATURES ON FOLLOWING PAGE
Consulting Services Agreement between
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The Parties have executed this Agreement as of the Effective Date.

CITY OF NEWARK MACKS CRAIC, INC., dba MACK5
____________________________ ______________________________

DAVID BENOUN, CITY MANAGER
Title: _________________________
ATTEST:
___________________________

NEETU SALWAN, CITY CLERK
APPROVED AS TO FORM:
____________________________
KRISTOPHER J. KOKOTAYLO

CITY ATTORNEY
5638309.1
Version 3.2.21

EXHIBIT A

SCOPE OF SERVICES
.

EXHIBIT B

COMPENSATION SCHEDULE
Consulting Services Agreement between
City of Newark and Mack5

EXHIBIT C

PROVISIONS REQUIRED FOR PUBLIC WORKS CONTRACTS
PURSUANT TO CALIFORNIA LABOR CODE SECTION 1720 ET SEQ.

HOURS OF WORK:

A. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A shall constitute a legal day’s work under this contract.

B. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to eight hours during any one calendar day, and forty hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of eight hours during any one calendar day and forty hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight hours during any one calendar day and forty hours during any one calendar week at not less than one-and-one-half times the basic rate of pay.

C. The Consultant and its subcontractors shall forfeit as a penalty to the City $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following.

WAGES:

A. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.

B. In accordance with Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A Consulting Services Agreement between
City of Newark and Mack5
is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements:

1. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.

2. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records.

3. Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A.

4. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813.

C. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

1. The information contained in the payroll record is true and correct.

2. The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be available for inspection by the Owner and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776.

D. In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the Consultant and any subcontractors engaged in performance of the services described in Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

E. In case it becomes necessary for the Consultant or any subcontractor engaged in performance of the services described in Exhibit A to employ for the services described in Exhibit A any person in a trade or occupation (except executive, supervisory, administrative, clerical, or Consulting Services Agreement between
City of Newark and Mack5
other non manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Contractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to services described in Exhibit A to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

DIR REGISTRATION
Consultant shall be currently registered with the Department of Industrial Relations and qualified to perform public work consistent with Labor Code section 1725.5, except in limited circumstances as set forth in Labor Code section 1771.1. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to California Labor Code Section 1725.5. Consultant agrees, in accordance with Section 1771.4 of the California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Approach & Scope of Services
The following pages provide our comprehensive Approach/Scope of Services for the City of Newark’s Fire Station #27 and Fire Station #29 Replacement Project. Our approach is based on our experience with the planning phase of this project and our experience working with Alameda County Fire Department (ACFD), as well as other Fire Facility and Design-Build (DB) projects. Our services will be provided during planning for, designing, permitting, constructing and closing out the Project.

PROJECT UNDERSTANDING
acfd fire station #7
(design-build)
acfd cherryland fire station #23
From the Initial Project Overview Report that mack5 produced earlier this year, we thoroughly understand that a primary Project goal is to build replacement Stations that meet current code and operational requirements, and improve emergency response capabilities in the City. Therefore, we know it’s a very important project for the City and its elected officials, the Newark community and ACFD, and that it must:
• address City and ACFD programming, performance and operational needs, • meet latest Fire Station and essential services design standards, • incorporate effective/current technology for communications/dispatch/training, • have a well-vetted plan for interim Station locations/operations and location of training facility components at Station 27,
• have a process to confirm costs early on, followed by active/continuous risk mitigation to maintain budget control throughout the Project, and • have comprehensive design & construction management to deliver the Project within both schedule and budget, and to desired quality/life cycle requirements.

In order for the Project to meet all these requirements, we also understand that the City requires a Project Management team with resources and expertise in:
• providing input for selecting locations of the interim Stations and Station 27’s training components,
• efficiently/effectively delivering Design-Build Fire Stations (in particular with ACFD requirements), including comprehensive risk/budget/schedule management, and
• ensuring “good neighbor” public outreach efforts are in place, including for considering public feedback in the design process and addressing questions/concerns during construction phase.

We also know that program verification, optimizing program/performance needs vs. budget, and ensuring identified stakeholder priorities are considered during design will be Project priorities.

This means that the selected Project Manager must have the experience in public agency Design-Build delivery that’s required to advocate for and represent the City’s interests throughout the Project, from pre-design through Project closeout. With experience on 14 Bay Area public agency Design-Build projects, including 3 Fire Stations for ACFD and other public safety projects. mack5 brings the qualifications to seamlessly fill this role, being constantly vigilant to maintain aesthetics, quality, durability, sustainability, schedule, and cost during design and construction, with primary focus on delivery of highly functioning Stations, on-time and on-budget.

21 APPROACH OVERVIEW
acfd fire station #25
(design-build)
acfd cherryland fire station #23
Our approach to managing all projects is to provide proactive management, emphasizing critical goals/priorities early on to establish a pathway to success, while also identifying areas of potential risk before any can develop into actual risks. We’re very successful in this approach due to the experienced Project Managers that manage our projects, each with 15+ “years in saddle,” allowing them to spot potential issues early on. For this project, mack5 will also bring our knowledge of the ACFD’s Fire Station program and operational requirements, as well as our established relationship with ACFD, to facilitate design and construction of the Project.

To that end, our team is led by Manil Bajracharya, with Project Manager Michael Drasnin providing day-to-day management. Michael and Manil have both worked on multiple Fire Station and Design-Build projects, including the ongoing ACFD Fire Stations #7, #22 and #25 project. During design phase, they will be assisted by David Ross, who has designed Fire Stations as a practicing architect, intimately knows the needs of these facilities, and has been extensively involved in Bridging Architect selection, Bridging phase and Design-Build Design phase for the ongoing ACFD Fire Stations #7, #22 and #25 project. During construction, our team will also include Tony Fuentes and Graciela Ortiz for Construction Management & Inspections. And throughout the Project, Dan Gee (who brings experience on ACFD Fire Stations #7, #22 and #25) will be available to assist with our management tasks as needed, and Cynthia Madrid will provide as-needed cost planning/estimating/VE/change order analysis. With this approach, we can be a step ahead of the Design-Build Entity (DBE) to protect the City’s interests, while drawing on our experience to manage/work with the DBE in both Design and Construction. We’ll also independently verify costs associated with any added work, whether requested by the DBE or City.

The mack5 approach for the Project will also be based on these main precepts:
• City and ACFD program/operational needs must be thoroughly considered and addressed in planning/design processes and in minimizing operational costs • the Design-Build Entity (DBE) must meet overall Project goals, • the DBE’s cost & schedule must be within the Project budget & schedule, and • the City and ACFD must get a best-value project out of the Design-Build process.

In addition, we would like to specifically note that our approach will ensure that the Bridging Architect and DBE comprehensively address City and ACFD scope such as:
• Codes & Regulations - understand those that apply specifically to Fire stations. • Durability - use materials and finishes that are designed for 24/7 usage. • Sustainability - meet California standards to reduce overall cost/environmental impact.
• Reliability - use equipment/systems with proven dependability in heavy-use facilities.
• Technology & Communications - install the right systems that balance technological advancements and ease of operation (including implementation of the alerting and ring-down systems).
• Service & Maintenance - select systems and implement servicing that is simple, accessible and reduces on-going maintenance.

Our steps for managing these key Project issues will be:

Setup: Our first tasks will be to update the Initial Project Overview Report’s budget and schedule as needed. In addition, we’ll develop a Project consultant procurement plan, and work with the City to finalize the location of temporary stations.

22 kensington fire station
kensington fire station
kentfield fire station
tomales fire station
Bridging Architect/Documents: As quickly as possible, mack5 will assist the City with the Bridging Architect RFP and selection. We will then work with the City, Bridging Architect and ACFD to refine the building program that was developed for ACFD’s single-engine station, along with spatial layouts, to be consistent with City goals and ACFD needs. The proposed design (including the architectural character) will be reviewed with the City and ACFD with a public outreach process to refine Project intent, to support comprehensive Bridging Documents that clearly communicate Project scope/quality/requirements to potential DBEs. Combined with Project Setup, this process will allow the City and ACFD, guided by our team’s expertise/experience, to control the Project narrative – without sacrificing innovation or creative thinking from the DBE.

Consultant Procurement: mack5 will assist the City in procuring all necessary Project consultants. Initially this will include “early-on” CEQA, Environmental, Geotechnical, Surveyor, etc. consultants, followed later by Commissioning, FF&E, and others as needed for design and construction.

Project Approval, Utilities: mack5 will assist the City with approval of the Project from all agencies including City Planning, Building, Public Works, ACFD, County Health (if needed), County Environmental (if needed), BAAQMD and any others required. Our team will also assist the City in ensuring utility applications are timely submitted and approved, so that these do not impact the construction schedule.

Design-Build Entity (DBE) Process: A primary key to every successful Design-Build project is selection of a qualified DBE: a team player, firmly focused on delivering the Project while maintaining design intent within budget. After assisting the City with evaluating, identifying and selecting the best-value DBE proposal and getting that DBE under contract, mack5 will be constantly vigilant so that the DBE maintains scope, aesthetics, quality, durability, sustainability, schedule and cost during design and construction. Throughout the process, we’ll stay on top of cost, value engineering (VE), design document review and schedule, to maintain budget, schedule and quality.

During DBE design phase, in conjunction with all Project team members, we will ensure the Project is developed according to all Bridging Documents requirements and its design doesn’t deviate significantly in program and quality. During construction, we’ll proactively monitor/independently observe all work on the Project, to spot any issues before they can become problems that affect project cost or schedule. We will also ensure that the DBE completes a thorough closeout process, leaving no loose ends.

Risk/Cost/Schedule/Quality/Process Management throughout the Project:

In providing effective overall Project Management, our proven approach for managing the Project, which we’ve successfully used on all our projects, will be to:
• provide proactive services – always endeavoring to identify and stay in front of issues before they affect cost/schedule/quality,
• assign mack5 team members with the experience/expertise that allows them to be proactive,
• develop a credible, vetted Total Project Budget and Master Program Schedule – credible being the key – to ensure that each can actually be achieved, while delivering required quality. mack5 already “drafted” these two tools in our Initial Project Overview Report; once on, we’ll get a full understanding of all the parts and pieces of the Project to finish building them out as key management tools, and then constantly review/monitor them and promptly address any issues that may negatively impact them, to ensure they are achieved, and • manage/monitor design and construction processes to ensure that despite the inherent risks and challenges of construction (see end of this section for Potential Project Risks/Challenges), the Project is constructed within budget/schedule, without compromising any required quality/sustainability/ technical specifications.
23 petaluma public safety facility &
fire station / eoc (design-build)
Design-Builders carry the risk associated with design, cost, schedule and quality, under a contract where they must design and build projects that meet project requirements within an agreed budget/schedule. Based on our experience, we know that paying close/constant attention to these to identify and mitigate any potential impacts to the Project in both design and construction is a key to successful project completion. We also know that advocating and being the internal liaison to represent, coordinate and communicate all owner interests and needs, as well as coordinating/communicating the activities of all project participants, is critical for project success, in this case for the City, ACFD, Bridging Architect, DBE, and other stakeholders as appropriate.

PROJECT MANAGEMENT
overview
alameda county fire department
headquarters / city of dublin
joint use public safety complex
mack5 will be the City’s representative and advocate throughout the Project, to ensure Project goals/objectives/requirements are met. As part of this representation, we will attend Project meetings and interface with ACFD, the Bridging Architect, DBE, other Project consultants and the Project’s Authorities Having Jurisdiction (AHJs), to represent the City's interest.

Using our experience managing ACFD projects and providing services on over 150 local public agency projects with their many AHJs and PG&E, our team will also facilitate plan approvals, permitting, utility applications/permits, and inspections during design and construction.
mack5 will take the lead during all phases of the Project to ensure both Bridging and DBE design documents meet Project and City goals. We’ll also ensure the DBE team works collaboratively with the City, ACFD and other Project team members to successfully deliver the Project – on schedule, on budget, and with desired quality/ functionality. Our management of the Project will be based on these key tasks:
• Overall management of the Project,
always representing the City’s interests
• Project Setup
• Project Cost/Schedule Management
• Bridging Architect Procurement
• DBE Procurement
• Review Design Documents
• Value Engineering Recommendations
• Contract management
• Monitoring progress of design
and pre-construction activities
• Monitoring of compliance of
construction work with
plans/specifications
• Changes management
• Project communications
management
• Project Closeout management

funding sources As we’ve done for many local public agencies we’ve worked with, we will assist the City in evaluating and securing funding sources as needed, including City, state and federal sources, as applicable for the Project.

risk register

Design-Build projects allow the risks associated with design, cost and schedule to be transferred to the DBE early on. Owners are able to lock in costs, in turn making the DBE responsible for unforeseen cost escalations and changes in market conditions.

However, if the Bridging Documents used for the DBE RFP are not comprehensive and schedule delays take place due to owner issues, the DBE can ask for additional time/costs. Using our knowledge and expertise, our team will ensure that the City and ACFD are protected, so that the Project is completed on time and on-budget.

In assisting the City with maintaining and managing the Project’s Risk Register we will help develop the Register, including holding planning sessions with the City/Bridging Architect/DBE and supporting with assessment, identification (with schedule/cost impacts analysis) and mitigation strategies for anticipated risks.

We will then actively monitor (and update as needed) the Register throughout all Project phases, to mitigate risks and provide approaches for staying ahead of potential cost, schedule and other impacts. Information from the Register will also be used to estimate additional cost exposures, as well as in financial reporting. 24 public outreach Starting from Bridging Documents Phase and continuing throughout the entire Project, mack5 will assist the City with public outreach to residents, local businesses and other entities operating in the Project areas, including notifications and communications, community outreach, and responding to questions/concerns. In addition, we’ll work with the DBE to keep the Project a “good neighbor” during construction, including communication/outreach/notifications to residents, local businesses and other facilities as needed regarding construction activities.

cost control

san pablo police facility
(design-build)

san pablo city hall
(design-build)

richmond city hall & eoc
(design-build)

On a public project, the agency is ultimately responsible for completing the project in a manner that fulfills all project goals. As the Project Manager on the Project, mack5 will represent the City’s interests to do this, through processes and controls that maximize the value of every dollar spent, to deliver the Stations within budget.

We will also establish effective tools for communicating and reporting Project financial status to the City and its representatives.

Budget: Establishing a total project budget and then tracking costs is crucial to managing/controlling total project cost. To facilitate this, mack5 will use our proprietary Cost Model Manager (CMM) to identify, develop and memorialize all categories of Project expenditures, both hard and soft costs. We will use the CMM as a cost tracking and reporting tool, in a format that meets City and Project needs, including an executive summary of Project costs. We’ll actively maintain and manage the Project budget for savings, advising as to potential variances between actual and budgeted/estimated costs. In addition, mack5 will assess cost issues, provide recommendations for resolving variances, and make necessary budget line-item adjustments.

DBE Cost Tracking: To be able to manage/control a project’s total budget, the DBE cost must be managed/controlled. To that affect, we will actively monitor DBE quality, scope and costs during design and construction to enhance value and ensure the Project stays on budget. We will also ensure the City is properly credited for any scope removed from the Project and/or work that was not performed. Since the DBE contract amount will be the largest single expense in the overall Project budget, it is critical that we proactively track DBE costs, to maintain overall budget. With close to 20 years managing Design-Build projects, we know the cost issues to monitor on these contracts (including the DBE’s use of contingencies) to ensure budgets are met.

Cost Estimating: With our in-house cost estimating staff, mack5 will assist the City in reviewing Bridging Architect cost estimates to ensure they are reasonable and realistic. Once the DBE is on board, we will monitor their construction costs. Senior Cost Manager Cynthia Madrid has estimated and reconciled many Design-Build projects, as well as Fire Station and Public Safety facilities, and will bring high expertise to these reviews.

Value Engineering (VE): Value engineering is an important tool in cost control, to analyze best-value design alternatives (materials, systems, etc) and provide the best balance of cost and design, performance and durability. mack5 has experience with analyzing costs on many VE efforts, and will bring this experience to the Project if a VE exercise is needed to bring costs during design phase into budget.

Change Orders: mack5 will develop and maintain a change control system that tracks all cost/time issues during for the duration of the Project. We will also review the DBE’s cost proposals and requests for changes to the work, contract price, and/or construction schedule. We will then assemble information concerning the request, evaluate/analyze/negotiate requests for the amount, and make recommendations to the City regarding approval or rejection of each proposed change, with required back up documents. We will report evaluation results in a form acceptable to the City, including scope, reason and proposed cost, and to quantify any delays. 25 In addition, we will prepare change order authorizations for City approval, and adjust prices of contracts accordingly. Senior Cost Manager Cynthia Madrid and our MEP cost estimators bring extensive construction pricing experience to the City, which we will use to go head-to-head with the DBE on change order review and negotiations. mack5 will also lead analyses of any construction claims and/or disputes, representing the City’s interests in resolving them and consistent with applicable law and City contract requirements.

schedule control

jay mahler recovery center
(design-build)
A critical part of successfully completing the Project is defining/developing a credible, vetted overall schedule, and then managing it all the way through to meet its completion date. Identifying potential problems, as well as staying ahead of/resolving them in a timely manner, is critical to maintaining schedule, especially during construction. So in managing projects, we are proactive, not reactive – with a goal to always be ahead of the designers and contractors in identifying issues before they become problems that affect schedule. When issues and problems do arise, we work closely with the designers and contractors to help resolve them as quickly as possible in order to maintain schedule.

Understanding that one of the Project goals is to finish it as early as possible, we will help develop an overall Project schedule that allows the City to leverage our knowledge of the Fire Station 27 and Fire Station 29 Replacement Project, public agency requirements, ACFD program and operational requirements and DBE delivery process options, including exploring a multiple permit strategy for early construction start and a rolling punch list process. All these will optimize schedule without compromising the design and construction processes. We will then proactively manage the overall schedule, updating it as the Project progresses, with input from stakeholders, Bridging Architect and DBE, while ensuring that Project team members work together to maintain it.

After ensuring it aligns with the Project schedule, we will review/approve/monitor the DBE’s detailed construction schedule (which must clearly show City/ACFD and City-direct vendor activities for tracking and timely action) and notify the DBE of any non-compliance as construction progresses. As the Project progresses, we’ll work with the DBE to make adjustments as needed to ensure the overall schedule stays on track and meets goals. We will also facilitate timely decisions and problem resolution, which are critical to maintain work flow. We understand the "parts and pieces" of complex construction projects, their inter-relationships and the inherent nature of changes, which allows us to help projects have realistic schedules and manage them to meet agreed completion dates. We will also review DBE look-ahead schedules, monitor their procurement of long-lead items, and provide critical path analysis/deviations from previous schedules.

partnering & communication
process

reach ashland youth center
(design-build)
As the City’s PM, mack5 will coordinate and communicate with Project stakeholders:

City/ACFD staff, Bridging Architect, DBE, other City consultants, inspectors, special testing firms, utility providers and AHJs. Our approach with all Project team members/partners, particularly the DBE, is to create a cooperative atmosphere, where all participants work towards the common goal of successful project completion.

We will also keep key City and ACFD staff, and stakeholders informed of Project progress, critical decisions and critical issues. In addition, we will also manage and coordinate the activities of all Project participants, including City, ACFD, Bridging Architect, DBE and other stakeholders as appropriate. We have done this kind of coordination on most of our public agency projects and know the interaction that’s required to coordinate with the multitude of stakeholders that are involved in public agency projects.

One of our key communication tools for the owner team is a project’s Monthly Status Report (MSR), which provide updates on schedule, budget, key project issues, and any potential risks, along with photos as applicable, and any important logs. mack5 will customize the MSR for the City (as we do for all owners) to ensure it addresses any unique Project issues.
26 san pablo women, infants, and
children (wic) building
(design-build)

Our central approach to coordination/communication with Project team members is to be responsive and maintain respectful, team-oriented relationships. We are persistent, firm, and respectful with designers, consultants, contractors, utility providers and permitting agencies. Our coordination and communications approach/scope also includes:
• identifying coordination needs based on our experience with Design-Build delivery,
• regularly coordinating with the Bridging Architect and DBE teams, as well as other Project consultants (testing & inspections, owner-direct consultants), • establishing and using protocols for communication with all Project participants based on City/ACFD/Project needs and our own experience, • acting as liaison for coordination of City’s internal and ACFD processes (including decision making and approval points),
• representing the City with Project stakeholders and assisting the City in coordinating with community representatives as needed, and • being available to quickly answer questions from/provide information to stakeholders.

process management

sandy turner ii training and
education center
(design-build)

mack5 will attend planning/pre-construction, design phase and construction meetings with the City, ACFD, Bridging Architect, and DBE as needed. We will represent and protect the City’s interests at meetings regarding such matters as contract administration procedures, progress, scheduling, change orders and other matters affecting design and construction, to resolve issues and keep the Project on track. We will also ensure key City staff and stakeholders are informed of Project progress and critical issues/decisions that may arise.

In addition, we will ensure that accurate Project documentation/communication records are maintained, including items such as meeting minutes, action items and decision logs.

PLANNING & PRELIMINARY DESIGN MANAGEMENT

mack5 will assist the City and ACFD in overall planning and preliminary design management as detailed below.
setup phase Once on board, mack5 will initiate Setup phase; working with the City/ACFD, we will update the Initial Project Overview Report’s budget and schedule. At the same time, we will also fully develop our plan for managing the Project. Our plan will provide a baseline for Project delivery and performance, as well as guidelines for implementing/executing design and construction from planning through closeout.

In addition, we will work closely with City staff and ACFD to finalize the temporary station locations, define/memorialize Project goals/objectives and develop Project scope, schedule, budget, quality control, risk management strategies and Project Team roles/responsibilities.

consultant procurement We will assist the City with procuring all consultants (including but not limited to CEQA, Geotech, Environmental, Surveyor, Environmental, FF&E, etc as necessary to obtain title reports; detailed site, topographic, boundary, utility and frontage surveys; geotechnical survey; CEQA reviews and documentation and Phase 1 and 2 environmental assessments, as well as for overall design and construction of the Project. We will assist with developing RFPs, proposal review, selection and contracts for all consultants needed for the Project.

permitting
& utilities
mack5 will work with the City and DBE to ensure Project entitlements, planning approval and the permitting process – including for the Temporary Stations and potential multiple permit packages – are timely in place. Delays from these tasks could result in schedule extension and added cost, so timely approvals are critical. mack5 will ensure the Bridging Architect and DBE are meeting all requirements when they submit for these approvals.
27 The Bridging Architect, in conjunction with mack5
, will identify all required utility and
permit applications, including but not limited to PG&E gas and electric, water, sewer, generator and any other utilities that may affect Project schedule, including any for the specialty scope of fire communications. We will ensure the Bridging Architect team starts outreach to utility providers and City Planning to identify their requirements early on. We will also verify that the DBE RFP and contract include responsibility for all Project utility and permit applications bridging architect selection

With our knowledge of ACFD’s Bridging Architect procurement process and the overall Design-Build process, mack5 will develop the Bridging Architect RFQ/P and its scope of service. Well-conceived BOD/Bridging Documents are crucial to managing and controlling the DBE’s design phase, which starts with ensuring the Project has a qualified Bridging Architect that understands both the Design-Build process and Fire Station requirements. To generate interest, so the City receives proposals from qualified firms – those with Fire Station construction experience, we will reach out to firms we feel are a good fit. We’ll also review responses/help the City evaluate them, provide input for selection and assist with contract award. preliminary design

acfd fire station #25
(design-build)

Once the Bridging Architect is on board, they will work with the City, ACFD and mack5 to develop/fine tune the Project program document from the ACFD’s singleengine Station program document (developed for the ongoing ACFD Fire Stations project) and a conceptual design, capturing scope and requirements including planning guidelines, aesthetics, quality, Fire operational/functional requirements, safety, security, LEED, budget, and schedule. In this phase they will also obtain community input for consideration in the Project’s Bridging Documents design.

David Ross, who has designed 8 Fire Stations and worked extensively with ACFD on preliminary design/Bridging design/DBE design phases, intimately knows the needs these facilities must meet, and will be the lead during all Project design phases (Preliminary Design, Bridging Documents and DBE Design). David will bring highvalue, in-depth knowledge of the Design-Build delivery design process and Fire Station design requirements/best practices.
bridging documents

highland hospital
acute tower replacement
(design-build)
Bridging Documents guide not only the Project’s design intent but also document performance criteria, prescriptive requirements, and massing/layout options, as well as FF&E, IT and specialized Fire scope, e.g. communications (such as G2 System, dispatch, backup/redundant internet connection) are documented/included. The Bridging Documents will include detailed space plans, site layouts, systems narratives, performance criteria and preliminary drawings/specifications, and must also allow the DBEs leeway to provide viable cost-effective options that don’t compromise quality and aesthetics. Through our work on the ACFD Fire Stations project, we are very familiar with ACFD requirements, which we will ensure are incorporated in the Bridging Documents.

The Project’s comprehensive Bridging Documents will be at Schematic Phase design and are crucial to controlling quality and costs during the DBE’s design phase.

Through our experience in leading design teams during design, in particular through the detailed knowledge of ACFD’s requirements and the expertise of David Ross, we will ensure that all program elements are addressed, the documents are clear/complete/without scope gaps and budget is met, including review of the Bridging Architect’s cost estimates to confirm the design continues to meet budget.

Throughout the process, we will conduct informal meetings with the City Planning Department, Building Department, ACFD, and other stakeholders as needed, and coordinate with the Bridging Architect to develop/deliver a presentation to the City Council for Project approval.
mack5 knows that achieving early cost certainty is a priority, and mitigating risk to maintain budget control throughout Bridging Documents development is paramount and a priority for public agency projects. So our in-house cost estimating staff will assist the City in developing initial estimates (including different options if necessary), followed later by review of the Bridging Architect’s cost estimate to ensure it meets 28 the agreed budget (and reconcile costs with their estimator if needed). We’ll also work with the City, ACFD, and Bridging Architect to effectively balance quality/performance with staying on budget (value engineering). This effort will be incorporated in the Bridging Documents, to provide direction for the DBE. Senior Cost Manager Cynthia Madrid has estimated, reconciled and provided “balancing” input on many Fire Station/Public Safety Design-Build and hard-bid projects, bringing high expertise to these tasks.
mack5 will confirm with the Bridging Architect that in addition to defining all program/scope/quality requirements, their Bridging Documents:
• comply with all regulatory AHJ requirements, and all necessary permitting requirements are addressed before the Bridging Documents are issued as part of the DBE RFP, and
• clearly define warranty provisions, quality standards, quality assurance, and control expectations to protect City interests/maximize value for the Project.

value engineering mack5 will work with the City, ACFD and Bridging Architect to suggest VE ideas for cost efficient Bridging Documents designs/alternatives, to manage/control costs and provide optimum operational value.

MANAGEMENT of DESIGN BUILD PHASE –

DBE PROCUREMENT / DESIGN PHASE

design-builder procurement

1111 jackson street
tenant improvements
(design-build)
alameda county fire department
headquarters / city of dublin
joint use public safety complex

One of the most important Project team members will be the Design-Builder, who will design and build the Project to design intent within an agreed budget, while having the risk associated with design, cost and schedule. Thus for a successful Design-Build project, it’s critical that the City have a qualified DBE team on board.

This will help ensure that design intent is met during design phase, and construction is built to approved plans/specs. During both design and build phases, the Project Manager must also closely and proactively monitor budget and schedule to help ensure they are maintained, with no surprises. From managing DB projects, mack5 has the experience to do this and we will bring it to the table for the Project, representing the City with the DBE.

In addition, Design-Build is a collaborative process where the owner team and DBE work together to achieve Project goals. Therefore, it’s imperative that the DBE be a team player who is not only qualified, but also has a team (DBE staff, Architect, Engineers, Subcontractors, etc) that understands the Design-Build process and will work with the City’s team from design through construction/closeout to make the Project a success. So bringing on a qualified DBE begins with selecting a DBE team with the necessary expertise (including public safety facilities) and a track record of teamwork.

From our experience in assisting with and creating multiple DBE RFQ/P documents, including those for the ongoing ACFD Fire Stations project, we will bring valuable insight to advise the City on RFQ/P content, knowing the issues that must be included to develop a detailed RFQ and RFP Bid Package, as well as the most effective way to organize the RFQ/P. We will ensure that all City legal and process requirements are identified and included. We will also facilitate the Bidding process, including conducting pre-proposal meetings, responding to DBE inquiries/questions, and issuing addenda as necessary.

Working with the City, mack5 will develop the RFQ (with requirements/qualifications criteria/Project scope) and the RFP Bid Package (Bridging Documents, bidding requirements, contract terms, etc). We will manage the RFQ and RFP processes in accordance with Public Contract Code, where we will advertise/generate interest among qualified DBE teams, review/evaluate responses and manage the RFQ shortlist and RFP selection processes. Once the best qualified DBE team is selected, we’ll manage contract negotiations (including final costs) and support the City on its contract award process, including verifying contractual requirements (e.g. bonds). 29 For Design-Build delivery to be successful, the DBE must be a partner throughout the process. To ensure a collaborative DBE is selected, we will vet proposals thoroughly; reviewing and analyzing responses with an evaluation system we’ve developed over time, including identifying exceptions/deviations from the RFP Bid Package. As part of our evaluations, we will coordinate/conduct interviews with the City/ACFD panel and help the City shortlist the most qualified teams based on their experience, capabilities and alignment with Project goals.

While Design-Build procurement is geared towards best-value delivery, its design architect/engineers are under the DBE contract, and to keep design team fees low, DBEs tend to limit designer participation, which can result in inadequate design development, leading to issues during construction. And if the DBE design team is not on site as needed during construction to observe the work, the owner team must be extra vigilant. To address this, in the RFQ/P we would propose to include requirements for DBE design team participation/involvement during construction.

This will give the DBE design team more control over their work and provide better service to the Project/City.

design phase:
overview

atherton town center, police
department & eoc

petaluma public safety facility &
fire station / eoc (design-build)
During the DBE design process, the City, ACFD staff and mack5 will actively engage the DBE in a cooperative process, focused on delivering the Project with best value.

During this phase, we will ensure the Project is developed according to Bridging Documents requirements and the design doesn’t deviate significantly in program and quality. We will bring any suggested changes to the City and ACFD’s attention (if needed) in a timely manner for full vetting, and any accepted changes will require approval by the City/ACFD team and mack5
. Reconciliation of scope/cost with the
DBE will be of utmost importance in ensuring best value and that the DBE does not try to cut corners. We will also ensure that the design development process is per established industry standards, with required approvals from the City’s team at each stage.

At the same time, knowing that the Design-Build process allows the DBE to interpret Bridging Documents, our team will be vigilant in ensuring the DBE doesn’t interpret Bridging Documents to their benefit, to lower their costs. Through the many DesignBuild projects we’ve managed, mack5 has a wealth of expertise in this area, which we’ll use to protect City interests in DBE design phase.

During design we will oversee and manage the DBE’s design documents, including:
• provide ongoing design document review of design documents to ensure Project requirements and ensure the Project’s aesthetics, quality and life cycle (including LEED if needed), as well as City specific planning guidelines, are not compromised,
• review/approve DBE design submissions at each stage (schematic, design development, construction documents) to ensure conformance with Bridging Documents and other City/ACFD requirements,
• confirm design document review changes are incorporated to verify construction documents are complete and ready for AHJ approval, permitting and construction,
• coordinate design reviews with the City, ACFD, stakeholders, permitting agencies for timely feedback/decisions,
• confirm the DBE complies with all applicable local, state, and federal regulations, including safety, labor, environmental requirements, • ensure the DBE engages early on with utility companies (especially PG&E) to coordinate utility requirements/avoid potential delay,
• monitor DBE progress versus agreed schedule, always looking ahead to identify/mitigate issues in order to maintain schedule, and • Identify long-lead items and work with the DBE to develop a procurement plan that ensures timely ordering and delivery to maintain schedule. 30 Our process will also include coordinating initial plan approvals and ensuring that any required re-submittals address all required issues and comments. In addition, our team will help facilitate permitting and utility applications/permits.

The City and ACFD must also “keep up” with the Design-Build process by making timely decisions, so that design reviews are timely completed to maintain overall schedule. In addition, City-direct consultants (FF&E, IT, specialty consultants, commissioning, etc) must be procured and their work must be coordinated and timely, to maintain DBE design process. The mack5 team understands that City/ACFD delays may allow the DBE to mask their own delays, opening the door for potential schedule extension requests and their added costs. To protect City interests, we will review the DBE design schedule to ensure it identifies/allows reasonable durations for City activities/processes. These processes include decision making, design review, planning, entitlement & permitting, and City-direct consultant work durations and coordination.

design phase:
value engineering
We’ll also look to the DBE for Value Engineering ideas to help manage/control costs and maintain quality/performance, while ensuring they stay within budget and provide operational value. We will vet/analyze VE suggestions to confirm they don’t compromise quality/performance/life cycle, and verify proper credit for accepted VE suggestions.

MANAGEMENT of DESIGN BUILD PHASE – DBE CONSTRUCTION PHASE

inspections
(quality control)

tomales fire station
(construction phase)

kensington fire station
(construction phase)
Quality control covers not only construction, but all phases of projects – to ensure they’re delivered with desired quality/functionality, and with successful integration of project requirements/timelines. Our Quality Control approach recognizes that these major considerations impact project quality:
• the physical components of each project,
• the quality and thoroughness of planning/setup,
• the PM/CM’s experience and capacity,
• the design team’s experience and capacity, and
• the construction team’s experience and capacity.

In construction, our QC goes beyond traditional testing and inspections, to regularly inspect/monitor on-site work progress/safety and compliance with plans/specs and schedule, reviewing work plans/submittals, and observing means/methods. While the DBE is ultimately responsible for ensuring their design is constructable and meets all Project requirements – programming, design, quality, code, jurisdictional, functional, operational – the owner’s team needs to do its own due diligence to verify the DBE is staying on course.

Based on regularly inspecting/monitoring, mack5 will work with the DBE to identify corrective measures and resolve issues, and document any observed noncompliance issues to the City and DBE. We’ll also maintain site visit reports, weekly progress reports and photographic and video documentation of work progress.

Our construction site monitoring will also include coordination with utilities, City inspectors, AHJs and City-direct consultants. As part of our site presence, we will also lead site tours for stakeholders; maintain Project documents on site, assist in coordinating permit inspections, and respond to the community regarding construction-related issues.

In addition, we’ll verify the DBE fulfills its responsibilities for quality assurance, conducts quality control checks, performs required special inspections and meets all AHJ requirements. mack5 will also verify the DBE maintains accurate as-built drawings and other required documentation throughout the construction process, to ensure up-to-date documents are available.

31 We will also administer the DBE (and other City-direct consultant contracts) to ensure contract compliance and timely performance, including regular review of the DBE’s work for completeness, accuracy, quality, and coordination. mack5 will endeavor to guard the City against defects and deficiencies in the DBE’s work, promptly reporting any observed material defects in the work to the City and DBE in writing. We will analyze such issues, and if the DBE is determined not to be performing as per the contract documents, notify the DBE of non-compliance and take immediate steps to protect the City and resolve the issue.

special inspections Our team, through subconsultant Applied Materials & Engineering (AME), will provide all required third-party Special Inspections & Materials Testing required on the Project. AME has worked under and with mack5 on a wide variety of projects, including the San Pablo Police Facility and Atherton Civic Center, Police Department & EOC.

In addition to Special Inspections & Material Testing, mack5 can provide subconsultant services for SWPPP QSP, Commissioning, LEED consulting, Move Planning and other services under our contract, should the City require.

environmental compliance mack5 will continuously monitor the DBE’s compliance with the Project environmental requirements and all applicable environmental laws/regulations. Any non-conformance will be promptly brought to the DBE’s attention, and we will ensure that the DBE makes necessary mitigations.

invoice review / change orders mack5 will review all Project invoices, including Bridging Architect, DBE and City-direct consultants, to ensure amounts billed reflect work progress and make approval recommendations.

We will also track all potential change orders (PCOs), verify that necessary information is included for review, confirm validity/estimate value for review/negotiation with the DBE team, and evaluate schedule impacts (if applicable). We’ll also review PCOs with the City, and provide recommendations for acceptance or rejection, and maintain a log of all potential and approved change orders (including preliminary estimates for potential issues), in order to quantify the potential cost exposure to the City.

safety compliance mack5 will review and monitor the DBE’s safety programs, ensuring compliance with contract and Cal-OSHA requirements. We will notify the DBE if they are not following their safety programs and the Project’s requirements. We will also monitor their compliance with Cal-OSHA regulations regarding safety equipment and procedures, and safety instructions issued by the State.

site security We will monitor and verify that the DBE follows all contract requirements for security, fencing and noise, to protect and secure the sites for the safety and tranquility of neighbors adjacent to it and the general community.

prevailing wage compliance mack5 will monitor the DBE team’s submittal of certified payrolls to the Department of Industrial Relations. Should the Project require full Labor Compliance services, we can bring a labor compliance subconsultant under our contract (as an additional service).

rfis and submittals Before construction starts, mack5 will ask the DBE to create a Project submittal list.

We will review the list with the City and ACFD (if needed) to determine which submittals need to be reviewed by the owner team. mack5 will then monitor the DBE’s RFI and submittal process, including dates and actions taken, coordinating RFIs/submittals requiring City/ACFD input, and notify any party that is delaying the process. We will also review RFIs, shop drawings, product data, samples and other submittals as needed. We will notify the City of any material differences between the submittals and approved contract documents, manage the RFIs/submittals that require City/ACFD review, and review all DBE product substitution requests to ensure the proposed substitution meets the requirements of the Project.

32 site records & photodocumentation
During construction, we will maintain site visit reports and site progress photo and video documentation. We will report to the City and DBE regarding any issues observed, and assist in resolution of construction-related issues. mack5 will also collect all site-related documents from the DBE, including daily field logs.

ff&e procurement mack5 will assist the City in procuring an FF&E consultant and the City/DBE in coordinating design and installation of FF&E, IT, tel/data/communications. Furniture requirements must be coordinated in design documents to avoid changes during construction that could delay the Project. In addition, we’ll coordinate procuring the services of a furniture vendor, including identification of potential vendors and assisting in bringing them under contract with the City.

We’ll also help the City procure IT, Commissioning and other specialty consultants as needed.

MANAGEMENT of CONSTRUCTION – CLOSEOUT PHASE

punchlist Upon substantial completion, mack5 will conduct a punch list walk with the DBE and City staff (and ACFD staff if needed). We will review the punch list created by the DBE and monitor the punch list process for timely completion by the DBE. We’ll work with the DBE team to review the work for completion, track/review any issues, and report status to the City. When all items have been appropriately addressed and corrected, we will recommend that construction be deemed complete. facility training & testing

acfd cherryland fire station #23

From experience, we know that system start-up, commissioning, and training procedures must also include the specialty systems specific to public safety facilities.

In addition to the conventional mechanical and electrical systems, we include comprehensive protocols for testing and implementing specialty systems such as ring-down and notification system, dispatch, radio communications, generator and back-up power configurations, exhaust extraction, and other specialty systems such as photovoltaics or alternative energy systems.

During commissioning, mack5 will oversee systems and equipment testing to ensure each system component is functioning correctly, integrated systems are working together and systems are meeting performance requirements. All testing and observations documentation logged by the Commissiong Agent will be reviewed and integrated into the master Project schedule to ensure adequate time for testing, balancing, and system verification. We will then work with the DBE teams to close out all open/unresolved items on the log ensuring that building equipment & systems are performing, as required by the design documents.

In addition to monitored start-up and commissioning procedures, we will facilitate effective training materials and sessions by the DBE on these systems to ensure users know how to operate and use the new buildings’ functions.

as-builts

warranty issues

closeout tasks

Ensuring successful closeout means all Closeout tasks and materials/documents are timely provided by the DBE. In order to ensure this, we will ask the DBE to develop a comprehensive Closeout Matrix, listing all training, punch list walks, final inspections, warranties and O&M manuals, as-built documents, etc. that are needed to close out the Project. We’ll vet the list and ask the DBE to distribute it to all their subcontractors, to make them aware of the items needed from each for Closeout. In some cases, we would also recommend to the DBE that they start collecting Closeout items as construction is progressing, if reasonable to do so. mack5 will also coordinate all Project close-out activities including maintenance personnel training, as-built drawing review for adequacy, O&M manuals/warranties are provided, final pay application review and warranty management setup, ensuring no “loose ends” are left. In addition, we’ll ensure building system start-up, testing and commissioning are completed, and all systems function as designed. We also will ensure the DBE complies with all contract Closeout requirements to achieve final completion, with all approvals in place verifying that work has been performed and accepted by each AHJ.
33 reach ashland youth center
grand opening
(design-build)

We will also:
• ensure the City obtains all required permits, certifications, and approvals for occupancy/use,
• ensure no active outstanding stop notices,
• enforce the DBE’s maintenance responsibilities after Project completion, • assist the City with warranty issues as needed after final completion, • organize and transfer final Project documents to the City, • facilitate the City’s final inspection and acceptance of the Project, and • assist the City with the Project closeout report and approval of the DBE’s final payment application, along with attending/presenting at the final acceptance City Council meeting if needed.

In addition, mack5 will provide move-in coordination support for ACFD staff to move back to the station. At the end of the warranty period, we can also assist the City in conducting a pre-warranty expiration walk with City/ACFD staff to ascertain how well the Project is “holding up” and address any outstanding warranty related issues.

POTENTIAL PROJECT CHALLENGES / RISKS

acfd fire station #34
Some of the key challenges/risks associated with the Project are listed below; the mack5 team will work with the project team to address them if needed and mitigate their impact.
• Environmental and Geological Conditions
The Project sites do not yet have environmental and geotechnical studies.

Depending on the results of the environmental study, the sites may require remediation work. In addition, if liquefaction or other soil issues are discovered during the geotechnical study, site soil conditioning and foundation design requirements may be impacted. These kinds of potential environmental, soil conditioning and foundation design requirements would have time and cost impacts on the Project.
• Tariff Impacts
All construction projects are facing the uncertainty of cost increases from new tariffs on construction materials, though potential impacts are not yet solidified. • Temporary Fire Stations
Since the construction of the new Stations can’t start until the Temporary Stations are complete and operational, identifying Temporary Station sites and developing them to operate as Temporary Stations will be critical to maintaining schedule. • Training Facility on FS27
To optimize use of the FS27 site, the current training tower may need to be relocated to another location on the site. This will need to be looked in to and resolved during the bridging phase as expeditiously as possible to not have significant impact on the bridging phase schedule.
• Scope and Schedule
As with most construction projects, scope creep and schedule delays can significantly increase project costs. So, the Project team must diligently maintain the overall Project schedule and minimize significant changes/adds to Project scope (after bridging phase especially).
34 36 MARJANG ARCHITECTURE

PROFESSIONAL SERVICES
Our team will provide Architectural and Engineering services required to complete all design and deliverables in the Architect’s scope, including all Architectural, Structural, Civil, Geotechnical, Landscape Architecture, Mechanical, Plumbing, Electrical, Low Voltage, Communication, Security, Access Control, Ring Down System, Emergency Back Up Power, Diesel Fuel System, Surveying, Cost Estimating, including predesign outreach and design progress presentations, and other such design consultants required, or which can be reasonably inferred to be required. The project team services are as follows:

MarJang Architecture Architect of Record
Shannon & Wilson Geotechnical Engineer including Environmental Phase 1 & 2 Reports BKF Engineers Civil & Survey Engineer
FTF Engineering Structural Engineer
Taylor Engineers Mechanical, Plumbing & Fire Protection Engineer The Engineering Enterprise Electrical, Low Voltage and Security Engineer Groundworks Office Inc. Landscape Architect
Fuel Oil Systems Fueling Engineer
The team expects to deliver Bridging Documents for two fire stations that are approximately 7,500 sf and 8,000 sf respectively, within eight (8) months from the contract start date. Diagrams and planning for (2) temporary fire station will also be included in parallel.

PHASE 1 | PROGRAMMING & EARLY WORK - 2 MONTHS
This initial phase of work will include meeting with the City of Newark and Alameda County Fire Department (ACFD) to review preliminary programs for the two single-story, single-company fire stations.  We intend to organize workshops to hear the City of Newark and ACFD’s goals and objectives and to review the Owner’s Project Criteria (OPC) for each station.  We typically provide questionnaires for sharing with fire department personnel, review existing program plans and documentation, organize gathered information and data into design narratives for each discipline, and produce a Basis of Design (BOD) report.  The design team’s BOD will present the proposed options for meeting the outlined criteria.  The BOD will serve as a guide during the design process and will be approved by the City of Newark before the start of conceptual design.

During this phase, it is also recommended to begin Site Assessments, Environmental Phase 1 soils investigations, Soils Reports, and Site Boundary and Topography work to document the site conditions, including utilities and other known site elements.

The design team shall also work with City of Newark to establish a Community Engagement Plan Strategy, and meet with Agencies of Jurisdiction for Planning and Building approvals and utility planning requirements. The specific project requirements for each station and the procedures for preliminary reviews should be established at the onset to set the project schedule.

Project management will rely on weekly meetings with the City of Newark and key stakeholders including ACFD to guide decision-making and keep all disciplines informed.  We typically select a day to hold a 1 to 2-hour time slot for meeting regularly each week, and this will continue from the programming phase through the presentation of the final bridging documents.  Deliverables for this phase will include:
• Community Engagement Schedule
• Basis of Design Report with Building Program; Service Utility Diagrams; Access Studies and Engineering Criteria • Geotechnical Engineering Investigations Scheduled
• Civil Engineering Boundary and Topographical Survey Scheduled • Outreach to City Planning, Building and other City departments as needed and Alameda County Fire Department for Fire Permit

SCOPE OF WORK
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 37

SCOPE OF WORK
PHASE 2 | CONCEPTUAL DESIGN - 2 MONTHS
This phase will utilize the information acquired and produced in the Basis of Design Report, focus on the initial design concepts for each of the two fire station sites, and provide initial building siting, massing studies, and floor plans that consider component adjacencies and relationships among vehicular, pedestrian, and general-use requirements.    We will continue our workshop meetings and utilize the time to review and make decisions about the areas of focus, which will include:
• Site plans illustrating vehicular movement options on each site and building siting alternatives • Building floor plan iterations for each station
• Massing & structural concepts renderings
• Mechanical and Electrical Systems Single Line Diagrams including Load Requirements • Review of neighborhood character, materials palettes and presentations for each station’s look and feel • Continue outreach to City, City Planning, Building and other City departments as needed and Alameda County Fire Department for Fire Permit and other jurisdictional agencies as needed Deliverables for this phase will include:
• Design Presentations for Planning & Community Engagement (plans, renderings, & material palettes) • Strategies and Temporary Station Information
• Finalize Soils Report and Investigations
• Finalize Civil Engineering Boundary and Topographical Survey This phase is complete when study options are finalized into a single Conceptual Design for each station and the temporary station.

Documents will be provided to the City of Newark and ACFD for review and approval for two weeks.  We would expect all consultants to participate in this phase.  Integration of the City of Newark and ACFD comments can be concurrent with the start of the following phase.

SFFD Ambulance Deployment Facility Concept Sketch
38 MARJANG ARCHITECTURE
PHASE 3 | SCHEMATIC DESIGN - 5 MONTHS
Once the client review period for the project concepts has occurred and a single concept is selected for each station, production of the Schematic Design Bridging Documents for project will occur. This phase will include finalization of materials, production of specifications, design narratives and documentation of the design intent for the Design-Build team that will be selected at a later time for each station. Project deliverables include:
• Workshop Meetings
• Development and Coordination of the Schematic Design Bridging Documents - Architectural Plans, Elevations, Interior Elevations & Details - Civil Grading, Drainage & Underground Utilities
- Structural Drawings
- Mechanical Plans & Details
- Electrical & Lighting Plans & Details
- Plumbing and Fire Protection Plans & Details
- Low Voltage, Security & Special Systems Plans
- Furniture, Fixtures & Equipment Plans and Selections
• Coordinated Outline or Performance Specifications and Design Narratives • Identification of Alternates for Consideration
This phase will include a 50% progress printing for submission to the City of Newark and ACFD for review and a final review when the design phase is complete. All City of Newark and ACFD comments will be addressed and integrated into each bridging documentation set.

SCOPE OF WORK
2 Panorama has a depth of CEQA expertise, including the preparation of technical documentation; independent peer review; and development of Negative Declarations (NDs), Initial Studies (ISs), Mitigated Negative Declarations (MNDs), Environmental Impact Reports (EIRs), Program Environmental Impact Reports (Program EIRs), and supporting studies. Our team maintains up-to-date knowledge of CEQA case law, statutory changes, and emerging practice standards, and we bring recent experience preparing CEQA documents for cities, counties, and special districts with environmental conditions comparable to City of Newark.

Panorama’s key area of expertise is CEQA compliance and all associated tasks, including data collection, technical analysis, writing and editing, GIS analysis, and preparation of maps and graphics. Our team has prepared CEQA documents addressing the full spectrum of Appendix G environmental issue areas—biological, physical, cultural, social, utilities, public services, and planning topics—and has evaluated every required CEQA issue area through hundreds of documents for diverse project types.

We have built our reputation on early issue identification, consistent communication, practical problem solving, and responsiveness to client needs. Our project managers have a strong understanding of environmental regulations and the ability to translate technical information for stakeholders, the public, and decision-makers. Panorama has successfully delivered CEQA documents for cities, counties, and special districts in rural, suburban, and urban settings.

Experience
Panorama’s relevant experience is demonstrated through the CEQA documents we have prepared for other fire stations in the Bay Area including City of San Francisco and Alameda County fire stations. The approach to a combined IS/MND included in this proposal matches Panorama’s approach to preparation of combined IS/MND for Alameda County Fire Stations 7 and 25 replacements.

Scope of Services
Task 1 Project Initiation and Management
This task includes the following:
• Coordination with Mack5 to refine the scope of work, schedule, communication protocols, and project definition to initiate the project. Panorama will then submit a revised scope of work and draft schedule for Mack5 approval. • Kickoff meeting
• Biweekly conference calls
• Board meetings and/or community meetings
3 • Budget and schedule management
Task 1 Assumptions
• Kickoff meeting will be in-person and includes up to two hours of participation for two staff members
• Biweekly conference calls (30 mins each) for 8 months • Attendance at 3 board meetings and/or community meetings for two Panorama staff members, as needed
Task 2 Project Description
Panorama will submit data requests in the form of Requests for Information (RFIs) to obtain all necessary data to prepare the Project Description (PD). A draft of the PD will be submitted to Mack5 for review.

Task 2 Assumptions
• A one-day site visit to visit both fire stations is included under this task • This task includes one iteration of the PD and the development of up to two RFIs • The revised draft PD will be incorporated into the Administrative Draft IS/MND • This task assumes no substantial changes to the PD after the second iteration is prepared. If there are substantial changes to the project scope, site, or work areas, additional budget may be required to update the PD
Task 3 Technical Reports
Baseline Environmental Consulting (Baseline) and Archaeological/Historical Consultants (AHC) will assist Panorama in the preparation of technical studies for the project to support environmental review of the project under CEQA.

Task 3.1 Air Quality and Greenhouse Gas Emissions Technical Report Baseline will evaluate the potential project impacts related to air quality and greenhouse gas (GHG) emissions in a technical memorandum. Potential air quality and GHG impacts will be assessed in accordance with the Bay Area Air District’s CEQA Air Quality Guidelines. If project construction lasts for more than two months, an air quality health risk assessment will be prepared to evaluate the health risks at existing nearby sensitive receptors.

Task 3.2 Noise Analysis Technical Report
Baseline will evaluate potential impacts related to noise and vibration in a technical memorandum. Potential noise and vibration impacts during project construction and operation will be evaluated to determine compliance with applicable thresholds.

Task 3.3 Archaeological and Historic Resource Evaluation Report For both fire stations, AHC will conduct a record search for previous studies and recorded cultural resources at the Northwest Information Center; a Sacred Lands File search at the California Native American Heritage Commission; review of historic ecological data, topographic and geological maps, and other reference material; analysis of the sensitivity of the 4 project area for archaeological resources; and a field survey field survey by a qualified archaeologist. For Fire Station 29, a qualified architectural historian will complete a field recording, prepare a historic context, and evaluate the building under the criteria of the California Register of Historical Resources. This scope assumes that Fire Station 29 will be determined not to be a historic resource.

Task 3 Assumptions
• The budget for the air quality and GHG technical report assumes an HRA will be needed for both stations
• Additional budget may be required for the air quality and GHG technical report and/or noise analysis technical report if there are any unique challenges associated with the project that require additional analysis and/or modeling • The applicant will provide information on the existing conditions, construction schedule, off-road construction equipment activity, construction vehicle trips, and operational vehicle trips.
• There will be up to one round of review from Mack5/City of Newark and one virtual meeting or phone call for each technical report to discuss the results of each • One air quality and GHG technical report will be prepared for both fire stations • One noise analysis technical report will be prepared for both fire stations • One archeological and historic resource evaluation report will be prepared for both stations
• The existing noise levels in the project area will be discussed based on the noise contour maps in the City’s General Plan.
• Native American consultation is not included in this scope of work for the Archaeological and Historic Resource Evaluation Report
• DPR 523 forms will be prepared for Fire Station 29 and any other resources identified during the study.

Task 4 Combined Draft IS/MND for Fire Station No. 27 and Fire Station No. 29 This task assumes a combined IS/MND for Fire Station No. 27 and Fire Station No. 29.

Panorama will prepare the following documents under this task:
• Administrative Draft IS/MND
• Revised Administrative Draft IS/MND
• Screencheck IS/MND
• Public Review IS/MND
• Notices for Public Review Draft IS/MND (Notice of Completion, Notice of Intent, OPR Summary Form, Site Posting, and Postcard for Public Notification) • Mitigation, Monitoring, and Reporting Program (MMRP)
• Response to Comments and Admin Final IS/MND
• Final IS/MND
• Notice of Determination
5 Task 4 Assumptions
• This task includes development of up to two RFIs for the CEQA analysis for Fire Stations 27 and 29.
• This scope assumes that up to 15 individual comments are received on the IS/MND and there are no appeals
• Panorama will provide the final distribution list to City of Newark for their records.
• Task assumes two rounds of MMRP revisions, one round of review by Mack5/City of Newark on the draft MMRP and one round of review associated with public comments on the Public Draft IS/MND
• Panorama assumes that only electronic copies of the IS/MND will be needed. Hard copies can be printed upon request at cost
• Scope assumes one round of review for notices
• Panorama will coordinate with Mack5 and the City of Newark to prepare an NOI distribution list
• Scope assumes that the City of Newark will mail the NOI to the distribution list, file notices at the County Clerk and State Clearinghouse, and complete the site posting at the Fire Station sites
• This task assumes that the City of Newark, as the lead agency under CEQA, will conduct AB 52 noticing to Native American tribes and will conduct AB 52 consultation should any tribe request consultation. If the City of Newark requests assistance with AB 52 Native American consultation efforts, the cultural resources subconsultant can provide this support under the contingency task (Task 5) described below. Panorama assumes that non-confidential details of AB 52 consultation regarding the project and any identified tribal cultural resources (TCRs) will be shared by the City of Newark for inclusion in the applicable IS/MND sections.

Optional Task 5. Contingency
Panorama has included a contingency task, which includes up to $20,000 of additional services.

No work under this contingency task will be undertaken without advance discussion and approval by Mack5 and the City of Newark.

MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering Inc
1999 Harrison Street, Suite 550
Oakland, CA 94612
TEL 415.489.7240
www.interfaceengineering.com
January 9, 2026
Manil Bajracharya
Mack5
1000 Broadway
Suite 260
Oakland, CA 94607
Re: City of Newark Fire Stations 27 & 29
Professional Services Proposal
Dear Manil:

Thank you for the opportunity to provide you with our proposal for the referenced project. Your project is important to us and we have made an effort to address a detailed scope for commissioning services.

This proposal is based on our Standard Provisions of Agreement for Professional Services, which is attached and incorporated by this reference.

PROJECT DESCRIPTION
Project Owner
City of Newark
Project Location
Station 27: 39039 Cherry Street, Newark, CA 94560
Station 29: 35775 Ruschin Drive, Newark, CA 94560
Building/Project Description
This proposal is for LEED Fundamental and Enhanced Commissioning services for City of Newark Fire Station #27 and 29.

SCHEDULE
• Based on a mutually agreeable schedule with project completion anticipating Q3 2029.

SCOPE OF WORK
Commissioning Services to Meet LEED® v4.1 EAp1 Fundamental, CalGreen, and Title 24

1. Lead, review and oversee the completion of all commissioning process activities.

2. Prepare commissioning specifications to incorporate in the construction documents.

3. Perform a review of the Owners Project Requirements (OPR) and the engineers Basis of Design (BOD).

4. Conduct a design review kickoff meeting with A/E and Owner during the schematic design phase.

5. Perform a design review in accordance with the Title 24 commissioning requirements and complete the T24 Design Review Checklist documentation. Design review of the energy using systems and building envelope will be conducted at 50 and 90 percent CD submission. Comments will be provided to Owner and Architect.

6. Coordinate and lead commissioning meetings as part of the commissioning process.

Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
2 / Interface Engineering, Inc.

7. Assist construction manager and contractors with interpreting and achieving intent of commissioning activities specified in the contract documents.

8. Develop a Commissioning Plan

9. Develop Pre-Functional Checklists

10. Develop Functional Performance Tests

11. Perform periodic site visits throughout the construction phase to review the Contractor’s installation, pressure testing, flushing, startup, and testing of systems.

12. Perform Functional Performance testing of mechanical, electrical and plumbing systems with cooperation of the Contractor to verify systems perform in accordance with the design intent, Owners Project Requirements, and Basis of Design.

13. Verify training of operations and maintenance staff is performed in accordance with the contract documents.

14. Confirm factory testing and observe field testing of specified equipment.

15. Submit issues/resolution log to the design and construction team as issues are identified.

16. Prepare a final commissioning report that includes the OPR, BOD, Executive Summary, Cx Plan, startup reports, construction checklists, functional performance tests, submittals, design review log, and issues/resolutions log.

17. Develop a Current Facility Requirements and Operations Plan and Maintenance Plan that provides future operating staff information needed to understand and optimally operate the commissioned systems.

EAc3 Option 1, Path 1 – Enhanced Commissioning

1. Review contractor submittals for commissioned systems.

2. Verify the requirements of the systems manual are included into the construction documents.

3. Verify operator and occupant training requirements are included into the construction documents.

4. Verify systems manual is updated and delivered by the Contractor.

5. Verify Owner training is conducted in accordance with the construction documents.

6. Verify seasonal testing is performed.

7. Perform a 10-month post-occupancy commissioning review of the MEP systems after substantial completion.

8. Develop an ongoing commissioning plan that includes best practices for the MEP systems.

Systems to be Commissioned
building systems identified to be commissioned as part of this proposal include:

1. HVAC Equipment

2. HVAC Controls

3. Domestic Water Heaters

4. Domestic Recirculation Pumps

5. Domestic Booster Pumps

6. Sump Pumps

7. Daylighting Controls

8. Occupancy Sensors

9. Lighting Control Panels

10. Emergency Generator

11. Automatic Transfer Switches
Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
3 / Interface Engineering, Inc.

12. Electrical Service and Distribution

13. Energy and Water Use Metering

14. Instrumentation & Control System

ASSUMPTIONS
This proposal assumes that the Commissioning Agent’s (CxA’s) responsibility during testing is limited to witnessing and documenting systems performance and associated coordination of such performance testing. It is the responsibility of the respective contractor(s), owner(s) and/or owner’s representative, to operate and demonstrate proper operation of their systems and equipment, including associated test instrumentation, throughout the commissioning process. Specifically, all equipment, meters, devices, monitors, etc. necessary to perform the functional tests and commission the specified equipment will be provided by the respective contractors. Any electrical load banks for verifying heat rejection tests will be furnished and installed by others, in accordance with requirements of the Commissioning Plan.

No physical or operational changes of any sort, hardware, or software will be made to any system component or installation of systems or component once testing and verification has commenced on any equipment, unless specifically acknowledged and directed by the CxA. Costs for delays associated with changes to systems being tested and any tests that must be repeated as a result of such changes are the responsibility of the owner and/or respective contractor(s).

RESPONSIBILITIES OF OTHERS

1. The following items will be made available to the CxA in a timely manner with respect to the documents and tests that rely on these items: normal contractor submittals, RFI’s, start-up schedules, O&M materials, and contractor’s start-up and checkout procedures.

2. Acknowledge their willingness to participate in the commissioning process and to follow the commissioning plan in all phases.

3. Agree to be officially represented at the first commissioning scope meeting and to have official representation at additional commissioning meetings, as necessary.

4. Participate and use Facility Grid to oversee the commissioning process, complete commissioning checklists, and respond to reports and issues as necessary. Facility Grid is the cloud-based commissioning management and collaboration software which will be used on this project. Facility Grid will be free to use for all commissioning team members assigned to this project.

5. Issues identified should be resolved by contractor prior to commissioning retesting. Interface includes two tests for each system. Upon failure of the same issue on the retest, additional fees may be charged to the contractor should additional retesting be required.

EXCLUSIONS AND CLARIFICATIONS

1. Testing and validation of the smoke control system.

2. Energy modeling.

3. Commissioning of smoke control systems.

4. Commissioning of low voltage systems.

5. Commissioning of fire sprinkler and alarm systems.

6. The following functions and deliverables will be provided by others and specifically are not included as part of the Cx scope of services under this proposal:
a. Electrical short circuit study
b. Time current coordination study
Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
4 / Interface Engineering, Inc.
c. Grounding system testing
d. Any associated and necessary coordination with the CxA, resulting from separate sources for these deliverables and functions, will be provided by others and/or the organization(s) providing the separate services, functions and deliverables.

7. Sensors and actuators will be fully calibrated and certified accurate and operational as part of the start-up and pre-functional tests and verifications to be completed by the respective contractor, prior to commencing functional testing. We will apply a standard sampling procedure to verify calibration.

8. Phasing of the Cx activities.

City of Newark
Project Management, Bridging Design, CEQA, Environmental, Commissioning & Special Testing & Inspection Services for Fire Station #27 and Fire Station #29 Replacement ProjectProposed Fee based on 44-month Project durationBy Phase/Task and Staff MemberMarch 4, 2026 Total Amount
Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ $
1 Project Setup, Finalize Project Scope, Temp. Station Scope, 2 months (May 2026 - June 2026) 80 $20,160 80 $20,160 120 $26,760 - $0 - $40 50 $10,500 $77,620 2 Programming/Bridging Documents/Geotech/Environmental/CEQA/Public Outreach, 10 months (July 2026 - April 2027) $61,440 480 240 $122,880 1,200 $271,920 - $0 - $0 350 $73,500 $529,740 3 DBE RFQ & RFP/Procurement, 7 months (February 2027 - July 2027) 80 $20,960 100 $26,200 240 $55,680 - $0 - $0 - $0 $102,840 4 DBE Design/Permitting including Temporary Stations 27 & 29, Construction Phase for the 2 Temporary Stations, 2 permit packages, 12 months (August 2027 - July 2028) $80,350 480 300 $128,560 1,440 $341,640 - $0 - $0 60 $13,080 $563,630 5 Construction Station 29, 15 months (June 2028 - August 2029) 210 $58,352 - $0 360 $88,680 900 $204,120 1,200 $219,280 20 $4,540 $574,972 6 Construction Station 27, 17 months (July 2028 - November 2029) 238 $66,276 - $0 408 $100,728 1,020 $231,840 1,360 $249,040 20 $4,540 $652,424 7 Commissioning/Closeout Station 29, 2 months (August 2029 - September 2029) $0 - - $0 20 $5,020 40 $9,240 80 $14,880 - $0 $29,140 8 Commissioning/Closeout Station 27, 2 months (November 2029 - December 2029) $5,660 - 20 $0 32 $8,032 100 $23,100 160 $29,760 - $0 $66,552 $313,198 1,140 1,168 $297,800 3,820 $898,460 2,060 $468,300 2,800 $513,000 500 $106,160 $2,596,918 Total PM Service for Fire Stations #27 and #29 Replacement Project: $2,596,918 9 Budget Allowances
a. Bridging Architect & Engineers/Consultants including Civil, Surveying, Landscape, MEP, FP, Low Voltage, Security, Fuel Systems, Geotechnical, Environmental $1,049,350 b. CEQA Consultant $145,000 c. Commissioning Consultant $70,000 d. Special Testing & Inspections $435,000 Total Subconsultant Budget Fee: $1,699,350
6% mark up on subconsultant cost: $101,961
Total for all Services for Fire Stations #27 and #29 Replacement Project $4,398,229 Graciela Ortiz
Project Engineer
Cynthia Madrid
Senior Cost Manager
Phase/Task
Manil Bajracharya
PIC/Senior Project
Manager
David Ross
Senior Project Manager
Michael Drasnin
Project Manager
Tony Fuentes
Construction Manager
2026 2027 2028 2029
$252 $262 $272 $283
$252 $262 $272 $283
$223 $232 $241 $251
$198 $206 $214 $223
$205 $213 $222 $231
$165 $172 $179 $186
$199 $207 $215 $224
$210 $218 $227 $236
mack5 Schedule of Fees
Hourly Rates:

Team Leader/Senior PM
Principal in Charge/Senior PM
Project/Construction Manager
Assistant Project/Construction Manager
Construction Manager
Project Engineer
Budget/Cost Manager
Cost Estimator
36 6
Budget
The budget for this scope of work is $144,935, which includes Optional Task 5: Contingency.

Task Budget
Task 1: Project Initiation and Management $19,320
Task 2: Project Description $12,310
Task 3: Technical Reports $40,960
Task 4: Combined Draft IS/MND $52,345
Task 5. Contingency $20,000
Total $144,935
717 Market Street, Suite 400 San Francisco, CA 94103 650-373-1200 www.panoramaenv.com
2026 Standard Rates and Charges
Hourly Personnel Charges
Position Rate
Principal $285
Director $270
Senior Manager II $255
Senior Manager I $235
Senior Project Manager II $225
Senior Consultant/Senior Project Manager I $215
Project Manager/Sr. Planner II $205
Project Manager/Sr. Planner I $195
Geologist $195
Visual Resource Specialist $190
Air Quality/Noise Specialist $190
Senior Biologist $180
Biologist $160
Project Manager/Environmental Planner III $180
Project Manager/Environmental Scientist/Planner II $165 Environmental Scientist I/Planner I $150
Environmental Compliance Specialist $185
Environmental Analyst II $145
Environmental Analyst I $135
Sr. GIS Manager $200
Cartographer/GIS Manager $180
Cartographer/GIS Specialist $165
Cartographer /GIS Analyst $135
Contract Manager $165
Document Production $135
Technical Editor $130
Administrative Manager $120

PANORAMA RATE SHEET

Other Charges
Mileage is charged at the IRS Standard Rates for the current year. Travel expenses are billed at cost. Outside services, equipment, and facilities not furnished directly by Panorama will be billed at cost plus 15% including, but not limited to:

Shipments and express delivery Special fees, permits, insurance, etc.

Printing and photographic reproductions Subcontractors
Rental of equipment Supplies
Schedfees 2026 ‐ January     12/2/2025

STANDARD SCHEDULE OF FEES
January 2026
LABOR
Principal Environmental Engineer ............................................................................................$ 230.00/hour Principal Hydrogeologist...........................................................................................................$ 230.00/hour Senior Environmental Engineer................................................................................................$ 220.00/hour Project Environmental Engineer...............................................................................................$ 190.00/hour Project Environmental Scientist ...............................................................................................$ 190.00/hour Project Geologist ......................................................................................................................$ 190.00/hour Senior Staff Environmental Engineer........................................................................................$ 170.00/hour Senior Staff Environmental Scientist ........................................................................................$ 170.00/hour Senior Staff Geologist ...............................................................................................................$ 170.00/hour Staff Environmental Engineer...................................................................................................$ 160.00/hour Staff Environmental Scientist ...................................................................................................$ 160.00/hour Staff Geologist ..........................................................................................................................$ 160.00/hour Project/Document Processing ..................................................................................................$ 135.00/hour

DIRECT COSTS
Mileage ..................................................................................................................................... IRS rate Subcontractors..........................................................................................................................Cost + 15%

MATERIALS AND EQUIPMENT
Aerial Drone Usage & Image Processing ..................................................................................$ 150.00/day Bailer.........................................................................................................................................$ 15.00 each Bladder Membrane...................................................................................................................$ 15.00/each Bladder Pump and Controller (MP10) ......................................................................................$ 125.00/day EnCore Container......................................................................................................................$ 16.00 each Field Vehicle  .............................................................................................................................$ 65.00/day Groundwater Filters..................................................................................................................$ 20.00/each Laser Leveler  ............................................................................................................................$ 50.00/day Locking Well Plugs/Caps...........................................................................................................$ 40.00 each Locks .........................................................................................................................................$ 20.00 each Low Flow Sampling (bladder pump/multi‐parameter meter/water level meter)  ...................$ 255.00/day Multi‐Parameter Meter............................................................................................................$ 75.00/day Peristaltic Pump........................................................................................................................$ 50.00/day Photoionization Detector (PID).................................................................................................$ 110.00/day Poly Tubing ...............................................................................................................................$ 0.75/foot Purge Sampling (peristaltic pump/multi‐parameter meter/water level meter)......................$ 180.00/day Roto Hammer/Coring Machine ................................................................................................$ 100.00/day Soil Sample Sleeves (stainless steel).........................................................................................$ 7.50 each Soil Sampling Tools (Hand Auger, Slide Hammer, breaker bar) ...............................................$ 60.00/day Sound Level Meter (Class 1) .....................................................................................................$ 150.00/day Sound Level Meter (Class 1) with Overnight Kit.......................................................................$ 200.00/day Traffic Control (signs, cones, barricades) .................................................................................$ 25.00/day Vapor Probe Temporary Sub‐Slab (vapor pin)..........................................................................$ 65.00/probe Vapor Probe Permanent Sub‐Slab (vapor pin and flush cover)................................................$ 125.00/probe Vapor Probe Temporary Soil (3‐5 feet deep, includes filter, tubing, sand, bentonite)............$ 100.00/probe Vapor Probe Sub‐Slab Installation Kit (roto hammer, drill bits, vapor pin tool, shop vac) ......$ 200.00/day Water Level Meter/Interface Probe .........................................................................................$ 30.00/day Water Level Pressure Transducer.............................................................................................$ 35.00/day Note:  Rates subject to change without notice.

Archaeological/Historical Consultants
2026 Rate Sheet

STAFF RATE
Principal (exempt) $192
Senior Professional (exempt) $138
Professional 3 (exempt) $125
Professional 2 $110
Professional 1 $95
Administration/Graphic Design $95
Osteologist $125

SUBCONSULTANTS RATE
Architectural Historian $165.00
All direct costs are subject to a 10% administration fee. These direct costs include but are not limited to subconsultants, information center or archive fees, heavy equipment, traffic control services, materials, reproduction, postage, traffic control costs, and travel costs. Mileage is billed at the current IRS standard mileage rate. Lodging, meals, and incidentals are billed at the GSA per diem rates for the applicable location and month, plus local taxes and fees.

If special accounting, bookkeeping, insurance, or invoicing procedures are requested, the required service will be billed on a time and materials basis.

Fieldwork is charged at four-hour increments for non-exempt staff. Overtime will be charged at 1.5x/2.0x for all nonexempt employees in accordance with California law.

Archaeological/Historical Consultants has a minimum charge of 8 hours of labor per job. If work is halted after notice to proceed, the 8-hour minimum will be charged, or actual hours worked, whichever is greater.

Native American monitoring may be arranged through Archaeological/Historical Consultants by request. Labor and all other costs associated with Native American monitoring are subject to a 20% administration fee.

Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
4 / Interface Engineering, Inc.

FEE
Fixed Fee
Project Phase Station 27 Station 29 Phase Totals
Construction Documents $8,700 $8,700 $17,400
Construction Administration $22,800 $22,800 $45,600
Post-Occupancy $3,500 $3,500 $7,000
Discipline Totals $35,000 $35,000
Total Fee: $70,000

PAYMENT TERMS
Standard reimbursable expenses include, but are not limited to: check plots, final plots, copies, phone calls, mileage to jobsite, parking, shipping, and messenger services, electronic transmittal of drawings to contractors to develop shop drawings.

Billed in addition to the above fee at cost plus 10 percent processing fee.

We will bill fees and reimbursable expenses monthly as services are performed. Payment is due within 60 days of receipt of invoice. Finance charges may be added after that time at a rate of 1.5 percent per month (annual rate of 18 percent). Finance charges will be applied to delayed payments resulting from lack of project funding. Upon aging of fees and reimbursable expenses beyond 90 days, Interface reserves the right to meet with Architect and holder of Prime Contract to determine resolution prior to continuation of services.

This proposal is valid for 90 days from the date first written above. Interface Engineering, Inc. reserves the right to modify or update this proposal after that date.

ADDITIONAL SERVICES
Services requested beyond those included in this proposal will be considered extra services and will be billed either at hourly rates listed below or will be estimated on a lump sum basis. Interface may decline to perform additional work until authorization is received in writing.

Interface Engineering Inc
City of Newark Fire Stations 27 & 29
January 9, 2026
5 / Interface Engineering, Inc.

Additional services will be billed at our standard hourly rates at the time the work is performed*. Our current standard hourly rates (2026) are:

Senior Principal: $385/Hour
Principal: $335/Hour
Associate Principal: $280/Hour
Associate/Project Manager: $265/Hour
Sr. Engineer-Designer: $235/Hour
Engineer-Designer: $195/Hour
Project Designer-Drafter: $175/Hour
Administrative: $145/Hour
*Annual rate changes are expected to be 4% per year.

Per Hour
1 Rebar Inspection $118.00
2 Concrete Placement & Sampling $118.00
3 Structural Masonry $118.00
4 Shotcrete $118.00
5 Material ID, Shop/Field Welding, High Strength Bolting $120.00 6 Anchor or Dowel Installation $118.00
7 Torque or Pull Testing $120.00
8 Nailing & Tiedown $118.00

UNIT TEST COSTS
1 Concrete Compression, per set of 5 (includes pick-up) $450.00 2 Shotcrete cores for Nozzleman Qualifications, per set of 3* $2,800.00 3 Shotcrete Compression, production, per set of 3 (includes pick-up) $530.00 4 CMU Mortar Compression, per set of 3 (includes pick-up) $350.00 5 CMU Grout Compression, per set of 3 (includes pick-up) $450.00 6 CMU Prism Compression, per set of 3 (includes pick-up) $750.00 7 High Strength Grout Compression, per set of 6 cubes (includes pickup) $650.00

OTHER COSTS
1 Project Management, per hour $195.00
2 Final Affidavit, each $450.00

BASIS OF CHARGES
Minimum charge per call-out (Show-up 2 hours): 4 Hours
Work from 4-8 hours: Actual Time
Travel to job site: Portal-to-Portal
Mileage to Jobsite or Shop: $0.80
Parking: To be Provided or At Cost
Work over 8 and up to 12 hours per day, on Saturday or Night, per hour Time & One Half Work over 12 hours per day, or on Sundays and Holidays, per hour Double Time

CITY OF NEWARK

SPECIAL INSPECTION & TESTING FEES
A. HOURLY AND UNIT COSTS & BASIS OF CHARGES:

INSPECTION RATES

FIRE STATION REPLACEMENT PROJECT
Estimated fees are based on current state and federally mandated prevailing wage hourly rates. These rates will be subject to adjustments as required by the Department of Industrial Relations (DIR), with the next update anticipated in mid 2026. Certified payroll will incur additional administrative fees. 37 MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 4

COST PROPOSAL

FIRE STATION A
(7500 SF)

FIRE STATION B
(8000 SF)
(2) TEMPORARY

FIRE STATIONS

CONSULTANT

SUBTOTAL
PHASE 1: PROGRAMMING & EARLY WORK - 2 MONTHS
MARJANG ARCHITECTURE $ 15,000.00 $ 15,000.00 $ 12,000.00 $ 42,000.00 SHANNON & WILSON $ 96,500.00 $ 96,500.00 $ - $ 193,000.00 BKF ENGINEERS $ 13,450.00 $ 13,450.00 $ 9,200.00 $ 36,100.00 FTF ENGINEERING $ 2,000.00 $ 2,000.00 $ - $ 4,000.00
TAYLOR ENGINEERS $ 3,000.00 $ 3,000.00 $ 2,000.00 $ 8,000.00 THE ENGINEERING ENTERPRISE $ 3,500.00 $ 3,500.00 $ 2,500.00 $ 9,500.00 GROUNDWORKS OFFICE INC $ 2,500.00 $ 2,500.00 $ - $ 5,000.00 FUEL OIL SYSTEMS $ - $ - $ - $ -
CSI MILROSE SPECIFICATIONS $ - $ - $ - $ -
SUBTOTAL $ 135,950.00 $ 135,950.00 $ 25,700.00 $ 297,600.00 PHASE 2: CONCEPTUAL DESIGN - 2 MONTHS
MARJANG ARCHITECTURE $ 28,000.00 $ 28,000.00 $ 14,000.00 $ 70,000.00 SHANNON & WILSON $ 25,000.00 $ 25,000.00 $ - $ 50,000.00 BKF ENGINEERS (BOUNDARY/TOPO) $ 24,750.00 $ 24,750.00 $ 15,000.00 $ 64,500.00 FTF ENGINEERING $ 3,500.00 $ 3,500.00 $ - $ 7,000.00
TAYLOR ENGINEERS $ 3,000.00 $ 3,000.00 $ 6,000.00 $ 12,000.00 THE ENGINEERING ENTERPRISE $ 8,000.00 $ 8,000.00 $ 7,000.00 $ 23,000.00 GROUNDWORKS OFFICE INC. $ 10,625.00 $ 10,625.00 $ - $ 21,250.00 FUEL OIL SYSTEMS $ - $ - $ - $ -
CSI MILROSE SPECIFICATIONS $ 1,000.00 $ 1,000.00 $ - $ 2,000.00 SUBTOTAL $ 103,875.00 $ 103,875.00 $ 42,000.00 $ 249,750.00 PHASE 3: SCHEMATIC DESIGN BRIDGING DOCUMENTS - 5 MONTHS MARJANG ARCHITECTURE $ 95,560.00 $ 95,560.00 $ 20,480.00 $ 211,600.00 SHANNON & WILSON $ - $ - $ - $ -
BKF ENGINEERS (SD+Alta Survey) $ 28,000.00 $ 28,000.00 $ 16,000.00 $ 72,000.00 FTF ENGINEERING $ 14,500.00 $ 14,500.00 $ 5,000.00 $ 34,000.00 TAYLOR ENGINEERS $ 11,800.00 $ 11,800.00 $ 7,800.00 $ 31,400.00 THE ENGINEERING ENTERPRISE $ 25,000.00 $ 25,000.00 $ 8,000.00 $ 58,000.00 GROUNDWORKS OFFICE INC. $ 21,500.00 $ 21,500.00 $ - $ 43,000.00 FUEL OIL SYSTEMS $ 3,500.00 $ 3,500.00 $ - $ 7,000.00
CSI MILROSE SPECIFICATIONS $ 6,000.00 $ 6,000.00 $ - $ 12,000.00 SUBTOTAL $ 205,860.00 $ 205,860.00 $ 57,280.00 $ 469,000.00 PHASE 4: AS NEEDED SUPPORT DURING DESIGN BUILD RFP PHASE

AS NEEDED SUPPORT DURING DESIGN BUILD
RFP PHASE $ 14,000.00 $ 14,000.00 $ 5,000.00 $ 33,000.00 SUBTOTAL $ 14,000.00 $ 14,000.00 $ 5,000.00 $ 33,000.00 TOTAL PROJECT DESIGN COSTS $ 459,685.00 $ 459,685.00 $ 129,980.00 $ 1,049,350.00 OPTIONAL SERVICES:

AS NEEDED SUPPORT DURING DESIGN BUILD
RFP PHASE $ 15,000.00 $ 15,000.00 $ 5,000.00 $ 35,000.00 GEOTECHNICAL ENGINEERING CONTINGENCY $ 10,000.00 $ 10,000.00 $ - $ 20,000.00 $ 25,000.00 $ 25,000.00 $ 5,000.00 $ 55,000.00

CITY OF NEWARK
FS 27 & 29 BRIDGING DOCUMENTS
38 MARJANG ARCHITECTURE

COMPENSATION
The compensation table on the opposite page includes the fee breakdown by phase for each discipline/firm and includes (2) fire stations and the temporary station. The design team assumes that the projects will be developed concurrently during each phase and that the same project team will be working on these stations and their related bridging documentation development.

Meetings will also be combined to include agendas that discuss all three projects for efficiency. Fees included are based solely on descriptions provided and basic square footages, and should be updated once specific addresses are provided and additional information about the needs of each site are developed.

MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 3 MarJang Architecture has assembled an experienced team of professionals with a history in the design of public safety facilities and fire stations.  The cost proposal project team includes the following firms, many of which are local to the area and Alameda County SLEBcertified.

MarJang Architecture Architect of Record
Shannon & Wilson Geotechnical Engineer
BKF Engineers Civil Engineer
FTF Engineering Structural Engineer
Taylor Engineers Mechanical, Plumbing & Fire Protection Engineer The Engineering Enterprise Electrical & Low Voltage Engineer Groundworks Office Inc. Landscape Architecture
Fuel Oil Systems Fueling Engineer
The fees in the proposal correspond to each phase as outlined in the RFSOQ including tasks listed under each phase and the Scope of Work outlined in our Statement of Qualifications.

Phase 1: Community Engagement, Programming & Early Work (2 months) Phase 2: Conceptual Design (2 months)
Phase 3: Schematic Design (30% Construction Documents - 4 months) Phase 4: As Needed Support During Design Build RFP Phase

COMPENSATION
The basis for compensation is a fixed fee not to exceed $1,049,350.00 for work through the Schematic Design Phase for Bridging Documents for Fire Station Nos. 27, 29 and (2) temporary fire stations.

Optional Services includes as-needed support during the design-build phase.

Professional services fees are calculated over a specific duration and may be shortened or prolonged slightly as the project progresses and work flows are more clearly defined.  A detailed spreadsheet is included on the following page, followed by firm billing rate sheets.

COST PROPOSAL
MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 5 HOURLY BILLING RATES 2026
Additional Services shall be billed at the following billing rates:

Principal - Project Manager/Architect $265.00
Associate - Sr. Design Manager $190.00
Senior Designer $175.00
BIM Specialist & Technical Designer $165.00
Designer/Job Captain $135.00
Designer $110.00
MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 6 2026 FEE SCHEDULE – NORTHERN CALIFORNIA OFFICES
Fees for Professional Services
Officers/Associates
Senior Vice President ................................................................................................... $350.00/hr.

Vice President................................................................................................................ $350.00/hr.

Senior Associate ............................................................................................................ $300.00/hr.

Associate ........................................................................................................................ $270.00/hr.

Engineering/Geology/Hydrology/Environmental
Senior Professional III .................................................................................................. $245.00/hr.

Senior Professional II.................................................................................................... $230.00/hr.

Senior Professional I..................................................................................................... $215.00/hr.

Professional IV .............................................................................................................. $200.00/hr.

Professional II, III.......................................................................................................... $185.00/hr.

Professional I ................................................................................................................. $165.00/hr.

Field and Lab Technician/Drafter/Technical Assistant Regular Overtime Technical Services (Senior, IV).............................................$165.00/hr. ................... $205.00/hr.

Technical Services (III, II, I) ..................................................$145.00/hr. ................... $180.00/hr.

Administrative Regular Overtime
Office Services (Senior, V, IV) ..............................................$160.00/hr. ................... $200.00/hr.

Office Services (III, II, I) .......................................................$135.00/hr. ................... $170.00/hr.

Special Services
Senior Consultant ........................................................................................................... as quoted Consultant........................................................................................................................ as quoted Instrumentation Specialist............................................................................................. as quoted Prevailing Wage Surcharge
The hourly rates will be increased by $40 per hour for prevailing wage work.

Expert Testimony
The hourly rates for the services of our staff will be doubled for time spent actually providing expert testimony.

Subconsultants, Subcontractors, and Reimbursable Expenses Expenses other than salaries that are directly attributable to our professional services will be invoiced at our cost plus 15%. Shannon & Wilson may employ subconsultants and subcontractors, as necessary, to assist in furnishing its services. Examples include, but are not limited to, drillers, excavating companies, and laboratories.

Subconsultant and subcontractor fees will be invoiced at cost plus 15%.

Vehicles
Trucks and Field Vehicles…………………. ……………….$25/hour up to $200.00/day Personal Vehicles ……………………………………………..per Federal Mileage Rate Field Equipment and Laboratory Testing (as quoted)
These rates are for services provided for the current fiscal year (FY). At the end of each FY (December 31), rates will be adjusted for the next FY and invoiced accordingly.
2026 FEE SCHEDULE – NORTHERN CALIFORNIA OFFICES
Fees for Professional Services
Officers/Associates
Senior Vice President ................................................................................................... $350.00/hr.

Vice President................................................................................................................ $350.00/hr.

Senior Associate ............................................................................................................ $300.00/hr.

Associate ........................................................................................................................ $270.00/hr.

Engineering/Geology/Hydrology/Environmental
Senior Professional III .................................................................................................. $245.00/hr.

Senior Professional II.................................................................................................... $230.00/hr.

Senior Professional I..................................................................................................... $215.00/hr.

Professional IV .............................................................................................................. $200.00/hr.

Professional II, III.......................................................................................................... $185.00/hr.

Professional I ................................................................................................................. $165.00/hr.

Field and Lab Technician/Drafter/Technical Assistant Regular Overtime Technical Services (Senior, IV).............................................$165.00/hr. ................... $205.00/hr.

Technical Services (III, II, I) ..................................................$145.00/hr. ................... $180.00/hr.

Administrative Regular Overtime
Office Services (Senior, V, IV) ..............................................$160.00/hr. ................... $200.00/hr.

Office Services (III, II, I) .......................................................$135.00/hr. ................... $170.00/hr.

Special Services
Senior Consultant ........................................................................................................... as quoted Consultant........................................................................................................................ as quoted Instrumentation Specialist............................................................................................. as quoted Prevailing Wage Surcharge
The hourly rates will be increased by $40 per hour for prevailing wage work.

Expert Testimony
The hourly rates for the services of our staff will be doubled for time spent actually providing expert testimony.

Subconsultants, Subcontractors, and Reimbursable Expenses Expenses other than salaries that are directly attributable to our professional services will be invoiced at our cost plus 15%. Shannon & Wilson may employ subconsultants and subcontractors, as necessary, to assist in furnishing its services. Examples include, but are not limited to, drillers, excavating companies, and laboratories.

Subconsultant and subcontractor fees will be invoiced at cost plus 15%.

Vehicles
Trucks and Field Vehicles…………………. ……………….$25/hour up to $200.00/day Personal Vehicles ……………………………………………..per Federal Mileage Rate Field Equipment and Laboratory Testing (as quoted)
These rates are for services provided for the current fiscal year (FY). At the end of each FY (December 31), rates will be adjusted for the next FY and invoiced accordingly.

MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 7 he prevailing IRS rate per mile.
s from invoice date. Late Fee will be charged at 1.5% per month on past due accounts. c increases, including January 1st of each year.

BKF ENGINEERS

BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2026

CLASSIFICATION HOURLY RATE

PROJECT MANAGEMENT
Principal in Charge $333.00
Senior Project Executive $309.00
Project Executive $301.00
Senior Project Manager | Senior Technical Manager $292.00 Project Manager | Technical Manager $287.00
Engineering Manager | Surveying Manager | Planning Manager $264.00

TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $245.00 Project Engineer | Project Surveyor | Project Planner $215.00 Design Engineer | Staff Surveyor | Staff Planner $188.00 BIM Specialist I, II, III $188.00 - $215.00 - $245.00
Technician I, II, III, IV, V $179.00 - $190.00 - $208.00 - $224.00 - $242.00 Drafter I, II, III, IV $140.00 - $153.00 - $166.00 - $184.00 Engineering Assistant | Surveying Assistant | Planning Assistant $117.00

FIELD SURVEYING
Survey Party Chief $245.00
Instrument Person $210.00
Survey Chainperson $158.00
Utility Locator I, II, III, IV $128.00 - $181.00 - $217.00 - $247.00 Apprentice I, II, III, IV $97.00 - $130.00 - $144.00 - $152.00

CONSTRUCTION ADMINISTRATION
Senior Consultant $320.00
Senior Construction Administrator $279.00
Resident Engineer $207.00
Field Engineer I, II, III, IV $188.00 - $215.00 - $245.00 - $263.00

FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $229.00
Funding Strategies Manager $210.00
Funding/Research Analyst I, II, III, IV $144.00 - $166.00 - $176.00 - $194.00

PROJECT ADMINISTRATION
Project Coordinator $156.00
Senior Project Assistant $134.00
Project Assistant $119.00
Clerical | Administrative Assistant $100.00
Expert witness rates are available upon request.

Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Late Fee will be charged at 1.5% per month on past due accounts. • The rates shown are subject to periodic increases, including January 1st of each year.

BKF ENGINEERS
MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 8 38 Mason Street, 2nd Fl
San Francisco
California 94102
T. 415.931.8460
1023 Nipomo St Suite 210
San Luis Obispo
California 93401
T. 805.544.1216
F. 805.544.2004

FTF ENGINEERING
2026 Billing Rates
San Francisco
Principal – Founder $360
Principal $305
Senior Associate $285
Associate $250
Project Engineer $225
Design Engineer $200
Designer $175
Asst. Designer $120
Revit / CAD Specialist $200
Administrative $135
38 Mason Street, 2nd Fl
San Francisco
California 94102
T. 415.931.8460
1023 Nipomo St Suite 210
San Luis Obispo
California 93401
T. 805.544.1216
F. 805.544.2004

FTF ENGINEERING
2026 Billing Rates
San Francisco
Principal – Founder $360
Principal $305
Senior Associate $285
Associate $250
Project Engineer $225
Design Engineer $200
Designer $175
Asst. Designer $120
Revit / CAD Specialist $200
Administrative $135
MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 9 Alameda County Fire Stations 24 and 26 | Design Build MPS Consulting Engineering Fee Proposal 5 Phase HVAC &
BAS
Plumbing &
Sprinklers
Total Fee
Fire Station 1
Programming & Early Work Phase $3,000 $2,000 $5,000
Conceptual Design Phase $1,900 $1,100 $3,000
Schematic Design Phase $6,200 $5,600 $11,800
Fire Station 2
Programming & Early Work Phase $3,000 $2,000 $5,000
Conceptual Design Phase $1,900 $1,100 $3,000
Schematic Design Phase $6,200 $5,600 $11,800
Temporary Fire Station
Programming & Early Work Phase $2,000 $2,000 $4,000
Conceptual Design Phase $1,900 $1,100 $3,000
Schematic Design Phase $4,200 $3,600 $7,800
Total Basic Engineering Fee $30,300 $24,100 $54,400

4.2 Extra Services
Compensation for Extra Services as defined in Section 3.0 shall be paid hourly for all authorized services rendered at the rates indicated below:

Position 2026 Hourly Rates
Principal $330
Senior Associate $290
Associate $265
Senior Designer/Senior Engineer/Project Manager $235
Designer/Engineer $215
CAD Technician $185
Rates may be reviewed and adjusted at the beginning of each calendar year.

4.3 Reimbursements
None. Normal expenses including copying, postage, travel within the Bay Area (mileage & parking), are included in this proposal.

Thank you for considering us for this project. We look forward to working with you.

Sincerely,
Taylor Engineers
David Heinzerling, PE
Principal
Alameda County Fire Stations 24 and 26 | Design Build MPS Consulting Engineering Fee Proposal 5 Conceptual Design Phase $1,900 $1,100 $3,000
Schematic Design Phase $6,200 $5,600 $11,800
Fire Station 2
Programming & Early Work Phase $3,000 $2,000 $5,000
Conceptual Design Phase $1,900 $1,100 $3,000
Schematic Design Phase $6,200 $5,600 $11,800
Temporary Fire Station
Programming & Early Work Phase $2,000 $2,000 $4,000
Conceptual Design Phase $1,900 $1,100 $3,000
Schematic Design Phase $4,200 $3,600 $7,800
Total Basic Engineering Fee $30,300 $24,100 $54,400

4.2 Extra Services
Compensation for Extra Services as defined in Section 3.0 shall be paid hourly for all authorized services rendered at the rates indicated below:

Position 2026 Hourly Rates
Principal $330
Senior Associate $290
Associate $265
Senior Designer/Senior Engineer/Project Manager $235
Designer/Engineer $215
CAD Technician $185
Rates may be reviewed and adjusted at the beginning of each calendar year.

4.3 Reimbursements
None. Normal expenses including copying, postage, travel within the Bay Area (mileage & parking), are included in this proposal.

Thank you for considering us for this project. We look forward to working with you.

Sincerely,
Taylor Engineers
David Heinzerling, PE
Principal
MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 10 www.engent.com
ALAMEDA | AUBURN | LOS ANGELES | NEOSHO | SAN DIEGO | SANTA BARBARA January 12, 2026
Karen Mar
MarJang Architecture
930 Cole Street, Suite 101
San Francisco, CA 94117
Project: Alameda County Fire Stations 24 &26
Subject: Electrical Consulting Engineering Fee Proposal Dear Karen:

The Engineering Enterprise is pleased to provide this fee proposal for consulting electrical engineering services on the above-mentioned project as outlined in this document.

1.0 Project Description

1.1 Overview
A. The project consists of the construction of two new Fire Stations 24 and 26 and temporary Fire Station 24, located in Alameda County, California.

B. Both core/shell construction and interior improvements will be included in the project scope.

C. Interior improvement spaces will incorporate scope as described in the RFP including apparatus bays, workshop, turnout room, laundry, fitness room, utility room, kitchen, day room, dorm/bedrooms, restrooms, offices, lobby, conference room, etc.

D. The sites shall include lighted parking lots, pathway/walkways, and landscape areas.

E. The County estimates the construction budget to be $30,000,000 for this project.

1.2 Electrical Systems and/or Features
A. Incoming power and telecommunication services.

B. Site distributed infrastructure.

C. Power distribution system.

D. Emergency power distribution system.

E. Power connections to all motors.

F. Grounding system.

G. Branch circuiting of all devices, equipment, and appliances.

H. Interior lighting and lighting control system.

I. Emergency/egress lighting system.

J. Exterior lighting and controls.

K. Fire alarm system schematic design. Final design by others (Fire Alarm Engineer).

L. Telecommunication cabling system.

The Engineering Enterprise
www.engent.com
ALAMEDA | AUBURN | LOS ANGELES | NEOSHO | SAN DIEGO | SANTA BARBARA January 12, 2026
Karen Mar
MarJang Architecture
930 Cole Street, Suite 101
San Francisco, CA 94117
Project: Alameda County Fire Stations 24 &26
Subject: Electrical Consulting Engineering Fee Proposal Dear Karen:

The Engineering Enterprise is pleased to provide this fee proposal for consulting electrical engineering services on the above-mentioned project as outlined in this document.

1.0 Project Description

1.1 Overview
A. The project consists of the construction of two new Fire Stations 24 and 26 and temporary Fire Station 24, located in Alameda County, California.

B. Both core/shell construction and interior improvements will be included in the project scope.

C. Interior improvement spaces will incorporate scope as described in the RFP including apparatus bays, workshop, turnout room, laundry, fitness room, utility room, kitchen, day room, dorm/bedrooms, restrooms, offices, lobby, conference room, etc.

D. The sites shall include lighted parking lots, pathway/walkways, and landscape areas.

E. The County estimates the construction budget to be $30,000,000 for this project.

1.2 Electrical Systems and/or Features
A. Incoming power and telecommunication services.

B. Site distributed infrastructure.

C. Power distribution system.

D. Emergency power distribution system.

E. Power connections to all motors.

F. Grounding system.

G. Branch circuiting of all devices, equipment, and appliances.

H. Interior lighting and lighting control system.

I. Emergency/egress lighting system.

J. Exterior lighting and controls.

K. Fire alarm system schematic design. Final design by others (Fire Alarm Engineer).

L. Telecommunication cabling system.

PROJECT PHASE FEE
Programming Phase $9,600
Conceptual Design Phase $38,400
Schematic Bridging Document Design Phase $112,000
TOTAL FEE $160,000

6.2 Extra Services
Compensation for Extra Services as defined in Section 3.0 shall be paid hourly for all authorized services rendered at the rates indicated below:

A. Principal $300/hour
B. Associate $260/hour
C. Senior Engineer $250/hour
D. Senior Lighting Designer $240/hour
E. Project Manager $240/hour
F. Project Engineer $230/hour
G. Designer $220/hour
H. BIM Technician $190/hour
I. Intern $150/hour
J. Administrative Staff $145/hour

7.0 Reimbursable Expenses
Travel, parking, delivery and reproduction costs will be billed separately on a direct cost basis with no additional markup by TEE.

8.0 Payment
Invoices for services will be issued monthly and shall be due and payable upon receipt. A yearly carrying charge of eighteen percent (18%) will be added to each invoice thirty days delinquent. No carrying charge will be incurred if invoices are paid in full within sixty (60) days of the date of the invoice.

It is understood that this letter constitutes the entire agreement between the parties and that there are no conditions, agreements, or representations between the parties except as expressed herein.

If a court of competent jurisdiction finds this agreement, or any portion of this agreement, to be invalid, unlawful, or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained in this agreement and all provisions of all other agreements between the parties shall not in any way be affected or impaired by the finding of invalidity, illegality, or unenforceability.

Please indicate your approval of the foregoing proposal by signing in the space provided below and by returning one copy of this agreement to our office at your earliest convenience.

MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 11 ____INITIALS (GWO) & ______INITIALS (CLIENT)
o Coordinate with architectural, MEP, civil and other consultants as required. o Provide electronic PDF of Schematic Design Set at 50% and 100%.

COMPENSATION
Compensation listed for the Scope of Work will be billed as Fixed Fee with a not-to-exceed amount and invoiced each month during the duration of the project. The fee does not include Reimbursable Expenses, which include: printing, plotting, courier service and travel outside a 50-mile radius.

HOURLY RATES
Hourly rates reflect billing rates for 2026 and are subject to change depending on the length and duration of the project.

PROJECT ASSUMPTIONS AND EXCLUSIONS:

Additional services outside the scope listed above will be contracted on an hourly basis.

Landscape Architect shall immediately notify of any such reports and additional consultants required to complete the project (none anticipated this scope of work).

1. Professional services not included:

Civil Engineering and site grading
Structural engineering for landscape features
Water Feature mechanical design and engineering
Exterior lighting photometrics
Electrical engineering for all site lighting and irrigation power Agency processing
Graphic and Signage design including ADA signage
LID Planter or Storm water mitigation design and calculations Waterproofing design and documentation

SCOPE ITEMS FEE
Task 1 – Programming $ 11, 820
Task 2 – Concept Design $ 15,320
Task 3 – Schematic Design $ 25,120
PROJECT TOTAL $ 64,012
GWO Staff FEE
Partner/ Director $ 250
Senior Associate / LA $ 195
Project Manager $ 175
Project Designer $ 145
Project Staff $ 125
Administration $ 90
____INITIALS (GWO) & ______INITIALS (CLIENT)
JANUARY 31, 2026
Karen Mar, AIA
Principal
MARJANG Architecture
San Francisco, CA
Subject: Alameda County Fire Stations 24 & 26
Dear Karen,
I’m very pleased to submit this proposal for Professional Services in connection with the Alameda County Fire Stations 24 & 26

PROJECT DETAILS AND SCOPE

Groundworks Office Inc. (GWO) has been requested to provide landscape architectural services for the Alameda County Fire Stations 24 & 26 located in Alameda County, California (PROJECT). GWO is offering landscape architecture services for Programming, Concept Design and Schematic Design.

GWO will advise and provide design and documentation for the approvals and permitting process, as well as assist Marjang with the management and coordination of the landscape Scope of Work.

The Scope of Work to include design and documentation for all landscape areas which include, pedestrian walkways and circulation, patios, planting, and all exterior spaces that serve the Project. The Scope of Work includes, irrigation design, pedestrian paving, site walls, site planting, steps, fencing and gates, trash enclosures, light fixture selection, landscape grading, site furnishings and all other exterior site elements / features.

Groundworks Office will participate in all coordination meetings with the Client, Civil Engineer, Structural Engineer, and other necessary consultants. The proposal includes participating in a normal but efficient process that is within the implied limits of the fee. Deliverables include plans, sections and elevations as required to explain the project to the Owner and the City for approvals and permitting. Exclusions from the scope of work include design and details for roof/building waterproofing and engineering required for all landscape foundations and elements.

GWO will provide services generally as described herein, modified as appropriate to support the project team needs.

GROUND
WORKS
Office
landscape
architects
1792 5 th Street
Berkeley California
94710
g w o s i t e . c o m
MARJANG COST PROPOSAL | CITY OF NEWARK FS 27 & 29 BRIDGING DOCS RFP 12 17500 Murphy Parkway, Lathrop CA 95330
(925) 556 5424 Phone
www.fueloilsystems.net
March 2, 2026
TO: Karen Mar
FROM: Doug Nakano, Fuel Oil Systems
RE: Rate Sheet
LABOR RATES. These are rates for any required Time and Material labor outside the scope of defined design services.

Principal $300 per hour
Associate $225 per hour
Coordinator $150 per hour
BIM technician $150 per hour
17500 Murphy Parkway, Lathrop CA 95330
(925) 556 5424 Phone
www.fueloilsystems.net
March 2, 2026
TO: Karen Mar
FROM: Doug Nakano, Fuel Oil Systems
RE: Rate Sheet
LABOR RATES. These are rates for any required Time and Material labor outside the scope of defined design services.

Principal $300 per hour
Associate $225 per hour
Coordinator $150 per hour
BIM technician $150 per hour
17500 Murphy Parkway, Lathrop CA 95330
(925) 556 5424 Phone
www.fueloilsystems.net
March 2, 2026
TO: Karen Mar
FROM: Doug Nakano, Fuel Oil Systems
RE: Rate Sheet
LABOR RATES. These are rates for any required Time and Material labor outside the scope of defined design services.

Principal $300 per hour
Associate $225 per hour
Coordinator $150 per hour
BIM technician $150 per hour

mack5 Services:

Owner’s Representative
Project Management
Construction
Management
Cost Management
Cost Planning
phone 510.595.3020
mack5
Headquarters
100 Broadway
Suite 260
Oakland, CA 94607
Richmond Office
322 Harbour Way
Suite 16
Richmond, CA 94801
CSLB #935811
Proud Member of
California Park & Recreation
Society
January 16, 2026
Miki Tsubota, City Engineer
City of Newark - Public Works Department
Newark City Hall
37101 Newark Boulevard
Newark, CA 94560-3796
Re Project Management Services Revised Fee Proposal
Fire Station #27 and Fire Station #29 Replacement Project Dear Mr. Tsubota:
mack5 is pleased to submit our revised Fee Proposal for the Project Management Services including Bridging Architectural, Geotechnical, Environmental, Cost Estimating, CEQA, Commissioning and Special Testing & Inspection Services.

Our Team
Besides the mack5 team members included in our PM services proposal dated December 8, 2025, our team now also includes Bridging Design team (MARJANG Architecture), CEQA consultant (Panorama Environmental, Inc), Commissioning Services (Interface Engineering, Inc) and Special Testing & Inspections (AME, Inc).

The Bridging Design team includes the following consultants:

Structural FTF Engineering
Civil & Surveying BKF Engineers
Mechanical & Plumbing Taylor Engineers
Electrical, Low Voltage The Engineering Enterprise
Geotechnical & Environmental Shannon & Wilson
Landscaping Groundworks Office, Inc
Fuel System Fuel Oil Systems

Scope of Services
At City’s request, our scope of services now includes the development of the schematic level bridging documents including preliminary project specifications and design narratives/basis of design documents. City could also explore procuring the Design Builder with a conceptual level design document with design narratives/basis of design documents. This will lower the bridging architect/design team fees.

Our scope of services also includes Cost Estimating services (to be provided by mack5), CEQA services by Panorama Environmental, Inc., Building Commissioning Services by Interface Engineering, Inc and Special Testing & Inspections by AME, Inc.

We have included Phase 2 Environmental Services for both sites so this can be done if Phase 1 reports indicate the need. If further investigation and site cleanup is determined to be required after phase 2 then these could be included in the Design Builder’s RFP. If Phase 2 is determined to be not required on either site after phase 1 is complete, then Phase 2 scope and fees can be taken out of our contract.
mack5 Services:

Owner’s Representative
Project Management
Construction
Management
Cost Management
Cost Planning
phone 510.595.3020
mack5
Headquarters
100 Broadway
Suite 260
Oakland, CA 94607
Richmond Office
322 Harbour Way
Suite 16
Richmond, CA 94801
CSLB #935811
Proud Member of
California Park & Recreation
Society
January 16, 2026
Mr. Miki Tsubota, City Engineer

We have also included preliminary bridging design documents for 2 temporary stations with the assumption that the temporary stations will be prefabricated modular buildings installed on a site located near the existing fire stations. The final scope of the temporary stations will need to be finalized during the early phase of the project.

FS27 site has fire training structures which may need to be relocated to optimize the layout of the new fire station building. Our scope currently does not include design for the new training tower/tower relocation and other training structures on this site. Our scope also does not include services needed to merge parcels on FS27 and FS29 sites.

Our scope of services is based on our understanding of the of the services City is looking for. If needed, we can adjust our scope of services to better suit the City’s needs.

As noted in our December 8, 2025, proposal letter, mack5 is uniquely qualified to carry our services
into the next phase of the Fire Station #27 and Fire Station #29 Replacement Project and is committed to ensuring its successful delivery. We would be very pleased to continue providing our high level of service to the City and look forward to continuing our work on the Project to help the City successfully deliver it.

We also encourage the City to talk with our references to hear first-hand about our high level of service, where we are known for our personalized/results-oriented approach, proactivity and comprehensive knowledge of design and construction.

Manil Bajracharya
Principal/Senior Project Manager
President, Macks Craic, Inc. dba mack5
415-902-6900
[email protected]
City of Newark
Project Management, Bridging Design, CEQA, Environmental, Commissioning & Special Testing & Inspection Services for Fire Station #27 and Fire Station #29 Replacement ProjectProposed Fee based on 45-month Project durationBy Phase/Task and Staff MemberJanuary 16, 2026 Total Amount
Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ $
1 Project Setup, Finalize Project Scope, Temp. Station Scope, 2 months (March 2026 - April 2026) 80 $20,160 80 $20,160 120 $26,760 - $0 - $40 50 $10,500 $77,620 2 Programming/Bridging Documents/Geotech/Environmental/CEQA/Public Outreach, 10 months (May 2026 - February 27) 240 $61,440 480 $122,880 1,200 $271,920 - $0 - $0 350 $73,500 $529,740 3 DBE RFQ & RFP/Procurement, 7 months (November 2026 - May 2027) 80 $20,960 100 $26,200 240 $55,680 - $0 - $0 - $0 $102,840 4 DBE Design/Permitting including Temporary Stations 27 & 29, Construction Phase for the 2 Temporary Stations, 2 permit packages, 12 months (June 2027 - May 2028) 300 $80,350 480 $128,560 1,440 $341,640 - $0 - $0 60 $13,080 $563,630 5 Construction Station 29, 15 months (April 2028 - June 2029) 210 $58,352 - $0 360 $88,680 900 $204,120 1,200 $219,280 20 $4,540 $574,972 6 Construction Station 27, 17 months (May 2028 - September 2029) 238 $66,276 - $0 408 $100,728 1,020 $231,840 1,360 $249,040 20 $4,540 $652,424 7 Commissioning/Closeout Station 29, 2 months (June 2029 - July 2029) - $0 - $0 20 $5,020 40 $9,240 80 $14,880 - $0 $29,140 8 Commissioning/Closeout Station 27, 2 months (September 2029 - October 2029) 20 $5,660 - $0 32 $8,032 100 $23,100 160 $29,760 - $0 $66,552 1,168 $313,198 1,140 $297,800 3,820 $898,460 2,060 $468,300 2,800 $513,000 500 $106,160 $2,596,918 Total PM Service for Fire Stations #27 and #29 Replacement Project: $2,596,918 9 Budget Allowances
a. Bridging Architect & Engineers/Consultants including Civil, Surveying, Landscape, MEP, FP, Low Voltage, Security, Fuel Systems, Geotechnical, Environmental $1,049,350 b. CEQA Consultant $145,000 c. Commissioning Consultant $70,000 d. Special Testing & Inspections $435,000 Total Subconsultant Budget Fee: $1,699,350
6% mark up on subconsultant cost: $101,961
Total for all Services for Fire Stations #27 and #29 Replacement Project $4,398,229 Graciela Ortiz
Project Engineer
Cynthia Madrid
Senior Cost Manager
Phase/Task
Manil Bajracharya
PIC/Senior Project
Manager
David Ross
Senior Project Manager
Michael Drasnin
Project Manager
Tony Fuentes
Construction Manager
CITY OF NEWARK FS 27 & FS29

REPLACEMENT PROJECT

ARCHITECTURAL SERVICES FOR FIRE

STATION BRIDGING DOCUMENTS

PROPOSAL
JANUARY 15, 2026
2 M A R J A N G A R C H I T E C T U R E

MARJANG ARCHITECTURE
Architect of Record
953 W. MacArthur Boulevard, Studio 8
Oakland, CA 94608
contact | Karen Mar
(415)522-0600 x 1001
[email protected]

SHANNON & WILSON
Geotechnical & Environmental Engineer
4085 Nelson Avenue, Suite A
Concord, CA 94520
contact | Catherine Ellis
(925)466-3130
[email protected]

BKF ENGINEERS
Civil Engineer
2100 Franklin Street, Suite 4C
Oakland, CA 94612
contact | Eric Swanson
(925)383-0988
[email protected]

DESIGN TEAM DIRECTORY

FTF ENGINEERING
Structural Engineer
38 Mason Street, 2nd Floor
San Francisco, CA 94102
contact | Will Korger
(415) 931-8460
[email protected]

TAYLOR ENGINEERS
Mechanical, Plumbing & Fire Protection Engineer
1080 Marina Village Parkway
Alameda, CA 94501
contact | David Heinzerling
(510)473-1176
[email protected]

THE ENGINEERING ENTERPRISE
Electrical, Low Voltage & Security Engineer
1125 High Streeet
Auburn, CA 95603
contact | Scott Wheeler
(530)305-4717
[email protected]
GROUNDWORKS OFFICE INC.

Landscape Architect
1792 5th Street
Berkeley, CA 94710
contact | Sara Peschel
(510)833-2111
[email protected]

FUEL OIL SYSTEMS
Fueling Engineer
17500 Murphy Parkway
Lathrop, CA 95330
contact | Doug Nakano
phone | (925)556-5424
[email protected]
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 3

DESIGN TEAM FIRM PROFILES
MARJANG ARCHITECTURE Architect of Record
Since its founding in 2005, MarJang Architecture has completed dozens of projects. The firm specializes in designing multi-faceted project types, including new construction and remodeling of office interiors, exhibition and interpretive environments, public facilities, and private commercial developments. MarJang has expertise in coordinating complex projects with diverse user groups, and its staff of eight includes a licensed architect, licensed structural engineer, LEED-accredited professionals, and BIM specialists.

MarJang’s first experience with public safety or fire station work was on  San Francisco International Airport’s Firehouse No. 3 project.

The firm was selected by a leading public safety architect for its residential experience and tasked with “de-institutionalizing” the firehouse and making it “more of a home” for the fire personnel who served at the station. MarJang’s role in this initial project included interior architecture and the design of a secure checkpoint adjacent to the firehouse.

The SFO Firehouse No. 3 project led to the firm’s next role as LBE Joint Venture partner and Design Architect on the SFFD Ambulance Deployment Facility (ADF).  Concepts presented by MarJang to SF Public Works to save the project $20 million were selected for execution in 2018.   The project is a 24-hour restocking and refueling facility for the city’s fleet of 50 ambulances, houses the administrative headquarters for the San Francisco Fire Department’s Emergency Medical Services Division, and provides administrative offices, gym, conference, and training facilities for 250 personnel. The project also exceeded the original sustainability goal of LEED Silver and was Certified LEED Platinum in 2022.

MarJang Architecture has since completed two additional Aircraft Rescue and Fire Fighting Facilities at San Jose Mineta International Airport (SJC) and Monterey Regional Airport (MRY).  The projects are LEED Silver Certified and were led by MarJang as Lead Design Architect and Architect of Record. MarJang’s most recent completed fire station project is a 6,000 sf renovation and seismic upgrade project on a steep site for the Kensington Fire Protection District Public Safety Building.

The professional consultant team assembled for this response has also participated in these projects or has worked with MarJang Architecture on other past projects.

SHANNON & WILSON Geotechnical Engineer
For over 70 years, Shannon & Wilson has provided geotechnical and environmental engineering services and construction testing and inspection services to federal, state, and local governments and agencies as well as private clients. Today we maintain offices across the country in a variety of markets, including our Bay Area office in Concord. We combine our local experience with the specialized expertise and resources of our nationally-recognized engineering services to deliver successful projects for our clients. We work on a range of projects, from the technically complex with major capital improvement costs to smaller-scale projects with limited budgets.

Regardless of size, we give each project the same attention to technical excellence, quality control, and responsiveness. As a full-service geotechnical and environmental firm, we offer design, laboratory, and construction services. Our areas of specialization include soil and foundation engineering, analyses and design recommendations, pavement design, deep excavations, tunnels, and geologic and seismic hazard evaluations. We also provide second opinion studies, peer review, forensic studies, and expert witness services. We have experience with alternative delivery methods including design-build, progressing design-build, and CM/GC contracts. 4 M A R J A N G A R C H I T E C T U R E
BKF ENGINEERS Survey & Civil Engineer
Since 1915, BKF Engineers has earned a reputation for its ability to successfully plan, design, survey, and implement complex projects.

BKF offers experience with team members with extensive backgrounds in large and small municipal public works departments within the Greater Bay Area. BKF Engineers’ extensive knowledge encompasses a comprehensive and detailed understanding of the various services, infrastructure, and utilities communities offer. The BKF team is known for its solution-oriented mindset. It provides project designs that support stormwater management, wastewater maintenance, and underground utilities that work with local infrastructure and professional project surveying, staking, and inspection services.

FTF ENGINEERING Structural Engineer
FTF Engineering is a structural engineering professional services firm established in 2002, with offices in San Francisco and San Luis Obispo. We create value by designing safe and enduring structures with integrity and innovation, delivering technically excellent solutions in a cooperative, creative, and flexible manner that is responsive to project needs and client priorities. FTF is a City and County of San Francisco Local Business Enterprise and a California Small Business Enterprise. We prioritize strong communication, responsiveness, and accountability to keep design teams aligned with Owner objectives and schedules.

FTF brings substantial public sector experience and understands the Bridging Documents workflow, including early basis of design development, agency and stakeholder coordination, and design progress presentations that support Owner review and decisions. Our team routinely works on complex, multi-party public projects and approvals and supports project teams with practical, constructible structural solutions and clear schematic-level deliverables. Our relevant public safety experience includes structural services for the County of Santa Barbara Sheriff Annex Relocation, seismic retrofit and rehabilitation of the City of Guadalupe City Hall housing both Fire Station and Police Station facilities (Risk Category IV), and a feasibility study evaluating upgrade and expansion options for Morro Bay Fire Station 2 living quarters. We develop phased approaches that maintain safety and continuity, including temporary shoring and sequencing strategies. This approach positions FTF to support ACFD’s page-turn reviews, coordination with agencies having jurisdiction, and parallel development of bridging documents for both the permanent stations and the temporary station.

TAYLOR ENGINEERS Mechanical, Plumbing & Fire Protection Engineer Established in 1995, Taylor Engineers is a nationally recognized engineering firm specializing in building mechanical systems design, energy conservation and analysis, energy management and control system design, and system commissioning. Over the years, Taylor Engineers has built a national reputation as an expert in HVAC, plumbing, and fire sprinkler systems design.

We have extensive design experience with fire stations, including the following projects:
• Alameda County Fire Stations #7, #25
• Alameda County Fire Training Center
• Fresno Fire Training Center
• Fremont Fire Stations #1, #3, #7
• Fremont Fire Stations #4, #5, #9, #10 (feasibility studies) • Sacramento Fire Station #14

DESIGN TEAM FIRM PROFILES
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 5
THE ENGINEERING ENTERPRISE Electrical Engineer & Low Voltage Systems The Engineering Enterprise has cultivated a robust and enduring partnership with Placer County, which has been marked by continuous success. Our collaborative involvement in numerous projects over the past two decades has provided unparalleled insights into the optimal approach for delivering and sustaining Placer County initiatives.  Additionally, the firm has delivered comprehensive electrical engineering services to Public Safety, Police, Fire, Emergency Operations, and 911 Centers across California. Our extensive experience and the expertise of our team enable us to manage a broad spectrum of electrical engineering projects. From minor power system upgrades and conference room AV installations to site infrastructure enhancements, emergency backup system designs, and the construction of new office complexes, we provide full electrical system design, agency approvals, and construction administration for projects of all sizes.

Due to the unique experience and diversity within The Engineering Enterprise, the firm can offer specialized design services tailored to the client’s needs.  We believe in the active participation of the Principal-In-Charge from the conceptual phase through project closeout.

All our Principals are “working principals” and, as such, are active in the firm’s design decisions, continually employing value engineering concepts and maintaining project cost control throughout the design process.  The firm’s extensive research and application of new technologies and their impact on the project are particularly important to each project.  The primary goal of The Engineering Enterprise is to produce designs that accommodate the client’s needs and are technically sound, innovative, cost-effective, and completed on schedule.  Nothing speaks more to the success of our design philosophy than the fact that 95% of our work comes to us through repeat clientele.

GROUNDWORKS OFFICE INC. Landscape Architect
Groundworks Office is a landscape architecture and urban design firm that shapes public spaces to tell stories about our vibrant and complex world. We design parks, plazas, gardens, and waterfronts that celebrate a place’s authentic character and the people who live there.

Groundworks Office was founded in 2013 to make places that restore and reveal the power and beauty of the natural environment and cultivate an awareness of our connection to it.  Places that have a purpose and make cities safer and friendlier. Our collaborators range from small non-profit groups to developers overseeing hundreds of acres. We feel privileged to have built positive, lasting relationships with our collaborators and that many of the places we’ve built together have become important cultural touchstones where communities make memories.

FUEL OIL SYSTEMS Fueling Engineer
Fuel Oil Systems is passionate about solving fuel oil problems – the more difficult the better. They collaborate with their customers to add value through engineering, design, installation and manufacturing. Fuel Oil Systems are widely acknowledged fuel system code and design experts. Fuel System Design and Installation, Underground and Above-ground Storage Tank Compliance Services, SPCC plans, Risk Reduction Plans, HMBP plans, Peer Review, Expert Witness Service and the design and manufacture of custom PLC and PLC networks are the core of their value added services.

DESIGN TEAM FIRM PROFILES
6 M A R J A N G A R C H I T E C T U R E
Kensington Fire Protection District Public Safety Building, Kensington, California CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 7

DESIGN TEAM KEY PERSONNEL
Our proposed team members are listed below with their roles for the Alameda County Fire Department design team. Each person’s experience with the specific project type, fire stations, or public safety buildings is shared on their resume provided on the following pages.

Experience with similar or related projects is illustrated on each of our team’s key personnel resumes. Group experience working together is illustrated on our Project Experience Sheets. Many of our team members have experience working with Alameda County on similar projects and are also Alameda County SLEB Certified.

Civic

Com

LAVANYA MUTTAYAN
TAYLOR
Plumbing & FP Engineer

CATHERINE ELLIS

SHANNON & WILSON
Geotechnical Engineer

KHRISTINE MELENDEZ

MARJANG
Design Job Captain

LILLIANN DOLLEY

MARJANG
Tech Designer | BIM Specialist

ROBERT SOO HOO

MARJANG
Associate & Design Manager

KAREN MAR

MARJANG
Lead Design Architect & PM

BRUNO MARTINEZ

MARJANG
Sr. Designer

WILL KORGER

FTF ENGINEERING
Structural Engineer | Associate

ERIC SWANSON

BKF ENGINEERS
Civil Engineer | Principal

SARA PESCHEL

GROUNDWORKS
OFFICE INC.

Landscape Project Principal

DAN HEINZERLING
TAYLOR
Principal & Mech Engineer

DOUG NAKANO

FUEL OIL SYSTEMS
Principal In Charge &
Fueling Engineer

SCOTT WHEELER

THE ENGINEERING

ENTERPRISE
Principal & Electrical Engineer
8 M A R J A N G A R C H I T E C T U R E

CONTACT INFORMATION
O (415) 522-0600 x 1001
M (415) 516-3454
[email protected]
YEARS OF EXPERIENCE | 31
FIRM EXPERIENCE | 19

EDUCATION

BACHELOR OF ARCHITECTURE
California Polytechnic State University
San Luis Obispo, CA

PROFESSIONAL

REGISTRATION

REGISTERED ARCHITECT
State of California | C25227 and
State of Hawaii | AR-8899

LEED ACCREDITATION
LEED AP BD + C
Karen Mar is a licensed architect in California and Hawaii. She is a native of San Francisco, and her 30+ years of experience include building design, exhibit design, and project management. She started her own practice in 2005 and has extensive experience leading public sector projects from programming through construction. Her work includes rehabilitation, renovation, historic preservation, and new construction.

KAREN MAR, RA
Lead Design Architect & Project Manager

KENSINGTON FIRE PROTECTION DISTRICT PUBLIC
SAFETY BUILDING Kensington, CA
6,000 sf fire station located on an upsloping lot in a residential neighborhood in Kensington that includes 2 apparatus bays, support areas, a small expansion at the second floor, new site work and interior remodeling to accommodate additional offices and living quarters for 6 fire personnel.

SJC FACILITIES ADMINISTRATION, SHOPS & FLEET
MAINTENANCE BUILDINGS San Jose Mineta International Airport, CA The program area is divided between an 8,650 sf 5-bay Fleet Maintenance Building and a 15,850 sf, two-story Administration and Shops Building that houses administrative offices over shops (Metal, Wood, Paint, Electrical and Key) for the Airport’s Facilities Division personnel.

MONTEREY REGIONAL AIRPORT ARFF STATION
Monterey, CA
The 10,000 sf facility includes four apparatus bays, living quarters with “hotel style” dorm rooms with en-suite bathrooms, a combined kitchen-dining-day room, a watch room, an exercise room, offices, and apparatus bay support areas.  The project was designed utilizing a pre-engineered building with custom interiors.  The project is LEED Silver Certified.

SJC ARFF FIRE STATION 20
San José Mineta International Airport, CA
18,000 SF facility includes a 6-bay fire station that houses the ARFF (Aircraft Rescue and Fire Fighting) vehicles that serve the airside operations area of the airport and a single-bay fire station serving the surrounding (landside) community, including the terminal buildings—living quarters for 10, including exercise room, multi-purpose training room, and offices.  The project is LEED Silver Certified.

SFFD AMBULANCE DEPLOYMENT FACILITY
San Francisco, CA
The project is a 44,000-square-foot, four-story Ambulance Deployment Facility with a program that includes an ambulance resupply warehouse, training classroom, administrative offices, staff locker rooms, kitchen, exercise room, and parking structure.

It is LEED Platinum Certified.

SFO FIREHOUSE NO. 3
San Francisco International Airport, CA
The 20,000-square-foot fire station at San Francisco International Airport includes a new security checkpoint and state-of-the-art training center. The design also includes living quarters for 24 and the administrative headquarters for SFFD’s Airport Division.

The project is LEED Gold Certified.

CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 9

CONTACT INFORMATION
O (415) 552-0600 x 1002
M (510) 332-2260
[email protected]
YEARS OF EXPERIENCE | 19
FIRM EXPERIENCE | 18

EDUCATION

BACHELOR OF ARCHITECTURE
California Polytechnic State University
San Luis Obispo, CA

PROFESSIONAL

REGISTRATION
NCARB Candidate

LEED ACCREDITATION
LEED Accredited Professional
Robert was born in San Francisco and raised across the bay in Alameda. He received his Bachelor of Architecture from Cal Poly, San Luis Obispo in 2004. He is a LEED Certified Professional and will be working to assist in managing the day to day needs of our consultant team for the concept design and development of both facilities. He is detail oriented and has experience working with large consultant teams on complex projects.

ROBERT SOO HOO
Associate | Design Manager

KENSINGTON FIRE PROTECTION DISTRICT PUBLIC
SAFETY BUILDING Kensington, CA
6,000 sf fire station located on an upsloping lot in a residential neighborhood in Kensington that includes 2 apparatus bays, support areas, a small expansion at the second floor, new site work and interior remodeling to accommodate additional offices and living quarters for 6 fire personnel.

SJC FACILITIES ADMINISTRATION, SHOPS & FLEET
MAINTENANCE BUILDINGS San Jose Mineta International Airport, CA The program area is divided between an 8,650 sf 5-bay Fleet Maintenance Building and a 15,850 sf, two-story Administration and Shops Building that houses administrative offices over shops (Metal, Wood, Paint, Electrical and Key) for the Airport’s Facilities Division personnel.

MONTEREY REGIONAL AIRPORT ARFF STATION
Monterey, CA
The 10,000 sf facility includes four apparatus bays, living quarters with “hotel style” dorm rooms with en-suite bathrooms, a combined kitchen-dining-day room, a watch room, an exercise room, offices, and apparatus bay support areas.  The project was designed utilizing a pre-engineered building with custom interiors.  The project is LEED Silver Certified.

SJC ARFF FIRE STATION 20
San José Mineta International Airport, CA
18,000 SF facility includes a 6-bay fire station that houses the ARFF (Aircraft Rescue and Fire Fighting) vehicles that serve the airside operations area of the airport and a single-bay fire station serving the surrounding (landside) community, including the terminal buildings—living quarters for 10, including exercise room, multi-purpose training room, and offices.  The project is LEED Silver Certified.

SFFD AMBULANCE DEPLOYMENT FACILITY
San Francisco, CA
The project is a 44,000-square-foot, four-story Ambulance Deployment Facility with a program that includes an ambulance resupply warehouse, training classroom, administrative offices, staff locker rooms, kitchen, exercise room, and parking structure. It is LEED Platinum Certified.

SFO FIREHOUSE NO. 3
San Francisco International Airport, CA
The 20,000-square-foot fire station at San Francisco International Airport includes a new security checkpoint and state-of-the-art training center. The design also includes living quarters for 24 and the administrative headquarters for SFFD’s Airport Division. The project is LEED Gold Certified.
1 0 M A R J A N G A R C H I T E C T U R E

BRUNO MARTINEZ
Senior Designer

CONTACT INFORMATION
O (415) 522-0600 x 1005
[email protected]
YEARS OF EXPERIENCE | 8
FIRM EXPERIENCE | 2

EDUCATION

BACHELOR OF ARCHITECTURE
Universitat Politecnica De Catalunya
Barcelona, Spain

PROFESSIONAL

REGISTRATION

REGISTERED ARCHITECT
Spain
NCARB Certificate Holder
Bruno is a native of Brazil and spent time in his youth in New York and Miami. He earned a degree in Architecture from Universitat Politecnica De Catalunya and is a registered architect in Spain. Bruno is a licensed architect in Spain and a detail oriented designer. His work includes technical and code research and designing with the practical problem solving necessary for complex facilities. He supports the development of options within our iterative design process.

SJC FACILITIES ADMINISTRATION, SHOPS & FLEET

MAINTENANCE BUILDINGS
San Jose Mineta International Airport, CA
The project includes 24,500 sf of building space. The program area is divided between an 8,650 sf 5-bay Fleet Maintenance Building and a 15,850 sf, two-story Administration and Shops Building that houses administrative offices over shops (Metal, Wood, Paint, Electrical and Key) for the Airport’s Facilities Division personnel. The site also includes parking areas for employees and the fleet vehicles necessary for airport operations including electric buses; car wash and fueling.

KENSINGTON FIRE PROTECTION DISTRICT PUBLIC
SAFETY BUILDING Kensington, CA
6,000 sf fire station located on an upsloping lot in a residential neighborhood in Kensington that includes 2 apparatus bays, support areas, a small expansion at the second floor, new site work and interior remodeling to accommodate additional offices and living quarters for 6 fire personnel.

MONTEREY REGIONAL AIRPORT ARFF STATION
Monterey, CA
The 10,000 sf facility includes 4 apparatus bays, living quarters that have “hotel style” dorm rooms with en-suite bathrooms, combined kitchen-dining-day room, watch room, exercise room, offices and apparatus bay support areas. The project was designed utilizing a pre-engineered building with custom interiors. LEED Silver Certified.

SFO INTERNATIONAL TERMINAL BUILDING
IMPROVEMENTS San Francisco International Airport
Modifications include retrofit of curved sliding doors into round vestibules that housed rotating doors which are being removed due to safety issues. Other areas under improvement are security areas for passenger processing and baggage claim at the arrivals level for Customs and Border Protection activities.

UCSF MILLBERRY UNION & ACC LOBBY REFRESH
San Francisco, CA
Direction paint concepts to differentiate floors at an 8 story parking garage and to delineate primary access to the UCSF Parnassus Campus from the Irving & 2nd Avenue entrance.

CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 11

KHRISTINE MELENDEZ
Design Job Captain

CONTACT INFORMATION
O (415) 522-0600 x 1004
[email protected]
YEARS OF EXPERIENCE | 6
FIRM EXPERIENCE | 3

EDUCATION

BACHELOR OF ARCHITECTURE
California Polytechnic State University
San Luis Obispo, CA

PROFESSIONAL

REGISTRATION

REGISTERED ARCHITECT
State of California | C42357
Khristine was born in the Philippines and raised in San Diego. She received her Bachelor of Architecture from Cal Poly in 2017 with a focus on Sustainable Environments and is an alumni of the 2019 Glenn Murcutt International Architecture Master Class. In her free time she enjoys puzzles, escape rooms, and a variety of creative pursuits. She is a conscientious designer with skills in 3d modeling and BIM execution and will manage the production of both project bridging document sets.

SJC FACILITIES ADMINISTRATION, SHOPS & FLEET

MAINTENANCE BUILDINGS
San Jose Mineta International Airport, CA
The project includes 24,500 sf of building space. The program area is divided between an 8,650 sf 5-bay Fleet Maintenance Building and a 15,850 sf, two-story Administration and Shops Building that houses administrative offices over shops (Metal, Wood, Paint, Electrical and Key) for the Airport’s Facilities Division personnel. The site also includes parking areas for employees and the fleet vehicles necessary for airport operations including electric buses; car wash and fueling.

KENSINGTON FIRE PROTECTION DISTRICT PUBLIC
SAFETY BUILDING Kensington, CA
6,000 sf fire station located on an upsloping lot in a residential neighborhood in Kensington that includes 2 apparatus bays, support areas, a small expansion at the second floor, new site work and interior remodeling to accommodate additional offices and living quarters for 6 fire personnel.

MONTEREY REGIONAL AIRPORT ARFF STATION
Monterey, CA
The 10,000 sf facility includes 4 apparatus bays, living quarters that have “hotel style” dorm rooms with en-suite bathrooms, combined kitchen-dining-day room, watch room, exercise room, offices and apparatus bay support areas. The project was designed utilizing a pre-engineered building with custom interiors. LEED Silver Certified.

SFO INTERNATIONAL TERMINAL BUILDING
IMPROVEMENTS San Francisco International Airport
Modifications include retrofit of curved sliding doors into round vestibules that housed rotating doors which are being removed due to safety issues. Other areas under improvement are security areas for passenger processing and baggage claim at the arrivals level for Customs and Border Protection activities.

TDA OFFICE RENOVATION
San Mateo, CA
Renovation of 6,000 sf office building that includes new flooring and heating throughout, lighting upgrades, bathroom renovations, new lobby feature wall, reception area and furniture.
1 2 M A R J A N G A R C H I T E C T U R E

LILLIANN DOLLEY
Technical Designer & BIM Specialist

CONTACT INFORMATION
O (415) 522-0600 x 1004
[email protected]
YEARS OF EXPERIENCE | 8
FIRM EXPERIENCE | 2

EDUCATION

BACHELOR OF ARCHITECTURE
University of Michigan
Ann Arbor, Michigan

PROFESSIONAL

REGISTRATION
NCARB Candidate
Lilliann was raised in Michigan and received her Bachelor of Architecture degree from the University of Michigan. Since graduating she has been fortunate enough to have spent time on the east coast as well as the midwest before relocating to San Francisco. She has extensive experience in BIM Modeling and the use of illustration software in addition to her skills as a designer. She is skilled at site and floor plan adjacency layouts and working with the technical parameters necessary to the design of fire facilities. Lilliann will lead our BIM production efforts on both facilities using our internal standards protocols.

SJC FACILITIES ADMINISTRATION, SHOPS & FLEET

MAINTENANCE BUILDINGS
San Jose Mineta International Airport, CA
The project includes 24,500 sf of building space. The program area is divided between an 8,650 sf 5-bay Fleet Maintenance Building and a 15,850 sf, two-story Administration and Shops Building that houses administrative offices over shops (Metal, Wood, Paint, Electrical and Key) for the Airport’s Facilities Division personnel. The site also includes parking areas for employees and the fleet vehicles necessary for airport operations including electric buses; car wash and fueling.

KENSINGTON FIRE PROTECTION DISTRICT STATION
Kensington, CA
6,000 sf fire station located on an upsloping lot in a residential neighborhood in Kensington that includes 2 apparatus bays, support areas, a small expansion at the second floor, new site work and interior remodeling to accommodate additional offices and living quarters for 6 fire personnel.

MONTEREY REGIONAL AIRPORT ARFF STATION
Monterey, CA
The 10,000 sf facility includes 4 apparatus bays, living quarters that have “hotel style” dorm rooms with en-suite bathrooms, combined kitchen-dining-day room, watch room, exercise room, offices and apparatus bay support areas. The project was designed utilizing a pre-engineered building with custom interiors. LEED Silver Certified.

SFO INTERNATIONAL TERMINAL BUILDING
IMPROVEMENTS San Francisco International Airport
Modifications include retrofit of curved sliding doors into round vestibules that housed rotating doors which are being removed due to safety issues. Other areas under improvement are security areas for passenger processing and baggage claim at the arrivals level for Customs and Border Protection activities.

HARVEY MILK PLAZA PROJECT
San Francisco, CA
6,000 sf renovation of the Castro MUNI Station to include a new Plaza at the South Entrance to the station, new finishes at the Concourse Level and a memorial features that include garden and exhibit elements..

CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 13
Monterey Airport Aircraft Rescue and Fire
Fighting Facility, Monterey, California *
In her role as the principal geotechnical
engineer and project manager Catherine
lead her team for this essential services,
design-build project for the Monterey Airport.

Project challenges included undocumented
fill and buried structures from previous site
use.

Kensington Public Safety Building,
Kensington, California *
Catherine is the principal geotechnical
engineer for the seismic retrofit of the
combined fire and police public safety
building. Site challenges included adjacent
proximity to potential fault, strong seismic
shaking, and limited access due to existing
building.

San José International Airport Facilities &
Maintenance Buildings | San José, CA*
Principal Geotechnical Engineer. Catherine
was the principal geotechnical engineer for
the project which consisted of two new
buildings: the first is a one-story maintenance
garage bay building, and the second is a twostory building with shops on the first floor and admin offices on the second floor. Project
challenges include potential contamination,
undocumented fill, seismic hazards,
expansive clays, and high groundwater.

City of San José Fire Department Training
Center Relocation, San José, California.

As the principal geotechnical consultant on
this essential services project, Catherine is
leading the Haley & Aldrich team providing
geotechnical engineering design services for
the City of San José for their Fire
Department Training Center (FDTC) at the
Central Service Yard (CSY). The project
included a seismic upgrade and retrofit of an
adjacent building, asphalt concrete parking,
development of the FDTC’s fire training area
with new prefabricated training tower,
utilities, and other amenities required for the
operation of the fire training area.

City of Mountain View Fire Station #5,
Mountain View, California
Senior Geotechnical Engineer. Provided
design-level support for the new fire station.

The fire station is located within the former
Crittenden Landfill. One of the key
considerations of the design was to account
for the impacts from the former landfill on the
new building. Through detailed research of
closure documents, review of historical aerial
photographs, and a focused field
investigation, team was able to define the
limits of the landfill and provide
recommendations for a shallow foundation
system.
* Projects with MarJang Architecture
 









 



With over 30 years of engineering experience, Catherine brings a collaborative approach to uniting owners, designers, and construction teams in delivering thoughtful, practical engineering solutions. As a trusted geotechnical engineer-of-record, she provides deep technical expertise grounded in real-world constructability, cost-efficiency, and schedule sensitivity. Catherine has served a wide range of community-focused clients—including religious institutions, cultural and museum organizations, park foundations, universities, and public agencies at all levels—helping them bring meaningful projects to life. 







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1 4 M A R J A N G A R C H I T E C T U R E
RESUME

EDUCATION
B.S., Civil Engineering,
San Jose State University

REGISTRATION
Professional Civil
Engineer, CA No. 64607

AFFILIATIONS
American Society of Civil
Engineers
Urban Land Institute
Design-Build Institute of
America

TOTAL YEARS

EXPERIENCE
\HDUVZLWKÀUP

ERIC SWANSON, PE

CIVIL PROJECT MANAGER
:RUNLQJH[WHQVLYHO\LQWKH%D\$UHDFRUH(ULF·VVSHFLDOW\LVZLWKLQÀOODQGUHXVH sites. Eric leverages his understanding of the local site conditions, governing jurisdiction requirements, and construction background to deliver projects. Eric is able to identify and summarize key factors that assist the local agency to select a preferred alternative. On all his projects, large or small, Eric strives to deliver value to the project team by exploring innovative design alternatives, understanding the value of stakeholder and community involvement, and respecting all aspects of the environment.

SELECT PROJECT EXPERIENCE
San Jose Fire Department Training
Center Relocation
San Jose
San Jose Airport Fire Facility
San Jose
Kensington Fire Station Master
Planning
Kensington
Moraga-Orinda Fire Station #41
Moraga
Emeryville Fire Station #2
Emeryville
East Contra Costa Fire Department
Ironhouse Joint Facilities Project
Brentwood
El Dorado County Juvenile Court
Placerville
Chevron Emergency Operations
Richmond
Hayward City Center
Hayward
Brentwood Police Station
Brentwood
Mountain View Library ADA Upgrades
Mountain View
Geneva Car Barn & Powerhouse
San Francisco
Sleepy Hollow Clubhouse
San Anselmo
Elks Lodge
San Rafael
Mountain View Library ADA Upgrades
Mountain View
7ULWRQ3RLQWH'HQWDO2ઋFHV
Foster City
Many Generations Health
Center
San Francisco
Stanford Outpatient Center
Redwood City
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 15
William H. Korger, S.E., LEED A.P.

Senior Associate
California CE #71486 / SE #5631
Experience: 18 years (total) / 3 years (FTF)
William joined FTF Engineering in 2023 with 15 years of structural engineering experience spanning public sector, education, and civic facilities. He brings a practical, constructible approach to seismic design and retrofit, supporting project teams with clear schematic level deliverables that align with Owner priorities, schedule, and budget.

Will has managed and designed public agency projects from initial planning and concept development through construction administration, coordinating with architects, consultants, and stakeholders to support efficient reviews and informed decisions.

He is experienced navigating multi-party approvals and
responding to plan check comments with well-documented
calculations, details, and narrative that keep teams moving forward. He also evaluates and compares multiple structural concepts, identifying implications, and helping teams converge on solutions that meet performance goals while remaining buildable.

Will is also a believer in lean construction practices and continual improvement in and outside the firm. He has leveraged this mindset to improve coordination workflows, standardize
deliverables, and support consistent quality on complex public projects.

For more than a decade, he has contributed to the engineering community by volunteering with NCEES, the organization
responsible for the national structural engineering exam, and he also supports post-event safety efforts through Cal OES.

Education
B.S. in Civil Engineering w/ Structural
Emphasis, California Polytechnic State
University, San Luis Obispo, CA, 2004
Business Minor, California Polytechnic
State University, San Luis Obispo, CA
2004
Professional Affiliations
Structural Engineering Association of
Northern California (SEAONC)
Lean Construction Institute (LCI)
National Council of Examiners for
Engineering and Surveying (NCEES),
Structural Exam Volunteer
Cal OES Safety Assessment Program
Volunteer
CanStruction, Team Leader
Project Experience
US Forest Service Ancient Bristlecone Pine Forest Visitor Center, Inyo National Forest, CA * Structural design for a new visitor center following a fire, featuring exposed structural elements to reflect the surrounding landscape. Designed large diameter exterior wood posts and exposed interior and exterior trusses with glulam chords and a hybrid steel rod and log web system. Detailed architectural grade connections using concealed knife plates and selectively exposed steel, with the framing engineered for high snow loads.

Hillsdale Classroom Building Addition, San Mateo, CA *
Structural design for a new 52,000 SF, two-story classroom and library building. Implemented Cast Connex High Strength Connectors on a DSA project to enable smaller gusset plates and bolted braced frame connections in lieu of welding. Coordinated with the architect to develop an exterior walkway with exposed steel that matches the adjacent campus aesthetic while using efficient, gravity-only framing and bolted connections Central Middle School Classroom Building, San Carlos, CA * Structural design for a new 50,000 SF, two-story classroom building delivered on a fast-track schedule. Two special concentric braced frame buildings, including architecturally exposed braces behind a glazing wall, coordinated with prefabricated building components and flexible learning suite layouts.

3URMHFWFRPSOHWHGZLWKSULRUILUP
1 6 M A R J A N G A R C H I T E C T U R E

Education
B.S. Civil Engineering, B.A. Plan II,
The University of Texas Austin,
2005
M.S. Architecture, Building Science,
University of California Berkeley,
2013

Registrations
Mechanical Engineer, California
#38064

Affiliations
ASHRAE
International Institute for
Sustainable Laboratories
Experience
14 years' experience
11 years with Taylor Engineers
Honors + Awards
First Place National ASHRAE
Technology Award,
SFMOMA, 2018
Role
Mr. Heinzerling will serve as the
main point of contact for the team,
as well as the lead mechanical
engineer.

David Heinzerling, PE
Principal
[email protected]
Ph 510-473-1176
David Heinzerling is a registered Mechanical Engineer with experience in a wide range of HVAC design project types, including office buildings, laboratories, high-rise residential, commercial kitchens, and cultural buildings. With a background in building science, he also has expertise in many areas of HVAC research and analysis, including indoor environmental quality monitoring, chiller plant optimization, waterside and airside economizer analysis, and life-cycle cost equipment selection.

As a curious and knowledgeable web-application developer, Mr. Heinzerling leads Taylor Engineer’s BIM standards group and development of in-house design and optimization tools.

Mr. Heinzerling is a specialist in indoor environmental quality monitoring and wireless sensing, with extensive field study experience, largely through his past and continued work with the Center for Built Environment at UC Berkeley. He is also the current chair of ASHRAE Standard 55 - Thermal Environmental Conditions for Human Occupancy and has given multiple seminars on topics including thermal comfort and building performance monitoring.

Selected Project Experience

Arena Center, Oakland
Principal in charge on this 3-building retrofit project for the County of Alameda, totaling 200,000 ft2. This project was put on hold during the design development phase.

Transamerica Pyramid, San Francisco
Principal in charge on this multiple phase series of full design and design/build retrofits and tenant improvements on this iconic building, totaling over 70,000 ft2.

Also included multiple central plant studies, including expansion and electrification plans.

UC Hastings 100 McAllister, San Francisco
Principal in charge on this 250,000 ft2 design-build high-rise major retrofit of a historic building. The new program includes mixed-use residential, administrative offices, and academic spaces.

CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 17
Education
B.Tech. Civil Engineering,
Pondicherry University, India, 2003
M.Tech. Environmental Engineering,
Pondicherry University, India, 2005

Registrations
Mechanical Engineer, California
#41297

Affiliations

ASPE, IAPMO
Experience
17 years' experience
2 years with Taylor
Honors + Awards
University Gold Medalist
Role
Ms. Muttayan will be the plumbing
and fire sprinkler lead for the team
Lavanya Muttayan, PE, CPD, LEED AP, BD+C
Principal, Plumbing & Fire Protection
[email protected]
Ph 510-263-1551
Lavanya is a registered Mechanical Engineer specializing in plumbing and fire protection. She has a wide range of experience in multiple sectors with water supply networks, rainwater harvesting systems, wastewater treatment and reuse systems, and sustainable plumbing and fire protection systems. She is an expert in designing and implementing gray, black, and storm water treatment systems, as well as netzero water campuses.

Lavanya is skilled at coordinating with architects and engineers. She works well with clients and provides alternative solutions for more water efficient and resilient buildings in the earliest phases of a project. Her expertise covers the full building life cycle, from concept to construction and commissioning.

Representative Projects*
Civic & Community Center
x Alice Street Event Space, Oakland, CA
x Burlingame Community Center, Burlingame, CA
x City of Elk Grove, Elk Grove Civic Center Aquatic Center, Elk Grove, CA x New Riverside Mid-County Civil Courthouse Superior Court of California, Menifee, CA
x New Sacramento Courthouse, Sacramento, CA
x City of Sacramento, Fire Station #14, Sacramento, CA

Commercial
x Menlo Gateway Development, Three office R&D Buildings, a hotel, restaurant, retail and three parking Structures, Menlo Park, CA, LEED 2009 Certified
x University of California, Merced, Downtown Administration Center, Merced, CA, Zero Net Energy + LEED Platinum Targets
x City of Livermore, Livermore Civic Center Council Chambers Meeting Hall, Livermore, CA, LEED Siler Target
x Confidential High Tech Projects (5), Bay Area, CA, Water Petal, LEED Platinum Target, LBC, All Electric Building
x Sera Portland Galleria, Portland, OR
x Stripe Oyster Point Campus, South San Francisco, CA
x UC Berkley Moffitt Library Renovation, Berkeley, CA
x La Cienega Common office + Resi, Los Angeles, CA
x IMT Office Parcel 1 & Garage, Los Angeles, CA
*Work Experience Prior to Taylor Engineers
1 8 M A R J A N G A R C H I T E C T U R E


















































































 
 





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CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 19

SARA PESCHEL
Founding Partner / Principal in Charge
Sara’s work addresses various scales from large urban ecologies to smaller public open spaces. With over 24 years of experience, she is well-versed in the complexities and management of large-scale multidisciplinary project teams, multi-stakeholder projects, client communication, and community outreach.

Sara engages in an open, collaborative approach to design that includes clients and stakeholders. She believes asking questions and truly listening to the answers to derive solutions are the most important skills a designer must have.

Within GWO, Sara provides a steady vision as she directs and mentors project teams and designers from project concept through construction, focusing on design engagement, sustainability, and rigorous quality assurance (QA/QC). Her methodology ensures projects are delivered with the highest level of design excellence while meeting complex schedules and budget demands.

EDUCATION
Harvard University, Master of
Landscape Architecture
University of Vermont,
Bachelor of Science

PROFESSIONAL EXPERIENCE
*5281':25.62IƓFH
Berkeley, California
Tom Leader Studio, Berkeley,
California
Mathews Nielsen Landscape,
New York, New York

PROFESSIONAL AFFILIATIONS
Urban Land Institute -
Member
San Francisco Planning and
Urban Research
American Society of
Landscape Architects
American Institute of
Architects

CONFERENCES
The Horizon, Boots on the
Trail, 2017
Architectural Record
Innovation Conference, 2017
VBay Area Open Space
Council, 2016
AWARDS
RiverFIRST Framework Plan
and Priority Projects,
ASLA MN Merit Award, 2014
Stanford Medical School Li
Ka Shing Center for Learning
and Knowledge, SCUP
Excellence in Landscape
Architecture Open Space
Planning and DesignHonor
Award, 2013

SELECTED PROJECTS
Cal Poly Humboldt Engineering and Technology, Arcata, CA 600 Bancroft, San Francisco, CA
SPUR Gilman, Berkeley, CA
WestAir, Richmond, CA
6115 Potrero, El Cerrito, CA
Linda Beach Master Plan, Piedmont, CA
Bayer Campus, Berkeley, CA
Treasure Island Streetscapes, San Francisco, CA
2 0 M A R J A N G A R C H I T E C T U R E

DOUG NAKANO
Principal In Charge & Fueling Engineer

CONTACT INFORMATION
O (925)556-5424
[email protected]
YEARS OF EXPERIENCE | 44
FIRM EXPERIENCE | 28

EDUCATION

BACHELOR OF SCIENCE
Industrial Technology, 1982
California Polytechnic State University,
San Luis Obispo

PROFESSIONAL

REGISTRATION
STI SP001 Certified Aboveground Storage
Tank Inspector
MTR for UL 508 Industrial Control Panel
MTR for UL 142 and UL2085, UL listings for
Shop Fabricated Tank Constructions

AFFILIATIONS
American Society of Plumbing Engineers
Steel Tank Institute
The technical leader of the company, Doug has specialized in the design of fuel systems for acute care hospitals, data centers, fire stations, police stations, offices of emergency services, municipal fueling stations and other mission critical facilities.

Doug has led the company into a vertical integration of expertise, with intimate knowledge of tank technologies, construction and fabrication and controls, pumping and piping innovations. As a competent person and licensed General Contractor, Doug has broad experience and expertise in both underground and above-ground storage tank systems.

WOODSIDE FIRE STATION 7
Woodside, CA
New 21, 827 SF fire station including a Protected Class diesel/gasoline compartment tank. Diesel compartment featured a special long hose reel for oversize fire trucks and backup fuel for the emergency generator with the Gasoline compartment furnished for fueling vehicles. The design required custom tall tank with small footprint to fit into available space. Controls were designed for third party monitoring and automatic emailing of alarms.

SANTA MONICA FIRE STATION 1
Santa Monica, CA
New 29,000 SF fire station including a 3,000 gallon Protected Class diesel/gasoline compartment tank. Diesel compartment featured a special long hose reel for oversize fire trucks and backup fuel for the emergency generator with the Gasoline compartment furnished for fueling vehicles. Special seismic compliance loops were designed into the piping system as there was seismic joint between the generator and the bulk fuel tank. Compliance with the ever stringent South Coast Air Management district was designed into the project.

SAN RAMON FIRE STATION 34
San Ramon, CA
New 11,000 SF fire station including a Protected Class compartment tank with diesel fuel compartment and double wall piping with dispensing for fire trucks and gasoline dispensing for vehicles. Horizontal remote fills were designed for ease of filling and operation of the tank systems. Card reader for dispensing access control was designed to be integrated into City Wide Fuel Data Network.

CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 21
SFFD Ambulance Deployment Facility, 2021 SFO Firehouse No. 3, 2019 Monterey Regional Aircraft Rescue & Fire Fighting Facility, 2023 SJC Aircraft Rescue & Fire Fighting (ARFF) Station 20, 2022

PROJECT EXPERIENCE

DESIGN EXPERTISE
MarJang Architecture and the design team have recently completed similar projects for fire departments and public agencies in the Greater Bay Area under both the Design-Build and Design-Bid-Build Delivery models.  Many of our projects are LEED Certified and address complex programming and design parameters, including security, public address and ring-down systems, and industrial sites with contaminated soils and fueling.  Please refer to the following project experience sheets for a comprehensive understanding of each project’s cost, construction methodologies, and site requirements.

Our design team is also experienced in industrial architecture, including pre-engineered building structures, vapor mitigation systems, dustcollection shops, welding hoods, paint booths, fleet maintenance bays, apparatus bays, overhead lube and oil systems, fueling, and vehicle wash systems.

Kensington Public Safety Building Renovation, 2025 SJC Administration, Shops & Fleet Maintenance Buildings, 2024 2 2 M A R J A N G A R C H I T E C T U R E

KENSINGTON FIRE PROTECTION DISTRICT PUBLIC SAFETY BUILDING Kensington, CA | Construction Start 2023 & Completed 2025 $6 million & 6,000 sf | Design to Permit Schedule - 6 months MarJang, as Architect of Record, led the design team in renovating the existing Kensington Fire Protection District Public Safety Building.  The renovation includes a complete remodel of the interiors, including a small addition on the second floor to the existing wood-framed structure located adjacent to a major fault line.   A seismic retrofit includes new pier foundation elements that will address slope stability, the renovation of living quarters and the Kensington Fire Protection District Administrative Offices.   Living quarters include three dormitory rooms, three bathrooms, laundry facilities, kitchen/dining/day room, exercise room, office, conference room, watch room, three apparatus bays, and support areas.

Project Owner Reference: Mary Morris-Mayorga, General Manager Kensington Fire Protection District
217 Arlington Avenue, Kensington, CA 94707
phone | (916) 947-0924
email | [email protected]
Team Members: MarJang Architecture, Architect of Record Catherine Ellis (Formerly Haley & Aldrich), Geotechnical Engineer BKF Engineers, Civil Engineering
The Engineering Enterprise, Electrical Engineering

PROJECT EXPERIENCE
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 23
Kensington Fire Protection District Public Safety Building Renovation, Kensington, California | Additional Images EXAMPLE PROJECT 1
2 4 M A R J A N G A R C H I T E C T U R E

SJC FACILITIES ADMINISTRATION, SHOPS & FLEET MAINTENANCE BUILDINGS San Jose Mineta International Airport, CA | Construction Start 2024 & Completed 2025 $30.4 million & 23,000 sf | Design to Permit Schedule - 70 calendar days MarJang was the architect of record for this new facility at San Jose Mineta International Airport.  The firm led the programming, stakeholder engagement, and design processes from kick-off through the final punch list.  The project is a 23,000 sf, two-building facility that houses the SJC Facilities Administration Division Offices over maintenance Shops (Metal, Wood, Electric, and Key).  The Fleet Maintenance building houses a vehicle wash, storage bays for specialized equipment, and two working bays for repairs on the Airport’s fleet of vehicles, including 10 electric buses. The project site has secure public landside, airside parking, and a fueling station.

The project had a challenging 400-day schedule from Notice to Proceed to Temporary Certificate of Occupancy.  This requirement was met using Structured Collaborative Partnering and a Design-Build delivery model.  The project is certified LEED Silver.

Project Owner Reference: Kirk Ruffo, Project Manager
San Jose Mineta International Airport
1701 Airport Boulevard, Ste B-1130
San Jose, CA 95110
phone | (408)392-1139
email | [email protected]
Team Members: MarJang Architecture, Lead Design Architect Catherine Ellis (Formerly Haley & Aldrich), Geotechnical Engineer BKF Engineers, Civil Engineering
Groundworks Office, Landscape Architecture

PROJECT EXPERIENCE
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 25
SJC Facilities Administration, Shops, & Fleet Maintenance Buildings, San Jose, California | Additional Images EXAMPLE PROJECT 2
2 6 M A R J A N G A R C H I T E C T U R E

MONTEREY REGIONAL AIRPORT ARFF STATION
Monterey Regional Airport, CA | Construction Start 2022 & Completed 2023 $9.7 million & 10,000 sf | Design to Permit Schedule - 6 months MarJang Architecture designed the station for the Monterey Regional Airport. The project is a 10,000 sf fire station with (4) apparatus bays and living quarters for a staff of 3-6. The station is a pre-engineered building structure with (3) dorm rooms with en suite bathrooms, offices, a conference/training room, and shared amenities including a watch room, exercise room, kitchen & day room. The station is designed to FAA Advisory Circular 150-5210 ARFF Station Design Standards and was constructed with products and materials sourced in the US to meet the Buy American guidelines in compliance with federal funding. The project is certified LEED Silver. This facility is MarJang Architecture’s third Aircraft Rescue and Fire Fighting Facility.

Project Owner Reference: Chris Morello, Deputy Executive Director Monterey Regional Airport
200 Fred Kane Drive, Monterey, CA 93940
phone | (831) 333-2312
email | [email protected]
Awards & Publications: Airport Improvement Magazine, June-July 2024 Fire Apparatus & Emergency Equipment Magazine, June 2024 Team Members: MarJang Architecture, Architect of Record Catherine Ellis (Formerly Haley & Aldrich), Geotechnical Engineer BKF Engineers, Civil Engineering

PROJECT EXPERIENCE
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 27
Monterey Regional Airport ARFF Station, Monterey, California | Additional Images EXAMPLE PROJECT 3
2 8 M A R J A N G A R C H I T E C T U R E
SJC ARFF FIRE STATION 20
San Jose Mineta International Airport, CA | Construction Start 2020 & Completed 2022 $24.7 million & 18,000 sf | Design to Permit Schedule - 10 months MarJang was the lead design architect for this new San Jose Mineta International Airport facility.  The firm led the programming, stakeholder engagement, design processes, and consultant coordination from kick-off through construction and commissioning.  The project is an 18,000 sf fire station with (5) airside service bays that tend to the airfield and (1) a landside bay that serves the terminals and surrounding community.  The station has (10) dorm rooms, offices, conference/training rooms, and shared amenities, including a watch room, exercise room, kitchen & day room.  The project is certified LEED Silver.

Project Owner Reference: Kirk Ruffo, Project Manager
San Jose Mineta International Airport
1701 Airport Boulevard, Ste B-1130
San Jose, CA 95110
phone | (408)392-1139
email | [email protected]
Awards & Publications: Engineering News Record, Merit Award 2022 IPI Partnered Project of the Year Award 2023
DBIA Merit Award, 2023
Firehouse Station Design Awards, November Issue, 2023
Team Members: MarJang Architecture, Lead Design Architect Catherine Ellis (Formerly Haley & Aldrich), Geotechnical Engineer BKF Engineers, Civil Engineering

PROJECT EXPERIENCE
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 29
SJC ARFF Fire Station 20, San Jose Mineta International Airport, California | Additional Images EXAMPLE PROJECT 4
3 0 M A R J A N G A R C H I T E C T U R E
SFFD STATION 49 AMBULANCE DEPLOYMENT FACILITY
San Francisco, CA | Construction Start 2019 & Completed 2021 $28.8 million & 24,000 sf | Design to Permit Schedule - 12 months MarJang Architecture was the design architect for this new facility in the Bayshore neighborhood of San Francisco with MEI Architects (Prime Joint Venture Partner).  This essential services facility houses the SFFD EMS Division administrative offices, staff areas for 250 personnel, and ambulance restocking functions for dynamic deployment of our city’s fleet of 50 ambulances with electrical trickle charging, a passenger vehicle garage, and a fueling station.  Originally, SF Public Works had designed the facility, and it was intended that our team assist in the execution of this Schematic Design. However, this SF PW scheme was estimated to be over budget by $20 million. It was requested that the design team provide (2) concepts to align the design with the SF Public Works budget.  MarJang’s design solution brought the project into budget alignment, saving $20 million, and was selected by the San Francisco Fire Department and SF Public Works for execution.

Project Owner Reference: Laura Tanigawa, Deputy Bureau Manager SF Public Works
49 S. Van Ness Avenue
San Francisco, CA 94103
phone | (415)994-7293
email | [email protected]
Team Members: MarJang Architecture, Design Architect, LBE Joint Venture Partner

PROJECT EXPERIENCE
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 31
SFFD Ambulance Deployment Facility, San Francisco, California | Additional Images EXAMPLE PROJECT 5
3 2 M A R J A N G A R C H I T E C T U R E
SFO FIREHOUSE NO. 3
San Francisco International Airport, CA | Construction Start 2015 & Completion 2017 $32 million & 20,000 sf
MarJang was a joint venture partner of Shah Kawasaki Architects and was responsible for the design of the firehouse interiors and secure checkpoint on the 3-acre site. MarJang’s initial site analysis led to the exchange of locations between the firehouse and the secure checkpoint to eliminate crossing traffic patterns between the two facilities.

Firehouse 3  is a two-story, 5-bay fire station and the San Francisco Fire Department’s Airport Division Headquarters.   Administrative areas included a main lobby, watch room, offices, break room, conference areas, training room, and the living quarters of the facility.

MarJang led the project management, programming, and Stakeholder Engagement Process (SEP) from the project kick-off to the move plan and commissioning activities during construction. Design responsibilities included interior design, site planning, and documentation.  The project is LEED Gold certified.

Project Owner Reference: Derrick Homer, Project Manager SFO Design & Construction
674 N. McDonnell Road
phone | (650)678-3714
email | [email protected]
Awards & Publications: IPI Partnered Project of the Year Award 2018 Team Members: MarJang Architecture, LBE Joint Venture Partner

PROJECT EXPERIENCE
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 33
SFO Firehouse No. 3 | San Francisco International Airport EXAMPLE PROJECT 6

Tiburon Fire Station 10 Concept Design Studies

SCOPE OF WORK & FEE PROPOSAL
3 6 M A R J A N G A R C H I T E C T U R E

PROFESSIONAL SERVICES
Our team will provide Architectural and Engineering services required to complete all design and deliverables in the Architect’s scope, including all Architectural, Structural, Civil, Geotechnical, Landscape Architecture, Mechanical, Plumbing, Electrical, Low Voltage, Communication, Security, Access Control, Ring Down System, Emergency Back Up Power, Diesel Fuel System, Surveying, Cost Estimating, including predesign outreach and design progress presentations, and other such design consultants required, or which can be reasonably inferred to be required. The project team services are as follows:

MarJang Architecture Architect of Record
Shannon & Wilson Geotechnical Engineer including Environmental Phase 1 & 2 Reports BKF Engineers Civil & Survey Engineer
FTF Engineering Structural Engineer
Taylor Engineers Mechanical, Plumbing & Fire Protection Engineer The Engineering Enterprise Electrical, Low Voltage and Security Engineer Groundworks Office Inc. Landscape Architect
Fuel Oil Systems Fueling Engineer
The team expects to deliver Bridging Documents for two fire stations that are approximately 7,500 sf and 8,000 sf respectively, within eight (8) months from the contract start date. Diagrams and planning for (2) temporary fire station will also be included in parallel.

PHASE 1 | PROGRAMMING & EARLY WORK - 2 MONTHS
This initial phase of work will include meeting with the City of Newark and Alameda County Fire Department (ACFD) to review preliminary programs for the two single-story, single-company fire stations.  We intend to organize workshops to hear the City of Newark and ACFD’s goals and objectives and to review the Owner’s Project Criteria (OPC) for each station.  We typically provide questionnaires for sharing with fire department personnel, review existing program plans and documentation, organize gathered information and data into design narratives for each discipline, and produce a Basis of Design (BOD) report.  The design team’s BOD will present the proposed options for meeting the outlined criteria.  The BOD will serve as a guide during the design process and will be approved by the City of Newark before the start of conceptual design.

During this phase, it is also recommended to begin Site Assessments, Environmental Phase 1 soils investigations, Soils Reports, and Site Boundary and Topography work to document the site conditions, including utilities and other known site elements.

The design team shall also work with City of Newark to establish a Community Engagement Plan Strategy, and meet with Agencies of Jurisdiction for Planning and Building approvals and utility planning requirements. The specific project requirements for each station and the procedures for preliminary reviews should be established at the onset to set the project schedule.

Project management will rely on weekly meetings with the City of Newark and key stakeholders including ACFD to guide decision-making and keep all disciplines informed.  We typically select a day to hold a 1 to 2-hour time slot for meeting regularly each week, and this will continue from the programming phase through the presentation of the final bridging documents.  Deliverables for this phase will include:
• Community Engagement Schedule
• Basis of Design Report with Building Program; Service Utility Diagrams; Access Studies and Engineering Criteria • Geotechnical Engineering Investigations Scheduled
• Civil Engineering Boundary and Topographical Survey Scheduled • Outreach to City Planning, Building and other City departments as needed and Alameda County Fire Department for Fire Permit

SCOPE OF WORK
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 37

SCOPE OF WORK
PHASE 2 | CONCEPTUAL DESIGN - 2 MONTHS
This phase will utilize the information acquired and produced in the Basis of Design Report, focus on the initial design concepts for each of the two fire station sites, and provide initial building siting, massing studies, and floor plans that consider component adjacencies and relationships among vehicular, pedestrian, and general-use requirements.    We will continue our workshop meetings and utilize the time to review and make decisions about the areas of focus, which will include:
• Site plans illustrating vehicular movement options on each site and building siting alternatives • Building floor plan iterations for each station
• Massing & structural concepts renderings
• Mechanical and Electrical Systems Single Line Diagrams including Load Requirements • Review of neighborhood character, materials palettes and presentations for each station’s look and feel • Continue outreach to City, City Planning, Building and other City departments as needed and Alameda County Fire Department for Fire Permit and other jurisdictional agencies as needed Deliverables for this phase will include:
• Design Presentations for Planning & Community Engagement (plans, renderings, & material palettes) • Strategies and Temporary Station Information
• Finalize Soils Report and Investigations
• Finalize Civil Engineering Boundary and Topographical Survey This phase is complete when study options are finalized into a single Conceptual Design for each station and the temporary station.

Documents will be provided to the City of Newark and ACFD for review and approval for two weeks.  We would expect all consultants to participate in this phase.  Integration of the City of Newark and ACFD comments can be concurrent with the start of the following phase.

SFFD Ambulance Deployment Facility Concept Sketch
3 8 M A R J A N G A R C H I T E C T U R E
PHASE 3 | SCHEMATIC DESIGN - 5 MONTHS
Once the client review period for the project concepts has occurred and a single concept is selected for each station, production of the Schematic Design Bridging Documents for project will occur. This phase will include finalization of materials, production of specifications, design narratives and documentation of the design intent for the Design-Build team that will be selected at a later time for each station. Project deliverables include:
• Workshop Meetings
• Development and Coordination of the Schematic Design Bridging Documents - Architectural Plans, Elevations, Interior Elevations & Details - Civil Grading, Drainage & Underground Utilities
- Structural Drawings
- Mechanical Plans & Details
- Electrical & Lighting Plans & Details
- Plumbing and Fire Protection Plans & Details
- Low Voltage, Security & Special Systems Plans
- Furniture, Fixtures & Equipment Plans and Selections
• Coordinated Outline or Performance Specifications and Design Narratives • Identification of Alternates for Consideration
This phase will include a 50% progress printing for submission to the City of Newark and ACFD for review and a final review when the design phase is complete. All City of Newark and ACFD comments will be addressed and integrated into each bridging documentation set.

COMPENSATION
The compensation table on the opposite page includes the fee breakdown by phase for each discipline/firm and includes (2) fire stations and the temporary station. The design team assumes that the projects will be developed concurrently during each phase and that the same project team will be working on these stations and their related bridging documentation development.

Meetings will also be combined to include agendas that discuss all three projects for efficiency. Fees included are based solely on descriptions provided and basic square footages, and should be updated once specific addresses are provided and additional information about the needs of each site are developed.

SCOPE OF WORK
CITY OF NEWARK FS 27 & FS 29 BRIDGING DOCUMENTS 39

FEE PROPOSAL

FIRE STATION A
(7500 SF)

FIRE STATION B
(8000 SF)
(2) TEMPORARY

FIRE STATIONS

CONSULTANT

SUBTOTAL
PHASE 1: PROGRAMMING & EARLY WORK - 2 MONTHS
MARJANG ARCHITECTURE 15,000.00 $ 15,000.00 $ 12,000.00 $ 42,000.00 $ SHANNON & WILSON 96,500.00 $ 96,500.00 $ - $ 193,000.00 $ BKF ENGINEERS 13, $ 13,450.00 450.00 $ 9,200.00 $ 36,100.00 $ FTF ENGINEERING 2, $ 2,000.00 000.00 $ - $ 4,000.00 $
TAYLOR ENGINEERS 3, $ 3,000.00 000.00 $ 2,000.00 $ 8,000.00 $ THE ENGINEERING ENTERPRISE 3, $ 3,500.00 500.00 $ 2,500.00 $ 9,500.00 $ GROUNDWORKS OFFICE INC 2,500.00 $ 2,500.00 $ - $ 5,000.00 $ FUEL OIL SYSTEMS - $ - $ - $ - $
CSI MILROSE SPECIFICATIONS - $ - $ - $ - $
SUBTOTAL 135,950.00 $ 135,950.00 $ 25,700.00 $ 297,600.00 $ PHASE 2: CONCEPTUAL DESIGN - 2 MONTHS
MARJANG ARCHITECTURE 28,000.00 $ 28,000.00 $ 14,000.00 $ 70,000.00 $ SHANNON & WILSON 25,000.00 $ 25,000.00 $ - $ 50,000.00 $ BKF ENGINEERS (BOUNDARY/TOPO) 24, $ 24,750.00 750.00 $ 15,000.00 $ 64,500.00 $ FTF ENGINEERING 3, $ 3,500.00 500.00 $ - $ 7,000.00 $
TAYLOR ENGINEERS 3, $ 3,000.00 000.00 $ 6,000.00 $ 12,000.00 $ THE ENGINEERING ENTERPRISE 8, $ 8,000.00 000.00 $ 7,000.00 $ 23,000.00 $ GROUNDWORKS OFFICE INC. 10,625.00 $ 10,625.00 $ - $ 21,250.00 $ FUEL OIL SYSTEMS - $ - $ - $ - $
CSI MILROSE SPECIFICATIONS 1,000.00 $ 1,000.00 $ - $ 2,000.00 $ SUBTOTAL 103,875.00 $ 103,875.00 $ 42,000.00 $ 249,750.00 $ PHASE 3: SCHEMATIC DESIGN BRIDGING DOCUMENTS - 5 MONTHS MARJANG ARCHITECTURE 95,560.00 $ 95,560.00 $ 20,480.00 $ 211,600.00 $ SHANNON & WILSON - $ - $ - $ - $
BKF ENGINEERS (SD+Alta Survey) 28, $ 28,000.00 000.00 $ 16,000.00 $ 72,000.00 $ FTF ENGINEERING 14, $ 14,500.00 500.00 $ 5,000.00 $ 34,000.00 $ TAYLOR ENGINEERS 11, $ 11,800.00 800.00 $ 7,800.00 $ 31,400.00 $ THE ENGINEERING ENTERPRISE 25, $ 25,000.00 000.00 $ 8,000.00 $ 58,000.00 $ GROUNDWORKS OFFICE INC. 21,500.00 $ 21,500.00 $ - $ 43,000.00 $ FUEL OIL SYSTEMS 3,500.00 $ 3,500.00 $ - $ 7,000.00 $
CSI MILROSE SPECIFICATIONS 6,000.00 $ 6,000.00 $ - $ 12,000.00 $ SUBTOTAL 205,860.00 $ 205,860.00 $ 57,280.00 $ 469,000.00 $ PHASE 4: AS NEEDED SUPPORT DURING DESIGN BUILD RFP PHASE

AS NEEDED SUPPORT DURING DESIGN BUILD
RFP PHASE $ 14,000.00 14,000.00 $ 5,000.00 $ 33,000.00 $ SUBTOTAL 14,000.00 $ 14,000.00 $ 5,000.00 $ 33,000.00 $ TOTAL PROJECT DESIGN COSTS 459,685.00 $ 459,685.00 $ 129,980.00 $ 1,049,350.00 $ OPTIONAL SERVICES:

AS NEEDED SUPPORT DURING DESIGN BUILD
RFP PHASE $ 15,000.00 15,000.00 $ 5,000.00 $ 35,000.00 $ GEOTECHNICAL ENGINEERING CONTINGENCY 10, $ 10,000.00 000.00 $ - $ 20,000.00 $ $ 25,000.00 25,000.00 $ 5,000.00 $ 55,000.00 $

CITY OF NEWARK
FS 27 & 29 BRIDGING DOCUMENTS

THANK YOU FOR YOUR CONSIDERATION
717 Market Street, Suite 400 San Francisco, CA 94103 650-373-1200 www.panoramaenv.com
Panorama Information, Qualifications, and Experience
About Panorama
Panorama Environmental, Inc. (Panorama) offers public agencies and private entities expertise in multidisciplinary environmental planning and compliance. Our headquarters is located at 717 Market Street, Suite 400, San Francisco, CA 94103, and our staff—located throughout the San Francisco Bay Area and Central Coast—bring a strong understanding of community issues, environmental resources, and policies relevant to the City of Newark. Panorama is a certified a women-owned business enterprise (WBE), and a minority business enterprise (MBE), and a small business enterprise (SBE) certified by the California Department of General Services. We have 52 in-house staff, including project managers, planners, geographic information system specialists, biologists, archaeologists, and other technical experts. Our core capabilities center on California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance, environmental permitting, and technical studies.

Panorama adheres to four key principles in all that we do:

1. Produce the highest quality work products

2. Focus on projects that enhance the community and the environment

3. Employ the most responsive, smart, creative, and enthusiastic individuals

4. Build valued, long-lasting relationships with our clients Our team has a proven record of providing responsive, efficient, and cost-effective environmental consulting services, demonstrated by our long-standing client relationships and the fact that more than 90 percent of our work is completed under on-call or repeat client contracts. We take pride in delivering clear, defensible documents and practical solutions that meet our clients’ needs and support effective decision-making.

Qualifications
Panorama’s primary business is leading the preparation of CEQA and NEPA documents and assisting clients with environmental analysis, permitting, and decision-making. All Panorama staff have extensive experience with CEQA requirements, procedures, and implementation, and our team is structured to deliver high-quality environmental review. 2 Panorama has a depth of CEQA expertise, including the preparation of technical documentation; independent peer review; and development of Negative Declarations (NDs), Initial Studies (ISs), Mitigated Negative Declarations (MNDs), Environmental Impact Reports (EIRs), Program Environmental Impact Reports (Program EIRs), and supporting studies. Our team maintains up-to-date knowledge of CEQA case law, statutory changes, and emerging practice standards, and we bring recent experience preparing CEQA documents for cities, counties, and special districts with environmental conditions comparable to City of Newark.

Panorama’s key area of expertise is CEQA compliance and all associated tasks, including data collection, technical analysis, writing and editing, GIS analysis, and preparation of maps and graphics. Our team has prepared CEQA documents addressing the full spectrum of Appendix G environmental issue areas—biological, physical, cultural, social, utilities, public services, and planning topics—and has evaluated every required CEQA issue area through hundreds of documents for diverse project types.

We have built our reputation on early issue identification, consistent communication, practical problem solving, and responsiveness to client needs. Our project managers have a strong understanding of environmental regulations and the ability to translate technical information for stakeholders, the public, and decision-makers. Panorama has successfully delivered CEQA documents for cities, counties, and special districts in rural, suburban, and urban settings.

Experience
Panorama’s relevant experience is demonstrated through the CEQA documents we have prepared for other fire stations in the Bay Area including City of San Francisco and Alameda County fire stations. The approach to a combined IS/MND included in this proposal matches Panorama’s approach to preparation of combined IS/MND for Alameda County Fire Stations 7 and 25 replacements.

Scope of Services
Task 1 Project Initiation and Management
This task includes the following:
x Coordination with Mack5 to refine the scope of work, schedule, communication protocols, and project definition to initiate the project. Panorama will then submit a revised scope of work and draft schedule for Mack5 approval. x Kickoff meeting
x Biweekly conference calls
x Board meetings and/or community meetings
3 x Budget and schedule management
Task 1 Assumptions
x Kickoff meeting will be in-person and includes up to two hours of participation for two staff members
x Biweekly conference calls (30 mins each) for 8 months x Attendance at 3 board meetings and/or community meetings for two Panorama staff members, as needed
Task 2 Project Description
Panorama will submit data requests in the form of Requests for Information (RFIs) to obtain all necessary data to prepare the Project Description (PD). A draft of the PD will be submitted to Mack5 for review.

Task 2 Assumptions
x A one-day site visit to visit both fire stations is included under this task x This task includes one iteration of the PD and the development of up to two RFIs x The revised draft PD will be incorporated into the Administrative Draft IS/MND x This task assumes no substantial changes to the PD after the second iteration is prepared. If there are substantial changes to the project scope, site, or work areas, additional budget may be required to update the PD
Task 3 Technical Reports
Baseline Environmental Consulting (Baseline) and Archaeological/Historical Consultants (AHC) will assist Panorama in the preparation of technical studies for the project to support environmental review of the project under CEQA.

Task 3.1 Air Quality and Greenhouse Gas Emissions Technical Report Baseline will evaluate the potential project impacts related to air quality and greenhouse gas (GHG) emissions in a technical memorandum. Potential air quality and GHG impacts will be assessed in accordance with the Bay Area Air District’s CEQA Air Quality Guidelines. If project construction lasts for more than two months, an air quality health risk assessment will be prepared to evaluate the health risks at existing nearby sensitive receptors.

Task 3.2 Noise Analysis Technical Report
Baseline will evaluate potential impacts related to noise and vibration in a technical memorandum. Potential noise and vibration impacts during project construction and operation will be evaluated to determine compliance with applicable thresholds.

Task 3.3 Archaeological and Historic Resource Evaluation Report For both fire stations, AHC will conduct a record search for previous studies and recorded cultural resources at the Northwest Information Center; a Sacred Lands File search at the California Native American Heritage Commission; review of historic ecological data, topographic and geological maps, and other reference material; analysis of the sensitivity of the 4 project area for archaeological resources; and a field survey field survey by a qualified archaeologist. For Fire Station 29, a qualified architectural historian will complete a field recording, prepare a historic context, and evaluate the building under the criteria of the California Register of Historical Resources. This scope assumes that Fire Station 29 will be determined not to be a historic resource.

Task 3 Assumptions
x The budget for the air quality and GHG technical report assumes an HRA will be needed for both stations
x Additional budget may be required for the air quality and GHG technical report and/or noise analysis technical report if there are any unique challenges associated with the project that require additional analysis and/or modeling x The applicant will provide information on the existing conditions, construction schedule, off-road construction equipment activity, construction vehicle trips, and operational vehicle trips.
x There will be up to one round of review from Mack5/City of Newark and one virtual meeting or phone call for each technical report to discuss the results of each x One air quality and GHG technical report will be prepared for both fire stations x One noise analysis technical report will be prepared for both fire stations x One archeological and historic resource evaluation report will be prepared for both stations
x The existing noise levels in the project area will be discussed based on the noise contour maps in the City’s General Plan.
x Native American consultation is not included in this scope of work for the Archaeological and Historic Resource Evaluation Report
x DPR 523 forms will be prepared for Fire Station 29 and any other resources identified during the study.

Task 4 Combined Draft IS/MND for Fire Station No. 27 and Fire Station No. 29 This task assumes a combined IS/MND for Fire Station No. 27 and Fire Station No. 29.

Panorama will prepare the following documents under this task:
x Administrative Draft IS/MND
x Revised Administrative Draft IS/MND
x Screencheck IS/MND
x Public Review IS/MND
x Notices for Public Review Draft IS/MND (Notice of Completion, Notice of Intent, OPR Summary Form, Site Posting, and Postcard for Public Notification) x Mitigation, Monitoring, and Reporting Program (MMRP)
x Response to Comments and Admin Final IS/MND
x Final IS/MND
x Notice of Determination
5 Task 4 Assumptions
x This task includes development of up to two RFIs for the CEQA analysis for Fire Stations 27 and 29.
x This scope assumes that up to 15 individual comments are received on the IS/MND and there are no appeals
x Panorama will provide the final distribution list to City of Newark for their records.
x Task assumes two rounds of MMRP revisions, one round of review by Mack5/City of Newark on the draft MMRP and one round of review associated with public comments on the Public Draft IS/MND
x Panorama assumes that only electronic copies of the IS/MND will be needed. Hard copies can be printed upon request at cost
x Scope assumes one round of review for notices
x Panorama will coordinate with Mack5 and the City of Newark to prepare an NOI distribution list
x Scope assumes that the City of Newark will mail the NOI to the distribution list, file notices at the County Clerk and State Clearinghouse, and complete the site posting at the Fire Station sites
x This task assumes that the City of Newark, as the lead agency under CEQA, will conduct AB 52 noticing to Native American tribes and will conduct AB 52 consultation should any tribe request consultation. If the City of Newark requests assistance with AB 52 Native American consultation efforts, the cultural resources subconsultant can provide this support under the contingency task (Task 5) described below. Panorama assumes that non-confidential details of AB 52 consultation regarding the project and any identified tribal cultural resources (TCRs) will be shared by the City of Newark for inclusion in the applicable IS/MND sections.

Optional Task 5. Contingency
Panorama has included a contingency task, which includes up to $20,000 of additional services.

No work under this contingency task will be undertaken without advance discussion and approval by Mack5 and the City of Newark.
6 Budget
The budget for this scope of work is $144,935, which includes Optional Task 5: Contingency.

Task Budget
Task 1: Project Initiation and Management $19,320
Task 2: Project Description $12,310
Task 3: Technical Reports $40,960
Task 4: Combined Draft IS/MND $52,345
Task 5. Contingency $20,000
Total $144,935

7 Key Staff Resumes

8 Hourly Rates and Charges
7 Key Staff Resumes

717 Market Street, Suite 400 San Francisco, CA 94103 650-373-1200 www.panoramaenv.com

TANIA TREIS, PRINCIPAL
Overview of Experience and Expertise
Tania brings a broad knowledge of CEQA, NEPA, and the regulatory process to the projects and programs that she leads. She has managed the preparation of hundreds environmental studies including permitting due diligence, environmental programs, plans of development and operation, ISs, EIRs, EAs, and EISs during her over 20 years of industry experience.

Tania excels at the definition of projects for the permitting process and proactive engagement with team members, including project engineers. Her approach is framed by a keen awareness of project implementation and mitigation feasibility.

Her technical understanding spans disciplines including biology, geology, hydrology, and cultural resources. She has built and managed extensive project teams composed of inhouse and subcontracted specialists. She has worked on the preparation of all sections of CEQA documents, and has performed quality control and technical editing of client deliverables. She also has managed the permitting process and led public outreach programs on contentious projects.

Tania’s program and project management experience includes establishing team collaboration environments across multiple companies; managing task orders, schedules, budgets, and administrative records; and serving as the liaison between the client, the technical team, and the agencies. Tania is currently the majority owner and President of Panorama where she oversees all aspects of company operations including technical services, business development, financial, administrative, and information technology.

Key Projects
Client: Marin Wildfire Prevention Authority
Project: On-Call Contract (Marin County, CA)
Role: Contract Manager

EDUCATION
x M.S., Geology, San Jose State University
x M.A., Biology, University of Pennsylvania
x B.A., Mathematical Biology, University of
Pennsylvania
AWARDS
x RMT Overall Service Excellence Award 2007

SPECIALIZED TRAINING
x Wetland Delineation Training Program. 38-Hour,
fulfilling U.S. Army Corps of Engineers Wetland
Delineation Training Requirements
x Geographic Information Systems Analyst Certificate
Program, Foothill College

AFFILIATIONS
x Geothermal Energy Association
x California Geothermal Energy Collaborative

TANIA TREIS
2 Tania is the contract manager for Panorama's work for the Marin Wildfire Prevention Authority. Tania oversees Panorama’s work developing and providing the environmental review, community outreach, and implementation of numerous fire mitigation projects across Marin County. Panorama's team is coordinating and permitting over 25 projects for the first year’s work plan, including preparation of Cat Ex’s, Project Specific Analyses under the Vegetation Treatment Program EIR, and an Environmental Manual.

Client: City and County of San Francisco Public Works
Project: Animal Care and Control Facility Renovation and Relocation (San Francisco County, CA) Role: Project Manager
Tania managed the CEQA process in assistance to San Francisco Public Works to obtain a Community Plan Exemption (CPE) for the project. She oversaw the preparation of several supplemental studies including an HRE, part 2; a Circulation Memorandum; Noise Measures; Dust Control Plana and Exhaust Measures; Greenhouse Gas Checklist; Asbestos Review; and a Phase I ESA.

Client: City and County of San Francisco Public Works
Project: San Francisco Fire Department Emergency Medical Services Building and Parking Structure (San Francisco County, CA)
Role: Project Manager
Tania managed the CEQA process in assistance to San Francisco Public Works to obtain a Class 32 Infill Exemption for the project. She prepared the Project Description Narrative and graphics and oversaw the preparation of several supplemental studies including an HRE; a Circulation Memorandum; a Noise Study; a Greenhouse Gas Checklist; Asbestos Review; and a Phase I ESA.

Client: Town of Woodside
Project: Fire Station 19 (San Mateo County, CA)
Role: Environmental Scientist
The project involved construction of a new fire station that replaced the existing fire station at California Way. The new fire station combined living quarters for up to four employees and apparatus storage space. Issues addressed included historic resources, biological resources, noise, and dust. Tania prepared a CEQA IS/MND and associated notices.

Client: San Francisco Public Works
Project: Fire Hose Towers (San Francisco, CA)
Role: Project Director
SFPW is proposing to remove fire hose towers from six existing San Francisco Fire Department stations to bring the fire stations up to seismic code. Tania served as the Project Director providing quality review and oversight for the design and fabrication of six interpretive signs for installation at each of the fire houses that highlight the function and design of the towers.

Client: City of Sunnyvale (through SmithGroupJJR)
Project: City of Sunnyvale Civic Center Modernization Master Plan EIR (Sunnyvale, CA) Role: Project Director
Tania served as the Project Director for preparation of the Program EIR for the Sunnyvale Civic Center Modernization Master Plan. The project involves construction of a modern and expanded City of Sunnyvale Civic Center over several phases. Tania provided guidance on the scope of impact analysis and reviewed all deliverables for the project. She also led the public scoping meeting. 717 Market Street, Suite 650 San Francisco, CA 94103 650-373-1200 www.panoramaenv.com

WHITNEY BROEKING, SENIOR PROJECT MANAGER
Overview of Experience and Expertise
Whitney is a senior project manager with 15 years of experience, providing management, research, technical, permitting, coordination, and writing support services for energy utility, urban development, and water infrastructure projects. Whitney is responsible for managing the preparation of environmental documents for projects subject to compliance with CEQA and NEPA, including Environmental Impact Reports, Mitigated Negative Declarations, and Environmental Assessments and is experienced in managing multidisciplinary technical studies and teams. Whitney is experienced in supporting clientele with the procurement of regulatory permits and authorizations from the U.S. Army Corps of Engineers (USACE), California Department of Fish and Wildlife (CDFW), Regional Water Quality Control Board (RWQCB), and Federal Aviation Administration (FAA).

Key Projects
Client: Alameda County Fire Department
Project: Alameda County Fire Stations Project (Alameda County, CA) Role: Project Manager
Whitney was the Project Manager for the preparation of two IS/MNDs for the construction of three new fire stations in Alameda County. The fire stations would replace outdated fire stations in unincorporated areas of the county. Whitney also managed the preparation of an air quality and greenhouse gas technical report, a noise technical report, and cultural resources reports to support the IS/MNDs.

Client: San Francisco University High School
Project: 3150 California Street (San Francisco, CA)
Role: Project Manager
Whitney was the Project Manager for the preparation of a Mitigated Negative Declaration (MND) for the demolition of an existing building and parking lot and construction of a 48,000-

EDUCATION
B.A. Global Studies, University of California Santa Barbara

WHITNEY BROEKING
2 square-foot, three-story-plus-basement academic building. The project sponsor has voluntarily enrolled in the Maher program and a phase I environmental site assessment has been prepared for the project.

Client: San Francisco Public Utilities Commission (SFPUC) Project: 2000 Marin Street (San Francisco, CA)
Role: Project Manager
Whitney was the Project Manager for the preparation of a MND for the construction of a new SFPUC City Distribution Division Headquarters at 2000 Marin Street in San Francisco. Whitney also managed the preparation of a Nosie Technical Study and Air Quality Technical Report to support the MND.

Client: Recology San Francisco
Project: 501 Tunnel Avenue (Recology Modernization Project) (San Francisco and Brisbane, CA) Role: Deputy Project Manager
Whitney was the Deputy Project Manager for the preparation of an IS/MND for the modernization of Recology’s San Francisco Campus at 501 Tunnel Avenue. The proposed project would consolidate and modernize Recology’s operations at the existing facility by moving operations from its 250 Executive Park Boulevard and 900 7th Street sites in San Francisco to Tunnel Avenue in order to maximize efficiency and support the City of San Francisco’s Zero Waste efforts.

Client: SAK Design and Build
Project: 159 Fell Street (San Francisco, CA)
Role: Project Manager
Whitney was the Project Manager for the preparation of a Major Project Application and Community Plan Evaluation for the demolition of a historic building and construction of a 7- story mixed-use building in San Francisco. Whitney also managed the preparation of various technical reports to support the Major Project Application, including a Wind Tunnel Study, Phase I ESA, Site Mitigation Plan, Soil Management Plan, and Historic Mitigation Feasibility Analysis.

Client: San Francisco Public Works
Project: Fire Station #5 at 1301 Turk Street (San Francisco, CA) Role: Project Manager
Whitney managed the preparation of HABS-level Documentation Booklet for the recently demolished fire station, which was deemed a historic structure, and creation of a publicly accessible interpretive display at the newly built fire station. This project involves coordination with the historic subconsultant, San Francisco Public Works and Planning.

Client: San Francisco Public Works
Project: Fire Station #35 (San Francisco, CA)
Role: Project Manager
Whitney managed the design, fabrication, and installation of two interpretive signs at the existing historic Fire Station No. 35 that describe the history of the Pier 22 ½ site, related to the

WHITNEY BROEKING
3 historic Fire Station No. 35, and the role of the fireboats in water-based emergency response.

The project involves coordination with San Francisco Public Works, the Port of San Francisco, and the San Francisco Fire Department.

Client: San Francisco Public Works
Project: Fire Hose Towers (San Francisco, CA)
Role: Project Manager
SFPW is proposing to remove fire hose towers from six existing San Francisco Fire Department stations to bring the fire stations up to seismic code. Whitney managed the design and fabrication of six interpretive signs for installation at each of the fire houses that will highlight the function and design of the towers and will include site-specific information about the fire house. Whitney also managed the preparation of a documentation booklet that includes information on the 1952 Firehouse Bond Act Historic District, narratives for each fire station, and photos.

Client: San Francisco Public Utilities Commission (SFPUC) Project: Sunol Valley Water Treatment Plant Ozonation Facility and Other Site Improvements Project (Alameda County, CA)
Role: Project Manager
Whitney acted as SFPUC staff as the environmental project manager for the preparation of an addendum to an EIR for the Sunol Valley Water Treatment Plant Ozonation and Other Site Improvements Project. Whitney is also managing and preparing the environmental application for the State Water Board Clean Water State Revolving Fund Program. 717 Market Street, Suite 400 San Francisco, CA 94103 650-373-1200 www.panoramaenv.com

KATE THOMPSON, ENVIRONMENTAL PLANNER / CEQA/NEPA

DEPUTY PROJECT MANAGER
Overview of Experience and Expertise
Kate Thompson has four years of experience in environmental planning and project coordination. She has strong expertise in preparing environmental analyses in compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). She has supported numerous municipal and private clients across the West Coast and contributed to a wide range of environmental documents, including Environmental Impact Reports and Statements, Initial Studies and Mitigated Negative Declarations, Categorical Exemptions, and addenda. Kate has served as a Project Coordinator and Deputy Project Manager on multiple projects. In these roles, she has coordinated closely with project managers, technical teams, and clients to ensure deliverables are completed on time and within budget. Her responsibilities have included performing QA/QC reviews to maintain high-quality work products, engaging with the public and addressing comments, and managing consistency reviews to ensure accuracy and alignment throughout environmental documents.

Key Projects
Client: California Public Utilities Commission – LS Power Grid California LLC Project: Collinsville 500/230 kilovolt Substation Project Role: Environmental Planner/Deputy Project Manager
Kate acts as the Deputy Project Manager for this project. Kate performs coordination tasks for this project, in addition to assisting the project manager and project director with the pre-filing review process and drafting various environmental analyses as part of the EIR. Kate also assists in coordination efforts between the applicant and client, and helps coordinate agency meetings and review. The Project includes a new 500/230 kV substation, 500 kV interconnection lines, and 230 kV lines that have overhead, underground, and submarine components. The Project was approved by the California Independent System Operator Corporation (CAISO) to address multiple overloads on the 230 kV corridor between Contra Costa and Newark.

EDUCATION
x B.S., Managerial Economics –
Environmental Resource
Economics, University of
California, Davis, 2021

SPECIALIZED TRAINING
x CEQA Workshop, Association of Environmental Professionals, 2021, 2022, x NEPA Workshop, Association of Environmental Professionals, 2021

KATE THOMPSON
2 Client: EBMUD
Project: Miller Road Trench Soil Management Project
Role: Deputy Project Manager/Environmental Planner
Kate acts Deputy Project Manager for this project, and has responsibilities that include tracking schedule, directing subconsultants and the internal team, and reviewing sections for consistency. Kate is also responsible for preparing various ISMND sections, including energy, aesthetics, cultural resources, land use and planning, tribal cultural resources, and hydrology and water quality. EBMUD’s Miller Road Trench Soil Management Project involves the continued operation of the Miller Road stockpile site, including import, temporary storage, and periodic removal of trench soil. The Project also includes continued operation of the rock and sand stockpiles.

Client: Santa Clara Valley Water District
Project: Guadalupe River Bank Stabilization Project
Role: Environmental Planner/Deputy Project Manager
Kate acts as Deputy Project Manager for this project. Kate performs coordination tasks for this project in addition to coordinating with subconsultants and drafting the multiple sections of the ISMND. The purpose of the Project is to address ongoing erosion of the concrete lined embankment and footing as well as the failed gabion baskets. The ongoing erosion threatens the structural integrity of the embankment. The Project includes repairs to address the existing broken concrete lined embankment and failed gabion baskets as well as removal of vegetation and trees that are exacerbating erosion.

Client: Zander Westbrook Design
Project: Fortini Trail Project (Santa Clara County, CA) Role: Environmental Planner
Kate prepared the air quality, energy, geology and soils, greenhouse gases, hydrology and water quality, and noise analysis for this IS/MND. The project involves constructing a new recreational multi-use trail connection between two County parks for use by hikers, bikers, and equestrians in unincorporated Santa Clara County.

Client: Midpeninsula Regional Open Space District (Midpen) Project: Integrated Pest Management Program 10-Year Update Role: Environmental Planner
Kate serves as the Deputy Project Manager for this effort. She is leading development of the updated 10-year Guidance Manual, which governs integrated pest management across Midpenowned lands. In collaboration with the Project Manager, she prepared the project description and works closely with the client to identify data needs and provide regular updates on document progress. Kate is also coordinating preparation of the draft CEQA addendum that will accompany the revised Guidance Manual. The original IPMP Guidance Manual was adopted by the Board of Directors in 2014, with the intention to revise and update the Program every 10 years. The updated 2025 Program incorporates new pesticide formulations, acreage changes to Midpen lands, provides changes to and incorporates new treatment actions, includes minor changes to address the current regulatory and physical environmental conditions, and

KATE THOMPSON
3 incorporates adaptive management recommendations and improvements from lessons learned over the last decade of implementation.

Client: San Francisco Public Utilities Commission
Project: Westside Basin Groundwater Monitoring Services Role: Project Manager
Kate acts as the Project Manager for this Project and serves as the intermediary between SFPUC, Baseline and BioMaAs to coordinate services. Panorama, in coordination with subconsultants Baseline and BioMaAS, provides groundwater data collection and management and annual groundwater monitoring reporting for SFPUC's Westside Basin.

Client: San Francisco Public Utilities Commission
Project: In-House Staff Support
Role: Environmental Planner
Kate prepares environmental compliance documents for operation and maintenance projects under this contract. Panorama provides as-needed in-house staff support to the SFPUC’s Environmental Management Group (EMG), including the preparation of CEQA categorical and statutory exemption documentation for capital and operations and maintenance projects requiring environmental clearances on behalf of EMG. The program includes direct coordination with SFPUC project managers and/or the engineering and design teams, as well as preparation of preliminary environmental assessments to confirm projects qualify for a categorical or statutory exemption under CEQA and preparation of appropriate exemption documentation. Additional work includes preparation of environmental compliance documentation and coordination with EMG’s compliance team. This task order also includes management of EMG’s intake mailbox/ETL system to route environmental review requests and EMG’s internal status tracking table, as well as the development and documentation of internal processes and procedures for new initiatives such as General Plan conformity and existing CEQA support to streamline the workflow process.

Patrick Sutton, P.E.

Principal Environmental Engineer
Areas of Expertise
Air Quality, GHGs, Noise, Hazardous
Materials, Geology, and Hydrology
Education
M.S., Civil and Environmental
Engineering, University of
California – Davis
B.S., Environmental Science,
Dickinson College
Registration
Professional Engineer No. 13609 (RI)
Years of Experience
20 Years
Patrick Sutton is an environmental engineer who specializes in the assessment of hazardous materials released into the environment.

Mr. Sutton prepares technical reports in support of environmental review, such as Phase I/II Environmental Site Investigations, Air Quality Reports, and Health Risk Assessments. He has prepared numerous CEQA/NEPA evaluations for air quality, GHGs, noise, energy, geology, hazardous materials, and water quality related to residential, commercial, and industrial projects, as well as large infrastructure developments. His proficiency in a wide range of modeling software (AERMOD, CalEEMod, RCEM, CTͲEMFAC) as well as relational databases, GIS, and graphics design allows him to thoroughly and efficiently assess and mitigate environmental concerns.
For mixedͲuse development projects, Mr. Sutton has prepared health risk assessments for sensitive receptors exposed to toxic air contaminants based on air dispersion modeling. For large transportation improvement projects, Mr. Sutton has prepared air quality and hazardous materials technical reports in accordance with Caltrans requirements. The air quality assessments include the evaluation of criteria air pollutants, mobile source air toxics, and GHG emissions to support environmental review of the project under CEQA/NEPA and to determine conformity with the State
Implementation Plan. The hazardous materials investigations include sampling and statistically analysis of aeriallyͲdeposited lead adjacent to highway corridors. Mr. Sutton is also an active member of ASTM International and is the author of the Standard Practice for LowͲFlow Purging and Sampling Used for Groundwater Monitoring.

Project Experience
Alameda CTC IͲ80/Ashby Avenue Interchange Improvements. Prepared Phase I/II ESAs to evaluate contaminants of potential concern in soil and groundwater. Prepared Air Quality Report to determine the project’s conformity to federal air quality regulations and support CEQA/NEPA environmental review.

Oakland Downtown Specific Plan EIR. Prepared a programͲand projectͲlevel Air Quality and GHG Emissions analysis. Developed a mitigation measure with performance standards to ensure GHG emissions from future projects comply with the Citywide 2030 GHG reduction target. CCTA IͲ680 Express Lanes from SR 84 to Alcosta Boulevard Project. Prepared Initial Site Assessment and Preliminary Site Investigation to evaluate contaminants of potential concern in soil and groundwater. Prepared Air Quality Report to determine the project’s conformity to federal air quality regulations and to support environmental review of the project under CEQA and NEPA.

Altamont Corridor Expressway (ACE/Forward) Project EIR/EIS. Prepared a programͲand projectͲlevel Hazardous Materials analysis for over 120 miles of railroad corridor from San Jose to Merced. Hazardous materials concerns, such as release sites, petroleum pipelines, agricultural pesticides, and nearby school sites were evaluated in GIS.

BART Silicon Valley Extension Project. Prepared Initial Site Assessment and Hazardous Materials EIS/EIR section for extending 6 miles of proposed BART service through the Cities of San Jose and Santa Clara.

DANIEL SHOUP, RPA, PhD
Principal and Archaeologist
Archaeological/Historical Consultants x 318 Harrison Street #301, Oakland, CA 94607 x www.ahc-heritage.com Experience
2014-2026 Principal, Archaeological/Historical
Consultants
2010-2014 Postdoctoral Researcher, Dept of
Management, University of Bologna
1998-2000 Staff Archaeologist, URS
Education
2008 PhD Archaeology, U Michigan
2006 Master of Urban Planning, U Michigan
1998 BA Literature, UC Santa Cruz
Registrations and Qualifications
Registered Professional Archaeologist
SOIS Prehistoric Archaeology,
Historic Archaeology, & History
Professional Affiliations
Society for California Archaeology
Society for American Archaeology
Association of Environmental Planners
Society of Architectural Historians
About
Dr. Shoup has 25 years of experience in archaeology and cultural resources management, 15 of them in California. He holds a PhD in Archaeology and Masters of Urban Planning from the University of Michigan. Since 2013, he has been Principal of Archaeological/Historical Consultants, where he has scoped and managed over 300 CEQA and NEPA projects in the San Francisco Bay Area, including over 50 for review by Caltrans Local Assistance. He has produced archaeological survey reports, archaeological testing plans, and EIR sections, and managed large and complex teams on mitigation excavations. Dr. Shoup is the author of ten peer-reviewed academic publications on cultural heritage management.

Selected Cultural Resources Projects
2025 University Station Project, Santa Clara. Project manager for archaeological sensitivity assessment in support of a mixed-use project at University Station in Santa Clara. For David J Powers/City of Santa Clara. 2025 380 N First Street Project, San José. Directed archaeological monitoring for a redevelopment project in North San José. For David J Powers/City of San José.
2024 MLK Streetscape Project, Oakland RAISEL 5012 (190). Project manager for streetscape project including archaeological testing and historic architectural evaluations for review by Caltrans District 4 Office of Local Assistance. For Wood Rodgers/City of Oakland.
2024 Fire Station 23 Relocation Project, San José. Completed archaeological survey, sensitivity analysis, and historic architectural evaluation for new fire station construction. For David J Powers/City of San José. 2022 Race Street excavations, San José. Project director for data recovery excavations at historic-era homes removed for construction of affordable housing. For Santa Clara County Housing Authority 2021 Mitigation Excavations at CA-ALA-11, Alameda, Alameda County. Project director for major CEQA data recovery excavation at a prehistoric shell midden. Project recovered 180 burials, 250 prehistoric features from a site dating from 4000 BCE to 500AD. For Alameda Marina LLC/City of Alameda.
2020 Manila Avenue Bicycle Connector Project, Sunnyvale. Directed archaeological testing to refine boundaries of a Native American archaeological resource near the project area. For Google/City of Sunnyvale.

Selected Academic Publications
2019 Zan, Luca and Daniel Shoup. “Professional Utopianism and Administrative Naiveté. Uncertainty and Archaeology in the Shipwrecks of Pisa.” In Oxford Handbook of Public Heritage Theory and Method (New York: Oxford University Press). 2015 Co-Author, Managing Cultural Heritage: An International Research Perspective (New York: Ashgate). ISBN 1317101804. 2013 Shoup, Daniel David and Luca Zan. “Byzantine Planning: Site Management in Istanbul.” Conservation and Management of Archaeological Sites 15(2) 169–194.
8 Hourly Rates and Charges
717 Market Street, Suite 400 San Francisco, CA 94103 650-373-1200 www.panoramaenv.com
2026 Standard Rates and Charges
Hourly Personnel Charges
Position Rate
Principal $285
Director $270
Senior Manager II $255
Senior Manager I $235
Senior Project Manager II $225
Senior Consultant/Senior Project Manager I $215
Project Manager/Sr. Planner II $205
Project Manager/Sr. Planner I $195
Geologist $195
Visual Resource Specialist $190
Air Quality/Noise Specialist $190
Senior Biologist $180
Biologist $160
Project Manager/Environmental Planner III $180
Project Manager/Environmental Scientist/Planner II $165 Environmental Scientist I/Planner I $150
Environmental Compliance Specialist $185
Environmental Analyst II $145
Environmental Analyst I $135
Sr. GIS Manager $200
Cartographer/GIS Manager $180
Cartographer/GIS Specialist $165
Cartographer /GIS Analyst $135
Contract Manager $165
Document Production $135
Technical Editor $130
Administrative Manager $120

PANORAMA RATE SHEET